La Quinta City Council
January 21, 2025

d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 125 CLICK HERE to Return to Agenda
126 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: APPROVE: (1) PROGRAMMING STUDY OF THE LA QUINTA MAINTENANCE AND OPERATIONS YARD PROJECT NO. 2018-05, AND (2) AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR PHASE 2 PROJECT PRELIMINARY DESIGN

RECOMMENDATION
Approve: (1) Programming Study of the La Quinta Maintenance and Operations Yard Project No. 2018-05, and (2) Amendment No. 1 to Agreement for Contract Services with RY+AO for Phase 2 project preliminary design; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
0 • On August 6, 2024, Council approved an Agreement for Contract Services (Agreement) with RY+AO to provide a Programming Study for the first phase of the City’s Maintenance and Operations Yard Project No. 2018-05 (Project). This contract included the potential to continue Phases 2 and 3 with contract amendments.
• Staff recommends Council accept the finished Programming Study and approve initiating Phase 2 Preliminary Design (Attachment 1).
• Amendment No. 1 (Attachment 2) to the Agreement proposes a $337,401 increase for the next phase of work which includes the schematic design and preliminary plans.

FISCAL IMPACT
Budget for the Project was allocated in fiscal years (FY) 2019/20, 2023/24, and 2024/25 Capital Improvement Program (CIP) in the amount of $1,591,013, which includes $1,311,013 in Measure G funding and $280,000 in Maintenance and Facilities DIF. The following is the Project budget:

Project Budget*
Professional $ 190,000
Master Planning/Design $ 1,084,073
Contingency $ 316,940
TOTAL: $ 1,591,013
BUSINESS SESSION ITEM NO. 1
* Staff will bring the preliminary estimate back to Council once the final plans and estimate are prepared to request additional allocation.
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BACKGROUND/ANALYSIS
The Maintenance and Operations Yard shares a 10-acre site with former Fire Station No. 32, and Fritz Burns Park. The park contains a swimming pool, playground, restrooms, six tennis courts, eight pickle ball courts, a skate park, a dog park, and off-street parking (Attachment 3).

On August 6, 2024, Council approved the Agreement with RY+AO for Phase 1 of the Project, following the competitive Request for Proposals process completed in March/April 2024. The Agreement included three Phases as follows:
• Phase 1 – perform appropriate engineering-related field surveys and prepare the base map; update the Project’s Master Plan and Facility Needs Assessment; and perform the Planning and Programming Step for the proposed Maintenance Office and Crew Quarters and any amendments to the exterior storage facilities. • Phase 2 – prepare preliminary plans and cost estimates for the proposed site layout based on the selected Master Plan Needs Assessment option. • Phase 3 – prepare final plans, specifications, and cost estimates from the preliminary plans.

The Project proposes a state-of-the-art facility designed to replace outdated buildings at its current location adjacent to Fritz Burns Park, and aims to consolidate five key Public Works operating units into a single, modern facility to enhance operational efficiency, improve workflows, and provide staff with a safe and functional environment. Program refinements have resulted in a streamlined/efficient design, reducing the building area to approximately 12,400 square feet on a 2.82-acre site. The current rough order of magnitude cost is estimated at $600 per square foot, bringing the total Project cost to approximately $7.4 million.

The facility will feature flexible office spaces, training rooms, maintenance bays, modernized restrooms, and efficient storage solutions for tools, materials, and fleet vehicles. Additional site improvements include redesigned parking areas to accommodate staff, public, and fleet vehicles, enhanced pedestrian pathways for accessibility, and dedicated areas for material storage and plant nursery operations.

Sustainability is a core component of the design, with energy-efficient systems, Title 24 compliance, and renewable energy infrastructure that will meet at least 15% of the facility’s annual energy usage.

Utility and infrastructure upgrades, such as modernized underground systems and robust building management technologies, will support long-term functionality. Also included are future-proofing measures, such as provisions for EV charging stations and opportunities for sustainable expansion.
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Staff recommends Council approval of proposed Amendment No. 1 to the Agreement for Phase 2 Preliminary Design with RY+AO in the amount not to exceed $337,401.

When the City accepts the Phase 2 work, the City will have the option to continue services with RY+AO. The current estimate for all contract services for Phases 1, 2, and 3 is $1,084,073.

ALTERNATIVES
Council may deny approval of the programming study and direct staff to modify the proposed concept.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by:Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Programming Study

2. Amendment No. 1 to Agreement with RY+AO

3. Site Plan Exhibit
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Scale
Job No.

Date
Cover Sheet .

La Quinta - Maintenance & Operations Center
12/12/2024
2024-0361
La Quinta - Maintenance & Operations Center
La Quinta, California
ATTACHMENT 1
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Job No.

Date
Table of Contents I
La Quinta - Maintenance & Operations Center
12/12/2024
2024-0361
Table of Contents
Table of Contents I
Executive Summary II
Existing Shop & Storage Building Photos III
Existing Maintenance Building Photos IV
Existing Administration Building Photos V
Code Study Summary T1.0
Overall Project Timeline T2.0
Existing Overall Site Plan ES1
Existing Enlarged Site Plan ES2
Existing Enlarged Site Plan - South ES3
Existing Enlarged Site Plan - South - Aerial View ES4
Existing and Proposed Departmental Areas A0.1
Program Validation 2020 and 2024 A0.2
Program Validation 2020 and 2024 A0.3
Program Validation 2020 and 2024 A0.4
Proposed Conceptual Building Plan A1.1
Proposed Restroom layouts A1.1a
Axonometric View Southeast A1.2
Axonometric View Northwest A1.3
Proposed Overall Site Masterplan AS1.0
Proposed Enlarged Site Plan - South AS1.1
Proposed Enlarged Site Plan - North AS1.2
Appendix 1 - City of La Quinta Program Sketch Ap1.0
Appendix 1 - City of La Quinta Program Sketch Ap1.1
Appendix 2 - Fleet & Equipment List Ap2.0
Appendix 2 - Fleet & Equipment List Ap2.1
Appendix 3 - Civil Survey Ap3.0
Appendix 4 - Underground Utility Study Ap4.0
Appendix 5 - Civil Basis-of-Design Ap5.0
Appendix 5 - Civil Basis-of-Design Ap5.1
Appendix 6 - Structural Basis-of-Design Ap6.0
Appendix 6 - Structural Basis-of-Design Ap6.1
Appendix 6 - Structural Basis-of-Design Ap6.2
Appendix 6 - Structural Basis-of-Design Ap6.3
Appendix 6 - Structural Basis-of-Design Ap6.4
Appendix 7 - MEPT Basis-of-Design Ap7.0
Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.0
Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.1
Appendix 9 - Completed Questionnaire Ap9.0
Appendix 9 - Completed Questionnaire Ap9.1
Appendix 9 - Completed Questionnaire Ap9.2
Appendix 10 - 2020 Programming Study by GPA Ap10
Appendix 11 - Landscape Basis-of-Design Ap11
Table of Contents
Appendix 11 - Landscape Basis-of-Design Ap11.1
Appendix 12 - 12-Month Electrical Utility Data Ap12
Appendix 12 - 12-Month Electrical Utility Data Ap12.1
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Job No.

Date
Executive Summary II La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
At the request of the City of La Quinta administration, RY+AO is providing this Programming Study for consideration regarding a new Public Works Maintenance & Operations Center to replace the very dated, undersized and non-compliant existing buildings on the City-owned parcel adjacent Fritz Burns Park. The proposed M&O center is intended to provide adequate space for the various needs of the five (5) Public Works operating units.

We began our study by evaluating and assimilating the work of the 2020 programming study (by others). We analyzed every item in the prior study to validate Public Works requirements. We also performed a site visit with our entire AE team to observe existing conditions and operations. And we had the opportunity to interview the Director and key staff representing the operating units. In addition, we distributed various questionnaires for City staff completion and received and compiled the results in our current study. The result of our data collection and analysis yielded a program very closely aligned with the prior 2020 program, thus confirming the need for a larger Maintenance & Operations Center to replace the decrepit existing buildings.

A site survey was also performed and an underground utility study undertaken to ascertain existing site conditions and limitations, while the City engaged a geotechnical consultant to perform on-site borings and provide geotechnical evaluation. Utilizing this information, the AE team was able to develop basis-ofdesign recommendations for structural and MEP systems and construction type, as well as a conceptual site layout incorporating the knowledge gained.

The City also confirmed via recorded quitclaim the we are allowed to relocate access to the existing communications tower as long as that access is reasonably equivalent. Our study confirms the proposed new access is equivalent.

The AE team then provided test-fits for City review and comment based upon the vetted program room list and area, with overall gross building area in the neighborhood of 15,000 SF. The selected test-fit was then developed a bit further to confirm actual requirements. The AE team also provided preliminary ROM pricing for consideration. Upon consideration of the conceptual test-fit plan and the preliminary pricing, the Public Works elected to reduce the program and thus the building area. The team has revised the conceptual plan based upon the programmatic reduction and in accordance with all other City comments. Current conceptual gross building area is approximately 12,400 SF.

The AE team also provided options for the overall site with the goal of a sound conceptual site masterplan. Options for parking, site enclosure, vehicular access and pedestrian access have been presented for comment. The City provided feedback and suggestions regarding site development and the revised conceptual plan reflects the requirements and desires expressed. Our plan was then reviewed by our individual engineering disciplines to ensure project feasibility from multiple vantage points. To that end, the AE team agrees the proposed Maintenance & Operations Center is well placed and that the constituent site elements work in concert to provide improved Yard operations as well improved accommodations for Public Works staff. We look forward to moving into Schematic Design/Design Development if the City finds favor with the programming effort thus far. And we remain available to field questions from Public Works and City staff.

Executive Summary
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Scale
Job No.

Date
Existing Shop & Storage Building Photos III La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
A. South facade (Front Entrance) of existing Shop & Storage Building B. Southeastern view of existing Shop & Storage Building C. Southwestern view of existing Shop & Storage Building Note: THIS BUILDING TO BE DEMOLISHED BY GC
A.

B. C.
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Job No.

Date
Existing Maintenance Building Photos IV La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
A. South facade (Front Entrance) of Maintenance Building B. Northwestern view of Maintenance Building
C. Northeastern view of Maintenance Building
Note: THIS BUILDING TO BE DEMOLISHED BY GC
A.

B. C.
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Job No.

Date
Existing Administration Building Photos V
La Quinta - Maintenance & Operations Center
12/12/2024
2024-0361
A. Eastern view of leased Administration Building
B. Southeastern view of leased Administration Building
Note: TEMPORARY TRAILER TO BE REMOVED UPON COMPLETION OF NEW MAINTENANCE & OPERATIONS BUILDING A.

B.
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Scale
Job No.

Date
Code Study Summary T1.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
LOT SIZE 2.82 ACRES

CURRENT LAND USE SINGLE-STORY OFFICE BUILDING

AREA PLANNING COMMISSION CITY OF LA QUINTA

COMMUNITY PLAN AREA CITY OF LA QUINTA, COUNTY OF RIVERSIDE MAP SHEET 770-18
LOT PARCEL 4
BLOCK
MAP REFERENCE PARCEL MAP NO. 36329
TRACT NO. 1

HILLSIDE AREA NO

GP NOTES

GP LAND USE MAJOR COMMUNITY FACILITIES

FIRE HAZARD SEVERITY ZONE LRA (LOCAL RESPONSIBILITY AREA)

ZONING INFORMATION MAJOR COMMUNITY FACILITIES

CURRENT ZONING MC
APN 770-184-013
PROJECT ADDRESS 78106 FRANCIS HACK LN., LA QUINTA, CA 92253

PROJECT INFO
MINIMUM SETBACK FROM AND ABUTTING PUBLIC WAY 30 FEET (W & E) - 20 FEET (S) - 0 (NORTH)
10 FEET LANDSCAPE SETBACK (S) - 15
FEET (W & E) - 0 (N)

MINIMUM DISTANCE BETWEEM BUILDINGS
MAXIMUM BUILDING HEIGHT 3 STORIES, 40 FEET

MAXIMUM FLOOR AREA RATIO N/A

REQUIREMENT NOTES

PROPERTY DEVELOPMENT STANDARDS FOR MC ZONE
FIRE ACCESS 24' WIDE ACCESS LANE ON ALL SIDES OF THE BLDG WITH MIN INSIDE TURNING RADIUS OF 45' PARKING AISLE WIDTH 26' ONE WAY, 26' TWO WAY
PARKING STALL SIZE 9'-0"X17' TO CURB + 2' OVERHANG OR 19'-0" (UP TO 20% OF TOTAL SPACES CAN BE COMPACT "8'-6"X16'-0" + 1'-6" OVERHANG)
INDUSTRIAL 1 SPACE PER 500 SF. GFA
OFFICE BUILDING 1 SPACE PER 300 SF. GFA

REQUIREMENT

PARKING REQUIREMENT

BUILDING CODE SUMMARY ZONING CODE SUMMARY
GOVERNING CODES AND ORDINANCES:

LA QUINTA MUNICIPAL CODE
2022 CALIFORNIA BUILDING CODE
2022 CALIFORNIA MECHANICAL CODE
2022 CALIFORNIA PLUMBING CODE
2022 CALIFORNIA ELECTRICAL CODE
2022 CALIFORNIA ENERGY CODE
2022 CALIFORNIA GREEN BUILDING STANDARDS CODE

STRUCTURAL RISK CATAGORY II

FIRE SPRINKLER YES - FULLY SPRINKLERED
OCCUPANCY BUSINESS USE GROUP: 'B' WITH ACCESSORY ASSEMBLY &...

CONSTRUCTION TYPE III-B or V-B
STORIES 1
AREA OF BUILDING CONSTRUCTION APPROXIMATELY 12,400 SF
DATA

BUILDING ANALYSIS - PROPOSED
CALIFORNIA PLUMBING CODE - MINIMUM REQUIRED PLUMBING FIXTURE COUNT CALCULATION:

OCCUPANT LOAD FACTOR PER CPC TABLE 4-1 FOR BUSINESS FUNCTION = 150 SF PER OCCUPANT CALCULATION: 12,400 SF / 150 SF = 84 OCCUPANTS - 42 OCCUPANTS FEMALE + 42 OCCUPANTS MALE PER TABLE CPC 422.1 MINIMUM PLUMBING FACILITIES, THE FOLLOWING FIXTURES WILL BE REQUIRED:
3 WATER CLOSETS FEMALE 1 LAVATORIES FEMALE
1 WATER CLOSETS MALE 1 LAVATORIES MALE 1 URINALS MALE
1 DRINKING FOUNTAINS
1 SERVICE SINK

DESIGN CRITERIA
IN ADDITION, FOR STRUCTURES IN LA QUINTA, DESIGN FOR THE FOLLOWING REQUIREMENTS:
- SEISMIC DESIGN CATEGORY: D - BUILDING CODE
- WIND DESIGN: SPECIAL WIND REGION - 110 MPH (USUALLY RESULTS IN 85 MPH FOR ASD); EXPOSURE "C" - CLIMATE ZONE: 15
- SUBJECT TO DAMAGE FROM: WEATHERING - NEGLIGIBLE, FROST - N/A, TERMITE - VERY HEAVY - WINTER DESIGN TEMPERATURE: 34°F
- ICE BARRIER UNDERLAYMENT REQUIRED: NO
- FLOOD HAZARDS: A/AO/X - SEE FEMA MAP
- AIR FREEZING INDEX: NO FREEZING DATA RECORDED
- MEAN ANNUAL TEMPERATURE: 72.3°F
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DESIGN MILESTONE

CITY COUNCIL

MEETING &

APPROVAL

CONSTRUCTION MILESTONE

BIDDING MILESTONE OCCUPANCY MILESTONE
NOTE: ONE BLOCK = ONE-MONTH DURATION

DIRECT CONSULTANT TEAM TO STUDY THE MECHANICAL,

ELECTRICAL, PLUMBING, IT, COMMUNICATIONS AND

SECURITY SYSTEMS NECESSARY TO ACCOMPANY THE
ARCHITECTURAL PROGRAM.

PROGRAMMING

CONCEPTUAL DESIGN

SCHEMATIC
DESIGN
• PLANNING COMMISSION MEETING
• CITY COUNCIL STUDY SESSION
• CITY COUNCIL MEETING - 01/2025

CITY COUNCIL APPROVALS

DESIGN MILESTONE MUNICIPAL MILESTONE
PHASE 1 PHASE 2
100% SD

SUBMITTAL
50% DESIGN

DEVELOPMENT
PHASE 3

CEQA BY CITY
100% DESIGN

DEVELOPMENT
50% CONSTRUCTION

DOCUMENT
100% CD BUILDING PERMIT

PLAN CHECK

POST CONSTRUCTION

ACTIVITIES

COMPLETE AND OCCUPY

NEW BUILDING

CONSTRUCTION

ACTIVITIES

CONSTRUCTION ADMINISTRATION

BIDDING
PHASE 3
LEGEND
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Job No.

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12" = 1'-0"
Overall Project Timeline T2.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
JANUARY 2025 JANUARY 2026
JANUARY 2027 MAY 2027
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TBM 54. 90
N89°56'33" W

39.55'
N25°03'27"E

23.21'
N00°03 2' 7"E 312.24'
N45°03'27" E

14.89'
N00°03 2' 7"E 64.58'
N89°56'33" W 253.50'
N89°54'20"E 313.39'
N89°54'20"E 821.58'
S00°03 2' 7
2 "W
3 5. 0'
23 5. 0'

25. 00'

25. 00'
Vegetation Ground
Obscured
Vegetation Ground
Obscured
55 60
55 55
55 56.5

55.8 54.4

53.4 52.7

52.1 52.3

52.9 53.2

53.7 54.8

55.6 55.6

57.6 55.9

58.9 58.6

51.8 51.6

51.2 50.2

57.1 57.6
V
P
FH
MH
MH
V
P P
P
P
V
V
MH
MH
V
V V
MH P
P
V
S
S
SS SS
SS SS
SS
SS
SS
SS
SS
WM
WM

TEL TEL
IR
TL
T P B
T V
SD
S D
SD S D
S
D
S
D
Vegetation Ground
Obscured
Vegetation Ground
Obscured
55 60
55 55
55 56.5

55.8 54.4

53.4 52.7

52.1 52.3

52.9 53.2

53.7 54.8

55.6 55.6

57.6 55.9

58.9 58.6

51.8 51.6

51.2 50.2

57.1 57.6
V
P
FH
MH
MH
V
P P
P
P
V
V
MH
MH
V
V V
MH P
P
V
S
S
SS SS
SS SS
SS
SS
SS
SS
SS
WM
WM

TEL TEL
IR
TL
T P B
T V
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S D
SD S D
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D
S
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Dense Trees
Ground Obscured
Dense Trees
Ground Obscured
Dense Trees
Ground Obscured
Dense Trees
Ground Obscured
Dense Trees
Ground Obscured
Dense Trees
Ground Obscured
MH
MH
MH
MH

POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD

POST B OL ARD
MH

POST B OL ARD
Existing Buildings in Study
SS (SHOP & STORAGE): 2,360 SF
M (MAINTENANCE): 5,610 SF
A (ADMIN): 2,160 SF
Existing Building Footprint Area:

Site Entrance Gate
Building Entrance
G
Existing Cell Tower
TOTAL: 10,130 SF
DEACON DR. W.

FRANCIS HACK LANE
52ND AVE.

SS
A
M
_________
ES2
1 G
G
LEGEND

CONCRETE PAVING

DECO PAVERS
DIRT

LANDSCAPE

SIDEWALK CONCRETE
Scale
Job No.

Date
As indicated
Existing Overall Site Plan ES1 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
100'
SCALE : 1" = 100'
0' 50' 200' 300'
N
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TBM 54.90
N89°56'33"W

39.55'
N25°03'27"E

23.21'
N00°03 2' 7"E 312.24'
N45°03'27"E

14.89'
N00°03'27"E 64 5. 8'
N89°56'33"W 253.50'
N89°54'20"E 313.39'
N89°54'20"E 821.58'
S00°03 2' 7"
2 W
3 5. 0'
23 5. 0'

25.00'

25.00'
Vegetation Ground
Obscured
Vegetation Ground
Obscured
55 60
55 55
55 56.5

55.8 54.4

53.4 52.7

52.1 52.3

52.9 53.2

53.7 54.8

55.6 55.6

57.6 55.9

58.9 58.6

51.8 51.6

51.2 50.2

57.1 57.6
V
P
FH
MH
MH
P P
P
P
V
V
MH
MH
V
V V
MH P
P
V
S S
S S
S S
S S
S S
S S
S S
S S
S S
S S
WM
W M

TEL TEL
IR
TL
T P B
TV
SD
SD
SD SD
SD
SD
Vegetation Ground
Obscured
Vegetation Ground
Obscured
55 60
55 55
55 56.5

55.8 54.4

53.4 52.7

52.1 52.3

52.9 53.2

53.7 54.8

55.6 55.6

57.6 55.9

58.9 58.6

51.8 51.6

51.2 50.2

57.1 57.6
V
P
FH
MH
MH
P P
P
P
V
V
MH
MH
V
V V
MH P
P
V
S S
S S
S S
S S
S S
S S
S S
S S
S S
S S
WM
W M

TEL TEL
IR
TL
T P B
TV
SD
SD
SD SD
SD
SD
Dense Trees
Ground Obscured

PO ST BO LLA RD PO ST BO LLA RD PO ST BO LLA RD PO ST

BO LLA RD PO ST BO LLA RD PO ST BO LLA RD PO ST

BO LLA RD PO ST BO LLA RD PO ST

BO LLA RD PO STBO LLA RD PO ST BO LLA RD PO ST

BO LLA RD

PO ST BO LLA RD

PO ST BO LLA RD

PO ST BO LLA RD
1 EXISTING TOOL STORAGE TO BE REMOVED
2 EXISTING DRYING BED TO BE RELOCATED
3 EXISTING MATERIAL BIN STORAGE TO BE RELOCATED
4 EXISTING NAT. GAS TANK
5 EXISTING CELL TOWER
6 EXISTING CANOPY, TYP.
7 EXISTING PAINT STORAGE
8 EXISTING EYEWASH/SHOWER
KEYNOTES:
9 EXISTING STORAGE CONTAINERS
10 EXISTING ELEC. TRANSFORMER
11 EXISTING ELEC. VAULT
12 EXISTING PROPANE TANK ON CONC. PAD TO BE RELOCATED
13 EXISTING GATE & FENCE TO BE RELOCATED
13 EXISTING GATE & FENCE TO BE RELOCATED
13 EXISTING GATE & FENCE TO BE RELOCATED
13 EXISTING GATE & FENCE TO BE RELOCATED
LEGEND

CONCRETE PAVING

DECO PAVERS
DIRT

LANDSCAPE

SIDEWALK CONCRETE
DEACON DR. W.

FRANCIS HACK LANE
SS
A
M
G
2 1
3 4
6 5
9 8 7
10 11
12 13
_________
ES3
1 Scale
Job No.

Date
As indicated
Existing Enlarged Site Plan ES2 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
60'
SCALE : 1" = 60'
0' 30' 120' 180'
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N00°03'27"E 312.24'
N89°54'20"E 313.39'
S00°03'27"
2 W
3 5. 0'
23 5. 0'

25.00'

25.00'
55 55.8

54.4 54.8

55.6 55.6
V
MH
MH
S S
S
S
S S
WM

TEL TEL
IR
TPB
TV
SD
SD
SD
S D
SD
55 55.8

54.4 54.8

55.6 55.6
V
MH
MH
S S
S
S
S S
WM

TEL TEL
IR
TPB
TV
SD
SD
SD
S D
SD
POS T

BOLL ARD POS TBOLL ARD POS T

BOLL ARD POS TBOLL ARD POS T

BOLL ARD
POS T

BOLL ARD POS T

BOLL ARD
POS T

BOLL ARD POS T

BOLL ARD POS T

BOLL ARD
POS T

BOLL ARD POS T

BOLL ARD
Existing Buildings in Study
SS (SHOP & STORAGE): 2,360 SF
M (MAINTENANCE): 5,610 SF
A (ADMIN): 2,160 SF
Existing Building Footprint Area:

Site Entrance Gate
Building Entrance
G
Existing Cell Tower
TOTAL: 10,130 SF
DEACON DR. W.

SS
M
G
Scale
Job No.

Date
As indicated
Existing Enlarged Site Plan - South ES3 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
30'
SCALE : 1" = 30'
0' 15' 60' 90'
140 CLICK HERE to Return to Agenda
DEACON DR. W.

FRANCIS HACK LN.

SS
M
Scale
Job No.

Date
1" = 30'-0"
Existing Enlarged Site Plan - South - Aerial View ES4 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
30'
SCALE : 1" = 30'
0' 15' 60' 90'
141 CLICK HERE to Return to Agenda

EXISTING TOTAL DEPARTMENTAL AREAS
7,857 SF
1,869 SF

COMMON AREAS
1,518 SF

FACILITIES
401 SF

PARKS, LIGHTING &
LANDSCAPE 463 SF

PUBLIC WORKS
2,807 SF

STREETS & STORM
WATER
800 SF

TRAFFIC
= Grand total of level 1

PROPOSED TOTAL DEPARTMENTAL AREAS
11,165 SF
3,709 SF

COMMON AREAS
1,971 SF

FLEET & FACILITIES
1,990 SF

PARKS, LIGHTING &

LANDSCAPE
690 SF

PUBLIC WORKS
1,990 SF

STREETS & STORM
WATER
815 SF

TRAFFIC
(+49.6%)
(+23%) (+79.85%) (-29.1%)
(+32.9%)
(+1.8%)
= Grand total of level 1
Scale
Job No.

Date
As indicated
Existing and Proposed Departmental Areas A0.1 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361

EXISTING AREAS PER DEPARTMENT

COMMON AREA
1869 SF

FACILITIES
1518 SF

PARKS, LIGHTING & LANDSCAPE
401 SF

PUBLIC WORKS
463 SF

STREETS & STORM WATER
2807 SF

TRAFFIC
800 SF
7857 SF

PROPOSED AREAS PER DEPARTMENT

COMMON AREA
3709 SF

FLEET & FACILITIES
1971 SF

PARKS, LIGHTING & LANDSCAPE
1990 SF

PUBLIC WORKS
690 SF

STREETS & STORM WATER
1990 SF

TRAFFIC
815 SF
11165 SF
142 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Program Validation 2020 and 2024 A0.2 La Quinta - Maintenance & Operations Center 12/12/2024
143 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Program Validation 2020 and 2024 A0.3 La Quinta - Maintenance & Operations Center 12/12/2024
144 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Program Validation 2020 and 2024 A0.4 La Quinta - Maintenance & Operations Center 12/12/2024
145 2024-0361
CLICK HERE to Return to Agenda
1,558 SF

DOUBLE BAY
1,233 SF

MULTI-PURPOSE/

TRAINING ROOM
767 SF

SINGLE BAY
767 SF

SINGLE BAY
767 SF

SINGLE BAY
261 SF

DIRECTOR OFFICE
133 SF
OFFICE
202 SF
OFFICE
186 SF
OFFICE 108 SF
ADMIN
106 SF
LOBBY
120 SF

ADA UNISEX
311 SF
CONFERENCE ROOM 202 SF
OFFICE
95 SF
UNISEX
1,558 SF

DOUBLE BAY
17 SF
PRINT
70 SF
ELEC. 95 SF

STORAGE
133 SF
OFFICE
38 SF
H20
416 SF

LOCKER ROOM
91 SF
UNISEX
133 SF
OFFICE
202 SF
OFFICE
212 SF

LOCKER ROOM
133 SF
OFFICE
133 SF
OFFICE 59 SF
IT
17 SF
ICE

OVERALL BUILDING LENGTH
214'-8"
1,251 SF

HALLWAY
58'-0" OVERAL WIDTH
= Net Area Level 1
12380 SF = Gross Area Level 1
Scale
Job No.

Date
As indicated
Proposed Conceptual Building Plan A1.1 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
0' 4' 8' 16' 32'
Scale: 1/16" = 1'-0"

CIRCULATION
1251 SF

COMMON AREA
2639 SF

OFFICE AREA
1863 SF

SUPPORT AREA
223 SF

WAREHOUSE AREA
5417 SF
11393 SF

CONDITIONED SPACE
5976 SF

UNCONDITIONED SPACE
5417 SF
11393 SF

AREA LEGEND
146 CLICK HERE to Return to Agenda
1 Scale: 1/8" = 1'-0"
Alternate Restroom Layouts
Scale
Job No.

Date
1/8" = 1'-0"
Proposed Restroom layouts A1.1a La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
0' 2' 4' 6' 8' 16'
Scale: 1/8" = 1'-0"
ALTERNATE LAYOUT 1 ALTERNATE LAYOUT 2
147 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Axonometric View Southeast A1.2 La Quinta - Maintenance & Operations Center 12/12/2024
148 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Axonometric View Northwest A1.3 La Quinta - Maintenance & Operations Center 12/12/2024
149 2024-0361
CLICK HERE to Return to Agenda
N89°56'33"W

39.55'
N25°03'27"E

23.21'
N00°03'27"E 312 2. 4'
N45°03'27"E

14.89'
N00°03'27"E 64 5. 8'
N89°56'33"W 253.50'
N89°54'20"E 313.39'
N89°54'20"E 821.58'
S00°03 2' 7"
2 W
3 5. 0'
23 5. 0'

25.00'

25.00'
V
P
FH
MH
MH
P P
P
P
V
V
MH
MH
V
V V
MH P
P
V
S S

S S S S
S S
S S
S S
S S
S S
S S
S S
WM
W M

TEL TEL
TL
T P B
TV
SD
SD SD
SD
SD
V
P
FH
MH
MH
P P
P
P
V
V
MH
MH
V
V V
MH P
P
V
S S

S S S S
S S
S S
S S
S S
S S
S S
S S
WM
W M

TEL TEL
TL
T P B
TV
SD
SD SD
SD
SD
Dense Trees
Ground Obscured

PO ST BO LLA RD PO ST BO LLA RD PO ST

BO LLA RD PO STBO LLA RD PO ST BO LLA RD PO ST BO LLA RD PO ST

BO LLA RD PO ST BO LLA RD PO ST

BO LLA RD PO STBO LLA RD PO ST BO LLA RD PO ST BO LLA RD

PO ST BO LLA RD

PO ST BO LLA RD

PO ST BO LLA RD

FRANCIS HACK LANE
DEACON DR. W.

OUTDOOR PATIO
_________
AS1.1
1 1
2 3
4 5
4 11
7 8C
10 9
6 8B
12 13
17 15 14
18 18
20 16
8A
_________
AS1.2
1 20
1 NEW PUBLIC & EMPLOYEE SHARED PARKING, TOTAL 14 STALLS 2 NEW MASONRY SITE ENCLOSURE WALL WITH GATE ACCESS
3 NEW LAYDOWN AREA
4 RELOCATE MATERIAL BINS TO NEW LOCATION
5 RELOCATE STORAGE CONTAINERS FOR CODE COMPLIANT &

ANIMAL CONTROL DIVISIONS
6 NEW PUBLIC PARKING SPACES, TOTAL 10 STALLS
7 NEW PLANT NURSERY AREA, PROVIDE IRRIGATION
8A NEW PEDESTRIAN GATE THRU NEW ENCLOSURE WALL

KEYNOTES
9 NEW PEDESTRIAN ROUTE FROM PARKING TO M&O CENTER
10 NEW 2 1/2" WATER SOURCE FILLING STATION FOR WATER TRUCK 11 NEW PUBLIC ACCESS SAND BIN
12 NEW MAINTENANCE & OPERATIONS ACCESS DRIVE
13 FLEET STRIPED PARKING SPACE, TYPICAL
14 15 FUTURE LEVEL 2 EV CHARGING STALL
16 FUTURE LEVEL 3 EV CHARGING STALL - FLEET
17 NEW PUBLIC PARKING SPACES, TOTAL 2 STALLS
18 NEW HOSE BIBB

NEW ADA / CBC ACCESSIBLE PARKING SPACE
19 FUTURE WASH BAY LOCATION

NEW EYE WASH STATION
(E) EYE WASH STATION ON SITE TO REMAIN 20
8B NEW VEHICULAR GATE AND ENCLOSURE FENCING
8C RELOCATED EXISTING GATE AND ENCLOSURE FENCING
LEGEND

CONCRETE PAVING

DECO PAVERS
DIRT

LANDSCAPE

SIDEWALK CONCRETE
Scale
Job No.

Date
As indicated
Proposed Overall Site Masterplan AS1.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
60'
SCALE : 1" = 60'
0' 30' 120' 180'

PARKING SCHEDULE
LOCATION Description Mark Count
IN THE YARD 8'-1/2" X 18'-0" S 2
IN THE YARD 8'-1/2" X 20'-0" S 2
IN THE YARD 10'-0" X 18'-0" S 20
IN THE YARD 10'-0" X 20'-0" S 16
IN THE YARD 12'-0" X 20'-0" S 10
IN THE YARD 12'-0" X 25'-0" R 4
IN THE YARD 12'-0" X 30'-0" R 6
IN THE YARD 12'-0" X 45'-0" L 2
SHARED 9'-0" X 18'-0" S 46
SHARED ACCESSIBLE 9'-0" X 18'-0" S 2
STREET 9'-0" X20'-0" S 11
STREET ACCESSIBLE 9'-0" X 20'-0" S 1
Grand total: 122

EXISTING GATE

LOCATION
150 CLICK HERE to Return to Agenda
N00°03'27"E
N89°54'20"E 313.39'
N89°54'20"E 821.58'
S00°03'27"
2 W
3 5. 0'
23 5. 0'

25.00'

25.00'
MH
MH
V
SS
S S
SS

TEL TEL
TPB
TV
SD
SD
SD
SD
MH
MH
V
SS
S S
SS

TEL TEL
TPB
TV
SD
SD
SD
SD
Dense Trees
Ground Obscured
POS T

BOLL ARD POS T

BOLL ARD POS T

BOLL ARD
POS T

BOLL ARD POS T

BOLL ARD
FRANCIS HACK LN.

