The City’s Finance Committee discussed the item during their October 28, 2024 regular meeting.
ATTACHED INFORMATION
1. Proposed Third Amendment to the Lease
2. Second Amended Lease – 2018
3. First Amended Lease - 2007
4. Original Lease – 1997
Draft:2024-09-04
TI{IRD AMENDMEITIT TO LEASE
This THIRD AMENDMENT TO LEASE is made effective Septembo .2024 (Effective Datd) by and between ANIDY WONG, an individual, and BETTY WONG, an individual, husband and wife ("Owner"), and fte CITY OF KINGSBURG, a municipal corporation and charter city ('Clty').
RECTTAIS
A. Owner and City are parties to that cerfain lease dated September 3d, 1997 whercin owner leased to City and City leased from Owner approximately 1,700 squar€ feet of that certain real properly commonly known as 1409- 1425 Daper Str€et, Kingsburg Califomia" and as more specifically identified in the kase. On or about Octohr 4, 2000, Owner and City execut€d a letter agreement wherein Owner leased to City and City leased fiorn ov"ner an additional 1,700 square feet ofthat certain real pmperty commonly known as 14A9-1,425 Draper Steet, Kingsburg Califomia. The Lease dated September 3,1997 and the Irtter Agreement dated Oct{cber 4 2000 are hereinafter collectively refened to as the "I.easeu and the original 1,700 square feet of space and the additional 1,700 square feet ofspace are heneinaffier collectively refened to as 'Prernises".
B. Effective September LZA07 Owner and City executed a First Amendment to lrass extending tre Term of the Lease andrevisingthe Basic Rentto be paid byfte City fortheExtendedTenn.
C. Effective November l, 2018, Owner and City exe$ted a Second Amendment to Irase extending the Term ofthe l,easeandrevisingttreBasic Rentto bepaid bytheCity fortheExtended Term.
D. The Term of the Lease will expire on October 31,2024. Owner and City desire to amend the Lease in accordance with the terms and conditions of this Third Amendment in order to change the Term of the Lease to a year to year Lease Term and identify new amounts for the Basic Rent to be paid by the City to the Owner.
NOW TI{EREFORE, in consideration of the mutual covenanb set forth herein and for otlro good and valuable consideration, the receip and adequacy of which is acknowledged, and intending to be legally boun4 Owner and City hereby agree as follows:
1. De{initions. Unless otherwise specifically defined in this Third Amendment, all capitalized terms used in this Third Amendment shall have the same meaning ascribed to them in the Lease.
2. Amendmenttokase.
(a) Sestion 1.01 ofthe l,ease is hereby amended in its entirety as follows:
'"The term of this Lease shall be for a period of one (1) year commencing November 1, 2024, and ending on October 3I,2A25 ('Tnitial Term'). Thereafter, the term of this Lease will automatically renew for one (1) year periods commencing November I and ending on October 31 of each year (collectively "Renewal Terms'). Crty may terminate this Lease by providing Owner with written notice of termination at least ninety (90) days prior to October 31 of the Initial Term or any Renewal Term. The Initial Term and all Renewal Terms are collectively referred to as "Term".
O) Section 3.01 of the Lease is amended in its entirety to provide that the City shall pay Owner, in advance, Basic Rent for the use and occupancy of the Premises during the Term as follows:
(r) November 1,2A24 through October 31,2026 - $3,000 per month. (ii) Commencing November I,2026 and on November I of each year thereafter the Basic Rent will increase by an amount equal to three percent (3%) of the prior year,s Basic Rent. 3. Remaini+s Terqs and, Fonditions of Lease. Except as modified as set forth in this Third Amendment, the remaining terms and conditions of the Lease shall remain in full force and effect without amendment modifi cation.
4. Successors. Except as otherwise set forth in the Lease, this Third Amendment shall inure to the benefit ofand be binding upon the successors and assigns ofthe parties hereto.
5. Prio{ Aercempnts. Amendments! This Thid Amendment contains all of the agreements of tire parties henetg with rcspect to the matteis me,ntioned in this Third Amendment and no prior agreement or undentandinp pertaining to any zuch matters shall be effective for any pupose. No provision of tlris Third Amendment *uy L anended oraddd tq exceptbyan ageement inuriting signed by tre partieshereto ortlreirrespective successors in inter€st
6. Controlline l/aw. The validity, interpretation and performance of this Third Amendment is govemed by the laws of the State of California.
IN WITNESS WHEREOF, the parties have executed this Third Amendment effective on the Effective Dale identified above.
OWNERT CITY:
h:w"\
ANDY WONG, an individual
/
BET T an individual
CmY OF KINGSBURG, a municipal corporation
and charfercity
By:
ALEXAT{DER J. HENDERSO\ Ciry Manager
K'k
2 F:\WORD\I lUlr4l.SSulirdAsudmdbr qDnfi frUew.e
Kingsburg District Chamber of Commerce
1475 Draper Street • Kingsburg, California 93631
Phone 559-897-1111 • Fax 559-897-4621
E-Mail: [email protected]
Web Site: www.kingsburgchamber.com
October 23rd, 2024
Dear Chamber Members and Community,
In accordance with the notice received from Attorney General Rob Bonta’s Office, the Chamber will temporarily cease operations as of 5:00 PM on Friday, October 25th, 2024. This action is required until our necessary paperwork is properly in order. At this time, we do not have a definitive timeline for when operations will resume. However, please be assured that the Board of Directors is working diligently to resolve this matter as quickly as possible, with the goal of minimizing any potential impact on future events.
A previous letter was sent to all Chamber members detailing the events leading up to this decision. On October 22nd, 2024, a meeting was held with our legal counsel, who advised us to pause operations until the necessary filings are completed. Our current plan is to close the existing entity of the Chamber and establish a new one to which assets will be transferred. This process will require input from our members, and we will strive to maintain clear and timely communication throughout.
During this interim period, the Board of Directors has decided to close the Chamber office. As such, emails and phone calls will not be answered. Any correspondence should be directed either by mail to 1475 Draper St., Kingsburg, CA 93631, or via email to [email protected]. Please be aware that responses may be delayed, and there may be certain requests we are not legally able to address.
Thank you for your understanding and support as we navigate this transition.
Sincerely,
On behalf of the Board of Directors
Kingsburg District Chamber of Commerce
Dear Members,
I wanted to provide you with an update from our Board of Directors meeting on Tuesday October 8th with the following information. During that meeting the Board was provided with information that was unknown to them at that time. This information came from our CPA in regards to our tax filings.
