Don Caskey
Mayor
Jared Mathis
Mayor Pro Tempore
Erica Pezold
Council Member
Joshua Sweeney
Council Member
Dave Wheeler
Council Member
City of Laguna Hills
City Council / Planning Agency
Regular Meeting Agenda
Tuesday, June 9, 2026 - 6:00 PM
(Closed Session at 5:00 p.m. when scheduled)
City Council Chamber
24035 El Toro Road
Laguna Hills, CA 92653
In Person Public Comments: Any person wishing to address the City Council/Planning Agency on any matter, whether or not it appears on this Agenda, is asked to complete a pink “Request to Speak” form available on the table at the back of the Chamber and submit the form to the City Clerk. The Request to Speak form assists the Mayor in ensuring that all persons wishing to address the City Council are recognized and ensures accurate identification of meeting participants in the City Council/Planning Agency Minutes. Completion of the form is voluntary.
It is City policy to limit public testimony to up to three minutes per person, as determined by the Mayor, for Public Comments. If you are commenting on an Agenda item, your comments will be heard at the time that item is scheduled on the Agenda. If you are addressing the City Council on an item not listed on the Agenda, the City Council is prohibited by law from discussing or taking any action on that item.
Submission of Electronic Public Comments: Those wishing to make electronic public comments may submit their comments by email to the City Clerk no later than 2 hours prior to the meeting on Tuesday, June 9, 2026. In the subject line of the email, please state your name and the item number you are commenting on. Any public comment received that does not specify a particular agenda item number will be announced during the general public comment portion of the agenda. All comments received by the deadline on the date of the meeting will be provided to the City Council and will be provided for public inspection at the meeting.
During the applicable agenda item, the City Clerk will announce the name of the sender and subject matter of all electronic comments received by the deadline on Tuesday, June 9, 2026.
Email comments will NOT be read by the City Clerk during the meeting. Electronic public comments may only be submitted via email and comments via text and social media (Facebook, X (formerly Twitter), etc.) will not be accepted.
For questions or assistance, please contact the City Clerk’s Office at (949) 707-2635 or via email.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 9, 2026
2 General Business Convening at 6:00 PM
Call to Order
Resolution No. 96-04-09-1 established rules of decorum for public meetings held by the City of Laguna Hills. Resolution No. 96-04-09-1 is available on the table at the back of the City Council Chamber.
Invocation: Mayor Pro Tem Mathis
Pledge of Allegiance: Council Member Wheeler
Roll Call of City Council Members
1. Presentations and Proclamations
2. Schedule of Future Events
2.1 Schedule of Future Events
Recommendation: That Community Services Director announce the upcoming meetings and events.
3. Public Comments
This is the time to address the City Council on any matter not listed on this Agenda that is within the subject matter jurisdiction of the City Council. Public Comments are limited to three minutes per person, as determined by the Mayor.
4. Consent Calendar
All matters listed under “CONSENT CALENDAR” are considered to be routine and will be enacted by one motion approving the recommendation listed on the Agenda. There will be no separate discussion unless Members of the City Council or City staff request specific items be removed from the Consent Calendar.
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Recommendation: That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 9, 2026
3 4.2 Approval of Minutes for May 26, 2026, Regular Meeting Recommendation: That the City Council approve the City Council/Planning Agency Minutes for the May 26, 2026, Regular Meeting.
4.3 Ratification of June 9, 2026 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 15, 2026, to May 29, 2026, in the amount of $705,743.95.
4.4 Approval of Resolutions Related to the November 3, 2026, General Municipal Election
Recommendation: That the City Council 1) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Calling for the Holding of a General Municipal Election to be Held on Tuesday, November 3, 2026, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California Relating to General Law Cities”; 2) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Requesting The Board of Supervisors of the County of Orange to Consolidate a General Municipal Election to be Held on November 3, 2026, with the Statewide General Election to be Held on the Same Date Pursuant to Section 10403 of the Elections Code"; and 3) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates’ Statements Submitted to the Voters at an Election to be Held on Tuesday, November 3, 2026.
4.5 Amendment No. 1 to Maintenance Services Agreement with SCA of CA, LLC for Citywide Street Sweeping and Roadway Cleaning
Recommendation: That the City Council: 1. Approve Amendment No. 1 to the Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement with SCA of CA, LLC; 2. Authorize the City Attorney to make minor edits as may be necessary to execute the Amendment; and 3. Authorize the City Manager to sign Amendment No. 1 to the Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement.