NEW

NURSURY

STORAGE

CONTAINERS

OUTDOOR
PATIO 30'-6" 28'-0"

OVERALL BUILDING LENGTH
214'-8" 4'-10"

NEW DRIVE
24'-0" 10'-9"

NEW DRIVE
45'-0"

OVERALL BUILDING WIDTH
58'-0" 13'-0" 7'-0" 16'-0" 26'-0"
BLDG. SETBACK
20'-0"
BLDG. SETBACK
30'-0"
BLDG. SETBACK
20'-0"
7'-0" 6'-0"
40'-0" R
11'-3"1'-6"11'-3" 17'-0" 27'-0"
24'-0"
Scale
Job No.

Date
1" = 30'-0"
Proposed Enlarged Site Plan - South AS1.1 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
30'
SCALE : 1" = 30'
0' 15' 60' 90'
151 CLICK HERE to Return to Agenda
N89°56'33"W

39.55'
N25°03'27"E

23.21'
312.24'
N45°03'27"E

14.89'
N00°03 2' 7"E 64 5. 8'
N89°56'33"W 253.50'
P P V
S S
S
S
S S
S S
S S
S S
SS
WM
WM
TL
S D
P P V
S S
S
S
S S
S S
S S
S S
SS
WM
WM
TL
S D
8'-10" 29'-1" 10'-0" 26'-0" 18'-0"
7'-5" 18'-0" 26'-0" 16'-1" 26'-0"
LEGEND

CONCRETE PAVING

DECO PAVERS
DIRT

LANDSCAPE

SIDEWALK CONCRETE
Scale
Job No.

Date
As indicated
Proposed Enlarged Site Plan - North AS1.2 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
N
30'
SCALE : 1" = 30'
0' 15' 60' 90'
152 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 1 - City of La Quinta Program Sketch Ap1.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 1
153 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 1 - City of La Quinta Program Sketch Ap1.1 La Quinta - Maintenance & Operations Center 12/12/2024
154 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 2 - Fleet & Equipment List Ap2.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 2
155 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 2 - Fleet & Equipment List Ap2.1 La Quinta - Maintenance & Operations Center 12/12/2024
156 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 3 - Civil Survey Ap3.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 3
157 CLICK HERE to Return to Agenda

FRANCES HACK LANE
DEL GATO DRIVE BENCHMARK: (TBM) NOTES: LEGEND: 111" = 20' DUDEK OCT. 2024 2760224-0003415.00 42-829 COOK STREET, SUITE 104 760.341.3101 TEL 760.341.5999 FAXPALM DESERT, CA 92211 WWW.NV5.COM PREPARED BY ME OR UNDER MY DIRECT SUPERVISION: JAY S. FAHRION DATE P.L.S. 8207 TOPOGRAPHIC SURVEY RESULTS CITY OF LA QUINTA MAINTENANCE YARD BASIS OF BEARINGS: EASEMENT NOTES:
158
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 4 - Underground Utility Study Ap4.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 4
159 CLICK HERE to Return to Agenda

DRY UTILITY EXPERTS
125 N OLIVE ST.

ORANGE, CA 92866
DUEXPERTS.COM PROJECT NAME:

PREPARED FOR:

JOB NUMBER:

NOT FOR CONSTRUCTION FOR REFERENCE ONLY
REVISIONS:

NO. DATE:

UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA

BEFORE YOU DIG

AT LEAST TWO DAYS
1-800-227-2600

DIAL TOLL FREE
DATE:

BY:

EXHIBIT:

PROJECT ADDRESS:

N.T.S.: NOT TO SCALE
Existing Facility Francis Hack Lane & Avenida Bermudas Francis Hack Lane & Avenida Bermudas, La Quinta, CA, USA 160 CLICK HERE to Return to Agenda
D
D
D
D
D
D
D
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D á Ø
D á Ø
D á Ø
D
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AVENUE 52

AVENIDA BERMUDAS

AVENIDA VILLA

CALLE AMIGO

CALLE SINALOA

FRANCES HACK LN

AVENIDA NAVARRO

CALLE DURANGO

DESERT CLUB DR

AVENIDA VILLA

CALLE SINALOA
AVENUE 52

AVENIDA NAVARRO
1109306
1200519
UN-6861
1034410
UN-6860
1109307
1166422
1200520
92284-35'
92294-35' 92283-35'
92257-40'
90637-35'
93803-55'
92331-40'
91690-40'
93802-55'
93801-55'
94915-40'
91688-50'
913134-55'
913135-35'
914827-35'
912886-35'
910881-35' 910880-35'
903738-45'
904427-40'
950490-40'
904433-40'
903737-55'
913131-55'
910879-40'
919116-40'
907225-45'
908113-40'
904432-40'
912885-40'
913128-50'
913179-40'
904431-40'
917769-40'
913133-55'
913130-55'
917972-45'
913132-55'
913129-50'
904426-40'
920448-55'
903735-40'
904428-40'
904436-40'
917671-40'
1244480-35'
1200569-35'
1207624-35'
1233204-40'
1046502-40'
METERED-30'
METERED-30'
1064501-40'
1203979-55'
1206557-40'
1085334-40'
METERED-30'
METERED-30'
1203984-40'
1064500-40'
1200570-35'
METERED-30'
METERED-30'
METERED-30'
METERED-30'
I W S L A N D M A P R E Q U E S T : 7 8 1 3 6 F r a n c e s H a c k L n , L a Q u i n t a , C A 9 2 2 5 3 W S L A N D M A P R E Q U E S T : 7 8 1 3 6 F r a n c e s H a c k L n , L a Q u i n t a , C A 9 2 2 5 3 C U R R E N T C O O R D I N A T E S Y S T E M : N A D _ 1 9 8 3 _ S t a t e P l a n e _ C a l i f o r n i a _ V I _ F I P S _ 0 4 0 6 _ F e e t C U R R E N T C O O R D I N A T E S Y S T E M : N A D _ 1 9 8 3 _ S t a t e P l a n e _ C a l i f o r n i a _ V I _ F I P S _ 0 4 0 6 _ F e e t 0 45 90 180 270 360
Feet
Plotted by: JRTERRAZASDate: 9/16/2024
Legend
Pole
! Wood
À
SL Standard
Light
} Street Light/Security Light
Fuse
C Overhead Fuse
Miscellaneous Feature
!< Riser
Switch Cabinet
æ
§! ¬
Transformer Bank
gB
Underground Transformer, Three Phase
#Ü
" Underground Transformer, One Phase
# #
Overhead Transformer, Three Phase
# Overhead Transformer, One Phase
Underground Structure
% Secondary Pullbox, Carson Box
"é
§éPrimary Pullbox, Small
]Χ
Primary Pullbox, Medium
ÛÛ §
Vault, 200 Amp
Surface Structure
% Pedestal
Primary OH Conductor
Primary UG Conductor
Secondary OH Conductor
Secondary UG Conductor
Down Guy
D
Øá
D
D Span Guy
Administration
Unit
Energy Department
1561 W. Main Street, Bldg. 11-B
El Centro, CA 92243
DISCLAIMER:

This is not an official map. Imperial Irrigation District does not guarantee the accuracy of data in this map. Any errors or omissions shall not be considered the responsibility of the Imperial Irrigation District.

AVENUE 52

AVENIDA BERMUDAS

CALLE CADIZ DEACON DR W

AVENIDA VILLA

DEL GATO DR

AVENIDA NAVARRO

CALLE AMIGO

CALLE HIDALGO CALLE BARCELONA
161 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 5 - Civil Basis-of-Design Ap5.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 5
162 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 5 - Civil Basis-of-Design Ap5.1 La Quinta - Maintenance & Operations Center 12/12/2024
163 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 6 - Structural Basis-of-Design Ap6.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 6
164 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 6 - Structural Basis-of-Design Ap6.1 La Quinta - Maintenance & Operations Center 12/12/2024
165 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 6 - Structural Basis-of-Design Ap6.2 La Quinta - Maintenance & Operations Center 12/12/2024
166 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 6 - Structural Basis-of-Design Ap6.3 La Quinta - Maintenance & Operations Center 12/12/2024
167 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 7 - MEPT Basis-of-Design Ap7.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 7
168 CLICK HERE to Return to Agenda
421 E. Huntington Dr. ▪ Monrovia, CA 91016 ▪ 213.212.9860 ▪ www.atce.com La Quinta Fleet Maintenance Yard
La Quinta, CA
Project Pursuit – Conceptual Design
Basis of Design
PREPARED FOR:

RY & AO
BY:

AlfaTech
PROJECT NO:
240372LA
11/15/2024
169 CLICK HERE to Return to Agenda

T A B L E O F C O N T E N T S
421 E. Huntington Dr. ▪ Monrovia, CA 91016 ▪ 213.212.9860 ▪ www.atce.com City of La Quinta Maintenance and Operations Yard – MEPFP Basis of Design 2018 Alfa Tech, Inc, All Rights Reserved. This document and the information herein was created for Client internal use only.

Section Page No.

I. MECHANICAL ............................................................................................................................................ 1 II. ELECTRICAL .............................................................................................................................................. 11 III. PLUMBING ................................................................................................................................................ 17 V. FIRE PROTECTION ...................................................................................................................................... 24 VI. TECHNOLOGY .......................................................................................................................................... 26 170 CLICK HERE to Return to Agenda
Re: La Quinta Fleet Maintenance Yard
Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 1
I. EXECUTIVE SUMMARY
This executive summary outlines our comprehensive approach to delivering a modern facility that supports the City of La Quinta's need and answers the Request For Proposals.

Total Life Cycle Cost and Maintenance are very important factors considered in the design process to keep on going maintenance requirements low.

Advanced Engineering Solutions - Mechanical, Electrical, and Plumbing (MEP) Systems:
• Designed MEP systems with efficiency and reliability as core principles. • Integrated advanced HVAC systems that are self-regulating and require minimal intervention.
• Selected energy-efficient lighting and electrical systems that reduce maintenance frequency.
• Utilized plumbing fixtures and systems designed for high durability and low maintenance.

II. MECHANICAL
A. Summary
The intent of this mechanical narrative is to define the system requirements for the proposed City of La Quinta Fleet Maintenance Yard to meet the program requirements, industry standards and practices governing the design of such facilities. This narrative describes a baseline, and potential options and alternatives related to the mechanical systems for the proposed facility. Refer to the architectural narrative and plans for the proposed layout, and scope of work.

The entire design and installation of the mechanical systems shall be in accordance with governing State of California requirements. The design shall also comply with all applicable local ordinances, and federal codes requirements governing the City of La Quinta.

Refer to the architectural, civil, structural plans, as well as specialty consultant narratives and plans and acoustical consultant documents, for impact on mechanical systems, including the infrastructure requirements for special systems.

Please note that all information, including capacities, is preliminary and shall be discussed and confirmed with the owner’s team.

If there is a conflict between this document and the OPR, the most stringent requirement applies. 171 CLICK HERE to Return to Agenda
Re: La Quinta Fleet Maintenance Yard
Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 2
B. Design Criteria

1. Utilize current ASHRAE weather Data at the 0.5% MCWB Outdoor temperatures:

Summer Winter
Criteria Dry Bulb
Wet Bulb
Mean
Coincident
Criteria Dry Bulb
La Quinta
Zone Information
(La Quinta, CA)

0.5% 112°F 72°F 0.1% 34.9°F

2. Space Conditions:

Indoor Design Temperatures:

All offices, and public areas: 75°F +/-5°F summer, maximum60% RH, 70°F+/- 5°F no humidity control winter. (Dead band shall be 5°F minimum) Restrooms, locker rooms 75°F +/- 5°F summer, 70°F +/- 5°F winter Workshops, mechanical equipment rooms, storage rooms and electrical rooms: summer maximum 85°F; Winter: minimum 68°F.

IT/ IDF/ Telecom rooms: Summer maximum 72°F; Winter minimum 68°F.

No humidity control will be provided for mechanical, electrical and technology rooms.

3. Ventilation and Exhaust:

Outside air (OSA) and exhaust air (EA) shall be provided for all spaces shall be as per below, and/or per ASHRAE 62.1, and/or 2022 Title-24 Energy Efficiency Standards, and/or 2022 California Mechanical Code. The most stringent shall govern.

All ventilation, fresh air intake and exhaust air discharge shall be provided with 1/4” wired mesh screen or similar.

All offices and public areas: OSA shall be the greater of 15 cfm/ person or 0.15 cfm/ SF. (Whichever is greater)
All training rooms: OSA shall be greater of 15 CFM/ person or 0.38 CFM/ SF. (Whichever is greater)
Multipurpose/ Lounge areas: OSA shall be greater of 15 CFM/Person or 0.38 CFM/SF (Whichever is greater)
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Cafeteria and dining areas: OSA shall be greater of 15 CFM/ person or 0.5 CFM/ SF. (Whichever is greater)
Toilets and locker rooms: Exhaust air shall be 2 times ASHRAE recommendations.

Connect toilet exhaust to building exhaust system.

Work bays: Provide muffler exhaust where necessary. Exhaust air shall be 1.0 cfm/SF.

Dedicated exhaust of 6 air changes per hour shall be provided for following areas:

Janitor
Laundry Room
Storage Rooms: 0.15 CFM/ SF minimum unless 100% outside air is required based on storage and commodities.

All conference and training zones shall be provided with demand control ventilation (DCV)

4. Design Occupancy
Administrative spaces: 80 sq. ft./ person or based upon actual count whichever is greater.

All other areas per latest California Energy code Title 24 part 6 nonresidential compliance manual

5. Lighting Load: Per Title 24(overhead) and 0.2 watts per square foot (task lighting allowance r actual design load whichever is greater.

6. Equipment load: 0.75 watts per square foot or less.

7. General Requirements
Combination Fire Smoke Dampers will be provided where necessary.

Testing and Balancing.

Commissioning.

8. HVAC Zoning
Interior zones shall not exceed 2,000 SF of open space or (3) offices.

Perimeter zones shall not exceed 400 SF of open space or (3) offices.

Corner spaces or offices shall be independent zones and provided under a single zone.
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Multi-occupant spaces, such as conference rooms, classrooms, training rooms and break rooms shall be independent zones.

9. Building Management/ Automation Systems (BMS/ BAS)
A robust, state-of-the-art, open protocol, native BACnet, direct digital control (DDC) system of electronic automatic temperature controls, valves, dampers, sensors, alarms and control panels will be provided for the MEP systems. The new controls shall feature annunciation of operating status and conditions, with monitoring and controls capabilities.

The system shall monitor and/ or control all spaces including all mechanical equipment.

New controls shall meet the building standards.

The system shall be provided with minimum of 10% spare points capacity (input and output respectively).

Provide a temperature control system which shall be capable of standalone operation and shall be direct digital control (DDC). The system shall be entirely automatic, requiring no manual operation.

HVAC controls shall have the ability to have remote access and shall be kept on its own network.

The entire facility shall have the ability to monitor and measure the power, water and gas usage.

The power usage shall be monitored with the implementation of intelligent panelboards.

Water usage shall be monitored with the implementation of smart meters. The metering device shall be hard wired with conduit for power and communications.

BMS monitoring station and servers shall be located in Supervisor’s office. Provide a PC “head—end’, complete with color monitor, printer, modem and interactive color graphics for all major air and water system. All head—end functions to be menu driven and accessed via a keyboard or ‘mouse.”
The BMS shall require an independent communication network to link each building to the Supervisor’s office.

Provide all smoke dampers (including smoke dampers integral to combination fire smoke dampers-CFSDs and roll-up doors) with control devices (contacts, end switches, etc.) to allow on/off or open/closed status to be read by the Life Safety Systems as part of the firefighter’s control panel.

All comfort HVAC equipment and fans shall be provided with a temperature sensor.

Sensor location shall be determined during the design phase. All temperature zone 174 CLICK HERE to Return to Agenda
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control shall be monitored and provided by the Building Management System.

Dedicated 24/7 cooling equipment (for IT rooms etc.) shall be provided with T-24 compliant programmable thermostat.

IT room AC equipment shall run 24/7 (adj.)
Electrical rooms with no transformers shall be provided with heat relief exhaust fans.

The exhaust fans shall be provided with DDC. Fans shall run to maintain the room temperature summer maximum 90°F; Winter: minimum 40°F
Electrical rooms with transformers shall be provided with 24/7 cooling only split AC equipment to maintain manufacturer’s recommended indoor temperature.

Trending and Reporting: BAS shall be capable of collecting and reporting all required data
Trend and meter data shall be stored for at least two (x2) years

10. Seismic Restraints
All seismic restraints for all new mechanical equipment shall be provided per the latest California Building Code as adopted by the authority having jurisdiction.

11. Energy Performance
Overall TDV Energy shall be at least 10% lower than Title-24 2022 Baseline.

Facility shall be provided with required renewable energy sources to provide minimum of 15% of annual energy usage.

Provide applicable measures to obtain LEED Gold certification.

C. Building Envelope
The values given below are the recommended envelope measures to achieve better performance and efficiency.

1. Roof
R-38 or better rigid roof insulation above the roof deck.

Aged Solar Reflectance; 0.630 or better
Thermal Emittance; 0.750 or better
Solar Reflectance Index (SRI); 75

2. Exterior Walls
Entire wall assembly R-value shall be R-21 or greater
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3. Glazing and Framing
Double pane low-e glazing
Thermally broken aluminum frame
U-factor of assembly; 0.28 or better
Solar Heat Gain Coefficient (SHGC); 0.26 or better
Visible Light Transmittance; 0.5
D. Mechanical Systems and Equipment
Preferred options will be as follows: Provide a new VRF system or Package Rooftop Units for office areas, lounge spaces, break rooms and evaporative cooler or air circulation fans for all bay spaces. The new VRF system will have dedicated indoor fan coil units used to serve the spaces throughout the building. New Roof top unit (RTU) on roof with VAVs for the entire building HVAC. New RTUs shall provide fixed temperature economizer and power exhaust, pre and final filters. The system shall be fabricated from built-up components to achieve the described requirements.

The new RTU cooling will be air cooled heat pump DX type with high efficiency variable compressors.

IDF/MDF, Electrical and IT Rooms shall be provided with process cooling-only split systems.

Provide exhaust systems for the janitorial rooms. Another set of exhaust systems shall be provided for the bathrooms and locker rooms. Janitor exhaust shall not be combined with any other exhaust systems.

A booster fan shall be provided for the laundry room. Laundry room exhaust shall not be combined with any other exhaust system.

Split System Unit requirements
• Easy maintenance - Compare the VRF or split heat pump options, complexity of maintenance and maintenance cost will be lower.
• Good system efficiencies - Proposed system will still provide us a decent amount of performance points in LEED compliance
• Smaller real estate - compared to the chilled water systems, DX Custom AHUs will occupy smaller footprint.
•Reasonable first cost - compared to VRF systems and chilled water plants, the first cost of the system will be lower.
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General

1. Ductwork shall be galvanized steel (Min. of 26 GA). Ductwork shall be constructed as per the latest CMC and SMACNA requirements. All ductworks shall be low pressure 4” class listed and suitable for its application. Low pressure ducts will be sized at a constant friction rate of 0.08” w.g./100 ft., and up to 1,000 fpm. Medium pressure ducts will be sized as extended plenums with a maximum velocity of 1,200 fpm.

2. Filtration – AHUs/ FCUs shall be provided with minimum of MERV 13 filters and carbon filters.

3. Noise – The noise criterion shall not exceed the given values in ASHRAE Design Guidelines.

All HVAC equipment shall be provided with sound control accessories where necessary to meet the ASHRAE recommendations. Provide vibration isolators per ASHRAE guidelines and structural engineer’s recommendations. Recommended max interior noise levels shall not exceed 45 dB in any habitable room (excluding the maintenance bays).

E. Codes and Standards
The following latest Applicable Codes and Standards will apply:

1. California Building Code, CBC

2. California Mechanical Code, CMC

3. California Plumbing Code, CPC

4. California Fire Code, CFC

5. California Energy Code (Title-24)

6. CALGreen, Tier 1

7. NFPA Standards

8. ASHRAE Standards

9. ASNI/ASME

10. OSHA

11. All City Ordinances

12. Americans with Disabilities Act (ADA)

13. Air Conditioning and Refrigeration Institute (ARI)
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14. Air Movement and Control Association, Inc. (AMCA)

15. American National Standards Institute (ANSI) Standards

16. American Society for Testing & Materials (ASTM) Standards

17. American Society of Heating, Refrigeration and Air Conditioning Engineers, Inc. (ASHRAE)

18. American Society of Mechanical Engineers (ASME)

19. Associated Air Balancing Bureau (NEBB) Standards

20. Environmental Protection Agency (EPA) Regulations

21. National Association of Corrosion Engineers (NACE)

22. Sheet Metal and Air Conditioning Contractors National Association (SMACNA)

23. Underwriters Laboratories, Inc. (UL)
F. Acceptable Manufacturers

1. All equipment shall have an efficiency, COP, etc. per 2022 Title-24 California Energy Efficiency Standards.

Motors (high efficiency type required):

Westinghouse
Gould
Lincoln
Baldor
Roof Top Units (RTU)
AAON
Daikin
VRF Systems
DAIKIN
TRANE
Exhaust Fans:

Loren Cook
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Greenheck
Cooling Only Split System (For Process Cooling)
Carrier
Trane
Toshiba
Or Similar
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1,558 SF

DOUBLE BAY
1,233 SF

MULTI-PURPOSE/

TRAINING ROOM
767 SF

SINGLE BAY
767 SF

SINGLE BAY
767 SF

SINGLE BAY
261 SF

DIRECTOR OFFICE
133 SF
OFFICE
202 SF
OFFICE
186 SF
OFFICE 108 SF
ADMIN
106 SF
LOBBY
120 SF

ADA UNISEX
311 SF
CONFERENCE ROOM 202 SF
OFFICE
95 SF
UNISEX
1,558 SF

DOUBLE BAY
17 SF
PRINT
70 SF
ELEC. 95 SF

STORAGE
133 SF
OFFICE
38 SF
H20
416 SF

LOCKER ROOM
91 SF
UNISEX
133 SF
OFFICE
202 SF
OFFICE
212 SF

LOCKER ROOM
133 SF
OFFICE
133 SF
OFFICE 59 SF
IT
17 SF
ICE

OVERALL BUILDING LENGTH
214'-8"
1,251 SF

HALLWAY
58'-0" OVERAL WIDTH
Scale
Job No.

Date
1/16" = 1'-0"
Proposed Conceptual Building Plan A1.1 La Quinta - Maintenance & Operations Center 12/06/2024
2024-0361
N
11,393 SF = Net Area Level 1
0' 4' 8' 16' 32'
Scale: 1/16" = 1'-0"
12,380 SF = Gross Area Level 1
1,558 SF

DOUBLE BAY
1,233 SF

MULTI-PURPOSE/

TRAINING ROOM
767 SF

SINGLE BAY
767 SF

SINGLE BAY
767 SF

SINGLE BAY
261 SF

DIRECTOR OFFICE
133 SF
OFFICE
202 SF
OFFICE
186 SF
OFFICE 108 SF
ADMIN
106 SF
LOBBY
120 SF

ADA UNISEX
311 SF
CONFERENCE ROOM 202 SF
OFFICE
95 SF
UNISEX
1,558 SF

DOUBLE BAY
17 SF
PRINT
70 SF
ELEC. 95 SF

STORAGE
133 SF
OFFICE
38 SF
H20
416 SF

LOCKER ROOM
91 SF
UNISEX
133 SF
OFFICE
202 SF
OFFICE
212 SF

LOCKER ROOM
133 SF
OFFICE
133 SF
OFFICE 59 SF
IT
17 SF
ICE
1,251 SF

HALLWAY

ROOF PLAN
FCU-XX FOR IT SERVED BY CU-3

ON ROOF
INLINE EF-2
FCU-XX SERVED BY CU-2

ON ROOF
EF-1 ON ROOF
INLINE EF-3,
EF-4

OSA THROUGH
GOOSENECK (TYP.) ON
ROOF

OSA THROUGH GRILLE
ABOVE CEILING (TYP.)
CU-3 (FOR

IT/SERVER)

ON ROOF
CU-1 ON
ROOF
CU-2 ON
ROOF

EA EXHAUST

GOOSENECK ON ROOF
(TYP.)
AC-1 (PACKAGED HEAT

PUMP ON ROOF
FCU-XX SERVED BY CU-2

ON ROOF
FCU-XX SERVED BY CU-1

ON ROOF

EVAPORATIVE COOLER
FANS (TYP. FOR ALL
BAYS)
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III. ELECTRICAL
A. Executive Summary
The intent of this electrical narrative is to define the system requirements for the proposed La Quinta - Maintenance & Operations Yard to meet the program requirements, industry standards and practices governing the design of such facilities. This narrative describes the proposed design for the electrical systems for the proposed facility. Refer to the architectural narrative and plans for the proposed layout and scope of work.

The electrical systems shall be designed to meet the requirements of the LA QUINTA - M & O YARD as a Major Community Facility Building that will be in operation during emergency. The electrical systems addressed in this section are the electrical distribution, emergency power supply system (EPSS), uninterruptable power supply (UPS) if required, lighting, and fire alarm (FA), and grounding.

The design shall also comply with all applicable local ordinances, state and federal codes, and agency requirements governing the design.

A power metering system shall be provided that separately monitors lighting, HVAC, and miscellaneous power loads. A separate meter system shall be installed in the Auto Service and Office Building. Metering systems shall be connected and shall report to a head-end system.

Refer to the architectural, civil, structural plans, as well as specialty consultant narratives and plans such as the acoustical consultant documents, for impact on mechanical systems, including the infrastructure requirements for special systems.

B. Codes and Standards
The following latest Applicable Codes and Standards apply:

1. California Building Code, CBC

2. California Electrical Code, CEC

3. California Fire Code, CFC

4. California Energy Code (Title-24)

5. CAL Green, Tier 1

6. NFPA Standards

7. ASNI/ASME

8. OSHA
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9. All City Ordinances
All applicable State and Municipal codes and standards governing City of LA QUINTA will apply:

10. Americans with Disabilities Act (ADA)

11. Institute of Electrical and Electronic Engineers (IEEE).

12. American National Standards Institute (ANSI).

13. National Electrical Manufacturer’s Association (NEMA).

14. Underwriters’ Laboratories, Inc. Listing Service (U.L.).

15. National Fire Protection Association (NFPA).

16. American Society of Testing and Materials (ASTM)

17. Occupational Safety & Health Act (OSHA).

18. Environmental Protection Agency (EPA) Regulations
C. Electrical System Summary

1. Electrical utility service shall be a 1200A, 480/277V, 3 phase, 4 wire Main Switchboard (MSB), fed from a new pad mounted utility transformer. The MSB shall be located in the building.

2. The emergency power supply system (EPSS) shall be derived from a new 350kW emergency generator if the existing generator does not have sufficient spare capacity to support new load requirement. The generator will back up the emergency system and select loads that are required for emergency operation in the facility. If the existing generator has sufficient spare capacity to support new building, additional ATS will be provided to segregate different systems. For the purpose of this Schematic Design phase, it will assumed that a new generator will be required.

3. Power for the Service area, as well as site power, lighting, communications, EV charging station and security shall be fed from the Maintenance Building.

4. Accommodation for PV will be provided on the MSB.
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D. Electrical System Description

1. Electrical utility service will originate from an existing Imperial Irrigation District overhead line to new pad mount utility transformer located adjacent to Office Building near the building’s Electrical Room in a secure area. The exact location will be coordinated with the architect , City and Imperial Irrigation District. The new utility transformer shall feed a new 1200A, 480/277V, 3 phase, 4 wire Main Switchboard (MSB) located in the Maintenance Building main electrical room. MSB shall include utility metering, main circuit breaker, surge protective device (SPD), neutral disconnect link, neutral and ground block, underground termination lugs, grounding electrode and conductors per CEC 250. MSB shall accommodate PV requirements, utility metering section, main service entrance breakers and distribution section. Electrical distribution for the building will be configured in the following manner:
480/277V, 3 phase, 4 wire distribution system will be provided for lighting, large HVAC equipment, large plumbing equipment, and shop equipment, as required. 208/120V, 3 phase, 4 wire distribution system will be provided for specialty lighting, fire alarm system, small HVAC equipment, small plumbing equipment and plug loads.

To meet Title 24 desegregation of loads requirements, the loads for lighting, HVAC, plumbing and receptacles will be fed from separate panels.

Interior and exterior lighting will be served at 277V via lighting control panels (LCP).

Main Switchboard shall have a minimum 20% spare capacity.

Branch Circuit panels shall have a minimum of 25% spare capacity.

Main Electrical Room shall have one entry/exit door to the exterior of the building and additional door per CEC requirement. Door shall open in direction of exit and shall be equipped with panic hardware.

2. An emergency power supply system (EPSS) shall back up all critical and non-critical loads in the building via a 350kW, 480/277V, 3 phase, 4 wire emergency generator. A fuel tank will be provided to ensure the generator will have a run-time of 72 hours at full power.

Generator shall not have the alternator neutral bonded to ground at the generator. A UFER equipment ground shall be provided in the generator pad. The EPSS shall consist of the following:

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A 600A, 480/277V, 3 phase, 4 wire generator distribution board with separate section for different system.

UPS systems, if required, shall be fed from the generator.

Four (4) automatic transfer switches (ATS). All ATS shall be 4P switches.

ATS-1 shall provide power for critical life safety (CEC 700), including egress lighting and fire alarm.

ATS-2 shall provide power for code required critical power and lighting loads (CEC 701.

ATS-3 shall provide power for critical power and associated with emergency operation.

ATS-4 shall provide power to non-critical Stand by system per City requirements.

A docking station for the temporary generator and load bank shall be provided in the generator yard.

The docking station shall be NEMA 3R (outdoor rated).

Docking station shall have kirk key interlocks, one in the quick connect for the temporary generator and one in the permanent generator.

The docking station shall have provisions for load bank connection.

E. Electrical Distribution Requirements

1. Electrical distribution system shall be provided with provisions for separately monitoring loads. Loads shall be disaggregated to separate distribution boards, and metering shall be provided on the feeder breakers for each type of load:

Lighting (by building)
HVAC systems (by building)
Domestic and service water system pumps
Plug loads
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2. Grounding shall be derived from a building wide UFER and ground rod grounding system.

3. All wiring to equipment such as lighting, switches, receptacles, air conditioning & plumbing equipment, etc. will be installed in conduit.

4. Minimum size conduit is ¾” except as noted for specific systems and exterior conduit which shall be a minimum of 1”. Conduit shall be EMT for all concealed applications and GRC in all exposed locations where subject to damage. MC cable is not allowed.

5. Underground conduit banks shall be encased in concrete. 20% spare conduits shall be installed in all underground distribution conduit banks serving the site.

6. Feeder conductors sized to meet the maximum voltage drop of 2% and branch circuit conductors sized to meet the maximum voltage drop of 3% for a total maximum 5% voltage drop from Main Switchboard to the end device.

7. All wiring shall be copper.

8. All feeders shall carry a full-size grounding conductor, size per NEC.

9. All branch circuits to 20 A, 120-volt computer outlets shall carry a min.#10 AWG dedicated neutral.

10. No more than (6) convenience duplex receptacles on one 20A circuit.

11. Provide a dedicated receptacle at each appliance rated for 120 volts, 750 watts and more supplied from a dedicated branch circuit.

12. All mechanical/plumbing equipment such as water heaters, garbage disposal, HVAC units, etc. provided by mechanical/plumbing contractor shall be circuited per manufacturer’s recommendations.

13. All conduits shall be installed concealed to view, except in equipment rooms or equipment yards or where there are open ceilings.

F. Electrical Receptacles

1. Receptacle Requirements
Refer to NEC for specific requirements and outlets for all equipment.

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Controlled receptacles shall be provided in all offices, conference rooms, copy rooms, pantries, and reception areas. Controlled receptacles to be tied to room’s occupancy sensor.

All receptacles within 6’ of sinks and within kitchen will be ground fault interrupting type.

2. Location for general 20A-120-volt duplex receptacles Receptacles shall be installed such that no point measured along the floor line in any room wall space is more than 12 feet.

Corridors: Every 24 feet and maximum 24' to end of corridors Storage and other closets: Minimum of one receptacle in each space.

Restrooms: Minimum of one GFI receptacle.

Multi-Purpose Spaces: Every 20 feet, maximum 15 feet to end of each wall Offices: (2) duplex receptacles per desk, with a minimum of one receptacle per wall (non-workstation).

Mechanical Rooms: Minimum of two GFI receptacles.

Electrical Rooms: Minimum of one GFCI receptacle per wall.

Janitor Closets: Minimum of one GFI receptacle in each closet.

Exterior: Every 250', maximum 50' to end of building, and outside each exterior door. Receptacles shall be weatherproof GFI receptacles.

Provide service GFI weatherproof receptacles at 125 volts, 20 amps within 25' of HVAC equipment on the roofs and grounds.

3. Drawings shall be coordinated so those receptacle outlets are not located behind shelving, cabinets, etc.

G. Electrical Lighting

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2. All interior lighting shall be LED, high performance and meet Title 24 energy requirements.

All fixtures shall meet FCC requirements regarding interference with radio signals.

3. Emergency lighting shall be designed so that the failure of any individual element cannot leave in darkness any space that requires emergency illumination. All rooms, excluding small storage rooms or janitor’s closes, shall be provided with at least one emergency illuminated fixture. Corridor egress illumination shall remain unswitched 24/7. A completely independent raceway and wiring system shall be provided for emergency circuits.

4. All electronic LED lighting drivers shall comply with Federal Communications Commission rules Part 15 Class A or B, Radio Frequency Devices, Industrial or Commercial rated.

5. Transient Protection Power supplies shall comply with ANSI/IEEE Class A operation including seven strikes of a 100 KHz ring wave, 2.5 kV level, for both common and differential mode.

H. Architectural Lighting

1. Lighting Design Criteria and Illuminance recommendations.

Space
Type
IES
Definition
IES 10th Edition Footcandle(fc) Recommendation Energy Code + Additional Allowance Allowed
LPD
Title 24 Control
Notes
Horizontal
Plane Min/Avg Vertical Plane Min/Avg Title 24 2022
Office >
250sqft
VDT
Screen and
Keyboard
30fc @ 2.5'
AFF Avg 15fc @ 3.5' AFF Avg
Office > 250sqft
+ Decorative/Display
and Portable Lighting

0.6 0.2
Allow for three zones of
controls, dimming, and
occupancy sensors.

Office <
250sqft
VDT
Screen and
Keyboard
30fc @ 2.5'
AFF Avg 15fc @ 3.5' AFF Avg
Office < 250sqft
+ Decorative/Display
and Portable Lighting

0.65 0.2
Allow for three zones of
controls, dimming, and
occupancy sensors.

