• Custodial safekeeping. Securities purchased from any bank or dealer including appropriate collateral (as defined by State Law) shall be placed with an independent third party for custodial safekeeping.
• Avoidance of physical delivery securities. Book entry securities are much easier to transfer and account for since actual delivery of a document never takes place. Delivered securities must be properly safeguarded against loss or destruction. The potential for fraud and loss increases with physically delivered securities.
• Clear delegation of authority to subordinate staff members. Subordinate staff members must have a clear understanding of their authority and responsibilities to avoid improper actions. Clear delegation of authority also preserves the internal control structure that is contingent on the various staff positions and their respective responsibilities as outlined in the Segregation of Major Investment Responsibilities (aAppendicesx C).
• Written confirmation of telephone transactions for investments and wire transfers. Due to the potential for error and improprieties arising from telephone transactions, all telephone transactions shall be supported by written communications or electronic confirmations and approved by the appropriate person. Written communications may be via fax or email if on letterhead and the safekeeping institution has a list of authorized signatures.
Fax correspondence must be supported by evidence of verbal or written followup. • Development of a wire transfer agreement with the City's bank and third-party custodian. This agreement should outline the various controls, security provisions, and delineate responsibilities of each party making and receiving wire transfers.
The system of internal controls developed by the City shall be reviewed annually by the independent auditor in connection with the annual audit of the City's Financial Statements. The independent auditor's letter on internal control over financial reporting and compliance as it pertains to cash and investments, if any, shall be directed to the City Manager who will direct the City Treasurer to provide a written response to the independent auditor's letter. The auditor's letter, as it pertains, to cash and investment activities, and the City Treasurer's response shall be provided to the City's Financial Advisory Commission for their consideration. Following the completion of each annual audit, the independent auditor shall meet with the Financial Advisory Commission and discuss the auditing procedures performed and the review of internal controls for cash and investment activities. See Appendix C, "Segregation of Major Investment Responsibilities."
XV. REPORTING STANDARDS
The City Treasurer shall submit a quarterly Treasurer’s Report to the City Council and the Financial Advisory Commission that includes all cash and investments under the authority of the Treasurer. In addition, the City Treasurer or designee shall ensure all investment transactions are reported on a monthly basis as they occur throughout 166 Click Here to Return to Agenda
the quarter. The Treasurer's Report shall summarize cash and investment activity and changes in balances and include the following:
• A certification by the City Treasurer;
• A listing of purchases and sales/maturities of investments; • Cash and Investments categorized by authorized investments; LAIF will also be provided quarterly and show yield and maturity;
• Comparison of month- end actual holdings to Investment Policy limitations; • A two-year list of historical interest rates.
XVI. REVIEW OF INVESTMENT PORTFOLIO
The securities held by the City must be in compliance with this Policy at the time of purchase. Due to market conditions, some securities may no longer comply subsequent to the date of purchase, therefore a quarterly review of the portfolio will be conducted to identify any securities which may have fallen out of compliance. Any major incidences of noncompliance identified during such review will be reported to the Financial Advisory Commission for confirmation of staff course of action.
XVII. FINANCIAL ADVISORY COMMISSION - CITY OF LA QUINTA The Financial Advisory Commission (FAC) is composed of seven members from the public that are appointed by the City Council. The FAC’s membership, qualifications, and powers and duties are prescribed in Chapter 2.70 of the La Quinta Municipal Code and included in this policy as Appendix A.
On an annual basis, in conjunction with the Political Reform Act disclosure statutes, or at any time if a change in circumstances warrants, each commissioner will provide the City Council with a disclosure statement which identifies any matters that have a bearing on the appropriateness of that member's service on the FAC. All commissioners shall report annually to the City Clerk on Form 700, Statement of Economic Interests, any activities, interests, or relationships that may be, or have the appearance of, a conflict of interest.
XVIII. INVESTMENT POLICY ADOPTION
The City's Investment Policy will be reviewed annually by the City's Financial Advisory Commission and the City Treasurer. The Financial Advisory Commission will forward the Investment Policy with any revisions to the City Manager and City Attorney for their review and comment. A joint meeting will be held with the Financial Advisory Commission, City Manager, City Attorney, and City Treasurer to review the Investment Policy and any comments prior to submission to the City Council for their consideration. The Investment Policy shall be adopted by resolution of the City Council annually before the end of June of each year.
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City of La Quinta Municipal Code Chapter 2.70
FINANCIAL ADVISORY COMMISSION
2.70.010 General rules regarding the financial advisory commission.
Except as set out below, see Chapter 2.06 for general provisions.
2.70.020 Number of members.
The financial advisory commission ("FAC") shall initially consist of seven members appointed by, and serving at the will of, the city council. The city council may increase or decrease the number of members from time to time but in no event shall the membership exceed nine members or be less than five members.
2.70.030 Qualifications of members.
A. In addition to the qualification requirements set forth in Section 2.06.040 of this code, a minimum of three of the members shall be finance professionals and shall have a verifiable background in finance and/or securities, preferably with knowledge and/or experience in markets, financial controls and accounting for securities.
B. For those applying for the professional position, background information will be requested, and potential candidates must agree to a background check and verification by the city manager or designee.
2.70.040 Powers and duties.
A. The principal functions of the FAC are:
1. Review at least annually the city's investment policy and recommend appropriate changes;
2. Review at least quarterly the treasury report and note compliance with the investment policy and adequacy of cash and investments for anticipated obligations;
3. Receive and consider other reports provided by the city treasurer;
4. Meet with the independent auditor after completion of the annual audit of the city's financial statements, and receive and consider the auditor's comments on auditing procedures, internal controls, and findings for cash and investment activities;
5. Review at least annually the revenue derived from the one percent (1%) transactions and use tax instituted by voters in November 2016 to ensure these funds are used to provide services, programs and capital projects in the city of La Quinta.
APPENDIX A
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6. Serve as a resource for the city treasurer on matters such as proposed investments, internal controls, use of or change of financial institutions, custodians, brokers and dealers.
B. The FAC will report to the city council after each meeting either in person or through correspondence at a regular city council meeting. (Ord. 556 § 1, 2017)
2.70.050 References to the Investment Advisory Board.
If any other chapter(s) or section(s) in this code refers to the Investment Advisory Board, that chapter(s) or section(s) shall be deemed to refer to the Financial Advisory Commission established by the ordinance amending chapter 2.70 of this code.
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City of La Quinta Municipal Code Chapter 3.08
INVESTMENT OF MONEYS AND FUNDS
3.08.010 Investment of city moneys and deposit of securities.
Pursuant to, and in accordance with, and to the extent allowed by Sections 53607 and 53608 of the California Government Code, the authority to invest and reinvest moneys of the city, to sell or exchange securities, and to deposit them and provide for their safekeeping, is delegated to the city treasurer, which, for purposes of this chapter, is defined in Section 2.12.010 of this code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
3.08.020 Authorized investments.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to purchase, at their original sale or after they have been issued, securities which are permissible investments under the city council adopted city investment policy and any provision of state law relating to the investing of general city funds, including, but not limited to, Sections 53601 and 53635 of the California Government Code, as said sections now read or may hereafter be amended, from moneys in the city treasurer's custody which are not required for the immediate necessities of the city and as he or she may deem wise and expedient, and to sell or exchange for other eligible securities and reinvest the proceeds of the securities so purchased. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
3.08.030 Sales of Securities.
From time to time the city treasurer shall sell the securities in which city moneys have been invested pursuant to this chapter, so that the proceeds may, as appropriate, be applied to the purchase for which the original purchase money may have been designated or placed in the city treasury. (Ord.2 § 1 1982)
3.08.040 City bonds.
Bonds issued by the city and purchased pursuant to this chapter may be cancelled either in satisfaction of sinking fund obligations or otherwise if proper and appropriate; provided, however, that the bonds may be held uncancelled and while so held may be resold. (Ord. 2 § 1 (part), 1982)
3.08.050 Reports.
The city treasurer shall make a quarterly report to the city council of all investments made pursuant to the authority delegated in this chapter and as permitted by Section 53646(b)(1) of the Government Code. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
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3.08.060 Deposits of securities.
Pursuant to the delegation of authority in Section 3.08.010, the city treasurer is authorized to deposit for safekeeping, the securities in which city moneys have been invested pursuant to this chapter, in any institution or depository authorized by the city council adopted investment policy and terms of any state law, including, but not limited to, Section 53608 of the Government Code, as it now reads or may hereafter be amended. In accordance with said section, the city treasurer shall take from the institution or depository a receipt for the securities so deposited and shall not be responsible for the securities delivered to and receipted for by the institution or depository until they are withdrawn therefrom by the city treasurer. (Ord. 529 § 1, 2015; Ord. 2 § 1, 1982)
3.08.070 Trust fund administration.
Any departmental trust fund established by the city council pursuant to Section 36523 of the Government Code shall be administered by the city treasurer in accordance with Section 36523 and 36524 of the Government Code and any other applicable provisions of law. (Ord. 2 § 1, 1982)
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Function Responsible Parties
Develop and recommend modifications to the City's
formal Investment Policy
City Treasurer, Financial Services Analyst, and
Financial Advisory Commission
Review City's Investment Policy and recommend
City Council action
City Manager and City Attorney
Adopt formal Investment Policy City Council
Implement formal Investment Policy City Treasurer
Review financial institutions and select investments City Treasurer or Financial Servies Analyst Acknowledge investment selections City Manager or his/her designee Execute investment transactions City Manager, City Treasurer, or Financial Services Analyst
Confirm wires Accounting Manager, Accountant, or Management Assistant
Record investment transactions in City's accounting
records
Accounting Manager or Accountant
Investment cerification- match broker confirmation
to City's investment records
City Treasurer or Financial Services Analyst
Reconcile investment records to accounting records
and bank statements
Financial Services Analyst
Reconcile investment records to treasurer's report
of investments
City Treasurer, Accounting Manager, or Financial
Services Analyst
Security of investments at City Accounting Manager or Management Assistant Security of investments outside of City Third Party Custodian Review internal control procedures External Auditor
SEGREGATION OF MAJOR INVESTMENT RESPONSIBILITIES
APPENDIX C
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Banking Services -Wells Fargo Bank, Government Services, Los Angeles, CA (Banking Services)
-Bank of the West, San Francisco, CA (Banking
Services)
Custodian Services -The Bank of New York Mellon/Pershing LLC -Stifel
Deferred Compensation -International City/County Management Association (ICCMA) Retirement Corporation
Broker/Dealer Services -Stifel, Nicholaus, & Company, Inc. -Higgins Capital Management, Inc.
-Great Pacific Securities
Government/Joint Powers Authority Pools -State of California Local Agency Investment Fund (LAIF)
-California Asset Management Program (CAMP)
Trustee Services -US Bank (1)
Other Post Employment Benefits (OPEB) Trust -California Employers' Retirement Benefits Trust (CERBT)/CalPERS
Pension Trust - Administration -Public Agency Retirement Services (PARS) Listing of Approved Financial Institutions
(1) US Bank is the fiscal agent for all of the following bonds: 2013 (refunded in 2021), 2014 (refunded in 2021), 2016, and 2021 Successor Agency to the La Quinta Redevelopment Agency (RDA) Bonds. US Bank is also the trustee and asset custodian for the PARS pension trust.
APPENDIX D
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INVESTMENT MANAGEMENT PROCESS AND RISK
Except as provided for in Section 27000.3, Government Code Section 53600.3 declares as a trustee each person, treasurer, or governing body authorized to make investment decisions on behalf of local agencies. Trustees are subject to the prudent investor standard. These persons shall act with care, skill, prudence, and diligence under the circumstances then prevailing when investing, reinvesting, purchasing, acquiring, exchanging, selling, and managing funds. Section 53600.5 further stipulates that the primary objective of any person investing public funds is to safeguard principal; secondly, to meet liquidity needs of the depositor; and lastly, to achieve a return or yield on invested funds (Government Code Section 27000.5 specifies the same objectives for county treasurers and board of supervisors).
Risk is inherent throughout the investment process. There is investment risk associated with any investment activity and opportunity risk related to inactivity.
Market risk is derived from exposure to overall changes in the general level of interest rates while credit risk is the risk of loss due to the failure of the insurer of a security.
The market value of a security varies inversely with the level of interest rates. If an investor is required to sell an investment with a five percent yield in a comparable seven percent rate environment, that security will be sold at a loss. The magnitude of that loss will depend on the amount of time until maturity.
Purchasing certain allowable securities with a maturity of greater than five years requires approval of the governing board (see Government Code Section 53601).
Part of that approval process involves assessing and disclosing the risk and possible volatility of longer-term investments
Another element of risk is liquidity risk. Instruments with call features or special structures, or those issued by little known companies, are examples of "story bonds" and are often thinly traded. Their uniqueness often makes finding prospective buyers in a secondary market more difficult and, consequently, the securities' marketability and price are discounted. However, under certain market conditions, gains are also possible with these types of securities.
Default risk represents the possibility that the borrower may be unable to repay the obligation as scheduled. Generally, securities issued by the federal government and its agencies are considered the most secure, while securities issued by private corporations or negotiable certificates of deposit issued by commercial banks have a greater degree of risk. Securities with additional credit enhancements, such as
APPENDIX E
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bankers acceptances, collateralized repurchase agreements and collateralized bank deposits are somewhere between the two on the risk spectrum.
The vast majority of portfolios are managed within a buy and hold policy. Investments are purchased with the intent and capacity to hold that security until maturity. At times, market forces or operations may dictate swapping one security for another or selling a security before maturity. Continuous analysis and fine tuning of the investment portfolio are considered prudent investment management.
The Government Code contains specific provisions regarding the types of investments and practices permitted after considering the broad requirement of preserving principal and maintaining liquidity before seeking yield. These provisions are intended to promote the use of reliable, diverse, and safe investment instruments to better ensure a prudently managed portfolio worthy of public trust.
Source: Chapter II. Fund Management from the Local Agency Investment Guidelines Issued by California Debt and Investment Advisory Commission 177 Click Here to Return to Agenda
GLOSSARY
(Adopted from the Municipal Treasurers Association)
The purpose of this glossary is to provide the reader of the City of La Quinta investment policies with a better understanding of financial terms used in municipal investing.
AGENCIES: Federal agency securities and/or Government-sponsored enterprises.
COMPREHENSIVE ANNUAL COMPREHENSIVE FINANCIAL REPORT (CACFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
ASKED: The price at which securities are offered.
BANKERS' ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.
BID: The price offered by a buyer of securities. (When you are selling securities, you ask for a bid.) See Offer.
BROKER: A broker brings buyers and sellers together for a commission.
CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large- denomination CD's are typically negotiable.
COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.
COMMERCIAL PAPER: Short-term unsecured promissory notes issued by a corporation to raise working capital. These negotiable instruments are purchased at a discount to par value or at par value with interest bearing. Commercial paper is issued by corporations such as General Motors Acceptance Corporation, IBM, Bank America, etc.
COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of La Quinta. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.
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CONDUIT FINANCING: A form of Financing in which a government or a government agency lends its name to a bond issue, although it is acting only as a conduit between a specific project and bond holders. The bond holders can look only to the revenues from the project being financed for repayment and not to the government or agency whose name appears on the bond.
COUPON: (a) The annual rate of interest that a bond's issuer promises to pay the bondholder on the bond's face value. (b) A certificate attached to a bond evidencing interest due on a payment date.
DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions, buying and selling for his own account.
DEBENTURE: A bond secured only by the general credit of the issuer.
DELIVERY VERSUS PAYMENT: There are two methods of delivery of securities:
delivery versus payment and delivery versus receipt. Delivery versus payment is delivery of securities with an exchange of money for the securities. Delivery versus receipt is delivery of securities with an exchange of a signed receipt for the securities.
DERIVATIVES: (1) Financial instruments whose return profile is linked to, or derived from, the movement of one or more underlying index or security, and may include a leveraging factor, or (2) financial contracts based upon notional amounts whose value is derived from an underlying index or security (interest rates, foreign exchange rates, equities or commodities).
DISCOUNT: The difference between the cost price of a security and its maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.
DISCOUNT SECURITIES: Non-interest-bearing money market instruments that are issued at discount and redeemed at maturity for full face value DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.
FEDERAL CREDIT AGENCIESGOVERNMENT SPONSORED ENTERPRISES (GSEs):
Agencies of the Federal government set up to supply credit to various classes of institutions and individuals, e.g., S&L's, small business firms, students, farmers, farm cooperatives, and exportersPrivately held corporations with public purposes created by the U.S. Congress to reduce the cost of capital for certain borrowing sectors of the economy. Securities issues by GSEs carry the implicit backing of the U.S. Government, but they are not direct obligations of the U.S. Government.. Typically referred to as ‘Agency Bonds’ or ‘Agencies’.
FNMAs or Fannie Mae (Federal National Mortgage Association) - Like GNMA was chartered under the Federal National Mortgage Association Act in 1938. FNMA is a federal corporation working under the auspices of the Department of Housing and Urban Development (HUD). It is the largest single provider of residential mortgage funds in the United States. Fannie Mae, as the corporation is called, is a private stockholderowned corporation. The corporation's purchases include a variety of adjustable mortgages and Formatted: Font: Bold
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second loans, in addition to fixed-rate mortgages. FNMA's securities are also highly liquid and are widely accepted. FNMA assumes and guarantees that all security holders will receive timely payment of principal and interest.
FHLBs (Federal Home Loan Bank Notes and Bonds) - Issued by the Federal Home Loan Bank System to help finance the housing industry. The notes and bonds provide liquidity and home mortgage credit to savings and loan associations, mutual savings banks, cooperative banks, insurance companies, and mortgage-lending institutions. They are issued irregularly for various maturities. The minimum denomination is $5,000. The notes are issued with maturities of less than one year and interest is paid at maturity.
FLBs (Federal Land Bank Bonds) - Long-term mortgage credit provided to farmers by Federal Land Banks. These bonds are issued at irregular times for various maturities ranging from a few months to ten years. The minimum denomination is $1,000. They carry semi annual coupons. Interest is calculated on a 360-day, 30-day month basis.
FFCBs (Federal Farm Credit Bank) – Debt instruments used to finance the short and intermediate term needs of farmers and the national agricultural industry. They are issued monthly with three- and six-month maturities. The FFCB issues larger issues (one to ten year) on a periodic basis. These issues are highly liquid.
FICBs (Federal Intermediate Credit Bank Debentures) - Loans to lending institutions used to finance the short-term and intermediate needs of farmers, such as seasonal production. They are usually issued monthly in minimum denominations of $3,000 with a nine-month maturity. Interest is payable at maturity and is calculated on a 360-day, 30-day month basis.
FHLMCs or Freddie Mac (Federal Home Loan Mortgage Corporation) - a government sponsored entity established in 1970 to provide a secondary market for conventional home mortgages. Mortgages are purchased solely from the Federal Home Loan Bank System member lending institutions whose deposits are insured by agencies of the United States Government. They are issued for various maturities and in minimum denominations of $10,000. Principal and interest is paid monthly.
FAMCs or Farmer Mac (Federal Agricultural Mortgage Corporation) - FAMC increases the availability and affordability of credit for the benefit of American agriculture and rural communities. They are the nation’s premier secondary market for agricultural credit, providing financial solutions to a broad spectrum of the agricultural community, including agricultural lenders, agribusinesses, and other institutions that can benefit from access to flexible, low-cost financing and risk management tools. FAMC is regulated by the Farm Credit Administration.
Other federal agency issues are Small Business Administration notes (SBA's), Government National Mortgage Association notes (GNMA's), and Tennessee Valley Authority notes (TVA's).
FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per deposit per entity.
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FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open market operations.
FEDERAL HOME LOAN BANKS (FHLB): Government sponsored wholesale banks (currently 12 regional banks) which lend funds and provide correspondent banking services to member commercial banks, thrift institutions, credit unions and insurance companies. The mission of the FHLBs is to liquefy the housing related assets of its members who must purchase stock in their district Bank.
FEDERAL OPEN MARKET COMMITTEE (FOMC): Consists of seven members of the Federal Reserve Board and five of the twelve Federal Reserve Bank Presidents. The President of the New York Federal Reserve Bank is a permanent member, while the other Presidents serve on a rotating basis. The Committee periodically meets to set Federal Reserve guidelines regarding purchases and sales of Government Securities in the open market as a means of influencing the volume of bank credit and money.
FEDERAL RESERVE SYSTEM: The central bank of the United States created by Congress and consisting of a seven-member Board of Governors in Washington, D.C., 12 regional banks and about 3,000 commercial banks that are members of the system.
GOVERNMENT NATIONAL MORTGAGE ASSOCIATION (GNMA or Ginnie Mae):
Securities influencing the volume of bank credit guaranteed by GNMA and issued by mortgage bankers, commercial banks, savings and loan associations, and other institutions. Security holder is protected by full faith and credit of the U.S. Government.
Ginnie Mae securities are backed by the FHA, VA or FMHM mortgages. The term "passthroughs" is often used to describe Ginnie Maes.
LAIF (Local Agency Investment Fund): - A special fund in the State Treasury which local agencies may use to deposit funds for investment. There is no minimum investment period, the minimum transaction is $5,000 and the City follows the state guidance for maximum total balance. The City is restricted to a maximum of ten transactions per month. It offers high liquidity because deposits can be converted to cash in 24 hours and no interest is lost. All interest is distributed to those agencies participating on a proportionate share basis determined by the amounts deposited and the length of time they are deposited. Interest is paid quarterly. The State retains an amount for reasonable costs of making the investments, not to exceed one-half of one percent of the earnings.
LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.
LOCAL GOVERNMENT INVESTMENT POOL (LGIP): The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment
MARKET VALUE: The price at which a security is trading and could presumably be purchased or sold.
Commented [RH1]: Listed under GSEs above
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MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the parties to repurchase-reverse repurchase agreements that establish each party's rights in the transactions. A master agreement will often specify, among other things, the right of the buyer lender to liquidate the underlying securities in the event of default by the seller-borrower.
MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.
MONEY MARKET: The market in which short-term debt instruments (bills, commercial paper, bankers' acceptances, etc.) are issued and traded.
NRSRO (NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION): A credit rating agency recognized by the Securities and Exchange Commission (SEC).
Examples include Fitch Ratings, Inc., Moody’s Investor’s Services, Inc., and S&P Global Ratings, among others.
OFFER: The price asked by a seller of securities. (When you are buying securities, you ask for an offer.) See Asked and Bid.
OPEN MARKET OPERATIONS: Purchases and sales of government and certain other securities in the open market by the New York Federal Reserve Bank as directed by the FOMC in order to influence the volume of money and credit in the economy. Purchases inject reserves into the bank system and stimulate growth of money and credit; sales have the opposite effect. Open market operations are the Federal Reserve's most important and most flexible monetary policy tool.
