CITY COUNCIL AGENDA Page 1 of 8 OCTOBER 6, 2026
CITY COUNCIL
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
REGULAR MEETING ON TUESDAY, OCTOBER 6, 2026
3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION
City Council agendas and staff reports are available on the City’s website at www.LaQuintaCA.gov/PublicMeetings
Members of the public may listen to this meeting live at www.laquintaca.gov/LiveMeetings.
Past meetings are available in the video archive at www.laquintaca.gov/PastMeetings. Closed captions in English and Spanish are available through this video streaming service.
In accordance with the Brown Act [Gov. Code § 54953.4; SB 707, Stats. 2025, Ch. 327] teleconference and telephonic accessibility for the public will be available; please reference the “Teleconference and Telephonic Accessibility” instructions listed at the end of the agenda. Closed captions and translation in real-time are available to all teleconference attendees through the Zoom Webinar audio-visual platform. In the event the City’s telephone or internet service is disrupted and prevents the public from attending this meeting by teleconference, the City will follow the procedures outlined in its Disruption Policy adopted by City Council Resolution No. 2026-015.
Please reference the “Public Comments – Instructions” listed at the end of the agenda detailing the process for providing verbal and written public comments.
CALL TO ORDER
Roll Call: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.
The City Council values your comments; however, in accordance with State law, no action may be taken on items not listed on the published agenda unless they qualify as an emergency item authorized by the Brown Act [Gov. Code § 54954.2(b)].
CONFIRMATION OF AGENDA
CLOSED SESSION
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CITY COUNCIL AGENDA Page 2 of 8 OCTOBER 6, 2026
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
NAME OF CASE: CITY OF LA QUINTA V. SILVERROCK DEVELOPMENT COMPANY, ET AL. (RIVERSIDE COUNTY SUP. CT. CASE NO. CVPS2404750)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS PURSUANT TO GOVERNMENT CODE SECTION 54956.8 FOR PROPERTY IDENTIFIED AT ASSESSOR PARCEL NUMBERS 777-490-047, 777-490-048, 777-490-049, AND A PORTION OF 776-150-030, 777-060-074, AND 777-060-079
CITY NEGOTIATOR: JON MCMILLEN, CITY MANAGER
NEGOTIATING PARTY: BLACKPOINT PROPERTIES
UNDER NEGOTIATION: PRICE AND TERMS OF PAYMENT
RECESS TO CLOSED SESSION
RECONVENE AT 4:00 P.M.
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda.
The City Council values your comments; however, in accordance with state law, no action may be taken on items not listed on the published agenda unless they qualify as an emergency item authorized by the Brown Act [Gov. Code § 54954.2(b)].
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. PROCLAMATION IN RECOGNITION OF CODE ENFORCEMENT OFFICERS’ APPRECIATION WEEK – OCTOBER 4 – 10, 2026
2. PROCLAMATION IN RECOGNITION OF NATIONAL FIRE PREVENTION WEEK – OCTOBER 4 – 10, 2026
3. CERTIFICATE OF APPRECIATION FOR OUTGOING SERGEANT PATRICK
MUSHINSKIE AND INTRODUCING SERGEANT CHISTOPHER WILLIAMS WITH THE RIVERSIDE COUNTY SHERIFF’S OFFICE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
PAGE
1. APPROVE COUNCIL MEETING MINUTES DATED SEPTEMBER 15, 2026 9 CLICK HERE to Return to Agenda
CITY COUNCIL AGENDA Page 3 of 8 OCTOBER 6, 2026
2. ADOPT ORDINANCE NO. 638 ON SECOND READING ADDING CHAPTER 8.91 TO TITLE 8 OF THE LA QUINTA MUNICIPAL CODE ESTABLISHING AN
EXPEDITED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING
STATIONS
21 3. ADOPT RESOLUTION TO ACKNOWLEDGE RECEIPT OF RIVERSIDE COUNTY FIRE DEPARTMENT’S ANNUAL INSPECTION REPORT FOR FISCAL YEAR 2025/26 PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 13146.4 [RESOLUTION NO. 2026-034]
33 4. APPROPRIATE FUNDING AND APPROVE GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FOR SAFE STREETS AND
ROADS FOR ALL PROJECT NO. 2025-21 TO DEVELOP COMPREHENSIVE
SAFETY ACTION PLAN
37 5. APPROPRIATE FUNDING AND APPROVE AGREEMENT WITH T.Y. LIN
INTERNATIONAL FOR THE YMCA EXTERIOR IMPROVEMENTS PROJECT NO. 2025-10 AND CIVIC CENTER BRIDGE IMPROVEMENTS PROJECT NO. 2026-07
53 6. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTACT SERVICES
WITH TRITON TECHNOLOGY SOLUTIONS, INC FOR AUDIO AND VIDEO
SYSTEM UPGRADES AND ANNUAL MAINTENANCE AND SUPPORT
SERVICES FOR SEVERAL MEETING ROOMS AT CITY HALL AND WELLNESS CENTER
93 7. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SHADE
STRUCTURES, INC DBA USA SHADE & FABRIC STRUCTURES, INC
THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR FRITZ BURNS DOG PARK SHADE STRUCTURE PROJECT NO. 2026-16
101
BUSINESS SESSION
PAGE
1. APPROVE FIRST ROUND OF COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2026/27
145
2. APPROVE VETERAN NOMINATIONS FOR INCLUSION ON VETERANS
ACKNOWLEDGEMENT MONUMENTS AT CIVIC CENTER CAMPUS
153
3. ADOPT RESOLUTIONS TO APPROVE (1) AMENDED AND RESTATED RULES
OF PROCEDURE FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND RELATED FUNCTIONS AND ACTIVITIES; AND (2) AMENDED AND RESTATED
RULES OF PROCEDURE FOR PUBLIC MEETINGS OF CITY BOARDS,
COMMISSIONS, AND COMMITTEES AND RELATED FUNCTIONS AND
ACTIVITIES [RESOLUTION NOS. 2026-035 AND 2026-036]
247
STUDY SESSION – None
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CITY COUNCIL AGENDA Page 4 of 8 OCTOBER 6, 2026
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS
1. CITY MANAGER
2. CITY ATTORNEY
3. CITY CLERK
4. COMMUNITY SERVICES
5. DESIGN AND DEVELOPMENT
6. FINANCE
7. PUBLIC SAFETY
8. PUBLIC WORKS
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
REPORTS AND INFORMATIONAL ITEMS
PAGE
1. ART PURCHASE COMMITTEE (McGarrey & Sanchez)
2. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez)
3. CANNABIS AD HOC COMMITTEE (Peña & Sanchez)
4. COACHELLA VALLEY ANIMAL CAMPUS COMMISSION (Sanchez)
5. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña)
6. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey)
7. COACHELLA VALLEY POWER AGENCY (Evans)
8. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña)
9. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans)
10. COMMUNITY SERVICE GRANT REVIEW COMMITTEE (McGarrey & Peña)
11. COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS:
A) CONSERVATION COMMISSION (Evans)
B) CONSERVATION COMMISSION LEGISLATIVE ADVISORY AD HOC COMMITTEE (Fitzpatrick)
C) ENERGY AND SUSTAINABILITY RESOURCES COMMITTEE (Evans) D) EXECUTIVE COMMITTEE (Evans)
E) HOMELESSNESS COMMITTEE (Peña)
F) PUBLIC SAFETY COMMITTEE (Peña)
G) TRANSPORTATION COMMITTEE (Fitzpatrick)
12. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey)
13. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez)
14. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick)
15. GREATER COACHELLA VALLEY CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Fitzpatrick)
16. LEAGUE OF CALIFORNIA CITIES:
A) ANNUAL CONFERENCE DELEGATE (Evans)
B) ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey)
C) EXECUTIVE COMMITTEE – RIVERSIDE COUNTY DIVISION (McGarrey) D) PUBLIC SAFETY COMMITTEE (Sanchez)
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CITY COUNCIL AGENDA Page 5 of 8 OCTOBER 6, 2026
17. PALM SPRINGS AIR MUSEUM BOARD & EXECUTIVE COMMITTEE (Evans)
18. RIVERSIDE COUNTY:
A) AIRPORT LAND USE COMMISSION (Sanchez)
B) TRANSPORTATION COMMISSION (Fitzpatrick)
C) TRANSPORTATION COMMISSION AUDIT AD HOC COMMITTEE (Fitzpatrick)
D) TRANSPORTATION COMMISSION COACHELLA VALLEY SAN GORGONIO PASS AREA CORRIDOR AD HOC COMMITTEE (Fitzpatrick)
19. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez)
20. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Sanchez) A) REGIONAL COUNCIL (Sanchez)
B) JOINT POLICY COMMITTEE (Sanchez)
C) TRANSPORTATION COMMITTEE (Sanchez)
21. SUNLINE TRANSIT AGENCY (Peña)
22. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans)
23. PLANNING COMMISSION MEETING MINUTES DATED MAY 12, 2026 313
24. PLANNING COMMISSION MEETING MINUTES DATED JUNE 9, 2026 321
25. ARTS AND COMMUNITY SERVICES COMMISSION MEETING MINUTES DATED JUNE 8, 2026
325
26. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED SEPTEMBER 16, 2026
329
ADJOURNMENT
*********************************
The next regular meeting of the City Council will be held on October 20, 2026, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Monika Radeva, City Clerk of the City of La Quinta, hereby declare that the foregoing agenda for the La Quinta City Council meeting was published in accordance with the Brown Act [Gov.
Code § 54954.2] on the City’s website, accessible directly from the City’s home page through the “Calendar / Public Meetings” icon link, and posted at the City Hall bulletin board, located near the entrance to the Council Chamber at 78495 Calle Tampico, La Quinta, CA 92253, which is freely accessible to members of the public, on October 2, 2026.
DATED: October 2, 2026
MONIKA RADEVA, City Clerk
City of La Quinta, California
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CITY COUNCIL AGENDA Page 6 of 8 OCTOBER 6, 2026
PUBLIC NOTICES
Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/PublicMeetings, in accordance with the Brown Act [Gov. Code §§ 54954.2, 54956, and 54957.5]
The La Quinta City Council Chamber is wheelchair accessible. Individuals who require hearing-assistance equipment, auxiliary aids or services, or other reasonable accommodations to participate in the meeting must notify the City Clerk’s Office at [email protected] or (760) 777 – 7147 at least 24 hours before the meeting.
The City will make reasonable efforts to provide appropriate accommodations in accordance with applicable law.
If background material is to be presented to the City Council during a City Council meeting, please provide 15 copies of all documents, exhibits, etc., to the City Clerk for distribution, or email the materials to [email protected]. It is requested that this be done before the meeting begins.
TELECONFERENCE AND TELEPHONIC ACCESSIBILITY
(A) Members of the public may access this meeting in real-time by two-way teleconference or telephone using the Zoom Webinar audio-visual platform, and may indicate they wish to address the City Council by using the “raise hand” feature (see instructions below), in accordance with the Brown Act [Gov. Code § 54953.4].
(B) Teleconference accessibility may be used “during a proclaimed state of emergency or local emergency,” as defined [Gov. Code § 54953.8.2], in accordance with the Brown Act [Gov. Code § 54953.8].
(C) Members of the City Council may request to attend and participate in this meeting remotely pursuant to any of the following: (1) “disability” [Gov. Code § 54953(c)], or (2) “just cause” [Gov. Code § 54953.8.3], as defined.
ZOOM LINK: https://us06web.zoom.us/s/88215960899
Meeting ID: 882 1596 0899
Or join by phone: (253) 215 – 8782
CLOSED CAPTION AND TRANSLATION
Closed captions and translation in real-time are available to all teleconference attendees through the Zoom Webinar audio-visual platform. Members of the public must activate the “Show Captions” feature on their device for closed caption, then use the “Options Arrow” to choose from the available translation languages.
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CITY COUNCIL AGENDA Page 7 of 8 OCTOBER 6, 2026
PUBLIC COMMENTS – INSTRUCTIONS
Members of the public may address the City Council on any matter listed or not listed on the agenda as follows:
WRITTEN PUBLIC COMMENTS – written public comments received through the adjournment of the meeting will be distributed to the City Council, made public, and will be incorporated into the public record of the meeting, but will not be read aloud during the meeting, unless the Mayor requests a brief summary of the public comments, to the extent the City Clerk’s Office can accommodate such request.
Written public comments can be provided either:
In-person during the meeting by submitting 15 copies to the City Clerk (it is requested that be done before the meeting begins); and/or
By email to [email protected], preferably by 12:00 p.m. on the day of the meeting. The email subject line must say “Written Comments” and include: 1) full name, 2) city of residence, and 3) subject matter.
VERBAL PUBLIC COMMENTS – verbal public comments are statements made in the speakers’ own voice and may not include video or audio recordings of the speaker or others, unless permitted by the Mayor, pursuant to City Council Resolution No. 2026-015. Please limit comments to three (3) minutes (approximately 350 words). Only one person may speak at a time, and only after being recognized by the Mayor.
Verbal comments can be provided either:
In-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk (it is requested that this be done before the meeting begins); and/or By two-way teleconference or telephone using the Zoom Webinar audio-visual platform, and addressing the City Council in real-time.
Members of the public attending via teleconference or telephone must use the “Raise Hand” feature on their electronic device (press *9 for telephone participation) when public comments are prompted by the Mayor, and will be queued in consecutive order. Members of the public must unmute themselves via the “Audio” feature on their electronic device (press *6 for telephone participation) in order to become audible to the City Council and general public and to speak on the item(s) requested when recognized and prompted to speak by the Mayor.
In accordance with City Council Resolution No. 2026-015, a one-time additional speaker time donation of three (3) minutes per individual is permitted. Please note that the member of the public donating time must: 1) submit this request in writing to the City Clerk by completing a “Request to Speak” form or by emailing [email protected] and identify the name *9 *6
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CITY COUNCIL AGENDA Page 8 of 8 OCTOBER 6, 2026
of the person to whom time is being donated, and 2) be present at the time the speaker provides verbal comments.
Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City Council.
Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be submitted to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting, or must be emailed to [email protected] (it is requested that the printed materials are provided before the meeting begins). There shall be no use of Chamber resources and technology to display visual or audio presentations during public comments, unless permitted by the Mayor.
All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records.
All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet website and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Gov. Code § 7920.000 et seq.].
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CITY COUNCIL MINUTES Page 1 of 11 SEPTEMBER 15, 2026
CITY COUNCIL
MINUTES
TUESDAY, SEPTEMBER 15, 2026
CALL TO ORDER
A regular meeting of the La Quinta City Council was called to order at 3:30 p.m. by Mayor Evans.
PRESENT: Councilmembers Fitzpatrick, McGarrey, Sanchez, and Mayor Evans ABSENT: Councilmember Peña
MOTION – A motion was made and seconded by Councilmembers Sanchez/McGarrey to excuse Councilmember Peña’s absence from tonight’s meeting. Motion passed:
ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
NOTICE – In accordance with the Ralph M. Brown Act (Brown Act) [Gov. Code § 54953.4; SB 707, Stats. 2025, Ch. 327] teleconference and telephonic accessibility for the public was available pursuant to the “Teleconference and Telephonic Accessibility” instructions listed in the posted agenda for this meeting.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None
CONFIRMATION OF AGENDA
Councilmember Sanchez said he will recuse himself from participating in the discussion and vote on Business Session Item No. 4 due to a potential conflict of interest stemming from a reasonable probability of future income from The Pacific West Communities which is a party that would be affected by the contemplated action to adopt a resolution to approve certain agreements, waive certain requirements, and make a finding pursuant to the California Environmental Quality Act, for the proposed disposition and development of a 6.5-acre City-owned property located south of Highway 111 and west of Costco Drive (APN 600-020-057).
Mayor Evans said she would comment on Consent Calendar Item No. 3 related to the adoption of a resolution approving the Third Amended and Restated Joint Powers Agreement with Visit Greater Palm Springs.
Council concurred.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
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CITY COUNCIL MINUTES Page 2 of 11 SEPTEMBER 15, 2026
CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S.
Bankruptcy Court, District of Delaware)
CASE NAME: CASE NUMBER
SilverRock Development Company, LLC 24-11647
SilverRock Lifestyle Residences, LLC 24-11648
SilverRock Lodging, LLC 24-11650
SilverRock Luxury Residences, LLC 24-11652
SilverRock Phase I, LLC 24-11654
RGC PA 789, LLC 24-11657
2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
NAME OF CASE: CITY OF LA QUINTA V. SILVERROCK DEVELOPMENT COMPANY, ET AL. (RIVERSIDE COUNTY SUP. CT. CASE NO. CVPS2404750)
3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9;
NAME OF CASE: LANGDON V. CITY OF LA QUINTA (RIVERSIDE COUNTY SUP. CT. CASE NO. CVPS2509382)
COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:32 P.M.
MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT
REPORT ON ACTION(S) TAKEN IN CLOSED SESSION:
City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):
CLOSED SESSION ITEM NO. 1 – no reportable action; Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office and Special Counsel, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company LLC and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024, Council meeting.
CLOSED SESSION ITEM NO. 2 – no reportable action.
CLOSED SESSION ITEM NO. 3 – no reportable action.
PLEDGE OF ALLEGIANCE
Councilmember McGarrey led the audience in the Pledge of Allegiance. 10 CLICK HERE to Return to Agenda
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PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
PUBLIC SPEAKER: Leanne Daniele, La Quinta – said she is a Poet and Workshop Facilitator under her organization, Leanne Kathleen Indigo; suggested the City consider implementing a poet laureate position to act as a cultural ambassador, help enrich the lives of residents, and contribute to the vibrancy of the city; this position serves as the City’s literary face to the community, reflecting the community’s experience, history, and values through art by hosting workshops and readings throughout the community, and inspiring new generations of readers and writers, and bringing people together for municipal events, taking on community legacy projects, documenting untold stories and heritage of the area; and noted the Cities of Cathedral City, Palm Desert, and Rancho Mirage have already implemented such a position.
PUBLIC SPEAKER: Monica Vazquez, Senior Director of Community Development with Eisenhower Health – said the Eisenhower George and Julia Argyros Health Center has been in La Quinta for 25 years; it served more than 200,000 patients in 2025; in the upcoming months, Eisenhower Health will be launching a new full-service radiation oncology department in this center, featuring state of the art technology, including the advanced capabilities currently available at the Lucy Curci Cancer Center at the Eisenhower campus in Rancho Mirage, which will provide this type of healthcare treatment much closer to home for La Quinta residents; noted this is an important investment in the health and well-being of the La Quinta community; and asked that the City consider partnering with Eisenhower Health to assist with the acquisition of a new linear accelerator, an essential piece of equipment, which will make the advanced cancer care possible.
PUBLIC SPEAKER: William Cranham, La Quinta – said his residence backs onto the Bear Creek Nature Trailhead; commended the City for its diligent maintenance and cleanup of the fire trail located behind the residences along Avenida Madero; expressed concern that accumulated vegetation debris along the Bear Creek trail could pose a potential fire hazard, and noted cleanup activities may be limited because the area is designated as a nature preserve; said some residents were receiving notifications from their home insurance carriers that coverage would not be extended going forward due to the area being a hazard; recommended the City consider rebranding the area from a nature preserve to possibly an arboretum botanical garden, and explore installing soccer fields at the widest portion of the Fred Wolff Nature Preserve, citing the increased popularity and interest in soccer in the United States associated with the 2026 FIFA World Cup; and recommended the City seek additional community input on other ideas on how this trail can be rebranded.
Mayor Evans noted that the City had to remove several aging and diseased trees in the area; folks illegally dumping landscaping grass clippings and vegetation; the City adopting the California Department of Forestry and Fire Protection updated Fire Hazard Severity Zone maps for Local Responsibility Areas (Ordinance No. 624 adopted June 17, 2025) which did not identify the trail as a fire hazard area, thus, it should not have a bearing on residents securing home insurance coverage. Mayor Evans said the City will investigate 11 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 4 of 11 SEPTEMBER 15, 2026
the area to determine if any action is necessary; and noted that some of the land is not within the City’s jurisdiction, but rather under the authority of other agencies, such as the Bureau of Land Management (BLM, Coachella Valley Water District (CVWD)), etc.
City Clerk Radeva said WRITTEN PUBLIC COMMENTS were received from La Quinta resident Steven Brown, MD, Physician with Desert Oasis Healthcare, commenting on the prolonged ongoing construction of the building next to the La Quinta Medical Center on the east side of Washington Street, north of Avenue 48, and requesting a status update and a timeline for completion or tear down, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.
City Manager McMillen explained this is the Dr. Kelsey Dentist Practice (47705 Caleo Bay Dr.); the Conditional Use Permit (CUP) 2024-0004 and Site Development Permit (SDP) 2024-0010 were approved in May 2025 by the Planning Commission; the building permit was applied for in April 2025, conditionally approved in December 2025, the conditions were deemed satisfied on September 11, 2026, which were related to finalizing landscaping plans with CVWD and other minor items, and is currently only pending payment in order to be issued. Mr. McMillen said he had previously worked with the owner to ensure access to power capacity for this project, and that the owner had been in communications with Imperial Irrigation District (IID) on alternative solutions to gain access to power, however, was not aware of the current status and will be following up.
Mayor Evans noted the property has gone through multiple owners and was previously permitted as an art museum (the California Museum of Art) under a previous owner who passed away, following possibly being an imaging center which was halted due to the lack of available electric power capacity.
