Agenda packet — La Palma City Council, September 2, 2025 (part 2 of 3)

CAROLLO / PROPOSAL / JULY 2025 20
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\E-Fee-rev0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN

PREPARATION FOR ORANGE COUNTY WATER AGENCIES
E. Fee Schedule

FEE SUMMARY PROPOSAL - COST PER CATEGORY OF UWMP
UWMP Category
Minimum of
15 Agencies
More than
20 Agencies
MWDOC $74,727
Group 1 - OCWD Groundwater Agencies $41,488 $40,433
Group 2 - OCWD Groundwater Agencies with Recycled Water $44,637 $43,582 Group 3 - South Orange County Agencies with Recycled Water $47,251 $46,196 Group 4 - South Orange County Agencies without Recycled Water $42,369 $41,314 Group 5 - Non-OCWD North County Groundwater Basin Agencies $47,251 $46,196 Fee Proposal
The Fee Proposal presented herein is based on our
current understanding of the anticipated Guidebook
Changes presented in the project understanding
(page 10) and the scope of work presented on pages
15-18. It should be noted that although this is not a
technically challenging project, the combined effort
is still an extensive undertaking. This project will
involve a lot of coordination with 20+ agencies and
3 versions of each UWMP with quality control of all
60+ plans to ensure accuracy and consistency. Our
fee proposal reflects the necessary effort to ensure
smooth approval of the 2025 UWMPs by DWR, such
that MWDOC and all Participating Agencies (PAs)
maintain full eligibility for state grants and loans.

Any significant changes incorporated in the Final
2025 UWMP Guidebook and/or requests to include
optional tables, could require a change in the level of effort and budget. We look forward to the opportunity
to negotiate these changes upon notice of selection
and release of the Final Guidebook.

The table shown below summarizes our estimated
costs to complete the 2025 UWMPs by agency group
as requested in the RFP. A detailed fee estimate with
a breakdown of labor hours by task, subtask, and
team member is provided on the next page.

Our key assumptions that affect our labor estimate
for this cost proposal include:
11-month duration.
22 biweekly project management calls of
½ hour duration.
All meetings will take place virtually using MS
Teams or similar platform, except for in-person
meetings included in Optional Task 1.
To streamline data gathering and deliverable
production, all PAs will be known at the kickoff
meeting with MWDOC.
The virtual/in-person 1:1 coordination meetings with
each of the PAs do not exceed 1 hour.
The virtual 1:1 coordination calls will take place
in designated meeting blocks of 4 hours each.

MWDOC will coordinate with the PAs to get all
virtual and/or in-person meetings scheduled.
The PAs will deliver all requested data using the
data gathering template (in Excel) provided via the
secure project SharePoint site, setup and hosted
by Carollo.
All deliverables will be delivered electronically.

Comments will be returned as a compiled set of
consolidated comments using track changes on
word documents and the comment response log
spreadsheet template provided by Carollo.
The optional tables and/or task items included
in the Scope of Work can be added individually
by each PA as desired, and/or modified or
supplemented with other optional task ideas as
desired by MWDOC and the PAs.
Printing of hard copy UWMPs are estimated to cost
$250 each, including shipping.

Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B

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E. FEE SCHEDULE
CAROLLO / PROPOSAL / JULY 2025 21
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\E-Fee-rev0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN

PREPARATION FOR ORANGE COUNTY WATER AGENCIES

CAROLLO ENGINEERS CDM SMITH MADDAUS WATER MANAGEMENT OTHER DIRECT COSTS TOTALS Task DescriptionPrincipal-in-Charge Graham JubyProject Manager Inge WiersemaProject EngineerAnthony CemoQC LeadJessica FritscheChapter 4 LeadNicola FontaineChapter Lead and Document SupportMyra LaraChapter 3 LeadBecky GatesAdministrative SupportUWMP QC LeadDan RodrigoChapter 6 LeadBrian ShepardChapter 7 LeadAndria LoutschChapter 8 LeadBill FernandezWSCP LeadBill FernandezAdministrative SupportWSCP QC LeadMichelle MaddausChapter 5 LeadTess KretschmannChapter 9 LeadNicki PowellWSCP Ch 3 LeadNicki PowellWSCP Ch 1/2/4 LeadVictoria BravoSubconsultant Markups (5%)PECE*Travel, Printing, MiscellaneousTotal ODCs*Labor HoursFee Estimate Hourly Rates ($/hr) $350 $350 $225 $285 $225 $175 $200 $150 $340 $165 $250 $240 $240 $165 $340 $240 $165 $165 $135 5% $15.00 Task 1 - Project Management 8 40 85 4 0 61 0 2 15 12 8 3 0 11 4 11 11 0 11 $946 $3,000 $- $3,946 286 $70,901 Kickoff with MWDOC 1 2 5 0 0 4 0 1 1 0 0 0 0 0 1 0 0 0 0 $34 $195 $- $229 15 $3,934 Kickoff with all PAs 1 2 5 0 0 4 0 1 1 1 0 0 0 0 1 0 0 0 0 $42 $195 $- $237 16 $4,107 1:1 Meeting with Individual PAs 0 0 2 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $60 $- $60 4 $860 Internal Biweekly Meetings 0 11 11 0 0 11 0 0 0 11 8 3 0 0 0 0 11 0 0 $318 $495 $- $813 66 $15,413 Biweekly PM Checkins with MWDOC 0 11 11 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $330 $- $330 22 $6,655 Task 1B - Invoicing and Progress Reporting 6 11 11 0 0 0 0 0 11 0 0 0 0 11 0 11 0 0 11 $484 $420 $- $904 72 $19,009 Task 1C - Quality Control per UWMP 0 0 0 4 0 0 0 0 2 0 0 0 0 0 2 0 0 0 0 $68 $60 $- $128 8 $2,628 Task 1D - Data Management and Organization 0 3 40 0 0 40 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $1,245 $- $1,245 83 $18,295 Task 2 - Data Collection and Review (per UWMP) 0 0 4 0 2 0 2 0 0 2 2 0 0 0 0 0 0 0 0 $42 $120 $- $162 12 $2,742 Task 3 - Draft and Final UWMP - MWDOC 0 6 52 0 28 8 6 44 4 28 28 16 0 0 4 6 8 0 0 $1,047 $2,160 $- $3,207 238 $53,447 Develop Pilot Template 0 2 40 0 16 0 0 32 4 4 4 4 0 0 4 0 0 0 0 $267 $1,350 $- $1,617 110 $25,057 Task 3A - Draft UWMP 0 2 8 0 8 4 4 8 0 16 16 8 0 0 0 4 6 0 0 $526 $510 $- $1,036 84 $18,546 Task 3B - Final Draft UWMP 0 2 4 0 4 4 2 4 0 8 8 4 0 0 0 2 2 0 0 $255 $300 $- $555 44 $9,845 Task 3 - Draft and Final UWMP - Group 1 Agencies 0 4 10 0 6 6 6 12 0 20 12 6 0 0 0 6 8 0 0 $525 $660 $- $1,185 96 $20,735 Task 3A - Draft UWMP 0 2 6 0 4 4 4 8 0 12 8 4 0 0 0 4 6 0 0 $345 $420 $- $765 62 $13,305 Task 3B - Final Draft UWMP 0 2 4 0 2 2 2 4 0 8 4 2 0 0 0 2 2 0 0 $181 $240 $- $421 34 $7,431 Task 3 - Draft and Final UWMP - Group 2 Agencies 0 4 10 0 14 6 6 12 0 18 18 6 0 0 0 6 8 0 0 $584 $780 $- $1,364 108 $23,884 Task 3A - Draft UWMP 0 2 6 0 8 4 4 8 0 12 12 4 0 0 0 4 6 0 0 $395 $480 $- $875 70 $15,315 Task 3B - Final Draft UWMP 0 2 4 0 6 2 2 4 0 6 6 2 0 0 0 2 2 0 0 $189 $300 $- $489 38 $8,569 Task 3 - Draft and Final UWMP - Group 3 Agencies 0 4 10 0 14 6 6 12 0 24 24 6 0 0 0 6 8 0 0 $708 $780 $- $1,488 120 $26,498 Task 3A - Draft UWMP 0 2 6 0 8 4 4 8 0 16 16 4 0 0 0 4 6 0 0 $478 $480 $- $958 78 $17,058 Task 3B - Final Draft UWMP 0 2 4 0 6 2 2 4 0 8 8 2 0 0 0 2 2 0 0 $231 $300 $- $531 42 $9,441 Task 3 - Draft and Final UWMP - Group 4 Agencies 0 4 10 0 10 6 6 12 0 15 15 6 0 0 0 6 8 0 0 $521 $720 $- $1,241 98 $21,616 Task 3A - Draft UWMP 0 2 6 0 6 4 4 8 0 10 10 4 0 0 0 4 6 0 0 $353 $450 $- $803 64 $13,963 Task 3B - Final Draft UWMP 0 2 4 0 4 2 2 4 0 5 5 2 0 0 0 2 2 0 0 $168 $270 $- $438 34 $7,653 Task 3 - Draft and Final UWMP - Group 5 Agencies 0 4 10 0 14 6 6 12 0 24 24 6 0 0 0 6 8 0 0 $708 $780 $- $1,488 120 $26,498 Task 3A - Draft UWMP 0 2 6 0 8 4 4 8 0 16 16 4 0 0 0 4 6 0 0 $478 $480 $- $958 78 $17,058 Task 3B - Final Draft UWMP 0 2 4 0 6 2 2 4 0 8 8 2 0 0 0 2 2 0 0 $231 $300 $- $531 42 $9,441 Task 4 - Final 2025 UWMP - MWDOC 0 2 4 0 2 4 2 8 0 6 4 2 0 0 0 2 0 0 0 $148 $330 $- $478 36 $7,778 Task 4 - Final 2025 UWMP - Group 1 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 2 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 3 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 4 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 Task 4 - Final 2025 UWMP - Group 5 Agencies 0 2 4 0 2 2 2 6 0 4 2 2 0 0 0 2 0 0 0 $106 $270 $- $376 28 $6,196 * ODCs include $15.00 per labor hour Project Equipment and Communication Expense (PECE).

Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B

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E. FEE SCHEDULE
CAROLLO / PROPOSAL / JULY 2025 22
B:\Marketing\Pursuits\Client20(OCO)\MWDOC\2025UWMP\Prop0525\Revised0725\E-Fee-rev0725 MWDOC / 2025 URBAN WATER MANAGEMENT PLAN

PREPARATION FOR ORANGE COUNTY WATER AGENCIES

Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B

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Exhibit B-2
Cost Summary
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B

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Budget Groupings of Agencies Base Price Task O1: In-Person Individual Meetings ($/mtg) Task O2: Additional Virtual 1:1 Meeting Task O3A: Additional Coordination (Option A) Task O3B: Additional Coordination (Option B) Task O4A: Incoporating Ripple Effects (Option A) Task O4B: Incoporating Ripple Effects (Option B) Task O5A: Water Shortage Contingency Plan (WSCP) Revision (Option A) Task O5B: Water Shortage Contingency Plan (WSCP) Revision (Option B) Task O5C: Water Shortage Contingency Plan (WSCP) Revision (Option C) Task O6: Adoption Process Support Task O7A: Public Hearing Presentation Template Task O7B: Management/Board/ Public Hearing Presentation Task O8: Public Hearing Meetings ($/mtg) Task O9: DWR Submittal Task O10A: 2025 UWMP 5 Hard Copies Task O10B: 2025 UWMP 10 Hard Copies Task O11A: Incorporating Climate change Impacts (Option A) Task O11B: Incorporating Climate change Impacts (Option B) $ 2,700 $ 860 $ 2,500 $ 5,000 $ 2,500 $ 5,495 $ 4,865 $ 8,120 $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 $ 2,525 $ 3,775 $ 3,385 $ 6,241 1 MWDOC $74,727 - - - - $ 2,500 - - - - - $ 1,755 - - $ 1,365 - - - - $ 80,347 $ 5,620 2 City of Buena Park $40,433 - $ 860 - - $ 2,500 - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 $ 1,365 $ 2,525 - - - $ 61,185 $ 20,752 3 City of Fullerton (not a part of MWDOC) $40,433 $ 2,700 $ 860 $ 2,500 - $ 2,500 - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 $ 1,365 $ 2,525 - $ 3,385 - $ 69,770 $ 29,337 4 City of Garden Grove $40,433 - $ 860 $ 2,500 - - $ 5,495 - $ 8,120 - $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 - - - - $ 65,910 $ 25,477 5 City of La Palma $40,433 - $ 860 - - - - - - - - - $ 1,372 - $ 1,365 - - - - $ 44,030 $ 3,597 6 City of Orange $40,433 - - - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 46,663 $ 6,230 7 City of Seal Beach $40,433 - - - - - - $ 4,865 - - - - $ 1,372 $ 1,560 $ 1,365 - - - - $ 49,595 $ 9,162 8 City of Tustin $40,433 - - - - - - $ 4,865 - - - - - - - - - - $ 6,241 $ 51,539 $ 11,106 9 Yorba Linda Water District $40,433 $ 2,700 $ 860 - - - - - $ 8,120 - - $ 1,755 - $ 1,560 $ 1,365 - - - - $ 56,793 $ 16,360 10 City of Westminster $40,433 - - - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 46,663 $ 6,230 11 East Orange County Water District* $40,433 - - - - - - $ 4,865 - - $ 2,450 - $ 1,372 - $ 1,365 - - - - $ 50,485 $ 10,052 12 Huntington Beach $40,433 - $ 860 - - - - - - - - - - - - - - - - $ 41,293 $ 860 13 Serrano Water District* $40,433 - - - - - - $ 4,865 - - $ 2,450 - $ 1,372 - $ 1,365 - - - - $ 50,485 $ 10,052 14 City of Anaheim $43,582 $ 2,700 $ 860 - $ 5,000 - $ 5,495 - - $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 - $ 3,775 $ 3,385 - $ 88,942 $ 45,360 15 City of Fountain Valley $43,582 - $ 860 - - $ 2,500 - - $ 8,120 - $ 2,450 $ 1,755 $ 1,372 - $ 1,365 - - - - $ 62,004 $ 18,422 16 City of Newport Beach $43,582 $ 2,700 - - - $ 2,500 - - $ 8,120 - $ 2,450 - $ 1,372 - $ 1,365 $ 2,525 - - - $ 64,614 $ 21,032 17 City of Santa Ana (not a part of MWDOC) $43,582 $ 2,700 $ 860 $ 2,500 - $ 2,500 - - - $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 - - $ 3,385 - $ 79,672 $ 36,090 18 Mesa Water District $43,582 - - - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 49,812 $ 6,230 19 City of San Clemente $46,196 - - - - - - - $ 8,120 - - - $ 1,372 $ 1,560 $ 1,365 - - - - $ 58,613 $ 12,417 20 Santa Margarita Water District $46,196 - $ 860 $ 2,500 - $ 2,500 - - - - - - $ 1,372 $ 1,560 - - - $ 3,385 - $ 58,373 $ 12,177 21 South Coast Water District $46,196 - - - - $ 2,500 - $ 4,865 - - - $ 1,755 $ 1,372 $ 1,560 $ 1,365 - - $ 3,385 - $ 62,998 $ 16,802 22 Trabuco Canyon Water District $46,196 - - - - - - - - - $ 2,450 $ 1,755 - - $ 1,365 $ 2,525 - - - $ 54,291 $ 8,095 23 Laguna Beach County Water District $41,314 - - - - - - $ 4,865 - - - - $ 1,372 - $ 1,365 - - - - $ 48,916 $ 7,602 24 City of Brea $46,196 - - - - - - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 - $ 2,525 - - - $ 62,223 $ 16,027 25 City of La Habra $46,196 - $ 860 - - - - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 $ 1,365 $ 2,525 - - - $ 64,448 $ 18,252 $1,055,890 $ 13,500 $ 9,460 $ 10,000 $ 5,000 $ 20,000 $ 10,990 $ 38,920 $ 73,080 $ 31,286 $ 26,950 $ 14,040 $ 21,952 $ 18,720 $ 27,300 $ 15,150 $ 3,775 $ 16,925 $ 6,241 $ 1,419,179 $ 363,289 *Optional Tasks costs for EOCWD and Serrano WD are placeholder estimates only. Pending task selections from these two agencies.

Legend Status
Contingecy Items Activated
Not Activated
Last update: 8/5/2025
Total for All Agencies
Total
Exhibit B-2
Cost Summary For Development of 2025 Urban Water Management Plans Optional Tasks and Contingency Items Grand Total by Agency Total Optional/Contingency Tasks Selected MWDOC
OCWD Groundwater Agencies
OCWD Groundwater Agencies with Recycled Water
South County Agencies with Recycled Water
South County Agencies without Recycled Water
Non-OCWD Groundwater Agencies
Docusign Envelope ID: 7100A28F-1289-406F-AFC1-89EA2643B16B

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Budget Groupings of Agencies Base Price Task O1: In-Person Individual Meetings ($/mtg) Task O2: Additional Virtual 1:1 Meeting Task O3A: Additional Coordination (Option A) Task O3B: Additional Coordination (Option B) Task O4A: Incoporating Ripple Effects (Option A) Task O4B: Incoporating Ripple Effects (Option B) Task O5A: Water Shortage Contingency Plan (WSCP) Revision (Option A) Task O5B: Water Shortage Contingency Plan (WSCP) Revision (Option B) Task O5C: Water Shortage Contingency Plan (WSCP) Revision (Option C) Task O6: Adoption Process Support Task O7A: Public Hearing Presentation Template Task O7B: Management/Board/ Public Hearing Presentation Task O8: Public Hearing Meetings ($/mtg) Task O9: DWR Submittal Task O10A: 2025 UWMP 5 Hard Copies Task O10B: 2025 UWMP 10 Hard Copies Task O11A: Incorporating Climate change Impacts (Option A) Task O11B: Incorporating Climate change Impacts (Option B) $ 2,700 $ 860 $ 2,500 $ 5,000 $ 2,500 $ 5,495 $ 4,865 $ 8,120 $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 $ 2,525 $ 3,775 $ 3,385 $ 6,241 1 MWDOC $74,727 - - - - $ 2,500 - - - - - $ 1,755 - - $ 1,365 - - - - $ 80,347 $ 5,620 2 City of Buena Park $40,433 - $ 860 - - $ 2,500 - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 $ 1,365 $ 2,525 - - - $ 61,185 $ 20,752 3 City of Fullerton (not a part of MWDOC) $40,433 $ 2,700 $ 860 $ 2,500 - $ 2,500 - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 $ 1,365 $ 2,525 - $ 3,385 - $ 69,770 $ 29,337 4 City of Garden Grove $40,433 - $ 860 $ 2,500 - - $ 5,495 - $ 8,120 - $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 - - - - $ 65,910 $ 25,477 5 City of La Palma $40,433 - $ 860 - - - - - - - - - $ 1,372 - $ 1,365 - - - - $ 44,030 $ 3,597 6 City of Orange $40,433 - - - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 46,663 $ 6,230 7 City of Seal Beach $40,433 - - - - - - $ 4,865 - - - - $ 1,372 $ 1,560 $ 1,365 - - - - $ 49,595 $ 9,162 8 City of Tustin $40,433 - - - - - - $ 4,865 - - - - - - - - - - $ 6,241 $ 51,539 $ 11,106 9 Yorba Linda Water District $40,433 $ 2,700 $ 860 - - - - - $ 8,120 - - $ 1,755 - $ 1,560 $ 1,365 - - - - $ 56,793 $ 16,360 10 City of Westminster $40,433 - - - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 46,663 $ 6,230 11 East Orange County Water District $40,433 - $ 860 - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 47,523 $ 7,090 12 Huntington Beach $40,433 - $ 860 - - - - - - - - - - - - - - - - $ 41,293 $ 860 13 City of Anaheim $43,582 $ 2,700 $ 860 - $ 5,000 - $ 5,495 - - $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 - $ 3,775 $ 3,385 - $ 88,942 $ 45,360 14 City of Fountain Valley $43,582 - $ 860 - - $ 2,500 - - $ 8,120 - $ 2,450 $ 1,755 $ 1,372 - $ 1,365 - - - - $ 62,004 $ 18,422 15 City of Newport Beach $43,582 $ 2,700 - - - $ 2,500 - - $ 8,120 - $ 2,450 - $ 1,372 - $ 1,365 $ 2,525 - - - $ 64,614 $ 21,032 16 City of Santa Ana (not a part of MWDOC) $43,582 $ 2,700 $ 860 $ 2,500 - $ 2,500 - - - $ 15,643 $ 2,450 $ 1,755 $ 1,372 $ 1,560 $ 1,365 - - $ 3,385 - $ 79,672 $ 36,090 17 Mesa Water District $43,582 - - - - - - $ 4,865 - - - - - - $ 1,365 - - - - $ 49,812 $ 6,230 18 City of San Clemente $46,196 - - - - - - - $ 8,120 - - - $ 1,372 $ 1,560 $ 1,365 - - - - $ 58,613 $ 12,417 19 Santa Margarita Water District $46,196 - $ 860 $ 2,500 - $ 2,500 - - - - - - $ 1,372 $ 1,560 - - - $ 3,385 - $ 58,373 $ 12,177 20 South Coast Water District $46,196 - - - - $ 2,500 - $ 4,865 - - - $ 1,755 $ 1,372 $ 1,560 $ 1,365 - - $ 3,385 - $ 62,998 $ 16,802 21 Trabuco Canyon Water District $46,196 - - - - - - - - - $ 2,450 $ 1,755 - - $ 1,365 $ 2,525 - - - $ 54,291 $ 8,095 22 Laguna Beach County Water District $41,314 - - - - - - $ 4,865 - - - - $ 1,372 - $ 1,365 - - - - $ 48,916 $ 7,602 23 City of Brea $46,196 - - - - - - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 - $ 2,525 - - - $ 62,223 $ 16,027 24 City of La Habra $46,196 - $ 860 - - - - - $ 8,120 - $ 2,450 - $ 1,372 $ 1,560 $ 1,365 $ 2,525 - - - $ 64,448 $ 18,252 $1,055,890 $ 13,500 $ 10,320 $ 10,000 $ 5,000 $ 20,000 $ 10,990 $ 38,920 $ 73,080 $ 31,286 $ 24,500 $ 14,040 $ 20,580 $ 18,720 $ 27,300 $ 15,150 $ 3,775 $ 16,925 $ 6,241 $ 1,416,217 $ 360,327 Legend Status
Contingecy Items Activated
Not Activated
Last update: 8/7/2025
Total for All Agencies
Total
Exhibit B
Cost Summary For Development of 2025 Urban Water Management Plans Optional Tasks and Contingency Items Grand Total by Agency Total Optional/Contingency Tasks Selected MWDOC
OCWD Groundwater Agencies
OCWD Groundwater Agencies with Recycled Water
South County Agencies with Recycled Water
South County Agencies without Recycled Water
Non-OCWD Groundwater Agencies

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Agenda Item No. 6 September 2, 2025 | 1
City of La Palma
Agenda Item No. 6
MEETING DATE: September 2, 2025
TO: City Council
FROM: Interim City Manager
SUBMITTED BY: Jake Chavira, Public Works Manager
AGENDA TITLE: GIS/Asset Management Award of Contract to Nobel Systems Inc.

RECOMMENDED ACTION:

It is recommended that the City Council award a Contract for GIS/Asset Management to Nobel Systems Inc. and authorize the Interim City Manager to sign the agreement.

BACKGROUND:

In 2023, the City contracted with Cartegraph (an OpenGov product) to provide GIS and asset management services for the City’s utility system. At that time, the Public Works Department was operating with limited staffing and relied on support from a water consultant agency to perform daily functions. Due to the lack of full-time staff and system expertise, the Cartegraph system did not meet departmental needs, including insufficient training, incomplete data migration, and inadequate functionality for La Palma’s utility operations.

As mentioned, one of the major limitations was that when Cartegraph was implemented, critical infrastructure data was not incorporated into the system. Missing information includes water meter data, meter interface units (MIUs), meter change-outs, accurate valve numbering, hydrant locations, sewer mapping, and storm drain mapping. These omissions have prevented the City from having a complete and reliable asset inventory, reducing the usefulness of the system for both office and field operations. Despite staff’s ongoing efforts to incorporate the missing data points, the limitations of the Cartegraph system have hindered its effectiveness and reduced its usability in the field.

Additionally, alternative software options were not thoroughly vetted, in part due to staffing changes and heavy reliance on contracted employees. As a result, the Cartegraph program did not align with the nuanced operational needs of La Palma’s Public Works Department.

These factors have led to ongoing challenges and have limited the program’s effectiveness as an essential departmental tool. Key areas of concern include:
• Mapping limitations that affect accuracy and efficiency in the field. • Difficulties processing DigAlert tickets, leading to delays in utility marking and compliance.

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Agenda Item No. 6 September 2, 2025 | 2
• Inability for users to add or remove assets from the system, limiting flexibility and asset inventory accuracy.

Staff has identified Nobel Systems Inc. as a suitable replacement that provides a robust GIS and asset management platform tailored to the City’s operational needs. Nobel Systems Inc.’s GeoViewer Online and GeoViewer Mobile platforms are specifically designed for ease of use in both office and field environments, supporting real-time data collection, intuitive mapping, and seamless integration with utility workflows.

