D-15
EXHIBIT A
CATEGORIES OF IMPROVEMENTS
1. Survey Monuments: (a) Set monuments (2 EA)
Estimated Cost: $2,000.00
2. Off-Site Improvements: (a) Driveway approach (1 EA)
(b) Parkway drain (1 EA)
(c) Construct curb & gutter (75 LF)
(d) Construct new sidewalk along frontage (300 SF)
(e) 24” Box Tree (1 EA)
Estimated Cost: $10,375.00
ESTIMATED COST FOR ALL IMPROVEMENTS: $12,375.00
10% CONTINGENCY: $1,237.50
TOTAL COST FOR ALL IMPROVEMENTS
PLUS CONTINGENCY: $13,612.50
PERFORMANCE BOND (100%): $13,612.50
PAYMENT BOND (100%): $13,612.50
WARRANTY BOND (25%): $3,403.13
TOTAL IMPROVEMENT BOND AMOUNT: $30,628.13
AGENDA ITEM NO. D-4
To: Mayor and City Council For meeting of: July 11, 2023 From: Bob Lindsey, City Manager
By: John Di Mario, Development Services Director
William C. Pagett, City Engineer
SUBJECT: CONSIDERATION OF RELEASE OF BONDS FOR TRACT MAP NO. 77076 LOCATED AT 15921 SIERRA VISTA COURT – VW3 LLC
BACKGROUND
On September 5, 2017, the Planning Commission adopted Resolution No. 17-1503 approving Tentative Tract Map No. 77076 to subdivide a 0.47 acre lot for the development of a five-unit condominium housing project (“Project”) located at 15921 Sierra Vista Court. The resolution established Conditions of Approval for the Project that required the developer to complete or bond for public improvements prior to recordation of the Final Tract Map.
On August 24, 2021, the City Council approved Final Tract Map No. 77076 for recordation, and also approved the execution of a Subdivision Improvement Agreement allowing the developer to bond for and complete the off-site public improvements after the recordation of the Final Tract Map.
DISCUSSION
In accordance with the Conditions of Approval for Tentative Tract Map No. 77076 approved by the City Council, the developer, VW3 LLC, was required to construct public improvements that included a new driveway approach, curb & gutter, sidewalk, parkway drain, and sewer lateral and installation of survey monuments.
The project site is located along the north side of Sierra Vista Court approximately 250 feet west of Del Valle Avenue. The Conditions of Approval required the developer to either complete or bond for the public improvements prior to recordation of the final tract map. The cost of the public improvements was estimated at $11,833.50. In lieu of bonds, the developer opted to submit a cash deposit and execute a Subdivision Improvement Agreement; so that the public improvements can be constructed after the recordation of the final tract map, and prior to selling any of the new homes.
In accordance with the Subdivision Improvement Agreement guaranteeing the installation of the public improvements, the developer provided a cash deposit totaling $26,625.38 to cover the cost of a Faithful Performance Bond in the amount of $11,833.50; Material and Labor Bond in the amount of $11,833.50; and Warranty Bond in the amount of $2,958.38.
City of La Puente
AGENDA REPORT
Agenda Report – Release of Bonds for Tract Map No. 77076 – 15921 Sierra Vista Court For Meeting of: July 11, 2023
Since all of the required public improvements have been completed and inspected to the satisfaction of the City Engineer, staff is recommending that the cash deposit be refunded to the developer.
FISCAL IMPACT
There is no fiscal impact to the City to refund the cash deposit for Tract Map No. 77076.
RECOMMENDATION
It is recommended that the City Council: (1) accept the public improvements completed for Tract Map No. 77076; (2) authorize the City Clerk to execute a Notice of Completion; and (3) authorize staff to refund the cash deposit to the developer.