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS
1. HUNGER ACTION MONTH – SEPTEMBER 2026 – PRESENTATION BY FIND
FOOD BANK INTERIM PRESIDENT AND CHIEF EXECUTIVE OFFICER
LORENA MARROQUIN
Councilmember McGarrey serves on the board of Find Food Bank, which is a volunteer position for which she does not receive any compensation.
PRESENTER: Interim President and Chief Executive Officer Marroquin with Find Food Bank (Find) provided the La Quinta Impact Report 2026 as a hand-out, containing statistics of the La Quinta-related residents served by Find, which was distributed to Council, made public, published on the City’s website, and included in the public record of this meeting.
Ms. Marroquin explained the statistics in the report, including 12.5% of La Quinta residents continue to face food insecurity, and these being folks on fixed income that need assistance in order to make ends meet; spoke about Find’s food distribution efforts such as free community mobile markets through which Find distributed approximately 300,000 12 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 5 of 11 SEPTEMBER 15, 2026
lbs. of food in 2026 in La Quinta; noted the mobile markets started as 1 a few years ago and have now expanded to 6; commended the community for volunteering and dedicating their time and efforts to give back to those in need; and noted the importance of aiding Hunger Action Month as a time to join the movement and give back through volunteering or donating and help our neighbors facing food insecurities.
Council commended Find’s efforts and the support it provides to communities.
2. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER COACHELLA VALLEY BRANCH – AWARDED THE 2025-2026 PROJECT OF MERIT AWARD TO THE CITY OF LA QUINTA – FACILITIES CATEGORY FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02
3. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER COACHELLA VALLEY BRANCH – AWARDED THE 2025-2026 PROJECT OF MERIT AWARD TO THE CITY OF LA QUINTA – TRAFFIC, MOBILITY AND BEAUTIFICATION CATEGORY FOR THE HIGHWAY 111 PAVEMENT REHABILITATION PROJECT NO. 2022-25
Public Works Director / City Engineer McKinney said both of these projects were completed in response to community feedback; the City was able to secure $4 million in grant funding for Highway 111 pavement rehabilitation; the Fritz Burns Park improvements have been very well received by the community and the park has been very busy since its reopening; commended the collaborative efforts with consultants, the community and businesses.
Council congratulated staff, noted the community’s overwhelmingly positive feedback regarding the Fritz Burns Park improvements, and Mayor Evans presented the APWA awards to Director McKinney.
CONSENT CALENDAR
1. APPROVE COUNCIL SPECIAL MEETING MINUTES DATED JULY 21, 2026
2. APPROVE COUNCIL MEETING MINUTES DATED AUGUST 4, 2026
3. ADOPT RESOLUTION APPROVING THE THIRD AMENDED AND RESTATED
JOINT POWERS AGREEMENT WITH VISIT GREATER PALM SPRINGS
[RESOLUTION NO. 2026-030]
4. ADOPT RESOLUTION TO APPROVE REVISIONS TO THE CITY’S
PURCHASING AND CONTRACTING POLICY [RESOLUTION NO. 2026-031]
5. AUTHORIZE OVERNIGHT TRAVEL FOR THE CITY CLERK AND DEPUTY CITY CLERK TO ATTEND THE LEAGUE OF CALIFORNIA CITIES CITY CLERKS’ 13 CLICK HERE to Return to Agenda
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NEW LAW AND ELECTIONS SEMINAR IN REDONDO BEACH, CALIFORNIA, NOVEMBER 18 – 20, 2026
6. AUTHORIZE OVERNIGHT TRAVEL FOR THE RECORDS TECHNICIAN IN THE CITY CLERK’S DEPARTMENT TO ATTEND THE CALIFORNIA MUNICIPAL CLERKS ASSOCIATION “NUTS AND BOLTS” WORKSHOP IN BREA,
CALIFORNIA, OCTOBER 8 – 9, 2026
7. AUTHORIZE OVERNIGHT TRAVEL FOR ONE COUNCILMEMBER TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2026 ANNUAL
RISK MANAGEMENT EDUCATIONAL FORUM IN MONTEREY, CALIFORNIA, OCTOBER 7 – 9, 2026
8. AUTHORIZE OVERNIGHT TRAVEL FOR THE PUBLIC WORKS DEPUTY
DIRECTOR TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2026 ANNUAL RISK MANAGEMENT EDUCATIONAL FORUM IN MONTEREY, CALIFORNIA, OCTOBER 7 – 9, 2026
9. AUTHORIZE OVERNIGHT TRAVEL FOR MAINTENANCE AND OPERATIONS
SUPERINTENDENT TO ATTEND THE CALIFORNIA JOINT POWERS
INSURANCE AUTHORITY SUPERVISOR ACADEMY IN OCEANSIDE,
CALIFORNIA, SEPTEMBER 22 – 24, 2026
10. ACCEPT ON-SITE IMPROVEMENTS ASSOCIATED WITH THE PALO VERDE II RESIDENTIAL DEVELOPMENT, TRACT MAP NO. 33336, LOCATED ON THE NORTH SIDE OF AVENUE 58 WEST OF MADISON STREET
11. RECEIVE AND FILE FOURTH QUARTER FISCAL YEAR 2025/26 TREASURY REPORTS FOR APRIL, MAY, AND JUNE 2026
12. APPROVE DEMAND REGISTERS DATED JULY 24 AND 31, 2026
13. APPROVE DEMAND REGISTERS DATED AUGUST 7, 14, 21, AND 28, 2026 CONSENT CALENDAR ITEM NO. 3 – COMMENTS
Mayor Evans explained that Visit Greater Palm Springs is a joint powers authority (JPA) that promotes the Coachella Valley collectively for all of its member cities, and Riverside County, as a destination for hospitality, conventions, and tourism; spoke of prior amendments to the JPA agreement; said the proposed amendment would expand the JPA’s authorized purposes beyond marketing and tourism to include regional economic development and infrastructure initiatives, such as sports complexes and entertainment venues, which will allow the JPA to explore alternative funding mechanisms beyond its traditional reliance on transient occupancy tax revenues; and noted there was a feasibility study which concluded that an indoor sports complex would be a valuable addition to the 14 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 7 of 11 SEPTEMBER 15, 2026
entire Coachella Valley, helping to activate the region during the hot summer months, when seasonal residents typically depart and hotel rates are lower.
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve the Consent Calendar as presented, with Item Nos. 3 and 4 adopting Resolutions Nos. 2026-030 and 2026-031 respectively. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
BUSINESS SESSION
1. APPOINT MEMBERS OF THE CITY COUNCIL TO SERVE AS AN ALTERNATE
DELEGATE FOR THE LEAGUE OF CALIFORNIA CITIES ANNUAL
CONFERENCE IN ANAHEIM, CALIFORNIA, SEPTEMBER 23 – 25, 2026 Council waived presentation of the staff report, which is on file in the Clerk’s Office.
Council discussed Councilmembers McGarrey and Sanchez would be attending the 2026 annual conference; and the appointed alternate delegate would cast a vote on behalf of the City on the last day.
MOTION – A motion was made and seconded by Councilmember Fitzpatrick/Mayor Evans to appoint Councilmember McGarrey to serve as an alternate delegate at the League of California Cities Annual Conference in Anaheim, California, September 23 – 25, 2026. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
2. INTRODUCE AN ORDINANCE AT FIRST READING ADDING CHAPTER 8.91 TO TITLE 8 OF THE LA QUINTA MUNICIPAL CODE ESTABLISHING AN
EXPEDITED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS [ORDINANCE NO. 638]
Design and Development Director Newell presented the staff report, which is on file in the Clerk’s Office.
Council discussed the City’s existing electric vehicle charging station approval processes, noting current review procedures and timelines already satisfy applicable statutory requirements; and the proposed ordinance would codify the local regulations as required by state law.
MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to take up Ordinance No. 638 by title and number only and waive further reading as presented. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
City Clerk Radeva read the following title of Ordinance No. 638 into the record:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING CHAPTER 8.91 TO TITLE 8 OF THE LA QUINTA 15 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 8 of 11 SEPTEMBER 15, 2026
MUNICIPAL CODE ESTABLISHING AN EXPEDITED PERMITTING PROCESS FOR
ELECTRIC VEHICLE CHARGING STATIONS
MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to introduce at first reading Ordinance No. 638 adding Chapter 8.91 to the La Quinta Municipal Code establishing an expedited, streamlined, and administrative permitting process for electric vehicle charging stations, as presented. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
3. ADOPT RESOLUTION TO APPROVE AMENDED AND RESTATED RULES OF
PROCEDURE FOR PUBLIC MEETINGS AND RELATED FUNCTIONS AND
ACTIVITIES OF CITY BOARDS, COMMISSIONS, AND COMMITTEES
[RESOLUTION NO. 2026-032]
City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office.
Council discussed the proposed revisions were consistent with the previously approved amended rules of procedure for Council meetings and were necessary to implement the requirements imposed by Senate Bill 707 (SB 707, Stats. 2026, Ch. 327), codified in the Brown Act.
MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adopt Resolution No. 2026-032 to approve Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities of City boards, commissions, and committees, as presented:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, APPROVING AMENDED AND RESTATED RULES OF PROCEDURE
FOR PUBLIC MEETINGS AND RELATED FUNCTIONS AND ACTIVITIES OF CITY
BOARDS, COMMISSIONS, AND COMMITTEES
Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
4. ADOPT RESOLUTION TO APPROVE AN AGREEMENT FOR PURCHASE AND
SALE AND ESCROW INSTRUCTIONS BETWEEN THE CITY OF LA QUINTA
AND INDIAN WELLS HOSPITALITY GROUP, LLC, FOR THE SALE OF APPROXIMATELY 3 ACRES LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND DUNE PALMS ROAD; AND FINDING THE SALE
REQUIRES NO ADDITIONAL ENVIRONMENTAL REVIEW FROM INITIAL STUDY FOR SPECIFIC PLAN AMENDMENT NO. 1 (EA 2018-0005) PURSUANT
TO CALIFORNIA ENVIRONMENTAL QUALITY ACT GUIDELINES SECTIONS 15162 AND 15164 [RESOLUTION NO. 2026-033]
COUNCILMEMBER SANCHEZ RECUSED HIMSELF AND SAID HE WILL ABSTAIN
FROM PARTICIPATING IN THE DISCUSSION AND VOTE ON BUSINESS SESSION ITEM NO. 4 DUE TO A POTENTIAL CONFLICT OF INTEREST
STEMMING FROM A REASONABLE PROBABILITY OF FUTURE INCOME FROM
THE PACIFIC COMMUNITIES WHICH IS A PARTY THAT WOULD BE AFFECTED
BY THE CONTEMPLATED ACTIONS FOR THE PROPOSED DISPOSITION AND 16 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 9 of 11 SEPTEMBER 15, 2026
DEVELOPMENT OF A 6.5-ACRE CITY-OWNED PROPERTY, AS NOTED DURING CONFIRMATION OF AGENDA ABOVE; AND LEFT THE DAIS AT 4:39 P.M.
Senior Management Analyst Kinley presented the staff report, which is on file in the Clerk’s Office.
Council discussed the required affordable housing covenant would be recorded against the entire 6-acre site, including Parcels A and B, meaning that if the hotel project under consideration tonight is not completed, the hotel parcel could be subject to future affordable housing development requirements; the delays associated with the City’s required review and approval process with the California Department of Housing and Community Development; and emphasized the importance of the Highway 111 corridor as a significant revenue source for the City, noting the proposed hotel project would be a valuable addition that would support the corridor’s long-term economic vitality; the proximity of the proposed hotel to the existing Residence Inn would strengthen the Marriott brand presence in La Quinta; and the Residence Inn has been a great addition to the community.
PUBLIC SPEAKER: Bradon Welker, Director of Development, Sunridge Properties, Inc. (Sunridge) – spoke on behalf of Sunridge, the development and operations management entity for Indian Wells Hospitality Group, the prospective purchaser of the project site; said this was an exciting opportunity and Sunridge is looking forward to getting started; Sunridge has valued serving La Quinta in recent years through operation of the existing Residence Inn; noted substantial good faith efforts and investments have already been made towards the project, including securing the AC Hotels by Marriott franchise, preparing project designs and architectural drawings, and advancing the City’s permitting process; explained that the proposed AC Hotel and adjacent Residence Inn would be separately managed by Sunridge and would offer distinct amenities and serve different customer segments; the proposed AC Hotel would include a large pool and patio area, as well as a custom-designed lobby reflecting local character; both hotels would be operated in accordance with Marriott’s brand standards; and the planned retail development between the two properties would complement the overall hotel development.
MOTION – A motion was made and seconded by Councilmembers McGarrey/Fitzpatrick to adopt Resolution No. 2026-033 to:
(A) Approve Agreement for Purchase and Sale and Escrow Instructions between the City of La Quinta, as Seller, and Indian Wells Hospitality Group, LLC, as Buyer, for the sale of approximately 3 acres, located at the southeast corner of Highway 111 and Dune Palms Road; and authorize the City Manager to execute the agreement and all implementing documents to the Resolution and agreement; (B) Waive the requirement under a Tri-Party Subdivision Agreement between the City, Buyer, and Pacific West Communities that the forms of the purchase and sale agreement and statutory development agreement between the City and Pacific 17 CLICK HERE to Return to Agenda
CITY COUNCIL MINUTES Page 10 of 11 SEPTEMBER 15, 2026
West Communities be finalized prior to the recording of the subdivision map for the entire 6.5-acre City-owned property, as described in the Resolution; and (C) Find the sale of the 3-acre property to Buyer requires no additional environmental review from the Initial Study for Specific Plan Amendment No. 1 (EA 2018-0005) pursuant to California Environmental Quality Act Guidelines Sections 15162 and 15164.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA,
CALIFORNIA, APPROVING AN AGREEMENT FOR PURCHASE AND SALE AND
ESCROW INSTRUCTIONS BETWEEN THE CITY OF LA QUINTA AND INDIAN WELLS HOSPITALITY GROUP, LLC, FOR THE SALE OF APPROXIMATELY 3 ACRES LOCATED AT THE SOUTHEAST CORNER OF HIGHWAY 111 AND DUNE PALMS ROAD; AND FINDING THE SALE REQUIRES NO ADDITIONAL
ENVIRONMENTAL REVIEW FROM INITIAL STUDY FOR SPECIFIC PLAN AMENDMENT NO. 1 (EA 2018-0005) PURSUANT TO CEQA GUIDELINES SECTIONS 15162 AND 15164
Motion passed: ayes – 3, noes – 0, abstain – 0, absent – 2 (Peña and Sanchez).
COUNCILMEMBER SANCHEZ RETURNED TO THE DAIS AT 4:52 P.M. FOR
THE REMAINDER OF THE MEETING
STUDY SESSION – None
PUBLIC HEARINGS – None
DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office.
MAYOR’S AND COUNCIL MEMBERS’ ITEMS
Mayor Evans reported on her and other Councilmembers’ attendance at Find Food Bank presentation; farewell for former Find Food Bank President Debbie Espinoza; ribbon cuttings for Shake Shack and Casa de Silva – Handmade Mexican Brunch; Grocery Outlet celebration of the chain’s 80th anniversary and the donations they made to the Coachella Valley Rescue Mission and the Boys and Girls Club, as part of their own food drive efforts; first day of school; Old Town Artisan Studio features a new room, Art for All, facilitated by donated supplies and ensuring all have access to art; Coachella Valley Chamber Mixer; Do the Right Thing recognitions; All Valley Mayors, County and Tribal Chairpersons Luncheon, and La Quinta’s 9/11 Candlelight Vigil.
REPORTS AND INFORMATIONAL ITEMS
La Quinta’s representative for 2026, Mayor Evans reported on her participation in the following local, regional and State meeting(s):
CVAG COACHELLA VALLEY CONSERVATION COMMISSION
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La Quinta’s representative for 2026, Mayor Pro Tem Fitzpatrick reported on her participation in the following local, regional and State meeting(s):
RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC)
La Quinta’s representative for 2026, Councilmember McGarrey reported on her participation in the following local, regional and State meeting(s):
COACHELLA VALLEY MOUNTAINS CONSERVANCY
La Quinta’s representative for 2026, Councilmember Sanchez reported on his participation in the following local, regional and State meeting(s):
DESERT SANDS SCHOOL DISTRICT COMMITTEE (Evans & Sanchez) Council discussed requesting an operations update presentation from the Riverside County Department of Animal Services.
ADJOURNMENT
There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 5:18 p.m. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Peña).
Respectfully submitted,
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: ADOPT ORDINANCE NO. 638 ON SECOND READING ADDING CHAPTER 8.91 TO TITLE 8 OF THE LA QUINTA MUNICIPAL CODE ESTABLISHING AN
EXPEDITED PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS
RECOMMENDATION
Adopt Ordinance No. 638 on second reading adding Chapter 8.91 to the La Quinta Municipal Code establishing an expedited, streamlined, and administrative permitting process for Electric Vehicle Charging Stations.
EXECUTIVE SUMMARY
State law (Gov. Code sections 65850.7 and 65850.71) requires local agencies to implement expedited administrative permitting procedures that reduce permitting barriers for electric vehicle charging stations (EVCS) infrastructure while maintaining applicable health and safety standards.
The proposed ordinance, if adopted, will add Chapter 8.91 entitled "Expedited Electric Vehicle Charging Station Permitting Process," to Title 8 of the La Quinta Municipal Code. Exhibit A to the ordinance establishes an expedited and streamlined permitting process for EVCS installations in compliance with statutory requirements, including permit review timelines, electronic submittal requirements, application completeness standards, and approval procedures.
On September 15, 2026, Council introduced Ordinance No. 638 for first reading, adding Chapter 8.91 to the La Quinta Municipal Code establishing an expedited, streamlined, and administrative permitting process for Electric Vehicle Charging Stations.
If adopted on second reading, Ordinance No. 638 will go into effect 30 days after adoption, or on November 5, 2026.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
In 2015, the State of California adopted Assembly Bill 1236 (AB 1236, Stats. 2015, Ch. 598) into law adding Government Code Section 65850.7 to ensure timely, cost‑effective installation of EVCS by requiring streamlined local permitting, allowing limited denial only for documented unmitigable health or safety impacts. Under the law, permit applications CONSENT CALENDAR ITEM NO. 2
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generally must be processed administratively and may only be denied when substantial evidence demonstrates a specific, adverse impact to public health or safety.
In 2021, the State of California adopted Assembly Bill 970 (AB 970, Stats. 2021, Ch. 710) adding Government Code Section 65850.71, which further strengthened EVCS permitting requirements to establish statutory timelines for determining application completeness and approving eligible permit applications. The legislation also expanded requirements regarding parking reductions necessary to accommodate charging infrastructure and clarified a local publicly owned electric utility’s role and responsibility in providing new electric service to EVCS remain unrestricted based on safety, reliability, and engineering requirements.
The proposed ordinance brings the City’s municipal code into compliance with AB 1236 and AB 970. The ordinance defines terms, specifies the process and timelines for review, and establishes a checklist of requirements, consistent with requirements in the Government Code. If adopted, the City will establish an expedited, objective, and streamlined permit process for EVCS, facilitate timely deployment of charging infrastructure, and preserve the City’s authority to address demonstrable, site-specific public-health and safety impacts.
On September 15, 2026, Council introduced Ordinance No. 638 for first reading, adding Chapter 8.91 to the La Quinta Municipal Code establishing an expedited, streamlined, and administrative permitting process for Electric Vehicle Charging Stations.
If adopted on second reading, Ordinance No. 638 will go into effect 30 days after adoption, or on November 5, 2026.
ALTERNATIVES
As Council introduced Ordinance No. 638 for first reading on September 15, 2026, staff does not recommend an alternative.
Prepared by: Olivia Rodriguez, Deputy City Clerk
Approved by: Monika Radeva, City Clerk
Attachment: 1. Ordinance No. 638
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ORDINANCE NO. 638
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, ADDING CHAPTER 8.91 TO
TITLE 8 OF THE LA QUINTA MUNICIPAL CODE
ESTABLISHING AN EXPEDITED PERMITTING PROCESS
FOR ELECTRIC VEHICLE CHARGING STATIONS
WHEREAS, on October 8, 2015, the State of California adopted Assembly Bill 1236 (AB 1236, Stats. 2015, Ch. 598), adding section 65850.7 to the Government Code, which requires local agencies to adopt an ordinance that creates an expedited, streamlined permitting process for electric vehicle charging stations (EVCS); and WHEREAS, Government Code section 65850.7 ensures timely, cost‑effective installation of electric vehicle charging stations by requiring local agencies to establish an expedited and streamlined administrative permitting process, and allows limited denial only for documented unmitigable health or safety impacts; and WHEREAS, on October 8, 2021, the State of California adopted Assembly Bill 970 (AB 970, Stats. 2021, Ch. 710) into law, amending section 65850.7 and adding section 65850.71 to the California Government Code, which further streamlined the permitting of electric vehicle charging stations by requiring applications to be deemed complete unless local agencies identify documented health or safety impacts, by establishing permit submittal completeness and approval timeframes, and by clarifying that its provisions do not alter the responsibilities of local publicly owned electric utilities while requiring jurisdictions to reduce parking requirements to accommodate charging installations.
NOW, THEREFORE, the City Council of the City of La Quinta, California, does hereby ordain as follows:
SECTION 1. The purpose of this Ordinance is to promote the installation of electric vehicle charging infrastructure, reduce greenhouse gas emissions, improve air quality, and comply with California Government Code sections 65850.7 and 65850.71, as may be amended from time to time. This Ordinance establishes an expedited and streamlined administrative permitting process for electric vehicle charging stations.
