August 6, 2024 | 1
AGENDA
REGULAR MEETING
LA PALMA CITY COUNCIL
TUESDAY, AUGUST 6, 2024
Marshall Goodman
Mayor
Mark Waldman
Mayor Pro Tem
Debbie S. Baker
Council Member
Janet Keo Conklin
Council Member
Nitesh P. Patel
Council Member
5:30 PM Closed Session
6:30 PM Open Session
La Palma City Hall
Council Chambers
7822 Walker Street, La Palma
CALL TO ORDER
CLOSED SESSION
CS-1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: Janee L. Pacheco v. Anaheim Union High School District et al.
Case No. USDC 8:24-cv-00525-JFW-PVC
CS-2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4): (1 case)
CS-3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code Section 54956.9 paragraph (1) of subdivision (d))
August 6, 2024 | 2
Name of Case: Ross Byer v. City of La Palma
Orange County Superior Court Case No. 30-2024-01394359-
CU-OE- CJC
CS-4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: Torres vs. City of La Palma
Case No: OCSC TC24-3498
CS-5. CONFERENCE WITH LABOR NEGOTIATORS
(Pursuant to Government Code section 54957.6)
Agency Designated Representatives: Conal McNamara, City Manager Ryan Hallett, Assistant City Manager
Employee Organizations: La Palma General Employees
Association
La Palma Police Association
La Palma Professional Employees
Association
Unrepresented Employees: Executive Management
CS-6. CONFERENCE WITH REAL PROPERTY NEGOTIATIONS
(Pursuant to Government Code Section 54956.8)
Property: 5410-14 La Palma Avenue, La Palma, California
Agency negotiator: Conal McNamara, City Manager
Ryan Hallett, Assistant City Manager
Negotiating parties: Victor Chung, Elite Taekwondo Center, LLC Under negotiations: Price and/or terms of a lease
CS-7. PERFORMANCE EVALUATION
(Pursuant to Government Code Section 54957(b)(1))
Position Title: City Attorney
OPEN SESSION TO BEGIN AT 6:30 PM
PLEDGE OF ALLEGIANCE
August 6, 2024 | 3
Mayor Pro Tem Waldman
INVOCATION
Pastor Peter Hernandez, La Palma Christian Center
Council Member Baker
ROLL CALL
Council and Commission Members
PRESENTATIONS
● Recognition of 2024 Summer Camp Volunteens
ORAL COMMUNICATIONS (Time Limit: 5 Minutes Each)
Time has been reserved at this point in the Agenda for persons wishing to speak on any item that is not listed on the Agenda. By law, the City Council is prohibited from taking action on such oral comments. The matter will be automatically referred to staff for appropriate response or action or will be placed on the Agenda of a future meeting.
Matters listed on the Agenda may be addressed either at this time or at the time they are before the City Council for discussion.
RECESS CITY COUNCIL AND CONVENE AS SUCCESSOR AGENCY TO THE
DISSOLVED COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF LA PALMA
The City Council will now recess and convene as the Successor Agency to the Dissolved Community Development Commission of the City of La Palma. Members of the La Palma City Council receive no compensation or stipend as a result of convening or participating in either the Successor Agency or otherwise as serving as members of the Successor Agency.
CONSENT CALENDAR (1 ITEM)
All matters listed under Consent Calendar will be acted upon by one motion affirming the action recommended on the Agenda. There will be no separate discussion on these items prior to voting unless members of the Successor Agency, Staff, or the public request that specific items be removed from the Consent Calendar for separate action.
Any member of the public who wishes to discuss a Consent Calendar item should come forward to the microphone and, upon recognition by the Chair, state his or her name,
August 6, 2024 | 4
address, and the item number.
A. Approval of Successor Agency Minutes
It is recommended that the Successor Agency approve the Minutes of the March 7, 2023, Regular Meeting of the Successor Agency.
PUBLIC HEARINGS
None Scheduled.
REGULAR ITEMS
None Scheduled.
ADJOURN THE SUCCESSOR AGENCY
CITY COUNCIL
CONSENT CALENDAR (18 ITEMS)
All matters listed under Consent Calendar will be acted upon by one motion affirming the action recommended on the Agenda. There will be no separate discussion on these items prior to voting unless members of the City Council, Staff, or the public request that specific items be removed from the Consent Calendar for separate action. Any member of the public who wishes to discuss a Consent Calendar item should come forward to the microphone and, upon recognition by the Mayor, state their name, address, and the item number.
1. Waive the Reading of All Ordinances
It is recommended that the City Council waive the reading of all Ordinances in their entirety and read by title only.
2. Approval of Council Minutes
It is recommended that the City Council approve the Minutes of the June 4, 2024, Regular Meeting, and June 26, 2024, Special Meeting of the City Council.
3. Approval of Register of Demands
It is recommended that the City Council adopt a Resolution approving the Register of Demands for June 18, 2024, July 2, 2024, July 16, 2024, and
August 6, 2024 | 5
August 6, 2024.
4. Fourth Quarter Cash and Investment Report, Fiscal Year 2024-2025 It is recommended that the City Council receive and file the Cash and Investment Report for the fourth quarter of Fiscal Year 2024-25.
5. Resolution Amending the Salary for Certain Part-Time Positions It is recommended that the City Council adopt the attached Resolution amending the hourly rates for certain part-time employees.
6. Consideration of Hiring Bonuses for Certain Vacant Positions and Standby Duty Pay Adjustment
It is recommended that the City Council:
1. Adopt a Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma Police Association.
2. Adopt a Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma Professional Employees Association.
3. Adopt a Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma General Employees Association.
7. Approval of Additional National Opioid Settlement with Kroger, Co.
It is recommended that the City Council:
1. Adopt a Resolution authorizing participation in the settlement agreement with opioid distributor Kroger Co.
2. Authorize the City Manager or designee to execute any related documents.
3. Authorize the City Manager to execute and enter into future agreements related to the nationwide opioid settlement.
8. FY 2023-24 North Service Planning Area Contribution
It is recommended that the City Council appropriate an additional $64,000 from its Housing Fund to pay the City’s share of costs for the North SPA Navigation Centers for Fiscal Year 2023-2024.
9. Reject All Bids for Custodial Services and Approve a Contract
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Amendment to Current Contract
It is recommended that the City Council take the following actions:
1. Reject all bids received without prejudice; and
2. Approve a First Amendment to the Professional Services Agreement for custodial maintenance services by extending the contract for up to six (6) months in an amount not to exceed $45,000.
10. Notice of Completion and Acceptance of Work for the City Hall Railing and Sidewalk Improvement Project
It is recommended that the City Council:
1. Authorize the Public Works & Community Services Director to file the Notice of Completion and Acceptance of Work with the Orange County Recorder for the City Hall Railing and Sidewalk Improvements, City Project No. 23-BLDG-01; and
2. Authorize the release of the final 5% retention for the project to Premo Construction Inc. of Irvine, California after the Notice of Completion and Acceptance of Work is recorded with the Orange County Recorder’s Office.
11. Award of Contract for NPDES and FOG Services
It is recommended that the City Council take the following actions:
1. Approve the Award of Contract for professional services to implement and enforce compliance with the City’s National Pollutant Discharge Elimination System (NPDES) permit and the Fats, Oils and Grease Program (FOG) program to CASC Engineering and Consulting, Inc.; and
2. Authorize the City Manager or designee to execute the contract
12. Award of Contract for City Facilities Painting
It is recommended that the City Council take the following action:
1. Award a contract and authorize the City Manager or designee to execute all documents with Dulux Painting Inc., dba Depot Painting of Rancho Palos Verdes, California for the City Facilities Painting Project for the amount of $37,500.00; and
2. Approve a 15% contingency and authorize the City Manager to approve necessary change orders.
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13. Award of Contract for Zone 7 Slurry Seal Improvements It is recommended that the City Council:
1. Approve an Award of Contract in the amount of $134,046.00 to Doug Martin Contracting Company, Inc. for Zone 7, ST-373 Slurry Seal Improvements;
2. Authorize the City Manager or designee to execute the agreement and all necessary documents; and
3. Authorize a 15% contingency for unforeseen change orders.
14. Accept Grant Funding from the California Highway Patrol (CHP) Cannabis Tax Fund Grant Program
It is recommended that the City Council:
1. Adopt a Resolution to accept a $88,000 grant award from the California Highway Patrol (CHP) Cannabis Tax Fund Grant Program; and
2. Authorize the City Manager or designee to sign grant-related documents.
15. Agreement for Financial Consulting Services
It is recommended that the City Council approve and authorize the City Manager to execute an agreement with Governmental Financial Services (“GFS”) for financial consulting services.
16. Agreement for Motorola GIS Managed Services
It is recommended that the City Council authorize the City Manager to execute the five-year quote and purchase addendum with Motorola Solutions for continued GIS Managed Services and related mapping software upgrades.
17. Replacement of Public Safety Audio Log Recorder/Server It is recommended that the City Council approve and authorize the City Manager to execute an agreement with AT&T for the replacement and maintenance of the Police Department's Public Safety Audio Log Recorder/Server.
18. Resolution Amending the City Council’s Regular Meeting Schedule It is recommended that the City Council adopt a Resolution amending the City Council’s Regular Meeting Schedule for November 2024.
August 6, 2024 | 8
PUBLIC HEARINGS
19. Consideration of a Resolution to Install a Freestanding Wireless Communications Tower and a Resolution to Enter into a Lease Agreement at 8415 Meadowlark Lane (City Yard)
It is recommended that the City Council take the following actions:
1. Open the Public Hearing
2. Receive Staff Report
3. City Council Member Comments and Questions
4. Receive Public Input
5. Close the Public Hearing
6. Adopt a Resolution of the City Council Approving Conditional Use Permit 389, Precise Plan 287, and Variance 2022-01
7. Adopt a Resolution to enter into a Lease Agreement between the City of La Palma and New Cingular Wireless PCS, LLC for the lease of a portion of City-owned property located at 8415 Meadowlark Lane
REGULAR ITEMS
20. Resolution Approving an Exception to the 180-Day Waiting Period for Hiring a Retired Annuitant
It is recommended that the City Council adopt a Resolution certifying the need for an exception to the post-retirement employment requirement outlined in Government Code sections 7522.56 and 21224, which stipulates that California Public Employee Retirement System (CalPERS) retirees must wait 180 days before being employed by a CalPERS employer.
21. League of California Cities Voting Delegates and Resolutions It is recommended that the City Council take the following actions:
1. Designate Mayor Goodman as the City of La Palma’s Voting Delegate at the League of California Cities’ (LOCC) Annual Conference;
2. Designate Council Member Baker as the City of La Palma’s Alternate Voting Delegate at the League of California Cities’ (LOCC) Annual
August 6, 2024 | 9
Conference; and
3. Authorize the City of La Palma delegation the discretion to vote on any resolutions taking into consideration the information they receive at the conference.
22. Central Park Multi-Sport Court Programming (Tennis/Pickleball) It is recommended that the City Council review and provide guidance on proposed multi-sport programming, including:
1. Confirming Pickleball Court Setup;
2. Exploring Pickleball Court Free Play Options:
Option 1: Free Play with the option to make a future reservation for a fee; or
Option 2: Free Play with no option to make a future reservation for a fee.
3. Increasing the reservation fee from $15 per hour per court, to $20 per hour per court; and
4. Confirming Class Offerings.
23. Community Activities and Beautification Committee's Wellness Fair Recommendation
It is recommended that the City Council:
1. Review and discuss the Community Activities and Beautification (CAB) Committee's recommendation to offer a Health & Wellness Fair for Seniors in the Fall of 2025;
2. If approved, direct staff to return with a proposed program and budget to be adopted in Fiscal Year 2025-26.
COUNCIL MEMBER AB1234 REPORTS, REPORTS FROM CITY-AFFILIATED
COMMITTEES, AND COUNCIL REMARKS
CITY MANAGER REMARKS
August 6, 2024 | 10
CITY ATTORNEY REMARKS
ADJOURNMENT
NOTE: As a general rule, staff reports or other written documentation have been prepared or organized with respect to each item of business listed on the agenda. Copies of these materials and other disclosable public records distributed to all or a majority of the members of the City Council in connection with an open session item on the agenda are on file and available for inspection with the Office of the City Clerk, City Hall, 7822 Walker Street, during regular business hours 7:30 A.M. to 6:30 P.M., Monday through Thursday. If such writings are distributed to members of the Council on the day of a City Council meeting, the writings will be available at the entrance to the City Council Chambers. If you have any questions regarding any item of business on the agenda for this meeting, any of the staff reports, or other documentation relating to any agenda item, please contact the City Clerk at (714) 690-3334.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, you should contact the City Clerk at (714) 690-3334. Notification 48 hours prior to the meeting will enable the City to make reasonable accommodations to ensure accessibility to this meeting.
