LA MESA CITY COUNCIL, LA MESA PUBLIC FINANCING AUTHORITY, AND CITY
OF LA MESA SUCCESSOR AGENCY
AGENDA
A Regular Meeting of the City Council, a Special Meeting of the La Mesa Public Financing Authority, and a Special Meeting of the City of La Mesa Successor Agency
Date: Tuesday, June 10, 2025, 6:00 p.m.
Location: City Council Chambers, 8130 Allison Avenue
La Mesa, California
Elected
Officials:
Mayor Mark Arapostathis
Vice Mayor Patricia N. Dillard
Councilmember Lauren Cazares
Councilmember Laura Lothian
Councilmember Genevieve Suzuki
City Treasurer Matthew Strabone
Staff: City Manager Greg Humora
City Attorney Glenn Sabine
City Clerk Megan Wiegelman
The City Council/Public Financing Authority/Successor Agency meeting may be viewed in-person or live on Cox Cable Channel 24 (within La Mesa City limits), AT&T U-Verse Channel 99 (in the San Diego Region), the City’s website (www.cityoflamesa.us), Facebook Live (www.facebook.com/lamesaca) or using the following Zoom Webinar options:
The public may view the meeting live using the following remote options:
Teleconference Meeting Webinar
https://us06web.zoom.us/j/84472650722
Telephone (Audio only)
(669) 900-6833 or (253) 215-8782 Webinar ID: 844 7265 0722 Copy and paste the webinar link into your internet browser if the webinar link does not work directly from the agenda.
PUBLIC COMMENTS
In-Person comments during the meeting: Join us for the City Council meeting at the time and location specified on this agenda to make your comments. Please complete a “Request to Speak” card and submit it to the Council Hostess. When the Mayor calls your name, step to the podium and state your name for the record. Comments will be limited to three (3) minutes.
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Locate the meeting in "upcoming meetings" and click the comment bubble icon. Click on the item you wish to comment on. eComments can be submitted when the agenda is published and until 24 hours prior to the meeting. eComments are limited to 3700 characters (approximately 500 words). eComments may be viewed by the City Council and members of the public following the close of the eComment submission period (24 hours prior to the meeting). Email your comment to [email protected] if you have difficulty submitting an eComment. eComments will not be read aloud as a regular meeting item; however any member of the Council or member of the public may do so during their respective comment time.
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PLEASE NOTE: Public Comment will be limited to 3 minutes per item. The timer begins when the participant begins speaking. Time cannot be combined or yielded to another speaker. *Live Remote Public Comment ONLY permitted during Councilmember teleconferencing pursuant to California Government Code Section 54953 (AB 2449).
*Zoom Audio Comments: To provide oral public comments during the meeting, join the Zoom meeting by computer, mobile phone, or dial in number. On Zoom video conference by computer or mobile phone, use the “Raise Hand” feature. This will notify the moderator that you wish to speak during a specific item on the agenda or during non-agenda Public Comment. Members of the public will not be shown on video but will be able to speak when called upon. If joining the meeting using the Zoom dial-in number, you may raise your hand by pressing *9. Comments will be limited to three (3) minutes. No further comments will be entertained after the Mayor closes public comment. •
Citizens who wish to make an audio/visual presentation pertaining to an item on the agenda, or during Public Comments, should contact the City Clerk’s office at 619.667.1120, no later than 12:00 p.m., the Monday prior to the meeting day. Advance notification will ensure compatibility with City equipment and allow Council meeting presentations to progress smoothly and in a consistent and equitable manner. Please note that all presentations/digital materials are considered part of the maximum time limit provided to speakers.
Agenda reports for items on this agenda are available for public review at the City Clerk's Office, 8130 Allison Avenue, during normal business hours.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office, 8130 Allison Avenue, during normal business hours.
ACCESSIBILITY: The City of La Mesa encourages the participation of disabled individuals in the services, activities and programs provided by the City. Individuals with disabilities, who require reasonable accommodation in order to participate in the City Council meetings, should contact the Administrative Services Department 48 hours prior to the meeting at 619.667.1175, fax 619.667.1163, or [email protected].
Hearing assisted devices are available for the hearing impaired. A City staff member is available to provide these devices upon entry to City Council meetings, commission meetings or public hearings held in the City Council Chambers. A photo i.d. or signature will be required to secure a device for the meeting.
Pages
1. CALL TO ORDER
1.1 INVOCATION - COUNCILMEMBER LOTHIAN
1.2 PLEDGE OF ALLEGIANCE
2. CITY MANAGER COMMENTS
3. COMMUNITY BULLETIN REPORTS
4. ADDITIONS AND/OR DELETIONS TO THE AGENDA
5. PRESENTATION
5.1 PROCLAIMING JUNE 19TH AS JUNETEENTH NATIONAL
INDEPENDENCE DAY
6. PUBLIC COMMENTS – (TOTAL TIME – 15 MINUTES)
NOTE: In accordance with state law, an item not scheduled on the agenda may be brought forward by the general public for comment; however, the City Council will not be able to discuss or take any action on the item at this meeting.
If appropriate, the item will be referred to Staff or placed on a future agenda.
7. CONFLICT DISCLOSURES
8. BOARD AND COMMISSION INTERVIEWS
8.1 INTERVIEW OF APPLICANT FOR AN UNSCHEDULED VACANCY ON
THE COMMUNITY POLICE OVERSIGHT BOARD
8 Staff Reference: Ms. Wiegelman
9. PUBLIC COMMENTS ON CONSENT CALENDAR
This is the time in which members of the Council or audience may pull items from the CONSENT CALENDAR for discussion. Public Comments are also invited on Consent Calendar items.
10. CONSENT CALENDAR
(Items 10.1 through 10.13)
The Consent Calendar includes items considered to be routine. Unless discussion is requested by members of the Council or audience, all Consent Calendar items may be approved by one motion.
Recommended Motion:
Approve Consent Calendar Items 10.1 through 10.13.
10.1 APPROVAL OF MOTION TO WAIVE THE READING OF THE TEXT
OF ALL ORDINANCES AND RESOLUTIONS AT THIS MEETING
Recommended Motion:
Approve.
10.2 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE FISCAL YEAR 2024 STATE HOMELAND SECURITY GRANT PROGRAM
GRANT OF $30,264 FOR TERRORISM PREPAREDNESS
11 Staff Reference: Chief Koch
Recommended Motion:
Adopt Resolution.
10.3 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE FISCAL YEAR 2024 STATE HOMELAND SECURITY GRANT PROGRAM -
URBAN AREA SECURITY INITIATIVE GRANT OF $36,347
33 Staff Reference: Chief Koch
Recommended Motion:
Adopt Resolution.
10.4 RESOLUTION AUTHORIZING ACCEPTANCE OF ULTRASONIC
PERSONAL PROTECTIVE EQUIPMENT CLEANER GRANT AWARD
FROM THE SAN DIEGO REGIONAL FIRE FOUNDATION IN THE
AMOUNT OF $21,477.58
40 Staff Reference: Chief Koch
Recommended Motion:
Adopt Resolution.
10.5 RESOLUTION APPROVING THE SECOND AMENDMENT TO THE
LEASE AGREEMENT WITH AMERICAN MEDICAL RESPONSE FOR
THE USE OF FIRE STATION 11 TO EXTEND THE AGREEMENT AND
UPDATE THE RENEWAL DATES AND AMOUNT OF THE ANNUAL
INCREASE
48 Staff Reference: Chief Koch
Recommended Motion:
Adopt Resolution.
10.6 RESOLUTION TO AWARD A CONTRACT TO DUDEK FOR
CLEARING AND REMOVING OF VEGETATION IN THE EASTRIDGE
OPEN SPACE EASEMENT
55 Staff Reference: Chief Koch
Recommended Motion:
Adopt Resolution.
10.7 RESOLUTION ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017
79 Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.8 RESOLUTION AWARDING A TASK ORDER TO HARRIS AND
ASSOCIATES FOR WASTEWATER UTILITY BILLING, ANNUAL
ADMINISTRATION AND RELATED SERVICES
86 Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.9 RESOLUTION AWARDING A TASK ORDER TO SNIPES-DYE
ASSOCIATES FOR ROADWAY AND SITE DESIGN SERVICES FOR
THE EL PASO STREET/HIGHWOOD AVENUE NEIGHBORHOOD
TRAFFIC MANAGEMENT PROGRAM PROJECT
97 Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.10 RESOLUTION AWARDING A CONTRACT FOR STREET SWEEPING
SERVICES WITH SWEEPING CORPORATION OF AMERICA
126
Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.11 RESOLUTION APPROVING THE FIRST AMENDMENT TO THE
AGREEMENT WITH SOUTHWEST SIGNAL SERVICE, INC. FOR
TRAFFIC SIGNAL MAINTENANCE, EMERGENCY REPAIRS AND
RELATED CONSTRUCTION SERVICES
133
Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.12 RESOLUTION APPROVING THE SECOND AMENDMENT TO THE
AGREEMENT WITH SOUTHWEST SIGNAL SERVICE, INC. FOR
STREET LIGHT MAINTENANCE AND EMERGENCY REPAIRS
140
Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
10.13 RESOLUTION AUTHORIZING A TASK ORDER TO D-MAX
ENGINEERING, INC. FOR DRY WEATHER MS4 OUTFALL
MONITORING AND PERSISTENT FLOW PROGRAM
147
Staff Reference: Mr. Throne
Recommended Motion:
Adopt Resolution.
11. STAFF REPORT - CITY COUNCIL - PUBLIC FINANCING AUTHORITY -
SUCCESSOR AGENCY
11.1 CONSIDERATION OF THE PRELIMINARY BIENNIAL BUDGET FOR FISCAL YEARS 2025-2027
155
Staff Reference: Mr. Herrera
Recommended Motion:
Adopt Resolutions and direct staff to return with any amendments in August with the 2025-2027 Final Budget.
a. RESOLUTION APPROVING THE PRELIMINARY BIENNIAL
BUDGET FOR THE FISCAL YEAR THAT BEGINS JULY 1,
2025, AND ENDS JUNE 30, 2027
Recommended Motion:
Adopt Resolution and direct staff to return with any
amendments in August with the 2025-2027 Final Budget.
b. RESOLUTION APPROVING THE FISCAL YEAR 2025-2026
COMPENSATION PLAN, LISTING CLASSIFICATION
RANGES/BANDS AND PAY STEPS
Recommended Motion:
Adopt Resolution.
11.2 CONSIDERATION OF RESOLUTION ADOPTING (1) THE
APPROPRIATIONS LIMIT FOR FISCAL YEAR ENDING JUNE 30,
2026, AND (2) THE ANNUAL ADJUSTMENT FACTORS USED TO
CALCULATE THE APPROPRIATIONS LIMIT
464
Staff Reference: Mr. Herrera
Recommended Motion:
Adopt Resolution pursuant to Propositions 4 and 111, establishing the Gann Spending Limit for Fiscal Year 2025-2026, using the growth factor for new Non-Residential Construction in the City of La Mesa, and the inflation rate in the City of La Mesa, as the annual adjustment factors used to compute the Appropriations Limit.
12. HEARING
12.1 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2025-2029
CONSOLIDATED PLAN
473
CONSIDERATION AND APPROVAL OF THE DRAFT
CONSOLIDATED PLAN FOR COMMUNITY DEVELOPMENT FOR
THE PLANNING PERIOD JULY 2025 TO JUNE 2029 AND THE
FISCAL YEAR 2025-2026 ANNUAL ACTION PLAN FOR CDBG
FUNDING AND CITIZEN PARTICIPATION PLAN (CPP) FOR THE U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
FUNDING PROGRAMS
Staff Reference: Ms. Santos
Recommended Motion:
(1) Review and provide input on the draft 2025-2029 Consolidated Plan, 2025-2026 Annual Action Plan, Citizen Participation Plan; and (2) Direct staff to return on July 8, 2025, for final review and approval.
13. COUNCIL COMMITTEE REPORTS (3 MINUTE LIMIT)
14. AB 1234 REPORTS (GC 53232.3 (d))
15. CITY ATTORNEY REMARKS
16. ADJOURNMENT
DATE: June 10, 2025
TO: Mayor and Members of the City Council
FROM: Megan Wiegelman, CMC, City Clerk
VIA: Greg Humora, City Manager
SUBJECT: INTERVIEW OF APPLICANT FOR AN UNSCHEDULED VACANCY ON
THE COMMUNITY POLICE OVERSIGHT BOARD
Attached is an application from a community member seeking appointment to fill the unscheduled vacancy for Police Beat 4 on the Community Police Oversight Board.
The applicant has been invited to attend the upcoming meeting and give a brief, threeminute presentation outlining their qualifications and interest in serving on the Board.
Following the presentation, the Mayor and Councilmembers will have the opportunity to ask the applicant any questions they may have.
The appointment is scheduled to be made at the City Council meeting on June 27.
Attachment
Community Police Oversight Board: 1 position – two-year term One appointee will fill the unscheduled vacancy for Police Beat 4, with term set to expire on December 31, 2025.
Eleven of the members shall be residents of the City of La Mesa and be comprised as follows: One representative from each of the four police beat areas of the City; One representative of a La Mesa faith-based community; One representative of the La Mesa business community; One adult employee or designee of Helix Charter High School; One adult employee or designee of the La Mesa-Spring Valley School District; One young adult between the ages of 18 to 30; One advocate for people experiencing homelessness, substance abuse, mental health or other social issues; and One senior aged 62 or older
First Appointed Terms
Todd McCully
THE APPLICATION IS AVAILABLE FOR REVIEW IN THE CITY CLERK’S OFFICE
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AUTHORIZING ACCEPTANCE AND
APPROPRIATION OF FISCAL YEAR 2024 STATE
HOMELAND SECURITY GRANT PROGRAM (SHSGP)
FUNDS
ISSUING DEPARTMENT: Fire
SUMMARY:
Issue:
Should the City Council accept the FY 2024 SHSGP grant of $30,264? Recommendation:
That the City Council:
1. Adopt a resolution to accept the FY 2024 State Homeland Security Grant and appropriate the amount of the award.
2. Authorize the City Manager or designee to execute any grant documents and agreements necessary for the receipt and use of these funds; and
3. Authorize the City Manager or designee to accept FY 2024 State Homeland Security Grant Program funded equipment purchased on behalf of the City of La Mesa.
Fiscal Impact:
Grant funds in the amount of $30,264 to purchase emergency preparedness equipment ($18,176 for Fire and $12,088 for Police) have been awarded to the City. Funds will be appropriated to the FY 2025-2026 and FY 2026-2027 budgets to a grant fund. There are no matching funds required for this grant.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 2
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe. Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.
BACKGROUND:
The FY 2024 SHSGP plays an important role in the implementation of Presidential Policy Directive – 8 (PPD-8) by supporting the development and sustainment of core capabilities to fulfill the National Preparedness Goal (NPG). SHSGP supports the implementation of state Homeland Security Strategies to address the identified planning, organization, equipment, training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. The City of La Mesa has been allocated $30,264.
The Fire Department has been the lead for the City while working closely with the Police Department. We have employed a unified strategy for determining the public safety equipment needs for the City. The Police Department is required to receive a minimum of 35 percent of the SHSGP allocation to replace the Law Enforcement Terrorism Prevention Program (LETPP) grant.
A workbook for La Mesa containing equipment, training, and planning needs was submitted to the State for approval and approval was received from the San Diego County Office of Emergency Services on April 29, 2025.
The FY 2024 State Homeland Security grant funding will be utilized by both the Police and Fire Departments. The Fire Department will receive $18,176 to purchase portable radios and multigas detectors. The Police Department will receive $12,088 in funding to purchase mobile radios.
Actual items may change if modification is requested by the departments and approved by the granting agency.
CONCLUSION:
Staff recommends that the City Council adopt a resolution to accept the FY 2024 State Homeland Security Grant and appropriate the amount of the award.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Bent Koch
City Manager Fire Chief
Attachments: A. Resolution
B. Notification of Award and Attachments
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING THE ACCEPTANCE OF THE FISCAL YEAR 2024 STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP) GRANT OF $30,264 FOR
TERRORISM PREPAREDNESS
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, that the City Council authorizes the acceptance of the Fiscal Year 2024 SHSGP grant offered by the Department of Homeland Security in the amount of $30,264. However, if the actual revenue received from the source specified should be more or less than the amount set forth herein, that the appropriations shall be adjusted to equal the amount actually received.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
April 29, 2025
City of La Mesa
8054 Allison Ave
La Mesa, CA 91942
SUBJECT: NOTIFICATION OF FEDERAL FUNDING AWARD
FY 2024 Homeland Security Grant Program (HSGP)
Subaward #2024-0088, Cal OES ID #073-00000
The purpose of this letter is to notify you that the County of San Diego Office of Emergency Services has approved your FY2024 SHSP award in the amount of $30,264 as listed below:
Subrecipient Name: City of La Mesa
Subrecipient UEI: YZG4GLD1LTA1
Federal Award ID (FAIN) EMW-2024-SS-05088
Subaward Period of Performance: 09/01/24 to 05/31/26
Subrecipient Award Amount: $30,264
Federal Award Project Description: Implementation of homeland security management grant to support state, local, tribal and territorial efforts to prevent terrorism and other catastrophic events.
Federal Awarding Agency: US Department of Homeland Security CFDA Number: 97.067/Homeland Security Grant Program
Research & Development Award (Y/N): No
Indirect Cost Rate: N/A
Match Requirement: N/A
This grant award is subject to all provisions of Uniform Guidance (2 CFR Part 200), which can be accessed at www.ecfr.gov. Non-federal entities that expend $1,000,000 or more annually in Federal Awards must have a Single Audit performed each year. Please forward a copy of your most current Single Audit report to the contact below.
Subrecipients are to comply with all applicable federal, state, and local Environmental Planning and Historic Preservation (EHP) requirements. Additionally, Aviation/Watercraft requests, Establish/Enhance Emergency Operations Center projects, projects requiring EHP review, and Noncompetitive Procurement requests require additional approvals. Subrecipients must obtain written approval for these activities prior to incurring any costs, in order to be reimbursed for any related costs under this Grant Subaward.
Subrecipients are also required to obtain a Performance Bond prior to the purchase of any equipment item over $250,000, including any Aviation or Watercraft financed with Homeland Security dollars. Performance Bonds must be submitted to the contact below no later than the time of reimbursement.
Please complete and return the attached OES Grant Management Assessment Questionnaire, 2024 Grant Assurances and Signature Authorization Form, current Procurement Policies and Salvage Guidelines.
County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
Your performance period ends May 31, 2026. Please submit your reimbursement requests no later than June 30, 2026.
For further assistance, please contact Stephanie Han at (619) 708-1824, [email protected] or Ron Cacho at (619) 806-9077, [email protected]. Sincerely, Martin Kurian, Finance Officer
County of San Diego, Office of Emergency Services
Attachments: OES Grant Management Assessment Questionnaire 2024 Grant Assurances
SHSP 2024 Approved FMFW
PRINT RESET
to
City County Department
Subrecipient:
Grant Title:
Performance Period:
Type of Entity:
County of San Diego Office of Emergency Services
5580 Overland Ave., Suite 100
San Diego, CA 92123 -1251
Phone: (858) 565-3490 Fax: (858) 565-3499
U
UE
UEI #:
Subaward Amount:
Fire District/Other
Per Title 2 CFR § 200.331, the County of San Diego Office of Emergency Services is required to evaluate the risk of noncompliance with Federal statutes, regulations and grant terms and conditions posed by each subrecipient. This assessment is made in order to determine and provide an appropriate level of technical assistance, training, and grant oversight to subrecipients for the award referenced above. The following are questions related to your organization’s experience in the management of federal grant awards. This questionnaire must be completed and returned to [email protected]. Failure to comply may result in a permanent hold on your reimbursement requests.
For purposes of completing this questionnaire, Grant Manager is the individual who has primary responsibility for day-to-day administration of the grant, Bookkeeper/Accounting Staff means the individual who has responsibility for reviewing and determining expenditures to be charged to the grant award, and Organization refersto the subrecipient applying for the award, and/or the governmental implementing agency, as applicable.
Assessment Factors Response
1. How many years of experience does your current Grant Manager have managing grants?
2. How many years of experience does your current Bookkeeper/Accounting Staff have managing grants?
3. What is the approximate total dollar amount of all grants your organization receives?
4. Are individual Staff members assigned to work on multiple grants?
5. Do you use timesheets to track the time Staff spend working on specific activities/projects?
6. How often does your organization have a financial audit?
7. Has your organization received any audit findings in the last three years?
8. Does your organization expend $1,000,000 or more during the fiscal year in Federal awards?
9. Do you have written procurement policies?
10. Do you get multiple quotes or bids when buying items or services?
11. How many years do you maintain receipts, deposits, cancelled checks, invoices, etc.?
12. Have you received and reviewed the grant assurances? Certification: Thisis to certify that, to the best of our knowledge and belief, the data furnished above is accurate, complete and current.
Signature (Authorized Agent): Date:
Print Name and Title: Phone Number:
Unified San Diego County Emergency Services Organization
CARLSBAD CHULA VISTA CORONADO COUNTY OF SAN DIEGO DELMAR EL CAJON ENCINITAS ESCONDIDO IMPERIAL BEACH LAMESA
LEMON GROVE NATIONAL CITY OCEANSIDE POWAY SAN DIEGO SAN MARCOS SANTEE SOLANA BEACH VISTA Select Select Select Select Select Select Select Select Select Select Select Print Reset
JURISDICTION
LE - 30% of FY23
Allocation Non-LE Allocation TOTAL
Sworn LE
Personnel
Figures
(2023)
LE - 35% of FY24
Allocation
Non-LE
Population
(2023)
Non-LE Allocation TOTAL % Change from
FY2023 to FY2024
2-1-1 SAN DIEGO CONTRACT 100,000 100,000 100,000 100,000 0.00% AlertSanDiego 350,000 350,000 350,000 350,000 0.00%
COUNTY DEPTS
UDC SHARE 102,357 102,357 - - 161,857 161,857 58.13%
M&A (5%) 160,535 160,535 - - 141,524 141,524 -11.84%
HHSA-EMS 80,000 80,000 - 80,000 80,000 0.00%
OES 727,301 727,301 - - 503,217 503,217 -30.81%
SHERIFF 438,676 - 438,676 2,460 424,795 - - 424,795 -3.16% TOTAL COUNTY DEPTS 438,676 1,070,193 1,508,869 2,460 424,795 - 886,598 1,311,393 -13.09% CITIES LE - 30% of FY23
Allocation Non-LE Allocation TOTAL
Sworn LE
Personnel
Figures
(2023)
LE - 35% of FY24
Allocation
Non-LE
Population
(2023)
Non-LE Allocation TOTAL % Change from
FY2023 to FY2024
CARLSBAD 20,988 44,776 65,764 132 22,794 114,549 29,980 52,774 -19.75% CHULA VISTA 44,520 100,248 144,768 281 48,523 274,784 64,922 113,445 -21.64% CORONADO 7,314 12,666 19,980 46 7,943 22,150 9,830 17,773 -11.05% DEL MAR - 6,352 6,352 - - 3,903 5,851 5,851 -7.89%
EL CAJON 19,557 41,353 60,910 124 21,412 104,619 27,815 49,227 -19.18% ENCINITAS - 26,169 26,169 - - 61,085 18,321 18,321 -29.99% ESCONDIDO 25,281 56,853 82,134 159 27,456 149,799 37,668 65,124 -20.71% ESCONDIDO RINCON DEL DIABLO - 4,626 4,626 - - 13,175 2,873 2,873 -37.89% IMPERIAL BEACH - 14,031 14,031 - - 25,864 10,640 10,640 -24.17% LA MESA 11,130 25,810 36,940 70 12,088 60,418 18,176 30,264 -18.07% LEMON GROVE - 14,375 14,375 - - 27,420 10,980 10,980 -23.62% NATIONAL CITY 13,992 26,154 40,146 88 15,196 60,974 18,297 33,493 -16.57% NATIONAL CITY - LINCOLN ACRES - 534 534 - - 1,530 335 335 -37.27% OCEANSIDE 35,775 64,550 100,325 219 37,817 171,063 42,305 80,122 -20.14% POWAY - 21,779 21,779 - - 48,483 15,573 15,573 -28.50%
SAN DIEGO 323,721 - 323,721 2,036 351,578 - - 351,578 8.61% SAN MARCOS - 37,205 37,205 - - 94,530 25,615 25,615 -31.15% SAN MARCOS FPD - 4,946 4,946 - - 14,889 3,247 3,247 -34.35% SANTEE - 25,309 25,309 - - 59,227 17,916 17,916 -29.21% SOLANA BEACH - 9,409 9,409 - - 12,784 7,788 7,788 -17.23% VISTA - 39,513 39,513 - - 99,835 26,772 26,772 -32.25%
VISTA FPD - 7,033 7,033 - - 20,570 4,486 4,486 -36.21%
TOTAL CITIES 502,278 583,691 1,085,969 3,155 544,807 1,441,651 399,390 944,197 -13.05%
FIRE DISTRICTS/OTHER
ALPINE FPD 10,351 10,351 - - 15,550 8,391 8,391 -18.94% DEER SPRINGS FPD 9,204 9,204 - - 12,216 7,664 7,664 -16.73% LAKESIDE FPD 26,766 26,766 - - 63,251 18,794 18,794 -29.78% NORTH COUNTY FPD 22,375 22,375 - - 50,489 16,010 16,010 -28.45% PORT OF SAN DIEGO 22,260 - 22,260 122 21,067 - - 21,067 -5.36% RANCHO SANTA FE FPD 17,080 17,080 - - 35,103 12,655 12,655 -25.91% SAN MIGUEL FPD 47,360 47,360 - - 123,095 31,844 31,844 -32.76% VALLEY CENTER FPD 10,473 10,473 - - 15,904 8,468 8,468 -19.14% TOTAL FIRE DISTRICTS/OTHER 22,260 143,609 165,869 122 21,067 315,608 103,826 124,893 -24.70% TOTAL ALLOCATIONS 963,213 2,247,493 3,210,706 5,737 990,669 1,757,259 1,839,814 2,830,483 -11.84% Notes:
*Personnel Cap: Each jurisdiction's allocation has a personnel cap of 50%. *San Diego Sheriff includes: Unincorporated San Diego County and the contracted cities of Del Mar, Encinitas, Imperial Beach, Lemon Grove, Poway, San Marcos, Santee, Solana Beach and Vista.
FY 2024 STATE HOMELAND SECURITY PROGRAM (SHSP) GRANT ALLOCATION PROPOSAL FY2023 Approved Formula with Award FY2024 - FINAL
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.
In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
FY 2024 Standard Assurances For Cal OES Federal
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(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
FY 2024 Standard Assurances For Cal OES Federal
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(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
FY 2024 Standard Assurances For Cal OES Federal
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(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.
5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101et seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), whichprohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units — i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators) — be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201);
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(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in
6 C.F.R. Part 19;
(l) The California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.
Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding, pertaining to the following are available on the Cal OES website:
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy
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6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
FY 2024 Standard Assurances For Cal OES Federal
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(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease-anddesist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and C.F.R., Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.
FY 2024 Standard Assurances For Cal OES Federal
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12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.
Part 25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other nonprofit organizations.
16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.
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17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.
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19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code §7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when performing project activities outside the United States and obtain all appropriate licenses, permits, or approvals.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of the PII they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.
FY 2024 Standard Assurances For Cal OES Federal
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24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.
25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).
