La Palma City Council
June 3, 2025

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Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

CRRSAA
Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

EXHIBIT B
-1- 2905/001784-0004
17754678.3 a05/27/25

EXHIBIT B
Budget and Fee Schedule
Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

EXHIBIT C
-1- 2905/001784-0004
17754678.3 a05/27/25

EXHIBIT C
Special Provisions
Not Applicable
Docusign Envelope ID: C0265263-8490-4BC4-8DAA-FB564880AD75

Agenda Item No. 11 June 3, 2025 | 1
City of La Palma
Agenda Item No. 11
MEETING DATE: June 3, 2025
TO: City Council
FROM: City Manager
SUBMITTED BY: Belinda Deines, Community Development & Public Works Director
AGENDA TITLE: Amendment to Landscape Maintenance Agreement with Caltrans for SR-91 Right-of-Way at Walker Street (Digital Display Billboard at 6951 Walker Street)
RECOMMENDED ACTION:

It is recommended that the City Council approve and authorize the execution of the amended Landscape Maintenance Agreement with the California Department of Transportation (Caltrans) for the maintenance of landscape and irrigation for a portion of SR-91 Freeway Right-of-Way at Walker Street.

SUMMARY:

On April 1, 2025, the City Council approved a Landscape Maintenance Agreement (LMA) between Caltrans and the City of La Palma for a portion of SR-91 Freeway right-of-way at Walker Street as it relates to the construction of a Digital Display Billboard at 6951 Walker Street. A separate agreement between the City of La Palma and Outfront Foster Interstate (Applicant) will be executed for the removal and installation of landscaping and irrigation along the westbound SR-91 between Post Mile R0.15 to R0.59, on both sides of Walker Street as shown on Exhibit A of the revised draft LMA (Attachment 1).

Upon submittal of the executed Caltrans standard agreement, Caltrans legal staff requested additional language included in the LMA. The added clause is related to unsheltered encampment removal, which states that it is the State's responsibility to enforce the State's Encampment Removal policy and reads as follows on Page 3, Section 8:

8. Unsheltered Encampment Removal.

8.1 *STATE shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the Location(s) shown in Exhibit A, subject to State’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal law.

8.2 Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the locations shown in Exhibit A.

Agenda Item No. 11 June 3, 2025 | 2
No other amendments are proposed to the previously executed LMA.

FISCAL IMPACT:

There is no direct fiscal impact from executing the amendment to the agreement. All costs associated with the removal, installation, and maintenance tasks outlined in the agreement will be borne by the Applicant.

ATTACHMENTS:

1. Revised Landscape Maintenance Agreement

12-24-N-LT-0533
SR 91/PM R0.28
1 LANDSCAPE MAINTENANCE AGREEMENT

WITH THE CITY OF LA PALMA
THIS AGREEMENT is made effective this 3rd day of June, 2025, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the CITY of La Palma; hereinafter referred to as “CITY” and collectively referred to as “PARTIES.”

1. This Agreement addresses CITY responsibility for the removal, abatement, and replacement of trees (collectively the “LANDSCAPING”) placed within State Highway right of way on State Route 91, as shown on Exhibit A, attached to and made a part of this Agreement.

2. Maintenance responsibilities that include, but are not limited to, inspection, providing emergency repair, replacement, and maintenance, (collectively hereinafter “MAINTAIN/MAINTENANCE”) of LANDSCAPING as shown on said Exhibit “A.”

3. The degree or extent of maintenance work to be performed, and the standards, therefore, shall be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual.

4. When a planned future improvement is constructed and/or a minor revision has been effected with STATE’s consent or initiation within the limits of the STATE’s right of way herein described which affects PARTIES’ division of maintenance responsibility as described herein, PARTIES will agree upon and execute a new dated and revised Exhibit “A” which will be made a part hereof and will thereafter supersede the attached original Exhibit “A” to thereafter become a part of this Agreement.

4.1.The new exhibit can be executed only upon written consent of the PARTIES hereto acting by and through their authorized representatives. No formal amendment to this Agreement will be required.

5. CITY agrees, at CITY expense, to do the following:

5.1.CITY will MAINTAIN or have authorized licensed contractor with appropriate class of license in the State of California, to MAINTAIN LANDSCAPING conforming to those plans and specifications (PS&E) pre-approved by STATE.

CITY will have in place a valid necessary encroachment permits prior to the start of any work within STATE’S right of way.

12-24-N-LT-0533
SR 91/PM R0.28
2 5.1.1. An Encroachment Permit rider may be required for any changes to the scope of work allowed by this Agreement prior to the start of any work within STATE's right of way

5.2.CITY shall ensure that LANDSCAPED areas designated on Exhibit “A” are provided with adequate scheduled routine MAINTENANCE necessary to MAINTAIN a neat and attractive appearance including providing for water, and fertilizer necessary to sustain healthy plant growth during the entire life of this Agreement.

5.2.1.To prune shrubs, tree plantings, and trees to control extraneous growth and ensure STATE standard lines of sight to signs and corner sight distances are always maintained for the safety of the public.

5.2.2.To replace unhealthy or dead plantings when observed or within 30 days when notified in writing by STATE that plant replacement is required.

5.2.3.To expeditiously MAINTAIN, replace, repair or remove from service any components of LANDSCAPING system that has become unsafe or unsightly.

5.3.To furnish electricity for irrigation system controls, and lighting system controls for all street lighting systems installed by CITY.

5.4.To MAINTAIN, repair and operate the irrigation systems in a manner that prevents water from flooding or spraying onto STATE highway, spraying parked and moving automobiles, spraying pedestrians on public sidewalks/bike paths, or leaving surface water that becomes a hazard to vehicular or pedestrian/bicyclist travel.

5.5.To control weeds at a level acceptable to the STATE. Any weed control performed by chemical weed sprays (herbicides) shall comply with all laws, rules, and regulations established by the California Department of Food and Agriculture. All chemical spray operations shall be reported quarterly (Form LA17) to the STATE to: District 12 Maintenance at 1750 E. 4th Street, Suite 100, Santa Ana, CA 92705.

5.6.CITY shall ensure LANDSCAPING within the Agreement limits provide an acceptable walking and riding surface and will provide for the repair and removal of dirt, debris, graffiti, weeds, and any deleterious item or material on or about the LANDSCAPING in an expeditious manner.

5.7.To MAINTAIN all parking or use restrictions signs encompassed within the area of the LANDSCAPING.

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3 5.8.To remove LANDSCAPING and appurtenances and restore STATE owned areas to a safe and attractive condition acceptable to STATE in the event this Agreement is terminated as set forth herein.

6. STATE may provide CITY with timely written notice of unsatisfactory conditions that require correction by the CITY. However, the non-receipt of notice does not excuse CITY from maintenance responsibilities assumed under this Agreement.

7. STATE shall Issue encroachment permits to CITY at no cost to it.

8. Unsheltered Encampment Removal.

8.1.*STATE shall remove Persons Experiencing Homelessness (PEH) and any structures, personal property, debris, and/or other items related to the encampment from the Location(s) shown in Exhibit A, subject to State’s Encampment Removal policy, MPD 1001 R1 and applicable State and Federal law.

8.2.Nothing in this Agreement grants or waives the right of California Highway Patrol (CHP) and other law enforcement agencies having jurisdiction over the Locations shown in Exhibit A.

9. LEGAL RELATIONS AND RESPONSIBILITIES:

9.1.Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not party to this Agreement, or affect the legal liability of either PARTY to this Agreement by imposing any standard of care respecting the design, construction and maintenance of these STATE highway improvements or CITY facilities different from the standard of care imposed by law.

9.2.If during the term of this Agreement, CITY should cease to MAINTAIN the LANDSCAPING to the satisfaction of STATE as provided by this Agreement, STATE may either undertake to perform that MAINTENANCE on behalf of CITY at CITY’s expense or direct CITY to remove or itself remove LANDSCAPING at CITY’s sole expense and restore STATE’s right of way to its prior or a safe operable condition. CITY hereby agrees to pay said STATE expenses, within thirty (30) days of receipt of billing by STATE. However, prior to STATE performing any MAINTENANCE or removing LANDSCAPING, STATE will provide written notice to CITY to cure the default and CITY will have thirty (30) days within which to affect that cure.

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4 9.3.Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction arising under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement with the exception of those actions of STATE necessary to cure a noticed default on the part of CITY.

9.4.Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction arising under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.

9.5.PREVAILING WAGES:

9.5.1.Labor Code Compliance- If the work performed under this Agreement is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771. CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-

7. CITY agrees to include prevailing wage requirements in its contracts for public works. Work performed by CITY'S own forces is exempt from the Labor Code's Prevailing Wage requirements.

9.5.2.Requirements in Subcontracts - CITY shall require its contractors to include prevailing wage requirements in all subcontracts when the work to be performed by the subcontractor under this Agreement is a "public works" as defined in Labor Code Section 1720(a)(1) and Labor Code Section 1771. Subcontracts shall include all prevailing wage requirements set forth in CITY's contracts.

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5 9.6. SELF-INSURED - CITY is self-insured. CITY agrees to deliver evidence of selfinsured coverage providing general liability insurance, coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certification of self-insurance letter (“Letter of SelfInsurance”), satisfactory to STATE, certifying that CITY meets the coverage requirements of this section. This Letter of Self-Insurance shall also identify the SR 91/PM 0.28 location as depicted in EXHIBIT A. CITY shall deliver to STATE the Letter of Self-Insurance with a signed copy of this AGREEMENT. A copy of the executed Letter of Self-Insurance shall be attached hereto and incorporate as Exhibit B.

9.7. SELF-INSURED using Contractor - If the work performed under this AGREEMENT is done by CITY‘s contractor(s), CITY shall require its contractor(s) to maintain in force, during the term of this AGREEMENT, a policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence and $2 million in aggregate and $5 million in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this Agreement.

