Laguna Beach City Council
March 10, 2026

and that the meeting does not qualify for a statutory exemption. For example, a two-way remote option is not required in the event a City Council meeting is held at a site visit or as part of a field trip.

Policy 1.3 is proposed to be renamed, “Establishing Time and Location for Regular City Council Meetings; Remote Participation,” and clarifies that remote participation will be offered through an approved two-way audio/visual or telephonic platform, subject to the requirements of the Brown Act and other applicable laws (see Exhibit A to Attachment 1).

Currently, however, the policy does not set forth whether remote participation will be allowed via a twoway audio-visual platform (such as Zoom or similar service provider) or through telephonic means. For purposes of mitigating the consequences of a “Zoom bombing,” each option may have pros and cons. For example, using a telephonic platform may limit the risk of a Zoom bombing displaying graphic images.

However, using an audio/visual platform and requiring all cameras to remain on, for example, may limit the risk of anonymous speakers engaging in hate speech. Staff seeks Council’s direction on this policy consideration, including whether the City Council would like to include additional parameters on the use of either platform.

Related Changes to Meeting Organization
The requirement under SB 707 to provide remote participation introduces the potential for technological disruptions or other issues associated with hybrid meetings, including the possibility of disruptions caused by remote participants (e.g., Zoom bombings) or technical outages. As a result, staff evaluated the City Council Policy and Procedures Manual more broadly to ensure that City Council meetings remain efficient, and organized, and to mitigate the risk of disruptions.

Several amendments, as well as an additional policy, are therefore proposed to the existing meeting policies to better organize meeting proceedings and clarify procedures for public participation. Key proposed amendments include:

Clarification of Meeting Structure and Agenda Order (Policy 1.1). Policy 1.1 (City Council Meeting Order of Business) has been moderately revised to clarify the structure and sequencing of agenda items and to better organize public comment opportunities. The revised order of business distinguishes between public comment provided in person and public comment provided through remote participation platforms. This structure allows the meeting to proceed in an orderly manner even when large numbers of participants attend remotely and to have a better chance of reaching its necessary business items in the event of a Zoom bombing.

Policy 1.1 also includes a new provision directing staff to endeavor to provide estimated time allocations for agenda items, referred to as an “Estimated Timed Agenda.” These estimates are intended solely to assist 4 of 112
CONSIDERATION OF (1) A RESOLUTION ADOPTING AN AMENDED AND RESTATED CITY

COUNCIL POLICY AND PROCEDURES MANUAL, INCLUDING ADOPTION OF A DISRUPTION POLICY PER SB 707 AND A CITY COUNCIL APPEALS POLICY, AND

AMENDMENTS TO THE CITY COUNCIL MEETING ORGANIZATION POLICY, REMOTE ATTENDANCE POLICY, AND OTHER MINOR ADMINISTRATIVE POLICY CHANGES; (2) SELECTING DATES FOR APPEALS DAYS FOR 2026; AND (3) FINDING SUCH ACTIONS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
March 10, 2026

the City Council, staff, and the public in planning their participation in meetings and are not binding on the conduct of the meeting.

Proposed Policy for Appeals to the City Council (Policy 1.8). Staff is also recommending the adoption of a new Policy 1.8, “Policy and Procedures for Appeals to the City Council,” which establishes a consistent framework for scheduling and processing appeals made pursuant to Title 25 of the Laguna Beach Municipal Code. (See Exhibit A to Attachment 1). Currently, appeals are scheduled within regular City Council meetings, often alongside other legislative business. The proposed policy is intended to improve efficiency and ensure that the City Council can focus on appeals in its quasi-judicial capacity. The proposed policy includes the following key provisions:

1. Establishment of “Appeals Days.” The City Council would designate one special meeting each quarter dedicated to hearing Community Development entitlement appeals. These meetings would begin at 1:00 p.m. and would allow the Council to focus exclusively on appeal matters. No more than three appeals would be scheduled on a single Appeals Day to ensure adequate time for consideration of each matter.

This early start time helps ensure that – across three full appeals hearings on each day – all parties (appellants, applicants, and staff) get the best circumstances for a fair debate and thorough consideration as to their positions, versus having the last appeal start at 9 or 10:00 p.m. or later, as participants and Council are possibly worn down by a long workday.

We welcome Council’s and the community’s deliberation as to the start time – with Zoom, more people with traditional M-F 8-5 work schedules could attend Appeals Days remotely, so the 1:00 p.m. start may be OK in terms of protecting access. Further, staff could schedule appeals in a specific order, noting appellants’ and applicants’ in-person availability early or later on the specific Appeals Day.

On this item, staff is proposing Appeals Days would normally be scheduled each year when the City Council adopts its annual meeting agenda, to give advanced notice to the City Council, staff, and the public. Given the timing of the proposed adoption, however, of this policy, staff is also requesting the City Council set the appeals days for the remainder of the calendar year.

Staff proposes the following Appeals Days for 2026: May 13, August 6, and November 5.

2. Restrictions on Continuances. To provide certainty and promote timely due process, the policy generally eliminates continuances, as requested by parties to an appeal, except in 5 of 112
CONSIDERATION OF (1) A RESOLUTION ADOPTING AN AMENDED AND RESTATED CITY

COUNCIL POLICY AND PROCEDURES MANUAL, INCLUDING ADOPTION OF A DISRUPTION POLICY PER SB 707 AND A CITY COUNCIL APPEALS POLICY, AND

AMENDMENTS TO THE CITY COUNCIL MEETING ORGANIZATION POLICY, REMOTE ATTENDANCE POLICY, AND OTHER MINOR ADMINISTRATIVE POLICY CHANGES; (2) SELECTING DATES FOR APPEALS DAYS FOR 2026; AND (3) FINDING SUCH ACTIONS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
March 10, 2026

exceptional circumstances determined by the Community Development Director. Given the sparse timing of Appeals Days, staff also will seek to avoid administrative continuances.

3. Evidence Submission Deadlines. The policy establishes deadlines for (a) the posting of staff reports and (b) submission of documentary evidence so that the City Council has sufficient time to review materials before hearing an appeal.

4. Cost Recovery and Fee Refund Authority. The policy proposes for staff to annually evaluate as part of the budget process the appeal fee for cost recovery. While this will result in a potential increase in the fee amount, the policy provides that the City Council may refund appeal fees in cases where it finds that a lower decision-making body abused its discretion.

Collectively, these revisions are intended to help maintain efficient meeting management while accommodating both in-person and remote public participation, and for the appeals policy, to further promote fairness, predictability, and efficiency in the processing of appeals. However, because these processes are new to the City, staff anticipates there may be a need for an iterative process to fine tune these policy adjustments with the move to remote meeting participation. Staff recommends that the City Council reevaluate the efficiency and efficacy of these policy changes approximately six months after their effectiveness (November/December 2026).

Additional Cleanup and Administrative Updates
In addition to the proposed adoption of the Disruption Policy and Appeals Policy, and the more substantive changes to Policies 1.1 and 1.3, described above, there are additional proposed minor administrative and organizational amendments included in the amended and restated City Council Policy and Procedures Manual. These changes are largely technical in nature and are intended to improve clarity, consistency, and practical implementation of the policies. Examples include:
• Minor updates to language and formatting throughout the manual. • Clarifying the use of the City seal and emblem for official City business. • Updating cross-references and policy numbering for consistency. • Complete compilation of the Manual (various City Council policies had been adopted outside the Policy and Procedures Manual).

These revisions (as well as the proposed revisions to Policies 1.1 and 1.3) are reflected in the redlined version of the Policies and Procedures Manual included with the staff report. (See Attachment 2).

FINANCIAL ANALYSIS
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CONSIDERATION OF (1) A RESOLUTION ADOPTING AN AMENDED AND RESTATED CITY

COUNCIL POLICY AND PROCEDURES MANUAL, INCLUDING ADOPTION OF A DISRUPTION POLICY PER SB 707 AND A CITY COUNCIL APPEALS POLICY, AND

AMENDMENTS TO THE CITY COUNCIL MEETING ORGANIZATION POLICY, REMOTE ATTENDANCE POLICY, AND OTHER MINOR ADMINISTRATIVE POLICY CHANGES; (2) SELECTING DATES FOR APPEALS DAYS FOR 2026; AND (3) FINDING SUCH ACTIONS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
March 10, 2026

Adoption of the amended and restated City Council Policy and Procedures Manual is not expected to have a significant fiscal impact on the City. The proposed changes primarily clarify and organize existing policies governing City Council meetings and administrative procedures.

However, implementation of the Disruption Policy required by SB 707 will have some associated fiscal due to the potential for licensure of additional technology and staffing resources. However, as this is a required action by SB 707, it is effectively an unfunded mandate for which the City has no choice but to comply. At this time, any costs associated with maintaining remote participation technology are expected to be studied and further refined in as we ask the Council to adopt the FY 26-27 budget. For now, no additional appropriations are required as part of the adoption of these policies.

On the other hand, the proposed Appeals Policy may result in modest administrative efficiencies by establishing designated quarterly “Appeals Day” meetings and clearer deadlines for evidence submission and creates the potential for cost recovery. The proposed Appeals procedures are intended to improve scheduling predictability, reduce staff time associated with coordinating appeals hearings and continuances, and improve cost recovery related to appeals processing.

ENVIRONMENTAL ANALYSIS
The proposed action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines, as the action not a “project” and has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. (14 Cal. Code Regs. § 15378(a).) A “project” specifically does not include continuing administrative or maintenance activities, such as general policy and procedure making. (14 Cal. Code Regs. § 15378(b)(2).) Alternatively, the proposed actions are exempt from CEQA, as there is no possibility that such action would have a significant negative effect on the environment. (14 Cal. Code Regs. § 15061(b)(3).) Rather, the proposed actions are administrative in nature and merely set forth policies and procedures for the conduct of the City Council’s meetings, proceedings, business, and administration.

ATTACHMENTS

1. Proposed Resolution Adopting an Amended and Restated City Council Policy and Procedures Manual (Pgs. 8-12) Proposed Exhibit A (to the Resolution), draft Amended and Restated City Council Policy and Procedures Manual (Pgs. 13-52); including new draft Policy 1.7 re Disruption of Telephonic or Internet Service During Public Meetings (SB 707) (Pgs. 53-55); and new draft Policy 1.8 re Processing and Consideration of Appeals to the City Council (Pgs. 56-57)

2. Redline reflecting Proposed Changes to CC Policy and Procedures Manual (for reference purposes only) (Pgs. 58-97)
7 of 112
CONSIDERATION OF (1) A RESOLUTION ADOPTING AN AMENDED AND RESTATED CITY

COUNCIL POLICY AND PROCEDURES MANUAL, INCLUDING ADOPTION OF A DISRUPTION POLICY PER SB 707 AND A CITY COUNCIL APPEALS POLICY, AND

AMENDMENTS TO THE CITY COUNCIL MEETING ORGANIZATION POLICY, REMOTE ATTENDANCE POLICY, AND OTHER MINOR ADMINISTRATIVE POLICY CHANGES; (2) SELECTING DATES FOR APPEALS DAYS FOR 2026; AND (3) FINDING SUCH ACTIONS

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
March 10, 2026

Submitted By: Megan Garibaldi Approved: .David A Kiff
Megan Garibaldi, City Attorney Dave Kiff, City Manager
Report Prepared By: Coordinated With:

Megan Garibaldi, City Attorney Jane Abzug, Assistant City Attorney Patrick Donegan, Assistant City Attorney
Matthew Schneider, Director of Community
Development
Anthony Viera, Deputy Director of Community
Development
Ann Marie McKay, City Clerk
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RESOLUTION NO. 26.XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LAGUNA BEACH, CALIFORNIA, ADOPTING AN AMENDED

AND RESTATED CITY COUNCIL POLICY AND

PROCEDURES MANUAL, AND FINDING SUCH ACTION

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT UNDER STATE CEQA GUIDELINES SECTION
15061
WHEREAS, the City Council is authorized to adopt rules for the conduct of its meetings, proceedings, business, and administration, in accordance with the Laguna Beach Municipal Code, the Ralph M. Brown Act (Government Code section 54950 et seq.), and all other applicable laws; and
WHEREAS, the City Council has previously adopted a City Council Policy and Procedures Manual to provide guidance regarding the conduct of City Council meetings, the organization of City Council business, and other administrative practices of the City Council and the City; and
WHEREAS, the City Council has also from time-to-time adopted other policies and procedures regarding the organization of the City Council, its business, and other administrative matters; and
WHEREAS, review and periodic updating of city council policies is a best practice among cities to provide clear guidance to elected officials, city staff, and members of the public regarding city council procedures and expectations, and where necessary, to reflect changes in law; and WHEREAS, as a result of the recent enactment of Senate Bill (“SB”) 707, which amended the Brown Act, eligible legislative bodies must provide remote public participation effective July 1, 2026, for qualifying City Council meetings, and must also adopt procedures addressing disruptions in telephonic or internet service during meetings (“Disruption Policy”); and Attachment 1
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WHEREAS, in compliance with SB 707, the City Council desires to adopt the requisite Disruption Policy and to amend such other policies to allow for remote meeting participation, effective July 1, 2026, and to organize City Council meetings in a manner that provides for continued efficiencies while mitigating the impacts of possible disruption, including but not limited to through the adoption of a policy addressing the efficient and certain processing of City Council appeals; and
WHEREAS, the City Council desires to amend and restate the City Council Policy and Procedures Manual to incorporate these new policies and previously adopted policies that were not clearly included in the Policy Manual, clarify existing procedures, and ensure consistency with current law, including amendments to the Brown Act; and WHEREAS, the revised City Council Policy and Procedures Manual attached to this Resolution reflects these updates and is intended to serve as the official compilation of City Council policies and procedures.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH DOES RESOLVE:

SECTION 1. The foregoing recitals are true and correct, and incorporated herein by this reference.

SECTION 2. The amended and restated City Council Policy and Procedures Manual fixed and attached as Exhibit A hereto, entitled “City Council Policy and Procedures Manual,” which includes new Policy 1.7 (Policy for Disruption of Telephonic or Internet Service During Public Meetings (SB 707)) and new Policy 1.8 (Policy for Processing and Consideration of Appeals to the City Council), is hereby adopted.
9 10 of 112
-3- Reso. #
SECTION 3. Certain City Council policies and procedures were previously created by the adoption of City Council Resolutions 19.059, 21.103, 24.010, 24.011, 24.012, 25.044, and

25.045 (“Policy Resolutions”), respectively. To the extent of any conflict between those Policy Resolutions and this Resolution, including the amended and restated City Council Policy and Procedures Manual attached as Exhibit A, exist, this Resolution and amended and restated City Council Policy and Procedures Manual shall constitute the operative policies and procedures on such topics as are identified therein, and such Policy Resolutions shall be considered rescinded only to the extent of such conflict.

SECTION 4. The proposed action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to the State CEQA Guidelines, as the action not a “project” and has no potential to result in a direct or reasonably foreseeable indirect physical change to the environment. (14 Cal. Code Regs. § 15378(a).) A “project” specifically does not include continuing administrative or maintenance activities, such as general policy and procedure making. (14 Cal.

Code Regs. § 15378(b)(2).) Alternatively, the proposed actions are exempt from CEQA, as there is no possibility that such action would have a significant negative effect on the environment. (14 Cal. Code Regs. § 15061(b)(3).) Rather, the proposed actions are administrative in nature and merely set forth policies and procedures for the conduct of the City Council’s meetings, proceedings, business, and administration.

SECTION 5. If any action, subsection, sentence, clause, or phrase of this Resolution or the application thereof to any person or circumstance shall be held invalid or unconstitutional by a court of competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this Resolution that can be given effect without the invalid provisions. 10 11 of 112
-4- Reso. #
SECTION 6. This Resolution shall take effect immediately upon its adoption.

ADOPTED this 10th day of March, 2026.

Mark Orgill, Mayor
ATTEST:

Ann Marie McKay, City Clerk
I, Ann Marie McKay, City Clerk of the City of Laguna Beach, certify that the foregoing Resolution No. 26.XXX was duly adopted at a regular meeting of the City Council of said City held on March 10, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Ann Marie, City Clerk, City of Laguna Beach, CA
11 12 of 112
-5- Reso. #

EXHIBIT A
(City Council Policy and Procedures Manual)
12 13 of 112

CITY COUNCIL

POLICY AND PROCEDURES
MANUAL
13 14 of 112

CITY COUNCIL

POLICY AND PROCEDURES
MANUAL
This manual includes policies and procedures that guide the City Council in carrying out its duties as the chief legislative body of the City of Laguna Beach. These policies and procedures have been adopted through various actions including the Laguna Beach Municipal Code, City Council Ordinance, City Council Resolution, City Council minute order, and through adoption of this manual.

The City of Laguna Beach and its City Council are guided by a number of legislative directives including, but not limited to the Laguna Beach Municipal Code, the California Government Code, the “Brown Act” regarding public meetings, the California Fair Political Practices Commission Code of Regulations, Roberts Rules of Order, City-wide administrative policies and procedures, and state and federal judicial rulings.

This manual is directed primarily toward operational areas that regularly impact the City Council.

As such, it is recognized that this manual is not inclusive of all ordinances, resolutions and other legislative acts that have bearing on City Council operations.

The City Council Policy and Procedures Manual is updated on a regular basis and may be amended at any time by City Council direction.

Adopted: March 13, 2024
Amended and Restated: [Add Resolution Amending Policy]
14 15 of 112
__________________________________________________________________

1. City Council Meetings and Conduct

1.1 City Council Meeting Order of Business

1.2 Procedures for Councilmembers Placing Items on City Council Agenda

1.3 Establishing Time and Location for Regular City Council Meetings; Remote Participation

1.4 Rules of Decorum and Civility

1.5 Consideration of Nonmunicipal Matters

1.6 Improper Conduct at Meeting

1.7 Disruption of Telephonic or Internet Service at City Council Meetings (SB 707)

1.8 Appeals to the City Council

2. City Council Administration

2.1 Mayor Designated City Council’s Voting Delegate and Authorized City Council Spokesperson

2.2 Use of City Seal and Emblem

2.3 City Council Compensation

2.4 Use of E-Signatures

3. City Recognition and Ceremonial Policies

3.1 Naming Policy

3.2 Donation Policy

3.3 Flag Policy
City Council Policy/Procedure
Table of Contents
15 16 of 112
Policy 1.1
Reference: Municipal Code: § 2.04.020
Resolution 24.010
[Add Resolution Amending Policy]
Section 1. Purpose
In addition to procedures set forth in the Ralph M. Brown Act (the “Brown Act,” Government Code § 54950 et seq.) and § 2.04.020 of the Laguna Beach Municipal Code, the following policies and procedures have been adopted by, and shall be followed by, the City Council with regard to agenda preparation and the conduct of public meetings. Where applicable, this policy shall also apply to City commissions, boards, committees, and City staff. The purpose of this policy is to set forth standardized procedures for the administration of City business at public meetings.

Section 2. Policy and Procedures

2.1 Agenda Posting and Descriptions
The City Manager shall cause an agenda to be posted in accordance with the Laguna Beach Municipal Code, the Brown Act (Government Code § 54950 et seq.), and with respect to appeals to the City Council, City Council Policy 1.8. The agenda shall include a brief description of each item of business to be transacted or discussed at the meeting together with the time and location of the meeting. The description shall be sufficient to apprise interested persons of the subject matter of the discussion or the business to be conducted.

2.2 Agenda Preparation for Regular Meetings
An agenda shall be prepared for each Regular Meeting containing the specific items of business to be transacted and the order thereof. Items of business may be placed on the agenda by the City Manager, his representative, the City Attorney, or by a majority vote of the City Council at a prior Council meeting. Individual City Council Members may place items for initial discussion on the agenda under “Council Member Items,” in accordance with Resolution No. 24.011, as may be amended, and City Council Policy 1.2, as may be amended. The City Clerk shall thereafter post the agenda under the direction of the City Manager.

The agenda, together with all reports pertaining thereto, shall be delivered to the Council Members and the public no later than the 72 hours preceding the Regular Meeting. No matters other than those listed on the agenda shall be acted upon by the City Council, except as otherwise authorized by Government Code section 54950 et seq.

City Council Policy/Procedure
City Council Meeting Order of Business
16 17 of 112
Policy 1.1

2.3 Conduct of City Business at Regular Meetings
At the time set for each Regular Meeting, the Council Members, City Clerk, City Manager, City Attorney and such Department Heads and staff as have been requested to be present, shall take their regular places. The Mayor shall call the meeting to order and the business of the City Council shall be taken up for consideration and disposition in the order set forth in Section 2.4, except that absent the objection of a majority of the Council Members present, the Mayor or City Manager may request that items be taken out of order.

2.5 Agenda Contents for Order of Business
The Order of Business of meetings of the City Council shall be in conformance with the following, which shall be listed on the agenda in the following order:
(a) Roll Call for Closed Session (when agendized). The City Clerk shall call the roll of the Council Members prior to closed session and the names of those present and absent shall be entered in the minutes.
(b) Public Comment on Closed Session Items (when agendized).

(c) Recess into Closed Session (when agendized). All Closed Session items shall be listed on the Agenda, announced, and considered pursuant to Sections 54950 et seq. of the California Government Code prior to the City Council’s recess into closed session.

(d) Roll Call. The City Clerk shall call the roll of the Council Members at commencement of the Regular Meeting and the names of those present and absent shall be entered in the minutes.
(e) Pledge of Allegiance to the Flag of the of the United States of America. (f) Closed Session Announcement(s). A closed session report shall be provided, as required pursuant to California Government Code Section 54950 et seq. (g) Presentations. The City Council shall from time to time recognize individuals and organizations and present awards, proclamations, or certificates of appreciation, or receive special presentations, as previously scheduled and described on the agenda cover sheet. (h) Additions and Deletions – City Manager. The City Manager may, absent the objection of a majority of the Council Members present, remove items listed on the agenda, if the City Manager determines a need to do so. If, in the event the City Manager knows in advance of the meeting of his/her intention to delete an item from the posted agenda, he/she shall make every practical attempt to advise the public of such intention to minimize inconvenience to the public. Additions to the agenda are limited by California Government Code Section 54954.2 (of the Brown Act).
17 18 of 112
Policy 1.1
(i) Public Comments – Non Agendized Items(In-Person Participation). The City Council shall consider Public Comments, of up to three (3) minutes each as determined by the Mayor and for a total of 45 minutes, from the members of the public in attendance in person at the meeting location listed on the agenda concerning items not appearing on the agenda. Public comments beyond 45 minutes shall be reconvened at the conclusion of all public hearings and heard with public comments from members of the public participating remotely. In accordance with the provisions of the Brown Act (Government Code Section 54950 et seq.), no action or discussion may take place by the Council on any item not on the posted agenda. At the direction of the City Council, speaker cards may be used by the City Clerk’s Office for the orderly conduct of the meeting; those not completing speaker cards may speak after those who completed speaker cards.
(j) Matters from the Mayor, City Council Members and City Manager. The City Council shall consider all oral and written communications from Council Members and City Manager. (k) Consent Calendar. All matters listed under Consent Calendar are considered by the City Manager to be routine and will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council, City staff, or members of the public request specific items to be removed from the Consent Calendar for comment or separate discussion. Each speaker shall have up to three (3) minutes for each item, as may be shortened or extended, at the discretion of the Mayor.
(l) Regular Business. This section is for a wide variety of matters such as consideration of ordinances for introduction, resolutions, extraordinary policy and business matters, staff reports and recommendations. Any member of the public may address the City Council on any item of Regular Business. Each speaker shall have up to three (3) minutes for each agendized Regular Business item, as may be shortened or extended, or a cumulative limit on the time for all public speakers may be imposed, at the discretion of the Mayor. (m)Public Hearings (Non-Appeals). The City Council shall conduct all Public Hearings for items that are not quasi-judicial appeals to the City Council in accordance with the provisions of applicable Laguna Beach procedure and all applicable law. Any member of the public may address the City Council on any Public Hearing item during the public testimony portion of the item.
(n) Public Hearings (Appeals). The City Council shall conduct all Public Hearings for items that have been appealed to the City Council in accordance with the provisions of applicable Laguna Beach procedure and all applicable law. The Mayor shall have discretion to establish the time allocated for the appellant, the applicant, and any speakers in support or against, respectively. Any member of the public may address the City Council on any Public Hearing item during the public testimony portion of the item. (o) Public Comments – Non Agendized Items (Remote Participation). The City Council shall consider Public Comments, of up to three (3) minutes each as determined by the Mayor, from the members of the public attending the meeting remotely concerning items not appearing on the agenda. In accordance with the provisions of the Brown Act (Government 18 19 of 112
Policy 1.1
Code Section 54950 et seq.), no action or discussion may take place by the Council on any item not on the posted agenda. Any in-person public comment on non-agendized items that was not completed pursuant to Item (i) shall be heard in conjunction with this item, with the members of the public attending the meeting in person commenting first. (p) Council Member Item(s). The City Council shall consider matters submitted by members of the City Council in accordance with Resolution No. 24.011, as may be amended. (q) Adjournment.

2.6 Estimated Timed Agenda
To assist the City Council, staff, and members of the public in planning for City Council meetings, City staff will endeavor to include the estimated amount of time for which each separate item of business listed on the agenda is anticipated to be considered. The estimated times are provided solely for planning and expectation-setting purposes and are not binding. Agenda items may take less or more time than the estimated time indicates based on the progress of the meeting, the length of discussion, public comment, or other meeting circumstances.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
19 20 of 112
Policy 1.2
Reference: Resolution No. 24.011
[Add Resolution Amending Policy]

Section 1. Purpose
To establish the procedures by which a member of the City Council may place an item(s) on the agenda for an upcoming City Council meeting.

Section 2. Background
Items may be placed on the City Council’s regular agenda by the City Manager, City Manager’s designee, or City Attorney, as deemed necessary, or any individual Council Member, in accordance with the terms of this policy. The City Clerk must post regular meeting agendas a minimum of 72 hours prior to the meeting.

Section 3. Policy

3.1 Definition of “Initiative”
For the purpose of this Resolution, the term “initiative” shall mean “a new policy, ordinance, program, or project that is not budgeted, or is not included in the City Council priorities established during the Strategic Planning Session.”

3.2 Placing Councilmember-Requested Items on the City Council Agenda In accordance with the City Council-City Manager form of government, a Councilmember shall propose to place a new initiative on a future City Council meeting agenda in the manner set forth herein. Two members of the City Council may propose at a Council meeting, under “Council Member Items” that an item be agendized for future Council discussion, consideration, and/or action. The merits of the requested item shall not be debated at that meeting. Subject to notice and hearing requirements, the item shall be agendized for a future meeting and noticed as required by law. Items agendized pursuant to this section shall appear on the agenda under the Councilmember Items portion of the agenda and the names of the Councilmembers who agendized the item shall be included with the item description. Staff reports will only be prepared if a minimum of three members of the City Council at a Council meeting affirmatively direct staff to prepare a report.

City Council Policy/Procedure
City Council Meetings; Procedures for Councilmembers
Placing Items on City Council Agenda
20 21 of 112
Policy 1.2

3.3 Placing Board, Commission, and Committee-Requested Items on the City Council Agenda
Notwithstanding Section 3.2, above, if a City Board, Commission, or Committee desires to place an initiative on the City Council agenda, the Chair of the body and Staff Liaison to the body should contact and work with the City Council Liaison and City Manager to place an initiative on a future City Council meeting agenda.

For bodies other than the Planning Commission, Design Review Board, Arts Commission, Parking Traffic and Circulation Committee, and the View Restoration Committee, only initiatives on the City Council approved workplan for the body shall be placed on a City Council meeting agenda pursuant to this Section 3.3.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
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Policy 1.3
Reference: Resolution No. 24.012[Add Resolution Amending Policy] Section 1. Purpose
The purpose of this policy is to establish the regular meeting schedule, location, and platform for remote public attendance and participation in meetings of the City Council. This policy is intended to facilitate public access and participation in accordance with applicable provisions of the Ralph M. Brown Act (“Brown Act,” codified at Government Code section 54950 et seq.).

Section 2. City Council Regular Meeting Schedule
A. Regular meetings of the City Council shall be held on the second and fourth Tuesdays of each month at the hour of 3:00 p.m., or if such day is a holiday, then the meeting scheduled on such day shall be held on the next succeeding day, which is not a holiday.

B. Only closed sessions and workshops may be held between 3:00 p.m. and 5:00 p.m., unless a regular meeting is adjourned to, or a special meeting called for, that time period. No closed session or workshop will be held between 3:00 p.m. and 5:00 p.m. unless the posted agenda of that evening’s regular meeting indicates that such closed session or workshop will take place; in the absence of such notification on the agenda, the regular meeting shall commence at the hour of 5:00 p.m.

Section 3. Location
In accordance with Laguna Beach Municipal Code section 2.040.010, regular meetings of the City Council shall be held in the Council Chambers at Laguna Beach City Hall, 505 Forest Avenue, Laguna Beach, CA 92651. The location for closed sessions, following the convening of the meeting in the Council Chambers, shall be as specified on the agenda.

Section 4. Remote Participation
In accordance with Senate Bill (“SB”) 707, effective July 1, 2026, meetings of an “eligible legislative body” must allow for public participation through a two-way phone or video platform, unless the technology is not available at the meeting location or the meeting qualifies for an exemption. For purposes of the City’s legislative bodies, an “eligible legislative body” is defined by SB 707 to only include the City Council and no other board, commission, or committee.

City Council Policy/Procedure
City Council Meetings; Establishing Time and Location
for Regular City Council Meetings; Remote Participation 22 23 of 112
Policy 1.3
Accordingly, extension of SB 707 public participation though a two-way phone or video platform to other City commissions, boards, and committees shall be at the sole discretion of the City Council only.

