La Quinta City Council
October 6, 2026

after the oral communication is commenced, the Presiding Officer may, if deemed preferable, direct that the communication be made instead either to the City Manager or other appropriate staff member during regular business hours, or in writing for subsequent submittal to the City Council.

A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this in writing to the City Clerk by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments.

Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City Council.

The rules and limitations for public comments noted above shall apply to members of the public attending City Council meetings via teleconference or telephonic accessibility. “Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individual or entities, unless permitted by the Presiding Officer.

Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer.

On items of public comment or discussion, any matter raised by the public which does not specifically appear on the agenda may be added to a future agenda in accordance with Section 2.9 of these Rules of Procedure, listed below. It is hereby determined that such requests or direction by a member of the City Council shall not be considered action taken by the City Council on said item raised by the public. Further, City Council discussion of the matter shall not be considered action taken.

2.7 CONSENT AGENDA:

Items of routine nature, and non-controversial, shall be placed on the consent agenda. All items may be approved by one blanket motion with majority vote. Any member of the City Council may request that any item be withdrawn from the consent agenda for separate consideration.

2.8 MAYOR AND COUNCILMEMBER ITEMS:

Members of the City Council shall provide brief reports on meetings attended at the expense of the local agency at the next regular meeting of the City Council. 274 CLICK HERE to Return to Agenda
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2.9 ADDING ITEMS TO A FUTURE AGENDA:

An item may be placed on a future agenda by any of the following methods:
(a) Items for discussion only, no action, no staff report – a member of the City Council may request that a matter requiring significant discussion be placed on a future agenda under the “Mayor and Councilmembers’ Items” section of the agenda either during a City Council meeting or by contacting the City Manager with the item title and desired meeting date. The requesting member has the option to prepare a short report to be included in the agenda packet provided the agenda production deadlines are met.
(b) Items for discussion and/or vote requiring a staff report – a member who wishes to place a matter on a future agenda that requires staff research, analysis and/or report(s) or a vote to commit City resources shall first bring the matter to the City Council as noted in 2.9(a) above and obtain City Council consensus to direct staff to move forward and place the item on a future agenda. The City Council shall not take action on the matter itself.
(c) By the Mayor, City Manager, or City Attorney.

3. PRESIDING OFFICER

3.1 PRESIDING OFFICER:

The Mayor shall be the Presiding Officer at all meetings of the City Council. In the absence of the Mayor, the Mayor Pro Tempore shall preside. In the absence of both the Mayor and the Mayor Pro Tempore, the Councilmember most senior in service shall preside. If there are two Councilmembers with equal seniority, then the one who received the highest number of votes in the election shall be the Presiding Officer.

3.2 MAYOR PRO TEMPORE:

In accordance with Gov. Code § 36801, the City Council shall choose one of its members as Mayor Pro Tempore at the meeting at which the declaration of the election results for a general municipal election is made. During odd numbered years, the City Council shall choose one of its members as Mayor Pro Tempore during a regular meeting in the last calendar quarter of the year. Each selection shall be by three (3) or more affirmative votes, and a failure to achieve such total of affirmative votes, shall be deemed a selection of the incumbent to remain in office. Each person so selected shall serve until a successor is chosen (at any time) by three (3) or more affirmative votes.

3.3 CALL TO ORDER:

The meeting of the City Council shall be called to order by the Presiding Officer.

3.4 PARTICIPATION OF PRESIDING OFFICER:
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The Presiding Officer may move, second, and debate from the Chair, subject only to such limitations of debate as are imposed on all members of the City Council. The Presiding Officer shall not be deprived of any of the rights and privileges of a member of the City Council by reason of acting as Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If the Presiding Officer desires to personally engage in extended debate on questions before the City Council, the Presiding Officer should consider turning the Chair over to the Mayor Pro Tempore.

3.5 QUESTION TO BE STATED:

The Presiding Officer shall verbally restate each question immediately prior to calling for the vote. Following the vote, either the Presiding Officer or the City Clerk shall verbally announce the result in accordance with Section 7.1 below. The Presiding Officer may publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business.

3.6 SIGNING OF ORDINANCES AND RESOLUTIONS:

The Presiding Officer shall sign ordinances and resolutions adopted by the City Council. The City Clerk, or Deputy City Clerk, shall attest to the signature of the Presiding Officer.

3.7 MAINTENANCE OF ORDER:

The Presiding Officer is responsible for the maintenance of order and decorum at all times.

No person is allowed to speak who has not first been recognized by the Presiding Officer.

All questions and remarks shall be addressed to the Presiding Officer.

3.8 CITY CLERK POSITION:

In accordance with Gov. Code § 36804, if the City Clerk is absent, the Deputy City Clerk shall act. If there is none, the Presiding Officer shall appoint a City staff member to act as City Clerk Pro Tempore.

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER:

The Presiding Officer, with the advice of the City Manager and City Attorney, shall determine all Points of Order, which shall generally be governed by Robert’s Rules of Order, if not otherwise governed by these Rules of Procedure. The Presiding Officer’s ruling shall be subject to the right of any member to appeal to the City Council. If any appeal is taken, the question shall be, "Shall the decision of the Presiding Officer be sustained?" in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – CITY COUNCIL MEMBERS:
(a) Any member desiring to speak shall address the Presiding Officer and, upon recognition by the Presiding Officer, shall confine to the question under debate. 276 CLICK HERE to Return to Agenda
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(b) A member, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a Point of Order is raised by another member; or unless the speaker chooses to yield to questions from another member. (c) Any member called to order while speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or shall alter his/her/their remarks so as to comply with rules of the City Council. (d) Members shall accord the utmost courtesy to each other, to city employees, and to the public appearing before the City Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities.
(e) Any member may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the City Council shall require the Presiding Officer to so act. (f) Except where specifically authorized by City Council action or for purely ceremonial purposes, no member of the City Council attending a City board, commission, or committee meeting shall make any statement or give the appearance or indicate in any way that he/she/they is/are representing the City. When making a comment at such a meeting, the member should make it clear that he/she/they is/are speaking solely as an individual. Unless officially appointed to participate on a committee, members should make an effort not to insert themselves into or take positions on matters which will or are likely to be the subject of public hearings or will be decided upon by the City Council after considering the entire issue.

4.3 DECORUM AND ORDER - EMPLOYEES:

City employees and contractors shall observe the same rules of procedure and decorum applicable to members of the City Council. The City Manager shall ensure that all City employees observe such decorum. Any staff members, including the City Manager, desiring to address the City Council or members of the public shall first be recognized by the Presiding Officer. All remarks shall be addressed to the Presiding Officer and not to any one individual member of City Council or the public.

4.4 DECORUM AND ORDER - PUBLIC:

Members of the public attending City Council meetings shall observe the same rules of order and decorum applicable to the City Council. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the City Council or while attending the City Council meeting shall be removed from the room if the sergeant-of-arms is so directed by the Presiding Officer, and such person may be barred from further audience before the City Council. Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the Presiding Officer, who may direct the sergeant-of-arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer. 277 CLICK HERE to Return to Agenda
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The Brown Act [Gov. Code § 54957.95(a)(1)] authorizes the Presiding Officer of the City Council to remove or cause the removal of an individual for disrupting the meeting, including teleconference via two-way audio-visual platform or telephonic service, as defined in Gov.

Code § 54957.96.

4.5 ENFORCEMENT OF DECORUM:

The head of the City's police agency or designee shall be ex-officio sergeant-of-arms of the City Council. The sergeant-of-arms shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum during a public meeting.

Upon instructions from the Presiding Officer, it shall be the duty of the sergeant-of-arms or his/her/their representative to eject any person from the City Council Chamber or place any person under arrest or both.

As set forth in the Brown Act [Gov. Code § 54957.9], in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the City Council may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.

4.6 PERSONAL PRIVILEGE:

The right of a member to interrupt a meeting and address the City Council on a question of personal privilege shall be limited to cases in which his/her/their integrity, character, or motives are assailed, questioned, or impugned.

4.7 CONFLICT OF INTEREST:

All members of the City Council are subject to the provisions of state law, such as Chapter 7, Title 9, of the California Government Code, relative to conflicts of interest, and to conflicts of interest codes adopted by the City Council. Any member disqualified from voting because of a conflict of interest shall do all of the following:
(1) Publicly identify the financial interest in detail sufficient to be understood by the public;
(2) Recuse himself/herself/themselves from discussing and voting on the matter; and
(3) Leave the dais until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the Consent Calendar.

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during the time that the general public speaks on the issue from the public podium [Gov.

Code § 87105(a)]. The member shall be marked absent from the vote for the item on the minutes, unless the item is on the Consent Calendar, in which case, the member will be marked as having abstained.

The conflict of interest provisions noted above shall also apply to members of the legislative body participating via teleconference or telephonic accessibility.

4.8 LIMITATION OF DEBATE:

Any member should speak only once upon any one subject until every other member choosing to speak thereon has spoken. No member shall speak for a longer time than five (5) minutes each time the member has the floor, without approval of a majority vote of the City Council.

4.9 DISSENTS AND PROTESTS:

Any member shall have the right to express dissent from or protest to any action of the City Council and have the reason entered in the minutes. If such dissent or protest is desired to be entered in the minutes, this should be made clear by language such as, "I would like the minutes to show that I am opposed to this action for the following reason . . .”

4.10 PROCEDURES IN ABSENCE OF RULES:

In the absence of a rule herein to govern a point or procedure, Robert's Rules of Order, Newly Revised, shall be used as a guide.

4.11 RULINGS OF PRESIDING OFFICER FINAL UNLESS OVERRULED:

In presiding over City Council meetings, the Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedure requiring rulings.

Any such decision or ruling shall be final unless overridden or suspended by a majority vote of the members of the City Council present and voting.

5. ADDRESSING THE CITY COUNCIL

5.1 MANNER OF ADDRESSING THE CITY COUNCIL:

Any member of the public desiring to address the City Council (“public speaker”) shall proceed to the podium and wait to be recognized by the Presiding Officer. After being recognized, the public speaker shall state his/her/their name and/or the party he/she/they is/are representing (unless otherwise determined by the city attorney to be unnecessary), the subject the public speaker wishes to discuss, and city of residence.

All remarks and questions shall be addressed to the Presiding Officer and not to any individual member of the City Council, staff member, or other person. The Presiding Officer shall be addressed at all times as Madam/Mister [title], e.g. Madam Mayor, Mr. Mayor Pro Tem. Members of the City Council shall be addressed as Councilmember [last name]. The 279 CLICK HERE to Return to Agenda
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City Council as a body shall be addressed: Madam/Mister Mayor and Members of the City Council.

The Presiding Officer shall not permit any communication, oral or written, to be made or read where it is not within the subject matter jurisdiction of the City Council. During a public hearing, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer.

The procedures for addressing the legislative body noted above shall also apply to members of the public participating via teleconference or telephonic accessibility.

5.2 TIME LIMITATION:

For time limitation applicable to public hearings and public comment, see Sections 2.5 and

2.6 of these Rules of Procedure.

5.3 ADDRESSING THE CITY COUNCIL AFTER MOTION IS MADE:

After a motion has been made, or after a public hearing has been closed, no member of the public shall address the City Council without first securing permission by a majority vote of the City Council.

5.4 PERSONS AUTHORIZED TO BE WITHIN PLATFORM:

No person except City Officials shall be permitted behind the City Council dais without permission or consent of the Presiding Officer.

6. MOTIONS

6.1 PROCESSING OF MOTIONS:

When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it.

6.2 MOTIONS OUT OF ORDER:

The Presiding Officer may at any time, by majority consent of the City Council, permit a member to introduce an ordinance, resolution, or motion out of the regular agenda order.

6.3 DIVISION OF QUESTION:

If the question contains two or more divisional propositions, the Presiding Officer may, and upon request of a member shall (unless appealed), divide the same.

6.4 PROCEDURE OF MOTIONS:

When a motion is before the City Council, no motion shall be entertained except the 280 CLICK HERE to Return to Agenda
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following, which shall have precedence in the following order:
(a) Adjourn
(b) Fix hour of adjournment
(c) Table
(d) Limit or terminate discussion
(e) Amend
(f) Postpone

6.5 MOTION TO ADJOURN: (not debatable)
A motion to adjourn shall be in order at any time, except as follows:
(a) When repeated without intervening business or discussion. (b) When made as an interruption of a member while speaking. (c) When discussion has been ended, and vote on a motion is pending. (d) While a vote is being taken.

6.6 MOTION TO FIX HOUR OF ADJOURNMENT:

Such a motion shall be to set a definite time at which to adjourn and shall be debatable and shall be amendable by unanimous vote.