ATTACHMENTS
Attachment “A”: Subdivision Improvement Agreement
Attachment “B”: Notice of Completion
ATTACHMENT A
RECORDING REQUESTED BY
CITY OF LA PUENTE
AND WHEN RECORDED MAIL TO
NAME CITY OF LA PUENTE
CITY CLERK
STREET 15900 East Main Street
ADDRESS
CITY La Puente CA 91744
STATE California
ZIP 91744
EXEMPT FROM FILING FEES PER GOV. CODE SECTION 6103 SPACE ABOVE LINE FOR RECORDER’S USE
NOTICE OF COMPLETION
Notice pursuant to Civil Code Section 3093, must be filed within 10 days after completion. (See reverse side for complete requirements.) Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is City of La Puente
3. The full address of the owner is 15900 East Main Street, La Puente, CA 91744
4. The nature of the interest or estate of the owner is: in fee. (if other than Fee, strike “In fee” and insert, for example, “purchaser under contract of purchase”, or “lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. The full names and addresses of the predecessors in interest of the undersigned, if the property was transferred subsequent to the commencement of the work or improvements herein referred to:
NAMES ADDRESSES
7. A work of improvement on the property hereinafter described was substantially completed on June 8, 2023.
8. The work done was: Construction of driveway, sidewalk, curb & gutter, sewer lateral, parkway drain, and survey monuments for Tract 77076.
9. The names of the contractor, if any, for such work of improvement was: VW3 LLC NA
(If no contractor for work of improvement as a whole, insert “None”) (Date of Contract)
10. The property on which said work of improvement was completed is in the City of: La Puente County of Los Angeles, State of CA, and is described as follows: Off-Site Public Improvements for Tract 77076
11. The street address of said property is 15921 Sierra Vista Court (If no street address has been officially assigned, insert “none”.) Executed on _______________ at La Puente, CA ___________________________________________________________________ (Signature of Owner or corporate officer of Owner named in paragraph 2, or agent)
VERIFICATION
I, the undersigned, say: I am the City Clerk of the City of La Puente, the declarant of the foregoing Notice of Completion. I have read said Notice of Completion and know the contents thereof; the same is true to my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on _______________ at La Puente, CA
___________________________________________________________________ City of La Puente, City Clerk
ATTACHMENT B
AGENDA ITEM NO. D-5
To: Mayor and City Council For meeting of: July 11, 2023 From: Bob Lindsey, City Manager
By: John Di Mario, Development Services Director
Gisel Rubio, Rehabilitation Grant Specialist
SUBJECT: CONSIDERATION OF AMENDMENT NO. 2 TO THE MAINTENANCE
SERVICES AGREEMENT WITH KSK FACILITIES SERVICES, LLC FOR
JANITORIAL SERVICES FOR CITY HALL, THE SENIOR CENTER AND
COMMUNITY CENTER/YOUTH LEARNING CENTER TO EXTEND THE
TERM
BACKGROUND
At the meeting of June 25, 2019, the City Council approved a Maintenance Services Agreement (“Agreement”) with KSK Facilities Services, LLC for janitorial services for City Hall, the Senior Center, and Community Center/Youth Learning. The term for the Maintenance Services Agreement with KSK Facilities Services was for three (3) years, ending on June 30, 2022, with the option of renewing the agreement for two (2) additional one-year terms upon City approval.
At the meeting of June 28, 2022, the City Council approved Amendment No. 1 to the Maintenance Services Agreement with KSK Facility Services, LLC to extend the term to June 30, 2023
DISCUSSION
Provided at Attachment “A” is Amendment No. 2 to the Maintenance Services Agreement with KSK Facilities Services to extend the term to June 30, 2024. KSK has requested an increase to their overall contract amount of $4,780.00 for the year, or $398.33 to maintain the City’s facilities. Staff is recommending approval of the increase as the City continues to receive quality janitorial services and KSK maintains a positive working relationship with City staff at all three facilities. Their janitorial staff is very responsive to meeting the service level needs of the City, especially when the City requests one-time or special janitorial services.
