Agenda packet — Laguna Beach City Council, September 23, 2025 (part 2 of 5)

ENVIRONMENTAL ANALYSIS
Pursuant to the California Environmental Quality Act (“CEQA”), a "project" means an action which has the potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment. (See CEQA Guidelines Section 15378(a).) А "project" specifically does not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Furthermore, the proposed action is exempt from CEQA as there is no possibility that such action would have a significant negative effect on the environment. (CEQA Guidelines Section 15061(b)(3).) The proposed action is administrative in nature in that it only approves the rejection of claims as part of the Government Claims Act administration process. As such, the action does not constitute a project.

Alternatively, the action is exempt because there is no possibility that it will have a significant negative effect on the environment as it is a personnel-related action.

ATTACHMENTS
None
Report Prepared By: Coordinated With:

Katelyn Breaux, Paralegal, City Attorney
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STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
7 SUBJECT: PLANNING DIVISION UPDATE AND WORKLOAD SUMMARY THROUGH SEPTEMBER 8, 2025
RECOMMENDATION: It is recommended that the City Council:

1. Receive and file the Planning Division Update and Workload Summary, which covers the period from September 2024 through September 8, 2025.

Appropriation: $0 Fund: N/A
Submitted By: Matthew Schneider Approved:

Matthew Schneider, Director of
Community Development
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report provides the eighth update on the Planning Division Workload Summary in response to the City Council’s direction on October 8, 2024, to receive regular updates on planning application processing times and efforts to eliminate the application backlog. Since April 2025, the backlog has been eliminated, and the Division has continued to meet or exceed turnaround targets.

As of September 8, 2025, the average time a zoning plan check (ZPC) remains in a planner’s queue has decreased to 20 days, down from 57 days in August 2024, despite an increase in total pending ZPC applications. Staff continues to target a 30-calendar day or less ZPC review period, a 14-day average turnaround for building plan checks, and a maximum of 45 days from ZPC clearance to the first design review hearing.

This item has no fiscal impact and is exempt from CEQA as it is not a project under CEQA Guidelines Section 15378(b).

DISCUSSION
At the October 8, 2024, City Council meeting, the Council requested regular (optimally monthly) updates on the Planning Division Workload Summary to track progress in eliminating the planning application backlog, and now in keeping up with our goal of a 30-day turnaround time (or less). Staff provided updates during the City Council Meetings on November 12, 2024, January 14, 2025, February 25, 2025, April 22, 2025, May 20, 2025, June 24, 2025; and July 22, 2025 - this is the eighth update.

Our current goal is:
• A 30-calendar day or less turnaround per zoning plan check (ZPC) round. • At or below a 14-calendar day average turn-around time per building plan check round; and 1 of 155
PLANNING DIVISION UPDATE AND WORKLOAD SUMMARY THROUGH SEPTEMBER 8, 2025
September 23, 2025

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• A 45-calendar day maximum from the date of ZPC clearance to the project's first design review hearing.

Current Data Insights. As of September 8, 2025, our numbers look like this:

The table above shows that review turnaround time has consistently decreased. The average number of days a project remains in a planner’s queue is down from 57 days in August 2024 to 20 days pending, despite the volume of pending ZPC applications increasing from 192 to 258.

Zoning Plan Check Workload. As shown in Attachment 2, ZPC workload has decreased in the most recent two months down from 272 applications to 258 applications. The average number of total ZPC applications over the past 12 months is 263.

On January 15, 2025, the Community Development Department officially launched online permitting through the Energov system. One of the key benefits of this new platform is its ability to track and monitor project data throughout the entire permitting process. Because many projects currently receiving building permits began their initial zoning plan check prior to the system’s launch, data gaps remain, and reporting still requires a combination of manual analysis and input alongside Energov data. In the long term, once the majority of projects originate within the online system, staff will have access to robust reporting features that include full cradle-to-grave metrics such as: total duration from zoning plan check to building permit issuance, the time from zoning plan check to public hearing, and the time from public hearing to building permit issuance.

To provide the Council with additional data in the interim, staff conducted a manual analysis of all 175 building permits issued in July that required entitlements. Based on this analysis, a total of nine projects with entitlements associated were issued building permits, with the average time from initial Zoning Plan Check to Building Permit issuance at 17 months (524 days). This analysis is not fully representative of department-wide turnaround times but establishes a baseline that can be tracked moving forward. Staff intends to repeat this analysis periodically until Energov data is sufficient to generate automated, comprehensive reports.

As part of ongoing outreach, staff recently shared an update (see attachment) with a stakeholder email group of approximately 200 local architects, designers, and building industry professionals. This update included a summary of recent process improvements in the department as well as the announcement of virtual online 2 of 155
PLANNING DIVISION UPDATE AND WORKLOAD SUMMARY THROUGH SEPTEMBER 8, 2025
September 23, 2025

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planning appointments. Customers may now schedule 20-minute appointments with counter permit staff between 1:00 and 3:00 p.m. daily. These sessions allow customers to ask general zoning and planning questions, receive immediate feedback, and get assistance with using the online permit portal. The goal is to reduce in-person counter traffic, provide added convenience, and improve efficiency by giving customers a guaranteed appointment time.

As of April 15, 2025, the Planning Division backlog was eliminated, and staff has since been meeting or exceeding project turnaround times. Looking ahead, the focus will shift to Building Division operations with the primary goal of reducing counter wait times as a leading performance metric. This will involve mapping and streamlining permit intake processes, modifying the queuing system, and establishing a fasttrack lane for simple, quick counter transactions. At the same time, staff will work to set appropriate customer expectations by educating applicants on which transactions are suitable for over-the-counter service versus those requiring online submission or extended review. Preventing long, complex transactions sometimes exceeding 60 minutes from creating bottle necks at the counter queue will allow staff to provide better customer service and ensure timely processing for all. More details on Building Division process improvements will be shared with the Council in the coming months.

FINANCIAL ANALYSIS
The recommended action has no financial impact to the budget.

ENVIRONMENTAL ANALYSIS
The recommended action has no environmental impact.

ATTACHMENTS

1. Community Development Stakeholder Update (Pgs. 4-8)

2. Total Zoning Plan Check Workload (Pg. 9)
Report Prepared By: Coordinated With:

Erin Fabian, Administrative Analyst
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City of Laguna
Beach
August 20, 2025
Director’s Message
We wanted to take an opportunity to
share an update on some new tools
and services that are being rolled out.

We recognize that navigating the
development review process in the
City of Laguna Beach can be
challenging on many levels, Coastal
Zone, Design Review, steep
topography, etc. As a department we
are committed to a goal and mindset
of “continuous improvement”. We
consider design professionals and
architects who serve the Laguna
Beach community as our partners in
the development review process. We
welcome any feedback or suggestions
to improve our processes as we
continue to roll out new tools and
improvements moving forward.

Thank you,
Matt Schneider
Community Development Director
Community
Development
Updates
Virtual Counter Visits and Online
Application Submittals
The Planning Division began accepting online application submittals on January 15th. Most planning applications are now being submitted online without a visit to City Hall. We have found that some customers are booking planning application submittal appointments simply for the opportunity to ask general planning questions. Starting this week we will begin to offer 20-minute online virtual counter visits from 1:00 to 3:00pm Monday through Thursday with our counter Planning staff. These appointments will supplement our front counter walk-in hours (Monday – Thursday, 7:30 a.m. – 1:00 p.m.) and are intended to provide an opportunity to ask general planning and zoning questions and provide assistance with online permit portal submittals. To schedule an appointment please click the following link: Virtual Appointment - Planning Avoid waiting in line and schedule a virtual appointment from the convenience of your home or office
If you have not already submitted an application online we would encourage you to give it a try. While we will always welcome and enjoy meeting in person, especially when we need to work through issues together, we view the online permit portal as an important step in the Attachment 1
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2 modernization of the Community Development Department. The software is designed with efficiency and transparency in mind. As the percentage of applications that are created in the new system grows, we will be able to do a better job tracking how the department is doing and ultimately use that data to serve you better. As an applicant, you will also be able to view your application progressing through the review process in real time by logging into your account. Note that building permit applications may also be submitted online.

You may apply for a building permit or submit a planning application by following two simple steps:

1. Register an account for the City’s Public Permit Portal through the following link: Public Permit Portal Link
a. Public Permit Portal Registration Guide:

CivicAccessRegisrationGuide.pdf

2. Submit your project plans and completed application through the Public Permit Portal
Major Remodel Calculations
In 2020, we published a handout that clarifies the methodology for determining when a project rises to the level of a major remodel. The goal at that time was to reduce the incidence of substantial issue findings with City-approved projects on appeal to the California Coastal Commission. By that measure, the handout has been a big success.

When a project is classified as a major remodel, the application is subject to the same requirements as new development. These determinations are therefore of significant importance to applicants. We also recognize that part of what makes our town so special and unique is its irregular character. To some extent, that irregularity comes from the prevalence of non-conforming zoning conditions that reflect the different eras of the City’s development. When a major remodel requires the correction of non-conforming zoning conditions, we may lose some of the City’s organic feel.

Because the City has greater latitude when it comes to the major remodel methodology applied to areas that are not appealable to the Coastal Commission, we are no longer going to factor for the amount of roof demolition when a project is located within a non-appealable area. The content of the handout has otherwise been revised to improve clarity. An updated major remodel handout has been published online and may be downloaded using the following link: Major Remodel Handout
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3 Process Improvements
In an effort to improve the efficiency and effectiveness of the entitlement process, we are implementing a revised workflow that streamlines key review phases. Under the current process, projects typically undergo multiple rounds of Zoning Plan Check (ZPC) before being allowed to proceed to the entitlement phase. This sequential and repetitive structure often delays progress, consumes significant staff time, and creates uncertainty for applicants. The entitlement phase begins only after all ZPC comments are resolved, followed by the preparation of the staff report and scheduling of a public hearing.

The new process aims to address these inefficiencies by limiting ZPC to a single round, which will serve as a preliminary review and provide applicants with a clear project road map early on. This initial review will focus on identifying major issues and daylighting requirements and expectations for the entitlement phase, in addition to providing the complete ZPC review that you are accustomed to. Once the project enters the entitlement phase with the first resubmittal, it should ideally require no more than two iterations to address any remaining concerns or deficiencies.

With this streamlined approach, the staff report and hearing phase will occur once the project is deemed complete, reducing delays and improving overall project delivery. The goal of this process improvement is to enhance clarity, improve coordination, and provide a more predictable and efficient path to project approval. Once the application has been deemed complete, you will be issued a completeness letter with a tentative hearing date. Our goal is to have completed applications presented at a public hearing within 45 days of clearance.

Residential Review Worksheets
To further support process improvements, staff have developed and implemented several new plan check tools, including a residential review worksheet. This worksheet has been pilot-tested over the past several weeks and is designed to consolidate all relevant project information into a single, comprehensive document. Its primary purpose is to provide clarity and consistency throughout the review process while minimizing delays and confusion.

The worksheet functions as both a decision tree for staff and a project road map for applicants. It aims to eliminate “late hits” by identifying issues early and clearly documenting all applicable zoning standards and calculations, effectively capturing “the math” behind each determination.

As a living, iterative document, the worksheet allows for ongoing updates

BUILDING &

PLANNING
PERMIT

COUNTER
HOURS
Monday – Thursday 7:30
a.m. to 1:00 p.m.

Community Development
Website
Public Permit Portal Link
Board and Commission
Agenda/Minutes
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4 as projects evolve and ensures that corrections are clearly communicated.

Ultimately, this tool is intended to help architects and designers focus more effectively on needed revisions and to promote a more transparent and efficient review process.

One of the “tabs” from our new residential review worksheets Critical Date Calculator
Our new Critical Date Calculator is a process management tool designed to identify and track the key legal milestones and procedural steps that must be completed once a project is deemed complete. In practical terms, this tool allows staff to provide applicants with a tentative hearing date, typically set approximately 45 days from the date the entitlement application is determined to be complete. From there, the calculator generates a detailed processing timeline that includes all critical dates required to ensure compliance with public noticing and site staking requirements, as well as the City’s internal staff report preparation and review deadlines.

By clearly outlining these benchmarks, the Critical Date Calculator brings greater transparency and predictability to the entitlement process for both staff and applicants. It ensures that all necessary steps are accounted for in advance, reducing the risk of procedural delays and supporting timely 7 7 of 155
5 project scheduling. Ultimately, this tool enhances coordination, improves accountability, and helps maintain a consistent and legally defensible process from application completeness to final hearing.

Preparing a staff report for hearing involves coordination among staff and the applicant team to meet several noticing and legal requirements Planning Application
The residential and commercial planning applications have been consolidated into one universal planning application. The new application includes a checklist of requirements to reduce the incidence of new applications being submitted with missing information that is critical for staff’s review. Download the new planning application here: Planning Application
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Attachment 2
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STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
8 SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR CITY HALL ELEVATOR

RENOVATION
RECOMMENDATION: It is recommended that the City Council:

1. Award and authorize the City Manager to execute a contract with Ambit Construction & Design Inc. in the amount of $149,200 for the City Hall Elevator Renovation Project;

2. Authorize the City Manager to approve project-related expenses and change orders for unforeseen circumstances in an amount not to exceed $20,000; and

3. Find that the award of contract is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301.

Appropriation: $0 Fund: N/A
Submitted By: Mark McAvoy Approved: David A Kiff
Mark McAvoy, Director of Public
Works & Utilities
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report recommends that the City Council award a construction contract to Ambit Construction & Design, Inc. (Ambit) in the amount of $149,200 for the City Hall Elevator Renovation project. The scope of work includes the replacement of outdated lighting components, controls, and mechanical equipment, upgraded elevator cab finishes, and ADA-compliant features including safety enhancements.

The total estimated project cost is $169,200 which is within the approved budget of $300,000. The project has been reviewed under CEQA and is categorically exempt pursuant to Section 15301 of the CEQA Guidelines. A Coastal Development Permit exemption will be filed.

DISCUSSION
The City Hall Elevator Renovation project modernizes aging infrastructure, enhances safety, and improves elevator reliability and accessibility for both staff and the public. The existing elevator is outdated and in need of comprehensive aesthetic and functional upgrades to meet current building codes, performance standards, and extend the useful life of the facility.

The proposed improvements are as follows:
• Replacement of the elevator cab, equipment, microprocessor controller, and operating systems • Update the elevator tank, including the motor, valves, and hydraulic pump • Installation of a newly designed elevator cab with ADA-compliant features and upgraded finishes • Incorporate energy-efficient lighting, fire suppression systems, and additional safety enhancements 1 of 163

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• Painting, flooring replacement, and lobby wall improvements on both the first and second floors near elevator
Bid Process and Contractor Selection
Staff completed a public bid process for the project in accordance with California Public Contract Code requirements. On August 29, 2025, four (4) bids were received. The following is a summary of the bids sorted by bid amount:

Table of Bid Results
Bidder Bid Amount

1. Ambit Construction & Design, Inc. $149,200

2. YMC $233,310

3. Norse Corporation $250,997

4. Demo Leaders, Inc. $506,783
Following a review of the bids, staff determined the low bidder, Ambit, is qualified, properly licensed, and their bid was determined to be responsive and responsible. The firm has completed similar elevator renovation projects for other cities with successful outcomes. Staff recommends that the contract be awarded to Ambit in the amount of $149,200. It is also recommended that funding be provided to cover change orders due to unforeseen conditions. These costs are not expected to exceed $20,000; therefore, it is recommended that the City Manager be authorized to approve change orders for unforeseen circumstances in the amount not-to-exceed $20,000. Construction is anticipated to begin in January 2026 and be completed by March 2026.

FINANCIAL ANALYSIS
The total estimated cost for the project is $169,200, which includes the base contract amount of $149,200 and an additional $20,000 contingency for unforeseen circumstances. The project is fully funded within the previously approved FY 2025-26 Capital Improvement Program budget, and no additional appropriation is requested.

ENVIRONMENTAL ANALYSIS
The recommended action is exempt under the California Environmental Quality Act under CEQA Guidelines Section 15301 because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Here, the recommended action meets the exemption because the work involves renovation of an existing facility with no expansion of use. Upon taking the recommended action, City staff will cause to be filed within five calendar days a notice of exemption with the County and State Clearinghouse

ATTACHMENTS

1. Construction Contract (Pgs. 4-8)
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AWARD OF CONSTRUCTION CONTRACT FOR CITY HALL ELEVATOR RENOVATION September 23, 2025

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Report Prepared By: Coordinated With:

Yun-Yun Lee, Project Manager Pierre Sawaya, Capital Program Manager Thomas Perez, City Engineer
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D-1 Ageement No.

CONSTRUCTION CONTRACT
FOR

CONSTRUCTION OF
City Hall Elevator Renovation

CITY OF LAGUNA BEACH
THIS Agreement, made and entered into this day of ,2025, by and between CITY OF LAGUNA BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY" and Ambit Construction & Design Inc. , Contractor's License No. 955934 , hereinafter referred to as "CONTRACTOR,"
WITNESSETH:

That the CITY and the CONTRACTOR, for the consideration hereinafter stated, mutually agree as follows:

1. The complete Agreement includes all of the contract documents, which are incorporated herein by this reference, to wit: Notice Inviting Bids, Instructions to Bidders, Bid Form and Proposal to the City of Laguna Beach, Standard Provisions, General Provisions, Special Provisions, Drawings, Plans, Performance Bond, Labor and Material Bond, Certificate of Insurance, this Agreement and all modifications and amendments thereto. The Agreement documents are complementary, and that which is required by one shall be as binding as if required by all. In the event of any discrepancy among Agreement documents, precedence shall be determined as specified in Section 2-5.2 of the Standard Specifications for Public Works Construction.

2. In the performance of the services under the Agreement, CONTRACTOR shall be, and is, an independent contractor, and is not an agent or employee of the CITY. The CITY shall not in any way or for any purpose become, or be deemed to be, a partner of CONTRACTOR in its business or otherwise, or a joint venturer, or a member of any joint enterprise with CONTRACTOR.

CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of the CITY. The CONTRACTOR has and shall retain the right to exercise full control and supervision of the services, and full control over the employment, direction, compensation and discharge of all persons assisting CONTRACTOR in the performance of required services. CONTRACTOR shall be solely responsible and hold the CITY harmless for all matters relating to the payment of CONTRACTOR’s employees, including compliance with Social Security, withholding and all other regulations governing such matters.

Neither CONTRACTOR nor any of CONTRACTOR’s employees shall, at any time, or in any way, be entitled to any sick leave, vacation, retirement or other fringe benefits from the CITY; and neither the CITY nor any of its employees shall be paid by the CITY at the rate of time and one-half for working in excess of forty hours in any one week or more than eight hours in any one day. Neither CONTRACTOR nor any of CONTRACTOR’s employees shall be included in the competitive service, have any property right to any position, or any of the rights an employee may have in the event of termination of this Agreement.

3. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation Attachment 1
4 4 of 163
D-2 Ageement No.
services required for the following work of improvements: City Hall Elevator Renovation, all in accordance with bidders proposal dated August 29, 2025, and the Agreement documents.

4. CONTRACTOR agrees to perform all the said work and furnish all the said materials at its own cost and expense, such as are set forth in the specifications to be furnished by the CITY, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City Engineer of the CITY, the work hereinafter set forth in accordance with the plans and the specifications therefor adopted by the CITY and as prepared by the following: Black O’Dowd and Associates, Inc. (BOA Architecture), the project architect, in the approved construction drawings.

In compliance with Public Contracts Code, Chapter 4, Section 12169 and Section 12213, CITY requires the CONTRACTOR to provide, prior to final payment by CITY, a certification in writing of the minimum, or the exact, percentage of recycled content in the products used in the performance of the work of improvement.

5. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this work of improvement above agreed to be performed, the stipulated sum of One hundred forty-nine thousand, two hundred Dollars ($149,200).

CITY agrees to make monthly payments and final payment in accordance with the method set forth in the specifications and other Agreement documents.

CONTRACTOR acknowledges and agrees that if this Agreement involves a project specified in Section 9203 of the California Public Contract Code with a Contract price that exceeds five thousand dollars ($5,000), City will withhold five percent (5%) of the Contract price until the Notice of Completion is issued and recorded.

6. CONTRACTOR agrees to commence construction of the work provided for herein within Ten (10) working days after the date of Notice to Proceed, and to continue in a diligent and workmanlike manner without interruption, and to complete the construction thereof within Thirty (30) consecutive working days from the date of Notice to Proceed.

If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Agreement so long as such failure is not caused by CONTRACTOR’S breach of its obligations hereunder.

Labor Code Section 1773.8. Pursuant to Labor Code section 1771.1, no subcontractor may be listed on a bid proposal for any work related to the Project unless registered with the California Department of Industrial Relations (“DIR”). Furthermore, Contractor is hereby notified that no subcontractor may be awarded a contract for any work related to the Project unless registered with the DIR. Pursuant to Labor Code section 1771.4, Contractor is hereby notified that the Project is subject to compliance monitoring and enforcement by the DIR. Contractor will maintain and will require all subcontractors to maintain valid and current DIR Public Works Contractor registration during the term of this Construction Services Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed.

9. CONTRACTOR will forfeit to the CITY, as a penalty, Two Hundred Dollars ($200) for each calendar day or portion thereof for each worker paid (either by him or any subcontractors under him) less than the prevailing rate described above on the work provided for in this Agreement, all in accordance with Section 1775 of the Labor Code of the State of California.

10. In the performance of this Agreement, not more than eight (8) hours shall constitute a day's work and not more than forty (40) hours constitute any one calendar week, and the CONTRACTOR will not require more than eight (8) hours of labor in a day or more than forty (40) hours of labor in a week from any person employed by CONTRACTOR hereunder, except as provided in the Labor Code of the State of California. CONTRACTOR will conform to Article 3, Chapter 1, Part 7 (Sections 1810, et. seq.) of the Labor Code of the State of California, and it is agreed that the CONTRACTOR will forfeit to the CITY as a penalty the sum of Two Hundred Dollars ($200) for each worker employed in the execution of this Contract by the CONTRACTOR or any subcontractor for each calendar day or calendar week during which any worker is required or permitted to labor more than eight (8) and forty (40) hours, respectively, in violation of said article.

11. CONTRACTOR, by executing this Agreement, hereby certifies: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of the work of this AGREEMENT."
CONTRACTOR further agrees to require all subcontractors to carry Workers’ Compensation Insurance as required by the Labor Code of the State of California.

12. CONTRACTOR will, prior to the execution of this Agreement, furnish two bonds approved by the CITY, one in the amount of One Hundred Percent (100%) of the Contract price, to guarantee the faithful performance of the work, and one in the amount of One Hundred Percent (100%) of the Contract price to guarantee payment of all claims for labor and materials furnished. This Agreement shall not become effective until such bonds are supplied to and approved by the CITY.

13. If any action or arbitration is filed by either party to enforce or determine rights under this Agreement or any other Agreement document, the prevailing party shall be entitled to recover its reasonable attorneys' fees in addition to any other relief stated by the Court or arbitrator. 6 6 of 163
D-4 Ageement No.

14. CONTRACTOR certifies that each and every one of its employees, and every employee of its subcontractors, is not “ineligible” as the term is defined in Labor Code section 1777.1.

15. In entering into this Agreement, the Contractor or subcontractor to supply goods, services or materials pursuant to this Agreement offers and agrees to assign to the City all rights, title and interest in and to all causes of action it may have under section 4 of the Clayton Act (15 U.S.C.

Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with section 16700) of Part 2 of Division 7 of the Business and Professional Code), arising from purchases of goods, services or materials pursuant to the Contract or subcontracts. This assignment shall be made and become effective at the time CITY tenders final payment to CONTRACTOR, without further acknowledgment by the parties.

16. CONTRACTOR acknowledges and agrees that if this Agreement involves a dollar amount greater than or a number of working days greater than that specified in Labor Code Section 1777.5, then the provisions of Labor Code Section 1777.5 govern this Agreement. It shall be CONTRACTOR’S responsibility to become fully acquainted and ensure compliance with Labor Code Section 1777.5 for all apprenticeable occupations.

17. CONTRACTOR acknowledges the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including but not limited to disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the Family Code. CONTRACTOR further acknowledges that, to the best of its knowledge, it has fully complied with the earnings assignment order of all employees and has provided the names of all new employees to the New Hire Registry maintained by the Employment Development Department.

IN WITNESS WHEREOF, the said Contractor, the City Manager and City Clerk of the City have executed this AGREEMENT pursuant to the City Council action of the day and year first above written.

Signature:

Name:

Title:

Company:

ATTEST:
_________________________
Ann Marie McKay, City Clerk CITY OF LAGUNA BEACH
A Municipal Corporation
Dave Kiff, City Manager
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D-5 Ageement No.

CORPORATE CERTIFICATE
I, , certify that I am
the of the corporation named as CONTRACTOR
in the foregoing Agreement; that , who signed said
Contract on behalf of the CONTRACTOR was then the of
said corporation; and that said Agreement was duly signed for and in behalf of said corporation by authority of its governing body and is within the scope of its corporate powers. (Corporate Seal)
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STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
9 SUBJECT: LAGUNA ART MUSEUM “ART AND NATURE” TEMPORARY PUBLIC ART RECOMMENDATION: It is recommended by the Arts Commission that the City Council:

1. Approve the temporary public art entitled “SOS” by artist Ana Teresa Fernandez; and

2. Find that the action is not a project subject to the California Environmental Quality Act under State CEQA Guidelines Section 15301.

Appropriation: $0 Fund: N/A
Submitted By: Sian Poeschl Approved: David A Kiff
Sian Poeschl, Cultural Arts
Manager
Dave Kiff, City Manager

SUMMARY OF THE MATTER
On July 14, 2025, the Arts Commission unanimously recommended that the City Council approve a temporary installation curated by the Laguna Art Museum (“Museum”) at Main Beach for its 13th annual “Art and Nature” exhibition from November 6 through November 10, 2025. (See Minutes, Attachment 1.) Staff is seeking City Council approval of the art created by artist Ana Teresa Fernandez entitled “SOS.” The proposed artwork is included in Attachment 2. The art consists of three, free-standing, sculptures created of acrylic, mirror, and wooden rods with wood center bases. The dimensions are 3’x3’x3’, 4’x4’x4’, 6’x6’x6’ and represent human-size ocean drops.

If the City Council approves the art, the Museum will initiate a Temporary Use Permit application for art shows as contemplated by Laguna Beach Municipal Code Section 25.05.035(B)(2)(a) for its 13th annual “Art and Nature” exhibition from November 6 through November 10, 2025 at and around Main Beach during which the Museum proposes certain events, which are free to the public, as set forth below:

Day Date Time Event
Thursday through
Monday
11/6/ 25 – 11/10/ 25 10 a.m. – 5:30 p.m. Temporary sculpture installations. (Installed and removed daily)
Thursday through
Monday
11/6/25 – 11/10/25 Noon – 3 p.m. Portrait Station “We Are Water” Thursday 11/6/25 2:30 p.m.– 7 p.m. Dance rehearsal
Friday 11/7/25 3:15 p.m. – 5:15 p.m. Dance Performance
Sunday 11/9/25 11 a.m. – 12 p.m. Save Our Souls public interaction installation (500/800 participants)
Monday 11/10/25 10 a.m. – 11 a.m. Paddle out
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In addition to the art, the Museum also intends to install signage mounted on a 6’ tall metal signposts with 28”x24” aluminum signs affixed at the Main Beach location and six other positions along Heisler Park with information to enhance community engagement. (Attachment 2.) At this time, City staff anticipates that such proposal qualifies for a Coastal Development Permit exemption, as a temporary event on beach area, under Laguna Beach Municipal Code Section 25.07.008(A)(6) but City staff will complete its review and analysis upon submittal of an application.

The Cultural Arts Department facilitated a meeting of Staff from the Marine Safety, Police, Public Works, Community Development and Community Services with the Museum and the artist to discuss the proposal to assist the Museum is facilitating its project and information on any additional required approvals.

FINANCIAL ANALYSIS
The recommended action has no financial impact to the budget.

ENVIRONMENTAL ANALYSIS
The recommended action is exempt under the California Environmental Quality Act under CEQA Guidelines Section 15301 because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Here, the recommended action meets the exemption because it involves approval of art which is proposed to be installed on a temporary basis at Main Beach. It also contemplates installation of minor structures relating to the art to facilitate community engagement with the art at Main Beach and Heisler Park and events at Main Beach which are also all temporary in nature. Upon taking the recommended action, City staff will cause to be filed within five calendar days a notice of exemption with the County and State Clearinghouse.

ATTACHMENTS

1. Arts Commission minutes 7/14/25 (Pg. 3)

2. Proposed Installation (Pg. 4)

3. Activation and Signage Locations (Pg. 5)
Report Prepared By: Coordinated With:

Sian Poeschl, Cultural Arts Manager Jane Abzug, Assistant City Attorney 2 of 168

LAGUNA BEACH ARTS COMMISSION
Regular Meeting
Monday, July 14, 2025
Council Chambers
505 Forest Avenue, Laguna Beach, CA 92651
4:00 p.m.

Recap of Minutes
PRESENT: Commissioners: Donna Ballard, Michael Ervin, Joan Gladstone, Pat Kollenda, Sindi Schwartz, Adam Schwerner, Carl Smith, and Nicole Strathman.

STAFF: Sian Poeschl, Cultural Arts Manager and Michael McGregor, Arts Program Coordinator COUNCIL: Councilmember Sue Kempf
1) Donna Ballard called the meeting to order at 4:00 p.m.

Temporary Installation – Art and Nature (Laguna Art Museum) – Staff Poeschl provided an overview of the proposal and introduced artist Ana Teresa Fernandez. Ms. Fernandez and Victoria Gerard, Deputy Director at Laguna Art Museum, presented the installation proposal and events schedule for “SOS” to take place at Main Beach. Pat Kollenda recommended utilizing local artist resources to add musical activations. Staff Poeschl noted that there was a contingency to delay the program in the event of bad weather. A motion was made to recommend approval to the City Council of the Laguna Art Museum temporary installation and activations at Main Beach, titled “SOS” by artist Ana Teresa Fernandez installed November 6, through November 10, 2025. Motion: Kollenda.

Second: Schwerner. Recused: Smith. Yeas: Ballard, Ervin, Gladstone, Kollenda, Schwartz, Schwerner, Strathman. Noes: None.

Adjourned at 4:30 p.m.
cc: City Manager, City Clerk, Council Liaison
Attachment 1
3 3 of 168
SOS Activation and Signage Locations
Attachment 2
4 4 of 168
Attachment 3
5 5 of 168

STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
10 SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR HAGAN PLACE STAIRS AND

SUSI Q TRELLIS REPLACEMENTS
RECOMMENDATION: It is recommended that the City Council:

1. Award and authorize the City Manager to execute a contract with SFS Constructors & Builders, Inc. in the amount of $335,700 for the Hagan Place Stairs and Susi Q Trellis project;

2. Authorize the City Manager to approve project-related expenses and change orders for unforeseen circumstances in an amount not to exceed $35,000; and

3. Find that the award of contract is categorically exempt from the California Environmental Quality Act (CEQA) under Section 15301.

Appropriation: $0 Fund: N/A
Submitted By: Mark McAvoy Approved: David A Kiff
Mark McAvoy, Director of Public
Works & Utilities
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report recommends that the City Council award a construction contract to SFS Constructors & Builders, Inc. (SFS) in the amount of $335,700 for the Hagan Place Stairs and Susi Q Trellis Replacements project. The scope of work includes replacing two existing trellises at the Susi Q Community Center with new structures and canvas shades and replacing the deteriorated concrete stairway at Hagan Place with new lighting upgrades. These improvements will extend the useful life of the facilities, improve accessibility and safety, and enhance the aesthetics in public spaces within the City.

The total estimated project cost is $370,700 which is within the approved budget of $500,000. The project has been reviewed under CEQA and is categorically exempt pursuant to Section 15301 of the CEQA Guidelines. A Coastal Development Permit exemption will be filed.

DISCUSSION
The Hagan Place Stairs and Susi Q Trellis Replacements project involves replacements of deteriorated structures with improvements as follows:

Hagan Place Stairs Replacement
• Replace existing concrete stairway
• Install and paint new galvanized tube steel handrails • Remove existing lighting fixtures and install new LED light fixtures • Remove and replace existing fire sprinklers and signage 1 of 176

AWARD OF CONSTRUCTION CONTRACT FOR HAGAN PLACE STAIRS AND SUSI Q

TRELLIS REPLACEMENTS
September 23, 2025

Page 2 of 3 ends

Susi Q Community Center Trellis
• Replace two existing trellises with new trellises of similar dimensions, including protective finishes/coatings to structural components
• Integrate existing lighting into the new trellis structures • Install new canvas shades at the trellises to provide additional shade and coverage Bid Process and Contractor Selection
Staff completed a public bid process for the project in accordance with the California Public Contract Code requirements. On August 29, 2025, 12 bids were received. The following is a summary of the bids sorted by bid amount:

Table of Bid Results
Bidder Bid Amount Notes

1. Ridgecrest Corporation $244,527 Non-Responsive

2. Developers General Contracting, Inc. $275,074 Non-Responsive

3. YMC $309,100 Non-Responsive

4. Cabifornia, Inc. $313,550 Non-Responsive

5. SFS Constructors & Builders, Inc. $335,700 Lowest Responsive Bid

6. Demo Leaders, Inc. $347,801

7. Corner Keystone Construction Corporation $377,788

8. US Builders & Consultants $394,800

9. Diamond Construction $486,200

10. Leonida Builders, Inc. $535,000

11. R Dependable Construction, Inc. $550,000

12. HZS Engineering, Inc. $577,300
Following a review of the bids, staff determined that the lowest four bidders were missing required information and were therefore deemed non-responsive. The next lowest bidder, SFS, is qualified, properly licensed, and their bid was determined to be responsive and responsible. SFS’ bid of $335,700 is lower than the Engineer’s Estimate of $360,000 and appears to be complete and reasonable. In addition, the firm has completed similar projects for the City of Laguna Beach and other municipalities with successful outcomes.

Therefore, staff recommend that the contract be awarded to SFS in the amount of $335,700. It is also recommended that funding be provided to cover change orders due to unforeseen conditions. These costs are not expected to exceed $35,000; therefore, it is recommended that the City Manager be authorized to approve change orders for unforeseen circumstances in the amount not-to-exceed $35,000. Construction is anticipated to begin in October 2025 and be completed by January 2026. 2 of 176

AWARD OF CONSTRUCTION CONTRACT FOR HAGAN PLACE STAIRS AND SUSI Q

TRELLIS REPLACEMENTS
September 23, 2025

Page 3 of 3 ends

FINANCIAL ANALYSIS
There is an approved budget of $500,000 for the Hagan Place Stairs and Susi Q Trellis Replacement Project.

The recommended contract award of $335,700, together with a contingency allowance of $35,000 for unforeseen conditions, results in a total estimated project cost of $370,700. This amount is within the available budget, and no additional appropriation is required.

ATTACHMENTS

1. Construction Contract (Pgs. 4-8)
Report Prepared By: Coordinated With:

Yun-Yun Lee, Project Manager Pierre Sawaya, Capital Program Manager Thomas Perez, City Engineer
3 of 176
D-1 Ageement No.

CONSTRUCTION CONTRACT
FOR

CONSTRUCTION OF

HAGAN PLACE & SUSI Q TRELLIS

CITY OF LAGUNA BEACH
THIS Agreement, made and entered into this day of ,2025, by and between CITY OF LAGUNA BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY" and SFS Constructors & Builders, Inc., Contractor's License No. 785473 , hereinafter referred to as "CONTRACTOR,"
WITNESSETH:

That the CITY and the CONTRACTOR, for the consideration hereinafter stated, mutually agree as follows:

3. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation Attachment 1
4 4 of 176
D-2 Ageement No.
services required for the following work of improvements: Hagan Place & Susi Q Trellis, all in accordance with bidders proposal dated __August 29_, 2025, and the Agreement documents.