He discovered that over the 102 years that the Kingsburg District Chamber of Commerce has existed there was no evidence of a form RRF-1 being filed with the State Department of Justice. The CPA stated that based on the extended time frame and lack of required documents it may be in the best interest of the Chamber to close the current entity and start a new one. The CPA’s advice at that time was to contact a lawyer to help rectify the issues. The Board Members present at the meeting unanimously voted to have the Executive Board engage with an attorney.
Later that week I contacted a highly recommended law firm by the name of Lawvex. They specialize in business filings and tax issues. A call with an intake receptionist was complete with me and Vice President Tammy Dooley on Monday October 14th. We were advised this is an easy process and would cost from $2,500 to $4,000 approximately and would take only a few weeks to complete.
Additionally, they provide legal advice on retainer and perform compliance testing for as long as we continue with them. The Executive Board met Tuesday evening and decided to enter into the process with Lawvex.
In a effort to provide full transparency to all members and the public I want to share the following information. During this past week our Executive Board has put in many hours going through past paperwork looking for where this may have broken down. Notices have been received by the Chamber office from the Attorney General’s Office for the past 11 years. These notices were forwarded to our CPA. None of us are attorneys or CPAs so we do not have the knowledge to fully understand all the requirements of our organization. Thus, we rely on the knowledge of professionals that we contract with. Our CPA has made several correspondences over the past 11 years in an effort to correct this issue. We have several documents that state whether we are not required to complete certain filing or that we might be required. The information from the State has not been clear and several past attempts have been made but were returned to us with no justification or explanation. I ensure you this matter has not been ignored, but may have not been fully communicated. That is why during the last week we have worked diligently and quickly to rectify the issues that were brought to our attention and will continue to communicate with our members regarding and findings and actions.
Lastly, I want to provide some information regarding a 501(c)6 organization as there has been some questions. Per the IRS Website: “Contributions to section 501(c)(6) organizations are not deductible as charitable contributions on the donor's federal income tax return. They may be deductible as trade or business expenses if ordinary and necessary in the conduct of the taxpayer's business. The donee organization may be required to make certain disclosures and pay a proxy tax in connection with the dues payment, however.” We do not provide “Giving Statements” or “Donation Letters” to anyone; and have always said when asked that anyone giving money to the Chamber needs to speak with their CPA regarding any tax entitlements. As of October 16, 2024 the California Secretary of State lists our business in good standing and active in all concerned areas.
Based on the letters from the Attorney General we may not be able to file our 2024 return as a taxexempt organization, but at this time that has not been officially determined.
We do not want the community or our members to feel that any wrong doing has taken place. We are doing the best we can with the information that we are provided and have always taken swift action to correct any issues in the past. I strongly encourage anyone with questions or concerns to reach out to us directly. We would be more than happy to open up the books with you or simply to hear your concerns and provide you with direct information that we have.
Thank You for Your Support,
//SIGNED//
Reggie Gierke, President
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell, Jr. & City Council
REPORT FROM: Alexander J. Henderson, ICMA-CM REVIEWED BY: CW AGENDA ITEM: Government Finance Officers Association Award Announcements ACTION REQUESTED: ___Ordinance ___Resolution _√_ Motion ___Receive/File
EXECUTIVE SUMMARY
Each year, City staff develops financial documents in compliance with industry best practices. We were recently informed that the City is being recognized for two awards by the Government Finance Officers Association. The awards include:
1. Distinguished Budget Presentation Award Program
2. Certificate of Achievement for Excellence in Financial Reporting (COA) Program Distinguished Budget Presentation Award Program
GFOA established the Distinguished Budget Presentation Awards Program (Budget Awards Program) in 1984 to encourage and assist state and local governments to prepare budget documents of the very highest quality that reflect both the guidelines established by the National Advisory Council on State and Local Budgeting and the GFOA's best practices on budgeting and then to recognize individual governments that succeed in achieving that goal.
Approximately 1,800 governments, including states, cities, counties, special districts, school districts, and more have been recognized for transparency in budgeting. To earn recognition, budget documents must meet program criteria and excel as a policy document, financial plan, operations guide, and communication tool.
Kingsburg has been honored to receive this award 19 times, including the last 9 consecutive years.
Certificate of Achievement for Excellence in Financial Reporting (COA) Program The GFOA established the Certificate of Achievement for Excellence in Financial Reporting Program (COA) in 1945 to encourage and assist state and local governments to go beyond the minimum requirements of generally accepted accounting principles to prepare annual comprehensive financial reports that evidence the spirit of transparency and full disclosure and then to recognize individual governments that succeed in achieving that goal. The goal of the program is not to assess the financial health of participating governments, but rather to ensure that users of their financial statements have the information they need to do so themselves.
Kingsburg has been honored to receive this award 7 times, all in the past 7 years.
Each of these awards is a reflection of the direction and guidance of City Council, and the countless hours of staff who help create these documents for the purpose of promoting transparency and good governance.
RECOMMENDED ACTION BY CITY COUNCIL
1. Informational only.
FINANCIAL INFORMATION
Meeting Date: 11/06/2024
Agenda Item: 14
PRIOR ACTION/REVIEW
None.
ATTACHED INFORMATION
1. GFOA Distinguished Budget Award Press Release
2. GFOA Distinguished Budget Award for FY2025
3. GFOA Certificate of Achievement for Excellence in Financial Reporting Announcement
4. GFOA Certificate of Achievement for Excellence in Financial Reporting FY2023 FISCAL IMPACT:
1. Is There A Fiscal Impact? N/A
2. Is it Currently Budgeted? N/A
3. If Budgeted, Which Line? N/A
FOR IMMEDIATE RELEASE
10/28/2024 For more information, contact:
Technical Services Center
Phone: (312) 977-9700
Email: [email protected]
(Chicago, Illinois)—Government Finance Officers Association is pleased to announce that City of Kingsburg, California received GFOA's Distinguished Budget Presentation Award for its budget.
The award represents a significant achievement by the entity. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the budget award, the entity had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity's budget serves as:
a policy document
a financial plan
an operations guide
a communications device
Budget documents must be rated "proficient" in all four categories, and in the fourteen mandatory criteria within those categories, to receive the award.
There are over 1,700 participants in the Budget Awards Program. The most recent Budget Award recipients, along with their corresponding budget documents, are posted quarterly on GFOA's website. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other governments throughout North America.
Government Finance Officers Association (GFOA) advances excellence in government finance by providing best practices, professional development, resources, and practical research for more than 22,500 members and the communities they serve.
PRESENTED TO
City of Kingsburg
California
For the Fiscal Year Beginning
July 01, 2024
Executive Director
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
10/7/2024
Brandon Pursell, Jr.
