Agenda packet — La Quinta City Council, June 2, 2026 (part 2 of 3)

Exhibit A
Scope of Services
Desert Resort Management Security will provide a dedicated unarmed security guard to patrol Short-Term Vacation Rentals (STVRs) and city property, three days per week. The guard will be scheduled to work Friday through Sunday, from 6:00 p.m. to 2 a.m., and monitor mainly STVR properties. The Guards responsibilities will include but are not limited to:
a) Become familiar with La Quinta Municipal Codes, and Executive Orders related to STVRs.
b) Confirm complaints received by STVR Hotline and/or reporting party and document violation(s).
c) If a violation exists, contact STVR guests and local contact to inform about complaint, and request violation be corrected.
d) Contact City of La Quinta Law Enforcement when needed, such as for backup or to request Law Enforcement to handle the call due to safety concerns. e) Provide incident reports on all calls received and contacts made for Code Compliance staff to issue a citation and/or suspensions. f) Patrol suspended STVR properties to document any unauthorized rental activity while on suspension.
g) Patrol other STVR or City properties that may need to be monitored including but not limited to the following:
 La Quinta Civic Center Campus (City Hall, Wellness Center, Library, etc.)  Fritz Burns Park
 La Quinta Park
 Silver Rock Park
 X-Park
 La Quinta Museum
h) Report any criminal activity or visible hazards while on duty. 161 CLICK HERE to Return to Agenda
Exhibit A

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ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:

1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 162 CLICK HERE to Return to Agenda
Exhibit A

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its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.

Contracting Party shall require the same of all subcontractors.

2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.

3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 163 CLICK HERE to Return to Agenda
Exhibit A

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(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.

5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 164 CLICK HERE to Return to Agenda
Exhibit B

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Exhibit B
Schedule of Compensation
For the avoidance of doubt, the compensation thresholds on this Exhibit B do not include compensation for Additional Services (if any) authorized pursuant to Section 1.7 and compensated pursuant to Section 2.3 of this Agreement.

Contract Sum
Compensation for Services shall not exceed the following Contract Sum for the entire life of this Agreement including the Initial and Extended terms: One Hundred and Fifty Thousand Dollars ($150,000), to be paid for duly authorized Services performed consistent with the terms and conditions of this Agreement.

The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. 165 CLICK HERE to Return to Agenda
Exhibit C

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Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.
166 CLICK HERE to Return to Agenda
Exhibit D

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Exhibit D
Special Requirements
None
167 CLICK HERE to Return to Agenda
Exhibit E

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Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies checked below shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:

Commercial General Liability (at least as broad as ISO CG 0001):
$1,000,000 per occurrence/$2,000,000 aggregate OR
$2,000,000 per occurrence/$4,000,000 aggregate
Must include the following endorsements:

General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Automobile Liability (at least as broad as ISO CA 0001):
$1,000,000 combined single limit for bodily injury and property damage Auto Liability Additional Insured
Workers’ Compensation (per statutory requirements):

Statutory Limits / Employer’s Liability $1,000,000 per accident or disease Must include the following endorsements:

Workers’ Compensation Endorsement with Waiver of Subrogation; OR Workers’ Compensation Declaration of Sole Proprietor (if applicable) Professional Liability (Errors and Omissions):

Errors and Omissions liability insurance with a limit of not less than $1,000,000 per claim
Cyber Liability
$1,000,000 per occurrence/$2,000,000 aggregate
168 CLICK HERE to Return to Agenda
Exhibit E

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Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.

Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.

Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.

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b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.

In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.

E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.

Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.

Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.
170 CLICK HERE to Return to Agenda
Exhibit E

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E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.

3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.

4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.

5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.

6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.

7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended 171 CLICK HERE to Return to Agenda
Exhibit E

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to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.

Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.

11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.

12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.

13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.

14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.

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Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.

20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City 173 CLICK HERE to Return to Agenda
Exhibit F

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Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
174 CLICK HERE to Return to Agenda
Exhibit F

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d. Indemnification Provision for Design Professionals.

1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.

2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.

3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.

F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 175 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 10 TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC FOR THE HIGHWAY 111 CORRIDOR PROJECT NO. 2019-05

RECOMMENDATION
Approve Amendment No. 10 to the Agreement for Contract Services with GHD, Inc. for the Highway 111 Corridor Project No. 2019-05; and authorize the City Manager to execute the amendment.

EXECUTIVE SUMMARY
 The Highway 111 Corridor project seeks to address connectivity, pedestrian and bicycle-friendliness, transit, green infrastructure, economic development, and the retrofitting of the existing suburban fabric.
 In September 2020, the City entered into an Agreement for Contract Services (Agreement) with GHD, Inc. (GHD) for planning and engineering services to continue efforts to implement the Highway 111 Corridor Plan (Corridor Plan), including exploring form-based code zoning and roadway design; several amendments have been executed to amend the scope of work for these services.  Proposed Amendment No. 10 will extend the agreement term through June 30, 2027.

FISCAL IMPACT
The Capital Improvement Program (CIP) has allocated a total budget of $13,284,000 over the last 7 fiscal years (FY) for projects to be implemented along Highway 111, as shown in the table below.

Fiscal Year Funding Source Budget Allocation
2019/20 Measure G $1,000,000
2020/21 Measure G $ 250,000
2021/22 Measure G $1,000,000
2022/23 Measure G $1,000,000
2023/24 Measure G $1,000,000
2024/25 (for 2022-25) Measure G/SB1/Earmark $3,050,000/$984,000/$4,000,000 2025/26 Measure G $1,000,000
Grand Total: $13,284,000
The total agreement compensation is detailed in the table below:

CONSENT CALENDAR ITEM NO. 10
177 CLICK HERE to Return to Agenda
Section 2.1
Contract Sum
Section 2.3
Additional Compensation
5% or Less
Agreement $885,228
Amendment 1 $11,760
Amendment 2* $0
Memorandum $0 $4,272
Amendment 3 $545,523
Amendment 4* $0
Amendment 5 $15,142
Amendment 6 $0
Amendment 7* $0
Amendment 8* $0
Amendment 9 $19,873
Amendment 10 $0
TOTAL $1,477,526 $4,272
GRAND TOTAL: $1,481,798
*Costs were shifted between tasks; none were added.

BACKGROUND/ANALYSIS
The Corridor Plan was developed in 2019 to address connectivity, pedestrian and bicyclefriendliness, transit, green infrastructure, economic development, and the retrofitting of the existing suburban fabric. Recommendations for implementation of the Corridor Plan detail a strategy for improvements, recognizing the dual functions of moving vehicles and creating a safe, walkable environment, and opportunities for future development that will lead to increased economic competitiveness, neighborhood livability, and sustainability in La Quinta.

Since the Corridor Plan was developed, further planning and implementation efforts have been in progress under the current contract with GHD. Several study sessions have been held with the Council and the Planning Commission to discuss zoning for the Corridor. In December 2021, Council authorized the revised scope of work to prepare an overall Specific Plan (SP) for the entire Corridor. This approach affords a wholistic plan to create a more cohesive Corridor as is advised in the Corridor Plan.

In September 2020, the City entered into an Agreement with GHD for planning and engineering services to continue efforts to implement the Corridor Plan, including exploring form-based code zoning and roadway design.

In March 2021, the City and GHD executed Amendment No. 1, revising the scope of work to include obtaining and analyzing Street Light Data to assist with roadway design services, and additional compensation of $11,760.

In April 2021, the City and GHD executed Amendment No. 2 to amend the Time and Materials cost allocation, by Task, of Compensation for Services; the total Agreement compensation remained unchanged.
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In May 2021, the City revised the scope of services to include additional property owners and developers meeting services related to the Corridor Plan pursuant to Section 2.3 of the Agreement, and increased compensation by $4,272.

In December 2021, the City and GHD executed Amendment No. 3, which initiated Phase 4 with the revised scope, including preparation of a Specific Plan for the entire Corridor, and increased compensation by $545,523.

In July 2022, the City and GHD executed Amendment No. 4, which revised the scope of services to include additional economic development strategy and market research tasks, and California Environmental Quality Act (CEQA) documentation for the City-owned 15-acre mixed-use project site that will be part of the Highway 111 Corridor demonstration site.

In May 2023, the City and GHD executed Amendment No. 5, which allowed for 2 separate botanical surveys as a follow-up to the initial Biological Resources Report prepared by GHD, and increased compensation by $15,142.

In June 2024, the City and GHD executed Amendment No. 6, which extended the contract term through June 30, 2025.

In August 2024, the City and GHD executed Amendment No. 7, which revised the scope of services to replace Task 3, Active Transportation Program (ATP) Grant Application and Plans, Specifications, and Engineer’s Estimate (PS&E), with Task 3, Adams Street Corridor Feasibility Study; the total Agreement compensation remained unchanged.

In July 2025, the City and GHD executed Amendment No. 8, which extended the term of the Agreement through June 30, 2026, and revised the scope of services to replace remaining open tasks in Task 5 – 15-Acre Mixed Use Initial Study (IS)/Mitigated Negative Declaration (MND) with additional work within existing Task 4 items of work – Highway 111 Corridor Specific Plan; the total Agreement compensation remained unchanged.

In February 2026, the City and GHD executed Amendment No. 9, which revised the scope of services to accommodate additional work within existing Task 4 – Highway 111 Corridor Specific Plan, as outlined in detail in Exhibit A to Amendment No. 9, resulting from Council’s direction at the November 18, 2025 and January 20, 2026 public hearings to meet with developers and revise the proposed specific plan and development code as needed to present to Council at the continued public hearing on April 7, 2026; and increased compensation by $19,873.

Proposed Amendment No. 10 will extend the agreement term from July 1, 2026, through June 30, 2027; the Agreement compensation remains unchanged.

ALTERNATIVES
Staff does not recommend an alternative.

Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, PE, City Engineer/Public Works Director Attachment: 1. Amendment No. 10 to Agreement for Contract Services with GHD, Inc. 179 CLICK HERE to Return to Agenda
AMENDMENT NO. 10
TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC.

This Amendment No. 10 (“Amendment No. 10”) to Agreement for Contract Services (“Agreement”) is made and entered into as of the 2nd of June , 2026 ("Effective Date") by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253 and GHD, Inc., a Corporation (“Contracting Party”).

RECITALS
WHEREAS, on or about September 16, 2020, the City and Contracting Party entered into an Agreement to provide those services related to Highway 111 Corridor Form Based Code Planning and Engineering services, Project No. 2019-05, for the City.

Total compensation to be paid to Contracting Party was not to exceed $885,228 dollars.

The term of the Agreement was to expire on June 30, 2023 (“Initial Term”); and WHEREAS, on or about March 22, 2021, the City and Contracting Party executed Amendment No. 1 and mutually agreed to amend the following sections of the Agreement  Section 1.1 Scope of Services – to obtain and analyze Street Light Data;  Section 2.1 Contract Sum – increasing the contract amount by $11,760, resulting in a new total not to exceed the amount of $896,988 (this compensation increase was pursuant to Section 2.3 Compensation for Additional Services amounting to not more than 5% of the Contract Sum and authorized by the Contract Officer as noted above under Section 1.1); and
WHEREAS, on or about April 22, 2021, the City and Contracting Party executed Amendment No. 2 and mutually agreed to amend Section 2.1 Contract Sum “Time and Materials” assignment and cost allocation, by Task, of Compensation for Services only, without increasing the not to exceed amount of $896,988; and WHEREAS, on or about May 21, 2021, the City and Contracting Party mutually agreed to exercise Section 2.3 Compensation for Additional Services of the Agreement and include additional property owners and developers meeting services related to the Highway 111 Corridor project for an additional $4,272 in compensation in fiscal year 2020/21, amounting to 5% or less of the Contract Sum, resulting in a new total not to exceed the amount of $901,260; and
WHEREAS, on or about December 22, 2021, the City and Contracting Party executed Amendment No. 3 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 Scope of Services- removed Task 3.4, adjusted the number of hours in Task 0.4, and updated Task 4, including 4.0 through 4.8, as outlined in detail in Exhibit A of Amendment No. 3; and
 Section 2.1 Contract Sum – increase compensation by $545,523 for the additional Scope of Services listed above, for a revised total not to exceed amount of $1,446,783, as outlined in detail in Exhibit B of Amendment No. 3; and ATTACHMENT 1
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 Section 3.2 Schedule of Performance – amended as outlined in detail in the project schedule of Exhibit C of Amendment No. 3; and
WHEREAS, on or about July 18, 2022, the City and Contracting Party executed Amendment No. 4 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 Scope of Services – to include additional services as outlined in detail in Exhibit A of Amendment No. 4
 Section 2.1 Contract Sum – there is no increase in compensation for the additional services under Amendment No. 4 due to available hours within the existing scope of work. Thus, the total not to exceed amount remained at $1,446,783, as outlined in detail in Exhibit B of Amendment No. 4; and
WHEREAS, on or about May 2, 2023, the City and Contracting Party executed Amendment No. 5 and mutually agree to amend the following sections of the Agreement:
 Section 1.1 – Scope of Services of the Agreement to add Task 6, Botanist Surveys, as outlined in detail in enclosed Exhibit A to Amendment No. 5; and  Section 2.1 – Contract Sum of the Agreement shall be amended as detailed in Exhibit B of Amendment No. 5 to include compensation for the additional Scope of Services in the amount of $15,142. For a revised total not to exceed amount of $1,461,925 for the term of the Agreement, encompassing any Initial and Extended Terms; and
 Section 3.4 – Term of the Agreement to extend the contract term through June 30, 2024, “Extended Term;” and
WHEREAS, on or about June 14, 2024, the City and Contracting Party executed Amendment No. 6 and mutually agreed to amend Section 3.4 Term Agreement to extend the contract term through June 30, 2025, “Extended Term;” and WHEREAS, on or about July 11, 2024, the City and Contracting Party executed Amendment No. 7 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 – Scope of services of the Agreement to replace Task 3 – ATP Grant Application and Plans, Specifications and Engineer’s Estimate (PS&E), with Task 3 – Adams Street Corridor Feasibility Study as outlined in detail in enclosed Exhibit A of Amendment No. 7
 Section 2.1 Contract Sum of the Agreement shall be amended as detailed in Exhibit B of Amendment No. 7 reallocating compensation for tasks and noting that there is no additional compensation for the changes in the Scope of Work pursuant to Amendment No. 7, and the total not to exceed amount remains $1,461,925; and WHEREAS, on or about July 1, 2025, the City and Contracting Party executed Amendment No. 8 and mutually agreed to amend the following sections of the Agreement:
 Section 1.1 – Scope of services of the Agreement to replace remaining open tasks in Task 5 – 15-Acre Mixed Use IS/MND, with additional work within existing Task 4 items of work – Highway 111 Corridor Specific Plan
 Section 2.1 Contract Sum of the Agreement to reallocate compensation for Tasks 4 and 5 and noting that there is no additional compensation for the changes in the Scope of Work pursuant to Amendment No. 8, and the total not to exceed amount remains $1,461,925
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 Section 3.4 Term of the Agreement to extend the contract term through June 30, 2026 “Extended Term;” and
WHEREAS, on or about February 3, 2026, the City and Contracting Party executed Amendment No. 9 and mutually agreed to amend the following sections of the agreement:
 Section 1.1 – Scope of Services of the Agreement to add additional work within existing Task 4 – Highway 111 Corridor Specific Plan as outlined in detail in enclosed Exhibit A to Amendment No. 9 to include further meetings with developers and revisions to the specific plan and development code as necessary in response to the continuance of the public hearing as directed by Council at the November 18, 2025 and January 20, 2026 meetings  Section 2.1 Contract Sum of the Agreement as detailed in Exhibit B to Amendment No. 9, to include compensation for the additional Scope of Services in the amount of $19,873, for a revised total not to exceed amount of $1,481,798 for the term of the Agreement, encompassing any Initial and Extended Terms; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 3.4 – Term of the Agreement to extend the Term of the Agreement from July 1, 2026 through June 30, 2027 “Extended Term”.

NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:

AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:

1. Section 3.4 Term is amended to read as follows:

3.4 Term. Unless earlier terminated in accordance with provisions of Article 8.0 of this Agreement, the term of this agreement shall commence on September 16, 2020, and terminate on June 30, 2023 (“Initial Term”). The Term of this Agreement was extended via Amendment No. 5 from July 1, 2023, through June 30, 2024; via Amendment No. 6 from July 1, 2024, through June 30, 2025; via Amendment No. 8 from July 1, 2025, through June 30, 2026; and Amendment No. 10 shall extend the Term from July 1, 2026, through June 30, 2027 (“Extended Terms”). This Agreement may be extended for an additional 1-year term, upon mutual agreement by both parties and executed in writing.

In all other respects, the original Agreement shall remain in effect. 182 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No. 10 to the Agreement on the respective dates set forth below.

CITY OF LA QUINTA, GHD, Inc. Corporation
a California municipal corporation
____ ____
JON McMILLEN, City Manager Todd Tregenza
City of La Quinta, California Senior Project Manager
Dated: __________________ Dated: _________________
ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED MARCH 31, 2026

RECOMMENDATION
Receive and file revenue and expenditure report dated March 31, 2026.

EXECUTIVE SUMMARY
• The report summarizes the City’s year-to-date (YTD) and month-to-date (MTD) revenues and expenditures for March 2026 (Attachment 1).
• These reports are also reviewed by the Financial Advisory Commission.

FISCAL IMPACT – None.

BACKGROUND/ANALYSIS
Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports:

Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2025 for fiscal year 2025/26.

Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year, including any carryovers from fiscal year 2024/25.

Period Activity – represents actual revenues received and expenditures outlaid in the reporting month.

Fiscal Activity – represents actual revenues received and expenditures outlaid YTD.

Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount.

Percent Used – represents the percentage activity as compared to budget YTD.

CONSENT CALENDAR ITEM NO. 11
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Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings.