10.TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES, and CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE.

11.TERM OF AGREEMENT -This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE for cause.

PARTIES are empowered by Streets and Highways Code Section 114 & 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.

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6 IN WITNESS WHEREOF, the PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF LA PALMA STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By: __________________________
Mayor/Chairmen
Initiated and Approved
By: ___________________________
CITY Manager
By: ___________________________

ANDREW CHUAH, PE
Deputy District Director
Maintenance District
ATTEST:

By: __________________________
CITY Clerk
By: __________________________
CITY Attorney

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7

EXHIBIT A
1

EXHIBIT B – LETTER OF CERTIFICATE OF CITY OF LA PALMA STATEMENT OF

SELF INSURANCE
1

1

Agenda Item No. 12 June 3, 2025 | 1
City of La Palma
Agenda Item No. 12
MEETING DATE: June 3, 2025
TO: City Council
FROM: City Manager
SUBMITTED BY: Joseph Cisneros, Deputy City Manager
AGENDA TITLE: Consideration of Anaheim Union High School District School Resource Officer Agreement
RECOMMENDED ACTION:

It is recommended that the City Council approve and authorize the Interim City Manager, or their designee, to execute all required documents to receive direct funding from the Anaheim Union High School District School, and execute the Agreement with the Anaheim Union High School District School to support the School Resource Officer program.

BACKGROUND:

The North Orange County Public Safety Collaborative (NOCPSC), formerly the North Orange County Public Safety Task Force, is a regional partnership of twelve North Orange County cities established in 2017 through Assembly Bill 97 as a four-year pilot program focused on youth violence prevention in K-12 schools, offender reentry, and homelessness. Initially funded by a $20 million allocation from the Board of State and Community Corrections—with a requirement that at least 60% be directed to community-based organizations—the Collaborative employs tools such as the "Outreach Grid" to enhance coordination among service providers. As the pilot period concluded, the Collaborative successfully extended its funding, with support from the NOCPSC state representatives; however, the program is now set to sunset on June 30, 2025, requiring member cities to identify alternative funding sources to support their programs. In La Palma, the La Palma Community Foundation (LPCF), a qualified Community Based Organization, contributed to the Collaborative’s program operations by securing funding to support both the La Palma School Resource Officer (SRO) program and the InspoTeen youth engagement initiative in La Palma schools.

DISCUSSION:

In late 2024, the City was informed that state funding for the School Resource Officer (SRO) program would not be renewed. As the full-time SRO position had been fully funded through the North Orange County Public Safety Collaborative (NOCPSC) grant, the City began exploring local funding solutions, including partnerships with the school districts served by the program. In response, the City engaged stakeholders from Anaheim Union High School District (AUHSD), Cypress School District (CSD), and Centralia Elementary School District (CESD) to discuss options for sustaining the program.

Agenda Item No. 12 June 3, 2025 | 2
Through these discussions, the City learned that AUHSD had established funding agreements with other local police departments to support their SRO programs. Accordingly, the City developed a draft agreement with AUHSD, which is currently being considered by the AUSHD's Board and is anticipated for ratification mid-June 2025. Key provisions of the proposed agreement include:
• Term: July 1, 2025 – June 30, 2026, with automatic annual renewals for up to five years unless terminated or modified with 60 days' notice.
• Assignment: One La Palma Police Department officer will serve full-time as SRO at John F.

Kennedy High School and Walker Junior High School.
• Scope: The SRO will provide campus patrol, respond to incidents, and assist with crisis intervention, mentoring, and events—excluding enforcement of school rules or student discipline.
• Cost Sharing: AUHSD will reimburse the City for 50% of the officer’s base salary and benefits, up to $125,000 annually, subject to collective bargaining adjustments. • Payment Terms: The City will issue quarterly invoices, with payment due within 45 days. • Employment: The SRO remains a City employee; the City retains full responsibility for employment-related matters.
• Termination: Either party may terminate the agreement with 30 days’ written notice.

If approved by the AUHSD Board, the agreement will offset approximately 50% of the SRO program’s personnel costs, supporting the program's continuity for the next five years.

FISCAL IMPACT:

Upon ratification and execution by the AUHSD Board and the City of La Palma, the agreement funds will be reflected in Fund 025.

ATTACHMENTS:

1. Anaheim Union High School District School SRO Agreement

397505.5 Page 1 of 5
Consideration Of The City Of La Palma And Anaheim Union High School District School Resource Officer Agreement
This agreement (“Agreement”) is made and entered into as of July 1, 2025, by and between the CITY OF LA PALMA, a municipal corporation of the State of California (“City”) and the ANAHEIM UNION HIGH SCHOOL DISTRICT, a political subdivision of the State of California, (“District”) (collectively the “Parties”).

A. Recitals.
(i). John F. Kennedy High School and Walker Junior High School (individually the “School,” or together, the “Schools”) are part of the District.
(i). The Parties have determined that there is a need for the services of one (1) police officer at the Schools in order to more effectively deal with police-related issues that are unique to school campuses. It is the intent of this Agreement that a La Palma police officer will patrol the grounds and buildings of the Schools (the “Campuses”), respond to crimes that occur on the Campuses, and be utilized for crisis intervention, counseling, and mentoring of students. (ii) The Parties desire to establish an effective mechanism for the provision of such services on the Campuses.
(iii) All legal prerequisites to the making of this Agreement have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein it is agreed by and between City and District as follows:

B. Agreement.

1. “Commencement Date” means July 1, 2025.

2. “Termination Date” means June 30, 2026.

3. Term. The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall terminate at 11:59 p.m. on the Termination Date. This Agreement shall automatically renew annually for an additional period of one (1) year commencing at 12:00 a.m. on July l of the next succeeding year, unless either Party elects to terminate or alter the Agreement as hereafter provided, up to a total of five (5) years. If either Party wishes to terminate this Agreement without cause or alter its renewal terms, the Party desiring the alteration or termination shall notify the other Party in writing sixty (60) days prior to the proposed alteration or termination date.

4. City shall designate one La Palma Police Department sworn police officer position to perform full-time duties as a School Resource Officer (“SRO”) on the Campuses. The City shall have sole discretion over which of its sworn police officers it designates to serve as SRO on the Campuses.

The SRO shall be qualified to perform the services set forth in this Agreement. The City Manager or

397505.5 Page 2 of 5
designee and the District’s Director of Student Support Services shall agree to the SRO’s schedule of hours in writing prior to each one year term of this Agreement.

5. District agrees to reimburse City for 50 percent of the base salary and cost of benefits of one Police Officer, as determined by the “Rate Schedule,” included herein as Attachment A, but not to exceed $125,000 per one year term of this Agreement. These amounts may be subject to adjustment in subsequent years as mutually agreed upon between the parties or as modified through collective bargaining agreements pursuant to Section 7 below.

6. In consideration for services contained herein, District agrees to reimburse City upon quarterly receipt of an itemized invoice. District agrees to reimburse City for 50 percent of the actual costs incurred at the time services are provided, according to City’s rate schedule. It is understood by both Parties that rate increases in salary and benefits are governed by collective bargaining agreements and/or statute and no advance written notification is necessary before implementing the increased rates. In the event City incurs a rate increase, District agrees to pay the increased rate.

7. The District agrees to pay City within 45 days after the date of District’s receipt of the itemized invoice.

8. If the City is unable to provide, within a one year term of this Agreement, a SRO as set forth in this Agreement for a cumulative period exceeding ten days scheduled for SRO service as described in Section 4, the District may credit any payments owed to the City on a pro-rated basis for the ten scheduled days the City did not provide an SRO and any additional scheduled days the City did not provide an SRO. The City shall make every effort to ensure an SRO is available on every scheduled day pursuant to the schedule described in Section 4.

9. SROs providing services under this Agreement shall not be deemed District employees for any purpose. City shall be solely responsible, in all respects, for compensation, benefits, workers’ compensation, and insurance, training, coordination and management of duties, supervision, discipline, and all other matters related to the SRO’s employment. The SRO shall comply with all District rules and regulations while on duty as an SRO on the Campuses.

10. City and District agree that the duties of the SRO shall be asfollows:
(a). Act as a resource for individual problems or questions in the area of law enforcement and related matters for School administrators, students, parents, teachers, School staff and others involved in the welfare and education of youth.
(b). Counsel students and parents in the area of law enforcement and related matters and as deemed appropriate by the SRO.
(c). Assist School authorities in determining the most appropriate courses of action in cases involving violations of law on campus or youth the School has determined to be at risk of performing a criminal act(s).

397505.5 Page 3 of 5
(d). Collaborate with School authorities in finding resources that may assist in helping students the School has determined to be at risk of performing a criminal act(s). (e). Inspect School facilities for security and traffic concerns and vandalism deterrents.

Recommend reasonable solutions to safety, traffic, and vandalism concerns. (f). Take reports of criminal offenses that occur on School property and submit them to the Police Department for follow-up. Develop a non-threatening relationship with students. (g). Give presentations to students on administration of justice, youth, and the law; rights and responsibilities of students and parents; bicycle, and pedestrian safety, drug abuse, anti-gang messages, and other topics as mutually agreed.
(h). Meet with PTA groups, teacher groups, student body groups, and other interested groups in the area of law enforcement and related matters as the SRO deems necessary and appropriate. (i). Assist in planning security and law enforcement for, and supervise, School dances, sporting events, and other school activities.

Both parties agree the SRO shall not be responsible for the following:
(a). Discipline of students.
(b). Enforcement of school rules and regulations.

