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Section 7, Item C.
ATTACHED ADU
Attached to a primary residence. The
attached ADU shall have an exterior
entrance separate from the main house.
CONVERTED ADU
An area of an existing structure (ex. primary residence, detached garage, pool house, storage room, attic, basement, etc.) converted to habitable space
DETACHED ADU
Structurally independent and detached
from a primary residence.
WHAT IS AN ACCESSORY DWELLING UNIT?
An Accessory Dwelling Unit, or ADU, is a secondary housing unit on a single- or multi-family residential lot that provides complete independent living facilities for one or more persons including permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the primary residence. ADUs are also known as: second units, guest cottages, in-law suites, casitas, etc.
A JUNIOR ADU is an ADU of no more than 500 sf. and is contained entirely within an existing primary dwelling unit, including an attached garage.
ADU TYPES
There are different types of ADUs, including:
ADU BASICS
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Section 7, Item C.
Utility Connection/Improvement Fees
School Development Fees 4
Plan Review Cost 1
Planning and Permitting Costs
Title 24 Energy Compliance Report
Development Impact Fees 3
Inspection Fees
Construction and Labor Costs
(Demolition, Site preparation,
Materials, Labor, Landscaping) 2
COST CONSIDERATIONS
BUILDING AN ADU – THE BIG PICTURE
Determine if ADU is Allowed
Plan/ Design Your ADU
• Engage a design professional
• Evaluate your need and budget
• Review code and regulations – see page 5
Requirements Checklist
Submit Complete Application Package
• Prepare application package and pay fees
– see page 9 for Application Checklist
• Modifications or Additional Information
Requested as required by the City
Application Processing (City)
• Completeness review and acceptance
• Routing and commenting
• Approval and Building Permit Issuance
ADU Construction
• Secure funding and hire contractor
• Construction
• Complete final inspection
ADU Ready to Occupy!
THE PROCESS
Architectural and Design Services 1
Structural Engineering Services 1
Cost Saving Tips:
1. Save this cost by participating in the city’s ADU Program!
2. JADU/ attached or conversion ADU: use existing structure, easier and more cost efficient to connect to utilities.
3. Exempt for sizes under 750 square feet
4. Exempt for sizes under 500 square feet
October 2022
Misc. Permits Fees
(Solar, Fire Sprinklers, Demolition)
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Section 7, Item C.
BUILDING AN ADU IN THE CITY OF KERMAN
Are you interested in building an ADU on your property in Kerman? This section will provide a step-by-step detailed guide to help you navigate the process in Kerman.
STEP 1. REVIEW THE BASIC ADU REQUIREMENTS
Your property must meet the basic ADU requirements to qualify for an ADU. Review the Requirements Checklist on Pages 5-7 of this guide before proceeding to the next step in the ADU process. The Requirements Checklist will help you determine if your property is eligible to build an ADU and whether your ADU design will be compliant with regulations.
STEP 2. DESIGN YOUR ADU
There are 3 typical ways to design your ADU: 1) hire an experienced designer, architect, or engineer to design your ADU, 2) purchase a pre-fabricated or modular ADU, or 3) participate in the voluntary and optional City of Kerman ADU Program which offers free, pre-reviewed ADU plans including floor plans, elevations, and construction drawings.
STEP 3. PREPARE & SUBMIT YOUR ADU APPLICATION PACKAGE
The Permitting Process and Submittal Requirements for your ADU project are outlined on
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Section 7, Item C.
The following is a checklist of basic ADU project requirements. This checklist is not an official determination, but rather a quick guide to help you understand the requirements for your proposed ADU concept and help you prepare your application for a building permit. Once you've reviewed the requirements, we recommend the "Finding Your ADU Fit" exercise on
NEED HELP?
For assistance and official determination of whether your concept meets these requirements, please contact the City of Kerman Planning Division at (559) 842- 2301. For additional information referenced below, please visit the following links:
• City of Kerman Zoning Map
• City of Kerman Municipal Code Chapter 17.66 Accessory Dwelling Units • City of Kerman Residential Design Guidelines
STEP 1. REVIEW BASIC ADU REQUIREMENTS
Check Zoning: Is your property in a single-family residential zone district abbreviated as RR, R-1-7, R-1-12 or is the property in a multi-family residential zone district abbreviated as R-2, R-3 or is the property in PD, SD, PA, MU, CG zone district with existing or planned residential dwellings? Find your property’s zoning: Zoning Map
Result: If “no”, an ADU is not allowed. If “yes”, see table below and standards in the following sections.