SUMMARY:

Nobel’s platform offers a single, user-friendly system to consolidate and integrate all asset information, ensuring a complete and accurate inventory moving forward. Nobel Systems Inc. provides a comprehensive, field-ready solution with key features such as:
• Enhanced Mapping and Visualization – GeoViewer online offers an intuitive interface accessible to both technical and non-technical staff, enabling accurate data access with minimal training. Features include Google Street View integration, spatial bookmarks, property searches, mailing label generation, and direct links to scanned documents. • Field-Friendly Mobile Tools – GeoViewer mobile allows staff to view, analyze, and collect data online or offline in the field, with integrated GPS, camera, and redlining capabilities. Modules support leak reporting, hydrant flushing, valve exercising, sewer line cleaning, and manhole inspection, streamlining utility maintenance and record-keeping. • Integrated DigAlert Ticket Management – Nobel’s module automatically syncs DigAlert tickets, allows field staff to update status, attach photos, and notify supervisors in real time, ensuring compliance and faster response.
• Full Asset Lifecycle Management – Staff can add, edit, and retire assets directly within the system, improving inventory accuracy and operational flexibility. • Comprehensive Training and Unlimited Support – Nobel includes unlimited training and technical support, ensuring that Public Works staff can fully utilize the system with ongoing assistance as needed.

With the department now fully staffed, Public Works can fully utilize Nobel’s training program and take advantage of the platform’s capabilities. Implementing this system will improve operational efficiency, enhance regulatory compliance, strengthen reporting, and modernize the City’s asset management practices.

Staff recommends awarding a contract to Nobel Systems Inc. for GIS and Asset Management services. The proposed three-year agreement, at $24,900 annually, includes GeoViewer Online and Mobile enterprise licenses, DigAlert integration, data collection modules, unlimited training, and comprehensive technical support. In addition, with the conversion from Cartegraph to Noble, there is an annual savings of approximately $3,700.

FISCAL IMPACT:

The Fiscal Year 2025–26 Adopted Budget includes $24,900 to fund the Nobel Systems Inc. agreement; however, a mid-year adjustment may be required to account for the closeout of the Cartegraph software. Related costs will be incorporated into subsequent budget years under Accounts 001-310-6040-00000, 050-430-6040-00000, and 052-480-6040-00000.

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Agenda Item No. 6 September 2, 2025 | 3
ATTACHMENTS:

1. Nobel Agreement 2025 for GIS Hosting Services

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2905/001784-0004
17755749.3 a08/25/25

AGREEMENT FOR PROFESSIONAL SERVICES

NOBEL SYSTEMS, INC
THIS AGREEMENT FOR CONSULTANT SERVICES (hereinafter, the “Agreement”), is entered into as of SEPTEMBER 2, 2025, by and between the CITY OF LA PALMA, a municipal corporation (hereinafter, the “City”), and Nobel Systems, Inc, a corporation (hereinafter, the “Consultant”). The Consultant and the City are hereafter together referred to as the “Parties” and each individually as a “Party.”

RECITALS
A. The City requires the services of, and desires to retain, a consultant to perform the services set forth and described in the Scope of Work attached hereto as Exhibit “A” and incorporated herein by this reference (hereinafter, the “Consultant Services”).

B. By virtue of the Consultant’s expertise, experience, and background, the Consultant is qualified to perform the Consultant Services for and on behalf of the City.

C. The City and the Consultant mutually desire to enter into this Agreement for the provision of the Consultant Services by the Consultant for and on behalf of the City, in accordance with the terms and conditions set forth herein.

EXECUTORY AGREEMENTS
NOW, THEREFORE, in consideration of the facts recited above and the covenants, conditions, and promises contained herein, the City and the Consultant mutually agree as follows:

1. RETENTION AND DUTIES OF CONSULTANT

1.1 Retention of Consultant. The City hereby retains the Consultant, and the Consultant accepts this retention from the City, to perform the Consultant Services as set forth in the Scope of Work attached hereto as Exhibit “A”.

1.2 Time. Time is of the essence for this Agreement. The Consultant shall perform all Consultant Services, and each component thereof, within the time periods set forth in the Scope of Work.

1.3 Standard of Performance. The Parties mutually acknowledge that the City has retained the Consultant to perform the Consultant Services based upon the special skills, expertise, and experience of the Consultant. Accordingly, in performing the Consultant Services, the Consultant shall use the skill and care that a highly specialized professional with significant expertise in the field, would use under similar circumstances. To the extent that the Consultant retains sub-consultants or subcontractors to perform any portion of any of the Consultant Services, to the extent permitted hereunder, the Consultant has a duty to the City to ensure that the tasks and services performed by such sub-consultants and subcontractors meet the same highly specialized professional level, skill, and expertise expected of the Consultant.

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1.4 Licenses, Permits, Fees, and Approvals. The Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Consultant Services prior to commencing work. The Consultant and its employees, agents, and sub-consultants or subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Consultant Services. The Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the Consultant Services, and shall indemnify, defend and hold harmless the City and City Personnel against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against the City hereunder.

1.5 Personnel. The Consultant shall at all times allocate sufficient qualified personnel as required to perform the Consultant Services. The Consultant represents that the Consultant Services will be performed by the Consultant or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable Federal, State and local law to perform such tasks and services. The Consultant shall pay all wages, salaries, and other amounts due to such personnel in connection with their performance of the Consultant Services and as required by law.

1.6 Materials. The Consultant shall equip itself with all necessary goods, materials, equipment and personal property to perform the services specified in this Agreement.

The Consultant shall at all times ensure that all goods, materials, equipment and personal property included within the Consultant Services shall be of good quality, fit for the purpose intended.

1.7 Warranty. By executing this Agreement, the Consultant warrants that the Consultant (i) has thoroughly investigated and considered the Consultant Services to be performed, (ii) has carefully considered how the Consultant Services should be performed, and (iii) fully understands the facilities, difficulties, and restrictions attending performance of the Consultant Services.

1.8 Coordination With City. In the performance of the Consultant Services, the Consultant shall report to and receive instructions from the Community Development and Public Works Director of the City or his or her designee (“Contract Administrator”). Tasks or services other than those specifically described in the Scope of Work shall not be performed by the Consultant or any sub-consultant or subcontractor without the prior written approval of the Contract Administrator pursuant to Section 1.11 herein.

1.9 Subcontracting Prohibited. The Consultant shall not subcontract the performance of any of the Consultant Services without the prior written approval of the Contract Administrator.

1.10 Project Manager. The Consultant agrees that the following person shall be the project manager on behalf of the Consultant under this Agreement, and shall be principally responsible for performing the Consultant Services:

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Balaji Kadaba, Vice President, Operations
Notwithstanding the foregoing, the Parties acknowledge that persons other than the abovedesignated project manager of the Consultant may perform tasks or services under this Agreement if the performance of such tasks or services is under the supervision and control of the Consultant’s project manager. The Consultant shall not alter the assignment of the above-designated project manager without the prior written approval of the Contract Administrator.

1.11 Additional Services. If the City changes the scope of the Consultant Services to be performed by the Consultant, or if the Consultant is requested to perform services not specifically described in the Scope of Work (“Additional Services”), the Consultant shall perform such services as are necessary to complete the work, and compensation for the work performed shall be paid by the City in accordance with the Budget and Fee Schedule attached hereto as Exhibit “B” and incorporated herein by this reference, or as otherwise may be agreed in writing by the City and the Consultant. It is expressly understood by the Consultant that the provisions of this Section 1.11 shall not apply to services specifically set forth in the Scope of Work or reasonably contemplated therein. The Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than the Consultant anticipates and that the Consultant shall not be entitled to additional compensation therefor. Unless contradictory of this Section 1.11, all provisions in this Agreement applicable to the Consultant’s performance of the Consultant Services shall also apply to the Additional Services.

2. COMPENSATION TO CONSULTANT

2.1 Payment by the City. The City shall pay to the Consultant for the performance of the Consultant Services compensation in accordance with the Budget and Fee Schedule attached hereto as Exhibit “B”. Total charges under this agreement may not exceed $74,700.

2.2 Invoices. The Consultant shall invoice the City on a monthly basis for all work performed by the Consultant under this Agreement. Invoices shall include billings for all charges, including authorized direct costs incurred by the Consultant during the month covered by the invoice. All charges for labor or professional services shall describe with specificity the services rendered and shall set forth the number of hours worked and hourly rates in accordance with the Budget and Fee Schedule. Within thirty (30) days of receipt of an invoice, and upon determination by the City that the invoice is in order and that the Consultant has performed all requested or required services in a timely and competent manner, the City shall pay such invoice.

2.3 Record of Payment. The Consultant shall maintain records on all services for and charges to the City under this Agreement for a period of not less than twenty-four (24) months, or for any longer period required by law, after the termination of this Agreement, and make such records available for review and audit if requested by the City at any time during the term, or within twenty-four (24) months, or for any longer period required by law, after the termination of this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

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3. LEGAL RESPONSIBILITIES

3.1 Compliance with Law. The Consultant shall keep fully informed of all Federal and State laws and regional, county, and municipal ordinances and regulations which may in any manner affect those employed by the Consultant or the performance by the Consultant of any tasks or services for or on behalf of the City. The Consultant shall at all times observe and comply with all such laws, ordinances, and regulations, and shall be responsible for the compliance therewith of all work and services performed by the Consultant by or on behalf of the City.

3.2 Independent Contractor. The Consultant is retained as an independent contractor only, for the sole purpose of rendering the Consultant Services, and is not an employee of the City. The City shall have the right to control the Consultant only as to results of the Consultant’s services rendered pursuant to this Agreement, and the City shall not have the right to control the means by which the Consultant accomplishes the services performed under this Agreement.

3.3 Non-Discrimination. The Consultant shall not discriminate against any employee or applicant for employment because of any impermissible classification pursuant to Federal or State law, including, but not limited to, race, color, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status. The Consultant shall incorporate the foregoing provisions in all subcontracts.

3.4 Proprietary Information. All proprietary information developed by the Consultant in connection with, or resulting from, this Agreement, including but not limited to inventions, discoveries, improvements, copyrights, patents, maps, reports, textual material, or software programs, shall be the sole and exclusive property of the City, without restriction or limitation upon their use. The Consultant agrees that the compensation to be paid pursuant to this Agreement includes adequate and sufficient compensation for any proprietary information developed in connection with or resulting from the performance of the Consultant Services under this Agreement. The Consultant further understands and agrees that full disclosure of all proprietary information developed in connection with, or resulting from, the performance of services by the Consultant under this Agreement shall be made to the City, and that the Consultant shall do all things necessary and proper to perfect and maintain ownership of such proprietary information by the City. The Consultant hereby agrees to deliver such proprietary information to the City upon the expiration or termination of this Agreement. It is understood and agreed that the proprietary information prepared pursuant to this Agreement is prepared specifically for the City and is not necessarily suitable for any future or other use. The Parties agree that, until final approval by the City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.

3.5 Patented and Copyright Materials. The Consultant shall assume all costs arising from the use of patented or copyrighted materials, including but not limited to equipment, devices, processes, and software programs, used or incorporated in the services or work performed by the Consultant under this Agreement. Pursuant to Section 3.7 herein, the Consultant shall indemnify, defend (with legal counsel acceptable to the City), and hold the City and its elected and Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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appointed boards, members, officials, officers, agents, representatives, employees, and volunteers (“City Personnel”) harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.

3.6 Prevailing Wages. The Consultant acknowledges and agrees that it shall be independently responsible for reviewing the applicable prevailing wage laws and regulations and effectuating compliance with such laws, including, but not limited to the prevailing wage and related requirements set forth in Exhibit “C” attached hereto. Pursuant to Section 3.7 herein, the Consultant shall indemnify, defend (with legal counsel acceptable to the City), and hold the City and City Personnel harmless from and against any liability, loss, damage, cost or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by the Consultant or any party performing the Consultant Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section 1781 of the Labor Code, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by the Consultant or any party performing the Consultant Services on the Consultant’s behalf to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, or any other similar law. It is agreed by the Parties that, in connection with performance of the Consultant Services, including, without limitation, any and all public works (as defined by applicable law), the Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law.

3.7 Indemnification.

3.7.1 Indemnification of the City. Except as set forth in subdivision 3.7.2, the Consultant shall indemnify, defend (with legal counsel acceptable to the City), and hold harmless the City and City Personnel from and against any and all actions, suits, claims, demands, judgments, attorneys fees, costs, damages to persons or property, losses penalties, obligations, expenses, or liabilities (“Claims”) that may be asserted or claimed by any person or entity arising out of the Consultant’s performance of any tasks or services for or on behalf of the City, whether or not there is concurrent active or passive negligence on the part of the City and/or any City Personnel, but excluding any Claims arising from the sole negligence or willful misconduct of the City or any City Personnel. The Consultant shall defend any action or actions filed in connection with any such claims or liabilities, and shall pay all costs and expenses, including attorney’s fees incurred in connection therewith. The Consultant shall promptly pay any judgment rendered against the City or any City Personnel for any such claims or liabilities. In the event the City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such Claims arising out of or in connection with the work being performed or services being provided under this Agreement, the Consultant shall pay to the City any and all costs and expenses incurred by the City or City Personnel in such action or proceeding, together with reasonable attorney’s fees and expert witness fees.

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3.7.2 Design Professionals. The provisions of this subdivision 3.7.2 apply only in the event that the Consultant is a “design professional” within the meaning of the California Civil Code Section 2782.8(c). If the Consultant is a “design professional” within the meaning of Section 2782.8(c), then notwithstanding subdivision 3.7.1 above, to the fullest extent permitted by law (including, without limitation, Civil Code Sections 2782 and 2782.6), the Consultant shall defend (with legal counsel reasonably acceptable to the City), indemnify, and hold harmless the City and City Personnel from and against any Claim that arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of the Consultant, any sub-consultant, subcontractor, or any other person directly or indirectly employed by them, or any person that any of them control, arising out of the Consultant’s performance of any task or service for or on behalf of the City under this Agreement. Such obligations to defend, hold harmless, and indemnify the City or any City Personnel, shall not apply to the extent that such Claims are caused in part by the sole negligence or willful misconduct of the City or such City Personnel. The Consultant’s cost to defend the City and/or City Personnel against any such Claim shall not exceed the Consultant’s proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code section 2782.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the Consultant shall meet and confer with the City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent the Consultant has a duty to indemnify the City or any City Personnel under this subdivision (b), the Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from the Consultant’s negligence, recklessness, or willful misconduct.

3.8 Retention of Funds. The Consultant hereby authorizes the City to deduct from any amount payable to the Consultant (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate the City for any losses, costs, liabilities, or damages suffered by the City, and all amounts for which the City may be liable to third parties, by reason of the Consultant's negligent acts, errors, or omissions, or willful misconduct, in performing or failing to perform the Consultant's obligations under this Agreement. The City in its sole and absolute discretion, may withhold from any payment due to the Consultant, without liability for interest, an amount sufficient to cover such claim. The failure of the City to exercise such right to deduct or withhold shall not act as a waiver of the Consultant's obligation to pay the City any sums the Consultant owes the City.

3.9 Insurance. The Consultant shall not commence the performance of any work or services under this Agreement until the Consultant has obtained all insurance required hereunder, nor shall the Consultant allow any sub-consultant or subcontractor to commence services until all such insurance has been obtained by the sub-consultant or subcontractor. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. All insurance policies shall be issued by an insurance company currently authorized by the California Department of Insurance to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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City’s Risk Manager. The Consultant shall take out and maintain at all times during the performance of this Agreement the following policies of insurance:

3.9.1 Workers Compensation Insurance to cover the Consultant’s employees as required by law; and the Consultant shall require all subcontractors to provide such compensation insurance for all of the latter’s employees. Each such policy of worker compensation insurance shall carry the following endorsements:
(a) “The insurer waives all rights of subrogation against THE CITY OF LA PALMA, its officers, officials, agents, employees, and representatives.”
(b) “This insurance policy shall not be canceled, limited or nonrenewed by the insurer until thirty (30) days after receipt by THE CITY OF LA PALMA of a written notice of such cancellation, limitation, or reduction of coverage.”

3.9.2 Comprehensive General Liability Insurance for bodily injury, death, and property damage which may arise from the negligent performance of the Consultant, its employees, agents representatives, successors, and assigns while performing work or services under this Agreement, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate. Each such policy of insurance shall be in a form satisfactory to the City and shall contain the following endorsements:
(a) “THE CITY OF LA PALMA, its officers, officials,
employees, and representatives, are hereby declared to be additional insureds under the terms of this policy with respect to the operations and activities of the named insured at or from the premises of THE CITY OF LA PALMA described above.” (b) “This insurance policy shall not be canceled, limited, or not renewed until thirty (30) days after receipt by THE CITY OF LA PALMA of a written notice of such cancellation, limitation, or reduction of coverage.” (c) “This insurance policy is primary insurance and no insurance held or owned by the designated additional insureds shall be called upon or looked to cover a loss under said policy; THE CITY OF LA PALMA shall not be liable for the payment of premiums or assessments on this policy.”

3.9.3 Comprehensive Automobile Liability Insurance, including owned, non-owned, and hired automobiles, in a minimum Combined Single Limit of $1,000,000 per occurrence for bodily injury, death, and property damage. Each such policy of insurance shall be in a form satisfactory to the City and shall contain the following endorsements:
(a) “THE CITY OF LA PALMA, its officers, officials,
employees, and representatives, are hereby declared to be additional insureds under the terms of this policy with respect to the operations and activities of the named insured at or from the premises of THE CITY OF LA PALMA described above.” Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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(b) “This insurance policy shall not be canceled, limited, or not renewed until thirty (30) days after receipt by THE CITY OF LA PALMA of a written notice of such cancellation, limitation, or reduction of coverage.” (c) “This insurance policy is primary insurance and no insurance held or owned by the designated additional insureds shall be called upon or looked to cover a loss under said policy; THE CITY OF LA PALMA shall not be liable for the payment of premiums or assessments on this policy.”

3.9.4 Professional Liability Insurance to protect the City from the Consultant’s negligent acts, errors, and omissions of a professional nature, with coverage in a minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement and the Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

3.9.5 Renewal of Insurance. At least thirty (30) days prior to the expiration of any policy of insurance required under Paragraph 3.9.1, 3.9.2, 3.9.3 or 3.9.4, a signed complete certificate of insurance, with all endorsements provided herein, showing that such insurance coverage has been renewed or extended, shall be filed with the City.

3.9.6 Prohibited Insurance Provisions. Insurance policies required under Paragraph 3.9.1, 3.9.2, 3.9.3 or 3.9.4, shall not include any limiting provision or endorsement that has not been submitted to the City for approval. By way of example, additional insured endorsements shall not be limited to “ongoing operations,” exclude contractual liability, restrict coverage to the “sole” liability of the Consultant, or contain any other limitation contrary to this Agreement.

3.9.7 Variations to Insurance Requirements. The City may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.

3.10 Conflicts of Interest.

3.10.1 City Personnel. No City Personnel shall have any financial interest, direct or indirect, in this Agreement, or participate in any decision relating to this Agreement that affects his or her financial interest or the financial interest of any corporation, partnership, association or other entity in which he or she is interested, in violation of any federal, state or city statute, ordinance or regulation. The Consultant shall not employ any such person while this Agreement is in effect.

3.10.2 Consultant. The Consultant represents, warrants and covenants that he, she or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of the Consultant’s obligations and responsibilities under this Agreement. The Consultant further agrees that while this Agreement is in effect, the Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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performance of the Consultant’s obligations and responsibilities under this Agreement.

The Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code section 87100 et seq.), the City may determine the Consultant to be a “consultant” as that term is defined by the Act. In the event the City makes such a determination, the Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by the City. In such event, the Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by the City.

3.11 No Undue Influence. The Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Consultant, or from any officer, employee, or agent of the Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. The Consultant further warrants that it has not employed or retained any company or person other than a bona fide employee working for the Consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

3.12 No Benefit to Arise to City Employees. No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Consultant Services to be performed under this Agreement.

4. RIGHTS AND REMEDIES

4.1 Termination By the City. The City reserves and has the right and privileges, at its sole discretion and with or without cause at any time during the term of this Agreement, of suspending, canceling or terminating this Agreement or any work in connection with this Agreement with or without any breach or failure to perform of the Consultant. Upon receipt of any notice of termination from the City, the Consultant shall immediately cease all services hereunder except such as may be specifically approved in writing by the Contract Administrator.

In the event of termination under this Section 4.1, all finished or unfinished data, studies, maps, reports, and other items prepared by the Consultant shall become the property of the City, and the Consultant shall promptly deliver such items to the City. In the event of termination under this Section 4.1, the City shall pay the Consultant for all authorized services performed and for all authorized and invoiced expenses incurred up to the date of termination of this Agreement, on a time and materials basis in accordance with the Budget and Fee Schedule attached hereto as Exhibit “B”.

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4.2 Performance to the City’s Satisfaction. The Consultant agrees to perform all work to the reasonable satisfaction of the City. If the services performed under this Agreement are not satisfactory, the City has the right to take appropriate action, including but not limited to:
(i) meeting with the Consultant, its agents or subcontractors to review the quality of the work and resolve matters of concern; (ii) requiring the Consultant to have the work repeated at no additional fee until it is satisfactory; (iii) withholding payment of the City’s compensation to the Consultant for any unsatisfactory work performed; (iv) suspending delivery of work to the Consultant for an indefinite time; and/or (v) terminating this Agreement.

4.3 Default, Remedies.

4.3.1 Default of Insurance Requirements. In addition to any other remedies at law or equity the City may have if the Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time required by Section 3.9 herein, the City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies the City may have and are not the exclusive remedy for the Consultant’s breach:
(a) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement; (b) Order the Consultant to stop work under this Agreement or withhold any payment that becomes due to the Consultant hereunder, or both, until the Consultant demonstrates compliance with the insurance requirements herein; and/or
(c) Immediately terminate this Agreement.

4.3.2 Other Defaults. In addition to any other remedies at law or equity the City may have, if the Consultant materially breaches any of the terms of this Agreement, the City's remedies shall include, but not be limited to, any or all of the following:
(a) Immediately terminate this Agreement; and/or
(b) Take over the work and prosecute the same to completion by contract with another consultant or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder, including costs incurred by the City in retaining a replacement consultant and similar expenses, exceeds the Budget contained in Exhibit “B”.

4.4 Force Majeure. Any time period specified in this Agreement for performance of services shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the City or the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the delaying Party shall within ten (10) days of the commencement of such delay notify the other Party in writing of the causes of the delay Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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(“Force Majeure Event”). If the Consultant is the delaying Party, the City shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City such delay is justified. The City’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall the Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused. The Consultant’s sole remedy shall be extension of this Agreement pursuant to this section. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in the market prices or conditions, or (c) a party’s financial inability to perform its obligations hereunder. The current events related to the COVID-19 pandemic are known and shall not constitute Force Majeure Event, future impacts of the COVID-19 pandemic may be considered a Force Majeure Event to the extent that they prevent the performance of a Party's obligations under this Agreement.

5. MISCELLANEOUS

5.1 Notices. All notices, invoices or other instruments required or permitted to be given under this Agreement shall be served by personal delivery or deposited in a United States mail depository, postage prepaid, and addressed as follows:

If to the City: CITY OF LA PALMA
7822 Walker Street
La Palma, CA 90623
Attn: Community Development & Public Works
Director
If to the Consultant: Nobel Systems Inc
1030 Nevada St, Ste 202
Redlands, CA 92374
or such other address or person as either Party may indicate to the other in writing. Service of any instrument by mail shall be deemed effective forty-eight (48) hours after deposit in a United States mail depository, postage prepaid, and addressed as set forth above.

5.2 Integration. This Agreement represents the entire understanding of the City and the Consultant as to those matters contained herein, and no prior oral or written understanding shall be of any force or effect with regard to those matters covered by this Agreement. This Agreement may not be modified, altered, or amended except in writing signed by both the City and the Consultant. The Contract Administrator is hereby authorized to approve and effectuate amendments to this Agreement to the extent permitted by applicable law.

5.3 Construction, Venue. This Agreement shall be construed in accordance with the laws of the State of California and as if drafted by both parties hereto. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted and maintained in the Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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Superior Courts of the State of California in the County of Orange, or in any other appropriate court with jurisdiction in such County, and the Consultant agrees to submit to the personal jurisdiction of such court.

5.4 Rights and Remedies are Cumulative. Except as may be expressly set forth in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies or other rights or remedies as may be permitted by law or in equity shall not preclude the exercise by such Party, at the same or different times, of any other rights or remedies to which such Party may be entitled.

5.5 Severability. If any term or provision of this Agreement is found by a court of competent jurisdiction to be invalid, illegal or unenforceable in any jurisdiction, the invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable term or provision in any other jurisdiction. Upon a determination that any term or provision is invalid, illegal or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to effect the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be consummated as originally contemplated to the greatest extent possible.

5.6 Assignment. The Consultant shall not assign or otherwise transfer any of its rights or obligations under this Agreement without the prior written consent of the City; and any such assignment or other transfer without such consent shall be void.

5.7 Consultant not a City Agent. Except as the City may specify in writing, the Consultant shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent. This Agreement does not grant to the Consultant any authority, express or implied, to bind the City to any obligation whatsoever.

5.8 Attorney’s Fees. In the event any action is commenced by one Party to this Agreement against the other to enforce any of the rights or obligations arising from this Agreement, the prevailing Party in such action, in addition to any other relief and recovery ordered by the court, shall be entitled to recover all statutory costs, together with reasonable attorney’s fees.

5.9 Successors and Assigns. Subject to the provisions of Paragraphs 1.9 and

5.6 hereinabove, this Agreement, and all of the covenants, terms, and conditions hereof, shall be binding upon, and inure to the benefit of, the City, the Consultant, and their respective successors and assigns.

5.10 Authority of Signatories. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.

5.11 No Waiver. No waiver by either Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege.

5.12 No Third-Party Beneficiaries. This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other Person any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.

5.13 Non-Liability of City Personnel. No City Personnel shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City, or for any amount which may become due to the Consultant or its successor, or for breach of any obligation of the terms of this Agreement.

