Laguna Hills City Council
March 12, 2024

CITY OF LAGUNA HILLS

CITY COUNCIL/PLANNING AGENCY

REGULAR MEETING AGENDA
Tuesday, March 12, 2024 – 7:00 PM
(Closed Session at 6:00 PM when scheduled)
Dave Wheeler, Mayor
Joshua Sweeney, Mayor Pro Tempore Don Caskey, Council Member Janine Heft, Council Member Erica Pezold, Council Member Location: City Council Chamber, 24035 El Toro Road, Laguna Hills, CA 92653 In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary.

It is City policy to limit public testimony to up to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes for Public Comments.

If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.

Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk at [email protected], by 5:00 p.m. on Tuesday, March 12, 2024. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by 5:00 p.m. on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting. During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by 5:00 p.m. on Tuesday, March 12, 2024. Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.

For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email at [email protected].

City of Laguna Hills City Council/Planning Agency Tuesday, March 12, 2024 Regular Meeting Agenda
2 GENERAL BUSINESS - CONVENING AT 7:00 PM

CALL TO ORDER
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.

INVOCATION:

PLEDGE OF ALLEGIANCE: Council Member Caskey

ROLL CALL OF CITY COUNCIL MEMBERS

1. PRESENTATIONS AND PROCLAMATIONS

1.1 Laguna Hills High School Student Liaison Report
Recommendation: That the City Council receive a report from Laguna Hills High School 2024 Spring Student Liaison Ava Kornegay.

1.2 Oath of Office and Certificate of Appointment for One Traffic Commissioner
Recommendation: That Mayor Wheeler administer the Oath of Office and present a Certificate of Appointment to Traffic Commissioner Scott Miller.

2. SCHEDULE OF FUTURE EVENTS

2.1 Schedule of Future Events
Recommendation: That the City Clerk announce the upcoming meetings and events.

3. PUBLIC COMMENTS
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, an overall time limit of ten minutes for any one subject, and a total time limit of thirty minutes.

4. CONSENT CALENDAR
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or Staff request specific items be removed from the Consent Calendar.

City of Laguna Hills City Council/Planning Agency Tuesday, March 12, 2024 Regular Meeting Agenda
3 4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

4.2 Approval of Minutes for February 27, 2024, 4:00PM Special Meeting Recommendation: That the City Council approve the City Council Minutes for the February 27, 2024, 4:00pm Special Meeting.

4.3 Approval of Minutes for February 27, 2024, 5:00PM Special Meeting Recommendation: That the City Council approve the City Council Minutes for the February 27, 2024, 5:00pm Special Meeting.

4.4 Approval of Minutes for February 27, 2024, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting.

4.5 Ratification of March 12, 2024, Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from February 16, 2024, to February 29, 2024, in the amount of $256,614.31.

4.6 Amendment No. 1 to Professional Services Agreement with De Novo Planning Group Regarding Local Hazard Mitigation Plan
Recommendation: That the City Council approve proposed Amendment No. 1 to the Current Professional Services Agreement with De Novo Planning Group to provide for continued uninterrupted consulting services regarding preparation of a Local Hazard Mitigation Plan, and authorize the Mayor or Mayor Pro Tempore to execute the Amendment.

4.7 Reserve Study for the Laguna Hills Civic Center
Recommendation: That the City Council receive and file the report.

4.8 Reserve Study for the Community Center
Recommendation: That the City Council receive and file the report.

City of Laguna Hills City Council/Planning Agency Tuesday, March 12, 2024 Regular Meeting Agenda
4 ITEMS REMOVED FROM THE CONSENT CALENDAR

5. PLANNING AGENCY

6. CITY COUNCIL PUBLIC HEARINGS

7. ADMINISTRATIVE REPORTS

7.1. City Manager

7.1.1 Update on Comprehensive Review of City Council Policies and Administrative Orders
Recommendation: That the City Council review the City Council Policies and Administrative Orders and provide direction to staff.

7.2. Public Works Director/City Engineer

7.2.1 Studying No Overnight Parking in North Laguna Hills and the Urban Village Specific Area
Recommendation: That the City Council provide direction to the City Attorney and City staff on this issue.

7.2.2 Studying a Change to the Residential Permit Parking Program that Would Reduce Guest Permit Parking Passes from Four Permits to One Permit Per Household
Recommendation: That the City Council provide direction to the City Attorney and City staff on this issue.

8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBERS

9. CITY COUNCIL MEMBER COMMITTEE REPORTS

9.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.

10. CITY COUNCIL MEMBER COMMENTS

ADJOURNMENT
The next Regular Meeting of the City Council/Planning Agency will be March 26, 2024, at 7:00 p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.

City of Laguna Hills City Council/Planning Agency Tuesday, March 12, 2024 Regular Meeting Agenda
5 CERTIFICATION
I, JENNIFER LEE, City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and the Courtyard at La Paz Center by March 7, 2024, at 5:00 p.m.

March 7, 2024
Jennifer Lee, City Clerk Date
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707-2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the City’s website at: https://www.lagunahillsca.gov/supplementalagenda and at the respective public meeting.

City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.

City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: March 12, 2024
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Oath of Office and Certificate of Appointment for One Traffic Commissioner
RECOMMENDATION: That Mayor Wheeler administer the Oath of Office and present a Certificate of Appointment to Traffic Commissioner Scott Miller.

SUMMARY:

The City Council held interviews for one partial four-year term vacancy on the Traffic Commission at a Special Meeting on February 27, 2024. The City Council interviewed 3 applicants and made the following appointment:

Traffic Commission
Scott Miller
The term for this Commissioner will run through January 31, 2027.

ATTACHMENTS:
• Certificate of Appointment - Commissioner Miller

1.2 Packet Pg. 6

CITY OF LAGUNA HILLS

CERTIFICATE OF APPOINTMENT -
be it known that

SCOTT MILLER
on this date took the Oath of Office
and began serving as a

TRAFFIC COMMISSIONER
for the City of Laguna Hills
Dated this 12th day of March 2024~

DAVE WHEELER, MAYOR

1.2.a
Packet Pg. 7
Attachment: Certificate of Appointment - Commissioner Miller (3448 : Oaths of Office and Certificates of Appointment of Commissioners) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: March 12, 2024
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Schedule of Future Events
RECOMMENDATION: That the City Clerk announce the upcoming meetings and events.

Meetings:

City Council/Planning Agency Regular Meetings
Tuesday, March 26, 7:00 p.m., Laguna Hills Civic Center Council Chamber Tuesday, April 9, 7:00 p.m., Laguna Hills Civic Center Council Chamber Traffic Commission-Regular Meeting
Wednesday, March 20, 7:00 p.m., Laguna Hills Civic Center Council Chamber Events:

Rooted Campaign Event-Clarington Park
Saturday, March 16, 9:00 a.m.-12:00 p.m., Clarington Park Hopping Hills
Saturday, March 23, 9:00 a.m.-11:00 a.m., Laguna Hills Community Center, Town Green

2.1 Packet Pg. 8
City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: March 12, 2024
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Approval of Minutes for February 27, 2024, 4:00PM Special Meeting RECOMMENDATION: That the City Council approve the City Council Minutes for the February 27, 2024, 4:00pm Special Meeting.

ATTACHMENTS:
• City Council Minutes for the February 27, 2024, 4:00pm Special Meeting

4.2 Packet Pg. 9

CITY OF LAGUNA HILLS

CITY COUNCIL

SPECIAL MEETING

MINUTES
Tuesday, February 27, 2024

CALL TO ORDER
The meeting was called to order at 4:04 p.m. by Mayor Wheeler.

ROLL CALL OF CITY COUNCIL MEMBERS
Attendee Name Title Status Arrived
Dave Wheeler Mayor Present
Joshua Sweeney Mayor Pro Tempore Present
Don Caskey Council Member Present
Janine Heft Council Member Present
Erica Pezold Council Member Late 4:19 pm.

PUBLIC COMMENTS
There were no public comments on the special meeting item.

INTERVIEWS OF APPLICANTS FOR PURPOSES OF APPOINTING A TRAFFIC

COMMISSIONER
Commission Interviews and Appointments
Recommendation: That the City Council interview applicants for the Traffic Commission and appoint a Commissioner to partial four-year term ending January 31, 2027, to fill one vacancy on the Traffic Commission.

The City Council conducted three interviews of three applicants for the Traffic Commission.

By motion the City Council appointed Scott Miller to the Traffic Commission.

RESULT: APPROVED [UNANIMOUS]
MOVER: Dave Wheeler, Mayor
SECONDER: Janine Heft, Council Member
AYES: Dave Wheeler, Mayor; Joshua Sweeney, Mayor Pro
Tempore; Don Caskey, Council Member; Janine Heft,
Council Member; Erica Pezold, Council Member

4.2.a
Packet Pg. 10
Attachment: City Council Minutes for the February 27, 2024, 4:00pm Special Meeting (3444 : Approval of Minutes for February 27, 2024, 4:00PM City of Laguna Hills City Council Tuesday, February 27, 2024 Special Meeting Minutes
2 ADJOURNMENT
There being no further business before the City Council at this session, Mayor Wheeler declared the meeting adjourned at 5:03 p.m.

Jennifer Lee, City Clerk
ATTEST:

Dave Wheeler, Mayor
Approved at meeting of March 12, 2024

4.2.a
Packet Pg. 11
Attachment: City Council Minutes for the February 27, 2024, 4:00pm Special Meeting (3444 : Approval of Minutes for February 27, 2024, 4:00PM City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: March 12, 2024
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Approval of Minutes for February 27, 2024, 5:00PM Special Meeting RECOMMENDATION: That the City Council approve the City Council Minutes for the February 27, 2024, 5:00pm Special Meeting.

ATTACHMENTS:
• City Council Minutes for the February 27, 2024, 5:00pm Special Meeting

4.3 Packet Pg. 12

CITY OF LAGUNA HILLS

CITY COUNCIL

SPECIAL MEETING

MINUTES
Tuesday, February 27, 2024

CALL TO ORDER
The meeting was called to order at 5:10 p.m. by Mayor Wheeler.

ROLL CALL OF CITY COUNCIL MEMBERS
Attendee Name Title Status Arrived
Dave Wheeler Mayor Present
Joshua Sweeney Mayor Pro Tempore Present
Don Caskey Council Member Present
Janine Heft Council Member Present
Erica Pezold Council Member Present

PUBLIC COMMENTS
There were no public comments on the special meeting items.

CITY COUNCIL WORKSHOP ITEMS
The City Council held the first workshop for the review of City Council Policies and Administrative Orders.
1 Update of City Council Policy 317 - Public Facility Reservation & Use Policy, Related to the Use of City Facilities Such as Community Center Rooms, Parks, Athletic Fields, Courts, and Gymnasium
Deputy City Manager/Community Services Director responded to Council Member requests for additional information.

City Manager Hildenbrand responded to Council Member requests for additional information.

City Attorney Simonian responded to Council Member requests for additional information.

Mayor Wheeler recessed the meeting at 5:55 p.m. and reconvened the meeting at 6:08 p.m.

Recommendation: That the City Council adopt a Resolution entitled: "A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAGUNA HILLS, CALIFORNIA, ADOPTING UPDATES TO CITY COUNCIL POLICY NO. 317."

4.3.a
Packet Pg. 13
Attachment: City Council Minutes for the February 27, 2024, 5:00pm Special Meeting (3446 : Approval of Minutes for February 27, 2024, 5:00PM City of Laguna Hills City Council Tuesday, February 27, 2024 Special Meeting Minutes
2 The City Council reviewed and discussed City Council Policy 317 and provided direction to staff for changes to the policy to be brought back for City Council consideration at a future meeting.
2 Update on Comprehensive Review of City Council Policies and Administrative Orders
Recommendation: That the City Council review the City Council Policies and Administrative Orders and provide direction to staff.

The City Council did not discuss this item due to lack of time.

ADJOURNMENT
There being no further business before the City Council at this session, Mayor Wheeler declared the meeting adjourned at 6:49 p.m.

Jennifer Lee, City Clerk
ATTEST:

Dave Wheeler, Mayor
Approved at meeting of March 12, 2024

4.3.a
Packet Pg. 14
Attachment: City Council Minutes for the February 27, 2024, 5:00pm Special Meeting (3446 : Approval of Minutes for February 27, 2024, 5:00PM City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: March 12, 2024
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Approval of Minutes for February 27, 2024, Regular Meeting RECOMMENDATION: That the City Council approve the City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting.

ATTACHMENTS:
• City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting

4.4 Packet Pg. 15

CITY OF LAGUNA HILLS

CITY COUNCIL/PLANNING AGENCY

REGULAR MEETING

MINUTES
Tuesday, February 27, 2024
GENERAL BUSINESS - CONVENING AT 7:00 PM

CALL TO ORDER
The meeting was called to order at 7:00 p.m. by Mayor Wheeler.

INVOCATION: Elder Tom Munson of Christ Community Church PLEDGE OF ALLEGIANCE: Mayor Pro Tempore Sweeney

ROLL CALL OF CITY COUNCIL MEMBERS
Attendee Name Title Status Arrived
Dave Wheeler Mayor Present
Joshua Sweeney Mayor Pro Tempore Present
Don Caskey Council Member Present
Janine Heft Council Member Present
Erica Pezold Council Member Present

1. PRESENTATIONS AND PROCLAMATIONS

1.1 Laguna Hills High School Student Liaison Report
Laguna Hills High School 2024 Spring Student Liaison Michael Holland was not available at the meeting to provide a report.

1.2 Presentation of Proclamation for American Red Cross Month The City Council issued a Proclamation declaring March 2024 as "American Red Cross Month" and Mayor Wheeler presented the Proclamation to American Red Cross Southern California Orange County Volunteer Coordinator Ross Chun, Board Member Susan Degrassi, and Youth Council Member Pari Shah.

1.3 League of California Cities (Cal Cities)
The City Council received a presentation from Cal Cities Orange County Division Regional Public Affairs Manager Connor Medina and La Palma Mayor Marshall Goodman.

4.4.a
Packet Pg. 16
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
2 2. SCHEDULE OF FUTURE EVENTS

2.1 Schedule of Future Events
City Clerk Lee announced the upcoming meetings and events.

3. PUBLIC COMMENTS
There were no public comments on non-agendized items.

4. CONSENT CALENDAR
Motion to approve the Consent Calendar.

RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Council Member
SECONDER: Janine Heft, Council Member
AYES: Dave Wheeler, Mayor; Joshua Sweeney, Mayor Pro Tempore; Don Caskey, Council Member; Janine Heft, Council Member; Erica Pezold, Council Member

4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

4.2 Approval of Minutes for February 13, 2024, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the February 13, 2024, Regular Meeting.

4.3 Ratification of February 27, 2024, Warrant Register Recommendation: That the City Council ratify the accompanying Warrant Register for the period from February 2, 2024, to February 15, 2024, in the amount of $1,494,363.77.

4.4 Treasurer's Investment Report for January 2024
Recommendation: That the City Council receive and file the Treasurer's Investment Report for the month of January 2024.

ITEMS REMOVED FROM THE CONSENT CALENDAR
There were no items removed from the Consent Calendar.

4.4.a
Packet Pg. 17
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
3 5. PLANNING AGENCY
Mayor Wheeler recessed the City Council Meeting, and acting in capacity as Chair, called the Regular Meeting of the Planning Agency of the City of Laguna Hills, California, to order at 7:27 p.m.

5.1. ROLL CALL OF PLANNING AGENCY MEMBERS
Attendee Name Title Status Arrived
Dave Wheeler Chair Present
Joshua Sweeney Vice Chair Present
Don Caskey Agency Member Present
Janine Heft Agency Member Present
Erica Pezold Agency Member Present

5.2. PUBLIC COMMENTS
There were no Planning Agency public comments on non-agendized items.

5.3. APPROVAL OF MINUTES
The Planning Agency Minutes were approved by the City Council.

5.4. ADMINISTRATIVE REPORTS
There were no Planning Agency administrative reports.

5.5. PLANNING AGENCY PUBLIC HEARINGS

5.5.1 Conditional Use Permit (CUP) No. USE-0161-2023, a Request by Wendy Zhang, Project Manager with Curo Pet Management Corp, on Behalf of Dr. Claire Gunderson, to Establish a Veterinary Clinic, Muirlands Animal and Avian Hospital, in an Existing 3,600 SquareFoot Tenant Space Located at 23052 Lake Forest Drive, Suite C-2 Assistant Planner Ash reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Agency Member request for additional information.

Chair Wheeler opened the Public Hearing.

The following individuals addressed the Planning Agency on Item No. 5.5.1:

Project Applicant Dr. Claire Gunderson, responded to Agency Member requests for additional information and agreed to abide by the project’s conditions of approval.

4.4.a
Packet Pg. 18
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
4 City Attorney Simonian responded to Agency Member requests for additional information.

Chair Wheeler closed the Public Hearing.

Recommendation: That the Planning Agency:
1) Conduct a public hearing;
2) Find and determine that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities); and
3) Adopt Resolution No. PA2024-02-27-1: “A RESOLUTION OF THE

PLANNING AGENCY OF THE CITY OF LAGUNA HILLS, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT (CUP) NO. USE-0161-2023, A

REQUEST BY WENDY ZHANG, PROJECT MANAGER WITH CURO PET
MANAGEMENT CORP., ON BEHALF OF DR. CLAIRE GUNDERSON TO
ESTABLISH A VETERINARY CLINIC IN AN EXISTING 3,600 SQUARE-FOOT TENANT SPACE LOCATED AT 23052 LAKE FOREST DRIVE, SUITE C-2,

INCLUDING AN EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PER CEQA GUIDELINES SECTION 15301 OF TITLE 14, CHAPTER 3 OF THE CALIFORNIA CODE OF REGULATIONS (CLASS 1, EXISTING FACILITIES).”
RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Agency Member
SECONDER: Joshua Sweeney, Vice Chair
AYES: Dave Wheeler, Chair; Joshua Sweeney, Vice Chair;
Don Caskey, Agency Member; Janine Heft, Agency
Member; Erica Pezold, Agency Member

5.5.2 Conditional Use Permit and Change Plan-Major No.

USE-0151-2023, a Request by Shelby Eldridge, Project Planner with Barghausen Consulting Engineers, Inc., on Behalf of Dutch Bros Inc., a Delaware Corporation, to Construct a New 950 Square-Foot Drive-Thru Coffee Shop with Walk-Up Services and No Interior Seating, and Related Site Improvements on a 0.77-Acre
Commercial Property at 24791 Alicia Parkway, Within Laguna Hills Plaza, in the Neighborhood Mixed Use (NMU) Zoning District.

4.4.a
Packet Pg. 19
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
5 Community Development Director Longenecker reviewed the information provided in the staff report, provided a PowerPoint presentation, and responded to Agency Member request for additional information.

Vice Chair Sweeney recused himself from participating in the item due to a potential conflict of interest caused by his residence being located within 1,000 feet of the subject parcel and left the dais.

Chair Wheeler opened the Public Hearing.

The following individuals addressed the Planning Agency on Item No. 5.5.1:

Project Architect Paul Deppe, Armet Davis Newlove & Associates, responded to Agency Member requests for additional information.

Project Applicant John Caglia, Dutch Bros, responded to Agency Member requests for additional information and agreed to abide by the project’s conditions of approval.

Chair Wheeler closed the Public Hearing.

Recommendation: That the Planning Agency:
1) Conduct a Public Hearing;
2) Find and determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15303, (Class 3, New Construction or Conversion of Small Structures); and 3) Adopt Resolution No. PA2024-02-27-2: “A RESOLUTION OF THE

PLANNING AGENCY OF THE CITY OF LAGUNA HILLS, CALIFORNIA, APPROVING CONDITIONAL USE PERMIT (CUP)/ CHANGE PLAN-MAJOR NO.

USE-0151-2023, A REQUEST BY SHELBY ELDRIDGE, PROJECT PLANNER WITH BARGHAUSEN CONSULTING ENGINEERS, INC., ON BEHALF OF DUTCH BROS INC., A DELAWARE CORPORATION, TO CONSTRUCT A NEW 950

SQUARE-FOOT DRIVE-THRU COFFEE SHOP WITH WALK-UP SERVICES AND NO INTERIOR SEATING AND RELATED SITE IMPROVEMENTS ON A 0.77- ACRE OF COMMERCIAL PROPERTY AT 24791 ALICIA PARKWAY, WITHIN

LAGUNA HILLS PLAZA, INCLUDING AN EXEMPTION FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT (CEQA) PER CEQA GUIDELINES SECTION 15303, (CLASS 3, NEW CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES).”

4.4.a
Packet Pg. 20
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
6 RESULT: APPROVED [4 TO 0]
MOVER: Don Caskey, Agency Member
SECONDER: Janine Heft, Agency Member
AYES: Dave Wheeler, Chair; Don Caskey, Agency
Member; Janine Heft, Agency Member; Erica
Pezold, Agency Member
RECUSED: Joshua Sweeney, Vice Chair

PLANNING AGENCY ADJOURNMENT
Chair Wheeler adjourned the Planning Agency Meeting at 8:36 p.m. and reconvened the City Council Meeting. All Council Members were present in Chamber.

PUBLIC IMPROVEMENT CORPORATION
Mayor Wheeler recessed the City Council Meeting at 8:36 p.m. and convened the Public Improvement Corporation (PIC) Meeting. Mayor Wheeler reconvened the City Council Meeting at 8:38 p.m. All Council Members were present in Chamber.

6. CITY COUNCIL PUBLIC HEARINGS
There were no City Council Public Hearings.

7. ADMINISTRATIVE REPORTS

7.1. City Manager
The City Manager provided no administrative reports.

7.2. Deputy City Manager/Community Services Director

7.2.1 Solid Waste Collection and Recycling Rate Adjustments for Residential and Commercial Collection Services and Proposed One-Year Extension to Franchise Agreement with CR&R, Inc.

Deputy City Manager/Community Services Director Reynolds reviewed information provided in the staff report, provided a PowerPoint presentation, and responded to Council Member requests for additional information.

William O’Toole, President, EcoNomics, Inc. responded to Council Member requests for additional information.

Recommendation: That the City Council:
1) Receive and file staff report; and

4.4.a
Packet Pg. 21
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
7 2) Direct staff to proceed with a Proposition 218 notification and public hearing process to establish the requisite new rate schedule for all residential and commercial customers due to inflationary factors and to extend the term of the current Franchise Agreement with CR&R, Inc. for one year, setting a public hearing for City Council consideration on April 23, 2024; and
3) Review proposed Amendment No. 3 to the CR&R Franchise Agreement.

RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Council Member
SECONDER: Don Caskey, Council Member
AYES: Dave Wheeler, Mayor; Joshua Sweeney, Mayor
Pro Tempore; Don Caskey, Council Member;
Janine Heft, Council Member; Erica Pezold, Council
Member

8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBERS

8.1 Facility Reservation Information Display System
Council Member Pezold provided information on the item.

City Manager Hildenbrand responded to Council Member requests for additional information.

Recommendation: Council Member Pezold and Mayor Wheeler recommend that the City Council direct staff to explore options for implementing a facility reservation information display system.

A motion to move the item’s recommendation, including additional direction provided during the meeting and return to a meeting in 60-90 days for Council consideration, was moved by Council Member Pezold, seconded by Mayor Pro Tempore Sweeney.

RESULT: APPROVED [UNANIMOUS]
MOVER: Erica Pezold, Council Member
SECONDER: Joshua Sweeney, Mayor Pro Tempore
AYES: Dave Wheeler, Mayor; Joshua Sweeney, Mayor Pro
Tempore; Don Caskey, Council Member; Janine Heft,
Council Member; Erica Pezold, Council Member

4.4.a
Packet Pg. 22
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
8 9. CITY COUNCIL MEMBER COMMITTEE REPORTS

9.1 Committee Assignment Reports
The City Council received reports from City Council Members on the City Council Committee Assignments listed in the staff report.

10. CITY COUNCIL MEMBER COMMENTS
Mayor Pro Tempore Sweeney
Mayor Pro Tempore Sweeney announced an event he is organizing for later this year to honor fallen firefighters.

CLOSED SESSION

ANNOUNCEMENT OF CLOSED SESSION ITEM(S)
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (1) of subdivision (e) of Government Code Section 54956.9: (1 potential case).

PUBLIC COMMENTS ON CLOSED SESSION ITEM(S)
There were no public comments on the closed session Item.

ADJOURN TO CITY COUNCIL CONFERENCE ROOM OR CITY COUNCIL CHAMBER

CONVENE INTO CLOSED SESSION
The City Council convened into closed session to consider the matter listed above.

RECONVENE TO CITY COUNCIL CHAMBER
The City Council reconvened the City Council Meeting at 10:31 p.m. All Council Members were present in Chamber with the exception of Council Member Caskey.

CLOSED SESSION REPORT
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section 54956.9
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (1) of subdivision (e) of Government Code Section 54956.9: (1 potential case).

City Attorney Simonian stated that the City Council convened into closed session pursuant to the authorities listed on the Agenda with no reportable actin taken.

4.4.a
Packet Pg. 23
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills City Council/Planning Agency Tuesday, February 27, 2024 Regular Meeting Minutes
9 ADJOURNMENT
There being no further business before the City Council at this session, Mayor Wheeler declared the meeting adjourned at 10:32 p.m.

Jennifer Lee, City Clerk
ATTEST:

Dave Wheeler, Mayor
Approved at meeting of March 12, 2024

4.4.a
Packet Pg. 24
Attachment: City Council/Planning Agency Minutes for the February 27, 2024, Regular Meeting (3445 : Approval of Minutes for February 27, City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: March 12, 2024
TO: Mayor and Council Members
FROM: Eric Hendrickson
Finance Director
ISSUE: Ratification of March 12, 2024, Warrant Register RECOMMENDATION: That the City Council ratify the accompanying Warrant Register for the period from February 16, 2024, to February 29, 2024, in the amount of $256,614.31.

SUMMARY:

The City issues accounts payable disbursements on a regular basis and presents it to City Council for ratification at its next regularly scheduled City Council Meeting. The attached Warrant Register containing checks and electronic funds transfers for the period from February 16, 2024, to February 29, 2024, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate departmental staff. The Finance Director certifies to the accuracy of the attached register and to the availability of monies for payment thereof.