Prepared by: Rosemary Hallick, Principal Management Analyst Approved by: Claudia Martinez, Finance Director/City Treasurer Attachment: 1. Revenue and Expenditure Report for March 31, 2026

MTD YTD
YTD
Percent of
Budget YTD
YTD
Percent of
Budget
General Fund (GF) $ 10,796,471 $ 57,217,237 59.18% 51,763,122 $ 59.02% All Funds $ 21,009,019 $ 112,422,030 43.29% 83,000,116 $ 38.18%

MTD YTD
YTD
Percent of
Budget YTD
YTD
Percent of
Budget
General Fund $ 9,150,058 $ 62,530,951 45.72% 41,141,639 $ 38.77% Payroll (GF) $ 1,072,851 $ 9,250,389 60.73% 8,562,291 $ 60.60% All Funds $ 20,412,594 $ 118,595,266 42.10% 91,433,627 $ 37.99% March 2026 Revenues Comparison to 2025
March 2026 Expenditures Comparison to 2025
General Fund Non-General Fund
Transient Occupancy (Hotel) Tax $ 1,828,651 Allocated Interest $ 1,300,965 Measure G Sales Tax $ 1,495,809 County Government Revenue -Library/Museum $ 1,259,029 Sales Tax $ 1,269,613 SilverRock Green Fees $ 541,894
Franchise Taxes - Burrtec $ 446,539 County Sales Tax (Measure A) $ 199,079 Document Transfer Tax $ 104,453 Gas Tax $ 167,752
General Fund Non-General Fund
Sheriff Contract (Dec-Jan) $ 1,263,090 Capital Improvement Program - Construction(1) $ 3,047,844 Marketing & Tourism Promotions $ 113,436 Debt Service Payments- Successor Agency Bonds(2) $ 1,534,685 Parks Landscape Maintenance Contract $ 95,819 SilverRock Maintenance $ 181,730 Community Experiences $ 92,236 Lighting & Landscape Maintenance Contract $ 133,083 Parks Maintenance/Services $ 45,698 Capital Improvement Program - Design(3) $ 99,148 .

Top Five Revenue/Income Sources for March
Top Five Expenditures/Outlays for March
(2)Interest and principal payments for redevelopment bonds, funded by dedicated Redevelopment Property Tax Trust Fund (RPTTF) revenue. (3)CIP Design: Design services associated with multiple ongoing projects including Washington St./CV Link connector, Village parking study, Avenue 52/Jefferson roundabout, Avenue 50/Washington St. sidewalks, and Avenue 50 bridge. (1)CIP Construction: Fritz Burns Park and pavement management plan (PMP) slurry seal/pavement rehab. 186 CLICK HERE to Return to Agenda

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City Council Month Revenue Report
Group Summary
For Fiscal: 2025/26 Period Ending: 03/31/2026
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Fun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 92,242,254.00 96,677,254.00 10,796,471.43 57,217,237.06 -39,460,016.94 59.18% 105 - DISASTER RECOVERY FUND 172,000.00 5,165,504.00 0.00 88,207.53 -5,077,296.47 1.71% 201 - GAS TAX FUND 3,217,705.00 3,217,705.00 1,167,751.82 2,378,306.93 -839,398.07 73.91% 202 - LIBRARY & MUSEUM FUND 4,420,000.00 4,420,000.00 1,259,362.50 2,150,166.68 -2,269,833.32 48.65% 203 - PUBLIC SAFETY FUND (MEASURE G) 6,000.00 6,000.00 0.00 3,043.40 -2,956.60 50.72% 210 - FEDERAL ASSISTANCE FUND 160,100.00 314,033.00 0.00 138,248.03 -175,784.97 44.02% 212 - SLESA (COPS) FUND 121,000.00 121,000.00 0.00 163,807.66 42,807.66 135.38% 215 - LIGHTING & LANDSCAPING FUND 3,862,100.00 3,862,100.00 2,800,000.00 3,358,812.41 -503,287.59 86.97% 221 - AB 939 - CALRECYCLE FUND 91,000.00 91,000.00 13,899.67 51,607.86 -39,392.14 56.71% 223 - MEASURE A FUND 1,900,000.00 1,900,000.00 199,078.51 1,226,540.88 -673,459.12 64.55% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 10,000.00 10,000.00 0.00 7,217.00 -2,783.00 72.17% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,400.00 5,400.00 0.00 0.00 -5,400.00 0.00% 230 - CASp FUND, AB 1379 24,000.00 24,000.00 1,692.00 16,163.55 -7,836.45 67.35% 231 - SUCCESSOR AGCY PA 1 RORF 20,333,000.00 20,333,000.00 736.72 5,156,168.42 -15,176,831.58 25.36% 235 - SO COAST AIR QUALITY FUND 57,000.00 57,000.00 0.00 31,739.41 -25,260.59 55.68% 237 - SUCCESSOR AGCY PA 1 ADMIN 12,320.00 12,320.00 0.00 3,145.00 -9,175.00 25.53% 241 - HOUSING AUTHORITY 1,666,000.00 1,666,000.00 27,555.00 1,023,335.87 -642,664.13 61.42% 243 - RDA LOW-MOD HOUSING FUND 130,000.00 130,000.00 0.00 70,744.32 -59,255.68 54.42% 247 - ECONOMIC DEVELOPMENT FUND 109,000.00 109,000.00 8,179.97 95,391.10 -13,608.90 87.51% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 86,000.00 86,000.00 22,542.07 71,206.76 -14,793.24 82.80% 250 - TRANSPORTATION DIF FUND 579,000.00 579,000.00 135,528.30 582,410.50 3,410.50 100.59% 251 - PARKS & REC DIF FUND 203,000.00 203,000.00 53,196.00 254,686.15 51,686.15 125.46% 252 - CIVIC CENTER DIF FUND 160,000.00 160,000.00 32,047.32 167,640.79 7,640.79 104.78% 253 - LIBRARY DEVELOPMENT DIF 30,500.00 30,500.00 10,026.00 42,918.00 12,418.00 140.71% 254 - COMMUNITY & CULTURAL CENTERS DIF 95,000.00 95,000.00 24,148.00 117,707.54 22,707.54 123.90% 257 - FIRE PROTECTION DIF 51,000.00 51,000.00 9,586.04 51,512.45 512.45 101.00% 259 - MAINTENANCE FACILITIES DIF FUND 47,000.00 47,000.00 9,864.06 37,634.48 -9,365.52 80.07% 270 - ART IN PUBLIC PLACES FUND 181,000.00 181,000.00 55,256.56 136,433.34 -44,566.66 75.38% 299 - INTEREST ALLOCATION FUND 0.00 0.00 1,300,964.90 2,617,100.98 2,617,100.98 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,000.00 10,001,000.00 0.00 10,000,000.00 -1,000.00 99.99% 401 - CAPITAL IMPROVEMENT PROGRAMS 24,293,033.00 96,060,407.98 0.00 13,843,871.49 -82,216,536.49 14.41% 501 - FACILITY & FLEET REPLACEMENT 1,745,500.00 1,745,500.00 397,375.00 1,308,926.20 -436,573.80 74.99% 502 - INFORMATION TECHNOLOGY 4,195,000.00 4,195,000.00 1,059,082.97 3,347,556.98 -847,443.02 79.80% 503 - PARK EQUIP & FACILITY FUND 1,035,000.00 1,035,000.00 246,250.00 799,358.78 -235,641.22 77.23% 504 - INSURANCE FUND 1,395,941.00 1,395,941.00 344,735.25 1,042,542.26 -353,398.74 74.68% 601 - SILVERROCK RESORT 5,470,000.00 5,470,000.00 1,221,184.52 4,373,389.87 -1,096,610.13 79.95% 760 - SUPPLEMENTAL PENSION PLAN 7,000.00 7,000.00 5,000.00 5,851.04 -1,148.96 83.59% 761 - CERBT OPEB TRUST 40,000.00 40,000.00 8,983.04 150,600.24 110,600.24 376.50% 762 - PARS PENSION TRUST 200,000.00 200,000.00 -201,478.21 290,799.29 90,799.29 145.40% Report Total: 168,353,853.00 259,703,664.98 21,009,019.44 112,422,030.25 -147,281,634.73 43.29% ATTACHMENT 1
Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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City Council Month Expense Report
Group Summary
For Fiscal: 2025/26 Period Ending: 03/31/2026
Fiscal
Activity
Variance
Favorable
(Unfavorable)
Period
Activity Fun…
Current
Total Budget
Original
Total Budget
Percent
Used
101 - GENERAL FUND 92,822,188.00 136,774,095.58 9,150,058.44 62,530,951.10 74,243,144.48 45.72% 105 - DISASTER RECOVERY FUND 4,993,504.00 4,993,504.00 4,993,504.00 4,993,504.00 0.00 100.00% 201 - GAS TAX FUND 3,224,885.00 5,369,867.76 292,886.78 2,321,570.96 3,048,296.80 43.23% 202 - LIBRARY & MUSEUM FUND 3,149,391.00 5,187,850.74 49,847.03 1,044,846.62 4,143,004.12 20.14% 210 - FEDERAL ASSISTANCE FUND 160,000.00 313,933.00 0.00 138,248.03 175,684.97 44.04% 212 - SLESA (COPS) FUND 100,000.00 100,000.00 0.00 0.00 100,000.00 0.00% 215 - LIGHTING & LANDSCAPING FUND 3,854,500.00 4,354,500.00 275,925.09 2,427,799.07 1,926,700.93 55.75% 221 - AB 939 - CALRECYCLE FUND 205,000.00 205,000.00 7,193.41 62,834.31 142,165.69 30.65% 223 - MEASURE A FUND 1,124,132.00 4,834,347.80 0.00 715,566.67 4,118,781.13 14.80% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 10,000.00 10,000.00 0.00 10,335.00 -335.00 103.35% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 5,000.00 5,000.00 0.00 4,496.98 503.02 89.94% 230 - CASp FUND, AB 1379 5,500.00 5,500.00 0.00 892.80 4,607.20 16.23% 231 - SUCCESSOR AGCY PA 1 RORF 4,271,147.00 4,271,147.00 1,534,685.24 16,650,330.06 -12,379,183.06 389.83% 235 - SO COAST AIR QUALITY FUND 40,000.00 40,000.00 9,907.34 9,907.34 30,092.66 24.77% 237 - SUCCESSOR AGCY PA 1 ADMIN 11,000.00 11,000.00 0.00 3,725.00 7,275.00 33.86% 241 - HOUSING AUTHORITY 1,709,533.00 2,127,233.00 109,574.03 1,178,669.56 948,563.44 55.41% 243 - RDA LOW-MOD HOUSING FUND 325,000.00 374,200.00 0.00 375,000.00 -800.00 100.21% 247 - ECONOMIC DEVELOPMENT FUND 31,500.00 31,500.00 0.00 3,583.85 27,916.15 11.38% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016) 150,000.00 150,000.00 0.00 0.00 150,000.00 0.00% 250 - TRANSPORTATION DIF FUND 979,109.00 3,377,883.19 0.00 520,297.93 2,857,585.26 15.40% 251 - PARKS & REC DIF FUND 0.00 648,950.00 0.00 0.00 648,950.00 0.00% 252 - CIVIC CENTER DIF FUND 0.00 249,925.00 0.00 0.00 249,925.00 0.00% 253 - LIBRARY DEVELOPMENT DIF 15,000.00 15,000.00 0.00 25,467.00 -10,467.00 169.78% 254 - COMMUNITY & CULTURAL CENTERS DIF 482,561.00 792,914.42 0.00 0.00 792,914.42 0.00% 259 - MAINTENANCE FACILITIES DIF FUND 362,526.00 362,526.00 0.00 331,895.68 30,630.32 91.55% 270 - ART IN PUBLIC PLACES FUND 233,000.00 689,252.37 13,583.19 107,464.47 581,787.90 15.59% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 1,000.00 1,000.00 750.00 750.00 250.00 75.00% 401 - CAPITAL IMPROVEMENT PROGRAMS 24,293,033.00 91,418,185.87 3,322,755.56 17,315,436.99 74,102,748.88 18.94% 501 - FACILITY & FLEET REPLACEMENT 1,745,913.00 2,477,526.55 46,528.08 556,593.30 1,920,933.25 22.47% 502 - INFORMATION TECHNOLOGY 4,195,820.00 4,295,820.00 50,672.63 1,579,106.90 2,716,713.10 36.76% 503 - PARK EQUIP & FACILITY FUND 935,000.00 1,435,000.00 2,613.31 520,911.23 914,088.77 36.30% 504 - INSURANCE FUND 1,242,600.00 1,242,600.00 408.78 1,185,001.86 57,598.14 95.36% 601 - SILVERROCK RESORT 5,517,000.00 5,517,000.00 548,124.55 3,938,549.85 1,578,450.15 71.39% 760 - SUPPLEMENTAL PENSION PLAN 12,850.00 12,850.00 0.00 12,832.86 17.14 99.87% 761 - CERBT OPEB TRUST 1,500.00 1,500.00 415.79 1,229.66 270.34 81.98% 762 - PARS PENSION TRUST 30,000.00 30,000.00 3,160.59 27,466.83 2,533.17 91.56% Report Total: 156,239,192.00 281,726,612.28 20,412,593.84 118,595,265.91 163,131,346.37 42.10% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers.
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Fund # Name Notes
101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund.
105 Disaster Recovery Fund
Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources.
212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities.

Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources.
220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939.
223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP) Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund
Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA).
235 SO Coast Air Quality Fund (AB2766, PM10) Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766.
237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,.
244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks.
275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements.

This bond was fully paid in October 2018.
401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements.
501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account) Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB) For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account) For all pension-related benefits and unfunded liabilities.

Fund Descriptions

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City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: APPROVE CANCELLING THE REGULAR CITY COUNCIL MEETINGS OF JULY 7, AUGUST 18, AND SEPTEMBER 1, 2026

RECOMMENDATION
Approve cancelling the regular City Council meetings of July 7, August 18, and September 1, 2026.

EXECUTIVE SUMMARY
 Council traditionally modifies its meeting schedule during summer months if there are no known time-sensitive matters requiring Council action.  Advance notice of cancelled meetings allows Councilmembers, staff, and the public to properly plan for deadlines and workflow.

FISCAL IMPACT
There would be cost savings consisting of the time and materials associated with production of agenda packets.

BACKGROUND/ANALYSIS
The City Manager and Executive Team have reviewed the items requiring Council consideration, and all matters that require Council review have been scheduled for the July 21, August 4, and September 15, 2026, meetings.

The recommended summer meeting schedule is as follows:
 July 7 CANCELLED
 July 21 regular meeting
 August 4 regular meeting
 August 18 CANCELLED
 September 1 CANCELLED
 September 15 regular meeting
Should a pressing situation or matter require Council direction or action before the next regular meeting, a special meeting will be called.

ALTERNATIVES
Council may select alternate dates for cancelled meetings, cancel only one meeting, cancel two meetings, or cancel no meetings.

Prepared by: Olivia Rodriguez, Deputy City Clerk
Approved by: Monika Radeva, City Clerk
BUSINESS SESSION ITEM NO. 1
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City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO APPROVE AMENDED AND RESTATED

RULES OF PROCEDURE FOR PUBLIC MEETINGS AND RELATED FUNCTIONS AND

ACTIVITIES OF THE CITY COUNCIL

RECOMMENDATION
Adopt Resolution to approve Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities of the City Council.

EXECUTIVE SUMMARY
 Due to changes in law, policy and/or practice, the City’s Rules of Procedure are examined and updated periodically.
 Senate Bill 707 (SB 707) [Stats. 2025, Ch. 327, Durazo], approved by the Governor in October 2025, substantially amended the Ralph M. Brown Act (Brown Act) [Gov.

Code §§ 54950-54963].
 On December 2, 2025, staff provided an overview of the newly added and revised requirements imposed on public agencies by SB 707.
 To ensure compliance and alignment with the Brown Act, proposed are Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities of the City Council (Council Rules of Procedure).

FISCAL IMPACT
The City’s current information technology, audio-visual, and public meeting live streaming systems and infrastructure are sufficient to accommodate the additional teleconferencing requirements imposed by SB 707; therefore, no funding is requested at this time.

BACKGROUND/ANALYSIS
The City periodically reviews its policies and procedures to ensure compliance with state law and alignment with best practices; and Council implements revisions if necessary.

The current Council Rules of Procedure were adopted via Resolution No. 2022-027 on August 2, 2022.

In October 2025, the Governor approved SB 707, which substantially amended the Brown Act; and necessitated revisions to the Council Rules of Procedure.

BUSINESS SESSION ITEM NO. 2
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On December 2, 2025, Council received an overview of the newly added and revised requirements imposed on public agencies by SB 707, including the following:
1) Eligible Legislative Body [Gov. Code § 54953.4, subdivision (e), subparagraph (2)(A)] The Brown Act includes several disjunctive definitions for an “eligible legislative body,” and the one applicable to La Quinta is “A city council of a city with population of 30,000 or more.” 2) Teleconference and Telephonic Accessibility
(A) Teleconference and Telephonic Accessibility for Members of the Public [Gov. Code § 54953.4, subdivision (b), subparagraph (1)(A)(i)(I)(ia)] Effective July 1, 2026, the Brown Act requires all open and public meetings of the “eligible legislative body” to include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audio-visual platform, except if adequate telephonic or internet service is not operational at the meeting location.

The City will facilitate telephonic and teleconference accessibility for public meetings via the Zoom Webinar audio-visual platform which will be available in real-time to participants. (B) Teleconference and Telephonic Accessibility for Members of the City Council [Gov. Code § 54953]
The Brown Act authorizes the use of teleconference and telephonic accessibility for the benefit of the public and the City Council in connection with attending any public meeting, subject to compliance with the provisions of the Brown Act [Gov. Code § 54953, subdivision (b), subparagraph (1)].

The statute explicitly states that teleconference does not include watching or listening to a public meeting via webcasting or other similar medium that does not permit members to interactively speak, discuss, or deliberate on matters [Gov. Code § 54953, subdivision (e), subparagraph (2)(B).

Pursuant to the Brown Act, the following 4 teleconference options may be used, each of which has been detailed in Section 1.8 of the enclosed Council Rules of Procedure:
(a) Traditional teleconference from alternative physical location [Gov. Code § 54953(b)(3)] (b) Teleconference during a proclaimed state of emergency or local emergency [Gov.

Code § 54953.8.2]
(c) Teleconference due to disability [Gov. Code § 54953(c)] (d) Teleconference due to just cause [Gov. Code § 54953.8 and § 54953.8.3] 3) Closed captions for two-way audio-visual platform
[Gov. Code § 54953.4, subdivision (b), subparagraph (1)(A)(ii)] The Brown Act requires agencies to activate any automatic captioning function during public meetings if such feature is available through the audio-visual platform used to facilitate remote public access.
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Closed captions in English and Spanish, as well as myriads of other languages, are available through the City’s telephonic and teleconference accessibility for public meetings facilitated via the Zoom Webinar audio-visual platform, which is available in real-time to all teleconference participants.