6.7 MOTION TO TABLE:

A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be "taken from the table" at any time prior to the end of the next regular meeting.

6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION:

Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion.

6.9 MOTION TO AMEND:

A motion to amend shall be discussed only as to the amendment. A motion to amend an amendment is possible but no additional motions to further amendments may be made. Any amendment shall relate to the original motion and not introduce a different matter.

Amendments shall be voted first, then the main motion as amended. Alternatively, the original maker of the main motion may agree to revise the original motion and if the second agrees to second the revised motion, the City Council may vote on the main motion as revised.

7. VOTING PROCEDURE

7.1 VOTING PROCEDURE:
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In acting upon every motion, the vote shall be taken by electronic voting or by roll call, as applicable, and the Presiding Officer or the City Clerk shall verbally announce:
(1) Whether the question carried or was defeated;
(2) The vote tally; and
(3) The vote of each Member.

In the event the electronic voting machine is not functioning, the vote shall be taken by roll call. The vote on each motion shall then be entered in full upon the record. The order of voting shall be alphabetical with the Mayor voting last. The City Clerk shall call the names of all members seated when a roll call vote is ordered or required. Members shall respond 'aye', 'no' or 'abstain'.

Every ordinance and resolution, orders for franchises or payments of money, or adoption or amendment of a specific or general plan require three (3) affirmative votes. Any member may change his/her/their vote before the next order of business.

7.2 ABSTENTIONS AND FAILURE TO VOTE:

A member who abstains due to reasons of conflict shall, for purpose of the item under consideration, be considered as if absent.

A member abstaining for reasons other than conflict shall be counted as present for purposes of a quorum and such abstentions are counted with the majority.

A member who leaves the dais solely to avoid participating in a specific item shall, in absence of a conflict, be counted as if they were present but abstaining, and such abstentions are also counted with the majority as noted above.

7.3 RECONSIDERATION:

Any member who voted with the majority may move a reconsideration of any action at the same meeting or, within seven (7) calendar days, request in writing to the City Manager or City Clerk that it be agendized for consideration at the following meeting. If the 7th calendar day falls on a holiday, then the deadline shall be the next business day. In the event that the subject of the reconsideration is a motion that failed as the result of a tie vote, any member who voted against the earlier motion may move for reconsideration within the same seven (7) calendar day period. If the motion to reconsider passes, then the original item may be reconsidered at that time or agendized for the next meeting that meets any applicable noticing requirements. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the City Council.

7.4 TIE VOTES:

Tie votes shall be lost motions unless an additional motion is made which obtains a majority vote to break the tie. When all members of the City Council are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal. If a tie 282 CLICK HERE to Return to Agenda
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vote results at a time when less than all members of the City Council are present, the matter shall automatically be continued to the agenda of the next regular meeting of the City Council, unless otherwise ordered by the City Council. Notwithstanding the above, if a tie vote results at a time when one or more member(s) are abstaining for reasons other than conflict of interest then, in that instance, the abstention vote shall be counted in favor of the motion thereby breaking the tie vote.

8. RESOLUTIONS

8.1 DEFINITIONS:

As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by the adoption of resolutions. The term "resolution" in its general sense will denote any action taken affirmatively via a vote of the City Council, other than one taken by ordinance.

As used in this City, however, two (2) terms are in general use to denote such (nonordinance) actions: "resolution” and "motion" (thereafter recorded by minute entry). Both actions are equally legally effective and binding, they just vary in the formality of respective memorialization. The most formal is referred to locally as a “resolution”.

Generally, the form of a “resolution” is a written document with a clearly identifiable and uniform format, memorializing the action taken by the City Council, which is numbered in sequence according to year adopted, and preserved in a separate set of books; this separate document is in addition to being recorded by an item entry in the minutes of the meeting at which it was accomplished. “Resolutions” are used in this City for various reasons, such as when specifically required by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document (with the additional “whereas” explanatory material it often recites) to facilitate such future reference and research.

A “motion” or “minute order,” as used locally denotes a City Council action which is recorded simply by an item entry in the minutes of the meeting at which it was accomplished, without the formality of a separate document to memorialize it, unless it is a motion to adopt an ordinance or resolution.

8.2 RESOLUTIONS PREPARED IN ADVANCE:

Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote pursuant to methods prescribed in Section 7.1 above, and result declared.

It shall not be necessary to read a resolution in full or by title except to identify it. Any member may require that the resolution be read in full.

8.3 RESOLUTIONS NOT PREPARED IN ADVANCE:

Where a resolution has not been prepared in advance, the procedure shall be to instruct the 283 CLICK HERE to Return to Agenda
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City Manager or the City Attorney to prepare a resolution for presentation at the next City Council meeting.

8.4 URGENCY RESOLUTIONS:

In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure in Section 8.2 above shall be followed.

9. ORDINANCES

9.1 INTRODUCTION AND ADOPTION OF ORDINANCES:

Ordinances shall not be passed within five (5) days of their introduction, nor at other than a regular meeting or at an adjourned regular meeting [Gov. Code § 36934]. However, an urgency ordinance may be passed immediately upon introduction and either at a regular or special meeting. When ordinances, other than urgency ordinances, are altered after introduction, they shall be passed only at a regular or at an adjourned regular meeting held at least five (5) days after alteration. Corrections of typographical or clerical errors are not alterations within the meaning of this section.

9.2 EFFECTIVE DATE:

Except as provided otherwise by law, all ordinances shall take effect 30 days after their final passage [Gov. Code § 36937] but may be made operative at such later date as may be designated in the ordinance.

9.3 PUBLISHING:

It shall be the duty of the City Clerk to post or publish all ordinances in accordance with Gov.

Code § 36933 within 15 days after adoption.

Ordinances shall be posted at the following three (3) physical locations which are freely accessible to the public:
(a) The public bulletin board, located outside La Quinta City Hall at 78495 Calle Tampico, La Quinta, California 92253.
(b) The public bulletin board, located outside the La Quinta Wellness Center at 78450 Avenida La Fonda, La Quinta, California 92253.
(c) The public bulletin board, located outside the Stater Bros. Supermarket at 78630 Highway 111, La Quinta, California 92253.

10. POLITICAL ACTIVITIES
(A) Incumbents shall not use, or attempt to use, their position, office or authority to influence, aid or obstruct any City employee from securing any position, nomination, confirmation or promotion, or change in compensation or position in the City upon consideration or condition that the vote or political influence or action of such person or 284 CLICK HERE to Return to Agenda
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another shall be given or used in behalf of, or withheld from, any candidate, officer, or party, or upon any other corrupt condition or consideration. This prohibition shall apply to urging or discouraging the individual employee's action.
(B) Incumbents or candidates shall not, directly or indirectly, solicit political funds or contributions, knowingly, from other officers or employees of the local agency or from persons on an employment list of the City, with the knowledge that the person from whom the contribution is solicited is an officer or employee of the City. This section shall not prohibit the member from requesting political contributions from officers or employees of the City if the solicitation is part of a solicitation made to a significant segment of the public, which may include officers or employees of the City.
(C) Incumbents or candidates shall not engage in political activity during working hours in City offices or work areas where such activity would disrupt the workplace.

11. AUTHORITY TO BIND THE CITY
No member of the City Council, officer, official, employee, agent or consultant of the City, without the majority vote of the City Council, or unless otherwise provided in these Rules of Procedure or by resolution of the City Council, shall have any power or authority to bind the City by any contract, to pledge its credits, or to render it liable for any purpose in any amount.

12. EXECUTION OF CONTRACTS, DEEDS, AND OTHER DOCUMENTS
Except as otherwise authorized by resolution of the City Council, either the Mayor or City Manager, or in the absence of both, such person as the City Manager may designate in writing pursuant to La Quinta Municipal Code sections 2.08.050 and 2.08.060, shall sign all contracts, deeds and other written instruments on behalf of the City when such have been approved by the City Council. The City Clerk shall attest to the signature of the signer, unless attestation is not required.

13. RULES DIRECTORY
To the extent not required by state laws, these Rules of Procedure shall be considered directory only; and compliance herewith shall not be considered mandatory or jurisdictional. 285 CLICK HERE to Return to Agenda
RESOLUTION NO. 2026 – XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA

QUINTA, CALIFORNIA, ADOPTING AMENDED AND

RESTATED RULES OF PROCEDURE FOR PUBLIC MEETINGS

OF CITY BOARDS, COMMISSIONS, AND COMMITTEES AND

RELATED FUNCTIONS AND ACTIVITIES
WHEREAS, the Ralph M. Brown Act (Brown Act) [Gov. Code section 54954(a)] authorizes the City Council to adopt rules of procedure to govern the conduct of its meetings, as well as the conduct of City board, commission, and committee meetings, and functions and activities pertaining thereto; and
WHEREAS, Section 2.06.050, subsection D, of the La Quinta Municipal Code states that City boards, commissions, and committees shall follow such rules and regulations for public meetings to conduct its business as established by the City Council or Housing Authority, as applicable; and
WHEREAS, due to changes in law, policy and/or practice, the City’s current “Rules of Procedure” are examined and updated periodically; and WHEREAS, this resolution shall supersede Council Resolution No. 2026-032, adopted on September 15, 2026, establishing the Rules of Procedure for public meetings, as that resolution applied to City boards, commissions, and committees only.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:

SECTION 1. The Amended and Restated Rules of Procedure for Public Meetings of City Boards, Commissions, and Committees, and related functions and activities, attached hereto as “Exhibit A” and incorporated herein by reference, are hereby adopted.

SECTION 2. This Resolution supersedes City Council Resolution No. 2026-032, adopted on September 15, 2026.

SECTION 3. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure accuracy and consistency of the text.

PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of October 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 3
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________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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EXHIBIT A

AMENDED AND RESTATED

RULES OF PROCEDURE FOR PUBLIC MEETINGS

OF CITY BOARDS, COMMISSIONS, AND COMMITTEES

AND RELATED FUNCTIONS AND ACTIVITIES

PURPOSE
The purpose and intent of the City Council in adopting the within rules shall be to provide directory guidelines relating to the conduct of the public business by or on behalf of City boards, commissions, and committees as defined by La Quinta Municipal Code (LQMC) Section 2.06.010, and in the event of any noncompliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law.

The rules of procedure set herein shall be in addition to the provisions of the Ralph M. Brown Act (Brown Act) [Gov. Code §§ 54950 – 54963] and all other applicable state law and LQMC provisions. In the event of a conflict between the rules set forth by the City Council in this Resolution and state law, the provisions in state law shall prevail.

APPLICABILITY
Boards, commissions, and committees of the City of La Quinta.

ADVISORY ROLES AND DECISION-MAKING AUTHORITY
The City Council is the governing body with ultimate decision-making authority for the City, and in furtherance of that authority has legislative, quasi-executive, and quasi-adjudicatory powers and functions as may be prescribed or authorized by law.

Except when the City Council or state law expressly delegates to the Planning Commission decision-making authority on behalf of the City for local planning and land use matters governed by the state Planning and Zoning Law [Gov. Code §§ 65000 et seq.], the Planning Commission, and all other City boards, commissions, and committees are advisory to the City Council.

The qualifications, skills, experiences, and knowledge of the community members who serve on City boards, commissions, and committees are unique and diverse, and their recommendations to the City Council help guide the City towards achieving its established priorities, objectives, and mission, as defined by the City Council and the community at large. 288 CLICK HERE to Return to Agenda
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

1. MEETINGS

1.1 MEETING LOCATIONS:

In accordance with the Brown Act [Gov. Code § 54953.8(c)], the following are the City’s locations designated for public meetings, which allow for teleconference accessibility:
 City Hall, located at 78495 Calle Tampico, La Quinta, California 92253  City Council Chamber (primary location per LQMC § 2.04.020)  Study Session Meeting Room (alternative location)
 Wellness Center, located at 78450 Avenida La Fonda, La Quinta, California 92253  Multipurpose Room (alternative location)

1.2 REGULAR MEETINGS:

Boards, commissions, and committees of the City of La Quinta shall hold regular meetings at La Quinta City Hall bi-monthly, monthly, quarterly, or as needed on the date(s) and times selected by the City Council or, if authorized by the City Council, selected by the respective board, commission, or committee [LQMC Section 2.06.050(A)].

The following schedule of City boards, commissions, and committees is in effect as of the date of adoption of this Resolution, which may be amended from time to time as necessary:
 Arts and Community Services Commission – meets quarterly, on the 2nd Monday in the months of March, June, September, and December, starting at 4:00 p.m.;  Construction Board of Appeals – meets on “as needed” basis;  Financial Advisory Commission – meets on the 2nd Thursday in the months of April, June, September, and December, starting at 3:30 p.m.;
 Housing Commission – meets quarterly, on the 2nd Wednesday in the months of March, June, September, and December, starting at 5:00 p.m.;  Planning Commission – meets on the 2nd and 4th Tuesday of every month, starting at 5:00 p.m.

