WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide; and
WHEREAS, on April 21, 2026, by a majority vote of the City Council of the City of La Quinta, California, the following project was selected:
Project Name Fiscal Year Amount
1. Citywide Arterial Slurry Seal Improvements 2026/27 $1,000,000 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
SECTION 1. The foregoing recitals are true and correct.
SECTION 2. The following list of proposed projects will be funded in-part or solely with fiscal year 2026/27 Road Maintenance and Rehabilitation Account revenues:
Project Name Fiscal Year Amount
1. Citywide Arterial Slurry Seal Improvements 2026/27 $1,000,000 Title: Citywide Arterial Slurry Seal Improvements
Description: Slurry Seal Improvements on arterial streets citywide.
Estimated Useful Life: 20 Years.
Estimated Completion Date: June 30, 2027
SECTION 3. Corrective Amendments: the City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to this resolution to ensure accuracy and consistency.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of April 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
218 CLICK HERE to Return to Agenda
Resolution No. 2026 - XXX
The Road Repair and Accountability Act of 2017 – Fiscal Year 2026-27 (SB-1) Adopted: April 21, 2026
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
219 CLICK HERE to Return to Agenda
220 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: April 21, 2026
STAFF REPORT
AGENDA TITLE: APPROVE FISCAL YEAR 2026/27 THROUGH 2030/31 MEASURE A
HALF CENT SALES TAX FIVE-YEAR CAPITAL IMPROVEMENT PLAN
RECOMMENDATION
Approve the fiscal year 2026/27 through 2030/31 Measure A Half Cent Sales Tax 5-year Capital Improvement Plan.
EXECUTIVE SUMMARY
• On April 7, 2026, Council provided direction on Measure A Half Cent Sales Tax (Measure A) funding through the Capital Improvement Program (CIP) study session discussion.
• To receive Measure A funds, the City must comply with the following requirements:
Demonstrate an annual Maintenance of Effort (MOE) expenditure from the City’s General Fund in the amount of $937,007; and
Participate in the Coachella Valley Multi-Species Habitat Conservation Plan (MSHCP) and Transportation Uniform Mitigation Fee (TUMF) Programs; and Submit the City’s approved 5-year Measure A CIP, a Project Status Report, and MOE Certification.
FISCAL IMPACT
The following table represents the estimated Measure A funding by fiscal year:
2026/27 2027/28 2028/29 2029/30 2030/31 TOTAL
$1,790,730 $1,900,361 $1,735,000 $3,435,000 $2,935,000 $11,796,091
BACKGROUND/ANALYSIS
Measure A funding is to be used for transportation improvements. The City must demonstrate an annual MOE expenditure from the City’s General Fund in the amount of $937,007. In addition, an approved 5-Year Measure A CIP and project status report must be submitted to the Riverside County Transportation Commission (RCTC) by April 27, CONSENT CALENDAR ITEM NO. 11
221 CLICK HERE to Return to Agenda
2026, to be eligible for Measure A funding the following fiscal year. The City is also a full participant in the Coachella Valley MSHCP and TUMF Programs.
The draft FY 2026/27 through 2030/31 Measure A CIP is provided for review (Attachment 1).
Project Description 2026/27 2027/28 2028/29 2029/30 2030/31 Total Citywide Street and Traffic
Signal Maintenance Program $235,000 $235,000 $235,000 $235,000 $235,000 $1,175,000 Miles Avenue Pavement
Rehabilitation $250,000 $250,000
Avenue 47 Pavement
Rehabilitation (Washington
Street to Adams Street)
$900,000 $900,000
Frances Hack Lane Pavement
Rehabilitation (Avenida
Bermudas to Cul-de-Sac)
$405,730 $405,730
North La Quinta Slurry Seal
Improvements/Pavement Repair $1,500,000 $1,500,000
Washington Street Pavement
Rehabilitation Project
(Sagebrush Lane to Fred
Waring Drive)
$1,665,361 $1,665,361
Avenue 52 Pavement
Rehabilitation (SilverRock Drive
to Madison Street)
$3,200,000 $3,200,000
Corporate Center Drive Gap
Closure $1,400,000 $1,400,000
Avenue 58 Pavement
Rehabilitation $1,300,000 $1,300,000
TOTAL: $1,790,730 $1,900,361 $1,735,000 $3,435,000 $2,935,000 $11,796,091 During 2026/27 the Measure A CIP proposes new funding to the following projects:
Citywide Street and Traffic Signal Maintenance Program (Annual Recurring Program)
Miles Avenue Pavement Rehabilitation
Avenue 47 Pavement Rehabilitation
Frances Hack Lane Pavement Rehabilitation
ALTERNATIVES
Council may elect not to approve the Measure A 5-year CIP plan and decline Measure A funds.
Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Measure A CIP – FY 2026/27 through FY 2030/31 222 CLICK HERE to Return to Agenda
Item No. Project Name/Limits Project Type
Total Project
Cost
Measure A
Funds
2027-01 Citywide Traffic Signal Maintenance Improvements - Annual Recurring Program
Annual Recurring Program $235,000 $235,000
2027-02 Frances Hack Lane (Avenida Bermudas to Cul-de-sac) Street/Road Maintenance/Improvement
$405,730 $405,730
2027-03 Miles Avenue Pavement Rehabilitation Rehabilitation $5,019,132 $250,000 2027-04 Avenue 47 Pavement Rehabilitation (Washington Street to Adams Street
Rehabilitation $930,000 $900,000
Total: $6,589,862 $1,790,730
FY 2026/27
Agency:
Prepared by:
Phone #:
Date:
La Quinta
Carley Escarrega
(760) 777-7096
3/25/2026
FY 2024/25 Audited Measure A Balance: $5,158,956
FY 2025/26 Measure A Revenue $1,895,000
Less: FY 2025/26 Project Status Report Expenses: $4,101,143 Estimated Prior Year Measure A Balance: $2,952,813
Estimated FY 2026/27 Measure A Allocation: $1,917,000
Estimated Measure A Available for FY 2026/27 Projects: $4,869,813 ATTACHMENT 1
223 CLICK HERE to Return to Agenda
Item No. Project Name/Limits Project Type
Total Project
Cost
Measure A
Funds
2028-01 Citywide Traffic Signal Maintenance Improvements - Annual Recurring Program
Annual Recurring Program $235,000 $235,000
2028-02 Washington Street Pavement Rehabilitation Project (Sagebrush Lane to Fred Waring Drive)
Street/Road
Maintenance/Improvement
$11,000,361 $1,665,361
Total: $11,235,361 $1,900,361
FY 2027/28
Agency:
Prepared by:
Phone #:
Date:
La Quinta
Carley Escarrega
(760) 777-7096
3/25/2026
Estimated Prior Year Measure A Balance: $3,079,083
Estimated FY 2027/28 Measure A Allocation: $1,975,000
Estimated Measure A Available for FY 2027/28 Projects: $5,054,083 224 CLICK HERE to Return to Agenda
Item No. Project Name/Limits Project Type
Total Project
Cost
Measure A
Funds
2029-01 Citywide Traffic Signal Maintenance Improvements - Annual Recurring Program
Annual Recurring
Program
$235,000 $235,000
2029-02 North La Quinta Slurry Seal Improvements/Pavement Repair Rehabilitation $1,500,000 $1,500,000 Total: $1,735,000 $1,735,000
FY 2028/29
Agency:
Prepared by:
Phone #:
Date:
La Quinta
Carley Escarrega
(760) 777-7096
3/25/2026
Estimated Prior Year Measure A Balance: $3,153,722
Estimated FY 2028/29 Measure A Allocation: $2,015,000
Estimated Measure A Available for FY 2028/29 Projects: $5,168,722 225 CLICK HERE to Return to Agenda
Item No. Project Name/Limits Project Type
Total Project
Cost
Measure A
Funds
2030-01 Citywide Traffic Signal Maintenance Improvements - Annual Recurring Program
Annual Recurring
Program
$235,000 $235,000
2030-02 Avenue 52 Pavement Rehabilitation (SilverRock Drive to Madison Street) Rehabilitation $3,200,000 $3,200,000 Total: $3,435,000 $3,435,000
FY 2029/30
Agency:
Prepared by:
Phone #:
Date:
La Quinta
Carley Escarrega
(760) 777-7096
3/25/2026
Estimated Prior Year Measure A Balance: $3,433,722
Estimated FY 2029/30 Measure A Allocation: $2,055,000
Estimated Measure A Available for FY 2029/30 Projects: $5,488,722 226 CLICK HERE to Return to Agenda
Item No. Project Name/Limits Project Type
Total Project
Cost
Measure A
Funds
2031-01 Citywide Traffic Signal Maintenance Improvements - Annual Recurring Program
Annual Recurring
Program
$235,000 $235,000
2031-02 Corporate Center Drive Gap Closure New Pavement $1,400,000 $1,400,000 2031-03 Avenue 58 Pavement Rehabilitation Rehabilitation $2,300,000 $1,300,000 Total: $3,935,000 $2,935,000
FY 2030/31
Agency:
Prepared by:
Phone #:
Date:
La Quinta
Carley Escarrega
(760) 777-7096
3/25/2026
Estimated Prior Year Measure A Balance: $2,053,722
Estimated FY 2030/31 Measure A Allocation: $2,096,000
Estimated Measure A Available for FY 2030/31 Projects: $4,149,722 227 CLICK HERE to Return to Agenda
228 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: April 21, 2026
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS DATED MARCH 27, AND APRIL 3, 2026
RECOMMENDATION
Approve demand registers dated March 27, and April 3, 2026.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City $ 2,345,823.56
Successor Agency of RDA $ 2,307.00
Housing Authority $ -
LQ Finance Authority Debt Service $ -
$ 2,348,130.56
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for March 27, and April 3, 2026.
Warrants Issued:
219416-219472 $ 594,995.58
EFT #362 $ 39.80
219473-219523 $ 1,299,234.94
EFT # 363 $ 9,188.91
Wire Transfers $ 98,708.86
Payroll Tax Transfers $ 61,873.69
Payroll Direct Deposit $ 284,088.78
$ 2,348,130.56
CONSENT CALENDAR ITEM NO. 12
229 CLICK HERE to Return to Agenda
The most significant expenditures on the demand registers are:
Vendor Account Name Amount Purpose
R.G. General Engineering, Inc. Construction $1,109,257.46 Fritz Burns Park Improvements Progress Payment
Desert Concepts Construction, Inc.(1) Various $257,449.25 Citywide Medians/Parks Repair and Maintenance
JNS Media Specialists Marketing & Tourism
Promotions
$98,782.43 Media Services
Akjohnston Group, LLC Community Experiences $68,708.50 Audio & Visual Services for City Events Desert Recreation District Fritz Burns Pool
Programming
$33,682.29 Pool Operation & Management Services
(1) Payments were made on 3/27/26 & 4/3/26.
Wire Transfers: Twelve transfers totaled $98,709. Of this amount, $63,111 was to CalPERS, and $23,384 was to Mission Square. (See Attachment 2 for a complete listing).
Purchase Orders/Contracts: As a normal course of operations, any purchase order (PO) over $50,000 must go to City Council for individual consideration. Additional POs under this threshold are reported quarterly for review. See attached list (Attachment 3) for POs with a value of $25,000 to $50,000 that were issued from January 1 to March 31, 2026.
Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report.
