Agenda packet — La Quinta City Council, January 21, 2025 (part 1 of 3)

CITY COUNCIL AGENDA Page 1 of 8 JANUARY 21, 2025

CITY COUNCIL
AGENDA

CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, JANUARY 21, 2025
3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings.

CALL TO ORDER
ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.

The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)].

CONFIRMATION OF AGENDA

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657
City Council agendas and staff reports
are available on the City’s
web page: www.LaQuintaCA.gov
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CITY COUNCIL AGENDA Page 2 of 8 JANUARY 21, 2025

2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF SECTION 54956.9 NAME OF CASE: IN RE: HARRY LANGDON (RIVERSIDE COUNTY SUPERIOR COURT) CASE NO. CVPS2408081

RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION

PLEDGE OF ALLEGIANCE

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. SILVERROCK (FORMERLY TALUS) DEVELOPMENT PROJECT – STATUS UPDATE

2. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER – AWARDED THE 2024 PROJECT OF THE YEAR B.E.S.T (BUILDING

EXCELLENCE, SHAPING TOMORROW) AWARD TO THE CITY OF LA QUINTA

FOR THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NO. 2016-03

CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.

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1. APPROVE COUNCIL MEETING MINUTES OF DECEMBER 3, 2024 9

2. APPROVE COUNCIL SPECIAL MEETING MINUTES OF DECEMBER 11, 2024 25

3. APPROVE COUNCIL MEETING MINUTES OF DECEMBER 17, 2024 31

4. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JANUARY 6, 2025 41

5. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY 111 PAVEMENT REHABILITATION PROJECT NO. 2022-25
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CITY COUNCIL AGENDA Page 3 of 8 JANUARY 21, 2025

6. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2024
47 7. APPROVED DEMAND REGISTERS DATED DECEMBER 13, 20, AND 27, 2024 53

8. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED OCTOBER 11, NOVEMBER 8, AND DECEMBER 13, 2024 79 9. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR

DESIGN SERVICES FOR CITY HALL DRAINAGE IMPROVEMENTS PROJECT NO. 2024-04
87 BUSINESS SESSION
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127
303

STUDY SESSION
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1. DISCUSS LA QUINTA YOUTH COLLECTIVE PROGRAM 309
PUBLIC HEARINGS – 5:00 p.m. or thereafter
For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words).

Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing.

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1. ADOPT RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2024- 0001 FOR 14 SINGLE-FAMILY RESIDENTIAL UNITS AND INTRODUCE FOR

FIRST READING AN ORDINANCE APPROVING DEVELOPMENT
AGREEMENT 2024-0001 TO ESTABLISH THE RESPONSIBILITIES OF THE DEVELOPER FOR BRAVO ESTATES (TENTATIVE TRACT MAP 31852); CEQA:
335
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1. APPROVE: (1) PROGRAMMING STUDY OF THE LA QUINTA MAINTENANCE AND OPERATIONS YARD PROJECT NO. 2018-05, AND (2) AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR PHASE 2

PROJECT PRELIMINARY DESIGN

2. ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE

CONDITIONS RELATED TO THE SHORT-TERM VACATION RENTAL

PROGRAM TO HELP AID AND SHELTER PERSONS NEGATIVELY AFFECTED

BY THE FIRES PROCLAIMED AS A STATE OF EMERGENCY IN LOS
ANGELES AND VENTURA COUNTIES [RESOLUTION NO. 2025-001]
CITY COUNCIL AGENDA Page 4 of 8 JANUARY 21, 2025

THE DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THAT

THE PROJECT IS CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-495; LOCATION: NORTHWEST CORNER OF AVENUE 52 AND MADISON STREET [RESOLUTION NO. 2025-002 AND ORDINANCE NO. 620]

DEPARTMENTAL REPORTS
PAGE

1. CITY MANAGER

2. CITY ATTORNEY

3. CITY CLERK

4. COMMUNITY SERVICES

5. DESIGN AND DEVELOPMENT – QUARTERLY REPORT – OCTOBERDECEMBER 2024 499

6. FINANCE

7. PUBLIC SAFETY

8. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS

REPORTS AND INFORMATIONAL ITEMS

1. CVAG CONSERVATION COMMISSION (Evans)

2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans)

3. CVAG EXECUTIVE COMMITTEE (Evans)

4. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)

5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans)

6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)

7. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)

8. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)

9. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)

10. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)

11. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick)

12. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick)

13. COMMUNITY SERVICE GRANT REVIEW COMMITTEE (Fitzpatrick & McGarrey)

14. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)

15. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (McGarrey)

16. LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey)

17. LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey)

18. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)

19. CVAG PUBLIC SAFETY COMMITTEE (Peña)

20. CVAG HOMELESSNESS COMMITTEE (Peña)

21. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)

22. SUNLINE TRANSIT AGENCY (Peña)

23. ANIMAL CAMPUS COMMISSION (Sanchez)
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CITY COUNCIL AGENDA Page 5 of 8 JANUARY 21, 2025

24. ART PURCHASE COMMITTEE (Sanchez & McGarrey)

25. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez)

26. CALIFORNIA ASSOCIATION OF LOCAL AGENCY FORMATION COMMISSION (Sanchez)

27. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez)

28. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)

29. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Sanchez)

30. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez)

31. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED:

A. NOVEMBER 20, 2024 – REGULAR MONTHLY MEETING
B. DECEMBER 5, 2024 – MASTER PLAN PUBLIC FORUM PRESENTATION C. DECEMBER 18, 2024 – REGULAR MONTHLY MEETING
503
507
509

ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on February 4, 2025, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.

DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on January 17, 2025.

DATED: January 17, 2025
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL AGENDA Page 6 of 8 JANUARY 21, 2025

Public Notices
 Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting.

PUBLIC COMMENTS - INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:

WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to [email protected], no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported.

If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter.

VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor.

In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments.

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CITY COUNCIL AGENDA Page 7 of 8 JANUARY 21, 2025

Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor.

Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor.

All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].

TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda.
*** TELECONFERENCE PROCEDURES***

APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Pursuant to Government Code § 54953(f) [AB 2449, Stats. 2022, Ch. 285, Rubio].

Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public.

Only one person at a time may speak by teleconference and only after being recognized by the Mayor.

ZOOM LINK: https://us06web.zoom.us/j/86171130130
Meeting ID: 861 7113 0130
Or join by phone: (253) 215 – 8782
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CITY COUNCIL AGENDA Page 8 of 8 JANUARY 21, 2025

Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at [email protected] any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request.

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CITY COUNCIL MINUTES Page 1 of 13 DECEMBER 3, 2024

CITY COUNCIL

MINUTES
TUESDAY, DECEMBER 3, 2024

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9;
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S.

Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported no actions were taken on Closed Session Item No. 1 that require reporting pursuant to Government Code section 54957.1 (Brown Act).

Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024 Council meeting.

CONSENT CALENDAR ITEM NO. 19
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CITY COUNCIL MINUTES Page 2 of 13 DECEMBER 3, 2024

PLEDGE OF ALLEGIANCE
Mayor Pro Tem Peña led the audience in the Pledge of Allegiance.

CONFIRMATION OF AGENDA
City Manager McMillen requested that Public Hearing Item No. 3 related to the Community Development Block Grant funds be taken out of agenda order and moved up and considered first under the Public Hearing section of the agenda.

Mayor Pro Tem Peña said he will recuse himself from participating in the discussion on Study Session Item No. 1 related to the draft Coachella Valley Power Agency Joint Powers Agreement regarding growth and development of electric power in the eastern Coachella Valley due to a conflict of interest stemming from a reasonable probability of future income and/or investment income from an electric power company (Secure Energy Source).

Council concurred.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS >>> Taken up out of agenda order

1. TALUS DEVELOPMENT PROJECT (FORMERLY SILVERROCK) - STATUS UPDATE
City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Prior Announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq.

Mr. Ihrke said this morning, on December 3, 2024, the Bankruptcy Court held a hearing during which debtor’s counsel reported to the court the following:
1) The Bankruptcy Court was apprised that a Final Order approving the appointment of the current Chief Restructuring Officer (CRO), Doug Wilson Companies, was approved by counsel and submitted to the court for entry. It is expected that the court will enter this Final Order in the near future.
2) The Bankruptcy Court was apprised that the debtors and the City have made substantial progress towards negotiating a Final Order and Agreement authorizing Debtor-In-Possession (DIP) Financing, which would cover the entire bankruptcy proceeding and ultimately a reorganization plan for the completion of the development of the Talus project.
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CITY COUNCIL MINUTES Page 3 of 13 DECEMBER 3, 2024
Currently, and as previously reported, there have been Interim Orders, which have been entered by the court as part of the City-led negotiated DIP Financing provided to the CRO, who is an independent “supervisor” to administer and oversee the debtors’ estate and proposed reorganization plan.

Pursuant to the Interim Order, the terms of the City’s loan and that loan’s repayment to the City, and the requirement for the CRO to use these funds only for specific items relating to the Talus site, such as remedial construction work, clean-up, and dust and erosion control, have been summarized previously and remain in place.

Debtors’ counsel apprised the court that the parties hope to have a proposed Final Order and Agreement before the court’s next hearing scheduled for January 2, 2025.

Mr. Ihrke said the U.S. Trustee apprised the court that the U.S. Trustee’s Office was aware of the progress the debtors and City have been making towards the Final Order and Agreement, and confirmed that the U.S. Trustee’s motion to dismiss or alternatively to appoint a Trustee remains adjourned. The U.S. Trustee reiterated that if the Final Order and Agreement for DIP Financing proceed as he has been informed, the U.S.

Trustee expects to withdraw the motion at that time.

The next Omnibus Hearing date before the Bankruptcy Court is set for January 2, 2024.

City Manager McMillen said today’s hearing was about five minutes and it included 10 to 15 attorneys representing various creditors, the U.S. Trustee, the judge and the City’s representatives, and there were no objections to any of the materials presented by anybody, which is the result of the work happening behind the scenes in preparation of the hearings. At this point, Mr. McMillen noted, the hearings are very quick and efficient, things are progressing nicely, everyone is in alignment and rowing in the same direction.

Mayor Evans reiterated City Manager McMillen’s announcement from the November 19, 2024, meeting, that in anticipation of the SilverRock golf course re-opening on November 7, 2024, following the annual reseeding, in response to the public’s request for transparency and open communication, and in an effort to provide accurate and up-todate information, the City has posted signage at prominent locations throughout the golf course and Talus project site and printed business cards containing a Quick Response (QR) code directing the public to the City’s website at www.laquintaca.gov/taluslq to obtain the most current update on the bankruptcy case, as well as the status of the Talus project, including its history and a chronological timeline since 2002 to present.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
>>> Taken up out of agenda order
PUBLIC SPEAKER: Ben Ziraba Nyende, Cathedral City – said he is a portrait artist who paints portraits of Councils, and school mascots, and the growth and progression of cities, at no cost to cities; and will periodically update the Council on progress in La Quinta. 11 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 4 of 13 DECEMBER 3, 2024
PUBLIC SPEAKER: Brandon Marley, President and CEO with the Greater Coachella Valley Chamber of Commerce, and La Quinta resident – provided an update on upcoming events and ribbon cuttings, including the La Quinta Board Mixer on December 11, 2024, at Los Arcos restaurant, the PGA Superstore opening and ribbon cutting on December 14, 2024, and the La Quinta Car Show.

CONSENT CALENDAR

1. APPROVE COUNCIL MEETING MINUTES OF NOVEMBER 19, 2024

2. AUTHORIZE OVERNIGHT TRAVEL FOR MANAGEMENT SPECIALIST TO ATTEND THE ANNUAL LASERFICHE EMPOWER 2025 CONFERENCE IN LAS VEGAS, NEVADA, APRIL 14-17, 2025

3. ADOPT ORDINANCE NO. 618 ON SECOND READING APPROVING ZONING ORDINANCE AMENDMENT 2024-0001 FOR ZONING AND SUBDIVISION CODE LANGUAGE CLEAN UP AND CHANGES REGARDING: RESIDENTIAL

SPECIAL EVENTS, TENTATIVE MAP PUBLIC HEARING NOTICES, VILLAGE

PARKING ALLOWANCES, VINYL FENCING, BED AND BREAKFAST INNS,

RESIDENTIAL GARAGE SETBACKS, TEMPORARY USE PERMIT TIMING AND EXPIRATIONS, AND ACCESSORY DWELLING UNIT REGULATIONS; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW
PURSUANT TO SECTION 15061 (b)(3) COMMON SENSE EXEMPTION; LOCATIONS: CITYWIDE
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve the Consent Calendar as presented, with Item No. 3 adopting Ordinance No. 618. Motion passed unanimously.

STUDY SESSION

1. DISCUSS DRAFT COACHELLA VALLEY POWER AGENCY (CVPA) JOINT

POWERS AGREEMENT (JPA) REGARDING GROWTH AND DEVELOPMENT

OF ELECTRIC POWER IN THE EASTERN COACHELLA VALLEY
MAYOR PRO TEM PEÑA RECUSED HIMSELF FROM PARTICIPATING IN THE DISCUSSION ON STUDY SESSION ITEM NO. 1 DUE TO A CONFLICT OF

INTEREST STEMMING FROM A REASONABLE PROBABILITY OF FUTURE

INCOME AND/OR INVESTMENT INCOME FROM AN ELECTRIC POWER

COMPANY (SECURE ENERGY SOURCE), AS NOTED DURING
CONFIRMATION OF AGENDA ABOVE, AND LEFT THE DAIS AT 4:14 P.M.

Marketing and Communications Specialist Barkas presented the staff report, which is on file in the Clerk’s Office.

WRITTEN PUBLIC COMMENTS were received from La Quinta resident Philip Bettencourt, also serving as the appointed Coachella Valley at-large commissioner on the 12 CLICK HERE to Return to Agenda
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Imperial Irrigation District (IID) Coachella Valley Energy Commission (CVEC) in support of the proposed CVPA JPA, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

PUBLIC SPEAKER: Philip Bettencourt, La Quinta – said he has spoken to many community organizations; this is a positive step, but the proposed CVPA JPA is not ready for approval, it is being presented to multiple agencies for comments and feedback, including the Coachella Valley Association of Governments (CVAG); and consensus is very important with all stakeholders.

Council discussed the lack of capacity of the electrical grid for any new development; cost of substations is now up to about $40 million with years lead time; City Manager working with developers to do a group buy with City willing to front any gap in cost; the City of Indio established the Indio Electric Financing Authority pursuant to a Joint Exercise of Powers Agreement in 2023 and imposed a surcharge for electric services; IID will not raise rates in La Quinta unless it also does so for Imperial County, which is unlikely; explained solutions discussed with various entities; explained the role of a JPA; investments in infrastructure has been lacking by IID; La Quinta, other cities, tribes currently have no say, which is a major part of the problem that could have been avoided; pros and cons of a JPA versus a Special District; need clear purpose and details of JPA or Special District such as ownership of the electrical infrastructure, and maintenance; important for the cities and tribes to solve together – strength in numbers; bonding and taxing authority of JPAs; board and independent staff for a JPA; issues that have yet to be worked out; concern about JPA partners leaving the Agreement causing instability; multiple laws and regulations on utilities; an entity’s input to any JPA in ratio to customers served; system maintenance is built into rates charged, which IID has done poorly; not in favor of community choice aggregate; head of any JPA must be highly experienced in the energy field; energy issues throughout the world; easements for power lines periodically renegotiated; penalties for exiting and reentering the JPA; necessity of moving forward; Coachella Valley Water District (CVWD) is the largest user of power in the Coachella Valley so they must be at the table; CVAG’s proven ability to gather cities, coordinate joint action, and administer JPAs; the State’s focus on electric power holds back innovation regarding other sources of power; and it is difficult for La Quinta to expand beyond tourism industry without power.

City Manager McMillen said power grids don’t have boundaries, a cohesive system is imperative; existing substations were designed some time ago to handle expected future needs, however the immense growth in how power is used today was not envisioned; even small new developments or additions now exceed the grids capacity, and due to costs in the millions, no one developer can afford the needed upgrades; entities in the region realized their future could not be tied to IID decision makers; explained the City of Indio’s recent solution and added user fees; and noted that power shortages are not unique to IID, but is happening across the county and the world due to the move to clean electric power, and increased usage.

City Attorney Ihrke said he reviewed the draft JPA; much of the language is standard; the weighted voting is not unusual for JPAs, and may be appropriate for this agreement; State 13 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 13 DECEMBER 3, 2024
law provides discretion as to how such agencies operate; and regarding fees and surcharges, the California Constitution and energy laws may apply, but beyond that, the State allows discretion to agencies providing power regarding fees.

PUBLIC SPEAKER: Emmanuel Martinez, Program Manager, External Affairs with CVAG, formerly employed with IID – said the JPA is an interim step, a long time coming; the purpose is for cities to jointly exercise their power; provided potential solutions being discussed; explained one reason a JPA is being proposed is because elected officials who are knowledgeable and have been dealing with the issue for years can sit on the JPA board as opposed to a Special District with elected members of the public; representation is the core of the issue; a joint Local Agency Formation Commission (LAFCO) study was conducted, the result of which was the recommendation to form a JPA, same for CVAG workshops; the JPA would not include IID as a member; at a critical juncture to plan, own, and operate future solutions; explained why CVEC chose JPA over a Special District; CVAG will likely not staff and administer the JPA long-term; explained the draft JPA was developed by a technical committee comprised of the City Managers who were to ensure it met the diverse needs of participating entities; explained the weighted versus one-agency-one-vote mechanism; and noted comments received from the Leadership Council and Riverside County.

Council discussed the importance of City Managers, and City/CVAG staff over the past years in obtaining expertise and exploring solution, as elected City Councilmembers can change, but staff provides consistency that is critical.

MAYOR PRO TEM PEÑA RETURNED TO THE DAIS AT 5:26 P.M. FOR THE

REMAINDER OF THE CITY COUNCIL MEETING
MAYOR EVANS RECESSED THE MEETING TO CITY HALL’S ANNUAL OPEN HOUSE MEET AND GREET AT 5:26 P.M.

MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 6:51 P.M.

WITH ALL MEMBERS PRESENT

BUSINESS SESSION

1. APPROVE HOST VENUE AGREEMENT WITH WORLD TRIATHLON
CORPORATION TO HOST THE IRONMAN 70.3 LA QUINTA TRIATHLON Management Analyst Calderon presented the staff report, which is on file in the Clerk’s Office.

PRESENTER: Judy Stowers, Regional Director, Southwest, for World Triathlon Corporation – provided an overview of the IRONMAN 70.3 event, including participation, triathlon locations, economic impacts to the communities that host these events and La Quinta in particular, athletes general characteristics, media reach, proposed course, new finish line at SilverRock, and effect on golf operation including setup time; the event is open to the public, no gated entrance or charge; location options for concessions, stage 14 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 7 of 13 DECEMBER 3, 2024
and music; law enforcement review of routes; communication and effect on gated communities along route; volunteer involvement to encourage athletes; feedback from local cyclists welcome, but must preserve required elements of the triathlon race; how sponsorship and donations work; and efforts to improve the expo experience and offer improved food and vendor options.

PUBLIC SPEAKER: Randy Duncan, SilverRock Golf Course General Manager with Landmark Golf Management, LLC – said SilverRock is a perfect venue for the IRONMAN event; the benefit to athletes of the relative flatness of SilverRock; and parking accommodations would be at the lot used for the AMEX Golf Tournament event.

PUBLIC SPEAKER: Dale Tyerman, La Quinta – Trilogy resident; supports the event; extremely well run to date; must understand the implications of the route change; must communicate well with residents; thrilled that it is an exclusive La Quinta event; adding SilverRock facility will promote it globally; agrees La Quinta logo needs improvement; and supports a multi-year agreement if year one goes well.

Council discussed the benefits of the new route; the proposed multi-year agreement; the pending economic impact study to be conducted following the event; the option to extend the agreement for two additional years; increasing community engagement along the routes; including family events on Saturday prior to the Sunday IRONMAN race event; requested improvement to the La Quinta brand logo; parts of the route are outside La Quinta city limits; and asked that feedback from local cyclists be considered.

Council noted the event logo needs improvement. Perhaps the words “La Quinta” together, without the palm tree in between the two words. The City’s marketing team to provide suggestions to Judy Stowers.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to approve Host Venue Agreement with World Triathlon Corporation to host the IRONMAN 70.3 La Quinta triathlon as presented. Motion passed unanimously.

2. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER

3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM

VACATION RENTALS
City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office.

MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to take up Ordinance No. 619 by title and number only and waive further reading adding sections and amending sections of Chapter 3.25 of the La Quinta Municipal Code related to ShortTerm Vacation Rentals as presented. Motion passed unanimously.

City Clerk Radeva read the following title of Ordinance No. 619 into the record:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, ADDING SECTIONS AND AMENDING SECTIONS OF CHAPTER 15 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 8 of 13 DECEMBER 3, 2024

3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM

VACATION RENTALS
MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to introduce at first reading Ordinance No. 619 as presented. Motion passed unanimously.

3. ADOPT RESOLUTION TO CERTIFY THE OFFICIAL CANVASS OF ELECTION RESULTS FOR THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 5, 2024
City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office.

MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to adopt Resolution No. 2024-042 certifying the official canvass of election results to the General Municipal Election held November 5, 2024, as presented:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL
ELECTION HELD ON THE FIFTH (5) DAY OF NOVEMBER 2024, DECLARING

THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW
Motion passed unanimously.

OATHS OF OFFICE AND CERTIFICATES OF ELECTION
City Clerk Radeva administered the Oath of Office and presented Certificates of Election to re-elected Mayor Evans and Councilmembers Fitzpatrick and Sanchez.

4. APPOINT A MEMBER OF THE CITY COUNCIL TO SERVE AS MAYOR PRO TEMPORE FOR CALENDAR YEAR 2025
Council waived presentation of the staff report, which is on file in the Clerk’s Office.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to appoint Councilmember McGarrey to serve as Mayor Pro Tempore for calendar year 2025. Motion passed unanimously

5. APPOINT MEMBERS OF THE CITY COUNCIL TO SERVE ON VARIOUS OUTSIDE AGENCIES FOR CALENDAR YEAR 2025
Council waived presentation of the staff report, which is on file in the Clerk’s Office.

Council reached a consensus to keep their current appointments except for the rotating responsibilities of the appointed Mayor Pro Tem position.

MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to appoint Councilmembers to serve on various outside agencies for calendar year 2025 as detailed in Attachment No. 1, incorporated herewith by this reference. Motion passed unanimously.
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CITY COUNCIL MINUTES Page 9 of 13 DECEMBER 3, 2024

PUBLIC HEARINGS
>>> Taken up out of agenda order as announced during Confirmation of Agenda

3. ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT

APPLICATIONS TO RIVERSIDE COUNTY HOUSING AND WORKFORCE

SOLUTIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTE SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2025/26 Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office.

MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 8:03 P.M.

PUBLIC SPEAKER: None
MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 8:03 P.M.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2024-046 authorizing the City Manager to submit applications to the Riverside County Housing and Workforce Solutions for Community Development Block Grant funds, execute the Supplemental Agreements for fiscal year 2025/26; and allocate $24,000 to the Boys and Girls Club of the Coachella Valley Fee Waiver/Reduction Program, and $136,000 to the City of La Quinta Americans with Disabilities Act Improvements project as presented:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, ADOPTING PROPOSALS, AUTHORIZING THE CITY MANAGER

TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK

GRANT FUNDS, AND AUTHORIZATION FOR THE CITY MANAGER TO
EXECUTE SUPPLEMENTAL AGREEMENT FOR FISCAL YEAR 2025/2026 Motion passed unanimously.

1. CONTINUED FROM NOVEMBER 19, 2024: ADOPT RESOLUTIONS

ADOPTING MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL
ASSESSMENT 2022-0012) AND APPROVING AN AMENDMENT TO THE JEFFERSON SQUARE SPECIFIC PLAN 2022-0004 (SP 2002-062,
AMENDMENT 3), TENTATIVE TRACT MAP 2022-0015 FOR THE

DEVELOPMENT OF MULTI-FAMILY RESIDENTIAL UNITS ON THE SOUTH HALF OF THE EXISTING JEFFERSON SQUARE COMMERCIAL CENTER; CEQA: A MITIGATED NEGATIVE DECLARATION HAS BEEN PREPARED (EA 2022-0012); LOCATION: SOUTHWEST CORNER OF JEFFERSON STREET

AND FRED WARING DRIVE
Planning Manager Flores introduced Consulting Planner Criste, CEO of Terra Nova Planning and Research, Inc., who presented the staff report, which is on file in the Clerk’s Office.
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CITY COUNCIL MINUTES Page 10 of 13 DECEMBER 3, 2024

MAYOR EVANS NOTED THE PUBLIC HEARING REMAINED OPEN FROM THE NOVEMBER 19, 2024, MEETING
Mayor Evans said WRITTEN PUBLIC COMMENTS were received from the citizens listed below, in the order in which they were announced, regarding the proposed residential development by Flora La Quinta, LLC. in the southern half of the Jefferson Square shopping center, located at the southwest corner of Jefferson Street and Fred Waring Drive, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting:
 Eileen Diaz, La Quinta – in support due to the need for more mixed-use developments containing housing and commercial components.  Heidi Kemp, La Quinta – opposed as not all change is right for current La Quinta residents; this will irrevocably overwhelm and slowly ruin the beautiful Monticello community; and pleaded for this development not to be built.  Karsyn Kemp, La Quinta – opposed due to traffic and parking concerns, and disrupting the peace and quiet of the nearby Monticello Park.  Timothy Kemp, La Quinta – a 20-year Monticello resident; opposed due to privacy and traffic concerns; and finds the proposed development completely inappropriate for this site.
 Marshall Cooper, La Quinta – opposed due to the high number of proposed units in a small area; this type of development will turn the desert into Los Angeles and Orange County; and expressed support for one-story development instead at this site and two-story developments elsewhere.
 Greater Coachella Valley Chamber of Commerce – President and CEO Brandon Marley – in support due to providing much needed workforce housing diversity and options.