SECTION 2. This Ordinance shall add Chapter 8.91 to the La Quinta Municipal Code, entitled “Expedited Electric Vehicle Charging Station Permitting Process” as written in Exhibit A attached hereto. The terms, phrases, and words used in this Ordinance shall be construed in compliance with the definitions set forth by California Government Code Section 65850.7.
SECTION 3. Consistent with Government Code Section 65850.7, the Building Official shall implement an expedited administrative permit review process for electric vehicle ATTACHMENT 1
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Ordinance No. 638
Adding Chapter 8.91 related to Electric Vehicle Charging Station Expedited Permitting Process Adopted: October 6, 2026
charging stations and adopt a checklist of all requirements with which electric vehicle charging stations shall comply with in order to be eligible for expedited review.
SECTION 4. In adopting this Ordinance, the City Council finds that this Ordinance is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Title 14 California Code of Regulations Sections 15060(c)(3), 15061 (b)(3) and 15378, in that it can be seen with certainty that these Municipal Code amendments propose no activity that may have a significant effect on the environment and will not cause a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.
SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.
SECTION 6. This Ordinance shall be in full force and effect thirty (30) days after its adoption.
SECTION 7. The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council, shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the permanent record of Ordinances of the City of La Quinta.
SECTION 8. The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to Exhibit A to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code.
PASSED, APPROVED and ADOPTED, at a regular meeting of the La Quinta City Council held this 6th day of October, 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
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Ordinance No. 638
Adding Chapter 8.91 related to Electric Vehicle Charging Station Expedited Permitting Process Adopted: October 6, 2026
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Ordinance No. 638
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EXHIBIT A
Title 8 of the La Quinta Municipal Code, entitled “Buildings and Construction” shall be amended as follows:
Chapter 8.91 entitled “EXPEDITED ELECTRIC VEHICLE CHARGING STATION (EVCS) PERMITTING PROCESS” shall be added and read as follows:
8.91.010. Title, Purpose, and Intent.
This Chapter shall be known as the “Electric Vehicle Charging Station Permit Expediting Ordinance,” may be cited as such, and will be referred to herein as “this Chapter.” The purpose of this Chapter is to promote the installation of electric vehicle charging infrastructure by ensuring an expedited, streamlined, administrative permitting process and to comply with California Government Code Sections 65850.7 and 65850.71, as may be amended.
8.91.020. Definitions.
The following definitions, from California Government Code Section 65850.7, reproduced herein, shall govern the meaning of words and phrases used in this Chapter:
1. “A feasible method to satisfactorily mitigate or avoid the specific, adverse impact” includes, but is not limited to, any cost-effective method, condition, or mitigation imposed by a city, county, or city and county on another similarly situated application in a prior successful application for a permit.
2. "Electronic submittal" means the utilization of one or more of the following:
A. Email.
B. The Internet.
C. Facsimile.
3. "Electric vehicle charging station" or "charging station" or “EVCS” means any level of electric vehicle supply equipment station that is designed and built to deliver electricity from a source outside an electric vehicle into a plug-in electric vehicle.
4. "Specific, adverse impact" means a significant, quantifiable, direct, and unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
8.91.030. Permitting Process.
A. Administrative Approval Required.
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Applications for EVCS installations shall be reviewed through the issuance of a building permit or similar nondiscretionary permit.
Exceptions:
1. If the building official makes a finding based on substantial evidence that the electric vehicle charging station could have a specific, adverse impact upon the public health or safety, the City may require the applicant to apply for a conditional use permit pursuant to Section 9.210.020 of the La Quinta Municipal Code.
2. The building official's decision may be appealed by the applicant to the Planning Commission by submitting a written request of review of such decision within five days of such decision, requesting review of such decision by the Planning Commission. Such request shall be made in writing to the Department of Planning Services. Upon receipt of such request, the Department of Planning Services shall schedule the matter for Planning Commission review, and shall forward to the Planning Commission for its consideration all of the documents and materials submitted with the permit application, together with a report of the decision of the building official and the reasons therefor. The Planning Commission may act upon the application as if it were the initial consideration of the application. No public hearing shall be required for such action.
3. An application for a conditional use permit to install an electric vehicle charging station shall not be denied unless the Planning Commission makes written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. The findings shall include the basis for the rejection of potential feasible alternatives. If denied, the Planning Commission's decision may be appealed by the applicant to the City Council in the manner provided by Section 9.200.110 of the La Quinta Municipal Code.
B. Scope of Review.
Review of an EVCS permit application shall be limited to health and safety requirements and compliance with applicable California Building Standards Codes, as locally amended.
C. Parking Count.
If an electric vehicle charging station and any associated equipment interfere with, reduce, eliminate, or in any way impact the required parking spaces for existing uses, the City, shall reduce the number of required parking spaces for the existing 27 CLICK HERE to Return to Agenda
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uses by the amount necessary to accommodate the electric vehicle charging station and any associated equipment.
8.91.040. Online Checklist.
The building official shall develop and maintain on the City's website a checklist of all requirements for a complete EVCS permit application. An application meeting the requirements of the checklist shall be deemed complete and eligible for expedited review.
8.91.050. Electronic Submittals.
Permit applications for EVCS shall be submitted electronically through the Hub Online Portal, or future substantially equivalent electronic submittal means in use by the City. A completed application does not authorize an applicant to construct, energize, or utilize the electric vehicle charging station until approval and all necessary permits are granted by the City. In accepting such permit applications, the building official shall also accept electronic signatures on all forms, applications, and other documentation in lieu of a wet signature by any applicant.
8.91.060. Application Completeness Review.
A. Projects Containing One Through Twenty-Five Charging Stations.
An application shall be deemed complete if the City has not, within five (5) business days of submission:
1. Determined the application to be incomplete; or
2. Issued a written correction notice identifying all deficiencies and required information.
B. Projects Containing More Than Twenty-Five Charging Stations.
An application shall be deemed complete if the City has not, within ten (10) business days of submission:
1. Determined the application to be incomplete; or
2. Issued a written correction notice identifying all deficiencies and required information.
C. Single Comprehensive Correction Notice.
The City shall provide one written notice identifying all deficiencies in the application.
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8.91.070. Permit Approval Timelines.
A. Projects Containing One Through Twenty-Five Charging Stations.
The application shall be deemed approved if the City has not approved or denied the application within twenty (20) business days after the application was deemed complete, nor has an appeal been made pursuant to Section 8.91.030.
B. Projects Containing More Than Twenty-Five Charging Stations.
The application shall be deemed approved if the City has not approved or denied the application within forty (40) business days after the application was deemed complete, nor has an appeal been made pursuant to Section 8.91.030.
C. Upon confirmation by the building official that the permit application and supporting documents meet the requirements of the City adopted checklist, and is consistent with all applicable laws and health and safety standards, the building official shall, consistent with Government Code Section 65850.7, as may be amended, approve the application and issue all necessary permits.
8.91.080. Homeowners’ Associations.
The City shall not condition approval of an EVCS permit upon approval by a homeowners' association, as defined in Section 4080 of the Civil Code, architectural review committee, or similar private entity where prohibited by state law.
8.91.090. Implementation Authority and Best Practices.
A. The building official is authorized to adopt administrative procedures, forms, checklists, and guidance necessary to implement this Ordinance consistent with state law.
B. The City encourages the incorporation of the following best practices, where applicable, to facilitate the efficient development and deployment of electric vehicle charging stations (EVCS) and supporting infrastructure:
1) Permit Process Assistance. The City shall provide support and guidance to applicants and station developers throughout the permitting process. 2) Guidance Documents. The City shall make available guidance documents and informational resources for the permitting and inspection of EVCS serving single-family residential, multifamily residential, workplace, public, commercial, and medium- and heavy-duty vehicle applications. 29 CLICK HERE to Return to Agenda
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3) Pre-Application Meetings. The City may offer pre-application meetings to applicants to discuss project requirements, permitting procedures, and applicable development standards.
4) Concurrent Review. To the extent practicable and when deemed necessary by the City, reviews by the building, electrical, planning, and other applicable departments shall be conducted concurrently.
5) Planning Integration. The City shall encourage the incorporation and prioritization of zero-emission vehicles (ZEVs) and supporting infrastructure within relevant planning and policy documents, including, but not limited to, the General Plan, Capital Improvement Program, Climate Action Plan, and applicable design guidelines.
6) Accessory Use Classification. Where appropriate and consistent with applicable land use regulations, EVCS may be classified as an accessory use to a primary site use and shall not be required to be regulated as a traditional motor vehicle fueling station.
8.91.100. Fees.
The City Council may establish by resolution a fee(s) that shall be charged for a permit(s) issued under this chapter.
No changes to the remainder of Title 8.
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STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss.
CITY OF LA QUINTA )
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify the foregoing to be a full, true, and correct copy of Ordinance No. 638 which was introduced at a regular meeting on the 15th day of September 2026, and was adopted at a regular meeting held on the 6th day of October 2026, not being less than 5 days after the date of introduction thereof.
I further certify that the foregoing Ordinance was posted in three places within the City of La Quinta as specified in the Rules of Procedure adopted by City Council Resolution No. 2026-015.
________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
DECLARATION OF POSTING
I, MONIKA RADEVA, City Clerk of the City of La Quinta, California, do hereby certify that the foregoing ordinance was posted on the 7th day of October 2026, pursuant to Council Resolution.
________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: ADOPT RESOLUTION TO ACKNOWLEDGE RECEIPT OF RIVERSIDE COUNTY FIRE DEPARTMENT’S ANNUAL INSPECTION REPORT FOR FISCAL YEAR 2025/26 PURSUANT TO CALIFORNIA HEALTH AND SAFETY CODE SECTION 13146.4
RECOMMENDATION
Adopt a resolution acknowledging receipt of the Riverside County Fire Department’s Annual Inspection Report for fiscal year 2025/26 pursuant to California Health and Safety Code Section 13146.4.
EXECUTIVE SUMMARY
• Pursuant to California Health and Safety Code section 13146.4, fire departments are required to (1) conduct annual inspections to verify compliance with applicable building standards, and (2) submit an Annual Inspection Report (Exhibit A to the resolution) to its City, and for the municipality to adopt a resolution to acknowledge receipt of the report.
• All state mandated inspections in the City were performed.
FISCAL IMPACT – None.
BACKGROUND/ANALYSIS
Pursuant to California Health and Safety Code section 13146.4, the Riverside County Fire Department is submitting the Annual Inspection Report to the City, which includes completed inspections of public and private school facilities, hotels, motels, apartment units and some residential care facilities for fiscal year 2025/26.
ALTERNATIVES
As this is a state-mandated requirement, there are no alternatives.
Prepared by: Chris Cox, Supervising Fire Marshal
Approved by: Martha Mendez, Public Safety Deputy Director Attachment: 1. Resolution No. 2026 – XXX – FY 2025/26 Annual Inspection Report CONSENT CALENDAR ITEM NO. 3
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RESOLUTION NO. 2026 - XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, ACKNOWLEDGING RECEIPT
OF A REPORT MADE BY THE FIRE CHIEF OF THE
RIVERSIDE COUNTY FIRE DEPARTMENT REGARDING
COMPLIANCE WITH THE ANNUAL INSPECTIONS OF
CERTAIN OCCUPANCIES PURSUANT TO SECTIONS
13146.2 AND 13146.3 OF THE CALIFORNIA HEALTH AND
SAFETY CODE
WHEREAS, California Health & Safety Code Section 13146.4 was added in 2018, and became effective on January 1, 2019; and
WHEREAS, California Health & Safety Code Section 13146.4 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to report annually to its administering authority on its compliance with Health & Safety Code sections 13146.2 and 13146.3; and WHEREAS, California Health & Safety Code Section 13146.2 and 13146.3 requires all fire departments, including the Riverside County Fire Department, that provide fire protection services to perform annual inspections in every building used as a public or private school, hotel, motel, lodging house, apartment house, and certain residential care facilities for compliance with building standards, as provided; and WHEREAS, the Council of the City of La Quinta intends this Resolution to fulfill the requirements of the California Health & Safety Code 13146.4 regarding acknowledgment of the Riverside County Fire Department’s compliance with California Health and Safety Code Sections 13146.2 and 13146.3.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of La Quinta, California: expressly acknowledges the measure of compliance of the Riverside County Fire Department with Health and Safety Code sections 13146.2 and 13146.3 in the City of La Quinta for the period of July 1, 2025, to June 30, 2026, as follows:
SECTION 1. Educational Group E occupancies, for the purposes of this Resolution, are generally those public and private schools, used by more than six persons at any one time for educational purposes through the 12th grade. The Riverside County Fire Department completed 100% of the annual inspections of the identified Group E occupancies, buildings, structures and/or facilities in the City of La Quinta.
SECTION 2. Residential Group R occupancies, for the purposes of this Resolution, are generally those occupancies containing sleeping units, and include hotels, motels, apartments (three units or more), etc. as well as other residential occupancies (including a number of residential care facilities). These residential care 34 ATTACHMENT 1
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Resolution No. 2026 – xxx
Riverside County Fire Annual Inspections Report for Fiscal Year 2025/26 Adopted:
facilities have a number of different sub-classifications, and they may contain residents or clients that have a range of needs, including those related to custodial care, mobility impairments, cognitive disabilities, etc. The residents may also be non-ambulatory or bedridden. The Riverside County Fire Department completed 100% of the annual inspections of the identified Group R occupancies, buildings, structures and/or facilities in the City of La Quinta.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of October 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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RESOLUTION NO. 2026-XXX
EXHIBIT A
ADOPTED:
#
Case Initial Inspection
Date
Occupant Name Address Num Street
1 FAINSP2026-0031 3/27/2026 AVENTINE APARTMENTS 47750 ADAMS ST 2 FAINSP2026-0022 3/11/2026 SILVERHAWK APARTMENTS 50620, 50660 and 50680 EISENHOWER DR 3 SFMFIRE-000012-2025 9/5/2025 CORAL MOUNTAIN APARTMENTS 79625 VISTA CORALINA LN 4 FAINSP2026-0024 3/12/2026 WOLFF WATERS PLACE APTS. 47795 DUNE PALMS RD 5 SFMFIRE-000004-2025 9/24/2025 LA QUINTA MIDDLE SCHOOL 78900 AVENUE 50 6 SFMFIRE-000006-2025 11/12/2025 HARRY S TRUMAN ELEMENTARY SCHOOL 78870 AVENUE 50 7 FAINSP2026-0030 4/2/2026 WASHINGTON STREET APARTMENTS 78101 HIDDEN RIVER RD 8 FAINSP2026-0029 4/2/2026 VISTA DUNES APARTMENTS 44950 VISTA DUNES 9 FAINSP2026-0033 3/31/2026 HOMEWOOD SUITES BY HILTON 45200 WASHINGTON ST 10 SFMFIRE-000007-2025 10/24/2025 COLONEL MITCHELL PAIGE MIDDLE SCHOOL
43495 PALM ROYALE
11 SFMFIRE-000010-2025 10/7/2025 BENJAMIN FRANKLIN ELEMENTARY 77800 CALLE TAMPICO 12 SFMFIRE-000011-2025 2/24/2026 LA QUINTA HIGH SCHOOL 79255 BLACKHAWK WAY 13 SFMFIRE-000005-2025 4/2/2026 LQ CHRISTIAN FELLOWSHIP 50800 CALLE PALOMA 14 FAINSP2026-0012 3/5/2026 VILLAGGIO APARTMENTS 80175 AVENUE 52 15 SFMFIRE-000008-2025 12/3/2025 JOHN ADAMS ELEMENTARY SCHOOL 50800 DESERT CLUB DR 16 FAINSP2026-0008 2/13/2026 RESIDENCE INN - MARRIOTT 79675 HIGHWAY 111 17 FAINSP2026-0032 3/27/2026 BARCELONA CLUB APARTMENTS 51480 and 51520 DESERT CLUB DR 18 SFMFIRE-000009-2025 7/31/2025 HORIZON / SUMMIT SCHOOL 43330 PALM ROYALE 19 FAINSP2026-0025 3/12/2026 THE CHATEAU @ LAKE LA QUINTA 78120 CALEO BAY 20 FAINSP2026-0026 3/13/2026 THE PALMS - ASSISTED LIVING 45160 SEELEY DR 21 FAINSP2026-0011 3/5/2026 VILLA CORTINA APARTMENTS 50701 WASHINGTON ST 22 FAINSP2026-0020 3/10/2026 TRIPLEX 51165 EISENHOWER DR 23 FAINSP2026-0007 2/13/2026 MULTIPLEX 51100 AVENIDA NAVARRO 24 FAINSP2026-0015 3/6/2026 LA QUINTA COURTYARD 51020 EISENHOWER DR 25 FAINSP2026-0016 3/6/2026 SEASONS @ LA QUINTA 40915 RAINBOW CT 26 FAINSP2026-0017 3/6/2026 CALEO BAY ALZHEIMERS 47805 CALEO BAY 27 FAINSP2026-0006 2/13/2026 CASITAS LAS ROSAS 50777 SANTA ROSA PLAZA 28 FAINSP2026-0013 3/5/2026 LEGACY VILLAS (RESIDENTIAL) 48800 LEGACY DR 29 FAINSP2026-0009 3/3/2026 EMBASSY SUITES 50777 SANTA ROSA PLAZA 30 FAINSP2026-0028 3/18/2026 THE PALMS - GRACIOUS LIVING 45190 SEELEY DR 31 FAINSP2026-0021 3/11/2026 LA QUINTA DESERT VILLAS 45245 SEELEY DR 32 FAINSP2026-0019 3/10/2026 VILLA TAMPICO (4 PLEX) 77855 CALLE TAMPICO 33 FAINSP2026-0018 3/10/2026 VILLA TAMPICO (4 PLEX) 77835 CALLE TAMPICO 34 FAINSP2026-0005 2/13/2026 PALM ROYALE - RESIDENTIAL 78459 INDIGO DR 35 FAINSP2026-0010 3/3/2026 MEDITERRA 43100 PALM ROYALE DR 36 FAINSP2026-0027 3/17/2026 LA QUINTA RESORT - CASITAS 49499 EISENHOWER DR 37 FAINSP2026-0023 3/12/2026 HADLEY VILLAS 78875 AVENUE 47 38 FAINSP2026-0014 3/3/2026 FOURPLEX 51080 AVENIDA MENDOZA 39 SFMFIRE-000128-2025 9/5/2025 LA QUINTA COTTAGES 51049 EISENHOWER DR
RIVERSIDE COUNTY FIRE DEPARTMENT
ANNUAL INSPECTION REPORT
FISCAL YEAR 2025-26
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDING AND APPROVE GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FOR SAFE STREETS AND ROADS FOR ALL PROJECT NO. 2025-21 TO DEVELOP COMPREHENSIVE SAFETY
ACTION PLAN
RECOMMENDATION
Appropriate $100,000 from Unassigned General Fund reserves in fiscal year 2026/27 for the required matching recipient share; approve Grant Agreement with the U.S.
Department of Transportation for Safe Streets and Roads for All Project No. 2025-21 to develop comprehensive safety action plan; and authorize the City Manager, or his/her designee, to execute the agreement and all necessary implementing documents, substantially in the form attached.
EXECUTIVE SUMMARY
The proposed Grant Agreement (Attachment 1) with the U.S. Department of Transportation for Safe Streets and Roads for All (SS4A), Project No. 2025-21, will develop a Comprehensive Safety Action Plan (Plan) to improve safety for all roadway users throughout the City.
The Plan will be developed by a professional consultant and include:
In-depth crash analysis and mapping using the latest Transportation Injury Mapping System (TIMS) and local data;
Network screening to identify high-risk locations, corridors and user groups; School zone and vulnerable user safety audits;
Evaluation of event-related traffic impacts and seasonal traffic flow dynamics; Five community engagement workshops and bilingual outreach strategies; Identification of evidence-based countermeasures with cost-benefit analysis; Development of project templates and grant-ready funding applications.
FISCAL IMPACT
The proposed agreement would award the City $400,000 in Federal grant funding, with the City to contribute $100,000 in matching local share funds, requested to be appropriated from Unassigned General Fund reserves in fiscal year (FY) 2026/27, for a total project budget of $500,000, as detailed below:
Total Budget
SS4A Grant Amount (Federal Grant Funds) $ 400,000
Local Fund Match (General Fund) $ 100,000
Total Project Budget: $ 500,000
CONSENT CALENDAR ITEM NO. 4
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BACKGROUND/ANALYSIS
City Staff submitted an SS4A grant application for $400,000 in Federal Highway Administration (FHWA) federal grant funding to prepare a Comprehensive Road Safety Action Plan, which will identify high-risk areas in La Quinta, recommend low-cost and high impact safety improvements, and guide future capital investments.
The execution of the attached agreement will award the City with $400,000 in FHWA grant funds, which is limited to the development of the Comprehensive Road Safety Action Plan by a professional consultant. If approved, staff will issue a request for proposals (RFP) for said professional services.
Contingent upon approval of the Grant Agreement, the following is the proposed project schedule:
Execute Grant Agreement October 2026
Advertise RFP November 2026
Award Professional Services February 2027
Completion of Road Safety Action Plan November 2028
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Felix De Leon, Senior Civil/ Managing Engineer Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Grant Agreement with U.S. Department of Transportation 38 CLICK HERE to Return to Agenda
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1. Federal Award No.
693JJ32640800
2. Effective Date
See No. 15 Below
3. Assistance
Listings No.