ATTACHMENTS:
• Warrant Register - March 12, 2024
• Payables Detail Report - March 12, 2024

4.5 Packet Pg. 25
Payment Amount
9,838.20
1,575.00
8,099.28
469.41
748.80
70,973.99
11,807.00
122.50
1,116.00
14,148.69
1,627.98
2,352.81

85.20 285.94
114.28
573.91
12,510.72

93.52 367.88
660.00
200.42
2,799.09
35,153.06
6,750.84
500.00
145.00
127.04

37.71 915.35
500.00
1,291.20
330.23
250.00
500.00
897.16
872.90
2,220.00
402.50
9,379.24
1,420.00
381.49
392.49

22.00 500.00
308.68
2,921.33
327.32
414.30
198.72
351.33
2,644.35
36,889.45
2/29/2024 4:00:25 PM Page 1 of 4
3332 Z-CD-0453 TRUE PWR LLC 02/29/2024
3333 W-2337 WEST COAST ARBORISTS, INC. 02/29/2024
3334 R-1801 WOODRUFF & SMART, A PROFESSIONAL CORPORATION 02/29/2024 3329 N-1493 NEXUS TECHNOLOGIES 02/29/2024
3330 S-2315 SHEPHERD, GEORGIA 02/29/2024
3331 S-2295 SOUTHERN COMPUTER WAREHOUSE 02/29/2024
3326 Z-CS-0468 MATTHEWS, BRANDY 02/29/2024
3327 M-1388 MOBILE MINI, INC. 02/29/2024
3328 M-1302 MOULTON NIGUEL WATER DISTRICT 02/29/2024
3323 I-0960 IRV SEAVER MOTORCYCLES 02/29/2024
3324 J-1057 JAMEY CLARK, INC. 02/29/2024
3325 J-1093 JONES MAYER 02/29/2024
3320 H-0894 HATTOX DESIGN GROUP, LLC 02/29/2024
3321 H-0804 HINDERLITER, DE LLAMAS AND ASSOC., INC. 02/29/2024 3322 I-0983 INTERWEST CONSULTING GROUP, INC. 02/29/2024 3317 C-1177 CANON FINANCIAL SERVICES, INC. 02/29/2024
3318 C-0023 COX COMMUNICATION 02/29/2024
3319 H-0829 HARTZOG AND CRABILL, INC. 02/29/2024
3314 W-2450 WEX BANK 02/27/2024
3315 Z-CS-0466 YIM, GRACE 02/27/2024
3316 Z-CS-0467 BERNICE, MACAYA 02/29/2024
3311 T-2712 TOTAL SOURCE OFFICEWORKS 02/27/2024
3312 Z-CS-0465 VELAZQUEZ, ANA 02/27/2024
3313 W-2337 WEST COAST ARBORISTS, INC. 02/27/2024
3308 S-1944 SOUTHERN CALIF MUN ATHLETIC FEDERATION 02/27/2024 3309 S-1904 SOUTHERN CALIFORNIA EDISON 02/27/2024
3310 S-2209 STUDIO TWO BLACK DIAMOND 02/27/2024
3305 S-1902 SAN DIEGO GAS AND ELECTRIC 02/27/2024
3306 S-1935 SAN JOAQUIN HILLS TRANSPORT CORRIDOR AGENCY 02/27/2024 3307 Z-CS-0464 SANCHEZ, AMPARO 02/27/2024
3302 Z-CD-0452 PEREZ, RAMON 02/27/2024
3303 P-1832 PRINTEX PRINTING AND GRAPHICS INC. 02/27/2024 3304 Q-1704 QUICK CRETE PRODUCTS CORP. 02/27/2024
3299 M-1608 MOORE FENCE COMPANY 02/27/2024
3300 N-1493 NEXUS TECHNOLOGIES 02/27/2024
3301 N-1474 NIEVES LANDSCAPE, INC. 02/27/2024
3296 E-0594 EASI FILE 02/27/2024
3297 H-0934 HOME DEPOT 02/27/2024
3298 J-1057 JAMEY CLARK, INC. 02/27/2024
3293 C-0023 COX COMMUNICATION 02/27/2024
3294 D-0453 DEPARTMENT OF CONSERVATION 02/27/2024
3295 D-0423 DIVISION OF THE STATE ARCHITECT STATE OF CALIFORNIA 02/27/2024 3290 C-1096 CODE PUBLISHING COMPANY, INC. 02/27/2024
3291 C-1190 COUNTY OF ORANGE 02/27/2024
3292 C-0060 COUNTY OF ORANGE PF RD FINANCIAL SERVICES 02/27/2024 3287 C-1102 CALIFORNIA BUILDING STANDARDS COMMISSION 02/27/2024 3288 C-1144 CHARLES ABBOTT ASSOCIATES, INC 02/27/2024
3289 C-1181 CIVICPLUS, LLC 02/27/2024
3284 A-0377 ACTION WELDING CORP 02/27/2024
3285 A-0138 ALL CITY MANAGEMENT, INC. 02/27/2024
3286 A-0365 AT AND T - CALNET 3 02/27/2024
Payment Type: Regular
3283 A-0388 ABTECH TECHNOLOGIES, INC. 02/27/2024
Warrant Register - March 12, 2024
City of Laguna Hills, CA By Check Number
Date Range: 02/16/2024 - 02/29/2024
Check Number Vendor Number Vendor Name Payment Date

4.5.a
Packet Pg. 26
Attachment: Warrant Register - March 12, 2024 (3451 : Warrant Register, March 12, 2024) Payment Amount
3335 Y-2655 YACHTY BY NATURE 02/29/2024 2,000.00
Total Regular: 249,614.31
2/29/2024 4:00:25 PM Page 2 of 4
Warrant Register - March 12, 2024 Date Range: 02/16/2024 - 02/29/2024 Check Number Vendor Number Vendor Name Payment Date

4.5.a
Packet Pg. 27
Attachment: Warrant Register - March 12, 2024 (3451 : Warrant Register, March 12, 2024) Payment Amount
7,000.00
77 54 0.00 256,614.31
2/29/2024 4:00:25 PM Page 3 of 4
Bank Drafts 1 1 0.00 7,000.00
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Total Bank Draft: 7,000.00
Bank Code AP Bank Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 76 53 0.00 249,614.31
Warrant Register - March 12, 2024 Date Range: 02/16/2024 - 02/29/2024 Check Number Vendor Number Vendor Name Payment Date
Payment Type: Bank Draft
DFT0002732 H-0966 HIGH LEVEL SECURITY SOLUTIONS, INC. 02/21/2024

4.5.a
Packet Pg. 28
Attachment: Warrant Register - March 12, 2024 (3451 : Warrant Register, March 12, 2024) 998 Pooled Cash & Investments 2/2024 256,114.31
256,114.31
2/29/2024 4:00:25 PM Page 4 of 4
77 54 0.00 256,614.31
Fund Summary
Fund Name Period Amount
Bank Drafts 1 1 0.00 7,000.00
EFT's 0 0 0.00 0.00
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
All Bank Codes Check Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Regular Checks 76 53 0.00 249,614.31
Warrant Register - March 12, 2024 Date Range: 02/16/2024 - 02/29/2024

4.5.a
Packet Pg. 29
Attachment: Warrant Register - March 12, 2024 (3451 : Warrant Register, March 12, 2024) Amount
2/29/2024 4:04:53 PM Page 1 of 5
02/27/2024 SOUTHERN CALIF MUN ATHLETIC

FEDERATION
24-MEM-LAGUNAHILL Membership, Community Services,
1/1/24 - 6/30/24
100-310-610000 72.50
02/27/2024 PRINTEX PRINTING AND GRAPHICS
INC.
25386 (1) Special Events, Banners, Feb '24 100-310-624500 200.42 02/27/2024 CIVICPLUS, LLC 293116 CivicClerk one-time Implementation Costs (Deposit)
100-000-140000 5,769.88
02/27/2024 ABTECH TECHNOLOGIES, INC. 2402019-IN Desktop Computer & Warranty 100-195-940000 1,438.20 02/27/2024 MOORE FENCE COMPANY 24-7996 Lodge Pole Fencing at Trails, Feb '24 100-355-720401 12,510.72 02/27/2024 SOUTHERN CALIF MUN ATHLETIC

FEDERATION
24-MEM-LAGUNAHILL Membership, Community Services,
7/1/24 - 12/31/24
100-000-140000 72.50
02/27/2024 ACTION WELDING CORP 17299 Parks Contract Repair, Feb '24 100-355-720701 1,575.00 02/27/2024 WEST COAST ARBORISTS, INC. 210581 Tree Trimming Services, Jan '24 100-355-720702 594.00 02/27/2024 WEST COAST ARBORISTS, INC. 210582 Tree Trimming Services, Jan '24 100-355-720702 697.20 02/27/2024 QUICK CRETE PRODUCTS CORP. 129164 Community Center Steel Recycle Lids, Feb '24
100-355-720701 2,799.09
02/27/2024 HOME DEPOT 1511830 Building Maintenance Supplies, Jan 100-310-646500 32.26 02/27/2024 HOME DEPOT 1522276 Fossil Finders Supplies, Jan '24 100-310-695504 25.82 02/27/2024 CALIFORNIA BUILDING STANDARDS

COMMISSION
123123 Building Standard Fund, Oct-Dec '23 100-000-442000 (83.20) 02/27/2024 COUNTY OF ORANGE PF RD

FINANCIAL SERVICES
123123, #RFR24-00015 Remittance, Moulton Fees, Oct - Dec '23
100-000-221003 785.12
02/27/2024 COUNTY OF ORANGE PF RD

FINANCIAL SERVICES
123123, #RFR24-00015 Remittance, CARITS Fees, Oct - Dec 100-000-221004 4,097.74 02/27/2024 SAN JOAQUIN HILLS TRANSPORT

CORRIDOR AGENCY
123123 Remit, Transportation Corrider Fees,
Oct-Dec '23
100-000-221006 283.84
02/27/2024 CALIFORNIA BUILDING STANDARDS

COMMISSION
123123 Building Standard Fund, Oct-Dec '23 100-000-221011 832.00 02/27/2024 DIVISION OF THE STATE ARCHITECT

STATE OF CALIFORNIA
123123 Disability Access Fees, Oct-Dec '23 100-000-221012 852.00 02/27/2024 DEPARTMENT OF CONSERVATION 123123 Remittance, SMIP Fee, Oct-Dec '23 100-000-221001 242.19 02/27/2024 DEPARTMENT OF CONSERVATION 123123 Remittance, SMIP Fee, Oct-Dec '23 100-000-221002 2,110.62 02/27/2024 SAN JOAQUIN HILLS TRANSPORT

CORRIDOR AGENCY
123123 Remit, Transportation Corrider Fees,
Oct-Dec '23
100-000-221005 6,467.00
02/27/2024 COUNTY OF ORANGE PF RD

FINANCIAL SERVICES
093023, #RFR23-00057 Remittance, Moulton Fees, Jul - Sep '23
100-000-221003 2,488.13
02/27/2024 COUNTY OF ORANGE PF RD

FINANCIAL SERVICES
093023, #RFR23-00057 Remittance, CARITS Fees, Jul - Sep 100-000-221004 6,777.70 02/27/2024 STUDIO TWO BLACK DIAMOND 101043 Printing Services, Feb '24 100-195-623000 37.71 02/27/2024 SAN DIEGO GAS AND ELECTRIC 021324 Utilities - Electric, 12/7/23 - 1/9/24 100-356-631400 15,269.65 02/27/2024 SAN DIEGO GAS AND ELECTRIC 021324 Utilities - Electric, 12/7/23 - 1/9/24 100-356-631900 3,364.03 02/27/2024 SOUTHERN CALIFORNIA EDISON 022124 - Acct #700076000453 Utilities - Electric, 1/2/24 - 2/20/24 100-356-631400 127.04 02/27/2024 COX COMMUNICATION 020524 T-1 Line, Feb '24 100-195-630000 1,627.98 02/27/2024 SAN DIEGO GAS AND ELECTRIC 021324 Utilities - Electric, 12/7/23 - 1/9/24 100-310-631100 8,079.03 02/27/2024 SAN DIEGO GAS AND ELECTRIC 021324 Utilities - Electric, 12/7/23 - 1/9/24 100-355-631000 8,440.35 02/21/2024 HIGH LEVEL SECURITY SOLUTIONS,
INC.
5715 Private Security Patrol, 2/5/24 -
2/18/24
100-420-720850 7,000.00
02/27/2024 AT AND T - CALNET 3 000021227515 Alarm, City Hall Lines, Feb '24 100-195-630000 261.13 02/27/2024 AT AND T - CALNET 3 000021227515 Alarm, Com Ctr Lines, Feb '24 100-310-630100 208.28 BANK OF AMERICA VISA CARD CITY CLERK 01.20.24 ACC-OC 100-155-612002 (1,650.00) BANK OF AMERICA VISA CARD CITY CLERK 01.20.24 ACC-OC 100-155-612002 85.00 BANK OF AMERICA VISA CARD CITY CLERK 01.20.24 Michael's 100-155-620000 39.76 BANK OF AMERICA VISA CARD CITY CLERK 01.20.24 Mangi Con Amore 100-155-622000 771.42 Payables Detail Report
City of Laguna Hills, CA By Fund
Payment Dates 02/16/2024 - 02/29/2024
Payment Date Vendor Name Payable Number Description (Item) Account Number Fund: 100 - General Fund
BANK OF AMERICA VISA CARD CITY CLERK 01.20.24 Orange County Taxpayer 100-155-612000 90.00 BANK OF AMERICA VISA CARD CITY CLERK 01.20.24 ACC-OC 100-155-612002 (1,650.00)

4.5.b
Packet Pg. 30
Attachment: Payables Detail Report - March 12, 2024 (3451 : Warrant Register, March 12, 2024) Amount
02/29/2024 CANON FINANCIAL SERVICES, INC. 32086771 Lease - Copier SN 2HT04285, 2/1/24 - 2/29/24
100-195-641200 253.84
02/29/2024 CANON FINANCIAL SERVICES, INC. 32086772 Lease - Copier SN 2KS02091, 2/1/24 - 2/29/24
100-195-641200 317.82
2/29/2024 4:04:53 PM Page 2 of 5
02/29/2024 HATTOX DESIGN GROUP, LLC 2402100 Civic Center Improvements, CIP #505 100-000-790600 402.50 02/29/2024 NEXUS TECHNOLOGIES 308973 Software Support, Sep '23 100-195-700090 93.52 02/29/2024 NEXUS TECHNOLOGIES 316243ETF Early Termination Fee 100-195-700090 233.80 02/29/2024 IRV SEAVER MOTORCYCLES 20240349 Motorcycle Maintenance, Police Svcs, Feb '24
100-420-646100 381.49
02/29/2024 WEST COAST ARBORISTS, INC. 210873 Tree Trimming Services, Feb '24 100-355-720702 2,644.35 02/29/2024 HARTZOG AND CRABILL, INC. 23-1064(HCI#3710) Traffic Impact Analysis, USE-0166- 2023, Oct '23
100-000-223000 2,220.00
02/29/2024 SHEPHERD, GEORGIA 022924 Petty Cash Replenishment, Jul '23 - Feb '24
100-195-622000 4.79
02/29/2024 SHEPHERD, GEORGIA 022924 Petty Cash Replenishment, Jul '23 - Feb '24
100-355-611000 278.81
02/29/2024 JONES MAYER 120777 Hearing Officer Services, Jan '24 100-155-700011 22.00 02/29/2024 YACHTY BY NATURE 022724 Deposit, Summer Concert Series, 8/9/24
100-000-140000 2,000.00
02/29/2024 SHEPHERD, GEORGIA 022924 Petty Cash Replenishment, Jul '23 - Feb '24
100-155-611001 319.53
02/29/2024 SHEPHERD, GEORGIA 022924 Petty Cash Replenishment, Jul '23 - Feb '24
100-155-622000 311.17
02/29/2024 COX COMMUNICATION 021824 Cable, City Hall, Mar '24 100-195-630000 21.60 02/29/2024 COX COMMUNICATION 021924 WiFi, City Hall, Feb '24 100-195-630000 182.62 02/29/2024 MOULTON NIGUEL WATER DISTRICT 022224 Utilities - Water, 1/16/24 - 2/19/24 100-355-635000 88.16 02/29/2024 MOULTON NIGUEL WATER DISTRICT 021524 Utilities - Water, 1/7/24 - 2/12/24 100-310-635100 872.60 02/29/2024 MOULTON NIGUEL WATER DISTRICT 021524 Utilities - Water, 1/7/24 - 2/12/24 100-355-635000 1,960.57 02/29/2024 COX COMMUNICATION 021724 T-1 Line, Feb '24 100-195-630000 584.68 02/27/2024 COUNTY OF ORANGE SH 67952 Fingerprint ID System Charges, Feb 100-420-720835 1,116.00 02/27/2024 ABTECH TECHNOLOGIES, INC. W204797-IN Contract Services, Feb '24 100-195-720050 8,400.00 02/29/2024 COX COMMUNICATION 020724 Traffic Signal, Feb '24 100-195-630000 84.00 02/27/2024 WEX BANK 94708728 COMSVCS Vehicle Maintenance, Jan '24 100-310-646100 13.00 02/27/2024 PEREZ, RAMON BLDR-0018-2024 Refund, C&D Deposit, REC-012003- 2024
100-000-227001 660.00
02/27/2024 CODE PUBLISHING COMPANY, INC. GCI0012959 Municipal Code Update, Jan '24 100-155-700030 122.50 02/27/2024 EASI FILE 86134 Operating Supplies, Feb '24 100-355-622000 285.94 02/27/2024 ALL CITY MANAGEMENT, INC. 91385 Crossing Guard Services, 2/4/24 - 2/17/24
100-420-720822 8,099.28
02/27/2024 WEX BANK 94708728 COMSVCS Vehicle Fuel, Jan '24 100-310-613100 317.23 02/27/2024 JAMEY CLARK, INC. 74809 Park Repairs, Public Works, Feb '24 100-355-720701 573.91 02/27/2024 NIEVES LANDSCAPE, INC. 76969 Misc Landscape, Feb '24 100-355-720700 367.88 02/27/2024 HOME DEPOT 8085592 Program Supplies, Jan '24 100-310-622500 18.25 02/27/2024 VELAZQUEZ, ANA 65685255 Refund, Facility Deposit, R #1035671.002
100-000-222000 500.00
02/27/2024 CHARLES ABBOTT ASSOCIATES, INC 66967 - A (Oso & Nellie Gail Trail) Public Works Other, Jan '24 100-355-720401 1,800.00 02/27/2024 CHARLES ABBOTT ASSOCIATES, INC 66967 - B (Facilities) Public Works Other, Jan '24 100-355-720401 451.50 02/27/2024 HOME DEPOT 611583 Fossil Finders Supplies, Jan '24 100-310-695504 30.43 02/27/2024 SANCHEZ, AMPARO 65395426 Refund, Facility Deposit, R 100-000-222000 500.00 02/27/2024 YIM, GRACE 65526012 Refund, Facility Deposit, R #1019087.001
100-000-222000 250.00
02/27/2024 TOTAL SOURCE OFFICEWORKS 34641 Office Supplies, Jan '24 100-195-620000 53.85 02/27/2024 TOTAL SOURCE OFFICEWORKS 34815 Computer Supplies, Feb '24 100-195-621000 373.78 02/27/2024 HOME DEPOT 611368 Building Maintenance Supplies, Feb '24
100-310-646500 7.52
02/27/2024 TOTAL SOURCE OFFICEWORKS 34075 Operating Supplies, Dec '23 100-195-622000 69.00 02/27/2024 TOTAL SOURCE OFFICEWORKS 34109 Office Supplies, Dec '23 100-195-620000 203.65 02/27/2024 TOTAL SOURCE OFFICEWORKS 34637 Office Supplies, Jan '24 100-195-620000 215.07 Payables Detail Report Payment Dates: 02/16/2024 - 02/29/2024 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/27/2024 CIVICPLUS, LLC 293116 CivicClerk Annual Fees (2/12 - 6/30/24)
100-195-940000 6,037.12
02/27/2024 NEXUS TECHNOLOGIES 317805 Software Support, Jan '24 100-195-700090 93.52

4.5.b
Packet Pg. 31
Attachment: Payables Detail Report - March 12, 2024 (3451 : Warrant Register, March 12, 2024) Amount
Grand Total: 254,300.49
2/29/2024 4:04:53 PM Page 3 of 5
02/29/2024 INTERWEST CONSULTING GROUP, 262090 Engineer Services, CIP #104, Jan '24 600-251-950104 1,420.00 Fund 600 - Capital Improvement Projects Fund Total: -
Fund: 998 - Pooled Cash & Investments
02/29/2024 SHEPHERD, GEORGIA 022924 Reduce Petty Cash Balance 998-000-100004 (500.00) Fund 998 - Pooled Cash & Investments Total: (500.00)
Fund 312 - CASp Fee Fund Total: (766.80)
Fund: 600 - Capital Improvement Projects Fund
02/29/2024 HATTOX DESIGN GROUP, LLC 2402100 Civic Center Improvements, CIP #505 600-000-490100 (402.50) 02/29/2024 HATTOX DESIGN GROUP, LLC 2402100 Civic Center Improvements, CIP #505 600-255-950505 402.50 02/29/2024 INTERWEST CONSULTING GROUP, 262090 Engineer Services, CIP #104, Jan '24 600-000-490210 (1,420.00) Fund 210 - Gas Tax (HUTA) Fund Total: 1,420.00
Fund: 212 - Measure M2 Fund
02/27/2024 CHARLES ABBOTT ASSOCIATES, INC 66967 Road Maintenance, Jan '24 212-355-720400 68,722.49 Fund 212 - Measure M2 Fund Total: 68,722.49
Fund: 312 - CASp Fee Fund
02/27/2024 DIVISION OF THE STATE ARCHITECT

STATE OF CALIFORNIA
123123 Disability Access Fees, Oct-Dec '23 312-000-442000 (766.80) 02/29/2024 SOUTHERN COMPUTER WAREHOUSE INV00800889 Adobe Subscription, Feb '24 100-195-720050 198.72 02/29/2024 HINDERLITER, DE LLAMAS AND
ASSOC., INC.

SIN036103 Sales Tax Contract Services, Jan - Mar
'24
100-155-700052 9,379.24
Fund 100 - General Fund Total: 185,424.80
Fund: 210 - Gas Tax (HUTA) Fund
02/29/2024 INTERWEST CONSULTING GROUP, 262090 Engineer Services, CIP #104, Jan '24 210-000-790600 1,420.00 02/29/2024 TRUE PWR LLC ELER-0011-2024 Refund, Permit Fees, REC-012183- 2024
100-000-221011 2.00
02/29/2024 TRUE PWR LLC ELER-0011-2024 Refund, Permit Fees, REC-012183- 2024
100-000-221012 4.00
02/29/2024 TRUE PWR LLC ELER-0011-2024 Refund, Permit Fees, REC-012183- 2024
100-000-442000 345.33
02/29/2024 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
75423 Professional Services Legal, Jan '24 100-155-700011 3,300.59 02/29/2024 MOBILE MINI, INC. 9020198743 Storage Rental, Community Center, 2/14 - 3/12/24
100-310-641000 225.71
02/29/2024 MOBILE MINI, INC. 9020242903 Storage Rental, Community Center, 2/20 - 3/18/24
100-310-641000 82.97
02/29/2024 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
75423 Prof Services Legal, Jan '24, USE0151-2023100-000-223000 404.60 02/29/2024 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
75423 Prof Services Legal, Jan '24, USE0165-2023100-000-223000 856.80 02/29/2024 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
75423 Professional Services Legal, Jan '24 100-155-700010 29,545.76 02/29/2024 JAMEY CLARK, INC. 74851 Park Repairs, Public Works, Feb '24 100-355-720701 257.49 02/29/2024 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
75419 Prof Services Legal, Jan '24, USE0147-2023100-000-223000 2,448.50 02/29/2024 WOODRUFF & SMART, A

PROFESSIONAL CORPORATION
75423 Prof Services Legal, Jan '24, USE0157-2023100-000-223000 333.20 02/29/2024 BERNICE, MACAYA 65917152 Refund, Facility Deposit, R #1035480.002
100-000-222000 500.00
02/29/2024 MATTHEWS, BRANDY 65917364 Refund, Facility Deposit, R 100-000-222000 500.00 02/29/2024 JAMEY CLARK, INC. 74850 Park Repairs, Public Works, Feb '24 100-355-720701 135.00 Payment Date Vendor Name Payable Number Description (Item) Account Number 02/29/2024 CANON FINANCIAL SERVICES, INC. 32086773 Copier Lease, SN 2XK05658, 2/1/24 - 2/29/24
100-195-641200 303.86
02/29/2024 CANON FINANCIAL SERVICES, INC. 32086773 Copier Usage, SN 2XK05658, 1/1/24 - 1/31/24
100-195-641200 21.64
Payables Detail Report Payment Dates: 02/16/2024 - 02/29/2024

4.5.b
Packet Pg. 32
Attachment: Payables Detail Report - March 12, 2024 (3451 : Warrant Register, March 12, 2024) 100-355-631000 Utilities - Electric 8,440.35 8,440.35
100-355-635000 Utilities - Water 2,048.73 2,048.73
2/29/2024 4:04:53 PM Page 4 of 5
100-310-646100 Vehicle Maintenance & Repairs 13.00 13.00 100-310-646500 Equipment Maintenance & 39.78 39.78
100-310-695504 Displays/Exhibits & Educational 56.25 56.25 100-355-611000 Training & Education 278.81 278.81
100-355-622000 Operating Supplies 285.94 285.94
100-310-624500 Advertising - Program Services 200.42 200.42 100-310-630100 Telephone & Communications - 208.28 208.28 100-310-631100 Utilities - Electric (Community 8,079.03 8,079.03 100-310-635100 Utilities - Water (Community 872.60 872.60 100-310-641000 Equipment Rentals & Leases 308.68 308.68 100-195-720050 Contract Services - Software 8,598.72 8,598.72 100-195-940000 Computer Hardware & Software 7,475.32 7,475.32 100-310-610000 Memberships & Dues 72.50 72.50
100-310-613100 Vehicle Fuel 317.23 317.23
100-310-622500 Supplies - Program Services 18.25 18.25
100-195-622000 Operating Supplies 73.79 73.79
100-195-623000 Printing 37.71 37.71
100-195-630000 Telephone & Communications 2,762.01 2,762.01 100-195-641200 Copier Leases 897.16 897.16
100-195-700090 Computer Consulting Services 420.84 420.84 100-155-700011 Legal Services - Litigation 3,322.59 3,322.59 100-155-700030 Professional Services - City Clerk 122.50 122.50 100-155-700052 Professional Services - Sales Tax 9,379.24 9,379.24 100-195-620000 Office Supplies 472.57 472.57
100-195-621000 Computer Supplies 373.78 373.78
100-155-612000 Travel, Conferences & Meetings 90.00 -
100-155-612002 Travel - ACC-OC (3,215.00) -
100-155-620000 Office Supplies 39.76 -
100-155-622000 Operating Supplies 1,082.59 311.17
100-155-700010 Legal Services - General Counsel 29,545.76 29,545.76 100-000-223000 Plan Application Deposit 6,263.10 6,263.10 100-000-227001 Security Deposit - Waste 660.00 660.00
100-000-442000 Building Related Permits 262.13 262.13
100-000-790600 Transfers Out to Capital 402.50 402.50
100-155-611001 Staff Development & Team 319.53 319.53
100-000-221005 SJHTC A Fees 6,467.00 6,467.00
100-000-221006 SJHTC B Fees 283.84 283.84
100-000-221011 Building Standards Fee 834.00 834.00
100-000-221012 SB1186 ADA CASp Fees 856.00 856.00
100-000-222000 Refundable Deposits 2,250.00 2,250.00
100-000-140000 Prepaid Items 7,842.38 7,842.38
100-000-221001 SMIP - Residential 242.19 242.19
100-000-221002 SMIP - Commercial 2,110.62 2,110.62
100-000-221003 Moulton Fees 3,273.25 3,273.25
100-000-221004 CARITS Road Fees 10,875.44 10,875.44
212 - Measure M2 Fund 68,722.49 68,722.49
312 - CASp Fee Fund (766.80) (766.80)
600 - Capital Improvement Projects Fund - -
998 - Pooled Cash & Investments (500.00) (500.00)
Grand Total: 254,300.49 256,614.31
Account Summary
Account Number Account Name Expense Amount Payment Amount Payables Detail Report Payment Dates: 02/16/2024 - 02/29/2024 Report Summary
Fund Summary
Fund Expense Amount Payment Amount
100 - General Fund 185,424.80 187,738.62
210 - Gas Tax (HUTA) Fund 1,420.00 1,420.00

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Attachment: Payables Detail Report - March 12, 2024 (3451 : Warrant Register, March 12, 2024) **None** 254,300.49 256,614.31
Grand Total: 254,300.49 256,614.31
2/29/2024 4:04:53 PM Page 5 of 5
600-251-950104 Paseo De Valencia Pavement 1,420.00 1,420.00 600-255-950505 Civic Center Improvements 402.50 402.50
998-000-100004 Cash on Hand - Petty Cash (Civic (500.00) (500.00) Grand Total: 254,300.49 256,614.31
Project Account Summary
Project Account Key Expense Amount Payment Amount
210-000-790600 Transfers Out to Capital 1,420.00 1,420.00 212-355-720400 Street Maintenance 68,722.49 68,722.49
312-000-442000 Building Related Permits (766.80) (766.80) 600-000-490100 Transfers In from General Fund (402.50) (402.50) 600-000-490210 Transfers In from Gas Tax (HUTA) (1,420.00) (1,420.00) 100-356-631900 MOE - Electric (On-Bill Financing) 3,364.03 3,364.03 100-420-646100 Vehicle Maintenance & Repairs 381.49 381.49 100-420-720822 Crossing Guard Services 8,099.28 8,099.28 100-420-720835 Fingerprint Identification Services 1,116.00 1,116.00 100-420-720850 Private Security Patrol 7,000.00 7,000.00 100-355-720401 Other Public Works Maintenance 14,762.22 14,762.22 100-355-720700 Landscape Maintenance 367.88 367.88
100-355-720701 Parks Contract Repair 5,340.49 5,340.49
100-355-720702 Tree Maintenance 3,935.55 3,935.55
100-356-631400 MOE - Electric (Streetlights & 15,396.69 15,396.69 Payables Detail Report Payment Dates: 02/16/2024 - 02/29/2024 Account Summary
Account Number Account Name Expense Amount Payment Amount

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Attachment: Payables Detail Report - March 12, 2024 (3451 : Warrant Register, March 12, 2024) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE:

TO:

FROM:

ISSUE:

March 12, 2024
Mayor and Council Members
Joe Ames, P.E., T.E.

Public Works Director/City Engineer
Amendment No. 1 to Professional Services Agreement with De Novo Planning Group Regarding Local Hazard Mitigation Plan
RECOMMENDATION: That the City Council approve proposed Amendment No. 1 to the Current Professional Services Agreement with De Novo Planning Group to provide for continued uninterrupted consulting services regarding preparation of a Local Hazard Mitigation Plan, and authorize the Mayor or Mayor Pro Tempore to execute the Amendment.

SUMMARY:

On October 10, 2023, City staff and its consultant, De Novo Planning Group (De Novo), presented the draft Local Hazard Mitigation Plan (LHMP) to the City Council prior to submittal to the California Department of Emergency Services (CalOES) and the Federal Emergency Management Agency (FEMA) for approval. Having a FEMA-approved LHMP is beneficial to the City as it is a condition for receiving certain types of pre- and postdisaster funding. Subsequent to approval of the Professional Services Agreement with De Novo and the completion of the majority of the work effort, FEMA issued updated guidance and new requirements for the LHMP. De Novo has been coordinating with CalOES since October 2023 to clarify these new program requirements.

