La Quinta City Council
May 7, 2024

exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a 131 CLICK HERE to Return to Agenda
Exhibit E

given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 132 CLICK HERE to Return to Agenda
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.

Exhibit F

133 CLICK HERE to Return to Agenda
Exhibit F

d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 134 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2024/25

RECOMMENDATION
Approve a Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce for fiscal year 2024/25; and authorize the City Manager to execute the document.

EXECUTIVE SUMMARY
• The City has had annual service agreements with the La Quinta Chamber of Commerce or the Greater Coachella Valley Chamber of Commerce (Chamber) since 1991 to support business development, retention, and tourism. • Per the proposed Memorandum of Understanding (MOU) (Attachment 1) the City would assist in funding State of the City, Hot Rod & Custom Car Show, and business engagement for approximately $40,500.
• The Gem both printed and digitally, will be distributed monthly to residents in La Quinta with exclusive City content and educational material related to Senate Bill 1383 (California’s Short-Lived Climate Pollutant Reduction) regulations for a total of 12 city pages for 9 months of the year and 10 city pages for 3 months of the year for a total of $134,089.

FISCAL IMPACT
Fiscal Year (FY)2024/25 budget would allocate funds for Chamber services in the Marketing & Tourism Promotions account (No. 101-3007-60461) and AB 939 Recycling Solutions account (No. 221-0000-60127). The fiscal impact breakdown is as follows:

State of the City $22,500 Increase $7,500 Venue rental and food cost increase
Hot Rod & Custom
Car Show
$10,000 No Change Proposed options
for elevated event
Business
Engagement
$8,000 No Change Same as last FY
The Gem
Publication
$133,089 No Change Same as last FY
BUSINESS SESSION ITEM NO. 2
135 CLICK HERE to Return to Agenda
The Gem Digital
Version
$1,000 Maintenance Fee Last year’s set up
fee was $7,500
TOTAL for FY
24/25
$174,589 w/o
Options
Option 1: LED
signage at Car
Show
$3,000 Additional option if
council approves
LED wayfinding
sign and video wall
Option 2:

Additional audio
at Car Show
$2,750 Additional option if
council approves
Addition of 6
perimeter speakers.

Allocation of funds is as follows:
• Marketing & Tourism account (No. 101-3007-60461) = $150,589 o Options would be allocated under Marketing & Tourism account • AB 939 Recycling Solutions account (No. 221-0000-60127) = $24,000

BACKGROUND/ANALYSIS
The MOU would be managed by the City Manager’s office. The scope of work includes:

1. The Gem Newsletter
a. Monthly Community newsletter circulated by mail to residences within La Quinta and includes digital format and distribution (i.e. email blasts, social media)

2. State of the City
a. Presentation by Mayor and Council of city progress and ongoing development efforts
b. Mayor and Council present business awards as determined by a process agreed to by both parties.
c. GCVCC would stage this annual event; City staff would design and approve format and content

3. 16th Annual Hot Rod & Custom Car Show Sponsorship
a. Community Event: annual car show at La Quinta Community Park. i. Projected event parameters include:
a. 80-150 vehicle entries;
b. 8-25 food/retail vendors and alcohol sales;
c. Live entertainment during the event; and
d. La Quinta auto dealership inclusion.
b. CityTitle Sponsorship, which includes: event materials branding (both print and digital), press release inclusion, and drive market promotion (in San Diego and Orange Counties)

4. Business Development
a. Business Outreach/Services
i. Ombudsman-like Services
136 CLICK HERE to Return to Agenda
ii. Strategic Advertising/Public Relations
iii. Regional Investment
iv. Workforce and Business Development
v. Data Collection of City’s Businesses

ALTERNATIVES
Council may choose to make modifications to the scope and/or funding levels.

Prepared by: Marcie Graham, Marketing Manager
Approved by: Gil Villalpando, Director of Business and Housing Attachment: 1. Memorandum of Understanding with the Greater Coachella Valley Chamber of Commerce
137 CLICK HERE to Return to Agenda

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IN WITNESS WHEREOF, the City and Chamber have executed this MOU to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA
a California municipal corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:___________________
ATTEST:

GREATER COACHELLA VALLEY CHAMBER

OF COMMERCE
_______________________
Brandon Marley, President
Greater Coachella Valley Chamber of Commerce
Dated:______________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
141 CLICK HERE to Return to Agenda
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144 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE COOPERATIVE AGREEMENT WITH COUNTY OF

RIVERSIDE TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE

MARSHAL AND MEDICAL EMERGENCY SERVICES AND APPROVE

COOPERATIVE AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA,

COACHELLA, AND COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER

TRUCK COMPANY

RECOMMENDATION
A. Approve a Cooperative Agreement with the County of Riverside to provide fire protection, fire prevention, rescue, fire marshal and medical emergency services; and authorize the City Manager to execute the Agreement.

B. Approve Cooperative Agreement between the Cities of Indio, La Quinta, Coachella, and the County of Riverside to share the cost of a ladder truck company; and authorize the City Manager to execute the Agreement.

EXECUTIVE SUMMARY
x The City contracts with the County of Riverside (County) for fire services. x The current Cooperative Agreement with the County for fire and medical emergency services (Fire Service Agreement) will expire on June 30, 2024. The proposed Fire Services Agreement (Attachment 1) term is from July 1, 2024, to June 30, 2029. x The current Cooperative Agreement between the Cities of Indio, La Quinta, Coachella and the County for ladder truck cost sharing (Ladder Truck Agreement) will expire on June 30, 2024. The proposed Ladder Truck Agreement (Attachment 2) term is from July 1 2024, to June 30, 2029 and includes ladder truck staffing and maintenance costs.

FISCAL IMPACT
Cost for fire services is estimated at approximately $9,434,448, for Fiscal Year (FY) 2024/25, including the cost of the ladder truck agreement. The annual fire property tax revenue is estimated to cover all costs for FY 2024/25. For each subsequent year after FY 2024/25, the County has included an approximated increase of 8.5%. Should expenses exceed the fire property tax revenue, the difference will come from the fire reserve balance.

BUSINESS SESSION ITEM NO. 3
145 CLICK HERE to Return to Agenda

BACKGROUND/ANALYSIS
Since 1986, the City has contracted fire services from the County, which in turn has an agreement with the California Department of Forestry and Fire Protection to provide fire services. The contract provides fire staffing for all three City fire stations, 24 hours a day, assigned to the City and Battalion Chief support to oversee day to day operations. In addition, the contract provides three Fire Marshal positions, including a Fire Marshal Supervisor, Specialist, and Inspector.

Since 2006, the City has participated in a cooperative agreement to operate a ladder truck for the mutual benefit of the Cities of La Quinta, Indio, Coachella and County. The cost allocation remains the same: the City of Indio contributes 50%, the County 25%, and the cities of Coachella and La Quinta each pay 12.5% of the actual cost of staffing and ladder truck maintenance. The estimated cost for FY 2024/25 is $271,515. On September 15, 2020, the City approved the acquisition of a replacement ladder truck, the new truck is currently delayed due to litigation with the manufacturer.

Approval of the proposed agreements represents a continuation of current service levels. In late 2021, Council approved to have a dedicated fire inspector for the City. Also, Council approved in June 2023 a dedicated fire supervisor for the City. In addition to these staffing changes, fire station 93 was approved to adopt municipal staffing, increasing staffing levels in October 2023.

The proposed agreements increase the term limits from 3-years to 5-years, running from July 1, 2024, to June 30, 2029, in accordance with the City’s Purchasing and Contracting Policy.

ALTERNATIVES
As the existing agreements expire June 30, 2024, and fire services are essential to public safety, staff does not recommend an alternative.

Prepared by: Lisa Chastain, Public Safety Management Analyst Approved by: Martha Mendez. Public Safety Deputy Director Attachments: 1. Fire Cooperative Agreement

2. Fire Ladder Truck Agreement
146 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
1 of 10

A COOPERATIVE AGREEMENT

TO PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL

AND MEDICAL EMERGENCY SERVICES FOR THE CITY OF LA QUINTA THIS AGREEMENT (“Agreement”), made and entered into this ____ day of ______________, 2024, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as “COUNTY”) and the City of La Quinta, a municipal corporation (hereinafter referred to as “CITY”), whereby it is agreed as follows:

SECTION I: PURPOSE
The purpose of this Agreement is to arrange for COUNTY, through its Cooperative Fire Programs Fire Protection Reimbursement Agreement (“CAL FIRE Agreement”) with the California Department of Forestry and Fire Protection (“CAL FIRE”) to provide CITY with fire protection, hazardous materials mitigation, technical rescue response, fire marshal, medical emergency services, and public service assists (hereinafter called “Fire Services”). This Agreement is entered into pursuant to the authority granted by Government Code section 55600 et seq., and will provide a unified, integrated, cooperative, regional fire protection system. COUNTY’s ability to perform under this Agreement is subject to the terms and conditions of the CAL FIRE Agreement.

SECTION II: DESIGNATION OF FIRE CHIEF
A. The County Fire Chief appointed by the County Board of Supervisors, or his/her designee (hereinafter referred to as “Chief”), shall represent COUNTY and CITY during the period of this Agreement, and Chief shall, under the supervision and direction of the County Board of Supervisors, have charge of the organization described in Exhibit “A,” attached hereto and made a part hereof, for the purpose of providing Fire Services as deemed necessary to satisfy the needs of both the COUNTY and CITY, except upon those lands wherein other agencies of government have responsibility for the same or similar Fire Services.

B. The COUNTY will assign an existing Chief Officer as the Fire Department Liaison (“Fire Liaison”). The Chief may delegate certain authority to the Fire Liaison, as the Chief’s duly authorized designee and the Fire Liaison shall be responsible for directing the Fire Services provided to CITY as set forth in Exhibit “A.” C. The Chief Deputy County Fire shall be the COUNTY Contract Administrator and is the liaison for the administration of this agreement.

D. COUNTY will be allowed flexibility in the assignment of available personnel and equipment in order to provide the Fire Services as agreed upon herein. This flexibility shall include staffing challenges. The CITY shall be notified of any changes in classifications provided that differ from the Exhibit “A.” ATTACHMENT 1
147 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
2 of 10
SECTION III: PAYMENT FOR SERVICES
A. CITY shall annually appropriate a fiscal year budget to support the Fire Services designated at a level of service mutually agreed upon by both parties and as set forth in Exhibit “A” for the term of this Agreement. This Exhibit may be amended in writing by mutual agreement by both parties or when a CITY requested increase or reduction in services is approved by COUNTY.

B. COUNTY provides fire personnel and services through its CAL FIRE Agreement. In the event CITY desires an increase or decrease in CAL FIRE or COUNTY civil service employees or services assigned to CITY as provided for in Exhibit “A,” CITY shall provide one hundred twenty (120) days’ written notice of the proposed requested increase or decrease. Proper notification shall include the following: (1) The total amount of increase or decrease; (2) The effective date of the increase or decrease; (3) The number of employees, by classification, affected by the proposed increase or decrease; and (4) the date the Notice is sent to COUNTY. If such notice is not provided, CITY shall reimburse COUNTY for relocation costs incurred by COUNTY because of the increase or decrease, in addition to any other remedies available resulting from the increase or decrease in services. COUNTY is under no obligation to approve any requested increase or decrease, and it is expressly understood by the parties that in no event will COUNTY authorize or approve CITY’s request to reduce services below the COUNTY Board of Supervisors approved staffing level for any fire station, or to reduce services to the extent that the services provided under this Agreement are borne by other jurisdictions.

COUNTY shall render a written decision on whether to allow or deny the increase or decrease within thirty (30) days of the notice provided pursuant to this section.

