Agenda packet, regular meeting, first session — La Verne City Council, May 4, 2026 (part 1 of 2)

2026-05-04 City Council Meeting
AGENDA 050426.PDF
2026-05-04 Council Agenda Packet
CC PACKET - 050426.PDF
2026-05-04 Item 3 Additional Document
2026-05-04 ITEM 3 ADDITIONAL DOCUMENT.PDF

1. Documents:

1.I.

Documents:

1.I.i.

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COUNCIL REGULAR MEETING AGENDA
Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Council Member
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Mayor Pro Tem

Monday, May 4, 2026
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

Individuals can email their comments to the City Clerk's Office at [email protected] up to noon on the day of the meeting. Those comments will be shared with City Council in advance of the City Council meeting and included as part of the permanent record. Please be advised that public comments submitted by emails or any other format to the City are public records that will be made available for public viewing.

Individuals who wish to share their comments with Council during the meeting may do so in a variety of ways:
• Attend the City Council Meeting in person and fill out a comment card or raise your hand to request to comment on the current agenda item(s).
• Participate via Zoom, by visiting www.LaVerneCA.gov/zoom where you will be automatically redirected to the meeting or call into the meeting via phone 1-669-900-6833 and enter ID 833 5747 6808 when prompted. Public comments via Zoom may be accepted for all items on the City Council meeting agenda. Zoom participants who violate decorum protocols will be called to order by the presiding officer and if a violation continues, will be muted by direction of the presiding officer. • Once items are considered by the City Council, no further public comment on that matter will be accepted. A time limit of 3-minutes is set for all public comments.

Council Meeting Decorum: Per the City’s Rules for Decorum, all Speakers and Members of the Audience are to conduct themselves with decorum and not engage in willful conduct which interrupts the meeting or with the orderly conduct of the meeting.

Online Service Disruption: In the event there is a service disruption that prevents remote access to the meeting, the City shall recess open session to restore service. The City Council meeting may only reconvene open session after service is restored or, following an hour of attempting to restore service, the City Council identifies by roll-call vote that the continuation of the meeting outweighs the need for remote access.

CLOSED SESSION AGENDA - 5:30 PM

AGENDA City Council 5/4/2026 Page 2

CALL TO ORDER

ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.

CLOSED SESSION TOPICS

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne Miscellanous/General Unit (Teamsters), La Verne Firefighters Association, La Verne Fire Middle Management Association, La Verne Police Officers Association, La Verne Police Middle Management Association, and all Unrepresented Employees.

Conference with Legal Counsel - Anticipated Litigation (1 case)

The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM

PLEDGE OF ALLEGIANCE - ARMY VETERAN JOSEPH MAGALLANES, SSGT E-6

ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.

PRESENTATIONS

Damien High School Winds Recognition. Damien Winds are the 2026 WGI World Championship Winds Scholastic A Champions and back-to-back WGASC Winds Scholastic A Champions!

Throughout the season, these performers demonstrated exceptional hard work, dedication, resilience, discipline, and growth. Their commitment to excellence reflects the highest standards of teamwork and perseverance. The ensemble completed a remarkable undefeated season, earning 7 first-place finishes, 2 regional championships, a state championship, and a national championship.

This achievement marks the music program’s first national championship and stands as a historic milestone for Damien High School and the community.

The group was lead by instructors: Sam Call, Frances Fitzgerald, Aldo Granda, David Lopez and Matt Miller, the Band Director is JJ Magallon.

Performers: Matthew Bell Sophia Cabrera Isac Chavarria Aubrey Dagata Matthew Dagata Ralph Gardea Josiah Ghali Marcus Gonzalez Kyle Gu Zissou Landeros Gabriel Marji Cohen McKindley Julianne Mojarro Graeme Rudy Anthony Sifuentes Jacob Sites Dominic Strivings Hannah Soto Garrett Young

AGENDA City Council 5/4/2026 Page 3

Older American Proclamation. Every year in May, the City recognizes older Americans who contribute their strength and wisdom to developing a better nation. This proclamation is presented to the City’s Senior Advisory Committee, who continue to provide essential input on the needs of older Americans in La Verne.

Military Appreciation Month Proclamation. May is recognized nationally to honor and recognize the contributions of current and former members of the U.S. Armed Forces. This month-long observance aims to raise awareness and encourage appreciation for those who serve or have served in the military.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the Closed and Regular meeting of April 20, 2026.

Recommendation: That the City Council approve the minutes.

2. Register of Audited Demands in the amount of $2,521,311.81, dated March 25, 2026, and in the amount of $1,796,135.38 dated April 8, 2026, and in the amount of $372,642.80 dated April 15, 2026. That the City Council approve the audited demands.

Recommendation: That the City Council approve the audited demands.

3. Approval of a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program Update.

Pavement Condition Evaluation and Pavement Management Program Update Contract Award.

Recommendation: That the City Council authorize the City Manager to execute a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program update services, for $156,516, with additional authorization to approve amendments not to exceed 20% of the original contract amount, for a total possible cost of $187,818.

4. Quarterly Treasurer’s Report for the period ending March 31, 2026. The Quarterly Treasurer’s Report provides an overview of the City’s cash and investment holdings as of March 31, 2026.

Recommendation: It is recommended that the City Council receive and file the Quarterly Treasurer’s Report for the period ending March 31, 2026.

5. Approval of Professional Services Agreements with Mariposa Landscapes, Inc. and BrightView Landscape Services, Inc. for Fiscal Year 2025-26 Annual Vegetation Management and Fuel Hazard Reduction Services. FY 2025-26 Annual Vegetation Management and Fuel Hazard Reduction Services Professional Services Agreement.

AGENDA City Council 5/4/2026 Page 4

Recommendation: That the City Council authorize the City Manager to execute Professional Services Agreements with Mariposa Landscapes, Inc. as the Primary Contractor in an amount not to exceed $198,504, and BrightView Landscape Services, Inc. as the Secondary Contractor in an amount not to exceed $219,000, and authorize the City Manager to execute any amendments within the approved budget.

6. Amendments to Select City Job Classifications and Establishment of Water Meter Technician Series. This item proposes amendments to select City job classifications, including Planning Manager (formerly Principal Planner), Administrative Specialist (formerly Administrative Secretary), Customer Service Representative I/II, and the establishment of a Water Meter Technician series to separate office-based customer service functions from field- based utility work. These updates are administrative in nature and do not include changes to compensation.

Recommendation: That the City Council:

1. Approve the class specification for Planning Manager and approve the reclassification of Principal Planner to Planning Manager; and

2. Approve the class specification for Administrative Specialist and approve the reclassification of Administrative Secretary to Administrative Specialist; and

3. Approve the class specifications for Customer Service Representative I and Customer Service Representative II (office-based series); and

4. Approve the class specifications for Water Meter Technician I and Water Meter Technician II; and

5. Approve the reclassification of incumbent field Customer Service Representative positions to the appropriate Water Meter Technician I/II classification based on duties and qualifications.

PUBLIC HEARINGS

7. Annual AB 2561 Staffing Vacancies Report. AB 2561 requires a public agency to present the status of vacancies and recruitment and retention efforts at a public hearing at least once per year prior to budget adoption, allowing recognized employee organizations to present at the hearing.

Recommendation: That the City Council conduct the Public Hearing for compliance with new legal obligations related to AB 2561.

8. Bail Schedule Update to Establish a Parking Penalty for Violations of California Vehicle Code § 22500 Crosswalk Daylighting Requirements. This item reflects amendments to California Vehicle Code Section 22500 establishing “Daylighting” restrictions that prohibit parking within 20 feet of a crosswalk to improve pedestrian visibility and safety.

Recommendation: It is recommended that the City Council adopt a resolution titled, "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA,

ESTABLISHING A PARKING PENALTY FOR VIOLATIONS OF CALIFORNIA VEHICLE CODE §22500 CROSSWALK DAYLIGHTING REQUIREMENTS," and authorize Staff to incorporate the violation into the City’s Bail Schedule of parking fines.

DISCUSSION CALENDAR

AGENDA City Council 5/4/2026 Page 5

9. First Reading of an Ordinance Pertaining to Regulated Mobility Devices (e-bikes, scooters, etc.) The proposed ordinance adds Chapter 10.80 to Title 10 of the La Verne Municipal Code to regulate the operation of regulated mobility devices, including electric bicycles, electric scooters, and similar devices. The ordinance establishes definitions, operational rules, safety requirements, enforcement mechanisms, and penalties to promote public safety and welfare.

Recommendation: That the City Council introduce by title only and waive further reading of an Ordinance titled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 10.80 TO TITLE 10 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF REGULATED MOBILITY DEVICES.”

10. Direction regarding Community Organization Partnerships and Use of Public Resources for Community-Oriented Projects. Consideration of authorization for City participation and use of resources when partnering with Community Organizations for use of Public Resources for Community-Oriented Projects.

Recommendation: That the City Council provide direction related to the Administrative Regulation for Community Organization Partnership and Use of Public Resources for Community-Oriented Projects and direct the City Manager to finalize and implement the Administrative Regulation.

11. Approval of an Internal Loan from the Sewer Fund to the Water Fund and Adoption of a Repayment Schedule. Approval of an internal loan from the Sewer Fund to the Water Fund in the amount of $4,000,000 and adoption of a repayment schedule in accordance with the City’s Fund Loan Policy.

Recommendation: That the City Council adopt the attached resolution titled “A RESOLUTION

OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, APPROVING AN INTERNAL

LOAN FROM THE SEWER FUND TO THE WATER FUND AND ADOPTING A REPAYMENT SCHEDULE.”

12. Recognition of Teamsters Local 1932 as Exclusive Representative of Miscellaneous Employee Bargaining Unit. This item acknowledges the results of a representation election and formally recognizes Teamsters Local 1932 as the exclusive representative of the City’s miscellaneous employee bargaining unit, replacing City Employees Associates following decertification through a secret ballot election.

Recommendation: That the City Council receive and file this report and formally recognize Teamsters Local 1932 as the exclusive representative of the City’s miscellaneous employee bargaining unit.

13. Residential Solid Waste Billing Transition to Waste Management and Communication Plan. Updates to the City Council on the transition of residential solid waste billing to Waste Management under the existing franchise agreement, including a Memorandum of Understanding and coordinated outreach plan to improve customer service and streamline billing operations.

Recommendation: Receive and file this report and provide any desired direction to Staff.

PUBLIC COMMENTS
AGENDA City Council 5/4/2026 Page 6

This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Council Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MAY 18, 2026.

BUDGET STUDY SESSION AT 4:30 P.M. REGULAR MEETING AT 6:30 P.M.

Posting Statement: A true copy of this Agenda was posted on April 28, 2026, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.LaVerneCA.gov.

AGENDA City Council 5/4/2026 Page 7

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, May 5 - Development Review Committee meeting, City Hall, 9:00 am - 10:00 am

Monday, May 11 - Senior Movie Matinee, LV Community Center, 12:30 pm - 3:00 pm

Wednesday, May 13 - Planning Commission meeting, City Hall, 6:30 pm

Friday, May 15 - La Verne Day at the Fair, Fairplex Pomona

Monday, May 18 - City Council meeting, City Hall, Budget Study Session 5:30 pm, Regular meeting 6:30 pm

Wednesday, May 20 - Senior Advisory Committee meeting, Community Center, 10:00 am

Thursday, May 21 - Public Works Open House, City Yard 2620 1st Street, La Verne, 4:00 pm - 6:00 pm

Monday, May 25 - Memorial Day Ceremony, Veterans Hall, La Verne, 1550 Bonita Ave, La Verne, 11:00 am

Table of Contents
City Council Agenda Packet, Monday, May 4, 2026
Agenda 1
Agenda Items

PRESENTATIONS
Damien High School Winds Recognition
Older American Proclamation
Military Appreciation Month Proclamation

CONSENT CALENDAR

1. Council Minutes of the 04/20/26 Closed Session and Regular meeting 8

2. Registers of Audited Demands 16

3. Approval of a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Update 28

4. Quarterly Treasurer's Report for the period ending March 31, 2026 98

5. Approval of a PSA Agreement with Mariposa Landscapes, Inc, & BrightView Landscape Services for FY 2025-26 104

6. Amendments to Select City Job Classification and Establishment of Water Meter Technician Series 194

PUBLIC HEARINGS

7. Annual AB 2561 Staffing Vacancies Report 216

8. Bail Schedule Update to Establish a Parking Penalty for Violation of CA Vehicle Code Crosswalk Daylighting Req. 221

DISCUSSION CALENDAR

9. First Reading of ORD Pertaining to Regulated Mobility Devices (E-Bikes, Scooters, ETC.) 225

10. Direction regarding Community Organization Partnerships & Use of Public Resources for Community Oriented Projects 235

11. Approval of an Internal Loan from the Sewer Fund to the Water Fund & Adoption of a Repayment Schedule 242

12. Recognition of Teamsters Local 1932 as Exclusive Representative of Miscellaneous Employee Bargaining Unit 248

13. Residential Solid Waste Billing Transition to Waste Management & Communication Plan 250

COUNCIL REGULAR MEETING AGENDA

Tim Hepburn, Mayor
Wendy Lau, Council Member
Steven Frank Johnson, Council Member
Rick Crosby, Council Member
Meshal "Kash" Kashifalghita, Mayor Pro Tem
Monday, May 4, 2026
Closed Session at 5:30 PM
Regular Meeting at 6:30 PM
La Verne City Hall - Council Chambers,
3660 D Street, La Verne, CA 91750
In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation to participate in a meeting should contact the City Clerk’s Office at (909) 596-8726 at least 48 hours prior to the meeting. Regular Meetings are held on the 1st and 3rd Monday of every month.

CLOSED SESSION AGENDA - 5:30 PM

Page 1 of 252 ends

CITY OF LA VERNE
AGENDA City Council 5/4/2026 Page 2

CALL TO ORDER
ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.

CLOSED SESSION TOPIC
Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Conference with Legal Counsel - Anticipated Litigation (1 case) The City Council will recess and reconvene at 6:30 PM for the regularly scheduled City Council meeting.

REGULAR CITY COUNCIL MEETING - 6:30 PM
PLEDGE OF ALLEGIANCE - ARMY VETERAN JOSEPH MAGALLANES, SSGT E-6 ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.

PRESENTATIONS
Damien High School Winds Recognition. Damien Winds are the 2026 WGI World Championship Winds Scholastic A Champions and back-to-back WGASC Winds Scholastic A Champions!

This achievement marks the music program’s first national championship and stands as a historic milestone for Damien High School and the community.

The group was lead by instructors: Sam Call, Frances Fitzgerald, Aldo Granda, David Lopez and Matt Miller, the Band Director is JJ Magallon.

Page 2 of 252 ends

AGENDA City Council 5/4/2026 Page 3

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person
who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

CONSENT CALENDAR
(All items on the Consent Calen
dar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

1. City Council Minutes of the Closed and Regular meeting of April 20, 2026.

Recommendation: That the City Council approve the minutes.

Recommend
ation: That the City Council approve the audited demands.

3. Approval of a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program Update.

Pavement Condition Evaluation and Pavement Management Program Update Contract Award.

Recommend
ation: That the City Council authorize the City Manager to execute a Professional Services Agreement with Tiger Eye Engi
neering LLC for Citywide Pavement Condition
Evaluation and Pavement Management Program update services, for $156,516, with additional authorization to approve amendments not to exceed 20% of the original contract amount, for a total possible cost of $187,818.

4. Quarterly Treasurer’s Report for the period ending March 31, 2026. The Quarterly Treasurer’s Report provides an overview of the City’s cash and investment holdings as of March 31, 2026.

Recommendation: It is recommended that the City Council receive and file the Quarterly Treasurer’s Report for the period ending March 31, 2026.

Page 3 of 252 ends

AGENDA City Council 5/4/2026 Page 4

6. Amendments to Select City Job Classifications and Establishment of Water Meter Technician Series. This item proposes amendments to select City job classifications, including Planning Manager (formerly Principal Planner), Administrative Specialist (formerly Administrative Secretary), Customer Service Representative I/II, and the establishment of a Water Meter Technician series to separate office-based customer service functions from field-based utility work. These updates are administrative in nature and do not include changes to compensation.

Recommend
ation: That the City Council:

1. Approve
the class specification for Planning Manager and approve the reclassification of Principal Planner to Planning Manager; and

2. Approve the class specification for Administrative Specialist and approve the reclassification of Administrative Secretary to Administrative Specialist; and

3. Approve the class specifications for Customer Service Representative I and Customer Service Representative II (office-based series); and

4. Approve the class specifications for Water Meter Technician I and Water Meter Technician II; and

5. Approve the reclassification of incumbent field Customer Service Representative positions to the appropriate Water Meter Technician I/II classification based on duties and qualifications.

PUBLIC HEARINGS

Recommend
ation: That the City Council conduct the Public Hearing for compliance with new legal obliga
tions related to AB 2561.

Recommendation: It is recommended that the City Council adopt a resolution titled, "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA,

DISCUSSION CALENDAR

9. First Reading of an Ordinance Pertaining to Regulated Mobility Devices (e-bikes,

Page 4 of 252 ends

AGENDA City Council 5/4/2026 Page 5

scooters, etc.) The proposed ordinance adds Chapter 10.80 to Title 10 of the La Verne Municipal Code to regulate the operation of regulated mobility devices, including electric bicycles, electric scooters, and similar devices. The ordinance establishes definitions, operational rules, safety requirements, enforcement mechanisms, and penalties to promote public safety and welfare.

Recommend
ation: That the City Council introduce by title only and waive further reading of an Ordinance t
itled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADDING CHAPTER 10.80 TO TITLE 10 OF THE LA VERNE MUNICIPAL CODE REGULATING THE USE OF REGULATED MOBILITY DEVICES.”

Recommendation: That the City Council adopt the attached resolution titled “A RESOLUTION

OF THE CITY COUNCIL, CITY OF LA VERNE, CALIFORNIA, APPROVING AN INTERNAL

LOAN FROM THE SEWER FUND TO THE WATER FUND AND ADOPTING A REPAYMENT SCHEDULE.”

Recommendation: That the City Council receive and file this report and formally recognize Teamsters Local 1932 as the exclusive representative of the City’s miscellaneous employee bargaining unit.

Recommendation: Receive and file this report and provide any desired direction to Staff.

Page 5 of 252 ends

AGENDA City Council 5/4/2026 Page 6

provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

COUNCIL COMMENTS AND CONFERENCE/MEETING REPORTS
Each Cou
ncil Member may address the Council and public on matters of general information and/or concern. This is also the time for Council Members to report on conferences and/or meetings they have attended per Assembly Bill 1234.

ADJOURNMENT

THE NEXT REGULAR MEETING OF THE LA VERNE CITY COUNCIL IS SCHEDULED FOR MONDAY, MAY 18, 2026.

BUDGET STUDY SESSION AT 4:30 P.M. REGULAR MEETING AT 6:30 P.M.

Posting Statement: A true copy of this Agenda was posted on April 28, 2026, on the bulletin board at La Verne City Hall, 3660 D Street, La Verne, and on the City’s website at www.LaVerneCA.gov.

Page 6 of 252 ends

AGENDA City Council 5/4/2026 Page 7

RESIDENT INFORMATION

UPCOMING EVENTS AND MEETINGS

Tuesday, May 5 - Development Review Committee meeting, City Hall, 9:00 am - 10:00 am

Monday, May 11 - Senior Movie Matinee, LV Community Center, 12:30 pm - 3:00 pm

Wednesday, May 13 - Planning Commission meeting, City Hall, 6:30 pm

Friday, May 15 - La Verne Day at the Fair, Fairplex Pomona

Monday, May 18 - City Council meeting, City Hall, Budget Study Session 5:30 pm, Regular meeting 6:30 pm

Wednesday, May 20 - Senior Advisory Committee meeting, Community Center, 10:00 am

Thursday, May 21 - Public Works Open House, City Yard 2620 1st Street, La Verne, 4:00 pm - 6:00 pm

Monday, May 25 - Memorial Day Ceremony, Veterans Hall, La Verne, 1550 Bonita Ave, La Verne, 11:00 am

Page 7 of 252 ends

MINUTES OF THE CLOSED SESSION & REGULAR
MEETING OF APRIL 20, 2026

ACTION MINUTES
“SEE ITALICS”
____________________________________________________________________________________ CLOSED SESSION AGENDA - 5:30 PM

CALL TO ORDER - meeting was called to order at 5:30 pm.

ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.

Council Members Present: Crosby, Johnson, Lau, and Hepburn.

Council Members Absent: Kashifalghita (excused for military duty) Advisory Staff Present: City Manager Domer, Assistant City Manager Ranells, and City Attorney Hall Barlow.

CLOSED SESSION TOPIC
City Attorney Hall Barlow read the closed session items for the record.

Conference with Labor Negotiators, pursuant to Government Code Section 54957.6:

Negotiators: City Manager, Assistant City Manager, and City Attorney.

Employee Organization(s): La Verne City Employees Association, La Verne Firefighters Association, La Verne Fire Middle Management Association, La Verne Police Officers Association, La Verne Police Middle Management Association, and all Unrepresented Employees.

Mayor Hepburn called for Public Comment: There was none.

The City Council recessed into Closed Session at 5:32 PM.

REGULAR CITY COUNCIL MEETING - 6:30 PM - called to order at 6:42 PM (Delay due to audio issues)

PLEDGE OF ALLEGIANCE - ERIC RODRIQUEZ, ARMY SERGEANT E-5

Mayor Hepburn, on behalf of City Council, presented Mr. Rodriquez with a Pride of La Verne certificate.

ROLL CALL Council Member Steven F. Johnson, Council Member Wendy Lau, Council Member Rick Crosby, Mayor Pro Tem Meshal “Kash” Kashifalghita, and Mayor Tim Hepburn.

Council Members Present: Crosby, Johnson, Lau, and Hepburn.

Council Members Absent: Kashifalghita (excused for military duty) Advisory Staff Present: City Manager Domer, Assistant City Manager Ranells, and City Attorney Hall Barlow.

Page 8 of 252 ends

Agenda Packet - May 4, 2026
CITY oi LA VERNE
Minutes City Council 4/20/2026 Page 2

PRESENTATIONS
Damien High School Ice Hockey Team Recognition - The Varsity Ice Hockey Team competed in the Anaheim Ducks High School Hockey League during the 2025–2026 season in the Division III Ridge Conference, which consisted of 11 teams. Throughout the regular season, the team demonstrated exceptional skill, determination, and sportsmanship, finishing in first place in their conference with an outstanding record of 15 wins and 3 losses. Advancing into the playoffs, the Team continued their impressive performance and secured the Division III Ridge Conference Championship.

Following their conference victory, Damien advanced to the Anaheim Ducks High School Hockey League Commissioners Cup Final, where they faced the Division III Valley Conference champions.

With a decisive victory, the Damien High School Ice Hockey Team captured the Commissioners Cup Championship. This historic achievement marks the first time in Damien High School history that the hockey program has earned the title of Commissioners Cup Champions, representing an extraordinary accomplishment for the players, coaches, school, and community during the 2025–2026 season.

The Team was coached by Scott Shand, Randy Scott, Samantha Pahia, and Addiel Julian. Team Manager is Amber Conway.

Varsity Players: Carter Barlow Benjamin Berry Mason Conway Ryan De La Fuente Joshua Del Rio Jack Donaldson Matthew Floum Joseph Forcheskie Evan Grana Deegan Gutierrez Connor Reger Kane Houfek Michael Ingram Mateo Julian Zissou Landeros Katherine Odell Ashton Pahia Aiden Saulibio Aydin Martinez Renner Thompson Ryan Yamamoto Boston Heston-Rojas Robert Scharbach III

Council presented the team with Pride of La Verne certificates and In-n-Out gift cards.

Damien High School Wrestling Achievement - Damien High School Freshman Nathaniel Solorio, had the most successful season in school history. He finished the season with an outstanding overall record of 49 wins and 4 losses, showcasing his dominance on the mat. Throughout the season, Nathaniel recorded 22 pins, 19 technical falls, 88 take-downs, and 142 near falls. His achievements include becoming the 113 lb Baseline League Champion, earning the title of 113 lb CIFSS Champion, and securing a 3rd place finish at the Masters tournament in the 113 lb weight class. Congratulations Nathaniel!

Council presented Nathaniel with a Pride of La Verne certificate and an In-n-Out gift card.

ANNOUNCEMENTS OF UPCOMING COMMUNITY EVENTS
(Any person who wishes to make a brief announcement of a future community event that is open to the public may do so at this time.)

Public Comments received from: Sherry Best and Kathy Kalousek from the LV Historical Society, Josh Goldman, Chamber of Commerce, Raymond Swain and Chief Sam Gonzalez.

CLOSED SESSION REPORT OUT - per City Attorney Hall Barlow, Council gave direction only.

CONSENT CALENDAR
(All items on the Consent Calendar are routine and will be enacted by one motion unless a member of the Council or member of the audience requests separate discussion.)

Page 9 of 252 ends

Agenda Packet - May 4, 2026
Minutes City Council 4/20/2026 Page 3

After confirming no items were requested to be pulled, it was moved by Crosby, seconded by Lau and approved 4-0, with Kashifalghita being absent.

1. City Council Minutes of the Closed Session & Regular meeting of April 6, 2026.

Recommendation: That the City Council approve the minutes. Approved

2. Register of Audited Demands in the amount of $770,195.87, dated 04/01/26.

Recommendation: That the City Council approve the demands. Approved

3. Updates to the Rules for the Conduct of City Council Meetings for Senate Bill 707 Compliance. Administrative Regulation 121 is being updated to comply with Senate Bill 707 and reflect current practices, including disruption response procedures.

Recommendation: That the City Council approve updates to Administrative Regulation 121:

Rules for the Conduct of City Council Meetings. Approved

4. Citywide Landscaping and Lighting Maintenance District No. 6 and Zones 2, 3, 4-I, 4-II, 5 and 6, Engineer's Report. Approve the Engineer’s Report for Landscape and Lighting Maintenance District No. 6, set FY 2026–27 assessments, and schedule a public hearing for May 18, 2026.