Unfortunately, FEMA’s updated guidance and new requirements now necessitate additional work efforts, including additional community outreach, public review, and LHMP revisions, which are outside of the scope of work set forth in the current Agreement with De Novo. De Novo has prepared a proposal for the additional work effort, and City staff has prepared Amendment No. 1 to the existing Agreement

4.6 Packet Pg. 35
Local Hazard Mitigation Plan - Amendment No. 1
March 12, 2024

(Attachment “B”). Proposed Amendment No. 1, coupled with the scope of services under the current Professional Services Agreement, exceed the City Manager’s contracting authority; therefore, City staff is recommending that City Council approve Amendment No. 1 to the current Professional Services Agreement (Attachment “A”) with De Novo in the amount of $18,910, bringing the total maximum contract amount to $58,910.

BACKGROUND:

Key milestone dates include:
• Late 2019: City staff submitted a Hazard Mitigation Grant Program Planning SubApplication to Cal OES and FEMA for $30,000 in financial assistance to hire a consultant to prepare a LHMP. The grant application was successful. • January 5, 2021: The City Council accepted the grant from Cal OES and FEMA for financial assistance. Subsequently, a Professional Services Agreement with De Novo Planning Group was approved on August 24, 2021 to prepare the LHMP. • December 2021 – March 2022: A Planning Team (comprised of City staff and representatives from surrounding cities (Laguna Woods, Aliso Viejo, Laguna Niguel, Mission Viejo, Irvine, Lake Forest, Rancho Santa Margarita), school districts (Saddleback Valley Unified, Irvine Unified School District), utility companies (SDG&E, Edison, MNWD, ETWD), Orange County Sheriff’s Department, Orange County Fire Authority, Orange County Public Works, Orange County Health Care Agency, Saddleback Memorial Care, and other interested parties) met to provide input for a draft LHMP.
• January - March 2022: A community survey was conducted to obtain input from the public about various hazard mitigation topics, including what hazards they felt were most likely to impact their neighborhood or property. The survey received 38 responses.
• January 19, 2022: City staff and De Novo presented the draft LHMP to the Traffic Commission to receive input.
• February 2, 2022: City staff and De Novo presented the draft LHMP to the Parks & Recreation Commission to receive input.
• March – November 2022: De Novo made updates to the draft LHMP.

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Local Hazard Mitigation Plan - Amendment No. 1
March 12, 2024

• November 2022: De Novo circulated an “Administrative Draft” LHMP to the Planning Team based upon input received from the Planning Team, the Traffic Commission, the Parks and Recreation Commission, and the community survey.

Final comments from the Planning Team were due December 16, 2022. • January 2023: Revisions to the Administrative Draft LHMP were made by De Novo.
• February 2, 2023: Administrative Draft LHMP was released for public review. The public review period ran for 30 days and ended on March 6, 2023 at 5:00 p.m. No comments were received.
• March 15, 2023: City staff and De Novo presented the Administrative Draft LHMP to the Traffic Commission to receive public comment.
• May 15, 2023: Administrative Draft LHMP submitted for preliminary comments to CalOES. CalOES provided comments indicating that, in the intervening period between the initiation of the project and the submittal of the Administrative Draft LHMP, FEMA’s criteria for a complete LHMP had changed. Several new criteria included specific actions designed to mitigate hazards within disadvantaged communities.
• May - September 2023: De Novo edited the Administrative Draft LHMP to comply with CalOES comments.
• October 10, 2023: City staff and De Novo present the revised Administrative Draft LHMP to City Council for review and input. No comments necessitating changes to the LHMP were received.
• October 2023: De Novo submitted the revised Administrative Draft LHMP to CalOES.
• October 2023 – January 2024: CalOES comments that the revised Administrative Draft LHMP does not meet FEMA’s revised criteria for a complete LHMP. De Novo requested further clarifications.
• February 13, 2024: De Novo presented the City with a proposal for additional work efforts to comply with FEMA’s revised criteria.

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Local Hazard Mitigation Plan - Amendment No. 1
March 12, 2024

Moving forward, the additional work efforts (tasks) to satisfy CalOES and FEMA requirements include, as written in their proposal:
• Task 1: Additional outreach and meetings with a specific focus on participants from underserved communities and vulnerable populations, which is a new requirement.
• Task 2: LHMP revisions to document the outreach performed in Task 1. • Task 3: LHMP stakeholder review and public review of the revisions made in Task

2. • Task 4: LHMP resubmittal to CalOES, and update of the FEMA “Hazard Mitigation Plan Review Tool.”
• Task 5: Additional project management hours not envisioned by the original contract.

Although De Novo anticipates successful completion of the project pursuant to CalOES and FEMA requirements, it is noted that the change in guidance and new program requirements have resulted in some unknowns associated with the review, interpretation of the guidance, and comments received from Cal OES, and as a result, there is the potential that additional review by Cal OES may result in additional work efforts not captured herein.

FISCAL IMPACT:

The City entered into a Professional Services Agreement with De Novo Planning Group for the development of the LHMP for $40,000. Proposed Amendment No. 1, in the amount of $18,910, will increase the total contract amount to $58,910. There are sufficient funds available in Fund 355-700.300 for this additional work effort. The current balance is $22,764.75.

As stated above, City staff successfully applied for and was awarded a grant from FEMA for $30,000. Therefore, with Amendment No. 1 to the Agreement, the cost to the City for the development of the LHMP will now be $28,910.

ATTACHMENTS:
• Attachment "A": Professional Services Agreement with De Novo Planning Group • Attachment "B": Amendment No. 1 to Professional Services Agreement

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PROFESSIONAL SERVICES AGREEMENT
De Novo Planning Group
(Local Hazard Mitigation Plan Update Consulting Services) TillS PROFESSIONAL SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into, to be effective this 24th day of August 2021 by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "City'') and DE NOVO PLANNING GROUP, a California corporation (hereinafter referred to as "Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party'' and are hereinafter collectively referred to as the "Parties."

RECITALS
A. City has determined that there is a need to retain the professional services of a qualified consultant to prepare a Local Hazard Mitigation Plan and to obtain approval of the City's proposed Local Hazard Mitigation Plan by the Federal Emergency Management Agency ("FEMA") (the ''Project").

B. In response to City's Request for Proposals, dated June 29, 2021, Consultant has submitted to City a proposal, dated July 29, 2021, to provide professional consulting services to prepare the City's Local Hazard Mitigation Plan and to obtain approval of the Plan by the Federal Emergency Management Agency pursuant to the terms and conditions of this Agreement.

C. Consultant represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, and expertise to provide these professional services to City for the Project and has agreed to provide such services as provided herein. City does not have the personnel or specialized technical expertise able to perform the work or services contracted for herein.

D. City desires to retain Consultant to provide such professional services for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. SERVICESOFCONSULTANT

1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Consultant agrees to provide and perform the local hazard mitigation plan consulting services for the Project as set forth in the ProposaVScope of Work, 1 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - dated July 29, 2021, which is attached hereto as Exhibit "A" and is incorporated herein by reference (hereinafter referred to as the "Scope of Services," the "Services" or "Work"). As a material inducement to the City entering into this Agreement, Consultant acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Consultant's Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such Services and Work and with the standards recognized as being employed by professionals in the same discipline in the State of California.

Consultant represents and warrants that it is skilled in the professional discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Consultant represents and warrants that it and all of its employees, subconsultants and subcontractors providing any Work or Services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.

1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; and, (2) the Consultant's signed, original Proposal/Scope of Work dated July 29, 202l("Consultant's Proposal") and submitted to City, which shall both be referred to collectively hereinafter as the "Contract Documents." The Consultant's Proposal is attached hereto as Exhibits "A" and is hereby incorporated by reference and made a part of this Agreement. All provisions of this Agreement and the Consultant's Proposal shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1 ~ the terms and conditions of this Agreement; and, (2nd) the provisions of the Consultant's Proposal (Exhibit "A").

1.3 Compliance with Law. Consultant shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA requirements. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with performing the Work and Services. If Consultant performs any Work or Services in violation of such laws, rules, and regulations, Consultant shall be solely responsible for all penalties and costs arising therefrom. Consultant shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder Consultant shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Work and Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for 2 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - Consultant to perform the Work and Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Consultant's performance of the Work and Services required by this Agreement, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, and approvals of whatever nature that are legally required to perform the Work or Services.

1.5 Familiarity with Work. By executing this Agreement, Consultant represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents and maintains that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform the City of such fact and shall not proceed except at Consultant's risk until written instructions are received from the City.

1.6 Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.

1. 7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Consultant's Proposal/Scope of Services (Exhibit "A"} or make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first given by the City to the Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Consultant. It is expressly understood by Consultant that the provisions of this section shall not apply to the Work and Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Service identified in the Scope of Services exceeds any time or material amounts or estimates provided therein.

1.9 Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that 3 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - are the subject of this Agreement. Consultant further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.

2. COMPENSATION

2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City for the services performed, including authorized reimbursements, on a time and materials basis in accordance with the professional hourly rates and charges as set forth in the Schedule of Compensation/Fees, which is attached hereto collectively as Exhibit "A" and is incmporated herein by reference, but not exceeding the maximum contract amount of Forty Thousand Dollars ($40,000) (hereinafter referred to as the "Maximum Contract Amount"). The method of compensation shall be as set forth in Exhibit "A". Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City's payment obligation under this Agreement is the amount specified in this section.

The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings reasonably deemed necessary by the City. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending these meetings. Consultant hereby acknowledges that it accepts the risk that the services identified in the Scope of Services may be more costly and/or time-consuming than Consultant anticipates, that Consultant shall not be entitled to additional compensation therefore, and that the provisions of Section 1.8 shall not be applicable to the services identified in the Scope of Services. If the City's maximum payment obligation is reached before the Consultant's Services under this Agreement are completed, Consultant shall nevertheless complete the Work without liability on the City's part for further payment beyond the Maximum Contract Amount

2.2. Method of Payment. Unless some other method of payment is specified in the Schedule of Compensation/Fees (Exhibit "A,), in any month in which Consultant wishes to receive payment, no later than the tenth (1Oth) working day of such month, Consultant shall submit to the City, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Consultant within forty-five (45) days after receipt of the invoice or a soon thereafter as is reasonably practical.

2.3 lntentio1UIIIy omitted.

2.4 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or 4 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant's profession.

2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Laguna Hills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.

3. SCHEDULE OF PERFORMANCE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

The time for completion of the services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance.

3.2 Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed, or on each task order, if applicable, and shall perform all Services within the time period( s) established in the Schedule of Performance, which is attached hereto as Exhibit "A" and is incorporated herein by reference.

When requested by Consultant, extensions to the time period( s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.

3.3 Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.

3.4 Tenn. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of twenty-four (24) months, commencing on August 24, 2021 and ending on August 23, 2023, unless extended by mutual written agreement of the Parties. 5 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan -

3.5 Task Orders. Consultant hereby agrees and acknowledges that any and all Services or Work performed pursuant to this Agreement shall be based upon the prior issuance of a written project task order by the City. Furthermore, Consultant hereby agrees and acknowledges that execution of this Agreement by the City does not in any way guarantee that a task order will be issued to Consultant. Moreover, execution of this Agreement by the City shall not entitle Consultant to any form of payment or compensation from the City without City first having issued a project task order.

4. COORDINATION OF WORK

4.1 Representative of Consultant. The following principal of Consultant is hereby designated as being the principal and representative of Consultant authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Starla Barker. AICP, Principal Planner. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Consultant without prior written approval of the Contract Officer.

4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City ..

Consultant shall not contract with any other entity to perform the Services required without prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership 6 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.

4.4 Independent Contractor.

A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Consultant's officers, employees, representatives or agents or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.

B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

C. No City benefits shall be available to Consultant, its officers, employees, or agents, in connection with the performance of any Work or Services under this Agreement.

Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing any Work or Services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Consultant's officers, employees, representatives, agents, or subconsultants or subcontractors, Consultant shall defend, indemnify, and hold harmless City from and against all such financial obligations.

4.5 PERS Eligibility & Indemnification.

A. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing any Work or Services under this Agreement claims or is determined by a 7 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - court of competent jurisdiction or the California Public Employee Retirement System {PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.

B. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing any Work or Services under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

S. INSURANCE

5.1 Compliance with Insurance Reguirements. Consultant shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.

Consultant shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Consultant's existing insurance policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so.

5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Consultant shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:

A. Commercial General Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance written on an occurrence basis with limits of at least one million dollars ($1,000,000.00) per occurrence, two million dollars ($2,000,000.00) in the general aggregate, and one million dollars ($1,000,000.00) for products and completed operations.

Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.

B. Automobile Liability Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) combined limit for each occurrence covering bodily injury and property damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.
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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - C. Workers' Compensation Insurance. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers' Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Consultant agrees to waive and obtain endorsements from its workers' compensation insurer waiving all subrogation rights under its workers' compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers' compensation insurance policies. Consultant shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer's Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.

D. Professional Liability (Errors & Omissions) Insurance. Consultant shall obtain and maintain in full force and effect throughout the term of this Agreement, a policy of Professional Liability or Errors and Omissions Insurance appropriate to Consultant's profession with limits of at least two million dollars ($2,000,000.00). Covered professional services shall specifically include all Work or Services to be performed under the Agreement and delete any exclusions that may potentially affect the Work or Services to be performed under this Agreement.

1. The policy shall be endorsed to provide the following: Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must "pay on behalf of' the insured and include a provision establishing the insurer's duty to defend.

2. If the policy of insurance is written on a "claims-made" basis, the City may require that the policy be continued in full force and effect at all times during the term of this Agreement, and for a period of three (3) years from the date of the completion of the Work or Services provided hereunder. In the event of termination of the policy during this period, Consultant shall obtain continuing insurance coverage for the prior acts or omissions of Consultant during the course of performing the Work or Services under the terms of this Agreement. The coverage shall be evidenced by either a new policy evidencing no gap in coverage, or by obtaining separate extended "tail" coverage with the present or new carrier or other insurance arrangements providing for complete coverage, either of which shall be subject to the written approval by the City.

3. In the event the policy of insurance is written on an "occurrence" basis, the policy shall be continued in full force and effect during the term of this Agreement, or until completion of the Work or Services provided for in this Agreement, whichever is later. In the event of termination of the policy during this period, new coverage shall immediately be obtained to ensure coverage during the entire course of performing the Work or Services under the terms of this Agreement.

5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:Vll or better (if an admitted carrier), or a 9 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best's Key Rating Guide, except that the City will accept workers' compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.

S.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

A. The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:

1. Additional Insured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and

2. Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to "ongoing operations", (2) exclude "contractual liability", (3) restrict coverage to "sole" liability of Consultant, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.

3. Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant's failure to pay the insurance premium, the notice provided to City shall be by ten (1 0) days prior written notice.

B. For all policies of Commercial General Liability Insurance, Consultant shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.

S.S Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or selfinsured retention. 10 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan -

5.6 Primary and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

5.7 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Consultant or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Consultant hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Consultant hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.

5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Consultant shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Consultant shall promptly furnish, at City's request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verify coverage.

5.9 Reouir ements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

5.10 Enforcement of Agreement (Non-Estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.

5.11 Insurance for Subconsultants. Consultant shall either: (1) include all subconsultants or subcontractors engaged in any Work or Services for Consultant relating to this Agreement as additional named insureds under the Consultant's insurance policies, or (2) 11 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - Consultant shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. All policies of Commercial General Liability Insurance provided by Consultant's subconsultants or subcontractors performing any Work or Services related to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Consultant shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.

5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Consultant pursuant to this Agreement:

A. Consultant shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.

B. All insurance coverage and limits provided by Consultant and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.

C. None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.

D. Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Consultant's obligation to ensure timely compliance with all insurance submittal requirements as provided herein.

E. Consultant agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Consultant, provide the same minimum insurance coverage required of Consultant.

Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.

Consultant agrees that upon request, all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.

F. Consultant agrees to provide immediate written notice to City of any claim, demand or loss against Consultant arising out of the Work or Services performed under 12 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.

6. INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall defend (at Consultant's sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its elected and appointed officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively "Claims") in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officers, directors, employees, subcontractors, consultants or agents, in connection with Consultant's performance under this Agreement, including without limitation the payment of all consequential damages, expert witness fees and attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent that the Work or Services performed by Consultant are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Consultant's indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless, and indemnify the City, its elected and appointed officials, officers, employees, agents and volunteers, shall not apply to the extent that such Claims arise out of, pertain to, or are related to the City's sole negligence, active negligence, or willful misconduct.

7. REPORTS AND RECORDS

7.1 Accounting Records. Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.

Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2 Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement.

For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto 13 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - and, if Consultant is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Consultant may retain copies of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization.

7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant's books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant's performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

8. ENFORCEMENT OF AGREEMENT

8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Consultant covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and pwposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties.

Accordingly, any rule of construction of contracts (including, without limitation, California Civil 14 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Consultant thirty (30) days written notice. Upon such notice, City shall pay Consultant for Services performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Consultant shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Consultant shall submit to the City an invoice for work and services performed prior to the date of termination. In addition, Consultant reserves the right to terminate this Agreement at any time upon sixty (60) days written notice to the City, except that where termination is due to material default by the City, the period of notice may be such shorter time as the Consultant may determine.

8.4 Default of Consultant.

A. Consultant's failure to comply with any provision of this Agreement shall constitute a default.

B. If the City Manager, or City Manager's designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.3.

C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section

8.4(B), take over the work and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the pwpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant's liability for completion of the Services as provided herein.

8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement 15 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

8.6 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.

8. 7 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Attorneys' Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys' fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.

9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Consultant, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2 Conflict of Interest. No officer or employee ofthe City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

9.3 Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual 16 1615114.1

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - orientation, age, marital status, ancestry, or national ongm. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

10. MISCELLANEOUS PROVISIONS

10.1 Patent and Copyright Infringement.

A. To the fullest extent permitted by law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant's expense for the defense of same, and provided such suit or claim arises out of, pertains to, or is related to the alleged negligence, recklessness or wi11fu1 misconduct of Consultant. However, Consultant will not indemnify City if the suit or claim results from: (1) CitYs alteration of a deliverable, such that City's alteration of such deliverable created the infringement upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.

B. Consultant shall have sole control of the defense of any such claim or suit and all negotiations for settlement thereof, Consultant shall not be obligated to indemnify City under any settlement made without Consultant's consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant's expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.

10.2 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:
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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - To City:

To Consultant:

City of Laguna Hills
Attention: City Manager
24035 El Toro Road
Laguna Hills, California 92653
Telephone: (949) 707-2600
Facsimile: (949) 707-2633
De Novo Planning Group
Attention: Starla Barker, AICP, Principal Planner
180 East Main Street, Suite 108
Tustin, California 92780
(714) 453-7711

10.3 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof.

No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.4 Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

10.5 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties' successors and assignees.

10.6 Third Party Beneficiary. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.

10.7 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

10.8. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which be/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.
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10.9 Labor Code Requirements.

A. Prevailing Wages. Consultant is aware of the requirements of California labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Work or Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Work or Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify, and hold the City, its officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

The foregoing indemnity shall survive termination of this Agreement.

B. DIR Registration. ffthe Work or Services are being performed as part of an applicable "public works" or "maintenance" project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations ("DIR"). Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants. This Project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor's sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

10.10 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
[SIGNATURES ON NEXT PAGE]
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AITEST:

MELISSA AU-YEUNG,
Deputy City Manager/City Clerk
APPROVED AS TO FORM:
1615114.1
20 Mayor
"CONSULTANT"
DE NOVO PLANNING GROUP, a
California corporation
By:

BEN RITClllE, President
By:

BE1H 1HOMPSON, Secretary

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CONSULTANT'S PROPOSAU SCOPE OF WORK
DATED: JULY 29, 2021

LOCAL HAZARD MITIGATION PLAN CONSULTING SERVICES PROPOSAL

SCOPE OF SERVICES FOR PROJECT

INCLUDING,

SCHEDULE OF PERFORMANCE
AND

SCHEDULE OF COMPENSATION/ PROFESSIONAL FEES
1615114.1
., ;..

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• ORIGINAL A l. ~nd Use- Pl~nni g. Design, a nd Env iro nmental Firm

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A land Use Planning, Design , and Environmenta l Firm ••••

TABLE OF CONTENTS
A. Cover Letter 01
B. Company Data 03
C. Resumes and Qualifications of Personnel 07
D. Organizational Chart 11
E. References 12
F. OVerview and Approach 14
G. Integration Plan 22
H. Compensation/Payment Schedule 23
I. Certificate of Insurance 25
J. Certification of Proposal 26
Appendix 1: Non-Collusion Affidavit A1

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A Land Use Planning, Design, and Environmental Firm
A. COVER LETTER
July 29. 2021
Attn: Kenneth H. Rosenfield. P.E.

Interim City Manager/Public Services Director
City of Laguna Hills
24035 El Toro Road
Laguna Hills. CA 92653
••••
De Novo Planning Group is pleased to provide our proposal for the City of Laguna Hills Local Hazard Mitigation Plan (LHMP) for consideration. Laguna Hills is an attractive place to live and work with a high standard of living and beautiful regional location. Preparing an LHMP is an important and strategic opportunity to help ensure that the City can protect its residents and businesses from natural and manmade hazards.

OUR TEAM
De Novo Planning Group will serve as the prime consultant for this contract with the City. Your project manager and primary contact for this project is Ms. Starla Barker. AICP. Ms. Barker is a dedicated and experienced community, hazard mitigation. and environmental planner with over 19 years of expertise serving clients in California. She leads Hazard Mitigation Plan projects as well as comprehensive planning and environmental analyses pursuant to CEQA. Ms. Barker previously managed the City of Rancho Santa Margarita's LHMP. Orange County Regional Water and Wastewater Multi-Jurisdictional Hazard Mitigation Plan Update. and the Multi-Jurisdictional Hazard Mitigation Plan for the City of Culver City and Culver City Unified School District without any deficiencies identified by FEMA. Ms. Barker is currently serving as a senior technical advisor/hazard mitigation planning specialist in preparation of the Irvine Ranch Water District Hazard Mitigation Plan and Elsinore Valley Municipal Water District Hazard Mitigation Plan. Her depth of knowledge and experience will be applied to Laguna Hills' LHMP. We strongly encourage the City to contact our references to inquire about the quality of our work. our comm itment to the highest levels of customer service. our responsiveness. and the success of our process.

WHY DE NOVO
The De Novo team brings to the City of Laguna Hills the following unique benefits:

Understanding of the Interrelatedness of Hazards.

Our extensive experience preparing CEQA compliance documents. Safet y Elements. and other General Plan updates has given us a comprehensive understanding of the interrelatedness of hazards. We are adept at addressing natural and manmade hazards and conducting vulnerability assessments as part of the planning process. as well as establishing policies and mitigation measures to reduce the impacts and vulnerabilities associated with those hazards.

Diversified Professional Expertise.

One of the key things that sets our firm apart from our competitors is the unparalleled experience and diverse skill sets of our Principals. Our team members are experts in a wide range of planning disciplines. including environmental compliance. long-range planning (preparation of comprehensive general plans. specific plans. zoning codes. housing elements. and various ordinances). and development processing.

DE NOVO PLANNING GROUP I AMANDA TROPIANO. PRINCIPAL
180 E MAIN STREET. SUITE 108 I TUSTIN CA 92780
ATROPIANO@DENOVOPLA NNING.COM I (714) 453-771 1

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De Novo Planning Group has extensive experience working with communities throughout Orange County.

Our on-going work with cities facing similar opportunities and challenges. in addition to our staffs expertise in preparing and implementing LHMPs. provides us a unique opportunity to provide efficiencies to both the timeline and budget. By working in partnership with the City. engaging the community, and identifying best practices, the De Novo team is ready to assist Laguna Hills with p reparing an LHMP that is responsive to the unique needs of the City.

Creative Problem Solving
Planners are creative problem-solvers. and we consider ourselves particularly well-suited to this part of the job.

De Novo's management team and technical staff value research and best practices. but recognize that we work on projects with localized issues and priorities. We believe that you know your city best and local agen· cies. stakeholders. and community members are best-suited to plan for their own needs. We will work with you to identify and address local issues and concerns in creative ways that maximize local input to the extent feasible while also achieving State and federal objectives and requirements.

Benefits of a Boutique Planning Firm
All of De Novo's principal-level staff have served as senior project managers with larger consulting firms. and through this experience we have gained intimate knowledge of some of the operational inefficiencies of large firms. We achieve cost savings through use of a streamlined team composed of De Novo Principals and staff.

Because we remain relatively small. we are able to offer our clients significantly lower rates. while still providing Principal-level attention to each project.

OUR STATEMENT OF COMMITMENT
The offer contained in this proposal is valid for a m inimum of 120 days or for the stated contract period. which· ever is longer. If you have any questions regarding this submittal. please do not hesitate to contact me at (714) 453-7711 or at [email protected]. Ms. Tropiano is an officer with the firm. and is authorized to negotiate on the firm's behalf. We look forward to working with you on the City's LHMP.

Sincerely.

Amanda Tropiano
Principal
Starla Barker, AICP
Principa l Planner

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B. COMPANY DATA

1. OFFICIAL NAME AND ADDRESS.

De Novo Planning Group
180 East Main St. #108
Tustin. CA 92780

2. NAME, ADDRESS, AND TELEPHONE NUMBER OF THE PROPOSER'S PRIMARY POINT OF CONTACT.

Starla Barker. AICP
180 East Main St. #108
Tustin. CA 92780
(949) 396-81 93

3. INDICATE WHAT TYPE OF ENTITY (CORPORATION, COMPANY, JOINT VENTURE, ETC). PLEASE ENCLOSE A COPY OF THE JOINT VENTURE AGREEMENT IF ENTITY IS A JOINT VENTURE.

California $-Corporation

4. FEDERAL EMPLOYER I.D. NUMBER.
26-2962235

5. THE ADDRESS, TELEPHONE NUMBERS AND FAX NUMBERS OF EACH OF YOUR FIRM'S LOCATIONS.

Southern California
180 East Main St. #108
Tustin. CA 92780
T: (714) 453-7711
No fax
Northern California
1020 Suncast Ln. #106
El Dorado Hills. CA 95762
T: (916) 949-3231
No fax

6. A DETAILED STATEMENT INDICATING WHETHER PROPOSER IS TOTALLY OR PARTIALLY OWNED BY ANOTHER BUSINESS ORGANIZATION OR INDIVIDUAL.

De Novo Planning Group is not totally or partially owned by another business organization or individual.

7. NUMBER OF YEARS PROPOSER HAS BEEN IN BUSINESS UNDER THE PRESENT BUSINESS NAME.
13 8. NUMBER OF YEARS OF EXPERIENCE THE PROPOSER HAS HAD IN PROVIDING REQUIRED, EQUIVALENT, OR RELATED SERVICES.

De Novo Planning Group is a land use and environmental planning firm with full-service offices in northern and southern California. The firm's principal-level staff have successfully completed over 350 projects consisting of comprehensive general plans. specific plans. housing elements. zoning code updates. sign plans. CEQA and NEPA analyses. climate action plans. air quality/GHG studies. biological assessments.

De N ovo Pl a n n i ng Gr o up

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wetland delineations. and due diligence projects. Founded in 2008 by its three Principals-Ben Ritchie.

Steve McMurtry. and Beth Thompson-De Novo Planning Group w as created to provide principal-level land use and environmental planning services to public and private clients throughout California. For the past 13 years. the firm has successfully operated in the Sacramento. Greater Bay Area. Central Valley. Tahoe Basin. and northern California regions. and in 2017. opened an office in Orange County-led by Principal Planner Amanda Tropiano-to serve southern California clients.

The project manager for the Laguna Hills LHMP will be Starla Barker. AICP. Ms. Barker has been a Principal Planner with De Novo for 1.5 years and is a dedicated and experienced communit y. hazard mitigation. and environmental planner with over 19 years of expertise serving clients in California. She leads Hazard Mitigation Plan projects as well as comprehensive planning and environmental analyses pursuant to CEQA. Ms. Barker previously managed the City of Rancho Santa Margarita's LHMP. Orange County Regional Water and Wastewater Multi-Jurisdictional Hazard Mitigation Plan Update. and the Multi-Jurisdictional Hazard Mitigation Plan for the City of Culver City and Culver City Unified School District with out any deficiencies identified by FEMA. Ms. Barker is currently serving as a senior technical advisor/hazard mitigation planning specialist in preparation of t he Irvine Ranch Water District Hazard Mitigation Plan and Elsinore Va lley Municipal Water District Hazard Mitigation Plan. Her depth of knowledge and experience will be applied to Laguna Hills' LHMP.

