Agenda packet — La Quinta City Council, July 18, 2023 (part 1 of 3)

CITY COUNCIL AGENDA Page 1 of 8 JULY 18, 2023

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JULY 18, 2023
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 8 JULY 18, 2023

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed above. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.

CONFIRMATION OF AGENDA
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CITY COUNCIL AGENDA Page 3 of 8 JULY 18, 2023

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

2. ANNUAL PUBLIC EMPLOYEE PERFORMANCE EVALUATION, PURSUANT TO GOVERNMENT CODE SECTION 54957, COUNCIL APPOINTED POSITION – CITY

MANAGER

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. CERTIFICATE OF RECOGNITION COMMENDING ELEMENTARY STUDENT JAMESON HERRERA FOR RECEIVING THE “DO THE RIGHT THING” AWARD

2. INTRODUCE RIVERSIDE COUNTY FIRE DEPARTMENT NEW LA QUINTA

DIVISION CHIEF RICHARD TOVAR

3. COACHELLA VALLEY CONSERVATION COMMISSION UPDATE BY COACHELLA

VALLEY ASSOCIATION OF GOVERNMENTS CONSERVATION PROGRAM

MANAGER PETER SATIN

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

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1. APPROVE COUNCIL MEETING MINUTES OF JUNE 6, 2023 9

2. APPROVE COUNCIL MEETING MINUTES OF JUNE 20, 2023 21

3. APPROVE COUNCIL AND HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 30, 2023
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CITY COUNCIL AGENDA Page 4 of 8 JULY 18, 2023

4. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JUNE 30, 2023 39

5. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JULY 10, 2023 41

6. AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS, CITY

CLERK, FINANCE DIRECTOR, AND HUMAN RESOURCES MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2023

RISK MANAGEMENT EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, AUGUST 30 – SEPTEMBER 1, 2023
43 7. AUTHORIZE OVERNIGHT TRAVEL FOR THE DESIGN AND DEVELOPMENT

DIRECTOR AND ONE PLANNING STAFF MEMBER TO ATTEND THE
AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER’S ANNUAL CONFERENCE IN FRESNO, CALIFORNIA, SEPTEMBER 16-19, 2023 45 8. AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS DEPUTY

DIRECTOR TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION CONFERENCE IN SAN DIEGO, CALIFORNIA, AUGUST 27-30, 2023 47 9. APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2023/24
49 10. APPROVE TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH FOR

THREE SCULPTURES TO BE DISPLAYED AT SILVERROCK PARK
53 11. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE CREATIVE LIGHTING & ELECTRICAL, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $100,000 FOR ADDITIONAL NON-CONTRACTED MAINTENANCE AND/OR REPAIR ITEMS IN FISCAL YEAR 2023/24 WHEN THEY ARE THE

QUALIFIED AND/OR LOWEST BIDDER
65 12. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC.

FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR
ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR

MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1 WHEN THEY ARE THE QUALIFIED AND/OR

LOWEST BIDDER
67 13. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE VINTAGE

ASSOCIATES, INC FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE

SOURCE FOR LANDSCAPE RESTORATION WITHIN CITYWIDE PARKS

WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER
69 14. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC. 71 CLICK HERE to Return to Agenda
CITY COUNCIL AGENDA Page 5 of 8 JULY 18, 2023

THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR
INSTALLATION OF SHADE STRUCTURES AT ADAMS PARK PROJECT NO. 2023-11, EISENHOWER PARK PROJECT NO. 2023-12, VELASCO PARK PROJECT NO. 2023-14 AND SEASONS DOG PARK PROJECT NO. 2023-13 113
117
121
129
135
161

15. APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $950,000; AND

AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE
FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO.
2022-03, LOCATED FROM WASHINGTON STREET TO ADAMS STREET

16. ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.47-22) LOCATED AT VARIOUS

LOCATIONS ALONG AVENIDA MONTEZUMA

17. ADOPT RESOLUTION DESIGNATING SPEED LIMIT FOR ADAMS STREET FROM DARBY ROAD TO FRED WARING DRIVE [RESOLUTION NO. 2023-027]

18. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2023

19. APPROVE DEMAND REGISTERS DATED JUNE 16, JUNE 23, AND JUNE 30, 2023

20. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED APRIL 7, MAY 19, AND JUNE 16, 2023

21. ADOPT RESOLUTION TO ACCEPT DONATION OF CERTAIN REAL

PROPERTY FROM BAY SHORE INCORPORATED PENSION TRUST FOR

HISTORIC PRESERVATION AND DISPLAY, LOCATED NORTH OF HIGHWAY 111, WEST OF WASHINGTON STREET, IDENTIFIED AS ASSESSOR’S PARCEL NUMBER 604-050-018 [RESOLUTION NO. 2023-028]
169

BUSINESS SESSION
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1. APPROVE MASTER PLAN FOR THE LA QUINTA CULTURAL CAMPUS PROJECT NO. 2019-01 AND AMENDMENT NO. 2 TO AGREEMENT FOR

CONTRACT SERVICES WITH HGA AUTHORIZING PRELIMINARY WORK ASSOCIATED WITH PHASE 2 OF THE PROJECT AND RELATED

COMPENSATION
175

2. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED JUNE 30, 2022
259
STUDY SESSION – None
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CITY COUNCIL AGENDA Page 6 of 8 JULY 18, 2023
PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

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1. ADOPT RESOLUTION TO UPDATE THE CITY’S USER AND REGULATORY 463 MASTER FEE SCHEDULE [RESOLUTION NO. 2023-029]

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY RESOURCES

5. DESIGN AND DEVELOPMENT

6. FINANCE

7. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Evans)

10. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

11. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

13. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

14. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

15. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

16. CVAG PUBLIC SAFETY COMMITTEE (Peña)
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CITY COUNCIL AGENDA Page 7 of 8 JULY 18, 2023

17. CVAG VALLEY-WIDE HOMELESSNESS COMMITTEE (Peña)

18. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY POLICY COMMITTEE (Peña)

19. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

20. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

21. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

22. SUNLINE TRANSIT AGENCY (Peña)

23. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

24. ANIMAL CAMPUS COMMISSION (Sanchez)

25. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez & Peña)

26. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

27. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF JUNE 21, 2023 559

28. FINANCING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 20, 2023 563

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on August 1, 2023, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on July 13, 2023.

DATED: July 13, 2023
MONIKA RADEVA, City Clerk
City of La Quinta, California
Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.

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CITY COUNCIL AGENDA Page 8 of 8 JULY 18, 2023
 If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 11 JUNE 6, 2023

CITY COUNCIL

MINUTES
TUESDAY, JUNE 6, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
City Manager McMillen requested to pull Consent Calendar Item No. 4, related to an amendment to the agreement with Burrtec Waste and Recycling Services, LLC, to be considered under Business Session Item No. 1.1 on the agenda; and noted that Business Session Item No. 1 will be renumbered to Business Session Item No. 1.2. Council concurred.

CLOSED SESSION

1. CONFERENCE WITH LABOR NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54957.6; CITY DESIGNATED REPRESENTATIVE: CARLA TRIPLETT, HUMAN RESOURCES ANALYST; AND EMPLOYEE
ORGANIZATION: LA QUINTA CITY EMPLOYEES’ ASSOCIATION, AND

UNREPRESENTED EMPLOYEES

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:33 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:10 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following:

CONSENT CALENDAR ITEM NO. 19
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CITY COUNCIL MINUTES Page 2 of 11 JUNE 6, 2023
 Closed Session Item No. 1 – Council concluded consideration of this item and no actions were taken that require reporting pursuant to Government Code section 54957.1 (Brown Act); and
 Closed Session Item No. 2 – Council will reconvene back to Closed Session after the Open Session portion of the meeting to conclude consideration of this item.

PLEDGE OF ALLEGIANCE
Councilmember Peña led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Steve Grocott, La Quinta – opposed the 15-foot flagpoles installed in the Andalusia residential community, and particularly the one installed by his neighbor which blocks his view from several rooms in his home; approval was given in error by the HOA; he opposes any variance for this flagpole, and requested immediate removal.

City Manager McMillen said staff is working with Mr. Grocott’s neighbor, who understands the flagpole must be relocated or removed.

PUBLIC SPEAKER: Melissa Labayog and Luke (no last name provided), La Quinta – spoke about the importance of native bees and urban hives; and requested that La Quinta Municipal Code allow for hives on less than five acres.

PUBLIC SPEAKER: Robert Garcia, no residence information provided – encouraged Council and the public to protest Central Bank Digital Currency (CBDCs) and digital IDs from use in California.

PUBLIC SPEAKER: Richard Gray, La Quinta – expressed concern about Talus (former SilverRock) development delays and funding; property purchased by the City on Dune Palms Road; insurance coverage on the X-Park; the unsupervised skate basin at La Quinta Park; and the speed trap on Adams where fencing could be installed to prevent accidents.

PUBLIC SPEAKER: Lynne Daniels, La Quinta – plans tours of the Dupont Estate; introduced Chef Anthony Spinella, a La Quinta resident who does private catering, has opened several restaurants in the Coachella Valley for other business owners, and is searching for a property in La Quinta to open his own restaurant.

City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from the residents listed below, in alphabetical order, on Matters Not on the Agenda, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting:
 Claudia Snyder – Special Event Permits regulations and requirements.  Matthew Snyder – the required licensing of security personnel during special events held at the Dupont Estate.
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ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. CERTIFICATES OF APPRECIATION TO BURRTEC WASTE AND RECYCLING SERVICES, LLC, RIVERSIDE COUNTY SHERIFF’S DEPARTMENT, AND

RIVERSIDE COUNTY FIRE DEPARTMENT FOR THEIR EFFORTS IN
RESCUING “SPARKY,” THE KITTEN
PUBLIC SPEAKER: Christine Clements, Founder and Executive Director of Cat Rescue & Adoption, a non-profit organization – thanked everyone for their efforts and assistance in rescuing Sparky, the kitten; said she started the cat rescue organization during the COVID-19 pandemic as she kept running into feral kittens; and noted June is National Pet Adoption and Pet Preparedness month.

Mayor Evans and Councilmembers presented Certificates of Appreciation to the following organizations for their efforts in rescuing Sparky:
 Riverside County Fire Department accepted by La Quinta Fire Chief Brian White;  Riverside County Sheriff’s Department accepted by Lieutenant Andres Martinez;  Clara Vera and Robert Bedolla with Burrtec Waste and Recycling Services, LLC.

PUBLIC SPEAKER: Fire Chief White said June is Pet Preparedness month and provided recommendations and tips on ensuring the health and safety of pets.

CONSENT CALENDAR

1. APPROVE MEETING MINUTES DATED MAY 2, 2023

2. AUTHORIZE OVERNIGHT TRAVEL FOR MARKETING MANAGER TO
ATTEND U.S. TRAVEL ASSOCIATION’S EDUCATION SEMINAR FOR
TOURISM ORGANIZATIONS 2023 IN SAVANNAH, GEORGIA, AUGUST 19 – 23, 2023

3. ADOPT RESOLUTIONS TO: 1) APPROVE PRELIMINARY 2023/24 ENGINEER’S ANNUAL LEVY REPORT FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1, AND 2) DECLARE INTENT TO LEVY ANNUAL

ASSESSMENTS FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 [RESOLUTION NOS. 2023-012 AND 2023-013]

4. Pulled from Consent Calendar by Staff and moved for consideration under Business Session No. 1.1 >>> ADOPT RESOLUTIONS TO: 1) APPROVE

AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT WITH

BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID WASTE

HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD
HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY

OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING 11 CLICK HERE to Return to Agenda
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SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS [RESOLUTION NOS. 2023-014 AND 2023-015]

5. ACCEPT LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS
PROJECT NOS. 2016-03F2 AND 2016-03F3, LOCATED AT LA QUINTA

DESERT PRIDE, MARBELLA, AND SIERRA DEL REY DEVELOPMENTS, ON

THE SOUTH SIDE OF MILES AVENUE, EAST AND WEST OF ADAMS

STREET, AND RETENTION BASIN, LOCATED AT THE CORNER OF ASHLEY

AND DESERT STREAM DRIVE

6. ACCEPT CITYWIDE STRIPING REFRESH PROJECT NO. 2021-04, LOCATED

AT VARIOUS LOCATIONS THROUGHOUT THE CITY OF LA QUINTA

7. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE LA QUINTA LANDSCAPE RENOVATION
IMPROVEMENTS PROJECT NO. 2016-03I, LOCATED AT THE LA QUINTA

CACTUS FLOWER COMMUNITY, ON THE SOUTH SIDE OF FRED WARING

DRIVE AND EAST SIDE OF DUNE PALMS ROAD

8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH MERCHANTS

BUILDING MAINTENANCE, LLC TO PROVIDE JANITORIAL SERVICES FOR

CITY FACILITIES

9. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH PALMS TO PINES PRINTING, FOR PROMOTIONAL AND PRINTING SERVICES, TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND

AUTHORIZED RELATED COMPENSATION

10. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH INTERWEST CONSULTING GROUP, INC, FOR ON-CALL BUILDING

CODE PLAN REVIEW AND INSPECTION SERVICES, TO INCREASE THE COMPENSATION FOR FISCAL YEAR 2022/223

11. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES

WITH OCEAN SPRINGS TECH, INC, FOR POOL AND WATER FEATURE MAINTENANCE SERVICES PROJECT NO. 2020-11, FOR A ONE-YEAR TERM

EXTENSION AND RELATED COMPENSATION

12. APPROVE CHANGE ORDER NO. 5 TO CONTRACT WITH VINTAGE

ASSOCIATES, INC, FOR PARK LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-32, FOR A ONE-YEAR TERM EXTENSION AND RELATED

COMPENSATION

13. APPROVE CHANGE ORDER NO. 4 TO CONTRACT WITH CREATIVE

LIGHTING INC, FOR LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 CITYWIDE LIGHTING MAINTENANCE SERVICES PROJECT NO. 2018- 31, FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION 12 CLICK HERE to Return to Agenda
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14. APPROVE CHANGE ORDER NO. 6 TO CONTRACT WITH PWLC II, INC, FOR CITYWIDE LANDSCAPE MAINTENANCE SERVICES PROJECT NO. 2018-30,

FOR A ONE-YEAR TERM EXTENSION AND RELATED COMPENSATION

15. APPROVE DEMAND REGISTERS DATED MAY 12 AND MAY 19, 2023

16. AWARD CONTRACT TO AMERICAN ASPHALT SOUTH, INC FOR THE CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2021-08,

LOCATED AT VARIOUS LOCATIONS

COMMENTS ON CONSENT CALENDAR ITEMS
CONSENT CALENDAR ITEM NO. 3:

Mayor Evans said the annual Landscaping and Lighting District tax levy generates about $1 million for the maintenance of retention basins, medians, and parkways, and the City contributes approximately $1.5 million additional funding from the General Fund as maintenance costs exceed the annual tax levy of $35.60 per property.

Councilmember Fitzpatrick said over the last five-to-six years the City has spent about $8.5 million of Capital Improvement funds on enhancing and maintaining landscaping medians and right-of-way areas in La Quinta, and an additional $1.5 million of General Fund revenues, which is far beyond the annual tax levy proceeds.

CONSENT CALENDAR ITEM NO. 5:

Mayor Evans noted the City completed Phase 5 of its landscaping renovation improvements.

CONSENT CALENDAR ITEM NO. 12:

Mayor Evans said the City’s contract with Vintage Associates, Inc. for park landscape maintenance services will include the X-Park and small pocket parks in the City.

CONSENT CALENDAR ITEM NO. 16:

Mayor Evans said the City continues its efforts on the citywide slurry seal improvements and a contract is being awarded to American Asphalt South, Inc. for over 1,500,000 square feet of pavement rehabilitation in various locations around the City for approximately $1.5 million, a map of which is available on the City’s website; and this is only part of what the City invests in road maintenance.

MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to approve Consent Calendar Item Nos. 1-3 and 5-16 as recommended, with Item No. 3 adopting Resolution Nos. 2023-012 and 2023-013. Motion passed unanimously.

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BUSINESS SESSION

1.1 Pulled from Consent Calendar (Item No. 4) by Staff and moved for consideration under Business Session as Item No. 1.1 >>> ADOPT RESOLUTIONS TO: 1)

APPROVE AMENDMENT TO THE AMENDED AND RESTATED AGREEMENT

WITH BURRTEC WASTE AND RECYCLING SERVICES, LLC, FOR SOLID

WASTE HANDLING SERVICES, TO ADD COLLECTION OF HOUSEHOLD HAZARDOUS WASTE EFFECTIVE JULY 1, 2023; AND 2) REQUEST COUNTY

OF RIVERSIDE PLACE COLLECTION COSTS FOR SOLID WASTE HANDLING

SERVICES AT SINGLE-FAMILY DWELLINGS ON TAX ROLLS
[RESOLUTION NOS. 2023-014 AND 2023-015]
Director of Business Unit and Housing Development Villalpando presented the staff report, which is on file in the Clerk’s Office.

PUBLIC SPEAKER: Clara Vera, Municipal Marketing Manager with Burrtec Waste and Recycling Services, Inc – provided a brief overview of the new state recycling and household hazardous waste (HHW) collection requirements; and noted the City received an outstanding rating on its compliance, implementation, and education regarding SB 1383.

Council discussed how HHW will be collected; when the old bins will be replaced; storage of HHW in homes; and the outstanding community services provided by Burrtec.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to:
a) Adopt Resolution No. 2023-014 to approve an Amendment to the Amended and Restated Agreement with Burrtec Waste and Recycling Services, LLC, for Solid Waste Handling Services, to add collection of household hazardous waste effective July 1, 2023, and authorize the City Manager to execute the amendment:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING AN AMENDMENT TO THE AMENDED AND

RESTATED AGREEMENT WITH BURRTEC WASTE AND RECYCLING

SERVICES, LLC FOR SOLID WASTE HANDLING SERVICES
and
b) Adopt Resolution No. 2023-015 to request the County of Riverside place collection costs for solid waste handling services for single-family dwellings on the Tax Rolls for fiscal year 2023/24:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, REQUESTING THE COUNTY OF RIVERSIDE TO PLACE

COLLECTION OF COSTS FOR SOLID WASTE HANDLING SERVICES AT

SINGLE-FAMILY DWELLINGS ON THE TAX ROLLS
Motion passed unanimously.

1.2 Renumbered to Business Session No. 1.2 >>> APPROVE THIRD ROUND COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2022/23
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Community Resources Manager Calderon and Management Analyst Calderon presented the staff report, which is on file in the Clerk’s Office.

Council discussed increasing the annual budget for community services grants.

PUBLIC SPEAKER: Mark Flint, Board Chair with RiteCare Childhood Language Center of Coachella Valley – said he is here with Board Member Arman Ordian, and gave a brief overview of the life-changing speech, language, and literacy therapy services and programs the organization offers related to childhood language disorders.

PUBLIC SPEAKER: Judy Tobin May, Executive Director with Big Brothers Big Sisters of the Desert – thanked Council for their support of the organization’s mentoring program.

PUBLIC SPEAKER: Barry Jones, President with Palm Desert La Quinta Youth Football, Inc – provided information on the organization’s history and mission.

MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to approve third round Community Services Grants for fiscal year 2022/23 as detailed below for a total combined grant funding of $15,000:
 Big Brothers Big Sisters of the Desert $5,000
 Palm Desert La Quinta Youth Football, Inc $5,000
 The RiteCare Childhood Language Center of Coachella Valley $5,000 Motion passed unanimously.

2. APPROVE MEMORANDUM OF UNDERSTANDING (MOU) WITH GREATER

COACHELLA VALLEY CHAMBER OR COMMERCE (CHAMBER) FOR FISCAL YEAR 2023/24
Marketing Manager Graham presented the staff report, which is on file in the Clerk’s Office.

Council discussed that 16,000 households/businesses receive the GEM publication each month, but there are 23,000 households in the City; delivery to Post Office boxes and seasonal residents was omitted to reduce costs; need for metrics on views of the digital version of the GEM; the content to fill additional pages if the City added that to the contract; expanded business engagement by the Chamber that will assist the City in providing services to its businesses; means to reach business patrons; ombudsman services definition needed; greater support for small businesses; Chamber needs to promote every business in the City, not just members; plans to attract new businesses; need for stated goals, and means to measure progress toward those goals; businesses cannot be assisted unless they want to be engaged; City and Chamber can work together with economic development; cooperation and information sharing between the City business license department and the Chamber; reducing the mailing and number of pages in summer months when population declines; extra pages will allow fuller communication with residents; inclusion of quarterly updates and feedback on the ShortTerm Vacation Rental Program; flexibility to use either 32 or up to 36 pages per 15 CLICK HERE to Return to Agenda
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publication; engagement and networking increases businesses’ benefits from LQ Chamber membership; new member orientation is important; support for including a QR code in the paper publication; and an ombudsman to help with government affairs.

PUBLIC SPEAKER: Brandon Marley, CEO of the Chamber – said statistics on the use of the digital publication of the GEM are available and will be provided; distribution issues with the USPS; business development plans; daily ongoing reports available to the City; educational programs; State bill advocacy; plans for surveys; new staff on board; plans to better engage with businesses; and including terms in the agreement that require metrics to allow the City to dictate what the Chamber is doing to promote business in the City and reach out to its residents.

PUBLIC SPEAKER: Melissa Labayog, La Quinta – development in the City, and the need to protect and preserve the desert’s natural habitat since the City is a tourist destination; likes the GEM, and offered to assist with content; and suggested establishing an Ethics Commission to service residents and businesses.

MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to:
a) Approve Memorandum of Understanding with Greater Coachella Valley Chamber of Commerce for a total not to exceed amount of $166,089, for fiscal year 2023/24, based on hybrid Option 4 as provided during the staff report presentation and outlined below:
 36 pages for 9 months and 21,000 distributions at $12,232 per issue, for a total of $110,088
 32 pages for 3 months and 16,000 distributions at $7,667 per issue, for a total of $23,001
 Events and Business Engagement (State of the City, Hot Rod Car Show, and monthly business outreach) for a total of $33,000
and
b) Authorize the City Manager to amend the terms of the MOU to incorporate the comments made by Council during its discussion on the matter.

Motion passed unanimously.

3. AUTHORIZE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS

SERVICE PROVIDERS AND HOMELESS PREVENTION PARTNERS FOR
FISCAL YEAR 2023/24
Director of Business Unit and Housing Development Villalpando presented the staff report, which is on file in the Clerk’s Office.

Council discussed the $250,000 already allocated from the La Quinta Housing Authority, and this $50,000 additional from the General Fund under consideration; and contribution from other Coachella Valley cities.

PUBLIC SPEAKER: Sam Hollenbeck, President/CEO, and Rosa Verduzco, COO with Martha’s Village and Kitchen – thanked the City for its continued support; provided a brief 16 CLICK HERE to Return to Agenda
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summary of the services and programs the organization offers to the Coachella Valley; specifically for La Quinta with a total of 36 members (9 families, and 18 children), and 100% have moved into permanent housing; and possible expansion plans.

Council expressed their gratitude for the services and assistance MVK provides to the communities in the Coachella Valley.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Peña to authorize funding to aid local homeless service providers and homeless prevention partners for a combined total of $50,000 from the General Fund for fiscal year 2023/24 as detailed below:
 Coachella Valley Rescue Mission $16,667
 Martha’s Village and Kitchen $16,667
 Coachella Valley Association of Governments $16,667
Motion passed unanimously.

MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:21 P.M.

MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:34 P.M. WITH

ALL MEMBERS PRESENT

4. APPROVE AGREEMENT WITH THE COUNTY OF RIVERSIDE TO PROVIDE LAW ENFORCEMENT SERVICES FOR FISCAL YEARS 2023/24 AND 2024/25 Public Safety Manager Mendez presented the staff report, which is on file in the Clerk’s Office.

Council discussed City daily oversight of the level and quality of services being provided and the associated costs; the previous debate and research regarding creating a La Quinta Police Department; the economy of scale La Quinta benefits from by contracting with the County Sheriff’s Department; Council expressed their gratitude for the services provided; the challenges of shared contracts with other cities; the role of the State, unions, and County Supervisors in establishing the annual rate; and reestablishing Citizens-onPatrol volunteers.