Agenda Item A August 6, 2024 | 1
City of La Palma
Agenda Item A
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Kimberly Kenney, City Clerk
AGENDA TITLE: Approval of Successor Agency Minutes
RECOMMENDED ACTION:
It is recommended that the Successor Agency approve the Minutes of the March 7, 2023, Regular Meeting of the Successor Agency.
FISCAL IMPACT:
None.
ATTACHMENTS:
1. March 7, 2023, Successor Agency Minutes
MINUTES OF THE REGULAR MEETING
OF THE CITY OF LA PALMA AS SUCCESSOR AGENCY TO THE
DISSOLVED COMMUNITY DEVELOPMENT COMMISSION
March 7, 2023
CALL TO ORDER: Mayor Baker called the Regular Meeting of the City of La Palma as Successor Agency to the Dissolved Community Development Commission to order at 6:43 p.m. in the Council Chambers of La Palma City Hall, 7822 Walker Street, La Palma, California.
PLEDGE OF ALLEGIANCE: Council Member Patel
INVOCATION: Father Aaron Galvizo, St. Ireneaus
ROLL CALL: Council and Commission Members
Council Members present: Mayor Baker, Mayor Pro Tem Goodman, Council Member Keo Conklin, Council Member Patel, and
Council Member Waldman
Council Members absent: None
City Officials present: Conal McNamara, City Manager
Ajit Thind, City Attorney
Mike Belknap, Community Services Director
Joe Cisneros, Assistant to the City Manager
Ryan Hallett Hinton, Administrative Services Director
Scott Hutter, Planning Manager
Terry Kim, Police Chief
Kimberly Kenney, City Clerk
City Clerk Kenney stated, "The City Council will now recess and convene as the Successor Agency to the Dissolved Community Development Commission of the City of La Palma. Members of the La Palma City Council receive no compensation or stipend as a result of convening or participating in either the Successor Agency or otherwise as serving as members of the Successor Agency."
CONSENT CALENDAR
A. Approval of Successor Agency Minutes
Minutes of the January 10, 2023, Regular Meeting of the Successor Agency.
City of La Palma as Successor Agency to the
Dissolved Community Development Commission
March 7, 2023
B. Successor Agency Meeting Schedule
Resolution No. SA 2023-01 modifying its meeting schedule to meet annually on the first Tuesday each August
Mayor Pro Tem Goodman made a motion to approve Consent Calendar Items A and B.
The motion was seconded by Council Member Patel and carried on the following vote:
AYES: Mayor Baker, Mayor Pro Tem Goodman, Council
Member Keo Conklin, Council Member Patel, and
Council Member Waldman
NOES: None
PUBLIC HEARINGS
None Scheduled.
REGULAR ITEMS
None Scheduled.
ADJOURNMENT
Mayor Baker adjourned the Regular Meeting of the Successor Agency at 6:44 p.m. _____________________________
Marshall Goodman
Mayor
Attest:
______________________
Kimberly Kenney, CMC
City Clerk
Agenda Item No. 1 August 6, 2024 | 1
City of La Palma
Agenda Item No. 1
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Kimberly Kenney, City Clerk
AGENDA TITLE: Waive the Reading of All Ordinances
RECOMMENDED ACTION:
It is recommended that the City Council waive the reading of all Ordinances in their entirety and read by title only.
BACKGROUND:
This is a regular agenda item and acts as a reminder of an action that Council Members should take to waive the reading of any Ordinance before them in its entirety, and instead read it by title only. This action helps to expedite the processing of Ordinances and contributes to the efficiency of City Council meetings.
SUMMARY:
None.
ANALYSIS:
None.
FISCAL IMPACT:
None.
ATTACHMENTS:
None
Agenda Item No. 2 August 6, 2024 | 1
City of La Palma
Agenda Item No. 2
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Kimberly Kenney, City Clerk
AGENDA TITLE: Approval of Council Minutes
RECOMMENDED ACTION:
It is recommended that the City Council approve the Minutes of the June 4, 2024, Regular Meeting and June 26, 2024, Special Meeting of the City Council.
FISCAL IMPACT:
None.
ATTACHMENTS:
1. June 4th Regular City Council Minutes
2. June 26th Special City Council Minutes
MINUTES OF THE REGULAR MEETING
OF THE LA PALMA CITY COUNCIL
June 4, 2024
CALL TO ORDER: Mayor Goodman called the Regular Meeting of the La Palma City Council to order at 5:30 p.m. in the Council Chambers of La Palma City Hall, 7822 Walker Street, La Palma, California with all members present.
CLOSED SESSION
CS-1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: Janee L. Pacheco v. Anaheim Union High School District et al.
Case No. USDC 8:24-cv-00525-JFW-PVC
CS-2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Consideration of whether to initiate litigation pursuant to Government Code Section 54956.9(d)(4): (1 case)
CS-3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to Government Code Section 54956.9 paragraph (1) of subdivision (d)) Name of Case: Ross Byer v. City of La Palma
Orange County Superior Court Case No. 30-2024-01394359-CU-OE-CJC CS-4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Pursuant to paragraph (1) of subdivision (d) of Section 54956.9) Name of Case: Torres vs. City of La Palma
Case No. OCSC TC24-3498
CS-5. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6.
Agency Designated Representatives: Conal McNamara, City Manager Ryan Hallett, Assistant to the City
Manager/Administrative Services
Director
Employee Organizations: La Palma General Employees
Association
La Palma Police Association
City Council Meeting
June 4, 2024
La Palma Professional
Employees Association
Unrepresented Employees: Executive Management
CS-6. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6.
Agency Designated Representatives: Ajit Thind, City Attorney Ryan Hallett, Assistant City
Manager/ Administrative Services
Director
Unrepresented Employee: City Manager
CS-7. PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957(B)(1):
PUBLIC EMPLOYMENT
Position Title: City Manager
Mayor Goodman recessed to Closed Session at 5:31 p.m.
Mayor Goodman adjourned Closed Session at 6:20 p.m.
OPEN SESSION:
Mayor Goodman reconvened in Open Session at 6:35 p.m. and asked for a report out of Closed Session.
City Attorney Thind responded that there were no reportable actions on any of the items out of Closed Session.
ROLL CALL: Council Members
Council Members present: Council Member Baker, Council Member Conklin, Mayor Goodman, Council Member
Patel, and Mayor Pro Tem Waldman
Council Members absent: None
City Council Meeting
June 4, 2024
City Officials present: Conal McNamara, City Manager
Ajit Thind, City Attorney
Ryan Hallett, Administrative Services
Director/Assistant City Manager
Joe Cisneros, Assistant to the City Manager
Belinda Deines, Planning Manager
Andy Ramirez, Public Works/Community
Services Director
Ron Wilkerson, Police Chief
Kimberly Kenney, City Clerk
PLEDGE OF ALLEGIANCE: Council Member Conklin
INVOCATION: Deacon Vernon Atwood, St. Irenaeus
PRESENTATIONS
1. Mayor Goodman presented a Proclamation to the Orange County Black Chamber of Commerce CEO Bobby McDonald in Recognition of Juneteenth.
Joe Pak representing Assemblywoman Quirk-Silva’s office, presented a Certificate of Recognition to Bobby McDonald in Recognition of Juneteenth.
ORAL COMMUNICATIONS
Dan Daley, representing Alzheimer's Orange County, announced statistics regarding the disease and the services offered by his agency that helps families to cope with dementia and Alzheimer's disease.
Keith Nelson, a La Palma resident, addressed the City Council by requesting that Item 19 be advanced to Item 11 so the public does not have to wait to participate and submit public comment; that he submitted an email request earlier and did not get a response from the City Council except that the request was received; and that the matter is important.
Mayor Goodman responded that his request was received and acknowledged; that the City Council is not entertaining a dialogue during the Oral Comment period; and that the agenda was published and that as Mayor, the order will stand as is.
City Council Meeting
June 4, 2024
CONSENT CALENDAR
1. Waive the Reading of All Ordinances
Waive the reading of all Ordinances in their entirety and read by title only.
2. Approval of Council Minutes
Minutes of the May 7, 2024, Regular Meeting of the City Council.
3. Approval of Register of Demands
Resolution No. 2024-14 approving the Register of Demands for May 21, 2024, and June 4, 2024.
5. Annual Measure M2 Eligibility Submittal Package, Fiscal Year 2024-25
1. Adopt the Measure M (M2) seven-year Capital Improvement Program (Fiscal Year 2024-25 through Fiscal Year 2030-31);
2. Adopt Resolution No. 2024-16 updating the Pavement Management Plan for the Measure M2 Program; and
3. Authorize the Public Works & Community Services Director to submit the City’s Measure M2 Eligibility Package to the Orange County Transportation Authority (OCTA).
6. Adopt a Resolution Identifying The Road Repair and Accountability Act List (SB 1) of Projects for Fiscal Year 2024-25
Resolution No. 2024-17 identifying a list of projects to be funded by Senate Bill 1 (SB 1), The Road Repair and Accountability Act, for Fiscal Year 2024-25.
7. 2024 Annual Water Quality Report
Receive and file the 2024 Annual Water Quality Report and direct staff to distribute the report to the City of La Palma residents.
8. General Sewer Maintenance Repair Services Award of Contract Award a contract and authorize the City Manager or designee to execute all documents with MJC Construction of Bonita, California for the General Sewer Maintenance Repair Services for a period of three (3) years with the option of two (2), one (1) year extensions adjusted to the annual Cost Price Index (CPI).
City Council Meeting
June 4, 2024
9. General Sewer Cleaning Services Award of Contract
Award a contract and authorize the City Manager or designee to execute all documents with Houston & Harris PCS, Inc. of San Bernardino, California, for the General Sewer Cleaning Services for a period of three (3) years with the option for two (2), one (1) year extensions adjusted to the annual Cost Price Index (CPI).
10. Public Works Temporary Staffing Augmentation
a) Award a contract and authorize the City Manager or designee to execute all documents with Water Work Force to provide water staffing augmentation services in an amount not to exceed $70,000; and
b) Award a contract and authorize the City Manager or designee to execute all documents with Joe Indrawan for encroachment and construction permit coordination and inspection services in an amount not to exceed $40,000.
Mayor Pro Tem Waldman made a motion to approve Consent Calendar Items 1 through 3, and Items 5 through 10.
The motion was seconded by Council Member Patel and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
ITEMS PULLED FROM THE CONSENT CALENDAR
Item No. 4 on the Consent Calendar was pulled at the Public's Request in order to speak on the matter.
Resolution Amending the City Council’s Regular Meeting Schedule Robert Carruth, a La Palma resident, addressed the City Council regarding his opposition to the response received to his request to have this Item pulled from the Consent Calendar in order to speak on the matter; his opposition to reducing City Council meetings to once a month; and his opposition to cancelling the July meeting.
Mayor Goodman apologized for any miscommunication as he was notified of this request earlier, but by mistake had failed to address the request at the time the matter was brought forward.
City Council Meeting
June 4, 2024
Mayor Goodman noted another member of the public wishing to speak on Consent Calendar Item 9 and allowed him to come forward although the matter has been approved.
Craig Van Thyne, representing Empire Pipe Cleaning and Equipment Inc, addressed the City Council regarding the company's commitment to La Palma over the past 19 years having provided sewer service to La Palma since 2005; his opposition to not being selected for the sewer cleaning; and that his staff is ten miles away versus being two hours away during an emergency.
Mayor Goodman responded that Item 9 has already been approved and although he brought forward some issues, he trusts Staff with their decision.
City Attorney Thind added that the City Council has already taken action on Item 9 and that Item 4 has not been decided on by the City Council.