Mayor
City of Kingsburg, California
Dear Brandon:
We are pleased to notify you that your annual comprehensive financial report for the fiscal year ended June 30, 2023 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting.
The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management.
When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement (AFRA) is also presented to the individual(s) or department designated by the government as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as designated on the application.
We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news release is included to assist with this effort.
We hope that your example will encourage other government officials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting.
Sincerely,
Michele Mark Levine
Director, Technical Services
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
City of Kingsburg
California
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2023
Executive Director/CEO
CITY COUNCIL MEETING STAFF REPORT
REPORT TO: Mayor Pursell, Jr. & City Council
REPORT FROM: Christina Windover, Assistant City Manager/Admin. Services Director REVIEWED BY: AJH
AGENDA ITEM: Space Needs Assessment Proposals
ACTION REQUESTED: ___Ordinance ___Resolution _ Motion ___Receive/File
EXECUTIVE SUMMARY
The City of Kingsburg received five proposals in response to our RFP for a City Hall Space Needs Assessment.
After reviewing each proposal, staff believes Griffin Structures and KPA provided the most complete response to our RFP. Public Works Director, Daniel Galvez, has contacted a reference for each firm – Visalia for Griffin Structures and the Town of Ross for KPA. Both references were positive.
The costs proposed were significantly greater than originally planned, therefore the Finance Committee directed staff to negotiate with Griffin Structures to ensure the scope and costs proposed effectively meet our needs. Their revised proposal includes a reduced scope of upfront services, considering the desire to focus on a new location rather than extensive review of existing facilities. This resulted in a 12% reduction from the original fee, brining it down to $109,500 from $125,000.
The Finance Committee reviewed the proposal from Griffin Structures and recommended staff seek direction from the Council on whether to move forward with the revised scope Space Needs Assessment for City Hall. If Council desires, staff will finalize an agreement with Griffin Structures for Council approval at a future meeting.
RECOMMENDED ACTION BY CITY COUNCIL
1. Staff is seeking direction from the Council on whether to conduct a City Hall Space Needs Assessment with Griffin Structures.
POLICY ALTERNATIVE(S)
1. The Council could choose to provide alternative direction to staff or to not support the City Hall Needs Assessment at this time.
REASON FOR RECOMMENDATION/KEY METRIC
1. Meets all current Strategic Goals
FINANCIAL INFORMATION
Meeting Date: 11/06/2024
Agenda Item: 16
FISCAL IMPACT:
1. Is There A Fiscal Impact? Yes
2. Is it Currently Budgeted? Yes: up to $75,000
3. If Budgeted, Which Line? 201 – Impact Fees
PRIOR ACTION/REVIEW
The City Council approved $75,000 to hire a firm to conduct a City Hall Space Needs Assessment (General Gov.
Impact Fees) in the FY 2024-2025 Budget.
BACKGROUND INFORMATION
The selection criteria we outlined in the RFP included the following:
1. Completeness and responsiveness to this RFP
2. Qualifications and previous successful performance of the consultants on similar projects
3. Review of references
4. Local familiarity
5. Public participation experience working with the public
6. Time frame and availability of consultants
7. Contract fee as negotiated and ultimately agreed upon. Price is not the sole basis for selection, but may be considered in the criteria for evaluating proposals
A summary of the original proposals:
Space Needs Assessment -
City Hall
Timeline Proposal
Amt
References and Sample Work
Roesling Nakamura Terada
Architects
20 weeks $142,445.00 Santa Maria, Ventura Fire, Grover Beach, Marina, Goleta, Oxnard
Griffin Structures 29 weeks $125,000.00 San Juan Capistrano City Hall, Visalia ER Communications Center, La Canada City Hall,
Selma Fire Station 3 (award)
Indigo - Hammond & Playle
Architects, LLP
22 weeks $239,000.00 Stockton City Hall (under construction) Tracy Civic Center, Davis City Hall + PD HQ, West Sac
Fire
Kitchell 1 year $164,800.00 Orange, Yolo, Tulare Counties, Deer Springs Fire Protection
KPA 26 weeks $161,780.00 Master Plans, Town of Ross, Cupertino, Tracy Facilities Assessment, Los Gatos
ATTACHMENTS
1. Griffin Structures Revised Proposal
CITY OF KINGSBURG
City Hall Site Needs Assessment & Alternatives Analysis Report SEPTEMBER 10, 2024
C O U N T Y O F O R A N G E
CIVIC CENTER S A N B E R N A R D I N O C O U N T Y
DOWNTOWN MASTER PLAN
S A N J U A N C A P I S T R A N O
HOUSING & CITY HALL
L A C A N A D A
FLINTRIDGE CITY HALL
VISALIA CIVIC CENTER
C O U N T Y O F O R A N G E
CIVIC CENTER
E A S T V A L E
CIVIC CENTER
V I S A L I A E M E R G E N C Y
COMMUNICATIONS CENTER
S A N J A C I N T O
CIVIC CENTER
TABLE OF CONTENTS
1. Cover Letter 1
2. Firm Introduction 2
3. Staffing 3
4. Qualifications 7
5. Approach, Program & Work Sample 11
6. Schedule 14
7. Assumptions, Exceptions & Statements 15
8. Signature Sheet 16
9. Costs 17
Why Griffin Structures?
Significant
experience with:
City Halls
Council Chambers
Civic Centers
Historic Buildings
Facilities Needs
Assessments
20-Year Plans
Design Management
Construction
Management
43 years of experience in public sector
Concept to Keys delivery, leading the
completion of City Hall and Civic Centers.
Team with experience local to the City
of Kingsburg, including the Visalia
Civic Center and additional noteworthy
projects.
Highlighted
Projects:
County of Orange Civic
Center
Visalia Civic Center
Visalia Emergency
Communications Center
San Bernardino County
Downtown Master Plan
Eastvale Civic Center
OCERS Headquarters
OCTA Headquarters
50+ Additional Projects
Expertise in managing the re-imagining
of centuries-old public amenities in order
to address current and future space
requirements.
1. Cov er L etter GRIFFIN STRUCTURES 1
1 TECHNOLOGY DR BUILDING I SUITE 829 | IRVINE, CA | 949 497 9000 | GRIFFINSTRUCTURES.COM September 10, 2024
City of Kingsburg
Attention: Abigail Palsgaard, City Clerk
RE: RFP for City Hall Site Needs Assessment & Alternatives Analysis Report Dear Ms. Palsgaard & Evaluation Committee,
Griffin Structures is pleased to present its proposal to assist the City of Kingsburg in providing Site Needs Assessment and Alternatives Analysis Report as it pertains to its City Hall. We understand the City is seeking to provide comprehensive insights into both existing utilization of its facilities and future space need requirements, offering a thoughtful framework for the systematic development of City services, administration, and programs.