Effective July 1, 2026, City Council meetings at which the technology is available or are not otherwise exempt under SB 707 shall allow for public participation, subject to the requirements of the Brown Act, the City’s ordinances, regulations, and policies, and all other applicable law, via a two-way [either: (1) telephonic or (2) audio/visual] platform.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
23 24 of 112
Policy 1.4
Reference: Resolution No. 19.059
Section 1. Purpose
The purpose oftheRules of Decorum and Civility Policy isto promote mutual respect, civility, and orderly conduct among elected and appointed City officials, City staff, and members of the public. This policy is not intended to deprive any person of his or her right to freedom of expression, but to promote, to the extent possible and reasonable, open dialogue and positive communications while discouraging intimidating, demeaning, volatile, hostile or aggressive actions. The City expects locally elected and appointed officials and its employees to comply with this policy, and also seeks cooperation from members of the public.

Section 2. Rules of Decorum and Civility Policy for City Officials and Employees
The City holds numerous public meetings, such as meetings of the City Council and City commissions, boards and committees (hereinafter "Public Meetings"). In order to safeguard participatory democracy in Laguna Beach, all elected officials, appointed officials and City employees (hereinafter "City Officials") are expected to adhere to the following standards of conduct:
• Treat everyone courteously;
• Listen to others respectfully;
• Exercise self-control;
• Give open-minded consideration to all viewpoints;
• Focus on the issues and avoid personalizing debate;
• Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption; and • Provide fair and equal treatment for all persons and matters coming before City bodies.

In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:

1. City Officials shall treat all members of the public with respect at all times during Public Meetings and shall not make belligerent, personal, impertinent, slanderous, threatening, intimidating, abusive, profane or disparaging comments towards members of the public or other City Officials. No shouting or physical actions that City Council Policy/Procedure
Decorum and Civility
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could be construed as threatening will be tolerated on the part of any City Official.

2. Every effort shall be made by City Officials to be fair and impartial in listening to public testimony. Members of the public deserve an opportunity to influence the thinking of elected and appointed officials. Expressing a final opinion or passing judgment prior to the close of presenting evidence and testimony at a Public Meeting casts doubt on the ability of members of a City body to conduct a fair review of the issue.

3. The same level of respect and consideration of differing points of view that is deemed appropriate for Public Meetings shall be maintained by City Officials in private conversations or communications, such as emails, voicemail messages, and text messages regarding matters of City business.

4. The professional and personal conduct of City Officialsshall be above reproach and avoid even the appearance of impropriety. City Officials shall refrain from abusive conduct, personal charges or verbal attacks upon the character of members of the public or other City Officials.

5. All City Officials shall promote the use of and adherence to these rules at all Public Meetings.

Section 3. Rule of Decorum and Civility Policy for Members of the Public Members of the public are expected to adhere to the following standards of conduct at Public Meetings and in interactions with City Officials in the workplace:
• Treat everyone courteously;
• Listen to City Officials and other members of the public respectfully; • Exercise self-control and avoid threats of violence and loud, insulting, demeaning, or offensive communications;
• Give open-minded consideration to all viewpoints;
• Focus on the issues and avoid personalizing debate; and • Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption.

In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:

1. No person attending a Public Meeting shall engage in disorderly or boisterous conduct, including, but not limited to, applause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance, that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.

2. All remarks by members of the public shall be addressed to the Mayor or the Chair of the City body (hereinafter "Presiding Officer") and not to any other member of the public or 25 26 of 112
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to any individual member of the City body unless in response to a question from that member.

3. Signs, placards, banners, or other similar items shall not be permitted in the audience during a public meeting if the Presiding Officer determines that the presence of such item disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.

4. All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules of Decorum.

5. All persons attending a Public Meeting shall listen courteously and attentively to all public discussions at the meeting and avoid interrupting members of the public addressing the City body or City Officials.

6. Members of the public while attending a Public Meeting shall refrain from abusive conduct, personal charges, or verbal attacks upon the character of City Officials.

7. It is the responsibility of the Presiding Officer to keep comments on topic during Public Meetings. Individuals should honor efforts by the Presiding Officer to focus discussion on current agenda items. If there is disagreement about the agenda or the Presiding Officer's actions, those objections should be voiced politely and with reason, following procedures outlined in parliamentary procedure.

Section 4. Enforcement of Rules of Decorum and Civility Policy

1. The Presiding Officer shall be responsible for maintaining the decorum and civility at Public Meetings and enforcing the Rules of Decorum in a uniform and even-handed manner.

2. The Presiding Officer may intervene to ensure that no City Councilmembers interrupt members of the public while speaking.

3. City Officials who intentionally and repeatedly do not adhere to these rules may be reprimanded by the Presiding Officer or formally censured by a majority of the members of the City body of which such City Official is a member. City Officials who are appointed by the City Council to a City body may be censured or removed by a majority vote of the City Council for a failure to adhere to these rules. The foregoing does not limit the power of the City Council to remove any appointed member of a City body with or without cause.

4. In the event that any member of the public breaches the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting, the Presiding Officer shall order that person to cease the offending conduct.

5. If any member of the public continues to breach the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting following 26 27 of 112
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an order from the Presiding Officer to cease the offending conduct, the Presiding Officer may order that person to leave the Public Meeting and may engage the efforts of law enforcement as necessary to carry out the order.

6. If a member of the public acts abusively towards a City employee outside of a public meeting but in the workplace, staff will issue an oral warning before taking further action in response to the abuse and provide that person with this policy. This warning, which should clearly identify both the offending behavior and the potential consequences that may occur if such behavior persists, shall provide the member of the public with an opportunity to improve his or her behavior before the City takes more serious action, such as removal from the premises.

7. If a member of the public does not improve his or her behavior in response to an oral warning, the City will ask the abusive individual to leave the premises for a short period of time (e.g., the remainder of the day).

The above-described remedies for compliance with the Rules of Decorum are not exclusive and shall not preclude the application or use of other remedies provided by State law or the Municipal Code.

A breach of the Rules of Decorum and Civility Policy shall in no event be a basis for the invalidation of any action taken by the City Council or any City board, commission, or committee.

Adopted: September 19, 2019
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Reference: Ordinance No. 1695
Municipal Code Section: 2.04.050
Section 1. Policy
The City Council will not consider or act upon matters of a nonmunicipal nature, such as political endorsements or matters of national or international concern, unless such nonmunicipal matters have a measurable and direct impact on the City, its residents, or the region. The prohibition on consideration of nonmunicipal matters, however, may be overridden by a 4/5 vote of the Council; provided, however, the matter must be within the City’s subject matter jurisdiction. While individual members of the Council may take public positions concerning such nonmunicipal matters, they shall not do so during or as part of any City Meeting or official function.

Adopted March 13, 2024
City Council Policy/Procedure
Consideration of Nonmunicipal Matters
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Reference: Ordinance No. 1695
Municipal Code Section: 2.04.060
Section 1. Policy
Any person who disrupts a City Council meeting by engaging in disorderly conduct, including but not limited to by refusing to be seated from the podium or keep quiet when it is not their opportunity to speak and ordered to do so by the Mayor, other presiding officer, or their designee, or by otherwise impeding the orderly conduct of the meeting, is guilty of a misdemeanor and is subject to removal from the meeting.

Prior to removing an individual, the Mayor, other presiding officer, or their designee, shall warn the person of their improper behavior and that their failure to cease such behavior may result in their removal; the person may thereafter be removed if their disruptive conduct does not cease.

Notwithstanding the foregoing, no warning is required in the event the behavior constitutes use of force or is a threat of force that sufficiently indicates intent and seriousness for which a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.

Adopted March 13, 2024
City Council Policy/Procedure
Improper Conduct at Meeting
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Policy 2.1
Reference: Resolution No. 21.103
Section 1. Voting Delegate
The Mayor is the City Council’s official voting delegate representing the City Council to various organizations with which the City Council interacts.

Section 2. Mayor Designated as City Council Spokesperson The Mayor shall represent and is authorized to present the official policies and positions of the City Council to various organizations with which the City Council interacts and to other governmental agencies and bodies. Staff shall support the Mayor, as needed, to prepare materials for meetings and advocate for the City’s position. Unless otherwise specifically designated and authorized through City Council action, when representing their individual opinions and positions, Councilmembers shall explicitly state they are not representing or speaking on behalf of the City or the City Council, nor shall they suggest or facilitate the inference that they are doing so.

Section 3. Delegation of Mayor’s Duties
In the event the Mayor is unable to attend a function, vote, or represent the City Council on an official policy or position, the Mayor Pro Tem shall be authorized to, and shall, act as Mayor during the Mayor’s absence and, in such circumstances, shall have the power to preform every act the Mayor could perform if present.

Section 4. Staff support of Mayor and Mayor Pro Tem
The City manager and City staff are authorized to support and assist the Mayor and the Mayor Tem Por in the discharge of their responsibilities.

Adopted: December 14, 2021
City Council Policy/Procedure
City Mayor Designated the City Council’s Voting
Delegate and Authorized City Council Spokesperson
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Policy 2.2
Reference: Ordinance No. 1388
Municipal Code 1.16.010

1.16.020

1.16.030

1.16.040
[Add Resolution Amending Policy]

Section 1. Unlawful Use of City Emblem, City Seal, Logo, Symbol or Insignia The City seal and the City emblem are the property of the City. It shall be unlawful for any person to make or use the official seal or the official emblem of the City, or any cut, facsimile, or reproduction thereof, or make or use any design, logo, symbol, insignia.

The City seal and City emblem shall not be used for commercial purposes, political purposes, or for any purpose that could mislead the public into believing that a person, organization, product, service, or activity is endorsed by or affiliated with the City, unless expressly authorized by the City Council or City Manager. Nothing in this section prohibits the use of the City seal or City emblem by the City Council, City departments, officers, or employees when acting within the scope of their official duties, as more specifically set forth in Section 5, below.

Section 2. City Emblem
The official seal of the city shall be in the form of a die approximately one and one-half inches in diameter, the face of which is as set forth below:

City Council Policy / Procedure
Use of City Seal/Emblem
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Section 3. City Seal
The general design and details of the official emblem of the city, excluding colors, shall be in the form as set forth below:

Section 4. Official Custodian
The City Clerk shall be the official custodian of the official seal and the official emblem of the city. Custodian of city seal and city emblem.

Section 5. Official Use
The official seal and the official emblem of the City may be used only for the conduct of official City business. Authorized uses include, but are not limited to, official City documents, communications, publications, signage, identification, and other materials produced or issued by the City Council, City departments, officers, or employees in the performance of their official duties.

City departments and employees may use the City seal or City emblem for official City purposes in accordance with administrative procedures established by the City Manager or designee.

The City Clerk shall affix the official City seal to documents when required by law or when directed by the City Council or City Manager.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
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Reference: Ordinance No. 1632
Section 1. City Council Monthly Compensation
The Monthly compensation for members of the City Council is set at $908.

Adopted: March 13, 2024
City Council Policy/Procedure
City Council Compensation
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Reference: Resolution No. 25.044
[Add Resolution Amending Policy]
Section 1. Purpose
The City of Laguna Beach ("City") seeks, through this Electronic Signature Use Policy ("Policy"), to implement guidelines for the use and acceptance of electronic signatures used to conduct official City business. This Policy allows the use of electronic signatures in lieu of manual signatures, when permitted by law, and establishes when an electronic signature may replace a manual signature. This policy shall apply to members of the City Council, City commissions, boards, committees, City staff, and where applicable, third parties.

Section 2. Legal Background
California has adopted statutes regulating the use of electronic signatures, including but not limited to, California Civil Code section 1633.1 et seq., otherwise known as the "Uniform Electronic Transactions Act" ("UETA"), and California Government Code section 16.5. This Policy and the guidelines and procedures included hereunder are intended to comply entirely with all applicable laws and regulations including, without limitation, the aforementioned statutes. To the extent that any procedure, policy, or guideline contained herein conflicts with applicable law, City staff, officials, and agents and all other persons subject to this Policy are required and expected to comply with the requirements of the applicable law(s).

Section 3. Findings and Declarations

3.1 The use of electronic signature technology will allow the City to collect and preserve signatures on documents quickly, securely, and efficiently.

3.2 The conditions under which the City will accept electronic signatures on City records or documents are an administrative affair for the City to determine and for which the City may set policy.

3.3 The City has a vital interest in reducing the waste of paper, increasing the efficient use of its resources, and ensuring the security and authenticity of electronic records, including electronic signatures.

3.4 This Policy seeks to mitigate the risks associated with conducting transactions, transmitting information, and maintaining public records that use electronic signatures.

City Council Policy/Procedure
Electronic Signature Use Policy
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Section 4. Definitions

4.1 "Certification Authority" means a person or entity that issues certification for a digital signature transaction.

4.2 "Digital signature" means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature. A digital signature is a type of "electronic signature."

4.3 "Electronic" means relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities.

4.4 "Electronic record" means a record, file, or document created, generated, sent, communicated, received, or stored by electronic means. An electronic record generally contains information or a data file that was created and stored in digitized form through the use of computers, machines, and software applications.

4.5 "Electronic signature" means an electronic sound, symbol, or process, attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. For purposes of this Policy, a digital signature is a type of electronic signature.

4.6 "External document" means any document generated by or required to be signed by persons other than the City. Examples of external documents include contracts to which the City is a party that must be signed by a non-City party or applications completed by the members of the public and submitted to the City.

4.7 "Internal document" means a form or document created by the City and for use exclusively by the City in which a signature is required or used.

4.8 "Manual signature" means an original wet signature applied to a document.

4.9 "Transaction" means an action or set of actions occurring between two or more persons relating to the conduct of business, commercial, or governmental affairs.

Section 5. General Policy Rules
The City encourages the use and acceptance of electronic signatures in internal and external activities, documents, and transactions when it is operationally feasible, where technology permits, and permitted by law.

5.1 Compliance with Law, Policy. To the extent permitted by law and this Policy, the City accepts electronic signatures as legally binding. The City will only accept electronic signatures that comply with requirements of this Policy.
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5.2 Use Optional. The use or acceptance of electronic signatures shall be at the option of the non-City signatories. Nothing in this Policy shall require the City to use or permit the use of electronic signatures, except as herein required.

5.3 Consent. All parties that wish to use electronic signatures shall agree to follow this Policy, shall provide written or electronic consent as to the use of electronic signatures, and shall agree to indemnify the City against any liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.

5.4 Signature Use. The City Manager, or designee, may require the use of manual, electronic, or digital signatures, at their discretion, except as otherwise required herein.

5.5 Internal City Business.

5.5.1 Internal Approvals. The City requires that various internal documents be approved by an employee, supervisor, department head, or other City staff. To the extent the City has the requisite technological means for any particular internal documents to be approved electronically, best efforts shall be used by the City to make such approval by electronic means as a replacement for a manual signature, unless otherwise directed by the City Manager or designee. Such approvals include, but are not limited to, time sheets, personnel action forms, acknowledgments, and other personnel­related documents, staff reports, memoranda, financial approvals, etc.

5.5.2 Internal Legal or Fiduciary Obligations. Internal documents that create or impose a legal or fiduciary duty may require a digital signature, as determined by the City Attorney or City Manager, or their respective designees.

5.5.3 Official Meetings and Actions. To the extent the City has the requisite technological means, best efforts shall be used by the City for records relating to meetings and official actions of a legislative body of the City to allow for the use of electronic signatures and for such records to be kept electronically.
a. The following are the classes of documents for which the use of electronic records and signatures shall apply in accordance with this Policy:
(i) Resolutions
(ii) Ordinances
(iii) Official Minutes
(iv) Public Hearing Notices
(v) Notices of Final Action
(vi) Notices of Exemptions or Determinations
(vii) Certifications
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the 36 37 of 112
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exception of documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.

5.5.4 Other Internal Documents. To the extent the City has the requisite technological means, best efforts shall be used by the City to allow for the use of electronic records and electronic signatures by the City for other internal City business and internal documents. Electronic records and electronic signatures, and digital signatures shall be in accordance with administrative procedures, as designated and as may from time-to-time be amended by the City Manager or designee.
a. The following are the classes of documents permitted for electronic signature, as may be further amended from time-to-time by the City Manager, or designee:
(i) Applications (Employment, Commission/Committee/Board) (ii) Offer Letters
(iii) Official Correspondence
(iv) Orders for the Payment of Money
(v) Oaths of Office
(vi) Record Destruction Requests
(vii) Statements of Economic Interest (Form 700) and FPPC- or Political Form Act-related forms filed with the City
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.

5.6 External Documents and Transactions

5.6.1 External Legal Obligations. If an electronic signature is used for an external document involving a transaction with the City which creates or imposes a legal duty, the City Attorney or City Manager, or their respective designees, may require a digital signature.

5.6.2 Other External Documents Involving Third Parties. For any other City business involving a non-City party, including without limitation external documents, the use and acceptance of electronic records, electronic signatures, and digital signatures by the City shall be in accordance with administrative procedures as designated and amended from time to time by the City Manager or designee. To the extent the City has the requisite technological means, best efforts shall be used by the City to allow for the use of electronic records and electronic signatures by both parties; provided, however, that nothing in this Policy shall obligate a non-City party to use an electronic signature. 37 38 of 112
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a. The following are the classes of documents permitted for electronic signature, as may be further amended from time-to-time by the City Manager, or designee:
(i) Contracts, including Amendments, Restatements, Change Orders, Task Orders, and Memoranda of Understanding
(ii) Grant Documents, as allowed by grant agencies
(iii) Applications for City Permits, Entitlements, Licenses, or other City-Issued Approvals
(iv) Invoices
(v) Certificates and Permits, as allowed by law
(vi) Grant Requests or Documents
(vii) Applications and Waivers for City events, recreation classes, camps, etc.
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of Contracts and Amendments, where use of electronic signatures may be required, or for documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.

5.7 Documents for Which Electronic Signatures are Prohibited. The following are the classes of documents for which electronic signature are prohibited:

5.7.1 Any documents for transactions listed in Civil Code section 1633.3, which sets forth which electronic signatures are unavailable for use.

5.7.2 Signatures that must be made in the presence of a notary public.

5.7.3 Unless otherwise allowed, documents that are recorded with a county recorder.

5.7.4 Any documents, required by law, to include manual signatures related to elections, initiative, referendum, or recall petitions.

5.7.5 Any documents or transactions that require manual signatures relating to banking- and securities-related documents or transactions, including bond documents.

5.8 Valid Electronic Signatures. When a signature is required for a record in which an electronic signature is authorized in accordance with this Policy, the signatories agree that an electronic signature has the same force and effect as the use of a manual signature if each of the following apply:

5.8.1 The signature is in accordance with the requirements of the UETA; 38 39 of 112
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5.8.2 The signature is created using an electronic signature technology that has been approved by the City Manager or designee, including DocuSign and Adobe Sign, which are hereby approved acceptable technologies; and

5.8.3 The signature is in accordance with any and all other applicable laws and regulations.

5.9 Valid Digital Signatures.

5.9.1 Attributes. Digital signatures used in compliance with this Policy shall have the same force and effect as the use of a manual signature provided that the digital signature has all of the following attributes:
a. It is unique to the person using it;
b. It is capable of verification;
c. It is under the sole control of the person using it; d. It is linked to data in such a manner that if the data is changed, the digital signature is invalidated; and
e. It conforms to the regulations adopted by the California Secretary of State including, but not limited to, the acceptable technology requirements set forth under the California Code of Regulations, title 2, section 22003.

5.9.2 Security. Prior to accepting a digital signature, City staff shall ensure that the level of security used to identify the signer of a document is sufficient for the transaction being conducted, that the level of security used to transmit the signature is sufficient for the transaction being conducted, and that the certificate format used by the signer is sufficient for the security and interoperability needs of the City.

5.10 Minimum Standards.

The standards set forth in this Policy are the minimum standards applicable for any electronic signature or electronic record. Any transaction must be analyzed under the facts and circumstances existing at the time a transaction has been executed. Depending upon the circumstances, the City may require a higher level of signature verification (e.g., out-of-state signatory). Nothing in this Policy prohibits a City official or employee, with the consent of the City Manager or designee, from requiring a wet signature or higher form of secure electronic signature if he or she believes it is prudent or necessary.

5.11 Acceptable Electronic Signature Technologies.
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The City Manager, or designee, shall identify the level of security procedures required for particular documents. The City Manager, or designee, shall also identify vendors and technology to execute those security procedures using industry best practices.

5.12 Further Acts.

Nothing in this Policy shall prevent the City Manager, or designee, from adopting additional guidelines or taking further actions to implement this Policy or to add other permissible forms of electronic signatures to this Policy.

Section 6. Sanctions.

Any person that makes inappropriate, illegal, or fraudulent use of electronic signatures, digital signatures, or electronic records in violation of this Policy or of any applicable law or regulation is subject to sanctions up to and including dismissal, suspension, and criminal prosecution as specified in published City policies, and State and federal law, regardless of whether such sanctions are directly referenced in this Policy. All inappropriate, illegal, or fraudulent uses of any electronic means of transmission shall be prosecuted to the fullest extent permitted by law, including the recovery of attorneys' fees and administrative costs.

Adopted: June 24, 2025
Amended: [add date of adopted revisions]
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Policy 3.1
Section 1. Purpose
The City of Laguna Beach is committed to establishing a clear, consistent, and respectful process for the naming and renaming of public properties, parks, buildings, and facilities, of city-owned, while respecting the important need for public consultation and City approval. This policy is designed to ensure the community’s cultural heritage, natural environment, and significant contributions are recognized and preserved.

The intent of this policy is to guide the naming of city-owned property in a fair, objective and thoughtful manner, and aid in the selection of names suitable for the property, respective of the history of the site or area, useful to the public and reflecting the community culture.

Section 2. General Policy
Naming property owned by the City of Laguna Beach requires administrative action. The Laguna Beach City Council retains the authority to establish formal legal names for city-owned properties, including public rights of way.

When an application is received, the City Manager and relevant Department Directors will review the proposal to provide input on the feasibility, logistics, cost estimates, and historical information related to the requested site.

After the administrative review, the application will be forwarded to the appropriate committee, such as the Recreation Committee, for further review, analysis, and recommendation to the City Council. The review of the application, along with any letters and supporting documents submitted by the applicant, is designed to ensure the integrity and thoroughness of the naming process. Public comments will be invited before any final City Council action is taken.

After the City Council’s decision, approved naming requests will be returned to City staff for design, implementation, and coordination with the applicant. If the application is not approved by the City Council, there will be a one-year waiting period before a resubmission of the same naming request can be made.

Section 3. Provisions

3.1 City Council Discretion
City Council Policy/Procedure
Naming of Public Property and Facilities
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The City Council reserves the right to consider naming requests outside the administrative process at its discretion. This flexibility allows the Council to address time-sensitive or exceptional circumstances that warrant immediate or special consideration.

3.2 Naming Criteria
The City of Laguna Beach will consider names for parks, recreational areas, municipal buildings, facilities, park benches and other small amenities, and public rights of way based on the following criteria:

1. Recognition of Natural Features: To recognize the native wildlife, flora, fauna, or natural features significant to the community.

2. Celebration of Local History and Culture: To celebrate local history, significant places, events, and the cultural heritage of Laguna Beach, including ancestral and community traditions.

3. Strengthening Community Identity: To strengthen neighborhood identity, foster community pride, and enhance cohesiveness across the city's neighborhoods and districts.

4. Commemoration of Noteworthy Individuals: To honor and commemorate individuals associated with Laguna Beach who have made noteworthy contributions to the city or community. Noteworthy individuals may include:
• A local or regional leader with strong, identifiable ties to the community, or specifically to the area connected to the public property being named. • A city resident who has distinguished themselves in community service, public service, or has made strong, identifiable contributions to the City of Laguna Beach.
• A current or former resident who, through distinction, has brought significant recognition to Laguna Beach at a state, national, or international level.

3.2.1 Naming after an individual or group:

If the applicant is requesting to name public property after an individual or group, these persons shall meet the following criteria:
• Demonstrated excellence in contributions to the city’s development, community service, personal sacrifice for public service or national defense, or efforts to foster equality and inclusivity among the citizens of Laguna Beach. • Demonstrated contributions to arts, culture, or historical significance locally, regionally, nationally, or globally, with clear ties to the City.

3.2.2 Naming Recognition for Major Cash or In-Kind Donations:
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• Naming Recognition for Major Contributions: In cases where a significant cash donation is made to the City of Laguna Beach, the City Council may approve naming public property in recognition of the donor. The contribution must be substantial enough to fund a major project or enhancement that benefits the city, such as park renovations, building construction, or other public infrastructure improvements. The exact amount considered "substantial" will be determined on a case-by-case basis by the City Council. • Naming Terms and Agreements: The naming rights associated with large cash donations may be subject to specific terms and conditions, including the duration of the naming rights and any associated maintenance or endowment requirements. All agreements will be formalized through a written contract between the City and the donor, specifying the scope and conditions of the donation and the associated naming rights.

3.2.3 Naming of Park Benches and Other Small Amenities with Identifiable Life Span:

The City of Laguna Beach allows individuals, groups, and organizations to dedicate or name existing park benches, trees, picnic tables, and other small amenities to recognize loved ones, special events, or community contributions. The following guidelines apply:
• Eligibility: Individuals or organizations may apply to dedicate or name an amenity as a form of public recognition.
• Application & Review Process: Applications are submitted to the City Manager’s Office for initial review. The City Manager may forward applications to the Transit and Community Services Department, or another City department as appropriate, for site selection and feasibility assessment. • Program Capacity: To preserve public spaces and maintain community aesthetics, the City will establish a maximum of 150 locations citywide.

Additional locations may be identified and made available on a first-come, firstserved basis. • Locations: Benches, trees, and small amenities will be installed in accordance with a list of approved locations. When a potential new location is identified, the Public Works and Utility Department or City Manager may review the site to ensure:

1. The site or plaque does not interfere with the general use of the location.

2. The site or plaques do not obstruct walkways, access, or existing park activities.

3. The amenity aligns with the aesthetics of the location.

4. The site is safe and accessible for the public.
• Amenity Standards: The benches and picnic tables available for dedication are standard models pre-selected by the City to ensure consistency with the style and materials already in use throughout the park.
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• Donation Fee: A fee (currently $5,000, subject to change) covers the cost of the amenity, plaque, and installation.
• Plaque Specifications:
o Benches and Picnic Tables: Plaques will be mounted directly onto the amenity.
o Trees: Plaques will be installed at ground level, typically on a flat concrete or stone base near the tree to avoid damage.
o Plaques must not exceed 6” x 12” and may contain up to 150 characters.

Content must be respectful, concise, and appropriate for public display.

No religious, political, or offensive language or imagery is permitted.

Plaque font, size, and placement are determined by the City. • Maintenance Duration: Donated amenities are maintained for a standard term of 10 years. Renewal opportunities may be available upon request, subject to City review and approval.
• Installation Schedule: Given limited City resources and the goal of balancing amenities across the community, the City may defer installations as needed. In some years, no new amenities may be installed.
• Replacement, Renovation, Relocation, or Removal:

The City retains the right to relocate, modify, or remove any donated amenity for operational, safety, or design reasons. Donors do not have ownership rights to any amenity or its location.
o The City is not responsible for the replacement of amenities damaged or removed due to vandalism, natural events, or other circumstances. o Donors may request to replace a damaged or removed amenity at their expense, subject to City approval, within 10 years of the original placement. o If a plaque is removed, the City may offer it for return to the donor or hold it for up to one year before recycling.
o The City may replace a bench or amenity with an alternative item, such as a chair or other appropriate furnishing, at its discretion.

3.3 Application Denial
Denial of a naming application may be appropriate if the proposed name could bring disrepute to the community or if the recommendation is not supported by city staff or city committee.

3.4 Exclusions
The City of Laguna Beach and the City Council reserves the right to exclude naming applications that are contrary City of Laguna Beach municipal code, city policies, or the following purposes:
• Dual naming of any public property, including the honorary naming of City streets, will not be considered.
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• No naming rights will be given to any public property that limits its use. • Names associated with commercial enterprises, political affiliations, or entities known for activities in conflict with the city’s values (e.g., drugs, alcohol, or tobacco) will not be considered.
• The dedication and naming of artwork shall be addressed under a separate policy.

3.5 Procedure for Naming and Renaming

3.5.1 Submission of Proposal.

Proposals to name or rename a public property must be submitted in writing to the City Manager’s office. Submissions should include:
o A detailed rationale for the name proposal, including historical context or biographical information.
o Letters of support or any relevant documentation that demonstrates community or organizational backing.

3.5.2 Review Process.

The City Manager, along with department heads, will review the proposal for feasibility and impact. Following an administrative review, the proposal will be submitted to the appropriate committee, if available, for evaluation and recommendation prior to submittal to the City Council for final approval.

3.5.3 Public Consultation.

Before final approval, a period of public consultation will be held to gather community feedback on the proposed name. This feedback will be included in the report to the City Council.

3.5.4 City Council Approval.

Final approval of any naming or renaming request rests with the Laguna Beach City Council, which will consider both the committee’s recommendation and public feedback before making a decision.

3.6 Duration and Renaming

3.6.1 Naming Rights Duration.

Naming rights will typically stand for 25 years, unless otherwise specified in a naming agreement. At the end of this period, the City Council will review the relevance and appropriateness of continuing the name, considering the property's condition and community significance.

3.6.2 Renaming Considerations.

Renaming is discouraged except in circumstances where new information comes to light, or the property's usage significantly changes. Renaming requests will undergo the same rigorous review as original naming requests.
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3.7 Rescind

3.7.1 Rescission of Naming Rights.

The City reserves the right to rescind naming rights if a name is later found to compromise the public trust or be contrary to community values.

3.7.2 City Council Rescission.

The City Council may rescind without any further review.

3.8 Plaques and Dedications

3.8.1 Plaque Installation.

Plaques may be installed at a prominent location for properties or facilities with approved names. These plaques will include the name, dedication date, and a brief explanation of the name's significance.

3.8.2 Plaque Text.

The plaque must include the City’s seal, the names of City Council members in office at the time of dedication, and any key contributors to the project.