PUBLIC SPEAKER: Brandon Marley, President and CEO with the Greater Coachella Valley Chamber of Commers (Chamber), and La Quinta resident – said the Chamber supports the proposed development as workforce housing diversity and options are needed; losing workforce to the west; it is well designed project, and it supports the businesses surrounding it.

PUBLIC SPEAKER: Diana Gardner, La Quinta – opposed due to proposed height of the development, overlooks her bedroom; supports housing, but not three stories; traffic and noise pollution concerns; and strain on resources such as public safety, water, and electricity.

PUBLIC SPEAKER: Gregory Cairns, La Quinta – said he was disappointed by the Planning Commission comments to the concerns expressed by the residents regarding this project; intends to sell if project is built; overlooks his backyard; and opposed due to privacy concerns.

APPLICANT: Omar Hussein, Project Applicant, Flora La Quina, LLC – La Quinta homeowner; explained his leasing and development experience, and community meetings held; provided the 20-year history of the site and the move away from brickand-mortar retail; building multi-family housing will attract retail to the vacant spaces; and 18 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 11 of 13 DECEMBER 3, 2024
further reduction in units and number of buildings does not pencil financially for this project.

APPLICANT PRESENTATION: Luis Gomes, Project Manager, and Principal with goUrban Development – said believes the applicant has taken the community concerns into account; highlighted the benefits of the project, including fulfilling a housing need; provided an overview of current housing stock in La Quinta and the Coachella Valley, and parking, traffic, and height statistics; asked for the right to mixed-use zoning; and noted the proposed development is not as dense as it is permitted.

PUBLIC SPEAKER: Gregory Cairns, La Quinta (second time) – parking will be a problem; says he has a reasonable expectation of privacy in his backyard; and bought his house with expectation it would be a commercial development behind him.

Council discussed its visits to the site; possibly closing the south gate entrance to the park; the windows facing the single family homes; the distance from the buildings to the property line; the means of calculating the total number of units; frosted glass windows for privacy; status of project financing; setback being generous; plant screen maintenance critical; water, sewer, and electric all available; noise studies; traffic generated by residential versus commercial uses; school impact not an issue; ingress/egress and public safety concerns are mitigated; parking passes may not solve neighbors’ concerns; retention basin on Jefferson Street may require fencing for safety; correctness of line-ofsight exhibits depiction; benefits of parking passes; some concern about Buildings 5 and 6; desirability of mixed-use overlay; the design and amenities; lower heights or less units preferable; Covenants, Conditions, and Restrictions (CC&Rs) and the CVS lease limitations on the development; and viability of the project if Buildings 5 and 6 are eliminated.

MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 9:30 P.M.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to adopt Resolution No. 2024-043 adopting a Mitigated Negative Declaration for the Jefferson Square project as presented:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING MITIGATED NEGATIVE DECLARATION (EA 2022- 0012) FOR A SPECIFIC PLAN AMENDMENT TO ALLOW EITHER

COMMERCIAL OR MULTI-FAMILY RESIDENTIAL ON THE SOUTH HALF OF

THE JEFFERSON SQUARE SHOPPING CENTER, A TENTATIVE TRACT MAP AND A SITE DEVELOPMENT PERMIT TO ALLOW A TOTAL OF 89
APARTMENT AND TOWNHOUSE UNITS ON 5 ACRES OF THE 10 ACRE SITE CASE NUMBER: ENVIRONMENTAL ASSESSMENT 2022-0012
APPLICANT: FLORA LA QUINTA, LLC
PROJECT: JEFFERSON SQUARE SPECIFIC PLAN AMENDMENT NO. 3 Motion passed: ayes – 4, noes – 1 (Evans), abstain – 0, absent – 0.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to adopt Resolution No. 2024-044 approving Specific Plan 2022-0004 (SP 2002-062, 19 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 12 of 13 DECEMBER 3, 2024
Amendment 3), Tentative Tract Map 2022-0003 (TTM 38604), and Site Development Permit 2022-0015 as presented:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,

CALIFORNIA, ADOPTING A SPECIFIC PLAN AMENDMENT TO ALLOW

EITHER COMMERCIAL OR MULTI-FAMILY RESIDENTIAL ON THE SOUTH

HALF OF THE JEFFERSON SQUARE SHOPPING CENTER, A TENTATIVE TRACT MAP AND A SITE DEVELOPMENT PERMIT TO ALLOW A TOTAL OF 89 APARTMENT AND TOWNHOUSE UNITS ON 5 ACRES OF THE 10 ACRE SITE

LOCATED AT THE SOUTHWEST CORNER OF JEFFERSON STREET AND

FRED WARING DRIVE
CASE NUMBERS:

SPECIFIC PLAN 2022-0004 (SP 2002-062, AMENDMENT NO. 3)
TENTATIVE TRACT MAP 2022-0003 (TTM 38604)
SITE DEVELOPMENT PERMIT 2022-0015
APPLICANT: FLORA LA QUINTA, LLC
PROJECT: JEFFERSON SQUARE SPECIFIC PLAN AMENDMENT NO. 3 Motion passed: ayes – 4, noes – 1 (Evans), abstain – 0, absent – 0.

2. ADOPT RESOLUTION TO APPROVE LANDMARK DESIGNATION 2024-0001 FOR A SINGLE-FAMILY RESIDENCE LOCATED AT 51407 AVENIDA
VELASCO; CEQA: THE DESIGN AND DEVELOPMENT DEPARTMENT HAS

DETERMINED THAT THIS PROJECT IS EXEMPT FROM CALIFORNIA
ENVIRONMENTAL QUALITY ACT REVIEW PURSUANT TO SECTION 15301, CLASS 1 EXISTING FACILITIES OF THE CALIFORNIA ENVIRONMENTAL ACT
Associate Planner Fernandez presented the staff report, which is on file in the Clerk’s Office.

Council discussed their tour of the property; purpose of landmark designations; tax benefits and scrutiny for future modifications; designation being on the property, not the property owner; Historic Resources Inventory survey includes hundreds of homes and 63 casitas; Mills Act program development is underway by staff and the Act allows a property tax break if designated as a landmark; naming the home; and resurrecting the City’s plaque program.

MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 9:46 P.M.

PUBLIC SPEAKER: Linda Williams, La Quinta – supports the designation and use of the Mills Act; and would like to see encouragement to home buyers of historic homes.

APPLICANT: Michael Paganelli, La Quinta – thanked Council, Planning Commission, Historical Society and Staff; and said he is thrilled to own this remarkable property.

MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 9:59 P.M. 20 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 13 of 13 DECEMBER 3, 2024
MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to adopt Resolution No. 2024-045 approving Landmark Designation 2024-0001 for a singlefamily residence located at 51407 Avenida Velasco; and find the project is exempt from environmental review pursuant to section 15301 class 1 (existing facilities) as presented:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, TO APPROVE A LANDMARK DESIGNATION FOR 51407

AVENIDA VELASCO, LOCATED WEST OF AVENIDA VELASCO BETWEEN

AVENIDA MONTEZUMA AND CALLE HIDALGO
CASE NUMBER: LANDMARK DESIGNATION 2024-0001
APPLICANT: MICHAEL CHANCO AND MICHAEL PAGANELLI
Motion passed unanimously.

DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans reported on her attendance at the Welby Clinic ribbon cutting.

Councilmember Sanchez reported on his, and other Councilmembers attendance, at the Desert Light House event; the Art Major Studio event; Sunline’s 9th Annual Student Art Contest; Champion of Hospitality event; Rancho La Quinta Marine’s Thanksgiving; and Tree Lighting at La Quinta Resort.

Mayor Pro Tem McGarrey reported on her attendance at the Piece Officer’s luncheon.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2024, Mayor Evans reported on her participation in the following organization’s meeting:
 CVAG EXECUTIVE COMMITTEE

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers McGarrey/Sanchez to adjourn at 10:08 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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2025 Assignments
APPOINTED DECEMBER 3, 2024
* Note: receives stipend
AGENCY 2025 MEETING SCHEDULE 2025 REPRESENTATIVES
Animal Campus Commission 1
st Thursday, quarterly at 9:30 am
(2025: Feb 1, Apr 3, June 5, Aug 7, Oct 2, Dec 4)
Member: Councilmember Sanchez
Alternate: Councilmember Fitzpatrick
California Joint Powers Insurance Authority* Annual meeting in July Member: Councilmember Sanchez
Alternate: Monika Radeva and/or
Claudia Martinez
Greater CV Chamber of Commerce
Information Exchange Committee
Councilmembers rotate – 3rd Thursday every
month at 8:30 am (dark in June and July)
1 st quarter – Mayor Pro Tem McGarrey
2 nd quarter – Councilmember Sanchez
3 rd quarter – Mayor Evans
4 th quarter – Councilmember Fitzpatrick
Alternate – Councilmember Peña
Art Purchase Committee – March 2025
Art Purchase Committee – November 2025
Meet during Art Celebrations;
(Feb 27 – Mar 3, 2025; Nov 2025 – TBD)
Members: Com Servs. Com (2) Members;
Mar 2025 – Sanchez & McGarrey;
Nov 2025 – Evans & Fitzpatrick
CVAG General Assembly Annual banquet – last Monday in June in Chair’s city (June 30, 2025, at 6 pm)
Delegate: Mayor Evans
Alternate: Mayor Pro Tem McGarrey
Members: All Councilmembers
CVAG Conservation Commission* 2
nd Thursday of each month at 10:30 am
(2025: dark March, July, Aug, Oct, Dec)
Member: Mayor Evans
Alternate: Councilmember Fitzpatrick
CVAG Energy & Environmental Resources Committee* 2
nd Thursday of each month at 12 pm
(2025: dark March, July, Aug, Oct, Dec)
Member: Mayor Evans
Alternate: Councilmember Fitzpatrick
CVAG Executive Committee* Last Monday of each month at 4:30 pm (2025: dark March, July, Aug, Oct, Dec)
Member: Mayor Evans
Alternate: Mayor Pro Tem McGarrey (rotating)
CVAG Public Safety Committee* 2
nd Monday of each month at 9 am
(2025: dark Mar, Apr, Jul, Aug, Oct, Dec)
Member: Councilmember Peña
Alternate: Councilmember Sanchez
CVAG Transportation Committee* 1
st Monday of each month at 10 am
(2025: dark March, July, Aug, Oct, Dec)
Member: Councilmember Fitzpatrick
Alternate: Mayor Pro Tem McGarrey
CVAG Homelessness Committee* 3
rd Wednesday of each month at 10 am
(2025: dark Mar, July, Aug, Oct, Dec)
Member: Councilmember Peña
Alternate: Councilmember Fitzpatrick
Coachella Valley Mosquito & Vector Control District
(CVMVCD)* 2
nd Tuesday of each month at 6 pm Member: Councilmember Peña Appointed 10/19/2021 to serve thru Dec 31, 2025
Coachella Valley Mountains Conservancy (CVMC)*
2 nd Monday, every other month at 3 pm
(2025: Jan 13, Mar 10, May 12, Jul 14, Sept 8,
Nov 10)
Member: Mayor Pro Tem McGarrey
Alternate: Councilmember Fitzpatrick
ATTACHMENT 1
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2025 Assignments APPOINTED DECEMBER 3, 2024
* Note: receives stipend
AGENCY 2025 MEETING SCHEDULE 2025 REPRESENTATIVES
Coachella Valley Unified School District
2x2 Committee [established 11/03/2015] TBD Members: Councilmembers Fitzpatrick & Peña Community Service Grant Review Committee Three per year: Jan, May, & Sept Members (Jan): McGarrey & Fitzpatrick
Members (May): Evans & Sanchez
Members (Sept): McGarrey & Peña
Coachella Valley Water District Joint Policy Committee Meet every 3 months or as needed Member: Mayor Evans Alternate: Mayor Pro Tem McGarrey (rotating)
Desert Sands Unified School District
2x2 Committee [established June 2013]
TBD Members: Mayor Evans & Councilmember
Sanchez
Desert Recreation District
2x2 Committee [established Jan. 2017] TBD Members: Councilmember Fitzpatrick & Mayor Pro Tem McGarrey Economic Development Subcommittee
[established May 20, 2014]
Meet twice a month if needed; TBD and 4th
Wednesday at 9 am
Members: Mayor Evans & Councilmember
Fitzpatrick
Alternate Member: Councilmember Sanchez
Visit Greater Palm Springs Convention & Visitors Bureau* Tuesday’s at 8:30 am at rotating locations
(2025: Jan 31, April 4, June 27, Sept 26, Dec 12;
dark in Feb, March, May, July, Aug, Oct.. Nov)
Members: Mayor Evans
Alternate Member: Councilmember Sanchez
IID Energy Consumers’ Advisory Committee (ECAC) Disbanded by IID Board effective Jan 1, 2025 IID Coachella Valley Energy Commission (CVEC)
Will meet as needed as of December 12, 2024.
(Held at rotating facilities in the cities of Coachella, Indio, La Quinta, Palm Desert, Indian Wells, Rancho
Mirage, tribal nations, or unincorporated areas of
Imperial & Riverside counties)
Members: Mayor Evans
Appointment will end December 2025
Local Agency Formation Commission (LAFCO) – California
Association
Quarterly meeting held on Friday at 10 am
(2025: Jan 10, Apr & July (TBD), Oct – Annual
Conference)
Member: Councilmember Sanchez
Local Agency Formation Commission (LAFCO) – Riverside 4 th Thursday of each month at 9:30 am
(dark Nov 2025?) Member: Councilmember Sanchez
League of California Cities – Delegate for annual
conference
Annual conference(s) & General Assembly
October 8-10, 2025 in Long Beach, CA
Member: Mayor Evans
Alternate: Mayor Pro Tem McGarrey (rotating)
League of California Cities – Environmental Quality Policy Committee
3 meetings per year on Fridays at 10 am
(2025: Jan 24, March 28, & June 13) Member: Mayor Pro Tem McGarrey League of California Cities – Executive Committee
Riverside County Division
Via ZOOM – 6 pm 2nd Monday of the month
(2025: Feb 10, April 14, June 9, Aug 11, Oct 13) Member: Mayor Pro Tem McGarrey League of California Cities – Public Safety Committee 3 meetings per year held on Fridays at 10 am (2025: Jan 23, March 27, & June 12) Member: Councilmember Sanchez 23 CLICK HERE to Return to Agenda
2025 Assignments APPOINTED DECEMBER 3, 2024
* Note: receives stipend
AGENCY 2025 MEETING SCHEDULE 2025 REPRESENTATIVES
Riverside County Transportation Commission (RCTC)*
[one rep appointed by every city] 2
nd Wednesday of each month at 9:30 am Member: Councilmember Fitzpatrick Alternate Member: Mayor Pro Tem McGarrey
So. Calif. Association of Governments (SCAG)
Annual Regional Conference & General Assembly
– May 1-2, 2025 – Marriott Springs Resort – Palm
Desert
Delegate: Councilmember Sanchez (due to
appointment to SCAG Regional Council;
otherwise Mayor elect)
Alternate Member: Mayor Evans
So. Calif. Association of Governments (SCAG) Regional
Council 1
st Thursday of each month at 12:00 pm Member: Councilmember Sanchez (elected 3/11/2024)
Sunline Transit Agency*
4 th Wednesday of each month at 10 am – 1 pm
noon (includes Committees)
[dark Aug & Nov 2025]
Member: Councilmember Peña
Alternate: Councilmember Fitzpatrick
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CITY COUNCIL MINUTES Page 1 of 6 DECEMBER 11, 2024

SPECIAL MEETING

CITY COUNCIL MINUTES

SPECIAL MEETING
WEDNESDAY, DECEMBER 11, 2024

CALL TO ORDER
A special meeting of the La Quinta City Council was called to order at 9:00 a.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey (joined the meeting at 9:06 a.m.), Peña, Sanchez, and Mayor Evans
ABSENT: None

PLEDGE OF ALLEGIANCE
Councilmember Sanchez led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Philip Bettencourt, La Quinta – congratulated newly appointed Mayor Pro Tem McGarrey; thanked Council for their attendance at the Rancho La Quinta Homeowners Association (HOA) Thanksgiving Day Ceremony for the U.S. Marine Corp; and said he looks forward to attending the Imperial Irrigation District Coachella Valley Energy Commission special meeting scheduled for December 12, 2024, at 3 p.m., in his capacity as the appointed at-large Cities Commissioner, to discuss the possible formation of a Coachella Valley Power Agency Joint Powers Authority.

CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

SPECIAL MEETING

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 9:03 A.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 9:55 A.M. WITH COUNCILMEMBERS FITZPATRICK, PEÑA, AND SANCHEZ
CITY ATTORNEY IHRKE REPORTED THAT MAYOR PRO TEM McGARREY JOINED THE MEETING AT 9:06 A.M. AND LEFT THE MEETING AT 9:48 A.M.

REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke said Council received a report from Special Counsel, the City Manager, and the City Attorney for the existing litigation in the U.S. Bankruptcy Court identified in Closed Session Item No. 1, and reported the following in accordance with Government Code section 54957.1 (Brown Act).

MOTION – a motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve that certain Term Sheet for Debtor-In-Possession (DIP) Financing with attachments thereto that include a Memorandum of Understanding (MOU) and collectively referred to as the “Term Sheet,” and authorized the City Manager to execute the Term Sheet on behalf of the City. Motion passed unanimously.

Prior to summarizing the substantive provisions of the Term Sheet, City Attorney Ihrke provided the following update on the bankruptcy case of SilverRock Development Company, LLC and its affiliates:

On August 5, 2024, SilverRock Development Company, LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings.

Mr. Ihrke said the following occurred prior to today:
 The U.S. Bankruptcy Court entered into the record a Final Order approving the appointment of the current Chief Restructuring Officer (CRO), Doug Wilson Companies, who is an independent supervisor, and administers and oversees the management of the debtors’ estate and proposed reorganization plan. The City Manager, City Attorney, and the Special Counsel have been continuously working with the CRO and its counsel as the bankruptcy case has been proceeding.  SilverRock Development Company and its affiliates have now substituted a former Judge for the U.S. Bankruptcy Court in Delaware, Mr. Christopher Sontchi, to serve as the controlling manager(s) of SDC and its affiliates. 26 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 3 of 6 DECEMBER 11, 2024

SPECIAL MEETING
Mr. Sontchi has been retained as a fiduciary with expertise in handling businesses that are in voluntary bankruptcy, and Mr. Sontchi was proposed to replace Robert Green and Robert Green Companies as the controlling manager(s) of SDC and its affiliates as the bankruptcy case moves forward, and that substitution has occurred.

This is a corporate governance issue that was brought about in response to a legal issue raised by the U.S. Trustee’s Office, noting that such substitution would need to take place in order to comply with bankruptcy protocol; the U.S. Trustee has stated on the record that, with the substitution of Mr. Sontchi, this legal issue has been adequately addressed.
 As previously reported, there also have been several Interim Orders authorizing DIP Financing, as part of the City-led negotiated DIP Financing, which authorized the current CRO to administer and oversee the debtors estate, and allowed for payment of SDC costs to be made by the City, as specified in an approved budget.

The Term Sheet and MOU, voted on by the Council this morning, will be submitted to the Bankruptcy Court as a proposed Final Order for the court’s review and consideration, and if approved, final loan documents will be presented to Council for review and approval. The Term Sheet and MOU are necessary to get the DIP Financing before the U.S. Bankruptcy Court for its consideration.

Mr. Ihrke next summarized the substance of the Council-approved Term Sheet as follows:
 The borrowers of the DIP Financing are SDC and its affiliates, listed as the debtors in the bankruptcy case; and Mr. Sontchi is now the controlling manager for all of the debtors’ entities.
 The lender is the City of La Quinta.
 The loan amount is not to exceed $11 million, or the “Funding Cap,” and it includes the principal and all amounts previously funded by the City through the DIP Financing on an interim basis.
 The loan will be what is known as a “priming” loan under federal bankruptcy law, which generally means that the City will have a “super-priority” security interest in all real and personal property held by the debtors, subject to limited “carve-outs” as set forth in the Term Sheet; as a “priming” loan, the City has the most secured type of loan available under federal bankruptcy law for the repayment of its loan.  The loan will bear interest at the Local Agency Investment Fund (LAIF) rate, set and periodically adjusted by the State of California, currently at 4.71%, and this rate was chosen because it is considered an acceptable interest accrual rate for public funds’ investments.
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SPECIAL MEETING
 The loan term and funding commitment by the City shall commence upon the entry of a Final Order by the U.S. Bankruptcy Court approving the loan (the “Approval Order”) and shall continue until the 1st of several items to occur that would terminate the funding commitment, summarized in general as follows:
(a) December 15, 2025;
(b) Occurrence of an event of default; or
(c) The loan Maturity Date, as defined in the Term Sheet, which in general would be the first to occur of the following:
 The effective date of a bankruptcy reorganization plan under Chapter 11 for any of the borrowers in the bankruptcy case;
 The closing of a sale, assignment, or transfer of all of the borrowers’ assets to a successor developer; or
 December 31, 2025.
 The City is indemnified by SDC and its affiliates against all claims and liability arising from or in connection with the transactions relating to the Term Sheet.  Milestones are included in the Final DIP Financing to ensure progress is made over the course of next year through actions necessary of the CRO and SDC, via Mr. Sontchi as the controlling manager, at a timely pace, with allowances for adjustments if needed, with such milestones including:
o Continuing communications with the City during SDC’s selection of a broker and the broker’s required marketing process to obtain a report regarding cost to complete the project.
o And the Bankruptcy Court review of the debtors’ proposed plan to exit out of bankruptcy.
 The Final DIP Financing secures the City consultation and approval rights with the CRO and debtors, who are required to continuously consult with and share information with the City as the process to search for and select a replacement developer and financing to complete the project moves forward, including:
o The City shall have the right to consent to or reject the sale to any proposed developer/purchaser of the assets to take over the project and see its completion.
 The loan proceeds must be used in a manner and for costs outlined in a Cityapproved budget; as has been reported previously, costs in the City-approved budget are to address remediation efforts and dust control at the site, and costs necessary to ensure the bankruptcy proceedings move forward with soliciting and retaining a qualified developer and financing to take over and complete the project. 28 CLICK HERE to Return to Agenda
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SPECIAL MEETING
Once fully executed by the City and SDC, the Term Sheet will be submitted to the U.S.

Bankruptcy Court and will be considered at the next scheduled hearing on January 2, 2025.

Mr. Ihrke noted the public purposes served by Council’s approval of the City-led DIP Financing loan as part of the bankruptcy proceedings, which include but are not limited to:
 Ensure public safety and protection of the City-owned property and public amenities in and surrounding the debtors’ property; the debtors property is in the SilverRock Specific Plan area that is comprised of approximately 525 acres, of which approximately 140 acres have been conveyed to SDC; the City-owned public amenities, currently in use that surround SDC’s property, include the SilverRock public golf course, SilverRock Park, public roadway and infrastructure, all of which can be accessed by the public, and all of which are evidenced by the recorded site plan and maps; measures have already been put in place such as security fencing and other safety measures, will require continuous funding to be maintained to secure the City’s assets through the bankruptcy process.  Remediate any public nuisances that may exist or may arise during the bankruptcy proceedings while a reorganization plan to move forward is put in place, such as structures and partially completed buildings exposed to the elements on SDC’s parcels that will need to be remedied, as evidenced by photographs and drone footage of the Talus site.
 Secure the City’s interest in economic development; as recognized by State law, revenue generation is a valid public purpose (Gov. Code § 52200 et seq.), and that purpose is realized in connection with the transient occupancy taxes (TOT), sales taxes, and other revenues anticipated to be generated for the City upon completion of the Talus project; evidence of this public purpose is evidenced by the Economic Development Report prepared for this project, dated November 2014, which identified significant TOT revenue-generation from the development of the parcel as a world class resort from undeveloped land.
 Secure the City’s interest and maintain its ability to participate in the selection of a successor developer and financing mechanism to restart and complete the project, as evidenced by the Purchase, Sale, and Development Agreement, and subsequent amendments, between the City and the project developer, prior to the bankruptcy proceedings, showing the City’s intent to maintain control over the developer and the project financing.

This concluded Mr. Ihrke’s report, and he stated that prior announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq.

Mayor Evans said today’s Council’s motion also authorized the City Manager to execute the Term Sheet and related documents on behalf of the City upon City Attorney approval. 29 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 6 of 6 DECEMBER 11, 2024

SPECIAL MEETING

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 10:17 a.m. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (McGarrey).

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 10 DECEMBER 17, 2024

CITY COUNCIL

MINUTES
TUESDAY, DECEMBER 17, 2024

CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA

CONFIRMATION OF AGENDA
City Manager McMillen requested to pull Consent Calendar Item No. 8, regarding the Miles Avenue Pavement Rehabilitation Project No. 2023-01, and consider it as Business Session Item No. 3 on tonight’s agenda. Council concurred.

CLOSED SESSION

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:05 P.M. WITH ALL MEMBERS PRESENT
CONSENT CALENDAR ITEM NO. 331 CLICK HERE to Return to Agenda CITY COUNCIL MINUTES Page 2 of 10 DECEMBER 17, 2024
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
 CLOSED SESSION ITEM NO. 1 – no new reportable action on this matter; a brief summary of the bankruptcy proceedings status for SilverRock Development Company and its affiliates will be provided under the Announcements, Presentations, and Written Communications section of the Agenda, as Presentation No. 1.

PLEDGE OF ALLEGIANCE
Mayor Evans led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Philip Bettencourt, La Quinta – said it was a pleasure serving on the Imperial Irrigation District (IID) Coachella Valley Energy Commission (CVEC) as the appointed at-large Commissioner.

PUBLIC SPEAKER: Kyndra Wright, La Quinta – introduced herself; praised the City of La Quinta; and spread holiday cheer.

ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS

1. TALUS DEVELOPMENT PROJECT (FORMERLY SILVERROCK) - STATUS UPDATE
Mayor Evans noted that the “Talus” signs were recently removed due to the ongoing bankruptcy proceedings and the City will revert back to referring to this project as “SilverRock” again until this matter is resolved.

City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Prior Announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq.
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Mr. Ihrke said he provided a lengthy report-out of Council’s official action at the December 11, 2024, special meeting, summarizing the substantive provisions and public purposes relating to a Term Sheet for Debtor-In-Possession (DIP) Financing Facility, with attachment thereto that includes a Memorandum of Understanding (MOU) and Cityapproved final budget, and are collectively referred to as the “Term Sheet;” this reportout would not be repeated, however the public may access and listen to the meeting on at https://laquinta.cablecast.tv/?site=1 (also at www.laquintaca.gov/pastmeetings).

Mr. Ihrke provided the following summary update:
 The Term Sheet included the City’s proposed not to exceed $11 million dollar loan as part of the Final DIP Financing, which will be funded only upon approval by the U.S. Bankruptcy Court; the loan will be what is known as a “priming” loan under federal bankruptcy law, which means the City will have a “super-priority” security interest for the repayment of the loan, including “super-priority” over all liens on the real and personal property held by the debtors, subject to limited “carve-outs” as set forth in the Term Sheet; this type of “super-priority” is perhaps the most secured type of loan available under federal and state law.
 The Term Sheet was executed (on December 10, 2024) by the City and SDC, and was filed with the U.S. Bankruptcy Court for hearing and consideration; the hearing is set for January 2, 2025, which hearing may be continued until January 15, 2025, to consolidate the hearing on the proposed Final DIP Financing/Term Sheet with another important matter, the appointment of a brokerage firm to assist the Chief Restructuring Officer (CRO) as fiduciaries of the debtors, which as previously announced, is now entirely controlled by former bankruptcy Judge Christopher Sontchi.

The appointment of a brokerage firm is an important step and common protocol under bankruptcy proceedings to ensure there is a thorough analysis and vetting for the selection of the next developer of the project.

As noted in the Term Sheet, the CRO, SDC and its affiliates, and the City are required to be in constant communication during the bankruptcy process, and the City has the right to consent to or reject the sale of the project to any developer/purchaser proposed by the debtors.
 Since the December 11, 2024, special Council meeting, the Mayor and Councilmembers, individually and without a quorum of three or more present, met with CRO representatives and former Judge Sontchi. In accordance with the Brown Act (Gov. Code, § 54950 et seq.), there was no sharing of information or discussion of information among the Council, thereby ensuring there was no “serial” meeting, as defined, among the Council.
 Regarding the City-led Interim DIP Financing and funds that have been made available to the CRO pending the U.S. Bankruptcy Court review of the proposed 33 CLICK HERE to Return to Agenda
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Final Order on the DIP Financing/Term Sheet, the following new items can be reported and summarized as follows:
 Based on communications from the CRO, RD Olson Construction Company, which was the primary contractor of the project, is anticipated to mobilize in early January 2025 to clean-up, repair, and secure and stabilize the exposed structures and take other City-approved actions to prepare the site for future development to resume, when the bankruptcy proceedings reach that point.
 Based on communications with the CRO, an independent consultant, the Cumming Group, has been retained by the CRO to prepare an impartial and professionally based “Property Condition Report”; this report is key for the City, CRO, and all parties to receive an independent accounting by an independent fiduciary of the costs necessary to complete the project by a future developer; the report is anticipated to be completed in February 2025.

City Manager McMillen said earlier today, following the independent meetings of individual Councilmembers with former Judge Sontchi, Mr. McMillen visited the Talus project site accompanied by Mr. Sontchi, the CRO, and a member of the Cumming Group, who will be completing the Property Condition Report, as mentioned by the City Attorney.

Mr. McMillen noted this report is imperative for the eventual marketing of the project, and anyone interested in bidding the project would rely on this report, which will be very detailed, and will require multiple visits from various experts to evaluate all aspects of the project and what has been constructed on the site to date; many of the structures have been partially constructed and exposed to the elements, and the condition of the structures will determine the actual value of the project; and the report is anticipated to be completed in February 2025.

Mr. McMillen noted all parties visiting the site today appreciated the beautiful scenery; the City and all relevant parties are motivated to get the project completed.

Mayor Evans reiterated that all up-to-date information pertaining to this project, formerly Talus, now referred to as SilverRock is available on the City’s website at www.laquintaca.gov/taluslq.

2. RECOGNIZE DISTINGUISHED CITIZEN AWARD RECIPIENTS
Management Specialist Calderon provided a brief background on the newly established Distinguished Citizen Award program; the updated monument to be installed at the Civic Center Park to bear the names of the recipients of this program; and presented the qualifications and accomplishments of the two award recipients John (Juan) Salas and Will Donato.

Council presented Mr. Salas and Mr. Donato with certificates of recognition and plaques in honor of their dedication and contributions to the La Quinta community. 34 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 5 of 10 DECEMBER 17, 2024

CONSENT CALENDAR

1. ADOPT ORDINANCE NO. 619 ON SECOND READING AMENDING CHAPTER

3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM

VACATION RENTALS

2. ADOPT RESOLUTION DECLARING ASSESSOR PARCEL NUMBER 600-020- 057 LOCATED IN THE CITY OF LA QUINTA, CALIFORNIA, AS SURPLUS LAND; CEQA: EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15312 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT [RESOLUTION NO. 2024-047]

3. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES

WITH VINTAGE ELECTRIC FOR ON-CALL ELECTRIC SERVICES

4. APPROVE AMENDMENT NO. 3 TO REIMBURSEMENT AGREEMENT WITH

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR DUNE
PALMS BRIDGE IMPROVEMENT PROJECT NO. 2011-05

5. ACCEPT SPORTS COMPLEX LIGHTING REPLACEMENT PROJECT NO. 2022-04, LOCATED AT THE LA QUINTA SPORTS COMPLEX ON PARK AVENUE

6. ACCEPT CITY HALL ROOF REPAIR PROJECT NO. 2023-32, LOCATED AT

THE CITY OF LA QUINTA CITY HALL

7. ACCEPT EISENHOWER BASIN SLOPE REPAIR PROJECT NO. 2023-22,

LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE BETWEEN

AVENIDA FERNANDO AND COACHELLA DRIVE

8. Pulled and moved to Business Session Item No. 3 by staff >>> APPROVE:
(1) TRANSFER OF FUNDS AND PROJECT NO. 2023-01 FROM AVENUE 58 IMPROVEMENTS TO MILES AVENUE PAVEMENT REHABILITATION; AND (2) PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR

BID THE MILES AVENUE PAVEMENT REHABILITATION PROJECT

9. AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK ADMINISTRATIVE TECHNICIAN TO ATTEND THE CITY CLERK’S ASSOCIATION OF
CALIFORNIA “NUTS AND BOLTS” WORKSHOP IN BREA, CALIFORNIA, FEBRUARY 6-7, 2025

10. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES DEPUTY

DIRECTOR AND HUMAN RESOURCES TECHNICIAN TO ATTEND THE
PUBLIC AGENCY RISK MANAGEMENT ASSOCIATION 2025 CONFERENCE IN ANAHEIM, CALIFORNIA, FEBRUARY 23-26, 2025
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11. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES DEPUTY

DIRECTOR TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2025 SUPERVISOR ACADEMY CONFERENCE IN SAN DIEGO, CALIFORNIA, JANUARY 13-16, 2025

12. EXCUSE ABSENCE OF COMMISSIONER PALTIN FROM DECEMBER 11, 2024, QUARTERLY HOUSING COMMISSION MEETING

13. APPROVE RECIPIENT OF THE 2025 LA QUINTA SENIOR INSPIRATION AWARD

14. RECEIVE AND FILE FISCAL YEAR 2023/24 MEASURE G SALES TAX

COMPLIANCE REPORT

15. RECEIVE AND FILE FIRST QUARTER FISCAL YEAR 2024/25 TREASURY REPORTS FOR JULY, AUGUST, AND SEPTEMBER 2024

16. RECEIVE AND FILE EXPENDITURE REPORT DATED JUNE 30, 2024

17. APPROVE DEMAND REGISTERS DATED NOVEMBER 15, 22, AND DECEMBER 6, 2024

18. RECEIVE AND FILE FISCAL YEAR 2023/24 DEVELOPMENT PROJECT FEE REPORT

19. RECEIVE AND FILE FISCAL YEAR 2023/24 ART IN PUBLIC PLACES ANNUAL REPORT

20. ADOPT RESOLUTION AND APPROVE MEMORANDUM OF

UNDERSTANDING WITH RIVERSIDE COUNTY OBLIGATING AND

ALLOCATING AMERICAN RESCUE PLAN ACT CORONAVIRUS STATE AND LOCAL RECOVERY FUNDS [RESOLUTION NO. 2024-048]

CONSENT CALENDAR ITEM COMMENTS
ITEM NO. 4 – Councilmember Fitzpatrick noted the increased cost of capital projects such as the Dune Palms bridge improvements.

ITEM NO. 14 – Councilmembers Fitzpatrick and McGarrey and Mayor Evans thanked residents for approving Measure G sales and transactions use tax and noted the capital improvements, infrastructure, and services it funds.

WRITTEN PUBLIC COMMENTS were received on Consent Calendar Item No. 19, related to fiscal year 2023/24 Art in Public Places Annual Report, from the Desert Valley Builders Association noting the City has satisfied and met its annual reporting obligation pursuant to the La Quinta Municipal Code and the Mitigation Fee Act, which were 36 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 7 of 10 DECEMBER 17, 2024
distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.

MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to approve Consent Calendar Item Nos. 1-7 and 9-20 as presented, with Item No. 1 adopting Ordinance No. 619, and Item Nos. 2 and 20 adopting Resolution Nos. 2024-047 and 2024-048, respectively. Motion passed unanimously.

BUSINESS SESSION

1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR HIGHWAY 111
REHABILITATION PROJECT NO. 2022-25
Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office.

Council discussed the project schedule was pushed for after high season due to the delay in receiving the awarded federal funding; and importance of implementing a communication program to alert residents and businesses.

MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve an Agreement for Contract Services with Southstar Engineering and Consulting, Inc. to provide construction management and inspection services for the Highway 111 Rehabilitation Project No. 2022-25; and authorize the City Manager to execute the agreement within the approved budget. Motion passed unanimously.

2. APPROVE THE PURCHASE OF A LIBRARY RESOURCE VAN
Community Services Deputy Director Calderon introduced Management Analyst Calderon who presented the staff report, which is on file in the Clerk’s Office.

PRESENTER: Sara DeLaCruz, Branch Manager III, Riverside County Library System – provided an overview of the proposed bookmobile services, targeted audience, research data gathered to identify community needs, staffing, and collaboration efforts with other agencies and school districts.

PRESENTER: Joan Tyler, Chief Librarian, Riverside County Library System – provided start-up and operational cost options.

Council discussed teaching books; outreach; school partnerships; van staffing; van electrical power; Wi-Fi options; grants; cost and types of guest performers; flexibility of schedule; demand for services; summer versus winter schedule; coordination with free school summer breakfast and lunch program; city-owned building on Eisenhower Drive; security and storage for van and valuable items; availability of digital library cards; use of 37 CLICK HERE to Return to Agenda
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student ID cards as library cards; auto, employee, property and liability insurance costs; currently four vans serve the entire Riverside County; this van will be dedicated to La Quinta only – first city to have its own bookmobile; branding on van indicating exclusivity to, and funded by La Quinta; role of schools to provide literacy programs; high cost of van and services; ability to change with need; means of measuring success; and van treated as a branch for statistical analysis.

MOTION – A motion was made and seconded by Councilmembers McGarrey/Sanchez to approve: (1) Option 2 “Enhanced One-Time (Start-Up) Costs” of $280,000 for the purchase of the resource van/bookmobile and relate fees, insurance, materials, supplies, equipment, IT services, subscriptions, etc.; and (2) Option B annual service level at $396,800 as presented in Attachment 2 of the staff report. Motion passed unanimously.

3. Pulled from Consent Calendar Item No. 8 and moved to Business Session by xxx >>> APPROVE: (1) TRANSFER OF FUNDS AND PROJECT NO. 2023-01 FROM AVENUE 58 IMPROVEMENTS TO MILES AVENUE PAVEMENT
REHABILITATION; AND (2) PLANS, SPECIFICATIONS, ENGINEER’S

ESTIMATE, AND ADVERTISE FOR BID THE MILES AVENUE PAVEMENT

REHABILITATION PROJECT
Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office.

Council discussed longevity and cost of pulverization process; current street rating of Miles Avenue; condition of landscaping on Miles Avenue; needs and timing of Avenue 58 stretch; and direction to include total spending on City roads in related staff reports.

MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to (1) approve transfer of funds and project number 2023-01 from Avenue 58 Improvements to be used for the Miles Avenue Pavement Rehabilitation, and (2) approve plans, specifications, and engineer’s estimate, and authorize staff to advertise for bid the Miles Avenue Rehabilitation Project No. 2023-01. Motion passed unanimously.

STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office. 7-B. PUBLIC SAFETY – POLICE QUARTERLY REPORT JULY – SEPTEMBER 2024 Lieutenant Velasco with Riverside County Sheriff’s Department explained the reasons for the delay in response times for July and August 2024 were due to two calls whose priority was changed, however, the metrics system counts the entire time the call was being handled in its final priority level, even though initially the call was at a lower priority level; noted the processes and monitoring established to ensure La Quinta designated 38 CLICK HERE to Return to Agenda
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resources are managed and dispatched to benefit La Quinta residents who pay for the service; mutual aid provided to surrounding areas; and staffing shortages.

Council discussed the County increasing the staff servicing the County’s unincorporated areas; and appreciation for recognizing and correcting response times.

MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans reported on her, and other Councilmembers’ attendance at the AMEX Media Day; Sponsor Day; Chamber of Commerce Day at PGA West; annual Tree Lighting events; Indian Wells-La Quinta 2024 Ironman 70.3 event; annual Casita Lighting; Blue Light Ceremony; Shop-with-a-Cop; PGA Superstore opening; Pancakes with Santa event; Boys & Girls Club reception; Volunteers in Medicine Gala; and La Quinta Board Mixer event at Los Arcos restaurant.

Councilmember Sanchez reported on his attendance at the Desert Horse event.

REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2024, Mayor Evans reported on her participation in the following organizations’ meetings:
 CVAG COACHELLA VALLEY CONSERVATION COMMISSION
 VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU  IMPERIAL IRRIGATION DISTRICT – CV ENERGY COMMISSION
 DESERT SANDS UNIFIED SCHOOL DISTRICT 2x2 COMMITTEE (Evans & Sanchez)
La Quinta’s representative for 2024, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings/organization’s meeting:
 ANIMAL CAMPUS COMMISSION (attended on behalf of delegate Sanchez)  RIVERSIDE COUNTY TRANSPORTATION COMMISSION
La Quinta’s representative for 2024, Mayor Pro Tem McGarrey reported on her participation in the following organization’s meeting:
 LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE, RIVERSIDE

COUNTY DIVISION
La Quinta’s representative for 2024, Councilmember Peña reported on his participation in the following organizations’ meetings:
 COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT

BOARD OF TRUSTEES
 SUNLINE TRANSIT AGENCY
La Quinta’s representative for 2024, Councilmember Sanchez reported on his participation in the following organizations’ meetings:
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 DESERT SANDS UNIFIED SCHOOL DISTRICT 2x2 COMMITTEE (Evans & Sanchez)
 SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL Council directed a letter be drafted to the Coachella Valley Unified School District listing the Council’s questions and concerns, since requests for meetings have not been successful.

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Sanchez/McGarrey to adjourn at 6:27 p.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL MINUTES Page 1 of 2 JANUARY 6, 2025

SPECIAL MEETING

CITY COUNCIL MINUTES

SPECIAL MEETING
MONDAY, JANUARY 6, 2025

CALL TO ORDER
A special meeting of the La Quinta City Council was called to order at 8:30 a.m. by Mayor Evans.

PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None

PLEDGE OF ALLEGIANCE
Councilmember Sanchez led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

CLOSED SESSION

COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 8:33 A.M.

MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 9:31 A.M. WITH ALL MEMBERS PRESENT
CONSENT CALENDAR ITEM NO. 441 CLICK HERE to Return to Agenda CITY COUNCIL MINUTES Page 2 of 2 JANUARY 6, 2025

SPECIAL MEETING
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:

City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act):

Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office and Special Counsel, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024, Council meeting.

Mr. Ihrke noted there is no new information to be added to the summary updates provided at the December 11 and 17, 2024, Council meetings on the bankruptcy proceedings for SilverRock Development Company and its affiliates; and at the request of debtor’s counsel and with the agreement of the other parties’ legal counsel, the January 2, 2025, hearing date on the Debtor-In-Possession (DIP) Financing/Term Sheet was rescheduled by the U.S. Bankruptcy Court to January 15, 2025, to consolidate it with another matter, the appointment of a brokerage firm to assist the Chief Restructuring Officer (CRO) as fiduciaries of the debtors, and to hear other remaining pending matters.

ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 9:32 a.m. Motion passed unanimously.

Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY 111 PAVEMENT REHABILITATION PROJECT NO. 2022-25

RECOMMENDATION
Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Highway 111 Rehabilitation Project No. 2022-25 from the city limits west of Washington Street to the city limits at Jefferson Street.

EXECUTIVE SUMMARY
• The Highway 111 Pavement Rehabilitation project (Project) will pulverize the existing pavement on Highway 111 from approximately 1,500 feet west of Washington Street to Jefferson Street within the city limits (Attachment 1). Work will also include minor improvements at curb ramps to begin the process of bringing them into Americans Disabilities Act (ADA) compliance. • The City has received $4,000,000 in Federal Earmark funding that is being processed through Caltrans. Staff have successfully processed the environmental document through Caltrans and have requested authorization of funds in November 2024. Once funds are authorized, Staff can proceed with bidding. • Staff has secured Southstar for Construction Management services.

FISCAL IMPACT
Budget for the Project was allocated in fiscal years 2024/25 Capital Improvement Program (CIP) under project 2019-05 Highway 111 Corridor Area Plan Implementation in the amount of $8,034,000, which includes $4,000,000 in Federal Earmark Funding, $984,000 in SB1 funding, and $3,050,000 in Measure G Funding. The following is the anticipated project budget:

Total Budget
Design: $ 100,000
Professional: $ 50,000
Inspection/Testing/Survey: $ 500,000
Construction: $ 7,000,000
Contingency: $ 384,000
Total Budget: $ 8,034,000
CONSENT CALENDAR ITEM NO. 5
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BACKGROUND/ANALYSIS
The two-mile stretch of Highway 111 in La Quinta is in need of major rehabilitation and re-pavement, as the majority of the Project area has inadequate base conditions for a pavement overlay. The rehabilitation requires the existing pavement, approximately 1,500 feet west of Washington Street to Jefferson Street within city limits, to be pulverized and regraded prior to the application of new pavement. Leaving the roadway in its current worn and cracked condition would increase costs for repair in the future. Work will also include minor improvements at curb ramps to begin the process of bringing them into Americans with Disabilities Act (ADA) compliance.

The average daily traffic on Highway 111 is estimated at 38,000 vehicles. Additionally, the Highway 111/Washington Street intersection is the most traveled intersection in the Coachella Valley.

The commercial/retail corridor of Highway 111 that runs through La Quinta provides about 75% of the City’s annual sales tax revenue.

On any given day, Highway 111 is heavily used by residents and visitors of the Coachella Valley commuting between the east and west ends of the valley for work, school, shopping, dining, and to access recreational and entertainment amenities in and around La Quinta.

On March 21, 2023, Council approved the Project for bid; however, shortly thereafter, the City was notified that the Project had successfully secured Federal Earmark Funding in July 2023, subject to compliance with all Federal Highway Administration reporting and oversite processed through CalTrans, which includes the preparation and approval of an environmental document before requesting funding.

The Federal Earmark Funding was officially adopted by Congress in March 2024, and the environmental document was subsequently approved in November 2024. Following this approval, the City submitted the formal requests for funds in November 2024, marking a significant milestone in the Project’s progress and ensuring compliance with federal and state procedural requirements.

Contingent upon Council’s approval to advertise the Project for bid on January 21, 2025, the following is the anticipated Project schedule:

Council Bid Authorization January 21, 2025
Bid Period (After Caltrans Authorization) January to March 2025 Council Considers Project Award April 2025
Execute Contract and Mobilize April to May 2025
Construction (90 Working Days) May to September 2025
Accept Improvements October 2025
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ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayòn, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS
Legend
Notes
From West of
Washington Street to
Jefferson Street
REPORT PRINTED ON... 2/7/2019 11:38:16 AM
ATTACHMENT 1
Highway 111 Rehabilitation Project (2022-25)
0 6, 12,037
019
Feet
Blueline Streams
City Areas
World Street Map
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2024

RECOMMENDATION
Receive and file revenue and expenditure report dated October 31, 2024.

EXECUTIVE SUMMARY
 The report summarizes the City’s year-to-date (YTD) and month-to-date (MTD) revenues and expenditures for October 2024 (Attachment 1).  These reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2024 for fiscal year 2024/25.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year. The 2023/24 operating and Capital Improvement Project carryovers to 2024/25 will be processed after the year-end audit is completed.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget YTD.

CONSENT CALENDAR ITEM NO. 6
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Revenues are not received uniformly throughout the year, resulting in peaks and valleys.

For example, large property tax payments are usually received in December and May.

Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Principal Management Analyst Approved by: Claudia Martinez, Finance Director
Attachment: 1. Revenue and Expenditure Report for October 31, 2024

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund (GF) $ 3,593,193 $ 7,788,555 9.42% $ 8,386,917 10.69% All Funds $ 4,121,866 $ 12,441,955 7.92% 17,722,736 $ 14.34%

MTD YTD
Percent of
Budget YTD
Percent of
Budget
General Fund $ 1,649,210 $ 8,202,955 9.84% $ 9,193,557 12.62% Payroll (GF) $ 878,021 $ 3,364,351 23.81% $ 3,123,714 23.33% All Funds $ 3,942,208 $ 34,072,021 23.36% 38,858,214 $ 32.91% October 2024 Revenues Comparison to 2023
October 2024 Expenditures Comparison to 2023
General Fund Non-General Fund
Measure G Sales Tax $ 938,573 Gas Tax $ 191,792
Sales Tax $ 695,793 SilverRock Green Fees $ 165,299
Property Tax $ 577,644 SLESA Grant(1) $ 102,997
Transient Occupancy (Hotel) Tax $ 554,747 Allocated Interest $ 44,894 Fire Service Credit $ 170,461 Developer Impact Fees - Transportation $ 32,072 General Fund Non-General Fund
Parks Maintenance Services $ 114,741 Capital Improvement Program (CIP) - Construction(2) $ 945,895 Contract Legal Services $ SilverRock Maintenance 90,900 $ 306,994 Visit Greater Palm Springs $ Machinery & Equipment 84,144 $ 220,228 Marketing & Tourism Promotions $ Contract IT Management 44,774 $ 84,186 Contract Traffic Engineer $ Lighting & Landscape - Supplies 28,021 $ 83,752 Top Five Revenue/Income Sources for October
Top Five Expenditures/Outlays for October
(1)Supplemental Law Enforcement Services Fund - Citizens' Option for Public Safety (COPS) Grant (2)CIP Construction - Dune Palms Bridge; SRR Park (art pedestals) 48 CLICK HERE to Return to Agenda
For Fiscal: 2024/25 Period Ending: 10/31/2024

