Laguna Hills City Council
June 9, 2026

BIDDER'S

CITY OF LAGUNA HILLS

PROPOSAL BID SHEETS FOR

CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES

BASE BID
TOTAL BASE BID IN FIGURES:

TOTAL BASE BID IN WORDS:

AND CENTS
Quantities shown above are estimated. Actual Quantities shall be verified by the City inspector and may be greater or less than the quantities indicated here. The determination of the lowest price bid shall be on the basis of comparison of the Total Base Bid value.

ADDITIONAL SERVICES BID AS NEEDED
ITEM
NO. ITEM UNIT UNIT PRICE
8 Hourly Rate for Special Street
Sweeping
Hourly
I Hourly Rate for Emergency Street
Sweepinq
Hourly
10 Bus Stop Cleaning (Select locations
on a quarterly basis or as directed)
Each
Continued Next Page
$
ITEM
NO. ITEM UNIT QTY UNIT
PRICE
AMOUNT
I Arterial Highway and Collector Street
Weeklv Street Sweepinq per Year
Curb mile 4524
r87x52],
2 Residential Street Twice Monthly Street
Sweepino oer Year
Curb mile 3024
(126x24)
3 Monthly Bike Trail Street Sweeping per
Year
Monthly 12
4 Monthly Sidewalk, Stairway, Fire Gate
Cleaning per Year
Monthly 12
5 Monthly Community Center Parking Lot
Street Sweeping per Year (3 lots)
Monthly 12
6 Monthly Cabot Park Parking Lot Street
Seepins per Year (1 lot)
Monthly 12
7 Quarterly two-way left turn Street
Sweeping
Quarterly 4
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BIDDER'S NAME

CITY OF LAGUNA HILLS

PROPOSAL BID SHEETS FOR

CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES

EQUIPMENT INVENTORY
Contractor shall provide, as a separate attachment, the model, make and year of the primary equipment proposed to be used on this Project. Do not list hand tools.

BMISSION STATEMEN
lN WITNESS WHEREOF, Contractor executes and submits this proposalwith the names, titles, hands, and seals of all forenamed principals this _day of 2021 NOTE: CONTRACTOR MAY, AT THEIR SOLE DISCRETION, PROVIDE A LISTING AND

DESCRIPTION OF ADDITIONAL SERVICES THEY OFFER, ADDITIONAL REFERENCES,

AND ADDITIONAL COMPANY INFORMATION DESCRIBING THEIR UNIQUE

QUALIFICATIONS TO AID THE CITY IN DETERMING THE BEST QUALIFIED VENDOR BY ATTACHING UP TO 1O ADDITIONAL PAGES TO THIS BID PROPOSAL. CITY MAY UTILIZE THIS INFORMATION IN ITS EVALUATION OF THE 'BEST QUALIFIED VENDOR" IN ACCORDANCE WITH LHMC 3-08.090 and 3-080.100.

CONTRACTOR NAME
Print
Signature
Title
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
By
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CITY OF LAGUNA HILLS

SCOPE OF WORK

CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES

SCOPE OF WORK
Section A - Objectives
Primary objectives of the street sweeping and roadway cleaning maintenance program are to Establish and adhere to a regular schedule of performance for the twice monthly sweeping of approximately 126 curb miles of residential streets, weekly sweeping of 87 curb miles of arterial highways and collector streets, including median curbs, monthly cleaning of specified sidewalks, stainuay, bike paths, and parking lots and quarterly sweeping of specified two-way left turn lanes. The Contractor and the City will conduct mileage verification as needed and the Contractor will be compensated for the actual curb mileage swept. Contractor to provide City access to live and stored data of GIS tracking of sweep vehicles as further defined herein.

Clean up to 10 Bus Stop locations on a quarterly or assigned basis to include up to 40 linear feet of sidewalk at each bus stop, up to two bus benches, up to two trash receptacles and shelter structures, if any. Service will consist of pressure washing the above described facilities and the immediate surrounding area to remove all stains, graffiti, debris, and litter. Service does not include emptying the trash receptacles. All water utilized in pressure washing shall be recaptured and disposed of properly. All services shall occur between 10:00 pm and 6:00 am and be completed by 6:00 AM on the day scheduled.
a
a
Maintain gutter flow lines in streets free of debris for free flow of water.

Maintain a state of cleanliness for road and pedestrian safety acceptable to the City Meet California Air Resources Board Truck Compliance Requirements and those of the Air Quality Management District (AOMD) in effect as of the date of this procurement.

Meet San Diego RegionalWater Quality Control Board (SDRWQCB) and the Santa Ana RegionalWater Quality Control Board (SARWOCB) MS4 Permit requirements to reduce pollutants. The City utilizes street sweeping as a method of preventing urban pollutants (i.e. sediment, trash, debris, leaves) from entering the City's Storm Drain System and the Contractor's performance is an integral part of meeting this requirement. a Monthly reporting of debris type and quantity removals Section B - Definitions
a
a
a
a
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'1. Definition of Terms
a. AgreemenUContract
"Agreement" and "Contract" are used interchangeably and shall mean the Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, subject to change upon final, attached hereto and incorporated herein as Appendix L b. City
"City" or "Agency" shall mean the City of Laguna Hills, California, its officers, employees, or representatives. The Director of Public Services shall serve as the primary point of contact on behalf of the City.
c. Contractor
"Contractor" shall mean the bidder, person, company, corporation, vendor or partnership, its officers, employees or representatives performing Street Sweeping Maintenance Services under contract with the City.
d. Curb Mib
"Curb Mile" shall equal 5,280 feet, by length, and is the measurement used to determine compensation under this contract for street sweeping. Compensation Curb Mile value shall be rounded to the nearest whole mile.
e. Debris
"Debris" shall mean all litter, rubbish, leaves, sand, dirt, silt, garbage, obstructions, and all other foreign material to be removed from paved streets with a street sweeper. f. May
"May" shall be permissive.
g. Shall
"Shall" shall be mandatory.
h. Streets
"Streets" shall mean all paved, dedicated public rights-of-way within the existing or future corporate limits of the City of Laguna Hills.
i. Street Sweeping
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"street Sweeping" shall mean the regularly scheduled removal, by combination vacuum/broom street sweepers, of all debris from all portions of listed City streets, including but not limited to street intersections, the areas adjacent to curbs and raised medians, leftturn pockets between painted center striped medians of arterial'streets, bullnoses, dead spots and cross-gutters, sidewalks, fire gates, stairways, bike paths and park parking lots.

Note that specified two-way left turn lanes shall be cleaned by street sweeper on a quarterly basis. Some locations may require curb-to-curb sweeping which shall be included in the same curb mile price for the parallel roadway curb length. j. Sweepings
"Sweepings" shall mean all debris removed from streets, by street sweeping vehicles, equipment, and tools

2. Term
The lnitial Term of this Agreement shall be in effect from July 1 ,2021, through June 30, 2026, as more particularly defined in the Agreement.

3. Services Requested
Services shall include furnishing all labor, equipment, tools, fuel, materials, insurance, supervision, disposal costs, reporting costs, and all other items incidentalthereto and to perform all work necessary as specified for Street Sweeping and Roadway Cleaning Maintenance Services. Contractor shall provide his own yard for parking, maintenance, and storage of all equipment outside the City of Laguna Hills.

4. Water
Contractor shall furnish all water required for performance of the specifications by first making arrangements with the various governing water districts and shall pay all fees and comply with all requirements thereof. Contractor acknowledges that allsweepers are equipped with, and all drivers instructed in, the proper use of approved hydrant wrenches and anti-surge/eddy valves. ln the event Contractor encounters an inoperable or "dead" fire hydrant, Contractor shall report hydrant's conditions and location to the governing water district with twenty-four (24) hours.

5. Routine/Scheduled Sweeping and Cleaning
The regular, recurring sweeping of all arterial, collector, and residential streets on the current mileage inventory. Street sweeping of all streets shall be done in accordance with the Street Sweeping Schedule and Maps in Appendix ll. Sweeping shall be performed weekly on arterial highways and specified collector streets (Monday through Friday) and bi-monthly on local streets as defined by City (Monday through Friday). Local street sweeping shallfollow the waste (trash) pick-up schedule by one day, shall be on consistent scheduled days each month during the second and fourth week of every month, and shall not occur before 8:00 a.m. Arterial highway and specified collector sweeping may occur in the early morning hours except when noise t40415'1.1
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complaints require a later start time or as otherwise referenced in Appendix ll. Contractor shall adjust start times of sweeping as directed without a change in compensation. No sweeping shall occur during peak traffic hours of 6:00 AM to 9:00 AM or 4:00 PM to 7:00 PM.

Streets designated by City as "no parking during sweeping hours" shall be swept by Contractor during routine/scheduled sweeping within the specified and posted No Parking four hour block of time. Sweeping of these streets shall be initiated by Contractor within two hours of the beginning of the specified and posted No Parking hours and shall be fully completed before the end of said hours.

Street Sweeping and Cleaning includes, but is not limited to, as designated sidewalk cleaning, stairway cleaning, fire gate cleaning, bike trail cleaning, dead spot cleaning, park parking lot cleaning and related cleaning of sites so designated in Appendix ll. Light duty street sweepers shall be necessary for some of these locations to avoid pavement damages that can occur with street based street sweepers.

6. Special Sweeping
Occasional sweeping required by Contractor shall include add-on scheduled and non-scheduled street sweeping of special events, spills, and unusual conditions or any other sweeping requested by the City not included in routine/scheduled sweeping. Special sweeping occurs during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. lnvoicing for special sweeping shall be based upon an hourly rate with travel time included to and from nearest sweeper's location in accordance with the approved fee schedule and no additional compensation will be allowed therefore. The street sweeper shall temporarily postpone scheduled sweeping and respond immediately to the location of Special Sweeping as designated. Contractor's response time shall not exceed two (2) hours once contact has been made to Contractor's office or field personnel by City staff. Scheduled sweeping will resume once Special Sweeping has been completed. Contractor will contact City personnel when Special Sweeping has been completed so location may be inspected and verified for cleanliness.

7. Emergency Sweeping
Occasional sweeping required by Contractor to include non-hazardous spills, accident cleanups, and unusual conditions which would require non-scheduled, after-hours, weekend, or holiday responses. Responses to City-requested field location emergency sweeping shall be within two (2) hours of notification by City. Contractor shall provide City with name and toll-free telephone number of contact persons for after-hours emergency sweeping. Emergency sweeping is between the hours of 5:00 p.m. and 8:00 a.m. weekdays or anytime on weekends/holidays. lnvoicing for emergency sweeping is based on an hourly rate with travel time included to and from nearest sweeper's location in accordance with the approved fee schedule and no additional compensation will be allowed therefore. a. Response to Emergency Services
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Contractor shall return a call, in response to contact, to City or Orange County Sheriff's Dispatch (whichever initiated contact for emergency response) within fifteen (15) minutes of notification in order to receive instructions.
b. Emergency Response Time
Contractor shall have manpower, equipment, and materials at designated location within two (2) hours from the time of work need notification. By submitting a Bid Proposal, the Contractor commits to being able to provide manpower and equipment on Saturdays, Sundays, holidays, and overtime, when requested.

8. Re-sweeping
Re-sweepings are those required of the Contractor when, after inspection by the City, the work effort is deemed to not have met the stated performance standards, or when a street or section has been missed during the routine/scheduled street sweeping. Re-sweepings are completed at the expense of the Contractor. Contractor shall notify City representative when re-sweepings are scheduled and upon completion. No additional compensation will be allowed for the cost of re-sweeping.
a. Response to re-sweepings shall be within twenty-four (24) hours after being notified by City representative.
b. High profile and safety-related residential re-sweepings, as solely determined by City, shall be completed prior to 4:30 p.m. the same day Contractor was notified by City representative.
c. Arterial re-sweeps shall be completed prior to 7:00 a.m. the following day after contact by City representative. High profile and safety-related arterial re-sweeping, as solely determined by City, shall be completed prior to 4:30 p.m. the same day Contractor was notified by City representative. Evening sweeping may be permitted at the sole discretion of the City.

Section C - Standards of Performance

1. Sweeping Practices and Standards of Performance
a. Areas of Street
Areas of street to be cleaned by sweeping shall include curb lines along both sides of the roadway or to the edge of pavement where no curb exists, along all curbs on raised median islands, over all portions of painted median islands, painted left- and right-turn pockets, and all intersection cross-gutters. Noses or ends of curbed median islands, arterial intersection turn pockets, arterial intersection center areas and dead spots are to be maintained on the same frequency as the median island or intersection for which they are associated and included in the curb mile price for the parallel roadway section. Curb returns (radii) at intersections of arterial and residential streets will be swept along their entire length and be 1404157.1
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free of debris on scheduled arterial sweeping days. Excluded from areas to be swept are those that would cause damage to the equipment used. While Contractor is normally responsible for the 8' strip (sweeper width), curb-to-curb sweeping, an additional width of street may need to be swept at some locations due to unforeseen circumstances and shall be included within the curb mile price.
b. Flow of Traffic
Sweeping shall be accomplished in the same direction as traffic flow at all times during sweeping.
c. Water
Water shall be used during all sweeping operations to minimize dust except when requested by City staff. Water costs shall be borne by the Contractor. Contractor shall demonstrate approval from the governing water district allowing access to the water supply. d. Warning Devices
Vehicles shall be equipped with top-mounted warning lights (rotating or beacon) visible for 360' or comparable traffic safety lights when sweeping. A rear-mounted lefUright arrow stick shall be required for all arterial and bike lane sweepers. e. Sweeping Speed Performance
Sweeping speed shall be adjusted to street and debris condition with a maximum speed of eight miles per hour (8 mph). City streets swept while driver exceeds eight miles per (8 mph) will be re-swept in their entirety at Contractor's expense.

Contractor shall not allow any debris to enter storm drain inlets (catch basins) as a result of any of their operations. At the location of Ci$ catch basins that are equipped with debris shields, grates, or gates, the sweeping operation shall pause by reducing speed to one mile per hour (1 mph) to pick up all collected debris in front of and entwined within the debris shields, grates, or gates.

Contractor's drivers of street sweepers shall maintain good safety and driving records, use extreme caution during street sweeping and always yield to the public. f. Extra Effort
Sweeping shall normally consist of a single pass over an area. However, the Contractor shall make additional passes or such extra effort as may be required to adequately clean the street. Heavy debris such as accumulations of silt, compacted dirt, leaves, and similar debris shall be removed unless the removal cannot be accomplished without damage to equipment or infliction of personal injury. Extra effort will be required when sweeping equipment leaves a dirUsilt smear in its swept pathway. Extra effort will be strictly enforced during and after windy conditions and stormy weather. Extra effort shall include the driver manually removing 140415'7.l
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the debris with shovel or other implement as may be necessary. The cost for any extra effort shall be included in the bid proposal cost per curb mile. g. Obstructions
Non-swept or non-sweepable items such as tree limbs, palm fronds, or large quantities of rocks, silt, mud, trash, and debris shall be removed from the sweeping path by the sweeping operator rather than going around it. Larger obstructions such as impaired vertical and/or horizontal clearance by low hanging tree limbs, construction or landscape contractor debris, etc. shall be immediately reported to City when the location cannot be swept. Contractor may go around homeowner landscaping debris or construction debris only when all of the following conditions are met.
1) Source of debris is obvious and not natural accumulation. Debris should be " bagged and/or disposed of by party responsible.
2) Contractor notifies City within twenty-four QQ hours. Contractor is not responsible for areas missed because of parked vehicles and other personal property.
h. Level of Cleanliness
Contractor shall remove all loose debris obstructions and material normally picked up and removable by a fully operational mechanical/vacuum street sweeper. This includes, but is not limited to: sand, gravel, glass, nails, bottles, cans, leaves, silt, mud, and litter. Debris swept onto residentiafand art-erial driveway aprons, sidewalks, and access ramps by action of the sweeper will require additional passes by the sweeper operator. lf debris cannot be re-swept, the driver/sweeping contractor will be responsible for manual clean-up. Clean-up will be completed at time of occurrence at Contractor's expense. t. Notification of Non-Sweeping
Contractor shall provide City representative on a daily basis (when applicable) with a list of all streets not swept when the routine/scheduled sweeping schedule is interrupted for any reason and shall deduct said street from the sweeping billing for that day. Contractor shall provide a list of non-sweepable streets to the City by FAX to (949) 707-2633 or via email, as directed, at the end of the workday. The City shall notify the Contractor by phone of anticipated non-sweeping conditions due to inclement weather. The City's notification shall be made by 3:00 pm the day before the cancelled sweeping day and that non-sweep day will not be paid for by the City unless an alternative sweeping schedule is coordinated by the Contractor and is submitted to the City for approval.
j. Quality of Sweeping
Street sweeper shall leave designated areas of sweeping free of dirt, litter, debris, obstructions, smears, and visual dust in accordance to the City's standards of cleanliness. t404t57 1
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Section D - Equipment

1. Equipment Requirements
The quality and quantity of the equipment used by Contractor for the sweeping of streets shall be sufficient to perform the work required herein within the hours of work specified herein, and an absolute minimum of two (2) primary sweepers and one (1) back-up sweeper shall be available. Primary sweepers shall be a combination vacuum/broom function within the same unit. The back-up sweeper shall be mobile or vacuum/broom equivalent and shall be made available in case of a breakdown of primary sweepers. A total of at least three (3) sweepers shall be available to perform street sweeping services. Equipment shall be identified in the Bid Proposal where indicated.

Combination vacuum/broom or vacuum type sweepers shall be used for the routine/scheduled sweeping of residentialstreets and arterial streets. All sweeping equipment used by Contractor for the City shall have the same curb mile cost. All equipment used by Contractor for the City shall meet City requirements and specifications. Contractor shall provide effective pollutant and/or debris removal (i.e. sediment, trash, leaves, debris, metals, oil, and grease). All equipment shall be kept in "like-new" condition. The primary sweeper shall be no more than three (3) years old at the beginning of the contract and all other sweeper equipment shall not be more than five (5) years old at the beginning of this contract. All equipment used shall be in compliance with requirements for Trucks as promulgated by the California Air Resources Board and the South Coast Air Quality Management District in addition to any other State and Federal Regulations in effect as of the date of this procurement.

Equipment used to clean specified sidewalks, bike paths, and parking lots shall be a combination of air blowers to clean areas not readily accessible by vehicles plus light duty sweepers meeting all regulations and specifications included herein and that will not unduly load the pavement surfaces causing distress and damage. Contractor shall bear all costs for the repair of damages to pavements and facilities resultant from their operations. Hand carried backpack air blowers shall be utilized to transport sidewalk and bike trail debris to the curb line ahead of and for pick up by the vacuum/broom sweeper equipment. Battery operated backpack air blowers are encouraged. Areas of parking lots not reachable by the sweeper equipment shall first be blown clean by use of the hand carried backpack air blowers, as needed. Backpack air blowers shall be muffled to reduce ambient noise to the maximum extent possible.

2. Recording of Debris/Recording of Operations
All debris collected by sweeping equipment shall be recorded on a daily basis. All sweeping equipment and vehicles shall be equipped with GPS tracking devices. The GPS tracking system must be capable of recording the date and time, speed, operationalstatus of the vacuum, broom and sprayer at intervals of no more than every three minutes while operating within City limits.

The contractor shall provide the City with instant access to live GPS tracking and stored data.

The GPS data shall be stored for no less than ninety days and be available to City during that 1404157 1
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time. On a monthly basis, Contractor shall provide documentation of each sweeper equipment operations including streets swept, curb miles swept, speed while sweeping, quantity of debris collected, operator name, gallons of water used, locations that sweeping did not occur, and receipts for diversion of the waste. Monthly payment to the Contractor will be withheld until submission of this data in a form satisfactory to City is received.

3. Equipment ldentification
All vehicles shall have'safety features, shall be painted a uniform color, shall bear the City of Laguna Hills seal as provided by the City, and shall bear legible letters stating the Contractor's name and the following wording on both cab doors:
"Contracted to serve the City of Laguna Hills"
"l nformation (9a9) 7 07 -2650'
The City seal shall only be displayed when the sweeper is physically within the City boundaries of the City of Laguna Hills. The City will provide magnetic backed seals, two each per vehicle, for this purpose at no charge. However, any seals lost by Contractor for any reason will be replaced at a cost to the Contractor of $100.00 per seal, deducted from monthly payments. City seals faded shall be replaced at no cost and all seals shall be returned at the termination of this Agreement.

4. Type and Capacity
Arterial and residential sweepers must be capable of sweeping a minimum eight-foot (8') width as measured from the outside edge of the gutter broom in a single pass along the curb. Street sweepers must have a minimum hopper capacity of three (3) cubic yards. At least one sweeper must be equipped with a left-gutter broom for median work; all others may be single or dual gutter broom machines. Contractor is required to utilize vacuum/regenerative air or combination vacuum/broom (BAH) type municipal sweepers for this Contract. Alternative street sweepers will be considered if capable of meeting City requirements and standards. The type used in specific areas will be at the discretion of the City providing performance standards are met. The City maintains final determination of equipment adequacy. Sweeper equipment operators shall wear protective clothing, equipment, and an orange safety vest at all times meeting the standards of ANSI/SEI107-2015 Class ll.

Equipment used to clean specified sidewalks, bike paths, and parking lots shallbe a combination of air blowers to clean areas not readily accessible by vehicles plus light duty sweepers meeting all regulations included herein and that will not unduly load the pavement surfaces causing distress and damage. Contractor shall bear all costs for the repair of damages to pavements and facilities resultant from their operations.

5. Maintenance
Equipment shall be maintained both visually and operationally. Paint and body of street sweeper shall be maintained in good condition with no visible rust or body damage. Vehicle engines shall t404157.l
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be routinely maintained as to insure a high level of service during all sweeping operations and must comply with all State of California Department of Motor Vehicles, CAL-OSHA, and all other applicable codes of Federal, State, County and City.

Section E - Schedule

1. Scheduling Requirements
Contractor shall follow the sweeping schedule of residential and arterial streets as provided by City. See Appendix ll. Subject to City approval, the Contractor shall arrange residential sweeping routes to sweep areas adjacent to elementary schools during times of least traffic and parked vehicles. Contractor shall conform to sweeping schedules as noted on maps and logs pre-approved by the City. No changes in sweeping schedules will be allowed without the approval of the City. Contractor shall complete all sweeping per schedule; mechanical failures or personnel shortage shall not be acceptable reasons for failure to comply. See Section B, paragraphs 5, 6, and 7 for additional requirements.

2. Hours and Days
All sweeping is to be done Monday through Friday except on City-observed holidays and holidays observed by the City's franchised waste hauler. Some Saturday sweeping shall be required by Contractor for areas not swept due to holidays observed by the City and/or the City's franchised waste hauler. Saturday street sweeping shall be billed at the regular curb mile cost for arterial and residential areas without additional compensation. a. Street sweeping of residential streets shall occur on a twice per month basis Monday through Friday, 7:30 a.m. to 5:30 p.m. in accordance with the City's street sweeping maps and logs. Regardless of these hours, streets (residential or arterial) with posted "No Parking during hours and days of Street Sweeping" shall be swept within the four-hour time block allowed on the signs.
b. Residential street sweeping shall be performed one (1) day after trash collection day. lf a City-recognized holiday falls within the Monday to Friday schedule, the regular schedule shall resume the day following the holiday with the fifth day of sweeping on the Saturday following the holiday. Streets posted with no parking signs for street sweeping shall be swept on the posted day unless it falls on a Cityrecognized holiday. c. Street sweeping for arterial streets shall occur on a weekly basis Monday through Friday, 8:00 p.m. to 6:00 a.m. in accordance with the City's street sweeping schedule maps and logs. lf a City-recognized holiday falls within the Monday to Friday schedule, the regular schedule shall resume the day following the holiday with the fifth (sth) day of sweeping on the Saturday following the holiday at no additional cost.
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d. Contractor shall respond to after-hour emergencies within one (1) hour of contact by City personnel. Contractor will provide telephone number(s) of contact personnel for after-hour emergencies between 5:00 p.m. and 8:00 a.m. and maintain an emergency call-out list. All changes to the emergency call-out list shall be submitted to the City immediately.
e. All extra non-scheduled residential and non-scheduled arterial street sweeping work shall be performed in accordance with Section 4-6 "Special Street-sweeping" and Section A-7 "Emergency Sweeping".
f. Streets with certain residential areas or adjacent to apartments, condominiums or other areas where all-night street parking is prevalent shall be swept after 9:00 a.m g. Bike trail, sidewalk, stainrvay and fire gate shall be swept after 9:00 am h. Sweeping of the Community Center Park parking lots shall be completed before 8:00 a.m.
i. Sweepin of Cabot Park parking lot shall be swept between 7:00 a.m. and 9:00 a.m j. Bus stops sh6ll be cleaned after 7:00 p.m.

3. lnclement Weather/Holiday/Cancelled Sweeping
Routine/scheduled sweeping shall not be canceled for inclement weather by the Contractor without approval of the Director of Public Services or his designee. During inclement weather, a two-hour standby period between 7:00 a.m. and 9:00 a.m. will be observed before a scheduled residential sweep will be canceled. The City reserves the right to suspend street sweeping functions on a day-to-day basis. The City will communicate via phone or email the specific street locations throughout the day of locations where debris needs to be removed. This effort shall not affect the routine/scheduled sweeping.