However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers:
(a list of certified air carriers can be found at: Certificated Air Carriers List | US Department of Transportation, https://www.transportation.gov/policy/aviationpolicy/certificated-air-carriers-list) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.
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29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.
31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity andPerformance If the total value of the Applicant’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the
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government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.
37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the “Build America, Buy America” Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:
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(a) All iron and steel used in the project are produced in the United States – this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States – this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States – this means that all manufacturing processes for the construction material occurred in the United States.
The “Buy America” preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.
Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.
40. E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing.
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IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the DHS Standard Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.
Applicant: City of La Mesa
Signature of Authorized Agent:
Printed Name of Authorized Agent: Greg Humora
Title: Date:
City Manager
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AUTHORIZING ACCEPTANCE AND
APPROPRIATION OF FISCAL YEAR 2024 STATE
HOMELAND SECURITY GRANT PROGRAM (SHSGP) -
URBAN AREA SECURITY INITIATIVE (UASI) GRANT
ISSUING DEPARTMENT: Fire
SUMMARY:
Issues:
Should the City Council accept the FY 2024 SHSGP—UASI grant of $36,347? Recommendation:
That the City Council:
1. Adopt a resolution to accept the FY 2024 State Homeland Security UASI Grant and appropriate the amount of the award.
2. Authorize the City Manager or designee to execute any grant documents and agreements necessary for the receipt and use of these funds.
Fiscal Impact:
Funds will be appropriated to the FY 2025-2026 and/or FY 2026-2027 budgets to grant fund 213. There are no matching funds required for this grant.
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe. Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 2
BACKGROUND:
The FY 2024 SHSGP plays an important role in the implementation of Presidential Policy Directive – 8 (PPD-8) by supporting the development and sustainment of core capabilities to fulfill the National Preparedness Goal (NPG). The UASI Training Participation portion of this program supports the implementation of State Homeland Security Strategies to address training and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. The City of La Mesa has been allocated $36,347 in total, as outlined below:
Fire
Goal 3 Training, Exercises and Conferences (Project 027) - $29,287 These funds are for tuition and staffing reimbursement costs for selected UASI-sponsored training and exercises for fire personnel.
Police
Goal 3 Training, Exercises and Conferences (Project 027) - $4,800 These funds are for tuition and staffing reimbursement costs for selected UASI-sponsored training and exercises for fire personnel.
Goal 5 Training, Exercises and Conferences (Project 022) - $2,260 These funds are for tuition and staffing reimbursement costs for selected UASIsponsored training, exercises, and conferences for police personnel.
These funds will be used by the Police and Fire Departments for the projects listed above or as indicated by modifications to the grant.
CONCLUSION:
Staff recommends that the City Council accept the FY 2024 SHSGP—UASI grant of $36,347
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Bent Koch
City Manager Fire Chief
Attachments: A. Resolution
B. Notification of Award
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING THE ACCEPTANCE OF THE FISCAL YEAR 2024 STATE HOMELAND SECURITY GRANT PROGRAM (SHSGP) – URBAN AREA
SECURITY INITIATIVE (UASI) GRANT OF $36,347
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, that the City Council authorizes the acceptance of the Fiscal Year 2024 SHSGP–UASI grant offered by the Department of Homeland Security in the amount of $36,347; provided however, that if the actual revenue received from the source specified should be more or less than the amount set forth herein, that the appropriations shall be adjusted to equal the amount actually received.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AUTHORIZING ACCEPTANCE OF
ULTRASONIC CLEANING SYSTEM GRANT AWARD
FROM THE SAN DIEGO REGIONAL FIRE
FOUNDATION
ISSUING DEPARTMENT: Fire
SUMMARY:
Issues:
Should the City Council accept the award for an ultrasonic cleaning system? Recommendation:
That the City Council:
1. Adopt a resolution to accept the equipment award.
2. Award the purchase to Omegasonics.
3. Authorize the City Manager or designee to execute any grant documents and agreements necessary for the receipt and use of these funds.
Fiscal Impact:
Funds in the amount $21,477.58, from The San Diego Fire Foundation, will be used to purchase the equipment. There are no matching funds required.
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 3
Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.
BACKGROUND:
The San Diego Regional Fire Foundation (Fire Foundation) supports multiple fire agencies throughout the County to access needs and secure grant funding for equipment, training, communications, preparedness and prevention programs, environmental protection, and firefighter support services. The mission of the San Diego Regional Fire Foundation is to make San Diego the safest county in the nation In January of this year, the Fire Foundation approached Heartland Fire & Rescue regarding a potential donor interested in the needs of our agencies. The department identified the need for an ultrasonic cleaning system. Firefighter Personal Protective Equipment (PPE) is critical in protecting firefighters from the extreme conditions they face while on duty. The gear serves as a barrier against intense heat, toxic fumes, and hazardous chemicals. However, over time, firefighter PPE can become contaminated with soot, carcinogens, and biohazards. Properly cleaning and decontaminating this gear is crucial for both safety and longevity. Ultra-sonic cleaners provide a more thorough and deep cleaning than traditional methods, while preserving the integrity of the gear so that it can remain in service longer. The cleaners are also faster and use less resources (water/energy/chemicals) than other methods. In addition, they provide a way to decontaminate PPE that is otherwise difficult to clean or sanitize, such as boots, helmets, and other safety gear.
In April, the Fire Foundation notified the Department that an anonymous donor had agreed to purchase the ultrasonic cleaning system for Fire Station 11. While there is usually a cost share for these grants, the Fire Foundation graciously picked up an additional 10% of the purchase price and provided the department with an award letter and check for the entire cost of the equipment.
DISCUSSION:
Acceptance of this grant will provide the La Mesa Fire Department with an ultrasonic cleaner housed at Station 11 that will be utilized by all staff. A quote was required to apply for the grant funding and therefore the award equals the quoted amount.
The City’s Purchasing Officer may waive competitive bidding if the commodity according to a market review by the purchasing officer can be obtained from only one vendor, per La Mesa Municipal Code Section 2.40.070(a)(2). Purchasing of the quoted ultrasonic
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 3
cleaning system is only available directly from the manufacturer, Omegasonics, located in Simi Valley, CA.
CONCLUSION:
Staff recommends that the City Council Adopt a resolution to accept the equipment award, award the purchase to Omegasonics, and authorize the City Manager or designee to execute any grant documents and agreements necessary for the receipt and use of these funds.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Bent Koch
City Manager Fire Chief
____________________
Scott Munzenmaier
Purchasing Officer
Attachments: A. Resolution
B. Award Letter
C. Vendor Quote
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING ACCEPTANCE OF ULTRASONIC PERSONAL PROTECTIVE
EQUIPMENT CLEANER GRANT AWARD FROM THE SAN DIEGO REGIONAL FIRE FOUNDATION IN THE AMOUNT OF $21,477.58
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, that the City Council authorizes the acceptance of the Ultrasonic PPE Cleaner grant offered by The San Diego Regional Fire Foundation in the amount of $21,477.58.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION APPROVING THE SECOND
AMENDMENT TO THE LEASE AGREEMENT WITH
AMERICAN MEDICAL RESPONSE (AMR) FOR USE OF
FIRE STATION 11
ISSUING DEPARTMENT: FIRE
SUMMARY:
Issues:
Should the City amend the lease agreement with AMR for use of Fire Station 11? Recommendation:
Staff recommends that the City Council adopt resolution to amend the lease agreement with AMR for 5 years.
Fiscal Impact:
The terms of the lease call for lease payments of $5,679.25 per month from the start of the agreement with a 5% annual cost escalator every May 1st beginning in 2026. This amounts to $68,434.96 of revenue for FY25-26. The Fire Chief, with the agreement of the City Manager, intends to place the revenue into a building maintenance account to offset the building maintenance costs.
City’s Strategic Goals:
Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.
Report to Mayor and Councilmembers
Date: June 10, 2024
Page: 2 of 2
BACKGROUND:
AMR currently leases space at Fire Station 11 for a 24-hour Advanced Life Support (ALS) Ambulance and crew. The original lease agreement was approved on July 27, 2006. The lease is currently on a month-to-month basis.
The lease rate is based on current lease amounts that AMR pays the City of La Mesa plus a 5% escalator annually for the term of the agreement. The proposed lease extension is for 5 years.
DISCUSSION:
AMR has an Exclusive Operating Area (EOA) agreement with Grossmont Health Care District to provide ALS Ambulance service to the cities of La Mesa, Lemon Grove and San Miguel Consolidated Fire Protection District. Not providing leased space to AMR at Fire Station 11 would result in AMR leasing space in another jurisdiction.
CONCLUSION:
The approval of a lease agreement with AMR for the use of Fire Station 11 provides the citizens of La Mesa with improved service and a stable revenue stream to offset maintenance costs for the Fire Station. Housing an ALS Ambulance improves response times and coordination between AMR and Fire Department personnel.
Staff recommends that the City Council approve the lease amendment to continue the lease.
Reviewed by: Respectfully submitted by:
___________________ ____________________________
Greg Humora Bent Koch
City Manager Fire Chief
Attachments:
A. Second Amendment to Lease Agreement
B. Resolution
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING THE SECOND AMENDMENT TO THE LEASE AGREEMENT WITH AMERICAN MEDICAL RESPONSE FOR THE USE OF FIRE STATION 11 TO
EXTEND THE AGREEMENT AND UPDATE THE RENEWAL DATES AND
AMOUNT OF THE ANNUAL INCREASE
WHEREAS, American Medical Response (AMR) currently leases space at Fire Station 11 for a 24-hour Advanced Life Support (ALS) Ambulance and crew; WHEREAS, the original agreement was approved in July of 2006 for $2,250 per month, with a 5% annual cost escalator each October 1st. And the First Amendment to agreement was approved in November 2021, with a 3% annual cost escalator; WHEREAS, the agreement and renewals expired in April 2025 and rent has continued on a month-to-month basis;
WHEREAS, AMR and the City of La Mesa wish to extend the lease for $5,679.25 per month beginning May 1, 2025, with a 5% annual cost escalator each May 1 beginning in 2026; WHEREAS, the terms of the amended agreement end in April 2030, with the possibility of one, five-year extension; and
WHEREAS, the Fire Department requests approval of the amended lease agreement with AMR for the use of Fire Station 11.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to execute the Second Amendment to the Lease Agreement with American Medical Response for the use of Fire Station
11. PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
1 Second Amendment to Lease Agreement
This Second Amendment is made and entered into by and between the City of La Mesa, California (“Lessor”) and American Medical Response Ambulance Service, Inc. (“Lessee”). as of the latest date appearing under the Parties’ respective signatures below but effective as of ____________ (the “Effective Date”). Lessor and Lessee are hereinafter sometimes referred to individually as a “Party” and collectively, the “Parties”.
Preliminary Statement
A. Lessor and Lessee are parties to that certain Agreement dated September 1, 2006, as amended by that certain First Amendment dated November 23, 2021 (collectively, the “Original Agreement”) relating to the 800 square foot premises located at 8034 Allison Ave. La Mesa, CA 91942 (the “Premises”).
B. The Original Agreement will expire by its own terms on April 30, 2025.
C. The Parties desire to amend the Original Agreement to, among other things, extend the Term of the Original Agreement, pursuant to the terms and conditions set forth herein.
Agreement
In consideration of the mutual covenants and promises contained herein, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereby agree as follows:
1. Preliminary Statement. The above Preliminary Statement is incorporated herein by reference.
2. Defined Terms. Unless otherwise defined to the contrary in this Amendment, all capitalized terms will have the meaning ascribed to them in the Original Agreement.
3. Commencement Date. Unless otherwise specifically provided herein, all provisions of this Amendment will be effective as of the Effective Date.
4. Amendments. The Original Agreement is hereby amended as follows:
4.1. Extension Term. The Term of the Lease is hereby extended for a period of 5 years, beginning May 1, 2025 and expiring April 30, 2030 (the “Extension Term”).
4.2. Rent. The rent for the Extension Term is hereby amended as follows:
Period Rent psf per year Rent per month
05/01/25 – 04/30/26 $7.10 psf $5,679.25 per month
05/01/26 – 04/30/27 $7.45 psf $5,963.21 per month
05/01/27 – 04/30/28 $7.83 psf $6,261.37 per month
05/01/28 – 04/30/29 $8.22 psf $6,574.44 per month
05/01/29 – 04/30/30 $8.63 psf $6,903.16 per month
4.3 Renewal Option. Lessee shall have one (1) option to renew the Lease for a period of five (5) years (the “Renewal Option”). If Lessee elects to exercise its Renewal Option, Lessee must provide Lessor with at least six (6) months’ prior written notice of Lessee’s exercise of its Renewal Option. The Renewal Option will be under the same terms and conditions as the Lease except that the rent will increase by 5% annually during the renewal option period.
2 4.4 Notice Address. Section ____ of the Lease is hereby amended to change the Lessor’s address and Lessee’s address for all notice purposes as follows:
Lessor: City of La Mesa
8130 Allison Avenue
Post Office Box 937
La Mesa, CA, 91944-0937
Attn: City Manager
Lessee: American Medical Response Ambulance Service, Inc. 8808 Balboa Avenue
San Diego, CA 92123
Attn: Regional Director
With a Copy to: American Medical Response Ambulance Service, Inc. 4400 TX State Hwy 121 Suite 700
Lewisville, TX 75056
Attn: Law Department
5. No Other Amendments. Except as expressly set forth in this Amendment, all of the terms, conditions, and provisions of the Lease are hereby ratified and confirmed as being in full force and effect. Except as expressly modified by this Amendment, the Original Agreement will remain unmodified and in full force and effect. To the extent any of the provisions of this Amendment are inconsistent with any of the provisions set forth in the Original Agreement, the provisions of this Amendment will govern and control. This Amendment shall inure to the benefit of and shall be binding upon the Parties hereto and their respective successors and permitted assigns.
6. Authorization. Each party represents and warrants that the person signing this Amendment on its behalf is authorized to do so.
7. Further Assurances. Each Party covenants and agrees to perform all acts and things, and to prepare, execute, and deliver such written agreements, documents, and instruments as may be reasonably necessary to carry out the terms and provisions of this Amendment.
8. Counterparts. This Amendment may be executed in any number of counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Delivery of a copy of this Amendment or any other document contemplated hereby bearing an original or electronic signature by electronic mail in “portable document format” (“pdf”) form, or by any other electronic means intended to preserve the original graphic and pictorial appearance of a document, will have the same effect as physical delivery of the paper document bearing an original or electronic signature and may be used in lieu of the original Agreement for all purposes. Each party agrees that the use of electronic signatures, whether digital or encrypted, in this Amendment are intended to authenticate this writing and to have the same force and effect as manual signatures.
9. Signature Date. If a party signs but fails to date a signature, the date on which the other party receives the signing party’s signature will be deemed to be the date that the signing party signed this Amendment, and the other party may insert such date into the Amendment. ****SIGNATURE PAGE FOLLOWS****
3 By signing below, each Party acknowledges that the undersigned has carefully read and fully understands this Amendment, and each Party agrees to be bound by the terms of this Amendment.
Lessor:
City Of La Mesa, California
By: _________________________________
Name: _____________________
Title: _____________________
Lessee:
American Medical Response Ambulance Service, Inc.
By: _________________________________
Name: _____________________
Title: _____________________
Attachments:
Exhibit A -
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION TO AWARD A CONTRACT TO DUDEK
FOR CLEARING AND REMOVING OF VEGETATION IN
THE EASTRIDGE OPEN SPACE EASEMENT
ISSUING DEPARTMENT: Fire
SUMMARY:
Issue:
Should the City Council adopt the attached draft resolution to award a contract to Dudek for clearing and removing vegetation in the Eastridge open space easement?
Recommendation:
That the City Council adopt the attached draft resolution to award a contract to Dudek for clearing and removing vegetation in the Eastridge open space easement.
Fiscal Impact:
The cost of hiring a vendor to mitigate this health and safety issue is reimbursable. All costs incurred will be entered as a receivable on the City’s balance sheet and coded to Project number H&S220 and account 101-13210- 000-H&N200.
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe.
Environmental Review:
Not Applicable.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 3
BACKGROUND:
The privately owned Eastridge open space easement property is currently posing a fire hazard risk to the neighboring properties and has become a public safety concern requiring immediate mitigation. The property owner has not been responsive in clearing the property, and as such, the City must take action to mitigate the risk and have the acreage cleared of debris and vegetation immediately. There are specialized professional services required to perform this work safely and timely. Specifically, a Biologist is required (due to nesting season) along with the expertise in traffic control/planning, and the ability to access through four separate points from the top of the Eastridge community and down to High Street below.
DISCUSSION:
The emergency contract to clear and remove the vegetation in the Eastridge open space easement is recommended with the vendor, Dudek. Staff has obtained a proposal from this vendor and is confident they are capable of completing the work in an emergency manner and with the professional expertise required.
Pursuant to La Mesa Municipal Code Section 2.40.070(a)(7), the City’s Purchasing Officer may waive competitive bidding if the City Council by resolution determines that, due to special circumstances, it is in the City’s best interest to hire services without compliance with bidding procedures. Contracting for the clearing and removing of vegetation at the Eastridge Open Space Easement will reduce fire hazard risk to the neighboring properties. Under these facts, the circumstances are that Dudek can provide clearing and removing of vegetation with the services of a Biologist as well as traffic control/planning; and, as such, staff recommends that it is in the best interests of the City to enter into a contract for clearing and removing of vegetation in the Eastridge Open Space Easement with Dudek without a formal bidding process.
CONCLUSION:
Staff recommends that the City Council adopt the attached draft resolution to award a contract to Dudek for clearing and removing vegetation at the Eastridge open space easement.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Bent Koch
City Manager Fire Chief
____________________________
Scott Munzenmaier
Purchasing Officer
Attachments:
A. Resolution
B. Vendor Proposal
C. Draft Agreement for Professional Services
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA TO AWARD
A CONTRACT TO DUDEK FOR CLEARING AND REMOVING OF VEGETATION
IN THE EASTRIDGE OPEN SPACE EASEMENT
WHEREAS, the privately owned Eastridge open space easement property is currently posing a fire hazard risk to the neighboring properties and has become a public safety concern requiring immediate mitigation;
WHEREAS, an emergency contract to clear and remove the vegetation in the Eastridge open space easement is recommended with the vendor, Dudek, who can perform specialized professional services required to perform this work safely and timely, including a required Biologist due to nesting season; and
WHEREAS, pursuant to La Mesa Municipal Code Section 2.40.070(a)(7), the City’s Purchasing Officer may waive competitive bidding if the City Council by resolution determines that, due to special circumstances, it is in the City’s best interest to hire services without compliance with bidding procedures.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the City Council intends to award a contract to Dudek for clearing and removing vegetation at the Eastridge open space easement for $237,500 and approve the draft agreement in substantial form subject to the final review and approval by the City Attorney.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
18042
March 26, 2025
Rebecca Winscott
Heartland Fire Department
8054 Allison Avenue
La Mesa, CA 91942
Subject: Proposal for Vegetation Clearing and Removal at the Goh Property in La Mesa, CA Dear Rebecca:
Dudek is providing this proposal for vegetation clearing and removal as described in the email exchanges between you, myself, and Jacqueline Ellis from the City of La Mesa. The cost estimate and scope of work are provided below.
1. Scope of Work
Dudek will remove and dispose of all dead and non-native vegetation based on the map and written description below. The black lines indicate the property limits and the blue arrows indicate the points of entry to the property.
EXHIBIT A
TO: REBECCA WINSCOTT
SUBJECT: PROPOSAL FOR VEGETATION CLEARING AND REMOVAL AT THE GOH PROPERTY, LA MESA MARCH 2025 2
The City of La Mesa and Heartland Fire will coordinate to remove the homeless encampments on the property prior to Dudek commencing the vegetation management scope of work.
Dudek will then remove all trash, debris, and dead and non-native vegetation including weeds, tree limbs, branches, and tree litter (30) feet from all structures in the Easement area. The scope of work will also include limbing up hanging tree branches eight (8) feet from the ground and removing flammable growth minimum of (10) feet from the private fire department access roadways (private roads or driveways) or twenty (20) feet from the public roadways. Dudek will then spot treat cut non-native vegetation with herbicide to attempt to prevent future regrowth.
Dudek will provide a 4-person crew working 8 hours per day for up to 40 days to perform the vegetation removal and disposal. More or fewer days may be needed to complete this scope of work based on direction from Heartland Fire and the City of La Mesa. All trash and debris will be hauled off-site to a legal disposal facility. Dudek has included an allowance for disposal fees of $20,000 in this proposal. Disposal fees will be billed to the client at cost plus 15 percent.
As traffic control will be required on High Street including a single lane closure during operations when vegetation is removed from this area, Dudek through its trusted subcontractor will prepare a traffic control plan for approval by the City of La Mesa. Once approved, our subcontractor will provide a 2-person crew working 8 hours per day to perform traffic control and flagging operations on High Street. This includes all equipment for Type 1 and 2 closures (trucks, arrowboards, devices, radio communications). Dudek assumes that formal traffic control services will be required for up to 10 days. More or fewer days may be needed to complete this scope of work.
Due to vegetation removal occurring during nesting season, Dudek will provide a qualified biologist to perform pre-clearance nesting bird surveys ahead of the crews performing the vegetation removal. Surveys will occur up to 72-hours in advance of the crews performing work and the biologist will also perform spot checks during work activities. A brief memo summarizing the observations during the surveys and work will be provided upon completion of all work. Dudek assumes up to 15 days of monitoring may be required during the 40 days of vegetation clearance.
2. Cost Estimate
TASK NO. DESCRIPTION PRICE
1 Daily Rate ($4,000/day) for a 4-person crew to perform Vegetation Clearing and Removal up to 40 days
$160,000.00
2 Allowance for disposal fees $20,000.00
3 Prepare and Obtain Approval for Traffic Control Plan $2,500.00 4 Daily Rate ($2,500) for 2-person crew to Perform Formal Traffic Control up to 10 days
$25,000.00
5 Daily rate ($2,000) for qualified biologist for up to 15 days $30,000.00 TOTAL $237,500.00
EXHIBIT A
TO: REBECCA WINSCOTT
SUBJECT: PROPOSAL FOR VEGETATION CLEARING AND REMOVAL AT THE GOH PROPERTY, LA MESA MARCH 2025 3
All fees will be billed on a daily rate basis, up to and not to exceed the total for this phase of the work of $237,500.00. Materials and equipment costs will be billed to the client at cost plus fifteen percent. This total for this phase of the work will not be exceeded without client approval.
Assumptions: Dudek assumes prevailing wages do not apply. Dudek assumes normal business hours 7am – 5pm M-F. Dudek assumes that its crews will only remove vegetation where the crew leader deems appropriate from a safety perspective (e.g. very steep slopes, adjacent to poison oak, fence lines where dogs can reach, etc).
Exclusions: This proposal does not include permits, permit fees, water costs, hazardous materials removal, coring, boring, or breaking. Dudek excludes cost of development of SWPPP plan and any QSD/QSP services. This proposal does not include any other maintenance items not listed above. Dudek is not responsible for replacement of the project lost or damaged due to vandalism, natural disasters (such as fire and flood), and other unforeseen events and circumstances. No other warranty or guarantees are included.
Please review the scope of work and associated costs, as we feel we have addressed the services you have requested at this time. We are pleased you have considered Dudek for these proposed services.
This cost estimate is good for 30 days.
If you have any questions regarding this scope of work, you can contact me via email at [email protected] or my cell phone at (760) 310-4512.
Sincerely,
Kyle Matthews, Practice Director
Dudek
License A & C-27 #1129326
EXHIBIT A
City of La Mesa
SERVICES AGREEMENT
Clearing and Removing of Vegetation at the Eastridge Open Space Easement
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 2 TABLE OF CONTENTS
1. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES ...............................
2. ENGAGEMENT OF CONTRACTOR............................................................................
3. SERVICES TO BE PERFORMED BY CONTRACTOR ..............................................
4. LOCATION OF SERVICES ...........................................................................................
5. KEY PROJECT PERSONNEL .......................................................................................
6. CITY REPRESENTATION ............................................................................................
7. RESPONSIBILITIES OF THE CITY .............................................................................
8. PERFORMANCE SCHEDULE ......................................................................................
9. ITEMS TO BE DELIVERED TO CITY .........................................................................
10. COMPENSATION TO CONTRACTOR ........................................................................
11. HOLD HARMLESS ........................................................................................................
12. INSURANCE ...................................................................................................................
13. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE ...................
14. NOTICES .........................................................................................................................
15. DISPUTE RESOLUTION ...............................................................................................
16. CONTRACTORS ............................................................................................................
17. INTEREST OF MEMBERS OF THE CITY ...................................................................
18. INTEREST OF CONTRACTOR AND EMPLOYEES; .................................................
19. INDEPENDENT CONTRACTOR ..................................................................................
20. PERS ELIGIBILITY INDEMNIFICATION .................................................................
21. CONTRACTOR NOT AGENT .......................................................................................
22. FACILITIES AND EQUIPMENT ..................................................................................
23. RECORDS .......................................................................................................................
24. DESIGN CHANGES OR REVISIONS...........................................................................
25. OWNERSHIP OF WORK ...............................................................................................
26. INTEGRATION; AMENDMENTS ................................................................................
27. ADDITIONAL SERVICES OUTSIDE SCOPE .............................................................
28. CHANGES .......................................................................................................................
29. NON-DISCLOSURE .......................................................................................................
30. JOB SITE SAFETY .........................................................................................................
31. BUSINESS LICENSE .....................................................................................................
32. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS .......................................
33. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS ......................
34. SIGNATURES .................................................................................................................
Attachments:
A - Dudek Proposal
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 3 1. STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
Between the City of La Mesa and
Dudek
for Clearing and Removing of Vegetation at the Eastridge Open Space Easement
This Agreement is entered into by City of La Mesa as of ____________, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as "the City", and Dudek, hereinafter referred to as "Contractor."
WITNESSETH THAT:
WHEREAS, the City Council has adopted Resolution No. 2025- ; WHEREAS, the City has need for professional services to perform clearing and removing of vegetation services and is willing to compensate Contractor for such services; WHEREAS, the City desires to engage Contractor to render certain technical and professional services in the providing of said professional services; and WHEREAS, Contractor is qualified to provide said professional services for clearing and removing of vegetation services.
NOW THEREFORE, the parties do mutually agree as follows:
2. ENGAGEMENT OF CONTRACTOR
The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement. This Agreement shall be for a term from the execution date of the Agreement through completion of the Project.
3. SERVICES TO BE PERFORMED BY CONTRACTOR
Contractor shall commence performance of the Project upon execution of this Agreement by both parties. The term "Project" as used in this Agreement shall include all of the tasks and items listed and described in Exhibit "A", attached hereto and incorporated herein as part of this Agreement.
Contractor shall perform its services with the skill and care ordinarily exercised by members of the same profession practicing under similar circumstances.
4. LOCATION OF SERVICES
Contractor agrees to provide the services at the Eastridge Open Space Easement within the City for the full term of this Agreement. No changes will be made without prior written approval by the City.
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 4 5. KEY PROJECT PERSONNEL
Contractor agrees to provide the services of Kyle Matthews, Practice Director, for the full term of this Agreement. No substitutions will be made without prior written approval by the City. The City reserves the right to request specific qualifications for personnel substituted under this section.
6. CITY REPRESENTATION
The City Manager for the City, or their designated representative, shall represent the City in all matters pertaining to the services rendered pursuant to this Agreement and shall administer said Agreement on behalf of the City. This person shall hereinafter be referred to as the "City's Representative."
