La Verne City Council
August 3, 2026

Agenda Packet - August 3, 2026
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Form Rev. 6-4-24
(b) Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is incorporated into this Agreement as if fully set forth herein.

Contractor shall post a copy of such wage rates at all times at the project site(s).

(c) Legal Working Day. In accordance with the provisions of Labor Code Section 1810, et seq., eight (8) hours is the legal working day. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of the Labor Code regarding eight (8)-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Work performed by Contractor’s or any subcontractor’s employees in excess of eight (8) hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight (8) hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. Contractor shall forfeit as a penalty to City Twenty- Five Dollars ($25.00), or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight (8) hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.

(d) Apprentices. Contractor shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code Section 1777.5.

(e) Payroll Records. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Sections 1771, 1881, and 1815 of the Labor Code for any work performed by his or her employees on this project. The payroll records shall be certified and shall be available for inspection at all reasonable hours in accordance with the requirements of Labor Code Section 1776.

(f) Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code Section 1771 and Labor Code Section 1725.5 requiring registration with the DIR.

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1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of City. Evaluations of the work will be done by City’s Maintenance Services Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;

(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Compliance with Applicable Law. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other applicable federal, state and local laws and ordinances applicable to the services required under this Agreement.

Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other contractors for services similar to the Services in this Agreement or may have its own employees perform services similar to those Services contemplated by this Agreement.

1.7. Delegation and Assignment. Contractor may not delegate or assign this Agreement, in whole or in part, to any person or entity without the prior written consent of City.

Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City, or confidential information relating to the City’s computer and security systems and programs. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization

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by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit B. Contractor’s total compensation shall not exceed One Hundred and eighty one Thousand, Three hundred and Thirty Four dollars ($181,334.00). The base annual compensation is One Hundred Sixty-eight, Thirty-four dollars. ($168,334.00) Any additional services beyond the routine sweeping schedule shall be authorized by the City and paid from the remaining contingency amount of Thirteen Thousand Dollars($13,000.00)

2.2. Additional Services. Contractor shall not receive compensation for any services provided outside the Scope of Services set forth in this Agreement without amending this Agreement as provided herein. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the Services performed, the date of performance, and the associated time for completion.

2.4. Records and Audits. Records of Contractor’s Services shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times throughout the term of this Agreement

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through three (3) years after its termination.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The Services shall be performed in strict compliance with Exhibits A and B. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, pandemics (excluding COVID-19) or any other conditions beyond the reasonable control of a party.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of one (1 year, ending on June 30, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination.

In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and Services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:

(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than Two Million Dollars

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($2,000,000.00) combined single limit per accident for bodily injury and property damage.
(c) Workers’ compensation insurance as required by the State of California.

Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of La Verne and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of Contractor pursuant to its contract with City; products and completed operations of Contractor; premises owned, occupied or used by Contractor; automobiles owned, leased, hired, or borrowed by Contractor.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “Contractor’s insurance coverage shall be primary insurance as respects the City of La Verne, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of La Verne shall be excess and not contributing with the insurance provided by this policy.” (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of La Verne, its officers, officials, agents, employees, and volunteers.

(e) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

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Form Rev. 6-4-24

5.1. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.2. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-limiting. The insurance provisions contained in this Agreement shall not be construed as limiting in any way, the indemnification provisions contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.

5.6 Excess Coverage. To the extent that Contractor maintains any insurance coverage(s) in amounts or types which are not expressly called out in this Agreement, such additional coverage(s) shall be deemed to be required by this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.

Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.

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Form Rev. 6-4-24

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONTRACTOR: IF TO CITY:

Frank Gutierrez
President/ CEO
316 N. Corona Ave.

Ontario, CA 91764
Tel: 909 268-7944
City of La Verne
3660 D Street
La Verne, CA 91750
Tel: (909) 596-8726
Attn: Ramiro Nunez,
Maintenance Manager
Courtesy copy to:

City of La Verne
3660 D Street
La Verne, CA 91750
Attn: Finance Dept. | Purchasing

6.5. Drug-free Workplace Policy. Contractor shall provide a drug-free workplace by complying with all provisions set forth in the United States Drug-Free Workplace Act of 1988, 41
U.S.C. Section 701, et seq. Contractor's failure to conform to the requirements set forth in this law will constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

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Form Rev. 6-4-24

6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement.

Contractor shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph

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6.11. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

6.13. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor’s services under this Agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.14. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.

6.15. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.16. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

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6.17. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.18. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.19. Headings. Headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.20. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.21. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.22. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.23. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.24. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.25. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. [Signature page follows.]

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONTRACTOR

Signature

Frank Gutierrez

PRESIDENT/CEO

Signature
Date:

Date:

Jesse Villareal
General Manager
Vice President of Logistics

CITY OF LA VERNE

Date:

ATTEST:

Debra Fritz
Deputy City Clerk

APPROVED AS TO FORM:

Date:

Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

Date:

6/22/26
6/22/26

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Public Works Department

EXHIBIT A

REQUEST FOR PROPOSALS

SCOPE OF SERVICE
Street Sweeping Services
The Contractor shall use and furnish, at its own expense, all labor, equipment and materials necessary for the satisfactory performance of the street, median and parking lot sweeping services set forth herein. The work to be done consists of routine and non-routine sweeping on arterial, collector, commercial, residential, and industrial streets, cul-de-sacs, and parking lots. The entire length of all curbs (including median curbs and curb returns}, painted (2-way) left turn lanes and paved medians shall be swept each time the street is swept. The balance of each street shall be swept as needed. After sweeping, curbs and gutters shall be left in a clean condition (free from residue and debris).

The Contractor shall make as many passes as are necessary to leave the streets in clean condition.

Street sweeping shall be performed in accordance with accepted standards for routine and emergency Municipal Street cleaning. This is intended to be a "Clean Sweep" program and not a "Single Pass" program. When necessary for proper cleaning, the proposing contractor shall make more than one pass on a street without extra charge. Such extra passes may include, but shall not be limited to, cleaning of dirt, sand and debris from street centerlines and pavement markings. On the day of refuse and recycling services (currently residential pick up is every Monday), all median curbs, 2-way left turn lanes and paved medians will be swept. The Scope of Work and sweeping frequencies may be varied by the Director of Public Works or his designee.

The Contractor shall immediately respond when notified by the City to re-sweep unsatisfactory areas at no additional charge. The Contractor shall maintain a log that indicates dates, times, streets and miles swept. The log (digital) shall be available for inspection (real-time log) by the Director of Public Works or his designee.

A.

Sweeping services will include the following:

All indicated mile
s and areas/properties with curb and gutter as well as designated parking lots. The Contractor will be required to verify exact curb mileage. The City's estimated total curb miles swept for purposes of this RFP are 109 miles (including curbed and paved medians) all miles under this agreement are true curb miles and are designated as follows:

1. Residential streets and
all arterial streets located in Attachment A (map) and listed in Attachment B, shall be swept on a bi-weekly basis. Center medians, turn pockets and intersections shall be swept on a bi-weekly basis, The downtown area will be swept weekly as noted in Attachment C.

2. The Civic Center Complex (parking lot) shall be swept one time per month - on a Monday morning before the hour of 7:00 am. (excluding holidays which shall become the next work day). The Contractor will sweep approximately 5,500 square yards of Civic Center parking lot.

3. In additi
on, all City Facilities and Park parking lots as well as other areas listed in Attachment C shall be swept on a monthly basis or as needed basis. The Contractor will sweep approximately 8,190 square yards of parking lots.

B. Sweeping Services Management Plan:

As part of
this agreement the Contractor shall submit a plan for ensuring that all streets, parking lots, curbed and painted medians and special areas are swept. The Contractor is encouraged to use its experience to incorporate creativity and real world solutions tailored

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Public Works Department Street Sweeping Services
to the needs of the City of La Verne. This management plan must include solutions that consider population growth, parked cars, trash pickup services, sweeping dead-end streets and cul-de-sacs, several school zones, etc. The Contractor is encouraged to use the latest technology advances in its plan to achieve its management plan objectives.

C.

Special Provisions to be included in contract for additional services:

1. Scheduled Extra Work. For scheduled extra work items, the Contractor will be given two (2) working days in advance notice of the need. Compensation shall be based on Compensation Schedule.

Scheduled Extra Work items may include, but are not limited to correcting damages due to accidents, vandalism, acts of God, spillage, sandblasting, paving preparation, scheduled special events (list of City special events, Attachment C) and/or undesignated special events which may require sweeping services during the year, in non-emergency timeframe. A separate itemized invoice, indicating the actual hours spent on-site, shall be prepared for the Scheduled Extra Work. No additional compensation shall be given for travel time to the Scheduled Extra Work site.

2. Emergency Extra Work. A 24-hour telephone number and/or list of employees including telephone numbers or pager numbers, who are available for 24-hour emergency callout service. Compensation for emergency service shall be on an hourly basis according to the rates listed in the Agreement Schedule of Prices.

Emergency Extra Work callouts during regular business hours shall be those times from Monday through Friday from 5:00 a.m. to 2:30 p.m. All other times shall be considered "after hours" for the purpose of determining emergency callout work.

The Emergency Extra Work items may include, but are not limited to accidents, vandalism, acts of God, spillage, sandblasting, paving preparation, and undesignated special events which may require sweeping services during the year, in an emergency timeframe. A separate itemized invoice, indicating the actual hours spent on-site, shall be prepared for the Emergency Extra Work. No additional compensation shall be given for travel time to the work site.

3. City Holidays. All City Holidays will be observed, and no sweeping will occur unless requested by the City. The following list of holidays are observed by the City:

New Year's Eve
New Year's Day
Martin Luther Kina Dav
President's Dav
Memorial Dav
Independence Dav
Labor Dav
Veterans Dav
Thanksgiving
Dav After Thanksgiving
Christmas Eve
Christmas Dav

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Public Warns Department Street Sweeping Services

On holiday, the Contractor shall in no way hinder or refuse collection and activities with the City's contracted waste hauler. The Contractor shall give in writing to the Director of Public Works or his designee, the schedule for the holiday week, 2-weeks in advance.

The Contractor must coordinate the holiday sweeping schedule with the City's contracted waste hauler. Sweeping days missed due to the holidays will be made up the following day; the remaining schedule shall follow the trash pick-up schedule. Below is a list of holidays that the City's current contract waste hauler will observe:

New Year’s Day
Memorial Day
July 4th
Labor Day
Thanksgiving Day
Christmas Day

4. Sweeping Hours. Sweeping operations shall be conducted during hours that increase the benefit of the program:
• Residential and
Arterial areas shall be swept between the hours of 5:00 a.m. to 2:30 p.m. The downtown area and streets around schools shall be swept before 6:30 a.m.

5. Delays in sweeping. Regular sweeping shall not be required in the event of inclement weather. If requested by the Public Works Director or his designee sweeping of streets that become littered with storm debris shall be required.

6. Disposal of Sweeping Debris and Refuse. The Contractor's agreement shall include the following two pricing options:

• (a) All debris
and refuse material swept by the Contractor shall be the property of and the disposal responsibilities of the Contractor from and after the time of street sweeping. The Contractor shall dispose of all debris collected by hauling it to a legally established disposal area; • (b)The Contra
ctor can have the option to empty sweepers in the City
Sweeping Disposal Site where the Contractor will dispose of debris at no cost during daily street sweeping operation. Sweepers will only have Maintenance Yard access from 6:00 a.m. to 4:00 p.m., Monday - Friday (excluding holidays).

7. Callback. Whenever, in the opinion of the City, a section of street is inadequately swept, the Contractor shall (within 24 hours after notification) re-sweep the section in question, and may, at the sole discretion of the City, forfeit a penalty of one hundred dollars ($100.00) for each time a street is inadequately swept. No additional payment will be made for callbacks as a result of unsuccessful sweeping.

8. Equipment. The Contractor shall utilize current model vacuum sweeper or combination sweepers, which while engaged in sweeping activities, shall not exceed a speed of five miles per hour. Mechanical broom sweeper may be approved by the

Agenda Packet - August 3, 2026
15 City of La Veme
Public Works Department Street Sweeping Services
City for certain heavy sweeping areas. (All street sweepers utilized in this contract must be alternative fuel vehicles and meet all Federal, State and local regulations including but not limited to SCAQMD Rule 1186). The Contractor shall have and maintain a minimum of one primary alternative-fuel sweeper, one backup alternative-fuel sweeper for use in providing the services to the City. In the event that a sweeper requires repair or replacement, a replacement sweeper will be provided within one hour so that the established inventory does not fall below the above stated minimums. Contractor shall provide a primary sweeper assigned to service the City of La Verne and clearly identified while operating within the City. The Contractor shall maintain the sweepers in good, clean working condition. The primary sweeper shall be no more than five years old and in the event a sweeper needs to be replaced permanently due to age and condition of the vehicle, it shall be replaced with a new vehicle. The backup sweeper shall be no more than eight years old.

The Contractor may be requested to replace any sweeper and permanently discontinue its use within the City of La Verne if, during any consecutive three month period, the sweeper experiences two breakdowns. For purposes of this RFP "breakdown" shall be defined as any mechanical malfunction which prevents use of the sweeper for four hours. Contractor shall maintain a monthly log of breakdown occurrences, and shall make said log available to City upon submission of monthly billing to the City.