4.6 Amendment No. 1 to Street Maintenance Services Agreement with Charles Abbott Associates, Inc. for Citywide Street and Roadway Maintenance Services Recommendation: That the City Council: 1. Approve Amendment No. 1 to the Street Maintenance Services Agreement with Charles Abbott Associates, Inc. for Citywide Street and Roadway Maintenance Services; 2. Authorize the City Attorney to make minor edits as may be necessary to execute the Amendment; and 3. Authorize the
City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 9, 2026
4 City Manager to sign Amendment No. 1 to the Street Maintenance Services Agreement.
4.7 Amendment No. 1 to Traffic Signal Maintenance Services Agreement with Crosstown Electrical and Data, Inc. for Citywide Traffic Signal Maintenance Services Recommendation: That the City Council: 1. Approve Amendment No. 1 to the Traffic Signal Maintenance Services Agreement with Crosstown Electrical and Data, Inc. for Citywide Traffic Signal Maintenance Services; 2. Authorize the City Attorney to make minor edits as may be necessary to execute the Agreement; and 3. Authorize the City Manager to sign Amendment No. 1 to the Traffic Signal Maintenance Services Agreement.
4.8 Amendment No. 1 to Professional Services Agreement with WSP USA, Inc. for NPDES Program Management and Inspection Consulting Services Recommendation: That the City Council: 1. Approve Amendment No. 1 to the Professional Services Agreement with WSP USA, Inc. for NPDES Program Management and Inspection Consulting Services; 2. Authorize the City Attorney to make minor edits as may be necessary to execute the Amendment; and 3. Authorize the City Manager to sign Amendment No. 1 to the Professional Services Agreement.
4.9 Adoption of Fiscal Year 2026-2027 Civic Center Budget Recommendation: That the City Council approve and adopt the FY 2026-2027 Civic Center Budget.
Items Removed from the Consent Calendar
5. Planning Agency
5.1 Roll Call of Planning Agency Members
5.2 Public Comments
5.3 Planning Agency Public Hearings
5.3.1 Continuation - Conditional Use Permit (CUP) No. USE-0250-2025, a request by Shawn Zuo on behalf of Alliance Vet, for Approval of a Proposed Veterinary Hospital located at 25226 Cabot Road
Recommendation: That the Planning Agency: 1. Reopen the public hearing continued from the Planning Agency meeting of May 26, 2026; 2. Find and
City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 9, 2026
5 determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1, Existing Facilities); and 3. Adopt a Resolution entitled: “A Resolution of the Planning Agency of the City of Laguna Hills, California, Approving Conditional Use Permit (CUP) No. USE-0250-2025, a request by Shawn Zuo on behalf of Alliance Vet, for Approval of a Veterinary Hospital in an existing 2,308 square-foot tenant space located at 25226 Cabot Road, Including an Exemption from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities).”
5.3.2 Conditional Use Permit (CUP) No. USE-0255-2026, a request by Daniel Ho, on behalf of Ronald Reagan Secondary School, for Approval of a Private High School Located at 23293 South Pointe Drive
Recommendation: That the Planning Agency: 1. Conduct a public hearing; 2.
Find and determine that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (Class 1, Existing Facilities); and 3. Adopt a Resolution entitled: “A Resolution of the Planning Agency of the City of Laguna Hills, California, Approving Conditional Use Permit (CUP) No. USE-0255-2026, a request by Daniel Ho, on behalf of Ronald Reagan Secondary School, for Approval of a private high school in an existing 7,466 square-foot tenant space located at 23293 South Pointe Drive, Including an Exemption from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301 of Title 14, Chapter 3 of the California Code of Regulations (Class 1, Existing Facilities).”
5.4 Planning Agency Adjournment
6. Administrative Reports
6.1 City Manager
6.2 Assistant City Manager
6.2.1 Resolution Establishing City Council Policy No. 128 Regarding Disruption of Telephonic or Internet Service During Public Meetings
Recommendation: That the City Council adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Establishing City Council Policy No. 128 Regarding Disruption of Telephonic or Internet Service During Public Meetings."
7. Matters Agendized and Presented by City Council Members
City Council/Planning Agency Regular Meeting Agenda
Tuesday, June 9, 2026
6 8. City Council Member Committee Reports
8.1 Committee Assignment Reports
Recommendation: That the City Council receive reports from the City Council Members on the City Council Committee Assignments listed on the staff report.
9. City Council Member Comments
Adjournment
The next Regular Meeting of the City Council/Planning Agency will be June 23, 2026, at 6:00 p.m., in the City Council Chamber, located at 24035 El Toro Road, Laguna Hills, California.
CERTIFICATION
I, KAREN HAMMAN, Interim City Clerk of the City of Laguna Hills, do hereby certify that a copy of the foregoing Agenda was posted at Laguna Hills City Hall, Laguna Hills Community Center, and Knotty Pine Park by June 5, 2026, at 5:00 p.m.
Karen Hamman, Interim City Clerk
It is the intention of the City of Laguna Hills to comply with the Americans with Disabilities Act in all respects. If as an attendee or a participant at this meeting you will need special assistance beyond what is normally provided, the City of Laguna Hills will attempt to accommodate you in every reasonable manner. Please contact the office of the City Clerk at (949) 707-2635. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting.