During a holiday that interrupts the normal waste (trash) pick-up as established by the City's franchised waste hauler, Contractor shall coordinate with the waste hauler (currently CR&R, P.O. Box 1100, San Juan Capistrano, CA 92693, (949) 728-0446) to adjust the routine/scheduled sweeping schedule to a holiday schedule of one day after the waste pick-up day for the entire week affected, except, should the sweeping day then fall on a Sunday, the sweeping will be added to the immediately following Monday sweeping schedule. ln the case of cancelled or missed sweeping for any reason, including as directed by City due to construction projects or special events, Contractor shall credit City the pro-rata cost of that service not provided on the next monthly billing by reducing the monthly billing.

Section F - Disposal

1. Disposal of Debris
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Contractor shall dispose of all material collected by his sweeping operations by hauling to the closest Material Recovery Facility (MRF)/Green Waste Diversion Facility. The cost of disposal shall be included in the bid proposal cost per curb mile. A report of all material collected shall be submitted monthly to the City. The report should include, but not be limited to, the following:
hauler name, contact phone number, MRF name, material type (if more than one material type, list each material type on a separate line), tons collected per month, tons diverted, and tons disposed. A total breakdown (in tons) shall be provided to the City for each Fiscal Year (July 1 through June 30) for each of the following materials:
. Soil
o Leaves
r Trash/Debris
. Other
Section G - Inspections

1. lnspections and Handling of Deficiencies
lnspections will be performed by City on a regular basis as well as spot checks and in response to complaints. Contractor shall meet monthly, within the maintained areas, with an authorized representative of the City for a drive through inspection. Said meeting shall be at the convenience of the City and may include residents of the community. ln addition, drive-through interim inspections may be required by the City. Any correction work required as a result of a monthly inspection or any interim inspection by the City shall be accomplished to the satisfaction of the City within 24 hours of the notification of the deficiencies.

2. Complaints
The City shall receive and process citizen service requests and complaints. City will notify Contractorof corrections and any re-sweeping required following complaints. Citizen complaints will be forwarded to the Contractor and the frequency of such complaints will be noted in any subsequent unsatisfactory reports which may be filed against the Contractor. ln the event that the results of a sweeping are considered unsatisfactory, City will notify Contractor of location and description of deficiency. The Contractor shall re-sweep the unsatisfactory area at its expense within the time limits specified in Section B, Paragraph 8.

3. Failure to Perform
The City reseryes the right to withhold payment for missed, incomplete, or unsatisfactory sweeping performance. This clause may also be used to enforce transfer site cleanup/maintenance, slow Contractor response time, and delays in special and emergency sweeping response.

4. Public Convenience and Safety
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Contractor shall conduct sweeping services to interfere as little as possible with public travel, whether vehicular or pedestrian, and shall obey all traffic regulations and the California Vehicle Code. Contractor operations shall always yield to public traffic. Whenever it is necessary to cross, obstruct, or close roads, driveways and walks, whether public or private, Contractor shall provide and maintain suitable and safe bridges, detours, or other temporary expedients for the accommodation of public and private travel, and shall give reasonable notice to owners of private drives before interfering with them.

5. Traffic Counters
The Contractor is cautioned that, at various times and locations, the City or other parties may install temporary portable traffic counting equipment of the type which is activated by rubber hoses placed across the roadway. Contractor shall not damage this equipment and shall bear the full cost of any replacement costs, if so damaged.

Section H - Chanqes

1. Changes
The City may at any time, by written order, direct that changes or extras be made in the scope, specifications or route schedule.

2. Additions/Deletions in Mileage
Additions and/or deletions to the mileage inventory or maps may be made as the City accepts new areas and/or relinquishes areas currently swept. Upon written notification to add/delete, Contractor shall be required to accurately measure the curb mileage/linear footage and submit a written detail of the addition/deletion for approval. Upon approval, a written change order will be issued stating the effective date of the change as more particularly defined in the Agreement.

3. Precedent
ln case of conflict between this document, including but not limited to, Specifications, Requirements, Scope of Work, Agreement, the Agreement shall take precedence as more particularly defined therein.

Section I - Communications

1. Communications
Contractor shall maintain an office staff reachable by phone within the 949, or toll free area codes, from 7:00 a.m. to 5:00 p.m., Monday through Friday, except on legal holidays. Office staff shall have the capability of contacting sweepers and pickup equipment by two-way radio or equivalent. Contractor shall provide the City with contact personnel and telephone numbers, where designated staff can be reached during non-office hours within fifteen (15) minutes of call t40415'7 1
SP-13

origination (5:00 p.m. to 7:00 a.m.) to be used in emergency/after-hour call-outs as specified in Section B, 6. Special Sweeping and Section B, 7. Emergency Sweeping.

Section J - nensation

1. Compensation
Payment will be made monthly on the basis of road curb miles swept times the amount proposed per curb line mile for each category of road swept plus the monthly cleaning services identified in the Bid Proposal as further and more particularly defined in the Agreement.

For all of the services which the Contractor is obligated to perform under the terms of the Agreement, the City shall pay to the Contractor once each month a sum equal to the amount specified in the Bid Proposal, or as amended by any subsequent adjustments thereto and provided hereinafter. The Contractor shall submit a detailed invoice. The detailed invoice shall consist of the dates of service and the type of service performed per the Bid Proposal. The contractor shall include a detailed schedule for the following month with the invoice. The City reserves the right to withhold payment until all of the above criteria are met. City, upon receipt and approval of an accepted invoice, will make payment within 30 days of receipt of invoice. a. Method of Payment for Extra Work
The Contractor shall present to the City an itemized list of all extra work on a separate monthly invoice for extraordinary maintenance work performed during the previous month.

The City shall compensate Contractor within thirty (30) days of receipt of an itemized monthly invoice. The City shall compensate Contractor for such maintenance beyond the scope of routine maintenance according to the hourly rate listed in the fee schedule. b. lnvoicing
Contractor shall submit an invoice for service performed. Scheduled sweeping and special sweeps shall be submitted on separate invoices, mailed or delivered to:

Director of Public Services
City of Laguna Hills
24035 ElToro Road
Laguna Hills, CA 92653
Payment shall be made in accordance with the provisions of the Agreement. t404157.t
SP-14

APPENDIX I

DRAFT CITYWIDE STREET SWEEPING AND ROADWAY CLEANING

MAINTENANCE SERVICES AGREEMENT

1 2
3 4
5 6

APPENDIX II

MAPS AND LOCATION LISTS

ARTERIAL MAPS / RESIDENTIAL MAPS

POSTED NO PARKING DURING STREET SWEEPING MAPS AND LIST

BIKE TRAIL LIST

SIDEWALK LIST

SWEEPING MILEAGES

BUS STOP LOCATIONS

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NO PARKING ZONES
Subiect to Change
ALL MOULTON RANCH STREETS, START AT 8 AM
ALL LOMAS LAGUNA STREETS, START AT 9 AM
LOS ALISOS BLVD, START 8 AM
TUESDAY:

WEDNESDAY: VIA LOMAS, START AT 8 AM
CAJON STREET, START AT 2 PM
OVERLAND STREET, START AT 2 PM
FRIDAY: SANTA VITTORIA DRIVE, START 8 AM

SEE MAPS NEXT PAGES

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ALICIA PKVVY
Community Center Dr. to Aliso Creek 5860 L.F

ALISO GREEK TRAIL
Alicia Pkwy to Aliso Creek 1175 L.F.

ALISO CREEK TRAIL
Clarington to City limit 205 L.F.

ALISO CREEK TRAIL
Christine Ct. to City limit 70 L.F

OSO PKWY
Tombstone to Moulton Pkwy 8225 L.F.

PASEO DE VALENCIA
Laguna Hills Dr. to Hawk Highway 415 L.F.
leanino

SIDEWALK CLEAN ING LOCATIONS
Gontractor shall remove weeds, sweep/blow sidewalk and sweep gutter on a monthly basis at the following locations:

Alicia Pkwy
Between Paseo de Valencia and Costeau Park Southside (2878 l. f.) Between Hon and Costeau Northside (623 L f.)
Alicia Pkwy/Barents stainrvay and walk path (located East of Paseo de Valencia Southside (92 l. f.)
Avenida de la Carlota
150 feet South of Via Puerta (40 l. f.)
700 feet North of Paseo de Valencia (westside 60 L f.)
Barbera
Between Marsala and Savona (820 l. f.)
Beckenham
At Wilkes - two fire gates (400 l. f.)
ElToro Rd
Under l-5 underpass to City Limit - Both sides only (100 l. f.) La Paz Rd.

Between Aliso Hills Dr. and Alameda Northside (3984 l. f.) Between Charlton Dr. and Appaloosa Southside (2430l. f .) Between Rickenbacker and Paseo de Valencia North side (1400 l. f.) Between Paseo de Valencia to 750 feet East along schoolfrontage (750 l. f.) Los Alisos Blvd.

Between Paseo de Valencia to City limits Southside (1400 l. f.) Marsala
Between Barbera and Teramo Eastside (6101. f.)
Moulton Pkwy
Between l-73 and Oso Pkwy Eastside (12701. f .)
Between Ridge Route Dr. and Granite Way Eastside (2260 L f.) Paseo de Valencia
Between Cabot Rd. and Alicia Pkwy Eastside (73341. f .) Between Ericson Way and LaPaz Rd. Westside (768 l. f
Santa Vittoria
Between Santa Maria and Barbera Eastside (1019l. f.)
)
Stockport St At fire gate (200 l. f.)

CITY OF LAGUNA HILLS

STREET SWEEPING MILEAGE LIST
INCLUDTNG QUARTERLY TWO.WAY LEFT TURN LANES SWEEPING

ARETERIAL &

COLLECTOR

STREETS
4 PASSES 2 PASSES SINGLE
PASS

QUARTERLY
WEEKLY

SWEEPING
MILES

SWEEPING

MILES WITH

TURN LANE
ComercialArea 0.00 2.09 0.00 4.18 4.18
Alicia Pkwy 1.96 0.00 0.00 7.84 7.84
Ave de la Carlota 0.00 2.13 2.13 4.26 6.39
Bentley Ln 0.00 0.10 0.00 0.20 0.20
ElToro Rd 0.34 0.00 0.00 1.36 1.36
Cabot Rd 0.00 1.51 1.51 3.O2 4.53
Hon Ave 0.00 o.17 0.17 0.34 0.51
lndian Hills Ln 0.00 o.37 0.37 0.74 1.11
La Paz Rd 0.91 1.50 1.50 6.64 8.14
Laquna Hills Dr 0.71 0.00 0.00 2.84 2.84
Lake Forest Dr 1.20 0.00 0.00 4.80 4.80
Los Alisos Blvd 0.42 0.00 0.00 1.68 1.68
Mclntyre St 0.00 0.14 o.14 0.28 0.42
Mill Creek Dr 0.00 0.69 0.69 1.38 2.07
Moulton Pkwv 3.03 0.00 0.00 12.12 12.12
Oso Pkwy 1.83 0.00 0.00 7.32 7.32
Paseo de Alicia 0.00 0.04 0.04 0.08 0.12
Paseo De Valencia 1.75 1.50 1.50 10.00 11.50
Ridqe Route Dr 0.00 1.51 1.51 3.O2 4.53
San Remo Dr 0.00 0.50 0.50 1.00 1.50
Santa Maria Dr 0.17 0.00 0.00 0.68 0.68
Santa Vittoria Dr 0.24 1.02 1.O2 3.00 4.02
ARTER]AL MILES
TOTAL:

12.56 13.27 11.08 76.78 87.86

RESIDENTIAL
STREET TOTAL:

62.90 125.80

Item No. 4.6
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 9, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Amendment No. 1 to Street Maintenance Services Agreement with Charles Abbott Associates, Inc. for Citywide Street and Roadway Maintenance Services
Recommendation: That the City Council: 1. Approve Amendment No. 1 to the Street Maintenance Services Agreement with Charles Abbott Associates, Inc. for Citywide Street and Roadway Maintenance Services; 2. Authorize the City Attorney to make minor edits as may be necessary to execute the Amendment; and 3. Authorize the City Manager to sign Amendment No. 1 to the Street Maintenance Services Agreement.

Background:

On July 13, 2021, City Council approved a Street Maintenance Services Agreement for Citywide Street and Roadway Maintenance Services with Charles Abbott Associates, Inc. for a five-year term starting July 13, 2021, and ending on July 12, 2026. The Agreement allows for one (1) three-year extension on the same terms and conditions as the original Agreement.

Charles Abbott Associates, Inc. has provided excellent service to the City over the past five years. Consequently, City staff recommends City Council approve proposed Amendment No. 1 to the current Street Maintenance Services Agreement with Charles Abbott Associates, Inc. to provide continued Citywide street and roadway maintenance services.

In making this recommendation, City staff also evaluated whether soliciting competitive bids would be more advantageous. Historically, during periods of elevated inflation for goods and services, extending existing service agreements based on consumer price

Item No. 4.6
index adjustments has proven more cost-effective than rebidding services. The existing Street Maintenance Services Agreement allows the City to unilaterally exercise an extension at rates tied to the CPI for the period specified in the existing Agreement.

Accordingly, the requested 3.7% increase by Charles Abbott Associates, Inc. as part of Amendment No. 1 is anticipated to result in more favorable pricing than pursuing a new competitive bid process.

Fiscal Impact:

No new fiscal impact. These services are already budgeted for in the City's biennial budget.

Attachments:

1. Amendment No. 1 to Maintenance Services Agreement

2. 2021 Maintenance Services Agreement

1 AMENDMENT NO. 1

TO AGREEMENT FOR PROFESSIONAL SERVICES
Charles Abbott Associates, Inc.

Citywide Street and Roadway Maintenance Services
THIS FIRST AMENDMENT to the Charles Abbott Associates, Inc. Professional Services Agreement for Citywide Street and Roadway Maintenance Services (the "Amendment" or “Amendment No. 1”) is made and entered into to be effective July 12, 2026, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "City") and CHARLES ABBOTT ASSOCIATES, INC., a California corporation, (hereinafter referred to as “Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as "Parties".

RECITALS
A. City and Consultant previously entered into that certain Professional Services Agreement for Citywide Street and Roadway Maintenance Services, which was made and entered into on July 13, 2021 (the “Agreement”), and which may be duly amended, in writing, from time to time by the Parties. Sections 1.8 (Additional Services), 2.4 (Changes in Scope), and 10.3 (Entire Agreement/Amendments) of the Agreement provide that the Agreement may be amended, modified, and additional services provided, in writing at any time by mutual consent of the Parties.

B. More specifically, Section 2.3 (Optional CPI Adjustment of Compensation/Fees/Billing Rate Schedule) provides that after the first two (2) years of the Agreement, rates may be adjusted by the Consumer Price Index (“CPI”), subject to a maximum cap of five percent (5%) per adjustment.

C. Consultant submitted a proposal dated April 13, 2026 to extend the Agreement for an additional three (3) years and requested a 3.7% CPI adjustment to the rates pursuant to Section

2.3 of the Agreement, a copy of which proposal is attached hereto as Exhibit A to this Amendment and incorporated herein by this reference.

D. The Parties now desire to extend the term of the Agreement for three (3) years and to approve the rate adjustment set forth herein. The adjusted rates, as set forth in Exhibit A to this Amendment, shall supersede and replace the fees, rates and/or unit prices set forth in Contractor’s l Proposal/Scope of Work previously attached under Exhibit A to the Original Agreement.

E. Pursuant to Section 2.1 (Maximum Contract Amount), the Parties further desire to increase the Annual Maximum Contract Amount during the Extended Term from Seven Hundred Fifty Thousand Dollars ($750,000) to Eight Hundred Fifty Thousand Dollars ($850,000). All other terms, conditions, and scope of work set forth in the original Exhibit A shall remain in full force and effect.

2 NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties agree as follows:

AGREEMENT

1. Extended Term. The Parties hereby agree to extend the term of the Original Agreement for an additional period of three (3) years, commencing on July 1, 2026 and expiring on June 30, 2029. Unless sooner terminated in accordance with the terms hereof.

2. Rate Adjustment. Pursuant to Section 2.3 of the Agreement which authorizes CPI based rate adjustments after the first two (2) years of the Agreement, subject to a maximum cap of five percent (5%), the Parties hereby approve a three-point seven percent (3.7%) CPI adjustment to the services rates effective July 1, 2026. The adjusted rates applicable during the Extended Term are set forth in Exhibit A attached hereto and incorporated herein by this reference. Exhibit A superseded and replaces the fee schedule, rates, and unit prices contained in the Original Proposal/Scope of Work previously attached as Exhibit A to the Original Agreement.

3. Annual Maximum Contract Amount. Pursuant Section 2.1 of the Original Agreement, the Parties hereby agree to increase the Annual Maximum Contract Amount to Eight Hundred Fifty Thousand Dollars ($850,000) (hereinafter referred to as the "Annual Maximum Contract Amount"). Compensation shall be payable according to the fees and at the rates, charges and unit prices set forth in Exhibit A, attached hereto and incorporated herein.

4. Full Force and Effect. This Amendment is supplemental to the Agreement and is by reference made part of said Agreement. All of the terms, conditions, and provisions, thereof, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment and any provisions of the Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control.

5. Recitals. The above-referenced Recitals are hereby incorporated into this Amendment No. 1 as though fully set forth herein and made part of the Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.

6. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Amendment is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Amendment on behalf of the Party for which he/she is signing, (iii) by so executing this Amendment, the Party for which he/she is signing is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]

3 IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment to the Agreement as of the date first written above.
"CITY"
CITY OF LAGUNA HILLS, a California
municipal corporation
By: ______________________________________

BOB WINGENROTH,
City Manager
ATTEST:

By:________________________________

KAREN HAMMAN,
Interim City Clerk
APPROVED AS TO FORM:

By:________________________________
Vanessa Lassooy,
Assistant City Attorney
"CONSULTANT"
CHARLES ABBOTT ASSOCIATES, INC., a
California corporation
By:

DIANA SNODGRASS
Chief Financial Officer
By:

DIANN NOLTE
Assistant Corporate Secretary

4 ATTACHMENT “A”

CITY OF LAGUNA HILLS

STREET MAINTENANCE SERVICES
July 1, 2026 3.7% CPI Increase
Current 7/1/26
Unit Price Unit Price Unit Price
1 Contract Administration 1 LUMP SUM/YR 32,500.00 $ 33,768.00 $ 35,017.42 2 Arterial Highway Weekly Inspection 52 WEEK 140.70 $ 146.19 $ 151.60 3 AC Pothole Patching - Cold Patch- Temporary 1,400 SQUARE FEET 16.80 $ 17.45 $ 18.10 5 AC Cold Plane up to 1" Depth 20,000 SQUARE FEET 1.58 $ 1.64 $ 1.70 6 Asphalt Concrete Hot Mix 1" Overlay 125 TONS 231.00 $ 240.01 $ 248.89 7 AC Pave. Crack Repair Cleaning & Filling per 12' ln width 50,000 LINEAR FEET 1.68 $ 1.74 $ 1.80 9 Remove and Replace Curb & Gutter 85 LINEAR FEET 78.14 $ 81.19 $ 84.19 12 Temporary Sidewalk Patching 100 LINEAR FEET 18.38 $ 19.09 $ 19.80 13 Sidewalk Grinding 500 LINEAR FEET 10.50 $ 10.91 $ 11.31 14 Remove and Replace 4-Inch Sidewalk 1,000 SQUARE FEET 14.70 $ 15.28 $ 15.85 16 Weed Control (Curb, Gutter, and Parkways) 80 CURB MILE 137.81 $ 143.19 $ 148.49 17a Supply 12"x18" Standard Traffic Signs for Installation 50 EACH SIGN 17.83 $ 18.52 $ 19.21 17b Supply 18"x18" Standard Traffic Signs for Installation 50 EACH SIGN 26.72 $ 27.76 $ 28.79 17c Supply 18"x30" Standard Traffic Signs for Installation 50 EACH SIGN 44.55 $ 46.28 $ 47.99 17d Supply 24"x24" Standard Traffic Signs for Installation 50 EACH SIGN 47.52 $ 49.38 $ 51.21 17e Supply 24"x36" Standard Traffic Signs for Installation 25 EACH SIGN 71.28 $ 74.06 $ 76.80 17f Supply 30"x30" Standard Traffic Signs for Installation 50 EACH SIGN 74.24 $ 77.14 $ 79.99 17g Supply 30"x42" Standard Traffic Signs for Installation 25 EACH SIGN 103.94 $ 107.99 $ 111.99 17h Supply 30"x48" Standard Traffic Signs for Installation 25 EACH SIGN 118.79 $ 123.43 $ 128.00 18 Remove Existing Sign and Install only Standard Traffic Sn 200 EACH SIGN 40.95 $ 42.55 $ 44.12 19 Supply Custom Traffic Signs for Installation 25 EACH SIGN 118.79 $ 123.43 $ 128.00 20a Supply 6" Street Name Signs for Installation 10 EACH SIGN 86.00 $ 89.34 $ 92.65 20b Supply 9" Street Name Signs for Installation 10 EACH SIGN 108.05 $ 112.26 $ 116.41 21 Remove and Replace Street Name Signs 20 EACH SIGN 77.70 $ 80.73 $ 83.72 22 Remove and Replace Custom Traffic Sign 25 EACH SIGN 70.00 $ 72.73 $ 75.42 23 Sq. Sign Post/Round St. Name Sn. Post Inst. & Repl. 50 EACH 140.00 $ 145.46 $ 150.84 24 Square Wood Sign Post Installation and Replacement 10 EACH 140.00 $ 145.46 $ 150.84 25 Provide and Install Pedestrian Barricade 5 EACH 966.00 $ 1,003.67 $ 1,040.81 26 Nighttime Sign Reflectivity Survey ** 1 LUMP SUM 10,000.00 $ 10,390.00 $ 10,774.43 27 Nighttime Streetlight Outage Survey 4 QUARTER 1,500.00 $ 1,558.50 $ 1,616.16 29 Sign and Shopping Cart Removal 52 WEEK 315.00 $ 327.29 $ 339.40 31 Replace Raised Pavement Markers 500 EACH 6.62 $ 6.88 $ 7.13 33 Annual Paint Striping 1 LUMP SUM 78,057.00 $ 81,101.22 $ 84,101.97 34 Annual Paint Stop Bars & Chevrons 9,000 LINEAR FEET 1.49 $ 1.55 $ 1.61 35 Annual Paint White Crosswalks 31,000 LINEAR FEET 1.38 $ 1.43 $ 1.48 36 Annual Paint Yellow School Crosswalks/Ladder 6,700 LINEAR FEET 1.38 $ 1.43 $ 1.48 37 Annual Paint White Standard Legends 1,860 EACH 55.68 $ 57.86 $ 60.00 38 Annual Paint Yellow Standard Legends 40 EACH 63.95 $ 66.44 $ 68.90 39 Annual Paint Curbs 4,400 LINEAR FEET 1.10 $ 1.14 $ 1.18 41 Clean Drains By Manual Means -Routine 500 EACH DRAIN 38.00 $ 39.48 $ 40.94 45 Storm Patrol and Emergency Repair 8 (2-PERSON CREW) 150.00 $ 155.85 $ 161.62 49 Removal of Paint or Material Spills 8 HOURS 327.60 $ 340.38 $ 352.97 52 Water Truck Operations 8 HOURS 250.00 $ 259.75 $ 269.36 53 City Events Support 8 CREW HOUR 178.00 $ 184.94 $ 191.78 54 Right of Way Trimming 16 CREW HOUR 165.00 $ 171.44 $ 177.78 55 General Labor A 300 (1-PERSON CREW) 75.00 $ 77.93 $ 80.81 56 General Labor B 300 (2-PERSON CREW) 150.00 $ 155.85 $ 161.62 Quantity
Estimate Item # Item Description Unit
2021
1

1404157.1

CITY OF LAGUNA HILLS

CALIFORNIA

NOTICE INVITING BIDS AND SPECIFICATIONS
FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES
Issued: June 10, 2021
Bid Opening: July 1, 2021 at 11:00 am

CITY OF LAGUNA HILLS
24035 EL TORO ROAD
LAGUNA HILLS, CA 92653
(949) 707-2651

ii
1404157.1

CITY OF LAGUNA HILLS

CALIFORNIA

NOTICE INVITING BIDS AND SPECIFICATIONS
FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES
Prepared under the Supervision of and Approved by:

June 10, 2021
Kenneth H. Rosenfield, P.E. Date
Interim City Manager/Public Services Director
R.C.E. No. 33496
Expires 6/30/22

iii
1404157.1

CITY OF LAGUNA HILLS

TABLE OF CONTENTS
FOR

CITYWIDE GENERAL STREET MAINTENCE SERVICES
NOTICE INVITING SEALED BIDS NIB-1
INSTRUCTIONS TO BIDDERS IB-1

GENERAL PROVISIONS
Agreement, Conflicts, Bid Proposal GP-1
Award of Citywide Street Maintenance Services GP-1
Agreement/Best Qualified Vendor Selection Criteria
Term/Extension GP-4
Method of Payment, Routine Maintenance GP-5
Extraordinary Work, Emergency Work GP-8
Prevailing Wages GP-10
Anti-Kickback and Work Standards
Emergency Numbers, Licenses, Dress Code, Public Interaction GP-11 City Liaison. Specs, Communications, Reports GP-11
Supervision, Protection of Facilities, Utility Requirements GP-13 Contractor Neglect, Safety, Equipment, Traffic Control GP-15 Noise, Water Quality GP-16

PROPOSAL DOCUMENTS
Proposal P-1
Contractor’s Licensing Statement P-4
References P-5
Non-Collusion Affidavit P-6
Proposal Bid Sheets P-7
Bid Proposal Statement P-11

iv
1404157.1

SPECIAL PROVISIONS
Scope of Work
I. General SP-1
II. Task Order Work Definitions/Specifications SP-5
III. Standard Specifications SP-34

DRAFT CITYWIDE STREET MAINTENANCE SERVICES AGREEMENT APPENDIX I

LISTING OF ARTERIAL HIGHWAYS APPENDIX II

LISTING OF SIGNAGE INVENTORY

LISTING OF STRIPING, LEGENDS AND MARKINGS

LISTING OF STORM PATROL LOCATIONS

LISTING OF DRAIN CLEANING INVENTORY

NIB-1
1404157.1

CITY OF LAGUNA HILLS

NOTICE INVITING SEALED BIDS FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Laguna Hills, as AGENCY, for furnishing all materials, equipment, tools, labor, and incidentals as required for the above stated Project in strict accordance with this Notice Inviting Bids, Specifications and Citywide Street Maintenance Services Agreement on file in the City Clerk’s Department of the City of Laguna Hills.