Adopted: June 10, 2025
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Policy 3.2
Section 1. Purpose
The purpose of this policy is to establish guidelines and procedures for accepting donations of money, property, or in-kind goods and services to the City of Laguna Beach. The City recognizes that donations can enhance public services and facilities while fostering public involvement. This policy ensures that donations are handled in a transparent and consistent manner.

Section 2. General Policy
The City of Laguna Beach welcomes donations from individuals, businesses, foundations, and other entities to enhance public services, programs, and facilities. Donations are accepted when they align with the City's mission and priorities, and the City reserves the right to decline any donation that imposes undue financial, operational, or legal obligations. All donations become the property of the City and are used in accordance with the donor’s intent, provided such use aligns with City goals. The City values transparency in the management of donations and will maintain appropriate records while recognizing donor contributions through public acknowledgment when appropriate. Acceptance of donations does not grant any special privileges or preferential treatment to the donor. Donors are responsible for determining the tax deductibility of their contributions, and the City encourages consultation with a tax advisor.

Section 3. PROVISIONS

3.1 Definitions

3.1.1 Donation: A voluntary transfer of money, goods, services, or property from individuals, businesses, foundations, or other entities to the City of Laguna Beach without any expectation of return or consideration.

3.1.2 Donor: The individual or entity providing the donation.

3.1.3 In-Kind Donation: A donation of goods or services rather than cash.

3.1.4 Designated Donation: A donation that is earmarked by the donor for a specific purpose, program, or facility.

City Council Policy/Procedure
Donation Policy
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Policy 3.2

3.2 General Guidelines

3.2.1 Authority to Accept Donation:
i. The City Manager of designee is authorized to accept donations up to $5,000 in value.
ii. Donations exceeding $5,000 in value, or donations involving conditions or restrictions, ongoing maintenance, or donations of land, must be approved by the City Council.

3.2.1 Conditions of Donations:
i. The City reserves the right to decline any donation if it is deemed inappropriate, inconsistent with City goals, or if it involves excessive ongoing maintenance or administrative costs.
ii. Donations must comply with applicable federal, state, and local laws and regulations.

3.2.3 Designation of Donations:
i. Donor may designate their donation for a specific purpose or program.

However, the City retains the right to determine the final use of the donation in alignment with City priorities and needs.
ii. Designated donations must be used solely for the specified purpose, unless otherwise agreed upon by the City and the donor.

3.2.4 Public Recognition:
i. The City may acknowledge donations through plaques, letters of appreciation, or other forms of public recognition. Naming rights or dedications (such as for buildings or park features) are subject to the City’s Naming Policy.
ii. For Large donations, recognition opportunities may be negotiated with the donor in accordance with the City’s Naming Policy.

3.3 Types of Donations

3.3.1 Monetary Donations:
i. Monetary donations may be made by check, electronic transfer, or other approved financial instruments.
ii. Designated monetary donations must clearly state the intended use.

3.3.2 In-Kind Donations (excluding real property):
i. In-kind donations such as goods or services will be evaluated based on their relevance to City programs or facilities and the cost of maintenance or operation.
ii. The City may accept or decline in-kind donations based on the ability to maintain or utilize them effectively.

3.3.3 Planned Giving: The City may accept donations made through bequests, trusts, or other planned giving mechanisms, subject to review by the City Attorney. 48 49 of 112
Policy 3.2

3.3.4 Real Property Donations:
i. Real property donations, such as land or buildings, will be subject to a comprehensive due diligence process before acceptance. This may include obtaining the following reports:
a. Phase I Environmental Site Assessment: To investigate the historical use of the property and any potential environmental hazards. b. Geological Site Hazard Assessment: To assess geological risks such as landslides, soil instability, or other hazards.
c. Preliminary Title Report: To ensure there are no unforeseen legal complications, such as easements, liens, or other encumbrances on the property.
d. Property Appraisal: Property Appraisal or market evaluation to determine the value of the property donated.
ii. Real property donations must align with the City’s General Plan, zoning regulations, and any specific community or environmental priorities. iii. Upon receipt of the necessary reports and ensuring General Plan consistency, the Planning Commission may be tasked with reviewing the acquisition of the property. If approved by the Commission and no significant issues are identified, the City Council may formally accept the donation.
iv. The City reserves the right to decline real property donations if significant liabilities, maintenance burdens, or legal complications are identified.

3.3.5 Art donations: Donations of artwork to the City of Laguna Beach are subject to the guidelines outlined in the Public Art Ordinance, which will be considered by the City Council in early 2026.

3.4 Park Benches and Memorial Donations

3.4.1 Eligibility: Individuals or groups may donate park benches, trees, or other memorial items in honor of loved ones or special events.

3.4.2 Naming Policy: Donations of Park Benches, picnic tables, trees, or other memorial items intended for public use are accepted under the Naming of Public Property and Facilities policy, which outlines the process for eligibility, application, site selected, donations fees, plaque specifications, maintenance duration, and renewal procedures.

3.5 Process for Accepting Donations

3.5.1 Application: Donors wishing to donate must submit a donation proposal to the City Manager’s Office. The proposal should include the donor’s name, type of donation, any restrictions or designations, and any requests for public recognition. 49 50 of 112
Policy 3.2

3.5.2 Review:
i. The City Manager or designee will review all donation proposals and determine if further approval by the City Council is required.

If necessary, donations will be referred to the appropriate City department for further evaluation.

3.5.3 Agreement: For larger donations or those involving significant conditions or restrictions, a formal agreement may be executed between the donor and the City, outlining the terms of the donation and its use.

3.6 Administrative and Reporting

3.6.1 Record Keeping: All donations, including their purpose and value, will be documented and recorded by the City’s Finance Department.

3.6.2 Reporting: All donations, including their purpose and value, will be documented and recorded by the City’s Finance Department.

Adopted: June 10, 2025
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Policy 3.3
Reference: Resolution No. 25.045
Section 1. Purpose
This policy establishes uniform guidelines for the authorized display of flags, including Ceremonial or Commemorative flags, on flagpoles at City of Laguna Beach facilities, which are not intended as forums for public expression. For clarity, this policy is meant to be applied to all City-controlled flagpoles and is not limited to only the flagpole at City Hall.

Section 2. Policy

2.1 Conformance with federal and state Flag Regulations Flags shall be displayed in accordance with all applicable federal and state laws, including Title 4, Chapter 1 of the United States Code and Sections 430 through 439 of the California Government Code.

2.2 Authority to fly flags at half-staff; protocol

2.2.1 Half-Staff Protocol from Governmental Directive. The City Manager is authorized to order the United States and/or California flags at City facilities to be flown at half-staff in accordance with directives from the President of the United States, the Governor of California, or the City Council. The flag shall be lowered as soon as practicable following the directive and for the duration of time as directed.

2.2.2 Half-Staff Protocol for Local Remembrance. The City Manager is authorized to order the National, California, and/or City flags at City facilities to be flown at halfstaff upon the death of:
i. A current or former City Councilmember;
ii. A current City employee; and
iii. An individual who, though not an elected official, has made significant contributions to the Laguna Beach community, as determined jointly by the City Manager and the Mayor.

In such instances, flags shall be lowered as soon as practicable following notification of the death and will typically remain at half-staff for 48 hours.

City Council Policy/Procedure
Display of Flags at City Facilities
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Policy 3.3

2.3 Governmental Flags
Governmental flags shall be flown year-round on any City facilities, as directed by the City Manager. Governmental flags include the United States Flag, the POW/MIA Flag, State of California Flag, County of Orange County, and City of Laguna Beach Flag.

2.4 Ceremonial or Commemorative Flags

2.4.1 Non-Public Forum. City-owned flagpoles shall not serve as a public forum for public expression. Ceremonial and commemorative flags may be displayed only as an expression of the City’s official position and must be authorized by the City Council. These flags include all non-governmental flags.

2.4.2 Time Period. Ceremonial and commemorative flags shall only be displayed for the duration specified by the City Council at the time of authorization.

2.4.3 Location. Ceremonial and commemorative flags shall only be flown in a subordinate position, beneath the United States National flag and State of California flag. The authorized ceremonial and commemorative flags shall be flown at all City flagpoles at City facilities throughout the City where practicable.

2.4.4 Authorized Ceremonial Flags. The City Council has authorized the following ceremonial or commemorative flags to be displayed annually:

Flag Location Time Period
LGBTQ+ Pride Flag City Hall May 22
LGBTQ+ Pride Flag All City Facilities June 1 – June 30
Olympic Flag City Hall During Olympics hosted in the
United States or when a
Laguna Beach resident is
participating in the Olympics

2.5 Requests from Third Parties
The City will not display a commemorative or ceremonial flag in response to requests from third parties. City flagpoles shall not be used to convey, endorse, or promote third-party speech or expression in any way whatsoever. Any future display of any other commemorative or ceremonial flag must be approved by the City Council.

Adopted: June 24, 2025
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[Draft] Policy 1.7

City Council Policy and Procedures Manual
Policy for Disruption of Telephonic or Internet
Service During Public Meetings (SB 707)
Reference: [Add Resolution Amending Policy]
Section 1: Purpose
This policy is adopted in compliance with Senate Bill (“SB”) 707 (2025), amending the Ralph M.

Brown Act, codified at Government Code section 54950 et seq. Amongst other things, SB 707 requires eligible legislative bodies, which by its definition includes the City Council of the City of Laguna Beach, to adopt a policy addressing how the City Council will respond in the event of telephonic or internet service disruptions that prevents a member(s) of the public utilizing such two-way telephonic or audio/visual platform from being able to attend or observe the meeting remotely.

The purpose of this policy is to establish procedures for responding to a disruption in the telephonic or internet services that provides two-way remote public access to meetings of the City Council of the City of Laguna Beach, as required Government Code section 54953.4. The policy ensures transparency, public participation, and continuity of government during technology disruptions.

Section 2: Definitions
For purposes of this policy:
• “Disruption” means any failure, outage, or other interruption in the remote access services utilized by the City that prevents members of the public from attending or observing the City Council meeting.
• “Remote access services” means the two-way telephonic service and/or two-way audiovisual platform used to provide real-time remote public attendance and observation of City Council meetings.
• “Remote public participation” means the ability of a member of the public to participate in a City Council meeting via remote access services.

Section 3: Applicability
This policy applies to all open and public meetings of the City Council of the City of Laguna Beach, as an eligible legislative body, at which remote public participation is required under the Brown Act.
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[Draft] Policy 1.7

Section 4: Procedures in the Event of a Service Disruption

4.1 Response to Service Disruption
If the Mayor or City Clerk becomes aware of a disruption to the City’s remote access services that prevents members of the public from remote public participation:

1. The Mayor or City Clerk shall immediately announce the disruption to the public.

2. The Mayor may then call for a recess of the open session or convene the legislative body in closed session, consistent with the Brown Act.

3. Staff shall begin efforts to diagnose and restore the disrupted service.

4. The meeting shall remain in recess for at least one hour or until the remote access service is restored, whichever is sooner. The recess period may be extended by the Mayor if restoration efforts remain ongoing.

4.2 Efforts to Restore Service
The City shall make good faith efforts to restore remote access services, which may include:
• Troubleshooting platform or teleconferencing software • Resetting or replacing audiovisual equipment
• Attempting alternative connection methods
• Contacting necessary support staff or service providers • Switching to back-up equipment or platforms, if available The City Clerk and information technology staff shall document the restoration efforts undertaken.

Section 5: Reconvening the Open Session

5.1 Timing
The open session may be reconvened after at least one hour has elapsed from the time of disruption or as soon as remote access service is restored, whichever occurs earlier.

5.2 If Service Is Restored
If the remote access service is restored before or at the time the meeting reconvenes, the meeting shall continue as normal.

5.3 If Service Is Not Restored
If service has not been restored after one hour, the City Council may reconvene and:

1. Adjourn the meeting; or

2. Continue the meeting in open session by adopting, by roll call vote, the following, or a substantially similar, legislative finding:
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[Draft] Policy 1.7

“The City of Laguana Beach has made good faith efforts to restore remote access service in accordance with its adopted policy, and the public interest in continuing the meeting outweighs the public interest in remote public access.” Prior to the City Council’s vote, the City Clerk shall read into the record the efforts that were undertaken to restore remote access services. The legislative finding shall be made at the sole discretion of the City Council. Upon adoption of the finding, the City Council may continue the open session despite the fact that remote access services have not been restored.

Section 6: Recordkeeping
The City Clerk shall enter a brief statement into the meeting minutes, including the following:
• The nature and time of the disruption
• The restoration efforts undertaken
• The time the meeting was reconvened (if applicable)
• Any finding adopted pursuant to Section 5.3
Section 7: Review and Updates
This Policy may from time-to-time be amended by the City Council at a noticed public meeting in open session as part of regular business, at the discretion of City Council in compliance with the Brown Act.

Adopted: [Add date of adoption]
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[Draft] Policy 1.8

Reference: [Add Resolution Amending Policy]
Section 1: Purpose
This policy establishes the City Council’s direction for managing the processing and consideration of appeals to the City Council that are made pursuant to Title 25 of the Laguna Beach Municipal Code. This policy is intended to achieve the following goals:

1. Create dedicated time for the City Council, acting in its quasi-judicial capacity, to focus on appeals outside of other City Council business.

2. Create certainty regarding hearing dates and eliminate the practice of continuances.

3. Create efficiencies to reduce staff time and costs and reduce the amount of City resources currently supplementing appeals fees.

Section 2: Policy

2.1 Appeals Day; Scheduling When Appeals Day is Unavailable a. Each calendar year, the City Council shall designate one special meeting each quarter, beginning at 1:00 p.m., dedicated to the consideration of appeals for Community Development entitlement projects (“Appeals Day”). The City Council will endeavor to set Appeals Days when creating its annual meeting calendar, but nothing herein shall prevent the City Council from later setting or amending such dates. b. No more than three (3) appeals shall be heard on any given Appeals Day. c. To ensure timely due process when either (i) an Appeals Day is already fully scheduled pursuant to Section 2.1(b), or (ii) when an appeal is filed that is in jeopardy of not being considered within 90 days in accordance with the Municipal Code, it may be necessary for an appeal to be heard at another City Council meeting. However, it is the desire of the City Council, whenever feasible, to consider each appeal at an Appeals Day.

2.2 Continuances
To ensure certainty and provide timely due process, the City shall not consider requests by parties to an appeal for either (i) continuances or (ii) an appeal to be heard at a certain City Council City Council Policy and Procedures Manual
Policy for Processing and Consideration
of Appeals to the City Council
Pursuant to Title 25 of the Laguna Beach Municipal Code 56 57 of 112
[Draft] Policy 1.8

meeting, except in the event of exceptional circumstances, as determined by the Community Development Director. Scheduling of appeals shall remain at staff discretion, consistent with this policy, to place appeals on the appropriate Appeals Day or, in limited cases as described in Section

2.1(c), on another City Council meeting agenda.

2.3 Publication of Appeal Staff Reports; Evidence Submission Deadline To provide the City Council, acting in its quasi-judicial role, adequate time to prepare for an appeal, the following deadlines shall apply:
a. Appeal staff reports shall be posted no later than two Thursdays prior to the Appeals Day or, in limited cases as described in Section 2.1(c), other City Council meeting agenda, as the case may be.
b. All new documentary evidence submitted in support of or in opposition to an appeal must be received by the City no later than 2:00 p.m. on the Thursday prior to the scheduled Appeals Day or in limited cases as described in Section 2.1(c), other City Council meeting, as the case may be.

2.4 Cost Recovery and Appeal Fee Refunds
Staff shall evaluate cost recovery for appeal fees annually and make recommended adjustments accordingly during the City’s annual budget adoption process. Additionally, in cases where the City Council finds an abuse of discretion in the lower decision-making body’s process, the Council may, by motion and vote, refund the appeal fee, in full or in part. This practice is intended to support fairness and consistent application of the City’s land use rules while discouraging frivolous appeals.

Section 3: Review and Updates
This Policy may from time-to-time be amended by the City Council at a noticed public meeting in open session as part of regular business, at the discretion of City Council in compliance with the Brown Act.

Adopted: [Add date of adoption]
57 58 of 112

CITY COUNCIL

POLICY AND PROCEDURES
MANUAL
Attachment 2 58
59 of 112

CITY COUNCIL

POLICY AND PROCEDURES
MANUAL
This manual includes policies and procedures that guide the City Council in carrying out its duties as the chief legislative body of the City of Laguna Beach. These policies and procedures have been adopted through various actions including the Laguna Beach Municipal Code, City Council Ordinance, City Council Resolution, City Council minute order, and through adoption of this manual.

The City of Laguna Beach and its City Council are guided by a number of legislative directives including, but not limited to the Laguna Beach Municipal Code, the California Government Code, the “Brown Act” regarding public meetings, the California Fair Political Practices Commission Code of Regulations, Roberts Rules of Order, City-wide administrative policies and procedures, and state and federal judicial rulings.

This manual is directed primarily toward operational areas that regularly impact the City Council.

As such, it is recognized that this manual is not inclusive of all ordinances, resolutions and other legislative acts that have bearing on City Council operations.

The City Council Policy and Procedures Manual is updated on a regular basis and may be amended at any time by City Council direction.

Adopted: March 13, 2024
Amended and Restated: [Add Resolution Amending Policy]
Attachment 2 59
60 of 112
__________________________________________________________________

1. City Council Meetings and Conduct

1.1 City Council Meeting Order of Business ..................................................4

1.2 Procedures for Councilmembers Placing Items on City Council Agenda 7

1.3 Establishing Time and Location for Regular City Council Meetings; Remote Participation ..............................................................................................9

1.11.4 City Council Rules of Decorum and Civility ..........................................14

1.21.5 Consideration of Nonmunicipal Matters .................................................18

1.6 Improper Conduct at Meeting .................................................................19

1.7 Disruption of Telephonic or Internet Service at City Council Meetings (SB 707)

1.31.8 Appeals to the City Council

2. City Council Administration

2.2 2.1Mayor Designated City Council’s Voting Delegate and Authorized City Council Spokesperson .............................................................................10

2.2 Use of City Seal and Emblem .................................................................11

2.3 City Council Compensation

2.4 Use of E-Signatures

2.3 City Council Compensation ....................................................................13

3. City Recognition and Ceremonial Policies

3.1 Naming Policy

3.2 Donation Policy

3.3 Flag Policy
City Council Policy/Procedure
Table of Contents
Attachment 2 60
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Policy 1.1
Reference: Municipal Code: § 2.04.020
Resolution 24.010
[Add Resolution Amending Policy]
Section 1: Purpose
In addition to procedures set forth in the Ralph M. Brown Act (the “Brown Act,” Government Code § 54950 et seq.) and § 2.04.020 of the Laguna Beach Municipal Code, the following policies and procedures have been adopted by, and shall be followed by, the City Council and City commissions and committees with regard to agenda preparation and the conduct of public meetings. Where applicable, this policy shall also apply to City commissions, boards, committees, and City staff. The purpose of this policy is to set forth standardized procedures for the administration of City business at public meetings.

Section 2: Policy and Procedures

2.1 Agendas
Agenda Posting and Descriptions:

The City Manager shall cause an agenda to be posted in accordance with the Laguna Beach Municipal Code, and the Ralph M. Brown Act (Government Code § 54950 et seq.), and with respect to appeals to the City Council, City Council Policy 1.8. The agenda shall include a brief description of each item of business to be transacted or discussed at the meeting together with the time and location of the meeting. The description shall be sufficient to apprise interested persons of the subject matter of the discussion or the business to be conducted.

2.2 Agenda Preparation for Regular Meetings
An agenda shall be prepared for each Regular Meeting containing the specific items of business to be transacted and the order thereof. Items of business may be placed on the agenda by the City Manager, his representative, the City Attorney, or by a majority vote of the City Council at a prior Council meeting. Individual City Council Members may place items for initial discussion on the agenda under “Council Member Items,”, in accordance with Resolution No. 24.011, as may be amended, and City Council Policy 1.2, as may be amended. The City Clerk shall thereafter prepare post the agenda under the direction of the City Manager.

City Council Policy/Procedure
City Council Meeting Order of Business
Attachment 2
61 62 of 112
Policy 1.1
The agenda, together with all reports pertaining thereto, shall be delivered to the Council Members and the public no later than the 72 hours preceding the Regular Meeting. No matters other than those listed on the agenda shall be acted upon by the City Council, except as otherwise authorized by Government Code section 54950 et seq. (the “Brown Act”).

2.3 Order Conduct of City Business at Regular Meetings
At the time set for each Regular Meeting, the Council Members, City Clerk, City Manager, City Attorney and such Department Heads and staff as have been requested to be present, shall take their regular places. The Mayor shall call the meeting to order and the business of the City Council shall be taken up for consideration and disposition in the order set forth in Section 2.4, except that absent the objection of a majority of the Council Members present, the Mayor or City Manager may request that items be taken out of order.

2.42.5 Agenda Contents for Order of Business
The Order of Business of meetings of the City Council shall be in conformance with the following, which shall be listed on the agenda in the following order:
(a) Roll Call for Closed Session (when agendized). The City Clerk shall call the roll of the Council Members prior to closed session and the names of those present and absent shall be entered in the minutes.
(b) Public Comment on Closed Session Items (when agendized).

(c) Recess into Closed Session (when agendized). All Closed Session items shall be listed on the Agenda, announced, and considered pursuant to Sections 54950 et seq. of the California Government Code prior to the City Council’s recess into closed session.

(d) Roll Call. The City Clerk shall call the roll of the Council Members at commencement of the Regular Meeting and the names of those present and absent shall be entered in the minutes.
(e) Pledge of Allegiance to the Flag of the of the United States of America. (f) Closed Session Announcement(s). A closed session report shall be provided, as required pursuant to California Government Code Section 54950 et seq. (g) Presentations. The City Council shall from time to time recognize individuals and organizations and present awards, proclamations, or Ccertificates of Aappreciation, or receive special presentations, as previously scheduled and described on the agenda cover sheet.

Attachment 2
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Policy 1.1
(h) Additions and Deletions – City Manager. The City Manager may, absent the objection of a majority of the Council Members present, remove items listed on the agenda, if the City Manager determines a need to do so. If, in the event the City Manager knows in advance of the meeting of his/her intention to delete an item from the posted agenda, he/she shall make every practical attempt to advise the public of such intention to minimize inconvenience to the public. Additions to the agenda are limited by California Government Code Section 54954.2 (of the Brown Act).
(i) Public Comments – Non Agendized Items (In-Person Participation). The City Council shall consider Public Comments, of up to three (3) minutes each as determined by the Mayor and for a total of 45 minutes, from the audience members of the public in attendance in person at the meeting location listed on the agenda concerning items not appearing on the agenda. Public comments beyond 45 minutes shall be reconvened at the conclusion of all public hearings and heard with public comments from members of the public participating remotely. In accordance with the provisions of the Brown Act (Government Code Section 54950 et seq.), no action or discussion may take place by the Council on any item not on the posted agenda. At the direction of the City Council, Sspeaker cards may be used by the City Clerk’s Office for the orderly conduct of the meeting; those not completing speaker cards may speak after those who completed speaker cards. (j) Matters from the Mayor, City Council Members and City Manager. The City Council shall consider all oral and written communications from Council Members and City Manager. (k) Consent Calendar. All matters listed under Consent Calendar are considered by the City Manager to be routine and will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council, City staff, or members of the public request specific items to be removed from the Consent Calendar for comment or separate discussion. Each speaker shall have up to three (3) minutes for each item, as may be shortened or extended, or a cumulative limit on the time for all public speakers may be imposed, at the discretion of the Mayor.
(l) Regular Business. This section is for a wide variety of matters such as consideration of ordinances for introduction, resolutions, extraordinary policy and business matters, staff reports and recommendations. Any member of the public may address the City Council on any item of Regular Business. Each speaker shall have up to three (3) minutes for each agendized Regular Business item, as may be shortened or extended, or a cumulative limit on the time for all public speakers may be imposed, at the discretion of the Mayor. (m)Public Hearings (Non-Appeals). The City Council shall conduct all Public Hearings for items that are not quasi-judicial appeals to the City Council in accordance with the provisions of applicable Laguna Beach procedure and State all applicable law. Any member of the public may address the City Council on any Public Hearing item during the public testimony portion of the item. The Mayor shall have discretion to establish the time allocated for the appellant, the applicant, and any speakers in support or against, respectively.

Attachment 2
63 64 of 112
Policy 1.1
(m)(n) Public Hearings (Appeals). The City Council shall conduct all Public Hearings for items that have been appealed to the City Council in accordance with the provisions of applicable Laguna Beach procedure and all applicable law. The Mayor shall have discretion to establish the time allocated for the appellant, the applicant, and any speakers in support or against, respectively. Any member of the public may address the City Council on any Public Hearing item during the public testimony portion of the item. (o) Public Comments – Non Agendized Items (Remote Participation). The City Council shall consider Public Comments, of up to three (3) minutes each as determined by the Mayor, from the members of the public attending the meeting remotely concerning items not appearing on the agenda. In accordance with the provisions of the Brown Act (Government Code Section 54950 et seq.), no action or discussion may take place by the Council on any item not on the posted agenda. Any in-person public comment on non-agendized items that was not completed pursuant to Item (i) shall be heard in conjunction with this item, with the members of the public attending the meeting in person commenting first. (n)(p) Council Member Item(s). The City Council shall consider matters submitted by members of the City Council in accordance with Resolution No. 24.011, as may be amended.
(o)(q) Adjournment.

2.6 Estimated Timed Agenda
To assist the City Council, staff, and members of the public in planning for City Council meetings, City staff will endeavor to include the estimated amount of time for which each separate item of business listed on the agenda is anticipated to be considered. The estimated times are provided solely for planning and expectation-setting purposes and are not binding. Agenda items may take less or more time than the estimated time indicates based on the progress of the meeting, the length of discussion, public comment, or other meeting circumstances.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
Attachment 2
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Policy 1.2
Reference: Resolution No. 24.011

Section 1. Purpose
To establish the procedures by which a member of the City Council may place an item(s) on the agenda for an upcoming City Council meeting.

Section 2. Background
Items may be placed on the City Council’s regular agenda by the City Manager, City Manager’s designee, or City Attorney, as deemed necessary, or any individual Council mMember, in accordance with the terms of this policy. The City Clerk must post regular meeting agendas a minimum of 72 hours prior to the meeting.

Section 3. Policy
Section 13.1. Definition of “Initiative”
For the purpose of this Resolution, the term “initiative” shall mean “a new policy, ordinance, program, or project that is not budgeted, or is not included in the City Council priorities established during the Strategic Planning Session.”
Section 23.2. Placing Councilmember-Requested Items on the City Council Agenda.

In accordance with the City Council-City Manager form of government, a Councilmember shall propose to place a new initiative on a future City Council meeting agenda in the manner set forth herein. Two members of the City Council may propose at a Council meeting, under “Council Member Items” that an item be agendized for future Council discussion, consideration, and/or action. The merits of the requested item shall not be debated at that meeting. Subject to notice and hearing requirements, the item shall be agendized for a future meeting and noticed as required by law. Items agendized pursuant to this section shall appear on the agenda under the Councilmember Items portion of the agenda and the names of the Councilmembers who agendized the item shall be included with the item description. Staff reports will only be prepared if a minimum of three members of the City Council at a Council meeting affirmatively direct staff to prepare a report.

City Council Policy/Procedure
City Council Meetings; Procedures for Councilmembers
Placing Items on City Council Agenda
Attachment 2
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Policy 1.2
Section 3.3. Placing Board, Commission, and Committee-Requested Items on the City Council Agenda.

Notwithstanding Section 3.2, above, if a City Board, Commission, or Committee desires to place an initiative on the City Council agenda, the Chair of the body and Staff Liaison to the body should contact and work with the City Council Liaison and City Manager to place an initiative on a future City Council meeting agenda.

For bodies other than the Planning Commission, Design Review Board, Arts Commission, Parking Traffic and Circulation Committee, and the View Restoration Committee, only initiatives on the City Council approved workplan for the body shall be placed on a City Council meeting agenda pursuant to this Section 3.3.

Adopted: March 13, 2024
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Policy 1.3
Reference: Resolution No. 24.012
[Add Resolution Amending Policy]
Section 1. Purpose
The purpose of this policy is to establish the regular meeting schedule, location, and platform for remote public attendance and participation in meetings of the City Council. This policy is intended to facilitate public access and participation in accordance with applicable provisions of the Ralph M. Brown Act (“Brown Act,” codified at Government Code section 54950 et seq.).

Section 12. City Council Regular Meeting Schedule.

A. Regular meetings of the City Council shall be held on the second and fourth Tuesdays of each month at the hour of 3:00 p.m., or if such day is a holiday, then the meeting scheduled on such day shall be held on the next succeeding day which is not a holiday.

B. Only closed sessions and workshops may be held between 3:00 p.m. and 5:00 p.m., unless a regular meeting is adjourned to, or a special meeting called for, that time period. No closed session or workshop will be held between 3:00 p.m. and 5:00 p.m. unless the posted agenda of that evening’s regular meeting indicates that such closed session or workshop will take place; in the absence of such notification on the agenda, the regular meeting shall commence at the hour of 5:00 p.m.

Section 23. Location.

In accordance with Laguna Beach Municipal Code section 2.040.010, regular meetings of the City Council shall be held in the Council Chambers at Laguna Beach City Hall, 505 Forest Avenue, Laguna Beach, CA 92651. The location for closed sessions, following the convening of the meeting in the Council Chambers, shall be as specified on the agenda.

Section 4. Remote Participation.

At the direction of the City Council,In accordance with Senate Bill (“SB”) 707, the effective July 1, 2026, meetings of an “eligible legislative body” must allow for public participation through a two-way phone or video platform, unless the technology is not available at the meeting location or the meeting qualifies for an exemption. For purposes of the City’s legislative bodies, an “eligible legislative body” is defined by SB 707 to only include the City Council and no other board, City Council Policy/Procedure
City Council Meetings; Establishing Time and Location
for Regular City Council Meetings; Remote Participation Attachment 2
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Policy 1.3
commission, or committee. Accordingly, Eextension of SB 707 public participation though a twoway phone or video platform to other City commissions, boards, and committees shall be at the sole discretion of the City Council only.

