Agenda packet — La Quinta City Council, May 7, 2024 (part 1 of 2)

CITY COUNCIL AGENDA Page 1 of 7 MAY 7, 2024

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, MAY 7, 2024
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.

The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 7 MAY 7, 2024

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. PROCLAMATION IN RECOGNITION OF THE 55TH ANNUAL PROFESSIONAL MUNICIPAL CLERKS WEEK MAY 5 – 11, 2024

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

PAGE

1. APPROVE COUNCIL MEETING MINUTES OF APRIL 16, 2024 9

2. AUTHORIZE OVERNIGHT TRAVEL FOR ONE ADMINISTRATIVE TECHNICIAN

TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION PUBLIC
WORKS INSTITUTE IN DOWNEY, CALIFORNIA, OCTOBER 15-17, 2024 17 3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ST. NICKS CHRISTMAS LIGHTING & DÉCOR FOR THE PURCHASE OF A HOLIDAY TREE

AND YEARLY STORAGE AND INSTALLATION
19 4. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE CITY HALL ROOF REPAIR PROJECT NO. 2023-32 59 5. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR RE-BID THE EISENHOWER BASIN SLOPE REPAIR
PROJECT NO. 2023-22 LOCATED ON THE WEST SIDE OF EISENHOWER

DRIVE BETWEEN AVENIDA FERNANDO AND COACHELLA DRIVE
63 6. ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2023-07 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.48-23) LOCATED WITHIN THE SEASONS

NEIGHBORHOOD
67 7. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 29, 2024
71 8. APPROVE DEMAND REGISTERS DATED APRIL 12, 19, AND 26, 2024 77

BUSINESS SESSION
PAGE

1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH VISUAL EDGE IT

FOR MANAGED INFORMATION TECHNOLOGY SERVICES
101
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CITY COUNCIL AGENDA Page 3 of 7 MAY 7, 2024

2. APPROVE MEMORANDUM OF UNDERSTANDING WITH GREATER
COACHELLA VALLEY CHAMBER OF COMMERCE FOR FISCAL YEAR 2024/25 135

3. APPROVE COOPERATIVE AGREEMENT WITH COUNTY OF RIVERSIDE TO

PROVIDE FIRE PROTECTION, FIRE PREVENTION, RESCUE, FIRE MARSHAL

AND MEDICAL EMERGENCY SERVICES AND APPROVE COOPERATIVE

AGREEMENT BETWEEN THE CITIES OF INDIO, LA QUINTA, COACHELLA,

AND COUNTY OF RIVERSIDE TO SHARE THE COST OF A LADDER TRUCK

COMPANY
145
STUDY SESSION – None
PUBLIC HEARINGS – None

DEPARTMENTAL REPORTS

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY SERVICES – QUARTERLY REPORT – JANUARY – MARCH 2024 175

5. DESIGN AND DEVELOPMENT – QUARTERLY REPORT – JANUARY – MARCH 2024
183

6. FINANCE

7. PUBLIC SAFETY

8. PUBLIC WORKS – QUARTERLY REPORT – JANUARY – MARCH 2024 189 MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans)

6. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

7. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

8. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans)

9. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

10. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

11. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

12. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

13. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

14. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)
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CITY COUNCIL AGENDA Page 4 of 7 MAY 7, 2024

15. IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey)

16. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

17. LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey)

18. LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey)

19. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

20. CVAG PUBLIC SAFETY COMMITTEE (Peña)

21. CVAG HOMELESSNESS COMMITTEE (Peña)

22. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

23. SUNLINE TRANSIT AGENCY (Peña)

24. ANIMAL CAMPUS COMMISSION (Sanchez)

25. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Sanchez)

26. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez)

27. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

28. ART PURCHASE COMMITTEE (Sanchez & McGarrey)

29. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez)

30. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez)

31. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF APRIL 17, 2024
197

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on May 21, 2024, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on May 3, 2024.

DATED: May 3, 2024
MONIKA RADEVA, City Clerk
City of La Quinta, California
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Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

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Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.
*** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/82540879912
Meeting ID: 825 4087 9912
Or join by phone: (253) 215 – 8782
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Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 8 APRIL 16, 2024

CITY COUNCIL

MINUTES
TUESDAY, APRIL 16, 2024

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
Councilmembers McGarrey and Fitzpatrick said they would like to comment on Consent Calendar Items No. 13 and No. 5, respectively.

Mayor Evans requested to move up Departmental Report Item No. 1 related to Talus Project Status after Announcements, Presentations, and Written Communications section of the Agenda.

Council concurred.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:04 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

Mayor Evans said Council will reconvene Closed Session after the Open Session portion of the meeting to continue consideration of Closed Session Item No. 1.

PLEDGE OF ALLEGIANCE
Councilmember McGarrey led the audience in the Pledge of Allegiance.

CONSENT CALENDAR ITEM NO. 1
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PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Mike Redding, La Quinta – said he lives off Villa Sevilla; requested changes to traffic control and timing of traffic lights on Washington Street and Villa Sevilla during tennis events held at the Indian Wells Tennis Gardens; and noted he disagrees with the “no parking” signs on public streets during tennis events, as residents and their guests can’t park on the street.

PUBLIC SPEAKER: David Dinnel, La Quinta – said he lives on Villa Sevilla; spoke about problems with no-parking signs in his neighborhood during tennis events held at the Indian Wells Tennis Gardens, where he and guests of his residence placed notes with resident contact information on their vehicle dashboards but in some cases still received tickets or a ticket was attempted; and said he will attend future council meetings to speak on short-term vacation rentals.

PUBLIC SPEAKER: Jeff Fishbein, Chair of the La Quinta Chamber of Commerce, Coldwell Banker Realtor and La Quinta resident – provided an update on Chamber events and activities, including a ribbon cutting for WDC Kitchen & Bath; participation in a business walk to promote the City Picnic and the Shop Local campaign; the Greater Coachella Valley Chamber of Commerce received a grant for $125,000 for the Employer Connect Program, which helps facilitate connections between local businesses seeking to hire new employees and individuals looking for employment; and the upcoming open house events for the 2024 St. Jude Dream Home Giveaway.

PUBLIC SPEAKER: Philip Bettencourt, La Quinta – complimented the City’s representatives on the Imperial Irrigation District Energy Consumer Advisory Committee, Councilmember McGarrey and Public Works Director McKinney, for their participation and diligence; and said there is no more challenging public facilities mattes than electrical energy right now.

PUBLIC SPEAKER: Denise Mazuklewicz, La Quinta – informed Council that homeless people are living in a car at the La Quinta Library parking lot during the day, and in Old Town lots at night; noted law enforcement informed her the car is not registered; and she feels uncomfortable walking in the area.

Mayor Evans said the City can work with the Riverside County Sheriff’s Department to confirm information on resources available such as shelters and permanent housing options is being provided to potentially homeless individuals.

City Attorney Ihrke provided information on State laws that govern individuals living in their vehicles.

PUBLIC SPEAKER: Josh Heinz, Community Engagement Manager with Visit Greater Palms Springs (VGPS) – thanked the City for the support for student scholarships and education through the Tourism Foundation; spoke of VGPS efforts to make the Coachella Valley a certified autism destination; requested that the City create a grant program for 10 CLICK HERE to Return to Agenda
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small local businesses and non-profits to provide training to their employees; and suggested the City become the second city in the nation to be a certified autism city.

City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from Gus Garcia with The Center for Contract Compliance, regarding concerns about Request for Qualifications (RFQs) for public contracts related to the SilverRock Landscape Maintenance Services RFQ 2023-31, Park Landscape Maintenance Services RFQ 2023- 30, Landscape and Lighting Assessment District 89-1 Lighting Maintenance Services RFQ 2023-29, and Landscape and Lighting Assessment District 89-1 Landscape Maintenance Services RFQ 2023-28, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. PRESENTATION ON LA QUINTA LIBRARY AND MUSEUM PROGRAMS,

EXHIBITS, AND ACTIVITIES BY LA QUINTA LIBRARY BRANCH MANAGER

SARA DELACRUZ, LA QUINTA MUSEUM DIRECTOR SHARLA FOX, AND

MAKERSPACE SUPERVISOR MICHELE MCNEILLY
Management Analyst Calderon introduced the presenters.

La Quinta Library Branch Manager Delacruz provided statistics on patronage, circulation, programs, and attendees; updates on special events, field trips, birthday celebrations, storytimes, etc. held at the library; details on Hydro Harvest LQ, and the upcoming Dia De Los Niños Cultural Fair to be held at La Quinta Civic Center Park on Saturday, April 20, 2024, from 10 a.m. to 2 p.m.

Makerspace Supervisor McNeilly provided statistics on classes, memberships, and programs; an overview of Cricut Maker classes, Sublimation printing, digital embroidery, crafts camps, programs; and memberships offered at the Makerspace station, located at the La Quinta Library.

La Quinta Museum Director Fox provided an overview of permanent, roving, temporary, and traveling exhibits, programs, events, lectures, and group activities available at the museum; acknowledged the Historical Society contributions; and listed upcoming exhibits.

DEPARTMENTAL REPORTS >>> taken out of Agenda Order as announced during Confirmation of Agenda above.

1. CITY MANAGER – TALUS PROJECT STATUS UPDATE
City Manager McMillen provided a status update on the Talus Project, formerly SilverRock, including dust control efforts; the project’s $600 million recapitalization; bridge loans; ongoing discussions with the developer’s lenders and legal team; the new non-rated bond structure to raise $360 million; Purchase, Sale, and Development Agreement Amendment 11 CLICK HERE to Return to Agenda
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No. 5 outside closing date being June 30, 2024; and redeployment and mobilization estimate of three months once funding is in place.

Council discussed construction timeline once funding is secured; and noted both Montage and Pendry Hotels are fully committed to the project.

PUBLIC SPEAKER: Ron Holmes, La Quinta – inquired about the ownership of the land at Talus / SilverRock; asked if the City has foreclosed on the developer; questioned the developers ability to secure the needed financing; and asked if the City has a plan B.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES OF APRIL 2, 2024

2. EXCUSE ABSENCES OF COMMISSIONER CALDWELL FROM THE MARCH 26, 2024, PLANNING COMMISSION MEETING AND COMMISSIONER WAY FROM THE MAY 8, 2024, FINANCIAL ADVISORY COMMISSION MEETING

3. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DECKARD TECHNOLOGIES, INC. TO PROVIDE SHORT-TERM VACATION RENTAL

PROGRAM COMPLIANCE MONITORING AND INTERACTIVE PUBLIC

PORTAL MAP SERVICES

4. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH LANCE, SOLL &

LUNGHARD, LLP FOR PROFESSIONAL AUDITING SERVICES

5. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH CLEARGOV, INC. FOR BUDGETING AND FINANCIAL TRANSPARENCY SOFTWARE

6. ALLOCATE ADDITIONAL FUNDS, APPROVE CHANGE ORDER NO. 3 WITH

GRANITE CONSTRUCTION COMPANY, AND ACCEPT FRED WARING DRIVE PAVEMENT REHABILITATION PROJECT NO. 2022-03 LOCATED FROM

WASHINGTON STREET TO ADAMS STREET

7. APPROVE SUBSCRIPTION AGREEMENT WITH DELL MICROSOFT
LICENSING TO PURCHASE MICROSOFT 365 LICENSES

8. ADOPT RESOLUTION APPROVING AMENDMENT TO THE SECOND

AMENDED AND RESTATED JOINT POWERS AGREEMENT WITH VISIT
GREATER PALM SPRINGS [RESOLUTION NO. 2024-014]

9. ADOPT RESOLUTION TO APPROVE THE CITY’S PROJECT LIST FOR FISCAL YEAR 2024/25 FOR SENATE BILL 1 - ROAD REPAIR AND ACCOUNTABILITY ACT 2017 FUNDING [RESOLUTION NO. 2024-015] 12 CLICK HERE to Return to Agenda
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10. APPROVE FISCAL YEAR 2024/25 THROUGH 2028/29 MEASURE A HALFCENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN

11. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE SIGNATURE RESIDENTIAL DEVELOPMENT (TRACT MAP NO. 36537-1 and 36537-2)

LOCATED WITHIN PGA WEST DEVELOPMENT ON PGA BOULEVARD

12. ACCEPT COVE TRAILS PARKING LOT IMPROVEMENTS PROJECT NO. 2022-30, LOCATED ON CALLE TECATE BETWEEN AVENIDA MADERO AND

AVENIDA JUAREZ

13. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND

ADVERTISE FOR BID THE DUNE PALMS ROAD PAVEMENT
REHABILITATION PROJECT NO. 2021-01, LOCATED ON DUNE PALMS

ROAD FROM MILES AVENUE TO FRED WARING DRIVE

14. APPROVE PURCHASE OF CATERPILLAR BACKHOE AND CATERPILLAR

TRACKED SKID STEER FROM QUINN CAT THROUGH SOURCEWELL
COOPERATIVE PURCHASING; AND DECLARE CURRENT EQUIPMENT AS

SURPLUS AND APPROVE DISPOSAL METHOD

15. APPROVE DEMAND REGISTERS DATED MARCH 29, AND APRIL 5, 2024

CONSENT CALENDAR COMMENTS
 Item No. 13 – Councilmember McGarrey requested a summary of the anticipated timeline for bidding and construction on Dune Palms Road. City Engineer McKinney provided the timeline.
 Item No. 5 – Councilmember Fitzpatrick noted that the purpose of this purchase is added transparency for residents. Mayor Evans thanked the Financial Advisory Commission members for their time and contribution to this effort.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve the Consent Calendar as presented, with Item Nos. 8 and 9 adopting Resolution Nos. 2024-014 and 2024-015, respectively. Motion passed unanimously.

BUSINESS SESSION

1. APPROVE PRELIMINARY DESIGN PLANS AND AUTHORIZE STAFF TO

MOVE FORWARD TO FINAL DESIGN STAGE FOR THE LA QUINTA
CULTURAL CAMPUS PROJECT NO. 2019-01
Public Works Director/City Engineer McKinney, Construction Manager Ayon, and Management Analyst Calderon presented the staff report, which is on file in the Clerk’s Office.
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CONSULTANT PRESENTATION: Matt Austin, Design Principal and Associate Vice President, and Cheryl Chiu, Design Coordinator, with Hammel, Green and Abrahamson (HGA) – provided a detailed presentation of the proposed final design stage for the Cultural Campus project.

Council discussed grant opportunities focusing on culture and historic preservation; the archive building; loading dock locations and functionality; drainage; restroom access, locations, and accessibility; plans for kitchen facilities and snack bar; potential use of the lumberyard building; size of potential water fountain in oasis (courtyard) area; climate control archive to protect artwork and artifacts; possibly adding firepits and/or heaters to the design for comfort; the incorporation of tribal design; and expressed support for the project and appreciation for integrating past, present, future in the design.

PUBLIC SPEAKER: Linda Williams, President of the La Quinta Historical Society – thanked the City for designing the Cultural Campus improvements and for including Museum staff in the process – it’s beyond staff’s dreams; very excited about the designated archive and storage areas; thanked the HGA consultants’ team for taking the time to listen and deliver what was requested; noted the importance of including components representative of the native community in the project; and importance of preserving the lumberyard building.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve preliminary design plans and authorize staff to move forward to final design stage for the La Quinta Cultural Campus Project 2019-01 as presented. Motion passed unanimously.

MAYOR EVANS CALLED FOR A BRIEF RECESS AT 6:10 P.M
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:16 PM WITH

ALL MEMBERS PRESENT

2. RECEIVE AND FILE FISCAL YEAR 2023/24 BUDGET UPDATE REPORT,

APPROVE THE RECOMMENDED BUDGET ADJUSTMENTS, AND ADOPT

RESOLUTION TO ADD ASSISTANT PLANNER POSITION
[RESOLUTION NO. 2024-016]
Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office.

Council discussed the fully burdened cost for the Assistant Planner position being added; and possible reimbursements from the Federal Emergency Management Agency for overtime and additional resources utilized for Tropical Storm Hilary.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to receive and file fiscal year 2023/24 budget update report, approve the recommended budget adjustments, and adopt Resolution No. 2024-016 to add an Assistant Planner position as presented:
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING THE UPDATED CLASSIFICATION AND

SALARY/PLAN SCHEDULE ADDING AN ASSISTANT PLANNER POSITION FOR FISCAL YEAR 2023/24
Motion passed unanimously.

STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans said there would be a free shred and e-waste collection event at City Hall on Saturday, April 20, 2024, from 8 a.m. to 12 p.m.

Mayor Evans and Councilmember Fitzpatrick reported their attendance at the ribbon cutting for the St. Jude Dream Home Giveaway house.

Councilmembers McGarrey and Fitzpatrick reported on their attendance at the Fly Over LQ: A Kite Experience! at Civic Center Park.

Mayor Evans reported on her attendance at the Salvation Army’s 11th Annual Veteran’s and Community Expo; Marvin’s Magical Theater fundraiser event benefiting The Animal Rescue Center of California; California Desert Association of Realtors; US Representative Ken Calvert’s legislative breakfast; and provided a proclamation to One Legacy for National Organ Donor Month.

Mayor Pro Tem Peña reported on his attendance at the Living Desert event.

Mayor Evans reported on her and Mayor Pro Tem Peña’s attendance at the Find Food Bank telethon.

Mayor Evans congratulated the City for putting together a social media video in honor of National Pet Day.

Councilmember Sanchez reported on his adoption of rescue dog Romulus.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2024, Mayor Evans reported on her participation in the following organizations’ meetings:
 CVAG ENERGY AND SUSTAINABILITY COMMITTEE
 IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY

COMMISSION
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La Quinta’s representative for 2024, Councilmember McGarrey reported on her participation in the following organizations’ meetings:
 IID ENERGY CONSUMERS’ ADVISORY COMMITTEE
 LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE, RIVERSIDE

COUNTY DIVISION
 RIVERSIDE COUNTY TRANSPORTATION COMMISSION
Council discussed the importance of Coachella Valley elected officials meeting outside of IID committee meetings to discuss energy matters.

CLOSED SESSION – Continued

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; INITIATION OF LITIGATION PURSUANT TO PARAGRAPH (4) OF
SUBDIVISION (d) OF SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1)

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:45 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 7:45 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 1 – no new reportable action on this matter.

