24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.lagunahillsCA.gov
3. Will the City allow changes to the sample Professional Services Agreement upon request? Response: The consultant should expect that no substantial changes will be made to the sample Professional Services Agreement. Sections or text in the Agreement that the consultant believes are “non-applicable” items, such as any prevailing wage requirements, will remain in the contract but will not apply if the work conducted does not trigger such requirements.
4. Is the non-collusion affidavit submittal requirement only for the prime consultant? Response: Yes.
5. In Section C, the request for a list of all previous and current clients, is this for the prime firm only?
Response: Yes, it is for the prime firm only.
6. Within Section II, “Proposal Response Requirements,” Subsection C, “Resumes and Qualifications of Personnel,” the RFP states the following:
Professional Memberships/Registrations/Licensure/Certifications: Separately, please include a complete list of all previous and current clients.
The text after “Separately,…” appears to be a typo. Please clarify what we should provide.
Response:
Please include in the personnel resumes any professional memberships, registrations, licensures, and certifications for that person.
Separate from the resumes but within the proposal, please include a complete list of all previous and current clients.
7. Is the City open to using one consultant for all three projects (all five park rehabilitation projects (Cabot Park, El Conejo Park, MacKenzie Park, Veeh Ranch Park, and San Remo Park)?
Response: Yes.
8. Under Proposal Evaluation and Selection, it states:
The City intends to enter into a multi-year Professional Services Agreement to fulfill the City’s needs.
However, under Scope of Services, it states:
The City is expecting final design plans and specifications to be completed within nine (9) months of the contract award.
Can you confirm what is the term of the contract?
Response:
The inclusion of the statement, “the City intends to enter into a multi-year Professional Services Agreement to fulfill the City’s needs” is a typo and should not have appeared in the RFP.
The term of the contract will be for possibly three years to cover design and, if optionally awarded, construction management and contract administration services, if proposed.
7.2.1.f
Packet Pg. 772 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 20, 2024
Addendum No. 1 to RFPs for Professional Park Design Consulting Services
24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.LagunaHillsCA.gov
9. Are current topographical surveys available for each park? Response: No, the chosen consultant will need to conduct its own topographical survey.
10. Are current geotechnical surveys or reports available for each park? Response: No, the chosen consultant will need to conduct its own geotechnical survey.
11. Are as-built drawings available for each park? Are as-built drawings available in AutoCAD?
Response: Yes, as-built drawings are available in PDF format only. AutoCAD drawings are not available.
12. Will we need to have a civil engineer on our team for survey and grading? Response: Yes, the chosen consultant should have a civil engineer on its team. The RFP states civil engineering should be an included discipline on the team, and deliverables include grading and drainage plans. As stated in the RFP, the scope of work at each park may expand after community survey results and cost estimates are presented to City Council, so City staff wants to ensure the chosen consultant is multi-faceted.
Please also see Question 15 below and the response regarding how to structure your proposal.
13. Should the evaluation of each park include Americans with Disabilities Act compliance parkwide or just at the playground?
Response: The evaluation should be parkwide within the limits identified in the RFP boundary map.
14. The PS&E deliverables indicate “signage.” What signage shall be considered as part of the base project?
Response: The signage possibly contemplated for replacement is the park identification sign at the entrance to each park. However, this is a minor deliverable and should not be a focus of your proposal.
15. The RFP indicates that the primary improvements will be upgrades to the play equipment and safety surfacing, which would not require a planting plan or utilities plans.
Would you like us to assume that these services would be optional tasks based on community input on additional services?
Response: Yes, this would be a good method of structuring the proposal (and the separate fee proposal).
7.2.1.f
Packet Pg. 773 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 20, 2024
Addendum No. 1 to RFPs for Professional Park Design Consulting Services
24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.LagunaHillsCA.gov
16. Will the City be continuing with limiting all park playground equipment to its standard manufacturer, Landscape Structures, Inc (LSI), or will the City be looking for equipment from multiple manufacturers in these playground renovation projects? Response: The City has been having difficulty with getting spare parts from LSI for repairs to existing playground equipment. City staff learned from LSI that the company is undergoing an internal reorganization and, currently, part orders are not being fulfilled.
Therefore, the City is open to finding another company for playground equipment.
17. The RFP includes proposed budgets for the projects. Can you confirm if this is for both design and construction? Is this the amount set for the confirmed improvements to the playground and would there be additional budget for additional amenities if the community is interested in pursuing them?
Response:
The proposed budgets listed in the RFP are for construction only.
Note: There were some typos in the RFPs concerning total budgets. Please use the budgets below.
Specifically, the City has allocated the following budgets for the following construction scopes of work:
• Cabot Park: $417,000 has been budgeted for removal of the existing playground equipment and rubber surfacing and replacement with new playground equipment and rubber surfacing.
• El Conejo Park: $455,000 has been budgeted for removal of the existing zipline structure and the installation of a small age 2-5 playground, replacing worn components on the age 5-12 playground, and replacement of all rubber surfacing.
• MacKenzie Park: $360,000 has been budgeted for removal of the existing large age 5-12 playground and the installation of two small playground units for age 2- 5 and age 5-12, and replacement of rubber surfacing.
• San Remo Park: $410,000 has been budgeted for replacement of existing playground equipment with new playground equipment, and replacement of all rubberized surfacing. The Laguna Terrace Association has also requested the conversion of the volleyball area into a barbecue area (an additional $100,000 has been allocated for this work).
• Veeh Ranch Park: $500,000 has been budgeted for the replacement of all playground equipment, replacement of light fixture standards throughout the park, and replacement of rubber surfacing.
7.2.1.f
Packet Pg. 774 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 20, 2024
Addendum No. 1 to RFPs for Professional Park Design Consulting Services
24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.LagunaHillsCA.gov
Dependent on the results of the community surveys, probable construction costs, and direction from the City Council, additional funds may be budgeted for additional park rehabilitation efforts or if additional funds are needed to accomplish the scopes listed above.