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers
2. Wire Transfers
3. Purchase Orders
Transaction Issuer Type Par Value
Settle
Date
Coupon
Rate YTM
Purchase United States Treasury Treasury Note $ 1,000,000 3/27/2026 4.000% 4.000% Maturity Federal Home Loan Banks Agency $ 500,000 3/30/2026 0.500% 0.938% Maturity United States Treasury Treasury Note $ 1,000,000 3/31/2026 0.750% 0.769% Purchase United States Treasury Treasury Note $ 1,000,000 3/31/2026 3.875% 3.960% 230 CLICK HERE to Return to Agenda
4/9/2026 9:56:49 AM Page 1 of 7
Demand Register
Packet: APPKT04510 - 03/27/2026 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
ELIZALDE, MANUEL 362 2/25/26 - CSMFO CONFERENCE TRAVEL … Travel & Training 101-1006-60320 39.80 ACE CARPET CLEANING 219416 FS #93 CARPET CLEANING Maintenance/Services 101-2002-60691 525.00 ACE CARPET CLEANING 219416 FS #32 CARPET CLEANING Maintenance/Services 101-2002-60691 500.00 ACE CARPET CLEANING 219416 FS #70 UPHOLSTERY CLEANING Maintenance/Services 101-2002-60691 175.00 AKJOHNSTON GROUP, LLC. 219417 02/2026 CONCERTS IN THE PARK Community Experiences 101-3003-60149 68,708.50 AT&T 219419 1/8-2/6/26 - INVESTIGATION PHONE PI… Special Enforcement Funds 101-2001-60175 875.00 CHARTER COMMUNICATIONS… 219420 03/16-04/15/26 - FS #32 CABLE (3201) Cable/Internet - Utilities 101-2002-61400 109.73 CHARTER COMMUNICATIONS… 219420 03/16-04/15/26 - FS #32 CABLE (3301) Cable/Internet - Utilities 101-2002-61400 13.61 CHARTER COMMUNICATIONS… 219420 03/16-04/15/26 - FS #70 CABLE (4701) Cable/Internet - Utilities 101-2002-61400 58.32 CITY OF DESERT HOT SPRINGS 219421 04/02/26 - DISPATCH APPRECIATION DI… Travel & Training 101-1001-60320 100.00 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water - Utilities 101-2002-61200 583.69 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water -Monticello Park - Utili… 101-3005-61201 1,770.82 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water -Fritz Burns Park - Utili… 101-3005-61204 308.92 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water -Pioneer Park - Utilities 101-3005-61207 868.92 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water -Seasons Park - Utilities 101-3005-61208 32.22 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water -Community Park - Util… 101-3005-61209 592.39 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water - Utilities 101-3008-61200 105.52 COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water -Desert Pride - Utilities 101-3005-61206 43.02 COACHELLA VALLEY WATER D… 219422 WATER SERVICE PM 10 - Dust Control 101-7006-60146 45.49 COUNTY OF RIVERSIDE 219424 LQ PARK SPLASH PAD PERMIT LQ Park Water Feature 101-3005-60554 463.00 DATA TICKET, INC. 219425 02/2026 - POLICE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 545.09 DATA TICKET, INC. 219425 02/2026 - CODE CITATION PROCESSING Administrative Citation Servi… 101-6004-60111 227.00 DESERT CONCEPTS CONSTR… 219426 SRR LAKE FOUNTAIN PUMP INSTALLATI… SilverRock Lake Maintenance 101-3005-60189 8,700.00 DESERT CONCEPTS CONSTR… 219426 03/2026 PARKS LANDSCAPE MAINTENA… Landscape Contract 101-3005-60112 81,283.10 DESERT CONCEPTS CONSTR… 219426 03/2026 L & L LANDSCAPE MAINTENAN… Landscape Contract 101-2002-60112 5,125.00 DESERT CONE ZONE 219427 SNOW CONES FOR CITY BDAY EVENT R… Community Experiences 101-3003-60149 2,446.88 DESERT TREE SPRAYING 219428 MITCHELL PAIGE/RETENTION BASIN FIR… Maintenance/Services 101-3005-60691 450.00 DUNN-EDWARDS CORPORAT… 219430 PAINT SUPPLIES Materials/Supplies 101-3008-60431 215.18 EISENHOWER MEDICAL CEN… 219431 1/19/26 - SEXUAL ASSAULT EXAM LA26… Sexual Assault Exam Fees 101-2001-60193 1,200.00 FEDEX 219432 03/03/26 - OVERNIGHT MAIL Postage 101-1007-60470 16.24 FRANCHISE TAX BOARD 219434 GARNISHMENT Garnishments Payable 101-0000-20985 225.82 FRONTIER COMMUNICATIO… 219435 03/2026 - LQ PARK PHONE Telephone - Utilities 101-3005-61300 63.09 GARDAWORLD 219436 03/2026 - ARMORED SERVICES Professional Services 101-1006-60103 330.56 GRAINGER 219437 CONDENSER FAN MOTOR FOR CH HVAC HVAC 101-3008-60667 1,946.82 GRAINGER 219437 TOILET PARTS FOR LQ PARK RESTROOM Materials/Supplies 101-3008-60431 2,937.48 GRAINGER 219437 STORAGE CLIPBOARD Operating Supplies 101-7003-60420 249.78 GRAINGER 219437 FS #70 ICE BIN Maintenance/Services 101-2002-60691 2,735.30 GRAINGER 219437 HI-VIS SAFETY T-SHIRTS Safety Gear 101-7003-60427 1,006.49 HIGH TECH IRRIGATION INC 219438 IRRIGATION PARTS & TOOLS Materials/Supplies 101-3005-60431 527.82 HISPANIC AMERICAN CHAM… 219439 3/20/26 STATE OF THE DISTRICT BREAK… Travel & Training 101-1001-60320 122.00 HR GREEN PACIFIC INC 219440 02/2026 ONCALL PLAN CHECK ENGINEE… Map/Plan Checking 101-7002-60183 6,675.00 JNS MEDIA SPECIALISTS 219442 03/2026 MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 94,076.55 JNS MEDIA SPECIALISTS 219442 MEDIA SERVICES Marketing & Tourism Promot… 101-3007-60461 4,705.88 LANCE, SOLL, & LUNGHARD L… 219443 2/11/26 - FAC ACFR PRESENTATION TR… Auditors 101-1006-60106 1,000.00 MACIAS NURSERY, INC. 219445 PLANTS & MATERIALS Materials/Supplies 101-3005-60431 897.19 MERCHANTS BUILDING MAI… 219446 02/04/26 - SRR RESTROOM EXTRA CLEA… Janitorial 101-3008-60115 47.76 MERCHANTS BUILDING MAI… 219446 02/10/26 - WC DEEP CLEAN Janitorial 101-3008-60115 1,216.00 MERCHANTS BUILDING MAI… 219446 02/18/26 - COVE RESTROOM CLEANING Janitorial 101-3008-60115 280.00 MERCHANTS BUILDING MAI… 219446 02/28/26 - SRR RESTROOM EXTRA CLEA… Janitorial 101-3008-60115 47.76 MISSION LINEN SUPPLY 219447 03/05/26 PARKS UNIFORM SERVICES Uniforms 101-3005-60690 42.84 MISSION LINEN SUPPLY 219447 03/05/26 FACILITIES UNIFORM SERVICES Uniforms 101-3008-60690 34.28 MISSION LINEN SUPPLY 219447 03/12/26 PARKS UNIFORM SERVICES Uniforms 101-3005-60690 44.21 MISSION LINEN SUPPLY 219447 03/12/26 FACILITIES UNIFORM SERVICES Uniforms 101-3008-60690 35.37 ATTACHMENT 1
231 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount MISSION LINEN SUPPLY 219447 UNIFORMS Uniforms 101-3008-60690 170.23 MISSION LINEN SUPPLY 219447 03/19/26 PARKS UNIFORM SERVICES Uniforms 101-3005-60690 43.22 MISSION LINEN SUPPLY 219447 03/19/26 FACILITIES UNIFORM SERVICES Uniforms 101-3008-60690 34.57 NAI CONSULTING INC 219448 01/2026 CAPITAL IMPROVEMENT PLAN Consultants 101-7006-60104 195.00 OCEAN SPRINGS TECH INC 219449 03/2026 - LQ SPLASH PAD MAINTENAN… LQ Park Water Feature 101-3005-60554 2,163.00 OFFICE OF ECONOMIC DEVE… 219450 2026 CV BUSINESS CONF SPONSORSHIP… Travel & Training 101-1002-60320 1,000.00 PACIFIC WEST AIR CONDITIO… 219452 CH CHILLER MAINTENANCE HVAC 101-3008-60667 1,791.00 PALMS TO PINES PRINTING … 219453 DRAWSTRING BACKPACKS HOA EMERG… Disaster Prep Supplies 101-6005-60406 352.05 PALMS TO PINES PRINTING … 219453 FIRST AID KITS HOA EMERGENCY PREP K… Disaster Prep Supplies 101-6005-60406 1,070.44 PALMS TO PINES PRINTING … 219453 MOBILE POWER BANKS FOR EMERGENC… Disaster Prep Supplies 101-6005-60406 711.15 PALMS TO PINES PRINTING … 219453 NAME TAGS Promotional Items 101-3007-60134 97.02 PALMS TO PINES PRINTING … 219453 SUNSCREEN FOR PROMO ITEMS Promotional Items 101-3007-60134 1,441.85 RASA 219456 FTM 2025-0001 ON-CALL MAP CHECKIN… Map/Plan Checking 101-7002-60183 1,441.00 RIVERSIDE ASSESSOR 219457 02/2026 - RECORDING FEES Technical 101-6004-60108 20.00 SECURITAS SECURITY SERVIC… 219459 3/6-3/19/26 SECURITY SERVICES FOR FA… Rental Expense 101-3002-60157 180.00 SMITH PIPE & SUPPLY CO 219460 IRRIGATION PIPES Materials/Supplies 101-3005-60431 355.22 SMITH PIPE & SUPPLY CO 219460 DRAIN PIPES Materials/Supplies 101-3005-60431 -0.20 SMITH PIPE & SUPPLY CO 219460 DRAIN PIPES Materials/Supplies 101-3005-60431 0.20 SMITH PIPE & SUPPLY CO 219460 DRAIN PIPES Materials/Supplies 101-3005-60431 76.61 SOUTHWEST AQUATICS 219461 03/2026 CIVIC CENTER LAKE MAINTENA… Civic Center Lake Maintenan… 101-3005-60117 1,417.50 SOUTHWEST AQUATICS 219461 03/2026 SRR LAKE MAINTENANCE SERV… SilverRock Lake Maintenance 101-3005-60189 1,417.50 SUNLINE TRANSIT AGENCY 219462 01/2026 - SUNLINE PASSES Due to SunLine 101-0000-20305 413.50 SUNLINE TRANSIT AGENCY 219462 01/2026 - SUNLINE PASSES Miscellaneous Revenue 101-0000-42301 -23.25 TAG/AMS INC 219463 DOT SCREENING ANNUAL RENEWAL FEE Consultants/Employee Servic… 101-1004-60104 300.00 T-MOBILE 219465 02/25-03/04/26 - POLICE GPS LOCATE L… Special Enforcement Funds 101-2001-60175 50.00 UNITED WAY OF THE DESERT 219466 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 USA DRAIN AND PLUMBING… 219467 FS #32 WATER HEATER REPAIRS Maintenance/Services 101-2002-60691 3,700.00 VINTAGE ASSOCIATES 219469 03/2026 SRR EVENT PARK LANDSCAPE … Landscape Contract 101-3005-60112 14,535.85 WASHINGTON STATE SUPPO… 219471 GARNISHMENT Garnishments Payable 101-0000-20985 125.00 XPRESS GRAPHICS 219472 EVENT SIGNAGE Community Experiences 101-3003-60149 304.18 Fund 101 - GENERAL FUND Total: 328,866.08
Fund: 201 - GAS TAX FUND
MISSION LINEN SUPPLY 219447 03/05/26 STREETS UNIFORM SERVICES Uniforms 201-7003-60690 77.12 MISSION LINEN SUPPLY 219447 03/12/26 STREETS UNIFORM SERVICES Uniforms 201-7003-60690 79.58 MISSION LINEN SUPPLY 219447 UNIFORMS Uniforms 201-7003-60690 170.22 MISSION LINEN SUPPLY 219447 03/19/26 STREETS UNIFORM SERVICES Uniforms 201-7003-60690 77.79 Fund 201 - GAS TAX FUND Total: 404.71
Fund: 202 - LIBRARY & MUSEUM FUND
COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water - Utilities 202-3006-61200 166.29 DESERT CONCEPTS CONSTR… 219426 03/2026 LIBRARY PARKS LANDSCAPE MA… Landscape Contract 202-3004-60112 2,836.94 DESERT CONCEPTS CONSTR… 219426 03/2026 MUSEUM PARKS LANDSCAPE … Landscape Contract 202-3006-60112 1,773.25 FRONTIER COMMUNICATIO… 219435 03/04-04/03/26 - LIBRARY DIA CIRCUIT Cable/Internet - Utilities 202-3004-61400 704.25 IMPERIAL IRRIGATION DIST 219441 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 2,925.55 PACIFIC WEST AIR CONDITIO… 219452 LIBRARY CHILLER MAINTENANCE HVAC 202-3004-60667 1,393.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 9,799.28
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 219422 WATER SERVICE Water - Medians - Utilities 215-7004-61211 5,173.48 DESERT CONCEPTS CONSTR… 219426 03/2026 L &L PARKS LANDSCAPE MAINT… Landscape Contract 215-7004-60112 14,898.38 DESERT CONCEPTS CONSTR… 219426 03/2026 VISTA CORTINA L & L LANDSCA… Landscape Contract 215-7004-60112 691.58 DESERT CONCEPTS CONSTR… 219426 03/2026 L & L LANDSCAPE MAINTENAN… Landscape Contract 215-7004-60112 112,236.00 FRONTIER COMMUNICATIO… 219435 03/07-04/06/26 - PHONE SERVICE Electric - Utilities 215-7004-61116 153.94 IMPERIAL IRRIGATION DIST 219441 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 485.39 IMPERIAL IRRIGATION DIST 219441 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 287.04 SMITH PIPE & SUPPLY CO 219460 IRRIGATION PARTS Materials/Supplies 215-7004-60431 1,120.66 SMITH PIPE & SUPPLY CO 219460 DRAIN PIPES Materials/Supplies 215-7004-60431 0.20 VINTAGE ASSOCIATES 219469 03/2026 SRR PARK RETENTION BASIN L… Landscape Contract 215-7004-60112 5,257.23 VINTAGE ASSOCIATES 219469 03/2026 SRR EVENT PARK L&L PERIMET… SilverRock Way Landscape 215-7004-60143 5,812.78 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 146,116.68 232 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 270 - ART IN PUBLIC PLACES FUND