Recommendation: That City Council adopt the attached Resolution, approving the Engineer’s Report, and setting the public hearing for May 18, 2026. Approved

5. Citywide Landscaping and Lighting Maintenance District No. 7, Engineer's Report.

Approve the Engineer’s Report for Landscape and Lighting Maintenance District No. 6, including special zones, establish FY 2026–27 assessments, and set a public hearing for May 18, 2026.

Recommendation: That City Council adopt a resolution, approving the Engineer’s Report, and setting the Public Hearing for May 18, 2026. Approved

6. Citywide Landscaping and Lighting Maintenance District No. 8, Engineer's Report.

Preliminarily approve the Engineer’s Report for Landscape and Lighting Maintenance District No. 8 (Marshall Canyon Estates Specific Plan), set FY 2026–27 assessments, and schedule a Public Hearing for May 18, 2026.

Recommendation: That City Council adopt a resolution, approving the Engineer’s Report, and setting the Public Hearing for May 18, 2026. Approved

7. Maintenance District No. 84-1M, Esperanza Road Slopes, Engineer's Report. Attached for City Council review is the Engineer’s Report for Maintenance District No. 84-1M. The report contains a reference to the existing plans and specifications for the area to be maintained, the estimated cost to maintain for the Fiscal Year period of July 1, 2026 to June 30, 2027, and the assessment diagram.

Recommendation: That City Council adopt a resolution approving, on a preliminary basis, the Engineer’s Report and setting the Public Hearing for May 18, 2026. Approved

8. Award of Contract for the 2025-26 City of La Verne CDBG Curb Ramp Improvement Project. This action will award a public works construction contract to Estate Design and Construction in the amount of $88,495.00 for the City of La Verne 2025-26 Community Development Block Grant (CDBG) Curb Ramp Improvement Project. The project will be funded by CDBG and Gas Tax funds for the construction of missing or substandard curb ramps with accessible curb ramps and sidewalk panel repairs.

Recommendation: That City Council:

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1. Award a public works construction contract to Estate Design and Construction the lowest, most responsible bidder, in the amount of $88,495.00 for the 2025-26 CDBG Curb Ramp Improvement Project;

2. Authorize the City Manager to issue change orders not exceeding 25% of the construction budget for a total possible cost of $110,619; and

3. Authorize staff to issue a Purchase Order for design and construction management support to RKA Consulting Group for a not to exceed amount of $30,000.00 from available project funds from the Annual Sidewalk Rehabilitation Project (CIP No. SI2301).

All recommendations above were approved as stated.

9. Adoption of the Ordinance Updates to the La Verne Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units, Senate Bill 9 Two-Unit Developments, Urban Lot Splits, and the Definition of Emergency Shelter (Case Numbers 13-26ZA & 14-26ZA) and making California Environmental Quality Act Determinations.

Adoption of ordinance updates to the La Verne Municipal Code to ensure compliance with State law related to ADUs, JADUs, and SB 9 provisions and finding that the ordinances are exempt from the California Environmental Quality Act.

Recommendation: That the City Council adopt the following Ordinances:

1. “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA AMENDING THE DEFINITION OF “EMERGENCY SHELTER” TO IMPLEMENT STATE LAW AND AMENDING CHAPTER 18.22 AND SECTION 16.12.060 OF THE LA VERNE

MUNICIPAL CODE TO IMPLEMENT STATE LAWS CHANGES RELATING TO TWO-UNIT

HOUSING DEVELOPMENTS AND URBAN LOT SPLITS AND MAKING A DETERMINATION

THAT THE ORDINANCE IS EXEMPT FROM CEQA PURSUANT TO GOVERNMENT CODE SECTIONS 65852.21 AND 66411.7 AND CEQA GUIDELINES SECTION 15061(b)(3),” and

2. “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA

AMENDING THE ZONING PROVISIONS OF THE LA VERNE MUNICIPAL CODE RELATING

TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS IN

ACCORDANCE WITH STATE LAW AND MAKING A DETERMINATION THAT THE

ORDINANCE IS EXEMPT FROM CEQA PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.17.”
All recommendations above were approved as stated.

10. Master License Agreement for Small Cell Wireless Facilities In the Public Right-of-Way.

Approval of a City Attorney approved template Master License Agreement for small cell wireless facilities within the public right-of-way and authorizing the City Manager to issue individual pole license agreements subject to the terms and conditions set forth in the Master License Agreement.

Recommendation: That the City Council approve the Master License Agreement for small cell wireless facilities within the public right-of-way and delegate authority to the City Manager to execute Master License Agreements and individual pole license agreements subject to the terms and conditions of the City Council approved Master License Agreement. Approved

PUBLIC HEARINGS

11. Public Hearing to Consider an Increase in the Paramedic Fee for Fiscal Year 2026-27 from $6.70 to $6.90. Public Hearing to consider an adjustment to the Paramedic Service Fee for FY 2026–27 to support ongoing service delivery, ambulance transport, and insurance billing.

Recommendation: That the City Council adopt the resolution titled "A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, ADOPTING THE FISCAL YEAR

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2026-27 PARAMEDIC SERVICE FEE," to adjust the monthly paramedic service fee from $6.70 to $6.90.

Mayor Hepburn opened the Public Hearing and Senior Accountant Guzman reported on this item.

Council Comments: Council comments supported the increase.

Public Comments: None

It was moved by Lau, seconded by Johnson, and approved by a vote of 4-0, with Kashifalghita absent.

12. Public Hearing, Making CEQA Exemption Determinations, and Approving, Setting, and providing for Annual Cost Increases to Affordable Housing Development Impact Fees.

Consider approval of the Development Impact Fee (DIF) Nexus Study for affordable housing linkage and in-lieu fees, establishment of maximum legally defensible fee levels, setting initial fees, and direction to the City Manager to negotiate applicable fees through development agreements on a project-by-project basis as applicable.

Recommendation: That the City Council:

1. Conduct a public hearing on the proposed Development Impact Fee update; and

2. Find that the actions proposed herein are statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines section 15378 (b) (4), 15061 (b) (3), and 15273 (Rates, Tolls, Fares, and Charges); and

3. Adopt a resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA

VERNE, CALIFORNIA, APPROVING THE AFFORDABLE HOUSING LINKAGE & IN-LIEU DEVELOPMENT IMPACT FEE JUSTIFICATION STUDY AND SETTING INITIAL FEES"; and

4. Approve a justifiable per square foot fee and provide authority to the City Manager to negotiate and determine an applicable fee amount on a project-by-project basis; and

5. Approve annual adjustments tied to the California Construction Cost Index (CCCI) to account for inflation in construction and acquisition costs.

Mayor Hepburn opened the Public Hearing and Management Analyst Blockinger introduced the item, and Consultant Kuda Wekwete from DTA Public Finance who presented the information.

Council Comments: Council discussed this item.

Public Comments: None

It was moved by Johnson, seconded by Crosby, and approved by a vote of 4-0, with Kashifalghita absent.

13. Public Hearing to Determine Necessity of Utility User's Tax. Public Hearing to consider continuation of the Utility User’s Tax (UUT) in accordance with Municipal Code Section 3.10.170, supporting General Fund services including police, fire, recreation, and public works.

Recommendation: That the City Council maintain the City's Utility User's Tax at the current voter- approved rates for Fiscal Year 2026-27.

Mayor Hepburn opened the Public Hearing and Accountant Jaimes reported on this item.

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Minutes City Council 4/20/2026 Page 6

Council Comments: Council discussion was in support of this item.

Public Comments: None

It was moved by Crosby, seconded by Lau, and approved by a vote of 4-0, with Kashifalghita absent.

14. Public Hearing to Approve the Fiscal Year 2026-27 Comprehensive Fee Schedule. The City's Comprehensive Fee Schedule is reviewed each year as part of the annual budget process.

Adjustments are made to reflect changes in the cost of services in accordance with State and local law. The proposed Resolution provides for adjustment to the 2026-27 Comprehensive Fee Schedule.

Recommendation: That the City Council adopt a Resolution titled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, CALIFORNIA, REPLACING RESOLUTION NO. 25-68 RELATIVE TO CERTAIN FEES AND POLICIES FOR SERVICES PROVIDED BY THE CITY OF LA VERNE."

Mayor Hepburn opened the Public Hearing and Senior Management Analyst Luo reported on this item.

Council Comments: Council stated their support for this item, and thanked staff for the detailed level of documentation.

Public Comments: None

It was moved by Crosby, seconded by Lau, and approved by a vote of 4-0, with Kashifalghita absent.

DISCUSSION CALENDAR

15. 2026 Strategic Plan & Program Review. Overview of the February 7, 2026, Strategic Planning Session, including City Council direction on Program Review and consideration of revenue and expenditure strategies.

Recommendation: That the City Council:

1. Receive and file this report summarizing the February 7, 2026, Strategic Planning Session; and

2. Provide continued direction to Staff regarding expenditure reductions and revenue strategies necessary to achieve a balanced budget.

Assistant City Manager Ranells and Finance Director Lopez reported on this item.

Council Discussion/Comments: Council requested several clarifications, which was provided by staff, and provided staff general direction regarding budget priorities.

Public Comments: None

It was moved by Crosby, seconded by Lau, and approved by a vote of 4-0, with Kashifalghita absent.

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Minutes City Council 4/20/2026 Page 7

PUBLIC COMMENTS
This is the time set aside for anyone wishing to address the City Council on items not listed in any other place on the agenda and within the subject matter jurisdiction of the City Council. Under the provisions of the Brown Act, the legislative body is prohibited from talking or engaging in discussion on any item not appearing on the posted agenda. However, your concerns may be referred to staff or set for discussion later. Please email your public comment to the City Clerk's Office at [email protected]. Your public comment will be shared with the City Council and included as part of the permanent record. There is a 3-minute time limit on public comments.

Public Comments received from: Raymond Swain

Council Member Lau attended the April 7th presentation of the “Big Check” for the public safety funding from Representative Gil Cisneros, which highlights the importance of maintaining relationships with our electees which can help to secure external funding, encouraged residents to follow Tri-City Mental Health Authority for resources and job opportunities, noted recent community events including the Wine Walk and a Cooperative Economic Empowerment Movement (CEEM) celebration honoring Reggie Webb, and promoted the upcoming University of La Verne scholarship gala and silent auction benefiting students and emphasized the significant costs and reliance on community sponsorships for the Fourth of July event, expressed appreciation for staff, public safety personnel, and local businesses for their ongoing contributions.

Council Member Crosby reminded everyone that April is Autism Awareness Month, and La Verne has an inclusive sports program they partner with, which is Autism Spectrum Athletics, Opening Day was yesterday for baseball season at Wheeler Park. Thank you Director Duran and staff for your support. Throughout the year there are other sports offered such as basketball and bowling.

Inclusion dances are held at the Community Center every couple of months. Thanked Mayor Hepburn for throwing out the first pitch, also thanked the Police Department for their support handing out stickers to the various baseball divisions.

Council Member Johnson shared an in-memory tribute for his cousin, Mark “Ronnie” Putnam, who passed away peacefully on March 24 at age 74 after battling cancer. A longtime resident of San Dimas and La Verne, he was a Vietnam War-era U.S. Army veteran and was remembered as a devoted husband, father, grandfather, and great-grandfather. The community mourns the loss of a fellow Bearcat and extends heartfelt condolences to the Putnam family.

Mayor Hepburn reported on several community events, the Autism Spectrum Athletics baseball league opening, the Wine Walk, a sold-out event with good attendance, and the Police Officers Association (POA) Golf Tournament, which was also well attended and supported by sponsors and participants. Was appreciative of the staff, volunteers, public safety, and local businesses for helping these events succeed. While we are faced with some serious financial things, we will get through it, our community is resilient, has great residents, great staff and a great Council. Remembered the recent passing of brother-in-law Dave Willman, Vietnam War veteran Karl Bauer and LA Sheriff Deputy Levi Vargas, recognizing their service, character, and contributions and extending condolences to their families and colleagues.

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Minutes City Council 4/20/2026 Page 8

ADJOURNMENTS
In Memory of Karl Bauer - Karl was a veteran of the Vietnam War, serving honorably from 1966 to 1968. Although his official assignment was in bridge construction, his aptitude and interest led him to take on responsibilities as a radio operator. From 1980 to 1985, he further demonstrated his commitment to public service as a volunteer deputy. In 1976, he settled in San Dimas, California, where he raised his family and became an active member of the community.

In 2012, Mr. Bauer joined Veterans of Foreign Wars (VFW) Post 12034, where he devoted himself to supporting fellow veterans. He was especially known for ensuring that new members received guidance and assistance, a commitment he upheld until the final month of his life. Outside his service and community involvement, his personal interests included golfing, woodworking, and working on automobiles.

The City Council extends its deepest condolences to the Bauer family and honors Karl Bauer’s life of service, dedication, and lasting impact on his community.

In Memory of Deputy Levi Vargas - Deputy Levi Vargas of the Los Angeles County Sheriff’s Department tragically passed away on March 28, 2026, after suffering a medical emergency while participating in the annual Baker to Vegas Challenge Cup Relay. He was 30 years old and an 11- year veteran of the Department, most recently assigned to the San Dimas Station. Deputy Vargas was widely respected for his professionalism, compassion, and unwavering commitment to serving his community.

The City Council extends its deepest condolences to the Vargas family, the Los Angeles County Sheriff’s Department, and all who knew and served alongside him. His service, character, and sacrifice will be remembered with honor and gratitude.

In Memory of Mark Putnam - Mark Ronald Putnam (Bonita High School Class of 1969) passed away peacefully at home on March 24, 2026, surrounded by his loved ones, following a courageous battle with cancer. He was 74 years old. Known to many as Ronnie, he grew up in San Dimas and later made his home in La Verne. He proudly served his country in the United States Army during the Vietnam War, with a posting in Germany. Mark is survived by his beloved wife, Shirlene Davis Putnam (BHS Class of 1969); his daughter and son-in-law; two granddaughters and a grandson-in- law; and one great-granddaughter.

The community mourns the loss of a fellow Bearcat and extends heartfelt condolences to the Putnam family during this difficult time. Please keep them in your thoughts and prayers.

ADJOURNMENT - meeting adjourned at 8:24 pm

Respectfully submitted,

Debra Fritz, CMC
Deputy City Clerk

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Agenda Packet - May 4, 2026

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Agenda Packet - May 4, 2026

CITY OF LA VERNE

DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HA VE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY AND

PROPER APPROVAL,

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO

1. 356,500.29 --T""H"'RE=E.,..V-,-A..,.L.,..L""E""'Y.,..S-MUN=-=-:-c-1c""1_P_AL,..,_W_A_T ___ E_R---CD""'1"'sT"".---

2. 315,384.41 WASTEMANAGEMENT

3. 217,113.75 SUPERJON, LLC
4 149,232.58 STRATEGIC CONTRACTING SERVICES

5. 60,000.00 OLD TOWN LA VERNE BUSINESS ASSN.

6. 42,696.11 GREENSCAPE MAINTENANCE SERVICES INC.

7. 37,208.75 LSA ASSOCIATES, INC.
8, 31,677.04 RKA CONSULTING GROUP

9. 16,852.33 ROGER BASS
10, 16,516.53 ECONOLITE SYSTEMS, INC.
195,915.03 OTHER DEMANDS
S 1,439,096.82

DESCRIPTION
FEBRUARY 2026 WATER USAGE
MARCH 2026 REFUSE SERVICE
FINANCE ENTERPRJSE AND VAVILINE ANNUAL MAINTENANCE 3/2812026 TO 03/27/2027 PAYROLL 03/01/2026 TO 03/14/2026 (L.A. CLEAR)

PER AGREEMENT WINE AND BEER WALK
MARCH 2026 MA!NTENANCE V ARJOUS LOCATIONS
SER VICE THRU 02/28/2026 BRETHREN AND FR UTT ST PROJECTS JANUARY 2026 VARJOUS PROJECTS
CONSULTING SERVICES MARCH 2026 (LA CLEAR)
JANUARY 2026 ROLLING REPORT
DEMANDS OF S 16,935.13 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS.

DEMANDS OF $1.065.279.86 WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of4

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Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS - EXHIBIT A 3/25/2026
CHECK NO. AMOUNT ISSUED TO
176557 1,977.95 AARDVARK
176558 5,000.00 ARIZMENDI CONSULTJNG GROUP
176559 680.00 BURRO CANYON SHOOTING PARK
176560 223.47 C & E LUMBER COMPANY
176561 294.00 STATE OF CALIFORNIA
176562 1,943.50 CHARTER OAK GYMNASTICS INC
176563 4,117.49 DATAPROSE, INC.
176564 16,516.53 ECONOLITE SYSTEMS, INC.
176565 100.00 ERJN DUFFY
176566 1,215.32 EVERSOFT
176567 36.12 FACTORY MOTOR PARTS
176568 325.00 BRJCKS 4 KIDZ
176569 56.50 FIDLER, ZACHARY
176570 514.93 FOOTHILL BUILDING MATERJALS
176571 290.00 FRONTIER COMMUNICATIONS
176572 623.10 FRONTIER COMMUNICATIONS
176573 150.00 GLJDELIA LOPEZ
176574 3,442.44 HINDERLITER, DE LLAMAS & ASSOCIATES
176575 4,280.00 IMAGETREND. INC.
176576 26.69 YWCA SAN GABRIBL VALLEY
176577 1,053.88 JAMES WOLF
176578 100.00 JESSICA HEREDIA
176579 544.93 MALLORY SAFETY AND SUPPLY LLC
176580 66.75 MCFADDEN-DALE INDUSTRJAL HARDWARE
176581 44.24 ODP BUSfNESS SOLUTIONS, LlC
176582 60,000.00 OLD TOWN LA VERNE BUSINESS ASSN.
176583 59.98 RA TlU, ADRJANA
176584 437.70 SfLENT 6 LLC
17658$ 2,196.86 SOUTH COAST AQMD
176586 95.93 SOUTHERN CALlFORNlA EDISON
176587 65.00 STELLA MEJIA
176588 2,291.00 THlSOEN, INC.
176589 153.10 TK PRJNT MANAGEMENT, !'NC.
176590 6,500.00 TOC PUBLIC RELATIONS LLC
17659] 150.00 URJEL LUEVANO
176592 150.00 VALERJE TREJO
176593 218.13 WAGEWORKS, INC.

EFT 868.00 ACOM SYSTEMS
EFT 126.25 AL VA RADO, JAY
EFT 2,080.00 ARAGON, RICHARD
EFT 6,347.50 BADA WI & ASSOCIATES
EFT 9,300.00 BLACK & VEATCH CORPORATION
EFT 115.00 BURGOS, EDUARDO
EFT 10,000.00 CALIFORNIA JPIA -EXCESS LIABILITY
EFT 2,045.54 COLLEGIATE PRESS
EFT 852,00 EMPLOY AMERJCA-SOCIAL VOCATIONAL SRVC
EFT 672.56 EWfNG IRRIGATION PRODUCTS
EFT 2,536.62 FIRST-CITIZENS BANK & TRUST CO.

EFT 364.00 GIRON, ANTHONY
EFT 42,696.11 GREENSCAPE MAINTENANCE SERVICES INC.

EFT 884.69 IMS REFRJGERA TION, INC.

EFT 2,039.79 INTERSTATE BATTERY INLAND VALLEY
EFT 5,556.17 JONES MAYER
EFT 650.24 L.N. CURTIS AND SONS
EFT 184.26 LA VERNE POWER EQUIPMENT, INC.

EFT 63.89 LOPEZ, TIMOTHY
EFT 37,208.75 LSA ASSOCIATES, INC.

EFT 1,078.00 MOMAR INCORPOR,A TED

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Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 2025-2026

EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EPT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
Bank Drawn
TOTAL
Total Demands
AMOUNT

14.00 31,677.04
543.11
1,231.20
319.81
115.00
1,805.10
1,480.00
555.00
4,950.00
383.89
217,113.75
356,500.29

94.96 3 I 5,384.41
3,565.00
3,673.38
4,690.00
11,204.16
15,743.65
7,000.00
10,166.67
8,937.50
15,281.93
5,516.00
16,852.33
149,232,58
13,456.15
1,439,096.82
1,065,279.86
16,935.13
2,521,311.81

ISSUED TO
RADC, fNC

RKA CONSUL TING GROUP
RPW SER VICES, INC.

SEA WRIGHT, DAN
SHERWIN-WILLIAMS CO.

S[L VA, JULIAN

SOUTHERN CALIFORNIA NEWS GROUP
SOUTHERN MECHANICAL, INC.

SPRAGUE PEST SOLUTIONS

STRATEGIC ENGINEERING & AUTOMATION
SUN BADGE CO.

SUPERJON, LLC
TH REE VALLEYS MUNTCfP AL WATER DIST.

UNIVERSAL FLEET SUPPLY

WASTE MANAGEMENT

WATERTALENT LLC
WEfNREB, MARTIN
WEST COAST ARBORISTS, INC.

BLUE ROCK OF NORTH IDAHO, LLC

BL YTHBURN ENTERPRISES
CASTILLO CRIMINAL JNTELLfGENCE CONS
CORDRAY ENTERPRISES. LLC

DEROIAN VENTURES LLC

LIBERTY COASTAL LLC

MARLYN PACHECOLLC

ROGER BASS
STRATEGIC CONTRACTfNG SERVICES

SO CAL GAS CO
Total Payroll and Employee Benefit Payments
Total LAIMPACT Demands
1335234.48
3/25/2026

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Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS· EXHIBIT A
CHECK NO. AMOUNT
Payroll and Employee Benefit Payments:
176600
176606
176607
EFT

BANK DRAWN

BANK DRAWN
EFT
EFT
EFT
EFT
Total
612.00
150.00
119.67

4.00 653,816.23
124,399.63
42,969.25
571.46
196,865.54
23,688.64
7,186.99
4,175.36
3,366.10
2,516.38
3,488.61
l,350.00
1,065,279.86

ISSUED TO

CITY OP LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

HEATHER REYES
UNITED WAY CAMPAfGN

PAYROLL

UNITED STA TES TREASURY
STATE OF CAUF'ORNlA
STA TE DISBURSEMENT 8D0005689

STATE OF CALIFORNIA
EMPOWER TRUST COMPANY , LLC-457

EMPOWER TRUST COMPANY , LLC-ROTH
EMPOWER TRUST COMPANY, LLC-40\A

LA VERNE POLICE FIRE ASSOCIATION'
LA VERNE POLICE OFFICERS ASSOC.

CHARLES SCHWAB BANK

MISSION SQUARE
Break down of standard providers and the benefits they provide Providet
A.C. Newman Co.

Delta Dental
The Hanford
Health Net
Kaiser
Wage Works
US Treasury
State ofCalifomfa
Mass Mutual A
Mass Mutu;il B
Mass Mutual Roth
Lincoln National
Fire/Police/La Verne Employee Fund
LAIMPACT Law Enforcement Task Force Demands
Benefits Description
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withhold1ngs
Employee state income tax, unemployment insurance and child suppon/gnmi shments 401A plan
457B plan
Roth plan
Replacement Social Security plan
Employee Group Dues
176594 1,254.73 BANK OF AMERICA
176595 4,357.17 CITY OP PASADENA
176596 88.40 FLEXTG, LLC
176597 1,287.00 GRANffE DATA SOLUTIONS, INC.
176598 9,900.00 QLAN, INC.
176599 47.83 VERIZON
Total 16,935.13 LAI ENFORCEMENT OPERATIONS
l.AIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACTcrime prevention activities. These funds arc not City Funds and are not available for City use outside of LAlMPACT activities. 3/25/2026
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Agenda Packet - May 4, 2026

CITY OF LA YE'RNE

REGISTER OF AUDITED DEMANDS
4/8/2026
FY 2025-2026
DEMANDS PRESENTED HA VE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HA VE BEEN REVIEWED BY TI{E DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT
L 136,033.52

2. 73,170.25

3. 66,634.86
4 33,200.00

5. 14.315.25

6. 11,829.60

7. 7,516.45

8. 6,841.00

9. 6,213,04
JO. 5.60648
87,022.54
s 448,382.99

ISSUED TO

STRATEGIC CONTRACTING SERVICES

DEPARTMENT OF JUSTICE

DEPARTMENT OF HEAL TH CARE SERVICES
GENTRY BROTHERS. INC.

CIY!CPLUS. LLC

JONES MAYER
ECONOLITE SYSTEMS. INC.

GARCIA'S FENCE CORP.

VORTEX CNDUSTRIES, LLC
RPW SERVICES, INC.

OTHER DEMANDS

DESCRIPTION
PAYROLL 03/15/2026-03n8/2026 (L.A. CLEAR)
FEBRUARY 2026 PAYROLL AND JANUARY OVETIME (LA CLEAR)
2ND PAYMENT FOR CONTRACT MANAGED CARE
EMERGENCY REPAIR ON FAJRFLELD DR.-DAMAGE TO THE ROAD AND SIDEWALK ANNUAL MUNIClPAL WEBSITE CENTRAL -SSL MGMT/DNS HOSTING 6/29/2026-06/28/2027 APRIL 2026 RET AfNER ANO FEBRUARY 2026 PED BRIDGE
MARCH 2026 MAINTENANCE CONTRACT /ROLUNG REPORT

REPAIRS TO DAMAGE LIGHT POLES AND IRON FENCE REPAIR AT SKATE PARK SERVICE AND REPAIR TO GATES AT FIRE STATION. CITY YARD. AND FAIRFLEXDRIVE FEBRUARY 2026 WEED CONTROL SERVICE VARIOUS LOCATIONS
DEMANDS OF $38.897.08 WERE PAID ON BEHALF OF LA IMPACT FOR LAW ENFORCEMENT TASK FORCE OPERATIONS, DEMANDS OF Sl.308.855.3 I WERE PAID FOR PAYROLL AND EMPLOYEE BENEFIT RELATED ITEMS.

IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, l HEREBY CERTIFY THAT THlS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

CHRISTY LOPEZ

FINANCE DIRECTOR
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Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 2025-2026
REGISTER OF AUDITED DEMANDS· EXHIBIT A 4/8/2026
CHECK NO. AMOUNT ISSUED TO
176674 365.00 ArR-EX AIR CONDITIONING
176675 135.20 BREAK TIME YOGA, LLC
176676 92.67 C & E LUMBER COMPANY
176677 1,038.98 CHARTER COMMIJNICA TIONS
176678 3,435.00 COTIVITI
176679 7,516.45 BCONOLITE SYSTEMS, INC.
176680 4,999.84 EMS PHYSICIAN SOLUTIONS
176681 184.11 FACTORY MOTOR PARTS
176682 877. I 8 FOLLETT
176683 127.41 FRONT I ER COMM UNI CATIONS
176684 6,841.00 GARCIA'S FENCE CORP.
176685 33,200.00 GENTRY BROTHERS, INC.
176686 433.69 HEALTHCARE PARTNERS
176687 4,214.75 TNLAND EMPIRE STAGES, LTD.
176688 44.28 J & J'S SPORTS & TROPHIES
176689 255.00 LA CARE
176690 705.56 LA CARE
176691 168.54 LA VERNE PETTY CASH
176692 1,500.00 LOS ANGELES AREA FIRE CHIEFS ASSN,
176693 740.00 MCLAY SERVICES, INC.
176694 89.40 NATIONWIDE MEDICAL SURGICAL INC.
176695 465.90 PACIFIC PRODUCTS AND SERVICES,LLC
176696 503.11 PARKHOUSE TIRE, INC.
176697 866. 74 PITNEY BOWES GLOBAL FINANCIAL SVCS
176698 516.69 PVHMC FOUNDATION
176699 64.61 PRISTINE UNIFORMS
176700 155.00 RAMONA BOWL AMPHITHEATRE
176701 1,949.95 RENEWELL FLEET SERVICE LLC
176702 4.863.47 RINGCE TRAL INC.
176703 125.48 ROCHELLE WAGNER GONZALES
176704 517.08 SO CAL INDUSTRIES
176705 78.47 SOUTHERN CALIFORNIA EDISON
176706 451.93 T-MOBILE
176707 800.00 DIANE TEMPLE
176708 4,730.00 UCLA CENTER FOR PREHOSPITAL CARE
176709 89.36 VERIZON WIRELESS
176710 6,213.04 VORrnx I 1DUSTRIES, LLC
176711 5,250.00 WET VIEWS
176712 100.00 YOLANDA CAMPOS
176713 685.25 A VEDIS CHRIS MOSKOVIAN
176714 4,999.00 CDW GOVERNMENT, INC.
176715 73,170.25 DEPARTME TOF JUSTICE
176716 1,726.04 GOVCONNECTION. INC.
176717 437.44 fRMA MUNOZ
176718 197.80 AMMYRIA RUIZ
176719 425.00 TOWERSTREAM CORPORATION
EFT 1135.24 CID CL YOE T. BERMEO
EFT 14,315.25 CIVICPLUS, LLC
EFT 2,468.74 COYLE, KEVIN
EFT 66,634.86 DEPARTMENT OF HEALTH CARE SERVICES
EFT 4,498.00 ENVIRONMENT CONTROL. PUENTE HILLS
EFT 364.49 EWING IRRJGA TION PRODUCTS
EFT 3,995.00 FOOTHILL COMMUNICATIONS, INC.

EFT 113.26 GRAINGER
EFT 628.19 HI-WAY SAFETY INC.

EFT 11,829.60 JONES MAYER
EFT 1,346.80 KIDZ LOVE SOCCER
EFT 1,055.00 KTU&A

Page 2 of 4 ends

Page 22 of 252 ends

Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 202.5-2026

EFT
EFT
EFT
EFT
Err
EFT
EFT
EFT
EFT
EFT
EFT
EFT
EFT
TOTAL
AMOUNT
2,256.36
1,739.78

68.78 4,357.45
5,606.48
2,817.60
1,200.00
1,537.48
2,443.89

74.97 2,530.00
168.75
136,033.52
2,817.83
448,382.99
1,308,855.31
38,897.08
Total Demands $ 1,796,135.38
~-===-===~==

JSSUEDTO
L.N. CURTIS AND SONS
LIFE-ASSIST, INC.

MERRIMAC ENERGY GROUP

MUNISERYICES
RPW SERVICES, INC.

SOUTHLAND MECHANICAL, INC.

THE COUSELING TEAM INTERNATIONAL
U.S. POSTMASTER
WAXIE SAN!TAR Y SUPPLY

WEINREB, ALAN
WlLLDAN FINANCIAL SERVICES
MICHAEL W. TYNES
STRATEGIC CONTRACTING SERVlCES
CINTAS
Total Payroll and Employee Benefit Payments
Total LA IMPACT Demands
1335234.48
4/8/2026

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Page 23 of 252 ends

Agenda Packet - May 4, 2026
CITY OP LA VERNE FY 2025-2026

REGISTER OF AUDITED DEMANDS - EXHIBIT A
Cl--IECKNO, AMOUNT
Payroll and Employee Benefit Payments:
176729 2,391.44
I 76730 12,827.46
176727 612.00
176731 150.00
176732 10,049.41
176733 1,37,932.32
176734 I ll,G20.35
176735 1,832.19
176758 119.67
EFT 4.00
BANK DRAWN 633,843.74
BANK DRAWN 120,271.08
BANK DRAWN 41,140.72
BANK DRAWN 571.46
BANK DRAWN 195,062.05
BANK DRAWN 23,929.39
BANK DRAWN 7,086.70
EFT 3,366.10
EFT 2,516.38
EFT 2,678.85
EFT 1,350.00
EFT 100.00
Total 1,308,855.31

ISSUED TO

DELTA DENTAL INSURANCE COMPANY
DELTA DENT AL(002078555S)

CITY OF LA VERNE EMPLOYEE FUND
FIDELITY INVESTMENTS #P0754

THE HARTFORD-PRIORITY ACCOUNTS

HEALTH NET

KAISER FOUNDATION HEAL TH PLAN

METLIFE - GROUP BENEFITS

HEATHER REYES
lJNlTED WAY CAMPAIGN

PAYROLL
UNfTED STATES TREASURY

STATE OF CALIFORNIA
STATE DISBURSEMENT BD0005689

STA TE OF CALIFORNIA
EMPOWER TRUST COMPANY, LLC-457

EMPOWER TRUST COMPANY, LLC-ROTH

LA VERNE POLICE FIRE ASSOCIATION'
LA VERNE POLICE OFFICERS ASSOC.

CHARLES SCHWAB BANK

MISSION SQUARE

WAGEWORKS-ADMIN PEE
Break down of standard providers and the benefits they provide Provider
A.C. Newman Co,
Delta Dental
The Hanford
Health Net
Kaiser
Wage Works
US Treasury
State of California
Mass Mutual A
Mass Mutual B
Mass Mutual RoJ.h
Lincoln Natlonal
Pirc/Police/La Verne Employee Pund
LA IMPACT Law Enforcement Task Force Demands
Benefits Description
Employee dental insurance coverage
Life Insurance Policy
Employee health insurance
Employee health insurance
Flexible Savings Account (FSA) deductions
Employee federal tax withholdings
Employee state income tax, uaemplo)'mcnt insurance and child supportlgamishmentS 401A plan
4578 plan
Roth plan
Replacement Social Security plan
Employee Group Dues
176720 5,500.00 ASSETWORKS USA,INC.
176721 l ,099.00 CHARTER COMMUNlCATIONS
176722 2,160.14 STAPLES
176723 199.76 T-MOBILE
176724 26,778.69 TANGRAM
176725 2,500.00 TOWNSEND PUBLIC AFFAIRS, INC
176726 337. 10 TRANSUNJON RJSK & ALTERNATIVE DATA
EFT 322.39 ULINE
Total $ 38,897.08 LAI ENFORCEMENT OPERATIONS
LA IMPACT demands are paid from federal asset forfeiture dollars allocat~d to LAI MP ACT crime prevention activities. These· funds are not City funds and are not available for City use outside of LAIMP ACT aetivities. 4/8/2026

Page 4 of 4 ends

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Agenda Packet - May 4, 2026

CITY OF LA VERNE

DEMANDS PRESENTED HAVE BEEN APPROVED CONSISTENT WITH THE CITY'S PURCHASING/FUNDING POLICY AND HA VE BEEN REVIEWED BY THE DIRECTOR FOR ACCURACY AND PROPER APPROVAL.

SUMMARY OF DEMANDS
LARGEST 10 CITY DEMAND PAYMENTS OTHER THAN PAYROLL AND RELATED BENEFITS.

AMOUNT ISSUED TO
48,001.72 DEPARTMENT OF JUSTICE

2. 41.863.03 MERRIMAC ENERGY GROUP

3. 30,213.98 HI STANDARD AUTOMOTIVE, LLC

4. 26,478.31 BLUE VIOLET NETWORK
5, 19,482.00 INLAND VALLEY HUMANE SOCIETY

6. 18,419.71 MOTOROLASOLUTIONS,INC.

7. 17,479.17 INTER-CON SECURITY SYSTEMS. INC.

8. 10,651.20 BABCOCK LABORATORIES, INC.

9. 10,293.75 RAFTELIS FINANCIAL CONSULTANTS, INC.

10. 7,497.72 ALLIANCE LAUNDRY SYST. DISTRrBUTlON
138,155.05 OTHER DEMANDS
S 368,535.64

DESCRIPTION
AUGUST 202S LEASE AND DECEMBER'25/JANUAR Y'26 MANAGEMENT FEES (L.A. CLEAR) DIESEL 99 CARS· PURCHASES

OUTFITTING EQUIPMENT PURCHASES
CAMERAS UPGRADE AND LICENSES (L.A. CLEAR)
MARCH 2026 ANIMAL CARE/CONTROL SERVICES
DISPATCH MAPPING SOFTWARE RENEWAL S/Ol/2026-04/3012027
MARCH 2026 PAR.KING ENFORCEMENT
WATER TESTING SERVICE 01/13126 TO 02/24/2026
AUGUST AND NOVEMBER 2025 SEWER COST/RATE STUDY
EQUIPMENT PURCHASE· EX'TRACTOR REPLACEMENT
IN ACCORDANCE WITH GOVERNMENT CODE SECTION 37202, I HEREBY CERTIFY THAT THIS IS A TRUE AND ACCURATE REGISTER OF AUDITED DEMANDS.

Page I of4

Page 25 of 252 ends

Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 25-26
REGfSTER OF AUDITED DEMANDS - EXHIBIT A 04/15/26
CHECK NO. AMOUNT ISSUED TO
176736 1,997.95 AARDVARK
176737 27.36 ACCO ENGINEERED SYSTEMS, TNC.
176738 2,176.10 ADAMSON POLICE PRODUCTS
176739 7,497.72 ALLIANCE LAUNDRY SYST. DISTRIBUTION
176740 1,262.94 AT&T MOBILITY
176741 170.10 ATKINSON,ANDELSON,LOYA,RUUD & ROMO
176742 806.34 BAB STEERING HYDRAULICS, TNC.
176743 I 17.26 BARRIOS, JASON
176744 25.17 C&E LUMBER COMPANY
J 76745 382.00 CALIFORN1A DEPT OFT AX & FEE ADM IN
176746 194.88 CERVANTES , JESSE
176747 1,299.00 CHARTER COMMUNICATIONS
176748 743.00 RETIRED SENIOR VOLUNTEER PATROL
176749 208.00 CORDOVA,KATHY
176750 988.06 DANIELS TIRE SERVICE
176751 3,726.76 DAT APROSE, INC.
176752 107.00 DfRECTV
17675.3 1,280,00 DONNOE & ASSOCIATES INC.
176754 2,516.12 EVERSOFT
176755 1,100.94 FACTORY MOTOR PARTS
176756 1,066.71 FlRE APPARATUS SOLUTIONS
176757 121.55 FLUID TECH
176758 364.00 FRESHMOBILECA LLC
176759 2,277.01 FRONTIER COMMUNlCATIONS
176760 239.08 FRONTIER COMMUNICATIONS
176761 38.75 HAMPTON TEDDER ELECTRJC CO.
176762 30,213.98 Hl STANDARD AUTOMOTIVE, LLC
176763 4,371.69 HOLLIDAY ROCK CO.
176764 984.07 HOME DEPOT CREDIT SERVICES
176765 19,482.00 INLAND VALLEY HUMANE SOCIETY
176766 184.37 JPLR INC.
176767 238.60 LA VERNE POLICE DEPARTMENT
176768 3,577.07 LIBERTY MFG., INC,
176769 500.00 LACPCA
176770 4,578.01 LOS ANGELES COUNTY PUBLIC WORKS
176771 402.66 LOWE'S
176772 100.00 MARILYN BIDWELL
176773 150.00 MIKAELA AVILA
176774 18,419.71 MOTOROLA SOLUTIONS, INC.
176775 213.58 OLSEN, ROBYN
176776 5.15 PRIMEX CLINICAL LABO RA TORIES, INC.
l 76777 189,21 RATIU, ADRlANA
176778 4,515.00 REGAL ClNEMEDIA CORP.
176779 887.86 RENEWELL FLEET SERVJCE LLC
176780 25.00 RIO HONDO COLLEGE
176781 1,500.00 ROJAS, MAXIMO
176782 100.00 SAFESHRED COMPANY. INC.
176783 220.18 SAM'S CLUB/SYNCHRONY BANK
176784 160.00 SANDERS TOWlNG, INC.
176785 2,604.93 SCHWALM GENERATION, INC.
176786 3,572.16 SECURlTY PRO USA
176787 15.38 SO CAL GAS CO
176788 1,350.00 SOUTHERN CALIF. REG. RAlLAUTH.
176789 327.3 l SOUTHERN CALIFORNIA EDISON
176790 225.00 SPECIAL TWA TER SYSTEMS
176791 19.53 SUNBELT CONTROLS, INC.

Page2 of 4

Page 26 of 252 ends

Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 25-26
REGISTER OF AUDITED DEMANDS - EXHIBIT A 04/15/26
CHECK NO. AMOUNT ISSUED TO
176792 6,022.10 SUPERIOR COURT OF CA.COUNTY OF L.A.
176793 5S5.37 T-MOBTLE
176794 37.04 TK PRINT MANAGEMENT, INC.
17679S 300.00 TRANS UNION RISK & ALTERNATIVE DATA
176796 922.10 TURF ST AR, INC.
176797 14.00 TURN AROUND COMM UNI CA TIONS,INC
176798 4,250.00 WATER EDUCATION FOUNDATION
176799 1,318.28 WELLS FARGO VENDOR FINANCIAL SVCS
176800 26,478.31 BLUE VIOLET NETWORK
176801 1,622.36 CELL BUSINESS EQUlPMENT
176802 48,001.72 DEPARTMENT OF JUSTICE
176803 20.68 FEDEX
176804 75.00 SOCAL SHRED LLC
17680S 4,839.42 TANGRAM
EFT 180.00 A. UPLAND F!RE PROTECTlON
EFT 140.00 ALL PURPOSE DOCUMUMENT
EFT 3,100.00 ARAGON, RICHARD
EFT 10,651.20 BABCOCK LABORATORIES, INC.

EFT 142.50 BEE REMOVERS
EFT 553.3 1 BSK AS SOCIA TES
EFT S39.69 COLLEGIATE PRESS
EFT 227.15 FIRST-CITIZENS BANK & TRUST CO.

EFT 1,544.24 GRANADOS, EVELYN
EFT 765.00 GREENSCAPEMAINTENANCE SERV1CES INC
EFT 562.22 GUTIERREZ, MARK
EFT 154.70 HAAKER EQUIPMENT CO.

EFT 87.30 HACH COMPANY
EFT 704.93 HARRINGTON INDUSTRJAL PLASTlCS, LLC
EFT 1,271.02 HIRSCH PIPE AND SUPPLY
EFT 447.87 IMS REFRIGERATION, fNC.

EFT 2,353.54 fNTELESYONE, INC.

EFT 17,479.17 INTER-CON SECVRJTY SYSTEMS, fNC.

EFT 1,091.08 JEFF JENKfNS SERVICE TECHNIClAN
EFT 423.15 JONES MAYER
EFT 2,130.SS L.N. CURTIS AND SONS
EFT 4,348.69 LIFE-ASSIST. INC.

EFT 5,294.77 LINE GEAR FIRE & RESCUE EQUIPMENT
EFT 264.66 LOPEZ, TIMOTHY
EFT 846.15 MALLORY SAFETY AND SUPPLY LLC
EFT 41,863.03 MERRIMAC ENERGY GROUP
EFT 70.00 RADC, INC.

EFT 10,293.75 RAFTELIS FlNANCIAL CONSULTANTS, INC.

EFT 122.16 RUSH TRUCK CENTER
EFT 6,845.66 SALT WORKS, TNC.

EFT 6.57 SANDERS LOCK AND KEY
EFT 144.31 SAVAGE, MARK
EFT l.235.00 SPRAGUE PEST SOLUTIONS
EFT 540.00 SUPERION, LLC
EFT 3,856.76 TURBO DATA SYSTEMS INC.

EFT 3,000.00 U.S. POSTMASTER
EFT 216.40 UNDERGROUND SERVICE ALERT OF SO CAL
EFT 2,796.64 VERSA TERM PUBLIC SAFETYUS. INC.

EFT 6,587.S0 WATERTALENT LLC
EFT 4,019.03 WESTERN WATER WORKS
EFT 7,313.31 STRATEGIC CONTRACTING SERVICES
368,535.64

Page 3 of 4 ends

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Agenda Packet - May 4, 2026
CITY OF LA VERNE FY 25-26
REGISTER OF AUDITED DEMANDS - EXHIBIT A 04/15/26
CHECK NO. AMOUNT ..:,;iS::.:S:..::U:..::E:=D....:T...::O:...._ _____________________ _ 4,107.16
Total Demand 372,642.80
LAIMPACT Law Enforcement Task Force Demands
176806 2,350.00 CODE 5 GROUP, LLC.
176807 839.53 FLEXTG, LLC
176808 110.00 SOUTHLAND SHREDDING, INC.
176809 682.63 STAPLES
176810 125.00 TECHNOLOGY MANAGEMENT CONCEPTS
Total 4,107.16
LAIMPACT demands are paid from federal asset forfeiture dollars allocated to LAIMPACT crime prevention activities. These funds are not City funds and are not available for City use outside ofLAIMPACT activities.

Page 4 of 4 ends

City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Danny Wu, Director of Public Works
SUBJECT: APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH TIGER

EYE ENGINEERING LLC FOR CITYWIDE PAVEMENT CONDITION
EVALUATION AND PAVEMENT MANAGEMENT PROGRAM UPDATE.

SUMMARY
The City issued a Request for Proposals (RFP) to retain a qualified consultant to perform a citywide pavement condition assessment and update the City’s Pavement Management Program (PMP), including data collection, analysis, and development of a prioritized maintenance program and five-year financial plan. Following a competitive selection process, Tiger Eye Engineering LLC was identified as the most qualified firm based on their experience, technical approach, and overall value, and staff recommends awarding a Professional Services Agreement to complete this work.

RECOMMENDATION
That the City Council authorize the City Manager to execute a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program update services, for $156,516, with additional authorization to approve amendments not to exceed 20% of the original contract amount, for a total possible cost of $187,818.

DISCUSSION
Maintaining an updated Pavement Management Program (PMP) is necessary to remain eligible for SB 1 and Metro Local Return funding and to support performance-based project selection.

Senate Bill 1 (Road Maintenance and Rehabilitation Account) and Los Angeles County Metropolitan Transportation Authority (Metro) Local Return programs, including Proposition C, Measure R, and Measure M, require agencies to maintain and utilize current pavement condition data to guide project selection, demonstrate asset performance and useful life, and meet ongoing reporting and accountability requirements.

The Pavement Management Program (PMP) is a critical planning tool used to guide the maintenance and rehabilitation of the City’s roadway network. The PMP update includes an assessment of current pavement conditions, forecasts future deterioration, and evaluates funding scenarios to inform cost-effective maintenance strategies. The PMP is typically updated on a triennial basis and incorporates field inspections to support long-term pavement preservation. This effort supports the City Council’s Strategic Plan Goal of Resilient Infrastructure, as it will serve as the foundation for prioritizing street projects within the City’s Capital Improvement Program.

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Agenda Packet - May 4, 2026
Approval of a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program Update., Page 2

The City is responsible for the operation, repair, and maintenance of approximately 220 lane miles of roadways, including arterials, collectors, and local streets, as well as approximately 20 lane miles of public alleyways. The City last updated its Pavement Management Program (PMP) in 2023. The PMP requires the City to maintain a comprehensive inventory of its roadway network, identify segments in need of rehabilitation or replacement, and develop associated cost estimates.

Pavement condition is evaluated using the Pavement Condition Index (PCI), which rates pavement on a scale of 0 to 100, where 86–100 is Very Good, 75–85 is Good, 60–74 is Fair, 41–59 is Poor, and 0–40 is Very Poor. Maintaining current pavement condition data enables the City to prioritize roadway improvements based on objective criteria, maximize the effectiveness of limited funding, and ensure continued eligibility for state and regional funding sources.

On October 27, 2025, a Request for Proposals (RFP) for Pavement Condition Evaluation and Pavement Management Program Update was formally issued on the City’s electronic bidding platform, PlanetBids. A total of four (4) proposals were submitted in response to the City's RFP. City staff conducted a thorough evaluation of these proposals based on the criteria outlined in the RFP, including qualifications and experience, thoroughness and understanding of the project, PCI comparability, communications, timeline/methodology, and cost (see Table 1).

The evaluation process followed a consistent scoring rubric aligned with the weighted criteria established in the RFP. Following the review of written proposals, all four firms were invited to participate in in-person interviews held on February 10, 2026, where an evaluation panel, consisting of two Public Works staff and the City Engineer, had the opportunity to further assess each firm's approach, qualifications, and ability to meet the City's needs.

Table 1: Evaluation Criteria and Weights
Evaluation Criteria Weight
Qualifications and Experience 20%
Thoroughness and Understanding of the
Project
30%
PCI Comparability, Risk, and Data
Defensibility
15%
Communication and Stakeholder
Engagement
10%
Timeline and Methodology 10%
Cost Proposal 15%

All proposals met minimum qualifications and were evaluated by qualified subject matter experts. Cost proposals were reviewed as part of the overall evaluation to ensure the focus during interviews remained on qualifications and suitability for the contract.

The total score for each proposer was calculated by averaging the panelists’ scores across all

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Agenda Packet - May 4, 2026
Approval of a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program Update., Page 3

evaluation criteria and applying the established weighting (see Table 2). Based on this process, Tiger Eye Engineering LLC received the highest composite score and was determined to be the most qualified and responsive proposer. The firm demonstrated strong qualifications, a clear understanding of the project scope, and a comprehensive approach to quality assurance and data accuracy. Their methodology, schedule, and cost proposal of $156,516 were evaluated as providing the best overall value to the City, particularly given the use of advanced data collection technologies and the long-term benefits to pavement management and investment decision-making.

Table 2: Proposal Evaluation Results
Proposer Average
Score
Rank
Tiger Eye Engineering LLC. 4.95 1
QES 4.65 2
Michael Baker International 4.40 3
Niricson 2.70 4

All proposers were evaluated using the criteria and weighting established in the RFP, and no protests were received. Therefore, staff recommends awarding a professional services agreement to Tiger Eye Engineering LLC, based on their top-ranking proposal and proven ability to meet the City's needs. The selection process was conducted in accordance with the RFP criteria, with all necessary due diligence performed to ensure fairness and transparency.

The scope of work includes assessment of arterial, collector, and local streets, as well as alleyways and a sidewalk conditions assessment; network segmentation and Pavement Condition Index updates; maintenance and rehabilitation strategy recommendations; forecasted maintenance planning; and pavement software support. New to this year's PMP update is the inclusion of pavement roughness index, structural analysis, use of Lidar and Artificial Intelligence-based detection technology, and a sidewalk conditions assessments, which were not conducted as part of past PMP updates. The consultant anticipates completing the report in 6-8 months from issuance of Notice to Proceed.

FISCAL ANALYSIS
There is no impact to the General Fund. Sufficient funding for the PMP Update is included in the adopted Fiscal Year 2025–26 budget within the Annual Pavement Management Program (CIP No. ST-AN), which is funded with a combination of state Gas Tax, SB1 Road Maintenance and Rehabilitation Program, and Metro Measures R and M Local Return funds.

ENVIRONMENTAL ANALYSIS
The proposed agreement is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to State CEQA Guidelines Section 15306 (Information Collection), as the scope of work consists of data collection, condition assessment, and planning activities that will not result in a direct or reasonably foreseeable physical impact on the environment.

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Agenda Packet - May 4, 2026
Approval of a Professional Services Agreement with Tiger Eye Engineering LLC for Citywide Pavement Condition Evaluation and Pavement Management Program Update., Page 4

LEGAL REVIEW
The proposed Professional Services Agreement was approved as to form by the City Attorney.

ATTACHMENTS

1. Tiger Eye Engineering PSA & Cost Proposal

Report Prepared By: Coordinated with:

Nicole Houston, Senior Management Analyst Cody Howing, PE, City Engineer Ramiro Nunez, Maintenance Manager

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Agenda Packet - May 4, 2026
1 Tiger Eye Engineering LLC.

Rev. 7-2024

CITY OF LA VERNE

PROFESSIONAL SERVICES AGREEMENT
WITH
TIGER EYE ENGINEERING LLC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 21ST day of April 2026 (“Effective Date”), by and between the CITY OF LA VERNE, a municipal corporation (“City”), and TIGER EYE ENGINEERING LLC, a Missouri limited liability company with its principal place of business at 1601 S. Providence Road, 119D, Columbia, Missouri, 65211 (“Consultant”).

RECITALS

A. City proposes to utilize the services of Consultant as an independent contractor to provide pavement condition evaluation services and update the City’s Pavement Management Program, as more fully described herein; and

B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and

D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

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Agenda Packet - May 4, 2026
2 Tiger Eye Engineering LLC.

Rev. 7-2024

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to harassment, workplace violence, discrimination, minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the cost proposal set

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Agenda Packet - May 4, 2026
3 Tiger Eye Engineering LLC.

Rev. 7-2024

forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Cost Proposal”).

Consultant’s total compensation shall not exceed One Hundred Fifty-Six Thousand, Five Hundred Sixteen Dollars ($156,516.00).

Consultant hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Consultant anticipates and that Consultant shall not be entitled to additional compensation therefor.