PORTFOLIO: Collection of all cash and securities under the direction of the City Treasurer, including Bond Proceeds.
PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) registered securities broker- dealers, banks and a few unregulated firms.
QUALIFIED PUBLIC DEPOSITORIES: A financial institution which does not claim exemption from the payment of any sales or compensating use or ad valorem taxes under the laws of this state, which has segregated for the benefit of the commission eligible collateral having a value of not less than its maximum liability and which has been approved by the Public Deposit Protection Commission to hold public deposits.
RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price. This may be the amortized yield to maturity on a bond the current income return.
REPURCHASE AGREEMENT (RP OR REPO) and REVERSE REPURCHASE AGREEMENTS (RRP or RevRepo): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security "buyer" in effect lends the "seller" money for the period of the agreement, and the terms of the agreement are structured to compensate him for this. Dealers use RP 182 Click Here to Return to Agenda
extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money that is increasing bank reserves.
SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank's vaults for protection.
SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.
SECURITIES & EXCHANGE COMMISSION: Agency created by Congress to protect investors in securities transactions by administering securities legislation.
SEC RULE 15C3-1: See Uniform Net Capital Rule.
SSAE 16: The Statement on Standards for Attestation Engagements No. 16 (SSAE 16) is a set of auditing standards and guidance on using the standards, published by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA) for redefining and updating how service companies report on compliance controls. The Service Organizational Control report (SOC-1) contains internal controls over financial reporting and is used by auditors and office controllers.
STRUCTURED NOTES: Notes issued by Government Sponsored Enterprises (FHLB, FNMA, SLMA, etc.) and Corporations which have imbedded options (e.g., call features, step-up coupons, floating rate coupons, and derivative-based returns) into their debt structure. Their market performance is impacted by the fluctuation of interest rates, the volatility of the imbedded options and shifts in the shape of the yield curve.
SURPLUS FUNDS: Section 53601 of the California Government Code defines surplus funds as any money not required for immediate necessities of the local agency. The City has defined immediate necessities to be payment due within one week.
TREASURY BILLS: A non-interest- bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months or one year.
TREASURY BONDS: Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities of more than 10 years.
TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years.
UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net capital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.
UNIFORM PRUDENT INVESTOR ACT: The State of California has adopted this Act. The Act contains the following sections: duty of care, diversification, review of assets, costs, 183 Click Here to Return to Agenda
compliance determinations, delegation of investments, terms of prudent investor rule, and application.
YIELD: The rate of annual return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.
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City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JUNE 3 AND 10, 2022
RECOMMENDATION
Approve demand registers dated June 3 and 10, 2022.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City $ 44,369,519.49
Successor Agency of RDA
Housing Authority $ 19,836.23
$ 44,389,355.72
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for June 3, & 10, 2022.
Warrants Issued:
207951-208000 $ 203,588.79
208001-208044 $ 1,538,350.90
Wire Transfers $ 42,378,840.18
Payroll Tax Transfers $ 55,498.39
Payroll Check # 37649 $ 5,809.13
Payroll Direct Deposit $ 207,268.33
$ 44,389,355.72
CONSENT CALENDAR ITEM NO. 10
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The most significant expenditures on the demand registers are:
Vendor Account Name(s) Amount Purpose
Riverside County Sheriff
Department
Various $ 1,244,773.58 March Police Service
Office of Economic
Development
Museum Operations
& Makerspace
Operations
$ 90,938.17 Q3 Management
Service Contract
Onyx Paving Company,
Inc.
Construction $ 79,951.43 Washington St Triple
Left Project
Acorn Technology Services Consultants $ 54,580.00 IT Services Imperial Irrigation District Various $ 38,950.29 Electricity Service Wire Transfers: Thirteen transfers totaled $42,378,840. Of this amount, $42 million was to The Bank of New York Mellon for investment purchases, and $206,147 was to Landmark. (See Attachment 2 for a complete listing).
Investment Transactions: Full details of investment transactions as well as total holdings are reported quarterly in the Treasurer’s Report.
Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers
2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate
Purchase United States Government Treasury $ 4,000,000 6/6/22 0.125% Purchase United States Government Treasury $ 4,000,000 6/6/22 0.125% Purchase United States Government Treasury $ 2,000,000 6/6/22 0.125% Purchase Jovia Credit Union CD $ 248,000 6/7/22 2.500%
Purchase United States Government Treasury $ 1,000,000 6/7/22 2.375% Maturity PCSB Bank CD $ 245,000 6/8/22 3.000%
Purchase United States Government Treasury $ 500,000 6/8/22 2.750% Purchase United States Government Treasury $ 500,000 6/8/22 2.625% Purchase United States Government Treasury $ 500,000 6/9/22 1.875% Maturity Synovus Bank CD $ 245,000 6/9/22 1.600%
Purchase Federal Farm Credit Bank Agency $ 500,000 6/10/22 2.625% 186 Click Here to Return to Agenda
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Demand Register
City of La Quinta Packet: APPKT03150 - 06/03/2022 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CHARTER COMMUNICATIONS … 207956 05/16-06/15/22 - FS #70 CABLE (1860) Cable/Internet - Utilities 101-2002-61400 41.72 CHARTER COMMUNICATIONS … 207956 05/16-06/15/22 - FS #32 CABLE (8152) Cable/Internet - Utilities 101-2002-61400 94.41 CHARTER COMMUNICATIONS … 207956 05/24-06/23/22 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 113.79 SOUTHWEST AQUATICS INC 207987 05/2022 - LAKE MAINTENANCE SERVICES Civic Center Lake Maintenance 101-3005-60117 1,350.00 SOUTHWEST AQUATICS INC 207987 05/2022 - LAKE MAINTENANCE SERVICES SilverRock Lake Maintenance 101-3005-60189 1,350.00 ARMENDARIZ, DERRICK 207952 05/19/22 - ANNUAL WELLNESS DOLLARS D… Annual Wellness Dollar Reimb… 101-1004-50252 200.00 SOUTHLAND APPLIANCE 207986 05/25/22 - FS #32 DRYER REPAIR Maintenance/Services 101-2002-60691 385.00 THE LAMAR COMPANIES 207991 05/2-05/29/22 - DIGITAL BILLBOARDS Marketing & Tourism Promoti… 101-3007-60461 2,890.00 THE LAMAR COMPANIES 207991 05/18-06/14/22 - AIRPORT DIGITAL DISPL… Marketing & Tourism Promoti… 101-3007-60461 2,200.00 CALIFORNIA BUILDING OFFICI… 207955 04/29/22 - ABM REGISTRATION J.FUSON Travel & Training 101-6003-60320 195.00 TXP, INC. 207995 5/24/22 - STVR IMPACT ANALYSIS REPORT Contingency for Operations 101-1002-60510 30,000.00 CORTEZ, ELISABETH 207959 05/26/22 - YOGA DI CLASS Instructors 101-3002-60107 50.40 HEWETT, ATSUKO YAMANE 207973 05/26/22 - TAI CHI YANG DI CLASSES Instructors 101-3002-60107 16.80 SHIRY, TERESA 207984 05/26/22 - BALLROOM DANCE DI CLASS Instructors 101-3002-60107 31.50 ARK CONNECTS LLC 207951 05/2022 - CREATIVE RETAINER Marketing & Tourism Promoti… 101-3007-60461 4,100.00 CACEO 207954 08/08/22 - MODULE TWO P.VILLANUEVA … Prepaid Expense 101-0000-13600 600.00 CACEO 207954 08/08/22 - MODULE TWO B.RODRIGUEZ 1… Prepaid Expense 101-0000-13600 600.00 IRC CORPORATION 207976 04/2022 - PRE EMPLOYMENT BACKGROU… Recruiting/Pre-Employment 101-1004-60129 704.00 DESERT CONCEPTS CONSTRUC… 207963 05/26/22 - SIDEWALK REPAIR ON SEELEY … Maintenance/Services 101-3005-60691 4,400.00 ODP BUSINESS SOLUTIONS, LLC 207978 05/18/22 - OFFICE SUPPLIES Office Supplies 101-1006-60400 131.49 ODP BUSINESS SOLUTIONS, LLC 207978 05/19/22 - BUDGET BINDERS & KLEENEX Office Supplies 101-1006-60400 25.66 ODP BUSINESS SOLUTIONS, LLC 207978 05/19/22 - CITYWIDE COFFEE SUPPLIES Citywide Supplies 101-1007-60403 32.30 ODP BUSINESS SOLUTIONS, LLC 207978 05/16/22 - OFFICE SUPPLIES Office Supplies 101-1005-60400 37.46 ODP BUSINESS SOLUTIONS, LLC 207978 05/16/22 - CUSTOM DATE STAMP Office Supplies 101-1005-60400 78.29 WATERJET WEST, INC. 207997 05/31/22 - WATERJET CUTTING MILITARY… Community Experiences 101-3003-60149 418.69 STAPLES ADVANTAGE 207988 05/18/22 - POST-IT DISPENSER Office Supplies 101-1006-60400 18.26 WHITE CAP CONSTRUCTION S… 207998 05/17/22 - TOOLS Tools/Equipment 101-7003-60432 671.15 RASA/ERIC NELSON 207982 5/20/22 - LLA 2022-004 ONCALL MAP CHE… Map/Plan Checking 101-7002-60183 875.00 DEPARTMENT OF JUSTICE 207962 04/2022 - BLOOD/ALCOHOL ANALYSIS (DO… Blood/Alcohol Testing 101-2001-60174 175.00 MERCHANTS BUILDING MAINT… 207977 02/22/22 - ALONGI BUILDING CLEANING Janitorial 101-3008-60115 245.00 FEDEX 207971 05/19/22 - OVERNIGHT MAIL Postage 101-1007-60470 35.56 ESGIL CORPORATION 207970 03/2022 - ONCALL PLAN REVIEW Plan Checks 101-6003-60118 2,625.00 ONTRAC 207979 05/19/22 - SHIP VETERANS PANEL FOR EN… Postage 101-1007-60470 58.87 PWLC II, INC 207981 5/31/22 - SAFETY SURFACING INSTALLATI… Maintenance/Services 101-3005-60691 608.00 DEPARTMENT OF ANIMAL SER… 207961 04/2022 - ANIMAL SERVICES Animal Shelter Contract Service 101-6004-60197 20,098.25 CRAFCO, INC 207960 5/24/22 PORTABLE LIGHTING FOR EMERG… Disaster Prep Supplies 101-2002-60406 1,311.47 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 2,556.20 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Civic Center Park - Uti… 101-3005-61103 2,295.41 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Fritz Burns Park - Utili… 101-3005-61105 1,548.37 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Sports Complex - Utili… 101-3005-61106 2,450.24 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Colonel Paige - Utiliti… 101-3005-61108 447.68 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Adams Park - Utilities 101-3005-61110 32.22 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Velasco Park - Utilities 101-3005-61111 13.94 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Eisenhower Park - Util… 101-3005-61113 22.65 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Desert Pride - Utilities 101-3005-61114 13.36 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 16,400.54 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water - Civic Center Park - Utili… 101-3005-61202 2,427.82 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water -Community Park - Utilit… 101-3005-61209 3,929.53 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE PM 10 - Dust Control 101-7006-60146 371.87 YOCKEY, JENNIFER LYNNE 207999 05/2022 - STRETCH & MEDITATION EMPL… Consultants/Employee Services 101-1004-60104 525.00 THE GAS COMPANY 207990 04/22-05/23/22 - FS #32 GAS SVC Gas - Utilities 101-2002-61100 39.74 THE GAS COMPANY 207990 04/22-05/23/22 - CH GAS SVC Gas - Utilities 101-3008-61100 171.36 THE GAS COMPANY 207990 04/22-05/23/22 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 940.32 ATTACHMENT 1
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount THE GAS COMPANY 207990 04/22-05/23/22 - WC GAS SVC Gas - Utilities 101-3008-61100 137.51 DISH NETWORK 207964 05/22-06/21/22 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 95.68 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water - Utilities 101-2002-61200 114.10 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water -Eisenhower Park - Utilit… 101-3005-61203 106.54 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water -Fritz Burns Park - Utiliti… 101-3005-61204 1,952.69 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 90.72 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water - Utilities 101-3008-61200 1,357.30 ROADPOST USA INC. 207983 05/23-06/22/22 - EOC SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 173.01 FERGUSON ENTERPRISES, INC 207972 03/2022 - SERVICE CHARGE Materials/Supplies 101-3008-60431 8.44 Fund 101 - GENERAL FUND Total: 114,990.31
Fund: 201 - GAS TAX FUND
SUMMIT SAFETY LLC 207989 05/16/22 - LONG SLEEVE T-SHIRTS (47) Safety Gear 201-7003-60427 798.89 ZUMAR INDUSTRIES INC 208000 05/09/22 - STREET SIGNS (105) Traffic Control Signs 201-7003-60429 4,639.16 ZUMAR INDUSTRIES INC 208000 05/13/22 - STREET SIGN POLES (20) Traffic Control Signs 201-7003-60429 1,794.11 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 698.02 Fund 201 - GAS TAX FUND Total: 7,930.18
Fund: 202 - LIBRARY & MUSEUM FUND
IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 4,632.72 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 1,475.08 THE GAS COMPANY 207990 04/22-05/23/22 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 17.17 Fund 202 - LIBRARY & MUSEUM FUND Total: 6,124.97
Fund: 215 - LIGHTING & LANDSCAPING FUND
TRI-STATE MATERIALS INC 207994 05/16/22 - LANDSCAPE D.G FOR AVE 54 Materials/Supplies 215-7004-60431 758.39 TRI-STATE MATERIALS INC 207994 05/17/22 - LANDSCAPE D.G FOR AVE 54 Materials/Supplies 215-7004-60431 763.84 TRI-STATE MATERIALS INC 207994 05/18/22 - LANDSCAPE ROCK & D.G FOR … Materials/Supplies 215-7004-60431 2,208.53 TRI-STATE MATERIALS INC 207994 05/23/22 - LANDSCAPE ROCK FOR AVE 54 Materials/Supplies 215-7004-60431 2,772.00 TRI-STATE MATERIALS INC 207994 05/19/22 - LANDSCAPE D.G FOR AVE 54 Materials/Supplies 215-7004-60431 775.07 THE SHERWIN-WILLIAMS CO. 207992 05/23/22 - PAINT FOR GRAFFITI REMOVAL Supplies-Graffiti and Vandalism 215-7004-60423 170.30 THE SHERWIN-WILLIAMS CO. 207992 05/26/22 - PAINT FOR GRAFFITI REMOVAL Supplies-Graffiti and Vandalism 215-7004-60423 174.64 THE SHERWIN-WILLIAMS CO. 207992 05/26/22 - SUPPLIES FOR GRAFFITI REMO… Supplies-Graffiti and Vandalism 215-7004-60423 167.77 SMITH PIPE & SUPPLY CO 207985 05/17/22 - STRAW HAT Safety Gear 215-7004-60427 16.86 SMITH PIPE & SUPPLY CO 207985 05/17/22 - IRRIGATION SUPPLIES Materials/Supplies 215-7004-60431 77.39 HIGH TECH IRRIGATION INC 207974 05/18/22 - FIELD DECODER FOR IRRIGATI… Materials/Supplies 215-7004-60431 351.18 PWLC II, INC 207981 5/17-5/20/22 - GROUND COVER INSTALLA… Maintenance/Services 215-7004-60691 2,432.00 PWLC II, INC 207981 5/23-5/27/22 - GROUND COVER INSTALLA… Maintenance/Services 215-7004-60691 2,432.00 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 3,903.48 IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,619.69 COACHELLA VALLEY WATER DI… 207957 05/31/22 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 12,598.98 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 31,222.12 Fund: 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)
CRAFCO, INC 207960 5/24/22 PORTABLE LIGHTING FOR EMERG… SHSP Grant 227-0000-43120 4,896.00 Fund 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) Total: 4,896.00 Fund: 230 - CASp FUND, AB 1379
DIVISION OF THE STATE ARCHI… 207965 10/2021-12/2021 - SB 1186 FEES Contributions to State Agency 230-0000-60480 515.20 DIVISION OF THE STATE ARCHI… 207965 07/2021-09/2021 - SB 1186 FEES Contributions to State Agency 230-0000-60480 452.80 Fund 230 - CASp FUND, AB 1379 Total: 968.00
Fund: 235 - SO COAST AIR QUALITY FUND
IMPERIAL IRRIGATION DIST 207975 05/31/22 - ELECTRICITY SERVICE Electricity - Utilities 235-0000-61101 840.69 Fund 235 - SO COAST AIR QUALITY FUND Total: 840.69
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
URBAN HABITAT 207996 05/2022 SRR RETENTION BASIN MAINT PA… Construction 401-0000-60188 1,440.00 ECONOLITE CONTROL PRODU… 207966 5/24/22 VIDEO DETECTION FRED WARNI… Construction 401-0000-60188 27,110.94 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 28,550.94 Fund: 501 - FACILITY & FLEET REPLACEMENT
ENTERPRISE FM TRUST 207968 5/6/22 - 2017 SILVERADO 2500HD PURCH… Vehicles, Purchased 501-0000-71031 400.00 ENTERPRISE FM TRUST 207967 5/6/22 - 2017 SILVERADO 2500HD PURCH… Vehicles, Purchased 501-0000-71031 400.00 ENTERPRISE FM TRUST 207969 5/6/22 - 2017 SILVERADO 2500HD PURCH… Vehicles, Purchased 501-0000-71031 400.00 BMW MOTORCYCLES OF RIVE… 207953 05/17/22 - MOTORCYCLE ANNUAL SERVIC… Motorcycle Repair & Mainten… 501-0000-60679 1,095.48 188 Click Here to Return to Agenda
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6/13/2022 1:58:40 PM Page 3 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMW MOTORCYCLES OF RIVE… 207953 05/17/22 - MOTORCYCLE TIRE SERVICE A1… Motorcycle Repair & Mainten… 501-0000-60679 321.97 PLANIT REPROGRAPHICS SYST… 207980 05/24/22 - VEHICLE DECALS Parts, Accessories, and Upfits 501-0000-60675 339.41 TOWER ENERGY GROUP 207993 05/01-05/15/22 - FUEL Fuel & Oil 501-0000-60674 4,977.04 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 7,933.90 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS … 207956 05/20-06/19/22 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 10.52 ODP BUSINESS SOLUTIONS, LLC 207978 05/18/22 -KEYBOARD FOR V.ORTEGA Operating Supplies 502-0000-60420 120.16 Fund 502 - INFORMATION TECHNOLOGY Total: 130.68
Fund: 503 - PARK EQUIP & FACILITY FUND
COACHELLA VALLEY WATER DI… 207958 06/16/22-06/16/23 - PIONEER PARK LEASE Parks 503-0000-71060 1.00 Fund 503 - PARK EQUIP & FACILITY FUND Total: 1.00
Grand Total: 203,588.79
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 114,990.31
201 - GAS TAX FUND 7,930.18
202 - LIBRARY & MUSEUM FUND 6,124.97
215 - LIGHTING & LANDSCAPING FUND 31,222.12
227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 4,896.00
230 - CASp FUND, AB 1379 968.00
235 - SO COAST AIR QUALITY FUND 840.69
401 - CAPITAL IMPROVEMENT PROGRAMS 28,550.94
501 - FACILITY & FLEET REPLACEMENT 7,933.90
502 - INFORMATION TECHNOLOGY 130.68
503 - PARK EQUIP & FACILITY FUND 1.00
Grand Total: 203,588.79
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 1,200.00
101-1002-60510 Contingency for Operatio… 30,000.00
101-1004-50252 Annual Wellness Dollar Re… 200.00
101-1004-60104 Consultants/Employee Se… 525.00
101-1004-60129 Recruiting/Pre-Employme… 704.00
101-1005-60400 Office Supplies 115.75
101-1006-60400 Office Supplies 175.41
101-1007-60403 Citywide Supplies 32.30
101-1007-60470 Postage 94.43
101-2001-60174 Blood/Alcohol Testing 175.00
101-2002-60406 Disaster Prep Supplies 1,311.47
101-2002-60691 Maintenance/Services 385.00
101-2002-61100 Gas - Utilities 39.74
101-2002-61101 Electricity - Utilities 2,556.20
101-2002-61200 Water - Utilities 114.10
101-2002-61304 Mobile/Cell Phones/Satell… 173.01
101-2002-61400 Cable/Internet - Utilities 345.60
101-3002-60107 Instructors 98.70
101-3003-60149 Community Experiences 418.69
101-3005-60117 Civic Center Lake Mainten… 1,350.00
101-3005-60189 SilverRock Lake Maintena… 1,350.00
101-3005-60691 Maintenance/Services 5,008.00
101-3005-61100 Gas-Utilities FB Pool 940.32
101-3005-61103 Electric - Civic Center Park… 2,295.41
101-3005-61105 Electric - Fritz Burns Park -… 1,548.37
101-3005-61106 Electric - Sports Complex -… 2,450.24
101-3005-61108 Electric - Colonel Paige - U… 447.68
101-3005-61110 Electric - Adams Park - Util… 32.22
101-3005-61111 Electric - Velasco Park - Uti… 13.94
101-3005-61113 Electric - Eisenhower Park … 22.65
101-3005-61114 Electric - Desert Pride - Uti… 13.36
101-3005-61202 Water - Civic Center Park -… 2,427.82
101-3005-61203 Water -Eisenhower Park -… 106.54
101-3005-61204 Water -Fritz Burns Park - … 1,952.69
101-3005-61205 Water -Velasco Park - Utili… 90.72
101-3005-61209 Water -Community Park -… 3,929.53
101-3007-60461 Marketing & Tourism Pro… 9,190.00
101-3008-60115 Janitorial 245.00
101-3008-60431 Materials/Supplies 8.44
101-3008-61100 Gas - Utilities 308.87
101-3008-61101 Electricity - Utilities 16,400.54
101-3008-61200 Water - Utilities 1,357.30
101-6003-60118 Plan Checks 2,625.00
101-6003-60320 Travel & Training 195.00
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Account Summary
Account Number Account Name Expense Amount