Therefore, the chosen consultant(s) will be expected to evaluate and inventory all of the other existing improvements at each park, as described in the RFP, to aid in determining the park rehabilitation scope of work.
18. Is the City interested in water-based play features for its parks? Response: While the City may wish to eventually construct a water-based play feature in one of the City’s parks, such a play feature may be best suited to siting at the Community Center & Sports Complex (which is not within the scope of these RFPs) due to the upfront capital and ongoing operations and maintenance costs. Accordingly, a water-based play feature is not contemplated at any of the parks in the RFPs.
If you have any additional questions about the RFPs, please send your questions to [email protected]. The City plans to release another addendum by 5:00 p.m. on February 29, 2024.
Sincerely,
Joe Ames, P.E., T.E.
Public Works Director/City Engineer
7.2.1.f
Packet Pg. 775 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional
CITY OF LAGUNA HILLS
24035 El Toro Road •Laguna Hills, California 92653 • (949) 707-2600 • FAX (949) 707-2633 Website: www.lagunahillsCA.gov
February 27, 2024
SUBJECT: Addendum No. 2 to RFPs for Professional Park Design Consulting Services for (1) Cabot Park, (2) El Conejo Park & MacKenzie Park, and (3) Veeh Ranch Park & San Remo Park
To All Consultants:
This Addendum No. 2 is being issued for the subject three RFPs:
• Professional Park Design Consulting Services for Cabot Park; • Professional Park Design Consulting Services for El Conejo Park & MacKenzie Park; and • Professional Park Design Consulting Services for Veeh Ranch Park & San Remo Park.
Because of interest in the RFPs and the early questions already posed, the City released Addendum No. 1 on February 20, 2023.
Please review the questions and answers in both Addendum No. 1 and this addendum, Addendum No. 2.
Questions may no longer be submitted. This Addendum No. 2 answers any remaining questions that City staff determined warranted a response.
Questions and Responses for all RFPs:
1. How can we prepare a fee proposal for professional design services when we don’t know what input may come from the Community Outreach process which would affect the final scope of work?
Response: City staff recognizes this challenge. City Council did not want to first embark on a Parks Master Plan that would have provided a scope of work for each park. Instead, to “fast-track” these park rehabilitation efforts, these RFPs contemplate a two-step approach: (1) parks master planning-type work consisting of: (a) inventorying existing park improvements and (b) community outreach and needs assessment, followed by: (2) design efforts that include (a) preliminary design, and (b) final design.
Proposers should provide a narrative proposal and a fee proposal that focuses on the known, desired improvements, as stated in the RFPs and Addendum No. 1, while also providing information on optional services that may be required if the design scope of work is enhanced.
As a reminder, Section V: Schedule of Compensation Fees states:
7.2.1.f
Packet Pg. 776 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 27, 2024
Addendum No. 2 to RFPs for Professional Park Design Consulting Services
Compensation will be made at the fees and schedule contained in the Proposer’s Proposal/Scope of Work and subject to a Maximum Contract Amount as agreed upon by Proposer and City (emphasis added).
It is very likely that, upon selection of the best qualified firms from the narrative proposal, City staff will have to negotiate compensation schedules with the best qualified firms. This negotiation may include refinement of the submitted fee proposal to cover the desired scope of work.
Nevertheless, per the RFP, proposers shall provide a cost proposal in tabular format by task. Therefore, the cost proposal may solely focus on the known, desired improvements as stated in the RFPs and Addendum No. 1, with a schedule of hourly rates for other possible tasks and specialty disciplines.
Addendum No. 1 also included information about the City’s needs for geotechnical engineering, topographical information, ADA review, etc. Proposers shall consider this in their narrative and fee proposals.
Regarding other tasks and specialty disciplines, the RFPs state the following:
The Consultant shall assemble a team to provide all key services related to the necessary architecture and engineering to produce a complete, biddable, and constructible design package. The City anticipates that such a design team may include, but is not limited to, specialists in the following fields:
• Park Design
• Landscape Architecture
• Civil Engineering
• Geotechnical Engineering
• Mechanical, Electrical, and Plumbing Engineering
• Utility Coordination
• Environmental Consulting
• Cost Estimating
The expectation is proposers are design firms that are multi-disciplinary or that have ready access to sub-consultants that have specialists in the fields listed above, likely led by a landscape architect that specializes in community outreach efforts and park and playground design services. Therefore, proposers should be able to readily provide hourly rates for other possible tasks and specialty disciplines.
2. Please clarify what can be excluded from the proposal page counts.
Response: The following items may be excluded from the proposal page counts:
• Front and back cover pages;
• Tabular or dividing pages;
• Table of contents and indexes;
• City required forms (as the RFP already stated) which may be placed behind separate tabular or dividing pages;
• Resumes: This may now be excluded from the page count to alleviate the many concerns we’ve received from proposers regarding how to include all the required information in 30 pages; and
7.2.1.f
Packet Pg. 777 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 27, 2024
Addendum No. 2 to RFPs for Professional Park Design Consulting Services
• Compensation/payment schedule (fee proposal): The compensation/payment schedule (fee proposal) is to be submitted in a separate, sealed envelope as described in the RFP, so this would not count toward the page count.
3. In Addendum No. 1 on page 2, question 6, it states: “Separate from the resumes but within the proposal, please include a complete list of all previous and current clients.” Can we limit this list to include only recent relevant clients (due to page limit concerns)? Response: Elsewhere in the RFP under Section II: Proposal Response Requirements, Subsection B, there is discussion of providing lists of comparable contracts in the past (5) five years. Consequently, proposers may limit their “complete list of all previous and current clients” to all clients in the past (5) years.