7. RESPONSIBILITIES OF THE CITY
N/A
8. PERFORMANCE SCHEDULE
Both Contractor and the City recognize that time is of the essence in the completion of this work and the following schedule is dependent upon timely actions by Contractor and the City.
Accordingly, Contractor shall complete all of the work outlined in Exhibit "A" and as scheduled therein.
Contractor shall not be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, or acts of God, or failure of City to furnish timely information or to approve or disapprove Contractor's work promptly, or delay or faulty performance by City, or governmental agencies.
Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Contractor's obligations pursuant to this Agreement.
9. ITEMS TO BE DELIVERED TO CITY
N/A
10. COMPENSATION TO CONTRACTOR
Final payment after completion with progress billing
Final payment of fees shall be upon the completion of services. Progress payments shall be made based upon evidence that the work is progressing satisfactorily as reasonably determined by the City's Project Manager and substantiated with detailed invoices. The amount to be billed shall be based on Contractor schedule of fees for services and the actual time required for each activity.
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 5 The total fee for services shall be billed with a total amount not to exceed $237,500.00 as described on page 2 of Exhibit "A".
The City shall compensate Contractor for the services performed hereunder on a monthly basis within thirty (30) calendar days of receipt of Contractor's invoice for the services performed.
Contractor shall provide documentation regarding time-and-material charges sufficient to meet standard auditing practice. Copies of the invoices for materials in excess of $500 and subcontractor charges shall be submitted with the request for periodic payment.
The City shall promptly review invoicing and notify Contractor of any objection thereto in writing within fifteen (15) days of receipt of the invoice; absent such objection the invoice shall be deemed proper and acceptable.
In the event that any undisputed invoice is not paid within thirty (30) calendar days after receipt of the invoice by the City, it shall commence bearing interest on the date that the invoice was rendered at the rate of 1% per month and the City agrees to pay all accrued interest, together with the charges for services rendered.
11. HOLD HARMLESS
To the furthest extent allowed by law, Contractor shall indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers from any and all loss, liability, fines, penalties, forfeitures, costs and damages (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage), and from any and all claims, demands and actions in law or equity (including reasonable attorney's fees and litigation expenses) to the extent caused by the negligence, recklessness or willful misconduct of Contractor, its principals, officers, employees, agents or volunteers in the performance of this Agreement.
If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to indemnify, hold harmless and defend City and each of its officers, officials, employees, agents and volunteers in accordance with the terms of the preceding paragraph.
This section shall survive termination or expiration of this Agreement.
This section shall survive termination or expiration of this Agreement.
12. INSURANCE
Throughout the life of this Agreement, Contractor shall pay for and maintain in full force and effect all policies of insurance required hereunder with an insurance company(ies) either (i) admitted by the California Insurance Commissioner to do business in the State of California and rated not less than "A:VII" in Best's Insurance Rating Guide, or (ii) authorized by the City Manager or his/her designee at any time and in his/her sole discretion. Contractor shall provide City with certificates of insurance (COI) evidencing all coverages and endorsements. Contractor agrees to name City, its elected officials, officers, officials, employees, agents and volunteers as additional
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 6 insured under said policy prior to providing the services in this Agreement. The following policies of insurance are required:
A. COMMERCIAL GENERAL LIABILITY insurance which shall be at least as broad as the most current version of Insurance Services Office (ISO) Commercial General Liability Coverage Form CG 00 01 and include insurance for “bodily injury,” “property damage” and “personal and advertising injury” with coverage for premises and operations (including the use of owned and non-owned equipment), products and completed operations, and contractual liability (including, without limitation, indemnity obligations under the Agreement) with limits of liability of not less than the following:
o $2,000,000 per occurrence
o $4,000,000 general aggregate
B. ADDITIONAL INSURED ENDORSEMENT CERTIFICATE
C. WAIVER OF SUBROGATION
D. COMMERCIAL AUTOMOBILE LIABILITY insurance which shall be at least as broad as the most current version of Insurance Service Office (ISO) Business Auto Coverage Form CA 00 01 covering, Code 1 (any auto), or if Contractor has no owned autos, Code 8 (hired) and 9 (non-owned), with limits of liability of not less than $1,000,000 per accident for bodily injury and property damage.
E. WORKERS' COMPENSATION insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
F. PROFESSIONAL/POLLUTION LIABILITY (Errors and Omissions) insurance appropriate to Contractor’s profession, with limits of liability of $2,000,000 per claim/occurrence and $2,000,000 policy aggregate.
The certificate holder should be stated as:
City of La Mesa Attn: Risk Management, 8130 Allison Avenue, La Mesa, CA 91942 Should Contractor maintain insurance with broader coverage and/or limits of liability greater than those shown above, City requires and shall be entitled to the broader coverage and/or the higher limits of liability maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City.
Contractor shall be responsible for payment of any deductibles contained in any insurance policies required hereunder and Contractor shall also be responsible for payment of any self-insured retentions. Any deductibles or self-insured retentions must be declared to, and approved by, the City Manager or his/her designee. At the option of the City Manager or his/her designee, either:
(i) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects to
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 7 City, its elected officials, officers, officials, employees, agents and volunteers: or (ii) Contractor shall provide a financial guarantee, satisfactory to City Manager or his/her designee, guaranteeing payment of losses and related investigations, claim administration and defense expenses. At no time shall City be responsible for the payment of any deductibles or self-insured retentions.
All policies of insurance required hereunder shall be endorsed to provide that the coverage shall not be cancelled, non-renewed, reduced in coverage or in limits except after 30 calendar day written notice has been given to City. Upon issuance by the insurer, broker, or agent of a notice of cancellation, non-renewal, or reduction in coverage or in limits, Contractor shall furnish City with a new certificate and applicable endorsements for such policy(ies). In the event any policy is due to expire during the work to be performed for City, Contractor shall provide a new certificate, and applicable endorsements, evidencing renewal of such policy not less than 15 calendar days prior to the expiration date of the expiring policy.
The General Liability and Automobile Liability insurance policies shall be written on an occurrence form and shall name City, its elected officials, officers, officials, employees, agents and volunteers as an additional insured. Such policy(ies) of insurance shall be endorsed so Contractor’s insurance shall be primary, and no contribution shall be required of City, its elected officials, officers, officials, employees, agents and volunteers. The coverage shall contain no special limitations on the scope of protection afforded to City, its elected officials, officers, officials, employees, agents or volunteers. The Workers’ Compensation insurance policy shall contain a waiver of subrogation as to City, its elected officials, officers, officials, employees, agents and volunteers.
If the Professional Liability (Errors and Omissions) insurance policy is written on a claims-made coverage form:
A. The retroactive date must be shown and must be before the effective date of this Agreement or the commencement of work by Contractor.
B. Insurance must be maintained, and evidence of insurance must be provided for at least 5 years after completion of the work or termination of the Agreement, whichever first occurs.
C. (iii) If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of the Agreement, or work commencement date, Contractor must purchase extended reporting period coverage for a minimum of 5 years after completion of the work or termination of the Agreement, whichever first occurs.
D. A copy of the claims reporting requirements must be submitted to City for review.
E. These requirements shall survive expiration or termination of the Agreement.
Contractor shall furnish City with all certificates and applicable endorsements effecting coverage required hereunder. All certificates and applicable endorsements are to be received by City
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 8 and approved by City Manager or his/her designee prior to City’s execution of the Agreement and before work commences. Upon request of City, Contractor shall immediately furnish City with a complete copy of any insurance policy required under this Agreement, including all endorsements.. This requirement shall survive expiration or termination of this Agreement.
If at any time during the life of this Agreement or any extension, Contractor or any of its subcontractors fail to maintain any required insurance in full force and effect, all work under this Agreement shall be discontinued immediately, and all payments due or that become due to Contractor shall be withheld until notice is received by City that the required insurance has been restored to full force and effect and that the premiums therefore have been paid for a period satisfactory to City. Any failure to maintain the required insurance shall be sufficient cause for City to terminate this Agreement. No action taken by City hereunder shall in any way relieve Contractor of its responsibilities under this Agreement.
The fact that insurance is obtained by Contractor shall not be deemed to release or diminish the liability of Contractor, including, without limitation, liability under the indemnity provisions of this Agreement. The duty to indemnify City and its elected officials, officers, officials, employees, agents and volunteers shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. Approval or purchase of any insurance contracts or policies shall in no way relieve from liability nor limit the liability of Contractor, its principals, officers, employees, agents, persons under the supervision of Contractor, vendors, suppliers, invitees, Contractors, subcontractors, or anyone employed directly or indirectly by any of them.
If Contractor should subcontract all or any portion of the services to be performed under this Agreement, Contractor shall require each subcontractor to provide insurance protection in favor of City, its elected officials, officers, officials, employees, agents and volunteers in accordance with the terms of each of the preceding paragraphs, except that the subcontractors' certificates and endorsements shall be on file with Contractor and City prior to the commencement of any work by the subcontractor.
13. TERMINATION OF AGREEMENT FOR CAUSE OR CONVENIENCE
If, through any cause, Contractor shall fail to fulfill in timely and proper manner their obligations under this Agreement, or if Contractor shall violate any of the covenants, agreements, or stipulations of this Agreement, the City shall thereupon have the right to terminate this Agreement immediately by giving written notice to Contractor of such termination and specifying the effective date thereof. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by Contractor under this Agreement shall, at the option of the City, become its property and Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder.
In addition to termination for cause, the City may terminate this Agreement for City’s convenience upon not less than fifteen (15) days written notice to Contractor. Upon receipt of said notice, Contractor shall immediately cease all work under this Agreement unless said notice provides
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 9 otherwise. If this Agreement is terminated as provided in this paragraph for City’s convenience, Contractor shall be required to provide to City all finished or unfinished documents, data, studies, services, etc., prepared by Contractor as may be requested by City and such work shall become City’s property upon payment to Contractor for the value of the work performed, less payments of compensation previously made.
Notwithstanding the above, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by Contractor, and the City may withhold any payments to Contractor for the purpose of set-off until such time as the exact amount of damages due the City from Contractor is determined.
14. NOTICES
Notices and requests to the City or Contractor shall be delivered at the following addresses, either served personally on the designated representative or by U.S. Postal Service at the following addresses:
City:
Division Chief
City of La Mesa
8054 Allison Ave, La Mesa, CA 91942
(619) 667-1355
Contractor:
Practice Director
Dudek
605 Third Street, Encinitas, CA 92024
(760) 440-3586
15. DISPUTE RESOLUTION
The City shall require that all Contractors agree to submit any unresolved claims, counterclaims, disputes, controversies and other matters between them and the City or Contractor and/or any subcontractors of any tier arising out of or relating to their agreement with the City or the breach thereof (“disputes”) first to mediation and then if not resolved, to non-binding arbitration prior to initiating suit or judicial proceeding.
If applicable – As provided in Public Contract Code section 9204, any claim filed by Contractor on a public works project shall be reviewed by the City with 45 days and a written statement will be provided to Contractor identifying what portion of the claim is disputed and what portion is undisputed. Upon receipt of a claim, the City and Contractor may, by mutual agreement, extend
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 10 the time period or it may be extended to allow City Council approval. Contractor shall include reasonable documentation to support the claim. Any payment due on an undisputed portion of the claim shall be processed and made within 60 days after the City issues its written statement.
16. CONTRACTORS
Contractor will utilize the services of the following subcontractors during the course of this project:
Cecilia’s Traffic Safety
Payment for such services shall be the responsibility of Contractor. No substitution of proposed subcontractors shall be made without prior written approval by the City.
None of the services covered by the Agreement shall be subcontracted without the prior consent of the City. Contractor shall be as fully responsible to the City for the acts and omissions of their subcontractors, and of persons either directly or indirectly employed by them, as they are for the acts and omissions of persons directly employed by them. Contractor shall insert in each subcontract appropriate provisions requiring compliance with the labor standards provisions of this Agreement.
Contractor shall not assign, delegate, or transfer this Agreement or any work hereunder, nor assign any monies due or to become due hereunder, except as expressly stated herein. In no event shall any contractual relation be created between any third party and the City without prior written consent of the City. A consent to one assignment shall not be deemed to be consent to any subsequent assignment.
17. INTEREST OF MEMBERS OF THE CITY
No member of the governing body of the City and no other officer, employee, or agent of the City who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this Agreement; and Contractor shall take appropriate steps to assure compliance.
18. INTEREST OF CONTRACTOR AND EMPLOYEES;
STATEMENT OF ECONOMIC INTERESTS
Contractor covenants that they presently have no interest and shall not acquire interest, direct or indirect, in the study area or any parcels therein or any other interest which would conflict in any manner or degree with the performance of their services hereunder. Contractor further covenants that in the performance of this Agreement, no person having any such interest shall be employed.
City may require Contractor to complete and submit a Form 700, Statement of Economic Interests, in accordance with applicable law, to City Clerk.
19. INDEPENDENT CONTRACTOR
At all times during the term of this Agreement, Contractor shall be an independent contractor and shall not be an employee of City. City shall have the right to control Contractor only insofar as the
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 11 results of Contractor's services rendered pursuant to this Agreement; however, City shall not have the right to control the means by which Contractor accomplishes services rendered pursuant to this Agreement.
20. PERS ELIGIBILITY INDEMNIFICATION
In the event that Contractor’s employee and/or agent providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employer and employee contributions for PERS benefits on behalf of the employee as well as for payment of any penalties and interest on such contributions which would otherwise be the responsibility of the City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor’s employees providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation and benefit including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contributions to be paid by City for employer contributions and/or employee contributions for PERS benefits.
21. CONTRACTOR NOT AGENT
Except as City may specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall have no authority, express or implied, pursuant to this Agreement to bind City to any obligation whatsoever.
22. FACILITIES AND EQUIPMENT
Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement.
23. RECORDS
Contractor shall maintain adequate records to permit inspection audit of Contractor's time-andmaterial charges under this Agreement. Contractor shall make such records available to the City and to other public agencies responsible for approval, funding or auditing the project, during normal business hours upon reasonable notice. Nothing herein shall convert such records into public records and they will be available only to the City or to public agencies involved with approval, funding or audit functions. Such records shall be maintained by Contractor for three (3) years following completion of the work under this Agreement.
24. DESIGN CHANGES OR REVISIONS
No design changes or revisions will be required and no payment therefor will be made except pursuant to the provisions of this Agreement. No extra compensation shall be paid to Contractor for revisions required by reason of omissions or errors by Contractor in the preparation of the
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 12 original document, plans, working drawings, or specifications. Changes to the scope of this Agreement shall be negotiated prior to commencement of extra work.
25. OWNERSHIP OF WORK
All finished or unfinished documents, studies, reports, computer files and materials prepared by Contractor and subcontractors under this Agreement shall be considered the property of the City and will be turned over to the City upon demand or completion of the Project, provided the Contractor is fully compensated for services rendered.. Contractor shall be allowed to retain copies of documents for his permanent records, if desired.
26. INTEGRATION; AMENDMENTS
This Agreement sets forth the entire understanding of the parties with respect to the subject matter herein. There are no other agreements, expressed or implied, oral or written, except as set forth herein. This Agreement may be amended upon written mutual consent of both parties hereto.
Amendment requiring changes in compensation shall be subject to the City's change order procedures.
27. ADDITIONAL SERVICES OUTSIDE SCOPE
Only after written authorization from the City, additional services that Contractor could provide, or cause to be provided, include the following:
A. Additional work related to the Project but not included in the Scope of Work.
B. Additional work caused by changes unrelated to the Scope of Work described herein.
Contractor will be compensated for Contractor time and direct personnel expenses as approved by the City.
28. CHANGES
The City may, from time to time, request changes in the Scope of Services of the Contract to be performed hereunder. Such changes, including any increase or decrease in the amount of Contractor's compensation, which are mutually agreed upon by and between the City and Contractor shall be incorporated to this Contract.
29. NON-DISCLOSURE
The designs, plans, reports, investigations, materials and documents prepared or acquired by Contractor pursuant to this Agreement (including any duplicate copies kept by Contractor) shall not be shown to any other public or private person or entity, except as authorized by the City.
Contractor shall not disclose to any other public or private person or entity any information regarding the activities of the City except as authorized by the City.
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 13 30. JOB SITE SAFETY
The general or prime Contractor who is responsible for means, methods and procedures of the project shall be responsible for job site safety.
The prime contractor and all subcontractors of all tiers shall:
A. Be responsible for the safety of their respective employees as required by law.
B. Exercise reasonable care to avoid risk of injury to others as required by the professional standard of care.
31. BUSINESS LICENSE
Contractor, including all subcontractors, shall obtain a business license for work within the City of La Mesa pursuant to La Mesa Municipal Code Sections 6.08.010 through 6.08.240.
No payments shall be made to any Contractor until such business license has been obtained, and all fees paid therefor, by Contractor and all subcontractors. Business license applications and information may be obtained from the Finance Department, City Hall, 8130 Allison Avenue, La Mesa, CA 91942-5502, (619) 667-1118 or online at cityoflamesa.us/buslic.
32. PREVAILING WAGES FOR PUBLIC WORKS PROJECTS
IF APPLICABLE
A. No professional Contractor or subcontractor subject to the requirements of State of California’s prevailing wages may be awarded a contract, or contracted with, for a public works project (submitted on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)].
B. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
33. CONFLICT BETWEEN AGREEMENT AND OTHER DOCUMENTS
In the event of a conflict between this Agreement and any documents incorporated by reference in this Agreement, the terms and conditions of this Agreement shall supersede those contained in any such document incorporated by reference.
Services Agreement #SA 25-70
Title: Clearing and Removing of Vegetation at the Eastridge Open Space Easement 14 34. SIGNATURES
IN WITNESS WHEREOF, City and Contractor have executed the Agreement.
Dudek
By: _________________________________
Joseph Monaco, President and CEO
Date: _____________
CITY OF LA MESA,
A Municipal Corporation
By: _________________________________
Dr. Mark Arapostathis, Mayor
Date: _____________
By: _________________________________
Greg Humora, City Manager
Date: _____________
APPROVED AS TO FORM
By: _________________________________
CITY ATTORNEY
Attachment: Exhibit A – Scope of Work and Fee Schedule
18042
March 26, 2025
Rebecca Winscott
Heartland Fire Department
8054 Allison Avenue
La Mesa, CA 91942
Subject: Proposal for Vegetation Clearing and Removal at the Goh Property in La Mesa, CA Dear Rebecca:
Dudek is providing this proposal for vegetation clearing and removal as described in the email exchanges between you, myself, and Jacqueline Ellis from the City of La Mesa. The cost estimate and scope of work are provided below.
1. Scope of Work
Dudek will remove and dispose of all dead and non-native vegetation based on the map and written description below. The black lines indicate the property limits and the blue arrows indicate the points of entry to the property.
EXHIBIT A
TO: REBECCA WINSCOTT
SUBJECT: PROPOSAL FOR VEGETATION CLEARING AND REMOVAL AT THE GOH PROPERTY, LA MESA MARCH 2025 2
The City of La Mesa and Heartland Fire will coordinate to remove the homeless encampments on the property prior to Dudek commencing the vegetation management scope of work.
Dudek will then remove all trash, debris, and dead and non-native vegetation including weeds, tree limbs, branches, and tree litter (30) feet from all structures in the Easement area. The scope of work will also include limbing up hanging tree branches eight (8) feet from the ground and removing flammable growth minimum of (10) feet from the private fire department access roadways (private roads or driveways) or twenty (20) feet from the public roadways. Dudek will then spot treat cut non-native vegetation with herbicide to attempt to prevent future regrowth.
Dudek will provide a 4-person crew working 8 hours per day for up to 40 days to perform the vegetation removal and disposal. More or fewer days may be needed to complete this scope of work based on direction from Heartland Fire and the City of La Mesa. All trash and debris will be hauled off-site to a legal disposal facility. Dudek has included an allowance for disposal fees of $20,000 in this proposal. Disposal fees will be billed to the client at cost plus 15 percent.
As traffic control will be required on High Street including a single lane closure during operations when vegetation is removed from this area, Dudek through its trusted subcontractor will prepare a traffic control plan for approval by the City of La Mesa. Once approved, our subcontractor will provide a 2-person crew working 8 hours per day to perform traffic control and flagging operations on High Street. This includes all equipment for Type 1 and 2 closures (trucks, arrowboards, devices, radio communications). Dudek assumes that formal traffic control services will be required for up to 10 days. More or fewer days may be needed to complete this scope of work.
Due to vegetation removal occurring during nesting season, Dudek will provide a qualified biologist to perform pre-clearance nesting bird surveys ahead of the crews performing the vegetation removal. Surveys will occur up to 72-hours in advance of the crews performing work and the biologist will also perform spot checks during work activities. A brief memo summarizing the observations during the surveys and work will be provided upon completion of all work. Dudek assumes up to 15 days of monitoring may be required during the 40 days of vegetation clearance.
2. Cost Estimate
TASK NO. DESCRIPTION PRICE
1 Daily Rate ($4,000/day) for a 4-person crew to perform Vegetation Clearing and Removal up to 40 days
$160,000.00
2 Allowance for disposal fees $20,000.00
3 Prepare and Obtain Approval for Traffic Control Plan $2,500.00 4 Daily Rate ($2,500) for 2-person crew to Perform Formal Traffic Control up to 10 days
$25,000.00
5 Daily rate ($2,000) for qualified biologist for up to 15 days $30,000.00 TOTAL $237,500.00
EXHIBIT A
TO: REBECCA WINSCOTT
SUBJECT: PROPOSAL FOR VEGETATION CLEARING AND REMOVAL AT THE GOH PROPERTY, LA MESA MARCH 2025 3
All fees will be billed on a daily rate basis, up to and not to exceed the total for this phase of the work of $237,500.00. Materials and equipment costs will be billed to the client at cost plus fifteen percent. This total for this phase of the work will not be exceeded without client approval.
Assumptions: Dudek assumes prevailing wages do not apply. Dudek assumes normal business hours 7am – 5pm M-F. Dudek assumes that its crews will only remove vegetation where the crew leader deems appropriate from a safety perspective (e.g. very steep slopes, adjacent to poison oak, fence lines where dogs can reach, etc).
Exclusions: This proposal does not include permits, permit fees, water costs, hazardous materials removal, coring, boring, or breaking. Dudek excludes cost of development of SWPPP plan and any QSD/QSP services. This proposal does not include any other maintenance items not listed above. Dudek is not responsible for replacement of the project lost or damaged due to vandalism, natural disasters (such as fire and flood), and other unforeseen events and circumstances. No other warranty or guarantees are included.
Please review the scope of work and associated costs, as we feel we have addressed the services you have requested at this time. We are pleased you have considered Dudek for these proposed services.
This cost estimate is good for 30 days.
If you have any questions regarding this scope of work, you can contact me via email at [email protected] or my cell phone at (760) 310-4512.
Sincerely,
Kyle Matthews, Practice Director
Dudek
License A & C-27 #1129326
EXHIBIT A
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION ADOPTING A PROPOSED LIST OF
PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY
SB1 THE ROAD REPAIR AND ACCOUNTABILITY ACT
OF 2017
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issues:
Should the City of La Mesa approve a resolution adopting the proposed list of projects to be funded from the Road Maintenance and Rehabilitation Account Local Streets and Roads Funding Program for Fiscal Year 2025-26? Recommendation:
Staff recommends that the City approve the resolution adopting the proposed list of projects to be funded from the Road Maintenance and Rehabilitation Account Local Streets and Roads Funding Program for Fiscal Year 2025-26.
Fiscal Impact:
The projects are funded through the SB1 Transportation Fund. No commitment of General Funds will be made with this action.
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe. Invest in infrastructure to serve the needs of the community. Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 4
Climate Action Plan Reduction Strategy:
T-8: Improve Traffic Flow
BACKGROUND:
On April 28, 2017, the Governor signed Senate Bill (SB) 1 to address basic road maintenance, rehabilitation, and critical safety needs on California’s highway and local road systems. SB 1 increased fuel excise taxes, diesel sales taxes, and vehicle registration fees, with provisions for future inflationary adjustments.
To ensure accountability and transparency, SB 1 requires local agencies to report annually on projects funded through the Road Maintenance and Rehabilitation Account (RMRA). Under Streets and Highways Code Section 2034, cities and counties must submit this reporting to the California Transportation Commission (CTC) to remain eligible for RMRA funding.
For Fiscal Year (FY) 2025–26, the City of La Mesa is projected to receive approximately $1,642,256 in RMRA funds. These funds are designated for local street and roadway improvements.
To remain eligible for RMRA funding, the City must meet a Maintenance of Effort (MOE) requirement, which mandates that a jurisdiction maintain a minimum level of General Fund spending on street-related improvements. Currently, La Mesa’s MOE requirement is $1,274,724 annually; the City is meeting the Maintenance of Effort requirements.
Additionally, the City is required to submit an annual report to the CTC by December 1 of each year. This report must demonstrate compliance with the MOE requirement and detail expenditures of SB 1 funds. Submission of this report is required to ensure continued eligibility for RMRA apportionments.
The objective of the Local Streets and Roads Program is to address deferred maintenance and deliver essential road rehabilitation and safety projects on local transportation networks.
DISCUSSION:
In accordance with Streets and Highways Code Section 2034(a)(1), cities must submit a list of proposed RMRA-funded projects to the California Transportation Commission (CTC) by July 1 each year. This list must be adopted via resolution and include project descriptions, locations, timelines, and the expected useful life of each project.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 4
The adopted list of projects should include any new projects to be funded with the upcoming fiscal year’s apportionment and any previously approved projects that will continue to receive funding in the fiscal year for which eligibility is sought (i.e., multi-year funded projects). For Fiscal Year 2025-26 proposed projects, project lists, and adopted resolutions are due to the CTC by July 1, 2025.
Based on the Pavement Management Program, staff site evaluations, and public input, the following project has been prioritized for submission for Fiscal Year 25-26:
FY 25–26 Citywide Slurry Seal: Maintenance Zone 2, bounded by Dallas St., Jackson Dr., Fletcher Pkwy., Spring St., La Mesa Blvd., SR125.
FY 2025-26 Planned Project List:
Two ongoing RMRA-funded projects from prior fiscal years will continue into FY 2025– 26:
69th & Boulevard Storm Drain Project: University Ave. between Boulevard Drive and 6845 University Ave.
FY 24–25 Citywide Slurry Seal: Maintenance Zone 1 bounded by Parkway Dr., Lake Murray Blvd., and Jackson Dr.
Ongoing RMRA Projects In Progress:
Project Location From To Description Useful Life
FY 25 – 26 Citywide
Slurry Seal
Various Locations
in Maintenance
Zone 2
Various Locations
in Maintenance
Zone 2
Pavement Rehab/
Repair (Slurry) 20 Years
Project Location From To Description Status
69th & Blvd
Blvd Drive
(Between 69th &
Lois)
6845 University
Av Storm Drain project In Progress
FY 24 – 25 Citywide
Slurry Seal
Various Locations
in Maintenance
Zone 1
Various Locations
in Maintenance
Zone 1
Pavement Rehab/
Repair (Slurry) In Progress
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 4 of 4
Annual Reporting Requirement
For each fiscal year in which RMRA funds are received and expended, the City is required to submit a project expenditure report to the CTC. This report must include a description and location of each completed project, the amount of RMRA funds used, the actual completion date, and the estimated useful life of the improvements. Staff will submit the FY 2024–25 report due December 1, 2025, in accordance with these requirements.