Bids will be received by the City Clerk at the City of Laguna Hills until 11:00 am on the 1st day of July 2021, at which time and place the bids will be publicly opened and read aloud. Bids shall be submitted in sealed envelopes marked on the outside, “SEALED BID FOR CITYWIDE GENERAL STREET MAINTENANCE SERVICES - DO NOT OPEN WITH REGULAR MAIL.” The City seeks to retain the services of a qualified and experienced company/Contractor capable of performing the routine and specialized work of citywide general street and roadway maintenance services, including, but not limited to, routine inspections of arterial highways, sign maintenance, weed control, AC and PCC repair, catch basin cleaning, storm patrol, grinding of raised sidewalks, crack sealing, painting, and other related maintenance and cleaning activities as authorized by Task Order, and emergency maintenance on a 24-hour per day basis, (the “Project”), all in accordance with the Bid Proposal.

The Agency reserves the right, after opening bids, to reject any or all bids and will procure the services for Project consistent with the City’s procurement regulations, procedures, and best qualified vendor selection criteria set forth in Sections 3-08.090 and 3-08.100 of the Laguna Hills Municipal Code (LHMC), respectively, as determined solely by the City; to waive any informality in the bidding; to accept any bid or portion thereof; and to take all bids under advisement for a period of ninety (90) days. Bids will be compared on the basis of the Engineer’s estimate of the quantities of the several items of work as shown on the bid sheets. A full and complete copy of Sections 3-08.090 and 3-08.100 of the LHMC is provided within the Instructions for Bidders section of this document. To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide up to ten pages of additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, after the opening of the Bids, schedule interviews of the lowest Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.

IB-1
1404157.1

CITY OF LAGUNA HILLS

INSTRUCTIONS TO BIDDERS
FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES AGREEMENT

1. BID PROPOSAL FORMS
Bid Proposal(s) shall be submitted in writing on the Bid Proposal forms provided by the City. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City will not consider any submission not meeting these requirements.

2. NON-COLLUSION AFFIDAVIT
Contractor shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the Bid Proposal is in all respects fair and without collusion or fraud. The Non-Collusion Affidavit shall be executed and submitted with the proposal.

3. PROPOSAL BID SHEET
Contractors shall give unit prices for each and all of the items set forth. No aggregate proposal(s) will be considered. The Contractor shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed and may change over the duration of the Project. Contractor shall make its own estimates as to the extent of the work. In case of a variation between the unit price and the totals shown by the Contractor, the unit price will be considered to be the bid.

4. DELIVERY OF BID PROPOSAL
Bid Proposals may be mailed or delivered in person. Note that during the Covid-19 Pandemic, City Hall offices may be closed and unable to accept express or messenger services deliveries on a timely basis. However, it is the Contractor’s sole responsibility to ensure delivery of the proposal to the hands of the City Clerk by the date and time required in the Notice Inviting Sealed Bids. In person drop off of Bids will be accepted beginning one hour prior to the Bid Opening date and time set forth in the Notice Inviting Bids. Call to arrange acceptance of Bids at other times at (949) 707-2651.

Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall

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store all sealed bids in a secure location until opening. The City Clerk or requesting City department head shall open all bids or proposals in public at the time and place stated in the Notice Inviting Bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting city department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

5. IRREGULAR BID PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a Bid Proposal will render it irregular and may cause its rejection. The completed Bid Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.

6. TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.

7. DISQUALIFICATION OF CONTRACTORS
In the event that any Contractor acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the Contractor will be disqualified.

This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one. No Agreement will be executed unless the Contractor is licensed in accordance with the provisions of the State Business and Professions Code.

8. INTERPRETATION OF DOCUMENTS
If any person/company/corporation contemplates submission of a Bid Proposal for the proposed Project and is in doubt as to the true meaning of any part of the specifications or other proposed documents, or finds discrepancies in, or omissions from the specifications, they may submit to the City a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The City will not be responsible for any other explanation or interpretations of the proposed documents. Contractor shall field review the site of the Project and completely familiarize themselves with all of the work necessary to complete the Project as described in the Specifications.

9. ADDENDA OR BULLETINS
The effect of all addenda to the Documents shall be considered in the Bid Proposal, and said addenda shall be made a part of these documents and shall be returned with them.

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Before submitting its Bid Proposal, each Contractor shall inform themselves as to whether or not any addenda have been issued, and failure to cover in this bid any such addenda issued, may render its bid irregular and may result in its rejection by the City.

10. LEGAL RESPONSIBILITIES
All Bid Proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to Bid Proposal(s) for contracts of this nature whether the same are expressly referred to herein or not.

Any Contractor submitting a Bid Proposal shall by such action thereby acknowledge they have visited the full limits and extent of the work site and agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Notice Inviting Bids, Specifications and Sample Draft Citywide Street Maintenance Services Agreement, which is subject to change upon final, and to full compliance therewith.

11. AWARD OF STREET MAINTENANCE SERVICES AGREEMENT
Following a review of the Bid Proposal(s), the City shall determine whether to select a qualified Contractor for the Project based upon multiple criteria described herein. The determination of the lowest bid value shall be based upon a comparison of the Bid Proposals only. However, the City shall determine whether to award the proposed Sample Draft Citywide Street Maintenance Services Agreement, which is subject to change upon final, to the Best Qualified Vendor in accordance with all of the following provisions of the LHMC.
“3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services – Greater than fifty thousand dollars ($50,000.00) – Formal
The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value of greater than fifty thousand dollars ($50,000.00), inclusive of taxes, licenses, freight charges, installation charges, fees, and other considerations, shall be made by the formal procedures set forth in this section.

A. Notice Inviting Bids. Notices inviting formal bids or proposals from prospective vendors shall be publicly noticed no later than ten calendar days before the submission date for formal bids. The notices shall describe the requested goods or supplies, equipment, materials, or nonprofessional services in general terms, how to obtain more detailed information concerning the procurement, and state the time, place, and deadline for submission of sealed bids or proposals.

B. Public Notice. The notice inviting formal bids or proposals shall be publicly noticed in any generally accepted manner, which includes on the city’s official

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website. In addition, such notice may also include trade publications when practicable.

C. Bid Opening Procedure. Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting city department head shall open all bids or proposals in public at the time and place stated in the notice inviting bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting city department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

D. Rejection of Bids. The City Council or the Purchasing Officer shall have the discretion to reject any and all bids or proposals for any reason or for no reason, and may suspend, delay, or otherwise cancel the procurement, or may order the re-advertisement of the request for bids. If all formal bids or proposals are rejected and the City Council resolves by a recorded majority vote of the total membership of the City Council that the procurement can be performed more economically by force account, by informal procedures, or through open market purchases, then it may dispense with further formal competitive public bidding.

E. Tie Bids. If two or more formal bids or proposals received are the same and are the lowest, the City Council may accept the one it chooses.

F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final. The City Council may authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may otherwise delegate such signature authority.

G. No Bids Received. If no bids or proposals are received, the purchase may be let in the open market or by the informal procedures set forth in Section 3-08.080, subject to City Council approval.

H. Performance Bonds. The Purchasing Officer shall have authority to recommend that a performance bond or other form of security or guarantee be required before entering into a contract in such amount as may be reasonably necessary to protect the best interests of the city. If a performance bond or other form of security or guarantee is required, the form and amount of the bond, security or guarantee shall be described in the notice inviting bids, and the performance bond, security or guarantee shall be in a form approved by the City Attorney.

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I. Defects, Irregularities, and Informalities. The City Council may, in its sole discretion, waive any defect, irregularity, or informality in the formal bids or proposals or in the competitive procedures established in this section, and no such defect, irregularity, or informality shall void any contract entered into by the city. 3-08.100 Best qualified vendor.

In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:

A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested;
C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption; D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform; E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and
H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.”
To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, after the opening of the Bids, schedule interviews of the lowest Bidders as a part of its

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determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.

At the time of award of the proposed Sample Draft Citywide Street Maintenance Services Agreement, which is subject to change upon final, the selected Bidder shall hold a Contractor’s License or a combination of licenses, as appropriate to perform the work, issued by the State of California. Additionally, the City reserves the right to accept any bid or portion thereof, to waive any irregularity, and to take the Bid Proposal(s) under advisement for the period of time of ninety (90) days all as may be required to provide for the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Contractor to whom the award is contemplated. No Contractor may withdraw its Bid Proposal for a period of ninety (90) days after the time set for opening thereof. Contractor shall be required to agree to the terms of the attached (see Appendix I) Sample Draft Citywide Street Maintenance Services Agreement, which is subject to change upon final.

12. WORKERS’ COMPENSATION CERTIFICATE
Section 3700 of the State Labor Code requires that every employer shall secure the payment compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self-insure from the State Director of Industrial Relations. In accordance with this Section and with Section 1861 of the State Labor Code, the Contractor shall sign a Compensation Insurance Certificate which is included with the attached Sample Draft Citywide Street Maintenance Services Agreement, which is subject to change upon final, and submit same to City along with the other required contract documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.

13. INITIATION OF THE SCOPE OF WORK
Bidders are notified that it is the City’s intent, to the maximum extent practical, to award the Agreement for this Notice Inviting Bids and Specifications for Citywide General Street Maintenance Services such that the Contractor shall begin work at 12:01 AM on August 1, 2021, for the term as set forth in the Draft Citywide Street Maintenance Services Agreement. Bidders unable to commit to this start date and time may be disqualified for consideration of the award of the Agreement.

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CITY OF LAGUNA HILLS

GENERAL PROVISIONS
FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES

1. AGREEMENT
The selected company/Contractor, by submitting their bid, is agreeing to enter into the proposed Sample Draft Citywide Street Maintenance Services Agreement (hereinafter “Agreement”), which is subject to change upon final. The Sample Draft Street Maintenance Services Agreement is attached (see Appendix I).

2. CONFLICTS
In case of any conflict between the Notice Inviting Bids, these Specifications and the Agreement, the Agreement shall take precedence.

3. BID PROPOSAL
The Bidder shall provide bid values for all sections of the Bid Proposal. Bids shall be compared on the basis of the fully completed Bid Proposal for the determination of the lowest responsive Bidder. The Agency shall have the authority to select a company/Contractor to enter into the Agreement to provide services on the basis of the Bid Proposal and in accordance with the “best qualified vendor selection criteria” as described herein.

The Bid Proposal shall provide unit prices for the various items of street maintenance services as shown on the Bid Schedule of all designated City Street and Roadways (see Appendix II) as described herein in the Scope of Work to include, but not limited to, routine inspections of arterial highways, sign maintenance, weed control, AC and PCC repair, catch basin cleaning, storm patrol, grinding of raised sidewalks, crack sealing, painting, and other related maintenance and cleaning activities as authorized by Task Order, and emergency maintenance on a 24-hour per day basis, (the “Project”), all in accordance with the Bid Proposal. Contractor shall furnish and have accessible all required tools, equipment, apparatus, facilities, skilled labor, services, and material, to perform all work necessary to maintain the public facilities in accordance with the proposal and the defined scope of work. Bidder is solely responsible for satisfying themselves as to the full scope of the routine street maintenance. No Extraordinary Work shall be performed unless first authorized by the issuance of a Task Order.

4. AWARD OF CITYWIDE STREET MAINTENANCE SERVICES AGREEMENT – BEST

QUALIFIED VENDOR SELECTION CRITERIA
Following a review of the Bid Proposal(s), the City shall determine whether to select a qualified Contractor for the Project based upon multiple criteria described herein. The

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determination of the lowest bid value shall be based upon a comparison of the Bid Proposal. However, the City shall determine whether to award the proposed Sample Draft Citywide Street Maintenance Services Agreement, which is subject to change upon final, for the Bid Proposal to the best qualified vendor in accordance with all of the following provisions of the LHMC.
“3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services – Greater than fifty thousand dollars ($50,000.00) – Formal The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value of greater than fifty thousand dollars ($50,000.00), inclusive of taxes, licenses, freight charges, installation charges, fees, and other considerations, shall be made by the formal procedures set forth in this section.

A. Notice Inviting Bids. Notices inviting formal bids or proposals from prospective vendors shall be publicly noticed no later than ten calendar days before the submission date for formal bids. The notices shall describe the requested goods or supplies, equipment, materials, or nonprofessional services in general terms, how to obtain more detailed information concerning the procurement, and state the time, place, and deadline for submission of sealed bids or proposals.

B. Public Notice. The notice inviting formal bids or proposals shall be publicly noticed in any generally accepted manner, which includes on the city’s official website. In addition, such notice may also include trade publications when practicable.

C. Bid Opening Procedure. Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting City department head shall open all bids or proposals in public at the time and place stated in the notice inviting bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting City department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.

D. Rejection of Bids. The City Council or the Purchasing Officer shall have the discretion to reject any and all bids or proposals for any reason or for no reason, and may suspend, delay, or otherwise cancel the procurement, or may order the re-advertisement of the request for bids. If all formal bids or proposals are rejected and the City Council resolves by a recorded majority vote of the total membership of the City Council that the procurement can be performed more economically by force account, by informal procedures, or through open market purchases, then it may dispense with further formal competitive public bidding.

E. Tie Bids. If two or more formal bids or proposals received are the same and are the lowest, the City Council may accept the one it chooses.

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F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final. The City Council may authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may otherwise delegate such signature authority.

G. No Bids Received. If no bids or proposals are received, the purchase may be let in the open market or by the informal procedures set forth in Section 3-08.080, subject to City Council approval.

H. Performance Bonds. The Purchasing Officer shall have authority to recommend that a performance bond or other form of security or guarantee be required before entering into a contract in such amount as may be reasonably necessary to protect the best interests of the city. If a performance bond or other form of security or guarantee is required, the form and amount of the bond, security or guarantee shall be described in the notice inviting bids, and the performance bond, security or guarantee shall be in a form approved by the City Attorney.

I. Defects, Irregularities, and Informalities. The City Council may, in its sole discretion, waive any defect, irregularity, or informality in the formal bids or proposals or in the competitive procedures established in this section, and no such defect, irregularity, or informality shall void any contract entered into by the city. 3-08.100 Best qualified vendor.

In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:

A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested; C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption;
D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform;

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E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor’s performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder.” To facilitate the City’s determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City’s needs for this Project as a part of the submission of their Bid. The City may, at its discretion, after the opening of the Bids, schedule interviews of the lowest Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.

The City reserves the right to accept any bid or portion thereof, to waive any irregularity, and to take the Bid Proposal(s) under advisement for the period of time of ninety (90) days all as may be required to provide for the best interests of the City. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Company/Contractor to whom the award is contemplated. No Bidder may withdraw its Bid Proposal for a period of ninety (90) days after the time set for opening thereof. Contractor shall be required to agree to the terms of the attached (see Appendix I) Draft Street Maintenance Services Agreement, which is subject to change upon final.

5. TERM/EXTENSION
Unless earlier terminated as provided in the Agreement, the Agreement shall commence upon the effective date of the Agreement and shall continue in full force and effect for a period of five (5) years, commencing on 12:01 AM on August 1, 2021, and ending on June 30, 2026 (“Initial Term”). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term (“Renewal Option”).

Any extension of the Term pursuant to the Renewal Option shall only be made on the basis of the terms, conditions, requirements and schedule of compensation as provided for in the five-year Initial Term of the Agreement.

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6. METHOD OF PAYMENT
The Contractor shall present, for the previous month, a monthly invoice for the contracted monthly amount for monthly routine street maintenance for the price proposed and, separately, for any extraordinary work as preauthorized by Task Order as issued by City and for any emergency work as defined. The monthly invoice shall be accompanied with a narrative description of all work completed in the preceding month and all other reporting as specified herein as a prerequisite for processing the invoice for payment. Failure to invoice monthly, within 30 days of the last day of the preceding month, then said invoice shall not be due and payable. Payment will be made monthly only after verification of completion of the scheduled work and any authorized other work. Send monthly invoices to: Director of Public Services, City of Laguna Hills, 24035 El Toro Road, Laguna Hills, CA 92653

7. ROUTINE GENERAL STREET MAINTENANCE
Routine General Street Maintenance shall consist of daily, weekly, monthly, quarterly, and annual street and roadway maintenance services of all City streets as identified in the various listing in Appendix II and as further defined in the Scope of Work herein. Full compensation for performing all work specified by these specifications and the Agreement shall be considered as included in the unit price bid for routine monthly street maintenance and no additional compensation will be allowed therefore. The general work activities (for a complete list, consult the Special Provisions within these Specifications) included in the routine work shall include, but not be limited to, the following:

A. GENERAL STREET MAINTENANCE SERVICES
1) Provide all needed resources including but not limited to labor, equipment, tools, and materials directly for the repair and maintenance services as directed by Task Order.
2) Take responsibility for the performance of work as directed by the City. 3) Provide all required resources for the safety of the public and yourstaff during the work.
4) Identify and implement appropriate traffic control measures, best management practices for storm water quality and protection of utilities.
5) Perform all work in a thorough, competent, professional and workmanlike manner.
6) Provide a labor force with training and licensure commensurate withthe work they will perform.

B. EMERGENCY SERVICES
1) Provide on-call emergency services to the City as required and determined by the City. Crews shall be available during evening, weekend, and holiday hours in case of emergency or as requested

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by City.
2) Crews shall respond to the scene of the emergency within two (2) hours of call-out and shall be compensated a minimum of four (4) hours of labor for any given call-out.
3) The Contractor is to assure that adequate response and resources willbe dedicated to the City of Laguna Hills to the satisfaction of the City.
4) Crews shall perform the minimal amount of work in order to achieve the safety of the public. Any remaining non-emergency work shall be performed on a Task Order basis during normal working hours.

C. MAINTENANCE MANAGEMENTSYSTEM
1) Provide the licensing and funding of the existing City’s maintenance management system, web-based CMMS, as provided by Accruent and operating under the name Maintenance Connection for the duration of the Agreement.
2) Allow historical tracking of work requested, planned, and completed byCity employees.
3) City employees shall have real-time access to the system. 4) System is to be maintained by the Contractor, with data being owned by the City.
5) Access should be provided for Citizens to make requests through the City's website.
6) Specific details are outlined in the Scope of Services.

D. RECORDS/ REPORTING
1) Report all work completed by activity and date, provide weekly reports to the City, and submit a monthly, itemized report of all service activities to the City.

On the initial submittal with the City, confirm the acceptable format and content to be included. Utilize this agreed upon format for the monthly reporting and otherwise adjust as requested.
2) Maintain records of all work completed by activity and date, and provide regular reports to the City on all work order activityprogress. 3) Provide copies of all records and data, as requested by the City, within two working days.
4) Comply with all prevailing local, State, and Federal wage record-keeping requirements as more particularly required in the Draft Citywide Street Maintenance Agreement (APPENDIX I).
5) Provide monthly billings to the City for services rendered following an agreed upon procedure for review of such billings.
6) Provide a work tracking/billing system with capabilities of retrieving information, at a minimum, on work completed by activity, project, location, date, duration (in hours), and personnel that completed the activity. 7) All work completed shall be invoiced to the City within 30 days of work

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completion.

E. QUALITY ASSURANCE
1) Develop a quality assurance program that includes routine and random inspection of work and material testing during and after the work and at intervals consistent with best management practices and the requirements of the Engineer. Quality shall meet or exceed standards listed in the scope of work.
2) Compare work processes and methods with best management practices and develop recommendations for improvement to refine work done forthe City.

Provide a system to identify acceptable work and work to be rejected and repeated.
3) Program shall be documented and submitted to the City for approval prior to initiating any work. The program shall then be a guide for quality implementation of all work done by the Contractor.
4) Report work quality monitoring in a standard format on a monthly basis demonstrating quality assurance. Meet with City representatives monthly to indicate work completed and quality of service provided along with any planned actions for improvement.

F. STORAGE FACILITY/ YARD
The City does not have a storage facility or public works yard. No equipment, materials or supplies shall be stored at any time on or in the public street system. The Contractor shall not store any materials or equipment within the City of Laguna Hills unless they contract with a private property for that need.

The use of that property shall conform to the City's Zoning Code. The City shall be advised of any location within the City of Laguna Hills that is being used for staging of equipment, storing supplies, or manning of resources.

G. SAFETY
1) Safety Plan: Contractor must have a current documented safety plan. The Contractor shall provide a copy of the Safety Plan to City and provide monthly reports summarizing the weekly safety meetings with employees, safety compliance and any actions taken to conform to the safety plan. 2) The Contractor shall execute and maintain its work so asto avoid injury or damage to any person or property. In carrying out services, the Contractor shall, at all times, comply with all applicable local, State, and Federal laws, rules, and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: Adequate life protection and lifesaving equipment and procedures; Instructions in accident prevention

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ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment, and wearing apparel as necessary or lawfully required to prevent accidents or injuries; Adequate facilities for the proper inspection and maintenance of all safety measures; All employees at all times shall wear ANSI 2015-107 Class Il vests while working.

H. LABOR, EQUIPMENT, AND MATERIALS
1) Personnel: Provide all labor, equipment, materials and supplies to complete each service as defined in the Scope of Services on a unit price basis. In addition, provide a one-person, two-person, and three-person crews to be on-call, as determined by workload. Crews will be available on a 24-hour basis including evening, weekend, and holiday hours for emergencies. 2) Communication: Smart cellular phones shall be compatible with the City's work request system, and the Contractor shall ensure all personnel have smart phones. Cell phones must be able to communicate via e-mail. Cell phones shall have the capability to take photographs, geo-locate the photograph and be used in documenting work.
3) Uniforms: Uniforms worn by all personnel shall be CAL OSHA Compliant and reflect a professional image acceptable to the City. All personnel shall wear ANSI 2015-107 Class II Safety Vests at all times. Vests shall be replaced on a regular basis to maintain their condition in a "like-new" condition.
4) Equipment: Equipment necessary to perform the work shall beless than five years old during the life of this Agreement, be well maintained and CAL OSHA compliant. Vehicles shall be equipped with top mounted warning lights (rotating beacon) visible for 360 degrees.
5) Wage Requirements: In accordance with the provisions of Section 1773.2 of the California Labor Code, copies of the general prevailing rate of per diem wages, as determined by the State Director of Industrial Relations, are available on the Internet at the World Wide Web Site of the State Department of Industrial Relations at www.dir.ca.gov under Statistics and Research. It shall be mandatory for the Contractor to whom the contract is awarded and for any subcontractor under him to comply will all provisions of the California Labor Code relating to prevailing wage rates, as applicable. See additional requirements in the Draft Citywide Street Maintenance Services Agreement (APPENDIX I).

2. Vehicles: Must be equipped with spill kits, cones, and basic tools for any potential work that is to be done within the City's limits.

8. EXTRAORDINARY WORK
No extraordinary work shall be performed without the City issuance of a Task Order authorizing the work. The following procedure will govern such extraordinary work.

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1. Extraordinary work shall not be initiated without written authorization as represented by a Task Order except if the Public Services Director identifies a time sensitive matter that if not immediately addressed would potentially expose the public to an adverse safety condition or incur a substantial cost impact by a delay in action. Otherwise, work performed prior to written authorization shall not be paid.

2. Work will be executed in a timely manner meeting the approval of the Public Services Director on a unit price basis, an agreed lump sum price basis or on a time and material cost basis as defined in the Task Order.

3. Extraordinary work shall only include work not included in the routine street maintenance work as defined herein.

4. Materials cost shall be the actual cost plus 15% for handling of materials purchased by the Contractor and used for the extraordinary work, including sales taxes, freight and delivery charges. The City reserves the right to directly purchase materials for the Contractor’s use.