Agency may request, in writing, changes in the Scope of Services. Any changes in the Scope of Services mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

2.2. Amended or Additional Services. Vendor shall not receive compensation for any services provided outside the scope of services specified in the Vendor’s Proposal unless the City Manager, or designee, prior to Vendor performing the additional services, approves such additional services or expenditures in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are void and unenforceable. City may request, in writing, changes in the Scope of Services. Any changes mutually agreed upon by the parties, and any increase or decrease in compensation, shall be incorporated by written amendments to this Agreement.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed and completed within the terms of this Agreement. The Project Schedule shall b mutually agreed upon by the parties within fifiteen (15) days of the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences

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a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of twelve (12) months, ending on April 6, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope

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of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:

(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.

Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(a) Additional insureds: “The City of La Verne and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of La Verne, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of

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La Verne shall be excess and not contributing with the insurance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne, its officers, officials, agents, employees, and volunteers.

(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.6. Excess Coverage. To the extent that Contractor maintains any insurance coverage(s) in amounts or types which are not expressly called out in this Agreement, such additional coverage(s) shall be deemed to be required by this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with

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Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Tiger Eye Engineering LLC.
1601 S. Providence Road, 119D
Columbia, MO 65211
City of La Verne
3660 D Street
La Verne, CA 91750

Tel: (217) 369-8370 Tel: (909) 596-8741
Attn: Hamad Majidifard Attn: Ramiro Nunez

Courtesy copy to:

City of La Verne
3660 D Street
La Verne, CA 91750
Attn: Finance Dept. | Purchasing

6.5. Drug-Free Workplace Policy. Consultant shall provide a drug-free workplace by by complying with all provisions set forth in the United States Drug-Free Workplace Act of 1988, 41 U.S.C. Section 701, et seq. Consultant’s failure to conform to these requirements shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign,

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transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

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Consultant’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City.

The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Consultant shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.

6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to,

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computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000, et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.21. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

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6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.24. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

[Signatures appear on following page.]

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IN WITNESS WHEREOF , the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
Hamad Majidifard
Project Manager

CITY OF LA VERNE

__________________________________ Date: __________________________ Ken Domer
City Manager

ATTEST:

__________________________________
Debra Fritz
Deputy City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Christy Lopez
Finance Director

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REQUEST FOR PROPOSALS (RFP)

Pavement Condition Evaluation and
Pavement Management Program Update

PROPOSALS MUST BE RECEIVED BY
5:00 PM on
Friday, November 21, 2025

City of La Verne
3660 “D” Street
La Verne, CA 91750

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CITY Of

LAVERNE

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RFP Issue Date: October 27, 2025
Proposal Name: Pavement Condition Evaluation and Pavement Management Program Update

Proposal Due Date: Friday, November 21, 2025, by 5:00 PM Questions: Please direct any questions or concerns to PlanetBids by 5:00 PM on Friday, October 31, 2025. Only questions with “RFP - Pavement Condition Evaluation and Pavement
Management Program Update” in the subject line will be
accepted. Answers to submitted questions will be posted on the Planet Bids portal.

Proposal Submitted To: Proposals must be submitted electronically for the exact item(s) requested in the RFP speciÞcations. Proposals
must be submitted through Planet Bids at:
https://pbsystem.planetbids.com/portal/45040/portal-home

Due Date and Delivery:

Proposals are to be submitted via PlanetBids. Proposals must be for the entire scope of services outlined in this RFP . Incomplete proposals will not be considered. The electronic bid system will close exactly at the date and time set forth in this RFP , Friday, November 21, 2025 by 5:00 PM. All applicable forms required to be completed per the RFP shall be submitted electronically prior to the RFP deadline. Hard copies will not be accepted. It is the Proposer’s sole responsibility to ensure that their proposal is received as speciÞed. Proposals may be submitted earlier than the date(s) and time(s) indicated.

Proposals must be submitted through Planet Bids at:
https://pbsystem.planetbids.com/portal/45040/portal-home

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TABLE OF CONTENTS

SECTION I: GENERAL INFORMATION 4
A. BACKGROUND 4
B. OBJECTIVE 4
SECTION II: SCOPE OF WORK 5
SECTION III: PROPOSAL SUBMITTAL REQUIREMENTS 5
A. TENTATIVE SCHEDULE OF EVENTS 5
B. SUBMISSION OF PROPOSALS 6
SECTION IV: PROPOSAL EVALUATION 7
SECTION V: GENERAL TERMS AND CONDITIONS 8
SECTION VI: ENCLOSURES 10

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

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SECTION I: GENERAL INFORMATION

A. BACKGROUND
The City of La Verne is located along the foothills of the San Gabriel and Pomona Valleys. La Verne was founded in 1887 and incorporated in 1906, is approximately 35 miles east of Los Angeles, and has a population of over 32,000. The City maintains a council-manager form of government in which the City Council develops and establishes ordinances and policies in the best interest of its citizens.

The City owns and maintains an extensive transportation network that includes approximately 100 miles of roadways, 165 miles of sidewalks, and 100 miles of alleyways. Maintaining these assets is critical for safety, accessibility, and mobility. In order to preserve this infrastructure and make sound investment decisions, the City uses a Pavement Management Program (PMP) to track condition data, prioritize improvements, and identify funding strategies.

The current PMP requires an update to incorporate new condition assessments, reflect emerging needs such as sidewalk accessibility and alleyway performance, and provide a data-driven Þve-year plan. This effort will serve as an educational tool for decision- makers and the community, with updates presented to the Active Transportation & Infrastructure Commission and through a special City Council and community study session.

B. OBJECTIVE
The City of La Verne is seeking a qualiÞed Þrm to perform pavement, sidewalk, and alleyway condition assessments, update the Pavement Condition Index (PCI), and prepare a revised PMP with a prioritized Þve-year plan and Þnancial strategy. The work shall include Geographic Information System (GIS) data collection, predictive modeling, Life-Cycle Cost Analysis (LCCA), and support for public engagement.

The successful proposer will provide accurate data, transparent reporting, and practical strategies to optimize roadway and pedestrian infrastructure management, while ensuring compliance with safety, environmental, and risk management requirements.

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SECTION II: SCOPE OF WORK
Project tasks shall include, but are not necessarily limited to, those items noted below.

Proposers should include any recommended additional tasks they believe are required to meet the objectives deÞned above and the reasoning behind such an approach.

 Condition surveys of pavement, sidewalks, and alleyways in accordance with American Society for Testing and Materials (ASTM) D6433 and related standards.  Collection of PCI, International Roughness Index (IRI), and Americans with Disabilities Act (ADA) compliance data, with structural testing where required.  Delivery of GIS-compatible datasets with photographic documentation.  Updates to the PMP with deterioration modeling, LCCA, prioritized project lists, and a Þve-year Þnancial plan.
 Presentations to the Active Transportation & Infrastructure Commission, City Council, and the community.
 Preparation of a Safety Plan, Data Security Plan, and compliance with environmental regulations.
 Incident reporting within 24 hours and full Quality Assurance/Quality Control (QA/QC) documentation.

SECTION III: PROPOSAL SUBMITTAL REQUIREMENTS

A. TENTATIVE SCHEDULE OF EVENTS
The following is a tentative schedule of this entire RFP process. While the City will attempt to apply the necessary resources to maintain this schedule, the following dates are merely projections, and the City reserves the right to modify this schedule as needed to accommodate the completion of this RFP process. The following is a tentative timeline for the evaluation and RFP selection procedure.

RFP Issued Monday, October 27, 2025
Deadline for Written Questions Friday, October 31, 2025 Response to Questions Friday, November 7, 2025
Proposal Submittal Deadline Friday, November 21, 2025
Review of Proposals
Interviews
November 2025
December 2025
Council Review and Approval January 5, 2025
Contract Start Date January 2025

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

6 Rev. 7-2024

B. SUBMISSION OF PROPOSALS

The Proposal shall include the following:

1. Cover Letter
i. Maximum of two (2) pages
ii. Address to Nicole Houston, Senior Management Analyst

2. Executive Summary
i. In a brief narrative, describe the proposed solution by setting forth the overall approach and plans to meet the requirements of the RFP .

The intent of this narrative is to convey to the City that the Þrm understands the objective of the requested service, the nature of the work, and the level of effort necessary to successfully provide the deÞned services. The narrative should stipulate how the Þrm’s approach and plans to provide the services are appropriate to the tasks involved.

3. Scope of Work
i. Describe the Þrm’s approach to managing the project, including an implementation plan that describes in detail the speciÞc plans to manage, control, and supervise the project to ensure satisfactory provision of services.
ii. Provide a project timeline designed to meet the requirements of the City, as well as scheduling and control methodology that will be used to ensure the schedule will be met. The timeline should include key milestone dates and a detailed description of key project steps. iii. Provide a description of the implementation plan considerations, including estimated time frames and deliverables for various stages of the project.
iv. Detailed description of the speciÞc tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks speciÞed in the Scope of Work. v. Provide a detailed description and/or examples of your quality control procedures that ensures all work products delivered to the City (i.e., drafts and Þnal versions) are of high-quality, and accurate, and have been thoroughly reviewed prior to delivery to the City. vi. Provide examples of recent reports the Þrm has prepared for similar agencies that allows for review of the draft/services in a reasonable time frame. The reports should be uniform, professional, and easy to understand. The reports should provide summary level information that includes (but not limited to variance analysis), summary of costs to be allocated and collected by Fund, Department, and or function, and the ability to drill down into varying levels of detail, if so desired.

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

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Reports shall also include a summary of all inputs and costs to be allocated that can be used to easily verify the accuracy of the plan. vii. Include in the cost proposal the rate for additional meetings, if needed.
viii. Cost proposal should be all-inclusive to include travel costs and administrative tasks.

4. References
i. Provide at least three (3) references, past and present, of similar size agencies in California using the same service being proposed and indicate the scope of work, date, and the name, email address, and telephone number of the client contact. The reference information should include the role your team member had in the work.

5. Required Statements
i. A statement that all charges for services will be a “Not-To-Exceed” fee, as submitted with and made part of said consultant’s quote. ii. A copy of the consultant’s hourly rate schedule and a written statement that said hourly rate schedule is part of the consultant’s quote for use in invoicing for progress payments and for extra work incurred that is not part of this RFP .
iii. A written statement by the consultant that all federal laws and regulations shall be adhered to notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to. iv. A written statement by the consultant shall allow all authorized federal, state, county, and the City ofÞcials access to place of work, books, documents, papers, Þscal, payroll materials, and other relevant contract records pertinent to this project. All relevant records shall be retained for at least three (3) years. v. A written statement that the consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.
vi. A written statement that the consultant shall comply with the California Labor Code, pursuant to said regulations entitled: Federal Labor Standards provisions; Federal Prevailing Wage Decision; and State of California Prevailing Wage Rates, respectively.

SECTION IV: PROPOSAL EVALUATION
Proposals will be evaluated on the basis of the response to all provisions of this RFP . Since this solicitation is an RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The City may use some or all of the following criteria and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

8 Rev. 7-2024

indicate their relative importance. The City reserves the right to modify the evaluation criteria and percentage of the score as deemed appropriate prior to the commencement of evaluation. The City reserves the right to hold interviews with some and/or all of the proposers as part of the proposal evaluation process. Should the City determine an interview is required, the Consultant shall ensure the key Project Team Members participate in the interview.

Potential Proposal Evaluation Criteria
Evaluation Criteria Percentage
QualiÞcations/Experience/References 20%
Thoroughness & Understanding of the
Project 20%
Safety, Risk Management &
Environmental Compliance 20%
Public Engagement 10%
Timeline & Methodology 10%
Cost of Services 20%
Total 100%

SECTION V: GENERAL TERMS AND CONDITIONS

1. Read all Instructions . Please read the entire RFP and all enclosures before preparing your proposal.

2. Proposal Costs. Costs for developing proposals are entirely the responsibility of the proposer and shall not be charged to the City. The consultant shall provide all necessary personnel, instruments, equipment, and materials to perform the described services.

3. Proposal Becomes City Property . The RFP and all materials submitted in response to this RFP will become property of the City. After award of the contract, all proposals submitted will be subject to disclosure under the California Public Records Act (CPRA); any trade secrets must be segregated and marked as such to be considered for any trade secret exemption under the CPRA.

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4. Selection of Vendor. The selection of a vendor will be memorialized in the form of a City Agreement (See Section VI – Enclosures), authorized by approval of the City Council, and signed by both parties.

Once a vendor is selected, the Agreement with that vendor must still be negotiated and submitted to the City Council for approval, and there is no contractual agreement between the selected vendor unless and until the City Council accepts and signs the Agreement.

5. Insurance. The City of La Verne requires a certiÞcate of insurance prior to the commencement of any work. Upon successful selection, the consultant has three (3) business days to provide the certiÞcate of insurance to the City in compliance with the Standard City Agreement. The required insurance coverage includes:
 Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate, naming the City as Additional Insured.
 Automobile Liability: $1,000,000 combined single limit.  Workers’ Compensation: Statutory limits; Employer’s Liability $1,000,000.  Professional Liability (Errors & Omissions): $1,000,000 per claim / $2,000,000 aggregate.
 Cyber Liability: $1,000,000 per claim.
 Pollution Liability: $1,000,000 per claim (if applicable).

CertiÞcates must be provided prior to execution and upon renewal. All policies shall be primary and non-contributory, with a waiver of subrogation in favor of the City.

The consultant shall provide 30 days’ notice of cancellation or material change.

IndemniÞcation. The consultant shall indemnify, defend, and hold harmless the City of La Verne, its ofÞcers, employees, and agents from and against any and all claims, damages, losses, and expenses (including attorney’s fees) arising out of or resulting from the performance of services under this contract, except to the extent caused by the sole negligence or willful misconduct of the City.

6. Incomplete Proposals May be Rejected . If a Proposer fails to satisfy any of the requirements identiÞed in this RFP , the Proposer may be considered non- responsive and the proposal may be rejected. The City reserves the right to accept or reject any or all proposals or to waive any defects or irregularities in the proposals or selection process.

7. Responsible Representatives . The consultant shall assign a responsible representative and an alternate to perform the assigned tasks. Both staff members shall be identiÞed in the proposal. The consultant’s representative will be responsible for all duties from contract negotiations through project completion. If the primary representative is unable to continue with the project, then the alternate representative will become the primary representative. Any other changes in

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

10 Rev. 7-2024

responsible representative must be approved, in advance, by the City. The City will have the right to reject other proposed changes in personnel and may consider any other changes in responsible personnel a breach of contract

8. City Business License – The selected proposer shall be required to obtain a City of La Verne Business License prior to commencing any work in La Verne.

9. Locality Preference. The City of La Verne reserves the right to have preference towards local bidders.

SECTION VI: ENCLOSURES
Exhibit A Scope of Work
Exhibit B Cost Proposal
Exhibit C Project Schedule
Exhibit D Sample City Agreement

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

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Exhibit A: Scope of Work
The consultant shall furnish all labor, materials, tools, equipment, and incidentals necessary to perform pavement condition evaluation services and update the City of La Verne’s Pavement Management Program (PMP).

Services shall include, but are not necessarily limited to, the following:

1. Pavement, Sidewalk, and Alleyway Condition Surveys
 Perform pavement surveys in accordance with ASTM D6433 (PCI).  Document pavement distresses (cracking, rutting, raveling, potholing, etc.) by severity and extent.
 Conduct sidewalk condition surveys, identifying hazards such as uplift, spalling, cracking, and ADA compliance deÞciencies. The City encourages use of automated robotic or sensor-based equipment, artiÞcial intelligence (AI) tools, and other innovative technologies that improve efÞciency, accuracy, and data consistency.
 Conduct alleyway condition assessments, evaluating surface condition, ride quality, and structural adequacy.
 Collect International Roughness Index (IRI) measurements to assess ride quality.
 Perform non-destructive structural testing (e.g., Falling Weight Deflectometer, Ground Penetrating Radar) on selected corridors.

2. Data Collection and QA/QC
 Collect GPS-referenced, GIS-compatible data, including linked photographic documentation.
 Deliver datasets in ESRI shapeÞle, geodatabase, or equivalent formats, with metadata.
 Implement and document Quality Assurance/Quality Control (QA/QC) procedures, including calibration checks, re-inspections, and inter-rater reliability.

3. Analysis and PMP Update
 Update PCI ratings and establish current condition indices for arterials, collector streets, local streets, sidewalks and alleyways to provide a comprehensive, citywide assessment of surface and structural performance.  Analyze current trends and compare them to prior assessments.  Conduct predictive deterioration modeling under multiple funding levels.  Perform life-cycle cost analysis (LCCA) to evaluate alternative treatments.  Update the PMP with a prioritized project list based on PCI, trafÞc, safety, equity, and strategic importance

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

12 Rev. 7-2024

4. Financial Planning and Risk Assessment
 Develop a Þve-year Þnancial plan with annual cost projections and funding source recommendations.
 Identify and evaluate potential local, state, and federal funding opportunities.  Provide sensitivity analysis that evaluates the impact of varying funding levels and alternative funding scenarios on Pavement Condition Index (PCI) outcomes and overall network performance.
 Include a risk assessment addressing cost escalation, funding uncertainties, and catastrophic events.

5. Commission, Council, and Community Engagement
 Present project updates to the Active Transportation & Infrastructure Commission (approximately three meetings), providing clear summaries of Þndings, methodology, and recommendations.
 Conduct a special study session for the City Council and community (approximately 3 meetings) on pavement management strategies, funding priorities, and long-term maintenance planning.
 Develop Council-ready presentation materials, maps, and summaries that clearly communicate the City’s Pavement Management Program (PMP) and illustrate the trade-offs between preventative maintenance and pavement rehabilitation or reconstruction strategies.
 Provide optional interactive GIS dashboards or web-based visualization tools to enhance transparency and public understanding of the City’s pavement condition and funding outlook.

6. Deliverables
 Pavement, Sidewalk, and Alleyway Condition Report detailing methodology, PCI, IRI, inspection Þndings, and GIS outputs).
 Updated PMP Document with prioritized project list, recommended treatments, and performance targets, by discrete roadway segments.
 Five-Year Financial Plan with cost estimates, funding sources, sensitivity analyses, and risk assessments.
 High-quality Presentation Materials (slides, maps, summaries) for City Council, Commission, and community meetings.
 Raw and Processed Data Submittals including GIS shapeÞles, photographs, metadata, inspection reports, and QA/QC documentation.
 Consultant shall maintain thorough documentation of inspections, condition assessments, QA/QC reviews, and recommendations, including rationale for treatment prioritization. Documentation must be submitted to the City upon request and will serve as part of the City’s records for risk management and claims defense.

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13 Rev. 7-2024

7. Safety and Data Security
 Prepare a Safety Plan addressing trafÞc control, PPE, and emergency protocols.  Prepare a Data Security Plan outlining secure handling, storage, and transmission of all collected data.

8. Environmental Compliance and Incident Reporting
 Comply with all federal, state, and local environmental laws.  Promptly report incidents, accidents, or claims within 24 hours of occurrence.  Maintain QA/QC documentation of calibration failures, re-inspections, and data discrepancies.

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

14 Rev. 7-2024

Exhibit B: Cost Proposal

DESCRIPTION UNIT UNIT
PRICE

Pavement Condition Survey – Local/Residential Streets Lane Mile Pavement Condition Survey – Collector Streets Lane Mile Pavement Condition Survey – Arterial Streets Lane Mile
International Roughness Index (IRI) Measurement Lane Mile Structural Testing (Falling Weight Deflectometer, GPR, or equivalent)
Test
Location

GIS Data Collection and Processing Lane Mile
Photographic Documentation Lane Mile
Pavement Condition Index (PCI) Update Lane Mile
Predictive Modeling / Life-Cycle Cost Analysis Lump Sum Pavement Management Program Update Lump Sum
Five-Year Financial Plan with Funding Strategy Lump Sum Council / Commission/ Public Presentation (including
materials) Presentation

Community Engagement Workshop / Meeting Support Meeting Interactive GIS Dashboard (Optional Service) Lump Sum
QA/QC Review and VeriÞcation Lump Sum
Emergency Response / On-Call Evaluation (if requested) Hour Specialty Equipment Rental (e.g., automated imaging
vehicles) Hour
Professional Engineering / Pavement Management Services Hour

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Pavement Condition Evaluation and Pavement Management Program Update – RFP OCTOBER 2025

15 Rev. 7-2024

Exhibit C: Project Schedule

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EXHIBIT B

CONSULTANT’S PROPOSAL

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PREPARED FOR: RESPONSE TO RFP , PAVEMENT

CONDITION EVALUATION AND PAVEMENT

MANAGEMENT PROGRAM UPDATE
SUBMITTED BY: TIGER EYE ENGINEERING LLC
NOVEMBER 21, 2025

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~

TIGER EYE
• ~ll'1EE><ING
Table of Contents

1. Cover Letter ................................ 3

2. Executive Summary .......................... 5

3. Scope of Work .............................. 5

4. References ................................ 15

5. Required Statements ........................ 22

6. Appendix: Resumes of Key Personnel .......... 23

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Agenda Packet - May 4, 2026
33 November 21, 2025
City of La Verne
Attention: Nicole Houston, Senior Management Analyst
3660 D Street
La Verne, CA 91750
Subject: Request for Proposals for Pavement Condition Evaluation and Pavement Management Program Update
Dear Mrs. Houston and the City of La Verne Selection Committee, Tiger Eye Engineering LLC (TEE) is proud to present this overview of our digital approach to the pavement data collection, analysis, and pavement management planning optimization for the road network of La Verne, CA.

TEE is an industry leader in AI-driven pavement evaluation, staffed by world-class pavement experts and machine learning specialists.

Key Differentiators
• TEE’s automated approach eliminates human bias, enhances accuracy, and streamlines decision-making with high-resolution imagery and GIS-based asset tracking.
• Our AI-based detection model can identify every category of ROW asset and pavement distress, with hyper-granular condition data and accurate distance measurements.
• Images, condition indices, and insights for the entire transportation network will be seamlessly integrated into the City’s GIS database and optimized for use by local staff.
• TEE will use our proprietary LiDAR SLAM methodology to calculate International Roughness Index (IRI) alongside PCI.
• Our pavement experts possess decades of experience delivering comprehensive pavement condition monitoring data and
technologies to municipal clients.

Our Services
Low-Profile and Efficient Data Collection: TEE’s data collection suite is designed to quickly capture a complete picture of the right-of-way conditions with 100% coverage and hyper-granular data. High-resolution cameras are utilized to capture continuous imagery, including 360° imagery, while low profile LiDAR sensors measure the surface geometry and accurately locate all right-of-way assets.

AI-Based Pavement Condition Index: Trained on over 1,000,000 expert- annotated images, TEE’s AI models detect distress type, extent, and severity according to ASTM D6433 with 100% coverage, generating highly detailed PCI ratings and distress-annotated images which can be seamlessly integrated into any GIS or asset management software.
1601 S. Providence Road, 119D
Columbia, Missouri, 65211
+1 (217) 369-8370
[email protected]
WHY TEE?
Sleek Capture Systems
AI-Driven Analysis
Elite Data Visualization

1. COVER LETTER

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TIGER EYE

ENGINEERING
4 Asset Management: TEE’s founders have decades of collective experience in pavement engineering and transportation data science, including the development of capital improvement, pavement, and sidewalk management plans. Our Engineers have successfully implemented and optimized a variety of pavement and asset management software systems for municipal clients, including PAVER, MTC’s StreetSaver™, Cartegraph, Decision Optimization Technology (DOT)™, and Lucity.

Our Partners: Atlas Technical Consultants and Pavement Technical Solutions, Inc.

Atlas Technical Consultants (Atlas) is a leading professional services firm with a nationwide footprint specializing in geotechnical engineering; special inspection and material testing, infrastructure design and modeling; environmental compliance and permitting; and program, project, and construction management. Atlas is a nationwide company, employing over 3,500 staff, including California-licensed professional and geotechnical engineers, pavement engineers, program, project, and construction managers, support personnel, certified inspectors, and testing technicians.

TEE will also partner with Pavement Technical Solutions, Inc. to complete structural testing across the project network by leveraging their fleet of Falling Weight Deflectometer (FWD) testing systems and combined 200 years of experience in pavement testing and evaluation.

Our Commitment
TEE has thoroughly examined the RFP and acknowledges the receipt of all addenda and official communications from the City regarding this RFP . Our proposal has been prepared to meet or exceed the scope of services. TEE confirms that this proposal is valid for 180 days following the due date.

In Summation
TEE is confident that our expertise and technical ability can fundamentally enhance the City’s ability to maintain and improve its road network. For additional information, please contact Hamed Majidifard, PhD, PE, TEE’s Project Manager, via the contact information listed below. Contract negotiations can be arranged with Dr. Buttlar, PE, TEE’s Contract Manager, via the contact information listed below.

Respectfully Submitted,
Hamed Majidifard, PhD, PE
Co-Founder - TEE
Project Manager, Principal Contact
[email protected]
(573) 424-3926
William G. Buttlar, PhD, PE
Co-Founder - TEE
Contract Manager
[email protected]
(217) 369-8370

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==================~ ~
5 TEE’s understanding of the project, project objectives, methodology, and approach are based on the following documents. These documents will herein be collectively referred to as the Request for Proposals (RFP):
• 2025 PMP RFP Final.pdf
Based on a review of the RFP , it is understood that the City requires a qualified engineering firm to conduct a condition assessment of city-owned assets and provide an update to the City’s current Pavement Management Program (PMP). The assessment and updates will cover 100 miles of roadways, 165 miles of sidewalks, and 100 miles of alleyways. By using an objective, consistent, and efficient survey method, the selected firm will conduct a comprehensive condition assessment of the City’s transportation assets (including structural testing and sidewalk assessment), update the City’s GIS database, complete life-cycle cost analysis (LCCA) and budget scenario modeling, and deliver a five-year PMP that summarizes the current network conditions. The selected firm will also present findings to the City Council and provide comprehensive summaries, including optional web-based visualization tools for increased transparency and community engagement.