Permitted Locations: Can you build an ADU on your property? Zoning ADUs Allowed
Single-Family 1 ADU and 1 JADU; subject to standards below Multi-Family
Converted ADUs: not to exceed 25% of the number of
dwelling units
Detached ADUs: 2 ADUs subject to standards below
REQUIREMENTS CHECKLIST
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Section 7, Item C.
Design Standards: What can my ADU look like?
1. Statewide Exempt ADU. The following ADUs are allowed "by-right," meaning that if you meet the minimum standards below, and the ADU meets all applicable building code standards and all applicable sewer and water requirements, the ADU(s) will be approved and cannot be denied.
Single-Family
Residential
Lots
Requirements
• The ADU shall not exceed 800 sf. in floor area;
• The ADU does not exceed 16 ft. in height.
Detached ADU • The side and rear setbacks must be a minimum of four (4) ft. as measured to the closest portion of the building.
Converted ADU • One ADU and one JADU is permitted per lot within the existing walls of the primary residence.
2. ADU Processing. The following ADUs are processed ministerially, indicating that if the proposed ADU meets all applicable design standards below, the ADU will be approved without going through any additional zoning review.
- Requirements Checklist Continued -
Design Standards Detached Attached Converted Junior ADU Parcel Size and
Width No minimum
Lot Coverage See base zone district for maximum lot coverage Access Independent exterior access required
Fire Sprinklers Required if existing or is required for the primary dwelling Permanent
Foundation ADU must by permanently attached to a permanent foundation Maximum Size
• 850 square feet if no more than 1
bedroom
• 1,000 square feet if more than 1
bedroom
Size of existing
structure (No
limit) *
Not exceed 500
square feet and
shall not expand
the existing
primary dwelling
by more than 150
square feet
Maximum Height Single-story and maximum 16 feet
Height of existing structure. Any
expansion beyond 150 square feet
is subject to height limitations for
attached or detached ADUs.
*An additional 150 square feet if expansion is for the sole purpose of accommodating ingress/egress. Any expansion beyond 150 square feet is subject to size limitations for attached or detached ADUs.
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Section 7, Item C.
- Requirements Checklist Continued -
Design Standards Detached Attached Converted Junior ADU Parking
1 off-street parking space per
ADU. Driveway parking is
permitted.
1 off-street
parking space
per ADU, and no
replacement
required for a
garage of carport
conversion.
None required,
except when an
attached garage is
converted to a
JADU,
replacement
parking is
required.
Front Setback
Not allowed in
front of primary
residence if
existing front
yard setback is
less than 20 feet
Same as
primary
residence
None required None required
Rear Setback 4 feet 4 feet Existing setback Existing setback Side Setback 4 feet 4 feet Existing setback Existing setback Space between
Structures 10 feet N/A 10 feet if ADU is detached N/A
Solar Panel Required for all newly constructed structures, including ADU and JADU 325
Section 7, Item C.
STEP 2. DESIGN YOUR ADU
Once you determine that what you have in mind will comply with the City of Kerman’s ADU Ordinance, you can start to strategize your ADU design. Be sure to refer to the Requirements Checklist on Page 5-7 and Kerman Municipal Code Chapter 17.66 Accessory Dwelling Units for all requirements during the design process. There are three typical ways to design your ADU:
1. Participate in the voluntary and optional City of Kerman Pre-Approved ADU Program and select from pre-approved floor plans and elevations for detached ADUs. The preapproved floor plans and elevations have been plan checked and approved by the City and are available to be downloaded and submitted with your Building Permit Application. Advantages to participating in the ADU Program include:
• Skip the design costs - no need to hire an architect or design professional. Save costs on architectural/ design services, structural engineering services, plan review fees.
• Enjoy a streamlined permitting process - plans are already approved. • Don't sweat the details - plans already meet the required height, living provisions, maximum size, foundation, and architecture standards.
2. Hire an experienced designer, architect, or engineer to design and prepare your ADU plans.
3. Purchase a prefabricated or modular ADU. A prefabricated ADU is manufactured in a factory prior to its final assembly at the construction site. A modular ADU is an ADU that is built or organized in self-contained units, like building blocks, and then assembled at the construction site. There are increasingly more companies who provide these types of ADUs today.