101-6004-60197 Animal Shelter Contract S… 20,098.25
101-7002-60183 Map/Plan Checking 875.00
101-7003-60432 Tools/Equipment 671.15
101-7006-60146 PM 10 - Dust Control 371.87
201-7003-60427 Safety Gear 798.89
201-7003-60429 Traffic Control Signs 6,433.27
201-7003-61101 Electricity - Utilities 698.02
202-3004-61100 Gas - Utilities 17.17
202-3004-61101 Electricity - Utilities 4,632.72
202-3006-61101 Electricity - Utilities 1,475.08
215-7004-60423 Supplies-Graffiti and Van… 512.71
215-7004-60427 Safety Gear 16.86
215-7004-60431 Materials/Supplies 7,706.40
215-7004-60691 Maintenance/Services 4,864.00
215-7004-61116 Electric - Utilities 3,903.48
215-7004-61117 Electric - Medians - Utiliti… 1,619.69
215-7004-61211 Water - Medians - Utilities 12,598.98
227-0000-43120 SHSP Grant 4,896.00
230-0000-60480 Contributions to State Ag… 968.00
235-0000-61101 Electricity - Utilities 840.69
401-0000-60188 Construction 28,550.94
501-0000-60674 Fuel & Oil 4,977.04
501-0000-60675 Parts, Accessories, and Up… 339.41
501-0000-60679 Motorcycle Repair & Main… 1,417.45
501-0000-71031 Vehicles, Purchased 1,200.00
502-0000-60420 Operating Supplies 120.16
502-0000-61400 Cable/Internet - Utilities 10.52
503-0000-71060 Parks 1.00
Grand Total: 203,588.79
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 132,896.02
201804E Landscape & Lighting Median Island … Landscape & Lighting Median Island Improvements 12,141.83 202007CT Construction Expense SilverRock Retention Basin Soil Stabilization 1,440.00 2122TMICT Construction Expense FY21/22 Traffic Maintenance Improvements 27,110.94 STVRE Short Term Vacation Rental Expense Short Term Vacation Rental Tracking 30,000.00 Grand Total: 203,588.79
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Demand Register
City of La Quinta Packet: APPKT03154 - JD 06/10/22
Vendor Name Payable Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
230-CIRCLE K STORES, INC. 060122 06/01/22 BL-0006818 FOOD ESTABLISH Over Payments, AR Policy 101-0000-20330 44.00 AMERICAN FORENSIC NURSE 76025 05/16/22 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 489.76 AMERICAN FORENSIC NURSE 76027 05/16/22 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 300.00 AMERICAN FORENSIC NURSE 76063 05/26/22 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 244.88 ASSOCIATION OF PUBLIC TRE 24879 06/07/22 APT US&C MEMBERSHIP Membership Dues 101-1006-60351 199.00 ASSOCIATION OF PUBLIC TRE 24884 06/14-06/15/22 CPFIM CLASS- RHALLIC Travel & Training 101-1006-60320 299.00 BIO-TOX LABORATORIES 42666 04/15/22 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 530.00 BIO-TOX LABORATORIES 42797 05/16/22 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 655.00 BIO-TOX LABORATORIES 42850 05/16/22 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 92.00 BLAND, ELMER ROBERT 051522 05/15/22 WORK BOOT REIMBURSEME Uniforms 101-6003-60690 200.00 CHARTER COMMUNICATION 0586491052922 5/29-6/28/22 FS #32 INTERNET (6491) Cable/Internet - Utilities 101-2002-61400 99.99 CLAYTON JR., DUANE 060622 06/06/22 WORK BOOTS-D.CLAYTON Uniforms 101-6003-60690 200.00 DESERT FIRE EXTINGUISHER 12461314 05/31/22 PW VEHICLES FIRE EXTINGUIS Annual Permits/Inspections 101-3008-60196 538.36 DESERT FIRE EXTINGUISHER 12461315 05/31/22 PW FIRE EXTINGUISHER SVC/ Annual Permits/Inspections 101-3008-60196 362.45 DESERT FIRE EXTINGUISHER 12461318 05/31/22 CH FIRE EXTINGUISHER SVC/ Annual Permits/Inspections 101-3008-60196 707.12 DESERT PUBLICATIONS INC 92678 06/2022 SUMMER GUIDE ADS MarkeƟng & Tourism Promo 101-3007-60461 4,965.00 FERGUSON ENTERPRISES, IN 1394624-1 05/24/22 X-PARK MULTI ROLL TISSUE DI Materials/Supplies 101-3008-60431 176.43 FRANCHISE TAX BOARD 0003019 GARNISHMENT Garnishments Payable 101-0000-20985 221.25 FRONTIER COMMUNICATION JUNE'221970587 05/26-06/25/22 POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 571.63 FRONTIER COMMUNICATION JUNE'227713100 5/28-6/27/22 SPORTS COMPLEX PHON Telephone - Utilities 101-3005-61300 38.08 HINDERLITER DE LLAMAS & SIN017809 04/01-06/30/22-Q4/2021 CONTRACT & Consultants 101-1006-60104 2,436.49 LH PRODUCTIONS 2826 04/30/22 CITY PICNIC Community Experiences 101-3003-60149 1,636.44 MERCHANTS BUILDING MAI 670254 04/30/22 CIVIC PARK RESTROOM CLEA Janitorial 101-3008-60115 90.00 OCEAN SPRINGS TECH INC OC-39305 01/2022 FB POOL DECK CLEANING Fritz Burns Pool Maintenanc 101-3005-60184 400.00 OCEAN SPRINGS TECH INC OC-40436 FB POOL MAINT Fritz Burns Pool Maintenanc 101-3005-60184 5,103.00 PETRA-1, LP IN3000108342 05/26/22 Operating Supplies 101-3002-60420 846.40 QUINN COMPANY WOG00013064 05/26/22 WC GENERATOR MAINTENAN Machinery & Equipment 101-2002-80101 893.10 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 SHERIFF PATROL HOUR Sheriff Patrol 101-2001-60161 745,657.54 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 OVERTIME Police Overtime 101-2001-60162 36,205.35 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 TARGET TEAM Target Team 101-2001-60163 116,357.19 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 CSO II Community Services Officer 101-2001-60164 63,297.67 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 DEPUTY GANG TASK F Gang Task Force 101-2001-60166 15,294.40 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 DEPUTY NARCOTICS TF Narcotics Task Force 101-2001-60167 15,294.40 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 MOTOR TEAM/TRAFFI Motor Officer 101-2001-60169 139,645.57 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 SERGEANT Dedicated Sargeants 101-2001-60170 41,269.03 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 LIEUTENANT Dedicated Lieutenant 101-2001-60171 23,384.00 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 MILEAGE Sheriff - Mileage 101-2001-60172 30,092.53 RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 SPECIAL PROTECTS Special Enforcement Funds 101-2001-60175 8,719.79 ROBERT HALF 60046265 05/20/22 TEMP AGENCY SVCS T.SUDAK Temporary Agency Services 101-6006-60125 374.67 SALAS, MICHAEL 053122 05/31/22 WELLNESS DOLLARS REIMBU Annual Wellness Dollar Reim 101-1004-50252 200.00 STAPLES ADVANTAGE 3508721390 05/24/22 UTENSILS Office Supplies 101-1006-60400 30.65 THE GAS COMPANY MAY'2216568548 4/29-5/31/22 FS #32 Gas - Utilities 101-2002-61100 111.63 TPX COMMUNICATIONS 157302570-0 05/23-06/22/22 EOC PHONE LINE SVC Telephone - Utilities 101-2002-61300 1,944.80 UNITED WAY OF THE DESERT 0003021 CONTRIBUTION United Way Deductions 101-0000-20981 37.00 VERIZON WIRELESS 9907341678 04/26-05/25/22 LQPD CELL Telephone - Utilities 101-2001-61300 875.64 VINTAGE E & S INC 74145 FIRE STATION 93 ELECTRICAL SERVICE Maintenance/Services 101-2002-60691 656.85 VINTAGE E & S INC 74174 XPARK ELECTRICAL SERVICES Maintenance/Services 101-3008-60691 765.47 XPRESS GRAPHICS 22-46698 Street Pole Banners - 40th Anniversary Sponsorships/Advertising 101-3007-60450 9,391.86 Fund 101 - GENERAL FUND Total: 1,271,945.42
Fund: 202 - LIBRARY & MUSEUM FUND
DESERT FIRE EXTINGUISHER 12461312 05/31/22 MUSEUM FIRE EXTINGUISHE Fire Extinguisher Service 202-3006-60664 154.06 DESERT FIRE EXTINGUISHER 12461316 05/31/22 LIBRARY FIRE EXTINGUISHER Fire Extinguisher Service 202-3004-60664 134.00 FIRST CHOICE A/C & HEATIN CP2609 06/01/22 MUSEUM HVAC-CONTACTER HVAC 202-3006-60667 294.00 192 Click Here to Return to Agenda
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Vendor Name Payable Number Description (Item) Account Name Account Number Amount OFFICE OF ECONOMIC DEVE 2022-21 01/01-03/31/22 - QTR 3 MAKERSPACE C Makerspace Operations 202-3009-60105 36,040.58 OFFICE OF ECONOMIC DEVE 2022-22 01/01-03/31/22 - QTR 3 MUSEUM CON Museum Operations 202-3006-60105 54,897.59 TOP OF THE LINE SIGNS 8244 01/06/22 MUSEUM ENTRANCE SIGN Maintenance/Services 202-3006-60691 127.20 Fund 202 - LIBRARY & MUSEUM FUND Total: 91,647.43
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF SH0000040968 03/10-04/06/22 BURGLARY/THEFT PRO COPS Burglary/TheŌ Preven 212-0000-60179 9,556.11 Fund 212 - SLESA (COPS) FUND Total: 9,556.11
Fund: 215 - LIGHTING & LANDSCAPING FUND
DESERT ELECTRIC SUPPLY S2980078.002 06/06/22 PHOTOCONTROL THREAD MO Materials/Supplies 215-7004-60431 21.42 PWLC II, INC 94436 05/31/22 & 06/01/22 AVE 54 BASIC LAB Maintenance/Services 215-7004-60691 1,216.00 TRI-STATE MATERIALS INC 101483 05/26/22 D.G. MATERIAL Materials/Supplies 215-7004-60431 781.49 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 2,018.91
Fund: 241 - HOUSING AUTHORITY
CAHA, BECKY 125 05/2022 HOUSING COMPLIANCE AND Professional Services 241-9101-60103 6,850.00 Fund 241 - HOUSING AUTHORITY Total: 6,850.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
ONYX PAVING COMPANY INC 20-118-F 2017-01 RETENTION PAYMENT Retention Payable 401-0000-20600 -4,207.97 ONYX PAVING COMPANY INC 20-118-F 2017-01 PROGRESS PAYMENT NO. 6 Construction 401-0000-60188 84,159.40 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 79,951.43 Fund: 501 - FACILITY & FLEET REPLACEMENT
AUTOZONE 5560137567 04/04/22 ANTIFREEZE/COOLANT Vehicle Repair & Maintenan 501-0000-60676 78.23 AUTOZONE 5560138529 04/05/22 VEHICLE SUPPLIES Vehicle Repair & Maintenan 501-0000-60676 107.95 AUTOZONE 5560164649 04/29/22 FASTNERS AND KIT Vehicle Repair & Maintenan 501-0000-60676 13.60 CHEVROLET CADILLAC CVCS215546 04/28/22 VEHICLE KEYS Vehicle Repair & Maintenan 501-0000-60676 160.00 DESERT FIRE EXTINGUISHER 12461313 05/31/22 FIRE EXTINGUISHERS FOR PW Parts, Accessories, and Upfit 501-0000-60675 975.49 S&D CARWASH MANAGEME ARB138615 05/2022 CAR WASH MEMBERSHIP Vehicle Repair & Maintenan 501-0000-60676 819.59 TOWER ENERGY GROUP 9771159-IN 05/16-05/31/22 FUEL Fuel & Oil 501-0000-60674 5,557.20 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 7,712.06 Fund: 502 - INFORMATION TECHNOLOGY
ACORN TECHNOLOGY SERVIC 95873 06/2022 IT SERVICES Consultants 502-0000-60104 25,035.00 ACORN TECHNOLOGY SERVIC 95874 06/01/22 (2) FILE SERVER RENEWALS Consultants 502-0000-60104 745.00 ACORN TECHNOLOGY SERVIC 95905-D 06/01/22 TAEGIS VDR TG-VDR-000500 L Consultants 502-0000-60104 28,800.00 CALCIUM LLC C-2022-494 07/01-09/30/22 COVID 19 CHECK IN AP Prepaid Expense 502-0000-13600 507.00 CDW GOVERNMENT INC Z123983 IT SOFTWARE PURCHASES Software Licenses 502-0000-60301 5,647.64 CHARTER COMMUNICATION 0504601052422 05/24-06/23/22 WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 266.66 FRONTIER COMMUNICATION JUNE'221693171 05/26-06/24/22 CH INTERNET Cable/Internet - Utilities 502-0000-61400 85.98 FRONTIER COMMUNICATION JUNE'223604861 05/27-06/26/22 BLACKHAWK/LQ PARK Cable/Internet - Utilities 502-0000-61400 75.98 TPX COMMUNICATIONS 157302570-0 05/23-06/22/22 PHONE LINE SVC Telephone - Utilities 502-0000-61300 3,620.28 Fund 502 - INFORMATION TECHNOLOGY Total: 64,783.54
Fund: 601 - SILVERROCK RESORT
ROTO ROOTER PLUMBERS IN 679732944 04/12/22 SRR GREASE TRAP & DRAINS Repair & Maintenance 601-0000-60660 3,886.00 Fund 601 - SILVERROCK RESORT Total: 3,886.00
Grand Total: 1,538,350.90
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,271,945.42
202 - LIBRARY & MUSEUM FUND 91,647.43
212 - SLESA (COPS) FUND 9,556.11
215 - LIGHTING & LANDSCAPING FUND 2,018.91
241 - HOUSING AUTHORITY 6,850.00
401 - CAPITAL IMPROVEMENT PROGRAMS 79,951.43
501 - FACILITY & FLEET REPLACEMENT 7,712.06
502 - INFORMATION TECHNOLOGY 64,783.54
601 - SILVERROCK RESORT 3,886.00
Grand Total: 1,538,350.90
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Polic 44.00
101-0000-20981 United Way Deductions 37.00
101-0000-20985 Garnishments Payable 221.25
101-1004-50252 Annual Wellness Dollar 200.00
101-1006-60104 Consultants 2,436.49
101-1006-60320 Travel & Training 299.00
101-1006-60351 Membership Dues 199.00
101-1006-60400 Office Supplies 30.65
101-2001-60161 Sheriff Patrol 745,657.54
101-2001-60162 Police Overtime 36,205.35
101-2001-60163 Target Team 116,357.19
101-2001-60164 Community Services Offi 63,297.67
101-2001-60166 Gang Task Force 15,294.40
101-2001-60167 Narcotics Task Force 15,294.40
101-2001-60169 Motor Officer 139,645.57
101-2001-60170 Dedicated Sargeants 41,269.03
101-2001-60171 Dedicated Lieutenant 23,384.00
101-2001-60172 Sheriff - Mileage 30,092.53
101-2001-60174 Blood/Alcohol Testing 2,311.64
101-2001-60175 Special Enforcement Fun 8,719.79
101-2001-61300 Telephone - Utilities 875.64
101-2001-61400 Cable/Internet - Utilities 571.63
101-2002-60691 Maintenance/Services 656.85
101-2002-61100 Gas - Utilities 111.63
101-2002-61300 Telephone - Utilities 1,944.80
101-2002-61400 Cable/Internet - Utilities 99.99
101-2002-80101 Machinery & Equipment 893.10
101-3002-60420 Operating Supplies 846.40
101-3003-60149 Community Experiences 1,636.44
101-3005-60184 Fritz Burns Pool Mainten 5,503.00
101-3005-61300 Telephone - Utilities 38.08
101-3007-60450 Sponsorships/AdverƟsin 9,391.86
101-3007-60461 MarkeƟng & Tourism Pr 4,965.00
101-3008-60115 Janitorial 90.00
101-3008-60196 Annual Permits/InspecƟ 1,607.93
101-3008-60431 Materials/Supplies 176.43
101-3008-60691 Maintenance/Services 765.47
101-6003-60690 Uniforms 400.00
101-6006-60125 Temporary Agency Servi 374.67
202-3004-60664 Fire Extinguisher Service 134.00
202-3006-60105 Museum Operations 54,897.59
202-3006-60664 Fire Extinguisher Service 154.06
202-3006-60667 HVAC 294.00
202-3006-60691 Maintenance/Services 127.20
202-3009-60105 Makerspace Operations 36,040.58
212-0000-60179 COPS Burglary/TheŌ Pre 9,556.11
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Account Summary
Account Number Account Name Expense Amount
215-7004-60431 Materials/Supplies 802.91
215-7004-60691 Maintenance/Services 1,216.00
241-9101-60103 Professional Services 6,850.00
401-0000-20600 Retention Payable -4,207.97
401-0000-60188 Construction 84,159.40
501-0000-60674 Fuel & Oil 5,557.20
501-0000-60675 Parts, Accessories, and 975.49
501-0000-60676 Vehicle Repair & Mainte 1,179.37
502-0000-13600 Prepaid Expense 507.00
502-0000-60104 Consultants 54,580.00
502-0000-60301 Software Licenses 5,647.64
502-0000-61300 Telephone - Utilities 3,620.28
502-0000-61400 Cable/Internet - Utilities 428.62
601-0000-60660 Repair & Maintenance 3,886.00
Grand Total: 1,538,350.90
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,446,515.70
201701CT Construction Expense Washington Street at Fred Waring Drive 84,159.40 202001RP Retention Payable Monroe Street Pavement Rehab (Ave 52, Ave 53) -4,207.97 BDAYE City Picnic & Birthday CelebraƟon City Picnic & Birthday Celebration 11,118.30 XPARKE X Park Expenses X Park 765.47
Grand Total: 1,538,350.90
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City of La Quinta
Bank Transactions 5/30 – 6/10/2022
Wire Transaction
Listed below are the wire transfers from 5/30 – 6/10/2022.
Wire Transfers:
06/01/2022 - WIRE TRANSFER - STERLING HEALTH $ 1,822.90 06/02/2022 - WIRE TRANSFER - CALPERS $ 5,316.32
06/02/2022 - WIRE TRANSFER - CALPERS $ 14,307.14
06/02/2022 - WIRE TRANSFER - CALPERS $ 22,318.85
06/02/2022 - WIRE TRANSFER - LQCEA $ 414.00
06/02/2022 - WIRE TRANSFER - ICMA $ 5,698.94
06/03/2022 - WIRE TRANSFER - THE BANK OF NEW YORK MELLON $ 12,000,000.00 06/03/2022 - WIRE TRANSFER - CALPERS $ 111,572.52
06/08/2022 - WIRE TRANSFER - COLONIAL LIFE INSURANCE $ 5,093.64 06/08/2022 - WIRE TRANSFER - LANDMARK $ 206,146.93
06/10/2022 - WIRE TRANSFER - LQCEA $ 450.00
06/10/2022 - WIRE TRANSFER - ICMA $ 5,698.94
06/10/2022 - WIRE TRANSFER - THE BANK OF NEW YORK MELLON $ 30,000,000.00 TOTAL WIRE TRANSFERS OUT $42,378,840.18
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: AUTHORIZE CITY PAYMENT OF OUTSTANDING BALANCE TO
COACHELLA VALLEY WATER DISTRICT FOR SILVERROCK WAY STREET IMPROVEMENTS PROJECT NO. 2014-13
RECOMMENDATION
Authorize City payment of outstanding balance to Coachella Valley Water District for SilverRock Way Street Improvements Project No. 2014-13 in the amount of $934,002; and authorize staff to seek reimbursement from Robert Green Company.
EXECUTIVE SUMMARY
In 2014, Council approved a purchase and sale agreement (Agreement) with SilverRock Development Company, for the development of the City owned SilverRock property.
Robert Green Company (RGC) assumed The SilverRock Development Company and the Agreement.
Part of the Agreement included the design and construction of infrastructure improvements within SilverRock Way and cost sharing responsibilities.
The SilverRock Way Street Improvements Project (Project) included construction of a 5,800-foot-long 30-foot-wide road, completion of the roadway over the box culvert canal crossing constructed by the Coachella Valley Water District (CVWD), and construction of sewer and water lines.
The Agreement capped the City’s funding contribution for the Project, and identified RGC as responsible for paying all costs above the City cap, which included $934,002 of the cost for the box culvert canal crossing constructed by CVWD.
CONSENT CALENDAR ITEM NO. 11
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FISCAL IMPACT
The following is the Project funding source breakdown:
Staff recommends allocating Unassigned Reserves, which is projected to have a balance of $27,170,000 at the end of FY 21/22, to fund the reimbursable amount of $934,002.
BACKGROUND/ANALYSIS
In 2014, Council approved the Agreement with SilverRock Development Company, for the development of the City owned SilverRock property. RGC assumed The SilverRock Development Company and ultimately the Agreement.
The Agreement included the design and construction of SilverRock Way, a public roadway that is owned and maintained by the City. The Project included construction of a 5,800-foot-long 30-foot-wide road, completion of the roadway over the box culvert canal crossing constructed by the CVWD, and construction of sewer and water lines.
The cost to construct the box culvert canal crossing was $1,743,750, and the City would like to issue full payment to CVWD and seek reimbursement from RGS in the amount of $934,002 per the Agreement. Staff seeks Council authorization.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Revenue Project Budget
2002 Bond Proceeds $ 6,253,700.40
Added Bond Proceeds $ 600,000.00
Developer Agreement $ 934,002.00
BOR Reimbursable Deposit $ 100,000.00
NV5 Reimbursable $ 19,200.00
Total $ 7,906,902.40
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City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: APPROVE CITY MANAGER EMPLOYMENT AGREEMENT
RECOMMENDATION
Approve City Manager Employment Agreement.
EXECUTIVE SUMMARY
Council hired Jon McMillen, current City Manager, on July 1, 2019 for a three-year term.
Pursuant to the current employment agreement, Council conducted regular performance evaluations of the City Manager since his hiring. As reported out at the May 3, 2022 Council Meeting, after concluding a performance evaluation, Council approved a three-year extension of Mr.
McMillen’s term.
FISCAL IMPACT
Current base salary of $219,730 annually, and Council has discretion for annual performance-based compensation up to 5% of the annual base salary, not to exceed $10,000, for any year in which performance-based compensation may be paid. Adjustments to base salary and compensation may be made by Council within 90 days and memorialized by amendment to the proposed agreement. City Manager receives the same fringe benefits compensation as authorized for management employees.
BACKGROUND/ANALYSIS
In February 2019, the City hired an independent consulting firm with expertise in city management recruitment to assist the Council in the process of hiring a new city manager. After a national recruitment that attracted 72 applicants from around the country, the list of finalists was narrowed to six semi-finalists and two finalists after discussions in closed session with Council, a series of interviews with candidates, and a thorough review of references, among other CONSENT CALENDAR ITEM NO. 12
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recruiting actions. At its May 21, 2019 Regular Meeting, the Council unanimously voted (5-0 in favor) to appoint Mr. McMillen as City Manager, effective July 1, 2019, and to approve terms and condition of a three-year employment agreement. The current agreement expires June 30, 2022.