PUBLIC SPEAKER: Alena Calimanis, La Quinta – said the Police do a great job; since the City is considering annexation of Vista Santa Rosa, Council should consider establishing its own police department; and asked about entering a one-year contract, rather than two years with the Sheriff’s Department.

PUBLIC SPEAKER: Riverside County Sheriff’s Department Lieutenant Martinez – thanked Council for the City’s support.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve agreement with the County of Riverside to provide law enforcement services 17 CLICK HERE to Return to Agenda
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for fiscal years 2023/24 and 2024/25; and authorize the Mayor to execute the agreement.

Motion passed unanimously.

5. APPROVE AMENDMENT NO. 1 TO COOPERATIVE AGREEMENT WITH THE

COUNTY OF RIVERSIDE, FOR FIRE PROTECTION, FIRE PREVENTION,

RESCUE, FIRE MARSHAL, AND MEDICAL EMERGENCY SERVICES, TO ADD

A FIRE SAFETY SUPERVISOR POSITION
Public Safety Manager Mendez presented the staff report, which is on file in the Clerk’s Office.

Council discussed the modification to the vehicle for the new position; the salary range for the new position based on experience; and the annual cost of approximately $8 million per year for fire services.

PRESENTER: Riverside County Fire Chief Bryan White – explained the duties of the new Fire Safety Supervisor position; and noted the Fire Department’s current difficulty in recruiting new employees.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Sanchez to approve Amendment No. 1 to Cooperative Agreement with the County of Riverside, for fire protection, fire prevention, rescue, fire marshal, and medical emergency services, to add a Fire Safety Supervisor position; and authorize the City Manager to execute the amendment. Motion passed unanimously.

STUDY SESSION

1. DISCUSS FISCAL YEAR 2023/24 PRELIMINARY PROPOSED BUDGET Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office.

Council discussed follow up to Council’s previous request that the Coachella Valley Association of Governments update the City’s Financial Advisory Commission on projects such as CV Link and the Arts and Music Line; the many projects underway; and the 40 separate funds staff and Council monitor.

PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – None
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmembers reported on attendance at the La Quinta High School graduation; the Women Who Lead luncheon; the Memorial Day event; and the Horizon School graduation.
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REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2022, Mayor Evans reported on her participation in the following organization’s meeting:
 CVAG EXECUTIVE COMMITTEE
La Quinta’s representative for 2022, Mayor Pro Tem Fitzpatrick reported on her participation in the following organization’s meeting:
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
MAYOR EVANS RECESSED THE COUNCIL MEETING AT 7:29 P.M., AND TURNED IT OVER TO CHAIRPERSON PEÑA TO CALL TO ORDER AND

CONDUCT THE LA QUINTA HOUSING AUTHORITY SPECIAL MEETING,

AFTER WHICH, THE COUNCIL WILL RECESS TO CLOSED SESSION TO

CONCLUDE ITS DELIBERATIONS
CLOSED SESSION – Continued

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
COUNCIL MEETING AT 8:32 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke said no actions were taken on Closed Session Item No. 2 that require reporting pursuant to Government Code section 54957.1 (Brown Act).

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/McGarry to adjourn at 8:32 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL

MINUTES
TUESDAY, JUNE 20, 2023

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
City Manager McMillen requested to pull Consent Calendar Item No. 8 regarding an Agreement for Contract Services with Hermann Design Group, Inc. for on-call landscape architectural design services for discussion and separate vote.

Mayor Evans said City Attorney Ihrke will make verbal announcements on Consent Calendar Item Nos. 19 and 20 regarding the salaries and fringe benefits of the City’s executive employees pursuant to the Brown Act [Government Code Section 54953(c)(3)].

Council concurred.

CLOSED SESSION

UNREPRESENTED EMPLOYEES

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE
CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR ITEM NO. 2 21 CLICK HERE to Return to Agenda CITY COUNCIL MINUTES Page 2 of 12 JUNE 20, 2023
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54950 et seq. (Brown Act):
 CLOSED SESSION ITEM NO. 1 – labor negotiations have concluded; the items considered under Government Code Section 54957.6 included the Classification Plan and Salary Schedule/Plan from represented and unrepresented employees; and Council will consider these matters during the Open Session portion of the meeting under Consent Calendar Item Nos. 19, 20, and 21 on tonight’s agenda; and
 CLOSED SESSION ITEM NO. 2 – no reportable action.

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Sanchez led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Ruben Perez, Field Representative for State Assembly Member Eduardo Garcia – as representative of a neighboring District, Mr. Perez provided an update on matters accomplished and being addressed by Assembly Member Garcia in the 36th Assembly District.

PUBLIC SPEAKER: Don Shoffstall, La Quinta – provided information on a survey recently completed by Neighbors for Neighborhoods (N4N) regarding short-term vacation rentals (STVRs); and summarized the conclusions which will be posted on the N4N website tomorrow.

PUBLIC SPEAKER: Jeff Fishbein, Chair of the La Quinta Chamber of Commerce, Coldwell Banker realtor and La Quinta resident – provided an update on Chamber events and activities.

PUBLIC SPEAKER: Martin Arredondo, Regional Account Manager with LifeStream Blood Bank – said the Annual Nine-Cities Blood Drive Challenge is scheduled to kick off on June 23, 2023, through August 31, 2023; and La Quinta will host a blood drive on Saturday, July 15, from 8:30 a.m. to 2:30 p.m. at the La Quinta Wellness Center.

Announced out of Agenda order after Consent Calendar >>> City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from the resident listed below, on Matters Not on the Agenda, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting:
 Claudia Snyder – Special Events Permits regulations and requirements at the DuPont Estate
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ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

COUNCILMEMBER MCGARREY ANNOUNCED THAT SHE SERVES ON THE

BOARD OF DIRECTORS FOR FIND FOOD BANK AS A VOLUNTEER, AND

RECEIVES NO COMPENSATION OR BENEFIT FROM THIS POSITION

1. FIND FOOD BANK FOOD DISTRIBUTION PROGRAMS PRESENTATION BY

PRESIDENT AND CEO DEBBIE ESPINOSA
Debbie Espinosa, President and CEO with FIND Food Bank (FIND), thanked the City for its continued support and partnership, and provided a verbal update on the current and future food distribution programs provided by FIND.

CONSENT CALENDAR

1. APPROVE MINUTES DATED MAY 16, 2023

2. AUTHORIZE OVERNIGHT TRAVEL FOR MAYOR, FOUR COUNCILMEMBERS,

AND CITY MANAGER TO ATTEND THE LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE IN SACRAMENTO, CALIFORNIA, SEPTEMBER 20- 22, 2023

3. EXCUSE ABSENCE OF COMMISSIONER CALDWELL FROM THE JUNE 27, 2023, PLANNING COMMISSION MEETING

4. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENT AND

AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENT FOR PARCEL MAP NO. 37891 FOR THE JEFFERSON STREET RESIDENTIAL APARTMENT

DEVELOPMENT LOCATED AT THE SOUTHEAST CORNER OF JEFFERSON

STREET AND PALM CIRCLE DRIVE

5. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH TKE

ENGINEERING TO PROVIDE ON-CALL TRAFFIC ENGINEERING SERVICES

6. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH NV5, INC AND

MSA CONSULTING FOR ON-CALL SURVEYING SERVICES

7. APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH LANDMARK

CONSULTANTS, INC AND CONVERSE CONSULTANTS FOR ON-CALL

MATERIALS TESTING SERVICES

8. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH HERMANN

DESIGN GROUP, INC FOR ON-CALL LANDSCAPE ARCHITECTURAL

DESIGN SERVICES
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9. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DUDEK TO

PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR

THE LAKE AND IRRIGATION CONVERSION AT THE CIVIC CENTER AND SILVERROCK PARK VENUE, PROJECT NOS. 2016-06 AND 2016-08

10. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ACORN

TECHNOLOGIES, INC TO PROVIDE TRAFFIC INFRASTRUCTURE

INFORMATION TECHNOLOGY SUPPORT SERVICES AND PUBLIC SAFETY

CAMERA SYSTEM INFORMATION TECHNOLOGY SUPPORT SERVICES

11. APPROVE TO AGREEMENT FOR CONTRACT SERVICES WITH 4LEAF, INC,

BUREAU VERITAS NORTH AMERICA, INC, HR GREEN PACIFIC, AND

INTERWEST CONSULTING GROUP FOR ON-CALL BUILDING CODE PLAN

REVIEW AND INSPECTION SERVICES

12. APPROVE AMENDMENT NO. 2 TO AGREEMENT FOR CONTRACT SERVICES

WITH VINTAGE ELECTRIC FOR ON-CALL ELECTRICAL SERVICES TO EXTEND THE TERM THROUGH FISCAL YEAR 2024/25 AND INCREASE THE CONTRACT AUTHORITY UP TO $150,000 OF WORK PER FISCAL YEAR EFFECTIVE FISCAL YEAR 2022/23

13. APPROVE ADDITIONAL FUNDS FOR FISCAL YEAR 2023/24 MEMORANDUM

OF UNDERSTANDING WITH THE GREATER COACHELLA VALLEY

CHAMBER OF COMMERCE

14. ACCEPT SILVERROCK PARK VENUE WI-FI AND CAMERA BACKBONE PROJECT NO. 2022-18, LOCATED AT SILVERROCK PARK
15 ACCEPT X-PARK PROJECT NO. 2015-09, LOCATED ON BLACKHAWK WAY

16. ADOPT RESOLUTION TO APPROVE THE CITY’S PROJECT LIST FOR FISCAL YEAR 2023/24 FOR SENATE BILL 1 – ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2023-016]

17. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 INVESTMENT POLICY [RESOLUTION NO. 2023-017]

18. ADOPT RESOLUTION TO APPROVE THIRD EXTENSION OF TIME FOR SITE DEVELOPMENT PERMIT 2014-1003 (SDP 2022-0012) AND TENTATIVE TRACT MAP NO. 36744 (TTM 2022-0002), LOCATED ON THE SOUTH SIDE OF AVENUE 54, ONE-QUARTER MILE EAST OF MADISON STREET
[RESOLUTION NO. 2023-018]

19. ADOPT RESOLUTION TO APPROVE CLASSIFICATION PLAN AND SALARY

PLAN/SCHEDULE FOR ALL REPRESENTED AND UNREPRESENTED
EMPLOYEES FOR FISCAL YEAR 2022/23 [RESOLUTION NO. 2023-019] 24 CLICK HERE to Return to Agenda
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20. ADOPT RESOLUTION TO APPROVE BENEFIT, CLASSIFICATION, AND SALARY PLAN/SCHEDULE FOR FISCAL YEAR 2023/24 [RESOLUTION NO. 2023-020]

21. ADOPT RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LA QUINTA AND THE LA QUINTA CITY EMPLOYEES’ ASSOCIATION [RESOLUTION NO. 2023-021]

22. APPROVE DEMAND REGISTERS DATED MAY 26, JUNE 2, AND JUNE 9, 2023

23. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED APRIL 30, 2023

24. AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE TRI-STATE MATERIALS TO PURCHASE UP TO $160,000 OF MATERIALS FOR FISCAL YEAR 2022/23

25. ADOPT RESOLUTION TO APPROVE THE EXCHANGE OF REAL PROPERTY

BETWEEN THE CITY AND NINO ROSINI FOR CERTAIN VACANT PARCELS IDENTIFIED AS ASSESSOR’S PARCEL NUMBERS 770-125-003 AND 770-155- 001 [RESOLUTION NO. 2023-022]
CONSENT CALENDAR ITEM NO. 8 – Comments
City Manager McMillen said Consent Calendar Item No. 8 was pulled so Council may discuss the proposed agreement term consisting of a three-year initial term at $200,000 per year, with an option for a two-year extended term, for a total compensation of $1 million over the possible five-year term of the agreement.

Councilmember Fitzpatrick said Hermann Design Group, Inc. of Palm Desert has provided the City excellent landscape design services in the past; there were seven proposals received in response to the Request for Proposals published by the City; and suggested revising the proposed agreement for a one-year term, with the option to extend for two additional one-year terms, at $200,000 per year, to provide opportunities for other landscape design firms in the Coachella Valley to rebid.

Staff explained that the need for landscape design services in the future is expected to be minimal.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve Consent Calendar Item No. 8 as amended, approving a one-year term Agreement for Contract Services with Hermann Design Group, Inc., for on-call landscape architectural design services, with the option for two one-year term extensions, for a total not to exceed amount of $200,000 per fiscal year, encompassing the initial and any extended terms; and authorize the City Manager to execute the agreement. Motion passed unanimously.
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CONSENT CALENDAR ITEM NOS. 19 AND 20 – Verbal Announcement City Attorney Ihrke reported, pursuant to the Brown Act [Government Code Section 54953, subdivision (c)(3)], prior to taking final action, the legislative body shall verbally report a summary of a recommendation for a final action on the salaries, salary schedules or compensation paid in the form of fringe benefits of any local agency executive, as defined by Government Code Section 3511.1, subdivision (d), during the open meeting in which the final action is to be taken.

CONSENT CALENDAR ITEM NO. 19 – Verbal Announcement
The recommendation is for approval of three newly designated management employee positions, or “local agency executives,” as defined, with salaries and salary schedule, effective January 1, 2023, as follows:
 Community Services Deputy Director – $141,277.10
 Human Resources Manager – $111,057.51
 Public Safety Manager – $141,277.10
For these three management employees, the fringe benefits remain as reported out at the August 2, 2022, Council meeting, consisting of:
 Citywide health benefits cap of $1,992 per month, per employee;  A $200 Annual Wellness Dollar benefit per fiscal year, per employee; and  Deferred Compensation Program $50 match per pay period, per employee.

CONSENT CALENDAR ITEM NO. 20 – Verbal Announcement
The recommendation includes approval of the salaries for the nine management employee positions, or “local agency executives,” as defined, effective July 1, 2023, as follows:
 City Manager – $250,000
 Community Services Deputy Director – $145,091.58
 Design and Development Director – $189,973.24
 Finance Director – $157,292.96
 Human Resources Manager - $114,056.06
 Public Safety Deputy Director - $145,091.58
 Public Works Director/City Engineer – $184,904.96
 Director of Business Unit and Housing Development – $157,292.96  City Clerk – $157,292.96
The recommendation also includes approval of the fringe benefits, classification, and salary plan/schedule for fiscal year 2023/24, effective July 1, 2023, as follows:
1) Fiscal year 2023/24 Salary Schedule citywide adjustment reflecting a 2.7% World at Work salary structure adjustment;
2) Citywide health benefits cap of $1,992 per month, per employee; 3) A $200 Annual Wellness Dollar benefit per fiscal year, per employee; and 4) Deferred Compensation Program $50 match per pay period, per employee. 26 CLICK HERE to Return to Agenda
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MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to approve Consent Calendar Item Nos. 1 – 7 and 9 – 25 as recommended, with Item Nos. 16, 17, 18, 19, 20, 21 and 25 adopting Resolution Nos. 2023-016, 2023-017, 2023- 018, 2023-019, 2023-020, 2023-021, and 2023-022, respectively.

Motion passed unanimously.

City Clerk Radeva announced Written Public Comments received on Matters Not on the Agenda as noted on page 2 of these minutes, out of Agenda order.

BUSINESS SESSION
City Clerk Radeva reported that a supplemental staff report was issued for Business Session Item No. 1 following the competitive bid opening held yesterday, June 19, 2023; the initial staff report, published with the agenda packet on June 16, 2023, noted that a supplemental staff report would be issued; the supplemental staff report was distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

1. AWARD CONTRACT FOR CONSTRUCTION OF THE AVENUE 50 AND AVENUE 52 PAVEMENT REHABILITATION PROJECT NOS. 2022-01 AND 2022-14
Public Works Director/City Engineer McKinney and Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office.

Council discussed reducing lanes/“road diet” on Avenue 50; and bike lanes.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to: 1) Appropriate additional funding in the amount of $700,000 for the project; 2) award a contract to Granite Construction Company to construct the Avenue 50 and Avenue 52 Pavement Rehabilitation Project Nos. 2022-01 and 2022-14, respectively, at various locations; and 3) Authorize the City Manager to execute the contract and approve future change orders within the approved project budget. Motion passed unanimously.

Business Session Item Nos. 2 and 3 were considered concurrently >>>

2. APPROVE AMENDMENT NO. 6 TO GOLF COURSE MANAGEMENT

AGREEMENT WITH LANDMARK GOLF MANAGEMENT, LLC FOR

SILVERROCK GOLF COURSE MANAGEMENT SERVICES
and

3. APPROVE SILVERROCK RESORT 2023/24 ANNUAL PLAN
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CITY COUNCIL MINUTES Page 8 of 12 JUNE 20, 2023
PRESENTER: Randy Duncan, SilverRock Golf Course Director with Landmark Golf Management – provided data on golf course operations, green fees, programming; noted that over the last fiscal year about 35% of golf rounds were played by La Quinta residents; explained how to obtain a resident card; reported on the Big Horn Sheep grazing on the course; increase in costs relative to increase in revenue; 2% of green fee revenue is allocated for capital improvement; City subsidy to maintain quality of course; and SilverRock Grill hours.

Business Session Item No. 2
MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to approve Amendment No. 6 to Golf Course Management Agreement with Landmark Golf Management, LLC to provide SilverRock golf course management services for three additional years from July 1, 2023 to June 30, 2026, for a total not to exceed amount of $130,704 for fiscal year 2023/24 and an annual 5% increase for consecutive years; and authorize the City Manager to execute the amendment. Motion passed unanimously.

Business Session Item No. 3
MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to approve the SilverRock Resort 2023/24 Annual Plan as recommended. Motion passed unanimously.

Business Session Item Nos. 4 and 5 were considered concurrently >>>

4. RECEIVE AND FILE FISCAL YEAR 2022/23 BUDGET UPDATE REPORT AND

APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS
and

5. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 BUDGET AND ESTABLISH THE CITY’S APPROPRIATION LIMIT [RESOLUTION NO. 2023-023] Finance Director Martinez presented both staff reports, which are on file in the Clerk’s Office.

Council discussed the annual Redevelopment Agency loan repayment from the State; Transient Occupancy Tax and Measure G revenues; the $6.2 million and $18.2 million invested in capital projects, and subsidizing services; and the solid financial position of the City.

Business Session Item No. 4
MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to receive and file fiscal year 2022/23 Budget Update Report and approve the recommended budget adjustments. Motion passed unanimously.

Business Session Item No. 5
City Clerk Radeva said handouts with revised calculations due to a formula error in Exhibit B were issued by staff (attached to the proposed resolution), to replace pages 685 and 688 of the staff report; and a letter was distributed as a handout, authored by Finance 28 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 9 of 12 JUNE 20, 2023
Advisory Commissioners (FAC) Mast and Way, who served on the FAC Budget Subcommittee, providing recommendations for Council’s consideration related to Measure G funding allocations for fiscal year 2023/24 preliminary proposed budget. Both handouts were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to adopt Resolution No. 2023-023 approving the Fiscal Year 2023/24 Budget and establishing the City’s appropriation limits, as recommended:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ESTABLISHING THE CITY’S APPROPRIATION LIMIT FOR FISCAL YEAR 2023/24 AND APPROVING A BUDGET FOR FISCAL YEAR 2023/24
Motion passed unanimously.

STUDY SESSION – None

PUBLIC HEARINGS

1. ADOPT RESOLUTION TO CONFIRM THE ASSESSMENT AND DISTRICT DIAGRAM FOR FISCAL YEAR 2023/24 LANDSCAPE AND LIGHTING
ASSESSMENT DISTRICT 89-1 (L&L AD 89-1) [RESOLUTION NO. 2023-024] Public Works Management Analyst Hansen presented the staff report, which is on file in the Clerk’s Office.

Council discussed City subsidies to maintain the L&L AD 89-1 because the $35.60 per parcel collected since 1997 does not generate sufficient funds to cover maintenance costs; the $35.60 assessment stays the same year after year and does not adjust for inflation or rising costs; and raising the fees would require approval by two-thirds of La Quinta voters, and if it failed on the ballot, the assessment would be reduced to zero with 100% of the cost drawn from the City’s general fund.

MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 5:52 P.M.

PRESENTER VIA TELECONFERENCE: Daniel Louie, Project Manager and Municipal Advisor Principal with Willdan Financial Services provided additional information regarding the requirements for placing the L&L AD 89-1 assessment on the ballot.

MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 5:53 P.M.

MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to adopt Resolution No. 2023-024 confirming the assessment and district diagram for the Landscape and Lighting Assessment District 89-1 for fiscal year 2023/24 as recommended:
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CITY COUNCIL MINUTES Page 10 of 12 JUNE 20, 2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENTS FOR
FISCAL YEAR 2023/2024 LANDSCAPE AND LIGHTING ASSESSMENT DISTRICT 89-1 (PURSUANT TO THE LANDSCAPE AND LIGHTING ACT OF 1972)
Motion passed unanimously.

2. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2023/24 THROUGH 2027/28 CAPITAL IMPROVEMENT PROGRAM (CIP) [RESOLUTION NO. 2023-025] Public Works Management Analyst Mignogna presented the staff report, which is on file in the Clerk’s Office.

Council discussed the Highway 111 event site; pavement management plan (PMP) budget increases; investing in capital projects when funds are available; change in pavement standards due to increased weight of electric vehicles; and expected decrease in future gas tax revenue due to increase in electric vehicles.

MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:07 P.M.

PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:07 P.M.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adopt Resolution No. 2023-025 approving the 2023/24 through 2027/28 Capital Improvement Program as recommended:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING THE FISCAL YEAR 2023/2024 THROUGH 2027/2028 CAPITAL IMPROVEMENT PROGRAM
Motion passed unanimously.

3. ADOPT RESOLUTION TO VACATE A PORTION OF THE SOUTHWEST

CORNER OF AVENIDA MONTEZUMA AND AVENIDA CARRANZA PUBLIC

RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA
SUBDIVISION, UNIT NO. 6 [RESOLUTION NO. 2023-026]
Public Works Associate Engineer Yu presented the staff report, which is on file in the Clerk’s Office.

MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 6:11 P.M.

Council discussed the proposed use for the vacated easement; retaining City approval of site lines since the parcel is on the corner; and the vacated land to become part of lot 1. 30 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 11 of 12 JUNE 20, 2023
PRESENTER: Kyle Grasso, owner’s representative and Project Manager for the architecture firm Elements, Inc. – provided handouts of the contemplated house renderings to be built on the lot, which were distributed to Council and included in the public record of this meeting.

MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 6:18 P.M.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to adopt Resolution No. 2023-026 to vacate a portion of the southwest corner of Avenida Montezuma and Avenida Carranza public right-of-way in the Santa Carmelita at Vale La Quinta Subdivision, Unit No. 6. as recommended:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, VACATING A 1,823-SQUARE-FOOT PORTION OF THE

SOUTHWEST CORNER OF AVENIDA MONTEZUMA AND AVENIDA

CARRANZA PUBLIC RIGHT-OF-WAY IN THE SANTA CARMELITA AT VALE LA QUINTA SUBDIVISION, UNIT NO. 6
Motion passed unanimously.

DEPARTMENTAL REPORTS – None.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Councilmember Peña reported on his attendance at the 50th anniversary of Father James McLauglin’s ordination as a priest, held at St. Francis of Assisi church, and presented the City’s proclamation to Father James at the event.

Councilmember Fitzpatrick reported on her attendance at the community meeting discussing public safety.

Mayor Evans reported on her attendance at the welcome to Shay’s Warriors at La Quinta Resort and Club; and Dune Palms bridge tour.

Mayor Evans stated that at next week’s meeting of Greater Palm Springs Convention and Visitors Bureau, there will be a discussion of adding economic development for the Coachella Valley to the Bureau’s mission.