Print
Copy
Rooms,
Print Room
- General
10fc @ Task Avg 3fc @ 5' AFF Avg Copy Room 0.5
Allow for two zones of
controls, dimming and
occupancy sensors.

Lobby
Lounges -
Reading
and Work
Areas
30fc @ 2.5'
AFF Avg 15fc @ 5' AFF Avg Lobby, Main Entry + Decorative/Diplay

0.7 0.25
Allow for four zones of
control with manual
lighting controler
where the user can see
which group of lights
they are effecting.

Occupancy an daylight
sensors as needed per
code.
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Conference
Room
Conferencin
g - Meeting
30fc @ 2.5'
AFF Avg 7.5fc @ 4' AFF Avg
Convention,
Conference,
Multipurpose and
Meeting Area
+ Decorative/Diplay

0.75 0.25
Allow for three zones of
controls, dimming, and
occupancy sensors.

Break
Room
Break
Room/Lunc
h Room
10fc @ 2.5'
AFF Avg 3fc @ 4' AFF Avg
Lounge, Breakroom, or
Waiting Area
+ Decorative/Diplay

0.55 0.25
Allow for three zones of
controls, dimming, and
occupancy sensors.

Lounge /
Multipurpos
e Room
Lounges -
Reading/W
ork Areas
30fc @ 2.5'
AFF Avg 15fc @ 5' AFF Avg Multipurpose Areas + Decorative/Diplay

0.75 0.25
Allow for four zones of
control with manual
lighting controler
where the user can see
which group of lights
they are effecting.

Occupancy an daylight
sensors as needed per
code.

Restroom
Restroom -
General
Vanities
5fc @ 0' AFF
20 @ 3' AFF
Avg
3fc @ 3.5'
AFF
30 @ 3.5'
AFF
Avg Restrooms
+ Decorative/Diplay

0.65 0.35
Allow for three zones of
controls, dimming, and
occupancy sensors.

Locker
Rooms
Locker
Room -
Lockers
10fc @ Task Avg 5fc @ Task Avg Locker Room 0.45
Allow for two zones of
controls, dimming and
occupancy sensors.

Circulation
Public -
Independen
t
Passagewa
ys
5fc @ 0' AFF Avg 3fc @ 5' AFF Avg Corridor Area+
Decorative/Diplay 0.40.25
Allow for two zones of
controls, dimming and
occupancy sensors.

Laundry Laundry 30fc @ 3.5'
AFF Avg 15fc @ 3.5' AFF Avg All Other 0.4
Allow for one zone of
controls, dimming and
occupancy sensors.

Ice Machine Vending,
Ice Rooms
10fc @ 2.5'
AFF Avg 3fc @ 3' AFF Avg All Other 0.4
Allow for one zone of
controls, dimming and
occupancy sensors.

Shop General
Shop Areas
15fc @ 0'
AFF Avg 7.5fc @ Task Avg
Electrical, Mechanical,
Telephone Rooms
+Detailed Task Work

0.4 0.2
Allow for two zones of
controls, dimming and
occupancy sensors.

Janitor Janitor's
Closet
10fc @ 0'
AFF Avg 4fc @ 5' AFF Avg All Other 0.4
Allow for one zone of
controls, dimming and
occupancy sensors.
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IT Server
Room
IT
Equipment
Room
10fc @ 0'
AFF Avg 10fc @ Task Avg
Electrical, Mechanical,
Telephone Rooms
+Detailed Task Work

0.4 0.2
Manually controlled
wall switch.

Occupancy sensor.

Storage
Room
Small Items
Medium
Items
Large Items
20fc @ 0'
AFF
10fc @ 0'
AFF
5fc @ 0' AFF
Avg
10fc @ 4'
AFF

7.5fc @ 4'
AFF
2fc @ 4' AFF
Avg All Other 0.4
Allow for one zone of
controls, dimming and
occupancy sensors.

Electrical
Room
Electrical
Closet
30fc @ 2.5'
AFF Avg 30fc @ 5' AFF Avg
Electrical, Mechanical,
Telephone Rooms
+Detailed Task Work

0.4 0.2
Allow for one zone of
controls, dimming and
occupancy sensors.

Equipment
Room
Equipment
Rooms
20fc @ 0'
AFF Avg 15fc @ 5' AFF Avg
Electrical, Mechanical,
Telephone Rooms
+Detailed Task Work

0.4 0.2
Allow for one zone of
controls, dimming and
occupancy sensors.

Fire
Equipment
Equipment
Rooms
20fc @ 0'
AFF Avg 15fc @ 5' AFF Avg All Other 0.4
Allow for one zone of
controls, dimming and
occupancy sensors.

I. Fire Alarm System

1. Building shall have an automatic and manual, addressable, analog, general alarm, supervised, 24-volt DC fire detection and alarm system. All equipment shall be approved and listed by the CSFM and UL. Fire alarm system will include the following:

Fire alarm control panel.

Remote annunciator.

General alarm addressable manual stations.

Automatic addressable heat detectors with provisions for future analog output devices.

Automatic addressable smoke detectors with provisions for future analog output devices.

Automatic addressable duct detectors with provisions for future analog output devices.

Remote alarm indicator with test/reset switch for concealed smoke and duct detectors.

Sprinkler and standpipe flow switch and main water flow detector circuits.

Main, post indicator valve and O, S & Y sprinkler valve tamper switch circuits. 189 CLICK HERE to Return to Agenda
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Separate power supply with battery backup and circuiting to fire alarm activated door closers (24V).

Modules for interfacing contact closure devices to addressable system. Do not use interface modules to connect non-addressable manual stations to fire alarm system.

Flashing general alarm lights.

Combination audible and visual signal devices.

Fire alarm system conduit and wire.
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(Fill Out Project Name Here) Electrical Load Calculations 11/14/2024 (Fill Out Project Number Here)

1. Building Space Calculations/Assumptions S.F Factor Net SFOverall Space UsageTotal Space 14,874 1.00 14,874Net Rentable Space 14,874 0.95 14,130Vertical Shafts/Circulation 14,130 0.03 424Net Usable/Tenant Space 14,874 0.92 13,7062. Normal Power Load Calculations VA/sf
Area or Total HP Diversity/
Load Description (Sq. Feet) Tenant Load VA Watts (@ 0.8 pf) A (@480V) Demand VA Watts (@ 0.8 pf) A (@480V)Lighting 13,706 1.0 13,706 10,965 17 1.00 13,706 10,965 17Site Lighting 10,000 8,000 12 1.00 10,000 8,000 12 General Receptacles 13,706 1.0 13,706 10,965 17

0.5 over
10kVA 11,853 9,483 14
Receptacles 13,706 3.0 41,119 32,895 50

0.5 over
10kVA 25,560 20,448 31
HVAC 13,706 9.0 123,358 98,686 149 0.80 98,686 78,949 119 Communication 35,000 28,000 42 1.25 43,750 35,000 53AV 25,000 20,000 30 1.00 25,000 20,000 30Shop Equipment 150,000 120,000 181 1.00 150,000 120,000 181EV Charger 112,500 90,000 135 1.00 112,500 90,000 135Misc. Equipment 13,706 1.0 13,706 10,965 17 0.50 6,853 5,483 8 Subtotal: 538,096 430,477 648 497,908 398,327 600
Add 20% Future Spare Capacity 107,619 86,095 130 99,582 79,665 120 Total: 645,715 516,572 778 597,490 477,992 720

3. Emergency Power Load Calculations
VA/sf
Area or Total HP
Load Description (Sq. Feet) Tenant Load VA Watts (@ 0.8 pf) A (@480V)Lighting 13,706 0.25 3,427 2,741 4Emergency system 35,000 28,000 42 HVAC 13,706 2.00 27,413 21,930 33
Misc. Equipment 13,706 0.25 3,427 2,741 4Total: 69,266 55,413 83Proposed Normal Service Size: 1200A, 277/480V, 3 phase, 4 wire ConnectedConnected Demand
N:\2024\240372LA RY+AO - City of La Quinta - Maintenance & Operations Yard\06_ENGINEERING\ELECTRICAL\Load Calculations\La Quinta Load Calculation Spreadsheet - Office Building 1 of 1 192
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IV. Plumbing
A. General

1. The Plumbing System will be designed in accordance with listed applicable codes, standards and authorities having jurisdiction, the Underwriters and in accordance with current engineering practices. Systems will be designed to conform, as a minimum, with the following codes and standards.

2. Codes:
2022 California Building Code.
2022 California Plumbing Code.

Brand Building Standards
Latest NFPA Standards.

City of La Quinta Requirements.

County of Riverside Requirements.

State of California requirements
Health Department.

Federal Legislation:

Americans with Disabilities Act (ADA)
OSHA

3. Standards:

ANSI American National Standards Institute
UL Underwriters' Laboratories
CGA Compressed Gas Association
ASME American Society of Mechanical Engineers
ASSE American Society of Sanitary Engineers
ASTM American Society for Testing and Materials
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AWWA American Water Works Association
NSF National Sanitation Foundation
PDI Plumbing and Drainage Institute
IRI Industrial Risk Insurers
NFPA National Fire Protection Association
NFPA 54 National Fuel Gas Code

4. Engineering Criteria
A 2-1/2” Domestic cold-water service is served with a reduced pressure zone backflow preventer and is located outside the building. The interior domestic hot and cold-water system shall be installed with copper tubing type L and wrought copper pressed fittings. The domestic water system will be sized to maintain a maximum velocity of 8 feet per second and domestic hot water will be designed for a maximum velocity of 5 feet per second at design flow conditions. The domestic hot water and hot water return piping shall be insulated per the California Plumbing Code and or California Energy Code.

Hose bibbs shall be provided at locations which allow service to all areas of the exterior (including roof) with a 50-foot hose. Hose bibbs shall have ADA Compliant Ball Valve and handles. All hose bibbs shall be recessed. Hose reels and hoses on roof shall be protected from the elements. All interior hose bibbs shall be recessed in stainless steel housing with lockable stainless steel cover plates. All exterior hose bibbs located outside the secured areas shall be recessed in stainless steel housing with lockable stainless steel cover plates. In areas where snow fall occurs, hose bibbs shall be a frost free type.

The domestic water heater shall be electric tank type and shall be located in the janitor’s closet or dedicated water heater room. The water heater shall generate hot water at 140˚F. Provide thermostatic mixing to temper the hot water to 121˚F prior to supplying all fixtures. The system shall be recirculated by employing an inline circulation pump. The system shall be capable of delivering hot water to any fixture within 15 seconds. The maximum velocity for hot water shall be no more than 5ft/sec. The recirculated system shall have a maximum velocity of 3ft/sec.

One, or more if required, 4” sanitary service lateral shall be provided. The sanitary branches serving the fixtures shall be connected to the main sanitary building drain. The sanitary system piping shall be sloped at a minimum of 1/8 inch per foot of run for piping 4 inches and larger, and 1/4 inch slope per foot of run for pipe 194 CLICK HERE to Return to Agenda
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sizes less than 4 inches. The piping material shall be no-hub cast iron. The sanitary vent system shall be routed to VTR locations on the roof. The facility shall have drains/floor sinks in toilet rooms, mechanical rooms and in locations where condensate from equipment collects. Trap primers shall be automatic and if located remotely, shall be the electronic type for all p-traps where infrequent use is expected. Floor sinks shall be provided for vending machines, ice machines, air compressors and other similar equipment that may need to discharge water or condensation into the sanitary system.

The storm drainage system shall consist of primary roof drains and internal rain leaders connected to the storm system laterals outside the building. Secondary roof drains shall be provided that terminate outside the building walls 18 inches above grade. Storm drainage design will be based on a rainfall of 2" per hour. The piping material shall be no-hub cast iron. Storm drainage pipe shall be insulated when located in ceiling spaces or conditioned spaces. Roof drainage shall be designed to accommodate the maximum historic inches per hour rainfall. The roof area served by any drain shall be 6,000 square feet maximum of surface. Provide overflow drains as required by code (when applicable). Overflow drains shall not discharge onto or in areas subject to pedestrian passage.

5. Pipe and Valve Identification
All piping and pipe insulation to have permanently affixed labels to identify the service and the direction of flow.

All valves to have brass tags identifying service and be located onto a flow chart.

Flow charts for each service will include all valve sizes and locations clearly identified in a framed and permanently affixed chart located in building engineering office.

6. Expansion and Contraction
All piping crossing expansion joints to be provided with approved materials or construction offset methods.

All piping subjected to thermal expansion and contraction to be provided with properly designed offsets, methods and materials.

7. Plumbing Fixtures:

Fixtures will be provided with chromium plated brass trim and individual stop valves.
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Public and staff water closets will be vitreous china siphon jet floor outlet water conserving 1.28 gallon flushometer type, with automatic operation and manual override, provided with electrical power.

Public urinals will be vitreous china, wall hung, with siphon jet water conserving

0.125 gallon (pint) flushometer type, with automatic operation and manual override, provided with electrical power.

Showers will include balanced pressure mixing valves, with 1.5 gpm flow restrictors in head.

Public lavatories will be provided with 0.35 gpm flow restrictors using self-closing metered infra-red sensor faucets, provided with electrical power.

Public lavatories which are ADA accessible to have Traps, Hot and Cold water piping insulated.

Drinking fountains will deliver chilled water with bottle fillers.

Appropriate 'barrier free' fixtures will be provided in accordance with the "Americans with Disabilities Act" (ADA).

Sinks and other equipment supplied by kitchen equipment contractor and/or Owner will be provided with combination supply fixtures and traps as required.

Floor drain traps to be trapped primed by remote trap primers.

Floor sinks to be installed where applicable.

Area drains and roof drains to have strainers and grates provided with the appropriately sized free area required.

B. Material

1. Exterior - Storm Drainage, Underground
Service weight no-hub cast iron soil pipe and fittings.

2. Interior - Sanitary/Vent/Storm, Underground
Service weight cast iron pipe and fittings with heavy duty couplings and rubber gasket joints.

3. Interior - Sanitary/Vent, Storm Aboveground
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Service weight hubless cast iron soil pipe with no-hub couplings with threaded cast iron drainage fittings and threaded malleable iron for vents.

Copper type “L” hard drawn with wrought and drainage fittings.

4. Interior - Domestic Water, Aboveground
Type L hard copper tubing cast bronze or wrought copper pressed fittings, for vertical risers and branches.

5. Interior - Domestic Water, Underground
Cold water, Type K hard copper tubing, cast bronze or wrought copper pressed fittings.

6. Condensate piping
Pipes shall be copper type L, connecting to lavatory drains in restrooms, floor sinks or roof receptors.

C. Equipment and Plumbing Products

1. Acceptable Manufacturers:

Drainage Products (floor, roof, area and indirect)
Mifab, J.R. Smith, Zurn, Wade, Josam.

Backflow Preventors
Watts, Febco, Wilkins, Ames.

Pressure Reducing Valves (Water)
Watts, Wilkins, A.W. Cash.

Automatic Control Valves
Watts ACV, Bailey.

Expansion Tanks
Amtrol, Watts.

Valves (gate, globe, check, ball [full port])
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Milwaukee, Nibco, Stockham, Crane, Apollo, Watts.

Valves (grooved end)
Victaulic, Grinnell, Nibco, Anvil.

Thermostatic Mixing Valves
Symmons, Leonard, Bradley.

Pressure-Balancing Valves
Symmons, Leonard, Lawler.

Tempering Valves
Holby, Watts, Lawler, Symons
Circulating Pumps
Bell & Gossett, Grundfos.

Insulation
Owens Corning, Imcoa, Certainteed.

Plumbing Fixtures
American-Standard, Zurn, Toto USA.

Drinking Fountains/Coolers
Haws, Filtrine, Elkay.

Flushometers
Sloan, Zurn, American Standard, Kohler.

Stainless Steel Sinks
Just, Elkay
D. Energy and Maintenance

1. Control Systems:
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Basic systems that can be monitored within the Energy Management System are as follows:

Domestic Water Heater
Circulation Pumps
E. Conclusion: The plumbing equipment and fixtures shall be low maintenance while being water efficient. All sensor operated faucets are to be electric power. This option avoids having to maintain a battery changing schedule. The hot water system shall be looped to avoid the use of circuit setters.
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1,558 SF

DOUBLE BAY
1,233 SF

MULTI-PURPOSE/

TRAINING ROOM
767 SF

SINGLE BAY
767 SF

SINGLE BAY
767 SF

SINGLE BAY
261 SF

DIRECTOR OFFICE
133 SF
OFFICE
202 SF
OFFICE
186 SF
OFFICE 108 SF
ADMIN
106 SF
LOBBY
120 SF

ADA UNISEX
311 SF
CONFERENCE ROOM 202 SF
OFFICE
95 SF
UNISEX
1,558 SF

DOUBLE BAY
17 SF
PRINT
70 SF
ELEC. 95 SF

STORAGE
133 SF
OFFICE
38 SF
H20
416 SF

LOCKER ROOM
91 SF
UNISEX
133 SF
OFFICE
202 SF
OFFICE
212 SF

LOCKER ROOM
133 SF
OFFICE
133 SF
OFFICE 59 SF
IT
17 SF
ICE

OVERALL BUILDING LENGTH
214'-8"
1,251 SF

HALLWAY
58'-0" OVERAL WIDTH
Scale
Job No.

Date
1/16" = 1'-0"
Proposed Conceptual Building Plan A1.1 La Quinta - Maintenance & Operations Center 12/06/2024
2024-0361
N
11,393 SF = Net Area Level 1
0' 4' 8' 16' 32'
Scale: 1/16" = 1'-0"
12,380 SF = Gross Area Level 1

SAN SAN SAN SAN SAN

CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW CW
750 GAL

CLARIFIER

ELECTRIC

WATER HEATER
4" SAND/OIL WASTE
4"SAND/OIL WASTE
3/4"CW TO BAY
(TYP @ EA. BAY)

CIRCULATION
PUMP
4" SAN
CW
HB

CW CW CW

COLD WATER & FLOOR

SINK AT ICE MAKER

SAN SAN SAN SAN SAN SAN SAN SAN
4" SAN SEWER

CW CW CW
PROVIDE 3/4" CW

HOSE BIBS AT
EXTERIOR (TYP.)
4" FCO

TRENCH DRAIN
(TYP @ EA. BAY)
HW HW

HW HW HW
4" SAN
CW CW

HOSE BIB
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V. Fire Protection
Codes and Standards

1. The Fire Protection systems will be designed to conform, as a minimum, with the following codes and standards:
a. 2022 California Building Code.
b. The National Fire Protection Association (NFPA).
c. The National Electrical Manufacturers Association (NEMA). d. American Society for Testing Materials (ASTM).
e. American National Standards Institutes (ANSI).
f. American Water Works Association (AWWA).
g. Underwriters’ Laboratories (UL).

B. Engineering Criteria

1. Sprinkler System
a. The entire fire suppression system is a design-built system, the following criteria indicate design intent and minimum code requirements; fire protection contractor is responsible for assuring that the design intent and minimum code requirements are met accordingly.
b. The building shall be equipped with a wet pipe automatic sprinkler system. The sprinkler system shall be modified to accommodate new ceilings and wall partitions.
c. The automatic sprinkler system for the building will be designed to meet the required design densities and flow rates of the following Hazard Classifications:
1) Light Hazard: Corridors, Classrooms, Restrooms, Lockers and Public Spaces.
2) Ordinary Hazard Group 1: Mechanical type rooms, Electrical rooms, IDF rooms, storage rooms.
3) Ordinary Hazard Group 2: Auto Maintenance Shop.

2. Fire Protection System to include, but not be limited to the following:
a. Metered services will be provided in conformance with NFPA requirements.

Metered services will be extended to the backflow preventers outside of the mechanical room and connected to the fire sprinkler system. 1) All devices to be concealed from public view, where possible. b. Wet pipe sprinkler system will be provided throughout the project with automatic sprinklers, control valve, drain valve, water flow switches, tamper switches and alarm panel designed by the Fire Protection Engineer.

3. Fire sprinkler system to be a wet pipe sprinkler system and designed to NFPA 13.

Mechanical spaces shall be designed to Ordinary Hazard density of 0.15 gallons per minute per square foot over 1,500 square feet maximum. Provide corrosion 201 CLICK HERE to Return to Agenda
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resistant standard response wax coated brass heads rated for 200-degress Fahrenheit.
a. All public and back of house spaces to be designed to Light Hazard density of

0.12 gallons per minute per square foot over 1,500 square feet maximum. b. Concealed quick response type sprinklers to be used throughout public spaces. c. Maximum head spacing shall be limited to 200 square feet for Light Hazard, 130 square feet for Ordinary Hazard.
d. Hydraulic calculations (by design-build fire protection contractor) to be based on pressure available at point of connection to on-site water supply.

4. Provide concealed heads throughout the building. Provide dry type heads at exterior locations.

C. Material

1. Interior - Fire Protection, Aboveground
a. Black steel Schedule 40, up to 4-inch, and Schedule 10, 5-inch and larger.

D. Equipment and Plumbing Products
a. Refer to section IV.D. for approved equipment and products E. Energy and Maintenance

1. Control Systems:
a. Basic systems that can be monitored within the Energy Management System are as follows:
1) Fire sprinkler flow switches
2) Fire protection valve temper switches
F. Design and provide a Pre-Action fire suppression system for the Main Distribution Frame (MDF), Intermediate Distribution Frame (IDF), Evidence Property Storage, Bulk Evidence/Property Storage, and the Radio Vault Rooms. Detection system will be cross-zoned or counting zone photoelectric detectors. Minimum two detector activation required before discharge sequence can begin.

Quantity of detectors shall be determined by air-flow within hazard area but not exceeding 250 square feet per detector. Minimum detection per room is 3 counting zone detectors. 202 CLICK HERE to Return to Agenda
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VI. Technology
A. Codes and Standards

1. ANSI/TIA 568- 0.D – Generic Telecommunications Cabling for Customer Premises, 2009.

2. ANSI/TIA 568-1.D– Commercial Building Telecommunications Cabling Standard, 2009.

3. ANSI/TIA 568-C.2 – Balanced Twisted Pair Telecommunications Cabling and Components Standard, 2009.

4. ANSI/TIA 568-3.D – Optical Fiber Cabling Components Standard, April 2002.

5. ANSI/TIA-942-A – Telecommunications Infrastructure Standard for Data Centers.

6. ANSI/TIA 862 – Building Automation Systems Cabling for Commercial Buildings, April 11, 2002.

7. TIA 569-D – Commercial Building Standard for Telecommunications Pathways and Spaces.

8. TIA 606-B – Administration Standard for Commercial Telecommunications Infrastructures.

9. J-STD-607 – Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications.

10. Underwriters Laboratories (UL)

11. International Standards Organization/International Electro technical Commission (ISO/IEC) DIS 11801, January 6, 1994.

12. BICSI Telecommunications Distribution Methods Manual.

13. EIA Testing Standards.

14. NEC Article 725

15. NEC Article 800

16. TIA 568A/B

17. UL 294 Access Control System

18. UL 827 Central Station Alarm Services

19. UL 1481 Burglar Alarm Power Supplies

20. UL 1610 Central-Station Burglar-Alarm Units

21. UL 1981 Central-Station Automation Systems

22. International Building Code (IBC)

23. National Fire Protection Association (NFPA), National Fire Code

24. National Fire Protection Association (NFPA), Life Safety Code

25. National Electrical Contractors Association (NECA), National Electrical Installation Standards

26. Federal Communications Commission (FCC), Communications Act of 1934

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B. Low Voltage
This section describes the initial design intent for the horizontal low voltage cabling infrastructure including the ER/MDF and TR/IDF rooms.

1. Pathways
a. Wire basket tray will be used as required through the office space to effectively route horizontal low voltage cabling from the ER/MDF or TR/IDF rooms. b. In open ceiling spaces, conduit would be proposed between the basket tray and the work area outlet locations.
c. In suspended or closed ceiling areas, j-hooks would be proposed between the basket tray and the work area outlet locations.
d. Basket tray sizing would be based on the total quantity of cables, using a 40% fill ratio.

2. Equipment Rooms and Fittings
a. 2-post equipment racks will be proposed to support patch panels and network equipment.
b. 4-post racks or cabinets will be proposed should there be servers or other equipment requiring 4-post mounting.
c. Two (2) L6-30R (208V, 40A) circuits will be proposed for each equipment rack or cabinet.
d. Two (2) Rack PDUs will be proposed for each rack. One connected to a rack mount UPS, the other connected to utility power. This provides power redundance should either the UPS or Utility source fails.
e. One (1) 5kW Rack Mount UPS will be proposed for each rack that contain active electronics that may include network, servers or storage devices. f. Ladder Runway will be proposed to support all overhead cable routing within the equipment rooms.
g. Vertical and Horizontal cable management will be proposed to support the routing of low voltage cable and patch cords.
h. A ground bus (TMGB) will be proposed to properly ground each rack or cabinet and the ladder runway.

3. Horizontal Cabling
a. Category 6 cable will be proposed for all work area outlets including workstations, AV, cameras, printers requiring wired network connectivity. b. Category 6A cable will be proposed for all Wireless Access Point locations. c. Faceplate will for hardwall locations will be proposed to match electrical in color. d. Faceplates for workstations and floor box locations will be coordinated with the furniture selections.
e. Proposed products will be Panduit, Leviton, or Ortronics unless the owner has an establish standard or preference.
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4. Backbone Cabling
a. If multiple equipment rooms are required, 12-strands of Multi-Mode OM4 fiber will be proposed between the MDF and IDF rooms.
b. If multiple equipment rooms are required, 12 copper CAT6 patch panel tie will be proposed between the MDF and IDF rooms.

5. Owner Furnished Equipment
a. It is assumed the owner will provide all network equipment including but not limited to Routers, Firewalls, Switches and Access Points. b. We will propose that the low voltage contractor will install the Access Points and capture the serial number and MAC address for the owner. c. We will propose that the low voltage contractor will install the Network Switches and install all patch cords within the equipment rooms. d. It is assumed the owner will be responsible to order all Telco / ISP services.

G. Security

1. Access Control
a. A hardwired access control system will be proposed.
b. If the access control system is to be integrated with an existing enterprise system, we will propose a compatible solution suitable for integration. c. Card readers will be HID and coordinated with the architect for door hardware coordination.
d. Door contacts will be proposed at each access-controlled door. e. Access Control panels will be proposed to be located within the ER/MDF and/or the TR/IDF room.
f. Access Control cabling will be proposed to be provided and installed by the security contractor.

2. Video Surveillance
a. Cameras will be proposed at each access-controlled door. b. Additional cameras will be provided based on owner requirements. c. All cameras will be proposed as PoE cameras.
d. Data Cabling for all cameras will be proposed to be provided and installed by the low voltage contractor.
e. Cameras will be proposed as 2MP for indoor and 5MP for outdoor. f. An onsite Video Management System (VMS) / Network Video Recorder (NVR) will be proposed. This solution will provide both onsite and remote / cloud-based access for remote monitoring.

H. Audio Visual

1. Conference Rooms
a. Audio Visual solution capable to support video conferencing will be proposed for all conference rooms.
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b. The video conference solution will be proposed as a soft codec solution, supporting all video conference software solutions that may include Microsoft Teams, Zoom, etc.
c. Depending on the size of the room, supplemental speakers and/or microphones may be proposed.
d. LED Displays will be proposed for all displays up to 90”. If larger format displays are required, projection will be considered.

2. Digital Signage
a. Digital Signage locations will be proposed as required by the project. b. It will be proposed that Video content be provided with the use of a Brightsign or equivalent media player.
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Scale
Job No.

Date
Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 8
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Scale
Job No.

Date
Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.1 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361

1. Lighting shall be consistent with adjacent park lighting (regarding specifications)

2. Light levels shall follow industry standards (IES recommended practices)

3. Lighting shall comply with Muni Code 9.100.150

4. Building mounted wall lights shall be coordinated with architect to provide maximum light coverage as it relates to the site.

5. Lighting designs shall comply with title-24 requirements Site Lighting Basis-of-Design
b. Level 3 Charging

1. DC Fast 120kW-480kW Chargers

2. 480v Required

3. CCS1 or CHAdeMo Connections

4. Networked solutions via LAN, 4g or WIFI

5. Remote Management

6. Redundancy power modules allows charger to operate if a power module fails

7. Dual port Despenser

8. RFID Authentication
c. Level 2 Charging

1. 80amp Charger

2. 19.4kW @ 240v

3. Dual port Despenser

4. Highest Level 2 Charge time

5. CCS1 or CHAdeMo Connections

6. Networked solutions via LAN, 4g or WIFI

7. Remote Management

8. Redundancy power modules allows charger to operate if a power module fails

9. RFID Authentication

4. Power for EV systems shall be per dedicated utility service a. Size of service to be determined by EV quantities and Power requirements of Chargers
b. Location of service to be determined by Utility system constraints
c. Utility coordination for new EV service to be provided by others

1. Existing EV System
a. Existing EV system to be demoed and returned to City for disposal
b. Existing power and infrastructure for current EV system to be abandoned in place

1. EV system shall be classified into two (2) systems:
a. Public Parking Lot - Cal Green Minimum Requirements
b. La Quinta Maintenance Yard future EV Fleet – As required

2. Public Parking Lot
a. Level 2 chargers

1. 40a/2p Breaker Per Stall
b. Quantity determined by Cal Green Building Requirements c. Specifications shall be proposed per:

1. Cost

2. Availability

3. Long Term Maintenance

4. Power Availability

3. Private Maintenance Fleet
a. Level 2 or Level 3 chargers

1. City preference:

1. Cost Limitations

2. Power Limitations

3. Required charge times

2. Quantity Determined by City

1. Locations determined by Consultant team

3. Specifications Shall be proposer per:

1. Cost

2. Availability

3. Long Term Maintenance

4. Power Availability
EV Basis-of-Design
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Scale
Job No.

Date
Appendix 9 - Completed Questionnaire Ap9.0 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 9
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Scale
Job No.

Date
Appendix 9 - Completed Questionnaire Ap9.1 La Quinta - Maintenance & Operations Center 12/12/2024
210 2024-0361
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Scale
Job No.

Date
Appendix 9 - Completed Questionnaire Ap9.2 La Quinta - Maintenance & Operations Center 12/12/2024
211 2024-0361
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Scale
Job No.

Date
Appendix 10 - 2020 Programming Study by GPA Ap10 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 10
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Prepared by
Gillis + Panichapan Architects, Inc.

February 26, 2020
2019/2020 Needs Assessment for the La
Quinta Maintenance Facility Campus
Master Plan
City of La Quinta
DRAFT
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org
DRAFT

TABLE OF CONTENTS

PROJECT INTRODUCTION

EXECUTIVE SUMMARY

INTRODUCTION

GOALS AND OBJECTIVES

METHODOLOGY

DELIVERABLES

PROJECT TEAM

PROJECT LOCATION

THE EXISTING LOCATION

ASSESSMENT OF EXISTING FACILITIES

THE EXISTING BUILDINGS NOTES AND OBSERVATIONS

SUMMARY OF EXISTING CONDITIONS

SPACE REQUIREMENTS

SPACE NEEDS VALIDATION -- EXISTING, CURRENT, AND FUTURE

ASSIGNABLE (NET) SQUARE FOOT/USABLE NET SQUARE FOOT/GROSS SQUARE FOOT

SUMMARY OF DATA SHEET INFORMATION

SUMMARY PER FUNCTIONAL GROUP

SUMMARY PER SPACE TYPE

EXISTING EMPLOYEE COUNT

EXISTING BUILDING SQUARE FOOTAGE

EXISTING SITE SQUARE FOOTAGE

PROPOSED- PUBLIC WORKS

PROPOSED- FACILITIES

PROPOSED- PARKS/LANDSCAPE

PROPOSED- STREETS

PROPOSED- TRAFFIC

PROPOSED- COMMON AREAS

PROPOSED- FLEET VEHICLES

PROPOSED- SITE
COMPARISON TO 2008 DESIGN CRITERIA, MAINTENANCE YARD MASTER PLAN

SPACE STANDARDS

SPACE STANDARDS

LEGEND/EXAMPLE

OFFICE STYLE- A/C

OFFICE STYLE- D-F

OFFICE STYLE- G-H

MULTI-PURPOSE ROOM- I

SPACE ADJACENCIES DIAGRAMS

OTHER CONSIDERATIONS

OTHER CONSIDERATIONS

BLOCK DIAGRAMS

SUMMARY

DIAGRAMS

SITE DIAGRAMS

SUMMARY

DIAGRAMS

STATEMENT OF PROBABLE COST

STATEMENT

RECOMMENDATIONS

SUMMARY AND RECOMMENDATIONS
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TABLE OF CONTENTS
i
ONE
01 02
03 03
06 06
TWO
09 10
10 13
THREE
15 16
16 18
19 20
21 22
23 24
26 28
30 32
33 34
35 FOUR
41 42
43 44
45 46
47 FIVE
53 SIX
56 57
SEVEN
58 59
EIGHT
62 NINE
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DRAFT PROJECT INTRODUCTION ONE

EXECUTIVE SUMMARY
Gillis and Panichapan Architects Inc. (GPa) was appointed to complete this facilities assessment to help the City quantify the magnitude and costs of reconfiguring the existing 2.8 acres site for the City of La Quinta Corporate Yard.

The City intends to construct a new corporation yard building to house its Maintenance Office, Crew Quarters, Secondary Emergency Operations Center, and if feasible ambulance services. It is also intended to adjust and/ or modify the related exterior enclosed storage facilities.

The City’s Maintenance Yard Master Plan was originally prepared in 2008 and may or may not represent the current need. In addition to the Maintenance Yard Master Plan prepared in 2008, City staff had prepared a facility needs assessment in 2018 as part of the La Quinta Academy work.

The community is also requesting eight additional pickle ball courts be added to the existing amenities within Fritz Burns Park. Any additional park amenities will require additional parking capacity. GPa will review the existing and proposed uses within the 10-acre shared site to determine if additional pickle ball courts and associated parking can be accommodated and where.

The amount of space determined for the reconfiguration of the City of La Quinta Corporate Yard depended on several key factors, including the number and deployment of staff to be accommodated, expectations of operational needs (levels of service, types of equipment, etc.), allowances made for operational support areas (such as locker rooms, meeting areas, training areas, etc.), the needs for special operational areas, and calculation of circulation and access needed within the site. The computations of these elements were based on a sequence of intensive evaluation beginning with data collection and analysis of each functional group. The data collected were then juxtaposed to long established industry and government standards and refined based on specific operational needs.