FISCAL IMPACT
The annual cost of the Agreement has been budgeted for as part of the Fiscal Year 2023-24 budget in each of the respective Departmental Budgets. As with the original agreement, the proposed Amendment is structured so that the City is obligated to only pay for a monthly flat fee based on services provided by KSK.
City of La Puente
AGENDA REPORT
Agenda Report – Maintenance Services Agreement - Janitorial Services KSK For Meeting of: July 11, 2023
RECOMMENDATION
It is recommended that the City Council approve Amendment No. 2 to the Maintenance Services Agreement with KSK Facility Services, LLC to extend the term to June 30, 2024.
ATTACHMENTS
Attachment “A”: Amendment No. 2
AMENDMENT NO. 2
TO THE JANITORIAL SERVICES AGREEMENT BETWEEN THE CITY AND KSK FACILITIES SERVICES, LLC.
This Amendment No. 2 to the Professional Services Agreement (“Agreement”) is made and entered into this 11th day of July, 2023, by and between the City of La Puente, a California municipal corporation (“City”), and KSK Facilities Services, LLC., a California Corporation (“Contractor”).
RECITALS
WHEREAS, on June 25, 2019, Maintenance Services Agreement No. 19-1376 (“Agreement”) was entered into between the City and Contractor, to provide janitorial services for to City Hall, the Senior Center and Community Center/Youth Learning; and WHEREAS, on June 28, 2022, Amendment No. 1 to Maintenance Services Agreement No. 19-1376 (“Agreement”) was entered into between the City and Contractor, to provide janitorial services for to City Hall, the Senior Center and Community Center/Youth Learning; and WHEREAS, the City and Contractor desire to enter into this Second Amendment to the Agreement (“Second Amendment”) and have agreed to amend the following: Section 1 (Term) and Section 4 (Payment), including Exhibit B – Rate Schedule.
AMENDMENT
NOW, THEREFORE, in consideration of the mutual covenants, promises and agreements set forth herein, it is agreed the aforesaid Agreement, a copy of which is attached hereto as Exhibit A, and incorporated herein by reference, shall remain in full force and effect except as otherwise hereinafter provided:
Section 1. TERM
Section 1. (TERM) is hereby amended to read in its entirety as follows:
This Agreement shall commence as of June 25, 2019, and shall remain and continue in effect until June 30, 2024, unless sooner terminated pursuant to the provisions of this Agreement.
Section 4. PAYMENT
Section 4(a) (Payment) is hereby amended to read in its entirety as follows:
(a) The City agrees to pay Contractor monthly, effective July 1, 2023, in accordance with the payment rates and terms and the schedule of payment as set forth in Exhibit B (“Rate Schedule”), attached hereto and incorporated herein by this reference as though set forth in full, based upon actual services satisfactorily performed on the above tasks. In no event shall the total compensation payable to Contractor for the term commencing with the effective date of this Second Amendment exceed the sum of Sixty-Five Thousand Three
ATTACHMENT A
Hundred and Forty Dollars ($65,340.00), unless specifically approved in advance, in writing, by the City.
IN WITNESS WHEREOF, the City and Contractor have executed this Amendment No. 2 to the Agreement as of July 11, 2023.
“CITY” “CONTRACTOR ”
City of La Puente KSK Facilities Services, LLC.
By:________________________________ By:__________________________ Bob Lindsey, City Manager Elias Becerra, President
Attest:
By:______________________________
Martha Torres, City Clerk
Approved as to form:
By:
Olivarez Madruga Law Organization LLP
EXHIBIT B – RATE SCHEDULE
AGENDA ITEM NO. D-6
To: Mayor and City Council For meeting of: July 11, 2023 From: Bob Lindsey, City Manager
By: Troy Grunklee, CPA, Director of Administrative Services Alex Merkel-Medina, Finance Manager
SUBJECT: CONSIDERATION OF THE EDWARD BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM FY 2023 LOCAL SOLICITATION APPLICATION
BACKGROUND
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program is a key provider of funds to state and local governments to support various components of the criminal justice system. JAG funds support a broad range of activities to prevent and control crime.