The authorization to initiate litigation as reported out for Closed Session Item No. 1 from the February 20, 2024, Council meeting remains in place, and no new action was taken tonight for Closed Session Item No. 1 that requires additional reporting.

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adjourn at 7:46 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR ONE ADMINISTRATIVE

TECHNICIAN TO ATTEND THE AMERICAN PUBLIC WORKS ASSOCIATION PUBLIC WORKS INSTITUTE IN DOWNEY, CALIFORNIA, OCTOBER 15-17, 2024

RECOMMENDATION
Authorize overnight travel for one Administrative Technician to attend the American Public Works Association Public Works Institute in Downey, California, October 15-17, 2024.

EXECUTIVE SUMMARY
• The Administrative Technician seeks additional knowledge in Public Works with the opportunity to network.
• The institute will hold sessions on the following topics, including but not limited to:
✓ Conflict Management
✓ Laws Impacting Public Works
✓ Transportation
✓ Ethics
✓ Customer Service
✓ Conducting Effective Meetings
✓ Workplace Safety

FISCAL IMPACT
Estimated expenses are $1,600, which includes travel, lodging, and meals for one attendee. Funds are available in fiscal year 2024/25 Public Works Administration Travel and Training budget (Account No. 101-7001-60320).

BACKGROUND/ANALYSIS
The American Public Works Association (APWA) Public Works Institute offers four (4) “Module” training programs covering specific topics related to developing Public Works future leaders and will provide the opportunity to network with other agencies and vendors.

The Administrative Technician has taken on additional duties and this institute will provide additional resources and training to strengthen confidence in covering those tasks.

CONSENT CALENDAR ITEM NO. 2
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ALTERNATIVES
Council may elect not to authorize this request; however, since this will provide further information and training, Staff does not recommend this alternative.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer 18 CLICK HERE to Return to Agenda
CONSENT CALENDAR ITEM NO. 3
City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH ST.

NICKS CHRISTMAS LIGHTING & DÉCOR FOR THE PURCHASE OF A HOLIDAY

TREE AND YEARLY STORAGE AND INSTALLATION

RECOMMENDATION
Approve agreement for contract services with St. Nicks Christmas Lighting & Décor for the purchase of a holiday tree and yearly storage and installation; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• The City’s holiday tree that is displayed on Civic Center Campus (Campus) and featured during the Annual Tree Lighting Ceremony (Ceremony) is nearly twenty years old and often requires replacement lights/ornaments. • Investing in a new holiday tree will enhance the Ceremony and serve as a decorative, festive focal point for the Campus during the holidays.

FISCAL IMPACT
Budget for the purchase of a new holiday tree, five years of storage and installation, and a 3% contingency to cover replacement bulbs, ornaments, and branches is $165,772.

Funds are available in the Community Experiences budget (Account No. 101-3003- 60149). The purchase of the new tree ($54,772) has been budgeted in fiscal year (FY) 2023/24. All other services will occur FY 2024/25 – FY 2028/29. The cost breakdown is as follows:

Fiscal Year Description Costs
2023/24 Purchase of New Tree $54,772
2024/25 Install & Removal $17,000
Storage $4,550
Ornament/bulb/branch replacement (if needed) $650
$22,200
2025/26 $22,200
2026/27 $22,200
Initial Term Total: $121,372
Optional 2-Year Term Extension:
2027/28 Install, Removal, Storage, & Replacement Pieces $22,200 2028/29 Install, Removal, Storage, & Replacement Pieces $22,200 Extended 2-Year Term Total: $44,400
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BACKGROUND/ANALYSIS
Nearly twenty years ago, the City purchased a 26ft holiday tree to publicly display on the Campus every December and feature during the Ceremony. After several years of outdoor display, the tree’s light bulbs, ornaments, and branches are often in need of repair or replacement. The proposed new tree purchase stands 34ft tall (including a 4ft star topper) and includes red, silver, and gold ornaments with warm white LED lights. St. Nicks Lighting & Décor will store, install, and dismantle the tree every year. If approved, the new holiday tree will be displayed on the Campus every December and serve as the focal point for the Ceremony.

ALTERNATIVES
Council may choose not to approve the agreement and direct staff to explore other options for a holiday tree.

Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Agreement for Contract Services

2. St. Nicks Proposal
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AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and St. Nicks Christmas Lighting & Décor a California Limited Liability Corp (“Contracting Party”) with a place of business at 6861 Walker Street, La Palma, CA 90623.

The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to the purchase of a new holiday tree and tree storage, installation, and removal, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

ATTACHMENT 1
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 22 CLICK HERE to Return to Agenda
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Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed One Hundred and Sixty-Five Thousand Seven hundred and Seventy Two Dollars ($165,772.00), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this 23 CLICK HERE to Return to Agenda
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Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on May 8th, 2024, and terminate on June 30th, 2027 (“Initial Term”). This Agreement may be extended for two (2) additional year(s) upon mutual agreement by both parties (“Extended Term”), and executed in writing.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Daniel Christenson
(562) 438-0017
[email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as [Christina Calderon, Deputy Director] or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
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4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the 26 CLICK HERE to Return to Agenda
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Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with 27 CLICK HERE to Return to Agenda
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generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all 28 CLICK HERE to Return to Agenda
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copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service 29 CLICK HERE to Return to Agenda
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of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with 30 CLICK HERE to Return to Agenda
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the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 31 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Michael Calderon
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

St. Nick’s
Daniel Christenson
6861 Walker Street
La Palma, CA 90623

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation

JON McMILLEN, City Manager
City of La Quinta, California
Dated:

ST. NICKS CHRISTMAS LIGHTING &
DÉCOR, a California LLC
__________________________________
DANIEL CHRISTENSEN, Director of Sales
Dated: _________________________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
Scope of Services

1. Services to be Provided:

Purchase of a 30ft tall holiday tree (with 4ft topper) complete with red, gold, silver, and white ornaments, and LED mini lights (Attachment 1).

Vendor Shall store, install, and remove outdoor holiday tree for the City for FY 2024/25, FY 2025/26, and FY 2026/27, with an option to extend services for FY 2027/28 and FY 2028/29 if agreed upon by City and Contracting Party. In addition to storage and installation, the vendor is also responsible for replacing all damaged LED lights, ornaments, and new branches, at the rates described in Attachment 1.

Installation shall begin no earlier than November 21 and must be completed no later than November 29 of each contract year. Removal shall start no earlier than December 26 and be completed no later than January 14 of each contract year.

Location of installation: Civic Center Campus 78-495 Calle Tampico, La Quinta, CA 92253
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Exhibit A

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ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 36 CLICK HERE to Return to Agenda
Exhibit A

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its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 37 CLICK HERE to Return to Agenda
Exhibit A

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(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 38 CLICK HERE to Return to Agenda
Exhibit B

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed One Hundred and Sixty-Five Thousand Seven hundred and Seventy-Two Dollars ($165,772.00) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Payment will be issued as follows:

Fiscal Year Description Costs
2023/24 Purchase of New Tree $54,772
2024/25 Install & Removal $17,000
Storage $4,550
Ornament/bulb/branch replacement (if needed) $650
$22,200
2025/26 $22,200
2026/27 $22,200
Initial Term Total: $121,372
Optional 2-Year Term Extension:
2027/28 Install, Removal, Storage, & Ornament/bulb/branch replacement $22,200
2028/29 Install, Removal, Storage, & Ornament/bulb/branch replacement $22,200
Extended 2-Year Term Total: $44,400
Storage, installation, removal of tree: $50% ($10,775) due October, and $50% ($10,775) due January of each contract year.
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Exhibit C

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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.
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Exhibit D

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Exhibit D
Special Requirements
None.
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Exhibit E

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

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person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. 43 CLICK HERE to Return to Agenda
Exhibit E

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In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 44 CLICK HERE to Return to Agenda
Exhibit E

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4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
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Exhibit E

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11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
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Exhibit E

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20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 47 CLICK HERE to Return to Agenda
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F

Page 2 of 2 ends

d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 49 CLICK HERE to Return to Agenda
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All rendering artwork, photos, and
design concepts are property of:

S T - N IC K S .COM
PROPOSAL PRESENTED BY:

JOVANY VILELLA -

ACCOUNT EXECUTIVE
2 0 2 4 H O L I D A Y S E A S O N
P R E P A R E D F O R :

C I T Y O F L A Q U I N T A

PROPOSAL
A P R I L 1 6 , 2 0 2 4
ATTACHMENT 2
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We appreciate the trust you will be placing in St. Nick’s should you award us the contract. Rest assured we have
invested a great deal of time into planning and execution of our designs. Our team includes structural engineers, sound technicians, and our cadre of experts to ensure that our unique plans can be implemented within your budget
and time frames. St. Nick’s has high standards for quality products and energy-efficient LED lighting. We strive hard to ensure that the continuing of St. Nick’s service will be as easy as possible for the staff. In fact, we truly hope that by moving beyond just lights and decorations, we will make your jobs easier and help you continue to shine time after time.

S T - N IC K S .COM
St. Nick’s is excited to submit this holiday décor proposal that is assured to brighten your property. We appreciate the opportunity to partner with you this season. Other
amazing clients, such as City of West Hollywood, The Pike Outlets, the City of Carson, The Music Center in
Downtown Los Angeles, and many others have trusted St.

Nick’s with their special lighting projects
There are many good reasons why our clients continue to utilize our services year after year, which not only
includes our innovation capabilities but also our nod to professionalism. We appreciate the complexities and
intricacies involved with large scale projects. We are
confident that our technical abilities combined with our focused attention to detail will meet and exceed all your expectations. Our design plan includes many visual
delights as you’ll see flipping through the pages of this proposal. Jovany Villela,
Jovany Villela, Account Executive
Thank you,
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S T - N IC K S .COM
Nicholas Adams
Founder and Legal Compliance
Wade Francis
Chief Financial Officer
Brenda Sheridan
Director of Operations
Daniel Christenson
Director of Sales
Stephanie Escobar
Creative Director
Carlos Vasquez
Sr. Installer & Project Manager
Alonso Salazar
Sr. Installer & Project Manager

COMPANY PROFILE
Founded 1998 business, dba St. Nick’s (25 years)
T&G Global, LLC (CA)
Tax ID #68-0636192
14 full-time employees, 30-45 seasonal staff
B-General Building Contractor #990427
Certified Small Business Supplier #1626660
County of Los Angles Small Business Enterprise (LSBE)
Vendor #16942501
Business Address: 6861 Walker Street, La Palma, CA
90623
Telephone: (562) 438-0017
Fax: (562) 437-4242
Contact Name: Jovany Villela, Account Executive
Website: www.St-Nicks.com
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S T - N IC K S .COM
30FT Tree: 30FT Frame Tree. (118 Tree Branches). Pre-Lit LED 5MM Mini Lights. Fully Decorated With Commercial Grade Ornaments & Florals (Approx. 1,400+) Ornament Package TBD. 4FT LED Topper Included at no additional cost (reg. $699). Making Tree stand at 34FT. 30FT Tree: City of La Quinta
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S T - N IC K S .COM
Pricing: Purchase of 30FT Tree
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S T - N IC K S .COM
Pricing: Purchase of Additional Items/ Repairs
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Ornament Package:
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Purpose of Proposal: Purchase of New
Christmas Tree
Contact: Erika Arvizu
[email protected] | (760) 777-7093
Project Date: TBD 2023
Installation Address: 78495 Calle Tampico,
La Quinta, CA 92253
All material appearing on the St. Nick’s Christmas Lighting & Décor Proposal (“content”) is protected by copyright under U.S. Copyright laws and is the property of St. Nick’s Christmas Lighting & Décor. You may not copy, reproduce, distribute, publish, display, perform, modify, create derivative works, transmit, or in any way exploit any such content, nor may you distribute any part of this content over any network, including a local area network, sell or offer it for sale, or use such content to construct any kind of database, or to show a preferred layout for presenting creative concepts.

You may not alter or remove any copyright or other notice from copies of the content on St. Nick’s Christmas Lighting & Décor Proposal. For questions or concerns please contact [email protected]
This quote is valid for 30 days.

To execute installation,
please initial each additional
option and sign below. Final
agreement to follow.
________________________________________
Authorized Signer
________________________________________
Printed Name
____________
Date
Jovany Villela,
Jovany Villela, Account Executive
Thank you,
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CONSENT CALENDAR ITEM NO. 4
City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE CITY HALL ROOF REPAIR PROJECT NO. 2023-32

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the City Hall Roof Repair Project No. 2023-32.

EXECUTIVE SUMMARY
• Following recent rainstorms, leaks on the east side of the City Hall building have caused maintenance issues and require further repairs.
• The project will repair the main section of the pitched roof on the east side of City Hall and the pitched roof above the Council Chamber (Attachment 1). • Work will include removing the existing tile, replacing the roof paper, replacing plywood as needed, and placing back the existing tile.

FISCAL IMPACT
The project is a part of the City’s on-going maintenance for City building replacement/repair budget (Account No. 501-0000-71103). The current available budget is $250,000, and is not sufficient for the necessary repairs. Staff recommends bidding the project and requesting additional funds once the actual construction cost is known. The following is the anticipated overall project budget:

Total Budget
Design/Professional: $ 20,000
Construction: $ 275,000
Contingency: $ 40,000
Total Budget: $ 335,000

BACKGROUND/ANALYSIS
Following recent rainstorms, leaks in the roof on the east side of the City Hall building have caused maintenance issues that require a larger project to repair properly. Without 59 CLICK HERE to Return to Agenda
these roof repairs, the leaks are anticipated to increase which would potentially increase the repair costs in the future.

The repairs will include removing the existing tile, replacing the roof paper, replacing plywood as needed, and placing back the existing tile. The sections will be upgraded to replace the over 30-year-old material.

Contingent upon approval to advertise the project for bid on May 7, 2024, the following is the project schedule:

Council Bid Authorization May 7, 2024
Bid Period May 8 to June 5, 2024
Council Considers Project Award June 18, 2024
Execute Contract and Mobilize June 19 to July 15, 2024
Construction (20 Working Days) July 15 to August 9, 2024 Accept Improvements September 2024

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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City Hall Roof Repair
Base Bid: Re-use existing tile, replace roof
paper, and replace damaged plywood.

Legend
Roof Repair
200 ft
N
➤
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE,

AND ADVERTISE FOR RE-BID THE EISENHOWER BASIN SLOPE REPAIR PROJECT NO. 2023-22 LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE BETWEEN

AVENIDA FERNANDO AND COACHELLA DRIVE

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize staff to re-bid the Eisenhower Basin Slope Repair Project No. 2023-22 located on the west side of Eisenhower Drive between Avenida Fernando and Coachella Drive.

EXECUTIVE SUMMARY
• This project is located at the Eisenhower Retention Basin on the west side of Eisenhower Drive between Coachella Drive and Avenida Fernado (Attachment 1). • The project will repair slopes that failed due to Tropical Storm Hilary. The engineered soil that covers a specialized slope liner washed off in many areas and needs to be placed back to protect the liner from UV light. o This project will also include an additive alternate to construct a concrete lined channel along the base of the adjacent hill to collect drainage water to help mitigate future erosion.
• This project is not a part of the City’s Capital Improvement Program (CIP). Staff is currently only requesting authorization to advertise and will present bids and request for funding at a separate meeting. Staff is actively working with the Federal Emergency Management Agency (FEMA) to request funding for both the repairs and betterment.

FISCAL IMPACT
The cost to advertise the project is included in the Construction budget. Staff is working with FEMA for opportunities to cost share. The following is the anticipated project budget:

Total Budget
Professional/Design: $ 25,000
Inspection/Testing/Survey: $ 20,000
Construction: $ 450,000
Contingency: $ 50,000
Total Budget: $ 545,000
CONSENT CALENDAR ITEM NO. 5
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BACKGROUND/ANALYSIS
Damage caused to the Eisenhower Retention Basin during Tropical Storm Hilary exposed a specialized liner along the basin slopes. The liner cannot be exposed to UV light for a long period of time or it will degrade.

On November 16, 2023, staff solicited construction bids from qualified contractors. The City received three (3) bids on December 11, 2023. Leonida Builders, Inc. of Acton, California submitted the lowest responsible and responsive bid at $280,395.

These costs were higher than the anticipated project budget and the bids ranged significantly. On December 19, 2023, Council approved rejecting all bids and revising the scope to reduce uncertainty within the scope and to allow the project to complete the application and field reviews needed to satisfy the requirements with requesting FEMA funding.

Staff recommends bidding the betterment as an additive alternate since FEMA allows for betterments to help mitigate future repairs.

Staff will present all findings and bids at a subsequent Council Meeting prior to any fiscal impacts.

Contingent upon approval to advertise the project for bid on May 7, 2024, the following is the proposed project schedule:

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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Notes
Eisenhower Drive Retention Basin
0 2,040 4,079 Feet 8
Vicinity Map
*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user.

REPORT PRINTED ON ... 5/5/2017 2:30:52 PM © Riverside County RCIT GIS ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: ACCEPT CITYWIDE MISCELLANEOUS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS PROJECT NO. 2023-07 (COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT NO. 4.LQ.48-23) LOCATED WITHIN THE

SEASONS NEIGHBORHOOD

RECOMMENDATION
Accept the Citywide Miscellaneous Americans with Disabilities Act Improvements Project No. 2023-07 (Community Development Block Grant Project No. 4.LQ.48-23) as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $8,986, thirty-five days after the Notice of Completion is recorded.

EXECUTIVE SUMMARY
• The project reconstructed curb ramps, sidewalks, and cross-gutters to bring them to the current code on Springtime Way and Summer View Way. • The work is complete and Council acceptance will close the contract and allow final payment.

FISCAL IMPACT
The following is the financial accounting for Project No. 2023-07:

Original Contract Amount $ 179,717
Final Contract Amount $ 179,717
Project Budget $ 250,210
Final Contract Amount ($ 179,717)
Design & Professional Costs ($ 17,300)
Inspection, Survey, Plans, & Other Construction Costs ($ 3,221) Anticipated Funds Remaining* $ 49,972
* All costs to date have been accounted for and no further costs are anticipated.

There are adequate funds to close this project; the final retention amount of $8,986 will be paid from account number 401-0000-20600.