Councilmember Sanchez requested that the City reexamine its lot size requirements for keeping chickens.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2023, Mayor Evans reported on her participation in the following organizations’ meetings:
 CVAG COACHELLA VALLEY CONSERVATION COMMISSION
 CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE
 IMPERIAL IRRIGATION DISTRICT – CV ENERGY COMMISSION
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CITY COUNCIL MINUTES Page 12 of 12 JUNE 20, 2023
La Quinta’s representative for 2023, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting:
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
La Quinta’s representative for 2023, Councilmember McGarrey reported on her participation in the following organization’s meeting:
 IID ENERGY CONSUMERS’ ADVISORY COMMITTEE

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 6:44 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 5 JUNE 30, 2023

HOUSING AUTHORITY MINUTES
SPECIAL MEETINGS – INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES

CITY COUNCIL AND HOUSING AUTHORITY

SPECIAL JOINT MEETINGS MINUTES
FRIDAY, JUNE 30, 2023
Pursuant to the Ralph M. Brown Act [Government Code § 54953, subdivision (b)], enacted by Assembly Bill 2449 (Rubio) (Stats. 2022, Ch. 285), which went into effect on January 1, 2023, and remains in effect through December 31, 2023, and authorized new regulations for conducting public meetings via teleconference accessibility, members of the public, the City Council and Housing Authority, City Manager/Executive Director, City Attorney/Authority Counsel, City Staff, and City Consultants may participate in this special joint meeting by teleconference.

CALL TO ORDER – CITY COUNCIL
A special meeting of the La Quinta City Council was called to order at 9:00 a.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Claudia Snyder, La Quinta – spoke about the City’s regulations regarding Special Event Permits; possible violations in connection with two special events held at the Dupont Estate in 2022 as related to the Special Event Permit conditions of approval issued by the City, including failure to provide advance notice of the special events to the surrounding neighbors, and lack of evidence that the security personnel at the events was licensed; said the Short-Term Vacation Rental (STVR) Program does not work, the current STVR regulations should not be amended, and independent oversight should be considered.

LA QUINTA HOUSING AUTHORITY CHAIRPERSON PEÑA ASKED MAYOR

EVANS TO ACT AS PRESIDING OFFICER AND CONDUCT THE AUTHORITY

SPECIAL MEETING
CALL TO ORDER – HOUSING AUTHORITY
A special meeting of the La Quinta Housing Authority was called to order at 9:07 a.m. by Mayor Evans.

PRESENT: Authority Members Evans, Fitzpatrick, McGarrey, Sanchez, and Chairperson Peña
ABSENT: None
CONSENT CALENDAR ITEM NO. 3 33 CLICK HERE to Return to Agenda CITY COUNCIL MINUTES Page 2 of 5 JUNE 30, 2023

HOUSING AUTHORITY MINUTES
SPECIAL MEETINGS – INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY]

PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.

CONFIRMATION OF AGENDA – COUNCIL AND HOUSING AUTHORITY – Confirmed BUSINESS SESSION – COUNCIL AND HOUSING AUTHORITY

1. INTERVIEW AND APPOINT RESIDENTS TO SERVE ON VARIOUS CITY

COMMISSIONS
Council waived presentation of the staff report, which is on file in the Clerk’s Office.

Mayor Evans provided a summary of the La Quinta Municipal Code requirements for residents interested in serving on City Boards, Commissions, and Committees; explained the interview process; and asked applicants to provide a brief overview of their experience, qualifications, and interest in serving the community as they are each called upon.
1) FINANCIAL ADVISORY COMMISSION (OPEN: 2 VACANCIES – full terms) The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke:
 Geoffrey Kiehl (did not attend)
 Shelley Mast (incumbent) (via teleconference)
 Mark Sussman
 Ellen Way (via teleconference)
Results of the ballot vote:

Councilmember Fitzpatrick: Mast and Way
Councilmember McGarrey: Mast and Way
Councilmember Peña: Mast and Way
Councilmember Sanchez: Mast and Way
Mayor Evans: Sussman and Way
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to appoint Shelley Mast and Ellen Way to serve on the Financial Advisory Commission for full three-year terms from July 1, 2023, through June 30, 2026. Motion passed unanimously.
2) HOUSING COMMISSION (OPEN: 2 VACANCIES – 1 full term & 1 unexpired term) The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke:
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CITY COUNCIL MINUTES Page 3 of 5 JUNE 30, 2023

HOUSING AUTHORITY MINUTES
SPECIAL MEETINGS – INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES  Olga Pacheco (incumbent)
 Priscilla Ford-Paltin (via teleconference)
Results of the ballot vote:

Authority Member Evans: Pacheco and Ford-Paltin
Authority Member Fitzpatrick: Pacheco and Ford-Paltin
Authority Member McGarrey: Pacheco and Ford-Paltin
Authority Member Sanchez: Pacheco and Ford-Paltin
Chairperson Peña: Pacheco and Ford-Paltin
MOTION – A motion was made and seconded by Authority Members Peña/Fitzpatrick to appoint: 1) Olga Pacheco to serve on the Housing Commission for a full three-year term from July 1, 2023, through June 30, 2026; and 2) Priscilla Ford-Paltin to serve on the Housing Commission for an unexpired term ending June 30, 2024. Motion passed unanimously.
3) COMMUNITY SERVICES COMMISSION (OPEN: 2 VACANCIES – full terms) The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke:
 Christina Acosta (via teleconference)
 Cynthia Beesemeyer
 Gayl Biondi (incumbent)
MAYOR EVANS CALLED FOR A BRIEF RECESS AT 11:07 A.M.

MAYOR EVANS RECONVENED THE CITY COUNCIL AND HOUSING
AUTHORITY SPECIAL MEETINGS AT 11:11 A.M. WITH ALL MEMBERS

PRESENT
 Felice Chiapperini
 Miguel Hernandez
 De Karlen (via teleconference)
 Samuel Turley
 Doriel Wyler
Council discussed the City used to have an Art in Public Places (APP) Commission between 1992 and 1998, which was disbanded and its purview was incorporated into the Community Services Commission (CSC) as there wasn’t a high volume of items that required APP review and in an effort to streamline the development review process and meet statutory requirements; asked staff to evaluate whether there is a need to create an Arts Commission, and if so, to determine the scope of responsibilities of a possible Arts Commission and how those would differentiate from the responsibilities of the CSC to avoid duplication; and directed staff to bring this item for Council discussion at a future meeting after completing its evaluation and obtaining recommendations from the CSC. 35 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 4 of 5 JUNE 30, 2023

HOUSING AUTHORITY MINUTES
SPECIAL MEETINGS – INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES Results of the ballot vote:

Councilmember Fitzpatrick: Biondi and Turley
Councilmember McGarrey: Beesemeyer and Biondi
Councilmember Peña: Biondi and Chiapperini
Councilmember Sanchez: Beesemeyer and Chiapperini
Mayor Evans: Biondi and Chiapperini
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to appoint Gayl Biondi and Felice Chiapperini to serve on the Community Services Commission for full three-year terms from July 1, 2023, through June 30, 2026. Motion passed unanimously.

MAYOR EVANS CALLED FOR A BRIEF RECESS AT 12:25 P.M.

MAYOR EVANS RECONVENED THE CITY COUNCIL AND HOUSING
AUTHORITY SPECIAL MEETINGS AT 12:48 P.M. WITH ALL MEMBERS

PRESENT
ADJOURNMENT – HOUSING AUTHORITY
There being no further business, a motion was made and seconded by Authority Members Fitzpatrick/Sanchez to adjourn the Housing Authority special meeting at 12:49 p.m. Motion passed unanimously.

MAYOR EVANS RECESSED THIS SPECIAL CITY COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES AT 12:49 P.M.

TO CALL TO ORDER ANOTHER SPECIAL CITY COUNCIL MEETING
SCHEDULED FOR 12:30 P.M., WHICH WAS RECESSED UNTIL THIS SPECIAL

CITY COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL

COMMISSION VACANCIES WAS CONCLUDED

MAYOR EVANS RECONVENED THIS SPECIAL CITY COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES AT 12:50 P.M.

WITH ALL MEMBERS PRESENT
4) PLANNING COMMISSION (OPEN: 4 VACANCIES – full terms) City Attorney Ihrke explained the Planning Commission membership make-up and required professional qualifications related to having strong background in architecture or landscape architecture pursuant to La Quinta Municipal Code (LQMC) Section 2.29.030; and the term limits, term rotation, and appointment allowances pursuant to LQMC Section

2.06.030.

The following applicants gave a brief presentation of their experience and qualifications, listed in the order in which they spoke:
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CITY COUNCIL MINUTES Page 5 of 5 JUNE 30, 2023

HOUSING AUTHORITY MINUTES
SPECIAL MEETINGS – INTERVIEW APPLICANTS AND FILL COMMISSION VACANCIES  Carol Berg
 Doug Hassett (incumbent)
 Alfonso Hernandez
 Spencer King (via teleconference)
 Kevin McCune (incumbent/professional)
 Stephen Nieto (incumbent/professional)
 Dale Obrien (via teleconference) – interviewed, but withdrew his application  Audrey Reed
 Mark Sussman
 Art Valdez
Results of the ballot vote:

Councilmember Fitzpatrick: Hernandez, King, McCune, Nieto Councilmember McGarrey: Hassett, Hernandez, McCune, Nieto Councilmember Peña: Hassett, Hernandez, McCune, Nieto
Councilmember Sanchez: Berg, Hassett, McCune, Nieto
Mayor Evans: Hassett, Hernandez, McCune, Nieto
MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to appoint Doug Hassett, Alfonso Hernandez, Kevin McCune, and Stephen Nieto to serve on the Planning Commission for full three-year terms from July 1, 2023, through June 30, 2026. Motion passed unanimously.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None
ADJOURNMENT – CITY COUNCIL
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 3:12 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 2 JUNE 30, 2023

SPECIAL MEETING

CITY COUNCIL

SPECIAL MEETING

MINUTES
FRIDAY, JUNE 30, 2023

CALL TO ORDER
A special meeting of the La Quinta City Council was called to order at 12:49 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

MAYOR EVANS RECESSED THE OPEN SESSION PORTION OF THIS
SPECIAL COUNCIL MEETING AT 12:50 P.M. TO CONCLUDE THE SPECIAL

COUNCIL MEETING TO INTERVIEW APPLICANTS AND FILL COMMISSION

VACANCIES

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THIS SPECIAL COUNCIL MEETING AT 3:12 P.M., WITH ALL MEMBERS, AND SAID

COUNCIL WILL NOW RECESS TO CLOSED SESSION

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THIS SPECIAL COUNCIL MEETING AT 3:59 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act).

MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None
CONSENT CALENDAR ITEM NO. 4 39 CLICK HERE to Return to Agenda CITY COUNCIL MINUTES Page 2 of 2 JUNE 30, 2023

SPECIAL MEETING

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 3:59 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 1 JULY 10, 2023

SPECIAL MEETING

CITY COUNCIL

SPECIAL MEETING

MINUTES
MONDAY, JULY 10, 2023

CALL TO ORDER
A special meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:01 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:10 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

Mayor Evans reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act).

MAYOR’S AND COUNCIL MEMBERS’ ITEMS – None

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 4:11 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
CONSENT CALENDAR ITEM NO. 5 41 CLICK HERE to Return to Agenda 42 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR TWO COUNCILMEMBERS,

CITY CLERK, FINANCE DIRECTOR, AND HUMAN RESOURCES MANAGER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2023 RISK MANAGEMENT EDUCATIONAL FORUM IN CARLSBAD, CALIFORNIA, AUGUST 30 – SEPTEMBER 1, 2023

RECOMMENDATION
Authorize overnight travel for two Councilmembers, the City Clerk, Finance Director, and Human Resources Manager to attend the California Joint Powers Insurance Authority 2023 Risk Management Educational Forum in Carlsbad, California, August 30 – September 1, 2023.

EXECUTIVE SUMMARY
• Annually, the California Joint Powers Insurance Authority (CJPIA) holds the Risk Management Education Forum (Forum) which provides training seminars focusing on the essential building blocks to develop, establish, and embed a proactive risk management process within the City.
• The annual Forum provides attendees the opportunity to participate in education sessions, discussion forums, and networking.

FISCAL IMPACT
Estimated expenses are $1,025 per attendee, which includes travel, lodging, and meals; there are no Forum registration costs for public officials and employees of CJPIA member agencies. Funds are included in the respective fiscal year 2023/24 travel and training departments’ budgets (Account Nos. 101-1001-60320 and 504-1010-60320 Travel and Training).

BACKGROUND/ANALYSIS
CJPIA works to develop long-term strategies to mitigate the growing and ever-changing risks public agencies may encounter. An Executive Committee, elected by members and guided by the CJPIA’s mission to provide innovative risk management solutions, provides strategic oversight while professional staff of experienced risk mitigation experts facilitate day-to-day management and execute on key priorities and programs.

CONSENT CALENDAR ITEM NO. 6
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This annual event is a three-day academy that allows participants to discuss and learn about topics such as: legal liability, workers’ compensation, employment law, public safety, investigating incidents/accidents and preserving evidence, organizational thinking, governance, cyber liability and incident response, and legislation among other topics. The seminar also provides many opportunities to network with other industry professionals.

ALTERNATIVES
Council may deny this travel request or reduce the number of attendees. However, the topics covered at this Forum provide the opportunity for staff to stay abreast of trends and issues that impact City liability insurance and insurance premiums.

Prepared by: Jennifer Nelson, Executive Specialist
Approved by: Jon McMillen, City Manager
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City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR THE DESIGN AND

DEVELOPMENT DIRECTOR AND ONE PLANNING STAFF MEMBER TO ATTEND THE AMERICAN PLANNING ASSOCIATION CALIFORNIA CHAPTER’S ANNUAL CONFERENCE IN FRESNO, CALIFORNIA, SEPTEMBER 16-19, 2023

RECOMMENDATION
Authorize overnight travel for the Design and Development Director and one Planning staff member, to be determined, to attend the American Planning Association California Chapter’s Annual Conference in Fresno, California, September 16-19, 2023.

EXECUTIVE SUMMARY
 The American Planning Association (APA) California Chapter is a network of practicing planners, citizens, and elected officials committed to urban, suburban, regional, and rural planning in the State of California.  The APA Conference attendees will participate in educational sessions, discussions, forums, and networking.

FISCAL IMPACT
Estimated expenses are $1,900 per attendee which includes conference registration, hotel, parking, flight, rental car, and meals. Funds are included in the Design and Development and Planning 2023/24 Travel and Training budgets (101-6001-60320 and 101-6002-60320).

BACKGROUND/ANALYSIS
The APA Conference provides networking and educational opportunities for planning professionals throughout California and the United States. The conference includes keynote speakers, concurrent tracks of programs/seminars, and practical planning sessions dealing with various topics including planning for housing in commercial areas, California Environmental Quality Act legislation updates, housing legislation updates, and community resiliency.

CONSENT CALENDAR ITEM NO. 7
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ALTERNATIVES
Council may deny this travel request or reduce the number of attendees.

Prepared by: Cheri Flores, Planning Manager
Approved by: Danny Castro, Design and Development Director 46 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR PUBLIC WORKS DEPUTY

DIRECTOR TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION CONFERENCE IN SAN DIEGO, CALIFORNIA, AUGUST 27-30, 2023

RECOMMENDATION
Authorize overnight travel for Public Works Deputy Director to attend the American Public Works Association Conference in San Diego, California, August 27-30, 2023.

EXECUTIVE SUMMARY
• The American Public Works Association Conference (PWX) Provides outstanding education sessions that address current public works issues—as well as ongoing challenges.
• PWX provides the chance to see an extensive gathering of exhibitors that will showcase the latest products, services, and technologies specific to public works. • PWX is an excellent setting to network with peers, refine leadership abilities, and learn new job skills.

FISCAL IMPACT
Estimated expenses are $1,800.00 which includes conference registration, travel, lodging, and meals. Funds are available in the travel and training budget; Public Works Maintenance & Operations (101-7003-60320).

BACKGROUND/ANALYSIS
Attending PWX will allow staff to gain new perspectives, exchange ideas, and participate in important and thought-provoking discussions on the shape of things to come. Topics include supervisor techniques and skills, stormwater asset management, grant opportunities, flood risk management and electric vehicle fleet migration. PWX draws thousands of public works professionals from all over the world and allows attendees many opportunities to network with other industry professionals.

ALTERNATIVES
Council may elect not to authorize this request.

Prepared by: Tony Ulloa, Public Works Deputy Director
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer CONSENT CALENDAR ITEM NO. 8
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City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: APPROVE CONTRACT SERVICES AGREEMENT WITH ALPHA MEDIA FOR MARKETING SERVICES FOR FISCAL YEAR 2023/24

RECOMMENDATION
Approve Contract Services Agreement with Alpha Media for Marketing Services for Fiscal Year 2023/24.

EXECUTIVE SUMMARY
• Alpha Media is a broadcast company providing media, entertainment, and digital marketing solutions.
• The City has utilized Alpha Media’s services for radio and digital advertising to educate and inform the community on recycling best practices. • State laws AB 341, AB 1826, and SB 1383 require the City to conduct education and outreach on various recycling mandates to all residents and businesses.

FISCAL IMPACT
The cost for Alpha Media’s expanded services is $57,000. Funds are available in the fiscal year (FY) 2023/24 AB939 Account (Account No. 221-0000-60127). This is an increase of $17,000 from FY 2022/23.

BACKGROUND/ANALYSIS
The City has previously partnered with Alpha Media for radio and digital marketing services to educate the community on recycling information. The promotion of this information fulfills the City’s required obligation per CalRecycle state mandates.

This Agreement will expand the City’s radio and digital services with Alpha Media to further promote recycling education and information to the community and include Connected TV (CTV) that uses a 30-second commercial on streaming television.

CONSENT CALENDAR ITEM NO. 9
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ALTERNATIVES – Council may elect not to expand Alpha Media promotion services.

However, without public service announcements, the City may not meet CalRecycle requirements for community waste and recycling programs education. Staff does not recommend an alternative action.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gilbert Villalpando, Director
Attachment: Alpha Media Proposal
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From: Alpha Digital
To: City of la Quinta
Date: 6/13/2023
Rep: Dayna Smith
Product Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Total
TELEVISION TO WEB COMPANION AD DELIVERY: CONNECTED COMMERCIAL CONTENT DELIVERED TO TV SCREENS WITH POST IMPRESSION ACTION ANALYTICS AUDIENCE CRITERIA: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Item
Connected Television Ad Delivery 19,250 19,250 19,250 19,250 19,250 96,250 OTT Ad Delivery 14,450 14,450 14,450 14,450 14,450 72,250 Viewable Display RT to Exposed HH's 2,240 2,240 2,240 2,240 2,240 11,200 35,940 35,940 35,940 35,940 35,940 179,700
CPM
Connected Television Ad Delivery $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 $ 48.00 OTT Ad Delivery $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 $ 31.00 Viewable Display RT to Exposed HH's $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 $ 12.50 Cost
Connected Television Ad Delivery $ 924 $ 924 $ 924 $ 924 $ 924 $ 4,620 OTT Ad Delivery $ 448 $ 448 $ 448 $ 448 $ 448 $ 2,240
Viewable Display RT to Exposed HH's $ 28 $ 28 $ 28 $ 28 $ 28 $ 140 $ 1,400 $ 1,400 $ 1,400 $ 1,400 $ 1,400 $ 7,000
Effective Audience CPM
Reach of Audience at Effective CPM $ 39 $ 39 $ 39 $ 39 $ 39 $ 39 PREROLL VIDEO: REACHING USERS VIA WEBSITES WITH VIDEO CONTENT TARGET AUDIENCE: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Item
PreRoll Video 25,000 25,000 25,000 25,000 25,000 125,000 25,000 25,000 25,000 25,000 25,000 125,000
CPM
PreRoll Video $ 24.00 $ 24.00 $ 24.00 $ 24.00 $ 24.00 $ 24.00 Cost
PreRoll Video $ 600 $ 600 $ 600 $ 600 $ 600 $ 3,000,000 $ 600 $ 600 $ 600 $ 600 $ 600 $ 3,000,000
YOUTUBE TRUEVIEW: REACHING USERS VIA INTERESTS, DEMOGRAPHICS AND BEHAVIORS ACROSS THE LARGEST VIDEO SHARING PLATFORM IN THE WORLD TARGET AUDIENCE: BRANDING CAMPAIGN - PSA TO THOSE LIVING IN IDENTIFIED ZIP CODES FOR EDUCATIONAL MESSAGES ABOUT RECYCLING IN THEIR COMMUNITY Views
YouTube Trueview 5,000 5,000 5,000 5,000 5,000 25,000
5,000 5,000 5,000 5,000 5,000 25,000
CPV
YouTube Trueview $ 0.20 $ 0.20 $ 0.20 $ 0.20 $ 0.20 $ 0.20 Cost
YouTube Trueview $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 5,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 1,000 $ 5,000
Total Campaign Impressions 35,940 35,940 35,940 35,940 35,940 179,700 Total YouTube Trueview Views 5,000 5,000 5,000 5,000 5,000 25,000 Total Campaign Investment $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 3,000 $ 15,000

TARGET MARKET PROJECTIONS
Zip Codes = 92253, 92210, 92247, 92248
`
*Due to small population size, budgets may need to be shifted between video products during program Digital Advertising Media Planner for: City of la Quinta 51 CLICK HERE to Return to Agenda
ATTACHMENT 1
June 26th, 2023 - June 25th, 2024
• You choose the two stations.
• 160x + 160x Paid thirty second commercials on two radio stations of your choice. • 160x + 160x + 160x Bonus thirty second commercials on three additional stations of your choice. • 800x Total
Total Annual Contract: $42,000
Approved____________________________Date____________Start: 06/26/23 End:06/25/24 *Commercials will be scheduled Monday through Sunday 6a-10p.

Stations: U92.7, 93.7, 106.9,100.5 and 98.5
● pricing based on a 4 week month
Monthly Package $3,500 /Month
City of La Quinta
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City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: APPROVE TEMPORARY ART LOAN AGREEMENT WITH CJ RENCH

FOR THREE SCULPTURES TO BE DISPLAYED AT SILVERROCK PARK

RECOMMENDATION
Approve temporary art loan agreement with CJ Rench for three sculptures to be displayed at SilverRock Park.

EXECUTIVE SUMMARY
• SilverRock Park features circular pads designated for public art installations. • CJ Rench (Artist) has offered to loan three sculptures to the City. • The sculptures would be on display for a two-year period and showcase the park’s potential for a rotating art program.

FISCAL IMPACT
The Artist is offering the sculptures on loan at no cost to the City, however, Staff estimates approximately $20,000 is needed to construct pedestals/anchor points, and transport and install the sculptures. Funding is available in the Art in Public Places account 270-0000- 74800.

BACKGROUND/ANALYSIS
CJ Rench is a renowned sculpture artist whose work has been featured around the country. Several of his art pieces have been displayed on El Paseo in Palm Desert and the City recently commissioned him to design and build the Gold Star Family Monument that was installed at the Civic Center Campus in April 2023. CJ Rench has offered to loan three original sculptures (Attachment No. 1) to the City as part of the Art in Public Places program. SilverRock Park features circular pads specifically constructed to display art sculptures.

On June 12, 2023, the Community Services Commission discussed the artwork and the proposed locations and recommended Council approve a temporary art loan agreement.

If approved, the sculptures will be on loan for a two-year period with an option to extend for an additional term if agreed upon between the City and Artist. If well-received by the CONSENT CALENDAR ITEM NO. 10
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community, Staff will explore opportunities for exhibiting additional sculptures at SilverRock Park.

ALTERNATIVES
Council may deny approval of the temporary art loan agreement and direct staff to seek other artwork opportunities.

Prepared by: Michael Calderon, Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Proposed Sculptures

2. Temporary Art Loan Agreement
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“Graceful” “Us Three”
“Tranquil”
ATTACHMENT 1
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Temporary Loan of Artwork Agreement
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AGREEMENT FOR TEMPORARY LOAN OF ARTWORK
This Temporary Loan Agreement (“Agreement”) is entered into this ___ day of ___, 2023, by and between the City of La Quinta, a California municipal corporation and charter city (“City”), and CJ Rench (“Artist”).