Consider:
• The professional is licensed, bonded, and insured
• Ask for references with similar ADU/ JADU projects
• Compare quotes from different contractors
Interested in the Pre-Approved ADU
Program? Read more on Pages 11-18
October 2022
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Section 7, Item C.
STEP 3. PREPARE AND SUBMIT YOUR APPLICATION
The final step in the ADU permitting process is to prepare and submit your application.
Download the ADU Building Permit Application for submittal requirements or prepare your application packet by reviewing the following checklist with required materials.
APPLICATION CHECKLIST
Completed Application Form
Name(s) and addresses(s) of applicant(s) and property owner(s) Confirm how the ADU will be established (i.e., detached, conversion, attached) Owner’s signature
Copy of Grant Deed or Preliminary Title Report
Scaled Plot Plan (see Submittal Requirements on page 4 for Sample Plot Plan, also see page 12 for more instructions). Some items to include are (not extensive):
Driveways and parking spaces for exiting and proposed Location of existing and proposed water and sewer utility services for the primary dwelling unit and the proposed ADU
Location of transformer boxes and other utility equipment Vicinity Map (show main streets bounding the property) ADU Plan Set
California Green Building Sheet
Floor Plan, Cross Sections, Elevations, Roof Plan, Structural Plan Foundation Details, Framing Details
Site Specific Title 24 Energy Calculation Report
Roof Truss Calculations Report (if applicable)
Grading Plan (if applicable)
Submit application here:
[email protected]
October 2022
Contact Energy Consultant
Contact Truss Company
Contact planning staff to access pre-approved plans
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Section 7, Item C.
APPLICATION AND PERMITTING PROCESS
Application Preparation and Submittal
• Prepare all items listed in the Application Checklist • Submit a hard copy or electronically
City Review
• Application Acceptance: city reviews application package to make sure all required items are included.
• Routing and Corrections: city departments will review the package and require conditions of approval, including potential development impact fees, school fees, utilities connection, deed restrictions etc. • Approval and Conditions: ADU is permitted to start construction! NEED HELP? Contact the Planning Division at (559) 842-2301
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Section 7, Item C.
CITY OF KERMAN PRE-APPROVED ADU PROGRAM
The City of Kerman Pre-Approved ADU Program is an optional and voluntary program that provides pre-approved plan sets for detached ADUs, including floor plans, structural plans, calculations, and elevations. By offering pre-approved plans, the Program helps interested property owners avoid design costs and to reduce the overall time it takes from submitting an application to receiving building permit approval.
The City of Kerman has prepared three (3) permit-ready, pre-approved detached ADU plan sets including studio, one-bedroom, and two-bedroom ADUs that range in size from 386 to 696 square feet. These plans are available in three (3) different architectural styles:
Ranch/Early Century, Mediterranean/Mission, and Cottage. Some plans are designed with flexibility for customization, such as adding a wall to turn a flex space into a bedroom. The following sections provides an overview of the design options. Pre-Approved Plan Sets are available for download to include as part of your Building Permit Application. Once you're ready, email the City of Kerman at [email protected] for the full set of plans.
After deciding on your design plan set, all you have to do is make sure that the plan fits your property, meets setback and lot coverage requirements, and has space for parking. It is your responsibility to prepare a site plan as part of the application package. Page 12, Finding your ADU Fit, guides you through the preparation of the site plan.
In addition to the ADU building permit, deferred submittals are required for:
• Solar energy systems (must be installed and operational prior to final inspection) • Fire sprinklers (required if primary residence has fire sprinklers) • Demolition (required if any existing structures are to be demolished)
ADU PROGRAM PROCESS
To get started, review the process:
Review pre-approved floor plan layouts on Pages 13-15 and select a layout that fits your property (i.e., the ADU meets setback and lot coverage requirements). For help finding your ADU fit, see Page 12 ("Finding Your ADU Fit").
Review examples of the pre-approved design options on Pages 16-18 and select your preferred design (Canoga, Lena, or Reseda)
Proceed with preparing and submitting your Application Package (See Page 9). 1 2
3
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Section 7, Item C.