Closed captions in English and Spanish are also available through the City’s video streaming service (Cablecast) for live and archived public meetings. 4) Disruption Policy of Telephonic or Internet Service During Public Meetings [Gov. Code § 54953.4, subdivision (b), subparagraph (1)(A)(i)(ib)] The Brown Act requires Council to adopt a policy, before July 1, 2026, outlining procedures for recessing a public meeting for at least 1 hour, or until services are restored, in the event the telephonic or internet services enabling remote public access are disrupted; and requires the agency to make good faith efforts to restore services.

Upon reconvening the open session, if the telephonic or internet service has not been restored, the Council shall adopt a finding by roll-call vote that good faith efforts to restore service were made pursuant to the City’s adopted disruption policy. 5) Translation
(A) Applicable Languages [Gov. Code § 54953.4, subdivision (e), subparagraph (1)(A)] The Brown Act defines “applicable languages” as “… languages, according to data from the most recent American Community Survey, spoken jointly by 20% or more of the applicable population, provided that 20% or more of the population that speaks that language in that city or county speaks English less than ‘very well.’”
Spanish has been identified as an applicable language for the City pursuant to the 2024 U.S.

Census data, included as Attachment 1 to the Resolution. 195 CLICK HERE to Return to Agenda
(B) Translation During Public Meetings
[Gov. Code § 54953.4, subdivision (b), subparagraph (2)(A)] The Brown Act requires Council to reasonably assist members of the public who request translation or interpretation during its public meetings; and shall publicize instructions on how to request assistance.

The City’s “Public Meetings” dedicated webpage includes instructions on how to request and access closed captions, translation, interpretation, and disability assistance for public meetings under the “Translation, Closed Captions, Interpretation, and Disability Accessibility” section of the webpage (www.laquintaca.gov/PublicMeetings), as well as the “Public Notices” and “Teleconference” sections of all published Council agendas.

As noted under No. 3 above of this report, closed captions in English and Spanish, and other languages, are available through the City’s video streaming service; and in real-time through the Zoom Webinar audio-visual platform used to facilitate remote public access.

In-person interpretation services require a 72-hour advance notice in order to secure a licensed professional interpreter; a 24-hour advance notice is recommended for hearing assistance special equipment.
(C) Translation of Agendas [Gov. Code § 54953.4, subdivision (c), subparagraph (1)(A)] Subparagraph (5) of this statute specifically states, “For the purposes of this section, the agenda does not include the entire agenda packet.”
The Brown Act requires the agency to:
(a) Translate the agenda only into all applicable languages and to post it at the same time with the English agenda and packet materials in accordance with Gov. Code § 54954.2., and
(b) Include teleconference instructions in the applicable language(s) describing how to attend Council meetings by the telephonic or internet-based service option, including any requirements for registration for public comments, if required by the remote public access platform used.

Effective July 1, 2026, Council agendas will be translated into Spanish and published simultaneously with the English agenda and related materials. (D) Translation of Internet Webpage [Gov. Code § 54953.4, subdivision (c), subparagraph (1)(B)]
The Brown Act requires the agency’s internet webpage dedicated to public meetings and accessible through a prominent direct link posted on the agency’s website home page to 196 CLICK HERE to Return to Agenda
include the same information translated in all applicable languages; and provides that the translations made using a digital translation service shall be satisfactory.

Prior to July 1, 2026, the City’s Public Meetings webpage will be updated to include all information posted in both English and Spanish.
(E) Translated Agenda Posting [Gov. Code § 54953.4, subdivision (c), subparagraph (3)] The Brown Act requires Council to make available a physical location that is freely accessible to the public in reasonable proximity to the physical location in which the agenda and translations are posted; and shall allow members of the public to post additional translations of the agenda in that location.

The City generally posts, and has historically posted, printed copies of the agenda at the bulletin board located at the designated physical places pursuant to the City’s Rules of Procedure for Public Meetings. An additional bulletin board, freely accessible to the public was installed at City Hall to comply with this new posting requirement and is available for public postings for translations of the agenda, if any member of the public wishes to do so.

Subparagraph (4) of this statute specifically states: “The eligible legislative body is not responsible for the content or accuracy of any translation provided pursuant to this subdivision. No action shall be commenced or maintained against an eligible legislative body arising from the content, accuracy, posting, or removal of any translation provided by the eligible legislative body or posted by any person pursuant to this subdivision.” A disclaimer notice to this effect is posted at the top of the bulletin board as shown in the image above.
6) Public Participation
[Gov. Code § 54953.4, subdivision (b), subparagraph (3) – (A) and (B)] To encourage public participation, the legislative body shall provide for the following:
(A) A system for accepting and fulfilling requests for meeting agendas and documents through email or other electronic platforms – the City has such a system in place and accommodates all requests electronically via email at
[email protected].
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(B) Internet webpage dedicated to public meetings and accessible through a prominent direct link posted on the agency’s website home page – the City has a webpage dedicated to public meetings accessible directly from the City’s internet homepage at www.laquintaca.gov via a dedicated button widget, as well as under “Our City” contextual menu from the top ribbon of the home page.
(C) General explanation of the public meeting process – the City’s “Public Meetings” webpage includes a summary of the public meeting process. (D) Procedures for verbal and written public comments, both for in-person and remote participation – the City’s “Public Meetings” webpage includes language regarding the process for providing verbal and written public comments, as well as its published agendas.
(E) Calendar of all public meeting dates, to include the date, time, and location of each public meeting – the City’s maintains a calendar of all public meetings and events citywide, a link to which is also included in the “Public Meetings” webpage.

The Calendar is accessible directly from the City’s website home page at www.laquintaca.gov via a dedicated button widget and from its top ribbon menu. 198 CLICK HERE to Return to Agenda
(F) Agenda posted online pursuant to Brown Act requirements – the City posts all agendas and related agenda packet materials for all public meetings on its internet website – (1) on the “Calendar” as well as on the individual dedicated webpages for Council, Boards, Commissions, and Committees, (2) it is also accessible through the “Public Meetings” webpage, as shown in the images below, and (3) it is accessible through a contextual menu under “Our City.”
7) Public Outreach
[Gov. Code § 54953.4, subdivision (b), subparagraph (3)(C)] The Brown Act provides for agencies to make reasonable efforts, as determined by the legislative body, to invite participation from groups that do not traditionally participate in public meetings, including non-English speaking communities.

The statute states in pertinent part “… Legislative bodies shall have broad discretion in the choice of reasonable effort they make under this subparagraph. No action shall be commenced or maintained against an eligible body arising from failing to provide public meeting information to any specific group pursuant to this subparagraph.”
The City is committed to promoting transparency, accessibility, and broad public participation in its public meetings. The City currently uses a variety of communication methods to inform the public of meetings and opportunities to participate, including but are not limited to:
postings on the City’s online calendar and Public Meetings webpage; automatic email and text notifications via its Quail Mail subscription service; the City’s weekly newsletter; local publications such as The Gem; and social media platforms such as Facebook and NextDoor. 199 CLICK HERE to Return to Agenda
The following revisions to the Council Rules of Procedure, included as Exhibit A to the resolution, are proposed in accordance with the Brown Act:
 “Section 1.1 – Meeting Locations” was added. This caused renumbering former Sections 1.1 through 1.6.
 “Sections 1.7 and 1.8” (former numbering) was deleted as they are no longer in effect, and referred to teleconference accessibility for public meetings during a proclaimed state of emergency.
 “Section 1.8 – Teleconference and Telephonic Accessibility for Public Meetings of the City Council” was added, which includes several subsections noting the procedure and requirements as it relates to:
 Subsection 1.8.1 for members of the public;
 Subsection 1.8.2 for members of the City Council
 (A) Traditional Teleconference from Alternative Physical Location  (B) Teleconference During a Proclaimed State of Emergency or Local Emergency
 (C) Teleconference due to Disability
 (D) Teleconference due to Just Cause
 “Section 1.9 – Disruption Policy of Telephonic or Internet Service During Public Meetings” was added
 “Section 1.10 – Translation and Captions” was added
 “Section 1.11 – Public Outreach and Reasonable Efforts” was added  Additional minor language revisions throughout the document have been made to ensure clarity, and text consistency and alignment with current terms.

If adopted, the proposed resolution will go into effect immediately and will supersede and replace the applicability of the current resolution.

ALTERNATIVES
Council may adopt this resolution amending the Council Rules of Procedure as proposed, revise the proposed amendments, or apply additional amendments.

Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachment: 1. Resolution No. 2026-xxx
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RESOLUTION NO. 2026 – XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LA QUINTA, CALIFORNIA, ADOPTING AMENDED AND

RESTATED RULES OF PROCEDURE FOR CITY COUNCIL

PUBLIC MEETINGS AND RELATED FUNCTIONS AND

ACTIVITIES
WHEREAS, Section 2.04.040 of the La Quinta Municipal Code and California Government Code section 54954(a) [Brown Act] require the City Council to adopt rules of procedure to govern the conduct of its meetings and any of its other functions and activities pertaining thereto; and
WHEREAS, due to changes in law, policy and/or practice, the City’s current “Rules of Procedure” are examined and updated periodically; and WHEREAS, this resolution shall supersede Council Resolution No. 2022-027, adopted on August 2, 2022, establishing the Amended and Restated Rules of Procedure for City Council Meetings and Related Functions and Activities.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The Amended and Restated Rules of Procedure for City Council meetings and related functions and activities, attached hereto as “Exhibit A” and incorporated herein by reference, are hereby adopted.

SECTION 2. This Resolution supersedes City Council Resolution No. 2022-027, adopted on August 2, 2022.

SECTION 3. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure accuracy and consistency of the text.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this day of June 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1
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Resolution No. 2026 – XXX
Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: __________, 2026

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________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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AMENDED AND RESTATED

RULES OF PROCEDURE

FOR CITY COUNCIL MEETINGS

AND RELATED FUNCTIONS AND ACTIVITIES

PURPOSE
The purpose and intent of the City Council in adopting the within rules shall be to provide directory guidelines relating to the conduct of the public business by or on behalf of the City Council, and in the event of any noncompliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law.

The rules of procedure set herein shall be in addition to the provisions of the Ralph M. Brown Act (Brown Act) [Gov.ernment Code section §§ 54950 – 54963 et seq.] and all other applicable State law and La Quinta Municipal Code (LQMC) provisions. In the event of a conflict between the rules set by the City Council in this Resolution and State law, the provisions in State law shall prevail.

APPLICABILITY
Unless otherwise provided by resolution of the City Council, a city authority, or city agency, the rules of procedure outlined below apply to the following city-established entities:
 La Quinta City Council
 La Quinta Housing Authority
 La Quinta Financing Authority
 Successor Agency to the La Quinta Redevelopment Agency

1. MEETINGS

1.1 MEETING LOCATIONS:

In accordance with the Brown Act [Gov. Code § 54953.8(c)], the following are the City’s locations designated for public meetings, which allow for teleconference accessibility:
 City Hall, located at 78495 Calle Tampico, La Quinta, California 92253  City Council Chamber (primary location per LQMC § 2.04.020)  Study Session Meeting Room (alternative location)
 Wellness Center, located at 78450 Avenida La Fonda, La Quinta, California 92253  Multipurpose Room (alternative location)

1.2 REGULAR MEETINGS:

The City Council of the City of La Quinta shall hold regular meetings in the place specified in theLa Quinta Municipal Code (LQMC) § 2.04.020, on the first and third Tuesdays of each month [LQMC § 2.04.010]. The open session portion of regular meetings shall begin at 4:00

EXHIBIT A
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p.m. The Closed Session portion of regular meetings, if needed, may begin between 2:00 p.m. and 4:00 p.m., or may be scheduled any time before meeting adjournment in accordance with a duly noticed agenda. The public hearing portion of the meeting shall be the time set forth in the published public hearing notice, or if none is required, the time set forth in the posted agenda.

When the day for a regular meeting of the City Council falls on a legal holiday, no meeting shall be held on that day; rather, such meeting shall be held at the same hour on the next business day unless otherwise determined by the City Council.

1.3 ADJOURNED MEETINGS:

Any meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened.

1.4 SPECIAL MEETINGS:

Special Meetings may be called by the Mayor or majority of members on 24-hour notice, as set forth in the Brown Act [Gov.ernment Code §§sections 36807 and 54956, subdivisions (a), (b), and (c). To avoid a series of communications by a majority of members in contravention to the Brown Act [Gov.ernment Code §section 54952.2(b)], any member other than the Mayor seeking to call a special meeting shall deliver, individually and separately from other members, a request to call a special meeting, and any matter(s) to be considered therein, to the City Manager and City Clerk. If a request to call a special meeting is received by the City Manager and City Clerk by a majority of members, other than the Mayor, prior to the next regular meeting, the City Manager and City Clerk shall reschedule and call for the special meeting pursuant to the Brown Act and these Rules of Procedure. Only matters contained in the notice may be considered and no ordinances (other than urgency ordinances) may be adopted, nor may matters concerning the salaries, salary schedules, stipend, bonus or compensation paid in the form of fringe benefits, of the City Manager, any Department head, or any employee whose position is held by an employment contract, be acted upon. Notice of special meetings shall be posted in accordance with Section 1.54 below.

1.5 NOTICE OF MEETINGS. POSTING OF AGENDAS:

The City Clerk, or designee, shall post a meeting agenda in the following locations at least 72 hours before each regular meeting of the City Council [Gov. Code § 54954.2]:
a) The City’s internet website, accessible directly from the City’s home page through the “Calendar/Public Meetings” and “Public Meetings” icon links; and b) The public bulletin board, located outside, near the entrance to La Quinta City Hall, at 78495 Calle Tampico, La Quinta, California 92253.
1) The public bulletin board located outside the Village Post Office at 51321 Avenida Bermudas;
2) The public bulletin board located outside the Stater Bros. Supermarket at 78630 Highway 111;
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3) The public bulletin board located outside La Quinta City Hall at 78495 Calle Tampico; and
4) The City’s internet web site.

The City Council finds and determines that all locations are freely accessible to the public and the City Council further finds and determines that in accordance with the Brown Act [Gov. Code § 54954.2(a)(1)(B)], the City is legally required to post an agenda in only one freely accessible location and on the City’s web site. This direction to post in all locations is directory only and not mandatory. Other locations may be added as deemed appropriate.

Following posting of said agenda, the City Clerk or designee, shall sign a declaration of the date and place of the posting of the said agenda and shall retain said declaration of posting as a public record as part of the City Council meeting record to which the posting relates.

The provisions of this section as to place of posting and declaration of posting shall also apply to the special meeting posting requirements pursuant to the Brown Act [Gov.ernment Code §section 54956]. To the extent not required by State law, the provisions hereof are directory only.

1.6 QUORUM:

Unless otherwise provided for in the LQMunicipal Code, a majority of the City Council shall be sufficient to do business and motions may be passed 2-1 if only three (3) members attend.

The following matters, however, require three (3) affirmative votes:
(a) Adoption of resolutions;
(b) Orders for payment of money;
(c) Adoption or amendment of a specific or general plan; and (d) Any other requirement in applicable State law that requires at least a simple majority vote of the entire legislative body.

If a majority of the City Council shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the City Council shall select by lot or other means of random selection, or by such other impartial and equitable means as the City Council shall determine, that requisite number of its disqualified members which, when added to the members eligible to vote, shall constitute a quorum.

1.7 MEETINGS TO BE PUBLIC:

Study Sessions and all regular, adjourned or special meetings of the City Council shall be open to the public, provided, however, the City Council may hold closed sessions from which the public may be excluded, which closed sessions shall only be held in accordance with the provisions of the Brown Act.

1.7 MEETING ATTENDANCE VIA TELECONFERENCE WHEN NO STATE OF

EMERGENCY HAS BEEN PROCLAIMED BY THE GOVERNOR AND/OR SOCIAL DISTANCING IS IN EFFECT:
(a) The use of teleconferencing for a member to attend a City Council meeting is permitted subject to compliance with the provisions of the Brown Act [Government Code 205 CLICK HERE to Return to Agenda
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section 54953, as amended].
(b) All provisions of the Brown Act shall apply to the teleconferenced meeting location including agenda posting, public accessibility, Americans with Disabilities Act compliance, opportunity for the public to address Council directly, and availability of agendas. (c) All votes taken during a teleconferenced meeting shall be by roll call. (d) So that the City Clerk may comply with the Brown Act, one week advance written notice to the City Clerk must be given by the member of the City Council who wishes to attend via teleconference; the notice must include the location name and address, which must specifically include the room/suite number or other reasonably detailed description, at which the teleconferenced meeting will occur, who is to initiate the telephone call to establish the teleconference connection, and the telephone number of the teleconference location (the telephone number will not be made public). If the teleconference is to be conducted via video/audio teleconference, the City Clerk shall provide and publish a teleconference link that the member must connect to in order to attend the meeting. (e) The member attending by teleconference shall:
(1) Provide the City Clerk with a photograph showing the agenda posted at the teleconference location, or a written statement that the agenda has been posted, which the City Clerk shall retain with the original agenda packet materials; and
(2) Identify himself/herself/themselves and acknowledge whether or not members of the public are in attendance at the teleconference location. (f) Only one member per meeting may attend by teleconferencing. (g) Each member may attend a regular City Council meeting via teleconference a maximum of twice per calendar year.
(h) Upon receipt of notification of intent to attend via teleconference from one member, the City Clerk shall forward the notice to the City Council.

1.8 MEETING ATTENDANCE AND PUBLIC PARTICIPATION VIA

TELECONFERENCE WHEN A STATE OF EMERGENCY HAS BEEN

PROCLAIMED BY THE GOVERNOR AND/OR SOCIAL DISTANCING IS IN EFFECT:

During a period when the Governor of California has proclaimed a “state of emergency” or state or local officials have imposed or recommended measures to promote social distancing, and the City Council by majority vote has made the findings in support of modified teleconferencing procedures pursuant to the Brown Act [Government Code section 54953(e)(3), or successor provision if effective on or after January 1, 2024], then Section 1.7 of these Rules of Procedure shall not apply, and the criteria set forth in the Brown Act shall apply to City Council meetings.
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1.8 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR PUBLIC

MEETINGS OF THE CITY COUNCIL
The Brown Act [Gov. Code § 54953] authorizes the use of teleconference and telephonic accessibility for the benefit of the public and the City Council in connection with attending any public meeting, subject to compliance with the provisions of the Brown Act.

