2025 DATE : 1/2/2025
I OS ANGELES COUNTY
DECLARATION LIST
CITY OF LA VERNE
KEY OF B. CITY CODE 370 (UNIMPROVED)
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0 City Council Packet - February 18, 2025
PARCEL LOCATION OWNER
2025
LOS ANGELE S COUNTY
DECLAR/\ TION LIST
CITY OF LI\ VEHNE
KEY OF B, en Y CODE 370 (UNIMPfWV EO)
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Pd')o 10 o• IU
DI\ TE: 1/2/2025
CITYfSTATE ZJP
TOTAL UNIMPROVED RECORDS 172
TOTAL RECORDS 172
City Council Packet - February 18, 2025
City of La Verne,City Council
Agenda Report
DATE: February 18, 2025
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: RESOLUTION RENEWING THE LA VERNE POLICE DEPARTMENT'S AB 481 MILITARY EQUIPMENT POLICY AND AFFIRMING ORDINANCE NO. 24- 1126.
SUMMARY
In 2022, the City Council complied with AB 481 by adopting Ordinance No. 1110, adding Section 9.10.010 - Military Equipment Use Policy to the La Verne Municipal Code. In accordance with AB 481 and La Verne Police Department Policy 701, a military equipment report must be submitted to and approved by the City Council annually for each type of military equipment for as long as the military equipment is available for use. The City Council must also review and renew the enabling ordinance annually by adopting a resolution.
RECOMMENDATION
That the City Council receive and file the staff report and adopt a Resolution approving the continuance of the La Verne Police Department Policy 701 as required pursuant to AB 481.
DISCUSSION
AB 481 became law on January 1, 2022, and is codified in Government Code sections 7070 through 7075. Per AB 481, law enforcement agencies are required to obtain approval from their respective governing body by an ordinance adopting a military equipment policy before using, acquiring, deploying, or seeking funding for any military equipment. Law Enforcement agencies are further required to submit an annual military equipment report to the governing body and make it available publicly on the department's website for as long as the equipment is available for use. Within 30 days of submitting and publicly releasing the annual report, the police department shall hold at least one well-publicized and conveniently located community engagement meeting, at which time the department should discuss the report and respond to public questions regarding the funding, acquisition or use of military equipment.
The term "military equipment" does not necessarily mean actual equipment used by the military or obtained from the military. The list of items considered "military equipment" by AB 481 includes equipment that is employed by many law enforcement agencies across the country while engaging in best practices to enhance citizen and officer safety. The use of the military equipment identified in the attached report is vital to the police department's mission of protecting the citizens of La Verne. It will continue to be strictly regulated through internal processes and oversight.
The adopted military equipment policy safeguards the public's welfare, safety, civil rights, and civil liberties. The La Verne Police Department has not discovered reasonable alternatives to
City Council Packet - February 18, 2025
Resolution Renewing the La Verne Police Department's AB 481 Military Equipment Policy and Affirming Ordinance No. 24-1126. , Page 2
items listed in Policy 701 that can achieve the same objectives of civilian and officer safety. The policy ensures that safeguards, including transparency, oversight, and accountability measures, are in place.
FISCAL ANALYSIS
The attached report outlines the fiscal impact of military equipment, including acquisition costs and annual maintenance estimates, to ensure fiscal responsibility and transparency. Current costs have been included within the Fiscal Year 2024-2025 Adopted Budget, and no additional funding is needed.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this report to ensure compliance with AB 481 and other applicable laws.
ATTACHMENTS
1. 2025 481 Report
2. Resolution Renewing AB 481 Ordinance
3. Police Department Policy 709 Military Equipment
Report Prepared By:
Travis Tibbetts, Police Captain
City Council Packet - February 18, 2025
LA VERNE POLICE DEPARTMENT
2025 ANNUAL MILITARY
EQUIPMENT REPORT
Annual Milit2nt Report 2025
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 2 Executive Summary
On September 30, 2021, the Governor of the State of California approved AB-481 requiring law enforcement agencies to obtain approval of the applicable governing body (Mayor and City Council), by adoption of a military equipment use policy. The Department is required to seek City Council approval of their military equipment use procedure by ordinance at a regular open meeting prior to taking certain actions relating to the funding, acquisition, or use of military equipment, as defined.
The bill allows the governing body to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it determines that the military equipment meets specified standards. The ordinance is subject to the annual City Council review to determine whether, based on an annual military equipment report, the standards set forth in the approving ordinance have been met. The City Council may renew the authorizing ordinance, disapprove authorization for particular military equipment where standards have not been met, or require modifications to the military equipment use procedure to address any non-compliance with standards.
Finally, the bill requires publication of the military equipment use procedure and the annual military equipment report on the Department’s website. The military equipment use procedure must be posted on the website at least 30 days prior to the Council meeting.
AB-481, Section 7072 states the following:
(a) A law enforcement agency that receives approval for a military equipment use policy pursuant to Section 7071 shall submit to the governing body an annual military equipment report for each type of military equipment approved by the governing body within one year of approval, and annually thereafter for as long as the military equipment is available for use. The law enforcement agency shall also make each annual military equipment report required by this section publicly available on its internet website for as long as the military equipment is available for use. The annual military equipment report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment. (3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
(b) Within 30 days of submitting and publicly releasing an annual military equipment report pursuant to this section, the law enforcement agency shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 3 In addition to maintaining the highest levels of public safety, the La Verne Police Department is committed to transparency, public trust, community partnerships, and compliance with the law. As such, the Department has authored the following 2025 Annual Military Equipment Report in accordance with annual reporting requirements set forth in AB- 481.
Definitions
Pursuant to AB-481, the following definitions are applicable only to the Department’s current military equipment inventory and potential future military equipment acquisitions for operational needs. (For a more detailed list, refer to Government Code section 7070, for “military equipment” as defined within the Assembly Bill.) “Governing body” means the La Verne City Council and Mayor. “Military equipment” means the following:
1. Unmanned, remotely piloted, powered aerial or ground vehicles. This definition applies to the Department’s inventory of small Unmanned Aircraft Systems (sUAS) and SWAT robots.
2. Armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this definition. This definition applies to all of the Department’s inventory of Lenco Bearcats.
3. Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. This definition applies to all of the Department’s inventory of Command and Control Vehicles, including but not limited to the following:
a) Mobile Command Post Vehicle
4. Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this definition. This definition applies to all of the Department’s inventory of breaching shotguns, and breaching shotgun rounds, which are all maintained by the SWAT Team.
5. Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this definition. This definition applies to all of the Department’s inventory of .50 caliber sniper rifles, which are all maintained by the SWAT unit.
6. Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this definition.
7. Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to sworn members. This definition applies to all of the Department’s inventory of rifle caliber carbines, sniper rifles, and associated ammunition.
8. Any firearm or firearm accessory that is designed to launch explosive projectiles.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 4 9. “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service- issued handheld oleoresin capsicum pepper spray. This definition applies to all of the Department’s inventory of flashbangs, pepper ball launchers and related ammunition. Additionally, this definition applies to all of the Department’s inventory of various chemical agents and chemical agent delivery systems maintained by the SWAT Unit. These delivery systems are capable of dispersing chemical agents via burning, expulsion, liquid, or fog.
10. Long Range Acoustic Device (LRAD).
11. The following projectile launch platforms and their associated munitions: 40mm projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons. This definition applies to all of the Department’s inventory of 40 mm projectile launchers to include 40 mm multi-launchers and bean bag shotguns and associated munitions. This definition also applies to the Department’s inventory of SIM ammunition and SIM modified weapons utilized by the SWAT Unit, In-Service Training Unit, and Police Academy for training.
12. “Military equipment” does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
“Military equipment use policy” refers to the La Verne Police Department Procedure and means a publicly released, written document governing the use of military equipment by the Department that addresses, at a minimum, all of the following:
1. A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
2. The purposes and authorized uses for which the Department proposes to use each type of military equipment.
3. The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment.
4. The legal and procedural rules that govern each authorized use.
5. The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any sworn member is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy.
6. The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
7. The procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the Department will ensure that each complaint, concern, or question receives a response in a timely manner.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 5 Summary of Military Equipment
The inventory of military equipment, particularly consumable material (ammunition, diversionary devices, Extended Range Impact Weapon –ERIW munitions, etc.) fluctuates regularly. This is based on a variety of factors including but not limited to operational usage, operational deterioration, training, maintenance, and expiration and replenishment guidelines. The La Verne Police Department is committed to transparency in disclosing its military equipment inventory and related information to our community and elected officials in compliance with the law. The Department strives its utmost to provide the most accurate military equipment inventory and information at the time of this report’s publication.
The following are the various types, descriptions, and guidelines for usage of military equipment currently employed by the La Verne Police Department: (*NOTE: The manufacturer descriptions and source photos contained within are referenced via publicly accessible website source citations.
Small Unmanned Aircraft Systems
Small Unmanned Aircraft Systems (sUAS): An unmanned aircraft of any type that is capable of sustaining directed flight, whether pre-programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.
Capability: sUAS can support first responders in any hazardous incident which would benefit from an aerial perspective.
These uses could include search and rescue, barricaded suspects or high -risk tactical operations, disaster response, and video and photographic documentation of crime scenes.
Usage: Only those officers who have a Remote Pilot Certification from the FAA (Part 107) are able to operate the department’s sUAS. Department personnel may operate the sUAS under the direct supervision of a certified Remote Pilot. The authorized use of sUAS is governed in the La Verne Police Departments Policy Manual section 606.
Training Requirements: Training requirements for the operation of sUAS are outlined in the La Verne Police Departments Policy Manual section 606.
Fiscal Impact: $3,000 annual maintenance
Lifespan: Approximately five (5) years.
The Department currently possesses the following types of sUAS:
DJI Matrice 210
(Current Quantity: 1)
Manufacturer: DJI
Manufacturer Description: The ultimate platform for aerial productivity combines a rugged design and simple configurability to work as a solution for a variety of industrial applications. Improvements to the M200 Series V2 enhance intelligent control systems, flight performance, and add flight safety and data security features.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 6 DJI Mavic 2 Enterprise Dual
(Current Quantity: 1)
Manufacturer: DJI
Manufacturer Description: Designed to empower a new generation of workers, the Mavic 2 Enterprise is the ultimate expression of a tool that delivers beyond expectation to meet current workplace challenges and future demands.
EVO II PRO V3
(Current Quantity: 1)
Manufacturer: Autel
Manufacturer Description: The Autel Evo II Pro V3 is equipped with 19 sensors that offer 360-degree obstacle avoidance. The Autel Smart Controller with SkyLink
2.0 transmission guarantees long-distance operations from up to 10km away and enhances anti-interference abilities with triple band frequency hopping. With Sony's new 20 megapixel 1-inch CMOS image sensor, the EVO II Pro V3 supports up to 6K video with greater dynamic range, stronger noise suppression, and higher frame rates. The Autel Evo II Pro V3 has been outfitted to allow it to be tethered to a continuous power source.
Loki MK2
(Current Quantity: 1)
Manufacturer: Sky Hero
Manufacturer Description: LOKI is intended for close quarter, indoor and outdoor tactical scouting missions, and features a highly sensitive Night-Day + IR sensor camera giving it the ability to fly and see in complete darkness.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 7 Small Unmanned Tracked Robots
Small Unmanned Tracked Robots: An unmanned tracked robot of any type that is capable of being remotely controlled as well as all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.
Capability: Designed for rapid tactical missions, the robot is simple to operate and quick deploy for searching rooms, hallways, stairwells and confined spaces. Unmanned machine operating on the ground to enhance the safety to the community and officers. Also used to remotely gain visual data, deliver a phone, open doors, disrupt packages, and clear buildings.
Usage: Only assigned officers who have completed the required training shall be permitted to operate the robot(s). Use is established by the field officer(s) requiring the equipment.
Training requirements: Officers authorized to operate tracked robots are required to successfully complete a classroom and practical application training in the use of the robots. Additionally, officers train yearly on safe robot deployment in a variety of operational settings.
Fiscal Impact: $500 annual maintenance
Lifespan: Lifespan varies on operational usage and wear.
The Department currently possesses the following types of Small Unmanned Tracked Robots:
SIGYN MK1
(Current Quantity: 1)
Manufacturer: Sky Hero
Manufacturer Description: SIGYN is a 4-wheeled micro robot with the ability to operate almost silently, in complete darkness, and in a GPS, WiFi, and cellular denied environment. Featuring multiple IR LEDs and dual day-night cameras with a 150-degree view, SIGYN provides a clear view in virtually any lighting conditions.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 8 Armored Vehicle (BearCat)
BearCat: A 4X4, wheeled, armored personnel carrier capable of providing high ballistic protection, cover, limited breaching capability, and transport of officers and/or civilians at critical incidents and high-risk tactical operations.
Capability: BearCats can support first responders in any hazardous, high risk, or critical incident which would benefit from having a vehicle that provides a high level of ballistic protection.
Usage: The use of an armored vehicle shall only be authorized by a watch commander or SWAT commander, based on specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
Training requirements: La Verne Officers authorized to operate the Bearcat are required to undergo a period of instruction, and a driving assessment.
Fiscal Impact: $6,000 annual maintenance
Lifespan: Approximately 20-years depending on operational usage and wear.
The Department currently possesses the following Armored Vehicle:
BearCat G3 – 4 Door Model
(Current Quantity: 1)
Manufacturer: Lenco
Manufacturer Description: The Lenco BearCat G3 is the standard tactical armored vehicle for special operations units within the US Law Enforcement community. The G3 has excellent on-road driving characteristics and maneuverability in tight urban settings.
The large floor plan seats 10–12 fully equipped officers with a long list of tactical features only found on the Lenco BearCat line of armored SWAT vehicles for Police and Government.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 9 Mobile Command Vehicles
Mobile Command Vehicles: Completely self-contained command posts designed to provide the Incident Commander with a mobile base of operation.
Capability: As a mobile base of operation, these vehicles contain specialized command, control, and communications equipment to assist with this mission.
Usage: Mobile Command Vehicles are to be utilized as an Incident Command Post for planned or unplanned events. As a mobile base of operation, the vehicle contains specialized command, control, and communications equipment to assist with a mission.
Training requirements: La Verne Officers authorized to operate the Mobile Command vehicle are required to undergo a period of classroom instruction, and a driving assessment.
Fiscal Impact: $6,200 in annual maintenance
Lifespan: Dependent on operational usage and wear.
The Department currently possesses the following types of Mobile Command Vehicles:
Area D, Mobile Command Vehicle
(Current Quantity: 1)
Manufacturer: Universal Eagler Mobile Command Vehicle
Manufacturer Description: A custom- built mobile command post vehicle with multiple forms of communication ability as well as Computer Aided Dispatch capabilities.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 10 Breaching Shotguns and Breaching Ammunition
Breaching Shotguns and Breaching Ammunition: During crisis situations, it may become necessary for a SWAT team to facilitate an entry into a target location. It is critical the point of entry is breached quickly and as safely as possible. A quick and effective breach is one key to a successful tactical mission. In some instances, a breach initiated by a breaching shotgun loaded with specialized breaching rounds may be required to provide an added degree of safety and tactical advantage in order to accomplish a mission.
Specialized Breaching Rounds, also referred to as “TKO” rounds, are frangible and are designed break into a powder form upon impact with a solid object (i.e. dead bolt lock, door frame, etc.) The Department possesses a limited inventory of Breaching Shotguns and Breaching Shotgun Ammunition. Breaching Shotguns are to be used exclusively by trained members of the SWAT Unit.
Capability: Shotgun breaching, the use of a breaching shotgun to affect a breach, can be an effective option in SWAT Unit tactics. An effective breach is a design where the least amount of breaching shotgun rounds are used and still accomplishes its goal. An effective shotgun breach can defeat fortified doors and locks. Effective breaching techniques allow tactical officers immediate entry with minimal risk to victims, officers, and suspects.
Usage: Breaching shotguns are to be exclusively used by the SWAT Unit. Breaching shotguns are used to breach doors expeditiously and can be used in response to barricaded suspects, hostage rescue incidents, and active shooters. Breaching shotguns are considered firearms and can be utilized as such.
Training requirements: La Verne SWAT Officers that are trained in the use of breaching shotguns must successfully complete an approved SWAT Academy. Furthermore, SWAT Officers must undergo regular extensive classroom and live fire proficiency training in its application.
Fiscal Impact: $400 annually (Ammunition)
Lifespan: Dependent on operational usage and wear.
The Department currently possesses the following types of breaching shotguns:
870 Breaching Shotgun
(Current Quantity: 1)
Manufacturer: Remington
Manufacturer Description: 12 Gauge pump shotgun used to breach door locks or hinges during tactical operations.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 11 The Department currently possesses the following types of breaching shotgun rounds:
TKO 12-Gauge Breaching Rounds
(Current Quantity: 20 Rounds)
(Used During 2024: 24 Rounds-Training)
Manufacturer: Defense Technology
Lifespan: 5 Years
Manufacturer Description: The 12-Gauge TKO Breaching Round is a 12-Gauge shell loaded with a compressed zinc slug, utilizing smokeless powder as a propellant. This is a widely used method to breach door locks or hinges for entry during tactical operations. When properly deployed, the TKO is capable of defeating door lock mechanisms, doorknobs, hinges, dead bolts, safety chains, and pad locks on both wooden or hollow core doors.
Upon impact with the target, the zinc slug disintegrates into a fine powder eliminating fragmentation.
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City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 12 Patrol Rifles
Patrol Rifles: A semi-automatic shoulder-fired long gun that fires a rifle caliber cartridge. The Department-approved patrol rifle weapon system is designed to fire a .223/5.56 caliber projectile.
Capability: The rifle caliber carbine provides officers the ability to engage hostile suspects at distances generally greater than the effective distance of their handguns. Additionally, patrol rifles offer advantages over handguns, such as increased accuracy potential and the ability to defeat soft body armor. These weapons platforms are not appropriate for every situation.
Usage: The usage guidelines for the patrol rifles are outlined in La Verne Police Departments Policy Manual section 300 and 307.
Training Requirements: The training requirements and use of the patrol rifles are outlined in La Verne Police Departments Policy Manual section 307. For the SWAT Unit, the Patrol rifle is the primary weapons system utilized by the team.
SWAT Operators are required to successfully complete a SWAT Academy consisting of extensive firearms training with the patrol rifle. While assigned to the SWAT Team, SWAT O perators are required to participate in regular rifle training, entry and movement training, and consistent weapons qualifications to maintain proficiency with the patrol rifle.
Lifespan: Barrel life approximately at 12,000 rounds
Fiscal Impact: $1,500 annual maintenance
The Department currently possesses the following types of patrol rifles:
M4 Commando (Current Quantity: 23)
Manufacturer: Colt Manufacturing LLC
Manufacturer Description: Throughout the world today, Colt's reliability, performance, and accuracy provides our Armed Forces with the confidence required to accomplish any mission. Colt's LE6920 series shares many features of its combat- proven brother, the Colt M4.
-Scheduled to be replaced by the below-listed Daniel Defense patrol rifle, which was purchased in 2023.
DDM4 V7S (Current Quantity: 26)
Manufacturer: Daniel Defense LLC
Manufacturer Description: The DDM4 V7S firearm is based on a configuration that we've been providing to law enforcement as well as civilian users who demand a lightweight, durable, and dependable rifle. Built around a free-floating, The V7 S delivers optimal maneuverability, reliability, accuracy, and terminal ballistics using a wide variety of ammunition. The independently ambi-GRIP-N-RIP Charging Handle accommodates left- and right-handed shooters. This rifle also comes with the ergonomic Daniel Defense Buttstock and Pistol grip.
-Scheduled to replace the above-pictured Colt Commando patrol rifle.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 13 .223 or 5.56mm Rifle Ammunition
.223 Caliber or 5.56mm Rifle Ammunition: Rifle ammunition manufactured specifically for rifles chambered in
5.56mm or .223 Remington. Currently there are two types of .223/5.56mm caliber rifle ammunition in use operationally by the Department.
Capability: .223 caliber or 5.56mm rifle ammunition used in conjunction with a patrol rifle provides officers the ability to engage hostile suspects at distances generally greater than the effective distance of their handguns. Rifle ammunition fired from Department patrol rifles offer advantages over handguns, such as increased accuracy potential and the ability to defeat soft body armor but are not appropriate for every situation.
Usage: The usage guidelines for .223 caliber or 5.56mm ammunition used in conjunction with the patrol rifle are outlined in La Verne Police Departments Policy Manual section 307.
Training Requirements: The training requirements for .223 and 5.56mm ammunition used in conjunction with the patrol rifle are outlined in La Verne Police Departments Policy Manual section 307.
Lifespan: 10-year shelf life.
Fiscal Impact: $5,450 annual purchase allocation
The Department currently possesses the following types of .223 caliber or 5.56mm rifle ammunition:
Winchester-Ranger .223 Remington 55 grain, pointed soft point (Current Quantity: 12,000 Rounds)
(Used During 2024: 3,000 Rounds-Training)
Manufacturer: Winchester
Manufacturer Description Ballistic properties and terminal effectiveness of Winchester Ranger law enforcement ammunition are monitored and controlled throughout manufacturing, quality control and test process.
Winchester-Target & Practice .5.56mm 55 grain, full metal jacket (Current Quantity: 41,000 Rounds)
(Used During 2024: 21,000 Rounds-Training)
Manufacturer: Winchester
Manufacturer Description: Winchester Target and Practice 5.56x45mm NATO 55 Grain FMJ Centerfire Rifle Ammo gives you performance ammunition for high-volume shooting.
Loaded with FMJ spitzer bullets, this is ideal ammo for semi-auto rifles and carbines, including the AR-15, as well bolt-action rifles. Winchester USA Centerfire Rifle Ammo is loaded with premium components to ensure reliable function in self-defense situations,
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City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 14 Sound Moderating Muzzle Attachments (Suppressors)
• Suppressor: A suppressor is used to muffle and distort the sound of a firearm as it is fired. The use of a suppressor prevents an officer from hearing loss during a shooting. Communication between officers is essential during a critical incident response and use of these devices aids in maintaining communication during critical incidents. The equipment is used in accordance with department Firearms Policy. • Usage: In addition to State and Federal use of force and firearm legislation and State Government Code sections §7070-7075, the use of firearm suppressors shall conform to all relevant City of La Verne and La Verne Police Department policies, including but not limited to Firearms policies. • Training Requirements: Officers must successfully complete bi-yearly rifle qualification and regularly required firearms training.
• Lifespan: Life approximately at 10,000 rounds
• Fiscal Impact: $1,000 annual maintenance
The Department currently possesses the following types of Sound Moderating Muzzle Attachments (Suppressors):
Suppressors
(Current Quantity: 18)
Manufacturer: Huxwrx
Manufacturer Description: Lightweight and long-lasting, the FLOW 556 Ti is the latest advancement in Flow-Through® technology. Entirely 3D-printed with Grade 5 titanium, the FLOW 556 Ti is the quietest full-size 5.56 dedicated suppressor to come from HUXWRX Safety Co. without sacrificing quality, longevity, durability, or functionality.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 15 Diversionary Devices (Flashbangs)
Diversionary Devices aka Flashbangs: Canisters that emit a loud noise and bright light.
Capability: Diversionary Devices are capable of releasing large amounts of stored energy in the form of heat, light, pressure, and noise. They are intended to temporarily distract, confuse, and disorient subjects. They can also be used as “attention-getting” devices.
Usage: Diversionary Devices are to be used exclusively by the SWAT Unit. Diversionary Devices can be used in high-risk tactical operations as an attention getting device. They can also be used during high-risk warrants, hostage rescue incidents, and some mobile field force incidents to provide an added degree of officer safety by disorienting subjects.
Training Requirements: SWAT Operators must successfully complete a SWAT Academy and are subject to ongoing extensive classroom and practical application training in the use of the Diversionary Devices. Additionally, once a year SWAT Operators must recertify in the legal and practical use of Diversionary Devices.