4. Resolution No. 2024-15 amending the City’s Council’s Regular Meeting Schedule for July, November, and December, 2024.
Council Member Patel made a motion to adopt Resolution No. 2024-15 Amending the City Council's Regular Meeting Schedule
Discussion ensued regarding clarification of the motion being to approve Consent Calendar Item 4; that the City Council has cancelled the July meetings since Ordinance 2020-02 was adopted except in 2022 due to the District Elections process; that the City Council can always have a Special Meeting if there is a matter that needs to come before the City Council; and that the public does not set the calendar agenda, but rather the calendar is set by the City Council and projects that are moving through the City process.
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Mayor Goodman, Council
Member Patel, and Mayor Pro Tem Waldman
NOES: Council Member Keo Conklin
PUBLIC HEARINGS
11. Proposed Resolution Vacating a 20-foot Sidewalk Easement at 6951 Walker Street a) Mayor Goodman opened the Public Hearing at 7:13 p.m.
City Council Meeting
June 4, 2024
b) City Manager McNamara introduced the Item and Planning Manager Deines gave the Staff Report.
c) City Council Comments and Questions
None.
d) Public Input:
No members of the public wished to speak.
e) Mayor Goodman closed the Public Hearing at 7:14 p.m. f) Adopt Resolution No. 2024-18 vacating a 20-foot wide sidewalk easement at 6951 Walker Street
Council Member Conklin made a motion to adopt Resolution No. 2024-18 vacating a 20-foot wide sidewalk easement at 6951 Walker Street The motion was seconded by Council Member Patel and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
12. Conditional Use Permit 392 to Establish a Retail Pharmacy Use (Phoenix Pharmacy) Located at 7872 Walker Street, Suite 106
a) Mayor Goodman opened the Public Hearing at 7:15 p.m. b) City Manager McNamara introduced the Item and Planning Manager Deines gave the Staff Report.
c) Council Member Comments and Questions
None.
d) Public Input:
Mr. Meyer, the property manager for Joshua Medical Building, addressed the City Council regarding the need for a pharmacy inside a medical building for ease of access to all patients visiting; that many patients have difficulty
City Council Meeting
June 4, 2024
getting to their doctor visits, much less getting to a pharmacy; and support for having both doctor and pharmacy in the same building.
Abe Waheed, a La Palma resident and former medical professional, addressed the City Council in support of having a pharmacy inside a medical building.
e) Mayor Goodman closed the Public Hearing at 7:20 p.m. f) Adopt Resolution No. 2024- 19 approving Conditional Use Permit 392 Council Member Patel made a motion to adopt Resolution No. 2024-19 approving Conditional Use Permit 392.
The motion was seconded by Mayor Pro Tem Waldman and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
13. Consideration of Resolution Amending Service Fees Schedules a) Mayor Goodman opened the Public Hearing at 7:21 p.m. b) Assistant to the City Manager Cisneros gave the Staff Report. c) City Council Comments and Questions
None.
d) Public Input:
No members of the public wished to speak.
e) Mayor Goodman closed the Public Hearing at 7:22 p.m. f) Adopt Resolution No. 2024-20 Amending Fee Schedules 1, 2, 3, 4, and 5 Council Member Patel made a motion to adopt Resolution No. 2024-20 Amending Fee Schedules 1, 2, 3, 4, and 5
City Council Meeting
June 4, 2024
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
14. Adoption of the Fiscal Year 2024-25 Operating and Capital Improvement Program Budgets, Appropriations Limit, and Related Personnel Items a) Mayor Goodman opened the Public Hearing at 7:23 p.m. b) City Manager McNamara introduced the Item and Assistant City Manager/Administrative Services Director Hallett gave the Staff Report c) Committee Comments and Questions
Discussion ensued regarding clarification that there is a $700 thousand surplus, but that $400 thousand of that is going to an account for fiscal planning purposes; that other Orange County cities are in deficit conditions currently; that this City Council has been fiscally prudent; that although the City Council may cancel a meeting, they are still actively working to keep the City solvent; appreciation to staff for all their efforts in the process; and that all funds are fungible from a variety of accounts if there were an emergency.
d) Public Input:
Karen Zigorsky, a La Palma resident, addressed the City Council regarding how the City recently recovered $100 thousand during the previous Budget discussion.
Discussion ensued regarding City Staff finding the $100 thousand from previously budgeted funds that did not need to need to be set aside; that these funds were put back into the bottom line; that this was done during the annual budget review; that Mayor Goodman's apology that this was not made clear; and that the previous and current City Council and Staff has worked very hard on being fiscally conservative which resulted in a successful Fiscal Year Budget.
e) Mayor Goodman closed the Public Hearing at 7:33 p.m.
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June 4, 2024
f) Adopt Resolution No. 2024-21 approving the Fiscal Year 2024-25 Budget; Council Member Patel made a motion to adopt Resolution No. 2024-21 approving the Fiscal Year 2024-25 Budget;
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Council Member Conklin,
Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
g) Adopt Resolution No. 2024-22 approving the Annual Appropriations Limit for Fiscal Year 2024-25; and
h) Adopt Resolution 2024-23 approving the Salary Schedule and Comprehensive Listing of Personnel Practices and Benefits for Executive Management Employees.
Council Member Patel made a motion to adopt Resolution No. 2024-22 approving the Annual Appropriations Limit for Fiscal Year 2024-25; and Adopt Resolution 2024-23 approving the Salary Schedule and Comprehensive Listing of Personnel Practices and Benefits for Executive Management Employees.
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
REGULAR ITEMS
15. Annual Military Equipment Report, per Assembly Bill (AB) 481 City Manager McNamara introduced the Item and Police captain Amend gave the Staff Report.
Council Comments and Questions:
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June 4, 2024
None.
Public Input:
No members of the public wished to speak.
Receive and file the staff report and adopt Resolution No. 2024-27 approving the continuance of the La Palma Police Department Policy 709 as required pursuant to AB 481.
Council Member Patel made a motion to receive and file the Annual Military Equipment Report, per Assembly Bill (AB) 481, and Adopt Resolution No. 2024- 27 approving the continuance of the La Palma Police Department Policy 709 as required by AB 481.
The motion was seconded by Mayor Pro Tem Waldman and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
16. Body Worn Camera Program & In-Car Video System
City Manager McNamara introduced the item and Police Chief Wilkerson gave the Staff Report.
Council Comments and Questions:
Discussion ensued regarding the cost being presented is all inclusive and will save staff time when it comes to video management; that there is currently no state mandate requiring body worn cameras (BWC); that the only mandate is that certain evidence be released during a required time period when a significant use of force has ensued; that originally, the Police Department (PD) would have needed to bring on additional staffing to help with the records requests and now are confident with this particular package that no additional staff would be necessary; that the dashboard platform is very user friendly and fast; that the new system will save hours of staff time on records requests; that all the data is hosted in America on a secured platform cloud in compliance with the Department of Justice (DOJ); that video retention follows the City's records retention schedule and statute of limitations; that retention protocols vary based on the crimes involved; that the City Council supports BWCs and pleased that it is going in effect in La Palma; that this
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June 4, 2024
protects the public and Law Enforcement officers; and that this brings clarity to situations our law enforcement is involved in.
Public Input:
Keith Nelson, a La Palma resident, supports BWCs; whether there is a policy in place for redactions; whether the individual will be certified; his opposition to not being able to have a dialogue; and that BWCs would protect La Palma citizens.
Robert Carruth, a La Palma resident, supports BWCs; supports the Police Department; that BWCs promotes better behavior in everyone - both citizens and officers; and that the cost is reasonable considering the value received.
Approve and authorize the City Manager or designee to execute an agreement between LensLock Inc. and the City of La Palma to provide Body-Worn Camera and In-Car video systems for a period of five years commencing July 1, 2024 through June 30, 2029.
Council Member Keo Conklin made a motion to approve and authorize the City Manager or designee to execute an agreement between LensLock Inc. and the City of La Palma to provide Body-Worn Camera and In-Car video systems for a period of five years commencing July 1, 2024 through June 30, 2029.
The motion was seconded by Mayor Pro Tem Waldman and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
17. Second Amendment to Amended and Restated City Manager Employment Agreement
City Attorney Thind gave the Staff Report
Council Comments and Questions:
None.
Public Input:
Robert Carruth, a La Palma resident, addressed the City Council regarding the rationale for the increase in the deferred compensation for the City Manager; his
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June 4, 2024
opposition to the upcoming 5% increase in addition to these changes; and questions the logic behind the compensation.
Monty Baker, a La Palma resident, noted his support for the City Manager and his value to the City of La Palma.
Further discussion ensued regarding the City Manager's (CM) compensation with this increase is still lower than the median in other Orange County Cities; that good people in this position should be compensated; that the City Council still has never rehired a Community Development Director because the CM brings that to his position, proving a net savings as a result; that the CM does his job efficiently and the City Council continues to move forward; and that Staff is at the center of the organization; without efficient and effective staff - the Council would not function well; that during the review process, the City Council gets compensation lists comparable to other cities in the County; that when the City Council finds the median income, the Council goes below that amount because we're a smaller City; that if the public wants more information, Mayor Goodman encouraged the public to contact him directly and other Council Members; and that deep thought and calculation goes into these decisions despite the projected comments made.
Approve the Second Amendment to Amended and Restated Employment Agreement between the City and City Manager Conal McNamara.
Council Member Patel made a motion to approve the Second Amendment to Amended and Restated Employment Agreement between the City and City Manager Conal McNamara.
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
18. Consideration of Citywide Branding and Street Median Monument Consultant Solicitations
City Manager McNamara introduced the Item and Assistant to the City Manager Cisneros gave the Staff Report.
Recommendation that the City Council discuss and give staff direction on the following items:
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June 4, 2024
a) Citywide Branding Scope of Work;
b) Street Median Monument Design Request for Proposals (RFP) Solicitation;
c) Street Banners Request for Proposals Solicitation; and d) Street Name Signage Request for Proposals Solicitation Council Questions and Comments
Discussion ensued regarding Staff needing Council direction in order to move forward to the RFP stage; support to move this to August agenda to see if there are any grants available for this type of project before the City's money; that the City Council is not sure that the residents would consider this a priority; that understanding the costs before is imperative before the City Council commits to moving forward with an RFP; that this project could evolve through to goal setting; that this request is aligned with the visual decline in the street banners and some street signs; whether the City can include student banners like those of Los Alamitos; that the School District wanted the City to take on all the costs instead of it being a shared costs; that the School District is in a $70 million deficit; and the City Council’s support to table the matter to the August agenda.
Public Input:
Karen Zigorski, a La Palma resident, supports the proposal and asked for clarification on the total costs for street signs, banners, and all of the new signage.
Mayor Goodman responded that the total costs are in the Agenda Staff Report.
By consensus, the City Council agreed to table the item to the August City Council meeting and engage Townsend Public Affairs and other grant writers to see what grant opportunities are available.
19. Notice of Holding of Municipal Election, Request for Consolidation of Municipal Election with the Statewide General Election, and Term Limits Ballot Measure City Manager McNamara gave the Staff Report.
Council Comments and Questions:
City Council Meeting
June 4, 2024
Discussion ensued regarding Council Member Conklin’s support for three terms with a cool-off period, instead of four terms; that Council Member Conklin supports giving the voter a list of choices for term limits like the voters had in Cerritos; and concerns about long term Council Members.
Public comment:
Monty Baker, a La Palma resident, addressed the City Council regarding his voting history; that although he did not vote for Measure JJ, but announced his support for its passage; opposition to residents coming to City Council meetings just to speak about their issue and then not stay for the duration of the meeting; his attendance at every City Council meeting since 2020; his support for the City Council and awareness of the sacrifices made by them; and that switching to districts is why this proposal has come forward.
Robert Carruth, a La Palma resident, addressed the City Council regarding the history of former Council Member Polis with his lawsuit; the results following that election cycle; that voters responded with Measure O in 1996 regarding term limits; opposition to trying to overturn Measure O; and opposition to extending term limits.
Keith Nelson, a La Palma resident, addressed the City Council regarding his support for the current term limits; opposition to the ballot measure language; criticism of the current leadership; opposition to the amount of time the City Council spent on this issue; that more may support three consecutive terms instead of four; and opposition to not being allowed a dialogue with the City Council at the meetings.
A Laguna Niguel resident addressed the City Council regarding the reason behind the ballot measure proposal; that the decision is up to the voter; and inquiry as to why the City Council wants to change term limits.