CONCLUSION:
Staff recommends that the City Council approve the attached resolution adopting the proposed list of projects to be funded from the RMRA Local Streets and Roads Funding Program for Fiscal Year 2025-26.
Reviewed by: Respectfully submitted by:
____________________ __________________________
Greg Humora Michael W. Throne PE
City Manager, Director of Public Works
___________________________
Jacob Martin
Senior Management Analyst
Attachment: A. Resolution
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-2026 FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 to address the significant multimodal transportation funding shortfalls statewide; WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of La Mesa are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; WHEREAS, the City, will receive an estimated $1,590,920 in RMRA funding in Fiscal Year 2025-26 from SB 1;
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; WHEREAS, the City has undergone a robust public process to ensure public input into our community’s transportation priorities/the project list; WHEREAS, the City of La Mesa used a Pavement Management System to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities’ priorities for transportation investment; WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate major or arterial roads, install street preservation materials on local and collector streets, add active transportation infrastructure elements to the maximum extent practical throughout the City this year and 20 or more of similar projects into the future; WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City of La Mesa’s streets and roads are in an “at lower risk” condition and this
revenue will help us increase the overall quality of our road system and over the next decade will bring our streets and roads into the “good” condition category; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure, with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials, and practices, will have significant positive co-benefits statewide.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, as follows:
1. The foregoing recitals are true and correct.
2. The following list of newly proposed projects will be funded in part or solely with Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues:
Project Title: FY 25-26 Citywide Slurry Seal
Project Description: Citywide Pavement Slurry Sealing of Arterials, Collectors, and Residential Streets funded by SB1
Project Locations: Various locations in Maintenance Zone 2 bounded by Dallas St., Jackson Dr., Fletcher Pkwy., Spring St., La Mesa Blvd., SR125 Estimated Project Schedule: Start (07/25) – Completion (06/26) Estimated Project Useful Life: 20 Years
3. The following previously proposed and adopted projects may also utilize Fiscal Year 2025- 26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:
Project Title: 69th Street and Boulevard Drive Storm Drain Project Project Description: Storm Drain replacement project funded in part by SB1 Project Location: 69th & Blvd from: Blvd Drive (Between 69th & Lois) To: 6845 University Estimated Project Schedule: Start (07/23) – Completion (08/25) Estimated Project Useful Life: 50 Years
Project Location From To Description Useful Life
FY 25 – 26 Citywide
Slurry Seal
Various Locations
in Maintenance
Zone 2
Various Locations
in Maintenance
Zone 2
Pavement Rehab/ Repair
(Slurry) 20 Years
Project Title: FY 24-25 Citywide Slurry Seal
Project Description: Citywide Pavement Slurry Sealing of Arterials, Collectors and Residential Streets funded by SB1
Project Locations: Various locations in Maintenance Zone 1 bounded by Parkway Dr., Lake Murray Blvd., and Jackson Dr.
Estimated Project Schedule: Start (07/25) – Completion (06/26) Estimated Project Useful Life: 20 Years
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
Project Location From To Description Status
69th & Blvd Blvd Drive (Between
69th & Lois) 6845 University Av Storm Drain project In Progress FY 24 – 25 Citywide
Slurry Seal
Various Locations in
Maintenance Zone 1
Various Locations
in Maintenance
Zone 1
Pavement Rehab/
Repair (Slurry) In Progress
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AWARDING A TASK ORDER TO HARRIS
AND ASSOCIATES FOR WASTEWATER UTILITY
BILLING, ANNUAL ADMINISTRATION AND RELATED
SERVICES
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issues:
Should the City Council approve a resolution awarding a task order to Harris and Associates for wastewater utility billing, annual administration, and related services in the amount of $61,800?
Recommendation:
Staff recommends that the City Council approve a resolution awarding a task order to Harris and Associates for wastewater utility billing, annual administration, and related services in the amount of $61,800.
Fiscal Impact:
Funds for the project are available in account 207-64300-401. No general fund money will be used.
City’s Strategic Goals:
Invest in infrastructure to serve the needs of the community.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 3
BACKGROUND:
Every year, the City analyzes water usage data to derive the sewer generation and billing for each property. The billing information is submitted to the County’s Assessor’s Office for each sewer user to include in the property tax bills.
In May 2024, the City issued a request for qualifications (RFQ) and conducted a formal selection process to choose highly qualified firms capable of providing various services.
Harris & Associates was selected to provide wastewater utility billing, annual administration, and related services.
On July 26, 2024, the Mayor executed a Master Agreement with Harris and Associates to provide wastewater utility billing, annual administration, and related services for an initial duration of three years and an option of two, one-year extensions. The terms of the Master Agreement allow for the issuance of task orders to authorize specific items of work on an as-needed basis to the selected consultants.
In accordance with the La Mesa Municipal Code Purchasing Ordinance, Section
2.40.180(F), the City Council shall approve professional service contracts over fifty thousand dollars.
DISCUSSION:
The City will require data analysis for upcoming Fiscal Year 2026 billing, as well as analysis throughout the year to prepare for Fiscal Year 2027 billing. Due to their familiarity and past performance, it is recommended that a task order be awarded to Harris and Associates for this work, which is proposed to include the following tasks:
Analyze the water data for sewer billing purposes
Verify the sewer billings for correctness and accuracy Prepare and send out to the residents the upcoming billing amounts and details in advance of the property tax bills
Provide a direct-billing database of properties that are not on the tax roll Provide online parcel-based billing information
Train new City staff to use the database
CONCLUSION:
Staff recommends that the City Council approve the resolution awarding a task order to Harris and Associates for wastewater utility billing, annual administration, and related services in the amount of $61,800.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
_____________________________
Jacob Martin
Senior Management Analyst
Attachments: A. Resolution
B. Proposal
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AWARDING A TASK ORDER TO HARRIS AND ASSOCIATES FOR
WASTEWATER UTILITY BILLING, ANNUAL ADMINISTRATION AND
RELATED SERVICES
WHEREAS, one of the City of La Mesa’s strategic goals is to invest in infrastructure to serve the needs of the community;
WHEREAS, Harris and Associates was selected as the most qualified firm in RFQ 25-01 to provide sewer billing services;
WHEREAS, the City has a need for specialized sewer billing services to analyze the water usage and communicate the billing data to the County of San Diego’s Assessor’s Office; WHEREAS, on July 26, 2024, the City executed a Master Agreement with Harris and Associates;
WHEREAS, the Master Agreement is effective for an initial three years from the execution date; and
WHEREAS, the terms of the Master Agreement allow for the issuance of Task Orders to authorize specific items of work on an as-needed basis.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Mayor is hereby authorized and instructed to execute a Task Order between the City of La Mesa and Harris and Associates, for a fee of $61,800, for wastewater utility billing, annual administration, and related services.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10
th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, CMC, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
101 Progress, Suite 250, Irvine, CA 92618 p: 949.655.3900 f: 866.785.0180 www.WeAreHarris.com May 2, 2025
Mr. Jacob Martin
Senior Management Analyst
City of La Mesa
8130 Allison Ave.
La Mesa, CA 91942
PROPOSAL FOR ADMINISTRATION AND RELATED SERVICES FOR
THE WASTEWATER UTILITY BILLING – FY 2025-26
Dear Mr. Martin:
Harris & Associates (“Harris”) appreciates the opportunity to submit this proposal for the continuation of our services providing the City’s Wastewater Utility Billing administration, programing, and related services. This proposal includes our qualifications and experience, work plan, staffing, references, and fees. Our Public Finance team is ready to continue serving the City. By selecting Harris, the City can rely upon our highly qualified staff, who have a wealth of knowledge and experience in all areas of financing district administration and have been providing these services for over 20 years. The City can expect the following:
Commitment – Harris’ Public Finance team members have provided similar service to those requested by the City to the same clientele for over 25 years. Our clients trust our work because we have delivered what they need when they need it and have consistently been accurate and thorough.
Knowledge and Expertise – Our team has consistently demonstrated their ability to serve the needs of our clients.
Our team members have years of experience in administering a wide variety of Districts and other support services.
They have worked with over 100 public agencies, many in Southern California, including the cities of Encinitas, Carlsbad, and Oceanside to name a few. Last year Harris placed assessments and fixed parcel charges on over a million parcels for agencies throughout the State. The experience of our team means that we will be able to evaluate the fiscal health of your districts, identify needed changes and provide annual administration with close integration with City staff.
Experience with the City – With a custom parcel database, we are able to provide the city with a high level of service at an affordable cost. Harris’ team looks forward to continuing to bring our technical knowledge, experience and customer focus to serving the City of La Mesa.
Harris has the experience, ability, and professional excellence to make your project successful. We look forward to working with the City of La Mesa. If you have any questions, please feel free to contact me.
Sincerely, Harris & Associates, Inc.
Donna Segura
Director, Municipal + District Finance
(949) 536-2512 [email protected]
Harris & Associates, Inc. Proposal for Administration and Related Services for the Wastewater Utility Billing – FY 2025-26 2 of 5
PROJECT UNDERSTANDING
There are many ways to measure success, but the best measure—the one that guides us—is the satisfaction of our clients. We accomplish this by developing a thorough understanding of the City’s current circumstances and needs, objectives of the Scope of Services, and foreseeable goals of the City and its residents.
Harris staff has experience with the City as well as the County of San Diego Assessor and Auditor’s offices from working with our clients in San Diego County, including acting as administrator for the City of Lemon Grove’s Lighting and Sanitation Districts, City of Encinitas’ Landscape and Lighting District and the City of Oceanside’s Lighting and Landscaping Districts. In addition to coordination efforts, Harris will maintain the City of La Mesa Wastewater Utility Billing data in Harris’ web-based application and in the database. Harris has provided the City of La Mesa staff secured logins to access and view the database and charges placed on the parcels within the City of La Mesa. We have an available toll-free line for taxpayer inquiries, where our staff provide answers to your taxpayers within 24 hours to questions regarding their assessments. We train our staff to be knowledgeable regarding your District and ensure that the information you want given to your taxpayers is provided to callers.
SCOPE OF SERVICES
Annual Administration and Database Updates
• Harris will meet with City staff and finalize a schedule of milestones and deliverables. • Harris will coordinate with City staff to verify the parcels to be included in database by comparing the City of La Mesa’s customer database with the taxable parcels obtained from the County of San Diego Assessor’s Office.
Harris will coordinate with the City and the County of San Diego Assessor’s Office and other entities to obtain all information needed to provide the services requested, such as assessor’s parcel maps, assessor’s files, copies of secured tax rolls, boundary maps, budget information, historical data, etc. • Harris will work with City staff to obtain from Helix Water District the prior year’s water consumption for each customer and update our existing program and new charges for the City of La Mesa’s verification. • Harris will coordinate with City staff regarding all adjustments and corrections from prior year. Once all adjustments and corrections are complete, Harris will:
a) Give City Staff the updated information to be used in the City’s billing letters. b) Work with City staff on the text of the billing letters and get final approval from staff. c) Help with the coordination of printing and mailing of the billing letters to City of La Mesa sewer accounts. d) Finalize the roll and provide support to city staff as needed to present to City Council, including preparation of assessment list in parcel and address order for posting in the Clerk’s office for public review.
• Harris will, after confirmation of charges, submit the assessments in the required format to the San Diego County Auditor/Controller for inclusion on the property tax bills. Harris will make necessary corrections, if required, after receipt of the Exception Report from the County. • Harris will update the database to reflect those parcels that the City has provided direct billing, if the parcel is non-taxable pursuant to County Taxability Code and is subject to the levy. • Harris will provide the City customer information in an excel format. • Harris will provide support for City staff regarding taxpayer’s calls with questions, concerns or problems. Harris will work with City staff to resolve any issues including adjustments or corrections to the database.
Harris & Associates, Inc. Proposal for Administration and Related Services for the Wastewater Utility Billing – FY 2025-26 3 of 5 On-line Public Access & City On-Line Access
Harris will provide secure access to online parcel detail that will enable the public to access data with either an Assessor’s Parcel Number (APN) or address to view the following characteristics:
Parcel Detail (SAMPLE)
Assessor’s Parcel Number: 4646403700
Address(Situs): 05430#82 BALTIMORE DR
Location as identified by Helix 33683301 (legacy acct: 90202302) Current Year Tax Bill Amount $411.90
Single Family Residential: $411.90 (Bi-monthly Rate: 68.65) Base Charge: $34.16
Water Use Charge: 3.630 per 100 CF
Average Usage: 9.5
(9.50 *3.63) + 34.16 = 68.65
Period Usage
Jan/Feb 2014 7
Mar/Apr 2014 6
Jan/Feb 2015 7
Mar/Apr 2015 6
Jan/Feb 2016 7
Mar/Apr 2016 9
Jan/Feb 2017 15
Mar/Apr 2017 13
Jan/Feb 2018 12
Mar/Apr 2018 13
Average: 9.5
The City of La Mesa public home page will need to provide a link or access to a Harris portal. Users will enter either an APN or Address as well as check an acceptance box that states:
By clicking on "I Accept", you acknowledge and accept the following statements, both as an individual and as an agency.
This data is made available through Harris’ parcel query as an added benefit of the City of La Mesa’s service to you and is intended for informational purposes only. It is intended to be used as base level information only and is not intended to replace any recorded documents or other public records, nor should it be relied upon for specific Disclosure, Parcel Data, Tax Bill data, and or Delinquency information. The information located on this site is collected from sources believed to be reliable but is not guaranteed. Harris and the City of La Mesa make no assurance about the accuracy or reliability of such information and assume no responsibility arising from its use.
No warranty of any kind is made, expressed or implied, including but not limited to, the implied warranties of merchantability and fitness for particular purpose. It is the responsibility of the recipient of this data to determine that the level of accuracy meets the need of their application prior to making any judgments or decisions based on this information.
Harris & Associates, Inc. Proposal for Administration and Related Services for the Wastewater Utility Billing – FY 2025-26 4 of 5 Additional Agreement Requirements for On-line Access
All data provided on the Harris site will be provided by the City and various sources such as Helix Water Agency and the County of San Diego Assessor’s Office. Harris will not independently verify the veracity or accuracy of the information, nor provide any interpretation of the data. The data is intended to be used as base level information only and is not intended to replace any recorded documents or other public records, nor should it be relied upon for specific Disclosure, Parcel Data, Tax Bill data, and or Delinquency or Owner information. Harris makes no assurance about the accuracy or reliability of such information and assumes no responsibility arising from its use.
No warranty of any kind is made, expressed or implied, including but not limited to, the implied warranties of merchantability and fitness for particular purpose. It is the responsibility of the recipient of this data to determine that the level of accuracy meets their needs prior to making any judgments or decisions based on this information. • As Harris is acting only as a data host for the provided parcel detail, The City will defend and hold Harris harmless from any and all claims, costs, losses, attorney’s fees and damages related to the services provided by Harris pursuant to this Agreement, (including but not limited to, claims of violation of privacy, property damage, and HIPAA) except to the extent caused by Harris’ gross negligence or willful misconduct. • In recognition of the relative risks and benefits of the work performed under this agreement to the City and Harris, City agrees, to the fullest extent permitted by law, that any liability created by or arising out of this Agreement, for any and all claims, liabilities, losses, costs, damages of any nature whatsoever, or claims expenses from any cause or causes (including without limitation any attorneys’ fees under this Agreement), shall not exceed 3 times the fee actually paid to Harris hereunder or $20,000, whichever is less. This risk allocation will not apply to any losses or damages that have been found by a trier of fact to have been caused by Harris’ negligence or willful misconduct.
Additional As-Needed Programming Services
Additional programming may be provided on an as-needed basis based on the needs of the City. As-needed programming will be negotiated separately with the City based on the hourly rates provided in the attached fee schedule.
PROPOSED FEES
Harris strives to provide efficient and cost-effective services. It has been our policy to establish fair and equitable costs. As such we would like to provide you with our proposed compensation. Harris will bill the City on a quarterly basis for the work completed. Payment is expected to be made within 30 days of invoicing. Harris will provide an invoice which will include a description of work effort accomplished within the invoice period. The following fee schedule and hourly rates are valid July 1, 2025 through June 30, 2026. * Harris will provide an estimate of fees for each individual task once it has been determined by the City. Prior to beginning any programming work, Harris will negotiate additional programming services on a project by project basis using an hourly rate as provided below and will receive written authorization to proceed.
Task Total Costs
Annual Administration Fixed Fee $59,431
On-line Public Access Fixed Fee $2,369
Additional As-Needed Programming* Time and Materials N/A TOTAL $61,800
Harris & Associates, Inc. Proposal for Administration and Related Services for the Wastewater Utility Billing – FY 2025-26 5 of 5 Hourly Rates
Key Personnel Hourly Rate
Any additional services outside of the agreed upon Scope of Services will be billed on a time and materials basis.
Our 2025 hourly rates are as follows.
Reimbursables
Mileage at current IRS allowable rate and parking expenses incurred by office employees are charged at cost.
Prints, messenger service, air travel, and other direct expenses will be charged at cost plus ten percent. The service of outside consultants will be charged at cost plus ten percent.
Title 2025 Hourly Rate
Vice President/Senior Consultant $309.00
Director $283.25
Project Manager $190.55
Deputy Project Manager $180.25
Senior Analyst $164.80
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AWARDING A TASK ORDER TO
SNIPES-DYE ASSOCIATES FOR ROADWAY AND SITE
DESIGN SERVICES FOR THE EL PASO
STREET/HIGHWOOD AVENUE NEIGHBORHOOD
TRAFFIC MANAGEMENT PROGRAM PROJECT
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issues:
Should the City of La Mesa award a task order to Snipes-Dye Associates in the amount of $90,680 for the design of the El Paso Street/Highwood Avenue Neighborhood Traffic Management Program project?
Recommendation:
Adopt resolution awarding a task order to Snipes-Dye Associates in the amount of $90,680 for the design of the El Paso Street/Highwood Avenue Neighborhood Traffic Management Program (NTMP) project.
Fiscal Impact:
On February 27, 2024, $750,000 of American Rescue Plan Act (ARPA) funding (Resolution 2024-020) was made available for the completion of projects such as this in Phase III of the NTMP.
City’s Strategic Goals:
Maintain a community where residents and visitors feel safe. Invest in infrastructure to serve the needs of the community.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 3
Promote a high quality of life that current and future generations can afford to call home.
BACKGROUND:
The Neighborhood Traffic Management Program (NTMP) was adopted by City Council in February 2004 to provide engineering solutions called traffic calming measures, which are methods of reducing vehicle speeds or discouraging cut-through traffic in residential neighborhoods. The City Council has approved a citizen-based approach to managing traffic issues on residential streets and the formulation of a formal process for handling request for traffic calming measures.
The NTMP is divided into three phases: Phase I gathers data and investigates the severity of the problem through a ranking system. Phase II involves the study of the traffic problems and eligibility of appropriate engineering solutions chosen by affected street residents. Phase III, involves obtaining funding for the installation and construction of the chosen solutions from Phase II.
On March 25, 2025, the City Council approved the El Paso Street and Highwood Avenue NTMP project to begin Phase III construction of all approved improvements determined during Phase II.
DISCUSSION:
In May 2024, the City advertised a request for qualifications (RFQ 25-01) and conducted a formal selection process to choose highly qualified firms that could provide various services. Snipes-Dye Associates was one of the consultants selected to enter into a master agreement. The terms of the master agreement allow for the issuance of task orders to authorize specific items of work on an as-needed basis for the selected consultants.
In April 2025, the City solicited proposals from pre-qualified firms for roadway and site design services for the project. On May 21, 2025, a proposal was received from SnipesDye Associates, who was subsequently found to be the most highly qualified firm for this work. The proposed scope of work is listed below to design five traffic calming measures and detailed in Attachment C.
1. Highwood Avenue – Chicanes
2. Highwood Avenue – Speed Table
3. El Paso Street and Dalhart Avenue – Roundabout
4. El Paso Street – Midblock Crosswalk
5. El Paso Street and Kelton Avenue – Crosswalk Island
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 3
A final scope of work and fee were negotiated to provide design services for $90,680.
Design work is expected to commence shortly if the task order is approved by the City Council. Construction is anticipated to begin in early 2026.
CONCLUSION:
Staff recommends that the City Council adopt resolution to award a task order to SnipesDye Associates in the amount of $90,680 for the design of the El Paso Street/Highwood Avenue Neighborhood Traffic Management Program project.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
____________________________
Brianda De La Torre
Assistant Engineer
Attachments: A – Resolution Awarding Task Order to Snipes-Dye for NTMP Design Services
B – Snipes-Dye Associates La Mesa Traffic Calming Proposal C – City of La Mesa NTMP 2025 - Design Requests
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA AWARDING A
TASK ORDER TO SNIPES-DYE ASSOCIATES FOR ROADWAY AND SITE
DESIGN SERVICES FOR THE EL PASO STREET/HIGHWOOD AVENUE
NEIGHBORHOOD TRAFFIC MANAGEMENT PROGRAM PROJECT
WHEREAS, in February 2004, the City of La Mesa adopted a Neighborhood Traffic Management (NTMP) program to provide engineering solutions called traffic calming measures for managing traffic issues on residential streets with the formulation of a formal process for handling request for traffic calming measures;
WHEREAS, on February 27, 2024, $750,000 of American Rescue Plan Act (ARPA) funding (Resolution 2024-020) was made available for the completion of projects such as this in Phase III of the NTMP;
WHEREAS, on March 25, 2025, the City approved the El Paso Street and Highwood Avenue NTMP project to begin Phase III construction of all approved improvements determined during Phase II;
WHEREAS, in May 2024, the City advertised a request for qualifications (RFQ 25-01) for asneeded engineering services; WHEREAS, on August 13, 2024, a master agreement was executed with Snipes-Dye Associates as a qualified firm to provide as-needed roadway and site design services; and WHEREAS, on April 2025, the City of La Mesa requested proposals from pre-qualified firms for Roadway and Site Design (RSD) services for the El Paso Street and Highwood Avenue project and Snipes-Dye Associates was subsequently found to be the most highly qualified firm to perform the work.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor is hereby authorized to award a task order to Snipes-Dye Associates in the amount of $90,680 for roadway and site design services of the El Paso Street/Highwood Avenue Neighborhood Traffic Management Program project with funding from available ARPA funds.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10
th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
Snipes-Dye associates
____________________________________________________________________________________________ c i v i l e n g i n e e r s a n d l a n d s u r v e y o r s 8348 Center Drive, Suite G • La Mesa, CA 91942-2910 • 619/697-9234 • Fax 619/460-2033
William A. Snipes, P.E., L.S.
Principal
Matthew P. Kurtz, P.E.
Principal
Todd Rockwell, L.S.
Survey Manager
Adolfo Flores Jr.
Asst. Survey Manager
Diana C. Padilla, P.E.
Project Engineer
May 21, 2025
File: LMXXXX
Brianda De La Torre
Assistant Engineer
Public Works – Engineering Department, City of La Mesa
8130 Allison Avenue
La Mesa, CA 91942
Re: City of La Mesa Traffic Calming- Agreement for certain civil engineering and surveying services.
Dear Brianda:
As you have requested, we are presenting this agreement for certain civil engineering services in relation to your property located in La Mesa, CA.
The project consists of preparing a total of five standard details for construction and a set of construction drawings for a proposed traffic circle.
This agreement is between Public Works – Engineering Department, City of La Mesa, hereinafter called “Client”, and SNIPES ENGINEERING, INC., a California Corporation, doing business as, SNIPES-DYE ASSOCIATES hereinafter called “Consultant”.
The specific scope of services to be provided by Consultant for the benefit of Client under the terms of this Agreement shall be as follows:
1) STANDARD DRAWINGS – Consultant shall develop a total of five (5) standard drawings for proposed traffic calming measures that include a Chicane, Speed Table, Round-A-Bout, Mid-Block Crosswalk, and a Crosswalk Island. Standard drawing shall include typical notes and details needed for construction of said Standard Drawings. Details will be “generic” in nature so as to be adaptable to most standard City Street configurations. Specifications will be referenced to the “Green Book” and/or City of La Mesa Standard Specifications or Drawings. Special conditions or applications may not be suitable for a standard drawing and will need a more focused design by a Civil Engineer.
2) EL PASO & DALHART AVE ROUND-A-BOUT – Consultant shall coordinate with City staff on conceptual design and striping. This includes meetings with City staff to coordinate project planning and design. Consultant shall provide a construction drawing for the proposed Round-A-Bout at El Paso Street & Dalhart Avenue. This
City of La Mesa Traffic Calming LMXXXX
includes a topographic survey approximately 400 linear feet in each direction from the center of the intersection and the right-of-way shall be developed from record maps. A full set of Construction Drawings including a title sheet, detail sheet, existing condition sheet, demo plan, public improvement plan, signage and striping plan, erosion control plan and notes. Assumes contractor will be responsible for providing traffic control plans to the satisfaction of the City based upon approved drawings and construction phasing. Should the City prefer the Consultant prepare traffic control plans, additional authorization will be required.
Landscaping has not been included as it has not been determined where and how landscaping would be implemented. SDA can procure a landscape architect once design has been fully coordinated with City as an add service. Does not include electrical design for flashing signage, beacons, or in-ground lighting. Should those items be deemed necessary by the agency, Consultant will coordinate additional authorization as necessary. Assumes no permanent post construction BMP’s will be implemented. Includes coordination and site visits. Assumes no utility relocations.
3) AGENCY PROCESSING - Consultant shall process to a point of technical approval the construction drawings for the proposed round-a-bout with the City of La Mesa.
4) CONSTRUCTION ADMINISTRATION - Consultant shall support the Client during construction including attending one pre-construction meeting, review of material submittals, responses to requests for information, site visit (1), meeting (1), and general construction coordination. Includes one final punch list walk and preparation of as-built drawings. Contractor shall provide legible red-line drawings for as-built purposes.
5) OTHER - Consultant shall perform such other services not specifically defined above, as requested by Client.
In consideration of the above services, Client agrees to pay Consultant fixed fees and hourly charges as follows:
1) STANDARD DRAWINGS (5) $15,750
2) EL PASO/DALHART ROUND-A-BOUT $56,860
2A) PROJECT PLANNING $ 9,120
2B) TOPO SURVEY $13,500
2C) CONSTRUCTION DRAWINGS $34,240
3) AGENCY PROCESSING $7,400
4) CONSTRUCTION ADMINISTRATION $10,670
5) OTHER HOURLY
=======
City of La Mesa Traffic Calming LMXXXX
Total Fixed Fees (not including hourly) $90,680
Hourly charges as listed above shall be charged at the rates shown on the current “Schedule of Hourly Billing Rates” attached hereto as Exhibit “A”.
The agreed upon fixed fees and hourly rates shall be in force and effect until June 30, 2025 at which time the unbilled fees may be adjusted upward annually to reflect wage increases for office and field personnel.
Services will be billed monthly and will be considered past due after 30 days from the billing date.
Limitations to the above scope of work are as follows:
1) The only work included within this Agreement is the work specifically described in the above scope of services or additive extra work as authorized by Client to be charged at hourly rates.
2) Utility locating or mark-out services and survey collection of data are not included in the scope of services unless authorized as an additional service. 3) Consultant will not provide structural engineering design services for any retaining walls shown on his plans. Where possible, Consultant will specify retaining walls that have been pre-approved by the regulating agency or walls for which standard plans exist. Consultant is not responsible for preparing and processing a retaining wall plan with the City Building Department.