4. In Section IV: Scope of Services, Final Design Plans (Construction Documents and Specifications), please clarify why the last two bullet points: “During the bid process, respond to bidder…” and “During Construction, respond to requests…”, are in this portion of the scope of services, and not in the “Optional: Construction Management and Contract Administration.” We would typically consider those tasks to be better suited for the Construction Management and Administration portion of the services and just wanted to confirm if this was a typographical error.
Response: The City considers this work necessary for all of the park projects in the RFP.
We envision “Construction Management and Contract Administration” to be providing daily inspection and oversight of the project and managing the actual construction contract, similar to construction management services provided by a civil engineering firm. If you
5. What do you mean by no notebooks? Can we submit 11” x 17” pages that will count as only one page? Can we use font smaller than 10-point font on tables, etc.? Can we use colored paper?
Response: All proposals shall be formatted and submitted on 8.5” x 11” pages ONLY and hardcopies secured with binder clips ONLY. We do not want to receive spiral-bound or spine-bound proposals, stapled proposals, etc. There is no need to use thick cardstock for front and back covers. No part of the proposal shall include font smaller than 10-point font. Feel free to use colored paper, especially for tabular or dividing pages.
6. Will the existing park playground boundaries serve as the boundaries for future playground renovations?
Response: Proposers should assume this, yes.
7. Can the consultant select a preferred company to work with for all park playground equipment renovations?
Response: The consultant may make recommendations for which playground manufacturer(s) to use, but the consultant should allow the City to review and choose a playground equipment manufacturer during the design process. While the City has used Landscape Structures, Inc. (LSI) as its standard manufacturer for past playground replacement projects, we have run into issues procuring replacement parts lately. The City
7.2.1.f
Packet Pg. 778 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 27, 2024
Addendum No. 2 to RFPs for Professional Park Design Consulting Services
may, during the design process, require the consultant to use a singular alternative manufacturer of playground equipment.
8. What type of environmental consulting is needed?
Response: No change of use is anticipated. The City plans to file categorical exemptions for the work.
9. Will there be pre-proposal site meetings?
Response: No. All of the sites are publicly accessible.
10. Will the City consider extending RFP deadlines?
Response: No.
11. Do we need to include/consider Water Quality Management Plan (WQMP) development efforts as part of our scope of work? Do we need to include hydrology and hydraulic studies in our scope of work?
Response: Not at this time. The scopes of work and types of work contemplated at this time are primarily focused on playground and rubber surfacing replacements. While the community outreach efforts may result in expansion of the scope of work, City staff does not believe the expansion(s) of work will result in the replacement of 5,000 square feet or more of impervious surface areas that are non-exempt from the WQMP development requirements.
12. Will the City remove the following language in Section 5.2.D.1 of the sample Professional Services Agreement related to insurance?
“The policy shall be endorsed to provide the following: Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.”
The requirement to provide a contractual liability endorsement exceeds the scope of commercially available professional liability insurance.
Response: Dozens of firms have entered into the same Professional Services Agreement, or are currently engaged under this same PSA, without any objections. If it is true that commercially available professional liability insurance can not be endorsed in the manner required in the Agreement, then we will consult with the City Attorney and our insurance carrier on this request.
<End>
7.2.1.f
Packet Pg. 779 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional February 27, 2024
Addendum No. 2 to RFPs for Professional Park Design Consulting Services
No further questions may be submitted at this time regarding the RFPs.
We thank you in advance for submitting your proposal.
Sincerely,
Joe Ames, P.E., T.E.
Public Works Director/City Engineer
7.2.1.f
Packet Pg. 780 Attachment: Professional Services Agreement - RJM Design Group, Inc. (Veeh Ranch and San Remo Parks) (3521 : Award of Professional City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 14, 2024
TO: Mayor and Council Members
FROM: Joshua Sweeney
Mayor Pro Tempore
ISSUE: Discussion on the Formation of an Ad-Hoc Committee to Explore the Feasibility of Establishing a Community Garden
RECOMMENDATION: Mayor Pro Tempore Sweeney recommends that the City Council discuss and provide direction to staff.
Per City Council Policy No. 120, at the April 23, 2004, regular meeting, Mayor Pro Tempore Sweeney requested and received a second from Council Member Caskey to place this item on the agenda for discussion.
8.1 Packet Pg. 781
City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 14, 2024
TO: Mayor and Council Members
FROM: Janine Heft
Council Member
ISSUE: Discussion on Vacant City-Owned Parcels that Can be Considered for Future Development to Benefit the Citizens of Laguna Hills.
RECOMMENDATION: Council Members Heft and Pezold recommend that the City Council direct staff to prepare a comprehensive inventory and assessment of vacant City-owned parcels that includes identifying the location, size, condition, ownership status, zoning classification, and potential uses of each property in an effort to ensure that the highest and best use is being considered and maximized.
Per City Council Policy No. 120, Council Member Heft requested and received a second from Council Member Pezold to place this item on the agenda for discussion.
8.2 Packet Pg. 782
City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 14, 2024
TO: Mayor and Council Members
FROM: Dave Wheeler
Mayor
ISSUE: Potential Changes To, Clarified Interpretation, and Discussion of the Urban Village Specific Plan (UVSP)
RECOMMENDATION: Mayor Wheeler recommends that the City Council discuss and provide direction to staff.
Per City Council Policy No. 120, Mayor Wheeler placed this item on the agenda for discussion.
ATTACHMENTS:
• Urban Village Specific Plan
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8.3.a
Packet Pg. 895 Attachment: Urban Village Specific Plan (3514 : Urban Village Specific Plan) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 14, 2024
TO: Mayor and Council Members
FROM: Dave Wheeler
Mayor
ISSUE: Potential Changes To, Clarified Interpretation, and Discussion of Laguna Hills Municipal Code Chapter 9-92: Application Process and Submittal Requirements
RECOMMENDATION: Mayor Wheeler recommends that the City Council discuss and provide direction to staff.