Effective July 1, 2026, City Council regular meetings at which the technology is available or are not otherwise exempt under SB 707 agenda may alsoshall allow for public participation, subject to the requirements of the Brown Act, the City’s ordinances, regulations, and policies, and all other applicable law, via a two-way [either: (1) telephonic or (2) audio/visual] platforminclude additional remote meeting locations, such as Zoom or other remote participation platforms.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
Attachment 2
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Policy 1.4
Reference: Resolution No. 19.059
Section 1. Purpose
The purpose of the Rules of Decorum and Civility Policy is to promote mutual respect, civility, and orderly conduct among elected and appointed City officials, City staff, and members of the public. This policy is not intended to deprive any person of his or her right to freedom of expression, but to promote, to the extent possible and reasonable, open dialogue and positive communications while discouraging intimidating, demeaning, volatile, hostile or aggressive actions. The City expects locally elected and appointed officials and its employees to comply with this policy, and also seeks cooperation from members of the public.

Section 2. Rules of Decorum and Civility Policy for City Officials and Employees
The City holds numerous public meetings, such as meetings of the City Council and City commissions, boards and committees (hereinafter "Public Meetings"). In order to safeguard participatory democracy in Laguna Beach, all elected officials, appointed officials and City employees (hereinafter "City Officials") are expected to adhere to the following standards of conduct:
 Treat everyone courteously;
 Listen to others respectfully;
 Exercise self-control;
 Give open-minded consideration to all viewpoints;
 Focus on the issues and avoid personalizing debate;
 Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption; and  Provide fair and equal treatment for all persons and matters coming before City bodies.

City Council Policy/Procedure
City Council Decorum and Civility
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Policy 1.4
In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:

1. City Officials shall treat all members of the public with respect at all times during Public Meetings and shall not make belligerent, personal, impertinent, slanderous, threatening, intimidating, abusive, profane or disparaging comments towards members of the public or other City Officials. No shouting or physical actions that could be construed as threatening will be tolerated on the part of any City Official.

2. Every effort shall be made by City Officials to be fair and impartial in listening to public testimony. Members of the public deserve an opportunity to influence the thinking of elected and appointed officials. Expressing a final opinion or passing judgment prior to the close of presenting evidence and testimony at a Public Meeting casts doubt on the ability of members of a City body to conduct a fair review of the issue.

3. The same level of respect and consideration of differing points of view that is deemed appropriate for Public Meetings shall be maintained by City Officials in private conversations or communications, such as emails, voicemail messages, and text messages regarding matters of City business.

4. The professional and personal conduct of City Officials shall be above reproach and avoid even the appearance of impropriety. City Officials shall refrain from abusive conduct, personal charges or verbal attacks upon the character of members of the public or other City Officials.

5. All City Officials shall promote the use of and adherence to these rules at all Public Meetings.

Section 3. Rule of Decorum and Civility Policy for Members of the Public Members of the public are expected to adhere to the following standards of conduct at Public Meetings and in interactions with City Officials in the workplace: • Treat everyone courteously; • Listen to City Officials and other members of the public respectfully; • Exercise self-control and avoid threats of violence and loud, insulting, demeaning, or offensive communications; • Give open-minded consideration to all viewpoints; • Focus on the issues and avoid personalizing debate; and • Embrace respectful disagreement and dissent as democratic rights that are inherent components of an inclusive public process and tools for forging sound decisions and allow all members of the public to speak without intimidation or interruption.

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Policy 1.4
In furtherance of the foregoing standards of conduct, the rules of decorum set forth below shall be followed:

1. No person attending a Public Meeting shall engage in disorderly or boisterous conduct, including, but not limited to, applause, whistling, stamping of feet, booing, or making any loud, threatening, profane, abusive, personal, impertinent, or slanderous utterance, that disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.

2. All remarks by members of the public shall be addressed to the Mayor or the Chair of the City body (hereinafter "Presiding Officer") and not to any other member of the public or to any individual member of the City body unless in response to a question from that member.

3. Signs, placards, banners, or other similar items shall not be permitted in the audience during a public meeting if the Presiding Officer determines that the presence of such item disturbs, disrupts, or otherwise impedes the orderly conduct of the meeting.

4. All persons attending a Public Meeting shall obey any lawful order of the Presiding Officer to enforce the Rules of Decorum.

5. All persons attending a Public Meeting shall listen courteously and attentively to all public discussions at the meeting and avoid interrupting members of the public addressing the City body or City Officials.

6. Members of the public while attending a Public Meeting shall refrain from abusive conduct, personal charges, or verbal attacks upon the character of City Officials.

7. It is the responsibility of the Presiding Officer to keep comments on topic during Public Meetings. Individuals should honor efforts by the Presiding Officer to focus discussion on current agenda items. If there is disagreement about the agenda or the Presiding Officer's actions, those objections should be voiced politely and with reason, following procedures outlined in parliamentary procedure.

Section 4. Enforcement of Rules of Decorum and Civility Policy

1. The Presiding Officer shall be responsible for maintaining the decorum and civility at Public Meetings and enforcing the Rules of Decorum in a uniform and even-handed manner.

2. The Presiding Officer may intervene to ensure that no City Councilmembers interrupt members of the public while speaking.

3. City Officials who intentionally and repeatedly do not adhere to these rules may be reprimanded by the Presiding Officer or formally censured by a majority of the members of the City body of which such City Official is a member. City Officials who are appointed by the City Council to a City body may be censured or removed by a majority vote of the City Council for a failure to adhere to these rules. The foregoing does not Attachment 2
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Policy 1.4
limit the power of the City Council to remove any appointed member of a City body with or without cause.

4. In the event that any member of the public breaches the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting, the Presiding Officer shall order that person to cease the offending conduct.

5. If any member of the public continues to breach the Rules of Decorum in a manner that disturbs, disrupts, or otherwise impedes the orderly conduct of a Public Meeting following an order from the Presiding Officer to cease the offending conduct, the Presiding Officer may order that person to leave the Public Meeting and may engage the efforts of law enforcement as necessary to carry out the order.

6. If a member of the public acts abusively towards a City employee outside of a public meeting but in the workplace, staff will issue an oral warning before taking further action in response to the abuse and provide that person with this policy. This warning, which should clearly identify both the offending behavior and the potential consequences that may occur if such behavior persists, shall provide the member of the public with an opportunity to improve his or her behavior before the City takes more serious action, such as removal from the premises.

7. If a member of the public does not improve his or her behavior in response to an oral warning, the City will ask the abusive individual to leave the premises for a short period of time (e.g., the remainder of the day).

The above-described remedies for compliance with the Rules of Decorum are not exclusive and shall not preclude the application or use of other remedies provided by State law or the Municipal Code.

A breach of the Rules of Decorum and Civility Policy shall in no event be a basis for the invalidation of any action taken by the City Council or any City board, commission, or committee.

Adopted: September 19, 2019
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Policy 1.5
Reference: Ordinance No. 1695
Municipal Code Section: 2.04.050
Section 1. PurposePolicy
The City Council will not consider or act upon matters of a nonmunicipal nature, such as political endorsements or matters of national or international concern, unless such nonmunicipal matters have a measurable and direct impact on the City, its residents, or the region. The prohibition on consideration of nonmunicipal matters, however, may be overridden by a 4/5 vote of the Council; provided, however, the matter must be within the City’s subject matter jurisdiction. While individual members of the Council may take public positions concerning such nonmunicipal matters, they shall not do so during or as part of any City Meeting or official function.

Adopted March 13, 2024
City Council Policy/Procedure
Consideration of Nonmunicipal Matters
Attachment 2
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Policy 1.6
Reference: Ordinance No. 1695
Municipal Code Section: 2.04.060
Section 1. Purpose Policy
Any person who disrupts a City Council meeting by engaging in disorderly conduct, including but not limited to by refusing to be seated from the podium or keep quiet when it is not their opportunity to speak and ordered to do so by the Mayor, other presiding officer, or their designee, or by otherwise impeding the orderly conduct of the meeting, is guilty of a misdemeanor and is subject to removal from the meeting.

Prior to removing an individual, the Mayor, other presiding officer, or their designee, shall warn the person of their improper behavior and that their failure to cease such behavior may result in their removal; the person may thereafter be removed if their disruptive conduct does not cease.

Notwithstanding the foregoing, no warning is required in the event the behavior constitutes use of force or is a threat of force that sufficiently indicates intent and seriousness for which a reasonable observer would perceive it to be an actual threat to use force by the person making the threat.

Adopted March 13, 2024
City Council Policy/Procedure
Improper Conduct at Meeting
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Policy 2.1
Reference: Resolution No. 21.103
Section 1. Voting Delegate
The Mayor is the City Council’s official voting delegate representing the City Council to various organizations with which the City Council interacts.

Section 2. Mayor Designated as City Council Spokesperson The Mayor shall represent and is authorized to present the official policies and positions of the City Council to various organizations with which the City Council interacts and to other governmental agencies and bodies. Staff shall support the Mayor, as needed, to prepare materials for meetings and advocate for the City’s position. Unless otherwise specifically designated and authorized through City Council action, when representing their individual opinions and positions, Councilmembers shall explicitly state they are not representing or speaking on behalf of the City or the City Council, nor shall they suggest or facilitate the inference that they are doing so.

Section 3. Delegation of Mayor’s Duties
In the event the Mayor is unable to attend a function, vote, or represent the City Council on an official policy or position, the Mayor Pro Tem shall be authorized to, and shall, act as Mayor during the Mayor’s absence and, in such circumstances, shall have the power to preform every act the Mayor could perform if present.

Section 4. Staff support of Mayor and Mayor Pro Tem
The City manager and City staff are authorized to support and assist the Mayor and the Mayor Tem Por in the discharge of their responsibilities.

Adopted: December 14, 2021
City Council Policy/Procedure
City Mayor Designated the City Council’s Voting
Delegate and Authorized City Council Spokesperson
Attachment 2
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Policy 2.2
Reference: Ordinance No. 1388
Municipal Code 1.16.010

1.16.020

1.16.030

1.16.040
[Add Resolution Amending Policy]

Section 1. Unlawful Use of City Emblem, City Seal, Logo, Symbol or Insignia The cCity seal and the cCity emblem are the property of the Ccity. It shall be unlawful for any person to make or use the official seal or the official emblem of the Ccity, or any cut, facsimile, or reproduction thereof, or make or use any design, logo, symbol, insignia.

The City seal and City emblem shall not be used for commercial purposes, political purposes, or for any purpose that could mislead the public into believing that a person, organization, product, service, or activity is endorsed by or affiliated with the City, unless expressly authorized by the City Council or City Manager.Use of city seal and city emblem. or similar device which is an imitation of the seal or the emblem, or which may be mistaken therefor, for malicious or commercial purposes, or for any purpose other than for the official business of the city, its city council, officers or departments, without the express consent of the city council.

Nothing in this section prohibits the use of the City seal or City emblem by the City Council, City departments, officers, or employees when acting within the scope of their official duties, as more specifically set forth in Section 5, below.

Section 2. City Emblem
The official seal of the city shall be in the form of a die approximately one and one-half inches in diameter, the face of which is as set forth below:

City Council Policy / Procedure
Use of City Seal/Emblem
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Section 3. City Seal
The general design and details of the official emblem of the city, excluding colors, shall be in the form as set forth below:

Section 4. Official Custodian
The City Clerk shall be the official custodian of the official seal and the official emblem of the city. Custodian of city seal and city emblem.

Section 5. Official Use
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Policy 2.2
The official seal and the official emblem of the City may be used only for the conduct of official City business. Authorized uses include, but are not limited to, official City documents, communications, publications, signage, identification, and other materials produced or issued by the City Council, City departments, officers, or employees in the performance of their official duties.

City departments and employees may use the City seal or City emblem for official City purposes in accordance with administrative procedures established by the City Manager or designee.

The City Clerk shall affix the official City seal to documents when required by law or when directed by the City Council or City Manager.

Adopted: March 13, 2024
Amended: [add date of adopted revisions]
Attachment 2
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Policy 2.3
Reference: Ordinance No. 1632
Section 1. City Council Monthly Compensation
The Monthly compensation for members of the City Council is set at $908.

Adopted: March 13, 2024
City Council Policy/Procedure
City Council Compensation
Attachment 2
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Policy 2.4
Reference: Resolution No. 25.044
[Add Resolution Amending Policy]
Section 1. Purpose
The City of Laguna Beach ("City") seeks, through this Electronic Signature Use Policy ("Policy"), to implement guidelines for the use and acceptance of electronic signatures used to conduct official City business. This Policy allows the use of electronic signatures in lieu of manual signatures, when permitted by law, and establishes when an electronic signature may replace a manual signature. This policy shall apply to members of the City Council, City commissions, boards, committees, City staff, and where applicable, third parties.

Section 2. Legal Background
California has adopted statutes regulating the use of electronic signatures, including but not limited to, California Civil Code section 1633.1 et seq., otherwise known as the "Uniform Electronic Transactions Act" ("UETA"), and California Government Code section 16.5. This Policy and the guidelines and procedures included hereunder are intended to comply entirely with all applicable laws and regulations including, without limitation, the aforementioned statutes. To the extent that any procedure, policy, or guideline contained herein conflicts with applicable law, City staff, officials, and agents and all other persons subject to this Policy are required and expected to comply with the requirements of the applicable law(s).

Section 3. Findings and Declarations

3.1 The use of electronic signature technology will allow the City to collect and preserve signatures on documents quickly, securely, and efficiently.

3.2. The conditions under which the City will accept electronic signatures on City records or documents are an administrative affair for the City to determine and for which the City may set policy.

3.3. The City has a vital interest in reducing the waste of paper, increasing the efficient use of its resources, and ensuring the security and authenticity of electronic records, including electronic signatures.

City Council Policy/Procedure
Electronic Signature Use Policy
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Policy 2.4

3.4. This Policy seeks to mitigate the risks associated with conducting transactions, transmitting information, and maintaining public records that use electronic signatures.

Section 4. Definitions

4.1 "Certification Authority" means a person or entity that issues certification for a digital signature transaction.

4.2 "Digital signature" means an electronic identifier, created by computer, intended by the party using it to have the same force and effect as the use of a manual signature. A digital signature is a type of "electronic signature."

4.3 "Electronic" means relating to technology having electrical, digital, magnetic, wireless, optical, electromagnetic, or similar capabilities.

4.4 "Electronic record" means a record, file, or document created, generated, sent, communicated, received, or stored by electronic means. An electronic record generally contains information or a data file that was created and stored in digitized form through the use of computers, machines, and software applications.

4.5 "Electronic signature" means an electronic sound, symbol, or process, attached to or logically associated with an electronic record and executed or adopted by a person with the intent to sign the electronic record. For purposes of this Policy, a digital signature is a type of electronic signature.

4.6 "External document" means any document generated by or required to be signed by persons other than the City. Examples of external documents include contracts to which the City is a party that must be signed by a non-City party or applications completed by the members of the public and submitted to the City.

4.7 "Internal document" means a form or document created by the City and for use exclusively by the City in which a signature is required or used.

4.8 "Manual signature" means an original wet signature applied to a document.

4.9 "Transaction" means an action or set of actions occurring between two or more persons relating to the conduct of business, commercial, or governmental affairs.

Section 5. General Policy Rules
The City encourages the use and acceptance of electronic signatures in internal and external activities, documents, and transactions when it is operationally feasible, where technology permits, and permitted by law.

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Policy 2.4

5.1 Compliance with Law, Policy. To the extent permitted by law and this Policy, the City accepts electronic signatures as legally binding. The City will only accept electronic signatures that comply with requirements of this Policy.

5.2. Use Optional. The use or acceptance of electronic signatures shall be at the option of the non-City signatories. Nothing in this Policy shall require the City to use or permit the use of electronic signatures, except as herein required.

5.3. Consent. All parties that wish to use electronic signatures shall agree to follow this Policy, shall provide written or electronic consent as to the use of electronic signatures, and shall agree to indemnify the City against any liability associated with transmitting an electronic signature or an electronically signed record by electronic transmission.

5.4. Signature Use. The City Manager, or designee, may require the use of manual, electronic, or digital signatures, at their discretion, except as otherwise required herein.

5.5. Internal City Business.

5.5.1 Internal Approvals. The City requires that various internal documents be approved by an employee, supervisor, department head, or other City staff. To the extent the City has the requisite technological means for any particular internal documents to be approved electronically, best efforts shall be used by the City to make such approval by electronic means as a replacement for a manual signature, unless otherwise directed by the City Manager or designee. Such approvals include, but are not limited to, time sheets, personnel action forms, acknowledgments, and other personnel-related documents, staff reports, memoranda, financial approvals, etc.

5.5.2. Internal Legal or Fiduciary Obligations. Internal documents that create or impose a legal or fiduciary duty may require a digital signature, as determined by the City Attorney or City Manager, or their respective designees.

5.5.3 Official Meetings and Actions. To the extent the City has the requisite technological means, best efforts shall be used by the City for records relating to meetings and official actions of a legislative body of the City to allow for the use of electronic signatures and for such records to be kept electronically.
a. The following are the classes of documents for which the use of electronic records and signatures shall apply in accordance with this Policy:
(i) Resolutions
(ii) Ordinances
(iii) Official Minutes
(iv) Public Hearing Notices
(v) Not ices of Final Action
(vi) Notices of Exemptions or Determinations
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Policy 2.4
(vii) Certifications
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.

5.5.4 Other Internal Documents. To the extent the City has the requisite technological means, best efforts shall be used by the City to allow for the use of electronic records and electronic signatures by the City for other internal City business and internal documents. Electronic records and electronic signatures, and digital signatures shall be in accordance with administrative procedures, as designated and as may from time-to-time be amended by the City Manager or designee.
a. The following are the classes of documents permitted for electronic signature, as may be further amended from time-to-time by the City Manager, or designee:
(i) Applications (Employment, Commission/Committee/Board) (ii) Offer Letters
(iii) Official Correspondence
(iv) Orders for the Payment of Money
(v) Oaths of Office
(vi) Record Destruction Requests
(vii) Statements of Economic Interest (Form 700) and FPPC- or Political Form Act-related forms filed with the City
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.

5.6 External Documents and Transactions

5.6.1. External Legal Obligations. If an electronic signature is used for an external document involving a transaction with the City which creates or imposes a legal duty, the City Attorney or City Manager, or their respective designees, may require a digital signature.

5.6.2. Other External Documents Involving Third Parties. For any other City business involving a non-City party, including without limitation external documents, the use and acceptance of electronic records, electronic signatures, and digital signatures by the City shall be in accordance with administrative procedures as designated and amended from time to Attachment 2
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Policy 2.4
time by the City Manager or designee. To the extent the City has the requisite technological means, best efforts shall be used by the City to allow for the use of electronic records and electronic signatures by both parties; provided, however, that nothing in this Policy shall obligate a non-City party to use an electronic signature. a. The following are the classes of documents permitted for electronic signature, as may be further amended from time-to-time by the City Manager, or designee:
(i) Contracts, including Amendments, Restatements, Change Orders, Task Orders, and Memoranda of Understanding
(ii) Grant Documents, as allowed by grant agencies
(iii) Applications for City Permits, Entitlements, Licenses, or other City-Issued Approvals
(iv) Invoices
(v) Certificates and Permits, as allowed by law
(vi) Grant Requests or Documents
(vii) Applications and Waivers for City events, recreation classes, camps, etc.
b. The list is not intended to be an exhaustive list, nor does it impose electronic signature as a requirement for any particular transaction in the event electronic or technical means are unavailable or impractical, with the exception of Contracts and Amendments, where use of electronic signatures may be required, or for documents that expressly require manual signature or documents that the City Attorney advises should use a manual signature.

5.7 Documents for Which Electronic Signatures are Prohibited. The following are the classes of documents for which electronic signature are prohibited:

5.7.1. Any documents for transactions listed in Civil Code section 1633.3, which sets forth which electronic signatures are unavailable for use.

5.7.2. Signatures that must be made in the presence of a notary public.

5.7.3. Unless otherwise allowed, documents that are recorded with a county recorder.

5.7.4. Any documents, required by law, to include manual signatures related to elections, initiative, referendum, or recall petitions.

5.7.5. Any documents or transactions that require manual signatures relating to banking- and securities-related documents or transactions, including bond documents.

5.8. Valid Electronic Signatures. When a signature is required for a record in which an electronic signature is authorized in accordance with this Policy, the signatories agree that an Attachment 2
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Policy 2.4
electronic signature has the same force and effect as the use of a manual signature if each of the following apply:

5.8.1. The signature is in accordance with the requirements of the UETA;

5.8.2. The signature is created using an electronic signature technology that has been approved by the City Manager or designee, including DocuSign and Adobe Sign, which are hereby approved acceptable technologies; and

5.8.3. The signature is in accordance with any and all other applicable laws and regulations.

5.9 Valid Digital Signatures.

5.9.1. Attributes. Digital signatures used in compliance with this Policy shall have the same force and effect as the use of a manual signature provided that the digital signature has all of the following attributes:
a. It is unique to the person using it;
b. It is capable of verification;
c. It is under the sole control of the person using it; d. It is linked to data in such a manner that if the data is changed, the digital signature is invalidated; and
e. It conforms to the regulations adopted by the California Secretary of State including, but not limited to, the acceptable technology requirements set forth under the California Code of Regulations, title 2, section 22003.

5.9.2. Security. Prior to accepting a digital signature, City staff shall ensure that the level of security used to identify the signer of a document is sufficient for the transaction being conducted, that the level of security used to transmit the signature is sufficient for the transaction being conducted, and that the certificate format used by the signer is sufficient for the security and interoperability needs of the City.

5.10 Minimum Standards.

The standards set forth in this Policy are the minimum standards applicable for any electronic signature or electronic record. Any transaction must be analyzed under the facts and circumstances existing at the time a transaction has been executed. Depending upon the circumstances, the City may require a higher level of signature verification (e.g., out-of-state signatory). Nothing in this Policy prohibits a City official or employee, with the consent of the Attachment 2
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City Manager or designee, from requiring a wet signature or higher form of secure electronic signature if he or she believes it is prudent or necessary.

5.11 Acceptable Electronic Signature Technologies.

The City Manager, or designee, shall identify the level of security procedures required for particular documents. The City Manager, or designee, shall also identify vendors and technology to execute those security procedures using industry best practices.

5.12 Further Acts.

Nothing in this Policy shall prevent the City Manager, or designee, from adopting additional guidelines or taking further actions to implement this Policy or to add other permissible forms of electronic signatures to this Policy.

Section 6. Sanctions.

Any person that makes inappropriate, illegal, or fraudulent use of electronic signatures, digital signatures, or electronic records in violation of this Policy or of any applicable law or regulation is subject to sanctions up to and including dismissal, suspension, and criminal prosecution as specified in published City policies, and State and federal law, regardless of whether such sanctions are directly referenced in this Policy. All inappropriate, illegal, or fraudulent uses of any electronic means of transmission shall be prosecuted to the fullest extent permitted by law, including the recovery of attorneys' fees and administrative costs.

Adopted: June 24, 2025
Amended: [add date of adopted revisions]
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Policy 3.1
Section 1. Purpose
The City of Laguna Beach is committed to establishing a clear, consistent, and respectful process for the naming and renaming of public properties, parks, buildings, and facilities, of city-owned, while respecting the important need for public consultation and City approval. This policy is designed to ensure the community’s cultural heritage, natural environment, and significant contributions are recognized and preserved.

The intent of this policy is to guide the naming of city-owned property in a fair, objective and thoughtful manner, and aid in the selection of names suitable for the property, respective of the history of the site or area, useful to the public and reflecting the community culture.

Section 2. General Policy
Naming property owned by the City of Laguna Beach requires administrative action. The Laguna Beach City Council retains the authority to establish formal legal names for city-owned properties, including public rights of way.

When an application is received, the City Manager and relevant Department Directors will review the proposal to provide input on the feasibility, logistics, cost estimates, and historical information related to the requested site.

After the administrative review, the application will be forwarded to the appropriate committee, such as the Recreation Committee, for further review, analysis, and recommendation to the City Council. The review of the application, along with any letters and supporting documents submitted by the applicant, is designed to ensure the integrity and thoroughness of the naming process. Public comments will be invited before any final City Council action is taken.

After the City Council’s decision, approved naming requests will be returned to City staff for design, implementation, and coordination with the applicant. If the application is not approved by the City Council, there will be a one-year waiting period before a resubmission of the same naming request can be made.

Section 3. Provisions

3.1 City Council Discretion
City Council Policy/Procedure
Naming of Public Property and Facilities
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Policy 3.1
The City Council reserves the right to consider naming requests outside the administrative process at its discretion. This flexibility allows the Council to address time-sensitive or exceptional circumstances that warrant immediate or special consideration.

3.2 Naming Criteria
The City of Laguna Beach will consider names for parks, recreational areas, municipal buildings, facilities, park benches and other small amenities, and public rights of way based on the following criteria:

1. Recognition of Natural Features: To recognize the native wildlife, flora, fauna, or natural features significant to the community.

2. Celebration of Local History and Culture: To celebrate local history, significant places, events, and the cultural heritage of Laguna Beach, including ancestral and community traditions.

3. Strengthening Community Identity: To strengthen neighborhood identity, foster community pride, and enhance cohesiveness across the city's neighborhoods and districts.

4. Commemoration of Noteworthy Individuals: To honor and commemorate individuals associated with Laguna Beach who have made noteworthy contributions to the city or community. Noteworthy individuals may include:
 A local or regional leader with strong, identifiable ties to the community, or specifically to the area connected to the public property being named.  A city resident who has distinguished themselves in community service, public service, or has made strong, identifiable contributions to the City of Laguna Beach.
 A current or former resident who, through distinction, has brought significant recognition to Laguna Beach at a state, national, or international level.

3.2.1 Naming after an individual or group:

If the applicant is requesting to name public property after an individual or group, these persons shall meet the following criteria:
 Demonstrated excellence in contributions to the city’s development, community service, personal sacrifice for public service or national defense, or efforts to foster equality and inclusivity among the citizens of Laguna Beach.  Demonstrated contributions to arts, culture, or historical significance locally, regionally, nationally, or globally, with clear ties to the City.

3.2.2 Naming Recognition for Major Cash or In-Kind Donations:
 Naming Recognition for Major Contributions: In cases where a significant cash donation is made to the City of Laguna Beach, the City Council may approve naming public property in recognition of the donor. The contribution Attachment 2
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Policy 3.1
must be substantial enough to fund a major project or enhancement that benefits the city, such as park renovations, building construction, or other public infrastructure improvements. The exact amount considered "substantial" will be determined on a case-by-case basis by the City Council.  Naming Terms and Agreements: The naming rights associated with large cash donations may be subject to specific terms and conditions, including the duration of the naming rights and any associated maintenance or endowment requirements. All agreements will be formalized through a written contract between the City and the donor, specifying the scope and conditions of the donation and the associated naming rights.

3.2.3 Naming of Park Benches and Other Small Amenities with Identifiable Life Span:

The City of Laguna Beach allows individuals, groups, and organizations to dedicate or name existing park benches, trees, picnic tables, and other small amenities to recognize loved ones, special events, or community contributions. The following guidelines apply:
 Eligibility: Individuals or organizations may apply to dedicate or name an amenity as a form of public recognition.
 Application & Review Process: Applications are submitted to the City Manager’s Office for initial review. The City Manager may forward applications to the Transit and Community Services Department, or another City department as appropriate, for site selection and feasibility assessment.  Program Capacity: To preserve public spaces and maintain community aesthetics, the City will establish a maximum of 150 locations citywide.

Additional locations may be identified and made available on a first-come, firstserved basis.  Locations: Benches, trees, and small amenities will be installed in accordance with a list of approved locations. When a potential new location is identified, the Public Works and Utility Department or City Manager may review the site to ensure:

1. The site or plaque does not interfere with the general use of the location.

2. The site or plaques do not obstruct walkways, access, or existing park activities.

3. The amenity aligns with the aesthetics of the location.

4. The site is safe and accessible for the public.
 Amenity Standards: The benches and picnic tables available for dedication are standard models pre-selected by the City to ensure consistency with the style and materials already in use throughout the park.
 Donation Fee: A fee (currently $5,000, subject to change) covers the cost of the amenity, plaque, and installation.

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 Plaque Specifications:
o Benches and Picnic Tables: Plaques will be mounted directly onto the amenity.
o Trees: Plaques will be installed at ground level, typically on a flat concrete or stone base near the tree to avoid damage.
o Plaques must not exceed 6” x 12” and may contain up to 150 characters.

Content must be respectful, concise, and appropriate for public display.

No religious, political, or offensive language or imagery is permitted.

Plaque font, size, and placement are determined by the City.  Maintenance Duration: Donated amenities are maintained for a standard term of 10 years. Renewal opportunities may be available upon request, subject to City review and approval.
 Installation Schedule: Given limited City resources and the goal of balancing amenities across the community, the City may defer installations as needed. In some years, no new amenities may be installed.
 Replacement, Renovation, Relocation, or Removal:

The City retains the right to relocate, modify, or remove any donated amenity for operational, safety, or design reasons. Donors do not have ownership rights to any amenity or its location.
o The City is not responsible for the replacement of amenities damaged or removed due to vandalism, natural events, or other circumstances. o Donors may request to replace a damaged or removed amenity at their expense, subject to City approval, within 10 years of the original placement. o If a plaque is removed, the City may offer it for return to the donor or hold it for up to one year before recycling.
o The City may replace a bench or amenity with an alternative item, such as a chair or other appropriate furnishing, at its discretion.

3.3 Application Denial
Denial of a naming application may be appropriate if the proposed name could bring disrepute to the community or if the recommendation is not supported by city staff or city committee.

3.4 Exclusions
The City of Laguna Beach and the City Council reserves the right to exclude naming applications that are contrary City of Laguna Beach municipal code, city policies, or the following purposes:
 Dual naming of any public property, including the honorary naming of City streets, will not be considered.
 No naming rights will be given to any public property that limits its use.  Names associated with commercial enterprises, political affiliations, or entities known for activities in conflict with the city’s values (e.g., drugs, alcohol, or tobacco) will not be considered.

