RECOMMENDATION
It is recommended that the City Council discuss this item and provide direction to Staff.
ATTACHMENTS
Attachment “A”: Bylaws
BYLAWS OF THE CITY OF LA PUENTE
MEASURE LP CITIZENS' OVERSIGHT COMMITTEE
ARTICLE I
THE COMMITTEE
Section 1.1 Name of Committee
The name of the Committee shall be the "Measure LP Citizens' Oversight Committee" (hereinafter referred to as "COC").
Section 1.2 Purpose
The purpose of the COC is to review and report on City compliance with the provisions of Measure LP, particularly with respect to the City's accounting and expenditure of Measure LP revenues. Measure LP is codified in Ordinance No. 18-958. The specific duties of the COC are as follows:
A. Public review and comment on each fiscal year's: (1) City Manager's Measure LP Spending Plan; and (2) Auditor Report.
B. Review an annual report regarding compliance with the Measure LP Spending Plan for presentation by City staff to the City Council at a public meeting.
C. Work with City staff to identify and apply "best practices" for tracking and reporting on Measure LP revenues and expenditures relative to other City revenues and expenditures.
The COC is advisory in nature, and as such shall have no authority to approve, disapprove or prevent any City action and shall have no authority to direct the conduct of any department or employee. Final spending authority for Measure LP proceeds lies solely with the City Council.
ARTICLE II
MEMBERSHIP
Section 2.1 Composition
The membership categories and qualifications to be an eligible member of the COC, a person must be either a:
(1) Qualified Electors: To qualify under this category, the person must be an individual that can vote in all City held elections.
(2) Non-Qualified Electors: To qualify under this category, the person be an individual that can vote in any General election.
(3) Religious Organization: To qualify under this category, the person must be an individual that is associated with a religious entity impacting the City of La Puente.
ATTACHMENT A
(4) Business Owner: To qualify under this category, the person must be an individual that owns a business with the City of La Puente.
(5) Youth Coalition Member: To qualify under this category, the person must be an individual that is affiliated with a youth coalition association impacting the City of La Puente.
The total membership of the Committee shall be nine (9) members. The total membership shall be allocated among the five membership categories, defined above, as follows: two (2) members from the from the Qualified Electors category, two (2) members from the Non-Qualified Electors category, one (1) member from the Religious Organizations category, two (2) members from the Business Owner category, and two (2) members from the Youth Coalition Member category.
COC Members shall be randomly selected based on the membership category the person belongs to. The City Manager or designee(s) shall serve as Secretary of the COC. The City Manager or designee(s) shall be an ex-officio member, and shall have no voting rights. In the event of the absence of the Secretary at any regularly scheduled or special meeting of the COC the City Manager's designee shall act as Secretary for that meeting.
Section 2.2 Terms of Membership
A member’s regular term of appointment shall be four (4) years. However, the initial term for one (1) member from each category and one (1) additional member from the Non-Qualified Electors, Business Owner, and Youth Coalition categories shall be for only two (2) years.
Following this initial two (2) year term, the regular term of appointment for each of these members shall then be four (4) years.
(1) No person shall be eligible for appointment for more than three consecutive terms, exclusive of prior appointment to fill an unexpired term of office. (2) Persons who have served three full consecutive terms may be reappointed following a four-year absence.
Section 2.3 Termination of Membership
COC Members shall automatically terminate upon any of the following occurrences:
1. The member shall not be, or shall no longer be, a member of that membership category from and for which he or she was elected or appointed; or
2. The expiration of the term of membership unless a successor has not been named in which case the member shall continue until such time as a successor is named;
3. Upon removal by a majority of the City Council, with or without cause;
4. The member has been absent from three (3) consecutive meetings without sufficient cause and/or without notifying the Chairperson or COC Secretary.
Section 2.4 Resignation
Any COC Member may resign at any time by giving written notice to the Mayor of the City of La Puente. Any such resignation shall be effective upon receipt or upon any date specified therein.
Section 2.5 Vacancy
When any vacancy occurs, a new member will be randomly selected based on the membership category the person belongs to and will fill the unexpired portion of the term.
ARTICLE III
OFFICERS
Section 3.1 Officers
The officers of the COC shall consist of a Chairperson and Vice Chairperson.
Section 3.2 Chairperson
The Chairperson shall be elected from among the COC Membership and shall preside at all official meetings of the COC. The Chairperson shall appoint subcommittees if needed and approved by the COC and shall represent the COC at public functions as designated by the City Council. The City Manager or designee shall work cooperatively with the Chairperson to set items for the agenda.
Section 3.3 Vice Chairperson
The Vice Chairperson shall perform the duties of the Chairperson in the absence or incapacity of the Chairperson. In the event of the resignation, death, or removal of the Chairperson, the Vice Chairperson shall become acting Chairperson for the remainder of the Chairperson's term.
In the event the Vice Chairperson is no longer able to serve in that capacity a new Vice Chairperson shall be elected from among the COC Membership to fill the remainder of the term.
In the event of the absence of the Chairperson and Vice Chairperson at any regularly scheduled or special meeting of the COC, the COC Members shall elect a COC Member to serve as Chairperson for the conduct of business at that meeting only.
Section 3.4 Additional Duties of Officers
At times, officers of the COC shall perform duties and functions at the request of the City Council or staff, incidental to the offices held by such officers.