The Planning Commission may convene in closed session in accordance with the Brown Act, when directed and deemed necessary by the City Attorney. A closed session may be scheduled to commence no more than one (1) hour before the open session of the Planning Commission regular or special meeting, or at any time before adjournment, as an item on the posted agenda for the meeting.

The Public Hearing portion of the meeting shall be the time set forth in the published public hearing notice, or if none is required, the time set forth in the posted agenda. 289 CLICK HERE to Return to Agenda
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

When the day of a regular meeting of City boards, commissions, or committees falls on a legal holiday, no meeting shall be held on that day; rather, such meeting shall be held at the same time on the next business day unless otherwise determined by the board, commission, or committee.

1.3 ADJOURNED MEETINGS:

Any meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened.

1.4 SPECIAL MEETINGS:

Special Meetings may be called by the City Manager, City Attorney, or Department Director on no less than 24-hour notice in accordance with the Brown Act. Only matters contained in the notice may be considered. Notice of special meetings shall be posted in accordance with Section 1.5 below.

1.5 NOTICE OF MEETINGS, POSTING OF AGENDAS:

The board, commission, or committee Secretary (Secretary), or designee, shall post meeting agendas in accordance with the Brown Act as specified below [Gov. Code § 54954.2]:
(a) The City’s internet website, accessible directly from the City’s home page through the “Calendar/Public Meetings” and “Public Meetings” icon links; and (b) The public bulletin board, located outside, near the entrance to La Quinta City Hall, at 78495 Calle Tampico, La Quinta, California 92253.

The City Council finds and determines that all locations are freely accessible to the public and the City Council further finds and determines that in accordance with the Brown Act [Gov. Code § 54954.2(a)(1)(B)], the City is legally required to post an agenda in only one freely accessible physical location and on the City’s website. Other locations may be added as deemed appropriate. Following posting of said agenda, the Secretary or designee, shall sign a declaration of the date and place of the posting of said agenda and shall retain said declaration of posting as a public record as part of the meeting record to which the posting relates. The provisions of this section as to place of posting and declaration of posting shall also apply to special meeting posting requirements pursuant to the Brown Act [Gov. Code § 54956]. To the extent not required by state law, the provision hereof is directory only.

1.6 QUORUM:

Unless otherwise provided for in the LQMC, a majority of the members of boards, commissions, or committees shall be sufficient to do business and motions may be passed 2-1 if only three (3) members attend of a five (5)-member body, or 3-1 if only four (4) members attend of a seven (7)-member body.
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The following matters, however, require three (3) affirmative votes:
(a) Adoption of resolutions;
(b) Orders for payment of money; and
(c) Adoption or amendment of a specific or general plan; and (d) Any other requirement in applicable state law that requires at least a simple majority vote of the entire body.

If a majority of the board’s, commission’s, or committee’s membership shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the board, commission, or committee shall select by lot or other means of random selection, or by such other impartial and equitable means as shall be determined, that number of its disqualified members which, when added to the members eligible to vote, shall constitute a quorum.

1.7 MEETINGS TO BE PUBLIC:

Study Sessions and all regular, adjourned, or special meetings of boards, commissions, or committees shall be open to the public.

The Planning Commission may convene in closed session when directed and deemed necessary by the City Attorney, from which the public may be excluded. Closed sessions shall only be held in accordance with the provisions of the Brown Act.

1.8 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR PUBLIC

MEETINGS OF CITY BOARDS, COMMISSIONS, AND COMMITTEES
The Brown Act [Gov. Code § 54953] authorizes the use of teleconference and telephonic accessibility for the benefit of the public and the legislative body (City Council) in connection with attending any public meeting, subject to compliance with the provisions of the Brown Act.

The Brown Act [Gov. Code § 54953.7] authorizes the legislative body (City Council) of a local agency to impose requirements for conducting public meetings on its appointed legislative bodies (City boards, commissions, and committees).

Teleconference and telephonic accessibility for City boards, commissions, and committees may be triggered in accordance with the Brown Act in the following circumstances:
(i) From a specific remote physical location, as defined [Gov. Code § 54953(b)(3)] (ii) During a proclaimed state of emergency or local emergency, as defined [Gov. Code § 54953.8.2].
(iii) Disability, as defined [Gov. Code § 54953(c)].
(iv) Just cause, as defined [Gov. Code § 54953.8.3]
In such instances, remote public accessibility and participation will be facilitated via the Zoom webinar audio-visual platform as detailed in the published agenda for that meeting. 291 CLICK HERE to Return to Agenda
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Please reference Subsections 1.8.1, 1.8.2, 1.8.3, and 1.8.4 below for the applicable requirements and procedures for under each circumstance.

Teleconference does not include watching or listening to a public meeting via webcasting or other similar medium that does not permit members to interactively speak, discuss, or deliberate on matters [Gov. Code § 54953(e), subdivision (2)(B)].

The following general requirements shall apply to members of City boards, commissions, and committees whenever teleconference and telephonic accessibility is in effect:
(a) At least a quorum of the members shall participate in person from a singular physical location clearly identified on the posted agenda, which shall be open to the public and within city boundaries, unless the meeting is held during a proclaimed state of emergency or local emergency, as defined.
(b) All votes taken during a teleconference meeting shall be by roll call. (c) Any member participating via teleconference shall utilize both audio and visual technology, except for physical condition related to a disability, as defined in Gov.

Code § 12102 of Title 42 of the United States Code, resulting in a need for the member to participate off camera and only through audio technology. (d) Any member participating via teleconference shall publicly disclose at the meeting before any action is taken whether any other individuals 18 years of age or older are present in the room with the member, and the general nature of the member’s relationship with those individuals.
(e) Any member may participate in a regular meeting via teleconference for a maximum number of times per calendar year to be determined by the City Clerk, unless otherwise provided by state law, or the meeting(s) is conducted during a proclaimed state of emergency or local emergency.
(f) Upon receipt of notification of intent to attend via teleconference from one member, the Commission Secretary shall forward the notice to the relevant City board, commission, or committee.
(g) The minutes for the meeting shall identify the specific provision pursuant to which each member relied upon to participate remotely [Gov. Code § 54953.8.3(b)]

1.8.1 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FROM A SPECIFIC

REMOTE PHYSICAL LOCATION FOR MEMBERS OF CITY BOARDS,
COMMISSIONS, AND COMMITTEES [Gov. Code § 54953(b)(3)]
(a) So that the Secretary, or designee, may comply with the Brown Act, one-week advance written notice to the Secretary must be given by the member of the board, commission, or committee who wishes to attend via teleconference from a specific remote physical location. The notice must include the location name and address, 292 CLICK HERE to Return to Agenda
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which must specifically include the room/suite number or other reasonably detailed description (i.e. lobby, business center, etc.), at which the teleconferenced meeting will occur. The teleconference will be conducted via an audio-video teleconference web platform. The Secretary shall provide a teleconference link that the member must connect to in order to attend the meeting.
(b) All provisions of the Brown Act shall apply to the teleconferenced meeting at the remote physical location, including agenda posting, public accessibility, Americans with Disabilities Act compliance, opportunity for the public to address the board, commission, or committee directly, and availability of agendas. (c) Member(s) of boards, commissions, or committees attending by teleconference from a remote physical location shall:
(1) Provide the Secretary with a photograph showing the agenda posted at the teleconference location, or a written statement that the agenda has been posted, which the Secretary shall retain with the original agenda packet materials; and
(2) Identify himself/herself/themselves and acknowledge whether or not members of the public are in attendance at the teleconference location. (d) Member(s) of the public not in attendance at the specific remote physical location shall not be provided remote teleconference or telephonic accessibility under this section.

1.8.2 TELECONFERENCE DURING A PROCLAIMED STATE OF EMERGENCY OR LOCAL EMERGENCY [Gov. Code § 54953.8.2]
The Brown Act authorizes the use of teleconference and telephonic accessibility pursuant to Gov. Code § 54953.8 during a proclaimed state of emergency or local emergency, as defined in Gov. Code § 54953.8.2(e), provided that it complies with the requirements of that section.

In such instances, (1) the City shall provide teleconference and telephonic accessibility for members of the public as well; and (2) the City is not required to provide a physical location from which the public may attend or comment [Gov. Code § 54953.8.2(c)].

1.8.3 TELECONFERENCE DUE TO DISABILITY [Gov. Code § 54953(c)] The Brown Act authorizes the use of teleconference and telephonic accessibility for members of City boards, commissions, or committees with a disability to attend public meetings, which shall be treated as in-person attendance at the physical meeting location for all purposes, including requiring a quorum of the board, commission, or committee.

In such instances, the City shall provide teleconference and telephonic accessibility for members of the public as well.
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

1.8.4 TELECONFERENCE DUE TO JUST CAUSE
[Gov. Code § 54953.8 & § 54953.8.3]
(a) The member participating via teleconference due to “just cause” shall notify their respective board, commission, or committee at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances that caused this request. (b) Remote participation allowances due to “just cause” are limited as detailed below [Gov. Code § 54953.8.3], with multiple meetings held concurrently on the same day counting as an individual meeting each towards the total number of remote participations allowed:
i. Two (2) meetings per year, if the appointed body regularly meets once per month or less.
ii. Five (5) meetings per year, if the appointed body regularly meets twice per month.
(c) Just Cause includes the following:
i. Childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner.
ii. Contagious illness that prevents the member from attending in-person. iii. Need related to physical or mental condition.
iv. Travel while on official business of the appointed body or another state or local agency.
v. Immunosuppressed child, parent, grandparent, grandchild, sibling, spouse, or domestic partner of the member.
vi. Physical or family medical emergency that prevents the member from attending in-person.
vii. Military service obligations resulting in a member being unable to attend inperson because they are serving under official written orders for active duty, drill, annual training, or any other duty required.
(d) In such instances, the City shall provide teleconference and telephonic accessibility for members of the public as well.

1.9 DISRUPTION POLICY OF TELEPHONIC OR INTERNET SERVICE DURING PUBLIC MEETINGS [Gov. Code § 54953.4(b)(1)]
Senate Bill 707 [SB 707, Stats. 2025, Ch. 327] amended the Brown Act to require legislative bodies to adopt on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevents members of the public from attending public meetings. The City Council adopted such policy on June 2, 2026, via Council Resolution No. 2026-015.
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1.9.1 PURPOSE
This policy establishes procedures for responding to a disruption in the telephonic or internet service that provides two-way remote access to members of the public to attend public meetings, as required by the Brown Act; and ensures transparency, public participation, and continuity of government during technology disruptions.

1.9.2 DEFINITIONS
For purposes of this policy: “Disruption” means any failure, outage, or other interruption of the City’s telephonic or internet service that prevents member(s) of the public from attending a public meeting via Remote Access Service. “Remote Access Service” means any two-way telephonic service and/or any two-way audio-visual platform used to provide real-time remote public attendance for public meetings.

1.9.3 APPLICABILITY
This policy applies to all public meetings of City boards, commissions, or committees at which remote public participation is offered or required pursuant to the Brown Act.

1.9.4 PROCEDURES IN THE EVENT OF SERVICE DISRUPTION
(a) Response to Service Disruption
In the event of a disruption that prevents City boards, commissions, or committees from broadcasting the meeting to members of the public using remote access service, the Presiding Officer or Secretary shall:
i. Announce immediately the disruption to the public.
ii. Recess the open session.
iii. Begin efforts to diagnose and address the disruption and restore remote access service.
iv. Remain the meeting in recess for at least one (1) hour or until remote access service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing.
(b) Efforts to Restore Service
The City shall make good faith efforts to restore remote access service, which may include:
i. Troubleshooting internet service and teleconferencing software or platform.
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ii. Restarting, resetting, or replacing audio-visual equipment. iii. Attempting alternative connection mediums and methods to establish remote access service.
iv. Contacting technical support staff and/or service providers. v. Switching to back-up equipment or platforms, if available. (c) The Secretary shall document all restoration efforts undertaken.

