Agenda packet, regular meeting, first session — La Verne City Council, May 4, 2026 (part 2 of 2)

Agenda Packet - May 4, 2026
5 Mariposa Landscapes, Inc.

Rev. 7-
2024

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:

(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.

Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Contractor shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(a) Additional insureds: “The City of La Verne and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.”

(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

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(c) O
ther insurance: “The Contractor’s insurance coverage shall be primary insurance as respects the City of La Verne, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of La Verne shall be excess and not contributing with the insurance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne, its officers, officials, agents, employees, and volunteers.

(e) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.

5.6. Excess Coverage. To the extent that Contractor maintains any insurance coverage(s) in amounts or types which are not expressly called out in this Agreement, such additional coverage(s) shall be deemed to be required by this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of

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Contractor called for by this Agreement, except as otherwise expressly provided in this Agree
ment.

6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.

Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONTRACTOR: IF TO CITY:

Mariposa Landscapes, Inc.
6232 Santos Diaz St.

Irwindale, CA, 91702
City of La Verne
3660 D Street
La Verne, CA 91750

Tel: (626) 960-0196 Tel: (909) 596-8726
Attn: Juan de la Torre Attn: Fred St. Ange

Courtesy copy to:

City of La Verne
3660 D Street
La Verne, CA 91750
Attn: Finance Dept. | Purchasing

6.5. Drug-Free Workplace Policy. Contractor shall provide a drug-free workplace by by complying with all provisions set forth in the United States Drug-Free Workplace Act of 1988, 41 U.S.C. Section 701, et seq. Contractor’s failure to conform to these requirements shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

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agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angel
es County, California.

6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Contractor, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Contractor exceed Contractor’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable

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worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Co
ntractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

Contractor’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City.

The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Contractor pursuant to this Agreement.

6.11. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. City shall indemnify and hold harmless Contractor from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes

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or any other Project related items as requested by City or its authorized representative, at no addit
ional cost to the City.

6.14. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000, et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.15. Conflict of Interest. Contractor and its officers, employees, associates and subContractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.

During the term of this Agreement, Contractor and its officers, employees, associates and subContractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subContractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

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6.21 . No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other Contractors for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.24. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

[Signatures appear on following page.]

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IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONTRACTOR

__________________________________ Date: __________________________ Signature

__________________________________
Antonio Valenzuela
Vice President of Operations

CITY OF LA VERNE

__________________________________ Date: __________________________ Ken Domer
City Manager

ATTEST:

__________________________________
Debra Fritz
Deputy City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Christy Lopez
Finance Director

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RESPONSE TO: City of La Verne
Annual Vegetation Management
and Fuel Hazard Reduction
Services Agreement
April 10th, 2026

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Agenda Packet - May 4, 2026

MARIPOSA

LANDSCAPES INC

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Agenda Packet - May 4, 2026

MARIPOSA

LANDSCAPES
Cover Letter
City of La Verne
Fire Department
N C
Attention: Nicole Houston, Senior Management Analyst
Ref: Annual Vegetat ion Management and Fuel Hazard Reduction Services Agreement Address: 2061 3rd Street La Verne, Ca 91750
Phone: (909} 596-8741
E-mail: [email protected]
Since 1981, Mariposa Landscapes, Inc. has been a trusted leader in the landscape industry . What began as a single-truck operation in Rosemead has evolved into a full-service company with a dedicated team of over 1,000 professionals serving communities throughout Southern California and Arizona. We are proud to be one of the most recommended firms in our field, with over 100 awards recognizing our project excellence.

Our team is driven by a commitment to quality, innovation, and long-term client satisfaction values that have earned us the trust of municipalities, agencies, and property owners for over four decades enabling us to be the most responsive firm who will be committed to providing dedicated time, personnel and resources needed to give the best level of service for City of La Verne. Mariposa Landscapes, In will be committing both an Area Manager, Tony Valenzuela and Account Manager, Juan de la Torre for this project. The proposed schedule shall consist of multiple crews reporting to the City of La Verne with specific crew type and number of crew members described in more detail throughout the proposal.

At the core of our work is a simple but powerful mission:
"We create and maintain beautiful landscapes where people live, work, and play." We appreciate the opportunity to respond to RFP Annual Vegetation Management and Fuel Hazard Reduction Services Agreement and look forward to the possibility of continuing to serve the City of La Verne.

Sincerely,
~~ u~ ---Antonio Valenzuela - Vice President of Operation s 2 ~'{J Safety • Teamwork • Quality • Integrity
3 Safety Teamwork Quality Integrity

Table of Contents

Cover Letter ................................ ................................ ................................ .................. 2 Firm Qualifications ................................ ................................ ................................ ....... 4 Proposed Methodology ................................ ................................ ............................... 11 Crew Size ................................ ................................ ................................ ................... 13 Cost Proposal ................................ ................................ ................................ ............. 29 Project Schedule ................................ ................................ ................................ ........ 33 References ................................ ................................ ................................ ................. 34 Executive Summary................................ ................................ ................................ ..... 35 Required Statements ................................ ................................ ................................ .. 36 Mandatory Site Walk ................................ ................................ ................................ ... 37

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Firm Qualifications

Quick Facts
The following provides a complete overview of Mariposa Landscapes, Inc., highlighting our relevant information, areas of expertise, and operational capabilities:

Company Mariposa Landscapes, Inc.

Founded 1981
Address 6232 Santos Diaz St, Irwindale,
CA 91702
Telephone (626) 960-0196
Corporation # C1469653
Employer ID 368-4752-1
Insurance $1M Workers Compensation
$10M General Liability

Licensing and Certifications
• California Contractor License 592268
C27, A, D49/C61, C31
• Certified Arborists on staff
• Certified Tree Workers on staff
• Tree Work – Line Clearance
Certified/Instructor
• Certified Water Auditor
• Certified Backflow Inspectors
• Licensed Pest Control Company/Pest
Control Advisor
• Certified Pest Control Applicators on
staff
Mariposa Landscapes, Inc. has been
shaping Southern California and
Arizona’s outdoor spaces since 1981.

What started in Rosemead as a small
operation has grown into a leading name
in the industry, with over 1,000 skilled
professionals—including Certified
Arborists, Irrigators, and Landscape
Technicians. Licensed in both California
and Arizona, we offer $100 million in
bonding and carry extensive insurance
coverage for total client confidence.

With nearly 45 years of experience , we specialize in Construction, Maintenance, and Tree Care. Our work has earned over 100 industry awards and reflects a longstanding commitment to quality, safety, and innovation.

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Why Choose Mariposa

Award Winning
Excellence
We’ve earned over 100 industry
recognitions for our landscape work,
reflecting our commitment to quality
and innovation. These awards highlight
our ability to consistently deliver
standout, high-performing projects. Our
reputation for excellence sets us apart
and reinforces trust with every client.

Comprehensive
Knowledge & Expertise
Our team brings decades of experience
across diverse project types, from public
parks and commercial centers to
complex restorations. We understand
the unique demands of each setting and
adapt accordingly. No matter the scale or
scope, we have the skills and resources to
deliver exceptional results.

Sustainability
Leadership
We prioritize eco -friendly practices,
including drought -resistant planting,
smart irrigation, and sustainable
materials. Our goal is to reduce
environmental impact while enhancing
long-term landscape value. Clients
benefit from greener, lower -
maintenance s paces that align with
modern environmental standards.

Client Centered
Approach
We tailor every project to the unique
needs and vision of our clients. Our team
listens first, communicates clearly, and
follows through with precision. By
building strong partnerships, we
consistently exceed expectations and
deliver lasting satisfaction.

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.,
*****
• •
6 Safety Teamwork Quality Integrity

Our Services
Mariposa offers a full spectrum of landscaping services, blending expertise, innovation, and sustainability to meet each client's unique needs. Below is an overview of our capabilities.

Landscape
Maintenance
• Turf Management
• Irrigation Management
• Integrated Pest Management
• Seasonal Planting & Enhancements
• Athletic Turf Maintenance
• Parking Lot Sweeping
• Color Design
• Clean-up and Debris Removal
• Weed Abatement

Tree
Management
• Tree Trimming & Pruning
• On-site Diagnosis
• Hazardous Tree Removal
• Long-term Tree Care
• Stump Grinding & Disposal
• GIS Tree Mapping & Asset Management
• Tree Disease & Pest Treatment
• Tree Planting

Landscape
Construction
• Site Preparation & Grading
• Native Plant Restoration
• Playground Construction
• Irrigation Systems Installation
• Park Construction
• Tree, Shrub & Ground Cover Planting
• Park Construction
• Athletic Field Construction
• Drainage System Setup

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7 Safety Teamwork Quality Integrity

Irrigation
Retrofits
• Irrigation System Upgrades
• Leak Detection & Repair
• Zone Adjustments
• Drip Irrigation Installation
• Real-Time Monitoring
• System Performance Assessments
• Compliance with Water Regulations

Drought
Tolerant
Conversion
• Plant Selection
• Site Assessment & Analysis
• Soil Enhancement
• Drip Irrigation Installation
• Mulching and Ground Cover
Application
• Hardscape Integration
• Water Conservation Design

Hardscape
Construction
• Custom Concrete Features
• Water Features
• Monuments
• Overhead Structures Installation
• Masonry
• Stonework
• Low-voltage Lighting
• Drainage Systems

At Mariposa Landscapes, our commitment extends beyond delivering services; we aim to craft environments that leave lasting impressions. From sustainable designs to innovative technologies, our work reflects a blend of functionality, beauty, and environmental responsibility. With every project, we strive to exceed expectations, creating landscapes that serve as vibrant spaces for communities to thrive.

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8 Safety Teamwork Quality Integrity

Experience Performing Vegetation Management and Fuel Hazard Reduction Mariposa Landscapes Inc. is one of the few contractors locally that has the experience, necessary equipment, and manpower to achieve the Scope of Services outline in the City of La Verne RFP . The technical and professional skills gained over the years by maintaining numerous government facilities and public works projects gives Mariposa Landscapes firsthand experience to maintain the Scope of Services.

Below are a few of the government entities serviced by our crews.

City of La Verne
Weed Abatement 2023-2026
Scope: Full weed abatement services at parcel 8666-059-901, 8678-021-912, 8678-062-900

City of Glendora
Landscape Maintenance 2022-Current
Scope: Landscape maintenance, and weed abatement, turf maintenance, turf renovation, infield maintenance, sports turf maintenance, mowing, edging, shrubs and plants, groundcover, tree maintenance, leaf litter/bark mulch, irrigation, manual watering, irrigation system maintenance, weed control, plant maintenance, fertilization, pest management, trash, leaves and debris collection and disposal, hardscape maintenance.

City of Chino Hills
Maintenance of Medians, Facilities, Parks. 2022-Current Scope: Includes turf maintenance, shrub/slope maintenance, ground cover maintenance, tree trimming, irrigation maintenance and repairs, water management, infield maintenance, mowing, litter and trash control, pesticide application, weed abatement, rodent control, aeration, and fertilization.

City of Los Angeles
Weed Abatement 2025-2025
Scope: Weed abatement throughout various locations in City of Los Angeles.

County of Los Angeles ISD
Landscape Services 2024-current
Scope: Mowing, edging, weed control, litter control, raking, pruning, watering, irrigation system maintenance, disease and insect control, rodent control, chemical edging/detailing, trimming and crowning of trees, aerification, fertilization, renovation/vertical mowing cultivating, reseeding bare areas, weed abatement.

Riverside County Sheriffs
Landscape Maintenance Services 2023-Current
Scope: Replacement of plants and trees, lawncare - mowing, trimming, trash cleanup, weed abatement, disease and pest control.

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Licenses
State of California Contractor’s Class C-27 Landscaping Contractor License

C-49, Tree and Palm and C-61 Limited Specialty Class Contractors License

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CONTRACTORS

STATE LICENSE BOARD

ACTIVE LICENSE
,-CORP
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_ .,C27 A C61/049 C31 C49 ~
- - 04/30/2026 www.cslb.ca.gov ~~
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CONTRACTORS

STATE LICENSE BOARD

ACTIVE LICENSE
•--592268 ._..., CORP
- -- MARIPOSA LANDSCAP ES INC
,_...., ,C27 A C61/049 C31 C49
- - 04/30/2026 www.cslb.ca.gov
• • •
10 Safety Teamwork Quality Integrity

State of California Department of Industrial Relations Public Works Cont. Registration

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~' -D_R_~--~-~-------------------·~I I t,1.ARJPOSA lAl,DSCAPES. l'\C.

C:SLB
1 6269500 196
Ext
I 2'025-07-C<t
Address
I 6232SANTOSDIAZ5T.

CA
I 91702
I u n.:ce,:1 st:rt .. of Amerio
Related Lists
-~~!r., !/.~-~I.0
•
Presid'ent
~ tntion Enc Dato
t 2'029-06- JO
PIT;<ical Ai:cres:,;
PIT;<ical Ai:aez -G:fy
Ptr,..ical Aiaoz -Soto
PIT;<ical Ada-oz -Cauntry
• •
11 Safety Teamwork Quality Integrity

Proposed Methodology
Statement of Understanding
It is our intention to perform this contract per the City of La Verne’s requirements as indicated in the proposal documents RFP Annual Vegetation Management and Fuel Hazard Reduction Services Agreement. Our proposal includes an adequate level of labor, materials and equipment to sustain a high level weed abatement and fuel reduction services throughout the term of this contract.

Main Objectives
We intend to do the following:
• Provide 15 full time qualified employees for these contracts to achieve professional results.
• Provide sufficient inventory of equipment to fulfill the scope of work. • Meet all the required insurance requirements.
• Provide immediate information about hazards in contract areas to the City. • Keep accurate records of weed abatement per parcel location b efore and after photographs for each parcel , w ritten certi fication of completion , d ates of service , description of treatment methods used, area treated, and disposal documentation. • Provide qualified extra labor, appropriate equipment and materials to the City for extra work projects.
• To work in conjunction with the City to serve the interests of the residents of the City of La Verne.

Methodology
After reviewing the specifications, maps and visiting each location , this project will require multiple teams that are organized and ready to overcome the challenges set forth in this contract.

This includes 3 total crews consisting of 1 foreman and 4 laborers for a total of 15 crew members.

Each crew will be supplied with their designated truck, tools and equipment. All crew members will be supplied with sufficient weed eaters, blowers and chainsaws for hand removal of all brush and vegetation. For areas with deep slopes experienced crew members will be secured with a harness to ensure safety removal. We have made it a priority to bid on the project in a way to provide the City of La Verne with a high level of weed abatement services that will exceed the expectations of the city and its reside nts. To ensure the quality of our work, we will submit all the required detailed schedules as asked for in the Scope of Work.

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Agenda Packet - May 4, 2026
• • •
12 Safety Teamwork Quality Integrity

Equipment
Mariposa Landscapes Inc. operates a modern fleet of vehicles and equipment—all less than five years old and serviced regularly by our in -house mechanics to ensure peak reliability. We offer large capacity mowing equipment that most competitors can't match, giving us a unique edge in efficiently maintaining large sites. Every crew truck is outfitted with essential hand tools, a First Aid kit, water, and clear safety instructions in case of emergencies. Our investment in top -tier equipment and quick-response support means we consistently meet or exceed city standards— delivering dependable, high-quality results, every time

To ensure uninterrupted service:
• We staff a full team of experienced mechanics
• Maintain a stock of backup equipment, ready when needed • Station mechanics within 30–60 minutes of every site

Anticipated Project Specific Equipment
The following list is a working outline and may be refined with approval from designated representatives. Any adjustments will be made thoughtfully to ensure alignment with operational needs and project goals.

Vehicles
QTY Vehicles
3 Truck Chevy, Dbl Cab, Landscape body

Equipment
QTY Equipment
15 Trimmer String (Weedeater)
3 Blower backpack
2 Chainsaw w/12inch bar
3 Truck and Tools Equipment

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Agenda Packet - May 4, 2026
• • •
13 Safety Teamwork Quality Integrity

Crew Size
Mariposa Landscapes, Inc. will provide weed abatement services in full compliance with the specifications and performance standards set forth in the City specifications. Our approach integrates experienced personnel, clear communication, consistent supervision, and a comprehensive quality assurance/quality control (QA/QC) program to deliver reliable, high- quality service throughout the contract term. In preparation for this proposal, the Sales & Marketing Manager, Landscape Maintenance Division Manager, Area Manager, and Account Manager reviewed the project specifications and conducted site visits to develop a detailed work plan that meets all requirements outlined by the city.

Proposed Staffing Breakdown & Duties
Position Title Description of Work
Account
Manager
The Account Manager is responsible for overseeing the entire project, ensuring crews consistently meet contract specifications and client expectations. They act as the contract expert, fully prepared to address questions regarding project details and requirements. In addition, the Account Manager develops proposed staffing plans and work schedules for client approval, and coordinates job walks as part of the Quality Control Program to verify performance and maintain high standards.

Weed Abatement Crew
Foreman
3 Weed Abatement Foreman are responsible for supervising weed abatement operations at their designated parcel. The Foreman leads field crews, coordinates daily work assignments, and ensures all maintenance tasks are performed safely, efficiently, and in accordance with contract and company standards. Additional responsibilities include transporting crew members to assigned sites, documenting completed work, identifying and reporting hazardous conditions, and maintaining direct communication with the Account Manager to support consistent service quality and responsiveness.

Laborer
12 Weed Abatement Laborers support weed abatement operations by performing routine and detail-oriented tasks, including pruning, trimming, removal and disposal of debris, and upkeep of working areas. Laborers work under the direction of the Foreman to ensure all assigned tasks are completed safely, efficiently, and in accordance with company standards.

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Agenda Packet - May 4, 2026
• • •
14 Safety Teamwork Quality Integrity

Safety Protocols
At Mariposa Landscapes, safety is more than a requirement—it’s our highest priority. We are committed to providing a safe work environment through thorough training, proper protective equipment, and continuous oversight. Our safety program is designed to protect our employees, clients, and the communities we serve. At Mariposa Landscapes, we believe our employees are the foundation of our success. To ensure every team member is prepared, supported, and empowered, we provide comprehensive training from day one and throughout their career with us. Please see the following pages which include training manuals and tailgates used specifically for weed abatement projects.

Training & Development
Field Training
Safety training begins on day one. Following orientation, employees receive uniforms and begin hands-on field training led by experienced foremen. Initial field training runs approximately two weeks, with an additional two weeks of guided supervision to reinforce skills. Training includes:
• Workplace safety fundamentals
• Equipment operation and maintenance
• Chemical and supply handling
• Use and care of protective gear
• Equipment use (blower, hedge trimmer, string trimmer, mowers, etc.) • Advanced equipment (tractors, specialty tools) as needed per job Training is delivered in both classroom and field settings, and materials are available in multiple languages to ensure full understanding. After orientation, employees continue with supervised field training led by experienced foremen and supervisors.

Ongoing Training
• Weekly safety meetings to review seasonal hazards, site-specific risks, and updated protocols
• Bi-monthly extended sessions focused on new equipment, chemicals, and best practices • Quarterly certifications and refreshers such as CPR/First Aid, pesticide and herbicide handling, irrigation, and equipment operation
Skill & Certification Programs
Each branch maintains dedicated training stations that simulate testing environments, ensuring employees are well-prepared for certification exams. Mariposa offers employees opportunities to earn professional certifications, often covering exam fees. These may include:
• Qualified Applicator License (QAL)
• Certified Landscape Technician (CLT)
• ISA Arborist Certification
• Irrigation Certifications
Specialized Training
• Specialty equipment (tractors, aerators, dethatchers) • Weed and plant identification
• Public interaction and customer service
• Working near or on water (streams, lakes, docks)
• Elevated or vehicle-based work (boom trucks, lifts, boats, etc.)

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Agenda Packet - May 4, 2026
• • •
15 Safety Teamwork Quality Integrity

Protective Equipment (PPE)
Every employee is issued high-quality protective gear including uniforms, vests, gloves, safety glasses, earplugs, hard hats, and masks. PPE is regularly inspected and replaced as needed, with high-use items such as earplugs replaced after each use. Additional PPE is provided for specialized tasks to ensure maximum protection. Each crew truck is also equipped with:
• Required hand tools for landscape maintenance
• A fully stocked First Aid kit
• A water supply
• Accident response instructions

Uniforms & Badges
At Mariposa Landscapes, Inc., uniforms and identification badges are a critical part of maintaining safety, professionalism, and company representation. All employees are required to comply with the following standards during working hours:

Uniform Requirements
• Head Coverings – Only company-approved caps,
beanies, and hard hats may be worn. Logos must
face forward at all times.
• Safety Vest – A yellow vest with reflective stripes
across the shoulders and midsection must be worn
over the uniform shirt and any cold-weather gear.
• Shirt – Solid tan Mariposa Landscapes shirts,
issued by the company, must always be worn and
tucked in.
• Pants – Must be clean, free of rips, and
appropriately fitted.
• Shoes – Leather work boots are required. Steel-
toe boots are optional. Boots made of fabric or
leather-fabric combinations are not acceptable.

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Agenda Packet - May 4, 2026
• • •
16 Safety Teamwork Quality Integrity

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Agenda Packet - May 4, 2026
Mariposa Landscapes Inc_
Meeting Date: _________________________ _
Contrac!/Crew Name:
--------------------------- Supervisor's
Presenter
Name: _________________________ _ J Init ials _____ _
C H A I N S A W S A F E T V - P A R T 1 ( Landscape i!J'id Maa11Pnance Divisions )

GENERAL GUIDELINE S
1 You must be mentally and physically fit to use the saw. Tiiredness may result in loss of conlroL 2 Never work alone. Keep within calling distance of o thers in case help is needed. 3 Do n-ot use the unft with incorrect idle adjustment.
4 Never work on a ladder or any other insecure support
5 Never modify this powe r tool in any way.
6 Wear a respirator if the cutting operation will generate an excessive amount of fine dust A properly sharpened chain wm produce wood chips rattler than fine dusl 7 Chainsaw resistant leg protection shalt be worn while operating a chain saw during ground operations. 8 Start the engine and operate a chainsaw only when all co-workers are clear of the saw. 9 Start the chainsaw only whe n your footing is secure. 1 O Never carry or transport your power tool wifll the saw chain moving. 11 The noise of your engine may drown any warning caU.
12 MNays. stop the engine before putting a chainsaw down . 13 Stop the engine immediately if you are approached.
14 Do not operate the chainsaw if the safety equipment is missing or inoperati ve. 15 A worker should never approach a chainsaw operator until fhe presence of the wo:rker has been acknowledged by the operator.