Section 3.5 Secretary
The Secretary shall perform the following functions:
1. Keep the minutes of all official meetings of the COC, which shall be open for inspection by any member of the public.
2. Sign reports and correspondence for the COC.
3. Set meeting dates and provide an agenda to each COC Member prior to each official meeting.
4. Inform COC Members of all available data gathered by City staff pertinent to each item on said agenda.
5. Draft resolutions and correspondence as directed by the COC.
6. Inform COC Members of the time and place of any special meetings as hereinafter provided.
7. Receive and make available to the COC all correspondence addressed to said COC.
Section 3.6 Additional Duties of Members.
Each COC Member shall become informed on matters affecting the functions and duties of the COC including the provisions of Measure LP and general public administration and governmental accounting practices and procedures. Each COC Member shall make every reasonable effort to attend all regularly scheduled and any duly called special meetings.
ARTICLE IV
MEETINGS
Section 4.1 Regular Meetings
Regular meetings shall generally be conducted late March/early April of each year, prior to the City Council budget workshop, and in the fourth quarter of each calendar year.
Section 4.2 Special Meetings
Special meetings may be held upon call of the Chairperson or of the majority of the membership of the COC in consultation with the City Manager or designee, for the purpose of transacting any business designated in the call. Written notice for special meetings shall be provided to members of the COC by the Secretary. At such special meeting, no business other than that designated in the call should be considered. Public notice of the special meeting shall be provided as set forth in the Government Code Section 54950, et seq.
Section 4.3 Meetings to be Open and Public
All meetings of the COC and its subcommittees shall be open and public to the extent required by the Government Code Section 54950, et seq. All persons shall be permitted to attend any such meetings or workshops, except as otherwise provided by law.
Section 4.4 Quorum
A majority of the COC membership shall constitute a quorum for the purpose of conducting the COC business, exercising its powers and all other purposes, but less than a majority of the COC membership may adjourn the meeting from time to time until a quorum is obtained. Unless otherwise provided in the Bylaws, an affirmative vote by a majority of members present shall be required for approval of any action brought before the COC.
Section 4.5 Attendance at Meetings and Workshops
COC Members shall be required to attend all COC meetings. A COC Member may be removed if the COC Member fails to attend three consecutive COC meetings. COC Members are required to notify the Chairperson or City Manager or designee(s) if the COC Member intends to be absent from any meeting. At each meeting, after the meeting has been called to order, the Chairperson shall report to the COC the name of any COC Member who has so notified the Chairperson or staff of the intent to be absent.
Section 4.6 Rules of Order
All business and matters before the COC shall be transacted in conformance with Chapter
2.04.070 of the La Puente Municipal Code to the extent applicable to the business of the COC.
Section 4.7 Non-Agenda Items
No non-agenda items shall be acted upon or discussed by the COC. COC Members, staff and/or the public may announce non-agenda matters of concern within the jurisdiction of the COC.
Each non-agenda matter may be referred to staff for resolution or placed on the next available COC agenda.
Section 4.8 Order of Business
The order of business shall be established by the Chairperson. Agendas shall be published and posted in compliance with applicable state and local laws and rules.
Section 4.9 Meeting Procedure — General Procedures
Final action on agenda items shall be by minute order.
Section 4.10 COC Members Subject to City Policies and Procedures All COC Member shall be subject to established City policies and procedures.
ARTICLE V
REPRESENTATION BEFORE PUBLIC BODIES
Section 5.1 Representation
Any official representation on behalf of the COC before the City Council, or any public body, shall be made by the Chairperson, the Vice Chairperson in the Chairperson's absence, or a member of the COC specifically designated by the COC.
ARTICLE VI
MISCELLANEOUS
Section 6.1 Procedural Situations Not Addressed
In procedural situations not addressed in the body of the COC Bylaws, the determination of the situation shall be subject to the jurisdiction of the City Attorney.
AGENDA ITEM NO. E-5
To: Mayor and City Council For meeting of: January 11, 2022 From: Bob Lindsey, City Manager
SUBJECT: UPDATE, DISCUSSION AND DIRECTION REGARDING CURRENT AND
UPCOMING PROJECTS AT LA PUENTE PARK
BACKGROUND/DISCUSSION
City Staff will provide an update on ongoing and upcoming projects at La Puente Park.
FISCAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council: (1) discuss this item and provide any necessary direction to Staff; and (2) authorize the City Manager to negotiate and execute all purchase orders and contracts necessary to carry out City Council’s direction.
ATTACHMENTS
None.
City of La Puente
AGENDA REPORT
AGENDA ITEM NO. E-6
To: Mayor and City Council For meeting of: January 11, 2022 From: Bob Lindsey, City Manager
SUBJECT: DISCUSSION AND DIRECTION REGARDING ALLOCATION OF
AMERICAN RESCUE PLAN ACT FUNDS
BACKGROUND/DISCUSSION
At the December 8, 2021, special City Council meeting, the City Council approved the allocation of the final distribution of American Rescue Plan Act (“ARPA”) funds. It was agreed that proposed projects, regardless of funding amount, come before the City Council for consideration and approval.
The following projects have been requested for discussion:
1. Mayor Klinakis – Allocation of funds to the La Puente Community Foundation.
2. Council Member Quinones – Allocation of funds to and partnership with the San Gabriel Valley LGBTQ+ Center.
FISCAL IMPACT
All funds allocated herein will be appropriated from the ARPA fund and expended in compliance with the requirements of the City’s purchasing policy.
RECOMMENDATION
It is recommended that the City Council discuss this item and provide any necessary direction to Staff.
ATTACHMENTS
None.
City of La Puente
AGENDA REPORT