4. CONTRACTOR agrees to perform all the said work and furnish all the said materials at its own cost and expense, such as are set forth in the specifications to be furnished by the CITY, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City Engineer of the CITY, the work hereinafter set forth in accordance with the plans and the specifications therefor adopted by the CITY and as prepared by the following: (1) Black O’Dowd and Associates, Inc. (BOA Architecture), project architect for Hagan Place Stairs project, in the approved drawings; and (2) LPA Design Studios, project architect for the Susi Q Trellis project, in the approved drawings.

5. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this work of improvement above agreed to be performed, the stipulated sum of Three hundred thirty-five thousand, seven hundred Dollars ($335,700).

CITY agrees to make monthly payments and final payment in accordance with the method set forth in the specifications and other Agreement documents.

6. CONTRACTOR agrees to commence construction of the work provided for herein within ten (10) working days after the date of Notice to Proceed, and to continue in a diligent and workmanlike manner without interruption, and to complete the construction thereof within forty (40) consecutive working days from the date of Notice to Proceed.

8. CONTRACTOR shall pay, and will require all of its subcontractors to pay, all employees on said work a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations and wage standards applicable to this work, a copy of which 5 5 of 176
D-3 Ageement No.
is on file in the Public Works office. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. Pursuant to Labor Code section 1771.1, no subcontractor may be listed on a bid proposal for any work related to the Project unless registered with the California Department of Industrial Relations (“DIR”). Furthermore, Contractor is hereby notified that no subcontractor may be awarded a contract for any work related to the Project unless registered with the DIR. Pursuant to Labor Code section 1771.4, Contractor is hereby notified that the Project is subject to compliance monitoring and enforcement by the DIR. Contractor will maintain and will require all subcontractors to maintain valid and current DIR Public Works Contractor registration during the term of this Construction Services Agreement. Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed.

14. CONTRACTOR certifies that each and every one of its employees, and every employee of its subcontractors, is not “ineligible” as the term is defined in Labor Code section 1777.1.

IN WITNESS WHEREOF, the said Contractor, the City Manager and City Clerk of the City have executed this AGREEMENT pursuant to the City Council action of the day and year first above written.

Signature:

Name:

Title:

Company:

ATTEST:
_________________________
Ann Marie McKay, City Clerk CITY OF LAGUNA BEACH
A Municipal Corporation
Dave Kiff, City Manager
7 7 of 176
D-5 Ageement No.

STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
11 SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1
RECOMMENDATION: It is recommended that the City Council:

1. Award and authorize the City Manager to execute a contract with Arnaz Engineering Contractors, Inc., in the amount of $669,200, for construction of the Old Top of the World Sewer Lift Station Rehabilitation – Phase 1 project;

2. Award and authorize the City Manager to execute a task order with Lee + RO, in the amount of $226,158 to provide construction management and inspection services;

3. Authorize the City Manager to approve project-related expenses and contract change orders for unforeseen circumstances in an amount not to exceed $67,000; and

4. Find the project to be categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 of the CEQA Guidelines.

Appropriation: $0 Fund: N/A
Submitted By: .Mark McAvoy Approved: David A Kiff
Mark McAvoy, Director of Public
Works & Utilities
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report recommends that the City Council award a construction contract to Arnaz Engineering Contractors, Inc. (Arnaz) in the amount of $669,200 and authorize a task order with Lee + RO for construction management and inspection services for the Old Top of the World Sewer Lift Station Rehabilitation – Phase 1 project. The project will rehabilitate the aging and deteriorated sewer lift station, which has experienced repeated operational failures.

The total estimated project cost is $962,358, which is within the approved budget of $2,000,000. The project has been reviewed under CEQA and is categorically exempt pursuant to Section 15302 of the CEQA Guidelines. A Coastal Development Permit exemption was filed on May 1, 2025.

DISCUSSION
Background and Project Need
The Old Top of the World Sewer Lift Station, originally constructed in 1987, has deteriorated over time and experienced operational failures. The station has a history of frequent maintenance issues related to its pumps and is currently operating with a single standby engine-driven pump. 1 of 228

AWARD OF CONSTRUCTION CONTRACT FOR OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1
September 23, 2025

Page 2 of 3 ends

To restore the lift station to normal operating conditions as quickly as possible, improvements will be implemented in two phases. The first phase will focus on urgent repairs, including replacement of the existing pumps, installation of a new precast concrete vault with a bypass connection, minor electrical and instrumentation upgrades, and recoating of the existing concrete wet well. The proposed award of contract to Arnaz is for the first phase of work.

The second phase will address the remaining necessary improvements, primarily involving electrical and control systems. This work will include replacement of the generator, upgrades to the generator vault and access, full replacement of the electrical and instrumentation panels, and enhancements to site lighting and security features. Design for the second phase is scheduled to begin later this year.

Bid Process and Contractor Selection
Staff completed a public bid process for the project in accordance with California Public Contract Code requirements. On August 25, 2025, eight (8) bids were received. The following is a summary of the bids sorted by bid amount:

Table of Bid Results
Bidder Bid Amount

1. Arnaz Engineering Contractors, Inc. $669,200

2. GMZ Engineering Inc $873,000

3. Eastridge Engineering and Construction $889,325

4. Big Ben Inc. $907,706

5. Demo Leaders Inc $918,808

6. Ferreira Construction Co, Inc DBA Ferreira Coastal Construction $989,212

7. MMC, Inc $1,027,000

8. Houalla Enterprises, Ltd. $1,252,896
Following a review of the bids, staff determined that the lower bidder, Arnaz, is qualified, properly licensed, and their bid was determined to be responsive and responsible. Arnaz has successfully completed similar pump and lift station projects for Santa Ana, Anaheim, and Tustin. Staff recommends that the contract be awarded to Arnaz in the amount of $669,200 (Attachment 1). It is also recommended that funding be provided to cover change orders due to unforeseen conditions. These costs are not to exceed $67,000; therefore, it is recommended that the City Manager be authorized to approve change orders for unforeseen circumstances in the amount not to exceed $67,000. Construction is anticipated to begin in October 2025 and be completed by March 2026.

Construction Management and Inspection Services
The project will require construction management and inspection services to ensure contract compliance and public safety throughout construction. Proposals were requested from three on-call consultants that have existing agreements with the City: Accenture Infrastructure and Capital Projects, LLC, Lee + RO, and Ghirardelli Associates. The proposals were evaluated based on team qualifications, performance of similar work, and the ability to provide services within the required timeline. The proposal submitted by Lee + RO 2 of 228

AWARD OF CONSTRUCTION CONTRACT FOR OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1
September 23, 2025

Page 3 of 3 ends

ranked highest, and the proposed not-to-exceed fee of $226,158 is reasonable for the scope of work (Attachment 2). It is recommended that a task order be awarded to Lee + RO for construction management and inspection services, and that the City Manager be authorized to approve the associated task order to Lee + RO based on the terms of their On-Call Consultant Contract.

FINANCIAL ANALYSIS
The total estimated cost for Phase 1 of the Old Top of the World Sewer Lift Station Rehabilitation Project is $962,358. This includes:
• Construction Contract (Arnaz Engineering Contractors, Inc.): $669,200 • Construction Management & Inspection Services (Lee + RO): $226,158 • Contingency for Unforeseen Conditions: $67,000
There is an available budget of $1,962,802 for the project. No additional appropriation is requested.

ENVIRONMENTAL ANALYSIS
The project is categorically exempt under the State California Environmental Quality Act under CEQA Guidelines Section 15302, for replacement or reconstruction of existing utility systems and/or facility involving negligible or no expansion of capacity. The project is without risk of adverse environmental effects on coastal resources, including public access, and therefore does not require a CDP. Therefore, on May 1, 2025, a CDP Exemption was filed.

ATTACHMENTS

1. Construction Contract with Arnaz Engineering Contractors, Inc. (Pgs. 4-15)

2. Proposal for Construction Management and Inspection (Pgs. 16-52) Report Prepared By: Coordinated With:

Ulises Escalona, Senior Project Manager Thomas Perez, City Engineer Pierre Sawaya, Capital Program Manager
3 of 228
Construction Contract (rev. 2/20/19) Ageement No.

CONSTRUCTION CONTRACT
FOR

CONSTRUCTION OF

OLD TOP OF THE WORLD SEWER LIFT STATION
REHABILITATION – PHASE 1 (CIP NO. C2431)

CITY OF LAGUNA BEACH
THIS Agreement, made and entered into this day of ,20___, by and between CITY OF LAGUNA BEACH, a municipal corporation of the State of California, hereinafter referred to as "CITY" and Arnaz Engineering Contractors Inc., Contractor's License No. 755332, hereinafter referred to as "CONTRACTOR,"
WITNESSETH:

That the CITY and the CONTRACTOR, for the consideration hereinafter stated, mutually agree as follows:

Attachment 1
4 4 of 228
Construction Contract (rev. 2/20/19) Ageement No.

3. CONTRACTOR shall perform everything required to be performed, shall provide and furnish all the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required for the following work of improvements: OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1 (CIP NO. C2431), all in accordance with bidders proposal dated August 25, 2025, and the Agreement documents.

5. CITY agrees to pay and CONTRACTOR agrees to accept in full payment for this work of improvement above agreed to be performed, the stipulated sum of Six Hundred Sixty-Nine Thousand Two Hundred Dollars ($669,200).

CITY agrees to make monthly payments and final payment in accordance with the method set forth in the specifications and other Agreement documents.

6. CONTRACTOR agrees to commence construction of the work provided for herein within ten (10) working days after the date of Notice to Proceed, and to continue in a diligent and workmanlike manner without interruption, and to complete the construction thereof within Eighty (80) consecutive working days from the date of Notice to Proceed.

7. Time is of the essence of this Agreement, and it is agreed that it would be impracticable or extremely difficult to ascertain the extent of actual loss or damage, which the CITY will sustain by reason of any delay in the performance of this Agreement. It is, therefore, agreed that CONTRACTOR will pay as liquidated damages to the CITY the following sum: Two Thousand Dollars ($2,000.00) for each calendar day's delay beyond the time herein prescribed for finishing work. If liquidated damages are not paid, as designated by the CITY, the CITY may deduct the amount thereof from any money due or that may become due the CONTRACTOR under this agreement in addition to any other remedy available to CITY. The CONTRACTOR shall not be assessed liquidated damages for any delay caused by the failure of a public utility to relocate or remove an existing utility required for the performance of this Agreement so long as such failure is not caused by CONTRACTOR’S breach of its obligations hereunder.

8. CONTRACTOR shall pay, and will require all of its subcontractors to pay, all employees on said work a salary or wage at least equal to the prevailing salary or wage established for such work as 5 5 of 228
Construction Contract (rev. 2/20/19) Ageement No.
set forth in the wage determinations and wage standards applicable to this work, a copy of which is on file in the Public Works and Utilities office. Travel and subsistence pay shall be paid in accordance with Labor Code Section 1773.8. Pursuant to Labor Code section 1771.1, no subcontractor may be listed on a bid proposal for any work related to the Project unless registered with the California Department of Industrial Relations (“DIR”). Furthermore, Contractor is hereby notified that no subcontractor may be awarded a contract for any work related to the Project unless registered with the DIR. Pursuant to Labor Code section 1771.4, Contractor is hereby notified that the Project is subject to compliance monitoring and enforcement by the DIR.

Contractor will maintain and will require all subcontractors to maintain valid and current DIR Public Works Contractor registration during the term of this Construction Services Agreement.

Contractor shall notify the City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contractor’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed.

14. CONTRACTOR certifies that each and every one of its employees, and every employee of its subcontractors, is not “ineligible” as the term is defined in Labor Code section 1777.1.

IN WITNESS WHEREOF, the said Contractor, the City Manager and City Clerk of the City have executed this AGREEMENT pursuant to the City Council action of the day and year first above written.

Signature:

Name:

Title:

Company:
7 7 of 228
Construction Contract (rev. 2/20/19) Ageement No.

ATTEST:
_________________________
Ann Marie McKay, City Clerk CITY OF LAGUNA BEACH
A Municipal Corporation
Dave Kiff, City Manager
8 8 of 228
Ageement No.

FAITHFUL PERFORMANCE BOND
KNOW ALL PERSONS BY THESE PRESENTS: That
WHEREAS, the City Council of the CITY OF LAGUNA BEACH, has awarded to , hereinafter designated as "Principal," an Agreement for OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1 (CIP NO.

C2431), in the City of Laguna Beach, in accordance with the plans and specifications and other contract documents therefor; and
WHEREAS, said Principal is required under the terms of said Agreement to furnish a bond for the faithful performance of said Agreement;
NOW, THEREFORE, we, the Principal, and ,
organized and doing business under and by virtue of the laws of the State of , and licensed to transact surety business in the State of California, as Surety, are held and firmly bound unto the CITY OF LAGUNA BEACH, hereinafter called the "Obligee," in the penal sum of Dollars ($ ),
lawful money of the United State of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally and firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH that if the above-bounden Principal, its heirs, executors, administrators, successors or assigns shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions and agreements in said Agreement, and any alteration thereof made as therein provided, on its part to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless the Obligee, its officers and agents, as therein stipulated, this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue. And, the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Agreement, or to the work to be performed thereunder, or the specifications accompanying the same, shall in any wise affect its obligation on this bond, and it does thereby waive notice of any such change, extension of time, alternation or addition to the terms of the Agreement, or to the work or to the specifications, and said Surety agrees that in case the CITY must call on this bond, Surety will pay CITY reasonable attorneys' fees and administrative costs incurred by the CITY related to the termination of the CONTRACTOR and securing the CITY’S rights hereunder.
10 10 of 228
Ageement No.

IN WITNESS WHEREOF, two (2) identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on the day of , 20 .

Signature:

Name:

Title:
(Surety Seal) Company:

ADDRESS & TELEPHONE NUMBER

OF LOCAL BOND COMPANY
REPRESENTATIVE:

(Address - Local Representative)

(Telephone Number - Local Representative)

PRINCIPAL
(Principal Seal)

(Attach Acknowledgments for By
Surety and Principal)

Attorney-in-Fact
11 11 of 228
Ageement No.

LABOR AND MATERIAL BOND
KNOW ALL PERSONS BY THESE PRESENTS: That
WHEREAS, the City Council of the CITY OF LAGUNA BEACH has awarded to , hereinafter designated as "Principal," an Agreement for OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1 (CIP NO.

C2431), in the City of Laguna Beach, in accordance with the plans and specifications, and other contract documents therefor; and
WHEREAS, said Principal is required to furnish a bond in connection with said Agreement providing that if said Principal or any of its subcontractors shall fail to pay for any materials, provisions, provender or other supplies, or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor done thereon of any kind, or for amounts due under the Unemployment Insurance Act, the Surety on this bond will pay the same to the extent hereinafter set forth;
NOW, THEREFORE, we, the Principal, and ,
organized and doing business under and by virtue of the laws of the State of , and licensed to transact business in the State of California, as Surety, are held and firmly bound unto the CITY OF LAGUNA BEACH in the penal sum of
Dollars ($ ), lawful money of the United States of America, for the payment of which sum well and truly to be made we bind ourselves, our heirs, executors, administrators, successors, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that if said Principal, its subcontractors, heirs, executors, administrators, successors or assigns, shall fail to pay for any materials, provisions, provender or other supplies or teams used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act as required by the provisions of Sections 4200-4208, inclusive, of the Government Code, then said Surety will pay the same in or to an amount not exceeding the amount hereinabove set forth, and also will pay, in case suit is brought upon this bond, such reasonable attorneys' fees as shall be fixed by the Court, awarded and taxed as in the abovementioned statute provided.

This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 1192.1 of the California Code of Civil Procedure, so as to give a right to action to them or their assigns in any suit brought upon this bond, and the said Surety, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Agreement, or the work to be performed thereunder, or the specifications accompanying the same, shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alternation or addition to the terms of the Agreement, or to the work, or to the specifications, and said Surety agrees that in case the CITY must call on this bond, Surety will pay CITY reasonable attorneys' fees and administrative costs 12 12 of 228
Ageement No.
incurred by the CITY related to the termination of the CONTRACTOR and securing the CITY’S rights hereunder.

Signature:

Name:

Title:
(Surety Seal) Company:

ADDRESS & TELEPHONE NUMBER

OF LOCAL BOND COMPANY
REPRESENTATIVE:

(Address - Local Representative)

(Telephone Number - Local Representative)

PRINCIPAL
(Principal Seal)

(Attach Acknowledgments for By
Surety and Principal)

Attorney-in-Fact
13 13 of 228
Ageement No.

CERTIFICATE OF INSURANCE AND ENDORSEMENT
Description of Contract: OLD TOP OF THE WORLD SEWER LIFT STATION REHABILITATION – PHASE 1 (CIP NO. C2431)
Type of Insurance: General Liability, Automobile Liability, Excess Liability, Workers’ Compensation, Pollution Liability
THIS IS TO CERTIFY that the following numbered policies have been issued by the below-stated company in conformance with the limits and requirements as set forth in the General Provisions (Section "C").

NOTE: CONTRACTOR MUST PROVIDE WRITTEN CONFIRMATION

NAMING THE CITY AS ADDITIONAL INSURED UNDER
CONTRACTOR’S INSURANCE POLICIES, AS WELL AS

PROVIDING CERTIFICATES ACCEPTABLE TO THE CITY
(ACCORD FORM OR SIMILAR) EVIDENCING AMOUNTS OF
INSURANCE COVERAGE HELD.

The insurance company is required to give at least thirty (30) days written notice by registered mail to the City of Laguna Beach prior to any material change or cancellation of said policy or policies. Said policies shall remain in force and effect for one year after completion of, and City’s acceptance of the work performed pursuant to the contract.

TYPE

EFFECTIVE
POLICY NO'S.

EXPIRATION

DATE DATE AMOUNT

GENERAL

LIABILITY

AUTOMOBILE

LIABILITY
EXCESS

LIABILITY

WORKER'S

COMPENSATION

POLLUTION

LIABILITY
Note: If Workers’ Compensation Insurance is provided by a different agency, a form must be provided showing this coverage.
14 14 of 228
Ageement No.

ENDORSEMENT:

As additional insured under these policies, this insurance shall cover and apply to the City of Laguna Beach and its representatives and consultants, and each of its officers, and agents, only while acting in their capacity as such, and only as respects operations of the original named insured, its subcontractors, agents and employees in the performance of the abovereferenced Contract; Provided, however, that if the loss or damage is ultimately determined to be the proximate result of the sole negligence of one or more of the aforesaid additional named insured, this insurance shall not apply to said party.

This endorsement shall not operate to increase the Company's total limits of liability hereunder.

The insurance company hereby waives its rights of subrogation against the additional named insureds.

Named Insured Insurance Company
Street Number Street Number
City and State City and State
By
Authorized Representative
Attach Acknowledgment

ACCORD (OR SIMILAR) FORM AND ANY OTHER FORM EVIDENCING

REQUIRED INSURANCE COVERAGE, SUCH AS FOR WORKERS

COMPENSATION INSURANCE, MUST ALSO BE ATTACHED, AS
INDICATED ABOVE.
15 15 of 228
City of Laguna Beach
Public Works Department
1199 South Fullerton Road
City of Industry, CA 91748
(626) 912-3391 lee-ro.com
Proposal by:

CONSTRUCTION MANAGEMENT

OLD TOP OF THE WORLD

SEWER LIFT STATION
REHABILITATION - PHASE 1
(CIP NO. C2431)
July 14, 2025
Attachment 2
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LEE + RO, Inc. LOS ANGELES | BAY AREA | SAN DIEGO
1199 South Fullerton Road
City of Industry, CA 91748
626-912-3391
lee-ro.com
Celebrating 40 years
as partners in possibility.

July 14, 2025
Ulises Escalona
Senior Project Manager
City of Laguna Beach
Public Works Department
Re: Proposal for Construction Management & Inspection Services Anita Street Sewer Lift Station and Beach Stairs Reconstruction
Dear Ms. Ulises Escalona:

We are excited to submit this proposal to provide Construction Management & Inspection Services (CMIS) for the Anita Street Sewer Lift Station and Beach Stairs Reconstruction project. Our resourceful team is geared to provide construction management and inspection staff to handle complex facilities’ construction needs. We understand that the needs may vary, and our team will pace our resources to match the needs in the field while acting as an extension for the City of Laguna Beach. We have a focused construction management team with strong leadership, depth of resources, and commitment to excellent teamwork.

LEE + RO is proposing Robert Mercado, PE, as the Project Manager and Construction Manager. Robert has more than 30 years of experience in construction. Robert started his career as an equipment operator at construction sites and worked his way through engineering school to get his bachelor’s degree and then his professional engineering license. Because of his background in construction, Robert offers unmatched experience in handling construction challenges and offering creative solutions.

David Grossman, PE, will be the Resident Engineer/Inspector. David has over 40 years of experience in design, construction supervision, inspection, and project management. Throughout his career, he has worked on projects where he not only managed construction, budgets, and schedules but also coordinated with multiple stakeholders. He has worked both in the public and private sectors and brings his in-depth knowledge and experience in field inspections, engineering design and construction management to this project to facilitate the smooth implementation of the project.

Leandro Wong, EIT, will support this team as the coordinator and office engineer. He will ensure that the submittals and RFIs are reviewed and responded to on time, that the design engineer is notified of the required tasks, and that they meet their requirements and deadlines.

Pooja Mistry will act as a resident inspector when David will need to take personal time off or when two inspectors are needed simultaneously. Pooja has Bachelors and Masters degrees in Civil Engineering and Construction Management, and has worked for contractors and also as resident inspector.

Michael Assadourian, PE, will provide Electrical and I&C related inspection services. Sam Lee,PE, will provide mechanical engineering related specialized services and assistance as needed. Raymond Mitchell will provide speciality inspections when required.

Amritendu Maji, PE, with over 25 years of experience, will be the Project Director. He will provide QA-QC and overall project oversight.

CSI will be our subconsultant who will provide specialty inspection for the wet well coating work. 17 17 of 228
LEE + RO, Inc. LOS ANGELES | BAY AREA | SAN DIEGO
When un-monitored and unprepared, construction project challenges and delays can easily develop and spiral beyond control. LEE + RO has had proven success in mitigating and minimizing such challenges through open communication, pre-planning, experienced anticipation, and collaboration.

Our team is led by seasoned Construction Managers and Inspectors. These experienced professionals will be attuned to the project’s dynamic needs. Please do not hesitate to contact me if you have any questions or comments. We believe LEE + RO represents a top choice to service your future needs as an extension of your staff.

Please note that currently electrical equipment have a long lead time which can add time to the project.

Respectfully Submitted,
LEE + RO, Inc
Amritendu Maji, PE
Project Director and Principal-in-Charge
Vice President of Operations + Principal
1199 South Fullerton Road
City of Industry, CA 91748
[email protected]
(626) 667-5352
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1 Scope of Work ............................................................. 2 2 Team Qualifications ..................................................... 6 3 Relevant Firm Experience ............................................ 9 4 References ................................................................ 12 5 Fee Estimate .............................................................. 14

CONTENTS
Appendix A Team Resumes

APPENDICES

TABLE OF CONTENTS
City of Laguna Beach Public Works Department Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) lee-ro.com
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SECTION 1

SCOPE OF WORK
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CONSTRUCTION MANAGEMENT
LEE + RO’s Construction Manager (CM) has the necessary
experience and know-how in construction equipment, materials, methods, and workmanship for the specific work to be performed on the project. The construction manager is a licensed civil engineer who can understand and interpret plans and specifications. The CM is familiar with the Greenbook (Standard Specifications for Public Works Construction), City Standards, and OSHA Construction Safety Orders. The CM will be able to interact professionally with City personnel, contractors, engineers, property owners, business owners, and the public at large; coordinate with other City personnel; promote quality customer service; and respond promptly and courteously to requests. The CM can follow verbal and written instructions, communicate clearly and concisely, orally and in writing. Under the direction of the City Project Manager, the Construction Manager will assume the following functional responsibilities and possess experience in all these areas:

1. The CM has construction experience on similar projects or other relevant experience.

2. This proposal includes the addresses for three (3) references for similar work performed in the past ten years.

3. The CM will provide part-time construction management of the Contractor’s work and construction contract administration.

4. Where applicable, the CM will recommend sound engineering solutions to the City.

5. The CM will conduct a kick-off meeting with the City.

6. The CM will conduct and attend pre-construction meeting and answer questions, as necessary and will prepare agenda and meeting minutes.

7. L + R will provide an office engineer who will support the CM to manage the submittal log, shop drawings, and equipment and material submittals, and coordinate with stakeholders as needed

8. L + R will provide an office engineer who will support the CM in managing Requests for Information (RFIs) and responses to RFIs.

9. The CM will conduct and attend weekly construction progress meetings to resolve old issues, address new items, review the project schedule, review planned construction (a two-week look-ahead prepared by the construction contractor), and prepare the agendas and meeting minutes.

10. The CM will prepare a weekly statement of working days and deliver it to the Contractor weekly, an submit a copy to the City Project Manager.

11. L + R will provide an office engineer who will assist the CM with filing and transmittal of the daily, weekly, and other reports as applicable. The CM will review and file the Field Inspector’s daily reports, which will be submitted by email to the City Project Manager daily.

12. The CM will review and make recommendations regarding progress payments and requests for contract change orders.

13. The CM will document all Contractor delays, their reasons, the length of time they lasted, and the phases of work.

14. The CM and/or the Resident Engineer will document any safety violations.

15. The CM will maintain complete and accurate project records.

16. The City will hire separate consulting firms to perform Geotechnical Observation and Materials Testing.

17. The CM will prepare extra work reports and/or potential claim reports. The CM will be available to attend and support the City in change order and claim settlement meetings.

18. The CM and the office support engineer will manage
project correspondence, including but not limited to letters, memorandums, emails, and phone conversation records.

19. The CM will supervise construction inspection and track hours worked by construction management and inspection to ensure work is completed within the approved project budget.

20. The CM will review documentation to ensure that the Contractor adheres to labor compliance requirements.

21. The CM will arrange for a final walk-through inspection and prepare a “punch list” of incomplete or unsatisfactory items for the Contractor to complete and participate in final inspections.

22. The CM and the field support engineer will organize and finalize all project records and deliver them to the City.

1. SCOPE OF WORK
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

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INSPECTION
LEE + RO will provide a Field Engineer or a Field Inspectors who possess the knowledge, skills, abilities, experience, and certifications required to inspect the construction activities in progress. Where possible, the Construction Manager may fulfill the functions of the Field Inspector to reduce expenses. Generally, a Field Inspector will have the necessary experience and know-how of construction equipment, materials, methods, and workmanship for the specific work to be performed on the project in their area of expertise. A field inspector will understand and interpret plans and specifications and will be familiar with the Greenbook (Standard Specifications for Public Works Construction), city standards, and OSHA construction safety orders. The Field Inspector will be certified in cases where special inspection is required and not otherwise provided by the City through third-party testing.

In this case, L+R will use CSI as a sub-consultant to provide liner inspections. The Field Inspector will interact professionally with City personnel, contractors, engineers, property owners, business owners, and the public at large; coordinate with other City personnel; promote quality customer service; and respond promptly and courteously to requests. The Field will follow verbal and written instructions, communicate clearly and concisely, both orally and in writing. Under the direction of the Construction Manager, the Field Inspector will assume the following functional responsibilities and shall possess experience in all these areas:

1. Demonstrated construction experience on similar projects or other relevant work. The project includes electrical work, which as needed will reviewed by a L + R in house licensed Electrical PE.

2. This proposal includes the addresses for three (3) references for similar work performed in the past ten years.

3. L + R will provide full-time inspection (by utilizing a resident engineer/inspector) of the work of the Contractor for
compliance with the Contract Documents. L+R will provide inspection of work at off-site locations when required to ensure compliance with Construction Contract requirements.

4. The L + R resident engineer/inspector will perform and assist in performing the daily duties of construction quality assurance inspection and engineering including: excavation, compaction, subgrade inspection, backfill, base, paving, structures inspection, welding inspection, drainage system inspection, construction of underground utility systems including sewer wet wells and pumps, quantity calculations, checking grade and alignment; monitoring construction site cleanliness; observe materials sampling and testing, and ensure that all work is in compliance with project Plans and Specifications..

5. The L + R resident engineer/inspector will thoroughly review the plans, specifications, and other project related documents prior to construction startup.

6. The L + R resident engineer/inspector will analyze the project plans and specifications for possible errors and deficiencies and immediately notify the City.

7. The L + R resident engineer/inspector will attend kick off meeting, pre-construction meeting, and construction progress meetings.

8. The L + R resident engineer/inspector will assist City and Contractor with identification of potholing by the Contractor.

9. The L + R resident engineer/inspector will prepare daily inspection reports, including digital photographs, material usage and quantities, Contractor’s work force, activities, downtime, damage to the work or adjacent improvements
(including private property), or any actions taken by other utilities, City forces, or private property owners.
a. Include list workforce at the start and end of each working day.
b. Document the hours worked and the hours the crews did not work.
c. Detailed description of activities from each working day. d. Include photographs of each working day in the daily report that are most relevant.
e. Document all Contractor delays, reasons for delays, and length of time of each delay.
f. Inspect materials to be used in the work, verifying that they meet project specifications.
g. Document equipment in use and/or idle. Identify when major pieces of equipment are mobilized and demobilized from the project site.
h. Contractor signs off for each daily inspection report.

10. The L + R resident engineer/inspector will photograph construction progress and key elements of construction daily. a. Store photographs daily on a share file site.
b. Take panoramic photographs showing site before, during, and after the work.
c. Within 14 days of construction completion, deliver the photograph library to the City on a portable memory device.

Edit the library to remove duplicate photos and photos not pertinent to construction activities or project documentation.

Organize the photos in folders by date and subject matter.

11. The L + R resident engineer/inspector will inspect the Contractor’s work to ensure it meets the lines, grades, and manufacturers’ installation requirements.

12. The L + R resident engineer/inspector will notify contractors about non-compliance and correct compliance problems as discovered.
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Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

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13. The L + R resident engineer/inspector will maintain an awareness of safety and health requirements, enforcing
applicable regulations and contract provisions for the
protection of the public and project personnel.

14. The L + R resident engineer/inspector will monitor compliance with the City’s Construction Demolition & Recycling Ordinance.

15. The L + R resident engineer/inspector will review the Contractor’s as-built drawings weekly to verify that they are being updated as construction progresses.

16. The L + R resident engineer/inspector will review construction progress schedules regularly, verify schedules are on track, identify deviations, and issue corrective actions to bring the project back on schedule.

17. The L + R resident engineer/inspector will assist in the preparation of “As-Built” plans and other record documents.

18. The L + R resident engineer/inspector will observe the performance of a variety of field quality control tests, such as relative compaction, concrete strength tests, and other required field tests.

19. The L + R resident engineer/inspector will observe and report on the performance of all tests and special inspections performed by independent third-party testing laboratories to ensure compliance with the Contract requirements.

20. The L + R resident engineer/inspector will observe setup and implementation of traffic control measures and ensure compliance with the California MUTCD

21. The L + R resident engineer/inspector will assist the City with quantity measurement and/or calculations to determine progress pay estimates for the Contractor. This item includes documenting Contractor work performance and other project events, recording extra work performance, implementing
minor changes to work or contract changes, and developing estimates for change orders.

22. The L + R resident engineer/inspector will assist in preparing extra work reports and/or potential claim reports and will be available to attend and support the City in change order and claim settlement meetings.

23. During inspection, the L+R resident engineer/inspector will promptly report any safety violations or traffic control problems to the city.

24. The L + R resident engineer/inspector will maintain continuous 24-hour telephone accessibility for emergency use throughout the construction project’s life.

25. The L + R resident engineer/inspector will fill out incident (accident) reports within 72 hours of an incident or accident.

26. The L + R resident engineer/inspector will track hours worked to ensure work is completed within the approved project budget.

27. The L + R resident engineer/inspector will perform other related duties, as required.

28. The L + R resident engineer/inspector will arrange for a final walk-through inspection and prepare a “punch-list.”
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SECTION 2
TEAM

QUALIFICATIONS
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City of Laguna Beach Public Works Department Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

2. TEAM QUALIFICATIONS

PROJECT PERSONNEL ORGANIZATIONAL CHART
The LEE + RO key staff members chosen for this project have executed several construction inspection projects in recent years and this team has demonstrated its expertise, resourcefulness and responsiveness in addressing project challenges. Engaging this team will prove to be a significant asset to the City. Our team has completed many projects of similar scope and value, on schedule and within budget, resulting in quality construction carried out with a low percentage of construction change orders.

The LEE + RO team organization, identifying the roles and responsibilities of proposed key personnel, is shown in Exhibit 2-1.

Brief biography table of the key personnel follow. Full Resumes can be found in Appendix A.

PROJECT TEAM
Amritendu
Maji, PE
Project Director /
Principal-in-Charge
Robert
Mercado, PE,

PACP,QSD/QSP
Project Manager /
Construction Manager
David
Grossman, PE
Resident Engineer
Pooja
Mistry
Backup Resident Engineer
/ Inspector
Leandro
Wong, EIT
Office Support
Raymond
Mitchell
Specialty Inspector
Michael
Assadourian,
PE
Electrical / I&C Engineer
Sam
Lee, PE
Mechanical Engineer
Exhibit 2-1. Org Chart
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City of Laguna Beach Public Works Department Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

KEY PERSONNEL BIOGRAPHIES
Team
Introduction

LICENSE/CERTIFICATION
Civil Engineer, CA #C87036

EDUCATION
MS, Engineering Mechanics,
University of Arizona
MS, Civil Engineering,
University of Southern Illinois
Amritendu Maji, PE
Project Director /
Principal-in-Charge
Amritendu Maji is a Civil Engineer and Project Manager with over 25 years of progressive experience in the planning, design, construction, and administration of public works projects. He has been responsible for preparing plans and specifications, construction cost estimates, bid documents, and permit applications for pump stations and reservoirs, site development, roadways, water & wastewater conveyance and distribution facilities including pipelines and stormwater and flood control facilities. He has designed pump stations with capacities ranging from 100 gpm to 1,000,000 gpm and larger. He has considerable experience in hydraulics and hydraulic modeling, as well as preparation of feasibility studies and technical reports. He has provided constructability review and QA/QC of technical reports, plans & specifications, construction cost estimates, and other bid documents. He has provided construction administration and support services including construction site visits, conducting progress meetings, review of shop drawings, responding to RFIs, analysis & preparation of change orders, start-up & commissioning and review & approval of contractors’ pay requests and project closeout. He also has considerable experience in the preparation of permits including the Federal Section 404 (Clean Water Act) for work in wetlands, Section 408 (Rivers and Harbors Act) for federally constructed structures like levees and floodwalls, and permits from the State Transportation and Development offices for work in and around State and Federal Highways etc.

Amritendu’s Relevant Experience Includes:
• Construction Management and Inspection Services for the J. Will Johnson Tanks Roof Repairs Project, Long Beach Water District, California. • Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District, California. • Seal Beach Pump Station Replacement, Orange County Sanitation District, California.

Robert Mercado, PE, PACP, QSD/QSP | Project Manager/Construction Manager Robert Mercado has over 30 years of engineering, construction management, and resident engineer/inspector experience, including the past 14 years with LEE + RO as a project engineer/construction manager/resident engineer. He has successfully completed CM & resident engineering assignments for pipelines and pump station projects for public agencies throughout Southern California including the West Basin Municipal Water District, City of Burbank, City of Long Beach and Santa Clarita Valley Water Agency (formerly Castaic Lake Water Agency). Previously, he worked as a project manager for Northwest Pipe (a large diameter water piping system supplier). His construction management services experience and responsibilities include construction and schedule coordination, quality control, owner representation, community relations, field documentation, progress payment reviews, facility startups, and permit coordination. He has extensive experience with resolution of construction issues and conflicts, traffic controls, and associated street repaving, and relocation/restoration of utilities and traffic signals.