CUTTING 1. Position the chainsaw in such a way that your body is clear of the cutting attachment whenever the engine is running. 2. Keep proper footing and balance at all limes. 3. The operator should stand on fhe uphjlJ side· of the work . 4. Never hold fhe machine above shoulder heiqhl 5. Do not overreach .

6. Never use the saw with one hand while working on the groond. 7. Never put pressure on the saw wh:en reaching the end of a cut. 8. At run throttle the chain speed can reach 67 mph (30 mi s). ;\~~ ~-..r~ fit,, nl!!.~ I.._
"-Jr-~ -~,001.fi:r, dam;,.

Grw1, 1ti.. fl-Oil! it:la.l•tru llll!h )"'1' l<fi
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bov wib<.n t '°' ..... ·-ul
llct"mt: cumrri lit I~ , be 11• 1t 1uunma
a ''1' •~d; tb m l-<-ECn c--.Jtriug., rb, t-
111 it; gwd< ba11
c .. .. ~. "'l"'l•r,c,l •,c.h I b,kbd
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\l~ 1eh1 ~Jr«d on bcdJ ltt1 tr1 ,b
U~t•nAr lliil •-
.. - -- ~ tclu ~ cprbr
,, ... -,! ~ i!\,rj k r the I Ip .:b.lJI ,tmp.
ral~n~~ ~ \ l\f lht: m-.. h..; 1hr ~-----------------------~ ITT" .,.,,k ,11ru • tTl"JJid. ,, thia c-.u,.,, POTENTIAL R~US: • A saw that i5, too large or not large enough. • must .11.,,. )''" ~ \ ktdbe..--k w dull, Bums.• Cuts from the mOYing saw chain.' Faultyequ:prnen1 or in poor "'<wd ~m• "'11-1y 1hr c1>:>1n condition. ' Im~ stance. • Operator t.itigue. ' Branches bEnl mos tra.l m =Ir tension shall be considered hazardous.
\ 'tr,1 v~nd l:4rtct1Y
bdunJ th.,- m• b!,Je-.

Reactive Forces : Kickback ull-in, can cause seriou s e rsonal m·ur or death . Ref. Part 2 • • •
17 Safety Teamwork Quality Integrity

Page 137 of 252 ends

Agenda Packet - May 4, 2026
Mariposa Landscapes Inc.

Meeting Date: _________________________ _
Contracl/Crew Name:
------------------------------Supervisor 's
Presenter Name: __________________________ _ Initials _ ____ _ C H A I N S A W S A f E T Y - P A R T 2 ( Landscape and Maintenance DiYisions )

REACTIVE FORCES
Kickbaclc
Pull -in
This rnayoocurwhen lile m011ing saw chain nearlhe quadrant of lhe bai: nose C0l1o1acts a solid object Of" is pinched, callSing a rotalional f~ on lhe chaftsaw .-. the cin,ction opposite to the chain mm,emenl moving !he saw bar towards the operator, who may s'U'fter severe fatal injury.

This occurs when the chain on the bottom of the bar is suddenly stopped l'lnErl ij is pinched, caught or ellCOllnters a foreign object. in the wood . lbe reaction of the chain pun~ UJP ,;aw FDIWilcrl and may cause c;mse fire r:serator: to Jose ccntrn). This frequently occurs when the hum per ,;p'ke of lhe saw is net held securely agaJISI lhe tree or liroo and ¥lhEll fhe ch.iD i:s M rotating at tull ~peed before :I ccntacts lhe wood.

Pushback This occurs when the chain ort lhe top of the b:ar is suddenly stqlpe d when ii is pinched. caughl or encount= a foreign objeci in !he wood. The reac6on of !he chan may drive the saw rapidly strajghl bad; toward the operator and may cause loss of saw conlrol. This treq,uenUy occus when the top of the bai: is used for cutt:rlg. ! Pul-in l
•
Se lect the right chainsaw for the job.
!' ,, \~ Bodi ,awtJ1 ,,,
, ',. 4hr lrh of ,1,.,.

I
ri.oe rtj !JUltl
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•
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01 q lp,cd, ilo<n b<J,n cu:ung 01121' IIO><
o( 1~e Rudt b.1111
•
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gwr~ct,..,. ,"™
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~~:!!!~J:.r-;:.... - - -
I
Conventional
18 Safety Teamwork Quality Integrity

Page 138 of 252 ends

Agenda Packet - May 4, 2026
Mariposa lands capes Inc.

Meeling Date: ______________________ _
Contract/Crew Name:
_ <,~iY FJ~
a,~~ _-r.,,.. __
------------------------- SupeN isor's
Presenter Name: Initials _____ _
2 a
b
C
d
e
3 a
b
4 a
b
C
d
-------------------------

HAND TOOLS
Much of the repair and adjustment work Iha! we do requires the use of hand tools.

Serious injuries can result if they are not used co.rrectly and kepi in good repair.

Tools should be a) kept clean, b) in good work ing order, and c) stored in an organized manne r.

Use o f Tools
Tools should only be used for the purpose in which they were designed. For exam pie, do not use your hand pruners a.s a screwdriver. Use the right tool for the right job. Do not use handles as pry bars.

Do not use dull cutting tools. Keep them sharpened.

Take extra care when pruning with hand shears not to cut the fingers on your tree hand.

Do not hold a part in one hand while using a screwdriver or another sharp tool on the other hand.

If the screwdriver slips it could go through your hand. Use the ground or a bench vise as support.

Make sure the wing nuts on folding saws ,is light as the blade can swing towards your hand as you cut through a bran ch.

Damaged Tool'.s
Tools with wood handles shoukf not be used if the handles are broken, cracke d or splintered .

Any dama ged tool should be repaired or replaced . Do not store a damaged tool in its usual place. Relum it to the shop so lhal ii may be repaired or replaced.

Safety
Do not carry prun ing shears, screwdrivers, open b lades or other pointed too ls in your pock ets.

Wear gloves, goggles, or other protective equipment if needed.

Carry lager tools such as shovels and rakes by your side, not over your shoulder as you can seriously injure someone behind you.

When hand-carrying sharp tools point cutting edges away fmm you toward the ground.

Never use any tool - hand or power - unless you are trained to do so . • • •
19 Safety Teamwork Quality Integrity

Page 139 of 252 ends

Agenda Packet - May 4, 2026
Mariposa Landscapes Inc.

Meeting Dale: ______________________ _
Contract/Crew Name: _______________________ _
Supervisor's
Presenter Name: _________________________ _
Initials --_-_-_-_-:_-:_-:_-:_-:__,

BEE S T INGS AND ANIMAL BITES
Bee Stings (Bees , Hornets, and Wasps )
There are more than 4,000 different kinds of bees in the United States. Some sting and some don't Bees usuany do not sting unless l!hey are frightened. So, if you see several flying around a bush, wood pile. ston e wall, or mounrl of dirt, chances are there is a nest of bees around. Don't stir things up.

When you are stung:
t There will be swelling, redness, aching, and itching around the sting area. 2 Try to remove the stinger by gently scraping it oul with the lip of a sharp knife or your fingernail. Do not use tweezers or your lingers to remove the stinger, sin ce doing so may squeeze more venom into the sting.
3 Apply a cold oomP{ess, and don't scratch the area.
you are stung. several times or are allergic to bee stin gs , more serious symptoms may occur. eneralized swelling of all body tissues and shock may very well result. If you are having fficulty in breathing, have a severe headache, and are generally feeling weak or dizzy, it medical help right away. If you are lrying to help a bee-sting victim who is suffering from Hornet these symptoms ...
1 Have the victim lie down with his/her head below the heart and his/her legs elevated. 2 Try lo remove the slinger.
3 Mouth-to-mouth resuscitation or CPR may be necessary in extreme cases_ 4 If the victim has medicine for bee stings, help administer it. 5 Don't let the victim walk around. Get medical help right away.

Animal Bites (Squirrels, Snakes, Cats, and Dogs) PaperW:asp Animal bites can be a real concern. Bad infections may follow an animal bite, and the possibility of rabies is a special danger_ Rabies is usually fatal when lhe symptoms develop, but death can usuaUy be prevented with prompt treatment by a doctor before the symptoms occur. You may know someone Who has undergone the painful seri.es of treatment for rabies.
1 For first aid. wash the bite thoroughly with water to remove !he saliva. Use a gauze compress and plenty of soap and water lo wash the wound. Then, rinse it clean under running water.

Apply a mild antiseptic and cover lhe wound with a sterile gauze compress. 2 Snakebites should be treated ttle same way. Poiso nous or nonpoisonous , a snakebite should have me-di.cal attention . You can recognize a reaction to a poisonous bite ff the victim has swelling in the area of the bite, along w ith ting ling sensations, rapid pulse , weakness , blurred v.ision, vomitlng and shortness of breath .

Remember:

Bees. homel3 and wasps kill more people in the US each ,¥ear than any other insect or ani mal. • • •
20 Safety Teamwork Quality Integrity

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Agenda Packet - May 4, 2026
Mariposa Landscapes Inc.

Meeting Date: _________________________ _ ~~iY t=1~
,:,,,~ ~ !J'~
Contract/Crew Name:
--------------------------
Presenter Name: _________________________ _
Supervisor:;-- ]
Initials ~

BRUSH FIRE HAZARDS AND PREVENT ION
Brush fires more commonly occur during high temperatures and strong winds in dJY areas as these are the most ideal conditions for them lo thrive. Recent conditions make this matter even more urgent due to record-breaking heat, very strong winds, and the current drought as seen by the recent outbreak of brush fires throughout Southern California. 1) The most prominent areas that are at risk for brush fires are weed abatemen t areas . Thes e areas are dJY and full of potential fire-starting hazards:
2)
OJrrent wildfires
in califom ia:
4,120 acres.

Souroe: n ifc.i;o,, 2017
a) Hitting objects sueh as rocks or meta.I with the blades of a mower or with the metal of a chain saw can cause sparks that can ignite dry grass or brush. b) Never use mowers on dry veg eta lion. Use a weed trimmer to cut down dry weeds and grass.

Equip ment malfun ction and negligence can lead to overheating and combustion creatin9 a source to ignite the surrounding area and nearby flammable liquids in gas containers :
a) Spark arrestors may be required on all gasoline powered equipment including tractors, chain saws, weedeaters, mowers, and ATVs when wor11ing in wiklland areas..
b) Don't !!m:Q!f the gas tank when replenishing fuel.
c) Keep the engine free of oil and dust. and keep the mower free of flammable materials. Clean out pockets of flammable debris that may have become lodged in parts of the equipment.
d) Hot exhaust pipes and mufflers can start fires you won't even see, until il's too late.
e) Use the recommended grade of fuel.
f) Don't park you.r vehic le in areas of dry grass or brush . 3) Have en emergen c y response plan :
a) Try lo locate a sou rce of water before you begin work. b) Carry fire exti:nguishe-rs and know how to use them. c) Know how to identify your location to emergency personnel if you need assistance.
d) Look for fire.-startinq hazards when reasonably possible such as metal and rocks .
e) Have shovels ready to throw dirt on the fire.
n Ca// 911.
• • •
21 Safety Teamwork Quality Integrity

Page 141 of 252 ends

Agenda Packet - May 4, 2026
Mariposa Landscapes Inc_
Meeting Date: _________________________ _
Contract/Crew Name:
--------------------------
Presenter Name: _________________________ _

POISON OAK

IDENTIFICATION
- Le,tJves of three, let them be.
- Center leaf has stalk_
- Oec,iduous_
- Vine like, low growing, grows ,in
natural areas, will grow up tree
trunks .
• Sometimes grows among other sh.rubs_

PREVENTION AND TREATMENT
1 Wear long sleeve shirts, long pants. and gloves When working around plants that are poisonous upon contact.
2 The oil that causes the rash is neutralized by waler if washed off within Ifie first 3 4
5 6
7 8
9 five minules of contact. The oil is spread by soap. do not use soap! The oil wil cling to your clothing if you walk through a patch, possibly spreading to you I ater_
Apply cool water compresses to relieve itching_
Soak the rash area with lukewarm water and baking soda solution lo dry it.

Sa-atching doesn't spread the rash, but germs under your fiMemails could infect the blisters.

The oil remains active on dead plants_
If poisonous plants are going to interfere with tree care operations, ask your crew leader or supervisor on how to avoid or eradicate the poisonous plants.

The inhalation or burning poison oak can cause an allergic reaction.

Wash and shower after exposure to irritating plants_

OTHER FACTS
1 2
500 people could itch from the amounl covering the head of a pin. 1 to
5 years is normal for the oil Urishiol to stay active on any surface including dead plants_

DO NOT TOUCH ANY OTHER PART OF YOUR BODY AFTER COMING IN CONTACT WITH THE PLA~IT.
• • •
<c~,Y FJ~
~~ ~\I ,l\,A
Supervisor~ 7
Initia ls ~
FALL (reddish)
WINTER (sticks)
SPRING (llght green)
SUMMER (deeper green)
22 Safety Teamwork Quality Integrity

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Agenda Packet - May 4, 2026
Mariposa Landscapes lnc_
Meeting Date: ______________________ _
~~iY F"//iJ_
o,"i"' ~ '5'...-...
ontract/Crew Name:
------------------------ Supervisor's
Presenter Name: _______________________ _ Initials _____ _

WHAT TO DO, AND WHAT NOT TO DO IN RATTLESNAKE COUNTRY
There is only one kind of venomo us snake in California - the rattlesnake. T here are six species of ralflesnakes in California, but all have the characteristics desoobed below ,in the figure on the right No other snakes in California are dangerously venomous (a few have very mild venoms that do not affect people), and mosi have characteristics like the figure below in the lefl All snakes, venomous or not, are important members of the natural communjty and are vital to the balance of nature. No snake should be needlesS:ly kiUed.

N,ON-VENOMOUS SNAKES
HEAD
Narrow, barely
distinguis:hab1e
from neck.

BODY
Relatively thin
or narrow .

TAIL
Tapers to a long
thin point (usually)_
Never with rattles_
VENOMOUS SNAKES Rattles nake
HEAD
Broad , triangular_
BODY
Heavy, or
rela!Nely fat
in appearance _
TAIL
Blunt, usually
ending in a cluster
of modified scales -
the rame, (except
in baby snakes);
never tapers to
a thin oint.

RatilN Facts:
1 The venom 5 TI the
head; lhe rat1Jes ara
harmless.
2-The sna.l;e ooes noi
always rattle before
s1ri ing.
3_ It does not need to
coil to strike but can
stn e from a:ry
posifion. llwey
cannot jump
4_ A rat1Jer wm not
attacll you. It ,s more
afraid of you than
you are of il lf il has
an escape route, it
will b ke it. Yoo can
move much faster
than ihe fastest
NOTE: These characteristics a:e ncl necessady useful outside of California, and parficula11y not out ol lhe oocmiJy_ Always watch where you put your hands and feet.
1_ Don 't climb a ledge or rocky hjltside by reaching
up beyond sight for your next handhold.
2_ Don't reach under a rock or log that you don't
know what's under.
3_ Don 't put your hands into a hole you can't see into_ 1_ Watch the trail ahead of you.
2_ Don't step over a log or rock if you can't see what might be below it on the other side_
3_ Do step up on top of such an object, then way out and over it 4_ Do wear good high boots with loose jeans outside them with hik.ing througll brush country that may be inhabited by rattlers.

A DEAD rattlesnake shou
ld be avoided_ Many people have been
bitten by the reflex action of dead snakes, even badly mangled • • •
23 Safety Teamwork Quality Integrity

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Agenda Packet - May 4, 2026
Mariposa Landscapes Inc.

Meeting Date: _________________________ _
Contract/Crew Name: _________________________ _
Presenter Name:

BLACK WIDOWS
Description:

Behavior:

Bite Symptoms:

First Aid:

Supervisor's
--------------------------
Initials _____ _

SPIDERS
Jet black color. rounded abdomen. and red hourglass marking on the abdomen.

Around 1.5 inches long.

Spins tangled webs . which look similar to spun cotton candy. Their webs are usually built in or beneath objects close to the ground such as under porches. under foundations of buildings. the loose bark of trees. and in basements. Under undisturbed areas.

Shy and does not bite without great provocation as when her young are threatened.

Painful rigidity of the abdominal wBII muscles, tremors, nausea, vomiting, leg cramps, tightness of the chest, and a rise in blood pressure . Severe cases might experience a difficulty in bre.athing and unconsciousness, which may lead to death due to asphyxia preceded by convulsions. Fewer than 5 percent of people bitten by the black widow die.

Apply tincture of iodine or other antisep tic to the site of the bite to prevent infection and relieve local swelling. Apply an ice pack on the site for 10 minutes and then off for 10 minu tes, repeat this process. Bed rest is indicated. In all cases seek immeaiate emergency medical lreatmen~ take the spider for identification.

BROWN RECLUSE SPIDER ak the fiddle-backs ider
Description:

Behavior:

Bite Symptoms:

First Aid:

Somewhat smaller than the black widow. Its body and legs cover !he size of a quarter, and it has a characteristic fiddle or violin marking on its back near the top of the spider: brown in color.

Their habitat includes garages, wood piles. bathrooms, closets. ce!lars, comers and crevices, drain pjpes, under logs and rocks. They may be found in old stored clothes. Spins the same type of web as the black. widow. Under equipment not used for a while.

Severe local reaction, possible generaNzed rash within one to two days, formation of an open ulcer within one to two weeks. chiJJs, fever, joint pain, nausea, restlessness and vomiting.

Ulceration appears which is ve,y slow to heal_ Complications may include kidney damage.

Apply tincture of iodine or other antiseptic to the site of the bite to prevent infection. Apply ice pack, househo ld ammon ia or alcohol directly to the bite area to relieve local swelllng, Bed rest is indicated. In all cases seek immediate emergency medica.l treatment Take the spider for identffteation.

Other Fac~s: 1) The widow spider along with t-he brown recluse spider are the- two most poisonous spiders - found in the United States.
2) Most deaths in the US attributed spider bites are caused by the widow spi.ders. rarely is the brown recluse's bite lethal.
3) The black widow may lay up to 750 eggs out of which only 1 to 12 survive due to cannibal ism . • • •
24 Safety Teamwork Quality Integrity

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Agenda Packet - May 4, 2026
Mariposa Lands capes Inc.

Meeting Date: ________________________ _
Contract/Crew Name: ________________________ _
Supervisor's
Presenter Name: ________________________ _ Initials _____ _ Mifd
a. Th irst
b. Ory lips
2 3
4 5
6 7
8 9

WORKING IN THE SUN
During hot weather we should lake every precaution to avoid heat illness .

Drink fluids thr oughout 1he day .

Wear protective clothing to avoid direct exposure to the sun. Even with long sleeves, the proper shirt will keep you cooler than without a shirt.

Hats are good as long as they have ventilation. Your head is an important area of the body for regulation.

Excessive heat produces stress on the body. If you start to feel stressed or develop mild cramps , get into the shade lo cool down.

Drink COOL not oold fluids.

Heat exhaustion is serious! Heavy perspiration, headache, d~ness , and nausea are the symptoms. If you are suffering from heat eX:haustion - take a break.

Don't drink alco hol in the heat on or off the job site . Even coffee, tea, and sodas aren't good - they dehydrate. Water is the be-st drink when working in ffle sun.

If you take prescription drugs, check with your doctor to ensure safely .

Wear sunguard on unprote cted skin.

WARNIHG SIGNS OF DEHYDRATION
Moderate Severe
a. Very dry mouth membranes a All sig.ns of moderate dehydration. b. Sunken eyes b. Rapid, weak pulse. More than 1100
c. Slighly dry mouth membranes c. Skin does not bounce back al resl Quickly When pin ched and r eleased c. Cold hands and feel d. Rapid breathing. Blue lips.
e. Confusion, lethargy, difficult to
arouse.

WARNING: Don't leave flammable liquids or dirty shop towels in the direct sun . • • •
25 Safety Teamwork Quality Integrity

Quality Control Program
At Mariposa Landscapes, quality control isn’t just a process—it’s part of our culture. Guided by the principle “Plan your work and work your plan,” our Quality Control Program ensures every project not only meets but exceeds expectations. By managing quality proactively and resolving issues quickly, we give client representatives—such as Public Works Inspectors or Property Managers—the confidence to focus on their higher priorities. The result: lasting partnerships and consistently high-quality outcomes.

Core Objectives
Our Quality Control Program is
anchored in four key goals:

Consistency
Deliver uniform, high-quality
results across every project and
service area.

Proactive Problem-Solving
Identify and resolve potential
issues before they become
disruptions.

Client Satisfaction
Build trust through
transparency, on-time delivery,
and clear communication.

Continuous Improvement
Refine processes using feedback
and data to raise performance
over time.

Technology That Enhances Quality
We leverage advanced tools to improve precision and efficiency. GIS Mapping Systems provide accurate inventories of trees, irrigation systems, and other landscape assets, enabling smarter resource allocation and better service outcomes.

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• • •
26 Safety Teamwork Quality Integrity

Work-in-Process Inspections
Account Managers perform both initial and
ongoing inspections to confirm that all tasks meet
established quality standards. Any deviations are
immediately documented and corrected to keep
projects on track.

Systematic Problem Resolution
When issues arise, they are quickly contained and
resolved through repair, replacement, or rework.