20.939
4. Award To
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
Unique Entity Id.: JDZXS2JL8NL1
TIN No.: 95-3740431
5. Sponsoring Office
U.S. Department of Transportation
Federal Highway Administration
Office of Safety
1200 New Jersey Avenue, SE
HSSA-1, Mail Drop W56-485
Washington, DC 20590
6. Period of Performance
Effective Date of Award – 30 months
7. Total Amount
Federal Share:
Recipient Share:
Other Federal Funds:
Other Funds:
Total:
$400,000.00
$100,000.00
$0
$0
$500,000.00
8. Type of Agreement
Grant
9. Authority
Section 24112 of the Infrastructure Investment
and Jobs Act (IIJA, Pub. L. 117–58, November
15, 2021)
10. Procurement Request No.
HSA260354PR
11. Federal Funds Obligated
$400,000.00
12. Submit Payment Requests To
See Article 5.
13. Description of the Project
The City of La Quinta will develop a Comprehensive Safety Action Plan to improve safety for all roadway users throughout the City.
RECIPIENT
14. Signature of Person Authorized to Sign
___________________________________
Signature Date
Name: Bryan McKinney, PE
Title: Public Works Director/City Engineer
FEDERAL HIGHWAY ADMINISTRATION
15. Signature of Agreement Officer
______________________________________
Signature Date
Name: Hector R. Santamaria
Title: Agreement Officer
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U.S. DEPARTMENT OF TRANSPORTATION
GRANT AGREEMENT UNDER THE
FISCAL YEAR 2025 SAFE STREETS AND ROADS FOR ALL GRANT PROGRAM This agreement is between the United States Department of Transportation’s (the “USDOT”) Federal Highway Administration (the “FHWA”) and the City of La Quinta (the “Recipient”).
This agreement reflects the selection of the Recipient to receive a Safe Streets and Roads for All (“SS4A”) Grant for the “The City of La Quinta Comprehensive Safety Action Plan.” The parties therefore agree to the following:
ARTICLE 1
GENERAL TERMS AND CONDITIONS
1.1 General Terms and Conditions.
(a) In this agreement, “General Terms and Conditions” means the content of the document titled “General Terms and Conditions Under the Fiscal Year 2025 Safe Streets and Roads for All (“SS4A”) Grant Program,” dated January 22, 2026 which is available at https://www.transportation.gov/grants/ss4a/grant-agreements under “Fiscal Year 2025.” Articles 7–33 are in the General Terms and Conditions. The General Terms and Conditions are part of this agreement. (b) The Recipient acknowledges that it has knowledge of the General Terms and Conditions. Recipient also states that it is required to comply with all applicable Federal laws and regulations including, but not limited to, the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR part 200); National Environmental Policy Act (NEPA) (42 U.S.C. § 4321 et seq.); and Build America, Buy America Act (IIJA, div. G §§ 70901-27). (c) The Recipient acknowledges that the General Terms and Conditions impose obligations on the Recipient and that the Recipient’s non-compliance with the General Terms and Conditions may result in remedial action, termination of the SS4A Grant, disallowing costs incurred for the Project, requiring the Recipient to refund to the FHWA the SS4A Grant, and reporting the non-compliance in the Federal-governmentwide integrity and performance system. 40 CLICK HERE to Return to Agenda
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ARTICLE 2
APPLICATION, PROJECT, AND AWARD
2.1 Application.
Application Title: City of La Quinta Comprehensive Safety Action Plan Application Date: June 25, 2025
2.2 Award Amount.
SS4A Grant Amount: $400,000.00
2.3 Federal Obligation Information.
Federal Obligation Type: Single
2.4 Budget Period.
Budget Period: See Block 6 of Page 1
2.5 Grant Designation.
Designation: Planning and Demonstration
ARTICLE 3
SUMMARY PROJECT INFORMATION
3.1 Summary of Project’s Statement of Work.
This award is for an action plan.
The proposed Comprehensive Road Safety Action Plan will be developed by a professional consultant and include:
• In-depth crash analysis and mapping using the latest TIMS and local data; • Network screening to identify high-risk locations, corridors, and user groups; • School zone and vulnerable user safety audits;
• Evaluation of event-related traffic impacts and seasonal traffic flow dynamics; • Five community engagement workshops and bilingual outreach strategies; • Identification of evidence-based countermeasures with cost-benefit analysis; • Development of project templates and grant-ready funding applications.
The total cost of the Plan is $500,000, with the City providing a $100,000 local match. At just over $12 per resident, the Plan represents a cost-effective approach to improving transportation safety, while laying the groundwork for future infrastructure funding through HSIP and other federal and state programs.
3.2 Project’s Estimated Schedule.
Action Plan Schedule
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3.3 Project’s Estimated Costs.
(a) Eligible Project Costs
Eligible Project Costs
SS4A Grant Amount: $400,000
Other Federal Funds: $0
State Funds: $0
Local Funds: $100,000
In-Kind Match: $0
Other Funds: $0
Total Eligible Project Cost: $500,000
(b) Cost Classification Table
[RESERVED]
(c) Indirect Costs
Indirect costs are allowable under this Agreement in accordance with 2 CFR part 200 and the Recipient’s approved Budget Application. In the event the Recipient’s indirect cost rate changes, the Recipient will notify FHWA of the planned adjustment and provide supporting documentation for such adjustment. This Indirect Cost provision does not operate to waive the limitations on Federal funding provided in this document. The Recipient’s indirect costs are allowable only insofar as they do not cause the Recipient to exceed the total obligated funding.
ARTICLE 4
CONTACT INFORMATION
4.1 Recipient Contact(s).
Bryan McKinney, PE
Public Works Director/City Engineer
City of La Quinta
78-495 Calle Tampico
La Quinta, CA 92253
(760) 777-7000
[email protected]
Milestone Schedule Date
Planned Final Plan Publicly Available
Date:
11/30/2028
Planned SS4A Final Report Date: 01/04/2029
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4.2 Recipient Key Personnel.
4.3 USDOT Project Contact(s).
Safe Streets and Roads for All Program Manager
Federal Highway Administration
Office of Safety
HSSA-1, Mail Stop: W56-485
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
and
Agreement Officer (AO)
Federal Highway Administration
Office of Competitive Grants and Workforce Programs
HACG-30, Mail Stop W51-232
1200 New Jersey Avenue, S.E.
Washington, DC 20590
[email protected]
and
Division Administrator – California
Agreement Officer’s Representative (AOR)
650 Capitol Mall, Suite 4-100,
Sacramento, CA 95814
916-498-5014
[email protected]
and
Ivy Attah
California Division Office Lead Point of Contact
Senior Civil Engineer
650 Capitol Mall, Suite 4-100
Sacramento, CA 95814
[email protected]
Name Title or Position
Bryan McKinney, PE Public Works Director/City Engineer
Felix De Leon Senior Civil/Managing Engineer
Carley Escarrega Administrative Technician
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ARTICLE 5
USDOT ADMINISTRATIVE INFORMATION
5.1 Office for Subaward and Contract Authorization.
USDOT Office for Subaward and Contract Authorization: FHWA Office of Competitive Grants and Workforce Programs
SUBAWARDS AND CONTRACTS APPROVAL
Note: See 2 CFR § 200.331, Subrecipient and contractor determinations, for definitions of subrecipient (who is awarded a subaward) versus contractor (who is awarded a contract).
Note: Recipients with a procurement system deemed approved and accepted by the Government or by the Agreement Officer (the “AO”) are exempt from the requirements of this clause. See 2 CFR 200.317 through 200.327.
In accordance with 2 CFR 200.308(f)(6), the recipient or subrecipient shall obtain prior written approval from the USDOT agreement officer for the subaward, if the subaward activities were not proposed in the application or approved in the Federal award. This provision is in accordance with 2 CFR 200.308 (f) (6) and does not apply to procurement transactions for goods and services. Approval will be issued through written notification from the AO or a formal amendment to the Agreement.
5.2 Reimbursement Requests
(a) The Recipient may request reimbursement of costs incurred within the budget period of this agreement if those costs do not exceed the amount of funds obligated and are allowable under the applicable cost provisions of 2 C.F.R. Part 200, Subpart E. The Recipient shall not request reimbursement more frequently than monthly.
(b) The Recipient shall use the DELPHI iSupplier System to submit requests for reimbursement to the payment office. When requesting reimbursement of costs incurred or credit for cost share incurred, the Recipient shall electronically submit supporting cost detail with the SF-270 (Request for Advance or Reimbursement) or SF-271 (Outlay Report and Request for Reimbursement for Construction Programs) to clearly document all costs incurred. (c) The Recipient’s supporting cost detail shall include a detailed breakout of all costs incurred, including direct labor, indirect costs, other direct costs, travel, etc., and the Recipient shall identify the Federal share and the Recipient’s share of costs. If the Recipient does not provide sufficient detail in a request for reimbursement, the Agreement Officer’s Representative (the “AOR”) may withhold processing that request until the Recipient provides sufficient detail. (d) The USDOT shall not reimburse costs unless the AOR reviews and approves the costs to ensure that progress on this agreement is sufficient to substantiate payment. (e) In the rare instance the Recipient is unable to receive electronic funds transfers (EFT), payment by EFT would impose a hardship on the Recipient because of their inability to manage an account at a financial institution, and/or the Recipient is unable to use the DELPHI iSupplier System to submit their requests for disbursement, the FHWA may waive the requirement that the Recipient use the DELPHI iSupplier System. The Recipient shall contact the Division Office Lead Point of Contact for instructions on and requirements related to pursuing a waiver. (f) The requirements set forth in these terms and conditions supersede previous financial invoicing requirements for Recipients.
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ARTICLE 6
SPECIAL GRANT TERMS
6.1 SS4A funds must be expended within five years after the grant agreement is executed and DOT obligates the funds, which is the budget period end date in section 10.3 of the Terms and Conditions and section 2.4 in this agreement.
6.2 The Recipient demonstrates compliance with civil rights obligations and nondiscrimination laws, including Titles VI of the Civil Rights Act of 1964, the Americans with Disabilities Act (ADA), and Section 504 of the Rehabilitation Act, and accompanying regulations. Recipients of Federal transportation funding will also be required to comply fully with regulations and guidance for the ADA, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other civil rights requirements.
6.3 SS4A Funds will be allocated to the Recipient and made available to the Recipient in accordance with FHWA procedures.
6.4 The Recipient of a Planning and Demonstration Grant acknowledges that the Action Plan will be made publicly available and agrees that it will publish the final Action Plan on a publicly available website.
6.5 There are no other special grant requirements.
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ATTACHMENT A
PERFORMANCE MEASUREMENT INFORMATION
Study Area: City of La Quinta, California
Baseline Measurement Date: N/A
Baseline Report Date: N/A
Table 1: Performance Measure Table
Measure Category and Description Measurement Frequency and Reporting Deadline
Costs Project Costs: Quantification of
the cost of each eligible project
carried out using the grant
Within 120 days after the end of the
period of performance
Lessons Learned and
Recommendations
Lessons Learned and
Recommendations:
Description of lessons learned
and any recommendations
relating to future projects or
strategies to prevent death and
serious injury on roads and
streets.
Within 120 days after the end of the
period of performance
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ATTACHMENT B
CHANGES FROM APPLICATION
Scope: N/A
Schedule: The original application listed a Period of Performance 10/01/2025 through 6/30/2027). Upon further reflection, the recipient has determined that this is not a sufficient timeframe for completion of a well-done and thorough comprehensive safety action plan. 8 months has been added to the Period of Performance for a total of a 30-month Period of Performance.
Budget: N/A
The table below provides a summary comparison of the project budget.
Fund Source
Application Section 3.3
$ % $ %
Previously Incurred Costs
(Non-Eligible Project Costs)
Federal Funds
Non-Federal Funds
Total Previously Incurred Costs
Future Eligible Project Costs
SS4A Funds
Other Federal Funds
Non-Federal Funds
Total Future Eligible Project
Costs
Total Project Costs
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ATTACHMENT C
[RESERVED]
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ATTACHMENT D
[RESERVED]
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ATTACHMENT E
LABOR AND WORK
1. Efforts to Support Good-Paying Jobs and Strong Labor Standards The Recipient states that rows marked with “X” in the following table align with the application:
X
The Recipient or a project partner promotes robust job creation by supporting good-paying jobs directly related to the project with free and fair choice to join a union. (Describe robust job creation and identify the good-paying jobs in the supporting narrative below.)
The Recipient or a project partner will invest in high-quality workforce training programs such as registered apprenticeship programs to recruit, train, and retain skilled workers, and implement policies such as targeted hiring preferences. (Describe the training programs in the supporting narrative below.) The Recipient or a project partner will partner with high-quality workforce development programs with supportive services to help train, place, and retain workers in good-paying jobs or registered apprenticeships including through the use of local and economic hiring preferences, linkage agreements with workforce programs, and proactive plans to prevent harassment. (Describe the supportive services provided to trainees and employees, preferences, and policies in the supporting narrative below.)
The Recipient or a project partner will partner and engage with local unions or other worker-based organizations in the development and lifecycle of the project, including union participation or project labor agreements which promote cost-effectiveness and open competition. (Describe the partnership or engagement with unions and/or other worker-based organizations and agreements in the supporting narrative below.)
The Recipient or a project partner will partner with communities or community groups to develop workforce strategies. (Describe the partnership and workforce strategies in the supporting narrative below.) The Recipient or a project partner has taken other actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards. (Describe those actions in the supporting narrative below.)
The Recipient or a project partner has not yet taken actions related to the Project to create good-paying jobs with the free and fair choice to join a union and incorporate strong labor standards but, before beginning construction of the Project, will take relevant actions described in schedule B. (Identify the relevant actions from schedule B in the supporting narrative below.) The Recipient or a project partner has not taken actions related to the Project to improve good-paying jobs and strong labor standards and will not take those actions under this award.
2. Supporting Narrative.
The City of La Quinta will procure a professional services team to meet the needs of this project. This action supports good-paying jobs in civil engineering, planning, and public outreach, and allows for the free and fair choice to join a union, consistent with applicable laws. 50 CLICK HERE to Return to Agenda
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ATTACHMENT F
CRITICAL SECURITY INFRASTRUCTURE AND RESILIENCE
1. Efforts to Strengthen the Security and Resilience of Critical Infrastructure Against Both Physical and Cyber Threats.
The Recipient states that rows marked with “X” in the following table are accurate:
The Recipient demonstrates, prior to the signing of this agreement, effort to consider and address physical and cyber security risks relevant to the transportation mode and type and scale of the activities.
The Recipient appropriately considered and addressed physical and cyber security and resilience in the planning, design and oversight of the project, as determined by the Department and the Department of Homeland Security.
The Recipient complies with 2 CFR 200.216 and the prohibition on certain telecommunications and video surveillance services or equipment.
Not applicable. Grant does not require the purchase of information technology or operational technology.
2. Supporting Narrative.
N/A. Grant does not require the purchase of information technology or operational technology. 51 CLICK HERE to Return to Agenda
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDING AND APPROVE AGREEMENT WITH T.Y.
LIN INTERNATIONAL FOR THE YMCA EXTERIOR IMPROVEMENTS PROJECT NO. 2025-10 AND CIVIC CENTER BRIDGE IMPROVEMENTS PROJECT NO. 2026-07
RECOMMENDATION
Appropriate $250,000 from Unassigned General Fund reserves in fiscal year 2026/27; approve agreement for Contract Services with T.Y. Lin International to prepare the Plans, Specification, and Engineer’s Estimate for the YMCA Exterior Improvements Project No. 2025-10 and Civic Center Bridge Improvements Project No. 2026-07; and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
The YMCA Exterior Improvements Project No. 2025-10 (YMCA) includes constructing a gated safety fence in front of the YMCA entrance and a covered and locked trash enclosure to deter illegal dumping; the trash enclosure requires the preparation of professional structural designs.
The Civic Center Bridge Improvements Project No. 2026-07 (Civic Center Bridge) requires structural evaluations and recommendations for rehabilitation and preventative care of the two pedestrian bridges located at Civic Center Park. To address these needs the City issued a Request for Proposals (RFP) for professional engineering services to prepare the plans, specifications, and engineer’s estimate (PS&E) for both projects; one proposal was received from T.Y.
Lin International (TY Lin).
TY Lin demonstrates the requisite experience, qualifications, and understanding of the projects’ scope, and staff recommends executing an agreement with TY Lin, included as Attachment 1, for the projects’ PS&Es.
FISCAL IMPACT
Both projects are currently not included in the City’s Capital Improvement Program. Staff recommends appropriating $250,000 from Unassigned General Fund reserves in fiscal year (FY) 2026/27 for the PS&E for both projects. The following is the recommended overall budget:
YMCA Civic Center Bridge Projects’ Budget
Design Services $84,500 $124,500 $ 209,000
Professional Services $21,000 $10,000 $ 31,000
Contingency: $5,000 $5,000 $ 10,000
Total Budget: $110,500 $139,500 $ 250,000
CONSENT CALENDAR ITEM NO. 5
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*Staff will return to Council for allocation of construction costs once each project undergoes separate bidding process, and bids are received for each respective project.
BACKGROUND/ANALYSIS
On July 9, 2026, the City issued an RFP seeking qualified professional engineering firms to prepare the PS&E for the YMCA trash enclosure and Civic Center Bridge projects. The scope of work includes structural calculations, architectural design, on-site assessment and development of repair and rehabilitation options of each bridge. One proposal was received from TY Lin, which demonstrates the requisite experience, qualifications, and understanding of the projects’ scope.
TY Lin brings specialized structural engineering expertise and has successfully completed similar projects and programs for the City and other public agencies. The firm’s proposed approach demonstrates a clear understanding of the City’s objectives, coordination requirements with regulatory agencies, and structural expertise.
Staff negotiated the final scope of services and fees with TY Lin and determined the proposed cost is fair, reasonable, and commensurate with the level of effort required to complete the projects.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Felix De Leon, Senior Civil/Managing Engineer Approved by: Bryan McKinney, Public Works Director/City Engineer Attachment: 1. T.Y. Lin International Agreement
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ATTACHMENT 1
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR
CONTRACT SERVICES WITH TRITON TECHNOLOGY SOLUTIONS, INC FOR AUDIO
AND VIDEO SYSTEM UPGRADES AND ANNUAL MAINTENANCE AND SUPPORT
SERVICES FOR SEVERAL MEETING ROOMS AT CITY HALL AND WELLNESS CENTER
RECOMMENDATION
Approve Amendment No. 1 to the Agreement for Contract Services with Triton Technology Solutions, Inc. for audio and video system upgrades and annual maintenance and support services at several meeting rooms at City Hall and the Wellness Center; and authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
In January 2024, the City issued a Request for Proposals (RFP) for audio and visual (AV) upgrades and maintenance and support for various conference and meeting rooms; and received one proposal from Triton Technology Solutions (Triton). Upgrades included the Council Chamber, Study Session room, Caucus Room and Wellness Center multi-purpose room to ensure compatibility with ever-changing technology and software updates, and the ability to broadcast public meetings live and provide quality audio.
The proposed Amendment No. 1 to the Agreement for Contract Services (Amendment) increases compensation for the AV systems maintenance and support services by $150,000 to ensure timely and continued maintenance and replacement or repair of unanticipated failed existing system components.
FISCAL IMPACT
The proposed Amendment increases compensation by an additional $150,000 from $126,744 to $276,744 for the life of the agreement through June 30, 2030, for the maintenance and support services for the four meeting rooms. Funds are available in fiscal year (FY) 2026/27 budget in the Maintenance and Agreements Account No. 502-0000- 60300, and will be budgeted in accordance with the Agreement for future FYs.
BACKGROUND/ANALYSIS
Since 2022, Triton has provided annual maintenance and support services for the Council Chamber following procurement through the competitive RFP in 2021.
CONSENT CALENDAR ITEM NO. 6
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In January 2024, the City issued an RFP for AV upgrades and maintenance and support services for various conference and meeting rooms including the Council Chamber, Study Session room, Caucus Room, and Wellness Center multi-purpose room. Three firms expressed interest; however, only one proposal was received from Triton, who was selected. The response was evaluated based on methods of implementation, security standards, ease of access for the public and staff, maintenance and support, customization, and recurring costs. The AV and broadcast upgrades installed included the following:
Council Chamber – audio upgrade only
Study Session – complete AV system upgrade, addition of broadcasting capabilities, and connection to livestream.
Caucus room – complete AV system upgrade and connection to Chamber AV system.
Wellness Center Meeting room – complete AV system upgrade, addition of broadcasting capabilities, and connection to livestream.
The City’s current AV system maintenance and support services agreement with Triton remains in effect through June 30, 2030. The proposed Amendment requests additional funding through the remainder of the agreement term to ensure the continued maintenance and support for the four meeting rooms, providing the ability for repairs or replacements of systems and components as technology and software evolve and as system components reach end of their useful life or experience unanticipated failures.
During the past 3 months, the contingency funds available under the existing agreement were fully expended due to several unexpected equipment failures requiring replacement, including the Crestron control panels in the Caucus Room and Wellness Center Meeting room, as well as an ethernet cable failure and needed upgrades to certain network switches supporting the Council Chamber projector.
In addition, staff is conducting a detailed evaluation of the Council Chamber AV system, as several components installed during the original 2015 upgrade are approaching the end of their useful life. These components include the cameras, whiteboard presentation display, replacement of the projector display with an LED display, dais monitors, and dais control consoles that support the electronic voting system, microphones, and individual speaker controls.
This evaluation will help staff identify the most critical system needs, prioritize replacement or upgrade recommendations, and develop a long-term plan for maintaining a reliable, functional, and accessible Council Chamber AV environment. Staff will use the evaluation results to inform the scope of a future Request for Proposals and return to the City Council with recommended improvements, associated costs, and an implementation schedule for consideration.
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ALTERNATIVES
Council may elect not to approve this agreement or change the scope of services that Triton provides.