5.14 Execution. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the Parties.

5.15 Survival. The terms, provisions, representations and certification contained in this Agreement, or inferable therefrom, shall survive the termination of this Agreement and the payment of the compensation hereinabove provided.

5.16 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

5.17 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

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IN WITNESS WHEREOF, this Agreement has been executed as of the date first written above.

CITY OF LA PALMA
By:

Mike Egan
Interim City Manager
ATTEST:

Norma I. Alley, MMC
City Clerk
Nobel Systems Inc
By:

Balaji Kadaba, Vice President, Operations
APPROVED AS TO FORM:

COLANTUONO, HIGHSMITH & WHATLEY, PC
By:

Ajit Thind, City Attorney
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EXHIBIT “A”
and EXHIBIT
“B”
-1-
EXHIBIT “A” and EXHIBIT “B”
Scope of Work/ Budget and Fee Schedule
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PROPOSAL FOR SERVICES:

ENTERPRISE CLOUD GEOGRAPHIC

INFORMATION SYSTEMS SERVICES
Prepared by:

Nobel Systems Inc.
1030 Nevada St, Ste 202
Redlands, CA 92374
Your Premier GIS Cloud Provider
Date: August 21, 2025
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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 1 Jake Chavira
Public Works Manager
City of La Palma
7822 Walker St
La Palma, CA 90623
Re: PROPOSAL FOR ENTERPRISE CLOUD GEOGRAPHIC INFORMATION SYSTEM (GIS) HOSTING

SERVICES
Dear Mr. Chavira,
Nobel Systems is pleased to submit this proposal for Enterprise Cloud GIS Hosting services to the City of La Palma ("City"). This proposal encompasses Nobel’s applications, services, and pricing information for our cost-effective Cloud Computing solution.

With over 20 years of Geographic Information Systems (GIS) implementation and development experience, Nobel has successfully enabled more than 100 organizations (public/private) with smarter technology that delivers optimal efficiency and effectiveness.

While Nobel Systems is a premier leader in Cloud Mapping and Data Conversion, we maintain a balance of using existing and new technologies to ensure the highest level of customer service and cost effectiveness to meet our clients’ critical objectives. The core solutions described in Nobel Systems’ proposal is based on proven methods successfully implemented at other Municipalities and Utility agencies across the globe.

Should you have any questions concerning this proposal, please feel free to contact me directly by phone (909 -891-0896) or e-mail ([email protected])
Sincerely,
Balaji Kadaba
Vice President, Operations
Nobel Systems, Inc.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 2

TABLE OF CONTENTS

1. Firm’s Qualification......................................................................................................................... - 3 -

2. Statement of Work ......................................................................................................................... - 5 -

3. GeoViewer Online........................................................................................................................... - 6 -

4. GeoViewer Mobile........................................................................................................................ - 13 - USA DigAlert Module .............................................................................................................................. - 15 - Valve Data Colelction module ................................................................................................................. - 16 - Hydrant Flushing Data Colelction module................................................................................................ - 16 - Leak Data Colelction module................................................................................................................... - 17 - Sewer Line Cleaning module ................................................................................................................... - 18 - Manhole Inspection module.................................................................................................................... - 19 - CoreLogic Property Details Report........................................................................................................... - 20 -

5. Costs............................................................................................................................................. - 23 - Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 3

1. FIRM’S QUALIFICATION
NOBEL SYSTEMS INC.

Nobel was founded in 1992, and is headquartered in Redlands, California. We have enjoyed relationships with our clients across the world and encompassing thousands of users. Many of our relationships with our customers have lasted over a decade.

Nobel is an industry leader in all aspects of GIS, comprised of over 70 information technology professionals with backgrounds that include civil engineering, public works management, utility engineering and design, information technology, and GIS. Nobel provides a portfolio of GIS services – from data conversion and custom application development to consulting and Software as a Service (SaaS) solution. Nobel's clientele ranges from cities, counties, and quasi government agencies to private utilities and engineering companies. We have successfully enabled more than 100 organizations with smarter technology that delivers optimal efficiency, effectiveness, and return on investment.

Nobel’s Mission is to develop enterprise GIS programs that meet the following:
• Aligned with Enterprise Priorities
• Comprehensive, Accurate, and Timely Data Management
• Accessible to all user levels
• Relevant to Operational Workflow
• Integrated with Enterprise Systems and Data
• Demonstrates Return on Investment
• Sustainability
Nobel is exceptionally skilled in the development, maintenance, and integration of GIS software and integration to other legacy systems. We have successfully built GIS applications that span entire organizations, bringing disparate sets of data from legacy applications into the GIS platform in a seamless manner. We pride ourselves in being a leader in technology within the public utilities industries and are constantly innovating and inventing new ways to improve the way that organizations manage their operations. Nobel invests approximately 30% of our profit into R&D every year.

The financial stability of Nobel can best be characterized by our Dun and Bradstreet report that places Nobel in the lowest risk category possible in the Financial Stress and Credit categories. Our revenues have shown impressive, yet stable growth over time and we have been honored by INC Magazine as one of the Top 100 Fastest Growing Inner-City Companies.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 4

CONTACT DETAILS
Nobel Systems’ is headquartered in San Bernardino, which is where staffing for this project is located. Nobel employs experienced geospatial professionals in San Bernardino, specializing in Enterprise GIS Integration, Software Development, GIS Administration and GIS Cloud Solutions.

Location & Address: Nobel Systems, Inc.
1030 Nevada St, Ste 202
Redlands, CA 92374
Telephone Number: (909) 891-0896
Web Address: www.nobel-systems.com
Authorized Personnel: Michael Samuel
President
(909) 708-4029
Key Contact Person: Balaji Kadaba
Role: Vice President, Operations
Contact Information: (909) 891-0896
[email protected]
Certifications: Small Business Enterprise
Form of Business: ‘S’ Corporation, Private
Business Hours: Monday – Friday 7:00am – 6:00pm (PST)
After Hours: Hours before or after normal business hours Clientele: Nobel's clientele ranges from cities, counties and quasi government agencies to public utilities and private companies across the globe.

Primary Markets: Local and State Government, Public Utilities, Engineering, Private Organizations.

International Clientele: Philippines, Nepal, Uzbekistan, Bangladesh and India.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 5

2. STATEMENT OF WORK
The proposed Statement of Work has been developed based on Nobel’s current understanding of the Cities requirements, expectations, existing GIS software, departmental information and current Geographic Information Systems (GIS) capabilities.

Product Solution:

GeoViewer Online Enterprise Cloud Solution
Nobel will provide enterprise level access to the City with individual secure user IDs to manage and distribute to department employees for accessing the GeoViewer Online service. Based upon user ID and associated Groups the endusers will have access to departmental spatial datasets, Google imagery, Google street view and other local government geospatial data through a user-friendly interface. Each user will have unlimited use of GeoViewer Online for as long as the contract remains in force.

With GeoViewer Online, you can:

1. Engage with citizens to enable meaningful dialog regarding critical information specific to their property.

2. Increase efficiency and streamline the workflow process in the office and in the field.

3. Enhance data usability, accessibility, and communication throughout the organization.

4. Visualize, analyze, map, and interpret data to understand relationships, for better decision-making.

Setup
The essence of any enterprise GIS system is high-quality data, technical support and a solid, yet flexible platform. Over the past twenty years, Nobel Systems has developed proven data capture, and quality control processes to ensure the highest level of accuracy possible.

Tasks:

1. Integrate existing GIS spatial layers into the GeoViewer platform.

2. Setup user accounts, perform system testing, and schedule user training.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 6

3. GEOVIEWER ONLINE
The top objective of the City is to provide Geographical Information System (GIS) data to the casual user. Making GIS data available to casual users is very important. In many organizations the "non-GIS people" and/or novice computer users are the people who find the data to be most useful in carrying out their duties. Providing easy access to this information only improves the usefulness of the data and can save time and money for many types of organizations.

The GeoViewer approach to this objective is quite simple. We offer an easy-to-use, intuitive interface to Geographic Information Systems that provides the casual user with the ability to access the information they need with little or no formal training.

The main objectives of the system include,
• Ability for non-GIS staff to use the system effectively with less than four hours of training. • Provide access to interactive water and sewer atlas maps from staff desktops through web browser. • Locate and view an area of interest anywhere within the service area. • Provide secure access to only authorized users.
• Map updates are seamlessly delivered to system users without any lag time. • Provide an extensible system that can be enhanced to provide broader functionality and adapt to future software and functionality enhancements.
• Enable direct integration with geographic data repositories, asset management information, linked image libraries, and other information associated with water system infrastructures.

The GeoViewer was designed with the following assumptions in mind:
• Casual GIS users want fast, easy access to relevant information. • Casual GIS users don't have the time or desire to learn about topology, Shapefiles, ARC/INFO, theories of GIS, etc. • Casual GIS users don't want to add themes, assign colors, change themes, etc.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 7 • Casual GIS users don't want to be bothered with the task of doing map composition. They would much rather have the ability to print their maps with a standardized template. • Casual GIS users don't typically need to make large maps themselves and are perfectly happy printing an 8 1/2 by 11 map on a laser or ink jet printer. For the more advanced users, GeoViewer Online Supports multiple paper sizes that is only restriction is the clients printing device.
• Casual GIS users’ needs are simple -- They need GeoViewer. • GeoViewer is a robust and easy to use Enterprise Geographic Information Interface. GeoViewer is extremely flexible and can be tailored to any dataset.

We at Nobel Systems strongly believe that the functionality provided by GeoViewer will satisfy the needs of the City. The list of features provided by GeoViewer includes but is not limited to:

Standard GeoViewer Features:
• Standard map navigation includes pan, zoom in and zoom out, full extent. • Layer Display
• Creation of Spatial Bookmark
• Google Street View
• Vicinity map that can be used to set the extent of main map, pan the main map, and display the current extent of the main map.
• Property Search. Search by parcel number, situs address, or owner name. • Supports ESRI Shapefiles, Coverages, Geodatabases, and CAD Drawings • Also supports a wide variety of images including MrSid. • Intuitive Select Toolbar. Select multiple features in multiple themes and:
• Find features within a specified distance and generate mailing labels. • Measure area and length
• Display contents of the selected set in a table format. • Print map with a title, scale, and neat line.
• Link any number of layers to unlimited number of external databases. • Hyperlink scanned documents to features for easy retrieval. • GPS location
Data Spatial Cloud
Acquisition Data Capture
GeoViewer Solution
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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 8 Selecting Features and obtaining information about them:

Select by user-defined radial buffer surrounding selected parcel(s), box and Polygon:

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 9 Search Mechanism:

Property Search: Search by Parcel number, Situs Address, Owner name, Street intersection, Business name etc..

Printing Maps:
• Print maps using predefined templates containing title, scale, neat line, north arrow and disclaimer. • Print map with standard printing options such as different orientations (portrait or landscape), various paper sizes. • Add/Include Basemap types such as Google Street View, Aerials etc.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 10 Viewing Documents and Information behind maps:

Print Mailing Labels: Print Mailing labels (compatible to office product offerings from 3M, Avery and other label manufacturers)
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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 11 Google Satellite and Street View:

Measurement Tool:

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 12 Attribute Editor:

Maintenance/Inspection Report:

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 13

4. GEOVIEWER MOBILE
By leveraging the latest smart-map and synchronization technology, Nobel’s GeoViewer Mobile’ is easy to use and was designed to streamline field workflow processes to help manage day-to-day operations. GeoViewer Mobile’s advanced technology allows field staff to view, analyze and collect data, online or offline without ever having to worry about impractical syncing procedures. GeoViewer Mobile extends smart map technology beyond the office and provides staff with real-time data to make accurate decisions and collaboration in both office and field environments. Nobel, understands the value of mobile mapping to organizations needing immediate access to real-time information, regardless of location, and offers a range of tools that help your staff make informed decisions in the field. GeoViewer is accessible on any device, providing unparalleled service to staff on the go or working in the field. GeoViewer Mobile integrates with existing ERP business systems, SCADA, CMMS, CIS, GPS, LIMS, CCTV, and other enterprise systems. Manage information ranging from open work orders from CMMS to viewing latest SCADA measurements on telemetry equipment.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 14 GeoViewer for iPad is easy to use and was designed with the field worker and manager in mind. GeoViewer for iPad brings the incredible and distinct Apple user experience to life, giving municipalities and utility districts easy access to critical business data anywhere anytime. After popular demand, Nobel has merged the iPad and GeoViewer products to create a clean, clear, easy to use graphical map interface online, anywhere, anytime. An app that can change the way we work in the field by increasing the flow if critical operations information between the office and the field.

GeoViewer for iPad is designed to provide practical functionality to non-GIS users. The solution enables users to take advantage of the power of GIS maps in daily work life in and out of the office.

PORTABLE ARCHITECTURE:

GeoViewer for iPad is easy to deploy on your iPad devices. It runs in both connected and disconnected modes, enabling data collection anytime, even where there is no wireless signal available. GeoViewer for iPad’s store & forward technology provides automatic upload of data without the user initiating complex import and export procedures.

POWERFUL FUNCTIONALITY:
• Online/Offline Work Modes
• Search, Display, Redlining, Bookmarks, Pan, Zoom
• Identify & View Object Locations & Asset Data
• View Customer Data, Work History, Service Calls, As-Built De-sign Drawings, and more. • Process Driven Modules for Daily Field Work Order, Inspections and Condition Assessment data collection. • Integrated GPS & Camera for Field Data Collection & Stream-lined GIS Updates • Custom GeoViewer Modules are available for USA Dig Alert, Work/Service Order Management, Valve Isolation Analysis, Leak Data Collection and Hydrant Flushing data collection. • City can view the data that were collected in the field through iPad and generate the reports by using GeoViewer online application.

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USA DIGALERT MODULE
Nobel’s DigAlert Module
automatically receives DigAlert
tickets from the USA DigAlert
provider, extracts information
from the ticket and
synchronizes the information,
so it can be queried and viewed
by the field user within the
mobile device.

The DigAlert module has a
built-in synchronization
mechanism, allowing a single
user to checkout a ticket, at the
same time notifying colleagues
and supervisors the ticket is
being worked on. The user can
then enter comments or choose
from a customizable drop-down
menu. Field users can take
photos and attach the photo
directly to the ticket. Once the
user has filled out the form,
they can change the status of the ticket to complete.

This will notify all other users that
the ticket has been completed and
remove it from the list. The
Synchronization framework
encompasses the latest
technology, ensuring the most
updated DigAlert tickets are
received from the Server and
synchronizes completed and/or inprogress tickets, without user intervention.

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VALVE DATA COLELCTION MODULE
Nobel’s Valve Exerciser Machine Module adaptor allows you to send information from your valve machine directly into our Mobile GIS solution using Bluetooth technology. This adaptor taps into the Valve Exercise Machine and extracts the Turns, Torque and Direction when the machine is exercising the valve. The information is automatically populated into the valve GIS data in the iPad and synchronized with GeoViewer Online.

It does not require any special software to be installed, and it communicates directly with the machine itself through the latest Bluetooth Low Energy technology.

HYDRANT FLUSHING DATA COLELCTION MODULE
The Flushing Tool in GeoViewer Mobile enables the user to see all the Hydrants, Blow offs, End Caps, etc. in their vicinity and choose a specific feature to flush. The user can collect flushing data to be collected, such as:
• How minutes the feature has been flushed
• What is the observed gallon per minute
• The reason for flushing
• Observed Water Condition
• Water Source
• Starting Chlorine Residual
• Finishing Chlorine Residual
• General Comments
The tool also gives the option of showing previous flushing history; to enable the user to see what their colleagues have done on the same feature in the past.

After the flushing information is collected, it is automatically sent to the server via the Synchronization framework in GeoViewer Mobile.

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LEAK DATA COLELCTION MODULE
GeoViewer Mobile Leak Report module can assist the City in tracking leaks throughout the City. Leak locations are added through the GeoViewer Mobile app for iPad and iPhone or by the citizen request app. Information regarding the leaks can then be recorded. The City can then identify hotspot areas where leaks are most likely to occur.

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 18

SEWER LINE CLEANING MODULE
Nobel Systems understands the need to keep and maintain current and accurate records of sewer maintenance. The tracking and reporting of maintenance of sewer utility is becoming more important. The ability to make the reporting and maintenance more efficient is becoming a top priority of any sewer utility. Currently Jurupa keep their line cleaning maintenance reports on big size hard copy maps. Nobel Systems will help City with developing an app in iPad for Sewer Line cleaning and maintenance.

The Sewer Line cleaning module will function as below:

1. The module is assumed to be working of a database that has the ID's (linked to GIS), the cleaning frequency and last cleaned date.

2. Everyday a message will be pushed to the iPad with the number of line segments that need to be cleaned.

3. The module lists the line segments that need to clean, and the map shows the line segments color coded

1. Red – Line segments that are due for cleaning beyond an acceptable tolerance, for e.g. 15 days

2. Yellow – Line segments that are due for cleaning

3. Green – Line segments that are NOT due for cleaning

4. Selecting an item in the list will display the form that helps the operator collect the information and add any attachments such as pictures.

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MANHOLE INSPECTION MODULE
Nobel Systems understand the need to create Sewer Manhole Inspection for every Manhole within City service area to maintain current and accurate records of Sewer maintenance. The tracking and reporting of maintenance of sewer utility is becoming more important. The ability to make the reporting and maintenance more efficient is becoming a top priority of any sewer utility.

The Sewer Manhole Inspection report in GeoViewer Mobile will function as below:
• GeoViewer Mobile will have the ability to collect the data for all the Sewer Manholes. • User can input the information's related to Defects and Flows • Ability to attach pictures/images to each inspection report. • GeoViewer Online can be used to generate reports for all the data that were collected in the field.

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CORELOGIC PROPERTY DETAILS REPORT
Core Logic Integration with GeoViewer Online will provide an ability for the City users to generate the below listed latest reports.

1. Property Details Report

2. Transaction History Report

3. Assessor Map Page
Property Details Report:

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Nobel Systems Inc. 1030 Nevada St, Ste 202, Redlands, CA 92374 Tel: (909) 891-0896 Page 22 Assessor Map Page:

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5. COSTS
STANDARD PRICING:

One Time Setup (initial) Costs
Project Kick Off Meeting and Project Initial Setup Costs······················································ $4,800 (Waived) Annual Hosting Costs:

GeoViewer Online Annual Subscription Fee (Enterprise License) ······································· $24,900/Year GeoViewer Mobile Annual Subscription Fee (Enterprise License)······································· Included Valve Isolation Module Hosting Subscription Fee ······························································· Included Valve Exercise Module Hosting Subscription Fee ································································ Included Hydrant Flushing Module Annual Subscription Fee ···························································· Included USA DigMark application integration with GeoViewer Mobile············································ Included Leak Data Collection Module integration with GeoViewer Mobile······································ Included Sewer Line Cleaning Inspection Module ·············································································· Included Manhole Inspection Module ································································································ Included Core Logic Property Characteristics and Transaction History Reports ································ Included GPS Data Collection Module integration with GeoViewer Mobile······································· Included Unlimited Training················································································································ Included Unlimited Technical Support································································································ Included Total Fee Year One (1) $ 24,900
Total Fee Year Two (2) $ 24,900
Total Fee Year Three (3) $ 24,900
Optional Costs:

Pacific Tec Valve Exercise Machine Bluetooth Chip ····························································· $ 1,500 (Onetime fee) Note:
• The above costs are based on a three (3) year agreement.

Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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EXHIBIT “C”
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EXHIBIT “C”
Prevailing Wage Requirements
A. Public Work. The Consultant hereby expressly acknowledges and agrees that the City has never previously affirmatively represented to the Consultant, its employees or agents in writing or otherwise that the work to be covered under this Agreement is not a “public work,” as defined in Section 1720 of the Labor Code. It is agreed by the Parties that, in connection with the development, construction (as defined by applicable law) and operation of the project, including, without limitation, any public work (as defined by applicable law), if any, the Consultant shall bear all risks of payment or non-payment of state and/or federal prevailing wages and/or the implementation of Labor Code Sections 1726 and 1781, as the same may be enacted, adopted or amended from time to time, and/or any other provision of law. To the extent applicable, the City will enforce all penalties required by law for the Consultant’s failure to pay prevailing wages.

B. Labor Code of California. The Consultant’s attention is directed to Division 2, Part 7, Chapter 1 of the Labor Code of the State of California and especially to Article 2 (Wages); and Article 3 (Working Hours), thereof.

1. In accordance with Sections 1773 and 1773.2 of the Labor Code, the City has found and determined the general prevailing rates of wages in the locality in which the public work is to be performed are those determined by the Director of Industrial Relations and available at https://www.dir.ca.gov/OPRL/2022- 1/PWD/Southern.html.Copies of the prevailing rates of wages are maintained with the City’s principal office and are available to any interested party on request. The Consultant shall post a copy of the prevailing rate of per diem wages at each job site.

2. The Consultant is aware of and will comply with the provisions of Labor Code Section 1776, including the keeping of payroll records and furnishing certified copies thereof in accordance with said section. Pursuant to Labor Code Section 1771.4, the Consultant must submit certified payroll records to the Labor Commissioner using the Department of Industrial Relations’ electronic certified payroll reporting (eCPR) system.

3. Pursuant to Labor Code Section 1810 it is stipulated hereby that eight (8) hours labor constitutes a legal day’s work hereunder.

4. Pursuant to Labor Code Section 1815, work performed by employees of contractors in excess of eight (8) hours per day, and 40 hours during any one week, shall be permitted upon public work upon compensation for all hours worked in excess of eight (8) hours per day at not less than 1 ½ times the basic rate of pay.

5. Pursuant to Labor Code Section 1813, it is stipulated hereby that the Consultant shall, as a penalty to the City, forfeit $25 for each worker employed in the execution Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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of this Agreement by the Consultant or by any subcontractor hereunder for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one (1) calendar week in violation of the provisions of Article 3 (commencing with Section 1810), Chapter 1, Part 7, Division 2 of the Labor Code.

6. The Consultant is aware of and will comply with the provisions of Labor Code Sections 1777.5 and 1777.6 with respect to the employment of apprentices.

Pursuant to Section 1777.5 it is hereby stipulated that the Consultant will be responsible for obtaining compliance therewith on the part of any and all subconsultants or subcontractors employed by him or her in connection with this Agreement.

7. Pursuant to Labor Code Section 1775, it is hereby stipulated that the Consultant shall, as a penalty to the City, forfeit not more than $200 for each calendar day, or portion thereof, for each worker paid less than the prevailing rates as determined by the Director of Industrial Relations for the work or craft in which the worker is employed for the Consultant Services by the Consultant or any sub-consultant or subcontractor.

C. Bidding Eligibility. Pursuant to Labor Code Section 1771.1, no contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations.

D. DIR Monitoring. Pursuant to Labor Code Section 1771.4, Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Docusign Envelope ID: F999F671-DF54-4E78-B0FC-8AA3BEEACB2A

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Agenda Item No. 7 September 2, 2025 | 1
City of La Palma
Agenda Item No. 7
MEETING DATE: September 2, 2025
TO: City Council
FROM: Interim City Manager
SUBMITTED BY: Belinda Deines, Community Development & Public Works Director
AGENDA TITLE: Award of Contract to Transtech Engineers, Inc. for City Engineering Services
RECOMMENDED ACTION:

It is recommended that the City Council authorize the Interim City Manager to enter into a three-year Professional Services Agreement, with two additional one-year extensions, with Transtech Engineers, Inc. to provide professional city engineering services.

SUMMARY:

Beginning in 2013, the City has maintained an on-call contract for licensed city engineering services. The existing contract provides for a City Engineer to be on-site a minimum of one day per week, with additional hours available as required by the City for fast-tracking plan checks and monitoring scheduled projects. In addition, the City Engineer attends weekly department staff meetings and participates in the coordination of specialized projects with staff and other contracted engineering firms (traffic, streets, stormwater, etc.). The existing contract was amended with a oneyear extension expiring in November 2025.

On February 6, 2025, City staff issued a Request for Proposals (RFP) for City Engineering Services (Attachment 1). Interested firms were invited to propose on the services as a City Engineer to act in a staff capacity and as the official designated City Engineer. In addition, the selected Contractor is expected to perform project management, construction inspection, survey, grant management, pavement management, NPDES/FOG management, and other general municipal engineering services for the City. Four (4) qualified firms submitted proposals by the March 4, 2025, deadline.

Each proposal was evaluated on the following criteria: responsiveness, understanding of scope, City Engineer’s qualifications and municipal experience, professionalism of personnel, recent engagement in similar or related projects, references, cost, and interviews with City staff. Each firm was then ranked in order, with the hourly rate and not-to-exceed amount added for a combined ranking as outlined below:

Ranking Firm Hourly Rate Not-to-Exceed Amount
1 Transtech Engineers, Inc. $175.00 $91,000.00
2 Z&K Consultants $197.00 $98,106.00

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Agenda Item No. 7 September 2, 2025 | 2
3 Bowman $189.00 $98,280.00
4 Ladayu Consulting Group $220.00 $114,400.00
All four firms were invited to interview with City staff to discuss their firms’ qualifications, experience, and understanding of the City’s needs. In meeting with Transtech Engineers, Inc. (Transtech), staff was impressed with their breadth of over 35 years in business and operating with a multi-disciplinary approach, including 250 staff members. Transtech has a proven track record and several positive references from similar sized cities in Southern California. They are a large firm providing municipal services to approximately 90 agencies, including serving as contract City Engineer for many agencies, including Alhambra, Commerce, Cudahy, Glendora, Hermosa Beach, Montebello, Monterey Park, Rosemead, Signal Hill, South El Monte, Temple City, and West Covina.