RECITALS
WHEREAS, Artist is the owner of the Artwork described in this Agreement; and WHEREAS, the City desires to increase public awareness and exposure to the arts in a cost effective manner for the general welfare and benefit of the City’s residents; and WHEREAS, City and Artist desire that City temporarily have custody and possession of the Artwork for the purposes of public display and enjoyment; and WHEREAS, the City wishes to accept and the Artist wishes to loan on a temporary basis the Artwork; and
WHEREAS, the parties desire by this Agreement to provide for the parties’ respective interests in the Artwork and for procedures and understandings governing its use, custody, protection and public enjoyment.

TERMS
NOW, THEREFORE, the parties hereto agree as follows:

1. Description of Artwork. This Agreement pertains to the loan of three (3) original sculptures (collectively referred to in this Agreement as “Artwork”). The Artwork is more fully and specifically described in Exhibit “A,” attached hereto and incorporated herein by this reference, with reference to their titles, types of work, the approximate size of each, the appraised value of each, and whether they are dated, signed, and framed.

2. Duration of Loan. The City shall accept the temporary loan of Artwork described in Exhibit “A” for a period of two (2) years, commencing on ____, 2023 and ending on the loan termination date of ____, 2025 (the “Loan Period”). The Loan Period may be shortened or lengthened in duration by mutual agreement between the Artist and the City.

3. Location of Artwork. The Artist agrees that the City shall have sole and absolute determination as to the location and placement of the Artwork. In the event Artist does not approve of the proposed location, Artist may cancel this Agreement.

4. Transport and Installation. All transportation of the Artwork to the City’s site, proper installation, proper de-installation, and removal from the City’s site shall be the responsibility of the Artist, unless otherwise agreed to by the City in writing. The City shall bear the reasonable cost of such transportation, installation, de-installation, and removal.

ATTACHMENT 2
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Temporary Loan of Artwork Agreement
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“Reasonable costs” means those sums set forth in Exhibit “B,” attached hereto and incorporated by this reference.

5. Condition, Use, and Care of Artwork. Artist certifies that the Artwork is in good condition unless and except as specifically noted: _______________________________ ____________________________________ [describe any pre-existing damage, etc.].

During the Loan Period, City shall not loan the Artwork for exhibition or other usage away from the City site without the prior written consent of the Artist. Upon termination of this Agreement, City shall return the Artwork to Artist in as good condition as when City took possession thereof, ordinary wear, tear, degradation, and inherent vice excepted. While the Artwork is in the possession and care of City, the Artist shall provide City with written instructions for appropriate maintenance of the Artwork. During the Loan Period, the City shall be responsible for the maintenance of the Artwork.

6. Insurance for Artwork. [Check with Risk Manager regarding specifics needed to get certificate of coverage for Artwork from CJPIA before finalizing Agreement.] The City shall insure the Artwork against damage or loss in the amount of $__________, which the parties agree is the fair market value of the Artwork and the extent of the City’s liability in the event of damage or loss. The City’s obligation to provide insurance is solely for the duration of the Loan Period and only while the Artwork is located on the City’s property, excluding installation and de-installation.

7. Termination. In the event that the City determines, at its sole discretion, that it no longer desires to display the Artwork, then the City may terminate this Agreement upon a thirty (30) days notice to the Artist, and the Artwork shall be removed by the Artist in accordance with the terms stated in Section 4 within twenty-one (21) days of the Notice of Termination by the City. City shall have the right to dispose of the Artwork if it has not been removed pursuant to the Notice issued under this paragraph, or within 30 days after the expiration of the Loan Period where no early termination notice is provided. Such failure to remove the Artwork shall be deemed to convert the temporary loan into a permanent donation with the City obtaining full title to the Artwork.

8. Title to Artwork. Except as provided in Section 9 below, the Artwork shall remain the property of the Artist. However, by virtue of this Agreement, the City is entitled to custody and possession, and the Artist agrees to relinquish custody and possession of the Artwork for the Loan Period described in Section 2 above. The Artist shall retain all rights under the Copyright Act of 1976, 17 U.S.C. Sections 101 et seq., and all other rights in and to the Artwork except custody and possession, except as such rights are limited by this Agreement.

9. Sale of Artwork. The Artist may sell the Artwork during the term of this Agreement and, if sold, may assign his/her rights under this Agreement. However, under no circumstances shall sale of this Artwork terminate this Agreement or adversely affect the City’s rights hereunder including, but not limited to, the City’s right to custody and possession. The Artist shall notify the City immediately upon sale of the Artwork.

10. Warranty of Title and Rights of City. Artist warrants that he/she is the creator and owner of the Artwork, that to the best of his/her/their knowledge the Artwork is not 58 CLICK HERE to Return to Agenda
Temporary Loan of Artwork Agreement
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presently subject to claims of ownership, lien or encumbrance or to common law or statutory copyright claims of any other person, institution, or domestic or foreign government, and that Artist has complied with all applicable domestic and foreign customs and export/import regulations. The Artist hereby grants to the City, in perpetuity, the right to photograph, film, videotape, or otherwise depict the Artwork at any time during the Loan Period and to use such photographs, film videotapes or depictions at any time thereafter for purposes of promotion relating to the exhibition or the City, provided the City gives artistic credit to the Artist concurrently with such uses.

11. Credit Line and Identification of Artist. During the Loan Period, the City shall install and maintain a plaque near the Artwork identifying the Artist. In addition, in any public announcements or promotion of the exhibit or the City that utilize images of the Artwork, the City shall use the following credit line for the Artwork: [“Graceful”, “Us Three”, “Tranquil” by CJ Rench, on loan to City from the Artist”].

12. Integration. This Agreement, consisting of ____ pages and ___ exhibits, embodies the entire Agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby, except as set forth in this Agreement.

13. Amendment/Modification. No alteration, change or modification of the terms of the Agreement shall be valid unless made in writing and signed by each party hereto and approved by appropriate action of the City.

14. Non-Waiver. No waiver of performance by either party shall be construed as or operate as a waiver of any subsequent default of any terms, covenants and conditions of this Agreement.

15. Governing Law. This Agreement, regardless of where executed or performed, shall be governed by and construed in accordance with the laws of the State of California.

16. Venue. In addition to any other rights or remedies and subject to the restrictions otherwise set forth in this Agreement, either party may institute legal action to seek specific performance of the terms of this Agreement, to recover damages, or to obtain any other remedy, at law or in equity, consistent with the purpose of this Agreement. Such legal actions must be instituted in the Superior Court of the County of Riverside, in an appropriate Riverside County municipal court, or in the Federal District Court in the district of California which includes Riverside County.

17. No Personal Liability. No elected or appointed official, employee, or agent of the City shall be charged personally with any liability under any term or provision of this Agreement.

18. Attorneys Fees. If any party to this Agreement brings a legal action or proceeding against another party to enforce the provisions of this Agreement, or on account of a claim or dispute arising out of this Agreement, then the prevailing party in such arbitration or legal action or proceeding shall be entitled to reimbursement by the other party 59 CLICK HERE to Return to Agenda
Temporary Loan of Artwork Agreement
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of the legal fees and costs, including reasonable attorney fees, incurred by the prevailing party in connection with the legal action or proceeding.

19. Binding. This Agreement shall be binding upon and shall inure to the benefit of the City and the Artist and their respective heirs, personal representatives, successors and permitted assigns.

20. Notices. All notices, requests, demands and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, returned receipt requested, postage prepaid, as follows:

To the City: City of La Quinta
78-495 Calle Tampico
P.O. Box 1504
La Quinta, CA 92247-1504
Attn: Community Services Director
To the Artist: CJ Rench
1451 Barker Rd.

Hood River, OR 97031

21. Severability. If any term or provision of this Agreement is declared by a court of competent jurisdiction to be illegal, void, or unenforceable, that term shall be severed from and shall not affect the validity and enforceability of the remaining portions of this Agreement.

22. Headings. The paragraph headings herein are used only for ease of reference, and do not limit, modify, construe, or interpret any provision of this Agreement.

23. Assignment. This Agreement may not be assigned, either in whole or in part, by either party without the express written consent of the other, in advance. The assignee under any permitted assignment shall have all the rights and remedies of the original parties insofar as the same are assignable.

24. Execution of Agreement. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other agreement or contract to which said party is bound.

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Temporary Loan of Artwork Agreement
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY: CITY OF LA QUINTA a California municipal corporation Jon McMillen, City Manager
City of La Quinta, California Date
ATTEST:

Monika Radeva, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_____________________________________
William H. Ihrke, City Attorney
City of La Quinta, California
Artist: CJ RENCH
______________________________________ ________________________ CJ Rench, Artist Date
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Temporary Loan of Artwork Agreement
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EXHIBIT “A”

DESCRIPTION OF ARTWORK
The Artwork consists of three (3) original CJ Rench sculptures (Attachment 1):

1. “Us Three” – 80lb, 8ft tall, 5ft (stainless steel)

2. “Graceful” – 80lb, 9ft tall, 7ft (stainless steel)

3. “Tranquil” – 600lb, 8ft tall, 9ft (stainless steel)
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Temporary Loan of Artwork Agreement
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EXHIBIT “B”

REASONABLE COSTS
Reasonable costs for installation of the artwork are estimated at one thousand five hundred dollars ($1,500.00) and include the following:
• Removing the Artwork from its current location and transporting it to SilverRock Park located at 51900 SilverRock Way, La Quinta, CA 92253.
• Attaching the Artwork to designated art pedestals and properly securing them as per the City Engineers specifications and requirements.

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City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE CREATIVE LIGHTING & ELECTRICAL, INC., FOR ADDITIONAL SPENDING AUTHORITY UP TO $100,000 FOR ADDITIONAL NON-CONTRACTED MAINTENANCE AND/OR REPAIR ITEMS IN FISCAL YEAR 2023/24 WHEN THEY ARE THE QUALIFIED AND/OR

LOWEST BIDDER

RECOMMENDATION
Authorize the Public Works Department to utilize Creative Lighting & Electrical, Inc., for additional spending authority up to $100,000 for additional non-contracted maintenance and/or repair items in fiscal year 2023/24 when they are the qualified and/or lowest bidder.

EXECUTIVE SUMMARY
• Per the City’s current purchasing policy, amounts paid to vendors/contractors over $50,000 per fiscal year (FY) must be approved by Council. • On June 6, 2023, Council approved a one-year contract extension with Creative Lighting & Electrical, Inc., (Creative) for Project No 2018-31 Landscape & Lighting Assessment District (L&L) Lighting Maintenance Services. • Staff requests authority to utilize Creative for up to $100,000 for additional work should they submit a qualified bid and/or lowest bid.

FISCAL IMPACT
The $100,000 would be charged in increments, as needed, to the appropriate budgeted account(s) should Creative be awarded any other bid in FY 2023/24.

BACKGROUND/ANALYSIS
Creative provides quality work and is contracted with the City for lighting maintenance services.

The L&L lighting maintenance contract allows for additional work, such as light fixture replacement, and electrical repairs on request, however, the dollar amount for additional work is dependent on the scope of work identified rather than a specific amount incorporated in the contract. Creative may also submit bids for project and/or additional work which is included in CONSENT CALENDAR ITEM NO. 11
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the FY 2023/24 budget, such as vandalism repair, and/or electrical repairs and upgrades in Citywide parks and buildings which is not included in their contract.

Staff requests authorization to utilize Creative for an additional $100,000 in FY 2023/24 for work over the contract price, should they be the qualified and/or lowest bidder. Each project would be subject to the City’s current purchasing policy. Creative could also perform emergency repairs, and/or a variety of other electrical work and comply with prevailing wage requirements.

ALTERNATIVES
Staff could request approval from Council for any future work awarded to Creative on an as-needed basis. However, this approach would delay work schedules.

Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer 66 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE PWLC II, INC. FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE FOR MEDIAN LANDSCAPE RESTORATION WITHIN THE LIGHTING & LANDSCAPE ASSESSMENT DISTRICT 89-1

WHEN THEY ARE THE QUALIFIED AND/OR LOWEST BIDDER

RECOMMENDATION
Authorize the Public Works Department to utilize PWLC II, Inc. for additional spending authority up to $150,000 for additional work during fiscal year 2023/24, as a single source for median landscape restoration within the Lighting & Landscape Assessment District 89-1 when they are the qualified and/or lowest bidder.

EXECUTIVE SUMMARY
• Per the City’s current purchasing policy, amounts paid to vendors/contractors over $50,000 per fiscal year (FY) must be approved by Council. • On June 6, 2023, Council approved a one-year contract extension with PWLC II, Inc. (PWLC) for Project No 2018-30 Lighting & Landscape Assessment District 89-1 (L&L) Landscape Maintenance Services.
• The current contract allows the contractor to be paid for additional work. Staff requests authority to utilize PWLC for additional work, and as a single source for landscape renovations within L&L areas.
• Staff requests authority to utilize PWLC for up to $150,000 for additional work.

FISCAL IMPACT
The $150,000 would be charged in increments, as needed, to the appropriate budgeted account(s) for landscape renovation within the L&L areas, should PWLC be awarded any other bid in FY 2023/24.

BACKGROUND/ANALYSIS
PWLC provides quality work and is contracted with the City for L&L landscape maintenance services.

CONSENT CALENDAR ITEM NO. 12
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The landscape contract allows for additional work on request, such as plant replacement, tree removal, irrigation repairs, and emergency callouts. However, the dollar amount for additional work is not specified. To ensure consistency of landscape renovations, staff requests authorization to utilize PWLC as a single source for landscape renovations within the L&L.

PWLC may also submit proposals for other City projects such as Capital Improvement Projects, or weed abatement, which is included in the FY 2023/24 budget but is not included in their contract.

Staff requests authorization to utilize PWLC for an additional $150,000 of work over the contract price for median restoration and/or for proposals submitted for work should they be the qualified and/or lowest bidder. Each project would be subject to the City’s current purchasing policy. PWLC is able to perform additional work for weed abatement, irrigation installation and/or repair, turf renovation, and landscape restoration for any City project, and comply with prevailing wage requirements.

ALTERNATIVES
Staff could request approval from Council for any future work awarded to PWLC on a per project basis. However, this approach would delay project completion schedules.

Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer 68 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE

VINTAGE ASSOCIATES, INC FOR ADDITIONAL SPENDING AUTHORITY UP TO $150,000 FOR ADDITIONAL WORK IN FISCAL YEAR 2023/24, AS A SINGLE SOURCE

FOR LANDSCAPE RESTORATION WITHIN CITYWIDE PARKS WHEN THEY ARE THE

QUALIFIED AND/OR LOWEST BIDDER

RECOMMENDATION
Authorize the Public Works Department to utilize Vintage Associates, Inc., for additional spending authority up to $150,000 for additional work in fiscal year 2023/24, as a single source for landscape restoration within Citywide parks when they are the qualified and/or lowest bidder.

EXECUTIVE SUMMARY
• Per the City’s current purchasing policy, amounts paid to vendors/contractors over $50,000 per fiscal year (FY) must be approved by Council. • On June 6, 2023, Council approved a one-year contract extension with Vintage Associates, Inc. (Vintage) for Project No 2018-32 Parks Landscape Maintenance Services.
• The current contract allows the contractor to be paid for additional work. Staff requests authority to utilize Vintage for additional work, and as a single source for landscape renovations within Citywide parks.
• Staff requests authority to utilize Vintage for up to $150,000 for additional work.

FISCAL IMPACT
The cost for additional work would be charged in increments up to $150,000, as needed, to the appropriate budgeted account(s) should Vintage be awarded any other bid in FY 2023/24.

BACKGROUND/ANALYSIS
Vintage provides quality work and is contracted with the City for Citywide Park Landscape Maintenance.

CONSENT CALENDAR ITEM NO. 13
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The contract allows for additional work, such as landscape restoration, top dressing on sports fields, plant replacement on request, and irrigation repairs, however, the dollar amount for additional work is not specified or incorporated in the contract. To ensure consistency of landscape renovations, staff requests authorization to utilize Vintage as a single source for landscape renovations within Citywide parks.

Vintage may also submit bids for other City projects such as Capitol Improvement Projects, or weed abatement, which is included in the FY 2023/24 budget but is not included in their contract.

Staff requests authorization to utilize Vintage for an additional $150,000 for work over the contract price for landscape restoration in parks and/or for proposals submitted for work should they be the qualified and/or lowest bidder. Each project would be subject to the City’s current purchasing policy. Vintage is able to perform additional work such as irrigation, turf, landscape restoration, and weed abatements, and comply with prevailing wage requirements.

ALTERNATIVES
Staff could request approval from Council for any extra future work awarded to Vintage on a per project basis. However, this approach will delay work schedules.

Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer 70 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE STRUCTURES, INC. DBA USA SHADE & FABRIC STRUCTURES, INC.

THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR INSTALLATION OF SHADE STRUCTURES AT ADAMS PARK PROJECT NO. 2023-11, EISENHOWER PARK PROJECT NO. 2023-12, VELASCO PARK PROJECT NO. 2023-14 AND SEASONS DOG PARK PROJECT NO. 2023-13

RECOMMENDATION
Approve an Agreement for Contract Services for the installation of shade structures for Adams Park Project No. 2023-11, Eisenhower Park Project No. 2023-12, Velasco Park Project No. 2023-14, and Seasons Dog Park Project No. 2023-13, with Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. through Sourcewell Cooperative Purchasing; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• Residents have identified shade as top priority to provide protection from the sun.

Adams, Eisenhower, Velasco and Seasons Dog Park are in need of shade structures.
• The City utilizes Sourcewell Cooperative Purchasing (Sourcewell) for procurement of goods and services.
• Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. (USA Shade) submitted quotes for the installation of shade structures at Adams, Eisenhower, Velasco and Seasons Dog Park.

FISCAL IMPACT
Funds for the installation of shade structures are currently budgeted in the fiscal year (FY) 2023/24 Capital Expenses, Parks account 503-0000-71060.

LOCATION COST
Adams Park $ 261,330
Eisenhower Park $ 153,331
Velasco Park $ 153,331
Seasons Dog Park $ 36,685
Contingency Amount 10% $ 60,468
TOTAL: $ 665,145
CONSENT CALENDAR ITEM NO. 14
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BACKGROUND/ANALYSIS
Residents have identified shade as a priority in City parks. Staff has identified playgrounds that need shade structures to provide adequate shade.

Amenities at Adams Park include a walking path, a volleyball court, picnic tables, tennis and an open space turf area. There are also two playgrounds, with small shade structures that do not provide adequate shade over the play equipment. Two new shade structures would provide shade coverage over the play areas (Attachment 1).

Eisenhower Park (Attachment 2) and Velasco Park (Attachment 3) are small neighborhood parks that have a playground, swings, and sand diggers. Currently there are no shade structures at these parks; a shade structure at each park is recommended.

Seasons Dog Park includes four seating areas for park users, with two of the seating areas having shade structures over them. Installation of two new shade structures would provide additional relief from the sun (Attachment 4).

The City utilizes Sourcewell to streamline the procurement process. Quotes from USA Shade were received through Sourcewell, which complies with the City’s purchasing policy. Based on USA Shade’s qualifications, staff recommends approval of the Agreement for Contract Services (Attachment 5).

USA Shade submitted quotes for the installation of shade structures at Adams, Eisenhower, Velasco and Seasons Dog Park. The cost to add the six structures including a 10% contingency would be $665,145.

ALTERNATIVES
Council may choose to deny this request.

Prepared by: Dianne Hansen, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Adams Park Rendering

2. Eisenhower Park Rendering

3. Velasco Park Rendering

4. Seasons Dog Park Rendering

5. Agreement for Contract Services
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ADAMS PARK STRUCTURES OVER TWO PLAYGROUNDS
ATTACHMENT 1
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EISENHOWER PARK STRUCTURE OVER THE PLAYGROUND
ATTACHMENT 2
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VELASCO PARK STRUCTURE OVER THE PLAYGROUND
ATTACHMENT 3
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SEASONS PARK OVER TWO SEATING AREAS
ATTACHMENT 4
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ATTACHMENT 5

AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc. (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Project No. 2023-11 Adams Park Shade Structures; Project No 2023-12 Eisenhower Park Shade Structures; Project No 2023-13 Seasons Park Shade Structures; and Project No 2023-14 Velasco Park Structures as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain such licenses, permits (permit fees waived), and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 78 CLICK HERE to Return to Agenda
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Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount of Six-Hundred and Four Thousand, Six-Hundred and Seventy-Seven Dollars ($604,677). (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement.

Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any 79 CLICK HERE to Return to Agenda
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greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the mutually agreed upon Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article

8.0 of this Agreement, the term of this agreement shall commence on or around August 1, 2023, and terminate on completion and acceptance of installation on or around April 30, 2024.

4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of 80 CLICK HERE to Return to Agenda
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Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Name: David Schneider
Tel No. 214-601-1518
E-mail: [email protected]
(b) Name: Ashley Donde
Tel No. 714-427-6981
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Dianne Hansen, Maintenance & Operation Superintendent or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
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4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herei. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the 82 CLICK HERE to Return to Agenda
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Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with 83 CLICK HERE to Return to Agenda
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generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all 84 CLICK HERE to Return to Agenda
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copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service 85 CLICK HERE to Return to Agenda
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of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule 86 CLICK HERE to Return to Agenda
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of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 87 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Dianne Hansen
Management Analyst, Parks/Landscape
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

USA SHADE and Fabric Structures. Inc.

Attention: Ashley Donde
Senior Regional Manager
1085 N. Main Street, Suite C
Oran, CA 92867

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
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10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name: David Schneider
Title: Vice President___________
ATTEST:

MONIKA RADEVA, City Clerk
La Quinta, California
By:

Name: Virginia Marquez _____
Title: Assistant Secretary ____
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
Scope of Services

1. Services to be Provided:

Installation of shade structures at Adams Park located at the corner of Adams and La Palma; Eisenhower park located at Eisenhower and Colima; Velasco Park located at Velasco and Temecula, and Seasons park located on Cloud View Way.

Adams park structures over two playgrounds.
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Eisenhower park structure over the playground.
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Velasco park structure over the playground.
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Seasons Park over two seating areas.
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Exhibit A

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Exhibit A

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Exhibit A

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ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 99 CLICK HERE to Return to Agenda
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its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute.

City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. 100 CLICK HERE to Return to Agenda
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(c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to:
(A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 101 CLICK HERE to Return to Agenda
Exhibit C

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Six-Hundred and Four Thousand, SixHundred and Seventy-Seven Dollars ($604,677) (“Contract Sum”).

The break down is:

LOCATION COST
Adams Park $ 261,330
Eisenhower Park $ 153,331
Velasco Park $ 153,331
Seasons Dog Park $ 36,685
TOTAL: $ 604,677
Attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. 102 CLICK HERE to Return to Agenda
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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.

Work shall commence on an agreed upon date on or around August 1, 2023, and terminate on completion and acceptance of installation on or around April 30, 2024. 103 CLICK HERE to Return to Agenda
Exhibit D

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Exhibit D
Special Requirements
Contractor is responsible to pull required City permits (fees will be waived) and schedule required inspections. Contractor is responsible to pay re-inspection fees if incurred should the work not be completed in time for the inspection as called in by the contractor.

Shade fabric colors:
• Adams park – Blue
• Eisenhower park – Green
• Velasco park – Green
• Seasons park – Green
Contractor is responsible to ensure all measurements are accurate. Contractor is responsible for mobilization, storage of materials, and any required pedestrian and/or traffic control.

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer 105 CLICK HERE to Return to Agenda
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or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:
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1. Contracting Party agrees to have its insurer endorse the third-party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

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Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.
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16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.

There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 109 CLICK HERE to Return to Agenda
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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 111 CLICK HERE to Return to Agenda
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CONSENT CALENDAR ITEM NO. 15
City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: APPROPRIATE ADDITIONAL FUNDING IN THE AMOUNT OF $950,000; AND AWARD CONTRACT TO GRANITE CONSTRUCTION COMPANY FOR THE FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO. 2022-03,

LOCATED FROM WASHINGTON STREET TO ADAMS STREET

RECOMMENDATION
Appropriate additional funding in the amount of $950,000; award a contract to Granite Construction Company for the Fred Waring Drive Pavement Rehabilitation Project No. 2022-03, located from Washington Street to Adams Street; and authorize the City Manager to execute the contract and approve future change orders within the project budget amount.