Per City Council Policy No. 120, Mayor Wheeler placed this item on the agenda for discussion.
ATTACHMENTS:
• LHMC Chapter 9-92
• Flowchart of Project Approval Process
8.4 Packet Pg. 896
9-92.010
238-183 (Laguna Hills Supp. No. 22, 6-19)
Chapter 9-92
APPLICATION PROCESS AND
SUBMITTAL REQUIREMENTS
Sections:
9-92.010 Purpose.
9-92.020 Application materials.
9-92.030 Applications.
9-92.040 Application acceptance and
processing.
9-92.050 Requirements for complete
applications.
9-92.060 Application withdrawals.
9-92.070 Preliminary project review.
9-92.080 Types of applications and findings.
9-92.090 Conditional approvals.
9-92.100 Effect of conditions.
9-92.110 Revocation or suspension process.
9-92.120 Notice of action.
9-92.130 Reapplication or application to
amend conditions.
9-92.010 Purpose.
The purpose of this chapter is to provide regulations
for the acceptance of development applications, permits and approvals. (Ord. 98-8 § 2 (part): prior code § 9-
41.010)
9-92.020 Application materials.
The Planning Department shall prepare and maintain
information materials for each permit required by this
code. The department shall furnish application forms,
questionnaires, and information packages to all persons interested in presenting development applications to the city. The information packets shall address content of
applications, fee information, and general processing procedures and requirements. (Ord. 98-8 § 2 (part): prior code § 9-41.020)
9-92.030 Applications.
Applications submitted pursuant to this code are listed in Table 9-92.030. The table also shows general information related to the various applications.
Any permit or project approved according to this code
may be revoked or suspended in the same manner in
which it was approved upon conduct of required review
and/or hearing to consider revocation or suspension.
Each review and hearing body has the right to approve,
approve with conditions or deny any development permit.
Decisions of the Community Development Director are
appealable to the Planning Agency. Decisions shall be
final ten calendar days after the hearing date unless
appealed.
Table 9-92.030
APPLICATION INFORMATION
Application Type Notice
Required
Radius Map
Distance
Review Body How
Adopted/Granted
Accessory dwelling unit No N/A CDD Letter
Appeal Yes 300' by state law PA Resolution
Certificate of compliance See subdivision
code
Certificate of use and
occupancy
No N/A BO CDD Sign-off on building
permit
Changed plan No N/A CDD Letter
Conditional use permit Yes 300' PA Resolution
Conditional use permit for
large family day care facilities
Yes 100' CDD
PA (if hearing
requested)
Letter
Resolution
Development agreement Yes 300' CC Ordinance
Development code amendment Yes 300' when map
change involved
CC Ordinance
8.4.a
Packet Pg. 897 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.030
(Laguna Hills Supp. No. 22, 6-19) 238-184
Notes:
PA = Planning Agency CE = City Engineer
CC = City Council CDD = Community Development Director
BO = Building Official N/A = Not applicable
(Ord. 2018-7 § 12; Ord. 2011-2 § 1 (Exh. A (part)): Ord. 2003-5 Exh. A § D; Ord. 2001-3 § 2 (part), 2001; Ord. 98-8 § 2 (part): prior code § 9-41.030)
Extension of time (maps) See subdivision
code
Extension of time (zoning) Yes 300' PA Resolution
General plan amendment:
Major Yes 300' CC Resolution
Minor Yes 300' CC Resolution
Technical No N/A CDD Memo
General plan interpretation No N/A PA Letter or memo
Home occupation permit No N/A CDD Sign-off on home
occupation permit form
Landscape plan No N/A CDD Letter
Lot line adjustment No N/A CDD/CE Letter
Master sign program:
Major Yes 300' PA Resolution
Minor No N/A CDD Letter
Parking use permit Yes 300' PA Resolution
Precise plan Yes 300' PA Resolution
Preliminary project review No N/A CDD Review only no decision Site development permit:
Major Yes 300' PA Resolution
Minor No N/A CDD Letter
Specific plan Yes 300' CC Resolution or ordinance
Specific plan amendment Yes 300' CC Resolution or ordinance Special animal permit Yes Abutting properties CDD Letter Special use permit Yes 300' PA Resolution
Temporary sign permit No N/A CDD Application form signoff Temporary use permit No N/A CDD Application form signoff Tentative parcel map See subdivision code
Tentative tract map See subdivision code
Variance Yes 300' PA Resolution
Table 9-92.030
APPLICATION INFORMATION (Continued)
Application Type Notice
Required
Radius Map
Distance
Review Body How
Adopted/Granted
8.4.a
Packet Pg. 898 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.040
238-185 (Laguna Hills Supp. No. 13, 8-11)
9-92.040 Application acceptance and processing.
The following general process shall be followed in the
administration of applications received by the Planning Department. Application information handouts furnished
by the department include a synopsis of the review and
hearing process pertinent to each specific application.
A. Applications subject to this code shall be
reviewed and if the application is incomplete, notification shall be given within thirty (30) days.
B. Applicants shall be given a specified period of
time in which to add or provide the missing data and information to the application. This period may vary in length due to the complexity of the application and intensity of corrections needed. The Director or his or her designee shall provide such date in writing, but in any case, the reasonable correction period shall not be less than sixty (60) days unless otherwise agreed to by the Director and the applicant. The Director, upon written request of the applicant, may extend the resubmittal date.
C. Whenever the applicant has failed to provide the
required materials or has exceeded the correction/resubmittal due date, the Director shall summarily declare the application incomplete and withdrawn from further consideration. The Director shall provide written notice to the applicant of such forced withdrawal.
D. Department personnel shall review the completed
application to evaluate and reach a determination pursuant to adopted California Environmental Quality Act (CEQA)
guidelines and requirements.
E. Upon completion of CEQA requirements, the
Director shall insure scheduling and notice actions necessary to conduct any required hearings or public review.