FISCAL IMPACT:

There is sufficient funding within the Fiscal Year 2025-26 includes sufficient funding for the new contract in the amount of $100,000 with 50% in the General Fund (001-380-6000-38010), 20% to the Water Fund (050- 430-6000-00000), 20% to the Gas Tax Fund (011-410-6000-41010), and 10% to the Sewer Fund (052-480-6000-00000). Hours dedicated to specific Capital Improvement Projects, however, will be billed directly to the respective project’s account using the rates provided in the attached rate sheet.

ATTACHMENTS:

1. Engineering Professional Services Agreement

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402423.3 1

AGREEMENT FOR CONSULTANT SERVICES

TRANSTECH ENGINEERS
THIS AGREEMENT FOR CONSULTANT SERVICES (hereinafter, the “Agreement”), is entered into as of September 2,2025 by and between the CITY OF LA PALMA, a municipal corporation (hereinafter, the “City”), and TRANSTECH ENGINEERS, INC. a corporation (hereinafter, the “Consultant”). The Consultant and the City are hereafter together referred to as the “Parties” and each individually as a “Party.”

B. By virtue of the Consultant’s professional skill, experience, and background, the Consultant is qualified to perform the Consultant Services for and on behalf of the City.

EXECUTORY AGREEMENTS
NOW, THEREFORE, in consideration of the facts recited above and the covenants, conditions, and promises contained herein, the City and the Consultant mutually agree as follows:

1. RETENTION AND DUTIES OF CONSULTANT
Retention of Consultant. The City hereby retains the Consultant, and the Consultant accepts this retention from the City, to perform the Consultant Services as set forth in the Scope of Work attached hereto as Exhibit “A”.

Term. This Agreement shall commence on September 2, 2025, and shall be in full force and effect through JUNE 30, 2028. This agreement shall have the option for two (2) extensions, each with a length of one (1) year, unless sooner terminated pursuant to the provision of this Agreement.

Standard of Performance. The Parties mutually acknowledge that the City has retained the Consultant to perform the Consultant Services based upon the professional skills, and experience of the Consultant. Accordingly, in performing the Consultant Services, the Consultant shall use the skill and care that a professional with significant expertise experience in the field, would use under similar circumstances. To the extent that the Consultant retains sub-consultants or subcontractors to perform any portion of any of the Consultant Services, to the extent permitted hereunder, the Consultant has a duty to the City to ensure that the Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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tasks and services performed by such sub-consultants and subcontractors meet the same professional level, skill, and experience expected of the Consultant.

Licenses, Permits, Fees, and Approvals. The Consultant shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Consultant Services prior to commencing work. The Consultant and its employees, agents, and sub-consultants or subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Consultant Services. The Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant’s performance of the Consultant Services, and shall indemnify, defend and hold harmless the City and City Personnel against any such fees, assessments, taxes, penalties or interest levied, assessed, or imposed against the City hereunder.

Personnel. The Consultant shall at all times allocate sufficient qualified personnel as required to perform the Consultant Services. The Consultant represents that the Consultant Services will be performed by the Consultant or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable Federal, State and local law to perform such tasks and services. The Consultant shall pay all wages, salaries, and other amounts due to such personnel in connection with their performance of the Consultant Services and as required by law.

Materials. The Consultant shall equip itself with all necessary goods, materials, equipment and personal property to perform the services specified in this Agreement.

Representation. By executing this Agreement, the Consultant represents that the Consultant (i) has reviewed and considered the Consultant Services to be performed, (ii) has carefully considered how the Consultant Services should be performed, and (iii) generally understands the facilities, difficulties, and restrictions attending performance of the Consultant Services.

Coordination With City. In the performance of the Consultant Services, the Consultant shall report to and receive instructions from the Community Development & Public Works Director of the City or his or her designee (“Contract Administrator”). Tasks or services other than those specifically described in the Scope of Work shall not be performed by the Consultant or any sub-consultant or Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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subcontractor without the prior written approval of the Contract Administrator pursuant to Section 1.11 herein.

Subcontracting Prohibited. The Consultant shall not subcontract the performance of any of the Consultant Services without the prior written approval of the Contract Administrator.

Project Manager. The Consultant agrees that the following person shall be the project manager on behalf of the Consultant under this Agreement, and shall be principally responsible for performing the Consultant Services:

CITY ENGINEER
Notwithstanding the foregoing, the Parties acknowledge that persons other than the abovedesignated project manager of the Consultant may perform tasks or services under this Agreement if the performance of such tasks or services is under the supervision and control of the Consultant’s project manager. The Consultant shall not alter the assignment of the above-designated project manager without the prior written approval of the Contract Administrator.

1.11 Additional Services. If the City changes the scope of the Consultant Services to be performed by the Consultant, or if the Consultant is requested to perform services not specifically described in the Scope of Work (“Additional Services”), the Consultant shall perform such services as are necessary to complete the work, and compensation for the work performed shall be paid by the City in accordance with the Budget and Fee Schedule attached hereto as Exhibit “B” and incorporated herein by this reference, or as otherwise may be agreed in writing by the City and the Consultant. It is expressly understood by the Consultant that the provisions of this Section 1.11 shall not apply to services specifically set forth in the Scope of Work or reasonably contemplated therein. The Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or timeconsuming than the Consultant anticipates and that the Consultant shall not be entitled to additional compensation therefor. Unless contradictory of this Section 1.11, all provisions in this Agreement applicable to the Consultant’s performance of the Consultant Services shall also apply to the Additional Services.

2. COMPENSATION TO CONSULTANT
Payment by the City. The City shall pay to the Consultant for the performance of the Consultant Services compensation in accordance with the Budget and Fee Schedule attached hereto as Exhibit “B”.

Invoices. The Consultant shall invoice the City on a monthly basis for all work performed by the Consultant under this Agreement. Invoices shall include billings for all charges, including authorized direct costs incurred by the Consultant during the month covered by the invoice. All charges for labor or professional services shall describe with specificity the services rendered and shall set forth the number of hours worked and hourly rates in accordance with the Budget and Fee Schedule.

Within thirty (30) days of receipt of an invoice, and upon determination by the City Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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that the invoice is in order and that the Consultant has performed all requested or required services in a timely and competent manner, the City shall pay such invoice.

Record of Payment. The Consultant shall maintain records on all services for and charges to the City under this Agreement for a period of not less than twenty-four (24) months, or for any longer period required by law, after the termination of this Agreement, and make such records available for review and audit if requested by the City at any time during the term, or within twenty-four (24) months, or for any longer period required by law, after the termination of this Agreement. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

3. LEGAL RESPONSIBILITIES
Compliance with Law. The Consultant shall keep fully informed of all applicable Federal and State laws and regional, county, and municipal ordinances and regulations which may in any manner affect those employed by the Consultant or the performance by the Consultant of any tasks or services for or on behalf of the City. The Consultant shall at all times observe and comply with all such laws, ordinances, and regulations, and shall be responsible for the compliance therewith of all work and services performed by the Consultant by or on behalf of the City.

Independent Contractor. The Consultant is retained as an independent contractor only, for the sole purpose of rendering the Consultant Services, and is not an employee of the City. The City shall have the right to control the Consultant only as to results of the Consultant’s services rendered pursuant to this Agreement, and the City shall not have the right to control the means by which the Consultant accomplishes the services performed under this Agreement.

Non-Discrimination. The Consultant shall not discriminate against any employee or applicant for employment because of any impermissible classification pursuant to Federal or State law, including, but not limited to, race, color, religion, religion, national origin, gender, physical or mental disability, age, military status, sexual orientation, gender identity, gender expression, or marital or familial status. The Consultant shall incorporate the foregoing provisions in all subcontracts.

Proprietary Information. All proprietary information developed by the Consultant in connection with, or resulting from, this Agreement, including but not limited to inventions, discoveries, improvements, copyrights, patents, maps, reports, textual material, or software programs, shall be the sole and exclusive property of the City, without restriction or limitation upon their use. In the event the City, without the involvement of the Consultant, modifies or uses the proprietary information for any purpose other than that for which it was created, it does so at its sole risk and without any liability to the Consultant. The Consultant agrees that the compensation to be paid pursuant to this Agreement includes adequate and sufficient compensation for any proprietary information developed in connection with or resulting from the performance of the Consultant Services under Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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this Agreement. The Consultant further understands and agrees that full disclosure of all proprietary information developed in connection with, or resulting from, the performance of services by the Consultant under this Agreement shall be made to the City, and that the Consultant shall do all things necessary and proper to perfect and maintain ownership of such proprietary information by the City. The Consultant hereby agrees to deliver such proprietary information to the City upon the expiration or termination of this Agreement. It is understood and agreed that the proprietary information prepared pursuant to this Agreement is prepared specifically for the City and is not necessarily suitable for any future or other use.

The Parties agree that, until final approval by the City, all data, plans, specifications, reports, and other documents are confidential and will not be released to third parties without prior written consent of both Parties unless required by law.

Patented and Copyright Materials. The Consultant shall assume all costs arising from the use of patented or copyrighted materials, including but not limited to equipment, devices, processes, and software programs, used or incorporated in the services or work performed by the Consultant under this Agreement. Pursuant to Section 3.7 herein, the Consultant shall indemnify, defend (with legal counsel acceptable to the City), and hold the City and its elected and appointed boards, members, officials, officers, agents, representatives, employees, and volunteers (“City Personnel”) harmless from any and all suits, actions, or proceedings of every nature for or on account of the use of any patented or copyrighted materials.

Prevailing Wages. The Parties have determined that prevailing wage laws do not apply to this Agreement because the Consultant Services do not include construction, alteration, demolition, installation, or repair work or other otherwise exempt under California’s prevailing wage laws (Lab. Code, § 1720 et seq.).

Notwithstanding the foregoing, it is agreed by the Parties that, in connection with performance of the Consultant Services, including, without limitation, any and all public works (as defined by applicable law), the Consultant shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Pursuant to Section 3.7 herein, the Consultant shall indemnify, defend (with legal counsel acceptable to the City), and hold the City and City Personnel harmless from and against any liability, loss, damage, cost or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (i) the noncompliance by the Consultant or any party performing the Consultant Services of any applicable local, state, and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, the requirement to pay state prevailing wages and hire apprentices); (ii) the implementation of Section 1781 of the Labor Code, as the same may be amended from time to time, or any other similar law; and/or (iii) failure by the Consultant or any party performing the Consultant Services on the Consultant’s behalf to provide any required disclosure or identification as Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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required by Labor Code Section 1781, as the same may be amended from time to time, or any other similar law.

3.7 Indemnification.

3.7.1. Indemnification of the City. Except as set forth in subdivision 3.7.2, the Consultant shall indemnify, defend (with legal counsel acceptable to the City), and hold harmless the City and City Personnel from and against any and all actions, suits, claims, demands, judgments, attorneys fees, costs, damages to persons or property, losses penalties, obligations, expenses, or liabilities (“Claims”) that may be asserted or claimed by any person or entity arising out of the Consultant’s performance of any tasks or services for or on behalf of the City, whether or not there is concurrent active or passive negligence on the part of the City and/or any City Personnel, but excluding any Claims arising from the sole negligence or willful misconduct of the City or any City Personnel. The Consultant shall defend any action or actions filed in connection with any such claims or liabilities, and shall pay all costs and expenses, including attorney’s fees incurred in connection therewith. The Consultant shall promptly pay any judgment rendered against the City or any City Personnel for any such claims or liabilities. In the event the City and/or any City Personnel is made a party to any action or proceeding filed or prosecuted for any such Claims arising out of or in connection with the work being performed or services being provided under this Agreement, the Consultant shall pay to the City of any and all costs and expenses incurred by the City or City Personnel in such action or proceeding, together with reasonable attorney’s fees and expert witness fees.

3.7.2. Design Professionals. The provisions of this subdivision 3.7.2 apply only in the event that the Consultant is a “design professional” within the meaning of the California Civil Code Section 2782.8(c). If the Consultant is a “design professional” within the meaning of Section 2782.8(c), then notwithstanding subdivision 3.7.1 above, to the fullest extent permitted by law (including, without limitation, Civil Code Sections 2782 and 2782.6), the Consultant shall defend (with legal counsel reasonably acceptable to the City), indemnify, and hold harmless the City and City Personnel from and against any Claim that to the extent it arises out of, pertains to, or relates to, directly or indirectly, in whole or in part, the negligence, recklessness, or willful misconduct of the Consultant, any sub-consultant, subcontractor, or any other person directly or indirectly employed by them, or any person that any of them control, arising out of the Consultant’s performance of any task or service for or on behalf of the City under this Agreement. Such obligations to defend, hold harmless, and indemnify the City or any City Personnel, shall not apply to the extent that such Claims are caused in part by the sole negligence or willful misconduct of the City or such City Personnel. The Consultant shall reimburse the City’s and/or City Personnel’s reasonably incurred defense fees and costs to the extent they Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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are caused by the Consultant’s negligence, recklessness or willful misconduct, or as the parties otherwise agree in settlement. Such fees and costs shall not exceed the Consultant’s proportionate percentage of fault with respect to that Claim; however, pursuant to Civil Code section 2782.8(a), in the event that one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the Consultant shall meet and confer with the City (and, if applicable, other parties) regarding any unpaid defense costs. To the extent the Consultant has a duty to indemnify the City or any City Personnel under this subdivision (b), the Consultant shall be responsible for all incidental and consequential damages resulting directly or indirectly, in whole or in part, from the Consultant’s negligence, recklessness, or willful misconduct.

3.8 CalPERS Representation. Consultant represents that none of its employees or members assigned to this project or working under this Agreement are currently a CalPERS member or are retired annuitants under CalPERS. If any of Consultant’s employees or members assigned to this project or working under this Agreement becomes a CalPERS member during the pendency of this Agreement, or if Consultant assigns work under this Agreement to an employee or member who is or becomes a CalPERS member or CalPERS retired annuitant during the pendency of this Agreement, Consultant shall notify City immediately. Consultant shall not cause any work under this Agreement to be performed by any employees, agents, and subcontractors who are CalPERS members or CalPERS retired annuitants.

3.9 Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Retention of Funds. The Consultant hereby authorizes the City to deduct from any amount payable to the Consultant (whether arising out of this Agreement or otherwise) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate the City for any losses, costs, liabilities, or damages suffered by the City, and all amounts for which the City may be liable to third parties, by reason of the Consultant's negligent acts, errors, or omissions, or willful misconduct, in performing or failing to perform the Consultant's obligations under this Agreement. The City in its sole and absolute discretion, may withhold from any payment due to the Consultant, without liability for interest, an amount sufficient to cover such claim. The failure of the City to exercise such right to Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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deduct or withhold shall not act as a waiver of the Consultant's obligation to pay the City any sums the Consultant owes the City.

Insurance. The Consultant shall not commence the performance of any work or services under this Agreement until the Consultant has obtained all insurance required hereunder, nor shall the Consultant allow any sub-consultant or subcontractor to commence services until all such insurance has been obtained by the sub-consultant or subcontractor. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. All insurance policies shall be issued by an insurance company currently authorized by the California Department of Insurance to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VI (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s Risk Manager. The Consultant shall take out and maintain at all times during the performance of this Agreement the following policies of insurance:

3.11.1. Workers Compensation Insurance to cover the Consultant’s employees as required by law; and the Consultant shall require all subcontractors to provide such compensation insurance for all of the latter’s employees. Each such policy of worker compensation insurance shall carry the following endorsements:
(a) “The insurer waives all rights of subrogation against THE CITY OF LA PALMA, its officers, officials, agents, employees, and representatives.”
(b) “This insurance policy shall not be canceled, limited or nonrenewed by the insurer until thirty (30) days after receipt by THE CITY OF LA PALMA of a written notice of such cancellation, limitation, or reduction of coverage.”

3.11.2. Comprehensive Commercial General Liability Insurance for bodily injury, death, and property damage which may arise from the negligent performance of the Consultant, its employees, agents representatives, successors, and assigns while performing work or services under this Agreement, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate. Each such policy of insurance shall be in a form satisfactory to the City and shall contain the following endorsements:
(a) “THE CITY OF LA PALMA, its officers, officials, employees, and representatives, are hereby declared to be additional insureds under the terms of this policy with respect to the operations and activities of the named insured at or from the premises of THE CITY OF LA PALMA described above.”
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(b) “This insurance policy shall not be canceled, limited, or not renewed until thirty (30) days after receipt by THE CITY OF LA PALMA of a written notice of such cancellation, limitation, or ten (10) days if cancellation is due to nonpayment of premiums reduction of coverage.”
(c) “This insurance policy is primary insurance and no insurance held or owned by the designated additional insureds shall be called upon or looked to cover a loss under said policy; THE CITY OF LA PALMA shall not be liable for the payment of premiums or assessments on this policy.”

3.11.3. Comprehensive Automobile Liability Insurance, including owned (if any), non-owned, and hired automobiles, in a minimum Combined Single Limit of $1,000,000 per occurrence for bodily injury, death, and property damage.

Each such policy of insurance shall be in a form satisfactory to the City and shall contain the following endorsements:
(a) “THE CITY OF LA PALMA, its officers, officials, employees, and representatives, are hereby declared to be additional insureds under the terms of this policy with respect to the operations and activities of the named insured at or from the premises of THE CITY OF LA PALMA described above.”
(b) “This insurance policy shall not be canceled, limited, or not renewed until thirty (30) days after receipt by THE CITY OF LA PALMA of a written notice of such cancellation, limitation, or ten (10) days if cancellation is due to nonpayment of premiums or reduction of coverage.”
(c) “This insurance policy is primary insurance and no insurance held or owned by the designated additional insureds shall be called upon or looked to cover a loss under said policy; THE CITY OF LA PALMA shall not be liable for the payment of premiums or assessments on this policy.”

3.11.4. Professional Liability Insurance for the Consultant’s negligent acts, errors, and omissions of a professional nature, with coverage in a minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Agreement, and the Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

3.11.5. Renewal of Insurance.At least thirty (30) days prior to the expiration of any policy of insurance required under Paragraph 3.11.1, 3.11.2, 3.11.3 or

3.11.4, a signed complete certificate of insurance, with all endorsements Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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provided herein, showing that such insurance coverage has been renewed or extended, shall be filed with the City.

3.11.6. Prohibited Insurance Provisions. Insurance policies required under Paragraph 3.11.1, 3.11.2, 3.11.3 or 3.11.4, shall not include any limiting provision or endorsement that has not been submitted to the City for approval. By way of example, additional insured endorsements shall not be limited to “ongoing operations,” exclude contractual liability, restrict coverage to the “sole” liability of the Consultant, or contain any other limitation contrary to this Agreement.

3.11.7. Variations to Insurance Requirements. The City may, but is not required to, approve in writing a variation in the foregoing insurance requirements, upon a determination that the coverage, scope, limits, and forms of such insurance are either not commercially available, or that the City’s interests are otherwise fully protected.

3.12 Conflicts of Interest.

3.12.1. City Personnel. No City Personnel shall have any financial interest, direct or indirect, in this Agreement, or participate in any decision relating to this Agreement that affects his or her financial interest or the financial interest of any corporation, partnership, association or other entity in which he or she is interested, in violation of any federal, state or city statute, ordinance or regulation. The Consultant shall not employ any such person while this Agreement is in effect.

3.12.2. Consultant. The Consultant represents, warrants and covenants that he, she or it presently has no interest, direct or indirect, which would interfere with or impair in any manner or degree the performance of the Consultant’s obligations and responsibilities under this Agreement. The Consultant further agrees that while this Agreement is in effect, the Consultant shall not acquire or otherwise obtain any interest, direct or indirect, that would interfere with or impair in any manner or degree the performance of the Consultant’s obligations and responsibilities under this Agreement. The Consultant acknowledges that pursuant to the provisions of the Political Reform Act (Government Code section 87100 et seq.), the City may determine the Consultant to be a “consultant” as that term is defined by the Act. In the event the City makes such a determination, the Consultant agrees to complete and file a “Statement of Economic Interest” with the City Clerk to disclose such financial interests as required by the City. In such event, the Consultant further agrees to require any other person doing work under this Agreement to complete and file a “Statement of Economic Interest” to disclose such other person’s financial interests as required by the City.

No Undue Influence. The Consultant declares and warrants that no undue influence or pressure is used against or in concert with any officer or employee of Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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the City in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City shall receive compensation, directly or indirectly, from the Consultant, or from any officer, employee, or agent of the Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. The Consultant further warrants that it has not employed or retained any company or person other than a bona fide employee working for the Consultant, to solicit or secure this Agreement and that it has not paid or agreed to pay any company or person any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

No Benefit to Arise to City Employees. No member, officer, or employee of the City, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to this Agreement during his/her tenure or for one (1) year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for the Consultant Services to be performed under this Agreement.

4. RIGHTS AND REMEDIES
Termination By the City. The City reserves and has the right and privileges, at its sole discretion and with or without cause at any time during the term of this Agreement, of suspending, canceling or terminating this Agreement or any work in connection with this Agreement with or without any breach or failure to perform of the Consultant. Upon receipt of any notice of termination from the City, the Consultant shall immediately cease all services hereunder except such as may be specifically approved in writing by the Contract Administrator. In the event of termination under this Section 4.1, all finished or unfinished data, studies, maps, reports, and other items prepared by the Consultant shall become the property of the City, and the Consultant shall promptly deliver such items to the City. In the event of termination under this Section 4.1, the City shall pay the Consultant for all authorized services performed and for all authorized and invoiced expenses incurred up to the date of termination of this Agreement, on a time and materials basis in accordance with the Budget and Fee Schedule attached hereto as Exhibit “B”.

Performance to the City’s Satisfaction. The Consultant agrees to perform all work to the reasonable satisfaction of the City. If the services performed under this Agreement are not satisfactory, the City has the right to take appropriate action, including but not limited to: (i) meeting with the Consultant, its agents or subcontractors to review the quality of the work and resolve matters of concern; (ii) requiring the Consultant to have the work repeated at no additional fee until it is Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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satisfactory; (iii) withholding payment of the City’s compensation to the Consultant for any unsatisfactory work performed; (iv) suspending delivery of work to the Consultant for an indefinite time; and/or (v) terminating this Agreement.

4.3 Default, Remedies.

4.3.1. Default of Insurance Requirements. In addition to any other remedies at law or equity the City may have if the Consultant fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time required by Section 3.9 herein, the City may, at its sole option, exercise any of the following remedies, which are alternatives to other remedies the City may have and are not the exclusive remedy for the Consultant’s breach:
(a) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement;
(b) Order the Consultant to stop work under this Agreement or withhold any payment that becomes due to the Consultant hereunder, or both, until the Consultant demonstrates compliance with the insurance requirements herein; and/or
(c) Immediately terminate this Agreement.

4.3.2. Other Defaults. In addition to any other remedies at law or equity the City may have, if the Consultant materially breaches any of the terms of this Agreement, the City's remedies shall include, but not be limited to, any or all of the following:
(a) Immediately terminate this Agreement; and/or
(b) Take over the work and prosecute the same to completion by contract with another consultant or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the services required hereunder, including costs incurred by the City in retaining a replacement consultant and similar expenses, exceeds the Budget contained in Exhibit “B”.

Force Majeure. Any time period specified in this Agreement for performance of services shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the City or the Consultant, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the delaying Party shall within ten (10) days of the time the Party knew or should have known of such delay notify the other Party in writing of the causes of the delay (“Force Majeure Event”). If the Consultant is the delaying Party, the City shall ascertain the facts and the extent of Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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delay and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the City such delay is justified. The City’s determination shall be final and conclusive upon the parties to this Agreement. In no event shall the Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused. The Consultant’s sole remedy shall be extension of this Agreement pursuant to this section. For the avoidance of doubt, Force Majeure shall not include (a) financial distress nor the inability of either party to make a profit or avoid a financial loss, (b) changes in the market prices or conditions, or (c) a party’s financial inability to perform its obligations hereunder. The current events related to the COVID-19 pandemic are known and shall not constitute Force Majeure Event; future impacts of the COVID19 pandemic may be considered a Force Majeure Event to the extent that they prevent the performance of a Party's obligations under this Agreement.

5. MISCELLANEOUS
Notices. All notices, invoices or other instruments required or permitted to be given under this Agreement shall be served by personal delivery or deposited in a United States mail depository, postage prepaid, and addressed as follows:

If to the City: CITY OF LA PALMA
7822 WALKER STREET
LA PALMA, CA 90623
ATTN: COMMUNITY DEVELOPMENT &

PUBLIC WORKS DIRECTOR
If to the Consultant: TRANSTECH ENGINEERS, INC.
13367 BENSON AVENUE
CHINO, CA 91710
or such other address or person as either Party may indicate to the other in writing. Service States mail depository, postage prepaid and addressed as set forth above.

Integration. This Agreement represents the entire understanding of the City and the Consultant as to those matters contained herein, and no prior oral or written understanding shall be of any force or effect with regard to those matters covered by this Agreement. This Agreement may not be modified, altered, or amended except in writing signed by both the City and the Consultant. The Contract Administrator is hereby authorized to approve and effectuate amendments to this Agreement to the extent permitted by applicable law.

Construction, Venue. This Agreement shall be construed in accordance with the laws of the State of California and as if drafted by both parties hereto. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. Legal actions concerning any dispute, claim, or matter arising out Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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of or in relation to this Agreement shall be instituted and maintained in the Superior Courts of the State of California in the County of Orange, or in any other appropriate court with jurisdiction in such County, and the Consultant agrees to submit to the personal jurisdiction of such court.

Rights and Remedies are Cumulative. Except as may be expressly set forth in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies or other rights or remedies as may be permitted by law or in equity shall not preclude the exercise by such Party, at the same or different times, of any other rights or remedies to which such Party may be entitled.