4) Landscape plans shall not be part of Consultant’s work. 5) Dos not include electrical design for flashing signage, beacons, or in-ground lighting. 6) This project is subject to prevailing wage rates.
7) Does not include a full boundary, Right-of-Way shall be developed from record maps. 8) Does not include traffic control plans.
9) Does not include utility relocation plans.
10) Does not include traffic signals or signal modifications. 11) Does not include street lighting.
12) Geotechnical report and investigation are not included. 13) Negotiation with neighboring property owners for easements, letters of permission to grade or other such items is not part of these services unless authorized as an extra work item to be charged at hourly rates.
14) The plan processing services included within the above scope of services are intended to cover normal processing with the agencies. If Client requires accelerated processing that necessitates extra work on the part of Consultant, Client shall authorize the payment for the extra services required.
15) Coordination with San Diego Gas & Electric, Communications, and the cable television company for utility services shall be provided by others.
City of La Mesa Traffic Calming LMXXXX
16) Project architect shall provide AutoCAD files with appropriate layering conventions.
Linework shall be on a separate and correct layer(s), in particular the building foundation(s) shall be on separate layer(s) to allow for the proper placement of the building on the site. This linework shall be used for horizontal control during construction by the construction surveyor. Consultant shall not be responsible for other disciplines file layering. File provided not meeting this criterion will be returned.
17) Consultant’s work shall be prepared in AutoCAD 2D.
18) Consultant does not work in BIM or REVIT.
19) Does not include fire flow calculations or testing. 20) Does not include MEP demand and or sizing of facilities. 21) If the scope of work includes surveying services this work shall be limited to the hours of 6am to 4pm, Monday through Friday, excluding holidays and shall be based on a minimum of 6 consecutive hours of access at the project site. If work is requested to be performed outside of these days or hours then overtime premium rates shall occur (1.5 times regular rate).
22) This Agreement is based upon the project plans and project construction being prepared as one development phase.
Client and Consultant state that they have read the “Standard Provisions of Agreement Between Client and Consultant” attached hereto as “Exhibit B” and made a part hereof by reference and hereby agree to the terms and conditions stated therein as a part of this Agreement (as may be modified within “Exhibit B”). The signature of Client on the Acceptance portion of this Agreement indicates acceptance of the terms and conditions as denoted on “Exhibit B” even though Client may not have initialed each sheet of said “Exhibit B”.
Client has the right to terminate services under the provisions of item 14 of Exhibit “B”.
Consultant has the right to terminate services in the event of bankruptcy of Client or in the event of failure to pay for services rendered in accordance with the terms of Exhibit “B”, items 17 and 20.
Out of pocket expenses incurred by Consultant shall be reimbursed by Client at actual cost plus 15% for handling.
The Consultant in no way warrants the approval of the Project by any public agency.
The Client agrees that Consultant is due his fee for work completed regardless of whether the Project is approved by any public agency.
Should there be a lapse in the provision of services (as defined in the above scope of services) for a period of six months or greater, and said lapse is due to the project becoming dormant because of the direction of Client, then this Agreement may be considered terminated at the sole option of Consultant.
The Client agrees to provide the Consultant with a current preliminary title report for the subject property and further agrees to have a preliminary soils report and geological investigation prepared by others as necessary.
City of La Mesa Traffic Calming LMXXXX
If notice to proceed is delayed for any reason beyond 60 days from the date of the Agreement, the above stated fees are subject to revisions at the option of the Consultant.
Thank you for this opportunity to be of service. If this Agreement meets with your approval, we can schedule work as soon as we receive a copy of the signed Agreement.
We would, of course, have to approve any requested changes before proceeding.
Sincerely yours,
SNIPES-DYE ASSOCIATES
Matthew P. Kurtz, R.C.E. 79546
Principal
Attachments
If this Agreement meets with your approval, please sign your acceptance below and return one copy to us.
ACCEPTED BY:_______________________________________ DATE:____________________ Brianda De La Torre
Assistant Engineer
FOR: Public Works – Engineering Department, City of La Mesa
City of La Mesa Traffic Calming LMXXXX
EXHIBIT “A”
SCHEDULE OF HOURLY BILLING RATES
For the period of July 1, 2024 through June 30, 2025
CIVIL ENGINEERING SERVICES
Principal Engineer $235
Project Manager $215
Project Engineer $195
Sr. Design Engineer $160
Design Engineer $140
Assistant Design Engineer $120
Junior Design Engineer $110
CAD Technician $140
Assistant CAD Technician $110
Technical Assistant $95
Project Administrator $70
SURVEYING SERVICES
Principal Surveyor $235
Project Manager $215
Survey Manager $215
GPS Survey Crew $235
One Person Survey Crew $205
One Person Survey Crew Prevailing Wage $260
Two Person Survey Crew $235
Two Person Survey Crew Prevailing Wage $325
Survey Analyst $160
Survey Calculations $150
CAD Technician $140
Assistant CAD Technician $110
Technical Assistant $95
Project Administrator $70
Note: Surveying rates shown include all equipment.
OTHER SERVICES
Forensic Engineering $325
Depositions and Court Testimony $425
(travel time @ $325 rate, no minimum)
Outside Expenses (subconsultants, printing charges, subsistence) Cost + 15%
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Neighborhood Traffic Management Program 2025
Design Requests
Overview
The City of La Mesa is seeking civil construction plans with accompanying design standards and design details for various locations identified for traffic calming measures by the recently approved 2025 Neighborhood Traffic Management Program (NTMP).
Submittals must be accompanied by examples of previous design work which display capabilities for the execution of below listed design work.
Design Items
• Highwood Avenue - Chicanes
• Highwood Avenue - Speed Table
• El Paso Street and Dalhart Avenue - Roundabout
• El Paso Street - Midblock Crosswalk
• El Paso Street and Kelton Avenue - Crosswalk Island
This document will present the aforementioned project sites and provide conceptual proposed drawings to serve as approximations for desired design. The drawings attached should serve solely as a guide, final designs shall be in accordance with current design standards and practices.
Each project site has existing constraints and desired design alternatives which shall be considered in the design process. These conditions will be described in detail on the following pages for each site.
2 | Page
Highwood Avenue - Chicanes
The segment of Highwood Avenue between Seattle Drive and Cinthia Avenue has been selected for both chicanes and a speed table. The downhill roadway segment east of Seattle Drive splits into two ~19’-20’ wide lanes with a median along its duration and rejoins to a singular roadway at the base of the hill. The slope at this segment varies from 9% to 13%.
The desired curb-type chicane design must provide adequate alteration to the roadway within the split section to lower vehicle speeds to within the 15 to 25 mph range.
The roadway must maintain a minimum 14’ width to allow for emergency vehicle access for the neighborhood. The design should service to slow regular traffic but also provide proper navigability to emergency services.
The aesthetics of the chicanes are an important feature for this design. The City would like the option between a ‘plain’ flat top chicane design and a ‘hollow’ chicane design. The ‘hollow’ design should be able to accommodate baja cresta rocks, succulents, or other low maintenance, native plant life.
Highwood Avenue (West) – Google Maps
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Highwood Avenue - Speed Table
A speed table is desired for the eastern portion of Highwood Avenue near its intersection with Cinthia Street. The roadway is approximately level in this portion, making it viable location simultaneously to slow traffic and provide for safe pedestrian usage.
Similarly to the chicanes on the western segment, the speed table should discourage regular traffic from reaching excessive speeds. The speed table design shall accommodate emergency vehicles through a navigable width and slope.
Drainage is a major concern through the proposed speed table location. The City is requesting designs that address this concern and provide for proper stormwater flow.
Additionally, the City desires options for a speed table which warps to meet existing curb and one which does not warp to existing curb.
The speed table design shall incorporate proper signage and Rectangular Rapid Flashing Beacons to provide for appropriate pedestrian visibility.
Highwood Avenue (East) – Google Maps
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El Paso Street and Dalhart Avenue - Roundabout
The intersection of El Paso Street and Dalhart Avenue sees considerable traffic from its proximity to arterials along with being adjacent to a school. The City is exploring implementation of a roundabout design to replace the existing yield and stop intersection.
The roundabout must provide adequate facilities for all modes of transportation.
Emergency vehicles and school buses should be able to comfortably navigate the intersection while maintaining a safe speed. The design must allow pedestrians to access to all movements with standard ADA accommodations.
It is highly desirable for the design to allow bicyclists to navigate the roundabout both as a vehicle and as a pedestrian. This can be achieved through bike ramps on proposed pedestrian areas.
Sidewalk and pedestrian areas provide the opportunity for aesthetic choices such as planters, benches, or tables if the design allows such space.
Conserving parking on El Paso Street should be a key aspect of the design. The attached concept shows angled parking on the eastern side of the intersection which serves the dual purpose of providing for school pickup/drop-off and protecting the bike lane.
El Paso Street (West) – Google Maps
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El Paso Street – Midblock Crosswalk
Accompanying the desired roundabout, the City is also proposing a midblock crosswalk with new curb ramps directly west of the intersection of El Paso Street and Dalhart Avenue.
The new midblock crosswalk will require ADA compliant ramps to meet existing sidewalk. The crosswalk shall be a standard, yellow continental crosswalk which will meet a proposed ‘island’ delineated by striping, flexible delineators, and signage.
This design is solely for the associated pedestrian ramps and continental crosswalk, the aforementioned ‘island’ will be completed separately by the City and is provided only to assist in the design process.
El Paso Street (West) – Google Maps
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El Paso Street – Crosswalk Island
The intersection of El Paso Street and Kelton Avenue lies east of Murray Manor Elementary School and sees noticeable foot traffic during the school year but lacks appropriate pedestrian accommodations.
The City is seeking to construct a raised island at the intersection which provides for pedestrian movements throughout the intersection. All pedestrian approaches must be ADA compliant, provide proper pedestrian visibility for vehicles on their approach, and join with existing sidewalks.
The island itself should be level, with a sizable portion allocated for the addition of community art in some form to be determined in the future.
El Paso Street (East) – Google Maps
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REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AWARDING A CONTRACT FOR STREET
SWEEPING SERVICES WITH SWEEPING
CORPORATION OF AMERICA
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issues:
Should the City Council adopt the resolution awarding a contract for street sweeping services to the Sweeping Corporation of America in the amount $222,278?
Recommendation:
Staff recommends the City Council adopt a resolution awarding a contract for street sweeping services with Sweeping Corporation of America in the amount of $222,278.
Fiscal Impact:
Street sweeping services are budgeted in Account No. 101-64300-313.
City’s Strategic Goals:
Invest in infrastructure to serve the needs of the community.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 3
BACKGROUND:
Street sweeping services generally consist of sweeping on approximately 343 curb miles of city streets, approximately 73,558 square feet of municipal parking lots, approximately 1,926,620 square feet of City parking lots, approximately 46 curb miles of raised median island curbs, and other special areas as needed.
Sweeping Corporation of America (SCA) has become the only sweeping company in the region capable of performing street sweeping at the frequency and volume required by the City of La Mesa and other municipalities that do not perform sweeping in-house.
The proposed contract for street sweeping services was secured through the Sourcewell cooperative purchasing program. Sourcewell operates as a service cooperative and serves as a national municipal contracting agency that establishes and provides nationally leveraged and competitively solicited construction contracts, which can be utilized by member agencies such as the City of La Mesa. By utilizing the Sourcewell cooperative agreement, the City ensures it receives competitive pricing and value while streamlining the procurement process.
Services received by the City through a qualified cooperative purchasing program such as Sourcewell are exempt from competitive bidding pursuant to Municipal Code Section
2.40.070(c).
DISCUSSION:
The City of La Mesa received a quote through the Sourcewell cooperative pricing for street sweeping services, with a cost of $222,278 for Fiscal Year 2025-2026. The contract will cover a one-year term, from July 1, 2025, to June 30, 2026. The initial contract period is also one year, with the option to renew for four additional one-year periods, with any adjustments based on the California Construction Cost Index, capped at an annual increase of 4%.
CONCLUSION:
Staff recommends that the City Council adopt the attached resolution to award an initial one-year contract for Fiscal Year 2025-2026 for street sweeping services to Sweeping Corporation of America in the amount of $222,278 with options to renew for up to four additional one-year periods.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
____________________________
Jose Ornelas
Assistant Director of Public Works
Attachments: A. Resolution
B. Proposal
C. Cost Estimate
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA AWARDING
A CONTRACT FOR STREET SWEEPING SERVICES WITH SWEEPING
CORPORATION OF AMERICA
WHEREAS, there is a need to maintain the cleanliness of streets, parking lots, raised median island curbs, and other special areas within the City of La Mesa; WHEREAS, Sweeping Corporation of America (SCA) has become the only sweeping company in the region with the ability to perform street sweeping in the frequency and volume required by the City of La Mesa;
WHEREAS, La Mesa Municipal Code Section 2.40.190 allows the City to join other public jurisdictions in cooperative purchasing programs, which is in the City’s best interests as it ensures continuous, high-quality services while maintaining fiscal responsibility; WHEREAS, the City of La Mesa has worked with SCA to obtain the lowest mutually agreed sweeping rates available under cooperative procurement pricing; and WHEREAS, the contract for street sweeping services with SCA will be for an initial oneyear term, from July 1st, 2025 through June 30th, 2026, with options to renew for up to four additional one-year periods.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, approves an initial one-year contract for Fiscal Year 2025-2026 (FY26) for street sweeping services to Sweeping Corporation of America in the amount of $222,278 with options to renew for up to four additional one-year periods.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
May 22, 2025
Contract #062421-SWP
Jose Ornelas
Assistant Director of Public Works
City of La Mesa
8152 Commercial Street
La Mesa, CA 91942
Dear Jose,
Based on our recent conversations, SCA is pleased to offer the following Sourcewell cooperative pricing to the City of La Mesa. SCA would like to enter a one-year contract with four (4) oneyear option periods. Sourcewell account 27523 for the period of July 1, 2025 – June 30, 2026 new contract period. Adjustments will be based upon the California Construction Cost Index, with an annual 4% cap.
July 1, 2025 – June 30, 2026 renewal period:
Description Non-Prevailing Wage Price
Street Sweeping (per curb mile) $ 36.50
Parking Lot Sweeping (per sq. ft.) $ 0.0011
Downtown Sidewalk Cleaning (Each) $170.45
Special Sweeping Services (Per Hour -Day Shift) $170.45 Special Sweeping Services (Per Hour -Night Shift) $210.23 Emergency Sweeping Services (Per Hour -Day Shift) $170.45 Emergency Sweeping Services (Per Hour -Night Shift) $210.23 Please reach out with any questions you may have at 310-740-1601 or via email at [email protected].
Regards,
Rick Anderson
Director of Business Development
[email protected]
C: 310-740-1601
ATTACHMENT C
FY25/26 Cost Estimate for Street Sweeping
12 - Monthly Street Sweeping Services $202,006.00
12 - Monthly Lot Sweeping Services $19,272.00
Estimated FY25/26 Cost $221,278.00
Additional sweeping as needed $1,000.00
Total Contract Value $222,278.00
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION APPROVING THE FIRST AMENDMENT
TO THE AGREEMENT WITH SOUTHWEST SIGNAL
SERVICE, INC. FOR TRAFFIC SIGNAL MAINTENANCE,
EMERGENCY REPAIRS AND RELATED
CONSTRUCTION SERVICES
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issue:
Should the City Council adopt a resolution approving the first amendment to the agreement with Southwest Signal Service, Inc. for traffic signal maintenance, emergency repairs and related construction services in the amount of $106,308? Recommendation:
Staff recommends the City Council adopt a resolution approving the first amendment to the agreement with Southwest Signal Service, Inc. for traffic signal maintenance, emergency repairs and related construction services in the amount of $106,308.
Fiscal Impact:
The City of La Mesa’s portion of the four-city contractual work is estimated to be $106,308 in FY26 with an increase in unit costs of 3.8%. Funds are budgeted in Account No. 101- 64310-303.
City’s Strategic Goals:
Invest in infrastructure to serve the needs of the community.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 2
BACKGROUND:
The City of La Mesa has participated in a consortium of local municipalities to help reduce the cost of maintenance and repairs to the traffic signal system. By participating in the consortium with cities like El Cajon, Lemon Grove, and Santee, the City of La Mesa can take advantage of favorable labor rates to maximize the use of funds budgeted for this area of Public Works.
On June 11, 2024, the City Council awarded a street light maintenance contract to Southwest Signal Service, Inc. for FY25. Included in the award was an option to renew the contract up to four, one-year terms with satisfactory performance.
DISCUSSION:
Southwest Signal Service, Inc. has completed the first year of the traffic signal repair contract to the satisfaction of the City Engineer. Southwest Signal Service, Inc. is requesting a unit price increase for FY26 of 3.8% to match the San Diego area Urban Consumer Price Index (CPI-U) from February 2025. This amount is included in the contract value.
CONCLUSION:
Staff recommends that the City Council adopt a resolution approving the first amendment to the agreement with Southwest Signal Service, Inc. for traffic signal maintenance, emergency repairs and related construction services in the amount of $106,308.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
Attachments: A. Resolution
B. First Amendment to Agreement
ATTACHMENT A
RESOLUTION NO. 2025-__
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING THE FIRST AMENDMENT TO THE AGREEMENT WITH
SOUTHWEST SIGNAL SERVICE, INC. FOR TRAFFIC SIGNAL
MAINTENANCE, EMERGENCY REPAIRS AND RELATED CONSTRUCTION
SERVICES
WHEREAS, the City participates in a four-city consortium consisting of La Mesa, Lemon Grove, El Cajon and Santee to procure traffic signal maintenance and repair services; WHEREAS, the City of La Mesa awarded a maintenance agreement to Southwest Signal Service, Inc. on June 11, 2024 based on the bid results of the consortium bidding process;
WHEREAS, the maintenance agreement had an initial one-year term expiring June 30, 2025 with the possibility of four, one-year extensions based upon satisfactory performance of work as determined by the City Engineer; and
WHEREAS, the City Engineer is satisfied with the level of service and quality of work the City has been receiving and a one-year extension is recommended.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor and the City Clerk approve the first amendment to the agreement with Southwest Signal Service, Inc. for traffic signal maintenance, emergency repairs and related construction services through June 30, 2026 in the amount of $106,308.
Said contract is on file in the office of the City Clerk.
BE IT FURTHER RESOLVED the Mayor and the City Clerk are hereby authorized to accept and execute a contract and any future extensions with Southwest Signal Service, Inc. to perform the work at the prices set forth in said contract.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025-__, duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
FIRST AMENDMENT TO AGREEMENT BETWEEN CITY OF LA MESA AND SOUTHWEST SIGNAL SERVICE, INC. FOR TRAFFIC SIGNAL
MAINTENANCE, EMERGENCY REPAIRS, AND RELATED CONSTRUCTION
SERVICES
THIS AMENDMENT TO AGREEMENT executed on _____________, by and between the City of La Mesa, a municipal corporation, hereinafter referred to as “City,” and Southwest Traffic Signal Service, Inc., hereinafter referred to as “Contractor.”
1. RECITALS:
1.1 The City and Contractor have entered into an Agreement for traffic signal maintenance, emergency repairs and related construction services in the City (the “Agreement”). Said Agreement was executed pursuant to the City Council’s acceptance of Contractor’s low bid on June 11, 2024. The Agreement allows for (4) four, (1) one-year extension with adjustment in the contract unit prices.
1.2 The City and Contractor desire to extend the term of the Agreement for one additional year from July 1, 2025, through June 30, 2026, including a 3.8% CPI increase from last year’s unit costs under the contract.
NOW, THEREFORE, IT IS AGREED by and between the parties that the Agreement shall be amended as follows:
2. TERMS:
2.1 Section 1 of the agreement entitled “ENGAGEMENT OF CONTRACTOR” shall be amended to read as follows:
“The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement. Contractor is hereby engaged for the time period starting July 1, 2025, through June 30, 2026. The City and Contractor agree to a 3.8% CPI increase from last year’s unit costs.”
“The City Manager shall have the sole and exclusive right to exercise any options contained in this agreement on behalf of the City including granting price increases up to but not exceeding the CPI-U for the San Diego area.”
2.2 Section 8 of the agreement entitled “COMPENSATION TO CONTRACTOR” shall be amended to read as follows:
“The total fee for professional services shall be billed on a time-and-material basis with a total amount not to exceed One Hundred Six Thousand, Three Hundred and Eight Dollars ($106,308).
All other terms, conditions and obligations contained in the Agreement other than those specified in this First Amendment Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement as of the date first above written.
CONTRACTOR CITY OF LA MESA
Southwest Signal Service, Inc. A Municipal Corporation
By: By:
Ryan T. Clark, President Mark Arapostathis, Mayor
ATTEST:
Megan Wiegelman, City Clerk
APPROVED AS TO FORM:
Glenn Sabine, City Attorney
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION APPROVING THE SECOND
AMENDMENT TO THE AGREEMENT WITH
SOUTHWEST SIGNAL SERVICE, INC. FOR STREET
LIGHT MAINTENANCE AND EMERGENCY REPAIRS
ISSUING DEPARTMENT: Public Works
SUMMARY:
Issue:
Should the City Council adopt a resolution approving the second amendment to the agreement with Southwest Signal Service, Inc. for street light maintenance and emergency repairs in the amount of $90,965?
Recommendation:
Staff recommends the City Council adopt a resolution approving the second amendment to the agreement with Southwest Signal Service, Inc. for street light maintenance and emergency repairs in the amount of $90,965.
Fiscal Impact:
The City of La Mesa’s portion of the four-city contractual work is estimated to be $90,965 in FY26, with a 3.8% increase in unit costs. Funds are budgeted in Account No. 101-64310-303.
City’s Strategic Goals:
Invest in infrastructure to serve the needs of the community.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 2
BACKGROUND:
The City of La Mesa participates a consortium of local municipalities to help reduce the cost of maintenance and repairs to the street light system. By participating in the consortium with cities like El Cajon, Lemon Grove, and Santee, the City of La Mesa can take advantage of favorable labor rates to maximize the use of funds budgeted for this area of Public Works.
On June 13, 2023, the City Council awarded a street light maintenance contract to Southwest Signal Service, Inc. for FY24. Included in the award was an option to renew the contract up to four, one-year terms with satisfactory performance.
DISCUSSION:
Southwest Signal Service, Inc. has completed the second year of the street light repair contract to the satisfaction of the City Engineer. Southwest Signal Service, Inc. is requesting a price increase for FY26 of 3.8% to match the San Diego area Urban Consumer Price Index (CPI-U) from February 2025.
CONCLUSION:
Staff recommends that the City Council adopt a resolution approving the second amendment to the agreement with Southwest Signal Service, Inc. for street light maintenance and emergency repairs in the amount of $90,965.
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
Attachments: A. Resolution
B. Second Amendment to Agreement
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
APPROVING THE SECOND AMENDMENT TO THE AGREEMENT WITH
SOUTHWEST SIGNAL SERVICE, INC. FOR STREET LIGHT MAINTENANCE
AND EMERGENCY REPAIRS
WHEREAS, there is a need to maintain, repair, or replace street light components within the City of La Mesa;
WHEREAS, the City La Mesa participates in a four-city consortium with El Cajon, Lemon Grove and Santee for the procurement of street light maintenance services; WHEREAS, the City of El Cajon received three bids on April 12, 2023, and Southwest Signal Service, Inc. was found to be the lowest responsive and responsible bidder; WHEREAS, the City of La Mesa awarded a maintenance contract to Southwest Signal Service, Inc. on June 13, 2023;
WHEREAS, the initial term of the maintenance contract was for one year with the possibility of four one-year extensions based upon satisfactory performance of work as determined by the City Engineer, with the City Council approving the first amendment to the agreement in 2024; and
WHEREAS, the City Engineer is satisfied with the level of service and quality of work the City has been receiving and recommends a second agreement extension of one year.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the City Council of the City of La Mesa, California, that the Mayor and the City Clerk approving the second amendment to the agreement with Southwest Signal Service, Inc. through June 30, 2026 for street light maintenance and emergency repairs in the amount of $90,965. Said contract is on file in the office of the City Clerk.
BE IT FURTHER RESOLVED the Mayor and the City Clerk are hereby authorized to accept and execute a contract and any future extensions with Southwest Signal Service, Inc. to perform the work at the prices set forth in said contract.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
SECOND AMENDMENT TO AGREEMENT BETWEEN CITY OF LA MESA
AND SOUTHWEST SIGNAL SERVICE, INC. FOR STREET LIGHT
MAINTENANCE AND EMERGENCY REPAIRS
THIS AMENDMENT TO AGREEMENT executed on , by and between the City of La Mesa, a municipal corporation, hereinafter referred to as “City,” and Southwest Signal Service, Inc., hereinafter referred to as “Contractor.”
1. RECITALS:
1.1.1 The City and Contractor have entered into an Agreement for street light maintenance and emergency repair in the City (the “Agreement”). Said Agreement was executed pursuant to the City Council’s acceptance of Contractor’s low bid on June 13, 2023. The Agreement allows for (4) four, (1) one- year extension with adjustment in the contract unit prices.
1.1.2 The City and Contractor desire to extend the term of the Agreement for one additional year from July 1, 2025, through June 30, 2026, including a 3.8% CPI increase from last year’s unit costs under the contract.
NOW, THEREFORE, IT IS AGREED by and between the parties that the Agreement shall be amended as follows:
2. TERMS:
2.1 Section 1 of the Agreement entitled “ENGAGEMENT OF CONTRACTOR” shall be amended as follows:
“The City hereby agrees to engage Contractor and Contractor hereby agrees to perform the services set forth in this Agreement. Contractor is hereby engaged for the time period starting July 1, 2025, through June 30, 2026. The City and Contractor agree to a 3.8% CPI increase from last year’s unit costs.”
2.2 Section 8 of the Agreement entitled “COMPENSATION TO CONTRACTOR” shall be amended to read as follows:
“The total fee for professional services shall be billed on a time-and-material basis with a total amount not to exceed Ninety Thousand, Nine Hundred and Sixty-Five Dollars ($90,965.00).
All other terms, condition and obligation contained in the Agreement other those specified in this Second Amendment Agreement shall remain the in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to Agreement as of the date first above written.
CONTRACTOR CITY OF LA MESA
Southwest Signal Service, Inc. A municipal Corporation
By: By:
Ryan Clark, President Mark Arapostathis, Mayor
ATTEST:
Megan Wiegelman, City Clerk
APPROVED AS TO FORM:
Glenn Sabine, City Attorney
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: RESOLUTION AUTHORIZING A TASK ORDER TO DMAX ENGINEERING INC. FOR DRY WEATHER MS4
OUTFALL MONITORING AND PERSISTENT FLOW
PROGRAM
ISSUING DEPARTMENT: PUBLIC WORKS
SUMMARY:
Issues:
Should the City Council approve the attached resolution authorizing a Task Order to D-MAX Engineering, Inc. for the Dry Weather MS4 Outfall Monitoring and Persistent Flow Program?
Recommendation:
Staff recommends that the City Council approve the attached resolution authorizing a task order to D-MAX Engineering, Inc. for the Dry Weather MS4 Outfall Monitoring and Persistent Flow Program.
Fiscal Impact:
This task order totals $85,706 and is available in the Wastewater Engineering Operating Budget Account 207-64500-401.
City’s Strategic Goals:
Promote a high quality of life that current and future generations can afford to call home.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 3
BACKGROUND:
The National Pollution Discharge Elimination System (NPDES) permit for storm water discharge required the City of La Mesa to implement a Dry Weather MS4 Outfall Monitoring and Persistent Flow Sampling Program. The intent of this program is to provide lab and field analysis, flow measurement, observations, and trash assessment at selected storm drain outfalls around the City. The work will also include a required written report, data assessment, and analysis to compare to past years data.