11. The District and City acknowledge and agree that for purposes of sharing pupil record information, the SRO shall be deemed a “school official” consistent with applicable federal and state law and regulations. Pursuant to 34 Code of Federal Regulations (§ 99.3l (a)(l)(i)(B)), both parties agree that the SRO, as a school official:
(a) Performs a service or function, as noted in this Agreement, for which the District would otherwise use employees;
(b) Is under the direct control of the District with respect to the use and maintenance of education records;
(c) Is subject to the requirements in § 99.33(a) that the personally identifiable information (PII) from education records may be used only for the purposes for which the disclosure was made, e.g., to promote school safety and the physical security of students, and governing the redisclosure of PU from education records; and
(d) Meets the criteria specified in the District’s annual notification of FERPA rights for being a school official with a legitimate educational interest in the educational records. That criteria includes the above three points and limits access to pupil records to those pupil records the SRO needs to review in order to fulfill his or her professional responsibility.

397505.5 Page 4 of 5
In addition, both parties agree that SRO acting as school official under this Agreement may only use personally identifiable information from pupil records for the purposes for which the disclosure was made, e.g., to promote school safety and the physical security of the students, in accordance with 34 CFR §§ 99.3l(a)(l)(i)(B)(3) and 99.33(a)(2). In addition, SRO under this Agreement is subject to FERPA’s redisclosure requirements in 34 CFR § 99.33(a), which means that a SRO who is acting as a “school official” under FERPA may not re-disclose pupil record information from education records to others, including other employees of his or her police department who are not acting as school officials without consent, unless the disclosure fits within one of the exceptions to consent in FERPA such as a subpoena, court order, emergency determined by the District, or directory information if the parent/legal guardian has not opted out.

12. The City agrees to indemnify and hold District harmless from any and all liabilities, claims, and costs, including reasonable attorneys’ fees associated with any claims or demands related to the conduct of the SRO or services provided by him/her pursuant to this Agreement. City shall, however, have no obligation to indemnify and hold District harmless for the negligent or intentional wrongful acts of District’s officials, employees, and agents.

13. District hereby agrees to indemnify and hold City harmless from any and all liabilities, claims, and costs, including reasonable attorneys’ fees associated with any claims or demands related to the conduct of the SRO or services provided by him/her pursuant to this Agreement. District shall, however, have no obligation to indemnify and hold City harmless for the negligent or intentional wrongful acts of City’s officials, employees, and agents.

14. The City Manager or designee is authorized to take any and all actions to administer this Agreement on behalf of City as specifically set forth herein, including, but not limited to, terminating services in accordance with the Agreement and executing amendments to the Agreement, provided such amendment(s) does not cause an increase in cost.

15. Termination. Either Party may terminate this Agreement for any reason on 30 calendar days’ written notice to the other Party. The City agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All District data, documents, objects, materials or other tangible things shall be returned to District upon the termination or expiration of this Agreement. Upon termination, City shall be paid based on the work satisfactorily performed at the time of termination.

IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed on the dates hereinafter respectively set forth.

CITY OF LA PALMA
a municipal corporation
Date of Execution
By:

397505.5 Page 5 of 5
Mike Egan
Interim City Manager
ATTEST:

By:

Kimberly Kenney, CMC
City Clerk
Date of Execution ANAHEIM UNION HIGH SCHOOL DISTRICT
By:

Printed Name Nancy C. Nien
Title Assistant Superintendent, Business
APPROVED AS TO FORM:

COLANTUONO, HIGHSMITH & WHATLEY, PC
By:

Ajit Thind, City Attorney
Dated:

Agenda Item No. 13 June 3, 2025 | 1
City of La Palma
Agenda Item No. 13
MEETING DATE: June 3, 2025
TO: City Council
FROM: City Manager
SUBMITTED BY: Joseph Cisneros, Deputy City Manager
AGENDA TITLE: Report on City of La Palma’s Staff Vacancies, and Recruitment and Retention Efforts in Compliance with Assembly Bill (AB) 2561 (Gov.

Code § 3502.3)
RECOMMENDED ACTION:

It is recommended that the City Council take the following actions:

1. Open Public Hearing;

2. Receive Staff Report;

3. Receive Public Input;

4. City Council Comments and Questions;

5. Close the Public Hearing;

6. Receive and file the report on City of La Palma’s Staff Vacancies, and Recruitment and Retention Efforts in Compliance with Assembly Bill (AB) 2561 (Gov. Code § 3502.3).

BACKGROUND:

The Meyers-Milias-Brown Act (MMBA) grants local public employees the right to organize and be represented in labor matters, requiring public agencies to meet and confer in good faith with recognized employee organizations on wages, hours, and other terms of employment. The City of La Palma has three recognized bargaining units—the La Palma General Employees Association (LPGEA), the La Palma Professional Employees Association (LPPEA), and the La Palma Police Association (LPPA)—each governed by a Memorandum of Understanding (MOU).

Assembly Bill (AB) 2561 amended the Meyers-Milias-Brown Act, creating new obligations for public agencies to publicly address the status of their vacancies. This staff report is intended to serve as the City’s reporting of position vacancies as of May 29, 2025, before the adoption of the annual budget, in compliance with the bill.

Agenda Item No. 13 June 3, 2025 | 2
DISCUSSION:

AB 2561 was introduced to address the issue of job vacancies in local government, which can adversely affect the delivery of public services and employees' workload. AB 2561 requires public agencies to hold at least one public hearing per fiscal year to discuss vacancies and recruitment and retention efforts.

In compliance with the new legal obligations, the City of La Palma is required to do the following:

1. Conduct a Public Hearing: At least once each fiscal year, at a public hearing before the La Palma City Council, the City of La Palma shall present information regarding the status of vacancies and recruitment and retention efforts (Gov. Code § 3502.3(a)(1)) and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process (Gov. Code § 3502.3(a)(3)). Per AB 2561, this Public Hearing and Presentation must be held in advance of the annual budget adoption each fiscal year. (Gov. Code § 3502.3(a)(2).)

2. Employee Organization Participation: Allow the La Palma recognized employee organizations to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. (Gov. Code § 3502.3(b).) The La Palma recognized employee organizations may make their presentations during regular public comment.

3. Additional Reporting for High Vacancy Rates: Per AB 2561, if vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City of La Palma must provide additional information during the public hearing, including the following:
(1) the total number of vacancies; (2) the number of applicants; (3) the average time to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit. (Gov. Code § 3502.3(c).) The following City positions are currently vacant as of the time this staff report was prepared:
• Engineering Technician, Public Works Department, La Palma General Employees Association (LPGEA)
• Water Supervisor, Public Works Department, La Palma Professional Employees Association (LPPEA)
• Assistant to the City Manager, Management and Administrative Services Departments, La Palma Management Employees (At-will and Unrepresented)
• City Manager, La Palma Management Employees (At-will and Unrepresented) The City is actively recruiting for the vacant positions listed above. Recruitment has closed for the Water Supervisor and the City is currently proceeding with the hiring process. Recruitment for the remaining three positions is expected to close later this month, after which the hiring process will begin.

At this time, no bargaining units have vacancy rates of 20% or higher, and staff has not identified any policy-related obstacles impacting the hiring process.

FISCAL IMPACT:

There is no fiscal impact as a result of receiving this report.

Agenda Item No. 13 June 3, 2025 | 3
ATTACHMENTS:

None

Agenda Item No. 14 June 3, 2025 | 1
City of La Palma
Agenda Item No. 14
MEETING DATE: June 3, 2025
TO: City Council
FROM: City Manager
SUBMITTED BY: Joseph Cisneros, Deputy City Manager
Michael Matsumoto, Financial Consultant
AGENDA TITLE: Adoption of the Fiscal Year 2025-26 Operating and Capital Improvement Program Budgets and the Appropriations Limit RECOMMENDED ACTION:

It is recommended that the City Council take the following actions:

1. Open Public Hearing;

2. Receive Staff Report;

3. Receive Public Input;

4. City Council Comments and Questions;

5. Close the Public Hearing;

6. Adopt a Resolution approving the Fiscal Year 2025-26 Budget; and

7. Adopt a Resolution approving the Annual Appropriations Limit for Fiscal Year 2025-26.

SUMMARY:

As discussed at the City Council meeting on May 6, 2025, the Fiscal Year 2025-26 Budget (FY 25- 26) has been prepared and incorporates any changes directed by the City Council. The public can view the budget on the City's website or at the City Clerk's Office.

The Economy and La Palma’s Economic Outlook
As of May 2025, the economy presents a complex and evolving landscape shaped by recent policy changes and global uncertainties. The labor market remains relatively stable with fairly low unemployment, signaling continued resilience in employment, and inflation has decreased to

2.4%. Nevertheless, the Federal Reserve is holding interest rates at 4.25%-4.50% due to uncertainties. The stock market has become notably volatile. Consumer spending is strong but shifting toward essentials, with luxury purchases more sensitive to economic uncertainty.

Agenda Item No. 14 June 3, 2025 | 2
On a local level, the City maintains a prudent philosophy regarding its spending. Lessons from prior years indicate that the economy can fluctuate from growth to recession and back again. Fortunately, the City has very healthy reserves that have grown year after year. As of March 31, 2025, the current spendable reserves were approximately $20.5M, or 133% of FY 2025-26 General Fund expenditures, in the following funds:

General Fund $5,414,000
Emergency Reserve $7,768,000
General Fund Budget Reserve $3,625,000
Capital Outlay Reserve (COR)* $1,254,000
Civic Center Replacement $2,468,000
Total $20,529,000
*COR is currently awaiting a $2 million reimbursement from the federal government. This reimbursement is tied to the City’s recently completed median improvement project, which qualified for federal funding support.

The General Fund Budget Reserve, Capital Outlay Reserve, and Civic Center Replacement funds hold General Fund money set aside by the City Council for various reasons, so they are not restricted by an outside agency.

Transfers Changes
At the May 6, 2025, Regular Meeting, the City Council approved the transfer of $4.3 million from the General Fund Unreserved Fund Balance, allocating $2.3 million to the Emergency Reserve, $1 million to the Capital Outlay Reserve, and $1 million to the General Fund Budget Reserve. Additionally, the draft FY 2025-26 Budget includes $494,500 in total transfers out, an increase of $94,500 from the previous year. This increase supports 50% of the cost for a School Resource Officer (SRO), a position previously funded by a now-expired grant. Transfers to the Capital Outlay Reserve Fund and the Civic Center Replacement Fund remain consistent with the prior year.