1.9.5 RECONVENING THE OPEN SESSION
(a) Timing
The open session may be reconvened after at least one (1) hour has elapsed from the time the disruption was announced, or upon restoring remote access service, whichever is sooner.
(b) If Remote Access Service is Restored
Upon restoring remote access service, the meeting shall be reconvened and continue in its ordinary course.
(c) If Remote Access Service is Not Restored
If remote access service is not restored after one (1) hour, the board, commission, or committee may reconvene the meeting to either:
i. Adjourn the meeting; or
ii. Continue the meeting in open session by adopting, by roll call vote, the following statement, or substantially in a similar format:
“The City has made good faith efforts to restore telephonic or internet service in accordance with the Brown Act and the City’s Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities, adopted by Council Resolution No. XXXX-XXX, and the public interest in continuing the meeting outweighs the public interest in remote public access.” 1.9.6 RECORDKEEPING
The Secretary shall enter a brief statement into the meeting minutes, including the following:
(a) The nature and time of disruption.
(b) The restoration efforts undertaken.
(c) The time the meeting was reconvened.
(d) Any findings adopted pursuant to Section 1.9.5(c) above. 296 CLICK HERE to Return to Agenda
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1.9.7 POLICY REVIEW AND UPDATES
This policy, adopted hereunder Section 1.9 above, may be amended by the City Council at a noticed public meeting in open session, not on the Consent Calendar.

1.10 TRANSLATION AND CAPTIONS
(a) Translation – Public Meetings [Gov. Code § 54953.4(b)(2)(A)] Pursuant to the Brown Act, the legislative body shall reasonably assist members of the public who request translation or interpretation during public meeting(s), and shall publicize instructions on how to request assistance.

This statute provides that the legislative body is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided under this subdivision [Gov. Code § 54953.4(b)(2)(C)]
In-person interpretation services require a 72-hour advance notice in order to secure a licensed professional interpreter; a 24-hour advance notice is recommended for hearing assistance special equipment.

Closed captions in English and Spanish, as well as myriads of other languages, are available through the City’s telephonic and teleconference accessibility for public meetings facilitated via the Zoom Webinar audio-visual platform, which is available in real-time to all teleconference participants.

Closed captions in English and Spanish are also available through the City’s video streaming service (Cablecast) for live and archived public meetings. (b) Translation – Internet Webpage [Gov. Code § 54953.4(c)(1)(B)] The Brown Act requires the City’s internet webpage, dedicated to public meetings and accessible through a prominent direct link on the City’s website home page, to include the same information translated in all applicable languages; and provides that the translation made using a digital translation service shall be satisfactory.

Effective July 1, 2026, the City’s Public Meetings webpage lists all information posted in both English and Spanish.

2. AGENDA

2.1 ORDER OF BUSINESS:

Except as otherwise provided by law, no action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of boards, commissions, or committees or staff may, on their own initiative or in response to public comments, briefly respond to statements made or questions posed during the public comment period, ask 297 CLICK HERE to Return to Agenda
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questions for clarification, make a brief announcement, make a brief report on their own activities, provide a reference to staff, request staff to report back to the board, commission, or committee at subsequent meeting, or request staff to consider placing a matter on a future agenda pursuant to Section 2.9 below, if the matter is within the jurisdictional scope and purview of the board, commission, or committee.

The order of business for each meeting shall be as contained in the Agenda prepared by the Secretary and shall contain the following category headings:
 Call to Order
 Roll Call
 *Public Comment on Matters Not on the Agenda (place before Closed Session)  Closed Session (may be taken up before, after, or during breaks in the open portion of the meeting)  *Pledge of Allegiance
 *Public Comment on Matters Not on the Agenda
 Confirmation of Agenda
 *Announcements, Presentations, and Written Communications  Consent Calendar (will include Minutes)
 Business Session
 *Study Session
 Public Hearing
 *Public Comment (only needed if there is a Public Hearing item on the agenda)  *Departmental Reports
 *Staff Items
 *Reports and Informational Items
 *Chair and Members’ Items
 *Presentations (only needed if there is a late presentation item)  Adjournment
*These portions of the agenda shall be used for discussion and recommendation(s) to staff; no formal actions are to be taken.

2.2 ELECTRONIC DISTRIBUTION OF AGENDA AND AGENDA PACKET MATERIALS:

The agenda packet shall be made available electronically to members of the public and the legislative body at the time it is posted on the City’s website.

Barring insurmountable difficulties, prior to each regular or special meeting, the agenda packet shall be disseminated electronically via email to members of boards, commissions, or committees in accordance with the Brown Act posting requirements.

The agenda packet shall also be available to the public at the same time as it is available to board, commission, and committee members.

2.3 ROLL CALL:
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Before proceeding with the business of the board, commission, or committee, the Secretary shall call roll of the members of the board, commission, or committee, and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Chairperson called last.

2.4 MINUTES:

Action minutes shall be prepared after every meeting. Minutes shall be placed on the Consent Calendar as an item to be received and filed by boards, commissions, or committees, without public reading if the Secretary has previously furnished each member with a copy thereof.

All members shall cast a vote, including members who were not present at the meeting for which meeting minutes are under consideration, pursuant to Sections 7.1 and 7.2 below.

2.5 PUBLIC HEARINGS:

Generally, public hearings shall be conducted in the following order:
 Staff presentation of the staff report and related materials  Questions of Staff by Members
 Public hearing opened by Presiding Officer
 Public testimony
 Public hearing closed by Presiding Officer
 Questions by Members
 Discussion by Members
 Action by Members
Questions or comments from the public shall be limited to the subject under consideration.

In accordance with the Brown Act [Gov. Code § 54954.3, subdivision (b)], reasonable regulations may be adopted limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the hearing, limit testimony, but in no event to less than three (3) minutes per individual (or approximately 350 words).

A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this request in writing to the Secretary by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments.

Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City’s boards, commissions, and committees.
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The rules and limitations for public comments noted above shall apply to members of the public attending meetings of City boards, commissions, or committees via teleconference or telephonic accessibility.
“Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Presiding Officer.

Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the Secretary to be disseminated to the board, commission, or committee, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer.

Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the board, commission, or committee in this regard.

2.6 PUBLIC COMMENT:

Pursuant to the Brown Act [Gov. Code § 54954.3], each agenda for a regular meeting shall provide an item entitled “Public Comment.” The purpose of such item shall be to provide an opportunity for members of the public to directly address the board, commission, or committee on items of interest to the public that are within the subject matter jurisdiction of the board, commission, or committee. In order to assure that the intent of the Brown Act is carried out, three (3) minutes (or approximately 350 words) is the amount of time allocated for each individual speaker. At any time, before or after the oral communication is commenced, the Presiding Officer may, if deemed preferable, direct that the communication be made instead either to the Department Director or other appropriate staff member during regular business hours, or in writing for subsequent submittal to members.

A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this in writing to the Secretary by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments.

Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City’s boards, commissions, and committees.

The rules and limitations for public comments noted above shall apply to members of the public attending meetings of City boards, commissions, or committees via teleconference or telephonic accessibility.
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entities, unless permitted by the Presiding Officer.

Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the Secretary to be disseminated to the board, commission, or committee, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer.

On items of public comment or discussion, any matter raised by the public which does not specifically appear on the agenda may be added to a future agenda in accordance with Section 2.9 of these Rules of Procedure, listed below. It is hereby determined that such requests of direction by a member shall not be considered action taken by the board, commission, or committee on said item raised by the public. Further, discussion by the board, commission, or committee of the matter shall not be considered action taken.

2.7 CONSENT AGENDA:

Items of routine and non-controversial nature, shall be placed on the consent calendar. All items may be approved by one blanket motion with majority vote. Any member may request that any item be withdrawn from the consent calendar for separate consideration.

2.8 CHAIRPERSON AND MEMBERS’ ITEMS:

The Chairperson or any member may provide a brief report on items of interest to the board, commission, or committee relating to and within the subject matter jurisdiction of the board, commission, or committee.

2.9 REQUESTING THE ADDITION OF ITEMS TO A FUTURE AGENDA:

Consideration by staff to place an item on a future agenda may be made if the following criteria are met:
(1) Items for discussion only, no action, no staff report – the subject matter of the item must be within the board’s, commission’s, or committee’s jurisdictional scope and purview.

If the above condition is met, any member may request that a matter requiring significant discussion be placed on a future agenda under the Chairperson and Members’ Items section of the agenda, either during a public meeting or by contacting the staff liaison. The requesting member has the option to prepare a short report to be included in the agenda packet provided the agenda production deadlines are met.
(2) Items for discussion and/or vote, requiring a staff report – the subject matter of the item must be within the board’s, commission’s, or committee’s jurisdictional scope and purview.
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If the above condition is met, any member who wishes to place a matter on a future agenda that requires staff research, analysis, and/or report(s), or a vote to commit City resources shall first bring the matter to the City Manager by submitting a written request to the staff liaison.
(3) Items for discussion only, that are not within the board’s, commission’s, or committee’s subject matter jurisdiction, or otherwise not within its scope or purview, shall not be agendized. Members may provide a brief summary or update on such items under the “Chairperson and Members’ Items” section of the agenda.

Members who wish to obtain additional information on any matter within the City may submit a request for public records in writing with the staff liaison and the City Clerk.

3. PRESIDING OFFICER

3.1 APPOINTMENT OF CHAIRPERSON AND VICE-CHAIRPERSON
In accordance with LQMC Section 2.06.050, subsection E, annually, each board, commission, or committee shall appoint one of its members to serve as Chairperson and Vice-Chairperson for a period of one year (July 1 through June 30). The appointment shall be made during the first meeting of the board, commission, or committee, held after June 30th of each year.

Pursuant to LQMC Section 2.06.050, subsection G, vacancies in either the Chairperson or Vice-Chairperson positions occurring prior to July 1st may be filled as in the first instance, and a new Chairperson or Vice-Chairperson may be appointed at any time by majority vote of all members of the board, commission, or committee.

3.2 PRESIDING OFFICER:

The Chairperson shall be the Presiding Officer at all meetings of the board, commission, or committee. In the absence of the Chairperson, the Vice-Chairperson shall preside. In the absence of both, the Chairperson and the Vice-Chairperson, the senior member shall preside. If there are two (2) members with equal seniority, staff shall select by lot or other means of random selection, or by such other impartial and equitable means as shall be determined, the member that shall preside.

3.3 CALL TO ORDER:

The meeting of boards, commissions, and committees shall be called to order by the Presiding Officer.

3.4 PARTICIPATION OF PRESIDING OFFICER
The Presiding Officer may move, second, and debate on any agenda item, subject only to such limitations of debate as are imposed on all members. The Presiding Officer shall not 302 CLICK HERE to Return to Agenda
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

be deprived of any of the rights and privileges of a member by reason of acting as Presiding Officer. However, the Presiding Officer is primarily responsible for the conduct of the meeting. If the Presiding Officer desires to personally engage in extended debate on questions before the board, commission, or committee, the Presiding Officer should consider turning the Chair over to the Vice-Chair.

3.5 QUESTIONS TO BE STATED:

The Presiding Officer shall verbally restate each question immediately prior to calling for the vote. Following the vote, either the Presiding Officer or the Secretary shall verbally announce the results in accordance with Section 7.1 of these Rules of Procedure. The Presiding Officer may publicly state the effect of the vote for the benefit of the audience before proceeding to the next item of business.

3.6 SIGNING OF RESOLUTIONS:

The Presiding Officer shall sign resolutions adopted by the board, commission, or committee. The Secretary shall attest to the signature of the Presiding Officer.

3.7 MAINTENANCE OF ORDER:

The Presiding Officer is responsible for the maintenance of order and decorum at all times.

No person is allowed to speak who has not first been recognized by the Presiding Officer.

All questions and remarks shall be addressed to the Presiding Officer.

3.8 SECRETARY POSITION:

If the Secretary is absent, a designee shall act on the Secretary’s behalf. If there is none, the Department Director shall appoint a City staff member to act as Secretary Pro Tempore.

4. RULES, DECORUM, AND ORDER

4.1 POINTS OF ORDER:

The Presiding Officer, with the advice of the Department Director or City Attorney, shall determine all Points of Order, which shall generally be governed by Robert’s Rules of Procedure if not otherwise governed by these Rules of Procedure. The Presiding Officer’s ruling shall be subject to the right of any member to appeal to the full membership of the board, commission, or committee. If any appeal is taken, the question shall be, “Shall the decision of the Presiding Officer be sustained?” in which event a majority vote shall govern and conclusively determine such question of order.