Pooja Mistry
Backup Resident Engineer/
Inspector
Pooja Mistry, MSC, BS is an
accomplished Construction and Civil
Project Engineer with over 10 years
of experience executing all phases of
large-scale commercial construction
and civil engineering projects ranging from $1M - $16M. Pooja has served as an Inspector for a variety of projects such as public works, state highway projects with culver, bridge, and drainage, slurry seal, ADA ramp, and gutter construction. In addition, she has assisted with scheduling, change order requests, and budget reviews. Pooja has provided technical guidelines to site engineers via drawings and documents to achieve project objectives while maintaining alignment with applicable environmental issues, government codes and
regulations. Pooja has prepared written estimates based on labor, material, equipment, and other expenses. In addition, Pooja has optimized client relationships by executing quality control procedures, strictly adhering to project timelines, and completing RFI’s, lane closures, Stormwater management, and other requests promptly and accurately.

Raymond Mitchell
Specialty Inspector
Mr. Raymond Mitchell
is a certified structural
inspector with over 15
years of experience.

He has an extensive
background in providing
inspection services for shear-wall nailing,
reinforced masonry, welding, reinforced concrete,
and fireproofing; quality control; reading
and interpreting construction documents;
troubleshooting; and preparing job status reports.

As a certified inspector, Mr. Mitchell has provided
observation on various structural components in
addition to continuous quality control during all
phases of work for airports, pipelines, hospitals,
and educational facilities.

Michael Assadourian, PE
Electrical / I&C Engineer
Michael Assadourian has over 30
years of experience in electrical
and control systems engineering,
design, construction and project
management for water and
wastewater treatment plants, pump
stations, emergency power generation systems, water
conveyance facilities, petrochemical plants, and refineries.

He has in-depth knowledge of power distribution and
lighting systems, both NEMA and IEC standards-based;
motor controls and variable frequency drives; coordination with power & utility companies; and SCADA and radio/
microwave systems. His work experience includes P&ID
development, electrical system condition assessment, ETAP analysis, load flow and short-circuit analysis, and protective device coordination studies. He has extensive experience in retrofitting existing facilities with new power and controls and resolving construction-related problems. Michael has provided a wide variety of construction support services including equipment & shop drawings review, processing
of RFIs, resolving construction issues, and electrical system commissioning and start-up.

Sam Lee, PE
Mechanical Engineer
Sam Lee has 18 years of
diversified civil, sanitary,
mechanical and process
engineering and design
experience with water and
wastewater infrastructure
engineering projects. His experience includes
facility investigation and evaluation, condition
assessments, documentation of as-built conditions
through field verification of existing dimensions,
piping and equipment layouts, engineering analysis
and design, and construction phase engineering
services for wastewater and water treatment
plants, force mains and other wastewater and
water conveyance and collection systems including
booster pump stations and lift stations, emergency
generators and other auxiliary equipment. Through
a wide variety of water infrastructure engineering
projects, Sam has acquired diverse design and
inter-discipline coordination skills.

David Grossman, PE | Resident Engineer
David Grossman is a California Registered Civil Engineer with 42 years’ experience in water and wastewater municipal engineering. While employed by the City of San Diego for 27 years, his experience included planning, design, construction inspection, and engineering support for facility operations on a wide range of municipal water and sewer projects.

With this experience he participated for numerous years on the City Water and Sewer Design Guide Committees. These design guides were developed with extensive input from senior operations and maintenance supervisors to compile best industry practices for the planning, design, construction, and safe operability of new City facilities. He served as project manager responsible for the development of the City’s pioneering all digital platform for the inspection, assessment and prioritization of sewer main conditional defects and capacity problems. This background and attention to QA/QC detail assures that all planning and design criteria established by client agencies will be carefully implemented on projects.

Leandro Wong, EIT,
Office Support
Leandro is a Civil Engineer-in-Training with
5 years’ of experience specializing in water
and wastewater projects including pump
station, treatment plant, and reservoir
projects. Leandro has gained valuable
experience working on numerous small to
large water and wastewater projects covering planning, design, and construction administration. Leandro regularly coordinates among several disciplines including civil, structural, mechanical, electrical, and instrumentation, which enables him to drive designs efficiently to meet project deadlines. His project experience includes the development of design drawings and specifications, preparation of hydraulic calculations, and developing technical reports. He is also skilled in engineering software including AutoCAD, MicroStation, and Revit. Aside from his design support experience, Leandro provides construction administration support including assistance with RFPs, RFIs, submittals, and change orders.
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SECTION 3

RELEVANT FIRM

EXPERIENCE
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City of Laguna Beach Public Works Department Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

3. RELEVANT FIRM EXPERIENCE
Beachwood Sewer and Pump Station Inspection Services for CIP 19-100 Lining of the Sanitary Sewer System
Sewer System Rehabilitation Plan Phase
1 - Sewer Main Replacement Project 1 and
Sewer Main Lining and Spot Repair
Project 1 & 2
Broadway Sewer Siphon Replacement
Construction Management Services for Torrance and
Dominguez Booster Pump Stations and Carson Mall
Recycled Water Pipelines
City of Burbank City of Laguna Beach,
Water Quality Division Garden Grove Sanitary District Sunset Beach Sanitary District West Basin Municipal Water District This project included the design and construction management of over 12,000 linear feet of new 24-inch diameter HDPE sewer forcemain and the rehabilitation of the existing pump station including the replacement of 3 – 150 horsepower pumps and rehabilitation to the existing pump station structural, mechanical and electrical elements.

The work included removal and replacement of existing sewer pumps and mechanical piping and valves, installation of new concrete valve vault, demolition of sections of existing force main and manholes as noted, removal of existing electrical panels and conduit, sidewalk, pavement, and surface improvements, traffic control and traffic control plans, SWPPP measures and BMP’s, installation of new 24 inch HDPE force main, installation of new 18 inch steel force main sections, pipeline jacking and receiving pits, trenchless installations of steel casings and forcemain, forcemain access man-ways for maintenance, combination air and vacuum release valves, blow-off assemblies, re-lining and re-coating of existing wet well and installation of wet well submersible pumps, installation of cathodic protection and CPT test stations, modifications to existing flow meter vault and piping and equipment at BWRP, asphalt removal and paving and stripping, pump start-up and performance testing with temporary pump recirculation piping, de-watering, emptying, cleaning, disinfection, disposal of cleaning water and videotaping of the existing 18 inch steel sewer forcemain pipeline, restoration of existing public and private improvements, and related appurtenant work not mentioned above but required in accordance with the Contract Documents.

Construction Management Services for the project included engineering construction management and inspection and office support services during construction such as submittal reviews, resolution of field construction issues, and public outreach. Field inspection required full time resident engineers/inspectors and office support. LEE + RO provided community relations using a public relations subcontractor, hosted several community meetings and maintained a hotline to accept requests from community and follow-ups.

Date of Performance: October 2014 - February 2020
The City of Brawley Water Treatment Plant is
permitted to treat 15 million gallons per day (MGD)
and has a hydraulic capacity of 22.5 MGD. The
existing plant is nearing 25 years old and had
experienced frequent equipment failures, valve
leaking and improper actuator operations at their
Sedimentation Tanks and Filter Complex facilities.

LEE + RO provided Design Engineering, Construction
Management and Inspection Services to replace
two 36-inch manual butterfly valves (BFV) at their
Sedimentation Tanks, eight 30-inch BFV and electric
actuators at their Filter Inlets and Wash Water Drains
stations for the Filter Complex, four 30-inch BFV
and electric actuators at their Wash Water Supply
Pipes, four 20-inch BFV and electric actuators at their Filter Effluent Pipes, eight 12-inch BFV and electric
actuators at their Air Scour and Filter-to-Waste Pipes, and two 12-inch BFV and electric actuators at their
Blower Suction Pipes.

LEE + RO provided Construction Management and
Inspection services during the valve replacements
including submittal and RFI review, progress payment
review, negotiating Change Order requests, provided
Daily Inspection Reports, and facilitated the kick-off
pre-construction and weekly construction progress
meetings.

Date of Performance: October 2019 - January 2020
The City of Garden Grove retained LEE + RO to
rehabilitate small diameter collections systems
pipelines throughout the City via trenchless methods/
CIPP. The Project was executed in two phases,
described below::

Sewer Main Replacement Project 1 - consists of
replacement of approximately 5,440 LF of 8-inch
diameter VCP gravity sewer pipe; 1,290 LF of 12-inch
VCP pipe; 30 LF of 6-inch VCP pipe; 60 LF of 8-inch
PVC pipe; and 20 LF of 12-inch PVC pipe, including
124 sewer lateral reconnections and 27 48-inch
diameter lined sewer manholes (Sancon-100 system)
manholes in Euclid Street, Pinehurst Court, Nelson
Street, Pine Street, Pearl Street, Allen Drive, Stanford Avenue, Euclid Park in the City of Garden Grove; and
in Wilson Street and Trask Avenue between Jackson
Street and Wilson Street in the Cities of Garden
Grove/ Westminster.

Sewer Main Lining and Spot Repair Projects 1 and
2 - 2 consists of rehabilitation of approximately
17,430 LF of 8-inch diameter sanitary sewer gravity
piping, and 60 LF of 6-inch diameter sanitary sewer
gravity piping by UV-cured glass reinforced plastic
cured-in-place pipe (GRP-CIPP) liner, approximately
270 LF of 8-inch diameter sanitary sewer gravity
piping by steam-cured felt impregnated resin CIPP
liner, 9 spot repairs; 420 lateral sewer reinstatements and 69 top hat sewer lateral seals in various street
in Garden Grove. These projects are subject to the
requirements of Housing and Urban Development
(HUD) Act of 1968, Section 3 Clause, and prepared/
followed the guidelines.

Date of Performance: October 2019 – April 2021
The project entailed replacing approximately 220
LF of existing 6-inch diameter cast iron sewer
siphon crossing beneath Sunset Channel (60’
wide R/W) northwest of the existing bridge in
Broadway (80’ wide R/W). The project goal was to
proactively replace the 85-year old pipe, which is
still in working condition, to provide greater pipe
resistance to earthquake shaking. The project was
located in the City of Huntington Beach community
of Sunset Beach. The existing bridge on Broadway
(City R/W) provided the only land connection to
the approximately 110 residences on an island
surrounded by water channels which drain to the
Pacific Ocean.

LEE + RO provided the design and construction
services for this project, including construction
management and inspection services. The predesign
phase consisted of evaluating alternative trenchless
methods, such as Horizontal Directional Drilling
(HDD), Pipe Bursting, Pipe Jacking & Boring etc.

The design phase consisted of preparing design
plans, specifications and cost estimates based on
the District’s selected trenchless method. LEE + RO’s
sub-consultant, Traffic Control Engineering Inc. (TCE), prepared traffic control plans for this project, which
was required as part of the City and Caltrans permits.

LEE + RO assisted the District with obtaining all
necessary permits for this project.

Date of Performance: September – December 2021
LEE + RO provided construction management and inspection services during construction for the Torrance Booster Pump Station, Dominguez Booster Pump Station, and Carson Mall Recycled Water Lateral projects. These projects are part of the Harbor South Bay Project, a partnership program between West Basin and the U. S.

Army Corps of Engineers, for providing Title 22 recycled water to the South Bay area irrigation and industrial customers.

The Torrance Booster Pump Station, located within the property of West Torrance High School in the City of Torrance, boosts pressure in the recycled water system off the Anza Avenue Recycled Water Lateral. There are three main pumps and two jockey pumps that deliver from 50 gpm to 750 gpm flow range in the recycled water distribution system. The pump station equipment is housed in a reinforced masonry structure. Dominguez Booster Pump Station, located in a private lot, includes two main pumps and one jockey pump, a sodium hypochlorite disinfection system and related equipment, all housed in a CMU building. The pump station boosts recycled water pressures for the customers located in the City of Carson. The Carson Mall Lateral project includes about 4,000 lineal feet of 12-inch diameter recycled water lateral from the existing 42-inch diameter recycled water main at Broadway and Main Street in Carson to the proposed Carson Mall development. A portion of the pipeline is hung from a bridge. The CM and inspection services follow the Army Corps of Engineers requirements. The CM services include specialty inspections and materials testing, community interaction, coordination with the Cities of Torrance and Carson, Southern California Edison, and Torrance Unified School District.

Traffic control and community impacts were of concern for ensuring smooth construction. Other challenges include noise mitigation, dust suppression, existing utilities and installing new electric service.

Date of Performance: January 2011 – February 2019
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City of Laguna Beach Public Works Department Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Construction Management and
Inspection Services for the J. Will
Johnson Tanks Roof Repairs Project
North Long Beach Collection Main
Control Valve Upgrade Projects
Construction Management &
Inspection Services for 2022
Sewer System Rehabilitation
24-Inch Yorba Linda Blvd. Pipeline & Booster
Pump Station Project
Field Inspection Services for
Brawley WTP Raw Water Pond
Liner Replacement
Wastewater Treatment Plant UV Disinfection
Facility Upgrade Project
Long Beach Water District Long Beach Water Department Santa Margarita Water District Yorba Linda Water District City of Brawley City of Brawley LEE + RO provided construction management and
inspection services (CM/IS) for the construction
project. The J. Will Johnson Reservoir is located
in the City of Compton at 2200 E. University
Drive Compton CA, 90220. The reservoir site has
twelve potable water tanks. The capacity of each
tank is 3.3-million gallons, and its diameter is
132-feet and 35-feet height. The site is surrounded
by industrial developments. Project EO-3630 is
the rehabilitation of the J. Will Johnson Tanks
Roof Repairs Project including installation of
new hatches, guardrails recoating, removal and
re-installation of cathodic protection system,
removal and installation of new screening, removal
and installation of new fiberglass or PVC roofing
system and rehabilitation of existing reservoir
appurtenances.

The repair contract package was prepared by a
different firm, and construction commenced in
December 2022. The scheduled construction
period spans 230 calendar days from the Notice
to Proceed (NTP). Substantial Completion has
recently been achieved. LEE + RO provided fulltime inspection from 7 am to 4 pm on weekdays, with occasional weekend hours required. Based on
the City’s water requirements, the Contractor was
not able to work on all four tanks simultaneously.

Instead, the Contractor took two tanks out of
service at a time for the repairs. After the initial
two tanks were taken offline for rehabilitation, the
tanks were Bac-T tested and with the Engineer’s
approval, they were placed back into service and
then the second pair of tanks could be repaired.

Phasing and coordination were crucial to the
success of the project.

Date of Performance:

January 2013 - October 2023
LEE + RO provided Construction
Management / Inspection Services
consisting of two site locations along
Cherry Ave. on Wardlow Rd. At Cherry
Ave., removal and disposal of an existing
pump station and associated discharge
piping, including a 2-inch hot tap of an
existing 24-inch water main, installation of
a new RTU, meter pedestal, antenna pole
and antenna, PLC programming, SCADA
programming and system integration,
including performing two pipeline condition
assessment technologies (Xylem Sahara
Tethered Platform for Inline Leak Inspection
and Pipeline Diagnostic Services) . At
Wardlow Rd., removal and disposal of an
existing meter box and steel lid, electric
operator and vertical shaft, installing a new
concrete precast vault with a double leaf
hatch, installation of a new 16-inch butterfly
valve with electric actuator, 16-inch and
24-inch ductile iron piping and fittings,
new RTU, meter pedestal, antenna pole
and antenna, CCTV inspection, perform
two condition assessment inspection on
the existing 24-inch water main with two
different assessment technologies (Pipeline
Diagnostic Services and Pipeline Inspection
and Condition Analysis). All work required
strict duration shut down periods. The
project was completed within Long Beach
Water District Budget and Schedule
Constraints.

Date of Performance:

February 2022 - January 2023
LEE + RO provided Construction
Management and Inspection (CMIS)
Services for the 2022 Sewer System
Rehabilitation Project (C9028B). Santa
Margarita Water District (SMWD) has
requested a Professional CMIS group
to assist with their Ultraviolet (UV)
Cured-in-Place-Pipe (CIPP) Lining
Project, which includes the sewer
lining of 6-inch to 12-inch sewer pipe
of 15-segments to be rehabilitated.

The initial two segment developed
excessive unacceptable defects during
the installation which required a stop
production from proceeding with the
remaining 13-sements, until further
review and inspection was performed.

We understand that Sancon has
introduced the UV Lining method, as
an alternative to the initial CIPP lining
system.

Date of Performance:

June 2023 - October 2023
LEE + RO prepared a preliminary design report, final
design documents and provided bidding and engineering
services during construction for the Yorba Linda Water
District’s new $4 million, 4,300 gpm capacity domestic
water booster pump station and 5,000 LF of new 24-inch
diameter water transmission pipeline. The new 4,300
gpm capacity booster pump station is equipped with
two 2,700 gpm/150 HP pumps and one 1,250 gpm/60
HP pump. The project scope work included siting of the
new booster pump station, site grading and drainage
design, architectural and structural designs for a new
CMU building with standing-seam roof, intrusion alarms, perimeter security fencing, retaining walls, HVAC
system, electrical system design including a new SCE
utility service, MCCs PLC controls and SCADA system
mechanical design for the suction and discharge headers, blowoffs, air release valves, inline valves, and a pressure reducing station, surge analysis, traffic control planning, and hydraulic modeling of the new transmission pipeline.

The pump station design also included acoustical
treatment because of the pump station’s location near a residential park.

Because of only moderately corrosive soil resistivity,
ductile iron pipe with double polyethylene encasement
was selected along with a cathodic protection system
that included bonded joints and corrosion test stations.

The transmission main is located in a major thoroughfare and required extensive coordination with utility agencies to clear numerous buried utilities in the project area
including a 120-inch diameter Metropolitan Water District Feeder pipeline, an AT&T communications duct bank
consisting of forty-five 4-inch diameter conduits, two
12-inch water mains, SCE power cables, and a SCG gas
pipeline. The old existing pump station was demolished
after the new pump station was put into service.

Date of Performance:

December 2010 - April 2015
City of Brawley WTP includes two raw water
storage reservoirs and two spent backwash
storage reservoirs at the 15 mgd capacity
Water Treatment Plant. The reservoirs are
of concrete with polypropylene liner. The
sloped side wall and polypropylene liner
have been deteriorating most noticeably
above the water surface and the reservoirs
were leaking. The deterioration appears to
be severe at the sloped side walls that are
exposed to sunlight. LEE + RO performed
condition assessment including evaluation
of existing polypropylene liner material
and construction, cause of deterioration,
and evaluation of liner materials, and
determination of the areas of repair or
replacement including liner replacement,
and repair methods. LEE + RO prepared
the design documents for bidding and
construction and provided construction
inspection of the line installation.

Inspection covered coordination between
the contactor and the City, inspection of
subgrade and surface preparation, and
inspection of liner installation including
seams, repair, extrusion welding, hot-air
welding, cleaning, and testing performed in
the field.

Date of Performance:

September 2021 - June 2024
Currently, the City owns and operates a 5.9 million gallons per day (MGD) permitted capacity WWTP that provides
wastewater services to the community of Brawley. The
influent wastewater is treated by extended aeration basins (i.e. Biolac system) and secondary clarifiers. The secondary effluent is then disinfected by a TrojanUV4000 and then discharged to the New River.

In 2001, the TrojanUV4000 was installed under City’s WWTP Expansion and Modification project. The Trojan UV4000
was an advanced UV disinfection system designed for
large wastewater treatment plants and provided effective disinfection against waterborne pathogens to meet the
effluent discharge requirements. Due to the evolution of UV technology and newer UV wastewater disinfection
systems, Trojan ceased production of the TrojanUV4000 in 2017. As a result, LEE + RO provided engineering service for the design and construction of a new TrojanUVSigna. The TrojanUVSigna was constructed at the same location where the existing TrojanUV4000 is installed. LEE + RO performed the structural modifications and provided the design
of electrical/control system for the new TrojanUVSigna
installation. The new TrojanUVSigna gave the City various benefits including low lamp count and high electrical
efficiency, optimized power consumption, easy UV lamp
change, etc. In this project, LEE + RO provided engineering services including a site investigation, review of existing disinfection and effluent discharge requirements, selection of a TrojanUVSigna model (duty and standby banks) and
designs for electrical system improvements, as well as
necessary civil and structural improvements. In addition to engineering design services, LEE + RO provided bid phase engineering service and construction support services
including office engineering, construction management and inspection services.

Date of Performance:

July 2021 - February 2025
29 29 of 228
SECTION 4

REFERENCES
30 30 of 228
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

Page 12 ends

Construction Manager
Robert Mercado, PE, PACP, QSD/QSP
A. Annual Wastewater Repair and Replacement Archer Street Project (C225108) Jurupa Community Services District
- Length of Tenure: February 2024 - February 2025
- Client Reference: Ashish Marwah, PE, Project Manager, (505)615-9416, [email protected] 11201 Harrel St, Jurupa Valley, CA 91752
B. 2022 Sewer System Rehabilitation Project (C9028B)
Santa Margarita Water District
- Length of Tenure: June 2023 - October 2023
- Client Reference: Michael Marquis, PE, Project Engineer, (949) 433-3880, [email protected] 26111 Antonio Pkwy, Las Flores, CA 92688
C. Beachwood Sewer and Pump Station Project
City of Burbank
- Length of Tenure: October 2014 - February 2020
- Client Reference: Daniel Rynn, Project Manager, City of Burbank, (818) 238-3940, [email protected] 150 N Third Street, Burbank, CA 91502
Resident Engineer
David Grossman, PE
A. Field Inspection Services for Water Treatment Plant Raw Water Pond Liner Replacement City of Brawley
- Length of Tenure: Jan 2024 - June 2024
- Client Reference: Guillermo Sillas, Project Manager, (760) 344-5800 Ext 19, [email protected] 180 S. Western Avenue, 180 S. Western Avenue, Brawley, CA 92227 B. Wastewater Treatment Plant UV Disinfection Facility Upgrade City of Brawley
- Length of Tenure: July 2021 - February 2025
- Client Reference: Guillermo Sillas, Project Manager, (760) 344-5800 Ext 19, [email protected] 180 S. Western Avenue, 180 S. Western Avenue, Brawley, CA 92227 C. Pump Station No. 2 Power Reliability and Surge Protection City of San Diego
- Length of Tenure: January 2019 to present
- Client Reference: Project CM Gregg Degan, Black and Veatch Engineers: (858) 275-5600, [email protected]

4. REFERENCES
31 31 of 228
SECTION 5

FEE ESTIMATE
32 32 of 228
Exhibit 5-1. Fee Proposal
lee-ro.com

Page 14 ends

City of Laguna Beach Public Works Department Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

5. FEE ESTIMATE
Task ID
Labor Category Used for Fee Estimate:E8: Managing Engineer/Project Manager; E7 Electrical Supervising Engineer, E5 Construction Manager/Resident Engineer; E2 Office Engineer; F3 Senior Inspector/Resident Engineer and A1 Admin Assistant Labor Category
Total
Hours
Labor
Cost
Other Direct Costs
(ODCs)
Sub -
Consultant
Costs
TOTAL
FEES
E8 E7 E5 E2 F3 A1
Labor Rates per Hour
Task Description $302 $270 $203 $125 $168 $90
TASK A Non-Optional Services
Task 1 Project Management
Subtask No. 1.1 General Administration, Kick-off Meeting 8 0 8 8 0 8 32 $5,760 $200 $0 $5,960 Subtask No. 1.2 Weekly Meetings (Assume 16 Weekly Online Meetings) and Coordination 0 0 16 32 0 0 48 $7,248 $0 $0 $7,248 Subtask No. 1.3 Billing, Claim Management Meetings, Review Daily and Weekly Reports (Assume 4 Months of Engagement) 4 0 16 8 0 4 32 $5,816 $0 $0 $5,816 Subtotal Task 1 - Project Management 12 0 40 48 0 12 112 $18,824 $200 $0 $19,024 Task 2 Construction Engineering Support
Subtask No. 2.1 Office Engineering Support (RFIs,Submittals & Log Management) + Support As Needed 8 0 32 128 0 0 168 $24,912 $0 $0 $24,912 Subtask No. 2.2 Resident Engineering & Construction Coordination (CO Negotiations, Invoices, Assist City) 16 0 32 32 0 0 80 $15,328 $0 $0 $15,328 Subtask No. 2.3 Manage Correspondence and Document Control 4 0 8 16 0 0 28 $4,832 $0 $0 $4,832 Subtotal Task 2 - Construction Engineeering Support 28 0 72 176 0 0 276 $45,072 $0 $0 $45,072 Task 3 Construction Inspection Services
Subtask No. 3.1 Construction Inspection (80 Work Days @ 8 Hours/Day) - Photograph Site Memory Record (Thumb Drive) (ODC includes mileage and/or per diem) 0 0 8 0 640 40 688 $112,744 $4,000 $0 $116,744 Subtask No. 3.2 Electrical/System Integration Inspection Services 0 32 0 4 0 0 36 $9,140 $600 $0 $9,740 Subtotal Task 3 - Construction Inspection Services 0 32 8 4 640 40 724 $121,884 $4,600 $0 $126,484 Task 4 Special Inspection Services
Subtask No. 4.1 CSI Coating Specialty Inspection 2 0 4 0 0 2 8 $1,596 $0 $9,198 $10,794 Subtotal Task 4 - Special Inspection Services 2 0 4 0 0 2 8 $1,596 $0 $9,198 $10,794 Task 5 Project Closed-out Services
Subtask No. 5.1 Final walk (Punch List) Record Drawings 2 0 12 8 0 0 22 $4,040 $100 $0 $4,140 Subtotal Task 5 - Project Closed-out Services 2 0 12 8 0 0 22 $4,040 $100 $0 $4,140 Subtotal 44 32 136 236 640 54 1142 $191,416.00 $4,900.00 $9,198.00 $205,514.00 Task 6 Contingency
Subtask No. 6.1 Contingency (10%) 5 4 14 24 64 6 117 $19,724 $0 $920 $20,644 Subtotal Task 6 - Contingencies 5 4 14 24 64 6 117 $19,724 $0 $920 $20,644 Not To Exceed Total Fees 49 36 150 260 704 60 1259 $211,140.00 $4,900.00 $10,118.00 $226,158.00 33 33 of 228
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

Page 15 ends

(Effective From November 1, 2024 to October 31, 2025. Billing rates are subject to an annual increase on November 1st of every year.) Exhibit 5-2. Hourly Billing Rate Schedule
PERSONNEL CLASSIFICATION BILLING RATES ($/HOUR)

ENGINEERS
Engineer 8 E8 Managing Engineer $302
Engineer 7 E7 Supervising Engineer $270
Engineer 6 E6 Principal Engineer $239
Engineer 5 E5 Senior Engineer $203
Engineer 4 E4 Engineer $187
Engineer 3 E3 Associate Engineer $168
Engineer 2 E2 Assistant Engineer $125
Engineer 1 E1 Junior Engineer $104

CAD / DESIGNERS
Designer 6 T6 Principal Designer $224
Designer 5 T5 Senior Designer $172
Designer 4 T4 Designer $154
Designer 3 T3 Associate Designer $145
Designer 2 T2 Assistant Designer $114
Designer 1 T1 Junior Designer $99

FIELD PROFESSIONALS
Field Professional 5 F5 Senior Resident Engineer $203
Field Professional 4 F4 Resident Engineer $187
Field Professional 3 F3 Senior Inspector $168
Field Professional 2 F2 Inspector $125
Field Professional 1 F1 Assistant Inspector $104

ADMINISTRATIVE
Administrative 4 A4 Senior Contract Manager $146
Administrative 3 A3 Contract Manager $136
Administrative 2 A2 Senior Word Processor $109
Administrative 1 A1 Word Processor / Admin. Assistant $90 34 34 of 228
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

Page 16 ends

Automobile Mileage IRS Published Rate
In-house Reproduction
$0.08 / sheet (8.5 x 11 Bond B & W)
$0.21 / sheet (8.5 x 11 Bond Color)
$0.16 / sheet (11 x 17 Bond B & W)
$0.52 / sheet (11 x 17 Color)
$1.30 / sheet (24 x 36 Bond)
Mylar Original Drawing $8.32 / sheet (24 x 36 or 22 x 34) Computers & Work Stations No Charge
Sub-consultant Mark-up Sub-consultant Invoice Amount Plus 5% Unless Client Specifies Otherwise
Bulk Reproduction by Outside Printing Firm Invoice amount plus 10% Handling Charge Overnight Mailing, Air Fare, Project-Specific
Software, Equipment Rental, etc. At Cost
(Effective From November 1, 2024 to October 31, 2025)
Exhibit 5-3. Other Direct Costs
35 35 of 228

APPENDIX A

TEAM RESUMES
36 36 of 228
Resume Page 1 lee-ro.com
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Amritendu Maji is a Civil Engineer and Project Manager with over 25 years of progressive experience in the planning, design, construction, and administration of public works projects. He has been responsible for preparing plans and specifications, construction cost estimates, bid documents, and permit applications for pump stations and reservoirs, site development, roadways, water & wastewater conveyance and distribution facilities including pipelines and stormwater and flood control facilities. He has designed pump stations with capacities ranging from 100 gpm to 1,000,000 gpm and larger. He has considerable experience in hydraulics and hydraulic modeling, as well as preparation of feasibility studies and technical reports. He has provided constructability review and QA/QC of technical reports, plans & specifications, construction cost estimates, and other bid documents. He has provided construction administration and support services including construction site visits, conducting progress meetings, review of shop drawings, responding to RFIs, analysis & preparation of change orders, start-up & commissioning and review & approval of contractors’ pay requests and project closeout. He also has considerable experience in the preparation of permits including the Federal Section 404 (Clean Water Act) for work in wetlands, Section 408 (Rivers and Harbors Act) for federally constructed structures like levees and floodwalls, and permits from the State Transportation and Development offices for work in and around State and Federal Highways etc.

EXPERIENCE
Construction Management and Inspection Services for the J. Will Johnson Tanks Roof Repairs Project, Long Beach Water District. Project Director for construction management and inspection services (CM/IS) for the project. The J. Will Johnson Reservoir is located in the City of Compton at 2200 E. University Drive Compton CA, 90220. The reservoir site has twelve potable water tanks.

Project EO-3630 is the rehabilitation of the J. Will Johnson Tanks Roof Repairs Project including installation of new hatches, guardrails recoating, removal and re-installation of cathodic protection system, removal and installation of new screening, removal and installation of new fiberglass or PVC roofing system and rehabilitation of existing reservoir appurtenances. LEE + RO provided full-time inspection from 7 am to 4 pm on weekdays, with occasional weekend hours required.

Based on the City’s water requirements, the Contractor was not able to work on all four tanks simultaneously. Instead, the Contractor took two tanks out of service at a time for the repairs. After the initial two tanks were taken offline for rehabilitation, the tanks were Bac-T tested and with the Engineer’s approval, they were placed back into service and then the second pair of tanks could be repaired. Phasing and coordination were crucial to the success of the project.

Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District Technical Reviewer for the $1.6M project consists of rehabilitation of approximately 17,430 LF of 8-inch diameter sanitary sewer gravity piping, and 60 LF of 6-inch diameter sanitary sewer gravity piping by UV-cured glass reinforced plastic cured-in-place pipe (GRP-CIPP) liner, approximately 270 LF of 8-inch diameter sanitary sewer gravity piping by steamcured felt impregnated resin CIPP liner, 9 spot repairs; 420 sewer lateral reinstatements and 69 top hat sewer lateral seals in various streets in Garden Grove. These projects are subject to the requirements of Housing and Urban Development (HUD) Act of 1968, Section 3 Clause and prepared / followed the guidelines.

LICENSE/CERTIFICATION
Civil Engineer, CA #87036

EDUCATION
MS, Engineering Mechanics,
University of Arizona
MS, Civil Engineering,
University of
Southern Illinois
BS, Civil Engineering,
Jadavpur University

AWARDS/MERITS
UV Disinfection System Reclamation
Project, City of San Diego, APWA
San Diego Section Project of the
Year award in 2021.

Miramar Pump Station
Rehabilitation Project, SDCWA:

APWA Project of the Year 2018
Sewer Pump Station 65 Capacity
Upgrades, City of San Diego: APWA
Project of the Year 2019

PROFESSIONAL AFFILIATIONS
Member, American Society of Civil
Engineers (ASCE)
Member, Society of American
Military Engineers (SAME)

AMRITENDU MAJI, PE

PROJECT DIRECTOR / PRINCIPAL-IN-CHARGE
37 37 of 228
Resume Page 2 lee-ro.com
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

AMRITENDU MAJI, PE

PROJECT DIRECTOR /

PRINCIPAL-IN-CHARGE
Seal Beach Pump Station Replacement, Orange County Sanitation District, California. Project Manager for a new $97 million 34 MGD capacity pump station. The new pump station will be located on the same site as the existing 50-year-old pump station. The site layout is tightly constrained by the Naval Weapons Station Seal Beach and large arterial roads, and the existing pump station must remain operational throughout construction. LEE + RO is providing preliminary design and final design services that include, demolition, civil, mechanical, structural architectural, HVAC, electrical, instrumentation & control system design, site improvements, underground vaults, a new gravity collection sewer and force main segments, odor control, facilities for drainage, paving, landscaping and irrigation, perimeter walls and security, and other utilities. In addition, temporary facilities are required to maintain operation of the pump station during construction. This project had CMU block boundary walls with decorative tiles, decorative wrought iron fence and chain link fence meeting US Navy standards along with multiple gates including automatic rolling and swing vehicular gates along with a number of swing pedestrian gates.

Booster Pump Station 3501 Replacement, Coachella Valley Water District, Desert Hot Springs, CA. Project Manager responsible for the engineering, design, and construction phase support services for this $3.3 million domestic water booster pump station replacement project. The new booster pump station includes four (4) new 200 HP vertical turbine pumps (with cans for two future pumps) with reduced voltage soft starts, instrumentation and controls, a new 1,200A electrical service and utility transformer, a new electrical building with HVAC to house the new main switchboard, ATS, MCC and electrical panels, SCADA panel, a new chemical storage building, a new air compressor for the surge tank, a new 750kW stationary diesel-fueled emergency generator and load bank. The existing pump station must remain online throughout the construction process and will not be demolished until the new booster pump station is commissioned and is fully operational. The existing site includes two above ground steel reservoirs with new fill and drain piping (yard piping) provided for the reservoirs to optimize the site layout and operations and new seismic valves installed at the reservoir connections.

Preliminary Design Report for Fountain Springs and Indian Creek Pump Stations, Los Angeles County Dept. of Public Works. Project Manager preparing a PDR for both the Fountain Springs and Indian Creek Pump Stations (PS) in the City of Diamond Bar. The Fountain Springs PS will consist of demolition of existing pump station; construction of a new pump station including all civil, structural, mechanical, electrical, I&C and an additional wet well to handle 2 hrs of peak wet weather flow; new five (5) - 125 HP pumps, each rated at 3,150 gpm @ 100 ft. TDH; and rehabilitation of the existing dual FM. The Indian Creek PS will consist of demolition of the existing pump station; construction of a new pump station including all civil, structural, mechanical, electrical, I&C and an additional wet well to handle 2 hrs of peak wet weather flow; new two (2) - dual train 350 gpm @163 feet of TDH (total of 325 feet) pumps; installation of new dual 6” diameter forcemain (design will include surge analysis); and design of new access road with better geometrics to allow for easier access by vactor trucks and other maintenance vehicles.