FY 2025-26 Proposed Budget
The Proposed FY 25-26 total budget for all funds combined is $30,960,448, allocated as follows:
$10,484,900 (33.9%) for Capital Outlay/Improvements, $11,908,386 (38.5%) for Personnel, and $8,567,162 (27.7%) for Maintenance and Operations. The Capital Improvement Plan (CIP) Budget, part of the total budget, is $6,466,600, including $2,057,300 from the Capital Outlay Reserve Fund.

Non-project expenses, covering Special Revenue, Internal Service, Economic Development, and Enterprise funds, total $12,844,284. The total revenue for all funds combined is $25,460,700.

Although the total budget for all funds exceeds revenues, this is typically due to the use of accumulated special revenue funds used exclusively for capital projects. Staff does not complete all of its budgeted capital projects within the fiscal year, resulting in lower actual expenditures. By carrying forward uncompleted projects and using special revenue funds from previous years, the city creates a financial buffer. Consequently, the city anticipates ending the fiscal year with a surplus, providing a solid foundation for future planning and unforeseen expenses.

Projected General Fund Revenues
Estimated FY 2025-26 General Fund revenues are $15,442,300, a 3.5% increase over projected FY 2024-25 revenues. The City’s four largest revenue categories are Property Tax, Transaction and Use Tax (Measure JJ) Sales Tax, and Utility Users Tax, excluding Interfund Transfers.

Agenda Item No. 14 June 3, 2025 | 3
The following is a summary of the five largest revenue categories:
• Property Tax – Property tax revenues have continued to perform strongly, with staff projecting a modest increase of 3.5% compounded growth from the Fiscal Year 2023-24 actual property tax revenues. Property taxes are based on the taxable assessed values of property, which, due to Proposition 13, are frequently much lower than market values. Moreover, the city participates in the Teeter plan, which ensures that the County of Orange compensates the City for property taxes regardless of any delinquent payments. • Transactions and Use Tax & Sales Tax – The City received a positive audit adjustment from the State during FY 2023-24, but even without that adjustment, sales tax was still higher than the prior year. For FY 2024-25, staff and sales tax consultants anticipated a decline in sales tax revenues and projected slower revenue growth ahead (after adjusting for the prior year audit adjustment). Fortunately, the current year sales tax (adjusted) appears to have only a modest decline of about 3%. The FY 2025-26 Budget reflects an increase of about 2% over the actual amounts received during FY 2022-23.
• Utility Users Tax (UUT) – UUT revenues have remained strong, leading staff to anticipate a

5.5% increase for the upcoming fiscal year.
• Transient Occupancy Tax (TOT or Hotel tax) – Staff initially projected $600,000 in revenue for Fiscal Year 2024-25. Based on actual trends, the City has budgeted $640,000 for the upcoming fiscal year.

Other changes in General Fund revenues for FY 2025-26 include the following:
• Charges for Services are projected to decrease by 4.3%. This adjustment reflects a realignment of budgeted revenues to more closely match recent actual collections, ensuring a more accurate and conservative forecast.
• Other Revenues are projected to increase by 59.2%, largely due to the anticipated addition of new billboard advertising revenue.

Agenda Item No. 14 June 3, 2025 | 4
• Intergovernmental Revenues are expected to decline by 69.9%, primarily because of the expiration of a one-time grant received in the prior fiscal year, which will not recur in FY 2025-

26. Projected General Fund Expenditures
Staff has drafted a budget using a status quo approach with similar programs and activities to those planned in the previous budget. Therefore, estimated FY 2025-26 General Fund expenditures and transfers are $15,358,900, a 3.6% increase over projected FY 2024-25 expenditures and transfers.

Consequently, a surplus of $83,400 is estimated for FY 2025-26, a 11.7% decrease over the projected FY 2024-25 surplus of $94,400.

Personnel Changes
Personnel costs represent 63.7% of the draft FY 2025-26 General Fund Budget. In May 2025, the City Council approved a three-year labor agreement, effective July 1, 2025, which includes a total increase of 15.7% in base salaries—allocated as 5%, 4%, and 4% over the three years—totaling $1,323,500. Aside from standard merit-based adjustments and a limited number of promotions, the draft budget includes no changes to overall staffing levels.

Maintenance and Operations
The Draft FY 2025-26 General Fund Budget allocates 24.4% to Maintenance and Operation costs, marking a 1.2% decrease from the previous year while maintaining the same level of services and service quality. Despite this being a status quo budget, it is important to highlight several key changes and new expenses outlined in the draft FY 2025-26 Budget:

Agenda Item No. 14 June 3, 2025 | 5
• Allocated an additional $16,500 to the City Manager division to cover the carryover of the fee study and a portion of City Manager recruitment costs, as some expenses are expected to be incurred in the prior fiscal year.
• Reduced labor negotiation services by $15,000, in the City Attorney division as new memorandums of understanding are expected to be finalized during the current fiscal year. • A $20,000 reduction is reflected in the City Clerk division due to the absence of scheduled election costs in the upcoming fiscal year.
• A $12,400 increase in the Finance Division for an update to the City’s finance system approved by the City Council in February 2025. Increased the animal control services contract in the Police Administration division to $140,000 to account for an expected contract adjustment.
• Increased the crossing guard services contract in the Police Operations division to $141,600 in anticipation of a contract increase.
• Established a separate Public Works department for accounting and operational clarity following City Council approval to restructure the former combined Public Works & Community Services department in February 2025.
• Reduced custodial services costs in the Citywide Maintenance division by $89,000 and hired a new full-time employee to perform the work in-house this fiscal year, resulting in ongoing cost savings for the City.
• Increased utilities like gas and electricity as well as office supplies due to general cost increases in various divisions.
• Decreased vehicle operating expenses due to newer vehicles not requiring as much ongoing maintenance in various divisions.
• Realigned expenditures to meet current and future operational needs while reducing ongoing costs in various divisions.

Capital Improvement Program (CIP)
As part of the annual budget process, staff develops a ten-year Capital Improvement Plan (CIP) with a five-year CIP included in the proposed and adopted budget. The CIP lists the major infrastructure projects planned for the subsequent fiscal year and four additional future years. In addition to listing the specific projects and their estimated cost, funding sources are identified. Generally, the City focuses its CIP on arterial and residential roadway rehabilitation (i.e., paving projects). However, the CIP also lists major projects such as water and sewer system upgrades, intersection improvements, or major repairs to City facilities (e.g., roof replacement, Americans with Disability Act required improvements, seismic improvements, etc.).

Highlights of the Proposed FY 2025-26 Capital Improvement Plan include:
• Continued progress on the City Yard renovation.
• Ongoing collaboration with neighboring cities on the design, engineering, and environmental costs associated with the expansion of the Del Amo Avenue Bridge. • Police Department Building Interior Refurbishment (actively seeking grant funding to offset costs)
• Rehabilitation of La Palma Avenue and part of Valley View Street (South City Limits to Thelma Ave.)
• Zone 4 (West of Walker St., East of Moody St., South of Houston Avenue, North of Edison Right-of-Way) and La Palma Ave. paving projects (East of Valley View St. to West City Limits on La Palma Ave.).

Appropriations Limit

Agenda Item No. 14 June 3, 2025 | 6
Voters approved Proposition 4 in November 1979, adding Article XIIIB to the State of California's Constitution, establishing annual Appropriations Limits on state and local governmental entities. In June 1990, the voters approved Proposition 111, which modified the Appropriations Limit. The annual adjustment is derived using population and per-capita personal income inflation factors provided by the State of California's Department of Finance. The prior year's Appropriations Limit is multiplied by this component to arrive at the current year's Appropriations Limit. For FY 2025-26, the Appropriations Limit has been calculated to be $24,330,062.

FISCAL IMPACT:

The entire Proposed FY 2025-26 Budget includes total expenditures and transfers-out of $30,960,448.

The Proposed FY 2025-26 General Fund revenues and transfers-in are estimated to be $15,442,300, and expenditures and transfers-out are estimated to be $15,358,864.

ATTACHMENTS:

1. Resolution Adopting 2025-26 Budget

2. Resolution Adopting 2025-26 Appropriation Limits

3. Draft Fiscal Year 2025-26 Budget – Link Page

Resolution 2025-__

RESOLUTION NO. 2025-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA

PALMA, CALIFORNIA, APPROVING AND ADOPTING A
BUDGET FOR FISCAL YEAR 2025-26
WHEREAS, on May 6, 2025, and June 3, 2025, the City Manager of the City of La Palma presented to the City Council, of said City, a Proposed Budget for the Fiscal Year 2025-26; and
WHEREAS, the City Council held a duly noticed public hearing in the Council Chambers of City Hall of said City on June 3, 2025; and WHEREAS, the City Council did review said Proposed Budget for Fiscal Year 2025-26; and
WHEREAS, pursuant to Article VIII, Section 14-239 of the La Palma Municipal Code, the utility users tax shall be reviewed by the City Council on an annual basis, in conjunction with the City Council's consideration of the City's General Fund budget for the immediately succeeding fiscal year. Upon review, the City Council has determined that the rate of the tax should not be altered for Fiscal Year 2025-26; and WHEREAS, the original of said Proposed Budget will be revised so as to reflect each and all of the amendments, changes, and modifications that the City Council, up to the time of adoption of this resolution, believes should be made in said Proposed Budget as so submitted and to correct any non-substantive errors discovered.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PALMA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The said Proposed Budget, including the five-year Capital Improvement Plan and five-year One-Time Project Plan, of the City of La Palma, California, for the Fiscal Year 2025-26, as so amended, modified, revised, and corrected, including those changes directed by the City Council meeting on June 3, 2025, is hereby approved and adopted. In adopting said budget, the City Council hereby instructs the City Manager to change the columns headed “Proposed” to “Adopted” for each of the several items of Personnel Services, Maintenance and Operations, and Capital Outlay and Improvements for each of the various funds, departments, programs, and accounts as set forth in said Adopted Budget and, as so amended, modified, and corrected, and hereby approves the distribution of the salary detail, maintenance and operations detail, capital outlay and improvements detail, policy revisions, and contractual arrangements

Resolution 2025-__

noted in the program description and program explanation sections of the “Program Summary” pages, and interfund transactions and transfers shown under each of the respective funds, departments, programs, and accounts, and each of the respective “Item Description” accounts and explanatory data in its entirety, each provision of which should be construed to give effect to the entire document. The City Manager is also directed to adjust beginning balances to reflect actual amounts, to the extent they are known, and, in accordance with standard budgeting and appropriating practice, is authorized to transfer appropriations within and between departmental budgets as required to accommodate unforeseen operating requirements. The City Manager is further directed to round the various budget amounts to the nearest $100 for each line item.