FINDING YOUR ADU FIT
To determine an ADU layout that fits your property (i.e., which square footage meets setback and lot coverage requirements), we recommend using the Plot Plan Template to sketch out your property.
Refer to Requirements
Checklist on page 5 and
Kerman Municipal Code
Chapter 17.66 Accessory
Dwelling Units for setback
requirements.
Refer to a recent Title
Report for your property
to locate any easements
or special requirements.
Label each structure as
existing or proposed,
include dimensions to
property lines.
Utilize the
grids to draw
Show to scale.
North.
Show trees and
indicate if they are to
be removed.
September 2022
TO REMAIN
330
Section 7, Item C.
OPTION 1: 386 SQUARE FEET / STUDIO
The 386 square foot floor plan provides essential components of a home: a bedroom-living room space, kitchen, washer/dryer, a bathroom, and storage space. This is a great choice for homeowners with smaller lots searching for a separate living space for one (1) person with least construction costs due to the smaller footprint. All spaces are designed to fit standardsized appliances that can be bought locally.
FLOOR PLAN
• Kitchen
• Hide-a-bed
• Washer and dryer closet
• Storage closet
• Bathroom with shower/tub combination
• Wall between kitchen and living room
• Three (3) windows
DETAILS
October 2022
KITCHEN BATHROOM
LAUNDRY
LIVING
DINING
HIDE-A-BED
PORCH
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Section 7, Item C.
OPTION 2: 498 SQUARE FEET / 1 BEDROOM / 1 BATHROOM
The 498 square foot floor plan provides basic components of a home: a bedroom, living room space, kitchen, washer/dryer closet, a bathroom, and storage space. This is a great choice for homeowners with smaller lots searching for a separate living space for one (1) to two (2) people. All spaces are designed to fit standard-sized appliances that can be bought locally.
FLOOR PLAN
• Kitchen with pantry closet
• Washer and dryer closet
• Storage closet
• Bathroom with shower/tub combination
• Living room
• Dining counter
• Three (3) windows
DETAILS
October 2022
WASHER/
DRYER
BATHROOM
BEDROOM LIVING
STORAGE KITCHEN
PORCH
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Section 7, Item C.
OPTION 3: 749 SQUARE FEET / 1 BEDROOM + 1 FLEX SPACE / 1.5 BATHROOM The 749 square foot floor plan provides all components of a home: dining space, living room, kitchen, washer/dryer closet, 1.5 bathroom, and multiple storage spaces. A flex space provides an option to include an additional bedroom. This is a great choice for homeowners searching for a separate living space for two (2) to three (3) people. All spaces are designed to fit standard-sized appliances that can be bought locally.
FLOOR PLAN
• Kitchen with pantry closet
• Washer and dryer closet
• Storage closet
• Bathroom with shower/tub combination
• Flex space with optional door
• Dining room
• Five (5) windows
• Patio
DETAILS
October 2022
KITCHEN
LIVING ROOM
BEDROOM
FLEX
BATHROOM
DRYER/ DINING
WASHER
PATIO
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Section 7, Item C.
ELEVATION
FRONT ELEVATION
REAR ELEVATION
SIDE ELEVATIONS
OPTION 1: CANOGA
The Canoga architectural style’s primary characteristic is vertical rustic grain pattern boards.
There is a knee brace, lattice décor near the top of the building. For the windows, there is a spruce head trim, jamb trim, sill, and apron.
334
Section 7, Item C.
ELEVATION
OPTION 2: LENA
The Lena architectural style includes composition shingle roofing, painted wood fascia, stucco band around doors and windows, hard panel ban sculpt arch banding, ornamental clay pipe vents non-functional block with insect screen, painted lumber shelf, and stucco gable end.
FRONT ELEVATION
REAR ELEVATION
SIDE ELEVATIONS
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Section 7, Item C.
ELEVATION
OPTION 3: RESEDA
The Reseda architectural style has a horizontal lapped siding and an optional stone or brick veneer. Windows include smooth casing and shutters.
FRONT ELEVATION
REAR ELEVATION
SIDE ELEVATIONS
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Section 7, Item C.
FREQUENTLY ASKED QUESTIONS
1. Can I sell or rent my ADU?
You cannot sell your primary dwelling and ADU separately. ADUs may be rented. For a JADU, either the primary unit or JADU must be occupied by the homeowner.