The City has traditionally received Edward Byrne Memorial JAG Program funds through the U.S.
Department of Justice, Office of Justice Programs’ Bureau of Justice Assistance (BJA). For the Fiscal Year 2023 solicitation, the City of La Puente is eligible for an allocation of $12,031.
Funds can be used to support all components of the criminal justice system; from multi-jurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives.
DISCUSSION
The JAG allocation is established by the Bureau of Justice Statistics which establishes the amount that each unit of local government is eligible to apply for. The City of La Puente is eligible to receive $12,031 in JAG funds for law enforcement activities. Funds may be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and criminal justice information systems for criminal justice that will improve or enhance areas such as:
• Law enforcement programs.
• Prosecution and court programs.
• Prevention and education programs.
• Corrections and community corrections programs.
• Drug treatment and enforcement programs.
• Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation).
City of La Puente
AGENDA REPORT
Agenda Report: 2023 JAG Grant
For meeting of: July 11, 2023
The City Council and public were not informed during the FY 23/24 budget process that the City would be receiving JAG grant funds. However, City staff received email notification on June 30, 2023, that the City of La Puente received an allocation for 2023.
It is proposed that the allocated funds will be used towards overtime costs of the Los Angeles County Sheriff’s Department Special Assignment Officer (SAO) team assigned to patrol the City of La Puente.
The SAO team will address special problems such as public nuisances, known narcotic areas, assaults, robberies, homicides, property crimes, and intellectual property in the City.
FISCAL IMPACT
The total grant amount of $12,031 will provide funding for overtime costs of the City’s SAO team.
RECOMMENDATION
It is recommended that the City Council: (1) authorize Staff to prepare and submit the City’s application for Fiscal Year 2023 Edward Byrne Memorial JAG Program funds in support of overtime costs for the City’s SAO Team assigned through the Los Angeles County Sheriff’s Department; and (2) adopt Resolution No. 23-5815 amending the adopted Operating Budget for Fiscal Year 2023/24 in the amount of $12,000 for revenue and expenditures related to the JAG grant allocation.
ATTACHMENTS
Attachment “A”: Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2023 Local Solicitation
Attachment “B”: Resolution No. 23-5815 amending the adopted Operating Budget for Fiscal Year 2022/23 in the amount of $12,000.
1. PROGRAM NARRATIVE
STATEMENT OF PROBLEM
La Puente is located in the San Gabriel Valley, 20 miles east of downtown Los Angeles.
Although the City is small, the community faces a number of public safety challenges. La Puente is a suburban community of approximately 37,000 residents. It is predominantly residential (70%) with an industrial land use of less than five (5%) of the City's 3.5 square miles.
The City recently completed a major renovation of the City’s one and only active park, La Puente Park. Since this is the only active park in the City and with all of the new amenities that were either renovated or added, La Puente Park has become a major hub of activity by city residents.
Because of this renovation and the amount of people now gravitating to the park, the City has seen an uptick of crime in and around the park. From graffiti to gang-related activity and destruction of public property, the City needs to focus patrolling and crime prevention at La Puente Park and the surrounding areas to prevent the destruction of the new amenities there.
PROJECT DESIGN AND IMPLEMENTATION
The City of La Puente proposes to utilize the $12,031 in Byrne Criminal Justice Innovation Program funds towards overtime costs of the Special Assignment Officer (SAO) team to patrol and do crime prevention in the City. The SAO team assigned to the City of La Puente consists of one Lieutenant, one Sergeant, and four Deputies.
CAPABILITIES AND COMPETENCIES
Due to the small size of the city, many essential services are provided through contracted services. Public safety is an essential service that is contracted with the Los Angeles County Sheriff Department. The Department is one of the premier law enforcement agencies in the country.