SECTION 2. The City Council authorizes the City Manager to make changes in internal service fund allocations to departments to reflect any modifications made after the Adopted Budget was presented.

SECTION 3. The City Manager, for the purpose of administrative necessity in implementing the budget, shall have the authority to transfer monies to the appropriate item, account, program, department, or fund to cover expenditures, which have been approved by the City Council, except where such transfer is expressly prohibited in a resolution or ordinance approved by the City Council, such as transfers involving utility replacement funds. The City Manager shall also have the authority to transfer monies between and within funds to meet the operational needs of the City within established spending limits. The City Manager shall also have the authority to modify funding to use restricted sources first, like special revenue funds, before using non-restricted funds, like Capital Outlay Reserve fund, within established spending limits.

SECTION 5. The City Council finds that the Utility Users’ Tax rate shall be five percent (5%) for Fiscal Year 2025-26.

SECTION 6. The City Manager is hereby authorized and instructed to take all steps necessary to implement this Resolution.

SECTION 7. The original of said budget for the City of La Palma, California, for the Fiscal Year 2025-26 as now before this City Council, and as amended, modified, revised, and corrected by City Council and staff, in open session, shall be placed on file in the office of the City Clerk of the City of La Palma, California, open to public inspection, and that said Adopted Budget is expressly incorporated in this resolution and made a part thereof. The City Clerk is hereby instructed to have copies of the Adopted Budget duplicated and available for public review and inspection and a copy provided to the Orange County Public Library, La Palma Branch, as soon as practicable.

Resolution 2025-__

APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 3rd day of June, 2025.
________________________________
Mark I. Waldman
Mayor
ATTEST:
__________________________________
Kimberly Kenney, CMC
City Clerk

Resolution 2025-__

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS.

CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 3rd day of June 2025, and that it was so adopted by called vote as follows:

AYES:

NOES:
_______________________________
Kimberly Kenney, CMC
City Clerk

Resolution No. 2025-XX

RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA PALMA APPROVING AND

ADOPTING THE ANNUAL APPROPRIATIONS
LIMIT FOR FISCAL YEAR 2025-26
WHEREAS, the voters of California, on November 6, 1979, added Article XIIIB to the State Constitution, placing various limitations on the appropriations of state and local governments; and
WHEREAS, Proposition 111 established Fiscal Year 1986-87 as the base year for establishing the appropriations limit; and
WHEREAS, the City of La Palma has complied with the provisions of Article XIIIB in determining the appropriations limit for Fiscal Year 2025-26.

NOW, THEREFORE, the City Council of the City of La Palma does find, determine, and declare as follows:

SECTION 1. The appropriations limit for Fiscal Year 2025-26 is $24,330,062, as calculated on Exhibit A, attached hereto.

SECTION 2. In calculating the appropriations limit, the City has utilized the California per capita personal income growth factor for Fiscal Year 2025-26, as shown on Exhibit A, attached hereto.

SECTION 3. In calculating the appropriations limit, the City has utilized the population growth factor for the County of Orange for Fiscal Year 2025-26, as shown on Exhibit A, attached hereto.

SECTION 4. The City reserves the right to change or revise the growth factors associated with the calculation of the appropriations limit if such changes or revisions would result in a more advantageous appropriations limit in the present or future.

SECTION 5. The City Clerk shall certify to the adoption of this Resolution.

APPROVED AND ADOPTED by the City Council of the City of La Palma at a regular meeting held on the 3rd day of June 2025.
________________________________
Mark Waldman
Mayor

Resolution No. 2025-XX

ATTEST:
__________________________________
Kimberly Kenney, CMC
City Clerk

Resolution No. 2025-XX

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS.

CITY OF LA PALMA )
I, KIMBERLY KENNEY, City Clerk of the City of La Palma, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 3rd day of June 2025, and that it was so adopted by called vote as follows:

AYES:

NOES:

ABSENT:

ABSTAIN:
_______________________________
Kimberly Kenney, CMC
City Clerk

Resolution No. 2025-XX

Due to the large size of the attachment, a separate link has been created. You can open the file by clicking on the link provided below:

DRAFT FISCAL YEAR 2025-26 BUDGET

Agenda Item No. 15 June 3, 2025 | 1
City of La Palma
Agenda Item No. 15
MEETING DATE: June 3, 2025
TO: City Council
FROM: City Manager
SUBMITTED BY: Jesse Amend, Police Captain
AGENDA TITLE: Resolution Approving the Annual Military Equipment Report by Renewing Ordinance 2022-03, Per Assembly Bill (AB) 481
RECOMMENDED ACTION:

It is recommended that the City Council adopt a Resolution approving the renewal of the Annual Military Equipment Report pursuant to Ordinance 2022-03 in compliance with Assembly Bill (AB) 481.

SUMMARY:

On July 5, 2022, the City Council adopted Ordinance No. 2022-03 in compliance with Assembly Bill (AB) 481, thereby approving the La Palma Police Department’s Military Equipment Use Policy 709.

Pursuant to AB 481 and La Palma Police Department Policy No. 709, an annual military equipment report must be submitted to the City Council for each category of military equipment approved under the ordinance—beginning within one year of initial approval and continuing annually for as long as the equipment remains in use.

Additionally, AB 481 requires the governing body to review the ordinance at least once per year and to vote on whether to renew. The renewal of the ordinance is necessary to allow the Police Department to continue utilizing the military equipment currently maintained in its inventory. Staff is recommending the adoption of a Resolution that approves the renewal of Ordinance No. 2022-03.

The Police Department’s 2024 Annual Military Equipment Report is attached for the City Council’s review and consideration.

BACKGROUND:

Assembly Bill 481, codified in Government Code Sections 7070–7075, became effective on January 1, 2022. Under this law, law enforcement agencies must obtain approval from their governing body, via ordinance, prior to acquiring, deploying, using, or seeking funding for certain categories of military equipment. Additionally, these agencies are required to submit an annual report to the governing body detailing the use and status of military equipment and to make the report publicly available on the department’s website for as long as the equipment remains operational.

Agenda Item No. 15 June 3, 2025 | 2
Within 30 days of submitting and publicly releasing the annual report, the Police Department must host at least one well-publicized community engagement meeting. The purpose of this meeting is to discuss the report, answer questions, and receive feedback regarding the funding, acquisition, or use of military equipment.

It is important to clarify that “military equipment,” as defined by AB 481, does not necessarily refer to items procured directly from the military. The La Palma Police Department (LPPD) has not obtained any surplus military equipment through the federal 1033 Program. The items classified as “military equipment” under AB 481 include tools and resources commonly used by law enforcement agencies across the country while engaging in best practices to enhance both public and officer safety.

The equipment identified in the attached report plays a vital role in LPPD’s ability to fulfill its mission of safeguarding the La Palma community. All equipment use is governed by strict internal policies and oversight. The adopted military equipment policy safeguards the public’s welfare, civil rights, and civil liberties. LPPD has not discovered reasonable alternatives to items listed in policy 709 that can achieve the same objectives of civilian and officer safety.

The policy emphasizes transparency, accountability, and oversight. All incidents involving use of force with such equipment are investigated in accordance with existing departmental procedures.

FISCAL IMPACT:

None.

ATTACHMENTS:

1. 2024 Annual Military Equipment Report

2. La Palma Police Policy 709_2025 Military Equipment

3. Resolution Renewing Military Equipment Policy (AB 481)

1 LA PALMA POLICE DEPARTMENT
2024 Annual Military Equipment Usage Report
The La Palma Police Department utilizes a variety of tools and equipment to ensure the safety of our community—especially during serious emergencies. Under California law AB-481, which is codified at Government Code sections 7070 through 7075, some of this equipment is classified as “military equipment.”
The use of such equipment can greatly assist the department in furthering its mission to make La Palma the safest city in America. It enables officers to respond swiftly and more safely to highrisk situations, always prioritizing the well-being of the public. Certain equipment is used only when necessary, and in some cases, only by specially trained personnel.

Members of the La Palma Police Department are committed to strengthening the partnership with our community by providing the best possible police service to everyone who lives, learns, works, or does business in La Palma. We are dedicated to protecting lives, property, and the quality of life of the people we serve—with integrity, honor, ethics, and courage.

Emergencies are often unpredictable and fast-moving. In rare instances, supervisors may need to make rapid decisions regarding equipment use. These decisions are always guided by applicable laws, public safety needs, and respect for civil rights.

During the Calendar year 2024, there were no reported complaints or concerns relating to La Palma’s military equipment. There were no violations of department policy related to the deployment of military equipment by department members.

Certain military equipment, particularly ammunition and less lethal munitions, are used throughout the year on a regular basis for training purposes to maintain proficiency. Other than the purchase of ammunition and less lethal munitions as necessary, the La Palma Police Department intends to purchase up to three updated AR-15 rifles for Department SWAT Team members. If it is determined throughout the year that additional military equipment must be purchased, it will only be done so in accordance with, department policy, city policy, and legislative requirements.