9. ALL COMPARABLE CONTRACTS ENTERED INTO DURING THE LAST FIVE (5) YEARS, COMPLETED OR NOT.

Year started and completed: 2018-2020
"TYpe of Contract: Fixed Fee
Contracting Agency/Client: City of Rancho Santa Margarita Project Manager: Starla Barker. AICP (while with another consulting firm) Developer of Project: N/A
Project Description: Ms. Barker managed the local hazard mitigation plan (LHMP) for Rancho Santa Margarita. The process included facilitation of planning team meetings w ith city personnel and stakeholder agencies. as well as coordination with the project management team to ensure that hazards were adequately characterized and mitigation actions were developed to reduce the effects of these hazards. The LHMP includes an inventory of critical facilities. hazard profiles and prioritization of hazards. a risk assessment. and m itigation actions to reduce potential vulnerabilities in the future. The work program also included a comprehensive community outreach strategy that involved a community survey and focus meetings with a variety of community members. The community survey gauged the level of knowledge the community has about disaster issues. In addition. community members were provided the opportunity to review the LHMP and provide input on the plan prior to issuance to the California Office of Emergency Services and Federal Emergency Management Agency. The LHMP received approval from FEMA and in 2020, this project was awarded an American Planning Association State of California Award of Excellence for Comprehensive Planning (Small Jurisdiction) and an American Council of Engineering Companies Commendation Award.

De Novo Planning Gro u p

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Year started and completed: 2018-2019
'JYpe of Contract: T&M
Contracting Agency/Client: City of Laguna Woods
Project Manager: Starla Barker, AICP (while with another consulting firm) Developer of Project: N/A
5 Project Description: Through an On-Call Services agreement. Ms. Barker assisted the City with the update to its Local Hazard Mitigation Plan. The initial phase involved significantly updating the hazard profiles to reflect the hazards affecting the City. as confirmed through various planning team and stakeholder meetings. as well as Partner Agency. City Council. and Community workshops. The second phase involved preparation of a vulnerability assessment to ascertain the critical facilities and population within areas identified as susceptible to natural hazards and identification of mitigation measures.

Year started and completed: 2017-2020
'JYpe of Contract: Fixed Fee
Contracting Agency/Client: Municipal Water District of Orange County Project Manager: Starla Barker. AICP (while with another consulting firm) Developer of Project: N/A
Project Description: Ms. Barker prepared the update to the multi-jurisdictional hazard m itigation plan (MJHMP) for the Municipal Water District of Orange County and 18 of its member agencies. which include cities and water/ wastewater agencies. The goal of the MJHMP is to help reduce future loss resulting from natural and human induced disasters and to provide increased resiliency to water and wastewater systems serving a majority of Orange County. The update process included facilitation offive planning team meetings. comprised of representatives from each of the 19 agencies and coordination with the project management team to ensure the update adequately characterized the hazards having the potential to impact Orange County and those specific to the communities.

The update included significant revisions to the Plan to create annexes for each jurisdiction to ensure jurisdiction-specific hazards. vulnerabilities. capabilities. and mitigation actions are identified. Community outreach efforts included a community survey and dissemination of information via each agencies· website. social media. and notification systems.

Year started and completed: 2015-2017
'JYpe of Contract: Fixed Fee
Contracting Agency/Client: Culver City and Culver City Unified School District Project Manager: Starla Barker. AICP (while with another consulting firm) Developer of Project: N/A
Project Description: Ms. Barker managed the multi-jurisdictional hazard mitigation plan (MJHMP) for the City and the Culver City Unified School District (CCUSD). The goal of the MJHMP is to help reduce future loss of life and property resulting from disasters and to provide increased resiliency. allowing the City and CCUSD to return to ·normal· sooner, with fewer impacts to people. facilities. and infrastructure. The process included facilitation of steering committee meetings with City and CCUSD personnel and coordination with the project management team to ensure that natural hazards having the potential to impact the community are adequately characterized and mitigation De Novo Pl ann i ng Group

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actions developed to reduce the effects of the hazards. The MJHMP includes an inventory of City and CCUSD critical facilities. hazard profiles. prioritization of hazards. a risk assessment. and mitigation actions to reduce potential vulnerabilities in the future. The work program included a comprehensive community outreach strategy that involved attendance at the annual Fiesta La Ballona to let the community know about the MJHMP. including the availability of a community survey and upcoming workshop. A community survey gaged the community's knowledge of natural disaster issues and mitigation actions that would be supported. A community workshop/learning event provided an overview of the MJHMP. why it was needed. and what was required. Community members were able to offer input on the hazards identified by the steering committee and potential mitigation actions.

Year started and completed: 2016-2018
~pe of Contract: Fixed Fee
Contracting Agency/Client: City of Lawndale
Project Manager: Starla Barker. AICP (while with another consulting firm) Developer of Project: N/A
Project Description: Ms. Barker managed the update to the General Plan Safety Element and Emergency Operations Plan (EOP) and developed a Local Hazard Mitigation Plan (LHMP) and Informational Brochure for the City of Lawndale. These safety plans were updated/created through the Disaster Recovery Initiative (DRI) Grant awarded from the State of California Community Development Block (CDBG) Program. The first for Lawndale. the LHMP identifies the hazards with the most potential to impact the city and defines specific m itigation actions to reduce the risk to people and property. The LHMP includes identification and profiling of the City's natural hazards. a vulnerability assessment. mitigation strategies. and plan implementation and maintenance. Due to the seismic safety risks associated with soft-story and unreinforced masonry (URM) buildings. a survey was conducted to identify and map these types of buildings that occur within the city. The Safety Element addresses both natural and human-made disasters and establishes goals and policies to address these hazards and the overall safety of the community. further supporting implementation of the mitigation actions identified in the LHMP. CEQA compliance documentation for the Safety Element update was also prepared. The EOP update addresses current deficiencies and opportunities for plan improvement. The planning process included community outreach and culminated in the creation and rollout of a public awareness brochure.

10. ANY FAILURES OR REFUSALS TO COMPLETE A CONTRACT AND EXPLANATION.

De Novo Planning Group does not have any failures or refusals to complete a contract.

11. INDIVIDUALS/FIRMS WHO OWN AN INTEREST OF 10% OR GREATER IN THE PROPOSING FIRM.

De Novo Planning Group is totally owned by Principals Ben Ritchie. Steve McMurtry. Beth Thompson. and Amanda Tropiano. Mr. Ritchie. Mr. McMurtry. and Ms. Thomson each have more than a 10% interest.

12. FINANCIAL INTERESTS IN OTHER LINES OF BUSINESS.

De Novo Planning Group does not have any financial interests in other lines of business.

De Novo Planning Group

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C. RESUMES AND QUALIFICATIONS OF PERSONNEL

EDUCATION
Masters, Urban and Regional
Planning, California State Polytechnic
University, Pomona
BA, Business Economics, University
of California, Riverside

ORGANIZATIONS
American Planning Association

LICENSES/CERTIFICATIONS
American institute of Certified
Planners, 2009, No. 024079
Starla Barker~ AICP

PRINCIPAL PLANNER
Starta Barker, AICP, is a principal planner with De Novo Planning Group and is primarily responsible for the management and preparation of Hazard Mitigation Plans, environmental documents (Initial Studies, Negative Declaration, Environmental Impact Reports, and Environmental Assessments), and General Plans. With over 19 years of professional planning experience, Starla has successfully managed a wide range of projects with particular emphasis in hazard mitigation planning and urban infill, transit-oriented development, downtown, redevelopment, and General Plan projects. Utilizing her vast background and understanding of the interrelatedness of comprehensive planning, hazard mitigation, and environmental compliance, Starta develops and integrates contextsensitive mitigation strategies that contribute to and improve the resiliency and safety of communities throughout California. Starla is also regularly involved in land use and policy planning, including the development and implementation of community outreach programs, typically leading community engagement and facilitation activities for her projects.

RELEVANT PROJECT EXPERIENCE
Rancho Santa Margarita Local Hazard
Mitigation Plan,
City of Rancho Santa Margarita*
Received the 2020 Award of Excelfence
from the American Planning Association,
Orange Section and 2020 Award of Merit
from the American Planning Association,
Galifomia Chapter
Irvine Ranch Water District Local
Hazard Mitigation Plan,
Irvine Ranch Water District
General Plan Update and EIR,
City of Rancho Santa Margarita*
Housing Element and Safety Element
Update
City of Rancho Santa Margarita
Orange County Regional Water and
Wastewater Multi-Jurisdictional
Hazard Mitigation Plan
Municipal Water District of Orange
County*
Culver City and Culver City Unified
School District Multi-Jurisdictional
Hazard Mitigation Plan,
City of Culver City and Culver City
Unified School District*
Laguna Wood Hazard Mitigation Plan
City of Laguna Woods*
General Plan Safety Element, Local
Hazard Mitigation Plan, and
Emergency Operations Plan,
City of Lawndale*
General Plan Safety Element, Local
Hazard Mitigation Plan, and Master
Plan of Drainage,
City of McFarland*
General Plan Sustainabifity Element
and Development Code Assistance,
City of Placentia*
General Plan Update and EIR,
City of Buena Park*
General Plan Update, Climate Action
Plan, and EIR
City of Fullerton*
General Plan Update and EIR,
City of Murrieta*
General Plan Update and EIR,
City of Lancaster*
General Plan Safety Element Update,
City of Camarillo*
County of San Bernardino
Community Plans Continuum,
County of San Bernardino*
General Plan Update and EIR,
City of Stanton*
General Plan Update and EIR,
City of Cerritos*
General Plan Update, Climate Action
Plan, and Cable Airport Land Use
Compatibility Plan EIR,
City of Upland*
• Project was completed by Ms. Barker while
she was employed at another planning firm
De Novo Planning Group
A f.;~;nrt UtcP Pl-.nnlng, Of'~~~:ign, ~nrt Fn' •rnnm•nt;tl Ffrnl ••••

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EDUCATION
MA, Urban and Regional Planning
Cal Poly Pomona
BA, Social Ecology
University of California, Irvine

ORGANIZATIONS
American Planning Association
International Association for Public
Participation (IAP2)
Kelly Hickler., AICP

SENIOR PLANNER
Kelly Hickler is a senior planner with De Novo Planning Group. With 10 years of professional planning experience, Kelly possesses a comprehensive understanding of the connections between land use, zoning, housing, transportation, and economic development policies and their impacts on community health and equity. She has worked on a wide variety of planning projects for public and private sector clients such as rezonings, annexations, site plans, plats, variances, environmental studies, comprehensive plans, open space plans, strategic plans, master development plans and agreements, regulatory plans, zoning codes, design guidelines, and grants. Kelly has also served as a Planning Commissioner, so she is able to bring a decision-maker perspective to the table. Kelly's passion is community engagement, and she has completed specialized training through the International Association of Public Participation (IAP2) and facilitation training through the Institute of Cultural Affairs (ICA). She is experienced in meeting facilitation, consensus building, and conflict resolution and enjoys working with different stakeholder groups to identify mutually beneficial outcomes.

RELEVANT PROJECT EXPERIENCE
City of San Marcos Safety Element
Update
San Marcos, CA
City of Rancho Santa Margarita Safety
Element Update
Rancho Santa Margarita, CA
City of Temecula Safety Element
Update
Temecula, CA
City of Gardena Environmental Justice
Element
Gardena, CA
City of Hawthorne Environmental
Justice Element
Hawthorne, CA
Long Beach Airport Expansion EIR,
Long Beach, CA *
Tustin Legacy Master Plan,
Tustin, CA*
Los Angeles Regional Interoperable
Communications System EA,
Los Angeles County, CA*
Justice Assistance Grant
Stoneview Nature Center ISIMND and
Public Outreach,
Culver City, CA*
Whiteman Airport Master Plan Update,
Los Angeles County, CA*
Founders Park Site Plan, IS, and Public
Outreach,
Anaheim, CA*
Miraloma Park Site Plan, IS, and Public
Outreach,
Anaheim, CA*
Parks & Recreation Strategic Plan,
Anaheim, CA*
Trails & Recreation Plan,
Centennial, CO*
Comprehensive Plan Update,
Centennial, co·
Land Development Code Update,
Centennial, CO*
Retail Area Revitalization and
Implementation Study,
Centennial, CO*
Communication Sites MND and EA, Streets at SouthGienn Master Los Angeles County, CA* Development Plan and Public Outreach, Doheny Hotel Public Outreach and EIR, Centennial, CO*
Dana Point, CA* Jones District Master Development Plan
Cameron Ranch EIR,
Riverside County, CA*
and Public Outreach,
Centennial, CO*
• Project was completed by Ms. Hickler while she was employed at another planning firm
D e Novo Planning Group
A l. :uHt Usf' Pl.1nnins. DCI'!>I[:n , :and f.n\'lro n mtnf:l! Ftrm ••••

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EDUCATION
MA, City and Regional Planning,
California Polytechnic State University,
San Luis Obispo
BA, Political Science,
University of California, Los Angeles

ORGANIZATIONS
American Planning Association
Congress for the New Urbanism
AWARDS
2019 California Planning Foundation,
Central Coast Section Scholarship
2019 & 2020 Errett Fisher Foundation
Scholarship
Erik Anderson

ASSISTANT PLANNER
Erik is an Assistant Planner with De Novo. He earned his M.A. in City and Regional Planning from Cal Poly San Luis Obispo. His previous experience includes service with a non-profit environmental organization, and work in the legal field. During his academic career, he received multiple honors including the 2019 California Planning Foundation, Central Coast Section Scholarship and the 2019 and 2020 Errett Fisher Foundation Scholarship. Erik is passionate about serving communities and creating innovative work through land use planning and design. Erik works on a variety of projects for De Novo, including General Plan updates and CEQA documentation.

RELEVANT PROJECT EXPERIENCE
Rancho Santa Margarita Housing
and Safety Element Update,
City of Rancho Santa Margarita
General Plan Update,
City of San Jacinto
Housing and Safety Element
Update,
City ofTemecula
General Plan Update,
City of La Verne
General Plan Update,
City of Lawndale
Focus General Plan Update,
City of Glendale
Housing Element Update (6th
Cycle),
City of Westminster
Housing Element Update (6th
Cycle),
City of Lake Forest
Housing Element Update (6th
Cycle),
City of Rancho Santa Margarita
General Plan Update,
City of Indian Wells
General Plan Update,
City of McFarland*
Oceano Community Plan Update,
County of San Luis Obispo*
Downtown Specific Plan,
City of Dinuba*
McFarland Zoning Code Update,
City of McFarland*
Santa Maria Public Outreach,
City of Santa Maria*
Pilot Travel Center EIR (Moreno
Valley),
Pilot Company
* Project was completed by Mr. Anderson while enrolled as an Graduate Student in City and Regional Planning at the California Polytechnic State University, San Luis Obispo De Novo Planning Group
A t.and Ull~ Planning. Ouign, and F.nvlrnnm•nt al Ft ,-m ••••

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\ .

I
f

EDUCATION
MCP, City Planning, Urban Design
Concentration
University of Pennsylvania,
Philadelphia
BS, Urban, Rural, and
Environmental Planning,
Brigham Young University, Provo
Research,
Cambridge University (UK), Pembroke
College

ORGANIZATIONS
Urban Land Institute
American Planning Association
U.S. Green Building Council
LEED AP BD+C,
Credentialld # 1 0433552-AP-BD+C
Megan Thorne, LEED AP BD+c
GIS & Design
Megan Thorne is a senior planner and designer with De Novo Planning Group. With over 10 years of professional planning experience, Megan has worked on a wide variety of planning projects for public and private sector clients, including numerous general plans, specific plans, corridor plans, site plans, design guidelines, strategic plans, sustainability programs, visioning projects, transit-oriented development plans, zoning documents, outreach programs, and 30 visualizations. Megan possesses the ability to think creatively and envision change while keeping projects grounded with achievable benchmarks and implementable policy goals. She excels at communicating complex information and policy ideas in a compelling and simple manner. As a designer, Megan has differentiated herself with her hand-drawing abilities as well as her technical skills. Her technical expertise includes GIS, 3D modeling, graphic design, and web design. She continues to pioneer ways new technology can Improve old processes from community outreach approaches to the web-publication of planning documents.

RELEVANT PROJECT EXPERIENCE
General Plan Update and EIR,
City of San Jacinto
General Plan Update and EIR,
City of La Veme
General Plan Update and EIR,
City of Lake Forest
General Plan Update and EIR,
City of Westminster*
General Plan Update and EIR
City of San Marcos
General Plan Update and EIR,
City of Redondo Beach*
City of Bellflower Sign Code Update
City of Bellflower
Irvine Neighborhood Plan
City of Irvine
California High Speed Rail: Palmdale
to Burbank Segment
City of Palmdale, City of Burbank*
West Carson Transit-Oriented
Development Specific Plan
City of West Carson •
Downtown Bellflower TransitOriented Development Specific Plan City of BellflowerSCAG 2016 RTP/SCS: Content
Authoring and Web Solution
Southam CA Association of
Governments*
Morena Corridor Specific Plan
City of San Diego*
De Anza Revitalization Plan
City of San Diego*
Long Beach Southeast Area (SEASP)
Specific Plan
City of Long Beach*
Stanton Plaza Specific Plan
Amendment and EIR Addendum
City of Stanton*
Airport Gateway Specific Plan
Inland Valley Development Agency*
Crafton Hills College Village Overiay
Zone
City of Yucaipa*
Livermore Downtown Visioning & Site
Planning
City of livermore*
The Highlands, Tesoro Del Valle
MasterPlan
Newport Pacific Land*
Tesoro Viejo Master Plan
Madera County*
Harmony Specific Plan
Lewis Companies, City of Highland*
SA VI Ranch Land Use and Mobility
VISion Plan
City of Yorba Linda*
LA County Parks Needs Assessment
Los Angeles County*
Measure A Parks Implementation
Los Angeles County*
• Project was completed by Ms. Thome while she was employed at another planning firm De Novo Planning Group
A l.~ud lh<' Pl::lnning, JlP!'I ign , and fi n\'lrannlPnl a l Fi r m ••••

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D. ORGANIZATIONAL CHART
De Novo will serve as the project lead and the team will be organized as shown in the organization chart below.

De Novo and our team members bring to the table key personnel with deep experience not only in Local Hazard Mitigation Plans. but also in the fields of city planning. environmental planning and environmental justice. climate planning. and GIS. If there are any proposed changes to key personnel during the term of the agreement that are outside of the our control or if the City requests such change, we will present a transition plan to the City.

I

CITY OF LAGUNA HILLS
De Novo Planning Group
Starla Borler .AJCP
Project Mana&er 1 Principal Plamer
Kelly Hickler".AJCP
Senior Planner
~------ --Rm __ ------~~ Ll ________ ~ __ G~Is ________ __J De Novo Planning Group

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E. REFERENCES
De Novo has been in operation for 13 years and has full-service offices in northern and southern California. The firm's principal-level staff have successfully completed over 350 projects consisting of local hazard mitigation plans. comprehensive general plans. specific plans. housing elements. environmental impact reports. negative declarations. initial studies. NEPA analyses. climate action plans. biological assessments. wetland delineations. and development projects throughout California. Below are references from three organizations in California for which similar projects have been completed by De Novo staff in the last five years.

Organization:

Contact Name:

Phone Number:

Description:

City of Rancho Santa Margarita
Wendy Starks
(949) 635-1807
Ms. Barker prepared the local hazard mitigation plan (LHMP) for Rancho Santa Margarita (while employed by another consulting firm). The process included facilitation of planning team meetings with city personnel and stakeholder agencies. as well as coordination with the project management team to ensure that hazards that could impact the community were adequately characterized and that mitigation actions were developed to reduce the effects of these hazards. The LHMP included an inventory of critical facilities. hazard profiles and prioritization of hazards. a risk assessment. and mitigation actions to reduce potential vulnerabilities in the future. The work program also included a comprehensive community outreach strategy that involved a community survey and focus meetings with a variety of community members. The community survey gauged the level of knowledge the community has about disaster issues. In addition. community members had the opportunity to provide input on the LHMP and provide input on the plan prior to issuance to the California Office of Emergency Services and Federal Emergency Management Agency. In 2020. this project was awarded an American Planning Association State of California Award of Excellence for Comprehensive Planning (Small Jurisdiction) and an American Council of Engineering Companies Commendation Award.

Organization: City of Culver City
Contact Name: Joe Susca
Phone Number: (310) 253-5636
Description:

Ms. Barker prepared the multi-jurisdictional hazard mitigation plan (MJHMP) for the City and the Culver City Unified School District (CCUSD) (while employed by another consulting firm). The goal of the MJHMP is to help reduce future loss of life and property resulting from disasters and to provide increased resiliency. allowing the City and CCUSD to return to -normal" sooner. with fewer impacts to people. facilities. and infrastructure.

The process included facilitation of steering committee meetings with City and CCUSD personnel and coordination with the project management team to ensure that natural hazards having the potential to impact the community are adequately characterized and mitigation actions developed to reduce the effects of the hazards. The MJHMP includes an inventory of City and CCUSD critical facilities. hazard profiles. prioritization of hazards. a risk assessment. and mitigation actions to reduce potential vulnerabilities in the future.

The work program included a comprehensive community outreach strategy that involved attendance at the annual Fiesta La Ballona to let the community know about the MJHMP. including the availability of a community survey and upcoming workshop. A community survey gauged the community's knowledge of natural disaster issues and De Novo Pla nning Group

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mitigation actions that would be supported. A community workshop/learning event provided an overview of the MJHMP. why it was needed. and what was required. Community members were able to offer input on the hazards identified by the steering committee and potential mitigation actions.

Organization: Municipal Water District of Orange County Contact Name: Karl Seckel
Phone Number: (714) 963-3058
Description:

Ms. Baker prepared the update to the Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) for the Municipal Water District of Orange County and 18 of its member agencies. which include cities and water/wastewater agencies (while employed by another consulting firm). The goal of the MJHMP is to help reduce future loss resulting from natural and man-made disasters and to provide increased resiliency to water and wastewater systems serving a majority of Orange County. The update process has included facilitation of five planning team meetings. comprised of representatives from each of the 19 agencies and coordination with the project management team to ensure the update adequately characterizes the hazards having the potential to impact Orange County and those specific to the communities. The update has included significant revisions to the Plan to create annexes for each jurisdiction to ensure jurisdiction-specific hazards. vulnerabilities. capabilities. and mitigation actions are identified. Community outreach efforts have included a community survey and d issemination of information via each agencies' website. social media. and notification systems.

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F. OVERVIEW AND APPROACH

UNDERSTANDING
De Novo Planning Group understands that the City of Laguna Hills is interested in preparing a Local Hazard Mitigation Plan (LHMP) that will be adopted by the Federal Emergency Management Agency (FEMA) and has received a $30.000 grant from the California Governor's Office of Emergency Services to prepare the LHMP. The City is also providing $10.000 of matching funds. for a total project budget of $40.000. The City seeks a qualified consultant to prepare the LHMP and see the process in its entiret y through public participation. approval by CALOES and adoption by FEMA. The LHMP will identify risks and vulnerabilities from natural disasters and develop long term strategies for protecting people and property from future hazardous events. FEMA approval of a City's LHMP establishes eligibility for participation in federal mitigation grant programs. Mitigation grant programs fund projects that lessen the impact of disasters.

The LHMP shall be updated for compliance with the following laws and requirements:
» The Disaster Mitigation Act of 2000 and Title 44 Code of Federal Regulations (CFR) §201.6. as outlined in FEMA's Local Mitigation Planning Handbook. published March 1. 2013. » FEMA's Local Mitigation Plan Review Guide. published on October 1. 2011. » Analysis of potential impacts and mitigation measures related to climate change for compliance with Senate Bill (SB) 379.

APPROACH
The following scope of work has been developed based on the City's RFP. identified budget. our current understanding of Laguna Hills' needs. and our experience in preparing FEMA-approved hazard mitigation plans .. We look forward to working with the City to further customize the work program as necessary.

Task A: Cather and analyze necessary data.

A key component of the LHMP will be early engagement of county. state. and federal agencies that have oversight of the update process. By engaging these entities early in the process. the De Novo team will ensure that the most up-to-date and relevant data and information are being used in hopes of reducing revisions and comments during final review of the LHMP.

Prior to the kick-off meeting. De Novo Planning Group will work with the City to identify and compile available data and resource documents pertinent to the LHMP. This is anticipated to include the City's General Plan and capital improvement projects. existing departmental budgets. the State Hazard Mitigation Plan. Municipal Water District of Orange County Urban Water Management Plan. County of Orange & Orange County Fire Authority Multi-Jurisdictional Plan. Orange County Regional Water and Wastewater Multi-Hazard Mitigation Plan. recent hazard mitigation plans of neighboring communities. and other relevant plans and information. Any recent disaster declarations and occurrences will also be identified. Using this initial background review. we will prepare a data needs list to review with staff at the kick-off meeting. Early discussion of these data sources will support plan development and subsequent tasks.

Deliverables:
,. Data needs list.

Task 8: Attend a kick-off meeting with staff and regularly scheduled working group meetings throughout the duration of the project.

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Kick-off Meeting
De Novo Planning Group will conduct a kick-off meeting with City staff to review the proposed scope of work. anticipated project schedule. communications protocol. and deliverables: discuss staff expectations: have an initial discussion of data needs and the community outreach approach: and identify participants for the working group. discussed below.

Working Croup Meetings
To effectively conduct a planning process that meets FEMA requirements. the City will need to create a Local Hazard Mitigation Planning Committee (HMPC). The HMPC will be an ongoing working group that is a major contributor to the process and a provider of information used to create the LHMP. The HMPC will guide the development of the Laguna Hills LHMP and ensure that the goals. objectives. and mitigation actions identified in the plan are consistent with the City's overall goals. as well as its resources. We will work with City staff to identify recommended stakeholders for the City to invite to participate in the process. Potential stakeholders to invite for participation will be confirmed during the kick-off meeting. but may include:
" Emergency operations staff and/or other representatives from local public agencies. the County. and school d istricts
» Representatives from local critical facilities. such as hospitals and utility companies » Appropriate state and federal representatives. such as staff from California Office of Em ergency Services (Cal OES) and FEMA
» Representatives from community groups and nonprofit organizations » Representatives from a cross section of the community, including residents. neighborhood leaders. and business owners
Based on our experience. we have found that four HMPC meetings are effective at discussing the information necessary to comply with FEMA requirements. De Novo will facilitate up to four meetings including preparation of agendas. summary notes. and action items. These meetings are anticipated to require two hours of participation time and are expected to cover the following topics:
» Meeting 1: Introduction. roles and responsibilities. d iscussion of plan goals/objectives. community outreach approach. identification of hazards of concern. prioritization of hazards of concern and identification of data/ information.
» Meeting 2: Review of hazards profiles and hazards mapping. and inventory of community assets. » Meeting 3: Review of risk assessment and loss estimations. and discussion of capabilities assessment. » Meeting 4: Identification and discussion of mitigation actions and action prioritization and plan maintenance.

We will provide all necessary materials needed to conduct the HMPC meetings. and City staff will be responsible for securing all meeting locations and coordinating with the HMPC. including formally inviting stakeholders.

Dellverables:
» Kick-off meeting with City staff including agenda, summary notes. and action items. » Four HMPC meetings including agendas. summary notes. and action items.

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Task C: Assist City with planning and executing community outreach both on-line, and in person focus groups.
16 Community engagement is a major and required component of the LHMP planning process. De Novo Planning Group will work with City staff to develop an outreach strategy that is responsive to the participation needs of the community. The outreach approach is anticipated to include on-line participation and in person focus group meetings, further detailed below.

On-line Participation
On-line participation will be a key strategy in development of the LHMP. providing a cost-effective means for reaching stakeholders and interested members of the public throughout the planning process. This task will consist of two components: 1) an on-line survey and 2) website and social media content.

1. On-line Survey
Working w ith the City, we will develop an online survey, compile survey results. and provide a detailed summary of input received. The survey will include multiple-choice questions, ranking/rating scales. arid open-ended questions. all specifically designed to inform the LHMP planning process. We will coordinate with the City to make the survey link available on the website. The City will be responsible for distributing and promoting the survey through its website. email lists. and/or social media.

2. Website and Social Media Content
We will assist the City in developing content about the LHMP that can be used on the City's website and social media accounts. The content will provide information about the planning process. draft documents. upcoming public hearings. and opportunities to provide input and ask questions. The City w ill be responsible for uploading the content to the website and sharing updates through social media.

In Person Focus Group Meetings
To supplement the work being done w ith the HMPC in Task 8 above. De Novo proposes two focused outreach meetings with the community. Rather than large-scale community meetings or open houses that can be resource intensive and have a low turnout. these focused outreach meetings can occur with targeted audiences and/or in conjunction with already scheduled community events. We will work with City staff to identify targeted audiences and community events that would be appropriate. We will also work with City staff to develop materials for the focused outreach meetings. We anticipate that each meeting would require two hours of participation time. If City staff facilitates additional meetings. it is assumed they will make available any printed materials. and provide feedback received from the community to De Novo for incorporation into the LHMP.