Each monitoring year (October 1 through September 30), the City is required to assess two times at least 80 percent of its major MS4 outfalls. The City has 24 major outfalls, for a total of 40 visits. Also, 5 outfalls that are persistently flowing must be tested twice each for pH, conductivity, temperature, turbidity, and dissolved oxygen. This will complete the required monitoring for the period of October 1, 2024, through September 30, 2025.
To conduct the MS4 Outfall Monitoring Program the City of La Mesa has in the past used the services of D-MAX Engineering, Inc. This firm is the current on-call consultant for storm water pollution prevention services and is very familiar with La Mesa’s drainage system. D-MAX Engineering, Inc. has in the past provided La Mesa with excellent and cost competitive services for field monitoring programs and monitoring reports.
The proposed fee for the MS4 Outfall Monitoring Program is $85,706. This fee includes an estimated fee of $4,000 to conduct follow-up or source determinations if needed. Also included is $10,000 of as needed services in order respond and address regulatory requests pertaining to storm water sampling and monitoring.
Attached is a copy of the proposal submitted by D-MAX Engineering, Inc., tailored to La Mesa’s needs, to perform the MS4 Outfall Monitoring Program prior to September 30, 2025.
CONCLUSION:
Staff recommends that the City Council approve the resolution authorizing a Task Order to D-MAX Engineering, Inc for the Dry Weather MS4 Outfall Monitoring and Persistent Flow Program.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 3
Reviewed by: Respectfully submitted by:
____________________ ____________________________
Greg Humora Michael Throne, PE
City Manager Director of Public Works
Attachments: A. Resolution
B. Scope and Fee
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA
AUTHORIZING A TASK ORDER TO D-MAX ENGINEERING, INC. FOR DRY WEATHER MS4 OUTFALL MONITORING AND PERSISTENT FLOW
PROGRAM
WHEREAS, one of the City of La Mesa’s strategic goals is to provide a high quality of life that current and future generations can afford to call home; WHEREAS, the City is required by the San Diego Regional Water Quality Control Board to annually implement a Dry Weather Municipal Separate Storm Sewer System (MS4) Outfall Monitoring and Persistent Flow Program;
WHEREAS, the intent of this program is to provide lab and field analysis, observations, and trash assessment at selected storm drain outfalls around the City; and WHEREAS, in the 2024 As-Needed Request for Qualifications 25-01, D-MAX Engineering was selected to provide professional engineering services in the area of storm water pollution prevention.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Mayor is hereby authorized and instructed to execute for and on behalf of the City a Task Order between the City of La Mesa and D-MAX Engineering, for a fee of $85,706, for the Dry Weather MS4 Outfall Monitoring and Persistent Flow Program.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California, held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF THE CITY CLERK
I, MEGAN WIEGELMAN, CMC, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025-___, duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
D-MAX Engineering, Inc.
Consultants in Water & Environmental Sciences
5440 Morehouse Drive Suite 4500 San Diego, CA 92121 (858) 352-6816 Fax (858) 352-6817 April 2, 2025
Mr. Joe Kuhn
Environmental Manager
City of La Mesa
8130 Allison Avenue
La Mesa, CA 91944-0937
Re: Proposal for Dry Weather MS4 Outfall Monitoring for the 2024-2025 Monitoring Year
Dear Mr. Kuhn:
D-MAX Engineering, Inc. is pleased to submit this proposal to assist the City of La Mesa (City) stormwater program with monitoring tasks required by San Diego Regional Water Quality Control Board (Regional Board) Order No. R9-2013-0001 as amended by Order Nos. R9-2015- 0001 and R9-2015-0100 (Municipal Permit) for the 2024-2025 monitoring year.
Scope of Services
The scope of services for major tasks to be completed are described below.
I. Dry Weather Major MS4 Outfall Discharge Monitoring and Reporting The Municipal Permit requires the City to perform Dry Weather Major MS4 Outfall Discharge Monitoring each monitoring year (October 1 through September 30). The City is required to visit at least 80 percent of its major MS4 outfalls within each Watershed Management Area (WMA) twice per monitoring year. The City has 23 major MS4 outfalls (19 within the San Diego River WMA and 4 within the San Diego Bay WMA), which equates to a total of 40 required site visits (32 in San Diego River and 8 in San Diego Bay).
The field work will include performing a flow measurement, collecting visual observations, conducting trash assessments, and performing discharge source investigations. In cases where outfalls are inaccessible, upstream proxy sites are used a replacements. Data will be recorded such that relevant parameters can be reported in the regional standard format for delivery to the watershed groups.
A summary report will be provided to the City upon completion of the program, which will include an updated inventory of monitoring sites, results in tabular form, and recommendations based on monitoring results. The summary report will also include a map of monitoring locations and monitoring site photos as attachments. A spreadsheet of relevant data in regional data sharing format will be provided along with the report.
II. Non-Stormwater Persistent Flow Sampling
In accordance with Section D.2.b. of the Municipal Permit, the City is required to perform nonstormwater persistent flow MS4 outfall discharge monitoring. In each WMA, the “highest priority” persistently flowing (HPPF) outfalls are selected for lab sampling. Based on results from last year’s monitoring program, the numbers of highest priority outfalls in each watershed are as follows:
• San Diego River (Alvarado): 5
• San Diego Bay (University): 2
Mr. Joe Kuhn
April 2, 2025
5440 Morehouse Dive Suite 4500 San Diego, CA 92121 (858) 352-6816 Fax (858)352-6817 As required by the Municipal Permit, we will visit each highest-priority persistently flowing outfall twice during the monitoring year and collect samples when measurable flow is present. During each visit with sufficient flow, the following will occur:
• Field tests will be completed for pH, temperature, conductivity, turbidity, and dissolved oxygen using calibrated field meters.
• Grab samples will also be collected and submitted to certified laboratories for the constituents identified in the Storm Drain Outfall Monitoring Plan of the San Diego River WMA WQIP and in the MS4 Outfall Monitoring Program Monitoring Plan of the San Diego Bay WMA WQIP, depending on which WMA the outfall is located in.
All sampling and analyses will be conducted in accordance with 40 Code of Federal Regulations (CFR) Part 136. Lab reports will be delivered from our lab in CEDEN compatible format, as requested by the WQIP groups.
As directed by the San Diego River WMA and the San Diego Bay WMA monitoring plans, a field duplicate and a field blank will be submitted for the monitoring program. For cost effectiveness, these will be completed as follows:
• 1 duplicate for San Diego Bay.
• 1 duplicate for San Diego River, but it will only include the tests that were not already run as part of the San Diego Bay duplicate.
• 1 blank covering all analytes that are required in either of the two watersheds.
In addition, as required by the WQIPs, we will also collect one sample for total hardness, as well as total organic carbon and total dissolved carbon, from the receiving water upstream of the point where any flow from the outfall converges with the receiving water. During each round of sampling a maximum of seven receiving water samples will be collected. Data from these samples will be incorporated into compliance calculations during reporting.
The monitoring summary report will summarize the results of the analyses, including a comparison of results to the applicable NALs as provided in the Municipal Permit. We will also discuss potential sources of NAL exceedances and recommendations for further investigation if applicable.
Based on the Regional Board’s comments on the City’s Microbial Source Identification Work Plan (MSIWP), submitted in compliance with Time Schedule Order (TSO) Number R9-2024- 0010, additional bacteria sampling will take place during the remainder of the TSO period (through 2028). E. coli samples will be collected up to twice per year during routine dry weather monitoring from ten (10) persistently flowing outfalls when sufficient flow is present.
III. Discharge Source Investigations
Source investigations will be required in order to determine a source of any non-stormwater discharges observed at each major outfall. Investigations will be conducted in accordance with the County of San Diego Follow Up Investigation Procedures and will focus on identifying sources of flow, particularly in cases where observations (color, clarity, odor, floatables, etc.) indicate a high possibility of an illegal discharge occurring. Any illegal discharges identified will be directly reported to the City via shared tracking spreadsheet, and investigation results will be summarized and included in the monitoring report.
Mr. Joe Kuhn
April 2, 2025
5440 Morehouse Dive Suite 4500 San Diego, CA 92121 (858) 352-6816 Fax (858)352-6817 IV. As-Needed Services
We are also available to provide additional services to support the City’s compliance with stormwater regulations on an as-needed basis. Most funds are expected to be allocated toward assisting the City with regional compliance tasks under Time Schedule Order Number R9-2024- 0010, including developing a Pollution Prevention Plan, a Microbial Source Abatement Workplan, and annual reporting based on monitoring activities. Other as-needed services may include, but are not limited to, additional discharge source investigations, inspections of facilities or areas identified as potential sources of NAL exceedances, supplemental sampling, data analysis, reporting, responding to regulatory requests or orders, and literature review.
Cost Estimate
Our proposed costs to complete the scope of services described above are as follows:
Service Cost
1. Dry Weather MS4 Outfall Monitoring and Reporting $13,808
2. Non-Stormwater Persistent Flow Sampling (time and
materials, not to exceed) $47,898
3. Discharge Source Investigations (time and materials, not to exceed) $4,000
4. As-needed Tasks (time and materials, not to exceed) $20,000 Total $85,706
Costs for Task 1 are based on lump sum service, and the costs for Tasks 2 through 4 are based on time and materials. Time and materials services will be completed in accordance with our attached fee schedule.
Please feel free to contact us if you have any questions or would like to discuss this proposal in more detail. We look forward to working with you on this project.
Sincerely,
D-MAX Engineering, Inc.
John Quenzer, MS, QSD, CPSWQ
Vice President
REPORT to the MAYOR and MEMBERS of the CITY COUNCIL
From the CITY MANAGER
DATE: June 10, 2025
SUBJECT: CONSIDERATION OF THE PRELIMINARY BIENNIAL
BUDGET FOR FISCAL YEARS 2025-2027
ISSUING DEPARTMENT: Finance and City Manager’s Office
SUMMARY:
Issues:
Should the City Council adopt the proposed 2025-2027 Preliminary Budget and direct staff to return with any amendments in August with the 2025-2027 Final Budget?
Recommendation:
That the City Council adopt the proposed 2025-2027 Preliminary Budget and direct staff to return with any amendments in August with the 2025-2027 Final Budget Fiscal Impact:
The fiscal year 2025-2027 Biennial Budget is in balance. The total expenditure budget (for all funds) for 2025-2026 is $122,745,829 and the total budget for 2026-2027 is $123,695,503. General Fund expenditure budget totals $76,484,310 and $79,680,878 in 2025-2026 and 2026-2027, respectively.
General Fund revenue budget totals $76,445,432 and $79,993,117 in 2025-2026 and 2026-2027, respectively.
Based on these numbers, 2026-2027 ending General Fund reserves are estimated at $62,573,237, which is 75% of operating expenditures in 2026-2027. These estimates exceed the City Council's 15% rainy day reserve goal and 25% cash flow reserves goal in both 2025-2026 and 2026-2027.
This budget has eleven (11) new positions and three (3) reclassifications
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 2 of 6
in 2025-2026 at an annual cost of $1,502,500 for the new positions and $50,500 for the reclassifications. There are also seven (7) new positions in 2026-2027 which have an annual cost of $2,035,800, as shown in Attachment 3.
The CIP Budget totals $29,565,000 in 2025-2026 and $19,516,500 in 2026-2027. The CIP Budget is included in Attachment E.
City’s Strategic Goals:
Ensure a strong financial outlook through careful planning, sustainable service levels, and fiscal sustainability.
BACKGROUND:
This submittal of the 2025-2027 Preliminary Budget is the 13th biennial budget for the City of La Mesa. Preparation of a City budget is a heavy lift for every department especially the Finance Department. Adoption of a 2-year budget saves significant staff time in the second year of the budget cycle as there are typically minimal changes in the second year.
As with prior budgets, adoption of the budget is a two-step process. The first step is presentation and adoption of the 2025-2027 Preliminary Budget. The second step is for staff to incorporate any changes requested by City Council or recommended by staff into a Final Budget to be adopted in August. Staff anticipates returning to Council in June 2026 with a Mid-Biennium Budget update and will bring forward any necessary adjustments to the second year of the budget at that time.
DISCUSSION:
The 2025-2027 Biennial Budget is a balanced spending plan. Using the financial statements from the last independent audit for June 30, 2023, General Fund reserves remain solid at $62,573,237. The strong growth in General Fund revenues and the positive cash flows of the last five years, provide considerable confidence in the City’s fiscal sustainability during the next two-year budget cycle.
The enclosed Preliminary Budget document includes an Executive Overview, which will be the focus of staff's presentation to the City Council.
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 3 of 6
Proposed New Significant Budget Items:
There are three main projects in the 2025-2027 Biennial Budget highlighted as follows:
1. There are 18 new staff positions and 3 reclassifications that will cost a combined two-year total $3,588,800. These positions are detailed in Attachment C, however, it is important to highlight here the improved level of services to the community these positions will provide.
a. Based on a recent staffing study conducted in 2023 and in response to recent growth in La Mesa, over the next 2 years the Police Department is proposing to add four (4) full-time sworn officers in the patrol and detective divisions, to form a community engagement team. One (1) police lieutenant is also being added for additional supervision needs in the department.
Also, two (2) full-time Community Services Officers are being added to assist with patrol and traffic operations. There is also a compensation adjustment for the Executive Assistant to the Police Chief. There is also one (1) full-time Crime Analyst to assist with patrol as recommended in the Staffing Study performed last fiscal year. Lastly, one (1) full-time Police Dispatcher is being added to assist with increased call volume. b. Heartland Fire & Rescue, is requesting to add one (1) full-time Administrative Analyst I to be split between the three Heartland JPA Cities.
This position with assist with the administrative back log including the inspection function in the fire prevention division.
c. In Public Works, staff is proposing the addition of one (1) Tree Trimmer to assist in the maintenance of the City’s urban forest and assist the Sr. Tree Trimmer and increase productivity in this activity.
d. In Information Technology (IT), staff is proposing one (1) IT Analyst to maintain information systems, monitor cyber security, update the City phone system, continue moving data to the cloud, and handling increased help desk calls for service.
e. In Human Resources (HR), staff is proposing adding two (2) new positions, which includes an HR Technician to assist with administrative support, recruiting, and general HR functions. The other position is an HR Analyst to support the journey level functions of the City as an HR generalist. f. In Community Development, staff is proposing to reclass one (1) existing Associate Planner to Senior Planner to meet the more technical demands of the Planning Division.
g. In Community Services, staff is proposing to add one (1) Facilities Specialist to support the maintenance of buildings and parks under the supervision and management of the department.
h. In City Manager’s Office (City Clerk’s Office), staff is recommending compensation adjustments to the Deputy City Clerk to better align with
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 4 of 6
median salary studies. The other change is reclassification of an existing Records Technician position, to Records Program Manager, to reflect the actual skill set required to perform current duties.
2. The next phase of the Civic Center project is moving forward, with the City Hall space needs analysis underway.
3. The Compensation Plan is an important part of the Biennial Budget to ensure we remain consistent with salary schedules and human resources policies. Previously negotiated increases for the Police Officers Association and Heartland Firefighters of La Mesa Local 4759 have been updated in the Compensation Plan (Attachment 4). Negotiated salary increase with the La Mesa City Employees’ Association with be reflected in the final budget.
4. The Capital Improvement Program (CIP) Budget presentation is a change in the way we budget and account for CIP projects and their individual funding sources.
Management of CIP projects has been changed from line item budgeting to an expanded project accounting focus to better identify CIP projects, costs, and available funding sources on the City’s Balance Sheet as well as the City’s Budget.
As shown in detail in Attachment E, the two-year cost of the CIP Budget totals $29,565,000 and $19,516,500 in 2025-2026 and 2026-2027, respectively, each individual project cost is identified, along with their funding source for each year.
There are a total of 90 CIP projects, as reviewed with the Planning Commission, of which 67 are programmed for the next two-year phase of the 5-Year CIP (FY 2026 – FY 2030) Plan broken down as follows:
a. Wastewater CIP Projects: There are 4 proposed projects, with a combined two-year budget total of $3,720,900.
b. Transportation Projects: There are 20 proposed projects, with a combined two-year budget total of $28,510,000.
c. Storm Drain CIP Projects: There are 5 proposed projects, with a combined two-year budget total of $2,107,600.
d. Facilities CIP Projects: There are 25 proposed projects, with a combined two-year budget total of $19,841,000.
e. Parks CIP Projects: There are 11 proposed projects, with a combined two-year budget total of $1,095,800.
f. Miscellaneous Projects: There are 2 proposed projects, with a combined two-year budget total of $8,406,200 (includes $8,206,200 Rule 20-A funding).
In the most recent community survey homeless was once again the number one concern raised by La Mesa residents. The proposed budget continues funding for 4 full-time employees for the Homeless Outreach Mobile Engagement (HOME) program. Two position were added during the last budget cycle. Resident survey responses indicated that there was a statistically significant improvement in the perception of how La Mesa was addressing the problem. Improvements were also reflected in the 2025 Point In Time
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 5 of 6
Count that showed a 9% decrease in La Mesa’s homeless population. The HOME program is a key component of the City’s Homeless Action Plan.
The City will continue implementation of the Climate Action Plan to reduce communitywide greenhouse gas emissions. This includes the Energy Efficiency Plan for HVAC, Lighting, Solar, and other monitoring systems on municipal buildings to improve energy efficiency. A solar photovoltaic system is proposed to be installed at the Public Works Operations Center on Commercial Street. An electric vehicle charging master plan will be completed.
The City continues to upgrade and green the vehicle fleet with electric cars where possible as old cars are replaced.
Park upgrades continue with the planned ADA access upgrades to the existing restroom, park, and edge of Rolando School from 70th street. Waite Drive Park design will be completed during this budget cycle and staff will continue to explore options for construction funding.
Traffic calming will help implement the Neighborhood Traffic Management Program that will reduce speed and improve safety on residential streets. Additionally, street reconstruction, repairs, and improvements continue throughout the City.
Streetlight and Traffic Signal upgrades will be made at various intersections throughout the City to improve safety, traffic flow, and reduce congestion and facilitate improved pedestrian access.
Major sewer system replacement and rehabilitation encompassing 15,500 linear feet and 70 manholes is planned in West La Mesa in the University sewer basin. Other sewer system improvements continue by replacing sewer lines by priority based on the City’s Master Plan.
The 69th and Boulevard Drive Storm Drain project is almost complete and staff will explore options to install a pocket park with interpretive signage near the open channel area.
Some of the major capital equipment purchases include a new stage for the Community Center. This stage is in need of replacement and is an important amenity for this heavily used event space by the community. The Fire Department has requested replacement of the 2009 aerial ladder truck. This is a significant expensive and a critical piece of equipment for the community. Fire equipment is now experiencing delivery delays that lead to orders not being fulfilled for 3 to 4 years. The Police Department plans to replace 2 patrol units per year, 3 Community Services Officer vehicles, a 28-year-old evidence van, a motorcycle, and the 2008 parking control vehicle. The Public Works Department
Report to Mayor and Councilmembers
Date: June 10, 2025
Page: 6 of 6
Wastewater Section is in need of a new backhoe to replace a 2008 unit that no longer meets California emissions requirements.
The Preliminary Budget incorporates moderate to flat increases in most revenue sources.
As expected, over the past year, sales tax revenue has been leveling off and will be monitored. The same can be said the revenue from the sale of cannabis. With almost all of the planed dispensaries opened and the opening of other dispensaries by neighboring jurisdictions outside of La Mesa, cannabis related revenue has stabilized.
On the expenditure side, the 2025-2027 Preliminary Budget reflects increases for the unfunded accrued liability portion of California Public Employees' Retirement System, negotiated salary increases, equipment replacement and supplies, professional and specialized services, and overtime.
The 2025-2027 Preliminary Budget includes all salary and benefit increases that have been negotiated through fiscal year 2027. The LMCEA 3-year labor negotiations will be reflected in the Final Budget document to be brought back in August.
CONCLUSION:
Staff recommends that the City Council adopt the proposed 2025-2027 Preliminary Budget and direct staff to return with any changes in August with the 2025-2027 Final Budget.
Reviewed by: Respectfully submitted by:
____________________
Greg Humora
City Manager
Attachments:
A. Enabling Preliminary Biennial Budget Adoption Resolution for FY 2025-2027.
1. Line-Item Budget for Enabling Budget Resolution
B. Operating Budget Document FY 2025-2027.
C. Staffing Updates FY 2025-2026.
D. Compensation Plan Update.
1. Resolution for Comp Plan Update
2. Exhibit A for Resolution for Comp Plan Resolution
E. CIP Budget Document
RESOLUTION NO. 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA MESA,
CALIFORNIA, APPROVING THE PRELIMINARY BIENNIAL BUDGET FOR THE FISCAL YEAR THAT BEGINS ON JULY 1, 2025, AND ENDS JUNE 30, 2027 WHEREAS, the City is required to adopt a Budget and spending plan by June 30th of each fiscal year to allow the City to continue operations on July 1st of the new fiscal year; WHEREAS, the City has completed its estimates of revenues and expenditures, as well as fund balance reserves for the upcoming two-year budget cycle; WHEREAS, the City has confirmed that a balanced budget was prepared, with operating revenues and expenditures in balance, and fiscally sustainable through the next two fiscal years; WHEREAS, the City Council was presented the Preliminary Fiscal Year 2025-2027 Biennial Budget on June 10, 2025; and
WHEREAS, the City Council will be presented with a Final Fiscal Year 2025-2027 Budget within 90 days, to incorporate any changes requested by the City Council, as well as to adjust any budgeted costs related to labor negotiations and or other subsequent events approved by the City Council.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the City Council of the City of La Mesa, hereby approves the Fiscal Year 2025-2027 Preliminary Biennial Budget as presented with expenditure appropriation amounts and estimated revenues, by fund, department, and object code included in the line-item document attached to this Resolution as Exhibit A.
PASSED AND ADOPTED at a Regular meeting of the City Council of the City of La Mesa, California held the 10th day of June 2025, by the following vote, to wit:
AYES:
NOES:
ABSENT:
CERTIFICATE OF CITY CLERK
I, MEGAN WIEGELMAN, City Clerk of the City of La Mesa, California, do hereby certify the foregoing to be a true and exact copy of Resolution No. 2025- , duly passed and adopted by the City Council of said City on the date and by the vote therein recited.