For the calendar year 2024, the only military equipment utilized for operational purposes was the Unmanned Aircraft Systems (UAS). The UAS was deployed on five occasions to support various public safety efforts. These deployments included assisting with scene documentation of a fatal traffic collision, providing aerial observation for a potential gang-related gathering in another jurisdiction, supporting the Every 15 Minutes program, aiding in the search for a felony criminal suspect, and a suspicious individual observed jumping into residential backyards.

2 CURRENT MILITARY EQUIPMENT INVENTORY
In accordance with AB-481 and as defined by Policy 709.1.1, the following represents the current inventory of what is deemed to be military equipment.

Category 1: Unmanned Aircraft Systems (UAS)
• Description & Capabilities:

UAS are battery-powered unmanned aircraft operated via remote controls. They provide live video feeds, enable image capture, and are used for aerial observation. The La Palma Police Department currently employs the DJI Mavic Mini, DJI Mavic Mini 4 Pro, DJI Mavic 2, and DJI Mavic 3T.
• Quantity: 4
• Expected Lifespan: 5 years
• Purpose:

To enhance public safety and support police operations while respecting individual privacy. Authorized uses include but not limited to:

1. Crime scene and traffic collision investigations

2. Critical incident management

3. Search and rescue for lost or missing persons

4. Evidence searches

5. Natural disaster response and evaluation

6. Searches for suspects who are believed to be hiding within a defined perimeter • Authorized Use:

Operation is limited to personnel with FAA Part 107 certification and department approved training, in compliance with department policy. • Initial Cost: $11,000
• Fiscal Impact: Approximately $1,000 annually for maintenance Category 10: Firearm – Rifle
• Description & Capabilities:

Shoulder-fired firearms that use the energy from a fixed metallic cartridge to fire a single projectile through a rifled bore with each trigger pull. o Inventory includes:
▪ 26 Colt and Bushmaster AR-15 patrol rifles (.223 or 5.56 caliber; 11,290 rounds on hand)
▪ 1 DPMS Panther Arms rifle (.308 caliber; 0 rounds on hand) – assigned to SWAT
▪ 1 select-fire Heckler & Koch MP-5 rifle (9mm; no designated rounds) • Quantity: 28
• Expected Lifespan: 20 years
• Purpose:

To provide officers with a higher-capability firearm in situations where advanced firepower is anticipated. Deployment scenarios may include but not limited to:

1. Situations where an officer reasonably anticipates an armed encounter.

3 2. Situations where an officer reasonably expects the need to meet or exceed a suspect’s firepower

3. Encounters where an officer believes a suspect may be wearing body armor • Authorized Use:

Only officers who have completed a POST-approved 16-hour rifle training course and department approved training are authorized to deploy rifles per policy guidelines. • Initial Cost: Approximately $35,000
• Fiscal Impact:
o Maintenance: ~$25 per rifle annually
o Ammunition Costs:
▪ .223/5.56 caliber: $0–$5,000 annually
▪ .308 caliber: $0–$500 annually
▪ 9mm: $0–$300 annually
Category 14: Less Lethal Shotgun
• Description & Capabilities:

The less lethal shotgun is used to deploy 12-gauge bean bag rounds at distances up to 75 feet. This allows officers to maintain space and reduce the immediacy of threats, aligning with de-escalation principles. The La Palma Police Department currently uses the Remington 870 less lethal shotgun with CTS Super-Sock brand bean bag round (current munition inventory: 44 rounds).
• Quantity: 7
• Expected Lifespan: 25 years
• Purpose:

To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for the use of the less lethal weapon system my include but not limited to:

1. Suspects armed with weapons under controllable tactical conditions that allow for the safe application of the less lethal shotgun

2. Individuals making credible threats to harm themselves or others

3. Individuals throwing dangerous objects at people and/or officers

4. There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders. • Authorized Use:

Only officers trained and certified by the department are permitted to deploy these weapons.
• Initial Cost: $400 per shotgun
• Fiscal Impact:
o Maintenance: ~$25 per shotgun annually
o Ammunition: $0–$2,000 annually

399023.1
RESOLUTION NO. 2025-_____

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LA PALMA, STATE OF CALIFORNIA,

RENEWING ITS MILITARY EQUIPMENT POLICY
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 ("AB 481"), adding Chapter 12.8, "Funding, Acquisition and Use of Military Equipment", to Division 7 of Title 1 of the Government Code (sections 7070 - 7075), relating to the use of military equipment by California law enforcement agencies; and
WHEREAS, AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, or used; and
WHEREAS, AB 481 requires, inter alia, the La Palma Police Department to submit to the City Council an annual military equipment report for each type of military equipment approved by the City Council; and WHEREAS, on July 5, 2022, the City Council adopted Ordinance No. 2022-03, approving its Military Equipment Use Policy; and WHEREAS, the City Council shall review its Ordinance approving the funding, acquisition, or use of military equipment at least annually and vote on whether to renew the Ordinance at a regular meeting; and WHEREAS, the City Council shall determine, based on the annual military equipment report submitted, whether each type of military equipment identified in the annual report has complied with the standards for approval set forth in its Ordinance; and
WHEREAS, the City Council has reviewed the annual military report submitted by the La Palma Police Department and determined the military equipment has complied with the standards for approval set forth in its Ordinance; and
WHEREAS, the City Council previously reviewed its annual military report and Ordinance No. 2022-03 on June 4, 2024 and voted to renew Ordinance No. 2022-03 by Resolution No. 2024-27; and
WHEREAS, the City Council now desires to review and renew Ordinance No. 2022-03 once again.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PALMA, STATE OF CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

-2-
399023.1
SECTION 1. The above recitals are true and correct and are a substantial part of this resolution.

SECTION 2. City of La Palma Ordinance No. 2022-03 is hereby renewed.

SECTION 3. The City Council finds that this Resolution is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 4. The City Clerk shall certify to passage and adoption thereof.

PASSED, APPROVED AND ADOPTED this 3rd day of June 2025. ____________________________________
Mark Waldman, Mayor
ATTEST:
____________________________________
Kimberly Kenney, City Clerk (Seal)

Agenda Item No. 16 June 3, 2025 | 1
City of La Palma
Agenda Item No. 16
MEETING DATE: June 3, 2025
TO: City Council
FROM: City Manager
SUBMITTED BY: Joseph Cisneros, Deputy City Manager
jaNell Adams, Community Services Supervisor
AGENDA TITLE: Council Member Request - 4th Annual Festival of Nations Rescheduling Discussion
RECOMMENDED ACTION:

It is recommended that the City Council discuss and provide direction on whether to reschedule the 4th Annual Festival of Nations & Parade, which was canceled due to inclement weather on April 26, 2025.

BACKGROUND:

In fall 2018, the City Council convened a Study Session to explore the creation of a new “Signature Event” for La Palma. By January 2019, the Council formally adopted the goal of launching the event in April 2020. In partnership with the Community Activities and Beautification (CAB) Committee, Community Services staff developed a proposal for an international day celebration titled the “Festival of Nations,” designed to showcase and honor La Palma’s rich cultural diversity. Due to the COVID-19 pandemic, the event’s debut was delayed until April 2022. Since then, the Festival of Nations has been held annually on the last Saturday of April, featuring cultural performances, a parade, live music, international cuisine, carnival attractions, and community exhibits.

The event has grown in popularity and community participation each year. The 4th Annual Festival of Nations and Parade was scheduled for April 26, 2025; however, it was canceled due to inclement weather and related safety concerns. At the May 6, 2025, City Council meeting, Mayor Pro Tem Patel requested that staff evaluate the feasibility of rescheduling the event for September 2025 and report back at the June 3, 2025, City Council meeting.

ANALYSIS:

In response to the Council’s request, staff contacted all contracted vendors to evaluate the feasibility of rescheduling the event. Saturday, September 20, 2025, emerged as the most viable date, with the majority of vendors and participants confirming their availability.

Agenda Item No. 16 June 3, 2025 | 2
James Event Company, the provider of rides, attractions, and game booths for the Festival of Nations, has confirmed its availability for the proposed rescheduled date and has offered a 10% discount (approximately $4,000) on the originally contracted items as a courtesy for the weather-related cancellation on April 26, 2025. This discount is valid exclusively for the September 20, 2025, date.

All other contracted Festival vendors have also confirmed their availability for the proposed rescheduling.

Additionally, staff contacted the 34 scheduled parade participants to assess their availability. As of the date of this report, 27 participants have responded, indicating they are either available or interested in participating on September 20, 2025.

Should the Council direct staff to proceed with preparations for the proposed rescheduled date, a budget adjustment will be necessary to account for unanticipated costs associated with hosting two Festival of Nations events within the same fiscal year.

FISCAL IMPACT:

The total cost to hold the Festival of Nations on September 20, 2025, including staff time, is approximately $50,000.