Pursuant to the current agreement, Council held one of its periodic evaluations of the City Manager and voted unanimously (5-0 in favor) to extend for three additional years Mr. McMillen’s service as the chief management employee of the City. The Council also directed the City Attorney to return with an updated agreement for the extended term.
The proposed Employment Agreement (Attachment 1) is almost identical to the Council’s previously approved agreement for Mr. McMillen. It has been updated with a 3-year term commencing July 1, 2022, base salary in effect at the expiration of the current agreement, and authorization for Council to amend the City Manager’s compensation within 90 days of July 1, 2022, if Council in its sole discretion deems it. Other minor, non-substantive corrections and update as appropriate based on, among other criteria, comparable city manager salaries or other performance metrics as have been updated in the Employment Agreement.
ALTERNATIVES
None proposed.
Prepared by: Bill Ihrke, City Attorney
Approved by: Jon McMillen, City Manager
Attachment: 1. Employment Agreement (for current City Manager) Effective July 1, 2022
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EMPLOYMENT AGREEMENT
This EMPLOYMENT AGREEMENT (the “Agreement”) is made and entered as of July 1, 2022 (the “Effective Date”), by and between the City of La Quinta, a public body (the “City” or “Employer”), and Jon McMillen, an individual (the “Employee”), both of whom understand as follows:
WITNESSETH:
WHEREAS, the City desires to continue to employ the services of Employee as the City Manager as provided by the La Quinta Municipal Code; and WHEREAS, it is the desire of the City to establish certain conditions of employment and to set working conditions of said Employee; and WHEREAS, Employee desires to accept the continued employment as City Manager of said City.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:
Section 1. Duties.
A. Employer hereby agrees to employ Employee as City Manager of said City to perform the functions and duties specified in the La Quinta Municipal Code and as provided by state and federal law and to perform other legally permissible and proper duties and functions as the City Council shall from time to time assign.
B. Employee, with prior written approval of the City Council, may undertake outside professional activities for compensation, including teaching, speaking and writing, provided they do not interfere with Employee’s normal duties and are done only during vacation or other non-working time of Employee and are not done with any existing vendors or contractors of the City. Under no circumstances shall such outside activity create a conflict of interest with the duties of the City Manager and the interests of the City.
Section 2. Term.
A. The term of this Agreement shall be from July 1, 2022 through and including June 30, 2025, unless earlier terminated as provided herein. Thereafter, the parties may renew the Agreement pursuant to their mutual agreement. 203 Click Here to Return to Agenda
B. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the City Council acting for the City to terminate the services of Employee at any time, with or without cause, subject only to the provisions set forth in Section 4, paragraphs A, B and D of this Agreement.
C. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Employee to resign at any time from his position with Employer, subject only to the provision set forth in Section 4, Paragraph E, of this Agreement.
Section 3. Administrative Leave with Pay.
Employer may place Employee on Administrative Leave with full pay and benefits at any time during the term of this Agreement. However, if the purpose of placing Employee on Administrative Leave With Pay is to conduct an investigation into potential wrongdoing, and after that investigation, Employee is convicted of a crime involving abuse of his/her office or position, then pursuant to Government Code Section 53243, Employee shall be required to fully reimburse City for any salary or benefits received while on Administrative Leave With Pay. “Abuse of office or position” shall be as defined in Government Code Section 53243.4, as may be amended.
Section 4. Termination and Severance Pay.
A. In the event Employee is terminated by the City Council during such time that Employee is willing and able to perform his/her duties under this Agreement, then Employer agrees to pay Employee a lump sum cash payment equal to either six months’ salary or the salary for the remaining term of this Agreement, whichever is less. Pursuant to Government Code Section 53243.5, if Employee is later convicted of a crime involving abuse of office or position, then any severance paid under this Section 4.A shall be returned by Employee to Employer.
B. Employee may be terminated at any time for willful misconduct as defined in Section 2.08.160 of the City’s Municipal Code or for abuse of his/her office or position as defined in Government Code Section 53243.4 as may be amended. The determination of what constitutes willful misconduct shall be within the sole discretion of the City Council, provided that it shall relate to the welfare of the City.
Willful misconduct includes conduct directly related to conduct in office and the duties of the office. It also includes conduct not directly related to the performance of the official duties of the office when such conduct has a direct and harmful effect on the welfare or reputation of the City. Evidence of such direct and harmful effects includes, but is not limited to, conviction of a felony or a crime of moral turpitude. Employee shall be entitled to the right to a hearing as provided in Sections 2.08.100 through 204 Click Here to Return to Agenda
2.08.150 of the Municipal Code prior to termination under Sections 4.A and 4.B of this Agreement. In the event that Employee is terminated for willful misconduct or abuse of office or position, City shall have no obligation to pay and shall be prohibited from paying, the severance sum designated in Section 4.A above, or any severance sum at all.
C. Nothing in this Agreement shall prohibit Employer from imposing discipline less than termination upon Employee, including written reprimands, suspensions, or reductions in pay. Employee shall not be entitled to any due process as a result of the implementation of discipline less than termination.
D. In the event: (1) Employer at any time during the term of this Agreement reduces the salary or other financial benefits of Employee (other than a suspension of five (5) working days or less or a temporary reduction in salary of thirty (30) days or less) in a greater percentage than an applicable across-the-board reduction for all employees of Employer; or (2) Employer refuses, following written notice, to comply with any other provisions benefiting Employee herein; or (3) Employee resigns following a formal suggestion by the City Council that he/she resign, then Employee may, at his/her option, be deemed to be “terminated” as of that time, and shall be entitled to the severance provisions of Section 4.A above.
E. In the event Employee voluntarily resigns his/her position with Employer before expiration of the above-referenced term of his/her employment, then Employee shall give Employer sixty (60) days’ notice in advance, unless the parties otherwise agree, and Employee shall not be entitled to any severance pay.
Section 5. Disability.
If Employee is permanently disabled or is otherwise unable to perform his/her duties because of sickness, accident, injury, mental incapacity or health for a period of six (6) successive weeks beyond any accrued sick leave to which Employee is entitled, or for the legal duration of the Family & Medical Leave Act (whichever is greater), Employer shall have the option to terminate this Agreement. Termination pursuant to this Section would not subject the City to payment of severance benefits as specified under Section 4.A above. However, Employee shall be compensated for any accrued, vacation, holidays, administrative leave and other accrued benefits on the same basis as any other employee of the City pursuant to the Personnel Rules.
Section 6. Salary.
A. Employer agrees to pay Employee for his services rendered pursuant hereto an annual base salary of $219,730.00, effective on July 1, 2022 (“Base Salary 205 Click Here to Return to Agenda
Effective Date”), payable in equal installments at the same time as other employees of the Employer are paid. No later than ninety (90) days after the Base Salary Effective Date, Employee shall be eligible for an increase to the base salary in an amount to be determined by the City Council and, once determined, shall be (in accordance with any applicable law) retroactive to the Base Salary Effective Date and effective for the balance of the term of this Agreement and memorialized in an amendment to this Agreement; additionally, no later than ninety (90) days after the Base Salary Effective Date, Employee shall be eligible for an adjustment to the annual performance-based compensation set forth in Section 6, Paragraph B, and for any other terms and conditions relating to Employee’s compensation, to be memorialized in an amendment to this Agreement; provided, however, that any increase in the base salary, annual performance-based compensation, or other compensation shall be in the sole and absolute discretion of the City Council who may (but need not) use, as part of the assessment for an annual base salary increase, the same criteria set forth in Section 6, Paragraph B, of this Agreement. Employer agrees to review said base salary and/or other benefits of Employee at the time of an annual evaluation which shall be initiated in May or June for each year of the Term. Employer may recommend adjustments to salary and/or other benefits during the time period that the annual review is performed.
B. In addition to the annual base salary, Employee may be eligible for annual performance-based compensation in the amount of up to 5% of Employee’s annual base salary, not to exceed $10,000, for any year in which performance-based compensation may be paid. Performance-based compensation shall be paid in a lump-sum for any given year, and, for purposes of such compensation, a year shall correspond to the City’s fiscal year. Any payment of performance-based compensation shall be at the discretion of the City Council, and may only be paid if, in the City Council’s discretion, Employee successfully meets performance goals and objectives as more particularly described in Exhibit “A” attached hereto and incorporated by reference (the “Performance-Based Compensation Metrics”). The City Council may meet, in accordance with applicable law, at least one time every fiscal quarter to evaluate the performance of Employee with respect to the progress on the Performance-Based Compensation Metrics. Any performance-based compensation authorized by the City Council pursuant to this paragraph shall be paid directly to a supplemental retirement plan for Employee pursuant to United States Internal Revenue Code section 457(b) or other lawful supplemental retirement plan authorized pursuant to applicable federal or state law (commonly referred to as a deferred compensation plan and referred to herein as the “Supplemental Plan”). Prior to any payment of performance-based compensation to Employee pursuant to this paragraph, the City Council shall establish and authorize, if not previously established and authorized, the maintaining of a Supplemental Plan in accordance with applicable 206 Click Here to Return to Agenda
law. Any performance-based compensation to Employee shall not be a payroll deduction and shall not be deemed or reported to the California Public Employees’ Retirement System (“CalPERS”) as “compensation earnable” as long as such performance-based compensation is paid directly to the Supplemental Plan. Any payment of performance-based compensation pursuant to this paragraph shall be paid to the Supplemental Plan no later than December 31 after the immediately completed prior fiscal year. In explanation of the previous sentence, any performancebased compensation for fiscal year 2018-19 shall be paid to the Supplemental Plan no later than December 31, 2019; for fiscal year 2019-20, paid no later than December 31, 2020; for fiscal year 2020-21, paid no later than December 31, 2021; and for fiscal year 2021-22, paid no later than December 31, 2022. After the City Council duly establishes and authorizes the maintaining of the Supplemental Plan, the City Council authorizes Employee or his designee(s) to execute any documents necessary or proper to maintain the Supplemental Plan prior to any payment of performance-based compensation to Employee, but the City Council retains any and all discretion to award or not award any and all performance-based compensation to Employee.
Section 7. Hours of Work.
In addition to working normal business hours, it is recognized that Employee must devote time outside the normal office hours to business of the Employer.
Employee shall have 120 hours of Administrative Leave. For partial calendar years, the hours of Administrative Leave shall be prorated. Employee may not be employed by, or provide services (except if authorized pursuant to Section 1, Paragraph B above) to, any other entity while employed by the City.
Section 8. No Transportation Allowance.
City shall not provide a transportation allowance. Employee shall not be provided a City vehicle. Employee shall be entitled to reimbursement for mileage for the use of Employee’s automobile for City business at then-applicable IRS rate.
Section 9. Vacation, Bereavement, and Sick Leave.
Employee shall accrue, and have credited to his/her personal account, vacation, bereavement and sick leave as provided for pursuant to the City’s Employee Personnel Rules.
Section 10. Other Benefits.
Employee shall be provided with the same health, dental, vision, life insurance, and retirement benefits and any future cost of living increases that occur after the 207 Click Here to Return to Agenda
Effective Date, as other general full time employees of the City. Employee may receive an annual physical examination at City expense.
Section 11. Other Terms and Conditions of Employment.
A. The City Council, in consultation with the City Manager, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the Municipal Code or any applicable state or federal law.
B. All regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holidays and other fringe benefits and working conditions as they now exist or hereafter may be amended, shall also apply to Employee as they would to other full-time employees of Employer, in addition to the benefits specifically set forth herein for the benefit of Employee.
Section 12. Notices.
Notices pursuant to this Agreement shall be given by: (1) email with verification of delivery; (2) facsimile transmission with confirmation; (3) personal delivery; (4) overnight delivery service with confirmation; or (5) deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows:
EMPLOYER: CITY OF LA QUINTA
78-495 Calle Tampico
La Quinta, CA 92253
Attn: City Clerk
email: Monika Radeva <[email protected]>
with copy to: RUTAN & TUCKER, LLP
611 Anton Blvd., Suite 1400
Costa Mesa, CA 92626
Attn: William H. Ihrke, Esq.
email: [email protected]
EMPLOYEE: Jon McMillen
53521 Eisenhower Drive
La Quinta, CA 92253
Notice shall be deemed given as of the date of personal, overnight delivery, email, or facsimile service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 208 Click Here to Return to Agenda
Section 13. General Provisions.
A. This Agreement shall constitute the entire agreement between the parties. No prior oral or written communications are incorporated herein.
B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors of Employee.
C. This Agreement may be signed in counterparts with signature pages transmitted by email, facsimile, personal delivery or overnight delivery, all of which will be treated as originals.
D. If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of this Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect.
[signatures on next page]
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IN WITNESS WHEREOF, the City of La Quinta has caused this Agreement to be signed and executed in its behalf by its Mayor, and duly attested by its City Clerk, and the Employee has signed and executed this Agreement, both in duplicate, to become effective as of the Effective Date.
EMPLOYER:
CITY OF LA QUINTA
By:_______________________________
LINDA EVANS
Mayor of the City of La Quinta
ATTEST:
________________________________________
Monika Radeva, CITY CLERK
City of La Quinta, California
(City Seal)
APPROVED AS TO FORM:
________________________________________
William H. Ihrke, CITY ATTORNEY
City of La Quinta, California
EMPLOYEE:
By:_______________________________
Jon McMillen, an individua
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Exhibit “A”
Performance-Based Compensation Metrics
Annually, the City Council assesses the City Manager’s performance after reviewing the organization’s and his accomplishments. If the City Manager achieves an overall performance rating of Exceeds Expectations, then the City Manager may receive Performance Based Compensation as outlined in Section 6, Paragraph B of the Agreement. For Fiscal Year 2022-23, the City Manager’s performance measures shall be based upon the items outlined below and any additional items established by the City Council at quarterly reviews for the City Manager after the Base Salary Effective Date in the Agreement. Performance measures for Fiscal Years 2023-24 and 2024-25 will be established by the City Council for those respective years as a result of the City Manager’s annual performance review.
Fiscal Year 2022-23 Performance Measures
Fiscal Stability/Revenue Growth
• Continue and improve implementation of community outreach that engages the community and increases the community’s understanding of how to sustain City service levels, facilities and infrastructure.
• Enhance service delivery that results in delivering increased services at a fair and reasonable cost.
• Identify and implement strategic infrastructure and public facility investments that are efficient and reduce operations’ costs.
• Develop, maintain and advance an operating budget wherein revenues and expenditures are balanced, and reserves are not needed to fund operations.
Community and Economic Development
• Continue to work with IID, CVWD and stakeholders to guide and improve the near and long term energy delivery and reliability for the City. • Continue the oversight for the development and use of SilverRock Resort. • Continue the oversight of the economic development plans relating to Highway 111 Corridor.
Improve the Organization’s Strength
• Continue employee development as part of a succession plan. • Improve reporting of service delivery metrics for all departments. • Develop a Strategic Plan for the City that identifies goals, actions and resources.
This plan will be updated annually and will help guide direction and process. 211
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City of La Quinta
JOINT CITY COUNCIL/HOUSING AUTHORITY MEETING
DATE: June 21, 2022
STAFF REPORT
AGENDA TITLE: INTERVIEW AND APPOINT RESIDENTS TO SERVE ON THE CITY’S FINANCIAL ADVISORY AND HOUSING COMMISSIONS
RECOMMENDATION
Make appointments to fill existing and upcoming vacancies on the city’s Financial Advisory and Housing Commissions.
EXECUTIVE SUMMARY
The City has established several commissions, which require public participation and membership.
The City advertised the upcoming vacancies on the City website and social media, in the May and June issues of The Gem magazine, and the Desert Sun on April 22, 2022; 7 applications were received (Attachment 1) Council and Housing Authority (Authority) will interview and appoint applicants to the vacancies by ballot after a random drawing to determine order (Attachment 2).
FISCAL IMPACT
The following Council/Authority-approved amounts (per member, per meeting attended) are included in the 2022/23 Budget:
Financial Advisory Commission $ 75
Housing Commission $ 50
BACKGROUND/ANALYSIS
The Council/Authority established boards, commissions, and committees to facilitate broader participation in City governance, to solicit a broad range of opinions on City issues, and to introduce citizens to the municipal government process.
BUSINESS SESSION ITEM NO. 1
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The City advertised the upcoming vacancies on the City website, social media, The Gem and the Desert Sun newspaper.
Applications are accepted throughout the year and applications are held as pending until a recruitment is conducted. Pending applicants, as well as applicants from prior recruitments who were not appointed, were notified of existing and upcoming annual vacancies.
All existing Commission members whose terms will expire this year were also notified and invited to reapply.
The following applications (listed below in alphabetical order) were received from residents; (*) indicates incumbent:
FINANCIAL ADVISORY COMMISSION – 4 applications
(open: 2 total: 1 vacancy for full 3-year term; 1 for unexpired term ending 6/30/2024)
1. George Batavick*
2. Lynne Langdon
3. Justin Luettjohann
4. Louise Oppenheim
HOUSING COMMISSION – 3 applications
(open: 1 non-tenant for unexpired term ending 6/30/2024)
1. Capri Chapman
2. Patti Hawker
3. Michael Romersa
ALTERNATIVES
The Council/Authority may decide to fill some or no vacancies, re-advertise, and set another date for Council/Authority interviews and appointments.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachments: 1. Applications
2. Ballots
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City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2021/22
RECOMMENDATION
Approve third round Community Service Grants for fiscal year 2021/22.
EXECUTIVE SUMMARY
The Council considers Community Services Grants and Economic Development/Marketing funding requests three times per fiscal year. Six grant applications were received and reviewed by the Community Services Grant Ad Hoc Committee (Committee).
FISCAL IMPACT
The total 2021/22 grant budget is $60,000. During the last two rounds the Council awarded $29,000 leaving a balance of $31,000 (Account No. 101- 3001-60510). The Committee recommends funding four of the six grant requests for a total of $11,000.
BACKGROUND/ANALYSIS
Grants are awarded to 501(c)3 non-profit groups and organizations that benefit La Quinta residents and strengthen the business community. Grants are limited to $5,000 per request and consecutive fiscal year funding is not allowed (Attachment 1).
The Starter Grant category, created by Council, is for organizations applying for the first time and/or have a first-time program. This allows applicants up to $500 of funding and eligibility to apply again the next fiscal year.
The Committee, comprised of Council Member Radi and Council Member Sanchez, reviewed all applications, and recommended the following:
BUSINESS SESSION ITEM NO. 2
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Applicant Requested Committee
Recommendation
Angel View, Inc.* $500 $500
Desert Recreation Foundation* $500 $500
First Tee – Coachella Valley $5,000 $5,000
Friends of the Desert Mountains $5,000 $0
Point of Contact Foundation $5,000 $0
Variety – The Children’s Charity of
the Desert
$5,000 $5,000
Total $21,000 $11,000
*Starter Grant
Attachment 2 presents all submitted grant requests. All applications are available for review in the Community Resources Department.
ALTERNATIVES
Council may modify and/or deny funding for any or all grant applications received.
Prepared by: Christina Calderon, Community Resources Manager Approved by: Chris Escobedo, Community Resources Director Attachments: 1. Community Services Grant Overview
2. Recommended Grant Requests
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The City of La Quinta offers a grant program for community services support. • Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. • Grants are considered and funded up to three times per year (rounds). • All three rounds are held within the city’s fiscal year (July 1 – June 30). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All funding requests are limited to an amount not to exceed $5,000.
Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council.
Q: Who can apply for this grant?
A: Applications are accepted from recognized nonprofit organizations that directly benefit La Quinta residents. Second consideration is given to nonprofit organizations that indirectly affect the quality of life for the residents of La Quinta.
Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.
Q: What if my organization is applying for a grant for the first time? A: Organizations applying to the Community Services Grant program for the first time are eligible for a “Starter Grant”. The “Starter Grant” allows first time applicants grant funding up to $500 if they demonstrate their commitment to provide services to the La Quinta community. If an organization is selected to receive the “Starter Grant” they would then be eligible to apply to the program again the next fiscal year.
Q: Can my organization request “seed” money for a start-up? A: Yes, organizations can request “seed” money, however they are required to obtain matching funds from other sources in the same fiscal year before the grant funds will be released.
Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.
Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2020 are now eligible to apply. Organizations that were funded after July 1, 2020 are ineligible for funding and must wait until July 1, 2022 to re-apply.
What you need to do:
1. Determine eligibility based on the information provided above. If eligible, proceed to step 2.
2. Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.
3. Fill out the grant application. Once completed proceed to step 4.
4. Submit application via email to [email protected], or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.
The next steps:
5. Applications are received and reviewed by staff to ensure eligibility and completeness.
6. Completed grant applications will be reviewed by a designated Grant Review Committee (in blue). a. The committee’s review includes consideration of the funding amount, the intended use of the funds, and the organizations service to the community. If the committee approves the application, they will then recommend for approval to the City Council.
7. Committee approved applications are submitted to the City Council for consideration and approval (in green)
8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period.
9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period.
For more information on the City of La Quinta Grant program, please contact the Community Resources Department at the Wellness Center 760.564-0096 or at 760.777.7183
COMMUNITY SERVICES GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
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The City of La Quinta offers a grant program for marketing and event sponsorship. • Marketing/Sponsorship Grants go to nonprofit organizations that would benefit the City of La Quinta in a marketing capacity.
• Economic Development Grants go to organizations that will help strengthen the business community in La Quinta. • Grants are considered and funded up to three times per year (rounds). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All three rounds are held within the city’s fiscal year (July 1- June 30). • All funding requests must include a detailed marketing/media plan to be considered.
Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required). For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council.
Q: Who can apply for this grant?
A: Applications are accepted from recognized organizations that would benefit the City of La Quinta in a marketing capacity.
Second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta.
Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.
Q: Can my organization request “seed” money for a start-up? A: Yes, organizations can request “seed” money; however, they are required to obtain matching funds from other sources in the same fiscal year before the grant funds will be released.
Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.
Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2020 are now eligible to apply. Organizations that were funded after July 1, 2020 are ineligible for funding and must wait until July 1, 2022 to re-apply.
What you need to do:
1. Determine eligibility based on the information provided above. If eligible, proceed to step 2.
2. Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.
3. Fill out the grant application. Once completed proceed to step 4.
4. Submit application via email to [email protected], or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.
The next steps:
5. Applications are received and reviewed by staff to ensure eligibility and completeness.
6. Completed grant applications will be reviewed by a designated Grant Review Committee (in blue). a. The committee’s review includes consideration of the funding amount, the included marketing/media plans, and the amount of impressions and visitors the event would bring to the city. If the committee approves the application, they will then recommend approval to the City Council.
7. Committee approved applications are submitted to the City Council for consideration and approval (in green)
8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period.
9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period.