EXECUTIVE SUMMARY
• This project will pulverize and replace the existing pavement on Fred Waring Drive from Washington Street to Adams Street including curb ramp replacement (Attachment 1).
• The northbound portion of Washington Street from Avenue 48 to Caleo Bay is recommended as an additive alternate to the project. This project is not currently included in the Capital Improvement Program (CIP). Work will include pulverizing and replacing the existing pavement.
• Granite Construction Company of Indio, California submitted the lowest responsible and responsive bid at $2,207,022 (Attachment 2). Additive Alternates 1-3 are recommended for award. The three additive alternates include adjusting Coachella Valley Water District (CVWD) utilities and rehabilitating the pavement on Washington Street from Avenue 48 to Caleo Bay.

FISCAL IMPACT
The project is in the FY 2022/2023 Capital Improvement Program (CIP) and has Measure A Funding assigned in the amount of $530,000, SB1 Maintenance Funding assigned in the amount of $940,211, and CVWD reimbursement in the amount of $36,210. Staff recommends appropriating an additional $950,000 from the General Fund to repair the pavement on Washington Street and to increase the budget shortfall for Fred Waring Drive.

The following is the recommended overall project budget, including the proposed additive alternates.*
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Total Budget
Design/Professional: $ 25,000
Inspection/Testing/Survey: $ 65,000
Construction: $ 2,207,022
Contingency: $ 159,399
Total Budget: $ 2,456,421
Note: CVWD will reimburse the City $36,210 for utility adjustments represented by additive alternates one (1) and two (2).

BACKGROUND/ANALYSIS
Staff recommends including the northbound portion of Washington Street from Avenue 48 to Caleo Bay as an additive alternate since this section of road is deteriorating quickly, is receiving many complaints, and has ongoing pothole maintenance issues. The bid received for this portion of work is $208,337.

On June 14, 2023 staff solicited construction bids from qualified contractors. The City received three (3) bids on July 6, 2023. Granite Construction Company of Indio, California submitted the lowest responsible and responsive bid at $2,207,022. Unit costs were evaluated and are considered to be higher due to current market conditions and increased costs for labor and materials. The original budget for Fred Waring Drive included less costly pavement maintenance; however, during the course of design it was determined that the roadway was in worse condition and in need of full rehabilitation.

Contingent upon the award of the project on July 18, 2023, the following is the project schedule:

Council Considers Project Award July 18, 2023
Execute Contract and Mobilize July 18 to August 4, 2023 Construction (20 Working Days) August 7 to September 1, 2023 Accept Improvements October 2023

ALTERNATIVES
Council may elect to not award Washington Street rehabilitation limits from Avenue 48 to Caleo Bay at this time.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Bid Comparison Summary
114 CLICK HERE to Return to Agenda
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user.
© Riverside County GIS
Feet
Legend
Vicinity Map
Projects 2022-03
Notes
0 REPORT PRINTED ON... 5/4/2023 11:56:05 PM
Fred Waring Drive Pavement Rehabilitation
6,019 12,037
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
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Bid Opening Date: 07/06/2023 Fred Waring Drive Pavement Rehabilitation City of La Quinta
City Project No. 2022-03
Bid Comparison
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 50,000.00 $ 50,000.00 $ 15,000.00 $ 15,000.00 $ 139,661.98 $ 139,661.98 $ 200,000.00 $ 200,000.00 2 Traffic Control LS 1 $ 40,000.00 $ 40,000.00 $ 45,000.00 $ 45,000.00 $ 49,541.45 $ 49,541.45 $ 277,000.00 $ 277,000.003 Dust Control LS 1 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 4,035.84 $ 4,035.84 $ 1,500.00 $ 1,500.00 4 Earthwork LS 1 $ 100,000.00 $ 100,000.00 $ 420,000.00 $ 420,000.00 $ 427,571.39 $ 427,571.39 $ 45,000.00 $ 45,000.00 5 Pulverize 12" of Road Section - Three Step Process SF 435,000 $ 0.45 $ 195,750.00 $ 0.11 $ 47,850.00 $ 0.25 $ 108,750.00 $ 1.36 $ 591,600.00 6 Construct 5" Asphalt Concrete Over Pulverized Base SF 435,000 $ 3.25 $ 1,413,750.00 $ 3.10 $ 1,348,500.00 $ 2.97 $ 1,291,950.00 $ 2.77 $ 1,204,950.00 7 Sawcut, Remove, and Dispose of Existing Concrete Curb Ramp, Includes Curb and Gutter (Limits 5' beyond BCR to 5' ECR) SF 620 $ 10.00 $ 6,200.00 $ 9.00 5,580.00 $ $ 21.02 $ 13,032.40 $ 11.00 6,820.00 $ 8 Construct Concrete Curb Ramp per City of La Quinta Std. No. 250, Case A, including 5' of sidewalk beyond the BCR to ECR EA 1 12,000.00 $ $ 12,000.00 $ 13,000.00 $ 13,000.00 $ 26,275.00 $ 26,275.00 $ 7,500.00 $ 7,500.00 9 Grade Parkway, Remove, Modify, and Replace Landscape and Irrigation in Kind to Furthest Extent Possible to Join proposed Curb Ramp LS 1 $ 7,000.00 $ 7,000.00 $ 6,000.00 $ 6,000.00 $ 2,607.66 $ 2,607.66 $ 500.00 $ 500.00 10 Salvage to City Existing Pull box and Furnish and Install new No. 6 Pull Box EA 2 $ 1,100.00 $ 2,200.00 $ 850.00 $ 1,700.00 $ 344.54 $ 689.08 $ 750.00 $ 1,500.00 11 Signing & Striping Including All Incidentals LS 1 70,000.00 $ $ 70,000.00 $ 54,845.00 $ 54,845.00 $ 57,642.09 $ 57,642.09 $ 100,000.00 $ 100,000.00 $ 1,901,900.00 $ 1,962,475.00 $ 2,121,756.89 $ 2,436,370.00 BID ADDITIVE ALTERNATIVE NO. 1
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Lower Sewer Manhole per CVWD Standards EA 5 $ 1,100.00 $ 5,500.00 $ 680.00 $ 3,400.00 $ 788.25 $ 3,941.25 $ 750.00 $ 3,750.00 2 Raise Swere Manhole per CVWD Standards EA 5 $ 1,400.00 $ 7,000.00 $ 1,700.00 $ 8,500.00 $ 788.25 $ 3,941.25 $ 750.00 $ 3,750.00 $ 12,500.00 $ 11,900.00 $ 7,882.50 $ 7,500.00
BID ADDITIVE ALTERNATIVE NO. 2 (Fred Waring)
Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Lower Water Valve per CVWD Standards EA 17 $ 1,000.00 $ 17,000.00 $ 330.00 $ 5,610.00 $ 683.15 $ 11,613.55 $ 650.00 $ 11,050.00 2 Raise Water Valve per CVWD Standsards EA 17 $ 1,200.00 $ 20,400.00 $ 1,100.00 $ 18,700.00 $ 893.35 $ 15,186.95 $ 850.00 $ 14,450.00 $ 37,400.00 $ 24,310.00 $ 26,800.50 $ 25,500.00
BID ADDITIVE ALTERNATIVE NO. 3 (Washington Street Rehabilitation) Item Item Description Unit Quantity Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost Unit Price Total Cost 1 Mobilization LS 1 $ 1,000.00 $ 1,000.00 $ 7,788.60 $ 7,788.60 $ 42,390.48 $ 42,390.48 $ 22,000.00 $ 22,000.002 Traffic Control LS 1 $ 20,000.00 $ 20,000.00 $ 15,000.00 $ 15,000.00 $ 17,200.75 $ 17,200.75 $ 25,000.00 $ 25,000.00 3 Dust Control LS 1 $ 5,000.00 $ 5,000.00 $ 1,000.00 $ 1,000.00 $ 4,035.84 $ 4,035.84 $ 250.00 $ 250.004 2" Grind and Overlay SF 4,950 $ 1.85 $ 9,157.50 $ 5.00 $ 24,750.00 $ 2.96 $ 14,652.00 $ 2.20 $ 10,890.00 5 Earthwork LS 1 $ 1,000.00 $ 1,000.00 $ 46,000.00 $ 46,000.00 $ 64,656.62 $ 64,656.62 $ 2,500.00 $ 2,500.00 6 Pulverize 12" of Road Section - Three Step Process SF 33,720 $ 0.45 $ 15,174.00 $ 0.22 $ 7,418.40 $ 0.33 $ 11,127.60 $ 1.95 $ 65,754.007 Construct 5" Asphalt Concrete Over Pulverized Base SF 33,720 $ 109,590.00 3.25 $ $ 3.00 $ 101,160.00 $ 3.17 $ 106,892.40 $ 2.80 $ 94,416.008 Signing and Striping, Including All Incidentals LS 1 $ 15,000.00 $ 15,000.00 $ 5,220.00 $ 5,220.00 $ 5,486.22 $ 5,486.22 $ 20,000.00 $ 20,000.00 $ 175,921.50 $ 208,337.00 $ 266,441.91 $ 240,810.00
$ 2,127,721.50 $ 2,207,022.00 $ 2,422,881.80 $ 2,710,180.00 $ 225,821.50 $ 244,547.00 $ 301,124.91 $ 273,810.00
$ 1,901,900.00 $ 1,962,475.00 $ 2,121,756.89 $ 2,436,370.00 Miscalculations and rounding errors
Base Bid Only
Sub-Total Base Bid:

Engineer's Estimate - Base Bid Granite Construction Company Matich Corporation ATP General Engineering Contractors Sub-Total Additive Alternative No.1 Bid:

Grand Total Base Bid Including Alternate No. 1, No. 2, and No. 3:

Sub-Total Additive Alternative No.2 Bid:

Total Additive Alternates No. 1 , No. 2, and No. 3:

Sub-Total Additive Alternative No.3 Bid:

ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2022-08 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.47-22) LOCATED AT VARIOUS

LOCATIONS ALONG AVENIDA MONTEZUMA

RECOMMENDATION
Accept the Citywide Miscellaneous Americans with Disabilities Act Improvements Project No. 2022-08 (Community Development Block Grant Project no. 4.LQ.47-22) as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $9,328, thirty-five days after the Notice of Completion is recorded.

EXECUTIVE SUMMARY
• The project reconstructed curb ramps, sidewalks, and driveways to bring them to the current code along Avenida Montezuma, replaced additional curb ramps at Avenida Navarro, Avenida Montezuma, and Springtime Way, and a driveway at the City-owned parking lot on Avenida Navarro.
• The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project No. 2022-08:

Original Contract Amount $ 175,183
Contract Change Order No. 1 - 2 $ 11,371
Final Contract Amount $ 186,554
Project Budget $ 277,349
Final Contract Amount ($ 186,554)
Design & Professional Costs ($ 22,133)
Inspection, Survey, Plans, & Other Construction Costs ($ 4,186) Anticipated Funds Remaining* $ 64,476
* All costs to date have been accounted for and no further costs are anticipated.

CONSENT CALENDAR ITEM NO. 16
117 CLICK HERE to Return to Agenda
There are adequate funds to close this project; the final retention amount of $9,328 will be paid from account number 401-0000-20600.

BACKGROUND/ANALYSIS
On May 2, 2023, Council awarded a $175,183 contract to Universal Construction and Engineering.

On June 15, 2023, a Notice to Proceed was issued with a 30-working day completion time starting on June 19, 2023, and ending on July 31, 2023. The project was deemed substantially complete on July 6, 2023. No liquidated damages or early completion incentives are recommended.

Contract Change Order No. 1 was issued on June 28, 2023, to allow for under sidewalk drain.

Contract Change Order No. 2 was issued on July 6, 2023, to allow for modifications to the top of the pedestal and for 3 extra 4 inch sidewalk panels.

The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Management Assistant
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
118 CLICK HERE to Return to Agenda
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Attachment 1 - Vicinity Map
Notes
REPORT PRINTED ON... 1/31/2023 11:35:48 AM
Citywide Miscellaneous ADA Improvements
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1 ATTACHMENT 1
119
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120
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City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION DESIGNATING SPEED LIMIT FOR ADAMS

STREET FROM DARBY ROAD TO FRED WARING DRIVE

RECOMMENDATION
Adopt a resolution approving legal speed limits on Adams Street from Darby Road to Fred Waring Drive, as recommended in the 2023 Engineering and Traffic Survey.

EXECUTIVE SUMMARY
• The City Traffic Engineer recommended that a speed survey be conducted on this street segment due to recent changes which would affect the operating conditions along each.
• The engineering and speed survey accounts for: 1) prevailing speed, 2) accident history, and 3) roadway characteristics not apparent to the motorist. • The survey designated this segment for a 5 mile per hour speed limit reduction from 40 to 35. (Attachment 1).

FISCAL IMPACT
There is no fiscal impact as the speed limit signs are within the approved annual budget.

BACKGROUND/ANALYSIS
In order to enforce speed limits using radar, speed limits must be set in accordance with the California Vehicle Code (CVC). Per the CVC, vehicle speeds are determined by the behavior of a majority of drivers during normal driving conditions. Jurisdictions may not establish arbitrary speed limits.

The City made changes to a portion of Adams Street between Fred Waring Drive and Miles Avenue by reducing the former 4-lane roadway to 2 lanes and adding a mid-block crossing next to Adams Park. As such, it is desirable to resurvey the prevailing speeds and determine if speed limit adjustments are in order. Adams Street between Fred Waring and Miles Avenue was recently re-surveyed and reduced the proposed speed limit from 40 to

35. As such, the City Traffic Engineer recommended surveying the adjacent portion of Adams Street from Darby Road (the northern City limit) to Fred Waring Drive. The 2023 CONSENT CALENDAR ITEM NO. 17
121 CLICK HERE to Return to Agenda
Engineering and Traffic Survey presents the following recommended speed limit for this roadway segment:

Street Segment Posted Proposed
Adams Street Darby Road to Fred Waring Drive 40 35
Staff requests approval for the recommended speed limit. This speed limit will help drivers select a speed that is safe and consistent with the majority of other users.

ALTERNATIVES
No alternative is recommended.

Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. 2023 Engineering and Traffic Survey
122 CLICK HERE to Return to Agenda
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, DESIGNATING SPEED LIMITS
WHEREAS, the California Vehicle Code authorizes cities to designate and regulate speed zones within their jurisdictions; and
WHEREAS, the City Council finds it appropriate to designate speed limits on the following local street to facilitate safe and orderly traffic flow; and WHEREAS, said designation shall be made by resolution; and WHEREAS, the City Council finds it appropriate to designate speed limits for one street segment; and
WHEREAS, in accordance with the provisions of Title 12.20.020 of the La Quinta Municipal Code, an engineering and traffic survey has been performed on the specified street; and
WHEREAS, the following designated prima facie speed limit is based on the results of the engineering and traffic survey.

Street Segment Speed Limit
(mph)
Adams Street Darby Road to Fred Waring Drive 35
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: the aforementioned prima facie speed limit is most appropriate to facilitate the orderly movement of traffic and to be reasonably safe.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 18th day of July 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
123 CLICK HERE to Return to Agenda
Resolution No. 2023-
Designate Speed Limit on Adams Street
Adopted: July 18, 2023

Page 2 of 2 ends

__________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California

APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
124 CLICK HERE to Return to Agenda
June 27, 2023
Mr. Bryan McKinney, P.E.

City Engineer
Public Works Department
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Subject: 2017 Engineering and Traffic Survey 2023 Amendment Dear Mr. McKinney:

As requested, Willdan has completed a review of the recommended speed zones on one segment in the City of La Quinta. The Engineering and Traffic Study dated January 5, 2017 is hereby amended to include the updated speed limits for this segment identified below that supersede the previous speed limit recommendations. 1- Adams Street – Darby Road to Fred Waring Drive
We are pleased to submit the enclosed recommendation and supporting documentation for the above segment. The Engineering and Traffic Survey for the above segments was conducted in accordance with applicable provisions of the CVC, following procedures outlined in the California Manual on Uniform Traffic Control Devices (California MUTCD) dated November 2014, and as required by Section 627 of the California Vehicle Code.

The Report is intended to satisfy the requirements of Section 40802 of the CVC to enable the continued use of radar for traffic speed enforcement.

We appreciate the opportunity to serve the City of La Quinta and the assistance and cooperation afforded to us during the course of this study.

Very truly yours,

WILLDAN ENGINEERING
Jeffrey Lau, P.E., T.E.

Traffic Engineer
Enclosure
ATTACHMENT 1
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2023 Engineering and Traffic Survey
City of La Quinta

Page 2 ends

Table 1
Street Segments with Recommended Speed Changes
No STREET FROM TO
POSTED
SPEEED
LIMIT
NEW
POSTED
SPEED
LIMIT
CHANGE
1 Adams Street Darby Road Fred Waring Drive 40 35 -5
Table 2
Speed/ Collision Data Summary Table
ID Street Segment Dist.
(Mi.) Dir. 85% Speed
10 Mi.

Pace
% in
Pace ADT
Accident Rate Posted
Speed
Limit
Prop.

Speed
Limit
Remarks Exp. Act.
1 Adams Street Darby Road to Fred
Waring Drive 0.38 N/S 39 29-38 77% 11,044 1.72 0.00 40 35 CA
MUTCD
OPTION 2
126 CLICK HERE to Return to Agenda
2023 Engineering and Traffic Survey
City of La Quinta

Page 3 ends

CITY OF LA QUINTA

ENGINEERING & TRAFFIC SURVEY
STREET: Adams Street between North City Limit and Fred Waring Drive DATE: 6/26/2023 TIME: 15:00 OBSERVER: Steve Libring LOCATION: 1 PART I: HIGHWAY & ROADWAY CHARACTERISTICS
Sight Distance Obstructions?
(yes or no) S/B N/B Notes

1. Horizontal No No

2. Vertical Yes Yes Crest Vertical Curve

3. Superelevation (%) None

4. Shoulder Conditions (paved or unpaved) Paved Paved

5. Profile Conditions (grade,%)

6. Commercial Driveway Characteristics
(at grade, dustpan, etc)
None None No Driveways

7. Pedestrian Traffic in the Roadway without
sidewalks (yes or no)
No Yes Sidewalk on west
side only

8. Adjacent Land Use
(residential, commercial, office, etc)
Residential Residential

9. Intersection Spacing and Offsets
(spacing, feet-offsets, yes or no)
No offset TS @ Fred Waring
Dr

10. Pavement Condition
(good, satisfactory, poor)
Good Good

11. Truck Traffic (heavy, moderate, light) Light Light

12. Channelization (# of lanes, divided,
undivided, painted, or raised median)
1 lane with bike lane 1 lane with bike lane 2 lanes, divided with double yellow stripe

13. Street Width and Alignment
(width, feet – straight or curved)
36’

14. Street Length 0.38 mi

15. Average Daily Traffic 1,701 1,839 3,570 total
Collected on 9/1/16

16. Traffic Flow Characteristics
(heavy, moderate, light)
Light Light

17. Uniformity with the Community
(yes or no)
Yes Yes

18. Heavy On-Street Parking Turnover
(yes or no)
No No No Parking Allowed
on both sides

19. Street Lighting Only at intersection
locations
Only at intersection
locations
127 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

is consistent with the General Plan, pursuant to State of California Government Code, Section 65402; and
WHEREAS, all of the other prerequisites with respect to the approval of this Resolution have been met.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:
2023 Engineering and Traffic Survey
City of La Quinta

Page 4 ends

CITY OF LA QUINTA

ENGINEERING & TRAFFIC SURVEY
STREET: Adams Street between North City Limit and Fred Waring Drive LOCATION: 1
Direction Bi-directional Northbound *
Eastbound *
Southbound *
Westbound *
PART II: PREVAILING SPEED MEASUREMENT
Location of Radar Measurement Yorkville Community
Date of Radar Measurement 5/26/2023
Time of Radar Measurement (24 hour) 7:15 AM – 7:55 AM
50%ile (mph) 85%ile (mph) 34 39
10 mph Pace (% of Vehicles) 29-38 (77%)
Average Speed (mph) 35
Number of Samples Observed 102
Posted Limit (mph) 40
PART III: ACCIDENT RECORDS
Time Period Evaluated 1/1/2020 TO 12/31/2022
Number of
Accidents Midblock 0
Midblock
Accident Rate
(Acc/MVM)
Expected-Statewide/Year 1.68 per MVM
Actual 0.00 per MVM
PART IV: ADDITIONAL REMARKS
California MUTCD Option 2
RECOMMENDED SPEED LIMIT 35 MPH
* May be used in cases where two or more separate roadways are provided.

CERTIFICATION: I, Jeffrey Lau, do hereby certify that this Engineering and Traffic Survey within the City of La Quinta was performed under my supervision and is accurate and complete. I am duly registered in the State of California as a Professional Engineer (Traffic).

TE 2835
Jeffrey Lau Date State Registration Number
June 27, 2023
128 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MAY 31, 2023

RECOMMENDATION
Receive and file revenue and expenditure report dated May 31, 2023.

EXECUTIVE SUMMARY
• The report summarizes the City’s year-to-date (YTD) revenues and period expenditures for May 2023 (Attachment 1).
• These reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2022 for fiscal year 2022/23.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year, including carryovers from the prior fiscal year.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget YTD.

CONSENT CALENDAR ITEM NO. 18
129 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve.