Advertising and notice requirements shall be as contained in this code or applicable state law.
F. Hearings on project applications may be continued from time to time. Continued hearings shall be set to a date and time certain and the hearing body shall insure such continuance is announced. Staff shall post continued hearing notices as required by adopted city rules of administration.
G. Applicants shall be notified of the decision on the
application in writing by the city. (Ord. 98-8 § 2 (part):
prior code § 9-41.040)
9-92.050 Requirements for complete
applications.
Development project applications will generally contain the information in Table 9-92.050 and outlined here.
The Community Development Director may require additional information or specifications that will add clarity to the review and understanding of the request.
A. Application form as provided by the department
completed and signed by the applicant, owner, or agent
containing a complete project description;
B. Statement from the applicant explaining how the
project satisfies the required findings for such application; C. A detailed site plan of the property and surrounding area at sufficient scale to be readable and understandable and consistent with the standards for the site plan contained in the application handout furnished by the
department;
D. Existing and proposed building/structure elevations which show materials, colors, and finishes to be part of the project. Architectural plans shall be drawn to the scale identified in the department handout;
E. Signature of the owner upon application form or
notarized letter authorizing application by an appointed agent;
F. Legal description of property furnished on grant
deed recorded within Orange County;
G. Two copies of a title report which is current to
within six months of the date of application;
H. Floor plans drawn to an easily readable architectural scale showing existing and proposed conditions; I. Detailed project description discussing the nature
of the proposal and the specifics of the requested action; J. Materials and color boards, as required, prepared
in an eight and one-half inch by eleven (11) inch format; K. Blue line or black line copies of the project plans
in the number specified by the application handout. All plans to be fan folded to eight and one-half inch by eleven (11) inch size. Sheet size should be limited to twenty-four (24) inch by thirty-six (36) inch;
L. Two copies of the latest county assessor parcel
map drawn to scale showing all properties within three
hundred (300) feet of the project site, including streets, highways, and alleyways;
M. A certified list of all property owners within three hundred (300) feet of the applicant’s property as determined from the latest equalized assessment role of the county of Orange.
8.4.a
Packet Pg. 899 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92)
8.4.a
Packet Pg. 900 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) N
W
00 I
.-
00 -...J
Action
Appeal(1)
Certificate of
compliance
Certificate of
use/occupancy
Change plan(2)
Conditional use
permit
Conditional use
permit for large
family day care
Development
agreement
Extensions of
time(4)
General plan
amendment
Home occupation
Lot line
adjustment"
Master sign
program
Misc. permits
Application Site
Plan
X X
X
X
X X
X X
X X
X
X X
X
X X
X X
X X
* *
Table 9·92.050
MINIMUM APPLICATION FILING REQUIREMENTS
Floor Elevations Landscape Property Env. Letter of Legal Color/ B1acklinel Plan Owner Data Data Authority Description Material Bluellne Board PlanslMaps (3)
X X X X X
X X X X
X
X X X X X X X X X
X X X X X X X X X
X X X X X X X X X
X X X X
X X X X X X X X X
X X X X X
X X
X X
X X X X X X
* * * * * * * * *
8.4.a
Packet Pg. 901
Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) Table 9·92.050 (Cont'd)
Action Application Floor Elevations Landscape Property Env. Letter of Legal Colorl Blackllnel Plan Plan Owner Data Data Authority Description Material Bluellne Board PlanslMaps (3)
Parking use X X I X X X X X X
pennit
Precise plan X X X X X X X X X X X
Preliminary X X* X* X* X* X* X* X* X*
project review
Site development X X X X X X X X X X X
penn it
I Special animal X X X* X X X X X
pennit'
Special use X X X X X X X X X X* X
pennit
Specific plan X X X X X X X X X X X
Subdivision X X X X X X
extensions ••
Temporary sign X X X X
pennit
Temporary use X X X X X X X
pennit
Tentative parcel X X X X X X ., map
Tentative tmct X X X X X X ,. map
Variance X X X X X X X
Zone/code X X X X X X
amendment($)
8.4.a
Packet Pg. 902
Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 238-189 (Laguna Hills Supp. No. 11, 12-09)
9-92.050
Table 9-92.050 (Cont’d)
Notes:X = Required* As directed by staff** See city subdivision code for detailed application requirements and process.(1) Appeals require all the same materials to be filed as were initially filed.(2) Change plans may require limited materials to be filed; staff will advise filing requirements based upon applicants proposed project.(3) Quantities vary, please see application information package for exact numbers.(4) Filings for land use permit extensions very dependent upon type of application; general rule is to file what was required for original approval.(5) Textual changes shall be submitted with the exact wording being proposed; map changes to be accompanied by maps showing current general plan, current zone, and proposed change.(Ord. 98-8 § 2 (part): prior code § 9-41.050)
8.4.a
Packet Pg. 903 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.060
(Laguna Hills Supp. No. 11, 12-09) 238-190
9-92.060 Application withdrawals.
Any development project application or other application for permit, entitlement, or relief sought under provisions of this code may be withdrawn at any time prior to a public hearing or final review by filing with the Director a written request for withdrawal. The request shall be
signed by all persons who signed the original application, or their designated agents or successors. An application may be withdrawn after commencement of a hearing with
consent of the hearing body. Withdrawn applications shall be subject to payment of outstanding city costs and
refunds made to applicant, as appropriate, as established by the fee resolution adopted by the city. (Ord. 98-8 § 2 (part): prior code § 9-41.060)
9-92.070 Preliminary project review.
This application allows proponents to submit minimal
data and plans to the Planning Department for early evaluation as to compliance with standards and requirements for all discretionary permits. This process is meant to help applicants establish concise and complete applications
when submitting a formal project and to concentrate professional expertise on those portions of the application which most need it. Applicants receive written comments from appropriate review departments as to how to
improve the application to ensure more favorable review upon formal submittal. The preliminary project review
does not replace any required formal application nor does it grant any authority or entitlement for a project. (Ord. 98-8 § 2 (part): prior code § 9-41.070)
9-92.080 Types of applications and findings.