The data showcased in this report illustrates the projected quantity as well as square footage and adjacency requirements for each division considering both current and future needs. The report tabulates the data onto charts, translates it into space standards which are then developed into the site diagram that illustrate a more effective and efficient site layout for the future facility. The site diagram is used as the basis for developing a statement of probable costs of the potential future facility.

This allows the City to analyze the needs on an individual functional group basis, and also to examine how individual functional groups together can share amenities (space and resources) for overall efficiency in operations as well as cost effectiveness in building a new facility.

The methods, as well as, the results of the investigation documented in this report demonstrate that the building space offered by the current existing facility is not adequate for the current and future calculated needs for an optimum operational efficiency.

Please note that with each iterative process, the square footage will become more refined and does not necessarily reflect the initial overall square footage depicted in the space requirements charts. This occurs in part to industry standard circulation factor that was applied to the square footage found in the space requirements charts. This circulation factor was refined through the use of central spine (hallway) that minimized the need for additional circulation/hallways. With this, the building square footage was reduced while maintaining the functional needs of the facility.
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ONE PROJECT INTRODUCTION DRAFT

INTRODUCTION
The purpose of this report is to determine the essential current and future program needs for the Corporate Yard Facilities and to quantify the needs for a potential reconfiguration of the facilities.

The assessment was based on the current and future needs of the organization, each of its functional groups, along with requirements of individual staff, and a review of the overall operational needs of the City.

Current and future furnishings, fixtures, and equipment also played a role in tallying space requirements and establishing standards for the requirements of the future campus. The assessment of future needs is intended to accommodate build out of the City as envisioned in the Master Plan.

Currently, the operations functions for the City of La Quinta Corporate Yard are sited within a campus at 78106 Frances Hack Lane. The newly reorganized Corporate Yard- Facilities, Parks/Landscape, Streets, and Traffic Operations compose the current existing campus. Storage for community events as well as backup emergency services storage is currently located on-site and will be a part of the overall needs assessment.

Some of the supervising offices and functional groups are located in City Hall, but with the new reorganization, all of the Corporate Yard will be accommodated at the Corporate Yard site.

The reconfiguration of the facilities can provide an opportunity for the City to consolidate and improve operations, provide efficient and adequate work space for City staff, and better serve its residents.

The Final report will includes a conceptual site block plan based off the future space requirements noted above. While conceptual in nature, the analysis focused on identifying the essential required areas and optimal spatial adjacencies to portray the required potential site parameters. Lastly, the conceptual site plan is used as the basis for developing a preliminary cost estimate to determine the financial feasibility of the new facilities.

The following is a facilities assessment report that examines the overall challenges, programmatic and space needs for the City of La Quinta Corporate Yard to determine a course of action in terms of acquiring a new site that fits with the essential needs of the facilities now and into the future.

This report assesses the conceptual size and configuration of the campus for the existing site:
• Detailed Summary of Office, Shops, Support Spaces, Interior Storage, Exterior Covered Storage and Exterior Open Storage Space Needs (along with associated parking and circulation) • Recommendations for Site Area Required
• Recommendations for Building Area Required
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DRAFT PROJECT INTRODUCTION ONE

GOAL AND OBJECTIVES
The goal of the facilities assessment report is to quantify the amount of space that would be needed to enable the organization to operate more efficiently and effectively to meet the future needs of the City as envisioned in the Master Plan. This following facilities assessment will outline some of the essential requirements associated with the reconfiguration of the City of La Quinta Corporate Yard.

This report will address the upgrades and space needs of the organization at a programmatic level. Key items are assessed and reviewed for overall impact to function and spatial organization for the current and future facility in this report.

The objective of this assessment is to quantify programmatic needs, size and parameters, and to determine an overall scheme that would be most optimal creating a “checklist” of essential requirements for the potential reconfigured site.

METHODOLOGY
In order to correctly identify the spatial requirements of the City of La Quinta Corporate Yard we worked closely with selected team members throughout the facilities assessment process. In the initial meeting, we presented the firm’s planning approach, and over the course of several weeks we conducted several interactive meetings or “workshops” with team members to present and discuss the current and future operational plans.

These workshops helped confirm current and future needs, project expectations, and time-line. Pertinent information for this document was collected through these interactive workshops. In addition, we conducted a tour of the existing facilities and made observations on its current operations, and assessed how current and future needs would integrate optimally and efficiently at the site. We compared our information to the phased plans and existing building information summaries from Design Criteria- Maintenance Yard Master Plan, City of La Quinta, California completed in 2008.

These methods listed below helped identify potential programming solutions for the future facility. • Kick-off meeting
• The assessment was initiated with an introductory meeting with the City representative team members to convey GPa’s programming approach. This meeting established project expectations, product deliverables, and time-line for this stage and the overall needs assessment process beyond. The kickoff meeting was followed concurrently with a facility survey. • Facility Survey
• Prior to the formal reassessment stages, GPa conducted a general survey of the existing spaces and inventory of essential furniture fixtures and equipment for the campus facility. We assessed and documented equipment storage needs indoor and out at the operations portion of the campus to verify and update the 2008 Master plan.
• On an individual staff scale, notably in the administrative functions, we assessed the needs for everyday tasks in terms of space, equipment, and furniture and the relationship to their individual departments.

We assessed requirements for shared space and amenities needed: quantity of staff, conference rooms, equipment and storage requirements and inter-connections between departments. Much of this data was collected through observations and interviews conducted through chosen City representatives.
• On a campus level we investigated site boundaries, zoning, and setbacks would be reviewed to 218 CLICK HERE to Return to Agenda

NEEDS ASSESSMENT

SPACE PROGRAMMING

CONCEPTUAL MASTER PLANNING
STAGE 1 REPORT
STAGE 2 REPORT

EXECUTIVE REPORT & SUMMARYINFORMATION GATHERING

KICK OFF MEETING

FACILITY SURVEY

INTERVIEWS & DOCUMENTATION

WORKSHOPS
BLOCK

DIAGRAMS

CAMPUS PLAN DIAGRAM

BUILDING PLAN DIAGRAM

PRESENTATIONS

WORKSHOPS

CONCEPTUAL MASTER CAMPUS PLAN

CONCEPTUAL FLOOR PLAN

ZONING EGRESS, & CODE REVIEW

STATEMENT OF PROBABLE COST
City of La Quinta- Corporate Yard Needs Assessment Report

ONE PROJECT INTRODUCTION DRAFT
determine the best positioning and areas allocated for
various functions, parking, and circulation areas needed.

We also performed visual assessments on topography,
views, context of the site for program placement. This
brought about the quality and constraints of a specific site to light as it relates to the organization of the new proposed facility on a programmatic level.
• Interviews and Documentation
• Next, we worked interactively with the City assigned
team members to provide an analysis of the current
facility needs. This can be done via conference call
or online meeting coordination. This information was
used to document computed space requirements for
the future facility. For an effective assessment, assigned team members should be representative of all levels
of the organization chart (i.e. Department Head,
Supervisor, and Staff).
• Both existing and projected space needs is provided
in a graphed chart per personnel and department. A
summary each with charts describing needed spaces
per individual department and staff by title and
description, along with projected areas anticipated
would be provided.
• Workshops
• During the process of documentation, organized
workshops were provided to share our findings. We
planned on having two workshops as the programming
document develops. Draft space programming
documents was presented for input and guidance for
iterative refinements.
• The process will provide and review the following:
• Projection of staff levels in administration and
operations to compare
• Suggested work space layout- depict optimal
furniture layout for work areas and individual
personnel areas. Suggested furniture space layout
concepts for common spaces per department and
the overall Department would be provided. Each
space will be correspondingly charted by size, type,
and description. Associated information for parking
tallies for personnel and public spaces will also be
provided.
• Space adjacency- portrays diagrams demonstrating
preferred relationships between each personnel
and/ or respective support spaces.
• Storage needs for Operations: could include
department vehicles, specialized equipment.
• Site Parking requirements and outdoor amenities.
• Needs for use as an agency emergency operations
center.
• Projection of needed public spaces
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DRAFT PROJECT INTRODUCTION ONE
needs, we gathered the information and compiled a space facilities assessment document in the form of data charts that illustrates the current space/area requirements. This information can be found in Section 3– Space Requirements. Both depict required area in square feet. We developed the office space standards to depict typical required room layouts for the future facility (found in Section 4 - Space Standards). We used this information to develop the proposed block diagrams for each functional group illustrating required and ideal space adjacencies. These space adjacencies were then assembled in a site scheme to depict an ideal future campus/ space configuration for the new site.

These block diagrams would convey the ideal size, positioning, and location of spaces drawn to scale.

Individual private offices, open offices, restrooms, storage, and common spaces etc. would be depicted within along with main circulation areas. Distinctions between public and secure personnel space would be depicted along with zones of site circulation corridors, and public and personnel access control. On a site level, it can depict zones of designated parking, secure areas, outdoor storage, and shaded protected zones. • Block Diagram Development (Parti Diagram)
This stage would offer a twofold direction with diagrams depicting how spaces and programs would optimally interconnect:
• Campus Plan Diagram- Provide Layout in context of existing Campus. A new Parti Master Plan placed conceptually on the current site: On top of the current campus plan, we would superimpose a scaled space adjacency diagrams depicting specific spaces in relation to their location and their associated sizes. This would also show the possible scale and configuration of the new footprint on top of the current facility site to provide context for advantages and limitations on the current facility site in terms of space and access.
• Building Diagram Plan (New Administration Building or other buildings): On top of the campus plan, we would provide a detailed space parti diagram for a new administration building space and other buildings if determined needed by the programming documents that have been developed by this stage.
• Presentation and Workshops
• After the completion of the initial block diagrams, we would organize interactive workshops with team members to present them, gather input, and gage reaction during these meetings. Iterative refinements will be made to the diagrams after sessions with the City team. • An associated Conceptual Statement of Probable Cost (SoPC) will be developed for the block diagram scheme based on a current construction cost index on the general proposed building area on a unit cost calculation.
• This will assist the City to decide the best direction to move forward for budget and effectiveness for developing the future facility.
• Final Report
• A final report booklet will be provided to formally organize:
• Colored block diagram layouts drawn to scale: Campus Parti diagram as well as Individual Building Parti Diagram
• Summary of critical needs for the site in terms of clearances, access, minimum sizes, etc. • This report will contain information and assessments that will be the foundation of the development of a formal campus master plan and architectural floor plan. This option would develop the plan that would move forward to the next formal stage of assessment.

DELIVERABLES
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ONE DRAFT
City Manager – City of La Quinta
Assistant to City Manager – City of La Quinta
Public Works Director – City of La Quinta
Management Analyst – City of La Quinta
Project Manager – NAI Consulting
This project includes the following deliverables for the Stage 1 Report:
• Space Needs Validation (See Section 3- Space Requirements) • Space Standards Diagrams (See Section 4- Space Standards)

PROJECT TEAM
We worked closely together with the City of La Quinta and NAI Consulting which reviewed the project progress and provided necessary information pertaining to the project. This team consisted of the following members:

John McMillen
Gil Villalpando
Bryan McKinney
Julie Mignogna
Nick Nickerson
The team of consultants facilitating this study included the following key members:

Jack Panichapan, AIA Principal in Charge, Gillis + Panichapan Architects, Inc.

Miranda Luce Designer, Gillis + Panichapan Architects, Inc.

PROJECT INTRODUCTION
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DRAFT PROJECT INTRODUCTION ONE

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ONE PROJECT INTRODUCTION DRAFT

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DRAFT PROJECT LOCATION TWO

THE EXISTING LOCATION
The City’s Corporate Yard is located at 78106 Frances Hack Lane. The Existing Corporate Yard accommodated the following operations, which have a citywide service area:
• Streets, Parks, Facilities, and Landscape Maintenance Division • Traffic Operations
• Emergency Services
• Event Storage
• Surplus Storage
• Archive Storage
The existing corporate yard shares a 10-acre site with the Park and Fire Station 32. The Park contains a swimming pool, a playground, an open field, picnic tables and benches, restrooms, 6 tennis courts, 8 pickle ball courts, a skate park, a dog park, off-street parking, and a former fire station that is leased to a private ambulance service. Fire Station 32 was constructed as part of the Corporate Yard Phase I Improvements in 2009 and meets the City’s current standard and need.
scale- n.t.s.

EXISTING AERIAL SITE PLAN

AVENIDA BERMUDAS
52ND AVENUE

FRANCIS HACK LANE
N
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TWOPROJECT LOCATION DRAFT

ASSESSMENT OF EXISTING FACILITIES
The following summary describes the condition of the existing facilities, their respective location on the site, and purpose of each individual building/ structure. GPa obtained information and documents from the original assessment completed in April 2008 by PB Americas, Inc. titled Design Criteria- Maintenance Yard Master Plan, City of La Quinta, California.

With additional analysis and survey, the information in the 2008 document were assessed, updated, and revised based on observations of the current conditions and how they are being used at the present time.

The plans depicted within this report show the updated use of space, the alterations of covered parking, and alterations to the site layout (which will be developed in Stage 2).

THE CORPORATE YARD SITE:

Total Buildings: 10,130sf
Employee, City Vehicle and Visitor Parking: 41,580sf
Yard Storage: 18,618sf
Landscaping and Circulation Allowance: 51,640sf
Total Existing Site Area 2.8 acres

THE EXISTING BUILDINGS NOTES AND OBSERVATIONS
The following is highlighted notes of each of the existing individual buildings’ functions and issues on the existing campus based on GPa’s observations layered on top of diagrams from the original 2008 report.

ADMINISTRATION/PUBLIC WORKS BUILDING
Size: 2,160sf (trailer)
The administration building contains the offices for Corporate Yard. Some of the issues facing the current facility:
• Functional groups are not together and are in disparate spaces. There is not enough communal workspace.
• There is a lack of sufficient common areas.
• Space is not large enough to accommodate restructured Corporate Yard. • There is a lack of storage space.
• Generally, the building is run down and too small.

Replaced with a new 36’ x 60’ trailer.

Size: 2100sf
The new trailer contains a new single user women’s and men’s restroom and open office space. From observation of the plan set:
• There appears to be a lack of sufficient common areas- conference room, multi-purpose room, etc. • There appears to be a lack of storage space.
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DRAFT PROJECT LOCATION TWO

OLD PUBLIC WORKS BUILDING
Size: 2,360sf
This building acts as the general shop and storage for what is now called the Streets and Parks/Landscape functional groups. It also acts as a storage and work shop for Traffic Operations. Some of the issues facing the current facility:
• The building was not meant to act as a storage/warehouse facility. The current space is too small to accommodate the storage needs of the department.
• Makeshift creation of locker areas.
• Overcrowded storage areas, shops, workspaces, and lockers. • Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Lack of clearances for accommodating safe and adequate work. • Disorganized layout between Functional Area spaces.
• Currently, the warehouse, although organized, is over capacity with materials and equipment stored on pallets outside the building.
• There is not enough clearance for inventory to be moved and organized within the warehouse. • Vendors and customers also have problems identifying a formal location for check-in and receiving. • In the Shop - No room for large prints- furnishings and equipment need to be constantly moved around to accomplish daily tasks.
• Ceiling height not tall enough to stack additional supplies with the use of a forklift.

EMT BUILDING – OLD FIRE STATION
Size: 5,160sf
This building is rented out to the City’s EMT services. GPa was not able to survey and observe the interior condition of the building. The City has approved the potential demolition of this structure. EMT Services tenants to be relocated.

SHIPPING CONTAINER STORAGE
Size: 1,840sf
The City currently uses 5 shipping containers to house surplus storage. Some of the issues facing the current facility:
• Overcrowded/disorganized storage areas.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Lack of clearances for accommodating safe and adequate work. • Disorganized layout between Division spaces.

TOOL STORAGE
Size: 320sf
The City currently use a shipping container to house all the functional groups’ tools. Some of the issues facing the current facility:
• Overcrowded/disorganized storage areas.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Disorganized layout between Division spaces.
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STOP
STOP
SIGNAL
SIGNAL
AHEAD
AHEAD

FRANCIS HACK LANE

AVENIDA BERMUDAS
52ND AVENUE

DEACON DRIVE WEST

FIRE STATION

EXISTING
ADMIN

BUILDING
(~2,160 SF)

EXISTING
SHOP &

STORAGE
(~2,360 SF)

EXISTING EMT

BUILDING
(~5,610 SF)

EXISTING
TOOL

STORAGE
(~320 SF)

EXISTING

STORAGE
(~1,840 SF)
CELL
TOWER
24 9
4 6 7
8 9
7 9
4 EXISTING

PAINT STORAGE
(~112 SF)

EXISTING

MATERIAL BIN

STORAGE
(~550 SF)

EXISTING

DRYING BED
(~1,800 SF)

OVERALL CAMPUS PLAN
Scale : 1" = 100'-0"
City of La Quinta- Corporate Yard Needs Assessment Report

TWOPROJECT LOCATION DRAFT

PAINT STORAGE
Size: 112sf
This building is currently used as paint storage for all functional groups. Some of the issues facing the current facility:
• Overcrowded/disorganized storage areas.
• Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Disorganized layout between Division spaces.
scale- n.t.s.

EXISTING AERIAL SITE PLAN N
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DRAFT PROJECT LOCATION TWO

EXISTING COVERED PARKING
The existing covered canopies are in good condition. Currently, these areas are large enough to accommodate the current and future fleet vehicle parking needs of the City. These structures are to remain in place and the proposed solution to be developed around the existing canopy layout, if possible.

SUMMARY OF EXISTING CONDITIONS
Much of the lack of space and inefficient configuration in the City’s current facility resulted over many decades of doing what was needed to accomplish daily tasks within the constraints of the existing infrastructure as the needs of the City grew and evolved. The existing facilities at the site met the codes at the time of the original construction but do not meet current codes, are in poor condition, and are not large enough to accommodate current and future needs.

This facilities assessment will provide the City a map and guideline to develop a master plan that can be organized into a well-planned strategy for future growth at the existing site to prevent many of the inefficiencies currently occurring today and better prepare for the evolving future of operations. 228 CLICK HERE to Return to Agenda
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DRAFT SPACE REQUIREMENTS THREE
SPACE NEEDS VALIDATION – EXISTING, CURRENT, AND FUTURE
The previous section describes existing deficiencies within the current facilities. The space needs validation section categorizes the space for the current and future facility needs and documents the results through the following charts. The space needs depicted in the charts are classified in three distinct categories, existing, current, and future.
“Existing” represents the amount of space the existing facilities provide as of the preparation of this report. (This designation is not depicted in the following charts- “existing” is usually depicted for context in a facility that considers the option of expansion and renovation within their existing site/ building(s).
“Current” represents the space needed to satisfy the current level of staffing while allowing for operational growth based on the GPa review of the City Facilities. “Future” identifies the total (or incremental) space that would be needed based on future staffing projections provided by the City’s executive management team. Future staffing projections were developed based on potential areas of growth or changes in business requirements, but are utilized only for space planning purposes.

The Space Needs Validation Assessment is composed of charting area requirements that are used in creating space standards for each type of space respective of each department for the City.

SPACE STANDARD
The space standards were developed in several iterative stages from the industry standards to meet the City’s needs. The development of space standards has been a result of (a) review of existing operational requirements and working conditions of each person, (b) consideration of existing and projected activities, (c) analysis of established standards in use in other agencies, (d) consideration of future trends and the needs and flexibility and adaptability to new activities, and (e) discussion with the various members and personnel of the City.

COMPUTATION OF SPACE REQUIREMENTS
The calculation of space requirements for each of the functions and operations in the department was accomplished in large part by applying space standards to the staff levels or to the projected support areas required to perform Department functions.

The requirement details are tabulated on data sheets for each Functional Group. These detail sheets show items, space standards used, projected quantities, and appropriate square footage requirements at each of the projection levels.
*Please refer to the following pages.
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THREE SPACE REQUIREMENTS DRAFT

ASSIGNABLE (NET) SQUARE FOOT / USABLE NET SQUARE FOOT / GROSS SQUARE FOOT

ASSIGNABLE (NET) SQUARE FOOT
In the following space conversions, the floor area allocated to required labeled rooms/ spaces/ items is called “Assignable Sq. Ft.”

USABLE NET SQUARE FOOT
To this a “unit circulation” allowance is added, which produces the “Usable Net Sq. Ft.” for that unit. The unit circulation allows for interior circulation paths, which may be open/ informal or may be designed as walled/ formal inner corridors inside a unit.

The main corridors of the building, and the other areas which are not assignable to the users in the office suites, is generally part of the net-to-gross addition. The usable net sq. ft. omits major corridors, elevator shafts, mechanical shafts, exterior and interior wall thicknesses, structural elements, mechanical and equipment rooms, and other non-user specific elements of the building.

To account for this necessary addition, it is customary to use a factor by which the net square footage is increased, called, variously, “the efficiency,” or “net-to-gross,” or “gross-up” factor for the building. This can be expressed as a multiplier (like 1.25, a multiplier applied to the net sq. ft. to arrive at the gross) or as a ratio percentage (like 80%, the ratio of the net sq. ft. to the final gross sq. ft.). In this project we suggest using the typical net-to-gross multiplier of 1.25. However, note there are many examples of building design in which a greater or lesser efficiency is achieved. One certain situation where a greater multiplier is used is in an industrial space standard where a multiplier of up to 1.6 is used in some cases to account for clearances in equipment and machinery. Another variable is the use of atriums or greater skin-to-floor-area ratio, which lowers efficiency; when atrium space is not listed in a net allowance, it must be accounted for in a higher gross-up. Use of simpler, linear design typically increases the efficiency.

As a general rule, to allow for various contingencies, it is typical for space programmers to use lower efficiencies in the earlier planning of the building, so that the space layout team (the building designers and architects) have more latitude to work with.

SUMMARY OF DATA SHEET INFORMATION
The following are Summary Validation Form Data Sheets:

SUMMARY PER FUNCTIONAL GROUP: The following chart depicts Total Area required per Functional Group summary. This chart summary shows the total area required for each individual department at the current year of this assessment (2019) along with anticipated current employees. It also includes possible future employee growth to account for the potential space.

SUMMARY PER SPACE TYPE: Type of Overall Spaces required per Functional Group summary: This summary depicts spaces subdivided by labeled space type respectively to the area needed for each functional group.

For each department a proportion is depicted on the amount of space needed under seven labeled space types: office1, office2, office-plumbing, warehouse, shop/storage, covered canopy, and exterior spaces. The description of each space type can be found in the following pages. 231 CLICK HERE to Return to Agenda
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DRAFT SPACE REQUIREMENTS THREE
The following charts provide a detailed list of spaces required by each individual functional group and their associated spaces. Each functional group is reflected with its own individual chart tallying all the anticipated spaces required for building interior and site requirements. The charts are then subdivided into categories: job title and respective office space needed, common areas and/ or support areas for the functional group, and the related site and parking requirements.

It is beneficial to note that the projection of future staff in each functional group will not necessarily increase the overall space proportionally to the projected growth of personnel. There are areas designated as support spaces or common areas that are shared among the staff or across functional groups. These spaces may be designated as conference rooms, lunch rooms, training rooms, etc. and are used intermittently among various personnel as well as functional groups.

These charts rely on office standard diagrams located in the following pages to provide a visual concept of what type of space and their associated layout is needed for each department. Between looking at the data sheets and the office standard diagrams one can obtain the general scope and size of each functional group based on the current and projected staff.

LEGEND FOR THE CHARTS
For an additional explanation of each category below please refer to the following pages.

Group 1: Projections
Existing, Current, and Future
Group 2: Space Type
OFF1 = Office (Typical Office Space)
OFF2 = Office (Office Type II)
OFF-P = Office (Plumbing)
CC = Covered Canopy
EX = Exterior Space
SH/STO = Shop
WH = Warehouse
Group 3: Office Type
PO = Private Office
WS = Work Station
Group 4: General
CIRC = Circulation Factor
SF = Square Feet
DEPT = Department
FT = Full Time Personnel
PT = Part Time Personnel
232 CLICK HERE to Return to Agenda
Project Corporate Yard Needs Assessment & Conceptual Master Plan Client: City of La Quinta
Department
EmployeeVisitorCurrentFutureCurrentFuture
463 146 2 0 2 0 1,350 0
1,518 907 5 1 6 1 2,700 450
401 1,207 6 1 7 1 3,150 450
2,807 135 6 2 8 1 3,150 900
800 1,223 0 5 5 1 0 2,700
1,869 3,361
41,580 -5,760
52,944 1,425
60,801 8,403 19 9
28 4 10,350 4,500
41,580 -5,760
SF
ACRES

2.75 ACRES ACRES
119,874 121,968

2.80 SITE AREA: SF SF
Summary Validation Form Listing by Department
14,850
35,820

EMPLOYEE & VISITOR PARKING

EMPLOYEE & VISITOR PARKING AREA

CITY OF LA QUINTA FLEET PARKING AREA
City of La Quinta Fleet
Parking
Area
Total Area per
Department
Total Head
Count
Head
Count
Current Function (2019)FutureCurrent Function (2019)

GRAND TOTAL
AREA:

Fleet Parking
Future
Total Parking
Parks/Landscape
Public Works
Facilities
DRAFT

PROPOSED EXISTING
Traffic
32 28
Streets
TOTAL AREA PER 69,204
DEPARTMENT: 1.59

EMPLOYEE
Common Areas
Site
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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THREE SPACE REQUIREMENTS DRAFT

SUMMARY PER FUNCTIONAL GROUP
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Project Corporate Yard Needs Assessment & Conceptual Master Plan Client: City of La Quinta
Department
Office1 Office2 Office-P Warehouse Shop/
Storage
Covered
Canopy
Exterior
Parking
Exterior
Spaces
609 0 0 0 0 0 1,350 0
794 0 0 880 750 0 3,150 0
828 0 0 480 300 0 3,600 0
862 0 0 880 1,200 0 4,050 0
623 0 0 800 600 0 2,700 0
Common Areas 888 1,563 1,630 0 781 368 0 0
Fleet Parking 0 0 0 0 0 0 35,820 0
Site 0 0 0 0 0 0 5,207 49,163
4,603 1,563 1,630 3,040 3,631 368 55,877 49,163
GRAND TOTAL AREA: SF 2.75 Acres
OFF1 = OFFICE (Typical Office Space)
OFF2 = OFFICE (Office Type II)
OFF-P = OFFICE (Plumbing)
CC = COVERED CANOPY
EX = EXTERIOR SPACE
PO = PRIVATE OFFICE
SP = SEMI-PRIVATE OFFICE
WS = WORK STATION
SH = SHOP
ST = STORAGE
WH = WAREHOUSE
CIRC = CIRCULATION FACTOR
SF = SQUARE FEET
DEPT = DEPARTMENT
LEGEND
Summary Validation Form Listing by Department
DRAFT
119,874
Public Works
Parks/Landscape
Streets
Facilities
Traffic
Total Area per Space Type

TOTAL REQUIRED AREA PER
SPACE TYPE:

City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 19 of 67

DRAFT SPACE REQUIREMENTS THREE

SUMMARY PER SPACE TYPE
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Project Corporate Yard Needs Assessment & Conceptual Master Plan Client: City of La Quinta

EXISTING EMPLOYEES
Job Title
Existing
Employees

FUNCTIONAL GROUP

PARKS/LANDSCAPE
Foreman 1
Parks Worker 1
Maintenance II 1
Maintenance I 2
Total Personnel for Dept: 5
Job Title
Existing
Employees

STREETS
Streets Analyst 1
Foreman 1
Maintenance II 2
Maintenance I 2
Total Personnel for Dept: 6
Total Existing Personnel: 11
Summary Validation Form Listing by Department
DRAFT
Comments
Comments
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
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THREE SPACE REQUIREMENTS DRAFT

EXISTING EMPLOYEE COUNT
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Project Corporate Yard Needs Assessment & Conceptual Master Plan Client: City of La Quinta
Summary Validation Form Listing by Department
DRAFT

EXISTING BUILDINGS/SPACES
Buildings/Spaces
Current
Program
Existing Admin Building
Streets Analyst Office 144
Foreman Office 120
Foreman Office 120
Shift Lead Office 120
Training Room 255
Lunch Room 160
Restroom 100
Lobby/Waiting Area 400
Conference Room 205
Circulation 536
Total SF for Existing Buildings: 2,160 SF
Building/Spaces
Current
Program
Existing Shop & Storage
Sign/Equipment Shop 960
Storage 100
Traffic Control Storage 1000
Circulation 300
Total SF for Existing Shop & Storage
Buildings: 2,360 SF
Buildings/Spaces
Current
Program
* See Site Plan for location
Existing EMT Building 5610
Total SF for Existing Buildings: 5,610 SF
Total SF for Existing Buildings: 10,130
* Higher Grade
* See Site Plan for location
Comments
SF
Comments
Comments
* 2-3 people in office
* 5 people in office
* 3 people in office
* Higher Grade
* Seats 6-8 people
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 21 of 67

DRAFT SPACE REQUIREMENTS THREE

EXISTING BUILDING SQUARE FOOTAGE
236 CLICK HERE to Return to Agenda
Project Corporate Yard Needs Assessment & Conceptual Master Plan Client: City of La Quinta
Summary Validation Form Listing by Department
DRAFT
Site
Current
Program
Cell Tower 500
Paint Storage 112
Tool Storage 320
Material Bin Storage 546
Drying Bed 1800
Storage 1840
Laydown Area 3500
Site Circulation 10000
Total SF for Site: 18,618 SF
Net Area:

Parking
CurrentSpace TypeTypical SFCirculationCurrent
Comments
Vehicle
Extra Small Equipment 0 CC 100 2.25 0 10' x 10'
Small Vehicle 29,700 CC 200 2.25 66 10' x 20'
Regular Vehicle 0 CC 300 2.25 0 12' x 25'
Medium Vehicle 9,450 CC 420 2.25 10 12' x 35'
Large Vehicle 2,430 CC 540 2.25 2 12' x 45'
Total SF for EXISTING PARKING: 41,580 78
TOTAL EXISTING SF: 70,328 SF
*including employee &
fleet vehicle parking
* needs canopy
* must remain in place
Comments
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
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EXISTING SITE SQUARE FOOTAGE
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THREE SPACE REQUIREMENTS DRAFT
237 CLICK HERE to Return to Agenda
Project:

Client: City of La Quinta
Functional Group Head: Al Berumen (Interim)

PUBLIC WORKS
Job Title
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments

PUBLIC WORKS
Deputy Director 1 0 OFF1 PO A 250 1.25 313 0 *Audio-Visual Needs Management Assistant 1 0 OFF1 PO D 120 1.25 150 0
Total Personnel for Dept: 2 0
Total Office SF for Dept: 463 0
SF
*See attached office standards for more information
Support Space
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
Copier / Fax Area 0 1 OFF1 25 1.35 0 34 *Centralized w/ all Functional Groups File & Storage 0 1 OFF1 75 1.50 0 113
Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Total Support Space SF for Dept: 0 146
SF
Exterior Parking
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Employees 2 0 EX 200 2.25 900 0
Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 1,350 0
SF
TOTAL AREA REQUIRED FOR PUBLIC WORKS: 1,813 146
SF
463
Net Area:

Net Area:

Net Area:
1,959
Corporate Yard Needs Assessment & Conceptual
Master Plan DRAFT
1,350
146
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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PUBLIC WORKS
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DRAFT SPACE REQUIREMENTS THREE
238 CLICK HERE to Return to Agenda
Project:

Client: City of La Quinta
Functional Group Head: Alfred Berumen

FACILITIES
Job Title
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
FACILITIES *Audio-Visual Needs
Facilities/Equipment Analyst 1 0 OFF1 PO C 144 1.25 180 0 Close proximity to crew M & O Technician 1 0 OFF1 WS E 64 1.35 86 0 Crew Room Setup Maintenance II 1 0 OFF1 WS G 25 1.35 34 0 Crew Room Setup Maintenance I 2 1 OFF1 WS G 25 1.35 68 34 Crew Room Setup Total Personnel for Dept: 5 1
Total Office SF for Dept: 368 34
SF
*See attached office standards for more information
Support Space
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
Copier / Fax Area 0 1 OFF1 50 1.35 0 68 *Centralized w/ all Functional Groups File & Library 0 1 OFF1 100 1.50 0 150
Supply Storage 0 1 OFF1 80 1.35 0 108 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68
Shop Area
General Shop 1 0 SH 500 1.50 750 0
Warehouse/Storage
Paint Storage 0 1 WH 150 1.60 0 240
Tool Storage 0 1 WH 150 1.60 0 240
Surplus Storage 1 0 WH 250 1.60 400 0
Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Total Support Space SF for Dept: 1,150 873
SF
Net Area:

Net Area:
401
2,023
Corporate Yard Needs Assessment & Conceptual
Master Plan DRAFT
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
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FACILITIES
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THREE SPACE REQUIREMENTS DRAFT
239 CLICK HERE to Return to Agenda
Project:

Client: City of La Quinta
Functional Group Head: Alfred Berumen

FACILITIES
Corporate Yard Needs Assessment & Conceptual
Master Plan DRAFT
Exterior Parking
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Employees 5 1 EX 200 2.25 2250 450 * See Fleet Parking
Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 2,700 450
SF
TOTAL AREA REQUIRED FOR FACILITIES: 4,218 1,357
SF
LEGEND
A = 17'-6" X 14'
B = Not Used
C = 12' X 12'
D = 12' X 10'
E = 8' X 8'
F = 8' X 5'
G = 5' X 5'
5,574
Net Area:
3,150
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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FACILITIES
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DRAFT SPACE REQUIREMENTS THREE
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Project:

Client: City of La Quinta
Functional Group Head: Dianne Hanson

PARKS/LANDSCAPE
Job Title
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
PARKS/LANDSCAPE *Audio-Visual Needs
Parks/Landscape Analyst 1 0 OFF1 PO C 144 1.25 180 0 Close proximity to crew Foreman 1 0 OFF1 WS E 64 1.35 86 0 Crew Room Setup
Parks Worker 1 0 OFF1 WS G 25 1.35 34 0 Crew Room Setup Maintenance II 1 0 OFF1 WS G 25 1.35 34 0 Crew Room Setup Maintenance I 2 1 OFF1 WS G 25 1.35 68 34 Crew Room Setup Total Personnel for Dept: 6 1
Total Office SF for Dept: 401 34
SF
*See attached office standards for more information
Support Space
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Copier / Fax Area 0 1 OFF1 50 1.35 0 68 *Centralized w/ all Functional Groups File & Library 0 1 OFF1 100 1.50 0 150
Supply Storage 0 1 OFF1 80 1.35 0 108 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68
Shop Area
General Shop 0 1 SH 200 1.50 0 300
Warehouse
Paint Storage 0 1 WH 150 1.60 0 240
Tool Storage 0 1 WH 150 1.60 0 240
Laydown Area 0 0 EX 0 1.25 0 0 * See Site Areas
Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Total Support Space SF for Dept: 0 1,173
SF
Corporate Yard Needs Assessment & Conceptual Master
Plan DRAFT
435
1,173
Net Area:

Net Area:

Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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PARKS/LANDSCAPE
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THREE SPACE REQUIREMENTS DRAFT
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Project:

Client: City of La Quinta
Functional Group Head: Dianne Hanson

PARKS/LANDSCAPE
Corporate Yard Needs Assessment & Conceptual Master
Plan DRAFT
Exterior Parking
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Employees 6 1 EX 200 2.25 2,700 450 * See Fleet Parking Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 3,150 450
SF
TOTAL AREA REQUIRED FOR PARKS/LANDSCAPE: 3,551 1,657
SF
LEGEND
A = 17'-6" X 14'
B = Not Used
C = 12' X 12'
D = 12' X 10'
E = 8' X 8'
F = 8' X 5'
G = 5' X 5'
5,208
3,600
Net Area:

Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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PARKS/LANDSCAPE
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DRAFT SPACE REQUIREMENTS THREE
242 CLICK HERE to Return to Agenda
Project:

Client: City of La Quinta
Functional Group Head: James Lindsey

STREETS
Job Title
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
STREETS *Audio-Visual Needs
Streets Analyst 1 0 OFF1 PO C 144 1.25 180 0 Close proximity to crew Foreman 1 0 OFF1 WS E 64 1.35 86 0 Crew Room Setup
Maintenance II 2 0 OFF1 WS G 25 1.35 68 0 Crew Room Setup Maintenance I 2 2 OFF1 WS G 25 1.35 68 68 Crew Room Setup Total Personnel for Dept: 6 2
Total Office SF for Dept: 401 68
SF
*See attached office standards for more information
Support Space
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
Copier / Fax Area 1 0 OFF1 50 1.35 68 0 *Centralized w/ all Functional Groups File & Library 1 0 OFF1 100 1.50 150 0
Supply Storage 1 0 OFF1 80 1.35 108 0 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68
Shop Area
General Shop 1 0 SH 400 1.50 600 0
Signage Shop 1 0 SH 400 1.50 600 0
Warehouse
Paint Storage 1 0 WH 150 1.60 240 0
Tool Storage 1 0 WH 150 1.60 240 0
Storage 1 0 WH 250 1.60 400 0
Laydown Area 0 0 EX 0 1.25 0 0 * See Site Areas
Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Total Support Space SF for Dept: 2,406 68
SF
Corporate Yard Needs Assessment & Conceptual
Master Plan DRAFT
Net Area:

Net Area:
469
2,473
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
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STREETS
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THREE SPACE REQUIREMENTS DRAFT
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Project:

Client: City of La Quinta
Functional Group Head: James Lindsey
Summary Validation Form Listing by Department
Corporate Yard Needs Assessment & Conceptual
Master Plan DRAFT
Exterior Parking
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Employees 6 2 EX 200 2.25 2,700 900 * See Fleet Parking Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 3,150 900
SF
TOTAL AREA REQUIRED FOR STREETS: 5,957 1,035
SF
LEGEND
A = 17'-6" X 14'
B = Not Used
C = 12' X 12'
D = 12' X 10'
E = 8' X 8'
F = 8' X 5'
G = 5' X 5'
6,992
4,050
Net Area:

Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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STREETS
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 29 of 67

DRAFT SPACE REQUIREMENTS THREE
244 CLICK HERE to Return to Agenda
Project:

Client: City of La Quinta
Functional Group Head:

TRAFFIC
Job Title
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
TRAFFIC *Audio-Visual Needs
Traffic Analyst 0 1 OFF1 PO C 144 1.25 0 180 Close proximity to crew Traffic Signal Supervisor 0 1 OFF1 WS E 64 1.35 0 86 Crew Room Setup Signal Technican II 0 1 OFF1 WS F 40 1.25 0 50 Crew Room Setup Technician 0 2 OFF1 WS F 40 1.25 0 100 Crew Room Setup
Total Personnel for Dept: 0 5
Total Office SF for Dept: 0 416
SF
*See attached office standards for more information
Support Space
CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFuture Comments
Copier / Fax Area 0 1 OFF1 50 1.35 0 68 *Centralized w/ all Functional Groups File & Library 0 1 OFF1 25 1.50 0 38
Supply Storage 0 1 OFF1 25 1.35 0 34 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68
Shop Area
Traffic/Electrical Shop 0 1 SH 400 1.50 0 600 *Climate Control Warehouse
Storage 1 0 WH 500 1.60 800 0 Secure area
Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas
Total Support Space SF for Dept: 800 806
SF
416
Net Area:

Net Area:
1,606
Summary Validation Form Listing by Department
Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
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TRAFFIC
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THREE SPACE REQUIREMENTS DRAFT
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Project:

Client: City of La Quinta
Functional Group Head:

TRAFFIC
Summary Validation Form Listing by Department
Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Exterior Parking
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Employees 0 5 EX 200 2.25 0 2,250
Visitors 0 1 EX 200 2.25 0 450
Total Exterior Parking 0 2,700
SF
TOTAL AREA REQUIRED FOR STREETS: 800 3,923
SF
LEGEND
A = 17'-6" X 14'
B = Not Used
C = 12' X 12'
D = 12' X 10'
E = 8' X 8'
F = 8' X 5'
G = 5' X 5'
2,700
Net Area:
4,723
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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TRAFFIC
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DRAFT SPACE REQUIREMENTS THREE
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Project:

Client: City of La Quinta

COMMON AREAS
Area:

CurrentFutureSpace TypeTyp. SFCirculationCurrentFuture
Comments
Lobby Area 1 0 OFF2 100 1.50 150 0
Mail Room 0 1 OFF1 50 1.25 0 63
IT Server Room 0 1 OFF2 120 1.35 0 162
Copier/Supply Room 0 0 OFF1 0 1.50 0 0 See Functional Groups Multi-Purpose/Lunch Room 1 0 OFF2 650 1.25 813 0 24 SF per person x 28 people- Backup EOC Multi-Purpose/Lunch Room- Storage 0 1 OFF1 100 1.35 0 135 ADA Public Restroom 1 1 OFF-P 80 1.25 100 100
Men 0 3 OFF-P 80 1.25 0 300
Women 0 3 OFF-P 80 1.25 0 300
Locker Room 0 36 OFF1 10 1.35 0 486
10 sf per person - 28 people plus 30%; M=30,
W=6
Shower Room 0 4 OFF-P 80 1.25 0 400 M = 3, W = 1
Laundry (Washer/Dryer) 0 1 OFF1 120 1.25 0 150
Clean Uniform 0 1 OFF1 30 1.35 0 41
Soil Uniform 0 1 OFF1 10 1.35 0 14
Conference Rooms 0
Conference Room - 4 people 0 0 OFF1 144 1.35 0 0 12' x 12' Conference Room - 8 people 0 0 OFF2 228 1.35 0 0 12' x 19' Conference Room - 12 people 1 0 OFF2 325 1.35 439 0 13' x 25'- Audio-Visual Needs Conference Room - 16 people 0 0 OFF2 450 1.35 0 0 15' x 30' Pantry 1 0 OFF-P 150 1.50 225 0
Vending Room 1 0 OFF-P 50 1.50 75 0
Outdoor Lunch Area/Patio 0 1 CC 200 1.50 0 300
Ice Machine 1 0 CC 50 1.35 68 0
Drinking Fountain 0 1 OFF-P 50 1.35 0 68
Janitor Closet 0 1 OFF-P 50 1.25 0 63
Fire Riser Room 0 1 SH 25 1.25 0 31
Electrical Room 0 1 SH 200 1.25 0 250
Mechanical Room 0 1 SH 200 1.25 0 250
Utility Room 0 1 SH 200 1.25 0 250
Total Common Area SF: 1,869 3,361
SF
Summary Validation Form Listing by Department
5,230
Net Area:

Corporate Yard Needs Assessment & Conceptual
Master Plan DRAFT
Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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COMMON AREAS
City of La Quinta- Corporate Yard Needs Assessment Report

THREE SPACE REQUIREMENTS DRAFT
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Project:

Client: City of La Quinta

FLEET PARKING
Item
Existing*Current & Future**Space TypeTypical SFCirculationExistingCurrent & Future Comments
Vehicle
Extra Small Vehicle 0 1 CC 100 2.25 0 225 10' x 10'
Small Vehicle 66 -8 CC 200 2.25 29,700 -3,600 10' x 20' Regular Vehicle 0 8 CC 300 2.25 0 5,400 12' x 25'
Medium Vehicle 10 -8 CC 420 2.25 9,450 -7,560 12' x 35' Large Vehicle 2 0 CC 540 2.25 2,430 0 12' x 45'
Total SF for FLEET PARKING: 78 -7 41,580 -5,760
SF
*existing fleet vehicle parking spaces
**based on the list & comments provided by Julie Mignogna on 9/30/19 & 10/17/19 Corporate Yard Needs Assessment & Conceptual Master
Plan DRAFT
35,820
Net Area:

Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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FLEET VEHICLES
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DRAFT SPACE REQUIREMENTS THREE
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Project:

Client: City of La Quinta
SITE
Item
CurrentFutureSpace TypeTypical SFCirculationCurrentFuture Comments
Drying Bed
30'd x 30'w 4 0 CC 430 2.25 3,870 0
Material Bins
Streets
Concrete 1 0 CC 127 2.25 286 0 9'4"d x 13'8"w x 6'4"h
Green Waste -Tree/Mulch 1 0 CC 127 2.25 286 0 9'4"d x 13'8"w x 6'4"h Mulch 1 0 CC 127 2.25 286 0 9'4"d x 13'8"w x 6'4"h
Sand 1 0 CC 77 2.25 173 0 9'4"d x 8'4"w x 6'4"h
Surplus 1 0 CC 46 2.25 104 0 9'4"d x 5'w x 6'4"h
Lay-down Areas
Parks/Landscape 0 1 EX 300 2.25 0 675 10'd x 100'w
Streets 1 0 EX 300 2.25 675 0 20'd x 100'w
Traffic 1 0 EX 1500 2.25 3,375 0 20'd x 100'w
Trash Enclosure
Trash Bins 2 0 CC 30 2.25 135 0
Recycle Bins
General Recycle Bins 1 0 CC 30 2.25 68 0
MISC
Cell Tower 1 0 EX 400 1.25 500 0
Propane Tank 1 0 EX 50 1.25 63 0
Emergency Generator 0 1 EX 400 1.25 0 500
Landscape Area 1 0 EX 10,000 1.00 10,000 0
Mechanical Equipments 1 0 EX 3,000 1.25 3,750 0
Electrical Equipments 1 0 EX 1,500 1.25 1,875 0
Gates 2 1 EX 200 1.25 500 250
Pedestrian Walkway 1 0 EX 5,000 1.00 5,000 0
Site Circulation 1 0 EX 12,000 1.00 12,000 0
Allowance 1 0 EX 10,000 1.00 10,000 0
52,944 1,425
54,369 SF
Net Area:

Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Gillis + Panichapan Architects, Inc.

Data Valid as of 12/6/2019
Needs Assessment - Conceptual Master Plan
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SITE
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THREE SPACE REQUIREMENTS DRAFT
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DRAFT SPACE REQUIREMENTS THREE
SPACE REQUIREMENTS- COMPARISON TO 2008 DESIGN CRITERIA, MAINTENANCE

YARD MASTER PLAN FOR THE CITY OF LA QUINTA, CALIFORNIA
The 2008 Design Criteria, Maintenance Yard Master Plan, City of La Quinta, California was planned to accommodate the following operations:
• Public Works Maintenance Services Divisions
• Code Enforcement
• Animal Control
• Emergency Services
• Community Services
• Human Resources
However, with reorganization of the City departments in October 2019, the Corporate Yard will now only accommodate the following operations:
• Functional Groups-
• Facilities
• Parks/Landscape
• Streets
• Traffic
Though fewer departments will be accommodated at the site, the 2008 Design Criteria only planned for 18 total employees. With the growth and projection of the City Operations in 2019, the Corporate Yard will now need to house 28 employees. An additional 10 planned employees will increase the size of the overall facility.

The City operates in a way that the 2008 Design Criteria no longer supports. As multiple interviews and surveys have uncovered, the City would like separation of its Functional Groups within the Corporate Yard – separation of warehouse space, shop space and office space. The 2008 Design Criteria portrayed the operations as a continuous unit with very little division by functional group. It has been determined that this is not the ideal method of operation. For instance, foremen are no longer grouped together, rather the foreman are placed with their field workers. The office standard and model has therefore shifted to accommodate this change in operation. Each functional group has additional support space assigned to accommodate administrative and technical services; some of this program – copy/printer area and supply storage – will be consolidated. (See Space Requirement charts for a breakdown of the support spaces).

Due to this operational change, the Maintenance Office/Crew square footage depicted in the 2008 Design Criteria is insufficient to accommodate the current and future needs of the City. Based on the City of La Quinta’s current operation, the 2008 Design Criteria has some programmatic items that no longer serve the City’s operations and therefore, are not accounted for in the 2019 Needs Assessment- • Wellness Center- (No longer desired, cost savings to remove from Needs Assessment) • Vehicle Maintenance Bay- (City contracts out, cost savings to continue operation as is) • Shop/Warehouse Space- (Now divided by functional group) • Fuel & Wash- (City contracts out vehicle washing, only one vehicle uses the CNG fueling stationSweeper, no need to increase fuel positions or fuel island based on current/future operation) • Other Canopy Covered Areas- (Now included in lay-down areas and functional groups’ storage/ warehouse space)
• Vehicle/Equipment Parking- (Planned for 63 fleet vehicles vs. 71 fleet vehicles needed now) • Employee/Visitor Parking- (Planned for 49 employee/visitor vs. 32 employee/visitor parking needed now)
• Bunkers- (Planned for too many material types- 11 bunkers vs. 5 bunkers) • Yard Storage/Lay-down Area- (too small)
• Dumpsters/Staging Area- (too small)
250 CLICK HERE to Return to Agenda

FUNCTIONAL REQUIREMENTS
Module A (64 square feet)
Module B (120 square feet)
workstation A
8'-0"
8'-0"
Modular Partition
City of La Quinta- Corporate Yard Needs Assessment Report 12'-0"

THREE SPACE REQUIREMENTS DRAFT
• Container Storage- (to be moved to Functional Groups’ Storage/Warehouse space) • Emergency Generator- (Portable, accommodated in fleet vehicle parking) • Hazmat Storage- (Removed from Needs Assessment, no longer part of operations) • Diesel Fuel Tank- (Removed from Needs Assessment, no longer part of operations) • Gasoline Tank- (Removed from Needs Assessment, no longer part of operations)

SPACE STANDARDS (FUNCTIONAL REQUIREMENTS)
The space allocated per job title has changed based off of current/future operation. The following is a breakdown of the 2008 Design Criteria office styles and common areas square footage as well as the 2019 Needs Assessment office styles and common areas square footage.

The 2008 Design Criteria provided 4 office styles- (See below by PB Americas, Inc.) • Module A- 64 sf (Foreman)
• Module B- 120 sf (Clerk/Reception)
• Module C- 168 sf (Not Used)
• Module D- 224 sf (Manager)
There is no office style space allocated for the field workers.

The 2008 Design Criteria will provide the following additional spaces- • Conference Rooms
• 8 person- 216 sf
• Crew/Lunch Room/Training- 750 sf
• Accommodate up to 35 occupants
• Vending/Kitchenette- 224 sf
• Laundry Room- 75 sf
251 CLICK HERE to Return to Agenda
Design Criteria Maintenance Yard Plan

Module B (120 square feet)
workstation A
Modular Partition
workstation B
12'-0"
10'-0"
Modular Partition

FUNCTIONAL REQUIREMENTS
Maintenance Yard Plan Design Criteria
La Quinta, California Page 3.3
Module C (168 square feet)
Module D (224 square feet)
offfice A
14'-0"
12'-0"
Credenza Desk
Filing Cabinet Shelving
office B
18'-0"
Credenza
Filing Cabinet Shelving
Desk
12'-0"
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 37 of 67

DRAFT SPACE REQUIREMENTS THREE
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City of La Quinta- Corporate Yard Needs Assessment Report

DRAFT
The 2019 Needs Assessment will provide 6 office types. Space was determined based off of operation and job title. (See Section 4 Space Standards)
• Office Style A- 250 sf (Director)
• Office Style B (Not Used)
• Office Style C- 144 sf (Facilities/Equipment Analyst, Parks/Landscape Analyst, Streets Analyst, Traffic Analyst)
• Office Style D- 120 sf (Executive Assistant)
• Office Style E- 64 sf (M&O Technician, Parks/Landscape Foreman, Streets Foreman, Traffic Signal Supervisor)
• Office Style F- 40 sf (Signal Technician II, Technician) • Office Style G- 25 sf (Facilities- Maintenance II & I, Parks/Landscape- Parks Worker & Maintenance II & I, Streets- Maintenance II & I) The 2019 Needs Assessment will provide the following additional spaces. (See Section 4 Space Standards) • Conference Rooms
• 8 person- 228 sf
• 12 person- 325 sf
• Multi-Purpose/Lunch Room- 496 sf
• Accommodate up to 42 occupants
• Pantry- 150 sf
• Vending Room- 50 sf
• Ice Machine- 50 sf
• Clean Uniform- 30 sf
• Soiled Uniform- 10 sf

THREE SPACE REQUIREMENTS
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 39 of 67

DRAFT SPACE REQUIREMENTS THREE

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City of La Quinta- Corporate Yard Needs Assessment Report

THREE SPACE REQUIREMENTS DRAFT

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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 41 of 67

DRAFT SPACE STANDARDS FOUR

SPACE STANDARDS
Space standards are in the form of plan diagrams found in the following section. This offers a visual guide of the current space needs respective of each Functional Group at the facilities in the form of plan layouts. This section expands on the description of the deficiencies on the current facilities from Section Two to provide individual “room” solutions in the form of office standard space plans to address and provide a visual reference to the needs of individual staff and common area space layouts.

Standard space standard plans were developed to respond directly to the current and future needs of the facilities.

In conjunction with industry standards for office layouts, these standardized layouts provided are based on interviews, discussions, observations, and workshops with staff and personnel. Each workstation and space layout is based specifically on what is needed to optimize work flow and interconnectivity for the organization.

Using the information gathered we attempted to standardize the specific areas based on the future needs of the department and future growth.

These plans are subject to change based on the on-going development of the design and additional changes requested by the city.

Depicted in this section, are typical office layouts representing the size and type of space needed for the staff to perform daily work activities. The standard spaces take into consideration necessary furniture and equipment needed by the staff and to project the required space needed.

TYPICAL SPACE STANDARDS:
• Office (private and workstation)
• Conference Rooms
• Multi-Purpose/Training/Lunch Room
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City of La Quinta- Corporate Yard Needs Assessment Report

FOUR SPACE STANDARDS DRAFT

LEGEND/EXAMPLE
scale- 1/8” = 1’-0
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 43 of 67
DRAFT
scale- 1/8” = 1’-0

SPACE STANDARDS FOUR

OFFICE STYLE- A/C
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OFFICE STYLE- D-F
City of La Quinta- Corporate Yard Needs Assessment Report

FOUR SPACE STANDARDS DRAFT
scale- 1/8” = 1’-0
259 CLICK HERE to Return to Agenda
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 45 of 67

DRAFT SPACE STANDARDS FOUR

OFFICE STYLE- G/H
scale- 1/8” = 1’-0
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City of La Quinta- Corporate Yard Needs Assessment Report

FOUR SPACE STANDARDS DRAFT

MULTI-PURPOSE ROOM- I
scale- 1/16” = 1’-0
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 47 of 67

DRAFT SPACE STANDARDS FOUR

WAREHOUSE/SHOP SUPPORT AREAS

TRAFFIC TRAFFIC

RESTROOMS,

SHOWERS,

LOCKERS &

SUPPORT AREAS

OFFICE AREA

PARKS/LANDSCAPE

PARKS/LANDSCAPE

COMMON AREAS

OFFICE AREA

OFFICE AREA

FACILITIES

FACILITIES

OFFICE AREA

STREETS STREETS

WAREHOUSE/SHOP SUPPORT AREAS

WAREHOUSE/SHOP SUPPORT AREAS

WAREHOUSE/SHOP SUPPORT AREAS

OFFICE AREA

PUBLIC WORKS

BUILDING SUPPORT AREAS

CONFERENCE ROOMS
& SUPPORT SPACES

MULTI-PURPOSE/LUNCH
& SUPPORT SPACES

EMPLOYEES/VISITOR

PARKING

FLEET VEHICLE

PARKING
PATIO

SPACE ADJACENCIES DIAGRAM
LOBBY
ADA
RR
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City of La Quinta- Corporate Yard Needs Assessment Report

FOUR SPACE STANDARDS DRAFT

SPACE ADJACENCIES DIAGRAMS

OFFICE SUPPORT AREAS

ANALYST

FOREMAN

FIELD WORKERS

FIELD WORKERS

PARKS/LANDSCAPE

WAREHOUSE/SHOP SUPPORT AREAS

OFFICE SUPPORT AREAS

ANALYST

FOREMAN

FIELD WORKERS

FIELD WORKERS

FACILITIES

WAREHOUSE/SHOP SUPPORT AREAS

WH/SHOP

WH/SHOP

PUBLIC WORKS

OFFICE SUPPORT
AREAS

DIRECTOR

EXECUTIVE

ASSISTANT
263 CLICK HERE to Return to Agenda
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 49 of 67

DRAFT SPACE STANDARDS FOUR
OFFICE

SUPPORT
AREAS

ANALYST

FOREMAN

TECHNICIANS

TRAFFIC

WAREHOUSE/SHOP SUPPORT AREAS

OFFICE SUPPORT AREAS

ANALYST

FOREMAN

FIELD WORKERS

FIELD WORKERS

STREETS

WAREHOUSE/SHOP SUPPORT AREAS

WH/SHOP

SPACE ADJACENCIES DIAGRAMS
264 CLICK HERE to Return to Agenda
City of La Quinta- Corporate Yard Needs Assessment Report

FOUR SPACE STANDARDS DRAFT

SPACE ADJACENCIES DIAGRAM
LOBBY
ADA
RR
MEN’S RESTROOM LOCKERS

IT SERVER
F.R.

ELECTRICAL MECHANICAL

UTILITY
SHOWER
SOILED
CLEAN
D.F.

WOMEN’S RESTROOM J.C.

COPY/
MAIL
CONFERENCE RM (8)
CONFERENCE RM (12)

MULTI-PURPOSE/LUNCH
PATIO

ICE VENDING PANTRY

COMMON AREAS
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 51 of 67
DRAFT

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SPACE STANDARDS FOUR
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City of La Quinta- Corporate Yard Needs Assessment Report

DRAFT

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FOUR SPACE STANDARDS
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 53 of 67

DRAFT OTHER CONSIDERATIONS FIVE

OTHER CONSIDERATIONS
During the assessment and programming of the existing site for the City of La Quinta Corporate Yard, Gillis and Panichapan Architects investigated the feasibility of adding additional pickle ball courts within the 10-acre site shared by the Maintenance Facility. The community expressed a desire for eight pickle ball courts. Any additional park amenities would require additional parking; therefore, Gillis and Panichapan Architects, Inc. also looked into the feasibility of adding additional parking.

Through investigation, Gillis and Panichapan Architects determined the ideal location of the proposed pickle balls court. The criteria for selection included the following:
• Proximity to existing courts
• Proximity to existing seating areas
• Usable park space
• Feasibility of increased parking
The proposed location of the additional pickle ball courts is located near the existing pickle ball courts and adjacent to the seating area in the park. Pickle ball is a social sport; proximity to the other courts was crucial in our selection as well as the proximity to any existing seating areas. The proposed location, also leaves a large swath of land intact. This allows the park greater flexibility in program.

Due to the increase in pickle ball courts, the existing under-served parking was adjusted to include 14 new parking stalls. The placement of the parking allows the existing canopy shading the dog park entry to remain undisturbed and utilized space that was underused prior to this configuration.

Please see the following page for the proposed pickle ball and parking layout. * The City plans to engage an in-depth analysis of the current park and its amenities. 268 CLICK HERE to Return to Agenda
STOP
STOP
SIGNAL
SIGNAL
AHEAD
AHEAD

FRANCIS HACK LANE

AVENIDA BERMUDAS
52ND AVENUE

DEACON DRIVE WEST

FIRE STATION

EXISTING
ADMIN

BUILDING
(~2,160 SF)

EXISTING
SHOP &

STORAGE
(~2,360 SF)

EXISTING EMT

BUILDING
(~5,610 SF)

EXISTING
TOOL

STORAGE
(~320 SF)

EXISTING

STORAGE
(~1,840 SF)
CELL
TOWER
24 9
4 6 7
8 9
7 9
4 EXISTING

PAINT STORAGE
(~112 SF)

EXISTING

MATERIAL BIN

STORAGE
(~550 SF)

EXISTING

DRYING BED
(~1,800 SF)

OVERALL CAMPUS PLAN
Scale : 1" = 100'-0"
City of La Quinta- Corporate Yard Needs Assessment Report

FIVE OTHER CONSIDERATIONS DRAFT
scale- n.t.s.

PROPOSED PICKLE BALL COURT LOCATION N
1 1
2 2

PROPOSED PICKLE BALL COURTS LOCATION
PROPOSED PARKING- 14 NEW STALLS
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City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 55 of 67

DRAFT OTHER CONSIDERATIONS FIVE

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FACILITIES
WAREHOUSEPAINT STORAGE
150 SF
P/L
WAREHOUSEPAINT STORAGE
150 SF
ST
WAREHOUSEPAINT STORAGE
150 SF

PAINT STORAGE- LOCATED ON SITE PLAN
177'-0"
72'-0"
11'-6" 71'-0"
LEGEND:

COMMON AREAS

PUBLIC WORKS

FACILITIES

PARKS/LANDSCAPE

STREETS

TRAFFIC
* PAINT STORAGE LOCATION- SHOWN ON SITE PLAN
GENERAL NOTES:

TOTAL BUILDING AREA: 12500 SF
FUNCTIONAL GROUP AREA BREAKDOWN*-
TRAFFIC CONTROL AREA: 1399 SF
FACILITIES AREA: 1464 SF
PARKS/LANDSCAPE AREA: 1064 SF
STREETS AREA: 1704 SF
* OFFICE AREA AND WAREHOUSE/SHOP INCLUDED
Gillis+Panichapan Architects, Inc.

This document and the structure
depicted herein are the copyrighted
property of, and may not be
reproduced in any form without
express written permission of,
Gillis+Panichapan Architects, Inc.

C All Rights ReservedJOB NO.: 3910
DRAWN BY: STAFFCHECKED BY: LPSCALE:

Gillis + Panichapan Architects, Inc.2900 BRISTOL STREET COSTA MESA CALIFORNIA 92626 FAX (714) 668-4265 SUITE G-205 TEL (714) 668-4260
architecture
planning
interior

ORPORATE YARD
DATE: 10/29/19

PROGRESS
DRAWINGS TY OF LA QUINTA DATE: DATE:

DATE:

OCK DIAGRAM- PROPOSED
City of La Quinta- Corporate Yard Needs Assessment Report

DRAFT

SUMMARY
The following block diagram conveys space adjacency depicting the possible spatial configuration of each individual functional group. These diagrams are based on the combination of office standard diagrams and the space needs validation assessment data charts depicted in the previous sections.

Although similar to reading a floor plan, these are not meant to be viewed as such. Unlike floor plans space adjacency diagrams offer no information and/or limitations regarding egress requirements, site, structure, or infrastructure that would be typically addressed in a floor plan. The individual required spaces are depicted to scale to show their relative size and their preferred adjacencies and are subject to change once the conditions just mentioned are factored in further design development.

The main goal of the block diagram is to provide a scaled guide to depict the necessary and preferred adjacencies between required spaces. On top of providing an organization structure, they provide a visual guide on the quantity, size and scope of each individual functional group. This serves mainly as a placeholder for each functional group to enable them to quantify their individual overall spatial footprints.

SIX BLOCK DIAGRAMS
271 CLICK HERE to Return to Agenda

FACILITIES
WAREHOUSEPAINT STORAGE
150 SF
P/L
WAREHOUSEPAINT STORAGE
150 SF
ST
WAREHOUSEPAINT STORAGE
150 SF

PAINT STORAGE- LOCATED ON SITE PLAN
177'-0"
72'-0"
105'-0" 72'-0"
11'-6" 71'-0"
LEGEND:

COMMON A

PUBLIC WOFACILITIESPARKS/LAN

STREETS

TRAFFIC
* PAINT STORAGE LO
GENERAL NOTES:

TOTAL BUILDING AR

FUNCTIONAL GROUP

TRAFFIC CONTROL A
FACILITIES AREA:

PARKS/LANDSCAPE
STREETS AREA:
* OFFICE AREA AND
01 A-1.4

BLOCK DIAGRAM- PROPOSED
Scale : 1/16" = 1'-0"
0' 8'
SCALE: 1/16" = 1'-0"
16' 16'

CORPORAT

CITY OF L
A-1.4

SW W NW
SE
E
NE
N
S

BLOCK DIAGRAM

WAREHOUSE/SHOP

TRAFFIC
123
915 SF

WAREHOUSE/SHOP

FACILITIES
122
960SF

LOCKER/SHOWER

RESTROOM
117
1,340 SF

SOILED ROOM
CLEAN/
120
130 SF

LAUNDRY
121
130 SF
J.C.
118
50 SF
ELEC.

ROOM
116
200 SFMECH.

ROOM
115
200 SF

UTILITY
ROOM
114
195 SF
PANTRY
113
220 SF
CREW RM.

TRAFFIC
124
340 SF

TRAFFIC

ANALYST
125
144 SF

ANALYST

FACILITIES
127
144 SF

FACILITIES
CREW RM.
126
360 SF
OFFICE
EX. ASST.
100
120 SF
LOBBY
AREA
101
105 SF
CONF.ROOM
128
325 SF

ADA PUBLIC

RESTROOM
129
80 SF
AREA

COPY/SUPPLY
103
455 SF

DIRECTOR
DEPUTY
102
250 SF ROOM

MULTI-PURPOSE
105
760 SF
ROOM

IT SERVER
104
115 SF

PARKS/LANDSCAPE

WAREHOUSE/SHOP
112
560 SF

WAREHOUSE/SHOP

STREETS
111
1,200 SF
CREW RM.

PARKS/L
107
360 SF

PARKS/L

ANALYST
108
144 SF

STREETS

ANALYST
110
144 SF

STREETS
CREW RM.
109
360 SF STORAGE

MULTI-PURPOSE
106
195 SF
PATIO

OUTDOOR
131200

VENDING/

ICE AREA
119
120 SF

CORRIDOR
130
LEGEND:

COMMON A

PUBLIC WOFACILITIESPARKS/LAN

STREETS

TRAFFIC
* PAINT STORAGE LO
GENERAL NOTES:

TOTAL BUILDING AR

FUNCTIONAL GROUP

TRAFFIC CONTROL A
FACILITIES AREA:

PARKS/LANDSCAPE
STREETS AREA:
* OFFICE AREA AND
01 A-1.4

BLOCK DIAGRAM- PROPOSED
Scale : 1/16" = 1'-0"

FACILITIES
WAREHOUSEPAINT STORAGE
150 SF
P/L
WAREHOUSEPAINT STORAGE
150 SF

PAINT STORAGE- LOCATED O
177'-0"
105'-0" 72'-0"

BLOCK DIAGRAM- PROPOSED
Scale : 1/16" = 1'-0"
0' 8'
SCALE: 1/16" = 1'-0"
16' 32'
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 57 of 67

DRAFT BLOCK DIAGRAMS SIX

BLOCK DIAGRAMS
272 CLICK HERE to Return to Agenda
'-0"
KEY NOTES:

EMPLOYEE/VISITOR PARKING NEEDS: 32
EXISTING PROVIDED: 37
01 PROPOSED DISTRICT VEHICLE PARKING: 71
ACTUAL PROVIDED: 72
02 03
04 05
06 PROPOSED ACCESS ROAD
PROPOSED VISITOR/HANDICAP PARKING: 21
PROPOSED LAYDOWN AREA- TRAFFIC 1500 SF
FUTURE- 2040 SF
TOTAL- 3540 SF
PROPOSED LAYDOWN AREA- FACILITIES 300 SF
FUTURE- 350 SF
TOTAL- 650 SF
07 08 PROPOSED ADDITIONAL PAINT STORAGE
PROPOSED LAYDOWN AREA- PARKS/L 300 SF
FUTURE- 350 SF
TOTAL- 650 SF
09 PROPOSED CANOPY FOR MATERIAL BINS
10 EXISTING CELL TOWER TO REMAIN
11 PROPOSED NO PARKING SPACE- EMERGENCY

ACCESS BACK-UP AREA
LEGEND:

PROPOSED ADDITIONAL FLEET VEHICLE PARKING
10'X20' 4
12'X25' 9
TOTAL 13
(4,800 SF)

PARKING COUNT
PROPOSED LAYDOWN AREA 2100 SF
#
FURTURE LAYDOWN AREA- 2740 SF
PROPOSED RE-STRIPED FLEET VEHICLE PARKING:
10'X20' 14
(3,400 SF)

PROPOSED NO PARKING SPACE
PROPOSED COVERED CANOPY 2555 SF
CANOPY FOR FLEET VEHICLES 4380 SF
Gillis+P
This docum
depicted h
property o
reproduce
express wr
Gillis+Pani
C All Righ architecture planning interior PROGRESS

DEACON DRIVE WEST
City of La Quinta- Corporate Yard Needs Assessment Report

SEVEN SITE DIAGRAMS DRAFT

SUMMARY
The following site block diagrams depict a proposed optimal layout of each functional group facility in the context of the existing site conveying both the administrative and operations side of the facility. This provides a potential site layout based on the space needs identified from the block diagrams.