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 24035 El Toro Road, Laguna Hills, California, during normal business hours. In addition, such writings or documents will be made available for public review on the Agenda and Minutes public portal website and at the respective public meeting.
City Council Members receive no additional compensation or stipend as a result of simultaneously convening meetings of the Laguna Hills Planning Agency.
Spend the afternoon exploring the scenic San Clemente coastline, with its sandy beaches, rolling waves, and picturesque cliffs, followed by a relaxing evening around a beach bonfire. Participants can soak in the sunset, roast marshmallows, share stories, and enjoy the sounds of the ocean in a cozy, social setting. Participants should bring blankets or beach chairs, warm layers for the evening, water, snacks, and any items you’d like for the bonfire (marshmallows, hot dogs, etc.). Comfortable footwear is recommended for walking along the beach. Participants meet at the Laguna Hills Community Center where City staff will provide transportation to the trailhead. Call (949) 707- 2680 for more information. No refunds or transfers for this event.
*Registration begins May 11, 2026 Class# 2426
6/10 3:00PM-10:00PM Wednesday
Fee: Resident $15, Non-Resident $20
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov
Venture with us in the van to Los Angeles to partake in a 60-minute selfguided audio tour of Walt Disney Concert Hall that is home to LA Phil and the Los Angeles Master Chorale. Walt Disney Concert Hall is known to be one of the most acoustically sophisticated concert halls in the world and provides both visual and aural intimacy through its exterior and interior design. Please note: The use of any recording devices, including cameras, is not permitted in Walt Disney Concert Hall at any time.
Thereafter, a stop at Grand Central Market that serves breakfast, lunch and dinner at one of Downtown Los Angeles must visit spots. Be sure to bring water, some snacks/sack lunch or purchase from the food vendors on site. Participants meet at the Laguna Hills Community Center where City staff will provide transportation to the trailhead. No refunds or transfers for this event. Class# 2427
*Registration opens May 11, 2026 6/13 8:00AM-6:30PM Saturday Fee: Resident $25, Non-Resident $30
Like us on at www.facebook.com/lagunahillscc
To register or for more information, please call (949) 707-2680 or visit www.lagunahillsca.gov
Excursion to Walt Disney Concert Hall
MINUTES
City Council/Planning Agency Regular Meeting
May 26, 2026
City Council/Planning Agency Minutes 1 May 26, 2026
A Regular Meeting of the City Council/Planning Agency of the City of Laguna Hills, California, was called to order by Mayor Pro Tem Mathis at 6:00 p.m., on May 26, 2026, in the City Council Chamber at 24035 El Toro Road, Laguna Hills, California.
A complete copy of the agenda for the meeting containing all items as shown herein was posted by 5:00 p.m. on May 22, 2026, on the outdoor bulletin board at Laguna Hills City Hall. A copy was also posted at Laguna Hills Community Center and Knotty Pine Park.
Roll Call of City Council Members
Present: Mayor Don Caskey, via teleconference pursuant to GC 54953 (c) Mayor Pro Tempore Jared Mathis
Council Member Erica Pezold
Council Member Joshua Sweeney
Council Member Dave Wheeler
Absent: None
Invocation: Mayor Caskey
Pledge of Allegiance: Council Member Sweeney
1. PRESENTATIONS AND PROCLAMATIONS
There were no presentations.
2. SCHEDULE OF FUTURE EVENTS
2.1 Schedule of Future Events
Community Services Director Holland Gannon announced the upcoming meetings and events.
3. PUBLIC COMMENTS
Deborah Morse, Gerontologist: provided an introduction to Alzheimer's Orange County and outlined the services that the organization provides.
City Council/Planning Agency Minutes 2 May 26, 2026
4. CONSENT CALENDAR
Motion made by Council Member Pezold, seconded by Council Member Wheeler, to approve the Consent Calendar as outlined below.
On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
4.1 Waive Reading in Full of all Ordinances and Resolutions on the Agenda Waived reading in full of all ordinances and resolutions on the agenda and declared that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.
4.2 Approval of Minutes for May 12, 2026, Regular Meeting Approved the City Council Minutes for the May 12, 2026, Regular Meeting.
4.3 Appropriations Limit for Fiscal Year 2026/2027
Adopted Resolution 2026-05-26-1 entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Establishing the Appropriations Limit (Gann Limit) for the City of Laguna Hills for Fiscal Year 2026/2027.”
4.4 Treasurer's Investment Report for April 2026
Received and filed the Treasurer's Investment Report for the month of April 2026.
4.5 Ratification of May 26, 2026 Warrant Register
Ratified the accompanying Warrant Register for the period from May 2, 2026, to May 14, 2026, in the amount of $1,168,222.86.