All completed corrections are re-inspected to
ensure the problem is fully resolved and does not
reoccur.

Management Monitoring
Supervisors provide an added layer of
accountability by monitoring operations and
ensuring strict adherence to quality plans. Their
oversight applies proven problem-solving methods
and process controls to maintain consistency.

Client Feedback Integration
Open and regular communication with clients
ensures expectations are clear, progress is
transparent, and feedback is continuously
integrated. This proactive approach builds trust
and drives ongoing improvement.

Implementation Process
A strong Quality Control Program, paired with
consistent reporting, is essential to the success of any service contract. Quality control ensures that work is
performed to the highest standard, reducing costly
errors and avoiding disruptions. Active reporting
keeps clients informed in real time, building
transparency and trust. Together, these practices
create accountability, strengthen client relationships, and ensure that every project not only meets but
exceeds expectations ultimately supporting both the
client’s goals and the long-term success of the
partnership.

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Agenda Packet - May 4, 2026
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27 Safety Teamwork Quality Integrity

Quality Control Form Sample
Inspected By: Inspection Date:

Areas & Tasks: Current Quality? Safety
Hazards?
Site Name:

Acct. Mgr.:

Turf Areas Poor Average Excellent Yes No Comments and
Recommendations:

Litter Control
Turf Overall Health
Mowing
Edging & Detailing
Chemical Edging and Detailing
Broadleaf & Weed Control
Irrigation System/Moisture Levels
Soil compaction
Fertilizations
Pest Control
Safety Clearance
Shrubs & G.C Areas Poor Average Excellent Yes No Comments and Recommendations:

Shrubs & Hedges
Ground‐Covers
Grasses & Sedges
Roses
Color Flowers
Deadheading & Cleaning
Weed Control
Irrigation/Moisture Levels
Mulching
Pest Control
Removal of Dead Plants
Safety Clearance
Litter Control
Hardscapes, Playgrounds &
Building Poor Average Excellent Yes No Comments and
Recommendations:

Blowing
Pressure Washing (If Applicable)
Parking Lot Sweeping
Weed Control
High and Low Dusting
Restroom Cleaning
Gym Floor cleaning
Ball Field prep.

Safety Clearance
Tot‐Lot Maintenance
D.G. and Concrete Areas

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Agenda Packet - May 4, 2026
h"
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• • •
28 Safety Teamwork Quality Integrity

Project Schedule
The schedule outlined below is provided as a sample for planning purposes only. A final, detailed schedule will be developed at the start of the contract and mutually agreed upon by the designated City representative and the authorized point of contact for Mariposa Landscapes, Inc.

All schedules are subject to change based on operational needs and must receive approval from both parties. Upon contract commencement, Mariposa’s Project Manager will submit the annual schedule for review and approval, and a monthly report will be provided at the beginning of each month to confirm upcoming activities and any adjustments.

Proposed Site-Specific Schedule
The following schedule demonstrates the proposed order of parcel weed abatements within a 8- week period between the dates of May 1st and June 30th.

Prospective Weed Abatement Schedule
Week 1 Week 2 Week 3 Week 4 Week 5 Week 6 Week 7 Week 8 Parcel 14
Parcel 15
Parcel 16
Parcel 17
Parcel 18
Parcel 19
Parcel 20
Parcel 21
Parcel 22
Parcel 12
Parcel 13
Parcel 8
Parcel 9
Parcel 10
Parcel 6
Parcel 6
Parcel 7

Parcel 5
Parcel 11

Parcel 1
Parcel 2
Parcel 3
Parcel 4
Parcel 23

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• • •
29 Safety Teamwork Quality Integrity

Cost Proposal
Please see the following pages for cost proposal.

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Agenda Packet - May 4, 2026
• • •
City of La Verne

ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES MARCH 2026

Page 15 of 19 ends

Attachment B: Cost Proposal
A. Annual Vegetation Management and Fuel Hazard Reduction Services  Not-To-Exceed Lump Sum (All Listed Parcels): $____________

PARCEL NUMBER

PROPOSED
METHOD*

PROPOSED
PRICE

ESTIMATED

ACREAGE
(PROPOSER

ESTIMATED)
1 8664-009-904
2 8664-009-901
(Includes Access Road to
Reservoir)

3 8664-009-905
4 Heritage Foundation
5 8666-059-901
6 8666-059-908
(Includes Fire Road)

7 8666-059-903
8 8678-021-919
9 8678-067-901
10 8678-067-900
11 Esperanza Dr.
198,504.00
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
$7,088.16
$1,214.10
$1,230.52
$3,178.15
$22,507.18
$44,483.54
$11,784.86
$12,086.35
$8,594.81
$4,960.30
$3,061.50

3.021

0.518

0.525

1.355

9.594

18.961

5.023

5.152

3.664

1.480

1.305

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Agenda Packet - May 4, 2026
City of La Verne

ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES MARCH 2026

Page 16 of 19 ends

PARCEL NUMBER

PROPOSED
METHOD*

PROPOSED
PRICE

ESTIMATED

ACREAGE
(PROPOSER

ESTIMATED)
12 8678-021-912
13 8678-062-900
14 8678-069-900
15 8678-069-903
16 8678-071-901
17 8678-073-900
18 8678-073-013
19 8678-072-047
20 8678-045-900
(Includes Fire Break)

21 8678-022-902
22 8678-022-901
23 8666-008-270
*Proposer may list multiple methods per parcel where applicable.

Proposed methods are subject to approval by the City.

 Total Parcel-Level Pricing (Must Equal Lump Sum Above): $____________ 198,504.00
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
mechanical
hand tools
$21,453.82
$1,799.55
$5,131.70
$7,103.93
$14,368.05
$2,355.59
$7,264.06
$792.18
$9,454.42
$2,035.47
$3,134.31
$3,421.45

6.401

1.021

1.336

0.868

4.030

0.338

3.096

1.004

6.124

2.422

2.187

0.173

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Agenda Packet - May 4, 2026
City of La Verne

ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES MARCH 2026

Page 17 of 19 ends

The Not-To-Exceed Lump Sum shall represent the Proposer’s full cost to complete all listed parcels regardless of actual acreage, vegetation density, or Þeld conditions observed, and shall include all labor, supervision, equipment, mobilization, disposal, trafÞc control safety compliance measures, and administrative costs necessary to complete the work described in the RFP .

Proposer acknowledges that pricing is based on independent site veriÞcation, and no acreage quantities are guaranteed by the City.

B. Optional Additional Services (If Requested by City)
 Hourly Rate – Crew (Specify crew composition): $____________ per hour  Hourly Rate – Equipment (if separate): $_____________ per hour C. Pricing for Additional Parcels (If Added During Contract Term)  Per-Acre Price (for use only if additional parcels are added during the contract term): $_____________ per acre
Pricing submitted shall remain Þrm for the duration of the contract term, including all option years, unless otherwise speciÞed in the Cost Proposal. 235.00/
per 4 man crew/
equipment included in
hourly rate for crew
stated on the line above
2,500.00
N/A

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Agenda Packet - May 4, 2026
33 Safety Teamwork Quality Integrity

Project Schedule
Site Specific Schedule
The following schedule demonstrates the proposed order of parcel weed abatements per day within a 8-week period between the dates of May 1 st and June 30 th with the start date to be determined at the time of the award. Each day 3 crews of 5 will be sent out to the designated parcel. Each crew will be lead by an experienced foreman and will be overseen by a field supervisor and account manager to ensure all operations are fulfilled safety in an appropriate timeframe.

Personnel/
Category
Week 1
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 18 Parcel 18
Parcel 19 Parcel 16 Parcel 16
Parcel 17
Parcel 14
Parcel 15
Personnel/
Category
Week 2
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 20 Parcel 20 Parcel 20
Parcel 21 Parcel 21 Parcel 22
Personnel/
Category
Week 3
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 13 Parcel 12 Parcel 12 Parcel 12 Parcel 12 Personnel/
Category
Week 4
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 8 Parcel 8 Parcel 8
Parcel 9 Parcel 9 Parcel 10
Personnel/
Category
Week 5
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 6 Parcel 6 Parcel 6 Parcel 6 Parcel 6 Personnel Week 6
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 6 Parcel 6 Parcel 6
Parcel 7 Parcel 7 Parcel 7
Personnel/
Category
Week 7
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 5 Parcel 5 Parcel 5 Parcel 5 Parcel 5 Parcel 11
Personnel/
Category
Week 8
Monday Tuesday Wednesday Thursday Friday
Full Weed
Abatement Crew Parcel 1
Parcel 2
Parcel 3
Parcel 4
Parcel 4
Parcel 23

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• • •
34 Safety Teamwork Quality Integrity

References
Here at Mariposa Landscapes, Inc. we take pride in our work and thrive on keeping our company as one of the most recommended in the industry. Our steady record of customer satisfaction has allowed us to maintain positive relationships with our clients.

Matthew Boespflug (626) 852-4871 [email protected]

Anthony Fusco (909) 573-4383 [email protected]

City of Los Angeles
Weed Abatement 2025-2025
Scope: Weed abatement throughout various locations in City of Los Angeles.

Jacqueline Lopez (213) 675-2857 [email protected]

William Hidalgo (310) 425-5911 [email protected]

Riverside County Sheriffs
Landscape Maintenance Services 2023-Current
Scope: Replacement of plants and trees, lawncare - mowing, trimming, trash cleanup, weed abatement, disease and pest control.

David Gibson (951) 203-1291 mailto:[email protected]

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• • •
35 Safety Teamwork Quality Integrity

Executive Summary
Mariposa Landscapes, Inc., brings over 40 years of experience in large -scale public works landscape maintenance, making us uniquely qualified to fulfill the City of La Verne Annual Vegetation Management and Fuel Hazard Reduction Services requirements. We understand your priorities and will do everything in our power to honor the trust you place in us. Our reputation can be attributed to our employee training, award winning projects and pleased customers. We value open, honest communication, ongoing staff training, and new methods and techn ologies that will help us do the best job possible
Over the past two years, Mariposa has established a dedicated weed abatement presence in the City of La Verne operating from our Irwindale Branch in Irwindale . This ongoing commitment to the City of La Verne area ensures that our team is fully prepared to meet the weed abatement needs with a deep understanding of the local environment and the City’s operational standards.

Our experience in the region reinforces our capacity to manage City of La Verne’s Weed abatement parcel reliably and in alignment with municipal goals.

We have sufficiently staffed this contract with 15 well trained and competent workers. Our employees currently assigned to this contract possess the knowledge and experience necessary to perform weed abatement services in slope and hillside environments. They are skilled in the safe and effective use of ha nd tools and equipment, including weed eaters, chainsaws, and blowers, and will have fire extinguishers readily available on -site as a precaution. All work is performed with an understanding of the importance of protecting and supporting wildlife.

A significant advantage Mariposa offers is our ISA -certified arborists which allowed our staff to be uniquely equipped to fulfill the technical and environmental requirements set by this contract.

Every team member undergoes rigorous training in safety, regulatory compliance, and sustainable landscape practices, affirming our commitment to environmental s tewardship in all our operations.

Additionally, Mariposa prioritizes emergency response and adaptability, utilizing our GIS system to dispatch teams rapidly and minimize downtime in urgent situations. Each region is overseen by dedicated field supervisors, ensuring swift mobilization and c ontinuity of operations . In conclusion, Mariposa Landscapes is the best choice for this contract, offering a combination of local presence, innovative technology, certified expertise, and proven reliability. We are fully prepared to meet the City’s high standards and provide City of La Verne with a partner dedicated to sustainable, efficient, and responsive weed abatement management.

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• • •

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Agenda Packet - May 4, 2026

MARIPOSA

LANDSCAPES N C
Required Statements
Mariposa Landscapes, Inc hereby confirms all charges for services will be a "Not-To-Exceed" fee, as submitted with and made part of this proposal.

Mariposa Landscapes, Inc hereby confirms that hourly rate schedule provided in the cost proposal sheets is part of this proposal that will be used for invoicing progress payments and for extra work incurred not part of this RFP.
~ u~
Antonio Valenzuela -Vice President of Operations
~'ij Safety • Teamwork • Quality • Integrity
36 37
Safety Teamwork Quality Integrity

Mandatory Site Walk
Mariposa landscapes, Inc hereby confirms the following members from our team attended the prebid meeting on April 2nd at 8am and stayed for the whole duration of the site visits.

Attendees:
• Joceylin Figueroa, Senior Estimator
• Juan de la Torre, Account Manager

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• • •
1 Mariposa Landscapes, Inc.

Rev. 7-
2024

CITY OF LA VERNE
PROFE

SSIONAL SERVICES AGREEMENT
WITH
BRIGHTVIEW LANDSCAPE SERVICES, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 5TH day of May 2026 (“Ef
fective Date”), by and between the CITY OF LA VERNE, a
municipal corporation (“City”), and BRIGHTVIEW LANDSCAPE SERVICES, INC. , a California corporation with its principal place of business at 1659 W. 9 TH Street, Upland, CA, 91786 (“Con
tractor”).

RECITALS

A. City proposes to utilize the services of Contractor as an independent contractor to provide annual vegetation management and fuel hazard reduction services, as more fully described herein; and

B. Contractor represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. City and Contractor desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and

D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

E. Contractor has been designated as the Secondary Contractor for these services.

Contractor shall only perform services under this Agreement upon written notice of activation by the City, at the City’s sole discretion. Activation may apply to all parcels or a subset of parcels as determinted by the City, in the event the Primary Contractor is unable to complete assigned work within the required treatment window. The specific parcels assigned to Contractor shall be identified in the City’s written notice of activation and shall correspond to the parcel list set forth in Exhibit B.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONTRACTOR

1.1. Scope of Services. Contractor shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Contractor’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional Contractors in similar fields and circumstances in accordance with sound

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2 Mariposa Landscapes, Inc.

Rev. 7-
2024

professional practices. Contr actor also warrants that it is familiar with all law s that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Contractor’s performance of this Agreement.

1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;

(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to harassment, workplace violence, discrimination, minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor’s sole cost and expense.

1.8. Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed

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3 Mariposa Landscapes, Inc.

Rev. 7-
2024

confidential and shall not be disclosed by Contractor without written authorization by City. City shall
grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Contractor shall be paid in accordance with the cost proposal set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Cost Proposal”).

Contractor’s total compensation shall not exceed Two Hundred Nineteen Thousand Dollars ($219,000.00).

Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor.

Agency may request, in writing, changes in the Scope of Services. Any changes in the Scope of Services mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

2.2. Amended or Additional Services. Vendor shall not receive compensation for any services provided outside the scope of services specified in the Vendor’s Proposal unless the City Manager, or designee, prior to Vendor performing the additional services, approves such additional services or expenditures in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are void and unenforceable. City may request, in writing, changes in the Scope of Services. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Contractor’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed and completed within the terms of this Agreement. The Project Schedule shall be mutually agreed upon by the parties within fifiteen (15) days of the Effective Date of this

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4 Mariposa Landscapes, Inc.

Rev. 7-
2024

Agreement. Failure to commence work in a timely manner and/or diligently pursue work to compl
etion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of twelve (12) months, ending on May 4, 2027, with two optional one (1) year extensions, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to

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Contractor, at no cost to City. Any use of uncompleted documents without specific written autho
rization from Contractor shall be at City’s sole risk and without liability or legal expense to Contractor.

5.0. INSURANCE

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

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(b) N
otice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “The Contractor’s insurance coverage shall be primary insurance as respects the City of La Verne, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of La Verne shall be excess and not contributing with the insurance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne, its officers, officials, agents, employees, and volunteers.

(e) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

6.0. GENERAL PROVISIONS

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expressly provided in this Agreement.

Con
tractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.

IF TO CONTRACTOR: IF TO CITY:

BrightView Landscape Services,
Inc.
1659 W. 9th Street
Uplan
d, CA 91786.

City of La Verne
3660 D Street
La Verne, CA 91750

Tel: (951) 406-5904 Tel: (909) 596-8726
Attn: David Moo Attn: Fred St. Ange

Courtesy copy to:

City of La Verne
3660 D Street
La Verne, CA 91750
Attn: Finance Dept. | Purchasing

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6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

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services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and a
ll taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

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documents for other projects not contemplated by this Agreement or use of incomplete documents furni
shed by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.17. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.

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6.20 . Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.21. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.24. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

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[Signatures appear on following page.]

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IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONTRACTOR

__________________________________ Date: __________________________ Signature

__________________________________
David Moo
Business Development Executive

CITY OF LA VERNE

__________________________________ Date: __________________________ Ken Domer
City Manager

ATTEST:

__________________________________
Debra Fritz
Deputy City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Christy Lopez
Finance Director

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BrightView Landscape Services, Inc.
1659 W 9th St
Upland CA 91786

City of La Verne
Proposal For Annual Vegetation
Management And Fuel Hazard Reduction

Due Date: 4/10/26

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BrightView Landscape Services 2

April 10, 2026

Nicole Houston, Senior Management Analyst
City of La Verne
3660 “D” Street
La Verne, CA 91750

RE: Proposal for Annual Vegetation Management And Fuel Hazard Reduction

Dear Ms. Houston,

BrightView Landscape Services, Inc. is honored to submit this proposal for Annual Vegetation Management And Fuel Hazard Reduction for the City of La Verne. As one of the nation’s leading landscape maintenance and vegetation management firms, BrightView brings a proven record of performance, safety, and environmental stewardship to projects that require precision, reliability, and accountability.

BrightView understands that the City of La Verne is seeking a qualified partner capable of executing a time-sensitive, high-risk vegetation management program within the Wildland Urban Interface (WUI).

The objective is clear: reduce fuel loads, enhance defensible space, and support the Fire Department’s wildfire mitigation strategy within the May 1 to June 30 treatment window.

Our approach is built on three principles that directly align with the City’s evaluation priorities:

• WUI Expertise and Risk Mitigation – BrightView has extensive experience performing fuel hazard reduction in Southern California hillside environments. Our teams understand slope conditions, access constraints, fire behavior considerations, and defensible space standards required for compliance and safety.
• Execution Certainty Within the Treatment Window – We deploy scalable crews, specialized equipment, and pre-planned routing strategies to ensure 100 percent completion within the required timeframe. Our operational model is designed specifically for compressed seasonal programs like this one.
• Safety, Compliance, and Accountability – BrightView maintains strict adherence to fire safety protocols, Cal OSHA standards, and environmental compliance requirements. We operate with documented QA/QC procedures, inspection readiness, and full reporting transparency.

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The City of La Verne has established a clear expectation that its contractor will not only meet regulatory fire code requirements but also provide consistent, visible results that protect public safety and preserve the City’s natural beauty. BrightView fully understands these objectives and offers a highly qualified team, specialized equipment, and well-defined work practices to achieve them efficiently and safely.

With more than 80 local maintenance contracts across Southern California which include hillside fuel reduction zones, right-of-way vegetation control, and large open-space management, BrightView’s local operations team is familiar with the region’s fire hazard conditions, regulatory standards, and native vegetation characteristics. Our team is skilled in fuel modification zone maintenance, slope clearance, and hand removal techniques that ensure compliance without compromising the integrity of sensitive areas or oak tree protection zones.

BrightView operates one of the most extensive equipment fleets in the state and maintains a fully staffed local branch within close proximity to La Verne, allowing rapid mobilization and full service continuity. We maintain strict adherence to all Cal/OSHA safety standards, utilize trained and certified crews, and apply a proactive communication plan that keeps City staff informed before, during, and after every phase of work.

We appreciate the opportunity to partner with the City of La Verne in advancing community wildfire safety. BrightView is confident that our extensive experience, safety culture, and operational resources make us a dependable partner to deliver the City’s weed abatement and fuel reduction program with excellence and reliability.

BrightView looks forward to the opportunity to further discuss our qualifications and approach with the City. Thank you for this opportunity to submit this proposal. We appreciate the opportunity to serve the City of La Verne and to build a strong working relationship. Feel free to contact me at (951) 406- 5904 or by email at [email protected] with any questions.

Sincerely,

David Moo
Business Development Executive
BrightView Landscape Services, Inc.

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BrightView Landscape Services 4

TABLE OF CONTENTS
I. Cover Page Page 1

II. Cover Letter Page 2-3

III. Table of Contents Page 4

IV. BrightView Qualifications Page 5-6

V. Proposed Methodology Page 7-10

VI. Cost Proposal Page 11-14

VII. Project Schedule Page 15

VIII. References Page 16-18

IX. Executive Summary Page 19-20

X. Required Statements Page 21

XI. Mandatory Site Walk Page 22

XII. Attachment C - Proposer Certi􀃞cation and Signature Page Page 23

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BrightView Landscape Services 5

BrightView Qualifications
BrightView Landscape Services has over 140 years of industry experience between both legacy organizations (Brickman Group & Valley Crest). Enhancing the American landscape since 1939, BrightView Landscape Services maintains long-term relationships with its clients by offering the highest quality landscape management services at competitive rates. This formula has enabled BrightView to grow from small family- owned businesses to a recognized national industry leader.

Our services include weed abatement, landscape maintenance, landscape architecture and installation, irrigation and arborist services, forest management, sports turf care and snow management. BrightView’s experienced, local teams ensure that your assets are more than simply maintained, but are enhanced to achieve maximum appeal and benefit. With 270 branch offices in 43 states, and our Local Branch in Upland, BrightView’s structure ensures quality and service are delivered by local, well-trained, & professional staff.

BrightView Landscape Services is the nation’s leading commercial landscape services provider, with a strong and established presence throughout Southern California. With decades of experience in vegetation management, fire fuel reduction, and hillside maintenance, BrightView is uniquely qualified to execute the City of La Verne’s program.

Relevant Experience in WUI and Fuel Reduction
BrightView routinely performs vegetation management services in:
• Hillside communities
• Open space preserves
• Utility corridors
• Municipal right-of-ways
• Fire-prone interface zones
Our experience includes:
• Mechanical and hand crew fuel reduction
• Defensible space compliance
• Tree trimming and ladder fuel removal
• Fire road and access clearance
• Large-scale debris hauling and disposal
This aligns directly with the City’s requirement for vegetation management in WUI environments with defensible space objectives.