Deliverables:
, One online survey and summary of results
» Website/social media content
» Materials for focused outreach meetings
» De Novo attendance at two focused outreach meetings
Task 0: Perform a detailed citywide Risk Assessment to include hazard identification and profiles, vulnerability assessment. and capabilities assessment.

The analysis of risks is a comprehensive review of the potential impacts of hazards on assets in the City of Laguna Hills including people, the built environment. natural environment. and the economy. Results from the risk assessment will form the foundation for the subsequent identification of appropriate mitigation actions for reducing losses. We w ill conduct the risk assessment in a step-by-step manner. starting with development of hazard profiles. and De Novo Planning Group

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conclud ing with an analysis of vulnerabilities and capabi lities.

Hazard Identification and Profiles
17 Based on the HMPC's identification and ranking of hazards. we will prepare hazard profiles. which will include a discussion of the hazards of concern and identify the location and extent of past occurrences. the probability of future occurrences. and climate change considerations. An important consideration in the hazard profiles discussion is the impact associated with climate change. Preparation of the hazard profiles and risk assessment will include GIS mapping of relevant hazards (those that can be mapped) and analysis to determine areas of potential susceptibility within the City. This task will also identify critical facilities based on an approved list (by APNs) provided/updated by the City, which will also be used as part of the GIS analysis. to identify facilities most susceptible to hazards within the City.

Vulnerability Assessment
Hazard profiling exposes the unique characteristics of individual hazards and begins the process of determining ·who" and "what" is susceptible to a specific hazard within the City. Upon completion of the hazard profiles. we will prepare a vulnerability assessment. using the approved critical facilities list and hazard profiles prepared as part of previous task. The vulnerability assessment will consist of an analysis overlaying these two data sets and identifying the facilities that are vulnerable to the profiled hazards.

The vulnerability assessment will include the following. based on data availability:
» The types and numbers of critical facilities and infrastructure located w ithin Laguna Hills and within the identified hazard areas.
» An inventory of all repetitive flood loss structures. as defined by FEMA. if applicable. » Estimates of potential dollar losses from identified hazards. based upon content and structure replacement value provided by the City.
» Description of facilities and infrastructure anticipated for future development and their locations. if applicable.

The result of this analysis w ill be presented in tables identifying facilities/infrastructure and relevant hazards most likely to affect these facilities. Updated maps w ill correspond to this latest information. Upon completion. both the hazard profiles and vulnerability assessment will be presented to the HMPC for review and comment. capabilities Assessment
A capabilities assessment is a comprehensive review of all the various policies. plans. programs. and procedures that assist in hazard mitigation activities. Using a Capabilities Assessment Worksheet. we will work with the HMPC to identify Laguna Hills' hazard mitigation capabilities. Recommendations will be identified by the HMPC and further supplemented by City staff.

Deliverables:
» Draft hazard profiles (electronic)
» Draft hazards and asset maps (electronic)
» Draft vulnerability assessment (electronic)
» Draft capabilities assessment (electronic)
Task E: Develop Mitigation Strategy.

Drawing on the hazard identification. analysis. and assessment of vulnerability and capabilities in the community. the De Novo team will prepare a LHMP for the City of Laguna Hills to mitigate exposure to potential hazards. The team will engage the HMPC and City staff in development and review of goals. mitigation actions. and the draft LHMP.

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A comprehensive mitigation strategy analyzes a w ide range of actions from multiple forms of mitigation techniques. including structural projects (buyouts. elevations. retrofits. etc.). nonstructural projects (policies. land use regulations. floodplain management ordinances. etc.). natural systems protection projects (sediment/erosion control. stream corridor restoration. wetland restoration/preservation. conservation easements. etc.). and educational/awareness programs (real estate disclosures. websites with hazard information/maps. mailings to those in hazard-prone areas. etc.).

Develop/Confirm Mitigation Goals
Working with the HMPC. goals will be reviewed and updated, and/or new m itigation goals w ill be developed to ensure the goals adequately communicate desired end states and provide a foundation for meaningful hazard mitigation actions.

Develop/Confirm Mitigation Strategies and Actions
Existing mitigation actions (if any) will be reviewed with the HMPC to identify the status of these activities. From there. we will identify existing relevant and new actions that will contribute toward the mitigation goals identified by the HMPC.

Mitigation Action Prioritization and Matrix
De Novo w ill revise the m itigation actions based upon discussions and feedback from the HMPC. We will develop a process to prioritize identified mitigation actions. such as consideration of the following:
» Social acceptance of the m itigation action.
» Technical feasibil ity of the mitigation action.
» Administrative staffing. funding. and maintenance required for the mitigation action. » Political acceptability of the mitigation action.
" Legal authority to implement the m itigation action or other legal concerns. » Economic benefit of the mitigation action (including cost effectiveness). » Environmental impact of the mitigation action.

Mitigation strategy prioritization and implementation will be discussed with the HMPC. De Novo will work with the HMPC to identify the following information as part of the mitigation actions table:
» Responsible Department(s) - The agency/department which will be responsible for the action identified. » Potential Funding Source - Sources of future funding that can be used to implement the action. » Priority- General priority of the action (high. medium. low). based on team input. » Relative Cost- The relative cost to implement the action. based on cost categories determ ined by the HMPC.

Plan Maintenance
The plan maintenance process will be discussed with the HMPC. including how the City will monitor. evaluate. implement. and update the LHMP. De Novo will prepare a chapter that identifies LHMP maintenance and imple· mentation steps to ensure the LHMP is implemented and maintained over a five-year plan period. This chapter will describe the methods and schedule for monitoring. evaluation of. and updating of the LHMP. The chapter will also describe how the mitigation plan elements will be incorporated into other planning mechanisms. as well as how the public will continue to remain involved throughout the future planning process.

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» Capabilities assessment worksheet and results (electronic) » Prioritized m itigation actions list (electronic)
" Mitigation actions implementation worksheets (electronic) Task F: Prepare Public Review Draft.

Prior to preparing a public review draft. we will compile the information into an administrative draft version of the LHMP to be shared internally with City staff and the HMPC. Our approach of working clo~e y w ith the HMPC has shown to expedite the review process. since HMPC members have already seen each part of the LHMP by the time the administrative draft document is complete. and a majority of their comments have been addressed.

We w ill incorporate one consolidated set of City staff and HMPC comments/revisions on the administrative draft version of the LHMP and prepare the public review draft LHMP. The draft document will be made available to the public for any comment and feedback to be incorporated into the LHMP prior to submitting to Cal OES and FEMA for review. We anticipate a 30-day public review period with the LHMP made available on the City's website and up to two (2) hardcopies available at locations within the City.

Deliverables:
» Administrative Draft LHMP (electronic)
» Two (2) hardcopy Public Review Draft LHMP and one (1) electronic pdf and Word file » Presentation preparation and attendance at one (1) City Traffic Commission meeting » Presentation preparation and attendance at one (1) City Parks and Recreation meeting Task C: Prepare LHMP submittal for CaiOES/FEMA review.

We will compile all comments received on the public review draft LHMP for inclusion as an appendix item and revise the LHMP. as necessary. The LHMP will then be submitted to Cal OES for initial review; the De Novo team w ill address any comments/concerns from Cal OES before it is submitted to FEMA for formal review. We will also prepare the FEMA Hazard Mitigation Plan Review Tool that will accompany the Cal OES and FEMA submission.

Deliverables:
» Submittal of Draft LHMP to Cal OES and FEMA
» FEMA Hazard Mitigation Plan Review Tool
Task H: Obtain FEMA approval and LHMP adoption by FEMA.

If comments are provided by Cal OES and/or FEMA. requiring plan revisions. the De Novo team w ill revise the LHMP prior to adoption by Laguna Hills. In the past. De Novo team members have successfully completed plans that did not require revisions or required only m inor revisions by FEMA prior to adoption. which is our goal for Laguna Hills' LHMP. If revisions are necessary. we will work w ith FEMA to address them to ensure an ·approvable pending adoption· (APA) determination.

Deliverables:
» FEMA required revisions to LHMP. as necessary
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Task 1: Obtain City Council Adoption.

Once the LHMP has received an APA determination. the De Novo team will present the final LHMP to City Council for adoption. For FEMA to approve the LHMP. the City must formally adopt the LHMP within one calendar year of receipt of FEMA APA designation. After adoption. we will submit proof of adoption to FEMA for final adoption. via the City's resolution. One (1) final copy of the adopted LHMP will be transmitted to the City.

Deliverables:
» Presentation preparation and attendance at one (1) City Council meeting » One (1) hardcopy Final LHMP (color Plan with non-color appendices on CD) and one (1) electronic pdf and Word files
Task J: Prepare all monthly status reports required by CALCES.

De Novo has experience with several grant funded projects. Monthly status reports will be included with invoices identifying the tasks accomplished. deliverables submitted. anticipated tasks/progress for the next month. and any pending issues. Any modifications/updates to the project schedule based on progress meetings and activities will also be provided. Monthly invoices will include total contract amount: all costs (by task) incurred for the period (actual and percentage); all costs (by task) incurred to date (actual and percentage); and estimated completion percentage for each task.

Deliverables:
" Monthly Status Reports required by Cal OES
Task K: Project Closeout.

In this task. we will finalize all project activities and formally close the project. We will confirm all requirements have been met and that all deliverables have been delivered and accepted. We w ill send an email to City staff verifying project closeout.

Deliverables:
, Email verifying project closeout.

CITY STAFF RESPONSIBILITIES
The scope of work proposed anticipates the following assistance from City staff:
" Reservation of rooms/facilities for all project meetings and outreach activities on City properties/venues. " Organization of the HMPC (the De Novo team will assist in identification of potential members). >> Review of documents and deliverables submitted as part of the process. » Distribution of materials for HMPC and public review. » Distribution of materials for Traffic Commission, Parks and Recreation Commission. and City Council review.

PROJECT CONTROLS
De Novo's project management approach is designed to facilitate clear communication among all key parties and to resolve any issues of concern in a timely manner. Our management structure. which includes a dedicated Project Manager (Ms. Starla Barker. AICP}. will facilitate the integration of the various activities into one seamless process. While each task has its own set of deliverables and review cycles. the interdependency of all tasks must be recognized to develop a critical path that achieves an adoptable plan within the desired time frame. The Project Manager's role will be to coordinate the project directly with the City's Project Manager: facilitate HMPC meetings: present the project to the Traffic De Novo Planning Group

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Commission. Parks and Recreation Commission. and City Council: oversee the community outreach process: and be fully aware of day-to-day project events. The Project Manager will oversee the project team to ensure successful completion of each task. provide quality control/quality assurance, and ensure that the City's goals and expectations are being met. De Novo has a unique approach to ensure that each client's needs are met. and the City's project schedule would be a top-priority for our team. Our approach is designed to allow for regular interaction between City staff and the De Novo team. which allows for frequent information sharing among those involved in the project.

During peak periods of activity. De Novo will regularly update the City via their preferred method of communication.

This approach will assist in data exchange without loss of time or resources and will give City staff advance input on issues or questions that may arise. De Novo's scheduling systems allocate resources to meet all client due dates. regardless of their timing or the number of deadlines within a given period. Responsibility for planning and controlling a contract schedule lies with the Project Manager. who will use all of the following systems:
» Weekly workload management meetings:
» Long-range staffing projections:
» Resource scheduling (Word processing. graphics. editing, production): and » Critical path method and time line scheduling for tasks and milestones.

QUALITY ASSURANCE/QUALITY CONTROL (QA/QC)
Coordinating closely with our clients, De Novo's management team consistently ensures that our deliverables address regulatory requirements and are completed in a timely and professional manner. Our internal QA/QC process includes the review of all documents by a Principal Planner and Technical Editor. This review begins with the verification of the technical adequacy of the analysis. confirms that the document addresses the format and content requirements of the client. technical information is accurate. and that all components of the project are correct.

To best ensure the product's quality. senior staff not directly involved with the project then completes a subsequent review of the document.

In addition to internal checks. we will provide City staff with a review and comment on all deliverables prior to any release. This will help ensure there is no disconnect between our work and the needs of the City.

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C. INTEGRATION PLAN
De Novo's approach to assisting the City of Laguna Hills- and to all professional consulting services we provide throughout California- is to work in close cooperation with the City as a seamless extension of your own staff. Our team brings extensive experience. but we of course are cognizant of our role and the need to prepare an LHMP that is in line with the overall goals and policies of the community.

The De Novo team's unique experiences and seasoned staff provide a spectrum of perspectives. from plan development to plan review- which ultimately benefits our clients with sound consulting. De Novo's hazard mitigation planning efforts produce streamlined plans that are compliant with FEMA requirements and guidance, as well as serve as a framework for successful integration with other City planning efforts that lead to implementation.

Honoring the obligation to meet Cal OES and FEMA Hazard Mitigation Plan requirements and guidelines. the De Novo team understands the continued maintenance and resource burdens required to develop an LHMP. The De Novo team includes members who are experienced in reviewing. analyzing. and extracting pre-existing data/information. as well as introducing new streamlined and integrated planning processes to match current resources to reduce staff burdens now and in the future.

De Novo believes that effective leadership and project management is instrumental for project success. as it provides a framework to guide all participants toward common goals. enhances cost effectiveness. and reduces the risk of project budget overruns. Throughout the course of developing the LHMP. our team. led by Project Manager. Starla Barker. AICP. will proactively work with the City of Laguna Hills Project Manager to ensure that tasks are completed on time and on budget with the maximized use of resources.

Ms. Barker specializes in the management and preparation of Hazard Mitigation Plans. CEQA/NEPA environmental compliance documents (Initial Studies. Negative Declarations. Environmental Impact Reports. and Environmental Assessments). as well as General Plans. Specific Plans. and Community Plans. Utilizing her vast background and understanding of the interrelatedness of comprehensive planning. hazard mitigation. and environmental compliance. Ms.

Barker develops and integrates context sensitive m itigation strategies that contribute to and improve the resiliency and safety of communities throughout California.

De Novo Planning Group

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - City of Laguna Hil l s Local Hazard Mitigation Plan 23
H. COMPENSATION/PAYMENT SCHEDULE
Project Manapr
(Barker)
Senior Pl•nner
(Hiekler)
Assistant Planner
(Anderson)
GIS De Novo Subtotal Dlrec:tCosts
De Novo Planning Group reseNes the right to reallocate budget between various team members and between tasks, provided the overall project budget does not change.

Direct Costs are billed at no markup.

TOTALS
Printing
De Novo Planning Group

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 :

City of Laguna Hi ll s Local Hazard Mitigation Plan

SCHEDULE
Note: Completion of the project Will require approval by C.IOES/FEMA. At this time there b no clear under1ttnd1ng or guarantee on the timeline of their review. Our proposed schedule anticipates delivery of the Final LHMP based on a conservative assumption of approximately four months for CaiOES/FEMA plan review. However, thi• period can be shorter/longer depending on the plan review backlog at C.IOES/FEMA Region IX at the time of LHMP submittal. 24 De Novo Planning Group

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 :

City of Laguna Hi l ls Local Haza rd M itigati o n Plan I. CERTIFICATE OF INSURANCE
APPENDIX 2

CONSULTANT'S ACKNOWLEDGEMENT OF COMPLIANCE

WITH INSURANCE REQUIREMENTS FOR

AGREEMENT FOR CONSULTANT SERVICES
Consultant agrees, acknowledges and is fully aware of the insurance requirements as specified in Section 5. Insurance Requirements of the sample Agreement for Professional Services (Appendix 5) and accepts all conditions and requirements as contained therein.

Consultant: Amanda Tropiano
Name (Please Print or Type)
jG-)J~ Principal
By: Consultant's Signature & Title
Date: 7/22/21
25 A-2 De Nov o Plann i ng G r o u p

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - City o f Lag u na Hill s Local Hazard M itigation Plan
J. CERTIFICATION OF PROPOSAL
APPENDIX 3

CERTIFICATION OF PROPOSAL

TO THE CITY OF LAGUNA HILLS
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal (RFP) for development of a Hazard Mitigation Program. By signing the Certification of Proposal (Appendix 3) and submitting a proposal to the City in response to this Request for Proposals, the Proposer hereby represents and certifies that:
1) Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated , directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.
2) By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.
3) Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4) It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.
5) The proposal response includes all of the proposal response requirements listed in the Request for Proposal, dated June 29, 2021.
6) The proposal shall be valid for 120 days from July 29, 2021.

Name of Proposer: De Novo Planning Group
By: ' ~ (Authorized Signature)
Type Name: Amanda Tropiano
Title: Principal
Date: 7/22/21
26 A-3 D e Novo P la nn i ng Gro up

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - City of Laguna Hills Local Ha zard Mitigation P lan Al
APPENDIX 1: NON-COLLUSION AFFIDAVIT
APPENDIX 1

NON-COLLUSION AFFIDAVIT
The undersigned declares, states and certifies that:

1. This Proposal is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This Proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Laguna Hills or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Laguna Hills public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

I declare under penalty of perjury pursuant to the laws of the State of California and the United States that the foregoing facts are true and correct.

Exe~uted this 22 day of July , 2021 , at Tustin California. '
I
!r..----
\.) )
~
Signature of Authorized Representative
Amanda Tropiano Principal ------~----------------------- Name of Authorized Representative Title of Authorized Representative A-1 De N ovo P l a nn ing Group

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - De Novo Planning Group
A Land Use Planni ng, Design, and Enviro nmenta l Firm
••••

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Attachment: Attachment "A": Professional Services Agreement with De Novo Planning Group (3452 : Local Hazard Mitigation Plan - 1 1824682.1
AMENDMENT NO. 1

TO AGREEMENT FOR PROFESSIONAL SERVICES
De Novo Planning Group
(Local Hazard Mitigation Plan Consulting Services)
THIS FIRST AMENDMENT to the De Novo Planning Group Professional Services Agreement for Local Hazard Mitigation Plan Consulting Services (the "Amendment" or “Amendment No. 1”) is made and entered into to be effective the 12th day of March 2024, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "City"), and DE NOVO PLANNING GROUP, a California corporation, (hereinafter referred to as “Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as "Parties".

RECITALS
A. City and Consultant previously entered into that certain Professional Services Agreement for Local Hazard Mitigation Plan Consulting Services, which was made and entered into on August 24, 2021 (the “Agreement”), and which may be duly amended, in writing, from time to time by the Parties. Sections 1.8 (Additional Services), 2.4 (Changes in Scope), 3.4 (Term), and 10.3 (Entire Agreement) of the Agreement provide that the Agreement may be amended, additional services provided, and the term extended in writing at any time by mutual consent of the Parties. City does not have the personnel or the specialized technical expertise or training to perform the Work or Services contracted for under the Agreement.

B. More specifically, Sections 1.8 (Additional Services) and 2.4 (Changes in Scope) of the Agreement provide that the City shall have the right at any time during the term of the Agreement to order extra work or to make changes by adding to such Work and that at any time during the term of the Agreement the Parties may enter into a written amendment for the purpose of changing and/or providing for additional services to the Scope of Services set forth in Section

1.1 of the Agreement, including any additional professional fees.

C. As a result of recent changes made to the Federal Emergency Management Agency (FEMA) guidance and program requirements for local hazard mitigation plans, City has now determined that there is a need to: (i) amend the Proposal/Scope of Work set forth in Section 1.1 of the Agreement in order to provide for additional consultant services related to additional outreach and meetings, LHMP revisions, LHMP additional stakeholder and public review, LHMP resubmittal to CalOES, and project management, which additional work and services were not contemplated by the Parties or included in the original Proposal/Scope of Work set forth in Section

1.1 of the Agreement; (ii) extend the term of the Agreement; and, (iii) amend the Maximum Contract Amount set forth in Section 2.1 of the Agreement in order to provide for the additional work and services authorized by this Amendment No. 1, which additional work and services now creates the need to increase the Maximum Contract Amount by $18,910, from $40,000 to $58,910.

D. Unless amended by mutual written agreement of the Parties, the Agreement was scheduled to expire on August 23, 2023 by operation of its own terms; however, both Parties have

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been continuing to perform their respective rights, duties, and obligations under the Agreement and are continuing to mutually perform under the Agreement at this time in an effort to complete the Project. By way of correspondence from Consultant to City, dated February 13, 2024, a copy of which is attached hereto as Attachment "1", Consultant has requested that: (1) the term of the Agreement be extended until Project completion in order to allow for continued uninterrupted consultant services; (2) that Section 1.1 of the Agreement be amended in order to provide for additional consulting services necessitated by FEMA’s recently issued updated guidance and program requirements; and, (3) that Section 2.1 of the Agreement be amended in order to provide additional compensation for the additional work and services authorized by this Amendment No.1.

E. The Parties now desire to enter into this Amendment for the purpose of extending the term of the Agreement, modifying the Proposal/Scope of Work set forth in Section 1.1 of the Agreement to provide for additional work and services, as well as to increase the Maximum Contract Amount set forth in Section 2.1 of the Agreement by $18,910, from $40,000 to $58,910.

NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties agree as follows:

AGREEMENT

1. Amendment to Section 3.4, entitled “Term,” of the Agreement. Section 3.4 of the Agreement is hereby amended as follows:

The Parties understand and mutually agree that the term of the Agreement shall commence on August 24, 2021 and shall continue in full force and effect until the Project is completed to the reasonable satisfaction of the City.

2. Amendment to Section 1.1, entitled “Scope of Services,” of the Agreement: Section 1.1 of the Agreement is hereby amended as follows to provide for additional consulting services and work, which were not contemplated by the Parties or included in the original Proposal/Scope of Work at the time the Agreement was entered into:

The Scope of Services and Work set forth in Section 1.1 of the Agreement is hereby amended to also include the additional consulting services and work set forth in Consultant’s four-page proposal for additional services entitled, “Laguna Hills Local Hazard Mitigation Plan – Additional Work Request,” dated February 13, 2024, a copy of which is attached hereto as Attachment “1” to this Amendment No. 1 and is incorporated herein by reference and is hereby made a part of Exhibit “A” to the Agreement.

3. Amendment to Section 2.1, entitled "Maximum Contract Amount," of the Agreement.

Section 2.1 of the Agreement is hereby amended and restated in its entirety to read as follows:
“2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Consultant shall be compensated by City in accordance with the Schedule of Compensation/Fees, which is attached hereto as Exhibit "A" and is incorporated herein by reference, but not exceeding the total maximum contract amount of Fifty Eight

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Thousand Nine Hundred Ten Dollars ($58,910) (hereinafter referred to as the “Maximum Contract Amount”), except as may be provided pursuant to Section 1.8 above. The method of compensation shall be as set forth in Exhibit “A”. Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation/Fees. The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.”

4. Full Force and Effect. This Amendment is supplemental to the Agreement and is by reference made part of said Agreement. All of the terms, conditions, and provisions, thereof, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment No. 1 and any provisions of the Agreement, the provisions of this Amendment shall in all respects govern and control.

5. Recitals. The above-referenced Recitals are hereby incorporated into this Amendment as though fully set forth herein and are made part of the Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

6. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Amendment is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Amendment on behalf of the Party for which he/she is signing, (iii) by so executing this Amendment, the Party for which he/she is signing is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]

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IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment to the Agreement as of the date first written above.
"CITY"
CITY OF LAGUNA HILLS, a California
municipal corporation
By: ______________________________________

DAVE WHEELER,
Mayor
ATTEST:

By:________________________________
JENNIFER LEE, C.M.C./ C.P.M.C.

City Clerk
APPROVED AS TO FORM:

By:________________________________
GREGORY E. SIMONIAN,
City Attorney
"CONSULTANT"
DE NOVO PLANNING GROUP, a California
corporation
By:

Name: BEN RITCHIE,
Its: President
By:

Name: BETH THOMPSON,
Its: Secretary

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Attachment: Attachment "B": Amendment No. 1 to Professional Services Agreement (3452 : Local Hazard Mitigation Plan - Amendment No. 1) 5 1824682.1
ATTACHMENT NO. 1

DE NOVO PLANNING GROUP PROPOSAL

CONSULTANT'S PROPOSAL FOR ADDITIONAL SERVICES,

TERM EXTENSION, AND

AMENDMENT TO MAXIMUM CONTRACT AMOUNT

REGARDING,

LAGUNA HILLS LOCAL HAZARD MITIGATION PLAN

ADDITIONAL WORK REQUEST
DATED: February 13, 2024

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Attachment: Attachment "B": Amendment No. 1 to Professional Services Agreement (3452 : Local Hazard Mitigation Plan - Amendment No. 1) D e N o v o P l a n n i n g G r o u p
A L a n d U s e P l a n n i n g , D e s i g n , a n d E n v i r o n m e n t a l F i r m

D E N O V O P L A N N I N G G R O U P
sm c m u r tr y @d e n o v o p l a n n in g . c o m | TE L 916 5 8 0 9818 180 E M a i n S tr e e t, S u i te 1 0 8 | T u s t in , C A 9 2 7 8 0 February 13, 2024
City of Laguna Hills
Attn: Joe Ames, P.E., T.E., Public Works Director/City Engineer 24035 El Toro Road
Laguna Hills, CA 92653
Via email: [email protected]
SUBJECT: Laguna Hills Local Hazard Mitigation Plan – Additional Work Request #2 Dear Mr. Ames,
De Novo Planning Group (De Novo) is contracted with the City of Laguna Hills to prepare a Local Hazard Mitigation Plan (LHMP) in accordance with the Scope of Work dated July 29, 2021. Subsequent to approval of the proposal and completion of a majority of the work program, the Federal Emergency Management Agency (FEMA) issued updated guidance and requirements relative to the LHMP. De Novo has been coordinating with Cal OES to clarify the requirements and approach to revise the Draft LHMP to comply with the updated guidance. Through this process, it has been determined that additional efforts, outside of the currently approved work program, will be required. The following Scope of Work has been prepared to achieve compliance with the updated guidance. Although De Novo anticipates successful completion pursuant to Cal OES and FEMA requirements, it is noted that the change in guidance has resulted in some unknowns associated with the review, interpretation of the guidance, and comments received from Cal OES, and as a result, there is the potential that additional review by Cal OES may result in additional work efforts not captured herein.

SCOPE OF WORK
TASK 1: ADDITIONAL OUTREACH AND MEETINGS
A primary component and requirement of the updated guidance is providing an opportunity for involvement by stakeholders, to include local and regional agencies involved in hazard mitigation activities; agencies that have the authority to regulate development; neighboring communities; representatives of businesses, academia, and other private organizations; and representatives of nonprofit organizations and involvement by the public/community with specific focus on underserved communities and vulnerable populations. While representatives from some of these stakeholder categories participated as part of the Planning Team, additional outreach to other groups and the public will be needed. De Novo will work with City staff to identify participants/potential representatives for each of the stakeholder categories and opportunities to reach underserved communities and vulnerable populations. Once identified, De Novo will prepare a plan for outreach, anticipated to involve focused meetings and discussion. Where possible and relevant, meetings with stakeholders will occur either as part of a regularly scheduled meeting or an organized focus group meeting; it is assumed that smaller

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Attachment: Attachment "B": Amendment No. 1 to Professional Services Agreement (3452 : Local Hazard Mitigation Plan - Amendment No. 1) M r . J o e Ames
F e b r u a r y 1 3 , 2 0 2 4
focused discussions/meetings with underserved communities and vulnerable populations will be necessary and will require translation services. We have provided a maximum number of hours for outreach efforts.

TASK 2: LHMP REVISIONS
The LHMP Planning Process will be revised to document the outreach conducted as part of Task 1, including how, when, and who was contacted for participation. Information, input and feedback from Task 1 will inform additional revisions to the LHMP, including the risk assessment and mitigation strategy. The Risk Assessment section will be updated with information/input received specific to the hazards, events and damages, and how socially vulnerable populations within Laguna Hills may be affected by the hazards. Additional mapping may also be required. The mitigation actions will be reviewed in the context of the new information and feedback received and additions and revisions will be coordinated with the City. The updated LHMP will be provided to the City for review and comment.

De Novo will incorporate revisions and prepare a revised LHMP.

TASK 3: LHMP STAKEHOLDER AND PUBLIC REVIEW
Upon completion of the revised LHMP, De Novo will make the Draft LHMP available to participants of Task 1 for focused review to ensure information provided was adequately captured, conveyed, and addressed within the LHMP. We also recommend making the plan available on the City’s website and advertising its availability for additional review and comment by the larger community through social media. Additional comments or input will be documented and incorporated by De Novo, as appropriate, into the LHMP.

TASK 4: LHMP RESUBMITTAL TO CAL OES
De Novo will finalize the LHMP and update the FEMA Hazard Mitigation Plan Review Tool for resubmittal to Cal OES. If additional comments are received from Cal OES, De Novo will coordinate directly with the Cal OES reviewer to discuss the comments and a path forward for successful compliance. De Novo will revise the LHMP for resubmittal to Cal OES. For purposes of this scope of work, a maximum number of hours have been assumed to review and address additional comments by Cal OES.

Our current work program includes remaining funding to address comments from FEMA, City Council hearing attendance, and project closeout. Additional funding is not requested for these tasks.