Organizing this information into the site diagram provides the City with an organizational spine for a future design scheme and master plan to future improvements of the City of La Quinta Corporate Yard.

KEY ADVANTAGES TO CONSIDER:
• A CLEAN SLATE FOR OPTIMAL PLANNING. A campus can be planned optimally for growth, flexibility, and evolution decades into the future aligned with predictions, aspirations, and goals of the City. This new facility would be updated to all current energy and building codes. • PHASING AND EFFICIENCY OF WORK FLOW. Start the construction at a separate part of the site to provide some level of business continuity. Move everyone into the new facility while the rest of the program is developed.
• MULTIPLE ACCESS POINTS. Efficiency of site circulation requires multiple points of entry and exit. Creating a new access road to the East would allow opportunity for an efficient system of circulation for Operations.

ISSUES THAT REMAIN:
• SITE INFRASTRUCTURE: Further evaluation is needed regarding how site infrastructure would be impacted in terms of access and costs. Existing electrical, water, sanitary, vehicular and equipment access will play a role in the costs and feasibility of reconfiguring the site.
• COVERED CANOPY FOR FLEET VEHICLES: The City needs to
determine if all fleet vehicle should be covered or not. Due to the climate, UV protection is desirable. However, the cost of infrastructure and the need for the pedestrian access bridge must be analyzed prior to decision making. If the City determines that the pedestrian access bridge is required, the covered canopies for the fleet vehicles conflict and could not be used.
• PEDESTRIAN ACCESS TO PARK: GPa has determined the best placement for the pedestrian accessway along the north side of the Corporate Yard. This location minimizes impact on the existing infrastructure and fleet vehicle parking requirements.

However, though impact is minimal it is important to note that the Corporate Yard loses a portion of its laydown area, ~500sf. The City must decide if losing the laydown area square footage outweighs the possible benefit of adding a pedestrian accessway from the existing employee/visitor parking area. Also, the pedestrian accessway reduces the number of 12’x25’ parking stalls from 9 to 8. The City will need to determine if the loss of this parking spot is acceptable. • ENTITLEMENT AND COMMUNITY IMPACT. Consideration of time and cost for getting a campus of this size reviewed and approved through the entitlement process.

The reconfigured site should minimize impacts
to the community and the environment.
273 CLICK HERE to Return to Agenda
32 9
5 6 7
8 9
7 9
4 9
4 VAN
20'-0" ~45'-0"
10'-0"
26'-0"
25'-0"
12'-0"
7 10'-0"
20'-0"
~35'-0"
14 10'-0"
20'-0"
01 A-1.3

CORPORATE YARD SITE PLAN- PROPOSED

PROPOSED BUILDING
12,500SF
10 09
07 06
05 01
08 02
0' 20' 60'
SCALE: 1" = 60'-0"
03 04

FRANCIS HACK LANE

DEACON DRIVE WEST
11 E
- SHOWN ON SITE PLAN
12500 SF
REAKDOWN*-
1399 SF
1464 SF
1064 SF
1704 SF

OUSE/SHOP INCLUDED
Gillis+Panichapan Architects, Inc.

This document and the structure
depicted herein are the copyrighted
property of, and may not be
reproduced in any form without
express written permission of,
Gillis+Panichapan Architects, Inc.

C All Rights ReservedJOB NO.: 3910
DRAWN BY: STAFFCHECKED BY: LPSCALE:

Gillis + Panichapan Architects, Inc.2900 BRISTOL STREET COSTA MESA CALIFORNIA 92626 FAX (714) 668-4265 SUITE G-205 TEL (714) 668-4260
architecture
planning
interior

CORPORATE YARD
DATE: 10/29/19

PROGRESS
DRAWINGS CITY OF LA QUINTA DATE: DATE:

DATE:

A-1.4

SW W NW
SE
E
NE
S
N

BLOCK DIAGRAM- PROPOSED
01 A-1.3

CORPORATE YARD SITE PLAN- PR
0' 16' 32'
SCALE: 1/32" = 1'-0"
64'
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 59 of 67

DRAFT SITE DIAGRAMS SEVEN
SITE DIAGRAM- OPTION 1
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32 9
5 6 7
8 9
7 9
4 8
4 VAN
20'-0" ~45'-0"
10'-0"
26'-0"
25'-0"
12'-0"
14 7
10'-0"
20'-0"
~35'-0"
01 A-1.3

CORPORATE YARD SITE PLAN- PROPOSED

PROPOSED BUILDING
12,500SF
10 09
07 06
05 01
08 02
0' 20' 60'
SCALE: 1" = 60'-0"
03 04

FRANCIS HACK LANE

DEACON DRIVE WEST
11 12
01 A-1.3

CORPORATE YARD SITE PLAN- PROPOSED
0' 16' 32'
SCALE: 1/32" = 1'-0"
64'

FACILITIES
WAREHOUSEPAINT STORAGE
150 SF
P/L
WAREHOUSEPAINT STORAGE
150 SF
ST
WAREHOUSEPAINT STORAGE
150 SF

PAINT STORAGE- LOCATED ON SITE PLAN
177'-0"
72'-0"
11'-6" 71'-0"
LEGEND:

COMMON AREAS

PUBLIC WORKS

FACILITIES

PARKS/LANDSCAPE

STREETS

TRAFFIC
* PAINT STORAGE LOCATION- SHOWN ON SITE PLAN
GENERAL NOTES:

TOTAL BUILDING AREA: 12500 SF
FUNCTIONAL GROUP AREA BREAKDOWN*-
TRAFFIC CONTROL AREA: 1399 SF
FACILITIES AREA: 1464 SF
PARKS/LANDSCAPE AREA: 1064 SF
STREETS AREA: 1704 SF
* OFFICE AREA AND WAREHOUSE/SHOP INCLUDED
Gillis+Panichapan Archit
This document and the struc
depicted herein are the cop
property of, and may not be
reproduced in any form with
express written permission of
Gillis+Panichapan Architect
C All Rights ReservedJOB NO.: 3910
DRAWN BY: STAFF Gillis + Panichapan Architects, Inc.
architecture
planning
interior

CORPORATE YARD
DATE: 10/29/19

PROGRESS
DRAWINGS CITY OF LA QUINTA DATE:

A-1.4

SW W NW
SE
E
NE
S
N
0' 8'

BLOCK DIAGRAM- PROPOSED
SCALE: 1/16" = 1'-0"
16' 16'
City of La Quinta- Corporate Yard Needs Assessment Report

SEVEN SITE DIAGRAMS DRAFT
SITE DIAGRAM- OPTION 2
275 CLICK HERE to Return to Agenda

ORATE YARD SITE PLAN- PROPOSED
6' 32'
/32" = 1'-0"
64'
32 9
5 6 7
8 9
9 4
8 4
VAN
20'-0" ~45'-0"
10'-0"
25'-0"
12'-0"
14 7
10'-0
~35'-0"
01 A-1.3

CORPORATE YARD SITE PLAN- PROPOSED

PROPOSED BUILDING
12,500SF
10 09
07 06
05 01
08 02
0' 20' 60'
SCALE: 1" = 60'-0"
03 FRANCIS HACK LANE
11 E
- SHOWN ON SITE PLAN
12500 SF
REAKDOWN*-
1399 SF
1464 SF
1064 SF
1704 SF

OUSE/SHOP INCLUDED
Gillis+Panichapan Architects, Inc.

This document and the structure
depicted herein are the copyrighted
property of, and may not be
reproduced in any form without
express written permission of,
Gillis+Panichapan Architects, Inc.

C All Rights ReservedJOB NO.: 3910
DRAWN BY: STAFFCHECKED BY: LPSCALE:

Gillis + Panichapan Architects, Inc.2900 BRISTOL STREET COSTA MESA CALIFORNIA 92626 FAX (714) 668-4265 SUITE G-205 TEL (714) 668-4260
architecture
planning
interior

CORPORATE YARD
DATE: 10/29/19

PROGRESS
DRAWINGS CITY OF LA QUINTA DATE: DATE:

DATE:

A-1.4

SW W NW
SE
E
NE
S
N

BLOCK DIAGRAM- PROPOSED
KEY NOTES:

EMPLOYEE/VISITOR PARKING NEEDS: 32
EXISTING PROVIDED: 37
01 PROPOSED DISTRICT VEHICLE PARKING: 71
ACTUAL PROVIDED: 71
02 03
04 05
06 PROPOSED ACCESS ROAD
PROPOSED VISITOR/HANDICAP PARKING: 21
PROPOSED LAYDOWN AREA- TRAFFIC 1400SF
FUTURE- 1670SF
TOTAL- 3070SF
PROPOSED LAYDOWN AREA- FACILITIES 300SF
FUTURE- 350SF
TOTAL- 650SF
07 08 PROPOSED ADDITIONAL PAINT STORAGE
PROPOSED LAYDOWN AREA- PARKS/L 300SF
FUTURE- 350SF
TOTAL- 650SF
09 PROPOSED CANOPY FOR MATERIAL BINS
10 EXISTING CELL TOWER TO REMAIN
11 PROPOSED PEDESTRIAN ACCESS
12 PROPOSED NO PARKING SPACE- EMERGENCY

ACCESS BACK-UP AREA
LEGEND:

PROPOSED ADDITIONAL FLEET VEHICLE PARKING
10'X20' 3
12'X25' 9
Gillis+Panichapan Architects, Inc.

This document and the structure
depicted herein are the copyrighted
property of, and may not be
reproduced in any form without
express written permission of,
Gillis+Panichapan Architects, Inc.

C All Rights Reserved Gillis + Panichapan Architects, Inc. 2900 BRISTOL STREET COSTA MESA CALIFORNIA 92626
FAX (714) 668-4265 SUITE G-205 TEL (714) 668-4260
architecture
planning
interior PROGRESS

DRAWINGS
KEY NOTES:

EMPLOYEE/VISITOR PARKING NEEDS: 32
EXISTING PROVIDED: 37
01 PROPOSED DISTRICT VEHICLE PARKING: 71
ACTUAL PROVIDED: 71
02 03
04 05
06 PROPOSED ACCESS ROAD
PROPOSED VISITOR/HANDICAP PARKING: 21
PROPOSED LAYDOWN AREA- TRAFFIC 1400SF
FUTURE- 1670SF
TOTAL- 3070SF
PROPOSED LAYDOWN AREA- FACILITIES 300SF
FUTURE- 350SF
TOTAL- 650SF
07 08 PROPOSED ADDITIONAL PAINT STORAGE
PROPOSED LAYDOWN AREA- PARKS/L 300SF
FUTURE- 350SF
TOTAL- 650SF
09 PROPOSED CANOPY FOR MATERIAL BINS
10 EXISTING CELL TOWER TO REMAIN
11 PROPOSED PEDESTRIAN ACCESS
12 PROPOSED NO PARKING SPACE- EMERGENCY

ACCESS BACK-UP AREA
LEGEND:

PROPOSED ADDITIONAL FLEET VEHICLE PARKING
10'X20' 3
12'X25' 9
TOTAL 12
(4,800 SF)

PARKING COUNT
PROPOSED LAYDOWN AREA 2100SF
#
FURTURE LAYDOWN AREA- 2455 SF
PROPOSED RE-STRIPED FLEET VEHICLE PARKING:
10'X20' 14
(3,400 SF)

PROPOSED NO PARKING SPACE
PROPOSED COVERED CANOPY 2555SF
Gillis+Panichapan Architects, Inc.

This document and the structure
depicted herein are the copyrighted
property of, and may not be
reproduced in any form without
express written permission of,
Gillis+Panichapan Architects, Inc.

C All Rights ReservedJOB NO.: 3910
DRAWN BY: STAFFCHECKED BY: LPSCALE:

Gillis + Panichapan Architects, Inc.2900 BRISTOL STREET COSTA MESA CALIFORNIA 92626 FAX (714) 668-4265 SUITE G-205 TEL (714) 668-4260
architecture
planning
interior

CORPORATE YARD
DATE: 10/29/19

PROGRESS
DRAWINGS CITY OF LA QUINTA DATE: DATE:

DATE:

A-1.3

SW W NW
SE
E
NE
S
N

CORP YARD SITE PLAN- PROPOSED
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 61 of 67

DRAFT SITE DIAGRAMS SEVEN

PEDESTRIAN ACCESS DIAGRAM
276 CLICK HERE to Return to Agenda
City of La Quinta- Corporate Yard Needs Assessment Report

EIGHT STATEMENT OF PROBABLE COST DRAFT

STATEMENT OF PROBABLE COSTS
A Statement of Probable Cost (SoPC) has been prepared based on the City of La Quinta Corporate Yard program requirements, conceptual block diagram, and the reconfigured site. The information contained in this document represents the approximate costs for construction based solely on this needs assessment programming.

It is intended that these estimates be refined as the design process continues, however, the estimate may be relied on for planning and “order of magnitude” budgeting purposes. The estimated cost of constructing a new facility will need to be examined to develop a complete cost-benefit picture to support a more complete SoPC.

GENERAL ITEMS
• Programmatic SoPC is based on the needs assessment and programmatic space requirements and conceptual site analysis and plans developed by GPa.
• Construction budgets are based on the City of La Quinta contracting for the completion of the complete facility and site work improvements in a continuous phase to a single General Contractor. • Construction budgets are based on State of California Prevailing Wages only and do not include Federal funding wages and requirements.
• Budget excludes any costs associated with hazardous material remediation. • Budget excludes all design, construction, and commissioning fees associated with obtaining a LEED certification from the USGBC. Sustainable design practices and use of these materials are included in the budget.
• Budget excludes all costs required for temporary facilities during construction such as lockers, parking, storage, and others.
•
• Budget excludes all site work except the covered canopies for the material bins and fleet vehicles. • Owners course of construction builders risk insurance is included within the direct costs.

FIXTURES, FURNISHINGS, AND EQUIPMENT ALLOWANCES
• Typical furnishings (desks, tables, chair, cabinets, and office furniture) figured for the Administrative functions are excluded from this Statement of Probable Cost. • Personnel office equipment (computers, printers, servers, copiers, scanners, and telephone equipment) is excluded and requirements will be determined by the City of La Quinta at a future date.

SOME OTHER ADDITIONAL COST FACTORS ARE NOT INCLUDED IN THIS SOPC AND SHOULD BE CONSIDERED:
• Possible costs associated with move coordination, business continuity, etc. • Likely additional cost of phasing construction to keep the facility running during the renovation. • This estimate is based on the assumption of a competitive bid environment at both the general contractor and subcontractor level.
277 CLICK HERE to Return to Agenda
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 63 of 67

DRAFT STATEMENT OF PROBABLE COST EIGHT
• This estimate assumes the use of prevailing wage labor rates. • The SoPC depicts current cost for this year. Escalation cost should be factor in at roughly 3% per year factored into every year beyond 2020.
• Budget excludes all other related shop equipment such as tools, machinery, etc. 278 CLICK HERE to Return to Agenda
City of La Quinta
La Quinta Corporate Yard
Statement of Probable Cost
Date: 02/07/2020
Space Type Quantity Unit Unit Cost Total
01 Office 1 $1,284,080.00
02 Office 2 $398,250.00
03 Office Plumbing $785,400.00
04 Warehouse/Shop $1,204,850.00
05 Exterior Spaces $12,000.00
06 Covered Canopy $832,800.00
Subtotal $4,517,380
Total building square footage 12500 sf $361.39 per square foot GRAND TOTAL ESTIMATE (including options listed above) $4,517,380 Summary
*Please note that all site work except the covered canopies for the material bins and fleet vehicles are excluded from this Statement of Probable Cost.

Gillis + Panichapan Architects, Inc.

City of Long Beach
Centro CHA Re-Location

City of La Quinta- Corporate Yard Needs Assessment Report

EIGHT STATEMENT OF PROBABLE COST DRAFT
279 CLICK HERE to Return to Agenda
City of La Quinta
La Quinta Corporate Yard
Statement of Probable Cost
Date: 02/07/2020
Space Type Quantity Unit Unit Cost Total
01 OFFICE 1 (Typ. Office Space)
Deputy Director 250 sf $350.00 $87,500.00
Executive Assistant 120 sf $350.00 $42,000.00
Traffic Analyst 144 sf $350.00 $50,400.00
Traffic Crew Room 340 sf $350.00 $119,000.00
Facilities Analyst 144 sf $350.00 $50,400.00
Facilities Crew Room 360 sf $350.00 $126,000.00
Copier/Supply Room 455 sf $350.00 $159,250.00
Multi-Purpose Storage Room 195 sf $320.00 $62,400.00
Parks/Landscape Analyst 144 sf $350.00 $50,400.00
Parks/Landscape Crew Room 360 sf $350.00 $126,000.00
Conference Room 325 sf $400.00 $130,000.00
Streets Analyst 144 sf $350.00 $50,400.00
Streets Crew Room 360 sf $350.00 $126,000.00
Electrical Room 200 sf $320.00 $64,000.00
Mechanical Room 200 sf $320.00 $64,000.00
Utility Room 200 sf $320.00 $64,000.00
Janitor's Closet 50 sf $420.00 $21,000.00
Clean/Soiled Room 130 sf $300.00 $39,000.00
Office Circulation 1,874 sf $320.00 $599,680.00
Sub-total $1,284,080.00
02 OFFICE 2 (Office Type 2)
Lobby Area 105 sf $350.00 $36,750.00
I.T. Server Room 115 sf $500.00 $57,500.00
Multi-Purpose Room 760 sf $400.00 $304,000.00
Sub-total $398,250.00
03 OFFICE-P (Plumbing)
Public Toilet Room 80 sf $420.00 $33,600.00
Restroom/Locker/Shower Area 1,340 sf $420.00 $562,800.00 Laundry Room 130 sf $420.00 $54,600.00
Vending/Ice Area 120 sf $350.00 $42,000.00
Pantry 220 sf $420.00 $92,400.00
Sub-total $785,400.00
Detail
Gillis + Panichapan Architects, Inc.

City of Long Beach
Centro CHA Re-Location

City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 65 of 67

DRAFT PROJECT INTRODUCTION ONE
280 CLICK HERE to Return to Agenda
City of La Quinta
La Quinta Corporate Yard
Statement of Probable Cost
Date: 02/07/2020
Space Type Quantity Unit Unit Cost Total
Detail
04 WAREHOUSE/SHOP
Traffic Warehouse/Shop 915 sf $310.00 $283,650.00
Facilities Warehouse/Shop 960 sf $310.00 $297,600.00
Parks/Landscape Warehouse/Shop 560 sf $310.00 $173,600.00 Streets Warehouse/Shop 1,200 sf $310.00 $372,000.00
Paint Storage (150 sf X 2) 300 sf $260.00 $78,000.00
Sub-total $1,204,850.00
05 EXTERIOR SPACES
Outdoor Lunch Area 200 sf $60.00 $12,000.00
Sub-total $12,000.00
06 COVERED CANOPY
Material Bins 2,555 sf $120.00 $306,600.00
Parking- Fleet Vehicles 4,385 sf $120.00 $526,200.00
Sub-total $832,800.00
Gillis + Panichapan Architects, Inc.

City of Long Beach
Centro CHA Re-Location

City of La Quinta- Corporate Yard Needs Assessment Report

EIGHT STATEMENT OF PROBABLE COST DRAFT
281 CLICK HERE to Return to Agenda
City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 67 of 67

DRAFT RECOMMENDATIONS NINE
SUMMARY AND RECOMMENDATIONS:

This report, prompted by the potential reconfiguration of the current City of La Quinta Corporate Yard, offers an initial step into strategic long term planning. This facilities assessment report quantifies the programmatic needs of the City for improvements in three primary steps. Firstly, it highlighted the needs based on the deficiencies in the existing facilities, provided a data chart organizing the quantity of required spaces along with the preferred individual “space standard” layouts. Secondly, these layouts were combined and formally organized into departmental blocks. The final step culminated these blocks into an ideal diagrammatic site scheme conveying an ideal campus layout.

The site plan diagram offers a primarily functional and organizational approach, and will need to be overlaid with considerations of projected costs and requirements of the City’s schedule, move coordination, along with the impact on the potential community and environment surrounding the existing site. With this report describing the needed parameters of the new facility, the following are our recommended the next steps for the progress of the potential reconfiguration of the City of La Quinta Corporate Yard:

STEP 1: MASTER SITE PLAN AND FLOOR PLAN
• A new master plan be would developed (refined from the site diagram in this report) to depict how the facility would be able to maximize the potential site based on the previous block diagrams completed. Topographic conditions, boundaries, views, context, setbacks, height restrictions, and easements etc. would be reviewed to determine the best positioning and areas allocated for various Functional Groups, parking, and circulation needed as it applies specifically to conditions of the site(s).

Along with the site plan, the floor plans would depict space plan for typical office layouts, sizing, and groupings within the conceptual floor plan. Suggested furniture space layout for common space per functional group will be provided on the conceptual plans.

STEP 2: UPDATED STATEMENT OF PROBABLE COST BASED ON MASTER SITE PLAN AND FLOOR PLAN • An updated SoPC will be developed to reflect more specific Site Conditions and proposed floor plan.

This will assist in formulating an established budget to finance and plan for the continued development of the project.

Once these steps are completed we believe that the City can confidently move forward and initiate the formal entitlement process for the design and construction of the City of La Quinta Corporate Yard. 282 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 11 - Landscape Basis-of-Design Ap11 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 11
283 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 11 - Landscape Basis-of-Design Ap11.1 La Quinta - Maintenance & Operations Center 12/12/2024
284 2024-0361
CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 12 - 12-Month Electrical Utility Data Ap12 La Quinta - Maintenance & Operations Center 12/12/2024
2024-0361
APPENDIX 12
285 CLICK HERE to Return to Agenda
Scale
Job No.

Date
Appendix 12 - 12-Month Electrical Utility Data Ap12.1 La Quinta - Maintenance & Operations Center 12/12/2024
286 2024-0361
CLICK HERE to Return to Agenda
AMENDMENT NO.1 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO (CONTRACTING PARTY)
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services ("Agreement") is made and entered into as of the 22nd day of January 2025 ("Effective Date") by and in between the CITY OF LA QUINTA ("City"), a California municipal corporation, and JSL Architecture, Inc., a California Corporation, d/b/a RY+AO ("Contracting Party").

RECITALS
WHEREAS, on or about August 12th, 2024, the City and Contracting Party entered into an Agreement to provide Professional Planning and Design Services for the City's Maintenance and Operations Yard, Project No. 2018-05, for a total not to exceed the amount of $222,806. The Term of the Agreement will expire on December 31, 2025 ("Initial Term").

WHEREAS, City and Contracting Party mutually agree to amend Section 1.1, Scope of Services, of the Agreement to include phase 2 services as identified in Exhibit A, included in this Amendment 1; and
WHEREAS, The City and contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement and increase the total compensation by an additional amount of $337,401 for the phase 2 services, included in this Amendment No. 1 as Exhibit B, for a grand total not to exceed amount of $560,207.

NOW THEREFORE, in consideration of mutual covenants herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

1. Section 1.1 is amended to read as follows:

Section 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to design and related professional services for the City' s Maintenance and Operations Yard, as specified in the Scope of Services" attached to the original agreement as “Exhibit A” as well as attached hereto as "Exhibit A" and incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

2. Section 2.1 Section 2.1 is amended to read as follows:

ATTACHMENT 2
287 CLICK HERE to Return to Agenda
Section 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Five Hundred Sixty Thousand Two Hundred Seven Dollars ($560,207) (the "Contract Sum"), except as provided in Section 1.7. The method of Compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon the Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by the City; Contracting Pary shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expenses, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, the Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

In all other respects, the original Agreement shall remain in effect. 288 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No. 1 to the Agreement on the respective dates set forth below:

CITY OF LA QUINTA RY+AO:
a California Municipal Corporation
________________________________ __________________________________ JON McMILLEN, City Manager Name: ____________________________ City of La Quinta, California Title:______________________________ Dated: ___________________________ Dated: ____________________________ ATTEST: ___________________________________
Name: _____________________________
Title:_______________________________
_________________________________ Date: ______________________________ MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
_________________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
289 CLICK HERE to Return to Agenda
Exhibit A

EXHIBIT A
Scope of Services

1. Additional Services to be provided:

This Amendment 1 is limited to the attached Scope of Work referenced as Phase 2. 290 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
1 We propose to provide A&E services for the scope of services outlined in the Request for Proposals for City of La Quinta Professional Planning and Design Services – Maintenance and Operations Yard Project No. 2018-05. A detailed scope of work for Phase II is provided below.

I. PHASE II
A. Schematic Design

1. Develop Schematic Studies:
a. Admin. Bldg.
b. Yard, Warehouse.
c. Transportation (Vehicles-Visitor, FTE, Fleet, EV)
d. Temporary Operational planning to maintain current City Operations during construction of new Admin. Bldg. and Yard Reorganization.

2. Develop Schematic Design: Translate Program to Space Plans. Develop Schematic Shell/ Core and Preliminary Space Plans. Collaborate with A&E Team to assess consultant <nding. Review <ndings with City Program Mgr. and ea. City Dept. head.

3. Develop building Structural alternatives. Collaborate with Cost Estimator to identify current unit pricing and cost di>erentials and constructability times between systems.

4. Develop MEP systems alternatives: Provide narrative describing systems advantages, cost e>ectiveness, life cycle analysis, etc. POC's, power requirements, Admin. Bldg. EV & Site Elec. & Lighting concepts

5. Finalize conceptual planting and hardscape locations, recommended fencing, walls, etc.

6. Once Geotechnical report is issued, develop conceptual BMP, SWPP site water retention strategies.

7. Develop a Facilities comparison between 2020/2024 & future space and Bldg.

Equipment projections.

B. Analyze Programmatic Data / Convert to Floor Plans / Bldg. Plans / Master Plan

1. Develop individual Business Unit/ Dept. spatial needs requirements. Develop Dept. block plans, adjacencies, grow representations. Translate Programming Finding into Concept bldg. plans. Develop 2-3 Conceptual City Master Plans leveraging pre-existing and any new or proposed space.

2. Integrate structural <ndings.

3. Integrate MEP <ndings.

4. Integrate Arch. Survey <nding with RY+AO Programmatic- Spatial translation.

C. Deliverables: two (2) hard copies and one (1) electronic copy (Microsoft Word/Excel format)

1. Schematic Study shall consist of the following:
a. One site plan illustrating location of facility, parking, site circulation, floor plan.

Studies shall illustrate present capacity, recommended expansion space to accommodate present and future programmatic requirements, business adjacencies between Operating Units & Dept.
1) Existing Admin. Bldg.- Current and future capacity at existing site. 2) Parking, FTE, Visitor, Fleet, EV
3) Yard, Warehouse.
4) Adjacency & Site design considerations with respect to the Park & Fire Station 5) Vehicular access- public streets, on-site circulation. 6) Security, fencing, ingress & exiting control, bldg. security, cameras, alarms, etc.

EXHIBIT A
291 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
2 7) A presentation of the <ndings and recommendations to the La Quinta City Mgr./Ops Mgr. / City Council meeting.

2. Concept Landscape areas and fencing areas

3. Topo, lot boundaries, concept recommendations if there any site water retention issues, topography issues, curb cut / site access issues, etc.

4. Dry Utility: Identify potential primary circuit voltage based on load demand and circuit availability (12 / 16kV); Determine utility company transformation needs per Design Guidelines and parameters; Identify potential KVA demand based on utility company historical data; Provide viable conceptual transformer locations and dry utility designs for proposed building; Identify all necessary structures and estimate cost, timing, and sequence; Coordinate all necessary underground conversions in the alley; Assist in identifying potential SoCal Gas design options and metering options; Assist in locating potential tie in points and viable gas meter locations; Coordinate all utility removals and quitclaim of easements; Compile overall dry utility composite exhibits

5. Prepare a statement of probable cost at the Schematic Design stage for two options D. Design Development

1. Preparation of Design Development documents based upon approved Schematic Design documents for Owner review and approval. The purpose of Design Development documents is to establish the final scope, relationships, forms, size, and appearance of the Project through:
a. Plans, sections, and elevations
b. Preliminary selection of building systems and materials c. Typical construction details
d. Final material selection
e. Equipment layouts.

2. Structural recommendations integrated with Cost Estimate

3. MEP concept systems recommendations integrated with Cost Estimate

4. Develop City of La Quinta Design Development Cost Estimate a) Cost estimate inclusive of projected escalation costs.

5. Deliverables: two (2) hard copies and one (1) electronic copy (Microsoft Word/Excel format)
a. Design Development Plans
b. Provide an estimated cost in current dollars for estimated design, construction, inspection, furnishing and equipment, and contingency fees to meet the needs identified in the planning work. Cost Estimate shall provide a general breakdown of each facility, or cost/SF for Admin. Bldg., storage facilities, CNG move, etc.

E. Additional Scope of Work

1. Removal and decommission of CNG tank:
a. Demolition Plan and removal specifications
b. Permit application for “Above Ground Storage Tank System Closure Permit Application” (UN-064) per State Fire Marshall and local code requirements. c. Assumes the tank capacity is greater than 1,320 gallons. d. Excluded is the modification of the Site’s HMBP.

2. Additional Cost Estimate at Schematic Design Stage
a. Prepare a statement of probable cost at the Schematic Design stage for up to two design options.
292 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
3 3. Relocation of Water Truck Filling Station Water Source Line a. Reroute 2 M” existing water pipe to new location
b. Coordinate underground wet utilities and easement
c. Assume no floor drain is required
d. Assume no camlock terminal is required
II. ASSUMPTIONS & EXCLUSIONS

A. Signage Design

1. All exterior and interior signage is provided in this proposal. All street signage, building signage and interior room signage designations shall be provided by others, not a part of A&E professional services.

B. Environmental Land Planning

1. Professional services to entitle discretionary entitlements, mitigate negative declarations, CEQA are not included in our professional services. RY+AO has solicited a proposal from Michael Baker and Associates to provide preliminary entitlement <nding if required.

These services shall be provided upon request.

C. Tra c Engineering Services

1. Services of a traNc engineer were not designated as a requirement for this project and are excluded. Clari<cation, all vehicular traNc flow, truck turning radius studies, FTE/Visitor Parking and Fleet parking and circulation studies are included in RY+AO professional services.

D. Communications Tower

1. A&E team shall coordinate the connection of all communication to the City’s communication pole or tower, if leased or purchased. The installation of the communication pole or tower shall be provided by others, between the City and the communication tower vendor.

2. We have assumed meeting with the City’s BU’s, to de<ne functional requirements for the SCADA, Microwave, Radio, DAS, IT/Telecom for the proposed La Quinta operations yards for the purpose of designing the supporting MEP & Low Voltage infrastructure. All design and construction documentation/Bidding can be provided by Design Build contractor procured by the city or retained GC.

E. O$-Site Improvements

1. All o>-site improvements and utilities are unknown at the submittal of this proposal, therefore assumed not to be a part of this scope of work.

2. Upstream power study and power design to provide the site with more power than is supplied and exists at the site today to support proposed improvements.

F. Geotechnical Conditions

1. Geotechnical report shall be provided by the City. Modi<cations to project resulting from any unknown subsurface geological condition not disclosed in the RFP shall be provided as an additional service. By example, structural foundation design resulting from liquefaction, ground water conditions, remediation of building foundations resulting from 293 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
4 insuNcient soil bearing values, deep foundations, soil remediation.

G. Plumbing

1. Design the plumbing systems including domestic water, waste, vent where required. We will design plumbing systems only to 5 feet from the exterior. All site utilities are by the Civil Engineer. These include, but are not limited to, storm drain, sanitary sewer, domestic water, <re water, natural gas, and foundation drainage.

2. Sewage ejectors and sump pumps are excluded. We assume these will be gravity systems.

3. We assume a domestic water booster pump is not required.

4. We have excluded the design of grease waste interceptors.

H. Fleet Repair Building and Fleet Services

1. Assumption: There are no Fleet Repair services required for this project per RFP.

I. CNG Existing Fueling Tank Removal

1. Provide demolition plan and removal speci<cations.

2. Assume the tank capacity is greater than 1,320 gallons.

3. Permit application for: “Above Ground Storage Tank System Closure Permit Application (Un-064) per State Fire Marshal and local code requirement.

4. Excluded is the modi<cation of the Site’s HMBP.

J. Fire Protection

1. Design the <re sprinkler system. The design of the <re sprinkler system will consist of performance speci<cations. The contractor will complete shop drawings and hydraulic calculations and will be the engineer of record for the <re sprinkler system. We assume the base building risers are adequately sized for our use. We have excluded <re protection requirements for high pile storage, CNG fuel station, waste management/disposal station and any specialty <re protection in areas of battery energy systems.

2. We assume a <re pump and a <re water storage tank will not be required.

3. Design the <re alarm system. The design of the <re alarm system will consist of performance speci<cations and general location of <re alarm devices; the contractor will complete shop drawings and all calculations and will be the engineer of record for the <re alarm system.

4. Architect will retain a dry utility consultant to provide design and coordination with the local utility company for a new electrical service(s) to the project site.

5. We will provide lighting design for both the site and building. We assume all lighting to be utilitarian type. VCL shall specify any specialty lighting is required for this project.

6. Provide conduit infrastructure and point to point connections for voice, data, broadband, or television system and devices based on input from Client or from Client’s consultants.

7. Provisions for conduit infrastructure for security devices, backboxes, and conduit for security systems based on the input from Client or from Client’s consultants.

8. Design the power connections for building equipment, such as Client-provided equipment. Our documents do not include information that is contained on vendor drawings (such as wiring diagrams, electrical controls, etc.) 294 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
5 9. Solar PV system is required. We assume this to be by the Owner’s vendor or a separate consultant retained by the Architect as an additional service. If requested, we can provide system sizing calculations and a performance speci<cation for the Contractor to design/build the system. Should the City consider PV (other than code required infrastructure), battery energy storage and possibly a Microgrid infrastructure to produce power and possibly provide back-up power for their EV charging infrastructure, A&E shall provide these services as an additional service.