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Policy 3.1
 The dedication and naming of artwork shall be addressed under a separate policy.

3.5 Procedure for Naming and Renaming

3.5.1 Submission of Proposal.:

Proposals to name or rename a public property must be submitted in writing to the City Manager’s office. Submissions should include:
o A detailed rationale for the name proposal, including historical context or biographical information.
o Letters of support or any relevant documentation that demonstrates community or organizational backing.

3.5.2 Review Process.

The City Manager, along with department heads, will review the proposal for feasibility and impact. Following an administrative review, the proposal will be submitted to the appropriate committee, if available, for evaluation and recommendation prior to submittal to the City Council for final approval.

3.5.3 Public Consultation.

Before final approval, a period of public consultation will be held to gather community feedback on the proposed name. This feedback will be included in the report to the City Council.

3.5.4 City Council Approval.

Final approval of any naming or renaming request rests with the Laguna Beach City Council, which will consider both the committee’s recommendation and public feedback before making a decision.

3.53.6 Duration and Renaming

3.6.1 Naming Rights Duration.

Naming rights will typically stand for 25 years, unless otherwise specified in a naming agreement. At the end of this period, the City Council will review the relevance and appropriateness of continuing the name, considering the property's condition and community significance.

3.5.23.6.2 Renaming Considerations.

Renaming is discouraged except in circumstances where new information comes to light, or the property's usage significantly changes. Renaming requests will undergo the same rigorous review as original naming requests.

3.7 Rescind

3.7.1 Rescission of Naming Rights.

The City reserves the right to rescind naming rights if a name is later found to compromise the public trust or be contrary to community values.

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Policy 3.1

3.7.2 City Council Rescission.

The City Council may rescind without any further review.

3.8 Plaques and Dedications

3.8.1 Plaque Installation.

Plaques may be installed at a prominent location for properties or facilities with approved names. These plaques will include the name, dedication date, and a brief explanation of the name's significance.

3.8.2 Plaque Text.

The plaque must include the City’s seal, the names of City Council members in office at the time of dedication, and any key contributors to the project.

Adopted: June 10, 2025
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Policy 3.2
Section 1. Purpose
The purpose of this policy is to establish guidelines and procedures for accepting donations of money, property, or in-kind goods and services to the City of Laguna Beach. The City recognizes that donations can enhance public services and facilities while fostering public involvement. This policy ensures that donations are handled in a transparent and consistent manner.

Section 2. General Policy
The City of Laguna Beach welcomes donations from individuals, businesses, foundations, and other entities to enhance public services, programs, and facilities. Donations are accepted when they align with the City's mission and priorities, and the City reserves the right to decline any donation that imposes undue financial, operational, or legal obligations. All donations become the property of the City and are used in accordance with the donor’s intent, provided such use aligns with City goals. The City values transparency in the management of donations and will maintain appropriate records while recognizing donor contributions through public acknowledgment when appropriate. Acceptance of donations does not grant any special privileges or preferential treatment to the donor. Donors are responsible for determining the tax deductibility of their contributions, and the City encourages consultation with a tax advisor.

Section 3. PROVISIONS

3.1 Definitions

3.1.1 Donation: A voluntary transfer of money, goods, services, or property from individuals, businesses, foundations, or other entities to the City of Laguna Beach without any expectation of return or consideration.

3.1.2 Donor: The individual or entity providing the donation.

3.1.3 In-Kind Donation: A donation of goods or services rather than cash.

3.1.4 Designated Donation: A donation that is earmarked by the donor for a specific purpose, program, or facility.

City Council Policy/Procedure
Donation Policy
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Policy 3.2

3.2 General Guidelines

3.2.1 Authority to Accept Donation:
i. The City Manager of designee is authorized to accept donations up to $5,000 in value.
ii. Donations exceeding $5,000 in value, or donations involving conditions or restrictions, ongoing maintenance, or donations of land, must be approved by the City Council.

3.2.1 Conditions of Donations:
i. The City reserves the right to decline any donation if it is deemed inappropriate, inconsistent with City goals, or if it involves excessive ongoing maintenance or administrative costs.
ii. Donations must comply with applicable federal, state, and local laws and regulations.

3.2.3 Designation of Donations:
i. Donor may designate their donation for a specific purpose or program.

However, the City retains the right to determine the final use of the donation in alignment with City priorities and needs.
ii. Designated donations must be used solely for the specified purpose, unless otherwise agreed upon by the City and the donor.

3.2.4 Public Recognition:
i. The City may acknowledge donations through plaques, letters of appreciation, or other forms of public recognition. Naming rights or dedications (such as for buildings or park features) are subject to the City’s Naming Policy.
ii. For Large donations, recognition opportunities may be negotiated with the donor in accordance with the City’s Naming Policy.

3.3 Types of Donations

3.2.2 Monetary Donations:

3.3.1 i. Monetary donations may be made by check, electronic transfer, or other approved financial instruments.
i.
ii. Designated monetary donations must clearly state the intended use.

3.2.33.3.2 In-Kind Donations (excluding real property):
i. In-kind donations such as goods or services will be evaluated based on their relevance to City programs or facilities and the cost of maintenance or operation.
i.

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Policy 3.2
ii. The City may accept or decline in-kind donations based on the ability to maintain or utilize them effectively.

3.2.4 Planned Giving: The City may accept donations made through bequests, trusts, or other planned giving mechanisms, subject to review by the City Attorney.

3.3.3 3.2.53.3.4 Real Property Donations:
i. Real property donations, such as land or buildings, will be subject to a comprehensive due diligence process before acceptance. This may include obtaining the following reports:
i.
a. Phase I Environmental Site Assessment: To investigate the historical use of the property and any potential environmental hazards. a.
b. Geological Site Hazard Assessment: To assess geological risks such as landslides, soil instability, or other hazards.
b.
c. Preliminary Title Report: To ensure there are no unforeseen legal complications, such as easements, liens, or other encumbrances on the property.
c.
d. Property Appraisal: Property Appraisal or market evaluation to determine the value of the property donated.
d.
ii. Real property donations must align with the City’s General Plan, zoning regulations, and any specific community or environmental priorities. ii.
iii. Upon receipt of the necessary reports and ensuring General Plan consistency, the Planning Commission may be tasked with reviewing the acquisition of the property. If approved by the Commission and no significant issues are identified, the City Council may formally accept the donation.
iii.
iv. The City reserves the right to decline real property donations if significant liabilities, maintenance burdens, or legal complications are identified.

3.2.63.3.5 Art donations: Donations of artwork to the City of Laguna Beach are subject to the guidelines outlined in the Public Art Ordinance, which will be considered by the City Council in early 20252026.

3.4 Park Benches and Memorial Donations

3.2.7 3.4.1 Eligibility: Individuals or groups may donate park benches, trees, or other memorial items in honor of loved ones or special events.

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Policy 3.2

3.4.2 Naming Policy: Donations of Park Benches, picnic tables, trees, or other memorial items intended for public use are accepted under the Naming of Public Property and Facilities policy, which outlines the process for eligibility, application, site selected, donations fees, plaque specifications, maintenance duration, and renewal procedures.

3.4.2 3.5 Process for Accepting Donations

3.5.1 3.5.1 Application: Donors wishing to donate must submit a donation proposal to the City Manager’s Office. The proposal should include the donor’s name, type of donation, any restrictions or designations, and any requests for public recognition.

3.4.3 Review:

3.5.2 i. The City Manager or designee will review all donation proposals and determine if further approval by the City Council is required. ii. If necessary, donations will be referred to the appropriate City department for further evaluation.

3.4.43.5.3 Agreement: For larger donations or those involving significant conditions or restrictions, a formal agreement may be executed between the donor and the City, outlining the terms of the donation and its use.

3.6 Administrative and Reporting

3.6.1 Record Keeping: All donations, including their purpose and value, will be documented and recorded by the City’s Finance Department.

3.6.13.6.2 Reporting: All donations, including their purpose and value, will be documented and recorded by the City’s Finance Department.

Adopted: June 10, 2025
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Policy 3.3
Reference: Resolution No. 25.045
Section 1. Purpose
This policy establishes uniform guidelines for the authorized display of flags, including Ceremonial or Commemorative flags, on flagpoles at City of Laguna Beach facilities, which are not intended as forums for public expression. For clarity, this policy is meant to be applied to all City-controlled flagpoles and is not limited to only the flagpole at City Hall.

Section 2. Policy

2.1 Conformance with federal and state Flag Regulations.

Flags shall be displayed in accordance with all applicable federal and state laws, including Title 4, Chapter 1 of the United States Code and Sections 430 through 439 of the California Government Code.

2.2 Authority to fly flags at half-staff; protocol

2.2.1 a. Half-Staff Protocol from Governmental Directive. The City Manager is authorized to order the United States and/or California flags at City facilities to be flown at half-staff in accordance with directives from the President of the United States, the Governor of California, or the City Council. The flag shall be lowered as soon as practicable following the directive and for the duration of time as directed.
b. 2.2.2 Half-Staff Protocol for Local Remembrance. The City Manager is authorized to order the National, California, and/or City flags at City facilities to be flown at half-staff upon the death of:
i. A current or former City Councilmember;
ii. A current City employee; and
iii. An individual who, though not an elected official, has made significant contributions to the Laguna Beach community, as determined jointly by the City Manager and the Mayor.

In such instances, flags shall be lowered as soon as practicable following notification of the death and will typically remain at half-staff for 48 hours.

City Council Policy/Procedure
Display of Flags at City Facilities
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Policy 3.3

2.3 Governmental fFlags.

Governmental flags shall be flown year-round on any City facilities, as directed by the City Manager. Governmental flags include the United States Flag, the POW/MIA Flag, State of California Flag, County of Orange County, and City of Laguna Beach Flag.

2.4 Ceremonial or Commemorative Flags

2.54.1 Non-Public Forum. City-owned flagpoles shall not serve as a public forum for public expression. Ceremonial and commemorative flags may be displayed only as an expression of the City’s official position and must be authorized by the City Council. These flags include all non-governmental flags.

2.54.2 Time Period. Ceremonial and commemorative flags shall only be displayed for the duration specified by the City Council at the time of authorization.

2.54.3 Location. Ceremonial and commemorative flags shall only be flown in a subordinate position, beneath the United States National flag and State of California flag. The authorized ceremonial and commemorative flags shall be flown at all City flagpoles at City facilities throughout the City where practicable.

2.54.4 Authorized Ceremonial Flags. The City Council has authorized the following ceremonial or commemorative flags to be displayed annually:

Flag Location Time Period
LGBTQ+ Pride Flag City Hall May 22
LGBTQ+ Pride Flag All City Facilities June 1 – June 30
Olympic Flag City Hall During Olympics hosted in the
United States or when a
Laguna Beach resident is
participating in the Olympics

2.6 5 Requests from Third Parties.

The City will not display a commemorative or ceremonial flag in response to requests from third parties. City flagpoles shall not be used to convey, endorse, or promote third-party speech or expression in any way whatsoever. Any future display of any other commemorative or ceremonial flag must be approved by the City Council.

Adopted: June 24, 2025
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STAFF REPORT
Meeting Date:

March 10, 2026

NON APPEAL
16 SUBJECT: 2020 SOUTH COAST HIGHWAY: CONDITIONAL USE PERMIT 25-1036 AND COASTAL DEVELOPMENT PERMIT 25-2021 FOR A REDUCTION OF FOUR

REQUIRED OFF-STREET PARKING SPACES BASED ON THE

IMPLEMENTATION OF A PARKING AND TRANSPORTATION DEMAND

MANAGEMENT PLAN PURSUANT TO LAGUNA BEACH MUNICIPAL CODE SECTION 25.52.006(G)(3) TO EXPAND AN EXISTING HOTEL IN THE C-1 (LOCAL BUSINESS DISTRICT) ZONE AND FINDING THE PROJECT

CATEGORICALLY EXEMPT PURSUANT TO STATE CEQA GUIDELINES
SECTION 15303 (CLASS 3)
RECOMMENDATION: It is recommended that the City Council:

1. Conduct a Public Hearing, including receiving a staff report and taking public testimony and all evidence relating to the consideration of Conditional Use Permit 25-1036 and Coastal Development Permit 25-2021 and the categorical exemption under the California Environmental Quality Act Guidelines Section 15303; and

2. Adopt the Resolution titled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT 25-1036 AND COASTAL DEVELOPMENT PERMIT 25-2021 FOR A REDUCTION OF FOUR REQUIRED

OFF-STREET PARKING SPACES BASED ON THE IMPLEMENTATION OF A PARKING

AND TRANSPORTATION DEMAND MANAGEMENT PLAN PURSUANT TO LAGUNA BEACH MUNICIPAL CODE SECTION 25.52.006(G)(3) TO EXPAND AN EXISTING HOTEL AT 2020 SOUTH COAST HIGHWAY IN THE C-1 (LOCAL BUSINESS DISTRICT) ZONE,

AND FINDING THE PROJECT CATEGORICALLY EXEMPT PURSUANT TO STATE CEQA GUIDELINES SECTION 15303 (CLASS 3)”.

SUMMARY OF THE MATTER
The applicant, Ben Stevens, architect for the property owner (“Applicant”) of the Woods Cove Inn located at 2020 South Coast Highway (the “Property”) seeks City Council approval of Conditional Use Permit (“CUP”) 25-1036 and Coastal Development Permit (“CDP”) 25-2021 to reduce the site’s off-street parking requirement by four spaces, based on the implementation of a transportation demand management (“TDM”) plan in accordance with Laguna Beach Municipal Code (“LBMC”) Section 25.52.006(G)(3), to facilitate an expansion of an existing hotel (the “Project”).

LBMC Section 25.52.006(G)(3) requires the Planning Commission (“Commission”) to make a recommendation to the City Council on a CUP and CDP for a reduction in the parking requirement (with the City Council as the final decision-maker). On January 21, 2026, the Commission held a public hearing and recommended that the City Council approve CUP 25-1036 and CDP 25-2021. City staff recommends that the City Council hold a public hearing on the requested entitlements and adopt the attached resolution (Attachment 1) granting the requested four-space parking requirement reduction. 1 of 130
REQUEST FOR PARKING REDUCTION INCENTIVE – 2020 SOUTH COAST HIGHWAY March 10, 2026

Public notice was duly provided for this public hearing in accordance with LBMC Section 25.05.065, including notices that were mailed to owners and occupants within a 300-foot and 100-foot radius, respectively, and posted on the Project site, thereby providing an opportunity for property owners and tenants to inform the City Council of any comments or concerns at, and at two other public places prior to the public hearing. (See Attachment 2.)

DISCUSSION
A. Prior Building Permit
In 2021, the City approved a building permit (CBP-2021-7808) for an interior remodel and exterior remodel to including window and door replacements within existing openings; 6,597 SF remodel of existing interior habitable space; reconfiguration of the existing surface parking lot, including minor grading to reduce steepness of driveway slope (on-site), asphalt replacement, new concrete curbs and grade-level planters, and new parking stall striping; replacement of the existing tanked water heater with new tankless water heaters; and conversion of two guest rooms to one suite-style guest room and conversion of two guest rooms to one manager's unit, consistent with the legal condition of the property as further described below. The reconfiguration of the parking lot increased the number of parking spaces to 23, including 21 passenger vehicle spaces, two motorcycle parking spaces, and eight bicycle spaces. This reconfiguration increased the hotel’s parking supply by 11 parking spaces.

During the 2021 building plan check process, staff reviewed the history of the entitlements for the hotel which was entitled for twenty-one (21) single guest rooms, one (1) two-bedroom suite-style guest room, and one (1) two-bedroom manager’s unit. Staff concluded that at some time prior to the current ownership, the one (1) two-bedroom suite was converted into two (2) guest rooms and the one (1) two-bedroom manager’s unit was also converted to two (2) guest rooms. Essentially, unpermitted improvements that occurred prior to the current owner’s acquisition of the property had increased the guest room count from the twenty-two (22) entitled by the City to twenty-five (25). The additional guest rooms increased the parking requirement for the Property from 23 to 27. The current owners completed the hotel renovations associated with the 2021 permit in 2023, which included the reduction in guest rooms to comport with the legal condition of the property.

More recently, on January 21, 2026, the Applicant obtained the required Commission approval to entitle the change from 22 guest rooms (including one suite-style guest room) and one manager’s unit to twentyfive (25) guest rooms. This change would effectively restore the land use that had existed previously but without the necessary approvals. At the same time, the Commission recommended that the City Council grant a reduction in the required parking spaces from 27 to 23, which is discussed in further detail in the following section of this report.

B. Recent Entitlements
On January 21, 2026, the Commission held a public hearing to consider a request for approval of Design Review 25-1035 and Coastal Development Permit 25-1037 to expand an existing hotel (Woods Cove Inn) from twenty-two (22) to twenty-five (25) guest rooms in the C-1 (Local Business District) zone. Design review was required for exterior modifications to the hotel, including a color change and the addition of board-and-batten siding. A coastal development permit was required for the intensification of use. 2 of 130
REQUEST FOR PARKING REDUCTION INCENTIVE – 2020 SOUTH COAST HIGHWAY March 10, 2026

Additionally, pursuant to LBMC Section 25.52.006(G)(3), the Planning Commission was asked to make a recommendation to the City Council on CUP 25-1036 and CDP 25-2021 regarding the Applicant’s request to reduce the number of required off-street parking spaces based on the implementation of a parking and TDM plan.1
After conducting a public hearing, the Commission voted 4-1 (Commissioner Sadler dissenting) to adopt Resolution No. 25-1035, thereby conditionally approving Design Review 25-1035 and Coastal Development Permit 25-1037, and finding the project exempt from the California Environmental Quality Act (“CEQA”) under Class 3 (New Construction or Conversion of Small Structures) categorical exemption for the aforementioned project to remodel and expand the Woods Cove Inn as well as the parking reduction, and recommending City Council approval of Conditional Use Permit 25-1036 and Coastal Development Permit 25-2021, in accordance with LBMC Section 25.52.006(G)(3) to reduce the required off-street parking spaces by four spaces (27 to 23 spaces) since the proposed use incorporates innovative parking solutions. (The January 21, 2026 Commission Staff Report, plans, transportation demand management study, public comments, meeting minutes, and Commission-adopted Resolution No. 25-1035 are attached as Attachments 3 through 8, respectively.) The addition of three guest rooms, which would be created by converting a two-room suite-style guest room into two separate guest rooms and converting a manager’s quarters into two guest rooms, constitutes an intensification of use requiring additional on-street parking.

Because the Applicant was unable to physically provide additional off-street parking at the Property, the Applicant retained LSA Associates (“LSA”) to prepare a transportation demand management study to support a requested four-space reduction. LSA prepared the transportation demand management study dated October 30, 2024 (Attachment 5).

The Planning Commission imposed the following condition on the approval:
“Approval of DR 2025-1035 and CDP 2025-1037 is explicitly contingent upon City Council approval of Conditional Use Permit CUP 2025-1036 and CDP 2025-2021, which request a reduction in required off street parking based on implementation of a parking and transportation demand management plan (TDM). If the City Council does not approve said parking reductions, this Resolution shall be null and void and of no force or effect. It shall be as if the Resolution had never been adopted.” (Resolution No. 25-1035, Condition No. 14.)
C. Parking Incentive Request
CUP 25-1036 and CDP 25-2021 relating to the Project (i.e., the parking reduction) are the only entitlements before the City Council. As noted above, the Commission approved DR 2025-1035 and CDP 2025-1037, including the exterior modifications to the hotel. This approval was granted on January 21, 2026 and became final on February 5, 2026 upon conclusion of the 14-calendar day appeal period. As such, the City Council’s consideration is limited to the Applicant’s request for a parking requirement reduction.

The proposed reduction of required off-street parking is being requested as the Property is currently developed with a two-story, 7,763-square-foot, commercial building with a 23-car surface parking lot on 1 LBMC Section 25.52.006(G)(3) allows parking reductions with the implementation of a parking and TDM plan when a project promotes alternative modes of transportation, and where the reduced parking requirement will not adversely impact public access to beaches, parks, open spaces, and trails.
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REQUEST FOR PARKING REDUCTION INCENTIVE – 2020 SOUTH COAST HIGHWAY March 10, 2026

an approximately 22,327-square-foot lot. The existing development limits the Applicant’s ability to provide the four additional required on-site parking spaces.

Pursuant to LBMC Section 25.52.006(G)(3), the City Council may approve a conditional use permit and coastal development permit, upon recommendation from the appropriate approval authority (i.e., the Commission), to reduce required parking standards when a project promotes the use of alternative transportation, such as ride-sharing, public transit, bicycling, or walking, and where the reduction will not adversely affect public access to beaches, parks, open space, or trails. Any proposed innovative parking solution shall provide parking mitigation measures at an equivalent ratio to the parking spaces required by Section 25.52.012(G) for the proposed intensification of use.

The Applicant is requesting a four-space reduction to facilitate an intensification of use approved by the Planning Commission, as analyzed in the TDM Study prepared by LSA Associates and dated October 30, 2024 (Attachment 5). With approval of the CUP for the requested four-space parking requirement reduction, the Project’s parking requirements will be satisfied, as demonstrated by Table 1 below.

Table 1. Parking Requirements
Parking Analysis Required Ratio Total
Spaces
Hotel Guest Rooms (25 rooms) 1 space/room + 1 additional space/15 rooms 27 spaces Total Spaces Required 27 spaces
Parking Provided -23 Spaces
TDM Reduction -4 Spaces
Total Required 0 Spaces
The proposed Project will implement the following TDM strategies to reduce the parking demand and prevent overflow parking for the Project:
• Provide bicycles for guests to borrow
• Encourage rideshare by charging for overnight parking • Create a designated rideshare area for guests in the parking lot • Provide a statement on the hotel website encouraging ridesharing • Make local transit information available at check-in

In accordance with LBMC Section 25.52.006(G)(3), a program proposing an innovative parking solution must demonstrate how the alternative approach achieves an equivalent parking ratio to that otherwise required parking and provide a detailed description of how the proposed solution is expected to offset impacts from the reduction in required parking spaces. Here, the Applicant retained LSA to prepare a TDM plan to reduce reliance on overnight guest parking through enhanced ridesharing and other alternative transportation strategies. The Plan focuses on encouraging guests to utilize alternative modes of travel when arriving at the hotel and incorporates additional measures to promote non-personal-vehicle travel during their stay.
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The LSA report cites hospitality industry data pointing to large declines in car rentals as a mode for accessing hotels, as well as parking utilization data for the subject Property between September 2023 and May 2024. That data indicates that approximately 38 percent of hotel guests brought and parked a vehicle on-site during that period. The proposed TDM Plan is designed to reinforce and expand upon this existing trend. Based on its analysis, LSA concludes that a year-round reduction in hotel parking demand of at least 15 percent—equivalent to approximately four parking spaces—can reasonably be anticipated, consistent with observed utilization patterns and broader industry trends.

Figure 1. Existing parking layout, with the proposed rideshare space shaded yellow 5 of 130
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REQUIRED ENTITLEMENTS
Below is staff’s analysis of the required entitlements for the parking incentive request: (1) CUP 25-1036; and (2) CDP 25-2021.

Conditional Use Permit
The reduction of required parking spaces requires the approval of a CUP pursuant to LBMC Section

25.52.006(G). CUPs are governed by LBMC Section 25.05.030 and in this case is considered by the City Council upon recommendation from the Planning Commission at a duly noticed public hearing where the following findings are considered in relation to the proposed development.

Finding No. 1: The site for the proposed use is adequate in size and topography to accommodate said use, and all yards, spaces, walls and fences, parking, loading and landscaping are adequate to properly adjust such use with the land and uses in the vicinity.

The proposed Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces and thereby facilitate an intensification of use involving the conversion of existing habitable space from one two-bedroom suite, and one two-bedroom manager’s unit for an addition of three guest rooms resulting in 25 single guest rooms.

The Property, where the parking reduction is proposed, is adequate in size and topography to accommodate the parking reduction and to implement the TDM strategies because. Although only 23 of the 27 spaces required for the hotel use will be provided, the implementation of strategies in the TDM Study will offset the parking shortage by encouraging guests to utilize alternative modes of travel when arriving at the hotel and promoting non-personal-vehicle travel during their stay, as demonstrated by the peer-reviewed TDM study prepared by LSA Associates, dated October 30, 2024 for the Project. The yards, spaces, walls and fences, parking, loading, and landscaping are adequate to properly adjust such parking reduction with the land and uses in the vicinity due to the following TDM strategies: (1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information 23-stall surface parking lot will be provided at the middle of the site, with one space closest to the lobby marked or signed to indicate their use for rideshare drop-off and pick-up.

Finding No. 2: The site for the proposed use has access to streets and highways adequate in width and pavement type to carry the quantity and kind of traffic generated by the proposed use.

The Property, where the parking reduction is proposed, has access to streets and highways to carry the quantity and kind of traffic generated by the proposed use with no significant transportation impact. The proposed Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces and facilitate an expansion of an existing hotel from 22 to 25 guest rooms that was approved pursuant to CUP 25-1035 and CDP 25-1037. As such, no new or intensified land uses are proposed, nor does the Project modify the site’s existing street access along South Coast Highway. Furthermore, the implementation of the strategies in the TDM Study as part of the Project will encourage the use of alternative modes of transportation and reduce vehicle trips to and from the site. 6 of 130
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Finding No. 3: The proposed use will have no substantial adverse effect upon abutting property.

The Project, consisting of the parking reduction, will not have a substantial adverse effect upon abutting property. The Project involves the implementation of TDM strategies to reduce the Property’s off-street parking requirement by four spaces. The following TDM strategies are imposed by conditions of approval:
(1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information available at check-in. Finally, a peerreviewed TDM Study concludes that the proposed four-space parking reduction will not result in parking spillover impacts. The Study finds that implementation of the identified TDM strategies will reduce overall parking demand at the site to a level consistent with the reduced parking supply.

Finding No. 4: The proposed use is consistent with the objectives and policies of the City's General Plan.

The Project involves the implementation of TDM strategies to reduce the Property’s off-street parking requirement by four spaces to facilitate the expansion of the existing hotel from 22 to 25 guest rooms under CUP 25-1035 and CDP 25-1037. The Property will meet the City’s parking requirements through the innovative parking provisions of the Municipal Code. For these reasons, the Project is consistent with the goals and policies of the General Plan.

Transportation, Circulation and Growth Management Element Policy 4I: “Promote traffic reduction strategies through implementation of the Transportation Demand Management Ordinance and amendments which incorporate innovative transportation control measures.” The Project advances Policy 4I by implementing a required TDM program designed to reduce vehicle trips generated by hotel guests. Measures include providing bicycles for guest use and supplying information and incentives to encourage use of local transit and other alternative transportation options.

Transportation, Circulation and Growth Management Element Policy 4K: “Establish appropriate transportation control measures which implement the Regional Mobility Plan and Congestion Management Plan goals of reducing vehicle trips, increasing average vehicle occupancy and reducing vehicle miles traveled.”
The proposed TDM program supports Policy 4K by encouraging guests to utilize non-automobile modes of travel, thereby reducing vehicle trips and vehicle miles traveled associated with the hotel use. By offering onsite bicycles and facilitating access to local transit options, the Project promotes multimodal travel consistent with regional mobility and congestion management objectives.

Land Use Element Policy 3.8: Encourage pedestrian access and orientation in all commercial areas.

The Project will preserve existing pedestrian access through the commercial district and enhance connectivity by incorporating bifold doors into the remodeled commercial building, thereby improving accommodation for pedestrians in the area.
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Finding No. 5: The conditions stated in the decision are deemed necessary to protect the public health, safety and general welfare.

The following TDM strategies are imposed by conditions of approval: (1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information available at check-in. The conditions stated in the Resolution for the Project are necessary to protect public health, safety, and general welfare because the conditions imposed provide for such protections to ensure continued land use compatibility. Inclusion of Condition No. 24 requires that the Applicant submit a parking study prepared by a traffic engineer to review the effectiveness of the innovative parking solution at one and five years from the date this entitlement is implemented, and Condition No. 25 will ensure that the strategies in the TDM Study identified by LSA Associates for the Project remain binding for the Project site and any future owners.

Coastal Development Permit
The reduction of required parking spaces also requires the approval of a CDP pursuant to LBMC Section

25.52.006(G). CDPs are governed by LBMC Chapter 25.07 and in this case is considered by the City Council upon recommendation from the Planning Commission at a duly noticed public hearing where the following findings are considered in relation to the proposed development.

Finding No. 1: The project is in conformity with all the applicable provisions of the certified local coastal program, including the following review criteria:

1. The proposed development will not encroach upon any existing physical accessway legally utilized by the public or any proposed public accessway identified in the adopted local coastal program land use plan.

The proposed Project and reduction of four required parking spaces would not encroach upon any existing physical accessway or proposed public accessway in that no physical improvements are proposed and no such existing or proposed public accessways are located on or adjacent to the Project site, which is located inland of South Coast Highway.

2. The proposed development will not adversely affect marine resources, environmentally sensitive areas, or archaeological or paleontological resources.

The proposed Project would not affect marine resources, environmentally sensitive areas, or archaeological or paleontological resources in that no such resources or areas are identified on site or within the immediate Project vicinity. The site is fully developed with a hotel building, parking lot, and ornamental landscaping, and is surrounded on all sides by developed commercial and residential properties and public streets.

Additionally, no grading is involved with the Project.

3. The proposed development will not adversely affect recreational or visitor-serving facilities or coastal scenic resources.
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The proposed Project would not adversely affect recreational or visitor-serving facilities or coastal scenic resources in that the Project involves the implementation of TDM strategies to reduce the Project site’s offstreet parking requirement by four spaces. The implementation of the strategies in the TDM study will reduce reliance on single-occupancy vehicles by encouraging guests to utilize alternative modes of travel when arriving at the hotel and promoting non-personal-vehicle travel during their stay. The peer-reviewed TDM study demonstrates that the proposed four-space reduction in the site’s off-street parking requirements will not create spillover effects because the implementation of the strategies in the TDM study will reduce the proposed Project’s parking demand by an equivalent amount. Additionally, the proposed reduction in required parking would have no effect on any coastal views from South Coast Highway because the Project does not involve physical improvements.