For more information on the City of La Quinta Grant program, please contact the Community Resources Department at the Wellness Center 760.564.0096 or at 760.777.7183
MARKETING/SPONSORSHIP GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
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Community Services Grants
First Round
JULY 2021 AUGUST SEPTEMBER OCTOBER
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31 Second Round
NOVEMBER DECEMBER JANUARY 2022 FEBRUARY
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Third Round
MARCH APRIL MAY JUNE 2022
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Recommended Grant Requests:
1. Angel View, Inc., a nonprofit serving children and adults with disabilities is requesting a $500 Starter Grant that would be used to cover costs related to providing case management services to families in La Quinta. These services are provided free of charge and are individualized for families. Case management services encompass meeting with families, assessing their needs, and working with the on solutions to various programs, basic social work services. The combined rate for case managers is $31/hour. Last year, 12 clients lived in La Quinta and this year so far there are 10 La Quinta residents participating in this program. Their cost per child is $1,187. Angel View is a first-time applicant to the Community Services Grant program. The Grant Review Committee recommends funding a $500 Starter Grant.
2. Desert Recreation Foundation is requesting a $500 Starter Grant to go towards the purchase of supplies for a new program called Parents’ Night Out for youth ages 4- 12 years of age. This new program will provide parents the opportunity to have their children participate in a fun evening of physical fitness activities, engage in games, crafts, social interaction, and eat dinner with other youth in their community. Desert Recreation Foundation is a first-time applicant to the Community Services Grant program. The Grant Review Committee recommends funding a $500 Starter Grant.
3. First Tee Coachella Valley is requesting $5,000 in funding to be used to purchase a First Tee School golf program through First Tee National. This program allows for the training of the school’s physical educators, supported by the local First Tee chapter, and is actively delivered to all students through their P.E. classes. The cost for this program includes the equipment to the school, e-learning and training courses/materials, and lesson plans for the P. E. teachers. The funds will also support marketing efforts and promotional materials as well as the general support from the staff of the local First Tee chapter in Palm Desert. Currently this program is taking place at Amelia Earhart Elementary (800 students) and Ben Franklin Elementary (570 students) schools. The goal for the 2022-23 school year is to include Truman Elementary. Currently Truman has 200 students participating in the First Tee Community program that takes place through the schools after care program. First Tee Coachella Valley is a first-time applicant to the Community Services Grant program. The Grant Review Committee recommends funding $5,000.
4. Variety – The Children’s Charity of the Desert is requesting $5,000 to promote access to the Caring Connections program that provides developmental screening to families at no cost and no insurance is required. Funding will also support other programs and services through expanded collaborations with La Quinta area youth nonprofit organizations to educate and serve children and families. Through these programs La Quinta area residents would gain awareness and access to developmental milestones resources and educational materials as well as free developmental screenings for children 0 to 5 years of age. Variety – The Children’s Charity of the Desert is a firsttime applicant to the Community Services Grant program. The Grant Review Committee recommends funding $5,000.
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Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include:
5. Friends of the Desert Mountains is requesting $5,000 to fund transportation for children from rural Eastern Coachella Valley areas to the La Quinta Cove to access the National Monument public lands for outdoor environmental education. The programs will incorporate cultural components that acknowledge the rich Indigenous history of the area and will provide education opportunities that will incorporate science, technology, engineering, art, and math (STEAM). This organization was last funded $5,000 in 2016/17. The Grant Review Committee does not recommend funding this organization at this time. The committee does encourage them to apply again in FY 2022-2023, encourage them to reach out to La Quinta schools to participate, and provide more information to support their request.
6. Point of Contact Foundation is requesting $5,000 to be used to fund training for school counselors to attend a 4-day program at Hazelton Betty Ford Center. This program teaches counselors to identify trauma and help children to open up about their issues in a safe space. This organization will recruit counselors from Desert Sands Unified School District to attend this training if they are awarded grant funds. Point of Contact Foundation is a first-time applicant to the Community Services Grant program. The Grant Review Committee does not recommend funding this organization at this time. The committee does encourage Point of Contact Foundation to establish a relationship with Desert Sands Unified School District and work with them directly on recruiting school counselors from La Quinta schools that may have a need for this type of program training. 222 Click Here to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR THE 2022/23 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1
RECOMMENDATION
Adopt a resolution confirming the assessment and District diagram for the Landscape and Lighting Assessment District 89-1 for 2022/23, pursuant to the Engineer’s report.
EXECUTIVE SUMMARY
• Annually, the City Council must take certain actions pertaining to Citywide Landscape and Lighting Assessment District 89-1 (District) to allow the City to levy annual assessments.
• These assessments fund 44% of the citywide landscape, lighting, median, and parkway maintenance costs. The 2022/23 assessment rate will remain at $35.60 per dwelling/parcel also identified as an Equivalent Benefit Unit (EBU). This has been the rate since 1997.
• Adopting this resolution is necessary for the County Assessor to place the assessment on the tax roll for 2022/23.
FISCAL IMPACT
The 2022/23 estimated cost for retention basin and right-of-way maintenance (landscaping and lighting maintenance for medians and parkways) is $2,390,300.
The assessment charge will generate an estimated $982,336. The City will also receive $150,000 from County Service Area 152, levied by Riverside County, to fund retention basin maintenance. The combined income is projected to be $1,132,336; this leaves a shortfall of $1,257,964 (funded by the General Fund).
BACKGROUND/ANALYSIS
In 1989, the Council formed a District to fund costs associated with the maintenance, construction and servicing of landscape areas, streetlights and PUBLIC HEARING ITEM NO. 1
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traffic signals. The District was modified in 1997 to conform to Proposition 218, which required the removal of maintenance costs for facilities that provide general benefit to the public such as parks, fire stations, and public buildings.
Since 1997, the City’s District has only included maintenance costs for streets, streetlights, traffic signals, landscape medians, parkways and retention basins since these costs are considered “exempt” under Proposition 218. Beginning in 1997, maintenance of “nonexempt” items (i.e., facilities providing general benefit) were shown separately but still shown as part of the overall landscape maintenance budget.
Proposition 218 also requires that any assessment rate increase be supported by a benefits analysis and Citywide vote in favor of the increase. These requirements locked the assessment rate at $35.60 since 1997, while maintenance costs have nearly tripled.
On June 7, 2022, the Council adopted the following resolutions:
• Resolution No. 2022-14 approving the Preliminary Engineer’s Report for Fiscal Year 2022/23 in connection with the District.
• Resolution No. 2022-15 declaring intention to levy annual assessment for construction, maintenance, and servicing landscape and lighting improvements within the boundaries of the territory included in the Citywide District and giving notice thereof.
The engineer’s report must contain the following information:
1. A description of the services to be provided throughout the District;
2. Total costs necessary to provide all services described in the engineer’s report;
3. A diagram showing the boundaries of the District, including special benefit zones; and
4. An assessment schedule.
The final engineer’s report has been completed (Attachment 1) and establishes the maintenance budget and number of benefitting parcels. The chart below compares the projected 2022/23 data with the 2021/22 data:
2022/23 2021/22
City wide Benefit Zone Yes Yes
Number of Local Benefit Units 6 6
Number of Equivalent Benefit Units (EBUs) 27,594 27,594 EBU Rate $35.60/EBU $35.60/EBU
District Revenue $982,336 $982,336
The City’s consultant, Willdan Financial Services, does not project an increase in EBU’s from 2021/22 to 2022/23; actuals will be based on the final 2022/23 County Secured Tax Roll.
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This public hearing affords an opportunity for affected property owners to ask questions regarding the District and to provide public testimony regarding any proposed changes. No changes are proposed at this time. The City Council may adopt 2022/23 assessment fees only after the public hearing has been conducted.
Should the Council receive testimony through the public meeting/hearing that warrants a change to the assessment level, the Council can lower the assessment by a majority vote. If lowered, the reduction in assessment level would impact the revenues necessary to fund the District’s 2022/23 operational budget. Council may also increase the assessment level but only by a specialbenefit analysis and vote through a property-owner ballot.
If service levels are not adjusted accordingly, the General Fund would be required to make up the difference.
ALTERNATIVES
The Council can direct staff to adjust the engineer’s report to reflect any changes resulting from the public hearing. Should Council direct amendments to the engineer’s report, an amended report and impacts of the amendments would be submitted for approval at the July 21, 2022, Council meeting.
Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. 2022/23 Engineers Final Report
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RESOLUTION NO. 2022 – XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, CONFIRMING
THE DIAGRAM AND ASSESSMENTS FOR FISCAL
YEAR 2022/2023 LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 (PURSUANT TO
THE LANDSCAPE AND LIGHTING ACT OF 1972)
WHEREAS, maintenance of landscape improvements in roadways and drainage facilities is a very important service in our community.
Landscaping, if well maintained, provides beautification and enhancement to the surroundings, along with a positive effect on property values; and WHEREAS, the annual assessments generated by the existing 1972 Act City of La Quinta Landscaping and Lighting District will fund the cost of providing installation, servicing, maintenance, and operation of landscaping, lighting and appurtenant facilities within the City of La Quinta that are exempt under provisions of Proposition 218 voted in by the California residents during the November 1996 election; and
WHEREAS, on June 7, 2022, the City Council adopted the following resolutions:
Resolution No. 2022-14, approving the Preliminary Engineer’s Report for Fiscal Year 2022/2023 in connection with Landscape and Lighting Assessment District 89-1;
Resolution No. 2022-15, declaring intention to levy annual assessments for construction, maintenance, and servicing landscape and lighting improvements within the boundaries of the territory included in the City-wide Landscape and Lighting Assessment District 89-1, and giving notice thereof; and
WHEREAS, a Notice of a Public Hearing to Adopt a Resolution Confirming the Diagram and Assessments for Fiscal Year 2022/2023 Landscape and Lighting Assessment District 89-1 was published in The Desert Sun newspaper on June 9, 2022.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
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Resolution No. 2022-XXX
Landscape and Lighting Assessment District 89-1
Adopted: June 21, 2022
SECTION 1. Pursuant to Chapter 3 of the Landscaping and Lighting Act of 1972, the City Council directed the City Engineer to prepare and file an annual report for Fiscal Year 2022/2023.
SECTION 2. The City filed an annual report on June 1, 2022, and the City Council adopted a Resolution of Intention to Levy and Collect Assessments within Landscape and Lighting Assessment District 89-1 for Fiscal Year 2022/2023 and set a Public Meeting/Hearing date of June 21, 2022 at the La Quinta City Council Chambers, 78-495 Calle Tampico, La Quinta, California. Notice of the Public Meeting/Hearing was given in the time and manner required by law.
SECTION 3. On June 21, 2022, a Public Meeting/Hearing for which notice was given, was conducted at which every interested person was given an opportunity to object to the proposed assessment in writing or orally, and the City Council has considered each protest.
SECTION 4. On June 21, 2022, the City Council found that written protests against the proposed assessment had not been made by owners representing more than one-half of the area of the land to be assessed.
SECTION 5. The City Council hereby confirms the diagram and assessment as set forth in the annual report of the Engineer of Work and hereby levies the assessment set forth for Fiscal Year 2022/2023.
SECTION 6. The City Council authorizes and directs the City Clerk to (i) submit certified copies of this resolution to the County of Riverside and (ii) take such other and further actions as may be necessary and proper for the County Assessor to place this assessment on the tax roll.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Resolution No. 2022-XXX
Landscape and Lighting Assessment District 89-1
Adopted: June 21, 2022
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
__________________________
MONIKA RADEVA. City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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City of La Quinta
Street Lighting and Landscape
District No. 89-1
2022/2023 ENGINEER’S ANNUAL LEVY REPORT
Intent Meeting: June 7, 2022
Public Hearing: June 21, 2022
27368 Via Industria
Suite 200
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ATTACHMENT 1
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AFFIDAVIT FOR THE ENGINEER'S ANNUAL LEVY REPORT
City of La Quinta
Street Lighting and Landscape District No. 89-1
Riverside County, State of California
Willdan Financial Services
Assessment Engineer
On Behalf of the City of La Quinta
By: ________________________________
By: ________________________________
Tyrone Peter
P.E. # C 81888
Michelle Laase
Project Manager, District Administration Services
Dated this ____________ day of ______________, 2022.
This Report and the enclosed diagrams show the exterior boundaries of the District therein including the improvements, budgets, parcels and assessments to be levied for fiscal year 2022/2023, as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Riverside County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council. 232 Click Here to Return to Agenda
ENGINEER'S REPORT
CITY OF LA QUINTA
STREET LIGHTING AND LANDSCAPE
DISTRICT NO. 89-1
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached was filed with me on the day of , 2022.
BY: Monika Radeva, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with Assessment Roll thereto attached, was approved and confirmed by the City Council of the City of La Quinta, California, on the day of , 2022.
BY: Monika Radeva, City Clerk
City of La Quinta
Riverside County, California
I HEREBY CERTIFY that the enclosed Assessment Roll was filed with the County Auditor of the County of Riverside, on the day of , 2022.
BY: Monika Radeva, City Clerk
City of La Quinta
Riverside County, California
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TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 1
C. HISTORICAL BACKGROUND AND LEGISLATION 2
II. DESCRIPTION OF THE DISTRICT 2
A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT 2 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 2
C. IMPROVEMENTS WITHIN THE DISTRICT 4
III. METHOD OF APPORTIONMENT 5
A. GENERAL 5
B. BENEFIT ANALYSIS 5
C. METHODOLOGY 6
IV. DISTRICT BUDGETS 10
A. DESCRIPTION OF BUDGET ITEMS 10
B. 2022/2023 DISTRICT BUDGET 11
APPENDIX A – DISTRICT ASSESSMENT DIAGRAM 14
APPENDIX B – 2022/2023 COLLECTION ROLL 15
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I. OVERVIEW
A. INTRODUCTION
The City of La Quinta (the “City”) annually levies and collects special assessments in order to provide and maintain the facilities, improvements and services within Street Lighting and Landscape District No. 89-1 (the “District”). The District was formed in 1989 pursuant to the Landscaping and Lighting Act of 1972 (the “1972 Act”), Part 2 of Division 15 of the Streets and Highways Code and authorizes the Agency to annually levy and collect assessments to maintain the services and improvements related thereto.
This Engineer’s Annual Levy Report (the “Report”) describes the District, any changes to the District, and the proposed assessments for Fiscal Year 2022/2023.
The proposed assessments are based on the estimated cost to maintain improvements that provide special benefit to properties assessed within the District. The various improvements within the District and the costs of those improvements are identified and budgeted separately, including expenditures, deficits, surpluses, revenues, and reserves. The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor Parcel Number (“APN”) by the Riverside County Assessor’s Office. The Riverside County Auditor/Controller uses Assessor Parcel Numbers and specific fund numbers on the tax roll to identify properties assessed for special district benefit assessments.
Each parcel within the District is assessed proportionately for those improvements provided by the District and from which the parcel receives special benefit.
Following consideration of public comments, written protests at a noticed public hearing and review of the Report, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report, and confirmation of the assessments, the City Council may order the levy and collection of assessments for Fiscal Year 2022/2023 pursuant to the 1972 Act. In such case, the assessment information will be submitted to the Riverside County Auditor/Controller and included on the property tax roll for each benefiting parcel for Fiscal Year 2022/2023.
B. COMPLIANCE WITH CURRENT LEGISLATION
The District was formed in 1989 pursuant to the 1972 Act. As such, the City has determined that pursuant to California Constitution Article XIIID Section 5 Subsection A the existing assessments are exempt from the substantive and procedural requirements of Proposition 218. Any new or increased assessments above the maximum assessment rates previously approved and levied by the City Council would be subject to both the substantive and procedural requirements of the Proposition.
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C. HISTORICAL BACKGROUND AND LEGISLATION
The assessments for the District provide a special benefit to the parcels assessed, and the City utilizes General Fund Revenues to fund improvements and services that are considered general benefit.
This District was formed pursuant to the 1972 Act, which permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the District, as those improvements provide a special benefit to parcels.
The City Council reviews the current and projected years’ costs for the construction, operation, maintenance, and servicing of the District facilities and sets the assessment for the ensuing fiscal year, which runs between July 1 and June 30.
II. DESCRIPTION OF THE DISTRICT
A. DISTRICT BOUNDARIES AND SPECIFIC AREAS OF IMPROVEMENT The boundaries of the District are coterminous with the boundaries of the City. The Diagram of the District showing the exterior boundaries has been submitted to the City Clerk at the City and is included by reference.
B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this District, the 1972 Act defines improvements to mean one or any combination of the following:
The installation or planting of landscaping.
The installation or construction of statuary, fountains, and other ornamental structures and facilities.
The installation or construction of public lighting facilities. The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. The maintenance or servicing, or both, of any of the foregoing. 236 Click Here to Return to Agenda
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The acquisition of any existing improvement otherwise authorized pursuant to this section.
Incidental expenses associated with the improvements including, but not limited to:
The cost of preparation of the Report, including plans, specifications, estimates, diagram, and assessment;
The costs of printing, advertising, and the publishing, posting and mailing of notices;
Compensation payable to the Riverside County (the “County”) for collection of assessments;
Compensation of any engineer or attorney employed to render services; Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
Costs associated with any elections held for the approval of a new or increased assessment.
The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
Repair, removal, or replacement of all or any part of any improvement. Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
The removal of trimmings, rubbish, debris, and other solid waste. The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.
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C. IMPROVEMENTS WITHIN THE DISTRICT
The District improvements are the operation, servicing and maintenance of landscaping, lighting and appurtenant facilities, including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other items necessary for the satisfactory operation of these services described as follows:
Landscaping and Appurtenant Facilities include, but are not limited to, landscaping, planting, shrubbery, trees, irrigation systems, hardscapes, fixtures, sidewalk maintenance and appurtenant facilities, located within the public street rights-of-way, medians, trails, and dedicated street, drainage or sidewalk easements within the boundary of the District. Lighting and Appurtenant Facilities include, but are not limited to, poles, fixtures, bulbs, conduits, equipment including guys, anchors, posts and pedestals, metering devices, controllers and appurtenant facilities as required to provide safety lighting and traffic signals within public street rights-of-way and easements within the boundaries of the District. Maintenance is defined as the furnishing of services and materials for the operation and usual maintenance, operation and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of landscaping, public lighting facilities, or appurtenant facilities; providing for the life, growth, health and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing and treating for disease or injury; and the removal of trimmings, rubbish, debris and other solid waste.
Servicing is defined as the furnishing of water for the irrigation of the landscaping and the furnishing of electric current or energy, gas or other illuminating agent for the public lighting facilities, or for the lighting or operation of landscaping or appurtenant facilities.
The plans and specifications for the improvements are on file in the office of the City Engineer and are by reference made a part of this Report. 238 Click Here to Return to Agenda
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III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements that include the construction, maintenance and servicing of public lights, landscaping and appurtenant facilities.
The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:
“The net amount to be assessed upon lands within an
assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
The formula used for calculating assessments in this District therefore reflects the composition of the parcels, and the improvements and services provided, to apportion the costs based on benefit to each parcel.
B. BENEFIT ANALYSIS
Properties within the District boundary are found to derive a special benefit from the improvements provided by the District. These properties include single family residential, non-residential, vacant residential and non-residential, golf courses, agricultural and hillside conservation properties, vacant and remote non-residential and rural and estate residential properties.
Special Benefits
The method of apportionment (method of assessment) is based on the premise that each assessed parcel receives special benefit from the improvements maintained and funded by the assessments, specifically, landscaping and lighting improvements installed in connection with the development of these parcels. The desirability of properties within the District is enhanced by the presence of wellmaintained landscaping and lighting improvements in close proximity to those properties.
The annual assessments outlined in this Report are based on the estimated costs to provide necessary services, operation, administration, and maintenance required to ensure the satisfactory condition and quality of each improvement.
The special benefits associated with the landscaping improvements are specifically:
Enhanced desirability of properties through association with the 239 Click Here to Return to Agenda
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improvements.
Improved aesthetic appeal of properties within the District providing a positive representation of the area.
Enhanced adaptation of the urban environment within the natural environment from adequate green space and landscaping.
Environmental enhancement through improved erosion resistance, and dust and debris control.
Increased sense of pride in ownership of property within the District resulting from well-maintained improvements associated with the properties.
Reduced criminal activity and property-related crimes (especially vandalism) against properties in the District through well-maintained surroundings and amenities.
Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation and attenuating noise.
The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods, specifically:
Enhanced deterrence of crime – an aid to police protection. Increased nighttime safety on roads and highways.
Improved visibility of pedestrians and motorists.
Improved ingress and egress to and from property.
Reduced vandalism, damage to improvements or property, and other criminal acts.
Improved traffic circulation and reduced nighttime accidents and personal property loss.
Increased promotion of business during nighttime hours in the case of commercial properties.
The preceding special benefits contribute to a specific enhancement and desirability of each of the assessed parcels within the District.
C. METHODOLOGY
Pursuant to the 1972 Act, the costs of the District may be apportioned by any formula or method that distributes the net amount to be assessed among the assessable parcels in proportion to the estimated special benefits to be received by each such parcel from the improvements. The special benefit formula used within the District should reflect the composition of the parcels - and the 240 Click Here to Return to Agenda
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improvements and services provided therein - to apportion the costs based on estimated special benefit to each parcel.
The cost to provide maintenance and service of the improvements within the District shall be equitably distributed among each assessable parcel based on the estimated special benefit received by each parcel.
Equivalent Benefit Units
To equitably spread special benefit to each parcel, it is necessary to establish a relationship between the various types of properties within the District and the improvements that benefit those properties. Each parcel within the District is assigned an Equivalent Benefit Unit (“EBU”) factor that reflects its land use, size and development, or development potential. Parcels that receive special benefit from the various District improvements are proportionately assessed for the cost of those improvements based on their calculated EBU. The EBU method assessment for this District uses the Single-Family Residential parcel as the basic unit of assessment. A Single Family Residential (“SFR”) parcel equals one EBU.
Every other land-use is assigned an EBU factor based on an assessment formula that equates the property’s specific land-use and relative special benefits compared to the Single-Family Residential parcel.
The EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefits to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following table provides a listing of land use types, the EBU factors applied to that land use and the multiplying factor used to calculate each parcel’s individual EBU for each improvement provided in the District.
During the formation of the District, a methodology was developed to calculate the EBUs for other residential and non-residential land use parcels, which are outlined below for reference. Every land use is assigned EBUs based on the assessment formula approved for the District. Parcels which have been determined to receive greater benefit than the SFR parcel are assigned more than 1 EBU and parcels that are determined to receive lesser benefit than SFR parcels are assigned less than 1 EBU as reflected in the Assessment Methodology.
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Single-Family Residential
The City’s General Plan allows up to one acre of area for subdivided residential lots. The subdivided single-family lot equal to or less than one acre in size is the basic unit for calculation of the benefit assessments. Parcels less than one acre in size zoned for single-family residential use are assessed one (1) EBU.