The Los Angeles County Sheriff’s Department is committed to implementing a comprehensive strategy against vehicle-related crimes.
It is proposed that the Byrne Criminal Justice Innovation Program funds be used towards overtime costs for the SAO team addressing special problems facing the City such as public nuisances, known narcotic areas, property crimes, and other pressing issues.
Funds provided by the Byrne Criminal Justice Innovation Program would make the City of La Puente a safer place for its residents, visitors, and those conducting business within City limits.
The proposed use of funds will be a key component in the continuation of the City's law enforcement program and will maintain a high level of public safety services within the City.
PLAN FOR COLLECTING DATA FOR PERFORMANCE MEASURES
The Los Angeles Sheriff’s Department will collect data on this project and report its findings, as required. Data will be collected through the normal policies and procedures established by the Sheriff’s Department. The performance measures may include number of hours officers were engaged in SAO activities and arrest records.
ATTACHMENT A
2. PROJECT ABSTRACT
PROJECT APPLICANT
City of La Puente California
TITLE OF PROJECT
Reduction of Crimes and Gang Violence in the City of La Puente California
DESCRIPTION OF PROBLEM
La Puente is located in the San Gabriel Valley, 20 miles east of downtown Los Angeles.
Although the City is small, the community faces a number of public safety challenges. La Puente is a suburban community of approximately 40,000 residents. It is predominantly residential (70%) with an industrial land use of less than five (5%) of the City's 3.5 square miles.
The City recently completed a major renovation of the City’s one and only active park, La Puente Park. Since this is the only active park in the City and with all of the new amenities that were either renovated or added, La Puente Park has become a major hub of activity by city residents.
Because of this renovation and the amount of people now gravitating to the park, the City has seen an uptick of crime in and around the park. From graffiti to gang-related activity and destruction of public property, the City needs to focus patrolling and crime prevention at La Puente Park and the surrounding areas to prevent the destruction of the new amenities there.
TARGET NEIGHBORHOOD
The target neighborhood is the jurisdictional/corporate boundaries of the City of La Puente California 91744. The City has a population of 37,303.
GOALS OF PROJECT
To reduce crime and violence in the City of La Puente and to meet unfunded public safety needs.
PROJECT STRATEGIES
The City of La Puente will utilize the $12,031 in FY 2023 JAG funds for overtime costs of the Los Angeles County Sheriff’s Department (LASD) Special Assignment Officer (SAO) team assigned to patrol the City of La Puente. The SAO team will address special problems such as public nuisances, known narcotic areas, assaults, robberies, homicides, property crimes, and intellectual property crimes in the City.
SIGNIFICANT PARTNERSHIPS
The City will be partnering with LASD on this project
ANTICIPATED OUTCOMES
LASD will be providing data on their effort to reduce crime and violence in the community; making La Puente a safer place to live, work, and conduct business.
PROJECT IDENTIFIERS
Crime Prevention
Criminal Intelligence
Gangs
Graffiti
Organized Crime
Overtime
Parole
Policing
Probation
Task Force
Violence Violent Crime
Violence Violent Crime Offend
The City of La Puente hereby grants permission to the Byrne Criminal Justice Innovation Program share this abstract with the public.
3. BUDGET/BUDGET NARRATIVE
Funds provided by the Byrne Criminal Justice Innovation Program will be used for overtime costs of the Los Angeles County Sheriff's Department Special Assignment Officer (SAO) team assigned to patrol the City of La Puente. The SAO team is an extremely effective tool when it comes to law enforcement within the City. The proposed use of the funds will allow for the continuation of the City's law enforcement program and will maintain a high level of public safety services within the City.
The 2023 Byrne Criminal Justice Innovation Program funds, $12,031, will be allocated to overtime costs for the SAO team addressing within the City of La Puente. The SAO team comprises ranks of Deputies up to Lieutenants. For 2023-24, the hourly rate ranges from $143.57/hr to 155.87/hr. The SAO team is included in the City's contract with the Los Angeles County Sheriff s Department; however, overtime hours are not allocated within the contract.