TASK 5: PROJECT MANAGEMENT
The work program has extended beyond the original anticipated schedule. Additional funding for project management for the remaining work program is requested.

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F e b r u a r y 1 3 , 2 0 2 4
The additional fee requested is $18,910, as documented in the budget spreadsheet that follows. If acceptable, please provide written authorization. Should you have any questions or need anything else, please contact me at (949) 396-8193.

Sincerely,

DE NOVO PLANNING GROUP
Starla Barker, AICP, Principal Planner

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Attachment: Attachment "B": Amendment No. 1 to Professional Services Agreement (3452 : Local Hazard Mitigation Plan - Amendment No. 1) Laguna Hills Local Hazard Mitigation Plan
Direct Costs
Hours $125 Hours $115 Hours $85 Hours $75 Hours Fee
Task 1: Additional Outreach and Meetings 16 $2,000 16 $1,840 16 $1,360 8 $600 56 $5,800 $1,500 $7,300 Task 2: LHMP Revisions 12 $1,500 16 $1,840 24 $2,040 8 $600 60 $5,980 $5,980 Task 3: LHMP Additional Stakeholder and Public Review 2 $250 $0 8 $680 $0 10 $930 $930 Task 4: LHMP Resubmittal to Cal OES 8 $1,000 12 $1,380 12 $1,020 4 $300 36 $3,700 $3,700 Task 5: Project Management 8 $1,000 $0 $0 $0 8 $1,000 $1,000 Subtotals 46 $ 5,750 44 $ 5,060 60 $ 5,100 20 $ 1,500 170 $ 17,410 $ 1,500 $18,910 TOTAL FEE (NOT-TO-EXCEED BY TASK AND TOTAL BUDGET) $18,910 De Novo Planning Group reserves the right to reallocate budget between various team members and between tasks, provided the overall project budget does not change.

Direct Costs are billed at no markup.

As an option, De Novo can prepare materials for outreach and staff can facilitate targeted outreach, resulting in a reduction in fee.

TOTALS
Senior Planner De Novo Subtotal
Printing and
Translation TASK
Project Manager
TOTALS
Assistant Planner GIS

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Attachment: Attachment "B": Amendment No. 1 to Professional Services Agreement (3452 : Local Hazard City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE:

TO:

FROM:

ISSUE:

March 12, 2024
Mayor and Council Members
Joe Ames, P.E., T.E.

Public Works Director/City Engineer
Reserve Study for the Laguna Hills Civic Center
RECOMMENDATION: That the City Council receive and file the report.

SUMMARY:

During the March 14, 2023, special meeting, City staff presented a report on the Civic Center to the City Council, which resulted in the authorization to transfer $850,000 in General Fund Reserves to CIP No. 505, Civic Center Improvements, for future capital improvements and to transfer $100,000 in General Fund Reserves to the Civic Center Enterprise Fund to maintain the operating account. During the special meeting, City Council also directed City staff to prepare reserve studies for the Civic Center and the Community Center to gauge the annual funding amount the City should be setting aside for future capital improvement project expenses. Both studies have been prepared. This agenda report summarizes the Civic Center reserve study and makes recommendations concerning the Civic Center.

BACKGROUND:

The Civic Center is operated as an “enterprise fund” of the City, which is budged and tracked separately from the City’s operating budget. The Civic Center’s day to day operations are managed by Essex Realty Management, Inc. (“Essex”). Essex procures service providers for operations and maintenance, and also handles all tenant relations services including collecting rent, responding to calls for maintenance, and negotiating lease agreements. As such, Essex commissioned the attached reserve study from Advanced Reserve Solutions, Inc. located in Laguna Hills, which last prepared a similar

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report for the City in 2007.

During the March 14, 2023, special meeting, City staff presented a report indicating the Civic Center has been operating at a net loss for many years. While the Civic Center was initially profitable in its early years, it has not been substantially profitable since 2011 when capital improvement costs are included in the fiscal analysis.

Between July 1, 2003, and June 30, 2023, the Civic Center has had a net loss after capital improvement expenses of $1,250,000 over a twenty (20) year period. According to past financial statements provided by Essex, since 2004, the City has transferred a total of $2,344,798 into the Civic Center enterprise fund. This amount excludes the recent transfer of $129,125 into the Civic Center enterprise fund, approved at the February 13, 2024, City Council meeting. The $2,344,798 paid into the Civic Center enterprise fund averages to $117,240 per year over the past 20 years.

Current City staff believes the Civic Center has not been profitable for many reasons including:
• Market rate office rates have not changed appreciably since 2008. The Civic Center’s average lease rate in 2007 was $2.35 SFM, which is about the same as it is today. This is largely attributable to the 2009 recession. • Operating costs have increased faster than anticipated due to maintenance, utilities, and labor, which have typically increased faster than inflation. • Capital improvement costs for replacements have generally been underestimated for each adopted budget.

The newly commissioned reserve study included with this agenda report proposes short-term and long-term significant capital improvement projects, some of which may be deferred at the discretion of the City.

According to the reserve study, significant short-term projected upcoming estimated expenses include:
2024: Termite Tenting: $107,500
2025: Carpeting (common areas and City offices): $290,514 2025: Wallpaper (common areas and City offices): $146,392

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2025: Painting – Exterior: $95,687
2025: Painting – Interior: $139,823
2026: Roofing: $586,677
2026: HVAC: $236,051
The reserve study recommends approximate annual funding that various between $420,000 and $850,000 per year.

However, the reserve study was written by a consultant that traditionally writes these reports for homeowner associations. Homeowner associations have a legal and fiduciary duty to maintain reserve levels at least 70% of the reserve study’s component replacement costs (based on the current replacement cost, age, and useful life remaining). The ideal goal for a homeowner association is 100%. Therefore, this report recommends funding that will eventually result in reserves at or near 100% of the current cost of replacement of known reserve components.

This reserve goal for homeowner associations does not apply and is impracticable for municipalities. Municipalities traditionally have access to other sources of funding, which may include State and Federal grants. If homeowner association recommended reserve methodology were used, there would be very few cities that would have reserves sufficient to meet those standards.

Therefore, City staff developed an alternative “level payment” funding table which indicates the City should expect to spend an average of approximately $425,000 per year on capital improvement projects at the Civic Center over the next 30 years.

Over the past few years, the Civic Center has generated near zero net revenue based on ordinary rental income and operating expenses, plus a small amount for smaller capital improvement projects. City staff has no expectation this will change significantly other than the anticipated rent from the development and rental of Suite 205, which is projected to garner $60,000 per year in rental income. Otherwise, rents are projected to increase 3% per year, while expenses are likely to increase faster than 3%.

Consequently, using this simplistic budgeting approach, City staff assumes rental income will be almost or fully offset by operational expenses, excluding any capital improvement expenses.

Based on this assumption, the future annual cost to the City for owning the Civic Center

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will approximately equate to the projected capital improvement expenses estimated at $425,000 per year for the next 30 years.

While the Civic Center may never be profitable, there are still benefits to owning the Civic Center which include “free” rent. City office space is “free” because the City does not pay rent for the 21,033 square feet it occupies in the Civic Center. Therefore, it could be interpreted that the City’s average annual contributions over the past 20 years, and the anticipated capital improvement expenses over the next 30 years, would otherwise be spent on rent in another building.

As a point of comparison, this calculation can be used to compare the cost of owning the Civic Center versus renting equivalent space elsewhere:

Cost to City for occupying the current office space at the Civic Center:
• $425,000 / 21,033 square feet = $20.21 SFY or $1.68 SFM Alternative cost for the City to occupy rented office space elsewhere:
• Current market rates are approximately $2.35 SFM.

Therefore, the City is still saving money by owning and operating the Civic Center and City staff recommends continued investment in the Civic Center.

During future budgets, City staff recommends allocating approximately $425,000 per year in the City’s budget to address future capital improvements at the Civic Center.

FISCAL IMPACT:

The results of the reserve study and City's staff's alternative funding table indicate that the City should be budgeting approximately $425,000 per year to fund future capital improvement projects at the Laguna Hills Civic Center.

ATTACHMENTS:
• Directed Cash Flow Chart
• Civic Center Reserve Study

4.7 Packet Pg. 102
Fully
Fiscal Member Interest Ending Funded Beginning Balance Member Contribution Expenses Ending Balance Beginning Balance Member Contribution Expenses Ending Balance Year Contribution Contribution Expenses Balance Balance 2024 $850,000 $7,755 $132,500 $725,255 $4,270,576 17% $ - $ 800,000.00 $ 132,500.00 $ 667,500.00 $ - $ 425,000.00 $ 132,500.00 $ 292,500.00 2025 $850,000 $12,296 $708,465 $879,087 $3,918,963 22% $ 667,500.00 $ 800,000.00 $ 708,465.00 $ 759,035.00 $ 292,500.00 $ 425,000.00 $ 708,465.00 $ 9,035.00 2026 $850,000 $13,500 $822,728 $919,858 $3,440,131 27% $ 759,035.00 $ 800,000.00 $ 822,728.00 $ 736,307.00 $ 9,035.00 $ 425,000.00 $ 822,728.00 $ (388,693.00) 2027 $450,000 $33,304 $30,050 $1,373,112 $3,796,387 36% $ 736,307.00 $ 525,000.00 $ 30,050.00 $ 1,231,257.00 $ (388,693.00) $ 425,000.00 $ 30,050.00 $ 6,257.00 2028 $463,500 $47,335 $28,138 $1,855,809 $4,173,908 44% $ 1,231,257.00 $ 525,000.00 $ 28,138.00 $ 1,728,119.00 $ 6,257.00 $ 425,000.00 $ 28,138.00 $ 403,119.00 2029 $477,405 $63,066 $0 $2,396,280 $4,601,409 52% $ 1,728,119.00 $ 525,000.00 $ - $ 2,253,119.00 $ 403,119.00 $ 425,000.00 $ - $ 828,119.00 2030 $491,727 $79,703 $0 $2,967,710 $5,050,805 59% $ 2,253,119.00 $ 525,000.00 $ - $ 2,778,119.00 $ 828,119.00 $ 425,000.00 $ - $ 1,253,119.00 2031 $506,479 $97,288 $0 $3,571,477 $5,523,022 65% $ 2,778,119.00 $ 525,000.00 $ - $ 3,303,119.00 $ 1,253,119.00 $ 425,000.00 $ - $ 1,678,119.00 2032 $521,673 $108,721 $234,809 $3,967,063 $5,769,919 69% $ 3,303,119.00 $ 525,000.00 $ 234,809.00 $ 3,593,310.00 $ 1,678,119.00 $ 425,000.00 $ 234,809.00 $ 1,868,310.00 2033 $537,324 $125,136 $97,858 $4,531,665 $6,173,966 73% $ 3,593,310.00 $ 525,000.00 $ 97,858.00 $ 4,020,452.00 $ 1,868,310.00 $ 425,000.00 $ 97,858.00 $ 2,195,452.00 2034 $553,443 $19,670 $4,137,243 $967,535 $2,318,589 42% $ 4,020,452.00 $ 525,000.00 $ 4,137,243.00 $ 408,209.00 $ 2,195,452.00 $ 425,000.00 $ 4,137,243.00 $ (1,516,791.00) 2035 $420,000 $12,004 $764,342 $635,197 $1,937,399 33% $ 408,209.00 $ 525,000.00 $ 764,342.00 $ 168,867.00 $ (1,516,791.00) $ 425,000.00 $ 764,342.00 $ (1,856,133.00) 2036 $432,600 $24,234 $35,644 $1,056,387 $2,328,654 45% $ 168,867.00 $ 300,000.00 $ 35,644.00 $ 433,223.00 $ (1,856,133.00) $ 425,000.00 $ 35,644.00 $ (1,466,777.00) 2037 $445,578 $38,309 $0 $1,540,274 $2,780,590 55% $ 433,223.00 $ 300,000.00 $ - $ 733,223.00 $ (1,466,777.00) $ 425,000.00 $ - $ (1,041,777.00) 2038 $458,945 $53,212 $0 $2,052,432 $3,257,546 63% $ 733,223.00 $ 300,000.00 $ - $ 1,033,223.00 $ (1,041,777.00) $ 425,000.00 $ - $ (616,777.00) 2039 $472,714 $60,751 $270,572 $2,315,324 $3,473,567 67% $ 1,033,223.00 $ 300,000.00 $ 270,572.00 $ 1,062,651.00 $ (616,777.00) $ 425,000.00 $ 270,572.00 $ (462,349.00) 2040 $486,895 $75,954 $40,118 $2,838,055 $3,952,718 72% $ 1,062,651.00 $ 300,000.00 $ 40,118.00 $ 1,322,533.00 $ (462,349.00) $ 425,000.00 $ 40,118.00 $ (77,467.00) 2041 $501,502 $93,276 $0 $3,432,833 $4,501,329 76% $ 1,322,533.00 $ 300,000.00 $ - $ 1,622,533.00 $ (77,467.00) $ 425,000.00 $ - $ 347,533.00 2042 $516,547 $100,054 $378,791 $3,670,642 $4,677,440 78% $ 1,622,533.00 $ 300,000.00 $ 378,791.00 $ 1,543,742.00 $ 347,533.00 $ 425,000.00 $ 378,791.00 $ 393,742.00 2043 $532,043 $111,023 $263,026 $4,050,683 $4,994,761 81% $ 1,543,742.00 $ 300,000.00 $ 263,026.00 $ 1,580,716.00 $ 393,742.00 $ 425,000.00 $ 263,026.00 $ 555,716.00 2044 $548,005 $107,292 $773,016 $3,932,963 $4,794,236 82% $ 1,580,716.00 $ 300,000.00 $ 773,016.00 $ 1,107,700.00 $ 555,716.00 $ 425,000.00 $ 773,016.00 $ 207,700.00 2045 $564,445 $88,532 $1,279,566 $3,306,374 $4,064,386 81% $ 1,107,700.00 $ 300,000.00 $ 1,279,566.00 $ 128,134.00 $ 207,700.00 $ 425,000.00 $ 1,279,566.00 $ (646,866.00) 2046 $581,378 $98,568 $330,719 $3,655,601 $4,333,787 84% $ 128,134.00 $ 300,000.00 $ 330,719.00 $ 97,415.00 $ (646,866.00) $ 425,000.00 $ 330,719.00 $ (552,585.00) 2047 $598,820 $117,841 $54,274 $4,317,987 $4,919,501 88% $ 97,415.00 $ 150,000.00 $ 54,274.00 $ 193,141.00 $ (552,585.00) $ 425,000.00 $ 54,274.00 $ (181,859.00) 2048 $616,784 $138,342 $50,820 $5,022,293 $5,541,849 91% $ 193,141.00 $ 150,000.00 $ 50,820.00 $ 292,321.00 $ (181,859.00) $ 425,000.00 $ 50,820.00 $ 192,321.00 2049 $635,288 $161,566 $0 $5,819,147 $6,252,643 93% $ 292,321.00 $ 150,000.00 $ - $ 442,321.00 $ 192,321.00 $ 425,000.00 $ - $ 617,321.00 2050 $654,346 $186,068 $0 $6,659,561 $7,001,097 95% $ 442,321.00 $ 150,000.00 $ - $ 592,321.00 $ 617,321.00 $ 425,000.00 $ - $ 1,042,321.00 2051 $673,977 $211,902 $0 $7,545,440 $7,788,830 97% $ 592,321.00 $ 150,000.00 $ - $ 742,321.00 $ 1,042,321.00 $ 425,000.00 $ - $ 1,467,321.00 2052 $694,196 $237,387 $57,198 $8,419,825 $8,556,845 98% $ 742,321.00 $ 150,000.00 $ 57,198.00 $ 835,123.00 $ 1,467,321.00 $ 425,000.00 $ 57,198.00 $ 1,835,123.00 2053 $715,022 $260,635 $176,742 $9,218,739 $9,238,927 100% $ 835,123.00 $ 150,000.00 $ 176,742.00 $ 808,381.00 $ 1,835,123.00 $ 425,000.00 $ 176,742.00 $ 2,083,381.00 Average Over/Underfunded Per Year $ 1,207,281.17 Average Over/Underfunded Per Year $ 282,281.17 Laguna Hills Civic Center
Projections
Directed Cash Flow Method - SUGGESTED RESERVE ANALYSIS PAYMENTS Beginning Percent
Balance Funded
$0
$725,255
$879,087
$919,858
$1,373,112
$1,855,809
$2,396,280
$2,967,710
$3,571,477
$3,967,063
$4,531,665
$967,535
$635,197
$1,056,387
$1,540,274
$2,052,432
$2,315,324
$2,838,055
$3,432,833
$3,670,642
OPTION 1: GRADUALLY DECREASING PAYMENT MEMBER

CONTRIBUTIONS
OPTION 2: LEVEL PAYMENT MEMBER CONTRIBUTIONS
$5,022,293
$5,819,147
$6,659,561
$7,545,440
$8,419,825
$4,050,683
$3,932,963
$3,306,374
$3,655,601
$4,317,987

4.7.a
Packet Pg. 103
Attachment: Directed Cash Flow Chart (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Laguna Hills, California
Version 1
November 10, 2023
Advanced Reserve Solutions, Inc.
23201 Mill Creek Drive, Suite 210
Laguna Hills, California 92653
Phone (949) 474-9800

RESERVE ANALYSIS REPORT
arsinc.com
© 1997 - 2023
Advanced Reserve Solutions, Inc.

All Rights Reserved.

4.7.b
Packet Pg. 104 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Table Of Contents
Page
Preface i
Executive Summary 1
Disclosure Statement 2
Photo Library 3
Cross-Tabular Summary 11
Calculation of Percent Funded 17
Management Summary 19
Management Charts 21
Annual Expenditures 23
Projections 26
Projection Charts 27
Component Detail 29
Component Detail Index 75

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Packet Pg. 105 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 106 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 107 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 108 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 109 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 110 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 111 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 112 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 113 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 114 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 115 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 116 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 117 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 118 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) Laguna Hills Civic Center
Preface

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Packet Pg. 119 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 1 Laguna Hills Civic Center
Executive Summary
Directed Cash Flow Method
Account Number 12692(A)
Version Number 1
Analysis Date 11/10/2023
Fiscal Year 1/1/2024 to 12/31/2024
Number of facility 1
Client Information Global Parameters
Inflation Rate 3.00%
Annual Contribution Increase 3.00%
Investment Rate 3.00%
Taxes on Investments 0.00%
Contingency 3.00%
$850,000 $70,833.33
Total Contribution $857,755 $71,479.61
Interest Contribution $7,755 $646.28
$70,833.33
$646.28
$71,479.61
Member Contribution
Funding for the 2024 Fiscal Year
Per facility
The Laguna Hills Civic Center consists of a 55,881 sq. ft. building on approximately 4 acres of land that was purchased by the City of Laguna Hills in 2002 for $6.2 million. In 2004, the building underwent an addition and extensive renovation of the interior and exterior. The City of Laguna Hills currently occupies approximately 21,033 sq. ft. of space with an additional 34,848 sq. ft. of leasable area.

Many of the building's components were replaced during the renovation in 2004. For budgeting purposes, we have used the actual placed-in-service dates for aging the components wherever available. For components where the actual placed-in-service dates were not available to us, we have estimated the placed-in-service dates based on the condition of the components during our site visits.

At the request of the client, we have included only those reserve components with a replacement cost of $20,000 or greater in this analysis.

ARS site visits conducted: October 26, 2023 and November 7, 2007 Community Profile
Annual Monthly Per Month
Adequacy of Reserves as of January 1, 2024
Anticipated Reserve Balance $0.00
Fully Funded Reserve Balance $4,047,055.57
Percent Funded 0.00%

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Packet Pg. 120 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 2 Laguna Hills Civic Center
Preparer's Disclosure Statement
In July 1998, Steve Jackson was awarded the Reserve Specialist (RS) designation from Community Associations Institute (CAI). Mr. Jackson was the seventh person in the United States to receive this professional designation.

The RS designation was developed by CAI for professional reserve analysts who wish to confirm to their peers and/or clients that they have demonstrated a basic level of competency within the industry. The RS designation is awarded to reserve analysts who are dedicated to the highest standards of professionalism and reserve analysis preparation.

Consultant certifies that:
1) Consultant has no other involvement with client which could result in actual or perceived conflicts of interest. 2) Consultant made site visit of project on October 26, 2023. Consultant made a prior site visit on November 7, 2007.

Component inventories were developed by actual field inventory, representative sampling, take-offs of scaled plans, provided by the client's previous reserve analysis prepared by another firm or provided by the client.

Component conditional assessments were developed by actual field observation and representative sampling. 3) Financial assumptions used in this analysis are listed on the Executive Summary and further explained in the Preface of this report.
4) Consultant is a Reserve Specialist (RS) designee.
5) There are no material issues known to consultant at this time which would cause a distortion of the client's situation.

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Packet Pg. 121 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 3 Laguna Hills Civic Center
Photo Library
Entry Monument Park Bench & Trellis
Building Entry with Fountain Parking Lot

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Packet Pg. 122 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 4 Laguna Hills Civic Center
Photo Library
Lobby Lobby
Council Chamber Council Chamber

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Packet Pg. 123 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 5 Laguna Hills Civic Center
Photo Library
Restroom Restroom
Restroom Restroom

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Packet Pg. 124 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 6 Laguna Hills Civic Center
Photo Library
Cooling Tower Emergency Diesel Generator
Package Unit on Roof Package Unit on Roof

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Packet Pg. 125 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 7 Laguna Hills Civic Center
Photo Library
Boiler Fire Control Panel
Pumps (Cooling Tower) Elevator Hydraulic Pumps

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Packet Pg. 126 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 8 Laguna Hills Civic Center
Photo Library
Flat Roof Flat Roof
Tile Roof Tile Roof

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Packet Pg. 127 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 9 Laguna Hills Civic Center
Photo Library
Building Exterior Building Exterior
Building Exterior Building Exterior

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Packet Pg. 128 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 10 Laguna Hills Civic Center
Photo Library
Common Hallway Common Hallway
Common Hallway Common Hallway

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Packet Pg. 129 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 11 Cross-Tabular Summary
Laguna Hills Civic Center
Directed Cash Flow Method; Sorted by Category
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
BEGINNING RESERVE BALANCE $0 $725,255 $879,087 $919,858 $1,373,112 $1,855,809 $2,396,280 $2,967,710 $3,571,477 $3,967,063 Member Contribution $850,000 $850,000 $850,000 $450,000 $463,500 $477,405 $491,727 $506,479 $521,673 $537,324 Interest Contribution $7,755 $12,296 $13,500 $33,304 $47,335 $63,066 $79,703 $97,288 $108,721 $125,136 Expenditures (detailed below) $132,500 $708,465 $822,728 $30,050 $28,138 $0 $0 $0 $234,809 $97,858 ENDING RESERVE BALANCE $725,255 $879,087 $919,858 $1,373,112 $1,855,809 $2,396,280 $2,967,710 $3,571,477 $3,967,063 $4,531,665 Concrete - Mastic, Unfunded
Concrete - Replacement
Streets - Asphalt, Overlay/Major Rehab $203,139
Streets - Asphalt, Repair/Seal & Stripe $25,000 $28,138 $31,669 Roofs - Built Up $183,111
Roofs - Tile $403,566
Painting - Exterior $95,687
Painting - Interior $139,823
Fencing - Metal
Walls - Masonry
Lighting - Exterior, Building
Lighting - Exterior, Grounds
Lighting - Interior
Building Interior - Ceiling Panels
Building Interior - Council Chamber, Desks
Building Interior - Floor, Carpet $290,514
Building Interior - Floor, Stairwells
Building Interior - Floor, Tile
Building Interior - Restrooms, City Suites
Building Interior - Restrooms, Common (Floor 1)
Building Interior - Restrooms, Common (Floor 2)
Building Interior - Restrooms, Common (Floor 3)
Building Interior - Room Partition
Building Interior - Wallpaper $146,392
Plumbing - Repipe, Fresh Water Lines

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Packet Pg. 130 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 12 Cross-Tabular Summary
Laguna Hills Civic Center
Directed Cash Flow Method; Sorted by Category
2034 2035 2036 2037 2038 2039 2040 2041 2042 2043
BEGINNING RESERVE BALANCE $4,531,665 $967,535 $635,197 $1,056,387 $1,540,274 $2,052,432 $2,315,324 $2,838,055 $3,432,833 $3,670,642 Member Contribution $553,443 $420,000 $432,600 $445,578 $458,945 $472,714 $486,895 $501,502 $516,547 $532,043 Interest Contribution $19,670 $12,004 $24,234 $38,309 $53,212 $60,751 $75,954 $93,276 $100,054 $111,023 Expenditures (detailed below) $4,137,243 $764,342 $35,644 $0 $0 $270,572 $40,118 $0 $378,791 $263,026 ENDING RESERVE BALANCE $967,535 $635,197 $1,056,387 $1,540,274 $2,052,432 $2,315,324 $2,838,055 $3,432,833 $3,670,642 $4,050,683 Concrete - Mastic, Unfunded
Concrete - Replacement
Streets - Asphalt, Overlay/Major Rehab
Streets - Asphalt, Repair/Seal & Stripe $35,644 $40,118 Roofs - Built Up
Roofs - Tile
Painting - Exterior $128,595
Painting - Interior $187,910
Fencing - Metal $43,543
Walls - Masonry $56,819
Lighting - Exterior, Building $57,411
Lighting - Exterior, Grounds $172,021
Lighting - Interior $336,181
Building Interior - Ceiling Panels $111,881
Building Interior - Council Chamber, Desks $312,057
Building Interior - Floor, Carpet $390,426
Building Interior - Floor, Stairwells $34,883
Building Interior - Floor, Tile $427,669
Building Interior - Restrooms, City Suites $121,322
Building Interior - Restrooms, Common (Floor 1) $190,863 Building Interior - Restrooms, Common (Floor 2) $147,643 Building Interior - Restrooms, Common (Floor 3) $147,643 Building Interior - Room Partition $100,794
Building Interior - Wallpaper
Plumbing - Repipe, Fresh Water Lines $403,175

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Packet Pg. 131 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 13 Cross-Tabular Summary
Laguna Hills Civic Center
Directed Cash Flow Method; Sorted by Category
2044 2045 2046 2047 2048 2049 2050 2051 2052 2053
BEGINNING RESERVE BALANCE $4,050,683 $3,932,963 $3,306,374 $3,655,601 $4,317,987 $5,022,293 $5,819,147 $6,659,561 $7,545,440 $8,419,825 Member Contribution $548,005 $564,445 $581,378 $598,820 $616,784 $635,288 $654,346 $673,977 $694,196 $715,022 Interest Contribution $107,292 $88,532 $98,568 $117,841 $138,342 $161,566 $186,068 $211,902 $237,387 $260,635 Expenditures (detailed below) $773,016 $1,279,566 $330,719 $54,274 $50,820 $0 $0 $0 $57,198 $176,742 ENDING RESERVE BALANCE $3,932,963 $3,306,374 $3,655,601 $4,317,987 $5,022,293 $5,819,147 $6,659,561 $7,545,440 $8,419,825 $9,218,739 Concrete - Mastic, Unfunded
Concrete - Replacement $727,863
Streets - Asphalt, Overlay/Major Rehab
Streets - Asphalt, Repair/Seal & Stripe $45,153 $50,820 $57,198 Roofs - Built Up $330,719
Roofs - Tile
Painting - Exterior $172,821
Painting - Interior $252,535
Fencing - Metal
Walls - Masonry
Lighting - Exterior, Building
Lighting - Exterior, Grounds
Lighting - Interior
Building Interior - Ceiling Panels
Building Interior - Council Chamber, Desks
Building Interior - Floor, Carpet $524,700
Building Interior - Floor, Stairwells
Building Interior - Floor, Tile
Building Interior - Restrooms, City Suites
Building Interior - Restrooms, Common (Floor 1)
Building Interior - Restrooms, Common (Floor 2)
Building Interior - Restrooms, Common (Floor 3)
Building Interior - Room Partition
Building Interior - Wallpaper $264,400
Plumbing - Repipe, Fresh Water Lines

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Packet Pg. 132 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 14 Cross-Tabular Summary
Laguna Hills Civic Center
Directed Cash Flow Method; Sorted by Category
2024 2025 2026 2027 2028 2029 2030 2031 2032 2033
BEGINNING RESERVE BALANCE $0 $725,255 $879,087 $919,858 $1,373,112 $1,855,809 $2,396,280 $2,967,710 $3,571,477 $3,967,063 Member Contribution $850,000 $850,000 $850,000 $450,000 $463,500 $477,405 $491,727 $506,479 $521,673 $537,324 Interest Contribution $7,755 $12,296 $13,500 $33,304 $47,335 $63,066 $79,703 $97,288 $108,721 $125,136 Expenditures (detailed below) $132,500 $708,465 $822,728 $30,050 $28,138 $0 $0 $0 $234,809 $97,858 ENDING RESERVE BALANCE $725,255 $879,087 $919,858 $1,373,112 $1,855,809 $2,396,280 $2,967,710 $3,571,477 $3,967,063 $4,531,665 Plumbing - Repipe, Sewer Lines
Building Exterior - Decks & Stairs
Building Exterior - Doors
Building Exterior - Termite Control $107,500
Equipment - Back Up Generator
Equipment - Electronic/Office, Unfunded
Equipment - Elevators, Cab Refurbish $36,050
Equipment - Elevators, Modernization
Equipment - Fire Control Panel, Unfunded
Equipment - HVAC, Boiler $30,050
Equipment - HVAC, Cooling Tower (Refurbish) $97,858
Equipment - HVAC, Cooling Tower (Replace)
Equipment - HVAC, Package Units $188,310
Equipment - HVAC, Pumps/Motors $47,741
Equipment - Surveillance System, Unfunded
Grounds - Flag Poles, Unfunded
Grounds - Fountain
Grounds - Monument Signs, Unfunded
Grounds - Park Furnishings