The following development permits, or approvals,
require the findings specified:
Amendments may be proposed to change general plan
land use designations, zone designations, amend the zoning text and zoning map, to alter boundaries, or to revise provisions of the development code to add, remove or
modify regulations pursuant to provisions of the Government Code, seek alteration of a specific plan or modify a previously approved project plan.
A. Amendments. Amendments may be initiated in
the same manner as the original application and shall be approved in like manner. Findings for general plan
amendments, zone changes, code amendments, and specific plans shall address the following as a minimum:
1. That the amendment or plan is consistent with the
intent of the goals and policies of the general plan as a whole, and is not inconsistent with any element thereof;
2. That the amendment or plan is necessary to prescribe reasonable controls and standards for affected land uses to insure compatibility and integrity of those uses with other established uses;
3. That the amendment or plan is necessary to provide reasonable property development rights while protecting environmentally sensitive land uses and species;
4. That the plan or amendment is necessary to correct discrepancies in standards or policies within the plan area or land use category;
5. That the plan or amendment is necessary to protect the general health, safety, or general welfare of the community as a whole.
B. Precise Plan. Precise plans are required by Chapters 9-29 and 9-30 for developments within the mixed use and neighborhood mixed use zones whenever more than
one variety of land use is proposed for a single property or a limited collection of abutting properties. Findings for approval or modification of a precise plan shall be:
1. That the plan and the uses proposed are consistent
with the general plan;
2. That the proposed plan is consistent with adopted
development standards for the area in which proposed;
3. That the plan promotes community image and
enhances compatibility of uses in the plan area;
4. That the plan will reduce undesirable environmental consequences while improving economic needs of the area and community;
5. That the plan is sufficiently detailed to ensure
design values and controls needed to achieve a balance
and integration of uses.
C. Conditional Use Permits. Conditional use permits
are used to evaluate uses that may have a moderate to high potential for adverse impact to adjacent or abutting uses or the surrounding community due to operating characteristics. Approval of conditional use permits can allow a use, subject to expressed conditions, to ensure compatibility between the requested use and existing uses.
Prior to issuing a conditional use permit, the hearing
body shall make the following findings:
1. That the proposed use is consistent with the general plan;
2. That the nature, condition and development of
adjacent uses, buildings and structures have been considered and the proposed conditional use will not adversely effect or be materially detrimental to the adjacent uses, buildings, or structures;
3. That the proposed site is adequate in size and
shape to accommodate the use and integrate it with the
existing and planned uses in the vicinity;
4. That all required development standards prescribed by this code can be achieved;
8.4.a
Packet Pg. 904 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.080
238-191 (Laguna Hills Supp. No. 13, 8-11)
5. That the conditions and limitations placed upon
the use are necessary to ensure compatibility with adjacent or abutting uses and the preservation of the public peace, safety, and welfare.
The Community Development Director shall have the
authority to review and approve all change plans, or minor changes to any conditional use permit previously
approved provided such change does not exceed ten percent of the gross square footage of the original project.
D. Conditional Use Permit for Large Family Day
Care Facilities. Applications for large family day care facilities shall be subject to submittal requirements similar to those required for a conditional use permit. However, applications for large family day care conditional use permits shall be reviewed through a modified conditional use permit process. This process provides for the following:
1. A notice of the application shall be sent to property owners within a one hundred (100) foot radius of the site.
2. A public hearing shall not be required unless one
is requested by the applicant or by a person who receives the notice and raises concerns in the areas of noise, traffic, parking and spacing and concentration.
3. If a public hearing is requested, one shall be held
by the Planning Agency and notice of the hearing shall be sent to property owners within a one hundred (100) foot radius of the site.
4. The application shall be approved or conditionally approved if it is found that the following statutory standards are met:
a. The large family daycare home shall conform to
all property development standards of the zoning district in which it is located.
b. No other licensed large family daycare home
shall be located within one thousand five hundred (1,500) feet of the exterior property boundaries of the proposed large family daycare home.
c. The applicant shall have obtained, or have
applied to obtain, any and all necessary state licenses and permits to operate a large family daycare home. No permit as provided herein shall be effective until such time as the applicant presents satisfactory evidence to the Director of Community Development that the applicant has complied
with, and obtained, all such necessary state licenses and permits.
d. No signage shall be permitted in conjunction with
the large family daycare facility.
e. A circulation plan acceptable to the City Engineer shall be provided, indicating the proposed patron drop-off location and turn-around area.
f. Noise impacts associated with operation of the
large family daycare facility shall not exceed the city’s noise ordinance standards.
E. Joint Parking Use Permit. The parking use permit
is a detailed design and plan for construction of multiple tenant parking facilities. Requirements for content of the plan are given in Chapter 9-44 of this title. Prior to issuing a joint parking use permit, the hearing body shall make the following findings:
1. That the proposed joint parking use permit is consistent with the intent and purpose of the development code;
2. That the joint parking use permit provides a reasonable and enforceable means for all uses to share parking facilities;
3. That the requirement for parking established by
the joint parking use permit shall assure that parking
demands for the participating uses are continually met;
4. All the findings in support of a conditional use permit.
F. Variances. A variance may be granted from any
development standard or criteria affecting establishment of a use in a zoning district but may not be granted to approve a use which would otherwise be prohibited by a
zoning district. Variances shall run with the land and shall remain in full force and validity subject to adherence to limitations and conditions prescribed by the granting
authority.
Findings to be made in order to grant a variance shall
address the following as a minimum.