The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Financial Services Analyst Approved by: Claudia Martinez, Finance Director
Attachment: 1.Revenue and Expenditure Report for May 31, 2023

MTD YTD
YTD Percent of
Budget YTD
YTD Percent of
Budget
General Fund (GF) $10,693,256 $66,401,667 84.54% $61,196,746 84.55% All Funds $27,246,264 $120,185,044 63.40% $107,539,795 66.76%

MTD YTD
YTD Percent of
Budget YTD
YTD Percent of
Budget
General Fund $4,295,383 $50,293,266 44.21% $37,515,008 51.10% Payroll (GF) $749,136 $21,108,127 87.95% $11,331,850 82.48% All Funds $6,182,125 $99,499,999 42.15% $81,034,563 46.75% May 2023 Expenditures Comparison to LY
May 2023 Revenues Comparison to LY
General Fund Non-General Fund
Property Tax $ 3,598,609 County Government Tax Revenue for Debt Service $ 15,001,818 Transient Occupancy (Hotel) Tax $ 3,066,470 Lighting and Landscape District Assessments $ 391,151 Measure G Sales Tax $ 1,630,213 SilverRock Green Fees $ 343,042 Sales Tax $ 1,200,528 Developer Impact Fees- Transportation $ 288,648 Franchise Fees- Cable Television $ 173,948 Allocated Interest $ 187,896 General Fund Non-General Fund
Sheriff Contract (February/March) $ 2,521,889 Capital Improvement Program - Construction(3) $ 626,421 Marketing and Tourism Promotions $ 141,517 SilverRock Maintenance $ 183,290 Professional Services(1) $ 135,855 Parks(4) $ 92,819
Community Experiences(2) $ 130,590 Lighting & Landscape Maintenance $ 69,905 Plan Checks $ 119,514 Earthquake Insurance $ 65,042
(2)Community Experiences: Ironman 2022; games for Civic Center Park; City picnic; SRR concert (4)Parks: Shade structure for Monticello Park; progress payment for La Qunita Park splash pad Top Five Revenue/Income Sources for May
Top Five Expenditures/Outlays for May
(1)Professional Services: Payment to County of Riverside for 2022 election services; STVR monitoring (3)CIP Construction: North La Quinta landscape conversion project; city-wide striping refresh 130 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Page 1 of 3 ends

Revenue Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 68,321,100 78,544,100 10,693,256 66,401,667 -12,142,433 84.54% 105 - DISASTER RECOVERY FUND 5,003,505 5,003,505 0 4,990,403 -13,102 99.74% 201 - GAS TAX FUND 2,691,011 2,691,011 119,243 2,013,228 -677,783 74.81% 202 - LIBRARY & MUSEUM FUND 2,867,000 2,867,000 175 1,056,092 -1,810,908 36.84% 203 - PUBLIC SAFETY FUND (MEASURE G) 2,000 2,000 0 -157 -2,157 7.83% 210 - FEDERAL ASSISTANCE FUND 156,000 156,000 1,530 181,573 25,573 116.39% 212 - SLESA (COPS) FUND 101,000 101,000 8,333 131,698 30,698 130.39% 215 - LIGHTING & LANDSCAPING FUND 2,483,300 2,483,300 391,151 2,447,536 -35,764 98.56% 220 - QUIMBY FUND 25,000 25,000 0 0 -25,000 0.00%
221 - AB 939 - CALRECYCLE FUND 64,000 64,000 0 61,791 -2,209 96.55% 223 - MEASURE A FUND 1,875,000 1,875,000 0 1,324,173 -550,827 70.62% 225 - INFRASTRUCTURE FUND 0 0 0 -12 -12 0.00%
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,100 12,100 0 0 -12,100 0.00% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 4,896 -104 97.92% 230 - CASp FUND, AB 1379 20,200 20,200 1,452 17,664 -2,536 87.45% 231 - SUCCESSOR AGCY PA 1 RORF 0 0 15,001,823 20,147,644 20,147,644 0.00% 235 - SO COAST AIR QUALITY FUND 54,400 54,400 0 76,178 21,778 140.03% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 1,500 1,384 1,384 0.00% 241 - HOUSING AUTHORITY 1,451,500 1,451,500 85,934 1,213,467 -238,033 83.60% 243 - RDA LOW-MOD HOUSING FUND 20,000 20,000 0 -2,155 -22,155 10.77% 244 - HOUSING GRANTS (Multiple) 0 0 0 160,000 160,000 0.00% 247 - ECONOMIC DEVELOPMENT FUND 15,000 15,000 7,901 70,244 55,244 468.29% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 25,000 1,412,009 0 31,734 -1,380,275 2.25% 250 - TRANSPORTATION DIF FUND 1,020,000 1,020,000 288,648 1,239,143 219,143 121.48% 251 - PARKS & REC DIF FUND 501,000 501,000 151,632 643,978 142,978 128.54% 252 - CIVIC CENTER DIF FUND 301,000 301,000 88,560 377,798 76,798 125.51% 253 - LIBRARY DEVELOPMENT DIF 75,000 75,000 28,584 121,128 46,128 161.50% 254 - COMMUNITY & CULTURAL CENTERS DIF152,000 152,000 68,832 287,975 135,975 189.46% 255 - STREET FACILITY DIF FUND 10,000 10,000 0 472 -9,528 4.72% 256 - PARK FACILITY DIF FUND 0 0 0 -4 -4 0.00%
257 - FIRE PROTECTION DIF 101,000 101,000 26,568 114,083 13,083 112.95% 259 - MAINTENANCE FACILITIES DIF FUND 75,500 75,500 22,536 95,370 19,870 126.32% 270 - ART IN PUBLIC PLACES FUND 153,000 153,000 14,097 114,905 -38,095 75.10% 275 - LQ PUBLIC SAFETY OFFICER 2,200 2,200 0 1,968 -232 89.46% 299 - INTEREST ALLOCATION FUND 0 0 187,896 3,548,895 3,548,895 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 0 0 -1,100 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS13,136,811 79,240,072 0 3,956,426 -75,283,646 4.99% 405 - SA PA 1 CAPITAL IMPRV FUND 1,000 1,000 0 -4 -1,004 0.38% 501 - FACILITY & FLEET REPLACEMENT 1,685,000 1,685,000 0 1,411,520 -273,480 83.77% 502 - INFORMATION TECHNOLOGY 2,256,708 2,256,708 3,801 1,699,897 -556,811 75.33% 503 - PARK EQUIP & FACILITY FUND 470,000 1,103,000 0 335,115 -767,885 30.38% 504 - INSURANCE FUND 1,020,400 1,020,400 0 764,727 -255,673 74.94% 601 - SILVERROCK RESORT 4,865,453 4,865,453 392,463 5,170,693 305,240 106.27% 602 - SILVERROCK GOLF RESERVE 79,000 79,000 0 74,656 -4,344 94.50% 760 - SUPPLEMENTAL PENSION PLAN 5,500 5,500 0 4,946 -554 89.93% 761 - CERBT OPEB TRUST 10,000 10,000 0 37,320 27,320 373.20% 762 - PARS PENSION TRUST 100,000 100,000 -339,651 -145,015 -245,015 145.01% Report Total: 111,213,788 189,560,058 27,246,264 120,185,044 -69,375,015 63.40% ATTACHMENT 1
For Fiscal: 2022/23 Period Ending: 05/31/2023
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
131 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

For Fiscal: 2022/23 Period Ending: 05/31/2023

Page 2 of 3 ends

Expenditure Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 64,651,274 113,759,460 4,295,383 50,293,266 63,466,194 44.21% 201 - GAS TAX FUND 2,687,351 3,703,799 50,003 1,148,669 2,555,130 31.01% 202 - LIBRARY & MUSEUM FUND 1,909,146 4,765,851 22,709 685,994 4,079,858 14.39% 203 - PUBLIC SAFETY FUND (MEASURE G) 0 0 0 14,085 -14,085 0.00% 210 - FEDERAL ASSISTANCE FUND 152,600 339,977 0 172,861 167,116 50.84% 212 - SLESA (COPS) FUND 100,000 100,000 13,773 67,309 32,691 67.31% 215 - LIGHTING & LANDSCAPING FUND 2,465,376 2,622,376 201,182 1,946,619 675,757 74.23% 220 - QUIMBY FUND 0 466,967 0 0 466,967 0.00%
221 - AB 939 - CALRECYCLE FUND 150,000 150,000 3,269 150,879 -879 100.59% 223 - MEASURE A FUND 3,882,000 5,843,145 0 2,052,910 3,790,235 35.13% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,000 12,000 0 25,055 -13,055 208.79% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 4,312 688 86.25% 230 - CASp FUND, AB 1379 5,500 5,500 0 0 5,500 0.00%
231 - SUCCESSOR AGCY PA 1 RORF 0 0 0 16,718,591 -16,718,591 0.00% 235 - SO COAST AIR QUALITY FUND 46,500 46,500 1,685 11,728 34,772 25.22% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 0 4,850 -4,850 0.00% 241 - HOUSING AUTHORITY 1,712,670 1,712,670 105,333 1,700,547 12,123 99.29% 243 - RDA LOW-MOD HOUSING FUND 250,000 305,000 0 255,000 50,000 83.61% 244 - HOUSING GRANTS (Multiple) 0 90,000 0 97,052 -7,052 107.84% 247 - ECONOMIC DEVELOPMENT FUND 21,500 21,500 0 2,999 18,501 13.95% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 20,000 3,644,192 0 62,290 3,581,902 1.71% 250 - TRANSPORTATION DIF FUND 500,000 1,916,757 0 403,605 1,513,152 21.06% 251 - PARKS & REC DIF FUND 500,000 500,000 0 13,602 486,398 2.72% 252 - CIVIC CENTER DIF FUND 250,000 250,000 0 0 250,000 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 0 0 15,000 0.00% 254 - COMMUNITY & CULTURAL CENTERS DIF 0 125,000 0 0 125,000 0.00% 270 - ART IN PUBLIC PLACES FUND 177,000 426,165 24,000 107,055 319,110 25.12% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 0 0 1,100 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS13,136,811 78,179,947 714,711 10,041,911 68,138,036 12.84% 501 - FACILITY & FLEET REPLACEMENT 1,608,750 2,214,714 53,445 1,128,499 1,086,215 50.95% 502 - INFORMATION TECHNOLOGY 2,258,054 2,358,054 115,363 1,356,052 1,002,002 57.51% 503 - PARK EQUIP & FACILITY FUND 545,000 1,618,000 92,819 220,457 1,397,543 13.63% 504 - INSURANCE FUND 984,100 984,100 65,042 958,829 25,271 97.43% 601 - SILVERROCK RESORT 4,782,135 4,802,135 420,842 4,795,222 6,913 99.86% 760 - SUPPLEMENTAL PENSION PLAN 12,850 12,850 0 12,833 17 99.87% 761 - CERBT OPEB TRUST 1,500 1,500 0 1,140 360 75.99%
762 - PARS PENSION TRUST 55,000 5,055,000 2,569 5,045,780 9,220 99.82% Report Total: 102,898,217 236,054,259 6,182,125 99,499,999 136,554,260 42.15% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
132 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures.
202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements.
221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County.
225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution
226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing.

Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development.
247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development.
249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty.
299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants.

Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

Page 3 of 3 ends

133 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:
134 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

City of La Quinta
CITY COUNCIL MEETING: July 18, 2023

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED JUNE 16, JUNE 23, AND JUNE 30, 2023

RECOMMENDATION
Approve demand registers dated June 16, June 23, and June 30, 2023.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 7,373,647.42
Successor Agency of RDA $ 2,305.00
Housing Authority $ 14,601.62
$ 7,390,554.04

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for June 16, June 23, and June 30, 2023.

Warrants Issued:
211147-211209 $ 577,608.00
EFT #129 $ 185.02
211211-211268 $ 981,115.04
EFT #130 $ 100.16
211269-211358 $ 5,209,206.25
Wire Transfers $ 355,750.66
Payroll Tax Transfers $ 47,022.85
Payroll Direct Deposit $ 222,504.46
Voids $ (2,938.40)
$ 7,390,554.04
*Check number 211210 is reported on the Southern California Gas Company Demand Register Report dated 7/18/2023.

Three checks were voided and reissued due to non-receipt, a vendor name change, and a revised amount.