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Licenses and Compliance
BrightView maintains all licenses required to legally perform vegetation management services in California, including:
• C-27 Landscape Contractor License
• Qualified Applicator Licenses (QAL)
• Certified arborists on staff
• OSHA-compliant safety programs

Insurance Coverage
BrightView meets and exceeds all required insurance thresholds, including:
• General Liability
• Automobile Liability
• Workers’ Compensation
• Additional insured endorsements

Organizational Strength
With local crews supported by national resources, BrightView provides:
• Redundancy in staffing
• Rapid response capability
• Proven ability to scale operations
• Financial stability as a publicly traded company

Why BrightView
BrightView offers a rare combination of:
• Local operational knowledge
• Large-scale execution capability
• Proven municipal experience
• Strong safety and compliance culture

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BrightView Landscape Services 7

Proposed Methodology

BrightView approaches the City of La Verne Annual Vegetation Management And Fuel Hazard Reduction contract with a comprehensive plan that combines technical precision, proactive supervision, and deep familiarity with Southern California’s fire risk environments. The company’s project management structure ensures that all aspects of the City’s program from initial site inspection through completion reporting are delivered efficiently, safely, and in full compliance with all requirements set forth in the RFP and Los Angeles County Fire Department standards.

1. Understanding the Work
BrightView recognizes that the City of La Verne maintains a variety of property types that require regular vegetation management to reduce fire risk, maintain defensible space, and enhance community wildfire resilience. The City’s designated areas all require specialized techniques and careful coordination. The objective is to reduce combustible vegetation, maintain 200-foot clearance zones near structures, and eliminate fire ladder fuels without disturbing native vegetation or compromising soil stability.

All vegetation clearance will therefore be accomplished through mechanical trimming, mowing, and hand removal methods that adhere to the City’s standards and environmental guidelines. BrightView’s crews are trained to identify and protect native trees, habitat features, and drainage areas while achieving all required clearance levels.

2. Approach to Performance
The BrightView project team applies a phased, methodical approach to all weed abatement and fuel reduction work:

Phase 1 – Pre-Work Site Inspection
Before mobilization, BrightView’s Account Manager and Field Supervisor will perform joint site walks with City representatives to verify work boundaries, access routes, and environmental constraints. Areas requiring special attention—such as slopes exceeding 30 percent grade —are flagged and mapped digitally in BrightView’s internal GIS-based routing system. The inspection also confirms disposal staging locations, parking, and safety considerations for crew access.

Phase 2 – Scheduling and Mobilization
Following site verification, BrightView prepares a detailed schedule by zone, ensuring all areas are completed in sequence prior to fire inspection deadlines. The schedule accounts for weather conditions, resource availability, and operational efficiency. Crews are deployed from BrightView’s nearby maintenance yard, minimizing travel time and maximizing productive field hours. All crew members receive safety briefings covering fire prevention, tool maintenance, and heat-illness protocols before deployment each day.

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Phase 3 – Field Operations and Weed Abatement
Work begins with mechanical trimming of grasses and low brush using hand-held trimmers, RC flail mowers, and brush cutters. Equipment is fitted with spark arrestors and
maintained daily to eliminate ignition risk. All material is reduced to stubble no higher than three inches, in
compliance with County fire codes. Cut material is raked and hauled away for green waste recycling. Crews rotate through zones methodically, with on-site supervision ensuring safety compliance and uniform quality.

Phase 4 – Quality Control and Documentation
Each work area is inspected by BrightView’s supervisor immediately upon completion, followed by a photographic “before-and-after” report submitted to City staff. Quality control is guided by BrightView’s internal audit checklist, verifying completeness, slope clearance, and debris removal. The City’s Public Works representative may accompany the inspection or review submitted documentation electronically. Any punch- list items are corrected within 48 hours.

Phase 5 – Reporting and Ongoing Support
At the conclusion of the cycle, BrightView provides a full report summarizing acreage completed, volume of debris removed, and dates of service by location. The company maintains all records digitally for future reference, ensuring easy access for City staff. In addition, BrightView stands ready to assist with follow-up inspections or emergency call-outs resulting from storm events, regrowth, or fire department requests.

3. Crew Structure and Supervision
Each BrightView weed abatement crew consists of three to four trained laborers led by a working Foreman, all reporting to an experienced Field Supervisor. In total, BrightView will need 4 crews for a total of between 12- 16 laborers to meet the requirements outlined in the RFP. Supervisors are empowered to make on-the-spot decisions to resolve access issues, schedule adjustments, or safety concerns. The Field Supervisor reports daily progress to the Account Manager, who serves as the City’s single point of contact. The Account Manager is responsible for communication, scheduling, billing, and overall quality assurance. This structure allows the City to receive prompt updates, fast response, and consistent oversight from start to finish.

All personnel involved in the project complete mandatory safety and operational training, including hazard communication, equipment handling, defensive driving, fire-watch responsibilities, and public interaction protocols. BrightView enforces a zero-tolerance policy for unsafe practices and documents all safety meetings for verification.

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4. Equipment and Logistics
BrightView’s local branch maintains a full fleet of service-ready equipment suited for both large-scale and sensitive terrain operations. Equipment assigned to this project may include:

• Heavy-duty RC flail mowers for open areas and right-of-way shoulders • Gas-powered string trimmers and brush cutters with spark arrestors • Rakes, blowers, and brooms for finish detail and debris cleanup • Stakebed trucks and dump trailers for debris transport • Pickup trucks for supervisory and logistics use

All equipment is maintained at BrightView’s regional service yard by certified mechanics, ensuring operational reliability and environmental compliance. Each piece of machinery undergoes daily pre-use inspections and weekly maintenance checks. Should equipment require repair, backup units are immediately available from the local fleet to prevent any downtime.

5. Safety and Environmental Protection
Safety is integral to every task BrightView performs. The company’s Environmental Health and Safety (EHS) Department provides ongoing training, field audits, and risk assessments. Fire prevention measures include on-site fire extinguishers, water supply for dust suppression, and enforced “no spark” operational zones during high-risk weather conditions. Crews are trained to cease work when wind or temperature thresholds exceed safe limits.

BrightView also integrates sustainable practices into every operation. All green waste is recycled, no chemicals are used, and debris is transported to approved composting facilities. Sensitive vegetation are hand-cleared within dripline areas to avoid damage, aligning with the City’s environmental protection standards.

6. Communication and Coordination
Transparent communication is central to BrightView’s service delivery. The Account Manager will maintain weekly communication with the City’s project representative, providing updates on schedule progress, completed areas, and upcoming tasks. Emergency or priority requests will be addressed within 24 hours.

BrightView’s internal dispatch and routing systems ensure immediate crew deployment when needed.

In addition, BrightView is accustomed to coordinating with multiple City departments, fire authorities, and homeowner associations. This coordination ensures that all work aligns with the City’s public safety messaging and inspection timelines.

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7. Commitment to Responsiveness and Reliability
BrightView’s operational scale and local presence enable dependable service continuity throughout the initial five-year contract term. The company maintains year-round staffing and fleet capacity to manage peak seasonal demand. Should additional areas be added or emergencies arise, BrightView can mobilize supplemental crews from nearby branches with minimal notice.

BrightView’s proactive, safety-first, and environmentally responsible approach ensures that the City of La Verne receives consistent, high-quality results and complete confidence that its fuel reduction program is being executed by one of the most experienced teams in the industry.

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Cost Proposal

BrightView’s cost proposal is structured in strict accordance with the RFP requirements:
• Not-to-Exceed Lump Sum covering all parcels
• Parcel-level pricing breakdown
• Hourly rates for additional services
• Per-acre pricing for future parcels

All pricing is:
• Fully inclusive of labor, equipment, disposal, mobilization, and administration • Based on independent site verification
• Structured to eliminate change order risk

BrightView’s pricing philosophy prioritizes:
• Predictability for the City
• Full scope coverage
• No hidden costs

This aligns with the City’s requirement for all-inclusive, not-to-exceed pricing.

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Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
$6,115.20

$806.40
$1,054.80

$2,600.40
$24,922.80
$29,584.80
$25,122.00

$16,212.00

$3,770.40
$2,532.00
$5,276.40

4.00 0.60

0.60 1.80

13.60 18.60

15.20 9.00

3.60 1.40

1.20 219,000

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City of La Verne

ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES MARCH2026
Attachment B: Cost Proposal
A. Annual Vegetation Management and Fuel Hazard Reduction Services • Not-To-Exceed Lump Sum (All Listed Parcels): $ ____ _

ESTIMATED

PROPOSED PROPOSED ACREAGE

PARCEL NUMBER
METHOD* PRICE (PROPOSER

ESTIMATED)
1 8664-009-904
2 8664-009-901
(Includes Access Road to
Reservoir)
3 8664-009-905
4 Heritage Foundation
5 8666-059-901
6 8666-059-908
(Includes Fire Road)
7 8666-059-903
8 8678-021-919
9 8678-067-901
10 8678-067-900
11 Esperanza Dr.

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Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
Combination
of methods
$25,562.40

$7,155.60
$1,809.60
$1,789.20
$13,087.20

$582.00
$13,389.60

$5,695.20
$19,446.00

$5,085.60
$7,020.00
$380.40

11.40 3.60

1.20 1.00

5.40 0.40

6.60 3.80

11.80 3.60

5.00 0.20
219,000

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City of La Verne

ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES MARCH2026

ESTIMATED

PROPOSED PROPOSED ACREAGE

PARCEL NUMBER
METHOD* PRICE (PROPOSER

ESTIMATED)
12 8678-021-912
13 8678-062-900
14 8678-069-900
15 8678-069-903
16 8678-071-901
17 8678-073-900
18 8678-073-013
19 8678-072-04 7
20 8678-045-900
(Includes Fire Break)
21 8678-022-902
22 8678-022-901
23 8666-008-270
*Proposer may list multiple methods per parcel where applicable.

Proposed methods are subject to approval by the City.
• Total Parcel-Level Pricing (Must Equal Lump Sum Above): $ ____ _

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2,352
180 /(4-man crew)
180

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ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES MARCH2026
The Not-To-Exceed Lump Sum shall represent the Proposer's full cost to complete all listed parcels regardless of actual acreage, vegetation density, or field conditions observed, and shall include all labor, supervision, equipment, mobilization, disposal, traffic control safety compliance measures, and administrative costs necessary to complete the work described in the RFP.

Proposer acknowledges that pricing is based on independent site verification, and no acreage quantities are guaranteed by the City.

B. Optional Additional Services (If Requested by City)
• Hourly Rate - Crew (Specify crew composition): $ _____ per hour • Hourly Rate - Equipment (if separate): $ _____ per hour C. Pricing for Additional Parcels (If Added During Contract Term) • Per-Acre Price (for use only if additional parcels are added during the contract term): $ _____ per acre
Pricing submitted shall remain firm for the duration of the contract term, including all option years, unless otherwise specified in the Cost Proposal.

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BrightView Landscape Services 15

Project Schedule
BrightView will complete all work within the May 1 – June 30 treatment window.

Execution Strategy
• Divide parcels into geographic zones
• Deploy multiple crews simultaneously
• Sequence high-risk areas first
• Maintain buffer capacity for delays

Schedule Highlights
• Week 1–2: Mobilization and high-priority parcels
• Week 3–6: Full production across all zones
• Week 7–8: Final completion and QA

Contingency Planning
• Backup crews available
• Equipment redundancy
• Weather and fire restriction adjustments

Group Sites
Estimated
Hours Crew detail Days
Weekend
Days Used Start Date
Completion
Date
Group 1 Sites 1–3 189.27 3 crews of 4 2 1 5/1/2026 5/2/2026 Standalone Site 4 60.79 1 crew of 3–4 1 1 5/3/2026 5/3/2026 Group 2 Sites 5–8 2274.67 3 crews of 4 24 6 5/4/2026 5/28/2026 Group 3 Sites 9–11 280.29 2–3 crews of 3–4 3 1 5/29/2026 5/31/2026 Group 4
Sites 12–
13 805.61 3 crews of 4 9 3 6/1/2026 6/9/2026
Group 5
Sites 14–
16 412.7 2–3 crews of 3–4 5 1 6/9/2026 6/13/2026
Group 6
Sites 17–
19 474.96 2–3 crews of 3–4 5 1 6/10/2026 6/14/2026
Standalone Site 23 9.93 1 crew of 3–4 1 0 6/20/2026 6/20/2026 Group 7
Sites 20–
22 730.27 3 crews of 4 8 3 6/21/2026 6/28/2026
Totals 5238.49 58 17 5/1/2026 6/29/2026

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BrightView References

City of Agoura Hills
Project Type: Citywide Landscape Maintenance
Contact Name: Kelly Fisher
Contact Email: [email protected]
Contact Phone: (818)597-7338
Contract Term: 2017 – present
Contract Value: $650,574 annually
Staff Assigned: Account Manager and field crews with weed abatement, mowing, and detail experience.

Final Outcome:

Successful completion with no safety incidents and full regulatory compliance. Work was sequenced to align with inspection timelines and seasonal requirements. Services include vegetation control and weed abatement in areas adjacent to open space and hillside conditions, supporting fuel load reduction and defensible space objectives consistent with Wildland Urban Interface (WUI) fire prevention practices.

City of Westlake Village
Project Type: Parks Landscape Maintenance
Contact Name: Tim Iverson
Contact Email: [email protected]
Contact Phone: (805) 501-8222
Contract Term: 2017 – present
Contract Value: $296,028 annually
Staff Assigned: Account Manager and field crews with mowing and detail experience.

Final Outcome:

Rotations completed on schedule with full compliance and no inspection failures. Work included hand removal and mechanical mowing, debris removal, tree clearance, and coordination with City inspection staff.

Vegetation management activities include brush clearance and weed abatement in park and perimeter areas that interface with natural landscapes, contributing to fuel reduction and maintaining defensible space conditions aligned with WUI safety standards.

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Las Virgenes Municipal Water District
Project Type: Weed Abatement & Brush Clearance
Contact Name: Tyler Hehr
Contact Email: [email protected]
Contact Phone: (818) 292-5866
Contract Term: 2019 – present
Contract Value: $341,898 annually
Staff Assigned: Account Manager and field crews with utility corridor experience.

Final Outcome:

Successful completion providing vegetation removal services requiring strict safety controls, dust mitigation, and coordination with inspectors. Work is performed in fuel-sensitive areas requiring vegetation reduction and clearance to minimize fire risk, directly supporting fuel hazard reduction goals and defensible space requirements typical of Wildland Urban Interface environments.

City of Ontario
Project Type: Citywide Landscape Maintenance
Contact Name: Brian Romero
Contact Email: [email protected]
Contact Phone: (909) 395-2628
Contract Term: 2012 – Present
Contract Value: $524,760 annually
Staff Assigned: Account Manager, irrigation technicians, and field crews with extensive experience in weed abatement, mowing, and large-scale municipal landscape operations.

Final Outcome:

Successful long-term completion of citywide vegetation management and maintenance services across a diverse portfolio of sites. BrightView has consistently met performance standards with no service interruptions, maintaining compliance with City inspection requirements and safety protocols. Work includes vegetation control, debris removal, and coordination across multiple locations, demonstrating the ability to manage large, distributed municipal programs efficiently and reliably. Services include weed abatement and vegetation reduction in areas adjacent to developed infrastructure, supporting defensible space objectives and reducing fuel loads consistent with wildfire risk mitigation practices commonly applied in Wildland Urban Interface environments.

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BrightView Landscape Services 18

City of Riverside
Project Type: Downtown & Parking Landscape Maintenance
Contact Name: Robert Filiar
Contact Email: [email protected]
Contact Phone: (951) 357-6313
Contract Term: 2011 – Present
Contract Value: $575,819 annually
Staff Assigned: Account Manager, field supervisors, and field crews experienced in weed abatement, detail maintenance, and urban landscape management.

Final Outcome:

Successful long-term performance of landscape maintenance services across high-visibility municipal areas, including streetscapes, parking facilities, and adjacent open areas requiring vegetation control. BrightView has consistently delivered services on schedule with full compliance and no safety incidents. Work includes vegetation management, debris removal, and coordination with City inspectors to ensure adherence to performance standards and timelines. Vegetation management activities include weed abatement and clearance in areas that interface with unmanaged or naturalized landscapes, supporting fuel reduction efforts and maintaining conditions that align with defensible space principles and fire prevention best practices.

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BrightView Landscape Services 19

Executive Summary

BrightView Landscape Services appreciates the opportunity to present this proposal to the City of La Verne for comprehensive weed abatement and fuel reduction services designed to protect life, property, and open space within the City’s boundaries. BrightView understands that this program is not simply routine maintenance, but it is a critical public safety service that demands expertise in vegetation management, hazard mitigation, and environmental care.

With nearly 100 years of combined corporate and local experience, BrightView is uniquely qualified to meet the City’s expectations. The company’s Southern California division currently maintains extensive wildfire mitigation and vegetation control programs for cities, counties, and special districts across Los Angeles, Ventura, and Orange Counties. These include similar hillside and open-space environments where terrain, vegetation density, and seasonal fire risk require precision, coordination, and technical discipline.

Understanding of the City’s Objectives
BrightView recognizes that the City of La Verne’s open space parcels present a range of challenges typical of WUI environments, including variable terrain, dense vegetation, limited access, and proximity to developed areas. Successful implementation of this program requires more than routine maintenance. It requires a contractor that understands fire behavior principles, defensible space requirements, and the operational constraints associated with fuel hazard reduction work.

Our team understands that:
• All work must be completed within the May 1 through June 30 treatment window, requiring precise planning and execution.
• Work will be subject to inspection and performance standards established by the Fire Department, requiring consistent quality and accountability.
• Vegetation management must support fire prevention objectives, not just aesthetic outcomes. • Safety, environmental compliance, and coordination with City staff are essential throughout the duration of the project.

BrightView’s proposal reflects a comprehensive understanding of these requirements and presents a clear, actionable plan to meet and exceed them.

Organizational Strength and Capacity
BrightView is one of the largest and most experienced landscape maintenance firms in the United States, with local branches throughout Southern California capable of mobilizing specialized vegetation-management crews at short notice. The company’s regional operations center, located within driving distance of La Verne, houses a full complement of heavy equipment, service vehicles, and trained personnel. This proximity allows BrightView to provide reliable service continuity and immediate response to urgent conditions, including post- inspection corrections or weather-related follow-up work.

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BrightView Landscape Services 20

All BrightView field personnel assigned to this program are trained in safe brush-clearing practices, fuel reduction standards, and slope-stabilization awareness. Supervisors are certified in Wildland Fire Safety, CPR/First Aid, and erosion control best practices. The company maintains a comprehensive training and safety program that meets both Cal/OSHA and California Public Contract Code requirements for public maintenance work.

Commitment to Quality and Compliance
BrightView’s operating philosophy centers on proactive quality control. Every project includes pre-work inspections, field audits, and photographic documentation before and after service. Reports are transmitted electronically to ensure full traceability and transparency. The company’s quality assurance manager periodically reviews work progress to confirm that all fuel-modification zones meet the City’s specified clearance distances and environmental protection measures.

BrightView’s strict no-discing and no-chemical policy for this scope aligns directly with the City’s RFP requirements. Crews employ mechanical and hand-cutting techniques using string trimmers, brush cutters, and RC mowers fitted with spark arrestors to ensure fire-safe operation. All debris is raked, collected, and hauled off-site to certified green-waste recycling facilities, supporting La Verne’ sustainability and landfill diversion goals.

Experience and Proven Results
BrightView’s recent experience includes vegetation management and weed abatement services for the City of Upland, City of Pomona, City of Agoura Hills, and multiple local homeowner associations within Very High Fire Hazard Severity Zones. Each project required similar coordination with local fire marshals, adherence to strict safety protocols, and timely completion prior to annual inspections. BrightView’s performance in these contracts has consistently resulted in successful inspections, on-time completion, and long-term renewals.

The company’s scale allows it to balance the advantages of a national organization equipped with advanced technology, risk management systems, and equipment resources with the responsiveness of a local contractor. Every BrightView branch is empowered to make real-time field decisions, ensuring that the City receives the highest level of service accountability.

Partnership and Long-Term Value
BrightView views this proposal as the beginning of a long-term partnership with the City of La Verne. Our goal is to integrate seamlessly with City operations, providing proactive recommendations, clear communication, and consistent service delivery year after year. The proposed approach reflects BrightView’s commitment to environmental responsibility, cost efficiency, and community safety.

In summary, BrightView Landscape Services, Inc. brings to this project an unmatched combination of experience, technical capability, and professional dedication. We understand the City’s expectations, the challenges of hillside and open-space fuel reduction, and the importance of dependable performance in protecting the La Verne community. BrightView stands ready to deliver the City’s weed abatement and fuel reduction program with precision, safety, and integrity.

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BrightView Landscape Services 21

Required Statements

BrightView Landscape Services hereby provides the following required statements in accordance with the Request for Proposals:

1. Not-To-Exceed Fee Statement
BrightView certifies that all charges for services under this Agreement will be provided on a Not-To-Exceed basis, as submitted in the Cost Proposal. The Not-To-Exceed amount represents BrightView’s full cost to complete all services described in the RFP, including all labor, supervision, equipment, mobilization, transportation, disposal, safety compliance measures, and administrative costs.

2. Hourly Rate Schedule Statement
BrightView has included a complete hourly rate schedule as part of this proposal. BrightView certifies that this hourly rate schedule is incorporated into and made part of our proposal and will be utilized for invoicing progress payments and any additional or extra work requested by the City that is outside the original scope of services.