CONSENT CALENDAR ITEM NO. 6
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BACKGROUND/ANALYSIS
On March 5, 2024, Council awarded a $179,717 contract to Universal Construction and Engineering.

On March 15, 2024, a Notice to Proceed was issued with a 30-working day completion time starting on March 18, 2024, and ending on April 26, 2024. The project was deemed substantially complete on March 26, 2024. No liquidated damages or early completion incentives are recommended.

The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Attachment 1 - Vicinity Map
Notes
REPORT PRINTED ON... 1/31/2023 11:35:48 AM
Citywide Miscellaneous ADA Improvements
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED FEBRUARY 29, 2024

RECOMMENDATION
Receive and file revenue and expenditure report dated February 29, 2024.

EXECUTIVE SUMMARY
• The report summarizes the City’s year-to-date (YTD) revenues and period expenditures for February 2024 (Attachment 1).
• These reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2023 for fiscal year (FY) 2023/24.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year, including carryovers from the prior fiscal year.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget.

CONSENT CALENDAR ITEM NO. 7
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The revenue report includes revenues and transfers into funds from other funds (income items). Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve.

The expenditure report includes expenditures and transfers out to other funds. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Principal Management Analyst Approved by: Claudia Martinez, Finance Director
Attachment: 1. Revenue and Expenditure Report for February 29, 2024 General Fund Non-General Fund
Property Tax in lieu of Vehicle License Fees $ 2,815,553 CVAG (Dune Palms Construction Reimbursement) $ 840,502 Measure G Sales Tax $ 1,677,790 SilverRock Green Fees $ 635,799 Sales Tax $ 1,273,172 Allocated Interest $ 557,553
Transient Occupancy (Hotel) Tax $ 1,181,654 Gas Tax $ 174,883 Franchise Tax- Cable Television $ 157,004 Citizens' Option for Pubic Safety (COPS) Grant $ 94,492 General Fund Non-General Fund
Sheriff Contract (October-Novemberr) $ 1,066,806 Capital Improvement Program - Construction(1) $ 956,221 X-Park Programming (January-March) $ 101,020 Machinery & Equipment - Golf Carts (SRR) $ 914,605 Equipment (Wellness Center) $ 98,369 SilverRock Maintenance $ 212,343 Parks Landscape Maintenance $ 67,311 Capital Improvement Program -Design(2) $ 83,794 Golf Tournament $ 57,838 Lighting & Landscape Maintenance $ 74,798 (2)CIP Design: Consulting expenses associated with multiple ongoing capital improvement projects such as Fritz Burns Park, Dune Palms low water crossing, Cultural Campus.

Top Five Revenue/Income Sources for February
Top Five Expenditures/Outlays for February
(1)CIP Construction: X-Park, Cove Trails parking lot improvements, Dune Palms bridge.

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund (GF) $7,722,185 $37,678,968 48.01% $36,229,873 49.26% All Funds $10,303,573 $75,505,132 38.32% $61,719,635 33.44%

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund $3,023,879 $30,147,734 30.45% $23,239,930 22.44% Payroll (GF) $1,186,517 $7,945,338 59.34% $8,319,986 60.29% All Funds $6,195,369 $78,437,411 34.37% $55,198,808 24.99% February 2024 Expenditures Comparison to 2023
February 2024 Revenues Comparison to 2023
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For Fiscal: 2023/24 Period Ending: 02/29/2024

Page 1 of 3 ends

Revenue Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 78,478,100 78,478,100 7,722,185 37,678,968 -40,799,132 48.01% 105 - DISASTER RECOVERY FUND 15,000 15,000 0 -8,794 -23,794 58.63% 201 - GAS TAX FUND 2,458,600 2,458,600 174,883 1,603,313 -855,287 65.21% 202 - LIBRARY & MUSEUM FUND 2,922,000 2,922,000 307 206,311 -2,715,689 7.06% 203 - PUBLIC SAFETY FUND (MEASURE G) 2,500 2,500 0 -179 -2,679 7.17% 210 - FEDERAL ASSISTANCE FUND 156,000 336,349 0 180,347 -156,002 53.62% 212 - SLESA (COPS) FUND 101,500 101,500 94,492 127,398 25,898 125.52% 215 - LIGHTING & LANDSCAPING FUND 2,992,000 2,992,000 0 2,542,766 -449,234 84.99% 220 - QUIMBY FUND 50,000 50,000 0 0 -50,000 0.00%
221 - AB 939 - CALRECYCLE FUND 70,000 70,000 278 22,534 -47,466 32.19% 223 - MEASURE A FUND 2,028,000 2,028,000 0 765,905 -1,262,095 37.77% 225 - INFRASTRUCTURE FUND 500 500 0 -17 -517 3.41%
226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,500 12,500 0 0 -12,500 0.00% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 0 -5,000 0.00% 230 - CASp FUND, AB 1379 20,500 20,500 1,592 10,751 -9,749 52.45% 231 - SUCCESSOR AGCY PA 1 RORF 0 0 57 5,153,032 5,153,032 0.00% 235 - SO COAST AIR QUALITY FUND 55,000 55,000 0 13,431 -41,569 24.42% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 0 -165 -165 0.00%
241 - HOUSING AUTHORITY 1,401,500 1,401,500 88,216 1,196,406 -205,094 85.37% 243 - RDA LOW-MOD HOUSING FUND 30,000 30,000 0 -3,375 -33,375 11.25% 247 - ECONOMIC DEVELOPMENT FUND 20,000 20,000 1,130 52,149 32,149 260.75% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 36,000 1,423,009 0 38,877 -1,384,132 2.73% 250 - TRANSPORTATION DIF FUND 1,520,000 1,520,000 41,943 158,441 -1,361,559 10.42% 251 - PARKS & REC DIF FUND 751,500 751,500 21,060 155,397 -596,103 20.68% 252 - CIVIC CENTER DIF FUND 501,500 501,500 12,420 44,403 -457,097 8.85% 253 - LIBRARY DEVELOPMENT DIF 100,000 100,000 3,970 13,498 -86,502 13.50% 254 - COMMUNITY & CULTURAL CENTERS DIF252,500 252,500 9,560 31,636 -220,864 12.53% 255 - STREET FACILITY DIF FUND 1,000 1,000 0 -71 -1,071 7.10% 256 - PARK FACILITY DIF FUND 100 100 0 -7 -107 6.69%
257 - FIRE PROTECTION DIF 151,500 151,500 3,725 13,193 -138,307 8.71% 259 - MAINTENANCE FACILITIES DIF FUND 101,000 101,000 3,236 11,969 -89,031 11.85% 270 - ART IN PUBLIC PLACES FUND 154,000 154,000 5,938 81,566 -72,434 52.97% 275 - LQ PUBLIC SAFETY OFFICER 2,500 2,500 0 1,953 -547 78.12% 299 - INTEREST ALLOCATION FUND 0 0 557,553 4,438,019 4,438,019 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 0 0 -1,100 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS17,950,700 89,820,762 840,502 13,109,281 -76,711,481 14.59% 405 - SA PA 1 CAPITAL IMPRV FUND 1,500 1,500 0 -5 -1,505 0.36% 501 - FACILITY & FLEET REPLACEMENT 1,685,000 1,685,000 0 775,064 -909,936 46.00% 502 - INFORMATION TECHNOLOGY 2,256,708 2,256,708 2,952 1,545,253 -711,455 68.47% 503 - PARK EQUIP & FACILITY FUND 470,000 470,000 0 496,660 26,660 105.67% 504 - INSURANCE FUND 1,362,230 1,362,230 0 680,073 -682,157 49.92% 601 - SILVERROCK RESORT 5,277,950 5,277,950 695,426 3,929,237 -1,348,713 74.45% 602 - SILVERROCK GOLF RESERVE 87,000 87,000 0 81,446 -5,554 93.62% 760 - SUPPLEMENTAL PENSION PLAN 6,000 6,000 0 4,931 -1,069 82.18% 761 - CERBT OPEB TRUST 20,000 20,000 0 100,758 80,758 503.79% 762 - PARS PENSION TRUST 100,000 100,000 22,146 252,776 152,776 252.78% Report Total: 123,608,488 197,045,908 10,303,573 75,505,132 -121,540,776 38.32% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.

ATTACHMENT 1
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For Fiscal: 2023/24 Period Ending: 02/29/2024

Page 2 of 3 ends

Expenditure Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 72,828,750 99,002,131 3,023,879 30,147,734 68,854,397 30.45% 201 - GAS TAX FUND 2,802,400 4,811,461 93,806 1,835,421 2,976,040 38.15% 202 - LIBRARY & MUSEUM FUND 2,240,160 4,934,483 20,374 619,874 4,314,609 12.56% 203 - PUBLIC SAFETY FUND (MEASURE G) 0 41,687 0 9,687 32,000 23.24% 210 - FEDERAL ASSISTANCE FUND 156,300 336,649 0 180,349 156,300 53.57% 212 - SLESA (COPS) FUND 100,000 100,000 6,560 28,790 71,210 28.79% 215 - LIGHTING & LANDSCAPING FUND 3,186,915 3,353,915 190,677 1,528,163 1,825,752 45.56% 220 - QUIMBY FUND 0 445,176 0 0 445,176 0.00%
221 - AB 939 - CALRECYCLE FUND 150,000 150,000 18,507 111,659 38,341 74.44% 223 - MEASURE A FUND 1,865,000 4,810,319 0 2,602,239 2,208,080 54.10% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,000 12,000 0 9,950 2,050 82.92% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 0 5,000 0.00% 230 - CASp FUND, AB 1379 5,500 5,500 0 0 5,500 0.00%
231 - SUCCESSOR AGCY PA 1 RORF 0 0 0 15,000,437 -15,000,437 0.00% 235 - SO COAST AIR QUALITY FUND 54,000 54,000 0 25,316 28,684 46.88% 237 - SUCCESSOR AGCY PA 1 ADMIN 0 0 0 5,850 -5,850 0.00% 241 - HOUSING AUTHORITY 1,596,340 1,996,340 111,825 1,255,007 741,333 62.87% 243 - RDA LOW-MOD HOUSING FUND 250,000 300,000 0 0 300,000 0.00% 247 - ECONOMIC DEVELOPMENT FUND 31,500 31,500 1,600 22,005 9,495 69.86% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 250,000 3,824,192 0 3,582,426 241,766 93.68% 250 - TRANSPORTATION DIF FUND 550,000 1,669,775 0 401,335 1,268,440 24.04% 251 - PARKS & REC DIF FUND 650,000 1,121,285 0 7,715 1,113,570 0.69% 252 - CIVIC CENTER DIF FUND 0 249,925 0 0 249,925 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 0 0 15,000 0.00% 254 - COMMUNITY & CULTURAL CENTERS DIF 0 125,000 0 0 125,000 0.00% 259 - MAINTENANCE FACILITIES DIF FUND 180,000 180,000 0 0 180,000 0.00% 270 - ART IN PUBLIC PLACES FUND 233,000 742,711 14,652 75,425 667,287 10.16% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,100 1,100 0 0 1,100 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS17,950,700 84,998,963 1,083,967 13,141,675 71,857,288 15.46% 501 - FACILITY & FLEET REPLACEMENT 1,448,750 2,331,044 41,282 328,349 2,002,694 14.09% 502 - INFORMATION TECHNOLOGY 3,082,620 3,277,620 100,393 1,347,822 1,929,798 41.12% 503 - PARK EQUIP & FACILITY FUND 2,242,200 3,092,200 8,594 683,017 2,409,183 22.09% 504 - INSURANCE FUND 1,118,000 1,118,000 1,143 1,107,755 10,245 99.08% 601 - SILVERROCK RESORT 5,034,993 5,034,993 1,475,432 4,345,139 689,854 86.30% 760 - SUPPLEMENTAL PENSION PLAN 12,850 12,850 0 12,833 17 99.87% 761 - CERBT OPEB TRUST 1,800 1,800 0 782 1,018 43.46%
762 - PARS PENSION TRUST 30,000 30,000 2,678 20,657 9,343 68.86% Report Total: 118,084,878 228,216,619 6,195,369 78,437,411 149,779,208 34.37% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers. 74 CLICK HERE to Return to Agenda
Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund.
105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities.

Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements.

This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED APRIL 12, 19, AND 26, 2024

RECOMMENDATION
Approve demand registers dated April 12, 19, and 26, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 4,617,337.92
Successor Agency of RDA $ -
Housing Authority $ 33,849.35
$ 4,651,187.27

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for April 12, 19, and 26, 2024.

Warrants Issued:
213554-213621 $ 1,054,571.37
213623-213690 $ 1,979,245.58
213691-213742 $ 627,894.47
EFT #140 $ 47,141.39
Voids $ (381.67)
Wire Transfers $ 370,021.25
Payroll Direct Deposit $ 471,899.94
Payroll Check #37685 $ 277.05
Payroll Tax Transfers $ 100,517.89
$ 4,651,187.27
*Check number 213622, payable to Southern California Gas Company, w ill be reported on a future Demand Register Report.

Three checks were voided and reissued due to non-receipt and corrections.