Discussion ensued regarding the reason why the matter was brought up; that La Palma has been forced to go to districts and that is going to make the pool of candidates even smaller; that previously, candidates ran unopposed; that in the last election, the City only had three candidates for two City Council seats; that being a member of the City Council is not for everybody; that many residents spoken to by the City Council are definitely not interested in ever running for City Council; that the City Council only gets a small stipend so money is not an issue; that Council Member Baker recommended three terms with a four year cool-off period; that Mayor Pro Tem Waldman supports letting La Palma voters decide who gets voted into office; that he supports term limits; that moving to districts is going to limit voters choice and as such, supports three terms; that voters can always vote out a candidate if they do not perform well; that Council Member Patel supports Council Member Conklin’s recommendation of three terms; that there is a learning curve for new Council Members that can take up to one term, four years
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June 4, 2024
to truly get up to speed; that Council Member Patel noted this process has been transparent by having several meetings and gathered responses from the broader community; that he believes the voters need to make the final decision; that anonymous posts and flyers do not encourage transparency or a healthy discussion; that some of the anonymous flyers had incorrect information and misled the public to think it was a City document; that taking the issue to the voters is a democratic approach; that the demographics and circumstances have changed since 1996; that if this measure does not pass by the voters, then future Council can rely on the decision made by voters; that moving to district based elections can be a blessing and a curse; that voters can only choose from candidates in their specific area; that the City still does not have enough committee members to fill the vacancies in Citizen Committees; that running for City Council shouldn't be an easy decision and the learning curve is steep; that possibly the same people who opposed Measure JJ are the same who are opposed to this; that thankfully, Measure JJ passed and if didn’t, the City would be in a $2 million dollar deficit and the voters decided; that in building relationships and advocate for the City at all different levels; that as a result of the Council’s extended relationship with Congresswoman Sanchez’s office, the City acquired $2 million in funding for the City’s medians project; that in addition, Congresswoman Steel’s office secured $2 million for our police department renovations; that building relationships takes time to develop and that it results in positive outcomes; that Council Member Patel supports a sunset provision; that Districts means a much smaller voter pool; that supporting this ballot measure to move forward only means the City Council supports letting the voters decide; that he supports three consecutive terms with a four year cool off period; that Mayor Goodman has seen the lack of engagement by the citizens over the years; that membership in Citizen Committees has dwindled over the years; that the Community Activities and Beautification (CAB) Committee had to shrink from 11 members to 7 members now due to the lack of interest; that the leadership pool at present shows a lack of leadership ‘engagement’; that Mayor Goodman also noted the lack of involvement in the City’s Citizen’s Academy; that all current City Council Members have jobs and families; support to allow those willing to serve their community and advocate on its behalf, to continue to serve; that Mayor Goodman gave the history of term limits and that the Federal Government deemed term limits as unconstitutional; that Mayor Goodman noted without continuity in leadership, there is instability; that he encourages discussion and dialogue and will make himself available; that he opposes fear mongering and personal attacks; that Mayor Goodman supports three terms with a four year cool-off period; that Council Member Keo Conklin thanked the Council for their wisdom and agrees to the three terms; that she would prefer giving the voter more options to pick from; and that she supports to leave it to the voters to make the decision.
City Clerk Kenney announced that after the Agenda was published, the City Clerk’s office received 9 letters via email from the following residents: Kris Thomas, Cheryl Pappas, Sonia Serrano, Steve Hwangbo, Steven Pappas, Lawton Test, Marilyn
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June 4, 2024
Elli, Maryanne McCombs, and Jeff McCombs. She reported that all the emails were in opposition to changing the existing City Council term limits and that a copy has been placed at the City Council’s seats and will be transferred into the record.
Council Member Patel made a motion to change the recommended ballot language from four to three terms with a four-year cool off period; that Mayor Goodman and Council Member Patel be the authors of the argument in favor; and that they to have the option to include three members of the public to rebut any opposition to the proposed ballot measure.
Council Member Baker seconded the motion.
City Attorney Thind clarified that this motion is a separate action to clarify the language for the proposed ballot measure; that once this vote is made, these approved changes will be incorporated into the final Resolution for the Ballot Measure; and that after this motion, the following resolution actions will need to be voted on individually.
Council Member Keo Conklin asked to have the motion repeated for clarification.
The motion carried on the following vote:
AYES: Council Member Baker, Mayor Goodman, Council
Member Patel, and Mayor Pro Tem Waldman
NOES: Council Member Keo Conklin
City Attorney Thind noted that the following resolutions needing City Council action will include all the revisions that were just approved by the City Council. 1) Adopt Resolution No. 2024-24 calling and giving notice of the holding of a Municipal Election to be held on Tuesday, November 5, 2024, in conjunction with the General Municipal Election, putting forward a ballot measure to the voters and for the election of certain officers in three districts as required by the provisions of the laws of the State of California relating to general law cities.
Council Member Patel made a motion to Adopt Resolution No. 2024-24 calling and giving notice of the holding of a Municipal Election to be held on Tuesday, November 5, 2024, in conjunction with the General Municipal Election, putting forward a ballot measure to the voters and for the election of certain officers in three districts as required by the provisions of the laws of the State of California relating to general law cities.
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June 4, 2024
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
2) Adopt Resolution No. 2024-25 requesting the Board of Supervisors of the County of Orange to consolidate a Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date pursuant to Section 10403 of the Elections Code.
Council Member Patel made a motion to Adopt Resolution No. 2024-25 requesting the Board of Supervisors of the County of Orange to consolidate a Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date pursuant to Section 10403 of the Elections Code.
The motion was seconded by Mayor Pro Tem Waldman and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
NOES: None
3. Adopt Resolution No. 2024-26 that:
a) Submits to the voters a ballot measure to limit term limits of council members to three terms with a four-year cooling-off period in the General Election to be held on November 5, 2024;
b) Directs the City Attorney to prepare an impartial analysis to be filed with the City Clerk on or before June 17, 2024, by 4:30 p.m.; c) Authorizes the City Manager to prepare a fiscal analysis to be filed with the City Clerk on or before June 17, 2024, by 4:30 p.m.; d) Authorizes Mayor Goodman and City Council Member Patel to prepare and file written arguments in favor or against the ballot measure;
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e) Establishes deadlines for direct arguments for and against the ballot measure to be filed with the City Clerk on or before June 18, 2024, by 4:30 p.m.; and
f) Establishes deadlines for rebuttal arguments for and against the ballot measure to be filed with the City Clerk on or before June 28, 2024, by 4:30 p.m.
City Attorney Thind detailed that this motion is to approve Resolution No. 2024-26 proposing and submitting to the voters at the General Municipal Election to be held on November 5, 2024, a ballot measure proposing to adopt an Ordinance to revise Council Member Term Limits to three terms, subject to a four-year cooling-off period with a sunset provision if the City returns to at-large elections; directing the City Attorney to prepare an impartial analysis; authorizing the City Manager to prepare a fiscal analysis; authorizing and setting deadlines for the filing of arguments for or against the ballot measure; and who will be authoring the arguments as previously discussed and approved by the City Council.
Council Member Patel made a motion to approve Resolution 2024- 26 as defined by City Attorney Thind.
The motion was seconded by Council Member Baker and carried on the following vote:
AYES: Council Member Baker, Mayor Goodman, Council
Member Patel, and Mayor Pro Tem Waldman
NOES: Council Member Keo Conklin
4) Direct staff to process all other documents required to proceed with the proposed ballot measure.
Council Member Patel made a motion to direct staff to process all other documents required to proceed with the proposed ballot measure.
Council Member Keo Conklin asked for clarification on this motion.
The motion was seconded by Mayor Pro Tem Waldman and carried on the following vote:
AYES: Council Member Baker, Council Member Keo Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
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NOES: None.
COUNCILMEMBER AB1234 REPORTS, REPORTS FROM CITY-AFFILIATED
COMMITTEES, AND COUNCIL REMARKS
Council Member Keo Conklin hosted an Asian-American Celebration.
Council Member Baker attended the Association of California Cities – Orange County (ACC-OC) Leadership Summit; the City Selection Committee meeting; the Orange County Older Adults Advisory Committee meeting; Congresswoman Michelle Steel’s Association of Asian Pacific Islander (AAPI) of Distinction event; the California Joint Powers Insurance Authority (CJPIA) Elected Officials Summit; the Orange County Mosquito and Vector Control District (OCMVCD) Board of Trustees meeting; the Orange County Sanitation District (OCSD) ribbon cutting ceremony for their new headquarters; the OCSD Board meeting; and the La Palma Memorial Day ceremony.
Council Member Patel attended the Orange County Fire Authority (OCFA) Budget Committee meeting; Congresswoman Michelle Steel's Association of Asian Pacific Islander (AAPI) of Distinction event recognizing Noella Lew; announced his appreciation to earmark $2 million for police department renovations by Congresswoman Steel's office in collaboration with Townsend Public Affairs; the La Palma Memorial Day ceremony; and closed by encouraged the public who participate in our City Council meetings to practice decorum and refrain from profanity.
Mayor Pro Tem Waldman attended the La Palma Memorial Day ceremony and applauded the keynote speaker.
Mayor Goodman attended the CJPIA Elected Official Summit; the League of California Cities (LOCC) Briefing regarding water issues and older water infrastructure; the LOCC Nominating Committee meeting; the Orange County Council of Governments (OCCOG) Board meeting; and the La Palma Memorial Day ceremony.
CITY MANAGER REMARKS
City Manager McNamara announced that this meeting will the last using the Granicus platform and is hopeful that we will not have any technological mishaps in the future; announced his appreciation to Staff for all the working getting the many presentations to the City Council tonight; thanked Planning Manager Deines for getting the Housing Element to the State and approved; that due to the lack of Agenda items, there will be no matters to bring forward in July; encouraged the public to get registered and involved in the annual July 4th and the Run for Fun; and looks forward to the August City Council meeting.
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CITY ATTORNEY REMARKS
City Attorney Thind had nothing to report.
ADJOURNMENT
Mayor Goodman adjourned the Regular Meeting of the City Council at 9:32 p.m. ______________________________
Marshall Goodman
Mayor
ATTEST:
___________________________
Kimberly Kenney, CMC
City Clerk
MINUTES OF THE SPECIAL MEETING
OF THE LA PALMA CITY COUNCIL
June 26, 2024
CALL TO ORDER: Mayor Goodman called the Special Meeting of the La Palma City Council to order at 9:00 a.m. in the Council Chambers of La Palma City Hall, 7822 Walker Street, La Palma, California.
PLEDGE OF ALLEGIANCE: Mayor Goodman
ROLL CALL: Council Members
Council Members present: Council Member Baker, Council Member Conklin, Mayor Goodman, Council Member Patel, and Mayor
Pro Tem Waldman
Council Members absent: None
City Officials present: Conal McNamara, City Manager
Ajit Thind, City Attorney
Steve Filarsky, Labor Attorney
Ryan Hallett, Assistant City Manager/Administrative
Services Director
ORAL COMMUNICATIONS
None.
CLOSED SESSION
CS-1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code section 54957.6.
Agency Designated Representatives: Conal McNamara, City Manager Ryan Hallett, Assistant City Manager/
Administrative Services Director
Steve Filarsky, Labor Relations Attorney
Ajit Thind, City Attorney
City Council Special Meeting
June 26, 2024
Employee Organizations: La Palma General Employees
Association
La Palma Police Association
La Palma Professional Employees
Association
Unrepresented Employees: Executive Management
Mayor Goodman recessed to Closed Session at 9:01 a.m.
OPEN SESSION
Mayor Goodman reconvened in Open Session at 9:50 a.m. and announced that there were no reportable actions out of Closed Session
ADJOURNMENT
Mayor Goodman adjourned the Special Meeting the City Council at 9:51 a.m. _________________________
Marshall Goodman
Mayor
ATTEST:
_________________________
Kimberly Kenney, CMC
City Clerk
Agenda Item No. 3 August 6, 2024 | 1
City of La Palma
Agenda Item No. 3
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Ryan Hallett, Assistant City Manager
AGENDA TITLE: Registers of Demands
RECOMMENDED ACTION:
It is recommended that the City Council adopt a Resolution approving the Register of Demands for June 18, 2024, July 2, 2024, July 16, 2024, and August 6, 2024.
BACKGROUND:
None.
SUMMARY:
The laws of the State of California governing General Law Cities and the La Palma Municipal Code provide that the City Council shall approve all payments made by the City. A Register of Demands is provided at each City Council Meeting describing each payment made or to be made by the City during the specified period.