Budget Category Federal
Request
Non-Federal
Amounts
Total
A. Personnel – Overtime Costs for SAO
Team
$12,031 $0 $12,031
B. Fringe Benefits $0 $0 $0
C. Travel $0 $0 $0
D. Equipment $0 $0 $0
E. Supplies $0 $0 $0
F. Construction $0 $0 $0
G. Consultants/Contracts $0 $0 $0
H. Other $0 $0 $0
Total Direct Costs $0 $0 $0
I. Indirect Costs $0 $0 $0
TOTAL PROJECT COSTS $12,031 $0 $12,031
Federal Request $12,031
Non-Federal Amount $0
Total Project Amount $12,031
RESOLUTION NO. 23-5815 PAGE 1 OF 1 JULY 11, 2023
RESOLUTION NO. 23-5815
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF LA PUENTE, CALIFORNIA, AMENDING THE
ADOPTED OPERATING BUDGET FOR FISCAL YEAR
2023/2024
WHEREAS, on May 31, 2023, the City Council approved and adopted the Fiscal Year (“FY”) 2023-24 operating budget; and
WHEREAS, the City of La Puente has experienced various adjustments to changing conditions since the budget was adopted and needs to amend the budget to reflect these adjustments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA PUENTE HEREBY FINDS, DETERMINES AND RESOLVES AS FOLLOWS:
SECTION 1. The above recitals are true and correct and are incorporated herein by reference.
SECTION 2. The City of La Puente’s Operating Budget for Fiscal Year 2023-2024 is hereby amended to increase the appropriation of both revenue and expenditures in the JAG Grant Fund (Fund 245) for operating costs in the amount of $12,000.00.
SECTION 3. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not affect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or its applicability to other persons or circumstances.
SECTION 4. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
PASSED, APPROVED AND ADOPTED this 11th day of July, 2023, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
______________________________
Charlie Klinakis, Mayor
ATTEST:
_____________________________________
Martha Torres, MPA, City Clerk
ATTACHMENT B
AGENDA ITEM NO. E-1
To: Mayor and City Council For meeting of: July 11, 2023 From: Bob Lindsey, City Manager
By: Martha Torres, MPA, City Clerk
SUBJECT: CONSIDERATION OF DESIGNATION OF A VOTING DELEGATE AND
ALTERNATE(S) FOR THE ANNUAL BUSINESS MEETING (GENERAL
ASSEMBLY) AT THE LEAGUE OF CALIFORNIA CITIES 2023 ANNUAL
CONFERENCE AND EXPO
BACKGROUND/DISCUSSION
The League of California Cities’ (“Cal Cities”) 2023 Annual Conference and Expo is scheduled for September 20-22, 2023, in Sacramento, California. The Annual Business Meeting (General Assembly), scheduled on September 22, 2023, provides an opportunity for the Cal Cities membership to consider and take action on resolutions that establish Cal Cities policy.
In order to vote at the Annual Business Meeting, the City Council must designate a voting delegate and may appoint up to two alternates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. The voting delegate and alternates must be registered to attend the conference. The City may cast one vote on matters pertaining to Cal Cities policy. The City’s current League delegate is Council Member Argudo and the alternate is Council Member Mendoza.
Cal Cities requests that each city complete a Voting Delegate/Alternate Form (Attachment A) and authorize the Mayor or City Clerk to affirm the designation reflecting the action taken by the City Council.
FISCAL IMPACT
None.
RECOMMENDATION
It is recommended that the City Council designate a voting delegate and up to two alternates for the Cal Cities 2023 Annual Conference and Expo and authorize the Mayor to affirm the action of the City Council.