POWERS AWARDS INC 219455 SIGNAGE FOR APP APP Maintenance & Display 270-0000-60683 83.19 Fund 270 - ART IN PUBLIC PLACES FUND Total: 83.19
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
ALBERT A WEBB ASSOCIATES 219418 1/25-2/21/2 WASHINGTON ST CV LINK … Design 401-0000-60185 8,761.20 DUDEK 219429 4/26-7/25/25 CIVIC CENTER LAKE IRRIG… Design 401-0000-60185 4,032.50 DUDEK 219429 7/26-8/22/25 CIVIC CENTER LAKE IRRIG… Design 401-0000-60185 690.00 LANDMARK CONSULTANTS, … 219444 01/29-02/11/26 - PMP REHAB & SLURRY… Technical 401-0000-60108 4,807.20 LANDMARK CONSULTANTS, … 219444 2/12-2/25/26 - PMP REHAB & SLURRY S… Technical 401-0000-60108 9,258.00 LANDMARK CONSULTANTS, … 219444 02/26-03/11/26 FB PARK IMPROVEMEN… Technical 401-0000-60108 2,413.20 LANDMARK CONSULTANTS, … 219444 02/26-03/11/26 - PMP REHAB & SLURRY… Technical 401-0000-60108 4,464.00 NAI CONSULTING INC 219448 01/2026 MISC. RETENTION BASIN IMPR… Professional Services 401-0000-60103 585.00 NAI CONSULTING INC 219448 01/2026 COVE AREA SLURRY SEAL IMP… Professional Services 401-0000-60103 2,892.50 NAI CONSULTING INC 219448 01/2026 AVE 50 BRIDGE SPANNING THE… Professional Services 401-0000-60103 4,558.50 NAI CONSULTING INC 219448 01/2026 HIGHWAY 111 REHABILITATION Professional Services 401-0000-60103 1,408.50 NAI CONSULTING INC 219448 01/2026 WASHINGTON CONNECTOR TO… Professional Services 401-0000-60103 337.50 NAI CONSULTING INC 219448 1/2026 CIVIC CENTER LAKE/IRRIGATION… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 219448 01/2026 HIGHWAY 111 CORRIDOR Professional Services 401-0000-60103 1,022.50 NAI CONSULTING INC 219448 01/2026 BPMP BRIDGE PREVENTION MA… Professional Services 401-0000-60103 1,534.00 NAI CONSULTING INC 219448 01/2026 CITY WIDE STRIPPING REFRESH Professional Services 401-0000-60103 5,169.50 NAI CONSULTING INC 219448 01/2026 YMCA EXTERIOR IMPROVEME… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 219448 01/2026 FRITZ BURNS PARK IMPROVM… Professional Services 401-0000-60103 2,725.00 NAI CONSULTING INC 219448 01/2026 VILLAGE ART/CULTURAL PLAZA Professional Services 401-0000-60103 290.00 NAI CONSULTING INC 219448 1/2026 MILES AVE PAVEMENT REHAB JE… Professional Services 401-0000-60103 1,365.00 NAI CONSULTING INC 219448 01/2026 DUNE PALMS BRIDGE IMPROV… Professional Services 401-0000-60103 897.50 NAI CONSULTING INC 219448 1/2026 WASHINGTON SIDEWALK IMPR… Professional Services 401-0000-60103 47.50 NAI CONSULTING INC 219448 01/2026 CAMERAS PHASE II Professional Services 401-0000-60103 195.00 NAI CONSULTING INC 219448 01/2026 POINT HAPPY PARK Professional Services 401-0000-60103 975.00 NAI CONSULTING INC 219448 1/2026 AVE 50 WIDENING IMPROVEME… Professional Services 401-0000-60103 1,365.00 NAI CONSULTING INC 219448 01/2026 CITYWIDE MISCELLANEOUS AD… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 219448 01/2026 MAINTENANCE AND OPERATI… Professional Services 401-0000-60103 2,335.00 NAI CONSULTING INC 219448 01/2026 AVENUE 48 ART AND MUSIC LI… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 219448 01/2026 CITY HALL DRAINAGE IMROVE… Professional Services 401-0000-60103 390.00 NAI CONSULTING INC 219448 01/2026 DUNE PALMS MOBILE ESTATES… Professional Services 401-0000-60103 1,595.00 NAI CONSULTING INC 219448 01/2026 AVE 50 SIDEWALK IMPROV WA… Professional Services 401-0000-60103 195.00 TERRA NOVA PLANNING & R… 219464 1/1-2/28/26 - CULTURAL CAMPUS PROJ… Design 401-0000-60185 4,768.34 WALKER CONSULTANTS 219470 02/2026 - VILLAGE PARKING SURVEY Design 401-0000-60185 6,140.00 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 76,777.44 Fund: 501 - FACILITY & FLEET REPLACEMENT
COLOR NEW CO 219423 CH WOODWORK AND METAL TRIM PAI… City Bldg Repl/Repair 501-0000-71103 5,270.54 COLOR NEW CO 219423 CH WOODWORK AND METAL TRIM PAI… City Bldg Repl/Repair 501-0000-71103 1,290.01 PACIFIC MOBILE STRUCTURES… 219451 04/2026 - PW TRAILER RENTAL Building Leases 501-0000-71032 3,088.51 PANE IN THE GLASS 219454 WC REPLACEMENT STOREFRONT DOORS… City Bldg Repl/Repair 501-0000-71103 6,627.00 S&D CARWASH MANAGEME… 219458 02/2026 - CAR WASH MEMBERSHIP Vehicle Repair & Maintenan… 501-0000-60676 779.61 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 17,055.67 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 219420 03/10-04/09/26 - CH CABLE (2601) Cable/Internet - Utilities 502-0000-61400 197.94 CHARTER COMMUNICATIONS… 219420 03/10-04/09/26 - CH INTERNET (1801) Cable/Internet - Utilities 502-0000-61400 2,079.00 CHARTER COMMUNICATIONS… 219420 03/10-04/09/26 - WC CABLE (2101) Cable/Internet - Utilities 502-0000-61400 15.73 CHARTER COMMUNICATIONS… 219420 03/10-04/09/26 - CITY YARD CABLE (580… Cable/Internet - Utilities 502-0000-61400 87.62 FRONTIER COMMUNICATIO… 219435 03/03-04/02/26 - 2ND CITY INTERNET LI… Cable/Internet - Utilities 502-0000-61400 2,619.40 FRONTIER COMMUNICATIO… 219435 03/04-04/03/26 - WC DIA CIRCUIT Cable/Internet - Utilities 502-0000-61400 704.25 FRONTIER COMMUNICATIO… 219435 03/04-04/03/26 - DSL SVC Cable/Internet - Utilities 502-0000-61400 732.93 VERIZON WIRELESS 219468 02/02-03/01/26 - CITY CELL SVC (5496) Cell/Mobile Phones 502-0000-61301 2,878.09 Fund 502 - INFORMATION TECHNOLOGY Total: 9,314.96
Fund: 503 - PARK EQUIP & FACILITY FUND
GRAINGER 219437 DRINKING FOUNTAIN FOR SPORTS COM… Parks 503-0000-71060 2,613.31 Fund 503 - PARK EQUIP & FACILITY FUND Total: 2,613.31
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 601 - SILVERROCK RESORT
FIRST CHOICE A/C & HEATING… 219433 SRR HVAC TUNE UP Repair & Maintenance 601-0000-60660 1,939.00 FIRST CHOICE A/C & HEATING… 219433 SRR HVAC MAINTENANCE Repair & Maintenance 601-0000-60660 787.50 GARDAWORLD 219436 03/2026 - SRR ARMORED SERVICES Bank Fees 601-0000-60455 724.35 GARDAWORLD 219436 02/2026 - SRR EXCESS PREMISE TIEM Bank Fees 601-0000-60455 8.03 GARDAWORLD 219436 02/2026 - SRR ARMORED EXCHANGE SE… Bank Fees 601-0000-60455 545.18 Fund 601 - SILVERROCK RESORT Total: 4,004.06
Grand Total: 595,035.38
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Fund Summary
Fund Expense Amount
101 - GENERAL FUND 328,866.08
201 - GAS TAX FUND 404.71
202 - LIBRARY & MUSEUM FUND 9,799.28
215 - LIGHTING & LANDSCAPING FUND 146,116.68
270 - ART IN PUBLIC PLACES FUND 83.19
401 - CAPITAL IMPROVEMENT PROGRAMS 76,777.44
501 - FACILITY & FLEET REPLACEMENT 17,055.67
502 - INFORMATION TECHNOLOGY 9,314.96
503 - PARK EQUIP & FACILITY FUND 2,613.31
601 - SILVERROCK RESORT 4,004.06
Grand Total: 595,035.38
Account Summary
Account Number Account Name Expense Amount
101-0000-20305 Due to SunLine 413.50
101-0000-20981 United Way Deductions 108.00
101-0000-20985 Garnishments Payable 350.82
101-0000-42301 Miscellaneous Revenue -23.25
101-1001-60320 Travel & Training 222.00
101-1002-60320 Travel & Training 1,000.00
101-1004-60104 Consultants/Employee S… 300.00
101-1006-60103 Professional Services 330.56
101-1006-60106 Auditors 1,000.00
101-1006-60320 Travel & Training 39.80
101-1007-60470 Postage 16.24
101-2001-60175 Special Enforcement Fu… 925.00
101-2001-60193 Sexual Assault Exam Fees 1,200.00
101-2002-60112 Landscape Contract 5,125.00
101-2002-60691 Maintenance/Services 7,635.30
101-2002-61200 Water - Utilities 583.69
101-2002-61400 Cable/Internet - Utilities 181.66
101-3002-60157 Rental Expense 180.00
101-3003-60149 Community Experiences 71,459.56
101-3005-60112 Landscape Contract 95,818.95
101-3005-60117 Civic Center Lake Maint… 1,417.50
101-3005-60189 SilverRock Lake Mainten… 10,117.50
101-3005-60431 Materials/Supplies 1,856.84
101-3005-60554 LQ Park Water Feature 2,626.00
101-3005-60690 Uniforms 130.27
101-3005-60691 Maintenance/Services 450.00
101-3005-61201 Water -Monticello Park -… 1,770.82
101-3005-61204 Water -Fritz Burns Park -… 308.92
101-3005-61206 Water -Desert Pride - Util… 43.02
101-3005-61207 Water -Pioneer Park - Uti… 868.92
101-3005-61208 Water -Seasons Park - Ut… 32.22
101-3005-61209 Water -Community Park … 592.39
101-3005-61300 Telephone - Utilities 63.09
101-3007-60134 Promotional Items 1,538.87
101-3007-60461 Marketing & Tourism Pr… 98,782.43
101-3008-60115 Janitorial 1,591.52
101-3008-60431 Materials/Supplies 3,152.66
101-3008-60667 HVAC 3,737.82
101-3008-60690 Uniforms 274.45
101-3008-61200 Water - Utilities 105.52
101-6004-60108 Technical 20.00
101-6004-60111 Administrative Citation … 772.09
101-6005-60406 Disaster Prep Supplies 2,133.64
101-7002-60183 Map/Plan Checking 8,116.00
101-7003-60420 Operating Supplies 249.78
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Account Summary
Account Number Account Name Expense Amount
101-7003-60427 Safety Gear 1,006.49
101-7006-60104 Consultants 195.00
101-7006-60146 PM 10 - Dust Control 45.49
201-7003-60690 Uniforms 404.71
202-3004-60112 Landscape Contract 2,836.94
202-3004-60667 HVAC 1,393.00
202-3004-61101 Electricity - Utilities 2,925.55
202-3004-61400 Cable/Internet - Utilities 704.25
202-3006-60112 Landscape Contract 1,773.25
202-3006-61200 Water - Utilities 166.29
215-7004-60112 Landscape Contract 133,083.19
215-7004-60143 SilverRock Way Landsca… 5,812.78
215-7004-60431 Materials/Supplies 1,120.86
215-7004-61116 Electric - Utilities 639.33
215-7004-61117 Electric - Medians - Utilit… 287.04
215-7004-61211 Water - Medians - Utiliti… 5,173.48
270-0000-60683 APP Maintenance & Disp… 83.19
401-0000-60103 Professional Services 31,443.00
401-0000-60108 Technical 20,942.40
401-0000-60185 Design 24,392.04
501-0000-60676 Vehicle Repair & Maint… 779.61
501-0000-71032 Building Leases 3,088.51
501-0000-71103 City Bldg Repl/Repair 13,187.55
502-0000-61301 Cell/Mobile Phones 2,878.09
502-0000-61400 Cable/Internet - Utilities 6,436.87
503-0000-71060 Parks 2,613.31
601-0000-60455 Bank Fees 1,277.56
601-0000-60660 Repair & Maintenance 2,726.50
Grand Total: 595,035.38
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 197,416.23