ANALYSIS:
None.
FISCAL IMPACT:
Sufficient funds are available to process all payments.
ATTACHMENTS:
1. Resolution
Fund
Department GL Number Check Original Invoice Check
Account Description Vendor Name Number Check Date Invoice Description Amount Total Amount 001-170-5650-00000 LIFE/DISABILITY INSURANCE 1 PERS APA001108 07/16/24 FY SUVIVOR BENEITS/T1-3&SFTYT1-3 3,177.20 $3,177.20 001-340-6000-34046 PROF CONTRACT SVCS-CAB 1 RIL AUDIO VISUAL APA01112 07/16/24 7/18 SOUND/PARK CONCERTS 1,450.00 $1,450.00 001-340-6000-34046 PROF CONTRACT SVCS-CAB 1 RIL AUDIO VISUAL APA01113 07/16/24 7/25 SOUND/PARK CONCERTS 1,450.00 $1,450.00 001-340-6000-34046 PROF CONTRACT SVCS-CAB 1 RIL AUDIO VISUAL APA01114 07/16/24 8/1 SOUND/PARK CONCERTS 1,450.00 $1,450.00 011-410-6930-41020 ELECTRIC-TRAFFICE SGNLS 1 SOUTHERN CA EDISON 39590 07/02/24 5/7-6/25 TRAFFIC SGNL ELECTRIC 2,988.31 2,988.31 001-340-6000-34046 PROF CONTRACT SVCS-CAB 1 TOP ROCK ENTERTAINMENT 39602 07/16/24 7/18 CONCERTS IN THE PARK 3,000.00 3,000.00
TOTAL AMOUNT VOIDED $13,515.51
8/6/2024
CITY OF LA PALMA
Agenda Item No. 4 August 6, 2024 | 1
City of La Palma
Agenda Item No. 4
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Ryan Hallett, Assistant City Manager
AGENDA TITLE: Fourth Quarter Cash and Investment Report, Fiscal Year 2024-2025 RECOMMENDED ACTION:
It is recommended that the City Council receive and file the Cash and Investment Report for the fourth quarter of Fiscal Year 2024-25.
BACKGROUND:
None.
SUMMARY:
In accordance with the City’s Statement of Investment Policy, a quarterly report is prepared to provide the status of the investment portfolio. The cash and investments of all funds are pooled, and no assets are held by fiscal agents. Guided by state law and the City’s Investment Policy, the primary investment objective is to safeguard the principal of the invested funds. The secondary objective is to meet the liquidity needs of the entities, and the third objective is to achieve a return on the invested funds.
Although all investments contain an element of risk, the pooled investments are designed to limit exposure to risk and provide liquidity while still generating investment income.
A combination of demand deposit accounts and the Local Agency Investment Fund (LAIF) is used to provide sufficient liquidity to meet the City’s short-term operating requirements. Funds that are unlikely to be spent in the near future are kept in a portfolio that is actively managed by an investment advisor in accordance with the Investment Policy.
Information on the investment portfolio as of June 30, 2024, is as follows:
Short-Term Operating Requirements
• Monies held in demand deposit accounts and cash on hand total $4,478,941 • Monies held by Corpay total $219,725
• Monies held in the Local Agency Investment Fund total $18,712,036 o Market value totals $18,643,102
o LAIF fund effective yield for each month during the quarter:
Agenda Item No. 4 August 6, 2024 | 2
▪ 4.272%, month 1
▪ 4.332%, month 2
▪ 4.480%, month 3
o LAIF fund average life is 217 days
Managed Portfolio
• Book value totals $26,290,427
• Market value totals $26,191,407 per US Bank (custodian) and $26,184,398 per PFM (investment manager)
o $12,896,613 US Treasury Bond/Note (49.26%)
o $111,274 Municipal Bond/Note (0.42%)
o $2,448,345 Federal Agency Commercial (9.35%)
o $5,419,919 Corporate Note (20.70%)
o $702,494 Certificates of Deposit (2.68%)
o $4,597,764 Asset-Backed Security (17.56%)
o $7,989 Money Market (0.03%)
• Yield to maturity (based on cost) is 4.40%
• Yield to maturity (based on market value) is 4.80%
• Weighted average maturity is 830 days
• All investments mature within five years of the quarter-end Interest Rate Yield
The following table presents U.S. Treasury yields as of June 30, 2024, and for all quarters back to June 30, 2022. Yield rates at the end of the quarter were higher for all maturity levels greater than six months. After raising rates periodically in prior months, the Federal Reserve made no change to interest rates from July 2023 through its meeting in June 2024. The Federal Reserve has announced the intention to lower future interest rates, but not until inflation is moving sustainably towards two percent.
Treasury Yield Curve Rates
Quarter End Date 6 Month 1 Year 2 Year 3 Year 5 Year 10 Year June 30, 2022 2.51% 2.80% 2.92% 2.99% 3.01% 2.98%
September 30, 2022 3.92% 4.05% 4.22% 4.25% 4.06% 3.83%
December 31, 2022 4.76% 4.73% 4.41% 4.22% 3.99% 3.88%
March 31, 2023 4.94% 4.64% 4.06% 3.81% 3.60% 3.48%
June 30, 2023 5.47% 5.40% 4.87% 4.49% 4.13% 3.81%
September 30, 2023 5.53% 5.46% 5.03% 4.80% 4.60% 4.59%
December 31, 2023 5.26% 4.79% 4.23% 4.01% 3.84% 3.88%
March 31, 2024 5.38% 5.03% 4.59% 4.40% 4.21% 4.20%
June 30, 2024 5.33% 5.09% 4.71% 4.52% 4.33% 4.36%
This table can be used to compare the LAIF and managed portfolio yields against the U.S. Treasury yields. At the quarter end, the LAIF fund effective yield (4.480%) and the managed portfolio’s yield to maturity based on cost (4.40%) were lower than Treasury yield rates for all maturities of three years or less and were higher than all other maturity levels. The managed portfolio’s yield to maturity based
Agenda Item No. 4 August 6, 2024 | 3
on market (4.80%) was lower than Treasury yield rates for maturities of one year and less and was higher than all other maturity levels.
Managed Portfolio Market Value
Until investments are sold, any difference between market and book value is an unrealized gain or loss. During the fourth quarter of Fiscal Year 2023-24, the City’s investment managers sold certain investments before their maturity date and realized net losses totaling $28,170.
For each quarter over the past two years, market values have been below the book value resulting in an unrealized loss at the end of each quarter. The following chart shows the comparison of the managed portfolio’s book value versus market value over the past several quarters:
Quarter End Date Book Value Market Value per
Custodian (US
Bank)
Unrealized
Gain/(Loss)
March 31, 2022 $25,874,378 $25,109,268 ($765,110)
June 30, 2022 $25,868,898 $24,957,488 ($911,410)
September 30, 2022 $25,862,890 $24,627,866 ($1,235,024) December 31, 2022 $25,871,233 $24,816,260 ($1,054,973)
March 31, 2023 $25,882,344 $25,139,728 ($742,616)
June 30, 2023 $25,853,547 $25,070,092 ($783,455)
September 30, 2023 $25,892,819 $25,254,108 ($638,711)
December 31, 2023 $25,942,487 $25,871,881 ($70,606)
March 31, 2024 $26,101,690 $25,988,635 ($113,055)
June 30, 2024 $26,290,427 $26,191,407 ($99,020)
ANALYSIS:
None.
FISCAL IMPACT:
None.
ATTACHMENTS:
1. Cash and Investment Report – June 30, 2024
2. Cash and Investment Portfolio Book Value by Type Chart – June 30, 2024
3. PFM Funds, Managed Account Detail of Securities Held – June 30, 2024
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Agenda Item No. 5 August 6, 2024 | 1
City of La Palma
Agenda Item No. 5
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Ryan Hallett, Assistant City Manager
AGENDA TITLE: Resolution Amending the Salary for Certain Part-Time Positions RECOMMENDED ACTION:
It is recommended that the City Council adopt the attached Resolution amending the hourly rates for certain part-time employees.
BACKGROUND:
None.
SUMMARY:
On December 12, 2023, the City Council adopted Resolution 2023-43, which amended the salaries and benefits for part-time employees. Since then, a need has arisen to further modify the salaries for certain part-time positions to better align with current market conditions and ensure competitive compensation. These additional modifications are necessary to attract and retain qualified individuals in these roles, thereby supporting the City's operational needs and service delivery goals. The proposed changes reflect a careful analysis of industry standards and aim to address specific recruitment and retention challenges the City faces.
ANALYSIS:
Staff proposes adjusting the hourly rate for Per Diem Dispatchers to align with the current hourly range for Police Dispatchers, which is $29.91 to $38.17 per hour. This adjustment ensures equitable compensation for similar roles, enhances market competitiveness, and improves recruitment and retention efforts. By offering a fair and competitive rate, the City can attract qualified candidates and reduce turnover among Per Diem Dispatchers, contributing to a stable and efficient workforce. This strategic move supports the operational efficiency of the Police Department by ensuring all dispatchers are fairly compensated for their work.
Additionally, staff proposes increasing the hourly rate for Reserve Police Officers from $19.62 to $29.00. This increase aims to attract and retain qualified individuals by offering more competitive compensation that reflects their responsibilities and contributions.
Agenda Item No. 5 August 6, 2024 | 2
FISCAL IMPACT:
No additional funding is necessary as part-time positions are budgeted based on total allocated amounts rather than the number of hours worked. Unlike full-time positions, which are budgeted by the number of approved positions, part-time positions are budgeted by total dollars due to fluctuating staffing levels throughout the year. These budgeted amounts have already been approved by the City Council within the current budget.
ATTACHMENTS:
1. Resolution
Resolution No. 2024-__
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA PALMA AMENDING RESOLUTION 2023-43
PERTAINING TO SALARIES FOR CERTAIN PART-TIME
POSITIONS
WHEREAS, on December 12, 2023, the La Palma City Council adopted Resolution 2023-43 approving of salary and benefits for part-time employees; and WHEREAS, additional changes to salaries for certain part-time positions are now proposed to ensure equitable compensation for similar roles, enhance market competitiveness, and improve recruitment and retention efforts; and WHEREAS, specifically, the proposal is to increase the hourly rate for a Per Diem Dispatcher from $26.63 to a range of $29.91 to $38.17.
WHEREAS, additionally, the proposal is to increase the hourly rate for a Reserve Police Officer from $19.62 to $29.00.
NOW, THEREFORE, BE IT RESOLVED THAT:
SECTION 1. Attachment A to Resolution 2023-43 is hereby replaced with Attachment A to this Resolution, effective August 1, 2024.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 3. This Resolution shall take effect upon adoption.
APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 6th day of August, 2024.
________________________________
Marshall Goodman
Mayor
ATTEST:
___________________________________
Kimberly Kenney, CMC
City Clerk
Resolution No. 2024-__
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 6th day of August, 2024, and that it was so adopted by called vote as follows:
AYES:
NOES:
_______________________________
Kimberly Kenney, CMC
City Clerk
Resolution No. 2024-__
Attachment A
Title Step A Step B Step C Step D Step E Step F Step G
Intern $16.00
Cashier/Office Aide $16.00 $16.80 $17.64 $18.52 $19.45
Code Enforcement Officer $23.57 $24.74 $25.98 $27.28 $28.65 $30.08 $31.58 Community Liaison Officer $20.89 $21.93 $23.03 $24.18 $25.39 $26.66 Information Technologies Technician $16.00 $16.80 $17.64 $18.52 $19.45 Park Ranger $16.00
Per Diem Dispatcher $29.91 $31.40 $32.97 $34.62 $36.35 $38.17 Police Services Aide $17.00
Recreation Leader $16.00 $16.80 $17.64 $18.52 $19.45
Recreation Specialist $19.61 $20.59 $21.62 $22.70 $23.84 $25.03 $26.28 Reserve Police Officer $29.00
Senior Recreation Leader $17.83 $18.72 $19.66 $20.64 $21.67 Effective August 1, 2024
Agenda Item No. 6 August 6, 2024 | 1
City of La Palma
Agenda Item No. 6
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Ryan Hallett, Assistant City Manager
AGENDA TITLE: Consideration of Hiring Bonuses for Certain Vacant Positions and Standby Duty Pay Adjustment
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Adopt a Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma Police Association.