5. Equipment rental costs for extraordinary work on an hourly or daily basis, if any, shall include full compensation including move-in and/or move-out charges and the operator and no additional compensation will be allowed. All equipment shall be in good working order and be suitable for its purpose.

6. Notwithstanding the above clauses, the City shall have no obligation to utilize the Contractor for extraordinary work and may use other forces as deemed appropriate by the City without any effect on the Agreement.

9. EMERGENCY WORK
Emergency work shall be work associated with a Contractor call out from either the City or the Orange County Sheriff’s Department, which may occur during any 24 hours of each day, due to an emergency, exigency, disaster, traffic collision, or other similar circumstances creating a blockage or debris in the street system. Contractor shall respond to emergency work and be on site within two hours of notice of the emergency and restore the functionality of the street on a temporary basis, to normal operating conditions. Emergency work shall be paid in accordance with the Bid Proposal on a time and materials basis including all labor, equipment and materials and no additional cost will be allowed therefore. Any work that is subsequently necessary to be performed to maintain the street in good operating condition shall not be considered to be emergency work and shall be completed under the Bid Proposal for routine street maintenance or extraordinary work as authorized by a Task Order.

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10. PREVAILING WAGES
The Agreement includes the following provision regarding Prevailing Wages: “Contractor is required to know and comply with the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.” Except for any work or services that are considered to be cleaning, custodial, and janitorial in nature, the City has determined that the work or services contemplated herein are Public Works as defined in the State of California Labor Code, therefore such work or services shall be subject to compliance monitoring and enforcement by the Department of Industrial Relations (DIR). The prevailing wages applicable to this procurement are available on the DIR web page at www.dir.ca.gov. It is the Bidders’ sole responsibility to incorporate the cost of complying with all prevailing wage and labor compliance requirements and all applicable laws for this Project. The successful Bidder and its subcontractors of any tier, if any, shall maintain active registration with DIR, as appropriate, for the duration of this Project. Additional Prevailing Wage requirements are set forth in more detail as terms and conditions in the attached (Appendix I) Draft Street Maintenance Services Agreement, which is subject to change upon final.

11. ANTI-KICKBACK AND WORK STANDARDS
The Contractor shall comply with the Copeland “Anti-Kickback” Act (18 U.S.C. 874) as supplemented in Department of Labor Regulations (29 CFR, Part 3). The Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C., 327-330) as supplemented by the Department of Labor Regulations (29 CFR, Part 5). Section 103 requires the Contractor to compute the wages of every mechanic and laborer on the basis of a standard workday of eight (8) hours and the standard workweek of forty (40) hours. Work in excess of the standard workday or workweek is permissible provided that the worker is compensated at a rate of not less than one and one half (1-1/2) times the basic rate of pay for all hours worked in excess of 8 hours in any calendar day or 40 hours in the workweek. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to health and safety as determined under construction, safety, and health standards promulgated by the Secretary of Labor.

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12. EMERGENCY NUMBERS
The Company/Contractor shall furnish the City with toll-free emergency telephone numbers which can be called 24-hours a day during emergency conditions. The Contractor shall make available personnel to respond to calls to alleviate emergency situations should they arise. Personnel shall be at the site of the emergency and shall initiate remedial action within two (2) hours from time of notification of emergency situations. An answering service is not adequate for emergency calls.

13. LICENSES
The Contractor shall have and maintain a State of California Contractor’s License as appropriate for the work for the duration of these services. Additionally, Contractor shall have and maintain additional licenses as required by any governmental regulation for any other regulated work. There is no City Business License requirement.

14. DRESS CODE AND APPEARANCE
The Company/Contractor shall be required to provide uniforms for personnel assigned to the Project, meeting the City’s approval. Sufficient clothing changes shall be provided to personnel to always present a neat and clean appearance of the street maintenance personnel at all times. All employees working in or around right-of-way must wear reflective safety vests meeting ANSI/ISEA 107-2015 Class II Standards and, as appropriate, safety helmets, safety goggles, and other safety gear.

15. INTERACTION WITH PUBLIC
All of the personnel shall exhibit and practice courteous and ethical behavior during all times of the Agreement and during all interactions with the public to the City’s satisfaction.

All personnel shall be capable of basic communication skills in the English language. Any personnel deemed not meeting the City’s standards shall be promptly removed from the Project.

16. THE CITY’S RIGHT TO DO WORK
The City reserves the right to do work as required within any area. If such work effects the provisions of the Agreement, the Contractor shall submit a cost reduction to the Agreement resulting from the new work.

17. CITY LIAISON
The City representative and the Contractor’s Supervisor will meet on a monthly basis, or more frequently if the City so desires. The purpose of this meeting will be to discuss general and specific status of street maintenance.

18. SPECIFICATIONS AND PLANS

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The work performed shall be done in accordance with the General Provisions and Special Provisions. As needed, the work will follow the Standard Specifications for Public Works Construction, latest edition, and/or Caltrans Standards, hereinafter referred to as the Standard Specifications. In case of conflict between the Standard Specifications and the City Specifications, the City Specifications shall take precedence over and be used in lieu of such conflicting portions.

Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals and do all the work involved in executing the Agreement.

19. COMMUNICATIONS
In addition to emergency telephone access and regularly scheduled meetings, Contractor shall maintain standard office contact methods including telephone, facsimile machine, and U.S. mail. Contractor shall maintain and utilize an email account specific to the City of Laguna Hills. Email shall be the routine communication media for submission of documents, requests, task orders, reports, etc.

20. SCHEDULING OF WORK
Notwithstanding other provisions in the Notice Inviting Bids and Specifications for Citywide General Street Maintenance Services in which the specified work has a defined schedule, Task Order work that is not otherwise emergency work shall be scheduled to begin as soon as reasonably possible but not more than 10 working days after the issuance of a Task Order for said work. The work shall be completed in an expeditious manner meeting all quality standards referenced in the document. Exceptions to the above-stated timeframe include Bid Item #3, AC Pothole Patching - Cold Patch - Temporary, and Bid Item #12, Temporary Sidewalk Ramping, which shall each be completed within two working days after issuance of a Task Order. The timeframe for response for other items of work not otherwise defined, as designated by issuance of a Task Order, such as for Bid Items 55 and 56 (General Labor), may require response times to begin the work within two working days as designated by the City.

The Contractor shall perform its work at such time as to minimize disturbance or interference to resident convenience, pedestrian or vehicle circulation. The Contractor shall submit a Maintenance Schedule Chart describing maintenance operations and when work will be accomplished. The schedule shall be subject to approval and change by the City and shall be submitted prior to starting any maintenance operations.

21. REPORTS AND SCHEDULES
The Contractor, as part of the Agreement, shall submit reports and schedules on a monthly basis as a pre-requisite for the submission of the Contractor’s monthly request for compensation. Such reports shall include, but are not limited to, the following:

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1. The results of routine Street Maintenance and recommendations to resolve nonstandard findings.

2. Reports of work planned in the next 30-day period.

3. Any proposals in response to City issued Task Orders or information requests.

4. Any emergency work response in the previous 30-day period.

22. SUPERVISION AND SPECIAL SKILLS
The Contractor shall assign a supervisor of field technicians to assure performance of the street maintenance work is completed in accordance with these specifications. All field technicians shall be certified in their respective qualifications by an independent agency or per State licensing sufficient to competently perform their work.

23. PROTECTION OF EXISTING FACILITIES AND STRUCTURES
The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities both above ground and underground on the City’s property. Any damage to City property deemed by City to be caused by the Contractor’s neglect shall be corrected or paid for by the Contractor at no cost to the City. The requirement below to contact Underground Service Alert 48 hours prior to excavating shall not relieve the Contractor of the above-stated obligation.

If the City requests or directs the Contractor to perform work in a given area, it will be the Contractor’s responsibility to verify and locate any underground systems, i.e., utility lines.

This does not release the Contractor of the responsibility for taking reasonable precaution when working in these areas. Any damage or problems shall be reported immediately to the City.

1. Utility Requirement
The Contractor is advised of the existence of the utility notification service provided by UNDERGROUND SERVICE ALERT (USA). USA member utilities will provide the Contractor with the locations of their substructures in the construction area when the Contractor gives at least a 48-hour notice to the Underground Service Alert by calling (800) 422-4133. Contractor shall provide the agency with proof of contact with USA upon request.

The Contractor shall notify the following agencies at least 48 hours in advance of excavating around any of their structures. The utility companies listed below can be contacted as indicated.

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NAME ADDRESS CITY, STATE, ZIP ATTENTION Phone
Number
AT&T 1265 N. Van Buren St. Anaheim, CA 92807 David Goldstein 714/666-5696 OCTA 550 S. Main Street Orange, CA 92613 Kyle Poff 714/560-5816 SCE 14155 Bake Parkway Irvine, CA 92718 Chris Schafer 949/458-4413 El Toro Water 24251 Los Alisos Bl. Lake Forest, CA 92630 Brian Miller 949/837-7050 Gas Company 1919 S. State College Anaheim, CA 92806 Mike Duenaz 714/634-3158 Gas Company
Transmission
P. O. Box 1100 Chatsworth, CA 91313 Rosalyn Squires 818/701-4546 CR&R P.O. Box 1100 San Juan Capistrano, CA
92693
Mike Campuzano 949/254-1779
SVUSD 25631 Diseno Drive Mission Viejo, CA 92691 Frank Manzo 949/580-3335 Moulton
Niguel Water
District
27500 La Paz Road Laguna Niguel, CA 92677 Steve Merk 949/425-3538 Cox Comm 27121 Towne Centre Dr Foothill Ranch, CA 92610 Reynaldo Castro 949/563-8889 Santa
Margarita
Water District
P. O. Box 7005 Mission Viejo, CA 92690-7005 Jaime Aguilar 949/459-6582 SDGE 662 Camino de los Mares San Clemente, CA 92673 Dolphus D. Davis 949/369-4721 The Contractor shall exercise extreme care to protect all existing utilities in place whether shown on the plans or not, and shall assume full responsibility for all damage resulting from its operations. The Contractor shall coordinate with each utility company as to the requirements and methods for protection of their facilities during the construction period, and shall be responsible for preparation and processing of any required plans or permits.

The Contractor shall assume full responsibility to maintain uninterrupted service for all utilities.

2. Safety Orders
The Contractor shall comply with the provisions of any Agency ordinances or regulations, State Laws, and Federal Regulations regarding requirements for the protection of excavations and the nature of such protection.

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In accordance with Section 6500 of the Labor Code, the Contractor is required to obtain a permit from the Division of Industrial Safety for any trench or excavation of five feet or more in depth and into which a person is required to descend.

Prior to beginning of excavations requiring shoring, the Contractor shall provide the design of the shoring system as prepared by a licensed civil engineer and designate in writing to the Engineer someone whose responsibility it is to supervise the Project safety measures and someone whose responsibility it is to supervise the installation and removal of sheeting, shoring, and bracing. In addition to shoring the excavations in accordance with the minimum requirements of Industrial Safety Orders, it shall be the Contractor’s responsibility to provide any and all additional shoring required to support the sides of the excavation against the effects of load which may exceed those desired by using the criteria set forth in the Industrial Safety Orders. The Contractor shall be solely responsible for construction safety and for any damages which may result from its failure to provide adequate shoring of the excavation under any and all of the conditions of loading which may exist or which may arise during construction of the Project.

24. CONTRACTOR NEGLECT
Any damage to City or private property which has been determined by the City to be due to the Contractor’s neglect or actions, shall be corrected by the Contractor at no additional cost to the City.

25. SAFETY
Contractor shall be solely responsible for providing a safe work place, and compliance with standards and regulations of the Federal Occupational Safety and Health Act (OSHA), California Division of Industrial Safety Orders (CDIS), and any other applicable governmental law.

26. CONSTRUCTION EQUIPMENT
The Contractor shall take all necessary precautions for safe operation of its equipment and the protection of the public from injury and damage from such equipment. All equipment deemed by City to be in disrepair or unsatisfactory, shall be repaired or replaced immediately.

27. TRAFFIC CONTROL
The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make its own arrangements relative to keeping the working area clear of vehicles. When entering or leaving roadways carrying public traffic, the Contractor’s equipment, whether empty or loaded, shall in all cases yield to public traffic.

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The Contractor shall make every effort to keep commercial driveways open during working hours. After working hours, all driveways shall be accessible with smooth and safe crossings through the construction area.

The Contractor shall utilize and follow the requirements of the Caltrans Traffic Manual or the Work Area Traffic Control Handbook prior to implementing any lane closures. Special attention shall be made to protecting and maintaining bicycle lanes. Should any lanes need to be closed to facilitate maintenance operations, Contractor shall minimize this occurrence and post notices as required.

28. NOISE CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the Contract. Operations and equipment producing noise are restricted to the hours of 7:00 a.m. to 7:00 p.m. It is the responsibility of the Contractor to become familiar with all local sound control and noise level rules, regulations, and ordinances. Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the Project without said muffler.

29. WATER QUALITY REQUIREMENTS
Contractor shall be familiar with and comply with all provisions of the National Pollution Discharge Elimination System as implemented by City and via permits issued by the Santa Ana or San Diego Regional Water Quality Control Boards. Contractor shall comply with Stormwater Best Management Practices.
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CITY OF LAGUNA HILLS

BID PROPOSAL FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES

PROPOSAL SUBMISSION REQUIREMENTS
Bidder shall submit the following documents as a part of the submission of the Bid Proposal:

1. A cover letter on Company stationery including the following:
a) An expressed statement of interest in providing services to City for the Project
b) A statement expressing that the Company will provide the full Scope of Services described in the Notice Inviting Bids and Specifications c) A statement of the Company expressing its willingness and ability to sign and comply with the Sample Draft Citywide Street Maintenance Services Agreement
d) A brief statement of the Company’s experience which makes them qualified for the Project.

2. Up to ten additional sheets of information identifying:
a) The qualifications of the Company
b) The qualifications of the management staff
c) Brief biographies/résumés of key personnel
d) Letters of Recommendation from current or former clients e) Company experience with similar services provided to public agencies

3. A statement and documentation of the Company’s financial condition.

4. A proposed Schedule of Performance.

5. An inventory of the Bidder’s equipment (excluding hand tools).

6. Any additional information the Bidder would like considered for determination of the Best Qualified Vendor.

7. All the following Bid Proposal pages.

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BIDDER’S NAME:

CITY OF LAGUNA HILLS

BID PROPOSAL FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES
TO CITY OF LAGUNA HILLS:

The undersigned CONTRACTOR hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated Project as set forth in the Notice Inviting Bids, Specifications, and Maintenance Services Agreement therefore, and to perform all work in the manner and time prescribed therein.

CONTRACTOR declares that this Bid Proposal is based upon careful examination of the work site, Notice Inviting Bids, Specifications, and Sample Draft Citywide Street Maintenance Services Agreement. If this Bid Proposal is accepted for award, CONTRACTOR agrees to enter into the attached Draft Maintenance Services Agreement with City at the unit and/or lump sum prices set forth in the following Proposal Bid Sheets.

CONTRACTOR understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing proposal(s), and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. It is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.

CONTRACTOR agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workman’s compensation or to undertake self-insurance in accordance with the provisions of that code, and that the CONTRACTOR will comply with such provisions of that code before commencing the performance of this Contract if awarded to it.

CONTRACTOR certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.

CONTRACTOR declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.

CONTRACTOR acknowledges that it is the City’s intention to award a Citywide Street Maintenance Services Agreement for a period commencing on August 1, 2021.

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CONTRACTOR acknowledges that the scope and units of work on the Proposal Bid Sheets are approximate descriptions and estimates of work to be performed on an annual basis during the term of this Project, that the work shall only be performed on an as-needed, on-call individual Task Order basis only and no quantity of work or payment to Contractor is guaranteed to be authorized or granted by the City.

CONTRACTOR’S NAME:__________________________DATE______________2021 CONTRACTOR’S ADDRESS:
___________________________________________________________________________ ___________________________________________________________________________ ____________________________________________________________ BY
TITLE
(Signature)

PHONE ( ) BY
TITLE
(Signature)
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
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CONTRACTOR’S INFORMATION
CONTRACTOR certifies that the following information is true and correct:

Contractor Name________________________________________________________ Business Address_______________________________________________________ FAX No. (___)_____________ Telephone (___)_______________ E-Mail address: ______
State Contractor’s License No. and Class ____________________________________ Original Date Issued_________________Expiration Date________________________ Years this Company has been in the Maintenance Business _____________________ The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:

The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:

All current and prior DBA’s, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:

BY____________________
(Print Name)
____________________
(Signature)
TITLE _____________________
DATE _____________________
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BIDDER’S NAME:

REFERENCES
The following are the names, addresses, and phone numbers for three public agencies for which CONTRACTOR has current contracts for maintenance services:

1. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: _______ Type of Work: __________________ Term of Agreement: _______________ Expiration Date: __________________

2. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: _______ Type of Work: __________________ Term of Agreement: _______________ Expiration Date: __________________

3. Agency: _______________________________________________________ Address: _______________________________________________________ Telephone: _____________________________________________________ Primary Contact Person/Title: _______________________________________ Years of service with this Agency: ________ Type of Work: _________________ Term of Agreement: _______________ Expiration Date: __________________ Continued next page

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BIDDER’S NAME: ___________________

NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY CONTRACTOR AND

SUBMITTED WITH BID

STATE OF CALIFORNIA )
) SS

COUNTY OF )
_________________________________________, being first duly sworn, deposes and says that he or she is _____________________________________________of the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, Contractor association, organization, or corporation; that such bid is genuine and not collusive or sham; that the Contractor has not directly or indirectly induced or solicited any other Contractor to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Contractor or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Contractor or any other Contractor, or to fix any overhead, profit, or cost element of the bid price, or of that of any other, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Contractor has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agency thereof to effectuate a collusive or sham bid.

Signed
_________________________
_________________________
Name (print)
Title
Date
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
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BIDDER’S NAME___________________

CITY OF LAGUNA HILLS

PROPOSAL BID SHEETS FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES
Any Bid Items marked as “deleted” shall not be bid

ITEM ITEM DESCRIPTION

QUANTITY

ESTIMATE UNIT
UNIT
PRICE
PRICE
$
1 Contract Administration 1 LUMP SUM LS
2 Arterial Highway Weekly Inspection

52 WEEK
3 AC Pothole Patching - Cold Patch -
Temporary 1,400 SQUARE FEET
4 AC Pothole Patching - Permanent DELETED SQUARE FEET
5 AC Cold Plane up to 1" Depth

20,000 SQUARE FEET
6 Asphalt Concrete Hot Mix 1" Overlay

125 TONS
7 AC Pavement Crack Repair Cleaning
& Filling per 12’ lane width

50,000 LINEAR FEET
8 AC Berm-type D2 8” DELETED LINEAR FEET
9 Remove and Replace Curb & Gutter

85 LINEAR FEET
10 Repair Drive Approach

DELETED SQUARE FEET
11 Repair Access Ramp DELETED EACH
12 Temporary Sidewalk Ramping

100 LINEAR FEET
13 Sidewalk Grinding

500 LINEAR FEET
14 Remove and Replace 4-Inch
Sidewalk

1,000 SQUARE FEET
15 Repair/Restore Miscellaneous
PCC/Brick DELETED SQUARE FEET
16 Weed Control (Curb, Gutter, and
Parkways) 80 CURB MILE
17a
Supply 12”x18” Standard Traffic
Signs For Installation

50 EACH SIGN
17b
Supply 18”x18” Standard Traffic
Signs For Installation

50 EACH SIGN
17c
Supply 18”x30” Standard Traffic
Signs For Installation

50 EACH SIGN
17d
Supply 24”x24” Standard Traffic
Signs For Installation

50 EACH SIGN
17e
Supply 24”x36” Standard Traffic
Signs For Installation

25 EACH SIGN
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BIDDER’S NAME:___________________

CITY OF LAGUNA HILLS

PROPOSAL BID SHEETS FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES

CONTINUED
17f
Supply 30”x30” Standard Traffic
Signs For Installation

50 EACH SIGN
17g
Supply 30”x42” Standard Traffic
Signs For Installation

25 EACH SIGN
17h
Supply 30”x48” Standard Traffic
Signs For Installation

25 EACH SIGN
18 Remove Existing Sign and Install
only Standard Traffic Sign

200 EACH SIGN
19 Supply Custom Traffic Signs For
Installation 25 EACH SIGN
20a
Supply 6” Street Name Signs For
Installation 10 EACH SIGN
20b
Supply 9” Street Name Signs For
Installation 10 EACH SIGN
21 Remove and Replace Street Name
Signs 20 EACH SIGN
22 Remove and Replace Custom Traffic
Signs 25 EACH SIGN
23 Square Sign Post/Round Street
Name Sign Post Installation and
Replacement 50 EACH
24 Square Wood Sign Post Installation
and Replacement 10 EACH
25 Provide and Install Pedestrian
Barricade 5 EACH
26 Nighttime Sign Reflectivity Survey

1 LUMP SUM LS
27 Nighttime Streetlight Outage Survey

4 QUARTER
28 Guardrail Repair

DELETED LINEAR FEET
29 Sign and Shopping Cart Removal

52 WEEK
30 Removal of Markings or Striping

DELETED SQUARE FEET
31 Replace Raised Pavement Markers

500 EACH
32 Layout of New Striping

DELETED LINEAR FEET
33 Annual Paint Striping 1 LUMP SUM LS
34 Annual Paint Stop Bars and
Chevrons

9,000 LINEAR FEET
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BIDDER’S NAME:___________________

CITY OF LAGUNA HILLS

PROPOSAL BID SHEETS FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES

CONTINUED
35 Annual Paint White Crosswalks

31,000 LINEAR FEET
36 Annual Paint Yellow School
Crosswalks/Ladder

6,700 LINEAR FEET
37 Annual Paint White Standard
Legends

1,860 EACH
38 Annual Paint Yellow Standard
Legends

40 EACH
39 Annual Paint Curbs

4,400 LINEAR FEET
40 Clean Drains By Vacuum
Truck/Other Equip DELETED EACH DRAIN
41 Clean Drains By Manual Means -
Routine

500 EACH DRAIN
42 Replace Drain Medallion

DELETED EACH DRAIN
43 Raise Manhole to Grade DELETED EACH
44 Pre-storm Inspection

DELETED

CREW HOURS
1-PERSON
45 Storm Patrol

8 CREW HOURS
2-PERSON
46 Repair Underdrain/Subdrain DELETED LINEAR FEET
47 Manual Inspection of Underground
Storm Drains DELETED LINEAR FEET
48 Electronic/Video Inspection of
Underground Storm Drains DELETED LINEAR FEET
49 Removal of Paint or Material Spills

8 HOURS
50 Repairs Underground - General DELETED HOURS
51 Miscellaneous Metal Repairs DELETED CREW HOUR
52 Water Truck Operations

8 HOURS
53 City Events Support 8 CREW HOUR
54 Right of Way Trimming

16 CREW HOUR
55 General Labor A 300

CREW HOURS
1-PERSON
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BIDDER’S NAME:___________________

CITY OF LAGUNA HILLS

PROPOSAL BID SHEETS FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES

CONTINUED
56 General Labor B 300

CREW HOURS
2-PERSON
57 General Labor C DELETED

CREW HOURS
3-PERSON
Total Annual Citywide General Street Maintenance Services Bid (in figures): $________________ Total Annual Citywide General Street Maintenance Services Bid (in Words):
___________________________________________________DOLLARS and ______CENTS The quantity of work is not guaranteed. It may increase or decrease depending on the required work and subject to a Task Order issued by the City.

EQUIPMENT INVENTORY
Contractor shall provide, as a separate attachment, the model, make and year of the primary equipment proposed to be used on this Project. Do not list hand tools. /
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BID PROPOSAL SUBMISSION STATEMENT
IN WITNESS WHEREOF, Contractor executes and submits this proposal with the names, titles, hands, and seals of all forenamed principals this ______day of ___________, 2021.

NOTE: CONTRACTOR MAY, AT THEIR SOLE DISCRETION, PROVIDE A LISTING AND

DESCRIPTION OF ADDITIONAL SERVICES THEY OFFER, ADDITIONAL REFERENCES,

AND ADDITIONAL COMPANY INFORMATION DESCRIBING THEIR UNIQUE

QUALIFICATIONS TO AID THE CITY IN DETERMING THE BEST QUALIFIED VENDOR BY ATTACHING UP TO 10 ADDITIONAL PAGES TO THIS BID PROPOSAL. CITY MAY UTILIZE THIS INFORMATION IN ITS EVALUATION OF THE “BEST QUALIFIED VENDOR” IN ACCORDANCE WITH LHMC 3-08.090 and 3-080.100.

CONTRACTOR NAME: __________________________
By __________________________
Print
__________________________
Signature
___________________________
Title
Signatures to be Notarized,
Attach ACKNOWLEDGMENT

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CITY OF LAGUNA HILLS

SPECIAL PROVISIONS
FOR

CITYWIDE GENERAL STREET MAINTENANCE SERVICES

SCOPE OF WORK
The Notice Inviting Bids, Information for Bidders, Proposal, General Provisions, Special Provisions, Standard Specifications, the Draft Street Maintenance Services Agreement and Appendices establish the standards and specifications (hereinafter “specifications”) for street and roadway maintenance for the City of Laguna Hills.