111205P Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 897.50 201606D Design Expense Civic Center Campus Lake/Irrigation Conv Improvmnt 4,722.50 201606P Professional Expense Civic Center Campus Lake/Irrigation Conv Improvmnt 390.00 201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 1,120.86 201805P Professional Expense Corporate Yard Admin Offices & Crew Quarters2,335.00 201901D Design Expense Village Art Plaza Promenade & Cultural Campus 4,768.34 201901P Professional Expense Village Art Plaza Promenade & Cultural Campus290.00 201902P Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 4,558.50 201905P Professional Expense Highway 111 Corridor Area Plan Implementation 1,022.50 202008P Professional Expense Avenue 48 Art and Music Line Project 390.00 202102P Professional Expense Fritz Burns Park Improvements 2,725.00 202102T Technical Expense Fritz Burns Park Improvements 2,413.20 202205P Professional Expense Avenue 50 Widening Improvements (Jeff to Madison) 1,365.00 202212P Professional Expense Phase II Camera System 195.00 202225P Professional Expense Highway 111 Rehabilitation Project 1,408.50 202301P Professional Expense Miles Avenue Pavement Rehab 1,365.00 202303P Professional Expense Washington St Sidewalk Imp (Ave 50 to CalleTamp) 47.50 202309D Design Expense Washington Street Connector to Art and Music Line 8,761.20 202309P Professional Expense Washington Street Connector to Art and Music Line 337.50 202328A DIR 20240538984 Regular Mainte… Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 118,052.58 202330A DIR 20240538986 Regular Mainte… Park Landscape Maintenance Services 100,791.67 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 1,856.84 202331E SilverRock Landscape Maintenance… SilverRock Landscape Maintenance Services25,605.86 202333P Professional Expense Bridge Preventative Maint Program 1,534.00 202335P Professional Expense Miscellaneous Retention Basin Improvements 585.00 236 CLICK HERE to Return to Agenda
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Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount 202401P Professional Expense Avenue 50 Sidewalk Imp (Wash St to Ave Montero) 195.00 202404P Professional Expense City Hall Drainage Improvements 390.00 202424E Pool & Water Feature Maintenance Pool & Water Feature Maintenance 2,163.00 202501P Professional Expense Citywide Striping Refresh 5,169.50 202502P Professional Expense Cove Area Slurry Seal Improvements Phase 22,892.50 202502T Technical Expense Cove Area Slurry Seal Improvements Phase 218,529.20 202506P Professional Expense FY 25/26 Citywide Miscellaneous ADA Improvements 390.00 202507P Professional Expense Point Happy Park 975.00
202509P Professional Expense Dune Palms Mobile Estates Pool Abandonment 1,595.00 202510P Professional Expense YMCA Exterior Improvements 390.00 202513E 2025 Parking Study for Village Buil… 2025 Parking Study for Village Build-Out Plan6,140.00 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 2,446.88 CONCERTE Concert Expense Master Account for all SRR Concert Series 68,804.02 Grand Total: 595,035.38
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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Demand Register
Packet: APPKT04515 - 04/03/2026 JB
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
A1 AMERICAN 219473 Operating Supplies 101-3002-60420 840.26 ABC RECOVERY CENTER, INC. 219474 Sponsorships/Advertising 101-3007-60450 800.00 ADRIENNE AGUILAR 219475 Miscellaneous Deposits 101-0000-22830 50.00 AMERICAN FORENSIC NURSE… 219476 Blood/Alcohol Testing 101-2001-60174 1,092.00 Miscellaneous Deposits 500.00
WC GYM WIPES 5 CASES
2026 LEADERSHIP CV SPONSORSHIP
PARK RENTAL DEPOSIT REFUND
BLOOD ALCOHOL ANALYSIS
ASHLEY VALENCIA 219478 DEPOSIT REFUND 101-0000-22830
BLUECOSMO 219480 03/23-04/22/26 - EOC SATELLITE PHON… Mobile/Cell Phones/Satellites 101-2002-61304 231.75 BLUETRITON BRANDS INC 219481 02/13-03/12/26 - CITYWIDE DRINKING … Citywide Supplies 101-1007-60403 181.09 BUREAU VERITAS NORTH A… 219484 02/2026 - ONCALL BUILDING PLAN REVI… Plan Checks 101-6003-60118 6,796.25 CHARTER COMMUNICATIONS… 219486 03/29-04/28/26 - FS #32 INTERNET (350… Cable/Internet - Utilities 101-2002-61400 100.00 CHARTER COMMUNICATIONS… 219486 03/24-04/23/26 FS #93 CABLE (4001) Cable/Internet - Utilities 101-2002-61400 124.82 CHARTER COMMUNICATIONS… 219486 03/24-04/23/26 - FS #93 INTERNET (410… Cable/Internet - Utilities 101-2002-61400 100.00 COACHELLA VALLEY CONSER… 219489 01/2026 - MSHCP FEES MSHCP Mitigation Fee 101-0000-20310 6,880.00 COACHELLA VALLEY CONSER… 219489 01/2026 - MSHCP FEES CVMSHCP Admin Fee 101-0000-43631 -68.80 COACHELLA VALLEY WATER D… 219490 WATER SERVICE Water -Community Park - Util… 101-3005-61209 1,353.98 COACHELLA VALLEY WATER D… 219490 WATER SERVICE Water - Utilities 101-2002-61200 118.46 COACHELLA VALLEY WATER D… 219490 WATER SERVICE Water -Eisenhower Park - Util… 101-3005-61203 163.04 COACHELLA VALLEY WATER D… 219490 WATER SERVICE Water -Velasco Park - Utilities 101-3005-61205 112.50 DEPARTMENT OF JUSTICE 219492 02/2026 - BLOOD ALCOHOL ANALYSIS Blood/Alcohol Testing 101-2001-60174 35.00 DESERT CONCEPTS CONSTR… 219493 CIVIC CENTER MEMORIAL TREE INSTALL… Maintenance/Services 101-3005-60691 1,570.00 DESERT CONCEPTS CONSTR… 219493 3/16-3/20/26 LQ PARK LANDSCAPE RES… Maintenance/Services 101-3005-60691 5,400.00 DESERT CONCEPTS CONSTR… 219493 3/9-3/13/26 LQ PARK LANDSCAPE REST… Maintenance/Services 101-3005-60691 6,480.00 DESERT RECREATION DISTRI… 219494 02/2026 PAWLEY POOL AQUATIC CENT… Fritz Burns Pool Programming 101-3003-60184 33,682.29 DISH NETWORK 219495 03/22-04/21/26 - EOC CABLE Cable/Internet - Utilities 101-2002-61400 119.73 FEDEX 219496 03/12/26 - OVERNIGHT MAIL Postage 101-1007-60470 41.31 FEDEX 219496 03/20/26 - OVERNIGHT MAIL Postage 101-1007-60470 60.83 FRANCHISE TAX BOARD 219497 GARNISHMENT Garnishments Payable 101-0000-20985 225.82 GRAINGER 219499 GLOVES FOR 2026 PREPAREDNESS FAIR Disaster Prep Supplies 101-2002-60406 338.22 GRAINGER 219499 WASHERS Operating Supplies 101-7003-60420 212.18 GRAINGER 219499 HAND KNOBS Operating Supplies 101-7003-60420 46.77 GRAINGER 219499 HARDWARE & CABLE TIES Operating Supplies 101-7003-60420 599.75 GRAINGER 219499 HARDWARE Operating Supplies 101-7003-60420 244.77 GRAINGER 219499 DRILL BIT & SAW BLADES Tools/Equipment 101-7003-60432 1,247.18 GRAINGER 219499 HEX SHANK DRILL Tools/Equipment 101-7003-60432 266.22 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electricity - Utilities 101-2002-61101 642.44 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electric - Civic Center Park - U… 101-3005-61103 1,353.25 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electric - Fritz Burns Park - Uti… 101-3005-61105 427.06 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electricity - Utilities 101-3008-61101 2,912.64 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electric - SilverRock Event Sit… 101-3005-61115 3,407.17 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electricity - Charging Stations 101-3008-61102 968.46 INDUSTRIAL HEALTH MEDICA… 219501 03/24/26 - DMV DOT PHYSICAL Consultants/Employee Servic… 101-1004-60104 100.00 MACIAS NURSERY, INC. 219502 PLANTS & MATERIALS Materials/Supplies 101-3005-60431 440.00 MISSION LINEN SUPPLY 219503 03/26/26 PARKS UNIFORM SERVICES Uniforms 101-3005-60690 43.34 MISSION LINEN SUPPLY 219503 03/26/26 FACILITIES UNIFORM SERVICES Uniforms 101-3008-60690 34.67 MISSION LINEN SUPPLY 219503 D&D SHIRTS D.NEWELL Operating Supplies 101-6001-60420 127.88 MISSION LINEN SUPPLY 219503 FINANCE SHIRT D.ARMENDARIZ Office Supplies 101-1006-60400 44.80 PACIFIC WEST AIR CONDITIO… 219506 CH HVAC DRIVE REPLACEMENT HVAC 101-3008-60667 3,229.00 PVP COMMUNICATIONS INC 219507 RADIO EQUIPMENT REPAIR POLICE HEL… Special Enforcement Funds 101-2001-60175 257.80 PYE BARKER 219508 PW TRAILER ALARM READER WITH KEY… Security & Alarm 101-3008-60123 1,226.66 PYE BARKER 219508 01/01-03/31/26 - FACILITIES ALARM SE… Security & Alarm 101-3008-60123 984.00 PYE BARKER 219508 01/01-03/31/26 - FS 32 & 93 FIRE ALAR… Fire Station 101-2002-60670 652.95 PYE BARKER 219508 01/01-03/31/26 FACILITIES FIRE ALARM … Security & Alarm 101-3008-60123 510.00 PYE BARKER 219508 1/1-3/31/26 EISENHOWER CASITA ALA… Security & Alarm 101-3008-60123 165.00 SOUTHERN CALIFORNIA MUN… 219511 SCMAF MEMBERSHIP DUES Membership Dues 101-3002-60351 200.00 238 CLICK HERE to Return to Agenda
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Vendor Name Payment Number Description (Item) Account Name Account Number Amount STAPLES ADVANTAGE 219512 OFFICE SUPPLIES Office Supplies 101-3005-60400 374.67 STAPLES ADVANTAGE 219512 OFFICE SUPPLIES Office Supplies 101-7001-60400 30.69 STAPLES ADVANTAGE 219512 OFFICE SUPPLIES Office Supplies 101-7001-60400 28.98 STAPLES ADVANTAGE 219512 INK TONER Office Supplies 101-1006-60400 172.79 STAPLES ADVANTAGE 219512 OFFICE SUPPLIES Office Supplies 101-7001-60400 36.00 STAPLES ADVANTAGE 219512 POLICE BREAKROOM SUPPLIES LQ Police Volunteers 101-2001-60109 39.78 THE CHURRO TRUCK 219513 CITY BDAY DESSERT REMAINING BALAN… Community Experiences 101-3003-60149 2,268.00 TRI-STATE MATERIALS INC 219515 PARKS LANDSCAPE MATERIALS Materials/Supplies 101-3005-60431 796.93 TRI-STATE MATERIALS INC 219515 PARKS LANDSCAPE MATERIALS Materials/Supplies 101-3005-60431 796.93 TRI-STATE MATERIALS INC 219515 PARKS LANDSCAPE MATERIALS Materials/Supplies 101-3005-60431 796.93 TRI-STATE MATERIALS INC 219515 PARKS LANDSCAPE MATERIALS Materials/Supplies 101-3005-60431 796.93 TRI-STATE MATERIALS INC 219515 PARKS LANDSCAPE MATERIALS Materials/Supplies 101-3005-60431 796.93 TRI-STATE MATERIALS INC 219515 PARKS LANDSCAPE MATERIALS Materials/Supplies 101-3005-60431 796.93 TRULY NOLEN INC 219516 BEE HIVE REMOVAL Maintenance/Services 101-3005-60691 180.00 UNITED WAY OF THE DESERT 219517 CONTRIBUTION United Way Deductions 101-0000-20981 108.00 VERIZON WIRELESS 219518 02/14-03/13/26 - EOC CELL (7813) Mobile/Cell Phones/Satellites 101-2002-61304 116.56 VINTAGE E & S INC 219519 3/24-3/26/26 SPORTS COMPLEX LIGHT … Maintenance/Services 101-3005-60691 3,961.84 WASHINGTON STATE SUPPO… 219521 GARNISHMENT Garnishments Payable 101-0000-20985 125.00 Fund 101 - GENERAL FUND Total: 99,896.43
Fund: 201 - GAS TAX FUND
IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electricity - Utilities 201-7003-61101 948.57 MISSION LINEN SUPPLY 219503 UNIFORMS Uniforms 201-7003-60690 222.50 MISSION LINEN SUPPLY 219503 03/26/26 STREETS UNIFORM SERVICES Uniforms 201-7003-60690 78.02 PACIFIC PRODUCTS AND SER… 219505 CUSTOM TRAFFIC SIGNS Traffic Control Signs 201-7003-60429 4,508.78 PACIFIC PRODUCTS AND SER… 219505 CUSTOM STREET SIGNS Traffic Control Signs 201-7003-60429 141.38 TOPS' N BARRICADES INC 219514 TRAFFIC CONTROL SIGNS Traffic Control Signs 201-7003-60429 296.89 Fund 201 - GAS TAX FUND Total: 6,196.14
Fund: 202 - LIBRARY & MUSEUM FUND
FRONTIER COMMUNICATIO… 219498 03/13-04/12/26 - MUSEUM PHONE Telephone - Utilities 202-3006-61300 192.15 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electricity - Utilities 202-3004-61101 3,685.78 PACIFIC WEST AIR CONDITIO… 219506 LIBRARY HVAC AIR HANDLER REPAIRS HVAC 202-3004-60667 4,841.00 PYE BARKER 219508 01/01-03/31/26 LIBRARY ALARM SERVI… Security & Alarm 202-3004-60123 165.00 PYE BARKER 219508 01/01/03/31/26 MUSEUM/LUMBER YA… Security & Alarm 202-3006-60123 330.00 PYE BARKER 219508 01/01-03/31/26 LIBRARY ALARM SERVI… Security & Alarm 202-3004-60123 255.00 PYE BARKER 219508 01/01-03/31/26 MUSEUM FIRE ALARM … Security & Alarm 202-3006-60123 255.00 Fund 202 - LIBRARY & MUSEUM FUND Total: 9,723.93
Fund: 215 - LIGHTING & LANDSCAPING FUND