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B. Optional Additiona l Services (If Requested by City) • Hourly Rale - Crew (Specify crew composit ion): $ 1ao1(4-man crew) per hour • Hourly Rate - Equipment (if separate):$ 180 per hour
C. Pricing for Additiona l Parcels (If Added During Contract Term) • Per-Acre Price (for use only if additional parcels are added during the contract term) : $ __ 2~,3_5_2 _ _ per acre
Pricing
submi tted shall remain firm for the durat ion of the contract term , lnch.Jding all option years, unless otherwise specified In the Cost Proposal.

BrightView Landscape Services 22

Mandatory Site Walk

BrightView confirms attendance at the mandatory site walk and has:
• Reviewed all parcel conditions
• Evaluated access constraints
• Assessed vegetation density
• Incorporated all findings into methodology and pricing

BrightView acknowledges that proposals submitted without site walk attendance are non-responsive and confirms full compliance with this requirement.

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BrightView Landscape Services 23

Attachment C - Proposer Certification and Signature Page

BrightView Landscape Services hereby certifies the following in accordance with the requirements of the Request for Proposals for Annual Vegetation Management and Fuel Hazard Reduction Services:

1. Not-To-Exceed Fee Certification
BrightView Landscape Services, Inc. certifies that all charges for services provided under this Agreement shall be on a Not-To-Exceed basis, as submitted in the Cost Proposal. The Not-To-Exceed amount represents the full cost to complete all services described in the RFP, including all labor, supervision, equipment, mobilization, transportation, disposal, safety compliance measures, and administrative costs.

2. Hourly Rate Schedule Certification
BrightView Landscape Services certifies that a complete hourly rate schedule has been included as part of this proposal. BrightView further certifies that the hourly rate schedule is incorporated into and made part of this proposal and will be used for invoicing progress payments and any additional or extra work requested by the City that is outside the original scope of services.

BrightView Landscape Services certifies that all information provided in this proposal is true and correct to the best of its knowledge and that the firm agrees to comply with all requirements set forth in the Request for Proposals.

Authorized Representative:

Name: ___________________________

Title: ___________________________

Signature: ________________________

Date: ____________________________

David Moo
Business Development Executive
4/10/26

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City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: AMENDMENTS TO SELECT CITY JOB CLASSIFICATIONS AND ESTABLISHMENT OF WATER METER TECHNICIAN SERIES.

SUMMARY
The City is proposing updates to several job classifications to ensure titles and descriptions accurately reflect current duties, operational practices, and industry standards. These updates include revisions to the Planning Manager, Administrative Specialist, Customer Service Representative I/II, and the establishment of Water Meter Technician I/II classifications. All proposed changes are administrative in nature and do not include any adjustments to compensation.

RECOMMENDATION
That the City Council:

1. Approve the class specification for Planning Manager and approve the reclassification of Principal Planner to Planning Manager; and

2. Approve the class specification for Administrative Specialist and approve the reclassification of Administrative Secretary to Administrative Specialist; and

3. Approve the class specifications for Customer Service Representative I and Customer Service Representative II (office-based series); and

4. Approve the class specifications for Water Meter Technician I and Water Meter Technician II; and

5. Approve the reclassification of incumbent field Customer Service Representative positions to the appropriate Water Meter Technician I/II classification based on duties and qualifications.

DISCUSSION
The City has conducted targeted classification reviews to ensure alignment with current operational practices, organizational needs, and industry standards.

The proposed changes result from departmental review, position vacancy analysis, and ongoing discussions with employee groups. Updates include title changes, modernization of job descriptions, and the reorganization of duties to more clearly distinguish office-based customer service functions from field-based utility operations.

These classification updates are also consistent with a proposed organizational realignment to be considered as part of the Fiscal Year 2026/27 budget process, which would transition

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Amendments to Select City Job Classifications and Establishment of Water Meter Technician Series., Page 2

Customer Service Representative positions from the Public Works Department to the Finance Department.

Planning Manager
The Principal Planner classification is proposed to be retitled as Planning Manager at the request of the Community Development Director. This update better reflects the managerial and supervisory responsibilities of the position. The classification has also been updated to remove outdated references to redevelopment activities following the dissolution of redevelopment agencies in California and to reflect the City’s current approach to economic development and interdepartmental coordination.

Administrative Specialist
The Administrative Secretary classification is proposed to be retitled as Administrative Specialist. This update was prompted by a recent vacancy in the Public Works Department due to retirement, which provided an opportunity to comprehensively review and modernize the position. The revised classification replaces outdated terminology, removes obsolete duties, and reflects a broader scope of administrative responsibilities, including advanced administrative support, workflow coordination, records management, and use of current office technologies.

Customer Service Representative / Water Meter Technician Series The Customer Service Representative I/II and Water Meter Technician I/II classifications are the result of ongoing discussions with the affected labor group over the past year.

Historically, the Customer Service Representative classification included a combination of office-based customer service duties and field-based meter service responsibilities. However, current operational practices have evolved such that these functions are no longer performed interchangeably.

The updated Customer Service Representative I/II classifications are proposed to focus exclusively on office-based duties, including customer account management, billing, service request coordination, and public counter and telephone support. These functions align with modern utility customer service operations and financial support activities.

To complement this change, the City is proposing the establishment of Water Meter Technician I/II classifications to perform field-based duties previously assigned under the Customer Service Representative series. These duties include water meter reading, meter inspection and maintenance, service turn-ons and shut-offs, investigation of usage irregularities and leaks, and related field service activities.

This separation of responsibilities more accurately reflects how work is currently performed, improves operational efficiency, enhances safety by assigning fieldwork to appropriately trained personnel, and strengthens recruitment and classification clarity.

The proposed Customer Service Representative classifications are intended for office-based positions only. The City currently maintains three budgeted field-based Customer Service Representative positions, which will be reclassified to the Water Meter Technician I/II series based on assigned duties and qualifications.

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These updates have been shared with impacted employees and applicable labor group representatives, and feedback has been incorporated into the final classifications.

These changes are also consistent with a proposed organizational realignment to be considered as part of the Fiscal Year 2026/27 budget, which would transition Customer Service Representative positions from the Public Works Department to the Finance Department. This organizational adjustment is not part of the requested Council action and will be addressed through the budget process.

FISCAL ANALYSIS
There are no direct fiscal impacts associated with these classification updates. Any organizational changes related to departmental alignment will be considered as part of the Fiscal Year 2026/27 budget adoption process.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Planning Manager Job Description Redline

2. Administrative_Specialist Redline

3. Customer Service Representative I & II (Redline)

4. Water Meter Technicia
n New Classification

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CITY OF LA VERNE

PRINCIPAL PLANNERPLANNING MANAGER

DEFINITION

To perform and oversee advanced level professional city planning work of a substantial complexity for the City of La Verne, assisting the Community Development Director in the planning, organization, and direction of the Community Development Department, acting as a project manager on complex, sensitive, or high profilehigh-profile projects, and performance of related work as assigned.

SUPERVISION RECEIVED AND EXERCISED

Direction is provided by the Community Development Director.

Responsibilities include direct supervision of Planning Division staff members.

EXAMPLES OF DUTIES

Duties may include, but are not limited to, the following:

Supervise the review and preparation of complex staff reports concerning issues and solutions of site, landscaping, grading, and architectural plans for compliance with state and municipal codes.

Assists the Director in administration and coordination of departmental activities, including development of policies and procedures, and serves as Acting Community Development Director in the absence of the Director.

Prepares and presents a variety of planning and economic development reports, both written and oral, to the Planning Commission and City Council.

Assists in preparing, administering, and effectuating the General Plan within the direction of the Planning Commission and City Council.

Supervises, trains, and assists planning staff members in the implementation of zoning, subdivision, and other related ordinances and regulations. Coordinates planning staff work programs.

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Principal Planner Planning Manager

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Serves as lead person for preparation of department budget preparation and ongoing monitor of the budget throughout the year.

Effectuates the efficient billing and collection of planning and other related fees, including administration of the fee deposit system.

Assists the Director in department personnel matters, including supervision and evaluation of entry-level planning and clerical staff members.

Effectively responds to citizen inquiries and complaints, by coordinating City resources and interdepartmental communication

Assists in the administration and promotion of the Redevelopment Agency and Community Development Block Grant program, including proactive Economic Development assistance and outreach. Particular emphasis is placed on maintaining viability of redevelopment project area plans, owner participation agreements, deadlines, etc.

Effectively communicates and functions with other departments, agencies, and organizations.

Performs related duties as assigned.

QUALIFICATIONS

Knowledge of:

Local and State laws relative to planning, zoning, subdivision regulations, and the California Environmental Quality Act.

Principles of site planning and design review.

State of California Redevelopment law and redevelopment agency practice.

Techniques used in development of a General Plan, Specific Plans, and related ordinances and plans.

Basic principles of research and analysis, resulting in useful matters such as the census, housing, and employment.

Basic principles of administration and supervision techniques.

Ability to:

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Principal Planner Planning Manager

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Perform complex planning projects with minimal supervision.

Interpret planning, zoning, housing, and economic development programs to the public.

Prepare and present concise oral and written reports.

Establish and maintain effective working relationships with City officials, other governmental agencies, and the public.

EXPERIENCE AND EDUCATION

Any combination of equivalent experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

A minimum of five (5) years of progressively responsible experience in municipal planning and community development. At least one (1) years experience in a supervisory level position (e.g. Senior Planner or equivalent) is highly desirable.

Education:

Equivalent to a Bachelor’s Degree from an accredited college or university with major coursework in planning or a related discipline. A Master’s Degree in a related field is highly desirable.

License:

Possession of a valid class C California driver’s license is required.

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ADMINISTRATIVE SECRETARYSPECIALIST

DEFINITION
Performs a wide range of advanced administrative and clerical support functions for a department, including workflow coordination, records and information management, communication support, and assistance with departmental processes and procedures.

Provides administrative support to a department head or assigned administrator and may assist in coordinating centralized clerical support functions of the office.To perform a variety of confidential and complex secretarial and administrative duties for a department and to manage the centralized clerical support functions of the office.

DISTINGUISHING CHARACTERISTICS
This class is distinguished from the general clerical classesifications by the performance of more complex, responsible, and often confidential administrativesensitive duties related to its functioning as the personal secretary to a in support of a high-level administrator or department head and by the responsibility for the management of the centralized clerical support functions within the department.

SUPERVISION RECEIVED AND EXERCISED
General supervision is provided by a high-level administrator or department head.

Responsibilities may include direct or indirect supervision of subordinate clerical positions

EXAMPLES OF DUTIES - Depending upon assignment duties may include but are not limited to the following:

Compose routine correspondence not requiring the department head or administrators’ personal attention.

Act as a receptionist, screen calls and visitors, and refer inquiries as appropriate; respond to complaints and requests for information regarding the intent of instructions, precedents and regulations.

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Participate and assist in the administration of a department; prepare comprehensive reports, compile annual budget requests; and recommend expenditure requests for designated accounts.

May prepare written records from recorded or written source material.May take and transcribe dictation from shorthand notes or transcribing machine recordings.

Recommend organization or procedural changes affecting clerical activities.

Relieve the administrator or department head of routine personnel budget payroll and purchasing duties.

Research, compile, and analyze data for special projects and various reports.

Initiate and maintain a variety of files and records for information such as payroll, attendance, budget, production and cost records; maintain manuals and update resource materials.

Schedule appointments and coordinate meetings, conferences, and travel arrangements.Make appointments and arrange travel, conferences and meetings.

May provide administrative support for a board or commission, including agenda preparation, assembling background materials, and recording official actions.May serve as Secretary to a board or commission preparing the agenda, assembling background materials, and taking minutes of the meetings.

May supervise, train, and evaluate subordinates.

Perform related duties as assigned.

QUALIFICATIONS
Knowledge of:

English usage, spelling, grammar, and punctuation.

Modern office methods, procedures, and equipment:, business correspondence and report preparationand business letter writing.

Organization, procedures, and operating details of the City department, division, or office to which assigned.

Principles of supervision, training, and performance evaluation.

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Ability to:

Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.

Communicate effectively, orally and in writing; compose correspondence.

Work cooperatively with other departments and outside agencies.

Interpret and apply departmental policies, laws, and rules.

Operate standard office equipment and use applicable softwareType at a speed necessary for adequate job performance.

Take dictation or transcribe from a dictating machine at a speed necessary for adequate job performance.

Work independently in the absence of supervision.

Analyze situations carefully and adopt effective courses of action.

Compile and maintain complex and extensive records and prepare reports.

Understand and carry out oral and written directions.

Supervise, train, and evaluate subordinates.

Experience and Education
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience
Three years of increasingly responsible administrative or clerical/secretarial support experience.

Education
Equivalent to the completion of the twelfth grade including or supplemented by specialized clerical or office-related course works.

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CITY OF LA VERNE

CUSTOMER SERVICE REPRESENTATIVE I

CUSTOMER SERVICE REPRESENTATIVE II

DEFINITION

To perform a variety of customer service and clerical duties related to municipal accounts and services (including water, utilities, and similar services); responding to customer inquiries and complaints regarding municipal and utility services, billing procedures, and City policies; processing service applications and discontinuance requests; investigating delinquent accounts; preparing and correcting billing and service-related records; maintaining logs and service orders; and coordinating the scheduling and dispatching of service requests to appropriate City staff. office and field work involving reading of water meters for water services and other municipal services; all reads are entered into a small hand held computer; responds to customer requests for information and complaints relative to public works activities; and participates in the installation, inspection and removal of water meters and related equipment.

DISTINGUISHING CHARACTERISTICS

Customer Service Representative I – This is the entry level class in the Customer Service Representative series. Positions in this class are generally filled from the outside through open-competitive aptitude examinations.

Employees in this class normally work under closed and continuous supervision while learning and performing a variety of customer service, cashiering, billing, and clerical closely related duties related to municipal accounts and services. according to Work is performed in accordance with established procedures and guidelines, and . While a variety of tasks may be assignmentsed, each usuallygenerally follow fits a familiar patterns. As experience is gained, employees are expected to develop knowledge of City polices, billing practices, cashiering procedures, service request coordination, and customer account processes. and changes in procedure or exception to rules are explained in detail as they arise. Work is reviewed through observation, conferences, reports, and results achieved. Under this training concept, positions assigned to the class of Customer Service Representative II, which become vacant, may reasonably be filled at the Customer Service Representative I level.

Customer Service Representative II – This is the journey level class in the Customer Service Representative series. Positions in this class may be flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside, require prior utility customer service and billing experience.

Appointment at the II level requires the employee to be actively performing the full range of duties for the class and meet the qualification standards for the class. A Customer Service Representative II is expected to perform assigned

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Customer Service Representative I and II

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duties with minimal supervision and to exercise independent judgment within established guidelines.work is normally reviewed only upon completion. Duties involve performing the more complex and difficult tasks customer service, billing, cashiering, and account-related assignments, including researching and resolving billing discrepancies, investigating customer complaints, reviewing account histories and service records, and coordinating service-related actions consistent with City policies and procedures. as well. Adequate performance at this level requires general knowledge of municipal services billing, supervision, and clerical procedures.

SUPERVISION RECEIVED AND EXERCISED

Customer Service Representative I – Immediate supervision is provided by management, professional, or higher level customer service positions.

Customer Service Representative II – General supervision is provided by management, professional, or other supervisory personnel. Responsibilities may include providing direct and indirect technical and functional supervision guidance and training of lower level Customer Service class positions.

EXAMPLES OF DUTIES – Depending upon assignment, duties may include, but are not limited to, the following:

Perform a variety of customer service duties including investigating delinquent accounts, locating covered water meters, and responding to inquiries and complaints regarding water service, billing procedures, utility account policies, service fees, and or city City water conservation programspolicies.

Receive and record customer complaints and service requests; obtain, secure, and document information related to customer needs and , process water service applications and discontinuance applications, and respond to a wide variety of requests for information and services; explain applicable requirements, timelines, and City procedures..

Turn off water at designated locations to inspect for leaks, damage, and improper operation of meters.

Accept and process customer payments for utility accounts, city accounts, and related services in person, by telephone, by mail, and/or through other payment methods; post payments accurately to customer accounts; issue receipts and maintain accurate documentation of transactions.

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Customer Service Representative I and II

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Balance cash drawers and reconcile daily receipts and transactions; prepare and process deposits, reports, and other cashiering documentation in accordance with established policies and procedures.

Process water service applications, account changes, and discontinuance requests; enter and update customer account information in the City’s billing system; provide customer guidance on required forms, documentation and applicable City procedures.

Prepare appropriate computer input documents for all phases of City services billings; revise, correct, and adjust data as necessary; research account histories, meter/service records, and related information to resolve billing issues, and resubmit for billing.

Research billing discrepancies and service-related issues; process approved billing corrections, adjustments, and customer refunds in accordance with Ciyt policy and established procedures.

Shut off water in cases that show delinquent accounts.

Inspect locations that show high and low water consumption; report causes or reasons for abnormal usage.

Type and proof read a wide variety of documents and materials;, and perform routine clerical work including filing, scanning, and checking and recording information; maintain organized on records in accordance with established procedures.

Investigate delinquent accounts in accordance with established procedures; prepare and document delinquency actions; generate or coordinate required service actions and notices with appropriate City staff; respond to customer questions regarding delinquency and service status.

Work with customers on delinquent accounts to explain available options and, within established guidelines, assist with payment arrangements or extensions; document actions taken and coordinate related service requests as necessary.

Maintain accurate and up-to-date records, logs, and service orders, and customer account documentation; monitor and track service order progress and ensure required information is recorded in the appropriate systems.

Tactfully respond to citizen inquiries and complaints in a courteous and professional manner, including difficult or sensitive situations, while maintaining appropriate confidentiality and professionalism.

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CITY OF LA VERNE
Customer Service Representative I and II

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Educate customers on water conservation requirements, best practices, and available City programs; provide guidance on where to find additional information, forms, and resources.

Receive, route, and process incoming correspondence and documents; open and distribute mail as assigned;

Prepare routine customer notices and correspondence related to account actions, billing corrections, and service requests.

Properly determine and calculate costs for different types of services and related charges; provide clear and accurate information to customers regarding rates, charges, deposits, penalties, and service requirements. installations.

Process Coordinate customer water conservation applications by receiving and processing documentationand

Schedule and/or coordinate conduct inspections with appropriate staff; document inspection outcomes and update records as required. of same.

Tag doors and read meters on assigned routes as required.

Assist in conducting flow tests and pressure checks.

Properly assess and repair minor service leaks.

Transmit, and receive, and route telephone and radio calls, ; secure and record information;

and uUse radio and/or other systems to coordinate, schedule and to dispatch necessary city City services to appropriate staff as assigned; maintain radio contact with city units.

Perform related duties as assigned.

PHYSICAL ACTIVITIES/REQUIREMENTS

Physical activities may include, but are not limited to, the following:

Communicate orally with management, coworkers, and the public.

May use telephone or two-way radio for communication.

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CITY OF LA VERNE
Customer Service Representative I and II

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Operate office equipment such as computer terminals, copiers and faxfacsimile machines.

Sit for extended periods of time.

Bends, stoops, kneels, twists, and reaches as necessary for filing and retrieving records.

Hearing and vision within normal ranges.

Drives city vehicles, regularly updates vehicle log book.

QUALIFICATIONS

Customer Service Representative I

Knowledge of:

Modern office practices and procedures.

City billing procedures and policies for water utility services

Safe work practices.

Must possess Principles and practices of excellent customer service skills.

Ability to:

Type at a speed and with accuracy necessary for adequate job performance.

Learn procedures and policies affecting municipal services accounts.

Apply city billing procedures and policies for water utility services.

Establish and maintain cooperative working relationships.

Work well with others in emergency situations and in all types of inclement weather.

Maintain accurate and up to date records, logs, and requests for services.

Operate modern office equipment.

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Customer Service Representative I and II

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Communicate clearly and concisely, both orally and in writing.

Understand and carry out oral and written instructions.

Respond to public inquiries, requests for services, and complaints in a tactful and courteous manner.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

One year of full-time administrative or clerical work involving utility services billing.

Education:

Equivalent to the completion of the twelfth grade supplemented by college level course work or specialized training in general business practices and procedures.

LICENSE OR CERTIFICATE

Possession of or ability to obtain an appropriate, valid California driver’s license.

A Department of Health Services Grade I Distribution certificate is desirable.

Customer Service Representative II

In addition to the qualifications of Customer Service Representative I:

Knowledge of:

Data processing systems and practices.

City policies and procedures regarding the establishment and maintenance, and administration of municipal services.

Billing practices, cashiering procedures, and fiscal record keeping.

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Customer Service Representative I and II

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Computerized billing, cashiering, and customer service information systems.

Ability to:

Provide technical and functional guidance lead supervision and training to subordinate lower-level personnel.

Work independently in the absence of close supervision.

Analyze, and investigate, and resolve customer complaints, billing discrepancies, delinquent account issues, and related service concerns.

Review account histories, payment records, service requests, and related documentation in order to determine appropriate corrective action.

Identify account, billing, and service-related water consumption problems and recommend methods for correction.

Skillfully use computerized billing, cashering, and customer information systems and software.

Communicate clearly and effectively with customers, coworkers, and other City staff regarding complex or sensitive account matters.

Experience and Education

Experience:

Three years of progressively responsible experience in utility customer service and billing work.

Education:

Equivalent to the completion of the twelfth grade supplemented by college level course work or specialized training in general business practices and procedures.

LICENSE OR CERTIFICATE

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CITY OF LA VERNE
Customer Service Representative I and II

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Possession of or ability to obtain an appropriate, valid California driver’s license.

Possession of a State Health Department Grade I Distribution Certificate is desirable.

(Revised 7/13/10)

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City of La Verne, CA 1 of 5

JOB DESCRIPTION

Water Meter Technician I/II

DEPARTMENT: Public Works DATE: May 2026

Class Concept
To perform a variety of field duties related to water meter reading and meter service activities, including reading water meters for water services and other municipal services; entering meter reads into a hand held computer, tablet, or related system; locating covered, obstructed, or difficult-to- access meters; responding to field customer requests for information and complaints relative to water service; and participating in the installation, inspection, maintenance, exchange, and removal of water meters and related equipment. Duties may also include turning water service on and off for authorized service actions, investigating abnormal usage, leaks, and meter operation issues, and completing related field documentation and service orders.