Ultimately, the resulting report will provide a well-rounded set of recommendations, complete with cost estimates, that will serve as a guide for making informed decisions about future city development. This will require a team of experienced professionals with a portfolio of developing facilities master plans that are being or have been implemented for public agencies.
Griffin Structures Inc., a California S-Corporation founded in 1981, is a full-service program and construction management (PMCM) firm that advises and leads clients to successfully built projects. For nearly four decades, Griffin has served as a trusted Program and Construction Manager to municipalities and agencies across the state.
We have teamed with our long-standing partner and nationally recognized design firm, COAR Design Group, with whom we’ve worked with for over a decade. Inclusive of your main point-of-contact, Dustin Alamo, our team of Program Analysts and Cost Estimating specialists, in collaboration with COAR have successfully worked together over numerous years to develop strategies and approaches to public real estate development. It’s this partnership that sets us apart from our competition as an integrated project team, leveraging the strengths of our planning, design, construction and outreach teams, as well as our own internal PMCM resources focused on developing realistic, costeffective solutions that align with the City’s expectations.
TO SUMMARIZE, WE OFFER THE FOLLOWING KEY BENEFITS:
• Our demonstrated, specialized team has worked on virtually every product type ranging in size, complexity and budget. This includes dozens of City Halls, Council Chambers and relevant public administrative facilities. • A team with local familiarity, including the Visalia Civic Center, Emergency Communications Center, and additional projects. We have also initiated work with the City of Selma for its Fire Station #3 project as well. • Griffin Structures has also served as a developer in assembling Public-Private Partnership (P3) deals and can provide an additional benefit to the City in terms of creative financing alternatives as well as consultation on alternative project delivery methods.
These strategic factors distinguish our value-added service approach and are essential to the success of this project.
The Griffin team is well qualified and immediately available to begin. Thank you for this opportunity to propose, and please feel free to reach out to us or our references at your discretion.
We look forward to the opportunity to serve the City,
Dustin Alamo, CCM, LEED AP, DRE Broker #01930629
Vice President & Project Manager
C: (949) 280-4441 | E: [email protected]
2. F ir m I ntr o d ucti o n GRIFFIN STRUCTURES 2
INTRODUCTION
Griffin Structures, Inc. is a California corporation and a diversified Project and Construction Management (Owner’s Representative) firm serving the public and private sector.
We have built in excess of $2B in public sector facilities, the scope of these projects ranging from $1M to over $1.5B.
A unique aspect of our firm lies, not only in our
unparalleled portfolio of city hall and public sector
administrative facilities, but in our robust team of
specialists with direct teaming experience for projects similar to your project.
LOCAL FAMILIARITY
Griffin Structures possesses a great deal of relevant experience local to the City of Kingsburg. This experience includes, but is not limited to, our work with the City of Visalia for its Civic Center, the Visalia Emergency Communications Center, as well as the City of Selma.
KEY CONTACT
Project Manager and Vice President of Strategic
Services, Dustin Alamo, will be your proposal
contact and is also the individual with authority
to bind the company.
Dustin Alamo, Vice President
C: 949.280.4441 | O: 949.497.9000 x263
[email protected]
1 Technology Drive, Bldg i, Suite 829
Irvine, CA 92618
'MINIMUM QUALIFICATIONS'
Griffin Structures hereby confirms we satisfy the following requirements as necessitated by the City:
1. Have adequate staff, equipment, technical, and
financial resources for performance, or have the ability to obtain such resources that are required for performance, including a demonstrated ability to meet work schedule
time frames and deliverables.
Griffin Structures employs a robust team of experts
specializing in your exact needs, as well as demonstrated experience in meeting aggressive time frames both under budget and ahead of schedule. We also offer a wealth of available services available at the following link of which the City can utilize to accomplish its goals for this project.
Click here or visit the following link:
www.tinyurl.com/GSIServices
2. Have a satisfactory record of performance.
We encourage the City review our relevant project
experience and associated client references which can
attest to our commitment to Excellence in Project Delivery.
3. Be an Equal Opportunity Employer.
Griffin Structures, as an Equal Opportunity Employer,
takes pride in exceeding industry standard for racial
equity, diversity, and inclusion within our organization and in the subconsultants that we partner with throughout
the state of California. We recognize the growing need
to foster relationships with all Disadvantaged Business Enterprises to ensure the participation and advancement of underrepresented groups.
3. S t a ffing GRIFFIN STRUCTURES 3
In order to offer the highest value to the City, we have included a highly experienced, comprehensive team of individuals to provide specialty services for this project. We hereby confirm all of our proposed team members are able to perform the services as listed in the RFP.
• Project Manager and Vice President of Strategic Services, Dustin Alamo, will serve as the point-of-contact for this project, while working with the team to ensure the City's scheduling and financial expectations are met throughout the duration of our services. He will also lead the team in conducting outreach to ensure integration of the City's community. • Program Analysts, Ariana Ramzian and Krista Beatie will support Dustin Alamo and the team in regards to Needs Assessments, Projections and Programming.
• Project Architect with COAR Design Group, Jeff Katz, will work with the program team to translate the architectural program into floor plan layouts in order to develop the best solutions for the City. • Cost Estimator, Ryan Craven, will work hand-in-hand with Dustin Alamo to generate conceptual statements of probable costs for each conceptual plan.
Griffin Structures is headquartered in Irvine, California with an office in Santa Clara, California.
Staffing & Organization
Dustin Alamo
CCM, LEED AP, DRE
Project Manager
Krista Beatie
Program Analyst
S P A T I A L
ASSESSMENT
Ariana Ramzian
Program Analyst
C O N C E P T U A L
DEVELOPMENT
COST
ESTIMATING OUTREACH
Jeff Katz
Project Architect
Ryan Craven
Cost Estimator
Dustin Alamo
Project Manager
COAR Design Group
Project Team
3. S t a ffing GRIFFIN STRUCTURES 4
Dustin Alamo
CCM, LEED AP, DRE BROKER #01930629
Vice President, Strategic Services
EDUCATION
Bachelor of Architecture, University of
Colorado, Boulder
CERTIFICATION
State of California Licensed Real Estate
Broker
Certified Construction Manager (CCM)
LEED Accredited Professional
AFFILIATIONS
U.S. Green Building Council, Member
Construction Management Association of
America, Member
State of California Licensed Real Estate
Broker DRE #01930629
YEARS OF EXPERIENCE
20 QUALIFICATIONS
Dustin serves as the Vice President of Preconstruction Services for Griffin Structures, Inc. His primary responsibilities include the executive management of all needs assessment and master planning projects ranging by facility type, including corporate yards, administration facilities, library and cultural arts buildings, law enforcement facilities, fire safety facilities, utility facilities, and others.