4. The proposed development will be sited and designed to prevent adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas, and will provide adequate buffer areas to protect such resources.

The proposed reduction in required parking would have no adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas because the site is fully developed with a hotel building, parking lot, and ornamental landscaping, and is surrounded on all sides by developed commercial and residential properties and public streets. No physical improvements are proposed by the Applicant, and as such, the proposed development is sited and designed to prevent adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas, and will provide adequate buffer areas to protect such resources.

5. The proposed development will minimize the alterations of natural landforms and will not result in undue risks from geological and erosional forces and/or flood and fire hazards.

The Project site is already developed with an existing hotel building and related improvements; therefore, no additional alterations to natural landforms would occur. No grading is being proposed with the proposed Project. Additionally, the subject property is not located within a Fire Hazard or Flood zone. The proposed Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces.

6. The proposed development will be visually compatible with the character of surrounding areas, and where feasible, will restore and enhance visual quality in visually degraded areas.

The proposed Project will remain visually compatible with the surrounding area, as it does not include any new physical development. Rather, it consists of implementing TDM strategies to support a four-space reduction in the site’s off-street parking requirement, thereby facilitating a previously approved hotel expansion.

7. The proposed development will not have any adverse impacts on any known archaeological or paleontological resource.
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The proposed Project will not have any adverse impacts on any known archaeological or paleontological resources in that such resources are not known to exist in the Project area, and the Project site is surrounded by established commercial and residential development. No additional grading is being proposed.

8. The proposed development will be provided with adequate utilities, access roads, drainage and other necessary facilities.

The Project site is developed with an existing hotel building and is equipped with utilities, access roads, drainage, and other necessary facilities that will continue to adequately serve the on-site uses.

9. Other public services, including, but not limited to, solid waste and public roadway capacity have been considered and are adequate to serve the proposed development.

The Project site is developed with an existing hotel building with the necessary and adequate public services already available. The Project involves the implementation of TDM strategies for an approved hotel expansion project, and as such the Project would not necessitate the provision of additional services.

Finding No. 2: Any development located between the sea and the first public road paralleling the sea is in conformity with the certified local coastal program and with the public access and public recreation policies of Chapter 3 of the Coastal Act.

The Project is not located between the sea and the first public road paralleling the sea, and, therefore, will not conflict with the public access and recreation policies of Chapter 3 of the Coastal Act. Furthermore, as detailed above in the facts supporting Finding Number 1, the proposed Project is in conformity with the certified Local Coastal Program.

Finding No. 3: The proposed development will not have any significant adverse impacts on the environment within the meaning of the California Environmental Quality Act.

As discussed further herein, the proposed Project will not cause any significant adverse impact on the environment and qualifies for a categorical exemption pursuant to the California Environmental Quality Act Guidelines Section 15303 (New Construction or Conversion of Small Structures).

FINANCIAL ANALYSIS
The recommended action has no financial impact to the budget.

ENVIRONMENTAL ANALYSIS
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The City Council finds that the Project, consisting of the reduction in the site’s parking requirements in conjunction with the implementation of TDM strategies, is part of the project to expand the existing Woods Cove Inn hotel from 22 to 25 guest rooms and for exterior modifications to the hotel, including a color change and the addition of board-and-batten siding (collectively, hereinafter referred to as “project” for purposes of CEQA). On January 21, 2026, the Planning Commission conditionally approved the expansion of the existing Woods Cove Inn hotel from 22 to 25 guest rooms and for exterior modifications to the hotel, including a color change and the addition of board-and-batten siding, and found the project to be categorically exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines, Section 15303 (New Construction or Conversion of Small Structures). The City did not receive any appeal of the Planning Commission’s approval within fourteen days of such approval and therefore such approval became final. There have been no changes to the project, no changed circumstances, and no new information that could not previously have been known that would trigger the need for subsequent CEQA review.

ATTACHMENTS

1. City Council Resolution (Pgs. 12-25)

2. City Council Public Hearing Notice (Pg. 26)

3. January 21, 2026 Planning Commission Staff Report (Pgs. 27-44)

4. January 21, 2026 Planning Commission Plans (Pgs. 45-94)

5. Transportation Demand Management Study (Pgs. 95-105)

6. January 21, 2026 Planning Commission Public Comments (Pg. 106)

7. January 21, 2026 Planning Commission Meeting Minutes (Pgs. 107-113)

8. Commission Approval Resolution No. 25-1035 (Pgs. 114-129) Submitted By: Matthew Schneider Approved: .David A Kiff Matthew Schneider, Director of
Community Development
Dave Kiff, City Manager
Report Prepared By: Coordinated With:

Shaveta Sharma, Senior Planner Jane Abzug, Assistant City Attorney Anthony Viera, Deputy Director of Community
Development
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RESOLUTION NO. 26.XXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LAGUNA BEACH, CALIFORNIA, APPROVING CONDITIONAL
USE PERMIT 25-1036 AND COASTAL DEVELOPMENT PERMIT
25-2021 FOR A REDUCTION OF FOUR REQUIRED OFFSTREET PARKING SPACES BASED ON THE

IMPLEMENTATION OF A PARKING AND TRANSPORTATION

DEMAND MANAGEMENT PLAN PURSUANT TO LAGUNA
BEACH MUNICIPAL CODE SECTION 25.52.006(G)(3) AT 2020
SOUTH COAST HIGHWAY IN THE C-1 (LOCAL BUSINESS

DISTRICT) ZONE, AND FINDING THE PROJECT

CATEGORICALLY EXEMPT PURSUANT TO STATE CEQA
GUIDELINES SECTION 15303 (CLASS 3)
WHEREAS, on November 22, 2023, an application was filed by Benjamin Stevens, architect for the property owner (“Applicant”) of the Woods Cove Inn, located at 2020 South Coast Highway (the “Property”) requesting Design Review (“DR”) 25-1035 and Coastal Development Permit (“CDP”) 25-1037 to expand and remodel the existing hotel in the C-1 (Local Business District) zone. The Applicant also requested Conditional Use Permit (“CUP”) 25-1036 and CDP 25-2021 to reduce the required off-street parking spaces based on the implementation of a transportation demand management (“TDM”) plan in accordance with Laguna Beach Municipal Code (“LBMC”) Section 25.52.006(G)(3) (the “Project”); and WHEREAS, on January 21, 2026, the Planning Commission (“Commission”) held a dulynoticed public hearing on the project and voted 4-1 to adopt Commission Resolution 25-1035, approving DR 25-1035 and CDP 25-1037, subject to the conditions attached thereto, recommending City Council approval of the requested four-space parking requirement reduction in conjunction with the implementation of TDM strategies, and finding the project categorically exempt from the California Environmental Quality Act (CEQA) under State CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures); and WHEREAS, on March 10, 2026, the City Council held a duly-noticed public hearing on Attachment 1
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CUP 25-1036 and CDP 25-2021 pursuant to Title 25, Zoning, of the Laguna Beach Municipal Code for a four-space reduction in the required off-street parking spaces, in conjunction with the implementation of TDM strategies, and considered all evidence on the Project, including all public testimony, public comments, and documents submitted, including but not limited to the staff report, attachments, and other materials; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA BEACH DOES RESOLVE:

SECTION 1. The recitals set forth above are true and correct and are incorporated into the Resolution by this reference.

SECTION 2. The City Council hereby makes the following findings with respect to CUP 25-1036, in accordance with LBMC Section 25.05.030 and Section 25.52.006(G):

Finding No. 1: The site for the proposed use is adequate in size and topography to accommodate said use, and all yards, spaces, walls and fences, parking, loading and landscaping are adequate to properly adjust such use with the land and uses in the vicinity.

The proposed Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces and thereby facilitate an intensification of use involving the conversion of existing habitable space from one two-bedroom suite, and one twobedroom manager’s unit for an addition of three guest rooms resulting in 25 single guest rooms.

The Property, where the parking reduction is proposed, is adequate in size and topography to accommodate the parking reduction and to implement the TDM strategies because. Although only 23 of the 27 spaces required for the hotel use will be provided, the implementation of strategies in the TDM Study will offset the parking shortage by encouraging guests to utilize alternative modes of travel when arriving at the hotel and promoting non-personal-vehicle travel during their stay, as demonstrated by the peer-reviewed TDM study prepared by LSA Associates, dated October 30, 2024 13 13 of 130
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for the Project. The yards, spaces, walls and fences, parking, loading, and landscaping are adequate to properly adjust such parking reduction with the land and uses in the vicinity due to the following TDM strategies: (1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information 23- stall surface parking lot will be provided at the middle of the site, with one space closest to the lobby marked or signed to indicate their use for rideshare drop-off and pick-up.

Finding No. 2: The site for the proposed use has access to streets and highways adequate in width and pavement type to carry the quantity and kind of traffic generated by the proposed use.

The Property, where the parking reduction is proposed, has access to streets and highways to carry the quantity and kind of traffic generated by the proposed use with no significant transportation impact. The proposed Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces and facilitate an expansion of an existing hotel from 22 to 25 guest rooms that was approved pursuant to CUP 25-1035 and CDP 25-1037. As such, no new or intensified land uses are proposed, nor does the Project modify the site’s existing street access along South Coast Highway. Furthermore, the implementation of the strategies in the TDM Study as part of the Project will encourage the use of alternative modes of transportation and reduce vehicle trips to and from the site.

Finding No. 3: The proposed use will have no substantial adverse effect upon abutting property.

The Project, consisting of the parking reduction, will not have a substantial adverse effect upon abutting property. The Project involves the implementation of TDM strategies to reduce the Property’s off-street parking requirement by four spaces. The following TDM strategies are imposed by conditions of approval: (1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information available at check-in. Finally, a peer-reviewed TDM Study concludes that the proposed 14 14 of 130
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four-space parking reduction will not result in parking spillover impacts. The Study finds that implementation of the identified TDM strategies will reduce overall parking demand at the site to a level consistent with the reduced parking supply.

Finding No. 4: The proposed use is consistent with the objectives and policies of the City's General Plan.

The Project involves the implementation of TDM strategies to reduce the Property’s off-street parking requirement by four spaces to facilitate the expansion of the existing hotel from 22 to 25 guest rooms under CUP 25-1035 and CDP 25-1037. The Property will meet the City’s parking requirements through the innovative parking provisions of the Municipal Code. For these reasons, the Project is consistent with the goals and policies of the General Plan.

Transportation, Circulation and Growth Management Element Policy 4I: “Promote traffic reduction strategies through implementation of the Transportation Demand Management Ordinance and amendments which incorporate innovative transportation control measures.” The Project advances Policy 4I by implementing a required TDM program designed to reduce vehicle trips generated by hotel guests. Measures include providing bicycles for guest use and supplying information and incentives to encourage use of local transit and other alternative transportation options.

Transportation, Circulation and Growth Management Element Policy 4K: “Establish appropriate transportation control measures which implement the Regional Mobility Plan and Congestion Management Plan goals of reducing vehicle trips, increasing average vehicle occupancy and reducing vehicle miles traveled.”
The proposed TDM program supports Policy 4K by encouraging guests to utilize nonautomobile modes of travel, thereby reducing vehicle trips and vehicle miles traveled associated with the hotel use. By offering on-site bicycles and facilitating access to local transit options, the Project promotes multimodal travel consistent with regional mobility and congestion management objectives.

Land Use Element Policy 3.8 Encourage pedestrian access and orientation in all commercial areas.
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The Project will preserve existing pedestrian access through the commercial district and enhance connectivity by incorporating bifold doors into the remodeled commercial building, thereby improving accommodation for pedestrians in the area.

Finding No. 5: The conditions stated in the decision are deemed necessary to protect the public health, safety and general welfare.

The following TDM strategies are imposed by conditions of approval: (1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information available at check-in. The conditions stated in the Resolution for the Project are necessary to protect public health, safety, and general welfare because the conditions imposed provide for such protections to ensure continued land use compatibility. Inclusion of Condition No. 24 requires that the Applicant submit a parking study prepared by a traffic engineer to review the effectiveness of the innovative parking solution at one and five years from the date this entitlement is implemented, and Condition No. 25 will ensure that the strategies in the TDM Study identified by LSA Associates for the Project remain binding for the Project site and any future owners.

SECTION 3. The City Council hereby makes the following findings with respect to Coastal Development Permit 25-2021, in accordance with LBMC Chapter 25.07 and Section 25.52.006(G):

Finding No. 1: The project is in conformity with all the applicable provisions of the certified local coastal program, including the following review criteria:

1. The proposed development will not encroach upon any existing physical accessway legally utilized by the public or any proposed public accessway identified in the adopted local coastal program land use plan.

The proposed Project and reduction of four required parking spaces would not encroach upon any existing physical accessway or proposed public accessway in that no physical improvements are proposed and no such existing or proposed public accessways are located on or adjacent to the Project site, which is located inland of South Coast Highway.
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2. The proposed development will not adversely affect marine resources, environmentally sensitive areas, or archaeological or paleontological resources.

The proposed Project would not affect marine resources, environmentally sensitive areas, or archaeological or paleontological resources in that no such resources or areas are identified on site or within the immediate Project vicinity. The site is fully developed with a hotel building, parking lot, and ornamental landscaping, and is surrounded on all sides by developed commercial and residential properties and public streets. Additionally, no grading is involved with the Project.

3. The proposed development will not adversely affect recreational or visitor-serving facilities or coastal scenic resources.

The proposed Project would not adversely affect recreational or visitor-serving facilities or coastal scenic resources in that the Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces. The implementation of the strategies in the TDM study will reduce reliance on single-occupancy vehicles by encouraging guests to utilize alternative modes of travel when arriving at the hotel and promoting non-personal-vehicle travel during their stay. The peer-reviewed TDM study demonstrates that the proposed four-space reduction in the site’s off-street parking requirements will not create spillover effects because the implementation of the strategies in the TDM study will reduce the proposed Project’s parking demand by an equivalent amount. Additionally, the proposed reduction in required parking would have no effect on any coastal views from South Coast Highway because the Project does not involve physical improvements.

4. The proposed development will be sited and designed to prevent adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas, and will provide adequate buffer areas to protect such resources.

The proposed reduction in required parking would have no adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas because the site is fully developed with a hotel building, parking lot, and ornamental landscaping, and is surrounded on all sides by developed commercial and residential properties and public streets. No 17 17 of 130
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physical improvements are proposed by the Applicant, and as such, the proposed development is sited and designed to prevent adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas, and will provide adequate buffer areas to protect such resources.

5. The proposed development will minimize the alterations of natural landforms and will not result in undue risks from geological and erosional forces and/or flood and fire hazards.

The Project site is already developed with an existing hotel building and related improvements; therefore, no additional alterations to natural landforms would occur. No grading is being proposed with the proposed Project. Additionally, the subject property is not located within a Fire Hazard or Flood zone. The proposed Project involves the implementation of TDM strategies to reduce the Project site’s off-street parking requirement by four spaces.

6. The proposed development will be visually compatible with the character of surrounding areas, and where feasible, will restore and enhance visual quality in visually degraded areas.

The proposed Project will remain visually compatible with the surrounding area, as it does not include any new physical development. Rather, it consists of implementing TDM strategies to support a four-space reduction in the site’s off-street parking requirement, thereby facilitating a previously approved hotel expansion.

7. The proposed development will not have any adverse impacts on any known archaeological or paleontological resource.

The proposed Project will not have any adverse impacts on any known archaeological or paleontological resources in that such resources are not known to exist in the Project area, and the Project site is surrounded by established commercial and residential development. No additional grading is being proposed.

8. The proposed development will be provided with adequate utilities, access roads, drainage and other necessary facilities.
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The Project site is developed with an existing hotel building and is equipped with utilities, access roads, drainage, and other necessary facilities that will continue to adequately serve the on-site uses.

9. Other public services, including, but not limited to, solid waste and public roadway capacity have been considered and are adequate to serve the proposed development.

The Project site is developed with an existing hotel building with the necessary and adequate public services already available. The Project involves the implementation of TDM strategies for an approved hotel expansion project, and as such the Project would not necessitate the provision of additional services.

Finding No. 2: Any development located between the sea and the first public road paralleling the sea is in conformity with the certified local coastal program and with the public access and public recreation policies of Chapter 3 of the Coastal Act.

The Project is not located between the sea and the first public road paralleling the sea, and, therefore, will not conflict with the public access and recreation policies of Chapter 3 of the Coastal Act. Furthermore, as detailed above in the facts supporting Finding Number 1, the proposed Project is in conformity with the certified Local Coastal Program.

Finding No. 3: The proposed development will not have any significant adverse impacts on the environment within the meaning of the California Environmental Quality Act.

As discussed further herein, the proposed Project will not cause any significant adverse impact on the environment and qualifies for a categorical exemption pursuant to the California Environmental Quality Act Guidelines Section 15303 (New Construction or Conversion of Small Structures).

SECTION 4. The City Council hereby finds that the Project, consisting of the reduction in the site’s parking requirements in conjunction with the implementation of TDM strategies, is part of the project to expand the existing Woods Cove Inn hotel from 21 to 25 units and for exterior modifications to the hotel, including a color change and the addition of board-and-batten siding (collectively, hereinafter referred to as “project” for purposes of CEQA). On January 21, 2026, the 19 19 of 130
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Planning Commission conditionally approved the expansion of the existing Woods Cove Inn hotel from 21 to 25 units and for exterior modifications to the hotel, including a color change and the addition of board-and-batten siding, and found the project to be categorically exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines, Section 15303 (New Construction or Conversion of Small Structures). The City did not receive any appeal of the Planning Commission’s approval within fourteen days of such approval and therefore such approval became final. There have been no changes to the project, no changed circumstances, and no new information that could not previously have been known that would trigger the need for subsequent CEQA review.

SECTION 5. The City Council hereby approves Conditional Use Permit 25-1036 and Coastal Development Permit 25-2021, for the Project consisting of the four-space parking requirement reduction in conjunction with the implementation of TDM strategies, subject to conditions of approval in Exhibit A, which is attached hereto and incorporated herein by reference.

ADOPTED this 10th day of March, 2026.

Mark Orgill, Mayor
ATTEST:

Ann Marie McKay, City Clerk
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I, Ann Marie McKay, City Clerk of the City of Laguna Beach, certify that the foregoing Resolution No. 26.XXX was duly adopted at a regular meeting of the City Council of said City held on March 10, 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

City Clerk, City of Laguna Beach, CA
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EXHIBIT A
RESOLUTION NO. 26.XXXX
(CONDITIONS OF APPROVAL)
Standard Conditions – Community Development Department

1. Conditional Use Permit 25-1036 and Coastal Development Permit 25-2021 are granted for a reduction of four required off-street parking spaces based on the implementation of a parking and transportation demand management plan at 2020 South Coast Highway. Approval is granted based on the project plans submitted by Bejamin Stevens (Applicant) and cleared by and stamped by City on October 10, 2025. Said plans are approved as submitted as conditioned herein and shall not be altered unless reviewed and approved in accordance with Title 25 of the Laguna Beach Municipal Code.

2. That the conditions of approval contained herein, shall be made part of the construction drawings for the proposed development. Construction drawings shall not be accepted for Plan Check without the conditions of approval incorporated into the construction drawings.

3. In the event that exhibits and written conditions are inconsistent, the written conditions shall prevail.

If there are any disparities between these conditions and the plans or final revised plans that are approved for any subsequent phase, the conditions and/or plans as stipulated in the later approval shall prevail.

4. All plans, specifications, studies, reports, calculations, maps, notes, legal documents, and designs shall be prepared, signed, and stamped (when required) only by those individuals legally authorized to do so.

5. Approval of this application does not relieve the applicant from complying with other applicable Federal, State, County or City regulations or requirements.

6. The Applicant shall defend, indemnify, and hold harmless the City of Laguna Beach and its officers, 22 22 of 130
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employees, and agents from and against any claim, action, or proceeding against the City of Laguna Beach, its officers, employees, or agents to attack, set aside, void, or annul any approval or condition of approval of the City of Laguna Beach concerning this Project, including any related finding under the California Environmental Quality Act, including but not limited to any approval or condition of approval of the City Council, Planning Commission, Design Review Board, Community Development Director, or City Planner. The City shall promptly notify the Applicant of any claim, action, or proceeding concerning the Project and the City shall cooperate fully in the defense of the matter. The City reserves the right, at its own option, to choose its own attorney to represent the City, its officers, employees, and agents in the defense of the matter.

7. The Applicant shall be responsible for informing all subcontractors, consultants, engineers, or other business entities providing services related to the project of their responsibilities to comply with these conditions of approval and all pertinent requirements in the Laguna Beach Municipal Code, including the requirement that a business license be obtained by all entities doing business in the City.

8. The Applicant shall pay all fees at the time fees are determined payable and comply with all requirements of the applicable federal, state, and local agencies. The duty of inquiry as to such requirements shall be upon the applicant.

9. Failure to comply with any of these conditions of approval is grounds for revocation of the entitlement(s) and is subject to any other available remedies to the City.

10. The Certificate of Occupancy and/or Certificate of Use, as applicable, shall not be issued until City staff has verified compliance with all conditions of approval.

11. The effective date of the entitlements granted herein do not commence until all appeals, including those to the California Coastal Commission, have been exhausted, statutes of limitation have expired, and any lawsuits, filed within the statutes of limitation, have concluded. 23 23 of 130
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12. In the event any of the conditions of approval are infeasible, the decision-making body hereby authorizes the Community Development Director to modify those conditions in the most conservative manner possible, in accordance with the limitations of the City’s Municipal Code, to allow for the completion of the project.

Standard Conditions of Approval for CDP – Community Development Department

13. The approvals granted by this Resolution shall lapse and automatically become void two years following the effective date if the privileges authorized by the approvals are not executed or utilized or, if construction work is involved, such work is not commenced within such two-year period and diligently pursued to completion, unless an extension of time is granted pursuant to the provisions of the Laguna Beach Municipal Code. Extensions of time shall be requested in writing by the applicant or authorized agent prior to the expiration of the entitlements.

Standard Conditions of Approval for CUP – Community Development Department

14. The right to a use and occupancy permit shall be contingent upon the fulfillment of all general and special conditions imposed by this Conditional Use Permit.

15. All of the special conditions shall constitute restrictions running with the land, and shall be binding upon the owner of the land and the successors or assigns.

16. The permit shall be subject to review at any time upon receipt of written complaint.

Standard Conditions of Approval – Building Department

17. The project shall be required to comply with the City’s construction hours, which are: 7:30 a.m. to 6:00 p.m. weekdays only; Hauling Hours: 9:00 a.m. to 3:00 p.m. Construction activity shall not be permitted on weekends or any Federal Holiday.

18. The project must comply with the California Green Building Code (Title 24: Part 11) and include Best Management Practices (BMPs) throughout the construction phase, including but not limited 24 24 of 130
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to dust and sediment control, erosion control, and other measures as required by the Building Official.

Project Specific Conditions of Approval – Community Development Department

19. No proposed change or modification to the permitted use shall be allowed without a subsequent or amended Conditional Use Permit granted pursuant to the terms of Title 25 of the City of Laguna Beach Municipal Code, except for uses specifically allowed by right pursuant to the C-1 Zone listed in LBMC 25.20.004.

20. The applicant shall not allow, act, cause or permit any lessee, agent, employee, exhibitor, or concessionaire any “prohibited discharge” (as defined in Municipal Code Section 16.01.020) into the City’s storm water drainage system.

21. The permittee shall obtain a sign permit prior to installing any permanent or temporary signage in accordance with the City’s sign permit procedures and design standards (Laguna Beach Municipal Code Chapter 25.54). Signage may also be subject to the granting of a building permit.

22. The applicant shall submit a parking study prepared by a traffic engineer to review efficiencies, effectiveness, and/or problems associated with the innovative parking solution (i.e., transportation demand management plan) at one year and five years from the date this approval is effective . The study is subject to City review and assessment.

Project Specific Conditions of Approval – City Council

23. The property owner shall comply with and implement the following transportation demand management strategies in accordance with the LSA Associates report dated October 30, 2024: (1) provide bicycles for guests to borrow; (2) encourage rideshare by charging for overnight parking; (3) create a designated rideshare area for guests in the parking lot; (4) provide a statement on the hotel website encouraging ridesharing; and (5) make local transit information available at check-in. 25 25 of 130

NOTICE OF A PUBLIC HEARING

LAGUNA BEACH CITY COUNCIL
The Laguna Beach City Council will hold an in-person Public Hearing in the City Council Chambers, located in City Hall at 505 Forest Avenue, Laguna Beach, to consider:

Conditional Use Permit 25-1036, Coastal Development Permit 25-2021, and CEQA Categorical Exemption to reduce the off-street parking requirement for the Woods Cove Inn located at 2020 South Coast Highway in the C-1 zone, based on the implementation of a transportation demand management plan pursuant to Laguna Beach Municipal Code Section 25.52.006(G)(3). On January 21, 2026, the Planning Commission voted to recommend City Council approval of the requested parking requirement reduction.

Related Project Cases on the property include but are not limited to: DR 25-1035, CDP 25-1037.

Applicant: Benjamin Stevens, Architect
SAID PUBLIC MEETING to be held Tuesday, March 10, 2026, at 5:00 p.m. or as soon thereafter.

For additional information, contact City staff: Shaveta Sharma, Senior Planner (949) 715-0958 or [email protected]. Comments may be made in writing prior to the hearing (when emailed or mailed to the City Clerk’s office) or in-person in Council Chambers during the public hearing. In order to allow sufficient time for members of the City Council and staff to review and consider your comments, written comments will be accepted for consideration up until the close of business (i.e., 5:30 p.m.) on the business day before the date on which this public hearing is scheduled; however, it is recommended they be submitted to the City Clerk’s office on or before 5:00 p.m. five days prior to the scheduled hearing.

Pursuant to California Government Code Section 65009(b), if you challenge this application in court, the issues raised shall be limited to those raised in the public hearing or in written correspondence delivered to the City of Laguna Beach prior to, or at, the public hearing.

CEQA: This project is categorically exempt pursuant to California Environmental Quality Act Guidelines, Section 15303 - New Construction or Conversion of Small Structures, in that the project consists of construction and location of limited numbers of new, small structures.

COASTAL ZONE: This project is located in the Coastal Zone. This project is located within a non-appealable area of the Coastal Zone.

The project is proposed as non-appealable development. The application was filed on November 22, 2023 by Benjamin Stevens and is assigned application number CDP 25-2021. The application will be heard by the City Council. The decision by the City Council is not appealable to the California Coastal Commission.

Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting, including auxiliary aids or services, may request such modification or accommodation from the City Clerk’s Office at (949) 497-0705 (telephone) or (949) 497-0771 (facsimile). Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to the meeting.

Property Owners within 300 ft./ Tenants within 100 ft./ Property Posted/California Coastal Commission/ Interested Persons List Attachment2
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PLANNING COMMISSION STAFF REPORT
January 21, 2026
Agenda Item No. 5.3
Case No: Design Review 2025-1035
Coastal Development Permit 2025-1037
Conditional Use Permit 2025-1036
Coastal Development Permit 2025-2021
Project Location: 2020 South Coast Highway | APN: 644-274-07 Applicant: Benjamin Stevens, Architect
(949) 680-8616| [email protected]
Property Owner: LBIRE, LLC
Prepared By: Community Development Department
Shaveta Sharma, Senior Planner
(949) 715-0958 | [email protected]
CEQA: The project qualifies for a categorical exemption pursuant to the California Environmental Quality Act Guidelines, Section 15303 – New Construction or Conversion of Small Structures.

Costal Development Permit: This project is in the non-appealable area of the Coastal Zone.

Planning Commissioners
within a 500’ Radius: None
RECOMMENDATION:

Conduct a public hearing and adopt Resolution No. 25-1035 (Attachment 1) approving Design Review 2025-1035 and Coastal Development Permit 2025-1037, and recommending City Council approval of Conditional Use Permit 2025-1036 and Coastal Development Permit 2025-2021, and finding said action exempt from CEQA.

Attachment 3
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EXECUTIVE SUMMARY:

The Applicant, Benjamin Stevens, Architect, is requesting design review (“DR”) and a coastal development permit (“CDP”) to expand an existing hotel from 22 units to 25 units (Woods Cove Inn) in the C-1 (Local Business District) zone. Design review is required for exterior modifications to the hotel. A coastal development permit is required for the intensification of use. Additionally, pursuant to Laguna Beach Municipal Code (“LBMC”) Section 25.52.006(G)(3), the Planning Commission will make a recommendation to the City Council on Conditional Use Permit (“CUP”) 25-1036 and CDP 25-2021 regarding a request to reduce the number of required off-street parking spaces based on the implementation of a parking and transportation demand management (“TDM”) plan (the “Project”).

Staff recommends conditional approval of the Project. However, staff also recommends that the Planning Commission deliberate on Design Review Criteria Nos. 3 and 9, Design Integrity and Neighborhood Compatibility, with particular attention to the proposed color of the building façade.

BACKGROUND:

General Location: 2020 South Coast Highway
Assessor’s Parcel Number: 644-274-07
Related Cases: Design Review 99-134
Existing General Plan Land
Use Designation:

Zoning Designation:

Use of Property:

Commercial Tourist Corridor (CTC)
Local Business District (C-1)
Hotel
Surrounding General Plan Land Uses Designations, Zoning Districts, and Use of Properties:

Direction General Plan Land Use Zoning Use
North Village Medium Density Multi-family Residential Residential South Commercial Tourist Corridor
Village Medium Density
Local Business District
Multi-family Residential
Residential
East Commercial Tourist Corridor Local Business District Commercial West Commercial Tourist Corridor Local Business District Commercial 28 28 of 130
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Figure 1 – Existing Project Street Frontage

Figure 2 – Location Map
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DISCUSSION/ANALYSIS:

Background
The Project site is currently developed with a 22-unit hotel with two manager units. The property was developed with a hotel use including 22 units, carports, and surface parking lot in 1948. The 7,763-square-foot two-story structure fronts South Coast Highway with a 23-space surface parking lot accessible from South Coast Highway. The subject property is located on the inland side of South Coast Highway on the southeast corner of Diamond Street and South Coast Highway.