ITEMS REMOVED FROM THE CONSENT CALENDAR
4.6 Award of a Maintenance Services Agreement for Termite Fumigation Services at the Laguna Hills Civic Center to CDS Services, Inc.
Council Member Pezold asked if this is related to the termite situation that was discussed a few months ago.
Assistant City Manager Ames indicated that there has been an ongoing issue since it was last discussed in April of 2025. An inspection earlier this year determined that the
City Council/Planning Agency Minutes 3 May 26, 2026
termite situation is past the spot treatment remedy and will require tenting.
Motion made by Council Member Pezold, seconded by Mayor Caskey, to 1. Award a Maintenance Services Agreement for Termite Fumigation Services at the Laguna Hills Civic Center to CDS Services, Inc. in the amount of $86,895; and 2. Authorize the City Manager to sign the Agreement.
On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
4.7 Resolution Adopting a List of Street Maintenance Projects for Fiscal Year 2026/2027 Funded by SB 1: The Road Repair and Accountability Act of 2017 Council Member Pezold asked whether this item was related to road maintenance discussed at the last meeting.
Assistant City Manager Ames responded that this annual resolution identifies all streets for which the City could potentially use Gas Tax funds.
Motion made by Council Member Pezold, seconded by Council Member Sweeney, to adopt Resolution 2026-05-26-2 entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Adopting a List of Street Maintenance Projects for Fiscal Year 2026/2027 Funded By SB 1: The Road Repair and Accountability Act of 2017." On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
4.8 Development Application Status Report
Council Member Wheeler asked questions about the various projects outlined in the report.
Community Development Director Lowe provided general updates on the projects in question.
Motion made by Council Member Wheeler, seconded by Council Member Sweeney, to receive and file the report.
On roll call, said motion carried by the following vote:
City Council/Planning Agency Minutes 4 May 26, 2026
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
4.9 Amendment No. 1 to Tree Maintenance Services Agreement with West Coast Arborists, Inc. for Citywide Tree Maintenance Services
Council Member Pezold asked if this contract includes comprehensive treatment for services including nutrient application, disease prevention, and disease monitoring.
She further asked whether anyone is monitoring the trees for the spread of disease.
Assistant City Manager Ames noted that he would get back to her with a response to her questions.
Motion made by Council Member Pezold, seconded by Council Member Sweeney, to 1.
Approve Amendment No. 1 to the Tree Maintenance Services Agreement with West Coast Arborists, Inc. for Citywide Tree Maintenance Services; and 2. Authorize the City Manager to sign Amendment No. 1 to the Tree Maintenance Services Agreement.
On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
5. PLANNING AGENCY
At the hour of 6:32 p.m., Mayor Pro Tem Mathis recessed the City Council meeting and convened the Planning Agency meeting.
5.1 Roll Call of Planning Agency Members
Present: Chair Caskey, via teleconference pursuant to GC 54953 (c) Vice Chair Jared Mathis
Agency Member Erica Pezold
Agency Member Joshua Sweeney
Agency Member Dave Wheeler
Absent: None
5.2 Public Comments
There were no public comments on non-agendized items.
5.3 Planning Agency Public Hearings
City Council/Planning Agency Minutes 5 May 26, 2026
5.3.1 Conditional Use Permit (CUP) No. USE-0250-2025, a request by Shawn Zuo on behalf of Alliance Vet, for Approval of a Proposed Veterinary Hospital located at 25226 Cabot Road
Vice Chair Mathis announced that he has a financial conflict of interest in this matter due to his partial ownership of the property under discussion. He recused himself and left the Council Chamber.
Assistant Planner Talia Markison reviewed the information provided in the staff report, provided a visual presentation, and responded to Agency Member requests for additional information.
At the hour of 6:51 p.m., Chair Caskey opened the public hearing.
There were no public comments.
Project applicant, Shawn Zuo, was unable to attend the meeting. The Agency Members expressed concern that he was not present to answer questions and suggested that the public hearing be continued.
Chair Caskey closed the public hearing at 6:54 p.m.
Motion made by Agency Member Wheeler, seconded by Agency Member Pezold, to continue the public hearing to the next Planning Agency meeting (June 9, 2026).
On roll call, said motion carried by the following vote:
AYES: Caskey, Pezold, Sweeney, Wheeler
NOES None
ABSENT: Mathis (recused)
At 6:59 p.m., Mayor Caskey adjourned the Planning Agency meeting and the City Council reconvened. Mayor Pro Tem Mathis returned to the Council Chamber.
6. CITY COUNCIL PUBLIC HEARINGS
6.1.1 Local Public Employee Vacant Positions
Finance Director Eric Hendrickson made a presentation regarding local public employee vacant positions, pursuant to AB 2561 and Government Code section 3502.3.