The Water Meter Technician series is a flexibly staffed field classification series. Incumbents may be assigned duties ranging from routine meter reading and service-related field work to more advanced field investigations, meter service activities, and technical support duties, depending on the level of classification and assignment. Positions in this series are expected to work safely, provide courteous service to the public, and coordinate field information with Customer Service/Billing staff and other City personnel.

Distinguishing Characteristics
Water Meter Technician I
This is the entry-level class in the Water Meter Technician series. Positions in this class are generally filled from the outside through open-competitive examinations. Incumbents work under close and continuous supervision while learning and performing meter reading, service orders, meter inspections, water service turn-ons and shut-offs, and related field service duties in accordance with established procedures. As experience is gained, employees are expected to develop working knowledge of meter reading procedures, field safety practices, meter maintenance activities, and customer service expectations.

Water Meter Technician II
This is the journey-level class in the Water Meter Technician series. Positions in this class may be flexibly staffed and are normally filled by advancement from the I level, or, when filled from the outside, require prior related field experience. Incumbents are expected to perform the full range of assigned duties with minimal supervision and to exercise independent judgment within established guidelines. Work at this level includes more complex field assignments, such as investigating

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abnormal consumption, identifying and documenting leaks or meter irregularities, performing meter exchanges and related service work, troubleshooting AMR/AMI issues, and providing technical and functional guidance to lower-level staff.

Examples of Duties
EXAMPLES OF DUTIES – Depending upon assignment, duties may include, but are not limited to, the following:
• Read water meters on assigned routes as required; enter meter reads into a hand held computer, tablet, or related system; review reads for accuracy and report exceptions, irregularities, and access issues in accordance with established procedures. • Locate water meters, including covered, obstructed, or difficult-to-access meters; clean and maintain meter boxes and surrounding areas by removing debris and vegetation as needed; tag doors or leave appropriate notices and access reminders as required. • Conduct meter rereads and field verification as assigned; document findings, identify potential causes of irregular usage patterns, and report results in accordance with established procedures.
• Inspect locations that show high and low water consumption; investigate and document potential causes or reasons for abnormal usage, including leaks, meter malfunction, unauthorized water use, or other conditions; provide findings to appropriate City staff. • Turn water service on and off at designated locations for account starts, stops, transfers, maintenance needs, and delinquent accounts as authorized; restore or reconnect service when approved; document completion and related service order information. • Turn off water at designated locations to inspect for leaks, damage, and improper meter operation; properly assess and repair minor service leaks as assigned; report conditions requiring additional work, specialized repair, or follow-up by other City staff. • Participate in the installation, inspection, maintenance, exchange, and removal of water meters and related equipment; assist with replacement of meter components such as lids, covers, boxes, registers, and related parts as assigned; inspect meter operation and report needed repairs or replacements.
• Assist with conducting flow tests and pressure checks; document readings, observations, and results; report abnormal conditions or findings in accordance with established procedures. • Assist with troubleshooting automated meter reading (AMR/AMI) equipment and related field devices as assigned; identify and report “no read,” communication, programming, or equipment-related issues; update meter asset information, including meter location and identifying information, as required.
• Respond to citizen inquiries and complaints in the field in a tactful and courteous manner; provide general information regarding water service and field processes; coordinate with Customer Service/Billing staff by providing field findings, reread results, service confirmations, and documentation to support customer resolution; refer billing-specific questions to appropriate staff as required.

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• Receive, prioritize, and complete service orders and field service requests as assigned; maintain accurate field logs and documentation; update work order and service request systems with status, notes, and completion details in accordance with established procedures.
• Operate City vehicles and field equipment as required; maintain assigned tools and equipment in safe working condition; ensure vehicles are stocked with basic field supplies; regularly update vehicle log book and report needed repairs or materials. • Work safely in the public right-of-way, around traffic, and in active neighborhoods; follow safety policies and safe work practices, including use of required PPE; work around common field hazards such as uneven terrain, confined meter boxes, insects, animals, and access limitations.
• Work well with others in emergency situations and in all types of inclement weather. • Perform related duties as assigned.

Physical Activities/Requirements
Physical activities may include, but are not limited to, the following:
• Communicate orally with management, coworkers, and the public. • May use telephone or two-way radio for communication. • Drive City vehicles to and from assigned job sites; regularly update vehicle log book. • Walk for extended periods of time over varied terrain. • Bend, stoop, kneel, twist, reach, and climb as necessary to access and service meters and related equipment.
• Lift and carry equipment and materials associated with meter services and field work. • Work outdoors in varying weather conditions, including heat, cold, and rain. • Hearing and vision within normal ranges.

Typical Qualifications
Water Meter Technician I
Knowledge of:
• Safe work practices.
• Basic meter reading methods and procedures.
• Basic principles of water service delivery and meter function (as applicable to assigned duties). • Principles and practices of customer service.

Ability to:
• Learn procedures and policies affecting municipal services and field service requests. • Read meters accurately and enter information into a hand held computer or related system. • Maintain accurate and up-to-date records, logs, and service order documentation. • Communicate clearly and concisely, both orally and in writing. • Understand and carry out oral and written instructions.

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• Respond to public inquiries, requests for services, and complaints in a tactful and courteous manner.
• Establish and maintain cooperative working relationships. • Work well with others in emergency situations and in all types of inclement weather.

Water Meter Technician II
In addition to the qualifications of Water Meter Technician I:

Knowledge of:
• Meter reading systems, field data collection practices, and related recordkeeping procedures. • City policies and procedures related to service orders, water service turn-ons and shut-offs, delinquent account field actions, and meter service activities. • Water meter installation, inspection, maintenance, exchange, and related field service practices.
• Automated meter reading and/or advanced metering infrastructure systems and related field equipment, as applicable to assigned duties.
• Principles and practices of providing technical and functional guidance to staff.

Ability to:
• Work independently in the absence of close supervision. • Analyze and investigate abnormal usage, leaks, meter irregularities, no-read conditions, and related field service issues.
• Inspect, document, and report field conditions accurately and recommend appropriate corrective action or follow-up.
• Perform more complex meter reading, service order, and meter service assignments in accordance with established procedures and safety requirements. • Provide technical and functional guidance and training to lower-level staff. • Skillfully use hand held computers, field data collection devices, AMR/AMI equipment, and related software or systems.
• Coordinate field findings and service information with Customer Service/Billing staff and other City personnel.
• Read and interpret service orders, route information, meter records, and related field documentation.

Water Meter Technician I
Experience: One year of field work involving water meter reading, utility services, public works

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maintenance, or related customer service field work.

Education: Equivalent to the completion of the twelfth grade supplemented by college level course work or specialized training in general business practices and procedures.

Water Meter Technician II
In addition to the qualifications for Water Meter Technician I:

Experience: Three years of progressively responsible experience in water meter reading, meter services, utility field operations, or related public works field work.

Education: Equivalent to the completion of the twelfth grade supplemented by college level course work or specialized training in general business practices and procedures.

License and Certificate
Possession of or ability to obtain an appropriate, valid California driver’s license.

Possession of a valid Grade I (D-1) Water Distribution Operator Certificate issued by the California State Water Resources Control Board.

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Agenda Packet - May 4, 2026
City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: ANNUAL AB 2561 STAFFING VACANCIES REPORT.

SUMMARY
Signed by Governor Newsome in 2024, AB 2561 requires a public agency to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per year prior to budget adoption, allowing recognized employee organizations to present at the hearing. This report outlines the City’s compliance with this new obligation.

RECOMMENDATION
That the City Council conduct the Public Hearing for compliance with new legal obligations related to AB 2561.

DISCUSSION
California's Assembly Bill 2561, which took effect on January 1, 2025, aims to address ongoing staffing shortages within public agencies by mandating greater transparency in workforce data.

The law requires agencies to present staffing information at public hearings before finalizing their budgets, including vacancy rates, recruitment information, employee retention metrics, and a review of policies that may hinder hiring or retention. This increased transparency is intended to help agencies better understand and address staffing challenges, while also fostering accountability and collaboration by involving employee organizations in the discussions.

The passage of AB 2561 recognizes the following challenges in local government employment:
• Job vacancies in local government are widespread and significantly impact public sector service delivery.
• High vacancy rates contribute to increased workloads for existing employees, leading to burnout and higher turnover.
• There is a statewide interest in ensuring that public agencies are adequately staffed to support public service functions.

In compliance with AB 2561, the City of La Verne is required to undertake the following actions:

1. Public Hearing: At least once each fiscal year, at a public hearing before the City Council, the City shall present information regarding the status of vacancies and recruitment and retention efforts (Gov. Code § 3502.3(a)(1)) and identify any necessary changes to policies, procedures, and recruitment activities that may lead to obstacles in the hiring process (Gov. Code § 3502.3(a)(3)). If the City Council adopts an annual

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Annual AB 2561 Staffing Vacancies Report., Page 2

budget during the fiscal year, the presentation must occur before the adoption of the final budget. (Gov. Code § 3502.3(a)(2)).

2. Employee Organization Participation: Allow the recognized employee organization for each bargaining unit at the City to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. There are five (5) bargaining units represented in the City. (Gov. Code §3502.3(b)). All employee associations were contacted as part of the City’s compliance efforts.

3. Additional Reporting for High Vacancy Rates: If vacancies in a single bargaining unit meet or exceed 20% of authorized full-time positions, the City must provide additional reporting at the request of the employee organization, including:
• Total number of vacancies
• Number of applicants
• Average time to fill positions
• Opportunities to improve compensation and working conditions (Gov. Code§ 3502.3(c))

Position Data
In the past year, the City budgeted for 195 full-time employees. • 24 full-time employees separated from employment
• 25 full-time employees were hired
• Through March 2026, the City of La Verne had 13 staff vacancies, representing a 6.67% vacancy rate:
o La Verne City Employees’ Association = 8.33% vacancy rate (2025 = 3.39%) o La Verne Police Officers’ Association = 12.82% vacancy rate (2025 = 17.95%) o La Verne Police Middle Management Association = 0% vacancy rate (2025 = 0%) o La Verne Firefighters’ Association = 3.03% vacancy rate (2025 = 3.33%) o La Verne Fire Middle Management Association = 0% (2025 Not applicable) o Ambulance Operators = -8.33% vacancy rate (2025 = 8.33%) o Middle Management = 9.38% vacancy rate (2025 = 5.26%) o Executive Management = 0% vacancy rate (2025 = 0%)

The City is actively recruiting for 4 full-time positions with 2 being active recruitments (the other 2 are at the final phases of the selection process).

Recruitment Efforts
Recruitment efforts include:
• Improving use of NEOGOV recruitment software to manage and attract applicants. • Prioritizing recruitment requests based on departmental need. • Holding pre-recruitment process meetings prior to initiating recruitment requests. • Implementing new onboarding process developed by the Human Resources team, providing a structured introduction to the City.

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Annual AB 2561 Staffing Vacancies Report., Page 3

• Providing a benefits summary program to educate prospective employees on the City’s offerings.
• Providing leadership training initiatives to build internal talent pipelines. • Reviewing classifications upon vacancy and updating job descriptions as well as salary range as approved by City Council.
• Including employee association members on interview panels to evaluate potential candidates.

Retention Efforts
The City also implemented strategies to improve retention, including:
• Providing continuing education and training opportunities. • Enhancing employee wellness programs, including mental health resources. • Offering ULV’s tuition remission program as well as tuition reimbursement programs to support employee career development.
• Increasing opportunities for internal promotions and career path planning. • Recognizing employee contributions through employee appreciation events and award programs.
• Provided and/or offered salary increases to all employee groups.

FISCAL ANALYSIS
There is no direct fiscal impact associated with conducting the public hearing required under Government Code section 3205.3. However, addressing recruitment and retention issues may involve future budget and bargaining considerations, which will be presented to the City Council as necessary.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

1. Copy of AB2561 Vacancy Report FY25-26

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Employee Group Current Budgeted Vacancy %
AMBULANCE OPERATOR 13 12 -1 -8.33%
AMBULANCE OPERATOR 13 12 -1
DEPARTMENT HEADS 8 8 0 0.00%
ASSISTANT CITY MANAGER 1 1 0
CITY MANAGER 1 1 0
DIR OF COMMUNITY DEV. 1 1 0
DIR OF PARKS & RECREATION 1 1 0
DIRECTOR OF FINANCE 1 1 0
DIRECTOR OF PUBLIC WORKS 1 1 0
FIRE CHIEF 1 1 0
POLICE CHIEF 1 1 0
FIRE MID MANAGEMENT 5 5 0 0.00%
DEPUTY FIRE CHIEF 1 1 0
FIRE BATTALION CHIEF 3 3 0
FIRE MARSHAL 1 1 0
FIRE SHIFT LVFA 32 33 1 3.03%
FIRE CAPTAIN PARAMEDIC 8 9 1
FIRE ENGINEER PARAMEDIC 9 9 0
FIREFIGHTER 6 6 0
FIREFIGHTER PARAMEDIC 9 9 0
MID-MANAGEMENT 29 32 3 9.38%
ACCOUNTANT 1 1 0
ACCOUNTANT/PAYROLL SPECIALIST 1 1 0
ASSISTANT PLANNER 1 1 0
ASSOCIATE PLANNER 1 1 0
CODE COMPLIANCE OFFICER 1 1 0
COMMUNITY RISK REDUCTION SPEC 1 1 0
DEPUTY CITY CLERK 1 1 0
DEPUTY DIRECTOR OF PUBLIC WORKS 0 1 1
INFORMATION SYSTEMS SPECIALIST 1 1 0
MAINTENANCE MANAGER 1 1 0
MAINTENANCE SUPERVISOR 1 3 2
MANAGEMENT ANALYST 4 3 -1
PARKS & RECREATION COORDINATOR 1 1 0
PARKS & RECREATION SUPERVISOR 1 1 0
POLICE COMM. ENGAGEMENT SUPER 1 1 0
POLICE RECORDS SUPRVR 1 1 0
POLICE SUPPORT SERVICES MANAGR 1 1 0
PRINCIPAL PLANNER 1 1 0
SENIOR ACCOUNTANT 1 1 0
SR. MANAGEMENT ANALYST 5 5 0
UTILITY MANAGER 0 1 1
UTILITY SUPERVISOR 1 1 0
WATER SUPERVISOR 2 2 0
MISC./LVCEA 55 60 5 8.33%
ACCOUNT CLERK I 1 1 0
ACCOUNT CLERK II 2 2 0
ADMINISTRATIVE CLERK I 2 1 -1
ADMINISTRATIVE CLERK II 0 1 1

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ADMINISTRATIVE SECRETARY 3 3 0
COMMUNICATIONS OFFICER 9 8 -1
CUSTOMER SERVICE REP. I/II 5 6 1
EQUIPMENT MECHANIC I/II 2 2 0
IRRIGATION SPECIALIST 1 1 0
MAINTENANCE LEADWORKER 2 3 1
MAINTENANCE WORKER I/II/III 8 10 2
MAINTENANCE WORKER II 1 1 0
PARKS & RECREATION SPECIALIST 2 2 0
POLICE CLERK I/II 5 6 1
POLICE COMM. ENGAGEMENT OFFICER 0 1 1
POLICE SERVICE TECHNICIAN 1 1 0
SENIOR EQUIPMENT MECHANIC 1 1 0
WATER PRODUCTION SYS. OPERATOR 2 2 0
WATER SYSTEM SPECIALIST 1 1 0
WATER UTILITY LEADWORKER 1 1 0
WATER UTILITY WORKER I/II 6 6 0
POLICE LTS./MID-MGT. 6 6 0 0.00%
POLICE CAPTAIN 1 1 0
POLICE LIEUTENANT 5 5 0
POLICE/LVPOA 34 39 5 12.82%
POLICE CORPORAL 12 15 3
POLICE OFFICER 17 18 1
POLICE SERGEANT 5 6 1
Grand Total 182 195 13 6.67%

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City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: BAIL SCHEDULE UPDATE TO ESTABLISH A PARKING PENALTY FOR VIOLATIONS OF CALIFORNIA VEHICLE CODE § 22500 CROSSWALK DAYLIGHTING REQUIREMENTS.

SUMMARY
California Vehicle Code § 22500 has been amended to prohibit stopping, standing, or parking within twenty (20) feet of the approach side of a marked or unmarked crosswalk at an intersection. This requirement, commonly referred to as “Daylighting,” is intended to improve pedestrian safety by increasing visibility between pedestrians and approaching vehicles.

RECOMMENDATION
It is recommended that the City Council adopt a resolution titled, "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ESTABLISHING A PARKING PENALTY FOR VIOLATIONS OF CALIFORNIA VEHICLE CODE §22500 CROSSWALK DAYLIGHTING REQUIREMENTS," and authorize Staff to incorporate the violation into the City’s Bail Schedule of parking fines.

DISCUSSION
California Vehicle Code § 22500 prohibits stopping, standing, or parking within twenty (20) feet of the approach side of a marked or unmarked crosswalk at an intersection. This safety measure, commonly referred to as daylighting, enhances visibility for both motorists and pedestrians and reduces the likelihood of collisions near intersections. Although the restriction is established under state law, local agencies must set an administrative penalty amount to enforce violations through municipal parking citations.

Adoption of the proposed resolution will establish a $60 parking fine for daylighting violations within the City of La Verne. This amount is consistent with comparable parking penalties and provides an appropriate enforcement mechanism to promote compliance and enhance pedestrian safety. Upon adoption, the violation will be incorporated into the City’s Bail Schedule and may be enforced by the La Verne Police Department and authorized parking enforcement personnel.

FISCAL ANALYSIS
Any revenue generated from citations will be deposited into the City's General Fund in accordance with existing parking citation procedures.

ENVIRONMENTAL ANALYSIS

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Bail Schedule Update to Establish a Parking Penalty for Violations of California Vehicle Code § 22500 Crosswalk Daylighting Requirements., Page 2

This action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3), as it involves administrative enforcement activities that will not result in a direct or reasonably foreseeable indirect physical change to the environment.

LEGAL REVIEW
This report and the accompanying resolution have been reviewed and approved by the City Attorney.

ATTACHMENTS

1. Resolution Establisining a Parking Penalty for CVC 22500 Daylighting

Report Prepared By:

Travis Tibbetts, Police Captain

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RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA,

ESTABLISHING A PARKING PENALTY FOR VIOLATIONS OF CALIFORNIA VEHICLE CODE §22500 CROSSWALK DAYLIGHTING REQUIREMENTS
WHEREAS, California Vehicle Code §22500 prohibits stopping, standing, or parking within twenty (20) feet of the approach side of a marked or unmarked crosswalk at an intersection; and
WHEREAS, this requirement, commonly referred to as “daylighting,” improves pedestrian safety by increasing visibility between motorists and pedestrians near intersections; and WHEREAS, pursuant to applicable law, the City may establish local administrative parking penalties to enforce state vehicle code provisions through municipal citation processes; and
WHEREAS, the City Council desires to establish a local parking penalty to enforce the daylighting requirement within the City of La Verne.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES RESOLVE AS FOLLOWS:

Section 1. A parking penalty in the amount of sixty dollars ($60) is hereby established for violations involving the stopping, standing, or parking of a vehicle within twenty (20) feet of the approach side of a marked or unmarked crosswalk at an intersection in violation of California Vehicle Code §22500.

Section 2. The penalty established by this resolution shall be incorporated into the City’s schedule of parking fines and may be enforced by the La Verne Police Department and authorized parking enforcement personnel.

Section 3. This resolution shall take effect immediately upon adoption.

PASSED, APPROVED, AND ADOPTED this ___ day of ___________, 2026, by the City Council of the City of La Verne, California.

__________________________
Mayor Tim Hepburn

Attest:

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___________________________________
Debra Fritz, CMC, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Resolution No. 26-XX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the ____ day of ___________, 2026, by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:

___________________________________
Debra Fritz, CMC, Deputy City Clerk

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City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Sam Gonzalez, Police Chief
SUBJECT: FIRST READING OF AN ORDINANCE PERTAINING TO REGULATED MOBILITY DEVICES (E-BIKES, SCOOTERS, ETC.)

SUMMARY
The proposed ordinance adds Chapter 10.80 to Title 10 of the La Verne Municipal Code to regulate the operation of regulated mobility devices, including electric bicycles, electric scooters, and similar devices. The ordinance establishes definitions, operational rules, safety requirements, enforcement mechanisms, and penalties to promote public safety and welfare.

RECOMMENDATION
That the City Council introduce by title only and waive further reading of an Ordinance titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 10.80 TO TITLE 10 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF REGULATED MOBILITY DEVICES.”

DISCUSSION
The use of electric bicycles and other regulated mobility devices has increased significantly within the City. While these devices provide alternative transportation and recreational opportunities, they also raise safety concerns for pedestrians, motorists, and riders. The proposed ordinance aligns with the California Vehicle Code and establishes local regulations addressing unsafe operation, helmet use, passenger restrictions, hours-of-darkness requirements, use of designated lanes, and specific standards for Class 3 electric bicycles and electric motorcycles. The ordinance also includes enforcement provisions, parental responsibility for minors, and exemptions for public agency personnel and persons with disabilities.

The item was brought to the City Council as an informational item and direction was provided on December 1, 2025. From that point, Police Department staff worked with the City Attorney's office on a draft ordinance which was presented to the Transportation and Infrastructure Commission on January 28, 2026, for comments and recommendations towards a final draft ordinance which is now being brought before the City Council for its First Reading. Various amendments to the original ordinance were made based on the Commission's suggestions.

Key safety elements within the proposed ordinance include:
• It is unlawful to operate electric bicycles while performing acrobatic stunts, such as wheelies.