CONSENT CALENDAR ITEM NO. 8
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Vendor Account Name Amount Purpose
Riverside County Sheriff Department Various $1,135,295.92 February Police Service Conserve Landcare Construction $338,118.30 Cactus Flower Landscape Renovation Progress Payment
Granite Construction Company Construction $190,537.47 Sink Hole Repairs & Fred Waring Pavement
Improvements Progress
Payment
Universal Construction and
Engineering
Construction $170,731.15 Citywide ADA Improvements
Vintage Associates(1) Various $170,450.88 Citywide Parks Landscape Maintenance
(1)Payments w ere made 04/12/24 & 04/26/24
Wire Transfers: Eighteen transfers totaled $370,021. Of this amount, $211,149 was to Landmark and $103,486 was to CalPERS (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Transaction Issuer Type Par Value Settle
Date
Coupon
Rate
YTM
Maturity Federal National Mortgage Assoc. Agency 3,000,000.00 $ 4/12/2024 5.050% 5.050% Maturity Jefferson Bank Greenville CD $ 248,000.00 4/15/2024 1.250% 1.250% Maturity United States Treasury Treasury Note $ 500,000.00 4/15/2024 0.375% 0.830% Maturity Belmont Bank & Trust CD $ 248,000.00 4/16/2024 1.250% 1.250% Maturity Pacific Western Bank CD $ 245,000.00 4/16/2024 1.300% 1.300% Maturity United States Treasury T-Bill $ 2,000,000.00 4/18/2024 0.000% 5.550% Purchase Federal Farm Credit Banks Agency 1,000,000.00 $ 4/23/2024 4.375% 4.700% Purchase Federal Home Loan Mortgage Corp. Agency 1,000,000.00 $ 4/24/2024 5.600% 5.611% Purchase Federal National Mortgage Assoc. Agency 1,000,000.00 $ 4/23/2024 5.050% 5.100% Purchase Federal National Mortgage Assoc. Agency 1,000,000.00 $ 4/23/2024 5.250% 5.280% Purchase Federal National Mortgage Assoc. Agency 1,000,000.00 $ 4/23/2024 5.500% 5.500% Purchase Federal Home Loan Banks Agency 900,000.00 $ 4/25/2024 5.040% 5.040% Maturity Mainstreet Bank CD $ 248,000.00 4/26/2024 2.600% 2.600% Purchase Cross River Bank CD $ 244,000.00 4/26/2024 4.500% 4.500% Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers
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Demand Register
City of La Quinta Packet: APPKT03775 - 04/12/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CENTRAL COMMUNICATIONS 213570 04/2024 - STVR HOTLINE Professional Services 101-6004-60103 623.00 MCGARREY, DEBORAH 213589 03/14/24 - LEAGUE RIVCO DIVISION ME… Travel & Training 101-1001-60320 125.56 MEREDITH, KEVIN 213591 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 ARVIZU, ERIKA 213558 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 97.86 MCGARREY, DEBORAH 213589 3/22/24 LEAGUE ENV/QUALITY MEETIN… Travel & Training 101-1001-60320 181.97 TRIPLETT, ALCADIA 213612 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 SILVERROCK RESORT 213603 01/01-03/31/24 - 1ST QTR SALES & USE … Sales Taxes Payable 101-0000-20304 91.00 CHARTER COMMUNICATIONS… 213571 02/24-04/23/24 - FS #93 CABLE (2415) Cable/Internet - Utilities 101-2002-61400 241.32 CHARTER COMMUNICATIONS… 213571 03/29-04/28/24 - FS #32 INTERNET (649… Cable/Internet - Utilities 101-2002-61400 99.99 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 101-3005-60431 948.66 THE LOCK SHOP, INC 213611 KEYS FOR CH TICKET A135881 Maintenance/Services 101-3008-60691 297.25 LOGIC COMPENSATION GRO… 213587 JOB DESCRIPTION DRAFT NEW POSITION Professional Services 101-1004-60103 225.00 DECKARD TECHNOLOGIES, I… 213575 04/2024 - RENTALSCAPE Professional Services 101-1005-60103 3,750.00 PROPER SOLUTIONS INC 213600 03/29/24 - TEMP AGENCY SERVICES J.FE… Temporary Agency Services 101-6004-60125 1,585.20 VINTAGE ASSOCIATES 213617 03/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 101-3005-60112 65,010.00 VINTAGE ASSOCIATES 213617 02/19-02/23/24 - DESERT PRIDE EXTRA … Maintenance/Services 101-3005-60691 3,200.00 VINTAGE ASSOCIATES 213617 02/12-02/16/24 - EVENT PARK EXTRA L… Maintenance/Services 101-3005-60691 1,600.00 BPS TACTICAL INC 213566 BALLISTIC VEST FOR CSO FOSTER Special Enforcement Funds 101-2001-60175 642.19 XPRESS GRAPHICS 213620 9 CITIES EVENT PURCHASING BROCHUR… Printing 101-1006-60410 238.39 TECHNOGYM USA CORP 213609 7/1/24-1/17/25 TECHNOGYM MY WELL… Prepaid Expense 101-0000-13600 1,680.00 TECHNOGYM USA CORP 213609 1/18/24-6/30/24 TECHNOGYM MY WEL… Operating Supplies 101-3002-60420 1,680.00 BANK OF NEW YORK MELLON 213560 12/01/23-02/29/24 - BANK FEES Administration 101-1006-60102 2,901.07 SMART & FINAL 213604 03/13/24 - WC LUNCHEON SUPPLIES Operating Supplies 101-3002-60420 178.14 SOUTH COAST AIR QUALITY … 213605 07/2023-06/2024 - WC AQMD FEE Annual Permits/Inspections 101-3008-60196 251.11 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - ALARM MONITORING … Security & Alarm 101-3008-60123 984.00 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - FIRE ALARM MONITOR… Security & Alarm 101-2002-60123 510.00 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - FIRE ALARM MONITOR… Security & Alarm 101-3008-60123 510.00 MERCHANTS BUILDING MAI… 213590 03/16/24 - SRR EVENT CONCERT CLEAN… Janitorial 101-3008-60115 47.76 MATRIX CONSULTING GROUP 213588 PUBLIC WORKS ASSESSMENT Consultants/Employee Servic… 101-1004-60104 5,900.00 MATRIX CONSULTING GROUP 213588 PUBLIC WORKS ASSESSMENT Consultants/Employee Servic… 101-1004-60104 6,000.00 FEDEX 213577 03/22/24 - OVERNIGHT MAIL Postage 101-1007-60470 21.79 KONE INC 213585 04/01-06/30/24 - CH ELEVATOR MAINT… Maintenance/Services 101-3008-60691 682.89 PLANIT REPROGRAPHICS SYS… 213597 SRR LSM SERVICES PRINT WORK Materials/Supplies 101-3005-60431 9.00 PLANIT REPROGRAPHICS SYS… 213597 PARK LSM SERVICES PRINT WORK Materials/Supplies 101-3005-60431 9.72 PATTON DOOR & GATE 213596 FS #32 DOOR REPAIR Maintenance/Services 101-2002-60691 350.00 VERIZON WIRELESS 213616 02/26-03/25/24 - LQPD CELLS (6852) Telephone - Utilities 101-2001-61300 889.55 FRONTIER COMMUNICATIO… 213579 03/26-04/25/24 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 536.20 FRONTIER COMMUNICATIO… 213579 03/28-04/27/24 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 39.20 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 897.56 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 13.68 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 1,045.57 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 48.50 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 694.47 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water - Utilities 101-2002-61200 261.74 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water -Monticello Park - Utili… 101-3005-61201 603.00 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 29.10 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water - Utilities 101-3008-61200 100.82 DESERT RESORT MANAGEM… 213576 03/2024 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 PACIFIC WEST AIR CONDITIO… 213595 CH HVAC COMPRESSOR REPLACEMENT HVAC 101-3008-60667 10,990.00 ALTA LANGUAGE SERVICES I… 213557 BILINGUAL TESTING #482 Consultants/Employee Servic… 101-1004-60104 55.00 KILEY & ASSOCIATES 213584 03/2024 - FEDERAL LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 ACTION PARK ALLIANCE, INC. 213555 04/01-06/30/24 - X PARK OPERATIONS … X Park Programming 101-3003-60190 101,019.50 BMO FINANCIAL GROUP 213561 PROMOTIONAL ITEMS FOR CITY PICNIC … Sales Taxes Payable 101-0000-20304 -39.07 ATTACHMENT 1
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4/29/2024 2:28:06 PM Page 2 of 8
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 213561 CPPB PRACTICE TEST D.ARMENDARIZ Travel & Training 101-1006-60320 49.00 BMO FINANCIAL GROUP 213561 CSMFO MEMBERSHIP V.ORTEGA Membership Dues 101-1006-60351 135.00 BMO FINANCIAL GROUP 213561 CSMFO MEMBERSHIP K.BLONDELL Membership Dues 101-1006-60351 135.00 BMO FINANCIAL GROUP 213561 PRIORITY MAIL GOVINVEST CHECK Postage 101-1007-60470 9.85 BMO FINANCIAL GROUP 213561 NEIGHBORHOOD WATCH MEETING SNA… LQ Police Volunteers 101-2001-60109 43.05 BMO FINANCIAL GROUP 213561 PROMOTIONAL ITEMS FOR CITY PICNIC Volunteers - Fire 101-2002-60110 536.87 BMO FINANCIAL GROUP 213561 FS #93 RACK TO STORE PRESSURIZED CY… Fire Station 101-2002-60670 900.38 BMO FINANCIAL GROUP 213561 PLANNING COMMISSIONERS ACADEMY… Travel & Training 101-6002-60320 717.53 BMO FINANCIAL GROUP 213561 PLANNING COMMISSIONERS ACADEMY… Travel & Training 101-6002-60320 746.46 BMO FINANCIAL GROUP 213561 PLANNING COMMISSIONERS ACADEMY… Travel & Training 101-6002-60320 735.46 BMO FINANCIAL GROUP 213561 SRR EVENT BLDG GLASS INSTALL Maintenance/Services 101-3008-60691 2,184.63 BMO FINANCIAL GROUP 213561 04/1/24 - APWA LUNCH Travel & Training 101-7001-60320 89.04 BMO FINANCIAL GROUP 213561 04/1/24 - APWA LUNCH Travel & Training 101-7006-60320 44.52 BMO FINANCIAL GROUP 213561 SAFETY VESTS Safety Gear 101-7006-60427 421.40 BMO FINANCIAL GROUP 213561 INTERVIEW PANEL LUNCH FOR TRAFFIC … Recruiting/Pre-Employment 101-1004-60129 94.44 BMO FINANCIAL GROUP 213561 CJPIA BIG 4 TRAINING SNACKS Travel & Training 101-1004-60320 97.76 BMO FINANCIAL GROUP 213561 CJPIA TRAINING PART 2 LUNCH Travel & Training 101-1004-60320 201.85 BMO FINANCIAL GROUP 213561 CJPIA SUPERVISOR TRAINING SNACKS Travel & Training 101-1004-60320 97.76 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION GIFT CARDS Employee Recognition Events 101-1004-60340 675.00 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION GIFT CARDS Employee Recognition Events 101-1004-60340 156.08 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION SUPPLIES Employee Recognition Events 101-1004-60340 10.77 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION DESSERT OVE… Employee Recognition Events 101-1004-60340 759.20 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION GIFT CARDS Employee Recognition Events 101-1004-60340 100.00 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION LUNCH OVER… Employee Recognition Events 101-1004-60340 625.00 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION DECOR Employee Recognition Events 101-1004-60340 502.42 BMO FINANCIAL GROUP 213561 OVERNIGHT MAIL Postage 101-1007-60470 13.65 BMO FINANCIAL GROUP 213561 WC LUNCHEON Operating Supplies 101-3002-60420 418.69 BMO FINANCIAL GROUP 213561 BUNNY SUIT CLEANING Community Experiences 101-3003-60149 135.00 BMO FINANCIAL GROUP 213561 BMI MUSIC LICENSE Community Experiences 101-3003-60149 446.48 BMO FINANCIAL GROUP 213561 CAKE FOR CITY PICNIC Community Experiences 101-3003-60149 94.00 BMO FINANCIAL GROUP 213561 WHITE BOARD & BUSINESS CARD HOLD… Office Supplies 101-1002-60400 65.17 BMO FINANCIAL GROUP 213561 OFFICE CHAIR D.KINLEY Office Supplies 101-1002-60400 206.61 BMO FINANCIAL GROUP 213561 COUNCIL MEETING STAFF DINNER Travel & Training 101-1004-60320 220.06 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION SUPPLIES Employee Recognition Events 101-1004-60340 130.74 BMO FINANCIAL GROUP 213561 STORAGE BOX Office Supplies 101-1005-60400 20.87 BMO FINANCIAL GROUP 213561 FINGERTIP MOISTENER, BOWLS, & SPO… Office Supplies 101-1006-60400 40.94 BMO FINANCIAL GROUP 213561 HAND SANITIZER Office Supplies 101-1006-60400 14.67 BMO FINANCIAL GROUP 213561 DISH SOAP -EMPLOYEE BREAKROOM Citywide Supplies 101-1007-60403 5.94 BMO FINANCIAL GROUP 213561 STANDING DESK Operating Supplies 101-3002-60420 326.24 BMO FINANCIAL GROUP 213561 KITE EVENT SUPPLIES Community Experiences 101-3003-60149 631.46 BMO FINANCIAL GROUP 213561 ROCKET MODELS Community Experiences 101-3003-60149 89.55 BMO FINANCIAL GROUP 213561 LAUNCH RODS Community Experiences 101-3003-60149 24.92 BMO FINANCIAL GROUP 213561 04/2024 - APPLE/MUSIC/STORAGE Membership Dues 101-3007-60351 25.95 BMO FINANCIAL GROUP 213561 03/2024 - MAILCHIMP Membership Dues 101-3007-60351 219.00 BMO FINANCIAL GROUP 213561 SAFTEY BOOTS A.BERUMEN Safety Gear 101-3008-60427 108.70 BMO FINANCIAL GROUP 213561 DEADBOLT LOCKS (2) Materials/Supplies 101-3008-60431 62.42 BMO FINANCIAL GROUP 213561 BATTERIES Materials/Supplies 101-3008-60431 5.32 BMO FINANCIAL GROUP 213561 SPRAY PAINT Materials/Supplies 101-3008-60431 136.62 BMO FINANCIAL GROUP 213561 SOAP DISPENSERS (12) Materials/Supplies 101-3008-60431 48.24 BMO FINANCIAL GROUP 213561 EMPLOYEE RECOGNITION SUPPLIES RET… Materials/Supplies 101-3008-60431 -50.46 BMO FINANCIAL GROUP 213561 BOOKS Travel & Training 101-6002-60320 25.99 BMO FINANCIAL GROUP 213561 USB C CHARGING CABLES Operating Supplies 101-6003-60420 22.80 BMO FINANCIAL GROUP 213561 DESK LAMP (3) Operating Supplies 101-6006-60420 74.67 BMO FINANCIAL GROUP 213561 05/02-05/03/24 - SCAG CONFERENCE D.… Travel & Training 101-6001-60320 400.00 BMO FINANCIAL GROUP 213561 05/02-05/03/24 - SCAG CONFERENCE C.… Travel & Training 101-6002-60320 400.00 BMO FINANCIAL GROUP 213561 ICC RENEWAL A.ORTEGA Subscriptions & Publications 101-6003-60352 110.00 BMO FINANCIAL GROUP 213561 MEETING SNACKS FOR STOCK Office Supplies 101-1002-60400 25.25 BMO FINANCIAL GROUP 213561 LOBBY COFFEE MACHINE SUPPLIES Citywide Supplies 101-1007-60403 63.18 BMO FINANCIAL GROUP 213561 3/20/24 - COUNCIL JOINT MEETING SN… Travel & Training 101-1001-60320 70.36 BMO FINANCIAL GROUP 213561 ANIMAL RESCUE EVENT EVANS PLUS O… Travel & Training 101-1001-60320 156.00 80 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 213561 ANIMAL RESCUE EVENT S.SANCHEZ Travel & Training 101-1001-60320 78.00 BMO FINANCIAL GROUP 213561 CITY COUNCIL MEETING DINNER Travel & Training 101-1001-60320 131.56 BMO FINANCIAL GROUP 213561 CA LEAGUE CONFERENCE FLIGHT EVANS… Travel & Training 101-1001-60320 1,127.80 BMO FINANCIAL GROUP 213561 CITY COUNCIL MEETING DRINKS Travel & Training 101-1001-60320 11.59 BMO FINANCIAL GROUP 213561 DESERT SANDS FOUNDATION GALA SAN… Travel & Training 101-1001-60320 250.00 BMO FINANCIAL GROUP 213561 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 230.98 BMO FINANCIAL GROUP 213561 INDIAN WELLS STATE OF THE CITY S.SA… Travel & Training 101-1001-60320 59.00 BMO FINANCIAL GROUP 213561 RIVCO STATE OF THE COUNTY Travel & Training 101-1001-60320 555.30 BMO FINANCIAL GROUP 213561 LEAGUE DIVISION MEETING D.MCGARR… Travel & Training 101-1001-60320 45.00 BMO FINANCIAL GROUP 213561 MSA MEETING LUNCH Travel & Training 101-7003-60320 156.00 BMO FINANCIAL GROUP 213561 3/20/24 - COUNCIL JOINT MEETING COF… Travel & Training 101-1001-60320 99.14 BMO FINANCIAL GROUP 213561 LASERFICHE LAPTOP BAG Office Supplies 101-1005-60400 68.49 COACHELLA VALLEY WATER D… 213573 WATER SERVICE PM 10 - Dust Control 101-7006-60146 42.39 STATE OF CA DEPT OF INDUS… 213608 CH ELEVATOR INSPECTION Annual Permits/Inspections 101-3008-60196 675.00 TERRA NOVA PLANNING & R… 213610 7/1/23-3/31/24 - SPHERE ANNEXATION … Professional Services 101-6002-60103 2,332.05 Fund 101 - GENERAL FUND Total: 246,495.92
Fund: 201 - GAS TAX FUND
GRANITE CONSTRUCTION C… 213580 MONROE/AVE 58 & AVE 50 EMERGENCY… Road Improvements 201-7003-72111 176,892.19 UNDERGROUND SERVICE AL… 213614 04/01/24 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 60.75 BMO FINANCIAL GROUP 213561 SAFETY GLASSES (10) Safety Gear 201-7003-60427 88.00 Fund 201 - GAS TAX FUND Total: 177,040.94
Fund: 202 - LIBRARY & MUSEUM FUND
VINTAGE ASSOCIATES 213617 03/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3004-60112 930.00 VINTAGE ASSOCIATES 213617 03/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3006-60112 194.00 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - ALARM MONITORING … Security & Alarm 202-3004-60123 165.00 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - ALARM MONITORING … Security & Alarm 202-3006-60123 330.00 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - FIRE ALARM MONITOR… Security & Alarm 202-3004-60123 255.00 ALARM MONITORING SERVI… 213556 04/01-06/30/24 - FIRE ALARM MONITOR… Security & Alarm 202-3006-60123 255.00 KONE INC 213585 04/01-06/30/24 - MUSEUM ELEVATOR … Maintenance/Services 202-3006-60691 682.89 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water - Utilities 202-3006-61200 253.44 BMO FINANCIAL GROUP 213561 MAKER SPACE LAPTOPS Operating Supplies 202-3009-60420 97.82 Fund 202 - LIBRARY & MUSEUM FUND Total: 3,163.15
Fund: 215 - LIGHTING & LANDSCAPING FUND
VINTAGE E & S INC 213618 LIGHTING & POWER UPGRADES ON JEFF… Maintenance/Services 215-7004-60691 10,500.53 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 1,836.70 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 1,498.06 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 2,198.61 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 478.83 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 2,254.21 TRI-STATE MATERIALS INC 213613 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 2,251.52 VINTAGE ASSOCIATES 213617 03/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 215-7004-60112 12,124.00 VINTAGE ASSOCIATES 213617 03/2024 SPRAYING Maintenance/Services 215-7004-60691 980.00 MOWERS PLUS INC 213592 EQUIPMENT PARTS Tools/Equipment 215-7004-60432 267.12 STAPLES ADVANTAGE 213607 OFFICE SUPPLIES Operating Supplies 215-7004-60420 70.50 PLANIT REPROGRAPHICS SYS… 213597 L&L LSM SERVICES PRINT WORK Materials/Supplies 215-7004-60431 8.88 PLANIT REPROGRAPHICS SYS… 213597 L&L LIGHTING SERVICES PRINT WORK Materials/Supplies 215-7004-60431 6.84 BMO FINANCIAL GROUP 213561 NATURAL WEED KILLER SUPPLIES Materials/Supplies 215-7004-60431 90.32 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 946.62 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 550.68 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water - Medians - Utilities 215-7004-61211 1,433.64 COACHELLA VALLEY WATER D… 213573 WATER SERVICE Water - Medians - Utilities 215-7004-61211 130.34 VINTAGE ASSOCIATES 213617 PLANTS Materials/Supplies 215-7004-60431 1,082.88 IMPERIAL IRRIGATION DIST 213582 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 415.08 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 39,125.36 Fund: 241 - HOUSING AUTHORITY
BMO FINANCIAL GROUP 213561 LUNCHEON W/ JFS DESERT ELDER LOVER Travel & Training 241-9101-60320 123.32 BMO FINANCIAL GROUP 213561 VARIDESK R.CAMARENA Operating Supplies 241-9101-60420 516.56 Fund 241 - HOUSING AUTHORITY Total: 639.88
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Demand Register Packet: APPKT03775 - 04/12/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 247 - ECONOMIC DEVELOPMENT FUND
BMO FINANCIAL GROUP 213561 ED PHOOT/VIDEO SHOOT LUNCH Marketing & Tourism Promot… 247-0000-60461 122.69 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 122.69
Fund: 270 - ART IN PUBLIC PLACES FUND
SIGNATURE SCULPTURE 213602 FY 23/24 APP MAINTENANCE APP Maintenance 270-0000-60683 13,109.00 POWERS AWARDS INC 213599 APP SIGNAGE Operating Supplies 270-0000-60482 667.74 BMO FINANCIAL GROUP 213561 APP PURCHASE Art Purchases 270-0000-74800 2,500.00 BMO FINANCIAL GROUP 213561 APP PURCHASE Art Purchases 270-0000-74800 2,000.00 BMO FINANCIAL GROUP 213561 FRAMES FOR APP ARTWORK Operating Supplies 270-0000-60482 43.48 BMO FINANCIAL GROUP 213561 FRAMES FOR APP ARTWORK RETURN Operating Supplies 270-0000-60482 -43.48 BMO FINANCIAL GROUP 213561 FRAMES FOR APP ARTWORK Operating Supplies 270-0000-60482 106.54 BMO FINANCIAL GROUP 213561 APP PURCHASE Art Purchases 270-0000-74800 7,500.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 25,883.28
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
LEONIDA BUILDERS, INC 213586 COVE TRAILS PARKING LOT IMPROVEM… Construction 401-0000-60188 5,800.00 SPOHN RANCH INC 213606 SETTLEMENT AGREEMENT PAYMENT Construction 401-0000-60188 145,000.00 IN-SITE LANDSCAPE ARCHITE… 213583 MASTER PLANNING SERVICES FOR FRITZ… Design 401-0000-60185 112,747.50 UNIVERSAL CONSTRUCTION … 213615 CDBG CITYWIDE MISC ADA IMPROVEM… Retention Payable 401-0000-20600 -8,985.85 UNIVERSAL CONSTRUCTION … 213615 CDBG CITYWIDE MISC ADA IMPROVEM… Construction 401-0000-60188 179,717.00 HAMMEL, GREEN, AND ABR… 213581 02/2024 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 41,250.00 GRANITE CONSTRUCTION C… 213580 03/2024 - FRED WARING PAVEMENT RE… Construction 401-0000-60188 13,645.28 NV5 213593 09/2023 - VILLAGE UTILITIES FEASIBILITY… Design 401-0000-60185 17,690.70 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 506,864.63 Fund: 501 - FACILITY & FLEET REPLACEMENT
CALI COLLISION CORP 213567 2022 CHEVY COLORADO VIN I128784 RE… Vehicle Repair & Maintenan… 501-0000-60676 1,324.81 AUTOZONE 213559 WINDSHIELD REPAIR KIT Parts, Accessories, and Upfits 501-0000-60675 19.83 BMW MOTORCYCLES OF RIV… 213565 MOTORCYCLE REPAIRS A1155 Motorcycle Repair & Mainte… 501-0000-60679 1,362.12 BMW MOTORCYCLES OF RIV… 213565 MOTORCYCLE BATTERY WARRANTY CR… Motorcycle Repair & Mainte… 501-0000-60679 -260.67 WEX BANK 213619 02/26-03/25/24 - FUEL Fuel & Oil 501-0000-60674 10,026.85 S&D CARWASH MANAGEME… 213601 03/2024 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 CHEVROLET CADILLAC 213572 2022 CHEVY BOLT VIN N4125821 MAINT Vehicle Repair & Maintenan… 501-0000-60676 29.95 PACIFIC MOBILE STRUCTURES… 213594 04/2024 - PW TRAILER RENTAL Building Leases 501-0000-71032 3,088.51 BMO FINANCIAL GROUP 213561 TIRES FOR CITY VEHICLES Vehicle Repair & Maintenan… 501-0000-60676 164.54 BMO FINANCIAL GROUP 213561 WATER FOR BATTERIES Parts, Accessories, and Upfits 501-0000-60675 22.14 BMO FINANCIAL GROUP 213561 VEHICLE BATTERIES Parts, Accessories, and Upfits 501-0000-60675 262.91 POWERPLAN BF 213598 VACTROM VACUUM CLEANING REPAIR Vehicle Repair & Maintenan… 501-0000-60676 1,189.23 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 18,009.83 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 213571 04/2024 - CH CABLE (4625) Cable/Internet - Utilities 502-0000-61400 189.93 CHARTER COMMUNICATIONS… 213571 03/24-04/23/24 - WC CABLE (4601) Cable/Internet - Utilities 502-0000-61400 286.78 ACORN TECHNOLOGY SERVI… 213554 04/2024 - TRAFFIC SERVER MAINTENAN… Consultants 502-0000-60104 965.00 FISHER INTEGRATED INC 213578 03/2024 MONTHLY FEE Consultants 502-0000-60104 1,100.00 FISHER INTEGRATED INC 213578 03/2024 CC VIDEO STREAMING Consultants 502-0000-60104 1,800.00 VERIZON WIRELESS 213616 03/02-04/01/24 - BACKUP SERVER (2183) Cable/Internet - Utilities 502-0000-61400 66.17 VERIZON WIRELESS 213616 03/02-04/01/24 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,502.00 FRONTIER COMMUNICATIO… 213579 03/25-04/24/24 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 97.98 FRONTIER COMMUNICATIO… 213579 03/27-04/26/24 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 92.98 ZOOM VIDEO COMMUNICAT… 213621 10/22/23-10/21/24 - ZOOM SERVICES Software Licenses 502-0000-60301 147.49 CARAHSOFT TECHNOLOGY C… 213568 7/1/24-10/26/24 CITY WIDE ZOOM PH… Prepaid Expense 502-0000-13600 4,087.80 CARAHSOFT TECHNOLOGY C… 213568 10/27/23-6/30/24 CITY WIDE ZOOM PH… Software Licenses 502-0000-60301 8,175.59 BMO FINANCIAL GROUP 213561 03/2024 - EMAIL PROTECTION SOFTWA… Software Licenses 502-0000-60301 449.00 BMO FINANCIAL GROUP 213561 SRR.ORG DOMAIN RENEWAL Software Licenses 502-0000-60301 86.96 BMO FINANCIAL GROUP 213561 DISPLAY PORT TO HDMI CABLES Operating Supplies 502-0000-60420 80.48 BMO FINANCIAL GROUP 213561 WIRELESS KEYBOARD COMBOS (6) Operating Supplies 502-0000-60420 228.30 BMO FINANCIAL GROUP 213561 COMBINATION LOCK SECURITY CABLES Operating Supplies 502-0000-60420 65.08 BMO FINANCIAL GROUP 213561 LAPTOP RAM (2) Operating Supplies 502-0000-60420 133.72 BMO FINANCIAL GROUP 213561 LAPTOP STANDS (5) Operating Supplies 502-0000-60420 404.50 BMO FINANCIAL GROUP 213561 02/2024 - HULU SUBSCRIPTION Cable/Internet - Utilities 502-0000-61400 81.99 BMO FINANCIAL GROUP 213561 PLAYINLAQUINTA DOMAIN RENEWAL Software Licenses 502-0000-60301 56.99 82 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 213561 SPARK SUBSCRIPTION J.PENA Software Licenses 502-0000-60301 59.99 BMO FINANCIAL GROUP 213561 LUNCH FOR IT SERVICES INTERVIEW PA… Travel & Training 502-0000-60320 80.42 BMO FINANCIAL GROUP 213561 LUNCH FOR IT SERVICES INTERVIEW PA… Travel & Training 502-0000-60320 16.30 BMO FINANCIAL GROUP 213561 LOGITECH WIRELESS USB FOR IT STOCK Operating Supplies 502-0000-60420 42.38 CDW GOVERNMENT INC 213569 7/1/24-3/14/25 - MERAKI CLOUD LICEN… Prepaid Expense 502-0000-13600 3,765.25 CDW GOVERNMENT INC 213569 03/15/24-06/30/24 - MERAKI CLOUD LI… Software Licenses 502-0000-60301 1,882.61 Fund 502 - INFORMATION TECHNOLOGY Total: 27,945.69