2. Adopt a Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma Professional Employees Association.
3. Adopt a Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma General Employees Association.
BACKGROUND:
In June 2023, the City Council approved a $13,000 hiring bonus for police officers to attract entrylevel and lateral candidates as well as address and fill existing vacancies within the department. This strategic initiative aimed to enhance the City's recruitment efforts by offering competitive incentives, ensuring that the City can maintain a fully staffed and effective police force. By providing this substantial hiring bonus, the City sought to attract top talent, improve public safety, and ensure that our community continues receiving the highest level of service. Since then, the hiring bonus has led to the successful recruitment of 4 new police officers. This outcome highlights the effectiveness of the bonus in attracting top talent and underscores the City's commitment to improving public safety.
SUMMARY:
Hiring Bonus
Since the hiring bonus for police officers was successful, staff thought it would be most beneficial also to provide hiring bonuses for other critical and hard-to-fill positions, specifically Police Dispatcher and Utilities/Maintenance Supervisor.
Agenda Item No. 6 August 6, 2024 | 2
Police Dispatchers play a critical role in ensuring public safety and coordinating emergency responses, acting as the vital link between the public and emergency services. With only four dispatcher positions available, each dispatcher is essential to maintaining seamless operations.
Currently, there is one vacancy, which severely disrupts scheduling and places additional strain on the remaining team members. This increased workload and stress can impact their ability to perform effectively, potentially leading to delays and errors in emergency response. Recruiting and filling dispatcher positions is particularly challenging due to the demanding nature of the job and the specific skills required. Dispatchers must undergo extensive training to handle the high-pressure environment and the critical responsibilities associated with coordinating emergency responses. This training includes mastering communication systems, understanding emergency protocols, and developing the ability to remain calm and effective under stress. The rigorous selection process and comprehensive training program mean that finding and retaining qualified candidates is a continual struggle, further emphasizing the importance of maintaining a fully staffed team to ensure the effectiveness of our emergency services.
The Utilities/Maintenance Supervisor position is crucial for maintaining water quality and ensuring the reliable delivery of water to households. This position oversees the operation, maintenance, and repair of the City's water systems, including water mains, hydrants, and meters, ensuring compliance with water quality regulations and addressing public complaints. Additionally, the supervisor manages the maintenance of city facilities, streets, sidewalks, parks, and public infrastructure, ensuring safety and efficiency, thereby playing a key role in maintaining the reliability of the City’s infrastructure and essential services.
To that end, after meeting and conferring with the La Palma Police Association and La Palma Professional Employees Association, it is recommended that the City Council implement a $10,000 hiring bonus for the above-referenced position to be paid as follows: $4,000 upon hiring, $3,000 after successful completion of probation, and $3,000 after 42 months of service. Side Letters with the associations memorializing the hiring bonuses are attached for approval.
Standby Duty Pay
During standby duty, certain employees are on-call and must be prepared to handle various types of emergencies, including but not limited to traffic control, traffic collision cleanup, water system repairs, and other critical infrastructure issues. The nature of these emergencies often requires immediate attention and effective management to ensure public safety and the continued operation of essential services. This responsibility can significantly impact personal and family time, as employees must stay close to their worksite and be ready to leave at a moment’s notice, limiting their ability to fully relax or engage in activities with their family. Compensation for this duty is $100 per week, with additional pay for emergency call-outs. Given the recent loss of employees in the Public Works & Community Services Department, the remaining staff are now required to work standby duty every other week. This increased frequency places additional strain on employees, further reducing their ability to enjoy personal and family time. The heightened demand for standby duty underscores the importance of maintaining adequate staffing levels to ensure both operational efficiency and employee well-being.
To that end, after meeting and conferring with the La Palma General Employees Association, it is recommended that the City Council increase standby duty pay from $100 to $200 per week. The enhanced compensation will remain in effect until an additional employee or contractor can be incorporated into the on-call rotation. Once this happens, the standby duty pay will revert to the original rate of $100 per week.
Agenda Item No. 6 August 6, 2024 | 3
ANALYSIS:
Hiring Bonus
The implementation of the $10,000 hiring bonus has been carefully structured to ensure fiscal responsibility while achieving the desired recruitment and retention outcomes. Upon hiring, an initial payout of $4,000 is provided to fill the position promptly. After the probationary period, a mid-term payout of $3,000 is given, ensuring the new hire is a good fit and performs satisfactorily. A long-term payout of $3,000 is awarded after 42 months, encouraging long-term retention and reducing turnover and the associated costs of rehiring and retraining.
Standby Duty Pay
This adjustment aims to fairly compensate employees for the increased demands of on-call shifts.
The enhanced compensation will remain in effect until an additional employee or contractor can be incorporated into the on-call rotation, thereby distributing the workload more equitably. Once this additional staffing is achieved, the standby duty pay will revert to the original rate of $100 per week.
This temporary increase addresses the immediate need for adequate compensation while planning for a sustainable, long-term staffing solution. The current staffing shortage has placed additional burdens on existing employees, and this interim measure seeks to mitigate those pressures until the workforce can be stabilized.
FISCAL IMPACT:
The $10,000 hiring bonuses are designed to ensure fiscal responsibility by reducing rehiring and retraining costs and spreading the financial impact over several years for better budget management.
The temporary increase in standby duty pay will cost an additional $100 per week per person on standby duty. All of these costs can be covered by salary savings from vacant positions within the respective departments.
ATTACHMENTS:
1. Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma Police Association
2. Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma Professional Employees Association
3. Resolution amending the Memorandum of Understanding between the City of La Palma and the La Palma General Employees Association
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA PALMA, CALIFORNIA, AMENDING THE
MEMORANDUM OF UNDERSTANDING AND SALARY
SCHEDULES FOR THE LA PALMA POLICE
ASSOCIATION
WHEREAS, the City and the La Palma Police Association (LPPA) entered into a Memorandum of Understanding (“MOU”) effective July 1, 2022, through June 30, 2025, and
WHEREAS, the City and LPPA have discussed amending certain provisions of the MOU to implement a new employee attraction and retention bonus program, and WHEREAS, the City and LPPA have met and conferred in good faith and have agreed on amending certain MOU provisions, and
WHEREAS, the agreed-upon changes to the MOU are memorialized in the attached Side Letter between the City and LPPA.
NOW, THEREFORE, the City and LPPA agree to amend the MOU as follows:
SECTION 1. Adding a new type of Special Compensation under ARTICLE V, SECTION 5, P: Dispatcher Hiring Bonus: The City and LPPA mutually recognize the importance of having a competitive stance in the current law enforcement labor market in order to attract and retain quality police dispatcher applicants. City will implement a Police Dispatcher Hiring Bonus Program ("Program") to assist in achieving these objectives. The City will pay a new Police Dispatcher a hiring bonus of $10,000, to be paid in three installments as follows: 1) $4,000 to be paid on the first paycheck following the dispatcher’s hire, 2) $3,000 to be paid after successful completion of probation, and 3) $3,000 after fortytwo (42) months of continued employment as a full-time Police Dispatcher.
SECTION 2. All other terms and conditions of the MOU shall remain in full force and effect throughout the term of the MOU.
SECTION 3. The City Manager, or designee, is authorized to sign the attached Side Letter between the City and LPPA, which letter shall formalize the amendment contemplated herein.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 5. This Resolution shall take effect upon adoption.
APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 6th day of August 2024.
_______________________________
Marshall Goodman
Mayor
ATTEST:
__________________________
Kimberly Kenney, CMC
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 6th day of August 2024, and that it was so adopted by called vote as follows:
AYES:
NOES:
_______________________________
Kimberly Kenney, CMC
City Clerk
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA PALMA, CALIFORNIA, AMENDING THE
MEMORANDUM OF UNDERSTANDING AND SALARY
SCHEDULES FOR THE LA PALMA PROFESSIONAL
EMPLOYEES ASSOCIATION
WHEREAS, the City and the La Palma Professional Employees Association (LPPEA) entered into a Memorandum of Understanding (“MOU”) effective July 1, 2022, through June 30, 2025, and
WHEREAS, the City and LPPEA have discussed amending certain provisions of the MOU to implement a new employee attraction and retention bonus program, and WHEREAS, the City and LPPEA have met and conferred in good faith and have agreed on amending certain MOU provisions, and
WHEREAS, the agreed-upon changes to the MOU are memorialized in the attached Side Letter between the City and LPPEA.
NOW, THEREFORE, the City and LPPEA agree to amend the MOU as follows:
SECTION 1. Adding a new type of Special Compensation under ARTICLE III, SECTION 5, E: Hiring Bonus. City and LPPEA mutually recognize the importance of having a competitive stance in the current labor market in order to attract and retain quality employees for the Utilities/Maintenance Supervisor position. The City will implement a Hiring Bonus Program (“Program”) to assist in achieving these objectives. The City will pay a new Utilities/Maintenance Supervisor a hiring bonus of $10,000, to be paid in three installments as follows: 1) $4,000 to be paid on the first paycheck following the employee’s hire, 2) $3,000 to be paid after successful completion of probation, and 3) $3,000 after forty-two (42) months of continued employment as a full-time Utilities/Maintenance Supervisor.
SECTION 2. All other terms and conditions of the MOU shall remain in full force and effect throughout the term of the MOU.
SECTION 3. The City Manager, or designee, is authorized to sign the attached Side Letter between the City and LPPEA, which letter shall formalize the amendment contemplated herein.
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 5. This Resolution shall take effect upon adoption.
APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 6th day of August 2024.
_______________________________
Marshall Goodman
Mayor
ATTEST:
__________________________
Kimberly Kenney, CMC
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 6th day of August 2024, and that it was so adopted by called vote as follows:
AYES:
NOES:
_______________________________
Kimberly Kenney, CMC
City Clerk
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA PALMA, CALIFORNIA, AMENDING THE
MEMORANDUM OF UNDERSTANDING FOR THE LA
PALMA GENERAL EMPLOYEES ASSOCIATION
WHEREAS, the City and the La Palma General Employees Association (LPGEA) entered into a Memorandum of Understanding (“MOU”) effective July 1, 2022, through June 30, 2025, and
WHEREAS, the City and LPGEA have discussed amending certain provisions of the MOU to increase standby duty pay temporarily, and
WHEREAS, the City and LPGEA have met and conferred in good faith and have agreed on amending certain MOU provisions, and
WHEREAS, the agreed-upon changes to the MOU are memorialized in the attached Side Letter dated between the City and LPGEA.
NOW, THEREFORE, the City and LPGEA agree to amend the MOU as follows:
SECTION 1. Standby duty pay for eligible employees, as listed in Article III, Section 4 of the MOU, will increase from $100 to $200 per week temporarily.
SECTION 2. This temporary increase will remain in effect until an additional employee or contractor can be added to the on-call rotation. Once the additional staffing is achieved, the standby duty pay will revert to the original rate of $100 per week.
SECTION 3. All other terms and conditions of the MOU shall remain in full force and effect throughout the term of the MOU.
SECTION 4. The City Manager, or designee, is authorized to sign the attached Side Letter between the City and LPGEA, which letter shall formalize the amendment contemplated herein.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 6. This Resolution shall take effect upon adoption.
APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 6th day of August 2024.
_______________________________
Marshall Goodman
Mayor
ATTEST:
__________________________
Kimberly Kenney, CMC
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 6th day of August 2024, and that it was so adopted by called vote as follows:
AYES:
NOES:
_______________________________
Kimberly Kenney, CMC
City Clerk
Agenda Item No. 7 August 6, 2024 | 1
City of La Palma
Agenda Item No. 7
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Ryan Hallett, Assistant City Manager
AGENDA TITLE: Approval of Additional National Opioid Settlement with Kroger, Co.
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Adopt a Resolution authorizing participation in the settlement agreement with opioid distributor Kroger Co.
2. Authorize the City Manager or designee to execute any related documents.
3. Authorize the City Manager to execute and enter into future agreements related to the nationwide opioid settlement.
BACKGROUND:
In 2021, the La Palma City Council adopted a resolution authorizing the City to participate in two nationwide opioid settlement agreements with the three largest pharmaceutical distributors — McKesson, Cardinal Health, and Amerisource Bergen — and the opioid manufacturer Janssen (owned by Johnson & Johnson). Additionally, in 2023, the La Palma City Council adopted a resolution authorizing the City to participate in additional settlement agreements with three pharmacy chains (CVS, Walgreens, and Walmart) as well as two manufacturers (Allergan and Teva). By opting into these settlements, the City is expected to receive approximately $331,200 over a period of 10-15 years. To date, the City has directed 100% of its allocation, totaling approximately $31,300, to the County of Orange for opioid remediation and abatement programs.