Prepared by: Oscar Mojica, Deputy City Clerk
Approved by: Monika Radeva, City Clerk
Attachment: 1. Amendment No. 1 to Agreement for Contract Services with Triton 95 CLICK HERE to Return to Agenda
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH TRITON TECHNOLOGY SOLUTIONS, INC.
This Amendment No. 1 (“Amendment 1”) to Agreement for Contract Services ("Agreement”) is made and entered into as of the 6th day of October, 2026, ("Effective Date") by and between the City of La Quinta ("City"), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and Triton Technology Solutions, Inc with its principal place of business at 32242 Paseo Adelanto, Suite A, San Juan Capistrano, CA 92675 (“Contracting Party”).
RECITALS
WHEREAS, on or about January 1, 2025, the City and Vendor entered into an Agreement to provide Audio/Video Systems Maintenance and Support Services, for a total not to exceed amount of $126,744. The term of the Agreement expires on June 30, 2030 (“Initial Term”); and
WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1 Contract Sum and related Exhibit B of the Agreement to increase the total not to exceed compensation amount from $126,744 to $276,744 for the Agreement Term.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with the following revised “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Two Hundred Seventy-Six Thousand Seven Hundred Forty-Four Dollar ($276,744), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation ATTACHMENT 1
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set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.
2. “Exhibit B” – Schedule of Compensation is amended as listed in “Exhibit B,” attached hereto and incorporated herein by this reference.
In all other respects, the original Agreement shall remain in effect. 97 CLICK HERE to Return to Agenda
IN WITNESS WHEREOF, the City and Contracting Party have executed this Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA TRITON TECHNOLOGY SOLUTIONS, INC
a California municipal corporation
____ _______________________
JON McMILLEN, City Manager KRISTEN TETHERTON, President City of La Quinta, California
Dated: ___________________ Dated: ______________
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Two Hundred Seventy-Six Thousand Seven Hundred and Forty-Four Dollars ($276,744) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in conformance with Section 2.2 of the Agreement.
Original Agreement
AV Systems Maintenance and Support Services for 4 rooms (generally, to be billed quarterly at $5,437.50) $115,125 AV System Contingency
(for upgrades, replacement or additions of components) $11,619 Amendment No. 1
Additional AV System Contingency
(for upgrades, replacement or additions of components) $150,000 Total Not to Exceed Amount: $276,744
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH
SHADE STRUCTURES, INC DBA USA SHADE & FABRIC STRUCTURES, INC
THROUGH SOURCEWELL COOPERATIVE PURCHASING FOR FRITZ BURNS DOG PARK SHADE STRUCTURE PROJECT NO. 2026-16
RECOMMENDATION
Approve an Agreement for Contract Services for the installation of a shade structure at Fritz Burns Dog park with Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. through Sourcewell Cooperative Purchasing for Fritz Burns Dog Park Shade Structure Project No. 2026-16; and authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
• Fritz Burn Park (Park) Improvements were completed in June 2026, including relocating the dog park to the retention basin. The dog park is in need of shade to provide park users protection from the sun.
• The City utilizes Sourcewell Cooperative Purchasing (Sourcewell) for procurement of goods and services.
• Shade Structures, Inc. dba USA Shade & Fabric Structures, Inc. (USA Shade) submitted a quote for $167,279 for a sail shade structure at the park.
FISCAL IMPACT
Funds for the shade structure are budgeted in fiscal year (FY) 2026/27 budget in the Capital Expenses, Parks account 503-0000-71060.
SHADE STRUCTURE LOCATION COST
Fritz Burns Dog Park $ 167,279
Contingency Amount 10% $ 16,728
TOTAL: $ 184,007
CONSENT CALENDAR ITEM NO. 7
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BACKGROUND/ANALYSIS
Park improvements completed in June 2026, included an expanded parking lot, a new water feature at the pool, a plaza with public art, seating, new playground equipment with shade sails over the playground, playground equipment, a promenade with seating and picnic tables, and relocating the dog park to the retention basin.
Park users have requested shade at the dog park. The proposed shade sail structure (Attachment 2) would complement the newly refurbished park and provide park users protection from the sun.
USA Shade submitted a quote of $167,279 for the installation of a sail shade structure at the dog park. The total cost to add the shade structure, including a 10% contingency of $16,728 would be not to exceed $184,007.
The City utilizes Sourcewell to streamline the procurement process. A quote from USA Shade was received through Sourcewell, which complies with the City’s purchasing policy. Based on USA Shade’s qualifications, staff recommends approval of the Agreement for Contract Services (Attachment 1).
ALTERNATIVES
Council may elect to deny this request.
Prepared by: Dianne Hansen, Maintenance & Operations Superintendent Approved by: Tony Ulloa, Deputy Director, Public Works
Attachments: 1. Agreement for Contract Services with USA Shade
2. Shade Sail Rendering
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Revised – Sept. 2025
AGREEMENT FOR CONTRACT SERVICES
This Agreement for Contract Services (the “Agreement”) is made and entered into by and between the City of La Quinta, (“City”), a California Municipal Corporation and Charter City organized under the Constitution and laws of the State of California with its principal place of business at 78495 Calle Tampico, La Quinta, California 92253, and Shade Structures, Inc. dba USA SHADE & Fabric Structures, Inc with a place of business at 1085 N. Main Street, Suite C, Orange, CA, 92867 (“Contracting Party”). The parties hereto agree as follows:
1. SERVICES OF CONTRACTING PARTY.
1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to Fritz Burns Dog Park Shade Structure, Project No 2026-16, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”).
Contracting Party represents and warrants that Contracting Party is a provider of firstclass work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances.
1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction.
1.3 Wage and Hour Compliance. Contracting Party shall comply with applicable Federal, State, and local wage and hour laws.
1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement.
Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, defend (with counsel selected by City), and hold City, its elected officials, officers, employees, and agents, free and harmless against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder. Contracting Party shall be responsible for all subcontractors’ compliance with this Section.
ATTACHMENT 1
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1.5 Familiarity with Work. By executing this Agreement, Contracting Party warrants that (a) it has thoroughly investigated and considered the Services to be performed, (b) it has investigated the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has carefully considered how the Services should be performed, and (d) it fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement.
Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof).
1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party.
1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization through a duly executed written amendment or change order from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, in accordance with Section 2.3 of this Agreement, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written, authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. 104 CLICK HERE to Return to Agenda
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1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern.
2. COMPENSATION.
2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed One Hundred Sixty-Seven Thousand, Two-Hundred and Seventy-Nine Dollars ($167,279), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement.
2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department.
2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing through a duly executed amendment or change order by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for 105 CLICK HERE to Return to Agenda
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Additional Services amounting to five percent (5%) of the Contract Sum or Twenty Five Thousand Dollars ($25,000), whichever is less, may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services without prior written approval through a duly executed amendment or change order for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement.
3. PERFORMANCE SCHEDULE.
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services are not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage.
3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee.
3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum.
3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on or around November 10, 2026, and terminate on or before June 30, 2027, 106 CLICK HERE to Return to Agenda
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4. COORDINATION OF WORK.
4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith:
(a) Name: David Schneider
Telephone No.: 214-601-1518
Email: [email protected]
(b) Name: Dakota Shelton
Telephone No.: 760-799-8972
Email: [email protected]
It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City.
4.2 Contract Officer. The “Contract Officer”, otherwise known as Dianne Hansen, Maintenance & Operations Superintendent or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee.
Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any attempted or purported assignment or contracting or subcontracting by Contracting Party 107 CLICK HERE to Return to Agenda
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without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City.
4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein.
City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.
4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall 108 CLICK HERE to Return to Agenda
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be authorized and permitted under applicable State and local law to perform such tasks and services.
4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City.
5. INSURANCE.
5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof.
5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance.
6. INDEMNIFICATION.
6.1 Indemnification. To the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officers, employees, agents, and volunteers as set forth in “Exhibit F” (“Indemnification”) which is incorporated herein by this reference and expressly made a part hereof.
7. RECORDS AND REPORTS.
7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed.
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(including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records.
Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom.
7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. 110 CLICK HERE to Return to Agenda
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The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect.
7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk.
7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City.
7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement.
Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement.
8. ENFORCEMENT OF AGREEMENT.
8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
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8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted.
Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default.
8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement.
8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services 112 CLICK HERE to Return to Agenda
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hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement.
8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City.
8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation.
Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose.
9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION.
9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without 113 CLICK HERE to Return to Agenda
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the express written consent of the Contract Officer or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement.
No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.
9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS.
10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section.
To City:
CITY OF LA QUINTA
Attention: Dianne Hansen
M&O Superintendent
78495 Calle Tampico
La Quinta, California 92253
To Contracting Party:
USA Shade & Fabric Structures, Inc.
Attention: Dakota Shelton
Regional Sales Manager
1085 N. Main Street, Suite C
Orange, CA 92867
10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.
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10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.
10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument.
10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement.
10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.
10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties.
10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder.
10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of 115 CLICK HERE to Return to Agenda
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any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below.
CITY OF LA QUINTA,
a California Municipal Corporation
JON MCMILLEN, City Manager
City of La Quinta, California
Dated:
CONTRACTING PARTY:
By:
Name: Rob Blakley____________
Title: Senior Vice President
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
By:
Name: Viola Jones____________
Title: Secretary__________
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Exhibit A
Exhibit A
Scope of Services
1. Services to be Provided:
Installation of a Hypar Sail Shade Structure at Fritz Burns Dog Park, located at 78106 Frances Hack Lane.
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
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Exhibit A
ADDENDUM TO AGREEMENT
Re: Scope of Services
If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply:
1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twentyfive thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 129 CLICK HERE to Return to Agenda
Exhibit A
its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws.
Contracting Party shall require the same of all subcontractors.
2. Retention. Payments shall be made in accordance with the provisions of Article 2.0 of the Agreement. In accordance with said Sections, City shall pay Contracting Party a sum based upon ninety-five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the Services under this Agreement during the month covered by said invoice. The remaining five percent (5%) thereof shall be retained as performance security to be paid to Contracting Party within sixty (60) days after final acceptance of the Services by the City Council of City, after Contracting Party has furnished City with a full release of all undisputed payments under this Agreement, if required by City. In the event there are any claims specifically excluded by Contracting Party from the operation of the release, City may retain proceeds (per Public Contract Code § 7107) of up to one hundred fifty percent (150%) of the amount in dispute. City’s failure to deduct or withhold shall not affect Contracting Party’s obligations under the Agreement.
3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.
4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. 130 CLICK HERE to Return to Agenda
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(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting Parties.
5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to:
(A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
6. Liquidated Damages. Since the determination of actual damages for any delay in performance of the Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, Contracting Party shall be liable for and shall pay to City the sum of One Thousand dollars ($1,000.00) as liquidated damages for each working day of delay in the performance of any of the Services required hereunder, as specified in the Schedule of Performance. In addition, liquidated damages may be assessed for failure to comply with the emergency call out requirements, if any, described in the Scope of Services. City may withhold from any moneys payable on account of the Services performed by Contracting Party any accrued liquidated damages. 131 CLICK HERE to Return to Agenda
Exhibit B
Exhibit B
Schedule of Compensation
For the avoidance of doubt, the compensation thresholds on this Exhibit B do not include compensation for Additional Services (if any) authorized pursuant to Section 1.7 and compensated pursuant to Section 2.3 of this Agreement.
Contract Sum
Compensation for Services shall not exceed the following Contract Sum for the entire life of this Agreement including the Initial and Extended terms: One-Hundred, SixtySeven, Thousand, Two-Hundred, Seventy-Nine Dollars ($ 167,279), to be paid for duly authorized Services performed consistent with the terms and conditions of this Agreement.
Progress billings to be submitted by Contractor, final retention amount (5%) to be paid on completion and acceptance of the shade structure for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement.
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Exhibit C
Exhibit C
Schedule of Performance
Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference.
Work shall commence on an agreed upon date on or around November 10, 2026, and terminate on completion and acceptance of installation on or before June 30, 2027. 133 CLICK HERE to Return to Agenda
Exhibit D
Exhibit D
Special Requirements
Contractor is responsible to pull required City permits (fees will be waived) and schedule required inspections. Contractor is responsible to pay re-inspection fees if incurred should the work not be completed in time for the inspection as called in by the contractor.
The shade structure must meet the City of La Quinta Building Code requirements and be engineered to withstand wind loads up to 115 mph.
Shade structure posts/frame are to be light ivory with desert sand fabric Contractor is responsible to ensure all measurements are accurate. Contractor is responsible for mobilization, storage of materials, site protection, and any required pedestrian and/or traffic control.
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Exhibit E
Exhibit E
Insurance Requirements
E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies checked below shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI:
Commercial General Liability (at least as broad as ISO CG 0001):
X $1,000,000 per occurrence/$2,000,000 aggregate OR
$2,000,000 per occurrence/$4,000,000 aggregate OR
$2,000,000 per occurrence/$4,000,000 aggregate
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Non-contributory
Commercial Automobile Liability (at least as broad as ISO CA 0001):
X $1,000,000 combined single limit for bodily injury and property damage X Auto Liability Additional Insured
Workers’ Compensation (per statutory requirements):
X Statutory Limits / Employer’s Liability $1,000,000 per accident or disease OR Must include the following endorsements:
Workers’ Compensation Endorsement with Waiver of Subrogation Workers’ Compensation Declaration of Sole Proprietor
X California Workers' Compensation Requirements Acknowledgement Professional Liability (Errors and Omissions):
Errors and Omissions liability insurance with a limit of not less than $1,000,000 per claim
Cyber Liability
$1,000,000 per occurrence/$2,000,000 aggregate
Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting 135 CLICK HERE to Return to Agenda
Exhibit E
Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder.
Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss.
Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement.
Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage:
a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information.
b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems.
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Exhibit E
c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended.
d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deeplinking or framing, and infringement or violation of intellectual property rights.
e. Liability arising from the failure to render professional services.
If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract.
Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased.
In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents.
E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option:
a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement.
Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements.
Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement.
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Exhibit E
E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party:
1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Contracting Party also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor.
6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option.
8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended 138 CLICK HERE to Return to Agenda
Exhibit E
to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City.
9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party.
Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review.
10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions.
11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City.
12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement.
13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard.
14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect.
15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting 139 CLICK HERE to Return to Agenda
Exhibit E
Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages.
16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents.
17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive.
18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such.
19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit.
20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements.
There shall be no recourse against City for payment of premiums or other amounts with respect thereto.
21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement.
City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 140 CLICK HERE to Return to Agenda
Exhibit F
Exhibit F
Indemnification
F.1 Indemnity for the Benefit of City.
a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, protect, defend (with counsel selected by City), and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, defend (with counsel selected by City), and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party.
c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City.
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Exhibit F
d. Indemnification Provision for Design Professionals.
1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below.
2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party.
3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8.
F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 142 CLICK HERE to Return to Agenda
ATTACHMENT 2
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: APPROVE FIRST ROUND OF COMMUNITY SERVICES GRANTS FOR FISCAL YEAR 2026/27
RECOMMENDATION
Approve first round of Community Services Grants for fiscal year 2026/27.
EXECUTIVE SUMMARY
• The City allocates grant funding to non-profits that serve La Quinta residents and the Coachella Valley.
• Council considers Community Services Grants and Economic Development/ Marketing and Sponsorship funding requests three times per fiscal year (FY). • Twelve (12) grant applications were received and reviewed by the Community Services Grant Ad Hoc Committee (Committee) for the first round.
FISCAL IMPACT
A total of $100,000 is allocated for FY 2026/27 in Community Services Grants (Account No. 101-3001-60510). Twelve (12) organizations submitted a total of $55,000 in grant requests.
The Committee recommends funding $36,000 of these requests. If approved the remaining balance in the Community Services Grants account would be $64,000.
BACKGROUND/ANALYSIS
Grants are awarded to 501(c)3 non-profit groups and organizations that benefit La Quinta and strengthen the business community. Grants are limited to $5,000 per request and consecutive FY funding is not allowed (Attachement 1). The Starter Grant category is for first time applicants and allows up to $500 of funding and eligibility to apply again next FY.
The Committee, comprised of Mayor Pro Tem Fitzpatrick and Councilmember McGarrey, reviewed all applications which are summarized in Attachment 2 and recommended the following:
BUSINESS SESSION ITEM NO. 1
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Applicant Requested Committee
Recommendation
About Families
In-kind for SilverRock
Park Rental
(Value = $5,000)
In-kind for SilverRock
Park Rental
(Value = $5,000)
Angel View $5,000 $5,000
Bianca Rae Foundation* $5,000 $500
California Scottish Rite $5,000 $5,000
Girl Scouts of San Gorgonio Council* $5,000 $500
Habitat for Humanity of the Coachella Valley $5,000 $5,000 La Quinta High School Boys Basketball $5,000 $5,000
La Quinta High School Girls Golf $5,000 $5,000
La Quinta High School Volleyball* $500 $500
La Quinta Historical Society $5,000 $5,000
Mama’s House Ministries $5,000 $0
McCallum Theatre – Friends of the Cultural Center
Inc $4,500 $4,500
Grant Total $55,000
$36,000
($41,000 with
in-kind value)
*Starter Grant
All applicants are available for review and on file with the Community Services Department.
ALTERNATIVES
Council may modify and/or deny funding for any and all grant applicants.
Prepared by: Christina Calderon, Community Services Deputy Director Approved by: Jon McMillen, City Manager
Attachments: 1. Community Services Grant Overview
2. Recommended Grant Requests
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The City of La Quinta offers a grant program for community services support. • Community Services Grants go to recognized nonprofit organizations that benefit the residents of La Quinta. • Grants are considered and funded up to three times per year (rounds). • All three rounds are held within the city’s fiscal year (July 1 – June 30). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All funding requests are limited to an amount not to exceed $5,000.
Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council.
Q: Who can apply for this grant?
A: Applications are accepted from recognized nonprofit organizations that directly benefit La Quinta residents. Second consideration is given to nonprofit organizations that indirectly affect the quality of life for the residents of La Quinta.
Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.
Q: What if my organization is applying for a grant for the first time? A: Organizations applying to the Community Services Grant program for the first time are eligible for a “Starter Grant”. The “Starter Grant” allows first time applicants grant funding up to $500 if they demonstrate their commitment to provide services to the La Quinta community. If an organization is selected to receive the “Starter Grant” they would then be eligible to apply to the program again the next fiscal year.
Q: Can my organization request “seed” money for a start-up? A: Yes, organizations can request “seed” money, however they are required to obtain matching funds from other sources in the same fiscal year before the grant funds will be released.
Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.
Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2025, are now eligible to apply. Organizations that were funded after July 1, 2025, are ineligible for funding and must wait until July 1, 2027, to re-apply.
What you need to do:
1. Determine eligibility based on the information provided above. If eligible, proceed to step 2.
2. Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.
3. Fill out the grant application. Once completed proceed to step 4.
4. Submit application via email to [email protected], or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.
The next steps:
5. Applications are received and reviewed by staff to ensure eligibility and completeness.
6. Completed grant applications will be reviewed by a designated Grant Review Committee (in blue). a. The committee’s review includes consideration of the funding amount, the intended use of the funds, and the organizations service to the community. If the committee approves the application, they will then recommend for approval to the City Council.
7. Committee approved applications are submitted to the City Council for consideration and approval (in green)
8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period.
9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period.
For more information on the City of La Quinta Community Services Grant program, please contact the Community Services Department at the Wellness Center 760.564-0096 or at 760.777.7183
COMMUNITY SERVICES GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
AATTACHMENT 1
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The City of La Quinta offers a grant program for marketing and event sponsorship. • Marketing/Sponsorship Grants go to nonprofit organizations that would benefit the City of La Quinta in a marketing capacity.
• Economic Development Grants go to organizations that will help strengthen the business community in La Quinta. • Grants are considered and funded up to three times per year (rounds). • Organizations that have been funded are ineligible for funding for the next fiscal year. • All three rounds are held within the city’s fiscal year (July 1- June 30). • All funding requests must include a detailed marketing/media plan to be considered.
Q: How much money is available?
A: Requests are limited to an amount not to exceed $5,000. A second tier is available for Economic Development/Marketing requests above $5,000 (submission of a detailed marketing/media plan is required). For Economic Development/Marketing requests above $5,000, an in depth review will be conducted by the La Quinta Marketing Committee. Any funding amount requested could be adjusted to a lesser amount at the discretion and approval of the City Council.
Q: Who can apply for this grant?
A: Applications are accepted from recognized organizations that would benefit the City of La Quinta in a marketing capacity.
Second consideration is given to organizations that indirectly affect the quality of life for the residents of La Quinta.
Q: Can an individual apply for this grant?
A: No, individuals are not eligible for funding through the City of La Quinta grant program.
Q: Can my organization request “seed” money for a start-up? A: Yes, organizations can request “seed” money; however, they are required to obtain matching funds from other sources in the same fiscal year before the grant funds will be released.
Q: Is my organization eligible if we received Community Development Block Grant (CDBG) funds? A: No, organizations that receive CDBG funds from the City of La Quinta during the same fiscal year are not eligible for funding.
Q: Is my organization eligible if we received Community Services Grant (CSG) funds in the past? A: Yes, and No. Organizations that were funded before June 30, 2025, are now eligible to apply. Organizations that were funded after July 1, 2025, are ineligible for funding and must wait until July 1, 2027, to re-apply.
What you need to do:
1. Determine eligibility based on the information provided above. If eligible, proceed to step 2.
2. Review the grants calendar for submission dates (in red). If within due date, proceed to step 3.
3. Fill out the grant application. Once completed proceed to step 4.
4. Submit application via email to [email protected], or in person to the Wellness Center. a. The Wellness Center is located at 78450 Avenida La Fonda, La Quinta, CA 92253.