K. Electrical

1. Design the electrical normal power for the proposed work. a. A. The RFP does not indicate that an emergency generator is required. It is assumed that the A&E team shall design conduit provisions to allow for connection to a roll-up portable emergency generator. We have excluded the design of Emergency-Power for the entire site.
b. B. We assume the EV charging stations will be required to service employee and fleet parking lots which shall be designed to Code minimum. Additional chargers will require additional services fees.
c. C. Included in our professional services is consultation to provide design and coordination with the local utility company for a new electrical service(s) to the project site.
d. D. We will provide lighting design for both the site and building. We assume all lighting to be utilitarian type. If any specialty lighting is required, the Architect will be required to provide a lighting designer for the project in the event that AT’s lighting design studio is not retained.

L. Low Voltage/Audio Visual/Security

1. Develop program requirements for Low Voltage Cabling, Audio Visual and Security (access control & video surveillance) Systems. This will include a detailed review of the current programming and design documents developed to date. Work with the Client and project team to de<ne functional and technical requirements.

2. Design the low voltage cable plant for the facility. This will include all horizontal category data cabling, backbone copper/<ber, and Outside Plant (OSP) <ber connectivity necessary to support network connected devices. Network connected devices shall include Wi-Fi Access Points (We have excluded predictive Wi-Fi modelling studies which can be provided as and additional service), hardwired work area outlets, data to support audio visual and data to support security system IP devices. Non-category data cable for audiovisual (Audio, Video, Control etc.) and security (Access Control, Intrusion Detection, etc.) will be designed and speci<ed under each discipline. The intent is for all low voltage data cabling to be included in one comprehensive package for the purpose of bidding and installation.

3. We have excluded all drawings for all low voltage wiring relating to their systems associated the EV charging systems on the site as these are assumed to utilize cellular connectivity.

4. Design the pathway systems for the distribution of the horizontal, and riser backbone cabling infrastructure. Coordinate OSP pathway requirements to the Civil Engineer.

5. Design the ER/MDF and TR/IDF rooms to support all IT infrastructure and Client provided equipment. This will include a review of the power and grounding requirements that are required to support the active equipment to be located within these rooms. 295 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
6 6. Review plans for the EF/MPOE to ensure telco facilities are in place to deliver telco services. Telco services shall be ordered and installed by others.

7. Design the audiovisual systems for the ONce and Centralized Employee Facility. We have assumed this will include typical small, medium and large conference rooms for approximately 20% of the floorspace. Per the RFP responses, we have assumed the conference rooms shall double as training rooms.

8. Work with city provided vendor to provide the low voltage infrastructure to provide a paging system per the RFP response requirements.

9. Provide bidding and construction administration services for low voltage and audio-visual scopes of work. We excluded the design of a synchronized clock system.

M. Lighting Design Services

1. Interior Lighting for both oNce buildings, enclosed conditioned storage area, area beneath canopy, fleet washing, and parking structure lighting. a. Design of T-24 compliant lighting
b. Lighting Designer to select <xtures and equipment that have a 5+ years warranty and locally sourced Exterior Lighting for laydown areas, surface parking areas, hardscape areas and way<nding signage lighting for building connectivity on the site. c. Dark Sky compliant
d. Lighting Designer to select <xtures and equipment that are appropriate and durable for harsh weather.
e. Provide prescriptive-method Title 24 for mechanical, lighting and envelope compliance calculations and forms. If an energy model is required for the project or if performance Title 24 calculations are required, Alfatech will require additional services.
f. Coordinate with the structural engineer for all equipment anchorage. All structural calculations and details for anchorage are the responsibility of the structural engineer.
g. Coordinate our work with other team members.
h. If requested by Client, assist the design team and Client in their review and comment on the project cost estimate that is prepared by Client’s contractor or cost estimator. i. Prepare CSI-formatted speci<cation documents that describe the design intent.

N. Logistics Warehouse & Outdoor Storage

1. All warehouse high pile racking systems shall be coordinated by the A&E in collaboration with the City’s warehouse and logistics department. Services of specialized storage needs shall be identi<ed in Programming, between the A&E team and the City. The design of these systems shall be the responsibility of a specialized logistics consultant of the City’s choosing. City shall retain the logistics & storage consultant. A&E shall work with the City and its consultant to identify these specialized selections and speci<cation of these systems.

2. Systems shall include but not be limited to the following: high pile racking systems, mezzanine storage, secured storage, small parts conveying & carousel systems, outdoor racking, bar code scanning systems, inventory control systems, etc. 296 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
7 O. Hazardous Materials A&E surety precludes the design professionals from the identi<cation, consultation, mitigation, abatement, handling, identi<cation / certi<cation / design to address any hazardous materials contained in the geology of the site or hazardous assets which the City anticipates obtaining and storing on-site.

P. Primary Structure System of Buildings

1. Assumptions:
a. ONce and Crew Quarters – Up to twenty-<ve feet in height, single story oNce building, constructed with steel, Prefab steel, CMU, or timber framing with a lightweight roof structure made of metal deck or wood.
b. Warehouse/Storage –Provisions are provided to develop storage or warehouse buildings if required, each constructed with similar materials, either CMU or concrete tilt-up walls with a lightweight roof structure made of metal deck or wood. c. Assume ~12,500 SF of built space per the RFP.
d. Parking Canopies. Design for parking canopies are provided. Assumes a typical steel frame design and includes allowance for solar.
e. Fleet Maintenance Shop- excluded, not in scope.
f. Wash Bay – excluded, not in scope.
g. Maintenance Shop-unde<ned and to be determined. Design Development, Const. documentation, Bidding and Const. Admin. services for the development of a Maintenance Shop are not included in this scope of work. h. Misc site elements, assumed to be up to three (3) canopies are provided. i. Assume one site lighting pole design.
j. We have not included anchorage of warehouse storage and racking systems nor equipment anchorage but can upon request.
k. There will be one permit package for the project with all architectural, structural, and other consultant packages submitted concurrently.
l. The design and construction of all buildings will occur concurrently. Project phasing may require review of scope and fee.
m. Building Information Models (BIM) will contain elements modelled to a Level of Development (LOD) 200, unless otherwise noted. Refer to AIA Document G202- 2013

2. Exclusions:
a. Detailed design of secondary structural elements (i.e., window supports, curtain wall supports, exterior cladding, window washing equipment, elevator machine supports and miscellaneous metal supports).
b. Landscape structural elements such as site walls, trellis, etc. not speci<cally noted herein.
c. Geotechnical investigation and report
d. Material testing and destructive investigation
e. Special inspections during construction
f. Design of elements for exterior building maintenance g. Preparation of demolition documentation (scope of existing buildings unidenti<ed in the RFP.)
h. Engineering or inspection of contractor temporary works such as shoring, bracing, underpinning, or propping.
i. Work required to correct non-conforming construction undertaken by the contractor or unforeseen conditions.
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LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
8 j. Design of support/bracing/anchorage of mechanical, electrical, and plumbing (MEP) systems and furniture, <xtures, and equipment (FF&E) elements k. Services necessary due to signi<cant scope changes or design revisions after Phase I l. Services necessary due to signi<cant schedule extensions or accelerations Q. Dry Utilities

1. Assumptions:
a. Client/project/construction team to use utility company drawings and/or designs for construction documents.
b. Client/project team to provide project information to the level of detail required to allow for the calculation of future needs and demands and service provisions. c. Assumes client, or their assigned design team member(s) provides onsite and o>site civil, architectural, and landscape base <les.
d. All City <les will be provided to Moran Utility Services, Inc. for use in preparing and submitting to each dry utility company.
e. Occasionally dry utility companies require additional o>site base <les to be created by civil engineer. Field survey work, by others, may be required to allow full development of base <les and designs.
f. Assumes utility companies have adequate capacity to accommodate new services. g. Assumes that all existing dry utility facilities will be protected in place and any onsite removals will be complete before our e>orts commence.

2. Exclusions:
a. Excludes coordination with utilities for the quitclaim of any existing utility easements. b. Separate utility relocations or rearrangement to any existing facilities. c. Separate service extensions, relocations, or revisions to utility connections to neighboring properties.
d. Service to irrigation, or other facility meter pedestals. If required, separate work orders can be processed for an additional fee and processed as an addendum if required.
e. Any other separate design or coordination services related to o>site system reinforcement work, and/or separate streetlight installation or removal design and/or coordination.
f. Separate electric service extension work orders are excluded from this proposal. If the developer or the utility chooses to request these services as separate work orders, a change order would be required.
g. O>site upgrades, underground line reinforcements, processing of fault duty letters, obtaining encroachment permits, and processing EUSERC drawings. h. Location services, <eld survey, and base <le creation. i. Iterative dry utility composite changes mentioned above in scope description are included, excludes signi<cant revisions that result in site changes and redesign e>orts.
j. Preparation of as-builts.
k. Any electrical engineering, private lighting <xture selection, or low voltage system assessment.
l. Excludes reproduction or printing costs (client to provide printing account). m. Coordination or design services related to o>site relocations, rearrangements and/or reinforcements.
n. Processing of quitclaims of any existing easement vacated during project. 298 CLICK HERE to Return to Agenda

LA QUINTA MAINTENANCE & OPERATIONS YARD

SCOPE OF WORK
9 o. SoCal Gas Relocation(s)/Removal(s).
p. Coordination of any utility overhead to underground conversions.

R. Civil

1. The following is a partial list of the exclusions applicable to the Civil Services:
a. Easements with governing agencies (power, gas, telephone, cable, guy anchors, overhead utility poles)
b. TraNc Signal Studies/ Plans/ Modi<cations/ Reports
c. Soils/ Geotechnical consulting
d. Analysis of water and sewer systems serving areas adjacent to the proposed project, i.e., the preparation of regional or sub-regional analysis is not included. e. Shoring plans/ Exhibits/ Tie-back documents/ Encroachment Permits f. CEQA / EIR applications
g. O>-Site Street Lighting Plans
h. O>-Site Street Improvements
i. Post Construction ALTA Survey
j. Existing Conditions Topographic Survey- assume Dudek is providing survey + potholing.
k. CASp Certi<cation
l. Environmental Studies/ Hazardous Remediation’s
m. Phase 1& 2 Environmental Reports
n. Access and Utility Easements / Quitclaim
o. O>-Site Sanitary Sewer Flow Studies/ Reports
p. Caltrans Coordination & Design Documents
q. Record of Survey
r. Tentative Parcel Map
s. Final Parcel Map (With monumentation)
t. Percel Merger / LLA
u. Street Right-of-Way Dedication
v. Grease Interceptor Design and Sizing
w. TraNc Control Plans
x. Phasing Plans
y. O>-Site Street Improvements Plans, Utility Extensions, Integration of Public Transportation
z. O>-Site As-Built Plans
aa. Existing Underground Utility Scanning
bb. Federal Emergency Management Agency (FEMA) – CLOMR and LOMR

ASSUMPTIONS & EXCLUSIONS
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Exhibit B

Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Five Hundred Sixty Thousand Two Hundred Seven Dollars ($560,207) (the "Contract Sum"), comprised of $222,806 for Professional Planning and Design Services of Phase 1 as detailed in Exhibit B of the Agreement, $337,401 for Professional Planning and Design Services for Phase 2 as detailed in attachment to Exhibit B to this Amendment No. 1.

The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party' s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of the Agreement.

Phase 1 shall be paid as a lump -sum on percentage of completion basis not to exceed One Hundred Seventy-One Thousand Two Hundred Six Dollars ($171,206) per original agreement.

Phase 2 shall be paid as a lump -sum on percentage of completion basis not to exceed Three Hundred Thirty-Seven Thousand Four Hundred One Dollars ($337,401) as detailed in attachment to Exhibit B to this Amendment No. 1. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager.

Reimbursable Items shall be paid on a time and materials basis not to exceed Fifty -One Thousand Six Hundred Dollars ($51,600).
300 CLICK HERE to Return to Agenda
John
Raeber
- Specs
Cumming -
Cost
Estimator
Renderer
Principal
Project Director
(QA/QC)
Senior Designer
Senior Project
Architect
Senior Project
Manager
Project Manager
Senior Job Captain
Job Captain
Draftsperson
Junior Draftsperson
Partner
Senior Principal
Principal
Associate Principal
Associate
Senior Engineer
Lighting Designer
Engineer
Design Engineer
Designer
BIM Manager
BIM Specialist
BIM/CAD Operator
Project
Administrator
Administrative
Support
Principal
Associate Prinicipal
Project Engineer I
Revit Specialist
Dudek - Civil
Engineer III
Engineer II
Senior Designer
Senior Designer
Drafter I
Principal Landscape
Architect
Senior Landscape
Arch. / Project
Manager
Landscape Architect
President
Professional
Engineer (EE)
Sr. Project Manager
Associate Project
Manager
Electrical Designer
Lighting Designer
Drafter
Survey manager
Senior Surveyor
Survy Tech
Project Assitant
2 Person Survey
Crew (PW)
Aerial (subconsultant) $2510
fixed fee
Senior Engineer/
Commisssioning
Authority
Energy
Analyst/Commissio
ning Assistant
Specification Writer
Senior Cost
Manager
Renderings
$250 $230 $190 $190 $190 $180 $155 $145 $135 $130 $280 $265 $245 $220 $200 $170 $165 $155 $135 $120 $150 $125 $95 $90 $85 $300 $250 $150 $130 $239 $265 $230 $160 $161 $145 $170 $150 $125 $220 $200 $175 $125 $110 $110 $80 $210 $155 $140 $120 $310 $2510 $210 $150 $90 $200 $2500 PHASE II2.1 SCHEMATIC DESIGN2.1.1. Schematic Studies 12 76 80 2 8 4 60 80 4 4 2 4 6 4 24 24 16 67,574.00$

2.1.2. Structural Options 4 16 4 3,920.00$

2.1.3. MEP Systems Options 1 1 2 3 4 4 0 14 24 8 2 2 2 4 6 1 11,405.00$

2.1.4. Lighting Schematic 6 35 6,975.00$

2.1.5. Technology Schematic 2 12 24 5,840.00$

2.1.6. Conceptual BMP, SWPP, Site Water Retention Strategies 2 6 16 2 4,720.00$

2.1.7. Topo, Lot Boundaries, Concept Recommendations 2 6 8 3,190.00$

2.1.8. Dry Utility Concept Exhibits 8 5 10 3,535.00$
Subtotal Task 1 12 0 76 0 0 0 0 0 80 0 3 1 2 3 10 16 35 14 48 8 2 2 2 4 6 0 7 24 4 0 8 72 112 9 14 2 4 8 0 0 0 4 24 24 16 0 0 0 0 0 0 0 0 0 0 0 $ 107,159.00

2.2 DESIGN DEVELOPMENT2.2.1. Design Development Plans 18 112 114 120 2 2 2 6 8 6 32 24 22 6 6 8 6 8 8 52 32 4 42 60 5 10 2 4 6 16 $ 119,145.00

2.2.2. Outline Specifications 2 2 8 2 2 4 4 12 6 16 7,830.00$

2.2.3. Lighting Design Development 25 4,125.00$

2.2.4. Technology Design Development 12 28 5,820.00$

2.2.5. Design Development Cost Estimate 1 1 2 8 5 10 2 4 4 44 15,275.00$ Subtotal Task 2 18 0 114 0 0 0 114 0 120 0 2 2 2 6 8 18 25 32 52 22 6 6 8 6 8 0 11 61 32 0 8 50 60 10 20 2 6 8 0 4 8 4 12 6 16 0 0 0 0 0 0 0 0 16 44 0 $ 152,195.00

2.3 PROJECT MANAGEMENT2.3.1. Project Management 32 8 30 6 2 6 10 21 14 8 3 4 4 14 4 32,759.00$

2.3.2. Project Team Meetings 10 10 8 6 12 2 12 5 12 4 2 5 4 17,638.00$

2.3.3. QA/QC 4 2 4 3 4 2 2 4 2 5 6,130.00$
Subtotal Task 3 10 0 10 0 40 0 6 0 0 0 0 0 24 0 34 22 10 0 22 0 0 0 0 0 0 2 16 4 0 0 25 0 0 24 8 0 7 0 4 4 14 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 56,527.00$

2.4 ADDITIONAL SCOPE OF WORK2.4.1. Removal and Decommission of CNG Tank 2 3 20 3,380.00$

2.4.2. Additional Cost Estimate at Schematic Design Stage 4 45 9,760.00$

2.4.3. Relocation of Water Truck Filling Station Water Source Line 2 3 20 3,380.00$ Subtotal Task 3 0 0 0 0 8 0 0 0 0 0 0 0 0 0 6 0 0 0 0 40 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 0 16,520.00$ TOTAL HOURS (PHASE II) 40 0 200 0 48 0 120 0 200 0 5 3 28 9 58 56 70 46 122 70 8 8 10 10 14 2 34 89 36 0 41 122 172 43 42 4 17 16 4 8 22 12 36 30 32 0 0 0 0 0 0 0 0 16 89 0TOTAL COST (PHASE II) $10000 $0 $38000 $0 $9120 $0 $18600 $0 $27000 $0 $1400 $795 $6860 $1980 $11600 $9520 $11550 $7130 $16470 $8400 $1200 $1000 $950 $900 $1190 $600 $8500 $13350 $4680 $0 $10865 $28060 $27520 $6923 $6090 $680 $2578 $2000 $880 $1600 $3850 $1500 $3960 $3300 $2560 $0 $0 $0 $0 $0 $0 $0 $0 $1440 $17800 $0 $ 332,401.00 TOTAL LABOR - BASE $10,000 $0 $38,000 $0 $9,120 $0 $18,600 $0 $27,000 $0 $1,400 $795 $6,860 $1,980 $11,600 $9,520 $11,550 $7,130 $16,470 $8,400 $1,200 $1,000 $950 $900 $1,190 $600 $8,500 $13,350 $4,680 $0 $10,865 $28,060 $27,520 $6,923 $6,090 $680 $2,578 $2,000 $880 $1,600 $3,850 $1,500 $3,960 $3,300 $2,560 $0 $0 $0 $0 $0 $0 $0 $0 $1,440 $17,800 $0 $ 332,401.00 TOTAL HOURS - BASE 40 0 200 0 48 0 120 0 200 0 5 3 28 9 58 56 70 46 122 70 8 8 10 10 14 2 34 89 36 0 41 122 172 43 42 4 17 16 4 8 22 12 36 30 32 0 0 0 0 0 0 0 0 16 89 0

OPTIONAL TASKS

2.4.1 Photorealistic Rendering (Phase II) ($2500 per rendering) 2 5,000.00$ Subtotal Optional Tasks 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 5,000.00$ TOTAL HOURS (OPTIONAL TASKS) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2TOTAL COST (OPTIONAL TASKS) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5000 5,000.00$ TOTAL LABOR - BASE + OPTIONAL $10,000 $0 $38,000 $0 $9,120 $0 $18,600 $0 $27,000 $0 $1,400 $795 $6,860 $1,980 $11,600 $9,520 $11,550 $7,130 $16,470 $8,400 $1,200 $1,000 $950 $900 $1,190 $600 $8,500 $13,350 $4,680 $0 $10,865 $28,060 $27,520 $6,923 $6,090 $680 $2,578 $2,000 $880 $1,600 $3,850 $1,500 $3,960 $3,300 $2,560 $0 $0 $0 $0 $0 $0 $0 $0 $1,440 $17,800 $5,000 $ 337,401.00 TOTAL HOURS - BASE + OPTIONAL 40 0 200 0 48 0 120 0 200 0 5 3 28 9 58 56 70 46 122 70 8 8 10 10 14 2 34 89 36 0 41 122 172 43 42 4 17 16 4 8 22 12 36 30 32 0 0 0 0 0 0 0 0 16 89 2 RY+AO - Architectural AlfaTech - MEP / Lighting / Low Voltage Holmes - Structural Dudek - Civil DUEx - Dry Utilities In-Site - Landscape Architectural Visual Concepts - Site Lighting NV5 - Surveying VCA Green - Commissioning 301
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Site Plan Exhibit
Existing Public Works Yard
Total Acreage = 10 acres
(Not to Scale)
Legend
Public Works Yard
ATTACHMENT 3
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT

RECOMMENDATION
Adopt a Resolution authorizing the City Manager, or designee, to issue conditions related to the City’s Short-Term Vacation Rental Program in accordance with Section 3.25.070(P) of the La Quinta Municipal Code, to help aid and shelter persons negatively affected by the fires proclaimed as a State of Emergency proclaimed by the Governor of California in Los Angeles and Ventura Counties due to the Palisades fire and windstorm conditions, causing multiple fires.

EXECUTIVE SUMMARY
 On January 7, 2025, the Governor of California proclaimed a State of Emergency to exist in Los Angeles and Ventura Counties due to the Palisades Fire and windstorm conditions, which have now caused multiple fires, including the Palisades, Eaton, Hurst, Lidia, Sunset, and Woodley Fires.
 Pursuant to Section 3.25.070(P) of the La Quinta Municipal Code (LQMC) related to the short-term vacation rental (STVR) program, the City Manager, or designee, has the authority to impose additional conditions on the use of any STVR unit to ensure any potential secondary effect unique to the subject STVR unit are avoided or adequately mitigated.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
On January 7, 2025, the Governor of California proclaimed a State of Emergency to exist in Los Angeles and Ventura Counties due to the Palisades Fire which ignited that day in Los Angeles County, quickly burning over 1,200 acres. High winds, low humidity, and dry conditions increased the intensity and spread of the Palisades Fire, causing imminent threat to life with Red Flag warnings in effect in both counties; and which have now caused multiple fires, including the Palisades, Eaton, Hurst, Lidia, Sunset, and Woodley Fires.

BUSINESS SESSION ITEM NO. 2
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AGENDA TITLE: ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO

ISSUE CONDITIONS RELATED TO THE SHORT-TERM VACATION RENTAL

PROGRAM TO HELP AID AND SHELTER PERSONS NEGATIVELY AFFECTED BY

THE FIRES PROCLAIMEND AS A STATE OF EMERGENCY IN LOS ANGELES AND

VENTURA COUNTIES
Pursuant to Section 3.25.070, Subsection (P), of the LQMC, the City Manager, or designee, has the authority to impose additional conditions on the use of any STVR unit to ensure that any potential secondary effect unique to the subject STVR unit are avoided or adequately mitigated.

Proposed is a Resolution authorizing the City Manager, or designee, to issue conditions, to be applicable on a temporary basis, for residences that are shown and proven to be used as STVR units, as defined in Chapter 3.2 of the LQMC, in furtherance of housing persons negatively affected by the fires in Los Angeles and Ventura Counties to help aid and shelter fire victims.

The City Manager, or designee, shall publish on the City’s internet website the conditions issued pursuant to this Resolution. The conditions shall include allowable modifications to the Operational Requirements and Standard Conditions in Section 3.25.070 of the LQMC, including, but not limited to, allowances for a temporary increase in the number of overnight and daytime occupants due to the need to aid and shelter fire victims, provided potential secondary effects unique to the subject STVR unit are avoided or adequately mitigated. The conditions shall include a method for the City Manager, or designee, to verify that STVR units claiming the ability to operate under the temporary conditions authorized by the proposed Resolution are sheltering persons negatively affected by the fires in Los Angeles and Ventura Counties.

The City Manager, or designee, shall report back to Council no later than 90 days after the adoption of this Resolution, at which time the Council may review any conditions issued pursuant to this Resolution and may consider whether there is a continuing need for temporary conditions issued and available to STVR units due to existing State of Emergency.

ALTERNATIVES
Council may elect not to adopt the proposed resolution, or adopt it with modifications.

Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
304 CLICK HERE to Return to Agenda
RESOLUTION NO. 2025 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, AUTHORIZING THE CITY

MANAGER, OR DESIGNEE, TO ISSUE CONDITIONS

RELATED TO THE SHORT-TERM VACATION RENTAL

PROGRAM TO HELP AID AND SHELTER PERSONS

NEGATIVELY AFFECTED BY THE FIRES PROCLAIMED

AS A STATE OF EMERGENCY IN LOS ANGELES AND

VENTURA COUNTIES
WHEREAS, on January 7, 2025, the Governor of California proclaimed a State of Emergency to exist in Los Angeles and Ventura Counties due to the Palisades Fire which ignited that day in Los Angeles County, quickly burning over 1,200 acres; and WHEREAS, high winds, low humidity, and dry conditions increased the intensity and spread of the Palisades Fire, causing imminent threat to life with Red Flag warnings in effect in both counties; and which had caused multiple fires, including the Palisades, Eaton, Hurst, Lidia, Sunset, and Woodley Fires; and
WHEREAS, Pursuant to Section 3.25.070, Subsection (P), of the La Quinta Municipal Code (LQMC), the City Manager, or designee, has the authority to impose additional conditions on the use of any short-term vacation rental (STVR) unit to ensure that any potential secondary effect unique to the subject short-term vacation rental unit are avoided or adequately mitigated; and
WHEREAS, this resolution shall authorize the City Manager, or designee, to issue conditions, to be applicable on a temporary basis, for residences that are shown and proven to be used as short-term vacation rental unit (as defined in Chapter 3.25 of the LQMC) in furtherance of housing persons negatively affected by the fires in Los Angeles and Ventura Counties, with the conditions to be issued to help aid and shelter fire victims.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The City Council hereby adopts each recital set forth above as a specific finding.

SECTION 2. The City Council hereby authorizes the City Manager, or designee, to exercise the authority granted in Section 3.25.070, Subsection (P), of the La Quinta Municipal Code, to issue conditions, to be applicable on a temporary basis, for residences that are used as short-term vacation rental units (as defined in Chapter 3.25 of the LQMC) in furtherance of housing persons negatively affected by the fires in Los Angeles and Ventura Counties, with the conditions to be issued to help aid and shelter fire victims. 305 CLICK HERE to Return to Agenda
Resolution No. 2025 – xxx
Short-Term Vacation Rental Program Temporary Conditions due to the proclaimed State of Emergency Adopted: January 21, 2025

SECTION 3. The City Manager, or designee, shall publish on the City’s internet website the conditions issued pursuant to this Resolution. The conditions shall include allowable modifications to the Operational Requirements and Standard Conditions in Section 3.25.070 of the LQMC, including, but not limited to, allowances for a temporary increase in the number of overnight and daytime occupants due to the need to aid and shelter fire victims, provided potential secondary effects unique to the subject short-term vacation rental unit are avoided or adequately mitigated. The conditions shall include a method for the City Manager, or designee, to verify that short-term vacation rental units claiming the ability to operate under the temporary conditions authorized by this Resolution are sheltering persons negatively affected by the fires in Los Angeles and Ventura Counties.

SECTION 4. The City Manager, or designee, shall report back to the City Council no later than 90 days after the adoption of this Resolution, at which time the City Council may review any conditions issued pursuant to this Resolution and may consider whether there is a continuing need for temporary conditions issued and available to short-term vacation rental units due to the existing State of Emergency.

SECTION 5. This Resolution shall go into effect upon adoption.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of January 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
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Resolution No. 2025 – xxx
Short-Term Vacation Rental Program Temporary Conditions due to the proclaimed State of Emergency Adopted: January 21, 2025

APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: DISCUSS LA QUINTA YOUTH COLLECTIVE PROGRAM

RECOMMENDATION
Discuss La Quinta Youth Collective Program.

EXECUTIVE SUMMARY
• The La Quinta Youth Collective (LQYC) is a program for high school students designed to increase youth engagement and participation in local government. • The program includes monthly meetings, a community service project, and activities to help develop skills in communication and career exploration. • Staff is seeking Council’s feedback about the program.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
In an effort to increase youth engagement and participation in local government, staff has developed the LQYC which includes monthly meetings, a group community service project, and activities to help develop skills in communication and career exploration.

During the monthly meetings, the LQYC will connect with City leaders to learn more about how municipalities serve their residents, the function of each City department, and career opportunities within those departments. The LQYC will also be encouraged to attend Commissions and Council meetings to provide input on arts and community programs and collaborate on citywide initiatives. Additionally, the LQYC will be tasked with organizing a group community service project (Attachment 1) benefiting a community or cause of their choosing and the program will culminate with a presentation to Council.

The LQYC Program Guide (Attachment 2) highlights program goals and objectives, duties and responsibilities, and is a reference guide for participating youth as they progress through the program.

Any student attending a high school in La Quinta l (public, private, or homeschool) maintaining a 2.5 grade point average (GPA) is eligible to apply to serve on the LQYC.

Staff will begin enrollment efforts by collaborating with the La Quinta High School and the Public Service Academy to promote the program and enlist students through an application process (Attachment 3). Incentives for participation include community service STUDY SESSION ITEM NO. 1
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hours and scholarship opportunities for eligible students (Attachment 4). Staff received input on the LQYC from the Arts and Community Services Commission during the December 9, 2024, regular meeting. Staff are now seeking Council’s feedback regarding the LQYC program structure, curriculum, and incentives for participating.

ALTERNATIVES
Staff does not recommend an alternative as this item is solely for discussion Prepared by: Michael Calderon, Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Community Service Project Description

2. LQYC Program Guide and Schedule

3. LQYC Application

4. LQYC Scholarship Guidelines & Application
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C O L L E C T I V E
YOUTH

C A L I F O R N I A
QYCL

COMMUNITY SERVICE GROUP PROJECT
LQYC Community Service Project Introduction
La Quinta Youth Collective will work together and collaborate with city staff to make a positive impact on their local community by organizing a community service project. LQYC will begin researching and planning their project during their first meeting, and continue to organize project goals, roles, and timelines through out the program. The community service project will be implemented in May, followed by a presentation summarizing the project during a City Council meeting.

What is community service?
Community Service refers to volunteer work that is usually organized by a group within a specific community. It involves helping others and contributing to the welfare of the community. Community service is one of the most common ways youth can impact their communities.

What are the benefits of participating in community service? Participating in community service benefits both the community and the volunteers. For volunteers, it can lead to increased psychological well-being, physical activity, career opportunities, development of soft skills, and memorable life experiences. It connects you to others; by helping you make new friends, expand your network, and boost your social skills.

What should I consider when choosing a community service project? When choosing a community service project, consider factors such as your interests. skills, target population (children, adults, seniors), type of work (physical, online), location, time commitment, and impact you want to make. It’s also helpful to contact the organization when applicable to ensure your goals align with their needs.

ATTACHMENT 1
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Examples of Community Service Projects
Environmental Action
Beautification - Coordinate and clean up a park, school campus, neighborhood, street, district, etc.

Implement a community/school garden, plant trees/native plant species, develop a Green Living Tip Sheet and share it
Host a Community Recycling Drive; people donate gently used items to support local shelters Help environmental organizations to promote and market on their social media, website, etc.

Health & Wellness
Health - Conduct an activity or event concerning health issues in their community (antibullying, sustainability efforts, mental health)
Organize free public exercise or meditation classes
Spearhead an initiative to make free health products available in school restrooms Organize drug-free workshops and awareness campaigns
Volunteer for a crisis hotline, bring help and support to people in emergencies Walk dogs for elderly or infirm community members
Service
Toys for Tots - A holiday project done in cooperation with other community groups to collect and distribute toys to youth from low income or disadvantaged families and communities Food Drive - A project that allows youth to be visible in the community by collecting donated nonperishable foods. Donations can be given to the local food bank, homeless shelter, or soup kitchen Volunteer at a local animal shelter
Senior Tech Night - help aged individuals understand the basics and offer tech support Host Special Olympics - help children with disabilities shine Mentor or tutor younger students
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OCTOBER

MARCH - APRIL

C O L L E C T I V E
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C A L I F O R N I A
QYCL

NOVEMBER - DECEMBER

JANUARY - FEBRUARY
MAY
Community Service Project Introduction
Discuss and organize Community Service Project
Organize and prepare Community Service Project
Determine and discuss Community Service Project
Execute and present Community Service Project
Timeline of
Community Service Project
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PROGRAM GUIDE
Vision
To empower the youth of La Quinta to become self-driven leaders, innovative thinkers, and effective communicators while fostering a community of young individuals who embrace change and seize opportunities to shape a brighter future.

Mission
Youth will collaborate with the Community Services Department to improve and provide input on community programs, and encourage participation among young people in community affairs. The goal is to empower youth to become civically engaged leaders and equip them with skills for self-sufficiency, career development, and civic life.

Guiding Principles
Accountability: Take ownership of our work and ask for/give help when needed.

Discovery: Explore new skills and ideas.

Innovation: Use creativity and persistence to solve problems.

Inclusivity: Respect each other and embrace our differences.

Integrity: Adhere to strong morals and are honest in our actions and decisions.

Service: Community driven and provide appropriate services understanding the value of partnerships.

Teamwork: Stronger when we work together.

Fun: Enjoy and celebrate the work we do!
ATTACHMENT 2
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Goals & Objectives
Assist in evaluation and planning of arts, recreation, and community programs with an emphasis on local youth
Collectively identify the issues facing La Quinta Youth Develop leadership skills and promote community engagement Effectively voice the concerns of youth in La Quinta
Participate in City Events by assisting staff with set up, breakdown, and organization Participate in public meetings and provide input to the Arts and Community Services Commission and City Council
Develop understanding of local government operations, policies, and procedures Develop understanding of career opportunities within local government Organize and implement a Community Service Project
Program Guidelines
Membership
Students who attend a La Quinta High School (public, private, or homeschool) Must meet and maintain a minimum 2.50 GPA requirement
Program duration shall reflect that of one (1) school calendar year Interested students must submit a complete application, including a letter of recommendation, by the scheduled deadline.
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Attendance
LQ Youth Collective members are expected to be on time and encouraged to attend all LQYC Meetings, ACSC Quarterly Meetings, and select City events.

LQ Youth Collective members shall be available to meet once a month during the school year LQ Youth Collective members shall be willing to participate and provide input in meetings, events, presentations, etc.

Any absences shall be called in to the LQ Youth Collective City Staff Liaison Meetings
The LQ Youth Collective shall meet monthly at city hall for 60 - 90 Minutes Regular meetings of the LQ Youth Collective shall be held on (day and time TBD) LQ Youth Collective shall deliver a presentation of their Community Service Project to City Council during a City Council meeting
Staff Liaison
The LQ Youth Collective shall have a staff liaison designated by the Community Services Department. The staff liaison shall support the LQ Youth Collective in carrying out the mission, goals and objectives, and provide facilities for meetings and other activities as necessary.