The Contractor shall furnish all labor, equipment, materials, tools, services, and special skills required to perform the street maintenance, as set forth in this specification, and in keeping with the highest standards of quality and performance.

The street maintenance firm/contractor (Contractor) shall perform routine scheduled general maintenance, extraordinary maintenance, emergency repairs and technical support for the City of Laguna Hills (City) on a Task Order basis. Contractor shall furnish and have accessible all required tools, equipment, apparatus, facilities, skilled labor, services, and material, to perform all work necessary to maintain the specified public right of way facilities in accordance with the proposal and the scope of work.

The Contractor will provide General Street Maintenance Services, as determined by the City of Laguna Hills on a Task Order Basis, in accordance with this Scope of Services. Included in this work is the requirement that the Contractor shall be required to provide the ongoing licensing and fees for the City’s currently in use Maintenance Management System (MMS) to document all work performed, scheduled and implemented and provide independent Quality Assurance for work quality control. The MMS database will be used to record and report costs, labor hours, materials, scheduling, and planning. The units of measurement described herein shall be inclusive of all costs including, but not limited to, labor, materials, equipment, markups and profit.

The MMS is Maintenance Connection by Accruent.

Contractor shall take note that no work shall be performed without the issuance of a Task Order, except for specified emergency work, and that the City has the authority to issue Task Orders for work in any quantity. While some work items, such as Bid Item #3 and Bid Item #12, may be issued in units only needed to address one location of work resulting in a short, partial day, duration of required labor, the City will endeavor to issue Task Orders for other work that would fulfill a half day or up to a full day of work for labor efficiency purposes, when feasible, in consultation with the Contractor. Bidder shall take this information into account when establishing their Unit Price Bids.

The services to be provided as shown below are to follow identified job standards, specifications, and industry requirements. Each work task listed below is defined with a reporting unit, a general description, and performance quality requirement. The latest edition of the Standard Specifications for Public Works Construction and/or the Caltrans Standard Specifications, and

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related Standard Plans and Special Provisions, as solely selected by the Engineer, as modified by the Engineer and selected by the Engineer to be most appropriate for the work, shall govern the work.

I. GENERAL

1. Compensation For Maintenance
City will compensate Contractor for monthly general routine maintenance at the contract monthly unit prices per the Bid Proposal. Said compensation shall include all labor, materials, equipment, overhead and profits to perform the routine service as specified per Task Order and no extra compensation will be allowed as more particularly described in the Agreement.

Extraordinary maintenance shall be invoiced at the established rates per unit prices per the Bid Proposal and shall include, as appropriate, all labor, materials, equipment and profit. Any items not covered shall require a bid proposal and approval by the Director of Public Services or his authorized representative. All work requires City authorization per Task Order prior to beginning the work unless the work is an emergency repair required to restore the safe operation of the public right of way. Contractor shall still submit the appropriate documentation for subsequent authorization of the emergency work including photos of any visible damage with details of any final repairs that might be required including a schedule for completion. City reserves the right to separately bid extraordinary maintenance work to other firms in the event a unit price, or as needed a negotiated price, or schedule of completing repairs cannot be reached which is acceptable to both parties or is deemed by the City to exceed the terms of the current Agreement. Contractor may be required to assist or support other firms selected by the City as requested.

Emergency work shall be invoiced at the established rates per time and equipment hourly rates per the Bid Proposal plus materials, if any, at cost plus 15%.

2. Contractor Requirements
The Contractor shall at all times maintain local facilities where assigned personnel have access to all required tools, equipment, apparatus, facilities, skilled labor, services, and material, to perform all work within the required response times necessary to maintain in a good and workmanlike manner all City facilities defined herein in accordance with the proposal and the defined scope of work.

The Contractor shall provide to their Staff the use digital cameras that can clearly record damaged or inventoried facilities and provide visual records relating to work requests submitted to the City. Contractor shall have and monitor a local telephone number, fax number and email address.

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3. Personnel
The Contractor shall have available at least two (2) full-time Staff to perform normal scheduled and extraordinary/emergency maintenance duties. Normal scheduled maintenance services shall be provided during the normal 7:00 a.m. to 7:00 p.m. weekday working hours of this Agreement. In addition, these positions may be required to perform extra work or additional repairs at the request of the Director of Public Services or designee. All personnel shall be trained and supervised on the use of all necessary equipment including health and safety procedures.

4. Service Requests 24-Hour Phone Access
The Contractor shall maintain a single, attended (real person contact) local telephone number where they can be reached twenty-four (24) hours a day, seven days a week to provide maintenance and repair services as requested by the City. This telephone number shall be made available to all persons designated by theCity.

The Contractor shall maintain and provide mobile communication that allows the City direct phone and email communications with all supervisors and technicians assigned to the City and their designated representatives. This includes providing equipment for their receipt and responses to emails in addition to phone calls while in the field as well as for access to the Maintenance Management System.

5. Response Criteria for Requested Services
Whenever the Contractor receives requested service calls from the City or its designated representatives, Contractor shall provide immediate response to emergency calls and dispatch the qualified personnel and equipment to reach the site within one (1) hour of notification during normal working hours of the contact, and within two (2) hours during non-working hours of the contact, including Saturdays, Sundays, and holidays. Contractor is required to provide the reporting party with an estimated time of arrival.

6. Maintenance Records
Contractor shall maintain a record of all service calls and work listing dates, hour of day, and description of work or work performed. All proposed forms shall be submitted by the Contractor to the City for its approval prior to use. The Contractor shall maintain a complete set of records for all locations noting all inspections and repairs completed. A separate daily log or diary for every person and vehicle employed shall also be maintained. Said log or diary shall fully describe the work or service performed by each individual and show all chargeable. This record shall include the date and time of day the work was performed, the description of work performed, and the name of the Staff that performed the work. All of this information shall be uploaded to the Maintenance Management System related to each Task Order on a continuing and timely basis.

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7. Activities Report
Two monthly reports providing a complete record of all work performed on the City's Facilities and a status of pending Task Orders shall be attached to each associated monthly invoice. The Activities Report is considered part of the routine maintenance; therefore, invoices will not be paid until these summary reports have been received. The monthly Activities Report submitted with each invoice shall include: Location of each separate service; Date and approximate time for the service; Reason for the service; Identification of the type of service (Routine, Extraordinary and/or Emergency); Status of repair (complete or temporary) for TemporaryEstimated date of final repairs; Who called in the request for service – OC Sheriff’s Report Number; Name of Staff performing the service; Number of hours spent for each service, time and date stamped photograph of the work area/damaged facilities and manufacturers serial numbers of all new equipment installed.

With each monthly invoice, the Contractor shall provide a monthly status report of open or incomplete Task Orders. This shall include any work that has been identified pending approved maintenance/repairs, temporary repairs, or maintenance pending delivery of equipment. The report shall include: Location of pending work; Date of authorization; Reason the work is incomplete; Estimated date when the service will be completed.

8. Traffic Control
Contractor shall provide safe and continuous passage for pedestrian and vehicular traffic at all times and conduct its operation as to cause the least possible obstruction and inconvenience to public traffic. No lane closures will be permitted between the hours of 7:00 a.m. and 9:00 a.m. or 3:30 p.m. to 6:00 p.m. unless an emergency exists and such a closure is necessary to safeguard the traveling public.

The Contractor shall furnish, erect and maintain such fences, barriers, lights, warning devices and signs in compliance with Part 6 "Temporary Traffic Control" of the current "California Manual of Uniform Traffic Control Devices" (MUTCD-Latest Version) published by the State of California, Department of Transportation, the standards as contain in the "Work Area Traffic Control Handbook" (WATCH-latest edition) published by Building News Inc. or as may be deemed necessary by the Director of Public Services to give adequate warning to the public at all times that the road or street is obstructed and of any abnormal conditions to be encountered as a result thereof. All staff shall, at all times, wear ANSI 107-2015, Class II safety vests.

9. General Routine Maintenance
The Contractor shall provide a continuing, comprehensive, general routine inspection and maintenance services as specified by Task Order to eliminate or reduce hazards.

10. Notifications
On a monthly basis, the Contractor shall report to the Director of Public Services or his authorized representative the Task Order work completed in the previous month and shall

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confirm the Maintenance Management System is up to date. No work shall proceed without the Director of Public Services or his authorized representative's written authorization via a Task Order, except in emergencies and/or when the immediate response is required to prevent injury to persons or property damage.

11. Emergencies
The Contractor shall respond immediately to emergency calls when directed by the City or Orange County Sheriff's Department and dispatch the qualified personnel and equipment to reach the site. The Contractor shall dispatch qualified personnel and equipment to reach the site within one (1) hour under normal working hours or within two (2) hours during after hours, weekends or holidays.

II. TASK ORDER WORK DEFINITIONS/SPECIFICATIONS

1. Contract Administration (Units: Lump Sum - per year payable in equal monthly increments) Define Unit: Lump sum fee per year payable in equal monthly installments for allinclusive administrative work to support and fulfill the required street maintenance services as specified by Task Order.

This fee shall include all costs of mobilization as defined and all other items of work not specifically included in a unit price work task herein including, but not limited to, the services of the point of contact, backup contact staff, emergency contact staff, communications, scheduling services, providing licensing fees and supporting the City’s Maintenance Management System (Maintenance Connection by Accruent), compliance with all NPDES water quality requirements including Best Management Practices, the cost of insurances, the provision of all aspects of worker and public safety, compliance with all local, state and federal laws, and all other related work. A certified Project Management Professional or equivalently qualified individual shall act as the Firm’s contract manager and shall be responsible for the administration of the services defined herein.

Quality Requirements: General quality requirements would be to manage, plan, organize, schedule and track work as well as communicate and coordinate with the City of Laguna Hills and others routinely while providing status and other requested reports on all work efforts. All work to be to the satisfaction of the Engineer.

2. Arterial Highway Weekly Inspection (Units: Weekly) Define Unit: Weekly fee for a full year payable in equal monthly installments for all-inclusive field inspection and administrative work to perform Arterial Highway Weekly Inspections and drain inspection as specified by Task Order.

This activity encompasses the inspection of all arterial highways, each Monday morning, (or in the case of a Monday Holiday as observed by the City of Laguna Hills, Tuesday morning), between the hours of 7:00 am and 11:00 am, a one person crew shall drive all of the City's arterial highways, from City border to City border, to inspect and identify any Traffic Control Device damages, knockdowns or anomalies (herein variances) and report the need for their

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repair to the Engineer. One or more drain inlet locations shall also be inspected weekly as directed. This work shall include delineating the location of the variances with Traffic Cones and/or Type II Barricades, as appropriate, to temporarily address the immediate safety issue created by the variance, photographing the site, documenting the conditions, and immediately reporting the findings to the Engineer.

Quality Requirements: At the end of the work session, the area of the variance shall be temporarily made safe, the area should be cleaned of debris, and a report of the variance shall be made to the Engineer. All work to be to the satisfaction of the Engineer.

3. AC Pothole Repair - Cold Patch - Temporary (Units: Square Feet) Define Unit: This is measured by the amount of Asphalt Concrete potholes patched in square feet, regardless of depth as specified by Task Order. The surface area will be measured by square feet. The payment shall be for the square feet of pavement patched, regardless of the final depth.

This activity encompasses hand patching of potholes, small depressions, and edge breaks in roadway surfaces using Permapatch or Aquaphalt. This activity is performed in order to temporarily prevent further deterioration of the pavement. This will include, but is not limited to, various subtasks for proper planning and performing the work including clearing and grubbing, drying the area to be patched, patching depressions or minor cracking and cleaning the site.

Temporary cold patch shall be guaranteed to perform satisfactorily for up to six (6) months.

During the guarantee period, the Firm shall bear all costs to maintain the temporary cold patch to the City's satisfaction.

Quality Requirements: At the end of the work session, proper compaction will be attained, with the temp AC a minimum of 1/8 inch and a maximum of 1/4 inch above existing AC and all the loose debris removed from the work area. The patch area shall have a service life for a minimum of six months or the deficient area must be repaired at no cost to the City. All work to be to the satisfaction of the Engineer.

4. AC Pothole Patching - Permanent (Units: Square Feet) Define Unit: This is measured by the number of potholes patched in square feet as specified by Task Order. The surface area will be measured by square feet. The payment shall be for the square feet of pavement patched, regardless of the depth.

This activity encompasses minor permanent patching of potholes, depressions, and edge breaks in roadway surfaces using hot mix asphalt concrete to provide a smooth driving surface.

This includes clearing and grubbing, saw cutting, excavation, hand patching and minor skin patching of potholes, small depressions and edge breaks in roadway surfaces to provide a smooth driving surface. This is performed to prevent further deterioration of pavement. This will include, but is not limited to, various subtasks for proper planning and performing the work including patching depressions or deteriorated pavement. The Firm shall submit the Asphalt Concrete Mix Design in accordance with Greenbook Standard Specifications as required to construct the work. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited, to various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), establishment of proper traffic control, performing saw cutting of the designated pavement area (if any),

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placement of the asphalt concrete overlay by a fully operational self-propelled paving machine, compact the overlay to 95% relative compaction, restore existing pavement markings with roadway striping, clean the work site and remove USA markings. The cost to restore final striping and painting of legends and markings shall be paid under that specific work activity. Permanent pothole patching shall be guaranteed to perform satisfactorily for up to twelve (12) months.

During the guarantee period, the Firm shall bear all costs to maintain the permanent pothole patching to the City's satisfaction.

Quality Requirement: At the end of the work session, proper compaction will be attained, with the AC a minimum of 1/8 inch and a maximum of 1/4 inch above existing AC all the loose debris removed from the work area and the permanent patch installed to a sawcut joint. The patch area shall have a service life for a minimum of 12 months and any deficient area must be repaired at no cost to the City by the Firm. All work to be to the satisfaction of the Engineer.

5. AC Cold Plane up to 1" in Depth (Units: Square Feet) Define Unit: This is measured by the amount of asphalt concrete area in square feet that is cold planed in preparation of an Asphalt Concrete Hot Mix Overlay as specified by Task Order. The surface area will be measured in square feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This item shall consist of traffic control, clearing and grubbing, cold planing of up to 1" of existing asphalt concrete surfacing, removal of debris, traffic control, street sweeping and the temporary replacement of removed striping by repainting of replacement striping. Limits of the pavement removal will be marked by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, performing cold planing of the designated pavement area, removal of the existing asphalt concrete, cleaning the site by street sweeping and temporary repainting of existing pavement markings and striping (tabs not accepted) and clean the work site. Asphalt concrete shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the asphalt concrete to the City's satisfaction.

Quality Requirement: At the end of each work session, the cold planed asphalt concrete shall be removed and be ready to accept an asphalt concrete hot mix overlay pursuant to the specifications above, a level surface will be achieved, the work site cleaned, all debris removed, and traffic control restored. All work to be to the satisfaction of the Engineer.

6. Asphalt Concrete Hot Mix 1" Overlay (Units: Tons) Define Unit: This is measured by the amount of asphalt concrete area in net tons that is to be placed as specified by Task Order. The tonnage will be measured by certified weigh tickets.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This item shall consist of cleaning of the limits of the area to receive the AC overlay, clearing and grubbing, routing, cleaning and sealing all cracks, placement of the Asphalt Concrete Hot Mix overlay, compacting the overlay to 95% relative compaction, providing traffic control and repainting all markings, legends and striping, installing raised pavement markers and

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cleaning the site. Limits of the pavement overlay will be marked by the Engineer. The pavement edge joins and match lines shall be neatly and cleanly made. A tack coat of grade SS-1h emulsified asphalt shall be applied to all surfaces prior to placement of new AC, with the exception that tack coat is not required to be applied to aggregate base surfaces. The Firm shall submit the Asphalt Concrete Mix Design in accordance with Greenbook Standard Specifications as required to construct the work. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited, to various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), establishment of proper traffic control, performing saw cutting of the designated pavement area (if any), placement of the asphalt concrete overlay by a fully operational self-propelled paving machine, compact the overlay to 95% relative compaction, restore existing pavement markings with roadway striping, clean the work site and remove USA markings. The cost to restore final striping and painting of legends and markings shall be paid under that specific work activity. Asphalt concrete overlay shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain or restore the asphalt concrete to the City's satisfaction.

Quality Requirement: At the end of each work session, AC overlay shall be placed pursuant to the specifications above, a level surface will be achieved with no more than a 1/8" variation in ten linear feet as solely determined by the Engineer, the work site cleaned, debris removed and traffic control restored. All work to be to the satisfaction of the Engineer.

7. AC Pavement Crack Repair Cleaning & Filling (Units: 12-Foot Wide Lane Linear Feet).

Define Unit: This is measured by the amount of crack sealant in linear lane feet that is used to repair pavement cracks as specified by Task Order. The surface length will be measured in linear feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This is the operation of clearing and grubbing and applying joint filler into pavement cracks to prevent and protect the pavement from decay. All cracks that are 1/8 inch in width or larger shall be routed, blown clean with a hot air lance and filled with hot asphalt-rubber sealant material. Wide cracks should be filled with patch material. Prior to the application of hot asphaltrubber sealant, joints and cracks shall be routed and cleaned to remove dust, dirt, moisture, and foreign material or old sealant. Cracks shall be sealed from the bottom up. Sealant material shall be applied so it is flush with the surface. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishing proper traffic control, router all cracks greater than 1/8", clean crack using compressed air, apply crack seal so there is a smooth finish, restore any affected pavement legends or striping, and then clean the work site.

Pavement filling shall be guaranteed to perform satisfactorily for up to twelve (12) months.

During the guarantee period, the Firm shall bear all costs to maintain the pavement filling and refill any depressed filled cracks to the City's satisfaction.

Quality Requirements: At the end of the work session, a level surface will be achieved, cracks shall be filled to prevent moisture from the sub base, the work site cleaned, debris removed, cracks repaired pursuant to proper standards and specifications and traffic control restored. All work to be to the satisfaction of the Engineer.

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8. AC Berm – T ype D2 8 ” (Units: Linear Feet) Define Unit: This is measured by the amount asphalt concrete in linear feet that is used to repair streets as specified by Task Order. This will be performed on an as requested basis.

Work under this subsection shall include saw cutting, removal of AC Berm as directed by the Inspector, compacting disturbed subgrade, forming and placement of PG 64-10 Type 3 B3 AC for new berm.

Quality Requirements: At the end of the work session, level surfaces will be achieved, drainage lines properly established, the work site cleaned, debris removed, berm installed pursuant to proper standards and specifications and traffic control restored. All work to be to the satisfaction of the Engineer.

9. Remove and Replace Curb and Gutter (Units: Linear Feet) Define Unit: This is measured by the amount of curb and gutters removed and installed in linear feet as specified by Task Order. The surface length will be measured in linear feet. The height of the curb may variously be 6", 8", or the height to match the existing curb height with no change in compensation.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the repair of damaged or deteriorated concrete curb and gutter to ensure proper drainage flow including forms and concrete work. This includes clearing and grubbing, removal of tree roots within the two feet of the curb and AC Slot Repair.

As directed, remove curb and gutter when sections are damaged, raised or lowered, and water flow is impaired or diverted. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), establishment of proper traffic control, saw cutting all joins, removing the concrete and asphalt concrete, setting forms, pouring and finishing the curb and gutter, concrete to be 520-C-2500 with Type V cement, repaving the asphalt concrete, flow checking the gutter, cleaning the work site, and removal of USA markings. Curb and getter shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the curb and gutter to the City's satisfaction.

Quality Requirements: At the end of the work session, level surfaces will be achieved, drainage lines properly established, the work site cleaned, debris removed, curbs and gutters installed pursuant to proper standards and specifications and traffic control restored. All work to be to the satisfaction of the Engineer.

10. Repair Drive Approach (Units: Square Feet) Define Unit: This is measured by the amount of drive approach area in square feet that is to be removed and replaced as specified by Task Order. The surface area will be measured in square feet. The thickness of drive approaches shall be 6" or greater to match existing.

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This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the removal and replacement of driveways to replace damaged or deteriorated sections, removal of roots and AC slot paving. This is performed to provide for level transition from the driveway to the street. This includes clearing and grubbing, removal operations including the adjacent curb and gutter and one-foot width of asphalt concrete by the length of the curb and placement of the new concrete and AC. This includes clearing and grubbing, removal of tree roots within the two feet of the drive approach and the installation of the AC slot repair. This service is provided when a driveway has been damaged, and movement of users is impaired, as determined by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert, establishment of proper traffic control, performing saw cutting of the designated pavement area, placement of designated concrete driveway, placement of adjacent curb and gutter and asphalt concrete, setting forms, pouring and finishing the driveway and curb and gutter, concrete to be 560-C- 3250 with Type V cement, re-pavement of the asphalt concrete, flow checking the gutter, cleaning the work site and removal of USA markings. Drive approach shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the drive approach to the City's satisfaction.

Quality Requirements: At the end of the work session, level surfaces will be achieved, gutter flow checked, the work site cleaned, debris removed, drive approach replaced pursuant to proper standards and specifications, and traffic control restored. All work to be to the satisfaction of the Engineer.

11. Repair Access Ramp (Units: Each) Define Unit: This is measured by the completion of each access ramp removed and replaced as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the removal and replacement of deteriorated ramps as directed by the Engineer. The repair of access ramps shall meet Americans with Disability Act (ADA) standards and 2010 Caltrans Standard Plans and is performed on an as needed basis when requested by the City. This includes clearing and grubbing, the removal of the adjacent curbs and gutters including a one-foot width of asphalt concrete along the length of the curb and adjacent sidewalk as necessary to meet grade and placement of the new concrete and AC. The job and work must follow identified job standards, specifications, and industry requirements.

This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert, establishment of proper traffic control, performing saw cutting of the designated pavement and concrete areas, removal of concrete and adjacent curb and gutter, removal and replacement of the asphalt concrete and sidewalk, setting forms, pouring and finishing the necessary ramp, placement of a cast-in-pace Armor-tile Blue Truncated Dome Panel including pouring adjacent sidewalk as necessary to meet grade, pouring curb and gutter, concrete to be 520-C-2500 with Type V cement, repaving the asphalt concrete, flow checking the gutter, cleaning the work site and removal of USA markings. The access ramp shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the access ramp to the City's satisfaction.

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Quality Requirements: At the end of the work session, a tapered ramp is achieved, adjacent sidewalks are level, the gutter is flow checked, the work site is cleaned, removing all debris, and the access ramp is replaced pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

12. Temporary Sidewalk Ramping (Units: Linear Feet) Define Unit: This is measured by the completion of the placement of temporary ramping materials across the width of a raised sidewalk panel and its immediate adjacent sidewalk panel, as needed, regardless of the width of the raised area as specified by Task Order. The width can range from four feet to ten feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the placement of temporary ramping material (asphalt concrete, concrete, epoxy or other acceptable material) at a raised sidewalk joint in order to address uneven, displaced sidewalks, as designated by the Engineer. This will include, but is not limited to, various subtasks for proper planning and performing the work including clearing and grubbing, establishment of proper traffic control, cleaning the site, removing loose materials and the placement of temporary ramping materials to resolve a raised sidewalk panel until permanent repairs can be scheduled. The work shall be guaranteed to perform satisfactorily for up to six (6) months. During the guarantee period, the Firm shall bear all costs to maintain the Temporary Sidewalk Patching to the City's satisfaction.

Quality Requirements: At the end of the work session, a tapered sidewalk is created to eliminate uneven, displaced sidewalks, as designated by the Engineer. The work site is cleaned, removing all debris, and the work area is completed to proper standards and specifications. All work to be to the satisfaction of the Engineer.

13. Sidewalk Grinding (Units: Linear Feet) Define Unit: This is measured by the completion of each sidewalk grinding location as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the grinding of concrete sidewalks to provide a smooth surface free of edge displacement. This activity is performed on uneven, displaced sidewalks, as designated by the Engineer. The Firm may also be issued a directive to perform sidewalk grinding in a designated neighborhood including fully documenting each location of grinding before grinding is performed to the satisfaction of the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including clearing and grubbing, establishment of proper traffic control, grinding of concrete sidewalk or other concrete areas by mechanical means ranging in width from four feet to ten feet, and cleaning the work site. Sidewalk shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the sidewalk to the City's satisfaction.

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Quality Requirements: At the end of the session, level surface will be achieved, the work site will be cleaned removing all debris, and sidewalk grinding shall be completed pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

14. Remove and Replace 4-Inch Sidewalk (Units: Square Feet) Define Unit: This is measured by the amount of sidewalk area in square feet that is to be removed and replaced as specified by Task Order. The surface area will be measured in square feet. The sidewalk depth shall be 4" nominal.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the repair of sidewalks by replacement of damaged or deteriorated sections. This is performed to provide a level transition from slab to slab. This is also done to repair sidewalks that have been raised or lowered and the movement of pedestrians is impaired as determined by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), clearing and grubbing, establishment of proper traffic control, provide an alternate pathway for pedestrians, saw cutting the proposed removal section from joint to joint, the removal of the full section of concrete, removal of all roots to a depth of four inches below the bottom of the sidewalk, installing root barriers as directed, pouring of new concrete with a 520-C-2500 concrete with Type V cement to meet ADA standards, repairs of any impacted irrigation, cleaning the work area and removing USA markings. Sidewalk shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the sidewalk to the City's satisfaction.