Fiscal Impact: $1,200 Annual purchase
Lifespan: Five (5) year shelf life.
The Department currently possesses the following types of Diversionary Devices:
CTS 7290-2 2 Bang Low Roll
(Current Quantity: 12)
(Used During 2024: 0; Purchased at the end of 2024)
Manufacturer: Combined Tactical Systems
Manufacturer Description This is a non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with an intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high risk arrest situations.
Distraction Device; Reloadable Body; 8933
(Current Quantity: 6)
(Used During 2024: 6)
Manufacturer: Defense Technology
Manufacturer Description The Low Roll® Distraction Device® is a reloadable gun steel body with hex design. This newest version of the first reusable non-bursting canisters limits movement and rolling once deployed.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 16 Chemical Agents and Chemical Agent Delivery Devices
Chemical Agents and Chemical Agent Delivery Devices: Compounds, devices, and delivery systems are utilized by SWAT. Compounds can include irritants such as Chlorobenzalmalononitrile (CS) or an inflammatory agent such as Oleoresin Capsicum (OC) or Pava (synthetic OC). Chemical agents can be liquid, powder, or gaseous. Delivery systems can be pyrotechnic, blast dispersion, OC Fogger, or aerosol.
Chemical agent delivery devices consist of the following:
Gas Ram: A metal device resembling a hand-held pointed battering ram that can be loaded with a chemical agent canister. The gas ram can be used to introduce chemical agents into a location by piercing the wall, door, or roof of a structure.
Burn Safe: A metal cylindrical container designed to contain a pyrotechnic chemical agent canister and reduce fire hazard upon deployment into a structure.
Capability: Depending on the delivery method, chemical agents are capable of being introduced in close proximity or from a distance. Depending on the type of delivery system and/or quantity, chemical agents can be used to saturate individual suspects, violent crowds, or areas of varied size.
Usage: Chemical agents are to be used exclusively by the SWAT Unit. Generally, during high-risk tactical incidents chemical agents can be used to dislodge a suspect from a stronghold location with the least possible danger to citizens, police, and the suspect. Chemical agents can also be used to prevent an armed suspect from accurately firing at citizens and/or officers. They can also be used in limited instances during civil unrest when objectively reasonable to defend against a threat to life or serious bodily injury to any individual, including the officer, or to bring an objectively dangerous and unlawful situation safely and effectively under control. See Penal Code 13652.
Training Requirements: SWAT Operators authorized in the use of chemical agents have completed extensive chemical agent training upon successfully completing a SWAT academy. SWAT Operators receive regular training on the deployment and use of chemical agents. SWAT Operators are required to pass annual qualifications with the use of chemical agents and chemical agent delivery systems in order to maintain proficiency.
Fiscal Impact Delivery System: $1,500 annual purchase.
Fiscal Impact Canisters and Munitions: $3,500 annual purchase Lifespan: Five (5) year shelf life.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 17 The Department currently possesses the following types of chemical agents:
Chemical Agent CS Canister #2 – Model 1072 SPEDE-HEAT Continuous Discharge Chemical Grenade CS
(Current Quantity: 4)
(Quantity Used in 2024: 8)
Manufacturer: Defense Technology
Manufacturer Description: The Spede-Heat CS Grenade is a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom.
Chemical Agent CS Canister #3 – Model 1082 Riot Control Continuous Discharge Grenade CS
(Current Quantity: 6)
(Quantity Used in 2024: 6)
Manufacturer: Defense Technology
Manufacturer Description: The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd.
The volume of smoke and agent is vast and obtrusive.
Chemical Agent CS Canister #98 – Model 1016 Pocket Tactical Grenade CS (Current Quantity: 3)
(Quantity Used in 2024: 9)
Manufacturer: Defense Technology
Manufacturer Description: The Pocket Tactical CS Grenade is small, and lightweight. The
0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This is a launchable grenade; however, it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical grenade.
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City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 18 Chemical Agent OC Canister – Model 1070 SPEDE-HEAT Continuous Discharge Chemical Grenade OC
(Current Quantity: 4)
(Quantity Used in 2024: 2)
Manufacturer: Defense Technology
Manufacturer Description: The Spede-Heat OC Grenade is a high volume, continuous burn it expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom.
Chemical Agent OC Canister – Model 1080 Riot Control Continuous Discharge Grenade OC
(Current Quantity: 6)
(Quantity Used in 2024: 0)
Manufacturer: Defense Technology
Manufacturer Description: The Riot Control CS Grenade is designed specifically for outdoor use in crowd control situations with a high-volume continuous burn that expels its payload in approximately 20-40 seconds through four gas ports located on the top of the canister. This grenade can be used to conceal tactical movement or to route a crowd.
The volume of smoke and agent is vast and obtrusive.
Chemical Agent OC Canister – Model 1019 Pocket Tactical Grenade OC (Current Quantity: 4)
(Quantity Used in 2024: 2)
Manufacturer: Defense Technology
Manufacturer Description: The Pocket Tactical CS Grenade is small, and lightweight. The
0.9 oz. of active agent will burn approximately 20-40 seconds. At 4.75 in. by 1.4 inches in size, it easily fits in most tactical pouches. This is a launchable grenade; however, it is normally used as a signaling or covering device. Though this device is slightly over four inches in length, it produces a smoke cloud so fast it appears to be an enveloping screen produced by a full-size tactical grenade.
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City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 19 Ferret 40mm Powder Barricade Round CS – Model 2292
(Current Quantity: 4)
(Quantity Used in 2024: 8)
Manufacturer: Defense Technology
Manufacturer Description: The Ferret 40 mm Barricade Penetrating Round is filled with a CS powder chemical agent. It is a frangible projectile that is spin stabilized utilizing barrel rifling. It is non-burning and designed to penetrate barriers. Primarily used to dislodge barricaded subjects, it can also be used for area denial. Primarily used by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impact the nose ruptures and instantaneously delivers the agent payload inside a structure or vehicle.
Ferret 40mm Liquid Barricade Penetrator Round, OC – Model 2260 (Current Quantity: 6)
(Quantity Used in 2024: 0)
Manufacturer: Defense Technology
Manufacturer Description: The Ferret 40mm Round is non-burning and suitable for indoor use. Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.
In a tactical deployment situation, the 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort and/or incapacitation of potentially violent or dangerous subjects.
Pan Ho 2292
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 20 Pepper Ball Launchers and Pepper Ball Munitions
Pepper Ball Launchers and Pepper Ball Munitions: A non-lethal munitions system that employs paint ball launchers to fire “pepper balls” that contain powdered OC in place of the paint. The pepper ball delivery system combines chemical agent exposure with kinetic energy impact to aid in its effectiveness in addressing armed and/or violent individuals or crowds. Pepper ball munitions also include glass breaking rounds and marking rounds.
Capability: Pepper ball launchers give officers the ability to address an armed and/or violent suspect(s) with a non-lethal munition that delivers both chemical agent and kinetic energy impact. This combination can be extremely effective in gaining compliance or reducing threat potential with an armed and/or violent suspect(s). Due to its design, pepper balls can be delivered from a larger standoff distance allowing for an added degree of officer safety. Its high round capability and accuracy allow for its use in a wide variety of operational environments.
Usage: Pepper ball launchers and pepper ball munitions are to be used exclusively by the SWAT unit. Pepper ball launchers and pepper ball munitions can be used to address armed and/or violent individuals or crowds, limited instances of violent civil unrest consistent with Penal Code section 13652, suicidal individuals, and individuals believed to possess or have immediate access to a deadly weapon. Pepper ball munitions can be effective in driving suspects from confined spaces or vehicles. The use of pepper ball munitions is only authorized under certain circumstances and is contingent on the approval of a SWAT supervisor absent exigent circumstances.
Training Requirements: La Verne Officers must be trained in the use of the Pepper ball launcher and undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the Pepper ball launcher must pass annual qualifications to maintain proficiency.
Fiscal Impact:
Lifespan: Pepper Ball Launcher – Dependent on operational usage and wear.
Pepper Ball Munitions – Approximately three (3) year shelf life.
The Department currently possesses the following pepper ball launcher and pepper ball munitions:
Tippman FT-12 Pepper Ball Launcher
(Current Quantity: 3)
Manufacturer: Tippman
Manufacturer Description: The Tippmann FT-12 paintball marker incorporates modular internals to help reduce maintenance time by 75 percent. The FT-12 is a groundbreaking rental marker for field owners that can be serviced in less than 60 seconds without tools. The FT-12 is a compact marker with an ergonomically positioned front vertical grip, which is ideal for a wide range of players. The marker’s patent-pending design makes gaining access to internals significantly easier – simply degas the marker, unscrew the barrel, push the unlock button on the collar, remove the barrel nut and flip the top half of the receiver off. Once inside, the modular layout of the FT-12 allows for incredibly fast and worry-free access to all key parts.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 21 PepperBall Live-X – Projectile Pepper Ball Munition
(Current Quantity:3,000)
(Quantity used in 2024: 250)
Manufacturer: PepperBall
Manufacturer Description: Our most potent and powerful concentration of PAVA pepper powder. One round of LIVE-X contains the equivalent to 10 regular PepperBall rounds.
PepperBall Inert – Projectile Pepper Ball Munition
(Current Quantity: 1100)
(Quantity used in 2024: 300)
[*NOTE: This projectile is utilized for training purposes only and contains no chemical agent.]
Manufacturer: PepperBall
Manufacturer Description: Containing a harmless, scented powder, this projectile is best suited for training, qualifications, and direct impact when chemical exposure is not desired.
PepperBall Glass Breaker – Projectile Pepper Ball Munition (Current Quantity: 10)
(Quantity used in 2024: 0)
[*NOTE: This projectile is utilized for glass breaking applications only.] Manufacturer: PepperBall
Manufacturer Description: Used to break side glass of vehicles and residential glass windows.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 22 PepperBall Dye Marking – Projectile Pepper Ball Munition (Current Quantity: 150)
(Quantity used in 2024: 0)
[*NOTE: This projectile is utilized for marking of violent offenders only.] Manufacturer: PepperBall
Manufacturer Description: Used to mark violent offenders with a green paint for easy recognition. The ball does not contain any chemical agent.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 23 40mm Launchers
40mm Launchers (Projectile Launch Platforms): A single shot or multi-shot Extended Range Impact Weapon (ERIW) launcher capable of firing a variety of 40mm rounds (40mm launchers are considered “Projectile Launch Platforms” under AB-481).
Capability: 40mm launchers are capable of firing a variety of munitions with a maximum effective range of one hundred twenty (120) feet. 40mm launchers can deliver 40mm munitions in the form of chemical agents, sponge baton rounds, or combined use sponge baton OC chemical agent rounds.
Usage: 40mm launchers utilized with less lethal sponge baton rounds are may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. 40mm launchers utilized with less lethal sponge baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon, within the force guidelines of Use of Force Policy 300.
The main objectives that officers attempt to achieve in using an ERIW on a subject exhibiting any of the aforementioned criteria are to effect an investigative detention or arrest; control a subject who is in lawful custody; prevent an escape; or protect the officer, the subject, or another person from injury or death. 40mm single launchers combined with less lethal 40mm sponge baton rounds are authorized to be used by any officer that has been trained in its use and maintains current ERIW qualifications.
Training Requirements: Officers that have been trained in the use of the 40mm single launcher undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the 40mm single launcher must pass annual ERIW qualifications to maintain proficiency.
Fiscal Impact Launchers: $1200 annual maintenance (Units purchased 2023 & 2024) Lifespan: Penn Arms 40mm Launchers – Lifespan varies on operational usage and wear.
Defense Technology 40mm Launchers – Lifespan varies on operational usage and wear.
The Department currently possesses the following types of 40mm launchers:
Penn Arms – Model PGL 65-40 (40mm Multi-shot Launcher)
(Current Quantity: 1)
Manufacturer: Penn Arms
Manufacturer Description: A 40mm pump-action advance magazine drum launcher with a fixed stock and combo rail. It has a six-shot capacity and rifled barrel. Features include:
Double-action trigger, trigger lock push button and hammer lock safeties.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 24 Def Tech – Model 1426 (40 mm Single Shot Launcher)
(Current Quantity: 10)
Manufacturer: Defense Technology
Manufacturer Description: The 40LMTS is a tactical 40mm single shot launcher that features an adjustable Integrated Front Grip (IFG). The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length.
40mm Ammunition
40mm Ammunition: The 40MM ERIW round is a sponge baton cartridge. The sponge round has a blue-colored nose with a black base. The casing is stainless.
(*NOTE: For a description and inventory of 40mm and 37mm Chemical Agents munitions, see Chemical Agents section.) Capability: 40mm ERIW direct impact rounds are capable of impacting a suspect at a maximum effective range of one hundred twenty (120) feet.
Usage: 40mm ammunition used in conjunction with 40mm launchers may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. 40mm ammunition used in conjunction with 40mm launchers may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.
40mm ammunition used in conjunction with 40mm launchers are authorized to be used by any officer that has been trained in its use and maintains current ERIW qualifications.
Fiscal Impact 40mm Rounds: $4,000 annual training.
Lifespan: Five (5) year shelf life.
The Department currently possesses the following types of 40mm direct impact ammunition:
Direct Impact 40mm CS Crushable Foam Round – Model 6322 (Current Quantity: 107)
(Quantity Used in 2024: 21)
Manufacturer: Defense Technology
Manufacturer Description: The 40mm Direct Impact munition is a point-of-aim, point-of- impact direct-fire round. An excellent solution whether you need to incapacitate a single subject or control a crowd.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 25 Beanbag Shotguns
Beanbag Shotguns: This ERIW is a standard Remington Model 870, 12-gauge shotgun that has been modified with an orange stock and fore-end.
Capability: Beanbag shotguns are capable of firing a 12-gauge beanbag round with a maximum effective range of sixty (60) feet.
Usage: Beanbag shotguns utilized with beanbag rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior, as defined in Department Use of Force Policy 300. Beanbag shotguns utilized with beanbag rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.
Training Requirements: Officers that have been trained in the use of the beanbag shotgun undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the beanbag shotgun must pass annual qualifications to maintain proficiency.
Fiscal Impact: $0. Beanbag shotguns are being replaced by 40mm launchers.
Lifespan: Remington 870 Police Magnum – Lifespan varies on operational usage and wear.
The Department currently possesses the following types of beanbag shotguns:
Remington 870 Police – 12 gauge Beanbag Shotgun (outfitted with orange buttstock and orange foregrip)
(Current Quantity: 18)
Manufacturer: Remington
Manufacturer Description: The Remington 870 Police pump-action shotgun is a rugged 12- gauge with a short, tactical 18” barrel backed by a stout 3” chamber. The all-matte black gun is Parkerized for generalized durability and rust- resistance. Both the pump action forend and stock are robust and tough synthetic.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 26 Beanbag Ammunition
Beanbag Ammunition: The 12-gauge ammunition, commonly known as a beanbag round, consists of a fabric sock containing lead shot contained within a standard 2 ¾ inch shot shell casing.
Capability: Beanbag shotguns are capable of firing a 12-gauge beanbag round with a maximum effective range of sixty (60) feet.
Usage: Beanbag shotguns utilized with beanbag rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior, as defined in Department Policy 300; Use of Force. Beanbag shotguns utilized with beanbag rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon.
Training Requirements: Officers that have been trained in the use of the beanbag shotgun undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the beanbag shotgun must pass annual qualifications to maintain proficiency.
Fiscal Impact: $0. Beanbag rounds are being replaced by 40mm launchers.
Lifespan: Five (5) year limited warranty. Five (5) year shelf life The Department currently possesses the following types of Beanbag Ammunition:
12GA Super-Sock Bean Bag Ammunition – Model 2581 (Quantity: See Appendix A) Manufacturer: Combined Tactical Systems
Manufacturer Description: The Model 2581 Super-Sock is in its deployed state immediately upon exiting the barrel. It does not require a minimum range to “unfold” or “stabilize.” The Super-Sock is an aerodynamic projectile, and its accuracy is relative to the shotgun, barrel length, environmental conditions, and the operator. The Super-Sock is first in its class providing the point control accuracy and consistent energy to momentarily incapacitate violent, non-compliant subjects. Effective range is 75ft.
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 27 Projected Military Equipment Acquisitions 2025
CONSUMABLE MILITARY EQUIPMENT ACQUISITIONS
Projected consumable military equipment acquisitions for FY25 should be in line with current replenishment schedules and quantities for consumables. A variety of commercial factors (i.e. supply and demand, inflation, supply chain issues etc.) may influence the fiscal impact of future military equipment acquisitions and ongoing military equipment purchases throughout the year. The replenishment schedules for military equipment consumables can vary and are dictated by inventory levels that fluctuate as a result of training, operational usage, or manufacturer recommended replacement guidelines. Categories of consumable military equipment are listed below:
• Ammunition
• Chemical Agents
• Specialty Munitions (40mm)
• Diversionary Devices
• Pepper ball Munitions
Funding for the majority consumable military equipment for FY25 should be secured via the General Fund.
NON-CONSUMABLE MILITARY EQUIPMENT
Projected non-consumable military acquisitions for FY25-26 are anticipated to be limited at this time. Any unanticipated replacements of existing non-consumable military equipment for FY25-26 will be initiated on a case-by- case basis that is dependent on operational need, operational wear, or end of serviceable lifespan. Categories of non-consumable military equipment are listed below:
• Small Unmanned Aerial Systems (sUAS)
• Small Unmanned Tracked Robots
• Armored Personnel Carriers
• Command and Control Vehicles
• Breaching Shotguns
• Specialized Firearms and Assault Weapons
• Pepper ball Launchers
• LRAD’s
• Extended Range Impact Weapons (ERIW) and Projectile Launch Platforms (40mm)
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 28 Projected Acquisitions:
There are two new projected acquisitions for non-consumable military equipment at this time. This projected acquisition consists of Small Unmanned Aerial Systems (sUAS) and Kinetic Breaching Tool, both of which would be used by the SWAT Team.
The projected acquisition is as follows:
Small Unmanned Aerial Systems (sUAS)
DJI Avata
Quantity: 1
Fiscal Impact: $2,000
Manufacturer: DJI
Manufacturer Description: Compact and lightweight, the DJI Avata is nimble in tight spaces. Every aspect of its design was made for you to be bold. The built-in propeller guard means that if Avata comes in contact with an object, it can bounce back, stay in the air, and can keep on flying. When you combine Avata with the goggles and motion controller, flight becomes accessible to all. Equipped with a 1/1.7-inch CMOS sensor, DJI Avata supports 4K ultra-wide angle recording with an f/2.8 aperture. Together with high grade performance, it delivers exceptional visuals that keep your audience on the edge of their seats.
Kinetic Breaching Tool (KBT)
Quantity: 1
Fiscal Impact: $14,000
Manufacturer: KBT
Manufacturer Description: The KBT was purpose-built from the ground up to solve a specific problem for tactical units: filling the gap between manual forced entry and explosive breaching. This breaching tool employs the best of physics in the form of a self-contained impact ram with powder-actuated cartridges that go directly into a door or entryway
City Council Packet - February 18, 2025
La Verne Police Department Annual Military Equipment Report 2025 29
City Council Packet - February 18, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE,
CALIFORNIA, RENEWING ITS MILITARY EQUIPMENT POLICY AND ORDINANCE WHEREAS, On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 (“AB 481”), adding Chapter 12.8, “Funding, Acquisition and Use of Military Equipment”, to Division 7 of Title 1 of the Government Code (sections 7070 – 7075), relating to the use of military equipment by California law enforcement agencies; and
WHEREAS, AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, or used; and
WHEREAS, AB 481 requires, inter alia, the Police Department submit to the City Council an annual military equipment report for each type of military equipment approved by the City Council; and
WHEREAS, The City Council shall review its Ordinance approving the funding, acquisition, or use of military equipment at least annually and vote on whether to renew the Ordinance at a regular meeting; and
WHEREAS, The City Council shall determine, based on the annual military equipment report submitted, whether each type of military equipment identified in that report has complied with the standards for approval set forth in its Ordinance; and WHEREAS, The City Council has reviewed the annual military report submitted by the Police Department and determined the military equipment has complied with the standards for approval set forth in its Ordinance and proposed new and replacement acquisitions are approved; and
WHEREAS, The City Council previously adopted Ordinance No. 1110 approving the City’s Military Equipment Policy; and
WHEREAS, The City Council renewed and continued in effect the City’s Military Equipment Policy by adopting Ordinance Nos. 1115 and 24-1126; and WHEREAS, The City Council desires to renew and continue in effect Ordinance No. 1110.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:
City Council Packet - February 18, 2025
Section 1. The above recitals are true and correct and are a substantial part of this resolution.
Section 2. City of La Verne Ordinance No. 1110 is hereby renewed and shall continue in full force and effect.
PASSED, APPROVED AND ADOPTED this 18th day of February, 2025. ______________________________________
Mayor Tim Hepburn
ATTEST:
_______________________________
Debra Fritz, Deputy City Clerk
CERTIFICATION
I hereby certify that the foregoing [Resolution No. XX-XX] was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 18th day of February, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________________
Debra Fritz, Deputy City Clerk
City Council Packet - February 18, 2025
Policy
709
La Verne Police Department
La Verne PD Policy Manual
Copyright Lexipol, LLC 2024/12/13, All Rights Reserved.
Published with permission by La Verne Police Department Military Equipment - 1
Military Equipment
709.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
709.1.1 DEFINITIONS
Definitions related to this policy include (Government Code § 7070):
Governing body
– The elected or appointed body that oversees the Department.
Military equipment – Includes but is not limited to the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. • Tracked armored vehicles that provide ballistic protection to their occupants. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include a handheld, one-person ram.
• Firearms and ammunition of_.50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
• Specialized firearms and ammunition of less than_.50 caliber, including firearms and accessories identified as assault weapons in Penal Code § 30510 and Penal Code § 30515, with the exception of standard-issue firearms.
• Any firearm or firearm accessory that is designed to launch explosive projectiles. • Noise-flash diversionary devices and explosive breaching tools. • Munitions containing tear gas or OC, excluding standard, service-issued handheld pepper spray.
• Area denial electroshock devices, microwave weapons, water cannons, long-range acoustic devices (LRADs), acoustic hailing devices, and sound cannons. • Kinetic energy weapons and munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
City Council Packet - February 18, 2025
La Verne Police Department
La Verne PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/12/13, All Rights Reserved.
Published with permission by La Verne Police Department Military Equipment - 2
709.2 POLICY
It is the policy of the La Verne Police Department that members of this department comply with the provisions of Government Code § 7071 with respect to military equipment. 709.3 MILITARY EQUIPMENT COORDINATOR
The Chief of Police should designate a member of this department to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the governing body for matters related to the requirements of this policy.
(b) Identifying department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the governing body.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of La Verne Police Department (Government Code § 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the department’s funding, acquisition, and use of equipment.
(f) Preparing the annual military equipment report for submission to the Chief of Police and ensuring that the report is made available on the department website (Government Code § 7072).
(g) Establishing the procedure for a person to register a complaint or concern, or how that person may submit a question about the use of a type of military equipment, and how the Department will respond in a timely manner.
709.4 MILITARY EQUIPMENT INVENTORY
The following constitutes a list of qualifying equipment for the Department:
See attachment: Policy 709- 2024 Summary of Equipment and Projected Costs 481.pdf 709.5 APPROVAL
The Chief of Police or the authorized designee shall obtain approval from the governing body by way of an ordinance adopting the military equipment policy. As part of the approval process, the Chief of Police or the authorized designee shall ensure the proposed military equipment policy is submitted to the governing body and is available on the department website at least 30 days prior to any public hearing concerning the military equipment at issue (Government Code § 7071). The military equipment policy must be approved by the governing body prior to engaging in any of the following (Government Code § 7071):
City Council Packet - February 18, 2025
La Verne Police Department
La Verne PD Policy Manual
Military Equipment
Copyright Lexipol, LLC 2024/12/13, All Rights Reserved.