The next steps:
5. Applications are received and reviewed by staff to ensure eligibility and completeness.
6. Completed grant applications will be reviewed by a designated Grant Review Committee (in blue). a. The committee’s review includes consideration of the funding amount, the included marketing/media plans, and the amount of impressions and visitors the event would bring to the city. If the committee approves the application, they will then recommend approval to the City Council.
7. Committee approved applications are submitted to the City Council for consideration and approval (in green)
8. If approved, funds will be dispersed to grantee (in white) and can be spent over a 12-month period.
9. Funding expenditures will need to be reported to the city at 6 months and a full reconciliation form with supporting documentation will be due before the end of the 12-month period.
For more information on the City of La Quinta Community Services Grant program, please contact the Community Services Department at the Wellness Center 760.564.0096 or at 760.777.7183
MARKETING/SPONSORSHIP GRANT OVERVIEW
IS MY ORGANIZATION ELIGIBLE?
THE PROCESS…
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Community Services Grants
First Round
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Fiscal Year 2026/27
Recommended Grant Requests – First Round
1. About Families is requesting in kind funding at the value of $5,000 in Community Services grant funding for rental use of SilverRock Park for their free annual Fall Family Festival. Their event hosts 100 different local organizations and businesses to provide resources and interactive activity to those that attend. Costs for local non-profits and businesses are kept reasonable and are even offered free waivers if they cannot pay to participate. This organization last funded $2,750 in fiscal year 2018/19. The Grant Ad Hoc Committee recommends the in-kind funding for the facility rental of SilverRock Park.
2. Angel View is requesting $5,000 in Community Services grant funding to cover costs for bilingual case managers to deliver 250 hours of case management services to La Quinta families. These case management services assist parents in requesting mental health services, who are impacted, and translate/ advocate for families during DSUSD IEP meetings.
This organization was funded $3,500 in fiscal year 2022-23. The Grant Ad Hoc Committee recommends funding $5,000.
3. Bianca Rae Foundation is requesting $5,000 in Community Services grant funding to directly support the cost of providing food for 700 students attending the full day retreat; includes breakfast, morning snack, and lunch. The Rae of Hope Retreat is provided at no cost for students and their families, including meals, educational programming, supplies, and other resources. Bianca Rae Foundation is a first time-time applicant for the Community Services Grant. The Grant Ad Hoc Committee recommends funding a $500 Starter Grant. The organization will be eligible to apply for the Community Services Grant program again for FY2027-28.
4. California Scottish Rite is requesting $5,000 in Community Services grant funding to provide 40 hours of speech language therapy for free for children ages 3 – 13; it will also support evaluations, therapy materials, printing, outreach, and other direct program costs.
The RiteCare CLC of Coachella Valley will promote these services through partnerships and referrals from schools, healthcare providers, and community organizations, as well as direct family outreach. This organization was funded $2,500 in fiscal year 2024-25. The Grant Ad Hoc Committee recommends funding $5,000.
5. Girl Scouts of San Gorgonio Council (CSSGC) is requesting $5,000 in Community Services grant funding to support programming in the La Quinta area. The CSSGC collaborates with local school districts to offer out-of-school and after school programming. The breakdown of funding support is as follows: $1,000 – transportation; $3,000 – support services; and $1,000 – food and beverage. Girl Scout Leadership Experience (GSLE) serves girls in grades K-12.
Girl Scouts of San Gorgonio Council (CSSGC) is a first-time applicant to the Community Services Grant. The Grant Ad Hoc Committee recommends funding a $500 Starter Grant.
The organization will be eligible to apply for the Community Services Grant program again for FY2027-28.
ATTACHMENT 2
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6. Habitat for Humanity of the Coachella Valley (HFHCV) is requesting $5,000 in Community Services grant funding to support their Housing Insecurity Prevention Program that will support La Quinta residents. This program provides safety hazard and property repairs, HVAC, roofing, and plumbing repairs, donates household needs, and provides wellness checks and connection to vital services. This organization was funded $5,000 in fiscal year 2023/24. The Grant Ad Hoc Committee recommends funding $5,000.
7. La Quinta High School Boys Basketball is requesting $5,000 in Community Services grant funding to be used for updated uniforms (2 per player; practice jerseys and sweatsuits/warmups – tops and bottoms), practice gear, basketballs, and training equipment, as well as to offset transportation and entry fees to tournaments. This organization was funded a $500 Starter Grant in fiscal year 2025/26. The Grant Ad Hoc Committee recommends funding $5,000.
8. La Quinta High School Girls Golf is requesting $5,000 in Community Services grant funding to be used toward tournament fees, team uniforms, golf balls/tees/bags, and travel expenses such as hotels and meals for student players. Any additional funding may provide for coaching or other instructional resources, end-of-season awards and other team activities. This organization was funded $2,500 in fiscal year 2024/25. The Grant Ad Hoc Committee recommends funding $5,000.
9. La Quinta High School Girls Volleyball is requesting a $500 Community Services Starter Grant funding to be used to purchase equipment that includes practice nets, balls, court safety gear, as well as transportation fees to travel for away games. La Quinta High School Girls Volleyball is a first time-time applicant for the Community Services Grant The Grant Ad Hoc Committee recommends funding a $500 Starter Grant. The organization will be eligible to apply for the Community Services Grant program again for FY2027-28.
10. La Quinta Historical Society is requesting $5,000 in Community Services grant funding to support the expansion of the La Quinta Art History Archive through the acquisition of rare works by artists who lived in or depicted the La Quinta area beginning in the 1920s. The La Quinta Society will conduct research to identify these early artists and locate significant artworks, then document the artists’ lives and contributions to the region’s cultural history. The resulting collection and stories will be presented in an exhibit at the La Quinta Museum. This organization was funded $5,000 in fiscal year 2024/25. The Grant Ad Hoc Committee recommends funding $5,000.
11. McCallum Theatre – Friends of the Cultural Center Inc. is requesting $5,000 in Community Services grant funding to be used towards the McCallum’s Field Trip Series which provides opportunities for students to experience immersive world class performances at no cost. This organization was funded $4,500 in fiscal year 2024/25. The Grant Ad Hoc Committee recommends funding $4,500.
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Grant Requests not recommended for funding and/or did not meet the criteria in the Grant Guidelines include:
12. Mama’s House Ministries is requesting $5,000 in Community Services grant funding to support essential program and household needs for residents, that include pregnant women, mothers, and young children. Mama’s House provides safe, supportive residential housing and comprehensive services for pregnant women and mothers with young children experiencing homelessness, domestic violence, abuse, trafficking, addiction, or other crisis situations. This funding will provide residents with the ability to participate in case management, parenting education, counseling, life-skills training, employment preparation, and housing navigation. Mama’s House Ministries is a first time-time applicant for the Community Services Grant. The Grant Ad Hoc Committee does not recommend funding for the organization at this time.
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
AGENDA TITLE: APPROVE VETERAN NOMINATIONS FOR INCLUSION ON
VETERANS ACKNOWLEDGEMENT MONUMENTS AT CIVIC CENTER CAMPUS
RECOMMENDATION
Approve veteran nominations for inclusion on the Veterans Acknowledgment Monuments at Civic Center Campus.
EXECUTIVE SUMMARY
• Residents submit nominations for the City’s annual Veterans Recognition Ceremony.
• Nominations are reviewed by staff and submitted to Council for approval. • Once approved, veterans’ names, ranks, and dates of service are engraved on the Veterans Acknowledgement Monuments at the Civic Center Campus.
FISCAL IMPACT
The cost to engrave the veterans’ information on the Acknowledgement Monuments is approximately $3,000 and funds are available in fiscal year 2026/27 Community Experiences Account No. 101-3003-60149.
BACKGROUND/ANALYSIS
Every year residents submit nominations for the City’s Veterans Recognition Program.
Staff review the nominations to ensure they meet the City’s criteria and then submit the nominations for Council consideration. If selected, the veterans’ names, ranks, and dates of service will be engraved onto the Veterans Acknowledgement Monuments at the Civic Center Campus. Program requirements include:
• Veterans who served on active duty in 1970 or later must have been a past or current City resident for at least 3 years, while veterans who served on active duty in 1969 or earlier must have been a past or current City resident with no minimum residency requirement.
• Honorable separation from service; and
• Proof of military service.
BUSINESS SESSION ITEM NO. 2
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All branches of the military identified by the Department of Veterans Affairs, including reservists who served a minimum of 6 years, and merchant marines who served in active duty, are considered.
As part of the Veterans Recognition Ceremony, Council will recognize each veteran with a certificate of appreciation, a banner flag with photo, name rank and dates of service, and call attention to the Veterans Acknowledgement Monuments with their newly added name.
The following 24 nominations are submitted for consideration:
2026 Veteran Nominees
Last
Name
Middle
Name
First
Name Branch Rank Years of Service
Abrahamsen J. Philip U.S. Air Force A1C 1962-1966
Carter H. Marcus U.S. Air Force A2C 1958-1962
Chaffee E. Thomas U.S. Air Force SGT 1980-1985
Burik S. Barbara U.S. Army SP5 1973-1978
Johnson W. Aaron U.S. Army SPC 1987-1990
Kirkland L. Richard U.S. Army SP4 1970-1972
Nelson M. Virginia U.S. Army SP4 1976-1978
Pacelli J. Emil U.S. Army PFC(T) 1954-1956
Salas M. Juan U.S. Army SGT 1967-1970
Sheafe W. John U.S. Army SFC 1946-1963
Sheafe A. Walter U.S. Army CAPTAIN 1960-1964
Spinelli J. Richard U.S. Army LT 1964-1966
White T. Ronald U.S. Army SGT 1969-1971
Hanes V. David U.S. Marine Corps PVT 1961-1961
Maddox D. James U.S. Marine Corps LCP1 1969-1971
Sites E. Robert U.S. Marine Corps SGTMAJ 1985-2015
Aquino C. Kyle U.S. Navy LT 2008-2016
Becker W. Thomas U.S. Navy EMFN 1963-1967
Bonilla G. Richard U.S. Navy AGC 1940-1960
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Braunton E. Donald U.S. Navy HM3 1961-1963
Brower F. James U.S. Navy ET1(SS) 1962-1969
Fuson M. Paul U.S. Navy BUCN 1967-1971
Roelands L. Brian U.S. Navy CPO 1973-1996
Stone P. Matthew U.S. Navy LT 1986-1992
Nominations and supporting materials are on file with the Community Services Department.
ALTERNATIVES
Council may choose to approve any or all nominations.
Prepared by: Seiri Samaguey Chavez, Administrative Technician Approved by: Christina Calderon, Deputy Director Community Services Attachment: 1. Veterans Recognition Program Applications 155 CLICK HERE to Return to Agenda
ATTACHMENT 1
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02/26/1970
*
02/25/1972
**Applicants may redact (cover-up) personal information from DD214 form prior to submission such as Social Security Number and Date of Birth. However, the applicant's full name, rank, dates of active duty service, and discharge status must be clearly visible.
Applications without an attached DD214 or Separation Paperwork will not be accepted! ¡Non se aceptaran solicitudes que no tengen DD214 o Papeleo de Separación! Attach Picture(s) of Veteran in Uniform / Adjunte Foto(s) del Veterano en Uniforme **SKIPPED**
** If you are submitting this on behalf of the Veteran, please complete the following:
** Si envía esto en nombre del Veterano, por favor complete lo siguiente:
Full Name / Nombre Completo
Jacob P. Fuson
Friend
Do you have the Veteran's permission to submit this application? / ¿Tiene el permiso del Veterano para enviar esta solicitud? Yes
Kirk was a 30+ year employee of the city of La Quinta, a long-time La Quinta resident, and a pillar of the community. He was well known and respected in the building/construction community and was instrumental to the growth of the city from its early days in the 1980's. His sudden passing was a shock to his friends and family, and we would love to honor him with this well-deserved recognition. **SKIPPED**
**SKIPPED**
To / Hasta
?
?
Email / Coreo Electrónico
Relation to the Veteran / Relación con el Veterano
Additional comments you would like us to know / Comentarios adicionales que le gustaría que supiéramos Paragraph Text
Paragraph Text
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City of La Quinta
CITY COUNCIL MEETING: October 6, 2026
STAFF REPORT
RECOMMENDATION
Adopt Resolutions to approve: (1) Amended and Restated Rules of Procedure for Public Meetings of the City Council and Related Functions and Activities; and (2) Amended and Restated Rules of Procedure for Public Meetings of City Boards, Commissions, and Committees and Related Functions and Activities.
EXECUTIVE SUMMARY
Due to changes in law, policy and/or practice, the City’s Rules of Procedure are examined and updated periodically.
Senate Bill 707 (SB 707) [Stats. 2025, Ch. 327], approved by the Governor in October 2025, substantially amended the Ralph M. Brown Act (Brown Act) [Gov.
Code §§ 54950 – 54963].
On December 2, 2025, staff provided an overview of the newly added and revised requirements imposed on public agencies by SB 707; and on June 2 and September 15, 2026, Council adopted Resolution Nos. 2026-015 and 2026-038 updating the Rules of Procedure for Public Meetings for the City Council and for City Boards, Commissions, and Committees, respectively. On September 18, 2026, the Governor signed into law Senate Bill 1187 (SB 1187) [Stats. 2026, Ch. 324], included as Attachment 1, further amending the Brown Act by removing certain translation and interpretation assistance requirements for applicable languages, which went into effect immediately. To ensure compliance and alignment with the Brown Act, proposed are two resolutions with Amended and Restated Rules of Procedure for Public Meetings and Related Functions and Activities for (1) City Council and (2) City Boards, Commissions, and Committees.
BUSINESS SESSION ITEM NO. 3
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AGENDA TITLE: ADOPT RESOLUTIONS TO APPROVE (1) AMENDED AND
RESTATED RULES OF PROCEDURE FOR PUBLIC MEETINGS OF THE CITY COUNCIL AND RELATED FUNCTIONS AND ACTIVITIES; AND (2) AMENDED AND
RESTATED RULES OF PROCEDURE FOR PUBLIC MEETINGS OF CITY BOARDS,
COMMISSIONS, AND COMMITTEES AND RELATED FUNCTIONS AND ACTIVITIES CLICK HERE to Return to Agenda
FISCAL IMPACT
The City’s existing information technology, audio-visual, and public meeting live streaming systems and infrastructure were sufficient to accommodate the additional teleconferencing requirements imposed by SB 707; therefore, the proposed amendments to the Rules of Procedure will not result in any fiscal impact at this time.
BACKGROUND/ANALYSIS
The City periodically reviews its policies and procedures to ensure compliance with state law and alignment with best practices; and Council implements revisions if necessary.
In October 2025, the Governor approved SB 707, which substantially amended the Brown Act; and necessitated revisions to the City’s Rules of Procedure for Council and City boards, commissions, and committees, which were adopted by Council as follows:
June 2, 2026 – Resolution No. 2026-015 adopting Amended and Restated Rules of Procedure for Public Meetings of the City Council and Related Functions and Activities.
September 15, 2026 – Resolution No. 2026-032 adopting Amended and Restated Rules of Procedure for Public Meetings of City Boards, Commissions, and Committees and Related Functions and Activities.
On September 18, 2026, the Governor signed into law SB 1187, which went into effect immediately, further amending the Brown Act, most notably, it removed requirements that:
A. Eligible legislative bodies translate meeting agendas and provide specified translation and interpretation assistance [Gov. Code § 54953.4, subdivisions (c)(1) and (b)(2), respectively];
B. Agencies provide a location for posting agendas translated by members of the community [Gov. Code § 54953.4, subdivisions (c)(3) and (c)(4)]; C. Eligible legislative bodies create and maintain an accessible internet webpage translated into all applicable languages, with a link from the agency’s homepage [Gov. Code § 54953.4, subdivision (c)(1)(B)]; and
D. Eligible legislative bodies maintain a system for electronically accepting and fulfilling requests for meeting agendas and related documents [Gov. Code § 54953.4, subdivision (b)(3)(A)].
The remaining SB 707 requirements for eligible legislative bodies continue to apply, including requirements related to remote public access and participation, technology 248 CLICK HERE to Return to Agenda
disruption policies, and reasonable outreach efforts to groups that do not traditionally participate in public meetings.
The proposed revisions to the Council Rules of Procedure (Exhibit A to the 1st resolution, included as Attachment 2) are as follows:
a) “Subsection 1.8.2 – Teleconference and Telephonic Accessibility for Members of the City Council” – deletes subparagraph (e) removing duplicative information already listed in subparagraph (a).
b) “Section 1.10 – Translation and Captions” – related to translation requirements for applicable languages, public meetings, agendas, the City’s internet webpage, and agenda postings is deleted in its entirety, as removed by SB 1187.
Each posted Council meeting agenda includes information regarding the availability of real-time closed captioning and translation services for teleconference participants and through the City’s video-streaming services for live and archived meetings. The agenda also provides instructions for requesting inperson interpretation services, hearing-assistance equipment, auxiliary aids or services, or other reasonable accommodations in accordance with applicable law. c) “Section 2.2 – Delivery of Agenda” – is no longer applicable and therefore deleted in its entirety; and replaced by “Section 2.2 – Electronic Dissemination of Agenda and Agenda Packet Materials” noting that the agenda is available to members of the public and the legislative body at the time it is posted on the City’s website. d) Additional minor language revisions throughout the document have been made to ensure language clarity, consistency, and alignment with current terms.
The proposed revisions to the Commission Rules of Procedure (Exhibit A to the 2nd resolution, included as Attachment 3) are as follows:
a) “Section 1.8 – Teleconference and Telephonic Accessibility for Public Meetings of City Boards, Commissions, and Committees” – includes additional language establishing the general requirements for teleconference attendance for members of boards, commissions, and committees, which were inadvertently omitted from the last update.
b) “Section 1.10 – Translation and Captions” – related to translation requirements for public meetings and the City’s internet webpage is deleted in its entirety, as removed by SB 1187.
c) Each posted Council meeting agenda includes information regarding the availability of real-time closed captioning and translation services for teleconference participants and through the City’s video-streaming services for live and archived meetings. The agenda also provides instructions for requesting in249 CLICK HERE to Return to Agenda person interpretation services, hearing-assistance equipment, auxiliary aids or services, or other reasonable accommodations in accordance with applicable law. d) “Section 2.2 – Electronic Distribution of Agenda and Agenda Packet Materials” – is updated to note that the agenda is available to members of the public and the legislative body at the time it is posted on the City’s website. e) Additional minor language revisions throughout the document have been made to ensure language clarity, consistency, and alignment with current terms.
If adopted, the proposed resolutions will go into effect immediately and will supersede and replace the applicability of the current resolutions.
ALTERNATIVES
As these revisions are intended to align the City’s Rules of Procedure with recent amendments to the Brown Act, staff does not recommend an alternative.
Prepared by: Monika Radeva, City Clerk
Approved by: Jon McMillen, City Manager
Attachments:
1. Senate Bill 1187
2. Resolution No. 2026 – XXX – adopting Amended and Restated Rules of Procedure for Public Meetings of the City Council and related functions and activities
3. Resolution No. 2026 – XXX – adopting Amended and Restated Rules of Procedure for Public Meetings of City Boards, Commissions, and Committees and related functions and activities
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As Amends the Law Today
SB-1187 Open meetings. (2025-2026)
SECTION 1. Section 54953.4 of the Government Code is amended to read:
54953.4. (a) The Legislature finds and declares that public access, including through translation of agendas as required by this section, access is necessary for an informed populace. The Legislature encourages local agencies to adopt public access requirements that exceed the requirements of this chapter by translating additional languages, employing human translators, and conducting additional outreach. chapter. (b) (1) In addition to any other applicable requirements of this chapter, a meeting held by a an eligible legislative body pursuant to this chapter shall comply with both of the following requirements:
(A) (i) (I) (ia) All open and public meetings shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform, except if adequate telephonic or internet service is not operational at the meeting location. If adequate telephonic or internet service is operational at the meeting location during only a portion of the meeting, the legislative body shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform during that portion of the meeting.
(ib) (Ia) On or before July 1, 2026, an eligible legislative body shall approve at a noticed public meeting in open session, not on the consent calendar, a policy regarding disruption of telephonic or internet service occurring during meetings subject to this sub-subclause. The policy shall address the procedures for recessing and reconvening a meeting in the event of disruption and the efforts that the eligible legislative body shall make to attempt to restore the service.
(Ib) If a disruption of telephonic or internet service that prevents members of the public from attending or observing the meeting via the two-way telephonic service or two-way audiovisual platform occurs during the meeting, the eligible legislative body shall recess the open session of the meeting for at least one hour and make a good faith attempt to restore the service. The eligible legislative body may meet in closed session during this period. The eligible legislative body shall not reconvene the open session of the meeting until at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier. (Ic) Upon reconvening the open session, if telephonic or internet service has not been restored, the eligible legislative body shall adopt a finding by rollcall vote that good faith efforts to restore the telephonic or internet service have been made in accordance with the policy adopted pursuant to sub-sub-subclause (Ia) and that the public interest in continuing the meeting outweighs the public interest in remote public access. (II) Subclause (I) does not apply to a meeting that is held to do any of the following:
(ia) Attend a judicial or administrative proceeding to which the local agency is a party. (ib) Inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property.
(ic) Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the local agency and over which the federal or state officials have jurisdiction.
Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites ATTACHMENT 1
The law as amended - RED-LINED VERSION
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(id) Meet in or nearby a facility owned by the agency, provided that the topic of the meeting is limited to items directly related to the facility.