A new settlement is proposed with Kroger Co., an additional defendant involved in the retail and manufacture of opioids. The terms of the 2024 Kroger Settlement Agreement B-4 are similar to the 2021 and 2023 agreements, requiring substantial participation, providing a broad release from opioidrelated liability, and ensuring direct or indirect payment of settlement funds to participating local agencies.
Agenda Item No. 7 August 6, 2024 | 2
SUMMARY:
The Kroger Co. Settlement Agreement could provide up to approximately $1.37 billion to California, which assumes maximum participation. Similar to the 2021 and 2023 Settlement Agreements, the more local agencies that participate, the more funds will be available to California. Also, like the 2021 and 2023 Settlement Agreements, the use of the funds is restricted to opioid remediation and abatement programs. As with previous Settlement Agreements, 100% of the City's allocation will be redirected to the County of Orange for countywide opioid remediation and abatement programs.
ANALYSIS:
If the City opts into the settlement, it must release its claims against Kroger Co. in exchange for funding for opioid remediation and abatement programs. The last day to opt in is August 12, 2024.
By not acting, the City will not be a participant in the settlement. One advantage of not opting into the settlements is that the City would retain the ability to pursue its own litigation against opioid distributors and manufacturers. However, it appears unlikely that the City would pursue litigation. If the City does not opt in, funds will go directly to the State instead.
Furthermore, due to the likelihood of additional upcoming opioid-related litigation and settlements, the City Council should consider authorizing the City Manager to act and opt into future settlement agreements on its behalf subject to approval as to legal form from the City Attorney.
FISCAL IMPACT:
The City’s share of the settlement is not clear at this time, as the allocations are dependent on the level of participation from local agencies; however, funds will be distributed over a 5-to-15- year period, depending on the settlement agreement.
ATTACHMENTS:
1. Resolution
Resolution No. 2024-__
RESOLUTION NO. 2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA PALMA, CALIFORNIA, AUTHORIZING THE CITY
MANAGER TO ENTER INTO THE SETTLEMENT
AGREEMENT WITH KROGER CO., AGREE TO THE TERMS
OF THE STATE SUBDIVISION AGREEMENT, AND
AUTHORIZE THE CITY MANAGER TO EXECUTE FUTURE
PROPOSED OPIOID SETTLEMENT AGREEMENTS
WHEREAS, the United States is facing an ongoing public health crisis of opioid abuse, addiction, overdose, and death, forcing the State of California and California counties and cities to spend billions of dollars each year to address the direct consequences of this crisis; and,
WHEREAS, pending in the U.S. District Court for the Northern District of Ohio is a multidistrict litigation (“MDL”) being pursued by numerous public entity plaintiffs against the manufacturers and distributors of various opioids based on the allegation that the defendants’ unlawful conduct caused the opioid epidemic; and, WHEREAS on or about March 22, 2024, the State of California reached a proposed multistate tentative settlement was reached between the plaintiffs in the MDL and Kroger Co. (“Kroger”), and,
WHEREAS, as part of the settlement with Kroger, local subdivisions, including certain cities, that are not plaintiffs in the MDL may participate in the settlements in exchange for a release of Kroger; and,
WHEREAS, copies of the proposed terms of the proposed nationwide settlement have been set forth in the Kroger Settlement Agreement; and, WHEREAS, the Proposed California State Subdivision Agreement Regarding Distribution and Use of Settlement Funds (“CA Kroger Allocation Agreement”) allocates the California Opioid Funds as follows: 15% to the State Fund; 70% to the Abatement Accounts Fund; and 15% to the Subdivision Fund. All funds allocated to California from the Settlement shall be combined pursuant to the CA Kroger Allocation Agreement, and 15% of total from the settlement shall be allocated to the State of California (the “State of California Allocation”), 70% to the California Abatement Accounts Fund (“CA Abatement Accounts Fund”), and 15% to the California Subdivision Fund (“CA Subdivision Fund”); and,
WHEREAS, the Kroger Settlement Agreement provides, among other things, for the payment of a certain sum to settling government entities in California including to the State of California and Participating Subdivisions upon occurrence of certain events as defined in the Kroger Settlement Agreement (“California Opioid Funds”); and,
Resolution No. 2024-__
WHEREAS, California local governments in the MDL have engaged in extensive discussions with the State Attorney General’s Office (“AGO”) as to how the California Opioid Funds will be allocated, resulting in the CA Kroger Allocation Agreement from the settlement with Kroger; and,
WHEREAS, under the Kroger Settlement Agreement, certain local subdivisions that did not file a lawsuit against Kroger may qualify to participate in the settlement and obtain funds from the Abatement Account Fund; and,
WHEREAS, the City of La Palma is eligible to participate in the Settlement and become a CA Participating Subdivision; and,
WHEREAS, the funds in the CA Abatement Accounts Fund (the 70% allocation) will be allocated based on the allocation model developed in connection with the proposed negotiating class in the National Prescription Opiate Litigation (MDL No. 2804), as adjusted to reflect only those cities and counties that are eligible, based on population or litigation status, to become a CA Participating Subdivision (those above 10,000 in population). The City's share of the CA Abatement Accounts Fund will be a product of the total in the CA Abatement Accounts Fund multiplied by the City’s percentage set forth in Appendix 1 of the CA Kroger Allocation Agreement (the “Local Allocation”); and, WHEREAS, a CA Participating Subdivision that is a city will be allocated its Local Allocation share as of the date on which it becomes a Participating Subdivision, which will be disbursed on a schedule set forth in the Kroger Settlement Agreement and CA Kroger Allocation Agreement. The Local Allocation share for a city that is a CA Participating Subdivision will be paid to the county in which the city is located, unless the city elects to take a direct election of the settlement funds, so long as: (a) the county is a CA Participating Subdivision, and (b) the city has not advised the Settlement Fund Administrator that it requests direct payment at least 60 days prior to a Payment Date; and, WHEREAS, it the intent of this Resolution is to authorize the City to enter into the Kroger Settlement Agreement with Kroger by executing the Participation Form and to enter into the CA Kroger Allocation Agreement by executing the signature pages to those agreements; and
WHEREAS, it is the intent of this Resolution to authorize the City Manager to execute and enter into any other documentation in connection with the settlement with Kroger in order to join the settlement as set forth above; and WHEREAS, it is further the intent of this Resolution to authorize the City Manager to settle and release other claims against other settling defendants in the MDL (“Future Settling Defendants”) on terms substantially similar to those in the settlement with Kroger and execute settlement documentation related thereto, without further City Council review or approval.
Resolution No. 2024-__
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Palma as follows:
SECTION 1. The above recitals are true and correct and are incorporated herein by this reference.
SECTION 2. The City Manager is authorized to settle and release the City's claims against Kroger in exchange for the consideration set forth in the Kroger Settlement Agreement and CA Kroger Allocation Agreement.
SECTION 3. The City Manager is authorized to, without further City Council review or approval, settle and release the City's claims against any Future Settling Defendants, in exchange for consideration set forth in agreements substantially similar to the Kroger Settlement Agreement and CA Kroger Allocation Agreement. The City Council further authorizes, and delegates authority to, the City Manager to carry out all necessary acts to participate in, and effectuate, future settlements in the National Opioid Litigation, including, but not limited to, execution of all future settlements and related documents subject to approval as to legal form from the City Attorney.
SECTION 4. All actions heretofore taken by the City Council and other appropriate public officers and agents of the City with respect to the matters contemplated under this Resolution are hereby ratified, confirmed and approved.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
SECTION 6. This Resolution shall take effect upon adoption.
APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 6th day of August, 2024.
________________________________
Marshall Goodman
Mayor
ATTEST:
___________________________________
Kimberly Kenney, CMC
City Clerk
Resolution No. 2024-__
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 6th day of August, 2024, and that it was so adopted by called vote as follows:
AYES:
NOES:
_______________________________
Kimberly Kenney, CMC
City Clerk
Agenda Item No. 8 August 6, 2024 | 1
City of La Palma
Agenda Item No. 8
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Ryan Hallett, Assistant City Manager
AGENDA TITLE: Funding for North Orange County Service Planning Area (North SPA) for Fiscal Year 2023-2024
RECOMMENDED ACTION:
It is recommended that the City Council appropriate an additional $64,000 from its Housing Fund to pay the City’s share of costs for the North SPA Navigation Centers for Fiscal Year 2023-2024.
BACKGROUND:
In 2019, the City Council approved a Memorandum of Understanding (MOU) for the North SPA comprised of the cities of Anaheim, Brea, Buena Park, Cypress, Fullerton, La Habra, La Palma, Los Alamitos, Orange, Placentia, Villa Park, Stanton, and Yorba Linda as well as the County. Among other things, the MOU committed the City to assist in funding both the construction and operation of two emergency homeless shelters (“Navigation Centers”) in the cities of Buena Park and Placentia for a minimum period of ten years.
SUMMARY:
Part of the City’s funding for both the construction and ongoing operation of the Navigation Centers was the inclusion of SB 2 (Building Homes and Job Act) funds, which are generated from a $75 document recording fee on certain real estate transactions to provide funding for the development of affordable and homeless housing. Under SB 2, cities receive an annual allocation from HCD based on their size. After the City contributes its share of SB 2 funds, the City pays the rest of its allocation using monies from the Housing Fund.
However, a slowdown in the housing market is reducing the amount of SB 2 funds allocated to the City. When SB 2 funds fall short, the City must use more of its Housing Fund to cover the ongoing costs of the Navigation Centers. To make matters worse, the State is behind in allocating SB 2 funds to cities, including La Palma.
ANALYSIS:
The City Council allocated $35,000 from its Housing Fund for the FY 2023-2024 North SPA payment.
However, the total bill was $98,624, which included prepaying the City's SB 2 share of $32,718,
Agenda Item No. 8 August 6, 2024 | 2
resulting in a remaining balance of $65,906. It is important to note that the City will receive a reimbursement of $32,718 once the North SPA Treasurer receives the City's SB 2 allocation from the State.
FISCAL IMPACT:
The City's share of ongoing North SPA operational costs for FY 2023-24 is $98,624, but only $35,000 was budgeted. Therefore, an additional appropriation of approximately $64,000 from the Housing Fund is needed. The Housing Fund balance is approximately $1.4 million. It's important to note that the City will receive a future reimbursement of $32,718 for prepaying its share of SB 2 funds.
ATTACHMENTS:
None
Agenda Item No. 9 August 6, 2024 | 1
City of La Palma
Agenda Item No. 9
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Andy Ramirez, Director of Public Works & Community Services
AGENDA TITLE: Reject All Bids for Custodial Services and Approve a Contract Amendment to Current Contract
RECOMMENDED ACTION:
It is recommended that the City Council take the following actions:
1. Reject all bids received without prejudice; and
2. Approve a First Amendment to the Professional Services Agreement for custodial maintenance services by extending the contract for up to six (6) months in an amount not to exceed $45,000.
BACKGROUND:
None.
SUMMARY:
The current custodial services contract expires on September 1, 2024. Therefore, staff initiated a request for bids for custodial services.
On June 27, 2024, the City advertised and solicited bids on the City’s OpenGov website for Custodial Services. On July 9, the City conducted a pre-bid meeting to review the project conditions, the schedule, and work sites. A total of fifteen (15) contractors attended the pre-bid meeting. The scheduled bid date was set for July 16, 2024.
On July 16, 2024, eleven (11) bids were received along with the signed addendum. Staff reviewed the bids, including pricing, and determined that additional time is needed to thoroughly assess the financial implications. This extended evaluation period will allow staff to consider all options and make a well-informed decision that aligns with the City's fiscal responsibilities and strategic goals. Therefore, staff recommends rejecting all bids and approving a contract amendment to extend the current contract for up to six (6) months for an amount not to exceed $45,000. This extension will provide sufficient time to explore all available options and ensure the best value for the City.
Agenda Item No. 9 August 6, 2024 | 2
ANALYSIS:
None.
FISCAL IMPACT:
The FY 2024-25 Budget includes $99,000 for custodial services (001-370-6050-00000).