9. Equipment Maintenance/Replacement. The equipment used by the Contractor in performance of these services, shall be properly maintained in good, clean working condition and appearance, and have sweeping capability so as to ensure the highest level of street sweeping services. The Contractor shall have the ability in-house to perform all necessary repairs on such equipment The Contractor shall have sufficient additional vacuum sweepers so that if any unit breaks down, a replacement unit is immediately available. In the event that a "primary sweeper" (as defined in paragraph 9 hereof) needs to be permanently replaced during the term of the contract, the Contractor agrees to replace it with a new vehicle.

The Contractor shall submit a quarterly report detailing the following for each piece of equipment.

• List each type
of equipment that is to be used at the City by the
Contractor with make, year, model and mileage
• Maintenance records
and repairs
• Servicing intervals for
each piece of equipment
• Replacement criteria o
f equipment
• Number of "backup"
sweepers available for immediate use if a piece of
equipment fails to operate
The City shall have the right to perform periodic inspections of the equipment. If the primary equipment is faulty and requires repairs, then "backup" equipment must be available within one hour to prevent delay to the daily sweeping operation. The backup sweeper must be eight years of age or less.

The City, at the Contractor's option, will provide storage at the City's Maintenance Yard for the primary sweeper that is used in the contract.

Agenda Packet - August 3, 2026
16 City of La Verne
Public Works Department Street Sweeping Services

10. Global Positioning System (GPS) & Tracking Software. All primary street sweepers (backup sweepers must meet the same requirements as primary sweepers when sweeping La Verne) shall have installed a Global Positioning System that will enable the City of La Verne to view via computer internet (including, but not limited to:
desktop, laptops, mobile devices, tablets and other current and future technology options) where the sweepers are at all times. The cost of the entire GPS system will be the responsibility of the Contractor, and the system must be capable of the following:

• The system shall be
internet-based and the Contractor shall provide to the
City a minimum of three accounts to have full access to the site. • The system shall
be capable of gathering and reporting the following real time data, speed, direction, location on a map, address, distance traveled, brooms up or down, water on or off (a system that is expandable based on technology changes is preferred). If the sweeper is equipped with cameras to display video with access to recorded data as well is preferred. • The sweepers' p
ath of travel superimposed on a map.
• Generating e-mail
alerts regarding important matters such as when sweeper operating speeds exceed six mph, sweeper non-movement for periods in excess of one hour, or other condition(s) determined necessary. • Training shall
be provided to City Staff on an as needed basis to learn the GPS system. Training may be required as City staff changes. Periodic training will be done at no additional cost up to three training sessions per year. Initial training of staff may take longer upon contract start-up. Initial training does not count against time specified for periodic training. • Maintaining the
data for a period of 90 days, after which data may be
downloaded to the City of La Verne for storage.
• Two way voice
or text message communication between the City of La Verne and the individual sweepers.
• GPS system
must be up and running prior to contract signing. Training of City staff for the GPS system shall be done prior to work beginning.

11. Response to Complaints. The Contractor shall respond within 24 hours to requests or complaints from the City. Contractor shall investigate any complaints that may concern the performance of the street sweeping services. The Contractor shall report to the Public Works Director or his designee on the following working day as to the action or procedure taken with reference to any complaints, and when necessary, complete the citizens request form that will remain on file in the City offices. The Contractor shall maintain a log outlining the nature of the complaint and resolution including contact information. The log shall be kept current and be available for the duration of the contract.

Agenda Packet - August 3, 2026
17 City of La Veme
Public Works Department Street Sweeping Services

12. Water. (a) Free access shall be provided to all fire hydrants at all times. The Contractor shall not draw any water from a fire hydrant for use on the work, other than for Street Sweeping Operations without first obtaining permission from the Public Works Director and the owner of such water.
(b) Whenever required by the Public Works Director, the Contractor shall obtain a City of La Verne fire hydrant meter to record water usage. A $1,000.00 deposit as established by the Director of Public Works shall be paid by Contractor and refunded upon return of said hydrant meter.

13. National Pollution Discharge Elimination System (NPDES) Requirements. The contractor shall comply with the requirements of the City's NPDES Permit, including preparation and submittal to the City of a monthly report which includes information regarding the quantity of material picked up during the sweeping process. Reporting procedures and forms are subject to change by the enforcement agency.

14. Speed Limit of Sweepers. Sweepers shall not operate above maximum speed as specified by the manufacturers for optimum sweeping (not to exceed five mph).

15. Personnel. Sweeping shall be conducted by personnel adequately trained and licensed for sweeper operation. All operators will be required to speak fluent English.

For efficiency of street sweeping services, the Contractor shall provide a list of drivers and individuals with their respective resumes working in the City and is encouraged to designate the same driver(s) to service the city streets. If changes are made, the Contractor shall notify the City ten days prior to planned changes or immediately for unplanned changes.

16. Record Keeping. The Contractor shall maintain:
• A daily (digital)
log detailing mileage, cubic yards/tons of materials collected and shall also contain lists of trees, vegetation, inoperative motor vehicles, and any other obstruction which impede sweeping. The log shall be available to the City at all times.
• The Contractor shall submit to the City a monthly report which summarizes:
curb mileage for residential, commercial, industrial, and cubic yards/tons of materials collected. The report shall also specify the number and nature of complaints received when they were responded to and how they were resolved. The report shall also contain lists of trees, vegetation, inoperative vehicles, and any other obstructions which impeded sweeping.

17. The Contractor shall
be required to attend a monthly meeting at which monthly reports, complaint logs and other documentation will be reviewed and discussed.

18. The Contra
ctor shall provide all necessary operational information and data that may be required to complete the reporting requirements of any legally established regulatory agency.

19. The Contractor is
required to maintain and update the street sweeping schedule as necessary. Prior to any changes to the schedule the Contractor must notify the Public Works Director, or his designee who must approve any changes

Agenda Packet - August 3, 2026
18 City of La Verne
Public Works Department Street Sweeping Services
prior to implementation. If a change in the schedule is permanent, the Contractor is required to update all schedules on their website and provide all necessary or requested documents to the City for inclusion on the City's webpage.

20. Minimization of spills. The Contractor must be trained in Illicit Discharge and each vehicle must carry Best Management Practices (BMPs) to prevent, contain, or remove any Illicit Discharge that occurs in relation to the sweeping. The Contractor must use due care to prevent Illicit Discharge such as debris, waste, or fluids from leaking or being spilled or scattered during the sweeping or transportation process.

If any debris, waste, or fluids leak or are spilled during the process, the Contractor must promptly clean up those materials to the satisfaction of the City. Each sweeping vehicle must carry, at a minimum, the following BMPs-a broom, shovel, and absorbent material-to address leaks or spills, and be in compliance with all applicable Environmental Laws.

D. Term of Agreement:

The Contractor shall begin work on August 1, 2026. The initial contract period shall be an annual agreement, ending June 30, 2027.

E. Payment to Contractor:

Compensation for street sweeping shall be based on the actual number of curb miles and parking lots swept and number of callout hours expended. Quantities submitted by the Contractor for payment by City shall be according to the approved Schedule of Prices.

Callout hours are subject to approval by the Public Works Director or his designee.

The Contractor shall submit invoices on a monthly basis, along with the NPDES report for the previous month. Payment for services rendered per the Agreement shall be made on or before the 25th day of each month during which the within 30 days following the month during which services have been performed, provided that the specified reports and invoices have been submitted in a timely manner.

F. Event of Default/Liquidated Damages:

Failure of the Contractor to complete the work in accordance with the Agreement and Specifications will result in damages being sustained by the City. Such damages are, and will continue to be, impractical and extremely difficult to determine.

Agenda Packet - August 3, 2026
19 City of La Verne
Public Works Department Street Sweeping Services
Following are events of default that shall be cause for liquidated damages:

1. Operation of sw
eeper without using sufficient water to control dust.

2. Operation of sweepe
r exceeding the stated speed limits for operation.

3. Missing scheduled
sweeping day(s) without providing prior notice to the Public Works Director or his designee (excluding inclement weather) and/or without the written approval by the Public Works Director or his designee approving the missed sweeping day(s).

4. Poor results -
dirt left behind.

5. Any failure
or refusal by Contractor to perform in accordance with the terms of the Agreement.

When observed violating the foregoing on the first occurrence, the Contractor will be notified in writing by the City (e-mail notifications from the Director or his designee shall be considered an "in writing notification'). The Contractor shall respond within five days with a written plan stating how compliance will be corrected. If the Contractor violates the same specifications a second time, within a 30-day period, City shall have the right to withhold payment of $2,500.00.

Execution of the Agreement shall constitute an agreement by the City and the Contractor that the estimate for liquidated damages is reasonable. Such sum is liquidated damages and shall not be construed as a penalty; and may be deducted from payments due to the Contractor if such conditions or delays occur.

G. Contact Person: For proposal or technical information contact:

Ramiro Nunez
Maintenance Manger
[email protected]

(909) 596-8741

Agenda Packet - August 3, 2026
20 City of La Verne
Public Works Department

RESPONSE FORM
Street Sweeping Services

FOR STREET SWEEPING SERVICES AGREEMENT

SCHEDULE OF PRICES
Contractor hereby offers to
furnish all labor, materials, equipment, tools,
transportation and services necessary to complete the work in accordance with the Specifications and to complete all requirements for the sums quoted in this Contract.

A. TOTAL DEBRIS DISPOSAL COSTS BORNE BY CONTRACTOR

Type of Sweeping Unit Event
Unit
Annual
Unit
Unit Price Total Price

Bi-Weekly Residential &
Major, Primary,
Secondary/Medians, Business
Curb
Mile
159.7 26 $45.45 $188,717.49

Weekly - Downtown Curb
Miles

4.8 52 $45.45 $11,344.32

Bi-Monthly Parking Lots
(excluding Civic Center area)
Square
Yard
8,190 6 N/C

Monthly Civic Center Complex Square
Yard
5,500 12 N/C

Bonita High School Parking
Lot
Square
Yard
2030 2 N/C
Total $200,061.81
*In regards to the La Verne Street Sweeping Services RFP, please note that bi□weekly refers to streets being swept every other week, based on a 4- day work week with Mondays mandatory (excluding holidays which shall become the next work day). ""Indicates the downtown area to be swept weekly before the hour of 7:00 a.m. *** bi□monthly refers to city owned parking Jots being swept every other month. "**" Monthly Civic Center Complex refers to the area being swept every Monday (excluding holidays which shall become the next work day).

B. TOTA

L DEBRIS DISPOSAL COSTS BORNE BY CITY
Type of Sweeping Unit Event
Unit
Annual
Unit
Unit Price Total Price

Bi-Weekly Residential &
Major, Primary,
Secondary/Medians, Business
Curb
Mile
159.7 26 $39.14 $162,517.10

Weekly – Downtown Curb
Miles

4.8 52 $39.14 $9,769.34

BI-Monthly Parking Lots
(excluding Civic Center area)
Square
Yard
8,190 6 N/C

Monthly Civic Center Complex Square
Yard
5,500 12 N/C

Bonita High School Parking
Lot
Square
Yard
2030 2 N/C
Total $172,286.45

Agenda Packet - August 3, 2026
21 City of La Veme
Public Works Department Street Sweeping Services
•in regards to the La Veme Street Sweeping Services RFP, please note that bi-weekly refers to streets being swept every other week, based on a 4-day work week with Mondays mandatory (excluding holidays which shaf/ become the next work day). .. Indicates the downtown area to be swept weekly before the hour of 7:00 a.m. ••• bi-monthly refers to city owned parking lots being swept every other month. •••• Monthly Civic Center Complex refers to the area being swept every Monday (excluding holidays which shaff become the next work day).

Scheduled Extra Work and/or Emergency Extra Work

Additional Services Unit Unit Price

Cost per one hour of Scheduled Extra Work services
during regular business hours
(M-F, 5:00 a.m.-2:30 p.m.)
$/hour $185/hr

Cost per one hour of Emergency Extra Work callout
services during regular business hours
(M-F, 5:00 a.m.-2:30 p.m.)
$/hour $225/hr

Cost per one hour of Emergency Extra Work callout
services after business hours
(anytime outside of regular business hours)
$/hour $300/hr

Provide an estimated time of arrival in minutes for emergency callouts (from time of notification by the City to the operators arrival at the scene)
Working Hours 120 Min _
After-Hours 120 Min _

In Witness hereof, the undersigned represents and warrants that they have the right, power, and legal authority to enter into and execute this document on behalf of the Contractor, and have caused this document to be executed by setting here unto their name, title and signature.