Published with permission by La Verne Police Department Military Equipment - 3
(a) Requesting military equipment made available pursuant to 10 USC § 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the governing body.
(f) Soliciting or responding to a proposal for, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 709.6 COORDINATION WITH OTHER JURISDICTIONS
Military equipment should not be used by any other law enforcement agency or member in this jurisdiction unless the military equipment is approved for use in accordance with this policy. 709.7 ANNUAL REPORT
Upon approval of a military equipment policy, the Chief of Police or the authorized designee should submit a military equipment report to the governing body for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Government Code § 7072).
The Chief of Police or the authorized designee should also make each annual military equipment report publicly available on the department website for as long as the military equipment is available for use. The report shall include all information required by Government Code § 7072 for the preceding calendar year for each type of military equipment in department inventory. 709.8 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the Department should discuss the report and respond to public questions regarding the funding, acquisition, or use of military equipment.
City Council Packet - February 18, 2025
La Verne PD Policy Manual
Copyright Lexipol, LLC 2024/12/13, All Rights Reserved.
Published with permission by La Verne Police Department Attachments - 4
Attachments
City Council Packet - February 18, 2025
Attachment
La Verne PD Policy Manual
Copyright Lexipol, LLC 2024/12/13, All Rights Reserved.
Published with permission by La Verne Police Department Policy 709- 2024 Summary of Equipment and
Projected Costs 481.pdf - 5
Policy 709- 2024 Summary of
Equipment and Projected Costs 481.pdf
Policy 709- 2024 Summary of Equipment and Projected Costs 481.pdf
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2024 Summary of Equipment and Projected Costs / 481 Report
This report must include a summary of the equipment, how it was used, a summary of complaints received, the result of any internal audit and actions taken in response, the total annual projected cost and the quantity possessed of each type of military equi pment, and any additional equipment the agency intends to acquire in the next year. Some equipment requires immediate replacement due to replacement from operational and training usage , such as munitions, diversionary devices, and chemical agents. That equipment shall be authorized to be replaced to the current inventory required for the operational needs of the department.
Mobile Command Vehicle
Universal Eagle Mobile Command Vehicle: Completely self-contained command posts designed to provide the Incident Commander with a mobile base of operation.
Purpose: Mobile Command Vehicles are to be utilized as an Incident Command Post for planned or unplanned events. As a mobile base of operation, the vehicle contains specialized command, control, and communications equipment to assist with a mission.
Authorized Use: Operation and movement of the command vehicle may only be done by those who have met the required training requirements to safely operate the vehicle.
Training Requirements: La Verne Officers authorized to operate the Mobile Command vehicle are required to undergo a period of classroom instruction, and a driving assessment.
Fiscal Impact: $6200 in annual maintenance. (Approximate)
Armored Vehicle(s)
Lenco Bearcat G3: Commercially produced armored personnel rescue utilized for law enforcement purposes.
Purpose: To be used in the response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.
Authorized Use: The use of an armored vehicle shall only be authorized by a watch commander or SWAT commander, based on specific circumstances of a given critical incident. Armored vehicles shall be used only by officers trained in their deployment and in a manner consistent with Department policy and training.
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Training Requirements: La Verne Officers authorized to operate the Bearcat are required to undergo a period of instruction, and a driving assessment.
Fiscal Impact: $6,000 in annual maintenance. (Approximate)
Unmanned Tracked Robots
SIGYN MK1
Manufacturer: Sky Hero
Manufacture Description: SIGYN is a 4-wheeled micro robot with the ability to operate almost silently, in complete darkness, and in a GPS, WiFi, and cellular denied environment. Featuring multiple IR LEDs and dual day-night cameras with a 150-degree view, SIGYN provides a clear view in virtually any lighting conditions.
Purpose: Designed for rapid tactical missions, the robot is simple to operate and quick deploy for searching rooms, hallways, stairwells and confined spaces. Unmanned machine operating on the ground to enhance the safety to the community and officers. Also used to remotely gain visual data, deliver a phone, open doors, disrupt packages, and clear buildings.
Authorized Use: Only assigned officers who have completed the required training shall be permitted to operate the robot(s). Use is established by the field officer(s) requiring the equipment.
Training Requirements: Officers authorized to operate tracked robots are required to successfully complete a classroom and practical application training in the use of the robots.
Additionally, officers train yearly on safe robot deployment in a variety of operational settings.
Fiscal Impact: $500 annual maintenance. (Approximate)
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Chemical Agents and Chemical Agent Delivery Devices
Chemical Agents and Chemical Agent Delivery Devices: Compounds, devices, and delivery systems are utilized by SWAT. Compounds can include irritants such as Chlorobenzalmalononitrile (CS) or an inflammatory agent such as Oleoresin Capsicum (OC) or Pava (synthetic OC). Chemical agents can be liquid, powder, or gaseous. Delivery systems can be pyrotechnic, blast dispersion, OC Fogger, or aerosol.
Chemical agent delivery devices consist of the following:
Burn Safe: A metal cylindrical container designed to contain a pyrotechnic chemical agent canister and reduce fire hazard upon deployment into a structure.
Purpose: Depending on the delivery method, chemical agents are capable of being introduced in close proximity or from a distance. Depending on the type of delivery system and/or quantity, chemical agents can be used to saturate individual suspects, violent crowds, or areas of varied size.
Use: Chemical agents are to be used exclusively by the SWAT Unit. Generally, during high risk tactical incidents chemical agents can be used to dislodge a suspect from a stronghold location with the least possible danger to citizens, police, and the suspect. Chemical agents can also be used to prevent an armed suspect from accurately firing at citizens and/or officers. They can also be used in limited instances during civil unrest when objectively reasonable to defend against a threat to life or serious bodily injury to any individual, including the officer, or to bring an objectively dangerous and unlawful situation safely and effectively under control. See Penal Code 13652.
Training Requirements: SWAT Officers authorized in the use of chemical agents have completed extensive chemical agent training upon successfully completing a SWAT academy.
SWAT Officers receive regular training on the deployment and use of chemical agents. SWAT Officers are required to pass annual qualifications with the use of chemical agents and chemical agent delivery systems in order to maintain proficiency.
Fiscal Impact: $1275 (Single Unit Cost)
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Chemical Agent Canisters: Canisters that contain chemical agents that are released when deployed.
• Spede-Heat CS grenade is a high volume, continuous burn canister. It expels its payload in approximately 20-40 seconds. The payload is discharged through four gas ports on top of the canister, three on the side and one on the bottom. The Spede-Heat CS grenade is designed to be used in riot control, civil unrest as well as tactical deployment situations by properly trained officers. The grenade is designed primarily for outdoor tactical situations and can be used in specific indoor applications.
Fiscal Impact: $25 (Per Unit)
• The Tri-Chamber Flameless CS Grenade - Delivers .70 oz. of agent during its 20-25 second burn time. By having the contents burn within the can and dispersing the agent through three internal ports and containing fire-producing properties with 2 internal chambers, the grenade greatly reduces the risk of fire. It is designed to detect and/or dislodge a barricaded subject during primarily indoor tactical situations.
Fiscal Impact: $34 (Per Unit)
40mm Launchers
40mm Launchers (Projectile Launch Platforms): A single shot or multi-shot Extended Range Impact Weapon (ERIW) launcher capable for firing a variety of 40mm rounds.
Purpose: 40mm launchers are capable of firing a variety of munitions with a maximum effective range of one hundred twenty (120) feet. 40mm launchers can deliver 40mm munitions in the form of chemical agents, sponge baton rounds, or combined use sponge baton OC chemical agent rounds.
Use: 40mm launchers utilized with less lethal sponge baton rounds are may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior, as defined in Department Procedure 1.04, Use of Force. 40mm launchers utilized with less lethal sponge baton rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon. Applications relating to the use of force is governed under department policy 300- Use of Force.
The main objectives that officers attempt to achieve in using an ERIW on a subject exhibiting any of the aforementioned criteria are to effect an investigative detention or arrest; control a subject who is in lawful custody; prevent an escape; or, protect the officer, the subject, or
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another person from injury or death. 40mm single launchers combined with less lethal 40mm sponge baton rounds are authorized to be used by any officer that has been trained in its use and maintains current ERIW qualifications. Applications of force on individuals is governed under department policy 300- Use of Force.
Authorized Use: Officers that are authorized to use 40mm single shot and multi-shot launchers and related munitions must successfully complete classroom and live fire training. Additionally, Officers are required to regularly train and qualify with 40mm launchers and projectile launch platforms on a regular basis to maintain proficiency.
40 mm Launchers and Rounds: 40 mm Launchers are utilized by department personnel as a less lethal tool to launch impact rounds or to deploy chemical agents. • 40 mm Exact Impact Sponge, is a less lethal 40 mm lightweight plastic and foam projectile fired from a 40 mm launcher. Fiscal Impact: $17.99 (Per Unit) • 40 mm Direct Impact OC is a less lethal 40 mm lightweight plastic and crushable foam projectile fired from a single 40 mm launcher. It delivers an OC irritant upon impact.
Fiscal Impact: $24.00 (Per Unit)
• 40 mm Direct Impact CS is a less lethal 40 mm lightweight plastic and crushable foam projectile fired from a single 40 mm launcher. It delivers a CS irritant upon impact. Fiscal Impact: $24.00 (Per Unit)
• 40 mm CS Ferret Round is a less lethal 40 mm round used to penetrate barriers, such as windows, hollow core doors, wallboard and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. Fiscal Impact: $25 (Per Unit)
Purpose: The system is designed to limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of less lethal weapon systems may include, but are not limited to:
o Self-destructive, dangerous and/or combative individuals. o Riot control and civil unrest incidents.
o Potentially vicious animals.
o Training exercises or approved demonstrations.
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Def Tech- Model 1426 (40 mm Single Launcher)
Manufacturer: Defense Technology
Manufacturer Description: The 40LMTS is a tactical 40mm single shot launcher that features an adjustable Integrated Front Grip (IFG). The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length.
Training Requirements: Officers that have been trained in the use of the 40LMTS single launcher undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the 40LMTS single launcher must pass annual ERIW qualifications to maintain proficiency.
FISCAL Impact: $2,500 for munitions
Penn Arms-Model P540-1 (40 mm Multi Launcher)
Manufacturer: Defense Technology
Manufacturer Description: A 40mm pump-action advance magazine drum launcher with a fixed stock and combo rail. It has a six-shot capacity and rifled barrel. Features include: Double-action trigger, trigger lock push button and hammer lock safeties.
Training Requirements: Officers that have been trained in the use of the 40 multi single launcher undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the 40 multi single launcher must pass annual ERIW qualifications to maintain proficiency.
Fiscal Impact: $1,100 (Per Unit)
LMT - Model 1425 (40 mm Single Launcher)
Manufacturer: Defense Technology
Manufacturer Description: The 40LMTS is a tactical 40mm single shot launcher that features an adjustable Integrated Front Grip (IFG). The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length.
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Training Requirements: Officers that have been trained in the use of the 40LMTS launcher undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the 40mm single launcher must pass annual ERIW qualifications to maintain proficiency.
Fiscal Impact: $40,000 to furnish ½ of all patrol vehicles with the weapons system. The other half was purchased in 2023.
Beanbag Shotguns
Beanbag Shotguns: The system is a standard Remington Model 870, 12-gauge shotgun that has been modified with an orange stock and fore-end used to deploy the less lethal 12-gauge drag stabilized bean-bag round.
Purpose: To limit the escalation of conflict where employment of lethal force is prohibited or undesirable. Situations for use of the less lethal weapon systems may include, but not limited to:
o Self-destructive, dangerous and/or combative individuals. o Riot/crowd control and civil unrest incidents.
o Circumstances where a tactical advantage can be obtained. o Potentially vicious animals.
o Training exercises or approved demonstrations.
Authorized Use: All La Verne Officers are trained in the 12-gauge less lethal shotgun as a less lethal option in the academy and receive additional in-service training.
Training Requirements: Officers that have been trained in the use of the beanbag shotgun undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the beanbag shotgun must pass annual qualifications to maintain proficiency.
Beanbag Shotgun
Manufacturer: Remington
Manufacturer Description: The Remington 870 Police pump-action shotgun is a rugged 12- gauge with a short, tactical 18” barrel backed by a stout 3” chamber. The all-matte black gun is Parkerized for generalized durability and rust-resistance. Both the pump action forend and stock are robust and tough synthetic.
Fiscal Impact: Zero. Beanbag shotguns are being replaced by 40mm systems.
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Beanbag Ammunition
Manufacturer: Defense Technology
Beanbag Ammunition: The 12-gauge less lethal ammunition, commonly known as a beanbag round, consists of a fabric sock containing lead shot contained within a standard 2 ¾ inch shot shell casing.
Capability: Beanbag shotguns are capable of firing a 12-gauge beanbag round with a maximum effective range of sixty (60) feet.
Usage: Beanbag shotguns utilized with beanbag rounds may be deployed to impact subjects demonstrating assaultive behavior or life-threatening behavior. Beanbag shotguns utilized with beanbag rounds may also be used to control an actively resistive subject reasonably believed to possess or have immediate access to a deadly weapon. The main objectives that officers attempt to achieve in using the less lethal shotgun on a subject exhibiting any of the aforementioned criteria are to effect an investigative detention or arrest; control a subject who is in lawful custody; prevent an escape; or, protect the officer, the subject, or another person from injury or death. Beanbag shotguns combined with beanbag rounds are authorized to be used by any officer that has been trained in its use and maintains current less lethal shotgun qualifications. Applications relating to the use of force is governed under department policy 300- Use of Force.
Fiscal Impact: Zero. Beanbag shotguns are being replaced by 40mm systems.
Diversionary Devices (Flashbangs)
Noise-light Diversionary Device: A non-bursting, non-fragmenting multi-bang device that produces a thunderous bang with an intense bright light. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations.
Purpose: To produce atmospheric over-pleasure and brilliant white light and, as a result, can cause a short-term (6-8 seconds) physiological sensory deprivation to give officers a tactical advantage. Ideal for distracting dangerous suspects during assaults, hostage rescue, room entry or other high-risk arrest situations.
Authorized Use: Diversionary Devices shall only be used by SWAT officers who have been trained in their proper use by POST certified instructors.
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Training Requirements: La Verne SWAT Officers must successfully complete a two week SWAT Academy and are subject to ongoing extensive classroom and practical application training in the use of the Diversionary Devices. Additionally, SWAT Officers regularly train on safe device deployment in a variety of operational settings.
Tactical Diversionary Device
Manufacturer: Defense Technology
Manufacturer Description: The Tactical Diversionary Device utilizes a M201A1 type fuze with a single use aluminum body. This compact unit is designed around a 6.5 gram water resistant charge, capable of producing an effective, yet reduced 162dB stimuli.
Fiscal Impact: $85 (Per Unit)
Distraction Device 12 gram Reload
Manufacturer: Defense Technology
Manufacturer Description: The Distraction Device Reload utilizes a Standard military-style M201A1 type fuze and produces 175 dB of sound output at 5 feet and 6-8 million candelas for 10 milliseconds.
Fiscal Impact: $50 (Per Unit)
Typhon Sound Distraction Device
Manufacturer: Defense Technology
Description: The sound distraction device provides 5 single sounds measured at 165+db, which are hooked onto the Loki drone. The delivery system negates the risk of conventional devices.
Fiscal Impact: $800
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Breaching Shotgun and Ammunition
Breaching Shotguns and Breaching Ammunition: During crisis situations, it may become necessary for a SWAT team to facilitate an entry in to a target location. It is critical the point of entry is breached quickly and as safely as possible. A quick and effective breach is one key to a successful tactical mission. In some instances, a breach initiated by a breaching shotgun loaded with specialized breaching rounds may be required to provide an added degree of safety and tactical advantage in order to accomplish a mission.
Note: The Department possesses a limited inventory of Breaching Shotguns and Breaching Shotgun Ammunition. Breaching Shotguns are to be used exclusively by trained members of the SWAT Unit.
Purpose: Shotgun breaching, the use of a breaching shotgun to affect a breach, can be an effective option in SWAT Unit tactics. An effective breach is a design where the least amount of breaching shotgun rounds are used and still accomplishes its goal. An effective shotgun breach can defeat fortified doors and locks. Effective breaching techniques allow tactical officers immediate entry with minimal risk to victims, officers, and suspects.
Authorized Use: Breaching shotguns are to be exclusively used by the SWAT Unit. Breaching shotguns are used to breach doors expeditiously and can be used in response to barricaded suspects, hostage rescue incidents, and active shooters. Breaching shotguns are considered firearms and can be utilized as such.
Training Requirements: La Verne SWAT Officers that are trained in the use of breaching shotguns must successfully complete a month long SWAT Academy. Furthermore, SWAT Officers must undergo regular extensive classroom and live fire proficiency training in its application.
The Department currently possesses the following type of breaching shotgun and breaching shotgun ammunition:
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Breaching Shotgun
Manufacturer: Remington 870 Express Magnum
Description: 12 Gauge pump shotgun used to breach door locks or hinges during SWAT tactical operations.
Authorized Use: Only officers assigned to the SWAT Team that are trained are authorized to operate the breaching shotgun. This type of weapon would only be authorized for use during select high-risk operations and only with authorization from the SWAT Commanding Officer or Incident Commander.
Fiscal Impact: $400 (Per Unit)
Breaching Shotgun Ammunition
TKO 12-Gauge Breaching Shotgun Rounds
Manufacturer: Defense Technology
Manufacturer Description: The 12-Gauge TKO Breaching Round is a 12- Gauge shell loaded with a compressed zinc slug, utilizing smokeless powder as a propellant. This is a widely used method to breach door locks or hinges for entry during tactical operations. When properly deployed, the TKO is capable of defeating door lock mechanisms, door knobs, hinges, dead bolts, safety chains, and pad locks on either wooden or hollow core doors.
Upon impact with the target, the zinc slug disintegrates in to a fine powder eliminating fragmentation.
Fiscal Impact: $30 (Per Unit)
Pepper Ball Launchers and Pepper Ball Munitions
Pepper Ball Launchers and Pepper Ball munitions: A non-lethal munition system that employs paint ball launchers to fire “pepper balls” that contain powdered OC in place of paint. The pepper ball delivery system combines chemical agent exposure with kinetic energy impact to aid in its effectiveness in addressing armed and/or violent individuals or crowds. Pepper ball munitions also include glass breaking rounds.
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Purpose: Pepper ball launchers give officers the ability to address an armed and/or violent suspect(s) with a non-lethal munition that delivers both chemical agent and kinetic energy impact. This combination can be extremely effective in gaining compliance or reducing threat potential with an armed and/or violent suspect(s). Pepper balls can be delivered from a larger standoff distance allowing for an added degree of officer safety. Its high capability and accuracy allow for its use in a wide variety of operational environments. Applications relating to the use of force is governed under department policy 300- Use of Force.
Authorized Use: La Verne Officers and SWAT members trained in the use of Pepper ball launchers and pepper ball munitions may use the system. Pepper ball launchers and pepper ball munitions can be used to address armed and/or violent individuals or crowds, limited instances of violent civil unrests consistent with Penal Code section 13652, suicidal individuals, and individuals believed to possess or have immediate access to a deadly weapon. Pepper ball munitions can be effective in driving suspects from confined spaces or vehicles. La Verne Officers and SWAT members are required to qualify with the pepper ball launchers on a regular basis to maintain proficiency.
Training Requirements: La Verne Officers must be trained in the use of the Pepper ball launcher and undergo thorough classroom and live fire training in its use. Additionally, officers trained in the use of the Pepper ball launcher must pass annual qualifications to maintain proficiency.
Pepper Ball Launcher
Tippmann FT-12 Pepper Ball Launcher
Manufacturer: Tippmann
Manufacturer Description: The Tippmann FT-12 paintball marker incorporates modular internals to help reduce maintenance time by 75 percent. The FT-12 is a groundbreaking rental marker for field owners that can be serviced in less than 60 seconds without tools. The FT-12 is a compact marker with an ergonomically-positioned front vertical grip, which is ideal for a wide range of players. The marker’s patent-pending design makes gaining access to internals significantly easier – simply degas the marker, unscrew the barrel, push the unlock button on the collar, remove the barrel nut and flip the top half of the receiver off. Once inside, the modular layout of the FT-12 allows for incredibly fast and worry-free access to all key parts.
Fiscal Impact: $140 (Per Unit)
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Pepper Ball Munitions
Pepper Ball Live-X Projectile Pepper Ball Munition
Manufacturer: Pepper Ball
Manufacturer Description: Our most potent and powerful concentration of PAVA pepper powder. One round of LIVE-X contains the equivalent to 10 regular Pepper Ball Rounds.
Pepper Ball Inert- Projectile Pepper Ball Munition
*Note: This projectile is often utilized for training purposes and contains no chemical agent.
Manufacturer: Pepper Ball
Manufacturer Description: Containing a harmless, scented powder, this projectile is best suited for training, qualifications, and direct impact when chemical exposure is not desired.
Fiscal Impact: $900 (Per unit- 500 count)
Small Unarmed Aircraft Systems
Small Unmanned Aircraft Systems (sUAS): An unmanned aircraft of any type that is capable of sustaining directed flight, whether pre-programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.
Purpose: sUAS can support first responders in any hazardous incident which would benefit from an aerial perspective. These uses could include search and rescue, barricaded suspects and high-risk tactical operations, disaster response, and video photographic documentation of crime scenes.
Authorized Use: Only those officers who have a Remote Pilot Certification from the FAA (Part 107) are able to operate the department’s sUAS. Department personnel may operate the sUAS under the direct supervision of a certified Remote Pilot. The authorized use of sUAS is governed in the La Verne Police Departments Policy Manual section 606.
Training Requirements: Training requirements for the operation of sUAS are outlined in the La Verne Police Departments Policy Manual section 606.
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DJI Matrice 210
Manufacturer: DJI
Manufacturer Description: The ultimate platform for aerial productivity combines a rugged design and simple configurability to work as a solution for a variety of industrial applications.
Improvements to the M200 Series V2 enhance intelligent control systems, flight performance, and add flight safety and data security features.
Fiscal Impact: $1500 annual maintenance (Approximate)
DJI Mavic 2 Enterprise Dual
Manufacture Description: Designed to empower a new generation of workers, the Mavic 2 Enterprise is the ultimate expression of a tool that delivers beyond expectation to meet current workplace challenges and future demands. Featuring:
• Visible & Thermal Imagery
• Integrated Radiometric FLIR Thermal Sensor
• Adjustable Parameters for Emissivity & Reflective Surfaces • Multiple Display Modes: FLIR MSX, Infrared & Visible
Fiscal Impact: $800 annual maintenance (Approximate)
Sky Hero
LOKI MK2: The indoor flying drone provides officers, security services with immediate capabilities to detect, reduce, and clear threats in complex terrain such as dense urban areas, confined spaces and underground passages. The Loki has the ability to carry a dedicated payload (typhon). The typhon is able to deliver 5 single 165+db diversionary sound distractions to assist SWAT with single event or burst initiation of the charge to provide maximum operational safety. The typhon is designed to negate the risks of conventional pyrotechnical devices.
Manufacture Description: LOKI is intended for close quarter, indoor and outdoor tactical scouting missions, and features a highly sensitive Night-Day + IR sensor camera giving it the ability to fly and see in complete darkness.
Fiscal Impact: $800 in annual maintenance (Approximate)
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Equipment Intended to be acquired in 2024 - 2025
This report must include the equipment to be acquired, purchased through various means, or using any new military equipment not previously approved. The following is a list of items to be potentially acquired in 2024 to update aged or damaged equipment:
Less Lethal Equipment
40mm Single Launcher: The Defensive Technologies 40LMTS is a tactical 40mm single shot launcher that features an adjustable Integrated Front Grip (IFG). The Ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm Less Lethal ammunition, up to 4.8 inches in cartridge length.