MEGAN WIEGELMAN, CMC, City Clerk
(SEAL OF CITY)
TOTAL REVENUES AND EXPENSE: ALL FUNDS BY DEPARTMENT
Expenses
General Fund
GENERAL FUND
Administrative Services
NON DEPARTMENTAL $0 -$93,427 $0 $0 $0
COMMUNICATIONS MANAGER $0 $9,491 $18,080 $20,200 $20,200
CITY CLERK
EXPENSES – – – $4,500 $4,500
Salaries $233,304 $264,117 $374,122 $360,705 $360,705
Fringe Benefits $139,981 $134,226 $215,858 $188,741 $214,744 Personal Expenses $7,582 $5,738 $7,360 $13,220 $13,220
Materials, Supplies, and Services $33,933 $161,418 $161,400 $89,500 $273,700 Equip & Capital Outlay $23,700 $0 $0 $0 $0
CITY CLERK TOTAL $438,500 $565,499 $758,740 $656,666 $866,869
CITY MANAGER
EXPENSES – – – $8,925 $8,925
Salaries $799,984 $803,608 $941,300 $968,511 $968,511
Fringe Benefits $428,885 $382,686 $492,310 $566,054 $640,076 Personal Expenses $20,930 $15,004 $28,610 $23,002 $23,102 Materials, Supplies, and Services $146,382 $98,703 $292,540 $262,515 $232,975 Equip & Capital Outlay $0 $72,340 $0 $0 $0
CITY MANAGER TOTAL $1,396,181 $1,372,341 $1,754,759 $1,829,007 $1,873,589
INFORMATION TECHNOLOGY
EXPENSES – – – $9,000 $9,000
Salaries $456,497 $447,724 $403,473 $627,042 $627,042
Fringe Benefits $288,308 $259,420 $278,896 $385,082 $434,463 Personal Expenses $7,409 $6,092 $13,520 $17,839 $17,839 Materials, Supplies, and Services $414,240 $429,255 $857,125 $759,450 $656,690 Equip & Capital Outlay $0 $0 $0 $0 $0
INFORMATION TECHNOLOGY
TOTAL $1,166,454 $1,142,491 $1,553,014 $1,798,413 $1,745,034
HUMAN RESOURCES
EXPENSES – – – $6,000 $7,500
Salaries $188,956 $303,209 $586,580 $435,851 $525,999
Fringe Benefits $105,180 $146,818 $256,318 $222,281 $291,772 Personal Expenses $5,053 $20,577 $31,340 $39,900 $40,000 Materials, Supplies, and Services $192,329 $140,562 $120,425 $193,810 $194,910 Equip & Capital Outlay $0 $0 $0 $0 $0
HUMAN RESOURCES TOTAL $491,518 $611,166 $994,663 $897,842 $1,060,181
NON-DEPARTMENTAL
Description Pending – – $0 $0 $0
EXPENSES $0 $0 $423,000 $423,000 $423,000
Salaries $194,235 $301,684 $300,000 $200,000 $200,000
Fringe Benefits $171,350 $73,585 $183,940 $215,000 $221,000 Personal Expenses $511,898 $606,387 $1,104,317 $1,095,050 $1,145,800 Materials, Supplies, and Services $755,734 $687,334 $959,514 $558,500 $664,660 Other Financing Sources $0 $0 $0 $0 $0
Equip & Capital Outlay $0 $0 $0 $0 $0
NON-DEPARTMENTAL TOTAL $1,633,217 $1,668,990 $2,970,771 $2,491,550 $2,654,460 WORKERS COMPENSATION $0 $0 $0 $0 $0
LIABILITY RISK FINANCING – – $0 $0 $0
POLICE-DOWNTOWN PARKING – – $0 $0 $0
NON DEPARTMENTAL – – $0 $0 $0
ADMINISTRATIVE SERVICES TOTAL $5,125,869 $5,276,550 $8,050,027 $7,693,678 $8,220,333 ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
----------
Expenses
CITY CLERK TOTAL
CITY MANAGER TOTAL
INFORMATION TECHNOLOGY
TOTAL
HUMAN RESOURCES TOTAL
NON-DEPARTMENTAL TOTAL
ADMINISTRATIVE SERVICES TOTAL
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
I • I •
$438,S00 $565,499 $758,740 $656,666 $866,869
$1,396,181 $1,372,341 $1,754,7S9 $1,829,007 $1,873,589
$1,166,454 $1,142,491 $1,553,014 $1,798,413 $1,745,034
$491,518 $611,166 $994,663 $897,842 $1,060,181
$1,633,217 $1,668,990 $2,970,771 $2,491,550 $2,654,460
$5,125,869 Page 162 of 652 $5,276,SS0 $8,050,027 $7,693,678 $8,220,333 I Community Development
LAND DEVELOPMENT $0 $0 – $423,154 $432,978
COMMUNITY DEVELOPMENT
Description Pending $0 $0 – – –
EXPENSES – – $0 $0 $0
Materials, Supplies, and Services $0 $0 – – –
COMMUNITY DEVELOPMENT TOTAL $0 $0 $0 $0 $0
PLANNING
EXPENSES – – – $12,675 $12,675
Salaries $387,084 $601,300 $1,048,696 $888,353 $888,353 Fringe Benefits $308,700 $331,679 $596,077 $486,190 $552,848 Personal Expenses $3,853 $6,841 $28,800 $21,000 $21,000 Materials, Supplies, and Services $135,003 $131,425 $888,670 $677,165 $275,125 Equip & Capital Outlay $579 $0 $10,620 $5,600 $5,600
PLANNING TOTAL $835,219 $1,071,245 $2,572,864 $2,090,983 $1,755,601
BUILDING
EXPENSES $0 $0 $50,000 $58,175 $58,175
Salaries $368,847 $406,896 $717,450 $507,086 $507,086
Fringe Benefits $317,916 $292,190 $471,389 $402,941 $460,424 Personal Expenses $3,246 $3,021 $9,195 $6,500 $6,500
Materials, Supplies, and Services $734,853 $452,963 $979,060 $853,030 $800,520 Equip & Capital Outlay $0 $0 $1,050 $1,100 $1,100
BUILDING TOTAL $1,424,863 $1,155,071 $2,228,144 $1,828,832 $1,833,805 LM SUCCESSOR AGENCY – – $0 $0 $0
LM HSNG SUCCESSOR AGENCY – – $0 $0 $0
COMMUNITY DEVELOPMENT TOTAL $2,260,081 $2,226,316 $4,801,008 $4,342,969 $4,022,384 Police Department
POLICE $0 $0 – – –
POLICE-SERVICES
EXPENSES $0 $0 $3,200 $46,700 $46,700
Salaries $1,781,243 $1,942,039 $2,004,731 $2,860,369 $2,964,151 Fringe Benefits $1,207,780 $1,094,890 $1,180,135 $1,814,164 $2,045,839 Personal Expenses $43,087 $40,895 $49,075 $72,720 $70,020 Materials, Supplies, and Services $1,292,815 $1,132,802 $1,418,530 $1,972,077 $1,661,671 Equip & Capital Outlay $2,723 $0 $7,340 $68,900 $50,300 POLICE-SERVICES TOTAL $4,327,648 $4,210,626 $4,663,012 $6,834,930 $6,838,681
POLICE PATROL
EXPENSES – – – $79,500 $84,000
Salaries $6,208,910 $6,244,073 $6,247,800 $6,752,597 $7,220,082 Fringe Benefits $4,263,207 $3,796,639 $4,364,598 $5,733,420 $6,666,763 Personal Expenses $143,501 $132,352 $188,595 $199,720 $192,620 Materials, Supplies, and Services $932,123 $787,031 $1,133,673 $1,188,600 $1,060,550 Equip & Capital Outlay $107,800 $0 $7,350 $7,350 $7,350 POLICE PATROL TOTAL $11,655,541 $10,960,096 $11,942,016 $13,961,187 $15,231,365
POLICE-INVESTIGATIONS
EXPENSES – – – $25,500 $25,500
Salaries $2,329,623 $2,866,066 $3,109,353 $2,536,615 $2,596,577 Fringe Benefits $1,876,476 $1,705,412 $2,107,203 $2,390,622 $2,706,532 Personal Expenses $46,881 $49,992 $76,990 $66,500 $66,500 Materials, Supplies, and Services $300,827 $277,976 $416,000 $363,610 $363,610 Equip & Capital Outlay $0 $0 $4,950 $70,000 $0
POLICE-INVESTIGATIONS TOTAL $4,553,808 $4,899,445 $5,714,496 $5,452,847 $5,758,719
POLICE-TRAFFIC
EXPENSES – – – $13,125 $13,125
Salaries $934,635 $1,036,612 $1,210,966 $1,108,676 $1,143,623 Fringe Benefits $734,662 $678,712 $847,855 $1,002,126 $1,140,596 Personal Expenses $25,356 $28,919 $31,430 $31,300 $33,800 ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
ACTUALS FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2026 FY2027
COMMUNITY DEVELOPMENT TOTAL $0 $0 $0 $0 $0
PLANNING TOTAL $835,219 $1,071,245 $2,572,864 $2,090,983 $1,755,601 BUILDING TOTAL $1,424,863 $1,155,071 $2,228,144 $1,828,832 $1,833,805 COMMUNITY DEVELOPMENT TOTAL $2,260,081 $2,226,316 $4,801,008 $4,342,969 $4,022,384 $4,327,648 $4,210,626 $4,663,012 $6,834,930 $6,838,681
$11,655,541 $10,960,096 $11,942,016 $13,961,187 $15,231,365 $4,553,808 $4,899,445 $5,714,496 $5,452,847 $5,758,719
Materials, Supplies, and Services $94,300 $74,849 $112,170 $95,290 $80,880 POLICE-TRAFFIC TOTAL $1,788,952 $1,819,092 $2,202,420 $2,250,517 $2,412,024
HOME PROG
Salaries $0 $0 $333,146 $333,146 $333,146
Fringe Benefits $0 $0 $153,329 $153,330 $153,330
Personal Expenses $0 $421 $10,000 $12,000 $12,000
Materials, Supplies, and Services $14,002 $19,943 $27,590 $37,200 $33,700 HOME PROG TOTAL $14,002 $20,365 $524,065 $535,676 $532,176
POLICE-ANIMAL CONTROL
Salaries $0 $0 $0 $0 $0
Fringe Benefits $0 $0 -$1 -$1 -$1
Personal Expenses $0 $0 $0 $0 $0
Materials, Supplies, and Services $367,254 $353,208 $397,090 $406,700 $406,700 POLICE-ANIMAL CONTROL TOTAL $367,254 $353,208 $397,089 $406,699 $406,699
POLICE-COMMUNITY RESRCES
EXPENSES – – – $6,000 $7,500
Salaries $263,446 $273,302 $474,834 $506,896 $598,927
Fringe Benefits $181,440 $164,428 $183,453 $252,196 $325,331 Personal Expenses $37,558 $47,579 $65,950 $55,900 $56,400 Materials, Supplies, and Services $110,636 $57,213 $232,145 $208,015 $101,365 Equip & Capital Outlay $0 $60,360 $286 $9,000 $54,000
POLICE-COMMUNITY RESRCES
TOTAL $593,080 $602,883 $956,668 $1,038,007 $1,143,523
SUPP LAW ENFRCMNT - COPS – – $0 $0 $0
DOWNTOWN PARKING – – $0 $0 $0
POLICE DEPARTMENT TOTAL $23,300,285 $22,865,714 $26,399,766 $30,479,863 $32,323,187 Fire Department
FIRE-MANAGEMENT
Salaries $0 $0 $0 $0 $0
Fringe Benefits $0 $0 $0 $0 $0
Personal Expenses $1,168 $22 $400 $400 $400
Materials, Supplies, and Services $117,009 $72,568 $120,020 $104,930 $82,970 Equip & Capital Outlay $0 $2,145 $2,100 $0 $0
FIRE-MANAGEMENT TOTAL $118,177 $74,735 $122,520 $105,330 $83,370
FIRE-OPERATIONS
EXPENSES – – – $61,500 $61,500
Salaries $6,132,208 $6,514,452 $6,368,377 $8,007,038 $8,213,648 Fringe Benefits $3,824,357 $3,434,473 $4,100,665 $5,020,572 $5,681,956 Personal Expenses $111,168 $172,137 $221,754 $207,656 $207,656 Materials, Supplies, and Services $1,985,768 $1,625,539 $1,864,280 $2,024,153 $2,130,263 Equip & Capital Outlay $0 -$31,575 $2,400 $0 $0
FIRE-OPERATIONS TOTAL $12,053,501 $11,715,026 $12,557,476 $15,320,919 $16,295,023
FIRE-PREVENTION
EXPENSES – – – $3,000 $3,000
Salaries $145,619 $132,173 $233,154 $169,926 $169,926
Fringe Benefits $116,504 $90,023 $137,315 $148,162 $164,870 Personal Expenses $6,681 $1,800 $10,020 $7,850 $7,850
Materials, Supplies, and Services $73,511 $90,559 $147,970 $146,310 $144,320 Equip & Capital Outlay $0 $0 $1,600 $0 $0
FIRE-PREVENTION TOTAL $342,314 $314,556 $530,059 $475,248 $489,966
FIRE HAZMAT/EMERG PREP
Salaries $0 $0 $0 $0 $0
Fringe Benefits $0 $0 $0 $0 $0
Personal Expenses $0 $0 $0 $0 $0
Materials, Supplies, and Services $88,063 $91,959 $102,210 $106,130 $115,310 FIRE HAZMAT/EMERG PREP TOTAL $88,063 $91,959 $102,210 $106,130 $115,310 FIRE-EMERG. MEDICAL SERV.
EXPENSES – – – $0 $0
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
POLICE-TRAFFIC TOTAL
HOME PROG TOTAL
POLICE-ANIMAL CONTROL TOTAL
POLICE-COMMUNITY RESRCES
TOTAL
POLICE DEPARTMENT TOTAL
FIRE-MANAGEMENT TOTAL
FIRE-OPERATIONS TOTAL
FIRE-PREVENTION TOTAL
FIRE HAZMAT/EMERG PREP TOTAL
ACTUALS
FY2024 FY2025
$1,788,952 $1,819,092
$14,002 $20,365
$367,254 $353,208
$593,080 $602,883
$23,300,285 $22,865,714
$118,177 $74,735
$12,053,501 $11,715,026
$342,314 $314,556
$88,063 $91,959
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$2,202,420 $2,250,517 $2,412,024
$524,065 $535,676 $532,176
$397,089 $406,699 $406,699
$956,668 $1,038,007 $1,143,523
$26,399,766 $30,479,863 $32,323, 187
$122,520 $105,330 $83,370
$12,557,476 $15,320,919 $16,295,023
$530,059 $475,248 $489,966
$102,210 $106,130 $115,310
Salaries $284,042 $298,211 $226,563 $90,000 $90,000
Fringe Benefits $179,327 $159,979 $190,626 $120,215 $139,715 Personal Expenses $7,830 $2,662 $7,868 $7,952 $7,952
Materials, Supplies, and Services $199,947 $200,253 $230,820 $200,270 $127,040 Equip & Capital Outlay $0 $0 $37,320 $0 $0
FIRE-EMERG. MEDICAL SERV. TOTAL $671,146 $661,104 $693,197 $418,437 $364,707 FIRE-HEARTLAND J.P.A.
EXPENSES – – – $10,500 $10,500
Salaries $1,316,823 $1,112,448 $1,524,691 $1,297,292 $1,310,745 Fringe Benefits $824,901 $682,634 $869,586 $920,531 $1,039,089 Personal Expenses $25,120 $11,425 $51,490 $34,680 $34,680 Materials, Supplies, and Services $31,172 $91,142 $37,620 $36,000 $36,300 FIRE-HEARTLAND J.P.A. TOTAL $2,198,016 $1,897,650 $2,483,387 $2,299,003 $2,431,314 FIRE DEPARTMENT TOTAL $15,471,217 $14,755,029 $16,488,848 $18,725,067 $19,779,690 Community Services
COMMUNITY SERVICES
Materials, Supplies, and Services $1,357 $0 $0 $0 $0
COMMUNITY SERVICES TOTAL $1,357 $0 $0 $0 $0
AQUATICS
EXPENSES – – – $975 $975
Salaries $152,437 $165,886 $217,106 $83,047 $83,047
Fringe Benefits $74,988 $63,389 $64,669 $76,584 $87,782 Personal Expenses $11,035 $4,673 $10,750 $12,142 $10,742 Materials, Supplies, and Services $210,359 $212,845 $212,260 $215,030 $197,780 Equip & Capital Outlay $71 $4,240 $10,000 $18,000 $1,000 AQUATICS TOTAL $448,889 $451,033 $514,784 $405,778 $381,326
FACILITIES
EXPENSES – – – $2,400 $2,400
Salaries $98,431 $91,458 $134,430 $130,038 $130,038
Fringe Benefits $76,036 $61,523 $68,922 $121,338 $135,814 Personal Expenses $1,267 $482 $1,720 $4,858 $4,858
Materials, Supplies, and Services $197,324 $150,046 $168,670 $216,220 $214,050 Equip & Capital Outlay $8,659 $14,775 $10,000 $62,800 $14,800 FACILITIES TOTAL $381,717 $318,283 $383,742 $537,654 $501,960
CLASSES/SPORTS
EXPENSES – – – $600 $600
Salaries $128,471 $108,166 $139,660 $90,734 $90,734
Fringe Benefits $81,338 $61,236 $65,778 $78,926 $90,880 Personal Expenses $3,578 $2,234 $2,620 $3,200 $3,200
Materials, Supplies, and Services $398,052 $374,748 $286,600 $278,770 $279,850 Equip & Capital Outlay $3,168 $4,931 $7,600 $9,600 $7,600 CLASSES/SPORTS TOTAL $614,607 $551,314 $502,258 $461,830 $472,864
ADULT ENRICHMENT CENTER
EXPENSES – – – $3,000 $3,000
Salaries $175,314 $160,277 $172,812 $187,543 $187,543
Fringe Benefits $129,851 $109,616 $126,073 $145,804 $164,822 Personal Expenses $1,554 $1,244 $2,570 $3,510 $3,360
Materials, Supplies, and Services $67,900 $54,413 $85,740 $80,450 $79,500 Equip & Capital Outlay $3,780 $0 $7,900 $5,400 $4,500
ADULT ENRICHMENT CENTER
TOTAL $378,398 $325,550 $395,096 $425,707 $442,725
ADMINISTRATION $446,739 $405,869 $745,648 $769,779 $765,505 EVENTS & MARKETING $51,339 $123,538 $180,491 $25,082 $157,336 SPORTS $37,885 $42,973 $116,257 $75,469 $82,083
COMMUNITY SERVICES TOTAL $2,360,931 $2,218,561 $2,838,275 $2,701,299 $2,803,799 General Government
CITY COUNCIL
EXPENSES – – – $7,500 $7,500
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
FIRE-EMERG. MEDICAL SERV. TOTAL
FIRE-HEARTLAND J.PA TOTAL
FIRE DEPARTMENT TOTAL
COMMUNllY SERVICES TOTAL
AQUATICS TOTAL
FACILITIES TOTAL
CLASSES/SPORTS TOTAL
ADULT ENRICHMENT CENTER
TOTAL
ACTUALS
FY2024 FY2025
$671,146 $661,104
$2,198,016 $1,897,650
$15,471,217 $14,755,029
$1,357 $0
$448,889 $451,033
$381,717 $318,283
$614,607 $551,314
$378,398 $325,550
$2,360,931 $2,218,561
$693,197
$2,483,387
$16,488,848
$0
$514,784
$383,742
$502,258
$395,096
$2,838,275
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$418,437
$2,299,003
$18,725,067
$0
$405,778
$537,654
$461,830
$425,707
$2,701,299
$364,707
$2,431,314
$19,779,690
$0
$381,326
$501,960
$472,864
$442,725
$2,803,799
Salaries $67,657 $85,843 $72,010 $136,781 $136,781
Fringe Benefits $71,213 $61,738 $78,883 $83,059 $92,066 Personal Expenses $31,389 $38,259 $47,700 $46,700 $47,700 Materials, Supplies, and Services $35,344 $25,920 $35,020 $33,710 $33,980 CITY COUNCIL TOTAL $205,603 $211,759 $233,612 $307,750 $318,027
CITY ATTORNEY
EXPENSES – – – $1,500 $1,500
Salaries $311,808 $223,591 $269,961 $329,494 $329,494
Fringe Benefits $148,535 $121,968 $152,470 $184,686 $212,664 Personal Expenses $6,336 $3,048 $7,100 $8,000 $8,000
Materials, Supplies, and Services $142,634 $114,459 $156,100 $166,100 $166,100 CITY ATTORNEY TOTAL $609,313 $463,067 $585,631 $689,780 $717,758 GENERAL GOVERNMENT TOTAL $814,917 $674,826 $819,244 $997,530 $1,035,785 Public Works
ENVIRONMENTAL SERVICES – – $0 $0 $0
ENGINEERING
EXPENSES – – – $2,850 $2,850
Salaries $266,923 $241,014 $360,996 $222,914 $222,914
Fringe Benefits $193,384 $160,769 $225,483 $196,356 $224,123 Personal Expenses $4,066 $4,554 $8,010 $8,136 $8,136
Materials, Supplies, and Services $275,105 $263,236 $177,485 $207,990 $210,340 Equip & Capital Outlay $5,000 $6,653 $7,500 $7,500 $7,500 ENGINEERING TOTAL $744,478 $676,226 $779,475 $645,746 $675,863
TRFFC SAFETY ENGINEERING
EXPENSES – – – $3,150 $3,150
Salaries $185,894 $204,884 $319,452 $258,690 $258,690
Fringe Benefits $179,944 $164,293 $232,539 $235,012 $266,125 Personal Expenses $1,457 $1,017 $3,540 $3,887 $3,887
Materials, Supplies, and Services $852,633 $777,357 $928,139 $967,530 $974,180 Equip & Capital Outlay $0 $0 $0 $0 $0
TRFFC SAFETY ENGINEERING TOTAL $1,219,928 $1,147,551 $1,483,670 $1,468,269 $1,506,032
PW-ADMINISTRATION
EXPENSES – – – $2,775 $2,775
Salaries $199,976 $167,994 $230,395 $199,353 $199,353
Fringe Benefits $148,555 $121,396 $162,959 $166,409 $189,222 Personal Expenses $19,801 $10,488 $18,926 $32,480 $22,480 Materials, Supplies, and Services $102,855 $102,719 $119,180 $116,390 $118,860 Equip & Capital Outlay $3,762 $0 $0 $0 $0
PW-ADMINISTRATION TOTAL $474,949 $402,597 $531,461 $517,407 $532,690
STREET MAINTENANCE
EXPENSES – – – $11,250 $11,250
Salaries $241,989 $356,727 $432,714 $556,469 $556,469
Fringe Benefits $227,281 $228,133 $337,651 $376,841 $420,530 Personal Expenses $8,932 $8,157 $12,720 $16,815 $16,815 Materials, Supplies, and Services $1,288,437 $486,991 $1,372,400 $1,865,240 $1,871,520 Equip & Capital Outlay $2,657 $0 $0 $500 $0
STREET MAINTENANCE TOTAL $1,769,296 $1,080,009 $2,155,485 $2,827,115 $2,876,584
STREET CLEANING
EXPENSES – – – $750 $750
Salaries $26,397 $28,354 $31,500 $32,990 $32,990
Fringe Benefits $22,964 $22,877 $25,472 $32,426 $35,583 Personal Expenses $325 $325 $250 $0 $0
Materials, Supplies, and Services $204,725 $180,310 $227,210 $233,900 $240,800 STREET CLEANING TOTAL $254,411 $231,866 $284,432 $300,066 $310,123
BUILDING MAINTENANCE
EXPENSES – – – $6,000 $6,000
Salaries $293,486 $286,347 $309,287 $304,274 $304,274
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
ACTUALS FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2026 FY2027
CITY COUNCIL TOTAL $205,603 $211,759 $233,612 $307,750 $318,027 CITY ATTORNEY TOTAL $609,313 $463,067 $585,631 $689,780 $717,758 GENERAL GOVERNMENT TOTAL $814,917 $674,826 $819,244 $997,530 $1,035,785 ENGINEERING TOTAL $744,478 $676,226 $779,475 $645,746 $675,863 TRFFC SAFETY ENGINEERING TOTAL $1,219,928 $1,147,551 $1,483,670 $1,468,269 $1,506,032 PW-ADMINISTRATION TOTAL $474,949 $402,597 $531,461 $517,407 $532,690 STREET MAINTENANCE TOTAL $1,769,296 $1,080,009 $2,155,485 $2,827,115 $2,876,584 STREET CLEANING TOTAL $254,411 $231,866 $284,432 $300,066 $310,123
Fringe Benefits $202,743 $179,869 $200,652 $243,458 $271,738 Personal Expenses $5,193 $2,598 $6,980 $9,150 $9,150
Materials, Supplies, and Services $1,096,284 $942,082 $1,037,880 $1,193,490 $1,212,420 Equip & Capital Outlay $3,140 $0 $0 $0 $0
BUILDING MAINTENANCE TOTAL $1,600,846 $1,410,895 $1,554,799 $1,756,372 $1,803,582
FLEET MAINTENANCE
EXPENSES – – – $5,250 $5,250
Salaries $241,906 $264,203 $366,141 $346,368 $346,368
Fringe Benefits $236,551 $218,948 $308,419 $310,319 $342,521 Personal Expenses $18,886 $13,300 $21,460 $24,720 $24,720 Materials, Supplies, and Services $179,762 $126,240 $179,780 $195,310 $144,890 Equip & Capital Outlay $4,228 $6,011 $0 $1,800 $0
FLEET MAINTENANCE TOTAL $681,333 $628,702 $875,800 $883,767 $863,749
TRAFFIC SAFETY OPERATIONS
EXPENSES – – – $2,250 $2,250
Salaries $90,046 $85,986 $166,347 $110,742 $110,742
Fringe Benefits $91,839 $74,911 $132,068 $94,493 $107,792 Personal Expenses $1,707 $2,921 $4,060 $6,255 $6,255
Materials, Supplies, and Services $79,353 $116,723 $184,130 $216,150 $223,310 Equip & Capital Outlay $0 $0 $0 $0 $0
TRAFFIC SAFETY OPERATIONS
TOTAL $262,944 $280,540 $486,605 $429,890 $450,349
TREE TRIMMING
EXPENSES – – – $3,450 $3,450
Salaries $95,812 $91,909 $95,707 $168,197 $168,197
Fringe Benefits $77,514 $70,474 $75,326 $132,966 $144,822 Personal Expenses $1,056 $990 $1,590 $3,355 $3,355
Materials, Supplies, and Services $336,380 $313,735 $338,300 $353,530 $363,130 Equip & Capital Outlay $0 $0 $0 $0 $0
TREE TRIMMING TOTAL $510,763 $477,109 $510,923 $661,498 $682,954
STREETSCAPES MAINTENANCE
EXPENSES – – – $2,175 $2,175
Salaries $156,582 $116,505 $221,767 $118,114 $118,114
Fringe Benefits $154,215 $117,454 $191,119 $142,684 $158,297 Personal Expenses $1,046 $1,013 $3,518 $2,723 $2,723
Materials, Supplies, and Services $92,237 $112,345 $235,660 $230,700 $230,700 Equip & Capital Outlay $29,531 $30,127 $40,000 $69,500 $69,500
STREETSCAPES MAINTENANCE
TOTAL $433,612 $377,443 $692,063 $565,896 $581,509
PARK MAINTENANCE
EXPENSES – – – $15,600 $15,600
Salaries $587,590 $574,816 $682,743 $771,191 $771,191
Fringe Benefits $472,644 $433,354 $526,347 $648,733 $710,606 Personal Expenses $12,453 $11,568 $21,062 $25,770 $25,770 Materials, Supplies, and Services $586,396 $597,747 $801,700 $773,390 $779,650 Equip & Capital Outlay $3,801 $0 $31,800 $46,800 $46,800 PARK MAINTENANCE TOTAL $1,662,884 $1,617,485 $2,063,652 $2,281,484 $2,349,617
HARRY GRIFFEN PARK MAINT
EXPENSES – – – $4,275 $4,275
Salaries $160,947 $174,893 $179,529 $197,925 $197,925
Fringe Benefits $154,972 $141,779 $168,257 $190,888 $209,256 Personal Expenses $2,137 $2,244 $2,530 $3,653 $3,653
Materials, Supplies, and Services $148,648 $158,907 $209,980 $265,890 $228,330 Equip & Capital Outlay $1,188 $0 $0 $0 $0
HARRY GRIFFEN PARK MAINT TOTAL $467,891 $477,822 $560,296 $662,631 $643,439
BRIERCREST PARK MAINT
EXPENSES – – – $1,500 $1,500
Salaries $50,638 $48,875 $54,823 $58,038 $58,038
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
BUILDING MAINTENANCE TOTAL
FLEET MAINTENANCE TOTAL
TRAFFIC SAFETY OPERATIONS
TOTAL
TREE TRIMMING TOTAL
STREETSCAPES MAINTENANCE
TOTAL
PARK MAINTENANCE TOTAL
HARRY GRIFFEN PARK MAINT TOTAL
ACTUALS
FY2024 FY2025
$1,600,846 $1,410,895
$681,333 $628,702
$262,944 $280,540
$510,763 $477,109
$433,612 $377,443
$1,662,884 $1,617,485
$467,891 $477,822
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$1,554,799 $1,756,372 $1,803,582
$875,800 $883,767 $863,749
$486,605 $429,890 $450,349
$510,923 $661,498 $682,954
$692,063 $565,896 $581,509
$2,063,652 $2,281,484 $2,349,617
$560,296 $662,631 $643,439
Fringe Benefits $42,867 $37,971 $44,375 $50,138 $55,847 Personal Expenses $973 $893 $1,570 $1,150 $1,150
Materials, Supplies, and Services $28,387 $29,996 $49,620 $45,000 $45,000 Equip & Capital Outlay $0 $0 $0 $0 $0