Fund: 503 - PARK EQUIP & FACILITY FUND
COURTMASTER SPORTS, INC. 213574 FB PARK PICKLEBALL COURT POST PADS Parks 503-0000-71060 9,280.00 Fund 503 - PARK EQUIP & FACILITY FUND Total: 9,280.00
Grand Total: 1,054,571.37
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Demand Register Packet: APPKT03775 - 04/12/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 246,495.92
201 - GAS TAX FUND 177,040.94
202 - LIBRARY & MUSEUM FUND 3,163.15
215 - LIGHTING & LANDSCAPING FUND 39,125.36
241 - HOUSING AUTHORITY 639.88
247 - ECONOMIC DEVELOPMENT FUND 122.69
270 - ART IN PUBLIC PLACES FUND 25,883.28
401 - CAPITAL IMPROVEMENT PROGRAMS 506,864.63
501 - FACILITY & FLEET REPLACEMENT 18,009.83
502 - INFORMATION TECHNOLOGY 27,945.69
503 - PARK EQUIP & FACILITY FUND 9,280.00
Grand Total: 1,054,571.37
Account Summary
Account Number Account Name Expense Amount
101-0000-13600 Prepaid Expense 1,680.00
101-0000-20304 Sales Taxes Payable 51.93
101-1001-60320 Travel & Training 3,122.26
101-1002-60101 Contract Services - Admi… 3,500.00
101-1002-60400 Office Supplies 297.03
101-1004-50252 Annual Wellness Dollar … 497.86
101-1004-60103 Professional Services 225.00
101-1004-60104 Consultants/Employee S… 11,955.00
101-1004-60129 Recruiting/Pre-Employm… 94.44
101-1004-60320 Travel & Training 617.43
101-1004-60340 Employee Recognition E… 2,959.21
101-1005-60103 Professional Services 3,750.00
101-1005-60400 Office Supplies 89.36
101-1006-60102 Administration 2,901.07
101-1006-60320 Travel & Training 49.00
101-1006-60351 Membership Dues 270.00
101-1006-60400 Office Supplies 55.61
101-1006-60410 Printing 238.39
101-1007-60403 Citywide Supplies 69.12
101-1007-60470 Postage 45.29
101-2001-60109 LQ Police Volunteers 43.05
101-2001-60175 Special Enforcement Fu… 642.19
101-2001-61300 Telephone - Utilities 889.55
101-2001-61400 Cable/Internet - Utilities 536.20
101-2002-60110 Volunteers - Fire 536.87
101-2002-60123 Security & Alarm 510.00
101-2002-60670 Fire Station 900.38
101-2002-60691 Maintenance/Services 350.00
101-2002-61101 Electricity - Utilities 897.56
101-2002-61200 Water - Utilities 261.74
101-2002-61400 Cable/Internet - Utilities 341.31
101-3002-60420 Operating Supplies 2,603.07
101-3003-60149 Community Experiences 1,421.41
101-3003-60190 X Park Programming 101,019.50
101-3005-60112 Landscape Contract 65,010.00
101-3005-60431 Materials/Supplies 967.38
101-3005-60691 Maintenance/Services 4,800.00
101-3005-61102 Electric - Monticello Park… 13.68
101-3005-61108 Electric - Colonel Paige -… 1,045.57
101-3005-61110 Electric - Adams Park - Ut… 48.50
101-3005-61201 Water -Monticello Park -… 603.00
101-3005-61207 Water -Pioneer Park - Uti… 694.47
101-3005-61208 Water -Seasons Park - Ut… 29.10
101-3005-61300 Telephone - Utilities 39.20
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Account Summary
Account Number Account Name Expense Amount
101-3007-60351 Membership Dues 244.95
101-3008-60115 Janitorial 47.76
101-3008-60123 Security & Alarm 1,494.00
101-3008-60196 Annual Permits/Inspecti… 926.11
101-3008-60427 Safety Gear 108.70
101-3008-60431 Materials/Supplies 202.14
101-3008-60667 HVAC 10,990.00
101-3008-60691 Maintenance/Services 3,164.77
101-3008-61200 Water - Utilities 100.82
101-6001-60320 Travel & Training 400.00
101-6002-60103 Professional Services 2,332.05
101-6002-60320 Travel & Training 2,625.44
101-6003-60352 Subscriptions & Publicat… 110.00
101-6003-60420 Operating Supplies 22.80
101-6004-60103 Professional Services 4,641.43
101-6004-60125 Temporary Agency Servi… 1,585.20
101-6006-60420 Operating Supplies 74.67
101-7001-60320 Travel & Training 89.04
101-7003-60320 Travel & Training 156.00
101-7006-60146 PM 10 - Dust Control 42.39
101-7006-60320 Travel & Training 44.52
101-7006-60427 Safety Gear 421.40
201-7003-60427 Safety Gear 88.00
201-7003-60431 Materials/Supplies 60.75
201-7003-72111 Road Improvements 176,892.19
202-3004-60112 Landscape Contract 930.00
202-3004-60123 Security & Alarm 420.00
202-3006-60112 Landscape Contract 194.00
202-3006-60123 Security & Alarm 585.00
202-3006-60691 Maintenance/Services 682.89
202-3006-61200 Water - Utilities 253.44
202-3009-60420 Operating Supplies 97.82
215-7004-60112 Landscape Contract 12,124.00
215-7004-60420 Operating Supplies 70.50
215-7004-60431 Materials/Supplies 11,706.85
215-7004-60432 Tools/Equipment 267.12
215-7004-60691 Maintenance/Services 11,480.53
215-7004-61116 Electric - Utilities 1,361.70
215-7004-61117 Electric - Medians - Utilit… 550.68
215-7004-61211 Water - Medians - Utiliti… 1,563.98
241-9101-60320 Travel & Training 123.32
241-9101-60420 Operating Supplies 516.56
247-0000-60461 Marketing & Tourism Pr… 122.69
270-0000-60482 Operating Supplies 774.28
270-0000-60683 APP Maintenance 13,109.00
270-0000-74800 Art Purchases 12,000.00
401-0000-20600 Retention Payable -8,985.85
401-0000-60185 Design 171,688.20
401-0000-60188 Construction 344,162.28
501-0000-60674 Fuel & Oil 10,026.85
501-0000-60675 Parts, Accessories, and … 304.88
501-0000-60676 Vehicle Repair & Maint… 3,488.14
501-0000-60679 Motorcycle Repair & Ma… 1,101.45
501-0000-71032 Building Leases 3,088.51
502-0000-13600 Prepaid Expense 7,853.05
502-0000-60104 Consultants 3,865.00
502-0000-60301 Software Licenses 10,858.63
502-0000-60320 Travel & Training 96.72
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Account Summary
Account Number Account Name Expense Amount
502-0000-60420 Operating Supplies 954.46
502-0000-61301 Cell/Mobile Phones 3,502.00
502-0000-61400 Cable/Internet - Utilities 815.83
503-0000-71060 Parks 9,280.00
Grand Total: 1,054,571.37
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 336,018.38
151609CT Construction Expense La Quinta X Park 145,000.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 23,050.00 201901D Design Expense Village Art Plaza Promenade & Cultural Campus 41,250.00 202102D Design Expense Fritz Burns Park Improvements 112,747.50 202203CT Construction Expense Fred Waring Drive Pavement Rehabilitation 13,645.28 202206D Design Expense Village Utilities Undergrounding Project 17,690.70 202230CT Construction Expense Cove Trails Parking Lot Improvements 5,800.00 202307CT Construction Expense Citywide Miscellaneous ADA Improvements179,717.00 202307RP Retention Payable Citywide Miscellaneous ADA Improvements -8,985.85 202320E Cyclone Hilary FEMA Reimbursable… Tropical Cyclone Hilary 176,892.19 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 94.00 CONCERTE Concert Expense Master Account for all SRR Concert Series 47.76 EGGE La Quinta Egg Hunt Expense La Quinta Egg Hunt 135.00 KITEE Fly Over La Quinta Expense Fly Over LQ: A Kite Experience 631.46 ROCKETE Mission La Quinta Rocket Launch E… Mission La Quinta Rocket Launch 114.47 SOITN SOI - Sphere of Influence Terra No… (SOI) Sphere of Influence Fiscal Study 2,332.05 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 8,391.43 Grand Total: 1,054,571.37
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT03783 - 04/19/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
FRANCHISE TAX BOARD 213641 GARNISHMENT Garnishments Payable 101-0000-20985 223.79 UNITED WAY OF THE DESERT 213683 CONTRIBUTION United Way Deductions 101-0000-20981 32.00 GANNETT CALIFORNIA LOCAL… 213643 CC PHN CLUB @ CM 2 AD Advertising 101-6002-60450 306.75 GANNETT CALIFORNIA LOCAL… 213643 CC PHN CLUB @ CM AD Advertising 101-6002-60450 306.75 PALMS TO PINES PRINTING 213658 STAFF POLO SHIRTS Operating Supplies 101-3003-60420 2,220.23 CHARTER COMMUNICATIONS… 213630 04/05-05/04/24 - FS #32 CABLE/INTERN… Cable/Internet - Utilities 101-2002-61400 10.56 REYES, LUCAS 213664 4/1-4/4/24 E-TOURISM SUMMIT TRAVEL… Travel & Training 101-3007-60320 1,333.61 GRAHAM, MARCIE 213644 4/1-4/4/24 E-SUMMIT TRAVEL EXPENSE… Travel & Training 101-3007-60320 1,543.98 STATE OF RHODE ISLAND DIV… 213675 1/1-3/31/24 - 1ST QTR STATE TAX WITH… SIT Payable 101-0000-20925 10.80 VINTAGE E & S INC 213686 CH MINI SPLIT ELECTRICAL SERVICES Maintenance/Services 101-3008-60691 639.12 WISE, ASHTON 213689 2024 VISITOR MAGAZINE COVER PHOTO Marketing & Tourism Promot… 101-3007-60461 300.00 ROJAS, JAMES 213667 TEAM BUILDING WORKSHOP Travel & Training 101-1004-60320 625.00 BOYS & GIRLS CLUB OF COA… 213627 04/1-06/30/24 - JOINT FACILITY USE Boys & Girls Club 101-3001-60135 10,000.00 SPARKLETTS 213673 03/20/24 & 04/03/24 CITYWIDE DRINKI… Citywide Supplies 101-1007-60403 226.83 PROPER SOLUTIONS INC 213661 04/05/24 - TEMP AGENCY SERVICES J.FE… Temporary Agency Services 101-6004-60125 1,545.57 DATA TICKET, INC. 213637 03/2024 CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 326.10 DATA TICKET, INC. 213637 03/2024 POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 205.57 JERNIGAN SPORTING GOODS,… 213648 FY 23/24 SAFETY BOOTS J.VIZCARRA Safety Gear 101-3008-60427 233.80 JERNIGAN SPORTING GOODS,… 213648 FY 23/24 SAFTY BOOTS O.VARGAS Safety Gear 101-3008-60427 157.68 MADDEN MEDIA 213651 03/2024 - MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 108,786.31 KAMP, JOHN 213649 TEAM BUILDING WORKSHOP Travel & Training 101-1004-60320 625.00 PALM SPRINGS AIR MUSEUM … 213657 EDUCATION PROGRAM LQ CONTRIBUTI… Grants & Economic Develop… 101-3001-60510 150,000.00 EWING IRRIGATION PRODUC… 213640 IRRIGATION PARTS Materials/Supplies 101-3005-60431 2,235.01 EWING IRRIGATION PRODUC… 213640 IRRIGATION PARTS Materials/Supplies 101-3005-60431 100.39 ANSAFONE CONTACT CENTE… 213626 03/2024 - PM 10 ANSWERING SERIVCE PM 10 - Dust Control 101-7006-60146 157.28 XPRESS GRAPHICS 213690 BUSINESS CARD FOR POLICE LQ Police Volunteers 101-2001-60109 199.10 XPRESS GRAPHICS 213690 CITY PICNIC PROMO STICKERS Printing 101-3007-60410 240.86 XPRESS GRAPHICS 213690 SHOP LOCAL TENT CARDS Printing 101-3007-60410 44.88 SPEAR, ALLAN W. 213674 PICKLE BALL CLASS REFUND Leisure Enrichment 101-0000-42200 140.00 ESTRADA, MARIO 213639 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 500.00 JENSEN, SHARLA W 213647 1 DAY SESSION CLASS Instructors 101-3002-60107 48.00 JENSEN, SHARLA W 213647 PERSONAL TRAINING 3 SESSIONS CLASS Instructors 101-3002-60107 132.00 JENSEN, SHARLA W 213647 PERSONAL TRAINING 6 SESSIONS CLASS Instructors 101-3002-60107 792.00 WILLIAMS, BILLEE 213688 YOGA FLOW CLASS Instructors 101-3002-60107 91.00 VIELHARBER, KAREN 213685 GENTLE YOGA TUESDAY CLASSES Instructors 101-3002-60107 448.00 SHIRY, TERESA 213670 BALLROOM BEGINNING CLASS Instructors 101-3002-60107 131.25 SHIRY, TERESA 213670 BALLROOM BEGINNING DI CLASS Instructors 101-3002-60107 42.00 RUDY, LORI A 213669 ESSENTIAL FITNESS CLASS Instructors 101-3002-60107 126.00 WILLIAMS, BILLEE 213688 PILATES CLASS Instructors 101-3002-60107 245.70 WILLIAMS, BILLEE 213688 MAT PILATES DI CLASSES Instructors 101-3002-60107 25.20 VIELHARBER, KAREN 213685 GENTLE YOGA TUESDAY DI CLASSES Instructors 101-3002-60107 21.00 HEWETT, ATSUKO YAMANE 213645 TAI CHI YANG CLASS Instructors 101-3002-60107 68.60 HEWETT, ATSUKO YAMANE 213645 TAI CHI YANG DI CLASSES Instructors 101-3002-60107 14.00 HEWETT, ATSUKO YAMANE 213645 DEEP STRETCH CLASSES Instructors 101-3002-60107 259.70 HEWETT, ATSUKO YAMANE 213645 DEEP STRETCH DI CLASSES Instructors 101-3002-60107 49.00 RUDY, LORI A 213669 ESSENTIAL FITNESS DI CLASSES Instructors 101-3002-60107 75.60 ROJAS, LEILANI 213668 FACILITY RENTAL DEPOSIT REFUND Miscellaneous Deposits 101-0000-22830 500.00 ROJAS, LEILANI 213668 FACILITY RENTAL CANCELLATION REFU… Facility Rentals 101-0000-42212 1,185.00 TAG/AMS INC 213677 ANNUAL RENEWAL FEE Consultants/Employee Servic… 101-1004-60104 175.00 SMITH PIPE & SUPPLY CO 213671 HANDHELD BLOWER & CATCHY TRASH … Tools/Equipment 101-3005-60432 263.38 SMITH PIPE & SUPPLY CO 213671 IRRIGATION PARTS Materials/Supplies 101-3005-60431 352.69 SMITH PIPE & SUPPLY CO 213671 IRRIGATION PARTS Materials/Supplies 101-3005-60431 171.15 RASA/ERIC NELSON 213663 REVIEW TRACT MAP 34642 Map/Plan Checking 101-7002-60183 1,168.00 87 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03783 - 04/19/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount SOUTHWEST BOULDER & ST… 213672 BOULDERS FOR BEAR CREEK TRAIL Materials/Supplies 101-3005-60431 2,311.52 SOUTHWEST BOULDER & ST… 213672 BOULDERS FOR BEAR CREEK TRAIL Materials/Supplies 101-3005-60431 1,995.36 MERCHANTS BUILDING MAI… 213653 03/2024 - JANITORIAL SERVICES Janitorial 101-3008-60115 15,891.98 STERICYCLE, INC 213676 03/01/24 - POLICE SHRED LQ Police Volunteers 101-2001-60109 21.07 MATRIX CONSULTING GROUP 213652 PUBLIC WORKS ASSESSMENT Consultants/Employee Servic… 101-1004-60104 7,901.00 PLANIT REPROGRAPHICS SYS… 213660 PARK LSM SERVICES POST TO PLAN RO… Materials/Supplies 101-3005-60431 10.20 PATTON DOOR & GATE 213659 FS #70 DOOR REPAIR Maintenance/Services 101-2002-60691 1,200.00 MACIAS NURSERY, INC. 213650 PLANTS Materials/Supplies 101-3005-60431 3,871.50 MACIAS NURSERY, INC. 213650 PLANTS Materials/Supplies 101-3005-60431 3,904.13 MACIAS NURSERY, INC. 213650 PLANTS Materials/Supplies 101-3005-60431 1,500.48 MACIAS NURSERY, INC. 213650 PLANTS Materials/Supplies 101-3005-60431 2,653.50 MACIAS NURSERY, INC. 213650 PLANTS Materials/Supplies 101-3005-60431 2,214.42 T-MOBILE 213680 POLICE GPS LOCATE & TIMING ADVANCE Special Enforcement Funds 101-2001-60175 125.00 T-MOBILE 213680 POLICE GPS LOCATE & TIMING ADVANCE Special Enforcement Funds 101-2001-60175 125.00 FRONTIER COMMUNICATIO… 213642 04/2024 - LQ PARKPHONE Telephone - Utilities 101-3005-61300 48.93 VISIT GREATER PALM SPRINGS 213687 FY 23/24 Q4 CITY FUNDING VGPS - Visit Greater Palm Spr… 101-3007-60151 97,348.30 OCEAN SPRINGS TECH INC 213656 LQ PARK SPLASH PAD MAINTENANCE LQ Park Water Feature 101-3005-60554 1,320.41 TECHNOGYM USA CORP 213678 FITNESS ACCESSORIES Operating Supplies 101-3002-60420 63.50 CV PIPELINE CORP 213636 STORMWATER LINE JETTING DESERT CL… Professional Services 101-7003-60103 2,730.00 RIVERSIDE COUNTY SHERIFF … 213666 02/25-03/24/24 - MOTOR FUEL CHARGES Sheriff - Other 101-2001-60176 535.09 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Sheriff Patrol 101-2001-60161 654,145.47 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Police Overtime 101-2001-60162 18,422.78 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Target Team 101-2001-60163 151,309.07 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Community Services Officer 101-2001-60164 59,750.55 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Gang Task Force 101-2001-60166 17,150.40 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Narcotics Task Force 101-2001-60167 17,150.40 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Motor Officer 101-2001-60169 101,876.06 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Dedicated Sargeants 101-2001-60170 44,113.69 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Dedicated Lieutenant 101-2001-60171 25,496.01 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Sheriff - Mileage 101-2001-60172 36,745.63 RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES Special Enforcement Funds 101-2001-60175 2,514.69 Fund 101 - GENERAL FUND Total: 1,564,107.38
Fund: 201 - GAS TAX FUND
CRAFCO, INC 213634 ASPHALT PATCH Asphalt 201-7003-60430 1,770.25 Fund 201 - GAS TAX FUND Total: 1,770.25
Fund: 202 - LIBRARY & MUSEUM FUND
CONSOLIDATED ELECTRICAL … 213633 LIGHTING PARTS FOR MUSEUM Maintenance/Services 202-3006-60691 357.90 MERCHANTS BUILDING MAI… 213653 03/2024 - JANITORIAL SERVICES Janitorial 202-3004-60115 3,264.32 MERCHANTS BUILDING MAI… 213653 03/2024 - JANITORIAL SERVICES Janitorial 202-3006-60115 989.54 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,611.76
Fund: 212 - SLESA (COPS) FUND
RIVERSIDE COUNTY SHERIFF … 213666 02/8-03/06/24 - BP #9 POLICE SERVICES COPS Burglary/Theft Prevent… 212-0000-60179 6,086.08 Fund 212 - SLESA (COPS) FUND Total: 6,086.08
Fund: 215 - LIGHTING & LANDSCAPING FUND
TRI-STATE MATERIALS INC 213681 HARDSCAPE MATERIALS Materials/Supplies 215-7004-60431 1,841.14 EWING IRRIGATION PRODUC… 213640 PESTICIDES Materials/Supplies 215-7004-60431 174.65 EWING IRRIGATION PRODUC… 213640 STAINLESS ENCLOSURE Materials/Supplies 215-7004-60431 2,497.17 EWING IRRIGATION PRODUC… 213640 IRRIGATION PARTS Materials/Supplies 215-7004-60431 541.12 DESERT CONCEPTS CONSTR… 213638 CITY VACANT LOTS WEED ABATEMENT Maintenance/Services 215-7004-60691 6,000.00 CREATIVE LIGHTING & ELECT… 213635 03/2024 - LIGHTING MAINTENANCE SER… Consultants 215-7004-60104 6,488.42 SMITH PIPE & SUPPLY CO 213671 IRRIGATION PARTS Materials/Supplies 215-7004-60431 1,994.78 MISSION LINEN SUPPLY 213654 BLACK CAP UNIFORMS Uniforms 215-7004-60690 750.80 CALIFORNIA DESERT NURSER… 213629 PLANTS Materials/Supplies 215-7004-60431 301.70 PWLC II, INC 213662 TREE REMOVAL ON AVE 52 & AVE 54 Maintenance/Services 215-7004-60691 3,800.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 24,389.78 Fund: 221 - AB 939 - CALRECYCLE FUND
PALMS TO PINES PRINTING 213658 RECYCLING BAG GIVEAWAYS AB 939 Recycling Solutions 221-0000-60127 3,175.50 THE ECOHERO SHOW LLC 213679 RECYCLING/SB1383 EDUCATION FOR EL… AB 939 Recycling Solutions 221-0000-60127 1,800.00 MACIAS NURSERY, INC. 213650 TREES FOR BENJAMIN FRANKLIN EARTH… AB 939 Recycling Solutions 221-0000-60127 1,287.61 88 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03783 - 04/19/2024 JB
4/29/2024 2:27:40 PM Page 3 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount ALPHA MEDIA LLC 213625 03/2024 - RECYCLING RADIO ADS AB 939 Recycling Solutions 221-0000-60127 3,500.00 BURRTEC ENVIRONMENTAL 213628 DUNE PALMS MOBILE PARK WATER SH… AB 939 Recycling Solutions 221-0000-60127 1,136.66 Fund 221 - AB 939 - CALRECYCLE FUND Total: 10,899.77
Fund: 241 - HOUSING AUTHORITY
MOYA, DANIEL 213655 LOT CLEAN UP #600-390-024 CASE # 23-… Professional Services 241-9101-60103 4,000.00 Fund 241 - HOUSING AUTHORITY Total: 4,000.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
GANNETT CALIFORNIA LOCAL… 213643 2023-07 BID AD Construction 401-0000-60188 2,454.00 CONSERVE LANDCARE 213632 CACTUS FLOWER LANDSCAPE RENOVAT… Retention Payable 401-0000-20600 -17,795.70 CONSERVE LANDCARE 213632 CACTUS FLOWER LANDSCAPE RENOVAT… Construction 401-0000-60188 355,914.00 CITY OF INDIO 213631 AVE 50 WIDENING IMPROVEMENTS RE… Contributions to Other Agenc… 401-0000-60480 7,532.86 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 348,105.16 Fund: 501 - FACILITY & FLEET REPLACEMENT
HILARIO, BENJAMIN 213646 VEHICLE WASHES Vehicle Repair & Maintenan… 501-0000-60676 470.00 AIR & HOSE SOURCE, INC. 213624 DUMP TRAILER UPFITS Parts, Accessories, and Upfits 501-0000-60675 247.19 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 717.19
Fund: 502 - INFORMATION TECHNOLOGY
ACORN TECHNOLOGY SERVI… 213623 INSTALLATION OF LAQRECTRAC & LAQ… Consultants 502-0000-60104 625.00 TRITON TECHNOLOGY SOLUT… 213682 CHAMBER AV MAINTENANCE SERVICES Maintenance Agreements 502-0000-60300 2,250.00 RINCON CONSULTANTS, INC. 213665 03/2024 GEOGRAPHIC INFORMATION S… Software Licenses 502-0000-60301 7,847.25 VERIZON WIRELESS 213684 03/02-04/01/24 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,255.96 FRONTIER COMMUNICATIO… 213642 04/03-05/02/24 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,580.00 Fund 502 - INFORMATION TECHNOLOGY Total: 14,558.21
Grand Total: 1,979,245.58
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Demand Register Packet: APPKT03783 - 04/19/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,564,107.38
201 - GAS TAX FUND 1,770.25
202 - LIBRARY & MUSEUM FUND 4,611.76
212 - SLESA (COPS) FUND 6,086.08
215 - LIGHTING & LANDSCAPING FUND 24,389.78
221 - AB 939 - CALRECYCLE FUND 10,899.77
241 - HOUSING AUTHORITY 4,000.00
401 - CAPITAL IMPROVEMENT PROGRAMS 348,105.16
501 - FACILITY & FLEET REPLACEMENT 717.19
502 - INFORMATION TECHNOLOGY 14,558.21
Grand Total: 1,979,245.58
Account Summary
Account Number Account Name Expense Amount
101-0000-20925 SIT Payable 10.80
101-0000-20981 United Way Deductions 32.00
101-0000-20985 Garnishments Payable 223.79
101-0000-22830 Miscellaneous Deposits 1,000.00
101-0000-42200 Leisure Enrichment 140.00
101-0000-42212 Facility Rentals 1,185.00
101-1004-60104 Consultants/Employee S… 8,076.00
101-1004-60320 Travel & Training 1,250.00
101-1007-60403 Citywide Supplies 226.83
101-2001-60109 LQ Police Volunteers 220.17
101-2001-60161 Sheriff Patrol 654,145.47
101-2001-60162 Police Overtime 18,422.78
101-2001-60163 Target Team 151,309.07
101-2001-60164 Community Services Offi… 59,750.55
101-2001-60166 Gang Task Force 17,150.40
101-2001-60167 Narcotics Task Force 17,150.40
101-2001-60169 Motor Officer 101,876.06
101-2001-60170 Dedicated Sargeants 44,113.69
101-2001-60171 Dedicated Lieutenant 25,496.01
101-2001-60172 Sheriff - Mileage 36,745.63
101-2001-60175 Special Enforcement Fu… 2,764.69
101-2001-60176 Sheriff - Other 535.09
101-2002-60691 Maintenance/Services 1,200.00
101-2002-61400 Cable/Internet - Utilities 10.56
101-3001-60135 Boys & Girls Club 10,000.00
101-3001-60510 Grants & Economic Deve… 150,000.00
101-3002-60107 Instructors 2,569.05
101-3002-60420 Operating Supplies 63.50
101-3003-60420 Operating Supplies 2,220.23
101-3005-60431 Materials/Supplies 21,320.35
101-3005-60432 Tools/Equipment 263.38
101-3005-60554 LQ Park Water Feature 1,320.41
101-3005-61300 Telephone - Utilities 48.93
101-3007-60151 VGPS - Visit Greater Palm… 97,348.30
101-3007-60320 Travel & Training 2,877.59
101-3007-60410 Printing 285.74
101-3007-60461 Marketing & Tourism Pr… 109,086.31
101-3008-60115 Janitorial 15,891.98
101-3008-60427 Safety Gear 391.48
101-3008-60691 Maintenance/Services 639.12
101-6002-60450 Advertising 613.50
101-6004-60111 Administrative Citation … 531.67
101-6004-60125 Temporary Agency Servi… 1,545.57
101-7002-60183 Map/Plan Checking 1,168.00
101-7003-60103 Professional Services 2,730.00
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Demand Register Packet: APPKT03783 - 04/19/2024 JB
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Account Summary
Account Number Account Name Expense Amount
101-7006-60146 PM 10 - Dust Control 157.28
201-7003-60430 Asphalt 1,770.25
202-3004-60115 Janitorial 3,264.32
202-3006-60115 Janitorial 989.54
202-3006-60691 Maintenance/Services 357.90
212-0000-60179 COPS Burglary/Theft Pre… 6,086.08
215-7004-60104 Consultants 6,488.42
215-7004-60431 Materials/Supplies 7,350.56
215-7004-60690 Uniforms 750.80
215-7004-60691 Maintenance/Services 9,800.00
221-0000-60127 AB 939 Recycling Solutio… 10,899.77
241-9101-60103 Professional Services 4,000.00
401-0000-20600 Retention Payable -17,795.70
401-0000-60188 Construction 358,368.00
401-0000-60480 Contributions to Other A… 7,532.86
501-0000-60675 Parts, Accessories, and … 247.19
501-0000-60676 Vehicle Repair & Maint… 470.00
502-0000-60104 Consultants 625.00
502-0000-60300 Maintenance Agreements 2,250.00
502-0000-60301 Software Licenses 7,847.25
502-0000-61301 Cell/Mobile Phones 1,255.96
502-0000-61400 Cable/Internet - Utilities 2,580.00
Grand Total: 1,979,245.58
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,617,490.82
201603CT Construction Expense La Quinta Landscape Renovation Improvement 355,914.00 201603RP Retention Payable La Quinta Landscape Renovation Improvement -17,795.70 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 4,678.74 202205CB Contribution Expense Avenue 50 Widening Improvements (Jeff to Madison) 7,532.86 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts 6,000.00 202307CT Construction Expense Citywide Miscellaneous ADA Improvements 2,454.00 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 240.86 CSA152E CSA 152 Expenses CSA 152 Project Tracking 2,730.00 Grand Total: 1,979,245.58