Our team possesses the resources, experience, and technology required to meet or exceed this scope of services for the City of La Verne. By leveraging our comprehensive Automated Data Collection Suite, AI-based distress detection and asset extraction modules, and our team’s collective experience with pavement management and GIS-based asset management software systems, TEE will deliver hyper-granular data and pavement management planning tools that are optimized for use with the City’s existing systems and provide deeper insights into the overall network health.

2. EXECUTIVE SUMMARY

3. SCOPE OF WORK

3.1 Project Management and Implementation Plan
If selected, the Project Manager will schedule a remote kickoff meeting with the key staff and City staff to review the schedule, budget, project documents, project objectives, format of deliverables, and to clarify responsibility of each party. The project manager will also facilitate remote Progress Meetings at 30% Completion, 65% Completion, and 100% Completion, deliver weekly updates to the City, and contact the City Project Manager on a weekly basis to ensure visibility and clarity of the project status.

TEE’s Project Manager, Dr. Majidifard, currently maintains an office in Oakland, California. Atlas maintains six offices throughout California, three of which are located in Riverside, Whittier, and San Diego. With more than 150 staff located in Southern California, quick and efficient services are well within reach.

In addition to the kickoff meeting, the Project Manager will also facilitate technical discussions between TEE’s key staff, the City’s Project Manager, GIS Lead (if available), and other relevant staff responsible for maintaining the current PMP , GIS, and maintenance history data. The purpose of these meetings will be to ensure seamless integration of TEE’s data into existing databases and confirm the final format of all deliverables.

TEE Locations
Atlas Locations

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•
• •
• •
•
================================ ~
6 Task/Phase Description Duration Timeframe

1.Project Kickoff &
Mobilization
• Kickoff meeting with City staff
• Confirm data sources, GIS base maps, and
project schedule
• Finalize Safety and Data Security Plans
2 weeks Jan 6 - Jan 17
2026

2. Data Collection (Field
Surveys)
• Perform pavement, sidewalk, and alleyway
condition surveys per ASTM D6433
• Collect PCI, IRI, ADA data, photos, and GPS
coordinates
4 weeks
(max)
Jan 20 - Feb 14,
2026

3. QA/QC & Data
Processing
• Conduct calibration checks, verify GIS and
photographic data, correct discrepancies,
and finalize validated datasets.
2 weeks Feb 17 - Feb 28,
2026

4. Analysis & PMP Update
• Update PCI values
• Perform deterioration modeling and life-cycle
cost analysis
• Develop prioritized project lists and five-year
financial plan
4 weeks Mar 3 - Mar 28
2026

5. Draft Report & Internal
Review
• Prepare Draft Pavement , Sidewalk, and
Alleyway condition Report and updated PMP
• Submit to City for review
2 weeks Mar 31 - Apr 11,
2026

6. City Review &
Comments
• City staff review draft
• One coordination meeting to discuss
revisions
2 weeks Apr 14 - Apr 25,
2026

7. Final Report &
Deliverables
• Incorporate City comments and submit final
PMP report, five-year plan, GIS data, QA/QC
documentation, and presentation materials
2 weeks Apr 28 - May 9,
2026

8. Commission & Council
Presentations
• Present findings to Active Transportation &
Infrastructure Commission and City Council
• Support community study session
3 weeks May 12 - May
30, 2026

9. Project Close-Out
• Submit final data archive, invoices, and
documentation
1 Week Jun 2 - Jun 6,
2026

3.2 Project Timeline and Scheduling Control

3.2.1 Proposed Schedule
Summary Timeline
• Project Starts: January 6, 2026
• Data Collection Complete: February 14, 2026
• Draft PMP Submitted: April 11, 2025
• Final PMP Delivered: May 9, 2026
• Presentations Completed: May 30, 2026
• Project Closeout: June 6, 2026

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Agenda Packet - May 4, 2026
7 3.2.2 Scheduling Control and Staff Availability
All current TEE contracts have successfully moved past the project implementation phase, with comprehensive work plans and staffing levels. Therefore, the Project Manager, Dr. Majidifard, maintains the availability required to implement the proposed work plan immediately upon award of the contract. All key staff will maintain availability for the hours required to complete assigned project tasks. TEE’s project experience demonstrates that we possess the capacity and resources necessary to provide direct support and responsive communication to our local and remote customers.

3.3 Tasks and Deliverables

3.3.1 Pavement, Sidewalk, and Alleyway Condition Surveys

3.3.1.1 Pavement and Alleyway Condition Surveys
Our automated, vehicle-based survey provides a variety of advantages over manual surveys and ensures higher clarity and accuracy of data. TEE utilizes multiple high-resolution cameras, including 360° imagery, to capture hyper-granular data and create a comprehensive picture of the roadway conditions with 100% coverage in a single route. A LiDAR array will provide 3D measurements of the surface geometry and enhance our assessment of all distresses, ensure a high-accurate assessment of rutting across the network, and provide an accurate location for every asset in the right-of-way.

This sensor array will capture the measurements necessary to locate, identify, and rate every distress present on the road network in accordance with the ASTM D6433 standard. The system can be easily mounted on a variety of vehicles, and no traffic control plans or lane closures are required for our survey. An efficient routing plan will be developed to measure each centerline mile and ensure that clear imagery is captured for the entire system.

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Project Kickoff & Mob,llzatlon
Data Collec:tlon 1F1eld Surv~ys)
QA/OC & Data Proce~ng
Analysis & PMP Update
Draft Report & Internal Review
City Review 6t Comments
Final Report & Deliverab les
CommlS$10n & Council Prcsenta~ons
Project Close Out
Pavement Condition Evaluation and Pavement Management Program Update - -
.,,.,.,
,,,; .,,
Timeline
--
8 Our sensor array has been
designed to gather all data
necessary to provide PCI ratings
according to ASTM D6433 for the
entire network. TEE’s PCI and IRI
rating methodology is summarized
in Section 3.4.3.

3.3.1.2 Sidewalk
Condition Surveys
To provide a comprehensive
assessment of sidewalk conditions,
including and assessment of
tripping hazards and slope/cross-
slope, TEE will collect continuous
video and data of the entire
sidewalk network via e-bike. Our
pavement imaging system includes
high-resolution downward facing cameras, a GPS unit,
and accelerometers to capture pavement roughness.

TEE also leverages a proprietary 3D reconstruction
approach that transforms standard video footage into
high-resolution three-dimensional models of sidewalk
infrastructure.

Our sidewalk assessment system enables automated
and simultaneous assessment of cross-slope,
running slope, trip hazards, and slab-level surface
defects, offering a comprehensive solution for
sidewalk condition monitoring. We can compute cross-
slope and running slope values across each segment,
allowing us to identify areas where slope conditions
may violate accessibility standards
or present mobility challenges. The
system also enables the detection
of trip hazards by identifying abrupt
vertical displacements between
adjacent slabs. These hazards are
automatically flagged when height
differences exceed standard safety
thresholds.

Additionally, each sidewalk slab
is digitally segmented for surface
defect detection, including cracking,
spalling, displacement, and warping.

By combining geometric and surface
analysis, we can evaluate structural
integrity and prioritize maintenance
at the slab level.

The figure below provides examples of the 3D models
produced using our proprietary method. These models
form the analytical foundation for a standardized
Sidewalk Condition Index (SCI) developed by our
team, which integrates slope compliance, trip hazard
frequency, and surface condition into a single score.

This index enables agencies to systematically compare
sidewalk conditions across locations and track changes
over time.

By replacing time-consuming manual assessments
with a scalable, image-based workflow, our solution
empowers pavement managers to make data-driven
decisions with greater speed, consistency, and spatial
coverage.

Figure 1: Examples of TEE Data Collection Devices
Figure 2: 3D Point Cloud of Sidewalk Extracted from Continuous Video

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TIGER EYE

E NGIINEE RI NO
9 Figure 3: Example of TEE E-bike Data Collection
System
Figure 4: AI-Based Distress-Annotated Sidewalk Imagery

3.3.1.3 Structural Testing
Structural evaluation is a critical component of modern pavement management systems (PMS), enabling transportation agencies to assess the load-bearing capacity of pavement structures and identify latent subsurface deficiencies that are not evident through visual inspection alone.

The Falling Weight Deflectometer (FWD) remains the industry standard for non-destructive structural evaluation. It simulates the impact of wheel loads and records deflections at multiple offsets, allowing for in-depth analysis of each pavement layer.

The FWD testing enables agencies to identify issues in the subgrade, sub-base, and base layers, in addition to the surface layer, providing a comprehensive view of pavement health.

Historically, calculating structural indices requires accurate pavement layer thicknesses measurement obtained with coring or ground penetrating radar (GPR). To address this challenge, TEE has developed a proprietary tool called Smart Structural Measurement (SSMTM). This tool estimates effective structural number (SNeff) without requiring pavement thickness data, eliminating the need for GPR or coring. By accurately calculating SNeff, agencies gain insight into pavement structural capacity and can design pavement thickness for reconstruction or overlay.

Another critical application of structural testing is in optimizing pavement management decisions. The decision matrix below—originally proposed by the Virginia Department of Transportation (VDOT)—illustrates the importance of combining structural assessments with surface condition indices such as PCI (Pavement Condition Index) or PCR (Pavement Condition Rating).

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10 Relying on surface condition alone can lead to suboptimal decisions. For instance, a PMS might recommend full reconstruction (RC) when the PCI is very low (e.g., near 0). However, structural testing might reveal that the pavement structure is still sound, and corrective maintenance (CM) would be sufficient.

By integrating both surface and structural evaluations, agencies can apply the right treatment at the right time in and the right location, fulfilling the promise of holistic pavement management.

Deflection testing is performed using an FWD, in accordance with ASTM D4694-09 (2020) standards for paved roadways. The TEE team can conduct a structural assessment of all designated roadways as part of the pavement condition survey. Deflection testing is usually completed at least once in each direction in every street segment (every 300 - 500 feet) along the outside lanes of the roadway. A series of geophones records deflection readings for each section of pavement tested. These readings are used to determine the pavement strength, load transfer capabilities, and identify properties of the base and sub-grade. By using this data-driven approach, maintenance and rehabilitation efforts are more accurately targeted, enhancing the overall efficiency of your pavement management program
Figure 5: PTS’ Mobile PWD Testing System
Figure 6: Example Structural Testing Decision Matrix (credit; K. Chowdhury and B. Diefenderfer, Virginia Transportation Research Council

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Agenda Packet - May 4, 2026
Surface Condition
Recomme ndation
ON
ON
ON
PM
CM
CM
CM
St ructural Condition Recommendation
PM CM
ON ON
PM ON
CM CM
CM
CM

TIGER EYE

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11 Field Survey Parameters
Ideally, FWD testing should be conducted in the
right-most through lanes in each direction with 100%
coverage of the test network, at 500-foot intervals,
ensuring sufficient resolution for accuracy. FWD
testing will consist of 2 repeated loads, each at 9,000 lb, for all flexible pavement segments.

3.2.2 Data Collection and QA/QC
TEE performs daily checks during data collection to
verify that the collected imagery and measurements
are accurately cross-referenced with the existing
shapefile and will examine any significant discrepancy
between existing location or measurement data. Any
deviations that cannot be justified will be added to a
punch-list to be resurveyed. TEE’s Project Manager and Engineers will review raw and processed data to confirm that all data adheres to the City’s existing segment organization. In addition to database verification, TEE’s Engineers will perform frequent quality control and assurance checks throughout data collection and condition rating tasks.

Our Machine Learning (ML) models have been trained on the ASTM D6433 PCI distress types for concrete and asphalt, and we have the flexibility to incorporate additional distresses based on client requirements. Our AI has also been trained to classify non-ASTM road features to delineate those features from actual pavement distresses.

This includes manhole covers, utility caps, oil stains, leaves and other vegetation, etc.

By incorporating feedback from our pavement experts and the City, we guarantee that each stage of our analysis will produce extremely accurate ratings and deliverables. Below is an example of the local training tasks and workflow:

Image Review: Perform a 10% random sampling of images to evaluate detection accuracy and the calculated PCI, verified by TEE pavement engineers.

Reannotation: Reannotate images identified with false positives or false negatives using our annotation tool (CVAT) and TEE pavement engineers.

Model Retraining: Retrain the machine learning model with the updated annotations from TEE sample datasets (exclude CDOT data).

Inference Run: Apply the updated inference
models to the entire dataset.

Client Release: Deliver the processed data
to the client via the dashboard.

Client Feedback: Conduct a final review with
the client, and retrain the model if feedback
indicates dissatisfaction.

Figure 7: Local Training, Distresses and Assets

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Agenda Packet - May 4, 2026
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12 Figure 8: Example of Flexible and Rigid Pavement Distress Detected in Jefferson City, MO

3.3.3 Analysis and PMP Update
TEE’s AI distress detection system has been optimized to produce accurate and repeatable distress identifications and PCI ratings. In the following figures, samples of detections from 40 distinct distress types on both flexible and rigid pavement are displayed. The AI models have annotated the images, based on extensive model training conducted over the past 5 years using more than 1,000,000 expert-annotated images.

The system has been trained to produce ratings that are consistent with the ASTM D6433 Standard. All distress identifications and PCI ratings are subject to automated and manual quality control checks under the supervision of a Professional Engineer.

Block Cracking
PCI=60
Fair
Severe Fatigue Cracking
PCI=35
Very Poor

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Agenda Packet - May 4, 2026
--·
13 Figure 9: Deducted Values Curves and PCI Scales
Internation Roughness Index (IRI) ratings for the entire network can be calculated using TEE’s agile LiDAR system.

The solid‐state LiDAR, with its unique non‐repetitive scanning pattern, produces dense, high‐resolution point clouds while its integrated IMU continuously records platform motion. By synchronously feeding these raw laser returns and inertial measurements into a real‐time SLAM (Simultaneous Localization and Mapping) pipeline, the system simultaneously registers successive scans into a globally consistent, motion‐compensated 3D map of the pavement surface. From this reconstructed local map, the longitudinal profile is automatically extracted along the wheel path by selecting the appropriate point clouds corresponding to the vehicle’s tire trajectories.

The extracted longitudinal profile is subsequently analyzed using a quarter‐car dynamic model, which incorporates both sprung and unsprung mass dynamics to emulate the pavement undulation measurements typically obtained by conventional profiling equipment. By evaluating the resulting displacement time series, the International Roughness Index (IRI) is directly derived from the LiDAR‐based point cloud data, providing a continuous, high‐resolution quantification of road smoothness without the need for traditional mechanical profilers. Tiger Eye’s accelerometer and machine learning system has been calibrated and validated against roughness captured by MoDOT’s Class 1 Inertial Profiler and meets the guidelines for ASTM E-950 Class 1. The system has been designed for accuracy at differing speeds and road classes. These ratings will be included in all final deliverables alongside the PCI ratings and distress imagery.

TEE will validate all data (consisting of our survey results and GIS updates combined with the existing data and work history from each network) to confirm adherence to the existing organization schema and ensure the immediate accessibility and usability of our condition indices, GIS layers, and visualization dashboards. Our data is system agnostic and is designed to be effortlessly leveraged by any GIS or asset management system, including MyRoads

3.3.4 Financial Planning and Risk Assessment
The primary objective of TEE’s pavement management planning is to deliver cost-effective maintenance and rehabilitation programs that make the best use of available resources while extending the overall service life of the roadway network. This is achieved through an optimization process that evaluates different treatment strategies, budgets, and timing scenarios to determine the most effective course of action.

Figure 10: IRI via LiDAR

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Agenda Packet - May 4, 2026
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14 TEE will leverage our decades of experience
in pavement materials testing and research to
produce highly-accurate PCI forecasts based
on an analysis of the historical and current
data. TEE will then collaborate with the City
to document all available treatment options
and cost estimates to develop a 5-year
maintenance and rehabilitation plan.

Our pavement management team will evaluate
multiple rehabilitation and maintenance
scenarios by considering current budgetary
constraints, network performance objectives,
and long-term investment goals. These scenarios will allow agencies to compare trade-offs between cost, performance, and risk, enabling them to select a strategy that maximizes roadway condition improvements while staying within financial limitations. Example scenarios include:
• Annual funding required to maintain current
pavement conditions.
• Annual funding required to maintain the current
network backlog.
• Minimum funding level required to avoid falling
below control PCI limit.
• Minimum funding level required to avoid falling
below control backlog limit.
• Future network performance predictions, including
the network average PCI and segment level PCI.
• Strategic rehabilitation and treatment
recommendations per current budget.

Ultimately, the condition ratings, unit costs, treatments, decision trees triggers, performance models, budget
scenarios, prioritization rules, and PCI targets will be seamlessly integrated into the City’s GIS system, MyRoads database, and PMP . By optimizing the City’s pavement management framework with hyper-granular data and advanced analytics, TEE will empower City staff to generate defensible work plans and prioritize maintenance investments based on field-validated performance insights.

As part of the PMP , TEE will prepare a comprehensive, multi-year Sidewalk & ADA Management Plan to guide maintenance, replacement, and accessibility improvements. The primary goal of sidewalk asset management is to deliver a systematic, cost-efficient program that enhances pedestrian safety, extends the service life of sidewalk infrastructure, and achieves ADA compliance in a practical, phased manner The analysis will be integrated into an asset management framework capable of storing condition data, deterioration models, and ADA compliance triggers, producing a prioritized multi-year capital improvement program. Using this structured approach, decision- makers can balance funding, safety, and compliance goals with confidence.

3.4 Cost Proposal
A cost proposal has been included in a separate document. This cost proposal is inclusive of all travel and administrative costs and is based on the fully-burdened rates for every contributing staff member.

Figure 12: Example PMP Scenario Figure: Capital Expenditure by Treatment Type
$0.00
$5,000,000.00
$10,000,000.00
$15,000,000.00
$20,000,000.00
$25,000,000.00
Year 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 Scenario 1 Scenario 2 Scenario 3
Figure 11: Example PMP Scenario Figure:

Comparison: Deficit Projection over a 12-Year
Horizon

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■ Crack_Seal ing ■ Widening ■ HMA- Enh2Surf ■ HMA·Ol.'ly ■ HMA4 20vty ■ HMA-FOR & 20vly ■ Re-Grevetllng (100 mm or4 In)
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2025 2026 2027 2026 2029 2030 2031 2032 2033 2034 2035 2036 I I . lh I
15 4.1 References

4. REFERENCES AND EXPERIENCE
Client Name Project Name Contact Information Address
City of Thornton, CO Road Data Collection and
Asset Management (10
Year Contract)
Richard Nickson
• (720) 977-6274
• richard.nickson@
thorntonco.gov
9500 Civic Center Driive,
Thornton, CO 80229
City of Jefferson City,
MO
Road and Asset Condition
Assessment
Buster Schrage
• (573) 634-6436
• bschrange@
jeffersoncitymo.gov
320 E McCarty Street,
Jefferson City, MO 65101
County of Macon, IL County Road Condition
Assessment
Craig Shonkwiler
• (217) 424-1404
• cshonkwiler@highway.
co.macon.il.us
2405 N. Woodford Street,
Decatur, IL 62526-4704
City of Topeka, KS MTPO Updated Pedestrian
Master Plan
Carlton Scroggins
• (785) 368-3014
• mgr.scroggins@topeka.
org
215 SE 7th Street, Topeka,
KS 66603
City of Galesburg, IL Road, Sidewalk, and
Asset Data Collection and
Management
Aaron Gavin
• (309) 345-3625
• [email protected].
il.us
55 W. Tompkins Street,
Galesburg, IL 61402

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Agenda Packet - May 4, 2026
16 4.2 Relevant Project Experience Narratives

CITY AND COUNTY OF HONOLULU, HAWAII - ROAD AND

ASSET DATA COLLECTION
As a subconsultant to AECOM, TEE completed the data collection for a comprehensive pavement and asset assessment for 1,800 lane miles of City and County-owned roads across the island of Oahu, Hawaii. TEE’s automated data collection suite was used to capture high-resolution imagery (including continuous, 360° video), LiDAR surface geometry and rutting data, and other sensor data across the transportation infrastructure network (100% coverage).

The collected data was then processed through TEE’s industry-leading machine learning-based AI system, which identified the type, extent, and severity of over 40 distress types and computed the Pavement Condition Index (PCI) across the City and County’s pavement network.

The camera and sensor configuration of TEE’s automated data collection suite ensured that high-resolution imagery and accurate location data for all classes of assets were captured alongside the pavement condition data. TEE collected comprehensive data for all assets to ensure that condition data for all asset classes, including curb-and-gutter and ADA ramps across the entire network, can be extracted from the survey data. Once extracted, the asset inventories and condition indices will be integrated into all software systems and viewable alongside PCI and pavement distress imagery. Pavement and asset data was collected simultaneously, and the survey was completed ahead of schedule with a single data collection vehicle.

The condition and location data, including
high resolution images and 360⁰ imagery,
is currently being integrated into TEE’s data
visualization dashboard. Individual distress
identifications, superimposed on downward-
facing pavement imagery, will be viewable
by all stakeholders across the island via an
intuitive, web-based user interface. The data
will also be exported in Esri-based formats
to the City and County’s GIS and pavement
management systems. As the project
progresses, TEE’s hyper-granular data will
enable the City and County to develop a
highly optimized pavement management
plan with highly efficient repair-targeting and
resource allocation.

CLIENT CONTACT
Abbas S. Kachwalla
(217) 281-2550
[email protected]

CLIENT ADDRESS
1151 Punchbowl Street #426,
Honolulu, HI 96813

YEAR OF COMPLETION
Ongoing

CONTRACT VALUE
$304,000
TEE Services Completed on
Time and Within Budget

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17 CITY OF THORNTON - CO, ROAD DATA COLLECTION

AND ASSET MANAGEMENT
In 2024, TEE completed
pavement assessment
and asset management
software optimization
services for Thornton’s
421 centerline miles of
municipal roads. TEE
tracked street-level
imagery, assets, and GPS
data points through a
high-resolution camera
to show distress severity
and the extent to which
the pavement has been compromised. The distress identification was based on the recommended Pavement Conditions Index (“PCI”). As part of the overall pavement condition assessment, TEE provided a condition for each segment and a network pavement distribution. TEE delivered high resolution street- level images/videos for full pavement network. A GIS database and layers for the pavement segments collected, including ArcGIS shapefiles matching the City’s existing road segments, was delivered to the City.

The collected data was visualized through a data dashboard, allowing for spatial interpretation and the ability to view individual distress identifications superimposed on downward facing imagery, along with simultaneous access to 360° imagery. Finally,
the data was exported in Esri-
based formats to Hanson’s
Decision Optimization Technology
(DOT)TM asset management
optimization software. The
collaborative solution provided by
Tiger Eye Engineering and Hanson
Professional Services will enable
the City of Thornton to make
data-driven decisions for the next
decade.

CLIENT CONTACT
Richard Nickson
(720) 977-6274
[email protected]

CLIENT ADDRESS
9500 Civic Center Drive, Thornton,
CO 80229

YEAR OF COMPLETION
Ongoing

CONTRACT VALUE
$357,000
Completed on Time and Within
Budget

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18 CITY OF GALESBURG, IL - ROAD, SIDEWALK, AND ASSET

DATA COLLECTION AND MANAGEMENT
The City of Galesburg was seeking an assessment of its current pavement conditions and a forward-looking, strategic partner to enhance its decision- making capabilities, prioritize investments, and implement efficient maintenance and rehabilitation strategies. Through this search, the City selected TEE to provide these services in partnership with Hanson Professional Services Inc.

The project is centered around the critical objectives of integrating with the City’s GIS with to achieve optimization using Hanson’s DOT™ across various City assets, with a focus on delivering a user-friendly, actionable pavement management system.

TEE’s pavement assessment was completed with high-resolution imagery capture (downward-facing and 360°), AI/machine learning based distress characterization (type/extent/severity, strictly following ASTM 6433), PCI determination via existing shape file sectioning, and picture-by-picture hyper- granular PCI rating. A custom instance of TEE’s visualization dashboard was created to host pavement, sidewalk, and asset evaluation assessment data in the same web-based platform. The sidewalk evaluation included high- resolution imagery captured via our e-bike w/tow cart fleet (downward-facing and 360°), AI/machine learning based distress characterization (type/extent/severity, strictly following ASTM 6433), PCI determination via existing shape file sectioning, and picture-by-picture hyper-granular PCI rating. Identification of tripping hazards and assessment of ADA ramps (detector presence and type, slopes, other geometrical data, and overall rating/compliance summary) was also completed with TEE’s AI-driven distress detection.

Asset extraction was completed by TEE
by processing the high-resolution imagery
capture from the pavement evaluation and
applying machine learning based asset
extraction, categorization, and geolocation.

A database of assets was created
and integrated into TEE’s visualization
dashboard with filtering, analytics, and
data export to GIS (Esri format) features.

With the PCI assessment and asset
inventory completed, the TEE and Hanson
team will work with the City to determine
their objectives for criticality, risk, socio-
economic factors, and level of service
goals to use in the scenario building and
produce four base case scenarios.

CLIENT CONTACT
Aaron Gavin
(309) 345-3625
[email protected]

CLIENT ADDRESS
55 W Tompkins Street, Galesburg,
IL 61402

YEAR OF COMPLETION
2024

CONTRACT VALUE
$100,000
Completed on Time and Within
Budget

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19 CITY OF PEORIA, IL - ROAD AND SIDEWALK DATA

COLLECTION AND ASSET MANAGEMENT
As a subconsultant, TEE completed field data collection using equipment suite captured high-resolution video and sensor data across the transportation infrastructure network
(100% coverage). The
collected data was
then processed through
TEE’s industry-leading
machine learning-
based AI system, which
identified the type,
extent, and severity of
over 40 distress types
and computed the Pavement Condition Index (PCI) across Peoria’s pavement network, following ASTM D6433 standards.

TEE’s e-bike fleet collected high resolution imagery of the sidewalk pavement system in the selected city sector. The collected data was analyzed with TEE’s sophisticated machine learning based AI and transferred into their data visualization dashboard. Individual distress identifications superimposed on downward-facing pavement imagery could then be viewed by all parties, along with 360° camera imagery. The data was exported in Esri-based formats to Decision Optimization Technology (DOT™) enabling a highly optimized pavement management plan with an extremely efficient allocation of resources.