C. CITY shall pay COUNTY actual costs for Fire Services pursuant to this Agreement. COUNTY shall make a claim to CITY for the actual cost of contracted services, pursuant to Exhibit “A,” on a quarterly basis. The COUNTY is mandated per Government Code section 51350 for full cost recovery. CITY shall pay each claim, in full, within thirty (30) days after receipt thereof.

D. Any changes to the salaries or expenses set forth in Exhibit “A” made necessary by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes in the level of salaries or expenses, shall be paid from the funds represented as set forth in Exhibit “A.” The CITY is obligated to expend or appropriate any sum in excess of Exhibit “A” increased by action of the Legislature, CAL FIRE, or any other public agency with authority to direct changes. If within thirty (30) days after notice, in writing, from COUNTY to CITY that the actual cost of maintaining the services specified in Exhibit “A” as a result of action by the Legislature, CAL FIRE, or other public agency will exceed the total amount specified therein, and CITY has not agreed to make available the necessary additional funds, COUNTY shall have the right to unilaterally reduce the services furnished under this Agreement by an appropriate amount and shall promptly notify CITY, in writing, specifying the services to be reduced.

Any COUNTY or CAL FIRE personnel reduction resulting solely due to an increase in employee salaries or expenses occurring after signing this Agreement and set forth in 148 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
3 of 10
Exhibit “A” that CITY does not agree to fund, as described above, shall not be subject to relocation expense reimbursement by CITY. If CITY desires to add funds to the total included herein to cover the cost of increased salaries or services necessitated by actions described in this paragraph, such increase shall be accomplished by an additional appropriation by the City Council of CITY, and an amendment to Exhibits “A” and “C” approved by the parties hereto.

E. Chief Deputy County Fire, as the COUNTY Contract Administrator, may be authorized to negotiate and execute any amendments to Exhibit “A” or Exhibit “C” of this Agreement on behalf of COUNTY as authorized by the Board of Supervisors. CITY shall designate a “Contract Administrator” who shall, under the supervision and direction of CITY, be authorized to execute amendments to Exhibit “A” or “C” on behalf of CITY.

F. _______ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “B” are incorporated herein and shall additionally apply to this agreement regarding payment of services.

G. _______ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “C” are incorporated herein and shall additionally apply to this agreement regarding payment for the Fire Engine Use Agreement.

H. _______ [ ] (Check only if applicable, and please initial to acknowledge) Additional terms as set forth in the attached Exhibit “D” are incorporated herein and shall additionally apply to this agreement regarding payment for Fire Marshall Services.

I. Notwithstanding Paragraph G, as it relates to the Fire Engine Use Agreement, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this Agreement regarding payment of services. In the event that a fire engine, owned and maintained by the CITY has a catastrophic failure or is requested by the CITY, the COUNTY Fire Chief or Chief Deputy County Fire may allow use of a COUNTY fire engine, free of charge up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY fire engine. The rental fee shall be Two Thousand Two Hundred EightyFive Dollars ($2,285) per day, or Fifteen Thousand Nine Hundred Ninety-Five Dollars ($15,995) per week, not including equipment.

J. Notwithstanding Paragraph H, as it relates to Fire Marshal services, if applicable, additional terms as set forth are incorporated herein and shall additionally apply to this agreement regarding Fire Marshal services. In the event the CITY elects not to use Fire Marshal services outlined in Paragraph H (Exhibit “D”), the services must be provided by the COUNTY Office of the Fire Marshal pursuant to Health and Safety Code sections 13145 and 13146 and at a cost to the developer as outlined in COUNTY Ordinance No. 671 (Establishing Consolidated Fees For Land Use and Related Functions). Any services not provided for under Ordinance No. 671 will be at a cost to the CITY based upon the COUNTY-approved productive hourly rate for cost recovery. 149 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
4 of 10
K. In the event that a COUNTY owned squad, patrol (Type VI), or light vehicle is requested by the CITY for temporary operational use, the COUNTY Fire Chief or Chief Deputy County Fire may allow use of a COUNTY squad, patrol (Type VI), or light vehicle, free of charge up to one hundred twenty (120) days. After the initial one hundred twenty (120) days, a rental fee will be applied to the CITY invoice for use of said COUNTY squad, patrol (Type VI) or light vehicle as follows.

1. The squad rental fee shall be Fifty-two Dollars ($52) per day; or Three Hundred Sixty-two Dollars ($362) per week, not including equipment or fuel.

2. The patrol rental fee shall be Sixty-seven Dollars ($67) per day; or Four Hundred Seventy-one Dollars ($471) per week, not including equipment or fuel.

3. The light vehicle rental fee shall be Twenty-nine Dollars ($29) per day; or Two Hundred Four Dollars ($204) per week, not including equipment or fuel.

SECTION IV: INITIAL TERM AND AMENDMENT
A. The term of this Agreement shall be from July 1, 2024, to June 30, 2029.

B. One (1) year prior to the date of expiration of this Agreement, CITY shall give COUNTY written notice of whether CITY intends to enter into a new Agreement with COUNTY for Fire Services and, if so, whether CITY intends to request a change in the level of Fire Services provided under this Agreement.

SECTION V: TERMINATION
During the term of this Agreement, this Agreement may only be terminated by the voters of either the COUNTY or the CITY pursuant to Government Code section 55603.5.

SECTION VI: COOPERATIVE OPERATIONS
All Fire Services contemplated under this Agreement shall be performed by both parties to this Agreement working as one unit; therefore, personnel and/or equipment belonging to either CITY or COUNTY may be temporarily dispatched elsewhere from time to time for mutual aid.

SECTION VII: MUTUAL AID
Pursuant to Health and Safety Code Sections 13050 et seq., when rendering mutual aid or assistance, COUNTY may, at the request of CITY, demand payment of charges and seek reimbursement of CITY costs for personnel, equipment use, and operating expenses as funded herein, under authority given by Health and Safety Code sections 13051 and 13054. COUNTY, in seeking said reimbursement pursuant to such request of CITY, shall represent the CITY by following the procedures set forth in Health 150 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
5 of 10
and Safety Code Section 13052. Any recovery of CITY costs, less actual expenses, shall be paid or credited to the CITY, as directed by CITY.

In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code sections 13051 and 13054 to the officer designated by CITY.

SECTION VIII: SUPPRESSION COST RECOVERY
As provided in Health and Safety Code section 13009, County Ordinance No. 787.10, Section 5.D.2., and California Fire Code, COUNTY may bring an action for collection of suppression costs of any fire caused by negligence, violation of law, or failure to correct noticed fire safety violations. Additionally, COUNTY may bring action for collection to any person who negligently, intentionally or in violation of law causes an emergency response, including, but not limited to, a traffic accident, spill of toxic or flammable fluids or chemicals is liable for the costs of securing such emergency, including those costs pursuant to Government Code section 53150 et seq. as may be amended from time to time. When using CITY equipment and personnel under the terms of this Agreement, COUNTY may bring such actions for collection of costs incurred by CITY and the COUNTY. In such a case CITY appoints and designates COUNTY as its agent in said collection proceedings. In the event of recovery, COUNTY shall apportion the recovered amount via the annual Cost Allocation Plan. This recovery does not include CITY resources outside of this Cooperative Agreement. Those resources would require the CITY to obtain cost recovery directly.

In all such instances, COUNTY shall give timely notice of the possible application of Health and Safety Code section 13009 to the officer designated by CITY.

SECTION IX: PROPERTY ACCOUNTING
All personal property provided by CITY and by COUNTY for the purpose of providing Fire Services under the terms of this Agreement shall be marked and accounted for in such a manner as to conform to the standard operating procedure established by the COUNTY for the segregation, care, and use of the respective property of each.

SECTION X: FACILITY
CITY shall provide Fire Station(s), strategically located to provide standard response time within the City of La Quinta from which fire operations shall be conducted.

If the Fire Station(s) are owned by the CITY, the CITY shall maintain the facilities at CITY’s cost and expense. In the event CITY requests COUNTY to undertake repairs or maintenance costs or services, the costs and expenses of such repairs or maintenance shall be reimbursed to COUNTY through the Support Services Cost Allocation, or as a direct Invoice to the CITY.
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Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
6 of 10
SECTION XI: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITY, its agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the Services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.

To the fullest extent permitted by applicable law, CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder, by CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of CITY its officers, employees, subcontractors, agents, or representatives (collectively, "Liabilities"). Notwithstanding the foregoing, the only Liabilities with respect to which CITY’s obligation to indemnify, including the cost to defend, the Indemnitees does not apply is with respect to Liabilities resulting from the negligence or willful misconduct of an Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.

SECTION XII: AUDIT
A. COUNTY and CITY agree that their designated representative shall have the right to review and to copy any records and supporting documentation of the other party hereto, pertaining to the performance of this Agreement. COUNTY and CITY agree to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated or as required by law, and to allow the auditor(s) of the other party access to such records during normal business hours COUNTY and CITY agree to a similar right to audit records in any subcontract related to performance of this Agreement. (Gov. Code, § 8546.7.) B. Each party shall bear their own costs in performing a requested audit. 152 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
7 of 10
SECTION XIII: DISPUTES
CITY shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITY, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief or County Contract Administrator that a situation exists under this Agreement in which a decision to serve the interest of CITY has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITY and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITY and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITY and COUNTY representatives may be resolved, by mutual agreement of the parties, through mediation. Such mediator will be jointly selected by the parties. The costs associated with mediator shall be shared equally among the participating parties. If the mediation does not resolve the issue(s), or if the parties cannot agree to mediation, the parties reserve the right to seek remedies as provided by law or in equity. The parties agree, pursuant to Battaglia Enterprises v.

Superior Court (2013) 215 Cal.App.4th 309, that each of the parties are sophisticated and negotiated this agreement and this venue at arm’s length. Pursuant to this Agreement, the parties agree that venue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County.

Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this Section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims that involve CAL FIRE employees, the claims shall be submitted to State of California Office of Risk and Insurance Management Department of General Services directly for processing.

SECTION XIV: ATTORNEYS’ FEES

If CITY fails to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available.

In the event of litigation between COUNTY and CITY to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation.
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Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
8 of 10
SECTION XV: DELIVERY OF NOTICES
Any notices to be served pursuant to this Agreement shall be considered delivered when deposited in the United States mail and addressed to:

COUNTY OF RIVERSIDE CITY OF LA QUINTA
Riverside County Fire Chief City Manager
210 West San Jacinto Avenue 78–495 Calle Tampico
Perris, CA 92570 La Quinta, CA 92253
Provisions of this section do not preclude any notices being delivered in person to the addresses shown above. Delivery in person shall constitute service hereunder, effective when such service is made.

SECTION XVI: PUBLIC RECORDS ACT REQUESTS
The parties understand and acknowledge that, as public agencies, COUNTY and CITY are required to comply with the Public Records Act (“PRA,” Gov. Code, § 7920 et seq.), which provides for the right of access to public records and other information in the event of the receipt of a qualifying request under the PRA. The parties understand and acknowledge that such compliance may require disclosure of all relevant, non-exempt documents that fall within the scope of a qualifying request under the PRA, including documents received from and/or concerning the other party to this Agreement.

SECTION XVII: ELECTRONIC SIGNATURE
This agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transaction Act ((“CUETA”) Civ. Code, §§ 1633.1 to 1633.17), for executing this agreement. The parties further agree that the electronic signatures of the parties included in this agreement are intended to authenticate this writing and to have the same force and effect as manual signatures.