ATTACHMENTS
Attachment “A”: Cal Cities Voting Form
City of La Puente
AGENDA REPORT
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org DATE: Wednesday, June 21, 2023
TO: Mayors, Council Members, City Clerks, and City Managers RE: DESIGNATION OF VOTING DELEGATES AND ALTERNATES
League of California Cities Annual Conference and Expo, Sept. 20-22, 2023, Sacramento SAFE Credit Union Convention Center
Every year, the League of California Cities convenes a member-driven General Assembly at the Cal Cities Annual Conference and Expo. The General Assembly is an important opportunity where city officials can directly participate in the development of Cal Cities policy.
Taking place on Sept. 22, the General Assembly is comprised of voting delegates appointed by each member city; every city has one voting delegate. Your appointed voting delegate plays an important role during the General Assembly by representing your city and voting on resolutions.
To cast a vote during the General Assembly, your city must designate a voting delegate and up to two alternate voting delegates, one of whom may vote if the designated voting delegate is unable to serve in that capacity. Voting delegates may either be an elected or appointed official.
Please complete the attached voting delegate form and email it to Cal Cities office no later than Monday, August 28.
New this year, we will host a pre-conference information session for voting delegates to explain their role. Submitting your voting delegate form by the deadline will allow us time to establish voting delegate/alternate records prior to the conference and provide preconference communications with voting delegates.
Please view Cal Cities’ event and meeting policy in advance of the conference.
Action by Council Required. Consistent with Cal Cities bylaws, a city’s voting delegate and up to two alternates must be designated by the city council. When completing the attached Voting Delegate form, please attach either a copy of the council resolution that reflects the council action taken or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council.
Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone.
Council Action Advised by August 28, 2023
ATTACHMENT A
Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. Conference registration is open on the Cal Cities website.
For a city to cast a vote, one voter must be present at the General Assembly and in possession of the voting delegate card and voting tool. Voting delegates and alternates need to pick up their conference badges before signing in and picking up the voting delegate card at the voting delegate desk. This will enable them to receive the special sticker on their name badges that will admit the voting delegate into the voting area during the General Assembly.
Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but only between the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the General Assembly, they may not transfer the voting card to another city official.
Seating Protocol during General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
The voting delegate desk, located in the conference registration area of the SAFE Credit Union Convention Center in Sacramento, will be open at the following times:
Wednesday, Sept. 20, 8:00 a.m.- 6:00 p.m. and Thursday, Sept. 21, 7:30 a.m.- 4:00 p.m. On Friday, Sept. 22, the voting delegate desk will be open at the General Assembly, starting at 7:30 a.m., but will be closed during roll calls and voting.
The voting procedures that will be used at the conference are attached to this memo.
Please share these procedures and this memo with your council and especially with the individuals that your council designates as your city’s voting delegate and alternates.
Once again, thank you for completing the voting delegate and alternate form and returning it to Cal Cities office by Monday, Aug. 28. If you have questions, please contact Zach Seals at [email protected].
Attachments:
• General Assembly Voting Guidelines
• Voting Delegate/Alternate Form
• Information Sheet: Cal Cities Resolutions and the General Assembly 1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org General Assembly Voting Guidelines
1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to Cal Cities policy.
2. Designating a City Voting Representative. Prior to the Cal Cities Annual Conference and Expo, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the voting delegate form provided to the Cal Cities Credentials Committee.
3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the voting delegate desk in the conference registration area. Voting delegates and alternates must sign in at the voting delegate desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the General Assembly.
4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city’s voting card by providing a signature to the credentials committee at the voting delegate desk, may sign petitions to initiate a resolution.
5. Voting. To cast the city's vote, a city official must have in their possession the city's voting card and voting tool; and be registered with the credentials committee. The voting card may be transferred freely between the voting delegate and alternates but may not be transferred to another city official who is neither a voting delegate nor alternate.
6. Voting Area at General Assembly. At the General Assembly, individuals with a voting card will sit in a designated area. Admission to the voting area will be limited to the individual in possession of the voting card and with a special sticker on their name badge identifying them as a voting delegate.