Title Date of Proposal

THIS MUST BE SIGNED BY THE CONTRACTOR
Name of Firm
Name of Firm Representative Signature of Firm Representative CMAX Commercial Maintenance, Inc
Frank Gu5errez
President/CEO 6/22/26

Agenda Packet - August 3, 2026
22 City of La Veme
Public Works Department

ATTACHMENT A
Street Sweeping Services

LA VERNE STREET SWEEPING MAP

Agenda Packet - August 3, 2026
Street Swee in A reas
Legend
- -- --n - • -• .. _ • -·-- • --' -- • -
- -
□-..,._
□----• ~- • --
I
/
2'
, '
' 'rr
- ' , ,.__
f ~
. •
. -
7 , ,
•
23 City of La Verne
Public Works Department Street Sweeping Services

ATTACHMENT B

LA VERNE STREET SWEEPING LOCATIONS
RR XING south of Walnut SIXTH ST -165' north

ACORN OR HICKORY DR CHESTNUT RD

ALDERSGATE DR WHEELER AVE CHAMBER AVE

ALDON AVE SIXTH ST GROVE ST

ALESSANDRO AVE MAJELLA AVE DAMIEN AVE

ALISO CIR BOWDOIN ST END

ALLEN AVE RAMONA AVE FORDLAND AVE
AsL,M O N D ST BOWDOIN ST BEECH ST

ALONDRA CIR PALOMA AVE END

ALPHA CIR PLEASANT ST CDS

ALTA VISTA DEL MARINO CALLE ARAGON

AMHERST ST FRUIT ST WILLIAMS AVE

ANCONA DR DORAL ST WHEELER AVE

ARGO CR DOGWOOD DR END

ARROW HWY WCITI' LIMITS E CITY LIMITS

ARTHUR WAY VIRGINIA AVE EAST

ASHFORD DR CANYON VIEW DR CORAL WAY

ASPEN ST SUNROSE ST ELDERBERRY ST
ATLANTIC CR POLARIS WY cos
es, FOOTHILL BLVD WALNUT ST

BALSA CR DAMIEN AVE CDS

BASELINE RD WEST CITY LIMIT EAST CITY LIMIT

BAYBERRY CT HANAWALT ST CDS
BEAVER WAY HALE AVE - 257' WEST WHEELER AVE - 457' EAST

BEECH ST DAWN AVE ALMOND ST
-- BELL ST BENTON AVE BS,

BENTON AVE BELL ST HOLLYOAK ST

BIANCA ST LOGAN ST BENTON

BIRDIE DR COUNTRY CLUB DR WHEELER AVE
BIXBY DR FOOTHILL BLVD 210 FWY
BIXBY DR BASELINE RD 210 FWY
BLACKROCK AVE LAI\E AVE DOGWOOD DR

BOGIE DR COUNTRY CLUB WEST END

BOLLING AVE EIGHTH ST LOMELI LN

BONITA AVE SAN DIMAS CANYON RD FULTON RD

BONNER CT CANYON VIEW OR CDS

BOWDOIN ST EMERALD AVE WILLIAMS AVE

BRACKETT ST CURTISS CT YEAGER AVE

BRADFORD ST FOOTHILL BLVD BOWDOIN ST

BRANDT OT MADISON AVE FULTON RD

BRENT CT CANYON VIEW DR CDS
BRYDON RD GOLDEN HILLS RD North END

BUCKSKIN CIR -RAYMOND DR CDS
BUNNELLE AVE BASELINE RD North END
BUTTERFIELD AVE PEYTON RD North END

CST SEND/ RR TRACKS ARROW HWY
CST 2ND ST COTTAGE LN

CABOT LN NASHPORT ST END

CADLEY DR RUGGLES ST OAK MESA DR

CALLE ARAGON GOLDEN HILLS RD ALTAVISTA

CALLE CLEMENTE VIA RANCHO LA VERNE CDS

CALLE DE BRAVO VIA RANCHO LA VERNE CDS

CALLE DE GRANDE VIA CORONAS END

CALLE EL TORO VIA RANCHO LA VERNE CDS

CALLE ESTRADA LEMONWOOD ST END

CALMBANK AVE CLEAR FALLS ST BOGIE DR

CAMBRIDGE AVE PATTIGLEN AVE STRATFORD WY

CAMERO AVE PASEO AVE BIANCA ST
CANTERWOOD DR 83' south of LA MESA DR North END

CANYON CREST DR ESPERANZA DR STARFALL CIR
CANYON VIEW DR CANYON PARK LN North END

CARMEN CT ROMOLA AVE END

CARRION RD ARROW HWY END

CATALINA AVE BEAVER WV DANTON ST

CEDAR ST LANDEROS AVE MIMOSA LN

Agenda Packet - August 3, 2026
24 City of La Veme
Public Warns Department RFP: Street Sweeping Services

CHAMBER AVE NASHPORT ST ALDERSGATE DR

CHELSEA DR HEATHER DR N END

CHELSEA DR GENESEE AVE SEND

CHELSEA DR FOOTHILL BLVD HEATHER DR

CHESTNUT RO ACORN DR WHEELER AVE
CIRCLE CT SARGENT ST cos

CITRUSWOOD ST MARSHALL CREEK DR EMERALD AVE

CLEAR FALLS ST WARM SPRINGS AVE WCDS

CLOVER ST BENTON AVE WINTERHAVEN DR

COLLEGE LN WHITE AVE WINFIELD AVE

COLUMBIA DR SYCAMORE PRICE

COOPER CT CANYON VIEW DR CDS

CORAL WAY EASTGLEN DR ASHFORD DR

CORDOVA CIR SIERRA WY CDS

CORK CR ACORN DR CDS

CORONADO LN VIRGINIA AVE MANZANITA CIR

CORRIGAN CT WRIGHT AVE CDS
COUNTRY CLUB DR GCLDEN HILLS RD West of BOGIE DR

CRAIG WAY BUTTERFIELD AVE CDS

CREEKWOOD DR WHEELER AVE CDS

CROWN CR EMERALD AVE END

CURTISS CT YEAGER AVE CDS

CYNTHIA CT CATALINA AVE WEND

CYPRESS CIR VALENCIA AVE CDS

D ST FOOTHILL BLVD END

DEL MAR CIR VIRGINIA CDS

DEL MARINO CALLE ARAGON ALTA VISTA

DERBY CIR BEAVER WY CDS

DEVENTER DR END END

DIANE DR OVERHOLTZER DR WHEELER AVE

DICKENS LN SAN DIMAS CANYON RD LYFORD DR

DIVOT DR GOLDEN HILLS RD CLEAR FALLS ST
DOGWOOD DR SAN DIMAS CANYON RD Romola

DORAL ST ANCONA DR CDS
DOVER AVE D5' WEND

DRIVER LN COUNTRY CLUB OR CDS

DURANGO CT MONTEREY ST CDS

DURWOOD WAY DST WHITE AVE

DUVAL ST RAMONA AVE CDS
EST ARROW HWY 8TH ST

EAGLE DR COUNTRY CLUB OR GATE

EARHART CT WRIGHT AVE CDS

EASTGLEN DR RAMOLA AVE CANYON VIEW DR

EDMINSTER DR GENESEE AVE SEND

EDMINSTER DR ESSEX DR GENESEE AVE

EIGHTH ST DST WHITE AVE

EL DORADO DR N END SEND

EL NIDO VIA DEL PARAISO CDS

ELEVENTH ST BUTTERFIELD AVE DST

ELK CR BEAVER WY CDS

ELMCREST ST WEND ORANGEWOOD ST

ESPERANZA DR BASELINE RO GOLDEN HILLS RD

ESSEX ST EMERALD AVE EDMINSTER
ESTHER AVE 3RD ST CDS

EVERGREEN ST BUTTERFIELD AVE DST
f ST 1ST ST 8TH ST

FAIRPLEX DR R,R, XING ARROW HWY

FAWN CR DICKENS LN CDS
FIFTH ST Glenfield AVE I ST

FIG CR BOWDAINST CDS

FILLMORE CT ROOSEVELT ST CDS

FIRST ST FULTON RD EST
FOOTHILL BLVD West City Limits East city limits

FOXGLEN AVE CANYON VIEW DR CDS

FRIAR CIR BOWDOIN ST CDS

FRUIT ST FOOTHILL BLVD BASELINE RD

FULTON RD ARROW HWY BONITA AVE
G ST 1ST ST 7TH ST

GARDENA LN WHEELER AVE LARKSPUR LN

GEM CIR BRADFORD ST WEND

Agenda Packet - August 3, 2026
25 City of La Veme
Public Works Department Street Sweeping Services

GENESEE DR BIXBY DR EMERALD AVE

GILL CR BEAVER WY CDS

GLADSTONE ST DAMIEN AVE RAMONA AVE

GLEN WAY MARSHALL CREEK DR CDS

GLENFIELD AVE BONITA AVE HIGHLAND DR
GOLDEN HILLS R.D LINDA LN ESPERANZA DR

GOLETA ST DAMIEN AVE PALOMA AVE

GRANADA LN ESPERANZA DR MANZANITA CIR

GRANT PL BIXBY DR CDS

GREENVIEW LN CALMBANK AVE CDS

GROVE ST WHITE AVE END

GUAVA ST BOWDOIN ST CDS

HALAGA CR VIRGINIA AVE CDS

HALE AVE BEAVER WY END

HANAWALT ST KING ST WENWOOD ST

HARPER CT WHEELER AVE CDS
HARTSHORN RANCH Pl AMHURST ST CDS

HAWTHORNE AVE MAGNOLIA AVE PARK AVE

HAYES DR WHITE AVE CDS

HEATHER DR CHELSEA DR BIXBY OR

HELENA CIR HORMEL AVE CDS

HICKORY DR ACORN DR WHEELER AVE

HIGHLAND DR SEDALIA AVE GLENFIELD AVE

HOLLY OAK ST WHEELER AVE PARK AVE

HORMEL AVE RAMONA AVE DAMIEN AVE
I ST 2ND ST GROVE ST

INDIAN WELLS LN COUNTRY CLUB DR CDS

IRIS CR POLARIS WV CDS

IRON CLUB DR BIRDIE DR CDS

JASMINE CT ESPERANZA DR CDS
JUANITA AVF. RAMONA AVE DAMIEN AVE

JUANITA AVE SAN DIMAS CANYON RD SEDALIA AVE

JUNIPER ST SAGE ST CDS(W)

JUNIPER ST SAGE ST CDS(E)

KENDALL ST WHITE AVE WENWOOD ST
KENDRICK DR WINTER.HAVEN DR B ST
KENT DR CANTER.WOOD RD WHEELER AVE

KIMBERLY AVE AMHERST ST END

KING ST GROVE ST HANAWALT ST

KNOLLWOOD AVE PEPPER AVE COLLEGE LN

LA MESA DR CANTERWOOD RD WHEELER AVE

LA RUE AVE RAMOLA AVE CANYON VIEW DR

LAKE AVE BLACKROCK AVE FOX GLEN AVE

LANDEROS AVE BOWDOIN ST BASELINE RD

LARKSPUR LN BASELINE RO GARDENA LN

LAURIE LN ALDON AVE FULTON RD
LEAF ST WINTER.HAVEN DR BENTON AVE

LEMONWOOD ST VIA RANCHO LA VERNE EMERALD AVE

LINDA LN GOLDEN HILLS RD CDS

LINDBERGH CT WRIGHT AVE CDS

LOGAN ST PASEO AVE BIANCA AVE

LOIS CIR SEDALIA AVE CDS

LOMA AVE LOGAN ST LUCERO AVE

LOMELI LN WINFIELD AVE BOLLING AVE

LOS ROBLES VIA DE MANSION (S) VIA DE MANSION (N)

LUCERO AVE LOMA AVE BIANCA AVE

LYFORD DR DICKENS LN JUANITA AVE

LYNN CIR BELL ST CDS

MADERA DR VINEWOOD ST ROSEWOOD ST

MADISON AVE ROOSEVELT ST BRANDT ST
MAGNOLIA AVE 3RD ST ALLEY

MAIELLA AVE PATTIGLEN AVE ALESSANDRO AVE

MANSION CT LOS ROBLES END

MANZANITA CR GRANADA AVE END

MAPLEWOOD ST END (E) END(W)
MARCO CT 8TH ST CDS

MARIA AVE PATTIGLEN AVE END

MARSHALL CREEK DR CITRUSWOOD ST ORANGEWOOD ST

MARY CIR SEDALIA AVE CDS

MAVERICK CR RAYMOND DR CDS

Agenda Packet - August 3, 2026
26 City of La Veme
Public Works Department Street Sweeping Services

McKinley AVE FAIRPLEX DR END

MEADOW LARK DR ESPERANZA OR MEADOW LARK DR (N)

MEADOW ST STONE CIR BOWDOIN ST

MILDRED ST WESTSIDE DR CANYON VIEW DR

MILLER ST BOWDOIN ST BASELINE RD

MIMOSA LN BOWOAIN ST CEDAR ST

MIRAMONTE DR ARROW HWY SIERRA WY
MONO CIR m,1BERLEY PL END

MONTEREY ST GOLDEN HILLS RD VIA DICHA

MORENO AVE FOOTHILL BLVD GLADSTONE ST

MORGAN WAY EMERALD AVE RAYMOND DR

MOSS CIR BONITA AVE CDS

MUSTANG CR RAYMOND DR CDS

NASHPORT ST END CATALINA AVE

NINTH ST BUTTERFIELD AVE PEYTON RD

NOGAL CIR GUAVA ST CDS
NORDLAND AVE 8TH ST END

OAK BEND DR SHADY OAK DR OAK MESA DR

OAK KNOLL TER OLD RANCH RD END

OAK MESA DR OLD RANCH RD WHEELER AVE

OAK RIDGE DR OLD RANCH RD WHEELER AVE

OAKLEAF LN AMHURST ST CDS

OAKVIEW LN OLD RANCH RD END

OBERLE CT VINEWOOD ST CDS

OLD RANCH RD ACORN DR SOUTH END
OLD WHEELER RD WHEELER AVE IS) WHEELER AVE (N}

OLIVEWOOD ST MARSHALL CREEK DR EMERALD AVE

ORANGEWOOD ST VIA DE MANSION EMERALD AVE
ORCHARD CT 6TH ST CDS

OVERHOLTZER DR DIANE DR OLD WHEELER RD

OXFORD CR BELL ST CDS

PACIFIC CIR POLARIS WY CDS

PALOMA AVE GLADSTONE ST GOLETA ST

PALOMARES AVE SAN DIMAS CANYON RD WHEELER AVE

PAMPAS CIR BOWDOIN ST NORTH'LY

PARK AVE HOLLY OAK ST END

PARTRIDGE PL ESPERANZA OR CDS

PASEO AVE WHEELER AVE CAMERO AVE

PATTIGLEN AVE BONITA AVE PALOMARES AVE

PEACOCK PL ESPERANZA DR CDS

PECK CR PINTO ST CDS

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Agenda Packet - August 3, 2026
27 City of La Veme
Public Works Department Street Sweeping Services