4.2 DECORUM AND ORDER – BOARD, COMMISSION, AND COMMITTEE MEMBERS:
(1) Any member desiring to speak shall address the Presiding Officer and upon recognition by the Presiding Officer, the member shall confine to the question under debate. 303 CLICK HERE to Return to Agenda
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

(2) A member, once recognized, shall not be interrupted while speaking unless called to order by the Presiding Officer; unless a Point of Order is raised by another member; or unless the speaker chooses to yield to questions from another member. (3) Any member called to order while speaking shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed. If ruled to be not in order, the member shall remain silent or shall alter his/her/their remarks so as to comply with rules of the board, commission, or committee. (4) Members shall accord the utmost courtesy to each other, to City employees, and to the public appearing before the Council and shall refrain at all times from rude and derogatory remarks, reflections as to integrity, abusive comments, and statements as to motives and personalities.
(5) Any member may move to require the Presiding Officer to enforce the rules and the affirmative vote of a majority of the board, commission, or committee, and shall require the Presiding Officer to so act.
(6) Except where specifically authorized by City Council action or for purely ceremonial purposes, no member attending a City board, commission, or committee meeting, on which they have not been appointed to, shall make any statement or give the appearance or indicate in any way that they are representing the City. When making a comment at such a meeting, the member should make it clear that they are speaking solely as an individual.

Unless officially appointed to participate on a board, commission, or committee, members should make an effort not to insert themselves into or take positions on matters which will or are likely to be the subject of public hearings or will be decided upon by the City Council after considering the entire issue.

4.3 DECORUM AND ORDER – EMPLOYEES:

City employees and contractors shall observe the same rules of procedure and decorum applicable to members of boards, commissions, and committees. The Department Director shall ensure that all City employees observe such decorum. Any staff members, including the Department Director, desiring to address the board, commission, or committee, or members of the public shall first be recognized by the Presiding Officer. All remarks shall be addressed to the Presiding Officer and not to any one individual member or member of the public.

4.4 DECORUM AND ORDER – PUBLIC:

Members of the public attending public meetings shall observe the same rules of order and decorum applicable to board, commission, and committee members. Any person making impertinent and slanderous remarks or who becomes boisterous while addressing the board, commission, or committee, while attending the public meeting shall be removed from the room if the sergeant-of-arms is so directed by the Presiding Officer, and such person may be barred from further audience before the board, commission, or committee. 304 CLICK HERE to Return to Agenda
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Unauthorized remarks from the audience, stamping of feet, whistles, yells and similar demonstrations shall not be permitted by the Presiding Officer, who may direct the sergeantof-arms to remove such offenders from the room. Aggravated cases shall be prosecuted on appropriate complaint signed by the Presiding Officer.

The Brown Act [Gov. Code § 54957.95(a)(1)] authorizes the Presiding Officer to remove or cause the removal of an individual for disrupting the meeting, including teleconference via two-way audio-visual platform or telephonic service, as defined in Gov. Code § 54957.96.

4.5 ENFORCEMENT OF DECORUM:

The head of the City’s police agency or designee shall be ex-officio sergeant-of-arms of the City Council, boards, commissions, or committees. The sergeant-of-arms shall carry out all orders and instructions given by the Presiding Officer for the purpose of maintaining order and decorum during a public meeting. Upon instructions from the Presiding Officer, it shall be the duty of the sergeant-of-arms or his/her/their representative to eject any person from the public meeting venue or place any person under arrest or both.

As set forth in the Brown Act [Gov. Code § 54957.9], in the event that any meeting is willfully interrupted by a group or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the members of the board, commission, or committee may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this section. Nothing in this section shall prohibit the board, commission, or committee from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.

4.6 PERSONAL PRIVILEGE:

The right of a member to interrupt a meeting and address a board, commission, or committee on a question of personal privilege shall be limited to cases in which his/her/their integrity, character, or motives are assailed, questioned, or impugned.

4.7 CONFLICT OF INTEREST:

All members are subject to the provisions of California law, such as Chapter 7, Title 9, of the California Government Code, related to Conflict of Interest, and to conflicts of interest codes adopted by the City Council. Any member disqualified from voting because of a conflict of interest shall do all of the following:
(1) Publicly identify the financial interest in detail sufficient to be understood by the public;
(2) Recuse himself/herself/themselves from discussing and voting on the matter; and (3) Leave the dais until after the discussion, vote, and any other disposition of the matter is concluded, unless the matter has been placed on the Consent Calendar. 305 CLICK HERE to Return to Agenda
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Any member disqualified from voting due to a conflict of interest, in limited circumstances, may speak on the issue from the public podium during the time that the general public speaks on the issue [Gov. Code § 87105(a)].

The member disqualified from voting due to a conflict of interest shall be marked absent from the vote for the item on the minutes, unless the item is on the Consent Calendar, in which case, the member will be marked as having abstained.

The conflict of interest provisions noted above shall also apply to members of the legislative body participating via teleconference or telephonic accessibility.

4.8 LIMITATION OF DEBATE:

Any member should speak only once upon any one subject until every other member choosing to speak thereon has spoken. No member shall speak for a longer time than five (5) minutes each time the member has the floor, without approval of a majority vote of the board, commission, or committee.

4.9 DISSENTS AND PROTESTS:

Any member shall have the right to express dissent from or protest to any action of the board, commission, or committee, and have the reason entered in the minutes. If such dissent or protest is desired to be entered in the minutes, this should be made clear by language such as, “I would like the minutes to show that I am opposed to this action for the following reasons …”

4.10 PROCEDURES IN ABSENCE OF RULES:

In the absence of a rule herein to govern a point or procedure, Robert’s Rules of Order, Newly Revised, shall be used as a guide.

4.11 RULINGS OF PRESIDING OFFICER FINAL UNLESS OVERRULED:

In presiding over public meetings, the Presiding Officer shall decide all questions of interpretation of these rules, points of order or other questions of procedures requiring rulings. Any such decision or ruling shall be final unless overridden or suspended by a majority vote of the board, commission, or committee members present and voting.

5. ADDRESSING THE BOARD, COMMISSION, OR COMMITTEE

5.1 MANNER OF ADDRESSING BOARDS, COMMISSIONS, OR COMMITTEES Any member of the public desiring to address the board, commission, or committee (“public speaker”) shall notify the Secretary and may complete a “Request to Speak” form, and shall wait to be recognized by the Presiding Officer before proceeding to the podium. After being recognized, the public speaker shall state his/her/their name and/or the party he/she/they 306 CLICK HERE to Return to Agenda
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is/are representing (unless otherwise determined by the City Attorney to be unnecessary), the subject the public speaker wishes to discuss, and city of residence.

All remarks and questions shall be addressed to the Presiding Officer and not to any individual board, commission, or committee member, staff member, or other person. The Presiding Officer shall be addressed at all times as Madam/Mister [title], e.g. Madam Chair, Mr. Vice-Chair. Members of boards, commissions, or committees shall be addressed as Board Member [last name], Commissioner [last name], or Committee Member [last name].

The board, commission, or committee as a body shall be addressed: Madam/Mister Chair and Members of the [official name of board, commission, or committee].

The Presiding Officer shall not permit any communication, oral or written, to be made or read where it is not within the subject matter jurisdiction of the board, commission, or committee.

During a public meeting, all remarks shall be limited to the subject under consideration. No person shall enter into any discussion without being recognized by the Presiding Officer.

The procedures for addressing the legislative body noted above shall also apply to members of the public participating via teleconference or telephonic accessibility.

5.2 TIME LIMITATION:

For time limitation applicable to public hearings and public comment, see Sections 2.5 and

2.6 of these Rules of Procedure.

5.3 ADDRESSING THE BOARD, COMMISSION, OR COMMITTEE AFTER MOTION IS MADE:

After a motion has been made, or after a public hearing has been closed, no member of the public shall address the board, commission, or committee without first securing permission by a majority vote of the board, commission, or committee.

5.4 PERSONS AUTHORIZED TO BE WITHIN PLATFORM:

No person except City Officials shall be permitted behind the dais in the Chamber without permission or consent of the Presiding Officer.

6. MOTIONS

6.1 PROCESSING OF MOTIONS:

When a motion is made and seconded, it shall be stated by the Presiding Officer before debate. A motion so stated shall not be withdrawn by the mover without the consent of the person seconding it.

6.2 MOTIONS OUT OF ORDER:
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

The Presiding Officer may at any time, by majority consent of the board, commission, or committee, permit a member to introduce a resolution or motion out of the regular agenda order.

6.3 DIVISION OF QUESTION:

If the question contains two (2) or more divisional propositions, the Presiding Officer may, and upon request of a member shall (unless appealed), divide the same.

6.4 PROCEDURE OF MOTIONS:

When a motion is before the board, commission, or committee, no motion shall be entertained except the following, which shall have precedence in the following order:
(a) Adjourn
(b) Fix hour of adjournment
(c) Table
(d) Limit or terminate discussion
(e) Amend
(f) Postpone

6.5 MOTION TO ADJOURN: (not debatable)
A motion to adjourn shall be in order at any time, except as follows:
(a) When repeated without intervening business or discussion. (b) When made as an interruption of a member while speaking. (c) When discussion has been ended, and vote on motion is pending. (d) While a vote is being taken.

6.6 MOTION TO FIX HOUR OF ADJOURNMENT:

Such a motion shall be to set a definite time at which to adjourn and shall be debatable and shall be amendable by unanimous vote.

6.7 MOTION TO TABLE:

A motion to table shall be used to temporarily by-pass the subject. A motion to table shall be undebatable and shall preclude all amendments or debate of the subject under consideration. If the motion shall prevail, the matter may be “taken from the table” at any time prior to the end of the next regular meeting.

6.8 MOTION TO LIMIT OR TERMINATE DISCUSSION:

Such a motion shall be used to limit or close debate on, or further amendment to, the main motion and shall be undebatable. If the motion fails, debate shall be reopened; if the motion passes, a vote shall be taken on the main motion.

6.9 MOTION TO AMEND:
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

A motion to amend shall be discussed only as to the amendment. A motion to amend an amendment is possible but no additional motions to further amendments may be made. Any amendment shall relate to the original motion and not introduce a different matter.

Amendments shall be voted first, then the main motion as amended. Alternatively, the original maker of the main motion may agree to revise the original motion and if the second agrees to second the revised motion, the board, commission, or committee may vote on the main motion as revised.

7. VOTING PROCEDURE

7.1 VOTING PROCEDURE:

In acting upon every motion, the vote shall be taken by electronic voting or by roll call, as applicable, and the Presiding Officer or Secretary shall verbally announce:
(1) Whether the question carried or was defeated;
(2) The vote tally; and
(3) The vote of each Member.

In the event the electronic voting equipment is not functioning, the vote shall be taken by roll call. The vote on each motion shall then be entered in full upon the record. The order of voting shall be alphabetical with the Chairperson voting last. The Secretary shall call the names of all members seated when a roll call vote is ordered or required. Members shall respond ‘aye,’ ‘no,’ or ‘abstain.’
Every resolution, order for franchises or payments of money, or adoption or amendment of a specific or general plan require three (3) affirmative votes. Any member may change his/her/their vote before the next order of business.

7.2 ABSTENTIONS AND FAILURE TO VOTE:

A member who abstains due to reasons of a legally barred conflict of interest, such as a financial conflict of interest barred by the state Political Reform Act [Government Code section 81000 et seq.], shall, for purpose of the item under consideration, be considered as if absent.

A member abstaining for reasons other than a legally barred conflict of interest shall be counted as present for purposes of a quorum and such abstentions are counted with the majority, or in the absence of a majority, as an affirmative vote on the motion before the board, commission, or committee.

A member who leaves the dais solely to avoid participating in a specific item shall, in absence of a conflict of interest, be counted as if they were present but abstaining, and such abstentions are also counted with the majority as noted above.

7.3 RECONSIDERATION:
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Amended and Restated Rules of Procedure for Public Meetings for Boards, Commissions, and Committees Adopted: October 6, 2026

Any member who voted with the majority may move a reconsideration of any action at the same meeting, or within seven (7) calendar days, request in writing to the City Manager or City Clerk that it be agendized for consideration at the following meeting. If the 7th calendar day falls on a holiday, then the deadline shall be the next business day. In the event that the subject of the reconsideration is a motion that failed as the result of a tie vote, any member who voted against the earlier motion may move for reconsideration within the same seven (7) calendar day period. If the motion to reconsider passes, then the original item may be reconsidered at that time or agendized for the next meeting that meets any applicable noticing requirements. After a motion for reconsideration has once been acted upon, no other motion for reconsideration thereof shall be made without unanimous consent of the board, commission, or committee.

7.4 TIE VOTES:

Tie votes shall be lost motions unless an additional motion is made which obtains a majority vote to break the tie. When all members are present, a tie vote on whether to grant an appeal from official action shall be considered a denial of such appeal. If a tie vote results at a time when less than all members of the board, commission, or committee are present, the matter shall automatically be continued to the agenda of the next regular meeting of the board, commission, or committee, unless otherwise ordered by the board, commission, or committee. Notwithstanding the above, if a tie vote results at a time when one or more member(s) are abstaining for reasons other than conflict of interest then, in that instance, the abstention vote shall be counted in favor of the motion thereby breaking the tie vote.