(ie) Meet in an emergency situation pursuant to Section 54956.5. (ii) If an eligible legislative body elects to provide a two-way audiovisual platform, the eligible legislative body shall publicly post and provide a call-in option, and activate any automatic captioning function during the meeting if an automatic captioning function is included with the two-way audiovisual platform. If an eligible legislative body does not elect to provide a two-way audiovisual platform, the eligible legislative body shall provide a two-way telephonic service for the public to participate in the meeting, pursuant to subclause (I). (B) (i) All open and public meetings for which attendance via a two-way telephonic service or a two-way audiovisual platform is provided in accordance with paragraph (1) subparagraph (A) shall provide the public with an opportunity to provide public comment in accordance with Section 54954.3 via the two-way telephonic or two-way audiovisual platform, and ensure the opportunity for the members of the public participating via a twoway telephonic or two-way audiovisual platform to provide public comment with the same time allotment as a person attending a meeting in person.
(2) (A) An eligible legislative body shall reasonably assist members of the public who wish to translate a public meeting into any language or wish to receive interpretation provided by another member of the public, so long as the interpretation is not disrupting to the meeting, as defined in Section 54957.95. The eligible legislative body shall publicize instructions on how to request assistance under this subdivision. Assistance may include any of the following, as determined by the eligible legislative body:
(i) Arranging space for one or more interpreters at the meeting location. (ii) Allowing extra time during the meeting for interpretation to occur. (iii) Ensuring participants may utilize their personal equipment or reasonably access facilities for participants to access commercially available interpretation services.
(B) This section does not require an eligible legislative body to provide interpretation of any public meeting, however, an eligible legislative body may elect to provide interpretation of any public meeting. (C) The eligible legislative body is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided under this subdivision. An action shall not be commenced or maintained against the eligible legislative body arising from the content or accuracy of any interpretation facilitated, assisted with, or provided under this subdivision.
(3) An eligible legislative body shall take the following actions to encourage residents, including those in underrepresented communities and non-English-speaking communities, to participate in public meetings:
(A) Have in place a system for electronically accepting and fulfilling requests for meeting agendas and documents pursuant to Section 54954.1 through email or through an integrated agenda management platform.
Information about how to make a request using this system shall be accessible through a prominent direct link posted on the primary internet website home page of the eligible legislative body. (B) (i) Create and maintain an accessible internet webpage dedicated to public meetings that includes, or provides a link to, all of the following information:
(I) A general explanation of the public meeting process for the eligible legislative body. (II) An explanation of the procedures for a member of the public to provide in-person or remote oral public comment during a public meeting or to submit written public comment. (III) A calendar of all public meeting dates with calendar listings that include the date, time, and location of each public meeting.
(IV) The agenda posted online pursuant to paragraph (2) of subdivision (a) of Section 54954.2. (ii) The eligible legislative body shall include a link to the webpage required by subparagraph (A) on the home page of the eligible legislative body’s internet website. (C) (2) (i) (A) Make An eligible legislative body shall make reasonable efforts, as determined by the legislative body, to invite groups that do not traditionally participate in public meetings to attend those meetings, which 252 CLICK HERE to Return to Agenda
may include, but are not limited to, all the following:
(I) (i) Media organizations that provide news coverage in the jurisdiction of the eligible legislative body, including media organizations that serve non-English-speaking communities. (II) (ii) Good government, civil rights, civic engagement, neighborhood, and community group organizations, or similar organizations that are active in the jurisdiction of the eligible legislative body, including organizations active in non-English-speaking communities.
(ii) (B) Legislative bodies shall have broad discretion in the choice of reasonable efforts they make under this subparagraph. No action shall be commenced or maintained against an eligible legislative body arising from failing to provide public meeting information to any specific group pursuant to this subparagraph. (c) (1) (A) The agenda for each meeting of an eligible legislative body shall be translated into all applicable languages, and each translation shall be posted in accordance with Section 54954.2. Each translation shall include instructions in the applicable language describing how to join the meeting by the telephonic or internetbased service option, including any requirements for registration for public comment. (B) The accessible internet webpage provided under subparagraph (B) of paragraph (3) of subdivision (b) shall be translated into all applicable languages, and each translation shall be accessible through a prominent direct link posted on the primary internet website home page of the eligible legislative body. (2) A translation made using a digital translation service shall satisfy the requirements of paragraph (1). (3) The eligible legislative body shall make available a physical location that is freely accessible to the public in reasonable proximity to the physical location in which the agenda and translations are posted as described in paragraph (1), and shall allow members of the public to post additional translations of the agenda in that location.
(4) The eligible legislative body is not responsible for the content or accuracy of any translation provided pursuant to this subdivision. No action shall be commenced or maintained against an eligible legislative body arising from the content, accuracy, posting, or removal of any translation provided by the eligible legislative body or posted by any person pursuant to this subdivision.
(5) For the purposes of this section, the agenda does not include the entire agenda packet. (d) This section shall not be construed to affect or supersede any other applicable civil rights, nondiscrimination, or public access laws.
(e) (c) For purposes of this section, all of the following definitions apply:
(1) (A) “Applicable languages” means languages, according to data from the most recent American Community Survey, spoken jointly by 20 percent or more of the applicable population, provided that 20 percent or more of the population that speaks that language in that city or county speaks English less than “very well.” (B) For the purposes of subparagraph (A), the applicable population shall be determined as follows:
(i) For an eligible legislative body that is a city council or county board of supervisors, the applicable population shall be the population of the city or county.
(ii) For an eligible legislative body of a special district, the applicable population shall be either of the following, at the discretion of the board of directors of the special district:
(I) The population of the county with the greatest population within the boundaries of the special district. (II) The population of the service area of the special district, if the special district has the data to determine what languages spoken by the population within its service area meet the requirements of paragraph (A). (C) If more than three languages meet the criteria set forth in subparagraph (A), “applicable languages” shall mean the three languages described in subparagraph (A) that are spoken by the largest percentage of the population.
(D) An eligible legislative body may elect to determine the applicable languages based upon a source other than the most recent American Community Survey if it makes a finding, based upon substantial evidence, that the other source provides equally or more reliable data for the territory over which the eligible legislative body exercises jurisdiction.
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(2) (1) “Eligible legislative body” means any of the following:
(A) A city council of a city with a population of 30,000 or more. (B) A county board of supervisors of a county, or city and county, with a population of 30,000 or more. (C) A city council of a city located in a county with a population of 600,000 or more. (D) The board of directors of a special district that has an internet website and meets any of the following conditions:
(i) The boundaries of the special district include the entirety of a county with a population of 600,000 or more, and the special district has over 200 full-time equivalent employees. (ii) The special district has over 1,000 full-time equivalent employees. (iii) The special district has annual revenues, based on the most recent Financial Transaction Report data published by the California State Controller, that exceed four hundred million dollars ($400,000,000), adjusted annually for inflation commencing January 1, 2027, as measured by the percentage change in the California Consumer Price Index from January 1 of the prior year to January 1 of the current year, and the special district employs over 200 full-time equivalent employees.
(3) (2) “Two-way audiovisual platform” means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic service. (4) (3) “Two-way telephonic service” means a telephone service that does not require internet access and allows participants to dial a telephone number to listen and verbally participate. (f) (d) This section shall become operative on July 1, 2026. (g) (e) This section shall remain in effect only until January 1, 2030, and as of that date is repealed.
SEC. 2. The Legislature finds and declares that Section 1 of this act, which amends Section 54953.4 of the Government Code, imposes a limitation on the public’s right of access to the meetings of public bodies or the writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution.
Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest:
This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in meetings.
SEC. 3. The Legislature finds and declares that Section 1 of this act, which amends Section 54953.4 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:
This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in meetings.
SEC. 4. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect. The facts constituting the necessity are:
In order to ensure minimum standards for public participation and notice requirements allowing for greater public participation in meetings, it is necessary for this act to take effect immediately. 254 CLICK HERE to Return to Agenda
9/30/26, 10:34 AM Today's Law As Amended - SB-1187 Open meetings. t?adb /�IVEI FORMATIO
Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites SB-1187 Open meetings. (202s-2026)
As Amends the Law Today As Amends the Law on SeP- 21, 2026 SECTION 1. Section 54953.4 of the Government Code is amended to read:
54953.4. (a) The Legislature finds and declares that public access is necessary for an informed populace. The Legislature encourages local agencies to adopt public access requirements that exceed the requirements of this chapter.
(b) (1) In addition to any other applicable requirements of this chapter, a meeting held by an eligible legislative body pursuant to this chapter shall comply with both of the following requirements:
(A) (i) (I) (ia) All open and public meetings shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform, except if adequate telephonic or internet service is not operational at the meeting location. If adequate telephonic or internet service is operational at the meeting location during only a portion of the meeting, the legislative body shall include an opportunity for members of the public to attend via a two-way telephonic service or a two-way audiovisual platform during that portion of the meeting.
(ib) (Ia) On or before July 1, 2026, an eligible legislative body shall approve at a noticed public meeting in open session, not on the consent calendar, a policy regarding disruption of telephonic or internet service occurring during meetings subject to this sub-subclause. The policy shall address the procedures for recessing and reconvening a meeting in the event of disruption and the efforts that the eligible legislative body shall make to attempt to restore the service.
(lb) If a disruption of telephonic or internet service that prevents members of the public from attending or observing the meeting via the two-way telephonic service or two-way audiovisual platform occurs during the meeting, the eligible legislative body shall recess the open session of the meeting for at least one hour and make a good faith attempt to restore the service. The eligible legislative body may meet in closed session during this period. The eligible legislative body shall not reconvene the open session of the meeting until at least one hour following the disruption, or until telephonic or internet service is restored, whichever is earlier. (le) Upon reconvening the open session, if telephonic or internet service has not been restored, the eligible legislative body shall adopt a finding by rollcall vote that good faith efforts to restore the telephonic or internet service have been made in accordance with the policy adopted pursuant to sub-sub-subclause (Ia) and that the public interest in continuing the meeting outweighs the public interest in remote public access. (II) Subclause (I) does not apply to a meeting that is held to do any of the following:
(ia) Attend a judicial or administrative proceeding to which the local agency is a party. (ib) Inspect real or personal property provided that the topic of the meeting is limited to items directly related to the real or personal property.
(ic) Meet with elected or appointed officials of the United States or the State of California, solely to discuss a legislative or regulatory issue affecting the local agency and over which the federal or state officials have jurisdiction.
(id) Meet in or nearby a facility owned by the agency, provided that the topic of the meeting is limited to items directly related to the facility.
https://leginfo.legislature.ca.gov/faces/bi11CompareClient.xhtml?bill_id=202520260SB 1187 &showamends=false 1/3 The law as amended - CLEAN VERSION
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9/30/26, 10:34 AM Today's Law As Amended - SB-1187 Open meetings. (ie) Meet in an emergency situation pursuant to Section 54956.5. (ii) If an eligible legislative body elects to provide a two-way audiovisual platform, the eligible legislative body shall publicly post and provide a call-in option, and activate any automatic captioning function during the meeting if an automatic captioning function is included with the two-way audiovisual platform. If an eligible legislative body does not elect to provide a two-way audiovisual platform, the eligible legislative body shall provide a two-way telephonic service for the public to participate in the meeting, pursuant to subclause (I). (B) All open and public meetings for which attendance via a two-way telephonic service or a two-way audiovisual platform is provided in accordance with subparagraph (A) shall provide the public with an opportunity to provide public comment in accordance with Section 54954.3 via the two-way telephonic or two-way audiovisual platform, and ensure the opportunity for the members of the public participating via a two-way telephonic or two-way audiovisual platform to provide public comment with the same time allotment as a person attending a meeting in person.
(2) (A) An eligible legislative body shall make reasonable efforts, as determined by the legislative body, to invite groups that do not traditionally participate in public meetings to attend those meetings, which may include, but are not limited to, all the following:
(i) Media organizations that provide news coverage in the jurisdiction of the eligible legislative body, including media organizations that serve non-English-speaking communities. (ii) Good government, civil rights, civic engagement, neighborhood, and community group organizations, or similar organizations that are active in the jurisdiction of the eligible legislative body, including organizations active in non-English-speaking communities.
(B) Legislative bodies shall have broad discretion in the choice of reasonable efforts they make under this subparagraph. No action shall be commenced or maintained against an eligible legislative body arising from failing to provide public meeting information to any specific group pursuant to this subparagraph. (c) For purposes of this section, all of the following definitions apply:
(1) "Eligible legislative body" means any of the following:
(A) A city council of a city with a population of 30,000 or more. (B) A county board of supervisors of a county, or city and county, with a population of 30,000 or more. (C) A city council of a city located in a county with a population of 600,000 or more. (D) The board of directors of a special district that has an internet website and meets any of the following conditions:
(i) The boundaries of the special district include the entirety of a county with a population of 600,000 or more, and the special district has over 200 full-time equivalent employees. (ii) The special district has over 1,000 full-time equivalent employees. (iii) The special district has annual revenues, based on the most recent Financial Transaction Report data published by the California State Controller, that exceed four hundred million dollars ($400,000,000), adjusted annually for inflation commencing January 1, 2027, as measured by the percentage change in the California Consumer Price Index from January 1 of the prior year to January 1 of the current year, and the special district employs over 200 full-time equivalent employees.
(2) "Two-way audiovisual platform" means an online platform that provides participants with the ability to participate in a meeting via both an interactive video conference and a two-way telephonic service. (3) "Two-way telephonic service" means a telephone service that does not require internet access and allows participants to dial a telephone number to listen and verbally participate. (d) This section shall become operative on July 1, 2026. (e) This section shall remain in effect only until January 1, 2030, and as of that date is repealed.
SEC. 2. The Legislature finds and declares that Section 1 of this act, which amends Section 54953.4 of the Government Code, imposes a limitation on the public's right of access to the meetings of public bodies or the https://leginfo.legislature.ca.gov/faces/bi11CompareClient.xhtml?bill_id=202520260SB 1187 &showamends=false 2/3 256 CLICK HERE to Return to Agenda
9/30/26, 10:34 AM Today's Law As Amended - SB-1187 Open meetings. writings of public officials and agencies within the meaning of Section 3 of Article I of the California Constitution.
Pursuant to that constitutional provision, the Legislature makes the following findings to demonstrate the interest protected by this limitation and the need for protecting that interest:
This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in meetings.
SEC. 3. The Legislature finds and declares that Section 1 of this act, which amends Section 54953.4 of the Government Code, furthers, within the meaning of paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the purposes of that constitutional section as it relates to the right of public access to the meetings of local public bodies or the writings of local public officials and local agencies. Pursuant to paragraph (7) of subdivision (b) of Section 3 of Article I of the California Constitution, the Legislature makes the following findings:
This act is necessary to ensure minimum standards for public participation and notice requirements allowing for greater public participation in meetings.
SEC. 4. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the California Constitution and shall go into immediate effect. The facts constituting the necessity are:
In order to ensure minimum standards for public participation and notice requirements allowing for greater public participation in meetings, it is necessary for this act to take effect immediately. https://leginfo.legislature.ca.gov/faces/bi11CompareClient.xhtml?bill_id=202520260SB 1187 &showamends=false 3/3 257 CLICK HERE to Return to Agenda
RESOLUTION NO. 2026 – XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, ADOPTING AMENDED AND
RESTATED RULES OF PROCEDURE FOR PUBLIC
MEETINGS OF THE CITY COUNCIL AND RELATED
FUNCTIONS AND ACTIVITIES
WHEREAS, Section 2.04.040 of the La Quinta Municipal Code and California Government Code section 54954(a) [Brown Act] require the City Council to adopt rules of procedure to govern the conduct of its meetings and any of its other functions and activities pertaining thereto; and
WHEREAS, due to changes in law, policy and/or practice, the City’s current “Rules of Procedure” are examined and updated periodically; and WHEREAS, this resolution shall supersede Council Resolution No. 2026-015, adopted on June 2, 2026, establishing the Amended and Restated Rules of Procedure for City Council Meetings and Related Functions and Activities.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows:
SECTION 1. The Amended and Restated Rules of Procedure for Public Meetings of the City Council and related functions and activities, attached hereto as “Exhibit A” and incorporated herein by reference, are hereby adopted.
SECTION 2. This Resolution supersedes City Council Resolution No. 2026-015, adopted on June 2, 2026.
SECTION 3. Corrective Amendments: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to "Exhibit A" to ensure accuracy and consistency of the text.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 6th day of October 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTACHMENT 2
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Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: October 6, 2026
________________________
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
_________________________
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
___________________________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
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Resolution No. 2026 – XXX
Rules of Procedure for Public Meetings – Amended and Restated for La Quinta City Council Adopted: October 6, 2026
EXHIBIT A
AMENDED AND RESTATED
RULES OF PROCEDURE FOR PUBLIC MEETINGS
OF THE CITY COUNCIL
AND RELATED FUNCTIONS AND ACTIVITIES
PURPOSE
The purpose and intent of the City Council in adopting the within rules shall be to provide directory guidelines relating to the conduct of the public business by or on behalf of the City Council, and in the event of any noncompliance with or violation of any provision herein, such will not be deemed to affect the validity of any action taken, unless otherwise specifically provided by law.
The rules of procedure set herein shall be in addition to the provisions of the Ralph M. Brown Act (Brown Act) [Gov. Code §§ 54950 – 54963] and all other applicable state law and La Quinta Municipal Code (LQMC) provisions. In the event of a conflict between the rules set by the City Council in this Resolution and state law, the provisions in state law shall prevail.
APPLICABILITY
Unless otherwise provided by resolution of the City Council, a city authority, or city agency, the rules of procedure outlined below apply to the following city-established entities:
La Quinta City Council
La Quinta Housing Authority
La Quinta Financing Authority
Successor Agency to the La Quinta Redevelopment Agency
1. MEETINGS
1.1 MEETING LOCATIONS:
In accordance with the Brown Act [Gov. Code § 54953.8(c)], the following are the City’s locations designated for public meetings, which allow for teleconference accessibility:
City Hall, located at 78495 Calle Tampico, La Quinta, California 92253 City Council Chamber (primary location per LQMC § 2.04.020) Study Session Meeting Room (alternative location)
Wellness Center, located at 78450 Avenida La Fonda, La Quinta, California 92253 Multipurpose Room (alternative location)
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1.2 REGULAR MEETINGS:
The City Council of the City of La Quinta shall hold regular meetings in the place specified in La Quinta Municipal Code (LQMC) § 2.04.020, on the first and third Tuesdays of each month [LQMC § 2.04.010]. The open session portion of regular meetings shall begin at 4:00 p.m.
The Closed Session portion of regular meetings, if needed, may begin between 2:00 p.m. and 4:00 p.m., or may be scheduled any time before meeting adjournment in accordance with a duly noticed agenda. The public hearing portion of the meeting shall be the time set forth in the published public hearing notice, or if none is required, the time set forth in the posted agenda.
When the day for a regular meeting of the City Council falls on a legal holiday, no meeting shall be held on that day; rather, such meeting shall be held at the same hour on the next business day unless otherwise determined by the City Council.
1.3 ADJOURNED MEETINGS:
Any meeting may be adjourned to a time, place, and date certain, but not beyond the next regular meeting. Once adjourned, the meeting may not be reconvened.
1.4 SPECIAL MEETINGS:
Special Meetings may be called by the Mayor or majority of members on 24-hour notice, as set forth in the Brown Act [Gov. Code §§ 36807 and 54956. To avoid a series of communications by a majority of members in contravention to the Brown Act [Gov. Code § 54952.2(b)], any member other than the Mayor seeking to call a special meeting shall deliver, individually and separately from other members, a request to call a special meeting, and any matter(s) to be considered therein, to the City Manager and City Clerk. If a request to call a special meeting is received by the City Manager and City Clerk by a majority of members, other than the Mayor, prior to the next regular meeting, the City Manager and City Clerk shall reschedule and call for the special meeting pursuant to the Brown Act and these Rules of Procedure. Only matters contained in the notice may be considered and no ordinances (other than urgency ordinances) may be adopted, nor may matters concerning the salaries, salary schedules, stipend, bonus or compensation paid in the form of fringe benefits, of the City Manager, any Department head, or any employee whose position is held by an employment contract, be acted upon. Notice of special meetings shall be posted in accordance with Section 1.5 below.
1.5 NOTICE OF MEETINGS. POSTING OF AGENDAS:
The City Clerk, or designee, shall post a meeting agenda in the following locations at least 72 hours before each regular meeting of the City Council [Gov. Code § 54954.2]:
a) The City’s internet website, accessible directly from the City’s home page through the “Calendar/Public Meetings” and “Public Meetings” icon links; and b) The public bulletin board, located outside, near the entrance to La Quinta City Hall, at 78495 Calle Tampico, La Quinta, California 92253.
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The City Council finds and determines that all locations are freely accessible to the public and the City Council further finds and determines that in accordance with the Brown Act [Gov. Code § 54954.2(a)(1)(B)], the City is legally required to post an agenda in only one freely accessible location and on the City’s web site. Other locations may be added as deemed appropriate. Following posting of said agenda, the City Clerk or designee, shall sign a declaration of the date and place of the posting of the said agenda and shall retain said declaration of posting as a public record as part of the City Council meeting record to which the posting relates. The provisions of this section as to place of posting and declaration of posting shall also apply to the special meeting posting requirements pursuant to the Brown Act [Gov. Code § 54956]. To the extent not required by state law, the provisions hereof are directory only.
1.6 QUORUM:
Unless otherwise provided for in the LQMC, a majority of the City Council shall be sufficient to do business and motions may be passed 2-1 if only three (3) members attend.