2. What is the largest size I can make my ADU?
No matter how big your lot is, at a minimum, you can build an 800 square foot ADU as long it is no higher that 16-feet, has 4-foot minimum side and rear setbacks, and meets all fire, building code and safety standards. Otherwise, the size of your ADU is based on existing property restrictions and code regulations. You will need to review lot coverage and setbacks requirements of the zone district you are building in to ensure that the construction of an ADU would still comply.
3. How do I know if my ADU needs solar panels?
Newly constructed ADUs may be subject to the California Energy Code requirement to provide solar panels if the unit(s) is a newly constructed, non-manufactured, detached ADU. Confirm applicability with your Title 24 Consultant and refer to the California Energy Commission’s Newsletter, “Blueprint,” Issue 129 (click to access) for more information. If panels are required, they can be installed on the ADU or on the primary dwelling unit.
4. How do I know if my ADU needs fire sprinklers?
If fire sprinklers are required or existing in the primary residence, they will be required to be constructed in the proposed ADU.
5. If I go with a pre-approved plan, do I need anything else to get a permit? Yes. A plot plan is required, along with truss calculations (obtain from lumber company) and a Title 24 Calculation and Compliance Report. The Calculation and Compliance Reports are to be completed by a certified third-party consultant. A consultant can easily be found through a web search (i.e. Google “Title 24 report consultant”). Separate permits for solar and fire sprinklers may also be required as noted above.
6. How do I calculate my lot coverage?
Calculate lot coverage by dividing total square footage of existing and proposed structures by lot size and multiplying by 100.
7. What is a Setback?
The distance that a building or structure is required to be located from the property line.
The setback requirements differs in each zone district and can be found in the Zoning Ordinance.
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Section 7, Item C.
RESOURCES
CREDITS
October 2022
The ADU pre-approved standard plans and this Homeowner’s Guide were prepared with Local Early Action Planning (LEAP) grant funding. LEAP provides funding to jurisdictions for the preparation and adoption of planning documents and process improvements that accelerate housing production.
AUTHORS
Thank you to the following individuals, whose
consistent feedback and expertise made this
how-to-guide possible. Their support and
contribution provides homeowners the
resources to develop and build ADU’s.
VP of Planning – Bonique Emerson
Senior Associate Planner – Jenna Chilingerian
Associate Planner – Shin Tu
CITY COUNCIL
Mayor – Gary Yep
Mayor Pro Tem – Ismael Herrera
Council Members
Jennifer Coleman
Kevin Nehring
Bill Nijjer
PLANNING COMMISSION
Chairperson – Charles H. Jones
Vice-Chairperson – Robert Bandy
Commissioners
Robert Felker
Scott Bishop
Mario Nunez
Victor Villar
Cory Molloy
STAFF
City Manager – John Jansons
Department Director – Jesus R. Orozco
Administrative Coordinator – Mabel Martinez
Assistant Planner – Manuel Campos
Consulting Architect – Thom Black
ADU ORDINANCE
The City of Kerman adopted an update to the
ADU Ordinance on July 19, 2017. See
Municipal Code Section:
17.66 Accessory Dwelling Units
FURTHER READING
HCD ADU Handbook
https://www.hcd.ca.gov/policyresearch/docs/adu_december_2020_handboo k.pdf
COMMUNITY DEVELOPMENT DEPARTMENT
The Planning Division provides advanced
planning, technical and development
assistance with zoning and land use
entitlements. Phone: (559) 842-2301
BUILDING PERMIT
The Building Division processes building
permit applications, calculates fees, issues
permits, and reviews minor construction
plans for code compliance. Phone: (559)
846-6121
Email: [email protected]
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Section 7, Item C.
VERSION 10.17.2022
CITY OF KERMAN
850 S. MADERA AVENUE
KERMAN, CA 93630
(559) 846-6121
https://cityofkerman.net/
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Section 7, Item C.
STAFF REPORT
MEETING DATE: November 9, 2022
PRESENTER: Josefina Alvarez, Interim Finance Director
SUBJECT: Budget Adjustments for 1st Quarter Fiscal Year 2022-2023 RECOMMENDATION: Council review and adopt resolution amending Fiscal Year 2022-2023 Budget.
EXECUTIVE SUMMARY:
The Fiscal Year 2022-2023 annual budget was adopted on June 22, 2022 with a General Fund deficit of $3,741,109 when considering Measure M capital projects. Staff has decided to conduct a quarterly budget review and bring to Council any necessary adjustments to the budget.