The City will facilitate telephonic and teleconference accessibility for public meetings via the Zoom webinar audio-visual platform which will be available in real-time to all participants.

Teleconference does not include watching or listening to a public meeting via webcasting or other similar medium that does not permit members to interactively speak, discuss, or deliberate on matters.

1.8.1 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR MEMBERS OF THE PUBLIC [Gov. Code § 54953.4]
(a) Effective July 1, 2026, City Council meetings shall provide an opportunity for members of the public to attend via a two-way telephonic call-in service or twoway audio-visual internet-based platform, and live webcasting. (b) Agenda shall include notice of the access means members of the public may use to attend the meeting remotely.
(c) Public comments shall not be required to be submitted in advance, and an opportunity for real-time participation shall be provided. (d) The City may require members of the public to register to attend public meetings via teleconference if an online platform, not under the control of the City Council, requires registration [Gov. Code § 54953.8(b)(5)].

1.8.2 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR MEMBERS OF

THE CITY COUNCIL
(a) At least a quorum of the members of the legislative body (which, for purposes of these Rules of Procedure, is the City Council) shall participate in person from a singular physical location clearly identified on the posted agenda, which shall be open to the public and within city boundaries, unless the meeting is held during a proclaimed state of emergency or local emergency, as defined.
(b) All votes taken during a teleconference meeting shall be by roll call. (c) The member participating via teleconference shall utilize both audio and visual technology, except for physical condition related to a disability, as defined in Gov.

Code § 12102 of Title 42 of the United States Code, resulting in a need for the member to participate off camera and only through audio technology. 207 CLICK HERE to Return to Agenda
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(d) The member participating via teleconference shall publicly disclose at the meeting before any action is taken whether any other individual(s) 18 years of age or older are present in the room with the member, and the general nature of the member’s relationship with those individuals.
(e) As long as a quorum of the City Council is meeting in-person at one physical location, up to two members of the City Council per meeting may attend via teleconference, unless the meeting(s) is conducted during a proclaimed state of emergency or local emergency.
(f) Each member may attend a regular City Council meeting via teleconference for a maximum of five (5) times per calendar year, unless the meeting(s) is conducted during a proclaimed state of emergency or local emergency. (g) Upon receipt of notification of intent to attend via teleconference from one member, the City Clerk shall forward the notice to the City Council. (h) The minutes for the meeting shall identify the specific provision pursuant to which each member of the City Council relied upon to participate remotely [Gov. Code § 54953.8.3(b)]

1.8.2 (A) TRADITIONAL TELECONFERENCE FROM ALTERNATIVE PHYSICAL LOCATION [Gov. Code § 54953(b)(3)]
(a) So that the City Clerk may comply with the Brown Act, one-week advance written notice to the City Clerk must be given by the member of the City Council who wishes to attend via teleconference from a specific remote physical location. The notice must include the location name and address, which must specifically include the room/suite number or other reasonably detailed description (i.e. lobby, business center, etc.), at which the teleconferenced meeting will occur. The teleconference will be conducted via an audio-video teleconference web platform. The City Clerk shall provide a teleconference link that the member must connect to in order to attend the meeting. (b) All provisions of the Brown Act shall apply to the teleconferenced meeting location, including agenda posting, public accessibility, Americans with Disabilities Act compliance, opportunity for the public to address the City Council directly, and availability of agendas.
(c) Member(s) attending by traditional teleconference shall:
(3) Provide the City Clerk with a photograph showing the agenda posted at the teleconference location, or a written statement that the agenda has been posted, which the City Clerk shall retain with the original agenda packet materials; and
(4) Identify himself/herself/themselves and acknowledge whether or not members of the public are in attendance at the teleconference location. 208 CLICK HERE to Return to Agenda
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1.8.2 (B) TELECONFERENCE DURING A PROCLAIMED STATE OF
EMERGENCY OR LOCAL EMERGENCY [Gov. Code § 54953.8.2]
The Brown Act authorizes the use of teleconference and telephonic accessibility pursuant to Gov. Code § 54953.8 during a proclaimed state of emergency or local emergency, as defined in Gov. Code § 54953.8.2(e), provided that it complies with the requirements of that section and the teleconferencing is used in either of the following circumstances:
(a) For the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees, and
(b) After a determination described in subsection (a) above is made that, as a result of the emergency, meeting in person would present imminent risk to the health and safety of attendees.
(c) If the state or emergency or local emergency remains active, in order to continue to teleconference pursuant to this section, the City Council shall, no later than 45 days after teleconferencing for the first time pursuant to this section, and every 45 days thereafter, make the following findings by majority vote:
i. The City Council has reconsidered the circumstances of the state of emergency or local emergency.
ii. The state of emergency or local emergency continues to directly impact the ability of the City Council and the public to meet safely in person. (d) The City Council is not required to provide a physical location from which the public may attend or comment.

1.8.2 (C) TELECONFERENCE DUE TO DISABILITY [Gov. Code § 54953(c)] The Brown Act authorizes the use of teleconference and telephonic accessibility for members of the City Council with a disability to attend public meetings, which shall be treated as in-person attendance at the physical meeting location for all purposes, including requiring a quorum of the City Council.

1.8.2 (D) TELECONFERENCE DUE TO JUST CAUSE
[Gov. Code § 54953.8 and § 54953.8.3]
(a) The member participating via teleconference due to “just cause” shall notify the City Council at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances that caused this request.
(b) Remote participation due to “just cause” is limited to five (5) meetings per year, if the legislative body regularly meets twice per month, with multiple meetings held concurrently on the same day counting as an individual meeting each towards the total number of remote participations allowed.
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(c) Just Cause includes the following:
i. Childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner.
ii. Contagious illness that prevents the member from attending in-person. iii. Need related to physical or mental condition.
iv. Travel while on official business of the legislative body or another state or local agency.
v. Immunosuppressed child, parent, grandparent, grandchild, sibling, spouse, or domestic partner of the member.
vi. Physical or family medical emergency that prevents the member from attending in-person.
vii. Military service obligations resulting in a member being unable to attend inperson because they are serving under official written orders for active duty, drill, annual training, or any other duty required.

1.9 DISRUPTION POLICY OF TELEPHONIC OR INTERNET SERVICE DURING PUBLIC MEETINGS [Gov. Code § 54953.4(b)(1)]
Senate Bill 707 [SB 707, Stats. 2025, Ch. 327] amended the Brown Act to require legislative bodies to adopt on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevents members of the public from attending public meetings.

1.9.1 PURPOSE
This policy establishes procedures for responding to a disruption in the telephonic or internet service that provides two-way remote access to members of the public to attend public meetings, as required by the Brown Act; and ensures transparency, public participation, and continuity of government during technology disruptions.

1.9.2 DEFINITIONS
For purposes of this policy: “Disruption” means any failure, outage, or other interruption of the City’s telephonic or internet service that prevents member of the public from attending a City Council meeting via Remote Access Service. “Remote Access Service” means any two-way telephonic service and/or any two-way audio-visual platform used to provide real-time remote public attendance for City Council meetings.

1.9.3 APPLICABILITY
This policy applies to all public meetings of the La Quinta City Council at which remote public participation is offered or required pursuant to the Brown Act. 210 CLICK HERE to Return to Agenda
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1.9.4 PROCEDURES IN THE EVENT OF SERVICE DISRUPTION
(a) Response to Service Disruption
In the event of a disruption that prevents the City Council from broadcasting the meeting to members of the public using remote access service, the Presiding Officer or City Clerk shall:
i. Announce immediately the disruption to the public.
ii. Recess the open session or convene the City Council in closed session, in accordance with the Brown Act.
iii. Begin efforts to diagnose and address the disruption and restore remote access service.
iv. Remain the meeting in recess for at least one (1) hour or until remote access service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing.
(b) Efforts to Restore Service
The City shall make good faith efforts to restore remote access service, which may include:
i. Troubleshooting internet service and teleconferencing software or platform. ii. Restarting, resetting, or replacing audio-visual equipment. iii. Attempting alternative connection mediums and methods to establish remote access service.
iv. Contacting technical support staff and/or service providers. v. Switching to back-up equipment or platforms, if available. (c) The City Clerk shall document all restoration efforts undertaken.

1.9.5 RECONVENING THE OPEN SESSION
(a) Timing
The open session may be reconvened after at least one (1) hour has elapsed from the time the disruption was announced, or upon restoring remote access service, whichever is sooner.
(b) If Remote Access Service is Restored
Upon restoring remote access service, the meeting shall reconvene and continue in its ordinary course.
(c) If Remote Access Service is Not Restored
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reconvene the meeting to either:
i. Adjourn the meeting; or
Continue the meeting in open session by adopting, by roll call vote, the following statement, or substantially in a similar format: “The City has made good faith efforts to restore telephonic or internet service in accordance with the Brown Act and the City’s Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities, adopted by Council Resolution No. XXXX-XXX, and the public interest in continuing the meeting outweighs the public interest in remote public access.”

1.9.6 RECORDKEEPING
The City Clerk shall enter a brief statement into the meeting minutes, including the following:
(a) The nature and time of disruption.
(b) The restoration efforts undertaken.
(c) The time the meeting was reconvened.
(d) Any findings adopted pursuant to Section 1.9.5(c) above.

1.9.7 POLICY REVIEW AND UPDATES
This policy, adopted hereunder Section 1.9 above, may be amended by the City Council at a noticed public meeting in open session, not on the Consent Calendar.

1.10 TRANSLATION AND CAPTIONS
(a) Translation – Applicable Languages [Gov. Code § 54953.4(e)(1)(A)] The Brown Act defines “applicable languages” as “… languages, according to data from the most recent American Community Survey, spoken jointly by 20% or more of the applicable population, provided that 20% or more of the population that speaks that language in that city or county speaks English less than ‘very well.’”
Spanish has been identified as an applicable language for the City pursuant to the 2024 U.S. Census data, included as Attachment 1 hereto.
(b) Translation – Public Meetings [Gov. Code § 54953.4(b)(2)(A)] Pursuant to the Brown Act, the legislative body shall reasonably assist members of the public who request translation or interpretation during its public meeting(s), and shall publicize instructions on how to request assistance.

This statute provides that the legislative body is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided under this subdivision [Gov. Code 212 CLICK HERE to Return to Agenda
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§ 54953.4(b)(2)(C)]
In-person interpretation services require a 72-hour advance notice in order to secure a licensed professional interpreter; a 24-hour advance notice is recommended for hearing assistance special equipment.

Closed captions in English and Spanish, as well as myriads of other languages, are available through the City’s telephonic and teleconference accessibility for public meetings facilitated via the Zoom Webinar audio-visual platform, which is available in real-time to all teleconference participants.

Closed captions in English and Spanish are also available through the City’s video streaming service (Cablecast) for live and archived public meetings. (c) Translation – Agenda [Gov. Code § 54953.4(c)(1)(A)] Pursuant to Brown Act, the agenda shall be translated into all applicable languages, and each translation shall be posted in accordance with Gov. Code § 54954.2. Each translation shall include instructions in the applicable language describing how to join the meeting by the telephonic or internet-based service option, including any requirements for registration for public comments.

Effective July 1, 2026, City Council agendas only [Gov. Code § 54953.4(c)] shall be translated in Spanish which shall be published simultaneously with the English agenda and related materials pursuant to Section 1.5 above.

Subparagraph (5) of this statute specifically states “For the purposes of this section, the agenda does not include the entire agenda packet.”
(d) Translation – Internet Webpage [Gov. Code § 54953.4(c)(1)(B)] The Brown Act requires the City’s internet webpage dedicated to public meetings and accessible through a prominent direct link one the City’s website home page to include the same information translated in all applicable languages; and provides that the translation made using a digital translation service shall be satisfactory.

Effective July 1, 2026, the City’s Public Meetings webpage will list all information posted in both English and Spanish.
(e) Translated Agenda Postings [Gov. Code § 54953.4(c)(3) The Brown Act requires the City Council to make available a physical location that is freely accessible to the public in reasonable proximity to the physical location in which the agenda and translations are posted; and shall allow members of the public to post additional translations of the agenda in that location.

Subparagraph (4) of this statute specifically states: “The eligible legislative body is not responsible for the content or accuracy of any translation provided pursuant to this 213 CLICK HERE to Return to Agenda
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subdivision. No action shall be commenced or maintained against an eligible legislative body arising from the content, accuracy, posting, or removal of any translation provided by the eligible legislative body or posted by any person pursuant to this subdivision.” A disclaimer notice to this effect is posted at the top of the bulletin board as shown in the image below.

1.11 PUBLIC OUTREACH AND REASONABLE EFFORTS
[Gov. Code § 54953.4(b)(3)(C)]
(a) Public Outreach
The Brown Act provides for agencies to make reasonable efforts, as determined by the legislative body, to invite participation from groups that do not traditionally participate in public meetings, including non-English speaking communities.

The statute states in pertinent part “… Legislative bodies shall have broad discretion in the choice of reasonable effort they make under this subparagraph. No action shall be commenced or maintained against an eligible body arising from failing to provide public meeting information to any specific group pursuant to this subparagraph.” The City is committed to promoting transparency, accessibility, and broad public participation in its public meetings. The City currently uses a variety of communication methods to inform the public of meetings and opportunities to participate, including but are not limited to:
postings on the City’s online calendar and Public Meetings webpage; automatic email and text notifications via its Quail Mail subscription service; the City’s weekly newsletter; local publications such as The Gem; and social media platforms such as Facebook and NextDoor. (b) Reasonable Efforts Determinations
The City Council determines the following to constitute reasonable efforts to encourage participation in public meetings pursuant to the Brown Act:
(1) Media Outreach – the City may include media organizations serving the jurisdiction, including those serving non-English speaking communities, in the distribution of meeting agendas, notices, or other meeting-related materials and information, as appropriate.
(2) Electronic Access and Agenda Subscription – the City shall maintain methods for members of the public to access meeting agendas and related materials electronically, including via the City’s internet website and its permanent digital records archive (Laserfiche). Members of the public may also subscribe to the City’s Quail Mail automatic mail and text notification system to receive meeting agendas, notices, and other updates.
(3) Multi-lingual Communication – the City may use multi-lingual communication methods to increase awareness of public meetings and participation opportunities, including translated agendas, participation instructions, multi-lingual social media posts, website notices, and other communication tools, as appropriate and consistent with applicable law and available resources.
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(4) Community and Organizational Outreach – the City may disseminate meeting information through existing communication channels and partnerships with community-based organizations, neighborhood groups, civic organizations, civil rights organizations, good government organizations, and organizations serving nonEnglish speaking communities, as opportunities arise and consistent with available resources.
(5) Use of Existing Communication Channels – the City may use existing outreach methods to share meeting information and participation opportunities, including, but not limited to, the City’s website, email notifications, agenda subscription services, newsletters, social media platforms, public counters, bulletin boards, community meetings, and other established communication tools.
(6) Flexible and Evolving Methods – the City Council finds that the outreach efforts identified in this Section 1.10 are intended to provide a flexible framework for outreach and public participation. The City may modify, expand, or adjust its outreach methods over time based on available resources, evolving communication practices, changes in technology, and the needs of the community.

1.912 CLOSED SESSION MINUTES
Pursuant to the Brown Act [Gov.ernment Code section§ 54957.2], the City Clerk of the City of La Quinta may be required to attend Closed Session of the City Council, and keep and enter in a minute book a record of topics discussed and decisions made at each meeting.

Closed Session minutes, if produced, shall not be a public record subject to inspection pursuant to the California Public Records Act [Gov.ernment Code section 6250§ 7920.000 et seq.], and shall be kept confidential pursuant to the Brown Act.

2. AGENDA

2.1 ORDER OF BUSINESS:

Except as otherwise provided by law, no action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the City Council or staff may, on their own initiative or in response to public comments, briefly respond to statements made or questions posed during the public comment period, ask questions for clarification, make a brief announcement, make a brief report on their own activities, provide a reference to staff, request staff to report back to the City Council at a subsequent meeting, or take action to direct staff to place a matter on a future agenda pursuant to Section 2.9 of these Rules of Procedure, listed below.

The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk and shall contain the following category headings:
 Call to Order
 Roll Call
 *Public Comments on Matters Not on the Agenda (place before Closed Session) 215 CLICK HERE to Return to Agenda
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 Closed Session (may be taken up before, after or during breaks in the open portion of the meeting)
 *Pledge of Allegiance
 *Public Comments on Matters Not on the Agenda
 Confirmation of Agenda
 *Announcements, Presentations, and Written Communications  Consent Calendar (will include Minutes)
 Business Session
 *Study Session
 *Departmental Reports
 *Reports and Informational Items
 *Mayor and Councilmembers’ Items
 *Public Comment (only needed if there is a Public Hearing(s) on the agenda)  *Presentations (only needed if there is a late presentation item)  Public Hearings
 Adjournment
The Presiding Officer may change the order of business to accommodate participants, the City Council, staff, or consultants; expedite the meeting; or meet public hearing notice times. * These portions of the agenda shall be used for discussion and direction to staff; no formal actions are to be taken.

2.2 DELIVERY OF AGENDA:

Barring insurmountable difficulties, the agenda packet shall ordinarily be delivered to the City Council each Thursday preceding the Tuesday meeting to which it pertains.

The agenda packet shall also be available to the public at the time it is delivered to the City Council.

2.3 ROLL CALL:

Before proceeding with the business of the City Council, the City Clerk shall call the roll of the City Council and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Mayor called last.

2.4 APPROVAL OF MINUTES:

Action minutes shall be prepared after every meeting. Unless requested by a majority of the City Council, minutes may be approved as a Consent Calendar item without public reading if the City Clerk has previously furnished the City Council with a copy thereof.

2.5 PUBLIC HEARINGS:

Generally, public hearings shall be conducted in the following order:
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 Staff presentation of the staff report and related materials  Questions of Staff by City Council
 Public hearing opened by Presiding Officer
 Public testimony
 Public hearing closed by Presiding Officer
 Questions by City Council
 Discussion by City Council
 Action by City Council
Questions or comments from the public shall be limited to the subject under consideration.

In accordance with the Brown Act [Gov.ernment Code section§ 54954.3, subdivision (b)], City Council may adopt reasonable regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the hearing, limit testimony, but in no event to less than three (3) minutes per individual (or approximately 350 words).

A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this in writing to the City Clerk by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments.

Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City Council.

The rules and limitations for public comments noted above shall apply to members of the public attending City Council meetings via telephonic or teleconference accessibility. “Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Presiding Officer.

Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer.

Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard.

2.6 PUBLIC COMMENT:

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meeting shall provide an item entitled "Public Comment". The purpose of such item shall be to provide an opportunity for members of the public to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council.

In order to assure that the intent of the Brown Act is carried out, three (3) minutes (or approximately 350 words) is the amount of time allocated for each individual speaker. At any time, before or after the oral communication is commenced, the Presiding Officer may, if deemed preferable, direct that the communication be made instead either to the City Manager or other appropriate staff member during regular business hours, or in writing for subsequent submittal to the City Council.

Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City Council.

The rules and limitations for public comments noted above shall apply to members of the public attending City Council meetings via telephonic or teleconference accessibility. “Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individual or entities, unless permitted by the Presiding Officer.

On items of public comment or discussion, any matter raised by the public which does not specifically appear on the agenda may be added to a future agenda in accordance with Section 2.9 of these Rules of Procedure, listed below. It is hereby determined that such requests or direction by a member of the City Council shall not be considered action taken by the City Council on said item raised by the public. Further, City Council discussion of the matter shall not be considered action taken.

2.7 CONSENT AGENDA:

Items of routine nature, and non-controversial, shall be placed on the consent agenda. All items may be approved by one blanket motion with majority vote. Any member of the City Council may request that any item be withdrawn from the consent agenda for separate consideration.
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2.8 MAYOR AND COUNCILMEMBER ITEMS:

Members of the City Council shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the City Council.

2.9 ADDING ITEMS TO A FUTURE AGENDA:

An item may be placed on a future agenda by any of the following methods:
(a) Items for discussion only, no action, no staff report – a member of the City Council may request that a matter requiring significant discussion be placed on a future agenda under the “Mayor and Councilmembers’ Items” section of the agenda either during a City Council meeting or by contacting the City Manager with the item title and desired meeting date. The requesting member has the option to prepare a short report to be included in the agenda packet provided the agenda production deadlines are met.
(b) Items for discussion and/or vote requiring a staff report – a member who wishes to place a matter on a future agenda that requires staff research, analysis and/or report(s) or a vote to commit City resources shall first bring the matter to the City Council as noted in 2.9(a) above and obtain City Council consensus to direct staff to move forward and place the item on a future agenda. The City Council shall not take action on the matter itself.
(c) By the Mayor, City Manager, or City Attorney.

3. PRESIDING OFFICER

3.1 PRESIDING OFFICER:

The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and the Mayor Pro Tempore, the senior Councilmember most senior in service shall preside. If there are two Councilmembers with equal seniority, then the one who received the highest number of votes in the election shall be the Presiding Officer.

3.2 MAYOR PRO TEMPORE:

In accordance with Gov.ernment Code section§ 36801, the City Council shall choose one of its members as Mayor Pro Tempore at the meeting at which the declaration of the election results for a general municipal election is made. During odd numbered years, the City Council shall choose one of its members as Mayor Pro Tempore during a regular meeting in the last calendar quarter of the year. Each selection shall be by three (3) or more affirmative votes, and a failure to achieve such total of affirmative votes, shall be deemed a selection of the incumbent to remain in office. Each person so selected shall serve until a successor is chosen (at any time) by three (3) or more affirmative votes.

3.3 CALL TO ORDER:
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The meeting of the City Council shall be called to order by the Presiding Officer.

3.4 PARTICIPATION OF PRESIDING OFFICER:

The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all members of the City Council. The Presiding Officer shall not be deprived of any of the rights and privileges of a member of the City Council by reason of acting as Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If the Presiding Officer desires to personally engage in extended debate on questions before the City Council, the Presiding Officer should consider turning the Chair over to the Mayor Pro Tempore.

3.5 QUESTION TO BE STATED:

The Presiding Officer shall verbally restate each question immediately prior to calling for the vote. Following the vote, either the Presiding Officer or the City Clerk shall verbally announce the result in accordance with Section 7.1 below. The Presiding Officer may publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business.

3.6 SIGNING OF ORDINANCES AND RESOLUTIONS:

The Presiding Officer shall sign ordinances and resolutions adopted by the City Council. The City Clerk, or Deputy City Clerk, shall attest to the signature of the Presiding Officer.

3.7 MAINTENANCE OF ORDER:

The Presiding Officer is responsible for the maintenance of order and decorum at all times.

No person is allowed to speak who has not first been recognized by the Presiding Officer.

All questions and remarks shall be addressed to the Presiding Officer.

3.8 CITY CLERK POSITION:

In accordance with Gov.ernment Code section§ 36804, if the City Clerk is absent, the Deputy City Clerk shall act. If there is none, the Presiding Officer shall appoint a City staff member to act as City Clerk Pro Tempore.

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER:

The Presiding Officer, with the advice of the City Manager and City Attorney, shall determine all Points of Order, which shall generally be governed by Robert’s Rules of Order, if not otherwise governed by these Rules of Procedure. The Presiding Officer’s ruling shall be subject to the right of any member to appeal to the City Council. If any appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order. 220 CLICK HERE to Return to Agenda
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4.2 DECORUM AND ORDER – CITY COUNCIL MEMBERS:
(a) Any member desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine to the question under debate. (b) A member, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a Point of Order is raised by another member; or unless the speaker chooses to yield to questions from another member. (c) Any member called to order while speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or shall alter his/her/their remarks so as to comply with rules of the City Council. (d) Members shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the City Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities.
(e) Any member may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the City Council shall require the Presiding Officer to so act. (f) Except where specifically authorized by City Council action or for purely ceremonial purposes, no member of the City Council attending a City board, commission, or committee meeting shall make any statement or give the appearance or indicate in any way that he/she/they is/are representing the City. When making a comment at such a meeting, the member should make it clear that he/she/they is/are speaking solely as an individual. Unless officially appointed to participate on a committee, members should make an effort not to insert themselves into or take positions on matters which will or are likely to be the subject of public hearings or will be decided upon by the City Council after considering the entire issue.

4.3 DECORUM AND ORDER - EMPLOYEES:

City employees and contractors shall observe the same rules of procedure and decorum applicable to members of the City Council. The City Manager shall ensure that all City employees observe such decorum. Any staff members, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks shall be addressed to the Presiding Officer and not to any one individual member of City Council or the public.

4.4 DECORUM AND ORDER - PUBLIC:

Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting shall be removed from the room if the sergeant-of-arms is so directed 221 CLICK HERE to Return to Agenda
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by the Presiding Officer, and such person may be barred from further audience before the City Council. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the Presiding Officer, who may direct the sergeant-of-arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer.

The Brown Act [Gov. Code § 54957.95(a)(1)] authorizes the Presiding Officer of the City Council to remove or cause the removal of an individual for disrupting the meeting, including teleconference via two-way audio-visual platform or telephonic service, as defined in Gov.

Code § 54957.96.

4.5 ENFORCEMENT OF DECORUM:

The head of the City's police agency or designee shall be ex-officio sergeant-of-arms of the City Council. The sergeant-of-arms shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum during a public meeting.

Upon instructions from the Presiding Officer, it shall be the duty of the sergeant-of-arms or his/her/their representative to eject any person from the City Council Chamber or place any person under arrest or both.

As set forth in the Brown Act [Gov.ernment Code section§ 54957.9], in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the City Council may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.

4.6 PERSONAL PRIVILEGE:

The right of a member to interrupt a meeting and address the City Council on a question of personal privilege shall be limited to cases in which his/her/their integrity, character, or motives are assailed, questioned, or impugned.

4.7 CONFLICT OF INTEREST:

All members of the City Council are subject to the provisions of State law, such as Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and to conflicts of interest codes adopted by the City Council. Any member disqualified from voting because of a conflict of interest shall do all of the following:
(1) Publicly identify the financial interest in detail sufficient to be understood by the public;
(2) Recuse himself/herself/themselves from discussing and voting on the matter; and
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(3) Leave the dais until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the Consent Calendar.

Any member disqualified from voting due to a conflict of interest may speak on the issue during the time that the general public speaks on the issue from the public podium [Gov.ernment Code section§ 87105(a)]. The member shall be marked absent from the vote for the item on the minutes, unless the item is on the Consent Calendar, in which case, the member will be marked as having abstained.

4.8 LIMITATION OF DEBATE:

Any members should speak only once upon any one subject until every other member choosing to speak thereon has spoken. No member shall speak for a longer time than five (5) minutes each time the member has the floor, without approval of a majority vote of the City Council.

4.9 DISSENTS AND PROTESTS:

Any member shall have the right to express dissent from or protest to any action of the City Council and have the reason entered in the minutes. If such dissent or protest is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reason . . .”

4.10 PROCEDURES IN ABSENCE OF RULES:

In the absence of a rule herein to govern a point or procedure, Robert's Rules of Order, Newly Revised, shall be used as a guide.

4.11 RULINGS OF PRESIDING OFFICER FINAL UNLESS OVERRULED:

In presiding over City Council meetings, the Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings.

Any such decision or ruling shall be final unless overridden or suspended by a majority vote of the members of the City Council present and voting.

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL:

Any member of the public desiring to address the City Council (“public speaker”) shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, the public speaker shall state his/her/their name and/or the party he/she/they is/are representing (unless otherwise determined by the city attorney to be unnecessary), the subject the public speaker wishes to discuss, and city of residence.

All remarks and questions shall be addressed to the Presiding Officer and not to any individual member of the City Council, staff member, or other person. The Presiding Officer 223 CLICK HERE to Return to Agenda
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shall be addressed at all times as Madam/Mister [title], e.g. Madam Mayor, Mr. Mayor Pro Tem. Members of the City Council shall be addressed as Councilmember [last name]. The City Council as a body shall be addressed: Madam/Mister Mayor and Members of the City Council.

The Presiding Officer shall not permit any communication, oral or written, to be made or read where it is not within the subject matter jurisdiction of the City Council. During a public hearing, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer.

5.2 TIME LIMITATION:

For time limitation applicable to public hearings and public comment, see Sections 2.5 and

2.6 of these Rules of Procedure.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE:

After a motion has been made, or after a public hearing has been closed, no member of the public shall address the City Council without first securing permission by a majority vote of the City Council.

5.4 PERSONS AUTHORIZED TO BE WITHIN PLATFORM:

No person except City Officials shall be permitted behind the City Council dais without permission or consent of the Presiding Officer.

6. MOTIONS

6.1 PROCESSING OF MOTIONS:

When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it.

6.2 MOTIONS OUT OF ORDER:

The Presiding Officer may at any time, by majority consent of the City Council, permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order.

6.3 DIVISION OF QUESTION:

If the question contains two or more divisional propositions, the Presiding Officer may, and upon request of a member shall (unless appealed), divide the same.

6.4 PROCEDURE OF MOTIONS:

When a motion is before the City Council, no motion shall be entertained except the following, which shall have precedence in the following order:
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(a) Adjourn
(b) Fix hour of adjournment
(c) Table
(d) Limit or terminate discussion
(e) Amend
(f) Postpone

6.5 MOTION TO ADJOURN: (not debatable)
A motion to adjourn shall be in order at any time, except as follows:
(a) When repeated without intervening business or discussion. (b) When made as an interruption of a member while speaking. (c) When discussion has been ended, and vote on a motion is pending. (d) While a vote is being taken.

6.6 MOTION TO FIX HOUR OF ADJOURNMENT:

Such a motion shall be to set a definite time at which to adjourn and shall be debatable and shall be amendable by unanimous vote.

6.7 MOTION TO TABLE:

A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting.

6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION:

Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion.

6.9 MOTION TO AMEND:

A motion to amend shall be discussed only as to the amendment. A motion to amend an amendment is possible but no additional motions to further amendments may be made. Any amendment shall relate to the original motion and not introduce a different matter.

Amendments shall be voted first, then the main motion as amended. Alternatively, the original maker of the main motion may agree to revise the original motion and if the second agrees to second the revised motion, the City Council may vote on the main motion as revised.

7. VOTING PROCEDURE

7.1 VOTING PROCEDURE:

In acting upon every motion, the vote shall be taken by electronic voting and the Presiding 225 CLICK HERE to Return to Agenda
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Officer or the City Clerk shall verbally announce:
(1) Whether the question carried or was defeated;
(2) The vote tally; and
(3) The vote of each Member.

In the event the electronic voting machine is not functioning, the vote shall be taken by roll call. The vote on each motion shall then be entered in full upon the record. The order of voting shall be alphabetical with the Mayor voting last. The City Clerk shall call the names of all members seated when a roll call vote is ordered or required. Members shall respond 'aye', 'no' or 'abstain'.

Every ordinance and resolution, orders for franchises or payments of money, or adoption or amendment of a specific or general plan require three (3) affirmative votes. Any member may change his/her/their vote before the next order of business.

7.2 ABSTENTIONS AND FAILURE TO VOTE:

A member who abstains due to reasons of conflict shall, for purpose of the item under consideration, be considered as if absent.

A member abstaining for reasons other than conflict shall be counted as present for purposes of a quorum and such abstentions are counted with the majority.

A member who leaves the dais solely to avoid participating in a specific item shall, in absence of a conflict, be counted as if they were present but abstaining, and such abstentions are also counted with the majority as noted above.

7.3 RECONSIDERATION:

Any member who voted with the majority may move a reconsideration of any action at the same meeting or, within seven (7) calendar days, request in writing to the City Manager or City Clerk that it be agendized for consideration at the following meeting. If the 7th calendar day falls on a holiday, then the deadline shall be the next business day. In the event that the subject of the reconsideration is a motion that failed as the result of a tie vote, any member who voted against the earlier motion may move for reconsideration within the same seven (7) calendar day period. If the motion to reconsider passes, then the original item may be reconsidered at that time or agendized for the next meeting that meets any applicable noticing requirements. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council.

7.4 TIE VOTES:

Tie votes shall be lost motions unless an additional motion is made which obtains a majority vote to break the tie. When all members of the City Council are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal. If a tie vote results at a time when less than all members of the City Council are present, the matter 226 CLICK HERE to Return to Agenda
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shall automatically be continued to the agenda of the next regular meeting of the City Council, unless otherwise ordered by the City Council. Notwithstanding the above, if a tie vote results at a time when one or more member(s) are abstaining for reasons other than conflict of interest then, in that instance, the abstention vote shall be counted in favor of the motion thereby breaking the tie vote.

8. RESOLUTIONS

8.1 DEFINITIONS:

As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by the adoption of resolutions. The term "resolution" in its general sense will denote any action taken affirmatively via a vote of the City Council, other than one taken by ordinance.

As used in this City, however, two (2) terms are in general use to denote such (nonordinance) actions: "resolution” and "motion" (thereafter recorded by minute entry). Both actions are equally legally effective and binding, they just vary in the formality of respective memorialization. The most formal is referred to locally as a “resolution”.

Generally, the form of a “resolution” is a written document with a clearly identifiable an uniform, format, memorializing the action taken by the City Council, which is numbered in sequence according to year adopted, and preserved in a separate set of books; this separate document is in addition to being recorded by an item entry in the minutes of the meeting at which it was accomplished. “Resolutions” are used in this City for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document (with the additional “whereas” explanatory material it often recites) to facilitate such future reference and research.

A “motion” or “minute order,” as used locally denotes a City Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, without the formality of a separate document to memorialize it, unless it is a motion to adopt an ordinance or resolution.

8.2 RESOLUTIONS PREPARED IN ADVANCE:

Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote pursuant to methods prescribed in Section 7.1 above, and result declared.

It shall not be necessary to read a resolution in full or by title except to identify it. Any member may require that the resolution be read in full.

8.3 RESOLUTIONS NOT PREPARED IN ADVANCE:

Where a resolution has not been prepared in advance, the procedure shall be to instruct the City Manager or the City Attorney to prepare a resolution for presentation at the next City 227 CLICK HERE to Return to Agenda
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Council meeting.

8.4 URGENCY RESOLUTIONS:

In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure in Section 8.2 above shall be followed.

9. ORDINANCES

9.1 INTRODUCTION AND ADOPTION OF ORDINANCES:

Ordinances shall not be passed within five (5) days of their introduction, nor at other than a regular meeting or at an adjourned regular meeting [Gov.ernment Code section§ 36934].

However, an urgency ordinance may be passed immediately upon introduction and either at a regular or special meeting. When ordinances, other than urgency ordinances, are altered after introduction, they shall be passed only at a regular or at an adjourned regular meeting held at least five (5) days after alteration. Corrections of typographical or clerical errors are not alterations within the meaning of this section.

9.2 EFFECTIVE DATE:

Except as provided otherwise by law, all ordinances shall take effect 30 days after their final passage [Gov.ernment Code section§ 36937] but may be made operative at such later date as may be designated in the ordinance.

9.3 PUBLISHING:

It shall be the duty of the City Clerk to post or publish all ordinances in accordance with Gov.ernment Code section§ 36933 within 15 days after adoption.

Ordinances shall be posted at the following three (3) physical locations which are freely accessible to the public:
(a) The public bulletin board, located outside La Quinta City Hall at 78495 Calle Tampico, La Quinta, California 92253.
(b) The public bulletin board, located outside the La Quinta Wellness Center at 78450 Avenida La Fonda, La Quinta, California 92253.
(c) The public bulletin board, located outside the Stater Bros. Supermarket at 78630 Highway 111, La Quinta, California 92253.

10. POLITICAL ACTIVITIES
(A) Incumbents shall not use, or attempt to use, their position, office or authority to influence, aid or obstruct any City employee from securing any position, nomination, confirmation or promotion, or change in compensation or position in the City upon consideration or condition that the vote or political influence or action of such person or another shall be given or used in behalf of, or withheld from, any candidate, officer, or party, 228 CLICK HERE to Return to Agenda
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or upon any other corrupt condition or consideration. This prohibition shall apply to urging or discouraging the individual employee's action.
(B) Incumbents or candidates shall not, directly or indirectly, solicit political funds or contributions, knowingly, from other officers or employees of the local agency or from persons on an employment list of the City, with the knowledge that the person from whom the contribution is solicited is an officer or employee of the City. This section shall not prohibit the member from requesting political contributions from officers or employees of the City if the solicitation is part of a solicitation made to a significant segment of the public, which may include officers or employees of the City.
(C) Incumbents or candidates shall not engage in political activity during working hours in City offices or work areas where such activity would disrupt the workplace.

11. AUTHORITY TO BIND THE CITY
No member of the City Council, officer, official, employee, agent or consultant of the City, without the majority vote of the City Council, or unless otherwise provided in these Rules of Procedure or by resolution of the City Council, shall have any power or authority to bind the City by any contract, to pledge its credits, or to render it liable for any purpose in any amount.