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VIRGINIA AVE ESPERANZA DR ARTHUR WY

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WALKER ST PALOMARES AVE CDS

WALNUT ST AST EST

Agenda Packet - August 3, 2026
28 City of La Veme
Public Walks Department Street Sweeping Services

WARM SPRINGS AVE CLEAR FALLS ST BOGIE DR

WEBER WAY VALENCIA AVE CDS

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WRIGHT AVE PUDDINGSTONE OR FAHWLEX DR

YEAGER AVE WHEELER END

YORK CIR BELL ST CDS

YUCCA CIR ESPERANZA DR CDS

Agenda Packet - August 3, 2026

DETAILED LA VERNE STREET MEDIAN SITES,

DOWNTOWN, BUSINESS AND SPECIAL EVENTS AREAS

Bi-weekly Median Sweep (Monday) - curbed and paved

• Sweep raised
curb medians on Foothill Blvd. from Canyon View to Falcon. • Sweep raised
curb medians on Arrow Hwy. from San Dimas Canyon Road to Fulton Court.
• Sweep raised
medians on White Avenue from Foothill Blvd. to College Lane • Sweep raised median
s and painted medians on Fruit Street from Baseline
Road to Foothill Blvd.
• Sweep raised
medians on Wheeler Avenue from Foothill Blvd to Paseo.
• Sweep raised
medians on Wheeler Avenue from Arrow Hwy to Puddingstone Drive. • Sweep raised median
s on Puddingstone from Fairplex Drive to 480' west of Wright Ave.

Business Area Bi weekly sweep (Monday)

• The San Polo Business
area shall be swept Bi-weekly on the same day as
the medians. Refer to Attachment "A" Map for location.

Weekly Downtown Sweeping

• Downtown
is bounded by Bonita Ave. to the North, Second St. to the south, B Street to the West and E St. to the east.

Parking Lot Sweeping- Monthly/Bi-Monthly or as needed

• Civic Center - 3660 D Street-Monthly
• Pelota Park-1505 Holly Oak Ave.- Bi-Monthly or as needed • Wheeler Park-1499 Palomares- Bi-Monthly or as needed
• Oak Mesa Park - 5400 Wheeler Ave.- Bi-monthly or as needed • Bonita High Parking lot- twice annually
Special Events - Sweeping: (after-hours events)
• 4th of July Parade (on morning of parade) - sweep parade route - Bonita Ave - Wheeler to White, D St. - Foothill to Bonita, 8 th St. -White to D St., F St. - 8 th to Bonita, G St. - 3 rd St. to Bonita and Bonita High Scool Parking lot prior to event. • Cool Cruise - Sweep downtown area the morning of the event. Bonita Ave. to the North,
Second St. to the south, B Street to the West and E St. to the east. • Wine Walk- Sweep downtown area the morning of the event. Bonita Ave. to the North, Second St. to the south, B Street to the West and E St. to the east.

Agenda Packet - August 3, 2026

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EXHIBIT B
CONTRACTOR’S PROPOSAL

Agenda Packet - August 3, 2026

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com

PROPOSAL FOR STREET SWEEPING SERVICES
City of La Verne
Presented to:

Ken Domer
City Manager
City of La Verne
Presented by:

CMAX Commercial Maintenance, Inc.
316 N. Corona Avenue
Ontario, California 91764
Proposal Date: June 2026

Executive Summary
On behalf of CMAX Commercial Maintenance, Inc., we are pleased to submit this proposal to provide comprehensive Citywide Street Sweeping Services for the City of La Verne.

CMAX understands the importance of maintaining clean roadways, protecting stormwater quality, enhancing neighborhood appearance, and delivering reliable municipal services that residents expect. We view this opportunity not simply as a service contract, but as a long-term partnership with the City of La Verne.

As Southern California's largest privately-owned street sweeping contractor, CMAX possesses the personnel, equipment, technology, and municipal expertise necessary to deliver exceptional service while exceeding the City's operational expectations.

Scope of Services

Agenda Packet - August 3, 2026
I

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com

CMAX proposes to provide comprehensive Citywide Street Sweeping Services utilizing dedicated regenerative air sweepers and experienced operators.

Service Scope
• Monthly Street Sweeping Services
• Residential Streets
• Arterial Roadways
• Industrial Areas
• Cul-de-sacs
• Medians and City Facilities
• Emergency Response Support
• Special Event Assistance
• NPDES/MS4 Reporting Support
Monthly Service Quantities
Description Quantity
Monthly Curb Miles 338.6
Rate Per Curb Mile $39.14
Monthly Contract Value $13,307.60
Annual Contract Value $172,286.45
Foothill add Curb Miles 19.80
Rate Per Curb Mile $39.14
Monthly Contract Value $774.97
Annual Contract Value $9,299.64

CMAX Technology Package

Agenda Packet - August 3, 2026

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com
CMAX invests heavily in technology to provide transparency, accountability, and superior customer service.

GPS Route Verification
Every sweeper is equipped with:
• Real-time GPS monitoring
• Route verification software
• Brush engagement monitoring
• Vehicle speed tracking
• Productivity reporting
• Route completion analytics
Samsara Fleet Management Platform
The CMAX proprietary fleet platform provides:
• Live operational oversight
• Digital route mapping
• Automated reporting
• Historical route records
• Operational dashboards
• Data export capabilities
360° Camera Technology
Our fleet includes advanced camera systems providing:
• Enhanced driver safety
• Incident documentation
• Liability protection
• Driver coaching opportunities
Supervisor Access
City staff receive responsive support from dedicated management personnel capable of addressing:
• Service concerns
• Schedule modifications
• Emergency deployment requests

Agenda Packet - August 3, 2026

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com
• Special event coordination
• Public Works requests

Key Benefits to the City of La Verne
Largest Private Street Sweeping Fleet in Southern California CMAX maintains:
• 68 Tymco regenerative air sweepers
• Mechanical broom sweepers
• 85+ parking lot sweepers
• Dedicated reserve equipment
Dedicated Reserve Fleet
CMAX maintains approximately:
1 reserve sweeper for every 6 active units
ensuring uninterrupted service.

PM10 Compliant Equipment
All equipment meets or exceeds:
• California Air Resources Board requirements
• PM10 standards
• Applicable environmental regulations
Emergency Response Capability
CMAX provides rapid response for:
• Storm events
• Illegal dumping
• Traffic incidents
• Emergency debris removal
• Special events

Agenda Packet - August 3, 2026

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com
Preventative Maintenance Program
Our in-house maintenance team performs:
• Routine inspections
• Scheduled servicing
• Equipment diagnostics
• Computerized maintenance tracking

Environmental Stewardship
Street sweeping serves as one of the most effective Best Management Practices available for reducing pollutants entering the storm drain system.

CMAX assists municipalities in achieving compliance with:
• NPDES requirements
• MS4 Permit requirements
• Stormwater pollution prevention efforts
• Debris reduction initiatives
Reporting metrics include:
• Curb miles swept
• Route completion records
• Operational hours
• Debris disposal quantities
• Seasonal performance trends

Customer Service Commitment
CMAX believes communication is the foundation of every successful municipal partnership.

Our commitment includes:

Agenda Packet - August 3, 2026

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com
• Responsive communication
• Single point of accountability
• Direct access to management
• Immediate issue resolution
• Transparent reporting
• Collaborative planning with Public Works

Key Personnel
Frank Gutierrez
Chief Executive Officer
Phone: 909-268-7944
Email: [email protected]
Frank oversees all components of the business, including:
• Customer experience initiatives
• Business development
• Strategic planning
• Logistical operations
• Executive leadership
• Municipal partnerships
Frank serves as an active resource to municipal clients and remains directly involved in ensuring service excellence.

Jesse Villarreal
Vice President of Operations
Phone: 909-762-2443
Email: [email protected]
Jesse oversees all divisions of CMAX and leads efforts involving:
• Technology implementation

Agenda Packet - August 3, 2026
I
I

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com
• Customer support programs
• Operational performance
• Fleet utilization
• Service optimization
• Cross-divisional coordination
Jesse ensures that every client receives consistent and responsive support.

Cesar Ortiz
Municipal Division General Manager
Phone: 909-926-1375
Email: [email protected]
Cesar oversees day-to-day municipal operations and works closely with Public Works personnel.

Responsibilities include:
• Route management
• Staff supervision
• Daily operations oversight
• Quality assurance inspections
• Customer service response
• Special event coordination
• Performance monitoring

Why CMAX
CMAX offers the City of La Verne:
✓ Proven municipal experience
✓ Financial stability
✓ Advanced technology systems

Agenda Packet - August 3, 2026
I

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com
✓ PM10 compliant equipment
✓ Dedicated reserve fleet
✓ Experienced leadership
✓ Transparent reporting
✓ Exceptional customer support
✓ Emergency response capabilities
✓ Long-term partnership commitment

Conclusion
CMAX Commercial Maintenance appreciates the opportunity to submit this proposal to the City of La Verne.

We are confident our experience, technology, personnel, and commitment to customer service make CMAX uniquely qualified to provide dependable, responsive, and environmentally responsible street sweeping services.

We look forward to partnering with the City of La Verne and serving as a trusted extension of the City's Public Works team.

Respectfully Submitted,

Frank Gutierrez
Chief Executive Officer
CMAX Commercial Maintenance, Inc.

Agenda Packet - August 3, 2026

CMAX Commercial Maintenance Inc
316 N Corona Ave
Ontario CA 91764
CMAXCo.com

Agenda Packet - August 3, 2026
City of La Verne,City Council
Agenda Report

DATE: August 3, 2026
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: 2026 CHRISTMAS MORNING COMMUNITY PARTNERSHIP AGREEMENT.

SUMMARY
For the 2026 Christmas Morning event, the community group Christmas Morning in La Verne has proposed serving as the lead community organization, with support and coordination from City Staff and the use of City resources. Pursuant to Administrative Regulation 129, City Council approval is required for community events that involve the use of City Staff and resources.

RECOMMENDATION
That the City Council:

1. Provide additional or alternative direction on the scope of the proposed Christmas Morning event;

2. Authorize the City Manager to finalize the agreement based on City Council direction and execute the agreement with Christmas Morning in La Verne within the approved budget; and

3. Approve a not-to-exceed amount of funding of $16,000, in lieu of the City fully producing the event, to assist Christmas Morning in La Verne in the implementation of the Christmas Morning event.

DISCUSSION
La Verne’s Christmas Morning tradition dates back to 1925 and has long featured Santa traveling through neighborhoods accompanied by vehicles with lights and sirens. For many years, volunteers also prepared and distributed goodie bags containing traditional holiday treats to residents along the routes.

The distribution of goodie bags was suspended during the COVID-19 pandemic and has not been reinstated since. In the years that followed, while the City continued the tradition through six established routes, with Santa escorted throughout the community by a lead public safety vehicle followed by a Santa vehicle, the City's fiscal condition has produced uncertainty about the event.

Community Proposal for the 2026 Event
In early 2026, a group of La Verne residents approached the City with an interest in taking over the Christmas Morning tradition and restoring the distribution of goodie bags along the routes.

The effort is being led by long-term resident Scott Dilley through the independent “Christmas

Agenda Packet - August 3, 2026
2026 Christmas Morning Community Partnership Agreement., Page 2

Morning in La Verne” committee (Committee). Scott Dilley, has volunteered on Christmas morning for many years as a La Verne Fire Reserve and more recently has led one of the routes for the past 10 years.

City Staff held an initial meeting with the group on March 19, 2026, to evaluate the concept and understand the community-led model. Follow-up meetings were held in April and June to further review the proposed event structure, volunteer capacity, vehicle use, insurance requirements, goodie-bag preparation and distribution, and other operational considerations.

Through those discussions, Staff determined that the event could successfully transition to a community-led model with the nonprofit Community Foundation of La Verne serving as the eventual fiscal sponsor and contracting organization. Under the proposal, the Committee would lead planning, fundraising, volunteer recruitment, sleigh preparation, and day-of operations, while the City would continue to provide limited guidance, oversight, and specified operational and vehicle support. Additionally, give the transition of producing the event from the City to a community-based group, it is recommended that the City provide seed money in the amount of funding budgeted for the event, not to exceed $16,000.

The proposed event would retain the traditional six-route format while extending the operating period to approximately 7:00 a.m. through 2:00 p.m. to accommodate the slower pace associated with goodie-bag distribution. Each route is expected to include a lead City vehicle equipped with lights and sirens, a Santa vehicle with a community-owned sleigh mounted on a flatbed, and golf carts used to assist with distributing goodie bags to residents.