Electronic signature means an electronic sound, symbol, or process attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For purposes of this section, a digital signature is a type of “electronic signature” as defined in subdivision (i) of Section 1633.2 of the Civil Code. 154 CLICK HERE to Return to Agenda
Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
9 of 10
SECTION XVIII: ENTIRE CONTRACT
This Agreement contains the whole contract between the parties for the provision of Fire Services. It may be amended or modified upon the mutual written consent of the parties hereto where in accordance with applicable state law. This Agreement does NOT supplement other specific agreements entered into by both parties for equipment or facilities, and excepting those equipment or facilities agreements, this Agreement cancels and supersedes any previous agreement for the same or similar services. [Signature Provisions on following page]
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Cooperative Fire Agreement
City of La Quinta
July 1, 2024 to June 30, 2029
10 of 10
IN WITNESS, WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written.

CITY OF LA QUINTA
Dated: ___________________________ By: _____________________________ Jon McMillen, City Manager
ATTEST: APPROVED AS TO FORM:

By: _____________________________ By: _____________________________ Monika Radeva, City Clerk William H. Ihrke, City Attorney COUNTY OF RIVERSIDE, a political
subdivision of the State of California
Dated: ___________________________ By: _____________________________ Chair, Board of Supervisors
ATTEST: APPROVED AS TO FORM:

KIMBERLY A. RECTOR MINH C. TRAN,
Clerk of the Board County Counsel
By: _____________________________ By: _____________________________ Deputy MELISSA R. CUSHMAN
Deputy County Counsel
Contract Cities\COOPERATIVE AGREEMENT\TEMPLATE\COOPERATIVE AGREEMENTS\DRAFTS\TEMPLATE COOPERATIVE AGREEMENT DRAFT 20240101.docx 156 CLICK HERE to Return to Agenda

CAPTAINS CAPTAIN

MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #32
Medic Engine 269,261 1 237,365 1 410,127 2 466,528 2 1,383,282 6 STA #70
Medic Engine 269,261 1 237,365 1 410,127 2 466,528 2 1,383,282 6 STA #93
Medic Engine 538,523 2 237,365 1 267,899 1 205,064 1 233,264 1 1,482,115 6 Fixed Relief 269,261 1 237,365 1 233,264 1 739,891 3
237,365 1 267,899 1 233,264 1 738,528 3
66–HR Workweek 269,261 1 237,365 1 233,264 1 739,891 3
SUBTOTALS 1,615,569 1,424,192 535,797 1,025,318 1,866,113 $6,466,989 66 2 5 8 27
205,757 205,757 1
183,114 183,114 1
159,587 159,587 1
$548,458 30
26,620 764,781 28.73
9,914 9,914 1
2,720 13,898 144,602 10.38
7,655 206,672 27
26,489 36.51 271,868
81,675 245,026 3
27,633 38.08 283,599
11,857 3,151 51,327
$1,977,787
60,949
36,250 108,750 3
271,515 12.50%

28.73 $9,434,448
* (11,394,613)
($1,960,164)
* (2,830,712)
(8,751,901)
188,000
($11,394,613)
327.0
5,270 1.13

10.38 0.60
3 ** 28.73
3 4
Hazmat Support (Schedule I)
per assigned Staff **
per Entity Allocation
per Fire Suppression Equip
Medic FTE and
per Station
per Station
per Station
per Defib
per Call and
per Call and
Administrative/Operational (Schedule A)
Volunteer Program (Schedule B)
Medic Program (Schedule C)
Battalion Chief Support (Schedule D)
ECC Support (Schedule E)
per Fire Station Staff
per Call and
Fleet Support (Schedule F)
Comm/IT Support (Schedule G)

SUPPORT SERVICES ESTIMATE SUBTOTAL
COOPERATIVE TRUCK AGREEMENT 12.5%
Monitors/Defibs
EXHIBIT "A"
Vac. Relief - Engine

MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2024/2025
FIRE SYSTEMS INSPECTOR (PCN 139101) each
FIRE SAFETY SPECIALIST (PCN 131996)
*See notation below for estimate assumptions

SUBTOTAL STAFF

SUBTOTAL
each
FIRE SAFETY SUPERVISOR (PCN 144121) each

TO THE COOPERATIVE AGREEMENT TO PROVIDE
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Assigned Medic FTE
Number of Calls
Number of Hazmat Calls
Assigned Staff
Battalion Chief Allocation
Fire Stations
Hazmat Stations

FIRE PREVENTION, RESCUE, FIRE MARSHAL AND

DIRECT CHARGES
FIRE ENGINE USE AGREEMENT each engine

TOTAL ESTIMATED CITY BUDGET

TOTAL STAFF COUNT

ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer
Total Assigned Staff
Indio Truck (12.5%)

NET ESTIMATED CITY BUDGET

LA QUINTA ESTIMATED FIRE TAX CREDIT

STRUCTURAL FIRE TAXES

TOTAL ESTIMATED TAX FUNDING
FY24/25 ESTIMATE

CITY OF LA QUINTA

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381,708 36,250
376,698 26,620
315,635 9,914
269,261 13,898
302,696 2,720
237,365 7,655
267,899 26,489
205,064 36.51
233,264 81,675
144,534 27,633
110,278 38.08
210,212 1,777
145,731 427.33
114,663 11,857
205,757 3,151.42
183,114 2,087
159,587
96,537
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Laundry Services Office Equip Non Fixe
Household Furnishings Rent-Lease Bldgs
Trash Locks/Keys
Maint-Underground Tanks Improvements-Buildin
Maint-Copier Machines Awards/Recognition
Maint-Kitchen Equipment Electricity
Maint-Office Equipment Heating Fuel
Maint-Service Contracts Water
Maint-Telephone Interfnd Exp-Utilities

MEDIC MONITORS/DEFIBS REPLACEMENT

BC SUPPORT

ECC STATION

ECC CALLS

CAPT MEDIC
ENG

ENG/MEDIC
Pharmaceuticals
Cleaning and Custodial Supp Licenses And Permits

HAZMAT VEHICLE REPLACEMENT

FIRE SYSTEMS INSPECTOR

OFFICE ASSISTANT III
*Cost Assumptions:
- Non-Safety Staff based on FY24/25 estimates and Support Services from previous FY23/24 with 5% increase.

FY 24/25 DIRECT BILL ACCOUNT CODE
Cellular Phone Maint-Building and Im
Pager Service Maint-Extermination
Telephone Service Medical-Dental Suppl
Household Expense
Facility Support - Facility maitenance staff with associated operating costs.

Hazmat Program - Support staff, operating costs, and vehicle replacement

MEDIC FTE
support functions

FIRE ENGINE
SRVDEL

VOL DEL

DEPUTY CHIEF

DIV CHIEF
CAPT

BAT CHIEF
Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Communications / IT Support - Support staff, communications, radio maintenance, computer Emergency Command Center Support - Dispatch services costs FY 24/25 POSITION SALARIES TOP STEP
Other Medical Care M
Appliances

FF II/MEDIC
- Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary - All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024

FIRE SAFETY SPECIALIST

HAZMAT STATION

HAZMAT CALLS

FLEET SUPPORT

COMM/IT STATION

COMM/IT CALLS

FACILITY STATION

FACILITY FTE

DEPUTY FIRE MARSHAL

EMERGENCY MEDICAL SERVICE SPEC

EXECUTIVE ASSISTANT II

FIRE SAFETY SUPERVISOR

ADMIN SVCS ASST
SUPPORT SERVICES (Fire Cost Allocation Plan)
Personnel
Data Processing
Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Defibrillator replacement cycle.

Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Training
Finance / Accounting
Administrative & Operational Services
Office Supplies/Equip.

Fire Fighting Equip.

Public Affairs / Education
Procurement
as part of their contracted services.

FF II

ADMIN SVCS ANALYST II
FY24/25 ESTIMATE

CITY OF LA QUINTA

158 CLICK HERE to Return to Agenda

CAPTAINS CAPTAIN

MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #32
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #70
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #93
Medic Engine 597,630 2 263,337 1 297,615 1 227,505 1 259,074 1 1,645,162 6 Fixed Relief 298,815 1 263,337 1 259,074 1 821,227 3
263,337 1 297,615 1 259,074 1 820,026 3
66–HR Workweek 298,815 1 263,337 1 259,074 1 821,227 3
SUBTOTALS 1,792,891 1,580,024 595,230 1,137,525 2,072,595 $7,178,264 66 2 5 8 27
205,757 205,757 1
183,114 183,114 1
159,587 159,587 1
$548,458 30
26,620 764,781 28.73
9,914 9,914 1
2,720 13,898 144,602 10.38
7,655 206,672 27
26,489 36.51 271,868
81,675 245,026 3
27,633 38.08 283,599
11,857 3,151 51,327
$1,977,787
60,949
55,000 165,000 3
301,085 12.50%

28.73 $10,231,543
* (11,394,613)
($1,163,070)
* (2,830,712)
(8,751,901)
188,000
($11,394,613)
327.0
5,270 1.13

10.38 0.60
3 ** 28.73
3 4
Hazmat Stations
Number of Hazmat Calls
Number of Calls Indio Truck (12.5%)
Assigned Medic FTE Battalion Chief Allocation
Monitors/Defibs Total Assigned Staff

STRUCTURAL FIRE TAXES

ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer

TOTAL ESTIMATED TAX FUNDING
Fire Stations Assigned Staff

TOTAL ESTIMATED CITY BUDGET

LA QUINTA ESTIMATED FIRE TAX CREDIT

NET ESTIMATED CITY BUDGET
FIRE ENGINE USE AGREEMENT each engine
COOPERATIVE TRUCK AGREEMENT 12.5%

TOTAL STAFF COUNT
Hazmat Support (Schedule I) per Call and per Station

SUPPORT SERVICES ESTIMATE SUBTOTAL

DIRECT CHARGES
ECC Support (Schedule E) per Call and per Station
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff FIRE SYSTEMS INSPECTOR (PCN 139101) each

SUBTOTAL
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff **

SUBTOTAL STAFF
FIRE SAFETY SUPERVISOR (PCN 144121) each
FIRE SAFETY SPECIALIST (PCN 131996) each
*See notation below for estimate assumptions
Vac. Relief - Engine
EXHIBIT "A"

TO THE COOPERATIVE AGREEMENT TO PROVIDE

FIRE PREVENTION, RESCUE, FIRE MARSHAL AND

MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2025/2026
FY25/26 ESTIMATE

CITY OF LA QUINTA

FY2025/2026
TOTAL ESTIMATED CITY BUDGET $10,231,543
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424,655 55,000
419,073 26,620
350,396 9,914
298,815 13,898
330,385 2,720
263,337 7,655
297,615 26,489
227,505 36.51
259,074 81,675
144,534 27,633
110,278 38.08
210,212 1,777
145,731 427.33
114,663 11,857
205,757 3,151.42
183,114 2,087
159,587
96,537
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Maint-Service Contracts Water
Maint-Telephone Interfnd Exp-Utilities
Maint-Underground Tanks Improvements-Buildin
Maint-Copier Machines Awards/Recognition
Maint-Kitchen Equipment Electricity
Maint-Office Equipment Heating Fuel
Laundry Services Office Equip Non Fixe
Household Furnishings Rent-Lease Bldgs
Trash Locks/Keys
Household Expense Other Medical Care M
Appliances Pharmaceuticals
Cleaning and Custodial Supp Licenses And Permits
Cellular Phone Maint-Building and Im
Pager Service Maint-Extermination
Telephone Service Medical-Dental Suppl
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount - Non-Safety Staff based on FY24/25 estimates and Support Services from previous FY23/24 with 5% increase.

FY 25/26 DIRECT BILL ACCOUNT CODE

FIRE SAFETY SUPERVISOR HAZMAT CALLS

FIRE SAFETY SPECIALIST HAZMAT VEHICLE REPLACEMENT

FIRE SYSTEMS INSPECTOR

OFFICE ASSISTANT III

DEPUTY FIRE MARSHAL FACILITY STATION

EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE

EXECUTIVE ASSISTANT II HAZMAT STATION

FF II/MEDIC FLEET SUPPORT

ADMIN SVCS ANALYST II COMM/IT STATION

ADMIN SVCS ASST COMM/IT CALLS

ENG BC SUPPORT

ENG/MEDIC ECC STATION

FF II ECC CALLS

BAT CHIEF VOL DEL

CAPT MEDIC FTE

CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 25/26 POSITION SALARIES TOP STEP

DEPUTY CHIEF FIRE ENGINE

DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maitenance staff with associated operating costs.

Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services.

Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.

Training Public Affairs / Education
Data Processing Fire Fighting Equip.

Personnel Office Supplies/Equip.

SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
FY25/26 ESTIMATE

CITY OF LA QUINTA

160 CLICK HERE to Return to Agenda

CAPTAINS CAPTAIN

MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #32
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #70
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #93
Medic Engine 597,630 2 263,337 1 297,615 1 227,505 1 259,074 1 1,645,162 6 Fixed Relief 298,815 1 263,337 1 259,074 1 821,227 3
263,337 1 297,615 1 259,074 1 820,026 3
66–HR Workweek 298,815 1 263,337 1 259,074 1 821,227 3
SUBTOTALS 1,792,891 1,580,024 595,230 1,137,525 2,072,595 $7,178,264 66 2 5 8 27
205,757 205,757 1
183,114 183,114 1
159,587 159,587 1
$548,458 30
26,620 764,781 28.73
9,914 9,914 1
2,720 13,898 144,602 10.38
7,655 206,672 27
26,489 36.51 271,868
81,675 245,026 3
27,633 38.08 283,599
11,857 3,151 51,327
$1,977,787
60,949
55,000 165,000 3
301,085 12.50%

28.73 $10,231,543
* (11,394,613)
($1,163,070)
* (2,830,712)
(8,751,901)
188,000
($11,394,613)
327.0
5,270 1.13

10.38 0.60
3 ** 28.73
3 4
Hazmat Stations
Number of Hazmat Calls
Number of Calls Indio Truck (12.5%)
Assigned Medic FTE Battalion Chief Allocation
Monitors/Defibs Total Assigned Staff

STRUCTURAL FIRE TAXES

ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer

TOTAL ESTIMATED TAX FUNDING
Fire Stations Assigned Staff

TOTAL ESTIMATED CITY BUDGET

LA QUINTA ESTIMATED FIRE TAX CREDIT

NET ESTIMATED CITY BUDGET
FIRE ENGINE USE AGREEMENT each engine
COOPERATIVE TRUCK AGREEMENT 12.5%

TOTAL STAFF COUNT
Hazmat Support (Schedule I) per Call and per Station

SUPPORT SERVICES ESTIMATE SUBTOTAL

DIRECT CHARGES
ECC Support (Schedule E) per Call and per Station
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff FIRE SYSTEMS INSPECTOR (PCN 139101) each

SUBTOTAL
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff **

SUBTOTAL STAFF
FIRE SAFETY SUPERVISOR (PCN 144121) each
FIRE SAFETY SPECIALIST (PCN 131996) each
*See notation below for estimate assumptions
Vac. Relief - Engine
EXHIBIT "A"

TO THE COOPERATIVE AGREEMENT TO PROVIDE

FIRE PREVENTION, RESCUE, FIRE MARSHAL AND

MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2026/2027
FY26/27 ESTIMATE

CITY OF LA QUINTA

$10,231,543
FY2026/2027

TOTAL ESTIMATED CITY BUDGET
FY2026
161 CLICK HERE to Return to Agenda
424,655 55,000
419,073 26,620
350,396 9,914
298,815 13,898
330,385 2,720
263,337 7,655
297,615 26,489
227,505 36.51
259,074 81,675
144,534 27,633
110,278 38.08
210,212 1,777
145,731 427.33
114,663 11,857
205,757 3,151.42
183,114 2,087
159,587
96,537
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Maint-Service Contracts Water
Maint-Telephone Interfnd Exp-Utilities
Maint-Underground Tanks Improvements-Buildin
Maint-Copier Machines Awards/Recognition
Maint-Kitchen Equipment Electricity
Maint-Office Equipment Heating Fuel
Laundry Services Office Equip Non Fixe
Household Furnishings Rent-Lease Bldgs
Trash Locks/Keys
Household Expense Other Medical Care M
Appliances Pharmaceuticals
Cleaning and Custodial Supp Licenses And Permits
Cellular Phone Maint-Building and Im
Pager Service Maint-Extermination
Telephone Service Medical-Dental Suppl
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount - Non-Safety Staff based on FY24/25 estimates and Support Services from previous FY23/24 with 5% increase.

FY 26/27 DIRECT BILL ACCOUNT CODE

FIRE SAFETY SUPERVISOR HAZMAT CALLS

FIRE SAFETY SPECIALIST HAZMAT VEHICLE REPLACEMENT

FIRE SYSTEMS INSPECTOR

OFFICE ASSISTANT III

DEPUTY FIRE MARSHAL FACILITY STATION

EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE

EXECUTIVE ASSISTANT II HAZMAT STATION

FF II/MEDIC FLEET SUPPORT

ADMIN SVCS ANALYST II COMM/IT STATION

ADMIN SVCS ASST COMM/IT CALLS

ENG BC SUPPORT

ENG/MEDIC ECC STATION

FF II ECC CALLS

BAT CHIEF VOL DEL

CAPT MEDIC FTE

CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 26/27 POSITION SALARIES TOP STEP

DEPUTY CHIEF FIRE ENGINE

DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maitenance staff with associated operating costs.

Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services.

Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.

Training Public Affairs / Education
Data Processing Fire Fighting Equip.

Personnel Office Supplies/Equip.

SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
FY26/27 ESTIMATE

CITY OF LA QUINTA

162 CLICK HERE to Return to Agenda

CAPTAINS CAPTAIN

MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #32
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #70
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #93
Medic Engine 597,630 2 263,337 1 297,615 1 227,505 1 259,074 1 1,645,162 6 Fixed Relief 298,815 1 263,337 1 259,074 1 821,227 3
263,337 1 297,615 1 259,074 1 820,026 3
66–HR Workweek 298,815 1 263,337 1 259,074 1 821,227 3
SUBTOTALS 1,792,891 1,580,024 595,230 1,137,525 2,072,595 $7,178,264 66 2 5 8 27
205,757 205,757 1
183,114 183,114 1
159,587 159,587 1
$548,458 30
26,620 764,781 28.73
9,914 9,914 1
2,720 13,898 144,602 10.38
7,655 206,672 27
26,489 36.51 271,868
81,675 245,026 3
27,633 38.08 283,599
11,857 3,151 51,327
$1,977,787
60,949
55,000 165,000 3
301,085 12.50%

28.73 $10,231,543
* (11,394,613)
($1,163,070)
* (2,830,712)
(8,751,901)
188,000
($11,394,613)
327.0
5,270 1.13

10.38 0.60
3 ** 28.73
3 4
Hazmat Stations
Number of Hazmat Calls
Number of Calls Indio Truck (12.5%)
Assigned Medic FTE Battalion Chief Allocation
Monitors/Defibs Total Assigned Staff

STRUCTURAL FIRE TAXES

ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer

TOTAL ESTIMATED TAX FUNDING
Fire Stations Assigned Staff

TOTAL ESTIMATED CITY BUDGET

LA QUINTA ESTIMATED FIRE TAX CREDIT

NET ESTIMATED CITY BUDGET
FIRE ENGINE USE AGREEMENT each engine
COOPERATIVE TRUCK AGREEMENT 12.5%

TOTAL STAFF COUNT
Hazmat Support (Schedule I) per Call and per Station

SUPPORT SERVICES ESTIMATE SUBTOTAL

DIRECT CHARGES
ECC Support (Schedule E) per Call and per Station
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff FIRE SYSTEMS INSPECTOR (PCN 139101) each

SUBTOTAL
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff **

SUBTOTAL STAFF
FIRE SAFETY SUPERVISOR (PCN 144121) each
FIRE SAFETY SPECIALIST (PCN 131996) each
*See notation below for estimate assumptions
Vac. Relief - Engine
EXHIBIT "A"

TO THE COOPERATIVE AGREEMENT TO PROVIDE

FIRE PREVENTION, RESCUE, FIRE MARSHAL AND

MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2027/2028
FY27/28 ESTIMATE

CITY OF LA QUINTA

FY2027/2028
TOTAL ESTIMATED CITY BUDGET $10,231,543
163 CLICK HERE to Return to Agenda
424,655 55,000
419,073 26,620
350,396 9,914
298,815 13,898
330,385 2,720
263,337 7,655
297,615 26,489
227,505 36.51
259,074 81,675
144,534 27,633
110,278 38.08
210,212 1,777
145,731 427.33
114,663 11,857
205,757 3,151.42
183,114 2,087
159,587
96,537
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Maint-Service Contracts Water
Maint-Telephone Interfnd Exp-Utilities
Maint-Underground Tanks Improvements-Buildin
Maint-Copier Machines Awards/Recognition
Maint-Kitchen Equipment Electricity
Maint-Office Equipment Heating Fuel
Laundry Services Office Equip Non Fixe
Household Furnishings Rent-Lease Bldgs
Trash Locks/Keys
Household Expense Other Medical Care M
Appliances Pharmaceuticals
Cleaning and Custodial Supp Licenses And Permits
Cellular Phone Maint-Building and Im
Pager Service Maint-Extermination
Telephone Service Medical-Dental Suppl
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount - Non-Safety Staff based on FY24/25 estimates and Support Services from previous FY23/24 with 5% increase.

FY 27/28 DIRECT BILL ACCOUNT CODE

FIRE SAFETY SUPERVISOR HAZMAT CALLS

FIRE SAFETY SPECIALIST HAZMAT VEHICLE REPLACEMENT

FIRE SYSTEMS INSPECTOR

OFFICE ASSISTANT III

DEPUTY FIRE MARSHAL FACILITY STATION

EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE

EXECUTIVE ASSISTANT II HAZMAT STATION

FF II/MEDIC FLEET SUPPORT

ADMIN SVCS ANALYST II COMM/IT STATION

ADMIN SVCS ASST COMM/IT CALLS

ENG BC SUPPORT

ENG/MEDIC ECC STATION

FF II ECC CALLS

BAT CHIEF VOL DEL

CAPT MEDIC FTE

CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 27/28 POSITION SALARIES TOP STEP

DEPUTY CHIEF FIRE ENGINE

DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maitenance staff with associated operating costs.

Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services.

Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.

Training Public Affairs / Education
Data Processing Fire Fighting Equip.

Personnel Office Supplies/Equip.

SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
FY27/28 ESTIMATE

CITY OF LA QUINTA

164 CLICK HERE to Return to Agenda

CAPTAINS CAPTAIN

MEDICS ENGINEERS ENGINEER MEDICS FF II FFII MEDICS TOTALS STA #32
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #70
Medic Engine 298,815 1 263,337 1 455,010 2 518,149 2 1,535,311 6 STA #93
Medic Engine 597,630 2 263,337 1 297,615 1 227,505 1 259,074 1 1,645,162 6 Fixed Relief 298,815 1 263,337 1 259,074 1 821,227 3
263,337 1 297,615 1 259,074 1 820,026 3
66–HR Workweek 298,815 1 263,337 1 259,074 1 821,227 3
SUBTOTALS 1,792,891 1,580,024 595,230 1,137,525 2,072,595 $7,178,264 66 2 5 8 27
205,757 205,757 1
183,114 183,114 1
159,587 159,587 1
$548,458 30
26,620 764,781 28.73
9,914 9,914 1
2,720 13,898 144,602 10.38
7,655 206,672 27
26,489 36.51 271,868
81,675 245,026 3
27,633 38.08 283,599
11,857 3,151 51,327
$1,977,787
60,949
55,000 165,000 3
301,085 12.50%

28.73 $10,231,543
* (11,394,613)
($1,163,070)
* (2,830,712)
(8,751,901)
188,000
($11,394,613)
327.0
5,270 1.13

10.38 0.60
3 ** 28.73
3 4
Hazmat Stations
Number of Hazmat Calls
Number of Calls Indio Truck (12.5%)
Assigned Medic FTE Battalion Chief Allocation
Monitors/Defibs Total Assigned Staff

STRUCTURAL FIRE TAXES

ESTIMATED REDEVELOPMENT PASS THRU
total contract transfer

TOTAL ESTIMATED TAX FUNDING
Fire Stations Assigned Staff

TOTAL ESTIMATED CITY BUDGET

LA QUINTA ESTIMATED FIRE TAX CREDIT

NET ESTIMATED CITY BUDGET
FIRE ENGINE USE AGREEMENT each engine
COOPERATIVE TRUCK AGREEMENT 12.5%

TOTAL STAFF COUNT
Hazmat Support (Schedule I) per Call and per Station

SUPPORT SERVICES ESTIMATE SUBTOTAL

DIRECT CHARGES
ECC Support (Schedule E) per Call and per Station
Fleet Support (Schedule F) per Fire Suppression Equip
Comm/IT Support (Schedule G) per Call and per Station
Volunteer Program (Schedule B) per Entity Allocation
Medic Program (Schedule C) Medic FTE and per Defib
Battalion Chief Support (Schedule D) per Fire Station Staff FIRE SYSTEMS INSPECTOR (PCN 139101) each

SUBTOTAL
SUPPORT SERVICES ESTIMATE (Fire Cost Allocation Plan)
Administrative/Operational (Schedule A) per assigned Staff **

SUBTOTAL STAFF
FIRE SAFETY SUPERVISOR (PCN 144121) each
FIRE SAFETY SPECIALIST (PCN 131996) each
*See notation below for estimate assumptions
Vac. Relief - Engine
EXHIBIT "A"

TO THE COOPERATIVE AGREEMENT TO PROVIDE

FIRE PREVENTION, RESCUE, FIRE MARSHAL AND

MEDICAL EMERGENCY FOR THE CITY OF LA QUINTA
DATED APRIL 1, 2024 FOR FY2028/2029
FY28/29 ESTIMATE

CITY OF LA QUINTA

TOTAL ESTIMATED CITY BUDGET $10,231,543
FY2028/2029
165 CLICK HERE to Return to Agenda
424,655 55,000
419,073 26,620
350,396 9,914
298,815 13,898
330,385 2,720
263,337 7,655
297,615 26,489
227,505 36.51
259,074 81,675
144,534 27,633
110,278 38.08
210,212 1,777
145,731 427.33
114,663 11,857
205,757 3,151.42
183,114 2,087
159,587
96,537
520230 522310
520300 522360
520320 522860
520800 522870
520805 522890
520815 523220
520830 523680
520840 526700
520845 526940
521380 527280
521440 529500
521540 529510
521600 529550
521660 537240
521680 542060
Maint-Service Contracts Water
Maint-Telephone Interfnd Exp-Utilities
Maint-Underground Tanks Improvements-Buildin
Maint-Copier Machines Awards/Recognition
Maint-Kitchen Equipment Electricity
Maint-Office Equipment Heating Fuel
Laundry Services Office Equip Non Fixe
Household Furnishings Rent-Lease Bldgs
Trash Locks/Keys
Household Expense Other Medical Care M
Appliances Pharmaceuticals
Cleaning and Custodial Supp Licenses And Permits
Cellular Phone Maint-Building and Im
Pager Service Maint-Extermination
Telephone Service Medical-Dental Suppl
*Cost Assumptions:
- All Salaries based on PRELIM Salary, Pay Differentials, and Operating Expenses Schedule FY 2024-2025 Dated February 14, 2024 - Benefits and Admin Fee based on Staff Benefit Rate Matrix FY 2024-25 dated January 2024 Preliminary with PERS adjusted to higher amount - Non-Safety Staff based on FY24/25 estimates and Support Services from previous FY23/24 with 5% increase.

FY 28/29 DIRECT BILL ACCOUNT CODE

FIRE SAFETY SUPERVISOR HAZMAT CALLS

FIRE SAFETY SPECIALIST HAZMAT VEHICLE REPLACEMENT

FIRE SYSTEMS INSPECTOR

OFFICE ASSISTANT III

DEPUTY FIRE MARSHAL FACILITY STATION

EMERGENCY MEDICAL SERVICE SPEC FACILITY FTE

EXECUTIVE ASSISTANT II HAZMAT STATION

FF II/MEDIC FLEET SUPPORT

ADMIN SVCS ANALYST II COMM/IT STATION

ADMIN SVCS ASST COMM/IT CALLS

ENG BC SUPPORT

ENG/MEDIC ECC STATION

FF II ECC CALLS

BAT CHIEF VOL DEL

CAPT MEDIC FTE

CAPT MEDIC MEDIC MONITORS/DEFIBS REPLACEMENT
Hazmat Program - Support staff, operating costs, and vehicle replacement FY 28/29 POSITION SALARIES TOP STEP

DEPUTY CHIEF FIRE ENGINE

DIV CHIEF SRVDEL
Communications / IT Support - Support staff, communications, radio maintenance, computer support functions
Facility Support - Facility maitenance staff with associated operating costs.

Battalion Chief Support - Pooled BC coverage for Cities/Agencies that do not include BC staffing as part of their contracted services.

Fleet Support - Support staff, automotive costs, vehicle/engine maintenance, fuel costs Emergency Command Center Support - Dispatch services costs Volunteer Program - Support staff, Workers Comp, and Personal Liability Insurance Medic Program - Support staff, Training, Certification, Case Review & Reporting, Monitor/ Defibrillator replacement cycle.

Training Public Affairs / Education
Data Processing Fire Fighting Equip.

Personnel Office Supplies/Equip.

SUPPORT SERVICES (Fire Cost Allocation Plan)
Administrative & Operational Services
Finance / Accounting Procurement
FY28/29 ESTIMATE

CITY OF LA QUINTA

166 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
1 of 8

A COOPERATIVE AGREEMENT BETWEEN THE CITY OF INDIO, THE CITY OF LA

QUINTA, THE CITY OF COACHELLA, AND THE COUNTY OF RIVERSIDE TO

SHARE THE COST OF A LADDER TRUCK COMPANY
THIS AGREEMENT (“Agreement”) was made and entered into this ______ day of ___________, 2024, by and between the County of Riverside, a political subdivision of the State of California, on behalf of the Fire Department (hereinafter referred to as “COUNTY”), and the City of Indio, City of La Quinta, and the City of Coachella, each a duly created city (hereinafter each a “CITY” and collectively the “CITIES”). COUNTY and CITIES are hereinafter collectively referred to as the “Parties.” SECTION I: PURPOSE
A. The COUNTY has contracted with the CITIES individually for the provision of Fire Protection, Fire Prevention, Rescue, and Medical Services in a separate cooperative agreement, respectively.

B. The CITIES and COUNTY desire to enter into a cost sharing agreement for a ladder truck which will be of mutual benefit for all involved agencies.

C. The CITIES and COUNTY believe the ladder truck staffing cost should be equitably distributed to the participating agencies.

NOW, THEREFORE, IT IS AGREED as follows:

SECTION II: COOPERATIVE OPERATIONS
Emergency Responses: The ladder truck shall be dispatched, when available, to all residential and commercial structure fires within the jurisdictions of the CITIES and COUNTY. The ladder truck shall also be utilized for staffing and expertise in other emergencies relating to entrapment and medical emergencies. The truck shall be located in a position to provide a response time of fifteen minutes, or less, to the CITIES.

SECTION III: COST SHARE
The Parties agree the cost of the ladder truck shall be billed to CITIES by the COUNTY with the normal quarterly billing pursuant to the CITIES’ respective cooperative agreements, and the cost will be shown as a line item on that bill. The CITIES will receive an estimated cost of the ladder truck staffing based on the top step salaries of the personnel assigned to the ladder truck, at the first of the fiscal year. The cost pool of the ladder truck shall consist of the salaries of 2.3 Fire Captains, 2.3 Fire Apparatus Engineers, 3 Firefighter II Paramedics, and 1.4 Firefighters II. A maintenance budget of $20,000 will also be included in the cost pool. The cost shall be allocated as follows: the City of Indio contributing fifty percent (50%), the County of Riverside contributing twentyfive percent (25%), and the cities of La Quinta and Coachella each contributing twelve ATTACHMENT 2
167 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
2 of 8
and one half percent (12.5%) of the actual cost of the staffing and maintenance of the ladder truck.

SECTION IV: TERM
The term of this Agreement shall be from July 1, 2024, to June 30, 2029. Any party to this Agreement may terminate this Agreement by providing a written notice of termination to the other parties hereto no less than one (1) year prior to the expiration of the term hereof. If such notice is given unilaterally by COUNTY except any notice issued because of actions of the California Department of Forestry and Fire Protection (hereinafter “CAL FIRE”) or CITIES, COUNTY agrees to continue to provide Fire Services to CITIES until such time as CITIES have a reasonable opportunity to implement alternative Fire Services. In no event shall this Agreement be terminated by either party after June 30, 2027.

SECTION V: INDEMNIFICATION AND HOLD HARMLESS
To the fullest extent permitted by applicable law, COUNTY shall and does agree to indemnify, protect, defend and hold harmless CITIES, their agencies, districts, special districts and departments, their respective directors, officers, elected and appointed officials, employees, agents and representatives (collectively, "City Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder by COUNTY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of COUNTY, its officers, employees, subcontractors, agents, or representatives (collectively, "County Liabilities"). Notwithstanding the foregoing, the only County Liabilities with respect to which COUNTY’s obligation to indemnify, including the cost to defend, the City Indemnitees does not apply is with respect to County Liabilities resulting from the negligence or willful misconduct of a City Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.

To the fullest extent permitted by applicable law, but subject to the limits in this paragraph, each CITY shall and does agree to indemnify, protect, defend and hold harmless COUNTY, its agencies, departments, directors, officers, agents, Board of Supervisors, elected and appointed officials and representatives (collectively, "County Indemnitees") for, from and against any and all liabilities, claims, damages, losses, liens, causes of action, suits, awards, judgments and expenses, attorney and/or consultant fees and costs, taxable or otherwise, of any nature, kind or description of any person or entity, directly or indirectly arising out of, caused by, or resulting from (1) the services performed hereunder by the respective CITY, or any part thereof, (2) the Agreement, including any approved amendments or modifications, or (3) any negligent act or omission of the respective CITY, its officers, employees, subcontractors, agents, or representatives (collectively, "City Liabilities"). No CITY shall be required to indemnify, protect, defend 168 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
3 of 8
and hold harmless County Indemnitees for the acts or omissions of another CITY giving rise to City Liabilities in that other City pursuant to this Agreement. Furthermore, and notwithstanding the first sentence of this paragraph, the City Liabilities with respect to which each CITY’s obligation to indemnify, including the cost to defend, the County Indemnitees does not apply with respect to City Liabilities resulting from the negligence or willful misconduct of a County Indemnitee, or to the extent such claims do not arise out of, pertain to or relate to the Scope of Work in the Agreement.

SECTION VI: OWNERSHIP, MAINTENANCE, REPAIRS
The City of Indio owns the ladder truck and maintains the insurance on said ladder truck. The ladder truck maintenance and/or repair costs shall be paid through the cost allocation plan or as a direct invoice allocated to each party, with the City of Indio contributing fifty percent (50%), the County of Riverside contributing twenty-five percent (25%), and the cities of La Quinta and Coachella each contributing twelve and one half percent (12.5%) of the actual cost of the maintenance and/or repair of the ladder truck.