12. EXECUTION OF CONTRACTS, DEEDS, AND OTHER DOCUMENTS
Except as otherwise authorized by resolution of the City Council, either the Mayor or City Manager, or in the absence of both, such person as the City Manager may designate in writing pursuant to La Quinta Municipal Code sections 2.08.050 and 2.08.060, shall sign all contracts, deeds and other written instruments on behalf of the City when such have been approved by the City Council. The City Clerk shall attest to the signature of the signer, unless attestation is not required.

13. RULES DIRECTORY
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2,314 ÷ 8,469 = 27%
GC § 54953.4(e) "Applicable Language"
20% or more of the population, provided
20% or more speak it less than "very well"
8,469 ÷ 37,333 = 23%
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City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: APPROVE THIRD ROUND OF COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2025/26

RECOMMENDATION
Approve third round of Community Services Grants for fiscal year 2025/26.

EXECUTIVE SUMMARY
• The City allocates grant funding to non-profits that serve La Quinta residents and the Coachella Valley.
• Council considers Community Services Grants and Economic Development/Marketing and Sponsorship funding requests three times per fiscal year (FY).
• Nine (9) grant applications were received and reviewed by the Community Services Grant Ad Hoc Committee (Committee) for the third round.

FISCAL IMPACT
A total of $100,000 is allocated in FY 2025/26 to Community Services Grants (Account No. 101-3001-60510). $45,500 in grants was awarded during the 1st round and $15,000 was awarded in the second round. For the third round, nine (9) organizations submitted grant requests totaling $40,500. The Committee recommends funding $26,500 for these requests. If approved, the remaining balance in the Community Services Grants account will be $13,000.

BACKGROUND/ANALYSIS
Grants are awarded to 501(c)3 non-profit groups and organizations that benefit La Quinta residents and strengthen the business community. Grants are limited to $5,000 per request and consecutive FY funding is not allowed (Attachment 1). The Starter Grant category is for first time applicants and allows up to $500 of funding and eligibility to apply again next FY.

BUSINESS SESSION ITEM NO. 3
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The Committee, comprised of Mayor Linda Evans and Councilmember Sanchez, reviewed all applications which are summarized in Attachment 2 and recommended the following:

Applicant Requested Committee
Recommendation
Friends of the Palm Springs Animal Shelter (Desert
Wildlife Center/Greater Palm Springs Animal
Allies)
$5,000 $5,000
Green Room Theatre Company Coachella Valley $5,000 $1,000 Guide Dogs of the Desert $5,000 $5,000
La Quinta High School Boys Basketball $5,000 *$500
La Quinta High School Sports Boosters – Wrestling $5,000 $5,000 NYXC Community Capital $500 $0
Palm Desert La Quinta Youth Football and Cheer
Inc. $5,000 $5,000
PS Test Inc. $5,000 $5,000
Regional Access Project Foundation $5,000 $0
Grant Total $40,500 $26,500
*Starter Grant
All applications are available for review and on file with the Community Services Department.

ALTERNATIVES
Council may modify and/or deny funding for any or all grant applicants.

Prepared by: Michael Calderon, Community Services Senior Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Community Services Grant Overview

2. Recommended Grant Requests
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The City of La Quinta offers a grant program for community services support. • Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. • Grants are considered and funded up to three times per year (rounds). • All three rounds are held within the city’s fiscal year (July 1 – June 30). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All funding requests are limited to an amount not to exceed $5,000.

Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council.

Q: Who can apply for this grant?
A: Applications are accepted from recognized nonprofit organizations that directly benefit La Quinta residents. Second consideration is given to nonprofit organizations that indirectly affect the quality of life for the residents of La Quinta.

Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.

Q: What if my organization is applying for a grant for the first time? A: Organizations applying to the Community Services Grant program for the first time are eligible for a “Starter Grant”. The “Starter Grant” allows first time applicants grant funding up to $500 if they demonstrate their commitment to provide services to the La Quinta community. If an organization is selected to receive the “Starter Grant” they would then be eligible to apply to the program again the next fiscal year.

Q: Can my organization request “seed” money for a start-up? A: Yes, organizations can request “seed” money, however they are required to obtain matching funds from other sources in the same fiscal year before the grant funds will be released.

Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.

Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2024 are now eligible to apply. Organizations that were funded after July 1, 2024 are ineligible for funding and must wait until July 1, 2026 to re-apply.

What you need to do:

1. Determine eligibility based on the information provided above. If eligible, proceed to step 2.

2. Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.

3. Fill out the grant application. Once completed proceed to step 4.

4. Submit application via email to [email protected], or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.

The next steps:

5. Applications are received and reviewed by staff to ensure eligibility and completeness.

6. Completed grant applications will be reviewed by a designated Grant Review Committee (in blue). a. The committee’s review includes consideration of the funding amount, the intended use of the funds, and the organizations service to the community. If the committee approves the application, they will then recommend for approval to the City Council.

7. Committee approved applications are submitted to the City Council for consideration and approval (in green)

8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period.

9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period.

For more information on the City of La Quinta Grant program, please contact the Community Resources Department at the Wellness Center 760.564-0096 or at 760.777.7183

COMMUNITY SERVICES GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
ATTACHMENT 1
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ATTACHMENT 2
Fiscal Year 2025/26
Recommended Grant Requests – Third Round

1. Friends of the Palm Springs Animal Shelter (FPSA) is requesting $5,000 in Community Services grant funding to support the Desert Wildlife Center (DWC). The DWC takes in sick, injured, and orphaned wildlife, providing them with medical attention, food, and shelter. The DWC opened July 2025 and anticipates serving 1,100 animals during the first year of operations. In fiscal year 2024/25, FPSA received a $500 Starter Grant which was used to purchase an incubator to care for sick and injured wildlife. The Grant Ad Hoc Committee recommends funding $5,000.

2. Green Room Theatre Company Coachella Valley (GRTCCV) is requesting $5,000 in Community Services grants to support three weekends of performances for a bilingual Shakespeare Festival throughout Coachella Valley, including a location in La Quinta.

Funds would help underwrite actors, designers, technical crew, and support costumes/makeup and set design. In fiscal year 2024/25 GRTCCV was awarded a $500 Starter Grant which was used to purchase licenses for shows featured in the Shakespeare Festival. The Grant Ad Hoc Committee recommends funding $1,000.

3. Guide Dogs of the Desert (GDD) is requesting $5,000 in Community Services grant funding to help cover the cost of food, care, equipment, and six months of intensive training for dogs being prepared as guide dogs and Support K9s. By December 2026, GDD plans to raise, train, and match 20 guide dogs with individuals with vision loss, provide detailed guide dog instruction to 20 students, and train and place 12 Support K9s with first responder agencies. GDD is a first-time applicant for the Community Services Grant. The Grant Ad Hoc Committee recommends funding $5,000.

4. La Quinta High School Boys Basketball (LQHS Basketball) is requesting $5,000 in Community Services grant funding to help purchase updated uniforms, practice gear, basketballs, training equipment, and help offset transportation and entry fees to tournaments. LQHS Basketball is a first-time applicant for the Community Services Grant. The Grant Ad Hoc Committee recommends funding a $500 Starter Grant. If awarded the Starter Grant, LQHS Basketball is eligible to apply for grant funding next fiscal year 2026/27.

5. La Quinta High School Sports Boosters – Wrestling (LQHS Wrestling) is requesting $5,000 in Community Services grant funding to purchase wrestling warmups, singlets, shirts, and shorts for the LQHS wrestling team. Funds would also help sponsor athlete tournament fees and lodging. In fiscal year 2023/24, LQHS Wrestling was awarded $5,000 in grant funds which were used to purchase new uniforms, singlets, shirts, and 238 CLICK HERE to Return to Agenda
shorts in addition to overnight expenses for tournament lodging. The Grant Ad Hoc Committee recommends funding $5,000.

6. Palm Desert La Quinta Youth Football and Cheer Inc. (PDLQ) is requesting $5,000 in Community Services Grant Funding to support scholarships for program participants experiencing financial hardships and training equipment, uniforms, and reconditioning of current equipment. Funds would also help pay for conditioning camps, league fees, insurance, snacks/Gatorade during practices/games, and awards for each player at the end of the season. In fiscal year 2022/23, PDLQ was awarded $5,000 in funding which was used to support sponsorships, fees, camps, uniforms, insurance, and janitorial services. The Grant Ad Hoc Committee recommends funding $5,000.

7. PS Test Inc. is requesting $5,000 in Community Services Grant Funding to expand PS Test’s healthcare professional staffing hours to meet increasing demand for HIV, STI, and HCV testing and treatment services in the Coachella Valley. Funds will also support increased outreach and help cover associated laboratory testing costs and patient co-payments/fees for primary care visits, particularly benefiting low-income and uninsured residents. In fiscal year 2023/24, PS Test was awarded a $500 Starter Grant which was used to purchase medical supplies for treating patients. The Grant Ad Hoc Committee recommends funding $5,000.

Grant requests not recommended for funding and/or did not meet the criteria listed in the Grant Guidelines include:

8. NYXC Community Capital (NYXC) is requesting a $500 Starter Grant to support a free small-business educational workshop in La Quinta focused on local entrepreneurs who lack access to financial resources and business guidance. The event will cover business financial planning, identifying financing and lending pathways, and marketing strategies for small businesses. Funds would support venue costs, printed materials, and refreshments. The workshop is designed to address a significant unmet need among La Quinta small business owners for practical, no-cost financial education delivered by qualified advisors. NYXC is a first-time applicant for the Community Services Grant. The Grant Ad Hoc Committee does not recommend funding for the organization at this time.

9. Regional Access Project Foundation (RAP) is requesting $5,000 in Community Services Grant Funding to support an eight-week intensive professional development program for Coachella Valley nonprofits, including La Quinta organizations, where 12 participating agencies will receive coaching, training resources, and toolkits focused on public speaking, team development, and fundraising. The program is led by three coaches with over 50 years of combined professional experience and culminates in a pitch competition in which each participating nonprofit will receive at least $1,000 in 239 CLICK HERE to Return to Agenda
funding. RAP is a first-time applicant for the Community Services Grant. The Grant Ad Hoc Committee does not recommend funding for the organization at this time. 240 CLICK HERE to Return to Agenda
City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: APPROVE FIRST AMENDMENT TO AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH RIVERSIDE COUNTY SHERIFF’S OFFICE

RECOMMENDATION
Approve First Amendment to Agreement for Law Enforcement Services with the County of Riverside; and authorize the Mayor to execute the amendment.

EXECUTIVE SUMMARY
 The City contracts with the Riverside County Sheriff’s Office (RSO) for law enforcement services.
 The current agreement includes 130 daily patrol hours (DPH) from July 1, 2025, to June 30, 2027; however, actual patrol staffing has been at 108 DPH since January 2021 due to staffing constraints.
 In April 2026, RSO informed the City that they can now meet the contracted 130 DPH. In response, the Council requested a review of crime rates, calls for service and response times to help assess current community safety needs.  On May 5, 2026, Council conducted a study session to evaluate 2020-2025 key public safety factors, and based on the data provided, Council expressed general support to adjust the contract to 108 DPH and amend the agreement to reflect this change.

FISCAL IMPACT
Under this First Amendment, total patrol costs for fiscal year (FY) 2026-27 at 108 DPH are estimated at $10,700,000, compared to $12,950,000 for 130 DPH. Total police services costs for FY 2026-27 are estimated at $21,137,800, compared to the original proposed budget of $23,387,800, reflecting an overall savings of $2,250,000. The total cost includes staffing, facilities fee, equipment and vehicles, for law enforcement staff, except for equipment and uniforms for motor officers dedicated (assigned) to the City.

If proposed First Amendment is approved, funds will be allocated in the General Fund – Police Budget (Account No. 101-2001-60161) for FY 2026-27.

BUSINESS SESSION ITEM NO. 4
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BACKGROUND/ANALYSIS
Since its incorporation in 1982, the City has contracted with the RSO for law enforcement services. RSO’s work supports the Council’s top priority of preserving and enhancing community safety, and both the City and RSO pride themselves in providing a high level of customer service to residents and visitors. As a result, La Quinta is widely regarded as one of the safer communities in the Coachella Valley and the surrounding region. This is largely due to the City’s ongoing investment in public safety, including its RSO contract, the Public Safety Camera system with 114 cameras at major intersections and public facilities, and 68 FLOCK license plate reader cameras deployed throughout the City.

On May 6, 2025, Council approved a two-year agreement with RSO which includes 130 DPH through June 30, 2027. Since January 2021, actual patrol staffing has been maintained at 108 DPH due to staffing constraints. In April 2026, RSO advised the City that they can now meet the contracted 130 DPH. In response, the Council requested a review of crime rates, calls for service and response times to help assess current community safety needs.

The City’s law enforcement service levels were previously studied and analyzed between 2014 and 2020 by Matrix Consulting Group (Matrix), and the 2020 Police Service Ad-Hoc Review Committee, comprised of two City Financial Advisory Commissioners, Sheriff’s Thermal Station Captain and Lieutenant, and City staff.

On May 5, 2026, Council conducted a study session to evaluate key public safety factors from 2020 through 2025, and to consider current service demands, community safety needs, and fiscal impacts.

Based on the prior studies and staff’s review of current calls for service, crime trends, response times, and service demands, the data shows a decline in crime rates from a high of 28.1 crimes per 1,000 residents in 2022 to 18.3 in 2025. Moreover, calls for service have decreased steadily since 2022, indicating lower demand for patrol resources. In addition, response times to emergency calls remain within the 5-to-7-minute range which is in line with Matrix’s observations in other law enforcement studies. Call-handling times are also within the 30-to-40-minute range that Matrix identified as appropriate to efficiently and effectively handle a community-generated call for service. Thus, indicating that current staffing structure at 108 DPH remains consistent with community needs.

In addition to daily patrol staffing, the agreement includes the following dedicated personnel positions supporting 24/7 coverage and targeted enforcement in key service areas:
 One (1) Lieutenant
 Two (2) Sergeants
 Five (5) Deputy Sheriff positions classified as the Special Enforcement Team (SET) – Target Team
 Four (4) Traffic Motor Officers
 One (1) Traffic Officer
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 One (1) Deputy Sheriff (unsupported) position – Violent Crime Gang Task Force  One (1) Deputy Sheriff (unsupported) position – Coachella Valley Narcotics Task Force
 Six (6) Community Service Officer II positions
Based on the information presented on May 5, 2026, Council, expressed general support to adjust DPH to 108, which is reflected in the proposed First Amendment to the Agreement for Law Enforcement services with RSO provided herewith for Council’s consideration.

ALTERNATIVE
As Council expressed general support for this change, staff does not recommend an alternative.

Prepared by: Martha Mendez, Public Safety Deputy Director Approved by: Jon McMillen, City Manager
Attachment: 1. First Amendment to the Agreement for Law Enforcement Services 243 CLICK HERE to Return to Agenda

FIRST AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT

SERVICES BETWEEN THE CITY OF LA QUINTA

AND THE COUNTY OF RIVERSIDE
IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between the County of Riverside, a political subdivision of the State of California, on behalf of the Riverside County Sheriffs Office, and the City of La Quinta, a California Charter City, approved by the Board of Supervisors on June 24, 2025 in Minute Order 3.49 for services effective July 1, 2025 through June 30, 2027, is hereby amended in the following respects, and all other terms and conditions of the Agreement remain in full force and effect:

1. Attachment A of the Agreement is hereby deleted in its entirety and replaced with Attachment A-1, attached hereto to this First Amendment and incorporated herein by this reference.

2. Effective Date. This First Amendment shall become effective upon last signature of the parties.

IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly adopted by its City Council, has caused this First Amendment to the Agreement to be signed by its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board of Supervisors, has caused this First Amendment to be signed by the Chair of said Board and sealed and attested by the Clerk of said Board, all on the dates indicated below.

Dated: -------
Dated: --------

CITY OF LA QUINTA
By: __________ _
Linda Evans, Major
ATTEST:

Name
Title
By: ________ _

COUNTY OF RIVERSIDE
By: _________ _
Karen Spiegel
Chair of the Board of Supervisors
ATTACHMENT 1
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ATTEST:

Kimberly Rector
Clerk of the Board
By: _______ _
Deputy
2 Riverside County Board of Supervisors
APPROVED AS TO FORM:

Minh C. Tran
County Counsel
By: ______ _
Amrit P. Dhillon
Deputy County Counsel
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Average Patrol Services
ATTACHMENT A-1

CITY OF LA QUINTA

LEVEL OF SERVICE
108 fully supported hours per day (Approximate equivalent of21 Deputy Sheriff positions@ 1,884 annual productive hours per position.)
Dedicated Positions
One (I) Sheriffs Lieutenant position
Two (2) Sheriffs Sergeant positions
Five (5) Deputy Sheriff (fully supported) positions - Target Team Four ( 4) Deputy Sheriff (fully supported) positions - Motor Officers One (I) Deputy Sheriff (fully supported) positions - Traffic Officers One (I) Deputy Sheriff (unsupported) position - Violent Crime Gang Task Force One (I) Deputy Sheriff (unsupported) position - Coachella Valley Narcotics Task Force Six (6) Community Service Officer II positions
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City of La Quinta
CITY COUNCIL MEETING: June 2, 2026

STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH

SYNTECH GROUP, INC FOR MANAGED INFORMATION TECHNOLOGY SERVICES

RECOMMENDATION
Approve an Agreement for Contract Services with Syntech Group, Inc. for Managed Information Technology Services; and authorize the City Manager to execute the agreement.

EXECUTIVE SUMMARY
 In February 2024, the City entered into a 5-year Agreement for Contract Services with Visual Edge IT, now VEIT, LLC (VEIT), for Managed Information Technology (IT) Services, following the competitive Request for Proposals (RFP) procurement process.
 On May 29, 2026, the City served VEIT with a 30-day agreement termination notice due to a combination of organizational changes within VEIT and service delivery concerns; the agreement will terminate on June 29, 2026.  Proposed is a one-year Agreement for Contract Services with Syntech Group, Inc. (Syntech) for IT Services, effective June 1, 2026, through Select Source procurement, based on the City’s urgent operational need and Syntech's demonstrated qualifications and capacity for immediate onboarding, to provide for overlapping of services and ensure a seamless and uninterrupted transition.