Saddleback Pump Station Auxiliary Pump and Engine Replacement, Moulton Niguel Water District, Mission Viejo. Project Manager for the final design and construction phase engineering services for this $1.5 million domestic water project. The existing vertical turbine auxiliary pump at the Saddleback Pump Station and Reservoir facility is driven by a propane-fueled engine through a right-angle gear drive. This project replaces the pump and engine with a new 4-stage vertical turbine pump capable of delivering 4,740 GPM at 313 ft. TDH, driven by a with 765 HP diesel engine complete with a 1,000-gallon capacity UL 2085 listed above ground diesel storage tank. The work also includes modifications to the existing building, piping and electrical system, including providing a new portable generator connection. Responsibilities also include regulatory agency coordination for permitting by the Orange County Fire Authority for the diesel fuel tank permit and the South Coast Air Quality Management District for the diesel engine permit. Building modifications include a new roof because the existing pump station building roof must be removed to facilitate removal of the existing pump and engine and installation of a new roll-up door. 38 38 of 228
Resume Page 3 lee-ro.com
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

LICENSE/CERTIFICATION
Civil Engineer, CA #C79646
NASSCO PACP, #U-614-06021492
CASQA Certified SWPPP Developer
(QSD) and Practitioner (QSP) #23971

EDUCATION
BS, Civil Engineering,
California State University,
Los Angeles
Robert Mercado has over 30 years of engineering, construction management, and resident engineer/ inspector experience, including the past 14 years with LEE + RO as a project engineer/construction manager/resident engineer. He has successfully completed CM & resident engineering assignments for pipelines and pump station projects for public agencies throughout Southern California including the West Basin Municipal Water District, City of Burbank, City of Long Beach and Santa Clarita Valley Water Agency (formerly Castaic Lake Water Agency). His construction management services experience and responsibilities include construction and schedule coordination, quality control, owner representation, community relations, field documentation, progress payment reviews, facility startups, and permit coordination. He has extensive experience with resolution of construction issues and conflicts, traffic controls, and associated street repaving, and relocation/restoration of utilities and traffic signals.

EXPERIENCE
CIPP Lining of Sanitary Sewer System CIP 18-100, City of Laguna Beach. Robert provided construction management and inspection services for the rehabilitation and replacement of 6-inch, 8-inch, 10-ich diameter and 15-inch diameter vitrified clay pipe sewer mains. Work included 30,480 LF of CIPP rehabilitation, several point repairs, sewer cleaning and disposal, removal of root balls from sewer laterals, as well as pre- and post-construction CCTV inspections. Robert’s responsibilities included ensuring compliance with all noise ordinances, traffic control closures and parking restrictions and enforcement of water quality requirements.

Construction Management & Inspection Services for 2022 Sewer System Rehabilitation Project (C9028B), Santa Margarita Water District. Robert provided construction management and inspection services for the project. Santa Margarita Water District (SMWD) has requested a Professional CMIS group to assist with their Ultraviolet (UV) Cured-in-Place-Pipe (CIPP) Lining Project, which includes the sewer lining of 6-inch to 12-inch sewer pipe of 15-segments to be rehabilitated.

L&S Construction Inc., the awarded Contractor, with their Subcontractor, Sancon Technologies Inc., initially started with lining the first two (2) of the 15-segments with the Grover CIPP lining system but were unsuccessful. The initial two segment developed excessive unacceptable defects during the installation which required a stop production from proceeding with the remaining 13-sements, until further review and inspection was performed. We understand that Sancon has introduced the UV Lining method, as an alternative to the initial CIPP lining system.

Construction Management Services for Torrance and Dominguez Booster Pump Stations and Carson Mall Lateral, West Basin Municipal Water District. Construction Management services and Lead Inspector for the USACOE in the Winter of 2011. He interfaced with West Basin Project Managers, USACOE staff and the City inspectors during construction. The Torrance Booster Pump Station will boost pressures in the recycled water system off the Anza Avenue Recycled Water Lateral. The Dominguez Booster Pump Station will help boost the pressure of recycled water to customers located in the City of Carson. The Carson Mall Lateral project includes about 4,000 linear feet of 12-inch diameter recycled water lateral from the existing 42-inch diameter recycled water main at Broadway and Main Street in. Carson to the proposed Carson Mall development. The CM and inspection services follow the Army Corps requirements. The CM services included specialty inspections and materials testing, community interaction, coordination with the Cities of Torrance and Carson, Southern California Edison, Caltrans and Torrance Unified School District.

ROBERT MERCADO,

PE/PACP/QSD/QSP

PROJECT MANAGER / CONSTRUCTION MANAGER
39 39 of 228
Resume Page 4 lee-ro.com
City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Beachwood / Sparks Sewer Force Main and Pump Station Upgrade Project, City of Burbank.

Robert is provided engineering CM, inspection and office support services during construction for this $10.5 million project. Responsibilities included submittal review, resolution of field construction issues, and public outreach. The project included approximately 12,000 LF of 24-inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 HP pumps, construction of a new valve vault, removal and replacement of valves and appurtenances, recoating the pump station wet well and Upgrading of the electrical and control systems. The project also included construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main. Robert guided the project through construction, startup, testing and O&M phases. He provided post-construction warranty support. The project was completed within budget and on schedule.

Sanitary Sewer Pipe Rehabilitation/Replacement Group 3 Project, Long Beach Water Department.

Robert provided construction inspection services for the rehabilitation and replacement of 21,000 LF of 8-inch, 10-inch, and 12-inch diameter cement sewer mains. Work included CIPP rehabilitation, point repairs, sewer cleaning and disposal, removal of rootballs from sewer laterals, as well as preand post-construction CCTV inspections.

Construction Management and Inspection Services for the Sanitary Sewer Rehabilitation and Replacement Program Project - (SSRRP-3), Long Beach Water Department, City of Long Beach.

Robert provided construction management services for the SSRRP-3 Project which consisted of the rehabilitation lining of approximately 9,256 LF of sewer pipe via Cured-In-Place (CIPP) liner. The work included pre and post CCTV inspections, cleaning and lining of 8-inch and 10-inch pipe, point repairs, removing and replacing sections of existing 8-inch sewer line, restoring existing sewer laterals after repair/lining, root removal, installation of ‘’top hat” repairs, and repair of intruding laterals. Other tasks included overseeing sewer by-passing efforts and ensuring proper outreach and traffic control measures were implemented.

Sewer System Rehabilitation Plan Phase 1, Sewer Main Lining and Spot Repair Projects 1 & 2, Garden Grove Sanitary District. CM Inspection and office support services during construction for this $1.1 million project. Work included daily field inspection and CM services, construction engineering support providing review and recommendations on contractor submittals, RFIs, contractor’s change orders, CCTV review and preparation of record drawings, also direct contact, and coordination with GGSD staff, agencies and the contractor. This project included 3.3 miles of UV-cured reinforced plastic cured-in-place pipe (GRP-CIPP) liner and CCTV, and UV-cured GRP-CIPP top hat lateral seals.

Rio Vista Flow Regulating Station and Valve Modification Project, Castaic Lake Water Agency, Santa Clarita. Construction Manager/Resident Engineer for a $2 million project consisting of replacement of a 72-inch butterfly modulating valve, and installation of new pipes, valves and appurtenances. The work also included removal of a chain link fence and gate, concrete vault, water pipeline, valves, and appurtenances; site clearing and grading; construction of concrete masonry unit walls with access gates, pavement, and vault modifications; installation of new water pipelines, valves and appurtenances; installation of sewer and drain pipelines; electrical work; instrumentation and control work; disinfection work; and startup and testing of the valves. The design was prepared by others and Robert performed design review and validated cost estimate.

Construction Management and Inspection Services for Church Street and Little Third Bypass Sewer Project, EVWD. Robert provided resident engineering and inspection services for sewer capacity improvements located in the City and County of San Bernardino and the City of Highland.

The projects consist of two separate reaches: Reach 1 includes the construction of 900 lineal feet of 12-inch PVC sewer pipe, three (3) new manholes and re-construction of two existing manholes.

Reach 2 includes the construction of 4,400 lineal feet of 15-inch PVC sewer pipe, fifteen (15) new manholes and reconstruction of two existing manholes.

ROBERT MERCADO,

PE/PACP/QSD/QSP

PROJECT MANAGER /

CONSTRUCTION MANAGER
40 40 of 228
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

LICENSE/CERTIFICATION
Civil Engineer, CA # C42190

EDUCATION
BS. Environmental Engineering,
Humboldt State University
David Grossman is a California Registered Civil Engineer with 42 years’ experience specializing in water and wastewater municipal engineering projects. He has provided project and construction management on a wide variety of projects including the following: water system reservoirs, pipelines, pressure regulating facilities and pump stations, sewer system interceptor pipelines, pump stations, force mains and odor control facilities, and wastewater treatment plant upgrades. This included accomplishing project preliminary planning through final design, and extending to construction management, inspection, commissioning coordination and field engineering support. He has performed design plan check QA/QC review on a wide variety of projects. While employed at the City of San Diego, he was on the Water and Sewer Design Guide Committees which developed design guideline publications for new municipal facilities based on best industry practice. Most recently, working at LEE + RO he has provided construction phase engineering support services for several major construction projects. He also has performed QA/QC review of other company design projects. This extensive engineering and operations background on water and sewer system facilities, best industry design practices, and attention to QA/QC detail assures that all project requirements established by client agencies will be carefully managed and implemented.

EXPERIENCE
Field Inspection Services for Brawley Water Treatment Plant (WTP) Raw Water Pond Liner Replacement, City of Brawley, CA. David served as field Inspector for the Brawldy’s Raw Water Pond Liner Replacement project. City of Brawley WTP includes two raw water storage reservoirs and two spent backwash storage reservoirs at the 15 mgd capacity Water Treatment Plant. The reservoirs are of concrete with polypropylene liner. The sloped side wall and polypropylene liner have been deteriorating most noticeably above the water surface and the reservoirs were leaking.

The deterioration appears to be severe at the sloped side walls that are exposed to sunlight. LEE + RO performed condition assessment including evaluation of existing polypropylene liner material and construction, cause of deterioration, and evaluation of liner materials, and determination of the areas of repair or replacement including liner replacement, and repair methods. LEE + RO prepared the design documents for bidding and construction and provided construction inspection of the line installation. Inspection covered coordination between the contactor and the City, inspection of subgrade and surface preparation, and inspection of liner installation including seams, repair, extrusion welding, hot-air welding, cleaning, and testing performed in the field.

Wastewater Treatment Plant UV Disinfection Facility Upgrade Project, City of Brawley, CA. As a filed inspector, David provided engineering service for the design and construction of a new TrojanUVSigna. The TrojanUVSigna was constructed at the same location where the existing TrojanUV4000 is installed. LEE + RO performed the structural modifications and provided the design of electrical/control system for the new TrojanUVSigna installation. The new TrojanUVSigna gave the City various benefits including low lamp count and high electrical efficiency, optimized power consumption, easy UV lamp change, etc. In this project, LEE + RO provided engineering services including a site investigation, review of existing disinfection and effluent discharge requirements, selection of a TrojanUVSigna model (duty and standby banks) and designs for electrical system improvements, as well as necessary civil and structural improvements. In addition to engineering design services, LEE + RO provided bid phase engineering service and construction support services including office engineering, construction management and inspection services.

Pump Station No. 2 Power Reliability and Surge Protection, City of San Diego, CA. Providing construction phase engineering support services for the construction of a $56 million power

DAVID GROSSMAN, PE

RESIDENT ENGINEER
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) generation facility. PS 2 has a pumping capacity of 432 mgd and houses six (6) 2,250 HP electric motor driven pumps and two (2) 2,400 HP engine driven pumps. This project is to replace two engine driven pumps with 2,250 HP motor driven pumps, install two 3,000 kW natural gas engine driven generators (prime power), and two 4,000 kW diesel engine driven emergency generators in an 8,000-sq. ft. and 40 ft. high building. This will provide a total of 14 megawatts of power for the operation of PS 2 pumps and equipment. The new power generation system will also provide protection from damaging hydraulic surge on the force mains. Project challenges included permitting with the San Diego County Air Pollution Control District, power feed arrangement with SDG&E, meeting EPA Class I Reliability requirements, and development of a tall, large building on a very tight and constrained site adjacent to Mission Bay right next to the San Diego Airport.

Mr. Grossman’s construction project responsibilities include: attend construction progress and technical issue resolution meetings, review for acceptance project construction documentation including requests for information, submittals, operations and maintenance manuals, personnel training plans, and facility commissioning plans prepared by the Commissioning Coordinator, perform design of minor construction changes, and provide engineering support for factory demonstration tests, and pre-commissioning and operational readiness testing and reports.

Buena Outfall Force Main Phase III, Buena Sanitation District, CA. Provided construction phase engineering support services for the construction of a $12 million, 4.5-mile-long, 24-inch HDPE gravity sewer and force main. This pipeline discharges to the existing Buena trunk sewer, which then conveys wastewater under Hwy I-5 to the Encina Water Pollution Control Facility in the City of Carlsbad. The project is unique due to the topography along Palomar Airport Road, which required the pipeline to be designed with both gravity and pressure flow sections. The project includes: two vortex drop manholes, active and passive odor control scrubbers (bioreactors), a flow diversion structure, and a jack and bore trenchless segment. The Buena Outfall hydraulically transitions from a pressure force main to a gravity sewer at two points along the 4.5 mile alignment. This project required obtaining multiple agency permits, including Caltrans permits for work in their highway right of way. Mr. Grossman’s construction project responsibilities included:
attend construction progress and technical issue resolution meetings, review for acceptance project construction documentation including requests for information, submittals, operations and maintenance manuals, personnel training plans, and facility commissioning plans prepared by the Commissioning Coordinator, perform design of minor construction changes, and provide engineering support for commissioning testing and reports.

Annual Street Overlay/Rehabilitation 2019-21, City of San Leandro, CA. Provided project and construction Management services for the design and construction of municipal street improvements. These improvements were designed in conformance with the “Caltrans Highway Design Manual”, City of San Leandro municipal design criteria, regional transportation master plan reports for the planning and design of traffic, bus,and bicycle travel lanes, pedestrian crossings, traffic signage, and ROW utility repairs and relocations. Construction management included road bed evaluation and profile repairs.

Hauk Mesa Storage Reservoir and Pipeline Surge Protection, San Diego County Water Authority, CA. Providing construction phase services for the project. San Diego County Water Authority (SDCWA) operates two aqueduct systems to transport water from the north to the south of the county. To allow for emergency storage and balance system flows, this project will install a storage reservoir with flow control facilities at the Hauck Mesa site. The existing tank and appurtenant piping will be demolished and will be replaced by the new 80-foot diameter,

1.1 MG capacity concrete reservoir with a 42-inch gravity drain system. A new underground flow control facility (FCF) will include an electronically actuated and controlled isolation valve and a flow control cone valve. Based on the site conditions, available budget and the SDCWA’s needs, an AWWA D110 Type I pre-stressed Concrete tank was selected as it best met all the conditions.

Mr. Grossman’s construction project responsibilities include: attend construction progress and technical issue resolution meetings, review for acceptance project construction documentation including requests for information, submittals, operations and maintenance manuals, and facility commissioning plans, perform design of minor construction changes, and provide engineering support for commissioning testing and reports.

DAVID GROSSMAN, PE

RESIDENT ENGINEER
42 42 of 228
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

LICENSE/CERTIFICATION
Certified Welding Inspector,
ICC Spray applied fireproofing
California Commercial Building
Inspector I1
AWS, Miami, FL Reinforced
Masonry Inspector, Spray- Applied
Fireproofing Inspector, International
Code Council, Whittier, CA
Concrete, American Concrete
Institute; Long Beach, CA

EDUCATION
Political Science, University of
Southern California; Los Angeles,
CA
Welding, Orange Coast College;
Costa Mesa, CA
Real Estate Brokerage & Continuing
Education, Allied Business Schools;
Laguna Hills, CA
Mr. Raymond Mitchell is a certified structural inspector with over 15 years of experience. He has an extensive background in providing inspection services for shear-wall nailing, reinforced masonry, welding, reinforced concrete, and fireproofing; quality control; reading and interpreting construction documents; troubleshooting; and preparing job status reports. As a certified inspector, Mr. Mitchell has provided observation on various structural components in addition to continuous quality control during all phases of work for airports, pipelines, hospitals, and educational facilities.

EXPERIENCE
California Department of General Services Air Resources Board - Southern California Consolidation Project – Department of General Services. Mr. Mitchell served as a QC Senior Special Inspector for the construction of the Southern California Consolidation Project overseeing daily structural construction activities, including steel framing for all buildings, pipe welding for the HVAC upgrade, elevator construction, Reinforced Grouted Masonry and Fireproofing inspection; interfacing with the contractors, Department of General Services, the Inspector of Residence, additional on-site Special Inspectors, and project architects & engineers; and ultimately assisting with the oversight all close-out punch list items requiring structural inspection.

QA Field Representative II, John Wayne Airport Thomas F. Riley Terminal Building Improvements Project (P202); County of Orange, Airport Operations (Value: $102 million).

Butier’s project management and quality assurance staff are responsible for performing technical and construction oversight services. Construction of the terminal improvements includes architectural improvements; seismic upgrade of Terminal A & B including structural and nonstructural items; electrical infrastructure; heating, ventilation and air-conditioning (HVAC) and mechanical systems; plumbing systems; lighting systems; American with Disabilities Act (ADA) compliance; Information Technology (IT) systems; security and closed circuit television (CCTV) systems; general aesthetics improvements; and fire sprinkler and alarm systems. Construction Oversight Services include providing CM oversight, observation, and coordination with Swinerton Builders and JWA Operations for all equipment and material deliveries, as well as specific job investigations and construction activities. The Butier team is overseeing all structural welding activities with regard to bottom welds in the various welding sequences, as well as top welds.

They are providing CM oversight for construction activities in Zone 14 and are monitoring and coordinating all JWA tenant exploration within the leased spaces and all plumbing, electrical and HVAC rerouting of utilities.

QA Field Representative II, John Wayne Airport Project Management Services (P101) County of Orange Airport Operations - Mr. Mitchell served as the Night Construction Manager, assisting John Wayne Airport’s project management staff during implementation of various capital improvements. Please find below a sample of these CIP projects:
• John Wayne Airport Bob Hope USO Center - Mr. Mitchell provided night project management services for the construction of the Bob Hope USO Center - the County’s first since World War II. The project included the complete renovation and upgrade of an existing unassigned space located in the Airport’s Terminal B, next to the baggage claim area on the Arrivals Level. The Center will service more than 20,000 active military that pass through John Wayne Airport on orders each year. More than 660 square feet of space was transformed

RAYMOND MITCHELL

SPECIALTY INSPECTOR
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) into an amenity center for traveling service men and women and their families. The scope of work consisted of a completely renovated tenant improvement, which included all new mechanical, plumbing, electrical, data, voice, paint, cabinetry, and ceilings. The space also consists of all new appliances, TVs, and furniture. These elements were installed, programmed, and operational prior to the scheduled grand opening, which took place on the eve of Veteran’s Day and the 239th birthday of the Marine Corps. • John Wayne Airport Carpet Replacement - Mr. Mitchell provided night construction oversight and management services for the replacement of the carpet in Terminals A & B, which included removal of the existing carpet and installation of the replacement carpet on a nightly basis. Work areas were evaluated nightly to ensure minimal effect on the Airport’s daily operations.
• John Wayne Airport Terminals A & B Baggage Handling System Upgrade - Mr. Mitchell provided construction oversight and management services for the complete renovation and upgrade of the existing Baggage Handling System, including replacement of the Curb Side and Ticket Counter conveyor lines and all IB carousels. Oversight included hot work, IT work, seismic bracing, protection of personnel and properties during over office work, and system testing.
• Terminal B Information Booth - Mr. Mitchell has served as Construction Manager during the construction of the new information booth in Terminal B including delivery of materials, welding of the steel framing, installation of doors & windows, & installation of finish work.

Special Inspector - Ninyo & Moore, Long Beach City College Design Build Math & Tech Bldg.

V, Department of the State Architect. Mr. Mitchell served as a QA Senior Special Inspector for the construction of the new Math & Tech Building V overseeing daily structural construction activities, including steel framing for both buildings, pipe welding for the HVAC upgrade, elevator construction, and reinforced concrete inspection; interfacing with the Department of the State Architect, the Inspector of Residences, additional site Special Inspectors, and project architects & engineers; and ultimately assisting with the oversight all close-out punch list items requiring structural inspection.

Construction Inspector - Twining. (01/13 – 06/14) Long Beach WRP. Mr. Mitchell served as a QA Construction Inspector for the construction of the new sanitation testing facility overseeing daily structural construction activities, including steel rebar placement, block wall construction and concrete placement.

Special Inspector - Ninyo & Moore, Orange County Sanitation Department, County of Orange, Plant 2. Mr. Mitchell served as a QA Senior Special Inspector for the gas line upgrade/repair project for Plant 2 verifying daily procedures for in-service pipe welding, including digging, removal of (E) piping from service, installation of new piping (conformance to Welding Procedure Specifications & sequencing), and placing new piping into service, interfacing with project managers, inspectors, and County officials.

Special Inspector - Ninyo & Moore, John Wayne Airport AIP Improvement Program, County of Orange, Airport Operations. Mr. Mitchell served as a QA Senior Special Inspector for JWA’s $220 million AIP improvement program overseeing daily structural construction activities; interfacing with County Inspectors, Special Inspectors, other regulatory agencies; working with the QC Senior Manager to ensure the general contractor was in compliance of their contract documents, building code, and project specifications; and assisting with the oversight all close-out punch list items.

Special Inspector - Ninyo & Moore, Poderosa Elementary School, Anaheim Department of the State Architect. Mr. Mitchell served as a QA Senior Special Inspector for the construction of two new classroom buildings & one new multipurpose/kitchen building overseeing daily structural construction activities, including steel framing, block wall construction, fireproofing, and concrete placement; interfacing with the Department of the State Architect, the Inspector of Residence, additional site Special Inspectors, and project architects and engineers; and assisting with the oversight for all close-out punch list items requiring structural inspection.

RAYMOND MITCHELL

SPECIALTY INSPECTOR
44 44 of 228
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

LICENSE/CERTIFICATION
MS Hatch Consulting - Lead
Supervisor and Worker Training,
Lead Awareness Information Course
- 2020
OSHA - 10-Hour OSHA Hazard
Recognition Training for the
Construction Industry Course - 2019
OSHA - 16-Hour Qualified Storm
Water Pollution Prevention Plan
(SWPPP) Practitioner/8-Hour
Qualified SWPPP Developer - 2016
16-hour Qualified SWPPP
Practitioner & 8 hour Qualified
SWPPP Developer - Global
Environmental Network, Inc.

AutoCAD 3D certification
48-Hour Training for QSD/QSP
8- Hour Water Pollution Control
Manager Training Course Per 13-

1.01D(4)(b)
Procore - Project Management
General Contractor

EDUCATION
MS, Construction Planning and
Management, Cal State University,
Fullerton
BS, Civil Engineering, Gujarat
Technological University
Association(s)
American Society of Civil Engineers
(ASCE)
Pooja Mistry, MSC, BS is an accomplished Construction and Civil Project Engineer with over 10 years of experience executing all phases of large-scale commercial construction and civil engineering projects ranging from $1M - $16M. Pooja has served as an Inspector for a variety of projects such as public works, state highway projects with culver, bridge, and drainage, slurry seal, ADA ramp, and gutter construction. In addition, she has assisted with scheduling, change order requests, and budget reviews. Pooja has provided technical guidelines to site engineers via drawings and documents to achieve project objectives while maintaining alignment with applicable environmental issues, government codes and regulations. Pooja has prepared written estimates based on labor, material, equipment, and other expenses. In addition, Pooja has optimized client relationships by executing quality control procedures, strictly adhering to project timelines, and completing RFI’s, lane closures, Stormwater management, and other requests promptly and accurately.

EXPERIENCE
Construction Management and Inspection Services for Alamitos Tank No. 22 Rehabilitation Project, Long Beach Public Utilities Department. Field Inspector providing construction management and resident inspection services when the construction contractor is rehabilitating the Alamitos Tank 22. The construction work includes installation of interior and exterior coating, roof repairs including installation new roof vent, new plates on exiting cathodic protection existing holes, guardrails recoating, removal and re-installation of cathodic protection system, removal and installation of new perimeter screening, removal and installation of exiting piping and installation and reservoir appurtenances necessary to construct and complete the project. LEE + RO will provide construction management and inspection services (CM/IS) for the construction project under the guidance of a single Construction Manager (CM). The CM will be supported by a pool of specialty inspectors to handle peak inspection and specialty inspection needs for the tank’s interior and exterior coating. Most of the CM and general inspection will be handled by one person experienced in handling the CM/IS needs. The team will have additional qualified inspectors on an as needed basis to handle peak and specialty inspection needs. The construction work will be based on a normal single shift operation but occasionally there may be additional working hours and/or weekend work due to specific constraints imposed by unforeseen situations.

Construction Management & Inspection Services for JWJ Reservoir Chemical Dosing System Project (EO-3583), Long Beach Utilities Department. Field Inspector providing construction management and resident inspection services when work consists of improvements to the J. Will Johnson Reservoir chemical dosing including protecting existing facilities in place including 24- inch butterfly valves, air release valves, and chain link security fencing, maintaining influent water service to reservoirs throughout construction (Except as specified for the work at the bypass vault), removal and disposal of existing 7500-gallon steel storage tank, metal canopy, 55-gallon plastic storage containers, and 10’X10’ adjustable canopy, removal and disposal of 24-inch pipe spools and couplings, disconnecting of two existing chemical dosing pumps and associated tubing, demolition of existing asphalt pavement and existing electrical control panel, disconnection switch, and conduit, excavation for new vault, yard piping, and electrical conduit, installation of one subsurface precast concrete vault and restoration of adjacent asphalt pavement, installation of two 24-inch in-line mixers, relocate one 24- inch sleeve valve, installation of 24-inch in-line mixers, relocate one 24-inch sleeve valve, installation of 24-inch butterfly valves, 2” PVC drainage connection around new vault, 3” PVC carrier pipe between new vault and existing vault, two 405-gallon dual wall chemical storage tanks, one scrubber tank, two chemical dosing pumps, and associated instrumentation, one chemical feed pump, chemical sample lines and dosing lines, one pre-engineered metal canopy

POOJA MISTRY, MSC, BS

BACKUP RESIDENT ENGINEER / INSPECTOR
45 45 of 228
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Broadway Pump Station Bypass Sewer, Sunset Beach Sanitary District. Field Inspector providing final design services for the Broadway Pump Station Bypass Sewer project. A project report and preliminary design will be developed for approximately 3,300 LF of 15-inch diameter bypass sewer main alongside Sunset Beach Greenbelt. The Sunset Beach Sanitary District (District) wishes to abandon the existing Broadway Sewer Pumping Station after confirming the feasibility of re-directing influent gravity sewer flows via a new gravity main to connect to existing City of Huntington Beach’s Warner Avenue Gravity Sewer (WAGS). The design services will include an analysis of pipe alignments, materials, construction techniques, permits, and grant application support. The main goals of the Project Report are to be the vehicle used to apply for a grant should the proposed federal infrastructure program afford the opportunity; be used to identify and provide necessary data to permit the project through all local, regional, state, and federal agencies; work with permitting agencies, particularly the City of Huntington Beach and Caltrans to develop alignment alternatives and pick a preferred alignment; assist in the preparation of the necessary CEQA and possibly NEPA action for the project; and, identify funding sources working with District staff to proceed with construction of the project with or without federal grant assistance.

P2S Inc. Project Engineer, Long Beach, CA. (1/2024 - 4/2024) Pooja worked for CSULB Design and Construction Department for their in-house university projects. She assisted Project managers and construction managers with procuring, reviewing, submitting and maintaining submittals, writing RFI’s and CO Logs, assisting with billing and sub requests, and other department duties. Pooja also organized pre-post project meetings and handoff meetings. Pooja reviewed plans and specs and worked on close-out lists. She collaborated with 5 project managers, and 3 cross-functional team members by giving technical support and assistance. She monitored and expedited submittals in accordance with the submittal log and project requirements. She provided direct support for bidding functions and project management.

Lastly, she leveraged construction management systems to perform record-keeping tasks, including retrieving RFIs, composing daily diaries, and maintaining project and submittal logs.

Rhome Profile Construction, Construction Manager, Huntington Beach, CA. (12/2022 - 3/2023)
Rhome Profile Construction is a general contractor working on residential and commercial construction projects on city and federal projects. Pooja worked on both residential and commercial construction projects in the Long Beach, Huntington Beach area & Orange County.

She was responsible for baseline schedules, monitoring the progress of construction activities and initiating corrective action. She prepared project budgets, actively monitored project costs and implemented cost controls and cost forecasting of projects. Pooja managed consultant and contractor contracts, change orders and invoicing along with other staff.

Dream Builder Construction, Corp, Construction Engineer, Placentia, CA. (9/2016 – 10/2022)
Dream builder is a general contractor working on California Transportation Projects. Pooja worked with cross-functional team members and subcontractors on California transportation projects, including public works, state highways, Culver, Bridge, ADA Ramp, Slurry Seal, Gutter, and drainage projects ranging from $1M - $16M. Pooja performed site testing during storms and rain events, and estimated and finalized total project costs. She continuously monitored project statuses and organized all project phases and schedules to meet the required deadlines. Pooja supervised each project from start to completion, preparing and distributing submittals ensuring strict adherence to each project’s allotted budgets. She provided technical guidelines to site engineers via drawings and documents to achieve project objectives while maintaining alignment with applicable environmental issues, government codes and regulations.

She maintained strong relationships with 15-20 Subcontractors and Resident Engineers while developing and handling a variety of California Transportation projects. Pooja assisted the Project Coordinator with scheduling, bidding, change order requests, and budget reviews along with organizing site visits and project meetings for the Project Supervisor. In addition, Pooja participated in preparing RFI’s, calendars, schedules, and confirmed deliveries to field staff.

POOJA MISTRY MSC/BS

BACKUP RESIDENT ENGINEER
/ INSPECTOR
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

REGISTRATION
Engineer-In-Training, CA #179758

EDUCATION
BS, Civil Engineering,
California Polytechnic University,
San Luis Obispo
Leandro is a Civil Engineer-in-Training with 5 years’ of experience specializing in water and wastewater projects including pump station, treatment plant, and reservoir projects. Leandro has gained valuable experience working on numerous small to large water and wastewater projects covering planning, design, and construction administration. Leandro regularly coordinates among several disciplines including civil, structural, mechanical, electrical, and instrumentation, which enables him to drive designs efficiently to meet project deadlines. His project experience includes the development of design drawings and specifications, preparation of hydraulic calculations, and developing technical reports. He is also skilled in engineering software including AutoCAD, MicroStation, and Revit. Aside from his design support experience, Leandro provides construction administration support including assistance with RFPs, RFIs, submittals, and change orders.

EXPERIENCE
Engineering Design Services for the Water Main Improvement Project POF-01 (MC-5240), Long Beach Utilities Department (LBUD). Civil Designer for the replacement of around 2,700 linear feet (LF) of various main sizes in the Linden Ave/E 5th St vicinity within the City of Long Beach, California. The project involves replacing mains from alleys into the main streets and includes water services within the project limits. Elm Ave borders the project area to the West, Atlantic Ave to the East, E 3rd St to the South, and E 6th St to the North. As part of this project, LEE + RO will review all existing plans and records to provide recommendations on water main alignments, materials, and equipment. Additionally, LEE + RO will coordinate with utility agencies and property owners, assist with permitting, and submit a complete construction package, including drawings (plan and profile), specifications, and cost estimates. LEE + RO will also provide construction bid support and evaluation services. LEE + RO has already contracted with different subs (Geotech, Potholing, and Traffic control) to deliver this project as per schedule.

Regional Plant No. 1 (RP-1) Flare Replacement Project, Inland Empire Utilities Agency. Civil Designer for the replacement of an existing 13 mmbtu/hr candlestick flare at IEUA’s RP-1. In order to comply with the Clean Air Act, South Coast AQMD has been pursuing aggressive reductions of NOx emissions in the South Coast Air Basin and has proposed new, more stringent limits on NOx and CO emissions for WWTP flares (via proposed SCAQMD Rule 1118.1— NOx limits tighten from 0.060 lbs/mmbtu to 0.025 lbs/mmbtu). To meet these new emissions limits, LEE + RO compared various flare technologies and their suitability for the unique operating conditions at RP-1, which required considerations for phased thermophilic digestion / production of low and high quality biogas, to design a new low emission flare lineup (duty/standby/jockey) that includes up to 39 mmbtu/hr of thermal capacity (duty + jockey) and meets SCAQMD’s strict emissions limits. This project also includes a “Wiggins” gas holder for digester gas storage, equalization and pressure control; iron sponges for H2S removal; and new electrical, instrumentation, and controls equipment, which will be on of the first systems to go live on RP-1’s new SCADA system.

Reservoir Management Systems Replacement, Santa Margarita Water District. Project Designer for the conversion of on-site hypochlorite generation systems and liquid ammonia systems to bulk liquid sodium hypochlorite and ammonia chloramine disinfection systems at two (2) different water reservoir sites in the SMWD service area; (1) 6 MG Talega Zone 1 Reservoir, and (2) 1.3 MG Estado Reservoir. Design for construction of new bulk sodium hypochlorite and ammonium sulfate systems includes all equipment, double-walled chemical storage tanks, pumps, analyzers and controllers, connected piping, valves, electrical and instrumentation. Design includes the construction of an RMS building at the Estado Reservoir facility and construction of a sodium hypochlorite tank farm

LEANDRO WONG, EIT

OFFICE SUPPORT
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) including double-wall storage tank, canopy structure, chemical fill station, etc at both reservoir sites. The design includes all components necessary for complete and operational reservoir management systems. The existing Tank Shark mixer at the Estado Reservoir will be replaced with a new PAX mixer.

FY 2023-24 Concrete Sewer Pipelines Rehabilitation, Project NO. 709-SWR, City of South Gate, California. Civil Designer for the rehabilitation of 7.3 miles of unlined concrete sewer pipelines in South Gate, California. The project encompassed comprehensive preliminary and final engineering services, including the preparation of construction documents, environmental clearance, and utility coordination. Key tasks included performing CCTV pipeline and manhole assessments, analyzing data to develop rehabilitation alternatives, and preparing detailed Plans, Specifications, and Estimates (PS&E) to ensure the project was completed within budget and on schedule.

Chemical Systems Rehabilitation at Plant No. 2, Orange County Sanitation District. Civil Designer for the Orange County Sanitation District’s Plant No. 2 Chemical Systems Rehabilitation project.

The scope of work for this project includes the upgrade of the Sodium Bisulfite Station (SBS) and Anionic Polymer Station (APS) at OC San’s Treatment Plant No. 2. These upgrades are essential to enhance wastewater treatment processes and operational efficiency. The SBS, originally designed for continuous disinfection, now requires modifications due to changing operational needs and currently experiences operational challenges due to chemical crystallization. Similarly, the APS faces issues with outdated electrical and instrumentation equipment, affecting overall performance.

The objective of this project is to address these deficiencies by establishing a reliable chemical dosing system for the SBS and modernizing the outdated equipment at the current APS facility.

The new SBS facility includes two 4,000-gallon FRP tanks, chemical feed pump skid, piping with valves, control panel, recirculation and flushing systems, electrical panels, lighting, flow meters, emergency shower/eyewash stations, and repairs such as containment area concrete recoating, and metal canopy recoating. The improvements at the APS facility include replacement of three polymer mix tank isolating ball valves with pneumatic actuators, replacement of the existing polymer solution RIO panel with a new ABB RIO/Controller, 480V wall-mounted motor starters for existing tank mixers and polymer transfer pumps, along with 480V wall-mounted FCPs equipped with new VFDs for existing Polymer Feed Pumps A, B, C, and S. The design is anticipated to be finished by February 2025, with construction scheduled for completion in June 2027. Leandro’s roles and responsibilities include serving as the lead project engineer for the civil and mechanical design, which includes oversight of the design drawing production and specification editing for these disciplines. Leandro was also responsible for subconsultant coordination with the potholing subconsultant. Leandro attended all OC San coordination meetings and design focus workshops, including monthly progress meetings and prepared agendas and minutes for those meetings.

Radial Gate Refurbishment Project, CRA Replacement Project, Metropolitan. Civil Designer for the preliminary engineering and final design services for refurbishment and replacement of eight large hydraulic radial gates along CRA - Iron Mountain Wasteway, Eagle Wasteway to Reservoir, Eagle Reservoir Spillway, Eagle Sandtrap, Hinds Sandtrap, Coxcomb Wasteway, Rice Wasteway, and Vidal Wasteway. This project enhances water supply reliability of the CRA. The existing gates were installed during the original CRA construction in the late 1930s and have been in operation since the CRA was commissioned into service in 1941. The gate inspection performed in 2003 and 2011 revealed various stages of deterioration. LEE + RO performed field investigation and assessment of the gates and developed a specific refurbishment and rehabilitation of each gate and supporting structures and appurtenances. Total estimated project construction cost is $7 million.