The following matters, however, require three (3) affirmative votes:
(a) Adoption of ordinances and resolutions;
(b) Orders for payment of money;
(c) Adoption or amendment of a specific or general plan; and (d) Any other requirement in applicable state law that requires at least a simple majority vote of the entire legislative body.
If a majority of the City Council shall be disqualified to vote on a matter by reason of actual or apparent conflict of interest, the City Council shall select by lot or other means of random selection, or by such other impartial and equitable means as the City Council shall determine, that requisite number of its disqualified members which, when added to the members eligible to vote, shall constitute a quorum.
1.7 MEETINGS TO BE PUBLIC:
Study Sessions and all regular, adjourned or special meetings of the City Council shall be open to the public, provided, however, the City Council may hold closed sessions from which the public may be excluded, which closed sessions shall only be held in accordance with the provisions of the Brown Act.
1.8 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR PUBLIC
MEETINGS OF THE CITY COUNCIL
The Brown Act [Gov. Code § 54953] authorizes the use of teleconference and telephonic accessibility for the benefit of the public and the City Council in connection with attending any public meeting, subject to compliance with the provisions of the Brown Act.
The City will facilitate teleconference and telephonic accessibility for public meetings via the Zoom webinar audio-visual platform which will be available in real-time to all participants.
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other similar medium that does not permit members to interactively speak, discuss, or deliberate on matters.
1.8.1 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR MEMBERS OF THE PUBLIC [Gov. Code § 54953.4]
(a) Effective July 1, 2026, City Council meetings shall provide an opportunity for members of the public to attend via a two-way telephonic call-in service or twoway audio-visual internet-based platform, and live webcasting. (b) Agenda shall include notice of the access means members of the public may use to attend the meeting remotely.
(c) Public comments shall not be required to be submitted in advance, and an opportunity for real-time participation shall be provided. (d) The City may require members of the public to register to attend public meetings via teleconference if an online platform, not under the control of the City Council, requires registration [Gov. Code § 54953.8(b)(5)].
1.8.2 TELECONFERENCE AND TELEPHONIC ACCESSIBILITY FOR MEMBERS OF
THE CITY COUNCIL
(a) At least a quorum of the members of the legislative body (which, for purposes of these Rules of Procedure, is the City Council) shall participate in person from a singular physical location clearly identified on the posted agenda, which shall be open to the public and within city boundaries, unless the meeting is held during a proclaimed state of emergency or local emergency, as defined.
(b) All votes taken during a teleconference meeting shall be by roll call. (c) The Any member participating via teleconference shall utilize both audio and visual technology, except for physical condition related to a disability, as defined in Gov.
Code § 12102 of Title 42 of the United States Code, resulting in a need for the member to participate off camera and only through audio technology. (d) The Any member participating via teleconference shall publicly disclose at the meeting before any action is taken whether any other individuals 18 years of age or older are present in the room with the member, and the general nature of the member’s relationship with those individuals.
(e) As long as a quorum of the City Council is meeting in-person at one physical location, up to two members of the City Council per meeting may attend via teleconference, unless the meeting(s) is conducted during a proclaimed state of emergency or local emergency. sss
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otherwise provided by state law, or the meeting(s) is conducted during a proclaimed state of emergency or local emergency.
(f) (g) Upon receipt of notification of intent to attend via teleconference from one member, the City Clerk shall forward the notice to the City Council. (g) (h) The minutes for the meeting shall identify the specific provision pursuant to which each member of the City Council relied upon to participate remotely [Gov. Code § 54953.8.3(b)]
1.8.2 (A) TRADITIONAL TELECONFERENCE AND TELEPHONIC
ACCESSIBILITY FROM A SPECIFIC REMOTE ALTERNATIVE
PHYSICAL LOCATION [Gov. Code § 54953(b)(3)]
(a) So that the City Clerk may comply with the Brown Act, one-week advance written notice to the City Clerk must be given by the member of the City Council who wishes to attend via teleconference from a specific remote physical location. The notice must include the location name and address, which must specifically include the room/suite number or other reasonably detailed description (i.e. lobby, business center, etc.), at which the teleconferenced meeting will occur. The teleconference will be conducted via an audio-video teleconference web platform. The City Clerk shall provide a teleconference link that the member must connect to in order to attend the meeting. (b) All provisions of the Brown Act shall apply to the teleconferenced meeting location, including agenda posting, public accessibility, Americans with Disabilities Act compliance, opportunity for the public to address the City Council directly, and availability of agendas.
(c) Member(s) attending by traditional teleconference from a remote physical location shall:
(1) Provide the City Clerk with a photograph showing the agenda posted at the teleconference location, or a written statement that the agenda has been posted, which the City Clerk shall retain with the original agenda packet materials; and
(2) Identify himself/herself/themselves and acknowledge whether or not members of the public are in attendance at the teleconference location.
1.8.2 (B) TELECONFERENCE DURING A PROCLAIMED STATE OF
EMERGENCY OR LOCAL EMERGENCY [Gov. Code § 54953.8.2]
The Brown Act authorizes the use of teleconference and telephonic accessibility pursuant to Gov. Code § 54953.8 during a proclaimed state of emergency or local emergency, as defined in Gov. Code § 54953.8.2(e), provided that it complies with the requirements of that section and the teleconferencing is used in either of the following circumstances:
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emergency, meeting in person would present imminent risk to the health or safety of attendees, and
(b) After a determination described in subsection (a) above is made that, as a result of the emergency, meeting in person would present imminent risk to the health and safety of attendees.
(c) If the state of emergency or local emergency remains active, in order to continue to teleconference pursuant to this section, the City Council shall, no later than 45 days after teleconferencing for the first time pursuant to this section, and every 45 days thereafter, make the following findings by majority vote:
i. The City Council has reconsidered the circumstances of the state of emergency or local emergency.
ii. The state of emergency or local emergency continues to directly impact the ability of the City Council and the public to meet safely in person. (d) The City Council is not required to provide a physical location from which the public may attend or comment.
1.8.2 (C) TELECONFERENCE DUE TO DISABILITY [Gov. Code § 54953(c)] The Brown Act authorizes the use of teleconference and telephonic accessibility for members of the City Council with a disability to attend public meetings, which shall be treated as in-person attendance at the physical meeting location for all purposes, including requiring a quorum of the City Council.
1.8.2 (D) TELECONFERENCE DUE TO JUST CAUSE
[Gov. Code § 54953.8 and § 54953.8.3]
(a) The member participating via teleconference due to “just cause” shall notify the City Council at the earliest opportunity possible, including at the start of a regular meeting, of their need to participate remotely for just cause, including a general description of the circumstances that caused this request.
(b) Remote participation due to “just cause” is limited to five (5) meetings per year, if the legislative body regularly meets twice per month, with multiple meetings held concurrently on the same day counting as an individual meeting each towards the total number of remote participations allowed.
(c) Just Cause includes the following:
i. Childcare or caregiving need of a child, parent, grandparent, grandchild, sibling, spouse, or domestic partner.
ii. Contagious illness that prevents the member from attending in-person. iii. Need related to physical or mental condition.
iv. Travel while on official business of the legislative body or another state or local agency.
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v. Immunosuppressed child, parent, grandparent, grandchild, sibling, spouse, or domestic partner of the member.
vi. Physical or family medical emergency that prevents the member from attending in-person.
vii. Military service obligations resulting in a member being unable to attend inperson because they are serving under official written orders for active duty, drill, annual training, or any other duty required.
1.9 DISRUPTION POLICY OF TELEPHONIC OR INTERNET SERVICE DURING PUBLIC MEETINGS [Gov. Code § 54953.4(b)(1)]
Senate Bill 707 [SB 707, Stats. 2025, Ch. 327] amended the Brown Act to require legislative bodies to adopt on or before July 1, 2026, a policy addressing how the agency will respond to disruptions in telephonic or internet service that prevents members of the public from attending public meetings.
1.9.1 PURPOSE
This policy establishes procedures for responding to a disruption in the telephonic or internet service that provides two-way remote access to members of the public to attend public meetings, as required by the Brown Act; and ensures transparency, public participation, and continuity of government during technology disruptions.
1.9.2 DEFINITIONS
For purposes of this policy: “Disruption” means any failure, outage, or other interruption of the City’s telephonic or internet service that prevents member of the public from attending a City Council meeting via Remote Access Service. “Remote Access Service” means any two-way telephonic service and/or any two-way audio-visual platform used to provide real-time remote public attendance for City Council meetings.
1.9.3 APPLICABILITY
This policy applies to all public meetings of the La Quinta City Council at which remote public participation is offered or required pursuant to the Brown Act.
1.9.4 PROCEDURES IN THE EVENT OF SERVICE DISRUPTION
(a) Response to Service Disruption
In the event of a disruption that prevents the City Council from broadcasting the meeting to members of the public using remote access service, the Presiding Officer or City Clerk shall:
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i. Announce immediately the disruption to the public.
ii. Recess the open session or convene the City Council in closed session, in accordance with the Brown Act.
iii. Begin efforts to diagnose and address the disruption and restore remote access service.
iv. Remain the meeting in recess for at least one (1) hour or until remote access service is restored, whichever is sooner. The recess period may be extended if restoration efforts are ongoing.
(b) Efforts to Restore Service
The City shall make good faith efforts to restore remote access service, which may include:
i. Troubleshooting internet service and teleconferencing software or platform. ii. Restarting, resetting, or replacing audio-visual equipment. iii. Attempting alternative connection mediums and methods to establish remote access service.
iv. Contacting technical support staff and/or service providers. v. Switching to back-up equipment or platforms, if available. (c) The City Clerk shall document all restoration efforts undertaken.
1.9.5 RECONVENING THE OPEN SESSION
(a) Timing
The open session may be reconvened after at least one (1) hour has elapsed from the time the disruption was announced, or upon restoring remote access service, whichever is sooner.
(b) If Remote Access Service is Restored
Upon restoring remote access service, the meeting shall be reconvened and continue in its ordinary course.
(c) If Remote Access Service is Not Restored
If remote access service is not restored after one (1) hour, the City Council may reconvene the meeting to either:
i. Adjourn the meeting; or
Continue the meeting in open session by adopting, by roll call vote, the following statement, or substantially in a similar format:
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and Activities, adopted by Council Resolution No. XXXX-XXX, and the public interest in continuing the meeting outweighs the public interest in remote public access.” 1.9.6 RECORDKEEPING
The City Clerk shall enter a brief statement into the meeting minutes, including the following:
(a) The nature and time of disruption.
(b) The restoration efforts undertaken.
(c) The time the meeting was reconvened.
(d) Any findings adopted pursuant to Section 1.9.5(c) above.
1.9.7 POLICY REVIEW AND UPDATES
This policy, adopted hereunder Section 1.9 above, may be amended by the City Council at a noticed public meeting in open session, not on the Consent Calendar.
1.10 TRANSLATION AND CAPTIONS
(a) Translation – Applicable Languages [Gov. Code § 54953.4(e)(1)(A)] The Brown Act defines “applicable languages” as “… languages, according to data from the most recent American Community Survey, spoken jointly by 20% or more of the applicable population, provided that 20% or more of the population that speaks that language in that city or county speaks English less than ‘very well.’”
Spanish has been identified as an applicable language for the City pursuant to the 2024 U.S. Census data, included as Attachment 1 hereto.
(b) Translation – Public Meetings [Gov. Code § 54953.4(b)(2)(A)] Pursuant to the Brown Act, the legislative body shall reasonably assist members of the public who request translation or interpretation during its public meeting(s), and shall publicize instructions on how to request assistance.
This statute provides that the legislative body is not responsible for the content or accuracy of any interpretation facilitated, assisted with, or provided under this subdivision [Gov. Code § 54953.4(b)(2)(C)]
In-person interpretation services require a 72-hour advance notice in order to secure a licensed professional interpreter; a 24-hour advance notice is recommended for hearing assistance special equipment.
Closed captions in English and Spanish, as well as myriads of other languages, are available through the City’s teleconference and telephonic accessibility for public meetings facilitated via the Zoom Webinar audio-visual platform, which is available in real-time to all 268 CLICK HERE to Return to Agenda
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teleconference participants.
Closed captions in English and Spanish are also available through the City’s video streaming service (Cablecast) for live and archived public meetings. (c) Translation – Agenda [Gov. Code § 54953.4(c)(1)(A)] Pursuant to Brown Act, the agenda shall be translated into all applicable languages, and each translation shall be posted in accordance with Gov. Code § 54954.2. Each translation shall include instructions in the applicable language describing how to join the meeting by the telephonic or internet-based service option, including any requirements for registration for public comments.
Effective July 1, 2026, City Council agendas only [Gov. Code § 54953.4(c)] shall be translated in Spanish which shall be published simultaneously with the English agenda and related materials pursuant to Section 1.5 above.
Subparagraph (5) of this statute specifically states “For the purposes of this section, the agenda does not include the entire agenda packet.”
(d) Translation – Internet Webpage [Gov. Code § 54953.4(c)(1)(B)] The Brown Act requires the City’s internet webpage dedicated to public meetings and accessible through a prominent direct link one the City’s website home page to include the same information translated in all applicable languages; and provides that the translation made using a digital translation service shall be satisfactory.
Effective July 1, 2026, the City’s Public Meetings webpage will list all information posted in both English and Spanish.
(e) Translated Agenda Postings [Gov. Code § 54953.4(c)(3) The Brown Act requires the City Council to make available a physical location that is freely accessible to the public in reasonable proximity to the physical location in which the agenda and translations are posted; and shall allow members of the public to post additional translations of the agenda in that location.
Subparagraph (4) of this statute specifically states: “The eligible legislative body is not responsible for the content or accuracy of any translation provided pursuant to this subdivision. No action shall be commenced or maintained against an eligible legislative body arising from the content, accuracy, posting, or removal of any translation provided by the eligible legislative body or posted by any person pursuant to this subdivision.” A disclaimer notice to this effect is posted at the top of the bulletin board as shown in the image below.
1.10 11 PUBLIC OUTREACH AND REASONABLE EFFORTS
[Gov. Code § 54953.4(b)(2) (3)(C)]
(a) Public Outreach
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The Brown Act provides for agencies to make reasonable efforts, as determined by the legislative body, to invite participation from groups that do not traditionally participate in public meetings, including non-English speaking communities.
The statute states in pertinent part “… Legislative bodies shall have broad discretion in the choice of reasonable effort they make under this subparagraph. No action shall be commenced or maintained against an eligible body arising from failing to provide public meeting information to any specific group pursuant to this subparagraph.” [Gov. Code § 54953.4(b)(2)(B)].
The City is committed to promoting transparency, accessibility, and broad public participation in its public meetings. The City currently uses a variety of communication methods to inform the public of meetings and opportunities to participate, including but are not limited to:
postings on the City’s online calendar and Public Meetings webpage; automatic email and text notifications via its Quail Mail subscription service; the City’s weekly newsletter; local publications such as The Gem; and social media platforms such as Facebook and NextDoor. (b) Reasonable Efforts Determinations
The City Council determines the following to constitute reasonable efforts to encourage participation in public meetings pursuant to the Brown Act:
(1) Media Outreach – the City may include media organizations serving the jurisdiction, including those serving non-English speaking communities, in the distribution of meeting agendas, notices, or other meeting-related materials and information, as appropriate.
(2) Electronic Access and Agenda Subscription – the City shall maintain methods for members of the public to access meeting agendas and related materials electronically, including via the City’s internet website and its permanent digital records archive (Laserfiche). Members of the public may also subscribe to the City’s Quail Mail automatic mail and text notification system to receive meeting agendas, notices, and other updates.
(3) Multi-lingual Communication – the City may use multi-lingual communication methods to increase awareness of public meetings and participation opportunities, including translated agendas, participation instructions, multi-lingual social media posts, website notices, and other communication tools, as appropriate and consistent with applicable law and available resources.
(4) Community and Organizational Outreach – the City may disseminate meeting information through existing communication channels and partnerships with community-based organizations, neighborhood groups, civic organizations, civil rights organizations, good government organizations, and organizations serving nonEnglish speaking communities, as opportunities arise and consistent with available resources.
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(5) Use of Existing Communication Channels – the City may use existing outreach methods to share meeting information and participation opportunities, including, but not limited to, the City’s website, email notifications, agenda subscription services, newsletters, social media platforms, public counters, bulletin boards, community meetings, and other established communication tools.
(6) Flexible and Evolving Methods – the City Council finds that the outreach efforts identified in this Section 1.10 are intended to provide a flexible framework for outreach and public participation. The City may modify, expand, or adjust its outreach methods over time based on available resources, evolving communication practices, changes in technology, and the needs of the community.
1.11 12 CLOSED SESSION MINUTES
Pursuant to the Brown Act [Gov. Code § 54957.2], the City Clerk of the City of La Quinta may be required to attend Closed Session of the City Council, and keep and enter in a minute book a record of topics discussed and decisions made at each meeting. Closed Session minutes, if produced, shall not be a public record subject to inspection pursuant to the California Public Records Act [Gov. Code § 7920.000 et seq.], and shall be kept confidential pursuant to the Brown Act.
2. AGENDA
2.1 ORDER OF BUSINESS:
Except as otherwise provided by law, no action or discussion shall be undertaken on any item not appearing on the posted agenda, except that members of the City Council or staff may, on their own initiative or in response to public comments, briefly respond to statements made or questions posed during the public comment period, ask questions for clarification, make a brief announcement, make a brief report on their own activities, provide a reference to staff, request staff to report back to the City Council at a subsequent meeting, or take action to direct staff to place a matter on a future agenda pursuant to Section 2.9 of these Rules of Procedure, listed below.
The order of business of each meeting shall be as contained in the Agenda prepared by the City Clerk and shall contain the following category headings:
Call to Order
Roll Call
*Public Comments on Matters Not on the Agenda (place before Closed Session) Closed Session (may be taken up before, after or during breaks in the open portion of the meeting)
*Pledge of Allegiance
*Public Comments on Matters Not on the Agenda
Confirmation of Agenda
*Announcements, Presentations, and Written Communications Consent Calendar (will include Minutes)
Business Session
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*Study Session
*Departmental Reports
*Reports and Informational Items
*Mayor and Councilmembers’ Items
*Public Comment (only needed if there is a Public Hearing(s) on the agenda) *Presentations (only needed if there is a late presentation item) Public Hearings
Adjournment
The Presiding Officer may change the order of business to accommodate participants, the City Council, staff, or consultants; expedite the meeting; or meet public hearing notice times. * These portions of the agenda shall be used for discussion and direction to staff; no formal actions are to be taken.
2.2 ELECTRONIC DISSEMINATION DELIVERY OF AGENDA AND AGENDA PACKET MATERIALS:
The agenda packet shall be made available electronically to members of the public and the legislative body at the time it is posted on the City’s website.
Barring insurmountable difficulties, the agenda packet shall ordinarily be delivered to the City Council each Thursday preceding the Tuesday meeting to which it pertains.
The agenda packet shall also be available to the public at the time it is delivered to the City Council.
2.3 ROLL CALL:
Before proceeding with the business of the City Council, the City Clerk shall call the roll of the City Council and the names of those present shall be entered in the minutes. The order of roll call shall be alphabetical with the Mayor called last.
2.4 APPROVAL OF MINUTES:
Action minutes shall be prepared after every meeting. Unless requested by a majority of the City Council, minutes may be approved as a Consent Calendar item without public reading if the City Clerk has previously furnished the City Council with a copy thereof.
2.5 PUBLIC HEARINGS:
Generally, public hearings shall be conducted in the following order:
Staff presentation of the staff report and related materials Questions of Staff by City Council
Public hearing opened by Presiding Officer
Public testimony
Public hearing closed by Presiding Officer
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Questions by City Council
Discussion by City Council
Action by City Council
Questions or comments from the public shall be limited to the subject under consideration.
In accordance with the Brown Act [Gov. Code § 54954.3, subdivision (b)], City Council may adopt reasonable regulations limiting the total amount of time allocated for public testimony on particular issues and for each individual speaker. Depending upon the extent of the agenda, and the number of persons desiring to speak on an issue, the Presiding Officer may, at the beginning of the hearing, limit testimony, but in no event to less than three (3) minutes per individual (or approximately 350 words).
A one-time additional speaker time donation of three (3) minutes (or approximately 350 words) per individual is permitted as follows: 1) the member of the public donating time must submit this in writing to the City Clerk by completing a Request to Speak form noting the name of the person time is being donated to; and 2) the member of the public donating time must be present at the time the speaker provides verbal public comments.
Members of the public who utilize a translator shall be provided at least twice of the allotted time to ensure non-English speakers receive the same opportunity to directly address the City Council.
The rules and limitations for public comments noted above shall apply to members of the public attending City Council meetings via teleconference or telephonic accessibility. “Verbal Public Comments” are defined as comments provided in the speakers’ own voice, and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Presiding Officer.
Public speakers may elect to use printed presentation materials to aid their comments; such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Presiding Officer.
Quasi-judicial hearings shall be conducted in accordance with the principles of due process, and the City Attorney shall advise the City Council in this regard.
2.6 PUBLIC COMMENT:
Pursuant to the Brown Act [Gov. Code § 54954.3], each agenda for a regular meeting shall provide an item entitled "Public Comment". The purpose of such item shall be to provide an opportunity for members of the public to directly address the City Council on items of interest to the public that are within the subject matter jurisdiction of the City Council. In order to assure that the intent of the Brown Act is carried out, three (3) minutes (or approximately 350 words) is the amount of time allocated for each individual speaker. At any time, before or 273 CLICK HERE to Return to Agenda
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