The property has been improved with interior and exterior improvements over the years, including the addition of a swimming pool in 1957. In 1997, a building permit was issued to replace the existing doors and windows. The Design Review Board approved DR 99-134 on June 10, 1999, for the construction of a six-foot-high stucco wall. In 2001, a building permit was issued to convert an existing one-room suite into an ADA-accessible suite, and two adjacent rooms were combined to create a two-room suite.

In 2021, the City approved building permits for an interior remodel and exterior remodel to including window and door replacements within existing openings; 6,597 SF remodel of existing interior conditioned space; reconfiguration of the existing surface parking lot, including minor grading to reduce steepness of driveway slope (on-site), asphalt replacement, new concrete curbs and grade-level planters, and new parking stall striping; replacement of the existing tanked water heater with new tankless water heaters; and convert two guest rooms to one suite-style room and two guest rooms to one manager's unit, consistent with the legal condition of the property. The building plans were revised during the plan check process to include a new color scheme and board-and-batten siding in place of the previously approved off-white stucco. Although these changes were included in the plan check revisions, staff did not identify the exterior design modifications at that time. Because exterior modifications require Design Review approval, this item is now being brought back to the Planning Commission for consideration. The applicant proceeded with the revised exterior treatments based on their understanding that the changes had been approved through plan check, and the oversight resulted in the building being painted without the required Design Review authorization.

Proposed Project
The Applicant seeks approval of Design Review 2025-1035 and Coastal Development Permit 2025-1037. The Project is located within a non-appealable area of the Coastal Zone. The C-1 Local Business District is intended to serve the City’s local retail and commercial needs, including certain highway-related uses, as well as single- and multi-family residential uses as part of mixeduse development. Properties in the vicinity are generally developed with a mix of commercial uses along the highway frontage and residential uses to the north and south.

The proposed exterior remodel and expansion of the hotel will authorize improvements and continued use of the site. Planned improvements include: (1) the addition of three units by converting a two-room suite into two separate rooms and converting the manager’s quarters into 30 30 of 130
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two units, resulting in a total of 25 units; and (2) an exterior remodel of the hotel, including a color change and the addition of board-and-batten siding. The two-room suite to be converted is located at the northwest corner of the lower level, while the manager’s quarters to be converted are located at the southwest corner of the upper level. The addition of three units requires payment of an in-lieu fee toward low-cost overnight accommodations in the amount of $25,000 per unit, for a total of $75,000, consistent with the City’s Local Coastal Program. This requirement has been included as a condition of approval.

The Project is consistent with the vision for this zone and will comply with all applicable development standards, provided that, parking requirements are reduced through implementation of a Transportation Demand Management (TDM) plan. The City Council is the decision-making body for the Conditional Use Permit (CUP) authorizing reduction of required off-street parking spaces. Conversion of building area and site improvements authorized under DR 25-1035 and CDP 25-1037, which are subject to Planning Commission approval, is contingent upon City Council approval of the parking and TDM plan. This requirement has been included as a condition of approval. The Planning Commission’s recommendation for reduced parking requirements is a prerequisite to City Council’s final approval of the Project.

The Project incorporates TDM strategies to reduce required parking by four spaces, or approximately 15%, from 27 to 23 spaces. The Applicant has submitted a Transportation Demand Management Study prepared by LSA, dated October 30, 2024 (Attachment 4). The study has been peer reviewed and supports the requested reduction by demonstrating that access to transit and other trip-reduction measures will adequately serve the Project’s operational needs. Parking requirements for the Project would be satisfied if the parking and TDM plan were to receive City Council approval, as shown in the detailed analysis provided in Table 1 Table 1. Parking Requirements
Parking Analysis Required Ratio Total
Spaces
Hotel Guest Rooms 1 space/room + 1 additional space/15 rooms 27 spaces Total Spaces Required 27 spaces
Parking Provided -23 Spaces
TDM Reduction -4 Spaces
Total Required 0 Spaces
The proposed project will implement the following TDM strategies to lessen the parking demand and prevent overflow parking for the project:
• Providing Bicycles to Guests
• Encouraging Rideshare by Charging for Overnight Parking • Creating a Designated Rideshare Area for Guests in the Parking Lot • Local Transit Information Provided on the Hotel Website and to Guests at Check-In 31 31 of 130
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Implementation of the TDM strategies described above shall be the responsibility of the hotel operator. Compliance will be ensured through the inclusion of a condition of approval in the associated CUP, adopted by resolution of the City Council.

Figure 3 – Proposed Site Plan
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Figure 4 – Proposed Parking Layout
The final project design along with the colors and materials is shown in Figures 5-8 below:

Figure 5 – Photo of South Coast Highway frontage
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Figure 6 – Photo of Southeast Corner, Hotel Lobby area
Figure 7 – Photo of North Court and Carports
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Figure 8 – Proposed Colors and Materials
ENTITLEMENT REVIEW PROCESS:

Design Review
The proposed exterior remodel of the hotel is subject to Design Review pursuant to LBMC Section

25.05.040(B)(1). Specifically, façade improvements intended to update the building’s appearance require review. Design Review, governed by Laguna Beach Municipal Code Section 25.05.040, is conducted by the Planning Commission at a duly noticed public hearing, where the required findings are evaluated in relation to the proposed development. Staff recommends conditional approval of the Project. However, staff also recommends that the Planning Commission give particular attention to the Design Integrity and Neighborhood Compatibility components of Finding 1, as reflected in Criteria 3 and 9, with specific consideration of the proposed exterior façade color.

Finding No. 1: Physical improvements and site developments related to the Project are designed and located in a manner in overall consistency with the design review criteria specified in Section

25.05.040(H), as set forth below:

1. Access. Conflicts between vehicles, pedestrians and other modes of transportation should be minimized by specifically providing for each applicable mode of transportation. Handicapped access shall be provided as required by applicable statutes.

No changes are proposed to the site’s vehicular access, and off-street parking would continue to be provided at the front of the property from South Coast Highway. The parking lot is designed to facilitate circulation with clearly designated paths for both vehicles and pedestrians, thereby reducing potential conflicts. In addition, as part of the Project’s Transportation Demand Management (TDM) strategies, signage and improvements will be incorporated to establish a designated rideshare drop-off and pick-up area near the hotel lobby.

2. Design Articulation: Within the allowable building envelope, the appearance of building and retaining wall mass should be minimized. Articulation techniques including, but not limited to, 35 35 of 130
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separation, offsets, terracing and reducing the size of any one element in the structure may be used to reduce the appearance of mass.

The existing development conveys a well-articulated street elevation while maintaining a strong urban edge appropriate to the commercial highway corridor. Setbacks include 9’-8” along the southeast portion from South Coast Highway, 15’-0” feet at the northeast corner, 7’-2” from Diamond Street, 5’-1” along the interior side property line, and 10’-0” at the rear property line.

These setbacks, combined with variation in materials and massing, contribute to an articulated overall appearance. The U-shaped building further incorporates horizontal and vertical offsets, providing visual relief and breaking up the massing to avoid a monolithic façade.

3. Design Integrity: Consistency with the applicant’s chosen style of architecture should be achieved by the use of appropriate materials and details. Remodels should be harmonious with the remaining existing architecture.

The original and existing architectural style of the hotel is Eclectic as it has a mix of various architectural styles, materials, and details combined into a single, cohesive design. Spanish Colonial influences are evident in the clay barrel tile roofing, low-pitched roofs, and cement plaster siding, while Mid-Century characteristics are reflected in the minimalist massing and large sliding glass windows typical of California motels. Tudor Revival and Cottage styles are expressed through the use of red brick with extruded joints, prominently featured on the court-facing elevations, lobby chimney, and front site walls. The proposed color and material board introduces a dark black paint finish, paired with olive green metal-clad doors and windows, a red clay tile roof, and red brick elements. While the combination of colors, materials, and textures strengthens the building’s eclectic character, staff is concerned that the dark black finish does not integrate well with the balance of the exterior materials and may affect the overall architectural harmony.

4. Environmental Context: Development should preserve and, where possible, enhance the city’s scenic natural setting. Natural features, such as existing heritage trees, rock out-cropping, ridgelines and significant watercourses should be protected. Existing terrain should be utilized in the design and grading should be minimized.

The Project does not propose any grading or new development that would require grading. The conversion of existing rooms and the manager’s unit will not result in the removal of heritage trees, alteration of ridgelines, or encroachment on watercourses. Accordingly, the Project preserves the City’s scenic natural setting by concentrating improvements within the existing developed footprint where infrastructure is already in place.

5. General Plan Compliance: The development shall comply with all applicable policies of the General Plan, including all of its elements, applicable specific plans, and the certified local coastal program.
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The Project complies with all applicable policies in the City’s General Plan and Local Coastal Program. The project site is not located within any Specific Plan.

Land Use Element Policy 2.9 Require the use of appropriate landscaping, special architectural treatments, and/or siting considerations to protect public views for projects visible from major highways and arterial streets.

The proposed design incorporates architectural treatments that are consistent with the hotel’s existing eclectic style, blending elements of Spanish Colonial, Mid-Century, and Tudor Revival architecture. The resulting design contributes positively and cohesively to the diverse architectural character of the South Coast Highway commercial corridor.

Land Use Element Policy 3.8 Encourage pedestrian access and orientation in all commercial areas.

The Project will preserve existing pedestrian access through the commercial district and enhance connectivity by incorporating bifold doors into the remodeled commercial building, thereby improving accommodation for pedestrians in the area.

Land Use Element Policy 6.2.2 Investigate and, if appropriate, amend the Municipal Code to ensure that affordable hotel and motels are maintained for short-term visitor occupancy. A method to define whether a facility providing overnight accommodation is low, moderate, or high cost shall be evaluated as part of the investigation. Establish standards that would require new high-cost visitor accommodations provide affordable overnight accommodation or pay an “in-lieu” fee.

In accordance with these provisions, the Project will contribute to the supply of low-cost overnight accommodations through payment of an in-lieu fee of $75,000 to the City.

Land Use Element Policy 6.14 Encourage art-related uses and art in public places in appropriate zones.

The Project is subject to the Art in Public Places requirement pursuant to LBMC Chapter 1.09.

Compliance will be achieved through an in-lieu contribution.

6. Historic Preservation: Destruction or alteration to historic resources should be avoided whenever possible. See Chapter 25.45 for more information.

There are no historic resources on the property that would be impacted by the proposed Project, and this criterion is not applicable. The existing structure is not listed on the City’s Historic Register and is not associated with events or persons of local, regional, or national significance. In addition, the building does not represent the work of a master, nor does it exhibit high artistic values. Finally, it does not embody the distinctive characteristics of a particular type, period, region, or method of construction.
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7. Landscaping: Landscaping shall be incorporated as an integrated part of the structure’s design and relate harmoniously to neighborhood and community landscaping themes. View equity shall be an important consideration in the landscape design. The relevant landscaping guidelines contained in the City’s “Landscape and Scenic Highways Resource Document” should be incorporated, as appropriate, in the design and planned maintenance of proposed landscaping.

The Project does not propose new landscaping improvements. Existing landscaping will remain in place, and no modifications are planned for the Project site.

8. Lighting and Glare: Adequate lighting for individual and public safety shall be provided in a manner which does not significantly impact neighboring properties. Reflective materials and appurtenances that cause glare or a negative visual impact (e.g., skylights, white rock roofs, highgloss ceramic tile roofs, reflective glass, etc.) should be avoided or mitigated to a level of insignificance in those locations where those surfaces are visible from neighboring properties.

The Project does not propose new lighting improvements. Existing lighting fixtures will remain in place, and no modifications are planned for the site.

9. Neighborhood Compatibility: Development shall be compatible with the existing development in the neighborhood and respect neighborhood character. Neighborhood character is the sum of the qualities that distinguish areas within the City, including historical patterns of development (e.g., structural heights, mass, scale or size), village atmosphere, landscaping themes and architectural styles.

Vehicular access will continue to be provided from South Coast Highway, consistent with other highway-fronting properties on the block. Within this development context, the Project’s eclectic architectural style contributes positively to the variety of styles present along the South Coast Highway commercial corridor. However, staff has concerns that the proposed dark color scheme is not compatible with the existing neighborhood character, particularly given the Project’s prominent corner location.

10. Pedestrian Orientation: Commercial development design shall enhance and encourage pedestrian uses. Incorporation of articulated building masses, compact open spaces and courtyards, mixed use developments, use of landscaping as part of design, and orientation to pedestrian access should be maximized.

Parking will continue to be accessed from South Coast Highway, with no changes or impacts to existing pedestrian access to or across the site.

11. Privacy: The placement of activity areas (e.g., decks, picture windows and ceremonial or entertainment rooms) in locations that would result in a substantial invasion of privacy of neighboring properties should be minimized.
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The Project does not introduce any new activity areas, building massing, or window placements that could result in privacy impacts.

12. Public Art: Public art is encouraged and shall be displayed where feasible or required by the Art in Public Places ordinance.

The Project is subject to the Art in Public Places requirement pursuant to LBMC Chapter 1.09. The applicant will pay the required in-lieu contribution fee to fulfill this requirement. To ensure adherence to this requirement, Condition No. 15 has been included in the draft resolution.

13. Sign Quality: Signs shall be incorporated into the architecture of the structure and shall be made of high quality materials, be simple in design and be visually compatible with the surrounding physical environment in terms of color, scale and size. Use of natural materials in the construction of signs is encouraged.

The Project does not include any signage; therefore, this criterion is not applicable.

14. Sustainability: New development should consider architecture and building practices which minimize environmental impacts and enhance energy efficiency by: (a) reducing energy needs of buildings by proper site and structural design; (b) increasing the building’s ability to capture or generate energy; (c) using low-impact, sustainable and recycled building materials; (d) using the latest Best Management Practices regarding waste and water management; and (e) reducing site emissions.

The Project is required to comply with current California Building Codes for the remodel of the conversion of the existing spaces; therefore, this criterion is not applicable.

15. Swimming Pools, Spas, and Water Features: Swimming pools, spas and water features shall be located, designed and constructed where:
(a) geology conditions allow;
(b) noise produced by circulatory mechanical pumps and equipment is mitigated; and (c) any associated fencing or other site improvements are compatible with neighboring properties.

The proposed Project does not include any pools, spas, or water features; therefore, this criterion is not applicable.

16. View Equity: The development, including its landscaping, shall be designed to protect existing views from neighboring properties without denying the subject property the reasonable opportunity to develop as described and illustrated in the City’s “Design Guidelines.” The “Design Guidelines” are intended to balance preservation of views with the right to develop property. 39 39 of 130
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There is no new development proposed as part of the Project scope; therefore, this criterion is not applicable.

Finding No. 2. The physical improvements and site developments related to the Project are designed and located in a manner in overall consistency with all other applicable design guidelines.

No additional design guidelines are applicable to the project site.

Finding No. 3. The physical improvements and site developments related to the Project are characterized by appropriately scaled development, diverse and unique architectural designs, pedestrian orientation, and sensitivity to the natural conditions of the site.

The building has been designed to comply with zoning requirements and the design review guidelines outlined above under Design Integrity. It is compatible with the surrounding neighborhood, which is characterized by a variety of architectural styles.

Finding No. 4. The project is consistent with any specific plan or any other specific zoning design review criteria.

There is no specific plan or other specific zoning design review criteria for the project area.

Coastal Development Permit
The proposed intensification of the hotel use by adding three additional rooms requires the approval of a coastal development permit (see LBMC Section 25.07.004). Coastal Development Permits are governed by Laguna Beach Municipal Code Chapter 25.07. A Coastal Development Permit is considered by the Planning Commission at a duly noticed public hearing where the following findings are considered in relation to the proposed development:

Finding No. 1: The project is in conformity with all the applicable provisions of the certified local coastal program, including the following review criteria:

1. The proposed development will not encroach upon any existing physical accessway legally utilized by the public or any proposed public accessway identified in the adopted local coastal program land use plan.

The Project is located inland of the first public roadway and does not directly affect any existing or proposed coastal accessways. The site is not adjacent to public coastal access routes or trails, and no public easements or coastal access points are present on or near the property that could be impacted by the development. Accordingly, the Project will not encroach upon or obstruct any existing or planned public accessways.
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2. The proposed development will not adversely affect marine resources, environmentally sensitive areas, or archaeological or paleontological resources.

The Project is limited to alterations within already disturbed areas and does not include improvements that would adversely affect marine resources, environmentally sensitive habitat areas, or archaeological or paleontological resources. The property is fully developed with an existing hotel building and surface parking lot, and no grading is proposed.

3. The proposed development will not adversely affect recreational or visitor-serving facilities or coastal scenic resources.

The Project will not affect recreational or visitor-serving facilities or coastal scenic resources, as the existing use does not currently provide a visitor-serving amenity. Furthermore, no public view impacts will result from the proposed development because it involves an existing use and there are no public viewing areas in proximity to the site.

4. The proposed development will be sited and designed to prevent adverse impacts to environmentally sensitive habitats and scenic resources located in adjacent parks and recreation areas, and will provide adequate buffer areas to protect such resources.

The proposed development is located on a previously disturbed parcel within a fully developed neighborhood and is surrounded by improved streets. The Project site is not proximate to environmentally sensitive habitats or adjacent to parks or recreation areas containing significant scenic resources. As such, the Project would not result in adverse impacts to scenic resources in nearby parks or recreation areas, since none exist within the Project vicinity.

5. The proposed development will minimize the alterations of natural landforms and will not result in undue risks from geological and erosional forces and/or flood and fire hazards.

The Project will not result in undue risks related to geological conditions, flooding, or fire hazards.

No grading is proposed, as noted under the Environmental Context design review criterion. The site is located inland from the coastline and is not subject to erosion. The Project will be required to comply with applicable Building Code life safety standards and the California Fire Code to safeguard life and property from fire hazards.

6. The proposed development will be visually compatible with the character of surrounding areas, and where feasible, will restore and enhance visual quality in visually degraded areas.

The proposed design is visually compatible with the diverse commercial architecture along South Coast Highway. The building mass is consistent with other two-story structures fronting the corridor and, similar to those buildings, incorporates offsets and varied architectural finishes to reduce the perception of bulk. The design further integrates architectural treatments aligned with the Eclectic style, blending elements of Spanish Colonial, Mid-Century, and Tudor Revival. Overall, 41 41 of 130
PC Staff Report
January 21, 2026

the hotel design contributes positively and cohesively to the architectural variety that characterizes the South Coast Highway commercial corridor.

7. The proposed development will not have any adverse impacts on any known archaeological or paleontological resource.

The proposed development is located on a previously disturbed parcel within a fully developed neighborhood and is surrounded by improved streets. The Project site is not in proximity to any known archaeological or paleontological resources, and no grading is proposed.

8. The proposed development will be provided with adequate utilities, access roads, drainage and other necessary facilities.

The existing access via South Coast Highway provides adequate circulation for the Project. The site is already served by all required utilities and drainage systems, as both the property and surrounding area are improved with residential and commercial uses. Adequate utility services will continue to be available to support the proposed residential addition.

9. Other public services, including, but not limited to, solid waste and public roadway capacity have been considered and are adequate to serve the proposed development.

The existing trash storage area within the parking lot is adequate to accommodate the proposed expansion of the hotel use. In addition, South Coast Highway is a designated Major Arterial Highway with sufficient roadway capacity to handle the additional trips generated by the Project.

Finding No. 2. Any development located between the sea and the first public road paralleling the sea is in conformity with the certified local coastal program and with the public access and public recreation policies of Chapter 3 of the Coastal Act.

The Project is not located between the sea and the first public roadway paralleling the coast; therefore, this finding is not applicable. Nonetheless, the Project will not conflict with the public access or recreation policies set forth in Chapter 3 of the Coastal Act.

Finding No. 3. The proposed development will not have any significant adverse impacts on the environment within the meaning of the California Environmental Quality Act.

The Project is exempt from CEQA pursuant to Section 15303, New Construction or Conversion of Small Structures, as it involves the construction or location of a limited number of small structures.

Specifically, the proposed Project consists of interior and exterior remodeling of an existing hotel, including the conversion of existing building area to accommodate three additional hotel rooms onsite. Based on these characteristics, the Project qualifies for a categorical exemption under CEQA Guidelines Section 15303 (Class 3).
42 42 of 130
PC Staff Report
January 21, 2026

Innovative Parking Solutions – TDM Strategies
Pursuant to LBMC Section 25.52.006(G)(3), parking standards may be reduced when a proposed use incorporates innovative parking solutions. Such solutions must provide mitigation measures at a ratio equivalent to the parking spaces otherwise required under Section 25.52.012(G) for the proposed intensification of use. As shown in Table 1, the proposed mixed-use project will meet its parking requirement through the implementation of Transportation Demand Management (TDM) strategies, including providing bicycles for guests, encouraging rideshare through overnight parking fees, designating a rideshare area within the parking lot, and supplying guests with local transit information. Based on these measures, staff recommends that the Planning Commission forward a recommendation to the City Council approving the reduction of four parking spaces through the inclusion of TDM strategies in the Project.

ENVIRONMENTAL IMPACT:

The Project is exempt from CEQA pursuant to Section 15303 –New Construction or Conversion of Small Structures, in that the project consists of the conversion of existing square footage to accommodate three additional hotel rooms and façade improvements. This exemption specifically covers interior and exterior alterations to existing structures where no expansion of use beyond that permitted occurs, which is consistent with the scope of the proposed Project.

Therefore, the Project is exempt under CEQA Guidelines Section 15303 (Class 3).

Further, none of the exceptions outlined in CEQA Guidelines section 15300.2 apply. The Project site does not contain any environmentally sensitive areas in that the site is fully developed with an existing commercial building, is surrounded on all sides by public streets and developed properties, and the City’s environmentally sensitive areas maps do not identify any such areas onsite or within the immediate Project vicinity. There will be no cumulative impact resulting from successive projects of the same type in the same place, over time, as the current request is limited to improvements to an existing hotel building within the urbanized project area. There are no unusual circumstances resulting in a significant impact on the environment. There will be no damage to scenic resources, including trees, historic buildings, rock outcroppings or similar resources, within a highway officially designated as a state scenic highway. The Project is not located on a hazardous waste site or any other site included on a list compiled pursuant to Government Code section 65962.5. The Project will not result in significant adverse impacts to historical resources as defined by CEQA because there are no historic resources on the subject property and none in the Project vicinity that would be impacted by the proposed improvements.

Consequently, additional environmental analysis is not necessary to meet the requirements of the CEQA.
43 43 of 130
PC Staff Report
January 21, 2026

RECOMMENDATION:

Conduct a public hearing and adopt Resolution No. 25-1035 (Attachment 1) approving Design Review 2025-1035 and Coastal Development Permit 2025-1037 and recommending City Council approval of Conditional Use Permit 2025-1036 and Coastal Development Permit 2025-2021, and finding said action exempt from CEQA.

NOTIFICATION:

Pursuant to Title 25 (Zoning) Public Notice, a public hearing notice has been mailed on October 14, 2025 in accordance with LBMC Section 25.05.065(D) and in accordance with LBMC Section

25.07.014 for CDPs. In addition, a public hearing notice has been posted on the project site on November 3, 2025, in accordance with LBMC Section 25.05.065(E). Further, a public hearing notice has been published in a newspaper of general circulation on October 24, 2025, in accordance with LBMC Section 25.05.065(F).

PUBLIC CORRESPONDENCE:

One letter in response to the proposed parking reduction for the Project has been received and is attached to the report.

ATTACHMENTS:

Attachment 1 – Resolution No. 25-1035
Attachment 2 – Application
Attachment 3 – Plans
Attachment 4 – TDM Study
Attachment 5 – Color and Materials Board and Existing Elevations Attachment 6 – Letter of Intent
Attachment 7 – Public Correspondence
44 44 of 130

PLANNING COMMISSION

APPROVED
SIGNATURE ______________________
DATE ___________________________
RESO. NO. __________
ssharma
01/21/2026 25-1035
Attachment 4
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CARLSBAD
CLOVIS
IRVINE

LOS ANGELES

PALM SPRINGS

POINT RICHMOND

RIVERSIDE

ROSEVILLE

SAN LUIS OBISPO
3210 El Camino Real, Suite 100, Irvine, California 92602 949.553.0666 www.lsa.net

MEMORANDUM
DATE: October 30, 2024
TO: Spencer Samuelian, LBIRE LLC
FROM: Arthur Black, LSA Associates, Inc.

SUBJECT: Parking Analysis and Parking Management Plan for Woods Cove Inn LSA is pleased to submit this parking study for the proposed renovation of the Woods Cove Inn (hotel) at 2020 South Coast Highway in Laguna Beach. Originally named the Laguna Beach Inn, the hotel was most recently permitted by the City of Laguna Beach (City) to be remodeled and provide 21 single guest rooms, 1 two-bedroom suite, and 1 two-bedroom manager unit. The remodel work was recently completed under City permit #CBP-2021-7808. Prior to that remodel, the Laguna Beach Inn had 12 code-compliant on-site parking spaces (3 standard and 9 compact). Sometime between the original construction and the sale of the hotel in September 2020, the Laguna Beach Inn was altered to convert the two-bedroom suite into 2 separate guest rooms and the manager unit into 2 guest rooms, for a total of 25 guest rooms. During that period, the hotel still had 12 codecompliant on-site parking spaces.

Current ownership of the hotel purchased the property in September 2020 and began renovations shortly thereafter. As part of that remodel work under City permit #CBP-2021-7808, the parking lot was remodeled to provide 21 vehicle parking spaces, 8 bicycle parking spaces, and 2 motorcycle parking spaces. In addition to these on-site parking spaces, current ownership made improvements on Diamond Street. The 18-inch raised asphalt walking path on the south side of Diamond Street was removed and replaced with an Americans with Disabilities Act (ADA)-compliant 4-foot concrete sidewalk. Current ownership also made landscaping improvements that removed permanent shading from the four metered parking spaces on Diamond Avenue, returning them to proper function.

As described above, the owners are now seeking City approval to increase the guest room count from 22 to 25 through a conversion of the existing two-bedroom guest suite into 2 separate guest rooms and the conversion of the 2 existing manager units into 2 guest rooms. The hotel currently has no more than 3 employees on site at any time, which would not change as a result of the proposed room renovation.

Figure 1 (Attachment A) shows the location of the hotel. Glenneyre Street, located one block to the east of Coast Highway, is a designated bicycle route through Laguna Beach. Bus stops for Orange County Transportation Authority (OCTA) Route 1 and the Laguna Beach Trolley are located along South Coast Highway within walking distance of the hotel. Northbound buses and trolleys can be accessed by crossing Diamond Street to the bus stop approximately 130 feet from the hotel, while southbound buses and trolleys can be accessed by crossing South Coast Highway approximately Attachment 5
95 95 of 130
10/30/24 «P:\2023\20231434\Parking Management Plan4.docx» 2 160 feet from the hotel. The Long Beach Trolley Coastal Route operates year-round from 7:30 a.m. to 6:00 p.m. on weekdays with service every 20–30 minutes. On Saturday, this service operates from 9:00 a.m. to 10:00 p.m. On Sunday the hours are 9:00 a.m. to 7:00 p.m. During summer months, the service is expanded from 9:00 a.m. to 11:30 p.m. seven days a week with service every 20–40 minutes depending on the intensity of traffic delays. OCTA Route 1 has service between Long Beach and San Clemente approximately every 60 minutes from approximately 5:00 a.m. to approximately 10:00 p.m.

Woods Cove Inn is less than 500 feet from Woods Cove beach and approximately 500 feet from restaurants along Coast Highway along sidewalks and other pedestrian infrastructure. The combined effect of its easy access to a designated bicycle route, close proximity to OCTA and Laguna Beach Trolley public transit, and short walking distance to likely destinations reduce the need for a hotel guest to have a vehicle.

PARKING SUPPLY
Laguna Beach Municipal Code (LBMC) Section 25.52.012 (E)1 states that providing bicycle and motorcycle parking spaces is encouraged and counts toward the parking requirement. Two motorcycle parking spaces or eight bicycle parking spaces count for one standard vehicle parking space as long as the total does not exceed 10 percent of the required parking. The attached site plan (Attachment B) exhibits the parking area with all available parking spaces (ADA, vehicle, motorcycle, and bicycle) numbered and identified. Photographs of the renovated parking lot are also included as an attachment (Attachment C). The current on-site parking lot (as shown in the site plan) has 21 vehicle parking spaces, 8 bicycle parking spaces, and 2 motorcycle parking spaces. According to LBMC Section 25.52.012(E), the hotel provides a total of 23 parking spaces. The 2 nonvehicle parking spaces are less than 10 percent of the total parking provided.

OFF-STREET PARKING REQUIREMENT
The off-street parking requirements for Laguna Beach are found in LBMC Section 25.52.012 (G).2 The off-street parking requirements state that hotels must provide one space per guest room, an additional space for every 15 guest rooms, plus two spaces per residence. If food uses are included in a hotel, additional parking is required but may also be reduced to account for hotel guests being patrons of the ancillary uses.