7. Resolving Disputes. In case of dispute, the credentials committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the General Assembly.
CITY: ________________________________________
2023 ANNUAL CONFERENCE
VOTING DELEGATE/ALTERNATE FORM
Please complete this form and return it to Cal Cities office by Monday, August 28, 2023.
Forms not sent by this deadline may be submitted to the Voting Delegate Desk located in the Annual Conference Registration Area. Your city council may designate one voting delegate and up to two alternates.
To vote at the General Assembly, voting delegates and alternates must be designated by your city council. Please attach the council resolution as proof of designation. As an alternative, the Mayor or City Clerk may sign this form, affirming that the designation reflects the action taken by the council.
Please note: Voting delegates and alternates will be seated in a separate area at the General Assembly. Admission to this designated area will be limited to individuals (voting delegates and alternates) who are identified with a special sticker on their conference badge. This sticker can be obtained only at the voting delegate desk.
1. VOTING DELEGATE
Name:
Title:
2. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _______________________________
Email: ______________________________
3. VOTING DELEGATE - ALTERNATE
Name:
Title:
Email: _____________________________
ATTACH COUNCIL RESOLUTION DESIGNATING VOTING DELEGATE AND ALTERNATES OR ATTEST: I affirm that the information provided reflects action by the city council to designate the voting delegate and alternate(s).
Name: ____________________________________ Email: _________________________________ Mayor or City Clerk: ________________________ Date: __________ Phone: ________________ (circle one) (signature) Please complete and email this form to [email protected] by Monday, August 28, 2023.
Sixty days before the
Annual Conference and
Expo, Cal Cities members
may submit policy
proposals on issues of
importance to cities. The
resolution must have the concurrence
of at least five additional member cities
or individual members.
How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions
Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure that we are representing California cities with one voice. These policies directly guide Cal Cities advocacy to promote local decision-making, and lobby against statewide policy that erodes local control.
The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how Resolutions and the General Assembly works.
The petitioned resolution
is an alternate method
to introduce policy
proposals during the
annual conference. The
petition must be signed by
voting delegates from 10% of member
cities, and submitted to the Cal Cities
President at least 24 hours before the
beginning of the General Assembly.
Petitioned Resolutions
The Cal Cities President
assigns general resolutions
to policy committees where
members review, debate,
and recommend positions for
each policy proposal. Recommendations are
forwarded to the Resolutions Committee.
Who’s who
The Resolutions
Committee includes
representatives from
each Cal Cities diversity
caucus, regional
division, municipal
department, policy
committee, as well as
individuals appointed by
the Cal Cities president.
Voting delegates
are appointed by each
member city; every city
has one voting delegate.
The General Assembly
is a meeting of the
collective body of
all voting delegates —
one from every
member city.
Seven Policy
Committees meet
throughout the year to
review and recommend
positions to take on
bills and regulatory
proposals. Policy
committees include
members from each Cal
Cities diversity caucus,
regional division,
municipal department,
as well as individuals
appointed by the Cal
Cities president.
During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions Committee.
Potential Cal Cities bylaws amendments are also
considered at this meeting.
Cal Cities policy
development is a
member-informed
process, grounded
in the voices and
experiences of city
officials throughout
the state.
For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions Committee
considers all resolutions.
General Resolutions approved1
by either a policy committee
or the Resolutions Committee
are next considered by the General
Assembly. General resolutions not approved,
or referred for further study by both a policy
committee and the Resolutions Committee
do not go the General Assembly. All
Petitioned Resolutions are considered by the
General Assembly, unless disqualified.2
• Voting delegates will receive increased communications to prepare them for their role during the General Assembly.
• The General Assembly will take place earlier to allow more time for debate and discussion.
• Improvements to the General Assembly process will make it easier for voting delegates to discuss and debate resolutions.
What’s new in 2023?
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f).