Multi-Family Residential
Multi-Family Residential parcels are assessed one-half (0.5) EBU per unit.
Non-Residential
The factor used for converting nonresidential is based on the average number of typical single-family residential lots of five per acre. Therefore, non-residential parcels will be assessed five (5) EBUs per acre with a minimum number per parcel of one (1) EBU.
Vacant Residential
Parcels defined as single family residential parcels less than one acre and having no structure will be assessed 33 percent (33%) of a single-family dwelling, or 0.33 EBU per parcel.
Vacant Non-Residential
Parcels not considered single family residential parcels less than one acre and having no structure will be assessed based on acreage. The typical development in La Quinta occurs in increments of twenty (20) acres or less. The first twenty (20) acres of a Vacant Non-Residential parcel will be assessed at a rate of 33 percent (33%) of developed nonresidential properties, or 1.65 EBU per acre or any portion of an acre. The minimum number of EBUs per parcel is one (1) EBU. Any parcel of land greater than twenty (20) acres is considered open space and exempt from assessment until such time as parcel subdivision or development occurs.
Land Use EBU Factor
Exempt Parcels 0.0
Single Family Residential Parcels 1.0 per unit
Multi-Family Residential Parcels 0.5 per unit
Non-Residential Parcels 5.0 per acre; 1.0 minimum
Vacant Residential Parcels 0.33 per unit
Vacant Non-Residential Parcels 1.65 per acre for first 20 acres only Golf Course Parcels 0.50 per acre; 1.0 minimum
Agricultural Parcels 0.25 per acre; 1.0 minimum
Hillside Conservative Zone Parcels 0.10 per acre
Vacant & Remote Parcels 0.825 per acre for first 20 acres only Rural/Estate Residential 1.0 + 0.33 per acre in excess 1 acre 242 Click Here to Return to Agenda
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Golf Courses
Properties identified as golf courses will be assessed a rate of 10 percent (10%) of the developed nonresidential properties, or 0.50 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU.
Agricultural
Properties identified as agricultural will be assessed a rate of 5 percent (5%) of developed nonresidential properties, or 0.25 EBU per acre or any portion of an acre. The minimum number per parcel is one (1) EBU.
Hillside Conservation
Parcels located in areas zoned Hillside Conservation per the City’s Official Zoning Map will be assessed on the basis of allowable development within the Hillside Conservation Zone. The parcel will be assessed as one dwelling unit per ten (10) acres or 0.10 EBU per acre or any portion of an acre.
Vacant and Remote Non-Residential Parcels (LAFCO Annexation No. 9) Parcels not considered single family residential parcels less than one (1) acre and do not contain structures, will be assessed based on acreage. The City defines Vacant and Remote Non-Residential as parcels physically separated from City services and not readily able to develop due to difficult access and utility limitations. The land values are typically one half the value of other Vacant NonResidential parcels because of the high cost of constructing appropriate access and utility infrastructures necessary. The Vacant and Remote Non-Residential parcels are assessed a rate of 0.825 EBUs per acre or portion thereof, for the first twenty (20) acres, with a minimum of one (1) EBU per parcel.
Rural/Estate Residential
Parcels of one acre or more in size, but having only one residential unit are identified as Rural/Estate Residential. These parcels will be assessed a rate of one (1) EBU for the first acre and 0.33 EBUs for each additional acre or portion of an acre.
Exempt Property
Publicly owned property and utility rights-of-way are exempt from assessment, as well as parcels of land shown on the County Assessor's records as Vacant Desert Land, Vacant Mountain Land, Agricultural Preserve and Public Utility owned land.
This Report does not propose an increase in the District’s assessment rates for Fiscal Year 2022/2023 over or above the maximum rate established. The proposed rate per EBU for Fiscal Year 2022/2023 is the same rate assessed for Fiscal Year 2021/2022. The base assessment rate to be approved for Fiscal Year 2022/2023 is $35.60.
The maximum assessment rate per EBU may not increase without a vote of the property owners in the District. Therefore, the assessment is proposed to remain at the maximum amount of $35.60 per EBU. This equates to total projected assessment revenue of $982,336. 243 Click Here to Return to Agenda
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The City proposes the remaining $4,189,114 be funded through a General Fund contribution of $4,039,114 and $150,000 of revenue from CSA 152.
IV. DISTRICT BUDGETS
A. DESCRIPTION OF BUDGET ITEMS
The 1972 Act requires that a special fund be established and maintained for the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purposes as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate.
The following describes the services and costs that are funded through the District, shown in the District Budgets.
District Costs
Personnel – Reflects relevant City Staff salaries, wages and benefits, and also includes Worker’s Compensation Insurance, Stand-By, and Overtime Labor.
Contract Services – Includes contracted labor, such as the County Tax Roll Administration Fees, maintenance and repair of traffic signals, tree trimming, and security service.
Rental Services – Reflects funds used for the purpose of uniform rental.
Vehicle Operations – Includes the maintenance of fleet vehicles.
Utilities – Includes the electric, telephone, and water services.
Travel Training & Meetings – Reflects the funds used for the purposes of training and meetings.
Information Technology – Includes computers, printers, and other related items and services.
Operating Supplies – This item includes plant replacement, safety gear, field materials, and the materials used for the purposes of removing graffiti.
Small Tools/Equipment – Includes non-capital small tools and equipment.
District Administration – The cost for providing the coordination of District services and operations, response to public concerns and education, as well as procedures associated with the levy and collection of assessments. This item also includes the costs of contracting with professionals to provide any additional administrative, legal or engineering services specific to the District including any required notices, mailings or property owner protest ballot proceedings.
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B. 2022/2023 DISTRICT BUDGET
For the purpose of estimating costs for the maintenance and servicing, actual costs are used where possible. However, where the improvements are new, or where actual maintenance experience is lacking, cost estimates will be used to determine costs. The Budget of estimated cost of operation, servicing, and maintenance for Fiscal Year 2022/2023 is summarized on the next page in Table 1. 245 Click Here to Return to Agenda
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Table 1
Category Description
Estimated
Expenditures Funding
Fiscal Year
2022/2023
L & L
Assessments
General Fund–
Parks
Personnel
Salaries-Permanent Full Time $466,600 $194,000 $272,600 Other Benefits & Deductions 199,900 88,800 111,100
Stand By 0 0 0
Stand By Overtime 0 0 0
Overtime 0 0 0
Total Personnel $666,500 $282,800 $383,700
Contract Services
Annual Lighting & Landscape
Report $0 $0 $0
Civic Center Campus Lake
Maintenance 17,400 0 17,400
Lighting Contract Services 72,800 72,800 0
Financial Services Admin. Fee 0 0 0
Citywide Maintenance Contract 1,568,600 911,400 657,200 Undeveloped Parks PM10 Services 0 0 0
Maintenance & Repair 422,300 100,000 322,300
CVWD Lease-Pioneer Dog Park 0 0 0
Tree Trimming 18,000 8,000 10,000
Janitorial Services 0 0 0
Security Service - Corporation Yard 0 0 0
Fritz Burns Park 65,550 0 65,550
Lighting Service 1,000 0 1,000
SilverRock Way Landscaping 82,400 65,000 17,400
Total Contract Services $2,248,050 $1,157,200 $1,090,850 Rental Services Uniforms $4,000 $1,000 $3,000
Total Rental Services $4,000 $1,000 $3,000
Park Equipment
Vehicle Operations
Facilities Charges $0 $0 $0
Fleet Maintenance 102,200 34,100 68,100
Facility & Equipment Depreciation 350,000 0 350,000
Total Operations $452,200 $34,100 $418,100
Utilities Gas $15,000 $0 $15,000
Electric 326,900 110,000 216,900
Phone 1,000 0 1,000
Water 447,600 200,000 247,600
Total Utilities $790,500 $310,000 $480,500
Travel Training &
Meetings
$5,500 $500 $5,000
Total Travel Training & Meetings $5,500 $500 $5,000
Information
Technology
Computers Printers and Services $124,000 $57,200 $66,800 Total Information Technology $124,000 $57,200 $66,800
Operating Supplies
Plant Replacement $810,000 $500,000 $310,000
Graffiti Removal 25,000 10,000 15,000
Safety Gear 3,200 2,000 1,200
Field Materials 20,000 15,000 5,000
Total Operating Supplies $858,200 $527,000 $331,200
Small Tools /
Equipment
Non-Capital $4,500 $2,500 $2,000
Total Small Tools/Equipment $4,500 $2,500 $2,000
Total Landscape & Lighting Budget $5,153,450 $2,372,300 $2,781,150 District
Administration
Public Works Administration $0 $0 $0
Citywide Administration 18,000 18,000 0
Total District Administration $18,000 $18,000 $0
Total Landscape & Lighting Expenditures $5,171,450 $2,390,300 $2,781,150 Less CSA 152 Revenue ($150,000) ($150,000) $0
Less General Fund Contribution (4,039,114) (1,257,964) (2,781,150) Balance to Levy $982,336 $982,336
Total EBU 27,594.24
Levy Per EBU $35.60
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2022/2023 City Of La Quinta L&L 89-1 Page 13 of 15
Fiscal Year 2022/2023 Budget
The following information was obtained from the Riverside County Assessor's Secured Roll, Assessor's Parcel Maps, and the City’s Planning Department. The land use categories were developed to classify the different land use types in the City.
Table 2
(1) The difference in the “Balance to Levy” amount in Table 1 and the total FY 2022/2023 Levy amount in Table 2 is a rounding difference due to the County even penny requirement for each charged parcel.
Actuals will be based on the final County Secured Roll for Fiscal Year 2022/2023.
Differences are generally due to changes in County Land Use Classifications or Assessor’s Parcel Number changes.
Land Use
FY
2022/2023
Parcel
Count
County
Acres
Prior Year
EBU
Prior Year
Levy
FY 2022/2023
EBU
FY
2022/2023
Levy (1)
Agricultural 17 371.44 93.22 $3,318.60 93.22 $3,318.60
Exempt 50 115.86 0.00 0.00 0.00 0.00
Golf Course 284 3,491.70 1,802.98 64,184.60 1,802.98 64,184.60 Hillside
Conservation 12 319.23 31.92 1,136.34 31.92 1,136.34
Multi-Family
Residential 34 94.93 635.00 22,606.00 635.00 22,606.00
Non-Residential 272 569.89 2,871.10 102,211.16 2,871.10 102,211.16 Rural/ Estate 51 106.18 86.04 3,062.58 86.04 3,062.58
Vacant/ Remote 15 146.20 120.62 4,293.80 120.62 4,293.80 Single Family
Residential 20,777 3,781.38 20,777.00 739,661.20 20,777.00 739,661.20 Vacant
Residential 1,862 1,021.21 617.10 21,953.86 617.10 21,953.86 Vacant NonResidential 198 556.01 559.25 19,907.58 559.25 19,907.58 Total 23,572 10,458.17 27,594.24 $982,335.72 27,594.24 $982,335.72 247 Click Here to Return to Agenda
2022/2023 City Of La Quinta L&L 89-1 Page 14 of 15
APPENDIX A – DISTRICT ASSESSMENT DIAGRAM
The Boundary Diagrams for the original districts have previously been submitted to the Clerk of the City in the format required under the 1972 Act and are made part of this Report by reference.
The parcel identification, lines and dimensions of each parcel within the District are those lines and dimensions shown on the Assessor’s Maps of Riverside County for the year in which this Report was prepared and is incorporated by reference and made part of this Report.
The attached Landscape Maintenance Map displays the landscape maintenance areas within the City.
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81 249 Click Here to Return to Agenda
2022/2023 City Of La Quinta L&L 89-1 Page 15 of 15
APPENDIX B – 2022/2023 COLLECTION ROLL
Parcel identification, for each lot or parcel within the District, shall be the parcel as shown on the Riverside County Assessor’s Parcel Maps and/or the Riverside County Secured Tax Roll for the year in which this Report is prepared.
Non-assessable lots or parcels may include government owned land, public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas. These parcels will not be assessed.
A listing of parcels within the District, along with the proposed assessment amounts, has been submitted to the City Clerk and, by reference, is made part of this Report.
Upon approval of the Report and confirmation of the assessments, the assessment information will be submitted to the County Auditor/Controller and included on the property tax roll in Fiscal Year 2022/2023. If the parcels or APNs within the District and referenced in this Report, are re-numbered, re-apportioned or changed by the County Assessor’s Office after approval of the Report, the new parcel or APNs with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or APNs will be based on the method of apportionment and levy amount approved in this Report by the City Council. 250 Click Here to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2022/23 THROUGH 2026/27 CAPITAL IMPROVEMENT PROGRAM
RECOMMENDATION
Adopt a resolution to approve the 2022/23 through 2026/27 Capital Improvement Program.
EXECUTIVE SUMMARY
• The Capital Improvement Program (CIP) is a five-year program that identifies the scope, budget, and schedule for street, park, facility, and infrastructure projects.
• Staff presented the 2022/23 projects on April 5, 2022 to the Council and on April 13, 2022 to the Financial Advisory Commission (FAC). • 26 projects are identified for 2022/23 with an estimated cost of $14 million. This first year of the CIP Program is called the “Capital Budget”. • The 2022/23 projects have been incorporated for appropriation into the Operating and Capital Budget.
• Pursuant to the Government Code, Council must hold a public hearing on the CIP and consider its adoption by resolution after a public hearing.
FISCAL IMPACT
While the Council is requested to approve the five-year CIP, only the 2022/23 projects are funded as follows:
PUBLIC HEARING ITEM NO. 2
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BACKGROUND/ANALYSIS
The CIP presents a five-year assessment of the community’s infrastructure, facility and equipment needs; a five-year funding strategy is also outlined. It is updated annually, and the current year CIP projects are included in the Operating and Capital Budget. Funds are appropriated and the City then implements the current year CIP projects.
The CIP process starts in January of each year and involves the community, Council, and the FAC. Staff presented 2022/23 CIP projects to the Council during study session on April 5, 2022 and to the FAC on April 13, 2022.
The following is a summary of the 2022/23 projects:
Project No. Project Total Funding
2223ADA ADA Accessible Ramps - Various Locations $ 20,000 2223CPM Citywide Preventative Maintenance Plan Improvements $ 50,000 2223PMP Pavement Management Plan Street Improvements $ 1,500,000 2223STI Sidewalks - Various Locations $ 55,000
2223TMI Citywide Traffic Signal Maintenance Improvements $ 235,000 2223DRA Citywide Drainage Enhancements $ 477,000
201702 Developer Reimbursement for DIF Eligible Improvements $ 400,000 201709 Jefferson St. at Avenue 53 Roundabout $ 630,000
201804 Landscape and Lighting Median Island Improvements $ 500,000 201903 La Quinta Skate Park Conversion $ 633,000
201905 Highway 111 Corridor Area Plan Implementation $ 1,000,000 202102 Fritz Burns Park Improvements $ 500,000
202201 Avenue 50 Pavement Rehabilitation (Washington Street to Eisenhower Drive) $ 1,100,000 202202 City Hall Capacity Improvements $ 800,000
202203 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street) $ 1,470,211 202204 Sports Complex Lighting Replacement $ 250,000
202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) $ 100,000 202206 Village Undergrounding Project (Feasibility Study) $ 100,000 202207 Highway 111 at Jefferson Street Rehabilitation $ 487,000 202208 Citywide Miscelleneous ADA Improvement Projects $ 132,600 202209 ADA Transition Plan Update $ 150,000
202210 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) $ 400,000 202211 Village Parking Lot $ 500,000
202212 Phase II Camera System $ 1,797,000
202213 Smart Infrastructure Improvements (feasibility study/plan) $ 250,000 202214 Avenue 52 Pavement Rehabilitation (Madison Street to Monroe Street) $ 500,000 TOTAL: $ 14,036,811
TEAL: Measure G Funds $5,047,000 (36%)
ORANGE: General Funds $2,735,000 (19.5%)
Special Revenue Funds $1,432,600 (10%)
Color Key
WHITE: Measure A and SB1 RMRA Funds $4,822,211 (34.5%)
252 Click Here to Return to Agenda
2022/23 CIP Projects
• Transportation - Roadway
Pavement Management Plan
Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street)
Jefferson Street at Avenue 53 Roundabout
Avenue 50 Pavement Rehabilitation
Avenue 50 Widening Improvements (Jefferson Street to Madison Street)
Highway 111 at Jefferson Street Pavement Rehabilitation Moon River Drive Pavement Rehabilitation
Avenue 52 Pavement Rehabilitation (Madison Street to Monroe Street)
• Transportation - Pedestrian
ADA Accessible Ramps – Various Locations
Sidewalks – Various Locations
Highway 111 Corridor Area Plan Implementation
Citywide Miscellaneous ADA Improvements
ADA Transition Plan Update
• Parks and Facilities
Citywide Preventative Maintenance Improvements
La Quinta Skate Park Conversion
Fritz Burns Park Improvements
City Hall Capacity Improvements
Sports Complex Lighting Replacement
Village Undergrounding Feasibility Study
Phase II Public Safety Camera System
Village Parking Lot
• Landscape Improvements
Landscape and Lighting Median Island Improvements
• Drainage Enhancements
Citywide Drainage Enhancements
• Reimbursement Agreements
Developer Reimbursement for DIF Eligible Improvements • Traffic Signal Improvements
Citywide Traffic Signal Maintenance Improvements
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The Capital Budget is based on existing funds and projected revenues.
Projects slated for subsequent years are approved on a planning basis and do not receive expenditure authority until they are incorporated in the Capital Budget.
Those projects designated as “Additional Projects” in Attachment 1 do not have identified funding sources. In the case of Development Impact Fee (DIF) funded projects, a long-term collection period is required to accumulate funds before projects are implemented.
ALTERNATIVES
Council may modify the 2022/23 through 2026/27 CIP.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. CIP Unfunded Additional Projects Expenditure Summary 254 Click Here to Return to Agenda
RESOLUTION NO. 2022 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, APPROVING
THE FISCAL YEAR 2022/2023 THROUGH
2026/2027 CAPITAL IMPROVEMENT PROGRAM
WHEREAS, pursuant to Government Code Section 66002, the City of La Quinta (“City”) is required to review and approve a Capital Improvement Program (“CIP”); and
WHEREAS, the City is required to conduct a noticed public hearing for consideration and approval of the CIP; and
WHEREAS, notice of the public hearing has been given pursuant to Government Code Section 65090, specifically, the required notice was published on June 12, 2022 in The Desert Sun; and
WHEREAS, the CIP is a five-year planning instrument used by the City to identify capital improvement needs and to coordinate financing and timing of those needs in a manner that maximizes the return to the public; and WHEREAS, the CIP is a statement of the City’s goals, objectives and priorities for a five-year plan and the financial commitments required to accomplish those objectives; and
WHEREAS, the Fiscal Year 2022/2023 through 2026/2027 Program proposes approximately $55.7 million in improvement projects and identifies $77.3 million of unfunded additional improvement projects over the five-year period, commencing on July 1, 2022 and ending June 30, 2027; and WHEREAS, the amount allocated for the CIP for first-year projects, called the “Capital Budget,” proposes $14 million in improvements, which will become effective on July 1, 2022; and
WHEREAS, it would be in the best interest of the public to completely fund all improvements identified within the Capital Budget.
NOW THEREFORE, BE IT RESOLVED, by the La Quinta City Council, as follows:
SECTION 1. The above recitations are true and correct.
SECTION 2. The City Council hereby approves the Fiscal Year 2022/2023 through 2026/2027 Capital Improvement Program “Exhibit A” and confirms the inclusion of the Capital Budget into the Fiscal Year 2022/2023 operating 255 Click Here to Return to Agenda
Resolution No. 2022 - XXX
Capital Improvement Program for Fiscal Years 2022/23 through 2026/27 Adopted: June 21, 2022
budget, which appropriates funds for specific facilities, equipment and improvements.