Purpose: To be used to outfit all patrol vehicles in the fleet to enhance community and officer safety, improve scene containment and stabilization, replace ineffective beanbag shotguns, and assist in resolving critical incidents.
Authorized Use: Officers authorized to use 40mm single shot launchers and related munitions must successfully complete a POST approved and annual Department training.
Cost: Approximately $40,000 to finish outfitting one-half of patrol vehicles.
Lifespan: Fifteen years
Munitions Pole
40mm Single Launcher: The munitions pole is a multi -purpose breaching tool, constructed of lightweight aluminum square tubing used to deploy distraction devices and chemical munition Purpose: The munitions pole is used to safely deploy diversionary devices, chemical munitions, or other objects (cell phones, cameras) during SWAT operations. The current pole is nonoperational and cannot be fixed. The inoperable pole is the only pole in inventory and requires immediate replacement.
Authorized Use: This equipment would be deployed during primarily during a SWAT incident, but could be utilized to gain entry into a residence during other high-risk operations on patrol.
Cost: Initial projected cost of $3,500 with no annual maintenance.
Lifespan: Fifteen years
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Small Unarmed Aircraft Systems
Small Unmanned Aircraft Systems (sUAS): An unmanned aircraft of any type that is capable of sustaining directed flight, whether pre -programmed or remotely controlled, and all of the supporting or attached systems designed for gathering information through imaging, recording or by any other means.
Current drone inventory is aging, the drones are limited use, battery life is limited, and updating our current drone will align with current department operational needs.
Purpose: sUAS can support first responders in any hazardous incident which would benefit from an aerial perspective. These uses could include search and rescue, barricaded suspects and high- risk tactical operations, disaster response, and video photographic docum entation of crime scenes.
Authorized Use: Only those officers who have a Remote Pilot Certification from the FAA (Part 107) are able to operate the department’s sUAS. Department personnel may operate the sUAS under the direct supervision of a certified Remote Pilot. The authorized use of sUAS is governed in the La Verne Police Departments Policy Manual section 606.
Cost: $20,000
Lifespan: 5 Years
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City Council Packet - February 18, 2025
City of La Verne,City Council
Agenda Report
DATE: February 18, 2025
TO: Honorable Mayor and City Council
FROM: Chris Nigg, Fire Chief
SUBJECT: LOCAL HAZARD MITIGATION UPDATE AWARD OF CONTRACT.
SUMMARY
The City of La Verne's Local Hazard Mitigation Plan, last updated in 2012, is due for a comprehensive update to reflect the City's growth and evolving hazards, exacerbated by climate change. After a thorough request for proposal (RFP) process, the City has identified Black & Veatch as the most qualified firm to lead this update.
RECOMMENDATION
1. That the City Council authorize the City Manager to execute a Professional Services Agreement, and any amendments related hereto, with Black & Veatch, at prices bid, with an estimated cost of $158,575, for the update to the Local Hazard Mitigation Plan.
2. That the City Council approve the attached Resolution, titled "A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AMENDING FISCAL YEAR 2024- 25 ADOPTED BUDGET IN THE AMOUNT OF $158,575 FOR LOCAL HAZARD MITIGATION PLAN UPDATE".
DISCUSSION
The City of La Verne has long recognized the importance of proactive hazard mitigation planning to protect the community from various natural and human-made disasters. The Local Hazard Mitigation Plan (LHMP) serves as a crucial document that identifies potential risks, assesses vulnerabilities, and outlines strategic mitigation measures to minimize impacts on public safety, infrastructure, and the local economy. The City’s most recent LHMP expired in 2017, and since then, regulatory requirements and emerging threats have necessitated a comprehensive update.
Updating the LHMP is essential not only for ensuring the City's preparedness and resilience against hazards but also for maintaining eligibility for federal and state funding. The Federal Emergency Management Agency (FEMA) requires local jurisdictions to have an approved, updated LHMP to qualify for Hazard Mitigation Assistance (HMA) and Building Resilient Infrastructure and Communities (BRIC) implementation grants, which support projects aimed at reducing disaster risks. By updating our LHMP, the City can leverage additional funding opportunities while ensuring alignment with FEMA’s latest hazard mitigation planning guidelines.
Recognizing the need for an updated LHMP, the City of La Verne actively pursued financial assistance to cover the costs associated with this project. In October 2024, the City received a
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Local Hazard Mitigation Update Award of Contract., Page 2
grant award from FEMA, administered through the California Office of Emergency Services (CalOES), specifically designated for the development and adoption of a FEMA-compliant Hazard Mitigation Plan. This grant provides funding for consultant services, community engagement efforts, and necessary technical analyses, ensuring a thorough and compliant update process.
The grant performance period extends until October 7, 2027, allowing sufficient time for plan development, review, adoption, and integration into the City’s broader safety planning framework. Additionally, the updated LHMP will be incorporated into the City’s Safety Element of the General Plan in compliance with California Assembly Bill 2140, further enhancing La Verne’s long-term mitigation strategy.
To procure professional consulting services for this LHMP update, the City issued a Request for Proposals (RFP) on December 3, 2024. The RFP outlined the scope of work required, including risk assessments, mitigation strategy development, community engagement, and compliance with FEMA’s planning guidelines. The RFP was made available through Planet Bids, ensuring a competitive selection process. The proposal submission deadline was set for January 6, 2025, at 5:00 PM.
The proposal received were evaluated based on experience, methodology, reference checks, and cost, as detailed within the attached Proposal Summary. After scoring was completed, Black & Veatch was identified as the most suitable choice for the City's needs. Black & Veatch will update the City of La Verne's LHMP through a six-phase process that includes organizing resources and planning, identifying hazards and conducting risk assessments, engaging the public, assessing capabilities, developing mitigation strategies, and establishing a plan maintenance framework. The scope of work involves data collection, hazard profiling, vulnerability analysis, public outreach, capability assessments, and the development of a prioritized mitigation action plan. The final deliverables will include a FEMA- and Cal OES- compliant LHMP, integrated with the City's existing planning documents, to support hazard mitigation efforts and grant eligibility. The LHMP update will span twelve months, with detailed outreach occurring throughout giving residents the opportunity to provide input and shape the final Plan that will be presented before the City Council for approval, tentatively set for early 2026.
FISCAL ANALYSIS
If approved, appropriations of $158,575 will need to be added to the Fiscal Year 2024-25 Adopted Budget in the Miscellaneous Grant Fund 299. Funding for the consultants is fully supported by the FEMA Hazard Mitigation grant program. There will be no fiscal impact on the City's General Fund.
ENVIRONMENTAL ANALYSIS
Not applicable.
LEGAL REVIEW
The City Attorney has reviewed and approved this report and the professional services agreement.
ATTACHMENTS
City Council Packet - February 18, 2025
Local Hazard Mitigation Update Award of Contract., Page 3
1. LHMP Update Funding Appropriation Resolution
2. Local Hazard Mitigation Plan Proposal Analysis
3. Professional Services Agreement - Black & Veatch
Report Prepared By:
Andrea Blockinger, Administrative Analyst
City Council Packet - February 18, 2025
RESOLUTION NO. 25-XX
A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, AMENDING FISCAL YEAR 2024-25 ADOPTED BUDGET IN THE AMOUNT OF $158,575 FOR LOCAL HAZARD MITIGATION PLAN UPDATE
WHEREAS, the City received grant funding from the Federal Emergency Management Agency (FEMA) through the Hazard Mitigation Assistance Grant Program, providing needed funding to update the City’s Local Hazard Mitigation Plan; and WHEREAS, the City will utilize a consultant to assist in the Local Hazard Mitigation Plan update; and
WHEREAS, the budget for the City of La Verne for Fiscal Year 2024-25 was approved by the City Council on June 17, 2024; and
WHEREAS, the approved budget is in accordance with all applicable ordinances of the City and all applicable statutes of the State; and WHEREAS, amendments to the budget shall be by approval and resolution of the City Council.
BE IT RESOLVED by the City Council of the City of
La Verne as follows:
Section 1. That the City Council amends the Fiscal Year 2024-25 Adopted Budget in the amount of $158,575 and appropriates the expenditures to Miscellaneous Grants Fund.
Section 2. The Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.
PASSED, APPROVED AND ADOPTED this 18th day of February, 2025. ______________________________________
Mayor Tim Hepburn
ATTEST:
_______________________________
Debra Fritz, CMC Deputy City Clerk
City Council Packet - February 18, 2025
CERTIFICATION
I hereby certify that the foregoing Resolution No. 25-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 18th day of February, 2025, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
Debra Fritz, CMC Deputy City Clerk
City Council Packet - February 18, 2025
Local Hazard Mitigation Plan Proposal Analysis
Proposal Grading
Consultant Average
Score
Black & Veatch 94.7
Chloeta 77.8
Constant & Associates,
Inc.
76.5 Integrated Solutions
Consulting Corp.
67.8 Jacob Green & Associates 91.8
Cost Analysis
Consultant Cost
Black & Veatch $158,575
Chloeta $154,322.26
Constant & Associates, Inc. $171,548.80
Integrated Solutions Consulting
Corp.
$159,950
Jacob Green & Associates $175,000
Reference Check
Consultant Reference Check Summary
Black & Veatch 1 response received: Top scores across the board.
Chloeta 3 responses received: Received lower scores,
concerns expressed about generic work product,
and communication issues. One identified they
would not want to work with them again.
Constant & Associates, Inc. 3 responses received: Top scores across the board.
Integrated Solutions
Consulting Corp.
2 responses received: Top scores across the
board.
Jacob Green & Associates 3 responses received: Primarily top scores with a few lower scores.
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CITY OF LA VERNE
PROFESSIONAL SERVICES AGREEMENT
WITH
BLACK & VEATCH
THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 18th day of February, 2025 (“Effective Date”), by and between the CITY OF LA VERNE, a municipal corporation (“City”), and Black & Veatch (“Consultant”).
RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to update the City’s Local Hazard Mitigation Plan, as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the profess ional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.
1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to harassment, workplace violence, discrimination, minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required und er this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.
1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to s ection 12940 of the Government Code.
Contractor assures that he/she/it will comply with Title VII of the Civil Rights Act of 1964 and that no person shall, on the grounds of race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non - merit factor, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement.
(a) Contractor shall, in all solicitations or advertisements for applicants for employment placed as a result of this Agreement, state that it is an “Equal Opportunity Employer” or that all qualified applicants will receive consideration for employment without regard to their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.
(b) Contractor shall, if requested to so do by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their race, creed, color, disability, sex, sexual orientation, national origin, age, religion, Vietnam era Veteran’s status, political affiliation, or any other non-merit factor.
(c) If requested to do so by the City, Contractor shall provide the City with access to copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law.
(d) Contractor shall recruit vigorously and encourage minority - and women-owned businesses to bid its subcontracts.
(e) Nothing contained in this Agreement shall be construed in any manner so as to require or permit any act, which is prohibited by law.
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(f) The Contractor shall include the provisions set forth in subparagraphs (a) through (e) (above) in each of its subcontracts.
1.6. Non-Exclusive Agreement . Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.
1.9 Workplace Safety. In performing services under this Agreement, Contractor shall observe and comply with all applicable laws, ordinances, codes and regulations of governmental agencies, including federal, state, municipal, and local governing bodies, having jurisdiction over the scope of services, including all applicable provisions of the California Occupational Safety and Health Act. Contractor shall indemnify and hold City harmless from any and all liability, fines, penalties and consequences from any of Contractor’s failures to comply with such laws, ordinances, codes and regulations.
(a) Accidents: If a death, serious personal injury, or substantial property damage occurs in connection with Contractor’s performance of this Agreement, Contractor shall immediately notify the La Verne City Risk Manager's Office by telephone. Contractor shall promptly submit to City a written report, in such form as may be required by City of all accidents which occur in connection with this Agreement. This report must include the following informatio n: (1) name and address of the injured or deceased person(s); (2) name and address of Contractor's sub - Contractor, if any; (3) name and address of Contractor's liability insurance carrier; and (4) a detailed description of the accident and whether any of City's equipment, tools, material, or staff were involved.
(b) Contractor further agrees to take all reasonable steps to preserve all physical evidence and information which may be relevant to the circumstances surrounding a potential claim, while maintaining public safety, and to grant to the City the opportunity to review and inspect such evidence, including the scene of the accident.
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2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Fee Schedule”).
Consultant’s total compensation shall not exceed one hundred and fifty -eight thousand, five hundred and seventy-five dollars ($ 158,575.00).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee , prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed , the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, t he professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit “D,” attached hereto and incorporated herein. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, ho wever, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such
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Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Da te and continue for a period of 12 months, ending on February 28, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by 1 additional year period upon mutual written agreement of both parties.
4.2. Notice of Termination . The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The ter mination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance . Consultant shall obtain , maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:
(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury
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with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.
(b) Business a utomobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.
(c) Workers’ compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City , its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of La Verne and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “ The Consultant’s insurance coverage shall be primary insurance as respects the City of La Verne, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of La Verne shall be excess and not contributing with the insurance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne , its officers, officials, agents, employees, and volunteers.
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(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.
5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
5.6. Excess Coverage . To the extent that Contractor maintains any insurance coverage(s) in amounts or types which are not expressly called out in this Agreement, such additional coverage(s) shall be deemed to be required by this Agreement.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4 Debarment and Suspension Certification:
(a) By signing this agreement and Exhibit E, Debarment and Suspension Certification,
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Contractor/Grantee agrees to comply with applicable federal suspension and debarment regulations, including but not limited to 7 Code of Federal Regulations (CFR) 3016.35, 28 CFR
66.35, 29 CFR 97.35, 34 CFR 80.35, 45 CFR 92.35 and Executive Order 12549.
(b) By signing this agreement, Contractor certifies to the best of its knowledge and belief, that it and its principals:
(1) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntary excluded by any federal department or agency;
(2) Shall not knowingly enter into any covered transaction with a person who is proposed for debarment under federal regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in such transaction.
6.5 Additional Contract Provisions – Federal. Contractor shall comply with all of the terms and conditions of Exhibit F, ADDITIONAL CONTRACT PROVISIONS – FEDERAL PROVISION, attached hereto and incorporated herein by this reference as though set forth in full.
Contractor shall execute and be bound by the provisions of Exhibit G, Certification for Contracts, Grants, Loans, and Cooperative Agreements - CERTIFICATION REGARDING LOBBYING (APPENDIX A, 44 C.F.R. PART 18) and Exhibit H, The Iran Contracting Act (ICA) of 2010 for procurements of $1,000,000 or more.
6.6. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
_________________
_________________
_________________
City of La Verne
3660 D Street
La Verne, CA 91750
Tel: _________________ Tel:
Attn: _________________ Attn: _________________
Courtesy copy to:
City of La Verne
3660 D Street
La Verne, CA 91750
Attn: Finance Dept. | Purchasing
6.7. Drug-Free Workplace Policy. Consultant shall provide a drug -free workplace by
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complying with all provisions set forth in state and federal law. Consultant’s failure to conform to these requirements shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.
6.8. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.9. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties he reto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.
6.10. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall r elease Consultant of Consultant’ s obligation to perform all other ob ligations to be performed by Consultant hereunder for the term of this Agreement.
6.11. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omis sions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
6.12. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or
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employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business li censes, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest a sserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
Notwithstanding the foregoing, if the City determines that pursuant to state and federal law Contractor is an employee for purposes of income tax withholding, City may upon two week’s notice to Contractor, withhold from payments to Contractor hereunder fed eral and state income taxes and pay said sums to the federal and state governments.
6.13. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the pa yment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled t o, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for emplo yer contribution and/or employee contributions for PERS benefits.
6.14. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.15. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other proj ects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and e xpenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, r eports, documents,
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information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.
6.16. Public Records Act Disclosure . Consultant has been advised and is aware that this Agreement and all reports, documents, information and data , including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records A ct (California Government Code s ection 7920.000, et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade sec ret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.17. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.
During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.18. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.19. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.20. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.21. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
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6.22. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.
6.23. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.24. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.25. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.26. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.27. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event s hall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.28. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party , is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.29. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.30. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONSULTANT
__________________________________ Date: __________________________ Signature
__________________________________
[Name and Title]
CITY OF LA VERNE
__________________________________ Date: __________________________ Ken Domer
City Manager
ATTEST:
__________________________________
Debra Fritz
Deputy City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
City Council Packet - February 18, 2025
EXHIBIT A
REQUEST FOR PROPOSALS
City Council Packet - February 18, 2025
REQUEST FOR PROPOSALS (RFP)
LOCAL HAZARD MITIGATION PLAN
PROPOSALS MUST BE RECEIVED BY
5:00 PM ON MONDAY, JANUARY 6, 2025
City of La Verne
3660 “D” Street
La Verne, CA 91750
CITY oi
LAVERNE
City Council Packet - February 18, 2025
RFP Issue Date: Tuesday, December 3, 2024
Proposal Name: Local Hazard Mitigation Plan
Proposal Due Date: Monday, January 6, 2025 by 5:00 PM
Questions: Please direct any questions or concerns to the City of La Verne at [email protected].
Proposal Submitted To: Proposals must be submitted through Planet Bids at:
https://pbsystem.planetbids.com/portal/45040/portal-home
Due Date and Delivery:
Proposals are to be submitted electronically online. Proposals must be for the entire scope of services outlined in this RFP . Incomplete proposals will not be considered. All applicable forms required to be completed per the RFP shall be submitted electronically prior to the RFP deadline. Hard copies will not be accepted. It is the Proposer’s sole responsibility to ensure that their proposal is received as specified. Proposals may be submitted earlier than the date(s) and time(s) indicated.
City Council Packet - February 18, 2025
TABLE OF CONTENTS
SECTION I: GENERAL INFORMATION 4
A. BACKGROUND 4
B. OBJECTIVE 4
SECTION II: SCOPE OF WORK 5
SECTION III: PROPOSAL SUBMITTAL REQUIREMENTS 10
A. TENTATIVE SCHEDULE OF EVENTS 10
B. SUBMISSION OF PROPOSALS 10
SECTION IV: PROPOSAL EVALUATION 12
SECTION V: GENERAL TERMS AND CONDITIONS 13
SECTION VI: ENCLOSURES 14
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
SECTION I: GENERAL INFORMATION
A. BACKGROUND
The City of La Verne is located along the foothills of the San Gabriel and Pomona Valleys. La Verne was founded in 1887 and incorporated in 1906, is approximately 35 miles east of Los Angeles, and has a population of over 33,000. The City maintains a council-manager form of government in whic h the City Council develops and establishes ordinances and policies in the best interest of its citizens.
The City of La Verne is subject to many natural hazards. The list of potential hazards includes but is not limited to: earthquakes, flooding and severe storms, wildfires, toxic and chemical exposures, and climate change. While it is impossible to predict the moment these incidents will occur, with careful planning and collaboration, minimizing the losses that may result from them is possible. For this reason, the City has previously engaged in efforts to develop a Local Hazard Mitigation Plan (LHMP).
The City’s most recent LHMP expire d in 2017 (a copy of the plan is attached as Enclosure 2). To ensure compliance and eligibility for specific disaster funds, the City is seeking the services of a qualified consultant to assist with developing an updated plan.
The ideal Consultant will engage with City staff and community stakeholders using the four-step process developed by Federal Emergency Management Agency ( FEMA).
This process involves: 1) organizing the planning process and resources, 2) assessing risks and capabilities, 3) developing a mitigation strategy, and 4) adopting and implementing the plan.
In late October 2024, the City received a grant award letter from FEMA to develop and adopt a FEMA approved Hazard Mitigation Plan meeting the requirements outlined in 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance . The grant performance period closes on October 7, 2027.
B. OBJECTIVE
The City of La Verne is seeking a qualified firm to assist City staff to conduct necessary research and analysis to prepare a written LHMP as prescribed by FEMA’s Local Mitigation Plan Review Guide , the State Local Hazard Mitigation Planning Program , and identified in the scope of work below. Upon completion and adoption of the LHMP locally, the Consultant will assist staff with submitting the plan for approval by the California Office of Emergency Services (CalOES) and Federal Emergency Management Agency (FEMA). All tasks listed below must meet compliance with 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance.
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
The consultant will also assist the City in incorporating the final FEMA-approved LHMP into the City’s Safety Element of La Verne’s General Plan for compliance with CA Assembly Bill 2140. Revisions to its Safety Element will include flooding (CA Assembly Bill 162), climate adaption and resiliency (CA Senate Bill 1035 , Senate Bill 1000, and Senate Bill 379), emergency evacuation (CA Assembly Bill 747) and wildfire risk and reduction (CA Senate Bill 1241).
The consultant will provide an editable Microsoft Word version of the Final FEMA - approved plan and print a minimum of ten (10) professionally -bound hard copies of the final FEMA-approved plan.
SECTION II: SCOPE OF WORK
Project tasks shall include, but are not necessarily limited to, those items noted below. If the consultant feels that additional tasks are warranted, they must be clearly identified in the consultant’s proposal.
In preparing a response to this RFP , the consultant shall adhere to the Proposal Format detailed in the RFP and must describe the methodology and techniques that it will use, time and staffing resources allocated, anticipated meetings, and costs involved in addressing each of the following tasks . All tasks listed below must meet compliance with 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance.
City Collaboration
1. Conduct an initial Kickoff Meeting with the LHMP Project Team and local stakeholders.
2. Prepare a Work Plan and general schedule of meetings.
3. Facilitate at least four (4) Steering Committee, a public Ad Hoc Committee, meetings to meet the planning process milestones.
4. Facilitate four (4) working sessions with the Steering Committee to develop specific details and updates in each plan section, hazard identification, risk assessment, mitigation strategy, and plan drafting. The Consultant and City will collaboratively conduct and facilitate each working session. Working sessions will be used to document involvement, provide training to staff about the hazard mitigation process, and complete required steps toward developing mitigation implementation strategies.
5. Submit administrative draft of the LHMP updates to the LHMP Project Team with the City of La Verne for comment and review according to the schedule created in the Planning and Organization Process.
6. Submit quarterly progress reports to the City, which will include the percent of work completed, summary of work completed over the last quarter, identify milestones
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
completed over the last quarter with timelines and a few sentences to explain the process, and projected milestones for the next quarter with timelines and a few sentences to explain the process.
Hazard Identification
1. Identify and profile all natural and man-made hazards and sub-hazards that threaten the City. Hazard categories may include but are not limited to flood, wildfire, earthquake, severe weather, climate change, geologic, and soil. Describe geographic location including graphics using Geographic Information Systems (GIS).
a. Hazards identified must align with the City’s existing Local Hazard Mitigation Plan, neighboring jurisdictions , and the regional hazard mitigation plan (2020 County of Los Angeles All -Hazards Mitigation Plan, the 2018 State Board of Forestry and Fire Protection’s Strategic Fire Plan for California, and California HMP, at least) to ensure continuity. Any hazards listed in the existing plans but excluded from our plan update must be noted and justified.
b. Hazard profiles must include location, extent, previous occurrences and probability of future events . Previous occurrences includes any hazard events that have occurred since the last plan was completed, such as state or federal disaster declarations.
2. Interview city staff, key stakeholders, and the public to determine which hazards affect them and incorporate these findings within the plan.
3. Utilize tools and platforms recommended by FEMA, such as the National Climatic Data Center Storm Events Database, U.S. Geological Survey, and OpenFEMA , to develop hazard profiles.
Risk Assessment
1. Identify assets and potential loss of assets within La Verne. a. Assets include, but are not limited to, people, structures, community lifelines and other critical facilities, natural, historic, and cultural resources, the economy, and other activities that have value to the community. b. Evaluate economic resilience by identifying major employers, economic sectors, and commercial centers, and understanding their dependence on community infrastructure.
2. Utilize Hazus software to conduct at least a Level 2 risk assessment and incorporate results into a narrative, including mapping and data tables for the LHMP .