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Revenue Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 82,714,300 82,714,300 3,593,193 7,788,555 -74,925,745 9.42% 105 - DISASTER RECOVERY FUND 30,000 30,000 0 -12,424 -42,424 41.41% 201 - GAS TAX FUND 2,589,000 2,589,000 191,792 477,946 -2,111,054 18.46% 202 - LIBRARY & MUSEUM FUND 3,143,000 3,143,000 771 -12,391 -3,155,391 0.39% 203 - PUBLIC SAFETY FUND (MEASURE G) 5,000 5,000 0 -228 -5,228 4.55% 210 - FEDERAL ASSISTANCE FUND 190,000 190,000 0 -3 -190,003 0.00% 212 - SLESA (COPS) FUND 103,000 103,000 102,997 102,258 -742 99.28% 215 - LIGHTING & LANDSCAPING FUND 4,000,500 4,000,500 13,217 23,967 -3,976,533 0.60% 221 - AB 939 - CALRECYCLE FUND 80,000 80,000 3,691 10,450 -69,550 13.06% 223 - MEASURE A FUND 2,025,000 2,025,000 0 142,334 -1,882,666 7.03% 225 - INFRASTRUCTURE FUND 1,000 1,000 0 -24 -1,024 2.41% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 13,000 13,000 0 0 -13,000 0.00% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,500 5,500 0 0 -5,500 0.00% 230 - CASp FUND, AB 1379 21,000 21,000 1,112 4,999 -16,001 23.81% 231 - SUCCESSOR AGCY PA 1 RORF 20,260,000 20,260,000 3,979 21,646 -20,238,354 0.11% 235 - SO COAST AIR QUALITY FUND 54,500 54,500 0 -162 -54,662 0.30% 237 - SUCCESSOR AGCY PA 1 ADMIN 13,820 13,820 0 -233 -14,053 1.69% 241 - HOUSING AUTHORITY 1,452,000 1,452,000 27,311 149,783 -1,302,217 10.32% 243 - RDA LOW-MOD HOUSING FUND 60,000 60,000 0 -5,289 -65,289 8.82% 247 - ECONOMIC DEVELOPMENT FUND 40,000 40,000 408 390 -39,610 0.97% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 18,000 18,000 0 25,522 7,522 141.79% 250 - TRANSPORTATION DIF FUND 540,000 540,000 32,072 120,639 -419,361 22.34% 251 - PARKS & REC DIF FUND 253,000 253,000 16,848 44,654 -208,346 17.65% 252 - CIVIC CENTER DIF FUND 103,000 103,000 9,840 27,581 -75,419 26.78% 253 - LIBRARY DEVELOPMENT DIF 50,000 50,000 3,176 8,793 -41,207 17.59% 254 - COMMUNITY & CULTURAL CENTERS DIF105,000 105,000 7,648 19,854 -85,146 18.91% 255 - STREET FACILITY DIF FUND 1,000 1,000 0 -100 -1,100 10.04% 256 - PARK FACILITY DIF FUND 100 100 0 -9 -109 9.45%
257 - FIRE PROTECTION DIF 53,000 53,000 2,952 8,151 -44,849 15.38% 259 - MAINTENANCE FACILITIES DIF FUND 47,000 47,000 2,504 8,757 -38,243 18.63% 270 - ART IN PUBLIC PLACES FUND 158,000 158,000 910 18,297 -139,703 11.58% 275 - LQ PUBLIC SAFETY OFFICER 3,000 3,000 0 -69 -3,069 2.30% 299 - INTEREST ALLOCATION FUND 0 0 44,894 2,435,015 2,435,015 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,500 1,500 0 -1 -1,501 0.07% 401 - CAPITAL IMPROVEMENT PROGRAMS27,218,109 27,218,109 0 117,646 -27,100,463 0.43% 405 - SA PA 1 CAPITAL IMPRV FUND 500 500 0 -8 -508 1.51% 501 - FACILITY & FLEET REPLACEMENT 1,705,000 1,705,000 0 -6,382 -1,711,382 0.37% 502 - INFORMATION TECHNOLOGY 2,276,708 2,276,708 8,583 13,240 -2,263,468 0.58% 503 - PARK EQUIP & FACILITY FUND 500,000 500,000 0 -4,586 -504,586 0.92% 504 - INSURANCE FUND 1,363,230 1,363,230 0 -1,057 -1,364,287 0.08% 601 - SILVERROCK RESORT 5,484,500 5,484,500 171,644 541,192 -4,943,308 9.87% 602 - SILVERROCK GOLF RESERVE 98,000 98,000 0 -882 -98,882 0.90% 760 - SUPPLEMENTAL PENSION PLAN 7,000 7,000 0 -88 -7,088 1.26% 761 - CERBT OPEB TRUST 40,000 40,000 0 156,928 116,928 392.32% 762 - PARS PENSION TRUST 200,000 200,000 -117,676 217,295 17,295 108.65% Report Total: 157,026,267 157,026,267 4,121,866 12,441,955 -144,584,312 7.92% ATTACHMENT 1
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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For Fiscal: 2024/25 Period Ending: 10/31/2024

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Expenditure Summary
Fiscal
Activity
Variance
Favorable
Fund (Unfavorable)
Period
Activity
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 83,331,665 83,331,665 1,649,210 8,202,955 75,128,710 9.84% 201 - GAS TAX FUND 3,443,100 3,443,100 57,122 210,833 3,232,267 6.12% 202 - LIBRARY & MUSEUM FUND 2,555,615 2,555,615 37,117 202,793 2,352,822 7.94% 210 - FEDERAL ASSISTANCE FUND 198,500 198,500 0 0 198,500 0.00% 212 - SLESA (COPS) FUND 100,000 100,000 0 33,927 66,073 33.93% 215 - LIGHTING & LANDSCAPING FUND 3,957,700 3,957,700 227,263 1,029,257 2,928,443 26.01% 221 - AB 939 - CALRECYCLE FUND 200,000 200,000 6,519 20,519 179,481 10.26% 223 - MEASURE A FUND 2,335,000 2,335,000 0 0 2,335,000 0.00% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 12,000 12,000 1,288 11,038 962 91.99% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000 5,000 0 0 5,000 0.00% 230 - CASp FUND, AB 1379 5,500 5,500 0 0 5,500 0.00%
231 - SUCCESSOR AGCY PA 1 RORF 4,452,755 4,452,755 0 15,050,680 -10,597,925 338.01% 235 - SO COAST AIR QUALITY FUND 40,000 40,000 0 1,819 38,181 4.55% 237 - SUCCESSOR AGCY PA 1 ADMIN 10,000 10,000 0 1,600 8,400 16.00% 241 - HOUSING AUTHORITY 1,715,440 1,715,440 87,804 309,323 1,406,117 18.03% 243 - RDA LOW-MOD HOUSING FUND 250,000 250,000 0 300,800 -50,800 120.32% 247 - ECONOMIC DEVELOPMENT FUND 31,500 31,500 850 3,834 27,666 12.17% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 250,000 250,000 0 0 250,000 0.00% 250 - TRANSPORTATION DIF FUND 1,579,109 1,579,109 0 400,000 1,179,109 25.33% 253 - LIBRARY DEVELOPMENT DIF 15,000 15,000 0 0 15,000 0.00% 254 - COMMUNITY & CULTURAL CENTERS DIF500,000 500,000 0 0 500,000 0.00% 259 - MAINTENANCE FACILITIES DIF FUND 100,000 100,000 0 0 100,000 0.00% 270 - ART IN PUBLIC PLACES FUND 233,000 233,000 16,223 44,306 188,694 19.02% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,500 1,500 0 0 1,500 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS27,218,109 27,218,109 988,626 3,208,816 24,009,293 11.79% 501 - FACILITY & FLEET REPLACEMENT 1,628,750 1,628,750 253,222 552,951 1,075,799 33.95% 502 - INFORMATION TECHNOLOGY 3,217,945 3,217,945 127,861 1,183,025 2,034,920 36.76% 503 - PARK EQUIP & FACILITY FUND 2,000,000 2,000,000 1,000 556,521 1,443,479 27.83% 504 - INSURANCE FUND 1,058,000 1,058,000 706 1,039,233 18,767 98.23% 601 - SILVERROCK RESORT 5,365,000 5,365,000 484,535 1,683,292 3,681,708 31.38% 760 - SUPPLEMENTAL PENSION PLAN 12,850 12,850 0 12,833 17 99.87% 761 - CERBT OPEB TRUST 1,500 1,500 0 446 1,054 29.71%
762 - PARS PENSION TRUST 30,000 30,000 2,863 11,219 18,781 37.40% Report Total: 145,854,538 145,854,538 3,942,208 34,072,021 111,782,517 23.36% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund.
105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities.

Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements.

This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED DECEMBER 13, 20, 27, 2024

RECOMMENDATION
Approve demand registers dated December 13, 20, 27, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 6,789,401.19
Successor Agency of RDA $ -
Housing Authority $ 54,539.24
$ 6,843,940.43

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for December 13, 20, 27, 2024.

Warrants Issued:
215637-215696 $ 984,991.39
EFT 180 $ 200.00
215699-215744 $ 1,241,992.37
EFT 181 $ 2,244.00
EFT 182 $ 112,646.20
215745-215809 $ 927,264.76
EFT 184 $ 767.59
Wire Transfers $ 2,675,031.15
Payroll Tax Transfers $ 200,943.09
Payroll Direct Deposit $ 697,859.88
$ 6,843,940.43
*EFT number 183 payable to Rutan & Tucker, check number 215697 payable to SoCal Gas, and check number 215698 payable to Whiteford Taylor & Preston, LLP w ill be reported on a future Demand Register Report
CONSENT CALENDAR ITEM NO. 7
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Vendor Account Name Amount Purpose
Onyx Paving Company, Inc. Construction $559,517.97 Citywide Pavement Repair Superior Roofing City Bldg Repl/Repair $440,800.00 City Hall Roof Repair Desert Concepts Construction, Inc.(1) Various $322,519.41 Citywide Parks & L&L Maintenance & Repairs
Ortiz Enterprises, Inc. Construction $322,225.74 Dune Palms Bridge Progress Payment
Hammel, Green, and Abrahamson, Inc. Design $287,069.66 Cultural Campus Degsign Services
(1) Payments were made 12/13/24 & 12/27/24
Wire Transfers: Twenty-three transfers totaled $2,675,031. Of this amount, $2,115,027 was to SilverRock Phase 1 LLC and $314,548 was to CalPERS (See Attachment 2 for a complete listing).

Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.

Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers

2. Wire Transfers
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Maturity Federal Farm Credit Banks Agency 1,000,000 $ 12/9/2024 0.970% 0.970% Purchase Federal Farm Credit Banks Agency 1,000,000 $ 12/17/2024 4.125% 4.140% Maturity Federal Home Loan Banks Agency 1,000,000 $ 12/26/2024 4.750% 4.800% Maturity Trustone Financial Credit Union CD $ 248,000 12/27/2024 5.150% 5.150% Maturity Bank of Princeton CD $ 248,000 12/30/2024 0.500% 0.500% Maturity Federal National Mortgage Assoc. Agency $ 500,000 12/30/2024 0.400% 0.400% Purchase United States Treasury Treasury Note $ 1,500,000 12/31/2024 4.375% 4.420% Purchase Federal Home Loan Bank Agency 1,000,000 $ 12/31/2024 4.500% 4.500% 54 CLICK HERE to Return to Agenda
1/13/2025 5:13:18 PM Page 1 of 7
Demand Register
City of La Quinta Packet: APPKT04012 - 12/13/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
CHAVEZ, SEIRI SAMAGUEY 180 FY 24/25 WELLNESS DOLLARS REIMB S.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 ALPHA MEDIA LLC 215637 11/2024 - IRONMAN SOCIAL MEDIA ADS Community Experiences 101-3003-60149 3,000.00 ALPHA MEDIA LLC 215637 11/2024 - IRONMAN RADIO ADS 98.5 T… Community Experiences 101-3003-60149 400.00 ALPHA MEDIA LLC 215637 11/2024 - IRONMAN RADIO ADS MOD 1… Community Experiences 101-3003-60149 1,420.00 ALPHA MEDIA LLC 215637 11/2024 - IRONMAN SOCIAL MEDIA ADS Community Experiences 101-3003-60149 1,136.00 ALPHA MEDIA LLC 215637 11/2024 - IRONMAN RADIO ADS MIX 10… Community Experiences 101-3003-60149 1,420.00 ARCTIC GLACIER U.S.A., INC 215638 ARCTIC GLACIER SNOW FOR TREE LIGHT… Community Experiences 101-3003-60149 7,204.41 AT&T 215639 PHONE PINGS LA242910050 Special Enforcement Funds 101-2001-60175 95.00 AT&T 215639 PHONE PINGS LA242930057 Special Enforcement Funds 101-2001-60175 145.00 BIO-TOX LABORATORIES 215640 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 2,103.00 BUREAU VERITAS NORTH A… 215642 09/2024 - ONCALL BUILDING PLAN REVI… Plan Checks 101-6003-60118 14,804.16 CENTRAL COMMUNICATIONS 215643 12/2024 - STVR HOTLINE Professional Services 101-6004-60103 623.00 CHARTER COMMUNICATIONS… 215644 11/16-12/15/24 - FS #32 CABLE (3201) Cable/Internet - Utilities 101-2002-61400 99.87 CHARTER COMMUNICATIONS… 215644 11/24-12/23/24 - FS #93 CABLE (4001) Cable/Internet - Utilities 101-2002-61400 120.66 COACHELLA VALLEY ASSOC O… 215645 08/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 1,792.60 COACHELLA VALLEY ASSOC O… 215645 08/2024 - ARTS AND MUSIC LINE SHARE… Contributions to Other Agenc… 101-7006-60480 9,712.40 COACHELLA VALLEY CONSER… 215646 10/2024 - MSHCP FEES MSHCP Mitigation Fee 101-0000-20310 13,480.00 COACHELLA VALLEY CONSER… 215646 10/2024 - MSHCP FEES CVMSHCP Admin Fee 101-0000-43631 -134.80 COACHELLA VALLEY KIDS LLC 215647 12/14/24 - PANCAKES WITH SANTA EVE… Community Experiences 101-3003-60149 225.00 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water -Community Park - Util… 101-3005-61209 11,994.66 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water - Civic Center Park - Uti… 101-3005-61202 1,221.40 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 1,352.35 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 3,168.84 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water - Utilities 101-3008-61200 940.78 COUNTY OF RIVERSIDE 215649 07/1-09/30/24 - EMERGENCY SVCS COO… Fire Service Costs 101-2002-60139 11,250.00 DESERT CONCEPTS CONSTR… 215650 CONCRETE CURB WORK ON HWY 111 Professional Services 101-7003-60103 84,000.00 DESERT CONCEPTS CONSTR… 215650 FB PARK GATE REPAIR Maintenance/Services 101-3005-60691 2,800.00 DESERT CONCEPTS CONSTR… 215650 12/2-12/5/24 - CIVIC CENTER CAMPUS … Maintenance/Services 101-3005-60691 4,500.00 FEDEX 215653 12/02/24 - OVERNIGHT MAIL Postage 101-1007-60470 9.39 FOSTER, ROCIO 215654 SNACKS FOR IRONMAN REIMB R.FOSTER Special Enforcement/City Sp… 101-2001-60165 64.69 FRONTIER COMMUNICATIO… 215655 11/26-12/25/24 - POLICE INTERNET Cable/Internet - Utilities 101-2001-61400 536.20 FROSTY'S AIR CONDITIONING… 215656 LQ PARK FREEZER REPAIR Maintenance/Services 101-3008-60691 550.00 FROSTY'S AIR CONDITIONING… 215656 PW YARD ICE MACHINE CLEANING Maintenance/Services 101-3008-60691 345.00 GARDAWORLD 215657 12/2024 - ARMORED SVCS Professional Services 101-1006-60103 330.57 GRAINGER 215658 TRASH GRABBERS & MASKS Operating Supplies 101-7003-60420 2,706.94 HOME DEPOT CREDIT SERVIC… 215660 LEAF BLOWER FOR FS #93 Fire Station 101-2002-60670 270.79 HOME DEPOT CREDIT SERVIC… 215660 COPPER PIPE Maintenance/Services 101-2002-60691 34.35 HOME DEPOT CREDIT SERVIC… 215660 TOGGLE BOLT & VALVE Maintenance/Services 101-2002-60691 59.16 HOME DEPOT CREDIT SERVIC… 215660 HYDRAULIC WATER STOP CEMENT Materials/Supplies 101-3005-60431 16.06 HOME DEPOT CREDIT SERVIC… 215660 RETURN ABS PIPE Materials/Supplies 101-3005-60431 -37.22 HOME DEPOT CREDIT SERVIC… 215660 ABS PIPE Materials/Supplies 101-3005-60431 40.64 HOME DEPOT CREDIT SERVIC… 215660 THINSET MORTAR (35) Materials/Supplies 101-3005-60431 539.89 HOME DEPOT CREDIT SERVIC… 215660 DRIP IRRIGATION FITTINGS Materials/Supplies 101-3005-60431 39.91 HOME DEPOT CREDIT SERVIC… 215660 POTTING SOIL Materials/Supplies 101-3005-60431 633.90 HOME DEPOT CREDIT SERVIC… 215660 GLOVES & DRIP IRRIGATION FITTINGS Materials/Supplies 101-3005-60431 44.48 HOME DEPOT CREDIT SERVIC… 215660 DRIP IRRIGATION FITTINGS Materials/Supplies 101-3005-60431 31.93 HOME DEPOT CREDIT SERVIC… 215660 SPRAY PAINT & DOOR HANDLES Materials/Supplies 101-3005-60431 62.93 HOME DEPOT CREDIT SERVIC… 215660 JIGSAW Tools/Equipment 101-3005-60432 262.02 HOME DEPOT CREDIT SERVIC… 215660 SAFETY GEAR Safety Gear 101-3008-60427 300.42 HOME DEPOT CREDIT SERVIC… 215660 WEATHER STRIPPING THRESHOLD Materials/Supplies 101-3008-60431 105.85 HOME DEPOT CREDIT SERVIC… 215660 MOVING STRAPS Materials/Supplies 101-3008-60431 52.12 HOME DEPOT CREDIT SERVIC… 215660 LED LIGHT BULBS (47) Materials/Supplies 101-3008-60431 407.37 HOME DEPOT CREDIT SERVIC… 215660 HAMMER DRILL & CORDLESS RATCHET Materials/Supplies 101-3008-60431 249.04 ATTACHMENT 1
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount HOME DEPOT CREDIT SERVIC… 215660 LED LIGHT BULBS (13) Materials/Supplies 101-3008-60431 112.69 HOME DEPOT CREDIT SERVIC… 215660 BRASS FITTINGS & DRAIN PARTS Materials/Supplies 101-3008-60431 114.05 HOME DEPOT CREDIT SERVIC… 215660 BLOW TORCH Materials/Supplies 101-3008-60431 63.05 HOME DEPOT CREDIT SERVIC… 215660 DROP CEILING TILES Materials/Supplies 101-3008-60431 59.45 HOME DEPOT CREDIT SERVIC… 215660 FURNITURE HOLE COVERS Materials/Supplies 101-3008-60431 17.26 HOME DEPOT CREDIT SERVIC… 215660 WATER FILTER SYSTEM & POLYETHYLEN… Materials/Supplies 101-3008-60431 68.86 HOME DEPOT CREDIT SERVIC… 215660 VINYL TILE CUTTER Tools/Equipment 101-3008-60432 84.26 HOME DEPOT CREDIT SERVIC… 215660 MECHANICS TOOL SET & SHOVELS Operating Supplies 101-7003-60420 202.18 HOME DEPOT CREDIT SERVIC… 215660 HANDHELD FLASHLIGHT & TAPE MEASU… Operating Supplies 101-7003-60420 50.45 HOME DEPOT CREDIT SERVIC… 215660 PAINT Operating Supplies 101-7003-60420 52.03 HR GREEN PACIFIC INC 215663 11/2024 - ONCALL PLAN CHECK ENGINE… Map/Plan Checking 101-7002-60183 252.00 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 667.89 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 268.76 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 582.55 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Civic Center Park - U… 101-3005-61103 2,085.55 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 1,693.37 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Velasco Park - Utiliti… 101-3005-61111 14.34 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 13,998.54 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 839.76 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Monticello Park - Uti… 101-3005-61102 13.68 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Sports Complex - Uti… 101-3005-61106 5,723.75 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Colonel Paige - Utilit… 101-3005-61108 1,658.99 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Community Park - U… 101-3005-61109 10,882.31 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Adams Park - Utiliti… 101-3005-61110 55.43 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 19.19 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Desert Pride - Utiliti… 101-3005-61114 13.50 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 2,070.03 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - SilverRock Event Sit… 101-3005-61115 1,821.34 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Charging Stations 101-3008-61102 2,643.28 JOHNSTONE SUPPLY 215667 CH HVAC FILTERS HVAC 101-3008-60667 328.16 LANGDON, HARRY P. JR 215669 CITATION REIMBURSEMENT LQ200609 Administrative Citation Servi… 101-6004-60111 200.00 LOWE'S HOME IMPROVEME… 215670 PLUMBING SOLDER & WALL TEXTURE S… Maintenance/Services 101-2002-60691 113.23 LOWE'S HOME IMPROVEME… 215670 RECESSED DOWNLIGHTS FOR FS #70 Maintenance/Services 101-2002-60691 123.98 LOWE'S HOME IMPROVEME… 215670 BATTERIES & SCOTCH TAPE Operating Supplies 101-3002-60420 53.64 LOWE'S HOME IMPROVEME… 215670 WOOD PAINT Materials/Supplies 101-3005-60431 17.87 LOWE'S HOME IMPROVEME… 215670 FIXED STAPLE HASPS Materials/Supplies 101-3005-60431 11.53 LOWE'S HOME IMPROVEME… 215670 PAINT BRUSHES & DRYWALL SANDING … Materials/Supplies 101-3005-60431 34.54 LOWE'S HOME IMPROVEME… 215670 GAS CAN & EQUIPMENT OIL Materials/Supplies 101-3005-60431 79.44 LOWE'S HOME IMPROVEME… 215670 MORTAR MIX Materials/Supplies 101-3005-60431 280.62 LOWE'S HOME IMPROVEME… 215670 EXTENSION CORDS Materials/Supplies 101-3005-60431 139.43 LOWE'S HOME IMPROVEME… 215670 MORTAR MIX BAGS Materials/Supplies 101-3005-60431 352.84 LOWE'S HOME IMPROVEME… 215670 STORAGE CONTAINERS Materials/Supplies 101-3005-60431 82.43 LOWE'S HOME IMPROVEME… 215670 BLACK IRON FITTINGS & SPRAY PAINT Materials/Supplies 101-3005-60431 56.20 LOWE'S HOME IMPROVEME… 215670 WOOD PAINT Materials/Supplies 101-3005-60431 70.81 LOWE'S HOME IMPROVEME… 215670 SPRAY PAINT Materials/Supplies 101-3005-60431 21.63 LOWE'S HOME IMPROVEME… 215670 DRIP IRRIGATION FITTINGS Materials/Supplies 101-3005-60431 9.36 LOWE'S HOME IMPROVEME… 215670 MORTAR MIX BAGS Materials/Supplies 101-3005-60431 381.35 LOWE'S HOME IMPROVEME… 215670 VINYL TILE FOR CH Materials/Supplies 101-3008-60431 220.13 LOWE'S HOME IMPROVEME… 215670 WATER COOLER & MINI FRIDGE Materials/Supplies 101-3008-60431 328.53 LOWE'S HOME IMPROVEME… 215670 UTILITY KNIVES Materials/Supplies 101-3008-60431 17.17 LOWE'S HOME IMPROVEME… 215670 VINYL TILE FOR CH Materials/Supplies 101-3008-60431 276.66 LOWE'S HOME IMPROVEME… 215670 DAWN SOAP Materials/Supplies 101-3008-60431 40.15 LOWE'S HOME IMPROVEME… 215670 TUBE LIGHT BULBS Materials/Supplies 101-3008-60431 61.99 LOWE'S HOME IMPROVEME… 215670 STEEL GARAGE CABINET Materials/Supplies 101-3008-60431 184.93 LOWE'S HOME IMPROVEME… 215670 WHEELBARROW Tools/Equipment 101-3008-60432 122.94 LOWE'S HOME IMPROVEME… 215670 PAINT SUPPLIES Operating Supplies 101-7003-60420 163.40 LOWE'S HOME IMPROVEME… 215670 SMALL TOOLS Tools/Equipment 101-7003-60432 221.43 LOWE'S HOME IMPROVEME… 215670 GARDEN HOE & SHOVEL Tools/Equipment 101-7003-60432 51.61 LOWE'S HOME IMPROVEME… 215670 MECHANICS TOOL SET & SMALL TOOLS Tools/Equipment 101-7003-60432 242.72 LOWE'S HOME IMPROVEME… 215670 STEEL POST HOLE DIGGER Tools/Equipment 101-7003-60432 61.97 56 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount MISSION LINEN SUPPLY 215672 UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 42.99 MISSION LINEN SUPPLY 215672 UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 22.20 MOWERS PLUS INC 215673 HANDHELD BLOWER REPAIR Tools/Equipment 101-7003-60432 152.53 PACIFIC WEST AIR CONDITIO… 215674 11/2024 - CH WATER TREATMENT HVAC 101-3008-60667 125.00 PROPER SOLUTIONS INC 215676 11/29/24 - TEMP AGENCY SERVICES R.I… Temporary Agency Services 101-1004-60125 1,920.57 QUADIENT FINANCE USA, INC. 215678 1/13-4/12/25 - CITYWIDE POSTAGE MA… Postage Machine 101-1007-60661 2,855.35 QUALITY STREET SERVICE 215679 11/20/24 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,867.50 QUALITY STREET SERVICE 215679 12/05/24 - STREET SWEEPING SVCS Professional Services 101-7003-60103 1,775.00 RASA/ERIC NELSON 215680 REVIEW TRACT MAP 36744 Map/Plan Checking 101-7002-60183 3,570.00 SECURITAS SECURITY SERVIC… 215683 11/15-11/28/24 SECURITY SVCS FOR FAC… Rental Expense 101-3003-60157 480.00 STAPLES ADVANTAGE 215684 TISSUE BOXES Operating Supplies 101-7003-60420 19.89 STAPLES ADVANTAGE 215684 OFFICE SUPPLIES Office Supplies 101-3005-60400 31.41 SWRCB 215686 07/01/24-06/30/25 - PHASE 1 MSA AN… Professional Services 101-7002-60103 18,196.00 THE KIDS BUSINESS 215687 RSO LUNCH FOR IRONMAN Special Enforcement/City Sp… 101-2001-60165 1,300.00 THE LOCK SHOP, INC 215688 PARK KEYS Materials/Supplies 101-3008-60431 58.35 THE LOCK SHOP, INC 215688 HR KEYS Materials/Supplies 101-3008-60431 29.15 T-MOBILE 215689 10/16/24 - AREA DUMP LA242910050 Special Enforcement Funds 101-2001-60175 650.00 USA DRAIN AND PLUMBING… 215690 FB PARK HOSE BIB REPLACEMENT Maintenance/Services 101-3008-60691 650.00 USA DRAIN AND PLUMBING… 215690 SRR EVENT TOILET REPAIRS Maintenance/Services 101-3008-60691 612.50 USA DRAIN AND PLUMBING… 215690 FS #32 WASHER DRAIN REPAIR Maintenance/Services 101-2002-60691 435.00 USA DRAIN AND PLUMBING… 215690 FS #70 SHOWER DRAIN REPAIR Maintenance/Services 101-2002-60691 500.00 VALLEY LOCK & SAFE 215691 KEYS Materials/Supplies 101-3008-60431 28.06 VERIZON WIRELESS 215692 10/14-11/13/24 - EOC CELL (7813) Mobile/Cell Phones/Satellites 101-2002-61304 210.73 VERIZON WIRELESS 215692 10/26-11/25/24 - LQPD CELLS (6852) Telephone - Utilities 101-2001-61300 890.20 VINTAGE E & S INC 215693 CIVIC PARK POWER POSTS FOR DECORA… Maintenance/Services 101-3005-60691 11,302.85 WORLD TRIATHLON CORPOR… 215696 2024 IRONMAN VENUE HOST Community Experiences 101-3003-60149 75,000.00 Fund 101 - GENERAL FUND Total: 359,935.27
Fund: 201 - GAS TAX FUND
HOME DEPOT CREDIT SERVIC… 215660 SAFETY GEAR Safety Gear 201-7003-60427 129.15 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 858.43 MISSION LINEN SUPPLY 215672 UNIFORMS FOR A.VIRAMONTES Uniforms 201-7003-60690 229.68 MISSION LINEN SUPPLY 215672 UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 52.29 Fund 201 - GAS TAX FUND Total: 1,269.55
Fund: 202 - LIBRARY & MUSEUM FUND
DP DOOR PROS INC 215652 LIBRARY DOOR ENTRY SERVICE CALL Maintenance/Services 202-3004-60691 1,970.00 FRONTIER COMMUNICATIO… 215655 10/13-12/12/24 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 382.27 HOME DEPOT CREDIT SERVIC… 215660 LIBRARY OUTDOOR LIGHTS Maintenance/Services 202-3004-60691 674.90 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 3,768.29 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electricity - Utilities 202-3006-61101 1,171.79 PACIFIC WEST AIR CONDITIO… 215674 LIBRARY HVAC REPAIRS HVAC 202-3004-60667 1,751.63 PACIFIC WEST AIR CONDITIO… 215674 11/2024 - LIBRARY WATER TREATMENT HVAC 202-3004-60667 125.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 9,843.88
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,445.81 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water - Medians - Utilities 215-7004-61211 13,687.32 COACHELLA VALLEY WATER D… 215648 WATER SERVICE Water - Medians - Utilities 215-7004-61211 154.50 DESERT CONCEPTS CONSTR… 215650 11/25-11/26/24 - PLANT REPLACEMENT Maintenance/Services 215-7004-60691 2,160.00 DESERT CONCEPTS CONSTR… 215650 REPAIR SUNKEN PAVERS ON ESTADO Maintenance/Services 215-7004-60691 550.00 DESERT CONCEPTS CONSTR… 215650 SIDEWALK REPAIR WASHINGTON & TA… Maintenance/Services 215-7004-60691 4,275.00 DESERT CONCEPTS CONSTR… 215650 12/3-12/6/24 - L&L EXTRA WORK Maintenance/Services 215-7004-60691 1,440.00 DESERT GROWERS NURSERY 215651 PLANTS Materials/Supplies 215-7004-60431 117.45 HOME DEPOT CREDIT SERVIC… 215660 POTTING SOIL Materials/Supplies 215-7004-60431 633.90 HOME DEPOT CREDIT SERVIC… 215660 POTTING SOIL Materials/Supplies 215-7004-60431 633.90 HOME DEPOT CREDIT SERVIC… 215660 GARDENING DIGGING HOE Materials/Supplies 215-7004-60431 85.68 HOME DEPOT CREDIT SERVIC… 215660 DRIP IRRIGATION TUBING Materials/Supplies 215-7004-60431 86.90 HOME DEPOT CREDIT SERVIC… 215660 WEED PREVENTER Materials/Supplies 215-7004-60431 276.96 HOME DEPOT CREDIT SERVIC… 215660 MEASURING WHEEL & UTILITY KNIFE Tools/Equipment 215-7004-60432 74.94 HORIZON LIGHTING 215662 11/2024 - L&L LIGHTING MAINTENANCE Consultants 215-7004-60104 6,660.60 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 434.48 57 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 558.85 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 2,216.63 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,155.69 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 343.99 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 62.57 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 3,495.20 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,448.31 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 164.47 IMPERIAL IRRIGATION DIST 215664 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 959.90 LOWE'S HOME IMPROVEME… 215670 LADDER Tools/Equipment 215-7004-60432 205.59 PWLC II, INC 215677 TREE REMOVAL AT PW YARD Tree Maintenance/Palm Trees 215-7004-60673 6,950.00 PWLC II, INC 215677 PALM TREE REMOVAL PW YARD Tree Maintenance/Palm Trees 215-7004-60673 3,300.00 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 5,404.88 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 4,197.75 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 2,479.50 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 1,305.00 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 4,643.63 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 1,479.00 RED TERRA NURSERY, LLC 215681 PLANTS Materials/Supplies 215-7004-60431 2,349.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 77,437.40 Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 215645 10/2024 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 21,920.00 Fund 224 - TUMF FUND Total: 21,920.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
LANDMARK CONSULTANTS, … 215668 11/2024 - PW YARD GEOTECHNICAL INV… Technical 401-0000-60108 8,450.00 LANDMARK CONSULTANTS, … 215668 10/24-11/20/24 EISENHOWER RETENTI… Technical 401-0000-60108 519.60 LANDMARK CONSULTANTS, … 215668 11/7-11/20/24 FRED WARING PAVEME… Technical 401-0000-60108 892.80 PRECISION INSPECTIONS INC. 215675 11/2024 LQ SPORTS COMPLEX LIGHTING… Technical 401-0000-60108 880.00 SWRCB 215686 7/1/24-6/30/25 DUNE PALMS LOW WA… Construction 401-0000-60188 563.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 11,305.40 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMW MOTORCYCLES OF RIV… 215641 MOTORCYCLE REPAIRS A1154 Motorcycle Repair & Mainte… 501-0000-60679 1,856.91 HILARIO, BENJAMIN 215659 VEHICLE WASHES Vehicle Repair & Maintenan… 501-0000-60676 530.00 MOWERS PLUS INC 215673 TRASH PUMP REPAIR Vehicle Repair & Maintenan… 501-0000-60676 135.00 S&D CARWASH MANAGEME… 215682 11/2024 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 SUPERIOR ROOFING 215685 CITY HALL ROOF REPAIR RETENTION City Bldg Repl/Repair 501-0000-71103 -23,200.00 SUPERIOR ROOFING 215685 CITY HALL ROOF REPAIR City Bldg Repl/Repair 501-0000-71103 464,000.00 WEX BANK 215695 10/26-11/25/24 - FUEL Fuel & Oil 501-0000-60674 8,541.84 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 452,643.36 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 215644 11/15-12/14/24 - WC CABLE (3301) Cable/Internet - Utilities 502-0000-61400 166.60 CHARTER COMMUNICATIONS… 215644 11/21-12/20/24 - WC FIBER CONNECT P… Cable/Internet - Utilities 502-0000-61400 898.91 JCG TECHNOLOGIES 215666 LIBERTY AUDIO RECORDING ANNUAL M… Maintenance Agreements 502-0000-60300 1,350.00 VISUAL EDGE IT, INC. 215694 11/2024 - IT SERVICES Consultants 502-0000-60104 33,178.00 VISUAL EDGE IT, INC. 215694 11/2024 - CONTINGENCY EXPENSES. Consultants 502-0000-60104 8,914.92 VISUAL EDGE IT, INC. 215694 11/26/24-2/25/25 PRINTERS 8/26-11/25… Copiers 502-0000-60662 2,435.12 Fund 502 - INFORMATION TECHNOLOGY Total: 46,943.55
Fund: 504 - INSURANCE FUND
GRAINGER 215658 EYE WASH STATION Operating Supplies 504-1010-60420 2,774.04 Fund 504 - INSURANCE FUND Total: 2,774.04
Fund: 601 - SILVERROCK RESORT
GARDAWORLD 215657 12/2024 - SRR ARMORED SVCS Bank Fees 601-0000-60455 702.63 GARDAWORLD 215657 11/2024 - SRR EXCHANGE SVCS Bank Fees 601-0000-60455 222.49 HOME DEPOT CREDIT SERVIC… 215660 STRIP LIGHT FIXTURE Repair & Maintenance 601-0000-60660 54.73 LOWE'S HOME IMPROVEME… 215670 ELECTRICAL WIRE & ELECTRICAL BOXES Repair & Maintenance 601-0000-60660 71.51 LOWE'S HOME IMPROVEME… 215670 VALVES & CAULK Repair & Maintenance 601-0000-60660 67.58 Fund 601 - SILVERROCK RESORT Total: 1,118.94
Grand Total: 985,191.39
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 359,935.27
201 - GAS TAX FUND 1,269.55
202 - LIBRARY & MUSEUM FUND 9,843.88
215 - LIGHTING & LANDSCAPING FUND 77,437.40
224 - TUMF FUND 21,920.00
401 - CAPITAL IMPROVEMENT PROGRAMS 11,305.40
501 - FACILITY & FLEET REPLACEMENT 452,643.36
502 - INFORMATION TECHNOLOGY 46,943.55
504 - INSURANCE FUND 2,774.04
601 - SILVERROCK RESORT 1,118.94
Grand Total: 985,191.39
Account Summary
Account Number Account Name Expense Amount
101-0000-20310 MSHCP Mitigation Fee 13,480.00
101-0000-43631 CVMSHCP Admin Fee -134.80
101-1004-50252 Annual Wellness Dollar … 200.00
101-1004-60125 Temporary Agency Servi… 1,920.57
101-1006-60103 Professional Services 330.57
101-1007-60470 Postage 9.39
101-1007-60661 Postage Machine 2,855.35
101-2001-60165 Special Enforcement/City… 1,364.69
101-2001-60174 Blood/Alcohol Testing 2,103.00
101-2001-60175 Special Enforcement Fu… 890.00
101-2001-61300 Telephone - Utilities 890.20
101-2001-61400 Cable/Internet - Utilities 536.20
101-2002-60139 Fire Service Costs 11,250.00
101-2002-60670 Fire Station 270.79
101-2002-60691 Maintenance/Services 1,265.72
101-2002-61101 Electricity - Utilities 2,090.20
101-2002-61304 Mobile/Cell Phones/Sate… 210.73
101-2002-61400 Cable/Internet - Utilities 220.53
101-3002-60420 Operating Supplies 53.64
101-3003-60149 Community Experiences 89,805.41
101-3003-60157 Rental Expense 480.00
101-3005-60400 Office Supplies 31.41
101-3005-60431 Materials/Supplies 2,910.57
101-3005-60432 Tools/Equipment 262.02
101-3005-60690 Uniforms 42.99
101-3005-60691 Maintenance/Services 18,602.85
101-3005-61102 Electric - Monticello Park… 13.68
101-3005-61103 Electric - Civic Center Pa… 2,085.55
101-3005-61105 Electric - Fritz Burns Park… 1,693.37
101-3005-61106 Electric - Sports Complex… 5,723.75
101-3005-61108 Electric - Colonel Paige -… 1,658.99
101-3005-61109 Electric - Community Par… 10,882.31
101-3005-61110 Electric - Adams Park - Ut… 55.43
101-3005-61111 Electric - Velasco Park - … 14.34
101-3005-61113 Electric - Eisenhower Par… 19.19
101-3005-61114 Electric - Desert Pride - U… 13.50
101-3005-61115 Electric - SilverRock Even… 1,821.34
101-3005-61202 Water - Civic Center Park… 1,221.40
101-3005-61204 Water -Fritz Burns Park -… 3,168.84
101-3005-61207 Water -Pioneer Park - Uti… 1,352.35
101-3005-61209 Water -Community Park … 11,994.66
101-3008-60427 Safety Gear 300.42
101-3008-60431 Materials/Supplies 2,494.86
101-3008-60432 Tools/Equipment 207.20
101-3008-60667 HVAC 453.16
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Account Summary
Account Number Account Name Expense Amount
101-3008-60690 Uniforms 22.20
101-3008-60691 Maintenance/Services 2,157.50
101-3008-61101 Electricity - Utilities 16,337.33
101-3008-61102 Electricity - Charging Stat… 2,643.28
101-3008-61200 Water - Utilities 940.78
101-6003-60118 Plan Checks 14,804.16
101-6004-60103 Professional Services 623.00
101-6004-60111 Administrative Citation … 200.00
101-7002-60103 Professional Services 18,196.00
101-7002-60183 Map/Plan Checking 3,822.00
101-7003-60103 Professional Services 87,642.50
101-7003-60420 Operating Supplies 3,194.89
101-7003-60432 Tools/Equipment 730.26
101-7006-60480 Contributions to Other A… 11,505.00
201-7003-60427 Safety Gear 129.15
201-7003-60690 Uniforms 281.97
201-7003-61101 Electricity - Utilities 858.43
202-3004-60667 HVAC 1,876.63
202-3004-60691 Maintenance/Services 2,644.90
202-3004-61101 Electricity - Utilities 3,768.29
202-3006-61101 Electricity - Utilities 1,171.79
202-3006-61300 Telephone - Utilities 382.27
215-7004-60104 Consultants 6,660.60
215-7004-60431 Materials/Supplies 23,693.55
215-7004-60432 Tools/Equipment 280.53
215-7004-60673 Tree Maintenance/Palm … 10,250.00
215-7004-60691 Maintenance/Services 8,425.00
215-7004-61116 Electric - Utilities 7,614.67
215-7004-61117 Electric - Medians - Utilit… 3,225.42
215-7004-61211 Water - Medians - Utiliti… 17,287.63
224-0000-20320 TUMF Payable to CVAG 21,920.00
401-0000-60108 Technical 10,742.40
401-0000-60188 Construction 563.00
501-0000-60674 Fuel & Oil 8,541.84
501-0000-60676 Vehicle Repair & Maint… 1,444.61
501-0000-60679 Motorcycle Repair & Ma… 1,856.91
501-0000-71103 City Bldg Repl/Repair 440,800.00
502-0000-60104 Consultants 42,092.92
502-0000-60300 Maintenance Agreements 1,350.00
502-0000-60662 Copiers 2,435.12
502-0000-61400 Cable/Internet - Utilities 1,065.51
504-1010-60420 Operating Supplies 2,774.04
601-0000-60455 Bank Fees 925.12
601-0000-60660 Repair & Maintenance 193.82
Grand Total: 985,191.39
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 385,119.69
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 563.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 1,354.70 201805T Technical Expense Corporate Yard Admin Offices & Crew Quarters8,450.00 202008CB Contribution Expense Avenue 48 Art and Music Line Project 11,505.00 202204T Technical Expense Sports Complex Lighting Replacement 880.00 202215E Landscape Maintenance Refurbis… Landscape Maint Refurbishment-PWLC II Inc10,250.00 202216E General PW Maint - Desert Concep… General PW Maintenance - Desert Concepts 7,625.00 202322T Technical Expense Eisenhower Retention Basin Slope Repair 519.60 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 3,600.00 60 CLICK HERE to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount 202332CT Construction Expense City Hall Roof Repair 464,000.00 202332RP Retention Payable City Hall Roof Repair -23,200.00 202412T Technical Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 892.80 CSA152E CSA 152 Expenses CSA 152 Project Tracking 21,838.50 IRONE Ironman Expense Ironman Event 83,740.69
PWSE Pancake With Santa Expense Pancake With Santa 225.00 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 623.00 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 7,204.41 Grand Total: 985,191.39
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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1/13/2025 5:11:44 PM Page 1 of 9
Demand Register
City of La Quinta Packet: APPKT04022 - 12/20/24 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
JENSEN, SHARLA W 181 PERSONAL TRAINING 3 SESSIONS CLASS… Instructors 101-3002-60107 660.00 JENSEN, SHARLA W 181 PERSONAL TRAINING 6 SESSIONS CLASS Instructors 101-3002-60107 1,320.00 JENSEN, SHARLA W 181 PERSONAL TRAINING 6 SESSIONS CLASS Instructors 101-3002-60107 264.00 RUTAN & TUCKER 182 12/2024 - RETAINER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 182 1014629 REIMBURSEMENT MATTERS Developer Deposits 101-0000-22810 1,080.00 RUTAN & TUCKER 182 1014619 PERSONNEL Attorney 101-1003-60153 360.00 RUTAN & TUCKER 182 1014621 CODE ENFORCEMENT Attorney 101-1003-60153 8,816.10 RUTAN & TUCKER 182 1014623 RETAINER MATTER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 182 1014627 SURPLUS LAND DISPOSITIONS Attorney 101-1003-60153 2,652.00 RUTAN & TUCKER 182 1014624 TELECOMMUNICATIONS Attorney 101-1003-60153 54.00 RUTAN & TUCKER 182 1014618 GENERAL Attorney 101-1003-60153 6,919.81 RUTAN & TUCKER 182 1014630 POWER TO THE PEOPLE Attorney 101-1003-60153 330.00 RUTAN & TUCKER 182 1014626 RESPONSES FOR PUBLC RECO… Attorney 101-1003-60153 931.99 RUTAN & TUCKER 182 1014625 GENERAL IP Attorney 101-1003-60153 54.00 RUTAN & TUCKER 182 1014620 LITIGATION Attorney/Litigation 101-1003-60154 15,105.00 RUTAN & TUCKER 182 1012851 REIMBURSEMENT MATTER Developer Deposits 101-0000-22810 2,430.00 RUTAN & TUCKER 182 1012928 GENERAL Attorney 101-1003-60153 4,137.31 RUTAN & TUCKER 182 1014858 RESPONSES FOR PUBLIC RECO… Attorney 101-1003-60153 1,444.99 RUTAN & TUCKER 182 1012843 PERSONNEL Attorney 101-1003-60153 360.00 RUTAN & TUCKER 182 1012845 CODE ENFORCEMENT Attorney 101-1003-60153 1,647.00 RUTAN & TUCKER 182 1012847 RETAINER MATTER Attorney 101-1003-60153 13,200.00 RUTAN & TUCKER 182 1012856 OLD TOWN FOOD TRUCK ADM… Attorney 101-1003-60153 750.00 RUTAN & TUCKER 182 1012933 POWER TO THE PEOPLE Attorney 101-1003-60153 1,440.00 RUTAN & TUCKER 182 1012848 TELECOMMUNICATIONS Attorney 101-1003-60153 243.00 RUTAN & TUCKER 182 1012934 SURPLUS LAND DISPOSITIONS Attorney 101-1003-60153 708.00 RUTAN & TUCKER 182 1012931 DUNE PALMS PROJECT AND RI… Attorney 101-1003-60153 4,092.00 RUTAN & TUCKER 182 1012855 OLD TOWN FOOD TRUCK DISP… Attorney 101-1003-60153 162.00 RUTAN & TUCKER 182 1012929 LITIGATION Attorney/Litigation 101-1003-60154 9,876.00 ALPHA MEDIA LLC 215699 10/01-12/28/24 - IRONMAN SOCIAL ME… Community Experiences 101-3003-60149 3,000.00 ALPHA MEDIA LLC 215699 12/2024 - IRONMAN RADIO ADS THE E… Community Experiences 101-3003-60149 464.00 ALPHA MEDIA LLC 215699 12/2024 - IRONMAN RADIO ADS MIX 10… Community Experiences 101-3003-60149 580.00 ALPHA MEDIA LLC 215699 12/2024 - IRONMAN RADIO ADS K-NEW… Community Experiences 101-3003-60149 600.00 AMERICAN FORENSIC NURSE… 215700 BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 200.55 BMO FINANCIAL GROUP 215701 CODE SUPERVISOR INTERVIEW PANEL L… Recruiting/Pre-Employment 101-1004-60129 113.98 BMO FINANCIAL GROUP 215701 11/7/24 CJPIA TRAINING LUNCH Travel & Training 101-1004-60320 465.21 BMO FINANCIAL GROUP 215701 11/7/24 CJPIA TRAINING AM SNACKS Travel & Training 101-1004-60320 140.00 BMO FINANCIAL GROUP 215701 12/11/24 EMPLOYEE HOT COCOA SOCIA… Employee Recognition Events 101-1004-60340 553.95 BMO FINANCIAL GROUP 215701 12/11/24 EMPLOYEE HOT COCOA SOCIA… Employee Recognition Events 101-1004-60340 255.00 BMO FINANCIAL GROUP 215701 PACKING SUPPLIES Postage 101-1007-60470 9.50 BMO FINANCIAL GROUP 215701 12/11/24 APWA LUNCHEON B.MCKINN… Travel & Training 101-7006-60320 195.76 BMO FINANCIAL GROUP 215701 3/14/25 LEVEL 1 TRAFFIC MAINT TRAIN… Travel & Training 101-7006-60320 402.00 BMO FINANCIAL GROUP 215701 ACRYLIC SUPPLIES FOR SENIOR INSPIRAT… Sales Taxes Payable 101-0000-20304 -10.48 BMO FINANCIAL GROUP 215701 FB POOL PARKING PERMIT SALES TAX Sales Taxes Payable 101-0000-20304 -21.88 BMO FINANCIAL GROUP 215701 OPERATING SUPPLIES Operating Supplies 101-3002-60420 72.94 BMO FINANCIAL GROUP 215701 WC LUNCHEON Operating Supplies 101-3002-60420 188.80 BMO FINANCIAL GROUP 215701 ACRYLIC SUPPLIES FOR SENIOR INSPIRAT… Operating Supplies 101-3002-60420 154.06 BMO FINANCIAL GROUP 215701 PASTRIES FOR VETERANS CEREMONY Community Experiences 101-3003-60149 120.42 BMO FINANCIAL GROUP 215701 STRAW BALE FOR TREE LIGHTING EVENT Community Experiences 101-3003-60149 869.51 BMO FINANCIAL GROUP 215701 CRAFT & TOYS FOR PANCAKES WITH SA… Community Experiences 101-3003-60149 278.43 BMO FINANCIAL GROUP 215701 CHARACTERS FOR TREE LIGHTING EVENT Community Experiences 101-3003-60149 1,195.42 BMO FINANCIAL GROUP 215701 SENIOR LUNCHEON Community Experiences 101-3003-60149 915.13 BMO FINANCIAL GROUP 215701 FB POOL PARKING PERMIT Operating Supplies 101-3003-60420 271.88 BMO FINANCIAL GROUP 215701 HEATERS DOUG, REYNA, LAURIE Office Supplies 101-1002-60400 83.43 62 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04022 - 12/20/24 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215701 TABLECLOTHS Employee Recognition Events 101-1004-60340 19.56 BMO FINANCIAL GROUP 215701 HOLIDAY DECOR Employee Recognition Events 101-1004-60340 39.14 BMO FINANCIAL GROUP 215701 OFFICE SUPPLIES Office Supplies 101-1004-60400 39.03 BMO FINANCIAL GROUP 215701 RETURN MOUSE PAD Operating Supplies 101-1004-60420 -18.43 BMO FINANCIAL GROUP 215701 OFFICE SUPPLIES Operating Supplies 101-1004-60420 10.51 BMO FINANCIAL GROUP 215701 MOUSE PAD Operating Supplies 101-1004-60420 18.43 BMO FINANCIAL GROUP 215701 RETURN OFFICE DOOR SIGNS Operating Supplies 101-1004-60420 -29.56 BMO FINANCIAL GROUP 215701 REFUND PRIVACY COMPUTER SCREENS Operating Supplies 101-1004-60420 -173.08 BMO FINANCIAL GROUP 215701 REFUND PRIVACY COMPUTER SCREENS Operating Supplies 101-1004-60420 -213.87 BMO FINANCIAL GROUP 215701 MOUSE PAD Operating Supplies 101-1004-60420 7.59 BMO FINANCIAL GROUP 215701 REFUND PRIVACY COMPUTER SCREENS Operating Supplies 101-1004-60420 -79.37 BMO FINANCIAL GROUP 215701 GFOA MEMBERSHIP R.HALLICK/V.ORTE… Membership Dues 101-1006-60351 305.00 BMO FINANCIAL GROUP 215701 CSMFO MEMBERSHIP V.ORTEGA Membership Dues 101-1006-60351 150.00 BMO FINANCIAL GROUP 215701 CSMFO MEMBERSHIP R.HALLICK Membership Dues 101-1006-60351 150.00 BMO FINANCIAL GROUP 215701 DISINFECTING WIPES Office Supplies 101-1006-60400 44.88 BMO FINANCIAL GROUP 215701 RETURN WHISK Office Supplies 101-1006-60400 -10.86 BMO FINANCIAL GROUP 215701 RETURN PAPER TOWEL HOLDER Office Supplies 101-1006-60400 -6.46 BMO FINANCIAL GROUP 215701 WALL CALENDARS & PLANNER Office Supplies 101-1006-60400 86.24 BMO FINANCIAL GROUP 215701 OFFICE SUPPLIES Office Supplies 101-1006-60400 52.04 BMO FINANCIAL GROUP 215701 COCOA BAR SUPPLIES Citywide Supplies 101-1007-60403 48.59 BMO FINANCIAL GROUP 215701 RETURN POWDERED SUGAR SHAKERS Citywide Supplies 101-1007-60403 -15.98 BMO FINANCIAL GROUP 215701 LOBBY COFFEE CUPS Citywide Supplies 101-1007-60403 81.55 BMO FINANCIAL GROUP 215701 HOLIDAY JARS FOR LOBBY COFFEE MAC… Citywide Supplies 101-1007-60403 21.74 BMO FINANCIAL GROUP 215701 STORAGE CONTAINERS FOR EMPLOYEE … Citywide Supplies 101-1007-60403 58.41 BMO FINANCIAL GROUP 215701 COFFEE & COCOA BAR SUPPLIES Citywide Supplies 101-1007-60403 35.50 BMO FINANCIAL GROUP 215701 COFFEE SLEEVES FOR LOBBY COFFEE M… Citywide Supplies 101-1007-60403 42.41 BMO FINANCIAL GROUP 215701 COFFEE SUPPLIES FOR EMPLOYEE BREA… Citywide Supplies 101-1007-60403 20.86 BMO FINANCIAL GROUP 215701 COFFEE SUPPLIES FOR EMPLOYEE BREA… Citywide Supplies 101-1007-60403 33.00 BMO FINANCIAL GROUP 215701 COFFEE SUPPLIES FOR EMPLOYEE BREA… Citywide Supplies 101-1007-60403 47.99 BMO FINANCIAL GROUP 215701 AIR FRYER LINERS & ALUMINUM FOIL S… LQ Police Volunteers 101-2001-60109 31.91 BMO FINANCIAL GROUP 215701 TOASTER OVEN & SHREDDER LQ Police Volunteers 101-2001-60109 281.76 BMO FINANCIAL GROUP 215701 REPLACEMENT BATTERIES FOR PRINTER Operating Supplies 101-2001-60420 239.25 BMO FINANCIAL GROUP 215701 DUAL MONITOR STAND Office Supplies 101-2002-60400 38.05 BMO FINANCIAL GROUP 215701 HOLIDAY GIFT BAGS Community Experiences 101-3003-60149 35.49 BMO FINANCIAL GROUP 215701 TABLECLOTHS Community Experiences 101-3003-60149 172.30 BMO FINANCIAL GROUP 215701 FLAGS FOR VETERAN'S CEREMONY Community Experiences 101-3003-60149 47.84 BMO FINANCIAL GROUP 215701 TABLECLOTHES Community Experiences 101-3003-60149 236.12 BMO FINANCIAL GROUP 215701 SNOW SLEDS FOR TREE LIGHTING EVENT Community Experiences 101-3003-60149 250.09 BMO FINANCIAL GROUP 215701 PENCILS FOR GOODIE BAGS Community Experiences 101-3003-60149 7.60 BMO FINANCIAL GROUP 215701 BUNGEE CORDS Fritz Burns Pool Maintenance 101-3005-60184 51.60 BMO FINANCIAL GROUP 215701 BIRD REPELLER & DETERRENTS Materials/Supplies 101-3005-60431 78.28 BMO FINANCIAL GROUP 215701 HOLIDAY DECORATIONS Materials/Supplies 101-3005-60431 209.37 BMO FINANCIAL GROUP 215701 UNIFORMS Uniforms 101-3005-60690 72.30 BMO FINANCIAL GROUP 215701 MARKETING PODCAST EQUIPMENT Community Engagement 101-3007-60137 1,511.19 BMO FINANCIAL GROUP 215701 VIDEO TRIPOD FOR PODCAST Community Engagement 101-3007-60137 369.72 BMO FINANCIAL GROUP 215701 SURGE PROTECTOR FOR PODCAST Community Engagement 101-3007-60137 95.65 BMO FINANCIAL GROUP 215701 DIGITAL MIXING CONSOLE FOR PODCAST Community Engagement 101-3007-60137 1,821.01 BMO FINANCIAL GROUP 215701 12/2024 APPLE MUSIC/STORAGE SUBSC… Membership Dues 101-3007-60351 25.95 BMO FINANCIAL GROUP 215701 11/14/24-11/13/25 PIKTOCHART SUBSC… Membership Dues 101-3007-60351 288.00 BMO FINANCIAL GROUP 215701 11/2024 - MAILCHIMP Membership Dues 101-3007-60351 219.00 BMO FINANCIAL GROUP 215701 CANVA SUBSCRIPTION Membership Dues 101-3007-60351 239.16 BMO FINANCIAL GROUP 215701 11/14/24-11/14/25 DROPBOX SUBSCRI… Membership Dues 101-3007-60351 199.00 BMO FINANCIAL GROUP 215701 BATTERIES WITH CHARGER FOR PODCA… Operating Supplies 101-3007-60420 25.22 BMO FINANCIAL GROUP 215701 LED SPOT LIGHT Materials/Supplies 101-3008-60431 65.24 BMO FINANCIAL GROUP 215701 CITYWIDE CLOCKS Materials/Supplies 101-3008-60431 163.05 BMO FINANCIAL GROUP 215701 CITYWIDE CLOCKS Materials/Supplies 101-3008-60431 163.05 BMO FINANCIAL GROUP 215701 MOUSE & KEYBOARD Office Supplies 101-6001-60400 16.20 BMO FINANCIAL GROUP 215701 DESK OUTLETS Office Supplies 101-6001-60400 38.26 BMO FINANCIAL GROUP 215701 LUNCH FOR AVA TRAINING Travel & Training 101-6004-60320 136.70 BMO FINANCIAL GROUP 215701 12/09-12/13/24 - CACEO ACADEMY HO… Travel & Training 101-6004-60320 1,840.65 63 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04022 - 12/20/24 JB
1/13/2025 5:11:44 PM Page 3 of 9
Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215701 RETURN SLEDGE HAMMER Supplies - Field 101-6004-60425 -69.56 BMO FINANCIAL GROUP 215701 CODE POLO SHIRTS & HATS Uniforms 101-6004-60690 1,629.08 BMO FINANCIAL GROUP 215701 PHONE DETACHABLE WALLET Operating Supplies 101-7003-60420 43.45 BMO FINANCIAL GROUP 215701 REFUND PHONE DETACHABLE WALLET Operating Supplies 101-7003-60420 -43.45 BMO FINANCIAL GROUP 215701 PHONE CASE DETACHABLE WALLET Operating Supplies 101-7003-60420 33.96 BMO FINANCIAL GROUP 215701 11/12/24 PLANNING COMMISSION MEE… Operating Supplies 101-6001-60420 38.48 BMO FINANCIAL GROUP 215701 11/22/24-11/21/25 APA MEMBERSHIP J… Membership Dues 101-6002-60351 150.00 BMO FINANCIAL GROUP 215701 10/28-10/31/24 CALBO CONFERENCE A… Travel & Training 101-6003-60320 2,140.00 BMO FINANCIAL GROUP 215701 TREE Materials/Supplies 101-3005-60431 484.88 BMO FINANCIAL GROUP 215701 PLANTS Materials/Supplies 101-3005-60431 1,785.70 BMO FINANCIAL GROUP 215701 HANDCRAFTED COFFEE MUGS (96) SALE… Sales Taxes Payable 101-0000-20304 -134.40 BMO FINANCIAL GROUP 215701 PODCAST NEON SIGN SALES TAX Sales Taxes Payable 101-0000-20304 -69.14 BMO FINANCIAL GROUP 215701 CM OFFICE & CODE DEPARTMENT MEET… Travel & Training 101-1002-60320 151.85 BMO FINANCIAL GROUP 215701 CAL CITIES MEMBERSHIP L.MCGINLEY Membership Dues 101-1002-60351 25.00 BMO FINANCIAL GROUP 215701 LOBBY COFFEE MACHINE SUPPLIES Citywide Supplies 101-1007-60403 26.96 BMO FINANCIAL GROUP 215701 LOBBY COFFEE MACHINE SUPPLIES Citywide Supplies 101-1007-60403 40.90 BMO FINANCIAL GROUP 215701 HANDCRAFTED COFFEE MUGS (96) Promotional Items 101-3007-60134 1,795.40 BMO FINANCIAL GROUP 215701 PODCAST FURNITURE Community Engagement 101-3007-60137 2,096.70 BMO FINANCIAL GROUP 215701 PODCAST SUPPLIES Community Engagement 101-3007-60137 146.74 BMO FINANCIAL GROUP 215701 PODCAST NEON SIGN Community Engagement 101-3007-60137 859.30 BMO FINANCIAL GROUP 215701 11/2/24-11/2/25 QR CODE GENERATOR Membership Dues 101-3007-60351 108.00 BMO FINANCIAL GROUP 215701 PIE, COFFEE, & WHIP CREAM Operating Supplies 101-3002-60420 54.93 BMO FINANCIAL GROUP 215701 BIRCH TREES & HOLIDAY DECOR Materials/Supplies 101-3005-60431 1,163.32 BMO FINANCIAL GROUP 215701 BIRCH TREES Materials/Supplies 101-3005-60431 434.87 BMO FINANCIAL GROUP 215701 11/19/24 COUNCIL DINNER Travel & Training 101-1001-60320 293.84 BMO FINANCIAL GROUP 215701 12/3/24 - LEAGUE WEBINAR S.SANCHEZ Travel & Training 101-1001-60320 25.00 BMO FINANCIAL GROUP 215701 11/5/24 COUNCIL MEETING DESSERT Travel & Training 101-1001-60320 29.99 BMO FINANCIAL GROUP 215701 11/5/24 COUNCIL MEETING DINNER Travel & Training 101-1001-60320 100.48 BMO FINANCIAL GROUP 215701 RIVCO EDU STUDENT OF THE MONTH K… Travel & Training 101-1001-60320 60.00 BMO FINANCIAL GROUP 215701 12/3/24 - LEAGUE WEBINAR D.MCGARR… Travel & Training 101-1001-60320 25.00 BMO FINANCIAL GROUP 215701 11/14/24 LEAGUE DIVISON DINNER D.… Travel & Training 101-1001-60320 60.00 BMO FINANCIAL GROUP 215701 PEACE OFFICER & PUBLIC SAFETY LUNC… Sponsorships/Advertising 101-3007-60450 1,500.00 BMO FINANCIAL GROUP 215701 IIMC MEMBERSHIP O.MOJICA Membership Dues 101-1005-60351 125.00 BMO FINANCIAL GROUP 215701 IIMC MEMBERSHIP O.RODRIGUEZ Membership Dues 101-1005-60351 125.00 BMO FINANCIAL GROUP 215701 DESERT SUN SUBSCRIPTIONS Operating Supplies 101-1005-60420 173.93 BRENDA LASARZIG 215707 GENTLE YOGA TUESDAY CLASS Instructors 101-3002-60107 100.80 BRENDA LASARZIG 215707 GENTLE YOGA TUESDAY CLASS Instructors 101-3002-60107 151.20 BRENDA LASARZIG 215707 GENTLE YOGA TUESDAY DI CLASSES Instructors 101-3002-60107 136.50 BRENDA LASARZIG 215707 GENTLE YOGA THURSDAY CLASS Instructors 101-3002-60107 67.20 BRENDA LASARZIG 215707 GENTLE YOGA THURDAY DI CLASSES Instructors 101-3002-60107 84.00 CARDENAS, ENRIQUE 215708 FY 24/25 WELLNESS DOLLARS REIMB E.… Annual Wellness Dollar Reim… 101-1004-50252 200.00 CLEARSOURCE FINANCIAL C… 215710 MASTER FEE SCHEDULE ANNUAL UPDATE Professional Services 101-1005-60103 8,400.00 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water - Utilities 101-2002-61200 658.83 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water -Monticello Park - Utili… 101-3005-61201 4,374.17 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 313.16 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 28.68 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water -Community Park - Util… 101-3005-61209 292.21 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water - Utilities 101-3008-61200 99.14 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 808.83 COACHELLA VALLEY WATER D… 215711 WATER SERVICE PM 10 - Dust Control 101-7006-60146 43.90 DATA TICKET, INC. 215712 11/2024 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 200.00 DESERT RECREATION DISTRI… 215713 10/2024 - FB POOL OPERATIONS & PR… Fritz Burns Pool Programming 101-3003-60184 12,565.41 DESERT RECREATION DISTRI… 215713 11/2024 - FB POOL OPERATIONS & PR… Fritz Burns Pool Programming 101-3003-60184 8,920.82 DESERT RESORT MANAGEM… 215714 12/2024 - SECURITY PATROL SERVICES Professional Services 101-6004-60103 4,018.43 DESERT TREE SPRAYING 215715 FIREANT TREATMENT AT CIVIC CENTER … Maintenance/Services 101-3005-60691 350.00 DESERT TREE SPRAYING 215715 FIREANT TREATMENT AT LQ PARK Maintenance/Services 101-3005-60691 350.00 DESERT TREE SPRAYING 215715 FIREANT TREATMENT ADAMS PARK Maintenance/Services 101-3005-60691 300.00 FEDEX 215716 11/21/24 - OVERNIGHT MAIL Postage 101-1007-60470 74.97 GALLS LLC 215718 CAR SEAT ORGANIZER Supplies - Field 101-6004-60425 127.18 GRAINGER 215719 FILTER SOCKS SEDIMENT REMOVAL Operating Supplies 101-7003-60420 1,067.58 64 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount IMPERIAL IRRIGATION DIST 215721 ELECTRICITY SERVICE Electric - Eisenhower Park - U… 101-3005-61113 18.18 JOHNSON CONTROLS FIRE P… 215722 CH FIRE SYSTEM SERVICE CALL Maintenance/Services 101-3008-60691 1,589.91 LAUREANO, SANDRA 215724 10/25-10/31/24 CALPERS EDUCATIONAL… Travel & Training 101-1006-60320 265.31 MERCHANTS BUILDING MAI… 215727 11/2024 - JANITORIAL SERVICES Janitorial 101-3008-60115 15,833.98 MERCHANTS BUILDING MAI… 215727 11/22/24 - SRR EVENT BUILDING CLEAN… Janitorial 101-3008-60115 217.57 MERCHANTS BUILDING MAI… 215727 11/27/24 - CH CARPET CLEANING Janitorial 101-3008-60115 300.00 MISSION LINEN SUPPLY 215728 UNIFORM LAUNDRY SERVICE Uniforms 101-3005-60690 42.99 MISSION LINEN SUPPLY 215728 UNIFORM LAUNDRY SERVICE Uniforms 101-3008-60690 22.20 OCEAN SPRINGS TECH INC 215730 12/2024 - FB POOL MONTHLY MAINTEN… Fritz Burns Pool Maintenance 101-3005-60184 6,386.00 OCEAN SPRINGS TECH INC 215730 LQ PARK SPLASH PAD SAND MEDIA REP… LQ Park Water Feature 101-3005-60554 2,154.97 OCEAN SPRINGS TECH INC 215730 LQ PARK SPLASH PAD SENSOR TIPS CLE… LQ Park Water Feature 101-3005-60554 215.27 OCEAN SPRINGS TECH INC 215730 FB POOL CHEMICAL REFILL Fritz Burns Pool Maintenance 101-3005-60184 340.12 ODP BUSINESS SOLUTIONS, L… 215731 OFFICE SUPPLIES Operating Supplies 101-6006-60420 63.15 ODP BUSINESS SOLUTIONS, L… 215731 OFFICE SUPPLIES Operating Supplies 101-6006-60420 57.13 PROPER SOLUTIONS INC 215733 12/06/24 TEMP AGENCY SERVICES R.IB… Temporary Agency Services 101-1004-60125 3,073.04 RASA/ERIC NELSON 215734 PMER 2024-0004 ON-CALL MAP CHECKI… Map/Plan Checking 101-7002-60183 650.00 SHIRY, TERESA 215737 BALLROOM LATIN SWING DI CLASSES Instructors 101-3002-60107 52.50 SHIRY, TERESA 215737 BALLROOM LATIN SWING CLASS Instructors 101-3002-60107 26.25 SUSAN ALEXANDRA BRAUC… 215738 NIDRA MEDITATION AND SOUND CLASS… Instructors 101-3002-60107 154.00 THE CHAMBER 215739 12/2024 - GEM PUBLICATION Marketing & Tourism Promot… 101-3007-60461 12,778.25 TOPS' N BARRICADES INC 215740 BARRICADES FOR TREE LIGHTING EVENT Community Experiences 101-3003-60149 375.00 WILLIAMS, BILLEE 215743 MAT PILATES DI CLASSES Instructors 101-3002-60107 50.40 WILLIAMS, BILLEE 215743 YOGA FLOW CLASS Instructors 101-3002-60107 12.60 WILLIAMS, BILLEE 215743 PILATES CLASS Instructors 101-3002-60107 254.80 XPRESS GRAPHICS 215744 DARE TO CARE CAMPAIGN STICKERS Printing 101-3007-60410 273.07 Fund 101 - GENERAL FUND Total: 230,619.59
Fund: 201 - GAS TAX FUND
BMO FINANCIAL GROUP 215701 CONCRETE ROTARY MIXER Materials/Supplies 201-7003-60431 753.66 BMO FINANCIAL GROUP 215701 CONCRETE ROTARY MIXER DEPOSIT RE… Materials/Supplies 201-7003-60431 -440.00 BMO FINANCIAL GROUP 215701 OFFICE SUPPLIES Materials/Supplies 201-7003-60431 23.37 GRAINGER 215719 COLD PATCH Asphalt 201-7003-60430 4,014.84 MISSION LINEN SUPPLY 215728 UNIFORM LAUNDRY SERVICE Uniforms 201-7003-60690 50.75 TOPS' N BARRICADES INC 215740 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 1,713.90 TOPS' N BARRICADES INC 215740 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 343.65 UNDERGROUND SERVICE AL… 215741 12/1/24 - DIG ALERT SERVICES Materials/Supplies 201-7003-60431 54.40 Fund 201 - GAS TAX FUND Total: 6,514.57
Fund: 202 - LIBRARY & MUSEUM FUND
COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water - Utilities 202-3006-61200 484.89 MERCHANTS BUILDING MAI… 215727 11/2024 - JANITORIAL SERVICES Janitorial 202-3004-60115 3,264.32 MERCHANTS BUILDING MAI… 215727 11/2024 - JANITORIAL SERVICES Janitorial 202-3006-60115 989.54 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,738.75
Fund: 215 - LIGHTING & LANDSCAPING FUND
BMO FINANCIAL GROUP 215701 SUNSCREEN LOTION Operating Supplies 215-7004-60420 46.82 BMO FINANCIAL GROUP 215701 HOLIDAY DECORATIONS Materials/Supplies 215-7004-60431 209.37 BMO FINANCIAL GROUP 215701 PLANTS Materials/Supplies 215-7004-60431 404.45 BMO FINANCIAL GROUP 215701 TREES Materials/Supplies 215-7004-60431 1,939.50 BMO FINANCIAL GROUP 215701 PLANTS Materials/Supplies 215-7004-60431 443.76 COACHELLA VALLEY WATER D… 215711 WATER SERVICE Water - Medians - Utilities 215-7004-61211 4,906.33 IMPERIAL IRRIGATION DIST 215721 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 491.72 IMPERIAL IRRIGATION DIST 215721 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 86.15 MACIAS NURSERY, INC. 215725 PLANTS Materials/Supplies 215-7004-60431 3,407.14 VINTAGE ASSOCIATES 215742 11/11-11/15/24 - EXTRA LABOR Maintenance/Services 215-7004-60691 3,200.00 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 15,135.24 Fund: 221 - AB 939 - CALRECYCLE FUND
BMO FINANCIAL GROUP 215701 ARTS & CRAFTS FOR RECYCLE DAY AB 939 Recycling Solutions 221-0000-60127 66.51 BMO FINANCIAL GROUP 215701 TRASH BAGS AB 939 Recycling Solutions 221-0000-60127 16.84 BMO FINANCIAL GROUP 215701 SUPPLIES FOR RECYCLE DAY AB 939 Recycling Solutions 221-0000-60127 38.10 BMO FINANCIAL GROUP 215701 GIFT CARDS FOR RECYCLE DAY AB 939 Recycling Solutions 221-0000-60127 42.00 65 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount THE CHAMBER 215739 12/2024 - RECYCLING GEM PUBLICATION AB 939 Recycling Solutions 221-0000-60127 2,000.00 Fund 221 - AB 939 - CALRECYCLE FUND Total: 2,163.45
Fund: 241 - HOUSING AUTHORITY
RUTAN & TUCKER 182 1014622 HOUSING AUTHORITY MISC Attorney 241-9101-60153 2,916.00 RUTAN & TUCKER 182 1014857 HOUSING AUTHORITY MISC Attorney 241-9101-60153 6,537.00 Fund 241 - HOUSING AUTHORITY Total: 9,453.00
Fund: 247 - ECONOMIC DEVELOPMENT FUND
BMO FINANCIAL GROUP 215701 FOOD FOR MARKETING VIDEOS Marketing & Tourism Promot… 247-0000-60461 49.35 BMO FINANCIAL GROUP 215701 MARKETING/ECON/COUNTY LUNCH Marketing & Tourism Promot… 247-0000-60461 78.42 Fund 247 - ECONOMIC DEVELOPMENT FUND Total: 127.77
Fund: 270 - ART IN PUBLIC PLACES FUND
BMO FINANCIAL GROUP 215701 ART SCULPTURE FOR APP Art Purchases 270-0000-74800 4,100.00 BMO FINANCIAL GROUP 215701 WALL SCULPTURE FOR APP Art Purchases 270-0000-74800 5,100.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 9,200.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
HAMMEL, GREEN, AND ABR… 215720 08/2024 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 58,508.25 HAMMEL, GREEN, AND ABR… 215720 09/2024 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 63,488.25 HAMMEL, GREEN, AND ABR… 215720 10/2024 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 89,202.60 HAMMEL, GREEN, AND ABR… 215720 11/2024 - CULTURAL CAMPUS DESIGN Design 401-0000-60185 75,870.56 JSL ARCHITECTURE, INC. 215723 M&O YARD DESIGN Design 401-0000-60185 127,278.43 MARK THOMAS & COMPANY,… 215726 10/2024 - AVE 50 BRIDGE DESIGN Design 401-0000-60185 9,606.91 NEXTECH SYSTEMS, INC. 215729 RETROFIT KIT BRACKET SCREWS FOR SP… Construction 401-0000-60188 319.70 ONYX PAVING COMPANY INC. 215732 PMP FRED WARING & MISC. LOCATIONS… Retention Payable 401-0000-20600 -29,448.31 ONYX PAVING COMPANY INC. 215732 PMP FRED WARING & MISC. LOCATIONS… Construction 401-0000-60188 588,966.28 ROMTEC INC. 215736 RESTROOM BUILDING Construction 401-0000-60188 40,000.00 ROMTEC INC. 215736 POOL BUILDING Construction 401-0000-60188 30,000.00 ROMTEC INC. 215736 RESTROOM AND POOL BUILDING PURC… Construction 401-0000-60188 6,125.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 1,059,917.67 Fund: 501 - FACILITY & FLEET REPLACEMENT
BMO FINANCIAL GROUP 215701 CITY GOLF CART CANOPY INSTALLATION Parts, Accessories, and Upfits 501-0000-60675 582.92 BMO FINANCIAL GROUP 215701 CITY GOLF CART MIRROR INSTALLATION Parts, Accessories, and Upfits 501-0000-60675 170.69 BMO FINANCIAL GROUP 215701 2015 FORD EXPLORER VIN GA14580 SM… Vehicle Repair & Maintenan… 501-0000-60676 65.00 BMO FINANCIAL GROUP 215701 FUEL Fuel & Oil 501-0000-60674 70.00 CHEVROLET CADILLAC 215709 17 CHEVY COLORADO VIN H1264235 MA… Vehicle Repair & Maintenan… 501-0000-60676 888.58 CHEVROLET CADILLAC 215709 22 CHEVY SILVERADO VIN F182107 OIL … Vehicle Repair & Maintenan… 501-0000-60676 106.29 CHEVROLET CADILLAC 215709 22 CHEVY COLORADO VIN N1128792 OIL… Vehicle Repair & Maintenan… 501-0000-60676 93.24 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 1,976.72 Fund: 502 - INFORMATION TECHNOLOGY
BMO FINANCIAL GROUP 215701 SNAGIT SUBSCRIPTION R.HALLICK Software Licenses 502-0000-60301 13.86 BMO FINANCIAL GROUP 215701 11/2024 - EMAIL PROTECTION SOFTWA… Software Licenses 502-0000-60301 499.00 BMO FINANCIAL GROUP 215701 12/1/24-11/30/26 ESRI SUBSCRIPTION Software Licenses 502-0000-60301 3,900.00 BMO FINANCIAL GROUP 215701 FAN COOLING CHILL MAT Operating Supplies 502-0000-60420 68.88 BMO FINANCIAL GROUP 215701 PRINTER FOR CODE Operating Supplies 502-0000-60420 54.36 BMO FINANCIAL GROUP 215701 IPHONE CASES FOR IT STOCK Operating Supplies 502-0000-60420 130.28 BMO FINANCIAL GROUP 215701 PRINTER Machinery & Equipment 502-0000-80100 587.25 BMO FINANCIAL GROUP 215701 COMPUTER MONITORS FOR IT STOCK Machinery & Equipment 502-0000-80100 1,016.58 BMO FINANCIAL GROUP 215701 PORTABLE PRINTER Machinery & Equipment 502-0000-80100 102.23 BMO FINANCIAL GROUP 215701 COMPUTER MONITOR Machinery & Equipment 502-0000-80100 124.61 BMO FINANCIAL GROUP 215701 COMPUTER MONITORS FOR IT STOCK Machinery & Equipment 502-0000-80100 446.98 BMO FINANCIAL GROUP 215701 LAPTOP STAND FOR IT STOCK Operating Supplies 502-0000-60420 26.09 RINCON CONSULTANTS, INC. 215735 11/2024 - GEOGRAPHIC INFORMATION … Software Licenses 502-0000-60301 5,750.75 Fund 502 - INFORMATION TECHNOLOGY Total: 12,720.87
Fund: 504 - INSURANCE FUND
BMO FINANCIAL GROUP 215701 WC FRONT DESK ERGO PLATFORM Operating Supplies 504-1010-60420 418.26 BMO FINANCIAL GROUP 215701 WC FRONT DESK ERGO KEYBOARD TRAY… Operating Supplies 504-1010-60420 -207.50 BMO FINANCIAL GROUP 215701 WC FRONT DESK ERGO KEYBOARD TRAY Operating Supplies 504-1010-60420 207.50 BMO FINANCIAL GROUP 215701 OFFICE CHAIR Operating Supplies 504-1010-60420 691.92 BMO FINANCIAL GROUP 215701 ADJUSTABLE HEIGHT STOOL Operating Supplies 504-1010-60420 246.93 66 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount BMO FINANCIAL GROUP 215701 STAND UP COMPUTER STATION Operating Supplies 504-1010-60420 193.78 BMO FINANCIAL GROUP 215701 STAND UP COMPUTER STATION Operating Supplies 504-1010-60420 684.05 Fund 504 - INSURANCE FUND Total: 2,234.94
Fund: 601 - SILVERROCK RESORT
FIRST CHOICE A/C & HEATING… 215717 SRR MEDIA FILTER REPLACEMENT Repair & Maintenance 601-0000-60660 704.00 FIRST CHOICE A/C & HEATING… 215717 SRR HVAC MAINTENANCE Repair & Maintenance 601-0000-60660 683.00 FIRST CHOICE A/C & HEATING… 215717 SRR HVAC TUNE UP Repair & Maintenance 601-0000-60660 693.00 Fund 601 - SILVERROCK RESORT Total: 2,080.00
Grand Total: 1,356,882.57
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 230,619.59
201 - GAS TAX FUND 6,514.57
202 - LIBRARY & MUSEUM FUND 4,738.75
215 - LIGHTING & LANDSCAPING FUND 15,135.24
221 - AB 939 - CALRECYCLE FUND 2,163.45
241 - HOUSING AUTHORITY 9,453.00
247 - ECONOMIC DEVELOPMENT FUND 127.77
270 - ART IN PUBLIC PLACES FUND 9,200.00
401 - CAPITAL IMPROVEMENT PROGRAMS 1,059,917.67
501 - FACILITY & FLEET REPLACEMENT 1,976.72
502 - INFORMATION TECHNOLOGY 12,720.87
504 - INSURANCE FUND 2,234.94
601 - SILVERROCK RESORT 2,080.00
Grand Total: 1,356,882.57
Account Summary
Account Number Account Name Expense Amount
101-0000-20304 Sales Taxes Payable -235.90
101-0000-22810 Developer Deposits 3,510.00
101-1001-60320 Travel & Training 594.31
101-1002-60320 Travel & Training 151.85
101-1002-60351 Membership Dues 25.00
101-1002-60400 Office Supplies 83.43
101-1003-60153 Attorney 74,702.20
101-1003-60154 Attorney/Litigation 24,981.00
101-1004-50252 Annual Wellness Dollar … 200.00
101-1004-60125 Temporary Agency Servi… 3,073.04
101-1004-60129 Recruiting/Pre-Employm… 113.98
101-1004-60320 Travel & Training 605.21
101-1004-60340 Employee Recognition E… 867.65
101-1004-60400 Office Supplies 39.03
101-1004-60420 Operating Supplies -477.78
101-1005-60103 Professional Services 8,400.00
101-1005-60351 Membership Dues 250.00
101-1005-60420 Operating Supplies 173.93
101-1006-60320 Travel & Training 265.31
101-1006-60351 Membership Dues 605.00
101-1006-60400 Office Supplies 165.84
101-1007-60403 Citywide Supplies 441.93
101-1007-60470 Postage 84.47
101-2001-60109 LQ Police Volunteers 313.67
101-2001-60174 Blood/Alcohol Testing 200.55
101-2001-60420 Operating Supplies 239.25
101-2002-60400 Office Supplies 38.05
101-2002-61200 Water - Utilities 658.83
101-3002-60107 Instructors 3,334.25
101-3002-60420 Operating Supplies 470.73
101-3003-60149 Community Experiences 9,147.35
101-3003-60184 Fritz Burns Pool Progra… 21,486.23
101-3003-60420 Operating Supplies 271.88
101-3005-60184 Fritz Burns Pool Mainten… 6,777.72
101-3005-60431 Materials/Supplies 4,156.42
101-3005-60554 LQ Park Water Feature 2,370.24
101-3005-60690 Uniforms 115.29
101-3005-60691 Maintenance/Services 1,000.00
101-3005-61113 Electric - Eisenhower Par… 18.18
101-3005-61201 Water -Monticello Park -… 4,374.17
101-3005-61204 Water -Fritz Burns Park -… 313.16
101-3005-61206 Water -Desert Pride - Util… 808.83
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Account Summary
Account Number Account Name Expense Amount
101-3005-61208 Water -Seasons Park - Ut… 28.68
101-3005-61209 Water -Community Park … 292.21
101-3007-60134 Promotional Items 1,795.40
101-3007-60137 Community Engagement 6,900.31
101-3007-60351 Membership Dues 1,079.11
101-3007-60410 Printing 273.07
101-3007-60420 Operating Supplies 25.22
101-3007-60450 Sponsorships/Advertising 1,500.00
101-3007-60461 Marketing & Tourism Pr… 12,778.25
101-3008-60115 Janitorial 16,351.55
101-3008-60431 Materials/Supplies 391.34
101-3008-60690 Uniforms 22.20
101-3008-60691 Maintenance/Services 1,589.91
101-3008-61200 Water - Utilities 99.14
101-6001-60400 Office Supplies 54.46
101-6001-60420 Operating Supplies 38.48
101-6002-60351 Membership Dues 150.00
101-6003-60320 Travel & Training 2,140.00
101-6004-60103 Professional Services 4,018.43
101-6004-60111 Administrative Citation … 200.00
101-6004-60320 Travel & Training 1,977.35
101-6004-60425 Supplies - Field 57.62
101-6004-60690 Uniforms 1,629.08
101-6006-60420 Operating Supplies 120.28
101-7002-60183 Map/Plan Checking 650.00
101-7003-60420 Operating Supplies 1,101.54
101-7006-60146 PM 10 - Dust Control 43.90
101-7006-60320 Travel & Training 597.76
201-7003-60429 Traffic Control Signs 2,057.55
201-7003-60430 Asphalt 4,014.84
201-7003-60431 Materials/Supplies 391.43
201-7003-60690 Uniforms 50.75
202-3004-60115 Janitorial 3,264.32
202-3006-60115 Janitorial 989.54
202-3006-61200 Water - Utilities 484.89
215-7004-60420 Operating Supplies 46.82
215-7004-60431 Materials/Supplies 6,404.22
215-7004-60691 Maintenance/Services 3,200.00
215-7004-61116 Electric - Utilities 491.72
215-7004-61117 Electric - Medians - Utilit… 86.15
215-7004-61211 Water - Medians - Utiliti… 4,906.33
221-0000-60127 AB 939 Recycling Solutio… 2,163.45
241-9101-60153 Attorney 9,453.00
247-0000-60461 Marketing & Tourism Pr… 127.77
270-0000-74800 Art Purchases 9,200.00
401-0000-20600 Retention Payable -29,448.31
401-0000-60185 Design 423,955.00
401-0000-60188 Construction 665,410.98
501-0000-60674 Fuel & Oil 70.00
501-0000-60675 Parts, Accessories, and … 753.61
501-0000-60676 Vehicle Repair & Maint… 1,153.11
502-0000-60301 Software Licenses 10,163.61
502-0000-60420 Operating Supplies 279.61
502-0000-80100 Machinery & Equipment 2,277.65
504-1010-60420 Operating Supplies 2,234.94
601-0000-60660 Repair & Maintenance 2,080.00
Grand Total: 1,356,882.57
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 280,101.33
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 443.76 201805D Design Expense Corporate Yard Admin Offices & Crew Quarters 127,278.43 201901D Design Expense Village Art Plaza Promenade & Cultural Campus 287,069.66 201902D Design Expense Avenue 50 Bridge Spanning the Evacuation Channel 9,606.91 202102CT Construction Expense Fritz Burns Park Improvements 76,125.00 202412CT Construction Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 588,966.28 202412RP Retention Payable FY24/25 PMP - Fred Waring Drive - Misc Locations -29,448.31 24004E DESERT LUXURY PROPERTIES LLC E… DESERT LUXURY PROPERTIES LLC 3,510.00 2425TMICT Construction Expense FY24/25 Traffic Maintenance Improvements 319.70 CSA152E CSA 152 Expenses CSA 152 Project Tracking 1,067.58 IRONE Ironman Expense Ironman Event 4,644.00
PWSE Pancake With Santa Expense Pancake With Santa 286.03 STVRE Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking 4,018.43 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 2,725.51 VETSE Veterans Day Ceremony Expense Veterans Day Ceremony 168.26 Grand Total: 1,356,882.57
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
City of La Quinta Packet: APPKT04027 - 12/27/2024 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
ANDERSON COMMUNICATI… 215747 SERVICE ON ROOF ANTENNA Mobile/Cell Phones/Satellites 101-2002-61304 195.00 BRIGHT EVENT RENTALS, LLC 215749 CHRISTMAS TREE LIGHTING EQUIPMENT… Community Experiences 101-3003-60149 4,632.72 BRIGHT EVENT RENTALS, LLC 215749 CHRISTMAS TREE LIGHTING EQUIPMENT… Community Experiences 101-3003-60149 6,640.82 CANYON PRINT & SIGNS 215750 HOLIDAY LOBBY PRINT Printing 101-3007-60410 163.12 DESERT CONCEPTS CONSTR… 215757 12/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 101-3005-60112 79,300.58 DESERT CONCEPTS CONSTR… 215757 12/2024 - L&L MAINTENANCE SERVICES Landscape Contract 101-2002-60112 5,000.00 DESERT CONCEPTS CONSTR… 215757 12/13/24 - PLANT MEMORIAL TREE Maintenance/Services 101-3005-60691 720.00 DESERT CONCEPTS CONSTR… 215757 12/13/24 - SPREAD WOOD CHIPS AT PL… Maintenance/Services 101-3005-60691 720.00 DOMINIQUE HUNTER 215759 12/8-12/13/24 CACEO MODULE 2 REIMB… Travel & Training 101-6004-60320 488.34 EWING IRRIGATION PRODUC… 215760 STAPLES Materials/Supplies 101-3005-60431 8.86 EWING IRRIGATION PRODUC… 215760 IRRIGATION PARTS Materials/Supplies 101-3005-60431 887.61 FEDEX 215761 12/05/24 - OVERNIGHT MAIL Postage 101-1007-60470 11.39 FEDEX 215761 12/05/24 - OVERNIGHT MAIL Postage 101-1007-60470 60.14 FRANCHISE TAX BOARD 215762 GARNISHMENT Garnishments Payable 101-0000-20985 223.79 FRANCHISE TAX BOARD 215763 GARNISHMENT Garnishments Payable 101-0000-20985 223.79 FRONTIER COMMUNICATIO… 215764 12/2024 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 62.81 FRONTIER COMMUNICATIO… 215764 11/28-12/27/24 - SPORTS COMPLEX PH… Telephone - Utilities 101-3005-61300 70.53 FROSTY'S AIR CONDITIONING… 215765 FS #70 ICE MACHINE INSTALL Maintenance/Services 101-2002-60691 4,995.00 GARDAWORLD 215766 12/2022 - ARMORED SVCS Professional Services 101-1006-60103 309.50 GARDAWORLD 215766 03/2024 - ARMORED SVCS Professional Services 101-1006-60103 295.05 GARDAWORLD 215766 10/2024 - ARMORED SVCS Professional Services 101-1006-60103 332.85 GARDAWORLD 215766 05/2024 - ARMORED SVCS EXCESS PREM… Professional Services 101-1006-60103 7.23 GARDAWORLD 215766 10/2024 - ARMORED SVCS EXCESS PREM… Professional Services 101-1006-60103 15.99 GRAINGER 215767 BASKETBALLS Operating Supplies 101-7003-60420 95.74 HEPTAGON SEVEN CONSULT… 215770 DUNE PALMS & X-PARK PED CROSSING … Consultants 101-7006-60104 3,000.00 HYDER PROPERTY MANAGE… 215771 REFUND CREDIT FEE OVERPAYMENT LIC… Over Payments, AR Policy 101-0000-20330 65.50 JERNIGANS SPORTING GOOD… 215773 FY 24/25 SAFETY BOOTS O.VARGAS Safety Gear 101-3008-60427 120.70 JERNIGANS SPORTING GOOD… 215773 FY 24/25 SAFETY BOOTS J.VIZCARRA Safety Gear 101-3008-60427 200.00 JOE A GONSALVES & SON 215774 01/2025 LOBBYIST SERVICES Contract Services - Administr… 101-1002-60101 3,500.00 JOSE CISNEROS 215775 12/9-12/13/24 - CASEO MODULE 2 REI… Travel & Training 101-6004-60320 398.06 MENDEZ, MARTHA 215776 FY 24/25 WELLNESS DOLLARS REIMB M… Annual Wellness Dollar Reim… 101-1004-50252 200.00 MISSION LINEN SUPPLY 215778 DUFFEL BAGS Operating Supplies 101-7003-60420 1,737.92 MISSION LINEN SUPPLY 215778 UNIFORMS Uniforms 101-3005-60690 103.28 MISSION LINEN SUPPLY 215778 UNIFORMS LAUNDRY SERVICE Uniforms 101-3005-60690 45.30 MISSION LINEN SUPPLY 215778 UNIFORMS LAUNDRY SERVICE Uniforms 101-3008-60690 22.20 MOYA, DANIEL 215779 JEFFERSON BRIDGE CLEAN UP APN 600-… Lot Cleaning/Gravel Program 101-6004-60120 600.00 NAI CONSULTING INC 215780 11/2024 CV LINK REVIEW Consultants 101-7006-60104 390.00 OCEAN SPRINGS TECH INC 215781 12/2024 - LQ PARK SPLASH PAD MAINT… LQ Park Water Feature 101-3005-60554 1,338.75 OCEAN SPRINGS TECH INC 215781 FB POOL IPS CONTROLLER MAINTENAN… Fritz Burns Pool Maintenance 101-3005-60184 429.20 OCEAN SPRINGS TECH INC 215781 12/12/24 - SPLASHPAD EFFECTS PUMP … LQ Park Water Feature 101-3005-60554 217.53 OCEAN SPRINGS TECH INC 215781 12/12/24 - PUMP SEAL REPLACEMENT LQ Park Water Feature 101-3005-60554 237.50 OCEAN SPRINGS TECH INC 215781 FB POOL CHEMICAL REFILL Fritz Burns Pool Maintenance 101-3005-60184 485.03 PARTY PALS 215784 CHRISTMAS TREE LIGHTING ATTRACTIO… Community Experiences 101-3003-60149 6,675.00 PATTON DOOR & GATE 215785 FS #32 DOOR REPAIRS Maintenance/Services 101-2002-60691 125.00 PATTON DOOR & GATE 215785 FS #32 DOOR SERVICE CALL Maintenance/Services 101-2002-60691 125.00 PICKERING EVENTS LLC 215786 DATE FESTIVAL SPONSORSHIP Sponsorships/Advertising 101-3007-60450 5,000.00 PROPER SOLUTIONS INC 215788 12/13/24 - TEMP AGENCY SVCS R.IBARR… Temporary Agency Services 101-1004-60125 3,574.44 RASA/ERIC NELSON 215790 PMER 2024-0004 ONCALL MAP CHECKI… Map/Plan Checking 101-7002-60183 350.00 RIVERSIDE UNIVERSITY HEAL… 215792 11/3/24 - HC SAFE CLINIC EXAM LA2430… Sexual Assault Exam Fees 101-2001-60193 1,200.00 SANCHEZ, STEVE 215793 12/5/24 - SCAG MEETING S.SANCHEZ Travel & Training 101-1001-60320 173.80 SOUTHWEST AQUATICS INC 215794 12/2024 - LAKE MAINTENANCE SERVICES Civic Center Lake Maintenan… 101-3005-60117 1,417.50 SOUTHWEST AQUATICS INC 215794 12/2024 - LAKE MAINTENANCE SERVICES SilverRock Lake Maintenance 101-3005-60189 1,417.50 SOUTHWEST BOULDER & ST… 215795 PLAYGROUND CHIPS Materials/Supplies 101-3005-60431 4,959.01 71 CLICK HERE to Return to Agenda
Demand Register Packet: APPKT04027 - 12/27/2024 JB
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount STAPLES ADVANTAGE 215797 GLOVES Operating Supplies 101-7003-60420 466.23 STAPLES ADVANTAGE 215797 OFFICE SUPPLIES Office Supplies 101-7001-60400 86.85 T & G GLOBAL, LLC 215798 HOLIDAY TREE INSTALL REMOVAL STOR… Community Experiences 101-3003-60149 10,775.00 TOPS' N BARRICADES INC 215799 TRAFFIC CONTROL SIGNS Operating Supplies 101-7003-60420 32.52 TPX COMMUNICATIONS 215800 11/23-12/22/24 - EOC PHONE SERVICE Telephone - Utilities 101-2002-61300 807.52 TRULY NOLEN INC 215801 BEE HIVE REMOVAL Maintenance/Services 101-3005-60691 150.00 UNITED WAY OF THE DESERT 215802 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 UNITED WAY OF THE DESERT 215802 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 VERITAS TECHNOLOGIES LLC 215804 12/2024 - DATA BACK UP FOR LASERFIC… Professional Services 101-1005-60103 1,033.96 VINTAGE ASSOCIATES 215806 12/2024 - SRR LANDSCAPE MAINTENAN… Landscape Contract 101-3005-60112 14,181.33 VINTAGE E & S INC 215807 CIVIC PARK PERMA POST INSTALLATION Maintenance/Services 101-3005-60691 931.01 WHITE CAP, L.P. 215808 PARTS Operating Supplies 101-7003-60420 70.58 XPRESS GRAPHICS 215809 AMEX RACK CARDS Printing 101-3007-60410 160.32 Fund 101 - GENERAL FUND Total: 172,480.40
Fund: 201 - GAS TAX FUND
MISSION LINEN SUPPLY 215778 UNIFORMS LAUNDRY SERVICE Uniforms 201-7003-60690 52.29 PACIFIC PRODUCTS AND SER… 215783 NO TRESPASSING SIGNS Traffic Control Signs 201-7003-60429 208.80 PACIFIC PRODUCTS AND SER… 215783 PURCHASE OF 815 RESIDENTIAL STREET … Traffic Control Signs 201-7003-60429 58,496.63 TOPS' N BARRICADES INC 215799 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 146.81 Fund 201 - GAS TAX FUND Total: 58,904.53
Fund: 202 - LIBRARY & MUSEUM FUND
DESERT CONCEPTS CONSTR… 215757 12/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3004-60112 2,767.75 DESERT CONCEPTS CONSTR… 215757 12/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 202-3006-60112 1,730.00 MERCHANTS BUILDING MAI… 215777 11/25/24 - MUSEUM COURTYARD WAS… Janitorial 202-3006-60115 375.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 4,872.75
Fund: 215 - LIGHTING & LANDSCAPING FUND
DESERT CONCEPTS CONSTR… 215757 12/2024 - PARKS LANDSCAPE MAINTEN… Landscape Contract 215-7004-60112 14,535.00 DESERT CONCEPTS CONSTR… 215757 12/2024 - L&L MAINTENANCE SERVICES Landscape Contract 215-7004-60112 110,000.00 DESERT CONCEPTS CONSTR… 215757 12/2024 - L&L MAINTENANCE SERVICES Landscape Contract 215-7004-60112 461.08 DESERT CONCEPTS CONSTR… 215757 12/9-12/12/24 - L&L EXTRA WORK Maintenance/Services 215-7004-60691 3,240.00 DESERT CONCEPTS CONSTR… 215757 12/17-12/20/24 - PLANT REPLACEMENT… Maintenance/Services 215-7004-60691 4,320.00 GREEN DESERT WHOLESALE … 215769 PLANTS Materials/Supplies 215-7004-60431 89.72 MISSION LINEN SUPPLY 215778 UNIFORMS Uniforms 215-7004-60690 195.91 PWLC II, INC 215789 TREE REMOVAL SERVICE Tree Maintenance/Palm Trees 215-7004-60673 1,675.00 RED TERRA NURSERY, LLC 215791 PLANTS Materials/Supplies 215-7004-60431 1,154.93 RED TERRA NURSERY, LLC 215791 PLANTS Materials/Supplies 215-7004-60431 2,011.88 SPARKLETTS 215796 11/24/24 & 12/05/24 - DRINKING WATER Operating Supplies 215-7004-60420 243.69 VINTAGE ASSOCIATES 215806 12/2024 - SRR LANDSCAPE MAINTENAN… Landscape Contract 215-7004-60112 5,129.00 VINTAGE ASSOCIATES 215806 12/2024 - SRR LANDSCAPE MAINTENAN… SilverRock Way Landscape 215-7004-60143 5,671.00 VINTAGE ASSOCIATES 215806 IRRIGATION CONTROL SYSTEM INSTALL… Materials/Supplies 215-7004-60431 37,860.00 VINTAGE E & S INC 215807 11/27/24 - LIGHTING SERVICE CALL Maintenance/Services 215-7004-60691 391.03 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 186,978.24 Fund: 221 - AB 939 - CALRECYCLE FUND
DEPARTMENT OF RECYCLING… 215756 FY 21/22 UNSPENT SB 1383 FUNDS REI… AB 939 Recycling Solutions 221-0000-60127 7,872.95 Fund 221 - AB 939 - CALRECYCLE FUND Total: 7,872.95
Fund: 270 - ART IN PUBLIC PLACES FUND
CUSH TILE 215754 APP RESTORATION & MAINT REMAININ… APP Maintenance & Display 270-0000-60683 2,500.00 Fund 270 - ART IN PUBLIC PLACES FUND Total: 2,500.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
AMERICAN ASPHALT SOUTH … 215745 PMP SLURRY SEAL IMPROVEMENTS RET… Retention Payable 401-0000-20600 69,648.12 AMERICAN BUSINESS BANK 215746 11/2024 DUNE PALMS BRIDGE RETENTI… Retention Payable 401-0000-20600 16,959.26 CONVERSE CONSULTANTS 215753 09/7-11/8/24 MATERIALS TESTING PAV… Technical 401-0000-60108 20,039.00 GRANITE CONSTRUCTION C… 215768 SRR TEMP GOLF CART PATH PAVING RE… Retention Payable 401-0000-20600 9,250.00 NAI CONSULTING INC 215780 11/2024 HIGHWAY 111 REHAB Professional Services 401-0000-60103 20,682.50 NAI CONSULTING INC 215780 11/2024 MAINTENANCE AND OPERATI… Professional Services 401-0000-60103 1,655.00 NAI CONSULTING INC 215780 11/2024 HIGHWAY 111 CORRIDOR Professional Services 401-0000-60103 242.50 NAI CONSULTING INC 215780 11/2024 WASH STREET CONNECTOR AR… Professional Services 401-0000-60103 827.50 NAI CONSULTING INC 215780 11/2024 AVE 58 PAVEMENT REHAB JEFF… Professional Services 401-0000-60103 390.00 72 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount NAI CONSULTING INC 215780 11/2024 FRITZ BURNS PARK IMPROVEM… Professional Services 401-0000-60103 1,217.50 NAI CONSULTING INC 215780 11/2024 AVENUE 52 MONROE STREET (… Professional Services 401-0000-60103 195.00 NAI CONSULTING INC 215780 11/2024 AVENUE 48 ART AND MUSIC L… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 215780 11/2024 VILLAGE ART/CULTURAL PLAZA Professional Services 401-0000-60103 812.50 NAI CONSULTING INC 215780 11/2024 CITYWIDE IRRIGATION UPGRA… Professional Services 401-0000-60103 292.50 NAI CONSULTING INC 215780 11/2024 COVE AREA SLURRY SEAL IMP… Professional Services 401-0000-60103 1,016.00 NAI CONSULTING INC 215780 11/2024 EISENHOWER RETENTION BASI… Professional Services 401-0000-60103 827.50 NAI CONSULTING INC 215780 11/2024 AVE 50 BRIDGE Professional Services 401-0000-60103 2,495.50 NAI CONSULTING INC 215780 11/2024 CITY HALL DRAINAGE IMPROV… Professional Services 401-0000-60103 1,022.50 NAI CONSULTING INC 215780 SMART INFRASRUCTURE IMPROVE FEAS… Professional Services 401-0000-60103 195.00 NAI CONSULTING INC 215780 11/2024 FY 24/25 PMP FRED WARING D… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 215780 11/2024 FY 23/24 PMP Professional Services 401-0000-60103 195.00 NAI CONSULTING INC 215780 11/2024 DUNE PALMS BRIDGE IMPROV… Professional Services 401-0000-60103 1,940.00 NAI CONSULTING INC 215780 11/2024 CITYWIDE ADA MISC IMPROV… Professional Services 401-0000-60103 1,786.00 ORTIZ ENTERPRISES INC. 215782 11/2024 - DUNE PALMS BRIDGE PROGR… Retention Payable 401-0000-20600 -16,959.26 ORTIZ ENTERPRISES INC. 215782 11/2024 - DUNE PALMS BRIDGE PROGR… Construction 401-0000-60188 339,185.00 VALLEY LOCK & SAFE 215803 KEYS FOR LUMBER YARD Design 401-0000-60185 18.02 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 474,712.64 Fund: 501 - FACILITY & FLEET REPLACEMENT
AUTOZONE 215748 WIPER BLADES Parts, Accessories, and Upfits 501-0000-60675 65.25 AUTOZONE 215748 VEHICLE DORMAN TERMINAL KIT Parts, Accessories, and Upfits 501-0000-60675 16.30 AUTOZONE 215748 VEHICLE MOTOR OIL Parts, Accessories, and Upfits 501-0000-60675 25.56 CHEVROLET CADILLAC 215752 22 CHEVY COLORADO VIN N1280074 OIL… Vehicle Repair & Maintenan… 501-0000-60676 150.23 DANIEL'S TIRE SERVICE, INC. 215755 17 CHEVY COLORADO VIN H1266940 MA… Vehicle Repair & Maintenan… 501-0000-60676 373.02 DANIEL'S TIRE SERVICE, INC. 215755 22 CHEVY SILVERADO VIN F182207 TIRE… Vehicle Repair & Maintenan… 501-0000-60676 175.34 DANIEL'S TIRE SERVICE, INC. 215755 18 DUMP TRAILER VIN K5063478 TIRE C… Vehicle Repair & Maintenan… 501-0000-60676 716.41 DANIEL'S TIRE SERVICE, INC. 215755 17 CHEVY COLORADO VIN H1266940 FL… Vehicle Repair & Maintenan… 501-0000-60676 32.07 DANIEL'S TIRE SERVICE, INC. 215755 22 CHEVY COLORADO VIN N1128784 TI… Vehicle Repair & Maintenan… 501-0000-60676 175.28 PLANIT REPROGRAPHICS SYS… 215787 FLEET DECALS Parts, Accessories, and Upfits 501-0000-60675 1,302.70 VINTAGE E & S INC 215807 12/03/24 - OLD TOWN EV CHARGERS R… City Bldg Repl/Repair 501-0000-71103 1,095.52 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 4,127.68 Fund: 502 - INFORMATION TECHNOLOGY
MICROSOFT CORPORATION 184 11/10-12/09/24 - MS AZURE ONLINE SV… Software Licenses 502-0000-60301 767.59 CARAHSOFT TECHNOLOGY C… 215751 09/27-10/26/24 CITYWIDE ZOOM PHON… Software Licenses 502-0000-60301 6.98 FRONTIER COMMUNICATIO… 215764 11/25-12/24/24 - CH INTERNET Cable/Internet - Utilities 502-0000-61400 112.15 FRONTIER COMMUNICATIO… 215764 12/03/24-01/02/25 - 2ND CITY INTERNE… Cable/Internet - Utilities 502-0000-61400 2,619.76 FRONTIER COMMUNICATIO… 215764 11/27-12/26/24 - BLACKHAWK/LQ PARK… Cable/Internet - Utilities 502-0000-61400 110.64 INSIGHT PUBLIC SECTOR, INC. 215772 RETURN CITY CLERK MICROPHONE Machinery & Equipment 502-0000-80100 -178.67 INSIGHT PUBLIC SECTOR, INC. 215772 MACBOOK PURCHASE M.GRAHAM Computers 502-0000-80103 2,976.01 TPX COMMUNICATIONS 215800 11/23-12/22/24 - PHONE SERVICE Telephone - Utilities 502-0000-61300 3,028.99 VERIZON WIRELESS 215805 11/02-12/01/24 - BACKUP SERVER (2183) Cable/Internet - Utilities 502-0000-61400 66.87 VERIZON WIRELESS 215805 11/02-12/01/24 - CITY IPADS (5587) Cell/Mobile Phones 502-0000-61301 1,256.02 VERIZON WIRELESS 215805 11/02-12/01/24 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 3,521.18 Fund 502 - INFORMATION TECHNOLOGY Total: 14,287.52
Fund: 601 - SILVERROCK RESORT
DESERT STEEL SUPPLY 215758 STEEL PIPES Repair & Maintenance 601-0000-60660 554.63 GARDAWORLD 215766 10/2024 - SRR ARMORED SVCS Bank Fees 601-0000-60455 708.25 GARDAWORLD 215766 09/2024 - SRR EXCHANGE SVCS Bank Fees 601-0000-60455 32.76 Fund 601 - SILVERROCK RESORT Total: 1,295.64
Grand Total: 928,032.35
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Demand Register Packet: APPKT04027 - 12/27/2024 JB
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 172,480.40
201 - GAS TAX FUND 58,904.53
202 - LIBRARY & MUSEUM FUND 4,872.75
215 - LIGHTING & LANDSCAPING FUND 186,978.24
221 - AB 939 - CALRECYCLE FUND 7,872.95
270 - ART IN PUBLIC PLACES FUND 2,500.00
401 - CAPITAL IMPROVEMENT PROGRAMS 474,712.64
501 - FACILITY & FLEET REPLACEMENT 4,127.68
502 - INFORMATION TECHNOLOGY 14,287.52
601 - SILVERROCK RESORT 1,295.64
Grand Total: 928,032.35
Account Summary
Account Number Account Name Expense Amount
101-0000-20330 Over Payments, AR Policy 65.50
101-0000-20981 United Way Deductions 216.00
101-0000-20985 Garnishments Payable 447.58
101-1001-60320 Travel & Training 173.80
101-1002-60101 Contract Services - Admi… 3,500.00
101-1004-50252 Annual Wellness Dollar … 200.00
101-1004-60125 Temporary Agency Servi… 3,574.44
101-1005-60103 Professional Services 1,033.96
101-1006-60103 Professional Services 960.62
101-1007-60470 Postage 71.53
101-2001-60193 Sexual Assault Exam Fees 1,200.00
101-2002-60112 Landscape Contract 5,000.00
101-2002-60691 Maintenance/Services 5,245.00
101-2002-61300 Telephone - Utilities 807.52
101-2002-61304 Mobile/Cell Phones/Sate… 195.00
101-3003-60149 Community Experiences 28,723.54
101-3005-60112 Landscape Contract 93,481.91
101-3005-60117 Civic Center Lake Maint… 1,417.50
101-3005-60184 Fritz Burns Pool Mainten… 914.23
101-3005-60189 SilverRock Lake Mainten… 1,417.50
101-3005-60431 Materials/Supplies 5,855.48
101-3005-60554 LQ Park Water Feature 1,793.78
101-3005-60690 Uniforms 148.58
101-3005-60691 Maintenance/Services 2,521.01
101-3005-61300 Telephone - Utilities 133.34
101-3007-60410 Printing 323.44
101-3007-60450 Sponsorships/Advertising 5,000.00
101-3008-60427 Safety Gear 320.70
101-3008-60690 Uniforms 22.20
101-6004-60120 Lot Cleaning/Gravel Prog… 600.00
101-6004-60320 Travel & Training 886.40
101-7001-60400 Office Supplies 86.85
101-7002-60183 Map/Plan Checking 350.00
101-7003-60420 Operating Supplies 2,402.99
101-7006-60104 Consultants 3,390.00
201-7003-60429 Traffic Control Signs 58,852.24
201-7003-60690 Uniforms 52.29
202-3004-60112 Landscape Contract 2,767.75
202-3006-60112 Landscape Contract 1,730.00
202-3006-60115 Janitorial 375.00
215-7004-60112 Landscape Contract 130,125.08
215-7004-60143 SilverRock Way Landsca… 5,671.00
215-7004-60420 Operating Supplies 243.69
215-7004-60431 Materials/Supplies 41,116.53
215-7004-60673 Tree Maintenance/Palm … 1,675.00
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Account Summary
Account Number Account Name Expense Amount
215-7004-60690 Uniforms 195.91
215-7004-60691 Maintenance/Services 7,951.03
221-0000-60127 AB 939 Recycling Solutio… 7,872.95
270-0000-60683 APP Maintenance & Disp… 2,500.00
401-0000-20600 Retention Payable 78,898.12
401-0000-60103 Professional Services 36,572.50
401-0000-60108 Technical 20,039.00
401-0000-60185 Design 18.02
401-0000-60188 Construction 339,185.00
501-0000-60675 Parts, Accessories, and … 1,409.81
501-0000-60676 Vehicle Repair & Maint… 1,622.35
501-0000-71103 City Bldg Repl/Repair 1,095.52
502-0000-60301 Software Licenses 774.57
502-0000-61300 Telephone - Utilities 3,028.99
502-0000-61301 Cell/Mobile Phones 4,777.20
502-0000-61400 Cable/Internet - Utilities 2,909.42
502-0000-80100 Machinery & Equipment -178.67
502-0000-80103 Computers 2,976.01
601-0000-60455 Bank Fees 741.01
601-0000-60660 Repair & Maintenance 554.63
Grand Total: 928,032.35
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 155,673.49
111205CT Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 339,185.00 111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 1,940.00 111205RP Retention Payable Dune Palms Bridge Imp/BRLKS-5433(014) 0.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 37,860.00 201805P Professional Expense Corporate Yard Admin Offices & Crew Quarters1,655.00 201901D Design Expense Village Art Plaza Promenade & Cultural Campus 18.02 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus812.50 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 2,495.50 201905P Professional Expense Highway 111 Corridor Area Plan Implementation242.50 202008P Professional Expense Avenue 48 Art and Music Line Project 390.00 202102P Professional Expense Fritz Burns Park Improvements 1,217.50 202213P Professional Expense Smart Infrastructure Improvements (feasibility)195.00 202215E Landscape Maintenance Refurbis… Landscape Maint Refurbishment-PWLC II Inc 1,675.00 202225P Professional Expense Highway 111 Rehabilitation Project 20,682.50 202301P Professional Expense Miles Avenue Pavement Rehab 390.00 202301T Technical Expense Miles Avenue Pavement Rehab 20,039.00 202302P Professional Expense Avenue 52 Monroe Street 195.00 202309P Professional Expense Washington Street Connector to Art and Music Line 827.50 202316RP Retention Payable FY23/24 Pavement Management Plan 69,648.12 202322P Professional Expense Eisenhower Retention Basin Slope Repair 827.50 202328E Citywide Landscape Maintenance … Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 123,021.08 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 98,333.33 202403P Professional Expense Cove Area Slurry Seal Improvements Phase 11,016.00 202404P Professional Expense City Hall Drainage Improvements 1,022.50 202405P Professional Expense Citywide Miscellaneous ADA Improvements 1,786.00 202412P Professional Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 390.00 202413RP Retention Payable Silverrock Temporary Golf Cart Path Paving 9,250.00 202415P Professional Expense Citywide Irrigation Upgrade 292.50 2324PMPP Professional Expense FY23/24 Pavement Management Plan 195.00 AMEXE American Express Misc Expenses American Express Golf Tournament 160.32 SB1383E SB 1383 CalRecycle Expense SB 1383 Cal Recycle Grant 7,872.95 TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony 28,723.54 75 CLICK HERE to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony Grand Total: 928,032.35
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 12/9/2024-01/03/2025
Wire Transaction
Listed below are the wire transfers from 12/9/2024-01/03/2025.