FISCAL IMPACT
If approved, total costs under the proposed agreement are $641,000, from June 1, 2026, to June 30, 2027. Funds are available in fiscal year (FY) 2025-26 and will be budgeted pursuant to the agreement for FY 2026-27 in Account No. 502-0000-60104 (Consultants).

MANAGED IT SERVICES
Fiscal Year (FY) Cost
FY 2025/26 - June 2026 $ 46,712
FY 2026/27 $ 560,544
Contingency (equipment, software, etc.) $ 33,744
Total $ 641,000
BUSINESS SESSION ITEM NO. 5
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BACKGROUND/ANALYSIS
Termination of Agreement with VEIT, LLC
In February 2024, the City published an RFP for IT Services, received (13) responses, and Visual Edge IT, now VEIT, was selected as the most qualified and cost-competitive firm.

On May 7, 2024, Council approved a 5-year agreement with VEIT for IT services (July 1, 2024 – June 30, 2029) for a total not-to-exceed amount of $2,310,000. In early 2026, Visual Edge IT underwent an internal corporate restructuring and rebranded as VEIT. VEIT’s organizational changes coupled with service delivery concerns, including issues related to long-range IT planning, infrastructure upkeep, and inconsistencies in consultant staffing assignments, resulted in the City's decision to terminate the agreement. In accordance with Section 8.7 of the agreement, the City Manager issued a 30-day written Notice of Termination on May 29, 2026, included as Attachment 2; the agreement will terminate on June 29, 2026.

Selection of Syntech Group, Inc. via Select Source Procurement As the 30-day termination period does not permit the time required to conduct a competitive RFP procurement process, the City’s Purchasing and Contracting Policy provides for Select Source procurement as an option for urgent operational needs. Staff conducted independent market research and identified Syntech as a suitable provider based on demonstrated qualifications and capacity for immediate onboarding. Syntech is a veteranowned small business, headquartered in Rancho Cucamonga, California, with a Southern California-based helpdesk team, offering the City local accessibility and responsiveness.

Syntech's qualifications include:
 17+ years of experience serving government agencies and municipalities  28 employees including 20 engineers
 Veteran-owned, Southern California-based firm with local helpdesk support  US-based and CJIS-qualified technicians
 24/7 Network Operations Center (NOC) monitoring
 Critical services including cybersecurity, disaster recovery, Visual Chief Information Officer (vCIO) strategic planning, and a structured 90-day onboarding plan with confirmed capacity to fully assume the contract within 30 days of full execution.

Cost Comparison
Cost Element VEIT, LLC (Current) Syntech (Proposed)
Monthly Recurring
Cost ~$42,000 $46,712
Annual Cost ~$504,000 $560,544
Onboarding Fee $49,178 (paid FY
2024/25) $0
Contract Term 5 years (FY 2024–2029) June 3, 2026 – June 30, 2027 Net Monthly Increase — +$4,712 (+~11.2%)
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The cost increase of approximately $4,712 per month is a necessary expenditure to ensure continuity of critical municipal IT Services. The absence of an onboarding fee offsets the higher monthly recurring rate, rendering the proposed rate as reasonable given the scope of services, Syntech's public sector specialization, and the urgency of the engagement.

The proposed agreement is from June 1, 2026, to June 30, 2027. Staff will issue an RFP for IT services in January 2027, allowing sufficient time to complete the competitive selection process and recommend a qualified firm for Council’s consideration for a longterm engagement, prior to the expiration of the Syntech agreement.

ALTERNATIVES
Staff does not recommend an alternative based on the City’s urgent operational need for IT services.

Prepared by: Doug Kinley, Senior Management Analyst
Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development Attachments: 1. Agreement for Contract Services with Syntech

2. Termination Letter for VEIT, LLC
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Revised – Sept. 2025

AGREEMENT FOR CONTRACT SERVICES
This Agreement for Contract Services (the “Agreement”) is made and entered into by and between the City of La Quinta, (“City”), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and Syntech Group, Inc., an S-Corp, with a place of business at 9300 Santa Anita Ave, Suite 102, Rancho Cucamonga, CA 91730 (“Contracting Party”). The parties hereto agree as follows:

1. SERVICES OF CONTRACTING PARTY.

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Managed IT Services, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.

1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.

1.3 Wage and Hour Compliance. Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.

1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.

Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.

ATTACHMENT
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.

Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).

1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence.

The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.

1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization through a duly executed written amendment or change order from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, in accordance with Section 2.3 of this Agreement, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written, authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 251 CLICK HERE to Return to Agenda
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.

2. COMPENSATION.

2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Six-Hundred Forty-One Thousand Dollars ($641,000), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation.

Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.

2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.

2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing through a duly executed amendment or change order by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for 252 CLICK HERE to Return to Agenda
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Additional Services amounting to five percent (5%) of the Contract Sum or Fifteen Thousand Dollars ($15,000), whichever is less, may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services without prior written approval through a duly executed amendment or change order for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.

3. PERFORMANCE SCHEDULE.

3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services are not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.

3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.

3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.

3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on June 1, 2026, and terminate on June 30, 2027 (“Initial Term”). This Agreement may not be extended.
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4. COORDINATION OF WORK.

4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Katherine Wetherbee, President of Business Development Telephone No.: 909-203-1530
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.

4.2 Contract Officer. The “Contract Officer”, otherwise known as Gil Villalpando, Director of Business Unit and Housing Development, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
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4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.

City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the 255 CLICK HERE to Return to Agenda
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Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.

5. INSURANCE.

5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.

5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.

6. INDEMNIFICATION.

6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.

7. RECORDS AND REPORTS.

7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with 256 CLICK HERE to Return to Agenda
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generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.

Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.

7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change.

The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.

7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all 257 CLICK HERE to Return to Agenda
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copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.

7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.

7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.

Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.

8. ENFORCEMENT OF AGREEMENT.

8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service 258 CLICK HERE to Return to Agenda
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of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.

Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.

8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.

8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with 259 CLICK HERE to Return to Agenda
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the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.

8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.

8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.

Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.

9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.

9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 260 CLICK HERE to Return to Agenda
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No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.

10. MISCELLANEOUS PROVISIONS.

10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.

To City:

CITY OF LA QUINTA
Attention: Gil Villalpando
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:

Syntech Group, Inc
Katherine Wetherbee, President of Business Dev.
9300 Santa Anita Ave, Suite 102
Rancho Cucamonga, CA 91730

10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
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10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.

10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.

10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.

10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.

CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:

CONTRACTING PARTY:

By:

Name:

Title:

ATTEST:

MONIKA RADEVA, City Clerk
City of La Quinta, California
By:

Name:

Title:

APPROVED AS TO FORM:

WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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MANAGED IT SERVICES

PROPOSAL

PREPARED FOR

THE CITY OF LA QUINTA

EXHIBIT A
Scope of Services
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P (888) 520-1787 | O 9300 Santa Anita Ave. Suite 102, Rancho Cucamonga, CA 91730 | www.syntechgroup.com

MANAGED IT SERVICES RFP
2/9/2026
Dear Gil,
On behalf of Syntech Group, I am pleased to submit our proposal for Managed IT Services. As a trusted provider of comprehensive IT solutions, Syntech Group brings a proven track record of delivering secure, efficient, and scalable IT services to public sector organizations. Our team is eager to leverage our expertise to support City of La Quinta critical infrastructure and operational needs.

With over 17 years of experience in Managed IT Services, we specialize in providing proactive IT support, cybersecurity solutions, cloud management, network optimization, and compliance-driven IT strategies tailored for nonprofit organizations, foundations, municipal agencies, and other mission-driven institutions. Our approach focuses on minimizing downtime, enhancing system security, and ensuring seamless IT operations through industry best practices and 24/7 monitoring.

As an organization committed to excellence, we have the expertise and resources necessary to meet and exceed the requirements outlined in your scope. We are prepared to offer a strategic IT partnership that aligns City of La Quinta’s operational goals while ensuring cost efficiency and regulatory compliance.

The designated point of contact for this proposal is:

Katherine Wetherbee
President of Business Development
Syntech Group, Inc
9300 Santa Anita Ave Suite 102
Rancho Cucamonga, CA 91730
Phone: 909-203-1530
Cell: 909-767-0819
Email: [email protected]
We appreciate the opportunity to be considered for this engagement and look forward to the possibility of collaborating with City of La Quinta. Please feel free to contact me with any questions or to discuss our proposal in further detail.

Sincerely,
Katherine Wetherbee
President of Business Development
Syntech Group, Inc
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MANAGED IT SERVICES RFP

TABLE OF CONTENTS
INTRODUCTION & COMPANY PROFILE ............................................................................................................... 4 Overview of our Organization ........................................................................................................................... 4 Background and Experience ................................................................................................................................ 5 Service Capabilities ........................................................................................................................................ 5 Syntech Team................................................................................................................................................. 6 Onboarding Technicians .............................................................................................................................. 7 Onboarding .................................................................................................................................................... 8 First 7 days ................................................................................................................................................. 8 First 30 days ............................................................................................................................................... 8 Days 30-60 ................................................................................................................................................. 9 Days 60-90 ................................................................................................................................................. 9 Team Organizational Chart ........................................................................................................................ 10 Client Projects .............................................................................................................................................. 11 Client References ............................................................................................................................................. 12 Managed Services ............................................................................................................................................ 14 Procare Support Services .............................................................................................................................. 14 Co-Managed IT Support ............................................................................................................................. 17 Additional Services ................................................................................................................................... 17 Client Experience ...................................................................................................................................... 17 Special Considerations ................................................................................................................................. 21 Rates ........................................................................................................................................................... 19 Project Rates ................................................................................................................................................ 19 Long Term Assurance ................................................................................................................................... 21 Insurance ........................................................................................................................................................ 21 Evidence of California Licensing .................................................................................................................... 21 Subcontractors ............................................................................................................................................ 21 Certification of Proposal ................................................................................................................................... 22 266 CLICK HERE to Return to Agenda
P (888) 520-1787 | O 9300 Santa Anita Ave. Suite 102, Rancho Cucamonga, CA 91730 | www.syntechgroup.com

MANAGED IT SERVICES RFP

INTRODUCTION & COMPANY PROFILE
Syntech Group, Inc. is a trusted Managed Services Provider (MSP) with 17+ years of experience delivering highquality IT solutions tailored for government agencies, municipalities, and special districts. Our expertise spans outsourced IT support, cybersecurity, cloud infrastructure, IT security management, and vendor contract negotiation, making us well-equipped to support the operational, security, and compliance requirements of your organizational needs.

As a strategic IT partner, Syntech Group does more than provide technical support to align IT strategy with organizational goals to improve security, efficiency, and cost-effectiveness. Our vCIO (Virtual Chief Information Officer) services ensure proactive IT leadership, while our contract review and negotiation expertise help the firm maximize value from their technology investments.

In addition to cybersecurity and IT optimization, Syntech Group prioritizes business continuity by implementing comprehensive disaster recovery (DR) and backup solutions that support Recovery Time Objective (RTO) and Recovery Point Objective (RPO) requirements. Our approach ensures:
 Automated and encrypted backups to protect data integrity and security.  Geo-redundant storage to safeguard critical data in case of local failures.  Predefined RTO and RPO thresholds to ensure minimal downtime and rapid recovery.  Regular disaster recovery testing to validate and optimize response protocols.

With a multi-tiered support structure, we provide comprehensive IT service coverage, ensuring rapid response, proactive system monitoring, and long-term strategic planning. This holistic approach enables you to maintain a resilient, secure, and high-performance IT environment that meets both operational and regulatory standards.

OVERVIEW OF OUR ORGANIZATION
Syntech’s current environment is as follows:
 Established in 2009, incorporated Syntech Group, Inc., as an S-Corp  17+ years of experience in Managed IT Services, specializing in government and public sector IT solutions.  28 employees, including 20 engineers with expertise in networking, security, and cloud solutions.  We currently provide MSP Services to over 3000 users and 70 client locations.  Accounts vary from government, private sector and non-profit organizations.  Our different teams are highly skilled and divided into the following departments for refined service delivery: Helpdesk Services, Service Coordinators, System Administrators, NOC, Account Management, Inside Sales, Accounting, and Marketing.
 Helpdesk is open Monday through Friday between the hours of 8am to 5pm plus, and after-hours answering service for emergencies.
 External management of the highest level of network support  Local and Remote Cloud Backups
 A dedicated Account Manager to help with any non-technical questions.  Monthly Asset reports and check-in meetings.
 5-year roadmaps for your infrastructure
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MANAGED IT SERVICES RFP

BACKGROUND AND EXPERIENCE

SERVICE CAPABILITIES
 Strategic IT Partnership & vCIO Services
o Technology Roadmap Development: Aligning IT infrastructure with organizational goals for longterm efficiency. o IT Budgeting & Cost Optimization: Ensuring technology spending is strategic and cost-effective. o Contract Review & Vendor Negotiation: Analyzing and negotiating IT vendor contracts to secure the best value and most favorable terms.
 Cybersecurity & Compliance
o Managed SOC 24x7 EDR: Real-time monitoring and threat detection for enhanced security. o Security Assessments & Policy Development: Ensuring IT security policies meet regulatory and industry standards.
o Has experience in implementation and management of the following:
 CIS
 NIST 800-53
 ISO 27001
 Backup & Disaster Recovery
o Implementing secure backup strategies for business continuity.  24 x7 Helpdesk Support
o Helpdesk Tier 1: First-level support for user inquiries, password resets, and basic troubleshooting. o Helpdesk Tier 2: Advanced troubleshooting for hardware, software, and network-related issues. o Junior System Administrators: Handling routine monitoring, backups, and medium-complexity IT tasks under supervision.
o System Administrators: Third-level support for network administration, system security, and complex IT challenges.
o Certified Technicians
o After hours on-call technicians
 24x7 NOC Services
o Syntech maintain continuous monitoring of client environments to identify system or security issues as they occur.
 Systems and security alerts are monitored continuously.  Outside of normal business hours, a rotating on-call engineer is available to respond to critical alerts and emergency client requests.
 The on-call engineer assesses the situation, resolves the issue when possible, and escalates internally if additional expertise is required.  Proactive IT Management & Account Support:
o Regular IT Check-ins & Reporting: Ensuring transparency with performance reports, uptime metrics, and ticket resolution tracking.
o Account Management Services: Dedicated Account Manager to oversee service delivery, resolve concerns proactively, and optimize IT efficiency.
 Security
o US Based Technicians
o CJIS Qualified Engineers
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P (888) 520-1787 | O 9300 Santa Anita Ave. Suite 102, Rancho Cucamonga, CA 91730 | www.syntechgroup.com

MANAGED IT SERVICES RFP

SYNTECH TEAM
Syntech Group has assembled a dedicated team to oversee and execute the Managed IT Services contract for City of La Quinta.

FOUNDERS
James Stover, President/CEO
James, a Southern California native and U.S. Army veteran, holds an advanced degree in Computer Science from the University of La Verne and DeVry University. Driven by the growth and success of his clients, he provides direct oversight, and Strategic IT planning for all clients. He has 20+ years in MSP leadership, IT strategy, and compliance.

Katherine Wetherbee, President of Business Development
Katherine is an accomplished Vice President of Sales with a proven track record in the information technology and services industry. With deep expertise in Storage Area Networks (SAN), Professional Services, Data Center solutions, and Managed Service Provider (MSP) offerings, she is known for delivering high-impact sales strategies and building lasting client relationships.

She holds advanced degrees in International Business Finance from UC Santa Barbara, Michigan State, and Stanford, bringing a global perspective to her leadership approach. Katherine’s passion for technology and innovation led her to found an organization centered on personalization, reliability, and practical solutions—helping clients better understand and embrace advancing technologies.

KEY TEAM MEMBERS
Alex Chang, Virtual Chief Information Officer (vCIO)
With over 12 years of experience in IT, Alex brings a wealth of technical expertise and strategic insight to his role as head of the Account Management department. While he fully oversees account operations, his influence extends across all departments, playing a key role in crossfunctional collaboration and strategic project planning.

A certified A+ and Network+ technician, Alex holds a bachelor's degree from the University of California, Riverside. He has developed deep expertise in Microsoft services and has successfully guided numerous organizations through digital transformation and modernization initiatives. . David McKissic, Director of IT Services & Cybersecurity With two decades of experience in managed services, David has built a career around navigating complex customer environments, diverse application stacks, and tailored service solutions. His journey from Helpdesk and Desktop Support to Engineer, Senior Engineer, CTO, Vice President, and now Director of Helpdesk reflects a deep commitment to growth, leadership, and hands-on service.

David’s core strengths lie in leadership, team building, escalated support, and cultivating strong client relationships. In his current role, he thrives on being closely involved with day-to-day client challenges, ensuring highquality service delivery and fostering a culture of excellence within his team. 269 CLICK HERE to Return to Agenda
P (888) 520-1787 | O 9300 Santa Anita Ave. Suite 102, Rancho Cucamonga, CA 91730 | www.syntechgroup.com

MANAGED IT SERVICES RFP
Sara Lauritzen, Helpdesk Manager
Sara Lauritzen is a Helpdesk Manager with more than 10 years of experience in the tech industry, and 4 years in a leadership role. She has worked closely with various municipalities for over 8 years. She holds an Associate’s of Science in Information Technology from ITT Tech and has a strong background in managing infrastructure for municipalities. Outside of her professional work, Sara enjoys family time, writing, and pursuing her love for Musical Theatre.

Tiffany Shaw, Senior Account Manager
With over 12 years of experience in customer relationship management and IT service delivery, Tiffany Shaw brings both technical depth and strategic insight to every client partnership. She began her career as a technical support specialist, quickly advancing into systems engineering before transitioning into account management, giving her a unique ability to bridge hands-on technical expertise with high-level business strategy.

Tiffany has extensive experience supporting manufacturing and enterprise organizations, where precision, uptime, and operational efficiency are paramount. Her background includes managing complex technology environments that integrate production systems, cybersecurity standards, and cloud-based infrastructure.

Known for her proactive communication style and results-driven approach, Tiffany collaborates with clients to develop multi-year technology roadmaps that align IT investments with organizational growth. She focuses on modernization, automation, and cost optimization, ensuring each engagement delivers measurable value and operational impact.

Her career progression—from frontline technician to engineer to senior account leader—reflects her deep technical foundation, leadership acumen, and commitment to delivering enterprise-grade outcomes through trusted partnership.