Program Incentives
Community Service Hours
Professional Development
Promote Youth Engagement and Community Dialogue
$125 Gift Card for freshmen and sophomores for school supplies upon completion of program $1,000 Scholarship Opportunity for Junior Students
$1,500 Scholarship Opportunity for Senior Students
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Program Overview
October: Meeting 1 - Introduction of La Quinta Youth Collective Program and Community Services Department
November: Meeting 2 - City Clerk Department
December: Meeting 3 - Human Resources
January: Meeting 4 - City Manager’s Office, Economic Development and Marketing February: Meeting 5 - Public Safety and Code Enforcement March: Meeting 6 - Finance Department
April: Meeting 7 - Design and Development Department and Public Works Department May: Meeting 8 - City Council
May: City Council Meeting - LQYC Community Service Project Presentation Learning Objectives
October - Meeting 1
Introduction of La Quinta Youth Collective Program and Community Services Department Learning Objectives:

Build a sense of community and understand the importance of working as a team Become more familiar and learn more about each person
Review the expectations and rules of the youth program
Learn about the Community Services Department and its partnership with the LQ Youth Collective November - Meeting 2
City Clerk Department (Local Government 101)
Learning Objectives:

Explore perspectives of governance and form personal understanding of local government processes
Learn who governs the City of La Quinta
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December - Meeting 3
Human Resources
Learning Objectives:

Learn the basic functions of the HR department, including recruitment, hiring, employee benefits, training and development, workplace safety, and legal compliance Emphasize the importance of positive employee relations and a healthy work culture within the organization
January - Meeting 4
City Manager’s Office, Economic Development, and Marketing Learning Objectives:

Learn how the City works with new and existing businesses to encourage investment in the community and employment opportunities
Learn about housing programs and how the development of housing is guided by the goals, objectives, and the City’s General Plan to meet the housing needs of existing and future residents in all areas of the city
Understand legislative advocacy and how Federal and State Legislation may impact the city and its residents
Learn how the Marketing office plans and implements a comprehensive marketing program for La Quinta
Understanding the collaboration between contract waste management and the City to ensure all State compliance requirements are met and informing all residents of waste and recycling services programs
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February - Meeting 5
Public Safety and Code Enforcement
Learning Objectives:

Learn about the services provided by the Riverside County Sheriff’s Department and Fire Division Learn how the LQ Emergency Management Division works with all City Departments and partner agencies
Understand how the Code Compliance Division works to promote and maintain a safe environment March - Meeting 6
Finance Department
Learning Objectives:

Learn how the Finance Department initiates the budget process each year Understand how the Finance Department completes a thorough analysis of revenue funding sources to estimate available funds for the fiscal year Learn how the proposed Preliminary Budget is presented to City Council and then changed to the Final Budget proposed for adoption in June of each year Learn of the revenue funding sources for the City and how money is spent 319 CLICK HERE to Return to Agenda

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April - Meeting 7
Design & Development and Public Works
Learning Objectives:

Learn about the various teams that work together to keep the City of La Quinta beautiful, wellmaintained, and safe Understand the process of permits and business licenses, etc.

Discuss how the City can further enhance the well-being of residents, property owners, businesses, and visitors
Gain insight on the functions performed by the Public Works Development Team and upcoming PW projects.

May - Meeting 8
City Council
Learning Objectives:

Meet City Mayor and City Council Members
Learn about the roles and responsibilities of the Mayor and Council Understand the basic structure of local government and city council meetings Discuss issues currently impacting the City of La Quinta May - City Council Meeting
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C O L L E C T I V E

C A L I F O R N I A
LQYC
City of La Quinta Youth Collective
Application for 2025-2026

PROGRAM EXPECTATIONS
Attend all LQYC meetings
Attend Arts and Community Services Commission (ACSC) Meetings Participate in City of La Quinta community events
Communication, Collaboration, and Participation

ATTENDANCE POLICY
The success of this program depends on each participant’s commitment to participating in every monthly meeting, being punctual, completing community service, leadership and making a difference.

PROGRAM CALENDAR - MEETINGS
October 2025 to May 2026
*Tentative Date: Every 2nd Wednesday of the month at 4:00pm Topics include: Activity/Event Planning and Responsibility, Community Service Project, Ice Breakers, Learning each City Department’s roles and functions, Team Building, Communication and Public Speaking Workshops.

Are you ready to make a difference in your community? The La Quinta Youth Collective (LQYC) is your chance to amplify the voice of youth in La Quinta. LQYC members will work closely with City leaders to provide valuable insight on community programs, events, and City initiatives while gaining skills and experience in leadership, community service, collaboration, and more. Don’t miss this chance to be a leader, make connections, and inspire positive changes in your community!

ELIGIBILITY
LQYC is open to all high school students who attend public, private, or home schools located in the City of La Quinta.

Interested students should:

Demonstrate leadership in school and/or community activities Express an interest in learning more about creating a change in their community Be open minded and willing to work with their peers
Commit to 100% participation in all LQYC leadership activities ATTACHMENT 3
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C A L I F O R N I A
LQYC

SELECTION PROCESS
The Community Services Department will review all LQYC applications. LQYC does not discriminate on the basis of gender, race, religion, national origin, or disabilities. ALL APPLICATIONS ARE KEPT CONFIDENTIAL.

Applicants will be notified by a date to be determined.

Applicants will be notified via email of the Community Services Departments decision. 2025-2026 YOUTH COLLECTIVE

APPLICATION CHECKLIST
Read the application packet thoroughly
Complete all sections of the application
Be sure you and your parent/guardian sign the application Submit completed application to the Community Services Department via email. Email to [email protected]
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Phone:

YOUTH

C O L L E C T I V E

C A L I F O R N I A

PERSONAL INFORMATION
PLEASE PROVIDE BRIEF RESPONSES TO THE QUESTIONS BELOW:

1. Please tell us a bit about yourself.

2. Why are you interested in joining the LQYC?
Full Name:

Preferred name to be called:

Mailing Address:

City: Zip Code:

Home Phone: Cell Phone:

Date of Birth: Email Address:

School: Grade: Shirt Size:

Parent/Guardian Name: Email:

Relationship:

Parent/Guardian Name: Email:

Relationship: Phone:

3. Have you been involved with any activities in the community? If so, please describe your activities and your role.
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C O L L E C T I V E

C A L I F O R N I A

5. What areas of interest would you like the LQYC to work on? PLEASE PROVIDE BRIEF RESPONSES TO THE QUESTIONS BELOW:

4. What qualities, skills, and resources would you bring to the LQYC?

6. What do you see as the goals and objectives of the LQYC? How would you help achieve these objectives and goals?

7. Other comments and/or ideas as to how you as a member of the selected LQYC could benefit the City of La Quinta.

COMMUNITY AWARENESS
Compose a paragraph in response to the following question. Your response can be sent as a separate attachment or included on this page. Please keep your response brief; no more than ½ page in length. Question: What do you think are the three (3) most important issues facing young people today and what are your suggestions in dealing with these issues? 324 CLICK HERE to Return to Agenda
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C A L I F O R N I A
Participant’s Name:

Applicants signature Date

YOUTH COLLECTIVE RECOMMENDATION
LQYC applicants must submit a recommendation from a teacher or school advisor. Ask them to write on your leadership abilities, communication skills, and/or peer relationships.

PARTICIPANT AGREEMENT
I attest that all information provided is correct. I have read through and understand the LQYC program requirements and attendance policy, and if selected, will meet the program requirements and abide by the attendance policy. Please keep a copy of the 2025- 2026 LQYC application as a reference.

AGREEMENT TO FOLLOW POLICIES AND CONDUCT FORM
I/We agree to read and follow the policies and understand the curriculum of LQYC. My signature is proof of my intention to execute a complete and unconditional agreement as to all terms and conditions contained above. I am of lawful age and competent to sign this affirmation.

I HAVE FULLY INFORMED MYSELF AS TO THE CONTENTS OF THIS RELEASE AND HAVE READ THE SAME PRIOR TO SIGNING.

Signature of Parent/Guardian: Date
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C A L I F O R N I A
Participant’s Name:

Signature of Parent/Guardian Date

PHOTO AND VIDEO RELEASE FORM
I authorize and agree that the City of La Quinta and LQYC may take and use photographs or videos of myself or my child as needed for its record keeping, advertising, social media, and/or public relations projects and that I have no rights to the same and will not be compensated for the same. My signature is proof of my intention to execute a complete and unconditional waiver and release of all liability pursuant to the terms herein, and agreement as to all terms and conditions contained above. I am of lawful age and competent to sign this affirmation. I HAVE FULLY INFORMED MYSELF AS TO THE CONTENTS OF THIS RELEASE AND HAVE READ THE SAME PRIOR TO SIGNING.

Signature of Parent/Guardian: Date

PARENTAL PERMISSION
Parent/Guardian: By applying for the LQYC your child is making a commitment to take part in an outstanding leadership development program. This form is to verify that you are aware of the attendance policy and program requirements listed on page 1 of the application. Session times and days will be voted on by LQYC members to ensure the best possible attendance for everyone involved.

Upon selection to participate in LQYC, students are expected to attend all meetings.

I have read and understand the LQYC program requirements, including attendance policy. My son/daughter/ward has my support and permission to participate in the 2025-2026 La Quinta Youth Collective program.
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C A L I F O R N I A
QYCL

CITY OF LA QUINTA

LQYC SCHOLARSHIP

PROGRAM
The City of La Quinta has established a scholarship fund to provide financial assistance to qualified students who are pursuing post-secondary education. Scholarships are available for junior and senior students attending a La Quinta high school after completing one year of service in the La Quinta Youth Collective (LQYC). By championing La Quinta youth, the City hopes to develop dedicated leaders committed to betterment of their community through citizenship, integrity, and civic involvement, Guidelines
Junior applicants are eligible to apply for a $1,000 scholarship after completing one year of service in the LQYC.

Senior applicants are eligible to apply for a $1,500 scholarship after completing one year of service in the LQYC.

Scholarship funding must not exceed $2,500 per recipient.

Applicants who are awarded funding must provide a reconciliation form documenting that scholarship funds were used for eligible purchases.

Eligible purchases include school supplies, laptop/desktop equipment, college/vocational school applications or training materials, books, uniforms, etc.

ATTACHMENT 4
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All applicants must submit the following:

Completed Application
Unofficial transcripts confirming 2.5 minimum GPA requirement In addition to the documents listed above, senior students must also submit the following:

One (1) official transcript verifying graduation of high school Proof of acceptance or enrollment of accredited college, university, or trade school *Consult the Junior and Senior Scholarship Applications for additional details.

Qualifications
Must be a senior or junior attending a La Quinta high school (public, private, or homeschool).

A minimum cumulative GPA of 2.5
Must not have more than two (2) LQYC monthly meeting absences for the school year in which you are applying.

Must have participated in the LQYC group community service project for the school year in which you are applying.

Completion of one (1) year of service in the LQYC.

Applicants will be awarded based on the following conditions:

Academic Achievement
Dedication to community service and/or community involvement One-page essay
Participation in LQYC program
Deadline
Scholarship applications must be submitted by the deadline indicated on the application form.

Review Process
Applications will be reviewed, approved, and/or denied by the Community Services Department. 328 CLICK HERE to Return to Agenda
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C A L I F O R N I A
LQYC
City of La Quinta
La Quinta Youth Collective
Junior Scholarship Application
Eligibility
Must be a junior attending a La Quinta high school (public, private, or homeschool).

Must maintain a minimum cumulative GPA of 2.5
Must not have more than two (2) LQYC monthly meeting absences for the school year in which you are applying.

Must have participated in the LQYC group community service project for the school year in which you are applying.

Completion of one (1) year of service in the LQYC.

To apply for the LQYC junior scholarship, complete and submit the application below by TBD DATE. Contact the Community Services Department at
[email protected] or 760.777.7014
Review Process
Scholarship applications are reviewed, approved, and/or denied by the Community Services Department and are awarded based on the following conditions:

Academic Achievement
Dedication to community service and/or community involvement One-page essay
Participation in the LQYC program
Applications must be submitted by TBD DATE by one of the following methods:

1. Email
Save completed application and attachments as a PDF and email to [email protected]

2. In Person
Submit paper copies of completed application and attachments to the Community Services Department at La Quinta City Hall.

The City of La Quinta’s scholarship program awards junior high school students up to $1,000 after completing one year of service in the La Quinta Youth Collective (LQYC). 329 CLICK HERE to Return to Agenda
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PERSONAL INFORMATION
PLEASE indicate the name(s) of the post-secondary institution(s) (college, university, trade school, and/or vocational schools) you are interested in attending:

Anticipated Enrollment Date:

Scholarship funding can be applied towards eligible items including school supplies, application fees, training materials, laptop/desktop equipment, books, uniforms, etc. for post-secondary schools or institutions. If awarded scholarship funding, list the materials and/or fees you plan to purchase using scholarship funds. Purchases made using scholarship funds must be documented in the Scholarship Reconciliation form and submitted to the Community Services Department within one (1) year after receiving scholarship funding.

Full Name:

Date of Birth
Mailing Address:

City: Zip Code:

Home Phone: Cell Phone:

Indicate the year(s) serving in the LQYC:

Email Address:

High School Attending: Anticipated Graduation Date:

Parent/Guardian Name: Email:

Relationship: Phone:
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C A L I F O R N I A

QUESTIONS

1. How has your participation in the LQYC helped shape your perspective of local government? ESSAY
In a one (1) page essay, describe the community issues that are important to you and how you will make a positive impact for your fellow community members. *Prompts to consider when crafting your essay include:

Describe the outcome of your LQYC community service project and your specific role during the organization and/or implementation process.

What does it mean to be a leader in your community?
*Applicants are not required to respond to every prompt. Prompts are listed as suggestions to help with the writing process.

REQUIREMENTS
Applicant essays must:

Be one (1) page
Be typed with a 12-point font
Be coherent and well organized
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LQYC
City of La Quinta
La Quinta Youth Collective
Senior Scholarship Application
Eligibility
Must be a senior attending a La Quinta high school (public, private, or homeschool).

Must maintain a minimum cumulative GPA of 2.50
Must not have more than two (2) LQYC monthly meeting absences for the school year in which you are applying.

Must have participated in the LQYC group community service project for the school year in which you are applying.

Completion of one (1) year of service in the LQYC.

To apply for the LQYC senior scholarship, complete and submit the application below by TBD DATE. Contact the Community Services Department at
[email protected] or 760.777.7014
Review Process
Scholarship applications are reviewed, approved, and/or denied by the Community Services Department and are awarded based on the following conditions:

Academic Achievement
Dedication to community service and/or community involvement 1 - 2 page essay
Participation in the LQYC program
Applications must be submitted by TBD DATE by one of the following methods:

1. Email
Save completed application and attachments as a PDF and email to [email protected]

2. In Person
Submit paper copies of completed application and attachments to the Community Services Department at La Quinta City Hall.

The City of La Quinta’s scholarship program awards senior high school students up to $1,500 after completing one year of service in the La Quinta Youth Collective (LQYC). 332 CLICK HERE to Return to Agenda
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PERSONAL INFORMATION
PLEASE indicate the name(s) of the post-secondary institution(s) (college, university, trade school, and/or vocational schools) you are interested in attending. If you have already been accepted to an institution, attach proof of acceptance and/or enrollment.

Provide a program description of the post-secondary institution you plan to attend or have been accepted:

Anticipated Completion Date:

Scholarship funding can be applied towards eligible items including school supplies, application fees, training materials, laptop/desktop equipment, books, uniforms, etc. for post-secondary schools or institutions. If awarded scholarship funding, list the materials and/or fees you plan to purchase using scholarship funds. Purchases made using scholarship funds must be documented in the Scholarship Reconciliation form and submitted to the Community Services Department within one (1) year after receiving scholarship funding.

Full Name:

Date of Birth
Mailing Address:

City: Zip Code:

Home Phone: Cell Phone:

Indicate the year(s) serving in the LQYC:

Email Address:

High School Attending: Anticipated Graduation Date:

Parent/Guardian Name: Email:

Relationship: Phone:
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YOUTH

C O L L E C T I V E

C A L I F O R N I A

QUESTIONS

1. Describe your involvement in the LQYC. What did you gain and/or learn from being in the program and how has that influenced you moving forward?

2. Why is community involvement important and how can you be an influential civic leader in your local community?

AUTOBIOGRAPHICAL ESSAY
In a 1 - 2 page essay, please provide an autobiographical statement detailing your accomplishments, education/career goals, and/or meaningful life experience that are significant to you. *Prompts to consider when crafting your essay include:

Where do you see yourself in five (5) years?
Describe your experience with volunteering or community service.

How would receiving s scholarship from the City of La Quinta help you in achieving your academic or career goals?
*Applicants are not required to respond to every prompt. Prompts are listed as suggestions to help with the writing process.

REQUIREMENTS
Applicant essays must:

Be 1 -2 pages
Be typed with a 12-point font
Be coherent and well organized
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2024-0001 FOR 14 SINGLE-FAMILY RESIDENTIAL UNITS AND INTRODUCE FOR FIRST READING AN ORDINANCE APPROVING DEVELOPMENT AGREEMENT 2024-0001 TO

ESTABLISH THE RESPONSIBILITIES OF THE DEVELOPER FOR BRAVO ESTATES (TTM 31852); CEQA: THE DESIGN AND DEVELOPMENT DEPARTMENT HAS

DETERMINED THAT THE PROJECT IS CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-495; LOCATION: NORTHWEST CORNER OF AVENUE 52 AND

MADISON STREET

RECOMMENDATION
A. Make a finding that adopting Resolution No. ___ and Ordinance No. ___, are consistent with the previously adopted Mitigated Negative Declaration, Environmental Assessment 2003-495.

B. Adopt a resolution to approve Site Development Permit 2024-0001 for the Bravo Estates development.

C. Move to take up Ordinance No. ___ by title and number only and waive further reading approving Development Agreement 2024-0001 for the Bravo Estates development.

D. Move to introduce for first reading Ordinance No. __ approving Development Agreement 2024-0001 for the Bravo Estates development.

EXECUTIVE SUMMARY
 Tract 31852 was approved by Council on August 17, 2004, for 14 single-family residential units. This development has not been constructed. The site is located on the northwest corner of Avenue 52 and Madison Street (Attachment 1).  The developer for Bravo Estates, applicant, proposes architecture and landscaping plans for approval under a Site Development Permit (SDP) and a Development Agreement (DA) to allow Short-Term Vacation Rental (STVR) of the residential units (Attachment 2).
 In order to approve the SDP and DA Council must:

PUBLIC HEARING ITEM NO. 1
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1) Make a finding that this project is consistent with the Mitigated Negative Declaration (MND) prepared for Tentative Tract Map 31852 via Environmental Assessment (EA) 2003-495 for compliance with the requirements of the California Environmental Quality Act (CEQA).
2) Adopt a resolution making findings and applying Conditions of Approval (COAs) in support of the SDP relating to architectural and site design and landscape design and find the project consistent with the City’s zoning and General Plan (Attachment 3).
3) Adopt an ordinance approving the proposed DA2024-0001 for the Bravo Estates project.
 On November 12, 2024, the Planning Commission adopted Resolution No. 2024-017 unanimously recommending Council approval of the SDP and DA for the Bravo Estates project.

FISCAL IMPACT
A Fiscal Impact Analysis (FIA) was prepared by the applicant to address the financial implications of the proposed DA for the Bravo Estates to the City’s General Fund. The proposed DA is economically feasible and is expected to be net positive for the City’s General Fund. The Bravo Estates development is estimated to generate recurring revenue primarily through property taxes, development impact fees (DIF), and property taxes in-lieu of vehicle license fees, and with a DA it is expected to generate transient occupancy tax (TOT) revenue. The total recurring expenditures of public services are also included in the FIA. The following projections are included in the FIA (Attachment 4).

General Fund
Total Recurring Revenue $ 683,066
Total Recurring Expenditure $ 140,059
Net Positive Fiscal Impact $ 543,007
The additional costs incurred to the City as a result of the project are less than the revenues generated by the proposed DA, therefore, resulting in a net positive fiscal impact.

BACKGROUND/ANALYSIS
The Bravo Estates development (Tract 31852) is comprised of 14 single-family residential units within an 8.4-acre site. The development has not been constructed, and it is currently vacant with a perimeter wall/construction fence and infrastructure improvements. The Tract and associated MND were approved and adopted on August 17, 2004. The Final Tract Map was approved and recorded in May 2006 and is valid today. The property is designated as Very Low Density Residential (RVL) with an Equestrian Overlay. 336 CLICK HERE to Return to Agenda
In May 2021, Ordinance No. 591 went into effect, placing a permanent ban on the issuance of new STVR permits via Section 3.25.055 of the La Quinta Municipal Code (LQMC), with the exception of units within the Village and Tourist Commercial zones and developments subject to a duly adopted statutory DA that stipulates STVRs are allowed, among other specified exceptions in Section 3.25.055 of the LQMC. In this case, the applicant wishes to enter into a DA with the City to allow STVRs for the 14 residential units. Government Code Section 65864 and LQMC Section 9.250.020 allow applicants to enter into DAs with the City.

Site Development Permit (SDP)
The SDP encompasses the architectural design of the 14 residential buildings, as well as the site and landscape design. The residential buildings reflect a contemporary architectural design with building articulation to break and vary the wall planes and vary the roof lines along frontages in a simple white color palette. Although the design of each residential building is similar, the designs are tailored to fit the lot configuration to create a sense of individuality (Attachment 5).

The size of the homes ranges from 5,100 to 7,149 square feet. Lot sizes range from 16,988 to 23,087 square feet. The number of bedrooms for each of the residential homes ranges from 3 to 9.

Number of Homes Number of Bedrooms
1 3
2 5
2 6
4 7
4 8
1 9
Each of the residential units will have a 3-car garage with enough space for at least 3 parking spaces per driveway, which is in compliance with the parking standards. There is also onstreet parking which would be allowed on both sides of the street.

Landscaping
Landscaping is proposed throughout the site and described within the Preliminary Landscape Plan. The proposed landscaping plant palette incorporates typical desertcompatible species such as Blue Agave, Golden Barrel Cactus, and Date Palms. Pewter gray crushed rock as ground cover is being used throughout the front yards and front perimeters of the homes. The Bravo Estates community is to be gated with limited access similar to Polo Villas Estates. Each of the homes has generous size pools that appear to wrap around each of the homes.

Development Agreement (DA)
The terms of the draft DA are summarized below (Exhibit A of the attached Ordinance).  The Project shall be constructed in accordance with project approvals and shall consist of a residential single-family development specifically developed and available 337 CLICK HERE to Return to Agenda
for use as primary residences, secondary residences, or STVR residences, with the following components:
o Annual STVR permitting fees to be consistent with the City’s fee program; o Any rental or occupancy of 30 nights or less to be subject to the City’s thencurrent transient occupancy tax (“TOT”) for STVRs; o Subject to the STVR regulations and restrictions and enforcement of the regulations to minimize any negative secondary effects on surrounding residential neighborhoods.
o Rental or occupancy agreements and material renter or occupant information shall be retained for a minimum of three (3) years (or another retention period as may be approved by City policy or code) by the applicant or their authorized management company for the short-term vacation rentals at the site.  A performance schedule for construction of the 14 units.  The term of the DA shall be for 50 years.
 The DA shall be reviewed on an annual basis.

AGENCY AND PUBLIC REVIEW
Public Agency Review
All written comments received are on file and available for review with the Design and Development Department. All applicable comments have been adequately addressed and/or incorporated in the recommended COAs and/or DA.

Public Hearing Notice
This public hearing for this Project was advertised in The Desert Sun newspaper on January 10, 2025, and distributed to properties within 500 feet of the site.

Staff received a letter of opposition, dated November 11, 2024, from Eagle Mountain Investors, LLC (EMI), which is the owner of the common areas—identified as the lettered lots of Tract 31852. The street and landscape areas are included in these lettered lots. During the course of the application review, EMI contacted staff, stating that it is the separate owner of these lettered lots/common areas, and indicated that it is not a party to the SDP and DA and that the applications for the SDP and DA should not proceed without it being a party. (EMI also alleged that the City failed to comply with the CEQA (CEQA, Pub. Res. Code, § 21000 et seq.) and CEQA Guidelines (Cal. Code Regs., Title 14, § 15000 et seq.), which are addressed in the Environmental Review discussion, below.

After consultation with the City Attorney’s Office and the applicant’s counsel, which provided evidence of the Developer’s title insurance policy that, among other terms and conditions, fully insures the easement interests of all residential (numbered) lot owners to the common area (lettered) lots, staff determined that evidence supported the ability for the applications to be processed.

Because the easement interests that benefit the residential (numbered) lots are property interests creating rights that “run with the land,” burdening the common area (lettered) lots, the applications were determined to be consistent with requirements under State and City 338 CLICK HERE to Return to Agenda
law. (See, Cal. Gov. Code, § 65865(a) [any city may enter into a development agreement with any person having a legal or equitable interest in real property for the development of the property]; LQMC, § 9.200.010(C) [an application for a permit may be submitted by a property owner of the subject property]; LQMC, § 9.10.060 [interpretations of provisions of City’s zoning code (LQMC, Title 9) shall be made by the City’s director of the department]; see also, Basic Easement Law: California and the Restatement (Third) of Property:

Servitudes (3d ed. CEB) § 1.1 A [“An easement is a property interest that falls within the larger category of servitudes[.]” [¶] “The defining characteristic of a servitude is that it creates rights and obligations that ‘run with the land’; rights and obligations pass automatically to successive owners and possessors when the land is transferred. No separate assignment of servitude rights (benefits) or assumption of obligations (burdens) is required.”] [citations omitted].)
After the Planning Commission’s public hearing, staff received a second letter, dated November 27, 2024, from EMI, which generally reiterated the reasons for its opposition (EMI’s Nov. 11 and 27, 2024 letters are Attachment 6). A nuance raised by EMI in its second letter is denying the applicant has easement rights over the common area (lettered) lots, and, even assuming the applicant does have easement rights, those rights do not permit construction of improvements on them.

The ”Owner’s Statement,” integrated into the Final Map for Tract 31852, provides in pertinent part that the owners retain specified lettered lots (Lots A, C-F, and G) for uses as a private street, landscaping, and drainage and retention purposes, respectively, for “the sole benefit of ourselves, our successors, assignees, and lot owners within this tract.” As a general legal principle, while inartful or inexact drafting of documents may lead to ambiguities, courts look at the intent of the parties (here, presumably that would be the original owner of Tract 31852) when creating a real property interest rather than the labels used, to interpret the rights created by a document. (See Golden West Baseball Co. v City of Anaheim (1994) 25 Cal.App.4th 11, 31; see also, Basic Easement Law, supra, (3d ed.

CEB) § 1.2 B.)
On its face, Tract 31852 specifies that lot owners within the tract have the benefit of those specified common area uses. While the applicant and EMI appear to dispute the creation and scope of the easement rights, City staff, after consultation with the City Attorney’s Office, determined sufficient evidence was presented to allow the processing of the applications for the SDP and DA (for the reasons noted above).

Recognizing the existence of a dispute, however, various provisions have been included with the proposed Project approvals. For example, to protect future residential lot owners, the DA has provisions requiring every residential lot owner to have, at a minimum, the same title insurance coverage as the applicant currently has, which would ensure that the residential lot owner’s easement property interests in the common areas. Furthermore, to protect the City, the DA requires the applicant (and any successor developer and/or owner of the residential lots) to fully indemnify the City for any dispute relating to the easements and/or Project approvals. Relatedly, the conditions of approval for the SDP require a separate, recordable 339 CLICK HERE to Return to Agenda
Indemnification Agreement to fully indemnify the City, with the recordable agreement to provide an extra level of constructive notice and contractual protection for the benefit of the City to any potential or actual owner of a residential (lettered) lot.

ENVIRONMENTAL REVIEW
There are no substantial changes proposed in the Project that will require revisions to the previously adopted MND. The Project was approved as a residential tract development of 14 homes, and what is included in the pending application is the architectural, site, and landscape design and a DA that specifies the 14 homes are to be used as primary residences, secondary residences, or STVRs. As summarized below, there is no new information of substantial importance which was not known and could not have been known with exercise of reasonable diligence at the time of the previous MND. Pursuant to Section 15162 of the CEQA guidelines, no subsequent environmental review shall be required.

Greenhouse Gas Emissions
The project would not generate significant greenhouse gas emissions. Per the City’s Vehicle Miles Traveled policy (revised June 2021), single-family developments with less than 140 units would result in emissions less than the SCAQMD significance threshold of 3,000 metric tons of Carbon Dioxide equivalent (MTCO2e).

Circulation and Traffic
There are no changes to the access and circulation of the site as approved by the Tract Map.

The density for the site is consistent with the General Plan designation and zoning, and was therefore analyzed in the General Plan Environmental Impact Report (EIR). The City’s Engineering Bulletin for traffic studies does not require the preparation of a traffic study if the development generates less than 100 peak hour trips per day, which would be equivalent to 49 single-family dwelling units. Since this development contains 14 units, a traffic study was not required.

Noise
An acoustical study was completed for the Project site in 2004. The study found that noise levels on properties immediately adjacent to both Madison Street and Avenue 52 will exceed the City's exterior noise standards due to roadway noise. Specifically, the study found that roadway noise levels on lots adjacent to Avenue 52 will be about 68.0 decibels (dBA), which meets the community noise equivalent level (CNEL), and noise levels at lots on Madison Street will be 68.6 dBA CNEL without mitigation. The study recommends the installation of a 5-foot wall along both roadways, which will reduce noise levels to between 57.9 and 63.3 dBA CNEL, depending on location. The SDP proposes that the homes will be enclosed with a 6-foot solid masonry wall, which will address the impact of roadway noise on the project.

Further, units with an STVR permit shall comply with the standards and regulations of the STVR program and City’s noise ordinances to minimize any negative secondary effects on surrounding residential neighborhoods.

The SDP and DA are consistent with the uses analyzed in the MND and approved under the Tract Map, namely residential uses that have mitigation measures imposed and are 340 CLICK HERE to Return to Agenda
consistent with such uses, therefore, there are no substantial changes or new information of substantial importance with respect to the development and use of the property.

Below is a link to the previously adopted Mitigated Negative Declaration (Environmental Assessment 2003-495), which is integrated into this report:

CC Resolution 2004-098
As noted above, EMI alleged CEQA violations in its November 11 and 27, 2024 letters, generally based on EMI’s position that a Notice of Intent (NOI) to adopt an MND was required and that the existing MND legally could not be relied upon due to its age. After consulting with the City Attorney’s Office, staff concluded that EMI’s contentions do not negate the determination that the Project is consistent with the existing MND.

Section 15162 in the CEQA Guidelines provides in pertinent part that, when an EIR has been certified or a negative declaration has been adopted for a project, “no subsequent EIR shall be prepared for that project” unless there is a determination, on the basis of substantial evidence in the light of the whole record, of one or more of: (1) Substantial changes are proposed in the project which will require major revisions of the previous MND due to involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous MND was adopted.

If none of the listed conditions are met, no subsequent CEQA document is needed, regardless of the age of the MND. This position is consistent with CEQA case law. (See, Committee for Re-Evaluation of T-Line Loop v. San Francisco Municipal Transp. Agency (2016) 6 Cal.App.5th 1237 [agency’s partial reliance on a 1998 EIR for a 2014 project upheld].) Furthermore, no new MND was prepared because, based on substantial evidence, the existing MND was determined to be sufficient. Thus, the noticing provisions in Section 15072(b) were not triggered. (See, CEQA Guidelines, §§ 15070-15075 [a public agency must prepare a proposed negative declaration or MND when specified conditions are met, and a NOI is required as part of the process to circulate and receive comment from the public and interested parties on a proposed MND].)
In summary, the Design and Development Department has determined that this project is consistent with the Mitigated Negative Declaration prepared for Tentative Tract Map 31852 (Environmental Assessment 2003-495), which was adopted by the La Quinta City Council on August 17, 2004, via Council Resolution No. 2004-098.
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ALTERNATIVES
1) Adopt a resolution to approve Site Development Permit 2024-0001, introduce for first reading an ordinance approving a Development Agreement 2024-0001, and find that the project is consistent with Environmental Assessment 2003-495. 2) Deny the Site Development Permit and Development Agreement based on the application not meeting the required findings.
3) Modify the approval of the Site Development Permit and Development Agreement by placing additional or different conditions of approval. 4) Continue the item to a date certain for further consideration.

Prepared by: Sijifredo Fernandez, Associate Planner
Approved by: Jon McMillen, City Manager
Attachments: 1. Vicinity Map

2. Project Information

3. Findings for Approval

4. Fiscal Impact Analysis

5. Plan Set

6. Eagle Mountain Investors, LLC Correspondence
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RESOLUTION 2025 - XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, APPROVING A SITE
DEVELOPMENT PERMIT TO CONSTRUCT 14 SINGLEFAMILY RESIDENTIAL UNITS LOCATED ON THE NORTHWEST CORNER OF AVENUE 52 AND MADISON

STREET AND FIND THAT THE PROJECT IS CONSISTENT
WITH ENVIRONMENTAL ASSESSMENT 2003-495
CASE NUMBERS:

SITE DEVELOPMENT PERMIT 2024-0001
APPLICANT: DESERT LUXURY PROPERTIES, LLC
PROJECT: BRAVO ESTATES
WHEREAS, the City Council of the City of La Quinta, California did, on January 21, 2025, hold a duly noticed Public Hearing to consider a request by Desert Luxury Properties, LLC, for approval of Site Development Permit 2024-0001 and Development Agreement 2024-0001, Bravo Estates project, a 14 unit single-family residential development on 8.4 acres located on the northwest corner of Avenue 52 and Madison Street, more particularly described as:

APNs 777-470-001 through -014
WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on January 10, 2025, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site and emailed or mailed to all interested parties who have requested notification relating to the project; and
WHEREAS, the Planning Commission of the City of La Quinta, California did, on November 12, 2024, hold a duly noticed Public Hearing to consider this request and did adopt Planning Commission Resolution 2024-017 recommending approval of the Site Development Permit; and
WHEREAS, the Design and Development Department determined that the project is consistent with the Mitigated Negative Declaration adopted on August 17, 2004 (Environmental Assessment 2003-495), and no further environmental review is required under the California Environmental Quality Act; and
WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did 343 CLICK HERE to Return to Agenda
Resolution No. 2025 – XXX
Site Development Permit 2024-0001
Project: Bravo Estates
Location: Northwest Corner of Avenue 52 and Madison Street Adopted: January 21, 2025