LEANDRO WONG, EIT

OFFICE SUPPORT
48 48 of 228
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Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Michael Assadourian has over 30 years of experience in electrical and control systems engineering, design, construction and project management for water and wastewater treatment plants, pump stations, emergency power generation systems, water conveyance facilities, petrochemical plants, and refineries. He has in-depth knowledge of power distribution and lighting systems, both NEMA and IEC standards-based; motor controls and variable frequency drives; coordination with power & utility companies; and SCADA and radio/microwave systems. His work experience includes P&ID development, electrical system condition assessment, ETAP analysis, load flow and short-circuit analysis, and protective device coordination studies. He has extensive experience in retrofitting existing facilities with new power and controls and resolving construction-related problems.

Michael has provided a wide variety of construction support services including equipment & shop drawings review, processing of RFIs, resolving construction issues, and electrical system commissioning and start-up.

EXPERIENCE
Beachwood / Sparks Force Main and Pump Station Upgrade Project, City of Burbank. Michael was the lead electrical inspector during construction for this $10.5 million project. Responsibilities included submittal review, resolution of field construction issues, and public outreach. The project includes approximately 12,000 linear feet of 24-inch HDPE pipe along the Sparks-Chandler alignment, replacement of three dry-pit submersible 150 Hp pumps, construction of a new valve vault, removal and replacement of valves and appurtenances, and recoating the pump station wet well. The project also included construction of new sewer maintenance manholes, air relief valves, blow-off assemblies, and tie-in to the new 24-inch force main.

Fairmont Booster Pump Station Upgrade Construction Support and Special Inspection Services, Yorba Linda Water District. Michael provided Electrical Inspection services for all construction elements of the FBPS Upgrade Project. The Yorba Linda Water District (District) constructed the Fairmont Booster Pump Station (FBPS) Upgrade Project. The project increased the District’s ability to fully utilize groundwater and import water and improve reliability and efficiency of the water system. A new pump station was constructed after demolishing the existing FBPS. The project construction required careful sequencing to maintain uninterrupted FBPS services while the new FBPS was being constructed and commissioned before the existing FBPS could be demolished.

The project included construction of a reinforced concrete masonry unit (CMU) block structure to house eight (8) electrically driven pumps to handle various pressure zones, a disinfection system; a power/controls facility including emergency power, instrumentation/controls, and SCADA system.

Hyperion Secondary Effluent Pumping Station (HSEPS) Expansion Project, Hyperion Treatment Plant (HTP), West Basin Municipal Water District, Carson. Electrical / Instrumentation & Controls Engineer for the $14.7 million capacity expansion project (from 70 to 90 MGD) including a connection of a 60” secondary effluent supply piping to the HTP’s pressurized secondary effluent channel (wet tapping) and the addition of two new 20 MGD pumps (190 feet of TDH), each driven by 800 HP, 4,160V motor and VFD. Work included CFD modeling of the pump intake system to satisfy the Hydraulic Institute’s requirements; construction of a 40-foot deep vertical structure in a tight site for installation of the additional vertical turbine pumps; mitigation of construction impacts at the El Segundo Water Recycling Plant and HTP (minimum shutdown period); connection of 48” pump effluent header to the existing 60-inch Pressure Main in Vista Del Mar; and addition of a 3,000 kW emergency generator with a fuel storage system.

MICHAEL ASSADOURIAN, PE

ELECTRICAL AND I&C ENGINEER

LICENSE/CERTIFICATION
Electrical Engineer, CA #E14390

EDUCATION
MS, Industrial and Systems
Engineering & Management,
University of Southern California
BS, Electrical Engineering,
University of Southern California
49 49 of 228
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City of Laguna Beach Public Works Department
Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Seal Beach Pump Station Replacement, Orange County Sanitation District. Electrical Engineer for the design and construction support services for the new $97 million 34 MGD capacity replacement pump station. The new pump station will be located on the same site as the existing 50-year-old pump station. The site layout is tightly constrained by the Naval Weapons Station Seal Beach and large arterial roads, and the existing pump station must remain operational throughout construction. LEE + RO provided preliminary design and final design services that included civil, mechanical, structural, architectural, HVAC, electrical, instrumentation & control system design, site improvements, underground vaults, a new gravity collection sewer and force main segments, odor control, facilities for drainage, paving, landscaping and irrigation, perimeter walls and security, and other utilities, and also includes demolition of the existing pump station after the new pump station is operational. Temporary facilities are required for operation of the existing pump station during construction. The project is currently in construction.

Pumping Facilities Electrical System Assessment and Well Facility Backup Power Design and Construction Management Project, Ontario Municipal Utilities Company, Ontario. Electrical / Instrumentation & Controls Engineer responsible for the electrical assessment, short circuit & protective device coordination study, and arc flash hazard analysis for 32 City facilities that included 24 groundwater production wells, five booster pump stations/storage facilities, and three sewer lift stations. The studies verified that the protective device coordination was optimized, minimizing arc energy during fault conditions and maximizing system reliability and continuity of operation.

The scope of services also included a backup power evaluation & assessment report for eighteen water well facilities and three booster stations. Michael developed design documents to procure a mobile generator and modify facilities at four sites to enable generator hook-ups to run facilities during power outage conditions.

Miramar Pump Station Rehabilitation and Upgrading Project, San Diego County Water Authority, San Diego. Electrical Engineer during the construction phase of this $4.1 million upgrading of an 80 cfs capacity potable water pump station delivering water from the Miramar Water Treatment Plant to member agencies. The pump station is equipped with two vertical turbine pumps (400 and 800 hp) and one 1,000 hp horizontal split case pump. The project includes replacement of pumps, replacement of existing 2.3 kV electrical equipment with 4.16 kV system, and automatic pump controls, and SCADA integration. Reviewed contractor submittals and RFIs, made site visits and attended construction meetings, and reviewed compliance with NEC and fire code compliance.

MCC and Control Panels Condition Assessment, Elsinore Valley Municipal Water District. Project Manager and Lead Electrical Engineer who provided engineering and field services oversight to conduct condition assessments for the MCCs and Pump Control Panels and subsequently prepare a prioritized list for future Capital Improvement Projects (CIP) to rehabilitate these facilities.

The District operates 129 facilities, including 54 booster stations, 38 lift stations, 27 well sites, 5 recycled water pump stations, 3 wastewater treatment plants, and 2 water treatment plants.

Original construction dates for these facilities range from the early 1970s to 2016, with a few of the older facilities having various rehabilitation improvements projects completed around 2004.

Due to the general age of the equipment, some of the Motor Control Centers (MCCs) and Pump Control Panels have become difficult to maintain since replacement parts are difficult to find and have the potential to impact reliable operations. Mike was responsible for managing the electrical subcontractors providing the field inspections and testing. Mike developed the field inspection checklists for the facilities and also prepared the condition assessment reports that are comprised of the field investigation results, identification of site issues, recommendations for upgrades and repairs, planning level cost estimates for the recommended upgrades, prioritization of recommended improvements, and identification of estimated remaining useful life of the facility upon completion of the improvements.

MICHAEL ASSADOURIAN, PE

ELECTRICAL AND I&C ENGINEER
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Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431)

LICENSE/CERTIFICATION
Civil Engineer, CA #C78939

EDUCATION
MS, Environmental Engineering,
University of Southern California
BS, Environmental Engineering,
Yonsei University, Korea

AWARDS/MERITS
City of San Diego Police
Headquarters CoGen and Chillers
Upgrades, ASCE Award of
Excellence/Merit 2019
Sam Lee has 18 years of diversified civil, sanitary, mechanical and process engineering and design experience with water and wastewater infrastructure engineering projects. His experience includes facility investigation and evaluation, condition assessments, documentation of asbuilt conditions through field verification of existing dimensions, piping and equipment layouts, engineering analysis and design, and construction phase engineering services for wastewater and water treatment plants, force mains and other wastewater and water conveyance and collection systems including booster pump stations and lift stations, emergency generators and other auxiliary equipment. Through a wide variety of water infrastructure engineering projects, Sam has acquired diverse design and inter-discipline coordination skills.

EXPERIENCE
Seal Beach Pumping Station Replacement, Orange County Sanitation District. Mechanical Engineer for the Orange County Sanitation District’s new 34 mgd Seal Beach Pump Station. The new pump station, located adjacent to the Seal Beach Naval Weapons Station, will replace the existing pump station facility, which will be demolished once the new one is up and running and will eliminate the need for the upstream Westside Pump Station in the future. The project includes the completion of the preliminary design and final design phases, including demolition, civil, mechanical, structural, architectural, HVAC, electrical, instrumentation and control systems design.

Turtle Rock Zone 3 Reservoir Chloramine Booster Station, Irvine Ranch Water District. Mechanical Engineer for this Chloramine Booster Station Installation project. The Turtle Rock Zone 3 Reservoir (TR Z3 Res) is located at 13½ Minaret Drive in Irvine and supplies water to the surrounding Turtle Rock neighborhood and the Zone 3 to 4 Pump Station (TR Z4 PS) which serves the uppermost portion of the neighborhood. IRWD has experienced degraded water quality at the TR Z3 Res due to nitrification caused by the loss of chlorine residual, excess free Ammonia and low water supply turnover. Currently, IRWD doses chlorine and Ammonia at the Turtle Rock Zone 1 to 3 Pump Station to reduce nitrification in the system but this process is susceptible to chemical precipitation in the pipe where the chemical is injected and has required multiple replacements of the injection pipe.

This project will install a chloramine booster station at TR Z3 Res similar to chloramine booster stations that are in service at multiple reservoirs throughout IRWD’s potable system to address and avoid the nitrification and in-pipe chemical precipitation issues Sand Canyon Pump Station Pump Station (SCPS) Reliability Upgrades, Santa Clarita Valley Water Agency. Mechanical Engineer for a fatal flaw/reliability analysis and subsequent design of an emergency power generation system. SCPS, built in 2006, has six 900 hp vertical turbine pumps. An in-depth reliability engineering analysis recommended a 1,750 kW standby generator cooled by the product water. The $4.5 million project included architectural, landscaping, structural, mechanical, electrical, plumbing (MEP), security and communications, and civil, paving, and grading design.

Earl Schmidt Intake Pump Station Modifications Project, Santa Clarita Valley Water Agency.

Mechanical Engineer for an evaluation of the causes of the misalignment of one of the large pumps (caused by discharge header settlement) and an analysis of various remedial alternatives.

The subsequent design included the installation special spool fittings to accommodate the misalignment, installation of flexible pipe connectors to accommodate the existing and future pipe settlement, and installation of ball joints in the pump discharge piping before the discharge header connection.

SAM LEE, PE

MECHANICAL ENGINEER
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Old Top of the World Sewer Lift Station Rehabilitation - Phase 1 (CIP NO. C2431) Plant 3A Primary Clarifiers No. 3 and No. 4 Rehabilitation, Moulton Niguel Water District.

Mechanical Engineer for the rehabilitation of primary clarifiers no. 3 and no. 4 at Moulton Niguel Water District’s Wastewater Treatment Plant 3A. Sam conducted a comprehensive site investigation documenting the remedial work that needed to be completed to rehabilitate primary clarifiers no. 3 and no. 4 and return them to service. The design included replacement of the existing and highly corroded carbon steel launders and weirs with new FRP launders and weirs. The scope of services also included the structural rehabilitation of the concrete basins.

PCCP Rehabilitation Valve Storage Building, Metropolitan Water District of Southern California.

Mechanical Engineer responsible for design and bid phase services to construct two (2) preengineered metal buildings (PEMBs) as part of two separate construction phases (i.e., one PEMB construction per each phase) for the storage of valves, actuators, and relevant equipment at Lake Matthews. The sizes of valves range from 48” to 54”. These valves and actuators are shipped and stored in boxes that weigh 20 to 36 tons each. LEE + RO designed the PEMB size to accommodate the valve storage and minimize the duration of the permit approval process by Riverside County Building and Safety Department. Each building is 102’ L x 60’ W and utilizes two (2) 20’ W x 20’ H motorized rollup doors on two shorter walls. The location for the PEMBs is on the north side of the existing Building No. 1 at Lake Matthews.

Various Plant Rehabilitation Projects, Regional Wastewater Treatment Plant, South Orange County Wastewater Authority, Dana Point. Mechanical Engineer for several plant rehabilitation and upgrading project at the 12 MGD Regional Plant. Projects included replacement of six primary scum helical skimmers; electrical upgrades through primary clarifier gallery powering sludge & scum pumps; replacement of polymer storage and metering system; upgrading of waste activated sludge (WAS) DAF thickening system; replacement of aeration basin fine-bubble air diffusers; re-piping of waste gas conveyance system from anaerobic digesters to waste gas burner; improvements to energy building access and ventilation system; replacement of corroded/buried sludge piping throughout the plant; and exterior lighting system improvements.

Wastewater Treatment Facilities Master Plan, City of Calexico. Assistant Project Manager for the WWTP upgrades project to provide the City with an upgrade WWTP with the capacity to treat current and future flow demands, as well as meet any potential regulatory requirements, specifically regarding ammonia concentrations in the effluent. The upgrades to the WWTP consist of a new packaged septage receiving station, improvements to the existing headworks, a new influent metering structure, a new vortex grit removal system, a new influent pump station, three new Biolac aeration basins and appurtenances, new aeration blowers and blower building, two new secondary clarifiers, new RAS, WAS, and Scum Pump Stations, replacement of the existing Calgon UV System with a Trojan UV 4000 System, a new rotary drum sludge thickener facility, conversion of an existing primary clarifier to plant water storage and distribution system, and a new water distribution system and hydrants, a new plant stormwater drainage system, a new electrical buildings and electrical power distribution systems, a new PLC/SCADA systems, new piping for conveyance of wastewater, mixed liquor, secondary effluent, sludges and utility water, and miscellaneous site improvements including paved road for access to main process units.

Holtville Wastewater Treatment Plant Improvements Project, City of Holtville. Project Engineer for an $11 million project to upgrade the existing 0.85 mgd secondary treatment plant consisting of headworks, two primary clarifiers, a trickling filter, three secondary clarifiers, three continuous upflow DynaSand filtration units, UV disinfection, aerobic sludge digesters, and sludge drying beds. The upgraded plant includes a new headworks with a septage receiving facility, new grit removal, a new Biolac activated sludge basin with two integral secondary clarifiers and aeration blowers, mechanical sludge dewatering and drying beds, a new operations/laboratory building, and a new MCC building. The existing plant’s electrical system was a 220V system, which was upgraded to 480V with a new substation fed by Imperial Irrigation District (IID).

SAM LEE, PE

MECHANICAL ENGINEER
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STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
12 SUBJECT: AWARD OF TASK ORDER FOR THE DESIGN OF DOWNTOWN ACTION PLAN

IMPROVEMENTS (OCEAN AVENUE)
RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager to award a task order to KOA Corporation in the amount of $304,555, for final design of the Downtown Action Plan Improvements (Ocean Avenue);

2. Authorize the City Manager to approve project-related expenses and change orders for additional design-related services that may be required in an amount not to exceed $30,000; and

3. Find that the recommended action does not constitute a “project” within the meaning of the California Environmental Quality Act (”CEQA”), or in the alternative that the recommended action is exempt from CEQA pursuant to CEQA Guidelines Section 15301.

Appropriation: $0 Fund: N/A
Submitted By: Mark McAvoy Approved: David A Kiff
Mark McAvoy, Director of Public
Works & Utilities
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report recommends that the City Council award a task order to KOA Corporation (KOA) in the amount of $304,555 for the final engineering design of the Downtown Action Plan Improvements (Ocean Avenue and Beach Street). The design phase includes topographic survey, construction drawings, specifications, and the engineer’s estimates for street, sidewalk, and landscaping improvements on Ocean Avenue between Forest Avenue and South Coast Highway, and Beach Street between Ocean Avenue and Broadway Street.

The design is anticipated to be complete within six months, followed by construction bidding in an effort to begin construction of improvements before the end of 2026.

Design engineering costs are estimated at $304,555, which is within the approved budget of $1,500,000.

Landscape architecture design including planting, decorative pavements and fencing, and irrigation improvements are not included in this scope of work. Final project costs will be determined after completion of a construction bidding process; staff will return to City Council to award a construction contract in 2026 to begin construction.

DISCUSSION
The Downtown Action Plan was initiated by the City Council in 2019 to evaluate existing conditions and develop a plan to improve the downtown infrastructure. Although the plan was not adopted, it provided recommendations for hardscape and landscape designs, street lighting, public art, sidewalk improvements, and inspection of existing trees. Taking into account improvements identified in the draft Downtown Action 1 of 242

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Plan, SWA Group prepared conceptual exhibits (Attachment 1) for the Ocean Avenue streetscape in March 2025 which serves as the basis for further design development of the Ocean Avenue and Beach Street corridors. These improvements include curb bump-outs for traffic calming and enhanced pedestrian safety, a widened sidewalk along Beach Street, and landscaping recommendations. The conceptual designs will require additional evaluation and final engineered designs for street, drainage, sidewalk, landscaping, and irrigation improvements. SWA has an existing task order to provide Design Development for this project.

Staff solicited proposals from KOA, Mark Thomas, and Transtech who are all on the City’s On-Call Consultant list. Historically, because of the vetting process done by the City to create and place vendors on the on-call consultant list, the City has relied upon this On-Call Consultant List to award task orders to vendors with demonstrated quality and price for the various services.

KOA previously completed traffic studies and engineering design services for the Coast Highway Intersection Improvements constructed in 2020. Part of their work included an initial study to convert Ocean Avenue to a one-way street. Due to KOA’s prior familiarity with downtown projects, staff recommends that City Council award a task order to KOA to provide design engineering services which include:
• Utility coordination and topographic survey
• Preparation of a Water Quality Management Plan
• Encroachment permitting with Caltrans
• Final engineered drawings, specifications, and cost estimates The final design for the project will take approximately six months. It will then be advertised for construction and contracts will be awarded to begin construction in the fourth quarter of 2026. It is recommended that a final design task order be awarded to KOA in the amount of $304,555. Although KOA is on the City’s approved On-Call Consultant list, task orders exceeding $75,000 must be approved by the City Council. In addition to the task order amount, it is recommended to authorize the City Manager to approve change orders for additional design-related services that may be required in an amount not-toexceed $30,000.

FINANCIAL ANALYSIS
There is an available budget of $1,500,000 for Downtown Action Plan improvements. No additional appropriation is requested.

ENVIRONMENTAL ANALYSIS
The recommended action consists of organizational or administrative activities of the City that will not result in a direct or indirect physical change in the environment and therefore does not constitute a “project” within the meaning of the California Environmental Quality Act (“CEQA”). (Public Resources Code Section 21065; State CEQA Guidelines, Section 15378(b)(5).) The award of a task order for design services for certain improvements along and near Ocean Avenue are for design services only and any future actual improvements will be subject to independent environmental review under CEQA at the time entitlements for those improvements are applied for. Further, the recommend action consists of the creation of government funding mechanisms or other government fiscal activities, which do not involve any 2 of 242

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commitment to any specific project which may result in a potentially significant physical impact on the environment and therefore does not constitute a “project” within the meaning of the CEQA. (Public Resources Code Section 21065; State CEQA Guidelines, Section 15378(b)(4).) Approving the funding for design services only, which may or may not result in an application for improvements that will be subject to independent environmental review in the future is a fiscal activity that does not involve any commitment to any specific project.

In the alternative, the recommended action is exempt under the California Environmental Quality Act under CEQA Guidelines Section 15301 because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. Here, the recommended action meets the exemption because the design work involves renovation of public structures with no expansion of use. The project will be presented to the Planning Commission for Design Review and Coastal Development Permit approval in the first quarter of 2026. The work is categorically exempt under State of California Environmental Quality Act Section 15301, for the maintenance of existing sidewalk facilities and minor alterations to existing structures.

ATTACHMENTS

1. SWA Conceptual Plan – Ocean Avenue (Pg. 4)

2. KOA Corporation Proposal (Pgs. 5-14)
Report Prepared By: Coordinated With:

Alpha Santos-Guinto, Project Manager Pierre Sawaya, Capital Program Manager Thomas Perez, City Engineer
Patrick Donegan, Assistant City Attorney
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Attachment 1
4 Ocean Avenue & Beach Street Improvement Project Page 1 City of Laguna Beach X00025881_R1
333 S Anita Drive, Suite 800, Orange, CA 92868
O: (714) 923-6273 | F: (323) 260-4705 | www.koacorp.com

MONTEREY PARK ORANGE ONTARIO SAN DIEGO
September 5, 2025
Alpha Santos-Guinto
Public Works and Utilities Department
City of Laguna Beach
479 Ocean Avenue
Laguna Beach, CA 92651
Subject: Engineering Design Proposal for Ocean Avenue and Beach Street Improvement Project Dear Alpha:

KOA Corporation (KOA) is pleased to submit the enclosed proposal to provide engineering services for Ocean Avenue and Beach Street Improvement Project in the City of Laguna Beach. The engineering services include feasibility evaluation of the concept plan prepared by SWA and the preparation of construction plans, specifications, and cost estimates. The scope of work is provided below for your review, followed by a fee estimate. Let us know if you have any questions or comments regarding this letter proposal.

PROJECT UNDERSTANDING
The project corridor includes Ocean Avenue between Forest Ave and Pacific Coast Highway (PCH) and Beach Street between Ocean Avenue and Broadway Street, both located in the heart of the City’s downtown area. The purpose of the project is to improve safety for all roadway uses and conversion of Ocean Avenue into a one-way street (southbound), contingent upon the traffic evaluation to be conducted by KOA Corporation (a separate proposal was submitted for the traffic evaluation). Ocean Avenue and Beach Street serve as important local connectors for vehicles, pedestrians, and bicyclists, while also supporting adjacent commercial, recreational, and visitor-serving uses. The exhibit below highlights the proposed improvements included in our scope of work.

Attachment 2
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Our scope of work includes the following improvements:

Ocean Avenue & PCH
• Extend the existing northwest corner curb extension ~50 feet northerly • Curb extension on the northeast corner extending into Ocean Avenue only • Traffic signal modification
Ocean Avenue & Beach Street
• Curb extension on the northwest, southwest, and southeast corners Ocean Avenue mid-block bet. Beach Street and Forest Avenue • Curb extensions on the east and west sides of the roadway Ocean Avenue & Forest Avenue
• Curb extension on the southeast corner
Ocean Avenue bet. PCH & Forest Avenue
• One-way street southbound conversion
• Restriping of roadway including high-visibility crosswalks and parallel / angled parking stalls • Up to 10 “minor bump outs” to create traffic calming and landscaping opportunities Beach Street between Broadway Street and Ocean Avenue
• Widen northside sidewalk to a 12-foot width
• Restriping of roadway
Beach Street and Broadway Street
• Traffic signal modification
Exclusions:
• Landscaping and irrigation will be designed by others. • Parking lot improvements are excluded from the scope of work. • Decorative crosswalks will be designed by others.

SCOPE OF WORK
TASK 1 – PROJECT MANAGEMENT
Our Project Management services will include, but not be limited to:
• Attend a virtual kick-off meeting with the City Project Manager and key staff to review the project deliverables and the City’s requirements.
• Attend up to three (3) additional virtual project meetings at the 30%, 60% and 100% design stages. • Maintain communication with the City’s Project Manager throughout the duration of the project including design package status, meeting agendas and minutes, schedule updates, action items, etc. • Coordinate with the City’s Project Manager to resolve project related issues in a timely manner. Potential complex issues will be brought to the attention of the City’s Project Manager as soon as possible. • Management of sub-consultants.
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Task 1 Deliverables:
 Agenda and minutes for each meeting
 Monthly invoices and progress reports
TASK 2 – PRELIMINARY ENGINEERING

RECORDS RESEARCH
KOA will work with the City to obtain record drawings and documents relevant to the work site. Record drawings and documents can include, but are not limited to existing improvement plans, SWA Group concept plans, topographic maps, centerline ties, corner records, as-built plans, utility plans, etc. We will send our request for record drawings and documents through the City’s Project Manager.

UTILITY RESEARCH, NOTIFICATIONS, AND MAPPING
KOA will obtain a list from the City of utility companies known to own and operate facilities in the City of Laguna Beach.

KOA will send an email with our standard utility response form, and a map of the project site to all relevant utility companies. We will request information from them including record drawings of their facilities, prior rights information, and any planned upgrades expected in the future. Utility responses will be logged and information regarding existing facilities will be shown on our plans. In some cases, the utility owner may require a request presented on City letterhead.

We will coordinate these situations, if needed, with the City’s Project Manager. KOA will provide the City’s Project Manager with a utility response list and maps/data received when all utility companies have responded. KOA will compile all asbuilts received from the utility agencies and develop a utility base map that will be referenced in the project plans.

TOPOGRAPHIC SURVEY
Our subconsultant, KDM will perform research, obtaining record maps and pertinent data from the City of Laguna Beach and Orange County. Record centerline and right-of-way (R/W) lines will be established and included in base topographic files.

Topographic field surveys will consist of R/W to R/W (back-of-walk to back-of-walk) where accessible, cross-sections at 25’ intervals with additional sections at grade breaks, and the beginning and end of curb returns at intersecting streets.

Sections will include sidewalks, top-of-curb, flowline, lip, grade breaks, crowns and striping. Detailed surveys of existing handicap ramps will also be performed to allow determination of compliance with current ADA standards. Improvements, including but not limited to, utility structures, driveway approaches, sidewalks, trees over 6”, mailboxes, walls and fences will be located within the apparent right-of-way. Base mapping will be compiled at 1" =20 scale with 1-foot interval contours produced.

1. Topographic survey will be conducted in the following areas:
a. Ocean Avenue — From Pacific Coast Highway to Forest Avenue, including handicap ramps at each end and 25-feet beyond the ECR.
b. Beach Street — From Ocean Avenue to Broadway Street, including handicap ramps at each end and 25-feet beyond the ECR.

2. Collect detailed information for existing handicap ramps to verify conformance with ADA standards.

3. Collect standard topographic data within the R/W segments, including all hardscape features and surface indications of utilities, such as pull boxes and manholes. Catch Basins — Manhole rim, local depressions and inverts of catch basins within the topographic limits will be collected. The size and type of pipes will be noted if able to be determined.

4. Collect 25-foot intervals cross sections R/W to R/W within each of the reaches of street as described above.

Additional sections will be collected as described above. 7 7 of 242
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FIELD REVIEW AND SITE EVALUATION
Upon receipt of the topographic survey and any available as-built records from the City, KOA visit the project site to verify and document existing conditions. We will investigate and verify existing roadway geometry, utility manholes/valves, signing and striping, fire hydrants, etc. We will document our field review with field notes and photos.

BASE PLAN PREPARATION
Upon completion of our field review we will prepare accurate base plans. The base plan will show existing centerlines, curb, gutter, right-of-way, curb ramps, driveways, pavement delineations, pavement markings, roadside signs, traffic signal equipment, pull boxes, utility manholes/valves, and all other information that was documented during our field review.

Task 2 Deliverables:
 Field notes and site photos
 Utility as-built records and agency response list
 Topographic survey
 Base plan.

TASK 3 – 30% CONCEPT DESIGN
KOA will prepare 30% conceptual design plans for the proposed improvements listed in the project understanding. The conceptual design plans will prepared at 1”=20’ scale and will include a horizontal layout of the proposed improvements.

We will prepare one (1) revision of the 30% conceptual design plans.

KOA will prepare and submit a rough order of magnitude of cost estimate at 30% plan level. It will be used as a reference for the City to secure funding for construction.

Task 3 Deliverables:
 30% conceptual design plans
 Draft cost estimate.

TASK 4 – 60% SUBMITTAL
Upon the City’s approval of the 30% design plans we will move forward with preparing the 60% submittal package. We are anticipating the package to include the following:

Description Approx. No. of Sheets
Title Sheet 1
General & Construction Notes & Details 1
Street Improvement Plans (20-scale) 4
Cub Extension Details (5-scale) 5
Signing & Striping Plan (20-scale) 2
Traffic Signal Plans (20-scale) 2
Worksite Traffic Control Plan (40-scale) 1
TOTAL 16
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STREET IMPROVEMENT PLANS

CURB EXTENSION DETAILS
KOA will prepare curb extension detail plans to accommodate eight (8) curb extensions along Ocean Avenue. The plans will be prepared at 1”=5’ scale and will include a detailed horizontal layout showing existing/proposed roadway improvements, right-of-way, centerline, utility manholes/valves/boxes, underground utilities, construction notes, applicable construction details, elevations, and grades. Vertical profiles are excluded from our scope of work.

OCEAN AVENUE MINOR BUMP OUTS
KOA will prepare street improvement plans along Ocean Avenue for installation of ten (10) minor bump outs to create additional traffic calming and landscaping opportunities. The street improvement plans will be prepared at 1”=20’ scale and will include a detailed horizontal layout showing existing/proposed roadway improvements, right-of-way, centerline, utility manholes/valves/boxes, underground utilities, construction notes, applicable construction details, elevations, and grades. Vertical profiles are excluded from our scope of work. Note: We have assumed that the minor bump outs will be constructed up to the edge of the existing gutter and the existing curb/gutter/flow line will be protected in place.

BEACH STREET SIDEWALK WIDENING
KOA will prepare street improvement plans along Beach Street between Broadway Street and Ocean Avenue to accommodate the widening of the northside sidewalk to a 12-foot width. Our plans will be prepared at 1”=20’ scale and will include a detailed horizontal layout showing existing and proposed roadway improvements, vertical profiles, right-ofway, centerline, utility manholes/valves/boxes, underground utilities, construction notes, and applicable construction details. Roadway cross sections are excluded from our scope of work.

SIGNING AND STRIPING PLANS
KOA will prepare signing and striping plans along Ocean Avenue and Beach Street to accommodate the proposed improvements. The signing and striping plans will be prepared at a scale of 1”=20’ and will show centerlines, existing/proposed street improvements, existing/proposed pavement delineations, pavement markings and roadside signs.

TRAFFIC SIGNAL PLANS
KOA will prepare traffic signal modification plans at the intersections of Ocean Avenue / PCH and Beach Street / Broadway Street. The traffic signal plans will be prepared at 1”=20’ scale and will show existing and proposed street improvements, centerlines, right-of-way lines, utilities of record, proposed removal and installation of signal equipment, recommended signal phasing, and vehicle detection system. The drawing will include all notes, schedules, and other features required by the City to complete the traffic signal plan. Note: During the 30% design stage we will evaluate whether a traffic signal modification plan will be required to accommodate the proposed improvements.

CATCH BASIN MODIFICATION PLANS
Based on our preliminary review of the site, the proposed improvements may impact up to four (4) existing catch basins and may require relocation. All four (4) catch basins are City owned. The area is also within the 100-year FEMA Flood Plain. CWE will conduct a brief hydrologic analysis to verify whether the existing catch basins are sized to handle the runoff generated from the existing drainage areas. No hydraulic analysis is proposed. The design plans will include plan and profile sheets for the catch basin modifications. It is anticipated that the slopes of the existing connector pipes will stay the same and therefore no hydraulic impacts are anticipated. Erosion control plans will also be included with CWE’s submittal.
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SPECIFICATIONS
KOA will prepare the technical specifications using the City templates, Standard Specifications for Public Works Construction (SSPWC) and Caltrans Standard Specifications.

COST ESTIMATES
KOA will prepare and submit a cost estimate with each plan submittal to the Client. KOA will apply market construction costs for each bid item to the quantities measured using a combination of available sources including Caltrans published data, recent bid prices from other local projects, and any other data provided for our use. We will update the cost estimates based on the refinement of the quantities throughout the project.

Task 4 Deliverables:
 60% plans, specifications and cost estimates.

TASK 5 – 100% (FINAL) SUBMITTAL
KOA will review the City’s 100% submittal package comments and coordinate any remaining issues with the City. We will revise the plans accordingly and submit the final, signed plans, specifications, and cost estimates to the City for approval.

Task 5 Deliverables:
 Final, signed plans, specifications and cost estimates.

TASK 6 – WQMP
We are anticipating the work impact area will be greater than 10,000 square feet. We understand that the City of Laguna Beach will need a Preliminary WQMP (P-WQMP) and a Final WQMP (F-WQMP) for the project. The City falls within the South Orange County MS4 Permit area. A P-WQMP may need to be developed at the 30% design plan level, and updated to the F-WQMP which will require submittal along with the 60% design plan level. This will develop details of meeting the MS4 permit as stated in the TGD for South Orange County. Additionally, we have budgeted for up to one (1) meeting under this task.

Task 6 Deliverables:
 Preliminary and Final WQMP
OPTIONAL TASK 7 – CALTRANS ENCROACHMENT PERMIT
KOA will prepare and process the Caltrans encroachment permit for the proposed work at the intersection of Ocean Avenue and PCH. We will coordinate with the City’s project manager for the required documents and signatures needed for permit processing. We will submit the following as part of the first submittal package:
• Authorization Letter signed by the City authorizing Lochner’s project manager to submit the application package on behalf of the City.
• Standard Encroachment Permit Application (DOT TR-0100) • Project plans including required worksite traffic control plans After the Encroachment Permit package has been accepted Caltrans for review, we will submit up to three (3) additional submittals for Encroachment Permit approval. We will attend up to two (2) virtual coordination meetings with the City and/or Caltrans. We have assumed the City will be responsible for renewing and maintaining the Caltrans Encroachment Permit after approval.
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WORKSITE TRAFFIC CONTROL PLANS
KOA will prepare two (2) stages of worksite traffic control plans along PCH as part of the Caltrans Encroachment Permit submittal. The worksite traffic control plans will be designed to 1) close the westbound #2 vehicular travel lane and 2) close the eastbound #2 vehicular travel lane to accommodate the proposed street improvements at the intersection of Ocean Avenue and PCH.

The worksite traffic control plans will be prepared at 1”=40’ scale and will show existing and proposed pavement delineation, markings, construction area signing and will include barricades, temporary striping, temporary construction fences, k-rails and other construction traffic control devices to safely route traffic around the construction zone. Our plans will be prepared to satisfy the City of Laguna Beach and Caltrans design standards and requirements and will conform to the California Manual on Uniform Traffic Control Devices (CA MUTCD).

Task 7 Deliverables:
 Approved Caltrans Encroachment Permit

ADDITIONAL ASSUMPTIONS AND EXCLUSTIONS
We have assumed the following for this project:
• The design of intersection safety lighting will not be required. • Utility potholing is excluded from the scope of work. • Geotechnical investigation and preparation of a geotechnical report is excluded from our scope of work. • Catch basins and connector pipes that connect to Caltrans storm drain are assumed to be under City purview and will not require Caltrans review.
• Design of bioretention planting and any irrigation to be completed by others • No FEMA analysis will be completed as part of this work. • All fees will be paid by the City.
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FEE ESTIMATE
KOA will perform the work specified in the base scope above based on the time and materials fee not to exceed $283,721.00 as shown below:

KOA will perform the work specified in the optional scope above based on the time and materials fee not to exceed $20,834.00 as shown below:

The budget is based upon the work scope and level of effort presented above and includes the cost of all related technical and administrative services. The work scope is considered complete upon submittal of a final document by KOA. Any additional services requested after study submittal will be considered as extra work and those fees will be negotiated prior to start of work and secured in writing.

STAFFING
Kevin Manilla, PE will be the Project Manager and the person to contact regarding the status of this project. He can be reached at (909) 230-7208 or via email at [email protected]. KOA reserves the right to change the assigned staffing on this project if necessary.