Dustin is skilled at developing long-term facility plans which incorporate future space requirements, phasing considerations, and capital funding mechanisms such as bonds, repositioning real estate assets, and public private partnerships (P3).
REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
Rancho Palos Verdes Civic Center & Council Chambers, CA Visalia Civic Center, CA
Visalia Emergency Communications Center, CA
Orange County Employees Retirement System (OCERS)
Headquarters, Santa Ana, CA
San Juan Capistrano Housing & City Hall, CA
San Bernardino County High Desert Government Center,
Hesperia, CA
Covina Civic Center Pre-Development, CA
Cupertino Interim City Hall Pre-Development, CA
La Canada Flintridge City Hall, CA
Lake Forest Civic Center Pre-Development, CA
Montebello City Hall Pre-Development, CA
San Bernardino County 323 Court Street, Public Defenders’ Building, CA
UC Santa Barbara Cabrillo Park Pre-Development, CA
Watsonville Civic Center, CA
Yorba Linda City Hall Pre-Development, CA
Irvine Capital Planning Study, CA
3. S t a ffing GRIFFIN STRUCTURES 5
REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master
Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
San Juan Capistrano Housing & City Hall, CA
Cupertino City Hall Pre-Development, CA
Laguna Beach City Hall, CA
OCERS Headquarters, Santa Ana, CA
Years of Experience: 6
Education: Master of Arts, Interior Architecture & Design, Academy of Art University; Bachelor of Science, Managerial Economics, University of California, Davis
Ariana conducts needs assessments and effectively interviews stakeholders, analyzes data, and formulates recommendations for operational efficiency. Ariana utilizes her process skills to then prepare staff and space projections while organizing an assortment of detailed documentation in an orderly, logical manner. Ariana develops building and needs assessments, feasibility studies, master plans, and technical reports.
Ariana Ramzian
Program Analyst
REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master
Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
Laguna Beach City Hall, CA
OCERS Headquarters, Santa Ana, CA
Years of Experience: 7
Education: Master of Interior Architecture Chatham University; Bachelor of Science, Brigham Young University
As a Program Analyst for Griffin Structures, Krista Beatie serves in our Strategic Services division to assist the Griffin Structures team to provide early programming for all client types. With a Master’s in Interior Architecture at Chatham University, Krista Beatie has served on a variety of project types, from public safety facilities, educational institutions to commercial architecture and design.
Through her education and experience, Krista has developed a passion for sustainability and holistic design, assisting her clients to realize the full potential of their space.
Krista Beatie
Program Analyst
3. S t a ffing GRIFFIN STRUCTURES 6
REPRESENTATIVE EXPERIENCE
Encinitas City Hall Accessibility Survey and
Feasibility Study, CA
San Diego Administration Facility Needs
Assessment, CA
Irwindale Police & City Hall Facilities
Assessment and Recommendations, CA
Vacaville Corporation Yard & Administration
Building, CA
Vista Corporation Yard Administration
Building, CA
Imperial Beach Library, CA
Mickey Cafagna Community Center, CA
Years of Experience: 40
Education: Bachelor of Architecture, California Polytechnic State University, San Luis Obispo
Certification/Licenses: Professional Architect, CA, 018223; LEED Green Associate 23093
Jeff Katz began his career after graduating with honors from Cal Poly State University in San Luis Obispo with his bachelor’s degree in architecture. Jeff has always focused on serving the communities around him by providing architectural services for public administrative facilities, police stations, fire stations, libraries, corporation yards, recreation centers and more. With four decades of experience, Jeff's collaborative and engaging style, practical and straightforward approach, and years of proven experience make him a valuable asset.
Jeff Katz
AIA, NCARB, LEED GA
Project Architect
REPRESENTATIVE EXPERIENCE
County of Orange Civic Center, Santa Ana, CA
County of Orange Facilities Strategic Plan, CA
San Bernardino County Downtown Master
Plan, CA
San Jacinto Civic Center, CA
Eastvale Civic Center & City Hall, CA
Rancho Palos Verdes Civic Center & Council
Chambers, CA
Visalia Civic Center, CA
Visalia Emergency Communications Ctr, CA
OCERS Headquarters, Santa Ana, CA
San Juan Capistrano Housing & City Hall, CA
Years of Experience: 17
Education: Bachelor of Science, Construction Engineering, National University, Costa Mesa
Certification/Licenses: Certified Public Estimator (CPE); Construction Manager in Training (CMIT)
Ryan is an expert in value engineering and construction cost estimating, including master planning, conceptual, schematic design development, and construction document phases. He is a skilled mediator, participating in change order preparation, validation, and negotiation. He has reconciliation experience with general contractors and subcontractors, and communicates well with all design team members, promoting open-door dialogue and effective project solutions.
Ryan Craven
CPE, CMIT
Cost Estimator
4. Q u a lific a ti o ns GRIFFIN STRUCTURES 7
COUNTY OF ORANGE CIVIC CENTER & FACILITIES STRATEGIC PLAN SANTA ANA, CA
DESCRIPTION
This 20-year master planned civic center was managed by Griffin Structures and is intended to improve the County’s operational efficiency by unifying departments in a central facility. The civic center encompasses over 500,000 SF and was completed ahead of schedule and under budget by
$8.1M. Our team has assisted the County in developing an additional $1B master plan for the next 20 years as well.
This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.
REFERENCE
County of Orange; Thomas A. "Mat" Miller; Chief Real Estate Officer; (714) 834-2345; [email protected]
RELEVANCY
Public Administrative Facility; Needs Assessment; 20-Year Projection; Concept to Keys VALUE + SIZE
$1,400,000,000
1,500,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
SAN BERNARDINO COUNTY DOWNTOWN MASTER PLAN SAN BERNARDINO, CA
DESCRIPTION
Griffin Structures is providing PMCM / Owner’s
Representative services for the Downtown Government
Campus. This comprehensive master plan will optimize
building conditions, merge departments, accommodate
future growth, and leverage private sector opportunities.
Scheduled for 2028 completion, this project will follow a phased plan implemented over the next five years to ensure uninterrupted operations to civic operations.
This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.