Severability. If any term or provision of this Agreement is found by a court of competent jurisdiction to be invalid, illegal or unenforceable in any jurisdiction, the invalidity, illegality or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable term or provision in any other jurisdiction. Upon a determination that any term or provision is invalid, illegal or unenforceable, the Parties shall negotiate in good faith to modify this Agreement to effect the original intent of the Parties as closely as possible in order that the transactions contemplated hereby be consummated as originally contemplated to the greatest extent possible.

Assignment. The Consultant shall not assign or otherwise transfer any of its rights or obligations under this Agreement without the prior written consent of the City; and any such assignment or other transfer without such consent shall be void.

Consultant not a City Agent. Except as the City may specify in writing, the Consultant shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent. This Agreement does not grant to the Consultant any authority, express or implied, to bind the City to any obligation whatsoever.

Attorney’s Fees. In the event any action is commenced by one Party to this Agreement against the other to enforce any of the rights or obligations arising from this Agreement, the prevailing Party in such action, in addition to any other relief and recovery ordered by the court, shall be entitled to recover all statutory costs, together with reasonable attorney’s fees.

Successors and Assigns. Subject to the provisions of Paragraphs 1.9 and 5.6 hereinabove, this Agreement, and all of the covenants, terms, and conditions hereof, shall be binding upon, and inure to the benefit of, the City, the Consultant, and their respective successors and assigns.

5.10 Authority of Signatories. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this Agreement Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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on behalf of said Parties and that by so executing this Agreement the Parties are formally bound to the provisions of this Agreement.

5.11 No Waiver. No waiver by either Party of any of the provisions of this Agreement shall be effective unless explicitly set forth in writing and signed by the Party so waiving. Except as otherwise set forth in this Agreement, no failure to exercise, or delay in exercising, any right, remedy, power or privilege arising from this Agreement shall operate or be construed as a waiver thereof, nor shall any single or partial exercise of any right, remedy, power or privilege hereunder preclude any other or further exercise thereof or the exercise of any other right, remedy, power or privilege.

No Third-Party Beneficiaries. This Agreement benefits solely the Parties to this Agreement and their respective permitted successors and assigns and nothing in this Agreement, express or implied, confers on any other person any legal or equitable right, benefit or remedy of any nature whatsoever under or by reason of this Agreement.

Non-Liability of City or Consultant Personnel. No City Personnel shall be personally liable to the Consultant, or any successor in interest, in the event of any default or breach by the City, or for any amount which may become due to the Consultant or its successor, or for breach of any obligation of the terms of this Agreement. Similarly, the Consultant’s services shall not subject the Consultant’s individual shareholders, employees, officers or directors to any personal legal exposure for the risks associated with this Agreement. Therefore, and notwithstanding anything to the contrary contained herein, the City and the Consultant agree that as the sole and exclusive remedy against the other, any claim, demand or suit shall be directed and/or asserted only against the entities that are the parties to this Agreement and not against any City Personnel or any of the Consultant’s individual shareholders, employees, officers or directors except for acts of willful misconduct or as otherwise prohibited by law.

Execution. The persons executing this Agreement on behalf of each of the Parties hereto represent and warrant that (i) such Party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said Party, (iii) by so executing this Agreement, such Party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said Party is bound. This Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the Parties.

Survival. The terms, provisions, representations and certification contained in this Agreement, or inferable therefrom, shall survive the termination of this Agreement and the payment of the compensation hereinabove provided.

Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

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IN WITNESS WHEREOF, this Agreement has been executed as of the date first written above.

CITY OF LA PALMA
By: Mike Egan
Interim City Manager
ATTEST:

Norma I. Alley, MMC
City Clerk
TRANSTECH ENGINEERS, INC.

By:
________________________________
Allen Cayir, President
Name, Title
TRANSTECH ENGINEERS, INC.

By:
________________________________
Sybil Cayir, Secretary
Name, Title
APPROVED AS TO FORM:

COLANTUONO, HIGHSMITH & WHATLEY, PC
By:______________________________________
_ Ajit S. Thind, City Attorney
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Exhibit “A”
Scope of Work
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Proposal
CITY

ENGINEERING

SERVICES
Submitted To
City of LA PALMA
Submitted on:
https://procurement.opengov.com/portal/cityoflapalma
www.transtech.org
Submitted By
TRANSTECH Engineers, Inc.

Contact Person:

Ray Casey, PE
Contract Principal/Designated City Engineer
E: [email protected]
C: 951-453-1957; O: 909-595-8599
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Table of Contents

CITY ENGINEERING SERVICES
Our proposal is prepared in the format required in RFP Section “III. Proposal Content and Organization” and includes proposal Sections listed below in the same order as specified in the RFP.

Sections Page No.

A. Cover Letter 1
B. Key Project Staff and Qualifications 4
B1. Organizational Chart 4
B2. Staff Qualifications / Resumes 4
B3. Subconsultants 15
B4. Caltrans Form 10-U 17
B5. Proposition 218 20
C. Scope of Services, Work Plan, and Schedule 21
C1. Project Understanding 21
C2. Scope of Work 25
C3. Service Approach 27
D. Client References and Work Product Examples 33
E. Services Budget Estimate and Cost Proposal 50
F. Exceptions 52
G. Non-Collusion Declaration 53
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Proposal 1

CITY ENGINEERING SERVICES
March 4, 2025
City of LA PALMA
Submitted on: https://procurement.opengov.com/portal/cityoflapalma Proposal, CITY ENGINEERING SERVICES
Transtech is pleased to submit this Proposal for the subject services.

Established in 1989, Transtech (a California Corporation) is a multi-disciplinary engineering consulting firm.

Transtech has been in business for over 35 years.

Transtech has a large pool of well experienced staff and resources readily available to provide requested services, and respond to requests in a timely, efficient, and cost-effective manner. Our staff and resources include approximately 250 staff. including building officials, plan checkers, inspectors, permit technicians, engineers, project managers, designers, inspectors, construction managers, traffic and transportation analysts, technicians, support personnel.

Our multi-disciplinary service capabilities include:
• City Engineer, City Traffic Engineer, Development Review, Public Works Engineering, Plan Check, Inspection
• Civil Engineering,
• Staff Augmentation
• CIP Program and Construction Management and
Inspection
• Grant Writing and Federally Funded Project Management • Labor Compliance
• Building & Safety Services, Building Inspection, Plan Check, Building Evaluations, City Building Official,
Code Enforcement
• Planning Support
• Traffic and Transportation Planning and Engineering
• Water Resources Engineering
• Surveying, Mapping, ALTA, ROW Eng
We are providing municipal services to approximately 90 public agencies, including serving as Contract City Engineer, City Traffic Engineer for many agencies in Southern California. • Alhambra (City Engineer, Traffic Engineer, Building Official, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Commerce (City Engineer, Traffic Engineer, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Carson (Building Official, Plan Check, Inspection, CIP Management, General Engineering) • Cudahy (City Engineer, Traffic Engineer, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Glendora (City Engineer, Traffic Engineer, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Hermosa Beach (Interim City Engineer, Plan Check, CIP Management, General Engineering) • Lancaster (Interim City Engineer, Traffic Engineer, Inspection, Staff Augmentation, General Engineering) • Lynwood (Interim City Engineer)
• Lomita (Plan Check, Inspection, General Engineering)
About Transtech Video
Highlight:

CLICK HERE
www.transtech.org
A. Cover Letter
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Proposal 2

CITY ENGINEERING SERVICES
• Montebello (City Engineer, Traffic Engineer, Building Official, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Monterey Park (City Engineer, Traffic Engineer, Building Official, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Rancho Palos Verdes (Traffic Engineer, Plan Check, Inspection, CIP Management, General Engineering) • Rialto (Interim City Engineer, Traffic Engineer, Inspection, CIP Management, General Engineering) • Rolling Hills Estates (CIP Management, Inspection, General Engineering) • Rosemead (City Engineer, Traffic Engineer, Building Official, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• San Marino (City Traffic Engineer)
• Signal Hills (City Engineer, CIP Management)
• South El Monte (City Engineer, Traffic Engineer, Building Official, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• Temple City (City Engineer, Traffic Engineer, Building Official, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
• West Covina (City Engineer, Traffic Engineer, Plan Check, Inspection, CIP Management, Grant Writing and Administration, General Engineering)
Transtech has experience in various types of projects, such as:
• Street Rehabilitation and Reconstruction
• Traffic Signal and Street Lighting
• ADA Improvements
• Water, Drainage, Sewer Improvements
• Bridges
• Parks and Playgrounds
• Parking Structures
• Community Centers
• Libraries
• City Halls
• Fire Stations
• Renovation of Historic Buildings
We have extensive experience working with Public Agencies/Cities in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies. Several of our staff members are former City Engineers and Public Works Directors.

We have extensive experience in working with Caltrans. One of our Staff Member is former Dep. Dir. of Caltrans District. 7.

We have extensive experience in the management and administration of federally funded projects. We managed over 40 federally funded projects in the past few years.

We have proven track record in obtaining outside grants for its client cities. We have obtained over $400M in various funds for our client cities.

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Proposal 3

CITY ENGINEERING SERVICES
Proposition 218. Item 5 in RFP Section “B. Key Project Staff and Qualifications” states the following: “5. The proposing entity must demonstrate clear understanding of the Proposition 218 process and capability to prepare all required documentation.
• Following is our experience with Proposition 218: Several of our Sr. Staff members have served Cities in various management capacities, including as City Engineers, Public Works Directors, City Managers, and have gone thru Proposition 218 process for rate increases, including for Water, Sewer and Solid Waste rates at various cities. We have experienced staff/resources and understanding of the Proposition 218 process, and capability to prepare all required documentation.

Principal City Engineer: Ray Casey, PE, who is our proposed Contract Principal / Principal City Engineer, is former City Engineer, PW Director, City Manager. His experience with Public Agencies include:
• City of Yucaipa, City Manager
• City of Yucaipa, Public Works Director
• City of San Bernardino, Dep. Director of Development Services/City Engineer • Isabella County Road Commission, Engineer Manager
• City of Temecula, Principal Engineer Land Development Transtech is proud to support civic and community activities, which demonstrates our commitment to the progress, health, and well-being of the communities we serve. In services and partnership with our client cities, we have a proven record of active engagement in City and Community events, programs, causes, and initiatives. Our goal is not just to serve as an engineering consultant which is what we are best at, but actively partnering with our clients, to further enhance the City’s reputation as an ideal community to live, invest, work, and play in.

Thank you for the opportunity to submit this Proposal.

Should you have any questions, or require additional information, please contact the undersigned.

City required Statement: The proposal is valid for at least ninety (90) days.

Sincerely,
Ray Casey
Ray Casey, PE, Contract Principal / Principal City Engineer E: [email protected]; C: 951-453-1957; O: 909-595-8599 Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 4

CITY ENGINEERING SERVICES
B1. Organizational Chart
B2. Staff Qualifications / Resumes
B2.a. Staffing Approach
Transtech staffing approach is designed to provide the requested services in:
 HIGH QUALITY  TIMELY  EFFICIENT  COST-EFFECTIVE  CUSTOMER FRIENDLY manner, which are 5 pillars of our service approach.

B. Key Project Staff and Qualifications

AHMAD ANSARI, PE
Sr. Engineer, Contract Principal
 30 yrs of experience.
 Prior experience includes working
for public agencies as PW Dir.,
City Engineer.

MICHAEL DAVID LLOYD, PE, TE, QSD/P
Sr. Engineer
 Prior experience includes working for public
agencies, including as PW Director, City Engineer,
Engineering Manager, CIP Manager.
 30 yrs of experience.

DAVID RAGLAND, PE, PLS, QSD/P, QISP
Sr. Engineer/Surveyor
 Licensed Civil engineer and Land Surveyor.
 Diverse experience in a wide variety of projects.
 35 yrs of experience.

AZITA FAKOORBAYAT, PE
Sr. Engineer
 Prior experience includes working for public
agencies.
 25 yrs of experience.

ROBERT QUINTERO
Sr. Project Manager, Utility Coordinator
 Prior experience includes working for public agencies in various capacities.
 Also worked at SCE as Dir. of Government Relations.
 25 yrs of experience.

ALI ZAGHARI, PE, PMP
Sr. Engineer
(PM, Caltrans Coordination, QC/QA)
 Prior experience includes working for Caltrans Distr
7, Transp. Management & Operations at various
capacities, including as Dep. Distr. Dir, Traffic Ops.
 35 yrs of experience.

JANA ROBBINS, PTP, RSP
Principal Traffic/Transp Planner
 Serves as Sr. Traffic and Transportation Planner.
at TT Contr. Cities.
 25 yrs of experience.

MELISSA DEMIRCI, RSP
Principal, Municipal Services,
Governmental Affairs Support
Grants Manager
 Prior experience includes working at the City of Los
Angeles, Mayor’s Office Energy and Env. Team.
 12 yrs of experience.

OKAN DEMIRCI, PE, QSD/P
Principal CIP Manager
 Oversees CIP Management Operations and Staff.
 Extensive experience in Fed Funded Projects and
Caltrans LAPM.
 15 yrs of experience.

Transtech may use specialty subconsultants for the following specialty services:

Funding / Labor Compliance Support:: AVANT GARDE, Inc. (DBE/WBE); www.agi.com.co Geotechnical/Soils Report Review. Support:: GEO-ADVANTEC, Inc.; www.geoadvantec.com Landscape Architecture Support:: WITHERS & SANDGREN, LTD; www.withersandsandgren.com Survey Support:: VANLENCO, Inc.; www.vanlenco.com
Environmental Consulting Support:: ULTRA SYSTEM, Inc. (DBE/WBE Firm); www.ultrasystems.com Architectural Consulting Support:: IDS GROUP, Inc.; www.idsgi.com

MICHAEL ACKERMAN, PE, QSD/P,
QISP
Sr. Engineer
 Prior experience includes working for public
agencies and Caltrans.
 25 yrs of experience.

RAY CASEY, PE, Contract Principal / Principal City Engineer  35 years of experience.
 Prior experience with Public Agencies include:
• City of Yucaipa, City Manager
• City of Yucaipa, Public Works Director
• City of San Bernardino, Dep. Director of Development Services/City Engineer • Isabella County Road Commission, Engineer Manager
• City of Temecula, Principal Engineer Land Development Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 5

CITY ENGINEERING SERVICES
Our staffing allocation is structured to maintain responsive services and communication with City at all times:
• Contract Principal
• Designated on-site Staff
• Designated Sr. Engineers as Task Leads
• Secondary/backup task leads when needed
• Support Staff
• Specialty subconsultants if any specialty services are needed o Funding / Labor Compliance Support: AVANT GARDE, Inc. (DBE/WBE Firm); www.agi.com.co o Geotechnical Engineering Support: GEO-ADVANTEC, Inc.; www.geoadvantec.com o Landscape Architecture Support: WITHERS & SANDGREN, LTD; www.withersandsandgren.com o Survey Support: VANLENCO, Inc.; www.vanlenco.com
o Environmental Consulting Support: ULTRA SYSTEM, Inc. (DBE/WBE Firm); www.ultrasystems.com o Architectural Consulting Support: IDS GROUP, Inc.; www.idsgi.com B2.b. Staff Qualifications
Transtech has a large pool of well experienced staff with credentials and certifications and proven track record in providing City Engineering Services in a timely, efficient, cost-effective and customer friendly manner:
• Our staff and resources include approximately 250 staff, including project managers, civil engineers, designers, traffic and transportation analysts, technicians plan and map checkers, surveyors, inspectors, construction managers, building officials, building plans examiners, building inspectors, planners and support personnel. • One of the unique qualifications of Transtech is that we serve public agencies as municipal contract service providers. Several of our senior staff members have previously worked for Public Agencies in various capacities, such as Public Works Director, City Engineer, City Traffic Engineer, CIP Manager, Building Official, Planner, and various other capacities.
• We have extensive experience working with Public Agencies in similar assignments. We are accustomed to working with governmental agencies, and have a good understanding of public agency issues, procedures, and policies.

Licenses and Certificates of the Firm and Staff Members in Diversified Fields:

Several of our engineers are licensed as Professional Engineers by the State of California Board for Professional Engineers, Land Surveyors, and Geologists (BPELSG).
 PE (Licensed Civil Engineer
 TE (Licensed Traffic Engineer)
 PLS (Licensed Land Surveyor)
 QSD (Construction General Permit Qualified SWPPP Practitioner)  QSP (Construction General Permit Qualified SWPPP Developer)  QISP (Industrial General Permit Qualified Industrial Stormwater Practitioner)  PMP (Professional Transportation Planner)
 RSP (Registered Safety Professional)
 CASp (Certified Access Specialist)
 PMP (Certified Project Management Professional)
 CPSWQ (Certified Professional in Storm Water Quality
 CPESC (Certified Professional in Erosion and Sediment Control)  LEED AP (Professional with specialty credential with knowledge in green building practices  Registered Construction Inspector by American Construction Inspectors Association Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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 Certified International Municipal Signal Association “IMSA” level III Technician Also, several of our staff members are certified by the International Code Council (ICC).

Building Official Certifications:
 Certified Master Code
Professional
 Building Code Official
 Building Official
Plan Check Certifications:
 Residential Building Plans
Examiner
 Commercial Building Plans
Examiner
 California Building Plans
Examiner
 Certified Sustainability
Professional
 CalGreen Plans Examiner
 Accessibility Plans Examiner
 Commercial Energy
Conservation Plans Examiner
 Residential Plans Examiner
 Mechanical Plans Examiner
 Plumbing Plans Examiner
 Electrical Plans Examiner
Inspection Certifications:
 Combination Inspector
 Commercial Building Inspector
 Residential Building Inspector
 Accessibility Inspector
 Commercial Energy Conservation
Inspector
 Electrical Inspector
 Commercial Electrical Inspector
 Residential Electrical Inspector
 Residential Energy Conservation
Inspector
 Residential Building Inspector
 Residential Mechanical Inspector
 Mechanical Inspector
 Commercial Mechanical Inspector
 Plumbing Inspector
 CalGreen Inspector
 Building Inspector CBC
 Building Inspector UBC
 Plumbing Inspector UPC
 California Building Inspector
 California Commercial Plumbing
Inspector
 California Residential Mechanical
Inspector
 California Residential Mechanical
Inspector
Additional Inspection Certifications:
 IAPMO Plumbing, Mechanical
Inspector
 Fire Code Inspector
 Fire Inspector II
 California UST Inspector
Permit Technician Certification:
 Permit Technician
CACEO Certified Code Enforcement
Officer
State of California Safety Assessment
Program:

CalOES SAP Evaluator
B2.c. Staff Resumes
RAY CASEY, PE, Contract Principal / Principal City Engineer Education
• BS Civil Engineering & Construction Management Princeton University Registrations/Certifications
• Licensed Civil Engineer
Highlights
Mr. Casey has over 35 years of past experience, and has worked at several municipalities in Southern California at executive management level, including City Manager, Public Works Director, City Engineer, CIP Manager, Construction Manager, Land Development Engineer. Mr. Casey has excellent working relationship and rapport with regional and sub-regional governmental/regulatory agencies in Inland Empire. At Transtech, Mr. Casey provides support at various Contract Cities, including oversight of in Public Works, City Engineering, and CIP Management. He has a broad knowledge of local government operations, including preparation and presentation of agenda reports to advisory boards, commissions and city councils.

His experience working for public agencies includes:
• City of Yucaipa, City Manager
• City of Yucaipa, Public Works Director
• City of San Bernardino, Dep. Director of Development Services/City Engineer • Isabella County Road Commission, Engineer Manager
• City of Temecula, Principal Engineer Land Development Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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AHMAD ANSARI, PE, Contract Principal
Education
• BS in Engineering, MBA
Registrations/Certifications
• Licensed Civil Engineer
Highlights
Mr. Ansari has over 30 years of past experience in City and County Public Works and has worked at several municipalities in Southern California, including:
• City of Moreno Valley- Public Works Director/City Engineer • City of Rialto- Public Works Director/City Engineer
• City of Perris- Public Works Director
• City of Pomona- Deputy Public Works Director/Assistant City Engineer.

He has managed CIP Programs and Public Works Operations, and served as the responsible in charge of numerous multi-disciplinary teams, including:
• Capital Improvement Program project management and delivery; Real Property/Right of Way acquisition and management; Traffic and Transportation engineering; Private Development/Entitlement process review and approval; Maintenance and Operations including roads, storm drains, sewers, parks, facilities, traffic signals, signs/striping, fleet; Special Districts, Landscape/Lighting Assessment; Electric Utility
AZITA FAKOORBAYAT, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Licensed Civil Engineer
Highlights
Ms. Fakoorbayat has over 25 years of experience. She has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Recent Experience with Transtech’s contract Cities:

Contract CIP Project Manager, City of Carson: As contract CIP Project Manager, coordinate various CIP projects throughout project design phase to construction. Projects include parks and facility projects and various public works improvements.

Contract CIP Project Manager, City of Chino: As contract CIP Project Manager, coordinate various CIP projects throughout project design phase, including concrete, asphalt, storm drain, sewer, water, grading, traffic signal, accessibility. Conduct design review, PS&E review, constructability and biddability review, and manage design phase of various CIP projects, and manage and coordinate various CIP projects with various design engineers to ensure project design phases are completed within time and budget, and proceed with construction.

Contract CIP Project Manager, City of Hermosa Beach: City Engineering Support and CIP Project Management Services
Contract CIP Project Manager, City of La Canada Flintridge: City Engineering Support and CIP Project Management Services
Public Agency Experience:
• Principal Engineer, City of Costa Mesa, CA
• As Principal Engineer, perform a broad range of highly complex and professional • Civil Engineer I, Pierce County Public Works Utilities and Transportation • Services, Design Section, Tacoma, WA
• Assistant City Engineer, City of Sumner, Sumner, WA
Private Consulting Experience:
• Senior Project Manager, Afb Group, Laguna Niguel, Ca
• Senior Project Manager, Berryman & Henigar, Santa Ana, Ca • Project Manager, CNC Engineering, Newport Beach, Ca
• Senior Design Engineer/ Project Manager, Harding Lawson Associates Group Inc., Bellevue, Wa Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 8

CITY ENGINEERING SERVICES
MICHAEL DAVID LLOYD, PE, TE, QSD, QSP, Sr. Engineer
Education
• MS Civil Engineering, Texas A&M University
• BS Civil Engineering, Southern Methodist University
• MS Public Policy, Georgetown University
Registrations/Certifications
• Licensed Civil Engineer
• Licensed Traffic Engineer
• QSD, QSP
Highlights
Mr. Lloyd has over 30 years of experience, including working in both public and private sector. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Lloyd has worked for the City of Moreno Valley for 18 years and been responsible for the programming, designing and delivery of multi-disciplinary capital improvement program projects, and served in various capacities as:
• Assistant City Manager responsible for Public Works and Community Development Departments • Public Works Director
• City Engineer Land Development Division Manager
• Land Development Engineer
• Sr. Engineer
• Civil Design Engineer
• Traffic Engineer
• CIP Project Manager
• Construction Manager
As part of his responsibilities, Mr. Lloyd has:
• Maintained regular communications with developers and business owners working within the City to ensure satisfactory project progress.
• Represented the City at WRCOG committees.
• Oversaw upgrades to Accela / Digital Plan Room that streamlined the submittal process. • Oversaw the restructuring of Moreno Valley Utility and staffing of new positions. • Assisted with the restaffing of the Business and Safety Division, Planning Division, and Community Enhancement Division.
• Ensured City Council priorities are addressed in a timely manner with positive outcomes. • Oversaw Department’s preparation and submittals for various grant applications consistent with City Council priorities and the CIP.

DAVID RAGLAND, PE, PLS, QSD, QSP, QISP, Sr. Engineer/Surveyor Education
• Humboldt State University, CA, Bachelor of Science
Registrations/Certifications
• Licensed Civil Engineer
• Licensed Land Surveyor
• QSD, QSP, QISP
Highlights
Mr. Ragland is a civil engineer and land surveyor has over 30 years of diverse experience in a wide variety of projects in civil engineering. He has managed numerous multi-disciplinary teams dealing with the planning, engineering, entitlement, environmental permitting, development and construction of urban and rural development, and public works projects. His experience also includes special emphasis on complex grading and hillside developments (has worked on the civil engineering and development of more than 40,000 acres of hillside properties), preparation of due diligence and project feasibility analysis, through conceptual planning and design to entitlement and construction.

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 9

CITY ENGINEERING SERVICES
MICHAEL ACKERMAN, PE, QSD, QSP, QISP, Sr. Engineer
Education
• BS in Engineering
Registrations/Certifications
• Licensed Civil Engineer
• QSD, QSP, QISP
• RE Academy, Caltrans
• Water Pollution Control Compliance on Construction Sites for RE, Caltrans • Construction Program Management Workshop, FHWA
• Field Office Procedures Course, Caltrans
• California Work Zone Inspection – High Speed, Caltrans • Asphalt Concrete Inspection and Rehabilitation Strategies, Caltrans Highlights
Mr. Ackerman has 25 years of experience. At Transtech, he has been working as a Sr. Engineer at various Transtech City Engineering Contracts. He has served at various Cities under Transtech’s City Engineering Contracts, including Temple City, Huntington Park, and Alhambra. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

Mr. Ackerman’s experience also includes working at Caltrans and other agencies:
• Caltrans District 8: Mr. Ackerman was a civil transportation engineer for Caltrans District 8 where he was involved in the design and construction of various projects. • City of San Bernardino: Mr. Ackerman was involved in various projects, including Development Review and Plan Check, Design and Project Management.
• City of Huntington Park: Mr. Ackerman worked as contract City Engineer under Transtech’s municipal services contract and later as City Engineer and Interim Director of Public Works under the City.