8. RESOLUTIONS

8.1 DEFINITIONS:

As a rule of thumb, it can be said that legislative acts of the City Council (usually a rule of public conduct for long-term application) are taken by ordinance, whereas more routine business and administrative matters (usually more temporary and transitory in nature) are accomplished by “resolutions.” The term “resolution” in its general sense will denote any action taken affirmatively via a vote of the legislative body, other than one taken by ordinance. Only the City Council may adopt ordinances on behalf of the City.

As used in this City, two (2) terms are in general use to denote such (non-ordinance) actions:
“resolution” and “motion” (or sometimes referred to as “minute order”) (thereafter recorded in the minutes). Both actions are equally legally effective and binding, they just vary in the formality of respective memorialization. The most formal is referred to locally as a “resolution.”
Generally, the form of a “resolution” is a written document, similar in format to an ordinance, of the action taken by a board, commission, or committee, which is numbered in sequence, and preserved in a separate set of books; this separate written document is in addition to being recorded by an item entry in the minutes of the meeting at which it was accomplished. “Resolutions” are used in this City for various reasons, such as when specifically required 310 CLICK HERE to Return to Agenda
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by law, when needed as a separate evidentiary document to be transmitted to another governmental agency, or where the frequency of future reference back to its contents warrants a separate document (with the additional “whereas” explanatory material it often recites) to facilitate such future reference and research.

The form of a “motion” or “minute order,” however, is a verbal decision of the action taken by a board, commission, or committee, which is recorded by an item entry in the minutes of the meeting at which it was accomplished, without the formality of a separate written document to memorialize it, unless it is a motion to adopt an ordinance or a resolution.

Before any official action can be taken, a member of a board, commission, or committee must “move” or make a “motion,” and another member must “second” that motion, to place an item before the membership for official action and decision (see Section 6 of these Rules of Procedure).

8.2 RESOLUTIONS PREPARED IN ADVANCE:

Where a resolution has been prepared in advance, the procedure shall be: motion, second, discussion, vote pursuant to methods prescribed in Section 7.1 above, and result declared.

It shall not be necessary to read a resolution in full or by title except to identify it. Any member may require that the resolution be read in full.

8.3 RESOLUTIONS NOT PREPARED IN ADVANCE:

Where a resolution has not been prepared in advance, the procedure shall be to instruct the Department Director or City Attorney to prepare a resolution for presentation at the next public meeting.

8.4 URGENCY RESOLUTIONS:

In matters of urgency, a resolution may be presented verbally in motion form together with instructions for written preparation for later execution. After the resolution has been verbally stated, the voting procedure in 8.2 above shall be followed.

9. POLITICAL ACTIVITIES
(1) Members of boards, commissions, or committees shall not use, or attempt to use, their position, office, or authority to influence, aid, or obstruct any City employee from securing any position, nomination, confirmation or promotion, or change in compensation or position in the City upon consideration, or condition that the vote or political influence or action of such person or another shall be given or used on behalf of, or withheld from, any candidate, officer, or party, or upon any other corrupt condition or consideration. This prohibition shall apply to urging or discouraging the individual employee’s action. (2) A member of a board, commission, or committee, or candidate shall not, directly or indirectly, solicit political funds or contributions, knowingly, from other officers or employees of the local agency or from persons on an employment list of the City, with the knowledge 311 CLICK HERE to Return to Agenda
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that the person from whom the contribution is solicited is an officer or employee of the City.

This section shall not prohibit the member from requesting political contributions from officers or employees of the City if the solicitation is part of a solicitation made to a significant segment of the public, which may include offices or employees of the City. (3) No member of a board, commission, or committee, or candidate shall engage during working hours in City offices or work areas where such activity would disrupt the workplace.

10. AUTHORITY TO BIND THE CITY
No member of a board, commission, or committee, officer, official, employee, agent, or consultant of the City, without the majority vote of the City Council, or unless otherwise provided in these Rules of Procedure or by resolution of the Council, shall have any power or authority to bind the City by any contract, to pledge its credits, or to render it liable for any purpose in any amount.

11. EXECUTION OF CONTRACTS, DEEDS, AND OTHER DOCUMENTS
Except as otherwise authorized by resolution of the City Council, either the Mayor or City Council, or in the absence of both, such person as the City Manager may designate in writing pursuant to LQMC Section 2.08.050 and 2.08.060, shall sign all contracts, deeds, and other written instruments on behalf of the City when such have been approved by the City Council.

The City Clerk shall attest to the signature of the signer, unless attestation is not required.

12. RULES DIRECTORY
To the extent not required by state laws, these rules of procedure shall be considered directory only; and compliance herewith shall not be considered mandatory or jurisdictional. 312 CLICK HERE to Return to Agenda
PLANNING COMMISSION MINUTES Page 1 of 6 MAY 12, 2026

PLANNING COMMISSION

MINUTES
TUESDAY, MAY 12, 2026

CALL TO ORDER
A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:00 p.m. by Chairperson Hassett.

PRESENT: Commissioners Bohlinger, Guerrero, Hernandez, Hundt, McCune, Nieto, and Chairperson Hassett
ABSENT: None
STAFF PRESENT: Design and Development Director David Newell, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Associate Planner Jack Lima, Deputy City Attorney Jessica Sanders, and Commission Secretary Tania Flores

PLEDGE OF ALLEGIANCE
Commissioner Nieto led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioner Guerrero/Chairperson Hassett to confirm the agenda as published. Motion passed unanimously.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None

CONSENT CALENDAR

1. RECEIVE AND FILE MEETING MINUTES DATED MARCH 10, 2026

2. RECEIVE AND FILE MEETING MINUTES DATED APRIL 14, 2026 MOTION – A motion was made and seconded by Commissioners Bohlinger/Guerrero to approve the consent calendar. Motion passed unanimously.

BUSINESS SESSION
Note: Please reference “Corrective Memo,” dated May 13, 2026, included as Attachment 1 hereto, addressing the permit number corrections notated below in blue and with strikethrough language.

REPORTS AND INFORMATIONAL ITEM NO. 23
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PLANNING COMMISSION MINUTES Page 2 of 6 MAY 12, 2026

1. RESOLUTION TO APPROVE SIGN PROGRAM AMENDMENT 2026-0001 (SAPR2024-0005 SA 2002-668, AMENDMENT NO. 6) FOR ONE MONUMENT SIGN

FOR TWO FUTURE PAD TENANTS LOCATED WITHIN THE ONE ELEVEN LA QUINTA SHOPPING CENTER; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15303(E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; PROJECT: ONE ELEVEN LA QUINTA SHOPPING CENTER MONUMENT SIGN PROGRAM; LOCATION: 78982 HIGHWAY 111 BETWEEN LA QUINTA CENTER DRIVE AND ADAMS; APPLICANT:

SIGNARAMA
Associate Planner Lima presented the staff report, which is on file in the Design and Development Department.

Staff confirmed no public comments or requests to speak were received for the item.

The Commission inquired about limitations on future signage, required findings for future sign program amendments, the proposed sign’s location being within an easement area, and the timing of sign program approvals for undeveloped pad sites. Staff explained that future amendments would require Commission consideration and that an encroachment permit had been processed contingent upon project approval.

APPLICANT REPRESENTATIVE / PRESENTER: Jeff Grady, Signarama – confirmed that his company had not produced the existing monument signs for the One Eleven Shopping Center but would match the existing dimensions, design, and architecture for consistency.

Additional Commission discussion included sign visibility, consistency with existing shopping center signage, and future Highway 111 Corridor improvements, noting the sign would serve separately owned pad parcels and would not include the existing “111” branding featured on existing monument signage.

MOTION – A motion was made and seconded by Commissioners Guerrero/Nieto to adopt Planning Commission Resolution No. 2026-005, approving Sign Program Amendment 2026-0001 (SAPR2024-0005 SA 2002-668, Amendment No. 6) and find that the project is exempt from environmental review pursuant to Section 15303(e) (New Construction or Conversion of Small Structures), as presented.

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING A SIGN PROGRAM AMENDMENT TO ALLOW FOR

ONE MONUMENT SIGN FOR TWO FUTURE PAD TENANTS LOCATED WITHIN THE ONE ELEVEN LA QUINTA SHOPPING CENTER LOCATED AT 78982 HIGHWAY 111 BETWEEN LA QUINTA CENTER DRIVE AND ADAMS STREET CASE NUMBER: SIGN PROGRAM AMENDMENT 2026-0001 (SA 2002-668 AMENDMENT NO. 6)
PROJECT: ONE ELEVEN LA QUINTA SHOPPING

CENTER MONUMENT SIGN
APPLICANT: SIGNARAMA
Motion passed unanimously.
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PLANNING COMMISSION MINUTES Page 3 of 6 MAY 12, 2026
STUDY SESSION – None

PUBLIC HEARINGS

1. RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2025-0008 TO ALLOW THE DEVELOPMENT OF 91 HOMES IN PHASE 1 OF THE CORAL MOUNTAIN CLUB; CEQA: THE APPLICATION IS CONSISTENT WITH THE CORAL MOUNTAIN RESORT ENVIRONMENTAL IMPACT REPORT (EA2019-0010, SCH #2021020310) AND NO FURTHER REVIEW IS REQUIRED; PROJECT: CORAL MOUNTAIN CLUB PHASE 1 HOMES; LOCATION: SOUTHWEST CORNER OF AVENUE 58 AND MADISON STREET; APPLICANT: CM WAVE DEVELOPMENT, LLC
DECLARATIONS OF PUBLIC CONTACT OR CONFLICTS: None
Consulting Planner Criste, President and CEO of Terra Nova Planning & Research, Inc., presented the staff report, which is on file in the Design and Development Department.

The Commission requested clarification as to whether the maintenance area was part of the current application, and staff confirmed that the maintenance area of the project remains under separate review. Discussion followed on project power availability, timing of grading activities, golf course and lake construction, backyard landscaping standards, timing of traffic signal installation, and the proposed multi-use trail system. Staff explained that homeowners would have customization options for rear yard landscaping, subject to Specific Plan requirements, and that multi-use trails may accommodate various modes of use consistent with the General Plan.

Staff identified a typographical error within Condition No. 25 related to sidewalk width requirements and requested a correction as part of the recommendation to change the condition to require a six-foot sidewalk instead of an eight-foot sidewalk. The Commission concurred with the correction.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING OPEN AT 5:34 P.M.

Commission Secretary Flores confirmed that no written public comment was received.

PUBLIC SPEAKER: Brian DeCoster, La Quinta – expressed concerns regarding proposed setback requirements along Madison Street, noting differences from nearby developments, and requested clarification regarding multi-use trail connections and continued equestrian access near Calle Conchita. Additional concerns included maintaining full turning movements and secondary access from Calle Conchita, as well as the proposed location of the future maintenance facility and its potential impacts on nearby residential properties. Mr.

DeCoster also requested continued coordination with neighboring property owners regarding the future maintenance yard proposal.

Consultant Criste responded that the proposed setbacks are consistent with the Specific Plan requirements and noted that issues related to Calle Conchita access, trail connections, 315 CLICK HERE to Return to Agenda
PLANNING COMMISSION MINUTES Page 4 of 6 MAY 12, 2026
and the maintenance yard would be addressed as part of a separate Site Development Permit application for the maintenance facility.

PUBLIC SPEAKER: Kathryn Carlson, La Quinta – expressed general support for the overall project and future growth within the City, but raised concerns regarding the proposed maintenance yard location near existing residential properties on Calle Conchita. Concerns included potential impacts related to access, traffic, building scale, proximity to residential properties, and the loss of secondary access. Ms. Carlson also expressed frustration regarding the project review process and requested additional opportunities for coordination and public input as the separate maintenance yard application proceeds.

Chairperson Hassett noted that the maintenance yard will be presented to the Commission for review and consideration at a future meeting and under a separate Site Development Permit application, and encouraged continued participation in the process.

APPLICANT REPRESENTATIVE / PRESENTER: Josh Franz, contracted Vice President of Development and Construction for CM Wave Development – introduced himself and answered questions regarding resident outreach efforts, landscape and architectural coordination, rooftop and solar panel design, side yard setbacks, backyard landscaping requirements, long-term maintenance considerations, and the relationship between residential lots and the golf course.

Additional discussion included architectural massing and the placement of one- and twostory homes to preserve privacy; the use of standing-seam metal roofing materials; backyard improvement requirements and HOA enforcement; and options for homeowner customization. Mr. Franz explained that homes would be constructed upon purchase, backyard landscaping would be required within a specified timeframe, and front yard landscaping would be installed by the developer but maintained by the homeowner.