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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4/29/2024 2:26:06 PM Page 1 of 7
Demand Register
City of La Quinta Packet: APPKT03790 - 04/26/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
SANCHEZ, STEVE 213733 3/22/24 LEAGUE PUBLIC SAFETY MEETI… Travel & Training 101-1001-60320 187.20 MARTINEZ, TANIA 213721 FY 23/24 ANNUAL WELLNESS DOLLARS … Annual Wellness Dollar Reim… 101-1004-50252 200.00 PALM SPRINGS CHAPTER MIL… 213727 04/18/24 - MILITARY AWARDS LUNCHE… Travel & Training 101-1001-60320 75.00 GARDAWORLD 213706 04/2024 - ARMORED SERVICES Professional Services 101-1006-60103 295.05 SPARKLETTS 213735 03/20/24 & 04/03/24 DRINKING WATER Operating Supplies 101-7003-60420 278.44 US BANK 213738 1/1-3/11/24 - CUSTODY SERVICES BANK… Administration 101-1006-60102 824.18 PROPER SOLUTIONS INC 213730 04/12/24 - TEMP AGENCY SERVICES J.FE… Temporary Agency Services 101-6004-60125 1,585.20 PROPER SOLUTIONS INC 213730 04/12/24 - TEMP AGENCY SERVICES AD… Temporary Agency Services 101-1004-60125 1,366.08 INTERWEST CONSULTING G… 213715 11/2023 - INSPECTION SERVICES Plan Checks 101-6003-60118 23,532.50 INTERWEST CONSULTING G… 213715 12/2023 - INSPECTION SERVICES Plan Checks 101-6003-60118 24,200.00 NAI CONSULTING INC 213724 03/2024 CAPITAL IMPROVEMENT PLAN Consultants 101-7006-60104 2,275.00 THE CONE ZONE 213736 REMAINING BAL SNOW CONES FOR CITY… Community Experiences 101-3003-60149 2,446.88 VINTAGE ASSOCIATES 213739 04/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 101-3005-60112 65,010.00 VINTAGE ASSOCIATES 213739 4/8-4/10/24 - BEAR CREEK TRAIL MAINT… Maintenance/Services 101-3005-60691 7,072.00 INTERWEST CONSULTING G… 213715 01/2024 - INSPECTION SERVICES Plan Checks 101-6003-60118 24,532.50 PRYOR LEARNING, LLC 213731 EXCEL TRAINING C.GAMEZ Travel & Training 101-6006-60320 99.00 SMITH PIPE & SUPPLY CO 213734 IRRIGATION PARTS Materials/Supplies 101-3005-60431 948.84 SMITH PIPE & SUPPLY CO 213734 IRRIGATION PARTS Materials/Supplies 101-3005-60431 470.04 SMITH PIPE & SUPPLY CO 213734 IRRIGATION PARTS Materials/Supplies 101-3005-60431 2,387.31 MUSCO CORPORATION 213723 SPORTS COMPLEX LIGHTING MAINTEN… Maintenance/Services 101-3005-60691 4,894.07 WHITE CAP CONSTRUCTION … 213741 SMALL TOOLS Tools/Equipment 101-7003-60432 1,539.67 HIGH TECH IRRIGATION INC 213710 IRRIGATION PARTS Materials/Supplies 101-3005-60431 385.49 PWLC II, INC 213732 04/2024 - L&L MONTHLY MAINTENANCE Landscape Contract 101-2002-60112 1,616.00 HERNANDEZ, ALFONSO 213709 3/5-3/7/24 PLANNING COMMISSION AC… Travel & Training 101-6002-60320 342.36 PRECISION CONCRETE CUTTI… 213729 CITY WIDE SIDEWALK INSPECTION SERV… Professional Services 101-7003-60103 46,127.00 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water - Utilities 101-2002-61200 308.46 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water - Civic Center Park - Uti… 101-3005-61202 882.75 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 254.19 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water -Community Park - Util… 101-3005-61209 1,953.54 RUTAN & TUCKER 140 989722 - LQ VILLAGE APARTMENTS/GPA… Attorney 101-1003-60153 5,974.00 RUTAN & TUCKER 140 989717 POWER TO THE PEOPLE FOR JPA… Attorney 101-1003-60153 150.00 RUTAN & TUCKER 140 989718 - SPHERE OF INFLUENCE MODIF… Attorney 101-1003-60153 27.00 RUTAN & TUCKER 140 989714 - SRR Attorney 101-1003-60153 780.00 RUTAN & TUCKER 140 989712 - CODE ENFORCEMENT Attorney 101-1003-60153 1,487.47 RUTAN & TUCKER 140 989710 - PERSONNEL GENERAL Attorney 101-1003-60153 8,836.93 RUTAN & TUCKER 140 989716 - RESPONSES FOR PUBLIC RECO… Attorney 101-1003-60153 9,367.32 RUTAN & TUCKER 140 989709 - GENERAL Attorney 101-1003-60153 10,176.00 RUTAN & TUCKER 140 989715 - DUNE PALMS ROW Attorney 101-1003-60153 270.00 RUTAN & TUCKER 140 989721 - SURPLUS LAND DISPOSITIONS Attorney 101-1003-60153 189.00 RUTAN & TUCKER 140 989720 - CAMILLE BARBER ADMIN APP… Attorney/Litigation 101-1003-60154 558.57 RUTAN & TUCKER 140 989711 - LITIGATION GENERAL Attorney/Litigation 101-1003-60154 6,280.10 RUTAN & TUCKER 140 989719 - COATS AND KOHANFARSI STVR… Attorney/Litigation 101-1003-60154 765.00 INTERWEST CONSULTING G… 213715 12/2023 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 9,512.50 HOME DEPOT CREDIT SERVIC… 213711 SERVICE CART Operating Supplies 101-1004-60420 62.04 LOWE'S HOME IMPROVEME… 213719 VACUUM, WASH BRUSHES, SPRAY PAINT Fire Station 101-2002-60670 235.69 HOME DEPOT CREDIT SERVIC… 213711 CEILING TILE FOR FS #93 Maintenance/Services 101-2002-60691 477.08 HOME DEPOT CREDIT SERVIC… 213711 CABLE TIES & VINYL NUMBERS Operating Supplies 101-3002-60420 47.74 HOME DEPOT CREDIT SERVIC… 213711 DECK BOX Operating Supplies 101-3002-60420 32.63 LOWE'S HOME IMPROVEME… 213719 OSCILLATING TOOL BLADES Materials/Supplies 101-3005-60431 48.44 LOWE'S HOME IMPROVEME… 213719 CONCRETE SCREWS ANCHORS & STEEL … Materials/Supplies 101-3005-60431 50.91 HOME DEPOT CREDIT SERVIC… 213711 POTTING MIX SOIL, BATTERIES, SUPPLIES Materials/Supplies 101-3005-60431 252.82 LOWE'S HOME IMPROVEME… 213719 STAPLE GUN Tools/Equipment 101-3005-60432 48.49 HOME DEPOT CREDIT SERVIC… 213711 DRIVER SET & ADAPTER SET Tools/Equipment 101-3005-60432 63.01 92 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount HOME DEPOT CREDIT SERVIC… 213711 DRILL BIT SET Tools/Equipment 101-3005-60432 176.04 LOWE'S HOME IMPROVEME… 213719 CEMENT ROOF SEALANT Materials/Supplies 101-3008-60431 188.74 HOME DEPOT CREDIT SERVIC… 213711 TRAPS Materials/Supplies 101-3008-60431 173.93 LOWE'S HOME IMPROVEME… 213719 UTILITY HOOKS Materials/Supplies 101-3008-60431 30.93 LOWE'S HOME IMPROVEME… 213719 AIR COMPRESSOR HOSE & MICROFIBER … Materials/Supplies 101-3008-60431 46.72 HOME DEPOT CREDIT SERVIC… 213711 CONSTRUCTION ADHESIVE Materials/Supplies 101-3008-60431 79.34 HOME DEPOT CREDIT SERVIC… 213711 MOULDING & SHOWER DOOR Materials/Supplies 101-3008-60431 580.15 HOME DEPOT CREDIT SERVIC… 213711 CFL LIGHT BULBS Materials/Supplies 101-3008-60431 64.85 HOME DEPOT CREDIT SERVIC… 213711 STEEL SQUARE TUBES Materials/Supplies 101-3008-60431 94.09 HOME DEPOT CREDIT SERVIC… 213711 PAINTING SUPPLIES Materials/Supplies 101-3008-60431 39.59 HOME DEPOT CREDIT SERVIC… 213711 ELECTRICAL WIRE & SPRAY PAINT Materials/Supplies 101-3008-60431 62.85 HOME DEPOT CREDIT SERVIC… 213711 LIGHT BULBS Materials/Supplies 101-3008-60431 262.07 HOME DEPOT CREDIT SERVIC… 213711 ROOF REPAIR FABRIC, FLEX SEAL, WATE… Materials/Supplies 101-3008-60431 157.31 HOME DEPOT CREDIT SERVIC… 213711 SUPPLIES Materials/Supplies 101-3008-60431 30.13 HOME DEPOT CREDIT SERVIC… 213711 DISPOSABLE GLOVES & FLOOR TOILET B… Materials/Supplies 101-3008-60431 75.68 LOWE'S HOME IMPROVEME… 213719 SILICONE CAULK Materials/Supplies 101-3008-60431 115.56 HOME DEPOT CREDIT SERVIC… 213711 MICROFIBER CLOTHES, CERAMIC TILE C… Materials/Supplies 101-3008-60431 160.54 HOME DEPOT CREDIT SERVIC… 213711 INTERIOR DOOR FOR LQ REALTY BUILDI… Materials/Supplies 101-3008-60431 317.55 HOME DEPOT CREDIT SERVIC… 213711 SPRAY PAINT & CLEANING SUPPLIES Materials/Supplies 101-3008-60431 92.44 HOME DEPOT CREDIT SERVIC… 213711 RETURN INTERIOR DOOR FOR LQ REALTY… Materials/Supplies 101-3008-60431 -635.09 HOME DEPOT CREDIT SERVIC… 213711 INTERIOR DOOR FOR LQ REALTY BLDG Materials/Supplies 101-3008-60431 404.01 LOWE'S HOME IMPROVEME… 213719 CEILING TILES Materials/Supplies 101-3008-60431 131.14 LOWE'S HOME IMPROVEME… 213719 CEILING TILES Materials/Supplies 101-3008-60431 131.14 HOME DEPOT CREDIT SERVIC… 213711 TRIGGERSHOT, POCKET KNIFE, PLIERS Tools/Equipment 101-3008-60432 174.88 HOME DEPOT CREDIT SERVIC… 213711 ROTARY TOOL KIT Tools/Equipment 101-3008-60432 95.08 HOME DEPOT CREDIT SERVIC… 213711 LEVERAGE WINCH PULLER, NUTS & BOL… Tools/Equipment 101-3008-60432 169.66 HOME DEPOT CREDIT SERVIC… 213711 SUBMERSIBLE STICK WATER TRANSFER … Tools/Equipment 101-3008-60432 216.41 HOME DEPOT CREDIT SERVIC… 213711 NUTS & BOLTS Operating Supplies 101-7003-60420 40.59 HOME DEPOT CREDIT SERVIC… 213711 SUPPLIES Operating Supplies 101-7003-60420 76.03 HOME DEPOT CREDIT SERVIC… 213711 BUCKETS & ROOF TO WALL FLASHING Operating Supplies 101-7003-60420 114.06 LOWE'S HOME IMPROVEME… 213719 SHOVELS Tools/Equipment 101-7003-60432 70.22 HOME DEPOT CREDIT SERVIC… 213711 TOOLS FOR JOSE Tools/Equipment 101-7003-60432 222.45 ALPHA CARD 213691 ID CARD PRINTER Operating Supplies 101-3002-60420 4,146.10 INTERWEST CONSULTING G… 213715 01/2024 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 24,386.25 COACHELLA VALLEY CONSER… 213697 03/2024 - MSCHP FEES MSHCP Mitigation Fee 101-0000-20310 1,625.00 COACHELLA VALLEY CONSER… 213697 03/2024 - MSCHP FEES CVMSHCP Admin Fee 101-0000-43631 -16.25 INTERWEST CONSULTING G… 213715 11/2023 - ONCALL BUILDING & SAFETY … Plan Checks 101-6003-60118 17,458.75 OCEAN SPRINGS TECH INC 213726 04/2024 - SPLASH PAD MONTHLY MAIN… LQ Park Water Feature 101-3005-60554 2,076.00 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water - Utilities 101-2002-61200 93.63 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 88.08 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 76.28 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 206.79 BUREAU VERITAS NORTH A… 213693 ON-CALL BUILDING PLAN REVIEW Plan Checks 101-6003-60118 11,904.97 HDL COREN & CONE 213708 01/01-03/31/24 - CPI INCREASE PROPER… Consultants 101-1006-60104 170.78 Fund 101 - GENERAL FUND Total: 337,956.96
Fund: 201 - GAS TAX FUND
TOPS' N BARRICADES INC 213737 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 1,378.19 TOPS' N BARRICADES INC 213737 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 1,368.62 NAI CONSULTING INC 213724 03/2024 HURRICANE HILARY EMERGEN… Road Improvements 201-7003-72111 2,800.00 ZUMAR INDUSTRIES INC 213742 STREET SIGNS Traffic Control Signs 201-7003-60429 4,348.23 CV PIPELINE CORP 213700 STORMWATER LINE JETTING DESERT ST… Storm Drains 201-7003-60672 2,730.00 Fund 201 - GAS TAX FUND Total: 12,625.04
Fund: 202 - LIBRARY & MUSEUM FUND
VINTAGE ASSOCIATES 213739 04/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3004-60112 930.00 VINTAGE ASSOCIATES 213739 04/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3006-60112 194.00 KLUZ INTERNATIONAL CORP… 213716 MAKERSPACE EQUIPMENT MAINTENAN… Maintenance/Services 202-3009-60691 1,379.60 FRONTIER COMMUNICATIO… 213704 04/13-05/12/24 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 125.89 LOWE'S HOME IMPROVEME… 213719 STEEL ROOF PANEL Maintenance/Services 202-3006-60691 211.26 Fund 202 - LIBRARY & MUSEUM FUND Total: 2,840.75
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 215 - LIGHTING & LANDSCAPING FUND
LANDMARK GOLF MANAGE… 213718 02/2024 - SRR PERIMETER LANDSCAPE … SilverRock Way Landscape 215-7004-60143 5,586.00 LANDMARK GOLF MANAGE… 213718 03/2024 - SRR PERIMETER LANDSCAPE … SilverRock Way Landscape 215-7004-60143 5,570.00 EWING IRRIGATION PRODUC… 213703 IRRIGATION PARTS Materials/Supplies 215-7004-60431 941.25 DESERT GROWERS NURSERY 213702 PLANTS Materials/Supplies 215-7004-60431 183.00 DESERT GROWERS NURSERY 213702 PLANTS Materials/Supplies 215-7004-60431 522.00 VINTAGE ASSOCIATES 213739 04/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 215-7004-60112 12,124.00 CREATIVE LIGHTING & ELECT… 213699 04/2024 - LIGHTING MAINTENANCE SER… Consultants 215-7004-60104 6,488.42 MACIAS NURSERY, INC. 213720 PLANTS & PALM TRESS Materials/Supplies 215-7004-60431 9,961.50 PWLC II, INC 213732 03/4-03/12/24 - CITY VACANT LOTS WE… Maintenance/Services 215-7004-60691 4,480.00 PWLC II, INC 213732 04/2024 - L&L MONTHLY MAINTENANCE Landscape Contract 215-7004-60112 62,674.00 PWLC II, INC 213732 2/26-3/1/24 PLANT REPLACEMENT JEFF… Maintenance/Services 215-7004-60691 8,000.00 PWLC II, INC 213732 4/1-4/5/24 PLANT REPLACEMENT JEFFE… Maintenance/Services 215-7004-60691 9,600.00 PWLC II, INC 213732 4/8-4/12/24 PLANT REPLACEMENT JEFF… Maintenance/Services 215-7004-60691 5,120.00 PWLC II, INC 213732 4/11-4/12/24 PLANTS REPLACEMENT M… Maintenance/Services 215-7004-60691 2,560.00 FRONTIER COMMUNICATIO… 213704 04/07-05/06/24 - PHONE SERVICE Electric - Utilities 215-7004-61116 136.49 HOME DEPOT CREDIT SERVIC… 213711 SPRAY PAINT Supplies-Graffiti and Vandali… 215-7004-60423 43.39 HOME DEPOT CREDIT SERVIC… 213711 WEED PREVENTER & MARKING SPRAY P… Materials/Supplies 215-7004-60431 213.33 HOME DEPOT CREDIT SERVIC… 213711 FRAMING ANCHORS & GLOVES Materials/Supplies 215-7004-60431 69.34 LOWE'S HOME IMPROVEME… 213719 WEED PREVENTER Materials/Supplies 215-7004-60431 55.75 LOWE'S HOME IMPROVEME… 213719 ALOE PLANTS Materials/Supplies 215-7004-60431 257.74 LOWE'S HOME IMPROVEME… 213719 SILICONE CAULK & CONSTRUCTION ADH… Materials/Supplies 215-7004-60431 24.75 LOWE'S HOME IMPROVEME… 213719 STRAIGHT STRUT BRACKET & BOLTS Materials/Supplies 215-7004-60431 29.01 LOWE'S HOME IMPROVEME… 213719 DRIVER SOCKET SETS Tools/Equipment 215-7004-60432 54.18 IMPERIAL IRRIGATION DIST 213713 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 558.24 IMPERIAL IRRIGATION DIST 213713 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 24.68 COACHELLA VALLEY WATER D… 213698 WATER SERVICE Water - Medians - Utilities 215-7004-61211 4,821.98 DESERT ELECTRIC SUPPLY 213701 LIGHT BULBS Materials/Supplies 215-7004-60431 2,948.36 DESERT ELECTRIC SUPPLY 213701 FLOOD LIGHT Materials/Supplies 215-7004-60431 90.34 DESERT ELECTRIC SUPPLY 213701 RETURN LIGHT BULBS Materials/Supplies 215-7004-60431 -3,003.01 DESERT ELECTRIC SUPPLY 213701 LIGHT BULBS Materials/Supplies 215-7004-60431 827.20 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 140,961.94 Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 213696 03/2024 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 10,960.00 Fund 224 - TUMF FUND Total: 10,960.00
Fund: 241 - HOUSING AUTHORITY
RUTAN & TUCKER 140 989713 - HOUSING AUTHORITY Attorney 241-9101-60153 2,280.00 Fund 241 - HOUSING AUTHORITY Total: 2,280.00
Fund: 270 - ART IN PUBLIC PLACES FUND
CARLI FINE ART CONSERVATI… 213694 APP ASSESSMENT & CONSERVATION SE… Art Purchases 270-0000-74800 10,322.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 10,322.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
NAI CONSULTING INC 213724 03/2024 AVE 50 BRIDGE Professional Services 401-0000-60103 257.50 NAI CONSULTING INC 213724 03/2024 LQ LANDSCAPE IMPROVEMENTS Professional Services 401-0000-60103 1,825.00 NAI CONSULTING INC 213724 03/2024 HWY 111 REBHABILITATION Professional Services 401-0000-60103 8,790.00 NAI CONSULTING INC 213724 03/2024 PAVEMENT MANAGEMENT PL… Professional Services 401-0000-60103 1,300.00 NAI CONSULTING INC 213724 03/2024 AVE 48 ART AND MUSIC LINE Professional Services 401-0000-60103 387.50 NAI CONSULTING INC 213724 03/2024 DUNE PALMS BRIDGE Professional Services 401-0000-60103 3,212.50 NAI CONSULTING INC 213724 03/2024 CITYWIDE MISCELLANEOUS AD… Professional Services 401-0000-60103 1,362.50 NAI CONSULTING INC 213724 03/2024 HIGHWAY 111 CORRIDOR Professional Services 401-0000-60103 500.00 NAI CONSULTING INC 213724 03/2024 DRA CITYWIDE DRAINAGE ENH… Professional Services 401-0000-60103 560.00 NAI CONSULTING INC 213724 03/2024 VILLAGE ART/CULTURAL PLAZA Professional Services 401-0000-60103 1,650.00 NAI CONSULTING INC 213724 03/2024 AVE 50 WIDENING IMPROVEM… Professional Services 401-0000-60103 525.00 NAI CONSULTING INC 213724 03/2024 FRITZ BURN PARK IMPROVEM… Professional Services 401-0000-60103 712.50 NAI CONSULTING INC 213724 03/2024 DUNE PALMS ROAD PAVEMENT… Professional Services 401-0000-60103 1,522.50 NAI CONSULTING INC 213724 03/2024 LA QUINTA PARKS PHASE 1 Professional Services 401-0000-60103 700.00 NAI CONSULTING INC 213724 03/2024 PAVEMENT MANAGEMENT PL… Professional Services 401-0000-60103 12,972.50 MSA CONSULTING INC 213722 HWY 111 CURB RAMP TOPOGRAPHIC S… Technical 401-0000-60108 31,380.00 HAMMEL, GREEN, AND ABR… 213707 12/2023 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 66,330.00 94 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount NV5 213725 10/1-11/30/23 VILLAGE UTILITIES FEASIB… Design 401-0000-60185 8,089.50 LANDMARK CONSULTANTS, … 213717 3/14-3/27/24 CITYWIDE ADA IMPROVE… Technical 401-0000-60108 1,522.80 WALTERS WHOLESALE ELECT… 213740 CABLE TIES & TAPE Construction 401-0000-60188 120.79 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 143,720.59 Fund: 501 - FACILITY & FLEET REPLACEMENT
POWERPLAN BF 213728 VACTRON PARTS Parts, Accessories, and Upfits 501-0000-60675 84.80 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 84.80
Fund: 502 - INFORMATION TECHNOLOGY
INTELESYSONE 213714 05/1-05/31/24 - PHONE SYSTEM MAINT… Technical 502-0000-60108 3,000.00 FRONTIER COMMUNICATIO… 213704 04/04-05/03/24 - WC INTERNET Cable/Internet - Utilities 502-0000-61400 690.00 FRONTIER COMMUNICATIO… 213704 04/04-05/03/24 - DSL SVC Cable/Internet - Utilities 502-0000-61400 424.78 CDW GOVERNMENT INC 213695 04/26/24-04/25/25 - MERAKI CLOUD LI… Software Licenses 502-0000-60301 555.72 Fund 502 - INFORMATION TECHNOLOGY Total: 4,670.50
Fund: 503 - PARK EQUIP & FACILITY FUND
BELSON OUTDOORS LLC 213692 PARK BENCHES Parks 503-0000-71060 2,735.15 Fund 503 - PARK EQUIP & FACILITY FUND Total: 2,735.15
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 213706 04/2024 - SRR ARMORED SVCS Bank Fees 601-0000-60455 719.49 FROSTY'S AIR CONDITIONING… 213705 SRR COOLER INSTALLATION Repair & Maintenance 601-0000-60660 4,890.00 GARDAWORLD 213706 03/2024 - SRR ARMORED SVC EXCESS IT… Bank Fees 601-0000-60455 16.12 GARDAWORLD 213706 03/2024 - SRR ARMORED SVC TIER PRIC… Bank Fees 601-0000-60455 216.74 LOWE'S HOME IMPROVEME… 213719 TAPE BLACK & ELECTRICAL WIRE Repair & Maintenance 601-0000-60660 35.78 Fund 601 - SILVERROCK RESORT Total: 5,878.13
Grand Total: 675,035.86
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 337,956.96
201 - GAS TAX FUND 12,625.04
202 - LIBRARY & MUSEUM FUND 2,840.75
215 - LIGHTING & LANDSCAPING FUND 140,961.94
224 - TUMF FUND 10,960.00
241 - HOUSING AUTHORITY 2,280.00
270 - ART IN PUBLIC PLACES FUND 10,322.00
401 - CAPITAL IMPROVEMENT PROGRAMS 143,720.59
501 - FACILITY & FLEET REPLACEMENT 84.80
502 - INFORMATION TECHNOLOGY 4,670.50
503 - PARK EQUIP & FACILITY FUND 2,735.15
601 - SILVERROCK RESORT 5,878.13
Grand Total: 675,035.86
Account Summary
Account Number Account Name Expense Amount
101-0000-20310 MSHCP Mitigation Fee 1,625.00
101-0000-43631 CVMSHCP Admin Fee -16.25
101-1001-60320 Travel & Training 262.20
101-1003-60153 Attorney 37,257.72
101-1003-60154 Attorney/Litigation 7,603.67
101-1004-50252 Annual Wellness Dollar … 200.00
101-1004-60125 Temporary Agency Servi… 1,366.08
101-1004-60420 Operating Supplies 62.04
101-1006-60102 Administration 824.18
101-1006-60103 Professional Services 295.05
101-1006-60104 Consultants 170.78
101-2002-60112 Landscape Contract 1,616.00
101-2002-60670 Fire Station 235.69
101-2002-60691 Maintenance/Services 477.08
101-2002-61200 Water - Utilities 402.09
101-3002-60420 Operating Supplies 4,226.47
101-3003-60149 Community Experiences 2,446.88
101-3005-60112 Landscape Contract 65,010.00
101-3005-60431 Materials/Supplies 4,543.85
101-3005-60432 Tools/Equipment 287.54
101-3005-60554 LQ Park Water Feature 2,076.00
101-3005-60691 Maintenance/Services 11,966.07
101-3005-61202 Water - Civic Center Park… 882.75
101-3005-61203 Water -Eisenhower Park … 88.08
101-3005-61204 Water -Fritz Burns Park -… 254.19
101-3005-61205 Water -Velasco Park - Uti… 76.28
101-3005-61206 Water -Desert Pride - Util… 206.79
101-3005-61209 Water -Community Park … 1,953.54
101-3008-60431 Materials/Supplies 2,603.67
101-3008-60432 Tools/Equipment 656.03
101-6002-60320 Travel & Training 342.36
101-6003-60118 Plan Checks 135,527.47
101-6004-60125 Temporary Agency Servi… 1,585.20
101-6006-60320 Travel & Training 99.00
101-7003-60103 Professional Services 46,127.00
101-7003-60420 Operating Supplies 509.12
101-7003-60432 Tools/Equipment 1,832.34
101-7006-60104 Consultants 2,275.00
201-7003-60429 Traffic Control Signs 7,095.04
201-7003-60672 Storm Drains 2,730.00
201-7003-72111 Road Improvements 2,800.00
202-3004-60112 Landscape Contract 930.00
202-3006-60112 Landscape Contract 194.00
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Account Summary
Account Number Account Name Expense Amount
202-3006-60691 Maintenance/Services 211.26
202-3006-61300 Telephone - Utilities 125.89
202-3009-60691 Maintenance/Services 1,379.60
215-7004-60104 Consultants 6,488.42
215-7004-60112 Landscape Contract 74,798.00
215-7004-60143 SilverRock Way Landsca… 11,156.00
215-7004-60423 Supplies-Graffiti and Va… 43.39
215-7004-60431 Materials/Supplies 13,120.56
215-7004-60432 Tools/Equipment 54.18
215-7004-60691 Maintenance/Services 29,760.00
215-7004-61116 Electric - Utilities 694.73
215-7004-61117 Electric - Medians - Utilit… 24.68
215-7004-61211 Water - Medians - Utiliti… 4,821.98
224-0000-20320 TUMF Payable to CVAG 10,960.00
241-9101-60153 Attorney 2,280.00
270-0000-74800 Art Purchases 10,322.00
401-0000-60103 Professional Services 36,277.50
401-0000-60108 Technical 32,902.80
401-0000-60185 Design 74,419.50
401-0000-60188 Construction 120.79
501-0000-60675 Parts, Accessories, and … 84.80
502-0000-60108 Technical 3,000.00
502-0000-60301 Software Licenses 555.72
502-0000-61400 Cable/Internet - Utilities 1,114.78
503-0000-71060 Parks 2,735.15
601-0000-60455 Bank Fees 952.35
601-0000-60660 Repair & Maintenance 4,925.78
Grand Total: 675,035.86
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 483,594.05
111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 3,212.50 201603P Professional Expense La Quinta Landscape Renovation Improvement1,825.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 33,884.74 201901D Design Expense Village Art Plaza Promenade & Cultural Campus 66,330.00 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus 1,650.00 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 257.50 201905P Professional Expense Highway 111 Corridor Area Plan Implementation500.00 202008P Professional Expense Avenue 48 Art and Music Line Project 387.50 202101P Professional Expense Dune Palms Rd Pavement Rehab-Fred Waring to Miles 1,522.50 202102P Professional Expense Fritz Burns Park Improvements 712.50 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 525.00 202206D Design Expense Village Utilities Undergrounding Project 8,089.50 202215E Landscape Maintenance Refurbis… Landscape Maint Refurbishment-PWLC II Inc 4,480.00 202225P Professional Expense Highway 111 Rehabilitation Project 8,790.00 202225T Technical Expense Highway 111 Rehabilitation Project 31,380.00 202306P Professional Expense La Quinta Parks Phase I (Sports Complex, CMP & LQ) 700.00 202307P Professional Expense Citywide Miscellaneous ADA Improvements 1,362.50 202307T Technical Expense Citywide Miscellaneous ADA Improvements 1,522.80 202315P Professional Expense FY22/23 Pavement Management Plan 1,300.00 202316P Professional Expense FY23/24 Pavement Management Plan 12,972.50 202320P Cyclone Hilary Professional Expense Tropical Cyclone Hilary 2,800.00 2324DRAP Professional Expense FY 23/24 Citywide Drainage Enhancements 560.00 2324TMICT Construction Expense FY23/24 Traffic Maintenance Improvements 120.79 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 2,446.88 CSA152E CSA 152 Expenses CSA 152 Project Tracking 2,730.00 97 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT03790 - 04/26/2024 JB
4/29/2024 2:26:06 PM Page 7 of 7
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount MAKERE Makerspace Expense Makerspace Tracking 1,379.60
Grand Total: 675,035.86
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 04/08/2024-04/26/2024
Wire Transaction
Listed below are the wire transfers from 04/08/2024-04/26/2024.