Table A presents the off-street parking spaces required per the LBMC with no allowed reductions or parking credits. As Table A shows, straight application of the parking requirements without allowed reductions or parking credits would require 27 parking spaces. This is one more required parking space than the currently entitled configuration. As mentioned above, renovations by current ownership have increased the on-site parking supply by 11 parking spaces. 1 City of Laguna Beach. Municipal Code. 2
Ibid.
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10/30/24 «P:\2023\20231434\Parking Management Plan4.docx» 3 Table A: Municipal Code Parking Requirements without Reductions Land Use Parking Space Rates per Laguna Beach Municipal Code 25.52.0121
Project Parking Requirements
Size Unit Required
Parking Spaces
Existing Entitlement
Guest Rooms 1 space per guest room plus 1 space per 15 rooms 22 Room 23.5 Manager Units 2 spaces per residence 1 Units 2
Total Existing Entitlement 26 (25.5)
Parking Supply 232
Parking Shortfall 3 (12%)
Proposed Hotel
Guest Rooms 1 space per guest room plus 1 space per 15 rooms 25 Room 26.7 Total Proposed Hotel 27 (26.7)
Parking Supply 232
Parking Shortfall 4 (15%) 1 Source: City of Laguna Beach. Municipal Code. 2 21 vehicle parking spaces plus 2 nonvehicle parking spaces per Laguna Beach Municipal Code Section 25.52.012 (E).

MUNICIPAL CODE PARKING REQUIREMENT WITH ALLOWED REDUCTIONS AND

CREDITS
LBMC Section 25.52.006(G) contains provisions related to parking incentives.3 This section describes the provision, innovative parking solutions, that is appropriate to the hotel and calculates the parking requirement per the LBMC.

Innovative Parking Solutions
The LBMC has been revised to provide additional parking incentives for innovative parking solutions that can reduce total parking demand.4 The proposed project will include steps to support and enhance ridesharing as an alternative to overnight parking by hotel guests. Throughout the hospitality industry, operators have reported anecdotally that overnight parking demand at hotels has declined since the introduction of app-based rideshare services. The annual reports of car rental companies have identified these services as a reason for a decline in their business. Attempts to analyze the effect of transportation network companies (TNCs) have identified large declines in car rentals as a mode for accessing hotels,5 a 15 to 20 percent decline in parking demand at hotels nationally,6 and that parking difficulty is the second most common reason for people who could have driven themselves to hail a ride.7
While the lack of hard data due to the reluctance of TNCs to share data makes it difficult to quantify the effects, data from Woods Cove Inn clearly show the results of this effect. Current ownership of Woods Cove Inn reviewed check-in data between September 2023 and May 2024. Over that period, 3 City of Laguna Beach. Municipal Code. 4
City of Laguna Beach. Municipal Code, Section 25.52.006(G)(3). 5 Walker Consultants. 2017. Ride Hailing Impacts on Parking. 6 Steele, Jeanette. 2018. “Parking Business up to 50% in Some Areas.” San Diego Union Tribune. February 22. 7 Henao, Alejandro. 2017. Impacts of Ridesourcing—Lyft and Uber—on Transportation Including VMT, Mode Replacement, Parking, and Travel Behavior. Doctoral thesis. University of Colorado. 97 97 of 130
10/30/24 «P:\2023\20231434\Parking Management Plan4.docx» 4 1,788 guests out of 4,695 booking paid the overnight parking charge. This shows that only 38 percent of their hotel guests brought and parked a vehicle.

The hotel will support and enhance this trend by providing a designated area for rideshare drop-off and pickup to occur outside the public right-of-way. The location will be in the existing parking space located between the accessible van parking space and the hotel lobby. This parking space would be available for rideshare drop-off and pickup until the time when hotel parking demand reaches its peak (i.e., 11:00 p.m. according to Urban Land Institute [ULI] survey data). To indicate this designation, the parking space will be signed “Hotel check-in and drop-off/pick-up only 8:00 a.m. to 11:00 p.m.”.

The hotel currently charges an overnight parking fee of $25 per night. This additional cost of $25 per day is not charged to guests who use rideshare vehicles, which further encourages the trend away from parked vehicles described above. Ridesharing as an alternative to hotel guest parking at the hotel will be further supported and enhanced by including a statement encouraging ridesharing on the hotel’s website. The statement could be similar to the following:

The Woods Cove Inn is located on the coastline of Laguna Beach. During periods of high visitor volume, public parking spaces are difficult (if not impossible) to find throughout the city. The Laguna Beach Trolley operates throughout the city to help visitors get around without searching for parking. Taxis and rideshare vehicles are also plentiful in Laguna Beach. And, of course, when you stay at Woods Cove Inn, you have an easy walk to the beach at Woods Cove. For your stay, consider an alternative to bringing a car to avoid the hassle of finding parking spaces in this very popular town.

At check-in, the hotel will make information available to guests on how to download and use the City’s Trolley Tracker smartphone application. Hotel guests will also be able to borrow bicycles from the hotel to facilitate short trips. The bicycles will offer greater flexibility for short trips than the trolley to further encourage guests to forgo bringing a vehicle to Laguna Beach. The hotel will adjust the number of bicycles available based on guest demand and feedback from guests.

A summary of the actions Woods Cove Inn will take follows. These actions do not have an individual quantified effect on parking demand but work together supporting the established trends toward ridesharing rather than guests parking a private vehicle. • Providing a designated area for rideshare vehicles to drop-off • Charging hotel guests for overnight parking
• Providing a statement on the hotel website encouraging ridesharing • Making information available at check-in on how to download the City’s Trolley Tracker app • Providing bicycles for hotel guests to borrow
With the enhancement of rideshare facilities at the Woods Cove Inn and encouragement of the use of ridesharing for parking avoidance, LSA believes that a reduction in hotel parking demand of at least 15 percent can be reasonably expected throughout the year consistent with reported industry trends. It is worth repeating that data from Woods Cove Inn show that an average of 38 percent of hotel guests park a car.
98 98 of 130
10/30/24 «P:\2023\20231434\Parking Management Plan4.docx» 5 Final Parking Requirement
Table B presents the Municipal Code parking requirement for the proposed project with the reductions and credits allowed in the LBMC. As Table B shows, applying reductions for innovative parking solutions at the hotel results in 23 required parking spaces. The hotel currently provides 23 parking spaces, including 21 vehicle parking spaces, 2 motorcycle parking spaces, and 8 bicycle parking spaces. With application of the parking incentives included in the LBMC, the existing on-site parking supply would match the parking required.

Table B: Municipal Code Parking Requirements with Allowed Reductions Land Use Parking Space Rates per Laguna Beach Municipal Code 25.52.0121
Project Parking Requirements
Size Unit Required
Parking Spaces
Woods Cove Inn
Guest Rooms 1 space per guest room plus 1 space per 15 rooms 25.0 Room 26.7 Innovative Parking Solutions 15 percent reduction 26.7 Spaces -4.0 Total Proposed Woods Cove Inn Parking Requirement 23 (22.7) Parking Supply (21 vehicle, 2 motorcycle, and 8 bicycle) 23 1 Source: City of Laguna Beach. Municipal Code.

CONCLUSION
The hotel was most recently entitled for 21 single guest rooms, 1 two-bedroom suite, and 1 twobedroom manager unit. Applying the current LBMC parking requirements to this configuration results in 26 required parking spaces. At some time prior to the current ownership, the suite was converted into 2 guest rooms and the manager unit was also converted to guest rooms, for a total of 25 guest rooms. During that time, the hotel had access to 12 code-compliant on-site parking spaces (3 standard and 9 compact).

The hotel’s current owners are renovating the hotel (under City permit #CBP-2021-7808) and are seeking to entitle the conversion to 25 guest rooms. Applying the current LBMC parking requirements to this configuration results in 27 required parking spaces without applying incentives and 23 required parking spaces when applying a 15 percent reduction for innovative parking solutions. Completed renovation of the parking lot provides 23 parking spaces, including 21 vehicle parking spaces, 2 motorcycle parking spaces, and 8 bicycle parking spaces.

The renovation has increased the parking supply 11 parking spaces, which is greater than the one additional parking space required for the hotel under the LBMC. When accounting for innovative parking solutions, the parking supply would match the parking requirement. The renovations at the hotel and parking lot appear to be consistent with the LBMC and appear to improve parking conditions in Laguna Beach.

Attachments: A: Figure 1: Project Location
B: Site Plan (with numbered and identified parking spaces) C: Photographs of Parking Lot
99 99 of 130

P ARKING A NALYSIS AND P ARKING MANAGEMENT P LAN
OCTOBER 2024

WOODS C OVE IN N

L AGUNA BEACH , C ALIFORNIA
P:\2023\20231434\Parking Management Plan4.docx (10/30/24)

ATTACHMENT A
FIGURE 1: PROJECT LOCATION
100
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SOURCE: Google Earth 2024
FEET
0 62.5 125
FIGURE 1
I:\2023\20231434\G\Project_Location.ai (10/29/2024)
Woods Cove Inn
Project Location
130 Feet to Northbound Bus Stop
160 Feet to Southbound Bus Stop
500 Feet to Beach
Bus Stop
LEGEND
Diamond St
Ruby St
Moss St
Center St
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Catalina St
Ocean Way
S Coast Hwy
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P ARKING A NALYSIS AND P ARKING MANAGEMENT P LAN
OCTOBER 2024

WOODS C OVE IN N

L AGUNA BEACH , C ALIFORNIA
P:\2023\20231434\Parking Management Plan4.docx (10/30/24)

ATTACHMENT B

SITE PLAN
(with numbered and identified parking spaces)
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00 PROJ NORTH TRUE NORTH

PARKING CALCULATIONS
PARKING STANDARDS LBMC 25.52

PARKING SPACES
• STANDARD PARKING SPACE: MIN 8'-4"W X 18'-0"D
• COMPACT PARKING SPACE: MIN 8'-0'W X 15'-0"D FOR 90
°
(l�-O"D MIN FOR >45
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; 15'-0"D MIN FOR <45
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• ACCESSIBLE PARKING SPACES: PER CBC
• PARALLEL PARKING SPACE: MIN P
J
--O'W X 22'-0"D
• MOTORCYCLE PARKING SPACE: MIN 4'-'
JWX 8'-0"D
2 MOTORCYCLE SPACES COUNT FOR I STANDARD SIZE
PARKING SPACE. WHEN COMBINED WITH BICYCLE
SPACE(S), NOT TO EXCEED I 0% OF THE REQ'D PARKING.
• BICYCLE PARKING SPACE: MIN 2'-0"W X6'-0"D (PROVISION
TO SECURE BICYCLES MUST BE INCL. WI EACH SPACE).
8 BICYCLE SPACES COUNT FOR I STANDARD SIZE
PARKING SPACE. WHEN COMBINED WITH MOTORCYCLE
SPACE(S), NOT TO EXCEED I 0% OF THE REQ'D PARKING.

DRIVEWAYS
• 20'-0"W MIN

DRIVE AISLES
• 24'-0"W MIN AT90� SPACES

REQUIRED PARKING PER LBMC
25 HOTEL GUEST ROOMS= 25 SPACES
+I ADDITIONAL STALL PER 15 GUEST RMS= 2 SPACES
INNOVATIVE PARKING SOLUTIONS:
15% REDUCTION (PER LSA "PARKING ANALYSIS
AND PARKING MANAGEMENT PLAN",
DATED 05121/2024) = • 4 SPACES
REQUIRED TOTAL= 23 SPACES
ORIGINAL PRE-2022 REMODEL PARKING
(REMODEL UNDER PERMIT#C8P·2021•7808)
STANDARD= 3 SPACES
STANDARD ACCESSIBLE= 0 SPACES
STANDARD PARALLEL= 0 SPACES
STANDARD (FOR 2 MOTORCYCLE)= 0 SPACES
STANDARD (FOR 8 BICYCLE)= 0 SPACES
COMPACT = 9 SPACES
PREVIOUS COMPLIANT SPACES= 12 SPACES

EXISTING I CURRENT PARKING
STANDARD= 9 SPACES
STANDARD VAN ACCESSIBLE= 1 SPACES
STANDARD PARALLEL= 1 SPACES
STANDARD (FOR 2 MOTORCYCLE)= 1 SPACES
STANDARD (FOR 8 BICYCLE)= 1 SPACES
COMPACT= 10 SPACES
EXISTING I CURRENT COMPLIANT SPACES= 23 SPACES

PROPOSED PARKING

NO CHANGES PROPOSED TO EXISTING PARKING
(NEW RIDESHARE SIGNAGE PROPOSED AT I EXISTING SPACE)
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BENJAMIN JOHN STEVENS
ARCHITECT, INC. EXPRESSLY

RESERVES ITS COMMON LAW

COPYRIGHT AND OTHER

PROPERTY RIGHTS IN THESE
DRAWINGS. THE SE

DRAWINGS ARE NOT TO BE

REPRODUCED,CHANGED,OR

COPIED IN ANY FORM OR

MANNER WHATSOEVER NOR

ARE THEY TO BE ASSIGNED

TO ANY TH IRD PARTY

WITHOUT FIRST OBTAINING

THE EXPRESSED WRITTEN

PERMISSION OF BENJAMIN
JaiN STEVENS ARCHITECT, INC
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SUBMITTAL DATES

11.22.2023
SUBMITTAL 1

CITY ZONING DEPARTMENT

06.11.2024
SUBMITTAL2

CITY ZONING DEPARTMENT

10.25.2024
SUBMITTAL3

CITY ZONING DEPARTMENT
JOB#: 2020
DATE: 10.25.2024
SHEET:

A.003
103
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C-1

P ARKING A NALYSIS AND P ARKING MANAGEMENT P LAN
OCTOBER 2024

WOODS C OVE IN N

L AGUNA BEACH , C ALIFORNIA
P:\2023\20231434\Parking Management Plan4.docx (10/30/24)

ATTACHMENT C

PHOTOGRAPHS OF RENOVATED PARKING LOT
104
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C-2

P ARKING A NALYSIS AND P ARKING MANAGEMENT P LAN
OCTOBER 2024

WOODS C OVE IN N

L AGUNA BEACH , C ALIFORNIA
P:\2023\20231434\Parking Management Plan4.docx (10/30/24) 105
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1 From: Joy Berry < >
Sent: Friday, October 31, 2025 11:23 AM
To: Gannon, Jessica; Gibbs, Thomas; Coveny, Mary Jo; Bauta, Imer; Weil, Louis; Dubin, Jorg; Goldman, Steven; Steven Kellenberg; Sadler, Ken; Whitin, Susan Cc: Sharma, Shaveta CD
Subject: CUP 25-1036 DRB 25-1035 CDP 25-1037 November 5, 2025 Follow Up Flag: Follow up
Flag Status: Flagged
[NOTICE: This message originated outside of City of Laguna Beach -- DO NOT CLICK on links or open attachments unless you are sure the content is safe.] 2020 South Coast Highway – Woods Cove Inn
• Increase in units
• Reduc&on in Parking
Dear Planning Commission and DRB Board,
I am unable to a,end the hearing however I want to voice my opposi&on to the increase in rooms without the required increase in parking for this project.

Having been the SVP of Real Estate and Development for Marrio, Interna&onal for 14 years I have garnered en&tlements for over 40 hotels and never once did a municipality allow a reduc&on in parking that would burden a residen&al neighborhood which is exactly what this increase in intensity will do. Only if a hotel could use un-used spaces at night from a nearby office or retail user was a reduc&on in parking allowed.

If the Inn wants to take away off-site parking they need to arrange valet parking at some nearby office or retail use that is closed at night otherwise the excess cars will flow onto Diamond and Glenneyre, both streets already severely compromised for parking. Our town is already under parked and commercial parking reduc&ons from this inn burdens all those nearby which is unfair to allow the benefit of one for the detriment of many.

Please deny this project or mandate a valet service that pushes the cars away from our residen&al streets and onto other commercial users property.

Respec;ully,
Joy Berry
Attachment 6
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PC Minutes 1 January 21, 2026

THE CITY OF LAGUNA BEACH

PLANNING COMMISSION MINUTES

REGULAR MEETING
January 21, 2026
A regularly noticed meeting of the Planning Commission of the City of Laguna Beach, California, convened at 6:00 P.M. in the City Council Chambers on January 21, 2026.

1. CALL TO ORDER

2. ROLL CALL

Present: Chairperson Steven Kellenberg, Commissioners Jorg Dubin, Susan McLintock Whitin, and Ken Sadler.

Remote: Chair Pro Tem Steve Goldman
9420 Eden Drive
Beverly Hills, CA. 90210
Staff Present: Samantha Beier, Planning Manager
Patrick Donegan, Assistant City Attorney
Pierre Sawaya, Capital Program Manager
Alpha Santos-Guinto, Project Manager
Shaveta Sharma, Senior Planner
Nancy Cardoza, Administrative Assistant
Time of Meeting: Regular Meeting – 6:00 p.m.

3. PUBLIC COMMUNICATIONS

3.1 None.

4. CONSENT CALENDAR

4.1 November 5, 2026 Draft Minutes

4.2 November 19, 2025 Draft Minutes
Attachment 7
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PC Minutes 2 January 21, 2026
Motion: JD Second: SW Action: The Planning Commission approved the above-mentioned draft minutes. Motion carried 5-0.

Vote: Goldman _Y Dubin Y Whitin Y Kellenberg Y Sadler _Y_

4.3 Item: Conditional Use Permit 2024-2667
Design Review 2024-2666
Coastal Development Permit 2025-0296
Sign Permit 2024- 2668
Location: 825 South Coast Highway | APN: 644-024-01 and -09 Request: By Motion, continue Design Review 2024-2666, Conditional Use Permit 2024-2667, Coastal Development Permit 2025-0296, and Sign Permit 2024-2668 to February 4, 2026.

Motion: JD Second: SW Action: The Planning Commission continued Design Review 2024-2666 to February 4, 2026. Motion carried 5-0.

Vote: Goldman _Y Dubin Y Whitin Y Kellenberg Y Sadler _Y_

5. PUBLIC HEARINGS

5.1 Item: Temporary Use Permit 2025-2452
Coastal Development Permit 2025-2525
Location: 31526 & 31532 Coast Highway | APN: 658-091-05, 658-091-06 Request: The Applicant, City of Laguna Beach Public Works and Utilities Department, is requesting approval of a Temporary Use Permit and Coastal Development Permit to establish and operate a temporary construction staging area in support of the West Street Underground Utility Assessment District 2021-1 from February 4, 2026, to December 31, 2026. The proposed use would involve the use of two undeveloped parcels, located at 31526 and 31532 Coast Highway, for construction staging, including the storage of materials and equipment.

Staff Presentation: Pierre Sawaya, Capital Program Manager, presented a description of the project and staff’s recommendation provided in the report.

Disclosures: Commissioner Sadler spoke with neighbors residing near the proposed site.

Questions of Staff: Commissioner Dubin asked whether the sign on Monterey Drive is exempt from the Sign Ordinance because it is part of a city-run project. Staff confirmed that it is exempt and is intended to identify the lot and provide contact information. He also asked whether all vehicles associated with the work would be parked onsite. Staff responded that while the site will not accommodate all employee vehicles due to staffing 108
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PC Minutes 3 January 21, 2026
levels and multiple shifts, it will reduce the number of vehicles parking in nearby residential areas.

Commissioner Whitin inquired about the construction timeline and potential extensions.

Staff stated the Director of Community Development may grant a three- or six-month extension but that timeline is realistic at this stage.

Commissioner Sadler asked if the proposed gate would require vegetation removal. Staff replied only overgrown areas would be cleared, using an existing driveway for access. He also asked about potential conflicts with the nearby school bus stop, and Staff confirmed the contractor will be briefed to ensure safe pedestrian access.

Chair Pro Tem Goldman asked if this was the best site and about alternatives. Staff replied it was the most suitable for the contractor due to proximity to the undergrounding work and larger area for storage of materials near their project site.

Chair Kellenberg asked about vegetation removal. Staff said only interior shrubs would be removed, and the palm tree and planting along the perimeter would remain.

Discussion ensued regarding project site alternatives.

Chair Kellenberg opened the public hearing.

Public Testimony Regarding the Project: Lenny Vincent of 31526 Monterey Street expressed opposition to the project, citing traffic safety, landscaping, and construction noise concerns.

Sharon Lyons of 31522 Coast Highway opposed the project, voiced concerns about construction dust and debris, noise, and public safety.

Roxane Degarmo, of 31542 Monterey Street, agreed with her neighbors and opposed the project.

Ann Christoph, a resident, suggested an alternative site and opposed the project.

Chair Kellenberg closed the public hearing.

Commissioners Comments: Chair Pro Tem Goldman commented on the project’s completion timeline.

Discussion ensued regarding the alternative sites and dust abatement.

Commissioners Dubin, Whitin, and Chair Pro Tem Goldman supported the project and the undergrounding of utilities.

Commissioner Sadler and Chair Kellenberg expressed support for the project. 109
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PC Minutes 4 January 21, 2026
Motion: SW Second: KS Action: The Planning Commission approved Temporary Use Permit 25-2452 and Coastal Development Permit 25-2525, and finding said action exempt categorically pursuant to CEQA Section 15304. Motion carried 5-0.

Vote: Goldman _Y Dubin Y Whitin Y Kellenberg Y Sadler _Y_

5.2 Item: Design Review 2025-2454
Location: Coast Highway (between Montage Resort Drive and Catalina Street) | Public Right-of-Way
Request: The Applicant, Laguna Beach Public Works and Utilities, is requesting approval of Design Review 2025-2454 for the installation of landscaping and irrigation within newly constructed roadway medians along Coast Highway between Montage Resort Drive and Catalina Street. These medians were previously approved and constructed under DR 21-8883 and CDP 21-8884, which included a condition of approval requiring the City to submit a separate landscape and irrigation plan for review.

Staff Presentation: Alpha Santos-Guinto, Project Manager, and Evan Lee, Landscape Architect with SWA, presented an overview of the project and staff’s recommendations as detailed in the report. The presentation includes updated plan materials prepared in response to public feedback.

Disclosures: Commissioner Whitin and Chair Kellenberg met on-site with Staff and the Landscape Architect, Evan Lee.

Questions of Staff: Chair Kellenberg asked if the plant palette is being modified based on public input. Evan Lee, Landscape Architect confirmed, noting some plants are new additions and were not included in the original plans.

Commissioner Whitin inquired about the planting palette for the medians and whether SWA would monitor the plants during construction. Staff confirmed an inspector will oversee monitoring.

Commissioner Dubin asked about the project timeline. Staff stated it would begin in the fall and last three to four months.

Discussion ensued regarding timeline of the project and the planting palette.

Chair Kellenberg opened the public hearing.

Public Testimony Regarding the Project: Evan Lee, Landscape Architect for SWA, presented the project and discussed the amended landscape maintenance and irrigation installation.
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PC Minutes 5 January 21, 2026
Ann Christoph, a resident, encouraged the selection of landscape plant materials that minimize water use and are low maintenance.

Lenny Vincent, a resident, agreed with Ann Christoph’s comments.

Chair Kellenberg closed the public hearing.

Commissioners Comments: Chair Pro Tem Goldman agreed with the plant palette.

Commissioner Whitin emphasized adherence to the landscape guidelines, recommended penalties for construction delays, and stressed the importance of construction observation to ensure correct plant species and varieties are installed; otherwise, she could support the project. Staff confirmed that the City will oversee construction, including having a construction inspector on site, with plant materials reviewed through the submittal process by SWA and the plant-maintenance team. Staff also noted that a maintenance crew may be on site to verify proper installation.

Commissioner Dubin agreed with Commissioner Whitin and can approve the project.

Chair Kellenberg voiced concerns regarding traffic impacts during construction, supporting Ann Christoph’s suggestions, and can otherwise support the project.

Motion: KS Second: JD Action: The Planning Commission approved Design Review 2025- 2454 and finding said action exempt from CEQA, with the following modified conditions:
• DR 2025-2454 is granted for the installation of landscaping and irrigation within newly constructed roadway medians along Coast Highway between Montage Resort Drive and Catalina Street. Approval is based on the development plans submitted by Alpha SantosGuinto and presented to the Planning Commission on January 21, 2026. Said plans are approved as submitted and conditioned herein and shall not be altered unless reviewed and approved in accordance with Title 25 of the Laguna Beach Municipal Code. • The Applicant shall endeavor to complete all landscaping and irrigation work within the most expedient and reasonable timeframe and shall prepare an installation schedule accordingly. The schedule shall also be designed to minimize the duration and frequency of lane closures. Motion carried 5-0.

Vote: Goldman Y Dubin Y Whitin Y Kellenberg Y Sadler Y

5.3 Item: Design Review 2025-1035
Coastal Development Permit 2025- 1037
Conditional Use Permit 2025-1036
Coastal Development Permit 2025-2021
Location: 2020 South Coast Highway | APN: 644-274-07
Request: The Applicant, Benjamin Stevens, Architect, is requesting design review (“DR”) and a coastal development permit to expand an existing hotel from 111
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PC Minutes 6 January 21, 2026
22 units to 25 units (Woods Cove Inn) in the C-1 (Local Business District) zone. Design review is required for exterior modifications to the hotel. A coastal development permit is required for the intensification of use.

Additionally, pursuant to Laguna Beach Municipal Code (“LBMC”) Section

25.52.006(G)(3), the Planning Commission will make a recommendation to the City Council on Conditional Use Permit 25-1036 and CDP 25-2021 regarding a request to reduce the number of required off-street parking spaces based on the implementation of a parking and transportation demand management plan.

Staff Presentation: Shaveta Sharma, Senior Planner, presented a description of the project and staff’s recommendation provided in the report.

Disclosures: Chair Kellenberg met with applicants.

Questions of Staff: Commissioner Dubin asked whether the manager’s room would remain after the conversion and whether the applicant would pay an in-lieu fee instead of providing affordable units. Staff confirmed that three new rooms would be created, with two forming a suite, and that the in-lieu fee would apply. He also asked about regular monitoring to ensure adequate on-site parking. Staff explained that the code provision allowing the parking reduction requires supporting documentation demonstrating the effectiveness of the innovative parking solution at the one-year and five-year marks, if approved and conditioned by the City Council in conjunction with the request for a parking reduction.

Commissioner Whitin asked about the parking plan and parking configuration, Staff explained the space locations.

Discussion ensued regarding reduced parking.

Chair Kellenberg opened the public hearing.

Public Testimony Regarding the Project: Chair Kellenberg asked whether bicycle rentals would be provided. Ben Stevens, the Architect, confirmed that they would.

Commissioner Whitin questioned the rideshare drop-off and pick-up procedures, and the applicant explained the process.

Discussion continued regarding bicycle rentals and related safety considerations.

Commissioner Dubin commented that the proposed color palette was not compatible with neighborhood criteria and asked why Art in Public Places was not selected. The applicant responded that the colors were intended to soften the building’s appearance and that, given the project’s small scale, the owner chose not to participate in Art in Public Places.
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PC Minutes 7 January 21, 2026
Further discussion regarding parking continued between the Commissioners and the applicant.

Chair Kellenberg closed the public hearing.

Commissioners’ Comments: Commissioner Whitin expressed support for the project and the color palette.

Commissioner Dubin supported the project.

Commissioner Sadler opposed the project, voiced concerns with parking, bicycle rentals, safety, and the proposed color palette in relation to Design Review criteria 3 and 9, specifically as they pertain to neighborhood compatibility and overall design integrity Chair Pro Tem Goldman supported the project.

Chair Kellenberg congratulated the architect on the design and expressed support for the project.

Motion: SW Second: SK Action: The Planning Commission adopt Resolution No. _____ approving Design Review 2025-1035, Coastal Development Permit 2025-1037, recommending City Council approval of Conditional Use Permit 2025-1036, Coastal Development Permit 2025-2021, and finding said action exempt from CEQA. Motion carried 4-0.

Vote: Goldman _Y Dubin Y Whitin Y Kellenberg Y Sadler _N_

6. OTHER BUSINESS - None

7. COMMITTEE, COMMISSIONERS, AND STAFF REPORTS

7.1 Staff Reports – None
Commissioners’ Reports – Commissioner Whitin inquired about the Design Review Board/Planning Commission meeting regarding the objective criteria. Staff replied there are no additional drafts at this time.

8. ADJOURNMENT

8.1 Adjourn – The meeting adjourned at 8:32p.m. to the regular Planning Commission meeting on February 4, 2026.
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RESOLUTION NO. 25-1035

A RESOLUTION OF THE PLANNING COMMISSION OF THE

CITY OF LAGUNA BEACH, CALIFORNIA APPROVING
DESIGN REVIEW 2025-1035 AND COASTAL
DEVELOPMENT PERMIT 2025-1037, AND

RECOMMENDING CITY COUNCIL APPROVAL OF
CONDITIONAL USE PERMIT 2025-1036 AND COASTAL
DEVELOPMENT PERMIT 2025-2021 LOCATED AT 2020

SOUTH COAST HIGHWAY AND FINDING THE PROJECT

CATEGORICALLY EXEMPT FROM CEQA PURSUANT TO
STATE CEQA GUIDELINES SECTION 15303
WHEREAS, on November 22, 2023, an application was filed by the owner of property located at 2020 South Coast Highway , requesting Design Review and a Coastal Development Permit for an exterior remodel and the expansion of an existing hotel from 22 units to 25 units, as well as a request under Conditional Use Permit 25-1036 and Coastal Development Permit 25-2021 to reduce the required number of off-street parking spaces through implementation of a parking and transportation demand management in the C-1 (Local Business District) zone. Design review is required for the exterior modification of the building façade. A coastal development permit is required for the intensification of use ; and
WHEREAS, on November 5, 2025, the Planning Commission of the City of Laguna Beach conducted a duly noticed public hearing and continued the Project to their regular meeting on December 3, 2025; and
WHEREAS, on December 3, 2025, the Planning Commission was unable to conduct its duly noticed meeting due to a lack of quorum, and the meeting was adjourned to December 5, 2025; and WHEREAS, on December 5, 2025, the Planning Commission of the City of Laguna Beach conducted a duly noticed public hearing and continued the Project to their regular meeting on January 21, 2026; and
WHEREAS, the Planning Commission conducted a duly-noticed public hearing on January 21, 2026 pursuant to Title 25, Zoning, of the Laguna Beach Municipal Code. The Planning Commission has considered all public testimony on the proposed Project and all relevant public comments, and all documents and evidence submitted, including but not limited to the staff report, attachments, and materials submitted by the Applicant; and
WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

Attachment 8
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Planning Commission Resolution 25-1035
January 21, 2026