JANA ROBBINS, PTP, RSP, Sr. Transportation Planner
Education
• BA, Cal Poly Pomona
Registrations/Certifications
• Licensed Professional Transportation Planner
Highlights
Ms. Robbins has over 25 years of experience. She serves as one of Transtech representatives at various Cities, prepares traffic safety and calming studies, stop and signal warrants/studies, traffic impact studies, traffic calming reports, parking studies, responds to requests from Public and City Officials and attends Traffic Commission, Planning Commission, City Council Meetings as well as Design Review Board meetings. On behalf of client Cities, reviews traffic impact studies and parking analysis submitted by developers and represents contract Cities at Commission meetings when these projects are reviewed.

She works directly with staff in the departments of public works, planning, engineering, and community development at each client city. She attends community forums and neighborhood block meetings to discuss and answer questions about current and future traffic conditions. She prepares traffic impact studies for development projects in Southern California, which involves the coordination with developers, as well as local and regional agencies.

BAHMAN JANKA, TE, Sr. Traffic Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Licensed Traffic Engineer
Highlights
Mr. Janka has over 35 years of experience in Traffic Engineering and Transportation Planning.

He has served as City Traffic Engineer and Transportation Director for public agencies, including:
• City of Pasadena, California: Transportation Administrator • City of Santa Clarita, California: City Traffic Engineer • City of Fremont, California: Associate Transportation Engineer • City of Palo Alto, California: Associate Transportation Engineer Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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• Entranco Engineers, Bellevue, Washington: Transportation Engineer.

OKAN DEMIRCI, PE, QSD, QSP, MBA, Principal Project Manager Education
• BS in Engineering
Registrations/Certifications
• Licensed Civil Engineer
• QSD, QSP
• Caltrans Resident Engineer Academy
Highlights
Mr. Demirci has approximately 15 years of experience. Mr. Demirci serves as Assistant Public Works Director, City Engineer, CIP Program Manager at Transtech’s Contract Cities and provides technical and management support.

Mr. Demirci completed Caltrans Resident Engineer Academy, very familiar with the management and administration of federally and state funded projects in compliance with Caltrans Local Assistance Procedures Manual (LAPM).

Mr. Demirci works as CIP Program Manager at various Transtech’s Contract Cities and manages various capital improvement programs including state and federal funded programs. Mr. Demirci’s experience also includes working as Resident Engineer, Project Manager and Construction Manager on various projects (including federal and state funded projects).

He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

ALI F. ZAGHARI, PE, PMP, Sr. Engineer
Education
• MS, BS in Civil Engineering
Registrations/Certifications
• Licensed Civil Engineer
Highlights
Mr. Zaghari has over 35 years of experience in Transportation Management & Operations at various capacities in the California Department of Transportation (Caltrans). His career path includes a number of key managerial positions in Caltrans leading to his last position as the Deputy District Director (DDD) for Traffic Operations at Caltrans District 7 in Los Angeles. As a member of District 7 Executive Team, Mr.

Zaghari was responsible for policy, development and implementation of the traffic operations assets and the safe mobility of all users of the State Highway System (SHS) consisting of approximately 1500 center miles of freeways and conventional highways in Los Angeles and Ventura counties. He managed an operating budget of approximately $70M encompassing both operations management and capital outlay support needs. The organization under his leadership included critical functions such as Intelligent Transportation Systems (ITS), Traffic Design, District Traffic Manager (DTM), Corridor Management, System Performance, and Encroachment Permits.

MOHAMMAD MOSTAHKAMI, PE, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Licensed Civil Engineer
Highlights
Mr. Mostahkami has over 35 years of experience. His experience includes working for various Public Agencies as Public Works Director, City Engineer, Project Engineer, Plan Checker, Designer, including for the Cities of:
• Downey, PW Director
• South Gate, PW Director, City Engineer,
• Arcadia, Civil Engineer.

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 11

CITY ENGINEERING SERVICES
ZIAD Y. MAZBOUDI, PE, QSD, QSP, CPSWQ, CPESC, LEED AP, D.WRE, Sr. Engineer Education
• BS in Civil Engineering
Registrations/Certifications
• Licensed Civil Engineer
• QSD, QSP, CPSWQ, CPESC, LEED AP
Highlights
Mr. Mazboudi has 34 years of progressively responsible, diversified experience in public works, engineering, utilities, development engineering, facilities maintenance, sustainability, environmental programs and project management in both the public and private sector, supported by a strong educational background in civil engineering, geographic information systems, water quality/urban runoff, and environmental programs. His experience includes:
• City of San Clemente - PW Department, Deputy Director/Engineering • City of San Juan Capistrano - PW/Utilities Department, Senior Civil Engineer • City of Westminster - PW Department, Associate Civil Engineer/Development Engineer • City of La Habra - PW Department, Assistant Civil Engineer.

Special International Projects:
• US Green Building Council (www.usgbc.org), Egyptian Green Building Council (EGBC) Represented the US Green Building Council, to assist in the formation of the EGBC. Provided lectures on the role of government in Green Building and on the US Green Building Program, LEED. • USAID International Development Agency (www.usaid.gov), In partnership with USAID and ICMA Kingdom of Jordan Commercial/Industrial Environmental Audit In partnership with USAID and ICMA, developed a training manual for the audit of commercial and industrial facilities in Jordan. Performed audits in Jordan and provided recommendations to the Minister of the Environment and the Minister of Local Government.

ROBERT QUINTERO, Sr. Project Manager, Utility Coordinator Education
• BS Urban & Regional Planning
• MBA
Registrations/Certifications
• Licensed General Contractor B
• Certificate Diversity & Inclusion for HR
Highlights
Mr. Quintero has over 25 years of experience in government relations, city administration, city planning, public works and utility coordination. Throughout his career, Mr. Quintero has demonstrated strong leadership, project management, and comprehensive understanding of municipal government operations. He has successfully managed complex projects and engaged with various stakeholders to achieve positive outcomes for the communities he has served. He has a broad knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies.

At Transtech, Mr. Quintero has also served as contract Interim Public Works Director for Cities and as Project and Program Manager for various projects. He has participated on numerous multi-disciplinary teams dealing with the planning and execution of public works projects. He has served as the Project Manager for the design, construction and management of a variety of projects, including:
• Public Works and Infrastructure; Civic Center/City Hall Expansion; Community Center; Grade Separation
Mr. Quintero’s experience also includes working for a public agency in various capacities, including as Director of Public Services/Public Work Assistant City Administrator. Mr. Quintero also worked at Southern California Edison (SCE) as Director of Government Relations.

JEFFREY KAO, PE, CBO, CASp, ICC Certified Building Official, Plans Examiner and Inspector Education
• MS, BS Civil Engineering, Cal Poly
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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CITY ENGINEERING SERVICES
Registrations/Certifications
• Licensed Civil Engineer
• CASp (Certified Accessibility Specialist)
ICC Certified Building Official, California Building Plans Examiner, CalGreen Inspector, CalGreen Plans Examiner, Mechanical Plans Examiner, Plumbing Plans Examiner, Building Inspector Highlights
Mr. Kao has over 20 years of experience and has been working at Transtech as Deputy Building Official, Senior Plans Examiner, On-Site Over the Counter Plans Examiner and performed plan checks for a variety of residential and commercial projects in Cities of Alhambra, South Pasadena, and Temple City. Mr. Kao has broad knowledge of building and safety operations, including working in the capacity of Deputy Building Official and Plans Examiner. His past experience includes working as a structural engineer for 4 years at a structural design firm.

CARLOS A. PINEDA, PE, QSD, QSP, LEED, Project Manager (Service Category: Design Services) Education
• BS in Civil Engineering,
Registrations/Certifications
• Licensed Civil Engineer
Highlights
Mr. Pineda has over 30 years of experience in civil engineering and project management. He has extensive experience working for both private and public sectors. He has participated on numerous multi-disciplinary teams dealing with the planning and development of civil and traffic engineering, urban and rural development, and public works projects. He has served as Principal Project Manager for a variety of projects. Public works design experience covers a wide variety of projects, including the improvement of major arterials, secondary highways and collectors, flood control and drainage projects, water and waste water projects, ADA retrofit, and safe routes to school projects. He has a good understanding and knowledge of municipal government operations, including preparation and presentation of staff reports/resolutions to city councils, committees and interaction with public, various city departments, city council and other governmental agencies. Private sector design experience covers a wide range of projects including residential master planned communities and “in tract” residential improvements. In-tract residential improvements included the design and construction of domestic and reclaimed water infrastructure to serve the new developments.

JOSEPH DEPERALTA, PE, QSD, Sr. Engineer
Education
• BS in Civil Engineering
Registrations/Certifications
• Licensed Civil Engineer
Highlights
Mr. Peralta has approximately 30 years of experience. His experience includes working as contract/consultant City Engineer, Plan Checker, Design Engineer for various Cities. His experience includes dealing, coordinating and navigating thru the permitting processes with municipal, county and state level and other governmental agencies, architects and consultant, utility companies, and regional entities, including Caltrans, Water Quality Board, AQMD, US Corps of Engineers, Department of Fish and Game, Union Pacific Railroad and others.

JEFFREY HIRSH, Sr. Project/Construction Manager/Inspector Education
• SDSU, College Level Classes
Registrations/Certifications
• Cal OSHA 10-hour construction certified; Construction Site Storm Water Training Highlights:

Mr. Hirsh has approximately 25 years of experience in general engineering/public works and building construction projects. He has worked in the capacity of foreman, site superintendent and project manager. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building) construction. He has knowledge of standards and procedures for public agencies, including the Green Book, Caltrans, and has extensive experience in traffic control, safety and OSHA compliance requirements. Mr. Hirsh also has Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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CITY ENGINEERING SERVICES
experience in inspecting federally funded projects to ensure compliance with the Caltrans LAPM.

Jeffrey’s prior experience includes: 2013-214, PSBI Parking Structure Construction: Sr. Superintendent; 1995-2013, Harwood Homes, Inc. Managed 35 Development Projects; 1992-1995, Overland Company:

Site Superintendent – SFR Tract Home Development; 1985-1992, Cambridge Development: Site Superintendent/Assistant Superintendent
CRAIG M. WHEELER, Sr. Project/Construction Manager/Inspector Education
• BA
Registrations/Certifications
• NASSCO-Certified Inspector (Pipeline, Lateral and Manhole Assessments); Licensed A General Eng.

Contractor
Highlights:

Mr. Wheeler has more than 30 years of experience in engineering and construction in both the public and private sectors. He has provided project management and inspection services on a wide variety of public works projects. His experience includes pavement rehab, ADA, sidewalk, curb&gutter, grading, wet and dry utilities, roadway reconstruction and resurfacing, bridge construction and rehabilitation, water and sewer lines, RCP or RCB storm drains, pump stations, booster pump stations, street lights, traffic signals-new and upgrade/modifications, parks, parking lots, structures and other related types of projects. As a project manager and construction inspector, Mr. Wheeler’s responsibilities include site observation and construction quality assurance and control, ensuring general site safety, preparing daily reports, photo documentation, monitoring SWPPP and BMP implementation, providing daily updates to the City project manager, providing recommendations and responses for contractor RFIs, assisting with submittal and shop drawing reviews, tracking quantities, and conducting progress payment reviews. He has inspected projects that are funded with State and Federal Funds and is familiar Caltrans LAPM for Contract Administration.

EARL FRASER, Registered Constr. Inspector, QSP, Sr. Project/Construction Manager/Inspector Education
• BA
Registrations/Certifications
• Registered Construction Inspector by American Construction Inspectors Association; QSP (Construction General Permit Qualified SWPPP Practitioner)
Highlights:

Mr. Fraser has approximately 30 years of experience. He is a Registered Construction Inspector by American Construction Inspectors Association. He is also certified as QSP (Construction General Permit Qualified SWPPP Practitioner). His experience includes inspection local roads, pavement rehab, ADA, grading wet and dry utilities. As Sr. Inspector/Construction Manager, he performs a wide variety of tasks to ensure the project progresses on schedule, is in compliance with approved plans and specifications, and effective communication and information flow is maintained with project participants. He has inspected projects that are funded with State and Federal Funds, and is familiar Caltrans LAPM for Contract Administration.

KEITH A. WYATT, Sr. Project/Construction Manager/Inspector Education
• BA, UC Irvine, CA
Registrations/Certifications
• Union Carpenter Apprenticeship School; 10-Hr, 30-Hr. OSHA; SWPPP Certified; FEMA Training: IS-3, IS100.PWb, IS-200.b, IS-325, IS-552, IS-556, IS-700.a, IS-800.a, IS-803, IS-806, IS-809, IS-907; ICC: Building, Electrical, Mechanical, Plumbing
Highlights:

Mr. Wyatt has approximately 25 years of experience in the construction field in building and engineering/public works projects. He has worked in the capacity of superintended, project manager and construction manager for consulting firms, as well as construction companies. In these capacities, he has been involved in a wide variety of private and public works construction projects in Type A (General Engineering) and Type B (Building). The projects include, but not limited to, construction of new buildings, seismic upgrades, ADA upgrades, TI improvements, site development, roads, parking facilities, Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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CITY ENGINEERING SERVICES
utilities, etc. The type of buildings includes community centers, schools, hospitals, warehouses, distribution centers, and various other projects. He managed projects which involved Local Agencies; CA Department of General Services (DGS); CA Department of State Hospitals (DSH); CA Division of the State Architect (DGS); CA Office of Statewide Health Planning and Development (OSHPD).

ROBERT GARCIA, Inspector
Education
• California State University, Los Angeles, Continuing Education/Public Works Construction Inspection Course; California State University, Sacramento, Water Program/Operation and Maintenance of Wastewater Collection Systems
Highlights
Mr. Garcia has approximately 30 years of experience, of which 20 years has been working as the City Public Works Inspector for the City of Palmdale. His experience includes inspecting of all types of public works construction project: roadway construction, pavement rehabilitation, signals, grading, storm drains, sewer mains, concrete structures, sidewalks, and gutters. He also worked on county, state and federal funded projects. Mr. Garcia provided public works inspection services to the following Transtech client Cities: City of Hesperia, Public Works Inspector; City of Commerce, Public Works Inspector.

CLEMENTE ELIZALDE, Traffic Signal Inspector
Education
• San Bernardino Valley College, with a Major in Radio/Television, Communications and Electronics • Chaffey College, with a major In Industrial Electricity, Motor starters and Operational amplifiers Registrations/Certifications
• Certified International Municipal Signal Association “IMSA” level III Technician Highlights
Mr. Elizalde has over 30 years of experience in Traffic Signal Systems inspection, maintenance and installation.

City of San Bernardino, 1985 to 2018, Traffic Signal Maintenance Department, various positions:
• Street Lighting Electrician; Traffic Signal Technician II; Traffic Signals Technician III; Lead-Person for Traffic Signals, Street Lighting and Signs; Street Signal/Lighting and Signs Supervisor DUANE THAN TUT, Inspector
Education
• BSLA, University of California at Davis
Registrations/Certifications
• American Society of Landscape Architects (ASLA)
• QWEL
Highlights
Mr. Tut has approximately 25 years of experience. His experience includes working as, Project Manager and Construction Manager on various projects (including regional and international projects) from project inception to closeout. He has prepared from Concept to Construction Administration for public parks throughout California. Highlighted projects are:
• Primrose Park, Temple City, CA. Cost: $2m; Los Angeles Mission College Baseball and Softball Fields, CA; Streetscape for City of Lomita, CA; North Verdugo Park, Glendale, CA; Pacific Park, Glendale, CA; Santiago Park, Santa Ana, CA: Cost: $3m; Lions Park, Costa Mesa: Cost: $1m; Brio Park & Oeste Splash Pads, City of La Habra, CA; Concept for Norm Ross Sports Complex, City of Stanton, CA for Prop 68 funding City CIP program including managing consultant contracts.

JAMES PAGANI, DSA Certified Accessibility Specialist, CHST, Inspector Education
• BA, Goucher College
Registrations/Certifications
• BCSP Constr. Health and Safety Technician; CalOES SAP Evaluator; DSA Certified Accessibility Specialist; FEMA Training: IS-3, IS-100.PWb, IS-200.b, IS-325, IS-552, IS-556, IS-700.a, IS-800.a, IS-803, IS-806, IS-809, IS-907; ICC: Building, Electrical, Mechanical, Plumbing; OSHA 30 Hour Trained Highlights
Mr. Pagani has approximately 15 years of experience in public works construction management and inspection. Mr. Pagani has thorough knowledge and understanding of construction both on the jobsite Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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CITY ENGINEERING SERVICES
and in the office, experience working with the various trades, designers, and managers of many different types of projects. Examples of his project experience as Public Works Inspector/Construction Manager includes: City of Rialto, Public Works Encroachment Permit Inspections; City of South El Monte, Public Works Encroachment Permit Inspections; Primrose Park Improvements, City of Temple City; FY 20/21 Pavement Rehab, City of West Covina; Previous Experience -Koury Engineering, Combination Inspector.

ANDY CARLTON, Inspector
Education
• Computer Science, California State University, Fullerton Highlights
Mr. Carlton has approximately 15 years of experience, of which 5 years are in Inspection. Mr. Carlton works as Public Works Inspector capacity at various Transtech client cities, which include Temple City, Commerce, South El Monte as Public Works Inspector issuing encroachment permits to various public works projects. His inspection experience in this capacity includes steel, masonry, concrete sidewalks, curb ramps, curb & gutter, driveways, on-site & off-site grading, trenching, traffic control measures, and street pavement. Recent projects representative of Mr. Carlton’s recent PW inspection experience include: City of Pico Rivera, METRO, Hot Spots Intersection Improvements Rosemead Boulevard at Slauson Avenue; City of Commerce, Atlantic Boulevard Improvements as part of METRO Call for Projects; City of South Gate, Safe Routes to School (SR2S) Cycle 10 Improvements Project.

FURKAN CETINKALE, Associate Engineer, Project Management/Inspection/Office Engineering/RE Support Education
• BS, Cal Poly Pomona, Industrial Engineering; MS, Cal Poly Pomona, Engineering Management Highlights
Mr. Cetinkale has approximately 7 years of experience in the construction. He has extensive experience in all phases of projects, including planning/development, entitlement and permitting bidding, construction, close-out, full-life cycle, project workflow, operations/systems development, scheduling, cost and budget control, contract negotiations, change order management, bid preparation, safety.

MELISSA DEMIRCI, RSP, Principal, Municipal Services Contract Manager, Grants Coordinator Education
• BS Civil Engineering, Cal Poly Pomona
Registrations/Certifications
• Licensed Roadway Safety Professional
Highlights
Ms. Demirci has over 15 years of experience in Contract and Project Management. She oversees our municipal contracts and will service as the Contract Principal for this contract. She has her BS Degree in Civil Engineering from Cal Poly Pomona. She coordinates and interfaces with Transtech’s Building and Safety Division to develop special projects to ensure a successful applicant experience during the plan review, permit issuance and inspection process. Her prior experience includes working at the City of Los Angeles, Mayor’s Office Energy and Environment Team.

B3. Subconsultants
Transtech may use specialty subconsultants for the following specialty services:
• Funding / Labor Compliance Support: AVANT GARDE, Inc. (DBE/WBE Firm); www.agi.com.co Established 15 years ago, Avant-Garde is a progressive full-service public agency firm. The firm is working with various programs and projects throughout the entirety of Southern California, including counties of Los Angeles, Riverside, Orange, and San Bernardino. Transtech works with Avant-Garde exclusively in many Cities for the administration of Fed Funds and Labor Compliance.
• Geotechnical Engineering Support: GEO-ADVANTEC, Inc.; www.geoadvantec.com Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Geo-Advantec offers comprehensive services in various areas from site feasibility evaluation thought project completion for a wide range of projects and services, which include: Geotechnical Eng.; Eng. Geology; Geotechnical Earthquake Eng.; Geotechnical Instrumentation; Pavement Eng.; Forensic Geotechnical Eng.; Grading Monitoring and Field Testing; Soils & Materials Laboratory Testing; Special Inspection Services. Geo-Advantec owns a certified laboratory accredited by AMRL (ASSHTO Materials Reference Laboratory), in conformity to the requirements of the AASHTO Accreditation Program (AAP), AASHTO R-18, ASTM D3740 and ASTM E329; CCRL (Cement and Concrete Reference Laboratory); Caltrans; DSA (the Department of the State Architects); Army Corp of Engineers. • Landscape Architecture Support: WITHERS & SANDGREN, LTD; www.withersandsandgren.com Withers & Sandgren has been involved in providing varying levels ofsupport to Community Development Departments for over twenty years. The firm has provided counter support for walk in plan reviews, been monthly Design Review Committee attendees, as well as presenters with planning staff to Planning Commissions and City Councils. • Survey Support: VANLENCO, Inc.; www.vanlenco.com
Vanlenco offers topographic surveying, mapping, terrestrial lidar, UAV services and right-of-way engineering.

Vanlenco has been working as one of Transtech’s subconsultants and providing support services on many projects. • Environmental Consulting Support: ULTRA SYSTEM, Inc. (DBE/WBE Firm); www.ultrasystems.com UltraSystems was established in 1994 as a consulting practice specializing in the California Environmental Quality Act (CEQA) and the National Environmental Policy Act (NEPA), and to assist private industry and governmental agencies navigate environmental regulations. The firm prepares and reviews CEQA and NEPA compliance documents and supporting technical studies that include the following disciplines: air quality and greenhouse gas emissions, noise, biological, cultural, land use, socioeconomic, hydrology, water supply and aesthetics. The projects have ranged in complexity from categorical exemptions and categorical exclusions, to Negative Declarations (ND) and Mitigated Negative Declarations (MND), to full Environmental Impact Reports (EIR) and Environmental Impact Statements (EIS). • Architectural Consulting Support: IDS GROUP, Inc.; www.idsgi.com IDS Group is an award-winning multi-discipline architectural firm based in Southern California. IDS has successfully provided turn-key design and management solutions to the building and infrastructure industries with state-of-the-art sustainable projects throughout the United States, with roots spanning over 60 years, the firm has provided fullyintegrated and industry-leading design, engineering, program | construction management and/or master planning services for over 5,000 projects, to hundreds of public and private sector clients. IDS Group is headquartered in Irvine, California with offices in Los Angeles, San Diego, Arizona.

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CITY ENGINEERING SERVICES
B4. Caltrans Form 10-U
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CITY ENGINEERING SERVICES
Ray Casey, PE
Contract Principal / Principal City Engineer
Ray Casey
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CITY ENGINEERING SERVICES
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CITY ENGINEERING SERVICES
B5. Proposition 218
Item 5 in RFP Section “B. Key Project Staff and Qualifications” states the following:

5. The proposing entity must demonstrate clear understanding of the Proposition 218 process and capability to prepare all required documentation.

Following is our experience with Proposition 218:

Several of our Sr. Staff members have served Cities in various management capacities, including as City Engineers, Public Works Directors, City Managers, and have gone thru Proposition 218 process for rate increases, including for Water, Sewer and Solid Waste rates at various cities. We have experienced staff/resources and understanding of the Proposition 218 process, and capability to prepare all required documentation.

Based on our search of City’s website, the City has gone thru water and sewer rate study process for rate adjustment. The following was provided as a summary information on Cit’s website:

In November 1996, California voters approved Proposition 218, which requires compliance when setting utility rates. One provision requires that a noticed public hearing on utility rates be held not prior to 45 days of noticing; and that rates not be increased if a majority of affected property owners protest the increased rates in writing. A Public Hearing has been scheduled for April 5, 2022. Additionally, there is a 120-day statute of limitations for challenging any new, increased, or extended fee or charges, commencing from the later of the effective date or the date of final passage, adoption, or approval of the Resolution. If adopted, rates would go into effect with a new billing cycle after July 1, 2022.

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C1. Project Understanding
Request for Proposals:

The City of La Palma is requesting proposals from qualified Contractors to provide City Engineering services for retaining a City Engineer to act in a staff capacity and as the official designated City Engineer. In addition, the selected firm will be expected to perform project management, construction inspection, survey, grant management, pavement management, NPDES/FOG management and other general engineering services for the City.

About City:

The City of La Palma was incorporated in 1955 and is a General Law city. The City operates under a Council‐ Manager form of government. Located in the County of Orange, La Palma occupies a land area of approximately 2 square miles and serves a population of approximately 15,900, offering in‐ house police, public works, recreational, water and waste water, and community development services. Animal control and fire services are contracted out to the Southeast Area Animal Control Authority (SEAACA) and Orange County Fire Authority, respectively.

City Council:

City Council Meetings are held once a month on the first Tuesday at 6:30 p.m. unless otherwise specified or changed by the City Council.

City Council Goals (reference: City Website)
C. Scope of Services, Work Plan, and Schedule
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Public Works & Community Services Department:

Public Works/Engineering:

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Engineering
The Engineering Division is responsible for the engineering functions of the City. Engineering plans submitted by private developers are reviewed, approved, and inspected.

OpenGov:

City of La Palma uses OpenGov, which serves as a one-stop resource for Building and Safety, Planning, Code Enforcement, Business Licensing, and Public Works/Engineering. This system streamlines operations and improves services for residents, businesses, vendors, and stakeholders.

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Engineering and CIP Budget:

Capital Improvement Plan:

Mid-Year Budget Update and Adjustments, 3-4-2025 CC Mtng Agenda Item 11:

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Development and Circulation Committee:

The Development and Circulation Committee (DCC) is an
advisory committee consisting of citizens-at-large and is established to advise the City Council on proposed
developments for their consistency with the City Code
Chapter 44 (the “Zoning Code”) and the General Plan. The Development and Circulation Committee also acts in
advisory capacity on all matters within City Code Chapter 40 (“Vehicles and Traffic”) and the Circulation Element of the General Plan. Topics include receiving complaints relating to traffic matters; surveying, reviewing, and making
recommendations relative to traffic conditions, improvement of traffic conditions, and the administration and
enforcement of traffic regulations; surveying, reviewing, and recommending plans for improved parking. The
Development and Circulation Committee is the approval authority for single family residential Precise Plan Amendments and Master Sign Programs.