Caltrans Encroachment Permit 8 24 32 $6,520.00 $6,520.00 Worksite Traffic Control (2 stages) 4 2 8 84 98 $14,314.00 $14,314.00 SUBTOTAL 4 10 32 84 130 $20,834.00 $20,834.00
TOTAL OPTIONAL SERVICES 4 10 32 84 130 $20,834.00 $20,834.00 TASK 7: CALTRANS ENCROACHMENT PERMIT

OPTIONAL SERVICES
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OPINION OF PROBABLE PROJECT COST AND CONSTRUCTION COST
Since KOA has no control over the cost of labor, materials, equipment or services furnished by others, or over the Contractor(s) methods of determining prices, or over competitive bidding or market conditions, KOA’s opinions of probable Project Cost and Construction Cost provided for herein are to be made on the basis of KOA’s experience and qualifications and represent its best judgment as an experienced and qualified professional engineer, familiar with the construction industry; but KOA cannot and does not guarantee that proposals, bids or actual Project or Construction Cost will not vary from opinions of probable cost prepared by KOA. However, KOA represents that it will use reasonable engineering care and judgment commonly exercised by an engineer in the same or similar circumstances in making and transmitting such cost estimates to the Client.

WORK SCHEDULE
Below is a preliminary work schedule:

KOA is not responsible for delays caused by factors beyond KOA’s reasonable control, including but not limited to delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of the Client to furnish timely information or approve or disapprove of the KOA’s services or work product promptly, or delays caused by faulty performance by the Client or by other consultants or contractors of any level. When such delays beyond KOA’s reasonable control occur, the Client agrees the KOA is not responsible for damages, nor shall KOA be deemed to be in default of this Agreement. SEPT OCT NOV DEC JAN FEB MAR APR MAY JUNE JULY AUG
Anticipated NTP 9/29/2025
Kick-Off Meeting
Design Submittal Meetings
General Project Management
Records Research
Utility Research Notifications, & Mapping
Topographic Survey
Field Review & Site Evaluation
Base Preparation
30% Design
30% Design Revisions
60% Submittal
100% Submittal
Preliminary WQMP
Final WQMP
KOA Team Tasks
Client Review
TASK 1: PROJECT MANAGEMENT
TASK 2: PRELIMINARY ENGINEERING
TASK 3: 30% DESIGN DESIGN
TASK 4: 60% SUBMITTAL

PRELIMINARY PROJECT SCHEDULE
TASK 5: 100% (FINAL) SUBMITTAL
TASK 6: WQMP
2025 2026
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AUTHORIZATION
A professional service agreement shall be prepared and executed prior to work.

Sincerely,
KOA | A Lochner Company
Giuseppe Canzonieri, PE
Principal | Southern California Design Lead
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STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
13 SUBJECT: AWARD OF CONTRACT FOR DESIGN SERVICES FOR THE COAST HIGHWAY

SIDEWALK GAP CLOSURES TO ACHIEVE COMPLETE STREETS (CARDINAL TO 7TH)
RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager to execute a professional services agreement with Stantec Consulting Services Inc. in the amount of $587,611, to provide design engineering services for the Coast Highway Sidewalk Gap Closures to Achieve Complete Streets (Cardinal to 7th) Project;

2. Authorize the City Manager to approve future project-related expenses and change orders for unforeseen circumstances for an amount not to exceed $70,000.00; and

3. Find that said actions are not projects pursuant to California Environmental Quality Act Guidelines section 15378(b)(4). Further, these actions are statutorily exempt from the California Environmental Quality Act, pursuant to CEQA Guidelines sections 15060(c)(2) and 15262.

Appropriation: $0 Fund: N/A
Submitted By: Mark McAvoy Approved: David A Kiff
Mark McAvoy, Director of Public
Works & Utilities
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report recommends that the City Council award a contract to Stantec Consulting Services Inc. (Stantec) in the amount of $587,611 to provide design engineering services for the Coast Highway Sidewalk Gap Closures (Cardinal to 7th) Project and authorize a $70,000 contingency for unforeseen project expenses.

The project involves installing sidewalks along the east side of South Coast Highway at three key intersections to provide continuous pedestrian access and improved public safety. The proposed improvements will require coordination with property owners for permanent easements and temporary construction easements. The design services will include comprehensive engineering, environmental clearance, right-of-way services, utility coordination, public outreach, and preparation of plans, specifications, and estimates to create a bid-ready construction package.

The recommended contract award follows a competitive Request for Proposals (RFP) process. Stantec was the sole respondent and was selected based on qualifications, project approach, and value. 1 of 304

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DISCUSSION
Project Background:

The City of Laguna Beach is committed to creating complete streets that provide safe and accessible transportation options for all users, including pedestrians, cyclists, and motorists. South Coast Highway serves as a critical transportation corridor through the community, connecting residential areas with the downtown core and beach access points.

Safety and Accessibility Challenges:

Currently, there are gaps in pedestrian infrastructure along the east side of South Coast Highway at the intersections with Cardinal Drive, West Street, and 5th Avenue. These gaps force pedestrians to walk in the roadway or cross the highway multiple times, creating safety hazards and limiting accessibility for residents and visitors. The lack of continuous sidewalk infrastructure is particularly challenging for mobilityimpaired individuals, families with children, and elderly residents.

Federal Grant Funding:

The City applied for federal funding in 2023 and was notified in June 2024 of the award of $5,000,000 through the 2023 Orange County Complete Streets Program for construction of sidewalk gap closures along the east side of South Coast Highway at the intersections with West Street, 5th Avenue, and Cardinal Drive.

These federal construction funds require completion of design engineering services that conform to federal requirements. The proposed design phase will be funded through local funds.

Procurement and RFP Process:

On August 7, 2025, a request for proposals (RFP) for design engineering services was published on the City's public procurement system, PlanetBids, inviting qualified consulting firms to provide comprehensive design services for the Coast Highway Sidewalk Gap Closures project. The RFP had a proposal due date of August 27, 2025, and yielded one proposal from a qualified firm.

Consultant Selection and Qualifications:

Stantec’s team possesses the skills and experience necessary to execute the project successfully. They have prepared similar transportation design projects for public agencies and demonstrated an in-depth understanding of federal project requirements and complete streets design principles.

Stantec's proposal of $587, 611 represents fair and reasonable compensation for the comprehensive scope of work required. Their schedule is responsive to the City's needs and aligns with the federal funding timeline requiring completion of the design phase by February 2027.

Proposed Scope of Work:

Stantec's scope includes: project management and coordination; utility coordination; preliminary engineering including environmental clearance (CEQA/NEPA); right-of-way engineering services; topographic survey and field assessments; plans, specifications, and estimates at 60%, 90%, and 100% completion levels; Caltrans Local Assistance Procedures Manual (LAPM) forms for Plans, Specifications and Estimates (PS&E) certification and E-76 construction authorization; bidding and construction support; and preparation of record drawings.
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Staff is confident the scope of work represents a valuable investment for the preparation of comprehensive and reliable design documents that will enable successful construction of these critical pedestrian safety improvements.

Staff Recommendation
Therefore, staff recommends that a professional services agreement be awarded to Stantec Consulting Services Inc. in the amount of $587,611 (Attachment 1). It is also recommended that the City Council authorize the City Manager to approve project-related expenses for unforeseen circumstances or additional optional services in an amount not-to-exceed $70,000.

Summary if Project Milestones:

Date Milestone
2023 City applies for Orange County Complete Streets Program funding June 2024 Federal construction grant of $5,000,000 awarded August 7, 2025 Requests for Proposals (RFP) released via Plant Bids August 27, 2025 One proposal received from Stantec Consulting Services Inc.

September 23, 2035 Council consideration of contract award

FINANCIAL ANALYSIS
The total cost for the design phase of the Coast Highway Sidewalk Gap Closures Project is $657,611. This includes a proposed contract with Stantec Consulting Services Inc. in the amount of $587,611 and a contingency of $70,000 to cover unforeseen conditions or optional services.

Cost Component Amount
Professional Services Agreement $587,611
Contingency for Unforeseen Costs $70,000
Total Design Phase Cost $657,611
The design phase is fully budgeted within the FY 2025–26 Capital Improvement Program. No additional appropriation is required at this time.

ENVIRONMENTAL ANALYSIS
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The recommended action is exempt from environmental review pursuant to CEQA because they are not "projects" as defined in CEQA Guidelines section 15378(b)(4), which provides that a project for purposes of CEQA does not include "[t]he creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment." Here, the execution of a professional services agreement for design engineering services does not bind the City to any future construction project and any construction project will be subject to its own independent environmental review as part of the design consultant's scope of work. Moreover, if the recommended action is a "project" under CEQA, then it is exempt pursuant to CEQA Guidelines sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15262 (feasibility or planning studies for possible future actions which the agency, board, or commission has not approved, adopted, or funded). The design services will include preparation of environmental documentation (CEQA and NEPA) that will evaluate the construction project's environmental impacts at the appropriate time.

ATTACHMENTS

1. Professional Services Agreement with Attached Scope and Fee (Pgs. 4-61) Report Prepared By: Coordinated With:

Frank Lopez, Assistant City Engineer Thomas Perez, City Engineer 4 of 304
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CITY OF LAGUNA BEACH

PROFESSIONAL SERVICES AGREEMENT

COAST HIGHWAY SIDEWALK GAP CLOSURES TO ACHIEVE
COMPLETE STREETS (CARDINAL TO 7TH) PROJECT

1. PARTIES AND DATE.

This Agreement #__________ is made and entered into this _____ day of ________, 2025, by and between the City of Laguna Beach, a municipal corporation organized under the laws of the State of California with its principal place of business at 505 Forest Avenue, Laguna Beach, California 92651 ("City") and Stantec Consulting Services Inc., a New York Corporation, with its principal place of business at 410 17TH Street, Suite 1400, Denver, Colorado 80202 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

2.1 Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional services required by the City on the terms and conditions set forth in this Agreement.

Consultant represents that it is experienced in providing design engineering services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2 Project.

City desires to engage Consultant to render such professional services for the Coast Highway Sidewalk Gap Closures to Achieve Complete Streets (Cardinal to 7th) project ("Project") as set forth in this Agreement.

3. TERMS.

3.1 Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional design engineering services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

Attachment 1
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3.1.2 Term. The term of this Agreement shall be twenty-four (24) months from the date of final execution, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Services.

3.2 Compensation.

3.2.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed Five Hundred Eighty Seven Thousand Six Hundred Eleven and No Cents ($587,611.00) without written approval of the City Council or City Manager, as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.2.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice.

City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein. Payment shall not constitute acceptance of any Services completed by Consultant. The making of final payment shall not constitute a waiver of any claims by the City for any reason whatsoever.

3.2.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.2.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement.

Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3 Responsibilities of Consultant.

3.3.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee.

Any personnel performing the Services on behalf of Consultant shall not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultants officers, employees or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. 5 6 of 304
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Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.3.2 Schedule of Services. Consultant shall perform the Services in a prompt and timely manner and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services expeditiously. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.3.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

3.3.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. The key personnel for performance of this Agreement are as follows: Dan Hayes, PE, Assistant Project Manager; Sherry Weinmeier, PE, Project Manager.

3.3.5 City's Representative. The City hereby designates Frank A. Lopez, Assistant City Engineer, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Services or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Services or change the Consultant's total compensation subject to the provisions contained in this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.3.6 Consultant's Representative. Consultant hereby designates Sherry Weinmeier, PE, Project Manager, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.3.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.3.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of 6 7 of 304
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California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its subconsultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re-employed to perform any of the Services or to work on the Project.

3.3.9 Period of Performance.

3.3.9.1 Consultant shall perform and complete all Services under this Agreement within the term set forth in Section 3.1.2 above (“Performance Time”). Consultant shall also perform the Services in strict accordance with any completion schedule or Project milestones described in Exhibits “A” or “B” attached hereto, or which may be separately agreed upon in writing by the City and Consultant (“Performance Milestones”). Consultant agrees that if the Services are not completed within the aforementioned Performance Time and/or pursuant to any such Performance Milestones developed pursuant to provisions of this Agreement, it is understood, acknowledged and agreed that the City will suffer damage.

3.3.9.2 Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the non-performing Party. For purposes of this Agreement, such circumstances include a Force Majeure Event. A Force Majeure Event shall mean an event that materially affects a Party’s performance and is one or more of the following: (1) Acts of God or other natural disasters; (2) terrorism or other acts of a public enemy; (3) orders of governmental authorities (including, without limitation, unreasonable and unforeseeable delay in the issuance of permits or approvals by governmental authorities that are required for the services); (4) strikes and other organized labor action occurring at the site and the effects thereof on the services, only to the extent such strikes and other organized labor action are beyond the control of Consultant and its subcontractors, and to the extent the effects thereof cannot be avoided by use of replacement workers; and (5) pandemics, epidemics or quarantine restrictions. For purposes of this section, “orders of governmental authorities,” includes ordinances, emergency proclamations and orders, rules to protect the public health, welfare and safety, and other actions of a public agency applicable to the services and Agreement.

3.3.9.3 Should a Force Majeure Event occur, the non-performing Party shall, within a reasonable time of being prevented from performing, give written notice to the other Party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Force Majeure Events and/or delays, regardless of the Party responsible for the delay, shall not entitle Consultant to any additional compensation.

Notwithstanding the foregoing in this section, the City may still terminate this Agreement in accordance with the termination provisions of this Agreement. 7 8 of 304
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3.3.10 Laws and Regulations; Employee/Labor Certification.

3.3.10.1 Compliance with Laws. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for the City to terminate the Agreement for cause.

3.3.10.2 Employment Eligibility; Consultant. Consultant certifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time and shall require all subconsultants and sub-subconsultants to comply with the same. Consultant certifies that it has not committed a violation of any such law within the five (5) years immediately preceding the date of execution of this Agreement, and shall not violate any such law at any time during the term of the Agreement.

3.3.10.3 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.3.10.4 Air Quality. To the extent applicable, Consultant must fully comply with all applicable laws, rules and regulations in furnishing or using equipment and/or providing services, including, but not limited to, emissions limits and permitting requirements imposed by the South Coast Air Quality Management District (SCAQMD) and/or California Air Resources Board (CARB). Consultant shall indemnify City against any fines or penalties imposed by SCAQMD, CARB, or any other governmental or regulatory agency for violations of applicable laws, rules and/or regulations by Consultant, its subconsultants, or others for whom Consultant is responsible under its indemnity obligations provided for in this Agreement.

3.3.10.5 Water Quality Management and Compliance. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges. City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in this Section, or any other relevant water quality law, regulation, or policy.
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3.3.10.6 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed.

3.3.11 Insurance.

3.3.11.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section. Failure to provide and maintain all required insurance shall be grounds for the City to terminate this Agreement for cause.

3.3.11.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.
(A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 00 01, or the exact equivalent, with limits of not less than $2,000,000 per occurrence and no less than $4,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); (3) products/completed operations liability; or (4) containing any other exclusion(s) contrary to the terms or purposes of this Agreement. (B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 00 01 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $2,000,000 combined limit for each occurrence. (C) Workers' Compensation: Workers' Compensation
Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease. (D) Professional Liability (Errors & Omissions Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $2,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement 9 10 of 304
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and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least five (5) years from termination or expiration of this Agreement.

3.3.11.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability: (1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability: (1) Additional Insured: The City, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by the Vendor or for which the Vendor is responsible. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
(C) Professional Liability (Errors & Omissions): (1) Cancellation:

Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) This insurance shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(D) Workers' Compensation: (1) Cancellation: Required
insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

3.3.11.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
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3.3.11.5 Waiver of Subrogation. All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

3.3.11.6 Deductibles and Self-Insured Retentions. Any deductible or selfinsured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

3.3.11.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

3.3.11.8 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

3.3.11.9 Enforcement of Agreement Provisions (non estoppel).

Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

3.3.11.10 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. The insurance obligations under this Agreement shall be: (1) all the insurance coverage and/or limits carried by or available to the Consultant; or (2) the minimum insurance coverage requirements and/or limits shown in this Agreement; whichever is greater. Any insurance proceeds in excess of or broader than the minimum required coverage and/or minimum required limits, which are applicable to a given loss, shall be available to the City. No representation is made that the 11 12 of 304
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minimum insurance requirements of this Agreement are sufficient to cover the obligations of the Consultant under this Agreement.

3.3.11.11 Additional Insurance Provisions
(A) If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this Agreement, then said policies shall be “following form” of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this Agreement, including, but not limited to, the additional insured and primary & non-contributory insurance requirements stated herein. No insurance policies maintained by the City, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant’s primary and excess liability policies are exhausted.
(B) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(C) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(D) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration of the Project. (E) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
(F) The limits set forth herein shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
(G) Consultant shall report to the City, in addition to Consultant’s insurer, any and all insurance claims submitted by Consultant in connection with the Services under this Agreement.

3.3.11.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these 12 13 of 304
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Insurance Requirements, including adding the City, its officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

3.4 Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration/DIR Compliance. If the Services are being performed on a public works project of over $25,000 when the project is for construction, alteration, demolition, installation, or repair work, or a public works project of over $15,000 when the project is for maintenance work, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants.

3.4.3 Compliance Monitoring. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Consultant’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Any stop orders issued by the DIR against Consultant or any subconsultant that affect Consultant’s performance of services, including any delay, shall be Consultant’s sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Consultant caused delay and shall not be compensable by the City. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claim or liability arising out of stop orders issued by the DIR against Consultant or any subconsultant.
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3.4.4 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5 Termination of Agreement.

3.5.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those Services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause. The rights and remedies of the City provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this Agreement.

3.5.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6 Indemnification.

3.6.1 To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and expenses except such loss or damage caused by the sole negligence or willful misconduct of the City. Consultant's obligation to indemnify shall survive expiration or termination of this Agreement and shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
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3.6.2 If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.7 General Provisions.

3.7.1 Accounting Records. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.7.2 Independent Contractors and Subcontracting.

3.7.2.1 Use of Consultants. Consultant is aware of statutory and case law regarding classification of workers as independent contractors, including California Labor Code Section 2750.3 and Dynamex Operations West, Inc. v. Superior Court, 4 Cal. 5th 903 (2018). To ensure that Consultant is in compliance with the California Labor Code, Consultant shall only utilize its employees to provide the Services. Consultant may not provide the services through any independent contractor, subcontractor or subconsultant (“Subcontractor(s)”) unless approved by the City as set forth in Section 3.7.2.2 below. Consultant represents and warrants that all personnel who perform the Services on Consultant’s behalf are Consultant’s employees, and that Consultant complies with all applicable laws, rules and regulations governing its employees, including, but not limited to, the California Labor Code, Unemployment Insurance Code and all applicable Industrial Welfare Commission Wage Orders.

3.7.2.2 Prior Approval Required. Consultant shall not use any Subcontractor to provide the Services, or any portion of the work required by this Agreement, without prior written approval of City. In the event that City authorizes Consultant to use a Subcontractor, Consultant shall enter into a written agreement with the Subcontractor, which must include all provisions of the Agreement, including a restriction on the Subcontractor’s use of further independent contractors, subcontractors or subconsultants without the City’s prior written consent.

3.7.3 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine, CA 92618-5310
ATTN: Sherry Weinmeier, PE, Project Manager
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City: City of Laguna Beach
505 Forest Avenue
Laguna Beach CA 92651
ATTN: Frank A. Lopez, Assistant City Engineer
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.7.4 Ownership of Materials and Confidentiality.

3.7.4.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). All Documents & Data shall be and remain the property of City, and shall not be used in whole or in substantial part by Consultant on other projects without the City’s express written permission. Within thirty (30) days following the completion, suspension, abandonment or termination of this Agreement, Consultant shall provide to City reproducible copies of all Documents & Data, in a form and amount required by City. City reserves the right to select the method of document reproduction and to establish where the reproduction will be accomplished. The reproduction expense shall be borne by City at the actual cost of duplication. In the event of a dispute regarding the amount of compensation to which the Consultant is entitled under the termination provisions of this Agreement, Consultant shall provide all Documents & Data to City upon payment of the undisputed amount. Consultant shall have no right to retain or fail to provide to City any such documents pending resolution of the dispute. In addition, Consultant shall retain copies of all Documents & Data on file for a minimum of fifteen (15) years following completion of the Project, and shall make copies available to City upon the payment of actual reasonable duplication costs. Before destroying the Documents & Data following this retention period, Consultant shall make a reasonable effort to notify City and provide City with the opportunity to obtain the documents.

3.7.4.2 Subconsultants. Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or its subconsultants, or those provided to Consultant by the City.

3.7.4.3 Right to Use. City shall not be limited in any way in its use or reuse of the Documents and Data or any part of them at any time for purposes of this Project or another project, provided that any such use not within the purposes intended by this Agreement or on a project other than this Project without employing the services of Consultant shall be at City’s sole risk. If City uses or reuses the Documents & Data on any project other than this Project, it shall remove the Consultant’s seal from the Documents & Data and indemnify and hold harmless 16 17 of 304
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Consultant and its officers, directors, agents and employees from claims arising out of the negligent use or re-use of the Documents & Data on such other project. Consultant shall be responsible and liable for its Documents & Data, pursuant to the terms of this Agreement, only with respect to the condition of the Documents & Data at the time they are provided to the City upon completion, suspension, abandonment or termination. Consultant shall not be responsible or liable for any revisions to the Documents & Data made by any party other than Consultant, a party for whom the Consultant is legally responsible or liable, or anyone approved by the Consultant.

3.7.4.4 Indemnification. Consultant shall defend, indemnify and hold the City, its directors, officials, officers, employees, volunteers and agents free and harmless, pursuant to the indemnification provisions of this Agreement, for any alleged infringement of any patent, copyright, trade secret, trade name, trademark, or any other proprietary right of any person or entity in consequence of the use on the Project by City of the Documents & Data, including any method, process, product, or concept specified or depicted.

3.7.4.5 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.7.4.6 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information.

Consultant shall have five (5) working days after receipt of the release notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of an objection notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non-appealable order by a court of competent jurisdiction requires that City release such information.

3.7.5 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement. 17 18 of 304
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3.7.6 Entire Agreement. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements.

3.7.7 Attorneys’ Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorneys’ fees and all costs of such action.

3.7.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County. In addition to any and all contract requirements pertaining to notices of and requests for compensation or payment for extra work, disputed work, claims and/or changed conditions, Consultant must comply with the claim procedures set forth in Government Code sections 900 et seq. prior to filing any lawsuit against the City. Such Government Code claims and any subsequent lawsuit based upon the Government Code claims shall be limited to those matters that remain unresolved after all procedures pertaining to extra work, disputed work, claims, and/or changed conditions have been followed by Consultant. If no such Government Code claim is submitted, or if any prerequisite contractual requirements are not otherwise satisfied as specified herein, Consultant shall be barred from bringing and maintaining a valid lawsuit against the City.

3.7.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.7.10 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.7.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.7.12 Assignment or Transfer. Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination.

Consultant shall not subcontract any portion of the Services required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

3.7.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
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3.7.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.7.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.7.16 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.7.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.7.18 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subconsultants to file, a Statement of Economic Interest with the City’s Filing Officer as required under state law in the performance of the Services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.7.19 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.7.20 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7.21 Survival. All rights and obligations hereunder that by their nature are to continue after any expiration or termination of this Agreement, including, but not limited to, the indemnification obligations, shall survive any such expiration or termination.

SIGNATURES ON NEXT PAGE
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-17- PROFESSIONAL SERVICES AGREEMENT

SIGNATURE PAGE TO PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF LAGUNA BEACH AND
STANTEC CONSULTING SERVICE, INC.

IN WITNESS WHEREOF, each of the Parties has caused this Agreement to be executed on the day and year first above written.

CITY OF LAGUNA BEACH STANTEC CONSULTING SERVICES, INC.
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
By:

Its:

Printed Name:

By:

Its:

Printed Name:

Approved By:

Dave Kiff
City Manager
Approved as to Form:
_____________________________________
City Attorney
Attested By:

City Clerk
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Exhibit “B”-1 PROFESSIONAL SERVICES AGREEMENT
EXHIBIT "A"

SCOPE AND SCHEDULE OF SERVICES
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CITY OF LAGUNA BEACH

PROPOSAL FOR DESIGN ENGINEERING SERVICES FOR

COAST HIGHWAY SIDEWALK GAP CLOSURES TO ACHIEVE
COMPLETE STREETS PROJECT (CARDINAL TO 7TH)
September 10, 2025
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Stantec Consulting Services Inc.
38 Technology Drive, Suite 200
Irvine CA 92618-5310
Frank Lopez, Assistant City Engineer
Public Works Department
City of Laguna Beach
505 Forest Avenue
Laguna Beach, CA 92651
Reference: RFP Design Engineering Services for
Coast Highway Sidewalk Gap Closures to Achieve
Complete Streets Project (Cardinal to 7th)
Dear Frank Lopez and the Selection Committee
Stantec is resubmitting our proposal for the Coast Highway Sidewalk Gap Closure Project in response to comments received at the meeting on Thursday, Sep. 4th, 2025. The meeting helped to clarify the City’s coordination efforts with property owners, the expectation of maintenance agreements with Caltrans, and Stantec’s support role at Planning Commission and Public Outreach meetings, and during the Coastal Development Permit process. The City acknowledged the aggressive schedule but reiterated the constraint of the grant funding deadline. We added one (1) new scope item (Drainage Memorandum), but otherwise, we reduced the overall Project scope and base fee by separating three (3) optional tasks (DEER, SWDR, & WPCP). These changes translated to a shorter Project Schedule and a key milestone for Environmental Documents submittal by February ’26. We understand the intent is to show good faith effort, help secure grant funding, and facilitate a request to extend the grant funding deadline. We appreciate this opportunity and hope this revised proposal addresses the comments to your satisfaction.

The City of Laguna Beach is entrusted by its community to deliver safe and more efficient mobility solutions to enhance the quality of life in the City with improved pedestrian routes and enhanced beach access. Our goal as your design consultant will be to maximize our expertise to deliver a design that will meet this goal. On behalf of Stantec Consulting Services Inc. (Stantec), we are pleased to provide you with our proposal. Our team provides:

A proven team of local individuals and firms. We're active members of the communities we serve.

That's why at Stantec, we always design with community in mind. The Stantec community unites more than 34,000 specialists working in over 450 locations. We collaborate across disciplines and industries to make buildings, infrastructure, and resource projects happen. Our work - professional consulting in planning, architecture, and engineering within coastal communities - begins at the intersection of community, creativity, and client relationships.

Your professional service needs will be met with our team's high-quality work, good communications, and effective project management. As a well-established local firm, we have the resources and abilities to provide personalized service on short notice while keeping work on schedule and within budget.

We offer:
• Familiarity with your design and plan preparation standards and provisions • Local knowledge of the area and your review process
• Experience with current regulations for design of ADA-compliant facilities and retaining wall structures
• Experience with design for construction/rehabilitation of structures in marine and coastal environment
• Experience with the Caltrans design development process • Capacity to complete assigned tasks ahead of or on schedule • Proactive identification of critical issues and prompt acceptable resolutions A proven record of local projects. Our team has a proven record of successfully completed projects within and surrounding the City of Laguna Beach. Several are highlighted in Section III of our proposal.

Just a few of these projects include:
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• Cleo Street Beach Access Rehabilitation, Laguna Beach • Moss Street Beach Access Rehabilitation, Laguna Beach • Bluebird Canyon Drive Evacuation Route Widening, Laguna Beach • Laguna Beach Pathway Project, Laguna Beach
• Cress Street Sidewalk, Laguna Beach
• Pacific Vista Soil Nail Wall, Laguna Beach
This revised proposal is based on information provided in the request for proposal, our participation in the concept phase, our site visits and project investigations, and input from the meeting on Sep. 4th as described above. We look forward to continuing our working relationship with the City. If you require any additional information, please feel free to contact Dan Hayes at the number listed below.

Sincerely,
Sherry Weinmeier, PE
Project Manager
Direct: 949.923.6265
Mobile: 949.584.7231
[email protected]
Dan Hayes, PE
Assistant Project Manager
Direct: 949.923.6110
Mobile: 949.279.3440
[email protected]
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Table of Contents
I. Project Understanding..................................................................................................................... 1 Background and Approach..................................................................................................................... 1 Management of Key Project Issues ........................................................................................................ 2 II. Project Team & Key Personnel ....................................................................................................... 8 Project Team Organization..................................................................................................................... 8 Team Organization................................................................................................................................. 9 Resume’s ............................................................................................................................................. 10 III. Relevant Experience .....................................................................................................................15 IV. Methodology and Approach.........................................................................................................18 Methodology......................................................................................................................................... 18 Project Approach.................................................................................................................................. 18 Scope of Services ................................................................................................................................ 20 Task 1. Project Management and Coordination.................................................................................... 20 Task 2. Utility Coordination................................................................................................................... 21 Task 3. Preliminary Engineering........................................................................................................... 21 Task 4 – Final Engineering, PS&E, and Structural Design Report ........................................................ 26 Task 5 – Caltrans LAPM Forms for PSE Certification and E-76 Construction Authorization ................. 29 Task 6 – Bidding and Construction Support.......................................................................................... 31 Task 7 – Prepare Record Drawings (As-Builts) .................................................................................... 31 Exclusions............................................................................................................................................ 31 Accounting Procedures ........................................................................................................................ 32 Project Control Procedures .................................................................................................................. 33 V. Project Schedule............................................................................................................................34

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I. Project Understanding
Background and Approach
The Coast Highway Sidewalk Gap Closure to Achieve Complete Streets Project (Cardinal to 7th) includes three site improvements on the inland side of Coast Highway at the intersections with Cardinal Drive, West Street, and 5th Avenue. These segments of PCH represent isolated areas with restricted public access where adjacent sidewalks are discontinuous. The Project seeks to provide continuous public access by bridging the gaps with new curb and gutter, five foot wide sidewalk improvements, and retaining walls as required. The Project will satisfy ADA requirements, enhance access to nearby beaches, shops, and restaurants, and improve public safety. The Project begins inside Caltrans rightof-way (R/W), crosses into the City’s R/W, requires both permanent R/W acquisition and temporary construction easements from adjacent private property owners, and involves maintenance agreements between the City and Caltrans. Due to the site conditions with on-site access from Coast Highway and steep ascending slopes from the existing edge of pavement, specialized cantilevered soldier pile-type retaining walls with heights less than 15-ft are required. These walls are tailored to top-down construction with temporary shoring integrated into the permanent structure. They require minimal back cut and can be detailed with concrete facings, integral concrete color, and architectural surface texture to complement the adjacent aesthetics, blend in with natural surroundings, or demonstrate the City’s artistic heritage.

We understand the scope of this project is separated into three phases:

1. Preliminary Design – Advance the concept design (performed by Stantec), perform initial studies, data collection, and utility coordination, develop preliminary engineering layout and plans, provide additional exhibits, architectural renderings, and meeting attendance to assist the City in securing grant funding, planning approval, public support, and easements from impacted private property owners.

2. Final Design – Upon approval of the Project preliminary design, Stantec will provide final design engineering and preparation of plans, specifications, and estimates (PS&E) to implement the sidewalk widenings in accordance with City and Caltrans standards, process all technical documents including Caltrans LAPM Forms for PS&E Certification as required to gain E-76 Construction Authorization, including replacement of the ramps, stairs and railing, improve the aesthetics including landscaping, irrigation, minimize maintenance, and improve the safety of pedestrians using the access.

3. Bid Support and Construction Phase – Support the City as needed with attendance at the pre-bid meeting, responses to bidder questions, or assistance with bid review. Provide engineering services during construction including attendance at pre-construction and regular field meetings as requested, respond to request for information (RFIs) and submittals, review change order, and prepare record drawings.

We have experience with numerous similar projects including widenings for highway on-ramps and evacuation routes and recent beach access rehabilitations to improve existing pedestrian access facilities, which often include retaining walls, stairs, deepened foundations, railings, minor grading, drainage, street improvements, safety lighting, integrally colored concrete, and architectural surface treatments. The Stantec team members have local knowledge of the three Project sites, have visited the sites, and have reviewed the available Caltrans APS drawings and estimates as part of the concept phase. Stantec’s experience working on the concept phase to develop the architectural exhibits and palette of the RFP will enable us to quickly engage and efficiently execute the work. 26 27 of 304
Management of Key Project Issues During the concept design phase, Stantec gained a deeper understanding of the key Project issues and started planning solutions to ensure the success of subsequent final designs. We have visited the project site on multiple occasions, noted recent developments, and compared this to the available project data to familiarize ourselves with the existing conditions. This information is summarized on the following pages. The photographs provided show existing conditions at the Coast Highway Gap Closure Project sites. The captions highlight some of the key issues of the project. We have identified the following issues that will need special attention during the preliminary and final design phases. • Design for the Coastal Environment - Our engineering team has experience in designing structures in a corrosive coastal environment. Our structural designers have experience working in similar ocean-close conditions with coastal bluff soils and exposed bedrock, shoring systems, concrete admixtures for chloride protection, epoxy or galvanized rebar, epoxy coatings, anodized aluminum railings, and stainless-steel hardware.
• Design for Ease of Maintenance - Stantec understands that walls with concrete surface texture are both long lasting and provide less canvas for graffiti artists. Our team also had experience with anti-graffiti coatings if desired to expedite maintenance operations. Walls will feature cable railing that disappears into the background while ensuring safe access for inspection, landscaping activities, and gutter cleaning as required.
• Right-of-Way Acquisition – We will provide legals and plats to support the City’s right-of-way acquisition subconsultant, who we assume will provide appraisals. coordinate with property owners, and negotiate right-of-way acquisitions agreements, and prepare all related documentation. • Caltrans Encroachment Permitting – A portion of the new improvements fall within existing Caltrans right-of-way. Therefore, encroachment permits will be required to initially survey the site and provide geotechnical borings, and to construct of the new improvements. We will diligently process the required encroachment permit applications as soon as project development allows. Our proposal assumes that Caltrans will not require a Design Engineering Evaluation Report (DEER) for the proposed improvements, but we identified and provided optional tasks for this work and the supporting studies if required.
• LAPM Forms and RFA (E-76) – As part of this project, we will assist the City in preparation of the Request for Authorization to Proceed with Construction (E-76) package required to receive federal funding from Caltrans. We have experience in supporting agencies in the preparation of the documentation and exhibits required for these packages and will prepare the PS&E in compliance with all federal design standards and regulations. Additionally, our subconsultant partner, Monument, will prepare the right-of-way certification which is required as part of the E-76 package. • Design for Private Property Access – Stantec understands that two walls must include custom detailing to maintain private property owner access. At West Street, the residence at 31522 Coast Highway has a gate, mailbox, and stairs that must be relocated and reconstructed. At 5th Avenue, the residence at 31582 Coast Highway has a decorative river rock stairway and railroad tie retaining wall that must be integrated into the improvements.
• Multiple Stakeholder Coordination - Stantec's team is experienced in coordinating multiple stakeholders, the public and Agencies involved which will benefit the Project. It is critical to the Project that coordination with the following stakeholders takes place early in order to gain successful results:
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Cardinal:

Grated Inlet Conflict
Bump Out & Rock Texture
Mid-Slope Drainpipe Edison Vaults
Utility Coordination
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West St
New Traffic Signal &
Light Conflict
Private Road Access
Edison MH P.I.P
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5th Ave

Existing CF Inlet
Private Access & RR Tie Wall
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- Adjacent Homeowners
- City Residents (Public)
- City of Laguna Beach, Parks and Recreation, Planning Commission - California Coastal Commission
- Caltrans
• Coordination with City Street Light Master Plan – Stantec has been assisted the city with planning and designing a city owned underground fed street light system along Coast Highway throughout the city limits including preparation of a Street Light Master Plan. This plan identifies the addition of three new streetlights within the project limits: two (2) between West Street and Catalina Street, and one (1) south of 5th Avenue. We will coordinate with the city and confirm the status of these potential street light additions and include them in the project design or accommodate them for future installation, as appropriate.
• Traffic Control during Project Implementation - We have prepared traffic control plans for several similar projects along South Coast Highway and are aware of the significant role this critical roadway plays in providing circulation throughout the city. Our goal is to tailor the traffic control to the needs and means of construction while minimizing impacts to public traffic and stakeholders.