ATTACHMENTS:
1. Able Building Maintenance First Amendment
FIRST AMENDMENT
PROFESSIONAL SERVICES AGREEMENT
ABLE BUILDING MAINTENANCE COMPANY
THIS FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT (hereinafter, the “First Amendment”), entered into as of August 6, 2024, by and between the City of La Palma, a municipal corporation (hereinafter, the “City”) and Able Building Maintenance, Co. (hereinafter, the “Contractor”). The Contractor and the City are hereinafter together referred to as the “Parties” and each individually as a “Party.”
RECITALS
A. The Parties have previously entered into a Professional Services Agreement (“Agreement”) for custodial maintenance services on September 7, 2021; B. The Agreement is scheduled to expire on September 30, 2024; and C. The Parties desire to amend the Agreement by extending the expiration date for an additional six months, from October 1, 2024, to February 28, 2025.
WHEREFORE, the Parties desire to amend said Agreement as follows:
1. Term and Compensation. Extend the Agreement for six (6) months starting October 1, 2024, for a total amount not to exceed $45,000 during this extended term.
2. Status of Agreement. Except noted as above, all other terms of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, this First Amendment has been executed as of the date first written above.
CITY OF LA PALMA
By: _____________________________
Marshall Goodman
Mayor
ATTEST:
_____________________________
Kimberly Kenney, CMC
City Clerk
Able Building Maintenance, Co.
By: _____________________________
Steve Selock
Vice President
Agenda Item No. 10 August 6, 2024 | 1
City of La Palma
Agenda Item No. 10
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Andy Ramirez, Director of Public Works & Community Services
AGENDA TITLE: Notice of Completion and Acceptance of Work for the City Hall Railing and Sidewalk Improvement Project
RECOMMENDED ACTION:
It is recommended that the City Council:
1. Authorize the Public Works & Community Services Director to file the Notice of Completion and Acceptance of Work with the Orange County Recorder for the City Hall Railing and Sidewalk Improvements, City Project No. 23-BLDG-01; and
2. Authorize the release of the final 5% retention for the project to Premo Construction Inc. of Irvine, California after the Notice of Completion and Acceptance of Work is recorded with the Orange County Recorder’s Office.
BACKGROUND:
None.
SUMMARY:
At its meeting on November 7, 2023, the City Council awarded a contract in the amount of $159,100 to Premo Construction Inc. of Irvine, California, for construction services for the City Hall Railing and Sidewalk Improvements, City Project No. 23-BLDG-01.
The scope of work included the removal and replacement of deteriorated exterior concrete railing panels and sidewalk repairs at City Hall. The project included the forming and pouring of replacement railing panels, installation and painting, and the removal and replacement of several sidewalk areas. The work was substantially completed on June 4, 2024, and their quality of work is satisfactory.
The following two (2) City requested change orders were issued to complete the project:
Agenda Item No. 10 August 6, 2024 | 2
Change Order Description Amount
1 Replace window flashing at
Police Dept. windows, parking
lot sidewalk repairs, City Hall
stucco repairs
$5,014.62
2 As CO 1 was being completed,
additional sidewalk required
repairing
$1,214.18
Total Change Order Costs: $6,228.80
The final contract amount based on actual quantities and unforeseen change orders totals $165,328.80. This resulted in a funding surplus as follows:
Bid Amount $159,100.00
Total Change Order Costs $6,228.80
Total Project Costs $165,328.80
Total Project Funding with Contingency $230,000.00
Funding Surplus $64,671.20
The project was completed on schedule.
The final 5% retention for the project is released to the contractor after the Notice of Completion and Acceptance of Work is recorded with the Orange County Recorder’s Office. No liens or stop notices against the contractor or project have been received. Therefore, the final 5% retention payment must be released to the contractor, as per the contract documents.
ANALYSIS:
None.
FISCAL IMPACT:
The FY 2023-24 Capital Improvement Program Budget allocated $230,000 for this project (035-900- 8868-00000). The project was completed under budget, resulting in a savings of approximately $64,700.
ATTACHMENTS:
1. Notice of Completion
Free Recording in Accordance with
California Government Code
Section 273833
Recording Requested by
CITY OF LA PALMA
When Recorded Mail To:
CITY OF LA PALMA
7822 Walker Street
La Palma, CA 90623-1771
This Space is for Recorder’s Use Only
NOTICE OF COMPLETION
AND
ACCEPTANCE OF WORK
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is an owner of an interest or estate in the hereinafter described real property, the nature of which interest or estate is public property.
2. The City of La Palma, 7822 Walker Street, La Palma, California 90623, as owner of the property hereinafter described caused improvement to be made, to wit:
Work includes included the removal and replacement of deteriorated exterior concrete railing panels and sidewalk repairs at City Hall. The project included the forming and pouring of replacement railing panels, installation and painting, and the removal and replacement of several sidewalk areas in the City of La Palma.
3. The name and address of the contractor for the work of improvement as a whole is:
Premo Construction.
#7 Copper Hill Street
Irvine, CA 92620
4. The notice is given for (check one):
☒ Completion of the work improvement as a whole
☐ Completion of a contract for a particular portion of the work of improvement (per CA Civ. Code § 8186
The contract for the doing of the project of which was heretofore entered into on the 7TH day of November, 2023, which contract was made with PREMO CONSTRUCTION, as Contractor; that the work was actually completed on the 4TH day
CITY OF LA PALMA FREE RECORDING IN ACCORDANCE WITH
GOVERNMENT CODE SECTION 27383
CITY OF LA PALMA
of JUNE, 2024, and accepted on the 6TH day of AUGUST, 2024; that title to said property is vested in the City of La Palma; that the surety for said Contractor is JET INSURANCE COMPANY, and that the property hereinbefore referred to and on which said improvement was made as described as follows:
City Hall Railing and Sidewalk Improvements, City Project No. 23-BLDG-01 I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Date: August 6, 2024 ___________________________________________ Place: La Palma, CA Andy Ramirez, Public Works & Community Services Director, City of La Palma
STATE OF CALIFORNIA) SS
COUNTY OF ORANGE)
VERIFICATION
I, ANDY RAMIREZ , state; I am the Public Works & Community Services Director of the City of La Palma identified in the foregoing Notice of Completion. I have read said Notice of Completion and know that contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Executed on AUGUST 6, 2024, at 7822 Walker Street, City of La Palma.
By _____________________________________
Andy Ramirez, Public Works & Community Services
Director, City of La Palma
ACKNOWLEDGEMENT
State of California
County of
On before me,
Personally appeared
Who proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and
acknowledged to me that he/she/they
executed the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under
the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Place Notary Seal Above Signature __________________________ __ Signature of Notary Public Signature of Notary Public
A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
Agenda Item No. 11 August 6, 2024 | 1
City of La Palma
Agenda Item No. 11
MEETING DATE: August 6, 2024
TO: City Council
FROM: City Manager
SUBMITTED BY: Andy Ramirez, Director of Public Works & Community Services
AGENDA TITLE: Award of Contract for NPDES and FOG Services Contract RECOMMENDED ACTION:
It is recommended that the City Council take the following actions:
1. Approve the Award of Contract for professional services to implement and enforce compliance with the City’s National Pollutant Discharge Elimination System (NPDES) permit and the Fats, Oils and Grease Program (FOG) program to CASC Engineering and Consulting, Inc.; and
2. Authorize the City Manager or designee to execute the agreement.
BACKGROUND:
The City has adopted ordinances and developed programs to implement stormwater requirements mandated by the State of California Regional Water Quality Control Board. Under the City's NPDES permit program, stringent measures are in place to prevent harmful pollutants from entering the underground drainage system via the right of way and private properties. To address this, weekly street sweeping operations, bi-annual cleaning of storm drain catch basins, inspections, and other activities are designed to ensure that only clean stormwater and runoff enter into the region's waterways. Additionally, the NPDES program entails a thorough review of all development plans to ensure compliance with federal, state, and regional regulations.
Further, the City manages the Fats, Oils, and Grease (FOG) program. This program monitors and inspects food service operations of businesses within the City that may disrupt the sewer system flows and create clogging issues. Therefore, the City’s ordinance requires inspection of food service operations to ensure the required grease interceptors are clean and operational.
Implementation of both programs involves regulatory reporting, documentation of inspections with photographs, tracking of materials removed from streets, and adherence to other permit-related regulations. These measures are crucial for the City's compliance with State and Federal laws governing the NPDES and FOG programs. Successful execution of the NPDES and FOG technical programs necessitates that contract staff assigned to these responsibilities possess appropriate State Certifications.
Agenda Item No. 11 August 6, 2024 | 2
SUMMARY:
On June 19, 2024, the City posted the Request for Proposals on OpenGov, the City's public bidding platform. On July 2, 2024, two (2) proposals were received on the OpenGov website. No project addendums were issued. The proposals received were as follows:
Proposals Received
1. Bureau Veritas - Irvine, CA
2. Casc Engineering and Consulting - Irvine, CA
The State Business and Professions Code, Section 5536 et seq, requires the jurisdiction to base the selection process on the most qualified firm and personnel to complete the scope of work when hiring professional services. The jurisdiction reviews the proposals and rates the proposer’s submittal according to the criteria noted in the Request for Proposal.
The proposals were evaluated and the selection of the firm was based on, but not limited to:
• Staffing Capabilities/Technical Competence – Extensive knowledge and background for both program regulations within Orange County. Training and proven expertise in the area of work required. Proven program management skills.
• Past Performance Record – Experience in work of similar complexity and scale. Efficiency and timeliness in completion of program requirements.
• Approach to Work – Methodology to be implemented to address and coordinate the various elements within the program.
• Cost Control – Demonstrated ability to provide innovative and reliable solutions using available City resources.
As part of the process, the jurisdiction rates and selects the most qualified proposer. The costs of the most qualified proposer are evaluated and negotiated in the jurisdiction's best interests.
Staff reviewed the proposals for compliance with the Request for Proposal, and evaluated and rated each proposal. The following table reflects the rankings based on the scores determined by staff.
Proposing Firm Ranking
1. Casc Engineering and Consulting - Irvine, CA 95
2. Bureau Veritas - Irvine, CA 80
Staff determined the most qualified firm to be Casc Engineering and Consulting, as determined as shown in the rankings table above. Staff also reviewed the hourly rates provided by the firms for their staff. The information was as follows:
Firm Staff Designations Hourly Rate
Casc Engineering and
Consulting
Primary Assigned Staff $112.00/hr
Back-up/Senior Assigned Staff $119.00/hr
Agenda Item No. 11 August 6, 2024 | 3
Program Manager $135.00/hr
Bureau Veritas Primary Assigned Staff $120.00/hr
Back-up/Senior Assigned Staff $120.00/hr
Program Manager $165.00/hr
In reviewing each firm’s staff hourly rates, Casc Engineering and Consulting offers the most competitive rates. Selecting Casc Engineering and Consulting will provide lower overall program costs for the City. The anticipated work schedule for the proposed Consultant is approximately 20-24 hours per week.
As part of its due diligence, staff confirmed that Casc Engineering and Consulting, Inc, provides NDPES and FOG inspection and program services to various California jurisdictions. Such municipalities have included the cities of Pomona, Montclair, Rialto, and Palm Springs. References from their clients indicate that their work product was excellent.
CALIFORNIA ENVIRONMENTAL QUALITY ACT
The award of contract is Categorically Exempt from the California Environmental Quality Act (CEQA) based upon a Class 1 exemption (Cal. Code Regs., Title 14, Section 15301). The Class 1 exemption consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration to existing public or private structures, facilities, mechanical equipment or topographical features involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination. The City’s NPDES and FOG Program consists of minor operation applications on existing buildings involving negligible expansion of the existing use and therefore qualifies as a Class 1 exemption.
TENTATIVE SCHEDULE
Award Contract August 6, 2024
Execute Agreement August 16, 2024
Commence Program September 3,
2024
ANALYSIS:
None.
FISCAL IMPACT:
The City budgeted Fiscal Year 2024-25 Professional Services to implement and enforce the City’s NPDES and FOG Programs in Account # 001-405-6000-00000 and Account # 052-480-6000-38020 respectively. The amount allocated to the FOG program is $99,100 and $13,700 for the NPDES Program.
Agenda Item No. 11 August 6, 2024 | 4
ATTACHMENTS:
1. Agreement for NPDES and FOG Consulting Services
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