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First Reading of an Ordinance Pertaining to Regulated Mobility Devices (e-bikes, scooters, etc.), Page 2

• It is unlawful to operate electric bicylces or other mobility devices while utilizing a hand- held mobile communication device in a way that would compromise the safe operation of the vehicle.
• Electric bicycles must use designated bicycle lanes where available. In the absence of a bicycle lane, Class 1 and Class 2 e-bike riders are permitted to use sidewalks, provided they maintain a safe speed and do not endanger pedestrian safety. Class 3 bikes are not allowed on sidewalks or public off-road trails.
• Helmets are required for all users under age 18.
• Riders must travel in the same direction as vehicles are required to be driven. • Electric motorcycles require a license, registration, and valid license plate as required by California Vehicle Code.
• Other safety restrictions regarding passengers, lights, and operation in darkness are defined.

The proposed ordinance allowing limited sidewalk operation of certain regulated mobility devices is consistent with existing City policy and California law. The City’s current bicycle ordinance expressly permits bicycles to operate on the streets and sidewalks, establishing that sidewalk riding is acceptable when conducted safely. Class 1 and Class 2 e-bikes are defined as bicycles under the California Vehicle Code, and extending similar access is consistent with state law and local practice. The ordinance further ensures safety by requiring riders to yield to pedestrians, operate at safe speeds, and prohibiting the use of higher-speed Class 3 e-bikes on sidewalks.

FISCAL ANALYSIS
Adoption of this ordinance is not expected to have a significant fiscal impact on the City. Any minor costs associated with enforcement and public education can be absorbed within existing departmental budgets. Potential fine revenue is expected to be minimal and is not relied upon to offset enforcement costs.

ENVIRONMENTAL ANALYSIS
The proposed action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and Section 15061(b)(3), as it is clear that the ordinance will not result in a significant effect on the environment.

LEGAL REVIEW
This report and ordinance have been reviewed and approved by the City Attorney.

ATTACHMENTS

1. Regulated Mobility Devices (e-bikes) Ordinance

2. Mobility Ordinance Recommended Commission Changes

Report Prepared By:

Travis Tibbettst, Police Cap
tain

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ORDINANCE NO. 26-XX

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 10.80 TO TITLE 10 OF THE LA VERNE

MUNICIPAL CODE REGULATING THE USE OF REGULATED MOBILITY DEVICES

WHEREAS, the City Council of the City of La Verne recognizes the increased use of regulated mobility devices, electric bicycles, electric scooters, and similar devices, for transportation and recreation; and

WHEREAS, the City Council finds that improper operation of regulated mobility devices poses risks to pedestrians, riders, motorists, and public safety; and

WHEREAS, California law authorizes local jurisdictions to regulate the operation of regulated mobility devices within their boundaries; and

WHEREAS, the City Council desires to establish reasonable regulations governing the operation of regulated mobility devices within the City to promote public safety and welfare;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA VERNE DOES ORDAIN AS FOLLOWS:

Section 1. A new Chapter 10.80 – Regulated Mobility Devices is hereby added to Title 10 of the La Verne Municipal Code to read as follows:

Chapter 10.80 – REGULATED MOBILITY DEVICES

10.80.010 Findings and Purpose
The purpose of this chapter is to implement reasonable regulations under the City’s police power to promote the safe operation of regulated mobility devices within the City, to protect pedestrians and operators, to protect the public health, safety, and welfare, and to ensure compliance with applicable state and local laws.

10.80.020 Definitions
For purposes of this chapter, the following terms shall have the meaning ascribed to them in this section.

A. “Acrobatic stunt” shall mean any stunt or trick riding, including but not limited to when the front tire or wheel is lifted off the ground (“wheelie”) while in motion.

B. "Electric Bicycle" or "E-Bike" shall have the same meaning as set forth in California Vehicle Code section 312.5, as amended from time to time, and shall be categorized as follows:

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1. Class 1 Electric Bicycle: An electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and ceases to provide assistance when the bicycle reaches a speed of 20 miles per hour.

2. Class 2 Electric Bicycle: An electric bicycle equipped with a motor that may be used exclusively to propel the bicycle and is not capable of providing assistance when the bicycle reaches a speed of 20 miles per hour.

3. Class 3 Electric Bicycle: An electric bicycle equipped with a motor that provides assistance only when the rider is pedaling and ceases to provide assistance when the bicycle reaches a speed of 28 miles per hour and is equipped with a speedometer.

C. "Electric Personal Assistive Mobility Device" shall have the same meaning as set forth in California Vehicle Code section 313, as amended from time to time.

D. "Electrically Motorized Boards" shall have the same meaning as set forth in California Vehicle Code section 313.5, as amended from time to time.

E. "Electric Motorcycle" shall mean any electric-powered two- or three-wheeled vehicle with a motor of more than 750 watts which does not require pedaling assist. Such vehicles shall not be considered an electric bicycle and shall be treated as a motorcycle as defined by California Vehicle Code sections 400(a) and 400(b).

F. "Highway" shall mean any publicly maintained way or place open to the use of the public for purposes of vehicular travel, including streets.

G. "Hours of Darkness" shall mean all times of the week that occur between 30 minutes past sunset to 30 minutes before sunrise.

H. "Low-Speed Vehicle" shall have the same meaning as set forth in California Vehicle Code section 385.5, as amended from time to time.

I. “Motor-driven cycle” shall have the same meaning as set forth in California Vehicle Code section 405, as amended from time to time.

J. "Motorized Scooter" shall have the same meaning as set forth in California Vehicle Code section 407.5, as amended from time to time.

K. "Operator" shall mean any person who owns, operates, or controls a regulated mobility device.

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L. "Regulated Mobility Device" shall include electric bicycles, electric personal assistive mobility devices, electrically motorized boards, low-speed vehicles, motorized scooters, shared mobility devices, and other similar vehicles.

M. “Passenger” shall mean a traveler riding on a regulated mobility device who is not operating it.

N. "Seat" shall mean a device manufactured, designed, and appropriately installed on a vehicle for the purpose of providing points of contact that support an operator or rider in a sitting position on the vehicle. When transporting passengers, this term shall mean a device, or devices, manufactured, designed, and appropriately-installed on a vehicle, for the purpose of providing points of contact that support each rider in a sitting position, separate from the operator's seat such that each person operating or riding on the vehicle is seated on a device to allow for their individual occupancy.

O. "Shared Mobility Device" shall have the same meaning as set forth in California Civil Code section 2505, as amended from time to time.

10.80.030 Operations and Use of Electric Bicycles and Electric Motorcycles.

A. It shall be unlawful for any person to ride or operate any electric bicycle, motor- driven cycle, or any other electric or motorized conveyance unless such ride or operation complies with the following provisions:

1. Must operate regulated mobility devices in a safe manner.. No person shall ride or operate an electric bicycle, motor-driven cycle, or any other electric or motorized conveyance in an unsafe manner. "Unsafe manner" shall mean operating in such a way as violates any provision of state law or the City's municipal code or constitutes a danger to the operator, a passenger, other motorists, other riders, or pedestrians in the area.

2. Helmet Requirement. All operators and passengers under 18 years of age shall wear a properly fitted and fastened helmet as specified in California Vehicle Code section 21212 while riding or operating an electric bicycle, motor-driven cycle, or any other electric or motorized conveyance.

3. Direction of Travel. The operator of an electric bicycle, electric scooter, or electric skateboard shall travel in the same direction as vehicles are required to be driven upon the roadway, regardless of whether the operator is in the roadway or in a single direction bike lane.

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4. Passenger Restrictions. No person riding or operating an electric bicycle, motor- driven cycle, or any other electric or motorized conveyance shall transport another person upon an electric bicycle, motor-driven cycle, or any other electric or motorized conveyance unless:

a. Such passenger is seated upon a seat attached to the vehicle in a safe manner; and

b. The operator is at least 16 years of age and possesses a valid driver's license, or is at least 18 years of age.

5. Rear Light. At all times, all vehicles covered by this code shall include a functioning rear solid or flashing red light with a built-in reflector visible from a distance of 500 feet as required by section 21201 of the California Vehicle Code.

6. Requirements During Hours of Darkness.

a. During hours of darkness, electric bicycles shall only be operated by persons 16 years of age or older.

b. During hours of darkness, electric bicycles shall only be operated with a front lamp emitting a white light visible from a distance of 300 feet in front and from the sides of the bicycle and a rear solid or flashing red light with a built-in reflector visible from a distance of 500 feet as required by section 21201 of the California Vehicle Code.

7. Prohibited Actions.

a. It shall be unlawful to operate electric bicycles on highways, roadways, or sidewalks while performing acrobatic stunts such as wheelies.

b. It shall be unlawful to operate electric bicycles or other regulated mobility device while utilizing a hand-held mobile communication device in a manner which would compromise the safe operation of the vehicle.

8. Use of Designated Lanes. E-bike operators must use designated bicycle lanes where available. In the absence of a designated bicycle lane, Class 1 and Class 2 e-bike riders are permitted to use sidewalks; however, e-bike operators must yield the right-of-way to all pedestrians and bicycle-riders and maintain a cautious speed that does not endanger pedestrian safety.

9. Requirements for Class 3 Electric Bicycles.

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a. A person must be 16 years of age or older to operate a Class 3 electric bicycle.

b. All persons operating or riding as a passenger upon a Class 3 electric bicycle shall comply with section 21213 of the California Vehicle Code regarding the wearing of a properly fitted and fastened bicycle helmet.

c. Class 3 E-Bikes shall not be ridden on any sidewalks or any public off- road trails within the City of La Verne.

10. Compliance with Safety Standards. An electric bicycle shall meet the following criteria:

a. Comply with the equipment and manufacturing requirements for bicycles adopted by the United States Consumer Product Safety Commission (16 C.F.R. 1512.1, et seq.).

b. Operate in a manner so that the electric motor is disengaged or ceases to function when the brakes are applied, or operate in a manner such that the motor is engaged through a switch or mechanism that, when released or activated, will cause the electric motor to disengage or cease to function.

c. A person shall not tamper with or modify an electric bicycle so as to change the speed capability of the bicycle unless he or she appropriately replaces the label indicating the classification.

10. Electric Motorcycles. Electric motorcycles shall not be operated within the limits of the City of La Verne without the following:

a. The operator shall have a valid motorcycle license as required by California Vehicle Code section 12500(b); and

b. The electric motorcycle shall have, and the operator shall carry proof of, valid registration and license plate as required by California Vehicle Code section 4000(a)(1); and

c. All operators and riders shall wear a helmet approved by the United States Department of Transportation (DOT) as required by California Vehicle Code section 27803(b); and

d. All operators shall have and maintain evidence of financial responsibility (Insurance) as required by California Vehicle Code section 16028(a).

10.80.040 Enforcement and Penalties.

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A. Responsibility of Parent. Each parent or legal guardian having custody and control of a minor who violates this Chapter shall be jointly and severally liable with such minor for such violation.

B. Regulations Provided upon Retail Sale or Rental of an Electric Bicycle. Every store or business selling or renting E-bikes shall supply a copy of this Chapter to every person(s) purchasing or renting an E-Bike and shall maintain proof of providing such copy for minimum of three years. Records of proof shall be provided to the City immediately upon request by the Chief of Police during normal business hours of the store or business.

C. Violations and Penalties.

1. Violation of any provision of this Chapter shall be subject to enforcement as specified in Chapter 1.24 of the La Verne Municipal Code.

2. Any person found in violation of any provision of this Chapter, or the California Vehicle Code while operating an E-Bike, may, in lieu of payment of a fine or other penalty, be required to complete a city-approved training and education class on the safe operation of electric bicycles. Payment for the costs of such a class shall be the responsibility of the offender. Proof of completion must be provided to the City's Police Department within 90 days of the violation notice if such a class is required. The violation shall not be deemed adjudicated until the offender provides such notice in a timely manner.

3. Any person who violates any provision of this chapter shall be deemed guilty of a misdemeanor, unless otherwise expressly provided . Upon conviction, such person shall be punishable as provided in Chapter 1.24 of this Code.

4. As an alternative enforcement mechanism, any person who violates any provision of this chapter may be issued an Administrative Citation pursuant to La Verne Municipal Code chapter 9.60.

10.80.050 Exemptions.

A. Public Agency Personnel. Notwithstanding any other provision of this chapter, or any other section of this code, City and public agency personnel may operate regulated mobility devices or other vehicles at any place in the City in the performance of their official duties.

B. Disability. This chapter is not intended to apply to or otherwise restrict regulated mobility devices used in a safe manner by physically disabled persons as defined under the Americans with Disabilities Act (42 U.S.C. sections 12101, et seq.) and section 36.311 of Title 28 of the Code of Federal Regulations.

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Section 2. Severability. The City Council declares that should any provision, section, paragraph, subsection, sentence, clause, or phrase of this Ordinance be rendered, declared invalid, or unconstitutional, by any final court or competent jurisdiction or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, words, of this Ordinance shall remain in full force and effect. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause or phrase be declared constitutional.

Section 3. Effective Date. This Ordinance shall take effect on the 31st day after passage.

Section 4. Signature and Processing. The Mayor shall sign, and the Deputy City Clerk shall certify to the passage of this Ordinance, cause it to be published as required by law, and it shall thereafter take effect as provided by law.

PASSED, APPROVED, AND ADOPTED this ___ day of ___________, 2026, by the City Council of the City of La Verne, State of California.

__________________________
Mayor Tim Hepburn

Attest:
___________________________________
Debra Fritz, CMC, Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing Ordinance 26-XXX was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the ____ day of ___________, 2026, by the following vote.

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________________
Debra Fritz, CMC, Deputy City Clerk

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Agenda Packet - May 4, 2026
Transportation and Infrastructure Commission Combined Comments to proposed ordinance 10.80 to the La Verne Municipal code. (January 28, 2026)

1. Have chapter 10.80 apply to electrically powered devices. Leave the human powered (bicycles) in

10.56. Update 10.56 as desired to include relevant additions.

2. 10.80.020.A. Refer to chapter 10.56 for bicycles and applicable requirements.

3. 10.80.020.B.2. Add that speed is regulated by the use of a hand throttle.

4. 10.80.020.B.3. Remove reference to speedometer. Not required for this definition.

5. 10.80.020.E. change “lack of operable pedals” to “does not require pedaling assist”.

6. 10.80.020.M. Would the term passenger be better?

7. 10.80.020.N. Remove “factory-installed or” (all instances). Remove “including foot support”. Remove “including foot pegs”. Remove “with individual foot support”. Add another section to discuss foot supports/pegs if needed. But this should not be in the “seat” section.

8. 10.80.020.P. Remove “due to extreme torque being applied to the rear wheel”. Doesn’t matter how the wheel was lifted off the ground.

9. 10.80.020.Q. Remove “on a motorcycle or bicycle”. Remove “then reducing the brake pressure”.

10. 10.80.030.A.1. Retitle to “In a Safe Manner”. Do you want to add something about city or personal property?

11. 10.80.030.A.3. Remove “bicycle,”

12. 10.80.030.A.5.b. solid white light?

13. 10.80.030.A.6.b. Change to “It shall be unlawful to operate electric bicycles while utilizing hand-held mobile communications devices in a manner which would compromise the safe operation of the vehicle”.

14. 10.80.030.A.7. remove “cyclists”. I would not allow e-bike operators to use the sidewalks, so I would suggest this provision be removed.

15. There are two sections 10.80.030.A.7. One for designated lanes and the second for class 3 requirements. These will need to be renumbered.

16. There is a conflict between the 2 A7 paragraphs. The first allows riding on sidewalks, the section prohibits class 3 from riding on sidewalks. To eliminate this, the first A7 should state Class 1 and Class 2 are allowed on sidewalks. (or just prohibit all from the sidewalk and avoid the conflict)

17. Missing chapter 10.80.030.A.9.

18. There was discussion that electric motorcycles would not be allowed on off-road trails. Should this not be included here? 10.80.030.A.11 maybe?

19. 10.80.040.C.2. Could the class ever be required along with the fine? This states its either / or.

20. 10.80.040.C.3. The wording of this could be interpreted as stating guilty before any trial.

21. 10.80.050.B. It doesn’t seem like this should be here. Maybe add it to 10.80.010? But a disabled person operating a device in a same manner doesn’t seem to be an exemption situation.

Items in strikeout not incorporated into final draft ordinance.

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Agenda Packet - May 4, 2026
City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: DIRECTION REGARDING COMMUNITY ORGANIZATION PARTNERSHIPS

AND USE OF PUBLIC RESOURCES FOR COMMUNITY-ORIENTED
PROJECTS.

SUMMARY
The City recognizes that partnerships with community groups play an important role in advancing community-focused projects and strengthening civic engagement. The proposed Administrative Regulation seeks to establish a clear, transparent, and equitable framework for City participation in community-oriented projects sponsored or led by defined community organizations in which public resources are utilized.

RECOMMENDATION
That the City Council provide direction related to the Administrative Regulation for Community Organization Partnership and Use of Public Resources for Community-Oriented Projects and direct the City Manager to finalize and implement the Administrative Regulation.

DISCUSSION
The City has traditionally worked with various community groups in the past to accomplish projects which have included aesthetic improvements, facilitated partnerships, or generally contributed to mutual efforts to enhance the City, its physical space, or to provide for mutual benefit to the City and the community group. While some of these efforts had some form of agreement in place to call out roles and responsibilities of each partner, others were less formal and planned and completed without either formal City Council approval or full understanding of scope of the project, warranting the need for a standard policy.

The catalyst for developing this policy came from the 2025 Walk of Honor project. At the April 21, 2025, City Council meeting, a presentation about the proposed La Verne Walk of Fame (now called Walk of Honor) in Old Town La Verne was made by La Verne residents Don Kendrick and Craig Walters. While a consensus of Council expressed positivity to the idea, the actual project was not formally approved nor was there a formal agreement with the proposers for use of public resources, including the utilization of City sidewalk segments for the project. Instead, as with past community projects, an informal agreement on use of in-kind City staff resources and the group covering materials was agreed to through the authority of the City Manager. This informal approach was called into question by resident Richard Bowen and at a subsequent City Council meeting members of Council requested that the issue be brought back for discussion. Given the historical, informal approach to such community projects and the focus on current budgetary constraints, the proposed Administrative Regulation has been developed.

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Direction regarding Community Organization Partnerships and Use of Public Resources for Community-Oriented Projects., Page 2

The City recognizes that partnerships with community groups in the City play an important role in advancing community-focused projects and strengthening civic engagement. To continue that partnership, the proposed Administrative Regulation seeks to establish a clear, transparent, and equitable framework for City participation in community-oriented projects sponsored or led by defined community organizations that utilize:
• Public right-of-way (including sidewalks, streets, parkways, and related facilities); and/or, • Public facilities and public spaces, including parks, plazas, and civic property; and, • That requires the use of City employees, equipment, materials, or other City resources, whether directly or indirectly.

This Regulation is adopted pursuant to the City Manager’s authority to administer City operations and implement policies of the City Council, and is intended to ensure compliance with California law, fiscal accountability, and the prudent stewardship of public resources.

The general policy is that City assistance to community organizations involving the use of City employees, equipment, materials, or other City resources, whether provided directly or indirectly, shall not exceed a de minimis level without prior authorization by a majority of the City Council. Community Organizations and community-oriented projects are defined as well as direct and in-direct use of City resources. Also, a threshold for City Council approval is proposed as the "de minimus" project level of $1,500 in costs and three hours of staff time.

For all projects, whether de minimis or Council approved, basic information must be provided and posted for public transparency prior to any form of acceptance of a project. For those projects proposed over the de minimus threshold, authorization by the City Council through a duly noticed agenda item is required to include:
• Identification of the sponsoring Community Organization; • Description of the proposed project and its location(s); • Public benefit and community purpose;
• Scope and nature of City involvement, including, departments involved, estimated staff hours, equipment and materials to be used, and any traffic control, park impacts, or facility use;
• Cost estimate of all direct and indirect City resources; • Proposed reimbursement or cost-sharing arrangement;
• Whether any waiver or subsidy of costs is requested;
• Public outreach and information measures to ensure transparency and awareness among other community organizations and residents; and, • Recommended conditions of approval, including reporting and accounting requirements.

For several community projects or events, the City already enters into a City Council approved agreement which spells out the responsibilities of each party. Examples of this include: Friends of the 4th of July; Car shows in Old Town La Verne; La Verne Historical Society; and the Chamber of Commerce. The purpose of this item is to seek City Council and public input, gain

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Direction regarding Community Organization Partnerships and Use of Public Resources for Community-Oriented Projects., Page 3

direction from the City Council through majority approval, and finalization by the City Manager of the Administrative Regulation to use for future requests.

FISCAL ANALYSIS
The action recommended by this agenda report does not have a direct fiscal impact as projects, other than those noted as de minimis, will be brought back for City Council consideration with budgetary impacts and appropriations request as one consideration for approval. De minimis projects, while having some fiscal impact, will be evaluated during the approval process outlined and subject to budget and staffing availability within already approved budgetary authority provided during the annual budget process. As contained in the draft Administrative Regulation, this policy would spell out any cost recovery/reimbursement or direct waiver of fees or other charges to increase understanding and transparency.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed the proposed Administrative Regulation.

ATTACHMENTS

1. AR Draft - Assistance to Community Organizations

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Agenda Packet - May 4, 2026
Administrative Regulation

Number: XXX Issued: XX-XX-XX Effective Date: XX-XX-XX Revised: XX-XX-XX

Subject: COMMUNITY ORGANIZATION PARTNERSHIP AND USE OF PUBLIC

RESOURCES FOR COMMUNITY-ORIENTED PROJECTS

1. PURPOSE:

The City recognizes that partnerships with community groups play an important role in advancing community-focused projects and strengthening civic engagement. This Administrative Regulations establishes a clear, transparent, and equitable framework for City participation in community-oriented projects sponsored or led by defined community organizations that utilize:
• Public right-of-way (including sidewalks, streets, parkways, and related facilities); and/or,
• Public facilities and public spaces, including parks, plazas, and civic property; and,
• That requires the use of City employees, equipment, materials, or other City resources, whether directly or indirectly.