REFERENCE
County of San Bernardino; Rene Glynn; Supervising Project Manager, Real Estate Services; (909) 771-1223; [email protected]
RELEVANCY
City Hall; Public Administrative Facility; Needs Assessment; 20-Year Projection; Concept to Keys
VALUE + SIZE
$600,000,000
629,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
Qualifications
4. Q u a lific a ti o ns GRIFFIN STRUCTURES 8
SAN JACINTO CIVIC CENTER SAN JACINTO, CA
DESCRIPTION
Griffin Structures is assisting the City of San Jacinto in the development of its new Civic Center which will serve as the new hub for City administrative functions, equipped with a City Council Chambers, Business and Event Center. Outdoor amenities may include an outdoor plaza with essential
gathering space and outdoor amphitheater, as well as an on-site parking structure and retail facilities.
This 'Concept to Keys' project will proceed to
Construction Management services following our
Strategic Services / Programming efforts.
REFERENCE
City of San Jacinto; Robert Johnson; City Manager; (951) 487-7330; [email protected]
RELEVANCY
Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
>$30,000,000
>40,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
SAN JUAN CAPISTRANO MIXED-USE HOUSING & CITY HALL SAN JUAN CAPISTRANO, CA
DESCRIPTION
Griffin is assisting the City with the development of the new three-story, 50-unit apartment building with low-income/ permanent supportive housing, as well as a new, two-story 16,338 SF City Hall. The City Hall will include a combination of offices, workstations, common areas, and supportive
facilities to support the City’s workforce, while the lowincome/permanent supportive housing building will feature one manager unit and 49 housing units.
This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.
REFERENCE
City of San Juan Capistrano; Charlie View; Assistant City Manager; (949) 220-4467; [email protected]
RELEVANCY
City Hall; Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
$15,000,000
16,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
4. Q u a lific a ti o ns GRIFFIN STRUCTURES 9
EASTVALE CIVIC CENTER & CITY HALL EASTVALE, CA
DESCRIPTION
Griffin Structures is providing Owner’s Representative, Program, and Construction Management services for the new Civic Center to be located within the area of the Leal Master Plan. The civic hub will include a new City Hall, Library, Senior Center/Downtown Community Center, Police Station, Fire Station, associated outdoor space, and placemaking elements to establish a strong civic identity for the City.
This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.
REFERENCE
City of Eastvale, Former Construction Manager; City of Menifee, Current Assist. City Manager; Bryan Jones; (510) 789-5823; [email protected]
RELEVANCY
City Hall; Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
$109,000,000
>90,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
RANCHO PALOS VERDES CIVIC CENTER SAN JUAN CAPISTRANO, CA
DESCRIPTION
Following the completion of its master plan, the City of Rancho Palos Verdes is looking to redevelop its existing Civic Center into a new focal point of the community.
Nestled adjacent within the Alta Vicente Nature Preserve, the new Civic Center will feature a community center, public plaza, Sheriff’s substation, emergency operations center, public works maintenance yard, council chambers, helipad, amphitheater, café, dog park, trailhead facilities.
This 'Concept to Keys' project materialized following
Griffin-led Strategic Services / Programming efforts.
REFERENCE
Lincoln Lo; Former Deputy Director of Public Works, Rancho Palos Verdes; Current Deputy Director/City Engineer, Irvine; (949) 724-7325; [email protected]
RELEVANCY
Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
$125,400,000
670,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
4. Q u a lific a ti o ns GRIFFIN STRUCTURES 1 0
VISALIA CIVIC CENTER & EMERGENCY COMMUNICATIONS CENTER VISALIA, CA
DESCRIPTION
Following Griffin Structures’ completion of the Visalia Emergency Communications Center (VECC), we are now
assisting the City in the construction of its Public Safety Office Building (50,000 SF), Evidence Processing/Storage Building (16,500 SF) and Council Chambers (10,500 SF). The Public Safety Office Building will contain Police Department (PD) Administration functions, as well as the City of Visalia (COV) Finance Department.
REFERENCE
City of Visalia; Mike Porter; Civil Engineer; (559) 713-4412; [email protected]
RELEVANCY
Public Administrative Facility; Local Project (Visalia) VALUE + SIZE
$93,000,000
>75,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
OCERS HEADQUARTERS SANTA ANA, CA
DESCRIPTION
Griffin Structures is serving the Orange County Employees Retirement System (OCERS) to provide Owner’s
Representation and Program Management as it sets forth on the development of its new 80,000 SF Headquarters building.
The new administrative facility will include multiple meeting rooms, as well as a number of offices to serve a variety of functions.
This 'Concept to Keys' project will proceed to
Construction Management services following our
Strategic Services / Programming efforts.
REFERENCE
Orange County Employees Retirement System (OCERS); Brenda Shott; Assistant CEO; (714) 558-6201; [email protected]
RELEVANCY
Public Administrative Facility; Needs Assessment; Concept to Keys VALUE + SIZE
>$70,000,000
80,000 SF
This project satisfies the
City's 3-year requirement for
representative experience.
5. A p p r o a c h, Pr o gr am & Wo r k Samp le GRIFFIN STRUCTURES 11 Project Understanding & Approach
The City of Kingsburg is seeking to undertake a comprehensive assessment and analysis of its City Hall site, located at 1401 Draper St., Kingsburg, CA. This project involves conducting a Facilities Needs Assessment to evaluate the current functionality of the City Hall, identifying deficiencies, and determining both current and future space requirements.
Additionally, the City aims to develop and analyze multiple alternatives to address these needs, providing a comparative analysis of each option. The ultimate goal is to present findings and recommendations to the City Council to guide informed decisions about the future of the City Hall facilities.
To ensure the success of this project, we have assembled a team of experts with a proven track record of working together on similar projects. Our team, detailed in the Team Qualifications section, includes technical facility needs assessment specialists, program managers, architects, project cost estimating professionals, highest and best use real estate experts, and funding/financing strategists. Each specialist skill is leveraged to address and resolve the various components of the project, and our program management expertise ensures a unified delivery of information and recommendations to the City. Griffin Structures is uniquely suited for this role given our extensive experience providing similar services to agencies across California for the past 43 years. We offer a comprehensive, "concept to keys" portfolio and knowledge base, ensuring projects are completed on schedule and within budget.
Project Workplan
The proposed work plan to develop a City Hall Needs Assessment for the City of Kingsburg is built on four key steps, each with various components and tasks.