Mayor Pro Tem Mathis opened the public hearing at 7:07 p.m. Hearing no public comments, he closed the public hearing at 7:08 p.m.
City Council/Planning Agency Minutes 6 May 26, 2026
Motion made by Council Member Wheeler, seconded by Council Member Pezold, to receive and file the report.
On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
7. ADMINISTRATIVE REPORTS
7.1 City Manager
There was no report from the City Manager.
7.2 Assistant City Manager
7.2.1 Resolution Establishing City Council Policy No. 128 Regarding Disruption of Telephonic or Internet Service During Public Meetings Assistant City Manager Joe Ames presented the staff report and answered the City Council Member's questions.
Council Member Wheeler proposed a number of changes to the text of the policy.
City Attorney Burns indicated that he would review the proposed changes.
Motion made by Council Member Wheeler, seconded by Council Member Pezold, to continue this matter to the next City Council meeting (June 9, 2026).
On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
7.3 Community Development Director
7.3.1 Urgency Ordinance Pursuant to Government Code Section 65858 to Establish a Temporary Moratorium on New or Expanded Massage Establishments in Laguna Hills
Director of Community Development Jennifer Lowe presented the staff
City Council/Planning Agency Minutes 7 May 26, 2026
report and answered the City Council Members’ questions.
Captain Burke responded to questions related to Sheriff’s Department involvement in massage parlor activities.
Motion made by Council Member Wheeler, seconded by Council Member Sweeney, to 1) Find and determine that the proposed urgency ordinance is not a project within the meaning of Section 15378 of the State of California Environmental Quality Act ("CEQA") Guidelines (Title 14 of the California Code of Regulations) and is exempt from the requirements of CEQA under Section 15061(b)(3) of the CEQA Guidelines; and 3) Adopt Urgency Ordinance 2026-2 entitled: “An Interim Urgency Ordinance of the City Council of the City of Laguna Hills Pursuant to Government Code Sections 36937 and 65858, Establishing a Temporary Moratorium on New or Expanded Massage Establishments Pending Study and Preparation of an Update to the City's Municipal Code and Zoning Code and Determining the Ordinance to be Exempt from Environmental Review Under CEQA.” On roll call, said motion carried by the following vote:
AYES: Caskey, Mathis, Pezold, Sweeney, Wheeler
NOES: None
ABSENT: None
7.4 Chief of Police Services
7.4.1 Update on E-bike Education
Captain Bill Burk presented a report on the Sheriff's Department education and outreach efforts to spread awareness for E-bike safety.
8. MATTERS AGENDIZED AND PRESENTED BY CITY COUNCIL MEMBER There were no Council Member agenda items.
9. CITY COUNCIL COMMITTEE REPORTS
9.1 Committee Assignment Reports
Council Member Pezold reported on the recent meeting of the San Joaquin Hills Transportation Corridor Agency and Foothill/Eastern Transportation Corridor Agency (TCA) Board of Directors where the annual budget was adopted and the annual Capital Improvement plans approved. She noted that TCA was named Organization of the Year by the California Transportation Foundation.
Council Member Pezold outlined the agenda items approved by the Orange County
City Council/Planning Agency Minutes 8 May 26, 2026
Mosquito and Vector Control Board of Trustees at the May 21, 2026, meeting, including approval of the 2026-27 district budget. She reported that there have been three cases of human typhus in Orange County along with unusually high volumes of mosquitoes this year.
Council Member Wheeler reported on the May 22, 2026, special meeting of the Older Adults Advisory Commission Executive Committee. As Chair of the Metric Committee, he helped develop goals for 2026–27, which were adopted by the Executive Committee at that meeting.
10. CITY COUNCIL MEMBER COMMENTS
Council Member Sweeney
Council Member Sweeney thanked the firefighters, law enforcement personnel, technical specialists, public works crews, partner agencies, and city staff for their response to the leaking chemical tank in Garden Grove, known as “The Western Incident.” He said that due to everyone’s efforts, the community was protected and the situation was successfully managed.
He also thanked Director Gannon for an excellent Memorial Day race event, Mayor Pro Tem Mathis for participating in the race, and Grand Marshal Redmond “Red” Ramos who was inspirational. Council Member Sweeney concluded his comments by emphasizing that economic development should remain one of the City’s top priorities.
Council Member Pezold
A motion was made by Council Member Pezold, seconded by Council Member Wheeler, to look into implementing business licenses in Laguna Hills.
Mayor Caskey
Mayor Caskey thanked Council Member Sweeney for spending the time that he did at the Western Incident and providing information back to the city. He announced that he will put an item on a future agenda to discuss the potential of an inclusionary housing ordinance.