COACHELLA VALLEY WATER D… 219490 WATER SERVICE Water - Medians - Utilities 215-7004-61211 3,731.04 DESERT CONCEPTS CONSTR… 219493 3/10-3/13/26 WASHINGTON MEDIAN L… Maintenance/Services 215-7004-60691 5,040.00 DESERT CONCEPTS CONSTR… 219493 TREE REMOVAL AT ADAMS & OCOTILLO… Tree Maintenance/Palm Trees 215-7004-60673 4,575.00 DESERT CONCEPTS CONSTR… 219493 3/16-3/20/26 WASHINGTON MEDIAN L… Maintenance/Services 215-7004-60691 6,840.00 FRONTIER COMMUNICATIO… 219498 03/10-04/09/26 - PHONE SERVICE Electric - Utilities 215-7004-61116 59.02 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 2,831.28 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electric - Medians - Utilities 215-7004-61117 1,351.29 IMPERIAL IRRIGATION DIST 219500 ELECTRICITY SERVICE Electric - Utilities 215-7004-61116 178.23 SMITH PIPE & SUPPLY CO 219510 IRRIGATION SUPPLIES Materials/Supplies 215-7004-60431 1,718.61 STAPLES ADVANTAGE 219512 HYDRATION SUPPLIES Safety Gear 215-7004-60427 59.57 STAPLES ADVANTAGE 219512 HYDRATION SUPPLIES Safety Gear 215-7004-60427 29.29 TRI-STATE MATERIALS INC 219515 LANDSCAPE & LIGHTING GROUND COV… Materials/Supplies 215-7004-60431 6,648.72 W.D. YOUNG & SONS 219520 PALM TREES Maintenance/Services 215-7004-60691 3,120.63 WILLDAN FINANCIAL SERVIC… 219523 04/01-06/30/26 - L&L ADMINISTRATIVE … Administration 215-7004-60102 3,700.05 Fund 215 - LIGHTING & LANDSCAPING FUND Total: 39,882.73 Fund: 224 - TUMF FUND
COACHELLA VALLEY ASSOC O… 219488 10/2025 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 2,840.00 COACHELLA VALLEY ASSOC O… 219488 01/2026 - TUMF FEES TUMF Payable to CVAG 224-0000-20320 14,500.00 Fund 224 - TUMF FUND Total: 17,340.00
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Demand Register Packet: APPKT04515 - 04/03/2026 JB
4/9/2026 9:56:16 AM Page 3 of 5
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 237 - SUCCESSOR AGCY PA 1 ADMIN
WILLDAN 219522 FY 24/25 CONTINUING BOND DISCLOSU… Consultants 237-9001-60104 2,307.00 Fund 237 - SUCCESSOR AGCY PA 1 ADMIN Total: 2,307.00
Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS
R.G. GENERAL ENGINEERING,… 219509 03/2026 FRTIZ BURNS PARK IMPROVEM… Retention Payable 401-0000-20600 -58,381.98 R.G. GENERAL ENGINEERING,… 219509 03/2026 FRTIZ BURNS PARK IMPROVEM… Construction 401-0000-60188 1,167,639.44 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 1,109,257.46 Fund: 501 - FACILITY & FLEET REPLACEMENT
WEX BANK 363 01/26-02/25/26 - FUEL Fuel & Oil 501-0000-60674 9,188.91 AMERICAN TIRE DEPOT 219477 2023 CHEVY SILVERADO VIN #F119300 T… Vehicle Repair & Maintenan… 501-0000-60676 108.87 AUTOZONE 219479 OIL & VEHICLE CLEANING SUPPLIES Parts, Accessories, and Upfits 501-0000-60675 51.84 AUTOZONE 219479 LED LIGHTS Parts, Accessories, and Upfits 501-0000-60675 83.73 BMW MOTORCYCLES OF RIV… 219482 MOTORCYCLE REPAIRS VIN R1250RTP Motorcycle Repair & Mainte… 501-0000-60679 2,129.15 BRADS AIRLESS REPAIR 219483 LINESTRIPER REPAIRS Vehicle Repair & Maintenan… 501-0000-60676 872.47 CALI COLLISION CORP 219485 2022 CHEVY BOLT VIN N4125821 REPAI… Vehicle Repair & Maintenan… 501-0000-60676 2,116.25 CHEVROLET CADILLAC 219487 2022 CHEVY BOLT VIN N4125894 MAIN… Vehicle Repair & Maintenan… 501-0000-60676 337.23 CHEVROLET CADILLAC 219487 2023 CHEVY BOLT VIN P4191664 MAINT… Vehicle Repair & Maintenan… 501-0000-60676 69.95 CHEVROLET CADILLAC 219487 2023 CHEVY SILVERADO VIN F119300 OI… Vehicle Repair & Maintenan… 501-0000-60676 106.29 CHEVROLET CADILLAC 219487 2022 CHEVY SILVERADO VIN F265472 TA… Vehicle Repair & Maintenan… 501-0000-60676 440.00 DANIEL'S TIRE SERVICE, INC. 219491 SKID STEER TRACK REPLACEMENT Vehicle Repair & Maintenan… 501-0000-60676 4,783.87 DANIEL'S TIRE SERVICE, INC. 219491 COMPRESSOR TRAILER TIRE REPLACEM… Vehicle Repair & Maintenan… 501-0000-60676 487.89 DANIEL'S TIRE SERVICE, INC. 219491 2017 CHEVY COLORADO VIN H1244342 … Vehicle Repair & Maintenan… 501-0000-60676 126.99 DANIEL'S TIRE SERVICE, INC. 219491 TILT TRAILER TIRE REPLACEMENT Vehicle Repair & Maintenan… 501-0000-60676 169.95 DANIEL'S TIRE SERVICE, INC. 219491 2022 CHEVY SILVERADO VIN F182418 TI… Vehicle Repair & Maintenan… 501-0000-60676 476.81 MYFLEETCENTER 219504 2022 CHEVY EQUINOX VIN L181411 OIL … Vehicle Repair & Maintenan… 501-0000-60676 121.20 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 21,671.40 Fund: 502 - INFORMATION TECHNOLOGY
CHARTER COMMUNICATIONS… 219486 03/15-04/14/26 - WC CABLE (3301) Cable/Internet - Utilities 502-0000-61400 173.76 CHARTER COMMUNICATIONS… 219486 03/21-04/20/26 - WC FIBER CONNECT P… Cable/Internet - Utilities 502-0000-61400 888.41 FRONTIER COMMUNICATIO… 219498 03/12-04/11/26 - X-PARK INTERNET Cable/Internet - Utilities 502-0000-61400 1,086.59 Fund 502 - INFORMATION TECHNOLOGY Total: 2,148.76
Grand Total: 1,308,423.85
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Demand Register Packet: APPKT04515 - 04/03/2026 JB
4/9/2026 9:56:16 AM Page 4 of 5
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 99,896.43
201 - GAS TAX FUND 6,196.14
202 - LIBRARY & MUSEUM FUND 9,723.93
215 - LIGHTING & LANDSCAPING FUND 39,882.73
224 - TUMF FUND 17,340.00
237 - SUCCESSOR AGCY PA 1 ADMIN 2,307.00
401 - CAPITAL IMPROVEMENT PROGRAMS 1,109,257.46
501 - FACILITY & FLEET REPLACEMENT 21,671.40
502 - INFORMATION TECHNOLOGY 2,148.76
Grand Total: 1,308,423.85
Account Summary
Account Number Account Name Expense Amount
101-0000-20310 MSHCP Mitigation Fee 6,880.00
101-0000-20981 United Way Deductions 108.00
101-0000-20985 Garnishments Payable 350.82
101-0000-22830 Miscellaneous Deposits 550.00
101-0000-43631 CVMSHCP Admin Fee -68.80
101-1004-60104 Consultants/Employee S… 100.00
101-1006-60400 Office Supplies 217.59
101-1007-60403 Citywide Supplies 181.09
101-1007-60470 Postage 102.14
101-2001-60109 LQ Police Volunteers 39.78
101-2001-60174 Blood/Alcohol Testing 1,127.00
101-2001-60175 Special Enforcement Fu… 257.80
101-2002-60406 Disaster Prep Supplies 338.22
101-2002-60670 Fire Station 652.95
101-2002-61101 Electricity - Utilities 642.44
101-2002-61200 Water - Utilities 118.46
101-2002-61304 Mobile/Cell Phones/Sate… 348.31
101-2002-61400 Cable/Internet - Utilities 444.55
101-3002-60351 Membership Dues 200.00
101-3002-60420 Operating Supplies 840.26
101-3003-60149 Community Experiences 2,268.00
101-3003-60184 Fritz Burns Pool Progra… 33,682.29
101-3005-60400 Office Supplies 374.67
101-3005-60431 Materials/Supplies 5,221.58
101-3005-60690 Uniforms 43.34
101-3005-60691 Maintenance/Services 17,591.84
101-3005-61103 Electric - Civic Center Pa… 1,353.25
101-3005-61105 Electric - Fritz Burns Park… 427.06
101-3005-61115 Electric - SilverRock Even… 3,407.17
101-3005-61203 Water -Eisenhower Park … 163.04
101-3005-61205 Water -Velasco Park - Uti… 112.50
101-3005-61209 Water -Community Park … 1,353.98
101-3007-60450 Sponsorships/Advertising 800.00
101-3008-60123 Security & Alarm 2,885.66
101-3008-60667 HVAC 3,229.00
101-3008-60690 Uniforms 34.67
101-3008-61101 Electricity - Utilities 2,912.64
101-3008-61102 Electricity - Charging Stat… 968.46
101-6001-60420 Operating Supplies 127.88
101-6003-60118 Plan Checks 6,796.25
101-7001-60400 Office Supplies 95.67
101-7003-60420 Operating Supplies 1,103.47
101-7003-60432 Tools/Equipment 1,513.40
201-7003-60429 Traffic Control Signs 4,947.05
201-7003-60690 Uniforms 300.52
201-7003-61101 Electricity - Utilities 948.57
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Demand Register Packet: APPKT04515 - 04/03/2026 JB
4/9/2026 9:56:16 AM Page 5 of 5
Account Summary
Account Number Account Name Expense Amount
202-3004-60123 Security & Alarm 420.00
202-3004-60667 HVAC 4,841.00
202-3004-61101 Electricity - Utilities 3,685.78
202-3006-60123 Security & Alarm 585.00
202-3006-61300 Telephone - Utilities 192.15
215-7004-60102 Administration 3,700.05
215-7004-60427 Safety Gear 88.86
215-7004-60431 Materials/Supplies 8,367.33
215-7004-60673 Tree Maintenance/Palm … 4,575.00
215-7004-60691 Maintenance/Services 15,000.63
215-7004-61116 Electric - Utilities 3,068.53
215-7004-61117 Electric - Medians - Utilit… 1,351.29
215-7004-61211 Water - Medians - Utiliti… 3,731.04
224-0000-20320 TUMF Payable to CVAG 17,340.00
237-9001-60104 Consultants 2,307.00
401-0000-20600 Retention Payable -58,381.98
401-0000-60188 Construction 1,167,639.44
501-0000-60674 Fuel & Oil 9,188.91
501-0000-60675 Parts, Accessories, and … 135.57
501-0000-60676 Vehicle Repair & Maint… 10,217.77
501-0000-60679 Motorcycle Repair & Ma… 2,129.15
502-0000-61400 Cable/Internet - Utilities 2,148.76
Grand Total: 1,308,423.85
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 149,442.64
201804E Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 8,367.33 202102CT Construction Expense Fritz Burns Park Improvements 1,167,639.44 202102RP Retention Payable Fritz Burns Park Improvements -58,381.98 202328B DIR 20250603507 On-Call Services Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 16,455.00 202330B DIR 20250603458 On-Call Services Park Landscape Maintenance Services 13,450.00 202330E Park Landscape Maintenance Servi… Park Landscape Maintenance Services 5,221.58 202425E On-Call Electrical Services On-Call Electrical Services 3,961.84 BDAYE City Picnic & Birthday Celebration … City Picnic & Birthday Celebration 2,268.00 Grand Total: 1,308,423.85
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
Bank Transactions 03/23/2026-04/03/2026
Wire Transaction
Listed below are the wire transfers from 03/23/2026-04/03/2026.
03/30/2026 - WIRE TRANSFER - CALPERS $8,076.73
03/30/2026 - WIRE TRANSFER - CALPERS $16,369.03
03/30/2026 - WIRE TRANSFER - CALPERS $38,664.94
03/30/2026 - WIRE TRANSFER - LQCEA $583.00
03/30/2026 - WIRE TRANSFER - MISSION SQUARE $5,055.00
03/30/2026 - WIRE TRANSFER - MISSION SQUARE $18,328.96
03/31/2026 - WIRE TRANSFER - EXPERT PAY $48.46
03/31/2026 - WIRE TRANSFER - STERLING $2,638.37
04/02/2026 - WIRE TRANSFER - AMERITAS $34.60
04/02/2026 - WIRE TRANSFER - AMERITAS $145.20
04/02/2026 - WIRE TRANSFER - AMERITAS $757.69
04/02/2026 - WIRE TRANSFER - AMERITAS $8,006.88
TOTAL WIRE TRANSFERS OUT $98,708.86
ATTACHMENT 2
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City of La Quinta
Purchase Orders 01/01/26 – 03/31/26
Purchase Orders
Listed below are Purchase Orders issued from 01/01/26 – 03/31/26 with a value between $25,000 and $50,000 for City Council review.
Vendor P.O Number Amount Purpose
Performance Concrete Services, Inc. 2526-0169 47,350.00 $ Sidewalk Offset Removals Rivco Mechanical Services, Inc. 2526-0172 31,171.00 $ City Hall Unit #2 HVAC Replacement Keyser Marston Associates, Inc. 2526-0198 35,000.00 $ Economic Development Consulting Services
ATTACHMENT 3
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City of La Quinta
CITY COUNCIL MEETING: April 21, 2026
STAFF REPORT
AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED JANUARY 9, FEBRUARY 20, AND MARCH 6, 2026
RECOMMENDATION
Approve demand registers for Southern California Gas Company dated January 9, February 20, and March 6, 2026.