C2. Scope of Work
The RFP includes a detailed scope of services, which is recited below.

The tasks below describe the broad areas of consideration and nature of the work to be performed. During the performance of the municipal engineer services, the successful Contractor will be acting as an agent of the City and shall conduct itself with a standard of excellence. In addition, all original documents, reports, notices, files, work products, etc., generated for the City during the contract term shall be considered City property and kept on City premises.

The proposing entity shall provide an experienced Registered Civil Engineer, licensed in the State of California, to act in the capacity of the City Engineer for the City of La Palma. The individual assigned to this task will be officially designated the City Engineer by the City Council and will report to the City Manager and/or their designee. As a representative of the City, the City Engineer shall be diplomatic, responsive, creative, professional, and accountable for their interactions with the public, city staff, contractors, La Palma City Council and other elected officials.

The City Engineer will be the principal contact and responsible party for the services described under the Scope of Services. The City Engineer assigned to this contract must have a minimum of 5 years’ experience serving as the City Engineer for a city or county in the State of California, preferably and recently for a comparable Orange County city.

The City Engineer shall remain the designated individual throughout the entire term of the contract and any agreed‐upon extensions, except during City‐approved interim periods. During such periods, the interim City Engineer must possess qualifications equivalent to those of the permanently assigned City Engineer and serve only during necessary leaves of absence.

Duties of the City Engineer include, but are not limited to, the following as directed by the City Manager and/or their designee:
• Perform the statutory functions of a municipal licensed Engineer. • Attend public meetings including, but not limited to, meetings of the City Council and staff level meetings with City staff, public officials, community leaders, developers, contractors, utilities, public agencies, and the general public.

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• Establish working relationships and coordination with other public agencies (utility companies, other cities, businesses, etc.), including public and private utilities involved in engineering matters or right‐ of‐way issues affecting the City of La Palma.
• Plan, budget, implement, and manage the City’s Capital Improvement Program (CIP). • Analyze the City's needs to prepare, recommend, and administer both long‐range and short‐range programs that align with the City's economic capabilities. This includes identifying current and future CIP projects, recommending projects for inclusion in the upcoming fiscal year’s CIP project budget, and preparing all necessary documentation related to the annual CIP project budgets.

Additionally, ensure that each project’s budget, scope, schedule, status, organizational responsibility (including coordination with other Professional Engineering Firms), and funding sources are accurately documented.
• Assist in the tracking and accounting of project funds including revenue sources, expenditures, and project account shortfalls/surpluses.
• Implement and manage the City's Sewer and Water Systems Master Plan Updates. • Manage public works projects including the design and contract bidding process, survey, inspection and project management for the City's public works projects. • Process plans and specifications through other agencies for review and approval, ensuring completion within a two‐week timeframe.
• Obtain all permits required from outside agencies for the City's public works projects. • Offer technical engineering assistance for City building projects as needed and coordinate the engineering aspects of private development in collaboration with the Building Official. • Review and approve plans and bid documents prepared by City staff or other Contractors before they are released for bidding, grading, soils engineering, etc. • Review and approve grading plans, inspect and approve the work. ensuring completion within timely manner.
• Administer and process tentative parcel and subdivision maps. If the candidate City Engineer’s license does not allow for signing of Final Parcel/Tract Maps, the Contractor shall provide a City Surveyor on an as needed basis.
• Issue and administer construction permits, supervise and approve the work. • Review and approve plans for improvements and repairs to be constructed within the public right‐ of‐way. At the proper time, recommend, notices to proceed (NTP), notices of completion (NOC), and acceptance of work (AOC).
• Manage the encroachment permit program. Review applications and issue permits. • Coordinate with the City Manager or their designee to monitor and report on funds received from State, County, Federal, and other governmental agencies for public works programs, ensuring compliance with regulations, including maintenance of effort and authorized program expenditures. • Personally meet with the public regarding existing and future projects, inquiries and complaints as requested.
• Prepare City Council reports, present and attend City Council meetings, as requested. • Provide administrative direction to public works utilities and maintenance personnel and city contractors as needed.
• Provide reports, documentation and analysis as requested. • Assemble and maintain on‐site all records that are customarily maintained by a municipal engineering office for its contracted functions.
• Recommend street pavement and curb rehabilitation projects (e.g., slurry seal, crack sealing, overlay, reconstruction, curb replacement, etc.).
• Establish performance, labor and material bond requirements and require the posting of such securities and other development fees within the proper time sequence. • Monitor legislation and developments related to public works and engineering‐related matters; evaluate their impact on City activities; develop and implement improved policies and procedures after approval.

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• Ensure that the City is in compliance with all pertinent regulatory and administrative requirements that pertain to engineering functions, including sewer system administration, water treatment and distribution, Orange County Measure M compliance, grant requirements, state reporting (such as with regard to SB 1 Gas Tax funds), etc.
• Recommend, manage, and supervise maintenance and repairs of the City's infrastructure. • Responsible for compliance with any federal, state, and/or local regulations regarding water and sewer system operations.
• Provide other engineering services and assignments as directed by the City.

C3. Service Approach
Structured Approach:

We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with an efficient and quality product. Transtech has established guidelines and policies, including written manuals on quality control, project management, and design procedures for its staff and for its contract cities. These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements.

The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project.
• Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive handson knowledge, experience and management skills of the people involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget.
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.
• Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files. • Safety and Security: We hold meetings with the contractor to review and discuss safety and security requirements, OSHA conformance, emergency security and safety procedures, and enforce security and safety responsibilities. • Funding Closeout: We prepare necessary closeout documentation required by the funding agencies, submit final reimbursement documentation, follow-up on the reimbursements, and final funds balance report. • Project Closeout: We recognize that closeout is an important part of the construction process. It signifies that the new facility structure is ready to use. We methodically handle all closeout tasks to ensure a smooth transition from construction to occupancy.
• Methodology for Communication to Inform City on Work Progress: Key project team members will attend periodic project progress meetings with City staff throughout the project duration. • Electronic common project information and file sharing platform: We create and provide access to project participates a common project information and file sharing platform.

Coordination with City:

Key project team members will attend periodic project progress meetings with City staff throughout the project duration. We will establish and maintain a close working relationship with City staff. We will manage assigned projects, carefully control costs and resources, and complete assigned work on schedule. We will provide progress reports to the City at regular intervals.

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Expediting Projects:

Transtech understands the importance of being able to expedite tasks when requested by the City. Transtech has sufficient staff and resources to expedite projects.

CIP Management:

Transtech manages Capital Project Programs and maintains CIP Matrix and Schedule for various contract Cities. The CIP Matrix includes detailed tracking information for each CIP, as well as a high-level project schedule status in bar chart format for various project phases. The CIP Matrix is updated frequently, and project status is presented to City Management at management meetings, as well as to City Council when directed by the City Management.

Project Schedules:

Transtech has a proven track record for completing projects on time. Part of our role as Project Managers is to develop, review, update and manage the project schedules and confirm that tasks are scheduled within reasonable and appropriate timeframes. We constantly review, monitor and update the schedule to confirm it is in compliance with the original schedule and that related coordination with external/3rd parties/regulatory agencies/utility companies, etc. are on track. If the look ahead schedule is not in compliance with the original schedule, we take appropriate actions to avoid potential delays. Our approach to Scheduling and Timely Completion of Project and Schedule Recovery includes having the contractor prepare a baseline schedule, which identifies the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans.

Contract Administration Approach (Caltrans LAPM):

For construction contract administration, we follow guidelines described in Caltrans Local Assistance Procedures Manual (LAPM). Maintaining complete and accurate files is a very important aspect of managing federally funded projects. Generally, whenever the local agency is unable to produce requested data or information, it is assumed by reviewing personnel that the required actions were either never performed or not properly recorded. Organized project files can minimize these negative assumptions. Organization and content of the project file is one indicator of effective and efficient management of the project by the resident engineer. LAPM has been prepared to aid California local agencies scope, organize, design, construct and maintain their public transportation facilities when they seek Federal Highway Administration (FHWA) funded federal-aid or state funding. This manual describes the processes, procedures, documents, authorizations, approvals and certifications, which are required in order to receive federal-aid and/or state funds for many types of local transportation projects.

Project Controls:

Our staff has experience with various document control software systems including Procore, Autodesk ConstructWare (which has now become Construction Cloud), and Primavera P6. In our experience all major control software programs work basically the same way and adapting from one software offering to another has a fairly small learning curve. Because the specific software is generally a choice made by the prime contractor, our staff is ready to partner with any user of any program. That said, not all projects require the ‘fire power’ associated with an expensive, sophisticated control system. Sometimes an intelligently designed filing system that stores basic Word, Excel, PDF, and email documents in the cloud is all a project really needs.

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Project Control System:

Transtech has developed its in-house Project Control Procedures and System, follow guidelines similar to what is described in Caltrans Local Assistance Procedures Manual (LAPM). Following is the link to Transtech’s Project Control Procedures and System:
https://www.dropbox.com/scl/fi/ovqszv2odb0egxp6qdo3f/CIP-Filing-System-Index-v20240212.100-003.pdf?rlkey=rart96lbt7yif4qka3y5tck1n&dl=0 Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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CITY ENGINEERING SERVICES
Engineering Plan Check and Public Works Inspection Service Approach:

Service Philosophy:

Our service philosophy is defined by our unique “Customer Care” approach in delivering our services in High Quality, Timely, Efficient and Customer Friendly manner:
 Transtech is well known in providing Cost Effective Services on time with a customer friendly and responsive approach.
 Our services are founded on the principles of Total Quality Management for Total Customer Care.  We have a structured approach to execute projects in an efficient manner that makes Transtech capable of providing the City with the highest quality product.  We start by working with the applicant early on and during plan review to help them prepare a set of plans which have all of the required information clearly and logically presented.  Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during the plan review process.

And in the case of homeowners, this policy often demonstrates early on that the City really is truly a partner in a process that can often be a source of stress and tension for many applicants, and we fully understand that.
 This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan.
 Transtech provides all plan check comments on electronic files. All plan check comments are provided on pdf format electronically, as well as hard copies. Plan review corrections are written clearly and are fully detailed to explain the Code deficiency.  To help the applicant better understand the problem, Transtech provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over the counter, are typed and printed on a laser printer.
 Our plan checkers confer early on and respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks where the plan corrections.  Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field.
 All telephone calls or e-mails received are returned within the same working day, or the following day.

We take pride in our “Same Day Response” motto.
 Responsiveness is an integral part of Transtech’s “customer friendly” service approach.  We will strive to enhance the City’s image by public trust to be the most desirable community to live, invest and conduct business.
 Customer Care means highest quality customer service. Transtech is committed to providing “Customer Care” to the City, City's patrons, responding quickly and effectively to the walk-in, Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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telephone, and electronic inquiries of the public related to our services.

Plan Check Processing:

When a plan check order is received, it is logged and reviewed by Building Staff and then assigned to applicable plan checkers. The plan check duration is monitored thru the plan check log data base, which generates messages at identified intervals to inform plan checkers and supervising Sr. Staff so that they are aware of how the progress and status continuously. If any potential delay is monitored, necessary steps are taken, such as meeting with plan checker to review the schedule, workload, performance, and identify actions, including assigning additional staff, if necessary, to ensure timely completion of assignment.

Plan Check Coordination:

Our plan checkers respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks.
• Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. This pro-active approach reduces inspection time and questions, and applicant frustration, while increasing overall compliance, by producing a better set of plans during plan review process. Especially, when the applicant is a homeowner trying to improve his/her property, this policy often demonstrates early on that the City really is here to help.

Approach to Meeting with Applicants:

Our staff is available to applicants by phone and through email or through virtual meeting for questions or available to meet for rechecks if necessary. Our policy is to meet with applicants virtually via TEAMS or ZOOM or when necessary, at City Hall, but we also have an available facility at our office meetings with applicants.

Expedited/Off-Business Hours/Weekend Services:

If the City receives a request from applicants for expedited plan check services, Transtech staff is able to provide additional resources to accommodate such a request. If the City requests inspection services, Transtech staff will provide additional resources to accommodate inspection requests during off business hours and weekends.

Quick Turn Around and Expedited Service:

Transtech will provide plan checks on a quick turn-around schedule. Transtech also provides expedited service when requested. Applicant will be able to see online on real time the progress of plan check submittals.

Weekend, Holiday & Atter Work Inspection:

Transtech is readily available and has the resources to provide weekend, holiday, and after-work hour inspections as requested by the City Manager or designee.

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REFERENCES:

CITY OF ALHAMBRA
Address: 111 South First Street, Alhambra, CA 91801
Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 1993 – Ongoing Service
Contact: Lucy Garcia, Assistant City Manager
T: 626-570-3257
E: [email protected]

CITY OF ROSEMEAD
Address: 8838 Valley Boulevard, Rosemead, CA 91770
Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2022 – Ongoing Service
Contact: Ben Kim, City Manager
T: 626-569-2169
E: [email protected]

CITY OF SOUTH EL MONTE
Address: 1415 Santa Anita Avenue, South El Monte, CA 91733 Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2018 – Ongoing Service
Contact: Rene Salas, City Manager
T: Phone: 626-579-6540
E: [email protected]

CITY OF COMMERCE
Address: 2535 Commerce Way, Commerce CA 90040
Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2015 – Ongoing Service
Contact: Vilko Domic, Assistant City Manager
T: 323-722-4805
E: [email protected]
CITY OF MONTEREY PARK (Year started and completed: 2013 – Ongoing Service) Address: 320 West Newmark Avenue, Monterey Park, CA 91754 Services Provided: City Engineer, City Traffic Engineer, City Building Official, Plan Check, Inspection, CIP Management, Construction Management, Grant Writing and Administration, General Engineering
Service Duration: Started in 2013 – Ongoing Service
Contact: Shawn Igoe, Director of Public Works
T: 626-307-1320
E: [email protected]
D. Client References and Work Product Examples
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REFERENCE LETTERS:

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CITY ENGINEERING SERVICES
WORK PRODUCT EXAMPLES:

SAMPLE CITY COUNCIL AGENDA REPORT PREPARED BY TRANSTECH:

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 41

CITY ENGINEERING SERVICES
SAMPLE TRAFFIC COMMISSION AGENDA REPORT PREPARED BY TRANSTECH:

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 42

CITY ENGINEERING SERVICES
SAMPLE BID PACKAGE:

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 43

CITY ENGINEERING SERVICES
SAMPLE CC/COMMUNITY MEETING PRESENTATION:
(Few selected pages from PP)
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 44

CITY ENGINEERING SERVICES
SAMPLE TRAFFIC REPORT PP PRESENTATION:

Recommendation of Traffic Safety Improvements (few selected pages from PP Presentation to Traffic Committee) Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 45

CITY ENGINEERING SERVICES
SAMPLE PROJECTS:

Following are examples of various types of Projects Representative of Transtech’s Diverse Projects Experience:

Washington Boulevard Widening and Reconstruction Project ($38M):

Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services. Located in the City of Commerce, the project included roadway widening, pavement reconstruction, traffic signals, street lighting, landscape, improvements along 2.7 miles of roadway, including improvements at the I-5 and at 710 Freeways ramps.

Project funding included Federal, State TCIF-Trade Corridor Investment Fund, METRO Measure R, C Funds. It was managed in compliance with Caltrans LAPM. The project was also a Caltrans Oversight Project.

Rosemead Boulevard Improvements Project ($20M): Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services. Located in the City of Temple City, the project included protected bike lanes, traffic signals, street lighting, landscape, improvements along 2 miles of roadway. Project funding included Project funding included Federal, METRO Measure R and Prop C Funds. It was managed in compliance with Caltrans LAPM.

Atlantic Boulevard Corridor Improvement Project ($4.5M): Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services. Located in the City of Temple City, the project included protected bike lanes, traffic signals, street lighting, landscape, improvements along 1 mile of roadway. Project funding included METRO Measure R, C Funds. It was managed in compliance with Caltrans LAPM.

The project was also a Caltrans Oversight Project.

Cactus Avenue and Nason Street Improvements and 135’ Span Bridge Project ($21M): Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services. Located in the City of Moreno Valley, the project included street widening and reconstruction, culvert/bridge over flood control channel, utility relocation, traffic signals, street lighting, landscape, improvements along 1.5 miles of roadway. The project was part of the State Local Partnership Program SLPP Grant. It was managed in compliance with LAPM.

State Rte 71/Mission Bl Grade Separation Project ($40M): Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services. Located in the City of Pomona, the project included construction of a bridge/grade separation. Project funding included Federal Funds. Caltrans was the oversight/jurisdictional Agency. It was managed in compliance with Caltrans LAPM
Bogert Trail Bridge Widening Project ($5M): Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services.

Located in the City of Palm Springs, the project included bridge widening, retrofit, and beautification. Project funding included Federal Funds. It was managed in compliance with Caltrans LAPM.
26th Street Rehab and Metrolink Station ($1M): Transtech provided Construction Management, Resident Engineer, Inspection, and Office Engineer Services. Located in the City of Commerce, the project included improvements Metrolink Station platform, parking lot, landscape and lighting. Project funding included Federal Funds. It was managed in compliance with Caltrans LAPM.

ATP Citywide Crosswalk and Pedestrian Safety Improvement Project ($1.2M):

Located in the City of Cudahy, this project included safe routes to school pedestrian safety improvements near schools and pedestrian activity centers. Transtech provided construction management, resident engineer, inspection, labor compliance and office engineer services.

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 46

CITY ENGINEERING SERVICES
City of Alhambra Civic Center Library Project ($30M): Transtech provided plan check, inspection, construction management, and owner representative services, the project included construction of a 45,000 SF Library with an underground parking garage.

City of Whittier, Uptown Parking Structure (DBB, Design-Bid-Build Project, Project Value: $12M): The project involved construction of a 4 story, 450 stall parking structure, and includes elements such as bicycle and motorcycle parking and provisions for future photovoltaic panels. The project was delivered as DBB. Transtech served as Construction Manager. This project is located in Whittier.

Renaissance Plaza ($15M): This project was located in the City of Alhambra and included a parking structure, 10 plex movie theater, retail, and plaza. Transtech served as the City’s Building Official, Plan Checker and Inspector for this project including construction manager of the parking structure, public plaza, and other improvements.

Rosewood Community Center ($25M): Transtech was retained by the City of Commerce to take over the management of this multimillion-dollar facility which was 2 years behind schedule. Within 5 months, Transtech brought the construction to substantial completion level allowing the City to start the move-in process, and 2 months after, the facility was opened for public use.

Garfield Avenue Parking Structure ($8.5M): This project included a 5-story level, 600 space parking structure as part of the Alhambra Redevelopment Agency and Downtown Redevelopment. Transtech provided plan check, inspection, construction management and owner representative services.

Riverside County Transportation Commission, Corona Main Street Metrolink Parking Structure and Pedestrian Bridge (25M): This project is in Corona and included 6 level, approximately 1,000 space parking structure, and a pedestrian bridge over railroad tracks. Transtech provided inspection and construction management services for the construction of this federally funded project.

City of San Bernardino Santa Fe Depot/Metrolink Parking Structure and Historic Santa Fe Depot Renovation Project ($25M): This project included The Parking Structure involved the construction of a 3-level parking structure for 350 cars. Historic Santa Fe Depot Renovation involved renovation for adoptive reuse of 60,000 sf historical Santa Fe Train Depot.

City of Ontario, Great Park ($120M). Approx. 140 acre park site, including various improvements such as park and playgrounds, stormwater capture and infiltration infrastructure, amphitheater, various buildings, orchard, etc.

Project Phase 1-Site Haz-mat clean-up is completed.

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 47

CITY ENGINEERING SERVICES
City of West Covina, Friendship Park ($1M, CDBG Funding): New Park and Playground.

Project received 2022 Projects of the Year APWA Award.

Award Category: Recreation and Athletic Facilities.

New, renovated, or modernized parks, outdoor theaters & amphitheaters, playgrounds, sports facilities & fields, nature trails, and aquatic facilities.

Link to Project Info: WEST COVINA FRIEND SHIP PARK
City of Temple City, Primrose Park ($4M, Prop 68 Funding): The project included constructing a new park with playground, landscaping, parking lot, concrete plaza, lighting, drainage, ADA improvements.

Temple City Park ($1M): The project included removing old park site and constructing a new park with playground, landscaping, parking lot, concrete plaza, lighting, drainage, ADA improvements.

Live Oak Park ($35M): This project is currently under construction and will be completed in early 2025. The project included removing old park site and constructing a new park with playground, landscaping, parking lot, concrete plaza, lighting, drainage, ADA improvements.

City of Bell, Pritchard Field Park Project ($4M, Prop 68 Funding): The project includes construction of new park facility including installation of playground equipment with rubberized safety surfacing, outdoor fitness equipment, shade structures, prefabricated restroom/office building, picnic tables, benches, trash receptacles, park lighting. Construction will commence in June 2024.

City of South El Monte, Merced Avenue Greenway Improvements Project ($15M). The proposed improvements include Stormwater Capture And Infiltration improvements, permeable pavers along Merced Avenue in South El Monte. Project funding CNRA (Prop 68), Water Board (Prop 1), Measure W (Rio Hondo), United States Bureau of Reclamation, and the Rivers and Mountains Conservancy, for a combined total grant amount of $9.9 million, Agency: CITY OF WEST COVINA
Project: Asteria Residential Development (Valuation $40 m). This development includes 158-unit residential homes.

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Proposal 48

CITY ENGINEERING SERVICES
Agency: CITY OF CARSON
Project: The District at South Bay (Valuation $175 m). This development includes Industrial Buildings on 73 acres with 5 industrial building with 1,499492 sq ft and Country Mart project including five (5) restaurant / retail buildings, four (4) drive through restaurants, and one (1) restroom facility building on an approximate 11-acre site.

There will be a park component with a performance pavilion, kids playground, event lawn, dog park and gardens. The restroom facility will include public and family restrooms to support the public open space.

Transtech is providing Building Official, Plan Check, Inspection, Permit Technician Services.

Agency: CITY OF ALHAMBRA
Project: Main Street Collection (Valuation $23 m). This development includes 4-story mixed-use project with 8,200 s ft retail space, 52 condos, 9 live/work units, 19 townhomes, and 6 shopkeeper units.

Transtech is providing Project Building Official, Plan Check, Inspection, Services.

Agency: SAN MANUEL BAND OF MISSION INDIANS TRIBE AND CASINO Project: Casino Expansion/Development (Valuation $700 m): This project involves Casino’s expansion program, which includes casino renovation, new hotel, entertainment center, parking structure, pedestrian bridges, alignment of entry and exit roads, and various other improvements.

Transtech is providing Building Official, Plan Check, Inspection, Services.

Agency: CITY OF AZUSA
Project: The Orchard Mix-Use-Development. (Valuation $55 m). The project included Mixed-use project including 163 residential units, 23,000 S.F. of retail, Laemmle Theater, and parking garage.

Transtech is providing Building Official, Plan Check, Inspection, Permit Technician Services.

Agency: CITY OF COMMERCE
Project: Warehouse with Office Space Development (Valuation $20 m). This development includes one-story of warehouse with mezzanines for office use of 114,898 square feet of total floor area in a 5.65-acre lot.

Transtech is providing Building Official, Plan Check, Inspection, Permit Technician Services. (Transtech also serves as City’s Contract City Engineer, City Traffic Engineer) Agency: CITY OF TEMPLE CITY
Project: Blossom Walk Residential Development (Valuation $6 m). This development includes 24-unit condominiums and 4 single family homes.

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Proposal 49

CITY ENGINEERING SERVICES
Agency: CITY OF BELL
Project: Residential Development. (Valuation $4 m). This development includes new 14 new two-story detached single-family dwellings.

Transtech is providing Building Official, Plan Check, Inspection, Permit Technician Services.

Agency: CITY OF SOUTH EL MONTE
Project: Chico Residential Development (Valuation $15 m). This development includes 13 buildings with 70 residential units.

Transtech is providing Building Official, Plan Check, Inspection, Permit Technician Services. (Transtech also serves as City’s Contract City Engineer, City Traffic Engineer) Agency: CITY OF SOUTH PASADENA
Project: 820 Mission Development LLC (Project Value: $10M). This project is a new office building with one residential unit above, new 15-unit townhome cluster with office fronting Mission Street with one-level subterranean parking, convert existing 3-story industrial building into 9 residential units, construct 13 townhome units.

Transtech is providing Building Official, Plan Check, Inspection, Permit Technician Services.

Agency: SNOQUALMIE INDIAN TRIBE, WASHINGTON
Project: Casino expansion (Valuation $195 m). This development includes 5 phases with 1,188,000 sq ft to include casino remodel, podium, hotel tower, parking structure, valet parking.

Transtech is providing Project Building Official, Plan Check, Inspection, Services.

Agency: TEJON INDIAN TRIBE
Project: Hard Rock Casino and Resort (Valuation Phase I, Casino Valuation $800 M; Valuation Phase II, 13 Story High-Rise Resort, Hotel and Hard Rock Love Entertainment Menu, $12. Billion).

Transtech is providing Project Building Official, Plan Check, Inspection, Services.

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 50

CITY ENGINEERING SERVICES
This section of the RFP requires following:

Provide a separate document titled appropriately that includes a not‐to‐exceed total amount for the proposed Scope of Services, including:

1. An annual not‐to‐exceed cost for the City Engineer for ten (10) hours weekly on‐site services as listed in the Scope of Services.
a. The exact days/hours shall be mutually agreed upon between the City Engineer and the City Manager and/or their designee.