CONSENT CALENDAR ITEM NO. 19
135 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Vendor Account Name Amount Purpose
Riverside County Sheriff
Department(1)
Various $2,496,816.42 Apr-May Police Services
Burrtec Waste &
Recycling Services
Various $2,076,923.68 FY 22/23 Property Tax Payment
Ortiz Enterprises, Inc. Construction $297,700.93 Dune Palms Bridge Progress Payment
Coachella Valley Assoc
of Government(2)
Various $238,487.00 May TUMF Fees & Arts and
Music Line Shared Payments
Madden Media Marketing & Tourism
Promotions
$225,026.49 Media Services
(1) Payments w ere made 6/23/23 & 6/30/23
(2) Payments w ere made 6/16/23, 6/23/23, & 6/30/23
Wire Transfers: Eighteen transfers totaled $355,751. Of this amount, $189,699 was to Landmark and $73,297 was to J&H Asset Property Management, Inc. (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Account Technician
Approved by: Rosemary Hallick, Financial Services Analyst Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase Customers Bank CD $ 244,000 6/14/2023 4.500% 4.500% Purchase United States Treasury Treasury $ 1,000,000 6/15/2023 3.625% 3.980% Purchase St. Vincent Medical Center FCU CD $ 248,000 6/16/2023 4.600% 4.600% Purchase Alabama Credit Union CD $ 248,000 6/20/2023 5.000% 5.000% Maturity RCB Bank CD $ 245,000 6/20/2023 3.150% 3.150%
Maturity Morton Community Bank CD $ 248,000 6/20/2023 2.750% 2.750% Purchase Golden State Business Bank CD $ 249,000 6/22/2023 4.450% 4.450% Purchase Walmart Corporate 1,000,000 $ 6/26/2023 3.700% 4.300% Maturity America First Credit Union CD $ 248,000 6/26/2023 0.350% 0.350% Maturity United States Treasury Treasury $ 3,000,000 6/29/2023 0.000% 4.740% Purchase United Fidelity Bank CD $ 248,000 6/29/2023 4.500% 4.500% Purchase Jeep Country FCU CD $ 248,000 6/29/2023 4.700% 4.700% Maturity United States Treasury Treasury $ 2,000,000 6/30/2023 0.125% 4.635% Purchase First Bank Elk River CD $ 248,000 6/30/2023 4.400% 4.400% Purchase United States Treasury Treasury $ 2,000,000 6/30/2023 2.250% 5.370% Purchase United States Treasury Treasury $ 3,000,000 6/30/2023 0.000% 5.460% 136 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:
7/3/2023 2:06:08 PM Page 1 of 7
Demand Register
City of La Quinta Packet: APPKT03497 - 06/16/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
DESERT SUN PUBLISHING, LLC 211165 04/07/23 - B&C ANNUAL RECRUITMENT… Advertising 101-1005-60450 506.00 TOTAL CARE WORK INJURY C… 211202 5/19/23 & 5/30/23 - PRE EMPLOYMENT… Recruiting/Pre-Employment 101-1004-60129 180.00 CASC ENGINEERING & CONS… 211158 04/2023 - STORMWATER INSPECTION S… Professional Services 101-7002-60103 150.00 WILLDAN 211207 04/2023 - PW ONCALL PLAN CHECKING … Map/Plan Checking 101-7002-60183 1,365.00 WILLDAN 211207 04/2023 - PW ONCALL PLAN CHECKING … Map/Plan Checking 101-7002-60183 1,820.00 THE SHERWIN-WILLIAMS CO. 211200 06/1/23 - PAINT FOR GRAFFITI REMOVAL Supplies-Graffiti and Vandali… 101-3005-60423 210.98 CHARTER COMMUNICATIONS… 211159 05/24-06/23/23 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 113.90 CHARTER COMMUNICATIONS… 211159 05/29-06/28/23 - FS #32 INTERNET (649… Telephone - Utilities 101-2002-61300 99.99 GARDAWORLD 211173 06/2023 - ARMORED SERVICE Professional Services 101-1006-60103 285.69 THE LOCK SHOP, INC 211199 05/31/23 - ALARM LOCK SERVICE FOR FS… Maintenance/Services 101-2002-60691 3,214.62 THE LOCK SHOP, INC 211199 05/31/23 - KEY SERVICE FOR CH Materials/Supplies 101-3008-60431 319.40 DESERT FIRE EXTINGUISHER … 211164 05/24/23 - PW FIRE EXTINGUISHER MAI… Annual Permits/Inspections 101-3008-60196 217.98 DESERT FIRE EXTINGUISHER … 211164 5/24/23 CITY BUILDINGS FIRE EXTINGUI… Annual Permits/Inspections 101-3008-60196 761.67 IRC CORPORATION 211179 05/2023 - PRE EMPLOYMENT BACKGRO… Recruiting/Pre-Employment 101-1004-60129 251.80 EAGLE AERIAL SOLUTIONS 211167 5/2/23 MAPPING WITH ULTRACAM FAL… Contingency for Operations 101-1002-60510 18,595.00 SHIRY, TERESA 211195 06/09/23 - BALLROOM BEGINNING CLA… Instructors 101-3002-60107 427.00 WILLIAMS, BILLEE 211208 06/09/23 - PILATES CLASS Instructors 101-3002-60107 196.00 HEWETT, ATSUKO YAMANE 211176 06/09/23 - TAI CHI YANG CLASSES Instructors 101-3002-60107 120.40 JENSEN, SHARLA W 211180 06/09/23 - 1 DAY SESSION CLASSES Instructors 101-3002-60107 240.00 JENSEN, SHARLA W 211180 06/09/23 - PERSONAL TRAINING 3 SESS… Instructors 101-3002-60107 132.00 JENSEN, SHARLA W 211180 06/09/23 - PERSONAL TRAINING CLASS Instructors 101-3002-60107 264.00 ANSAFONE CONTACT CENTE… 211149 05/08-06/04/23 - PM 10 ANSWERING S… PM 10 - Dust Control 101-7006-60146 152.89 GOLDSTAR ASPHALT PRODU… 211174 06/01/23 - TRAFFIC CONES (150) ADDL'T… Sales Taxes Payable 101-0000-20304 -44.73 GOLDSTAR ASPHALT PRODU… 211174 06/01/23 - TOOLS & PAINT ADDT'LSALES… Sales Taxes Payable 101-0000-20304 -21.42 GOLDSTAR ASPHALT PRODU… 211174 06/01/23 - TOOLS Tools/Equipment 101-7003-60432 1,500.02 ALL PRO BEVERAGE INC 211147 05/30/23 - LOBBY COFFEE MACHINE SU… Citywide Supplies 101-1007-60403 379.00 LH PRODUCTIONS 211182 06/03/23 - AV SERVICE FOR SOULSHINE … Community Experiences 101-3003-60149 8,117.00 STAPLES ADVANTAGE 211198 05/31/23 - OFFICE SUPPLIES Office Supplies 101-1002-60400 86.74 STAPLES ADVANTAGE 211198 05/23/23 - DOCUMENT FRAME (2) Office Supplies 101-7001-60400 34.90 SMITH PIPE & SUPPLY CO 211196 05/26/23 - IRRIGATION PARTS Materials/Supplies 101-3005-60431 865.98 THE SHERWIN-WILLIAMS CO. 211200 04/06/23 - PAINT FOR LQ PARK Materials/Supplies 101-3008-60431 2,400.53 ROBERT HALF 211192 05/26/23 - TEMP AGENCY SERVICES A.… Temporary Agency Services 101-6006-60125 1,575.00 ROBERT HALF 211192 06/02/23 - TEMP AGENCY SERVICES A.… Temporary Agency Services 101-6006-60125 1,260.00 THE SHERWIN-WILLIAMS CO. 211200 05/17/23 - PAINT FOR GRAFFITI REMOV… Supplies-Graffiti and Vandali… 101-3005-60423 36.68 THE SHERWIN-WILLIAMS CO. 211200 05/24/23 - PAINT Materials/Supplies 101-3005-60431 161.90 MERCHANTS BUILDING MAI… 211185 05/2023 - JANITORIAL SERVICES Janitorial 101-3008-60115 14,072.40 MERCHANTS BUILDING MAI… 211185 05/02/23 - CH COVID CLEANING Janitorial 101-3008-60115 730.00 MERCHANTS BUILDING MAI… 211185 05/05/23 - SRR EVENT BUILDING CLEAN… Janitorial 101-3008-60115 275.00 MERCHANTS BUILDING MAI… 211185 05/06/23 - SRR EVENT RESTROOM CLEA… Janitorial 101-3008-60115 47.76 HIGH TECH IRRIGATION INC 211177 06/09/23 - IRRIGATION PARTS Materials/Supplies 101-3005-60431 70.85 FEDEX 211170 05/24/23 - OVERNIGHT MAIL Postage 101-1007-60470 13.85 GRAINGER 211175 06/01/23 - POWER TOOL BATTERY & M… Tools/Equipment 101-7003-60432 985.12 GRAINGER 211175 06/02/23 - TOOLS Tools/Equipment 101-7003-60432 2,853.37 COACHELLA VALLEY WATER D… 211161 06/08/23 - WATER SERVICE Water - Utilities 101-3008-61200 24.71 COACHELLA VALLEY WATER D… 211161 06/13/23 - WATER SERVICE Water - Utilities 101-2002-61200 207.40 COACHELLA VALLEY WATER D… 211161 06/13/23 - WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 207.61 COACHELLA VALLEY WATER D… 211161 06/13/23 - WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 28.22 COACHELLA VALLEY WATER D… 211161 06/13/23 - WATER SERVICE Water -Community Park - Util… 101-3005-61209 190.38 COACHELLA VALLEY ASSOC O… 211160 FY 22/23 HOMELESS BUS PASS PROGR… Homeless Bus Passes 101-3001-60531 3,000.00 ECONOLITE CONTROL PROD… 211168 05/30/23 - TRAFFIC CABINET Signal Knockdowns, Conting… 101-7003-60510 18,433.97 FIRST AMERICAN TITLE COM… 211171 REFUND TOT MITIGATION OVERPAYME… Zoning Change Mitigation Fe… 101-0000-41410 1,782.14 SANCHEZ, STEVE 211194 5/3-5/5/23 - CA CLEAN ENERGY SUMMIT… Travel & Training 101-1001-60320 312.47 MAYSELS, SUSAN MULLIN 211183 3/15-06/04/23 - CLERK'S OFFICE ASSIST… Professional Services 101-1005-60103 3,442.50 ATTACHMENT 1
137 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03497 - 06/16/2023 JB
7/3/2023 2:06:08 PM Page 2 of 7
Vendor Name Payment Number Description (Item) Account Name Account Number Amount CALIFORNIA SCOTTISH RITE … 211157 FY 22/23 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 PDLQ YOUTH FOOTBALL INC. 211188 FY 22/23 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 BIG BROTHERS BIG SISTERS 211155 FY 22/23 COMMUNITY SERVICES GRANT Grants & Economic Develop… 101-3001-60510 5,000.00 FRONTIER COMMUNICATIO… 211172 05/26-06/25/23 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 528.94 PENA, JOHN 211189 5/19/23 CA CITIES RIVERSIDE DIVISION … Travel & Training 101-1001-60320 207.05 ARMENDARIZ, DERRICK 211150 1/10-04/25/23 - TUITION REIMBURSEM… Training & Education/MOU 101-1004-60322 753.50 BERUMEN, ALFRED 211154 01/30-05/26/23 - TUITION REIMBURSE… Training & Education/MOU 101-1004-60322 416.94 DALE TYERMAN 211163 3/29-3/31/23 PLANNING COMMISSION… Travel & Training 101-6002-60320 270.20 BANK OF THE WEST 211151 05/23/23 - EXCEL TRAINING JULIE & CAR… Travel & Training 101-7001-60320 397.00 BANK OF THE WEST 211151 05/30/23 - PROJECT MANAGEMENT TRA… Travel & Training 101-7001-60320 212.00 BANK OF THE WEST 211151 05/22/23 - EXCEL TRAINING M.BUSTAM… Travel & Training 101-7006-60320 134.00 BANK OF THE WEST 211151 5/24/23 CIVIC CENTER CAMPUS GIANT … Sales Taxes Payable 101-0000-20304 -162.49 BANK OF THE WEST 211151 05/23/23 - SENIOR PLANNING JOB POST… Recruiting/Pre-Employment 101-1004-60129 30.00 BANK OF THE WEST 211151 05/11/23 - PRE EMPLOYMENT PHYSICALS Recruiting/Pre-Employment 101-1004-60129 81.36 BANK OF THE WEST 211151 04/28/23 - HEALTH DEPT PERMIT FOR C… Community Experiences 101-3003-60149 4.72 BANK OF THE WEST 211151 04/28/23 - HEALTH DEPT PERMIT FOR C… Community Experiences 101-3003-60149 199.00 BANK OF THE WEST 211151 05/24/23 - CIVIC CENTER CAMPUS GIAN… Community Experiences 101-3003-60149 2,019.49 BANK OF THE WEST 211151 05/03-05/05/23 - ENERGY SUMMIT HOT… Travel & Training 101-1001-60320 564.76 BANK OF THE WEST 211151 05/03-05/05/23 - ENERGY SUMMIT HOT… Travel & Training 101-1001-60320 564.76 BANK OF THE WEST 211151 05/15/23 - ENERGY DRINKS FOR S.SANC… Office Supplies 101-1002-60400 39.14 BANK OF THE WEST 211151 05/10/23 - PLANNER/CALENDAR Office Supplies 101-1002-60400 46.75 BANK OF THE WEST 211151 05/09/23 - TEAM BUILDING BOOK Office Supplies 101-1005-60400 17.55 BANK OF THE WEST 211151 05/09/23 - PAPER BOWLS & FLASH DRIV… Office Supplies 101-1005-60400 148.31 BANK OF THE WEST 211151 05/24/23 - CSMFO CHAPTER MEETING C… Travel & Training 101-1006-60320 20.00 BANK OF THE WEST 211151 05/05/23 - RETURN WEBCAM Office Supplies 101-1006-60400 -32.61 BANK OF THE WEST 211151 05/08/23 WC NINTENDO SWITCH STAND… Operating Supplies 101-3002-60420 32.61 BANK OF THE WEST 211151 5/08/23 WC NINTENDO SWITCH BOWLI… Operating Supplies 101-3002-60420 48.93 BANK OF THE WEST 211151 06/2023 - APPLE MUSIC/STORAGE Membership Dues 101-3007-60351 22.95 BANK OF THE WEST 211151 05/2023 - MAILCHIMP Membership Dues 101-3007-60351 193.00 BANK OF THE WEST 211151 05/03/23 - STORAGE ORGANIZER Operating Supplies 101-3007-60420 21.74 BANK OF THE WEST 211151 05/03/23 - WAXED PAPER TREAT BAGS Operating Supplies 101-3007-60420 6.51 BANK OF THE WEST 211151 04/27/23 - WATER FILTERS FOR WC Materials/Supplies 101-3008-60431 424.08 BANK OF THE WEST 211151 05/23/23 - HINGE DOCTOR TOOL Tools/Equipment 101-3008-60432 267.39 BANK OF THE WEST 211151 05/2023 - DESERT SUN Subscriptions & Publications 101-6001-60352 11.98 BANK OF THE WEST 211151 05/18/23 - TRAINING LUNCH WITH TYLE… Travel & Training 101-6006-60320 61.76 BANK OF THE WEST 211151 05/15/23 - TRAINING LUNCH WITH TYLE… Travel & Training 101-6006-60320 99.45 BANK OF THE WEST 211151 09/19-09/21/23 - CAL TRAVEL SUMMIT… Prepaid Expense 101-0000-13600 1,299.00 BANK OF THE WEST 211151 05/11/23 - OFFICE SUPPLIES Office Supplies 101-1002-60400 39.65 BANK OF THE WEST 211151 05/3/23 - ALL HANDS BREAKFAST Employee Recognition Events 101-1004-60340 59.64 BANK OF THE WEST 211151 05/16/23 - FOAM STICKS & STICKERS FO… Promotional Items 101-3007-60134 3,267.50 BANK OF THE WEST 211151 5/21/23 - US TRAVEL MEMEBERSHIP Membership Dues 101-3007-60351 954.17 BANK OF THE WEST 211151 05/26/23 - COUNCIL LOBBBY PHOTOS Printing 101-3007-60410 23.70 BANK OF THE WEST 211151 05/16/23 - CSMFO MEETING FINANCE D… Travel & Training 101-1006-60320 100.00 BANK OF THE WEST 211151 05/22/23 - CPPB APPLICATION FEE D.A… Travel & Training 101-1006-60320 240.00 BANK OF THE WEST 211151 05/22/23 - STAND UP DESK RETURN D.B… Office Supplies 101-1006-60400 -647.06 BANK OF THE WEST 211151 05/11/23 - FOOD FOR DEPUTY LEE ME… LQ Police Volunteers 101-2001-60109 86.99 BANK OF THE WEST 211151 05/11/23 - FOOD FOR DEPUTY LEE ME… LQ Police Volunteers 101-2001-60109 462.19 BANK OF THE WEST 211151 05/11/23 - DRINKS FOR DEPUTY LEE M… LQ Police Volunteers 101-2001-60109 36.38 BANK OF THE WEST 211151 05/12/23 - PALM DESERT STATE OF THE… Travel & Training 101-1001-60320 40.00 BANK OF THE WEST 211151 05/10/23 - WOMEN WHO LEAD LUNCH … Travel & Training 101-1001-60320 132.74 BANK OF THE WEST 211151 05/16/23 - COUNCIL MEETING DINNER Travel & Training 101-1001-60320 196.56 BANK OF THE WEST 211151 05/10/23 - WOMEN WHO LEAD LUNCH … Travel & Training 101-1001-60320 132.74 BANK OF THE WEST 211151 5/16/23 CATHEDRAL CITY STATE OF THE… Travel & Training 101-1001-60320 79.00 BANK OF THE WEST 211151 05/02/23 - COUNCIL MEETING DINNER Travel & Training 101-1001-60320 177.09 BANK OF THE WEST 211151 05/16/23 - COUNCIL MEETING SNACKS Travel & Training 101-1001-60320 42.93 BANK OF THE WEST 211151 06/23/23 - LEADERSHIP CV GRADUATION Travel & Training 101-1001-60320 163.76 BANK OF THE WEST 211151 05/25/23 - WORKING LUNCH WITH MO… Travel & Training 101-1002-60320 68.19 BANK OF THE WEST 211151 05/18/23 - WORKING LUNCH WITH KILE… Travel & Training 101-1002-60320 50.28 BANK OF THE WEST 211151 05/23/23 - TRASH DISPOSAL Materials/Supplies 101-3005-60431 40.60 BANK OF THE WEST 211151 05/23/23 - TRASH DISPOSAL Materials/Supplies 101-3005-60431 21.33 138 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03497 - 06/16/2023 JB
7/3/2023 2:06:08 PM Page 3 of 7
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BANK OF THE WEST 211151 5/30/23 DINNER LASERFICHE CONFERE… Travel & Training 101-1005-60320 74.07 BANK OF THE WEST 211151 05/12/23 - IIMC ANNUAL MEMEBERSHIP… Membership Dues 101-1005-60351 125.00 BANK OF THE WEST 211151 05/09/23 - POSTAGE FEES Postage 101-1007-60470 3.16 COUNTY OF RIVERSIDE PUBL… 211162 05/2023 - RADIO MAINTENANCE Operating Supplies 101-2001-60420 310.68 COACHELLA VALLEY WATER D… 211161 06/13/23 - WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 1,514.03 MCGARREY, DEBORAH 211184 12/01/22 - REFUND POLITICAL SIGN DEP… Election Deposit 101-0000-22835 200.00 DISCOVERY BUILDERS CALIF… 211166 5/23/23 - BUILDING PERMIT REFUND B… Building Permits 101-0000-42400 513.50 DISCOVERY BUILDERS CALIF… 211166 5/23/23 - BUILDING PERMIT REFUND B… Plumbing Permits 101-0000-42401 233.36 DISCOVERY BUILDERS CALIF… 211166 5/23/23 - BUILDING PERMIT REFUND B… Mechanical Permits 101-0000-42402 255.62 DISCOVERY BUILDERS CALIF… 211166 5/23/23 - BUILDING PERMIT REFUND B… Electrical Permits 101-0000-42403 167.40 JOHNSTONE SUPPLY 211181 05/22/23 - CH HVAC MAINTENANCE HVAC 101-3008-60667 924.50 Fund 101 - GENERAL FUND Total: 126,693.14
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 211201 04/21/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 135.94 TOPS' N BARRICADES INC 211201 04/21/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 142.57 TOPS' N BARRICADES INC 211201 05/31/23 - TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 53.18 GOLDSTAR ASPHALT PRODU… 211174 06/01/23 - TRAFFIC CONES (150) Barricades 201-7003-60428 4,864.93 GOLDSTAR ASPHALT PRODU… 211174 06/01/23 - PAINT Paint/Legends 201-7003-60433 829.65 UNDERGROUND SERVICE AL… 211204 06/1/23 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 67.75 BANK OF THE WEST 211151 05/10/23 - CONCRETE Materials/Supplies 201-7003-60431 271.53 BANK OF THE WEST 211151 05/10/23 - ROTARY MIXER DEPOSIT REF… Materials/Supplies 201-7003-60431 -290.00 BANK OF THE WEST 211151 05/10/23 - CONCRETE Materials/Supplies 201-7003-60431 711.53 Fund 201 - GAS TAX FUND Total: 6,787.08
Fund: 202 - LIBRARY & MUSEUM FUND
DESERT FIRE EXTINGUISHER … 211164 05/24/23 - LIBRARY FIRE EXTINGUISHER… Fire Extinguisher Service 202-3004-60664 192.80 DESERT FIRE EXTINGUISHER … 211164 05/31/23 - MUSEUM FIRE EXTINGUISHE… Fire Extinguisher Service 202-3006-60664 120.11 USA DRAIN AND PLUMBING… 211205 05/17/23 - MUSEUM RESTROOM REPAIR Maintenance/Services 202-3006-60691 250.00 MERCHANTS BUILDING MAI… 211185 05/2023 - JANITORIAL SERVICES Janitorial 202-3004-60115 2,844.14 MERCHANTS BUILDING MAI… 211185 05/2023 - JANITORIAL SERVICES Janitorial 202-3006-60115 885.93 MERCHANTS BUILDING MAI… 211185 05/11/23 - MUSEUM PATIO CLEANING Janitorial 202-3006-60115 360.00 COACHELLA VALLEY WATER D… 211161 06/08/23 - WATER SERVICE Water - Utilities 202-3006-61200 203.79 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,856.77
Fund: 215 - LIGHTING & LANDSCAPING FUND
SPARKLETTS 211197 5/17/23 & 5/31/23 - DRINKING WATER Operating Supplies 215-7004-60420 250.19 VINTAGE ASSOCIATES 211206 5/31/23 - FS #93 PLANT REMOVAL Maintenance/Services 215-7004-60691 4,800.00 SMITH PIPE & SUPPLY CO 211196 04/04/23 - IRRIGATION PARTS Materials/Supplies 215-7004-60431 348.41 SMITH PIPE & SUPPLY CO 211196 04/18/23 - IRRIGATION PARTS Materials/Supplies 215-7004-60431 168.68 SMITH PIPE & SUPPLY CO 211196 05/24/23 - POLYFLEX RAISER Materials/Supplies 215-7004-60431 183.99 BANK OF THE WEST 211151 05/23/23 - COMPRESSION ARM SLEEVES… Safety Gear 215-7004-60427 120.00 IMPERIAL IRRIGATION DIST 211178 06/13/23 - ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 29.28 IMPERIAL IRRIGATION DIST 211178 06/13/23 - ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 12.34 COACHELLA VALLEY WATER D… 211161 06/08/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 718.41 COACHELLA VALLEY WATER D… 211161 06/13/23 - WATER SERVICE Water - Medians - Utilities 215-7004-61211 2,053.36 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 8,684.66
Fund: 235 - SO COAST AIR QUALITY FUND
COACHELLA VALLEY ASSOC O… 211160 07/1-09/30/22 - VEHICLE REGISTRATION… CVAG 235-0000-60186 9,531.33 COACHELLA VALLEY ASSOC O… 211160 10/1/22-12/31/22 - VEHICLE REGISTRAT… CVAG 235-0000-60186 8,787.76 Fund 235 - SO COAST AIR QUALITY FUND Total: 18,319.09
Fund: 241 - HOUSING AUTHORITY
BANK OF THE WEST 211151 05/11/23 - LAMINATING SHEETS/PLANN… Operating Supplies 241-9101-60420 58.79 Fund 241 - HOUSING AUTHORITY Total: 58.79
Fund: 270 - ART IN PUBLIC PLACES FUND
DISCOVERY BUILDERS CALIF… 211166 5/23/23 - BUILDING PERMIT REFUND B… APP Fees 270-0000-43201 3,250.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 3,250.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
DESERT SUN PUBLISHING, LLC 211165 4/5-4/12/23 - ADA CITYWIDE IMPROVE… Construction 401-0000-60188 1,628.00 DESERT SUN PUBLISHING, LLC 211165 5/11-5/18/23 PMP SLURRY SEAL IMPRO… Construction 401-0000-60188 1,397.00 ELECNOR BELCO ELECTRIC, I… 211169 05/2023 - SRR VENUE WIFI/CAMERA BA… Retention Payable 401-0000-20600 -450.49 139 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03497 - 06/16/2023 JB
7/3/2023 2:06:08 PM Page 4 of 7
Vendor Name Payment Number Description (Item) Account Name Account Number Amount ELECNOR BELCO ELECTRIC, I… 211169 05/2023 - SRR VENUE WIFI/CAMERA BA… Construction 401-0000-60188 9,009.73 ORTIZ ENTERPRISES INC. 211186 05/2023 -DUNE PALMS BRIDGE PROGRE… Retention Payable 401-0000-20600 -15,668.47 ORTIZ ENTERPRISES INC. 211186 05/2023 -DUNE PALMS BRIDGE PROGRE… Construction 401-0000-60188 313,369.40 AMERICAN BUSINESS BANK 211148 05/2023 DUNES PALMS BRIDGE RETENT… Retention Payable 401-0000-20600 15,668.47 PLANIT REPROGRAPHICS SYS… 211190 06/05/23 - AVE 50 & 53 PAVEMENT RE… Construction 401-0000-60188 221.19 PLANIT REPROGRAPHICS SYS… 211190 6/12/23 CITYWIDE MISC ADA IMPROVE … Construction 401-0000-60188 240.68 BANK OF THE WEST 211151 5/22/23 SUPPLIES FOR COMMUNITY OU… Design 401-0000-60185 12.91 BANK OF THE WEST 211151 5/22/23 SUPPLIES FOR COMMUNITY OU… Design 401-0000-60185 24.34 BANK OF THE WEST 211151 05/22/23 - SNACKS FOR COMMUNITY O… Design 401-0000-60185 129.17 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 325,581.93 Fund: 501 - FACILITY & FLEET REPLACEMENT
CALI COLLISION CORP 211156 5/30/23 - 2017 GMC SAVANNA REPAIRS… Vehicle Repair & Maintenan… 501-0000-60676 3,460.00 DESERT FIRE EXTINGUISHER … 211164 05/24/23 - PW VEHICLES FIRE EXTINGUI… Vehicle Repair & Maintenan… 501-0000-60676 1,713.37 TOWER ENERGY GROUP 211203 04/16-04/30/23 - FUEL Fuel & Oil 501-0000-60674 4,966.80 TOWER ENERGY GROUP 211203 05/01-05/15/23 - FUEL Fuel & Oil 501-0000-60674 3,977.44 TOWER ENERGY GROUP 211203 05/16-05/31/23 - FUEL Fuel & Oil 501-0000-60674 4,695.94 S&D CARWASH MANAGEME… 211193 05/2023 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 819.59 PARADISE CHEVROLET AND … 211187 6/6/23 - PURCHASE 2023 CHEVY COLOR… Vehicles, Purchased 501-0000-71031 38,653.44 BANK OF THE WEST 211151 05/12/23 - KEYS CABINET FOR FLEET Parts, Accessories, and Upfits 501-0000-60675 141.35 BANK OF THE WEST 211151 5/25/23 - LOBBY COFFEE MACHINE Machinery & Equipment 501-0000-80100 6,519.56 BANK OF THE WEST 211151 05/15/23 - OVEN FOR WELLNESS CENTER Furniture 501-0000-71020 3,553.29 BANK OF THE WEST 211151 05/08/23 - 19 CHEVY EQUINOX & TRAIL… Parts, Accessories, and Upfits 501-0000-60675 -22.00 BANK OF THE WEST 211151 05/08/23 - 19 CHEVY EQUINOX & TRAIL… Parts, Accessories, and Upfits 501-0000-60675 393.31 QUINN COMPANY 211191 05/23/23 - VEHICLE TIRES & VALVES Parts, Accessories, and Upfits 501-0000-60675 1,903.43 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 70,775.52 Fund: 502 - INFORMATION TECHNOLOGY
WIZEHIVE, INC 211209 7/1/23-4/30/24 - GRANT SOFTWARE SU… Prepaid Expense 502-0000-13600 1,000.00 WIZEHIVE, INC 211209 5/1/23-6/30/23 - GRANT SOFTWARE SU… Software Licenses 502-0000-60301 200.00 BANK OF THE WEST 211151 04/13-05/31/23 - EMAIL SPAM PROTECT… Software Licenses 502-0000-60301 449.00 BANK OF THE WEST 211151 05/11/23-05/11/24 - RING ANNUAL SER… Software Licenses 502-0000-60301 79.98 BANK OF THE WEST 211151 04/27/23 - IPHONE CHARGER CABLES Operating Supplies 502-0000-60420 35.73 BANK OF THE WEST 211151 05/24/23 - WIRELESS EARBUDS (5) Operating Supplies 502-0000-60420 119.55 BANK OF THE WEST 211151 05/11/23 - CABLE PROTECTORS (7) & EX… Operating Supplies 502-0000-60420 195.13 BANK OF THE WEST 211151 04/28/23 & 05/28/23 - HULU SUBSCRIPT… Cable/Internet - Utilities 502-0000-61400 149.98 BANK OF THE WEST 211151 05/09/23 - BATTERY BACKUP & SURGE … Machinery & Equipment 502-0000-80100 456.37 BANK OF THE WEST 211151 04/26/23 - SHREDDER & SUPPLIES FOR … Machinery & Equipment 502-0000-80100 3,132.91 BANK OF THE WEST 211151 05/11/23 - WIRING FOR STUDY SESSION… Operating Supplies 502-0000-60420 237.08 BANK OF THE WEST 211151 05/02/23 - UNLOCK IPHONE FOR A.MO… Operating Supplies 502-0000-60420 100.00 Fund 502 - INFORMATION TECHNOLOGY Total: 6,155.73
Fund: 503 - PARK EQUIP & FACILITY FUND
BANK OF THE WEST 211151 05/04/23 - PARK EQUIPMENT BENCHES Parks 503-0000-71060 2,031.60 Fund 503 - PARK EQUIP & FACILITY FUND Total: 2,031.60
Fund: 504 - INSURANCE FUND
BANK OF THE WEST 211151 08/30/-09/01/23 - CJPIA RISK MGMT C… Prepaid Expense 504-0000-13600 1,001.70 BANK OF THE WEST 211151 05/03/23 - VEHICLE TOURNIQUETS Operating Supplies 504-1010-60420 365.33 BANK OF THE WEST 211151 05/03/23 - FIRST AID KITS (55) Operating Supplies 504-1010-60420 1,826.55 Fund 504 - INSURANCE FUND Total: 3,193.58
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 211173 06/2023 - SRR ARMORED SERVICE Bank Fees 601-0000-60455 725.11 USA DRAIN AND PLUMBING… 211205 05/16/23 - SRR WATER HEATER REPAIR Repair & Maintenance 601-0000-60660 495.00 Fund 601 - SILVERROCK RESORT Total: 1,220.11
Grand Total: 577,608.00
140 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03497 - 06/16/2023 JB
7/3/2023 2:06:08 PM Page 5 of 7
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 126,693.14
201 - GAS TAX FUND 6,787.08
202 - LIBRARY & MUSEUM FUND 4,856.77
215 - LIGHTING & LANDSCAPING FUND 8,684.66
235 - SO COAST AIR QUALITY FUND 18,319.09
241 - HOUSING AUTHORITY 58.79
270 - ART IN PUBLIC PLACES FUND 3,250.00
401 - CAPITAL IMPROVEMENT PROGRAMS 325,581.93
501 - FACILITY & FLEET REPLACEMENT 70,775.52
502 - INFORMATION TECHNOLOGY 6,155.73
503 - PARK EQUIP & FACILITY FUND 2,031.60
504 - INSURANCE FUND 3,193.58
601 - SILVERROCK RESORT 1,220.11
Grand Total: 577,608.00
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 1,299.00
101-0000-20304 Sales Taxes Payable -228.64
101-0000-22835 Election Deposit 200.00
101-0000-41410 Zoning Change Mitigatio… 1,782.14
101-0000-42400 Building Permits 513.50
101-0000-42401 Plumbing Permits 233.36
101-0000-42402 Mechanical Permits 255.62
101-0000-42403 Electrical Permits 167.40
101-1001-60320 Travel & Training 2,613.86
101-1002-60320 Travel & Training 118.47
101-1002-60400 Office Supplies 212.28
101-1002-60510 Contingency for Operati… 18,595.00
101-1004-60129 Recruiting/Pre-Employm… 543.16
101-1004-60322 Training & Education/M… 1,170.44
101-1004-60340 Employee Recognition E… 59.64
101-1005-60103 Professional Services 3,442.50
101-1005-60320 Travel & Training 74.07
101-1005-60351 Membership Dues 125.00
101-1005-60400 Office Supplies 165.86
101-1005-60450 Advertising 506.00
101-1006-60103 Professional Services 285.69
101-1006-60320 Travel & Training 360.00
101-1006-60400 Office Supplies -679.67
101-1007-60403 Citywide Supplies 379.00
101-1007-60470 Postage 17.01
101-2001-60109 LQ Police Volunteers 585.56
101-2001-60420 Operating Supplies 310.68
101-2001-61400 Cable/Internet - Utilities 528.94
101-2002-60691 Maintenance/Services 3,214.62
101-2002-61200 Water - Utilities 207.40
101-2002-61300 Telephone - Utilities 99.99
101-2002-61400 Cable/Internet - Utilities 113.90
101-3001-60510 Grants & Economic Deve… 15,000.00
101-3001-60531 Homeless Bus Passes 3,000.00
101-3002-60107 Instructors 1,379.40
101-3002-60420 Operating Supplies 81.54
101-3003-60149 Community Experiences 10,340.21
101-3005-60423 Supplies-Graffiti and Va… 247.66
101-3005-60431 Materials/Supplies 1,160.66
101-3005-61204 Water -Fritz Burns Park -… 207.61
101-3005-61206 Water -Desert Pride - Util… 1,514.03
101-3005-61208 Water -Seasons Park - Ut… 28.22
141 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03497 - 06/16/2023 JB
7/3/2023 2:06:08 PM Page 6 of 7
Account Summary
Account Number Account Name Expense Amount
101-3005-61209 Water -Community Park … 190.38
101-3007-60134 Promotional Items 3,267.50
101-3007-60351 Membership Dues 1,170.12
101-3007-60410 Printing 23.70
101-3007-60420 Operating Supplies 28.25
101-3008-60115 Janitorial 15,125.16
101-3008-60196 Annual Permits/Inspecti… 979.65
101-3008-60431 Materials/Supplies 3,144.01
101-3008-60432 Tools/Equipment 267.39
101-3008-60667 HVAC 924.50
101-3008-61200 Water - Utilities 24.71
101-6001-60352 Subscriptions & Publicat… 11.98
101-6002-60320 Travel & Training 270.20
101-6006-60125 Temporary Agency Servi… 2,835.00
101-6006-60320 Travel & Training 161.21
101-7001-60320 Travel & Training 609.00
101-7001-60400 Office Supplies 34.90
101-7002-60103 Professional Services 150.00
101-7002-60183 Map/Plan Checking 3,185.00
101-7003-60432 Tools/Equipment 5,338.51
101-7003-60510 Signal Knockdowns, Cont… 18,433.97
101-7006-60146 PM 10 - Dust Control 152.89
101-7006-60320 Travel & Training 134.00
201-7003-60428 Barricades 4,864.93
201-7003-60429 Traffic Control Signs 331.69
201-7003-60431 Materials/Supplies 760.81
201-7003-60433 Paint/Legends 829.65
202-3004-60115 Janitorial 2,844.14
202-3004-60664 Fire Extinguisher Service 192.80
202-3006-60115 Janitorial 1,245.93
202-3006-60664 Fire Extinguisher Service 120.11
202-3006-60691 Maintenance/Services 250.00
202-3006-61200 Water - Utilities 203.79
215-7004-60420 Operating Supplies 250.19
215-7004-60427 Safety Gear 120.00
215-7004-60431 Materials/Supplies 701.08
215-7004-60691 Maintenance/Services 4,800.00
215-7004-61116 Electric - Utilities 29.28
215-7004-61117 Electric - Medians - Utilit… 12.34
215-7004-61211 Water - Medians - Utiliti… 2,771.77
235-0000-60186 CVAG 18,319.09
241-9101-60420 Operating Supplies 58.79
270-0000-43201 APP Fees 3,250.00
401-0000-20600 Retention Payable -450.49
401-0000-60185 Design 166.42
401-0000-60188 Construction 325,866.00
501-0000-60674 Fuel & Oil 13,640.18
501-0000-60675 Parts, Accessories, and … 2,416.09
501-0000-60676 Vehicle Repair & Maint… 5,992.96
501-0000-71020 Furniture 3,553.29
501-0000-71031 Vehicles, Purchased 38,653.44
501-0000-80100 Machinery & Equipment 6,519.56
502-0000-13600 Prepaid Expense 1,000.00
502-0000-60301 Software Licenses 728.98
502-0000-60420 Operating Supplies 687.49
502-0000-61400 Cable/Internet - Utilities 149.98
502-0000-80100 Machinery & Equipment 3,589.28
503-0000-71060 Parks 2,031.60
142 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03497 - 06/16/2023 JB
7/3/2023 2:06:08 PM Page 7 of 7
Account Summary
Account Number Account Name Expense Amount
504-0000-13600 Prepaid Expense 1,001.70
504-1010-60420 Operating Supplies 2,191.88
601-0000-60455 Bank Fees 725.11
601-0000-60660 Repair & Maintenance 495.00
Grand Total: 577,608.00
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 242,124.27
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 313,369.40 111205RP Retention Payable Dune Palms Bridge Imp/BRLKS-5433(014) 15,668.47 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 701.08 201923RP Retention Payable Washington St at Ave 50/Calle Tampico ADA-15,668.47 202102D Design Expense Fritz Burns Park Improvements 166.42 202108CT Construction Expense FY 21/22 PMP Slurry Seal Improvements 1,397.00 202201CT Construction Expense Avenue 50 Pavement Rehab (Wash St to Eisenhower) 221.19 202208CT Construction Expense Citywide Miscellaneous ADA Improvements 1,868.68 202218CT Construction Expense SilverRock Park Venue WIFI and Camera Backbone 9,009.73 202218RP Retention Payable SilverRock Park Venue WIFI and Camera Backbone -450.49 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 203.72 CONCERTE Concert Expense Master Account for all SRR Concert Series 8,117.00 CORONANR Corona Non Reimbursable Corona Virus Emergency Response 730.00 CSA152E CSA 152 Expenses CSA 152 Project Tracking 150.00 Grand Total: 577,608.00
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
143 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:
7/3/2023 2:04:44 PM Page 1 of 6
Demand Register
City of La Quinta Packet: APPKT03506 - 06/23/2023 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CENTRAL COMMUNICATIONS 211218 06/2023 - STVR HOTLINE Professional Services 101-6004-60103 594.00 WILLDAN 211265 05/2023 - ONCALL TRAFFIC ENGINEERI… Contract Traffic Engineer 101-7006-60144 15,116.50 CHARTER COMMUNICATIONS… 211219 06/05-07/04/23 - FS #32 CABLE/INTERN… Cable/Internet - Utilities 101-2002-61400 10.52 CHARTER COMMUNICATIONS… 211219 06/03-07/02/23 - FS #93 INTERNET (351… Cable/Internet - Utilities 101-2002-61400 99.99 VINTAGE E & S INC 211262 06/09/23 - INSTALL WIRING TO FB PARK… Maintenance/Services 101-3005-60691 3,110.80 DOWNSTREAM SERVICES, IN… 211227 5/15-5/18/23 - STORM WATER INLETS I… Professional Services 101-7003-60103 21,497.00 SIGNATURE TINT 211256 05/10/23 - PROP 68 SIGN Materials/Supplies 101-3005-60431 592.63 DATA TICKET, INC. 211223 05/2023 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 828.50 DATA TICKET, INC. 211223 05/2023 - POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 197.81 SPARKLETTS 211257 05/17/23 & 05/31/23 - CITYWIDE DRINK… Citywide Supplies 101-1007-60403 223.21 MADDEN MEDIA 211238 05/2023 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 78,956.11 MADDEN MEDIA 211238 05/2023 - MEDIA SERVICES/WEBSITE D… Marketing & Tourism Promot… 101-3007-60461 12,857.14 MADDEN MEDIA 211238 06/13/23 - MEDIA SERVICES/DIGTL STR… Marketing & Tourism Promot… 101-3007-60461 50,000.00 MADDEN MEDIA 211238 06/2023 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 75,356.10 MADDEN MEDIA 211238 06/2023 - MEDIA SERVICES/WEBSITE D… Marketing & Tourism Promot… 101-3007-60461 7,857.14 NICHOLS CONSULTING 211243 FY 22/23 SB90 CLAIM PREPARATION SE… Professional Services 101-2001-60103 2,400.00 APOLLO WOOD PRODUCTS 211213 06/14/23 - PLAYGROUND FIBER WOOD … Sales Taxes Payable 101-0000-20304 -32.00 APOLLO WOOD PRODUCTS 211213 06/14/23 - PLAYGROUND FIBER WOOD … Materials/Supplies 101-3005-60431 4,185.00 DESERT CONCEPTS CONSTR… 211224 INSTALL BIKE RACKS FOR PIONEER & EIS… Maintenance/Services 101-3005-60691 400.00 DESERT CONCEPTS CONSTR… 211224 INSTALL CONCRETE PADS AT PIONEER &… Maintenance/Services 101-3005-60691 9,400.00 VINTAGE ASSOCIATES 211261 05/31/23 - PLANTS FOR SRR PARK Materials/Supplies 101-3005-60431 662.00 VINTAGE ASSOCIATES 211261 05/31/23 - PLANTS FOR PIONEER PARK Materials/Supplies 101-3005-60431 900.00 NI GOVERNMENT SERVICES I… 211242 05/2023 - SATELLITE PHONES Mobile/Cell Phones/Satellites 101-2002-61304 87.35 ENVIRONMENTAL PRODUCTS… 211230 06/08/23 - CHEMICAL DUST SUPPRESAN… PM 10 - Dust Control 101-7006-60146 4,200.00 XPRESS GRAPHICS 211268 6/12/23 - EVENTS/PROGRAMMING SU… Community Experiences 101-3003-60149 6,550.94 ODP BUSINESS SOLUTIONS, L… 211244 05/16/23 - OFFICE SUPPLIES Office Supplies 101-6004-60400 110.76 ODP BUSINESS SOLUTIONS, L… 211244 05/15/23 - PENS & NOTEBOOKS LQ Police Volunteers 101-2001-60109 23.48 ODP BUSINESS SOLUTIONS, L… 211244 05/15/23 - PENS & NOTEBOOKS Supplies - Field 101-6004-60425 29.75 ODP BUSINESS SOLUTIONS, L… 211244 05/16/23 - USB FLASH DRIVE Supplies - Field 101-6004-60425 26.20 ODP BUSINESS SOLUTIONS, L… 211244 05/15/23 - CODE OFFICE SUPPLIES Supplies - Field 101-6004-60425 28.54 ODP BUSINESS SOLUTIONS, L… 211244 05/18/23 - CODE OFFICE SUPPLIES Supplies - Field 101-6004-60425 56.63 ODP BUSINESS SOLUTIONS, L… 211244 06/02/23 - USB FLASH DRIVE Supplies - Field 101-6004-60425 60.88 DESERT RECREATION DISTRI… 211225 05/2023 - FB POOL OPERATIONS & PRO… Fritz Burns Pool Programming 101-3003-60184 7,171.08 MUSCO CORPORATION 211240 03/2023-03/2024 - CONTROL LINK SERV… Lighting Service 101-3005-60136 475.00 BIO-TOX LABORATORIES 211216 04/10/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 409.25 BIO-TOX LABORATORIES 211216 05/15/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 966.41 WHITE CAP CONSTRUCTION … 211264 06/06/23 - TOOLS Tools/Equipment 101-7003-60432 2,722.15 GRAPHTEK HOSTING, LLC 211233 01/01/23 - LQ POLICE WEBSITE DOMAIN LQ Police Volunteers 101-2001-60109 350.00 RASA/ERIC NELSON 211250 06/01/23 - LAD 2023-0002 ONCALL MAP… Map/Plan Checking 101-7002-60183 350.00 RASA/ERIC NELSON 211250 06/01/23 - COCO 2023-0002 ONCALL M… Map/Plan Checking 101-7002-60183 350.00 RASA/ERIC NELSON 211250 06/06/23 - FTM 2023-0001 ONCALL MAP… Map/Plan Checking 101-7002-60183 1,450.00 WOOD, RUSSELL DAVID 211267 05/09/23 - POLICE TOW LA231290054 Sheriff - Other 101-2001-60176 271.00 WOOD, RUSSELL DAVID 211267 05/19/23 - POLICE TOW LA231390028 Sheriff - Other 101-2001-60176 316.75 MOYA, DANIEL 211239 6/16/23 - WEED ABATEMENT LOT CLEA… Lot Cleaning/Gravel Program 101-6004-60120 300.00 AMERICAN FORENSIC NURSE… 211212 5/26/23 - BLOOD/ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 401.10 LOWE'S HOME IMPROVEME… 211236 04/19/29 - DOUBLE SIDED TAPE Operating Supplies 101-3002-60420 18.56 LOWE'S HOME IMPROVEME… 211236 04/03/23 - WC OPERATING SUPPLIES Operating Supplies 101-3002-60420 168.53 LOWE'S HOME IMPROVEME… 211236 04/21/23 - TRASH BAGS & PVC GLUE Materials/Supplies 101-3005-60431 53.91 LOWE'S HOME IMPROVEME… 211236 03/31/23 - MASONRY DRILL BITS Tools/Equipment 101-3005-60432 33.02 LOWE'S HOME IMPROVEME… 211236 03/30/23 - DRILL BITS Tools/Equipment 101-3005-60432 138.37 LOWE'S HOME IMPROVEME… 211236 04/03/23 - MECHANICS TOOL SET Tools/Equipment 101-3005-60432 77.47 LOWE'S HOME IMPROVEME… 211236 04/06/23 - FLAGGING TAPE & SANDING … Materials/Supplies 101-3008-60431 64.98 LOWE'S HOME IMPROVEME… 211236 03/28/23 - RECIPROCATING SAW BLADES Tools/Equipment 101-3008-60432 51.62 144 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03506 - 06/23/2023 JB
7/3/2023 2:04:44 PM Page 2 of 6
Vendor Name Payment Number Description (Item) Account Name Account Number Amount LOWE'S HOME IMPROVEME… 211236 04/05/23 - STEEL CONDUIT Operating Supplies 101-7003-60420 72.33 LOWE'S HOME IMPROVEME… 211236 03/28/23 - TACKY GREASE & PAINT THI… Operating Supplies 101-7003-60420 62.50 LOWE'S HOME IMPROVEME… 211236 03/29/23 - RAG BOXES Operating Supplies 101-7003-60420 28.88 LOWE'S HOME IMPROVEME… 211236 04/14/23 - DRILLING HAMMER & HAND… Operating Supplies 101-7003-60420 149.68 LOWE'S HOME IMPROVEME… 211236 04/04/23 - SHOVEL & DRIVE BIT SET Tools/Equipment 101-7003-60432 71.73 LOWE'S HOME IMPROVEME… 211236 04/24/23 - PUSH BROOM & SHOVEL Tools/Equipment 101-7003-60432 121.31 LOWE'S HOME IMPROVEME… 211236 04/17/23 - UTILITY KNIFE & BROOM Tools/Equipment 101-7003-60432 97.57 LOWE'S HOME IMPROVEME… 211236 03/29/23 - SHOVEL Tools/Equipment 101-7003-60432 34.08 FIRST CHOICE A/C & HEATING… 211231 06/13/23 - CH HVAC DIAGNOSTIC ANAL… HVAC 101-3008-60667 79.00 COACHELLA VALLEY ASSOC O… 211220 08/2022-01/2023 - ARTS AND MUSIC LI… Contributions to Other Agenc… 101-7006-60480 3,972.79 COACHELLA VALLEY ASSOC O… 211220 02/2023 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 2,870.81 DESERT RESORT MANAGEM… 211226 06/2023 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 3,883.51 FIRST CHOICE A/C & HEATING… 211231 04/06/23 - CH HALL HVAC TUNE UP HVAC 101-3008-60667 4,807.00 CHAUDHRY, ELIZABETH 129 FY 22/23 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 185.02 BATRES, JESSE 211215 6/21/23 ONLINE CPA EXAM PREP COUR… Travel & Training 101-1006-60320 2,301.63 SANCHEZ, TOMMI 211254 5/15-5/19/23 TYLER WORKSHOP SNACK… Travel & Training 101-6006-60320 66.38 FRONTIER COMMUNICATIO… 211232 06/2023 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 47.93 FRONTIER COMMUNICATIO… 211232 05/28-06/27/23 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 52.71 COACHELLA VALLEY CONSER… 211221 05/2023 - MSHCP FEES MSHCP Mitigation Fee 101-0000-20310 107,565.00 RIVERSIDE ASSESSOR 211252 05/2023 - RECORDING FEES Due to County Recorder 101-0000-20325 164.00 COACHELLA VALLEY CONSER… 211221 05/2023 - MSHCP FEES CVMSHCP Admin Fee 101-0000-43631 -1,075.50 RIVERSIDE ASSESSOR 211252 05/2023 - RECORDING FEES Technical 101-6004-60108 40.00 SYMONS FIRE PROTECTION, … 211258 05/30/23 - PERMIT FEES REFUND FSS20… Over Payments, AR Policy 101-0000-20330 266.00 RIVERSIDE COUNTY SHERIFF … 211253 03/25-04/24/23 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 524.66 Fund 101 - GENERAL FUND Total: 438,915.20
Fund: 201 - GAS TAX FUND
CRAFCO, INC 211222 05/22/23 - ASPHALT PATCH Asphalt 201-7003-60430 2,455.38 CRAFCO, INC 211222 06/08/23 - ASPHALT PATCH Asphalt 201-7003-60430 1,770.25 LOWE'S HOME IMPROVEME… 211236 04/10/23 - CONCRETE ANCHORS Materials/Supplies 201-7003-60431 62.94 Fund 201 - GAS TAX FUND Total: 4,288.57
Fund: 202 - LIBRARY & MUSEUM FUND
OFFICE OF ECONOMIC DEVE… 211245 01/01-03/31/23 - QTR 3 MAKERSPACE … Makerspace Operations 202-3009-60105 39,424.12 OFFICE OF ECONOMIC DEVE… 211245 01/01-03/31/23 - QTR 3 MUSEUM CON… Museum Operations 202-3006-60105 57,686.99 Fund 202 - LIBRARY & MUSEUM FUND Total: 97,111.11
Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE E & S INC 211262 06/09/23 - LIGHT POLES INSTALL THRO… Maintenance/Services 215-7004-60691 9,675.00 VINTAGE E & S INC 211262 6/12-6/16/23 STREET LIGHT POLES UPG… Maintenance/Services 215-7004-60691 13,075.00 DESERT CONCEPTS CONSTR… 211224 OLD TOWN DECORATIVE POTS REPLAC… Maintenance/Services 215-7004-60691 700.00 DESERT CONCEPTS CONSTR… 211224 STUCCO WALL REPAIRS WASHINGTON &… Maintenance/Services 215-7004-60691 14,600.00 MACIAS NURSERY, INC. 211237 06/05/23 - PLANT Materials/Supplies 215-7004-60431 179.44 PWLC II, INC 211249 5/17-5/18/23 - PLANT REPLACEMENT AT… Maintenance/Services 215-7004-60691 1,824.00 PWLC II, INC 211249 5/22-5/27/23 LA FONDA MEDIAN PLANT… Maintenance/Services 215-7004-60691 6,080.00 PWLC II, INC 211249 5/29/23 - LA FONDA MEDIAN GROUND … Maintenance/Services 215-7004-60691 5,776.00 PWLC II, INC 211249 6/6-6/8/23 LA FONDA MEDIAN GROUND… Maintenance/Services 215-7004-60691 3,432.00 LOWE'S HOME IMPROVEME… 211236 04/10/23 - SHEATHING WOOD Materials/Supplies 215-7004-60431 76.59 LOWE'S HOME IMPROVEME… 211236 04/06/23 - INSECT KILLER Materials/Supplies 215-7004-60431 28.84 LOWE'S HOME IMPROVEME… 211236 03/30/23 - STEEL THREADED RODS & H… Materials/Supplies 215-7004-60431 79.56 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 55,526.43 Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 211220 05/2023 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 186,150.00 Fund 224 - TUMF FUND Total: 186,150.00
Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
WILLDAN FINANCIAL SERVIC… 211266 FY 21/22 CONTINUING BOND DISCLOSU… Consultants 237-9001-60104 2,305.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 2,305.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
WESTERN SYSTEMS, INC 211263 06/01/23 - BATTERY BACKUP SYSTEMS Construction 401-0000-60188 9,444.77 NAI CONSULTING INC 211241 05/2023 - CIVIC CENTER ACTIVITIES PR… Professional Services 401-0000-60103 962.50 NAI CONSULTING INC 211241 05/2023 VILLAGE UNDERGROUND PJT F… Professional Services 401-0000-60103 175.00 145 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, as follows:

Demand Register Packet: APPKT03506 - 06/23/2023 JB
7/3/2023 2:04:44 PM Page 3 of 6
Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 211241 05/2023 - AVE 50 BRIDGE SPANNING TH… Professional Services 401-0000-60103 2,135.00 NAI CONSULTING INC 211241 05/2023 MOON RIVER DRIVE PAVEMEN… Professional Services 401-0000-60103 37.50 NAI CONSULTING INC 211241 05/2023 AVE 50 WIDENING IMPROV JEF… Professional Services 401-0000-60103 387.50 NAI CONSULTING INC 211241 05/2023 - 2021-02 FRITZ BURNS PARK I… Professional Services 401-0000-60103 525.00 NAI CONSULTING INC 211241 05/2023 - 201709 JEFFERSON ST AT AVE… Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 211241 5/2023 FRED WARING PAVEMENT REH… Professional Services 401-0000-60103 1,962.50 NAI CONSULTING INC 211241 05/2023 - 2019-05 HIGHWAY 111 CORR… Professional Services 401-0000-60103 1,250.00 NAI CONSULTING INC 211241 05/2023 - 2019-01 VILLAGE ART/CULTU… Professional Services 401-0000-60103 387.50 NAI CONSULTING INC 211241 05/2023 CITYWIDE MISC ADA IMPROV… Professional Services 401-0000-60103 812.50 NAI CONSULTING INC 211241 05/2023 - SILVERROCK RESORT INFRAST… Professional Services 401-0000-60103 37.50 NAI CONSULTING INC 211241 5/2023 AVE 52 PAVEMENT REHAB MAD… Professional Services 401-0000-60103 2,387.50 NAI CONSULTING INC 211241 05/2023 - AVE 48 ART AND MUSIC LINE Professional Services 401-0000-60103 737.50 NAI CONSULTING INC 211241 05/2023 - FY 22/23 PAVEMENT MANAG… Professional Services 401-0000-60103 350.00 NAI CONSULTING INC 211241 05/2023 2019-23 WASHINGTON ST AVE… Professional Services 401-0000-60103 87.50 NAI CONSULTING INC 211241 05/2023 - 2021-08 SLURRY SEAL PROJECT Professional Services 401-0000-60103 7,612.50 NAI CONSULTING INC 211241 05/2023 - CITYWIDE STRIPING REFRESH Professional Services 401-0000-60103 1,400.00 NAI CONSULTING INC 211241 05/2023 - 2011-05 DUNE PALMS BRIDGE Professional Services 401-0000-60103 1,965.00 NAI CONSULTING INC 211241 05/2023 - 2016-03 LANDSCAPE RENOVA… Professional Services 401-0000-60103 962.50 NAI CONSULTING INC 211241 CIVIC CENTER CAMPUS LAKE IRRIG CON… Professional Services 401-0000-60103 175.00 NAI CONSULTING INC 211241 5/2023 AVE 50 REHABILITATION(WASH … Professional Services 401-0000-60103 4,345.00 HERMANN DESIGN GROUP I… 211235 04/2023 - CACTUS FLOWER LANDSCAPE… Design 401-0000-60185 3,822.00 HERMANN DESIGN GROUP I… 211235 04/2023 - CACTUS FLOWER LANDSCAPE… Design 401-0000-60185 277.50 HERMANN DESIGN GROUP I… 211235 04/2023 - MARBELLA/SIERRA DEL REY L… Design 401-0000-60185 742.50 HERMANN DESIGN GROUP I… 211235 04/2023 - DESERT PRIDE LANDSCAPE AR… Design 401-0000-60185 315.00 PLANIT REPROGRAPHICS SYS… 211247 06/16/23 - FRED WARING PAVEMENT R… Construction 401-0000-60188 59.71 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 43,706.48 Fund: 501 - FACILITY & FLEET REPLACEMENT
DESERT CONCEPTS CONSTR… 211224 06/12/23 - WELDING SAFETY HOOKS FO… Vehicle Repair & Maintenan… 501-0000-60676 1,700.00 AUTOZONE 211214 06/6/23 - HIGH PRESSURE GAUGE & WI… Parts, Accessories, and Upfits 501-0000-60675 37.44 AUTOZONE 211214 06/7/23 - CABIN AIR FILTER Parts, Accessories, and Upfits 501-0000-60675 43.48 BMW MOTORCYCLES OF RIV… 211217 04/04/23 - MOTORCYCLE REPAIR A1155 Motorcycle Repair & Mainte… 501-0000-60679 852.80 DURABLE COATING, INC. 211228 2023 COLORADO SPRAY ON BED LINER V… Parts, Accessories, and Upfits 501-0000-60675 569.38 ENTERPRISE FM TRUST 211229 06/2023 - FLEET LEASES Vehicles, Rentals & Leases 501-0000-71030 3,879.65 POWERPLAN BF 211248 05/31/23 - BACKHOE FAN BELT REPAIR Vehicle Repair & Maintenan… 501-0000-60676 843.46 POWERPLAN BF 211248 06/06/23 - VACUUM PUMP SERVICE Vehicle Repair & Maintenan… 501-0000-60676 4,233.63 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 12,159.84 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 211219 06/2023 - CH CABLE (4625) Cable/Internet - Utilities 502-0000-61400 175.81 CHARTER COMMUNICATIONS… 211219 05/20-06/19/23 - WC CABLE (1909) Cable/Internet - Utilities 502-0000-61400 11.59 TYLER TECHNOLOGIES 211259 05/2023 - SOFTWARE SERVICES Software Implementation/E… 502-0000-71049 22,284.26 CHARTER COMMUNICATIONS… 211219 05/24-06/23/23 - WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 280.75 ACORN TECHNOLOGY SERVI… 211211 BUSINESS CONTINUITY & DISASTER REC… Consultants 502-0000-60104 9,906.25 PLACER LABS, INC. 211246 06/2023 - VENUE ANALYTICS PLATFORM Software Licenses 502-0000-60301 2,062.50 RINCON CONSULTANTS, INC. 211251 05/2023 - GEOGRAPHIC INFORMATION … Software Implementation/E… 502-0000-71049 8,153.50 VERIZON WIRELESS 211260 05/02-06/01/23 - BACKUP SERVER (2183) Cable/Internet - Utilities 502-0000-61400 66.17 VERIZON WIRELESS 211260 05/02-06/01/23 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,273.82 VERIZON WIRELESS 211260 05/02-06/01/23 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,117.55 FRONTIER COMMUNICATIO… 211232 06/03-07/02/23 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,580.00 FRONTIER COMMUNICATIO… 211232 06/04-07/03/23 - DSL SVC Cable/Internet - Utilities 502-0000-61400 436.24 FRONTIER COMMUNICATIO… 211232 05/25-06/24/23 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 85.98 FRONTIER COMMUNICATIO… 211232 05/27-06/26/23 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 80.98 FRONTIER COMMUNICATIO… 211232 05/12-06/11/23 - X PARK INTERNET Cable/Internet - Utilities 502-0000-61400 890.00 Fund 502 - INFORMATION TECHNOLOGY Total: 51,405.40
Fund: 503 - PARK EQUIP & FACILITY FUND
SHADE STRUCTURES, INC 211255 05/31/23 - FB PARK SHADE STRUCTURES Parks 503-0000-71060 83,275.65 Fund 503 - PARK EQUIP & FACILITY FUND Total: 83,275.65
Fund: 601 - SILVERROCK RESORT
H&G HOME IMPROVEMENTS … 211234 06/10/23 - SRR IRON GATE REPAIR Repair & Maintenance 601-0000-60660 4,580.00 FIRST CHOICE A/C & HEATING… 211231 06/07/23 - SRR MAINTENANCE YARD H… Repair & Maintenance 601-0000-60660 1,814.40 146 CLICK HERE to Return to Agenda
Resolution No. 2023-XXX
Acceptance of Donation of Certain Real Property (APN: 604-050-018) – Bay Shore Adopted: July 18, 2023

Page 2 of 3 ends

La Quinta City CouncilJuly 18, 2023

La Quinta City Council
July 18, 2023