EXECUTIVE SUMMARY – None
FISCAL IMPACT
Demand of Cash:
City $ 4,801.35
Successor Agency of RDA $ -
Housing Authority $ -
$ 4,801.35
BACKGROUND/ANALYSIS
Routine bills and payroll must be paid between Council meetings. Attachment 1 details the demand registers for Southern California Gas Company dated January 9, February 20, and March 6, 2026.
Warrants Issued:
218800 $ 1,440.90
219192 $ 1,769.28
219297 $ 1,591.17
$ 4,801.35
Prepared by: Jesse Batres, Finance Technician
Approved by: Rosemary Hallick, Principal Management Analyst Attachment: 1. Demand Registers
CONSENT CALENDAR ITEM NO. 13
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4/13/2026 3:20:17 PM Page 1 of 2
Demand Register
Packet: APPKT04424 - 01/09/2026 SOCAL GAS
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 218800 11/20-12/19/25 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 96.23 THE GAS COMPANY 218800 11/20-12/19/25 - CH GAS SVC Gas - Utilities 101-3008-61100 940.26 THE GAS COMPANY 218800 11/20-12/19/25 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 14.30 THE GAS COMPANY 218800 11/20-12/19/25 - WC GAS SVC Gas - Utilities 101-3008-61100 187.52 THE GAS COMPANY 218800 11/29-12/30/25 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 158.91 Fund 101 - GENERAL FUND Total: 1,397.22
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 218800 11/20-12/19/25 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 30.68 Fund 202 - LIBRARY & MUSEUM FUND Total: 30.68
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 218800 11/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.00 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 13.00
Grand Total: 1,440.90
ATTACHMENT 1
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Demand Register Packet: APPKT04424 - 01/09/2026 SOCAL GAS 4/13/2026 3:20:17 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,397.22
202 - LIBRARY & MUSEUM FUND 30.68
501 - FACILITY & FLEET REPLACEMENT 13.00
Grand Total: 1,440.90
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 255.14
101-3005-61100 Gas-Utilities FB Pool 14.30
101-3008-61100 Gas - Utilities 1,127.78
202-3004-61100 Gas - Utilities 30.68
501-0000-60678 Street Sweeper 13.00
Grand Total: 1,440.90
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,427.90
CSA152E CSA 152 Expenses CSA 152 Project Tracking 13.00 Grand Total: 1,440.90
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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4/13/2026 3:19:48 PM Page 1 of 2
Demand Register
Packet: APPKT04474 - 02/20/2026 SOCAL GAS
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 219192 12/19/25-01/21/26 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 79.21 THE GAS COMPANY 219192 12/19/25-01/21/26 - CH GAS SVC Gas - Utilities 101-3008-61100 1,233.14 THE GAS COMPANY 219192 12/19/25-01/21/26 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 24.93 THE GAS COMPANY 219192 12/19/25-01/21/26 - WC GAS SVC Gas - Utilities 101-3008-61100 228.06 THE GAS COMPANY 219192 12/30/25-01/28/26 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 140.53 Fund 101 - GENERAL FUND Total: 1,705.87
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 219192 12/19/25-01/21/26 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 37.23 Fund 202 - LIBRARY & MUSEUM FUND Total: 37.23
Fund: 501 - FACILITY & FLEET REPLACEMENT
THE GAS COMPANY 219192 12/2025 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 THE GAS COMPANY 219192 01/2026 - SWEEPER FUEL Street Sweeper 501-0000-60678 13.09 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.18
Grand Total: 1,769.28
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Demand Register Packet: APPKT04474 - 02/20/2026 SOCAL GAS 4/13/2026 3:19:48 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,705.87
202 - LIBRARY & MUSEUM FUND 37.23
501 - FACILITY & FLEET REPLACEMENT 26.18
Grand Total: 1,769.28
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 219.74
101-3005-61100 Gas-Utilities FB Pool 24.93
101-3008-61100 Gas - Utilities 1,461.20
202-3004-61100 Gas - Utilities 37.23
501-0000-60678 Street Sweeper 26.18
Grand Total: 1,769.28
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,743.10
CSA152E CSA 152 Expenses CSA 152 Project Tracking 26.18 Grand Total: 1,769.28
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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4/13/2026 3:18:44 PM Page 1 of 2
Demand Register
Packet: APPKT04492 - 03/06/2026 SOCAL GAS
Vendor Name Payment Number Description (Item) Account Name Account Number Amount Fund: 101 - GENERAL FUND
THE GAS COMPANY 219297 01/21-02/20/26 - FS #32 GAS SVC Gas - Utilities/Propane 101-2002-61100 64.32 THE GAS COMPANY 219297 01/21-02/20/26 - CH GAS SVC Gas - Utilities 101-3008-61100 1,057.96 THE GAS COMPANY 219297 01/21-02/20/26 - FB POOL GAS SVC Gas-Utilities FB Pool 101-3005-61100 14.96 THE GAS COMPANY 219297 01/21-02/20/26 - WC GAS SVC Gas - Utilities 101-3008-61100 209.97 THE GAS COMPANY 219297 01/28-02/27/26 - FS #93 GAS SVC Gas - Utilities/Propane 101-2002-61100 168.27 Fund 101 - GENERAL FUND Total: 1,515.48
Fund: 202 - LIBRARY & MUSEUM FUND
THE GAS COMPANY 219297 01/21-02/20/26 - LIBRARY GAS SVC Gas - Utilities 202-3004-61100 75.69 Fund 202 - LIBRARY & MUSEUM FUND Total: 75.69
Grand Total: 1,591.17
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Demand Register Packet: APPKT04492 - 03/06/2026 SOCAL GAS 4/13/2026 3:18:44 PM Page 2 of 2
Fund Summary
Fund Expense Amount
101 - GENERAL FUND 1,515.48
202 - LIBRARY & MUSEUM FUND 75.69
Grand Total: 1,591.17
Account Summary
Account Number Account Name Expense Amount
101-2002-61100 Gas - Utilities/Propane 232.59
101-3005-61100 Gas-Utilities FB Pool 14.96
101-3008-61100 Gas - Utilities 1,267.93
202-3004-61100 Gas - Utilities 75.69
Grand Total: 1,591.17
Project Account Summary
Project Account Key Project Account Name Project Name Expense Amount **None** **None** **None** 1,591.17
Grand Total: 1,591.17
*Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section.
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City of La Quinta
CITY COUNCIL MEETING: April 21, 2026
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH FIND
FOOD BANK TO PROVIDE MOBILE MARKET AND NON-PERISHABLE FOOD KITS
TO SENIORS AND LA QUINTA RESIDENTS
RECOMMENDATION
Approve Agreement for Contract Services with FIND Food Bank to provide mobile market and non-perishable food kits to seniors and La Quinta residents; and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
• In July 2020, the City entered into an agreement with FIND Food Bank (FIND) to provide funding to support food distribution to seniors, low/fixed income residents, and those in need due to the COVID-19 pandemic.
• The partnership evolved into providing food to La Quinta’s affordable housing sites, senior communities, and residents.
• If approved, the proposed agreement (Attachment 1) would enable FIND to continue food distribution services through fiscal year 2026/27.
FISCAL IMPACT
The cost to continue food distribution services is $60,000 per fiscal year. Funds will be included in the FY 2026/27 budget in the Grants Account (Account No. 101-3001-60510) pursuant to the agreement terms.
BACKGROUND/ANALYSIS
In March of 2020, the COVID-19 pandemic created a surge for needed food resources for La Quinta residents. Food insecurity affected homebound and isolated seniors, adults and families who lost stable jobs, and children who lost access to free/reduced meals due to school closures. It was during this time that the City entered into a partnership with FIND to support food distribution services and direct service to low/fixed income senior housing complexes. Since then, the City has partnered with FIND to offer mobile food markets and provide food delivery directly to residents of Hadley Villas, Washington Street Apartments, Vista Dunes Courtyard Homes, Coral Mountain Apartments, and Wolff Waters Place.
BUSINESS SESSION ITEM NO. 1
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In April 2024, FIND began hosting a mobile food market from the La Quinta Library parking lot, providing an easily accessible location for individuals to obtain additional food resources.
During Fiscal Year 2025/2026, FIND distributed over 500,000 pounds of food in the City of La Quinta, serving an average of 1,500 residents per month, demonstrating the ongoing value of this partnership. Approving the proposed agreement enables FIND to continue providing much needed food resources to the La Quinta community.
ALTERNATIVES
Council may elect to modify or not approve the agreement.
Prepared by: Michael Calderon, Senior Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Agreement for Contract Services with FIND Foodbank
2. FIND Food Bank Proposal
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Revised – Sept. 2025
AGREEMENT FOR CONTRACT SERVICES
This Agreement for Contract Services (the “Agreement”) is made and entered into by and between the City of La Quinta, (“City”), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and FIND Food Bank, a non-profit organization, with a place of business at 83775 Citrus Ave, Indio, CA 92201 (“Contracting Party”). The parties hereto agree as follows:
1. SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to the storage, preparation, and delivery of non-perishable food kits for seniors and La Quinta residents, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.
1.3 Wage and Hour Compliance. Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.
Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.
ATTACHMENT 1
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.
The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization through a duly executed written amendment or change order from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, in accordance with Section 2.3 of this Agreement, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written, authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 256 CLICK HERE to Return to Agenda
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Sixty Thousand Dollars ($60,000), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.
2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing through a duly executed amendment or change order by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) of the Contract Sum or Fifteen 257 CLICK HERE to Return to Agenda
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Thousand Dollars ($15,000), whichever is less, may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services without prior written approval through a duly executed amendment or change order for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services are not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on July 1, 2026, and terminate on June 30, 2027 (“Initial Term”). This Agreement may be extended for five (5) additional year(s) upon mutual agreement by both parties (“Extended Term”), and executed in writing.
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4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Debbie Espinosa, President/CEO
Telephone No.: (760) 755-3663
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as Christina Calderon, Community Services Deputy Director or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
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4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.
City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the 260 CLICK HERE to Return to Agenda
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Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.
7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with 261 CLICK HERE to Return to Agenda
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generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.
Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.
The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all 262 CLICK HERE to Return to Agenda
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copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.
Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service 263 CLICK HERE to Return to Agenda
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of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.
Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.
8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with 264 CLICK HERE to Return to Agenda
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the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.
Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 265 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Christina Calderon
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
FIND FOOD BANK, INC.
Debbie Espinosa
83775 Citrus, Ave
Indio, California 92201
10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.
10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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-14-
IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:
FIND FOOD BANK:
a non-profit organization
DEBBIE ESPINOSA
President/CEO
Dated:_____________________
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A
Exhibit A
Scope of Services
City and FIND Food Bank are partnering to provide non-perishable food kits to seniors and La Quinta residents who are in need of assistance with obtaining food.
1. Services to be Provided:
a) Food kits to contain non-perishable items such as canned stew, canned chili, dry pasta, pasta sauce, beans, and rice. Excludes bottled water. Food items subject to change based on availability.
b) FIND will deliver food kits to the following locations:
• Hadley Villas Apartments
• Washington St. Apartments
• Coral Mountain Apartments
• Wolff Waters Place Apartments
• Vista Dunes Courtyard Homes
Any changes to the food distribution sites and delivery days and times shall be mutually agreed upon by both parties in writing.
c) Additional food distribution sites, days, and times may be added or modified and agreed upon by both parties in writing.
d) City has designated the La Quinta Library (Library) as a food distribution site. FIND will deliver food kits from the Library parking lot every 1st Wednesday and 4th Saturday of each month (FIND will arrive at approximately 7:00 am to begin set up, distribute food 8:00 am to 9:00 am, and clean up 9:00 am to 10:00 am). If a food distribution conflicts with Library or City programming/events, FIND will be provided with an alternative location.
Any changes to the Library being the designated food distribution site shall be mutually agreed upon by both parties in writing.
e) City staff will assess potential new participants of the food delivery program and add those that qualify to the distribution rotation as food remains available. f) If available, FIND will allocate volunteers to assist with food distribution. g) FIND agrees to repair any damages to the facility caused by their delivery method. 269 CLICK HERE to Return to Agenda
Exhibit A
ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:
1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 270 CLICK HERE to Return to Agenda
Exhibit A
its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.
Contracting Party shall require the same of all subcontractors.
2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.
3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.
4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 271 CLICK HERE to Return to Agenda
Exhibit A
(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.
5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 272 CLICK HERE to Return to Agenda
Exhibit B
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Sixty Thousand Dollars ($ 60,000) per fiscal year, for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”). The Contract Sum shall be paid to Contracting Party in one lump sum payment to be issued annually after July 1 for as long as the Term of the Agreement remains in effect, including the Initial or any Extended Term. 273 CLICK HERE to Return to Agenda
Exhibit C
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.
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Exhibit D
Exhibit D
Special Requirements
None.
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Exhibit E
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies checked below shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001):
$1,000,000 (per occurrence)
$2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Automobile Liability (at least as broad as ISO CA 0001):
$1,000,000 (per accident)
Auto Liability Additional Insured
Personal Auto Declaration Page if applicable
Workers’ Compensation (per statutory requirements):
Must include the following endorsements:
Workers’ Compensation Endorsement with Waiver of Subrogation Workers’ Compensation Declaration of Sole Proprietor
California Workers' Compensation Requirements Acknowledgement Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.
Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for 276 CLICK HERE to Return to Agenda
Exhibit E
whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.
Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. 277 CLICK HERE to Return to Agenda
Exhibit E
Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.
In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.
Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.
E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
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Exhibit E
3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.
8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.
Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement 279 CLICK HERE to Return to Agenda
Exhibit E
to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.
12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.
16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 280 CLICK HERE to Return to Agenda
Exhibit E
18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.
City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 281 CLICK HERE to Return to Agenda
Exhibit F
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.
3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 283 CLICK HERE to Return to Agenda
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City of La Quinta │ FIND Regional Food Bank
April 15, 2026
Background – FIND Regional Food Bank
Founded in 1983, FIND Regional Food Bank is the Feeding America food bank serving California’s Southeastern Desert region. For more than 40 years, FIND has worked to end hunger today while addressing its root causes to build a stronger tomorrow. Serving more than 10,000 square miles across eastern Riverside, southern San Bernardino, and Imperial counties, FIND distributes more than 20 million pounds of nutritious food annually, including more than 7 million pounds of fresh fruits and vegetables, through partner organizations, Community Mobile Markets, and direct distribution programs.
According to the California Department of Education’s Student Poverty FRPM Data, approximately 78% of all students in La Quinta qualify for free or reduced-price meals, underscoring the critical need for food assistance in the community.
Beyond food distribution, FIND integrates Community Health Workers, CalFresh outreach, workforce development, and youth scholarship initiatives to connect individuals and families to critical resources that promote long-term stability. By pairing access to nutritious food with supportive services, FIND empowers underserved communities to improve their quality of life and move toward economic stability.
Partnership Between the City of La Quinta and FIND Food Bank Since 2016, FIND Food Bank has partnered with Desert Recreation District to provide free, nutritious food and client-centered outreach services to residents of La Quinta. Initially, the Community Mobile Market program operated one monthly food distribution in the Old Town La Quinta/La Quinta Cove area, distributing more than 100,000 pounds of free food annually to local families in need. And through the years, recognizing this urgent need, the City of La Quinta provided funding support to expand food distributions, ensuring that no resident went without essential nutrition. This collaboration allowed FIND to scale its efforts, meeting the community’s heightened demand for food assistance.
Thanks to the continued support of the City of La Quinta, FIND now operates seven food distributions per month. Here is a list of the locations that operated in 2025.
ATTACHMENT 2
285 CLICK HERE to Return to Agenda
Mobile Market-La Quinta Library (Seniors) 77865 Avenida Montezoma Mobile Market-La Quinta Library (Community) 77-865 Avenida Montezuma FIND Home Delivery-Hadley Villas 78-875 Avenue 47
FIND Home Delivery-Vista Dunes La Quinta 44-950 Vista Dunes Lane FIND Home Delivery Washington St. Apts. 42-800 Washington St.
FIND Home Delivery-Wolf Waters 47-795 Dune Palms Rd.
FIND Home Delivery-Coral Mountain 79-625 Vista Coralina People Served
FIND Food Bank remains committed to ensuring that La Quinta residents have consistent access to nutritious food. Through our partnership with the City of La Quinta and our network of distribution sites, we provide essential food assistance to individuals and families facing food insecurity. The table below outlines the number of people and households served each month in 2025, reflecting the ongoing need for food resources in the community.
Date Households People
Jan-25 774 1608
Feb-25 741 1527
Mar-25 711 1534
April-25 838 1587
May-25 750 1534
June-25 370 546
July-25 454 848
Aug-25 524 1118
Sep-25 560 1125
Oct-25 469 985
Nov-25 413 818
Dec-25 441 665
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Proposal for CY 2026
FIND Food Bank respectfully requests $60,000 to sustain and expand critical food distribution programs in the City of La Quinta through the end of CY 2026. In 2025, FIND distributed 527,463 pounds of food (43% of which was fresh fruits and vegetables) in La Quinta, including our new mobile pantry super site at Wellspring Church, which primarily serves City of La Quinta residents. This funding will ensure continued support for FIND’s Community Mobile Markets and Rapid Response Home Delivery programs, which serve as a lifeline for food-insecure individuals and families throughout the region.
The need for ongoing support remains urgent. Food insecurity affects more than 16% of Coachella Valley residents—1 in 6 people—compared to the national average of 1 in 7, according to Feeding America’s Map the Meal Gap study (http://map.feedingamerica.org/).
Many households continue to struggle financially, making consistent access to nutritious food essential. Continued funding from the City of La Quinta will sustain critical food distribution efforts, ensuring that residents facing food insecurity receive reliable support as the economy continues to recover.
Through this grant, FIND will maintain monthly food distribution services at these sites, guaranteeing that La Quinta’s most vulnerable residents have access to the nutritious food they need through 2026 and beyond.
It’s important to note that FIND Regional is operating these mobile market distributions while working through the rising costs of goods and services have made it significantly more expensive to provide assistance to those in need.
Program Details
Community Mobile Markets
For CY 2026, FIND Food Bank proposes the continuation of Community Mobile Markets in La Quinta, serving seven existing sites directly serving low-income families and fixed-income senior housing complexes in the city.
FIND’s Community Mobile Markets utilize specialized refrigerated beverage trucks, which are loaded at FIND’s warehouse with a variety of fresh produce, proteins, dairy, and pantry staples to provide supplemental food assistance. Each truck delivers an average of 10,000 pounds of food per distribution, ensuring that food-insecure households have access to nutritious food options.
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FIND Outreach Teams and Mobile Markets
Beyond food assistance, FIND’s Community Mobile Markets serve as vital access points for social services that help stabilize and sustain households. Our outreach teams provide onsite support to connect clients with essential resources, including:
• CalFresh (food stamps)
• Women, Infants, and Children (WIC) nutrition assistance • Unemployment benefits
• Free and reduced-price medical and preventative health programs • Rental and utility assistance
• Other critical public-benefit programs
FIND deploys two dedicated outreach teams—CalFresh Outreach Coordinators and Community Health Workers (CHWs)—who attend each distribution to assist clients in submitting multiple public-benefit applications. Many eligible individuals face barriers to accessing these programs, such as complex application processes and lack of awareness of available resources. FIND’s outreach efforts help remove these barriers, ensuring that individuals and families receive the comprehensive support they need to achieve greater economic stability.
Acknowledgment of Award
On April 4, 2025, FIND proudly recognized the City of La Quinta on air during our annual Telethon, highlighting its commitment to fighting hunger in the community.
Should this grant be approved, FIND respectfully requests the opportunity to once again acknowledge the City of La Quinta’s generous support during our 16th Annual Telethon on May 1, 2026. Additionally, FIND would like to recognize the grant through our website and social media platforms as a public expression of gratitude for the City’s continued partnership in feeding La Quinta residents in need.
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HOUSING COMMISSION
MINUTES
WEDNESDAY, DECEMBER 10, 2025
CALL TO ORDER
A regular quarterly meeting of the La Quinta Housing Commission (Commission) was called to order at 5:00 p.m. by Chairperson Gaeta-Mejia.
PRESENT: Commissioners Christopherson, Lewis, Pacheco, Paltin, and Chairperson Gaeta-Mejia
ABSENT: None
PLEDGE OF ALLEGIANCE
Chairperson Gaeta-Mejia led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None
CONSENT CALENDAR
1. RECEIVE AND FILE MEETING MINUTES DATED SEPTEMBER 10, 2025 MOTION – A motion was made and seconded by Commissioners Paltin/Christopherson to receive and file the Consent Calendar as presented. Motion passed unanimously.
BUSINESS SESSION
1. RECEIVE AND FILE FISCAL YEAR 2024/2025 HOUSING AUTHORITY YEAREND BUDGET REPORT Housing Authority Treasurer Martinez presented the staff report, which is on file in the Clerk’s Office.
The Commission discussed the reason for having additional funding left in fiscal year 2024/25 Housing Authority budget was due to the delay of certain maintenance projects for the City-owned 28 affordable housing rental properties in the La Quinta Cove and at the Dune Palms Mobile Home Estates, which are anticipated to be completed in the near future in coordination with the Public Works Department.
REPORTS AND INFORMATIONAL ITEM NO. 23
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MOTION – A motion was made and seconded by Commissioners Paltin/Lewis to receive and file Fiscal Year 2024/25 Housing Authority Year-End Budget Report. Motion passed unanimously.
STUDY SESSION
1. DISCUSS MARKETING AND ECONOMIC DEVELOPMENT STRATEGIES FOR FISCAL YEAR 2025/26
Marketing Manager Graham and Director of Business Unit and Housing Development Villapando presented the staff report, which is on file in the Clerk’s Office.
The Commission discussed outreach strategies for affordable housing projects, including methods to engage residents and the broader community; use of digital, print, and direct mail outreach; promoting affordable housing information and resources in The Gem magazine; incorporating additional Quick Response (QR) codes to share information on upcoming events with residents and visitors; evaluating advertising strategies and social media demographics data; updates to the City’s housing webpage in conjunction with future affordable housing projects construction; and coordinating with local school district on potential information outreach and advertising opportunities to promote future affordable housing projects.
DEPARTMENTAL REPORTS
1. AFFORDABLE HOUSING PROJECT UPDATES
Senior Management Analyst Kinley presented the staff report, which is on file in the Clerk’s Office.
The Commission discussed advertising the construction of affordable housing projects; the importance of building quality housing that is compatible with surrounding neighborhoods; and confirmed that all units in each project will be designated as affordable housing.
COMMISSIONERS’ ITEMS
1. OVERVIEW OF SENIOR AFFORDABLE HOUSING REQUIREMENTS AND
HOUSING AUTHORITY ASSETS
The Commission discussed requirements for senior affordable housing compliance and monitoring; enforcement of governing documents amongst the Homeowners Association (HOA), Property Management company, and/or the Housing Authority; age restriction parameters; and the process for Commissioners to contact staff liaisons if they have questions or concerns on items within the Housing Authority’s purview. 290 CLICK HERE to Return to Agenda
Authority Counsel Ihrke provided a brief, high-level explanation on the process of placing restrictions on senior residential affordable housing units pursuant to State law, primarily the Unruh Civil Rights Act (Civil Code § 51); situations where a person less than 55 years of age may have qualifying circumstances to live in the community; the ability for the HOA and property management company to ensure compliance of the Covenants, Conditions, and Restrictions (CC&Rs); the Housing Authority’s responsibility to verify age and income qualifying requirements when a unit is purchased or sold; and the City’s involvement concerning Municipal Code or Zoning Code violations.
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioner Lewis/Pacheco to adjourn the meeting at 6:22 p.m. Motion passed unanimously.
Respectfully submitted,
Laurie McGinley, Commission Secretary
City of La Quinta, California
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FINANCING AUTHORITY MINUTES Page 1 of 3 DECEMBER 16, 2025
SPECIAL MEETING
FINANCING AUTHORITY
SPECIAL MEETING
MINUTES
TUESDAY, DECEMBER 16, 2025
CALL TO ORDER
A special meeting of the La Quinta Financing Authority was called to order at 8:26 p.m. by Chairperson Evans.
PRESENT: Authority Members Fitzpatrick, Peña, McGarrey, Sanchez, Chair Evans ABSENT: None
PLEDGE OF ALLEGIANCE
Conducted out of agenda order, during open session of the December 16, 2025, City Council regular meeting, led by Authority Member / Councilmember Sanchez.
CONFIRMATION OF AGENDA
Authority Member Peña said he will recuse himself from participating in the discussion and vote on Business Session Item No. 1 due to a potential conflict of interest stemming from a reasonable probability of future income and/or investment income from an electric power company (Secure Energy Source), and left the dais at 8:26 p.m. for the remainder of the Authority meeting. The Authority concurred.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
BUSINESS SESSION
1. ADOPT RESOLUTION TO: (1) ACCEPT FUNDING FROM CITY TO THE LA
QUINTA FINANCING AUTHORITY THROUGH A FINANCING AGREEMENT
BETWEEN THE CITY AND THE FINANCING AUTHORITY FOR THE
PURCHASE OF CERTAIN LONG LEAD-TIME POWER EQUIPMENT AND
RESERVATION OF POWER CAPACITY, AND (2) APPROVE TWO
AGREEMENTS WITH IMPERIAL IRRIGATION DISTRICT RELATED TO THE AVENUE 58 SUBSTATION ELECTRICAL INFRASTRUCTURE
IMPROVEMENTS AND PROCUREMENT OF CERTAIN POWER EQUIPMENT [RESOLUTION NO. FA 2025-002]
DURING THE CONFIRMATION OF AGENDA SECTION, COUNCILMEMBER PEÑA RECUSED HIMSELF FROM PARTICIPATING IN THE DISCUSSION AND VOTE ON BUSINESS SESSION ITEM NO. 1 DUE TO A POTENTIAL CONFLICT
OF INTEREST STEMMING FROM A REASONABLE PROBABILITY OF FUTURE REPORTS AND INFORMATIONAL ITEM NO. 24 293 CLICK HERE to Return to Agenda FINANCING AUTHORITY MINUTES Page 2 of 3 DECEMBER 16, 2025
SPECIAL MEETING
INCOME AND/OR INVESTMENT INCOME FROM AN ELECTRIC POWER
COMPANY (SECURE ENERGY SOURCE), AND LEFT THE DAIS AT 8:26 P.M.
FOR THE REMAINDER OF THE AUTHORITY MEETING
The Authority waived presentation of the staff report, as it was presented earlier, under Business Session Item No. 4 of the agenda, during the December 16, 2025, City Council meeting, which is on file in the Clerk’s Office.