Project Initiation
Establish Criteria
City Objectives /
Parameters
Technical Data
Collection
Facility & Site
Program Survey
Stakeholder
Interviews
Program
Development
Staff & Spatial
Projections
Develop Space
Standards
Parking Demand
Analysis
Goal Setting
Public Input Building & Site
Development
Alternatives
Analysis
Implementation
Schedule / Delivery
Construction Costs
Final Reporting /
Presentations
Step 1: Existing Conditions Step 2: 20-Yr Space Step 3: Goal Setting Step 4: Alternatives Analysis 1 2 3 4 5 6
1A 2A 3A 4A 5A
2B 3B 5B
3C 5C
5. A p p r o a c h, Pr o gr am & Wo r k Samp le GRIFFIN STRUCTURES 12 Project Workplan
The proposed work plan to develop a City Hall Needs
Assessment for the City of Kingsburg is built on six key steps, each with various components and tasks.
STEP 1: EXISTING CONDITIONS
Project Initiation: We will lead a project kickoff
meeting with the City's project team to identify and
refine project goals and objectives, establish the
Project Steering Group and City stakeholders, and
present and adjust our proposed process, timetable,
and key deliverables. A key component of this task is
the presentation, review, and acceptance of various
City Objectives/Parameters, including site survey
protocols, critical elements from previous work, survey and interview schedules, outreach considerations,
presentation dates, and relevant guidelines regarding
deliverables. During this meeting, we will also discuss issues and challenges noted by the City regarding its
site and facilities needs and conditions. Clear and
consistent communication protocols will be established, with Dustin Alamo serving as the single point of contact for the Griffin Structures team.
Technical Survey: A survey of the current facilities
will be conducted to understand how each building is
utilized and its general condition from an aesthetic and functionality perspective. This will involve reviewing
how facilities are being utilized and understanding the functionality from the perspective of City operations.
This information will form the foundation for our
programming task. We will develop and request a
program/questionnaire from the City, and our team will
gather data to conduct a thorough survey of the current facilities. This step includes stakeholder interviews to gather insights on the usage and condition of the site
and buildings.
S T E P 2 : 2 0 - Y E A R P R O G R A M
PROJECTION
As the Technical Survey concludes, we will translate
interviews with key City staff into staffing and space
projections. These projections will address current
and future staffing requirements, space usage and
issues, office space needs, technological integrations, Council Chambers considerations, one-stop-shop
opportunities, multi-functional spaces, computer/server system requirements, and special needs for HVAC,
electrical, plumbing, or other engineering systems. We
will develop a parking demand analysis model tailored
to various uses, including employee vehicle projections, fleet projections, and visitor projections.
Staff & Spatial Projections: We will assess the
information received from interviews and other sources
to evaluate long-term staffing requirements. Using
our established space needs analysis methodology
and approved workstation space allocation standards,
we will present a complete Space Program, including
staffing assumptions, space standards, and detailed
backup articulating the existing conditions of space use today. The program will include a tabulation of current space requirements and long-term space requirements,
integrating the concept of decentralization. Space
allocation options for workstations will be introduced
in the Project Initiation phase and modified based on
the site survey, inventory of space usage, and individual key-staff interviews. The City will review and comment
on these space needs presentations and reviews.
Parking Demand Analysis: Once the programmatic
municipal uses have been identified for future
projections and the anticipated private sector uses,
we will develop a parking demand analysis model.
This model will consider employee vehicle projections,
fleet projections, visitor projections, and review code requirements for the uses in play to compare demand
versus a code computation model. Understanding the
timing of parking needs on site is crucial, as different components may require varying levels of parking at
different times of the day.
5. A p p r o a c h, Pr o gr am & Wo r k Samp le GRIFFIN STRUCTURES 13 STEP 3: GOAL SETTING
Based on the findings of the Facilities Needs
Assessment, we will collaborate with the City Council,
public, and City staff to identify goals for the City Hall site. This process includes presenting the assessment
results at a community input meeting and a City
Council meeting. The community input meeting aims to
share the findings with the public and gather input on
future goals for the site. We will develop a strategy for maximizing attendance and community engagement,
leading the public outreach effort, and producing all
necessary displays and presentations. At the Council
Meeting, we will present ideas from the public input
meeting and work with the City Council to narrow down
these goals, providing direction for the subsequent
alternatives analysis. This collaborative effort ensures that the goals for the City Hall site are well-informed by both public input and the strategic vision of the City Council.
STEP 4: ALTERNATIVES ANALYSIS
Our team will develop three alternative solutions for
the City Hall site, each addressing existing issues and guiding the City toward achieving its identified goals.
The alternatives will include written descriptions,
conceptual site plans, quantitative data on area
breakdowns for proposed uses and functions, cost
estimates, and qualitative analyses of each alternative's strengths and weaknesses.
Development of Alternatives: Each alternative will
include a written description of the proposed solution, a conceptual site plan illustrating the layout and design, quantitative data detailing the area breakdown for
each proposed use and function, and cost estimates for
implementation. A qualitative analysis will highlight the strengths and weaknesses of each alternative, providing a comprehensive overview of the potential benefits and
challenges. Our team will work closely with City staff to ensure that each alternative aligns with the identified goals and addresses the existing issues effectively.
Recommendation and Report Preparation: Based on the
analysis, the consultant will recommend the most viable alternative. The final deliverable will be a complete
Alternatives Analysis Report, ready for publication. This report will include all the findings from the Facilities Needs Assessment, public input, council goals, and
the detailed analysis of the proposed alternatives.
The report will be designed to provide a clear and
comprehensive overview of the options, enabling the
City Council to make informed decisions about the
future of the City Hall facilities.
Final Presentation: The project will culminate in a
final presentation to the City Council. During this
presentation, we will summarize the entire project
process, from the initial needs assessment through
the development and analysis of alternatives. We
will present our recommended alternative, supported
by detailed data and analysis, and provide a clear
rationale for our recommendation. This presentation
will be designed to facilitate discussion and decisionmaking, ensuring that the City Council has all the information they need to move forward confidently.
By following this structured approach, we aim to
deliver a thorough and actionable plan for the future
of Kingsburg City Hall, ensuring that the facilities can meet the City's needs for years to come.
Sample Report(s)
Please click the link here to review our sample report(s).
This information can also be accessed via the following link:
www.tinyurl.com/KingsburgSamples
6. S c h e d ule GRIFFIN STRUCTURES 14
Schedule
Please find our proposed schedule below. More detailed correlating information is available within the Costs section of our proposal. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 1 PROJECT INITIATION
Kickoff Meeting
2 TECHNICAL SURVEY
Data Collection
Plan Measurements & Takeoffs
Staff Interviews
3 PROGRAM DEVELOPMENT
Staff Projections
Workshop
Space Program Projections
Parking Demand Projections
4 GOAL SETTING
Outreach Plan Development
Survey
Outreach Mtg. / Council Mtg.