ONBOARDING TECHNICIANS
Bruce Wilkins
System Administrator
Jeff Hollingsworth
System Administrator
Resumes for key personnel are available upon request.
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P (888) 520-1787 | O 9300 Santa Anita Ave. Suite 102, Rancho Cucamonga, CA 91730 | www.syntechgroup.com

MANAGED IT SERVICES RFP

ONBOARDING
Our technical strategy addresses the firm’s full scope of work with industry-leading tools and processes.

FIRST 7 DAYS
Syntech Onboarding team will meet with the firm for a kickoff meeting. In this meeting we complete the following:
 Formalize our onboarding project timeline.
 Identify any specific dates important to your organization.  These would include termination dates of any existing services, upcoming holidays or critical calendar dates that will impact the onboarding schedule.
 Any planned changes happening in the next 90 days.
 Discuss specifics regarding the PC deployment plans and incorporate these into the planning process.  Identify project team roles and responsibilities for Syntech Staff, Client's staff and Legacy IT Vendor if possible.

MILESTONE: TEAM INTRODUCTIONS AND KICKOFF MEETING COMPLETED DELIVERABLE: PROJECT PLAN AND ONBOARDING TIMELINE CREATED FIRST 30 DAYS
Syntech will begin our documentation process.
 Review any pre-existing documents and diagrams.
 Onsite visual inspections of all physical equipment and facilities  If appropriate Syntech will begin to work with Legacy IT Vendor to obtain any support documentation they can provide
 If we have administrative access, we will review system configurations.  Includes On Prem Equipment
 On Site Hosted Equipment Cloud Systems
 Weekly Account Manager check-ins with status updates
 At the end of the initial 30 days Syntech will typically take the primary IT support role.  Syntech transitions IT support from legacy IT Vendor (as defined in the kickoff meeting).  Syntech will update administrative credentials.
 Deploy remote support tools.
 Deploy server backups and start o site data protection.  Deliver an initial findings document, in this document Syntech will outline any issues we have discovered, provide supporting details, and present a remediation plan if necessary.

MILESTONE: SYNTECH TO ASSUME PRIMARY SUPPORT ROLE
DELIVERABLE: DRAFT VERSION OF NETWORK DOCUMENTATION AND EQUIPMENT INVENTORY LIST 271 CLICK HERE to Return to Agenda
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MANAGED IT SERVICES RFP
DAYS 30-60
Syntech expands the documentation cycle:
 Review all systems for so ware and hardware supportability.  Engage all 3rd party vendors to ensure that we are added to supported vendors list.  Review existing 3rd party agreements and document any expirations. Start tracking all renewal dates.  Create formalized User/Equipment Onboarding/Onboarding request forms  Start the budget cycle planning.
 Deploy security tools.
 Discuss Cyber Insurance policies and requirements – plan for compliance.  Biweekly check-ins regarding the onboarding and support efforts MILESTONE: N/A
DELIVERABLE:
 30-DAY TICKET REVIEW
 DETAILED IT DOCUMENTATION
 REMEDIATION RECOMMENDATIONS
DAYS 60-90
Documentation review and Support Enhancements
 Review all documentation, fill in gaps where necessary.  Review all support requests created to identify any potential improvements  Complete full QA of Documentation
 Remediation plans discussed and planned.
 Provide initial Business Review with Stakeholders
MILESTONE: N/A
DELIVERABLE:
 FULL NETWORK DOCUMENTATION DELIVERED.
 REMEDIATION PLANS IN PLACE.
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MANAGED IT SERVICES RFP

TEAM ORGANIZATION AL CHART
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MANAGED IT SERVICES RFP

CLIENT PROJECTS
Syntech Group, Inc. specializes in providing end-to-end Managed IT Services with a tiered approach to IT support, ensuring cost-effective, scalable, and security-focused IT operations for our clients.

Our team of experienced project leaders and professional engineers will take care of all your implementation needs in a timely and seamless manner. The following clients can attest to our expertise from previous projects:

Inland Valley Humane Society
Project: Hardware Refresh (Laptop, Desktop, Switches, Firewall, Access Point Replacements)
Project: Network Modernization (Azure and Office 365 Migration) Project: IT Governance, Risk and Compliance: EDR, MDM, Cybersecurity Training, routine Security Posture Assessment)
City of Perris
Project: Network Infrastructure Build
Project: Server Refresh, Data Migration, Migration Virtual Environment Fantasy Springs Resort Casino
Project: IT Governance, Risk and Compliance: EDR, MDM, Cybersecurity Training, routine Security Posture Assessment)
Project: Network Refresh (Switches, Firewall, Access Point Replacements)
Project: Cloud Migration (Office 365)
Project: Disaster Recovery Plan and Implementation
Northwest Mosquito & Vector Control District wat
Project: Network Infrastructure Rebuild
Project: ERP Implementation and Website Integration (Work in Collaboration with ERP vendor and all other parties)
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MANAGED IT SERVICES RFP

CLIENT REFERENCES
Below are relevant contracts within the past five years that highlight our experience with municipal, state agencies, nonprofit, and infrastructure-focused organizations:

Inland Valley Humane Society
Contact: Nikole Bresciani, CEO
Phone: 909-623-9777
Email: [email protected]
City of Perris
Contact: Art Cervantes, CIO
Phone: 951.943-6100
Email: [email protected]
Fantasy Springs Resort Casino
Contact: Don Lindsey, CIO
Phone: 760-342-5000
Email: [email protected]
Northwest Mosquito & Vector Control District
Contact: Eric Ballejos, Public Information & Technology Officer Phone: 951.340.9792
Email: [email protected]
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MANAGED IT SERVICES RFP
Mexican American Opportunity Foundation (MAOF)
Contact: Vicky Santos
Phone: 323.278.3687
Email: [email protected]
CA-NV American Water Works Association
Contact: Sue Mosburg
Phone: 909.291.2108
Email: [email protected]
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MANAGED IT SERVICES RFP

MANAGED SERVICES
Syntech is committed to delivering comprehensive Managed IT Services that support the unique operational environment at City of La Quintas. . Our approach combines a structured onboarding process, robust technical solutions, and proactive management to meet clients' goals of reliability, security, and scalability. Below, we outline our technical and management strategies, a draft schedule of tasks, and additional recommendations to enhance service delivery.
* All helpdesk and support staff are US-based technicians, ensuring clear communication and compliance with government data security requirements.

PROCARE SUPPORT
24/7 Helpdesk Support A dedicated team using a ticketing system with <15-minute initial response for critical issues and 8am-5pm PST support plus on-call rotation.

•Desktop Support
•Mobile Device Support
•Server Administration
•Network Administration
•Email Administration
•Automated Onboarding and Offboarding
Helpdesk 1 Providing first-level support for everyday issues, including user inquiries and technical assistance.

Helpdesk 2 Providing second-level support for more complex issues that require advanced troubleshooting.

Junior System
Administrators
Supporting system administration tasks, performing routine monitoring, backups, and managing medium-complexity IT issues under supervision.

System Administrators Providing third-level support for critical systems, network administration, and complex IT challenges.

Security Awareness &
User Training
Standard Operating
Procedures (SOP)
Development
Syntech provides user security awareness training through the KnowBe4 platform. This includes simulated phishing exercises, ongoing training modules, and reporting tools designed to strengthen user awareness and reduce the risk of social engineering attacks.

Collaborating with the firm to create a comprehensive SOP which helps guide the customer to growth and success. This will lead to us collaborating in the documenting firm’s technological environment, ensuring all relevant procedures and protocols are up-to-date, and adhered to.
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MANAGED IT SERVICES RFP
Documentation Ensuring all technology-related documentation is organized, accessible, and in accordance with best practices.

SECURITY
Security Services Ensuring the firm’s IT infrastructure meets or exceeds industry standards for security. This includes continuous monitoring, vulnerability assessments, data protection, and compliance with applicable regulatory requirements.
vCIO Services Acting as a virtual Chief Information Officer (vCIO), providing strategic IT insights and leadership. This includes analyzing contracts, recommending cost-saving measures, and optimizing technology spending.

Contract Review and
Negotiation
Assisting the firm in analyzing and negotiating contracts with technology vendors to ensure the best value and most favorable terms.

ACCOUNT MANAGEMENT
Check-ins The Account Manager will conduct regular meetings with the point of contact to ensure customer satisfaction, address concerns, and guide the organization on IT priorities.

Metrics Reporting The Account Manager will review performance metrics and provide insights on system performance, uptime, ticket resolution times, and other key IT metrics to ensure the organization’s IT systems are functioning optimally.

REMOTE MONITORING AND MANAGEMENT
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MANAGED IT SERVICES RFP
RMM Tools Datto Remote Monitoring and Management delivered through a web based secure portal, features include:

•Device Inventory
•Full Hardware reporting
•CPU, RAM, Hard Drive
•Service Tag inventory
•Assigned User Identification
•Software Inventory
•Centralized Security Posture Analysis
•Windows Patching
•AV/EDR Health Status
•Ransomware Detection
•Device Control
•Secure Remote Access
•Administrative File Transfer
•Policy based administration
•Windows Updates

CYBERSECURITY & MONITORING (INCLUDED AT NO ADDITIONAL COST) Anti-Virus

EDR

ITDR

With the ProCare Security Bundle, Syntech includes a robust set of security products all deployed and fully managed via our 24/7/365 Security Operations Center (SOC).

•Real time analysis
•Light weight agent for protection
•Connected to Global Threat Intelligence
•In Depth software analysis for vulnerabilities
•Device profiling and behavior analysis
•Security Operations Center
•Security Incident Alerting and remediation
•Cloud Services Monitoring
•Network Traffic Monitoring
•Enterprise data analysis
•Indicators of Compromise Alerting and remediation
•Managed Identity threat detection and response (ITDR) for EntraID

IT SYSTEMS MANAGEMENT
Auvik Enterprise network management portal. Syntech configures and provides direct access to our network management tools.

Through Auvik the network is dynamically mapped and monitored. •Network Device Inventory
•Realtime monitoring and alerting
•Performance charting
•Troubleshooting resources
•Configuration change control and backups
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MANAGED IT SERVICES RFP
ITGlue IT infrastructure documentation system. Through the ProCare onboarding process we will populate the details of the organization from an IT perspective. Glue provides a categorized view of all things IT. From locations to Internet Providers, Software licenses to Device Passwords, all things IT are securely documented in a highly organized way that makes information retrieval a breeze. This information can be exported into an indexed PDF for offline longterm storage.

CO-MANAG ED IT SUPPORT
In a co-managed IT environment, your internal team collaborates seamlessly with our expert technicians. This flexible partnership allows you to divide technical responsibilities based on your organization’s unique needs.  Shared Responsibilities: Your in-house team retains control over the areas you prefer to manage internally.  Specialized Support: We step in to handle specific tasks, projects, or areas where you need additional expertise or resources.
 Scalable Collaboration: Whether you need helpdesk support, infrastructure management, or strategic IT planning, we are here to complement—not replace—your existing IT department.

Our goal is to empower your team with the tools, knowledge, and support they need to succeed, while ensuring your IT operations run smoothly and efficiently.

ADDITIONAL SERVICES
In addition, Syntech has a specialized team to help create Innovative Solutions for your organization:
 Network Modernization: Evaluate and recommend tools (e.g., Microsoft Teams enhancements, Azure) to support hybrid operations.
 Cloud Migration and Support
 Strategic planning and oversight
 Project management
 Procurement guidance
 Disaster Recovery
 Wireless Solutions
 Mobile Device Management
 Virtual Private Network (VPN)
 Virtual Desktop Infrastructure (VDI)
 Network Enhancements

CLIENT EXPERIENCE
Our management framework ensures seamless coordination and strategic alignment:
 Team Structure: A dedicated account manager will serve as your primary contact, supported by onsite technicians (as needed), a help desk team, and a security specialist.  Network Assessment: Our system Administrators will review your network and provide an assessment along with recommendations to improve your overall network posture. 280 CLICK HERE to Return to Agenda
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MANAGED IT SERVICES RFP
 Communication: Weekly status reports during onboarding, monthly system health updates, and quarterly strategy reviews with the Chief Administrative Officer.  Strategic Planning: Post-onboarding, we’ll facilitate a workshop to develop a 3- or 5-year technology roadmap which will help align your network needs with your fiscal year budget. 281 CLICK HERE to Return to Agenda
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MANAGED IT SERVICES RFP

PROCARE RATES
Syntech's approach ensures the IT infrastructure supports uninterrupted services while proactively addressing security and scalability. All helpdesk and support services are delivered by US-based technicians. Below is the monthly recurring cost based on the approximate number of Users, Locations and Cloud Environment. (150) Users and (1) Primary Location (7) other locations 1 Year Contract
*****One Time Onboarding & Setup Fee***** $0.00
Procare Cloud – 150 users - $185.00 per user $27,750.00 Server- 12 VM’s- $100.00 per VM $1,200.00
Network Monitoring $16.00 per device 32 device $512.00
On-Site Support Technicians (2) 15,000.00
Total Monthly Recurring Cost (MRC): $46,712.00

PROJECT RATES
Any projects, enhancements, or significant changes extending beyond the scope of the core Managed IT Services outlined in this proposal will be quoted separately. Syntech Group will develop a clear and detailed Statement of Work (SOW) and cost estimate for each additional project, subject to City of La Quinta review and approval. This approach ensures full transparency regarding scope, deliverables, and pricing for any initiative beyond the standard managed services agreement.

Note:
 On site Storage will be calculated during the onboarding phase.  Project Pricing is based on Syntech’s Office Hours which are: Monday - Friday from 7:00am to 5:00pm PST.

Labor outside of ProCare Support is billed at: $195.00 Per Hour New Devices:

Workstations or Laptops $525 Flat Rate
Laptops with Docking Station/Monitors $700 Flat Rate
Mobile Devices (MDM)* Tbd-Depending on Platform
New Virtual Server* (Does not include Licensing Costs) $2000.00 Flat Rate New Physical Server* $2000.00 Flat Rate
VoIP (Handsets/Lines) * $10 Per Line
*Does not include additional 3rd party vendor charges for their configuration. The hourly rate applies to any additional work or hours.
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MANAGED IT SERVICES RFP

LONG TERM ASSURANCE
Syntech is continually looking for ways to provide dependable, cost-effective, quality products that will continue to serve the needs of your company well in the future. We are committed to providing your company with a road map that will incorporate these new technologies and long-term partnerships.

SPECIAL CONSIDERATIONS
Our ProCare support does cover all aspects as detailed in the Scope of work and the Service Requirements. There are several critical areas that we feel exceed the requirements that would be of specific interest to the firm.  Comprehensive and detailed documentation will be taken to identify the systems related to the Operational Technology components including servers, applications, and any network devices. We will work closely with the firm to determine any standards frameworks implemented. We would recommend NIST 800-82. While full adherence may be out of reach, designing and improving toward compliance would be an important aspect of our support.
 Cloud platforms such as Office365 are protected with our included Identity Threat Detection and Response tools. We monitor and respond to improper logins, mailbox rules and a wide range of security related activities.
 Mobile Device Support also described as Mobile Application Management (MAM). We can configure this to deliver the services as requested. Extended functionality is available by using 3rd party management tools.

Syntech is experienced with, JAMF and MAAS360. Further details would need to be discussed.

INSURANCE
 Syntech is insured with Farmers Insurance. General Liability insurance coverage is 2 million for each occurrence and 4 million for general aggregate.
 Guard Insurance provides us Professional liability insurance, and the coverage is 1 million for each occurrence.
 Proof of insurance is available on request.

EVIDENCE OF CALIFORNIA LICENSING
Syntech Group, Inc. is fully licensed and registered to provide IT services in the State of California.

Documentation verifying business licensing is included as an attachment.

SUBCONTRACTORS
Syntech Group, Inc. maintains a highly skilled in-house team to deliver all core Managed IT Services. However, we may engage specialized subcontractors for cabling infrastructure. If subcontractors are used, we will ensure they meet California licensing and regulatory standards and maintain the same level of quality and security compliance.

Potential subcontracted functions include:
 Low-voltage cabling installation
 Microsoft Azure and Amazon AWS, and 3rd Party Hosted Facilities, as necessary. 283 CLICK HERE to Return to Agenda
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MANAGED IT SERVICES RFP

CERTIFICATION OF PROPOSAL
The undersigned hereby submits its proposal and, by doing so, agrees to provide services to City of La Quinta in accordance with this proposal, and to be bound by the terms and conditions outlined herein.

Prepared by:

Syntech Group
Katherine Wetherbee
9300 Santa Anita Ave,
Rancho Cucamonga, CA 91730
909-767-0819
[email protected]
Prepared for:

X
Katherine Wetherbee
Manager of Business Development
Katherine Wetherbee
President of Business Development
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MANAGED IT SERVICES RFP
Exhibit A
Master Services Agreement
Services Attachment for Managed Services
Schedule of Services
Data Processing Agreement
Service Level Objectives
Schedule of Third-Party Services
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Exhibit B

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Contract Sum
Compensation for Services shall not exceed the following Contract Sum for the entire life of this Agreement, including the Initial and Extended terms: Six-Hundred FortyOne Thousand Dollars ($641,000), to be paid for duly authorized Services performed consistent with the terms and conditions of this Agreement.

MANAGED IT SERVICES
Fiscal Year (FY) Cost
FY 2025/26 - June 2026 $ 46,712
FY 2026/27 $ 560,544
Contingency (equipment, software, etc.) $ 33,744
Total $ 641,000

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Exhibit C

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Exhibit D
Special Requirements
[None]
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Exhibit E

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Statutory Limits / Employer’s Liability $1,000,000 per accident or disease OR Must include the following endorsements:

Workers’ Compensation Endorsement with Waiver of Subrogation Workers’ Compensation Declaration of Sole Proprietor
California Workers' Compensation Requirements Acknowledgement Professional Liability (Errors and Omissions):

Errors and Omissions liability insurance with a limit of not less than $1,000,000 per claim
Cyber Liability
$1,000,000 per occurrence/$2,000,000 aggregate
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s 289 CLICK HERE to Return to Agenda
Exhibit E

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performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.

Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
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Exhibit E

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d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.

If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.

E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:

1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, 291 CLICK HERE to Return to Agenda
Exhibit E

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employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.

8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.

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Exhibit E

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responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.

15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.

16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly 293 CLICK HERE to Return to Agenda
Exhibit E

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agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.

18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.

21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.

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Exhibit F

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La Quinta City CouncilJune 2, 2026

La Quinta City Council
June 2, 2026