Using DOT™ software, scenarios were prepared for the City’s residential streets pavement preservation 5-year program: preventative maintenance (PCI 70 and above), mill and overlay (PCI 50-70), and reconstruction (PCI under 50). Pavement preservation treatment methods included crack filling, seal coat and micro surfacing. Scenarios were prepared for each Council Districts for preventative maintenance. For the arterial street program, a 10-year plan was created. Arterial streets were classified as collectors and above. Treatment methods include mill and overlay,
reconstruction and micro-surfacing for preventative
maintenance. Annual Average Daily Traffic (AADT) and
crash data were used as part of the criticality criteria in the analysis process.

CLIENT CONTACT
Andrea Klopfenstein, PE
(309) 494-8800
[email protected]

CLIENT ADDRESS
3505 N. Dries Lane, Peoria, IL
61604

YEAR OF COMPLETION
Ongoing

CONTRACT VALUE
$95,000
Completed on Time and Within
Budget

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Agenda Packet - May 4, 2026
20 COUNTY OF MACON, IL - COUNTY ROAD PAVEMENT

CONDITION ASSESSMENT
In 2024, Tiger Eye Engineering completed a full pavement condition assessment for the County of Macon’s approximately 120 miles of county-maintained roadways. The primary goal of the survey was to create a comprehensive inventory and assessment of all County maintained roads while identifying critical repair and improvement targets. TEE’s Automated Data Collection Suite was mobilized to capture both downward-facing and 360-degree imagery across the entire network, delivering a complete picture of every feature and distress across the pavement. Routes surveyed wind turbine utility corridors, agricultural service areas, and the County trade show grounds. The video was processed with TEE’s AI-powered distress detection system to identify all surface defects and generate Pavement Condition Index (PCI) ratings in accordance with ASTM D6433.

TEE’s repair target identification factored in traffic patterns and use cases, as the network features both low-volume rural roads and event-heavy routes.

By geolocating every distress across the network and providing a segment- by-segment understanding of the network health, TEE’s PCI dataset and analysis will allow the County to prioritize repairs based on both condition and criticality. The PCI and processed images were
uploaded to a custom, web-based dashboard,
which allows the County to filter by distress or
PCI threshold, cross-linked to 360° imagery of
the entire network. This advanced visualization
and analytics dashboard will allow stakeholders
to quickly and easily generate insights and repair
targets.

The project deliverables included a full PCI
dataset, a priority repair list, and GIS-integrated
shapefiles compatible with the County’s asset
management tools. TEE’s accurate, hyper
granular data will enable the County to make
effective, data-driven maintenance decisions
across their agricultural, industrial, and
community-use corridors.

CLIENT CONTACT
Craig Shonkwiler
(217) 424-1404
cshonkwiler@highway.
co.macon.il.us

CLIENT ADDRESS
2405 N. Woodford Street, Decatur,
IL 62526-4704

YEAR OF COMPLETION
2024

CONTRACT VALUE
$45,000
Completed on Time and Within
Budget

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Agenda Packet - May 4, 2026
21 CHICAGO DEPARTMENT OF TRANSPORTATION
- PAVEMENT , CURB & GUTTER, AND SIDEWALK

EVALUATION PILOT PROJECT
In 2023, TEE completed a 100-mile pilot project for the Chicago Department of Transportation (CDOT), providing automated condition evaluation and asset inventory for pavements, sidewalks, and curb & gutter systems. This project demonstrated TEE’s ability to deliver high-quality, scalable assessment services and decision-support tools for municipal infrastructure.

TEE’s scope included:
• Continuous high-resolution video and LiDAR collection via vehicle • Sidewalk and ADA ramp evaluation using an e-bike outfitted with TEE’s custom sensor suite (measuring slope, geometry, and surface condition)
• AI-based distress detection and PCI calculation aligned with ASTM D6433
• Georeferenced defect mapping and curb & gutter rating All outputs were integrated into a custom, web-based
Explorer and Analytics Dashboard developed for CDOT.

This tool enables staff to:
• View distress-annotated imagery for every
segment
• Filter by PCI, distress type, or location
• Export condition summaries for planning and
budgeting
TEE’s technology is now field-proven and ready to
support on-call task orders — including network-
wide evaluations, targeted ADA assessments, ROW
restoration verification, and integration with asset
management and GIS platforms.

CLIENT CONTACT
Sean Guzik
(312) 744-3600
[email protected]

CLIENT ADDRESS
2 N. LaSalles Street, Suite 1110,
Chicago, IL 60602

YEAR OF COMPLETION
2023

CONTRACT VALUE
$7,500
Completed on Time and Within
Budget

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Agenda Packet - May 4, 2026
22 5.1 Not-to-Exceed Fee Statement
TEE and its partners/subcontractors, Atlas and PTS, certify that all charges for services proposed in response to this RFP will be provided on a Not-To-Exceed fee basis, and our firm agrees that the total compensation for all services described in our proposal shall not exceed the amount stated in our cost proposal.

5.2 Hourly Rate Schedule Statement
TEE and its partners/subcontractors, Atlas and PTS, certify that a complete hourly rate schedule for all personnel classifications is included in our proposal. Our firm affirms that this hourly rate schedule is part of our proposal and will be used for invoicing progress payments and for any additional work authorized by the City that is outside the scope of this RFP .

5.3 Federal Laws and Regulations Compliance Statement
TEE and its partners/subcontractors, Atlas and PTS, certify that all federal laws and regulations applicable to the services described in this RFP shall be strictly adhered to, notwithstanding any state or local laws or regulations. In the event of conflicting requirements, the most stringent law or regulation shall be followed.

5.4 Access to Records Statement
TEE agrees to allow all authorized federal, state, county, and City of La Verne officials full access to our place of work, books, documents, papers, fiscal records, payroll records, and all other contract-related documentation pertinent to this project. All relevant records will be retained for a minimum of three (3) years.

5.5 Non-Discrimination Statement
TEE and its partners/subcontractors, Atlas and PTS, certify that we will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, and that we will comply with all applicable federal and state nondiscrimination laws.

5.6 California Labor Code Compliance Statement
TEE and its partners/subcontractors, Atlas and PTS, certify compliance with the California Labor Code, including but not limited to the Federal Labor Standards Provisions, Federal Prevailing Wage Decisions, and the State of California Prevailing Wage Rates.

5. REQUIRED STATEMENTS

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Agenda Packet - May 4, 2026
23 HAMED MAJIDIFARD, PHD, PE

PROJECT MANAGER

EXPERIENCE & RESPONSIBILITIES
Dr. Majidifard’s project experience includes the development and deployment of machine learning techniques to evaluate pavement and infrastructure conditions, rating, and roughness. He has undertaken several projects to develop programming approaches that utilize machine learning techniques to forecast low and high- temperature asphalt mixture performance properties. He has also applied deep learning techniques to create a highly automated pavement evaluation and monitoring system, following ASTM procedures. A full software suite has also been developed, which allows seamless integration of collected data and condition ratings into visualization software and client-specific GIS platforms.

RELEVANT PROJECT EXPERIENCE
Pavement Condition Assessment and Management System, Jefferson City, MO
The project included an assessment of 250 centerline miles of pavement and 500 miles of curb and gutter inspection and rating. Responsibilities included model training, data collection, quality control, validation, analysis and evaluation. Advanced machine learning software programs were developed and used to evaluate the condition of pavements and curb and gutter infrastructure. Other responsibilities included project planning, data cleaning, predictive model development, ASTM PCI calculation, development of a tailored curb and gutter condition assessment system, and GIS services.

Pavement Condition Assessment and Data Visualization, Honolulu, HI Hamed is currently responsible for managing the GIS services for the automated pavement inspection of roadway pavement for the County of Honolulu, HI. Scope of services includes roadways, sidewalk, and asset inspection. Condition indices will be developed per client specification.

Pavement Condition Assessment Project, Thornton, CO
In 2024, Hamed was the Project Manager for the assessment of 421 miles of pavement for the City of Thornton, Colorado. His responsibilities included data collection, model training, quality control, validation, and analysis. Advanced machine learning software programs were developed and used to evaluate pavement conditions by identifying over 40 different distress types and calculating Pavement Condition Index (PCI) ratings following ASTM D6433 standards. The results were integrated into the City’s pavement management program to optimize maintenance and repair strategies.

TEE OFFICE LOCATION
Oakland, CA

EDUCATION
PhD, Civil Engineering,
University of Missouri
Columbia, 2021
MS, Civil Engineering, Sharif
University of Technology, Iran,
2016
BS, Civil Engineering, Bahonar
University of Kerman, Iran,
2013

REGISTRATIONS
Professional Engineer, Civil,
Missouri No. 2025042626

YEARS OF EXPERIENCE
10

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Agenda Packet - May 4, 2026

TIGER EYE
f:!Nt, I Nl!!'e'AINIS

TIGER EYE
ENGlNEIERINO
24 TEE OFFICE LOCATION
Columbia, MO

EDUCATION
PhD, Civil Engineering, Penn
State University, 1996
MS, Civil Engineering, Penn
State University, 1991
BS, Civil Engineering, Penn
State University, 1989

REGISTRATIONS
Professional Engineer, Civil,
Illinois No. 062052460

YEARS OF EXPERIENCE
37 EXPERIENCE & RESPONSIBILITIES
Dr. Buttlar is a managing partner of Tiger Eye Engineering and a Professor of Civil Environmental Engineering at the University of Missouri-Columbia, where he holds the Glen Barton Endowed Faculty Chair in Flexible Pavements. He is also the Founding Director of the Missouri Center for Transportation Innovation, and Editor-In-Chief of the International Journal of Road Materials and Pavement Design. Dr. Buttlar specializes in pavement evaluation and design, modeling and machine learning, material characterization, pavement management systems, and pavement sustainability and resilience. Dr. Buttlar has served as the project manager/technical lead for many pavement evaluation, design and management projects for various state highway agencies, tollways, and cities across the United States over the past 3 decades.

RELEVANT PROJECT EXPERIENCE
Pavement Condition Assessment and Data Visualization, County of Honolulu, HI
Project manager for an automated pavement inspection of roadway pavement using Tiger Eye’s automated distress detection and rating system and development of data visualization dashboards - customized for the County of Honolulu, HI. Scope of services include roadways, sidewalk, and asset inspection. Condition indices will be developed per client specification.

Review of Pavement Inspection and Data Visualization, Kansas City, MO Principle investigator for a project aimed at evaluating the current approach for pavement inspection and evaluation in Kansas City and demonstrating the potential benefits of automated distress detection, rating and data visualization using machine learning. An evaluation of KCMO’s asphalt specifications and maintenance treatments was also conducted. Responsibilities included overall project management, validation of digital image annotation and machine learning training, data quality control, project communications, budget management and review of project deliverables.

Demonstration of Pavement and Sidewalk Inspection and Data Visualization, Illinois Department of Transportation
Project manager for an automated pavement and sidewalk inspection using Tiger Eye’s automated distress detection and rating system for CDOT. Scope of services included roadway and sidewalk inspection and rating. Responsibilities included overall project management, management and validation of digital image annotation and machine learning training, data quality control, project communications, and review of project deliverables.

WILLIAM BUTTLAR, PHD, PE

MANAGING PARTNER & CO-FOUNDER

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Agenda Packet - May 4, 2026
25 TEE OFFICE LOCATION
Columbia, MO

EDUCATION
PhD, Civil Engineering,
University of Delaware, 2013
MS, Civil Engineering, Sharif
University of Delaware, 2010
BS, Civil Engineering,
University of Delaware, 2007

YEARS OF EXPERIENCE
17 EXPERIENCE & RESPONSIBILITIES
Dr. Adu-Gyamfi is an assistant professor in the Civil and Environmental Engineering Department at University of Missouri – Columbia and a managing partner of Tiger Eye Engineering. Dr. Adu-Gyamfi is a national expert in the application of AI for highway transportation. He is one of 30 members selected by the National Academies’ Transportation Research Board to serve as a member of the standing committee on Artificial Intelligence. He is also the recipient of the prestigious NSF CAREER grant for advancing machine learning and big data analytics methods in transportation. Dr.

Adu-Gyamfi has served as PI or co-PI on more than $5 million funded projects from State agencies, NSF , DOTs, FHWA and USDOT - Exploratory Advanced Research.

RELEVANT PROJECT EXPERIENCE
Pavement Condition Assessment Project, Thornton, CO
In 2024, Yaw was a key contributor to the assessment of 421 miles of pavement for the City of Thornton, Colorado. His responsibilities included machine learning model architecture development, cloud computing and back-end development, front end development for interactive web visualization. Advanced machine learning software programs were developed and used to evaluate pavement conditions by identifying over 40 different distress types and calculating Pavement Condition Index (PCI) ratings following ASTM D6433 standards.

Sidewalk Condition Assessment and Ramp Evaluation Project, Topeka, KS In 2024, Yaw was involved in the assessment of 700 miles of sidewalks and ramp evaluations for the City of Topeka, Kansas. As the AI Software Developer and Geospatial Mapping Expert, his responsibilities included developing advanced machine learning models for analyzing sidewalk conditions and ramp compliance. Yaw designed and implemented a comprehensive data collection system that integrated GPS, LiDAR, video footage, IMU, and accelerometer data to accurately measure sidewalk slopes and detect surface irregularities. He also played a key role in data visualization and geospatial mapping, ensuring that validated data was presented in a clear, actionable format.

Automated Pavement Inspection and Data Visualization, Galesburg, IL Technical director for a comprehensive inspection of roadway and curb and gutter infrastructure using a cutting-edge and highly cost-effective automated distress detection and rating system built around advanced machine learning algorithms.

Data visualization dashboards were also developed and customized for the City.

YAW ADU-GYAMFI, PHD

SENIOR PROJECT ENGINEER, AI SPECIALIST

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26 TEE OFFICE LOCATION
Oakland, CA

EDUCATION
PhD, Civil and Environmental
Engineering, Auburn
University
MS, Data Science, Auburn
University
MS, Civil and Environmental
Engineering, University of
Tehran
BS, Civil and Environmental
Engineering, University of
Sistan and Baluchistan

YEARS OF EXPERIENCE
12 EXPERIENCE & RESPONSIBILITIES
Mostafa Nakhaei, Ph.D. is Consulting Manager and Senior Pavement Engineer at Civil Infrastructure Solution (CIS) with over 12 years of civil engineering experience.

He has developed Capital Improvement Programs for more than 120 U.S. cities and counties in the past four years, totaling over $1 billion in capital improvement projects.

Mostafa specializes in pavement engineering, including construction, management, structural design, lab testing, and FWD analysis. With a dual degree in Data Science, he created MASTIC and Back-MASTIC for layered elastic analysis and modulus back- calculation, and led the development of ISA, a deep learning software for structural data analysis. He has implemented pavement and asset management systems for municipal agencies and is proficient in tools such as SAMS TM, ESATM, StreetLogixTM,
AgileAssetsTM, PAVERTM, StreetSaverTM, LucityTM, and CartegraphTM.

RELEVANT PROJECT EXPERIENCE
Various Projects, Washington Department of Transportation, Seattle, WA Mostafa served as Project Engineer for the Seattle Department of Transportation’s, encompassing approximately 1,547 lane-miles of 12-foot-wide pavement. The survey included both asphalt and concrete surfaces, with about one-third of the network consisting of concrete pavements. Using multiple survey vans, Mostafa ensured accurate data capture and analysis. PCI ratings were developed in StreetSaverTM, providing Seattle DOT with a reliable assessment of pavement conditions to inform maintenance strategies and capital planning.

Pavement and Asset Data Collection, City of Dallas, TX
Project Engineer and QC Reviewer*. Mostafa led the comprehensive pavement and asset data collection initiative for the entire City of Dallas, Texas, encompassing over 6,000 centerline miles of roadway. The project utilized a fleet of seven collection vans operating within a compressed schedule, requiring signific ant coordination to ensure data quality and comparability across all vehicles. Mostafa established control sites located throughout the city to verify uniformity in measurements. Pavement management and analysis were conducted within the AgileAssets platform, with condition ratings reported in accordance with ASTM D6433 and ASTM E3303 standards. Data was collected and delivered at a high-resolution 50-foot interval, providing the City with highly detailed and actionable insights. With operational efficiency, the project was completed and delivered in May 2025—four months ahead of schedule—allowing the City’s engineering team ample time to prepare and refine their presentation to the City Council in August 2025.
* - Project completed with a previous employer.

MOSTAFA NAKHAEI, PHD, EIT

SENIOR PROJECT ENGINEER, ASSET MANAGEMENT SPECIALIST

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Agenda Packet - May 4, 2026 T IGER EYE
l:!Nt, I Nl!!'e'AINIS

TIGER EYE
ENGlNEIERINO
27 TEE OFFICE LOCATION
Raleigh, NC

EDUCATION
PhD, Pavement Engineering,
North Carolina State
University, Raleigh, NC
MS, Transportation Materials,
Sharif University, Tehran, Iran
BS, Civil Engineering, Sharif
University, Tehran, Iran

REGISTRATIONS
Professional Engineer, Civil,
North Carolina No. 061497

YEARS OF EXPERIENCE
10 EXPERIENCE & RESPONSIBILITIES
Amir Ghanbari, PhD, is a dedicated project manager/engineer with a strong background in pavement management, pavement materials, highway and airport pavement design, and construction supported by ten years of work experience. Amir has extensive experience with pavement management systems, non-destructive testing and falling weight deflectometer back calculations, pavement condition index analysis, pavement life cycle cost analysis and preservation techniques, highway and airport pavement design, and asphalt material characterization. He has also contributed to several FHWA reports and 20 published articles. Amir is proficient with various types of pavement/asset management software such as ESA
TM, AgileAssets TM, PAVERTM,
StreetSaverTM, LucityTM, and CartegraphTM

RELEVANT PROJECT EXPERIENCE
Pavement Condition Survey, Sidewalk Inventory, and Select Project-Level GPR Testing Project, City of Dallas, Dallas, TX
Dr. Ghanbari managed pavement condition surveys following ASTM D6433 PCI standards, GPR testing, and ASTM E3303 survey for 6000 miles of City network. Data was seamlessly integrated into the city’s PM system, Pavement Analyst (Agile Asset).

Amir also implemented a map module to integrate and display pavement condition and other data in a format consistent with the control network system. The project included comprehensive sidewalk and ADA ramp inventory, which was incorporated into the city’s GIS
Pavement Management Program Update, City of Oceanside, Oceanside, CA Dr. Ghanbari implemented a pavement management system and the automated ASTM D6433 PCI survey of more than 500 miles of the city’s roadways. IRI ride quality data as well as rutting data were collected for each roadway. Structural testing was also conducted on the arterials and collectors (224 miles in total) using a Fast FWD system to assess the city’s network SI. Amir supported the development of a five-year pavement preservation with M&R plans.

Automated Pavement Condition Assessment Project, City of Irvine, CA Dr. Ghanbari supported Irvine’s automated pavement condition assessment project in 2021 as project manager/project engineer. The data was collected on the entire city network. In addition, he analyzed the FWD data conducted deflection testing on major roads using FastFWD. The data was collected and loaded into the City’s Pavement Management System and he ran training activities for the county.

Pavement Condition Assessment Project, City of Bellevue, WA In 2021, Amir worked on a pavement condition assessment project for the City of Bellevue, WA. This comprehensive project involved gathering detailed pavement surface data using industry standards. Amir successfully implemented the pavement condition and PMP into the City’s pavement management program, StreetSaver.

AMIR GHANBARI, PHD, PE

PROJECT ENGINEER

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28 ATLAS OFFICE

LOCATION
Rancho Cordova, CA

EDUCATION
PhD, Pavement/Civil
Engineering, University of
Nevada, Reno
MS, Civil Engineering, Sharif
University of Technology, Iran
BS, Civil Engineering,
Ferdowsi University of
Mashhad

REGISTRATIONS
Professional Engineer, Civil,
California No. 96647

YEARS OF EXPERIENCE
12 EXPERIENCE & RESPONSIBILITIES
Dr. Kazemi, PhD, PE, is an expert in pavement condition assessment, analysis, design, destructive & non-destructive testing, and pavement condition assessment.

Notably, Dr. Kazemi has extensive experience with both automated and manual pavement distress surveys using a variety of equipment. He has managed pavement management projects for several cities, counties, and states. Dr. Kazemi’s relevant project experience includes leading pavement evaluations, design, and rehabilitation across multiple projects for agencies such as Caltrans, Nevada DOT, New Jersey DOT, Delaware DOT, Virginia DOT, Maryland DOT, Pennsylvania DOT, and New York State DOT.

Dr. Kazemi played a key role in overseeing pavement evaluation and testing, as well as data collection for pavement thickness and condition assessments. His responsibilities also included performing pavement core calibrations and providing maintenance and rehabilitation recommendations. Dr. Kazemi was also responsible for quality control (QC), innovation, and precision in pavement data collection and statewide evaluation for West Virginia DOT.

RELEVANT PROJECT EXPERIENCE
Various Pavement Management Projects, County of Napa, Napa County, CA Dr. Kazemi developed the report and contributed to the pavement management project for Napa County, California. His work involved conducting pavement condition assessments, analyzing data, and providing strategic recommendations for maintenance and rehabilitation. This project was essential in helping Napa County make informed decisions to improve and maintain its road infrastructure efficiently.

Various Pavement Management Projects, Camden County, Camden County and The City of Camden, CA
Dr. Kazemi managed pavement management projects for Camden County and the City of Camden in New Jersey. These projects involved assessing pavement conditions, analyzing distress data, and developing maintenance and rehabilitation plans. Dr.

Kazemi’s work provided valuable data-driven recommendations to support the city and county in prioritizing road repairs and optimizing their pavement management budgets.

West Virginia Statewide Pavement Data Collection and Evaluation, WV Department of Transportation, WV
Dr. Kazemi was responsible for quality control, innovation, and precision in a statewide pavement data collection and evaluation project for West Virginia. This project involved using advanced mobile data collection techniques and sensor-based systems to gather pavement condition data across the state. Dr. Kazemi’s role was pivotal in ensuring data accuracy and providing actionable recommendations for West Virginia’s pavement management strategy.

Pavement Condition Surveys and Data Collection, Various States DOTs Dr. Kazemi has been involved in pavement condition surveys & data collection projects across several states, including Delaware DOT, Virginia DOT, Maryland DOT, Pennsylvania DOT, and New York State DOT. He led evaluations using GPR and FWD testing, performed core calibrations, and developed recommendations for pavement maintenance and rehabilitation.

FARZAN KAZEMI, PHD, PE

SENIOR ENGINEER

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29 Various Projects, Advanced Infrastructure Design, Hamilton NJ Dr. Kazemi independently managed projects, prepared proposals, directly interacted with clients, and submitted reports. He provided pavement design and evaluation for roadway, intersection, bridge, and toll projects. He managed pavement projects for State agencies, counties, and townships and provided term agreements on pavement screening and bridge rehabilitation. Dr. Kazemi was involved in an extensive research project ($3.5M) with New Jersey DOT and Rowan University. He performed concrete pavement distress and repair identification and geo-mapping using CADD and supported ride quality projects (data collection, analysis, and resolution). In addition, he provided advanced GIS visualization of pavement test results (FWD, GPR) and was involved with projects of various sizes in NJ, NY, PA, MD, VA, and DE.

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30 ATLAS OFFICE

LOCATION
San Diego, CA

EDUCATION
PhD, Geotechnical
Engineering, University of
Texas
MS, Civil Engineering -
Geotechnical, Shiraz
University
BS, Civil Engineering,
University of Mazandaran

REGISTRATIONS
Professional Engineer, Civil,
California No. 878853
Professional Engineer,
Geotechnical, California No.
3204

PROFESSIONAL

AFFILIATIONS
American Society of Civil
Engineer (ASCE) Geo-Institute

YEARS OF EXPERIENCE
22 EXPERIENCE & RESPONSIBILITIES
Reza obtained a doctorate in geotechnical engineering specializing in flexible pavement design. His 15 years of industry experience includes performing and supervising subsurface soil explorations, in situ testing to assess high-speed rail embankment construction, pavement condition assessment of roadways and airfields, field observation of ground improvements, micropile foundations, shored excavations, assignment and review of laboratory testing programs. Reza is proficient in the analysis and design of a wide range of geotechnical and pavement engineering related problems, such as cost-effective pavement design alternatives, rapid construction techniques for emergency repairs, stability of slopes, liquefaction potential, buried pipelines, and shallow and deep foundations.

RELEVANT PROJECT EXPERIENCE
City of Santa Ana, Civic Center Drive Pavement Investigation, Santa Ana, CA Project engineer during a forensic investigation for this project which consisted of improving the distressed pavement of Civic Center Drive, Meriday Lane, and Western Avenue of City of Santa Ana. Atlas performed a forensic investigation of underlying causes of pavement distresses. The investigation comprised of visual inspection of pavement surface condition, coring the pavement at multiple locations and collecting samples of subgrade soil for laboratory testing. The results of field investigation and laboratory tests were then used to develop engineering opinion regarding the root causes of pavement distresses and recommendations for repair.

City of National City On-Call Geotechnical, Soils, and Materials Testing Services, National City, CA
Senior engineer during a field investigation for pavement section recommendations for this $9 million project, which is an extension of the National City Streetscape project that will tie together the City’s redevelopment efforts. The project narrows a segment of 8th Street to one lane in each direction, with left turn lanes at intersections, corner bulb- outs for traffic calming, ADA improvements, medians and angled parking on the south side of the street. Reza has also provided services on geotechnical investigations for alley pavement structural sections, the Division Street pavement investigation, and the widening of Plaza Boulevard from N Avenue to Highland Avenue.

City of West Hollywood Melrose Avenue Complete Street Project, CA Project manager during a pavement investigation for the proposed construction of a complete street along Melrose Avenue from San Vicente Boulevard to Croft Avenue as part of the West Hollywood Design District Master Plan. The project included the reconfiguration of the Melrose Avenue and San Vicente Boulevard intersection to shorten crossing distances and improve traffic signal operations, and the reconfiguration of the Melrose Avenue and La Cienega Boulevard to include dual left turn lanes. Other features will include construction of widened sidewalks, sidewalk bulb-out curb extensions with directional pedestrian access ramps at crosswalks, roadway paving with sharrow bicycle route markings, street tree planting, drought tolerant groundcover, street furniture, wayfinding signage, and street lighting.