Compliance with Administrative Regulation No. 129
In 2026, the City adopted Administrative Regulation No. 129, Community Organization Partnership and Use of Public Resources for Community-Oriented Projects, to establish a consistent process for evaluating partnerships in which a community organization requests the use of City Staff, equipment, facilities, funding, insurance, or other public resources. Because the proposed Christmas Morning event would involve the use of City vehicles, personnel, radios, insurance coordination, public streets, and other City support, the project exceeds the regulation’s de minimis threshold and requires City Council consideration.

Proposed Event Operations
The 2026 Christmas Morning event would continue the traditional six-route format and operate from approximately 7:00 a.m. to 2:00 p.m., or earlier, on Christmas Day. The extended timeframe would allow the routes to move at a slower pace and accommodate the return of goodie-bag distribution, which was not included in the City-operated format used in recent years.

Each route is expected to include a City-owned lead vehicle equipped with emergency lights and sirens, followed by a community-owned vehicle transporting Santa on a sleigh mounted to a flatbed. The community group is developing and will own the sleighs used for the event. Golf carts would accompany the routes to assist volunteers with distributing goodie bags and reduce the number of individuals needed to travel on foot. The newly formed non-profit, Community Foundation of La Verne, would coordinate the purchase of supplies for approximately 12,000 goodie bags. Consistent with the event’s historic tradition, the bags are expected to include peanuts, oranges, and candy. Volunteers would assemble the bags at participating churches

Agenda Packet - August 3, 2026
2026 Christmas Morning Community Partnership Agreement., Page 3

during the days leading up to Christmas. The specific packing locations, dates, volunteer procedures, food-storage arrangements, and distribution plan will be identified before the events.

The Committee would be responsible for recruiting and coordinating the volunteers needed for preparation and Christmas Day operations. Volunteer participation would be subject to applicable waivers, training, supervision, driver-qualification, and safety requirements established by and in partnership with the City.

City Involvement
Although the event would transition to a community-led model, the City would continue to provide limited operational support necessary to preserve the traditional route structure and ensure that the event is conducted safely. The City’s role would be limited to the resources and responsibilities specifically identified in the final partnership agreement, with the committee and Community Foundation remaining responsible for overall event planning, fundraising, volunteer coordination, equipment, supplies, and day-of implementation.

The City will provide six City-owned auxiliary vehicles equipped with emergency lights and sirens, with one vehicle assigned to lead each route. Each lead vehicle must be operated by a qualified City employee or Police Department RSVP volunteer who satisfies the City’s applicable driver-authorization and DMV record-review requirements. Staff has contacted prior event participants and identified sufficient interest to provide the six drivers needed for the event and two alternates.

The City will also provide handheld radios to support communication between the lead vehicle and Santa vehicle assigned to each route. The radios would operate on a designated Public Works channel rather than a public-safety frequency.

Staff would coordinate the procurement of the required special-event insurance and work with the Community Foundation and Committee to confirm that the final event plan is consistent with the coverage obtained.

The City Manager’s Office would serve as the primary point of coordination between the City, Community Foundation, Committee, and participating departments. Staff would administer the agreement, review required plans and public communications, coordinate the use of City resources, and verify compliance with Administrative Regulation No. 129.

Public Outreach and Transparency
The committee has established a webpage for their fundraising efforts and social media presence to support fundraising, recruit volunteers, and provide information about the proposed return of goodie-bag distribution. The committee also participated in the City’s Fourth of July parade with a float to raise awareness of the effort, engage residents, and solicit donations. At this time, the Committee has raised $3,400.

As planning progresses, the City and community partners will coordinate public information regarding the Christmas Morning routes, anticipated neighborhood arrival times, volunteer opportunities, and any operational changes from prior years. The City will continue using its website and other communication channels to provide route maps, event hours, safety

Agenda Packet - August 3, 2026
2026 Christmas Morning Community Partnership Agreement., Page 4

information, and updates regarding delays or changes.

Council Consideration & Next Steps
The City Council is being asked to consider whether this division of responsibilities provides an appropriate and sustainable framework for the 2026 event. Council direction is also requested regarding the level and form of City support to be provided, including any stipend or waiver of eligible City costs.

Following Council consideration, City staff will work with the Community Foundation and Committee to complete the remaining operational details and finalize the partnership agreement.

FISCAL ANALYSIS
The Christmas Morning in La Verne Committee has developed an estimated project budget of approximately $25,000 to support the event, including fundraising activities, goodie bags, equipment, supplies, and other project-related expenditures. The Committee is requesting one- time seed funding from the City to assist with its initial fundraising efforts and eligible project expenses. A more detailed description of the anticipated Committee and City costs is included in Exhibit B of the proposed agreement attached to this agenda report.

The City has budgeted $16,000 for the Christmas Morning event. Any seed funding provided to the Committee, together with costs incurred directly by the City for the event, would not exceed this budgeted amount.

The City’s anticipated personnel, materials, and equipment costs were developed in accordance with Administrative Regulation 210, including applicable staff billing rates, the cost of materials used, and equipment rental charges. The amount that may remain available as seed funding will vary depending on the final event operations, including whether City employees or other authorized individuals, such as members of the Retired Senior Volunteer Patrol (RSVPs), drive the City’s lead vehicles.

Following consideration of the City’s anticipated direct costs, the City Council may, at its discretion, authorize all or a portion of the remaining available event budget as one-time seed funding for the Committee. Alternatively, the City Council may direct that any remaining funds be retained as budget savings or reallocated to other City priorities.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
This report has been reviewed and approved by the City Attorney.

ATTACHMENTS

1. Community Agreement Draft - Christmas Morning

Report Prepared By:

Andrea Blockinger, Management Analyst

Agenda Packet - August 3, 2026
2026 Christmas Morning Community Partnership Agreement., Page 5

Agenda Packet - August 3, 2026
1 COMMUNITY-ORIENTED PROJECT PARTNERSHIP AGREEMENT
Between the City of La Verne and Christmas Morning in La Verne For the Christmas Morning Event
This Community-Oriented Project Partnership Agreement (“Agreement”) is entered into as of August 3, 2026 by and between the City of La Verne, a California municipal corporation (“City”), and Christmas Morning in La Verne (“Organization”). The City and Organization may each be referred to as a “Party” and collectively as the “Parties.”

RECITALS
WHEREAS, the Parties enter into this Agreement pursuant to City of La Verne Administrative Regulation No. 129, Community Organization Partnership and Use of Public Resources or Community-Oriented Projects, which governs partnerships with community organizations and the use of public resources for community-oriented projects; and WHEREAS, the Organization is a community group, with Scott Dilley serving as the point of contact for the Christmas Morning event; and
WHEREAS, the Organization confirms that it is duly organized and authorized to conduct the activities contemplated by this Agreement and that the individual signing this Agreement on its behalf is authorized to bind the Organization; and WHEREAS, the Organization has proposed to plan and implement the Christmas Morning event (“Project”) throughout the City of La Verne on December 25, 2026; and WHEREAS, the purpose of the Project is to hold a Christmas Morning parade event throughout the streets of La Verne.

NOW, THEREFORE, in consideration of the mutual promises contained in this Agreement, the Parties agree as follows:

1. PROJECT, TERM, AND REPRESENTATIVES
The Organization shall implement the Project in accordance with the project description, approved activities, location, schedule, deliverables, and special conditions set forth in Exhibit A. Any material change to the Project requires the City’s prior written approval.

This Agreement shall commence on August 3, 2026 and remain in effect through December 31, 2026, unless earlier terminated under this Agreement.

The City’s representative for administration of this Agreement shall be Ken Domer, City Manager, who may be contacted at (909) 596-8726 or [email protected]. The

Agenda Packet - August 3, 2026
2 Organization’s representative shall be Scott Dilley, Christmas Morning in La Verne Committee member, who may be contacted at (909) 599-3178 or [email protected].

Either Party may change its representative by written notice.

The City representative may coordinate City departments, review required Project materials, inspect Project activities, and direct correction of unsafe or noncompliant conditions. The City representative may approve routine operational adjustments that do not materially alter the Project or increase the City’s costs or responsibilities. Any other amendment must be approved in accordance with Section 9 of this agreement.

2. RESPONSIBILITIES OF THE PARTIES
Except for the City resources expressly identified in Exhibit B, the Organization shall provide and supervise all personnel, volunteers, contractors, vendors, materials, equipment, and services necessary to complete the Project in accordance with this Agreement.

The City shall provide only the staff assistance, equipment, facilities, materials, services, and other support expressly identified in Exhibit B. The City may coordinate affected departments, review required Project materials, and inspect Project activities as reasonably necessary.

The City’s review, approval, coordination, or inspection does not relieve the Organization of responsibility for the Project’s performance, safety, legal compliance, or successful completion. Any additional City support must be approved in writing and is subject to any applicable cost, reimbursement, or authorization requirements under Section 3.

3. CITY RESOURCES, COSTS, AND PAYMENT
The City resources authorized for the Project, including participating departments, staff time, equipment, facilities, materials, services, and estimated costs, are identified in Exhibit B. The estimated total cost of those resources is $10,970.84. Actual costs may vary based on the resources used and the circumstances of the Project.

The applicable cost arrangement shall be one of the following:

Alternative A — Full Reimbursement
The Organization shall reimburse the City for all actual direct and indirect costs incurred in connection with the Project. The Organization shall deposit $[DEPOSIT AMOUNT] with the City by [DATE]. After the Project is completed and all costs are known, the City shall provide a final accounting. Any remaining balance shall be paid within [NUMBER] calendar

Agenda Packet - August 3, 2026
3 days after receipt of the City’s invoice, and any unused deposit shall be refunded after all Project obligations have been completed.

Alternative B — Partial City Subsidy
The City Council has authorized a subsidy not to exceed $[MAXIMUM CITY SUBSIDY], funded by [FUNDING SOURCE]. The Organization shall reimburse the City for all actual costs exceeding the authorized subsidy. The Organization shall deposit $[DEPOSIT AMOUNT] with the City by [DATE]. After final accounting, any remaining balance shall be paid within [NUMBER] calendar days, and any unused deposit shall be refunded after all Project obligations have been completed.

Alternative C — Waiver of Reimbursement
The City Council has authorized the City to waive reimbursement for the City resources identified in Exhibit B, in an amount not to exceed $[MAXIMUM WAIVED AMOUNT], funded by [FUNDING SOURCE]. The Organization shall not be responsible for eligible costs within the approved waiver amount. Any costs exceeding that amount shall be reimbursed by the Organization unless the City Council authorizes an additional waiver.

Alternative D — In-Kind City Contribution
The City has authorized an in-kind contribution consisting of [DESCRIBE AUTHORIZED CITY RESOURCES], with a value not to exceed $[MAXIMUM IN-KIND CONTRIBUTION]. The Organization shall reimburse the City for any costs outside the authorized contribution or exceeding the approved amount.

Regardless of the authorized cost arrangement, the Organization shall reimburse the City for costs resulting from unauthorized changes, noncompliance, property damage, additional cleanup or corrective work, or other acts or omissions attributable to the Organization.

4. USE OF CITY PROPERTY AND PROJECT CONDITIONS
The Organization may use only the City property, public right-of-way, facilities, or other locations identified in Exhibit A and only for the approved Project purpose, dates, and hours. The Organization’s use of City property is temporary and limited to the Project. This Agreement does not give the Organization any ownership, leasehold, or continuing right to use City property.

The Organization shall comply with all applicable permits, approvals, laws, plans, and City requirements; protect public safety, emergency access, accessibility, City operations, and

Agenda Packet - August 3, 2026
4 City property; and avoid unauthorized closures, alterations, installations, utility connections, or use outside the approved Project area.

The City may inspect the Project area, direct correction of unsafe or noncompliant conditions, and stop affected activities when necessary to protect public health, safety, property, access, or City operations.

The Organization shall keep the Project area clean, remove all Project-related materials and temporary installations by December 26, 2026, restore City property to its prior condition, and reimburse the City for Project-related damage or corrective work performed by the City.

5. COMMUNICATIONS, VOLUNTEERS, CONTRACTORS, AND SAFETY
The Organization shall provide any public notices required by Exhibit A or applicable permits. All notices and public communications shall accurately describe the Project and the respective roles of the City and Organization and shall be reviewed by the City before distribution. The Organization shall not use the City’s name, seal, logo, department name, or other identifying mark without prior written approval.

The Organization shall be responsible for the selection, supervision, conduct, and safety of its employees, volunteers, contractors, vendors, and participants. It shall ensure that all contractors and vendors are appropriately qualified, licensed, insured, and compliant with applicable laws and Project requirements. Minors may participate only when their involvement is lawful, age-appropriate, authorized, and adequately supervised.

The Organization shall conduct the Project safely, provide appropriate instructions and protective measures, and ensure that only trained and authorized persons operate vehicles, tools, machinery, or specialized equipment.

The Organization shall promptly notify the City of any material incident, including injury, property damage, emergency response, accessibility complaint, environmental release, or significant disturbance, and shall provide a written incident report within one (1) day. The City may require removal of any person, equipment, or installation that is unsafe, unauthorized, or disruptive to City operations or public access.

6. INSURANCE AND INDEMNIFICATION
The City shall obtain the insurance required for the Project. The Organization shall provide all information requested by the City or insurance provider.

If the City Council has expressly waived or subsidized insurance costs, the Organization shall reimburse only those costs exceeding the approved amount. The Organization shall

Agenda Packet - August 3, 2026
5 promptly notify the City of any change to the Project that may affect coverage or cost and shall be responsible for any resulting additional insurance expense.