Staff is recommending some budget adjustments to the General Fund and other funds due to unforeseen operational expenses and revenues.
The list below has General Fund revenues that need to be adjusted/increased for Fiscal Year 2022-2023.
The list below has General Fund expenditures that need to be adjusted/increased for Fiscal Year 2022-2023. 340
Section 7, Item D.
The General Fund will have an overall increase of $20,361.32 based on revenues of $56,187.01 and expenditures of $35,025.69.
The list below has Enterprise Fund revenues that need to be adjusted/increased for Fiscal Year 2022-2023.
The list below has Enterprise Fund expenditures that need to be adjusted/increased for Fiscal Year 2022-2023. 341
Section 7, Item D.
The Enterprise Funds will have an overall decrease of $194,144.10 based on revenues of $2,500.00 and expenditures of $196,644.10.
The list below has Internal Service Fund expenditures that need to be adjusted/increased for Fiscal Year 2022- 2023.
The list below has revenues from other funds that need to be adjusted/increased for Fiscal Year 2022-2023.
The list below has expenditures from other funds that need to be adjusted/increased for Fiscal Year 2022-2023. 342
Section 7, Item D.
Other funds will have an overall increase of $1,907,402.80 based on revenues of $2,113,495.84 and expenditures of $206,093.04. This increae is primarily due to the grant money received from ARPA at $1,827,890.00.
FISCAL IMPACT:
The overall fiscal impact will be based on the budget adjustments listed above will reduce the General Fund deficit of $3,741,109 down to $1,892,857.68, if the ARPA money is included. The overall fiscal impact on the Enterprise Funds would reduce the combined surplus of $199,742 down to $5,597.90.
ATTACHMENTS:
A-Resolution
343
Section 7, Item D.
Attachment ‘A’
RESOLUTION 22-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN ADOPTING REVISIONS TO THE FISCAL YEAR 2022-23 BUDGET
WHEREAS, the City Council approved the Fiscal Year 2022-23 Budget by Resolution 22- 43 dated June 22, 2022;and
WHEREAS, adjustments are requested for the Fiscal Year 2022-23 budget based on the actual and estimated sources and uses; and
WHEREAS, the Fiscal Year 2022-23 Budget adjustments requests include adjustments totaling $1,647,876.50 per the attached Exhibit A.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF KERMAN THAT:
1. Approve adjustments to expenditures for the Fiscal Year 2022-23 budget as outlined in schedule Exhibit ‘A’.
The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 9
th day of November 2022, and passed at said meeting by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
Gary Yep
Mayor
ATTEST:
_______________________________
Marci Reyes
City Clerk
344
Section 7, Item D.
Exhibit A
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
100-1042-555-00-00 Dues/Subscriptions 100.00 150.00 50.00 100-2002-555-00-00 Dues/Subscriptions 975.00 3,387.00 2,412.00 Adobe Licenses & CPRS Memberships
100-2002-600-04-00 Capital Outlay/Equipment 0.00 1,273.92 1,273.92 Desk for Community Services Director
100-2044-410-30-00 Overtime 0.00 100.00 100.00
100-2044-521-02-00 General Supplies & Postage 320.00 100.00 (220.00) 100-2044-555-00-00 Dues/Subscriptions 180.00 816.55 636.55 Adobe License
100-2044-565-00-00 Internal Service Fund 3,691.57 4,544.78 853.21 Internal Service Fund not covered by 730 Grant
100-2069-410-30-00 Overtime 0.00 100.00 100.00
100-2069-510-01-00 Contract Services -Maintenance 5,600.00 4,460.00 (1,140.00) New Copier Machine at Community CenterCoded to wrong account 100-2069-540-02-00 Equipment Rental - Lease 0.00 1,140.00 1,140.00 New Copier Machine at Community CenterCoded to wrong account 100-3011-555-00-00 Dues/Subscriptions 0.00 3,900.00 3,900.00 Updating Account # 100-3011-555-02-00 Professional Dues 3,900.00 (3,900.00) (3,900.00) Updating Account # 100-3015-410-30-00 Overtime 0.00 12,000.00 12,000.00 Covered by Grant 100-3016-410-30-00 Overtime 0.00 4,000.00 4,000.00 Originally Included with OT for 100-3011 100-3050-410-30-00 Overtime 0.00 4,000.00 4,000.00
100-3999-520-00-14 CA Animal Welfare Funders Grnt 0.00 10,000.01 10,000.01 100-5005-555-00-00 Dues/Subscriptions 300.00 400.00 100.00 Liebert Cassidy Withmore Invoice-Split Cost with All Depts
100-6004-555-00-00 Dues/Subscriptions 500.00 1,020.00 520.00 Adobe License Total General Fund Expenditures 35,825.69
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
100-0000-321-10-00 Business License Penalty 0.00 600.00 600.00 Started implementing penalties in 2022 100-0000-334-00-95 Kerckhoff Park ATT Storage Bld 0.00 45,427.00 45,427.00 One time payment agreement with AT&T 100-0000-342-99-00 Miscellaneous Police Rev. 0.00 160.00 160.00 100-3999-334-30-14 CA Animal Welfare Funders Coll 0.00 10,000.01 10,000.01 Total General Fund Revenues 56,187.01
345
Section 7, Item D.