Mayor Pro Tem Mathis
Mayor Pro Tem Mathis echoed the sentiments of his colleagues on the wonderful Memorial Day event, and 5k and 10k races. He noted that more people participated this year than last, and the vibe at the finish line was fantastic. Mayor Pro Tem Mathis thanked Director Gannon's team for the work that they did to make the event happen.
Adjournment
At the hour of 8:26 p.m., with no further business to come before the City Council/Planning Agency at this session, Mayor Pro Tem Mathis adjourned the meeting to Tuesday, June 9, 2026, at 6:00 p.m.
City Council/Planning Agency Minutes 9 May 26, 2026
____________________________________
Karen Hamman, Interim City Clerk
ATTEST:
____________________________________
Don Caskey, Mayor
Approved at meeting of June 9, 2026
Item No. 4.3
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 9, 2026
To: Mayor and Council Members
From: Eric Hendrickson, Finance Director
Issue: Ratification of June 9, 2026 Warrant Register
Recommendation: That the City Council ratify the accompanying Warrant Register for the period from May 15, 2026, to May 29, 2026, in the amount of $705,743.95.
Background:
The City issues accounts payable disbursements on a regular basis and presents it to the City Council for ratification at its next regularly scheduled City Council Meeting. The attached Warrant Register containing checks and electronic funds transfers for the period from May 15, 2026, to May 29, 2026, is being presented for ratification by the City Council. Payments have been reviewed and approved by the appropriate departmental staff. The Finance Director certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
Fiscal Impact:
Ratification of the accompanying Warrant Register includes disbursements totaling $705,743.95.
Attachments:
1. Warrant Register - June 9, 2026
2. Payables Detail Report - June 9, 2026
5/29/2026 9:23:42 PM Page 1 of 4
6713 A-0138 ALL CITY MANAGEMENT, INC. 05/29/2026 10,124.80 6711 A-0402 ADVANTEC CONSULTING ENGINEERS, INC 05/29/2026 3,247.65 6712 A-0400 AGA ENGINEERS, INC 05/29/2026 15,410.78
6709 U-2165 UNDERGROUND SERVICE ALERT OF SO CALIFORNIA 05/21/2026 482.89 6710 V-2258 VORTEX INDUSTRIES, LLC 05/21/2026 15,197.44 6707 T-2717 TAIT & ASSOCIATES, INC 05/21/2026 3,565.00
6708 T-2712 TOTAL SOURCE OFFICEWORKS 05/21/2026 416.35
6705 S-2295 SOUTHERN COMPUTER WAREHOUSE 05/21/2026 294.87 6706 Z-CD-0107 SUN COUNTRY POOLS 05/21/2026 500.00
6703 S-2323 SOUTH COAST FAMILY MEDICAL CENTER, INC. 05/21/2026 145.00 6704 O-1575 SOUTHERN CALIFORNIA NEWS GROUP 05/21/2026 2,287.38 6701 S-2319 SCA OF CA, LLC 05/21/2026 16,423.05
6702 S-2337 SMASHVENT LLC / OC FUN EVENTS 05/21/2026 835.00 6699 S-1935 SAN JOAQUIN HILLS TRANSPORT CORRIDOR AGENCY 05/21/2026 20.67 6700 S-2332 SANTA MARGARITA PLUMBING AND AIR 05/21/2026 1,890.17 6697 R-1977 RJ ELECTRIC 05/21/2026 1,270.00
6698 Q-1721 SALVADOR QUINONES 05/21/2026 242.24
6695 C-1003 ORANGE COUNTY TREASURER-TAX COLLECTOR 05/21/2026 2,448.00 6696 P-1861 PRESTIGE PEST MANAGEMENT INC 05/21/2026 1,500.00 6693 M-1388 MOBILE MINI, INC. 05/21/2026 660.37
6694 O-1617 OCY MANAGEMENT, LLC 05/21/2026 4,083.00
6691 Z-CS-0514 MALLARIE QUAN 05/21/2026 500.00
6692 M-1609 MITSUBISHI ELECTRIC US, INC. 05/21/2026 450.00 6689 J-1057 JAMEY CLARK, INC. 05/21/2026 5,379.00
6690 K-1208 KDM MERIDIAN 05/21/2026 3,125.00
6687 I-0987 INKRABBIT PRINTWORKS 05/21/2026 6,424.59
6688 I-0960 IRV SEAVER MOTORCYCLES 05/21/2026 1,472.75
6685 G-0875 GARDEN STATE FIREWORKS, INC 05/21/2026 35,197.50 6686 H-0841 HARPER & BURNS LLP 05/21/2026 15,702.50