Lane closure will typically be limited to weekdays during off-peak hours, and weekend days, if applicable and/or feasible. The project specifications will be closely tied to the plans and clearly identify requirements for lane closure, hours of work, access restrictions, and notifications. We will include the traffic control plans in the Caltrans encroachment permit processing. • Enhanced Aesthetics - A variety of aesthetic treatments for the walls was developed by Stantec based on our recent local project experience and input from the City. The three sites are separated sufficiently that each could feature a different treatment without presenting a visual conflict.

However, we recognize that the Cardinal Drive site is bordered by existing Concrete Masonry Unit (CMU) precision block wall with breeze block cap at one end and inclined shotcrete anchor walls on the other. Whereas the block wall is plain and dated and less visible from Coast Highway, the shotcrete wall features a multi-colored exposed bedrock finish which blends seamlessly into the surrounding landscape. We understand that this location would benefit from a similar faux rock finish, but the same inclination angle and landscaped parkway offset cannot be accommodated.

Stantec has a solution for this location to optimize the aesthetic impact. Likewise, the West Street and 5th Avenue sites will draw from the architectural palette to match adjacent existing buildings and terrain to impart a rustic feel. This might be simple exposed steel piles with treated timber lagging similar to existing installations on West Street and on Coast Highway near 4th Avenue.

Alternatively, Stantec could specify precast concrete panel lagging with integral color and wood grain texture. Regardless, our landscape architects will work with the Stakeholders to address the unique site conditions, beautify the street edge, and maintain the character of each location. • Coordination with City Street Light Master Plan – Stantec has been assisted the city with planning and designing a city owned underground fed street light system along Coast Highway throughout the city limits including preparation of a Street Light Master Plan. This plan identifies the addition of three new streetlights within the project limits: two (2) between West Street and Catalina Street, and one (1) south of 5th Avenue. We will coordinate with the city and confirm the status of these potential street light additions and include them in the project design or accommodate them for future installation, as appropriate.
• Traffic Control during Project Implementation – We have prepared traffic control plans for several similar city projects along South Coast Highway and are aware of the significant role this critical roadway plays in providing circulation throughout the city. Our goal is to tailor the traffic control to the needs and means of construction while minimizing impacts to public traffic and 31 32 of 304
stakeholders. Lane closure will typically be limited to weekdays during off-peak hours, and weekend days, if applicable and/or feasible. The project specifications will be closely tied to the plans and clearly identify requirements for lane closure, hours of work, access restrictions, and notifications.

We will include the traffic control plans in the Caltrans encroachment permit processing. • ADA Access - Stantec’s team of traffic and civil engineers has extensive experience with sidewalk repairs and ADA ramp design. We will analyze the existing field conditions and layout of the path of travel that is in compliance with the latest ADA requirements, protects and conforms to the City’s recent ADA ramp improvements and extends as required to provide continuous access. We understand that sidewalk improvement at Cardinal Drive will extend beyond the northerly end of wall to include a new curb ramp and curb return. Similarly, the sidewalk improvements at West Street will extend beyond the southerly end of wall to terminate at the existing ADA ramp to be protectedin-place at the northwest corner of Catalina Street. Likewise, the sidewalk improvements at 5th Avenue will extend beyond the northerly end of wall, around the existing curb face inlet, and terminate at the existing ADA ramp to be protected-in-place. • Utility Conflicts - Stantec has identified the following new and existing utilities that may impact the scope of work. The civil team will work closely with our surveyors and coordinate with the City and utility companies in the area to research, precisely locate, and resolve all utility conflicts. The goal will be to minimize relocations, as we assume that the City won’t require reimbursement for these. - Recent streetlights installations at Cardinal Drive may require bump outs in the proposed sidewalk with corresponding angle points in the proposed retaining wall layout line at three locations.
- Recent traffic signal replacement with streetlight at the Northeast corner of West Street may require bumping out in the sidewalk with corresponding angle points in the proposed retaining wall layout line.
- Two (2) existing grated inlet(s) must be incorporated into the new curb return at Cardinal Drive.
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II. Project Team & Key Personnel
Project Team Organization
Stantec has assembled a highly qualified team of consultants for this project. Stantec will serve as the primary consultant and will provide overall project management, civil, structural, and traffic engineering, field surveying, landscape architect, environmental documents, alternative analyses, alternative concept exhibits and preparation, zoning submittal package, and quality control. To support Stantec, we have teamed with a specialized sub-consultant, Ninyo & Moore, who will provide geotechnical investigation assistance. Our integrated team structure will provide effective direction, hands-on control, and comprehensive coordination. Staff and team members were chosen based on there their excellence in implementing park and trail improvement projects, their familiarity and experience working with the City and involved agencies, and their ability to commit to this contract. Efficient coordination within our proposed team is facilitated by long-standing relationships between the team members as they have worked together on a number of local projects in a similar capacity.

Sub-Consultant – Ninyo & Moore
Ninyo & Moore, recognized as an ENR Top 500 Design Firm, is a multidisciplinary consulting firm specializing in geotechnical and environmental sciences. With offices across California, Nevada, Arizona, Colorado, Texas, and Utah, the firm serves both public and private sector clients by offering a wide range of services including geotechnical engineering, engineering geology, geophysics, hydrogeology, materials testing, special inspection, contamination assessment, site remediation, hazardous building materials evaluation, industrial hygiene, and occupational safety. Their team comprises highly qualified professionals such as registered engineers, geologists, environmental scientists, and field technicians who are well-versed in current building codes and construction practices. Ninyo & Moore’s geotechnical services encompass everything from subsurface investigations and laboratory testing to complex engineering analyses and design recommendations. Their project portfolio spans diverse sectors including transportation, energy, education, healthcare, military, and infrastructure, demonstrating a strong commitment to technical excellence, responsiveness, and costeffective solutions.

Sub-Consultant – Monument
Monument is more than your typical right-of-way company. Our team is comprised of the best in the industry, most with over 25 years in the business and leaders of some of the largest and most complex projects delivered in the State of California. Monument’s interdisciplinary team is composed of highly experienced project managers, seasoned acquisition agents, relocation experts, and project support specialists, working together with the client to provide solutions at every phase of the project. The Monument team is known in the industry for successfully completing projects on an accelerated schedule.

We accomplish this with early project planning, a clear scope of work, defined project tasks and deliverables, quality control, exceptional performance, and communication with the client and project partners. We know the importance of collaborating with stakeholders to ensure the successful and timely completion of each project. Monument is a project partner, equally invested in the goals and objectives of the project and fully integrated with the project team. 33 34 of 304
Structural/Coastal Engineering
Dan Hayes, PE
Anurag Upadhyay, PE, DBIA
Environmental
Gilberto Ruiz
Team Organization
The following Organizational Chart is a summary of our team's qualifications. Brief resumes that highlight relevant experience and a few of our key staff’s most recent projects related to this work follows the Organizational Chart.

City of Laguna Beach
QA/QC Reviewer
Sherry Weinmeier, PE, LEED BD&C
QA/QC Structures
Rich Campbell, PE
Design Project Manager
Dan Hayes, PE
Landscape/Rendering
Niki Wu, PLA
Katie McNguyen, PLA
Dave Cubberly, PLA, ASLA, LEED AP
Street Improvements &
Utilities Coordination
Jeff Wilkerson, PE
Right-of-Way, Survey and
Mapping
Peter Gambino, PE, PLS
GPSi (Aerial)
Monument (ROW Certs)
Geotechnical
Michael Putt, PG, CEG
(Ninyo & Moore)
Task leads and resumes for each of
the specialty areas are provided
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Resume’s
Dan Hayes
PE
Design Project Manager
28 years of experience
Dan has more than 25 years of civil
engineering experience with extensive
experience in structural analyses and design,
preparation of design plans, specifications and
cost estimates for retaining walls, water
systems, pump stations, channels, and dams
and reservoir facilities. He has been involved
in the structural analysis and design of several
retaining walls, water recharge and flood
control projects in Riverside, San Bernardino,
Orange, and Los Angeles counties.
• Cleo Street Beach Access Rehabilitation |
Laguna Beach, CA | Structural Engineer
• Moss Street Beach Access Rehabilitation |
Laguna Beach, CA | Structural Engineer
• Bluebird Canyon Drive Evacuation Route
Widening | Laguna Beach, CA | Structural
Engineer
• Edgeridge Street and Slope Repair |
Hacienda Heights, CA | Structural
Engineer
• Pacific Vista Slope Stabilization | Laguna
Beach, CA | Structural Engineer
• Queda Way Retaining Wall Replacement
and Drainage Project | Laguna Beach, CA
| Structural Engineer
• Railyards 7th Street Closure Structure
(Floodwall) & Storage Building |
Sacramento, CA | Structural Engineer
Sherry Weinmeier

PE, LEED BD&C
QA/QC Reviewer
40 years of experience
Sherry brings 40 years of civil engineering
design and management service experience
from working on public and private
infrastructure projects. Her design expertise
includes concept design and feasibility studies
through final design services for large-scale
master planned communities and
transformative transportation facilities. Sherry
has led Civil Engineering design projects for
large develop hillside grading, drainage
systems, roadway/highway, and utilities. As a
project manager, Sherry has been responsible
for the budgeting, scheduling, staffing, and
delivery of final plans, specifications, and
estimates as part of Stantec for over 30 years.
• Santa Clara Avenue, Prospect Avenue,
and Yorba Street Drainage and Sidewalk
Improvements | Orange County, CA |
Project Principal
• Irvine Center Drive Pathway Improvements
| Irvine, California | Project Manager
• ADA Curb Ramp Upgrades for North
Ladera Ranch Service Area | Orange
County, CA | Project Principal
• Beach Boulevard Design Development
Plans | Anaheim, CA | Project Manager
• Irvine Business Complex Gap Closure
Study | Irvine, CA | Project Manager
• East Coast Highway and San Miguel Drive
Pavement Rehabilitation Project, Newport
Beach, CA | Project QA/QC
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Jeff Wilkerson
PE
Roadway Task Manager
25 years of experience
Jeff has more than 25 years of civil
engineering experience working for both public
and private clients, with an emphasis on city
and airport transportation projects. He has
been responsible for the project management,
conceptual level design, and delivering final
PS&E for projects with a wide range of size
and scope. Jeff is known for his hands-on
design skills, organizational abilities, and
delivering projects on time and under budget.

Jeff is an expert in AutoCAD and Civil 3D and
leverages this knowledge to create innovative
and efficient solutions to complex engineering
problems.
• Bluebird Canyon Drive Evacuation Route
Widening | Laguna Beach, CA | Senior
Roadway Engineer
• Lampson Avenue Bike Lane Gap Closure
Improvements | Seal Beach, CA | Project
Manager
• Dale Street Complete Streets PS&E |
Buena Park, CA | Project Manager
• Safe Routes to School – Pedestrian
Improvements at Six Schools | Santa
Monica, CA | Technical Advisor
• Newport Boulevard Widening Project |
Newport Beach, CA | Project Manager
Richard Campbell
PE
QA/QC Structures
44 years of experience
Richard is a skilled engineer specializing in
structural, civil, and mechanical disciplines,
with a focus on public works and heavy civil
structures. He is well-versed in Caltrans
procedures for bridge design, retrofit, and
construction, and knowledgeable in AREMA
standards for railroad structures. He has
contributed to all phases of major
infrastructure projects, including concept
development, planning, PS&E preparation,
and construction management. His portfolio
includes ancillary structures such as
retaining walls, sound walls, drainage
systems, pump and lift stations, and
maintenance facilities. Richard is
experienced in both design-bid-build and
design-build delivery methods.
• CAHSRA Madera-to-Merced 30%
Design | Central Valley, CA |
Structural Engineering Manager
• City of Burbank Olive and Magnolia
Bridge Rehabs | Burbank, CA |
Structural Principal QC-QA
• City of Huntington Graham and
Bolsa Bridge Rehabs | Huntington
Beach, CA | Structural Principal QCQA
• LA Metro PL2 & PL3 Subway
Extensions* | Los Angeles, CA |
Structural Project Manager
• LAX Landside Access Modernization
Program* | Los Angeles, CA | Structural
Lead
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Niki Wu
PLA
Landscape Architect
25 years of experience
Niki is a registered landscape architect in
California with over 20 years of experience
spanning diverse projects across the United
States and Asia. Her expansive portfolio
inlucdes public parks and trail systems,
recreation spaces, master-planned
communities, affordable housing
developments, and mixed-ise commercial
projects. With expertise spanning conceptual
design, entitlements, public engagement,
cosntruction documentation, and field
administration, Niki brings a compregensive
and hands-on approach to every project. Her
work is rooted in a deep community
development- designing environments that
foster connection, enhance well-being, and
create a true sense of belonging.
• Memory Lane and Flower Street Bikeway
and Pedestrian Improvement | Santa Ana,
CA | Landscape Architect
• Los Alisos Boulevard / Muirlands
Boulevard Intersection & Parkway
Improvement (FCPP) | Lake Forest, CA |
Landscape Architect
• Baker Ranch Community Park*| Lake
Forest, CA | Landscape Architect
• Playa Vista Link*| Los Angeles, CA |
Landscape Architect
• Knott’s Berry Farm Hotel Renovation* |
Buena Park, CA | Landscape Architect

Peter Gambino

PE, PLS
Survey Manager, Geospatial Services
35 years of experience
For 35 years, Peter has worked in urban
development and public works projects. Over
a decade of his experience was spent with
numerous municipal agencies and public
utilities working both in civil service and as a
consultant. As a civil engineer and land
surveyor, he works with utility partners and
leads tasks pertaining to public ROW,
permitting, and impactful infrastructure
policies. Peter currently works in our
geomatics group supervising field crew
surveying activities as well as office
production work.
• Los Angeles Airport (LAX) Control Stations
| Los Angeles, CA | Lead Surveyor
• Los Angeles Airport (LAX) Roadway and
Utility Enabling Projects | Los Angels, CA |
Project Manager
• Anaheim Utility Undergrounding District
No. 71 | Anaheim, CA | Land Surveyor
• Irvine Center Drive Sidewalks | Irvine, CA |
Land Surveyor
• Dale & Whitaker Complete Streets | Buena
Park, CA | Land Surveyor
• Bristol Street North, Spyglass Hill Road,
and Von Karman Avenue Pavement
Rehabilitation, Newport Beach, CA | Land
Surveyor
• OCPW William R. Mason Regional Park |
Irvine, CA | Project Surveyor
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Anurag Upadhyay

PE, DBIA
Structural Engineer
24 years of experience
Anurag specializes in complex bridge design,
condition inspection, technical risk assessment,
and infrastructure planning. Over the past three
years, he has successfully managed and
delivered six bridge and marine structural
projects for public works and transportation
agencies in Southern California. His expertise
includes structural health monitoring, weigh-inmotion systems, load testing, and vibration monitoring for bridges and marine structures.
• City of Huntington Beach On-call
Design, Bridge Preventive Maintenance
Program: Graham Avenue Bridge
Project | Huntington Beach, CA | Task
Manager and Bridge Lead
• Camp Hess Kramer Site Bridges and
Retaining Walls | City of Malibu, CA |
Structural Task Lead
• City of Burbank On-call Design, F-104D
Starfighter Monument Inspection and
Retrofit Task | Burbank, CA | Task
Manager & Bridge Lead
• City of Burbank, Olive Avenue and
Magnolia Boulevard Pedestrian Safety
Railing and Deck Rehabilitation Project
| Burbank, CA | Project Manager &
Bridge Lead
• Port of Long Beach Risk Management
On-Call Services | Long Beach, CA |
Contract Manager and Risk Manager
• City of San Clemente Frontera Lift
Station Stabilization | San Clemente,
CA | Structural Task Manager

Gilberto Ruiz
Environmental Lead
26 years of experience
Gilberto has 26 years of experience preparing
and managing environmental documentation
required under the National Environmental
Policy Act (NEPA) and California
Environmental Quality Act (CEQA) for various
residential, public works, and transportation
projects. He has managed the preparation of
Initial Studies (ISs), Mitigated Negative
Declarations (MNDs), Environmental
Assessments (EAs), Environmental Impact
Reports (EIRs), and Environmental Impact
Statements (EISs) for both public and private
projects. He is familiar with state and federal
Clean Water Act (CWA) and Endangered
Species Act (ESA) compliance requirements
and has successfully processed permits
under both acts.
• Moss Street Beach Access Rehabilitation |
Laguna Beach, CA | Project Planner
• Bluebird Canyon Drive Evacuation Route
Widening | Laguna Beach, CA | Project
Planner
• Pier B On-Dock Rail Support Facility Project
| Long Beach, CA | Project Manager
• Montebello Hills Specific Plan and EIR |
Montebello, CA | Project Manager
• Pepperdine University Long Range
Development Plan EIR | Malibu, CA |
Deputy Project Manager
• Universal City Master Plan EIR | Los
Angeles, CA | Project Planner
38 39 of 304

Ronald D. Hallum

PG, CEG
Ninyo & Moore
40 years of experience
Mr. Hallum provides geotechnical services
for a variety of projects such as reservoirs,
railroads, highways, hospitals, schools,
pipelines, treatment plants, tunnels,
landslide and fault evaluations, and other
public and private works. Mr. Hallum’s
responsibilities at Ninyo & Moore include
preliminary and final review of findings,
conclusions, recommendations, and project
deliverables; review of current guidelines,
regulations, and technologies; managing
geotechnical and geologic field evaluations;
supervision and training of the geologic
staff; conducting geologic and geologic
hazards evaluations; performing and
reviewing geologic mapping and research;
analyzing field and laboratory data; and
authoring and reviewing geotechnical and
geologic reports
• San Joaquin Hills Freeway (SR 73) |
Orange County, CA | Principal Geologist
• Alameda Street Widening | City of Los
Angeles | Long Beach, CA | Principal
Geologist
• Sidewalk Extension Project |Crawford
Canyon Road and Newport Avenue |
North Tustin, CA | Principal Geologist
• Riverside County Transportation
Department | Pauba Road Widening from
Via Del Monte to Calle Contento |
Temecula, CA | Principal Geologist

Spencer Marcinek
PE, GE
Ninyo & Moore
13 years of experience
As a Principal Engineer for Ninyo & Moore,
Mr. Marcinek reviews data acquisition,
documentation, and dissemination of data
related to all phases of geotechnical
investigations, assists with compiling and
analyzing geotechnical data obtained from
both field and office research, assists with
technical tasks, including geologic ackground
review, data compilation, and cross sectional
analysis for slope stability design projects
and/or repair recommendations, coordinates
and supervises subsurface drilling activities,
conducts investigations of subsurface
conditions, including site reconnaissance,
mapping and logging of exploratory borings
and test pits, coordinates with support staff,
including technical illustrators, field and
laboratory technicians, and word processors,
and prepares correspondence, permit
requests, geotechnical reports and other
documents.
• Sidewalk Extension Project |Crawford
Canyon Road and Newport Avenue |
North Tustin, CA | Project Manager
• La Pata Avenue Gap Closure | Orange
County, CA | Project Engineer
• Lost Hills Road Interchange | Calabasas,
CA | Project Engineer
• Taylor Yard Bikeway and Pedestrian
Bridge | City of Los Angeles, CA | Project
Engineer
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III. Relevant Experience
Moss Street Beach Access
Rehabilitation
Location: Laguna Beach, CA
Project Duration: 2020-2024
Client Name: City of Laguna Beach | Ulises Escalona, Sr. Project Manager | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 497-0792 | [email protected]
Services Provided: Topographic Survey, Geotechnical
Investigation, Civil (Grading & Drainage) Structural Design, Landscape Improvements, Environmental Documentation, PS&E Stantec is provided preliminary and final engineering
services to reconstruct the existing beach access
located at the south end of Moss Street at intersection with Ocean Way, just one block off South Coast
Highway. The Project removed and replaced the
existing curb and gutter, storm drain inlets, sidewalk, stairs, railings, landings, retaining structures and
improve the aesthetics, landscaping, irrigation, and the safety of pedestrians using the access. The project also included installation of a seasonal lifeguard tower.

Design services included topographical mapping, utility research, geotechnical investigation, coastal hazard
study, environmental documentation, and preparation of
conceptual and construction drawings. We also assisted
the City with a community neighbourhood meeting;
processed design plans through the City; obtained
Design Review Board approval; and performed bidding
and construction support.

This project was recognized by ASCE Orange County
with the 2025 Outstanding Structural Engineering
Project Award.

Bluebird Canyon Drive
Evacuation Route Widening
Location: Laguna Beach, CA
Project Duration: 2021-2023
Client Name: City of Laguna Beach | Pierre Sawaya, Project Manager | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 497-0751 | [email protected]
Services Provided: Topographic Survey, Geotechnical
Investigation, Water Quality Documentation, Civil (Roadway & Drainage), Structural Retaining Wall Design, Landscape
Improvements, Environmental Documentation, PS&E
Stantec provided preliminary and final engineering and
construction support services to widen a portion of the north side of Bluebird Canyon Drive, from approximately Rancho Laguna Road westerly about 850 linear feet to
provide an eight-foot-wide roadway shoulder. The
Project improves emergency egress for the surrounding
community and is a key evacuation route for these
residences, as identified in the City’s Wildfire Mitigation and Fire Safety Report.

The widening features a four- to eight-foot-high soldier pile supported retaining wall system. Other
improvements include installation of new storm drain
facilities with water quality filters, guardrail system, landscape improvements and installation of utility
conduits for future use. Design services included
topographical mapping, utility research, geotechnical
investigation, Water quality and environmental
documentations, and preparation of conceptual and
construction drawings
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SGVWC Edgeridge Drive Street
Improvements and Slope
Repair
Location: Los Angeles, CA
Project Duration: 2024-Ongoing
Client Name: San Gabriel Valley Water Company | Ammar Tohmeh, Sr. Project Manager | 11142 Garvey Ave., El Monte, CA 91733 (626) 774-2269 | [email protected]
Services Provided: Alternative Studies, Structural Engineering, Wall Layout and Profiling, Structural PS&E, Bid Support, Construction Support
Stantec provided site visits, type selection reports, wall layouts, structural design and detailing, preparation of plans, specifications, estimates, bidding, and construction support services for 100LF of cantilevered soldier pile retaining wall on Edgeridge Drive in the City of Hacienda Heights, Los Angeles County. The wall is part of an
emergency repair project to stabilize a slope failure,
reconstruct the roadway embankment, and replace the
damaged 12” water line. The project was permitted
through LACDPW and modifies LAC Std Plan 6204 to
satisfy site specific soil parameters and allow retaining heights up to 18-ft. The project includes Tensar geogrid soil reinforcement layers, exposed piles with protective steel coating system, precast concrete panel lagging,
C.I.P. pile cap railing, and Midwest Guard Railing to
increase service life, restore edge protection of the
travelled way, and improve pedestrian safety.

Cleo Street Beach Access
Rehabilitation
Location: Laguna Beach, CA
Project Duration: 2022-Ongoing
Client Name: City of Laguna Beach | Alpha Santos, Project Manager | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 464-6688 | [email protected]
Services Provided: Concept Design, Topographic Survey, Geotechnical Investigation, Civil (Grading & Street Improvements), Structural Design, Landscape Improvements, Environmental Documentation, PS&E, Bid Support, Construction Support
Stantec provided concept, preliminary, and final
engineering services to reconstruct the existing beach
access located at the south end of Cleo Street at
intersection with Ocean Front, just one block off South Coast Highway. The project removes and replaces the
existing curb and gutter, sidewalk, stairs, railings, landings, adds retaining structures and new pedestrian bridge on
deepened foundations, improve the aesthetics,
landscaping, irrigation, and the safety of pedestrians using the access. Design services include topographical
mapping, utility research, geotechnical investigation,
coastal hazard study, coastal hazard evaluation,
environmental documentation, and preparation of
conceptual and construction drawings. We processed
design plans through the City and obtained Design Review Board approval and will provide construction support
starting in September 2025 through March 2026.
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Cress Street Sidewalk
Location: Laguna Beach, CA
Project Duration: 2016-2017
Client Name: City of Laguna Beach | Tom Perez, City Engineer | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 464-6688 | [email protected]
Services Provided: Topographic Survey, Right-of-Way, Civil (Grading & Paving), Drainage, Utilities, Retaining Wall, PS&E
Stantec provided preliminary and final engineering
services to extend an existing sidewalk on the south side of Cress Street in front of Bluebird Park. Project features a cantilevered soldier pile wall to accommodate the sidewalk improvements and allow safe access to a city park. We
surveyed the site and conducted geotechnical
investigation, established street right-of-way (ROW),
obtained existing topography, and located existing utilities that were impacted by proposed improvements. We also
conducted a community outreach/public workshop
meeting; processed design plans through the City; and
obtained Design Review Board approval. Stantec also
designed retaining wall to accommodate sidewalk
improvements to allow safe access to a city park.

Post Construction:

Pacific Vista Soil Nail Wall
Location: Laguna Beach, CA
Project Duration: 2012 - 2014
Client Name: City of Laguna Beach | Tom Perez, City Engineer | 505 Forest Avenue, Laguna Beach, CA 92651
(949) 464-6688 | [email protected]
Services Provided: Topographic Survey, Right-of-Way, Civil (Grading & Paving), Drainage, Utilities, Retaining Wall, PS&E
Our staff designed a soil-nail wall along the slopes that separate Pacific Vista and Gainsborough Drive in the City.

The wall was funded in part by a grant from the Federal Emergency Management Agency and stabilized the
existing slopes that were damaged by cascading
floodwaters from Pacific Vista. The wall varied in height from a minimum of approximately five (5) feet to a
maximum of approximately 25 feet. The wall incorporated natural planter areas for landscape elements and
incorporated a rock-scape facing to mimic the surrounding hillside areas. The wall was configured to provide two onstreet parallel parking stalls.

The completed wall was well received by the community
and received special recognition at a City Council meeting, as well as complements from the surrounding residents.
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IV. Methodology and Approach
Methodology
Stantec will apply its experience in architectural and engineering design and environmental compliance to communicate our recommendations for the development and execution of a successful project. We have worked and continue to work on many projects for the City and will use these existing lines of communication to keep the City informed of project status at all times.

We will use state-of-the art methods to successfully complete this project. These methods include the use of three-dimensional AutoCAD based software (Civil-3D) to model, design, and produce the preliminary and final project plans. Our architects employ modern rendering tools including SketchUp, Photoshop, and Lumion. Our survey team is well versed in the use of Lidar and 3D laser scanning to allow for capture of detailed survey data in traffic congested environments. We have an extensive library of structural design software, in-house spreadsheets, and Mathcad programs as well as sample plans and structural details to expedite the design process.

Project Approach
The key element in the management of the project will be to assign experienced staff who will dedicate their efforts to advance the concept development in an efficient and timely manner, using a comprehensive project work plan and schedule. With this in mind, we have assembled a project team who can fulfill all of these goals. The core Stantec team will be comprised of experienced individuals who will be dedicated to the assignment from start to finish participating in all aspects of the work including, but not limited to, data collection, design surveys and mapping, environmental documents preparation, landscape and irrigation design, utility coordination, preliminary plans and design reports through to final construction drawings, specifications, and estimates, right-of-way acquisition, Caltrans LAPM Forms for PS&E Certification as required to gain E-76 Construction Authorization. Upon completion of the design phase, the same team will support the bidding process and construction phases culminating in record drawings preparation.

Stantec’s approach will be a systematic design process, to include representatives of the City of Laguna Beach in all aspects of the project. A strong team effort will emphasize close communication with the staff and representatives of the City. The project will commence with setting a planning team orientation and coordination meeting with the City’s Project Manager. We will ensure all program elements, issues and needs are addressed. At this meeting, the recommended list of improvements for each gap closure site will be refined and approved.

We will next conduct site analyses and research and do an inventory of existing conditions to provide a thorough site evaluation. In order to understand the environmental factors at the sites, we will consider the biological and cultural resources, regulatory compliance, sustainability, and mitigation of risk, but based on our experience and input from the City we anticipate the Project will be categorically exempt. We understand the project will remove the existing edge of pavement, interfering vegetation, and portions of existing retaining walls as required, construct new retaining walls to allow shoring and excavation of ascending slopes, construct new curb and gutter and sidewalk improvements. At the same time, the Project will protect numerous utilities, restore private residence access, and reconfigure landscaping and irrigation impacted by the work. The work will require a Caltrans Encroachment Permit, public outreach, and Right-of-Way Acquisition services including right-of-way certifications. The Project aims to improve public safety and provide a sustainable resilient pedestrian access solution. In addition to these goals, Stantec will seek to minimize the construction impacts, explore alternative aesthetic treatments to best fit the surrounding area, maximize all Stakeholders’ satisfaction, and facilitate the acquisition process. 43 44 of 304
Our surveyors will perform an accurate topographic survey and our geotechnical engineer will perform a soils investigation and identify resisting soil strata for deepened foundation design. We will coordinate with the City, Caltrans, and utilities to provide any additional as-built plans for the existing roadway and private improvements and prepare an accurate detailed base map with existing grades, utilities and other related site features. This data collection and field studies phase of the work is instrumental in confirming design objectives, identifying constraints, and bringing to light project opportunities for cost savings. Our philosophy at Stantec is to expedite the final design and approval process by collaborating closely with City Project Staff, conducting thorough research, and developing feasible alternatives during the Preliminary Phase.

Our preliminary design effort will incorporate the results of the data collection and field studies, refine the wall alignments and profiles determined during the concept phase, identify both design and construction alternatives that may be employed to reduce project costs, and minimize conflicts between the proposed improvements, existing site improvements, adjacent properties, and utilities. We will also perform an exhaustive investigation of the construction materials to meet the objectives of the City. Based our involvement in the concept development phase and our experience with recent improvements at Bluebird Canyon Evacuation Route, Moss and Cleo Streets Beach Accesses, we understand these materials may include high-strength weathering steel products, treated timber lagging, architectural concrete surface texture, high strength special exposure-type concrete construction with galvanized reinforcing steel, anodized aluminum railing, and galvanized cable railing. Our major focus and consideration will be maximizing project value by minimizing impacts to traffic, ensuring stability of shored excavations, protecting existing utilities and adjacent private property improvements, and prioritizing the safety and satisfaction of the homeowners and public during and after construction, Stantec will generate six (6) architectural renderings showing different aesthetic treatments, a planting palette, and sections to fulfill the submittal requirements for Planning Commission and Zoning Review.

We will also assist the City with the preparation of design graphics as needed for public outreach and presentations to the City Planning Commission. A preferred alternative will be selected by the City in collaboration with the Stakeholders. Development of alternatives for the proposed project are discussed in more detail under Tasks 1.4 Public Relations and Outreach Services and 3.5.4 Visual Simulations/Renderings of this proposal.

Upon selection of the preferred alternative architectural aesthetics and planting palette, the project team will execute the final design including processing PS&E, and final structural design report through 60 percent, 90 percent, and 100 percent levels of completion. These construction documents, right-of-way certification, and various reports will support the Caltrans Encroachment Permit, LAPM forms, and Request for Authorization to Proceed with Construction (E-76) package processing.

Upon approval of the Construction Documents, completion of Right-of-Way Acquisition, issuance of Caltrans Encroachment Permit and TCEs, and securing federal funding, Stantec will provide typical bidding and construction support services culminating in preparation of the record drawings.

We believe our team is best qualified to provide professional services for the City and its residents. We will be both time efficient and cost effective while creating bold and memorable design solutions. Our team has many years of expertise in similar parks, beach access, trails and recreational facilities projects and understands the design process. We will be committed to providing the City of Laguna Beach with outstanding design solutions for complete streets that will integrate public safety and architectural aesthetics with sustainable practices and green building features to be used and enjoyed for many years. 44 45 of 304
Scope of Services
Task 1. Project Management and Coordination
Task 1.1 – Project Management
Stantec’s project manager will coordinate directly with the City’s project manager and manage the project team for successful project delivery. They will ensure maintenance and adherence to the project schedule, delivery of monthly invoices, and timely submittal of progress reports for use by the City for grant funding reporting and reimbursement. Stantec understands the City’s strict requirements for staying on track, and we have the resources to meet the key milestones of the project schedule.

Throughout the duration of the project, the project manager will communicate with the design team, the City and other agencies as necessary and attend meetings with the City including the City’s Design Review Board as described below.

Stantec will prepare and distribute meeting agendas and minutes and communicate regularly with City Staff regarding key project issues and status via email, videoconference, and telephone. A total of 72 hours of Project Management and staff support time has been considered for this task.

Task 1.2 – Project Manager Meetings
The project manager will communicate directly with the City’s project manager at six (6) monthly status meetings. These meetings will be held via videoconference so that meeting notes, conversations, and action items are recorded in real-time.

Task 1.3 – Project Kickoff Meeting
Following the notice to proceed, we will prepare a meeting agenda, schedule, and conduct a Kickoff Meeting with City Staff to initiate the project; establish lines of communication, meeting frequency, progress reporting invoicing, etc.; review and refine, if needed, the project scope of work and schedule; identify reviewing agencies, clarify the Stakeholders, emphasize project goals and challenges, establish design guidelines and constraints; and obtain any other project background information. The meeting minutes will be summarized with key action items identified and assigned.

Task 1.4 – Public Relations and Outreach Services
Our team will support the City to work with community groups and present informational materials in public forums (e.g., workshops, public hearings) to provide the community with a clear description of the project, its temporary impacts, and its long-term benefits. We will attend up to four (4) outreach meetings, which may include public townhall style meetings, Planning Commission meetings and/or City Council meetings.

This task also includes preparation of exhibits for these meetings.

We assume that the City will schedule these meetings and provide the required notifications. This task excludes community input surveys, pop-up events, and social media posts. For purposes of this proposal, we have assumed a total of 60 hours for this task.

Deliverables:
- Project Kickoff Meeting Agenda & Minutes
- Project schedule monthly updates, invoices, progress reports - Public outreach marketing materials including surveys, flyers, brochures, social media posts, presentations, meeting agendas, sign-in sheets.
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Task 2. Utility Coordination
This task includes coordination with utility companies, including utility atlas and record drawing research, preparation and submittal of utility information requests, and distributing preliminary and final design plans to the utility companies. For each utility within the project, "as-built" plans, atlases and record information will be obtained, and information regarding their facilities or planned new facilities (including overhead) in the area will be shown on the preliminary plans and utility logs as required to support the right-of-way certification process. Stantec will prepare and maintain complete utility documentation including utility correspondence logs, and utility disposition matrices. Underground Service Alert will be contacted as one of the resources to identify subsurface facilities in the project area.

Deliverables:
- Utility Contact Matrix
- Utility Correspondence Letters with supporting exhibits and plans - Utility Base File as underlay for project design
Task 3. Preliminary Engineering
Task 3.1 – CEQA and NEPA
Stantec will review the statutory and categorical exemptions from California Environmental Quality Act (CEQA) and evaluate whether they could be applied to the project. This task includes preparation of a memorandum that identifies which exemptions could be applied to the project as well as summary explanations as to why they apply to the project (if applicable). If determined exempt, Stantec will prepare a Notice of Exemption (NOE) for City of Laguna Beach’s filing with the State Clearinghouse and/or County Clerk.

Additionally, Stantec understands the project is utilizing federal funding and is subject to compliance with the National Environmental Policy Act (NEPA). However, it is assumed the project will be categorically excluded from NEPA. Stantec will prepare a NEPA Categorical Exclusion Checklist for Caltrans consideration as the lead federal agency.

This scope excludes any technical studies to further analyze environmental constraints are not required.

Finally, we assume that a Preliminary Environment Study (PES) is not required.

Deliverables:
- CEQA Memorandum
- Notice of Exemption (NOE)
- NEPA Categorical Exclusion
Task 3.2 - Right-of-Way Legals & Plats
Working with the City’s Right-of-Way Engineering consultant, Stantec will provide copies of our design documents and share the right-of-way needs for the project. Our office staff will process the field survey data, analyze the location and disposition of the found monuments at all three sites, and determine the existing right-of-way of Coast Highway. Using existing published resources, public records, and Survey Maps filed with the County Surveyor’s office, we will prepare legal descriptions and plats for approximately 14 separate parcels affected by the project. We anticipate preparing two sets of legal descriptions and plats: a set for temporary construction easements, and a set for the permanent right of way takes. All legal descriptions will be based on record data; a full boundary of the affected parcels will not be provided.