3. Address how risk has changed since the City’s previous plan was completed and how new developments have affected vulnerability . Special attention should be given to changes in demographics, land use development, and hazard information.
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
4. Conduct a probability of future hazard events . The probability description must discuss any hazard characteristics that may change, such as location, extent, duration and/or frequency.
5. Analyze population vulnerabilities with a focus on underserved and socially vulnerable communities, ensuring these groups have meaningful opportunities for input throughout the planning process. Utilize tools such as the CDC’s Social Vulnerability Index and the Climate and Environmental Justice Screening Tool to ensure their needs are thoroughly addressed.
6. After assets are identified, describe how each profiled hazard can affect the identified assets. Impacts must include the effects of future conditions, including population, land use, development, and climate change.
7. Address National Flood Insurance Program ( NFIP)-insured structures , including providing an estimate of the numbers and types of repetitive and severe repetitive loss properties.
a. Where applicable, describe compliance with NFIP .
b. Where applicable, document the adoption of NFIP minimum floodplain management criteria and latest effective FIRM. Additionally, describe how participants carry out the substantial improvement/substantial damage parts of their floodplain management regulations.
Mitigation Strategy
1. Document the planning process leading to the mitigation strategy . This means explaining the “who,” “what,” “when,” “where,” and “how” the plan was developed.
2. Identify mitigation actions in a matrix and how each action will be implemented.
3. The mitigation strategy must detail the authorities, policies, programs, funding, and resources available to each participant for hazard mitigation. It should also outline opportunities for participants to enhance and expand their capabilities.
Additionally, it must describe how each participant's existing capabilities can support the overall mitigation strategy.
4. Develop mitigation -specific actions that address the specific vulnerabilities identified in the risk assessment, identifying at least one mitigation action per hazard profiled.
5. Mitigation actions must consider a comprehensive range of actions, such as risk - reducing projects, local plans and regulations, structural and infrastructure projects, natural systems protection, essential staff training, and outreach and education programs.
a. This discussion must include the building codes, land use and development codes, ordinances and regulations key to reducing risk.
6. Rank mitigation actions based on a variety of factors, including at least a benefit- cost analysis. The consultant must weigh the benefits of a mitigation action against the cost. Ranking criteria must be clearly defined.
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
a. A detailed benefit -cost analysis will assess each mitigation action, considering costs, community impact, and equity to prioritize initiatives that align with the plan’s objectives and the community’s risk profile and capabilities.
7. Specify how La Verne will integrate the data, analysis, mitigation goals and actions into other planning mechanisms. In this context, planning mechanisms mean governance structures used to manage local land use development and community decision making.
8. Develop reasonable timeframes for completing each mitigation action. The timeframe can detail when the action begins, interim steps and when it should be fully implemented. This does not mean start and end dates, but rather how long the project will take once initiated. General terms like “short-term,” “medium-term,” and “long-term” must be defined.
9. Identify applicable potential funding sources, providing details on the funding sources such as the program title, funding source, program summary, and other applicable information. The identified funding sources must be relevant to carrying out the associ ated actions. Sources of local funding may include the general operating budget, capital improvement budgets, staff time, impact fees, special assessment districts and more.
10. Provide the status on all mitigation efforts identified in the City’s current LHMP and describe how priorities have changed since the previous plan, where applicable. a. For actions that have not been completed in the current LHMP , the plan must either describe why the action is no longer relevant or indicate that it is included in the updated action plan.
11. Explain how the City has incorporated the previous mitigation plan, when appropriate, into other planning mechanisms over the last 5 years.
12. Identify the title of the individual, or the name of the department or agency, responsible for the maintenance effort. Include who will carry out monitoring activities, how these activities will happen, and how often.
Public Outreach & Meetings
1. Coordinate the four (4) Steering Committee meetings and four (4) Steering Committee working sessions, as specified in the above scope of work.
2. Coordinate at least three (3) public outreach workshops throughout the La Verne community to ensure that La Verne residents and business owners can participate in the plan updates. Meetings will require coordination with representatives from local, county, state, and federal agencies and departments with significant interests in the community and hazard mitigation.
3. Engage the public throughout the planning as part of the stakeholder development process. The Consultant will also provide templated e -mail invites, e -newsletters, social media content, flyers/mailers, and other correspondence to help document the stakeholder coordination process and provide thorough communication and
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
coordination. The Consultant will target and identify potentially interested stakeholders, including residents and property owners in hazard-prone areas.
4. The opportunity for stakeholders to be part of the planning process must be extended to at least the following entities: local and regional agencies involved in hazard mitigation activities, agencies that have the authority to regulate development, neighboring communities, business, academia, and other private interests, and nonprofit organizations.
a. The plan must document that each of the required stakeholder types was given the opportunity to join in the planning process.
b. The plan must list the representatives from each participant (local jurisdiction, special district, or other jurisdiction seeking approval) by agency and title.
5. The plan must also state how public involvement will continue as the plan is carried out during its lifetime.
6. The public must have an opportunity to review and comment on the final draft plan before it is adopted
7. The plan must document how the public was given the opportunity to be involved in the planning process. It must also state what that participation entailed, including how underserved communities and vulnerable populations were given the chance to participate.
8. The consultant will assist in designing a webpage for the City and Fire Department websites, which will feature a survey for residents to provide feedback on the LHMP throughout the planning process.
a. Survey results will be publicly shared and integrated into the SJLHMP by the consultant.
9. Prepare staff reports, exhibits, and presentations to the Steering Committee, any City Committees/Commissions/Boards, and City Council.
10. Public Review comments shall be incorporated into an Appendix of the final LHMP .
Plan Adoption & Integration
1. The consultant must complete FEMA’s Plan Review Checklist and submit to City staff for review before submittal to CalOES and FEMA for adoption.
2. The consultant shall present at least two (2) times before the City Council regarding the final draft plan and plan adoption.
3. The consultant shall submit the locally approved LHMP to CalOES for review and comment; thereafter, the consultant will incorporate CalOES comments and submit a final draft through CalOES for FEMA review. The consultant will address all agency required revisions. One of the final deliverables will be a FEMA -approved and locally adopted hazard mitigation plan , and FEMA’s letter of approval is inserted into the Final Plan.
4. Should the updated LHMP not receive approval after CalOES and FEMA review, the Consultant is responsible for reviewing the required revision and comments
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
provided by those agencies and perform all necessary follow -up tasks to finalize the updated LHMP to the satisfaction of FEMA.
5. The consultant will incorporate the FEMA approved & adopted LHMP elements into the Safety Element, aligning with AB 2140 requirements.
In addition to providing the services mentioned above, the Consultant may be required to prepare and submit an extension request for the deadline to the CalOES or the FEMA (if an opportunity is available). The extension request should be based on the propo sed project timeline/schedule.
SECTION III: PROPOSAL SUBMITTAL REQUIREMENTS
A. TENTATIVE SCHEDULE OF EVENTS
The following is a tentative schedule of this entire RFP process. While the City will attempt to apply the necessary resources to maintain this schedule, the following dates are merely projections, and the City reserves the right to modify this schedule as needed to accommodate the completion of this RFP process. The following is a tentative timeline for the evaluation and RFP selection procedure.
RFP Issued Tuesday, December 3, 2024
Question Submittal Deadline Monday, December 16, 2024
Q&A Posted Thursday, December 19, 2024
Proposal Submittal Deadline Monday, January 6, 2025
Review of Proposals January 2025
Council Review and Approval February 2025
Contract Start Date February 2025
B. SUBMISSION OF PROPOSALS
The Proposal shall include the following:
1. Cover Letter
i. Maximum of two (2) pages
ii. Address to Fire Chief Chris Nigg
2. Executive Summary
i. In a brief narrative, describe the proposed solution by setting forth the overall approach and plans to meet the requirements of the RFP .
The intent of this narrative is to convey to the City that the firm understands the objective of the requested service, the nature of the work, and the level of effort necessary to successfully provide the defined services. The narrative should stipulate how the firm’s approach and plans to provide the services are appropriate to the tasks involved.
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
3. Scope of Work
i. Describe the firm’s approach to managing the project, including an implementation plan that describes in detail the specific plans to manage, control, and supervise the project in order to ensure satisfactory provision of services.
ii. Provide a project timeline designed to meet the requirements of the City, as well as scheduling and control methodology that will be used to ensure the schedule will be met. The timeline should include key milestone dates and a detailed description of key project steps. iii. Provide a description of the implementation plan considerations, including estimated time frames and deliverables for various stages of the project.
iv. Detailed description of the specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work. v. Provide a detailed description and/or examples of your quality control procedures that ensures all work products delivered to the City (i.e., drafts and final versions) are of high-quality, and accurate, and have been thoroughly reviewed prior to delivery to the City. vi. Provide explanations on how your firm has met compliance with 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance when assisting other agencies with updating their Hazard Mitigation Plans in the past two years.
vii. Include in the cost proposal the rate for additional meetings, if needed.
viii. Cost proposal should be all -inclusive to include travel costs and administrative tasks.
ix. Identify required work needed from City staff throughout the scope of work.
4. References
i. Provide at least five (5) references, past and present, of similar size agencies in California using the same service being proposed and indicate the scope of work, date, and the name, email address, and telephone number of the client contact.
5. Required Statements
i. A statement that all charges for services will be a “Not -To-Exceed” fee, as submitted with and made part of said consultant’s quote. ii. A copy of the consultant’s hourly rate schedule and a written statement that said hourly rate schedule is part of the consultant’s quote for use in invoicing for progress payments and for extra work incurred that is not part of this RFP .
iii. A written statement by the consultant that all federal laws and regulations shall be adhered to notwithstanding any state or local
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. iv. A written statement by the consultant shall allow all authorized federal, state, county, and the City officials access to place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project. All relevant records shall be retained for at least three (3) years. v. A written statement that the consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
vi. A written statement that the consultant shall comply with the California Labor Code., pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively. vii. A written statement that the consultant shall comply with the Copeland Anti-kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof.
viii. Unique Entity Identifier (UEI): Clearly indicate the Consultant’s Unique Entity ID (UEI) assigned by SAM.gov.
SECTION IV: PROPOSAL EVALUATION
Proposals will be evaluated on the basis of the response to all provisions of this RFP . Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The City may use some or all of the following criteria and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the r ight to modify the evaluation criteria and percentage of the score as deemed appropriate prior to the commencement of evaluation.
Potential Proposal Evaluation Criteria
Evaluation Criteria Points
Qualifications/Experience/References 25
Thoroughness & Understanding of the
Project 25
Timeline & Methodology 25
Cost of Services 25
Total 100
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
SECTION V: GENERAL TERMS AND CONDITIONS
1. Read all Instructions. Please read the entire RFP and all enclosures before preparing your proposal.
2. Proposal Costs. Costs for developing proposals are entirely the responsibility of the proposer and shall not be charged to the City. The consultant shall provide all necessary personnel, instruments, equipment, and materials to perform the described services.
3. Proposal Becomes City Property . The RFP and all materials submitted in response to this RFP will become property of the City.
4. Selection of Vendor. The selection of a vendor will be memorialized in the form of a City Agreement (See Section VI – Enclosures), approved by City Council, and signed by both parties.
There is no contractual agreement between the selected vendor unless and until the City Council accepts and signs the Agreement.
5. Insurance. The City of La Verne requires a certificate of insurance prior to the commencement of any work. Upon successful selection, the consultant has three (3) business days to provide the certificate of insurance to the City in compliance with the Standard City Agreement.
6. Incomplete Proposals May be Rejected. If a Proposer fails to satisfy any of the requirements identified in this RFP , the Proposer may be considered non - responsive and the proposal may be rejected. The City reserves the right to accept or reject any or all proposals or to waive any defects or irregularities in the proposals or selection process.
7. Responsible Representatives . The consultant shall assign a responsible representative and an alternate to perform the assigned tasks. Both staff members shall be identified in the proposal. The consultant’s representative will be responsible for all duties from contract negotiations through project completion. If the primary representative is unable to continue with the project, then the alternate representative will become the primary representative. Any other changes in responsible representative must be approved, in advance, by the City. The City will have the right to reject other proposed changes in personnel and may consider any other changes in responsible personnel a breach of contract
8. City Business License. The selected proposer shall be required to obtain a City of La Verne Business License prior to commencing any work in La Verne.
City Council Packet - February 18, 2025
City of La Verne
Local Hazard Mitigation Plan RFP
November 2024
9. Locality Preference. The City of La Verne reserves the right to have preference towards local bidders.
10. Acknowledgement and Acceptance of Terms and Conditions and City Standard Agreement . Submission of a proposal indicates acceptance by the proposer of the terms and conditions contained in the RFP , unless clearly and specifically noted in the proposal submitted and confirmed in the Contract between the City and the selected consultant, if any.
SECTION VII: ENCLOSURES
Enclosure 1 Standard City Agreement
Enclosure 2 City of La Verne 2012 Local Hazard Mitigation Plan
City Council Packet - February 18, 2025
EXHIBIT B
CONSULTANT’S PROPOSAL
City Council Packet - February 18, 2025
JOC
PROPRIETARY & CONFIDENTIAL
Qualifications for
Local Hazard Mitigation Plan
City of La Verne
REQUEST FOR PROPOSALS (RFP) LOCAL HAZARD MITIGATION PLAN | January 6, 2025
PROPRIETARY & CONFIDENTIAL
City Council Packet - February 18, 2025
Black & Veatch Corporation
550 S. Hope Street, Suite 2250, Los Angeles, CA 90071
P +1 913-458-7346 E [email protected]
January 6, 2025
City of La Verne
Chris Nigg, Fire Chief
3660 “D” Street
La Verne, CA 91750
RE: City of La Verne Request for Proposals (RFP) Local Hazard Mitigation Plan Dear Chief Nigg and Selection Committee Members:
The City of La Verne (City) is proactively addressing potential hazards, including earthquakes, flooding, and severe storms. Since 1969, the City has been included in 83 federal disaster declarations related to these, and other events. In response, the City is committed to protecting its residents, visitors, infrastructure, and natural resources by implementing mitigation measures to build a more resilient community through preparation of a citywide Local Hazard Mitigation Plan (LHMP) utilizing a collaborative planning process that benefits the whole community.
Black & Veatch is a leader in developing innovative tools for mitigation, resilience, engineering, and risk- modeling which have been invaluable in hazard mitigation planning. Our proposal outlines our extensive experience and knowledge in developing Disaster Mitigation Act (DMA)-compliant plans both nationally and in California, and the integration of these tools to support the preparation of your LHMP.
Proven Team Experience. We understand the variety of disasters that have impacted the state and communities in Southern California because of our experience developing the most recent update to the California State Hazard Mitigation Plan. Our team’s resume includes Federal Emergency Management Agency (FEMA) approved hazard mitigation plans for over 100 local governments within FEMA Region 9, including approved plans for more than 10 communities since the new FEMA guidance became effective in 2023.
Rob Flaner will serve as the Project Manager. Rob has been developing hazard mitigation plans in California for over 20 years, since the inception of the DMA, including the recent update to the California State Hazard Mitigation Plan Update and local plans for the Cities of Los Angeles, Alhambra, and dozens of other Southern California communities. Megan Brotherton will be the Deputy Project Manager. Megan was a key planner for the recent California State Hazard Mitigation Plan Update and has led numerous successful planning efforts for communities in Southern California and throughout the state. Together with our discipline leads in the fields of risk assessment and vulnerability analysis, capability assessment, mitigation strategy development, and public outreach, we have assembled a cohesive team with vast resumes of experience working together on projects with direct relevance to the City’s LHMP.
Effective Planning Process. We aligned the City’s four-step process identified in Section I of the RFP (A.
Background) with our team’s established approach. This approach offers numerous benefits, enabling the City to enhance its capabilities through plan implementation while adhering to FEMA's Local Mitigation Planning Policy Guide (April 2023) and Local Mitigation Plan Review Tool. Our successful collaboration with clients extends beyond plan implementation and maintenance, providing added value through cost-benefit analysis for grant programs, developing feasible mitigation projects, and providing information needed when developing plans to support prevention, protection, response, recovery, and mitigation.
Black & Veatch appreciates the opportunity to provide this proposal and successfully develop your LHMP. We have reviewed the RFP and LHMP RFP Q&A and have no issues with the specifications. All contents of this proposal are true and correct and shall remain valid for 90 days following the date of this submittal. If you
a ® BLACK & VEATCH
City Council Packet - February 18, 2025
have any questions, please contact Rob Flaner at 913-458-7346 or [email protected]. As an authorized representative of the firm, I am authorized and empowered to sign this proposal and bind the firm in contractual commitments.
Very truly yours,
Black & Veatch Corporation
Matt Thomas, PE
Associate Vice President
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | EXECUTIVE SUMMARY 1
1 Executive Summary
Black & Veatch is a 100% employee-owned global consulting, engineering, procurement, and construction company with a 109-year track record of innovation in sustainable and resilient communities. Black & Veatch has the stability that the City of La Verne seeks for this project. We are founded upon a commitment to collaborating with clients, partners, and stakeholders to drive toward a more sustainable future. Black & Veatch’s multi-disciplinary resilience team is nationally recognized for its ability to deliver innovative, integrated solutions to projects and programs large and small.
Members of our team have assisted numerous Southern California communities develop FEMA-approved plans, including meeting updated FEMA requirements. Each planning effort has been founded on a whole- community approach to mitigation, ensuring that the
voices of all community members are heard and
included.
Our approach results in effective mitigation planning
processes for the following reasons:
• Our proposed approach aligns with the process
utilized in the latest update to the CA SHMP.
• FEMA Region 9 has recognized this as a sound
technical approach.
• The plan meets the requirements outlined in 44
CFR 201 for local hazard mitigation plans.
• The plan follows the requirements outlined in
FEMA’s Local Mitigation Policy Guide, effective
April 19, 2023.
• We dedicate highly-qualified team members to
each project to ensure that project schedules
are met within budget.
Our team consistently completes hazard mitigation
planning projects on time and within budget. We bring
innovative ideas that ensure project success. Three of
the plans developed by members of our team were the
first in the state to be approved under FEMA’s new state and local planning requirements that became effective in 2023. This affirms the knowledge and experience that the Black & Veatch team has in knowing how the State of California (Cal OES) and FEMA will review plans. The Black & Veatch team brings tried and tested mitigation planning solutions that provide added value to the City of La Verne rather than just meeting the basic FEMA requirements.
Our team understands that the objectives of the City are to:
• Update the City’s HMP that expired in 2017.
• Lead the planning process through the Fire
Department.
• Comply with FEMA requirements for grant
funding of this project.
• Work with a consultant qualified to meet
requirements outlined in 44 CFR Part 201.
• Integrate relevant components of its General
Plan Safety Element, Emergency Operations
Plan and Capital Improvement Plan.
In April 2024, Rob Flaner and Megan
Brotherton attended the invitation-only
Local Mitigation Planning Training
Workshop at Cal OES headquarters in
Mather, California. This special session
was designed by Cal OES to give
consultants the tools they need to
successfully navigate the FEMA Region 9
plan review process.
The training reinforced why the approach
used by the Black & Veatch team
consistently results in first-review FEMA
approval of our plans under the new
guidance that became effective on April 19,
2023.
NOTEWORTHY
I I
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | EXECUTIVE SUMMARY 2
Black & Veatch will support the City of La Verne Fire Department as it leads this update. The detailed scope of work in this proposal demonstrates that the resulting plan will meet 44 CRF 201 planning requirements and closely follow the most current guidance published by FEMA for local plans. The planning team will ensure that the adopted plan can be integrated into applicable local General Plan Safety Elements, to comply with California state mandates, and we will provide guidance and resources to ensure proper integration with all relevant planning mechanisms.
Recommended Six-Phase Planning Approach
The Black & Veatch team offers a fast start with a proven successful approach!
P.,_.ASE '2
Ha7a,d Ide t1frr:atton
? ~ ~ P c:-n,~nl
Identify Hazards; Collect
Data; Assess Risi<;
Summa riz.e Vulnerability;
and flrofil e Hazards
PHASE 4
Assess Capabilities &
Identify Mitigation
Strategy
Core Capabi lities
Assessment; Conf irm Goals;
Identify and Priorit ize
Actions
PHAS E 6
Assemb le and
Adopt the Plan
Assemble Draft and Final
Plan; Public Review Period;
Facilitate Agency Review
and App.ova l; and Plan
Adoption
PHASE 1
organize Resources &
Planning Process
PHASE 3
Public Engagement
strategy
PHASE 5
Plan Maintenance
Strategy
Define and Organize the CPT
and HMSC; Kickoff Meetings ;
and Plan ,Review and Agency
Coordination
Provide the Whole
Commun ity Access to All
Phases of the Project
Establi sh a Strate gy to
Keep the Plan Dynamic
Over the Next Five Years
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 3
2 Scope of Work
PROJECT UNDERSTANDING
Based on our review of the RFP and additional due diligence on the City of La Verne, our team’s understanding of the City’s objectives for this project are as follows:
• This will be an update to the City’s HMP that expired in 2017. • The Fire Department will lead this planning effort.
• The City has received grant funding from FEMA to fund this project. • The City is seeking an experienced, cost-effective planning consultant to facilitate this planning effort through an iterative process with key City stakeholders. • There are socially vulnerable populations within the City based on various data sources. • This planning process will be facilitated through a Hazard Mitigation Steering Committee. • Recent California State mandates, Assembly Bill 2140 (AB2140), Senate Bill 379 (SB379) and Senate Bill 1000 (SB 1000) require points of integration between the Safety Element of a General Plan and an approved local hazard mitigation plan. Understanding of these mandates will position the City for the benefits of compliance under these initiatives.
• The ultimate goal for this project is plan approval by both Cal OES and FEMA Region 9, which will enable the City to pursue grant funding under FEMA’s suite of Hazard Mitigation Assistance grant programs.
The Black & Veatch team can do this for you! We have the experience, resources, and cohesive team to lead the City through an iterative process that will exceed these objectives. Our equity centered approach has been vetted and validated through hundreds of planning efforts across the country and has proven to be adaptable to any client. Our proposed team are known professionals by the approval agencies, Cal OES, and FEMA Region 9, which provides instant creditability in the proposed process, mediation of the review and approval of the plan. We are not only your technical consultant, but we are also your advocate through all phases of the plan’s development. It is this level of support that the City will need to garner for both political and public support of the plan and its recommendations.
Project Management
Our approach to successful project delivery ties to strong project management. Project management includes developing a Work Plan, managing resources, maintaining the critical path for the project, invoicing, and preparing monthly progress reports that will document the percentage of work completed under each phase during the reporting period.
Project and Contract Management. As Project Manager, Rob Flaner will coordinate with City of La Verne on the completion of quarterly progress reports required by Cal OES to provide a status report and documentation of funding request for services provided to update the plan. Megan Brotherton will be the Deputy Project Manager and serve as an alternate as specified in the Responsible Representatives section of the RFP. As Contract Manager, Derek Kurtti will be responsible for cost control on this project and will coordinate closely with Rob Flaner on overall project management to submit monthly progress reports.
Workload and Resource Availability. Black & Veatch fully understands the staffing requirements for this contract and is committed to providing the resources required to complete each task within the required schedule. We are diligent about managing workload and anticipating the level of effort so the City has the resources available when needed.
I I
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 4
Work Plan. At Black & Veatch, the roles and responsibilities, deliverables, budgets, schedules, and quality reviews are defined for each project in the Work Plan to improve project quality, eliminate rework, and keep tasks on schedule and budget. The Work Plan document will be prepared by the Project Manager, Rob Flaner and submitted to the City for review and approval. This document becomes the “Road Map” for the entire project team.
Quality Control
Our Quality Management System is based on ISO 9001, Quality Management System Requirement. A Quality Guide is maintained by our practice that defines our quality program for planning. The Guide defines the QA/QC Coordinator role and outlines the process/instructions for quality reviews for each activity/deliverable and the associated required documentation.