Stormwater features including infiltration basins and pervious gutters in compliance with NPDES/MS 4 permit will be incorporated.

REZA SAEEDZADEH, PHD, PE, GE

PROJECT ENGINEER

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31 ATLAS OFFICE

LOCATION
San Diego, CA

EDUCATION
PhD, Geotechnical
Engineering, University of
New Hampshire
MS, Geotechnical
Engineering, University of
Tehran
BS, Civil Engineering,
University of Tehran

REGISTRATIONS
Professional Engineer, Civil,
Missouri No. 92374

YEARS OF EXPERIENCE
15 EXPERIENCE & RESPONSIBILITIES
Dr. Mirshekari has 15 years of combined industry and research experience in the analysis, design, construction, and management of complex geotechnical projects. He has served as lead engineer on numerous public and private sector projects involving foundation systems, slope stability, seepage modeling, earth retention transportation infrastructure, and geotechnical instrumentation. His expertise includes geotechnical earthquake engineering, such as seismic hazard analysis, site response, deformation modeling, soil-structure interaction, and liquefaction assessments. Morteza has extensive knowledge of shallow and deep foundation design and construction, as well as slope stability and seepage evaluation. He has led instrumentation programs using advanced sensors to monitor geotechnical and waste facilities. He has managed projects with budgets of up to $5 billion, oversees staff and resources, supports client relationships, and provides construction oversight, inspections, and technical reviews.

RELEVANT PROJECT EXPERIENCE
Brightline West High-Speed Railway, Brightline, Victorville, CA to Las Vegas, NV
The project included an assessment of 250 centerline miles of pavement and 500 miles of curb and gutter inspection and rating. Responsibilities included model training, data collection, quality control, validation, analysis and evaluation. Advanced machine learning software programs were developed and used to evaluate the condition of pavements and curb and gutter infrastructure. Other responsibilities included project planning, data cleaning, predictive model development, ASTM PCI calculation, development of a tailored curb and gutter condition assessment system, and GIS services.

Etiwanda Avenue Grade Separation Project, Moffat & Nichol, Rancho Cucamonga, CA
The proposed Etiwanda Avenue Grade Separation aims to provide an uninterrupted flow of vehicular and railroad traffic at the intersection of Etiwanda Avenue and the SCRRA and BNSF railroad lines. The final proposed design includes two approach embankments and ten bents. Dr. Mirshekari led the engineering efforts in assessing the settlement, axial and lateral pile design, and seismic evaluation of the proposed bridge. A seismic Finite Element Analysis was performed (PLAXIS) to evaluate the inertia soil-structure-interaction impacts of the embankments on the seismic response of the underlying 12-foot Etiwanda feeder.

Blythe Boarder Protection Station, LSA, Blythe, CA
Dr. Mirshekari managed and led the geotechnical engineering design for the proposed Border Protection Station and its associated improvements in Blythe, California. The project also included realignment/construction of parts of I-10 and Hobsonway road. The geotechnical design included recommendations for shallow and light post foundations, seismic ground motion study, liquefaction analysis, and remedial grading. Rigid and flexible pavement sections were also provided as part of the recommendations following a Mechanistic-Empirical approach for the Caltrans roadway and a typical CalFP pavement design for the City of Blythe roadway.

MORTEZA MIRSHEKARI, PHD, PE

PROJECT ENGINEER

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32 FedEx Maintenance Hanger Facility, Los Angeles International Airport, Los Angeles, CA Dr. Mirshekari designed the pavement sections of the maintenance hangar facility at the Los Angeles International Airport. FAA Rigid and Flexible Iterative Elastic Layered Design (FAARFIELD) program was used to provide a FEM- based pavement design under a combination of airplanes operated at the FedEx facility.

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33 ATLAS OFFICE

LOCATION
Rancho Cordova, CA

EDUCATION
PhD, Pavement Engineering,
University of California, Davis
MS, Transportation
Engineering, Southeast
University
BS, Transportation
Engineering, Southeast
University

REGISTRATIONS
Professional Engineer, Civil,
California No. C97087

YEARS OF EXPERIENCE
10 EXPERIENCE & RESPONSIBILITIES
Dr. Jiao holds a Ph.D. in civil engineering with a focus on pavement structure, materials, and testing. She has ed multiple research projects on pavement performance and testing methods, with expertise in pavement modeling, asphalt testing, data analysis, and technical writing. Her work includes evaluating recycled asphalt using various lab methods. Dr. Jiao is well-versed in California Test Methods and specifications and excels in managing complex projects. She actively contributes to METS technical committees and serves as the primary liaison for Asphalt Task Group of PMPC.

RELEVANT PROJECT EXPERIENCE
Professional and Technical Specialist Engineering Services (Contract 59A1264), Caltrans, Statewide, CA
Dr. Jiao provided technical support to Caltrans by offering expert guidance and collaborative assistance in materials engineering. She worked closely with various Caltrans offices and industry stakeholders, serving as the primary point of contact for the Pavement Materials Partnering Committee (PMPC). In this role, she coordinated various meetings among key stakeholders and facilitated collaboration to advance material specifications, test methods, and new material evaluation. She contributed to Caltrans’ effort of updating the Asphalt Supplier Certification Program, and supported the asphalt mixture aging protocol development (mid-term oven aging and rapid mid-term aging) for Caltrans AB&HMA branch. She aided in the standardization and publication of the protocol (CT 320). Additionally, Dr. Jiao has been involved in several initiatives in Caltrans aimed at assessing and implementing innovative tests, such as using non-nuclear gauge for HMA in-place density measurement, developing standardized calculation procedure for Stripping Inflection Point (SIP) from Hamburg Wheel Tracking Test (HWTT) for moisture susceptibility evaluation, as well as utilizing IDEAL-CT, IDEAL-RT and High-Temperature Indirect Tensile test (HT -IDT) for Balanced Mix Design (BMD). She supported the revisions of requirements for crumb rubber modifiers used in RHMA in Caltrans specifications and contributed to the exploration of adding Recycled Asphalt Pavement (RAP) in RHMA-G. She helped with the development of Caltrans’ pavement material data collection system including construction data, quality control and quality assurance testing data.

Various Projects, University of California Pavement Research Center, Davis, CA Dr. Jiao led a project developing performance-related laboratory tests with recommended criteria for pavement design and construction quality control. She was responsible for specimen preparation, testing, data collection, results analysis, presenting updates to Caltrans, and writing technical reports. She also performed laboratory tests on asphalt mixtures and asphalt binder in accordance with the ASTM and AASHTO to provide support for multiple projects funded by Caltrans.

Dr. Jiao programmed MATLAB-based and Excel VBA-based templates to improve the efficiency of data management and analysis for multiple laboratory tests. She conducted a pavement condition survey on 22 Superpave overlay highway projects in 8 counties of California and collected field rutting and cracking performance data.

She also modeled composite pavements with the finite element method (FEM) to simulate pavement responses under traffic and thermal loading. In addition, she simulated 8,000 cases of varying pavement structures with FEM to calibrate the Caltrans Mechanistic-Empirical pavement design software (CalME).

LIYA JIAO, PHD, PE

ENGINEER III (MID-SENIOR)

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34 Various Projects, University of California Pavement Research Center, Davis, CA Dr. Jiao led a project developing performance-related laboratory tests with recommended criteria for pavement design and construction quality control. She was responsible for specimen preparation, testing, data collection, results analysis, presenting updates to Caltrans, and writing technical reports. She also performed laboratory tests on asphalt mixtures and asphalt binder in accordance with the ASTM and AASHTO to provide support for multiple projects funded by Caltrans. Dr. Jiao programmed MATLAB-based and Excel VBA-based templates to improve the efficiency of data management and analysis for multiple laboratory tests. She conducted a pavement condition survey on 22 Superpave overlay highway projects in 8 counties of California and collected field rutting and cracking performance data. She also modeled composite pavements with the finite element method (FEM) to simulate pavement responses under traffic and thermal loading. In addition, she simulated 8,000 cases of varying pavement structures with FEM to calibrate the Caltrans Mechanistic-Empirical pavement design software (CalME).

Various Projects, University of California Pavement Research Center, Davis, CA Dr. Jiao led the lab sessions for an undergraduate pavement engineering course attended by 90 students, effectively managing and coordinating practical experiments to enhance students’ understanding of core engineering concepts. She developed comprehensive lab materials and hands-on activities that closely aligned with the course objectives and learning outcomes. Dr. Jiao provided personalized support to students, fostering an engaging and inclusive learning environment where students could apply theoretical knowledge to real-world scenarios.

Statewide Quality Assurance/Quality Verification (QA/V) Services METS, Caltrans, Southern CA Dr. Jiao supports the development of multiple technical reports for asphalt materials studies, including the Asphalt Rubber Binder Round Robin study, interlaboratory study (ILS) for IDEAL-CT cracking test, and Asphalt Material Performance Tester on RHMA-G. She is highly involved in the revision of the binder Certificate of Compliance program, Caltrans Standard Specifications for recycled materials (FDR, PDR), and California Test Methods (CT 300s). Dr. Jiao is deeply engaged in the evaluation of new innovative asphalt material, such as fiber modified HMA, REOB for high RAP/RAS, RAP in RHMA-G, and plastic modified binder. She provided technical support for developing a systematic work plan for assessing asphalt binder and mixtures testing methods and conducting comprehensive statistical analysis. She is also involved in the implementation of Balanced Mix Design (BMD) in California, including conducting a literature review, developing testing analysis templates, providing technical review of documents, and determining resource estimation. To continue improving data management for pavement material test results, Dr. Jiao collaborates with the METS DIME team and UCPRC to update various test cards. She also provides expert support of the national standards evaluation and federal regulation assessment for Caltrans.

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35 ATLAS OFFICE

LOCATION
Rancho Cordova, CA

EDUCATION
PhD, Civil Engineering
(Asphalt Materials), Michigan
Technological University
MS, Civil Engineering
Technology, Michigan
Technological University
MS, Geophysics, Michigan
Technological University
BS, Geological Engineering,
Michigan Technological
University

PROFESSIONAL

AFFILIATIONS
ACI C610 - Field Technician
Certification Committee
ACI C630 - Construction
Inspector Certification
Committee
ACI 121 - Quality Assurance
Systems for Concrete
Committee
ASTM Committee C09 on
Concrete and Concrete
Aggregates
AWS B1 Committee on
Methods of Inspection

YEARS OF EXPERIENCE
16 EXPERIENCE & RESPONSIBILITIES
Dr. Colbert is a motivated and results-driven professional with 15 years of civil engineering experience. He has a thorough knowledge of asphalt mix testing and materials and has managed mobile laboratories. He is well-versed in Caltrans policies, procedures, and standards and has had an active role in developing new standards and pavement test procedures. Dr. Colbert has experience performing various lab tests, including aggregate testing, analyzing asphalt structural performance asphalt mixture performance tests, Superpave asphalt mixture design tests, and asphalt binder grade testing. Dr. Colbert has experience in asphalt structural analysis and pavement design, utilizing the Mechanistic-Empirical Pavement Design Guide (MEPDG) for performance-based pavement analysis. Additionally, Dr. Colbert has experience using the FHWA’s FlexPave analysis program to evaluate flexible pavement performance and material responses.

RELEVANT PROJECT EXPERIENCE
Professional and Technical Specialist Engineering Services (Contract 59A1264), Caltrans, Statewide, CA
Dr. Colbert provided expert guidance in materials engineering, supporting Caltrans and industry stakeholders through collaborative efforts and technical analyses. He coordinated Pavement and Materials Partnering Committee meetings, facilitated cross-agency collaboration, and contributed to advancements in materials specifications and testing. His work included performance testing of asphalt binders and mixtures, evaluating new technologies, and supporting labs such as OMMIA, OCL, and OQASI. He also assessed alternative skid testing methods, reinforcing Caltrans’ leadership in innovative roadway materials engineering.

Caltrans Districts 4&5, Bay Area/Oakland and San Luis Obispo/Santa Barbra, CA
Dr. Colbert is a proven leader in task order and laboratory management with extensive experience supporting design-build and CM/GC projects for Caltrans.

He has successfully managed complex contracts and task orders, supervised multidisciplinary teams, and ensured full compliance with Caltrans standards and specifications. His expertise includes budget oversight, certified payroll review, and the preparation of detailed monthly progress reports that promote transparency and accountability. He provides comprehensive field and office engineering support for quality assurance activities, including the development of Source Inspection Quality Management Plans, conducting audits, and reviewing technical submittals such as shop drawings, quality control plans, and concrete mix designs. Dr. Colbert ensures all deliverables meet contract requirements and Caltrans Standard Specifications while maintaining project schedules and quality benchmarks.

Dr. Colbert maintains strong collaborative relationships with key stakeholders, including resident engineers, structure representatives, contractors, suppliers, vendors, and laboratories. He brings specialized expertise in pavement management, materials testing, and performance monitoring to support data-driven decision- making and long-term asset management. His strong stakeholder relationships, specialized expertise in pavement evaluation and materials testing, and commitment to performance-based outcomes make him sought after for leading high-impact infrastructure efforts.

BARON COLBERT, PHD

ENGINEER IV (SENIOR)

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36 Professional and Technical Specialist Engineering Services (Contract 59A1115), Caltrans, Statewide, CA Dr. Colbert was responsible for coordinating an ad hoc group meeting for the PMPC, comprised of members of both the Concrete and Asphalt Subtask Groups, and has developed experience interfacing with multiple stakeholders such as other agencies and industry. He supported the OMMIA, OCL, and OQASI and its respective branches as a materials expert in pavement materials engineering. He regularly assisted the IA program with engaging with National audiences by assisting with ILS/RSP report publications and coordinating journal article publications.

Dr. Colbert has experience providing specialized materials engineering expertise to support the IPCP . Dr. Colbert provided specialized engineering expertise to the IPCP , aiding in revising California Test 387 for implementing low- speed inertial profilers. He also assisted OCL in providing analysis and recommendations regarding asphalt binder, mixture performance testing, and associated test methods. Services included the development of presentation materials, providing materials recommendations, and assessing best practices and current research for roadway material testing. Dr. Colbert provided written advice and recommendations regarding new products and technologies for potential implementation by the AB/HMA, and served the OQASI Field and Forensic Services branch, evaluating alternative skid testing/friction testing technologies versus the CA-PST.

Quality Assurance/Independent Quality Assurance Services for Alternate Delivery Projects (Contract 59A1130), Caltrans, Statewide, CA
Dr. Colbert provides technical expert support in asphalt materials to resolve asphalt-related quality assurance issues for projects throughout the state. Dr. Colbert has experience providing pavement engineering services such as evaluation of value engineering cost proposal (VECP) to change the pavement type from precast concrete pavement to asphalt pavement for conformance to Caltrans standard procedures and standards. He also fulfills contractor QC/QA roles for asphalt pavement construction projects.

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EXHIBIT C

COST PROPOSAL

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COST PROPOSAL
Prepared for: From: Date:

City of La Verne Tiger Eye Engineering LLC 3/12/2026
Attention: Nicole Houston, Senior Management Analyst 1601 S. Providence Rd, 119D 3660 D Street Columbia, MO 65211
La Verne, CA 91750 217-369-8370 | [email protected] City of La Verne - “Pavement Condition Evaluation and Pavement Management Program Update” Service Qty Unit Cost (USD) Subtotal
Vehicle-Based Survey
Pavement Condition Survey – Roadways (Highway, Local Roads, Arterial Streets, Etc)* 220 Miles (lane) $90.00 $19,800.00 Pavement Condition Survey – Alleyways 20 Miles (lane) $90.00 $1,800.00 Ebike Sidewalk Condition Survey (Slope)** 200 Miles (lane) $180.00 $36,000.00 International Roughness Index (IRI) Measurement 220 Miles (lane) $10.00 $2,200.00 Structural Testing (Falling Weight Deflectometer, GPR, or equivalent)*** 1 Lump Sum $29,716.00 $29,716.00 Traffic Control for Structural Testing 2 Day $3,500.00 $7,000.00 GIS Data Collection and Processing 220 Miles (lane) $10.00 $2,200.00 Photographic Documentation 220 Miles (lane) $5.00 $1,100.00 Pavement Condition Index (PCI) Update 220 Miles (lane) $60.00 $13,200.00 Predictive Modeling / Life-Cycle Cost Analysis 1 Lump Sum $15,000.00 $15,000.00 Pavement Management Program Update 1 Lump Sum $10,000.00 $10,000.00 Five-Year Financial Plan with Funding Strategy 1 Lump Sum $5,000.00 $5,000.00 Council / Commission/ Public Presentation (including materials)**** 2 Presentations $2,000.00 $4,000.00 Community Engagement Workshop / Meeting Support**** 1 Meeting $1,500.00 $1,500.00 Interactive GIS Dashboard (Optional Service)***** 1 Lump Sum $3,000.00 $3,000.00 QA/QC Review and Verification 1 Lump Sum $5,000.00 $5,000.00 Analysis of Historical Data with TEE's AI-based Distress Detection System****** Included with Dashboard Free Full Scope Subtotal $156,516.00
Tax Rate 0.00%
Total (Lump Sum, NTE) $156,516.00
Pricing Assumptions: The proposed lump sum pricing includes all labor, setup, travel, equipment mobilization, employee expenses, and preparation and delivery of final project deliverables, including GIS databases, electronic and hard copies, and data hosting/backup. The pricing also includes allowances for Falling Weight Deflectometer (FWD) calibration checks and mobilization necessary to perform pavement structural capacity testing and support development of accurate pavement management recommendations. The FWD testing scope assumes approximately 174 test locations. Any additional test locations requested by the City beyond this quantity will be performed and billed at a unit rate determined by the testing subcontractor.

Pricing also assumes up to two (2) days of traffic control to support structural testing operations; if additional traffic control days are required due to site conditions, scheduling constraints, or City direction, those additional days will be billed separately. * - Pavement Condition Survey rates include all alleyway mileage. Sidewalk ramp and detector inventory can be completed via vehicle-based survey.

Additional ebike-based survey is required for ADA Compliance and sidewalk condition ratings. ** - Required for ADA/PROWAG assessment. Includes slope and cross slope measurements , detailed distress imagery and inventory, TEE Dashboard integration, PCI ratings, and maintenance recommendations. *** - The lump sum includes Falling Weight Deflectometer (FWD) testing at an estimated 174 test locations based on the anticipated network sampling plan. The final number and distribution of testing locations may be adjusted based on field conditions, pavement variability, access limitations, and data quality requirements identified during the investigation. Any additional FWD testing locations beyond the estimated 174 sites will be billed at the applicable unit rate established by the subcontractor performing the testing. **** - Rate includes 4 hours of on-site presentation and meeting availability. Rates can be adjusted to reflect 2- or 1- hour meetings upon request. ***** - TEE Visualization Dashboard - Web-based, no install, unlimited licenses, and 5 years of access included. ****** - Includes Automated Distress Detection, PCI calculation, integration in TEE Dashboard, and geo-referenced database of reprocessed historical survey data, viewable alongside 2026 Condition Survey Data in TEE Dashboard.

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Agenda Packet - May 4, 2026

ENGINEERING
City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Christy Lopez, Finance Director
SUBJECT: QUARTERLY TREASURER’S REPORT FOR THE PERIOD ENDING MARCH 31, 2026.

SUMMARY
The Quarterly Treasurer’s Report provides an overview of the City’s cash and investment holdings as of March 31, 2026. The report confirms compliance with the City’s investment policy as set forth in Administrative Regulation Number 215, the Statement of Investment Policy, and the State of California’s Government Code (GC) Section 53646.

RECOMMENDATION
It is recommended that the City Council receive and file the Quarterly Treasurer’s Report for the period ending March 31, 2026.

DISCUSSION
The attached Treasurer’s Report is provided to the City Council per the City of La Verne Administrative Regulation Number 215, Investment Policy, and as provided under the State of California’s Government Code (GC) Section 53646. GC 53646 provides that a quarterly report, or monthly if legislatively elected, to be submitted to the City Council detailing the City’s cash and investments, a statement of compliance with the Investment Policy, and confirmation of the City’s ability to meet pooled expenditure requirements for the next three months.

Pooled Cash and Investment Structure
The City holds cash and investments in a pooled cash account to efficiently manage and invest available funds. Rather than each fund maintaining separate bank and investment accounts, all cash is combined (or “pooled”) into a single treasury account.

This approach allows the City to:
• Maximize investment returns by investing larger combined balances. • Simplify cash management and reduce administrative costs. • Ensure liquidity to meet obligations across all funds.

At quarter-end, the City allocates interest and investment income back to each fund based on its proportionate share of the total cash balance in the pool, ensuring each fund receives its fair portion of earnings.

Portfolio Summary

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Agenda Packet - May 4, 2026
Quarterly Treasurer’s Report for the period ending March 31, 2026., Page 2

As of the reporting date, the City’s total cash and investments amount to $132,964,404, with a market value of $106,927,064. The significant variance between par value and market value is primarily due to agency securities, which have a par value of $48.95M but a market value of $24.72M. This variance reflects rising interest rates, which reduces the present value of future cash flows for fixed-income securities. Because these securities are held to maturity and not intended for sale, the unrealized losses have no impact on the portfolio’s realized returns or liquidity.

Investment Composition
The investment portfolio is structured to prioritize safety, liquidity, and yield and is divided into two primary categories:

On-Call Deposits:

Totaling $32,506,404, these funds are held in various checking accounts and liquid investment pools to ensure immediate availability. Notable balances include Local Agency Investment Fund ($14.70M) and LA IMPACT in Local Agency Investment Fund ($13.18M).

Investments:

This quarter consists of short-term investments totaling $3,058,000 in par value with a market value of $3,055,940 of U.S. Treasuries.

Long-term investments totaling $97,400,000 in par value with a market value of $71,364,719, these holdings include agency securities, U.S. Treasuries, municipal and corporate bonds, asset-backed securities (ABS), and certificates of deposit (CDs).

Agency securities, U.S. Treasuries, and corporate bonds form the largest components of the portfolio, with market values of $48.95M, $24.76M, and $21.43M respectively. Weighted average yields remain competitive, with many investments offering yields above 4%.

Investment Policy Compliance
The portfolio complies with all policy constraints related to credit quality, issuer limits, maturity limits, and sector allocations. The City Treasurer certifies that all investments conform to the current Investment Policy and applicable state regulations.

Conclusion
The City’s investment strategy remains prudent and diversified. The Treasurer’s Office continues to closely monitor interest rates and market trends to adjust the investment mix as necessary, while maintaining the primary objectives of safety, liquidity, and yield.

FISCAL ANALYSIS
Not applicable.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.