Deliverables:
- Approximately 28 legal descriptions and plats.
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Task 3.3 - Data Collection and Review
Following the kick-off meeting with the City, Stantec will research City, Caltrans, and utility company records to obtain all available as-built improvement plans and record drawings, water and sewer atlas maps, parcel maps, right-of-way data, reports, and any other information pertinent to the project. Also, as part of this task, we will perform a thorough field walk with appropriate City Staff to verify and identify noteworthy features of the existing improvement areas. These features will include, but will not be limited to, visible surface utilities, electrical pull boxes, mid-slope drainpipes, storm drainage facilities, streetlights, traffic signals, stairways, retaining walls, gates, fences, mailboxes, landscape areas, and various other improvements. Stantec will work with the City to notify residents as required to identify backyard improvements within the construction footprint or that could be impacted by the work.

We will research, obtain and compile other pertinent site information needed for design to ensure project information complies with Laguna Beach Planning and Zoning restrictions, Municipal Code for design review, review for general/plan elements, and Building regulation approvals.

Deliverables:
- Records summary
- Field meeting notes
Task 3.4 - Design Survey/Site Topography
The topographic surveying for the project will be prepared using a combination of both aerial topographic and conventional survey methods. Our filed crews will visit the site to establish vertical and horizontal control for the project and set aerial control targets for the used in developing the photogrammetric backgrounds for all three project areas. The photogrammetric topography will allow our team to capture data on site beyond the right-of-way to allow provide our engineering team a better understanding of existing design environment.

To supplement the aerial topography, our surveyors will collect precise topographic data to facilitate the preparation of precise civil plans and construction documents. Our field crews will collect precise data of substantial, visible improvements located within the project limits, including hardscape, walks, curbs, drives, access ramps, gutters, walls, trees, and fences. Visible indications of surface utilities will also be located, as will lid/rim elevations for drainage structures present.

The control used for all three project sites will tie into the County Surveyor’s Horizonal Control Network which is based on State Plane Coordinates 2017.50 epoch adjustment as well as the County Vertical Benchmarks using NAVD 88.

Upon completion of the field survey work, our office staff will bring everything together (aerial survey, conventional survey, and right-of-way) to generate a single CAD base map for the design team to use in developing civil plans.

Deliverables:
- Aerial Survey
- Topographic Survey
- Right-of-Way Survey
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Aerial Limits
Cardinal Drive
West Street & 5th Avenue
Task 3.5 – Geotechnical Investigation
The purpose of our geotechnical services will be to evaluate the subsurface conditions in the area of the proposed retaining walls in order to prepare design and construction recommendations for the new retaining walls and sidewalks. Based on our understanding of the project and our experience with similar projects, our scope of services will be as follows:
• Project coordination, planning, and scheduling for subsurface exploration. 48 49 of 304
• Review of readily available background materials, including published geologic maps, groundwater data, topographic maps, aerial photographs, and project-related reports and/or plans provided by the client.
• A field reconnaissance to mark the proposed boring locations for utility clearance and coordination with Underground Service Alert (USA).
• Prepare traffic control plans and obtain an encroachment permit from Caltrans. • Provide traffic control during our subsurface exploration. • Subsurface exploration consisting of the drilling, logging, and sampling of six (6) hollow-stemauger (HSA) borings to depth ranging from approximately 20 to 40 feet, or refusal, whichever is shallower. The borings will be logged by a representative from our firm. Bulk and relatively undisturbed samples will be collected from the borings for laboratory testing. The borings will be backfilled with the drill cuttings and the pavement will be patched with rapid-set concrete. • Laboratory testing of representative soil samples that may consist of in-situ moisture content and dry density, gradation, Proctor density, direct shear strength, Atterberg limits, consolidation, and soil corrosivity, as appropriate.
• Data compilation and geotechnical analysis of the field and laboratory data, including analyses to evaluate and provide recommendations pertaining to the following:
o Suitability of the sites for the proposed construction from a geotechnical standpoint. o Description of the geology and soils anticipated at the sites. o Evaluation of the depth to groundwater, as encountered in the borings at the time of drilling and our research.
o Evaluation of site seismicity and applicable California Building Code seismic design parameters.
o Evaluation of appropriate remedial grading depths to prepare the ground surface for the new retaining wall spread footings and sidewalks.
o Excavation characteristics of the material at the site, including stability of temporary excavations.
o Fill material and compaction requirements, including suitability of the on-site soils for use as structural fill and retaining wall backfill.
o Foundation recommendations for the new retaining walls. Recommendations will be provided for spread footings and pile foundations.
o Evaluation of the corrosion potential of the on-site soils. • Preparation of a “draft” geotechnical evaluation report for the project. The report will present the results of our field exploration, laboratory testing, and our conclusions regarding the soil, geologic, and groundwater conditions at the sites. The report will present our recommendations for the design and construction of the project improvements.
• Following receipt of review comments, we will prepare a final geotechnical evaluation report that incorporates revisions based on comments received. We will review and respond to one round of review comments.
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Task 3.5.1 – Preliminary Plans
We will provide initial civil, structural, and traffic engineering and landscape design services to refine the concept layout and create preliminary (30 percent) level plans. The plans will reflect criteria and constraints identified by various data collection, right-of-way mapping, utility coordination, public outreach, field surveys, and geotechnical investigation. The 30 percent plans will have draft title sheet, sheet index, disposition and construction notes, civil layout (plan and profiles) of street and wall improvements, and rough landscaping and irrigation repairs as required to facilitate preparation of Simulations and Renderings for Planning Commission, Design Review Board, Public Hearings, and Public Outreach meetings. The sheet list will identify Signing and Striping Plans, Traffic Control Plans, and Construction and Structural Details to be submitted as part of the final plan submittals. The plans will be in generated using AutoCAD Civil 3D with design and detailing in compliance with City and Caltrans standards.

Task 3.5.2 – Preliminary Estimate
We will compute preliminary quantities of construction materials and provide a preliminary engineer’s opinion of probable construction cost in accordance with the City’s format for items of work included in the project. The quantity/cost estimates will be based on the preliminary (30 percent) level plan submittal.

Unit prices will be based upon current cost information for a recent, similar project. If the estimated costs exceed the available budget, Stantec will inform the City and provide recommendations for costs reduction.

Task 3.5.3 – Preliminary Calculations and Basis of Design Report (BODR) The preliminary structural design of retaining walls will consider existing utilities, adjacent private improvements, equipment access, and constructability. The retaining walls are expected to feature trench or spread footings at lower retaining heights (H<4) and top-down-type cantilevered solider piles (for H>4).

The soldier pile wall with its integrated shoring capability is well suited to the site conditions and constraints as a way to minimize construction impacts, earthwork, TCEs, and ancillary costs. It can be detailed with permanent reinforced concrete facing, integrally colored concrete, and architectural surface textures to improve aesthetics.

We will review site specific geotechnical parameters and civil layout to develop applicable dead, live, horizontal earth, seismic, and wind loads, and perform initial structural calculations in accordance with CBC, ASCE-7, AASHTO, and Caltrans Bridge Design Practice Chapter 11.2 - Earth Retaining Systems methodology. Preliminary structural calculations will utilize in-house spreadsheets, Enercalc SEL, and other software as required to establish tentative foundation layout, trench footing depth, pile spacing, size, and embedment depths, etc.

The governing design codes, applied loading, and preliminary calculations, will be summarized in a Basis of Design Report (BODR) for submittal to the City. We assume one (1) round of review and minor comment incorporation for approval of the BODR.

Task 3.5.4 – Visual Simulations/Renderings
Stantec will prepare 3D visual simulations to represent the Project as visible from publicly accessible viewpoints. Stantec assumes that six (6) viewpoints would be required as the basis for comparative figures showing existing views alongside rendered simulations from the same view. The 3D models will be developed from the provided site improvement CAD files and will include the site, sidewalk, walls, and landscape within the project impact area. Birdseye and streetscape perspectives will be captured using combination of Google Earth and/or on-site photography. The visual simulations will illustrate the project to represent the completed development and the context of the adjacent roads and structures. 50 51 of 304
Deliverables:
3D Visual Simulations / Rendered Views (digital files)
• One (1) Perspective, eye level (5’-5”) view of the Coast Highway project site near Cardinal Drive • One (1) Birdseye, (Google Earth and/or On-site Photography) view of the Coast Highway project site near Cardinal Drive from above
• One (1) Perspective, eye level (5’-5”) view of the Coast Highway project site near West Street • One (1) Birdseye, (Drone and On-site Photography) view of the Coast Highway project site near West Street from above
• One (1) Perspective, eye level (5’-5”) view of the Coast Highway project site near the 5th Avenue • One (1) Birdseye, (Drone and On-site Photography) view of the Coast Highway project site near the 5th Avenue from above
Task 3.5.5 – Preliminary Drainage Memorandum
Stantec will prepare a Drainage Technical Memorandum to summarize pertinent hydrologic and hydraulic conditions, assumptions, and potential impacts of the project improvements. As part of this study, we will consider and quantify existing vs. proposed runoff in the areas local to the project sites. We will define tributary boundaries, maintain existing flow patterns, identify existing drainage facilities to be protected-inplace, and establish the limited scope of drainage improvements. Although the project improvements will increase the total impervious area, any increase in runoff from the project sites relative to the overall tributary area is expected to be negligible (less than 5%). Therefore, hydromodification requirements are not applicable, and new drainage facilities will be limited to back of wall gutters with detailing to reducing clogging at inlets to down drains, under sidewalk curb drains, and providing access for inspection and maintenance.

This task allows for one (1) conference call with the City to present the Drainage Technical Memorandum, answer questions, and receive initial feedback. It also allows for one (1) round of minor revisions if required to reflect changes during the preliminary or final design phase.

Deliverables:
- CEQA and NEPA documents
- Title Reports
- Plats and legals
- R/W & Base Map
- Topographic Map
- Geotechnical Report
- Preliminary plans 30%
- Preliminary estimates 30%
- Basis of Design Report
- Preliminary Drainage Memo
- Prelim Arch’l Exhibits and Renderings
Task 4 – Final Engineering, PS&E, and Structural Design Report Task 4.1 – Improvement Plans
We will provide additional civil, structural, and traffic engineering and landscape design services to advance the preliminary plans (30 percent) to 100 percent level Construction Documents. This includes preparation of plans, specifications, and estimates, incorporation of City Staff and Stakeholders’ comments, creating a comment/response matrix, and processing through the City at the 60 percent, 90 51 52 of 304
percent, and 100 percent levels of completion. The plans will be in generated using AutoCAD Civil 3D with design and detailing in compliance with City and Caltrans standards.

Task 4.1.1 – Title Sheets, Notes, Typical Sections, and Details The plan set will include a title sheet, using your standard format, with general notes, a vicinity map, and additional project specific information. The second sheet will show all construction and disposition notes used and the sheet index for the plans. The plan set will also include standard details and smaller scale design details, if required, for improvements such as curb ramps or driveways.

Task 4.1.2 – Roadway Plans
One (1) Roadway Plan and Profile Sheet will be prepared for each of the three (3) segments using a 1” = 10’ horizontal scale and 1” = 1’ vertical scale. Each sheet will contain a north arrow, scale, a typical section, and construction and disposition notes for all improvements shown on the sheet. The profile views will show the existing and proposed profiles for the tops of curbs. The Standard Plans for Public Work Construction (SPPWC) and the Caltrans Standard Plans will be used to supplement any City standard plans, as required.

The plan will include:
• Removals
• Centerline, right-of-way, easement, and TCE lines
• New improvements such as curbs, gutters, sidewalks, cross gutters, curb ramps, driveways, AC pavement, and parkway drains utility adjustments or relocations • All horizontal and vertical control required to stake and construct the new improvements Since it is assumed that there will be minimal grading to implement the proposed improvements, all grading will be shown on the street improvement plans and no separate grading plan will be provided.

Task 4.1.3 – Structural Plans and Details
Structural plans will follow Caltrans format including one (1) Structural General Plan for each of the three (3) site locations using a 1” = 20’ horizontal scale and 1” = 10’ vertical scale. Each general plan will contain a north arrow, scale, plan, elevation, typical section, and construction and disposition notes for all retaining wall improvements shown on the sheet. For each site there will be one (1) Index Sheet listing all sheets, design notes, material specifications, structural observations, and list of special inspections, referenced Caltrans Standard Plans, quantities, earthwork pay limits, one (1) Structure Plan and Elevation at smaller horizontal and vertical scale for added clarity, one (1) Structural Typical Section sheet, two (2) Miscellaneous Details sheets, and one (1) Architectural Surface Detail sheet. The architectural surface treatment will follow the palette developed during the concept design subject to final approval of the Stakeholders. The structural plans will be followed by three (3) Log of Test Boring (LOTB) sheets prepared in accordance with the Caltrans Soil & Rock Logging, Classification, and Presentation Manual.

In all we anticipate approximately
Task 4.1.4 – Signing and Striping Plans
The signing and striping plans will be prepared at 1” = 40’ scale, “double stacked” with two horizontal layout strips placed on each sheet. Each sheet will include a north arrow, scale, match lines and construction/disposition notes referencing the appropriate City or Caltrans standard plans.

The plans will provide refreshed roadway striping and pavement markings for those that may be damaged by the construction of the project. Traffic signs will be replaced, upgraded and/or newly installed, if necessary. The traffic sign work will be based on an inventory of existing signs and an assessment of new project signage requirements. Where appropriate, existing signs within the project limits may be upgraded to meet current California Manual on Uniform Traffic Control (CA MUTCD) requirements. 52 53 of 304
Task 4.1.5 – Traffic Control Plans
Traffic control plans are required since a portion of the improvements will be within Caltrans right-of-way.

We will prepare engineered traffic control plans for inclusion in the improvement plan set for construction of the project improvements and to support the Caltrans encroachment permit application.

The traffic control plans will be prepared to show three (3) construction phases of the project, respectively showing the temporary traffic control for project improvements along Coast Highway near the Cardinal Drive intersection, the West Street intersection, and the 5th Avenue intersection. The traffic control plan will show temporary closure of northbound No.2 lane and shoulder adjacent to the construction areas along Coast Highway.

Up to three (3) sheets of traffic control plans will be prepared in AutoCAD, at 1” = 40’ horizontal scale, “double stacked” with two viewports per sheet for construction of the project improvements. Traffic control plans will use project CAD files for base mapping. Traffic control plans will follow guidelines established in the latest CA MUTCD and applicable city standards and requirements.

The plans will show traffic control measures required for each project construction stage, including but not limited to traffic control devices and their deployment, temporary lane delineation, and construction area signing, as necessary.

We assume that a Transportation Management Plan is not required. Likewise, we assume that pedestrian detour plans are not required as sidewalks are not currently available.

Task 4.1.6 – Landscape Construction, Planting and Irrigation Plans We will review of existing planting and irrigation as-built drawings and record documentation. This effort will confirm the precise locations and conditions of water and electrical service points of connection within the defined project limits. These findings will inform the development of construction drawings that accurately reflect existing site conditions, enabling precise quantification of work and minimizing the potential for change orders during construction. Based on City approval of the preliminary plans, we will merge the site’s technical considerations with the approved design program and provide a greater level of detail for the character, location and magnitude of the landscape improvements.

Landscape construction, planting and irrigation plans will be prepared in AutoCAD, at 1” = 20’ horizontal scale of the project improvements. Landscape improvements will be designed to align with proposed site modifications, including the installation of new sidewalks, ADA ramps, staircase, handrail/guardrail and retaining walls. We will include the identification and resolution of conflicts with existing tree and shrub roots, removal and/or relocation of irrigation infrastructure, and restoration and replanting of affected landscape areas. We will also prepare construction details and schedule callouts and notes of design elements derived from the construction plans, which define types, materials, colors and finishes for new hardscape features.

The planting layout will be thoughtfully designed to enhance street-level and pedestrian aesthetics, while maintaining clear sightlines for safety and ensuring compatibility with the surrounding neighborhood context. The landscape design and environmental considerations will include a cohesive and visually appealing plant palette with water-efficient species selection and long-term ease of pruning and maintenance.

Task 4.2 – Estimates
We will compute quantities of construction materials and provide a final engineer’s opinion of probable construction cost in accordance with the City’s format for items of work included in the project. The quantity/cost estimates will be based on the 60 percent, 90 percent, and 100 percent level plan submittals.

Unit prices will be based upon current cost information for a recent, similar project. If the estimated costs 53 54 of 304
exceed the available budget, Stantec will inform the City and provide additional recommendations for potential costs reduction.

Task 4.3 – Technical Specifications
Project technical specifications (Section E) will be prepared for each item of work included in the project based on City supplied “boilerplate” Special Provisions. Section E includes General Provisions, Construction Materials, and Construction Method, Measurement, and Payment (Parts 1, 2 and 3).

Technical Specifications will be prepared in a format in accordance with City standards, Standard Specifications for Public Works Construction (Greenbook) and Caltrans Standard Specifications. Stantec will also prepare Technical Appendices such as Referenced Standard Plans, Geotechnical Report, Product Data, Reduced Project Plans, and any supplemental Technical Specifications (in CSI Format) as required (Sections F, G, H, I, and J). These technical specifications and appendices will be submitted in electronic format at the 60 percent, 90 percent, and 100 percent levels of completion.

This task assumes front end documents (Sections A through D) including Bid Schedule will be prepared by the City, and the City will compile the combined Bid Documents.

Task 4.4 – Final Structural Design Report
Stantec will incorporate comments from the City, Stakeholders, and Public Outreach Meetings and revise the final retaining wall design and detailing to reflect any changes to the civil wall layout. We will look for opportunities to value engineer the final solutions, update, and finalize our calculations for greater precision and consistency with the approved BODR. Structural design will utilize in-house spreadsheets, Enercalc SEL and implement L-Pile, and SP-Column Software as required to model variable wall heights, site topography, stratified soils, and bedrock locations.

This task includes final structural analyses, preparation, and submittal of a Final Structural Design Report with references to and incorporation of the BODR. We assume one (1) round of review and minor comment incorporation in order to gain approval by the City.

Deliverables:
- Comment/Response Matrix at 60 percent, 90 percent, and 100 percent - Plans, Specifications and Estimates at 60 percent, 90 percent, and 100 percent - Final Structural Design Report
Task 5 – Caltrans LAPM Forms for PSE Certification and E-76 Construction Authorization
Task 5.1 – Caltrans Encroachment Permit
We will prepare and submit, on behalf of the City, a standard Encroachment permit application to Caltrans District 12 for construction within the state right-of-way. The encroachment permit application will be submitted to Caltrans through its Caltrans Encroachment Permit System (CEPS) as soon as project development allows, and we assume the City will be exempt from fees. For the purposes of this submittal, we assume that the following documents will be required:
• Letter of Authorization
• Cost within State Highway Right-of-Way (Engineer’s estimate) • Improvement Plans (Including Traffic Control Plans)
• Environmental Documentation
• Right-of-Way Certification (we assume City will provide input for the right-of-way sections) 54 55 of 304
• Geotechnical Report
This task assumes that a Caltrans Design Engineering Evaluation Report (DEER) is not required given the nature of the improvements within Caltrans R/W and the City’s intent to enter into a Maintenance Agreement with Caltrans. The proposed schedule assumes two (2) submittals for the Caltrans Encroachment Permit, with the first submittal taking place once the PS&E is at 100%. We may be able to submit with the 90% submittal if the City agrees that the design package is substantially complete.

Task 5.2 – Caltrans LAPM Form for PSE Certification and E-76 Construction Authorization As part of this project, we will assist the City in preparation of the Request for Authorization to Proceed with Construction (E-76) package required to receive federal funding from Caltrans.

Specifically, the Stantec team will assist as follows:
• Taking the lead on coordinating with the utility companies for relocations and adjustments of their facilities and completing the required forms outlined in Local Assistance Procedures Manual (LAPM) chapter 14: "Utility Relocations". We assume that the City will not be asking for reimbursement for utility relocations, so the FHWA Specific Authorization to Relocate Utilities (LAPM Exhibit 14-C) is not required, and no utility agreements will be required.
• Assisting with preparation of the Project Authorization/Adjustment Request form (LAPM 3-A) • Assisting with the preparation of the “Right-of-Way Certification" (LAPM Exhibit 13-B). • Preparation of the “NEPA Approval Document” (LAPM Exhibit 6-F / 6-G) • Preparing the PS&E package in compliance with the LAPM. • Assisting with preparation of the "PS&E Checklist" (LAPM Exhibit 12-D).

We assume the following:
• City will provide the FTIP Document and DBE Contract Goal Methodology (LAPM Exhibit 9-D) • The Cost-Effectiveness/Public Interest Finding (LAPM Exhibit 12-F) is not required • City will take the lead on all coordination and submittals with Caltrans related to this task but will be available to attend up to three (3) coordination calls with Caltrans, as required. • City will provide any permanent or temporary easements to be included in the Right-of-Way Certification.
• Processing the E-76 will take two (2) submittals and the schedule assumes the first draft submittal can occur before the CT Encroachment Permit is obtained.

Deliverables:
- Caltrans Encroachment Permit
- E-76 Documents
- Right-of-Way certification
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Task 6 – Bidding and Construction Support
During the project advertisement period, Stantec will review Requests for Information (RFI) regarding the design intent of the plans and technical specifications and summarize responses in the form of project addenda. Stantec can also assist with bid results summary and review as needed.

During the construction phase, this task allows for attendance at the pre-construction meeting, job walk, and job-site meetings as well as review and responses to Contractor RFIs, submittal (shop drawings), and material certifications for conformance with the contract documents. All of these services can be tailored to the City’s needs subject to the following assumptions.

Deliverables:
- Response to RFIs and questions during bidding phase
- Prepare up to three project addendums
- Response to RFIs and Submittal Reviews
- Attendance of up 10 meetings
- Pre-construction meeting
- Job walk meeting
- Field construction meetings
Task 7 – Prepare Record Drawings (As-Builts)
Preparation of record drawings based on signed design plans redlined by the Contractor and Project inspector during construction and other miscellaneous changes stemming from RFI, Submittal, and Change Order processing. Electronic Submittal of Project Drawing Files will be provided on CD (24 hours).

Deliverables:
- Record drawings in electronic pdf and .dwg format
Optional Tasks
If required, the optional tasks related to the DEER are assumed to take two (2) submittals which will require adjustments to the schedule.

Task 8 – Caltrans Design Engineering Evaluation Report (DEER) If required, we will prepare and submit, on behalf of the City, a Design Engineering Evaluation Report (DEER) to streamline project development for construction within the state right-of-way. The DEER will be submitted to Caltrans District 12 as soon as project development allows, and we assume the City will be exempt from fees. For the purposes of this submittal, we assume that a Design Standard Decision Document (DSDD) or site-specific Traffic Study or Collision Analysis won’t be required. We have provided optional tasks for a Water Pollution Control Plan (WPCP) and/or a Stormwater Data Report (SWDR), if required.

Task 9 – Caltrans Stormwater Data Report (SWDR)
If required, our team will prepare a Micro Storm Water Data Report (Micro SWDR) in accordance with the Caltrans Stormwater Quality Handbook: Project Planning and Design Guide (PPDG). The Micro SWDR will address stormwater quality design considerations appropriate to the project’s scope during the Final Design Phase.
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The report will include available geotechnical data, , hydrologic soil group classification, and groundwater depth analysis. The Caltrans Infiltration Tool will be used to estimate Best Management Practice (BMP) performance where feasible. The Micro SWDR will be certified by a licensed engineer and submitted for review by the appropriate Caltrans representatives. All work will comply with the 2022 Caltrans NPDES Permit and applicable Regional Water Quality Control Board requirements.

Task 10 – Water Pollution (WPCP)
If required, as part of the Caltrans encroachment permit and/or DEER, we will prepare a (WPCP) per Caltrans standards. The WPCP will also include site specific temporary erosion control plans.

Exclusions
The foregoing tasks and the provided fee estimate do not include the following activities. If any of the following activities, documents, or studies are required to be prepared by Stantec, then additional fees will be required, and the schedule may need to be adjusted:
- Geotechnical investigations to perform infiltration testing and provide recommendations for BMP design
- Additional Geotechnical Engineering Services during design, bidding, and construction phases including consultations regarding soil parameters, reviewing construction drawings and specifications for conformance with the geotechnical recommendations
- Community input surveys, pop-up events, and social media posts beyond Stantec assistance answering technical questions at Planning Commission & Public Outreach Meetings. - Appraisals. coordination with property owners, and negotiation of right-of-way acquisitions agreements, and preparation of all related documentation - Coastal Development Permit document preparation other than Stantec assistance answering questions about the design.
- Design Standards Decision Document (DSDD) is not included because we don’t anticipate any design standard deviations.
- Project specific traffic study or collision analysis
- Water quality assessments and reports
- Stormwater Pollution Prevention Plan (SWPPP)
- Maintenance agreement between Caltrans and the City are assumed to be coordinated by City staff. - Potholing and utility locating services
- Supporting Environmental Technical Studies beyond CE/CE and NOE - Dry and wet utility design or relocations
- Lighting design
- Re-establishment of missing monumentation
- Lot line adjustments
- Re-establishment of missing post-construction monumentation - Agency and permitting fees
- Aerial photography and orthographic photos other than drone photogrammetry.

Accounting Procedures
Stantec has a computerized accounting system which maintains detailed records by individual and activity and allows tasks to be monitored against established budgets. The Project Manager receives regular reports to track project status. The system is totally integrated and easily audited. Supporting data can be provided to the City in any format required.
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Project Control Procedures
Project control will be established and maintained by the use of good communications and documentation.

Stantec’s methodology in monitoring and controlling projects is provided below.

Schedules: At the beginning of the project, we will prepare a detailed project Work Breakdown Structure (WBS) that describes all of the work tasks necessary to complete the project. A Master Project Schedule will be prepared following the WBS showing the relationship between tasks and the expected start date and duration for each item. This schedule will serve as the guide to conducting and monitoring the progress of the work. We will meet all agreed-upon deadlines. Should an unforeseen project delay occur, we have ample staff resources to bring the project back on schedule at no additional cost to the City.

Labor Resource Requirements and Allocation: The anticipated labor-hour requirements and allocations will be developed for each project when details are known. The Stantec personnel assigned to each assignment will be available to commit the required hours for project completion with additional personnel available should the need arise.

Quality Control Plan: A comprehensive quality control plan will be developed specifically for the project.

The quality control plan will emphasize the need to clearly define requirements and standards, and the need to independently check all work before it is issued to the City or other reviewing agencies. An independent senior manager from Stantec will oversee the quality control program and will audit the quality activities to see that all checks are completed properly, and all deliverables are free of errors. The Stantec quality control program will ensure that the project documents:
• Conform with the contract documents and scope of work • Are neat, well organized, clear, concise, and complete • Are technically and grammatically correct
• Comply with generally accepted standards of engineering and applicable laws • Are signed, dated, and stamped as required
• Are consistent with other related plans
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V. Project Schedule
Stantec’s proposed project schedule is provided on the following page. The proposed schedule provides a general overview of the probable sequence of activities and our opinion of realistic task durations, and overall time frame for the project. Following the notice to proceed assumed in October 2025, the estimated duration for completing the Data Collection Preliminary Engineering and Final Design phase is 13 months which exceeds the City’s preferred target of six (6) months including all noticing periods, Planning Commission Hearings, review periods (City, Stakeholder, and outside agencies), Public Outreach meetings and revisions.

Please note, the list of activities and durations proposed in the schedule will be discussed, reviewed, and finalized with the City at the Kickoff Meeting, and at subsequent progress meetings. During the design process we will strive to maintain or expedite the project milestone completions by employing the following:
• Request City support with the Caltrans Environmental and ROW approval process • Request partnering with the City and Caltrans to minimize agency review times • Communicate regularly with City project team staff to identify expectations • Perform thorough background research and investigation to resolve issues early • Perform in-house quality control throughout and prior to milestone submittals • Identifying opportunities for and employing concurrent work processes • Manage increased risks associated with executing tasks concurrently that typically flow sequentially • Focus on critical path items
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Exhibit “C”-1 PROFESSIONAL SERVICES AGREEMENT
EXHIBIT "C"

COMPENSATION
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Principal, Level 17
QA/QC Manager Str,
Level 17
QA/QC Manager, Level
16 Structural Engineer,
Level 16
Traffic Engineer, Level
16 Design Manager, Level
15 Project Engineer, Level
13 Project Engineer, Level
12 Designer, Level 9
Landscape Architect,
Level 15
Traffic Engineer, Level
14 Landscape Architect,
Level 14
Landscape Designer,
Level 11
Environmental
Engineer, Level 15
Survey Manager, Level
16 Survey
Crew, Level 13
Title Reports
(Approximately 14)
Ninyo & Moore
Geotechnical
Monument
R/W Certifications
GPSi
Aerial Survey
Name Weinmeier,
Sherry
Campbell,
Richard
Wilkerson,
Jeff
Upadhyay,
Anurag
Rutherfurd,
Keith Hayes, Dan Walker, Eric Diaz, Lynn Veliz, Melanie Cubberly, Dave Park, Josh Wu, Niki McNguyen, Katie Ruiz, Gilberto Gambino, Peter Thomas,
Justin
Total
Project Billing Rate (T&M) $290.00 $290.00 $280.00 $280.00 $280.00 $254.00 $228.00 $217.00 $183.00 $254.00 $240.00 $240.00 $206.00 $254.00 $280.00 $365.00 $1.00 $1.00 $1.00 $1.00 $587,611.00 BASE Total Units (T&M) 40.00 13.00 116.00 23.00 12.00 320.00 499.00 76.00 790.00 40.00 45.00 65.00 128.00 35.00 33.00 80.00 35,000.00 59,825.00 6,000.00 6,000.00 $43,236.00 OPT Fee (T&M) $11,600.00 $3,770.00 $32,480.00 $6,440.00 $3,360.00 $81,280.00 $113,772.00 $16,492.00 $144,570.00 $10,160.00 $10,800.00 $15,600.00 $26,368.00 $8,890.00 $9,240.00 $29,200.00 $35,000.00 $59,825.00 $6,000.00 $6,000.00 $630,847.00 G.Total Task Code Task Name Units Total
Final Design, Bid, & Construction Support $630,847.00
201.000 Project Management & Coordination $40,968.00
201.001 Project Mgt 12.00 60.00 $18,720.00
201.002 Project Manager Meetings 24.00 $6,096.00
201.003 Project Kickoff Meeting 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 $2,320.00 201.004 Project Relations & Outreach Services 4.00 24.00 16.00 16.00 $13,832.00 202.000 Utility Coordination 1.00 2.00 16.00 24.00 $8,838.00 203.000 Preliminary Engineering & BODR $239,365.00
203.001 Environmental Clearance (CEQA/NEPA) 34.00 $8,636.00 203.002 R/W and Base Map / Legals & Plats 100.00 24.00 40.00 35,000.00 $74,620.00 203.003 Data Collection & Review 1.00 4.00 8.00 16.00 0.00 $6,058.00 203.004 Geotech Investigation & Report 4.00 59,825.00 $60,841.00 203.005 Design Survey & Site Topogaphy 40.00 8.00 40.00 6,000.00 $30,160.00 203.0061 Prelim Plans (30%) 2.00 8.00 40.00 60.00 8.00 $24,840.00 203.0062 Prelim Estimate (30%) 1.00 2.00 4.00 8.00 $3,174.00 203.0063 Prelim Calcs and BODR (30%) 2.00 4.00 16.00 16.00 $8,692.00 203.0064 Prelim Arch'l Exh & Renderings 40.00 8.00 $11,808.00 203.0065 Prelim Drainage Memorandum 12.00 20.00 16.00 $10,536.00 204.000 Final Engineering, PS&E, & Str Design Report $224,232.00 204.0011 Titlesheets, Notes, Typ Sections, & Details 2.00 12.00 66.00 74.00 $32,530.00 204.0012 Roadway 4.00 8.00 60.00 80.00 $31,720.00
204.0013 Structural Plans & Details 6.00 8.00 40.00 80.00 120.00 $54,340.00 204.0014 Signing & Striping 6.00 36.00 16.00 $12,108.00 204.0015 Traffic Control 6.00 36.00 24.00 $14,028.00
204.0016 Landscaping & Irrigation 24.00 60.00 $18,120.00 204.002 Estimates 60 90 100 1.00 1.00 6.00 2.00 4.00 20.00 20.00 20.00 $16,176.00 204.003 Specifications 60 90 100 1.00 16.00 16.00 16.00 16.00 16.00 $19,250.00 204.004 Final Calcs & Design Report 4.00 8.00 60.00 40.00 $25,960.00 205.000 Caltrans Permitting & E76 $21,860.00
205.001 CT Encroach Permit 8.00 24.00 $7,712.00
205.002 CT LAPM Form for PSE Cert & E-76 2.00 12.00 4.00 14.00 6,000.00 $14,148.00 206.000 Bid & Construction Support $39,616.00
206.001 Bidding Support Questions Log & Addenda 4.00 4.00 16.00 16.00 $9,624.00 206.002 RFI & Submittal Review 12.00 12.00 40.00 8.00 16.00 $20,288.00 206.003 Project Mgt Mtgs & Coord 4.00 16.00 16.00 $9,704.00 207.000 As-Built Dwgs 2.00 2.00 6.00 24.00 4.00 24.00 $12,732.00 208.000 OPT - CT Design Engr Eval Report (DEER) 4.00 8.00 28.00 8.00 $11,248.00 209.000 OPT - CT Stormwater Data Report (SWDR) 12.00 16.00 40.00 16.00 $18,304.00 210.000 OPT - Water Pollution Control Plan (WPCP) 4.00 8.00 36.00 16.00 $13,684.00 Subtotal
OPT
$43,236.00
FEE ESTIMATE - PCH Gap Closure Final Design (Cardinal to 7th) -- REVISION #1 61 62 of 304

STAFF REPORT
Meeting Date:

September 23, 2025

CONSENT
14 SUBJECT: AGREEMENT FOR AMAZON BUSINESS MARKETPLACE SERVICES RECOMMENDATION: It is recommended that the City Council:

1. Authorize the City Manager to enter into an agreement with Amazon Business for an amount not to exceed $220,000 per year, for a five-year term for a cumulative amount of $1,100,000 for online marketplace services for the purchase of business supplies for City Departments, in a form approved by the City Attorney; and

2. Find the action is not a project subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378.

Appropriation: $0 Fund: N/A
Submitted By: Michelle Bannigan Approved: David A Kiff
Michelle Bannigan, Finance
Director
Dave Kiff, City Manager

SUMMARY OF THE MATTER
This report recommends that the City Council authorize the City Manager to execute an agreement with Amazon Business for online marketplace services, leveraging the State of Utah Cooperative Contract No.

LS4679 awarded through Omnia Partners. The agreement will be effective from October 1, 2025, through May 5, 2030, and will not exceed $220,000 annually or $1,100,000 over the five-year term.

The agreement will consolidate existing departmental Amazon accounts into a centralized purchasing platform, streamlining procurement processes, improving administrative oversight, and enhancing expense tracking. Participating departments will benefit from volume-based incentives, including 1–2% annual rebates, free shipping, and discounts on bulk purchases.

The dollar amount referred to - $220,000 annually – is a “not to exceed” amount which is the expected value of business supplies purchased. In other words, the contract cost is not $220K annually, but products purchased under the agreement would be up to $220K.

DISCUSSION
City Departments currently utilize Amazon for the purchase of office supplies and various other operational materials due to its competitive pricing options, fast and free shipping, and an efficient return process. The combined annual Citywide spend through all individual departments is approximately $200,000. This amount reflects the value of purchases made, not an access or participation fee. 1 of 333

AGREEMENT FOR AMAZON BUSINESS MARKETPLACE SERVICES
September 23, 2025

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Laguna Beach City CouncilSeptember 23, 2025

Laguna Beach City Council
September 23, 2025