2. Hourly fees/labor rates table for additional services for:
a. City Engineer
b. Other proposed staff/services
If the scope of work is substantially modified, the extra cost must be negotiated based on the submitted hourly fees/rates.

As required, Items 1 and 2 are provided a separate document titled “FEE PROPOSAL”.

3. The method of payment upon negotiation of an agreement shall be monthly payments based upon satisfactory progress and the submission of requests for payments. This should include hourly billable costs of each team member including, but not limited to, the City Engineer, project manager, associate, etc.

4. Describe the ability to control costs and provide accurate and timely invoices through internal control measures, to monitor and stay within budget, to monitor schedule and review times and describe the techniques used to complete projects within the proposed time frames.

Following is summary of information requested in Item 4. Further details are provided in various parts of our proposal.

TIMELY AND ACCURATE INVOICE SUBMITTAL:

Transtech uses electronic timecard system. Each employee enters his/her time into time card on line, showing Job Number, Task Performed, Hrs spent. At the end of each week (time card submittal cycle), the time card is reviewed by the employee’s supervisor. After confirmation and sign-off by the supervisor, time card is submitted to Department Head and Accounting for final approval and for payroll entry. Time cards are included as back up with the invoices submitted to the client.

BUDGET AND COST CONTROL:

These guidelines ensure a consistent approach to the execution of assignments undertaken by our organization in compliance with City’s specific procedures, standards and requirements. The following paragraphs describe our general approach to deliver projects in an efficient and cost-effective manner. A project specific approach will be provided for each assigned project and will become part of the specific contract for the specific project. • Project Management: Our approach is to provide proactive management and attempt to identify potential issues and problems in advance and take corrective actions before they become problems. This requires extensive hands-on knowledge, experience and management skills of the people involved in managing the project. Our team members have extensive experience and proven track record in managing large and complex projects and bringing them to a completion on time and within budget.

E. Services Budget Estimate and Cost Proposal
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 51

CITY ENGINEERING SERVICES
• Approach to Cost Control and Change Orders: We evaluate project costs and develop feasible mitigation measures to minimize additional costs. We work as a team to solve problems or make modifications in the field to address unforeseen conditions or owner generated changes in a cost-effective manner. • Approach to Scheduling and Timely Completion of Project and Schedule Recovery: The baseline schedule should properly identify the project scope, critical path, project milestones, target dates, phases and sequences of work, and activity durations. When significant activities show that they are slipping from the baseline, we work with the contractor to develop recovery plans. • Management of Documents: We use an electronic file management system. All construction forms, daily dairies, weekly statement of working days, etc. are stored in our electronic file system, and are per Caltrans documentation system. We provide these documents at the end of the project to the client in organized files as well as pdf files.

REVIEW TIMES:

Regarding review times (engineering permit applications/plans submitted by applicants for home improvements, developments, etc.), our service philosophy is defined by our unique “Customer Care” approach in delivering our services in High Quality, Timely, Efficient and Customer Friendly manner:
 Our services are founded on the principles of Total Quality Management for Total Customer Care.  We start by working with the applicant early on and during plan review to help them prepare a set of plans which have all of the required information clearly and logically presented.  Additionally, we never hesitate to make suggestions which help eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field. Experience has taught us well that inspection time and applicant frustration can both be substantially reduced, while increasing overall compliance, by producing a better set of plans during the plan review process. And in the case of homeowners, this policy often demonstrates early on that the City really is truly a partner in a process that can often be a source of stress and tension for many applicants, and we fully understand that.  This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan.  To help the applicant better understand the problem, Transtech provides as much information during plan review as possible. We believe that if the applicant has a clear understanding of the problem, he or she can take the necessary steps to correct the condition. This policy reduces the number of plan review rechecks required, allows the applicant to obtain a permit much sooner, and reduces the overall time our staff is required to spend on that particular plan. Unclear and/or cryptic corrections are never written, and all correction lists, except those written over the counter, are typed and printed on a laser printer.  Our plan checkers confer early on and respond to questions from the architect, engineer, designer, applicant, etc. When requested, our plan checkers also meet with the architect, engineer, designer, applicant, etc. at our offices to answer questions or for rechecks where the plan corrections.  Our policy is to assist the architect, engineer, designer, applicant, etc. as much as possible, which helps eliminate complicated details, reduce construction costs, and/or provide details which are easy to verify in the field.
 All telephone calls or e-mails received are returned within the same working day, or the following day. We take pride in our “Same Day Response” motto.
 Responsiveness is an integral part of Transtech’s “customer friendly” service approach.

We will strive to enhance the City’s image by public trust to be the most desirable community to live, invest and conduct business.

Transtech’s Plan Check and Inspection Capacity in numbers: In 2023, we processed and reviewed approximately 11,000 projects with 76,000 documents and performed approximately 52,000 inspections.

Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 52

CITY ENGINEERING SERVICES
Contract/Insurance: Transtech’s current Insurance Info is provided. If selected by the City for this project, we will appreciate the opportunity of having our Attorney to discuss with the City’s Attorney the final contract language to ensure our insurance is in compliance with current laws and regulations and meets the City’s requirements.

Following items may be discussed:
• For insurability purposes, any
duty to defend which is not
expressly deleted or defined
as a reimbursement to the
extent of the adjudicated
negligence will present
insurability issues.
• Insurance may not cover
payment for any of the City’s’
defense related cost prior to a
final determination of liability
or to pay any amount that
exceeds Contractor’s finally
determined percentage of
liability based upon the
comparative fault of
Contractor. Consultant
should reimburse all
reasonable attorneys’ fees as
part of City’s total damages
tied directly to Consultant’s
determined percentage of
fault.
• For insurability purposes, one
of the most important
contract terms is to ensure the
word "negligent" is evident in
the indemnity clause. Absent
a negligence trigger for
claims, a client or owner
could present claims with no
allegations of negligence,
and the professional liability
may have coverage
implications. Inserting
"negligent" acts, errors, or
omissions can help make the
entire indemnity subject to an
appropriate standard of
care.
• Many contracts use phrases
such as: “arising out of or in
connection with". This can
allow the certificate holder to
assert claims that vaguely
involve our scope of services.

By replacing such phrases
with "but only to the extent
actually caused by", the
claimant must establish that
the negligence was the
proximate cause of the damage, otherwise known as direct causation, would be insurable. • For insurability purposes, we suggest limiting the obligation to only those parties with whom we have the contract, or who are in direct contractual privity to the project owner.

F. Exceptions
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Proposal 53

CITY ENGINEERING SERVICES
G. Non-Collusion Declaration
Contract Principal Transtech Engineers, Inc.
3-4-25
Chino California
Ray Casey
Ray Casey
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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402423.3 19
Exhibit “B”
Budget and Fee Schedule
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Fee Proposal
CITY

ENGINEERING

SERVICES
Submitted To
City of LA PALMA
Submitted on:
https://procurement.opengov.com/portal/cityoflapalma
www.transtech.org
855.595.2495 (toll-free)
Submitted By
TRANSTECH Engineers, Inc.

Contact Person:

Ray Casey, PE
Contract Principal/Designated City Engineer
E: [email protected]
C: 951-453-1957; O: 909-595-8599
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Fee Proposal 1

CITY ENGINEERING SERVICES
March 4, 2025
City of LA PALMA
Submitted on: https://procurement.opengov.com/portal/cityoflapalma Fee Proposal, CITY ENGINEERING SERVICES
As required FEE PROPOSAL is submitted separately.

Thank you for the opportunity to submit this Proposal.

Should you have any questions, or require additional information, please contact the undersigned.

About Transtech Video
Highlight:

CLICK HERE
www.transtech.org
855.595.2495 (toll-free)
ISO 9001 Certified
City required Statement: The proposal is valid for at least ninety (90) days.

Sincerely,
Ray Casey
Ray Casey, PE, Contract Principal / Principal City Engineer E: [email protected]; C: 951-453-1957; O: 909-595-8599 Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Fee Proposal 2

CITY ENGINEERING SERVICES

CITY ENGINEER STAFF ON-SITE TIME
BUDGET ESTIMATE Av. Hrly Rate
Weekly Hrs
On-Site
(Avrage)
Annual Hrs
On-Site
(Average)
Annual Budget
For City Engineer
On-Site Time
City Engineer Staff $175 10 520 $91,000
Following is Transtech’s current Fee Schedule/Rates for all Staff Classifications:

Field Technician $88 - $98 Labor Compliance Analyst $150 - $160 Engineering Technician $98 - $109 Funds Coordinator $155 - $165 Assistant CAD Drafter $109 - $124 Office Engineer $150 - $160 Senior CAD Drafter $124 - $140 Construction Inspector $145 - $155 Associate Designer $140 - $155 Senior Construction Inspector $155 - $165 Senior Designer $155 - $171 Construction Manager $176 - $191 Design Project Manager $196 - $206 Resident Engineer $191 - $206 Assistant Engineer $119 - $129
Associate / Staff Engineer $150 - $165 Public Works Inspector $145 - $155 Senior Civil Engineer $206 - $227 Senior Public Works Inspector $155 - $165 Traffic Analyst Technician $103 - $114 Supervising PW Inspector $165 - $176 Associate Traffic Analyst $155 - $165
Senior Traffic Analyst $165 - $176 Survey Analyst $155 - $160 Professional Transportation Planner $176 - $191 Senior Survey Analyst $160 - $165 Traffic Engineer Technician $98 - $109 2-Man Survey Crew $357 - $372 Associate/Staff Traffic Engineer $150 - $165 Survey & Mapping Specialist $191 - $207 Traffic Engineer $176 - $191 Licensed Land Surveyor $217 - $227 Senior Traffic Engineer $191 - $212
Project Manager $191 - $212 Funds Analyst $150 - $155
Senior Project Manager $212 - $227 Senior Funds Analyst $155 - $165 Deputy City Engineer $176 - $196 Grant Writer $171 - $176 City Engineer $196 - $212 Funds & Grant Project Manager $191 - $202 Principal Engineer $212 - $233
Community Development Technician $83 - $93
Permit Technician $78 - $88 Planning Technician $93 - $103 Plan Check Technician/Analyst/Supervisor $129 - $145 Assistant Planner $103 - $124 Building Inspector $119 - $134 Associate Planner $124 - $145 Senior Inspector $129 - $145 Senior Planner $150 - $171 Plans Examiner/Checker $145 - $160 Planning Manager $176 - $196 Plan Check Engineer $155 - $176
Deputy Building Official $165 - $176 Administrative/Clerical $72 - $83 Building Official $171 - $186 Project Accountant $83 - $93 TRANSTECH ENGINEERS, INC.

SCHEDULE OF HOURLY RATES
Effective: July 1, 2024 - June 30, 2025
Rates are average ranges, negotiable and can be adjusted to establish a fee for each assignment based on the specific project’s scope, when such projects are identified by the City.

The above fees are increased each year July 1st automatically by the percentage change Los Angeles-Long Beach-Anaheim California Consumer Price Index-All Urban Consumers (“CPI-U”) for the preceding twelve-month period as calculated for February by the U.S. Department of Labor Bureau of Labor Statistics and published by the United States Bureau of Labor Statistic.

FUNDING & GRANT WRITING

PLANNING

ADMINISTRATIVE STAFF

SURVEY AND MAPPING

PUBLIC WORKS INSPECTION

BUILDING & SAFETY

ENGINEERING CONSTRUCTION MANAGEMENT
Docusign Envelope ID: 5F0D1548-64FA-43B7-825D-94EC409440FC

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Agenda Item No. 8 September 2, 2025 | 1
City of La Palma
Agenda Item No. 8
MEETING DATE: September 2, 2025
TO: City Council
FROM: Interim City Manager
SUBMITTED BY: Joseph Cisneros, Deputy City Manager
Alan Rivera, Management Analyst
AGENDA TITLE: Approve an Agreement with ClearGov for Budgeting Software Services
RECOMMENDED ACTION:

It is recommended that the City Council authorize the Interim City Manager to enter into a three-year agreement with ClearGov for budgeting software services totaling $89,304.

BACKGROUND:

On October 4, 2022, the City Council authorized the City Manager to enter into a three-year agreement with ClearGov for budgeting software services to streamline processes, reduce errors, and enhance budgeting and reporting capabilities. The current agreement expires in October, and staff has solicited a new agreement to continue these services, which remain an essential tool for staff to efficiently prepare budgets and effectively communicate financial data.

ANALYSIS:

The City was informed earlier this year that ClearGov’s pricing structure had changed, requiring a new agreement prior to the October 2025 expiration date. The updated pricing reflects the revised model and includes enhanced budgeting tools and features that allow the City to deliver an online budget book with ease. This interactive budget platform provides residents with greater access to City financial information and includes key benefits such as Google Translate functionality, ADA compliance, and interactive graphs.

In accordance with the City’s Purchasing Policy, staff contacted other vendors to obtain cost comparisons. The analysis showed that alternative options carried significantly higher upfront costs compared to the renewal of a product and service already familiar to staff and the community.

Staff recommends entering into a three-year agreement with ClearGov at $27,459 (Year 1), $30,018 (Year 2), and $31,827 (Year 3), totaling $89,304. The proposed three-year agreement (Service Order) expires October, 2028 (see Attachment).

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Agenda Item No. 8 September 2, 2025 | 2
FISCAL IMPACT:

Funding for this service is included in the FY 2025–26 Adopted Budget (001-160-6040-00000) and will be incorporated into future budgets.

ATTACHMENTS:

1. ClearGov Service Order

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Service Order
2 Mill & Main; Suite 630; Maynard, MA 01754
Created by Tyler Shepherd Order Date Aug 27, 2025
Contact Phone (913) 980-1005
Order valid if signed by Sep 30, 2025 Contact Email [email protected] Customer Information
Customer City of La Palma Contact Joseph Cisneros Billing Contact Joseph Cisneros Address 7822 Walker Street Title Deputy City Manager Title Deputy City Manager City, St, Zip La Palma, CA 90623 Email [email protected] Email [email protected] Phone (714) 690-3300 PO # (If any)
The Services you will receive and the Fees for those Services are...

Customer Annual Budgeted Expenditures - All Funds Total $30,000,000 Subscription Services Tier / Rate Service Fees
ClearGov Base Platform - Civic Edition Tier 2B ($ 1,500.00 ) ClearGov Operational Budgeting - Civic Edition Tier 2B ($ 10,600.00 ) ClearGov Personnel Budgeting - Civic Edition Tier 2B ($ 10,600.00 ) ClearGov Capital Budgeting - Civic Edition Tier 2B ($ 10,600.00 ) ClearGov Digital Budget Book - Civic Edition Tier 2B ($ 7,200.00 ) Bundle Discount: Base Platform (50%) Tier 2B ($ (750.00) Bundle Discount: Modules (25%) Tier 2B ($ (9,750.00)
Total ClearGov Subscription Service Fee - Billed ANNUALLY IN ADVANCE ($ 30,000.00) Special Terms Applies to Amount
Waive Base Platform Fee for first year. Year 1 ($ (750.00) Three year rate ramp Year 1 - 3 (See below)
ClearGov will provide your Services according to this schedule...

Period Start Date End Date Description
Initial Oct 5, 2025 Oct 4, 2028 ClearGov Subscription Services To be clear, you will be billed as follows...

Billing Date(s) Amount(s) Notes
Oct 5, 2025 $27,459.00 Annual Subscription Fee
Oct 5, 2026 $30,018.00 Annual Subscription Fee
Oct 5, 2027 $31,827.00 Annual Subscription Fee
Additional subscription years and/or renewals will be billed annually in accordance with pricing and terms set forth herein.

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Billing Terms and Conditions
Valid Until Sep 30, 2025 Pricing set forth herein is valid only if ClearGov Service Order is executed on or before this date.

Payment Net 30 All invoices are due Net 30 days from the date of invoice.

Rate Increase 6% per
annum After the Initial Service Period, the Annual Subscription Service Fee shall automatically increase by this amount.

General Terms & Conditions
Customer Satisfaction
Guarantee
During the first thirty (30) days of the Service, Customer shall have the option to terminate the Service, by providing written notice. In the event that Customer exercises this customer satisfaction guarantee option, such termination shall become effective immediately and Customer shall be eligible for a full refund of the applicable Service Fees.

Statement of Work
ClearGov and Customer mutually agree to the ClearGov Service activation and onboarding process set forth in the attached Statement of Work. Please note that ClearGov will not activate and/or implement services for any Customer with outstanding balance past due over 90 days for any previous subscription services.

Taxes
The Service Fees and Billing amounts set forth above in this ClearGov Service Order DO NOT include applicable taxes. In accordance with the laws of the applicable state, in the event that sales, use or other taxes apply to this transaction, ClearGov shall include such taxes on applicable invoices and Customer is solely responsible for such taxes, unless documentation is provided to ClearGov demonstrating Customer's exemption from such taxes.

Term & Termination
Subject to the termination rights and obligations set forth in the ClearGov BCM Service Agreement, this ClearGov Service Order commences upon the Order Date set forth herein and shall continue until the completion of the Service Period(s) for the Service (s) set forth herein. Each Service shall commence upon the Start Date set forth herein and shall continue until the completion of the applicable Service Period. To be clear, Customer shall have the option to Terminate this Service Order on an annual basis by providing notice at least sixty (60) days prior to the end of the then current Annual Term.

Auto-Renewal
After the Initial Period, the Service Period for any ClearGov Annual Subscription Services shall automatically renew for successive annual periods (each an "Annual Term” ), unless either Party provides written notice of its desire not to renew at least sixty (60) days prior to the end of the then current Annual Term.

Agreement
The signature herein affirms your commitment to pay for the Service(s) ordered in accordance with the terms set forth in this ClearGov Service Order and also acknowledges that you have read and agree to the terms and conditions set forth in the ClearGov BCM Service Agreement found at the following URL: http://www.ClearGov.com/terms-and-conditions. This Service Order incorporates by reference the terms of such ClearGov BCM Service Agreement.

Customer ClearGov, Inc.

Signature Signature
Name Mike Egan Name Bryan A. Burdick
Title Interim City Manager Title President
Please e-mail signed Service Order to [email protected] or Fax to (774) 759-3045 Order Type (ClearGov Internal Use Only)
Select Order Type for this Service Order RI If XS: Original Service Order Date

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Statement of Work
This Statement of Work outlines the roles and responsibilities by both ClearGov and Customer required for the activation and onboarding of the ClearGov Service.

ClearGov will begin this onboarding process upon execution of this Service Order. All onboarding services and communications will be provided through remote methods - email, phone, and web conferencing.

ClearGov Responsibilities
- ClearGov will activate ClearGov Service subscription(s) as of the applicable Start Date(s). ClearGov will create the initial Admin User account, and the Customer Admin User will be responsible for creating additional User accounts. - ClearGov will assign an Implementation Manager (IM) responsible for managing the activation and onboarding process. ClearGov IM will coordinate with other ClearGov resources, as necessary.
- ClearGov IM will provide a Kickoff Call scheduling link to the Customer’s Primary Contact. Customer should schedule Kickoff Call within two weeks after the Service Order has been executed.
- If Customer is subscribing to any products that require data onboarding:
- ClearGov IM will provide a Data Discovery Call scheduling link to the Customer’s Primary Contact. Customer should schedule Data Discovery Call based on the availability of Customer’s staff.
- ClearGov will provide Customer with financial data requirements and instructions, based on the ClearGov Service subscription(s). - ClearGov will review financial data files and confirm that data is complete, or request additional information, if necessary. Once complete financial data files have been received, ClearGov will format the data, upload it to the ClearGov platform and complete an initial mapping of the data. - After initial mapping, ClearGov will schedule a Data Review call with a ClearGov Data Onboarding Consultant (DOC), who will present how the data was mapped, ask for feedback, and address open questions. Depending upon Customer feedback and the complexity of data mapping requests, there may be additional follow-up calls or emails required to complete the data onboarding process. - ClearGov will inform Customer of all training, learning, and support options. ClearGov recommends all Users attend ClearGov Academy training sessions and/or read Support Center articles before using the ClearGov Service to ensure a quick ramp and success. As needed, ClearGov will design and deliver customized remote training and configuration workshops for Admins and one for End Users - via video conference - and these sessions will be recorded for future reference. - ClearGov will make commercially reasonable efforts to complete the onboarding/activation process in a timely fashion, provided Customer submits financial data files and responds to review and approval requests by ClearGov in a similarly timely fashion. Any delay by Customer in meeting these deliverable requirements may result in a delayed data onboarding process. Any such delay shall not affect or change the Service Period(s) as set forth in the applicable Service Order.

Customer Responsibilities
- Customer's Primary Contact will coordinate the necessary personnel to attend the Kickoff and Data Discovery Calls within two weeks after the Service Order has been executed. If Customer needs to change the date/time of either of these calls, the Primary Contact will notify the ClearGov IM at least one business day in advance.
- If Customer is subscribing to any products that require data onboarding:
- Customer will provide a complete set of requested financial data files (revenue, expense, chart of accounts, etc.) to ClearGov in accordance with the requirements provided by ClearGov.
- Customer's Primary Contact will coordinate the necessary personnel to attend the Data Discovery and Data Review calls. It is recommended that all stakeholders with input on how data should be mapped should attend. Based on these calls and any subsequent internal review, Customer shall provide a detailed list of data mapping requirements and requested changes to data mapping drafts in a timely manner, and Customer will approve the final data mapping, once completed to Customer’s satisfaction.
- Customer will complete recommended on-demand training modules in advance of customized training & configuration workshops. - Customer shall be solely responsible for importing and/or inputting applicable text narrative, custom graphics, performance metrics, capital requests, personnel data, and other such information for capital budget, personnel budget, budget books, projects, dashboards, etc.

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Agenda Item No. 9 September 2, 2025 | 1
City of La Palma
Agenda Item No. 9
MEETING DATE: September 2, 2025
TO: City Council
FROM: Interim City Manager
SUBMITTED BY: Jesse Amend, Police Captain
AGENDA TITLE: Extension of the ACMS Crossing Guard Professional Services Agreement
RECOMMENDED ACTION:

It is recommended that the City Council approve and authorize the Interim City Manager to execute a one-year extension agreement with All City Management Services (ACMS), Inc. to provide school crossing guard services for one year, commencing July 1, 2025, through June 30, 2026.

SUMMARY:

In June 2024, the City Council approved a one-year Agreement with ACMS to provide school crossing guard services within the City from July 1, 2024, to June 30, 2025; this agreement provided seven crossing guards at six locations at the rate of $33.68 per hour for 4,005 hours of service not to exceed $134,888.40.

Since then, ACMS submitted their new rate for crossing guard services for Fiscal Year 2025-26 at the rate of $34.66 per hour. By extending the original agreement by one-year, ACMS would continue to provide seven crossing guards at six locations within the City for a total of 3,998.88 hours of service.

The one-year extension agreement accounts for the new hourly rate of $34.66 per hour not to exceed $138,601.

Staff is proposing to extend the 2024-2025 Agreement by one additional year to retain the same level of service while accounting for the new rate.

FISCAL IMPACT:

The rate from the 2024-2025 agreement with ACMS was $33.68 per hour with a total projected cost of $134,888.40. The new proposed rate for fiscal year 2025-2026 would be $34.66 per hour with a total projected cost of $138,601., which is an approximately 2.75% increase and is already budgeted in the Adopted Fiscal Year 2025-2026 Budget.

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Agenda Item No. 9 September 2, 2025 | 2
ATTACHMENTS:

1. La Palma, CA 25-26 ACMS Signed Amendment

2. Exhibit "A" Crossing Guard_PROF SVCS AGRMT_ACMS 2024-2025

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AGREEMENT FOR CONSULTANT SERVICES
ALL CITY MANAGEMENT SERVICES, INC.

THIS AGREEMENT FOR CONSULTANT SERVICES (hereinafter, the “Agreement”), is entered into as of July 1, 2024, through June 30, 2025, by and between the CITY OF LA PALMA, a municipal corporation (hereinafter, the “City”), and All City Management Services, Inc., a corporation (hereinafter, the “Consultant”). The Consultant and the City are hereafter together referred to as the “Parties” and each individually as a “Party.”

B. By virtue of the Consultant’s expertise, experience, and background, the Consultant is qualified to perform the Consultant Services for and on behalf of the City.

EXECUTORY AGREEMENTS
NOW, THEREFORE, in consideration of the facts recited above and the covenants, conditions, and promises contained herein, the City and the Consultant mutually agree as follows:

1. RETENTION AND DUTIES OF CONSULTANT

1.2 Time. Time is of the essence for this Agreement. The Consultant shall perform all Consultant Services, and each component thereof, within the time periods set forth in the Scope of Work.

Docusign Envelope ID: FFD216CE-8532-4097-9D6B-651289122772

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-2-

1.6 Materials. The Consultant shall equip itself with all necessary goods, materials, equipment and personal property to perform the services specified in this Agreement.

The Consultant shall at all times ensure that all goods, materials, equipment and personal property included within the Consultant Services shall be of good quality, fit for the purpose intended.

1.8 Coordination With City. In the performance of the Consultant Services, the Consultant shall report to and receive instructions from the Police Chief of the City or his or her designee (“Contract Administrator”). Tasks or services other than those specifically described in the Scope of Work shall not be performed by the Consultant or any sub-consultant or subcontractor without the prior written approval of the Contract Administrator pursuant to Section 1.11 herein.

1.9 Subcontracting Prohibited. The Consultant shall not subcontract the performance of any of the Consultant Services without the prior written approval of the Contract Administrator.

Docusign Envelope ID: FFD216CE-8532-4097-9D6B-651289122772

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La Palma City CouncilSeptember 2, 2025

La Palma City Council
September 2, 2025