The Commission also discussed design consistency, maintenance operations, and overall project aesthetics. The applicant and project architect confirmed that the proposed homes, landscaping, and monument features are intended to maintain a cohesive desert-modern design consistent with the Specific Plan and the surrounding golf course environment.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING CLOSED AT 6:02 P.M.

Commission discussion followed, with general support for the proposed project, noting its consistency with the Specific Plan and complimenting the desert-modern architectural style, desert-toned materials, landscaping concepts, and overall site layout. Commissioners also commented favorably on the golf course integration, lot configuration, and the use of standing-seam metal roofing as a contemporary design feature. 316 CLICK HERE to Return to Agenda
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Additional comments included appreciation for the project’s progress and overall design quality, while encouraging continued coordination with neighboring property owners regarding future phases and related maintenance facility discussions.

MOTION – A motion was made and seconded by Commissioners Guerrero/Bohlinger to adopt Planning Commission Resolution No. 2026-006, approving Site Development Permit 2025-0008, allowing the development of 91 single-family homes in Phase 1 of the Coral Mountain Club, and find that the Site Development Permit is consistent with the Coral Mountain Resort Environmental Impact Report (EA 2019-0010, SCH #2021020310), as amended with correction to Condition No. 25 (A) (3) (b) noted during the Commission’s discussion above:

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING A SITE DEVELOPMENT PERMIT FOR
CONSTRUCTION OF 91 SINGLE-FAMILY HOMES, AND FINDING THAT THE

PROJECT IS CONSISTENT WITH THE CORAL MOUNTAIN RESORT
ENVIRONMENTAL IMPACT REPORT (EA2019-0010, SCH #2021020310) AND

REQUIRES NO FURTHER ENVIRONMENTAL REVIEW, CONSISTENT WITH CEQA GUIDELINES SECTION 15162
CASE NUMBER: SITE DEVELOPMENT PERMIT 2025-0008
PROJECT: CORAL MOUNTAIN CLUB PHASE 1 HOMES
APPLICANT: CM WAVE DEVELOPMENT, LLC.

Motion passed unanimously.

2. RESOLUTION RECOMMENDING CITY COUNCIL APPROVE ZONING ORDINANCE AMENDMENT 2026-0001 FOR ZONING CODE REVISIONS IN TITLE 9 OF THE LA

QUINTA MUNICIPAL CODE REGARDING REGULATIONS ON FENCES AND WALLS; SCREENING; YARD STRUCTURES; PROHIBITED SIGNAGE TYPES; APPLICATION TIME LIMITS; AND DEFINITIONS; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061(b)(3), COMMON SENSE EXEMPTION; PROJECT: 2026 ZONING CODE UPDATES; LOCATION: CITYWIDE; APPLICANT: CITY OF LA QUINTA DECLARATIONS OF PUBLIC CONTACT OR CONFLICTS: None
Design and Development Director Newell presented the staff report, which is on file in the Design and Development Department.

Staff answered questions regarding implementation of the new regulations, including treatment of existing nonconforming structures and signage, enforcement procedures, and standards for accessory play structures. Staff explained that existing nonconforming provisions and building code requirements would continue to apply, and clarified how proposed standards would be interpreted and enforced.

Additional Commission discussion included retaining wall waterproofing and drainage concerns, application processing fees for incomplete or inactive applications, and consistency with State housing laws regarding complete application determinations and 317 CLICK HERE to Return to Agenda
PLANNING COMMISSION MINUTES Page 6 of 6 MAY 12, 2026
processing timelines. Staff and the City Attorney explained that the proposed amendments are intended to balance applicants’ due process rights with the recovery of additional staff costs, while maintaining compliance with State law requirements.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING OPEN AT 6:35 P.M.

Commission Secretary Flores said that no written public comment was received and that no members of the public were present to comment on this item.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING CLOSED AT 6:35 P.M.

MOTION – A motion was made and seconded by Commissioner Bohlinger/Chairperson Hassett to adopt Planning Commission Resolution No. 2026-007, recommending City Council approve Zoning Ordinance Amendment 2026-0001, amending sections of Title 9 of the La Quinta Municipal Code and finding that the action is exempt from environmental review under CEQA, pursuant to Section 15061(b)(3) of the CEQA Guidelines, as presented:

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA,

CALIFORNIA, RECOMMENDING CITY COUNCIL AMEND SEVERAL SECTIONS OF TITLE 9 OF THE LA QUINTA MUNICIPAL CODE REGARDING REGULATIONS ON FENCES AND WALLS; SCREENING; YARD STRUCTURES; PROHIBITED SIGNAGE TYPES; APPLICATION TIME LIMITS; AND DEFINITIONS CASE NUMBER: ZONING ORDINANCE AMENDMENT 2026-0001
PROJECT: 2026 ZONING CODE UPDATES
APPLICANT: CITY OF LA QUINTA
Motion passed unanimously.

DEPARTMENTAL REPORT – None

COMMISSIONER ITEMS
Commissioner Guerrero questioned whether the Planning Commission meeting on May 26, 2026, would proceed as scheduled, and staff said there were currently no public hearing items scheduled, but that more information would be available closer to the meeting date.

ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners Guerrero/Nieto to adjourn this meeting at 6:38 p.m. Motion passed unanimously.

Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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May 13, 2026
RE: MEMORANDUM NOTING CORRECTIONS TO THE AGENDA PACKET OF THE MAY 12, 2026, PLANNING COMMISSION MEETING, RELATED TO BUSINESS ITEM NO. 1
On May 12, 2026, the Planning Commission considered a Sign Program Amendment (SAPR) within the One Eleven La Quinta Shopping Center under Business Session Item No. 1, which inadvertently referenced an inaccurate SAPR permit number in the title of the published agenda, staff report, and related materials. Following staff review, the correct agenda title and SAPR number are listed below:

RESOLUTION TO APPROVE SIGN PROGRAM AMENDMENT 2026-0001
(SA 2002-668 SAPR 2024-0005 AMENDMENT NO. 6) FOR ONE MONUMENT SIGN FOR

TWO FUTURE PAD TENANTS LOCATED WITHIN THE ONE ELEVEN LA QUINTA SHOPPING CENTER;
CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15303 (E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; PROJECT: ONE ELEVEN LA QUINTA SHOPPING CENTER MONUMENT SIGN PROGRAM; LOCATION: 78982 HIGHWAY 111 BETWEEN LA QUINTA CENTER DRIVE AND ADAMS; APPLICANT: SIGNARAMA
ATTACHMENT 1
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PLANNING COMMISSION MINUTES Page 1 of 4 JUNE 9, 2026

PLANNING COMMISSION

MINUTES
TUESDAY, JUNE 9, 2026

CALL TO ORDER
A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:00 p.m. by Chairperson Hassett.

PRESENT: Commissioners Bohlinger, Guerrero, Hundt, McCune, and Chairperson Hassett
ABSENT: Commissioners Hernandez and Nieto
STAFF PRESENT: Design and Development Director David Newell, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Senior Planner Scott Nespor, Associate Planner Jack Lima, and Commission Secretary Tania Flores

PLEDGE OF ALLEGIANCE
Commissioner Bohlinger led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None

CONFIRMATION OF AGENDA
MOTION – A motion was made and seconded by Commissioners Bohlinger/Guerrero to confirm the agenda as published.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Nieto), abstain – 0.

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS – None CONSENT CALENDAR – None
BUSINESS SESSION – None
STUDY SESSION – None

PUBLIC HEARINGS

1. RESOLUTION TO APPROVE CONDITIONAL USE PERMIT 2026-0001, TO ALLOW

OPERATION OF A HIGH SCHOOL RESOURCE CENTER WITHIN AN EXISTING 5,011 SQUARE-FOOT SUITE AT THE ONE ELEVEN LA QUINTA SHOPPING CENTER; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW REPORTS AND INFORMATIONAL ITEM NO. 24
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PURSUANT TO SECTION 15301(A) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT; PROJECT: ALTUS SCHOOLS RIVERSIDE COUNTY RESOURCE CENTER; LOCATION: 78900 HIGHWAY 111 BETWEEN LA QUINTA CENTER DRIVE AND ADAMS STREET; APPLICANT: MPA ARCHITECTS FOR ALTUS SCHOOLS

RIVERSIDE COUNTY
DECLARATIONS OF PUBLIC CONTACT OR CONFLICTS: None
Senior Planner Nespor presented the staff report, which is on file in the Design and Development Department.

The Commission asked questions regarding the requirement for a Conditional Use Permit, traffic impacts, and operational hours. Staff explained that the proposed school use requires a Conditional Use Permit under the applicable zoning regulations and is not anticipated to generate school-related traffic impacts due to its appointment-based operation. Staff also clarified that substantial changes to the approved Statement of Operations would require an amendment to the Conditional Use Permit.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING OPEN AT 5:14 P.M.

Commission Secretary Flores confirmed that no written public comment was received.

APPLICANT REPRESENTATIVES / PRESENTERS: Brandon Denson, Project Manager of MPA Architects, Lynne Alipio, Chief Business Officer, and Tim Tuter, Deputy Superintendent of School Services of Altus Schools Riverside County (Altus) – introduced themselves and provided an overview of Altus’s educational model. In response to Commission questions, the applicants explained that the school serves students in grades 6 through 12 throughout Riverside County, offers personalized instruction and credit recovery opportunities, and operates as a free public charter school funded by the State. The applicants noted that the existing Palm Desert location serves approximately 200 students and that a portion of those students are expected to attend the proposed La Quinta campus. Additional discussion addressed curriculum, accreditation, student enrollment, teacher recruitment, and student outcomes.

CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING CLOSED AT 5:21 P.M.

The Commission expressed support for the proposed school use, citing its educational benefits, compatibility with the shopping center, and positive contribution to the community.

The Commission noted that the project would occupy a long-vacant tenant space and provide additional educational opportunities for students and families within La Quinta.

MOTION – A motion was made and seconded by Commissioner Guerrero/Chairperson Hassett to adopt Planning Commission Resolution No. 2026-008, approving Conditional Use Permit 2026-0001 and finding the project exempt from the California Environmental Quality Act (CEQA), pursuant to Section 15301(a), Existing Facilities, as recommended:
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PLANNING COMMISSION MINUTES Page 3 of 4 JUNE 9, 2026

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA,

CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT TO ALLOW THE OPERATION OF A HIGH SCHOOL RESOURCE CENTER AT 78900 HIGHWAY 111,

BETWEEN LA QUINTA CENTER DRIVE AND ADAMS STREET
CASE NUMBER: CONDITIONAL USE PERMIT 2026-0001
PROJECT: ALTUS SCHOOLS RIVERSIDE COUNTY HIGH SCHOOL RESOURCE CENTER
APPLICANT: MPA ARCHITECTS FOR ALTUS SCHOOLS RIVERSIDE COUNTY Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Nieto), abstain – 0.

DEPARTMENTAL REPORT
Planning Manager Flores provided updates on recently approved, upcoming, and active development projects throughout the City. Updates included implementation of the Highway 111 Specific Plan and Development Code, progress on the Coral Mountain Club Phase I development, amendments to the Hampton Inn project, the forthcoming Coral Mountain Club maintenance facility application, and a proposed ARCO gas station at the northeast corner of Washington Street and Highway 111 in the Washington Park shopping center.

Additional updates were provided on the AC Hotel and Vista Coralina Apartments projects; several projects currently under construction; the Village Parking Study; the Sphere of Influence Master Plan consultant selection process; highlights of the recently completed Fritz Burns Park project; and information regarding upcoming Planning Commission recruitment interviews.

The Commission inquired about the Cultural Campus project schedule and the proposed ARCO gas station project. Staff explained that the Cultural Campus project is addressing utility coordination issues and is anticipated to be advertised for construction bids later this year. Staff also confirmed that the proposed ARCO project was deemed complete prior to the adoption of the new Highway 111 Development Code regulations and will be scheduled for Planning Commission review and consideration at a future meeting.

Public Works Director McKinney also introduced recently hired Senior Civil Engineer Felix De Leon to the Commission.

COMMISSIONER ITEMS
Commissioner McCune requested an update regarding the recent Fritz Burns Park ribboncutting ceremony. Public Works Director McKinney reported that the project exceeded expectations and highlighted the new shade structures, walkways, activity pool, ADAaccessible playground features, and lighting improvements. Commissioners who attended the event commented positively on the completed project and the strong community response.
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PLANNING COMMISSION MINUTES Page 4 of 4 JUNE 9, 2026

ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioner Bohlinger/Chairperson Hassett to adjourn this meeting at 5:37 p.m.

Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Nieto), abstain – 0.