ATTACHMENTS:

1. James Event Quote Sept 20th_Games

2. James Event Quote Sept 20th_Rides & Attractions

QUOTE
Quote #230473092
Expires Jun 12, 2025
at 3:00 PM PDT
PO #PORT-DS
James Events Productions, Inc.
1116 N Olive St
Anaheim, CA 92801
P: (714) 563-9778
[email protected]
www.jamesevents.com
Donna Steele
[email protected]
Contact
JaNell Adams
City of La Palma
(714) 690-3359
[email protected]
7821 Walker Street, La Palma, CA 90623
Business / Org
City of La Palma
7821 Walker St, La Palma, CA 90623
(714) 690-3356
[email protected]
Event Information
City of La Palma-Carnival
Saturday, Sep 20, 2025 @ 11:30 AM - 4:30 PM PDT
Festival for 5000 people
Location / Venue
Central Park
7821 Walker St, La Palma, CA 90623

RENTAL ITEMS

SPECIAL EVENT ATTRACTIONS
Description Qty Unit Total
Booth - Structure with Tabletop (Ticket Booth and Snow
Cones)
2 $0.00 $0.00
Vendor Booths 16 $165.00 $2,640.00
Generator - Small
Generator Small
1 $150.00 $150.00
Total $2,790.00
Description Qty Unit Total
Booth Game Package - With Staff and Prizes
BLUE
Saturday, 9/20 [11:30 AM PDT for 5 hours]
12 $900.00 $10,800.00
Booth Game - Bowling Alley 1 $0.00 $0.00
Booth Game - Duck Races 1 $0.00 $0.00
5/27/2025 11:37 AM PDT - City of La Palma-Carnival (#230473092) 1 of 5

Booth Game - Football Toss 1 $0.00 $0.00
Booth Game - Hamster Rumble 1 $0.00 $0.00
Booth Game - Milk Can Toss 1 $0.00 $0.00
Booth Game - Mini Basketball 1 $0.00 $0.00
Booth Game - Ring Toss 1 $0.00 $0.00
Booth Game - Laundry Basket 1 $0.00 $0.00
Booth Game - Kiddie Fishing 1 $0.00 $0.00
Booth Game - Ping Pond Game 1 $0.00 $0.00
Booth Game - Skeeball 1 $0.00 $0.00
Booth Game - Bring Home Bacon 1 $0.00 $0.00
5/27/2025 11:37 AM PDT - City of La Palma-Carnival (#230473092) 2 of 5

ENTERTAINMENT

OPERATIONS
Logistics
Make checks payable to:

James Events Productions, Inc.
1116 N Olive St, Anaheim, CA 92801
Memo: Invoice #230473092
Totals
Subtotal
Tax
Total*
$21,229.00
$0.00
$21,229.00
Due on Signature $10,614.50
Final Due on Sep 15, 2025 $10,614.50
Remaining Balance* $21,229.00
Additional convenience fees may apply
Inflatable Obstacle Course - Regular
# Of Riders At A Time: 1 · Capacity: Continuous · Height: 15' · Height Requirements: 4 Years of Age Minimum · Length: 40 ft. · Power Needs: 120v/2-20a
Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $1,375.00 $1,375.00
Inflatable Obstacle Course - Raceway
Capacity: Continuous · Height Requirements: 2 Years of Age Minimum · Power Needs: 120v/2-20a
Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $700.00 $700.00
Total $12,875.00
Description Qty Unit Total
Security Guard
Thursday and Friday night
Saturday, 9/20 [11:00 PM PDT for 14 hours]
1 $910.00 $910.00
Total $910.00
Description Qty Unit Total
Organization & Labor Portable
Event Management, Labor
Maintenance / Tech Crew, Breakers,
Portable Generator Power
Directional Signage, First Aid Supplies
1 $4,654.00 $4,654.00
Total $4,654.00
Description Qty Unit Total
Standard Delivery (Drop-Off)
Saturday, 9/20 [TBD]
7821 Walker St, La Palma, CA 90623
1 $0.00 $0.00
Standard Delivery (Pickup)
Saturday, 9/20 [4:30 PM PDT]
7821 Walker St, La Palma, CA 90623
1 $0.00 $0.00
Total $0.00
5/27/2025 11:37 AM PDT - City of La Palma-Carnival (#230473092) 3 of 5

Terms & Conditions

1. Guarantees
Client will confirm with Producer, 10 business days prior to the Event, the number of people that will be attending the Event. This will be considered the Event guarantee. On the day of the Event, if your guest count exceeds that guarantee, Client is responsible for additional charges pertaining to consumables. If Client fails to provide guarantee 10 days prior, the amount of guests on the contract shall be used. Reductions in contractual guest count may be subject to additional charges.

2. Postponement
A. Client may request to postpone the Event by notifying Producer in writing no less than sixty (60) days before the date of the Event. Upon receiving such a request, Producer will make reasonable efforts to reschedule the Event within twelve (12) months of the date of the Event.

Producer will apply any deposits received from Client toward any expenses Producer incurs due to the postponement; the balance will be applied toward the contract price for the rescheduled Event.

B. Client may request to postpone the Event by notifying Producer in writing no less than one (1) day before the date of the Event in the case of Acts of God, as defined as flash floods, tornado, hurricane, windstorm, earthquake or other natural disasters or when performance of this Agreement would be otherwise inadvisable, commercially impracticable, illegal, or impossible due to an event or circumstance beyond the parties’ control. Upon receiving such a request, Producer will make reasonable efforts to reschedule the Event within twelve (12) months of the date of the Event. Producer will apply any deposits received from Client toward any expenses Producer incurs as a result of the postponement, with the balance applying toward the contract price for the rescheduled Event.

C. If, after reasonable efforts, Producer is unable to reschedule the Event within twelve (12) months of the date of the Event, Producer will retain any deposits received from Client as its full fee, and neither party shall have any further obligations to the other party under this Agreement.

4. Insurance
Producer will provide comprehensive general liability insurance and property damage in the total amount of One Million Dollars ($1,000,000.00) provided however, that Producer will not be required to obtain any additional insurance for the Event. Notwithstanding the above, Producer shall not be liable for any damage to any property or injury to any persons attending the Event if such injury to property or property damage occurs in connection with such persons participation in any sports, games, including without limitation basketball, volleyball, softball, horseshoes, tug-o-war, piñata breaking, ping-pong, aforementioned “Fun Games,” and other such events, whether or not such injury or damage occurs in connection with an Event supervised by Producer or which occurs during or after an Event or whether occurring on or off the premises where the Event is held or which is not covered by the insurance provided by Producers and whether such damage or injury is due to the type of extent of the damages or injuries which occurs or results from that inflicted by one person upon another or caused by the negligent acts of any person present. Any injuries, damages or losses must be reported by any person to Producer on the day of the Event or as soon as practicable and failure to report promptly such injury, damage or loss in writing may result in a waiver of insurance coverage. Failure to report on the day of the Event may require additional evidence to prove the injury, damage, or loss occurred at the Event.

5. Alcoholic Beverages
Clients and any persons attending the Event shall not bring any alcoholic beverages to the Event or remove alcoholic beverages from the Event.

Client shall not serve or permit to be served or consumed any alcoholic beverages at or near the Event, provided however, that any persons attending the Event who are legally allowed to consume alcoholic beverages may do so, but only those provided by Producer and only on the premises where the Event is held in the area provided by Producer. Client shall ensure that during the Event no minors or any people are intoxicated or in a condition in which they should not be consuming alcohol and shall cooperate with Producer in ensuring that such people do not consume any alcohol on or near the premises where the Event is held.

6. Prohibited Items
To ensure further safety at the Event, the following items shall not be brought to or near the premises during the Event: pets, roller skates, skateboards, alcoholic beverages, controlled substances, firearms, knives or similar items, fireworks, or any other items deemed by Producer to be dangerous if brought to or near the Event.

7. Indemnity
Client shall indemnify and hold harmless, Producer, its employees, executives and agents from and against any and all damages, liabilities, claims, costs, expenses, attorneys’ fees, etc. incurred by Producer directly or indirectly, in connection with the Event.

8. Modification
This agreement supersedes any and all prior agreements, whether oral or written, between the parties with respect to the Event and any changes hereto must be in writing and signed by both parties.

9. Miscellaneous Provisions
A. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

B. Client agrees to execute any and all documents and permits necessary to implement this agreement.

C. Any and all notices required to be sent under this Agreement shall be deemed to have been received by the parties hereto and be effective on the business day when delivered personally or in mail by first class, certified or registered mail, return receipt requested, four (4) business days after such mailing to the other party at the address set forth above or such other address as designated in writing by either party.

D. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, provided however, that Client may not assign this Agreement without Producers prior written consent.

E. In the event of any controversy, claim or dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to recover from the non-prevailing party its reasonable expenses, including but not by way of limitation, attorney fees and costs. 5/27/2025 11:37 AM PDT - City of La Palma-Carnival (#230473092) 4 of 5

Signature
Printed Name
Date
F. Each party to this Agreement represents and warrants that it has the authority to enter into this Agreement and that the party executing this Agreement is authorized to do so.

Payment Policy
To confirm this agreement, an initial payment of 50.00% of the total contract amount is required.

The remaining balance is due five (5) calendar days prior to the earliest of, a) the receipt of goods b) or performance of services.

Additional payment processing fees may apply.

General Cancellation Policy
To ensure availability of all services and products, initial payments are non-refundable. You may remove one or more item(s) from your order, or cancel your entire order, according to the following schedule, but the following cancellation fees will apply, subject to any category-specific cancellation policies:
90 days prior: 50% of contract total, less any initial payment(s) (if refundable) 60 days prior: 75% of contract total, less any initial payment(s) (if refundable) 30 days prior: 100% of contract total, and any initial payment(s) will not be refunded Days prior refers to the number of days before the earliest of the receipt of goods or performance of services.

Contract Expiration
Deadline for Execution. The offer under this Agreement will expire Jun 12, 2025 at 3:00 PM PDT if James Events Productions, Inc. has not received a signed copy of this Agreement by that date.
5/27/2025 11:37 AM PDT - City of La Palma-Carnival (#230473092) 5 of 5

QUOTE
Quote #230473080
Expires Jun 12, 2025
at 2:58 PM PDT
PO #PORT-DS
James Events Productions, Inc.
1116 N Olive St
Anaheim, CA 92801
P: (714) 563-9778
[email protected]
www.jamesevents.com
Donna Steele
[email protected]
Contact
JaNell Adams
City of La Palma
(714) 690-3359
[email protected]
7821 Walker Street, La Palma, CA 90623
Business / Org
City of La Palma
7821 Walker St, La Palma, CA 90623
(714) 690-3356
[email protected]
Event Information
City of La Palma-Carnival-Rides
Saturday, Sep 20, 2025 @ 11:30 AM - 4:30 PM PDT
Festival for 5000 people
Location / Venue
Central Park
7821 Walker St, La Palma, CA 90623
RIDES

ENTERTAINMENT
Description Qty Unit Total
Fiberglass Slide
Capacity: Continuous, 3 Lanes · Height: 33 ft. · Height Requirements: 42" Tall to Ride, No Sitting on Laps · Length: 110 ft. · Power Needs: 120/240V, 50A, Single - Phase, Hubble Twist Connection · Ride Specs: Space Needed: 24' x 110' x 33' tall · Set And Tear Down: 60-90 Minutes · Trailer Dimensions: 20,000 lbs /45’ L, 8’ W, 13’6” T · Width: 24 ft.

Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $3,675.00 $3,675.00
Swing Chair-Large
Average Ride Time: 2 Minutes · Capacity: Up to 20 adults and kids · Height Requirements: 42” tall min · Power Needs: 240v-100a-3 phase · Ride Specs: 60" Circle · Set And Tear Down: 60-90 Minutes Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $3,100.00 $3,100.00
Scrambler
Average Ride Time: 5 Minutes · Capacity: Up to 36 at a time, No Single Rider · Height: 60 ft. · Height Requirements: 42” Tall to Ride Without an Adult · Length: 60 ft. · Power Needs: 240V, 100A, 3- Phase · Ride Specs: Space Needed: 65' x 65' · Set And Tear Down:
2-3 Hours · Weight Requirements: 500lbs Max Per Seat
Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $6,750.00 $6,750.00
Carousel
Average Ride Time: 5 Minutes · Capacity: Up to 8 Children at a Time, Adults May Stand · Height: 25 ft. · Height Requirements: 36" Tall Minimum to Ride Without an Adult · Length: 20 ft. · Power Needs: 220v, 30 A, L14/30 · Ride Specs: Space Needed: 25' x 25' · Set And Tear Down: 60-90 Minutes · Weight Requirements: 75lbs Max · Width: 22 ft.

Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $2,175.00 $2,175.00
Pirate Ship-Large
Average Ride Time: 2 Minutes · Capacity: Up to 12 kids and adults at a time · Height: 20 ft. · Height Requirements: 36” Tall to Ride Without an Adult · Length: 25 ft. · Power Needs: 120/240v-50asingle phase · Ride Specs: Space Needed: 30' x 30' · Set And Tear Down: 60-90 Minutes · Weight Requirements: Must Fit in Seat · Width: 15 ft.

Saturday, 9/20 [12:00 PM PDT for 5 hours]
1 $1,850.00 $1,850.00
Total $17,550.00
Description Qty Unit Total
5/27/2025 11:38 AM PDT - City of La Palma-Carnival-Rides (#230473080) 1 of 4

Logistics
Make checks payable to:

James Events Productions, Inc.
1116 N Olive St, Anaheim, CA 92801
Memo: Invoice #230473080
Totals
Subtotal
Additional Discount
Tax
Total*
$20,175.00
-$4,000.00
$0.00
$16,175.00
Due on Signature $8,087.50
Final Due on Sep 13, 2025 $8,087.50
Remaining Balance* $16,175.00
Additional convenience fees may apply
Petting Zoo-Traditional
Saturday, 9/20 [11:30 AM PDT for 5 hours]
1 $2,625.00 $2,625.00
Total $2,625.00
Description Qty Unit Total
Standard Delivery (Drop-Off)
Thursday, 9/18 [9:00 AM PDT]
7821 Walker St, La Palma, CA 90623
1 $0.00 $0.00
Standard Delivery (Pickup)
Saturday, 9/20 [4:30 PM PDT]
7821 Walker St, La Palma, CA 90623
1 $0.00 $0.00
Total $0.00
5/27/2025 11:38 AM PDT - City of La Palma-Carnival-Rides (#230473080) 2 of 4

Terms & Conditions

1. Guarantees
Client will confirm with Producer, 10 business days prior to the Event, the number of people that will be attending the Event. This will be considered the Event guarantee. On the day of the Event, if your guest count exceeds that guarantee, Client is responsible for additional charges pertaining to consumables. If Client fails to provide guarantee 10 days prior, the amount of guests on the contract shall be used. Reductions in contractual guest count may be subject to additional charges.

2. Postponement
A. Client may request to postpone the Event by notifying Producer in writing no less than sixty (60) days before the date of the Event. Upon receiving such a request, Producer will make reasonable efforts to reschedule the Event within twelve (12) months of the date of the Event.

Producer will apply any deposits received from Client toward any expenses Producer incurs due to the postponement; the balance will be applied toward the contract price for the rescheduled Event.

B. Client may request to postpone the Event by notifying Producer in writing no less than one (1) day before the date of the Event in the case of Acts of God, as defined as flash floods, tornado, hurricane, windstorm, earthquake or other natural disasters or when performance of this Agreement would be otherwise inadvisable, commercially impracticable, illegal, or impossible due to an event or circumstance beyond the parties’ control. Upon receiving such a request, Producer will make reasonable efforts to reschedule the Event within twelve (12) months of the date of the Event. Producer will apply any deposits received from Client toward any expenses Producer incurs as a result of the postponement, with the balance applying toward the contract price for the rescheduled Event.

C. If, after reasonable efforts, Producer is unable to reschedule the Event within twelve (12) months of the date of the Event, Producer will retain any deposits received from Client as its full fee, and neither party shall have any further obligations to the other party under this Agreement.

4. Insurance
Producer will provide comprehensive general liability insurance and property damage in the total amount of One Million Dollars ($1,000,000.00) provided however, that Producer will not be required to obtain any additional insurance for the Event. Notwithstanding the above, Producer shall not be liable for any damage to any property or injury to any persons attending the Event if such injury to property or property damage occurs in connection with such persons participation in any sports, games, including without limitation basketball, volleyball, softball, horseshoes, tug-o-war, piñata breaking, ping-pong, aforementioned “Fun Games,” and other such events, whether or not such injury or damage occurs in connection with an Event supervised by Producer or which occurs during or after an Event or whether occurring on or off the premises where the Event is held or which is not covered by the insurance provided by Producers and whether such damage or injury is due to the type of extent of the damages or injuries which occurs or results from that inflicted by one person upon another or caused by the negligent acts of any person present. Any injuries, damages or losses must be reported by any person to Producer on the day of the Event or as soon as practicable and failure to report promptly such injury, damage or loss in writing may result in a waiver of insurance coverage. Failure to report on the day of the Event may require additional evidence to prove the injury, damage, or loss occurred at the Event.

5. Alcoholic Beverages
Clients and any persons attending the Event shall not bring any alcoholic beverages to the Event or remove alcoholic beverages from the Event.

Client shall not serve or permit to be served or consumed any alcoholic beverages at or near the Event, provided however, that any persons attending the Event who are legally allowed to consume alcoholic beverages may do so, but only those provided by Producer and only on the premises where the Event is held in the area provided by Producer. Client shall ensure that during the Event no minors or any people are intoxicated or in a condition in which they should not be consuming alcohol and shall cooperate with Producer in ensuring that such people do not consume any alcohol on or near the premises where the Event is held.

6. Prohibited Items
To ensure further safety at the Event, the following items shall not be brought to or near the premises during the Event: pets, roller skates, skateboards, alcoholic beverages, controlled substances, firearms, knives or similar items, fireworks, or any other items deemed by Producer to be dangerous if brought to or near the Event.

7. Indemnity
Client shall indemnify and hold harmless, Producer, its employees, executives and agents from and against any and all damages, liabilities, claims, costs, expenses, attorneys’ fees, etc. incurred by Producer directly or indirectly, in connection with the Event.

8. Modification
This agreement supersedes any and all prior agreements, whether oral or written, between the parties with respect to the Event and any changes hereto must be in writing and signed by both parties.

9. Miscellaneous Provisions
A. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

B. Client agrees to execute any and all documents and permits necessary to implement this agreement.

C. Any and all notices required to be sent under this Agreement shall be deemed to have been received by the parties hereto and be effective on the business day when delivered personally or in mail by first class, certified or registered mail, return receipt requested, four (4) business days after such mailing to the other party at the address set forth above or such other address as designated in writing by either party.

D. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns, provided however, that Client may not assign this Agreement without Producers prior written consent.

E. In the event of any controversy, claim or dispute between the parties with respect to this Agreement, the prevailing party shall be entitled to recover from the non-prevailing party its reasonable expenses, including but not by way of limitation, attorney fees and costs. 5/27/2025 11:38 AM PDT - City of La Palma-Carnival-Rides (#230473080) 3 of 4

Signature
Printed Name
Date
F. Each party to this Agreement represents and warrants that it has the authority to enter into this Agreement and that the party executing this Agreement is authorized to do so.

Payment Policy
To confirm this agreement, an initial payment of 50.00% of the total contract amount is required.

The remaining balance is due five (5) calendar days prior to the earliest of, a) the receipt of goods b) or performance of services.

Additional payment processing fees may apply.

General Cancellation Policy
To ensure availability of all services and products, initial payments are non-refundable. You may remove one or more item(s) from your order, or cancel your entire order, according to the following schedule, but the following cancellation fees will apply, subject to any category-specific cancellation policies:
90 days prior: 50% of contract total, less any initial payment(s) (if refundable) 60 days prior: 75% of contract total, less any initial payment(s) (if refundable) 30 days prior: 100% of contract total, and any initial payment(s) will not be refunded Days prior refers to the number of days before the earliest of the receipt of goods or performance of services.

Contract Expiration
Deadline for Execution. The offer under this Agreement will expire Jun 12, 2025 at 2:58 PM PDT if James Events Productions, Inc. has not received a signed copy of this Agreement by that date.
5/27/2025 11:38 AM PDT - City of La Palma-Carnival-Rides (#230473080) 4 of 4