2. AUTHORITY:

La Verne Municipal Code Section 2.04.060.

3. GENERAL POLICY:

City assistance to community organizations involving the use of City employees, equipment, materials, or other City resources, whether provided directly or indirectly, shall not exceed a de minimis level without prior authorization by a majority of the City Council.

4. DEFINITIONS:

4.1. Community Organization means a recognized non-profit organization, service club, faith-based organization, school-affiliated group, or other organized association whose primary purpose is to provide non-political, cultural, civic, educational, charitable, or community-benefit activities within the City.

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Administrative Regulation ###: [SUBJECT], [page number].

4.2. Community-Oriented Project means a temporary or permanent installation, improvement, or program that:

4.2.1. Occurs in the public right-of-way or on public property; and

4.2.2. Is intended to provide a public benefit or community enhancement; and

4.2.3. Requires City involvement beyond routine permitting or regulatory review.

4.3. Direct Use of City Resources means the assignment of City employees, equipment, vehicles, materials, supplies, or contracted services to perform work specifically in support of the project.

4.4. Indirect Use of City Resources means administrative, technical, or operational support, including but not limited to plan review, traffic control planning, public works coordination, inspections, communications, or other staff time that exceeds standard permit processing.

4.5. De-Minimis Project means a project with indirect or in-kind costs of less than $1,500 and three (3) hours of staff time.

5. POLICY:

City Council Authorization for Non-De Minimis Projects

5.1. Any single Community-Oriented Project involving the direct or indirect use of City resources over a fiscal year de minimis amount shall require prior authorization by the City Council through a duly noticed agenda item.

5.2. Minimum Contents of Agenda Report. The staff report to the City Council shall, at a minimum, include:

5.2.1. Identification of the sponsoring Community Organization;

5.2.2. Description of the proposed project and its location(s);

5.2.3. Public benefit and community purpose;

5.2.4. Scope and nature of City involvement, including:
• Departments involved,
• Estimated staff hours,
• Equipment and materials to be used,
• Any traffic control, park impacts, or facility use;

5.2.5. Cost estimate of all direct and indirect City resources;

5.2.6. Proposed reimbursement or cost-sharing arrangement;

5.2.7. Whether any waiver or subsidy of costs is requested;

5.2.8. Public outreach and information measures to ensure transparency and awareness among other community organizations and residents; and,

5.2.9. Recommended conditions of approval, including reporting and accounting requirements.

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Administrative Regulation ###: [SUBJECT], [page number].

5.3. Cost Recovery and Reimbursement. All direct and indirect costs incurred by the City in support of Community-Oriented Project shall be fully reimbursed by the sponsoring Community Organization, including but not limited to:

5.3.1. Salaries and benefits for City staff time (fully burdened rates);

5.3.2. Overtime, if applicable;

5.3.3. Equipment and vehicle usage;

5.3.4. Materials and supplies;

5.3.5. Contracted services; and,

5.3.6. Administrative and overhead costs.

5.4. Council Authority to Waive or Subsidize. The City Council may, by explicit action and finding of public benefit, waive or subsidize all or a portion of the reimbursement requirement. Any such waiver shall:

5.4.1. Be clearly stated in the approving resolution or motion;

5.4.2. Identify the fiscal impact to the City; and

5.4.3. Specify the funding source for the unreimbursed costs.

6. RESPONSIBILITIES
Agreement and Conditions of Participation

6.1. Prior to commencement of any project, the City and the Community Organization shall execute a written agreement, permit, or memorandum of understanding, as determined by the City Attorney and City Manager, which shall include:

6.1.1. Scope of work and roles of each party;

6.1.2. Insurance, indemnification, and liability provisions;

6.1.3. Cost reimbursement terms and payment schedule;

6.1.4. Compliance with all applicable laws, including accessibility, traffic safety, and environmental requirements;

6.1.5. Conditions for use of public right-of-way or public property;

6.1.6. Requirements for public notification and coordination; and

6.1.7. Post-project reporting and accounting obligations.

Transparency and Public Information

6.2. All approved partnerships shall be listed on the City’s website or other publicly accessible platform, including:

6.2.1. Name of the Community Organization,

6.2.2. Description of the project,

6.2.3. Location,

6.2.4. Dates and duration,

6.2.5. Summary of City resources committed, and

6.2.6. Whether costs were reimbursed or subsidized.

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Administrative Regulation ###: [SUBJECT], [page number].

7. PROCEDURE:

7.1. Any Community-Oriented Project communicated to a Department Director, Council Liaison, or submitted to staff shall be reported to the City Manager in a reasonable timeframe in order to allow determination of City resources estimated to accomplish the project.

7.1.1. For projects deemed de-minimis, prior to approval by the City Manager, a memo containing information found in Section 6.1.1 through 6.1.5 shall be transmitted to the City Council at least ten (10) days prior to responding to the project submitter acceptance of participation in the project.

7.1.2. Completed de-minimis projects shall be included on the City’s website per Section 6.2.

7.2. For Community-Oriented Projects found to not be de-minimis, the procedures found in Section 5 for agenda report preparation shall be followed in order to bring the item for City Council consideration at least sixty (60) days prior to the proposed project date.

7.3. City staff shall project code all time and expenditures in order to effectively track time and proper reimbursements.

7.4. The City Manager, or designee, is authorized to:

7.4.1. Develop standard cost-recovery rates and reimbursement schedules;

7.4.2. Establish application and review procedures;

7.4.3. Coordinate interdepartmental review of proposed projects; and

7.4.4. Enforce compliance with this Regulation.

7.5. The City shall provide reasonable notice to the public for projects that may affect access to public right-of-way, parks, or facilities.

_________________________________ ____________________ City Manager Date

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City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: APPROVAL OF AN INTERNAL LOAN FROM THE SEWER FUND TO THE WATER FUND AND ADOPTION OF A REPAYMENT SCHEDULE.

SUMMARY
The Water Fund requires short-term financing to support current capital and operational needs.

Staff is recommending an internal loan from the Sewer Fund in the amount of $4,000,000. The loan will be repaid over a three-year period with interest tied to the Local Agency Investment Fund (LAIF) rate, consistent with the City’s Fund Loan Policy.

RECOMMENDATION
That the City Council adopt the attached resolution titled “A RESOLUTION OF THE CITY

COUNCIL, CITY OF LA VERNE, CALIFORNIA, APPROVING AN INTERNAL LOAN FROM THE SEWER FUND TO THE WATER FUND AND ADOPTING A REPAYMENT SCHEDULE.”

DISCUSSION
The City maintains multiple enterprise funds that operate independently but may, at times, require short-term financial support to address timing differences between expenditures and available revenues. The Water Fund is currently experiencing such a timing need due to capital and operational obligations.

The Water and Sewer Rate Study, completed in July 2025 and presented at the public hearing in November 2025, identified the need for a $4,000,000 loan from the Sewer Fund to the Water Fund to support cash flow requirements. The study anticipated the loan would be issued in Fiscal Year 2026–27, with repayment beginning in Fiscal Year 2027–28.

The Sewer Fund maintains sufficient available cash reserves and is in a position to provide this internal loan without impacting its operational or capital obligations. Utilizing an internal loan allows the City to avoid external borrowing costs while retaining investment earnings within City funds.

In accordance with the City’s Fund Loan Policy, the proposed loan includes all required elements, including a defined loan amount and purpose, identification of the lending and borrowing funds, a fixed repayment term within policy limits, an interest rate tied to a recognized benchmark (LAIF), and a formal repayment schedule providing for full amortization of principal and interest, subject to City Council approval.

The loan will accrue interest at a rate equivalent to the Local Agency Investment Fund (LAIF) yield as of June 30, 2026. For purposes of establishing the repayment schedule, an assumed

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Approval of an Internal Loan from the Sewer Fund to the Water Fund and Adoption of a Repayment Schedule.,

Page 2 ends

rate of 4.00% has been used. If the final LAIF rate differs, the repayment schedule will be adjusted administratively to reflect the actual rate while maintaining the same repayment term.

Funds will be transferred from the Sewer Fund to the Water Fund upon completion of the prommisory note, anticipated to be completed in July 2026. Repayment will occur annually over a three-year period, with the first payment due July 30, 2027, consistent with the timing identified in the rate study. This structured amortization ensures the Sewer Fund is appropriately compensated for the time value of money while maintaining financial neutrality.

This approach is consistent with best practices and supports transparency, accountability, and compliance with the City’s financial policies.

FISCAL ANALYSIS
The Water Fund will receive $4,000,000 in loan proceeds. Annual debt service payments of approximately $1.44 million will be budgeted during the regular budget cycle within the Water Fund over the three-year repayment period.

The Sewer Fund will receive interest earnings estimated at approximately $325,340 over the life of the loan, enhancing its overall investment returns relative to LAIF participation alone. This item does not impact the General Fund.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved this report.

ATTACHMENTS

1. Resolution Internal Loan from Sewer to Water Fund

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Agenda Packet - May 4, 2026
RESOLUTION NO. 26-XX

A RESOLUTION OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA,

APPROVING AN INTERNAL LOAN FROM THE SEWER FUND TO THE WATER FUND AND ADOPTING A REPAYMENT SCHEDULE.

WHEREAS, the City maintains enterprise funds that operate independently but may require short-term financial assistance to address timing differences between revenues and expenditures; and

WHEREAS, the Water Fund requires funding to support current capital and operational needs; and

WHEREAS, the Sewer Fund has sufficient available reserves to provide an internal loan without impacting its operations; and

WHEREAS, the proposed loan complies with the City’s Fund Loan Policy, including a defined repayment term, interest rate tied to the Local Agency Investment Fund (LAIF), and a formal debt service schedule; and

WHEREAS, the City Council has reviewed the proposed loan terms and repayment schedule.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. The City Council hereby approves an internal loan from the Sewer Fund to the Water Fund in the amount of $4,000,000.

Section 2. The loan shall be repaid over a three (3) year period with annual payments beginning July 30, 2027, and shall bear interest at a rate tied to the LAIF rate as of June 30, 2026.

Section 3. The City Council hereby approves the Debt Service Schedule attached hereto as Exhibit A and the Promissory Note attached hereto as Exhibit B, both of which are incorporated herein by this reference. The City Manager and Finance Director are authorized to execute the Promissory Note and make administrative adjustments to the Debt Service Schedule as necessary to reflect the final LAIF rate.

Section 4. That the Mayor shall sign and the Deputy City Clerk shall certify to the passage and adoption of this Resolution and thereupon the same shall take effect and be in force.

PASSED, APPROVED AND ADOPTED this 20th day of April, 2026.

______________________________________

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Agenda Packet - May 4, 2026
Mayor Tim Hepburn
_______________________________
Debra Fritz, CMC Deputy City Clerk

CERTIFICATION
I hereby certify that the foregoing [Resolution No. XX-XX] was duly and regularly adopted by the City Council of the City of La Verne at a meeting thereof held on the 20th day of April, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

____________________________________
Debra Fritz, CMC Deputy City Clerk

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Agenda Packet - May 4, 2026
Exhibit A – Debt Service Schedule

Payment
Date
Beginning
Balance
Payment Interest Principal Ending
Balance
7/30/2027 $ 4,000,000 1,441,780 160,000 1,281,780 2,718,220 7/30/2028 $ 2,718,220 1,441,780 108,729 1,333,051 1,385,169 7/30/2029 $ 1,385,169 1,441,780 55,407 1,386,373 0

Note: Interest rate assumed at 4.00% based on LAIF as of March 30, 2026. Subject to administrative adjustment.

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Agenda Packet - May 4, 2026

Exhibit B – Promissory Note

PROMISSORY NOTE

$4,000,000.00
La Verne, California
Dated: July 30, 2026

This Promissory Note ("Note") is made between the City of La Verne Sewer Fund (Lender) and the City of La Verne Water Fund (Borrower).

1. PROMISE TO PAY. The Water Fund promises to pay the Sewer Fund the principal sum of Four Million Dollars ($4,000,000.00) plus interest.

2. PAYMENT OF PRINCIPAL. Repayment shall be made in three annual payments beginning July 30, 2027 per Exhibit A. Prepayment may be made without penalty.

3. INTEREST. Interest shall accrue at the LAIF rate as of June 30, 2026 (assumed

4.00%).

4. SECURITY. This is an unsecured obligation between City funds.

5. MISCELLANEOUS. This Note is issued pursuant to Resolution No. 26-XX adopted July 30, 2026. This Note shall be governed by the laws of the State of California.

__________________________ ___________
City Manager Date

__________________________ ___________
Finance Director Date

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Agenda Packet - May 4, 2026
City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: JR Ranells, Assistant City Manager
SUBJECT: RECOGNITION OF TEAMSTERS LOCAL 1932 AS EXCLUSIVE REPRESENTATIVE OF MISCELLANEOUS EMPLOYEE BARGAINING UNIT.

SUMMARY
This item acknowledges the results of a representation election and formally recognizes Teamsters Local 1932 as the exclusive representative of the City’s miscellaneous employee bargaining unit, now known as the General Unit, replacing City Employees Associates.

RECOMMENDATION
That the City Council receive and file this report and formally recognize Teamsters Local 1932 as the exclusive representative of the City’s miscellaneous employee bargaining unit.

DISCUSSION
The City’s miscellaneous employee bargaining unit has been represented for purposes of collective bargaining and employer–employee relations by City Employees Associates for several decades. City Employees Associates became the exclusive representative of the unit in August 2002, succeeding prior employee organizations that had historically represented the bargaining unit.

On January 9, 2026, the City received a Petition for Decertification and Recognition from Teamsters Local 1932 requesting recognition as the exclusive representative of the General Unit in accordance with the City’s Employer–Employee Relations Resolution. The petition was reviewed for procedural compliance and processed in accordance with applicable rules governing employee representation.

On April 7, 2026, a secret ballot election was conducted among members of the bargaining unit regarding representation. The election resulted in a vote of 38–13 in favor of representation by Teamsters Local 1932, resulting in the decertification of City Employees Associates and establishment of Teamsters Local 1932 as the exclusive representative of the bargaining unit.

In accordance with applicable labor relations procedures, the results of the election are determinative of employee representation status. While formal Council action is not required under the City’s Employer–Employee Relations Resolution, this item is presented for Council acknowledgment due to the significance of the transition and the longstanding prior representation.

Following recognition of the election results, Teamsters Local 1932 will serve as the exclusive

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Agenda Packet - May 4, 2026
Recognition of Teamsters Local 1932 as Exclusive Representative of Miscellaneous Employee Bargaining Unit.,

Page 2 ends

representative of the unit for purposes of meet-and-confer and collective bargaining under the Meyers-Milias-Brown Act.

FISCAL ANALYSIS
There are no other immediate fiscal impacts associated with the recognition of a new employee association. However, subsequent meet-and-confer outcomes, including any negotiated MOU, may have future budgetary implications subject to City Council review and approval.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
Not applicable.

ATTACHMENTS
None

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Agenda Packet - May 4, 2026
City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Danny Wu, Director of Public Works
SUBJECT: RESIDENTIAL SOLID WASTE BILLING TRANSITION TO WASTE MANAGEMENT AND COMMUNICATION PLAN.

SUMMARY
The City of La Verne and Waste Management (WM) have developed a joint communication and outreach plan to transition residential solid waste billing from the City to WM, effective September 1, 2026. The transition will be formalized through a Memorandum of Understanding (MOU) confirming that no changes to the existing franchise agreement, including financial terms, are proposed. The outreach plan outlines a structured, multi-channel approach beginning in May 2026, approximately 120 days prior to implementation. This item is presented for informational and Council direction purposes only.

RECOMMENDATION
Receive and file this report and provide any desired direction to Staff.

DISCUSSION
The City has managed residential solid waste billing as a pass-through to Waste Management (WM) since the inception of the franchise agreement relationships, a practice that has continued under the current 10-year franchise agreement effective July 19, 2019 and expiring June 30, 2030. This structure was originally implemented to consolidate utility billing under the City; however, evolving customer service expectations and system limitations have prompted reevaluation. WM already handles billing for commercial accounts under the same agreement.

The current structure creates operational inefficiencies and limits customer service responsiveness. Because residential accounts are maintained within the City’s billing system using City-issued account numbers, WM does not have direct access to customer account information. As a result, the City serves as an intermediary for service-related inquiries that would otherwise be handled directly by WM. This leads to delays in issue resolution and duplicate administrative effort.

Transitioning residential billing directly to WM aligns with standard industry practice and is consistent with how commercial accounts are currently managed. This change is expected to improve customer service efficiency, streamline billing operations, and reduce administrative workload for City Staff. While the franchise agreement does not expire until 2030, both parties have agreed to move the billing transition forward now. A Memorandum of Understanding (MOU) will be executed between the City and WM to formalize the billing transition and confirm that no other provisions of the franchise agreement, including rates, service levels, or financial terms, will be modified at this time. The MOU is anticipated to be brought back to Council for

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Agenda Packet - May 4, 2026
Residential Solid Waste Billing Transition to Waste Management and Communication Plan., Page 2

consideration at its June 15, 2026, regular meeting.

The outreach strategy is a coordinated effort between the City and WM, with WM leading customer-facing billing communications and the City supporting public information and coordination. To support a smooth changeover, WM and the City developed a joint communication plan structured around the following milestones:

May 2026 (120 Days Prior to Effective Date)
• City presented City Council update at May 4, 2026, regular meeting • WM, in coordination with City, to launch social media campaign featuring a countdown to the effective date
• WM to finalize talking points to be distributed to City Customer Service staff, updated based on resident questions as received
• WM participation at City's Public Works Open House event on May 21, 2026

June 2026 (90 Days Prior to Effective Date)
• WM presented City Council update, including MOU and finalized workshop dates, at the June 15, 2026, regular meeting
• WM direct mail introduction sent to all residential customers • Social media campaign continues

July 2026 (60 Days Prior to Effective Date)
• WM direct mail introduction sent to all residential customers • Social media campaign continues
• WM flyer included in La Verne utility bill
• WM led in-person resident workshop covering WM's online platform, payment options, and Q&A

August 2026 (30 Days Prior to Effective Date)
• WM led in-person resident workshop covering WM's online platform, payment options, and Q&A
• WM provided in-person customer support at City Hall, one day per week • WM direct mail 30-day letter mailed to all residential customers; separate letter sent to autopay/auto-charge customers
• WM phone out-dials initiated

September 2026 (First 30 Days Post-Transition)
• WM led in-person resident workshop covering WM's online platform, payment options, and Q&A

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Agenda Packet - May 4, 2026
Residential Solid Waste Billing Transition to Waste Management and Communication Plan., Page 3

• WM provided in-person customer support at City Hall, one day per week

Workshop dates are to be finalized and will be announced at the June City Council presentation. All outreach materials will clearly communicate that billing responsibility is transitioning from the City to WM, including instructions for account setup, payment options, and customer service contacts.

FISCAL ANALYSIS
There is no direct fiscal impact to the City’s General Fund. Costs associated with outreach efforts, including direct mail, bill inserts, and temporary customer support services, will be covered by WM. The transition is expected to reduce City administrative workload associated with billing and customer service over time covered by WM.

ENVIRONMENTAL ANALYSIS
This item is not subject to the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) of the State CEQA Guidelines, commonly referred to as the “common sense exemption,” as it can be seen with certainty that the proposed administrative action will not result in a direct or reasonably foreseeable indirect physical change in the environment. The proposed billing transition is an administrative and organizational change that does not involve any construction activity, physical improvements, or changes in service levels that could result in environmental impacts.

LEGAL REVIEW
This staff report has been reviewed as to form by the City Attorney's Office.

ATTACHMENTS
None

Report Prepared By: Coordinated with:

Nicole Houston, Senior Management Analyst Josh Goldman, Waste Management

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Agenda Packet - May 4, 2026
Item # 3
lnformation on Publ.ic Works Contracts versus ProfessionaI Service Contracts:

For Pubtic Works Construction contracts, the City is required to award the lowest responsive and responsibte bidder, so detaited bid comparisons are central to the decision and are inctuded in staff reports. For this type of agreement, it is att about the cost.

For a Professionat Services Agreement (PSA), which is procured through a Request for Proposats (RFP) process, firms are evatuated using a weighted set of criteria, inctuding quatifications, technicaI approach, methodotogy, and cost. This is consistent with the Mini- Brooks Act, which requires that professionaI services be setected based on competence and quatifications, with cost negotiated afterward or as a lesser component of the evatuation. For this type of agreement, it is a[[ about quatifications. . Cost was one component (150/o) of the overatt evaluation, not the sole determining factor . A[[ four firms were evatuated and interviewed using the same criteria and scoring rubric . The selected firm, Tiger Eye Engineering, received the highest overa[t composite score Quatifications
and
Experience
2Oo/o
Thoroughness
and
Understanding
30%
PCt
Comparabitity,
Risk, & Data
Defensibitity
15o/o
Communication
& Stakeholder
Engagement
10%
TimelinE &
Methodotogy
lOVo
Cost
Proposat
1,Vo
Totat
Score
Average
Tiger Eye
Engineering
LLC
5 4 5 4 5 4.95
4 4 4 4 4 4.35
4 4 5 4 3 J 5 4.25
QES
4 4 5 4 5 4 4.65

4.654 4 4 4 4 4 4
4 4 4 .) .) 4 3.8
Niricson
2 ., o o 2 2 2.7

2.72 4 4 3 ., 3.25
.1 2 4 2 3.2
MichaeI
Baker
lnternationaI
5 4 q E 4 5 1 4.4

4.44 4 4 5 tr 4 1 4
4 4 4 4 4 1 3.6
For this award to Tiger Eye Engineering:

Proposer
E

4.954

La Verne City CouncilMay 4, 2026

La Verne City Council
May 4, 2026