PASSED, APPROVED and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of June 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_______________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
256 Click Here to Return to Agenda
Project # Project Description
General
Fund
Operating
Measure G
Sales Tax
SB 1 Road
Maint/Rehab
Parks and
Rec DIF
DIF
Transportation
Civic Center
DIF
Maintenance
and Facilities
DIF Measure A
Other
Revenue
Other
Revenue Source Total
2022/2023
2223ADA ADA Accessible Ramps - Various Locations 20,000 20,0002223CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2223PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2223STI Sidewalks - Various Locations 55,000 55,0002223TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2223DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201709 Jefferson St. at Avenue 53 Roundabout 630,000 630,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201903 La Quinta Skate Park Conversion 133,000 500,000 633,000201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202102 Fritz Burns Park Improvements 500,000 500,000
202201 Avenue 50 Pavement Rehabilitation (Washington Street to Eisenhower Drive) 1,100,000 1,100,000 202202 City Hall Capacity Improvements 550,000 250,000 800,000 202203 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street) 940,211 530,000 1,470,211 202204 Sports Complex Lighting Replacement 250,000 250,000 202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 100,000 100,000 202206 Village Undergrounding Project (Feasibility Study) 100,000 100,000 202207 Highway 111 at Jefferson Street Rehabilitation 487,000 487,000 202208 Citywide Miscelleneous ADA Improvement Projects 132,600 CDBG 132,600 202209 ADA Transition Plan Update 150,000 150,000
202210 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) 400,000 400,000 202211 Village Parking Lot 500,000 500,000
202212 Phase II Camera System 1,797,000 1,797,000
202213 Smart Infrastructure Improvements (feasibility study/plan) 250,000 250,000 202214 Avenue 52 Pavement Rehabilitation (Madison Street to Monroe Street) 500,000 500,000 FY 2022/2023 SUBTOTAL: 2,735,000 5,047,000 940,211 500,000 500,000 250,000 0 3,882,000 182,600 14,036,811 2023/2024
2324ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2324CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2324PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2324STI Sidewalks - Various Locations 55,000 55,000
2324TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2324DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 2,273,000 500,000 2,773,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202102 Fritz Burns Park Improvements 2,000,000 2,000,000 202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 471,613 471,613 202212 Village Parking Lot 1,100,000 1,100,000
202213 Phase III Camera System 2,793,000 2,793,000
202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 1,380,000 1,380,000 202302 Caleo Bay at Avenue 47 (New Traffic Signal) 430,000 430,000 202303 Washington Street at Lake La Quinta Drive (New Traffic Signal) 430,000 430,000202402 Corporate Centre Drive Gap Closure 931,000 931,000 202305 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico) 478,000 478,000 FY 2023/2024 SUBTOTAL: 2,552,000 9,166,000 949,613 0 1,260,000 0 500,000 2,546,000 50,000 17,023,613
CAPITAL IMPROVEMENT PROGRAM
CITY OF LA QUINTA
REVENUE SUMMARY
EXHIBIT A
EXHIBIT A
257
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Project # Project Description
General
Fund
Operating
Measure G
Sales Tax
SB 1 Road
Maint/Rehab
Parks and
Rec DIF
DIF
Transportation
Civic Center
DIF
Maintenance
and Facilities
DIF Measure A
Other
Revenue
Other
Revenue Source Total
CAPITAL IMPROVEMENT PROGRAM
CITY OF LA QUINTA
REVENUE SUMMARY
2024/2025
2425ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2425CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2425PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2425STI Sidewalks - Various Locations 55,000 55,000
2425TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2425DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201805 Corporate Yard Administrative Offices and Crew Quarters 3,657,000 3,657,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 579,109 579,109 202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero) 400,000 400,000 202304 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac) 380,000 380,000 202403 Washington Street Sidewalk Improvements (Calle Tampico to Avenue 52) 444,000 444,000 202404 Cove Area Slurry Seal Improvements Phase 1 950,000 950,000 FY 2024/2025 SUBTOTAL: 2,552,000 4,657,000 959,109 0 400,000 0 2,029,000 50,000 10,647,109 2025/2026
2526ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2526CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2526PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2526STI Sidewalks - Various Locations 55,000 55,000
2526TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2425DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202501 Citywide Striping Refresh 500,000 500,000
202502 Highway 111/Simon Drive Dual Left Turn Lanes 723,850 723,850 202503 Cove Area Slurry Seal Improvements Phase 2 950,000 950,000 202504 Avenue 47 Pavement Rehabilitation (Washington Street to Adams Street) 512,617 512,617 202506 5-Year PMP Update 50,000 50,000
FY 2025/2026 SUBTOTAL: 2,552,000 1,000,000 950,000 0 400,000 0 2,021,467 50,000 6,973,467 2026/2027
2627ADA ADA Accessible Ramps - Various Locations 20,000 20,000 2627CPM Citywide Preventative Maintenance Plan Improvements 50,000 Equip Replacement Fund 50,000 2627PMP Pavement Management Plan Street Improvements 1,500,000 1,500,000 2627STI Sidewalks - Various Locations 55,000 55,000
2627TMI Citywide Traffic Signal Maintenance Improvements 235,000 235,000 2627DRA Citywide Drainage Enhancements 477,000 477,000
201702 Developer Reimbursement for DIF Eligible Improvements 400,000 400,000 201804 Landscape and Lighting Median Island Improvements 500,000 500,000 201905 Highway 111 Corridor Area Plan Implementation 1,000,000 1,000,000 202601 North La Quinta Slurry Seal Improvements/Pavement Repair 1,784,000 1,784,000 202602 Citywide Arterial Slurry Seal Improvements 997,088 997,088 FY 2026/2027 SUBTOTAL: 2,552,000 1,000,000 997,088 0 400,000 0 2,019,000 50,000 7,018,088 TOTAL FISCAL YEARS 2022/23 THROUGH 2026/27: 12,943,000 20,870,000 4,796,021 500,000 2,960,000 250,000 500,000 12,497,467 382,600 55,699,088 258
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Project # Project Description Engineering Construction
Inspection/
Testing/
Survey Professional Contingency Other
Other
Expenditure Total
2022/2023
2223ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2223CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002223PMP Pavement Management Plan Street Improvements 108,750 1,050,000 101,250 90,000 150,000 1,500,0002223STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2223TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,000 2223DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements 0 0 0 0 0 400,000 Reimbursement 400,000 201709 Jefferson St. at Avenue 53 Roundabout 45,675 441,000 42,525 37,800 63,000 630,000201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000201903 La Quinta Skate Park Conversion 45,893 443,100 42,728 37,980 63,300 633,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202102 Fritz Burns Park Improvements 36,250 350,000 33,750 30,000 50,000 500,000202201 Avenue 50 Pavement Rehabilitation (Washington Street to Eisenhower Drive) 79,750 770,000 74,250 66,000 110,000 1,100,000202202 City Hall Capacity Improvements 58,000 560,000 54,000 48,000 80,000 800,000202203 Fred Waring Drive Pavement Rehabilitation (Washington Street to Adams Street) 106,590 1,029,148 99,239 88,213 147,021 1,470,211202204 Sports Complex Lighting Replacement 18,125 175,000 16,875 15,000 25,000 250,000202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 7,250 70,000 6,750 6,000 10,000 100,000202206 Village Undergrounding Project (Feasibility Study) 7,250 70,000 6,750 6,000 10,000 100,000202207 Highway 111 at Jefferson Street Rehabilitation 35,308 340,900 32,873 29,220 48,700 487,000202208 Citywide Miscelleneous ADA Improvement Projects 9,614 92,820 8,951 7,956 13,260 132,600202209 ADA Transition Plan Update 0 0 0 150,000 0 150,000202210 Moon River Drive Pavement Rehabilitation (Ave 50 to DSUSD ROW) 29,000 280,000 27,000 24,000 40,000 400,000202211 Village Parking Lot 500,000 0 0 0 0 500,000202212 Phase II Camera System 130,283 1,257,900 121,298 107,820 179,700 1,797,000202213 Smart Infrastructure Improvements (feasibility study/plan) 0 0 0 250,000 0 250,000202214 Avenue 52 Pavement Rehabilitation (Madison Street to Monroe Street) 36,250 350,000 33,750 30,000 50,000 500,000 FY 2022/2023 SUBTOTAL: 1,423,419 8,915,768 859,735 1,164,209 1,273,681 400,000 14,036,811 2023/2024
2324ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002324CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002324PMP Pavement Management Plan Street Improvements 108,750 1,050,000 101,250 90,000 150,000 1,500,0002324STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,0002324TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002324DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements 0 0 0 0 0 400,000 Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000201805 Corporate Yard Administrative Offices and Crew Quarters 201,043 1,941,100 187,178 166,380 277,300 2,773,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202102 Fritz Burns Park Improvements 145,000 1,400,000 135,000 120,000 200,000 2,000,000202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 34,192 330,129 31,834 28,297 47,161 471,613202212 Village Parking Lot 79,750 770,000 74,250 66,000 110,000 1,100,000202213 Phase III Camera System 202,493 1,955,100 188,528 167,580 279,300 2,793,000202301 Avenue 58 Pavement Rehabilitation (Jefferson Street to Madison Street) 100,050 966,000 93,150 82,800 138,000 1,380,000202302 Caleo Bay at Avenue 47 (New Traffic Signal) 31,175 301,000 29,025 25,800 43,000 430,000202303 Washington Street at Lake La Quinta Drive (New Traffic Signal) 31,175 301,000 29,025 25,800 43,000 430,000202402 Corporate Centre Drive Gap Closure 67,498 651,700 62,843 55,860 93,100 931,000202305 Washington Street Sidewalk Improvements (Avenue 50 to Calle Tampico) 34,655 334,600 32,265 28,680 47,800 478,000 FY 2023/2024 SUBTOTAL: 1,205,212 11,636,529 1,122,094 997,417 1,662,361 17,023,613
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
EXPENDITURE SUMMARY
ATTACHMENT 1
259
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Project # Project Description Engineering Construction
Inspection/
Testing/
Survey Professional Contingency Other
Other
Expenditure Total
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
EXPENDITURE SUMMARY
2024/2025
2425ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002425CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002425PMP Pavement Management Plan Street Improvements 108,750 1,050,000 101,250 90,000 150,000 1,500,0002425STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2425TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002425DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements 0 0 0 0 0 400,000 Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000201805 Corporate Yard Administrative Offices and Crew Quarters 265,133 2,559,900 246,848 219,420 365,700 3,657,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202205 Avenue 50 Widening Improvements (Jefferson Street to Madison Street) 41,985 405,376 39,090 34,747 57,911 579,109202401 Avenue 50 Sidewalk Improvements (Washington Street to Avenida Montero) 29,000 280,000 27,000 24,000 40,000 400,000202304 Francis Hack Lane Pavement Rehabilitation (Avenida Bermudas to Cul-De-Sac) 27,550 266,000 25,650 22,800 38,000 380,000202403 Washington Street Sidewalk Improvements (Calle Tampico to Avenue 52) 32,190 310,800 29,970 26,640 44,400 444,000202404 Cove Area Slurry Seal Improvements Phase 1 68,875 665,000 64,125 57,000 95,000 950,000 FY 2024/2025 SUBTOTAL: 742,915 7,172,976 691,680 614,827 1,024,711 400,000 10,647,109 2025/2026
2526ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,000 2526CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002526PMP Pavement Management Plan Street Improvements 108,750 1,050,000 101,250 90,000 150,000 1,500,000 2526STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,000 2526TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,000 2425DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000 201702 Developer Reimbursement for DIF Eligible Improvements 0 0 0 0 0 400,000 Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202501 Citywide Striping Refresh 36,250 350,000 33,750 30,000 50,000 500,000202502 Highway 111/Simon Drive Dual Left Turn Lanes 52,479 506,695 48,860 43,431 72,385 723,850202503 Cove Area Slurry Seal Improvements Phase 2 68,875 665,000 64,125 57,000 95,000 950,000202504 Avenue 47 Pavement Rehabilitation (Washington Street to Adams Street) 37,165 358,832 34,602 30,757 51,262 512,617202506 5-Year PMP Update 0 0 0 50,000 0 50,000 FY 2025/2026 SUBTOTAL: 472,951 4,566,427 440,334 441,408 652,347 400,000 6,973,467 2026/2027
2627ADA ADA Accessible Ramps - Various Locations 1,450 14,000 1,350 1,200 2,000 20,0002627CPM Citywide Preventative Maintenance Plan Improvements 3,625 35,000 3,375 3,000 5,000 50,0002627PMP Pavement Management Plan Street Improvements 108,750 1,050,000 101,250 90,000 150,000 1,500,0002627STI Sidewalks - Various Locations 3,988 38,500 3,713 3,300 5,500 55,0002627TMI Citywide Traffic Signal Maintenance Improvements 17,038 164,500 15,863 14,100 23,500 235,0002627DRA Citywide Drainage Enhancements 34,583 333,900 32,198 28,620 47,700 477,000201702 Developer Reimbursement for DIF Eligible Improvements 0 0 0 0 0 400,000 Reimbursement 400,000 201804 Landscape and Lighting Median Island Improvements 36,250 350,000 33,750 30,000 50,000 500,000201905 Highway 111 Corridor Area Plan Implementation 72,500 700,000 67,500 60,000 100,000 1,000,000202601 North La Quinta Slurry Seal Improvements/Pavement Repair 129,340 1,248,800 120,420 107,040 178,400 1,784,000202602 Citywide Arterial Slurry Seal Improvements 72,289 697,962 67,303 59,825 99,709 997,088 FY 2026/2027 SUBTOTAL: 479,811 4,632,662 446,721 397,085 661,809 400,000 7,018,088 TOTAL FISCAL YEARS 2022/23 THROUGH 2026/27: 4,324,309 36,924,362 3,560,563 3,614,945 5,274,909 1,600,000 55,699,088 260
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Project Description
Quimby
Funds
DIF
Transportation
DIF
Parks/Rec
DIF
Maint Facility
DIF
Fire Other
Other
Revenue Source Total
BRIDGE IMPROVEMENTS
AD 1 Washington Street Bridge Railing (Replacement) 1,070,355 TBD/City of Indian Wells 1,070,355
DRAINAGE IMPROVEMENTS
AD 2 Eisenhower Drive and Avenue 50 Drainage Improvements 2,000,000 TBD 2,000,000
MISCELLANEOUS IMPROVEMENTS
AD 3 Village Area Parking Structure 7,500,000 TBD 7,500,000AD 4 Golf Cart Routes 750,000 TBD 750,000AD 5 Village Area Parking Lot 2,500,000 TBD 2,500,000
PUBLIC FACILITIES
AD 6 City Hall Solar Panels 1,000,000 TBD 1,000,000AD 7 Library/Wellness Center Solar Panels 1,000,000 TBD 1,000,000AD 8 Corporate Yard - Phase III 1,739,383 2,279,411 TBD 4,018,794AD 9 Southeast Area Fire Station 2,198,500 2,198,500 County of Riverside 4,397,000 PARKS
AD 10 Sports Complex Field Improvements 5,551,129 TBD 5,551,129AD 11 SilverRock Park Venue Phase II 4,369,439 TBD 4,369,439
STREET IMPROVEMENTS
AD 12 Avenue 50 Street Improvements (Jefferson Street to Madison Street) 300,000 900,000 CVAG/TUMF 1,200,000AD 13 Avenue 58 Street Improvements (Jefferson Street to Madison Street) 780,000 7,100,000 Dev Contribution 7,880,000AD 14 Avenue 62 Street Improvements (Monroe Street to Madison Street) 1,949,000 Dev Contribution 1,949,000AD 15 Washington Street at Washington Park (Left Turn Lane) 258,000 TBD 258,000AD 16 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes) 703,000 TBD 703,000AD 17 Jefferson Street Extension (Avenue 58 to Avenue 60) 1,000,000 2,064,160 Dev Contribution 3,064,160
STREET IMPROVEMENTS - BICYCLE PATHS
AD 18 Citywide Bicycle Path Improvements 8,600,000 TBD 8,600,000
STREET IMPROVEMENTS - ROUNDABOUTS
AD 19 Madison Street at Avenue 58 Two Lane Roundabout 2,388,000 2,388,000AD 20 Madison Street at Avenue 60 Two Lane Roundabout 2,388,000 2,388,000AD 21 Monroe Street at Avenue 52 Two Lane Roundabout 597,000 1,791,000 City of Indio 2,388,000 AD 22 Monroe Street at Avenue 54 Two Lane Roundabout 1,194,000 1,194,000 County of Riverside 2,388,000 AD 23 Monroe Street at Avenue 58 Two Lane Roundabout 1,194,000 1,194,000 County of Riverside 2,388,000AD 24 Monroe Street at Avenue 60 Two Lane Roundabout 2,388,000 2,388,000 AD 25 Monroe Street at Avenue 62 Two Lane Roundabout 597,000 1,791,000 TBD/County of Riverside 2,388,000AD 26 Jefferson Street at Avenue 54 Roundabout 1,791,000 597,000 Dev Contribution 2,388,000
STREET IMPROVEMENTS - TRAFFIC SIGNALS
AD 27 Avenue 50 at Orchard Lane (New Traffic Signal) 107,500 322,500 Dev Contribution 430,000 TOTAL ADD PROJECTS: 0 14,724,500 0 1,739,383 2,198,500 58,682,494 77,344,877
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
UNFUNDED ADDITIONAL PROJECTS - REVENUE SUMMARY
Project
#
ATTACHMENT 1
ATTACHMENT 1
261
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Project Description Engineering Construction Inspection Professional Contingency Other Total
BRIDGE IMPROVEMENTS
AD 1 Washington Street Bridge Railing (Replacement) 780,000 78,000 76,050 39,000 97,305 1,070,355
DRAINAGE IMPROVEMENTS
AD 2 Eisenhower Drive and Avenue 50 Drainage Improvements 1,495,000 200,000 155,000 50,000 100,000 2,000,000
MISCELLANEOUS IMPROVEMENTS
AD 3 Village Area Parking Structure 5,043,750 750,000 731,250 225,000 750,000 7,500,000 AD 4 Golf Cart Routes 560,625 75,000 58,125 18,750 37,500 749,999 AD 5 Village Area Parking Lot 1,868,750 250,000 193,750 62,500 125,000 2,500,000
PUBLIC FACILITIES
AD 6 City Hall Solar Panels 950,000 50,000 1,000,000
AD 7 Library/Wellness Center Solar Panels 950,000 50,000 1,000,000 AD 8 Corporate Yard - Phase III 3,004,049 401,879 311,457 100,470 200,940 4,018,794 AD 9 Southeast Area Fire Station 3,286,758 439,700 340,768 109,925 219,850 4,397,000 PARKS
AD 10 Sports Complex Field Improvements 4,149,469 555,113 430,212 138,778 277,556 5,551,129 11 SilverRock Park Venue Phase II 3,266,156 436,944 338,632 109,236 218,472 4,369,439
STREET IMPROVEMENTS
AD 12 Avenue 50 Street Improvements (Jefferson Street to Madison Street) 897,000 120,000 93,000 30,000 60,000 1,200,000 AD 13 Avenue 58 Street Improvements (Jefferson Street to Madison Street) 5,890,300 788,000 610,700 197,000 394,000 7,880,000AD 14 Avenue 62 Street Improvements (Monroe Street to Madison Street) 1,456,878 194,900 151,048 48,725 97,450 1,949,000AD 15 Washington Street at Washington Park (Left Turn Lane) 192,855 25,800 19,995 6,450 12,900 258,000 AD 16 Highway 111 at La Quinta Center Drive (Dual Left Turn Lanes) 525,493 70,300 54,483 17,575 35,150 703,000AD 17 Jefferson Street Extension (Avenue 58 to Avenue 60) 2,290,460 306,416 237,472 76,604 153,208 3,064,160
STREET IMPROVEMENTS - BICYCLE PATHS
AD 18 Citywide Bicycle Path Improvements 6,428,500 860,000 666,500 215,000 430,000 8,600,000
STREET IMPROVEMENTS - ROUNDABOUTS
AD 19 Madison Street at Avenue 58 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 20 Madison Street at Avenue 60 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 21 Monroe Street at Avenue 52 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 22 Monroe Street at Avenue 54 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 23 Monroe Street at Avenue 58 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 24 Monroe Street at Avenue 60 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 25 Monroe Street at Avenue 62 Two Lane Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000 AD 26 Jefferson Street at Avenue 54 Roundabout 1,785,030 238,800 185,070 59,700 119,400 2,388,000
STREET IMPROVEMENTS - TRAFFIC SIGNALS
AD 27 Avenue 50 at Orchard Lane (New Traffic Signal) 321,425 43,000 33,325 10,750 21,500 430,000 SUBTOTAL ADD PROJECTS 7,605,452 57,637,705 5,982,325 1,933,363 4,186,031 - 77,344,876
CITY OF LA QUINTA
CAPITAL IMPROVEMENT PROGRAM
UNFUNDED ADDITIONAL PROJECTS - EXPENDITURE SUMMARY
Project #
262
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PUBLIC HEARING ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE STREET NAME CHANGES OF (1) SILVERROCK WAY TO TALUS WAY AND (2) AHMANSON LANE TO PAINTED PEAK LANE; CEQA: DESIGN AND DEVELOPMENT DEPARTMENT HAS
DETERMINED THE PROJECT IS EXEMPT FROM CEQA UNDER THE PROVISIONS OF SECTION 15061(b)(3) COMMON SENSE RULE; LOCATION: SILVERROCK WAY (PROJECT: SNC 2022-0002)
RECOMMENDATION
Remand the project to Planning Commission to allow the Applicant the opportunity to present the request and respond to the Commission’s concerns and comments.
EXECUTIVE SUMMARY
SilverRock Development Company (Applicant) submitted an application for a Street Name Change (SNC 2022-0002) to change the street names SilverRock Way to Talus Way and Ahmanson Lane to Painted Peak Lane (Attachment 1).
This process is regulated by La Quinta Municipal Code (LQMC) Chapter
14.08 Street Name Changes (Attachment 2).
Applicant is requesting these changes due to the rebranding of the development from SilverRock to Talus (Attachment 3).
City of La Quinta Planning Commission (Commission) considered this request at a public hearing on May 24, 2022 and recommended approval of change for SilverRock Way to Talus Way, but not for Ahmanson Lane to Painted Peak Lane.
FISCAL IMPACT- None. The cost to replace street signs would be borne by the applicant.
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BACKGROUND/ANALYSIS
SilverRock Way and Ahmanson Lane are two streets that run through the Talus Development. SilverRock Way begins at Avenue 52 and runs south and east and connects to Jefferson Street. Ahmanson Lane connects to SilverRock Way and runs south, leading to the current golf clubhouse.
Applicant submitted SNC2022-0002 to change SilverRock Way to Talus Way and Ahmanson Lane to Painted Peak Lane. The proposed street name changes would apply to the entirety of both streets and are being proposed as part of a rebranding for the development. LQMC permits any individual to initiate a street name change, signed by at least 67% of the owners abutting the street.
The owners abutting these streets include the Applicant and the City of La Quinta. Staff has reviewed the proposed request and it has met the requirements of LQMC Chapter 14.08.
On April 26, 2022, the Planning Commission adopted a resolution of intention to hold a public hearing for the proposed name changes in accordance with LQMC Chapter 14.08.
On May 24, 2022, the Commission held a public hearing to consider the Applicant’s request. The Applicant, Bruce Maize, was not present at this meeting to answer Commissioner’s questions or comments. Mr. Maize indicated to staff that he mistakenly left the Planning Commission meeting early because he thought that this agenda item had already been discussed. The Commission adopted a Resolution that recommended City Council approve the street name change for SilverRock Way to Talus Way but did not recommend approval of changing Ahmanson Lane to Painted Peak Lane. Commissioners had concern on changing the Ahmanson Lane name due to its association with La Quinta history, specifically for its ties to the Ahmanson Clubhouse. Per LQMC Chapter
14.08, Staff has presented the Commission’s recommendation to Council for consideration.
Given that the Applicant was not in attendance at the May 24 Commission hearing, the street name request could be remanded to the Commission to allow the Applicant the opportunity to present the request and respond to the Commission’s concerns and comments. A final decision by the Council must be made no later than the July 19, 2022 Council meeting, per the LQMC which requires that street name requests must be considered by the Council within 60 days of the submission of the Planning Commission’s recommendation (May 24, 2022), or the request is deemed denied. In order to meet this timeframe, remanding the request to the Commission requires that it go before the Commission at their June 28 or July 12 regular meetings, then return to the July 19 Council meeting for final decision.
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AGENCY AND PUBLIC REVIEW
Public Agency Review
The applications were distributed to City staff, including the Riverside County Fire Department. All comments have been addressed and/or added as conditions of approval.
ENVIRONMENTAL REVIEW
The Design and Development Department has determined that the proposed project is exempt from California Environmental Quality Act (CEQA) under provisions of Section 15061(b)(3). The activity is covered by the common sense exemption that CEQA applies only to projects, which have the potential for causing a significant effect on the environment. In this case, it can be seen with certainty that there is no possibility that the proposal in question may have a significant effect on the environment, therefore the proposal is not subject to CEQA.
ALTERNATIVES
1) Accept Planning Commission’s recommendation to approve a street name change for SilverRock Way to Talus Way but not change the street name of Ahmanson Lane to Painted Peak Lane.
2) Approve a street name change of SilverRock Way to Talus Way and Ahmanson Lane to Painted Peak Lane.
3) Not approve any street name changes.