SECTION VII: DELIVERY OF NOTICES
All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other addresses as the respective parties may provide in writing for this purpose.

CITY OF COACHELLA CITY OF INDIO
City Manager City Manager
1515 6th Street 100 Civic Center Mall
Coachella, CA 92236 Indio, CA 92201

CITY OF LA QUINTA COUNTY OF RIVERSIDE
City Manager County Fire Chief
78-495 Calle Tampico 210 West San Jacinto Avenue
La Quinta, CA 92247 Perris, CA 92570
Any notice required to be given hereunder to either party shall be given by personal delivery or be deposited in the U.S. mail to the address listed, certified with return receipt requested, and pre-paid postage affixed. Such notice shall be deemed made when personally delivered or when mailed. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of method of service.

SECTION VIII: GENERAL PROVISIONS
A. ALTERATION OF TERMS
No addition to, or alteration of, the terms of this Agreement, whether by written or verbal understanding of the Parties, their officers, agents, or employees, shall be valid 169 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
4 of 8
unless made in the form of a written amendment to this Agreement, which is formally approved and executed by both Parties.

B. DISPUTES
CITIES shall select and appoint a “Contract Administrator” who shall, under the supervision and direction of CITIES, be available for contract resolution or policy intervention with COUNTY, when, upon determination by the Chief that a situation exists under this Agreement in which a decision to serve the interest of CITIES has the potential to conflict with COUNTY interest or policy. Any dispute concerning a question of fact arising under the terms of this Agreement which is not disposed of within a reasonable period of time by the CITIES and COUNTY employees normally responsible for the administration of this Agreement shall be brought to the attention of the Chief Executive Officer (or designated representative) of each organization for joint resolution. For purposes of this provision, a “reasonable period of time” shall be ten (10) calendar days or less. CITIES and COUNTY agree to continue with the responsibilities under this Agreement during any dispute. Disputes that are not resolved informally by and between CITIES and COUNTY representatives may be resolved, by mutual agreement of the Parties, through mediation. Such mediator will be jointly selected by the Parties. The costs associated with mediator shall be shared equally among the participating parties.

If the mediation does not resolve the issue(s), or if the Parties cannot agree to mediation, the Parties reserve the right to seek remedies as provided by law or in equity. The Parties agree, pursuant to Battaglia Enterprises v. Superior Court (2013) 215 Cal.App.4th 309, that each of the Parties is sophisticated and negotiated this Agreement and this venue at arm’s length. Pursuant to this Agreement, the Parties agree that venue for litigation shall be in the Superior Court of Riverside County. Should any party attempt to defeat this section and challenge venue in Superior Court, the party challenging venue stipulates to request the Court change venue to San Bernardino County and shall not ask for venue in any other County.

Any claims or causes of actions, whether they arise out of unresolved disputes as specified in this Section or claims by third parties that are made against the COUNTY, shall be submitted to the Office of the Clerk of the Board for the County of Riverside in a timely manner. For claims made against the COUNTY that involve CAL FIRE employees, to the extent permissible under the COUNTY’s contract with CAL FIRE, the claims will be forwarded on to CAL FIRE for processing.

C. WAIVER
Any waiver by any of the Parties, separately or collectively, of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term thereof. Failure on the part of the Parties to require exact, full and complete compliance with any terms of this Agreement shall not be construed as in any manner changing the terms hereof or estopping any one of the CITIES or COUNTY from enforcement hereof. 170 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
5 of 8
D. SEVERABILITY
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way.

E. ADMINISTRATION

1. The COUNTY Fire Chief shall administer this Agreement on behalf of the County of Riverside.

2. Each CITY’s respective City Manager shall administer this Agreement on behalf of its own CITY.

F. ATTORNEYS’ FEES
If CITIES fail to remit payments for services rendered pursuant to any provision of this Agreement, COUNTY may seek recovery of fees through litigation, in addition to all other remedies available.

In the event of litigation between COUNTY and CITIES to enforce any of the provisions of this Agreement or any right of either party hereto, the unsuccessful party to such litigation agrees to pay the prevailing party’s costs and expenses, including reasonable attorneys’ fees, all of which shall be included in and as a part of the judgment rendered in such litigation.

G. PUBLIC RECORDS ACT REQUESTS
The Parties understand and acknowledge that, as public agencies, COUNTY and CITIES are required to comply with the Public Records Act (“PRA,” Gov. Code, § 7920 et seq.), which provides for the right of access to public records and other information in the event of the receipt of a qualifying request under the PRA. The Parties understand and acknowledge that such compliance may require disclosure of all relevant, non-exempt documents that fall within the scope of a qualifying request under the PRA, including documents received from and/or concerning the other party to this Agreement.

H. ELECTRONIC SIGNATURE
This Agreement may be executed in any number of counterparts, each of which will be an original, but all of which together will constitute one instrument. Each party of this Agreement agrees to the use of electronic signatures, such as digital signatures that meet the requirements of the California Uniform Electronic Transaction Act ((“CUETA”) Civ. Code, §§ 1633.1 to 1633.17), for executing this agreement. The Parties further agree that the electronic signatures of the Parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures.

Electronic signature means an electronic sound, symbol, or process attached to or 171 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
6 of 8
logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record pursuant to the CUETA as amended from time to time. The CUETA authorizes use of an electronic signature for transactions and contracts among parties in California, including a government agency. Digital signature means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature, and shall be reasonably relied upon by the Parties. For purposes of this section, a digital signature is a type of “electronic signature” as defined in subdivision (i) of Section 1633.2 of the Civil Code.

I. ENTIRE AGREEMENT
This Agreement is intended by the Parties hereto as a final expression of their understanding, with respect to the subject matter hereof and as a complete and exclusive statement of the terms and conditions thereof and supersedes any and all prior and contemporaneous agreements and understandings, oral or written, in connection therewith.
[SIGNATURE PROVISIONS ON NEXT PAGE]
172 CLICK HERE to Return to Agenda

COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
7 of 8
IN WITNESS WHEREOF, the duly authorized officials of the parties hereto have, in their respective capacities, set their hands as of the date first hereinabove written.

CITY OF COACHELLA
Dated: __________________________ By: _____________________________ Steven Hernandez, City Mayor
ATTEST: APPROVED AS TO FORM:

By: _____________________________ By: _____________________________ Angela M. Zepeda, City Clerk Carlos Campos, City Attorney

CITY OF INDIO
Dated: __________________________ By: _____________________________ Lupe Ramos Amith, City Mayor
ATTEST: APPROVED AS TO FORM:

By: _____________________________ By: _____________________________ Cynthia Hernandez, City Clerk Roxanne Diaz, City Attorney [ADDITIONAL SIGNATURE PROVISIONS ON NEXT PAGE]
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COOPERATIVE AGREEMENT TO SHARE THE COST OF A LADDER TRUCK COMPANY

CITIES OF INDIO, LA QUINTA, & COACHELLA
July 1, 2024 to June 30, 2029
8 of 8

CITY OF LA QUINTA
Dated: __________________________ By: _____________________________ Jon McMillen, City Manager
ATTEST: APPROVED AS TO FORM:

By: _____________________________ By: _____________________________ Monika Radeva, City Clerk William H. Ihrke, City Attorney COUNTY OF RIVERSIDE, a political
subdivision of the State of California
Dated: __________________________ By: _____________________________ Chair, Board of Supervisors
ATTEST: APPROVED AS TO FORM:

KIMBERLY A. RECTOR MINH C. TRAN,
Clerk of the Board County Counsel
By: _____________________________ By: _____________________________ Deputy MELISSA R. CUSHMAN,
Deputy County Counsel
F:\data\RRU County Finance\Contract Cities\COOPERATIVE AGREEMENT\COST SHARE LADDER TRUCK COOPERATIVE AGREEMENT - COACHELLA, INDIO, LA QUINTA, COUNTY\LADDER TRUCK Cooperative Agreement COACHELLA INDIO AND LA QUINTA 07012024-06302028 20240315.docx 174 CLICK HERE to Return to Agenda
DEPARTMENTAL REPORT ITEM NO. 4

COMMUNITY SERVICES

QUARTERLY REPORT
Wellness Center, LQ Library, LQ Museum, and Creation Station January 1 – March 31, 2024
Community Programs & Social Services
Wellness Center, FIND Food Distribution, Fritz Burns Pool, & Sports Wellness Center provided fitness & recreation programs along with hiking opportunities to 12,911 participants/fitness members (10,873 fitness gym participants; 438 hiking participants; and 1,600 program participants for SRR Resident Cards, Luncheons, Love & Love Tennis, Yoga Flow, Gentle Yoga, Pilates, Ballroom Dance, Deep Stretch, CVPD Disaster Preparedness, Essential Fitness, Pickleball 101, Tai Chi Yang, Social Bridge, Monday Movies, Mah Jongg, Ukulele, Dominoes, and Quilting for Good Times). Social service offerings such as the Riverside County Warm Center, HICAP, LIHEAP, Bilhartz Insurance (information on Medicare Advantage Plans), FIND Outreach, Sunline/SunRide Program Outreach were available to the public.

Desert Recreation District (DRD) served 1,648 participants (790 for open/lap swim, youth swim lessons, Lifeguard Pre-Qualification, and Lenny the Shark Water Safety; 371 Water Aerobics; 463 Senior Splash; 24 Pirate Party; and Poolside with Santa events) at Fritz Burns Pool programs/classes.

Youth sports programs had 31,653 total participants (players, spectators, coaches) for AYSO (soccer – 17,800), Friday Night Lights (flag football – 2,675), and La Quinta Youth Sports Association (baseball – 11,178). Practices and league games are held at La Quinta Park, Colonel Mitchell Paige Middle School, and the La Quinta Sports Complex. Open Court Time volleyball and basketball programs, a City of La Quinta partnership with Desert Recreation District, had a total of 275 participants at the La Quinta Boys & Girls Club Gym.

Distributed 31,577 pounds of food (food packages/boxes of dry goods and produce) to 1,177 persons at Coral Mountain, Hadley Villas, Vista Dunes, Washington Street Apartments, and Wolff Waters; FIND also provides mobile pantries for food distribution two times per month at Horizon High School and La Quinta Community Fitness Center & Park. 175
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La Quinta Library
• Attendance: 24,200+ persons visited and participated in various programs; 52,100+ items were circulated; 3,548 participated in various programs, meetings, and events. • Events: 5th Annual Book Fest Celebration and Author Signing and Career Day Library Presentation at John Glenn Middle School.
• Programs: Baby/Toddler Storytimes; Sensory Hour, Saturday Morning Movie Showing, Library Birthday Party, Teen Anime Cafe, Level Up LQ, Graphic Novel Club, Read the World, Readers Club, Pagemaster's Book Club, Page Turners Book Club, Love Story Book Club, and Chess Club.

Circulation/ Programs/ Events
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La Quinta Creation Station
• Attendance: 1,280 people participated in various programs/services. • Memberships: 20 new memberships; 207 active memberships. • Programs: MakerCraft (Make a ‘Zine, Mini Rock Terrariums and Jars of Magic, Paint & Sip: Joshua Tree at Sunset, Valentine’s Day Cards, Kung Fu Panda Mimi Pillows, and Pi Day Celebration), Fiber Arts Bootcamp (Crochet 101, Embroidery 101, and Tiny Bunny Crochet), and MakerSpace Camps (Vintage Motel Keychains, Crochet 101, and Electronics: Scrub Brush Bot w/ Simple DC Motor), and Sewing, 3D Printing, Laser Cutting and CAD. School field trips from Amelia Earhart Elementary (4th grade), Harry S. Truman Elementary, and Benjamin Franklin Elementary.