6683 D-0583 DMS FACILITY SERVICES, LLC 05/21/2026 439.49 6684 E-0600 EWING IRRIGATION PRODUCTS, INC 05/21/2026 129.69 6681 D-0406 DFM ASSOCIATES 05/21/2026 75.43
6682 D-0423 DIVISION OF THE STATE ARCHITECT STATE OF CALIFORNIA 05/21/2026 82.80 6679 C-0060 COUNTY OF ORANGE PF RD FINANCIAL SERVICES 05/21/2026 1,628.76 6680 D-0453 DEPARTMENT OF CONSERVATION 05/21/2026 85.00 6677 C-0324 CITY OF MISSION VIEJO 05/21/2026 87,426.00
6678 C-1190 COUNTY OF ORANGE 05/21/2026 908.00
6675 C-1102 CALIFORNIA BUILDING STANDARDS COMMISSION 05/21/2026 405.00 6676 C-1144 CHARLES ABBOTT ASSOCIATES, INC 05/21/2026 34,508.79 6673 Z-CD-0516 BEN MEDINA 05/21/2026 171.00
6674 B-0460 BLUETRITON BRANDS INC 05/21/2026 49.66
6671 V-2224 VERIZON WIRELESS 05/18/2026 795.80
6672 A-0388 ABTECH TECHNOLOGIES, INC. 05/21/2026 9,010.00 6669 S-2308 SPECTRUM SPORTS MANAGEMENT, INC. 05/18/2026 10,000.00 6670 T-2698 TPX COMMUNICATIONS 05/18/2026 865.77
6667 S-1902 SAN DIEGO GAS AND ELECTRIC 05/18/2026 10,856.94 6668 S-1904 SOUTHERN CALIFORNIA EDISON 05/18/2026 19,490.34 6665 N-1474 NIEVES LANDSCAPE, INC. 05/18/2026 8,166.65
6666 Q-1717 QUADIENT FINANCE USA, INC. 05/18/2026 1,000.00 6663 I-0987 INKRABBIT PRINTWORKS 05/18/2026 6,424.60
6664 J-1095 JON'S FLAGS & POLES, INC 05/18/2026 357.30
Payment Type: Regular
6661 A-0138 ALL CITY MANAGEMENT, INC. 05/18/2026 10,124.80 6662 C-1181 CIVICPLUS, LLC 05/18/2026 8,788.73
Warrant Register - June 9, 2026
City of Laguna Hills, CA By Check Number
Date Range: 05/15/2026 - 05/29/2026
Check Number Vendor Number Vendor Name Payment Date Payment Amount
5/29/2026 9:23:42 PM Page 2 of 4
Total Regular: 673,356.28
6756 W-2455 WILLIAMS SCOTSMAN INC 05/29/2026 390.99
6754 W-2451 W.G. ZIMMERMAN ENGINEERING, INC. 05/29/2026 4,620.00 6755 W-2337 WEST COAST ARBORISTS, INC. 05/29/2026 73,130.85 6751 T-2712 TOTAL SOURCE OFFICEWORKS 05/29/2026 184.97
6752 Z-CD-0484 TURNER CONSTRUCTION 05/29/2026 1,268.20
6749 T-2717 TAIT & ASSOCIATES, INC 05/29/2026 1,100.00
6750 Z-CD-0285 THE LOFTCRAFTERS, INC. 05/29/2026 100.00 6747 S-1904 SOUTHERN CALIFORNIA EDISON 05/29/2026 114.09 6748 S-1980 STATE DEPARTMENT OF JUSTICE ACCOUNTING OFFICE 05/29/2026 32.00 6745 S-2330 SOCALGAS 05/29/2026 140.21
6746 Z-CD-0023 SOUTH WEST SOLAR 05/29/2026 567.85
6743 S-2194 SECURE LIVE SCAN 05/29/2026 35.00
6744 S-2267 SINTA DESIGN 05/29/2026 3,195.00
6741 S-2322 SAGECREST PLANNING AND ENVIRONMENTAL 05/29/2026 30.00 6742 S-1902 SAN DIEGO GAS AND ELECTRIC 05/29/2026 39,035.65 6739 R-1977 RJ ELECTRIC 05/29/2026 1,450.00
6740 R-1806 RJM DESIGN GROUP, INC. 05/29/2026 4,983.15
6737 M-1302 MOULTON NIGUEL WATER DISTRICT 05/29/2026 34,250.38 6738 O-1599 ORANGE COUNTY JUMPERS LLC 05/29/2026 600.00 6735 K-1198 KNOWBE4, INC. 05/29/2026 1,228.50
6736 M-1618 MANHATTAN STITCHING COMPANY INC 05/29/2026 1,503.11 6733 J-1057 JAMEY CLARK, INC. 05/29/2026 16,224.25
6734 K-1210 KIMLEY-HORN AND ASSOCIATES INC 05/29/2026 1,137.50 6731 H-0960 HR GREEN PACIFIC, INC. 05/29/2026 19,530.00 6732 I-0942 IRVINE RANCH WATER DISTRICT 05/29/2026 164.74 6729 Z-CS-0564 HARRY HUGGINS 05/29/2026 40.00
6730 H-0829 HARTZOG AND CRABILL, INC. 05/29/2026 7,932.75 6727 S-2316 GEORGIA SHEPHERD 05/29/2026 1,905.07
6728 G-0847 GMU GEOTECHNICAL, INC. 05/29/2026 3,202.40
6725 D-0575 DOG WASTE DEPOT 05/29/2026 708.67
6726 F-0729 FULL TRAFFIC MAINTENANCE, INC. 05/29/2026 1,515.50 6723 C-1122 CROSSTOWN ELECTRICAL AND DATA, INC. 05/29/2026 21,653.20 6724 D-0583 DMS FACILITY SERVICES, LLC 05/29/2026 5,826.29 6721 Z-CD-0563 CARRERA ROSAS ROOFING LLC 05/29/2026 420.00 6722 C-1144 CHARLES ABBOTT ASSOCIATES, INC 05/29/2026 33,713.67 6719 A-0403 AUSSIE SILKSCREEN 05/29/2026 15,787.46