Prepared by: Carlos Flores, Senior Planner
Approved by: Danny Castro, Design and Development Director Attachments: 1. Street Name Change Exhibit
2. La Quinta Municipal Code Chapter 14.08
3. Street Name Change Justification
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CITY COUNCIL RESOLUTION 2022 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LA QUINTA, CALIFORNIA, APPROVING
A STREET NAME CHANGE OF SILVERROCK WAY
TO TALUS WAY AND AHMANSON LANE TO
PAINTED PEAK LANE
CASE NUMBERS: STREET NAME CHANGE 2022-0002
APPLICANT: SILVERROCK DEVELOPMENT COMPANY, LLC
WHEREAS, the Planning Commission of the City of La Quinta, California did, on April 26, 2022, adopt Planning Commission Resolution 2022-0009 announcing the intent to hold a public hearing on May 24, 2022, to review a street name change of SilverRock Way to Talus Way and of Ahmanson Lane to Painted Peak Lane, for the entirety of those two streets; and
WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on May 6, 2022, and notices were posted on May 13, 2022 along both streets as prescribed by the Municipal Code; and
WHEREAS, the Planning Commission of the City of La Quinta, California did, on May 24, 2022, hold a duly noticed public hearing to consider the request of SilverRock Development Company, LLC, for said street name change and recommended City Council approval of changing SilverRock Way to Talus Way but did not recommend the change of Ahmanson Lane to Painted Peak Lane, citing concerns of removing references to La Quinta history; and
WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on June 3, 2022, and notices were posted on June 9, 2022 along both streets; and WHEREAS, the City Council of the City of La Quinta, California did, on June 21, 2022, consider this recommendation from Planning Commission to approve the name change of SilverRock Way to Talus Way but not to change Ahmanson Lane to Painted Peak Lane; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
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City Council Resolution 2022-XXX
Street Name Change 2022-0002
SilverRock Way & Ahmanson Lane
Adopted:
SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case; and
SECTION 2. That the above project be determined by the Planning Commission to be exempt from the California Environmental Quality Act requirements under the provisions of Section 15061(b)(3), Common Sense Rule; and
SECTION 3. That it does hereby approve Street Name Change 2002-0002 subject to the attached Conditions of Approval [Exhibit A].
PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La Quinta City Council, held on this 21st day of June, 2022, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
___________________________
MONIKA RADEVA. City Clerk
City of La Quinta, California
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City Council Resolution 2022-XXX
Street Name Change 2022-0002
SilverRock Way & Ahmanson Lane
Adopted:
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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CITY COUNCIL RESOLUTION 2022-XXX EXHIBIT A
CONDITIONS OF APPROVAL - RECOMMENDED
STREET NAME CHANGE 2022-0002
SILVERROCK WAY & AHMANSON LANE
ADOPTED:
GENERAL
1. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (“City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Street Name Change. The City shall have sole discretion in selecting its defense counsel.
The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense.
2. The applicant shall pay for the purchase and installation of any new street name signs required as part of this proposal.
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[Qj '::.~JI= ~:~·':lr/V.~~= "LS 4665•, PER P"1 22f/24-J9, "'· 0 2 '; [ill m.N> NAIL it TAG 'LS 4665. fl.lf!!JI PfR FIB 224/2f-J9 ~ FaNJ r IR<JtJ PIP£, Cl'fN, CN 0 J' al AS MJTf]), PCR PllJ 2U/21-J9 ATTACHMENT 1
ATTACHMENT 1 271 Click Here to Return to Agenda
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ATTACHMENT 2
Title 14 - STREETS AND SIDEWALKS
Chapter 14.08 STREET NAME CHANGES
La Quinta, California, Municipal Code Created: 2022-03-25 11:00:47 [EST] (Supp. No. 2, Update 3)
Chapter 14.08 STREET NAME CHANGES
14.08.010 Petition for initiation of street name change.
Any person may initiate a street name change for any reason consistent with law, by complying with the provisions of this chapter.
(Ord. 10 § 1, 1982)
14.08.020 Initiation of petition.
A proposed change of street name may be initiated by filing with the planning commission an application in the form prescribed by the city manager and signed by the owners of at least sixty percent (60%) of the lineal frontage abutting the street to be affected.
(Ord. 10 § 1, 1982)
14.08.030 Application fee.
The application shall be accompanied by a fee in an amount established by resolution of the city council, in order to defray the costs of publishing, posting and processing, as hereinafter prescribed. (Ord. 10 § 1, 1982)
14.08.040 Manager's examination.
The city manager shall examine the application and determine the sufficiency of same as to the percentage requirement of Section 14.08.020.
(Ord. 10 § 1, 1982)
14.08.050 Adoption of resolution of intention.
Upon determination of the sufficiency of the petition, the commission shall adopt a resolution of intention to change name and set a date for public hearing not less than thirty (30) days from the date of adoption of the resolution.
(Ord. 10 § 1, 1982)
14.08.060 Publication.
The city manager shall provide for at least one (1) publication of the resolution of intention in a newspaper of general circulation within the city at least fifteen (15) days prior to the hearing date. (Ord. 10 § 1, 1982)
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Created: 2022-03-25 11:00:47 [EST]
(Supp. No. 2, Update 3)
14.08.070 Posting.
The city manager shall provide for posting copies of the resolution of intention in at least three (3) public places along the street proposed to be affected. The posting shall be completed at least ten (10) days prior to the hearing date.
(Ord. 10 § 1, 1982)
14.08.080 Commission hearing.
At the time set for hearing, or at any time to which the hearing may be continued, the commission shall hear and consider proposals to adjust, alter or change the name(s) of the street(s) mentioned in the resolution, and objections to the proposals.
(Ord. 10 § 1, 1982)
14.08.090 Commission recommendation.
At or after the conclusion of the hearing, the commission may make any recommendation to the city council which the commission deems appropriate. In its deliberations the commission shall consider any applicable specific plans in effect.
(Ord. 10 § 1, 1982)
14.08.100 Council action.
The city council may, pursuant to California Government Code Section 34091.1, take such action as it deems appropriate upon the recommendation of the commission, and failure to take action within sixty (60) days after submission of the commission's recommendation shall be deemed denial of the application. (Ord. 10 § 1, 1982)
14.08.110 Commission recommendation without petition and hearing.
Notwithstanding any other parts of this code, the commission may, for any reason it deems in the public interest and necessity, recommend to the city council that a street name be changed. The recommendation may be made without complying with the requirements of Sections 14.08.020 through 14.08.080. The recommendation shall be in the form of a resolution of the commission directed to the city council. Thereafter the city council shall take such action as it deems appropriate.
(Ord. 10 § 1, 1982)
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SilverRock Development Company, LLC
343 4th Avenue | San Diego, CA 92101 | 760.634.6543
November 30, 2021
Carlos Flores
CITY OF LA QUINTA
78495 Calle Tampico
La Quinta, CA 92253
RE: Talus Way
Dear Carlos:
SilverRock Development Company requests that the street “SilverRock Way” of Parcel Map No. 37207 be renamed as “Talus Way.”
The change is to reflect the rebranding of the SilverRock development to Talus.
Thank you for your consideration.
Sincerely,
Kaleena Klimeck
Kaleena Klimeck
Assistant Project Manager – The Robert Green Company, Inc.
Cc: Robert Green, RGC
Josh Frantz, RGC
Amy Yu, City of La Quinta
Rich Vaughn, MBI
ATTACHMENT 3
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SilverRock Development Company, LLC
343 4th Avenue | San Diego, CA 92101 | 760.634.6543
November 30, 2021
Carlos Flores
CITY OF LA QUINTA
78495 Calle Tampico
La Quinta, CA 92253
RE: Painted Peak Lane
Dear Carlos:
SilverRock Development Company requests that the street “Ahmanson Lane” of Parcel Map No. 37207 be renamed as “Painted Peak Lane.”
The name speaks to the genius loci of the site; it conveys both geological and atmospheric aspects of the street as it describes the impressive quality of light that washes the prominent mountain range and the effect it imposes on the area. Additionally, Talus’ iconography is of the painted peaks. Thus, the street name change will also reinforce the community’s branding.
Thank you for your consideration.
Sincerely,
Kaleena Klimeck
Kaleena Klimeck
Assistant Project Manager – The Robert Green Company, Inc.
Cc: Robert Green, RGC
Josh Frantz, RGC
Amy Yu, City of La Quinta
Rich Vaughn, MBI
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City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: APPROVE FISCAL YEAR 2022/23 MARKETING STRATEGIES
AND AGREEMENT FOR CONTRACT SERVICES FOR MARKETING WITH MADDEN MEDIA
RECOMMENDATION
Approve fiscal year 2022/23 marketing strategies and an Agreement for Contract Services for marketing with Madden Media for an amount not to exceed $725,000; and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
The 2022/23 Marketing Strategies (Attachment 1) focuses on a more robust and informative outreach to the residents and businesses of La Quinta (City).
In 2021, the City solicited a Request for Proposal (RFP) for a full service marketing agency and received 16 submittals; JNS Next, Madden Media, CV Strategies, and Traffik were interviewed. After three interview roundtables, Madden Media was selected due in part to their history of successful community outreach campaigns with other cities.
The proposed Agreement for Contract Services (Agreement) (Attachment 2) with Madden is for a one-year term for an amount not to exceed $725,000 per year with an option to extend for an additional four years.
FISCAL IMPACT
The direct marketing budget for Fiscal Year 2022/23 includes contract services for Madden Media, which includes account management, media buys, and additional marketing services in the amount of $725,000 The proposed cost for contract services is $725,000 beginning July 1, 2022 and ending June 30, 2023; with an option to extend for four additional years, for a total not to BUSINESS SESSION ITEM NO. 3
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exceed amount of $3,625,000. Funds will be budgeted in the Marketing budget account 101-3007-60461, Marketing and Tourism Promotions.
Marketing and Media Strategies Breakdown
Community Engagement
Digital $ 217,500
Local Traditional $ 105,440
Brand Activation $ 50,000
Economic Development
Digital $ 66,000
Contingency $ 40,860
Creative Production- Marketing Technology $ 122,800
Agency Services $ 122,400
Total $ 725,000
BACKGROUND/ANALYSIS
The new strategies will focus on stronger Community Engagement and Economic Development to inform and educate our residents and businesses on various projects, events, updates and consistent messaging in the City:
Magnify tourism collaboration with Visit Greater Palm Springs Convention and Visitors Bureau
Shift strategies to educate and inform residents through in-person activations, strategic social media, and local media
Continue communications to businesses with further enhancements to the Economic Development microsite and frequent e-blasts Expanded marketing plan to include additional print and digital platforms, as well as additional media to ensure local coverage The City will partner with Madden Media on an expansive marketing strategy that will not only focus and engage our residents, but our business development as well. Madden has a history of successful community campaigns that involve community input and follow through which assists the City in reaching more of its residents for key communications. Additionally, Madden has been instrumental with other municipal clients to help retain and bring in businesses to those cities. Staff will direct Madden to develop new ways to reach its businesses to offer resources, assistance, and pertinent information consistently.
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The Plan has been designed to enhance communication in a variety of outlets such as:
Creation and distribution of monthly electronic communications to both residents and business
Significant increase in public relations to create a higher frequency of press releases, media alerts, online and social communications Working with the Chamber of Commerce to expand their current data base of La Quinta businesses and contacts to consistently communicate with them.
Creation of in-person activations within the City to engage residents and connect with businesses such as the spring business update that was done in April 2022 and business workshops.
Work with all City departments to ensure communications are serving the community
Creation of a new electronic delivery system (GovDelivery) of information from the City’s Quail Mail through email and text messages
ALTERNATIVES
Council may elect not to approve or amend FY 2022/23 Marketing Strategies; and may elect not to approve the Agreement.
Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director (Business Unit/Housing Development) Attachments: 1. 2022/23 Marketing Strategies
2. Agreement for Contract Services with Madden Media
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Marketing Strategies F I S C A L Y E A R 2 0 2 2 / 2 3
ATTACHMENT 1 281 Click Here to Return to Agenda
C ommu n i ty Ov erv i ew
La Quinta Resort and Spa was originally created in 1926 as a private retreat for Hollywood legends such as Greta Garbo and Clark Gable, the City of La Quinta is just two hours east of Los Angeles. Now the sixth-largest city (population 38,000
permanent + 15,000 seasonal) in the Coachella Valley, La Quinta offers residents and visitors unsurpassed luxury, leisure, and recreation and is well-known as an exclusive resort getaway with some of the best golf in the country. Named by the Robb Report as the “Best Place to Live for Golf,” La Quinta is home to over 20 exceptional and award-winning courses, including the famous PGA West and SilverRock Resort. La Quinta’s resorts and clubs consistently receive prestigious awards and accolades for golf as well as spa, tennis, and meeting facilities and the future is about to get even better. The development of two luxury hotels, the Montage and the Pendry; and their associated branded
residential offerings at SilverRock Resort.
Throughout the year, La Quinta hosts a variety of festivals and community events that showcase the City’s storied history and enhance its sense of community. The PGA-sponsored American Express golf tournament brings professionals and amateurs together in a unique tournament each January, while car enthusiasts and families all enjoy the annual Hot Rod and Custom Car Show. Beautiful public art pieces are located throughout the City and the annual La Quinta Art Celebration attracts artists and patrons from around the world. Events such as Art on Main Street and the Certified Farmers Market are held in enchanting Old Town Village, where visitors find the best of shopping, dining, and personal services on closed-off streets reminiscent of colonial Mexico.
There is always something magical when visiting La Quinta and truly finding a place where creating memories is the next level.
We welcome you to come and experience La Quinta, California.
A NATURAL PARADISE IN THE COACHELLA VALLEY, THE
CITY OF LA QUINTA IS NESTLED BETWEEN THE SANTA
ROSA AND SAN BERNARDINO MOUNTAINS. WORLDRENOWNED AS A DESTINATION FOR ART, GOLF, HEALTH,
AND WELLNESS, LA QUINTA CONTINUES TO ENHANCE ITS
STATUS AS THE "GEM OF THE DESERT.”
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S tr a t eg ic
Sy n op s i s
Through collaboration with
Madden Media, the City's
marketing plan will center around
its residents and businesses, while
still attracting visitors to
experience the Gem of the Desert.
Local activations, local media,
increase in public relations will all
assist to ensure the community is
engaged and informed.
Madden, along with the Greater
Coachella Valley Chamber of
Commerce will also assist City
staff in partnership, providing
education and being a resource to
our businesses. The goal is to keep
businesses in La Quinta and
attract new ones that make sense.
Brand enhancement, incredible
new images/video, the celebration
of the City's 40th anniversary,
partnerships, and additional
geographic outreach will create a
strong campaign showcasing La
Quinta as a leader in the
Coachella Valley.
THE 2022/23 MARKETING
PLAN CREATES A
CAMPAIGN THAT ENGAGES
THE COMMUNITY, IT'S
BUSINESSES AS WELL AS
ENHANCES THE SUPPORT
OF LA QUINTA’S ECONOMIC
FUTURE THROUGH
OUTREACH, BRANDING,
EDUCATION, AND
PARTNERSHIP.
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K ey P er f orm a nc e I n d ic a t or s 202 1/22
Creation of new ad
campaigns focused on La
Quinta's greatest assets and
newest amenities.
On-going development of an
overall marketing and
branding campaign focused
on new target market
segments that were
previously paused.
Continued promotion of La
Quinta as the prime
destination within the
Coachella Valley through
various media partners.
Stronger engagement
through community
outreach with residents.
Enhanced connections with
businesses through
collaboration with Economic
Development.
Revamp City’s website and
tourism site to streamline
and implement a universal
brand for tourists and locals.
Continue to provide COVID19 updates for residents and
tourists through digital, local
marketing, and social media.
On-going: Campaign
featuring health & wellness,
events, shopping, and
dining.
Completed: Included
geographical locationsSilicon Valley, Pacific
Northwest, and various parts
of Canada.
Completed: Participated in
multiple co-op programs
with Visit Greater Palm
Springs, AAA Magazine & So.
Cal Life Magazine.
On-going: Increase in local
print, radio, and media
partnerships.
On-going: Increase in
frequency of e-blasts and inperson "check-ins" with LQ businesses.
Completed: Revised City
websites for both residents
and visitors to increase
efficiency.
On-going: Through various
channels, COVID-19 updates
showed increased analytics
for social media and website
data.
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Community: Recycling
Recycling Events
In addition to social media
ads, and paid social media
boosts, print ads were
inserted into The Gem to
promote recycling events to
the community. The city saw
an increase of 20% in
attendance.
Strategic marketing of heavy
radio ads, print ads, social media
paid ads, street pole banners,
and meetings with the various
HOA's, partners, and
stakeholders assisted in the
residents' awareness of the
event. The City has continued to
see positive responses to this
event with minor impacts on the
day of the event.
Marketing of this event included
print ads in The Gem, social
media ads, radio ads, and
promotion through e-blasts.
Attendance of this year's event
increased over the last inperson event in 2020.
Community: IRONMAN
Awareness of Event
Community:
Community Workshop
Attendance of Event
KPI: Case Study
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Community:
Concerts in the Park
Awareness of Event
Marketing in collaboration with
Community Resources
(Events) has worked to
promote this event and
manage attendance. Strategic
planning and promotion
through social media only
have assisted in managing
attendance of this event.
As part of the partnership with
Scope Events, the City assists
with Marketing efforts for this
event. The March 2022 event
showcased the strategic
marketing of this event through
early ticket sales. The only
marketing at the time was Palm
Springs Airport Digital Display to
promote a "Save the Date' ad,
along with the website of the
event. This was the only
marketing happening at the time
and led to tickets being
purchased much earlier than in
previous years due to the
placement and platform of this
marketing strategy.
Tourism: La Quinta Art
Celebration
Early Ticket Sales
KPI: Case Study
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2022/23 Focus Areas
Connect with various community groups
to understand the ways of ingesting
media and bridge the disconnect
Work with local partners and stakeholders
to identify the needs of the community
Create a strategic plan to not only inform
residents but to engage residents
Meet with all departments within City Hall
to create content that is relevant to the
community
The multi-year marketing plan will focus on
community outreach and economic
development and tourism through
partnership and collaboration. The
evolution of the City brand and internal
marketing will continue to be part of the
strategic plan through:
1: Develop a marketing strategy to inform
residents and the community of projects,
events, and happenings in La Quinta
Continue collaboration with the Greater
Coachella Valley Chamber of Commerce to
connect with businesses and address their
needs
Create a master database of business
contact information for frequent e-blasts
from the City
Develop a relationship with the businesses
so that the City becomes a stronger resource
for them
Assist businesses with various education and
development sessions to help them thrive
and maintain their business
Municipal website
Tourism website
COVID-19 Microsite
Local media partners
Social media
E-newsletters
The Gem
2: Building stronger connections with
businesses
3: Continue COVID-19 information and
education to both the community and
businesses through the following:
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#LoveLQ
Beautiful scenics depict the natural surroundings and
environment of La Quinta while inviting visitors and the community into the lifestyle of the City. Where adventure meets peace. Outdoor recreation meets boutique
shopping. Family gatherings meet romantic getaways.
La Quinta, California is the place to escape for everyone, while those who get the privilege of living here are
reminded daily of the beauty that is around every corner. 288 Click Here to Return to Agenda
AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Madden Media, Arizona Limited Liability Corp, (“Contracting Party”). The parties hereto agree as follows:
1. SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to marketing services as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”).
Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.
1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, ATTACHMENT 2
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assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.
1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from 290 Click Here to Return to Agenda
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the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.
1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Seven Hundred Twenty-Five Thousand Dollars ($725,000.00) per year for the life of the Agreement, encompassing the initial and any extended terms. (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of 291 Click Here to Return to Agenda
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compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.
2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the 292 Click Here to Return to Agenda
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time period specified in the Schedule of Performance may be approved in writing by the Contract Officer or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2022, and terminate on June 30, 2023 (“Initial Term”). This Agreement may be extended for four (4) additional year(s) upon mutual agreement by both parties (“Extended Term”) and executed in writing.
4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Sarah Hupp, Chief Operations Officer
Tel No. (520) 232-2670
E-mail: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the 293 Click Here to Return to Agenda
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Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as the Marketing Manager or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service.
Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. 294 Click Here to Return to Agenda
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Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City.
Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement.
Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.
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4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.
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7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. 297 Click Here to Return to Agenda
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Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required 298 Click Here to Return to Agenda
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by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.
8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.
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8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold 300 Click Here to Return to Agenda
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any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee.
Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association 301 Click Here to Return to Agenda
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in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Marcie Graham
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
MADDEN MEDIA
SARAH HUPP, CEO
345 EAST TOOLE AVE.
TUCSON, AZ, 85701
10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.
10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.10Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding 303 Click Here to Return to Agenda
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upon the heirs, executors, administrators, successors, and assigns of the parties.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
CONTRACTING PARTY:
By:
Name:
Title:
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
By:
Name:
Title:
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A
Exhibit A
Scope of Services
Media Plan Fiscal Year 2022/23
Community Engagement
o Social Media Ads
o Google Video Distribution
o Local Influencer Campaign
o Geofencing
o Experiential/Brand Activation Pop-Ups
o Electronic Newsletter
Economic Development
o Google SEM
o Google Video Distribution
o Electronic Newsletter/Video Business Spotlight
o Website updates
Local Media
o Print
o Radio
o Out of Home
o Digital
Public Relations
Graphic Design
Creative Concept/Content Development
Brand Enhancement
Website Hosting & Maintenance
Search Engine Optimization
Social Media Management
Contingency (As needed)
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Exhibit A
ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:
1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twenty-five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY307 Click Here to Return to Agenda Exhibit A
FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors.
2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.
3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated 308 Click Here to Return to Agenda
Exhibit A
damages for delay arising from the removal or relocation of such unidentified utility facilities.
4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement.
(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement.
(c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.
5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, 309 Click Here to Return to Agenda
Exhibit A
bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages.
310 Click Here to Return to Agenda
Exhibit B
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services*, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Seven Hundred Twenty-Five Thousand Dollars ($ 725,000) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.
*Blended hourly rate of $135/hr for all disciplines and departments 311 Click Here to Return to Agenda
312
Click Here to Return to Agenda
Exhibit C
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. 313 Click Here to Return to Agenda
Exhibit D
Exhibit D
Special Requirements
NONE
314 Click Here to Return to Agenda
Exhibit E
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:
Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the 315 Click Here to Return to Agenda
Exhibit E
Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.
Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads.
The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.
Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, 316 Click Here to Return to Agenda
Exhibit E
access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep-linking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.
Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof.
c. Terminate this Agreement.
Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive 317 Click Here to Return to Agenda
Exhibit E
remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises.
Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 318 Click Here to Return to Agenda
Exhibit E
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.
8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
10. Contracting Party agrees not to self-insure or to use any selfinsured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change.
If such change results in substantial additional cost to the Contracting Party, 319 Click Here to Return to Agenda
Exhibit E