Makerspace Programs/Services/Memberships
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La Quinta Museum
• Attendance: 3,200+ visitors/participants.
• Exhibits: Desert Views, From the Archives, and La Quinta Legends: Frank Capra. • Events: Music at the Museum (Katie Harris and the Secret Jazz Trio, Doug & Meg, and David Macias); Exhibit Receptions (Desert Views and From the Archives); Creative Conversations (Musician K.G.

Jackson, Author/Photographer Andy Romanoff, and Musician Rick Shelley); Field Trips: Ben Franklin Elementary; La Quinta Historical Society meeting; SCRAP Gallery; History Talk: Ray Chavez; Geology Lecture.
• Programs: Good Reads in the Gallery Book Club, STITCH Fiber Arts Club, TED Talk Discussion, Take a Break with Huell, Genealogy Club, Sketchbook Journaling, and Fridays with Frank. • Social Media Promotion: Friday Fun Facts and Exhibit Content is shared via social media with Facebook, Twitter, Instagram, and YouTube subscribers.

Exhibits/Programs/Events
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Concert in the Park Series @ SilverRock Park
• The Silverados performed on Saturday, February 10 from 5:30-8:00 p.m. • Eclipsed By The Wall: A Pink Floyd Tribute performed on Saturday, March 16 from 7:00-9:30 p.m.
• Approximately 700+ persons in attendance for both concerts. • City staff provided information and giveaways to participants. Birria Dona Emma and Uncle D’s Smoke House BBQ & Grill were onsite with their food trucks.

Community Events
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Mission LQ: Rocket Launch @ Monticello Park
• Mission LQ: Rocket Launch took place on Saturday, March 9 at Monticello Park from 8:00- 10:00 a.m.
• Approximately 150 people were in attendance. City staff assisted participants with building their own rockets and launching them in an open space in the park. • Scouts BSA and the Ophelia Girls also assisted participants with passing out rockets and helping them to assemble the pieces.

Community Events
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Community Events
Easter Eggstravaganza @ La Quinta Park
• The annual Easter Eggstravaganza Egg Hunt took place on Saturday, March 30 from 9:00- 10:30 a.m. at La Quinta Park. Event offerings were adjusted due to inclement weather. • Pre-made Easter Baskets were handed out to children from the City. The Easter Bunny also made a brief appearance.
• Approximately 1,500+ persons participated in this event. 181 CLICK HERE to Return to Agenda
• Attendance: 4,440 residents and 2,874 non-residents used the park this quarter. Park hours: 5 days a week (Monday-Friday 12:00 - 9:00 p.m.; Saturday-Sunday 9:00 a.m. – 9:00 p.m.). • Total Memberships: 99 memberships sold this quarter (66 resident and 33 non-resident). Overall memberships sold to date is approximately 1,227 (841 resident and 386 non-resident). • Programs: Skate Camp; Eddie and Friends Jam Session; Lonny Hiramoto Birthday Jam; Mini Skate Camp Lesson; Scooter Contest Pop-up; Skate Shop Day Contest; Shoe Sale Pop-up Contest; Quad Meet Up; Friday Fight Night Contest and a visit from Travis Barker and Kourtney Kardashian.
• Events: New Year’s Skate Jam, BMX Jam, USA BMX National Contest, and Easter Egg Hunt.

X Park
Bike & Skate Programs/ Events/ Memberships
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262 245
217
268
223
276
2023

JANUARY FEBUARY MARCH
2024 2023 2024 2023 2024
233 231 252 254
385*
195

JANUARY FEBRUARY
2023 2024
MARCH
2023 2024 2023 2024
1st Quarter (January - March 2024)

DESIGN & DEVELOPMENT

QUARTERLY REPORT
The Design and Development Department consists of three divisions:

Building, The Hub, and Planning
Building Division
Plan Check Submittals
+12% from Q1 2023
468
673
998
702 789
2020 2021 2022 2023 2024
Building Permits Issued
-22% from Q1 2023
479 514
647
870
680
2020 2021 2022 2023 2024

P L A N C H E C K A N D B U I L D I N G P E R M I T S
The Building Division administers and issues all residential and commercial building permit applications, reviews plans (plan checks), and conducts on-site building inspections for compliance with the La Quinta Municipal Code and California Building Standards Code. *spike due to residential tract construction.

DEPARTMENTAL REPORT ITEM NO. 5
183 CLICK HERE to Return to Agenda
Monthly Building Inspections
-35% from Q1 2023
2,401
1,554
2,344
1,497
2,272
1,544

JANUARY FEBUARY MARCH
2023 2024 2023 2024 2023 2024
Average Building Inspections Per Day
-35% from Q1 2023
$194,568 $152,515
$66k
$44k
$116k
$66k $80k
$39k $42k $56k $68k
$98k
$58k $40k
Plan Check Fees Building Permit Fees
+18% from Q1 2023
$114k $109k
$209k $165k $195k
2020 2021 2022 2023 2024
126
74 123
75 99
77 JANUARY FEBRUARY MARCH
2023 2024 2023 2024 2023 2024

JANUARY FEBRUARY MARCH
2023 2024 2023 2024 2023 2024

JANUARY FEBRUARY MARCH
2023 2024 2023 2024 2023 2024
2,672 2,904
4,704
7,017
4,595
2020 2021 2022 2023 2024
43 48
76 116
75 2020 2021 2022 2023 2024
-42% from Q1 2023
$174k
$250k
$525k
$263k
$153k
2020 2021 2022 2023 2024
1st Quarter Total 1st Quarter Total

FINANCIAL DATA

INSPECTION DATA
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Permits Planning Business License

C U S T O M E R A C T I V I T Y
B u s i n e s s L i c e n s e s

L I C E N S E S A N D P E R M I T S

C U S T O M E R S E R V I C E S
The Hub serves as a one-stop permit center. It is the central location for obtaining permits for planning, building, engineering, business licenses, and special events. The Hub also issues permits for garage sales, home occupations, pool drains, re-roofs, and HVAC, window, water heater, and utility changeouts.

O t h e r P e r m i t s I s s u e d
96 168
125
170 201 178

P H O N E A C T I V I T Y
-22% from Q1 2023 +22% from Q1 2023
Includes all phone calls received by the
Concierge, the Hub general line, and all
Permit Technicians.

Includes all customers checked in by the
Concierge.

Average HUB
Phone Calls
Received
Per Day
Average HUB
Customers
Per Day
13 111
337
207
301 305 307
222

JANUARY FEBRUARY MARCH
2023 2024 2023 2024 2023 2024

JANUARY FEBRUARY MARCH
2023 2024 2023 2024 2023 2024
907
546
804
945
735
2020 2021 2022 2023 2024
413 322
436 422 516
2020 2021 2022 2023 2024
+3% from Q1 2023 -28% from Q1 2023
New Businesses
within City Limits 11
Online (87.37%)
In-Person (12.63%)
P e r m i t s P r o c e s s e d
O n l i n e / I n - P e r s o n
2,092
2,300
2,022
2,163
2,423
2,300
JAN 2023
JAN 2024
FEB 2023
FEB 2024
MAR 2023
MAR 2024
321
247
327
241
419
283
JAN 2023
JAN 2024
FEB 2023
FEB 2024
MAR 2023
MAR 2024
185
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PLANNING
The Planning Division administers the zoning and development standards and works with residential and commercial developers, architects, builders, and businesses to ensure that development is consistent with the City's Zoning Code and General Plan. Planning staff coordinates with the Planning Commission, whose primary function is to develop and maintain the City’s General Plan, consider development applications, as well as to serve as an advisory body to the City Council.

Planning Staff Approvals
Modification By Applicant to modify a small parking area to accommodate an outdoor seating area for El Super Toro Loco Supermarket in the Village Shopping Center at 50991 Washington Street.

Modification By Applicant for tenant Improvements to construct a new Handel's Ice Cream Shop, including facade improvements and dining patio addition.

Modification By Applicant to make changes to existing buildings within the One Eleven Shopping Center located on Highway 111.

Special Event Permit for the La Quinta Car Show on February 25, 2024, including live entertainment, food vendors, beer garden, and family activities located at 77865 Avenida Montezuma.

Special Event Permit for a private wedding at the Dupont Estate on March 1, 2024.

Special Event Permit for a Used Oil Filter Recycling Event on April 6, 2024, at the AutoZone located at 78792 Highway 111.

Special Event Permit for a private wedding at the Austin Estate from March 29 thru 30, 2024.

Temporary Use Permit for a food truck located on two vacant parcels in the Village.

APPLICATIONS RECEIVED -25% from Q1 2023
12 4
9 7
13 7
Planning Commission Actions
Approval of a Conditional Use Permit for a time extension on a temporary telecommunication monopole located at the La Quinta Resort.

Approval of a Site Development Permit for a mixed-use residential and art/glassblowing studio in the La Quinta Village area at 78095 Calle Cadiz.

Approval of the Club at Coral Mountain project, located south of Avenue 58, east and west of Madison Street, and north of Avenue 60, for up to 750 residential units, a golf course, and 60,000 square feet of retail commercial space within the Andalusia Specific Plan.

Recommendation to authorize submittal of the General Plan and Housing Element Annual Progress reports for 2023 to the State Office of Planning and Research and the Department of Housing and Community Development.

Approval of a Tentative Tract Map and Site Development Permit for 64 residential lots located east of Madison Street and north of Avenue 60 within the Andalusia Country Club.

JANUARY FEBRUARY MARCH
2023 2024 2023 2024 2023 2024
36 20
33 24 18
2020 2021 2022 2023 2024
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La Quinta Development In Progress
Polo Villas
Luna Grill El Toro Loco
formerly Desert Club Apartments
51480 Desert Club Drive
Village Hospitality Homes
Handel's Homemade Ice Cream
The Barcelona Club
79124 Highway 111, Suite 101 50991 Washington Street, Suite 1 4 locations in The Village 7 New Residential Units
79630 Highway 111, Suite 100
*Rendering Only
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Public Works/Engineering
Quarterly Report
January 1, 2024 - March 31, 2024
Provides engineering design, construction oversight, and traffic support on a variety of infrastructure projects that help keep La Quinta safe and beautiful.

Here are some activities for January, February, and March 2024:

The Public Works Department consists of six divisions: Engineering, Capital Improvement Projects (CIP), Parks, Lighting & Landscape, Traffic, Facilities, and Public Works Street Maintenance.

Engineering
Services

CIP PROJECTS - IN DESIGN
Design is underway for
the Cultural Campus
DEPARTMENTAL REPORT ITEM NO. 8
189 CLICK HERE to Return to Agenda
Avenue 48
Arts and Music Line
This project, led by Coachella Valley Association of Governments (CVAG), is finalizing the design phase and will construct an active transportation network for pedestrians and bicyclists with interactive arts and music. The project will establish a new public space that can only be experienced without a vehicle, and will create a safe route connecting schools, affordable housing, retail, and employment centers, and will have three connections to Coachella Valley Link (CV Link).

Design is underway
for the Fritz Burns
Park Improvements
Avenue 50 Widening Design is underway for the collaborative project with the City of Indio to widen Avenue 50 from Jefferson Street to Madison Street to its ultimate general plan standard, which will include a multi-use path on the south side of the street.

Civic Center Lake
Irrigation
This design is being finalized and solicitation is underway to contract a Construction Management firm for this project that will convert the Civic Center lake water from potable water to irrigation water provided through Coachella Valley Water District (CVWD) lines (Bureau of Reclamation (BOR) Lines).

CVWD has completed work to provide a point of connection and meter at the existing pumps. 190 CLICK HERE to Return to Agenda
Avenue 50 Bridge
The City received Highway Bridge Program (HBP) funding authorization from Caltrans to begin the Preliminary Engineering phase of the project that will construct a bridge over the Evacuation Channel from Washington Street to 800 feet east of the channel crossing.