The Work Plan outlined above will include a quality management element outlining how we will manage quality objectives, cost, and schedule commitments, and document management and control specific to your LHMP update. In summary, each plan section undergoes a technical review, editorial review, and ‘clear eyes’ before submitted to the City/state/FEMA for review. The QA/QC Coordinator, Alison Miskiman, will assure Black & Veatch’s Quality Assurance Protocols are applied to all deliverables.
Project Timeline
Based on our team’s experience with projects of similar scope and scale, and alignment with the timeline in the RFP, Black & Veatch proposes a 12-month timeline, from project initiation to plan approval and adoption.
Please see the project timeline below including key milestone dates, followed by a table detailing the duration of the steps in each phase.
PROJECT MILESTONE DURATION
PHASE 1: Organize Resources & Planning Process 9 months Establish Planning Teams 4 weeks
CPT Meetings Bi-weekly through end of project
PROJECT TIMELINE: 12-MONTH PLANNING PROCESS
Project Kickoff
'
PHASE 1: 9 months
PHASE 2: 5 months
Public Meetings
PHASE 3: 9 months I
PHASE 4: 5 months
PHASE 5: 2 months
PHASE 6: 10 months
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 5
HMSC Meetings (4 meetings and 4 working sessions) Monthly as needed Phase 2: Hazard Identification & Risk Assessment 5 months Data Collection/Formatting 8 weeks
Confirm Hazards of Concern 4 weeks
Profile Hazards 9 weeks
Inventory Community Assets 9 weeks
Analyze Impacts 17 weeks
Specialized Assessment for Landslide 9 weeks
Address NFIP Repetitive Loss Properties 13 weeks
Summarize Vulnerability 13 weeks
Phase 3: Public Engagement Strategy 9 months
Community Outreach Profile 4 weeks
Hazard Mitigation Web-Page 38 weeks
Hazard Mitigation Survey 13 weeks
Social Media 30 weeks
Phase 1 Public Meeting(s) 1 week
Phase 2 Public meeting(s) 1 week
PHASE 4: Assess Capabilities & Identify Mitigation Strategy 5 months Capability Assessment 9 weeks
Reconcile Prior Actions 9 weeks
Goal Setting 9 weeks
Identify Alternatives 4 weeks
Mitigation Actions and Action Plan 13 weeks
PHASE 5: Plan Maintenance Strategy 2 months
Guidelines for plan implementation 2 weeks
Proposed methodology for progress reporting 2 weeks
Triggers for comprehensive plan updates 4 weeks
Strategy of plan integration 2 weeks
Strategy for continuing public involvement 3 weeks
PHASE 6: Assemble and Adopt the Plan 10 months
Plan Framework for HMSC 4 weeks
Internal Review Draft HMP 9 weeks
Complete FEMA Region 9 Plan Review Tool 2 weeks
Agency Submittal Draft HMP 8 weeks
Agency Submittal 1 day
Agency Review (Cal OES and FEMA) 13 weeks
Plan Adoption Support 4 weeks
Final HMP 4 weeks
The Project Manager, Rob Flaner and Deputy Project Manager, Megan Brotherton will work closely with each other and the technical team via regular internal check-ins to ensure that interim project tasks are completed for overall project completion within the preferred 12-month planning period. A detailed description of each project step, or phase is listed below.
Our proposed approach for this project includes six (6) phases that have evolved from FEMA’s 10-step planning process and the U.S. Climate Resilience Toolkit developed by NOAA. This adapted approach has shown to be very responsive to FEMA’s new planning requirements that went into effect April 19, 2023. The first three plans approved by FEMA Region 9 under this new guidance followed this planning script. While this approach differs from that specified in the RFP, it clearly meets all elements specified. The significant difference in the Black & Veatch approach from that specified in the RFP is the emphasis on public
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 6
engagement with an equity lens. To show where the Black & Veatch approach meets the scope elements provided in the RFP, a crosswalk is provided at the end of this section. Phases proposed for the City of La Verne plan are described as follows:
PHASE 1: ORGANIZE RESOURCES & PLANNING PROCESS
The Black & Veatch Team will work closely with the City to organize a Core Planning Team (CPT) and a plan oversight Hazard Mitigation Steering Committee (HMSC). The CPT will be made up of discipline leads from the Black & Veatch team along with key project management staff from the City of La Verne. The CPT will coordinate regularly (bi-weekly as needed over the course of the planning process) to monitor plan progress milestones and identify any needs for course correction. The CPT will also be responsible for identifying meeting input needs for the HMSC. The entire planning process will be carefully documented, including all meetings with the HMSC, local agencies and organizations and the public, as well as the City’s coordination with existing state and local planning provisions.
We will assist the City with the establishment of an
HMSC to facilitate a comprehensive and inclusive
approach to hazard mitigation planning.
Committee members should be willing and able to
support plan implementation following adoption.
The HMSC composition will consist of a diverse
group of members, including residents and
stakeholders, and appropriate City personnel with a
stake in the outcomes from this plan. Once
organized, the Black & Veatch team will facilitate a
series of HMSC planning process meetings to
garner input on key planning milestones to meet
FEMA requirements that include, but are not limited
to:
• Confirm the Hazards of Concern to be
assessed by the plan (please note that this
discussion will be influenced by FEMA’s
National Risk Index ratings for the City).
• Establish goals for the plan.
• Define critical facilities/infrastructure for the City. • Identify and define equity priority communities.
• Confirm and implement a public engagement strategy that is inclusive and prioritizes equity priority communities.
• Review and approve risk assessment findings.
• Review and approve a comprehensive range of mitigation project alternatives. • Confirm a plan maintenance strategy for the plan.
• Review and approve public review and agency review drafts of the plan. • Support plan adoption by the La Verne City Council.
In alignment with the City’s RFP Q&A, it has been assumed that the HMSC will meet a minimum of eight times, based on a schedule they adopt. All HMSC meetings will be open to the public and advertised as such under the City’s open public meeting policy. The Black & Veatch team will prepare all meeting materials and document meeting outcomes throughout this facilitated process. Black & Veatch will provide in-person facilitation at the HMSC meetings, as noted in the City’s RFP Q&A. The HMSC will be organized according to a Charter that it adopts, with a designated Chairperson, Vice-Chair and Spokesperson.
Black & Veatch professionals on this team
developed the State guidance on writing local
plans. We have unparalleled knowledge and
expertise in local planning guidelines, as we
were instrumental in the development of
these practices.
The California State Hazard Mitigation Plan
Appendix M. Basics of Local Mitigation
Planning details the best manageme nt
practices for local plan development as
recommended by Cal OES to meet state and
federal requirements.
NOTEWORTHY
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 7
The Black & Veatch team we will coordinate with relevant local government agencies and others that may have a stake in the outcome of the plan to ensure they are informed of the progress of the plan's development, allowing them to review and offer feedback on the draft plan.
This phase will also include a review of other City plans, policies, ordinances, and programs that could support or enhance the City’s hazard mitigation efforts directed by the hazard mitigation plan. Most notable of which will be the City’s Safety Element of its General Plan pursuant to the requirements of AB2140, SB379 and SB1000. Other documents to be reviewed under this phase include the City’s municipal code, Emergency Operations Plan, climate action/adaptation plan and Capital Improvement Plan.
Phase 1 Deliverables:
Key Black & Veatch team deliverables:
• Project kickoff meeting with City staff to define the CPT and HMSC membership. • In-person facilitation of up to four (4) HMSC meetings and four (4) HMSC working sessions including agenda development and meeting summary recordation
• Bi-weekly CPT coordination
• Agency coordination
• Facilitation of plan/program review
• Produce appropriate copies of all meeting materials prior to each meeting • Documentation of recommended changes and enhancements to the plan City personnel responsibilities:
• Identify a planning lead for the City that will act as the primary point of contact for the consultant and support the CPT
• Identify a minimum of one (1) staff member to sit on the HMSC • Secure venues for all in-person meetings scheduled during this process • City will assume responsibility for granting any exceptions to timelines established under this phase
Phase 1 Timeline:
The proposed timeline for this phase is nine (9) months following receipt of a notice to proceed from the City.
PHASE 2: HAZARD IDENTIFICATION & RISK ASSESSMENT
The Black & Veatch team will prepare the cornerstone for the plan, the risk assessment. This will be the most consultant-involved phase of the scope of work. The Black & Veatch team will assist the City in gaining a thorough understanding of the characteristics and potential consequences of the hazards that may impact or have historically affected the City. The following steps will be completed under this phase:
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 8
Identify Hazards
Working with the HMSC, the Black & Veatch team will facilitate the identification and confirmation of the hazards of concern to be addressed by the plan. This discussion will begin by looking at the City’s Local Hazard Mitigation Plan that expired in 2017 and compare the hazards addressed by the plan to those assessed in the recently updated, 2023 California State Hazard Mitigation Plan. It is important to note that it is a planning requirement for LHMP’s to be “consistent” with the State Hazard Mitigation Plan. If the HMSC decides to include non-natural hazards in the risk assessment, the technical approach for this phase will address natural hazards differently than non-natural hazards. The natural hazards will be fully assessed in compliance with 44 CFR 201.6 (c) (2) based on a definition of risk (probability multiplied by impact), while the non-natural hazards (such as toxic and chemical exposures, power outages, terrorism, etc.) will be profiled with an emphasis on consequence as was done with the CA State Hazard Mitigation Plan.
Collect Data
The Black & Veatch team will implement a data collection program designed to fulfill the identified needs of risk assessment, planning, and mitigation action development in this plan. At the start of the project, the Black & Veatch team will prepare a comprehensive list of all data needed to perform the required analysis, to be requested from the City or other viable resources (i.e., Los Angeles County). This information will be provided to Black & Veatch at no cost.
Data collection efforts will focus on available local data in the areas of hazard and event data, asset/inventory data, vulnerability data, and planning data. Planning data collected will include (but may not be limited to) existing studies, reports, and technical information; current and future land use; zoning ordinances; comprehensive plans; emergency operation plans; soil surveys; census data; local flood maps; and local Geographic Information Systems (GIS) data. The Black & Veatch team will provide the City with a suite of survey forms and tools to help facilitate efficient collection of critical data and information.
Assess Risk
--~----
1 Identify
)2
Collect
3 Assess
4 Summarize
5 Profile
Hazards Data Risk Vulnerability Hazards
~ ' -'---....__/
- -- - - - - - -
RISK ASSESSMENT APPROACH
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BV.COM BLACK & VEATCH | SCOPE OF WORK 9
The Black & Veatch team will perform a thorough
assessment of each hazard as described above, as
well as the vulnerability of the planning area to each
hazard identified, using tools such as GIS/Hazus,
benefit-cost analysis tools, FEMA’s National Risk
Index datasets and the best available scientific data
and historical/local knowledge of past occurrences. A
map delineating each hazard area (for those hazards
that have a clearly defined location), a description of each hazard (including potential depths, velocities,
magnitudes, frequencies, etc.), and a discussion of
past events will be prepared. The risk assessment will
include:
• Best available data to identify extent and location of hazard events for which the planning area is susceptible (note: for FEMA compliance, natural hazards are mandatory, non-natural hazards are optional).
• Historical review of events that have impacted the City. • The probability of occurrence or frequency of natural hazard events based on new data or historic occurrences.
Summarize Vulnerability
A vulnerability analysis will be performed that will
include an inventory of the number and type of
structures at risk; the impact on life, safety, and health and the need and procedures for warning and
evacuation; the identification of critical facilities and evaluate the economic resilience of those assets as
well as a review of the development/redevelopment
trends projected for the future in each identified
hazard area.
Phase 2 will assure that the City’s risk and vulnerability is addressed in the overall risk assessment. This will be accomplished using established templates that will walk the City through the required steps of risk assessment. Existing data and personal interviews will be used to accomplish this phase. The primary tool utilized in the development of this risk assessment will be FEMA’s risk assessment platform, Hazus (version
6.2). This will be a level-2, user-defined analysis supported by information provided by the City and County such as County Assessor datasets, topography data, hydrology data, and soils data. Hazus will be used to assess the earthquake (up to 3 earthquake scenarios) and dam failure hazards (1 aggregate scenario for the combined inundation areas of the 5 dams that impact the City). For those hazards not addressed by the Hazus model, Hazus outputs will be modeled using GIS applications (applying damage functions to an inventory exposed to a hazard). All Hazus models, their data inputs and their results will be provided to the City at the completion of this project to update their existing data sets as well as training for appropriate personnel on their use.
Our team will generate and analyze the output reports of Hazus based on the hazard scenarios run by the model and in some cases, using historical, anecdotal, and other information to evaluate how hazards may cause losses. Using Hazus, we will provide quantitative loss estimates, where feasible; in other cases, we will use FEMA, Cal OES, and other available guidance to estimate potential exposure, losses, and impacts in a
The Black & Veatch team has successfully
met the new FEMA risk and vulnerability
assessment requirements for more than 10
communities since t he guidance went into
effect in 2023.
NOTEWORTHY
Hazus Experts on the Black & Veatch
Team
Carol Baumann is one of only 15 certified
Hazus-MH Practitioners nationwide.
Alison Miskiman received a national
recognition award for the customization of
Hazus-MH for hazard mitigation plans.
NOTEWORTHY
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 10
qualitative manner, clearly specifying our sources, assumptions, and methodologies in all cases. We will use illustrative means including histograms, maps, and other diagrams to present and summarize information.
These maps and illustrations also can be used to support public meetings and outreach regarding planning efforts. Hazus data will be formatted such that it can support both the plan content as well as the public involvement strategy identified under Phase 3.
Once all the risk assessment deliverables are produced, our team will utilize the data to quantify the impacts of each hazard assessed on the City of La Verne.
Describe (Profile) Hazards
Black & Veatch will prepare profiles for each hazard of concern using the new and updated data. Hazard profiles will meet FEMA requirements by including hazard description, geographic location with a map for hazards with a clearly defined location, extent, previous occurrences, and probability of future events.
All data and analyses produced under this phase will be processed and formatted so that it can be incorporated into hazard profiles under Phase 6 of this scope of work.
Phase 2 Deliverables:
Key Black & Veatch team deliverables:
• Maps that illustrate the extent and location of each hazard assessed. • Review of past occurrences.
• The types and numbers of existing and future buildings, infrastructure, and critical facilities located in the identified hazard areas for each scenario event.
• Loss estimates for each scenario event for all residential, commercial, and industrial buildings within each hazard area.
• An analysis of identified vulnerable critical facilities for each scenario event. • A land use analysis for each scenario event that includes a look at land with potential for future development/redevelopment.
• Review and analysis of FEMA Repetitive Loss data (if applicable). • A loss matrix that summarizes the findings for all exposure and vulnerability analyses. • Risk ranking for each hazard assessed.
• Completed hazard profiles for each hazard assessed.
City personnel responsibilities:
• Provide the best available information on general building stock (County Assessor Data). • Provide the best available digital elevation model for the planning area. • Provide the best available data on extent and location of the flood hazard in a digital format. • Request Repetitive Loss, insurance policy and claims data from FEMA via an Information Sharing Access Agreement (ISAA).
• Provide any available information/data on historic impacts from hazard events.
Phase 2 Timeline:
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BV.COM BLACK & VEATCH | SCOPE OF WORK 11
The prosed timeline for this phase will be five (5) months following the 30-day project initiation phase of the project.
PHASE 3: PUBLIC ENGAGEMENT STRATEGY
The Black & Veatch team will collaborate with the City’s Communications Manager to develop and deploy an equitable, inclusive public outreach strategy for this planning process. The key to this task will be provide the public multiple opportunities to provide comment on the subject matter using media within the City’s capabilities and to clearly identify equity priority communities within the City and devise a strategy that targets those communities. This strategy will focus on three primary objectives:
1. Assess the public’s perception of risk associated with hazards.
2. Assess the public’s perception of vulnerability to those risks.
3. Identify possible mitigation strategies that will be supported by the public.
The Black & Veatch team will leverage technology to improve communications and engagement. Our approach utilizes a multi- media approach during the initial stages of the plan’s
development, focused on getting as many touch points with the public as possible. The development of this strategy will evolve from the HMPC and be based the outreach capabilities of the City. This will be a multi-media strategy that will include:
• Inclusion of local equity priority communities.
• Leveraging existing community events within the City to promote the LHMP and gain public input during the
planning process.
• Posting plan-related materials on a City-sponsored
webpage dedicated to the LHMP.
• Developing and deploying a hazard mitigation
questionnaire tailored to the needs and issues of the City disseminated to target audiences identified by the
HMSC.
• Implementing web-based methods to solicit input on
draft elements of the plan such as the risk assessment, jurisdictional specific chapters, mitigation catalog, and the draft plan. • Developing material and content to be deployed by social media tools utilized by the City, such as Facebook, X (formerly Twitter), and Nextdoor, to expand public and stakeholder outreach. • Prepare a “fact sheet” that describes drivers for planning and key components of the hazard mitigation planning process that can be deployed via multiple media utilized by the City. • Facilitating up to three (3) in-person public workshops deployed in two stages will be conducted at times and locations determined by HMSC guidance. The target time frame for the Stage 1 public workshop(s) will be within two (2) months of the initiation of the plan update process and will focus on the presentation of the risk assessment results and to gauge the public’s perception of the risk. The Stage 2 public workshop(s) will be held during a noticed public comment period to present the draft plan. All public workshops will strive to coordinate with the City’s ongoing update to its General Plan.
Black & Veatch will provide in-person consultant support for all three public workshops. • The Black & Veatch team will document all facets of this public engagement strategy for inclusion in the final plan.
Members of the Black & Veatch
team facilitated developing the
progressive definition of equity
and inclusivity used in the
California State Hazard
Mitigation Plan.
This innovative outlook will help
the City of La Verne meet the
requirement for including e quity
priority communities in the
planning process.
NOTEWORTHY
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 12
Phase 3 Deliverables:
Key Black & Veatch team deliverables:
• A HMSC approved public outreach strategy within 30 days following the first HMSC meeting. • Content to be posted on a City-sponsored website.
• Content for Press and social media releases on key milestones of the plan’s development • A hazard mitigation survey to be deployed on a Black & Veatch sponsored platform (i.e., Survey Monkey)
• A Fact sheet on hazard mitigation planning that can be used as handouts for public and HMSC meetings.
• Up to three (3) public workshops deployed in two (2) stages at venues provided by the City and confirmed by the HMSC
• The Black & Veatch team will develop all public meeting presentation materials • Documentation of attendance for all public meetings
City personnel responsibilities:
• Provide space on the City’s website for a Hazard Mitigation Planning page. • Use the City’s social media accounts to post press releases and notices. • Secure venues for all in-person public workshops.
• Be responsible for reproduction of all public workshop support materials (i.e., fact sheets and handouts).
Phase 3 Timeline:
The prosed timeline for this phase is nine (9) months beginning following the 30-day project initiation phase of the project.
PHASE 4: ASSESS CAPABILITIES & IDENTIFY MITIGATION STRATEGY After the hazard identification and risk assessment documentation have been completed and reviewed by the HMSC, the Black & Veatch team will work with the HMSC to confirm goals for the plan, capabilities to implement actions, a comprehensive range of alternatives to be considered by the plan and then finally, the mitigation action plan.
The HMSC will confirm a set of goals to align with hazard mitigation priorities for the City.
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BV.COM BLACK & VEATCH | SCOPE OF WORK 13
Once the goals have been identified and confirmed by the HMSC, a range of mitigation alternatives and actions on a hazard-by-hazard basis will be created. Actions that provide multi-goal risk reduction will be encouraged. Information obtained during the risk assessment as well as from the public involvement strategy will be used to create a catalog of mitigation best-management-practices. The basis for this catalog will be a facilitated session with the HMSC identifying strengths, weaknesses, obstacles, and opportunities (SWOO) of core capabilities within the City. This catalog can then be used by City departments and stakeholders to guide their decision- making regarding mitigation actions. The catalog will represent the alternatives analysis in the plan, a required component for DMA compliance. Once the mitigation catalog has been
assembled, the Black & Veatch team will facilitate a workshop with appropriate City departments and stakeholders to identify a hazard mitigation strategy for the plan.
A key step under this phase will be the performance of a core capability assessment by the CPT. Using tools and templates developed by the Black & Veatch team, the team will assess the planning/regulatory, technical, administrative, and financial capabilities of the City to implement mitigation actions. Additionally, this assessment will look at the City’s public education and outreach capabilities as well as the City’s compliance with the programmatic requirements of the National Flood Insurance Program (NFIP) as required under the FEMA HMA program. Additionally, in response to CA Senate Bill 379, the planning team will review the City’s adaptive capacity to deal with the potential impacts from climate change.
The principal objective for this phase is the development and prioritization of a hazard mitigation strategy for the plan. This strategy will reduce the effects of hazards on both new development and existing inventory and infrastructure. As part of the mitigation alternative development step, the Black & Veatch team will introduce City stakeholders to the Black & Veatch methodology for prioritizing and ranking the actions based on a review of hazard risk, equity, community impact, capabilities, plan objectives, future conditions, and project benefits versus project costs. This is done through a numerical ranking process to define high-, medium-, and low- priority actions. Please note that FEMA planning requirments state that mitigation actions shall be priortized wiith a special emphasis on the extent to which benefits are maximized according to a cost-benefit review of the proposed projects and their associated cost. This “review” is not a detailed analysis to the degree that is required for project grant appications under FEMA suite of Hazard Mitigation Assiatance (HMA) grant programs. The review can be more qualitative based on anticaipated benefits and costs of proposed mitigation actions. The Black & Vetach methodology applies a multi-criteria process that clearly meets the FEMA requiremenst and will position the City for success in the FEMA grant arena.
Phase 4 Deliverables:
Key Black & Veatch team deliverables:
• Facilitation of the identification of goals for the plan. • Facilitation of a SWOO session.
• A catalog of mitigation best management practices based on findings from the SWOO session.
Our team will maximize funding
potential for projects identified
in other planning efforts by
integrating those projects into
the mitigation action plan.
This goes beyond meeting FEMA
plan integration requirements. It
opens pathways to leverage grant
funding that could free up capital
improvement funds to implement
other projects of importance.
NOTEWORTHY
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 14
• A core capability assessment.
• Facilitation of the identification of an action plan for the City. • A prioritization schema that stresses community impact, equity, future conditions, and cost- effectiveness of each action.
City personnel responsibilities:
• Approve goals.
• Participate in the SWOO session.
• Approve action plan prioritization schema.
• Approve mitigation action plan.
Phase 4 Timeline:
The prosed timeline for this phase will be five (5) months following the 60-day milestone for the project.
PHASE 5: PLAN MAINTENANCE STRATEGY
Under Phase 5, Black & Veatch will work with the HMSC to develop a plan for monitoring, evaluating the performance, and laying the groundwork for the next 5-year update. This is often referred to as the plan maintenance strategy. The strategy developed will be specific to the City of La Verne and will be based upon the needs and capabilities of the City as identified by the HMSC via a facilitated process. This strategy will include the following required components:
• Guidelines for plan implementation
• Proposed methodology for annual progress reporting
• Triggers for comprehensive plan updates
• Strategy of plan integration
• Strategy for continuing public involvement
The strategy will, at a minimum, meet DMA requirements. However, we will provide the HMSC with guidance on the benefits of meeting the more stringent progress reporting standards. Responsive to these requirements and to ease the burden on the City at the time of the next update, our team will develop a plan maintenance component that addresses key implementation milestones during the 5-year plan performance period.
Phase 5 Deliverables:
Key Black & Veatch team deliverables:
• Facilitation of the identification of a plan maintenance strategy for the plan. • Drafting of a plan maintenance section of the plan.
City personnel responsibilities:
• Review and approve the plan maintenance strategy for the plan.
Phase 5 Timeline:
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City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 15
The prosed timeline for this phase will be two (2) months following the 180-day milestone for the project.