1. That the strict application of the development
code deprives the property owner of privileges enjoyed by other properties in the vicinity and in an identical land use designation because of special circumstances applicable to the subject property or intended use of the property that do not generally apply to other properties in the same zoning district such as size, shape, topography, location or surroundings;
2. That the grant of the variance does not constitute
the grant of special privilege not available to other properties under similar circumstance in the same zoning district;
3. That the variance is granted upon hardship and
not convenience;
4. That the grant of variance will not be detrimental
to the public health, safety, and welfare of the community, nor be injurious to properties, uses, or improvements in the vicinity;
5. That the variance does not grant a use not permitted by the zoning district.
G. Site Development Permits. Site development permits are required for most development projects, includ8.4.a Packet Pg. 905 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.080
(Laguna Hills Supp. No. 13, 8-11) 238-192
ing special conditions such as hillside developments.
These permits are used in the absence of any other specified permit or approval and may be required in addition to other approvals.
The review and hearing body varies for site development permits.
1. The Community Development Director shall
have the authority to review and approve all site development permits meeting the following criteria:
a. Developments of nonresidential uses and or
buildings not exceeding twenty thousand (20,000) square feet whether in one or more structures on a single parcel; b. Four or fewer residential structures or dwellings
in a single project;
c. Temporary uses not involving use of public facilities or rights-of-way; d. Master sign programs for properties containing
less than five nonresidential units;
e. Change plans, or minor changes to any plan or
permit previously approved provided such change does
not exceed ten percent of the gross square footage of the original project;
f. Site development permits for retaining walls that
are greater than thirty (30) inches in height.
2. The Planning Agency shall have jurisdiction and
review authority over all site development permits
exceeding the criteria specified above. Additionally, the Community Development Director may forward any
project over which he or she has authority or which he or she shall deem of sufficient interest on a broader land use policy scale to the Agency for their consideration. The Community Development Director shall review and make
recommendations regarding all site development permits
forwarded to the Agency and shall insure all environmental and notice requirements are met.
Prior to issuing a site development permit, the Community Development Director or Planning Agency shall make the following findings:
a. That the site design complies with standards of
the development code;
b. That the site is suitable for the proposed development; c. That the project is consistent with the general plan and applicable design guidelines;
d. That the site design and structural components are
appropriate for the site and function of the proposed uses.
H. Master Sign Programs. Sections 9-42.160 and 9-
42.170 describe the content and requirement for master
sign programs. Sign plans are always evaluated in relationship with the site development permit and are an integral portion of comprehensive architectural plans for major projects. In approving a master sign program or
changes to an existing program, the following findings in addition to those for a site development permit shall be made:
1. That the design and application of the sign criteria required by the development code are satisfied by the proposed sign program;
2. That the sign program provides a compatible and
harmonious design between advertising, landscaping and
building design.
I. Home Occupations. Home occupation certificates control and identify locations of various small and innocuous uses or businesses operated as accessory uses within residential units but which do not change the character of such units. Chapter 9-60 of this title details the limitations of such uses.
The Planning Department will maintain an application
format for home occupation certificates and the Community Development Director shall grant such requests subject to the limitations of Chapter 9-60 of this title based on the following findings:
1. That the home occupation will not violate restrictions provided by the development code or any health or safety regulations applicable to the requested occupation;
2. That the home occupation will not contribute to
air, water, or noise pollution in any amount greater than that of the typical residential use in which the occupation is operated.
J. Certificate of Use/Occupancy. A certificate of
use/occupancy shall be required for all land use and the occupancy of any structure or property. A certificate of use/occupancy shall be issued only upon the finding that the building or use complies with all regulations of this code or any condition imposed upon a permit or approval related to such use or structure.
K. Development Agreements. Chapter 9-84 discusses requirements for development agreements. No development agreement shall be approved unless the
Planning Agency shall find as follows:
1. That the agreement is consistent with the objectives, policies, general land uses, and programs contained in the general plan and any applicable specific plan;
2. That the agreement is compatible with the uses
authorized in the district in which the property is located;
3. The agreement provides for the orderly development of the property.
L. Extensions of Time. Extensions of time are of
two varieties. The first are those that are governed by the subdivision code and relate to time in which to record
final maps or moratoria imposition. The second type are
8.4.a
Packet Pg. 906 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.090
238-193 (Laguna Hills Supp. No. 13, 8-11)
extensions related to land use applications. This section relates only to land use action extensions.
Each land use application approved pursuant to this
code shall be initiated within two years from the date of approval or it shall expire. After expiration, an application may only be re-approved through submittal of a new
application, payment of new fees, review, and hearing as may be required by this code.
1. Failure to Implement in Timely Manner. Should
an applicant encounter difficulties in implementing the approvals granted by the hearing body, the applicant may file a request for extension of time. All requests for extension under this category shall be filed not less than thirty (30) days prior to the expiration date in order to be considered valid. Such requests shall clearly identify and evidence the reason for failure to attain the implementation date and set forth a date certain by which the applicant can implement the permit. Upon review and discussion as an
agenda item at a regular meeting, the hearing body who
first granted the permit or approval shall approve or deny the extension request.
2. Extension Beyond Established Expiration Date.
Some permits or approvals will receive expiration dates within the conditions of approval. Applicants may file
requests to extend the life of the permit or approval to permit continued operation. Such applications shall be made not less than thirty (30) days prior to the expiration date contained within the original permit or the application shall be considered invalid. Extensions of this type shall pay the fee established by the adopted fee schedule and shall provide updated environmental information reflecting any changes in conditions affecting the location since original approval was granted. Changes to the original
request shall be considered new applications. Any extension granted pursuant to this section shall be to a date certain.
M. Special Use Permit. Special use permits are
required for the review and approval of special land uses which do not adequately lend themselves to site development permits, or conditional permit standards or findings.
Special use permits are intended to allow the city to evaluate and condition unusual and/or specialized land uses so that operation, maintenance, and compatibility of the use may be enhanced. Special use permits are required for all uses identified within Chapter 9-54.