The City’s procurement of insurance does not relieve the Organization of responsibility for the Project or for any deductible, excluded loss, uninsured loss, or claim exceeding policy limits.

To the fullest extent permitted by law, the Organization shall defend, indemnify, and hold harmless the City and its elected and appointed officials, officers, employees, agents, and volunteers from claims, liabilities, losses, damages, costs, and expenses arising from the Project or the acts or omissions of the Organization and its officers, employees, volunteers, contractors, vendors, participants, or agents, except to the extent caused by the City’s sole negligence or willful misconduct. These obligations shall survive expiration or termination of this Agreement.

7. RECORDS, ACCOUNTING, AND FINAL REPORT
The Organization shall maintain complete and accurate records sufficient to document the Project’s activities, finances, participation, permits, insurance, communications, and material incidents. Project records shall be retained for 3 years after completion or termination and made available to the City for review upon reasonable notice.

The Organization shall submit a final report within 30 calendar days after completion or termination of the Project. The report shall summarize the work completed, participation and volunteer hours, revenues and expenditures, City resources used, material incidents or property damage, and the status of cleanup, restoration, and any remaining obligations.

Records provided to the City may be subject to disclosure under the California Public Records Act. The City shall determine whether any requested record is subject to disclosure.

Failure to provide required records or the final report may result in withholding of City payments, recovery of City funds or costs, or suspension or termination under Section 8.

8. SUSPENSION AND TERMINATION
The City may suspend or terminate Project activities when necessary to protect public health, safety, property, public access, or City operations, or when the Organization fails to comply with this Agreement, applicable permits, or City directions.

This Agreement may be terminated by the City after suspension at its discretion. Unless earlier terminated, this Agreement shall remain effective through December 31, 2026.

Upon termination, the Organization shall complete all required cleanup, restoration,

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6 payment, and reporting obligations. The reimbursement, indemnification, record- retention, and other provisions intended by their nature to continue shall survive termination of this Agreement.

9. INDEPENDENT STATUS AND GENERAL PROVISIONS
The Organization is an independent entity and not an employee, agent, partner, or joint venturer of the City. The Organization has no authority to bind the City, commit City funds or resources, direct City employees, or make representations on the City’s behalf unless expressly authorized in writing. The Organization is solely responsible for its personnel, volunteers, contractors, vendors, compensation, taxes, insurance, supervision, and compliance with applicable employment and labor laws.

All notices required under this Agreement shall be in writing and delivered personally, by mail, recognized delivery service, or email to the representatives identified in Section 1, or to any replacement representative designated in writing.

This Agreement may be amended only by a written document signed by authorized representatives of both Parties. Any amendment that increases City costs, expands City responsibilities, changes an approved subsidy or waiver, or materially alters the Project shall require the same level of City approval applicable to the original Agreement.

The Organization shall not assign or delegate its principal rights or obligations under this Agreement without the City’s prior written approval. This Agreement, including its exhibits and written amendments, constitutes the entire agreement between the Parties concerning the Project.

This Agreement shall be governed by California law, and any legal action arising from it shall be brought in Los Angeles County. If any provision is found invalid or unenforceable, the remaining provisions shall remain in effect. A failure to enforce any provision shall not constitute a continuing waiver. This Agreement may be executed in counterparts and by electronic signature.

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7 10. SIGNATURES AND AUTHORIZATION
The Parties acknowledge that they have read and understood this Agreement and agree to be bound by its terms. Each person signing below represents that they are authorized to execute this Agreement on behalf of the Party identified.

ORGANIZATION

__________________________________ Date: __________________________ Scott Dilley

CITY OF LA VERNE

__________________________________ Date: __________________________ Ken Domer
City Manager

ATTEST:

__________________________________
Debra Fritz
Deputy City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

Agenda Packet - August 3, 2026
8 EXHIBIT A

PROJECT DESCRIPTION, LOCATION, SCHEDULE, AND SPECIAL CONDITIONS

1. Project Information
Project Name: 2026 Christmas Morning in La Verne
Organization: Christmas Morning in La Verne
Project Purpose and Public Benefit:

The purpose of the Project is to continue and enhance La Verne’s longstanding Christmas Morning tradition by providing a communitywide holiday parade and candy distribution event. The Project is intended to promote community engagement, create a festive and inclusive holiday experience, and serve residents throughout La Verne. The expected public benefit includes strengthening community connections, preserving a local tradition, and providing families and children with a free holiday activity.

Project Description:

Christmas Morning in La Verne will serve as the lead community organization responsible for planning, organizing, fundraising for, and implementing the 2026 Christmas Morning event in coordination with City staff. The event will include six parade routes traveling through neighborhoods throughout La Verne, with a decorated Santa sleigh, Christmas- themed vehicles or golf carts, holiday music, and the distribution of approximately 12,000 candy or goodie bags to residents. City personnel and vehicles will lead each approved route, with community volunteers participating in the remaining event vehicles and assisting with candy distribution and other event operations.

2. Approved Activities
The Organization is authorized to conduct the following activities in connection with the Project:
• Plan and coordinate the 2026 Christmas Morning event with designated City staff. • Solicit and accept donations, sponsorships, and volunteer assistance in support of the Project.
• Purchase, assemble, store, and distribute approximately 12,000 candy or goodie bags.
• Recruit, screen, organize, and supervise event volunteers. • Decorate and operate an approved Santa sleigh, golf carts, trailers, and other event vehicles.

Agenda Packet - August 3, 2026
9 • Provide holiday music, announcements, and other approved entertainment during the event.
• Coordinate six parade routes through neighborhoods and mobile home communities within La Verne.
• Conduct community outreach and promote participation in the event. • Coordinate with the City regarding route planning, vehicle staging, public safety, insurance, and the use of City personnel, vehicles, and other approved resources. • Conduct fundraising and outreach activities before the event, including participation in community events and promotional activities approved by the City. • Perform setup, staging, cleanup, and removal activities associated with the Project. • Submit required financial, operational, and post-event reports to the City.

Any activity not described in this Exhibit requires prior written approval from the City.

3. Project Location
The Project shall occur throughout the City of La Verne along six routes covering the entire City.

4. Project Schedule
Project planning, fundraising, volunteer recruitment, procurement, and preparation may occur from the effective date of the agreement through December 25, 2026.

A mandatory safety meeting will be held for all Project participants in early December at La Verne City Hall, 3660 D Street.

Project activities shall occur on December 25, 2026, from approximately 7:00 AM to 2:00 PM, or during such other hours as approved in writing by the City.

The final report shall be submitted to the City no later than 30 days after the end of the Project.

Any material change to the schedule requires prior written City approval.

5. Project Deliverables
The Organization shall plan and conduct the 2026 Christmas Morning event in accordance with the approved schedule, routes, safety requirements, and terms of the agreement.

Deliverables shall include coordination of volunteers, vehicles, fundraising, community

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10 outreach, and the preparation and distribution of candy or goodie bags. The Organization shall also submit the final report 30 days after the end of the project.

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11 EXHIBIT B

CITY RESOURCES, ESTIMATED COSTS, AND PAYMENT

1. City Costs
Personnel Cost
Management Analyst Andrea Blockinger 14 hours at $70/hour - $980 Management Analyst Devin Lopez 6 hours at $70/hour - $420 Parks & Recreation Supervisor Chad
Peterson
2 hours at $70/hour - $140
Captain Travis Tibbets 2 hours at $172/hour - $344
Driver’s Stipend Up to $4,850 (cost is variable depending on who participates)

City Staff Led
6 Stipends at $725 - $4,350
2 Stipends for alternates at $250 - $500

Retired Senior Volunteer Patrol (RSVP) Led
One time donation of $1,500 to the RSVP
fund
Subtotal $6,734
Equipment
Ford Explorers (3) 8 hours at $22.91/hour - $183.28
Ford T-350 (DUI Van) 8 hours at $35.19/hour - $281.52
Ford F-150 8 hours at $16.68/hour - $133.44
Chevy Tahoe 8 hours at $30.20/hour - $241.60
Subtotal $839.84
Other
Special Event Insurance $697
Community Mailer $2,700
Subtotal $3,397
Total $10,970.84

2. Committee Costs
Category Cost
12,000 Goodie Bags (peanuts, candy, &
fruit)
$15,000
Creation of 4 New Sleighs $2,400
6 PA Systems $3,600
8 Gas Powered Golf Carts Rentals $1,400

Agenda Packet - August 3, 2026
12 Banners & Decorations $1,800
Other Incidentals $800
Subtotal $25,000

3. Cost Arrangement – sections below are pending Council decision The approved cost arrangement is [FULL REIMBURSEMENT/PARTIAL SUBSIDY/FULL WAIVER/IN-KIND CITY CONTRIBUTION/OTHER].

The Organization shall reimburse the City in the amount of [ACTUAL COSTS/$AMOUNT/PERCENTAGE], subject to a maximum City contribution of $[AMOUNT].

4. Deposit
The Organization shall provide a deposit of $[AMOUNT] no later than [DATE]. The deposit may be applied to City staffing, equipment, materials, cleanup, repair, restoration, or other Project-related costs.

5. Final Accounting
The City shall prepare a final accounting after the Project is completed and all costs are known. If actual reimbursable costs exceed the deposit or prior payments, the Organization shall pay the remaining balance within [NUMBER] days after receipt of the invoice. If the deposit exceeds actual reimbursable costs, the City shall refund the remaining balance after all Project obligations have been completed.

6. Additional Costs
The Organization shall be responsible for all additional costs resulting from unauthorized changes, delays caused by the Organization, damage, additional cleanup, corrective work, or failure to comply with this Agreement.

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13

Agenda Packet - August 3, 2026
City of La Verne,City Council
Agenda Report

DATE: August 3, 2026
TO: Honorable Mayor and City Council
FROM: Cody Howing, City Engineer
SUBJECT: DECLARATION OF SCHOOL ZONE PRIMA FACIE SPEED LIMIT FROM 25 MILES PER HOUR (MPH) TO 20 MPH IN THE CITY OF LA VERNE.

SUMMARY
This action will declare by resolution, the prima facie speed limit in a school zone when children are present as 20 miles per hour (MPH). Pursuant to Assembly Bill 382 which was signed into law on October 10, 2025, and became effective on January 1, 2026, jurisdictions have the authority to lower the school zone speed limit from 25 MPH to 20 MPH prior to January 1, 2031, when it will be set by law.

RECOMMENDATION
That the City Council adopt a Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LA VERNE, CALIFORNIA, DECLARING THE PRIMA FACIE SPEED LIMIT IN SCHOOL ZONES WHEN CHILDREN ARE PRESENT AS 20 MILES PER HOUR” for the purpose of reducing the school zone speed limit from 25 miles per hour to 20 miles per hour per AB 382.

DISCUSSION
The City of La Verne is the local authority that determines speed limits on public roadways located within the City’s jurisdiction. Division 11, Chapter 7 of the California Vehicle Code (CVC) establishes the “Basic Speed Law” for roadways. The basic speed law states that “no person shall drive a vehicle upon a highway at a speed greater than is reasonable or prudent having due regard for weather, visibility, the traffic on, and the surface and width of, the highway, and in no event at a speed which endangers the safety of persons or property.”

Requirements for specific speed limits to be set for roadways is further described in the CVC and feature “prima facie” speed limits, which include both automatic speed limits and those that are established by an engineering and traffic study as determined by free-flowing traffic data. These requirements for establishing speed limits are applied to the local City streets and thus utilized as the basis for enforcement.

Prima facie speed limits are speed limits that are established automatically and are done so on the basis of the roadway features or conditions adjacent to the roadway. Examples of automatic prima facie speed limits include residential streets, business districts, and marked school zones.

Assembly Bill 382 was signed by the Governor on October 10, 2025, and includes provisions associated with changes to prima facie speed limits pertaining to school zones, among other

Agenda Packet - August 3, 2026
Declaration of School Zone Prima Facie Speed Limit from 25 Miles Per Hour (MPH) to 20 MPH in the City of La Verne., Page 2

features. The new law establishes that school zone speed limits shall be set by default to 20 MPH effective January 1, 2031. It also introduces provisions to the Vehicle Code that would allow local authorities to declare prior to said default date, a prima facie speed limit in school zones at 20 MHP.

Given the default nature of this change to the prima facie speed limit set to take effect in 2031, and the enhancement to the safety of school-aged children present in school zones, the City is considering implementation of the lower school zone speed limit ahead of 2031. This consideration came after consultation with the Superintendent for the Bonita Unified School District. Notably, this change also affects the enforcement operations of the La Verne Police Department. Recent staffing changes in the traffic enforcement division are expected to allow for additional education and continued enforcement of the proposed new school zone speed limit without impact to operations.

The Public Works Department has assessed the number and locations of existing school zone speed limit signage in the City, as the change to the school zone speed limit is not effective until it is posted. In some cases, new signage may be required to replace signs nearing the end of their service life and in others the signs are in otherwise functional condition. Rather than replacing all signs, a hybrid approach of evaluating the use of high-quality adhesive overlay materials to modify the numeral characters from 25 to 20 has been considered to reduce budgetary impact. These overlay materials, should they be used, will meet all retroreflective requirements of a standard regulatory sign and will be considered for signs that are in otherwise acceptable condition.