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4.7.b
Packet Pg. 133 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 15 Cross-Tabular Summary
Laguna Hills Civic Center
Directed Cash Flow Method; Sorted by Category
2034 2035 2036 2037 2038 2039 2040 2041 2042 2043
BEGINNING RESERVE BALANCE $4,531,665 $967,535 $635,197 $1,056,387 $1,540,274 $2,052,432 $2,315,324 $2,838,055 $3,432,833 $3,670,642 Member Contribution $553,443 $420,000 $432,600 $445,578 $458,945 $472,714 $486,895 $501,502 $516,547 $532,043 Interest Contribution $19,670 $12,004 $24,234 $38,309 $53,212 $60,751 $75,954 $93,276 $100,054 $111,023 Expenditures (detailed below) $4,137,243 $764,342 $35,644 $0 $0 $270,572 $40,118 $0 $378,791 $263,026 ENDING RESERVE BALANCE $967,535 $635,197 $1,056,387 $1,540,274 $2,052,432 $2,315,324 $2,838,055 $3,432,833 $3,670,642 $4,050,683 Plumbing - Repipe, Sewer Lines $335,979
Building Exterior - Decks & Stairs $46,272
Building Exterior - Doors $185,192
Building Exterior - Termite Control $167,481
Equipment - Back Up Generator $167,990
Equipment - Electronic/Office, Unfunded
Equipment - Elevators, Cab Refurbish
Equipment - Elevators, Modernization $671,958
Equipment - Fire Control Panel, Unfunded
Equipment - HVAC, Boiler
Equipment - HVAC, Cooling Tower (Refurbish)
Equipment - HVAC, Cooling Tower (Replace) $263,026
Equipment - HVAC, Package Units $302,182
Equipment - HVAC, Pumps/Motors $76,609
Equipment - Surveillance System, Unfunded
Grounds - Flag Poles, Unfunded
Grounds - Fountain $80,635
Grounds - Monument Signs, Unfunded
Grounds - Park Furnishings $145,815

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4.7.b
Packet Pg. 134 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 16 Cross-Tabular Summary
Laguna Hills Civic Center
Directed Cash Flow Method; Sorted by Category
2044 2045 2046 2047 2048 2049 2050 2051 2052 2053
BEGINNING RESERVE BALANCE $4,050,683 $3,932,963 $3,306,374 $3,655,601 $4,317,987 $5,022,293 $5,819,147 $6,659,561 $7,545,440 $8,419,825 Member Contribution $548,005 $564,445 $581,378 $598,820 $616,784 $635,288 $654,346 $673,977 $694,196 $715,022 Interest Contribution $107,292 $88,532 $98,568 $117,841 $138,342 $161,566 $186,068 $211,902 $237,387 $260,635 Expenditures (detailed below) $773,016 $1,279,566 $330,719 $54,274 $50,820 $0 $0 $0 $57,198 $176,742 ENDING RESERVE BALANCE $3,932,963 $3,306,374 $3,655,601 $4,317,987 $5,022,293 $5,819,147 $6,659,561 $7,545,440 $8,419,825 $9,218,739 Plumbing - Repipe, Sewer Lines
Building Exterior - Decks & Stairs
Building Exterior - Doors
Building Exterior - Termite Control
Equipment - Back Up Generator
Equipment - Electronic/Office, Unfunded
Equipment - Elevators, Cab Refurbish $65,110
Equipment - Elevators, Modernization
Equipment - Fire Control Panel, Unfunded
Equipment - HVAC, Boiler $54,274
Equipment - HVAC, Cooling Tower (Refurbish) $176,742
Equipment - HVAC, Cooling Tower (Replace)
Equipment - HVAC, Package Units
Equipment - HVAC, Pumps/Motors
Equipment - Surveillance System, Unfunded
Grounds - Flag Poles, Unfunded
Grounds - Fountain
Grounds - Monument Signs, Unfunded
Grounds - Park Furnishings

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Packet Pg. 135 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 17 Laguna Hills Civic Center
Calculation of Percent Funded
Sorted by Category; Alphabetical
Remaining
Life
Useful
Life
Current
Cost
Fully
Funded
Balance
010 Asphalt & Concrete
Concrete - Mastic, Unfunded n.a. n.a. $0.00 $0.00
Concrete - Replacement 20 40 $403,000.00 $201,500.00
Streets - Asphalt, Overlay/Major Rehab 8 24 $160,360.00 $106,906.67 Streets - Asphalt, Repair/Seal & Stripe 0 4 $25,000.00 $25,000.00 Sub Total 0-20 4-40 $588,360.00 $333,406.67
020 Roofs
Roofs - Built Up 2 20 $172,600.00 $156,909.09
Roofs - Tile 2 40 $380,400.00 $345,818.18
Sub Total 2 20-40 $553,000.00 $502,727.27
030 Painting
Painting - Exterior 1 10 $92,900.00 $88,476.19
Painting - Interior 1 10 $135,750.00 $122,175.00
Sub Total 1 10 $228,650.00 $210,651.19
040 Fencing/Walls
Fencing - Metal 10 30 $32,400.00 $21,600.00
Walls - Masonry 15 35 $36,470.00 $20,840.00
Sub Total 10-15 30-35 $68,870.00 $42,440.00
050 Lighting
Lighting - Exterior, Building 11 20 $41,475.00 $26,758.06 Lighting - Exterior, Grounds 10 25 $128,000.00 $85,333.33 Lighting - Interior 10 30 $250,150.00 $166,766.67
Sub Total 10-11 20-30 $419,625.00 $278,858.06
070 Building Interior
Building Interior - Ceiling Panels 10 30 $83,250.00 $55,500.00 Building Interior - Council Chamber, Desks 10 30 $232,200.00 $154,800.00 Building Interior - Floor, Carpet 1 10 $282,052.00 $268,620.95 Building Interior - Floor, Stairwells 10 30 $25,956.00 $17,304.00 Building Interior - Floor, Tile 10 30 $318,226.23 $212,150.82 Building Interior - Restrooms, City Suites 10 30 $90,275.00 $60,183.33 Building Interior - Restrooms, Common (Floor 1) 10 30 $142,020.00 $94,680.00 Building Interior - Restrooms, Common (Floor 2) 10 30 $109,860.00 $73,240.00 Building Interior - Restrooms, Common (Floor 3) 10 30 $109,860.00 $73,240.00 Building Interior - Room Partition 10 30 $75,000.00 $50,000.00 Building Interior - Wallpaper 1 20 $142,128.00 $135,360.00 Plumbing - Repipe, Fresh Water Lines 10 30 $300,000.00 $200,000.00

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Packet Pg. 136 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 18 Laguna Hills Civic Center
Calculation of Percent Funded
Sorted by Category; Alphabetical
Total $4,047,055.57
Anticipated Reserve Balance $0.00
Percent Funded 0.00%
Remaining
Life
Useful
Life
Current
Cost
Fully
Funded
Balance
Plumbing - Repipe, Sewer Lines 10 30 $250,000.00 $166,666.67 Sub Total 1-10 10-30 $2,160,827.23 $1,561,745.77
080 Building Exterior
Building Exterior - Decks & Stairs 15 15 $29,700.00 $0.00 Building Exterior - Doors 10 30 $137,800.00 $91,866.67
Building Exterior - Termite Control 0 15 $107,500.00 $107,500.00 Sub Total 0-15 15-30 $275,000.00 $199,366.67
090 Equipment
Equipment - Back Up Generator 10 30 $125,000.00 $83,333.33 Equipment - Electronic/Office, Unfunded n.a. n.a. $0.00 $0.00 Equipment - Elevators, Cab Refurbish 1 20 $35,000.00 $33,333.33 Equipment - Elevators, Modernization 10 30 $500,000.00 $333,333.33 Equipment - Fire Control Panel, Unfunded n.a. n.a. $0.00 $0.00 Equipment - HVAC, Boiler 3 20 $27,500.00 $23,913.04
Equipment - HVAC, Cooling Tower (Refurbish) 9 20 $75,000.00 $5,769.23 Equipment - HVAC, Cooling Tower (Replace) 19 20 $150,000.00 $5,696.20 Equipment - HVAC, Package Units 2 16 $177,500.00 $161,363.64 Equipment - HVAC, Pumps/Motors 2 16 $45,000.00 $40,909.09 Equipment - Surveillance System, Unfunded n.a. n.a. $0.00 $0.00 Sub Total 1-19 16-30 $1,135,000.00 $687,651.20
100 Grounds
Grounds - Flag Poles, Unfunded n.a. n.a. $0.00 $0.00
Grounds - Fountain 10 30 $60,000.00 $40,000.00
Grounds - Monument Signs, Unfunded n.a. n.a. $0.00 $0.00 Grounds - Park Furnishings 10 20 $108,500.00 $72,333.33 Sub Total 10 20-30 $168,500.00 $112,333.33
Contingency n.a. n.a. n.a. $117,875.41
Total 0-20 4-40 $5,597,832.23 $4,047,055.57
Anticipated Reserve Balance $0.00
Percent Funded 0.00%

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Packet Pg. 137 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 19 Laguna Hills Civic Center
Management Summary
Directed Cash Flow Method; Sorted by Category
Balance at
Beginning
of Year
Monthly
Member
Contribution
Monthly
Interest
Contribution
Total
Monthly
Contribution
010 Asphalt & Concrete
Concrete - Mastic, Unfunded $0.00 $0.00 $0.00 $0.00
Concrete - Replacement $0.00 $939.19 $8.57 $947.76
Streets - Asphalt, Overlay/Major Rehab $0.00 $936.57 $8.55 $945.11 Streets - Asphalt, Repair/Seal & Stripe $0.00 $292.26 $2.67 $294.92 Sub Total $0.00 $2,168.02 $19.78 $2,187.80
020 Roofs
Roofs - Built Up $0.00 $4,037.10 $36.83 $4,073.94
Roofs - Tile $0.00 $8,897.53 $81.18 $8,978.71
Sub Total $0.00 $12,934.63 $118.01 $13,052.65
030 Painting
Painting - Exterior $0.00 $4,346.73 $39.66 $4,386.39
Painting - Interior $0.00 $6,351.65 $57.95 $6,409.60
Sub Total $0.00 $10,698.37 $97.61 $10,795.99
040 Fencing/Walls
Fencing - Metal $0.00 $151.32 $1.38 $152.70
Walls - Masonry $0.00 $113.44 $1.04 $114.47
Sub Total $0.00 $264.76 $2.42 $267.18
050 Lighting
Lighting - Exterior, Building $0.00 $176.06 $1.61 $177.67 Lighting - Exterior, Grounds $0.00 $597.82 $5.45 $603.27 Lighting - Interior $0.00 $1,168.31 $10.66 $1,178.97
Sub Total $0.00 $1,942.19 $17.72 $1,959.91
070 Building Interior
Building Interior - Ceiling Panels $0.00 $388.81 $3.55 $392.36 Building Interior - Council Chamber, Desks $0.00 $1,084.47 $9.89 $1,094.37 Building Interior - Floor, Carpet $0.00 $13,197.02 $120.41 $13,317.43 Building Interior - Floor, Stairwells $0.00 $121.23 $1.11 $122.33 Building Interior - Floor, Tile $0.00 $1,486.25 $13.56 $1,499.81 Building Interior - Restrooms, City Suites $0.00 $421.62 $3.85 $425.47 Building Interior - Restrooms, Common (Floor 1) $0.00 $663.29 $6.05 $669.35 Building Interior - Restrooms, Common (Floor 2) $0.00 $513.09 $4.68 $517.78 Building Interior - Restrooms, Common (Floor 3) $0.00 $513.09 $4.68 $517.78 Building Interior - Room Partition $0.00 $350.28 $3.20 $353.48 Building Interior - Wallpaper $0.00 $6,650.07 $60.67 $6,710.74 Plumbing - Repipe, Fresh Water Lines $0.00 $1,401.13 $12.78 $1,413.91

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Packet Pg. 138 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 20 Laguna Hills Civic Center
Management Summary
Directed Cash Flow Method; Sorted by Category
Balance at
Beginning
of Year
Monthly
Member
Contribution
Monthly
Interest
Contribution
Total
Monthly
Contribution
Plumbing - Repipe, Sewer Lines $0.00 $1,167.61 $10.65 $1,178.26 Sub Total $0.00 $27,957.98 $255.09 $28,213.07
080 Building Exterior
Building Exterior - Decks & Stairs $0.00 $92.38 $0.84 $93.22 Building Exterior - Doors $0.00 $643.59 $5.87 $649.46
Building Exterior - Termite Control $0.00 $334.38 $3.05 $337.43 Sub Total $0.00 $1,070.34 $9.77 $1,080.11
090 Equipment
Equipment - Back Up Generator $0.00 $583.80 $5.33 $589.13 Equipment - Electronic/Office, Unfunded $0.00 $0.00 $0.00 $0.00 Equipment - Elevators, Cab Refurbish $0.00 $1,637.63 $14.94 $1,652.57 Equipment - Elevators, Modernization $0.00 $2,335.22 $21.31 $2,356.52 Equipment - Fire Control Panel, Unfunded $0.00 $0.00 $0.00 $0.00 Equipment - HVAC, Boiler $0.00 $428.73 $3.91 $432.64
Equipment - HVAC, Cooling Tower (Refurbish) $0.00 $389.28 $3.55 $392.83 Equipment - HVAC, Cooling Tower (Replace) $0.00 $368.05 $3.36 $371.41 Equipment - HVAC, Package Units $0.00 $4,151.71 $37.88 $4,189.59 Equipment - HVAC, Pumps/Motors $0.00 $1,052.55 $9.60 $1,062.15 Equipment - Surveillance System, Unfunded $0.00 $0.00 $0.00 $0.00 Sub Total $0.00 $10,946.96 $99.88 $11,046.84
100 Grounds
Grounds - Flag Poles, Unfunded $0.00 $0.00 $0.00 $0.00
Grounds - Fountain $0.00 $280.23 $2.56 $282.78
Grounds - Monument Signs, Unfunded $0.00 $0.00 $0.00 $0.00 Grounds - Park Furnishings $0.00 $506.74 $4.62 $511.37
Sub Total $0.00 $786.97 $7.18 $794.15
Total $0.00 $70,833.33 $646.28 $71,479.61
Contingency $0.00 $2,063.11 $18.82 $2,081.93

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Packet Pg. 139 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 22 Laguna Hills Civic Center
Management / Accounting Charts
Directed Cash Flow Method; Sorted by Category

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4.7.b
Packet Pg. 140 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 23 Laguna Hills Civic Center
Annual Expenditures
Sorted by Alphabetical
2024 Fiscal Year
Building Exterior - Termite Control $107,500.00
Streets - Asphalt, Repair/Seal & Stripe $25,000.00
Sub Total $132,500.00
2025 Fiscal Year
Building Interior - Floor, Carpet $290,513.56
Building Interior - Wallpaper $146,391.84
Equipment - Elevators, Cab Refurbish $36,050.00
Painting - Exterior $95,687.00
Painting - Interior $139,822.50
Sub Total $708,464.90
2026 Fiscal Year
Equipment - HVAC, Package Units $188,309.75
Equipment - HVAC, Pumps/Motors $47,740.50
Roofs - Built Up $183,111.34
Roofs - Tile $403,566.36
Sub Total $822,727.95
2027 Fiscal Year
Equipment - HVAC, Boiler $30,049.99
Sub Total $30,049.99
2028 Fiscal Year
Streets - Asphalt, Repair/Seal & Stripe $28,137.72
Sub Total $28,137.72
2032 Fiscal Year
Streets - Asphalt, Overlay/Major Rehab $203,139.25
Streets - Asphalt, Repair/Seal & Stripe $31,669.25
Sub Total $234,808.50
2033 Fiscal Year
Equipment - HVAC, Cooling Tower (Refurbish) $97,857.99
Sub Total $97,857.99
2034 Fiscal Year
Building Exterior - Doors $185,191.68
Building Interior - Ceiling Panels $111,881.04
Building Interior - Council Chamber, Desks $312,057.38
Building Interior - Floor, Stairwells $34,882.69

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Packet Pg. 141 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 24 Laguna Hills Civic Center
Annual Expenditures
Sorted by Alphabetical
Building Interior - Floor, Tile $427,669.44
Building Interior - Restrooms, City Suites $121,322.05
Building Interior - Restrooms, Common (Floor 1) $190,863.00 Building Interior - Restrooms, Common (Floor 2) $147,642.65 Building Interior - Restrooms, Common (Floor 3) $147,642.65 Building Interior - Room Partition $100,793.73
Equipment - Back Up Generator $167,989.55
Equipment - Elevators, Modernization $671,958.19
Fencing - Metal $43,542.89
Grounds - Fountain $80,634.98
Grounds - Park Furnishings $145,814.93
Lighting - Exterior, Grounds $172,021.30
Lighting - Interior $336,180.68
Plumbing - Repipe, Fresh Water Lines $403,174.91
Plumbing - Repipe, Sewer Lines $335,979.09
Sub Total $4,137,242.84
2035 Fiscal Year
Building Interior - Floor, Carpet $390,425.93
Lighting - Exterior, Building $57,411.10
Painting - Exterior $128,595.33
Painting - Interior $187,909.75
Sub Total $764,342.11
2036 Fiscal Year
Streets - Asphalt, Repair/Seal & Stripe $35,644.02
Sub Total $35,644.02
2039 Fiscal Year
Building Exterior - Decks & Stairs $46,271.63
Building Exterior - Termite Control $167,481.50
Walls - Masonry $56,819.07
Sub Total $270,572.20
2040 Fiscal Year
Streets - Asphalt, Repair/Seal & Stripe $40,117.66
Sub Total $40,117.66
2042 Fiscal Year
Equipment - HVAC, Package Units $302,181.87
Equipment - HVAC, Pumps/Motors $76,609.49
Sub Total $378,791.36

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Packet Pg. 142 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 25 Laguna Hills Civic Center
Annual Expenditures
Sorted by Alphabetical
2043 Fiscal Year
Equipment - HVAC, Cooling Tower (Replace) $263,025.91
Sub Total $263,025.91
2044 Fiscal Year
Concrete - Replacement $727,862.83
Streets - Asphalt, Repair/Seal & Stripe $45,152.78
Sub Total $773,015.61
2045 Fiscal Year
Building Interior - Floor, Carpet $524,699.80
Building Interior - Wallpaper $264,399.95
Equipment - Elevators, Cab Refurbish $65,110.31
Painting - Exterior $172,821.37
Painting - Interior $252,534.99
Sub Total $1,279,566.42
2046 Fiscal Year
Roofs - Built Up $330,719.45
Sub Total $330,719.45
2047 Fiscal Year
Equipment - HVAC, Boiler $54,273.63
Sub Total $54,273.63
2048 Fiscal Year
Streets - Asphalt, Repair/Seal & Stripe $50,819.85
Sub Total $50,819.85
2052 Fiscal Year
Streets - Asphalt, Repair/Seal & Stripe $57,198.19
Sub Total $57,198.19
2053 Fiscal Year
Equipment - HVAC, Cooling Tower (Refurbish) $176,742.41 Sub Total $176,742.41

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4.7.b
Packet Pg. 143 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 26 Laguna Hills Civic Center
Projections
Directed Cash Flow Method
Fiscal
Year
Beginning
Balance
Member
Contribution
Interest
Contribution Expenses
Ending
Balance
Fully
Funded
Balance
Percent
Funded
2024 $0 $850,000 $7,755 $132,500 $725,255 $4,270,576 17% 2025 $725,255 $850,000 $12,296 $708,465 $879,087 $3,918,963 22% 2026 $879,087 $850,000 $13,500 $822,728 $919,858 $3,440,131 27% 2027 $919,858 $450,000 $33,304 $30,050 $1,373,112 $3,796,387 36% 2028 $1,373,112 $463,500 $47,335 $28,138 $1,855,809 $4,173,908 44% 2029 $1,855,809 $477,405 $63,066 $0 $2,396,280 $4,601,409 52% 2030 $2,396,280 $491,727 $79,703 $0 $2,967,710 $5,050,805 59% 2031 $2,967,710 $506,479 $97,288 $0 $3,571,477 $5,523,022 65% 2032 $3,571,477 $521,673 $108,721 $234,809 $3,967,063 $5,769,919 69% 2033 $3,967,063 $537,324 $125,136 $97,858 $4,531,665 $6,173,966 73% 2034 $4,531,665 $553,443 $19,670 $4,137,243 $967,535 $2,318,589 42% 2035 $967,535 $420,000 $12,004 $764,342 $635,197 $1,937,399 33% 2036 $635,197 $432,600 $24,234 $35,644 $1,056,387 $2,328,654 45% 2037 $1,056,387 $445,578 $38,309 $0 $1,540,274 $2,780,590 55% 2038 $1,540,274 $458,945 $53,212 $0 $2,052,432 $3,257,546 63% 2039 $2,052,432 $472,714 $60,751 $270,572 $2,315,324 $3,473,567 67% 2040 $2,315,324 $486,895 $75,954 $40,118 $2,838,055 $3,952,718 72% 2041 $2,838,055 $501,502 $93,276 $0 $3,432,833 $4,501,329 76% 2042 $3,432,833 $516,547 $100,054 $378,791 $3,670,642 $4,677,440 78% 2043 $3,670,642 $532,043 $111,023 $263,026 $4,050,683 $4,994,761 81% 2044 $4,050,683 $548,005 $107,292 $773,016 $3,932,963 $4,794,236 82% 2045 $3,932,963 $564,445 $88,532 $1,279,566 $3,306,374 $4,064,386 81% 2046 $3,306,374 $581,378 $98,568 $330,719 $3,655,601 $4,333,787 84% 2047 $3,655,601 $598,820 $117,841 $54,274 $4,317,987 $4,919,501 88% 2048 $4,317,987 $616,784 $138,342 $50,820 $5,022,293 $5,541,849 91% 2049 $5,022,293 $635,288 $161,566 $0 $5,819,147 $6,252,643 93% 2050 $5,819,147 $654,346 $186,068 $0 $6,659,561 $7,001,097 95% 2051 $6,659,561 $673,977 $211,902 $0 $7,545,440 $7,788,830 97% 2052 $7,545,440 $694,196 $237,387 $57,198 $8,419,825 $8,556,845 98% 2053 $8,419,825 $715,022 $260,635 $176,742 $9,218,739 $9,238,927 100%

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4.7.b
Packet Pg. 144
Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 27 Laguna Hills Civic Center
Projection Charts
Directed Cash Flow Method

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4.7.b
Packet Pg. 145 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 28 Laguna Hills Civic Center
Projection Charts
Directed Cash Flow Method

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4.7.b
Packet Pg. 146 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 29 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Mastic material (deck caulking) prevents moisture from seeping through the expansion joints in the concrete deck, which otherwise could result in cracking these surfaces. The mastic material should be carefully monitored for deterioration and replaced as soon as water tight integrity is lost.

We have excluded budgeting for this component as we anticipate it will be replaced on an as-needed basis and the cost would fall below the $20,000 threshold the City has established.

Category
Concrete - Mastic, Unfunded
Placed In Service
Useful Life
Remaining Life
Replacement Year
010 Asphalt & Concrete
01/2004
n.a.
n.a.
n.a.

Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1,865 sq. ft.
$0.00

0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

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4.7.b
Packet Pg. 147 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 30 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category The inventory for this component represents the decorative, colored concrete at the walkways surrounding the civic center. We have budgeted for complete replacement of this concrete on a 40-year cycle. Minor repairs, as needed, should be addressed immediately as a maintenance issue due to safety concerns. The overall condition of the concrete should be monitored through time and the estimates adjusted accordingly.

Category
Concrete - Replacement
Placed In Service
Useful Life
Remaining Life
Replacement Year
010 Asphalt & Concrete
01/2004
40 20
2044
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
15,500 sq. ft.
$26.00
100.00%
$403,000.00
$727,862.83
$0.00
$939.19
$8.57
$947.76

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4.7.b
Packet Pg. 148 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 31 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Most asphalt areas can be expected to last approximately 20 years before it will become necessary for an overlay to be applied. This can double the life of the surface upon application. It will be necessary to adjust manhole and valve covers at the time the overlay is applied. Deflection testing should be conducted by an independent consultant near the end of the estimated useful life to determine the condition of the asphalt and estimated remaining life before the overlay is required.

In addition to this service, a consultant may be obtained to prepare the application specifications, and to work with the contractor during actual installation. It is recommended that the client obtain bids for such a consultation near the end of the estimated useful life. As costs vary, a provision for this consulting has not been included in this cost estimate. Should the client request, this cost can be incorporated into this analysis.

Category
Streets - Asphalt, Overlay/Major Rehab
Placed In Service
Useful Life
Remaining Life
Replacement Year
010 Asphalt & Concrete
01/2008
24 8
2032
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
80,180 sq. ft.
$4.00

50.00%
$160,360.00
$203,139.25
$0.00
$936.57
$8.55
$945.11

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 149 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 32 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category There is a total of 80,180 sq. ft. of asphalt.

Asphalt surfaces should be seal coated within 3 years of their initial installation. Thereafter, a 3 to 5 year cycle should be observed and adjusted according to the client's particular needs.

We have budgeted for the asphalt to be repaired on the same cycle and in conjunction with the seal coating of the asphalt.

The cost for this component is based on actual quotations provided to the client. The unit cost includes any restriping that may be necessary.

Category
Streets - Asphalt, Repair/Seal & Stripe
Placed In Service
Useful Life
Remaining Life
Replacement Year
010 Asphalt & Concrete
01/2020
4 0
2024
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$25,000.00
100.00%
$25,000.00
$28,137.72
$0.00
$292.26
$2.67
$294.92

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 150 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 33 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category The roofing specifications are unknown; therefore, the cost used for this built-up roof is based on replacing it with a 3 ply roof membrane. The useful life used is based on the assumption that the roof will be inspected annually and maintained as needed.

The remaining life of this component has been extended due to its condition at our most recent site visit.

In order to ensure a high quality installation, the client may wish to obtain the services of an independent roofing consultant to work with the client and the roofing contractor providing installation. Consultants are available for the preparation of installation specifications and, if desired, to work with the contractor during the installation process. Fees for these services vary based on the size of the project and detail required by the client, and have not been included in the cost used for this component. Should the client desire, a provision for a consultant can be incorporated into this analysis.

Category
Roofs - Built Up
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
020 Roofs
01/2004
20 +2
2 2026
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
8,630 sq. ft.
$20.00
100.00%
$172,600.00
$183,111.34
$0.00
$4,037.10
$36.83
$4,073.94

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 151 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 34 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Tile roofs are designed to last the life of a building. However, the underlayment (waterproof membrane underneath the roof tiles) can be subject to deterioration and failure through time. The timing and rate of failure is difficult to predict and can vary significantly from one project to another depending largely on the quality of the original design and construction (materials and installation), exposure to outside influences (climate, foot traffic, etc.) and the level of routine maintenance.

For the purposes of this analysis, we have budgeted for the replacement of the tile underlayment to include removing the existing tiles, replacing the underlayment material and reinstalling the existing tiles with a provision for breakage. The cost for this component has been provided by the client and incorporated into this analysis at their request.

In order to ensure a high quality installation, the client may wish to obtain the services of an independent roofing consultant to work with the client and the roofing contractor providing installation. Consultants are available for the preparation of installation specifications and, if desired, to work with the contractor during the installation process. Fees for these services vary based on the size of the project and detail required by the client, and have not been included in the cost used for this component. Should the client desire, a provision for a consultant can be incorporated into this analysis.

Due to the nature and size of the expense, funding for the gutters and downspouts has been excluded. It is anticipated that any expenditures can be effectively budgeted for by the client's operating and/or reserve contingency funds.

Category
Roofs - Tile
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
020 Roofs
01/2004
40 -18
2 2026
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
23,775 sq. ft.
$16.00
100.00%
$380,400.00
$403,566.36
$0.00
$8,897.53
$81.18
$8,978.71

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 152 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 35 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category The building exterior was painted in 2004.

The remaining life of this component has been extended at the request of the client (not planned for 2024).