Prior to the approval of a special use permit, the Planning Agency shall make the following findings:
1. That the use as conditioned meets all criteria for
such use as prescribed by Chapter 9-54, and any state or federal law pertaining to the use;
2. That the conditions and limitations placed upon
the use are necessary to insure compatibility with adjacent or abutting uses and the preservation of the public peace, safety, and welfare. (Ord. 2011-2 § 1 (Exh. A (part)); Ord. 2009-3 § 1 (Exh. A (part)); Ord. 2001-3 § 2 (part), 2001; Ord. 98-8 § 2 (part): prior code § 9-41.080)
9-92.090 Conditional approvals.
In approving any development application, the hearing
body or approval body may apply such conditions as it
may find necessary to control and regulate the use in order to insure compatibility with adjacent uses and the preservation of the public peace safety and welfare or in order to mitigate adverse impacts in the community. Conditions
may address, but are not limited to the following:
A. Hours of operation;
B. Increased buffering and or landscape areas;
C. Parking and loading improvements;
D. Dedications and improvements to public rightsof-ways; E. Distances between similar or identical uses;
F. Development of amenities called for in any specific plan or precise plan of which the use may be a part; G. Specified time period in which to implement the
use;
H. A specific renewal or expiration date for the
development application;
I. Other conditions as the hearing body or approval
body shall deem necessary to insure consistency of the
use to the general plan and protection of the health, safety, and welfare of the community. (Ord. 98-8 § 2 (part): prior code § 9-41.090)
9-92.100 Effect of conditions.
Conditions of approval placed upon any permit shall
serve as additional development standards for such uses or properties. Violation or failure to comply with any condition shall constitute a violation of the permit and shall be grounds for denial of any construction related permits and suspension or revocation of the permit. (Ord. 98-8 § 2 (part): prior code § 9-41.100)
9-92.110 Revocation or suspension process.
Any permit found to be operated contrary to the conditions of approval may be revoked or suspended.
A. Grounds for Suspension/Revocation.
1. Violation of permit conditions;
2. Violation of any applicable law or regulation federal, state, county or city;
3. Repeated violations of municipal code land use,
and/or administrative requirements;
8.4.a
Packet Pg. 907 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92) 9-92.120
(Laguna Hills Supp. No. 13, 8-11) 238-194
4. Failure to possess or maintain any license, certification, or registry necessary for the operation of any business or structure for which the permit may be granted;
5. Expiration of established time limits placed upon
the permit;
6. Operation under a suspended permit shall be
grounds for revocation of the permit.
B. Hearing Required. A noticed public hearing shall
be conducted by the hearing body which granted the permit. The purpose of the hearing shall be to consider the suspension or revocation of the permit based upon reasons stated in the formal notice. Nothing shall prohibit the hearing body from prescribing amended conditions which
may allow the permit to continue in use.
C. Notice. Notice shall be required as for any other
public hearing.
D. Suspensions. Suspensions shall be of limited
duration. The prescribed time limit shall be determined by the hearing body. Permit suspension shall prohibit operation or conduct of the business until the reasons for suspension have been corrected or satisfied.
E. Revoked Permits. Any use revoked by action
under this code may be reestablished by approval of a new application by the city. (Ord. 98-8 § 2 (part): prior code § 9-41.110)
9-92.120 Notice of action.
The applicant shall receive written notice of the final decision on an application for a permit or approval or any extension applied for. (Ord. 98-8 § 2 (part): prior code § 9-
41.120)
9-92.130 Reapplication or application to amend
conditions.
Any denial of a land use application under this code
shall necessitate the submittal of a new application subject to all requirements of this code. Unless one year shall have elapsed from a denial, an applicant may not reapply for the same permit or approval. Unless a development project is substantially amended in size or density, an application to amend conditions shall not be considered. (Ord. 98-8 § 2 (part): prior code § 9-41.130)
8.4.a
Packet Pg. 908 Attachment: LHMC Chapter 9-92 (3517 : LHMC Chapter 9-92)
8.4.b
Packet Pg. 909Attachment: Flowchart of Project Approval Process (3517 : LHMC Chapter 9-92) City of Laguna Hills
City Council/Planning Agency
Staff Report
DATE: May 14, 2024
TO: Mayor and Council Members
FROM: Jennifer Lee
City Clerk
ISSUE: Committee Assignment Reports
RECOMMENDATION: That the City Council receive reports from City Council Members on the City Council Committee Assignments listed in the staff report.
SUMMARY:
The following are recent meetings and events attended by the City Council for their City Council Committee Assignments. It is order to receive a report from the Council Members listed below on their Committee Assignment(s).
1 Southern California Association of Governments (SCAG) Council Member Caskey
May 2-3 2024 Regional Conference & General Assembly
2 Orange County Mosquito and Vector Control District (OCMVCD) Board of Trustees
Council Member Pezold
April 30 and May 1 Special Meetings
3 Transportation Corridor Agencies (TCA)
Council Member Heft
May 9 Joint Board Meeting
4 Association of California Cities – Orange County (ACC-OC) Council Member Heft and Mayor Pro Tempore Sweeney
April 8 - 9 2024 Sacramento Advocacy Trip
9.1 Packet Pg. 910
Committee Assignment Reports
May 14, 2024
5 Orange County Fire Authority (OCFA)
Board of Directors
Mayor Pro Tempore Sweeney
April 25 Regular Meeting
6 Association of California Cities – Orange County (ACC-OC) Legislative & Regulatory Committee
Mayor Wheeler
April 25 Regular Meeting
7 OC Public Libraries
Library Advisory Board
Mayor Wheeler
April 25 Regular Meeting
8 Orange County Older Adults Advisory Commission (OCOAAC) Mayor Wheeler
May 10 Full Commission Meeting
9.1 Packet Pg. 911