Quality Requirements: At the end of the work session, the sidewalk will be repaired following standards and regulations so that it blends with adjacent sidewalk and curbs, the work site is cleaned, and debris removed. All work to be to the satisfaction of the Engineer.

15. Repair/Restore Miscellaneous PCC/Brick (Units: Square Feet) Define Unit: This is measured by the amount of concrete and/or brick area in square feet that is repaired as specified by Task Order. The surface area will be measured in square feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the repair or replacement of damaged or deteriorated concrete or brick structures in the street area. This is performed as designated by the Engineer.

The job and work must follow identified job standards, specifications, and industry requirements.

This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), clearing and grubbing, establishment of proper traffic control, performing saw cutting of the designated pavement area, removing and replacing the damaged concrete, brick (including both flat and vertical brick installations), or patterned and colored stamped concrete as designated (hardscape), concrete to be 520-C-2500 with Type V cement, remove the hardscape, setting forms, pouring and finishing the hardscape with matching colors and materials, cleaning the work site and removing USA markings. Concrete and/or brick shall be guaranteed to perform satisfactorily for up to

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twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the concrete and/or brick to the City's satisfaction.

Quality Requirements: At the end of the work session, a concrete or brick structure is completed pursuant to the work request, hardscape is finished with matching color and materials, the work site is cleaned removing all debris, and concrete and/or brick shall be constructed pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

16. Weed Control - Curb and Gutters and Parkways (Units: Curb Mile) Define Unit: This is measured by the amount of weed control area in linear curb mile of curbs, gutters, and parkways as specified by Task Order. The surface area will be measured in curb mile with a width of 1 foot.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses all applications of herbicides to control unwanted vegetation in roadbed, medians, curb and gutter, sidewalk and un-landscaped parkways including pre-emergent and contact spraying. All roadways are sprayed two times a year following a routine plan as approved by the Engineer. This must be performed or supervised by a person with a State of California Qualified Applicators Certificate. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, wearing protective clothing, perform work while supervised by a person with State of California Qualified Applicators Certificate, use appropriate Best Management Practice's (BMP's) and utilize an approved weed control chemical. Treated areas shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the treated areas to the City's satisfaction.

Quality Requirements: At the end of the work session, weeds should be sufficiently removed, so as to provide a clean appearance and improve accessibility to the area where they were removed from, and weeds shall be sprayed pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

17. Supply Standard Traffic Signs For Installation (Units: Each Sign) Define Unit: This is measured by each standard sign supplied (not installed) per size specified below as specified by Task Order. See Appendix for listing of the City sign inventory. Installation shall be per separate unit price item. This will be performed on a Task Order basis. a. 12”x18”
b. 18”x18”
c. 18”x30”
d. 24”x24”
e. 24”x36”
f. 30”x30”
g. 30”x42”
h. 30”x48”

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This activity encompasses the procurement of standard California MUTCD traffic signs to the City based on the sizes matching existing installations. Signs supplied for installation shall utilize the highest grade of materials available on the market including aluminum signs with the highest available reflective sheeting and shall be guaranteed to perform satisfactorily for up to five (5) years.

Quality Requirements: At the end of the work session, the highest quality sign shall be provided, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

18. Remove Existing Sign and Install Standard Traffic sign (Units: Each Sign) Define Unit: This is measured by each standard sign removed and replaced (labor only) not including sign posts (separate bid item) as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the maintenance, repair, replacement, and installation of California MUTCD standard traffic signs, street name signs, and guide markers. See Appendix for the signage inventory. This activity includes the removal and replacement of damaged signs, the placement of new signs on existing posts (or new posts by separate bid item), and maintenance of signs and posts. The replacement of damaged stop signs and posts shall be completed within 24 hours of the issued Task Order and all other signs will be installed in accordance with the regular schedule of activities as designated by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), establishment of proper traffic control, removal of signs and posts, installation of signs and posts, and performing routine maintenance as directed and removal of USA markings. Signs replaced/installed shall utilize the highest grade of materials available on the market including aluminum signs with high reflective sheeting and shall be guaranteed to perform satisfactorily for up to five (5) years. During the guarantee period, the Firm shall bear all costs to maintain the sign to the City's satisfaction.

Quality Requirements: At the end of the work session, proper signage should be posted, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

19. Supply Custom Traffic Signs For Installation (Units: Each Sign) Define Unit: This is measured by each custom sign supplied (not installed) for other than standard sign sizes, see Appendix for sign inventory. This will be performed on an as requested basis by Task Order.

This activity encompasses the procurement of custom traffic signs, and guide markers to the City. Signs supplied for installation shall utilize the highest grade of materials available on the market including aluminum signs with high reflective sheeting and shall be guaranteed to perform satisfactorily for up to five (5) years.

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Quality Requirements: At the end of the work session, the highest quality sign shall be provided, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

20. Supply Street Name Signs For Installation (Units: Each) Define Unit: This is measured by each street name sign supplied (not installed). This will be performed on an as requested basis by Task Order for the following sign blade sizes, regardless of length. a. 6” blade height
b. 9” blade height
This activity encompasses the procurement of street name signs per OCPW standard plan 1407 to the City, either 6” or 9” blade size as specified. Signs supplied for installation shall utilize the highest grade of materials available on the market including aluminum signs with high reflective sheeting and shall be guaranteed to perform satisfactorily for up to five (5) years.

Quality Requirements: At the end of the work session, the highest quality sign shall be provided, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

21. Remove and Replace Street Name Sign (Units: Each Sign) Define Unit: This is measured by each street name sign removed and replaced (labor only but not including sign post which is a separate bid item of work). This will be performed on an as requested basis by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the maintenance, repair, replacement, and installation of street name signs per OCPW standard plan 1407. This activity includes the removal and replacement of damaged signs. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), establishment of proper traffic control, removal of signs and posts, installation of signs and posts, and performing routine maintenance as directed and removal of USA markings.

Signs replaced/installed shall utilize the highest grade of materials available on the market including aluminum signs with high reflective sheeting and shall be guaranteed to perform satisfactorily for up to five (5) years. During the guarantee period, the Firm shall bear all costs to maintain the sign to the City's satisfaction.

Quality Requirements: At the end of the work session, proper signage should be posted, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

22. Remove and Replace Custom Traffic Signs (Units: Each Sign) Define Unit: This is measured by each custom sign removed and replaced (labor only but not including sign post which is a separate bid item). This will be performed on an as requested basis by Task Order.

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This activity encompasses the removal and replacement of custom street signs. Removal and replacement includes the installation of a sign and proper disposal and recycling of materials as determined by the Engineer. See Appendix for the Sign Inventory. The signs will be installed in accordance with the regular schedule of activities as designated by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, removal of signs, installation of signs, and performing routine maintenance as directed. During the guarantee period, the Firm shall bear all costs to maintain the sign to the City’s satisfaction.

Quality Requirements: At the end of the work session, proper signage should be posted, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

23. Square Sign Post/Round Street Name Sign Post Installation and Replacement (Units: Each) Define Unit: This is measured by each steel sign post procured, installed and replaced, as specified. This will be performed on an as requested basis by Task Order.

This activity encompasses the procurement, installation and replacement of posts for both standard and custom street signs. Installation and replacement include the disposal and recycling of post materials as determined by the Engineer.

Quality Requirements: At the end of the work session, the post shall be properly installed and proper signage posted, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

24. Square Wood Sign Post Installation and Replacement (Units: Each) Define Unit:

This is measured by each sign post procured, installed and replaced. This will be performed on an as requested basis as specified by Task Order.

This activity encompasses the procurement, installation and replacement of posts for both standard and custom street signs per CalTrans standard RS2. Installation and replacement include the disposal and recycling of post materials as determined by the Engineer.

Quality Requirements: At the end of the work session, the post shall be properly installed and proper signage, the area should be cleaned of debris, and signs shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

25. Provide and Install Pedestrian Barricade For Installation (Units: Each) Define Unit:

This is measured by each pedestrian barricade supplied and installed (not including replacement of sidewalk areas which is a separate bid item). This will be performed on an as requested basis by Task Order.

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This activity encompasses the procurement and installation of pedestrian barricades per CalTrans standard ES-7Q and removal of any existing damaged pedestrian barricade, if any.

Barricades supplied for installation shall utilize the highest grade of materials available on the market and shall be guaranteed to perform satisfactorily for up to five (5) years.

Quality Requirements: At the end of the work session, the barricade shall be properly installed, the area should be cleaned of debris, and signs associated with the barricade shall be maintained pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

26. Nighttime Sign Reflectivity Survey (Units: Lump sum) Define Unit: This activity of visual inspection is to be completed on an annual basis, and once per five years for sign by sign sample testing of reflectivity, to review the reflectivity of all MUTCD signage in the City to establish and monitor a baseline reflectivity standard in compliance with FHWA standards as specified by Task Order. Nighttime surveys can occur monthly, quarterly or annually as selected by the Firm.

Payment for this work shall be paid on a prorated basis equivalent to the interval selected.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the nighttime inspection and testing of 100% of the City's MUTCD signage on an annual basis. The work shall, utilizing standards developed by FHWA or other agency as approved by the Engineer, test the nighttime reflectivity of all City signage utilized for Traffic Control per the California MUTCD. The testing equipment shall be documented to be current and capable of testing to the standards established by FHWA. Any signage not meeting the reflectivity standard shall be fully identified and submitted to the Engineer for replacement approval. No signage shall be replaced without the Engineer's designation.

The Firm may utilize approved FHWA criteria to evaluate reflectivity. (http://safety.fhwa.dot.gov/roadway_dept/night_visib/retrotoolkit/moreinfo/maint/assessment.ht m} They should choose to perform visual nighttime inspections or measure the retroreflectivity using a portable retroreflectometer or obtain approval by the Engineer as follows:
a. Visual Nighttime Inspection Method: Once per year, this method assesses the visibility and retroreflectivity of the traffic signs as the inspector approaches the sign. All signs must have retroreflectivity levels at or above the minimum levels. One of three procedures shall be conducted in addition to visual inspection following MUTCD checklists. The three acceptable methods are the Calibration Signs Procedure, Consistent Parameters Procedure, and Comparison Panels Procedure.
b. Measured Retroreflectivity Method: Once per five years, all signs must have retroreflectivity levels at or above the minimum levels. Signs shall be measured using a handheld retroflectometer following ASTM E1709, Standard Test Method for Measurement of Retroreflective Signs Using a Portable
Retro reflectometer. A sign needs to be replaced if the average retro reflectivity value is less than the appropriate minimum level.

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Quality Requirements: At the end of the work session, annually, every traffic control sign in the City shall be observed for nighttime reflectivity and once per the Term of this Agreement, every traffic control sign shall be tested for retroreflectivity. All work to be to the satisfaction of the Engineer.

27. Nighttime Streetlight Outage Surveys (Units: Quarterly) Define Unit: This activity is to be completed on a quarterly basis (January, April, July, October) to review the operational status of street lights and safety lights on every public street in the City in both the SCE and SDG&E service territories as specified by Task Order. The payment shall be paid on a quarterly basis per issued Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the nighttime inspection of every street light and safety light on all public streets in the City of Laguna Hills on a quarterly basis and reporting any outages to the responsible party. The City is serviced by both SCE and SDG&E for general street lighting. The City is responsible for all Safety Lights at traffic signals, Bridge Underdeck lights and the El Toro Road median island streetlights, decorative and area lights. The light outages shall be reported to the responsible party and the repair completion shall be monitored and reported to City.

Quality Requirements: At the end of the work session, quarterly, every streetlight and safety light associated with public streets in the City shall be inspected and outages reported to the responsible party to the satisfaction of the Engineer.

28. Guardrail Repair (Units: Linear Feet) Define Unit: This is measured by the amount of guardrail repaired in linear feet as specified by Task Order. The length will be measured in linear feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the installation and repair of structurally damaged guard or bridge rail sections and posts to prevent vehicle access. A repair response is required within 24 hours on structurally damaged guardrails. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), clearing and grubbing, establishment of proper traffic control, removal and replacement of damaged guardrail sections as designated in accordance with Caltrans Standards, setting forms, pouring and finishing the hardscape, if any, restoring landscaping or irrigation damage, if any, and cleaning the work site. Guardrail shall be guaranteed to perform satisfactorily for up to five (5) years. During the guarantee period, the Firm shall bear all costs to maintain the guardrail to the City's satisfaction.

Quality Requirements: At the end of each work session, the site should be clean, correct signs and markers replaced on the barricades and guardrails, the overall construction should be strong, and the guardrail shall be repaired pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

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29. Sign and Shopping Cart Removal (Units: Weekly) Define Unit: This is a weekly activity payable in monthly installments. All efforts include removal of illicit signs in the public right of way, removal of stickers on street signs and signal poles and shopping cart removal will be covered under this activity as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the removal of illicit signs and shopping carts to ensure public safety and to enforce City codes. This activity is to be performed on Monday mornings of every week and is used for removal of unauthorized signs and stickers and shopping carts from street right of ways as defined in the Laguna Hills Municipal Code. A one-person crew shall be sent every Monday morning to patrol the Arterial Highways and remove the signs and shopping carts, store the signs and shopping carts for 30 days at a location acceptable to City for retrieval by the owners, discard signs and shopping carts not collected after 30 days and provide a weekly activity report of all signs and shopping carts collected by the end of the day of the Monday following the weekly Monday sign removal. Note that certain "Real Estate Open House" signage is allowed to be in designated locations of the City street areas and are not to be removed. Note that during "Election Season," no political signs shall be removed unless site specific direction is provided by the Engineer.

Quality Requirements: When work is completed, all unapproved signs and shopping carts will be removed from the Arterial Highways. All work to be to the satisfaction of the Engineer.

30. Removal of Markings or Striping (Units: Square Feet) Define Unit: This is measured by the amount of markings or striping in square feet to be removed by wet sandblasting as specified by Task Order. The surface area of the paint to be removed will be measured in square feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the temporary painting over of traffic markings or lane striping on the traveled portion of the roadway to temporarily remove markings and/or lane striping that are to be moved or eliminated followed by permanent removal by wet sandblasting.

The job and work must follow identified job standards, specifications, and industry requirements.

This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, applying black flat paint for the markings to be removed pursuant to a coordinated schedule for the new installation of markings and striping, and permanent removal by wet sandblasting within 14 calendar days of the temporary painting over of the markings or lane striping. Removal work is to include street sweeping to removal all debris. Work is to be performed during either daytime or nighttime work hours, as directed by the Engineer. Marking and striping shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the markings and striping to the City's satisfaction.

Quality Requirements: At the end of each session, markings or striping should be removed so that the public cannot see them to ensure safety, comply with standards and specification, and the work area should be cleaned of all debris. All work to be to the satisfaction of the Engineer.

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31. Replace Raised Pavement Markers (RPM's) (Units: Each Marker) Define Unit: This is measured by the completion of each RPM replaced in kind as specified by Task Order. This work will be grouped to occur at various locations to provide the Firm with a minimum of one eight-hour labor shift per task order for work efficiency.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the installation and replacement of raised pavement markers on new and existing delineated roadways. The Firm shall install new raised pavement markers after roadway repairs or to replace worn out markers as designated by the Engineer.

The job and work must follow identified job standards, specifications, and industry requirements.

This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and placement of raised pavement markers per task order. Three test specimens may be randomly selected from the sample for each test except as otherwise specified and tested for conformance with Greenbook standards and specifications. If any one of the three specimens fails to comply with the requirements of the specifications, the failure shall be a basis for rejection of the entire lot or shipment represented by the sample. RPM's shall be guaranteed to perform satisfactorily for up to five (5) years. During the guarantee period, the Firm shall bear all costs to maintain the RPM's to the City's satisfaction.

Quality Requirements: At the end of each session, RPM's should be replaced or maintained so that the public can see them with proper reflectivity to ensure safety, conform to standards and specifications, and the work area should be cleaned of all debris. All work to be to the satisfaction of the Engineer.

32. Layout New Striping (Units: Linear Feet) Define Unit: This is measured by the amount of new striping and pavement legends in linear feet to be installed as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. The work includes the pre-marking of lane lines following construction activity or for the installation of new striping to provide a guide for striping operations as designated by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and placement of striping guide lines (cat-tracking) per plans as provided by the Engineer.

Quality Requirements: At the end of each work session, the Firm shall follow standards and specifications, create straight and neat paint guide lines, and otherwise have the work area ready to receive lane lines and marking painting. All work to be to the satisfaction of the Engineer.

33. Annual Paint Striping (Units: Annual Lump Sum) Define Unit: This is measured by the lump sum completion of annual painting of all existing lane lines on every street in the City as specified by Task Order.

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This activity is generally described, but it is the Firm's responsibility to fully evaluate the quantity of work and meet the quality requirement. This activity encompasses painting traffic lines to provide defined travel lanes and proper vehicle guidance. This includes annual restriping of all existing citywide painted stripes, regardless of color, type or location and the placement of new striping as designated by the Engineer. See Appendix for a summary inventory of existing striping, legends and markings by color and type. It is the Firm's sole responsibility to understand the scope of the work and the quantity of work to be done. The lump sum payment for the annual paint striping is deemed to include all existing striping on every City street whether or not it is represented on Appendix.

Striping shall occur once per year on an agreed schedule. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and painting or repainting of all lane striping City-wide on an annual basis with approved paint materials and approved paint thickness. Repainting of existing painting shall be done in one coat. Painting new striping shall be done with two coats of paint which application shall be separated by seven calendar days. A three-inch black stripe shall be painted between all double yellow striping. Arterial Highways shall be painted during nighttime work hours.

Collector and Residential streets shall be painted during daytime work hours.

The Firm shall submit to the Engineer certified copies of the manufacturer's test reports and Material Safety Data Sheet (MSDS) showing conformance with the Greenbook Standard Specifications or Caltrans Standard Specifications, as selected by the Engineer, and best management practices. Test reports shall indicate the name of the manufacturer, type of material, date of manufacture, quantity, State Specification number, manufacturer's lot or batch number, and results of the required tests. Test reports shall be signed by an authorized representative of the manufacturer. White, yellow, and black traffic line paint shall dry to a "no traffic pickup” condition in 30 seconds. The "no traffic pickup" time shall be determined in accordance with ASTM D711. The paint shall be completely dry in no more than 3 minutes when preheated to the temperature recommended by the manufacturer before application. All white paint shall contain at least 12 percent titanium dioxide. All striping shall be reflectorized. Striping shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the striping, including repainting as necessary, to the City's satisfaction.

Quality Requirements: At the end of each work session, the Firm shall follow standards and specifications, have a manufacturer's test report specifying compliant materials, create straight and neat paint edges, paint all existing striping throughout the City once per year and have all materials and debris cleaned from the work area. All work to be to the satisfaction of the Engineer.

34. Annual Paint Stop Bars and Chevrons (Units: Linear Feet) Define Unit: This is measured by the amount of stop bars and chevrons painted in linear feet for traffic markings as specified by Task Order.

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This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses painting stop bars on the traveled portion of the highway to provide defined markings for vehicle and pedestrian control. This includes the annual and as designated restriping of existing citywide stop bars and chevrons. See Appendix for a summary inventory of existing striping, legends and markings. This activity is for stop bars and chevrons only; crosswalks and standard markings are covered under separate activities. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and painting or repainting all white stop bars and chevrons city wide on an annual basis with approved paint materials and approved paint thickness.

Repainting shall be done in one coat. New Painting of stop bars and chevrons shall be done with two coats of paint which application shall be separated by seven calendar days. All paint shall be reflectorized.

The Firm shall submit certified copies of the manufacturer's test reports and MSDS in accordance with the Greenbook Standard Specifications or Caltrans Standard Specifications, as selected by the Engineer, and best management practices. Test reports shall indicate the name of the manufacturer, type of material, date of manufacture, quantity, State Specification number, manufacturer's lot or batch number, and results of the required tests. Test reports shall be signed by an authorized representative of the manufacturer. White, yellow, and black traffic line paint shall dry to a "no traffic pickup" condition in 30 seconds. The "no traffic pickup" time shall be determined in accordance with ASTM D711. The paint shall be completely dry in not more than 3 minutes when preheated to the temperature recommended by the manufacturer before application. All white paint shall contain at least 12 percent titanium dioxide. Work on Arterial Highways shall be performed during nighttime work hours. Work on collector and residential streets shall be performed during daytime work hours. Stop bars and chevrons shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the painted areas, including repainting as necessary, to the City's satisfaction.

Quality Requirements: At the end of each work session, the Firm shall follow standards and specifications, have a manufacturer's test report specifying compliant materials, create straight and neat paint edges, and have all materials and debris cleaned from the work area. All work to be to the satisfaction of the Engineer.

35. Annual Paint White Crosswalks (Units: Linear Feet) Define Unit: This is measured by the amount of white crosswalk length in linear feet for traffic markings as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses painting or refurbishing crosswalks on the traveled portion of the highway to provide defined markings for vehicle and pedestrian control. This includes the annual repainting of existing citywide crosswalks and as designated by the Engineer. See Appendix for a summary inventory of existing striping, legends and markings.

The job and work must follow identified job standards, specifications, and industry requirements.

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This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and painting or repainting all white crosswalks city wide on an annual basis with approved paint materials and approved paint thickness. All painting shall be reflectorized. Repainting shall be done in one coat. New painting of crosswalks shall be done with two coats of paint, and application shall be separated by seven calendar days.

The Firm shall submit certified copies of the manufacturer's test reports and MSDS in accordance with the Greenbook Standard Specifications or Caltrans Standard Specifications, as selected by the Engineer, and best management practices. Test reports shall indicate the name of the manufacturer, type of material, date of manufacture, quantity, State Specification number, manufacturer's lot or batch number, and results of the required tests. Test reports shall be signed by an authorized representative of the manufacturer. White, yellow, and black traffic line paint shall dry to a "no traffic pickup" condition in 30 seconds. The "no traffic pickup" time shall be determined in accordance with ASTM 0711. The paint shall be completely dry in not more than 3 minutes when preheated to the temperature recommended by the manufacturer before application. All white paint shall contain at least 12 percent titanium dioxide. Work on Arterial Highways shall be performed during nighttime work hours. Work on collector and residential streets shall be performed during daytime work hours. Crosswalk shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the crosswalk, including repainting as necessary, to the City's satisfaction.

Quality Requirements: At the end of each work session, the Firm shall follow standards and specifications, have a manufacturer's test report specifying compliant materials, create straight and neat paint edges, and have all materials and debris cleaned from the work area. All work to be to the satisfaction of the Engineer.

36. Annual Paint Yellow School Crosswalks (Units: Linear Feet) Define Unit: This is measured by the amount of yellow school crosswalk length in linear feet inclusive of ladder stripes for traffic markings as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses painting yellow crosswalks on the traveled portions of the highway to provide defined markings for vehicle and pedestrian control. This the annual repainting of existing citywide School Crosswalks and as designated by the Engineer. See Appendix for a summary inventory of existing striping, legends and markings. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and painting or repainting all yellow school crosswalks City-wide on an annual basis during the month of August with approved paint materials and approved paint thickness. Repainting shall be done in one coat. New painting of yellow crosswalks shall be done with two coats of paint which application shall be separated by seven calendar days. All painting shall be reflectorized. The Firm shall submit certified copies of the manufacturer's test reports and MSDS in accordance with the Greenbook Standard Specifications or Caltrans Standard Specifications, as selected by the Engineer, and best

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management practices. Test reports shall indicate the name of the manufacturer, type of material, date of manufacture, quantity, State Specification number, manufacturer's lot or batch number, and results of the required tests. Test reports shall be signed by an authorized representative of the manufacturer. White, yellow, and black traffic line paint shall dry to a "no traffic pickup" condition in 30 seconds. The "no traffic pickup" time shall be determined in accordance with ASTM 0711. The paint shall be completely dry in not more than 3 minutes when preheated to the temperature recommended by the manufacturer before application. Painting on Arterial Highways shall be performed during nighttime work hours. Painting on collector and residential streets shall be performed during daytime work hours. Crosswalk shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the crosswalk, including repainting as necessary, to the City's satisfaction.

Quality Requirements: At the end of each work session, the Firm shall follow standards and specifications, have a manufacturer's test report specifying compliant materials, create straight and neat paint edges, and have all materials and debris cleaned from the work area. All work to be to the satisfaction of the Engineer.

37. Annual Paint White Standard Legends (Units: Each) Define Unit: This is measured by the completion of each white standard or oversized legend painted as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses painting white traffic markings on the traveled portion of the highway to provide defined markings for vehicle and pedestrian control. This includes the annual repainting of existing citywide Legends and as designated. See Appendix for a summary inventory of existing striping, legends and markings. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and painting or repainting all white standard legends city wide on an annual basis with approved paint materials and approved paint thickness. All paint shall be reflectorized.