Proposals for the Preliminary Engineering phase were received and staff is currently conducting contract negotiations with the selected firm.

Maintenance and Operations Yard
The City has a request for proposals out with proposals due by April 25, 2024. City will review proposals and select a consultant to provide planning and design services for a new La Quinta Maintenance and Operations Yard.

Avenue 50 Sidewalk Improvements
This project includes construction of a 6 foot sidewalk on the north side of Avenue 50 Street from Washington Street to Avenida Montero.

Washington Street Sidewalk Improvements
This project includes construction of a 6 foot sidewalk on the east side of Washington Street from Calle Tampico to Avenue 50.

Cove Area Slurry Seal Improvements Phase I
This project is the first of two phases to complete the slurry seal improvements of the cove area streets.

Avenue 52 at Jefferson Street Roundabout Improvements
This project will provide an assessment and re-design of the existing roundabout at Avenue 52 and Jefferson Street.

SilverRock Way Slurry Seal Improvements
Improvements include slurry seal and dig outs of SilverRock Way from Avenue 52 to Jefferson Street.

Citywide Drainage Enhancements
This project will upgrade drainage facilities for a minimum 150-year storm protection in accordance with the Focused Drainage Study.

The upcoming drainage projects to be completed are Eisenhower Drive at Avenue 50 and on Avenida Bermudas north of Calle Tampico.

Landscape and Lighting Median Island Improvements
This project entails refurbishing City-owned medians south of Highway 111, prioritized over five years.

City Hall Drainage Improvements
This project will address exterior drainage improvements needed to prevent flooding at La Quinta City Hall for future storm events.

Citywide Dog Park Improvements
This project entails the construction of dog park facilities at SilverRock Park and in north La Quinta. Improvements may include agility elements, seating, and drinking fountains.

Welcome Center Improvements
Construction of a restroom facility, drinking fountain, and bicycle tune-up station at the new City-owned Welcome Center property located near the entrance to the Bear Creek Trail on Eisenhower Drive and Calle Tampico.

CIP PROJECTS - UPCOMING
Road Improvements PMP Slurry Seal Improvements - As part of the 5-year Pavement Management Plan, slurry seal will continue Citywide, in the Cove, Village, on Washington Street, SilverRock Way, and Monroe Street.

Dune Palms Road Pavement Rehabilitation - This project is currently out to bid, bids open on May 14, 2024.

Highway 111 Pavement Rehabilitation  - In Summer 2024, rehabilitation of Highway 111 between Washington Street and Jefferson Street will be completed. This project has federal funding and will be processed through Caltrans to receive funding.
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CIP PROJECTS - IN CONSTRUCTION
LQ Landscape
Renovations -
Cactus Flower
Irrigation and plants have
been installed along Dune
Palms, Fred Waring,
Jefferson Street, and
Buttercup Lane.
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Citywide
Miscellaneous
ADA
Improvements
Curb and gutter, ramps,
cross gutter, and some
sidewalks have been
replaced to meet ADA
compliance.

Public Works Development
Engineering assistance and project review during January, February, and March 2024:

Project Reviews Completed Permits Issued
January
PERIOD
February
March
Year to Date
27 25
4%
32 84
2023
26 38 52%
Percentage Change
From Last Year
111
2024
47 47%
32% ▼
January
PERIOD
February
March
Year to Date
9 11
111%
13 33
2023
19 28 155%
Percentage Change
From Last Year
57 2024
10 23%
73%
Traffic
The traffic operations team completed 8 citizen request work orders, 65 work orders, 8 public records request, and 11 emergency on call work orders.

Began yearly level 2 maintenance at 16 intersections
Completed The American Express and BNP Paribas event traffic monitoring Completed potholing and running fiber network at intersections and installing  equipment at intersections  for the Coachella Valley Sync project, phase 2. Also began sidewalk and concrete repairs and starting phase 2 equipment turn on Completed the Art Festival banner installation
Facilities
The facilities team completed the following projects:

La Quinta Park paint refresh
Storm preparation
Citywide Art rotation
City Hall EV charger relocation
Special Events Preparation
City Hall server room back up HVAC install
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Responded to 310 work orders, including but not limited to: facilities maintenance, fire station maintenance, personnel requests, and park facility maintenance. The team also prepared for special events and the Art Celebration.

Parks and Lighting & Landscape
Parks and L&L staff responded to work orders including but not limited to: playground maintenance, graffiti removal, and site distance issues.

Cobble in the planter beds at the
SilverRock Event park was installed to
reduce erosion from water runoff.
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Landscape restoration was completed at the center median on Avenue 52 between Desert Club Drive and Washington Street, and on Jefferson Street between Avenue 52 and Avenue 53.

Street and Stormwater Maintenance
231 work requests were completed, including:

Accident/Damage/Risk
Debris/Litter Removal/Right-of-Way Maintenance
Graffiti Removal (Right-of-Way)
Pothole or Street Repair
Sidewalk/Concrete Repair
Emergency Response
Storm Drain Repair and Maintenance
Street Sweeping
Street Sign Repair/Maintenance
Vehicle/Equipment/Operations Yard Maintenance
Tree Maintenance
Right-of-Way Maintenance - Before Right-of-Way Maintenance - After Street Repair 195 CLICK HERE to Return to Agenda
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AIRPORT COMMISSION MEETING AGENDA
Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262
Wednesday, April 17, 2024 - 5:30 P.M.

To view/listen/participate in the meeting live, please contact Paula Pak at [email protected] or the following telephone number (760) 318-3832 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment.

In addition, the meeting will also be teleconferenced pursuant to Government Code Section 54953 from the following location(s):

TELECONFERENCE LOCATION(S):

Commissioner David Feltman – City of Palm Springs
5050 Kestral Parkway South
Sarasota, FL 34231
Each location is accessible to the public, and members of the public may address the Airport Commission from any of the locations listed above. Any person who wishes to provide public testimony in public comments is requested to file a speaker card before the Public Comments portion of the meeting. You may submit your public comment to the Airport Commission electronically. Material may be emailed to: [email protected] - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record.

To view Airport Commission meeting videos click on YouTube.

City of Palm Springs: Riverside County:

Margaret Park
City of Cathedral City:

Tony Michaelis
City of Palm Desert:

Kevin Wiseman Aftab Dada -
Chair
David Feltman
Kevin J. Corcoran
Vice Chair J Craig Fong City of Indian Wells:

Robert Berriman
City of Coachella:

Denise Delgado
City of Rancho Mirage:

Keith Young Vacant Tracy Martin
Todd Burke M. Guillermo Suero City of La Quinta:

Kathleen Hughes
City of Desert Hot Springs:

Jan Pye
City of Indio:

Daniel Caldwell Dave Banks Rick Wise
Palm Springs City Staff
Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director REPORTS AND INFORMATIONAL ITEM NO. 31
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Airport Commission Meeting Agenda
April 17, 2024 – Page 2
_______________________________________________________________________________________

1. CALL TO ORDER – PLEDGE OF ALLEGIANCE

2. POSTING OF AGENDA

3. ROLL CALL

4. ACCEPTANCE OF AGENDA

5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission

6. APPROVAL OF MINUTES: Minutes of the Airport Commission Special Meeting of December 6, 2023

7. INTRODUCTIONS AND PRESENTATIONS:

7.A Tanya Perez, Administrative Specialist

8. DISCUSSION AND ACTION ITEMS:

8.A Car Rental Car Wash Facility Noise Update

8.B CONRAC Alternatives Update

8.C Strategic Business Plan - Notice to Proceed to InterVISTA

8.D Relocating Existing Art

8.E Marketing and Business Development Committee Update

8.F Marketing and Air Service Update

8.G Ad Hoc Design Review Committee Update

8.H Concessions Update

8.I Financial Summary Update

8.J Projects and Airport Capital Improvement Program Update

9. EXECUTIVE DIRECTOR REPORT

10. COMMISSIONERS REQUESTS AND REPORTS

11. REPORT OF COUNCIL ACTIONS:

11.A Past City Council Actions

11.B Future City Council Actions

12. RECEIVE AND FILE:

12.A Airline Activity Report March 2024

12.B Airline Activity Report Fiscal Year Comparison

13. COMMITTEES:

13.A Future Committee Meetings
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Airport Commission Meeting Agenda
April 17, 2024 – Page 3
_______________________________________________________________________________________ ADJOURNMENT:

The Airport Commission will adjourn to a Regular Meeting on May 15, 2024, at 5:30 P.M.

AFFIDAVIT OF POSTING
I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on April 11, 2024, in accordance with established policies and procedures.

PUBLIC NOTICES
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204.

It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible.
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Palm Springs Airport Commission Report – April 17, 2024 Meeting Discussion and Action Items:

Car Rental Car Wash Noise – Update is that the noise is no longer a factor. Enterprise Car Rentals now washes the cars early in the morning which eliminates the noise factor throughout the day and evening. The surrounding neighborhood is much relieved and appreciative of having this matter resolved. It should have been addressed much earlier.

CONRAC Alternative Updates – Continue to strive towards original plan of the car rental facility being onsite rather than offsite. There really is not an ideal location offsite without causing traffic congestion and inconvenience to both travelers as well as local residents. My only concern is that a multi-story building may not be aesthetically pleasing to the eye but it is certainly more practical. It is also a much more positive customer experience. A concession is that one or two floors of the new facility could be underground.

Strategic Business Plan – Just started.

Relocating Existing Art – In progress. However they need to consider going outside of Palm Springs and perhaps even out of the Coachella Valley to acquire the best quality of sculpture for the price.

The Valley is too limited with its talent. The existing art also needs to be better maintained. It needs to be cleaned and some of it repaired. The care of the public art must be ongoing.

Marketing & Business Development Committee Update –
Marketing & Air Service Update – Canadian air service is always cut back end of April but will return in October/November. Currently May through September are showing down from previous year but they will be stronger as people make their summer plans for escaping the heat of a desert summer. The runway construction at SFO continues to reduce summer flights into PSP and airlines continue to adjust their schedules due to Boeing 737 MAX delivery delays. Seats start to increase in October with an additional 14,000+ departing seats compared to a year ago.

February Total Passenger Counts is an increase of 2.3% over 2023 and a new record month of 382,596 passengers. March continued this trend with an increase of 6.4% over 2023 and a new record month with 479,118 passengers.

Ad Hoc Design Review Committee Update – New menus for onsite restaurants and bars are being developed with emphasis on fresh and healthy. All collateral for these new venues is also currently in design.

Concessions Update – all on schedule for projected opening dates. Half Moon Empanadas has been removed from the schedule.

Financial Summary Update – Victoria Carpenter, Finance Director, simply stated that the airport continues to be profitable. Already the revenue of $6.6M represents 72% of the full year budget which reflects the seasonal nature of the car rental business. Fund 415 for Airport Operations & Maintenance shows the YTD is $9.7M below the prior year because the prior year included the 200 CLICK HERE to Return to Agenda
CARES ACT funding of $6M and ARPA funding of $6M that will not be repeated in the current year.

Adjusting for these two items, revenue if up 18% YTD over the prior year.

Projects and Airport Capital Improvement Program: Will be mentioned in the Executive Director Report.

Executive Director Report – Harry Barrett mentioned that homeless have been noticed once again at the airport and the temperatures have yet to hit 100 degrees. None of them have been aggressive and have quietly left the premises. This situation will continue to be evaluated. All other capital projects continue to be in design or in process. They are all on schedule based on our timeline. The exception is the Baggage Claim Expansion and Renovation which is now delayed and remains in environmental review. There is no indication of when the review process will be completed. It is a result of the Wexler terminal building being listed on the National Register of Historic Places which makes it subject to additional reviews. The Sterile Area Shade Structures are to be installed by June 2024.

The next Airport Commission Meeting will be on May 15, 2024 at 5:30 pm. -
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