Wire Transfers:
12/09/2024 - WIRE TRANSFER - CALPERS $7,044.55
12/09/2024 - WIRE TRANSFER - CALPERS $15,440.38
12/09/2024 - WIRE TRANSFER - CALPERS $32,036.83
12/09/2024 - WIRE TRANSFER - CALPERS $145,920.06
12/09/2024 - WIRE TRANSFER - LQCEA $550.00
12/09/2024 - WIRE TRANSFER - MISSION SQUARE $4,100.00
12/09/2024 - WIRE TRANSFER - MISSION SQUARE $11,924.30
12/09/2024 - WIRE TRANSFER - SILVERROCK PHASE 1 LLC $2,115,027.03 12/10/2024 - WIRE TRANSFER - STERLING $1,308.30
12/10/2024 - WIRE TRANSFER - STERLING $2,760.00
12/13/2024 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC. $50,508.26 12/18/2024 - WIRE TRANSFER - LANDMARK $156,522.37
12/20/2024 - WIRE TRANSFER - CALPERS $7,010.40
12/20/2024 - WIRE TRANSFER - CALPERS $15,272.19
12/20/2024 - WIRE TRANSFER - CALPERS $32,335.85
12/23/2024 - WIRE TRANSFER - STERLING $1,308.30
12/23/2024 - WIRE TRANSFER - CALPERS $4,887.12
12/23/2024 - WIRE TRANSFER - LQCEA $550.00
12/23/2024 - WIRE TRANSFER - MISSION SQUARE $4,050.00
12/23/2024 - WIRE TRANSFER - MISSION SQUARE $11,874.30
01/03/2025 - WIRE TRANSFER - CALPERS $7,088.48
01/03/2025 - WIRE TRANSFER - CALPERS $15,272.20
01/03/2025 - WIRE TRANSFER - CALPERS $32,240.23
TOTAL WIRE TRANSFERS OUT $2,675,031.15
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2025

STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED OCTOBER 11, NOVEMBER 8, AND DECEMBER 13, 2024

RECOMMENDATION
Approve demand registers for Southern California Gas Company dated October 11, November 8, and December 13, 2024.

EXECUTIVE SUMMARY – None

FISCAL IMPACT
Demand of Cash:

City $ 5,746.27
Successor Agency of RDA $ -
Housing Authority $ -
$ 5,746.27

BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the demand registers for Southern California Gas Company dated October 11, November 8, and December 13, 2024.

Warrants Issued:
215095 $ 287.71
215402 $ 883.81
215697 $ 4,574.75
$ 5,746.27
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachment: 1. Demand Registers
CONSENT CALENDAR ITEM NO. 8
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10/21/2024 2:10:17 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT03953 - 10/11/2024 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 215095 FY23/24 R/C 1/2024 SWEEPER FUEL TO … Gas - Utilities 101-3008-61100 -13.00 THE GAS COMPANY 215095 08/19-09/19/24 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 35.61 THE GAS COMPANY 215095 08/19-09/19/24 - CH GAS SVC Gas - Utilities 101-3008-61100 15.29 THE GAS COMPANY 215095 08/19-09/19/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 40.30 THE GAS COMPANY 215095 08/19-09/19/24 - WC GAS SVC Gas - Utilities 101-3008-61100 82.52 THE GAS COMPANY 215095 08/26-09/26/24 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 84.05 Fund 101 - GENERAL FUND Total: 244.77
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 215095 08/19-09/19/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 16.85 Fund 202 - LIBRARY & MUSEUM FUND Total: 16.85
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 215095 08/2024 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 THE GAS COMPANY 215095 FY23/24 R/C 1/2024 SWEEPER FUEL FR1… Street Sweeper 501-0000-60678 13.00 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.09
Grand Total: 287.71
ATTACHMENT 1
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Demand Register Packet: APPKT03953 - 10/11/2024 SOCAL GAS 10/21/2024 2:10:17 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 244.77
202 - LIBRARY & MUSEUM FUND 16.85
501 - FACILITY & FLEET REPLACEMENT 26.09
Grand Total: 287.71
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 119.66
101-3005-61100 Gas-Utilities FB Pool 40.30
101-3008-61100 Gas - Utilities 84.81
202-3004-61100 Gas - Utilities 16.85
501-0000-60678 Street Sweeper 26.09
Grand Total: 287.71
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 261.62
CSA152E CSA 152 Expenses CSA 152 Project Tracking 26.09 Grand Total: 287.71
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1/13/2025 7:34:57 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT03980 - 11/08/2024 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 215402 09/19-10/21/24 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 40.17 THE GAS COMPANY 215402 09/19-10/21/24 - CH GAS SVC Gas - Utilities 101-3008-61100 15.89 THE GAS COMPANY 215402 09/19-10/21/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 616.28 THE GAS COMPANY 215402 09/19-10/21/24 - WC GAS SVC Gas - Utilities 101-3008-61100 96.83 THE GAS COMPANY 215402 09/26-10/28/24 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 85.65 Fund 101 - GENERAL FUND Total: 854.82
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 215402 09/19-10/21/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 15.90 Fund 202 - LIBRARY & MUSEUM FUND Total: 15.90
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 215402 09/2024 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.09
Grand Total: 883.81
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Demand Register Packet: APPKT03980 - 11/08/2024 SOCAL GAS 1/13/2025 7:34:57 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 854.82
202 - LIBRARY & MUSEUM FUND 15.90
501 - FACILITY & FLEET REPLACEMENT 13.09
Grand Total: 883.81
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 125.82
101-3005-61100 Gas-Utilities FB Pool 616.28
101-3008-61100 Gas - Utilities 112.72
202-3004-61100 Gas - Utilities 15.90
501-0000-60678 Street Sweeper 13.09
Grand Total: 883.81
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 870.72
CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.09 Grand Total: 883.81
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1/13/2025 5:12:33 PM Page 1 of 2
Demand Register
City of La Quinta Packet: APPKT04013 - 12/13/2024 SOCAL GAS Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 215697 10/21-11/20/24 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 46.75 THE GAS COMPANY 215697 10/21-11/20/24 - CH GAS SVC Gas - Utilities 101-3008-61100 205.00 THE GAS COMPANY 215697 10/21-11/20/24 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 3,505.40 THE GAS COMPANY 215697 10/21-11/20/24 - WC GAS SVC Gas - Utilities 101-3008-61100 133.88 THE GAS COMPANY 215697 10/28-11/27/24 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 88.68 Fund 101 - GENERAL FUND Total: 3,979.71
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 215697 10/21-11/20/24 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 568.86 Fund 202 - LIBRARY & MUSEUM FUND Total: 568.86
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 215697 11/2024 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.00 THE GAS COMPANY 215697 10/2024 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.18 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.18
Grand Total: 4,574.75
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Demand Register Packet: APPKT04013 - 12/13/2024 SOCAL GAS 1/13/2025 5:12:33 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 3,979.71
202 - LIBRARY & MUSEUM FUND 568.86
501 - FACILITY & FLEET REPLACEMENT 26.18
Grand Total: 4,574.75
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 135.43
101-3005-61100 Gas-Utilities FB Pool 3,505.40
101-3008-61100 Gas - Utilities 338.88
202-3004-61100 Gas - Utilities 568.86
501-0000-60678 Street Sweeper 26.18
Grand Total: 4,574.75
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 4,548.57
CSA152E CSA 152 Expenses CSA 152 Project Tracking 26.18 Grand Total: 4,574.75
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City of La Quinta
CITY COUNCIL MEETING: January 21, 2024

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR DESIGN SERVICES FOR CITY HALL DRAINAGE IMPROVEMENTS PROJECT NO. 2024-04

RECOMMENDATION
Approve agreement for contract services with RY+AO to provide Phases 1 and 2 Investigative Design Services for the City Hall Drainage Improvement Project No. 2024-04; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
• The City Hall Drainage Improvement Project No. 2024-04 Pproject) is located at City of La Quinta City Hall and aims to evaluate the existing basement drainage system, identify deficiencies contributing to significant flooding during storms, and recommend cost-effective solutions to mitigate future water intrusion (Attachment 1). • In November 2024 Staff solicited proposals to provide investigative and engineering services with the potential to prepare bid documents based on findings. The City received one (1) proposal in December 2024.
• Proposed is an Agreement for Contract Services (Agreement) with RY+AO for Phases 1 and 2, assessment and discovery phases, respectively, in the amount not to exceed $54,460 (Attachment 2).

FISCAL IMPACT
Budget for the Project was allocated in fiscal year 2024/25 Capital Improvement Program (CIP) in the amount of $1,000,000 in General Funds. The following is the Project budget:

Project Budget*
Professional $ 60,000
Design $ 72,500
Inspection/Testing/Survey $ 67,500
Construction $ 700,000
Contingency $ 100,000
TOTAL: $ 1,000,000
* The budget will be utilized for the City’s on-call Contractor as needed to assist with excavation explorations, if needed
CONSENT CALENDAR ITEM NO. 9
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BACKGROUND/ANALYSIS
The City Hall basement has experienced recurring flooding during storm events, with water intrusion suspected to be entering through utility conduits and other vulnerabilities in the drainage system. Initial observations during a preliminary site investigation revealed that the sump pump shown in the building's original record drawings is absent. Instead, a deep drywell and an external pump located on the west side of the building appear to be unconnected to any functional drainage infrastructure.

Additionally, it was observed that water intrusion significantly decreases when the surrounding landscaping areas are temporarily covered with tarps, raising questions about the interaction between surface water management and the existing drainage system. To address these issues comprehensively, Staff recommends that a qualified consultant conduct an in-depth investigation into the current system’s condition and performance, identify deficiencies, and provide actionable recommendations to mitigate flooding, including estimated costs for proposed improvements.

In November 2024 Staff solicited proposals to provide investigative and engineering services with the potential to prepare bid documents based on findings. The City received one (1) proposal in December 2024 from RY+AO.

Proposed is an Agreement with RY+AO for the following scope of work to be completed in two phases, in an amount not to exceed $54,460:
• Phase 1 – assessment of the building enclosure and site water management.

The building enclosure assessment includes a document review, site visit, and a preliminary forensic report. The site water management assessment includes a site investigation to assess existing site drainage conditions and review of the existing plans to assist with utility correspondence.
• Phase 2 – discovery phase, includes the building enclosure continuity testing, site water management – drainage investigation, and deliverables.

The building enclosure continuity testing includes pre-test planning, forensic testing, discover site visits, and a final forensic report. The drainage investigation includes coordinating and observing destructive testing to uncover existing drainage system conditions and document findings and preparing a recommendation report with repair solutions and exhibits. Deliverables includes an investigative report on site drainage and basement drainage deficiencies, recommendations for site drainage and basement drainage improvements with cost estimates, and plans/exhibits to support investigative work, including excavation coordination.
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ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map

2. Agreement with RY+AO
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*IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user.
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REPORT PRINTED ON... 9/21/2016 9:57:34 AM
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ATTACHMENT 1 90 CLICK HERE to Return to Agenda

AGREEMENT FOR CONTRACT SERVICES
THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Richard Yen & Associates Architects & Planners, Inc. an Arizona Corporation, d/b/a RY+AO (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to design and related professional services for the City Hall Drainage Improvements Project no. 2024-04, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, and hold City, its elected officials, officers, employees, and agents, free and harmless against any direct or indirect damages imposed against City hereunder for failure to pay any fees, assessments, and taxes, or for failure to obtain licenses, permits, and approvals as may be required by law for the performance of the Services.

Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contracting Party acknowledges that (a) it has visited and considered the Services to be performed, (b) it ATTACHMENT 2
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has visited the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has considered how the Services should be performed, and (d) it understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. The standard of care for all professional services performed or furnished by Contracting Party under this Agreement will be the care and skill used by members of Contracting Party’s profession practicing under similar circumstances at the same time and in the same locality. Except as provided in this Agreement, Contracting Party makes no warranties, express or implied, under this Agreement or otherwise, in connection with Contracting Party’s services.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the 92 CLICK HERE to Return to Agenda
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Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee.

Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement.

1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Fifty-Four Thousand Four Hundred Sixty Dollars ($54,460.00), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation.

Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.
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2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on January 22, 2025, and terminate on July 31, 2025 (“Initial Term”). This Agreement may be extended 94 CLICK HERE to Return to Agenda
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for 1 additional year upon mutual agreement by both parties (“Extended Term”), and executed in writing.

4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Name: Jianshan Liang
Telephone No.: 619-224-3605
Email: [email protected]
(b) Name: Richard Yen
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Bryan McKinney, City Engineer and Public Works Director, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.

Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any 95 CLICK HERE to Return to Agenda
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attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.

4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall 96 CLICK HERE to Return to Agenda
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be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. Indemnification is incorporated as set forth in “Exhibit F” (“Indemnification”) and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and 97 CLICK HERE to Return to Agenda
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enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.
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7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long 99 CLICK HERE to Return to Agenda
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as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services 100 CLICK HERE to Return to Agenda
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authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 101 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Bryan McKinney
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

RY+AO
Attention: Jianshan Liang
731 South Highway 101, Suite 1M
Solana Beach, CA 92075

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation

JON McMILLEN, City Manager
City of La Quinta, California
Dated:

RY+AO:

Name:

Title:

Dated:

ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California

Name:

Title:

Dated:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A

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Exhibit A
Scope of Services

1. Services to be Provided:

This Contract is limited to the attached Scope of Work referenced as Phase 1 and Phase 2.
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PHASE 1 ASSESSMENT PHASE
Meetings / City Assistance
Building Enclosure Continuity Assessment
Site Water Management Assessment – Drainage Assessment

DISCOVERY PHASE
Building Enclosure Continuity
18 EXHIBIT A
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Test standards assumed:

Equipment and access assumptions:

Site Water Management – Drainage Investigation
Deliverables
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II
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Exhibit A

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ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 109 CLICK HERE to Return to Agenda
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its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Not Applicable.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract 110 CLICK HERE to Return to Agenda
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or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Not Applicable.
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Exhibit B

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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Fifty-Four Thousand Four Hundred Sixty Dollars ($54,460.00) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.

Phase 1 shall be paid as a lump-sum on a percentage of completion basis not to exceed Twenty Thousand Nine Hundred Twenty Dollars ($20,920.00) per attached work schedule.

Phase 2 shall be paid as a lump-sum on a percentage of completion basis not to exceed Thirty Thousand Nine Hundred Forty Dollars ($30,940.00) per attached work schedule.

Reimbursable Items shall be paid on a time and materials basis not to exceed Two Thousand Six Hundred Dollars ($ 2,600)
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FEE SCHEDULE
We propose to provide Architectural & Engineering services for the scope of services outlined in our

ALTERNATE FEE
Phase II – Discovery
• Additional site visit fee range:
$3,200 - $9,600, @ $3,200 / visit.
• Additional testing day fee range:
$5,000 - $25,000, @ $5,000 /day.

EXHIBIT B
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FEE SCHEDULE

HOURLY RATE SCHEDULES
Billing Classification Hourly Rate
RY+AO
Principal $250.00
Design Director $230.00
Project Director $230.00
Senior Associate $210.00
Associate $190.00
Senior Designer $190.00
Senior Project Architect $190.00
Senior Project Manager $190.00
Project Manager $180.00
Project Architect $170.00
Designer $165.00
Senior Job Captain $155.00
Job Captain $145.00
Draftsperson $135.00
Junior Designer $130.00
Junior Draftsperson $130.00
Professional Staff $105.00
Snipes-Dye Associates
Principal Engineer $235.00
Project Manager $215.00
Project Engineer $195.00
Senior Design Engineer $160.00
Design Engineer $140.00
Assistant Design Engineer $120.00
Junior Design Engineer $110.00
CAD Technician $140.00
Assistant CAD Technician $110.00
Technical Assistant $ 95.00
Project Administrator $ 70.00
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FEE SCHEDULE

HOURLY RATE SCHEDULES
Billing Classification Hourly Rate
Pinchin
Vice President / Senior Vice President $320.00
Director / Senior Director / Discipline Lead $270.00
Manager / Senior PM / Senior Engineer / Senior Professional $240.00 Project Manager / Engineer / Architect / Building Consultant $225.00 Senior Technician / Senior Inspector / RRO $180.00
Engineer in Training $165.00
Technician / Inspector $125.00
Administrative $ 85.00
Cumming
Managing Director $255.00
Associate Director, Lead $225.00
Senior Cost Manager $200.00
Cost Manager $190.00
115 CLICK HERE to Return to Agenda
Exhibit C

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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.
116 CLICK HERE to Return to Agenda
Exhibit D

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Exhibit D
Special Requirements
None
117 CLICK HERE to Return to Agenda
Exhibit E

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Errors and Omissions Liability
$1,000,000 (per claim and aggregate)
Workers’ Compensation
(per statutory requirements)
Must include the following endorsements:

Workers Compensation with Waiver of Subrogation
Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to 118 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. 119 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition 04/13. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
120 CLICK HERE to Return to Agenda
Exhibit E

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3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement 121 CLICK HERE to Return to Agenda
Exhibit E

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to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 122 CLICK HERE to Return to Agenda
Exhibit E

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18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 123 CLICK HERE to Return to Agenda
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, and hold harmless City and any and all of its officials, employees, and (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.
b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. Contracting Party shall reimburse City for reasonable defense costs incurred.
124 CLICK HERE to Return to Agenda
Exhibit F

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La Quinta City CouncilJanuary 21, 2025

La Quinta City Council
January 21, 2025