FISCAL ANALYSIS
Should the City Council choose to declare the prima facia speed limit for school zones as 20 MPH, there would be an associated cost for the replacement and modification of the existing signs. Full replacement of all the signs in the City is expected to cost approximately $10,000 in sign materials alone. City staff would lead the process in the sign replacement, and no outside contractors would be required to complete the work. Using the hybrid approach of adhesive sign overlay materials may yield savings in the material cost for the City. The projected overall materials cost using this strategy is approximately $4,000 for FY 2026-27. The life cycle of a street sign is variable pending exposure to natural elements, so any signs that receive the adhesive overlay option will be monitored and likely replaced with a new sign in future years and conditions require.

Existing funds have been budgeted for the City’s street sign replacement program and can allow for both options to be covered without further appropriation, subject to City Council direction.

ENVIRONMENTAL ANALYSIS
This project is categorically exempt from the California Environmental Quality Act, Section 15301 Existing Facilities, and City of La Verne environmental guidelines.

LEGAL REVIEW
This report was reviewed and approved by the City Attorney.

ATTACHMENTS

Agenda Packet - August 3, 2026
Declaration of School Zone Prima Facie Speed Limit from 25 Miles Per Hour (MPH) to 20 MPH in the City of La Verne., Page 3

1. Resolution - 2026 Declaration of Prima Facie Speed for School Zones

Coordinated with:

Sam Gonzale
z, Police Chief
Danny Wu, Director of Public Works

Agenda Packet - August 3, 2026
RESOLUTION NO. 26-___

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA VERNE, STATE OF

CALIFORNIA, DECLARING THE PRIMA FACIE SPEED LIMIT IN SCHOOL ZONES WHEN CHILDREN ARE PRESENT AS 20 MILES PER HOUR

WHEREAS, On October 10, 2025 California Governor Newsom signed Assembly Bill 382 into law.

WHEREAS, Assembly Bill 382 authorizes local authorities, by resolution to determine and declare a prima facie speed limit of 20 miles per hour in a school zone; and

WHEREAS, traffic-safety research indicates that lower motor-vehicle speed limits on eligible roadways reduced from 25 miles per hour to 20 miles per hour, when properly signed, enhances safety for students and other users; and

WHEREAS, the City Council further desires to implement a 20 mile per hour prima facie speed limit in all existing designated school zones in the City jurisdiction ; and to ensure that appropriate school zone signage is installed, maintained and operated in accordance with applicable state and federal standards; and

WHEREAS, the City Council further desires that the Administration Department coordinate with the Public Works and Police Department and affected public and private schools within the City to implement this resolution in an orderly, consistent and efficient manner.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Verne as follows:

Section 1. That the City Council Hereby determines and declares that the prima facie speed limit in designated school zones consistent with the applicable sections of the California Vehicle Code is 20 miles per hour.

Section 2. That the City Council Hereby directs the Administration department to coordinate with the Public Works Department to modify all applicable

Agenda Packet - August 3, 2026
Reso No. 26-XX Page 2 of 2
signage to ensure proper posting of the 20 mile per hour school zone speed limit is achieved.

Section 3. That the City Council hereby finds and determines that this project is categorically exempt under section 15301 of the California Environmental Quality Ac, “Existing Facilities” and the City of La Verne environmental guidelines.

Section 4. That the Mayor shall sign and the City Clerk shall attest to the passage and adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 3rd day of August, 2026.

Mayor Tim Hepburn
ATTEST:

Debra Fritz, CMC Deputy City Clerk

I, Debra Fritz, Deputy City Clerk of the City of La Verne, Do HEREBY CERTIFY that Resolution No. 26-___ was duly passed and adopted by the said City Council at a meeting of the said Council held on the 3rd day of August, 2026 and passed and adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Debra Fritz, Deputy City Clerk

Agenda Packet - August 3, 2026
City of La Verne,City Council
Agenda Report

DATE: August 3, 2026
TO: Honorable Mayor and City Council
FROM: Ken Domer, City Manager
SUBJECT: CONSIDERATION OF FIRST AMENDMENT TO AGREEMENT REGARDING

DESIGN AND CONSTRUCTION OF THE GOLDLINE TRANSIT ORIENTED

DEVELOPMENT PEDESTRIAN BRIDGE BY THE SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS AND THE CITY OF LA VERNE.

SUMMARY
The City and San Gabriel Valley Council of Governments previously agreed through a Memorandum of Agreement for design and construction of the proposed Gold Line Transit Oriented Development Pedestrian Bridge as well as providing $1,800,000 from the Enhanced Infrastructure Financing District Capital Fund to support the project. This First Amendment allocates additional funding to the Construction Phase of the project through the Measure M Multi-Year Subregional Program funds, related to the construction and administration of the project.

RECOMMENDATION
That the City Council approve the First Amendment to the Agreement Regarding Design and Construction of the Goldline Transit Oriented Development Pedestrian Bridge and authorize the City Manager to execute the Agreement and related documents.

DISCUSSION
As previously presented before the Council, the City is cooperating with the San Gabriel Valley Council of Governments (SGVCOG) for the development of a multi-modal bridge to span Arrow Highway from the transit station parking lot to Fairplex property on the south side and east of the Metrolink tracks. The bridge will provide a safe crossing for pedestrians and cyclists over Arrow Highway and the Metrolink tracks.

The concept of a multi-modal bridge for pedestrian safety enhancements has long been planned and only recently has the necessary funding become available through the City's partnership with SGVCOG. Due to SGVCOG’s experience at implementing regional projects, the City previously agreed to have SGVCOG take lead on project design. The previous agreement approved on November 18, 2024, continued the partnership with SGVCOG serving as lead through final design and construction of the Gold Line Transit Oriented Development Pedestrian Bridge. As part of the Agreement, the City assigned previously secured funding to the SGVCOG.

Bids for the construction of the bridge will be opened by the SGVCOG on Monday, August 3, 2026, at which time the true cost of the construction will be known. When SGVCOG applied for a large federal grant in 2024, the project's construction estimate was approximately $16 million.

Agenda Packet - August 3, 2026
Consideration of First Amendment to Agreement Regarding Design and Construction of the Goldline Transit Oriented Development Pedestrian Bridge by the San Gabriel Valley Council of Governments and the City of La Verne., Page 2

At that time, the project scope consisted solely of the pedestrian bridge and associated base improvements, and no City-requested architectural enhancements or betterments were included in the project scope or cost estimate. These "betterments" were approved on April 21, 2025, and further signage enhancements were approved on July 7, 2025.

As identified at the April 21, 2025, meeting, room in the budget was expected to be created by conservative contingencies already planned in the project estimates and additional Measure M funding that has flexibility in scope of use to apply to the bridge. However, only after bidding results are tabulated will there be clarity in whether items approved as enhancements can be integrated into the construction contract. As such, the use of “additive alternate” bid items for those features were included in the bid documents to grant final flexibility for implementation of the project, ensuring construction of the bridge and the budget of the inclusion of the architectural features (betterments) can then be adjusted to suit the available funding.

Since then, however, the construction market has experienced significant inflation, particularly for structural steel, concrete, electrical components, and labor. As reflected in the current Engineer's Estimate, the Base Bid is approximately $18 million, while the City-requested enhancement elements total approximately $3.2 million as Additive Bid Items. Recognizing the potential funding gap created by escalating construction costs, SGVCOG worked closely with the City to pursue additional funding through the Metro Measure M Subregional Program (MSP) Cycle 3 the following year. As reflected in the MSP grant application and approved scope of work, those additional funds were intended to help fund both the City's architectural enhancements and, if necessary, portions of the base bridge infrastructure should construction costs continue to increase.

The Base Bid includes all work necessary to construct a complete, safe, and fully functional pedestrian bridge, including the underlying infrastructure required to accommodate many of the City's enhancements in the future. This approach ensures the project can proceed even if bids exceed the engineer's estimate while preserving the ability to add architectural features as funding allows.

The City's enhancement elements have been separated into Additive Bid Items, which are listed in priority order from highest to lowest based on the priorities selected by the City during our meetings. This structure allows SGVCOG to first determine the lowest responsive and responsible bidder based solely on the Base Bid and then evaluate the additive bid items after bid opening. If bids are favorable and sufficient funding is available, additive bid items will be awarded in the established priority order. However, if bids exceed the available budget, the project can still proceed by awarding only the Base Bid while preserving the opportunity to incorporate the higher-priority enhancements should additional funding become available before award.

This approach provides the greatest flexibility to maximize the City's desired improvements while maintaining the ability to award the project within the available funding and keep the project on schedule. The First Amendment to the Agreement transfers the new Measure M Multi-Year Subregional Program funds ($2,000,000) to the SGVCOG to administer. If necessary, the additional MSP funds shall be used solely for the base Project, including the

Agenda Packet - August 3, 2026
Consideration of First Amendment to Agreement Regarding Design and Construction of the Goldline Transit Oriented Development Pedestrian Bridge by the San Gabriel Valley Council of Governments and the City of La Verne., Page 3

bridge structure and elements necessary for its construction and operation, and shall exclude any City requested elements, additive bid items, enhancements, or betterments. As such, if the bids return over the estimate, there is a strong potential, unless other funding sources are identified, that the architectural elements previously presented to the City Council and approved for inclusion, may not be funded in order to build the bridge. The SCGCOG has agreed to work with the City to seek additional funding if that is the case.

As the bids will be opened the day of the meeting, additional information on the overall project costs will be provided to the City Council.

FISCAL ANALYSIS
If approved, the City will transfer the $2,000,000 received through the Metro Measure M Subregional Program (MSP) Cycle 3 funding process to the SGVCOG to administer. Additional funding will continue to be pursued and will be based on the final bids to be opened on August 3, 2026. While the City will transfer the administration of the $2,000,000 for construction costs, if the project is not fully funded, the $2,000,000 for enhancements would not be realized because the enhancements are for a completed bridge project.

ENVIRONMENTAL ANALYSIS
Not applicable.

LEGAL REVIEW
The City Attorney has reviewed this item.

ATTACHMENTS

1. MOA La Verne Ped Bridge V4

Agenda Packet - August 3, 2026
1 1528712.1

FIRST AMENDMENT TO THE AGREEMENT REGARDING DESIGN AND

CONSTRUCTION OF THE GOLDLINE TRANSIT ORIENTED DEVELOPMENT

PEDESTRIAN BRIDGE BY THE SAN GABRIEL VALLEY COUNCIL OF

GOVERNMENTS AND THE CITY OF LA VERNE

This First Amendment to Agreement (“First Amendment”) is made and entered into as of _______________, 2026, by and between the San Gabriel Valley Council of Governments (“SGVCOG”), and the City of La Verne (“City”), with the CITY and SGVCOG each individually referred to herein as “PARTY” and collectively as “PARTIES”.

RECITALS

WHEREAS, the SGVCOG and the City entered into that certain Agreement dated as of November 18th, 2024, which is incorporated herein by this reference (the “Original Agreement”), for the design and construction of the Gold Line Transit Oriented Development Pedestrian Bridge (referred to herein as “Project”); and

WHEREAS, the CITY desires to allocate additional funding to the Construction Phase of the Project through its Measure M Multi-Year Subregional Program (MSP) funds, and the PARTIES desire to establish terms for the administration and transfer of such funds by SGVCOG for Project delivery; and

WHEREAS, the SGVCOG and the City desire to amend the Original Agreement to incorporate additional terms and conditions governing the transfer and administration of Measure M Multi-Year Subregional Program (MSP) funds for the Project.

NOW, THEREFORE, the parties hereby agree as follows:

1. SECTION II, Subsection 1, shall be amended to add the following as subsection 1.f:
“f. Additional FY 2026–2029 Measure M Multi-Year Subregional Program (“MSP Cycle 3”) funds in the amount of Two Million Dollars ($2,000,000) shall be programmed and transferred by the CITY to the SGVCOG for the Project, and SGVCOG shall administer such funds and coordinate directly with the Los Angeles County Metropolitan Transportation Authority (“LACMTA”) for all programming, allocation, reimbursement, reporting, and Federal Transportation Improvement Program (“FTIP”) requirements in accordance with applicable Measure M, MSP, and LACMTA requirements. The additional MSP funds shall be used solely for the base Project, including the bridge structure and elements necessary for its construction and operation, and shall exclude any CITY Requested Elements, additive bid items, enhancements, or betterments. CITY shall initiate all actions necessary to program and transfer such funds within thirty (30) calendar days of execution of this First Amendment.”

2. SECTION III, Subsection 2, shall be deleted and replaced in its entirety with the following:

Agenda Packet - August 3, 2026

“2. Approval of Plans. CITY shall exercise due diligence in reviewing and approving the bid documents, and written approval thereof by the CITY’s engineer shall constitute the CITY’s acceptance and official approval of said plans. Upon approval of the final Plans, Specifications, and Estimates (PS&E) and award of the construction contract, the CITY shall not request any design changes to the Project except where such changes are required for safety, regulatory compliance, or as otherwise required by law. Any CITY-requested changes after construction contract award shall be considered “CITY Requested Elements,” regardless of classification, and shall be subject to the provisions of the Original Agreement, including reimbursement by CITY for all associated costs, including design, construction, delay, and schedule impacts.

SGVCOG reserves the right to reject any requested change that may adversely impact Project funding eligibility, schedule commitments, or compliance with applicable funding requirements, including MSP funding constraints.”

3. Exhibit “C-1” Amendment to Exhibit “C” (Total Project Funding). Exhibit “C” of the Original Agreement is hereby deleted in its entirety and replaced with Exhibit “C”, which is attached hereto and incorporated herein by this reference. This revised Ehxibit C includes the additional Measure M MSP Cycle 3 funding in the amount of Two Million Dollars ($2,000,000) allocated by CITY for the Project. All other funding sources and provisions in Exhibit “C” remain unchanged unless modified by a subsequent written amendment.