PHASE 6: ASSEMBLE AND ADOPT THE PLAN
Using the information gathered in the first five phases, Black & Veatch will assemble the plan for the City of La Verne in full compliance with FEMA’s Local Hazard Mitigation Plan Review Tool.
The plan will thoroughly document the hazard mitigation planning process, the dates of all meetings, copies of agendas and sign-in sheets, materials for the meetings, stakeholders involved in the planning process, the public outreach meetings and strategy, and the coordination with existing planning mechanisms. We will present drafts of the assembled plan to the City for approval in four distinct milestones:
1. A framework draft that illustrates the baseline structure of the plan including a table of contents
2. A preview draft that will be presented for public review and comment
3. An agency submittal daft that will be provided to Cal OES and FEMA Region 9 for pre-adoption review and approval
4. A final draft of the plan after adoption by the City and final approval by FEMA Region 9
Draft Plan
A first draft of the updated plan will be presented to the HMSC for review and approval. Changes desired will be incorporated into a second draft plan that will be forwarded to appropriate agencies identified under Phase 1 for their review and comment.
This dissemination will occur simultaneous with a final public comment period identified under Phase 3 of this scope of work.
Prior to this distribution, the Black & Veatch team will perform an in-house review of the draft plan using the FEMA Region 9 Local Mitigation Plan Review Tool used by FEMA and Cal OES
reviewers to determine the mitigation plan’s compliance with the DMA requirements. All comments received during this public comment period will be documented and incorporated as
appropriate by the CPT. At the completion of the final public comment period, the submittal draft plan will be prepared and submitted to Cal OES with a request for pre-adoption review and approval. Cal OES will be responsible for submittal of the plan to FEMA Region 9 after it completes its review.
Once approval pending adoption (APA) has been granted by the review agencies, the adoption phase of the plan’s development process will begin. FEMA and Cal OES will not grant formal approval of the plan until it has been formally adopted by the City. A sample resolution will be prepared for the City, and our team will track the adoption status and prepare the adoption documentation package to be submitted to Cal OES and FEMA Region 9 for final plan approval.
We will support the City as requested during the adoption process.
Final Plan
Once the final plan is approved by FEMA Region 9, the Black & Veatch team will prepare the final version of the plan inclusive of adoption documentation and FEMA approval notification and provide the City with an editable MS Word version of the final plan, a “print-ready” PDF version of the final plan, and ten (10) professionally- bound hard copies.
As shown in our organization
chart on page 19, we have
assigned a dedicated quality
control team member to this
project.
Alison Miskiman has managed and
performed rigorous quality
assurance and quality control
measures to more than 100 FEMA-
approved hazard mitigation plans
across the county . This includes
ensuring accuracy of data outputs,
plan narratives, and compliance
with Cal OES and FEMA planning
requirements.
NOTEWORTHY
@)
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 16
Phase 6 Deliverables:
Key Black & Veatch team deliverables:
• Proposed framework for the plan.
• A preview draft that will be presented for public review and comment. • An agency submittal daft that will be provided to Cal OES and FEMA Region 9 for pre-adoption review and approval.
• A final draft of the plan after adoption by the City and final approval by FEMA Region 9. • A completed FEMA Region 9 plan review tool.
• Transmittal of the draft plan and completed plan review tool to Cal OES with request for pre-adoption review.
• Adoption support documents.
• Support the City’s adoption process as requested by the City (up to 2 presentations to City Council as noted in the RFP).
• Transmittal of adoption documentation to FEMA Region 9 for final approval. • Editable MS Word version and a “print-ready” PDF version of the final plan. • 10 hard copies of the FEMA-approved plan.
City personnel responsibilities:
• Approve milestone drafts of the plan.
• Adopt the plan following pre-adoption approval by Cal OES and FEMA Region 9.
Phase 6 Timeline:
The prosed timeline for this phase will be ten (10) months following the 60-day milestone for the project. See the schedule provide in Section 6 of this proposal.
Crosswalk of Scope Requirements
As noted in the beginning of this section, the Black & Veatch approach differs from that included in the RFP.
To illustrate how this approach will meet the requirements specified in the RFP, we have provided a crosswalk of where the Black & Veatch approach addresses the scope requirements specified by the City in the RFP. See this crosswalk illustrated below.
1 1
-
1 1
~
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BV.COM BLACK & VEATCH | SCOPE OF WORK 17
Hazard Mitigation Plan Experience
The table below lists projects completed by members of the Black & Veatch team for local governments in California and across the country in the last two years. Each plan met 44 CFR 201, and the current state and FEMA planning guidance.
PROJECT NAME
STATE
FEMA REGION
SIMILAR SCOPE
OF SERVICES
STATE
APPROVED
FEMA
APPROVED
*City of Roseville Hazard Mitigation Plan CA 9
*Tri-Valley Multi-Jurisdictional Hazard Mitigation Plan CA 9 Coachella Valley Water District Hazard Mitigation Plan CA 9 *Lewis County Multi-Jurisdictional Hazard Mitigation Plan WA 10 *Chelan County Multi-Jurisdictional Hazard Mitigation Plan WA 10 *Grant County Multijurisdictional Hazard Mitigation Plan WA 10 *Burlington County Multijurisdictional Hazard Mitigation Plan NJ 2 *Fort Bend County Multijurisdictional Hazard Mitigation Plan TX 6 *Llano/San Salvo Counties Multijurisdictional Hazard
Mitigation Plan TX 6
*Franklin County Multijurisdictional Hazard Mitigation Plan OH 5 Rocklin County Multijurisdictional Hazard Mitigation Plan NY 2 *Worked on by proposed team at previous employer
Cost Proposal
Our stated costs are organized by work plan phase and are fully inclusive of all labor and direct reimbursable charges. If awarded, Black & Veatch will bill the City monthly based on a percent complete by phase. Each
City of La Verne
Planning Process
Black & Veatch
Approach Phase
Step 1 Step 2 Step 3 Step 4
l l l l
Phase 1 Phase 2 Phase 4 Phase 5
and and and
Phase 3 Phase 4 Phase 6
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City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 18
invoice will be accompanied by a progress report that will summarize the tasks completed that month by phase.
The table below lists costs by phase, hours per phase, and a total cost for the entire project.
PHASE
LABOR
COSTS ODCS* HOURS TOTAL
Phase 1: Organize Resources and Planning
Process** $29,400 $2,096 160 $31,496
Phase 2: Hazard Identification and Risk
Assessment $36,503 $0 214 $36,503
Phase 3: Public Engagement Strategy** $14,611 $2,096 83 $16,707 Phase 4: Assess Capabilities & Identify
Mitigation Strategies $11,455 $0 68 $11,455
Phase 5: Plan Maintenance Strategy $2,968 $0 18 $2,968
Phase 6: Assemble & Adopt the Plan** $49,659 $1,470 277 $51,129 Project Management $8,317 $0 42 $8,317
Total $152,913 $5,662 62 $158,575
Rate for Additional meetings if needed $2,500 $2,500
* Other Direct Costs (ODCs) are inclusive of all travel, Per Diem, printing, and reproduction costs **Costs include in-person meeting attendance as outlined in this proposal
OUR TEAM
Black & Veatch understands that strong corporate resumes are built by knowledgeable professionals with subject-matter expertise that our clients know and trust. The Black & Veatch resume in the field of hazard mitigation planning has been expanded during the past year by the addition of key strategic hires that have been supporting communities responding the requirements of the Disaster Mitigation Act (Public Law 106- 390) since its inception.
The range of innovative services described in the previous section drew key members of the team to join Black & Veatch. These services and other support resources at Black & Veatch enable employee owners to meet client needs.
The true differentiator for the Black & Veatch team is our proposed personnel. We have assembled a team of highly qualified personnel that have worked together for years in the state of California in communities like La Verne. This effort requires a team with a depth of experience, including delivering risk assessments and hazard mitigation plans for local governments big and small. This team led the most recent update to the California State Hazard Mitigation Plan that will set the foundation for the City’s LHMP update. This vast resume of experience will provide the City with in-person access to trusted advisors that will be your champion with Cal OES and FEMA Region 9 through this plan update process.
Please find our team illustrated in the following organizational chart. You can also find condensed resumes for all key personnel in Appendix A.
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | SCOPE OF WORK 19
CONTRACT MANAGER
Derek Kurtti
RISK ASSESSMENT &
VULNERABILITY ANALYSIS
Carol Baumann, HP, GISP
RISK ASSESSMENT &
VULNERABILITY ANAL VSIS
Angelo Hernandez
Nathan Gendel
Nick Zigler
-
LAVERNE
I
PROJECT MANAGEll
Rob Flaner, CFM
DEPUTY PROJECT MAN,AGER
Megan Brotherton
I
Lead Roles
CAPABILITIES &
MITIGATION
STRATEGIES
Heather Apgar, CFM
Support Roles
CAPABILITIES &
MITIGATION
STRATEGIES
Grace Hejmanowski, EIT
Jenny Doan
-
QA/QC COORDINATOR
Alison Miskiman, GISP, CFM
PUBLIC OUTREACH
Erin Schanen, EIT, ENV SP
PUBLIC OUTREACH
Caleb Grimes
Cindy Rolli
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REFERENCES 20
3 References
On the following pages are five examples of projects
approved by FEMA Region 9 within the past five years
which were led by members of the Black & Veatch
team. Each reference includes a description of the
scope of work performed and contact information.
The projects show a diversity in planning efforts for
cities and communities in California. Each project has
direct relevance to the City of La Verne’s LHMP
update. Please note that several of these projects
were not contracts with the Black & Veatch
Corporation. However, key personnel for each of
these projects are now professionals at Black &
Veatch, and they have quickly established a strong
network of resources as part of the Black & Veatch
Communities & Ecosystems practice.
The following projects represent proofs of successful
hazard mitigation planning led by the proposed team
members. This proposed team is ready to apply the
knowledge, experience, and lessons learned from
these and other planning efforts to the City of La
Verne’s plan.
In April 2024, Rob Flaner and Megan
Brotherton attended the invitation-only
Local Mitigation Planning Training
Workshop at Cal OES headquarters in
Mather, California. This special session
was designed by Cal OES to give
consultants the tools they need to
successfully navigate the FEMA Region 9
plan review process.
The training reinforced why the approach
used by the Black & Veatch team
consistently results in first-review FEMA
approval of our plans under the new
guidance that became effective on April 19,
2023.
NOTEWORTHY
I I
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REFERENCES 21
2024 Coachella Valley Water District
Hazard Mitigation Plan
COACHELLA, CA
Key members of the team proposed by Black &
Veatch led the comprehensive update to the
Coachella Valley Water District (CVWD) Hazard
Mitigation Plan. The planning process included
a thorough risk assessment of 14 natural and
non-natural hazards to focus on the
vulnerability of district assets and people in the
planning area. Part of the robust public and
stakeholder outreach effort included engaging
disadvantaged communities in the planning
process. Black & Veatch worked with District
representatives and local stakeholders to
identify factors that may increase vulnerability
and develop 50 mitigation actions to address
those vulnerabilities.
This is one of the first water utility plans
approved by Cal OES and FEMA Region 9 under
the new planning guidance.
The Plan was approved by FEMA Region 9 after
the first review on March 6, 2024.
Project web link: Local Hazard Mitigation Plan |
Coachella Valley Water District - Official
Website (cvwd.org)
RELEVANCE TO CLIENT
CVWD faces many of the same hazards as the
City of La Verne and needed an updated
mitigation plan to qualify for grant funding. This
plan demonstrates successful planning for the
Southern California region.
KEY TEAM MEMBERS
Cindy Rolli, Project Manager
Rob Flaner, Technical Advisor
Megan Brotherton, Lead Planner
Erin Schanen, Planner
Caleb Grimes, Planner
YEAR COMPLETED
2024
CLIENT REFERENCE
Greg Papazian, Emergency Response
Administrator
760-398-2661
[email protected]
Upon awarding the contract to update our LHMP to Black & Veatch we were supported every step of the way. The Black & Veatch team helped us navigate FEMA’s new planning guidance and provided assistance as we conducted stakeholder outreach. We now have a robust FEMA approved LHMP that will serve as a roadmap to resilience over the next five years so we can continue to provide critical services to our customers. - GREG PAPAZIAN
CVWD EMERGENCY RESPONSE ADMINISTRATOR
,, _________________ _
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REFERENCES 22
2025 Local Hazard Mitigation
Plan
ALHAMBRA, CA
Key members of the proposed Black & Veatch
team are partnering with the City of Alhambra Fire
Department to lead the initial hazard mitigation
planning effort for the City. The plan is overseen
by a Core Planning Team and Planning Committee
comprised of City staff and community
stakeholders. Plan development includes a robust
public outreach approach, allowing the public to
participate in the planning process. Eight hazards
of concern have been identified for the
comprehensive risk assessment. These include
Dam failure, drought, earthquake, extreme heat,
flood, landslide, lightning, and strong wind. The
planning process will identify and prioritized
mitigation actions to mitigate the impacts of the
identified hazards. The plan is fully underway and
is expected to be submitted on schedule for
review by Cal OES later this year.
Project weblink: Hazard Mitigation Plan |
Alhambra, CA
RELEVANCE TO CLIENT
The City of Alhambra is an inland community
in Los Angeles County and is exposed to many
of the same hazards including earthquake,
drought, and extreme heat. It is surrounded by
urban development.
KEY TEAM MEMBERS
Rob Flaner, Project Manager
Carol Baumann, Risk Assessment Lead
Megan Brotherton, Lead Planner
Heather Apgar, Mitigation Strategy Lead
Erin Schanen, Public Outreach Lead
Alison Miskiman, QA/QC
YEAR CO MPLETED
In Progress
CLIENT REFERENCE
Joe Lawrence, City of Alhambra Fire
Department Battalion Chief
626-570-5199
[email protected]
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REFERENCES 23
2021 Local Hazard Mitigation Plan
NORWALK, CA
Key members of the Black & Veatch team led the
initial hazard mitigation planning effort for the City
of Norwalk. The plan was based on a
comprehensive risk assessment of five natural
hazards. Plan development included a two-phase
public outreach approach, allowing the public to
participate in the planning process. The plan
identified and prioritized 16 actions that would
mitigate the impacts of the identified hazards. The
draft underwent a successful review by Cal OES
and FEMA, with no requested changes. The City
officially adopted the plan on January 18, 2022,
and FEMA Region 9 granted final approval on
February 1, 2022.
Project weblink: Local Hazard Mitigation Plan | City
of Norwalk, CA
RELEVANCE TO CLIENT
The City of Norwalk is an inland community
and is exposed to many of the same hazards
including earthquake, drought, and extreme
heat. It is surrounded by urban development.
KEY TEAM MEMBERS
Rob Flaner, Project Manager
Carol Baumann, Risk Assessment Lead
Megan Brotherton, Hazard Profiler Lead
Alison Miskiman, QA/QC
YEAR COMPLETED
2022
CLIENT REFERENCE
Gabriela Garcia, Management Analyst 562-
929-5700
[email protected]
/k~~
NORWALK
A Connected Commun ity
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REFERENCES 24
2023 Local Hazard Mitigation Plan
LONG BEACH, CA
Key members of the Black & Veatch team led the
5-year update to the City of Long Beach Hazard
Mitigation Plan. The cornerstone of this plan was
a comprehensive risk assessment of seven
hazards of concern. Plan development was
facilitated through a two-phase public outreach
strategy that allowed the public to provide input on
plan development throughout the process. The
plan identified and prioritized 50 actions
developed to mitigate impacts for the seven
hazards assessed. The City adopted the plan on
October 18, 2022, and FEMA Region 9 approved
the plan on March 2, 2023.
Project weblink: Hazard Mitigation Plan
RELEVANCE TO CLIENT
The City of Long Beach is a Southern
California city with many of the same hazards
of concern.
KEY TEAM MEMBERS
Rob Flaner, Project Manager
Carol Baumann, Risk Assessment Lead
Megan Brotherton, Lead Project Planner
Alison Miskiman, QA/QC
YEAR COMPLETED
2023
CLIENT REFERENCE
Reggie Harrison, Director of Disaster
Preparedness
562-570-9250
[email protected]
CITY OF
LONG
BEACH
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REFERENCES 25
2023 Multi-Hazard Mitigation Plan
Update
ROSEVILLE, CA
Key members of the Black & Veatch team have led
every planning effort for the City of Roseville since
2005, including the City’s 2023 Hazard Mitigation
Plan. The initial plan is cited in FEMA and
American Planning Association publications as an
example of good planning pursuant to the
Disaster Mitigation Act. This most recent plan
update adapted the planning process and plan
content to meet FEMA’s new local hazard
mitigation planning requirements that became
effective April 19, 2023, while at the same time
meeting the CRS Activity 510 requirements. This
enabled the City to retain its CRS Class 1
certification achieved with the initial plan. The
foundation of the plan is a comprehensive risk
assessment of eight hazards of concern. Hazus-
MH was used to model impacts from dam failure,
earthquake, and flood, following the Level 2, user-
defined facility protocol. An extensive public
engagement strategy was deployed through all
phases of the plan’s development that was
overseen by a 12-member Steering Committee.
The plan identified and prioritized 70 mitigation
actions. This was the second plan in FEMA Region
9 approved under its new planning requirements
on October 24, 2023.
Project web link: Multi Hazard Mitigation Plan - City of Roseville
REL EVANCE TO CLIENT
Roseville is a full-service agency in California.
This plan was developed under FEMA’s new
planning requirements that became effective
on April 19, 2023.
KEY TEAM MEMBERS
Rob Flaner, Project Manager
Carol Baumann, Risk Assessment Lead
Megan Brotherton, Lead Project Planner
Alison Miskiman, QA/QC
YEAR COMPLET ED
2023
CLIENT REFERENCE
Brian Walker, City Floodplain Manager, CRS
Coordinator, Senior Civil Engineer
916-746-1349
[email protected]
311 Vernon Street
Roseville, CA 95678
Rob Flaner has been supporting the City of Roseville in hazard mitigation planning and CRS program management for more years than I can count. He and his team – Carol and Megan – have been invaluable in the success of our programs. They’ve demonstrated their technical knowledge of the governing laws, program requirements, and GIS by providing sound advice and advanced mapping products (e.g., state-of-the-art Hazard Mapper)."
- BRIAN WALKER
CITY OF ROSEVILLE FLOODPLAIN MANAGER,
CRS COORDINATOR, SENIOR CIVIL ENGINEER
~1
ROsE'VfLLE
CALIFORNIA
,, ___________________ _
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REQUIRED STATEMENTS 26
4 Required Statements
As stated in the RFP, please note the following required statements:
i. All charges for services will be a “Not-To-Exceed” fee as submitted in the Scope of Work Cost Proposal.
ii. The hourly rate listed in the table below is part of the Black & Veatch quote for use in invoicing for progress payments and for extra work incurred that is not part of this RFP. iii. Black & Veatch will adhere to all federal laws and regulations, notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to.
iv. All authorized federal, state, county, and the City officials may access the place of work, books, documents, papers, fiscal, payroll materials, and other relevant contract records pertinent to this project. All relevant records shall be retained for at least three (3) years. v. Black & Veatch will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
vi. Black & Veatch shall comply with the California Labor Code, pursuant to said regulations entitled:
Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively.
vii. Black & Veatch shall comply with the Copeland Anti-kickback Act (18 USC 874 C) and the implementation regulation (29 CFR 3) issued pursuant thereto, and any amendments thereof. viii. Black & Veatch’s Unique Entity ID (UEI) assigned by SAM.gov: C8L3CMNXPAA1
FEE SCHEDULE
PROJECT POSITION BILL RATE PROJECTED HOURS
QA/QC Coordinator $255.00 8
Project Manager $245.00 80
Financial Management $245.00 12
Capabilities/Mitigation Strategies Lead $210.00 32
Risk Assessment Lead $195.00 72
Outreach Lead $185.00 64
Editor $175.00 60
Deputy Project Manager $165.00 158
Senior Planner 3 $165.00 16
Planner 4 $155.00 16
GIS-Risk Assessment 3 $155.00 40
Planner 1 $145.00 24
GIS-Risk Assessment 2 $140.00 24
GIS-Risk Assessment 1 $135.00 24
Planner 2 $135.00 126
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City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REQUIRED STATEMENTS 27
Our hourly rates are widely accepted by our clients and the FEMA hazard mitigation grant program. Estimates are based on our recent and relevant experience working with similar agencies in California and across the country.
The table below shows hourly fees and projected hours for each personnel classification.
PROJECT SPECIFICATIONS AND ASSUMPTIONS
Terms and Conditions. This proposal is contingent on the acceptance of mutually acceptable terms and conditions, invoicing, and payment terms.
Schedule. The Local Hazard Mitigation Plan update process is scheduled for submission to Cal OES and FEMA by October 2025. To meet the proposed timeline, the planning process will need to be efficient, with timely responses from the City and HMSC members. Action items from meetings will have a one- to three- week deadline, depending on the topic, and internal draft plan reviews will have a two-week deadline.
Period of Performance. To the extent the period of performance is required to be extended due to reasons beyond Black & Veatch’s control, such unforeseen circumstances may result in an increase in the project timeline and budget.
Data Collection. At the onset of the project, the Black & Veatch team shall provide the City with a specific list of data needs required for development of an LHMP. The City shall provide as much of this data as possible to the Black & Veatch team at the start of this project. These data include relevant local government planning documents and GIS shapefiles/ geodatabases. The relevant local government plans include, but are not limited to, the general plan, emergency operations plan (EOP), fire management plan, hazard risk assessments, zoning ordinances, stormwater management plan, other local plans, other Homeland Security assessment surveys, and the ISO Building Code Effectiveness rating. • Black & Veatch will provide the City with all GIS datasets (shapefile or geo-database format) generated for this project. If there is a need for development by the Black & Veatch team of any GIS and other spatial datasets, either from paper map sources or otherwise, these shall be created at accuracy levels suitable for the levels of analysis and presentation required to meet the requirements of DMA planning.
• During this planning effort, except for use of Hazus-MH, Black & Veatch will be using GIS and other data provided by the city, and publicly available data (county GIS, state GIS, etc.). Black & Veatch shall not be responsible for developing metadata for data provided by others, other than providing any metadata that may have been included with those datasets and amending same if these data are modified by Black & Veatch. GIS and assessor data will be provided to Black & Veatch at no charge. • The Black & Veatch team’s proposed scope and budget include developing a critical facility inventory for the City of La Verne. The Black & Veatch team will accept any spatial data the City already has either from the current planning efforts, or as part of their GIS inventory that may be used for the critical facility inventory. Black & Veatch will compile and consolidate the data into one geodatabase to be compliant with FEMA’s Hazus-MH CDMS program.
Project Controls $125.00 6
Planner 3 $125.00 84
Project Accountant $110.00 6
Project Biller $110.00 6
Total 858
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REQUIRED STATEMENTS 28
• If no GIS files are available for the critical facility inventory, the City may provide the Black & Veatch team one spreadsheet file containing the following attributes for all facilities that should be evaluated in the risk assessment (point facilities only; not polygons or lines): name, address or geographic coordinates, facility type. The Black & Veatch team will geocode the facilities provided and generate a shapefile for the City. Black & Veatch will not generate metadata for any new data generated for the purposes of this project.
• Notwithstanding the above assumptions and limitations, Black & Veatch assumes that it will not be responsible for development of any other GIS datasets not currently publicly available. The Black & Veatch team will be responsible only for use, manipulation, editing, and/or enhancement of existing GIS datasets.
• Black & Veatch assumes that digital floodplain mapping is readily available in formats suitable for direct incorporation and analysis using Hazus-MH, and that this mapping will be provided to Black & Veatch at no charge.
• It is assumed that the Black & Veatch team will utilize existing, publicly available hazard datasets. We will not create new hazard datasets.