5 ALTERNATIVES ANALYSIS
Conceptual Design Options
Budget/Schedule Development
Final Reporting & Presentation
Week:
7. Assu m p ti o ns , Ex ce p ti o ns & S t a te m ents GRIFFIN STRUCTURES 15
ASSUMPTIONS UPON WHICH THIS PROPOSAL IS BASED
Please refer to page 11 of our proposal to view our proposed Workplan, which also details the 'assumptions upon which this proposal is based'. Thank you.
EXCEPTIONS
Given that the City's Standard Form Professional Services Agreement (Appendix A) was not provided within the City's Request for Proposal or the procurement website, we respectfully request, and welcome, the opportunity to review and discuss the Professional Services Agreement in good faith negotiation with the City upon receipt.
STATEMENTS
• We hereby confirm Griffin Structures' proposal is a firm offer for a minimum 90-day period beginning on the application deadline.
• We hereby confirm that all work will be performed at a not-to-exceed price. • We hereby confirm that nothing contained in the submitted proposal will be proprietary.
Assumptions, Exceptions & Statements
COUNTY OF ORANGE CIVIC CENTER
8. S ign a ture Sh eet GRIFFIN STRUCTURES 1 6
SIGNATURE SHEET
My signature certifies that the proposal as submitted complies with all terms and conditions as set forth in this RFP.
My signature certifies that this firm has no business or personal relationships with any other companies or person that could be considered a conflict of interest, or potential conflict of interest to the City of Kingsburg, pertaining to any and all work or services to be performed as a result of this request and any resulting Contract with the City.
The Consultant hereby certifies that it has:
• Examined the local conditions and current City of Kingsburg Impact Fees. • Read each and every clause of this RFP.
• Included all costs necessary to complete the specified services in its proposed prices. • Agreed that if it is awarded the Contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision of the Contract. Should conditions turn out otherwise than anticipated, the Consultant agreesto assume all risks incident thereto.
I hereby certify that I am authorized to sign as a Representative for the Firm:
Name of Firm: _______________________________________________________ Address: _
Fed ID No: _
Name (type/print): _
Title: _______________________________________________________________ Telephone: _________________________________________________________ Email: Date: ______________________
To receive consideration for award, this signature sheet must be returned with the Proposal. 11 SIGNATURE SHEET
My signature certifies that the proposal as submitted complies with all terms and conditions as set forth in this RFP.
My signature certifies that this firm has no business or personal relationships with any other companies or person that could be considered a conflict of interest, or potential conflict of interest to the City of Kingsburg, pertaining to any and all work or services to be performed as a result of this request and any resulting Contract with the City.
The Consultant hereby certifies that it has:
• Examined the local conditions and current City of Kingsburg Impact Fees. • Read each and every clause of this RFP.
• Included all costs necessary to complete the specified services in its proposed prices. • Agreed that if it is awarded the Contract, it will make no claim against the City based upon ignorance of local conditions or misunderstanding of any provision of the Contract. Should conditions turn out otherwise than anticipated, the Consultant agreesto assume all risks incident thereto.
I hereby certify that I am authorized to sign as a Representative for the Firm:
Name of Firm: _______________________________________________________ Address: _
Fed ID No: _
Name (type/print): _
Title: _______________________________________________________________ Telephone: _________________________________________________________ Email: Date: ______________________
To receive consideration for award, this signature sheet must be returned with the Proposal.
Griffin Structures, Inc.
1 Technology Drive, Building i, Suite 829, Irvine CA 92618 330756139
Dustin Alamo
Vice President, Strategic Services
C: 949.280.4441 | O: 949.497.9000 x263
[email protected] 9/10/24
9. Co sts GRIFFIN STRUCTURES 17
Griffin Structures Cost Proposal
K I N G S B U R G C I T Y H A L L
Site Needs Assessment & Alternatives Analysis Report
September 10, 2024
Griffin Structures’ Cost Proposal is based on all reasonable costs necessary to perform needs assessment services for the City of Kingsburg City Hall project. For these requisite services, Griffin Structures proposes the following Not-to-Exceed Fee (including reimbursables):
Phase 1 (Technical Survey / Program) :
Phase 2 (Goal Setting / Alt Analysis):
Total:
$ 31,560
$ 77,940
$ 109,500
All proposed hourly rates, where identified, are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time period. We reserve the right to reallocate hours between staff members, subconsultants, and tasks in order to accomplish the overall objectives and requirements of the project.
Services are based on a 7-month schedule including all tasks as defined in the scope of work. Any extension of services may result in an additional fee, in good faith negotiation with the City.
Thank you for the opportunity to provide our services to the City of Kingsburg.
Best,
Dustin Alamo, CCM, LEED AP, DRE Broker #01930629
Vice President & Project Manager
C: (949) 280-4441 | E: [email protected]
9. Co sts GRIFFIN STRUCTURES 18
Costs
Schedule
Please refer to page 14 to view the Schedule associated with the cost proposal above.
COAR
Dustin
Alamo
Krista
Beatie
Ariana
Ramzian
Ryan
Craven
Jeff
Katz
Task Description Predevlp
Manager
Program
Analyst
Program
Analyst
Cost
Estimator
Project
Architect TOTAL Total By
Phase
$250 $230 $230 $210 $240
1 Existing Conditions $1,900
Meeting / Preparation 2 2 2 – 2
2 Technical Survey $9,560
Obtain/Review Existing Documents 2 – 2 – 2
Survey & Inventory of Space in Use 4 – 4 – –
Take-offs of Space in Use 2 – 4 – –
Interviews 8 2 8 – 2
3 Program Development $19,700
Staff Projections 4 12 – – –
Presentation / Revisions 2 4 – – –
Space Projections 8 4 36 – 2
Parking Projections 2 4 – – – Phase 1
Presentation / Revisions 2 2 2 – – $31,560
4 Goal Setting $26,320
Outreach Plan Development 16 8 2 – 2
Survey 8 16 2 – 4
One (1) Community Outreach Meeting 8 8 2 – 8
One (1) Council Meeting 8 8 2 – 8
5 Alternatives Analysis $50,760
Development of Conceptual Design Options 16 4 4 – 80
Budget / Schedule Development 16 – – 40 4 Phase 2
Final Report / Presentations 16 8 20 – 8 $77,940
Subtotal Hours 124 82 90 40 122 458
Subtotal Cost $31,000 $18,860 $20,700 $8,400 $29,280 $108,240 $1,260
Total $109,500
Reimbursables
Step 3 Step 4
GRIFFIN STRUCTURES
Step Step 1 Step 2