4. Integration. This Amendment No. 1 and all attachments hereto (if any) integrate all terms and conditions set forth herein and supersede all prior negotiations relating hereto. Except as expressly amended by this Amendment No. 1, the Original Agreement shall remain in full force and effect. To the extent of any conflict or inconsistency between this Amendment No. 1 and the Original Agreement, this Amendment No. 1 shall control.

IN WITNESS hereof, the parties enter into this First Amendment on the year and day first above written.

Agenda Packet - August 3, 2026

“CITY”

CITY OF LA VERNE
By:___________________________
Ken Domer
Title: City Manager

APPROVED AS TO FORM
______________________________
Kimberly Hall Barlow, City Attorney
“SGVCOG”

SAN GABRIEL VALLEY COUNCIL

OF GOVERNMENTS
By:___________________________
Marisa Creter
Title: Executive Director

APPROVED AS TO FORM
______________________________
Cassie Trapesonian, General Counsel

Agenda Packet - August 3, 2026

1528712.1
EXHIBIT “C”

Total Available Funds

SOURCES OF FUNDS
Local Revenue
Prop C funds were allocated for design and SGVCOG
management. This fund is part of the PARTIES"
agreements dated August 19, 2019
$
419,000.00
Measure M funds were allocated for design and SGVCOG
management. This fund is part of the PARTIES"
agreements dated September 20, 2021
$
895,000.00
Measure M Multi-Year Subregional Program ("MSP"). This
fund is part of the PARTIES" agreements dated November
29, 2023
$
3,000,000.00
Design of CITY Requested Elements (City Funds).This fund is part of the PARTIES" agreements dated November 18,
2024
$
155,910.00
EIFD Bond (allocated to Bridge). This fund is part of the PARTIES" agreements dated November 18, 2024
$
1,800,000.00
Measure M “Pathways of the Future”.
$
2,000,000.00
Federal Revenue
Federal Revenue
Community Project Funded Congressional Directed
Spending (CPFCDS) Program Federal Earmark funds. This
fund is part of the PARTIES" agreements dated November
18, 2024
$
4,000,000.00
SCAG (STBG) funds awarded directly to SGVCOG. This
fund is part of the PARTIES" agreements dated November
18, 2024
$
16,000,000.00

TOTAL SOURCES
$
28,269,910.00

Agenda Packet - August 3, 2026
Presented By:

Wen Wang, Deputy Forester
Invasive Pest Management Unit
Los Angeles County Fire Department
Forestry Division
Rachel Burnap, Inspector II
Invasive Tree Pest Division
Pest Exclusion/Produce Quality Bureau
Los Angeles County Agricultural
Commissioner/Weights and Measures
Agenda
 Goldspotted Oak Borer (GSOB): The Basics
 History of GSOB infestation in Southern California and LA County  Goldspotted Oak Borer host species and sizes of oaks impacted  Damages & negative impacts caused by GSOB
 GSOB infestation verification
 Currently known infestation level within City of La Verne  Currently available mitigation options & their limitations and challenges  Short-term and long-term management plans

GSOB Basics
A flatheaded borer/beetle (Buprestidae)
Goldspotted Oak Borer (Agrilus auroguttatus)
Native to some regions in Arizona and New Mexico
Feeds on some native oaks in its natural habitats
Does not cause widespread oak mortality in native range Natural enemies, differing precipitation patterns
However, it is known to cause widespread oak mortality in Southern California, including LA County.

• GSOB adult approx. 10 millimeter long
• It can fly, but not very far
Photos by: IPMU/ForestryDivision/LACoFD
Frontal View
Dorsal View
GSOB larvae are cambium feeders; extensive damage girdles tree. outer sapwood
bark
Cambium region
GSOB larvae of different maturity
Photos by: IPMU/ForestryDivision/LACoFD
History of GSOB in California
Cal-Invasives
Calflora GSOB Map:

Updated by CalFire
 First detected in San Diego
County (2004)
 6 Southern California counties-
declared by CalFire as Zones of
GSOB Infestation – San Diego,
Riverside, San Bernardino,
Orange, Los Angeles (Green
Valley-2016) and Ventura (2024).

Known GSOB Infestations within LA
County
2016 Green Valley
Summer 2024 Box Canyon
on the Ventura side
Spring 2024 East &
Rice Canyons
Summer 2023 Whitney &
Placerita Canyon
Spring 2025 Marshall
Canyon La Verne
Fall 2024 Browns
Canyon

How did GSOB arrive
in California?
We brought it here!

Reported Oak Species Affected by GSOB
In Southern California Counties
 Coast live oak (Quercus agrifolia)
 CA black oak ( Q. kelloggii),
Wrightwood, S.B. Co.
 Canyon live oak (Q. chrysolepis)
 Engelmann oak (Q. engelmannii),
San Diego Co.

In southeastern Arizona & southwestern New
Mexico
 Emory oak (Quercus emoryi), red oak
 Silverleaf oak (Q. hypoleucoides), white
oak
Reference: Forest Insect & Disease Leaflet 183
Revised August 2017; Forest Service/USDA

GSOB can attack coast live oaks in different
age classes!
GSOB attacks oaks of all age classes, from
saplings (5” in DBH) to mature ones (100- to
200-year-old oaks).

Coast live oaks
Damages & Impacts
to Oaks caused by GSOB
Habitat conversion Negative impacts to
wildlife
Loss of canopy
cover for trail users
Increasing amount
of combustible
plant material/fuel
load near
community
Increasing number
of hazardous dead
oaks
Watershed
protection &
erosion control
Economic loss due
to high cost in dead
oak removals &
needed mitigation
measures to
manage GSOB.

GSOB Infestation Verification
First symptom to look for:

Crown thinning or dieback.

GSOB-infested coast live oak trees being treated, Spring 2026, Marshall Canyon County Regional Park
Typical GSOB D-shaped
emergence hole
GSOB Infestation Verification

Western sycamore borer emergence holes
(oval). Native species.

Look for D-shaped emergence holes
on smooth bark
Presence of GSOB hair-pin larvae
Look for small wet spots of staining;
carefully chip bark away to reveal galleries
and larvae. Staining can be caused by other
factors.

GSOB Larval Behavior
Bark surface
larva
Pupal chamber
head
Tail end
Signs for GSOB verification
Review: Signs and Symptoms of
GSOB Infestation

Known Infestation & Impacts within
City of La Verne
April 2025: Infestation discovered and verified by CalFire and LACoFD.

Tree surveys in the area immediately begin.

GSOB Infested Coast Live Oaks
Marshall Canyon Trail, La Verne.

As of June 2026, 312 oaks surveyed, 151 oaks infested (48 % infestation rate) Data source: IPMU/Forestry Division/LACoFD
City parcels
County parcels
Marshall Canyon, La Verne
2020 2023
Images source: County of Los Angeles
2020 2023
Marshall Canyon, La Verne
Images source: County of Los Angeles
GSOB Mitigation – Marshall Canyon
County Regional Park
October 2025-April 2026
 Tree surveys continue
 Property owners of infested trees identified and contacted – Marshall Canyon County Regional Park
 Los Angeles County Department of Parks and Recreation GSOB Management Plan approved
 Signage created and posted; notifications to public posted  Insecticide acquired
April-June 2026
 Work update meetings begin with City of La Verne and Supervisor Barger’s office. Community outreach planned.
 County inter-departmental response
 12 working days. Trail closed with parameters secured  67 infested trees treated on LA Co DPR property, next to trail

CalFire Forest Health Grant (FY 2025-2026)
Los Angeles County Fire-Forestry Division
• Grant award result – winter 2026
• $5 million requested for a Countywide GSOB monitoring & mitigation project • Entire project duration (as required by the grant agreement) is 4 yrs. (from 2027 to January 31, 2031)
• 2027 - CEQA permitting and vendor selection take place • Late 2027/early 2028 – work begins. Have 3 years to complete. • Project sites – Green Valley, Santa Clarita Woodlands, and Marshall Canyon trail area
• Mitigation options – removal (for dead/almost dead oaks), insecticide applications (topical trunk spray and/or basal trunk injection) • Marshall Canyon – approximately 200 dead/almost dead oak removals and another 200 oaks will receive both insecticide treatments (topical trunk spray, 1x/yr for 3 years and basal trunk injections, for oaks in fair condition, 1x only). • Due to limited potentially available fund, we need to be selective on which oaks to remove or to receive the treatments. Inputs from City are needed.

Management Options: Limitations and Challenges
Eradication of GSOB in La Verne is extremely unlikely;
Continuing pest management is key to saving oaks.

Removal of dead and dying GSOB infested oaks:
 Expensive
 Disturbance to wildlife and the environment
 Disruption to the trail users during work
 Infested BARK must be properly disposed of
Insecticide treatments (basal trunk injection or topical trunk spray):
 Must be applied by licensed applicators
 Environmental impacts must be considered
 Disruption to trail users during work
 Can be expensive

Short-term and Long-term Management Plan
Recommendations to City of La Verne
Short-term Management Plan Recommendations:
 Education
 Connect with collaborators and partners also working with GSOB  Community engagement/outreach
 Establish a city “how to report a suspect tree” pathway or use LA County Tree Hub to connect with Fire/ACWM
 Create a GSOB Management Plan tailored to the City of La Verne Long-term Management Plan Recommendations:
 Consider restricting firewood use inside city parks, etc.  Firewood messaging-Buy it Where You Burn It
 Seek funding for management
 Reforestation

To request a free invasive tree pest
inspection, submit a Tree Health and
Pest Reporting Form through the
Los Angeles County Tree Hub
Questions?
Wen Wang, Deputy Forester
[email protected]
Invasive Pest Management Unit
Los Angeles County Fire Department
Forestry Division
Rachel Burnap, Inspector II
[email protected]
Invasive Tree Pest Division
Pest Exclusion/Produce Quality Bureau
Los Angeles County Agricultural
Commissioner/Weights and Measures

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WHAT IS THE FRRCL?
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TIMELINE
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HOW LA VERNE QUALIFIED
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BENEFITS
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NEXT STEPS

CLOSING

2026 CHRISTMASMORNING EVENT

COMMUNITY

PARTNERSHIP

AGREEMENT
August 3, 2026

PRESENTATION ORGANIZATION

1.Background & Administrative
Regulation 129 Discussion

2.Christmas Morning in La Verne
Committee & Proposed Event
Scope

3.Budget Analysis

4.Funding Scenarios

5.Recommendations
Background & Administrative
Regulation 129 Discussion
Tradition dating back to 1925
Event structure includes 6 routes
with a lead vehicle and a “Santa
vehicle”
Community group has proposed
serving as the lead for the event
moving forward
Administration Regulation 129
requires City Council authorize the
use of City resources for community
events when it passes the de minimis
threshold
Christmas Morning in La Verne
Committee & Proposed Event Scope
Scott Dilley, Project Lead
Return goodie bag distribution to the event
Goodie bag packaging to occur at various
locations throughout La Verne
Event timeframe 7:00 AM to 2:00 PM
Incorporation of additional components
including holiday music and hand-made
sleighs
City will provide lead vehicles and most Santa
vehicles will be from the community
Route updates

Budget Analysis - Christmas Morning In La Verne Committee Costs $25,000 Budget
$15,000 - 12,000 Goodie Bags
$2,400 - Creation of 4 New Sleighs
$3,600 - New Public Address System
$1,400 - 8 Golf Cart Rentals
$1,800 - Banners & Decorations
$800 - Other Incidentals
Some costs above are one-time costs
$3,400 received from fundraising efforts so far and they will continue to fundraise
This budget does not included City costs

Budget Analysis - City Costs
Required Costs
$697 - Special Event Insurance
$1,884 - Staff Time for Event Coordination
$1,500 to $4,850 - Stipend Amount for City Personnel or Volunteers on Christmas Morning (budget varies depending on who volunteers) $839.84 - Equipment Costs
Subtotal: $4,920.84 - $8,270.84
Supplemental Costs
$2,700 - Community Mailer
Overall Total: $7,620.84 - $10,970.84
In Fiscal Year 2026-27, the City budgeted $16,000 for the Christmas Morning event. Below are the City costs for the event under the proposed event structure.

Cost Arrangement Scenarios

1.Seed funding is provided to the Committee from the remaining balance after City costs are incurred, up to the total budgeted amount of $16,000.

2.Partial seed funding is provided to the Committee in an amount determined by the City Council, not to exceed the remaining balance of the $16,000 budget after City costs are incurred.

3.Seed funding is not provided, but reimbursement for all City costs ($7,620.84 - $10,970.84) by the Committee is waived.

4.Seed funding is not provided, but reimbursement for required City costs ($4,920.84 - $8,270.84) by the Committee is waived.

5.No seed funding is provided, and the Committee is responsible for reimbursing the City for all applicable City costs.

1.Provide additional or alternative direction on the scope of the proposed Christmas Morning event;

2.Authorize the City Manager to finalize the agreement based on City Council direction and execute the agreement with Christmas Morning in La Verne within the approved budget; and

3.Approve a not-to-exceed amount of funding of $16,000, in lieu of the City fully producing the event, to assist Christmas Morning in La Verne in the implementation of the Christmas Morning event.

City Council Recommendations