ATTACHMENTS

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Agenda Packet - May 4, 2026
Quarterly Treasurer’s Report for the period ending March 31, 2026., Page 3

1. Treasurer Report Tables for March 31, 2026

Report Prepared By:
isabella Guzman, Senior Accountant

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Agenda Packet - May 4, 2026
Par Value
Coupon
Rate
Moody's/
S&P Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Market Value
On Call Deposits
Treasurer Checking Account - US Bank US Bank 2,599,951 N/A N/A N/A Demand N/A None 2,599,951 2,599,951 LA IMPACT - US Bank US Bank 329,637 N/A N/A N/A Demand N/A None 329,637 329,637 PFA La Verne Mobile Country Club (Payments)WFB Wells Fargo 248,036 N/A N/A N/A Demand N/A None 248,036 248,036 PFA La Verne Mobile Country Club (Rents) WFB Wells Fargo 51,387 N/A N/A N/A Demand N/A None 51,387 51,387 PFA Valley Rancho Mobile Home Park WFB Wells Fargo 343,555 N/A N/A N/A Demand N/A None 343,555 343,555 Local Agency Investment Fund - City LAIF 14,702,499 N/A N/A N/A Demand N/A 4.00% 14,702,499 14,702,499 Local Agency Investment Fund - LA IMPACT LAIF 13,176,461 N/A N/A N/A Demand N/A 4.00% 13,176,461 13,176,461 Charles Shwab Money Market - LA IMPACT Investments 0.00 N/A N/A N/A Demand N/A Market 0.00 0.00 Charles Shwab Bank Sweep Investments 0.00 N/A N/A N/A Demand N/A Market 0.00 0.00 Charles Shwab Premier Bank Sweep Investments 70,614 N/A N/A N/A Demand N/A Market 70,614 70,614 California CLASS Investments 460,481 N/A N/A N/A Demand N/A Market 460,481 460,481 California CLASS - LA IMPACT Investments 523,783 N/A N/A N/A Demand N/A Market 523,783 523,783 On-Call Deposits 32,506,404$ 32,506,404$ 32,506,404$ Investment Type Bank Security Name Par Value
Coupon
Rate
Moody's/
S&P Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Market Value
Short-Term Investments (1 year or less)
U.S. Treasury Charles Schwab US TREASURY BILL 04/02/2026 1,820,000 0.000% Aa1 03/24/2026 04/02/2026 2 1.83% 1,818,566 1,819,818 U.S. Treasury Charles Schwab US TREASURY BILL 04/16/2026 1,238,000 0.000% Aa1 03/17/2026 04/16/2026 16 3.45% 1,234,655 1,236,122 Total Short-Term Investments 3,058,000$ 3,053,221$ 3,055,940$ Long-Term Investments (2 to 5 years)
Agency Securities Charles Schwab FFCB 1% 10/07/2026 CALLABLE 2,000,000 1.000% Aa1 02/27/2024 10/07/2026 190 3.84% 1,822,345 1,971,242 Agency Securities Charles Schwab FHLB 2.5% 03/10/2027 CALLABLE 1,000,000 2.500% Aa1 02/16/2022 03/10/2027 344 3.78% 1,000,000 987,816 Agency Securities Charles Schwab FHLB 2.75% 03/25/2027 CALLABLE 3,500,000 2.750% Aa1 05/01/2024 03/25/2027 359 3.86% 3,288,450 3,463,898 Agency Securities Charles Schwab FHLB 3% 04/21/2027 CALLABLE 1,000,000 3.000% Aa1 03/24/2022 04/21/2027 386 3.89% 1,000,000 991,535 Agency Securities Charles Schwab FHLB 1.07% 06/04/2027 CALLABLE 3,000,000 1.070% Aa1 09/05/2024 06/04/2027 430 3.77% 2,795,440 2,905,752 Agency Securities Charles Schwab FFCB 1.77% 01/13/2028 CALLABLE 3,500,000 1.770% Aa1 09/06/2024 01/13/2028 653 4.17% 3,299,110 3,372,296 Agency Securities Charles Schwab FFCB 1.5% 03/23/2028 CALLABLE 3,500,000 1.500% Aa1 09/05/2024 03/23/2028 723 3.86% 3,248,010 3,339,053 Agency Securities Charles Schwab FHLMC 2.5% ZK8379 11/01/2031 7,500,000 2.500% Aa1 02/13/2024 11/01/2031 2,041 4.16% 1,052,266 1,089,134 Agency Securities Charles Schwab FHLMC 2.5% ZS8632 12/01/2031 7,500,000 2.500% Aa1 02/09/2024 12/01/2031 2,071 4.23% 981,782 1,012,965 Agency Securities Charles Schwab FEDERAL NTNL MORTGAG 2% FS0533 02/01/20322,600,000 2.000% Aa1 02/14/2024 02/01/2032 2,133 4.26% 1,036,595 1,074,282 Agency Securities Charles Schwab FEDERAL NTNL MORTGAG 1.5% MA4530 02/01/20322,600,000 1.500% Aa1 02/14/2024 02/01/2032 2,133 4.28% 1,096,882 1,144,657 Agency Securities Charles Schwab FHLMC 4.5% ZA4045 10/01/2033 5,500,000 4.500% Aa1 04/29/2025 10/01/2033 2,741 4.14% 581,417 581,392 Agency Securities Charles Schwab FEDERAL NTNL MORTGAG 3.5% FM9386 07/01/20364,000,000 3.500% Aa1 07/30/2025 07/01/2036 3,745 4.15% 1,327,313 1,327,135 Agency Securities Charles Schwab FEDERAL NTNL MORTGAG 2% FA1996 03/01/20381,750,000 2.000% Aa1 07/30/2025 03/01/2038 4,353 4.34% 1,441,354 1,454,940 Municipal Bonds Charles Schwab BARSTOW CALIF P 225,000 3.746% A+ 04/14/2022 06/01/2026 62 4.03% 225,272 224,861 U.S. Treasury Charles Schwab US TREASURY 4% 01/15/2027 1,300,000 4.000% Aa1 02/21/2024 01/15/2027 290 3.75% 1,291,577 1,302,387 U.S. Treasury Charles Schwab US TREASURY 3.875% 11/30/2027 2,750,000 3.875% Aa1 02/22/2024 11/30/2027 609 3.84% 2,724,095 2,751,719 U.S. Treasury Charles Schwab US TREASURY 3.625% 05/31/2028 3,000,000 3.625% Aa1 02/22/2024 05/31/2028 792 3.82% 2,918,546 2,988,281 U.S. Treasury Charles Schwab US TREASURY 4.625% 09/30/2028 3,000,000 4.625% Aa1 02/22/2024 09/30/2028 914 3.82% 3,021,550 3,057,305 U.S. Treasury Charles Schwab US TREASURY 4% 01/31/2029 3,000,000 4.000% Aa1 02/21/2024 01/31/2029 1,037 3.83% 2,962,433 3,013,594 U.S. Treasury Charles Schwab US TREASURY 3.625% 08/31/2029 3,000,000 3.625% Aa1 09/12/2024 08/31/2029 1,249 3.87% 2,993,457 2,976,914 U.S. Treasury Charles Schwab US TREASURY 4.375% 12/31/2029 3,100,000 4.375% Aa1 01/23/2025 12/31/2029 1,371 3.88% 3,097,712 3,153,039 U.S. Treasury Charles Schwab US TREASURY 3.875% 04/30/2030 2,550,000 3.875% Aa1 06/02/2025 04/30/2030 1,491 3.90% 2,559,681 2,547,510 City of La Verne
Investment Detail
For the Month Ended March 31, 2026

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Agenda Packet - May 4, 2026
Investment Type Bank Security Name Par Value
Coupon
Rate
Moody's/
S&P Rating
Purchase
Date
Maturity/
Called Date
Days to
Maturity
Yield to
Maturity Cost Basis Market Value
Corporate Bonds Charles Schwab THE GOLDMAN SACHS GR 3% 02/26/2027 CALLABLE250,000 3.00% A2 02/24/2022 02/26/2027 332 4.62% 250,000 247,372 Corporate Bonds Charles Schwab THE BANK OF NEW YORK VAR 04/26/2027 CALLABLE500,000 4.95% Aa3 06/03/2024 04/26/2027 391 4.63% 497,155 500,032 Corporate Bonds Charles Schwab GILEAD SCIENCES, INC 1.2% 10/01/2027 CALLABLE1,000,000 1.20% A3 02/08/2024 10/01/2027 549 4.09% 886,525 957,442 Corporate Bonds Charles Schwab THE WALT DISNEY CO 2.2% 01/13/20281,000,000 2.20% A2 02/08/2024 01/13/2028 653 4.02% 919,045 969,797 Corporate Bonds Charles Schwab UNITEDHEALTH GROUP I 5.25% 02/15/2028 CALLABLE1,000,000 5.25% A+ 02/08/2024 02/15/2028 686 4.26% 1,013,323 1,016,166 Corporate Bonds Charles Schwab BRISTOL-MYERS SQUIBB 3.9% 02/20/2028 CALLABLE558,000 3.90% A2 02/09/2024 02/20/2028 691 4.01% 543,701 555,166 Corporate Bonds Charles Schwab BANK OF AMERICA CORP VAR 07/21/2028 CALLABLE1,325,000 3.59% A1 02/06/2024 07/21/2028 843 4.81% 1,274,258 1,309,498 Corporate Bonds Charles Schwab THE GOLDMAN SACHS GR VAR 08/23/2028 CALLABLE1,000,000 4.48% A2 02/06/2024 08/23/2028 876 4.84% 981,065 1,000,232 Corporate Bonds Charles Schwab COMCAST CORP 4.55% 01/15/2029 CALLABLE1,000,000 4.55% A3 02/06/2024 01/15/2029 1,021 4.29% 995,895 1,005,413 Corporate Bonds Charles Schwab MORGAN STANLEY VAR 01/24/2029 CALLABLE1,400,000 3.77% A1 02/06/2024 01/24/2029 1,030 4.73% 1,339,582 1,382,692 Corporate Bonds Charles Schwab CISCO SYSTEMS, INC. 4.85% 02/26/2029 CALLABLE1,000,000 4.85% AA- 10/16/2024 02/26/2029 1,063 4.17% 1,018,966 1,018,290 Corporate Bonds Charles Schwab MARSH & MCLENNAN COM 4.375% 03/15/2029 CALLABLE1,000,000 4.38% A3 10/16/2024 03/15/2029 1,080 4.29% 1,002,579 999,810 Corporate Bonds Charles Schwab WASTE MANAGEMENT, IN 2% 06/01/2029 CALLABLE850,000 2.00% A3 01/15/2026 06/01/2029 1,158 4.27% 797,030 792,103 Corporate Bonds Charles Schwab AMERICAN EXPRESS CO VAR 07/27/2029 CALLABLE1,225,000 5.28% A2 10/30/2025 07/27/2029 1,214 4.58% 1,261,332 1,245,843 Corporate Bonds Charles Schwab WELLS FARGO & CO VAR 10/23/2029 CALLABLE1,225,000 6.30% A1 05/01/2025 10/23/2029 1,302 4.78% 1,291,172 1,274,076 Corporate Bonds Charles Schwab ABBVIE INC. 3.2% 11/21/2029 CALLABLE1,100,000 3.20% A2 05/14/2025 11/21/2029 1,331 4.28% 1,035,825 1,058,046 Corporate Bonds Charles Schwab CITIGROUP INC. VAR 03/20/2030 CALLABLE1,500,000 3.98% A3 08/05/2025 03/20/2030 1,450 4.86% 1,474,010 1,475,978 Corporate Bonds Charles Schwab THE CIGNA GROUP 4.5% 09/15/2030 CALLABLE1,000,000 4.50% A- 02/19/2026 09/15/2030 1,629 4.58% 1,012,004 993,156 Corporate Bonds Charles Schwab META PLATFORMS, INC. 4.2% 11/15/2030 CALLABLE1,000,000 4.20% Aa3 02/26/2026 11/15/2030 1,690 4.44% 1,007,260 988,705 Corporate Bonds Charles Schwab ENTERPRISE PRODUCTS 4.6% 01/15/2031 CALLABLE1,000,000 4.60% A3 02/19/2026 01/15/2031 1,751 4.57% 1,019,390 999,904 Corporate Bonds Charles Schwab JPMORGAN CHASE & CO. VAR 03/24/2031 CALLABLE1,500,000 4.49% A1 03/26/2026 03/24/2031 1,819 5.15% 1,491,895 1,488,003 Asset Backed Securities* Charles Schwab CNH EQUIPMENT TRUST 3.89% 22B 11/15/2027 ABS1,100,000 3.890% Aaa 04/30/2024 11/15/2027 594 3.98% 237,620 242,030 Asset Backed Securities* Charles Schwab ALLY AUTO RECEIVABLE 5.46% 231 05/15/2028 ABS1,100,000 5.460% Aaa 04/30/2024 05/15/2028 776 4.34% 451,082 453,470 Asset Backed Securities* Charles Schwab FORD CR AUTO OWNER T 5.09% 24A 12/15/2028 ABS1,100,000 5.090% Aaa 04/30/2024 12/15/2028 990 4.13% 846,597 857,934 Asset Backed Securities* Charles Schwab WF CARD ISSUANCE TRU 4.29% 242 10/15/2029 CMO1,300,000 4.290% Aaa 10/16/2025 10/15/2029 1,294 4.04% 1,315,244 1,305,898 CDs Charles Schwab AUSTIN TELCO FEDERAL 5.05% CD 11/27/2026248,000 5.05% N/R 11/15/2022 11/27/2026 241 5.05% 248,000 250,094 CDs Charles Schwab SYNCHRONY BANK 4.25% CD 11/18/2027244,000 4.25% N/R 11/15/2022 11/18/2027 597 4.25% 244,000 245,870 Total Long-Term Investments 97,400,000$ 70,219,842$ 71,364,719$ Total Cash and Investments 132,964,404$ 105,779,468$ 106,927,064$ Ronald L. Clark

CITY TREASURER
I hereby certify that the investment activity for this reporting period conforms with the current investment policy as set forth in Resolution No. 24-67. Per govern
ment code requirements, there are adequate funds available to meet the City of La Verne's budgeted and actual expenditures for the next six months. *The variance between par and market value is primarily due to rising interest rates, which reduce the present value of future cash flows for fixed-income agency securities. As these securities are held to maturity and not intended for sale, the unrealized losses have no impact on the portfolio's realized returns or liquidity.

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Agenda Packet - May 4, 2026
KDna-U L~
Portfolio Maturity Schedule
Sum of Market Value Investment Type
Maturity Range (Years) Agency Securities Asset Backed Securities* CDs Corporate Bonds Municipal Bonds U.S. Treasury Grand Total 0 224,861 3,055,940 3,280,801

0.5 1,971,242 250,094 2,221,336
1 8,349,001 747,404 1,302,387 10,398,791

1.5 242,030 245,870 957,442 2,751,719 4,197,060
2 6,711,348 453,470 2,541,129 2,988,281 12,694,228

2.5 857,934 2,309,730 3,057,305 6,224,968
3 5,198,308 3,013,594 8,211,902

3.5 1,305,898 3,577,965 2,976,914 7,860,777
4 1,475,978 5,700,549 7,176,526

4.5 1,981,861 1,981,861
5 2,487,907 2,487,907

5.5 2,102,099 2,102,099
6 2,218,938 2,218,938

7.5 581,392 581,392

10.5 1,327,135 1,327,135
12 1,454,940 1,454,940
Grand Total 24,716,094 2,859,331 495,964 21,277,723 224,861 24,846,687 74,420,660 Investment Policy Compliance
Category % of Portfolio Policy Limit Max Maturity In-Compliance Agency Securities 24,716,094$ 27.59% None 5 years YES Asset Backed Securities* 2,859,331$ 3.19% 20% 5 years YES CDs 495,964$ 0.55% 30% None YES
Corporate Bonds 21,277,723$ 23.75% 30% 5 years YES Mortgage Pools* -$ 0.00% 20% 5 years YES Municipal Bonds 224,861$ 0.25% 20% 5 years YES Schwab Money Market -$ 0.00% 20% N/A YES U.S. Treasury 24,846,687$ 27.74% None 5 years YES LAIF (Excl. LAI) 14,702,499$ 16.41% 75,000,000$ N/A YES CalifoniaCLASS (Excl. LAI) 460,481$ 0.51% None N/A YES 89,583,641$
*Maximum maturity is measured on a weighted average life basis.

City of La Verne
Investment Detail
For the Month Ended March 31, 2026
0 1 2 3 4 5 6 7 8 9
0 0.5
1 1.5
2 2
.5
3 3.5
4 4.5
5 5.5
6 7.5

10.5 12
Millions
U.S. Treasury
Municipal Bonds
Corporate Bonds
CDs
Asset Backed Securities*
Agency Securities
Investment Type
Maturity Range…
Sum of Market Value

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City of La Verne,City Council
Agenda Report

DATE: May 4, 2026
TO: Honorable Mayor and City Council
FROM: Danny Wu, Director of Public Works
Brando
n Coatney, Fire Chief
SUBJECT: APPROVAL OF PROFESSIONAL SERVICES AGREEMENTS WITH MARIPOSA LANDSCAPES, INC. AND BRIGHTVIEW LANDSCAPE
SERVICES, INC. FOR FISCAL YEAR 2025-26 ANNUAL VEGETATION MANAGEMENT AND FUEL HAZARD REDUCTION SERVICES.

SUMMARY
The City initiated a Request for Proposals (RFP) process to select a qualified contractor for annual, comprehensive vegetation management and fuel hazard reduction services across 23 City-owned parcels within the Wildland Urban Interface. Following a competitive selection process, Mariposa Landscapes, Inc. is being recommended for award as the Primary Contractor, with BrightView Landscape Services, Inc. recommended as the Secondary Contractor, to be activated at the City's discretion.

RECOMMENDATION
That the City Council authorize the City Manager to execute Professional Services Agreements with Mariposa Landscapes, Inc. as the Primary Contractor in an amount not to exceed $198,504, and BrightView Landscape Services, Inc. as the Secondary Contractor in an amount not to exceed $219,000, and authorize the City Manager to execute any amendments within the approved budget.

DISCUSSION
The City of La Verne maintains 23 parcels within the Wildland Urban Interface (WUI) that require annual vegetation management and fuel hazard reduction services, better known as weed abatement and fuel modification, to mitigate fire risk and ensure compliance with applicable fire safety standards. These parcels are located in high-risk areas, where vegetation growth poses a significant fire hazard to adjacent properties, infrastructure, and the community.

Failure to complete vegetation management within the required seasonal window may expose the City to increased wildfire risk and potential regulatory compliance issues.

Historically, these services were managed solely by the Public Works Department and performed through a combination of in-house crews, County contracts, and piecemeal contracted services. While these efforts addressed immediate needs, the fragmented approach lacked consistency in both service standards and cost structure, and did not fully account for the increasingly stringent state requirements governing fuel hazard reduction in the WUI.

In FY 2025-26, in response to heightened state standards, the Fire Department and Public Works Department initiated a coordinated program to address vegetation management on these

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Agenda Packet - May 4, 2026
Approval of Professional Services Agreements with Mariposa Landscapes, Inc. and BrightView Landscape Services, Inc. for Fiscal Year 2025-26 Annual Vegetation Management and Fuel Hazard Reduction Services., Page 2

parcels. This collaborative approach demonstrated the value of incorporating fire safety expertise into the oversight of these services and highlighted the need for a more structured, consolidated approach. Moving forward, the Fire Department will serve as the primary contract manager for these high-risk areas, ensuring ongoing compliance with state standards, while Public Works will continue to provide budgetary oversight and consultation. This consolidated contract represents a significant improvement over the previous approach, providing unified standards, clearer accountability, and greater cost efficiency.

On March 24, 2026, the City issued a Request for Proposals (RFP) for Annual Vegetation Management and Fuel Hazard Reduction Services. The RFP was made available through PlanetBids, allowing for a competitive and transparent selection process. A mandatory site walk was held on April 2, 2026, to ensure all proposers had direct familiarity with the parcels and existing site conditions prior to submitting proposals. The scope of work included annual clearance of 23 City-owned parcels within the WUI, poison oak identification, treatment, and disposal, compliance with Fire Department performance standards, emergency response capabilities, and ongoing coordination with City staff. The RFP required proposers to submit a not-to-exceed (NTE) contract amount, an estimated cost per parcel, and hourly and per-acreage rates to establish a pricing basis in the event the City acquires additional land requiring service.

The intent is for the same parcels to be cleared annually, with provisions to add newly acquired parcels at negotiated unit rates. The agreement term will be for an initial term of one (1) year, with two (2) optional one-year extensions, exercised at the City's discretion. If approved, the contract is scheduled to commence May 5, 2026. Work assignments will be issued on a task order basis under the direction of the Fire Department as contract manager.

The RFP was structured to allow for the award of both a Primary and Secondary Contractor. This approach was intentional given the time-sensitive nature of fuel hazard reduction work within the WUI. Having a qualified secondary contractor under contract ensures continuity of service in the event the Primary Contractor encounters capacity constraints, weather delays, or other unforeseen conditions, particularly given regional demand for these services during peak fire season.

The City received five (5) proposals in response to the RFP. Following an initial responsiveness review, two proposals were deemed non-responsive and removed from consideration. One proposal was submitted as a cost proposal only and did not address the submittal elements of the RFP. A second proposal was disqualified due to lack of required elements and non- attendance at the mandatory site walk. The remaining three (3) responsive proposals were advanced to the interview stage.

The three responsive proposers were Brightview Landscape Services, Inc., Mariposa Landscapes, Inc., and Sustainable Mitigation. Proposals were evaluated by a Selection Committee in accordance with the criteria established in the RFP. Because this procurement was conducted as an RFP rather than a competitive bid, cost alone did not constitute the sole basis for selection. The evaluation criteria and weightings were as follows:

Table 1: Evaluation Criteria and Weights
Evaluation Criteria Weight

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Qualifications, Experience, & References 25%
Unde
rstanding of Vegetation Management and Fuel Hazard Reduction Objectives & Site Conditions
30%
Timeline, Methodology, Equipment, & Safety 25%
Cost of Services 20%

In-person interviews were conducted on April 22, 2026, by a three-member selection panel comprised of subject-matter experts with knowledge of vegetation management, fire safety, and WUI operations. Each proposer was evaluated on their demonstrated understanding of site- specific conditions observed during the mandatory site walk, their methodology and equipment, their approach to safety and compliance with Fire Department standards, and their ability to perform within the required treatment window, from May through the end of June. The evaluation process followed a consistent scoring rubric aligned with the weighted criteria established in the RFP. Cost proposals were reviewed separately after all interviews were completed to ensure the focus during interviews remained on qualifications and suitability for the contract.

Table 2: Proposal Evaluation Results
Proposer Average Score Rank
Mariposa Landscapes, Inc. 85.54 1
BrightView Landscape Services, Inc. 65.79 2
Sustainable Mitigation 54.54 3

Mariposa Landscapes, Inc. received the highest composite score and is recommended for award as the Primary Contractor. Founded in 1977 and headquartered in Southern California, Mariposa Landscapes, Inc. is an award-winning landscape services firm with extensive experience serving municipal clients throughout the region. The firm holds accreditation from the Tree Care Industry Association (TCIA) and maintains licensed and certified landscape technicians, tree care supervisors, and pest control experts. Mariposa has previously performed work in the City of La Verne and demonstrated a strong familiarity with local site conditions.

During the evaluation process, the firm demonstrated a thorough understanding of the City's vegetation management and fuel hazard reduction objectives, a well-defined methodology for sequencing and completing parcels within the treatment window, company-owned equipment appropriate for WUI work, and a robust safety program.

BrightView Landscape Services, Inc., ranked second and is recommended as the Secondary Contractor, to be activated at the City's discretion should the Primary Contractor be unable to complete assigned work within the required treatment window. BrightView is one of the largest commercial landscape services companies in the nation, with extensive experience in fuel modification and WUI vegetation management. The firm's depth of resources and capacity to mobilize quickly makes them well-suited as a secondary contractor.

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The RFP expressly provided for the award of both a Primary and Secondary Contractor. This dual-award structure ensures the City has a reliable backup resource in the event the Primary Contractor encounters workforce capacity constraints, weather delays, or other unforeseen circumstances that could jeopardize completion of work within the required treatment window, particularly given contractor demands around the region before the peak fire season. Given the life-safety implications of failing to complete clearance work on time, having a qualified secondary contractor on contract provides a critical safeguard for the City.

Staff recommends awarding contracts to Mariposa Landscapes, Inc. as the Primary Contractor and BrightView Landscape Services, Inc. as the Secondary Contractor based on their top- ranked proposals and demonstrated ability to meet the City’s operational and compliance needs.

FISCAL ANALYSIS
The impact to the General Fund is estimated at no more than $57,000 and will require an appropriation. If approved, this appropriation will be included in the Quarter 3 budget update to amend the Fiscal Year (FY) 2025–26 Budget. Approximately $70,000 in reimbursements from the Federal Emergency Management Agency (FEMA), related to prior-year expenditures, was received but not included in the FY 2025–26 budget and will be used to offset the increased appropriation.

The City Council previously appropriated $130,000 in General Capital Improvement Funds in FY 2023–24 for the La Verne Wilderness Park – Oak Tree Fire Clearance Project (CIP No.

PK2302). These funds remain unexpended and are proposed to be reprogrammed for this effort. In addition, the Fire Department has secured a $32,000 grant from the California Fire Foundation, resulting in total available funding of up to $219,000.

The proposed contracts consists of a not-to-exceed amount of $198,504 for Mariposa Landscapes, Inc. (Primary Contractor) and $219,000 for BrightView Landscape Services, Inc. (Secondary Contractor), for the initial one-year term commencing May 5, 2026 with the option for two one-year extensions. The Secondary Contractor will serve as backup and only be activated if Mariposa is not able to mobilize sufficient workforce. and at the City's discretion, and total expenditures shall not exceed the available funding. The dual-contractor structure provides flexibility without obligating the City to expend the full contract amount. Funding is allocated as follows:

Funding Source Amount
Re-programmed CIP Budget from CIP No.

PK2302
$130,000
General Fund Up to
$57,000
California Fire Foundation Grant $32,000
Total: Up to
$219,000

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The City anticipates receiving grant funding in FY 2027-28 and beyond that will support continued funding of these services beyond the initial contract term, providing relief to the General Fund.

ENVIRONMENTAL ANALYSIS
The proposed contract for vegetation management and fuel hazard reduction services is categorically exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to Title 14 of the California Code of Regulations §15304 (Minor Alterations to Land) as a Class 4 Categorical Exemption, as the scope of work consists of minor alterations in the condition of land and vegetation. The activity involves routine vegetation maintenance and does not result in significant environmental disturbance. Additionally, Public Resources Code Section 21080.49, added by Senate Bill 131 in 2025, provides a CEQA statutory exemption for specific wildfire risk reduction, vegetation management, and home hardening projects.

LEGAL REVIEW
The proposed Agreement was approved as to form by the City Attorney. The procurement process was conducted in accordance with applicable City purchasing policies and procedures.

ATTACHMENTS

1. Professional Services Agreement - Mariposa Landscapes, Inc.

2. Professional Services Agreement - BrightView Landscape Services, Inc.

Report Prepared By: Coordinated with:

Nicol
e Houston, Senior Management Analyst Fred St. A
nge, Fire Marshal
Lonnie Shipman, Community Risk Reduction
Specialist
Ramiro Nunez, Maintenance Manager
Richard Casados, Parks Supervisor
Jennifer Brown, Senior Management Analyst

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Rev. 7-
2024

CITY OF LA VERNE
PROFE

SSIONAL SERVICES AGREEMENT
WITH
MARIPOSA LANDSCAPES, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 5TH day of May 2026 (“Ef
fective Date”), by and between the CITY OF LA VERNE, a
municipal corporation (“City”), and MARIPOSA LANDSCAPES, INC. , a California corporation with its principal place of business at 6232 Santos Diaz St., Irwindale, CA 91702 (“Contractor”).

RECITALS

A. City proposes to utilize the services of Contractor as an independent contractor to provide annual vegetation management and fuel hazard reduction services, as more fully described herein; and

B. Contractor represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. City and Contractor desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and

D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

E. The City has designated a Secondary Contractor to provide services under a separate agreement in the event Contractor is unable to complete assigned work within the required treatment window. Contractor’s obligations under this Agreement are not diminished by the existence of a Secondary Contractor agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONTRACTOR

1.1. Scope of Services. Contractor shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Contractor’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional Contractors in similar fields and circumstances in accordance with sound professional practices. Contractor also warrants that it is familiar with all la w s that may affect its
performance of this Agreement and shall advise City of any changes in any laws that may affect Contractor’s performance of this Agreement.

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1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;

(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to harassment, workplace violence, discrimination, minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor’s sole cost and expense.

1.8. Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement.

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2.0. COMPENSATION AND BILLING

2.1. Compensation. Contractor shall be paid in accordance with the cost proposal set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Cost Proposal”).

Contractor’s total compensation shall not exceed One Hundred Ninety-Eight Thousand, Five Hundred and Six Dollars ($198,506.00).

Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor.

2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Contractor’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed and completed within the terms of this Agreement. The Project Schedule shall be mutually agreed upon by the parties within fifiteen (15) days of the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of

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performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall
include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of twelve (12) months, ending on May 4, 2027, with two optional one (1) year extensions, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Contractor, at no cost to City. Any use of uncompleted documents without specific written authorization from Contractor shall be at City’s sole risk and without liability or legal expense to Contractor.

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La Verne City CouncilMay 4, 2026

La Verne City Council
May 4, 2026