• The City of La Verne will be responsible for requesting NFIP datasets from Cal OES and FEMA, and associated documentation. This may require Black & Veatch to be identified as a contractor with permission to use NFIP data in the HMP. If the NFIP statistics are not received from Cal OES or FEMA prior to the first draft, the previous HMP statistics will be listed as a placeholder.
Risk Assessment. This proposal is based on the inclusion of the hazards based on the current HMP and up to two additional hazards if deemed appropriate by the HMPC. With mutual agreement by the City and Black & Veatch, some hazards may be combined, or additional hazards may be included.
Our Hazus-MH analysis includes one (1) aggregated dam failure scenario and up to three (3) earthquake scenarios. All economic resilience assessments will be based on the Hazus modeling. No additional economic modeling will be performed as part of this scope of work.
Following FEMA’s HHPD criteria (Element G) in the Plan Review Tool, Black & Veatch’s analysis for dam failure will include only the high-hazard and significant-hazard dams. This analysis will be contingent upon available spatial data, including inundation areas and information on each dam provided by the City for analysis. Black & Veatch is not responsible for the creation of dam inundation or depth data for dam inundation areas.
Document Preparation. Black & Veatch will develop the plan in MS Word using a City-provided style guide, if available. We will draft up to two style templates in MS Word for the client to select the final style to be used.
The plan will include the use of hazard icons (one per hazard) and hazard mapping. Graphical summaries will be included in the Executive Summary.
Document Review: Throughout the planning process, the HMPC shall be expected to review LHMP-related material and provide feedback within two weeks of delivery. Feedback will be provided in Microsoft Word track changes with all reviewer’s comments consolidated into one edited section by a lead designated by the HMSC.
• It is understood that comments regarding the Internal Review Draft Plan, Public Comment Draft Plan, and Agency Submittal Draft Plan are important and may be offered by committees or others at any time throughout the process, and the Black & Veatch team will make every reasonable attempt to address these comments in the plan documents. However, in the interest of schedule and budget, this proposal is based on the inclusion of one round of comments for each draft and it shall remain the discretion of Black & Veatch to consider and address comments offered after mutually agreed-upon review/response deadlines.
• Incorporation of FEMA required revisions, if any, will be addressed for the final plan and any recommended revisions will be at the discretion of the Black & Veatch team.
City Council Packet - February 18, 2025
BV.COM BLACK & VEATCH | REQUIRED STATEMENTS 29
• It is assumed that Black & Veatch’s cost of services does not include translation services for the draft or final plan documents.
• If the City desires the plan to be Section 508 compliant, this will only be available for the final PDF for posting on the City’s website.
Meetings. Black & Veatch will be responsible for developing all meeting materials and follow-up meeting minutes. The City will be responsible for any reproduction of these materials. This scope of work has assumed that access to venues for all in-person meetings will be provided at no cost to Black & Veatch. The City will support the announcement of all meetings via available media channels.
Meetings will be held during regular business hours of 8:00 a.m. – 5:00 p.m. Monday – Friday unless otherwise stated in this proposal. Meetings will not be held on the day immediately before or after a recognized holiday. Black & Veatch assumes that the City will be responsible for any requests for resources to achieve ADA compliance or verbal translation for all meetings.
The scope and budget for Phase 1 of the scope of work has assumed an on-site presence of one Black & Veatch professional for up to four (4) HMSC meetings and four (4) HMSC workshops. Virtual options will be provided for all meetings.
Public Outreach Translation. Black & Veatch will not be responsible for translating public outreach materials.
Any language accessibility needs will be provided by the City at no charge to Black & Veatch.
Website Support. This scope of work has assumed that the City will provide space dedicated to the Hazard Mitigation Plan on a City-sponsored website, and that Black and Veatch will provide the content and narrative to post on that website. This scope of work does not include website development or domain acquisition.
City Council Packet - February 18, 2025
Appendix A. Key Personnel Resumes
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City Council Packet - February 18, 2025
Rob Flaner, CFM
Rob has 40 years of experience in leading teams that
develop mitigation and resilience plans. Rob’s resume
of experience includes over 75 hazard mitigation
planning efforts. Nearly half of these plans were for
communities in the State of California. He was also the Project Manager for the recent update to the State of
California Hazard Mitigation Plan.
Rob is the West Regional Resilience Planning Team Lead at Black & Veatch. He has spent 40 years developing a comprehensive background in all aspects of floodplain management while administering the Community Rating System (CRS) under contract with the Federal Emergency Management Agency (FEMA). The CRS is a FEMA program that provides incentive to communities to exceed the minimum requirements of the National Flood Insurance Program. Rob was responsible for coordinating all CRS objectives between State, Local, and Federal entities in a 9-state territory that spanned three FEMA Regions.
Rob has taken this diverse experience in floodplain management and expanded it into planning and preparing for the impacts of all natural hazards through coordinated planning efforts pursuant to the Disaster Mitigation Act of 2000. Utilizing planning tools such as Hazus-MH, FEMA’s Benefit Cost Analysis Re-engineering (BCAR), and the CRS 10- step planning template, Rob has supported local governments across the country in all phases of emergency management. He was recruited by Black & Veatch last year to join their resilience solutions team.
PROJECT EXPERIENCE
Multiple Agencies | Mitigation and Resilience Projects; California; 2023-In-Progress
West Regional Resilience Planning Team Lead - Black & Veatch. Rob works closely with city, county, special purpose district and state clients and internal team members to enhance the mitigation and resilience planning solutions at Black & Veatch.
Chelan County | Multijurisdictional Hazard Mitigation Plan; Chelan County, WA; 2024 West Regional Resilience Planning Team Lead - Black & Veatch. As a sub-consultant to Perteet, Rob served as the technical lead on the update to the multijurisdictional local hazard mitigation plan for Chelan County and its 9 local government planning partners. This planning process was conducted under the new FEMA planning requirements that went into effect April 29, 2023. Rob led a multi-disciplined team from Black and Veatch that conducted a robust risk assessment of 9 natural hazards of concern and identified and prioritized over 100 mitigation actions that will mitigate those hazard impacts. The process was informed by an inclusive public engagement strategy that provider the public access to all phases of the plan update process. The Plan was approved by FEMA region 10 on December 13, 2024.
EXPERTISE
Community Rating System (CRS);
Community Resilience Planning;
FEMA Benefit / Costs Analysis;
FEMA Grant Programs; Floodplain
Management; Hazard Mitigation
Planning; Risk Assessment; Urban
Planning
TOTAL YEARS OF
EXPERIENCE
40 CERTIFICATIONS
Certified Floodplain Manager
(CFM), US-00-00143
PROFESSIONAL
ASSOCIATIONS
Association of Floodplain
Managers—Member
Floodplain Management
Association—Member
Northwest Floodplain
Management Association—
Member
PROJECT MANAGER
City Council Packet - February 18, 2025
Hazard Mitigation Program Manager – Tetra Tech, Inc. The 2022 to 2023 update to the CA Enhanced State Hazard Mitigation Plan represented the first time Cal OES contracted the update to an outside vendor. Rob was the Project Manager for this effort, leading a deep, multidisciplined team, under an expediate schedule. This project presented many challenges on meeting new FEMA planning requirements and the state’s desire for a functional reset for the entire plan. The plan fully assessed 34 hazards emphasizing climate change and equity priority communities. This planning effort include many innovations considered unique for state hazard mitigation plans including a schema for ranking risk and an appendix dedicated to providing planning resources and guidance for local hazard mitigation planning efforts within the state. The plan was approved by FEMA region 9 for meeting enhanced planning requirements under the new FEMA guidance on August 30, 2023.
City of Roseville | Multi-Hazard Mitigation Plan Update; California; 2022-2023 Hazard Mitigation Program Manager – Tetra Tech, Inc. Recruited since 2005 by the client to five-year update to the city's multi-hazard mitigation plan. The planning effort represented the fourth comprehensive hazard mitigation planning effort facilitated for the client. The initial hazard mitigation plan in 2005 paved the way for Roseville to become the first and only CRS Class 1 community in the nation. Managed the multidisciplinary team completing the scope of work for the project. During the plan update process, key elements of the plan were strengthened or enhanced, including the addition and analysis of the dam failure hazard, update, and enhancement of the initial Hazus-MH model to include a Level 2 user defined analysis of the dam failure hazard, and enhancement of the public outreach strategy using new technology and tools. Key to this planning effort was maintaining the client's CRS Class 1 by making sure the process met all the CRS planning prerequisites for plan updates. Once completed, the plan update was scored as one of the top five scoring plans under CRS activity 510 in the nation. The plan was approved by FEMA under the new planning requirements on October 24, 2023.
Hazard Mitigation Program Manager – Tetra Tech, Inc. Performed a comprehensive update to the multijurisdictional local hazard mitigation plan for the client and 24 local government planning partners. Led a multidisciplinary team with the capacity to assess the unique vulnerabilities of the county. The planning process assessed the risk to 10 identified natural hazards of concern as well as a qualitative assessment of the potential impacts from climate change to those hazards. The plan was developed to be in full compliance with state requirements mandated under Assembly Bill 2140 and Senate Bill 379. Profiles of other non-natural hazards of interest were developed. The plan identified and prioritized more than 300 mitigation actions to be implemented by 25 local government planning partners (Ventura County, 10 municipalities, and 14 special purpose districts). The plan received first review approval by both Cal OES and FEMA Region 9 on August 16, 2022.
Hazard Mitigation Program Manager – Tetra Tech, Inc. Performed a comprehensive update to the multijurisdictional plan including the County and 35 planning partners. The process was conducted under an expedited timeline to avoid plan expiration, with plan submittal to Cal OES within nine months of project initiation. New for this plan update was application of a "social equity lens" to all phases of its development. The planning process assessed the risk to 12 identified natural hazards of concern, as well as a qualitative assessment of the potential impacts from climate change to those natural hazards. The plan was developed to California Office of Emergency Services (Cal OES) | California State Hazard Mitigation Plan Update; California; 2022-2023
Ventura County Office of Emergency Management | Multi-Jurisdictional Hazard Mitigation Plan; California; 2021-2022
San Mateo County Office of Emergency Management | 2021 Multijurisdictional Local Hazard Mitigation Plan Update; California; 2021
City Council Packet - February 18, 2025
be in full compliance with the state of California requirements mandated under Assembly Bill 2140 and Senate Bill 379. Additionally, profiles of other non-natural hazards of interest were created. The plan identified and prioritized more than 800 mitigation actions to be implemented by 36 local government planning partners (San Mateo County, 20 municipalities, and 15 special purpose districts). The plan received first review approval by both Cal OES and FEMA Region 9 on December 7, 2021.
Marin Municipal Water District | Hazard Mitigation Plan; California; 2021 Hazard Mitigation Program Manager – Tetra Tech, Inc. Principal objective for this effort was to position the client for eligibility for FEMA hazard mitigation assistance (HMA) grant funding. Led a multidisciplinary team to assess the unique capabilities of special purpose district service provider. The plan included a comprehensive risk assessment of district assets as they intersect with eight identified hazards of concern (dam failure, drought, earthquake, flood, mass movements, severe weather, tsunami, and wildfire). The plan also included a robust profile of the possible impacts from climate change on the client's abilities to provide services. The plan identified and prioritized 23 actions to be implemented over the five-year performance period to move the client toward its resiliency goals. The plan was approved pending adoption by FEMA Region 9 on December 20, 2021.
Sonoma County | Multijurisdictional Hazard Mitigation Plan Update; California; 2020-2021 Hazard Mitigation Program Manager – Tetra Tech, Inc. Led a comprehensive update to the plan by converting it from a single jurisdiction format to a multijurisdictional format providing compliance to 15 local governments (Sonoma County, four cities, and 10 special purpose districts) within the Sonoma County operational area. The cornerstone of this plan was a comprehensive risk assessment of nine hazards of concern (dam failure, drought, earthquake, flood, landslide/debris flow, sea level rise, severe weather, tsunami, and wildfire). The wildfire component of the plan was enhanced using new wildfire mapping and severity data generated from recent fires within the operational area. This planning effort included development of an ESRI StoryMap as an interactive public engagement and risk communication tool that will have legacy with the county. This StoryMap supported a public outreach strategy that emphasized inclusion and social equity within the planning area. The plan identifies and prioritizes more than 300 actions to be implemented by the 15 planning partners. The plan was approved by FEMA Region 9 on October 13, 2021.
Ada County Emergency Management | Hazard Mitigation Plan Update; Idaho; 2022 Hazard Mitigation Program Manager – Tetra Tech, Inc. Recruited since 2011 by the client to facilitate the comprehensive update of every five-year multijurisdictional hazard mitigation plan for the client, 6 incorporated cities, and 14 special purpose district planning partners. As with the last two plans, this updated was facilitated through a stakeholder steering committee, with the cornerstone of the plan being a comprehensive state-of-the- art risk assessment. The plan assessed risk to eight natural hazards of concern. It followed the CRS 10-step planning process to maximize CRS credit potential for the six CRS participating jurisdictions in the planning partnership. The plan identified and prioritized more than 250 mitigation actions to be implemented by the 21 planning partners. The plan was approved by FEMA Region 10 after the first review on November 9, 2022.
Hazard Mitigation Program Manager – Tetra Tech, Inc. Recruited by the client for a third comprehensive update of the plan for Humboldt County and 22 local government planning partners. The update involved multijurisdictional coordination between eight municipalities and 15 special purpose districts, to ensure compliance with FEMA requirements. The plan update was centered upon a comprehensive risk assessment of eight natural hazards of concern (drought, dam failure, earthquake, flood, landslide, severe weather, tsunami, and wildfire) and included profiles of human-caused and human health hazards. The plan also included a comprehensive profile on the potential impacts of climate change on the natural hazards of concern pursuant Humboldt County Office of Emergency Services | Operational Area Hazard Mitigation Plan Update; California; 2018-2020
City Council Packet - February 18, 2025
to the requirements of California Senate Bill 379. The update identified and prioritized more than 300 actions, and the planning effort included the full integration of the County's recently completed community wildfire protection plan (CWPP) so that all future updates would include updating the CWPP. The plan was approved by FEMA Region 9 on January 2, 2020.
Hazard Mitigation Program Manager – Tetra Tech, Inc. Recruited by the client since 2011 to facilitate the second five-year update to the multijurisdictional effort covering Del Norte County, Crescent City, the Elk Valley Rancheria, and 10 special purpose districts. The process included full incorporation of the Elk Valley Rancheria Tribal government and met all Section 201.7, 44CFR planning requirements for Tribal governments. The planning process assessed the risk to seven identified natural hazards of concern, as well as a qualitative assessment of the potential impacts from global climate change to those natural hazards. The plan was developed to be in full compliance with state requirements mandated under Assembly Bill 2140 and Senate Bill 379. Additionally, a profile of hazardous materials exposure to the planning area was created. The plan identified and prioritized more than 135 mitigation actions to be implemented by 13 local government planning partners. The plan received approval by FEMA Region 9 on December 21, 2018.
Del Norte County Office of Emergency Services | Del Norte Operational Area Hazard Mitigation Plan Update; California; 2017-2018
City Council Packet - February 18, 2025
Megan Brotherton
Megan has 29 years of experience in multi-sector
planning including nearly three dozen FEMA-approved
hazard mitigation plans. Megan’s relevant planning
experience includes lead planning roles on hazard
mitigation plans for communities throughout California
and the recent update to the State of California Hazard Mitigation Plan.
Megan is a hazard mitigation and climate resilience planner with a strong research and analysis background. She works directly with local and state-level clients to develop plans that can be successfully implemented. She helps mitigation clients write grant applications to secure funding through the FEMA Hazard Mitigation Assistance (HMA) grant programs. Last year she was recruited by Black & Veatch to join their resilience planning team.
PROJECT EXPERIENCE
Sierra County | Hazard Mitigation Plan Update; Downieville, CA; 2024-Present
Lead Project Planner – Black & Veatch. Megan is leading the 2025 update of the Sierra County Hazard Mitigation Plan. She works with the County’s Core Planning Team, Planning Committee, and Planning Partnership to develop the plan. This includes hazard selection and profiling, risk assessment review and input, and developing a comprehensive mitigation strategy for each planning partner that can be supported by their individual capabilities.
San Joaquin County | Multi-Jurisdictional Hazard Mitigation Plan Update; Stockton, CA; 2024-Present Lead Project Planner – Black & Veatch. Megan is leading the 2025 update of the San Joaquin County Hazard Mitigation Plan. The prior plan only included the County, but the update encompasses a planning partnership of 19 municipal and special-purpose districts. She works with the County’s Core Planning Team, Steering Committee, and Planning Partnership to develop the plan. This includes hazard selection and profiling, risk assessment review and input, and developing a comprehensive mitigation strategy for each planning partner that can be supported by their individual capabilities.
City of Alhambra, California; Hazard Mitigation Plan; Alhambra, CA; 2024-Present Lead Project Planner – Black & Veatch. Megan is leading the first planning effort for the City of Alhambra. She works with the City’s Core Planning Team and Planning Committee to develop the plan. This includes hazard selection and profiling, risk assessment review and input, and developing a comprehensive mitigation strategy for each planning partner that can be supported by the City’s capabilities.
Chelan County Hazard Mitigation Plan Update | Wenatchee, Washington; 2023-In-Progress Planning Lead – Black & Veatch. Megan works closely with the County and all 15 communities that make up the planning partnership to update the plan and develop mitigation actions based on risk assessment results.
EXPERTISE
Mitigation Planning; Climate
Resilience and Adaptation
Planning; Risk and Vulnerability
Assessment; Research and
Analysis; Meeting Facilitation;
Public and Stakeholder Outreach;
Technical Writing and Editing;
Proposal Development; Financial
Analysis; FEMA HMA Grant Writing
TOTAL YEARS OF
EXPERIENCE
29 DEPUTY PROJECT
MANAGER
City Council Packet - February 18, 2025
City of Bellevue Hazard Mitigation Plan | Washington; 2024-In-Progress Planning Lead – Black & Veatch. Megan works with the City’s Core Planning Team and Steering Committee to perform a complete functional reset of the plan. This includes hazard selection and profiling, risk assessment review and input, and developing a comprehensive mitigation strategy that can be supported by the City’s capabilities.
Coachella Valley Water District Hazard Mitigation Plan Update | Coachella, California; 2023-2024 Planning Lead – Black & Veatch. Megan was a strategic hire by Black & Veatch, starting with this project to update of the District’s plan. She has worked closely with the Project Manager to write content for the plan, analyze the risk assessment, perform a gap analysis to verify FEMA compliance under the new guidance, and conduct a QA/QC of the draft. The plan was approved by FEMA Region 9 after the first review in March 2024.
Marin Municipal Water District Hazard Mitigation Plan Grant Support | Corte Madera, California; 2023- 2024
Mitigation Grant Writer – Black & Veatch. Megan built upon the successful development of the District’s initial hazard mitigation plan to write a Building Resilient Communities and Infrastructure (BRIC) grant. This grant will allow the client to implement a $22 million mitigation action listed in the plan. As of June 2024, the grant application passed the rigorous Cal OES review and is currently being reviewed by FEMA in the national selection process.
California Office of Emergency Services (Cal OES) | California State Hazard Mitigation Plan Update; 2022-2023
Mitigation Project Process Coordinator – Tetra Tech, Inc. Megan was an integral part of the team that developed the first consultant-led update to the State’s plan. Megan was tasked with researching and writing hazard profiles, analyzing data presented by state working groups, developing the mitigation strategy for 34 state agencies, facilitating outreach, and performing a final editorial review of the entire draft plan. The plan was approved by FEMA under the new planning guidance in August 2023.
City of Roseville | Multi-Hazard Mitigation Plan Update; California; 2022-2023 Mitigation Project Process Coordinator – Tetra Tech Inc. Megan led plan development including hazard profiling and vulnerability assessments for fifteen natural and non-natural hazards. She coordinated public and stakeholder outreach throughout the plan’s development. The plan and planning process allowed the City of Roseville to maintain its CRS Class 1 rating. Megan ensured that the plan met FEMA requirements; it was approved in 2023.
Tri-Valley | Hazard Mitigation Plan Update; Livermore, California; 2022-2023 Mitigation Project Process Coordinator – Tetra Tech Inc. Megan led plan development including hazard profiling and vulnerability assessments for ten natural and non-natural hazards. She also led public and stakeholder outreach and assisted all four planning partners (Dublin San Ramon Services District, City of Livermore, City of Pleasanton, and City of Dublin) to develop fundable action plans. FEMA approved the plan in 2023, ensuring that the planning partners remained eligible for HMA funding.
Hawai‘i Emergency Management Agency | State of Hawai‘i Hazard Mitigation Plan; 2022-2023 Lead Project Planner–Tetra Tech, Inc. As the lead project planner, Megan maintained oversight of the project schedule and developed progress reports for the client. She led all client and stakeholder meetings and workshops and traveled with the client to each county in the state for in-person public engagement. Megan updated much of the plan and monitored the team’s input to verify compliance with the new FEMA
City Council Packet - February 18, 2025
requirements for state mitigation plans. She also created graphics to illustrate mitigation concepts and planning processes and lent her photo library of iconic Hawai‘i sights to enhance the appearance of the plan. The plan was approved by FEMA Region 9 in September 2023.
City of Concord | Hazard Mitigation Plan; California; 2022-2023 Mitigation Project Process Coordinator – Tetra Tech Inc. Megan led plan development under an expedited timeline. This included hazard profiling and vulnerability assessments for fourteen natural and non-natural hazards. She led public outreach in six languages and provided robust stakeholder outreach. Megan’s QA/QC review of the plan ensured that it met FEMA requirements. The plan was approved by FEMA in April 2023.
Ada County Emergency Management | Hazard Mitigation Plan Update; Boise, Idaho; 2022 Lead Project Planner – Tetra Tech Inc. Megan led the plan development including working closely with a planning partnership of 20 municipal and special-purpose district partners. Planning partner support included providing technical assistance to develop fundable mitigation strategies. She also ensured that the plan met FEMA requirements. This plan was approved by FEMA on the first submittal for review in November 2022.
City of Norwalk | Hazard Mitigation Plan; California; 2022 Mitigation Planner – Tetra Tech Inc. Megan led the development of the hazard profiles for this City’s initial plan.
This included research and technical writing for six chapters in the plan, including Dam Failure, Drought and Extreme Heat, Earthquake, Flooding, Climate Change Considerations, and a combined chapter discussing human-caused hazards of interest. The plan was granted final FEMA Region 9 approval in February 2022.
Ventura County | Multi-Jurisdictional Hazard Mitigation Plan Update; Ventura, California; 2021-2022 Lead Project Planner – Tetra Tech Inc. Megan led the plan development which allowed her to work closely with a planning partnership of 25 municipal and special-purpose district partners, including six water and wastewater utilities. Planning partner support included providing technical assistance to develop fundable mitigation strategies. She also facilitated a multi-lingual public outreach approach and ensured that the plan met stringent quality control measures and FEMA requirements. This plan was approved by FEMA on the first submittal for review in 2022.
San Mateo County | Multijurisdictional Local Hazard Mitigation Plan Update; Redwood City, California; 2021
Mitigation Planner – Tetra Tech Inc. Megan led development of the planning partner annexes. Megan worked closely with all 36 municipal and special purpose districts, including five water and wastewater utilities to write fundable mitigation action plans. The plan identified and prioritized nearly 700 mitigation actions for implementation. The plan was developed under an expedited schedule to ensure that the county and its planning partners remained eligible for FEMA mitigation grant funding. FEMA approved the plan in 2021.
Sonoma County | Multijurisdictional Hazard Mitigation Plan Update, Santa Rosa, California; 2020- 2021
Planning Partner Annex Coordinator – Tetra Tech Inc. Megan supported annex development and coordination for fourteen planning partners including capability assessments, risk assessments, and an analysis of adaptive capacity for climate change. She ensured that the planning partner components met FEMA requirements, leading to plan approval in 2021.