Category
Painting - Exterior
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
030 Painting
01/2004
10 +11
1 2025
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
37,160 sq. ft.
$2.50
100.00%
$92,900.00
$95,687.00
$0.00
$4,346.73
$39.66
$4,386.39

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 153 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 36 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Painting costs can vary tremendously depending on quality of materials, preparation, detail work and local labor costs.

Category
Painting - Interior
Placed In Service
Useful Life
Remaining Life
Replacement Year
030 Painting
01/2015
10 1
2025
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
67,875 sq. ft.
$2.00
100.00%
$135,750.00
$139,822.50
$0.00
$6,351.65
$57.95
$6,409.60
1st floor common areas 17,040 sq. ft.
council chamber 8,695
2nd floor common areas 5,425
stairwells 4,320
3rd floor common areas 4,170
city-occupied suites (1st floor) 28,225
67,875 sq. ft.

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 154 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 37 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is 2' to 2.5' custom metal fencing located along the north perimeter.

To ensure that the metal fencing achieves its full useful life, it should be painted on a 2-3 year cycle or as required.

Category
Fencing - Metal
Placed In Service
Useful Life
Remaining Life
Replacement Year
040 Fencing/Walls
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
405 lin. ft.
$80.00
100.00%
$32,400.00
$43,542.89
$0.00
$151.32
$1.38
$152.70

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 155 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 38 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are stone and concrete walls.

It is estimated that a percentage of the stone and concrete walls will require repair or replacement through time. The actual condition of these walls should be monitored and the percentage of replacement and remaining life estimates adjusted accordingly.

Category
Walls - Masonry
Placed In Service
Useful Life
Remaining Life
Replacement Year
040 Fencing/Walls
01/2004
35 15
2039
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2,605 sq. ft.
$28.00

50.00%
$36,470.00
$56,819.07
$0.00
$113.44
$1.04
$114.47

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 156 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 39 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Category
Lighting - Exterior, Building
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
050 Lighting
01/2004
20 +11
11 2035
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$41,475.00
100.00%
$41,475.00
$57,411.10
$0.00
$176.06
$1.61
$177.67
The remaining life of this component has been extended due to its condition at our most recent site visit. 27 x-large coach lanterns @ $950.00 = $25,650.00
7 recessed step lights @ $575.00 = $4,025.00
7 large coach lanterns @ $750.00 = $5,250.00
6 small half-lanterns @ $650.00 = $3,900.00
3 recessed spots @ $250.00 = $750.00
2 large vapor floods @ $950.00 = $1,900.00
TOTAL = $41,475.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 157 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 40 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Category
Lighting - Exterior, Grounds
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
050 Lighting
01/2004
25 +5
10 2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$128,000.00
100.00%
$128,000.00
$172,021.30
$0.00
$597.82
$5.45
$603.27
The remaining life of this component has been extended due to its condition at our most recent site visit.

We have excluded budgeting for the landscape flood lighting throughout the grounds as we anticipate these fixtures will be replaced on an as-needed basis and the cost would fall below the $20,000 threshold the City has established. 15 decorative poles w/single vapor
lanterns
@ $4,500.00 = $67,500.00
11 decorative poles w/double vapor
lanterns
@ $5,500.00 = $60,500.00
TOTAL = $128,000.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 158 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 41 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Category
Lighting - Interior
Placed In Service
Useful Life
Remaining Life
Replacement Year
050 Lighting
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$250,150.00
100.00%
$250,150.00
$336,180.68
$0.00
$1,168.31
$10.66
$1,178.97
1ST FLOOR COMMON AREAS:
66 recessed spots @ $250.00 = $16,500.00
11 wall mounted fluorescent floods @ $500.00 = $5,500.00 9 wall mounted box lanterns @ $650.00 = $5,850.00
5 single sided EXIT signs @ $300.00 = $1,500.00
3 ceiling mount round fixtures @ $350.00 = $1,050.00
2 ceiling mount box lanterns @ $650.00 = $1,300.00
2 double sided EXIT signs @ $350.00 = $700.00
2 wall mount gooseneck floods @ $1,250.00 = $2,500.00
1 large iron/glass chandelier @ $12,000.00 = $12,000.00 COUNCIL CHAMBERS:
57 recessed spots @ $250.00 = $14,250.00
6 wall mounted box lanterns @ $650.00 = $3,900.00
4 iron/glass chandeliers @ $7,000.00 = $28,000.00
3 single sided EXIT signs @ $300.00 = $900.00
2ND FLOOR COMMON AREAS:
11 recessed spots @ $250.00 = $2,750.00
8 single sided EXIT signs @ $300.00 = $2,400.00
7 ceiling mount round fixtures @ $350.00 = $2,450.00
5 wall mounted box lanterns @ $650.00 = $3,250.00
5 square fluorescent fixtures w/diffusers @ $550.00 = $2,750.00 4 ceiling globes @ $350.00 = $1,400.00
2 fluorescent fixtures w/diffusers @ $650.00 = $1,300.00 1 double sided EXIT sign @ $350.00 = $350.00
3RD FLOOR COMMON AREAS:
9 ceiling mount round fixtures @ $350.00 = $3,150.00
7 single sided EXIT signs @ $300.00 = $2,100.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 159 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 42 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category 5 recessed spots @ $250.00 = $1,250.00
5 wall mounted box lanterns @ $650.00 = $3,250.00
4 ceiling globes @ $350.00 = $1,400.00
2 fluorescent fixtures w/diffusers @ $650.00 = $1,300.00 STAIRWELLS:
10 double fluorescents w/lenses @ $700.00 = $7,000.00
CITY-OCCUPIED SUITES (1ST
FLOOR):
124 fluorescent fixtures w/diffusers @ $650.00 = $80,600.00 85 recessed spots @ $250.00 = $21,250.00
22 single sided EXIT signs @ $300.00 = $6,600.00
12 square fluorescent fixtures w/diffusers @ $550.00 = $6,600.00 5 small hanging lights @ $350.00 = $1,750.00
4 large langing lights @ $650.00 = $2,600.00
2 strip vanity fixtures @ $350.00 = $700.00
TOTAL = $250,150.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 160 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 43 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are the fiberboard ceiling panels in the city-occupied suites.

Category
Building Interior - Ceiling Panels
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
18,500 sq. ft.
$4.50
100.00%
$83,250.00
$111,881.04
$0.00
$388.81
$3.55
$392.36

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 161 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 44 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are custom built natural wood desks with granite detail; some of these desks are built-in and others are movable (casters).

Category
Building Interior - Council Chamber, Desks
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
108 lin.ft.
$2,150.00
100.00%
$232,200.00
$312,057.38
$0.00
$1,084.47
$9.89
$1,094.37

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 162 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 45 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category The remaining life of this component has been extended at the request of the client (not planned for 2024).

The measurement indicated represents the actual area to be replaced. The percentage of replacement has been increased above 100% to allow for a waste factor which should be considered when replacing this component.

Category
Building Interior - Floor, Carpet
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
070 Building Interior
01/2004
10 +11
1 2025
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2,636 sq. yds.
$100.00
107.00%
$282,052.00
$290,513.56
$0.00
$13,197.02
$120.41
$13,317.43
1st floor common areas 20 sq. yds.

Council chamber 272
2nd floor common areas 179
3rd floor common areas 145
city-occupied suites (1st floor) 2,020
2,636 sq. yds.

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 163 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 46 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This rubberized floor cover is located at the stairwells.

Category
Building Interior - Floor, Stairwells
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1,008 sq. ft.
$25.00
103.00%
$25,956.00
$34,882.69
$0.00
$121.23
$1.11
$122.33

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 164 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 47 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is ceramic tile (except as noted):

Category
Building Interior - Floor, Tile
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$308,957.50
103.00%
$318,226.23
$427,669.44
$0.00
$1,486.25
$13.56
$1,499.81
The measurement indicated represents the actual area to be replaced. The percentage of replacement has been increased above 100% to allow for a waste factor which should be considered when replacing this component.

The cost for this component includes the removal and disposal of the existing material. 1st FLOOR COMMON AREAS:
3,141 sq. ft. of floor tile w/travertine detail @ $70.00 = $219,870.00 250 sq. ft. of marble stairs w/tile accents @ $100.00 = $25,000.00 COUNCIL CHAMBERS:
252 sq. ft. of floor tile @ $35.00 = $8,820.00
2nd FLOOR COMMON AREAS:
133 sq. ft. of floor tile @ $35.00 = $4,655.00
CITY-OCCUPIED SUITES (1ST
FLOOR):
1,235 sq. ft. of vinyl tile @ $12.50 = $15,437.50
830 sq. ft. of floor tile @ $35.00 = $29,050.00
350 sq. ft. of vinyl plank floor @ $17.50 = $6,125.00
TOTAL = $308,957.50

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 165 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 48 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This component budgets for the renovation the restrooms within the city-occupied suites on floor 1:

Category
Building Interior - Restrooms, City Suites
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$90,275.00
100.00%
$90,275.00
$121,322.05
$0.00
$421.62
$3.85
$425.47
PUBLIC WORKS AREA:
660 sq. ft. of ceramic wall tile @ $40.00 = $26,400.00
325 sq. ft. of ceramic floor tile @ $35.00 = $11,375.00 14 lin. ft. of solid surface counters @ $450.00 = $6,300.00 3 laminated stall partitions @ $4,500.00 = $13,500.00
4 sinks, counter rectangle @ $1,600.00 = $6,400.00
3 toilets, flush valve @ $2,000.00 = $6,000.00
1 urinal, wall mount unit @ $2,000.00 = $2,000.00
ADMINISTRATIVE AREA:
190 sq. ft. of ceramic wall tile @ $40.00 = $7,600.00
100 sq. ft. of ceramic floor tile @ $35.00 = $3,500.00
2 toilets, flush valve @ $2,000.00 = $4,000.00
2 sinks, counter rectangle @ $1,600.00 = $3,200.00
TOTAL = $90,275.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 166 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 49 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This component budgets for the renovation the common restrooms on floor 1:

Category
Building Interior - Restrooms, Common (Floor 1)
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$142,020.00
100.00%
$142,020.00
$190,863.00
$0.00
$663.29
$6.05
$669.35
1,208 sq. ft. of travertine wall tile @ $45.00 = $54,360.00 426 sq. ft. of ceramic floor tile @ $35.00 = $14,910.00 15 lin. ft. of solid surface counters @ $450.00 = $6,750.00 6 wood stall partitions @ $5,000.00 = $30,000.00
6 toilets, flush valve @ $2,000.00 = $12,000.00
5 sinks, counter oval @ $1,600.00 = $8,000.00
2 urinals, wall mount unit @ $2,000.00 = $4,000.00
2 stainless steel drinking fountains @ $6,000.00 = $12,000.00 TOTAL = $142,020.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 167 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 50 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This component budgets for the renovation the common restrooms on floor 2:

Category
Building Interior - Restrooms, Common (Floor 2)
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$109,860.00
100.00%
$109,860.00
$147,642.65
$0.00
$513.09
$4.68
$517.78
790 sq. ft. of ceramic wall tile @ $40.00 = $31,600.00
456 sq. ft. of ceramic floor tile @ $35.00 = $15,960.00 12 lin. ft. of solid surface counters @ $450.00 = $5,400.00 5 laminated stall partitions @ $4,500.00 = $22,500.00
1 laminated urinal partition @ $2,000.00 = $2,000.00
5 toilets, flush valve @ $2,000.00 = $10,000.00
4 sinks, counter rectangle @ $1,600.00 = $6,400.00
2 urinals, wall mount unit @ $2,000.00 = $4,000.00
2 stainless steel drinking fountains @ $6,000.00 = $12,000.00 TOTAL = $109,860.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 168 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 51 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This component budgets for the renovation the common restrooms on floor 3:

Category
Building Interior - Restrooms, Common (Floor 3)
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$109,860.00
100.00%
$109,860.00
$147,642.65
$0.00
$513.09
$4.68
$517.78
790 sq. ft. of ceramic wall tile @ $40.00 = $31,600.00
456 sq. ft. of ceramic floor tile @ $35.00 = $15,960.00 12 lin. ft. of solid surface counters @ $450.00 = $5,400.00 5 laminated stall partitions @ $4,500.00 = $22,500.00
1 laminated urinal partition @ $2,000.00 = $2,000.00
5 toilets, flush valve @ $2,000.00 = $10,000.00
4 sinks, counter rectangle @ $1,600.00 = $6,400.00
2 urinals, wall mount unit @ $2,000.00 = $4,000.00
2 stainless steel drinking fountains @ $6,000.00 = $12,000.00 TOTAL = $109,860.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 169 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 52 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is a large recessed room divider located in the ceiling of the council chamber and measures approximately 48' x 15'.

Category
Building Interior - Room Partition
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 partition
$75,000.00
100.00%
$75,000.00
$100,793.73
$0.00
$350.28
$3.20
$353.48

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 170 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 53 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category The remaining life of this component has been extended at the request of the client (not planned for 2024).

The unit cost indicated represents the actual area to be replaced. The percentage of replacement has been increased above 100% to allow for a waste factor which should be considered when replacing this component.

The cost for this component includes the removal and disposal of the existing material.

Category
Building Interior - Wallpaper
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
070 Building Interior
01/2004
20 +1
1 2025
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
8,460 sq. ft.
$16.00
105.00%
$142,128.00
$146,391.84
$0.00
$6,650.07
$60.67
$6,710.74
2nd floor common areas 2,035 sq. ft.
3rd floor common areas 2,545
city-occupied suites (1st floor) 3,880
8,460 sq. ft.

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 171 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 54 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This component, and all information contained herein, has been provided by the client and incorporated into this analysis at their request.

Category
Plumbing - Repipe, Fresh Water Lines
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$300,000.00
100.00%
$300,000.00
$403,174.91
$0.00
$1,401.13
$12.78
$1,413.91

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 172 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 55 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This component, and all information contained herein, has been provided by the client and incorporated into this analysis at their request.

Category
Plumbing - Repipe, Sewer Lines
Placed In Service
Useful Life
Remaining Life
Replacement Year
070 Building Interior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$250,000.00
100.00%
$250,000.00
$335,979.09
$0.00
$1,167.61
$10.65
$1,178.26

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 173 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 56 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are the coated decks (suite 210) and two stairways at the building exterior.

The client rebuilt the two stairways in Fall 2023 for an unknown total cost; the stairway on the south side of the building required significant reconstruction due to water intrusion.

For budgeting purposes, we have used the next fiscal year's beginning date as the placed-in-service date for this component.

In order to achieve their full useful life, elastomeric type deck coatings should be cleaned, sealed/top coated on a 3-4 year cycle.

Category
Building Exterior - Decks & Stairs
Placed In Service
Useful Life
Remaining Life
Replacement Year
080 Building Exterior
01/2024
15 15
2039
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
660 sq. ft.
$45.00
100.00%
$29,700.00
$46,271.63
$0.00
$92.38
$0.84
$93.22

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 174 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 57 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Category
Building Exterior - Doors
Placed In Service
Useful Life
Remaining Life
Replacement Year
080 Building Exterior
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$137,800.00
100.00%
$137,800.00
$185,191.68
$0.00
$643.59
$5.87
$649.46
12 - 3' x 8' decorative wood/glass doors @ $4,500.00 = $54,000.00 8 - 2.5' x 6'8" wood/glass doors @ $3,000.00 = $24,000.00 6 - 3' x 8' metal/glass doors @ $4,500.00 = $27,000.00
3 - 3' x 6'8" metal/glass doors @ $3,500.00 = $10,500.00 2 - 3' x 8' wood/glass doors @ $4,500.00 = $9,000.00
2 - 3' x 6'8" wood/glass doors @ $3,750.00 = $7,500.00
2 - 3' x 6'8" metal doors @ $2,000.00 = $4,000.00
1 - 2.75' x 6'8" metal door @ $1,800.00 = $1,800.00
TOTAL = $137,800.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 175 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 58 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category The consensus of pest control companies operating in this geographic area is that all buildings can be considered to warrant fumigation on a 15 year cycle.

The cost for this component is based on actual quotations provided to the client.

It is recommended that each client provide a line item in their operating budget for "local treatments" annually which would include a provision for subterranean termites.

Category
Building Exterior - Termite Control
Placed In Service
Useful Life
Remaining Life
Replacement Year
080 Building Exterior
01/2004
15 0
2024
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$107,500.00
100.00%
$107,500.00
$167,481.50
$0.00
$334.38
$3.05
$337.43

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 176 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 59 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is an Olympian D200P4 200KW back up generator with Caterpillar diesel powered engine and auto start operation.

Because of the durability of diesel engines, most maintenance is preventative by nature. Preventative diesel engine maintenance consists of the following: General inspection, lubrication service, cooling system service, fuel system service, servicing and testing starting batteries and regular engine exercise. Consult with a qualified service representative for actual service intervals and detailed maintenance.

Category
Equipment - Back Up Generator
Placed In Service
Useful Life
Remaining Life
Replacement Year
090 Equipment
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 generator
$125,000.00
100.00%
$125,000.00
$167,989.55
$0.00
$583.80
$5.33
$589.13

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 177 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 60 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category During our November 2007 site visit, we observed the following electronic equipment:

Server room (Electrical Room #143):
3 - Mitel SX-200 phone systems
2 - Mitel DNIC music on-hold, etc.
6 - large computer hubs/switches
3 - smaller computer hubs/switches
many servers, monitors and other electronic equipment
Council Chamber:
12 - NEC computer monitors/terminals
3 - AMX touch screens
2 - built-in digital time keepers
2 - Sanyo Pro Xtra projectors
2 - retractable ceiling screens
1 - Panasonic video camera
1 - large wood podium w/2 mics, digital timekeeper & computer interface 1 - smaller wood podium w/1 mic & computer interface
9 - in ceiling speakers
Council Chamber (back room):
5 - Stewart PA-50B 100 watt power amps
3 - Symnet Audio Matrix amps/processors
2 - ATI amplifiers
2 - Listen P.A. systems
1 - Netlinx integrated controller
1 - QSC CX108V professional amp
1 - Powerware S125
1 - AMX touch panel interface
1 - Octoplus scaler/switcher
1 - Extron EQ/amplifier
1 - Extron converter
We have excluded budgeting at this time for the computer/office equipment and furnishings & fixtures located throughout the City's offices and council chamber. We anticipate this equipment will be replaced/upgraded on an as-needed basis and not all at one time. If the City wishes to incorporate this element into the reserve analysis, we would be happy to revise this report.

Category
Equipment - Electronic/Office, Unfunded
Placed In Service
Useful Life
Remaining Life
Replacement Year
090 Equipment
01/2004
n.a.
n.a.
n.a.

Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 comment
$0.00

0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 178 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 62 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are Otis 3-floor hydraulic elevators.

The remaining life of this component has been extended at the request of the client (not planned for 2024).

Category
Equipment - Elevators, Cab Refurbish
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
090 Equipment
01/2004
20 +1
1 2025
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2 elevators
$17,500.00
100.00%
$35,000.00
$36,050.00
$0.00
$1,637.63
$14.94
$1,652.57

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 179 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 63 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are Otis 3-floor hydraulic elevators.

This component is for the additional major repair costs associated with hydraulic style elevators such as valve and cylinder replacements.

Category
Equipment - Elevators, Modernization
Placed In Service
Useful Life
Remaining Life
Replacement Year
090 Equipment
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2 elevators
$250,000.00
100.00%
$500,000.00
$671,958.19
$0.00
$2,335.22
$21.31
$2,356.52

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 180 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 64 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is the Radionics D7412 fire control panel with LCD display located in the electrical room on the first level (room 115).

We have excluded budgeting for this component as we anticipate it will be replaced on an as-needed basis and the cost would fall below the $20,000 threshold the City has established.

Category
Equipment - Fire Control Panel, Unfunded
Placed In Service
Useful Life
Remaining Life
Replacement Year
090 Equipment
01/2004
n.a.
n.a.
n.a.

Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 panel
$0.00

0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 181 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 65 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is a Lochinvar 650K BTU boiler located in a small building next to the cooling tower.

The remaining life of this component has been extended due to its condition at our most recent site visit.

Category
Equipment - HVAC, Boiler
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
090 Equipment
01/2004
20 +3
3 2027
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 boiler
$27,500.00
100.00%
$27,500.00
$30,049.99
$0.00
$428.73
$3.91
$432.64

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 182 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 66 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Originally, there was a large Evapco cooling tower (model #LSWA41B) located outside of the building at ground level.

The client replaced this cooling tower with an Evapco cooling tower (model #LSWE4-4112) in April 2023 for a total cost of $143,000.

Refurbishing includes motor replacement, bearing and shaft replacement, protective metal coating and all additional minor repairs which may be necessary.

Category
Equipment - HVAC, Cooling Tower (Refurbish)
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
090 Equipment
04/2023
20 -10
9 2033
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 cooling tower
$75,000.00
100.00%
$75,000.00
$97,857.99
$0.00
$389.28
$3.55
$392.83

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 183 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 67 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Originally, there was a large Evapco cooling tower (model #LSWA41B) located outside of the building at ground level.

The client replaced this cooling tower with an Evapco cooling tower (model #LSWE4-4112) in April 2023 for a total cost of $143,000.

The current cost used for this component is based on actual expenditures incurred at last replacement, and has been adjusted for inflation where applicable.

Category
Equipment - HVAC, Cooling Tower (Replace)
Placed In Service
Useful Life
Remaining Life
Replacement Year
090 Equipment
04/2023
20 19
2043
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 cooling tower
$150,000.00
100.00%
$150,000.00
$263,025.91
$0.00
$368.05
$3.36
$371.41

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 184 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 68 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These units are located on the roof:

Category
Equipment - HVAC, Package Units
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
090 Equipment
01/2004
16 +6
2 2026
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$177,500.00
100.00%
$177,500.00
$188,309.75
$0.00
$4,151.71
$37.88
$4,189.59
* This unit is located on the roof and serves the city's server room.

The remaining life of this component has been extended due to its condition at our most recent site visit. 1 York 2 ton A/C unit* @ $8,000.00 = $8,000.00
1 Trane 3 ton unit @ $20,000.00 = $20,000.00
1 Trane 7.5 ton unit @ $37,500.00 = $37,500.00
1 Carrier 14 ton unit @ $46,000.00 = $46,000.00
1 Carrier 16 ton unit @ $50,000.00 = $50,000.00
2 Fujitsu mini split systems @ $8,000.00 = $16,000.00
TOTAL = $177,500.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 185 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 69 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are 15HP pumps/motors with digital control panels, in the small building next to the cooling tower, that circulate the water from the cooling tower through the building.

The remaining life of this component has been extended due to its condition at our most recent site visit.

Category
Equipment - HVAC, Pumps/Motors
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
090 Equipment
01/2004
16 +6
2 2026
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2 pumps
$22,500.00
100.00%
$45,000.00
$47,740.50
$0.00
$1,052.55
$9.60
$1,062.15

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 186 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 70 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category At the request of the client, budgeting for this component has been excluded at this time as this system is regularly repaired, maintained, augmented and updated as an ongoing operating expense. This component is listed for inventory purposes only.

Category
Equipment - Surveillance System, Unfunded
Placed In Service
Useful Life
Remaining Life
Replacement Year
090 Equipment
01/2004
n.a.
n.a.
n.a.

Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 system
$0.00

0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 187 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 71 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are approximately 25' metal flag poles.

We have excluded budgeting for this component as we anticipate it will be replaced on an as-needed basis and the cost would fall below the $20,000 threshold the City has established.

Category
Grounds - Flag Poles, Unfunded
Placed In Service
Useful Life
Remaining Life
Replacement Year
100 Grounds
01/2004
n.a.
n.a.
n.a.

Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2 poles
$0.00

0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 188 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 72 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category This is a large decorative 6' tall concrete fountain with ceramic trim tile and large round base pool measuring approximately 115 sq. ft.

Category
Grounds - Fountain
Placed In Service
Useful Life
Remaining Life
Replacement Year
100 Grounds
01/2004
30 10
2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 fountain
$60,000.00
100.00%
$60,000.00
$80,634.98
$0.00
$280.23
$2.56
$282.78

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 189 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 73 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category These are stone-covered masonry walls with 6" and 11" metal lettering located at the El Toro and Paseo de Valencia entrances to the civic center; the lettering spells out "Laguna Hills Civic Center".

We have excluded budgeting for this component as we anticipate it will be replaced on an as-needed basis and the cost would fall below the $20,000 threshold the City has established.

Category
Grounds - Monument Signs, Unfunded
Placed In Service
Useful Life
Remaining Life
Replacement Year
100 Grounds
01/2004
n.a.
n.a.
n.a.

Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
2 signs
$0.00

0.00%
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 190 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 74 Laguna Hills Civic Center
Component Detail
Directed Cash Flow Calculation Method; Sorted By Category Category
Grounds - Park Furnishings
Placed In Service
Useful Life
Adjustment
Remaining Life
Replacement Year
100 Grounds
01/2004
20 +10
10 2034
Quantity
Unit Cost
% of Replacement
Current Cost
Future Cost
Assigned Reserves at FYB
Monthly Member Contribution
Monthly Interest Contribution
Total Monthly Contribution
1 total
$108,500.00
100.00%
$108,500.00
$145,814.93
$0.00
$506.74
$4.62
$511.37
The remaining life of this component has been extended due to its condition at our most recent site visit. 22 - 6' x 6' metal tree grates @ $2,000.00 = $44,000.00 5 - metal trash receptacles @ $1,500.00 = $7,500.00
4 - wood trellis structures @ $8,500.00 = $34,000.00
4 - 6.5' metal benches w/backs @ $3,250.00 = $13,000.00 4 - 6.5' metal benches w/o backs @ $2,500.00 = $10,000.00 TOTAL = $108,500.00

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 191 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 75 Laguna Hills Civic Center
Component Detail Index
Page
Building Exterior - Decks & Stairs 56
Building Exterior - Doors 57
Building Exterior - Termite Control 58
Building Interior - Ceiling Panels 43
Building Interior - Council Chamber, Desks 44
Building Interior - Floor, Carpet 45
Building Interior - Floor, Stairwells 46
Building Interior - Floor, Tile 47
Building Interior - Restrooms, City Suites 48
Building Interior - Restrooms, Common (Floor 1) 49
Building Interior - Restrooms, Common (Floor 2) 50
Building Interior - Restrooms, Common (Floor 3) 51
Building Interior - Room Partition 52
Building Interior - Wallpaper 53
Concrete - Mastic, Unfunded 29
Concrete - Replacement 30
Equipment - Back Up Generator 59
Equipment - Electronic/Office, Unfunded 60
Equipment - Elevators, Cab Refurbish 62
Equipment - Elevators, Modernization 63
Equipment - Fire Control Panel, Unfunded 64
Equipment - HVAC, Boiler 65
Equipment - HVAC, Cooling Tower (Refurbish) 66
Equipment - HVAC, Cooling Tower (Replace) 67
Equipment - HVAC, Package Units 68
Equipment - HVAC, Pumps/Motors 69
Equipment - Surveillance System, Unfunded 70
Fencing - Metal 37
Grounds - Flag Poles, Unfunded 71
Grounds - Fountain 72
Grounds - Monument Signs, Unfunded 73
Grounds - Park Furnishings 74
Lighting - Exterior, Building 39
Lighting - Exterior, Grounds 40
Lighting - Interior 41
Painting - Exterior 35
Painting - Interior 36
Plumbing - Repipe, Fresh Water Lines 54
Plumbing - Repipe, Sewer Lines 55
Roofs - Built Up 33
Roofs - Tile 34
Streets - Asphalt, Overlay/Major Rehab 31
Streets - Asphalt, Repair/Seal & Stripe 32
Walls - Masonry 38

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 192 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) 76 Laguna Hills Civic Center
Component Detail Index
44 Components

11.10.2023(1) Advanced Reserve Solutions, Inc.

4.7.b
Packet Pg. 193 Attachment: Civic Center Reserve Study (3410 : Reserve Study for the Laguna Hills Civic Center) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE:

TO:

FROM:

ISSUE:

March 12, 2024
Mayor and Council Members
Joe Ames, P.E., T.E.

Public Works Director/City Engineer
Reserve Study for the Community Center
RECOMMENDATION: That the City Council receive and file the report.

SUMMARY:

On March 14, 2023, City Council directed City staff to prepare reserve studies for the Civic Center and the Community Center to gauge the annual funding amount the City should be setting aside for future capital improvement project expenses. Both studies have been prepared. This agenda report summarizes the Community Center reserve study and makes recommendations concerning the Community Center.

BACKGROUND:

The Community Center’s maintenance is managed by Essex Realty Management, Inc. (“Essex”). Essex procures service providers for maintenance, including janitorial services and repair work. As such, Essex commissioned the attached reserve study from Advanced Reserve Solutions, Inc. located in Laguna Hills, which last prepared a similar report for the City in 2008.

The newly commissioned reserve study included with this agenda report proposes short-term and long-term significant capital improvement projects, some of which may be deferred at the discretion of the City.

According to the reserve study, significant short-term projected upcoming estimated expenses include:

4.8 Packet Pg. 194
Reserve Study for the Community Center
March 12, 2024