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
420-5005-410-30-00 Overtime 200.00 600.00 400.00
420-5005-555-00-00 Dues/Subscriptions 0.00 50.00 50.00
420-8000-600-03-62 Goldenrod/CA Lift Station Pump 0.00 16,524.00 16,524.00 Emergency Repair
420-8000-600-03-63 WWTP Biolac System Rebuild 0.00 166,192.97 166,192.97 Carried over from last FY
430-5005-555-00-00 Dues/Subscriptions 0.00 50.00 50.00
Total Enterprise Funds Expenditures 196,644.10
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
425-0000-344-50-00 Del Norte Sewer Trunk 0.00 2,500.00 2,500.00 Total Enterprise Funds Revenues 2,500.00
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
500-8000-600-04-53 Pickups (2) Reg Long Bed 1WWTP 0.00 85,743.52 85,743.52 Carried over from last FY
Total Internal Service Funds Expenditures 85,743.52
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
130-5005-700-01-00 Debt Service-Principal 0.00 64,369.60 64,369.60 Principal Payment for PFA
130-5005-700-02-00 Interest Expense 0.00 69,877.50 69,877.50 Interest Payment for PFA
730-2046-565-00-00 Internal Service Fund 853.21 (853.21) (853.21) Internal Service Fund not covered by 730 Grant
780-8000-600-10-02 Zoning Code Update (SB2) 0.00 67,052.81 67,052.81 870-4087-600-03-19 Street Sign Replacement 5,000.00 10,646.34 5,646.34 Added a couple to keep in stock Total Other Funds Expenditures 206,093.04
346
Section 7, Item D.
Account Number Description Budget
Amount
New Amount Increase/
Decrease
Notes
110-0000-344-50-00 Development Impact Fees 15,966.67 60,000.00 44,033.33 Crown Development deferred DIF are being paid
140-0000-344-50-00 Development Impact Fees 73,981.99 147,000.00 73,018.01 Crown Development deferred DIF are being paid
170-0000-344-50-00 General Plan Impact Fee 14,447.70 40,000.00 25,552.30 Crown Development deferred DIF are being paid
180-0000-344-50-00 Development Impact Fees 26,995.28 84,000.00 57,004.72 Crown Development deferred DIF are being paid
590-0000-344-50-00 Development Impact Fees Quimby 24,515.33 40,000.00 15,484.67 780-0000-334-10-02 Zoning Code Update (SB2) 0.00 67,052.81 67,052.81 Final Grant Amount 870-0000-369-01-00 Miscellaneous 0.00 600.00 600.00
890-0000-334-00-01 COVID19-ARPA 0.00 1,827,890.00 1,827,890.00 920-0000-344-50-00 Development Impact Fees 22,140.00 25,000.00 2,860.00 Crown Development deferred DIF are being paid
Total Other Funds Revenues 2,113,495.84
347
Section 7, Item D.
STAFF REPORT
MEETING DATE: November 9, 2022
PRESENTER: Jerry Jones, City Engineer
SUBJECT: Award of Contract for the Well No. 14 Emergency Generator to James Day Construction, Inc. dba Coastal Mountain Electric
RECOMMENDATION: Council by motion adopt the resolution awarding the contract for the Well No. 14 Emergency Generator to James Day Construction, Inc. dba Coastal Mountain Electric in the amount of $899,989.00 and authorize the City Manager to sign the contract.