BRIERCREST PARK MAINT TOTAL $122,864 $117,735 $150,388 $155,826 $161,535
DOWNTOWN VILLAGE MAINT
EXPENSES – – – $1,500 $1,500
Salaries $29,282 $36,685 $57,567 $56,534 $56,534
Fringe Benefits $35,094 $34,297 $57,225 $48,512 $54,008 Personal Expenses $1,524 $1,156 $1,760 $2,250 $2,250
Materials, Supplies, and Services $58,642 $38,542 $84,143 $83,410 $79,400 Equip & Capital Outlay $0 $0 $0 $0 $0
DOWNTOWN VILLAGE MAINT
TOTAL $124,542 $110,681 $200,695 $192,206 $193,692
WASTEWATER ENGINEERING
Salaries – – $0 $0 $0
Fringe Benefits – – $0 $0 $0
Personal Expenses – – $0 $0 $0
Materials, Supplies, and Services – – $0 $0 $0
WASTEWATER ENGINEERING TOTAL – – $0 $0 $0
WASTEWATER OPERATIONS – – $0 $0 $0
PUBLIC WORKS TOTAL $10,330,743 $9,036,661 $12,329,743 $13,348,173 $13,631,718 Finance Department
FINANCE
EXPENSES $0 $0 $32,100 $46,125 $46,125
Salaries $791,875 $842,806 $967,054 $1,196,100 $926,326 Fringe Benefits $561,814 $497,377 $645,728 $335,277 $381,694 Personal Expenses $8,213 $9,339 $21,760 $14,894 $14,994 Materials, Supplies, and Services $467,168 $477,149 $505,433 $546,270 $447,510 Equip & Capital Outlay $0 $0 $12,750 $15,800 $5,000
FINANCE TOTAL $1,829,071 $1,826,672 $2,184,825 $2,154,466 $1,821,649
CITY TREASURER
EXPENSES – – – $1,500 $1,500
Salaries $6,527 $8,286 $6,947 $13,208 $13,208
Fringe Benefits $7,468 $6,901 $7,674 $9,357 $10,425
Personal Expenses $0 $0 $1,880 $2,000 $2,000
Materials, Supplies, and Services -$17,586 -$28,413 $15,230 $15,200 $15,200 CITY TREASURER TOTAL -$3,590 -$13,226 $31,731 $41,265 $42,333
EQUIPMENT REPLACEMENT
Equip & Capital Outlay – – $0 $0 $0
EQUIPMENT REPLACEMENT TOTAL – – $0 $0 $0
FINANCE DEPARTMENT TOTAL $1,825,480 $1,813,446 $2,216,557 $2,195,731 $1,863,982 GENERAL FUND TOTAL $61,489,523 $58,867,104 $73,9,468
GENERAL FUND TOTAL $61,489,523 $58,867,104 $73,943,468
Special Revenue Fund $3,240,596 $3,702,704 $5,736,222 $6,146,489 $6,238,428 Enterprise Fund $12,349,351 $9,044,742 $13,514,451 $13,114,619 $13,178,722 Capital Improvement Fund $7,853,889 $10,825,444 $25,934,980 $0 $0 Successor Agency RDA Fund $642,353 $88,800 $729,183 $740,231 $795,657 Debt Service Fund $2,052,082 $1,619,735 $2,068,120 $2,077,400 $2,100,800 Internal Services Fund $10,857,930 $9,917,861 $18,484,176 $20,182,780 $17,701,018 GFA/LTD Account Group $0 $0 – – –
EXPENSES TOTAL $98,485,722 $94,066,389 $140,410,600 $122,745,829 $123,695,503 Revenues
General Fund
GENERAL FUND
REVENUES
COMM DEV CC SERVICE FEE $39,480 $38,763 – $39,500 $39,500 SPECIAL GRANTS $0 $0 – – –
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
BRIERCREST PARK MAINT TOTAL
DOWNTOWN VILLAGE MAINT
TOTAL
WASTEWATER ENGINEERING TOTAL
PUBLIC WORKS TOTAL
FINANCE TOTAL
CITY TREASURER TOTAL
EQUIPMENT REPLACEMENT TOTAL
FINANCE DEPARTMENT TOTAL
GENERAL FUND TOTAL
GENERAL FUND TOTAL
EXPENSES TOTAL
Revenues
ACTUALS
FY2024 FY2025
$122,864 $117,735 $150,388
$124,542 $110,681 $200,695
$0
$10,330,743 $9,036,661 $12,329,743
$1,829,071 $1,826,672 $2,184,825
-$3,590 -$13,226 $31,731
$0 ______ ,__ ___ _
$1,825,480
$61,489,523
$61,489,523
$98,485,722
$1,813,446
$58,867,104
$58,867,104
$94,066,389
$2,216,557
$73,943,468
$73,943,468
$140,410,600
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$155,826
$192,206
$0
$13,348,173
$2,154,466
$41,265
$0
$2,195,731
$80,484,310
$80,484,310
$122,745,829
$161,535
$193,692
$0
$13,631,718
$1,821,649
$42,333
$0
$1,863,982
$83,680,878
$83,680,878
$123,695,503
$79,680,878
$76,484,310 $79,680,878
$76,484,310
Solar Permits $329 $0 – – –
Const & Demo Recycling – – $0 $0 $0
SUBSCRIPTION FINANCING $0 $0 – – –
SLA REIMBURSEMENT $0 $24,301 – – –
REVENUES TOTAL $39,809 $63,064 $0 $39,500 $39,500
Property Taxes
Property Taxes-Current $10,542,952 $10,845,672 $10,367,797 $12,500,000 $12,500,000 Property Taxes-Delinquent $4,346 $56,913 $35,000 $0 $0
Weed Abatemnt Assessments $0 $0 $0 $0 $0
Property Tax in Lieu VLF $8,382,031 $8,769,491 $8,630,703 $8,900,000 $9,100,000 Property Tax - Tax Incrememt $496,632 $488,721 $300,000 $500,100 $550,000 PROPERTY TAXES TOTAL $19,425,961 $20,160,797 $19,333,500 $21,900,100 $22,150,000 Sales Tax $17,738,096 $14,385,019 $17,212,500 $19,800,000 $20,500,000 Prop L $12,520,971 $10,979,122 $12,656,300 $14,000,000 $14,500,000 Cannabis Excise Tax $2,976,716 $1,910,419 $2,500,000 $2,500,000 $2,900,000 Other Taxes
Property Tax in Lieu Sales Tax $0 $0 $0 $0 $0
Property Transfer Tax $272,228 $275,980 $306,000 $345,000 $350,000 Transient Occupancy Tax $1,001,861 $965,907 $1,122,000 $1,122,000 $1,450,000 Franchise Tax - Refuse $481,785 $323,566 $314,300 $500,000 $500,600 Franchise Tax-Gas & Elect $1,304,151 $1,016,786 $801,300 $1,408,000 $1,408,000 Franchise Tax - Cable TV $739,701 $435,628 $718,600 $742,000 $745,000 Franchise Tax - Bench ADS $7,039 $6,720 $7,680 $7,500 $7,500 OTHER TAXES TOTAL $3,806,766 $3,024,588 $3,269,880 $4,124,500 $4,461,100 Revenue from Other Agency
RPTTF Distribution $0 $0 $176,000 $176,000 $176,000
Motor Vehicle License Fee $74,707 $95,607 $60,000 $1,500,000 $1,500,000 Special Grants $0 $0 $0 $0 $0
H Griffen Park Annual Maint. $396,542 $370,075 $353,300 $400,000 $400,000 Helix High Police Grant $0 $0 $0 $0 $0
Elect Usage-Helix High $0 $0 $0 $0 $0
NTF Reimbursements $75,750 $68,474 $15,000 $52,200 $52,200 Anti-Trafficking Task Force $0 $0 $0 $0 $0
LM/SV School Dist Water Usage $55,729 $61,450 $46,750 $60,070 $63,075 JPA Reimbursement $579,120 $869,583 $400,000 $556,400 $556,400 JPA OT Reimbursements $187,667 $238,817 $300,000 $311,100 $311,100 Misc Rev from Other Agencies $212,138 $624,548 $359,000 $291,300 $291,300
REVENUE FROM OTHER AGENCY
TOTAL $1,581,653 $2,328,554 $1,710,050 $3,347,070 $3,350,075 Licenses and Permits
Business Licenses $480,308 $370,369 $337,000 $480,000 $420,000 Tobacco License $21,000 $9,000 $30,000 $30,000 $30,000
Building Permits $554,831 $692,133 $350,000 $600,200 $600,500 Electrical Permits $90,980 $105,036 $100,000 $104,000 $105,000 Plumbing Permits $64,411 $92,765 $40,000 $75,000 $80,000 House Moving Permits $0 $0 $0 $0 $0
Grading Permits $2,258 $290 $2,500 $6,200 $6,200
Mobile Home Permits $7,686 $0 $0 $8,500 $8,500
Plan Check Fees $404,882 $336,895 $350,000 $494,700 $494,700 Mechanical Permit Fees $94,007 $121,389 $60,000 $107,000 $120,000 Energy Cons Check Fees $56,770 $60,144 $45,000 $65,000 $115,000 Microfilming Fees $43 $0 $0 $10,900 $10,900
Strong Motion Instrumn $1,619 $8,885 $4,000 $6,200 $6,700 Planning-Plan Check/Inspection $118,913 $102,524 $120,000 $137,000 $137,000 Fire-Plan Check and Inspection $76,134 $106,756 $90,000 $95,000 $90,000 State Handicap Inspection $58,404 $127,725 $60,000 $110,000 $115,000 State Bldg Standards Admin Fee $419 $2,384 $2,000 $2,000 $2,500 Fire-Annual Inspection/Permit $88,822 $35,413 $75,000 $80,000 $80,000 ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
REVENUES TOTAL
PROPERTY TAXES TOTAL
OTHER TAXES TOTAL
REVENUE FROM OTHER AGENCY
TOTAL
ACTUALS
FY2024 FY2025
$39,809 $63,064
$19,425,961 $20, 160, 797
$3,806,766 $3,024,588
$1,581,653 $2,328,554
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$0 $39,500 $39,500
$19,333,500 $21,900,100 $22,150,000
$3,269,880 $4,124,500 $4,461,100
$1,710,050 $3,347,070 $3,350,075
Fire-State mandate inspections $518 $0 $103,000 $18,200 $0 Miscellaneous Permits $6,782 $8,276 $300 $18,300 $18,300 LICENSES AND PERMITS TOTAL $2,128,785 $2,179,983 $1,768,800 $2,448,200 $2,440,300 Fines, Forfeitures, and Penalties
Cannabis Dispensary Settlement $0 $0 $0 $0 $0
Drug Asset Seizures $0 $0 $0 $0 $0
Parking Violations $95,613 $66,956 $56,300 $100,000 $100,000 CVC Fines $172,350 $145,772 $200,000 $150,000 $150,000
SD County Parking Assmt-GF $7,080 $6,452 $10,400 $10,000 $10,000 SD County Court House Const $10,620 $9,678 $12,100 $12,500 $12,500 Emergency Response Rev $0 $0 $0 $0 $0
Police Impound Fees $36,708 $43,230 $85,000 $30,000 $30,000 State Crt House Pkg Surcharge $15,930 $14,517 $17,800 $18,800 $18,800 State Trial Court Funding $10,620 $9,678 $12,400 $12,500 $12,500 Abandon Vehicle Abatement $0 $0 $0 $0 $0
Regional Auto Theft $146,230 $184,145 $50,000 $150,000 $155,000 Misc Fines, Forfeits, Penalty $2,538 $933 $64,000 $28,300 $28,000
FINES, FORFEITURES, AND PENALTIES
TOTAL $497,689 $481,361 $508,000 $512,100 $516,800
Use of Money and Property
Interest Income $660,191 $0 $368,000 $1,500,000 $1,500,000 Rent-City Owned Buildings $1,895,655 $1,103,601 $1,377,700 $1,925,200 $2,045,380 Unrealized Gain (Loss) -$141,672 $0 $0 $0 $0
Recreation Rentals $398,453 $388,906 $330,000 $455,000 $470,000 Briercrest Park $0 $0 $0 $0 $0
Farmer's Market $0 $0 $0 $0 $0
Misc Revenue from Property $97,603 $93,706 $83,430 $1,517,000 $1,517,000 LEASE FINANCING $0 $0 $0 $0 $0
USE OF MONEY AND PROPERTY
TOTAL $2,910,229 $1,586,213 $2,159,130 $5,397,200 $5,532,380 Services Charges
Business License Processing $0 $0 $0 $0 $0
State CASP Service Fee $0 $0 $0 $0 $0
Swimming Pool Admissions $61,095 $92,613 $161,600 $135,000 $140,000 Engineering Fees $811,638 $356,298 $661,600 $1,310,000 $1,885,000 Animal Impound/Other Servcs $0 $0 $0 $0 $0
Other Animal Services $0 $0 $0 $0 $0
Planning & Zoning Fees $146,551 $161,463 $160,000 $210,000 $220,000 Sale of Maps & Reports $0 $0 $200 $200 $200
Billings To Other Departments $22,390 $18,782 $36,000 $26,500 $26,500 Recreation Class Fees $610,092 $603,436 $325,000 $610,000 $615,000 Golf Course Green Fees $0 $0 $0 $0 $0
Senior Activity $74,517 $64,677 $50,500 $65,200 $65,200 Sports Activity $69,739 $104,465 $65,000 $71,600 $71,600 Services & Fees - Fire $8,558 $5,721 $0 $4,700 $0
Paramedic Services $407,868 $305,901 $410,000 $412,400 $412,400 Fire RCCP Fees $95,514 $64,587 $94,950 $99,200 $99,200
Photocopy Charges $151 $68 $0 $0 $0
Live Scan Charges-DOJ $24,399 $5,998 $70,000 $35,000 $35,000 Fingerprint Charges $21,709 $9,717 $60,000 $30,000 $30,000 Child Saftety Install Inspec $8 $316 $0 $0 $0
Correctible Cite Signoffs $857 $1,443 $1,500 $1,500 $1,500 Grading Inspection $26,344 $184,468 $145,500 $249,800 $325,800 Public Improvement Inspection $193,647 $141,450 $96,000 $377,300 $377,300 Traffic Impact Review $260 $1,230 $1,000 $1,000 $1,000
Contract Grading Inspection $0 $0 $0 $175,000 $175,000
Contract PW Project Insp $1,056 $0 $0 $500 $500
Contract Inspection Management $14,343 $61,734 $5,100 $31,100 $31,000 ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
LICENSES AND PERMITS TOTAL
FINES, FORFEITURES, AND PENALTIES
TOTAL
USE OF MONEY AND PROPERTY
TOTAL
ACTUALS
FY2024 FY2025
$2,128,785 $2,179,983
$497,689 $481,361
$2,910,229 $1,586,213
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$1,768,800 $2,448,200 $2,440,300
$508,000 $512,100 $516,800
$2,159,130 $5,397,200 $5,532,380
Miscellaneous fees $2,267 $1,470 $2,000 $3,600 $3,600
Misc Charges for Services $51,196 $48,030 $281,600 $127,600 $127,600 SERVICES CHARGES TOTAL $2,644,200 $2,233,867 $2,627,550 $3,977,200 $4,643,400 Other Revenue
Citywide Training Reimburse $3,000 $0 $0 $0 $0
Sale of Real Property $0 $0 $0 $50,000 $50,000
Sale of Personal Property $55,791 $85,570 $30,000 $50,000 $50,000 Damage Recoveries $24,811 $0 $15,000 $25,000 $25,000
Refunds $0 $0 $0 $0 $0
POST Reimbursements $33,427 $18,071 $15,000 $30,700 $30,700 State Mandated Costs $57,202 $80,504 $56,000 $75,000 $75,000 Donations $921 $0 $11,000 $4,000 $4,000
Senior Partners Donations – – $0 $0 $0
Transit Donations $0 $0 $0 $0 $0
Misc Other Revenue $2,528,189 $671,359 $5,376,463 -$1,486,688 -$986,688 OTHER REVENUE TOTAL $2,703,342 $855,504 $5,503,463 -$1,251,988 -$751,988 Other Financing Sources $0 $0 – – –
Interfund Transfers
Interfund Transfers In $2,639,823 $966,657 $3,090,200 $2,100,000 $2,100,000 Interfund Transfers Out – – -$2,448,450 -$2,448,450 -$2,448,450 INTERFUND TRANSFERS TOTAL $2,639,823 $966,657 $641,750 -$348,450 -$348,450 GENERAL FUND TOTAL $71,614,039 $61,155,148 $69,890,923 $76,445,432 $79,933,117 GENERAL FUND TOTAL $71,614,039 $61,155,148 $69,890,923 $76,445,432 $79,933,117 Special Revenue Fund $7,468,226 $13,453,612 $4,871,908 $4,601,502 $4,487,910 Enterprise Fund $14,226,954 $14,446,120 $10,934,690 $13,708,400 $14,691,400 Capital Improvement Fund $3,336,112 $8,515,142 $20,110,780 $8,087,100 $8,090,480 Successor Agency RDA Fund $625,770 $0 $1,174,950 $1,220,000 $1,220,000 Debt Service Fund $2,429,161 $1,988,005 $2,181,540 $3,548,500 $3,548,500 Internal Services Fund $13,633,729 $8,200,244 $9,985,730 $18,244,450 $18,251,550 REVENUES TOTAL $113,333,990 $107,758,271 $119,150,521 $125,855,384 $130,222,957 TOTAL REVENUES AND EXPENSES: GENERAL FUND BY
DEPARTMENT
Expenses
General Fund
GENERAL FUND
Administrative Services
NON DEPARTMENTAL $0 -$93,427 $0 $0 $0
COMMUNICATIONS MANAGER $0 $9,491 $18,080 $20,200 $20,200
CITY CLERK
EXPENSES – – – $4,500 $4,500
Salaries $233,304 $264,117 $374,122 $360,705 $360,705
Fringe Benefits $139,981 $134,226 $215,858 $188,741 $214,744 Personal Expenses $7,582 $5,738 $7,360 $13,220 $13,220
Materials, Supplies, and Services $33,933 $161,418 $161,400 $89,500 $273,700 Equip & Capital Outlay $23,700 $0 $0 $0 $0
CITY CLERK TOTAL $438,500 $565,499 $758,740 $656,666 $866,869
CITY MANAGER
EXPENSES – – – $8,925 $8,925
Salaries $799,984 $803,608 $941,300 $968,511 $968,511
Fringe Benefits $428,885 $382,686 $492,310 $566,054 $640,076 Personal Expenses $20,930 $15,004 $28,610 $23,002 $23,102 Materials, Supplies, and Services $146,382 $98,703 $292,540 $262,515 $232,975 ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
ACTUALS
FY2024 FY2025
SERVICES CHARGES TOTAL $2,644,200 $2,233,867
OTHER REVENUE TOTAL $2,703,342 $855,504
INTERFUND TRANSFERS TOTAL $2,639,823 $966,657
GENERAL FUND TOTAL $71,614,039 $61,155,148
GENERAL FUND TOTAL $71,614,039 $61,155,148
REVENUES TOTAL $113,333,990 $107,758,271
ACTUALS
FY2024 FY2025
Expenses
$438,500 $565,499
$2,627,550
$5,503,463
$641,750
$69,890,923
$69,890,923
$119,150,521
-
-
$758,740
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$3,977,200 $4,643,400
-$1,251,988 -$751,988
-$348,450 -$348,450
$76,445,432 $79,933,117
----------1
$76,445,432 $79,933,117
$125,855,384 $130,222,957
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$656,666 $866,869
Equip & Capital Outlay $0 $72,340 $0 $0 $0
CITY MANAGER TOTAL $1,396,181 $1,372,341 $1,754,759 $1,829,007 $1,873,589
INFORMATION TECHNOLOGY
EXPENSES – – – $9,000 $9,000
Salaries $456,497 $447,724 $403,473 $627,042 $627,042
Fringe Benefits $288,308 $259,420 $278,896 $385,082 $434,463 Personal Expenses $7,409 $6,092 $13,520 $17,839 $17,839 Materials, Supplies, and Services $414,240 $429,255 $857,125 $759,450 $656,690 Equip & Capital Outlay $0 $0 $0 $0 $0
INFORMATION TECHNOLOGY
TOTAL $1,166,454 $1,142,491 $1,553,014 $1,798,413 $1,745,034
HUMAN RESOURCES
EXPENSES – – – $6,000 $7,500
Salaries $188,956 $303,209 $586,580 $435,851 $525,999
Fringe Benefits $105,180 $146,818 $256,318 $222,281 $291,772 Personal Expenses $5,053 $20,577 $31,340 $39,900 $40,000 Materials, Supplies, and Services $192,329 $140,562 $120,425 $193,810 $194,910 Equip & Capital Outlay $0 $0 $0 $0 $0
HUMAN RESOURCES TOTAL $491,518 $611,166 $994,663 $897,842 $1,060,181
NON-DEPARTMENTAL
Description Pending – – $0 $0 $0
EXPENSES $0 $0 $423,000 $423,000 $423,000
Salaries $194,235 $301,684 $300,000 $200,000 $200,000
Fringe Benefits $171,350 $73,585 $183,940 $215,000 $221,000 Personal Expenses $511,898 $606,387 $1,104,317 $1,095,050 $1,145,800 Materials, Supplies, and Services $755,734 $687,334 $959,514 $558,500 $664,660 Other Financing Sources $0 $0 $0 $0 $0
Equip & Capital Outlay $0 $0 $0 $0 $0
NON-DEPARTMENTAL TOTAL $1,633,217 $1,668,990 $2,970,771 $2,491,550 $2,654,460 WORKERS COMPENSATION $0 $0 $0 $0 $0
LIABILITY RISK FINANCING – – $0 $0 $0
POLICE-DOWNTOWN PARKING – – $0 $0 $0
NON DEPARTMENTAL – – $0 $0 $0
ADMINISTRATIVE SERVICES TOTAL $5,125,869 $5,276,550 $8,050,027 $7,693,678 $8,220,333 Community Development
LAND DEVELOPMENT $0 $0 – $423,154 $432,978
COMMUNITY DEVELOPMENT
Description Pending $0 $0 – – –
EXPENSES – – $0 $0 $0
Materials, Supplies, and Services $0 $0 – – –
COMMUNITY DEVELOPMENT TOTAL $0 $0 $0 $0 $0
PLANNING
EXPENSES – – – $12,675 $12,675
Salaries $387,084 $601,300 $1,048,696 $888,353 $888,353 Fringe Benefits $308,700 $331,679 $596,077 $486,190 $552,848 Personal Expenses $3,853 $6,841 $28,800 $21,000 $21,000 Materials, Supplies, and Services $135,003 $131,425 $888,670 $677,165 $275,125 Equip & Capital Outlay $579 $0 $10,620 $5,600 $5,600
PLANNING TOTAL $835,219 $1,071,245 $2,572,864 $2,090,983 $1,755,601
BUILDING
EXPENSES $0 $0 $50,000 $58,175 $58,175
Salaries $368,847 $406,896 $717,450 $507,086 $507,086
Fringe Benefits $317,916 $292,190 $471,389 $402,941 $460,424 Personal Expenses $3,246 $3,021 $9,195 $6,500 $6,500
Materials, Supplies, and Services $734,853 $452,963 $979,060 $853,030 $800,520 Equip & Capital Outlay $0 $0 $1,050 $1,100 $1,100
BUILDING TOTAL $1,424,863 $1,155,071 $2,228,144 $1,828,832 $1,833,805 LM SUCCESSOR AGENCY – – $0 $0 $0
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
CITY MANAGER TOTAL
INFORMATION TECHNOLOGY
TOTAL
HUMAN RESOURCES TOTAL
NON-DEPARTMENTAL TOTAL
ADMINISTRATIVE SERVICES TOTAL
COMMUNITY DEVELOPMENT TOTAL
PLANNING TOTAL
BUILDING TOTAL
ACTUALS
FY2024 FY2025
$1,396,181 $1,372,341
$1,166,454 $1,142,491
$491,518 $611,166
$1,633,217 $1,668,990
$5,125,869 $5,276,550
$0 $0
$835,219 $1,071,245
$1,424,863 $1,155,071
FY 2026-2027 BUDGET SUMMARY
FY2026 FY2027
$1,754,759 $1,829,007 $1,873,589
$1,553,014 $1,798,413 $1,745,034
$994,663 $897,842 $1,060,181
$2,970,771 $2,491,550 $2,654,460
$8,050,027 $7,693,678 $8,220,333
$0 $0 $0
$2,572,864 $2,090,983 $1,755,601
$2,228,144 $1,828,832 $1,833,805
LM HSNG SUCCESSOR AGENCY – – $0 $0 $0
COMMUNITY DEVELOPMENT TOTAL $2,260,081 $2,226,316 $4,801,008 $4,342,969 $4,022,384 Police Department
POLICE $0 $0 – – –
POLICE-SERVICES
EXPENSES $0 $0 $3,200 $46,700 $46,700
Salaries $1,781,243 $1,942,039 $2,004,731 $2,860,369 $2,964,151 Fringe Benefits $1,207,780 $1,094,890 $1,180,135 $1,814,164 $2,045,839 Personal Expenses $43,087 $40,895 $49,075 $72,720 $70,020 Materials, Supplies, and Services $1,292,815 $1,132,802 $1,418,530 $1,972,077 $1,661,671 Equip & Capital Outlay $2,723 $0 $7,340 $68,900 $50,300 POLICE-SERVICES TOTAL $4,327,648 $4,210,626 $4,663,012 $6,834,930 $6,838,681
POLICE PATROL
EXPENSES – – – $79,500 $84,000
Salaries $6,208,910 $6,244,073 $6,247,800 $6,752,597 $7,220,082 Fringe Benefits $4,263,207 $3,796,639 $4,364,598 $5,733,420 $6,666,763 Personal Expenses $143,501 $132,352 $188,595 $199,720 $192,620 Materials, Supplies, and Services $932,123 $787,031 $1,133,673 $1,188,600 $1,060,550 Equip & Capital Outlay $107,800 $0 $7,350 $7,350 $7,350 POLICE PATROL TOTAL $11,655,541 $10,960,096 $11,942,016 $13,961,187 $15,231,365
POLICE-INVESTIGATIONS
EXPENSES – – – $25,500 $25,500
Salaries $2,329,623 $2,866,066 $3,109,353 $2,536,615 $2,596,577 Fringe Benefits $1,876,476 $1,705,412 $2,107,203 $2,390,622 $2,706,532 Personal Expenses $46,881 $49,992 $76,990 $66,500 $66,500 Materials, Supplies, and Services $300,827 $277,976 $416,000 $363,610 $363,610 Equip & Capital Outlay $0 $0 $4,950 $70,000 $0
POLICE-INVESTIGATIONS TOTAL $4,553,808 $4,899,445 $5,714,496 $5,452,847 $5,758,719
POLICE-TRAFFIC
EXPENSES – – – $13,125 $13,125
Salaries $934,635 $1,036,612 $1,210,966 $1,108,676 $1,143,623 Fringe Benefits $734,662 $678,712 $847,855 $1,002,126 $1,140,596 Personal Expenses $25,356 $28,919 $31,430 $31,300 $33,800 Materials, Supplies, and Services $94,300 $74,849 $112,170 $95,290 $80,880 POLICE-TRAFFIC TOTAL $1,788,952 $1,819,092 $2,202,420 $2,250,517 $2,412,024
HOME PROG
Salaries $0 $0 $333,146 $333,146 $333,146
Fringe Benefits $0 $0 $153,329 $153,330 $153,330
Personal Expenses $0 $421 $10,000 $12,000 $12,000
Materials, Supplies, and Services $14,002 $19,943 $27,590 $37,200 $33,700 HOME PROG TOTAL $14,002 $20,365 $524,065 $535,676 $532,176
POLICE-ANIMAL CONTROL
Salaries $0 $0 $0 $0 $0
Fringe Benefits $0 $0 -$1 -$1 -$1
Personal Expenses $0 $0 $0 $0 $0
Materials, Supplies, and Services $367,254 $353,208 $397,090 $406,700 $406,700 POLICE-ANIMAL CONTROL TOTAL $367,254 $353,208 $397,089 $406,699 $406,699
POLICE-COMMUNITY RESRCES
EXPENSES – – – $6,000 $7,500
Salaries $263,446 $273,302 $474,834 $506,896 $598,927
Fringe Benefits $181,440 $164,428 $183,453 $252,196 $325,331 Personal Expenses $37,558 $47,579 $65,950 $55,900 $56,400 Materials, Supplies, and Services $110,636 $57,213 $232,145 $208,015 $101,365 Equip & Capital Outlay $0 $60,360 $286 $9,000 $54,000
POLICE-COMMUNITY RESRCES
TOTAL $593,080 $602,883 $956,668 $1,038,007 $1,143,523
SUPP LAW ENFRCMNT - COPS – – $0 $0 $0
DOWNTOWN PARKING – – $0 $0 $0
ACTUALS BUDGET FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2025 FY2026 FY2027
ACTUALS FY 2026-2027 BUDGET SUMMARY
FY2024 FY2025 FY2026 FY2027
COMMUNITY DEVELOPMENT TOTAL $2,260,081 $2,226,316 $4,801,008 $4,342,969 $4,022,384 POLICE-SERVICES TOTAL $4,327,648 $4,210,626 $4,663,012 $6,834,930 $6,838,681 POLICE PATROL TOTAL $11,655,541 $10,960,096 $11,942,016 $13,961,187 $15,231,365 POLICE-INVESTIGATIONS TOTAL $4,553,808 $4,899,445 $5,714,496 $5,452,847 $5,758,719 $1,788,952 $1,819,092 $2,202,420 $2,250,517 $2,412,024
$14,002 $20,365 $524,065 $535,676 $532,176
$367,254 $353,208 $397,089 $406,699 $406,699
$593,080 $602,883 $956,668 $1,038,007 $1,143,523