The Authority discussed that the City Council, at the December 16, 2025, regular meeting, appropriated up to $10 million from Unassigned General Fund Reserves, and approved transferring the funding from the City to the Financing Authority through a Financing Agreement for purposes of executing two agreements with Imperial Irrigation District (IID) and other stakeholders, for the purchase of certain ling lead-time power equipment and reservation of power capacity, so that the funding can be properly tracked and reimbursed to the City upon project completion and power distribution to interested stakeholders.
MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to adopt Resolution No. FA 2025-002 as presented to:
(A) Accept funding in the amount of $10 million from City to the La Quinta Financing Authority through a Financing Agreement between the City and the Financing Authority for purposes of executing two agreements with Imperial Irrigation District and other stakeholders, for the purchase of certain long lead-time power equipment and reservation of power capacity; and authorize the Executive Director to execute the Financing Agreement substantially in the form attached to the staff report, allowing for minor and non-substantive changes subject to review by the Authority Counsel; and
(B) Approve (1) Engineering and Procurement Agreement (for certain lon lead-time equipment to be paid by the City, subject to reimbursement thereof) and (2) Funding and Reservation of Capacity Agreement for Avenue 58 Transformer Bank Addition, with Imperial Irrigation District, Riverside County, and prospective developers for the Avenue 58 substation expansion to construct a fourth transformer bank; and authorize the Executive Director to execute the agreements substantially in the forms attached to the staff report, to effectuate their respective purposes, allowing for minor and non-substantive changes subject to review by the Authority Counsel.
A RESOLUTION OF THE LA QUINTA FINANCING AUTHORITY, LA QUINTA,
CALIFORNIA, ACCEPTING FUNDING FROM THE CITY OF LA QUINTA
THROUGH A FINANCING AGREEMENT BETWEEN THE CITY OF LA QUINTA
AND FINANCING AUTHORITY AND APPROVING TWO AGREEMENTS
RELATED TO ELECTRICAL INFRASTRUCTURE IMPROVEMENTS AND
PROCUREMENT OF CERTAIN POWER EQUIPMENT
Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña). 294 CLICK HERE to Return to Agenda
FINANCING AUTHORITY MINUTES Page 3 of 3 DECEMBER 16, 2025
SPECIAL MEETING
FINANCING AUTHORITY MEMBERS' ITEMS – None
ADJOURNMENT
There being no further business, Mayor Evans adjourned the Authority meeting at 8:29 p.m. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
Respectfully submitted,
MONIKA RADEVA, Authority Secretary
La Quinta Financing Authority
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FINANCIAL ADVISORY COMMISSION Page 1 of 3 FEBRUARY 11, 2026 SPECIAL MEETING – MINUTES
FINANCIAL ADVISORY COMMISSION
SPECIAL MEETING
MINUTES
WEDNESDAY, FEBRUARY 11, 2026
CALL TO ORDER
A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 2:30 p.m. by Chair Way.
PRESENT: Commissioners Anderson, Dorsey, Kiehl, Lee, Mast, and Chair Way ABSENT: Commissioner Niblo
PLEDGE OF ALLEGIANCE
Commissioner Kiehl led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. HIGHWAY 111 CORRIDOR SPECIFIC PLAN AND DEVELOPMENT CODE PROJECT – PLANNING UPDATE
Planning Manager Flores provided a detailed overview of the Highway 111 Corridor Specific Plan and Development Code Project, outlining the project’s history, community outreach efforts, and coordination with engineering and planning consultants to develop roadway design concepts and updated zoning regulations; explained that the proposed updates would unify corridor development standards under a single framework, replacing multiple individual plans, and outlined four development types – mixed-use centers, mixed-use neighborhoods, compact creative retail, and lodging/services – with active frontage policies to promote pedestrian areas and an auto-oriented overlay for drivethroughs and auto services; and highlighted affordable housing opportunities on Cityowned properties to support low- and very-low-income units, assist in meeting Regional Housing Needs Assessment (RHNA) state requirements and pursue development partnerships pursuant to the California Surplus Land Act.
The Commission discussed traffic impacts associated with recent and future development; potential mitigation measures and ongoing monitoring of traffic circulation and lighting; coordination with Desert Sands Unified School District regarding projected student generation; zoning updates and compliance thresholds; workforce housing and affordability categories; developer participation and property owner outreach; and City REPORTS AND INFORMATIONAL ITEM NO. 25
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FINANCIAL ADVISORY COMMISSION Page 2 of 3 FEBRUARY 11, 2026 SPECIAL MEETING – MINUTES
acquisition of parcels along the Highway 111 corridor. General discussion followed regarding economic vitality, affordable housing objectives, infrastructure capacity, and long-term community impacts.
CONSENT CALENDAR ITEMS
1. RECEIVE AND FILE SPECIAL MEETING MINUTES DATED
DECEMBER 3, 2025
2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2025
3. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED NOVEMBER 30, 2025
MOTION – A motion was made and seconded by Commissioners Dorsey/Mast to approve the Consent Calendar as presented. Motion passed: ayes – 6, noes – 0, abstain – 0, absent – 1 (Niblo).
BUSINESS SESSION
1. RECEIVE AND FILE THE ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR YEAR ENDED JUNE 30, 2025
Finance Director Martinez presented the staff report, which is on file in the Finance Department.
Ryan Domino, Assurance Partner with Lance, Soil & Lunghard, LLP (LSL), provided a detailed presentation of the audit scope, process, and outcomes; highlighting the riskbased approach, interim and final audit procedures, and evaluation of internal controls, compliance and significant financial estimates, such as pension and Other PostEmployment Benefits (OPEB) liabilities; reiterated that the auditors issued an unmodified opinion on the City’s financial statements, and confirmed that the prior year’s finding regarding timeliness of reporting had been resolved; noted an accounting policy change under Governmental Accounting Standards Board (GASB) Statement 101 for compensated absences with minimal fiscal impact; and emphasized the audit was completed with full cooperation from staff.
The Commission discussed the audit team’s experience and composition, effective communication and coordination with City staff, and the timely completion of the audit.
MOTION – A motion was made and seconded by Commissioners Kiehl/Dorsey to receive and file the Annual Comprehensive Financial Report for the year ended June 30, 2025, as presented. Motion passed: ayes – 6, noes – 0, abstain – 0, absent – 1 (Niblo).
STUDY SESSION – None
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FINANCIAL ADVISORY COMMISSION Page 3 of 3 FEBRUARY 11, 2026 SPECIAL MEETING – MINUTES
DEPARTMENTAL REPORTS
1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES
Staff provided updates on current and upcoming Finance Department initiatives, noting that the Annual Comprehensive Financial Report (ACFR) has been published and the Single Audit is underway; announced that the Finance Department will be recognized during Government Finance Professionals Week, March 23-27, 2026, as part of a statewide initiative supported by the California Society of Municipal Finance Officers (CSMFO), with a City Council proclamation scheduled for March 17, 2026.
Staff highlighted upcoming City events including the hazardous waste collection event and the La Quinta Art Celebration.
2. SALES TAX UPDATE – THIRD QUARTER 2025 (JULY – SEPTEMBER) Staff provided an update on third quarter 2025 sales tax and Measure G revenues, noting continued growth across major industries, including restaurants, hotels and general consumer goods, as well as increased county and state pool allocations. Staff also reviewed changes to the City’s top 25 sales tax-generating businesses, noting that the list may fluctuate quarterly.
The Commission discussed current economic trends, consumer spending patterns, and factors influencing year-to-date revenue projections.
COMMISSIONERS’ ITEMS – None
ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Lee/Mast to adjourn this meeting at 3:43 p.m. Motion passed: ayes – 6, noes – 0, abstain – 0, absent – 1 (Niblo).
Respectfully submitted,
Amanda Guerrero, Commission Secretary
City of La Quinta, California
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PLANNING COMMISSION MINUTES Page 1 of 3 FEBRUARY 24, 2026
PLANNING COMMISSION
MINUTES
TUESDAY, FEBRUARY 24, 2026
CALL TO ORDER
A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:00 p.m. by Chairperson Hassett.
PRESENT: Commissioners Bohlinger, Guerrero, Hernandez, Hundt, McCune, Nieto, and Chairperson Hassett
ABSENT: None
STAFF PRESENT: Design and Development Director David Newell, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Senior Planner Scott Nespor, Associate Planner Jack Lima, City Attorney William Ihrke, and Commission Secretary Tania Flores
PLEDGE OF ALLEGIANCE
Commissioner McCune led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Bohlinger/Guerrero to confirm the agenda as published. Motion passed unanimously.
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. INTRODUCE NEW DESIGN AND DEVELOPMENT DIRECTOR DAVID NEWELL Design and Development Director Newell thanked former Director Castro and Planning Manager Flores for their leadership and guidance during his transition and provided a brief background on his experience and qualifications.
CONSENT CALENDAR
1. RECEIVE AND FILE MEETING MINUTES DATED SEPTEMBER 9, 2025
2. RECEIVE AND FILE MEETING MINUTES DATED OCTOBER 14, 2025
3. RECEIVE AND FILE MEETING MINUTES DATED OCTOBER 28, 2025 REPORTS AND INFORMATIONAL ITEM NO. 26
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PLANNING COMMISSION MINUTES Page 2 of 3 FEBRUARY 24, 2026 MOTION – A motion was made and seconded by Commissioner Guerrero/Chairperson Hassett to confirm the agenda as published. Motion passed unanimously.
BUSINESS SESSION
1. CONSIDER MODIFICATIONS TO THE HIGHWAY 111 DEVELOPMENT CODE AND RECOMMEND COUNCIL APPROVAL OF THE HIGHWAY 111 SPECIFIC
PLAN AND DEVELOPMENT CODE PROJECT (ENVIRONMENTAL
ASSESSMENT 2024-0002, SPECIFIC PLAN 2022-0002, ZONE CHANGE 2024- 0002, AND ZONING ORDINANCE AMENDMENT 2024-0002); CEQA: A
MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL ASSESSMENT 2024-0002, SCH# 2025050964) HAS BEEN PREPARED FOR THE PROPOSED PROJECT; LOCATION: GENERALLY NORTH OF AVENUE 48, SOUTH OF
THE COACHELLA VALLEY STORMWATER CHANNEL, EAST OF
WASHINGTON STREET AND WEST OF JEFFERSON STREET
DECLARATIONS OF COMMISSION CONTACT OR CONFLICTS: Commissioners Bohlinger, Guerrero, Hernandez, Hundt, Nieto and Chairperson Hassett each stated that they had attended meetings with Jack Tarr, a stakeholder in the Highway 111 Specific Plan area and owner of land within the Washington Park Shopping Center; City Attorney Ihrke stated that there was at no time a quorum of the commission in attendance at any meeting.
Planning Manager Flores presented the staff report, which is on file in the Design and Development Department.
Commission discussion followed regarding clarification on the City’s authority under California’s police power to regulate land use through zoning and specific plans, with clarification that no vested right exists in existing zoning absent formal entitlements; the requirement that Council-directed modifications be referred back to the Commission for review and recommendation; the current extent of the Auto-Oriented Development (AOD) overlay, including its alignment, boundaries, applicable standards, and whether autooriented uses outside the overlay should be permitted through a Conditional Use Permit (CUP) process and implications of allowing CUPs outside the AOD, noting concerns that such an approach could undermine the intent of the Specific Plan and introduce incompatible uses along the corridor; proposed extensions on Adams Street and Dune Palms Road due to existing and previously entitled uses and potential extensions along Washington Street given it’s designation as a major arterial roadway; concerns with the AODs exemption from certain frontage design standards along Highway 111, emphasizing the importance of maintaining architectural quality and a cohesive, pedestrian-oriented corridor, even for auto-oriented uses; reviewed flexibility within the code for evaluating unique or community-serving uses; potential approaches to moving the project forward, including maintaining the proposal as presented, introducing CUP allowances, or modifying the AOD boundaries and development standards. 302 CLICK HERE to Return to Agenda
PLANNING COMMISSION MINUTES Page 3 of 3 FEBRUARY 24, 2026 Commission Secretary Flores said one WRITTEN PUBLIC COMMENT was received from a Highway 111 Stakeholder, Jack Tarr, who is the managing general partner of Washington 111, LTD and Washington Park, requesting changes to permitted uses in the auto-oriented overlay and development code, which was distributed to the Commission, made public, published on the City’s website, and included in the public record of this meeting.
MOTION – A motion was made and seconded by Chairperson Hassett/Commissioner Guerrero to recommend Council approval of the redlines to the Development Code, as presented, with the Commission’s suggestions to modify the AOD boundaries and rethink the AOD use exemption from frontage design standards pertaining to Zoning Ordinance Amendment 2024-0002. Motion passed unanimously.
PUBLIC HEARINGS – None
STUDY SESSION – None
DEPARTMENTAL REPORT
Senior Planner Nespor, Associate Planner Lima, and Planning Manager Flores provided a quarterly project update to include upcoming projects, recently approved projects, projects under construction, and other updates, including the annual General Plan and Housing Element progress report, upcoming meetings, and Boards and Commission recruitment.
Staff answered questions regarding the Coachella Valley Arts and Music Line proposed along Avenue 48, the Fritz Burns park renovation project, and pedestrian safety at the Avenue 52/Avenida Bermudas roundabout.
COMMISSIONER ITEMS – None
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioner Bohlinger/Chairperson Hassett to adjourn this meeting at 6:50 p.m. Motion passed unanimously.
Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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