EXECUTIVE SUMMARY:
The City received a grant from the Governor’s Office of Emergency Services (CalOES) in the amount of $300,000 for the procurement and installation of emergency generators at two of the City’s well sites, Well No. 12 and Well No. 14. The purpose of the emergency generators is to automatically provide backup power whenever there is a power outage, ensuring that the wells continue pumping water into the City’s water distribution system. The grant funds must be encumbered by December 31, 2022. The City first advertised and opened bids for the Project in July 2022. The low bid received at that time was $1,626,592. Due to the significant cost overage, City Council elected to reject all bids received at it’s August 24th, 2022 meeting and authorized Staff to re-scope and re-advertise the Project.
Staff worked with the consultant electrical engineer designing the Project, as well as bidders from the first bid, to try and reduce costs to the extent possible. Staff also determined that it was in the City’s best interest at this time to remove the Well No. 12 emergency generator from the Project due to the high costs from the first bid and other ongoing concerns with Well No. 12. This was discussed with CalOES Staff and there is no issue with removing the Well No. 12 emergency generator from the scope. Revisions were made to the plans as appropriate and the Project was readvertised and a bid was received from one contractor on Thursday, November 3, 2022 and the results are as follows:
Contractor Base Bid
James Day Construction, Inc. dba
Coastal Mountain Electric
$899,989.00
Engineer’s Estimate $750,000.00
348
Section 7, Item E.
Staff has reviewed the bid submitted by Coastal Mountain Electric, along with information regarding their previous work experience. Based on review, Staff has determined the bid received to be responsive and Coastal Mountain Electric to be a responsible contractor.
FISCAL IMPACT:
The total estimated Project cost is $1,087,000, including design, construction, construction management, and contingency. The Project will be funded with the $300,000 grant from CalOES, $206,000 from Water Major Facilities Impact Fees already budgeted for the Project in the FY 22/23 Budget, and an additional $581,000 from Water Major Facilities Development Impact Fees and/or Water Operations Reserves.
ATTACHMENTS:
A. Resolution
349
Section 7, Item E.
Attachment ‘A’
RESOLUTION NO. 22-___
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF KERMAN
AWARDING CONTRACT FOR THE WELL NO. 14 EMERGENCY GENERATOR TO JAMES DAY CONSTRUCTION, INC. DBA COASTAL MOUNTAIN ELECTRIC
WHEREAS, the Invitation to Bid for the Well No. 14 Emergency Generator was published in the Kerman News on October 19, 2022 and was sent electronically and mailed to all construction trade journals specified for the City by the California Uniform Construction Cost Accounting Commission in accordance with the City’s Formal Contract Procedures and California Public Contract Code Section 22037 and; WHEREAS, the Project consists of the procurement and installation of an emergency generator and associated equipment and improvements at the City’s Well No. 14 Site, within the City of Kerman; and WHEREAS, the following bids for the Project were publicly opened and read aloud at the Kerman City Hall on November 3, 2022 at 10:00 a.m.:
Contractor Base Bid
James Day Construction, Inc. dba Coastal
Mountain Electric
$899,989.00
WHEREAS, the City Engineer’s Estimate was $750,000 for the Base Bid.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KERMAN RESOLVES AS FOLLOWS:
1. Upon the recommendation of the City Engineer, the Well No. 14 Emergency Generator be awarded to: James Day Construction, Inc. dba Coastal Mountain Electric, 14832 Lakeshore Dr., Clearlake, CA 95422 in the amount of Eight Hundred and Ninety-Nine Thousand Nine Hundred and Eighty-Nine Dollars and Zero Cents ($899,989.00).
2. The City Manager is authorized to sign the City's standard form of agreement for construction projects, as contained in the bid package on behalf of the City of Kerman.
The foregoing resolution was introduced at a regular meeting of the City Council of the City of Kerman held on the 9
th day of November, 2022, and passed at said meeting by the following vote:
350
Section 7, Item E.
AYES:
NOES:
ABSENT:
ABSTAIN:
The foregoing resolution is hereby approved.
Gary Yep
Mayor
ATTEST:
Marci Reyes
City Clerk
351
Section 7, Item E.