Repainting shall be done in one coat. New painting of legends shall be done with two coats of paint which application shall be separated by seven calendar days. All painting of Legends shall meet the size and shape of existing City Legends whether or not the Legends are standard size or oversized. A legend is defined as a whole word such as "25," "Stop," "Ahead," or "Signal," regardless of the number of letters painted, and including all types of painted arrows.

The Firm shall submit certified copies of the manufacturer's test reports and the Greenbook Standard Specifications or Caltrans Standard Specifications, as selected by the Engineer, and best management practices. Test reports shall indicate the name of the manufacturer, type of material, date of manufacture, quantity, State Specification number, manufacturer's lot or batch number, and results of the required tests. Test reports shall be signed by an authorized representative of the manufacturer. White, yellow, and black traffic line paint shall dry to a “no traffic pickup" condition in 30 seconds. The "no traffic pickup" time shall be determined in accordance with ASTM D711. The paint shall be completely dry in not more than 3 minutes when preheated to the temperature recommended by the manufacturer before application. All

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white paint shall contain at least 12 percent titanium dioxide. Painting on Arterial Highways shall be performed during nighttime work hours. Painting on collector and residential streets shall be performed during daytime work hours. Legend shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the legend, including repainting as necessary, to the City's satisfaction.

Quality Requirements: At the end of each work session the Firm should follow standards and specifications, have a manufacturer's test report specifying compliant materials, create straight and neat paint edges, and have all materials and debris cleaned from the work area. All work to be to the satisfaction of the Engineer.

38. Annual Paint Yellow Standard Legends (Units: Each) Define Unit: This is measured by the completion of each yellow standard legend painted as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses painting yellow traffic markings on the traveled portion of the highway to provide defined markings for vehicle and pedestrian control. This includes the annual repainting of all yellow standard legends and as designated by the Engineer. See Appendix for a summary inventory of existing striping, legends and markings. The job and work must follow identified job standards, specifications, and industry requirements. All painting of Legends shall meet the size and shape of existing City Legends. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and painting or repainting all yellow standard legends city wide on an annual basis during the month of August with approved paint materials and approved paint thickness. Repainting of existing legends shall be in one coat. New painting of yellow standard legends shall be done with two coats of paint which application shall be separated by seven calendar days. All paint shall be reflectorized. A legend is defined as a whole word such as "Slow," "School," or "Xing," regardless of the number of letters painted, The Firm shall submit certified copies of the manufacturer's test reports and MSDS in accordance with the Greenbook Standard Specifications or Caltrans Standard Specifications, as selected by the Engineer, and best management practices. Test reports shall indicate the name of the manufacturer, type of material, date of manufacture, quantity, State Specification number, manufacturer's lot or batch number, and results of the required tests. Test reports shall be signed by an authorized representative of the manufacturer. White, yellow, and black traffic line paint shall dry to a "no traffic pickup" condition in 30 seconds. The "no traffic pickup" time shall be determined in accordance with ASTM D711. The paint shall be completely dry in not more than 3 minutes when preheated to the temperature recommended by the manufacturer before application. Painting on Arterial Highways shall be performed during nighttime work hours. Painting on collector and residential streets shall be performed during daytime work hours. Legend shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the legend, including repainting as necessary, to the City's satisfaction.

Quality Requirements: At the end of each work session, the Firm shall follow standards and specifications, have a manufacturer's test report specifying compliant materials, create straight

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and neat paint edges, and have all materials and debris cleaned from the work area. All work to be to the satisfaction of the Engineer.

39. Annual Paint Curbs (Units: Linear Feet) Define Unit: This is measured by the amount of curb and gutter in linear feet painted per color designated on an annual basis. The top of curb will be measured for surface length in linear feet as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the painting of curbs with various colors to enforce parking regulations on an annual basis and as designated by the Engineer. See Appendix for a summary inventory of existing striping, legends and markings. The curb surface must be prepared by cleaning or scraping prior to applying paint. The application of appropriate curb paint shall be done with rollers or airless paint spray equipment as requested by the City. Curbs are painted on an annual basis based on inventory and new assignments are painted pursuant to work as designated by the Engineer. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of temporary no parking zones and traffic control, cleaning and scraping the existing painted curb prior to applying new paint, applying two coats of new paint, protecting all adjacent surfaces from paint overspray, and removal of traffic control after the paint has dried. Curb painted shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the curb paint to the City's satisfaction.

Quality Requirements: At the end of the work session, the curb will be painted pursuant to the specifications and standards, painted with requested color, the work site is cleaned, and curbs shall be painted pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

40. Clean Drains by Vacuum Truck/Other Equipment (Units: Each Drain) Define Unit: This is measured by each drain or catch basin or inlet cleaned with a Vacuum Mounted Truck and related equipment as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the cleaning of drains, catch basins, drainage inlets, pipes, down drains and storm drainage lines with a vacuum truck to insure the drainage system is functioning at full capacity. See Appendix for a listing of all inlet locations. This work task shall not be utilized unless it is demonstrated to the City's satisfaction that the manual "Clean Drains by Manual Means - Routine" was unable to satisfactorily complete the work. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, wearing proper safety equipment, utilizing confined space entry safety standards, as required, and use of appropriate BMP's.

Quality Requirements: At the end of each work session, storm drains should be cleaned by removing any debris from the work site cleaned, and drains shall be cleaned pursuant to proper

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standards and specification with full documentation of the quantity of materials removed. All work to be to the satisfaction of the Engineer.

41. Clean and Inspect Drains by Manual Means - Routine (Units: Each Drain) Define Unit:

This is measured by each drain or catch basin or inlet cleaned by manual labor and hand tools as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the annual inspection and manual cleaning of drains, catch basins, inlets, grates, screens, inserts, pipes, down drains, and storm drainage lines to insure the drainage system is functioning at full capacity. See Appendix H for a listing of all inlet locations. Drains are manually checked and cleaned pursuant to a drain cleaning inventory and the work is to be completed between June 1st and September 3rd of each calendar year. Upon completion of cleaning, a written inspection report of any damage found or missing drain stencils or bolts shall be submitted to the City within 30 days. A second report for volume of debris collected will also be submitted to the City. The debris report shall be broken down by volume and type of debris by location. Recurring problem drains are checked and cleaned (as required) after storms. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, wearing proper safety equipment, utilizing confined space entry safety standards, and use of appropriate BMP's.

Drains shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the drain to the City's satisfaction.

Quality Requirements: At the end of each work session, storm drains should be cleaned removing any debris, work site cleaned, drains shall be cleaned pursuant to proper standards and specifications and the quantity of debris removed shall be fully documented. All work to be to the satisfaction of the Engineer.

42. Replace Drain Medallion (Units: Each Drain) Define Unit: This is measured by the completion of each drain medallion installation, and the proper documentation to the City of Laguna Hills as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the maintenance of storm drain medallions (provided by City) throughout the City to provide public awareness about storm water. The drainage inlet curb surface should be prepared by cleaning, scraping, or washing prior to application of medallion. Medallions shall be installed using an epoxy based adhesive. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control and applying drain medallion pursuant to the work request.

During the guarantee period, the Firm shall bear all costs to maintain the medallion to the City's satisfaction.

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Quality Requirements: At the end of each work session, storm drain inlets shall be marked with approved City medallion and work area should be clean. All work to be to the satisfaction of the Engineer.

43. Raise Manhole to Grade (Units: Each) Define Unite: This is measured by the completion of each storm drain manhole/access structure raised to grade with grade rings with a grade difference of one inch to twelve inches from existing condition as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses all labor, equipment and materials to excavate existing storm drain manhole/access structures in order to raise the surface of the structure to existing grade from one inch to twelve inches in grade change and the restoration of the site including related concrete and/or asphalt concrete work. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert, clearing and grubbing, inspecting the storm drain manhole/access structure to determine the amount of grade adjustment required, or MNWD sewer manhole or ETWD sewer manhole, excavating the structure, providing grade rings and mortar to adjust the grade as needed, compacting the work site, restoring the existing concrete and asphalt concrete in a neat and clean manner and cleaning the site.

Quality Requirement: At the end of each work session, storm drain manhole/access structures are to be flush with adjacent grade to the satisfaction of the Engineer.

44. Pre-Storm Inspection (Units: One Person Crew Hours) Define Unit: This is measured by the number of hours needed for pre-storm inspections including all labor, equipment and materials to perform the work as defined as specified by Task Order. This includes a maximum of one person for 80 hours during normal business hours to conduct the necessary inspections.

See Appendix.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses a one-person crew, vehicle, and equipment necessary to site visit approximately 30 drainage inlet locations to determine their condition prior to winter storm events. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including inspecting storm drains, photographing findings, and producing an inventory to the City of drain inlets which may require attention during storm events. Work is to be completed annually during the month of September. Thereafter, the City will issue Task Orders as necessary to prepare the drain inlets for the winter storm season as designated by the Engineer.

Quality Requirement: At the end of each work session, drain inlets are inspected and photographed to create a document and inventory of all drain inlets susceptible to inundation, siltation, clogging and overflow during certain storm events.

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45. Storm Patrol and Emergency Repair (Units: Two Person Crew Hours) Define Unit: This is measured by the number of hours needed for storm patrol and emergency repair including all labor, equipment and materials to perform the work as defined as specified by Task Order. This requires a two-person crew to conduct the necessary inspections with an annual estimated need of 30 crew hours, subject to substantial rain events, day or night. See Appendix.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses a two-person crew, vehicle, hand equipment and materials necessary to perform a site visit to any inlet identified as not operational during a storm event and to take actions required to clear the drain for proper drainage flow. See Appendix for a listing of typical locations to inspect. This is an emergency service that shall be provided within two-hours of notice and shall continue until the storm event has passed. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including inspecting storm drains, photographing findings, and evaluating and performing maintenance/cleaning of drain inlets that are not operation during a storm event. This is an oncall emergency activity which may occur during the daytime or nighttime.

Quality Requirement: At the end of each work session, the drain is cleared of debris to ensure storm water is not backed up causing flooding and drains are photographed to create a document and inventory of all problem drain inlets. All work to be to the satisfaction of the Engineer.

46. Repair Underdrain/Subdrain (Units: Linear Feet) Define Unit: This is measured by the amount of underdrains repaired in linear feet as specified by Task Order. The surface length along the alignment of the drain will be measured in linear feet.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses the repair and/or installation of underground drainage systems to provide effective subsurface ground water control. This is performed when persistent surface and subsurface ground water is damaging streets or creating a hazard. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert, clearing and grubbing, establishment of proper traffic control, performing saw cutting of the designated pavement area, removal of asphalt concrete or concrete, if any, locating the damaged pipe and/or installing all necessary pipes and fittings to complete the system, placing base materials, repaving the asphalt concrete, cleaning the work site and removing USA markings. Underdrain shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the underdrain to the City's satisfaction.

Quality Requirements: At the end of the work session, level surfaces will be achieved, necessary pipes and fittings installed, the work site cleaned, removing all debris, and underdrain shall be repaired pursuant to proper standards and specifications. All work to be to the satisfaction of the Engineer.

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47. Manual Inspection of Underground Storm Drains (Units: Linear Feet) Define Unit:

This is measured by the amount of storm drains in linear feet maintained or inspected by a crew of a size necessary to safely enter into confined spaces as specified by Task Order. This is measured in linear feet from the start to the end of the pipeline inspected. A minimum of four hours of time will be scheduled for this work for efficiency.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses a crawling or walking inspection of underground storm drain facilities of 36" or greater in diameter or dimension for general conditions of facility, structural soundness, construction defects, blockages, illicit connections, and general acceptability for City acceptance and maintenance. Re-inspection is done as required until deficiencies have been repaired. The job and work must follow identified job standards, specifications, and industry and regulatory safety requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including providing workers trained and certified in confined space entry to inspect, traffic control, photographing and report on the condition of storm drain lines, and cleaning work site when inspection is completed.

Quality Requirements: At the end of each work session, storm drain lines are inspected, photographs taken, and a report is presented to the Engineer on the condition of the storm drain lines. All work to be to the satisfaction of the Engineer.

48. Electronic Video Inspection of Underground Storm Drains (Units: Linear Feet) Define Unit: This is measured by the amount of storm drain in linear feet inspected with video or electronics as specified by Task Order. This is measured from the start to the finish of the pipeline inspected. A minimum of four hours of time will be scheduled for this activity for work efficiency.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses electronic/video inspections of storm drains less than 36" diameter or dimension for general conditions of facility, structural soundness, construction defects, blockages, illicit connections and general acceptability for maintenance. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including providing workers trained and certified in confined space entry to inspect, video recording, photographing and reporting on the condition of storm drain lines, traffic control and cleaning work site when inspection is completed.

Quality Requirements: At the end of each work session, appropriate BMP's are used to inspect storm drain lines to produce a video that can be downloaded and stored on the City's computer.

All work to be to the satisfaction of the Engineer.

49. Removal of Paint or Material Spills (Units: Hourly Rate) Define Units: This is measured by the number of hours taken to complete the sandblasting or otherwise removal of paint or

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material spills and cleaning up the debris as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses providing wet sandblasting or other removal methods of paint or material spills including all traffic control, street sweeping, and clean-up. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, wearing the proper safety equipment, and the use of appropriate BMPs to remove existing traffic control marking so that they are not visible to the public. This activity includes the removal of any hazardous materials or debris that does not belong in the roadway. Removal shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the paint or material spills to the City's satisfaction.

Quality Requirement: At the end of each work session, existing traffic control marking are removed so that they are not visible to the public, and/or hazardous materials and all debris, including sand, are removed from the roadway. All work to be to the satisfaction of the Engineer.

50. Repairs Underground - General (Units: Hours) Define Unit: This is measured by the number of hours taken to complete each underground repair made as specified by Task Order.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. All work associated with the repair of storm water, storm drain, inlet, or drainage conveyance, including manholes, joints, pipes, and steps. This is performed when indicated on the inspection report from the City. The job and work must follow identified job standards, specifications, and industry requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), clearing and grubbing, establishment of proper traffic control, utilizing concrete, mortar, epoxy or other fill materials appropriate for the work, patching, miscellaneous metal work, restoring metal access steps, repairing joints, provide an alternate pathway for pedestrians, repairs on any impacted irrigation, and cleaning the work area. Underground repair shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the underground repair to the City's satisfaction.

Quality Requirements: At the end of each session, original structural and hydraulic capacity of the original operation is established and reported for the storm water system. All work to be to the satisfaction of the Engineer.

51. Miscellaneous Metal Repairs (Units: Hours) Define Units: This is measured by the number of hours of a crew, regardless of size of crew, taken to complete each metal repair as specified by Task Order. A minimum of four hours will be scheduled for this work for efficiency.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. All work associated with the repair of miscellaneous metals including but not limited to pedestrian protection rails, gates, storm drain inlet protection bars and similar miscellaneous work. The job and work must follow identified job standards, specifications, and industry

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requirements. This will include, but is not limited to, various subtasks for proper planning and performing the work including contacting Underground Service Alert (USA), clearing and grubbing, establishment of proper traffic control, utilizing field welding, metal bending and metal fabrication to repair and replace miscellaneous metals as designated by the Engineer. Repairs shall be guaranteed to perform satisfactorily for up to twelve (12) months. During the guarantee period, the Firm shall bear all costs to maintain the underground repair to the City's satisfaction.

Quality Requirements: At the end of each session, original structural condition of the repaired miscellaneous metal shall be restored to the original operational intent. All work to be to the satisfaction of the Engineer.

52. Water Truck Operations (Units: Hours) Define Unit: This is measured by the number of hours spent on water truck operations including all labor, equipment, materials and the cost of water necessary to perform the work as defined as specified by Task Order. A minimum of four hours of time will be scheduled for this work for efficiency.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses providing manual watering as directed by the City. This includes acquiring a construction water meter from either the El Toro Water District or Moulton Niguel Water District, as appropriate, providing water to meet compaction test requirements, landscape or tree irrigation and cleaning of sites. The job and work must follow identified job standards, specifications, industry requirements and NPDES Best Management Practices.

Quality Requirements: At the end of each work session, water is provided to specified location, task is completed pursuant to the Task Order, and work area is cleaned of debris. All work to be to the satisfaction of the Engineer.

53. City Events Support (Units: Crew Hours) Define Unit: This item is measured in crew hours for the support of the City’s 4th of July event. Performed on an annual basis as specified by Task Order.

This activity includes assistance for pre-planning of event, setup, takedown and clean up for the City’s Fourth of July Event. Items include traffic control equipment, setup and removal, supply equipment, placement, placement and removal of covers on “NO PARKING SIGNS” signs, R26, on both sides of Paseo De Valencia from Alicia Parkway to La Paz Road and removal of crowd control measures, as directed by City Staff. This event is held either on a weekend and/or holiday. The 4th of July event requires supplying 250 traffic cones, 50 Type 1 barricades and 1 “NO LEFT TURN”, R3-2, sign attached to barricade and 1 “NO RIGHT TURN”, R3-1, sign attached to barricade, a water truck and operator, a minimum staff of 2 crew members, 1 supervisor, and materials for 10 hours. Water truck shall be paid per Water Truck Operations and man hours shall be paid per bid item for General Labor B.

Quality Requirements: At the end of the event all City streets should be free of traffic control measures. All work to be to the satisfaction of the Engineer.

54. Right of Way Trimming (Unit: Crew Hours) Define Unit: This is measured by the

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number of hours spent on right of way trimming of shrubs, bushes and trees that hang from private property over City sidewalks in various locations as specified by Task Order. Work to be done as directed on a quarterly basis with a crew as necessary to clear sidewalk areas to a height of nine feet over sidewalk and flush with right of way and 15' over travel lanes. A minimum of four hours of time will be scheduled for this work for efficiency.

This activity is generally described, but it is the Firm's responsibility to meet the quality requirement. This activity encompasses providing manual labor to trim shrubs, bushes and trees clear of the right of way and at nine feet above sidewalk and 15' over travel lanes. This will include, but is not limited to, various subtasks for proper planning and performing the work including establishment of proper traffic control, clearing and grubbing, the safe utilization of cutting tools and the elimination of debris.

Quality Requirements: At the end of each work session, right of way is to be clear for safe passage of pedestrians, task is completed pursuant to the Task Order, and work area is cleaned of debris. All work to be to the satisfaction of the Engineer.

55. General Labor A (Units: One-Person Crew Hours) Define Units: This is measured by the number of hours taken by a one-person crew, including labor, equipment and materials, to complete tasks as assigned by the Engineer including responding to 24-hour emergency call out services. This activity encompasses providing a one-person crew with vehicles, equipment and labor to perform maintenance work or emergency response work for which there is no unit price, as solely designated by the Engineer as specified by Task Order.

This work activity is deemed to include access to an emergency call out person, material and equipment on a 24-hour continuous basis. Any work assigned to General Labor A is herein defined to be at the proposed hourly rate for any work occurring between 7:00 am and 7:00 pm Monday to Friday. Any work assigned to General Labor A outside of the above described days and hours shall be compensated at 1.5 times the stated hourly rate. Emergency call outs shall be responsible to respond to the scene of the emergency event within two hours of the first call out contact. Emergency call outs shall be charged the equivalent of a four-hour labor charge and shall not exceed four labor hours without expressed permission of the Engineer.

For Emergency call out purposes only, the responding person shall assess the event, take temporary measures to make the area safe for the public, including but not limited to, temporary traffic control, removal of debris that is blocking travel lanes, bicycle lanes or sidewalks, cutting or removing trees or tree limbs that are blocking travel lanes, bicycle lanes or sidewalks, clearing drainage inlets, filling potholes or other pavement or sidewalk depressions, and supporting Police Services as requested, and identify the remaining work to be performed at a later time during normal business hours. Additional work shall be as approved and designated by the Engineer.

Quality Requirements: The one-person crew has completed the assignment as given in the Task Order or has addressed the safety of the public as the result of an emergency call out and has met the requirements specified. All work to be to the satisfaction of the Engineer.

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56. General Labor B (Units: Two Person Crew Hours) Define Units: This is measured by the number of hours taken by a two-person crew to complete tasks as specified by Task Order.

This activity encompasses providing a two-person crew with vehicles, equipment and labor to perform street maintenance work for which there is no unit price, as solely directed by the City and authorized by the issuance of a Task Order.

Quality Requirements: The two-person crew has completed the assignment as given in the Task Order and has met the requirements specified. All work to be to the satisfaction of the Engineer.

57. General Labor C (Units: Three Person Crew Hours) Define Units: This is measured by the number of hours taken by a three-person crew to complete tasks as specified by Task Order.

This activity encompasses providing a three-person crew with vehicles, equipment and labor to perform maintenance work for which there is no unit price, as solely directed by the City.

Quality Requirements: The three-person crew has completed the assignment as given in the Task Order and has met the requirements specified. All work to be to the satisfaction of the Engineer.

III. STANDARD SPECIFICATIONS
The following provisions of the Standard Specifications for Public Works Construction, latest edition, shall apply to this Project. If there is any conflict, as solely determined by the City, between these Specifications and the Citywide Street Maintenance Services Agreement (Agreement), the Agreement shall always take precedence. No provisions in the Standard Specifications for Public Works Construction that conflict with the Agreement shall be applicable.

No provisions of the Standard Specifications for Public Works Construction shall be utilized or recognized for any claims for additional compensation. The primary purpose for referencing and using the Standard Specifications for Public Works Construction is to establish the Materials (Part 2) and Methods (Part 3) of applicable work standards for the satisfactory completion of Task Order work.

The following provisions of the Standard Specifications for Public Works Construction are hereby amended. The City may modify these Specifications at any time.

PART 2 CONSTRUCTION MATERIALS
SECTION 201 – CONCRETE, MORTAR, AND RELATED MATERIALS
201-1.1.2 The class of concrete shall be 520-C-2500 or 560-C-3250, as applicable, with a maximum slump of four (4) inches for all sidewalks, driveways, curbs, gutter and alter intersection.
201-1.1.4.1 Test for Portland Cement Concrete [Add the following:]

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1. All material shall comply with Orange County Standards (PF&RD), American Concrete Institute (Act 1) and Uniform Building Code.

2. Product Data:
a) Submit complete materials list of items proposed for the work.

Identify materials source.
b) Submit admixture, curing compound, retarder, and accessory item product data.
c) Submit material certificates for aggregates, reinforcing, and joint fillers.

3. Submit concrete delivery tickets. Show the following:
a) Batch number
b) Mix by class or sack content with maximum size aggregate c) Admixture
d) Air content
e) Slump
f) Time of loading

4. Submit concrete test reports.

5. Provide field quality control testing and inspection during concrete operations.

6. Contractor shall provide adequate notice, cooperate with, provide access to the work, obtain samples, and assist test agency and their representatives in execution of their function.

7. Testing:
a) Provide slump test on first load of concrete delivered each day and whenever requested due to changes in consistency or appearance of concrete.
b) Provide air indicator test and air meter tests for all air entrained concrete.

1. Perform aid indicator test with a “Chase” AE 35 or equal air indicator, and air meter test in accordance with ASTM C231 or 173. Test first load of concrete delivered each day.

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2. Furnish copies of field records and test reports as listed for strength tests.
c) Strength Testing:

1. Provide 1 set of 3 test specimens for each 50 cubic yards placed in any one day. Secure samples in accordance with ADTM C31.

2. Test 1 specimen at 7 days and 2 specimens at 29 days in accordance with ASTM C39.

3. Furnish copies of field records and test reports as follows:
2 copies to City’s representative
1 copy to Contractor
1 copy to Ready Mix supplier
d) Record the exact location of the concrete in the work represented by each set of cylinders and show on test reports.
e) Provide an insulated moist box for protection of the test cylinders until shipped to the laboratory.
201-1.1 Materials
201-1.2.1.1 Portland Cement. [Replace the first sentence of the first paragraph]:

All cement to be used or finished shall be Type V.
201-2 STEEL REINFORCEMENT FOR CONCRETE.
201-2.2 Reinforcing Steel. [Add the following paragraph immediately after the first paragraph]:

All steel, except longitudinal steel shall be Grade 60 billet steel conforming to ASTM A 615. 201-4 CONCRETE CURING MATERIALS.
201-4.1 Contractor shall use Type II "Hunts" clear curing compound, unless otherwise specified by the Engineer.
203-6 ASPHALT CONCRETE.
203-6.1 General. [Add the following to the end of the subsection]:

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Asphalt concrete shall conform to the provisions of Subsection 400-1, "Rock Products," and Subsection 400-4, "Asphalt Concrete," as modified by OCPF&RD Standard Plan 1805, and herein.

The viscosity grade of paving asphalt shall be PG 64-10. The mix designs and asphalt content shall be as follows:

The asphalt concrete mix shall be:
3/4" (III-B-2) Base Course for remove and replace asphalt concrete at 5.4% 1/2" (III-C-2) Surface Course for asphalt concrete overlay at 5.8% Submit mix designs for approval 14 days prior to any work.

SECTION 210 - PAINT AND PROTECTIVE COATINGS
210-1 PAINT.
210-1.6 [Add the following]
210-1.6.1 General.