Wire Transfers:

04/12/2024 - WIRE TRANSFER - CALPERS $259.34
04/12/2024 - WIRE TRANSFER - CALPERS $433.83
04/12/2024 - WIRE TRANSFER - CALPERS $5,782.55
04/12/2024 - WIRE TRANSFER - CALPERS $15,327.08
04/12/2024 - WIRE TRANSFER - CALPERS $29,944.21
04/12/2024 - WIRE TRANSFER - LQCEA $477.00
04/12/2024 - WIRE TRANSFER - MISSION SQUARE $4,125.00
04/12/2024 - WIRE TRANSFER - MISSION SQUARE $12,943.19
04/15/2024 - WIRE TRANSFER - MIDAMERICA $19,066.88
04/16/2024 - WIRE TRANSFER - STERLING $1,337.47
04/18/2024 - WIRE TRANSFER - LANDMARK $211,149.48
04/26/2024 - WIRE TRANSFER - CALPERS $631.49
04/26/2024 - WIRE TRANSFER - CALPERS $5,792.31
04/26/2024 - WIRE TRANSFER - CALPERS $15,258.88
04/26/2024 - WIRE TRANSFER - CALPERS $30,056.35
04/26/2024 - WIRE TRANSFER - LQCEA $468.00
04/26/2024 - WIRE TRANSFER - MISSION SQUARE $4,025.00
04/26/2024 - WIRE TRANSFER - MISSION SQUARE $12,943.19
TOTAL WIRE TRANSFERS OUT $370,021.25
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: May 7, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH

VISUAL EDGE IT FOR MANAGED INFORMATION TECHNOLOGY SERVICES

RECOMMENDATION
Approve Agreement for Contract Services with Visual Edge IT for Managed Information Technology Services; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
 In February 2024, the City published a Request for Proposals (RFP) for Managed Information Technology (IT) Services; 13 responses were received; and Visual Edge IT (Visual Edge) was selected as the most qualified and competitive vendor.  Visual Edge would provide onsite IT, project management, disaster recovery services, cybersecurity management, and assist with IT asset management and procurement of IT related products.
 The current IT contract with Acorn Technology Group expires June 30, 2024, and if needed, services will be extended on a month-to-month basis to ensure a seamless transition of IT services.

FISCAL IMPACT
Total costs are $2,310,000 over the five-year term, which include a one-time onboarding and implementation fee. Funds are available and will be budgeted in Account No. 502- 0000-60104 (Consultants).

A breakdown of costs and the expenditure schedule is as follows:

BUSINESS SESSION ITEM NO. 1
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Fiscal Year Description Cost
2024/25
2023/24 Onboarding and Implementation (one-time cost) $49,178 2024/25 Foundation Management Services $398,136
2025/26 Foundation Management Services $398,136
2026/27 Foundation Management Services $398,136
2027/28 Foundation Management Services
(includes 5% increase) $418,043
2028/29 Foundation Management Services
(includes 5% compounding increase) $438,945
N/A Contingency (equipment, software, etc.) $209,426
GRAND TOTAL: $2,310,000
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BACKGROUND/ANALYSIS
In February 2024, staff solicited RFPs for IT services and received thirteen (13) responses. Four (4) firms were interviewed, and Visual Edge was selected as the most qualified and competitive firm.

Visual Edge is based out of San Bernardino, California, with a local office in Palm Desert.

The proposed agreement provides on-site staffing of one full-time network engineer, one full-time IT Technician, access to 24/7 remote helpdesk support, assistance with IT procurement services, cybersecurity services, project management, budget management, and disaster recovery support, as outlined in the agreement enclosed as Attachment 1.

ALTERNATIVES
Council may elect to not approve this agreement or make modifications. However, staff does not recommend an alternative due to Visual Edge’s cost-competitive proposal and familiarity with the work to be performed.

Prepared by: Doug Kinley, Management Analyst
Approved by: Gilbert Villalpando, Director
Attachment: 1. Agreement for Contract Services with Visual Edge IT 102 CLICK HERE to Return to Agenda

AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and VISUAL EDGE IT, a Delaware Corporation, with a place of business at 36943 Cook Street, Suite H-103, Palm Desert, California 92211 (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to MANAGED IT SERVICES, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

ATTACHMENT 1
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1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 104 CLICK HERE to Return to Agenda
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Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Two Million Three Hundred Ten Thousand Dollars ($2,310,000), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation.

Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this 105 CLICK HERE to Return to Agenda
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Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2024, and terminate on June 30, 2029 (“Initial Term”).
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Visual Edge IT
650 E Hospitality Lane #500
San Bernardino, CA 92408
ATTN: Chris Sanchez
(b) City of La Quinta
78495 Calle Tampico
La Quinta, CA 92253
ATTN: City Manager’s Office
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as the Public Safety Manager or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of the Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any 107 CLICK HERE to Return to Agenda
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attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall 108 CLICK HERE to Return to Agenda
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be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

6. INDEMNIFICATION.

7. RECORDS AND REPORTS.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports 109 CLICK HERE to Return to Agenda
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(including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. 110 CLICK HERE to Return to Agenda
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The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all 112 CLICK HERE to Return to Agenda
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Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

10. MISCELLANEOUS PROVISIONS.

To City:

CITY OF LA QUINTA
Attention: City Manager’s Office
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

VISUAL EDGE IT, INC.

Attention: Amanda Maze
36943 Cook Street, Suite H-103
Palm Desert, California 92211

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:

VISUAL EDGE IT, INC.
a Delaware Corporation
JUDITH JARVIS, Area Vice President
Palm Desert, California
Dated:

ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

Page 1 of 1 ends

Exhibit A
Scope of Services
[See Attached]
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Exhibit B

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Two Million Three Hundred Ten Thousand ($2,310,000) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. 502-0000-60104 (Consultants) - $2,310,000
Fiscal Year Description Cost
2024/25 Onboarding and Implementation (one-time cost) $49,178 2024/25 Foundation Management Services $398,136
2025/26 Foundation Management Services $398,136
2026/27 Foundation Management Services $398,136
2027/28 Foundation Management Services
(includes 5% increase) $418,043
2028/29 Foundation Management Services
(includes 5% compounding increase) $438,945
N/A Contingency (equipment, software, etc.) $209,426
GRAND TOTAL: $2,310,000
124 CLICK HERE to Return to Agenda
Exhibit C

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Exhibit D
Special Requirements
Data Access/Storage: All data accessed or stored will be on secure servers located inside of the United States, with zero exception.
126 CLICK HERE to Return to Agenda
Exhibit E

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Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Cyber Liability
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. 127 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

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e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the 129 CLICK HERE to Return to Agenda
Exhibit E

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right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the 130 CLICK HERE to Return to Agenda
Exhibit E

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La Quinta City CouncilMay 7, 2024

La Quinta City Council
May 7, 2024