Respectfully submitted,
TANIA FLORES, Commission Secretary
City of La Quinta, California
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ARTS AND COMMUNITY SERVICES COMMISSION Page 1 of 3 JUNE 8, 2026

QUARTERLY MINUTES

ARTS AND COMMUNITY SERVICES COMMISSION

MINUTES
MONDAY, JUNE 8, 2026

CALL TO ORDER
A regular quarterly meeting of the Arts and Community Services Commission (Commission) was called to order at 4:00 p.m. by Chair Chiapperini.

PRESENT: Commissioners Beesemyer, Biondi, Brower, Webb, and Chair Chiapperini ABSENT: None

PLEDGE OF ALLEGIANCE
Commissioner Biondi led the audience in the Pledge of Allegiance.

PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA – Confirmed

ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS

1. LA QUINTA MUSEUM AND LIBRARY PROGRAMS UPDATE
PRESENTER: Sharla Fox, Director of the La Quinta Museum – provided an overview of recent and upcoming exhibits and programs at the La Quinta Museum, highlighting the current exhibit, “Abuelita’s Kitchen,” which explores family food traditions and cultural heritage through stories and recipes; discussed related programming, including presentations by local chefs and community engagement activities; noted the Museum’s permanent “Story of La Quinta” exhibit and current spotlight featuring the legacy of the Bob Hope Classic; and reviewed upcoming exhibits, including “An Age of Change,” featuring photography by James Abbe documenting significant social and cultural changes between 1910 and 1950. Ms. Fox also summarized recent exhibits, including “She Sang Me a Good Luck Song,” “Monstrous,” “In Your Dreams,” the Día de Muertos mini altar exhibit, and “Wish You Were Here,” noting strong community participation and positive visitor response.

The Commission discussed the historical significance of the La Quinta Resort and opportunities to collaborate with the La Quinta Historical Society to preserve and share historical information related to the Resort’s centennial anniversary; and staff noted ongoing efforts to research and collect historical materials for future exhibits.

PRESENTER: Sara DeLaCruz, Branch Manager of the La Quinta Library – provided an overview of Library operations, reporting increased patron usage, circulation, and REPORTS AND INFORMATIONAL ITEM NO. 25
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ARTS AND COMMUNITY SERVICES COMMISSION Page 2 of 3 JUNE 8, 2026

QUARTERLY MINUTES
program attendance; highlighted expanded programming for adults, teens, and children, including author events, book clubs, educational lectures, arts and crafts programs, gaming activities, volunteer opportunities, and literacy initiatives; and discussed efforts to increase accessibility through specialized programming designed to accommodate participants with sensory sensitivities and other special needs. Ms. DeLaCruz also provided updates regarding the Library’s Día De Los Niños Cultural and Resource Fair, Summer Reading Adventure Program and forthcoming bookmobile program to expand library services throughout the community, noting that implementation is anticipated in Fall 2026.

CONSENT CALENDAR ITEMS

1. RECEIVE AND FILE MEETING MINUTES DATED MARCH 9, 2026 MOTION – A motion was made and seconded by Commissioners Beesemyer/Brower to approve the Consent Calendar as presented. Motion passed unanimously.

BUSINESS SESSION – None
STUDY SESSION – None
DEPARTMENTAL REPORTS – Verbal Updates

1. FRITZ BURNS PARK IMPROVEMENT PROJECT COMPLETION
Staff provided an update on the completed Fritz Burns Improvement Project, highlighting the new activity pool, playground improvements, additional shade structures and seating areas, expanded parking, upgraded restroom facilities, and relocation of the dog park noted positive community feedback regarding the improvements; and thanked Public Works staff and project partners for their contributions to the successful completion of the project.

2. CITY EVENTS RECAP
Staff provided a summary of recent City events, including the Easter Eggstavaganza, the La Quinta Birthday Celebration, and Concerts in the Park; reported increased attendance and positive community feedback; and noted that planning efforts are already underway for upcoming seasonal events, including Veterans Recognition Ceremony, annual Tree Lighting Ceremony, and winter holiday activities.

3. LA QUINTA YOUTH COLLECTIVE UPDATE (LQYC)
Staff reported on the successful completion of the inaugural year of the LQYC program – of the 20 students who enrolled, 19 completed the program and graduated; highlighted community service projects completed by the participants, including senior engagement activities and a pet adoption event in partnership with Riverside County Animal Services; 326 CLICK HERE to Return to Agenda
ARTS AND COMMUNITY SERVICES COMMISSION Page 3 of 3 JUNE 8, 2026

QUARTERLY MINUTES
and provided an overview of the scholarship program, which awarded $14,500 to eligible students to support educational and career-readiness expenses.

The Commission expressed support for the program and suggested providing students with an opportunity to present their experiences during a future Commission meeting.

4. ART IN PUBLIC PLACES UPDATE
Staff provided an update on various Art in Public Places programs, including the SilverRock Park mural project, noting that revised concepts are being prepared following Council feedback and will be presented upon completion. Staff also reported on the Signal Box Art Program, explaining that additional outreach will be conducted at local schools during the upcoming school year to encourage greater student participation and expand the pool of design submissions.

The Commission discussed opportunities to engage local artists in future phases of the Signal Box Art Program and suggested exploring recognition or incentive opportunities for participating students.

COMMISSIONERS’ ITEMS
Chair Chiapperini reported observations regarding a portion of the CV Link pathway near the Adams Street bridge, noting the pathway appears narrower than other segments and is located closer in proximity to the Whitewater River Stormwater Channel (the wash).

Staff indicated the matter would be shared with the Public Works Department and City Manager for further review and follow-up.

Chair Chiapperini recognized Commissioner Biondi for her service to the Commission and expressed appreciation for her contributions, dedication and participation throughout her tenure.

ADJOURNMENT
There being no further business, it was moved and seconded by Commissioners Beesemyer/Webb to adjourn this meeting at 4:46 p.m. Motion passed unanimously.

Respectfully submitted,
Amanda Guerrero, Commission Secretary
City of La Quinta, California
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Palm Springs Airport Commission Report – September 16, 2026, Meeting Discussion and Action Items:

Measure J Bono Concourse SeaƟng – Increased the previously approved plan, to instead replace all of the seaƟng. Measure J sales taxes will provide the addiƟonal funding.

Airport MeeƟng Dates for 2027 – 1/20, 2/17, 3/17, 4/28, 5/19, 6/16, 7/21, 9,15, 10/20, 11/17, and 12/8.

Peak Season Readiness – A presentaƟon was given - - all areas seem ready.

Art Mural Update – 520 proposals received; narrowed to 29 arƟsts; 1 was selected.

Projects and Airport Capital Improvement Program Update –  Bono Concourse escalator project expect site mobilizaƟon by mid-August, equipment by the end of August, and installaƟon completed, and waiƟng State inspecƟon by the end of September.  Rideshare Shade Structures – Contract execuƟon in July, permits were approved in August and installaƟon is expected to be completed by the end of December.  Outbound Baggage Handling System Replacement has no slippage in this three-year project.

The Ɵmeline for the compleƟon of the new system is sƟll December 2028. Funding is coming from TSA, FAA and PSP.
 New AdministraƟon Building – Staff are moving to the new building by mid-October.  Parking Access Revenue Control System (PARCS) – Updated system and gates to be installed by December 2026.
 CIP Planning – Staff and consultants are creaƟng a road-map for the next five years, by reviewing exisƟng project prioriƟes, validaƟng costs and schedules, and evaluaƟng the draŌ program against projected revenue and available funding.

Economic Impact Report – Total Impact = $2.55 Billion in 2025; $1.16 B spent by travellers; $1.53 B in value added GDP; $175 M in tax revenue; 97% stays local.

MarkeƟng Update – Summer demand holds steady. July and August passengers were down 1.5% yearto-year, and seat capacity for October thru December is down 0.8% year-to-year, but seats for December are up 4.5%. The top growth markets for October thru December are SFO, PHX, AUS, IAH, and BOI.

PSP has been nominated as the Best Resort Airport. VoƟng is open unƟl October 6th at: flyPSP.com/vote Next Commission MeeƟng: October 21, 2026, at 4:00 PM.
2026 Airport Commission Calendar – Future planned meeƟngs on 10/21; 11/18; 12/9.

REPORTS AND INFORMATIONAL ITEM NO. 26
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CITY OF PALM SPRINGS
Regular Meeting Agenda
SEPTEMBER 16, 2026
4:00 PM
Airport Conference Room
Palm Springs International Airport
3400 E. Tahquitz Canyon Way
Palm Springs, CA 92262
Palmspringsca.gov

AIRPORT COMMISSION
Kevin J. Corcoran, Chairman
Tracy Martin
Daniel Caldwell
J Craig Fong
Samantha McDermott
Robert (Ken) Hedrick
Bryan Ebensteiner
Timothy Schoeffler
Bashar Halabi
Thibault Nardi
Todd Burke, Vice-Chair (Visit Greater Palm Springs)
Geoffrey Kiehl (La Quinta)
Keith Young (Rancho Mirage)
Christian Samlaska (Cathedral City)
Kevin Wiseman (Palm Desert)
Dirk Voss (Desert Hot Springs)
Yadira Perez (Coachella)
Rick Wise (Indio)
Phil Valdez (Indian Wells)
Margaret Park (Riverside County)
City Staff: Scott C. Stiles, City Manager; Jeremy Keating, Assistant Airport Director; Victoria Carpenter, Interim Executive Director.
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Commissioner Christian Samlaska: -City of Cathedral City 1634 Old Arcata Road
Bayside, CA 95524
Commissioner Kevin Wiseman: - City of Palm Desert
71-703 Highway 111, Suite 2E
Rancho Mirage, CA 92270
https ://us02web.zoom. us/j/83351901668
To view, listen to, or participate in the meeting live, please use the above Zoom credentials. Individuals wishing to provide public testimony in person regarding an item on the agenda are requested to file a speaker card before the Public Testimony portion of the meeting closes.

You may submit your public comment to the Airport Commission electronically; materials may be emailed to [email protected]. Transmittal prior to the start of the meeting will help ensure that your correspondence is fully considered. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record.

For any inquiries, please contact the administration office at (760) 318-3905 or via email at [email protected].

View the Airport Commission meeting at the City's website http://palmspringsca.gov/psctv or on YouTube.
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1. CALL TO ORDER -PLEDGE OF ALLEGIANCE:

2. ROLL CALL:

3. ACCEPTANCE OF THE AGENDA:

4. PUBLIC COMMENT: The Airport Commission welcomes public input.

Members of the public may address the Airport Commission on any item within the purview of the Commission by contacting the Commission Secretary at (760)318-3905 or [email protected]. This time has been set aside for members of the public to address the Commission. Three (3) minutes will be assigned to each speaker. Pursuant to State Law, the Commission may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2).

5. APPROVAL OF MINUTES:

A. APPROVAL OF THE JULY 29, 2026 AIRPORT COMMISSION

MEETING
RECOMMENDATION:

Approval of the July 29, 2026 Airport Commission Meeting

6. ACTION ITEMS:

A. MEASURE J - BONO CONCOURSE SEATING
B. APPROVAL OF THE 2027 AIRPORT COMMISSION MEETING
DATES

7. STAFF UPDATES:

A. PEAK SEASON READINESS
B. ART MURAL UPDATE
C. PROJECTS AND CAPITAL IMPROVEMENT PROGRAM UPDATE
D. ECONOMIC IMPACT REPORT
E. MARKETING UPDATE

8. EXECUTIVE DIRECTOR REPORT & COMMISSIONER REQUESTS AND REPORTS:

9. RECEIVE AND FILE:

F. PAST CITY COUNCIL ITEMS
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G. FUTURE CITY COUNCIL ITEMS
H. MONTHLY AIRLINE ACTIVITY REPORT
I. AIRLINE ACTIVITY REPORT FISCAL YEAR COMPARISON
J. REQUEST FOR PROPOSAL (RFP) AND INVITATION FOR BID
(IFB) UPDATE
K. FUTURE COMMITTEE MEETINGS
L. COMMITTEE ROSTER
M. 2026/27 PEAK

OPERATION

10. ADJOURNMENT:

SEASON CONCESSION

AFFIDAVIT OF POSTING
State of California )
County of Riverside ) ss.

City of Palm Springs )

HOURS OF
I, Mariana Anguiano, Commission Secretary, of the City of Palm Springs, California, hereby certify this Agenda was delivered to each member of the Airport Commission, provided to all parties who have requested such notice, posted at City Hall before September 10, 2026, and posted on the City's website as required by established policies and procedures.

Mariana Anguiano
Commission Secretary

PUBLIC NOTICE
Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City's website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204 It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 323-8204, at least 48 hours prior to the meeting to inform us of your particular 333 CLICK HERE to Return to Agenda
needs and to determine if accommodation is feasible.
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