The paint for traffic striping and marking shall be as follows:

I. Rapid Dry Water-Borne Traffic Line Paint; White, Yellow and Black; California Material Specification 8010-42L-30.

II. Rapid Dry Solvent-Borne Traffic Line Paint; White, Yellow and Black; California Material Specification 8010-12F0-05.

III. Fast Dry Solvent-Borne Traffic Line Paint; White, Yellow and Black; California Material Specification 8010-51K-04.

The paint for concrete curbs and asphalt curb shall be the following, or an approved equal:

I. J.E. Bauer Company #2133 A-9 Red.

II. J.E. Bauer Company #2134 A-9 Green.

III. J.E. Bauer Company #1864 A-9 Blue.

IV. J.E. Bauer Company #1653 A-9 Yellow.

Thinner shall not be mixed with paint. Paint shall dry "tack-free" within thirty (30) minutes.

Paint used for pavement legends shall be a compound of paint and glass beads.

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210-1.6.2 Reflective Material. [Replace the first sentence of the second paragraph with the following]:

Glass beads for traffic paint shall conform to State Material Specification 751-80-34.

SECTION 211 - MATERIAL TESTS
211-1 COMPACTION TESTS.
211-1.1 Laboratory Maximum Density. [Replace with the following]:

Laboratory maximum density tests shall be performed in accordance with Test Method No. Calif. 216G, Part II. The correction for oversized material as stated in Test Method No. Calif. 216 shall be replaced with Note 2 of ASTM D 1557. 211-1.2 Field Density. [Add the following paragraph]:

Field density tests will be made by the Engineer during the course of construction at the expense of the Agency. If field density tests indicate that any portion of the compacted subgrade has density lower than that specified, the Contractor shall rework that portion until the specified density is obtained. Retest of areas which have failed compaction will be performed by the Engineer at the Contractor’s expense. The Contractor’s compensation may be reduced for asphalt concrete compaction not in conformance with these specifications in accordance with the CalTrans Compaction Reduction Procedure.

PART 3 - CONSTRUCTION METHODS
300-1 CLEARING AND GRUBBING.
300-1.3.2 Requirements. [Add the following]:
(d) Miscellaneous
In addition to the work outlined in subsection 300-1 of the Standard Specifications, the following items of work are included under Clearing and Grubbing unless otherwise covered by a specific bid item and shall apply to all work:
(1) Mobilization/demobilization including multiple occurrences of mobilization/demobilization.
(2) Clearing, removal, and disposal of debris generated from the work. (3) Hand removal and disposal of all vegetation, trees, tree roots, trash and other objectionable material from the affected portion of the project and areas adjoining thereto.
(4) Protection of existing native plant materials and fencing.

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(5) Sediment and erosion control and implementation of Water Quality Best Management Practices in compliance with NPDES and State Construction Permit. (6) Protection and maintenance of existing improvements, including but not limited to fencing, storm drains, parking lot, bike trails, sidewalks, utilities, and traffic controls within the construction zone, except those specifically directed by the Engineer to be removed or relocated.
(7) Maintain dust control at all times by watering; including developing a water supply and furnishing and placing all water required for work done in the contract, including water used for extra work.
(8) Daily cleanup work site including streets, sidewalks and driveways. Daily litter removal. Daily and as needed street sweeping. Recycling of waste materials and provisions for refuse containers from CR&R.
(9) Providing traffic control and maintaining all signs, barricades and flashers necessary to maintain proper control and issuance of notices of access changes or parking space closures.
(10) Notices to property owners, coordination with others and coordination with utility companies.
(11) Preparation of Traffic Control Plans by a Registered Traffic Engineer to the satisfaction of the City Engineer.
(12) Surveying for establishment of line and grade (if any). (13) Other items of work as directed in these Special Provisions. 300-1.4 Payment. [Add the following]:

As specified by Task Order at the contract price and no additional compensation will be allowed. Payment shall include full compensation furnishing all labor, materials, tools, equipment and doing all work involved in clearing and grubbing as specified. 300-2 - UNCLASSIFIED EXCAVATION.
300-2.2 Unsuitable Material. [Add Subsection 300-1.3.2(a). “Bituminous Pavement” as Subsection 3090-2.2.3 and amend as follows]:

The areas and quantities shown on the plans are given only for the Contractor’s aid in planning the work and/or preparing bids. The Engineer shall designate the limits to be removed and these designated areas shall be considered to take precedence over the areas shown on the plans. No guarantee is made that areas or quantities shown will equal the areas or quantities designated by the Engineer. Spilled or loose blocks of pavement and pavement cracks wider than 3/8 inch will be deemed justification for

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extending or adding to the removal and replacement of asphalt or Portland cement concrete pavement.

The areas indicated for removal and replacement shall be excavated to the full depth of the proposed pavement section. Where directed by the Engineer, additional aggregate base and/or native soil shall be removed to correct a subsurface problem. 300-2.6 Surplus Material. [Add the following]:

All surplus material shall be disposed of in a legal manner at the expense of the Contractor.
300-2.9 Payment.

Payment for all unclassified excavation or fill, saw cutting, hauling, and disposal shall be included in the unit price for other items of applicable work as specified by Task Order and no additional compensation will be allowed therefore.

SECTION 301 – TREATED SOIL, SUBGRADE PREPARATION, AND PLACEMENT OF

BASE MATERIALS
301-1 SUBGRADE PREPARATION.
301-1.3 Relative Compaction. [Add the following paragraph after the first paragraph]:

Existing or new subgrade shall be compacted to 95% relative compaction in the top 12” of subgrade. Compaction requirements shall be as specified in Subsection 211-2.3 of the Standard Specifications.

SECTION 302 – ROADWAY SURFACING
302-1COLD MILLING / COLD PLANING OF EXISTING PAVEMENT.
302-1.12 Measurement and Payment. [Replace]
Bituminous Pavement/PCC Cold Planing shall include edge grinding of 0” to 1” for a 12’ wide grind for all streets - typical, and end of street grinding/join point of 1” depth for a 15’ wide transverse grind, will be measured for payment at the contract unit price as specified by Task Order. Payment for Cold Planing, complete in place, including dust control, building of temporary ramps, removal of loosened materials, and daily placement of reflective tabs for temporary traffic delineation and for any contamination encountered from pre-existing pavement fabric shall be made at the contract unit price bid per as specified by Task Order and no additional compensation is allowed therefore. 302-5 ASPHALT CONCRETE PAVEMENT
302-5.1 General. [Replace the last paragraph with the following]:

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Asphalt Concrete shall conform to the requirements of Subsection 203-6.1 as modified by these Special Provisions, and OCPF&RD Standard Plan 1805. Bituminous pavement removals shall conform to the provisions of Subsection 300.2.2 as modified as follows:

The AC pavement to be removed and replaced shall be sawcut to full depth and in case of concrete (PCC) to a minimum depth of 100-mm (4”) to provide a neat and straight pavement break. The join between the existing pavement and the new pavement shall be sealed. Streets which are not scheduled for an asphalt concrete overlay shall have the finish grade and join flush with the existing surface.

Only areas that can be repaved to finish grade in one work day shall be excavated in the same one work day. AC pavement shall be placed on the same day as the related excavation or cold planing. All travel lanes shall be reopened at the end of the work day.

AC shall be placed in lifts and compacted to 95% relative compaction.

At the conclusion of each work day, the newly paved areas shall be smooth, flush with finish grade and suitable for traffic. The Contractor shall place temporary reflective tabs to restore all lane lines affected by the new paving.
302-5.4 Tack Coat.

Tack coat material shall be Grade SS-1h emulsified asphalt. 302-5.5 Distribution and Spreading. [Delete the subsection and add the following]:

Spreading and compacting of the AC shall comply with Section 39-6 of Caltrans Standard Specifications. A layer of prime coat to be applied between all bonded and unbonded layers. A layer of tack coat shall be applied to all vertical cut faces and between subsequent AC lifts.
302-5.5 Distribution and Spreading. [Delete the sixth paragraph and add the following]:

The depositing, distributing, and spreading of the asphalt concrete shall be accomplished in a single, continuous operation by means of a self-propelled mechanical spreading and finishing machine designed specifically for that purpose. The machine shall be equipped with a screen or strike-off assembly capable of being accurately regulated and adjusted to distribute a layer of the material to a definite predetermined thickness. The machine shall be equipped with automatic screen controls. The automatic screen controls require a reference system for the automatic system to follow. This reference can be the base on which the asphalt concrete is being placed, the lane next to the material being placed, or a string line. The automatic screen control can also follow a traveling reference system.

A traveling reference system may be a ski attached to a control arm, which notes changes in base contours and adjusts the screen automatically to compensate. A string line or traveling reference system shall be used to allow the automatic control to adjust screen height as necessary to maintain proper longitudinal (length-wise) grade of the pavement.

To maintain proper transverse (width-wise) grade, the automatic screen control shall use a pendulum system attached to a beam running between the two screen pull arms. When

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paving is of a size or in a location that use of a self-propelled machine is impractical, the Engineer may waive the self-propelled requirement.

At those locations where new asphalt concrete pavement overlay joins existing asphalt pavement, the Contractor shall rake out all aggregate 3/8-inch or larger and feather the new paving to form a smooth transition to join the existing pavement.

Spillage resulting from hauling operation along or across any publicly travel way shall be removed immediately by the Contractor at its expense.
302-5.5.1 Miscellaneous Asphalt Concrete Placement. [Add the following section].

This item shall consist of all preparatory work (including all handwork) necessary to place miscellaneous asphalt concrete. It shall include the following:
(1) Fine grading to the tolerances set forth in Subsection 301-1.4 of the Standard Specifications.
(2) Applying soil sterilant in accordance with Subsection 301-6 as modified by these Special Provisions.
(3) Providing headers (if shown on plans) in accordance with Subsection 302-5.5 of the Standard Specifications.
(4) Root removal.
302-5.8 Manholes (and Other Structures). [Add the following]:
302-5.8.1 Adjustment of Manholes. [Add the following subsection].

Adjustments to grade of manholes and vault shall conform to the provisions of the Moulton Niguel Water District or the El Toro Water District or City of Laguna Hills, as appropriate.

The method of adjusting existing manholes and vault in areas of new construction or reconstruction shall be as follows:
1) Manhole and vault locations shall be marked prior to pavement operations. 2) Manhole frames and covers and manhole shafts shall be removed to a depth of six inches below subgrade and covered with an adequate steel cover. 3) Upon completion of roadway construction, circular holes shall be cut where the manhole and vault exists.
4) The manholes and vault shall then be raised to the proper grade, the manhole frames and covers replaced, and the pavement shall be replaced with an asphalt concrete structural section equivalent to that existing in adjacent areas.

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If the manhole cover is unstable or noisy under traffic, said conditions shall be corrected by placing a coil of asphalt saturated rope, a plastic type washer or asphaltic compounds, as approved by the Engineer, on the cover seat.

The Contractor will exercise care so that surface materials such as rocks, dirt and debris do not enter sewer lines.
302-5.8.2 Adjustment of Water Valve Covers/Gas Valves/Survey Covers. [Add the following subsection].

Existing valve covers shall be adjusted to grade by the Contractor, to the satisfaction of the Moulton Niguel Water District or the El Toro Water District or City of Laguna Hills or Southern California Gas Company, as appropriate.

Water valves and gas valves shall be protected in a place and shall be accessible at all times during construction.

Valve covers shall be marked as to their location by the Contractor prior to the placement of the pavement. The Contractor shall remove and replace the valve box. Valve covers shall be adjusted to new pavement grade after paving operation.

The Contractor shall notify the MOULTON NIGUEL WATER DISTRICT or the EL TORO WATER DISTRICT forty-eight (48) hours prior to beginning of work. 302-5.9 Measure and Payment. [Add the following]:

Asphalt Concrete. Payment shall be made for asphalt concrete overlay at the contract unit price as specified by Task Order and shall include full compensation for all labor, materials, tools and equipment, and for doing all work involved in A.C. overlay and placement of temporary striping.

Adjust Manhole Cover to Grade and adjust Valve Cover to Grade including all appurtenant work and final related asphalt concrete paving, shall be paid at the contract unit price per applicable Task Order and no additional compensation will be allowed therefore.
302-15 Bituminous Pavement Crack Sealing. [Add new section]:
302-15.1 General.

Bituminous Pavement Crack Sealing consists of furnishing all labor, equipment, and materials and performing all operations in connection with bituminous pavement crack sealing. Crack sealing shall be performed upon all streets scheduled for A.C. pavement repair and surfacing without further designation.
302-15.2 Cleaning.

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All pavement cracks greater than or equal to 1/8” width shall be routed by mechanical means and cleaned by air blowing. All debris resulting therefrom shall immediately be removed by mechanical means and disposed of in a legal landfill or pavement recycling facility.
302-15.3 Material.

The crack sealing material shall be an asphalt cement, aromatic rubber extender oil, and a minimum of 20% powdered rubber by weight combined in such manner as to produce a material with the following properties:

1. WORKABILITY
The material shall pour readily and penetrate large cracks a temperatures below 400o Fahrenheit.

2. CURING
The product shall contain no water or volatile solvents and shall cure immediately upon cooling to a sufficient viscosity to prevent tacking by traffic.

3. LABORATORY EVALUATION
When a sample of the product has been heated at 350O Fahrenheit for two hours, it shall pass the following tests:

Softening Point (R&B) 135O F Min. (ASTM D312)
Flexibility A 1/8” thick specimen of the product conditioned to 10O F shall be capable of being bent to a 90O angle over 1” mandrel without cracking.

The sealer shall be forced into the crack by use of a squeegee. The sealer shall be flush with the existing pavement surface prior to the application of the AC overlay or slurry seal. 302-15.4 Measurement and Payment.

Bituminous Pavement Crack Sealing shall be paid in accordance with the applicable Task Order and shall include full compensation for all labor, materials, tools, and equipment necessary to complete this item, and no additional compensation is allowed therefore. 303-9 General – Tree Roots. [Add new section]:

The work done under this section is the removal of tree roots under the existing pavement, sidewalk, and curb and gutter to be replaced. All excavation, backfill and other earthwork

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incidental to performance of the work shall conform to the requirements of “Earthwork” Section 300.
303-9.1 Root Pruning.

1. Cut tree roots along both side of walk area, and behind existing edges to a minimum of 20-inches deep.

2. Tree roots will not be cut up to the base of the trunk.

3. All tree root cutting will be approved by the City’s representative.

Root pruning equipment shall be specifically designed for this purpose, sharpened adequately to sever roots in a clean manner, and equipped with padded tracks or rubber tires to prevent scraping or marking of sidewalks.

All cuts shall be backfilled whether immediately upon completion of root pruning or upon completion of sidewalk and curb and gutter repairs and root barrier installation provided that adequate warning devices are placed and maintained at each location. Backfill material shall consist of dirt, Crushed Aggregate Base or crushed miscellaneous base.

The Contractor shall repair or replace sprinkler system and all utility service connections within the right-of-way which are damaged or removed as a result of the root pruning operation. Repairs shall be initiated immediately and completed by the end of each working day. Repairs and replacements shall be at least equal to existing improvements, and shall match them in finish and dimension, and will be done at Contractor’s expense. 303-9.2 Payment.

Payment for sawcutting of existing roots and root removal to a depth of 4” below subgrade and replacement of damaged irrigation system in kind shall be included in various other items of related concrete or asphalt concrete items of work and shall include full compensation for furnishing all labor, materials, tools, equipment, and no additional compensation shall be allowed therefore.

SECTION 314 – TRAFFIC STRIPING, CURB AND PAVEMENT MARKINGS, AND PAVEMENT MARKERS [Replace with the following]:
314-1 GENERAL. [Replace with the following]:

Traffic signs, stripes, legends, and raised pavement markers shall conform to the State of California, Department of Transportation Standard Specifications, Traffic Sign Specifications, California MUTCD, and Maintenance Manual Sections 84 and 85 as modified herein.

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Pavement legends shall conform to Agency stencil size, shape and orientation. Stripes and pavement legends shall be reflectorized.

Removal of all conflicting traffic lines and pavement markings shall be completed by wet sandblasting and includes removal of raised pavement markers. In the case of thermoplastic, removals shall be accomplished by grinding with extra care taken so as to not create a divot in the existing pavement. The Contractor is hereby notified that the use of black paint to cover the existing traffic striping during any traffic detour shall not be allowed. The existing traffic striping shall be obliterated by wet-sand blasting (with immediate clean-up of sand-blasted areas) or by other methods approved by the City Engineer. At the end of construction all traffic striping shall be repaired and restored to the satisfaction of the Engineer.

Raised pavement markers shall conform to the California Department of Transportation Standard Specifications Section 85 and shall be of type as called for on the plans.

Traffic lane-line striping as indicated on plan shall be applied with (2) coats of paint. A minimum of (7) days shall be provided between first and second coat of paint, unless otherwise directed by Engineer. A three-inch (3”) wide black paint shall be painted between yellow four-inch (4”) stripes.
314-1.1 LAYOUT, ALIGNMENT, AND SPOTTING
Layout - The Contractor shall furnish the necessary control points for all striping and markings, and shall be responsible for the completeness and accuracy thereof to the satisfaction of the Engineer.

Spotting shall be completed prior to the removal of any existing stripes or markings. No striping work will shall start until the Engineer has approved the spotted or “cat-tracked” markings. Existing stripes and markings shall be removed prior to painting new ones, but in no case shall any section of street be left without the proper striping for more than (24) hours, or over weekends or holidays.
314-1.2 APPLICATION OF TRAFFIC PAINT
All markings shown on Plan shall be installed as per the Caltrans Standard Plan details indicated.

Traffic Paint shall be applied at the rate of 16 to 18 gallons per mile of solid 4-inch wide stripe (one gallon for every 98 square feet). The dry paint film thickness shall be 8 to 10 mils. Glass beads shall be applied at the rate of 110 pounds per mile of solid 4-inch wide stripe (one pound per 16 square feet).

Traffic stripes and painted pavement markings on new surfacing shall be applied in (2) coats, except where otherwise shown on the plans. The first coat of paint shall be completely dry before application of the second coat. On existing surfacing, traffic stripes

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and pavement markings shall be applied in one coat. Paint to be applied in one coat shall be applied at an approximate rate of one gallon per 107 square feet.

A 3 inch wide black stripe shall be painted between the two 4 inch wide yellow stripes of a double-yellow centerline traffic stripe.

Each coat of paint for any traffic stripe, including glass beads where required, shall be applied in one pass of the striping machine, regardless of the number, width, and pattern of individual stripes involved.

Paint to be applied in (2) coats shall be applied approximately as follows:

Square Foot Coverage per Gallon
First Coat Second Coat
Water Borne Paint 215 215
The exact rate of paint to be applied will be determined by the Engineer. The volume of paint applied shall be measured by stabbing the paint tank with a calibrated rod.

At the option of the Engineer, if the striping machine is provided with air atomizer spray units (not airless) and is equipped with paint gauges, the volume of paint may be determined by using such gauges.

Ready-mixed paints shall be suitable for use on either asphalt or Portland cement concrete.

Unless otherwise directed by the Engineer, glass beads shall be uniformly incorporated in all coats of paint concurrently with the application of the paint, except that glass beads shall not be applied to black paint. Beads shall be embedded in the coat of traffic paint being applied to a depth of one half their diameters. Glass beads shall be applied at an approximate rate of (5) pounds per gallon of paint. The exact rate will be determined by the Engineer. The amount of glass beads applied shall be measured by stabbing the glass bead tank with a calibrated rod.
314-1.3 INSTALLATION OF RAISED PAVEMENT MARKERS
Placement of raised pavement markers shall comply with Caltrans Specification Subsection 85-1.06. Application of epoxy shall comply with Caltrans Specifications Subsection 95-1.04.
314-1.4 MEASUREMENT AND PAYMENT
Payment for all Painting and Striping Installation shall be included in the contract price per applicable Task Order and shall include full compensation for furnishing all labor,

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material (including adhesives, glass beads, and paint, tools, equipment and incidentals; and for doing the work involved in striping, legends and raised pavement (reflective white/yellow/blue) markers complete in place, including removal of existing stripes, raised pavement markers and necessary traffic control as shown on the plans and as specified in these Special Provisions and as directed by the Engineer, and no additional compensation will be allowed.

APPENDIX I

SAMPLE DRAFT CITYWIDE STREET MAINTENANCE SERVICES AGREEMENT (Subject to Change upon Final)

SAMPLE DRAFT MAINTENANCE SERVICES CONTRACT
***SUBJECT TO CHANGE ON FINAL CONTRACT AWARD***
1 1578641.1

STREET MAINTENANCE SERVICES AGREEMENT
Insert: Name of Corporate Entity, Inc.
(Citywide Street and Roadway Maintenance Services)
THIS STREET MAINTENANCE SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into, to be effective this 1st day of August 2021, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California (hereinafter referred to as “City”), and _____________________________________, INC., a California corporation (hereinafter referred to as “Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”

RECITALS
A. City has determined that there is a need to retain the services of a qualified street maintenance services company capable of performing routine and specialized street maintenance, repair and management services, as specified, for the proper repair and maintenance of the City’s street and roadway system, as well as to provide and perform other similar maintenance, cleaning and inspection services for public facilities on a routine, emergency, and as-needed on-call basis (the “Project”).

B. In response to City’s Notice Inviting Bids (Notice Inviting Sealed Bids for Citywide General Street Maintenance Services), dated June 10, 2021, Contractor has submitted to City a proposal, dated July___, 2021, to provide street maintenance services for street maintenance and repair services, as well as to provide and perform other similar maintenance, cleaning and inspection services, for the Project pursuant to the terms of this Agreement.

C. Contractor represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, labor and equipment, and expertise to provide the requested street maintenance services and has agreed to provide such maintenance services to City for the Project as provided herein. The City does not have the personnel, specialized equipment, or technical expertise able to perform the work and services contracted for herein. The City does not possess the knowledge, expertise, or skill to control and direct the work necessary for the Project and requires the use of an independent contractor to do so D. City desires to retain Contractor to provide such street maintenance services for the Project.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

AGREEMENT

1. MAINTENANCE SERVICES

SAMPLE DRAFT MAINTENANCE SERVICES CONTRACT
***SUBJECT TO CHANGE ON FINAL CONTRACT AWARD***
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1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Contractor promises and agrees to provide, furnish, and perform specialized citywide street maintenance services to provide street maintenance services for street maintenance and repair services, as well as to provide and perform other similar maintenance, cleaning and inspection services, to City for the Project on a routine, emergency, and as-needed oncall basis as set forth in Contractor’s Proposal/Scope of Work, dated July___, 2021, and as set forth in City’s Notice Inviting Sealed Bids for Citywide General Street Maintenance Services dated June 10, 2021, which are each attached hereto as Exhibit “A” and Exhibit “B” respectively and are incorporated herein by reference (hereinafter referred to as the “Services” or “Work”). As a material inducement to the City entering into this Agreement, Contractor acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills, equipment, personnel, labor, and abilities and that, consistent with this understanding, Contractor’s Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such service and work and with the standards recognized as being employed by contractors in the same discipline in the State of California.

Contractor represents and warrants that it is skilled in the discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Contractor represents and warrants that it and all of its employees and subcontractors providing services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.

1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) City’s Notice Inviting Sealed Bids for Citywide General Street Maintenance Services; and, (3) the Contractor’s signed, original Proposal/Scope of Work, dated July___, 2021, including the Contractor’s Schedule of Performance and Schedule of Compensation/Fees/Hourly Rates and Unit Prices, (“Contractor’s Proposal”) submitted to City in response to City's Notice Inviting Sealed Bids for the Project, which shall all be referred to collectively hereinafter as the “Contract Documents.” The Contractor’s Proposal and City’s Notice Inviting Sealed Bids for Citywide General Street Maintenance Services dated June 10, 2021, which are both attached hereto as Exhibit “A” and Exhibit “B,” respectively, are hereby incorporated by reference and are made a part of this Agreement. All provisions of this Agreement, the Contractor’s Proposal, and the City’s Notice Inviting Sealed Bids, including the City’s Project Specifications, shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the terms and conditions of this Agreement; (2nd) the terms, conditions, requirements, and provisions of the City’s Notice Inviting Sealed Bids for Citywide General Street Maintenance Services (Exhibit “B”); and (3rd) the provisions of the Contractor’s Proposal (Exhibit “A”).

1.3 Compliance with Law. Contractor shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards and Cal/OSHA regulations and requirements. Contractor shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all Cal/OSHA regulations and requirements, and shall give all notices required by law. Contractor shall be liable for all

SAMPLE DRAFT MAINTENANCE SERVICES CONTRACT
***SUBJECT TO CHANGE ON FINAL CONTRACT AWARD***
3 1578641.1
violations of such laws and regulations in connection with performing the Work and Services. If Contractor performs any Work or Services in violation of such laws, rules, and regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.

1.4 Licenses, Permits, Fees, and Assessments. Prior to performing any Services or Work hereunder, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its trade and perform the Work and Services required by this Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Work and Services under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Work and Services required by this Agreement, and Contractor shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to obtain such licenses, permits, and approvals of whatever nature that are legally required to perform the Work or Services.

1.5 Familiarity with Work. By executing this Agreement, Contractor represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Contractor represents and maintains that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Contractor discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.

1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.

1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in