6720 C-1177 CANON FINANCIAL SERVICES, INC. 05/29/2026 1,451.94 6717 A-0359 ARDURRA GROUP, INC. 05/29/2026 4,374.00
6718 A-0365 AT&T 05/29/2026 403.81
6715 A-0382 ALWAYS ADVANCING MANUFACTURING & PROMOTIONS LLC 05/29/2026 4,123.53 6716 A-0392 AQUATICO 05/29/2026 795.00
Check Number Vendor Number Vendor Name Payment Date Payment Amount 6714 A-0383 ALVARON ENTERTAINMENT & EVENTS, INC. 05/29/2026 3,400.00 Warrant Register - June 9, 2026 Date Range: 05/15/2026 - 05/29/2026
5/29/2026 9:23:42 PM Page 3 of 4
EFT's 0 0 0.00 0.00
167 98 0.00 705,743.95
Voided Checks 0 0 0.00 0.00
Bank Drafts 14 2 0.00 32,387.67
Regular Checks 153 96 0.00 673,356.28
Manual Checks 0 0 0.00 0.00
DFT0003404 U-2170 US BANK CORPORATE PAYMENT SYSTEMS 05/18/2026 25,030.73 Total Bank Draft: 32,387.67
Bank Code 1 - General Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Warrant Register - June 9, 2026 Date Range: 05/15/2026 - 05/29/2026 Check Number Vendor Number Vendor Name Payment Date Payment Amount Payment Type: Bank Draft
DFT0003401 H-0966 HIGH LEVEL SECURITY SOLUTIONS, INC. 05/21/2026 7,356.94
705,743.95
5/29/2026 9:23:42 PM Page 4 of 4
Fund Summary
Fund Name Period Amount
998 Pooled Cash & Investments 5/2026 705,743.95
EFT's 0 0 0.00 0.00
167 98 0.00 705,743.95
Voided Checks 0 0 0.00 0.00
Bank Drafts 14 2 0.00 32,387.67
Regular Checks 153 96 0.00 673,356.28
Manual Checks 0 0 0.00 0.00
Warrant Register - June 9, 2026 Date Range: 05/15/2026 - 05/29/2026 All Bank Codes Check Summary
Payable
Count
Payment
Payment Type Count Discount Payment
Amount
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 05.06.26 91 Express Lanes, Excursion 100-310-695500 25.00 5/29/2026 9:25:08 PM Page 1 of 11
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 05.06.26 Subway, CPR Training Lunch, 4/22/26 100-310-611000 143.86 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 05.06.26 Ralphs 100-310-622000 25.27
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 05.06.26 Pizza Hut 100-310-622000 43.06
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 Orange County Fire Authority 100-310-695507 635.58 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 HostGator.com 100-310-695507 47.88 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (1281) 05.06.26 Bruegger's Bagels, CPR Training Lunch, 4/22/26
100-310-611000 38.96
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 Chaupain Bakery 100-310-695000 45.20 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 4imprint, Inc, America250 Swag 100-310-695500 3,102.11 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 Fastsigns, America250 Banners 100-310-695500 342.83 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 ChatGPT Subscription, 5/13/26 - 6/13/26
100-310-610000 50.00
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 John Wayne Airport 100-310-611000 90.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 CPRS Financial Sustainability Program 100-310-611000 599.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 WILS Membership, 7/1/26 - 4/9/27 100-000-140000 31.50 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 Juuno.co Subscription, 5/14/26 - 6/14/26
100-310-610000 10.00
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (0629) 05.06.26 WILS Membership, 4/9/26 - 6/30/26 100-310-610000 10.50 05/18/2026 CIVICPLUS, LLC 358799 Frase Answer Engine, 12/5/25 - 6/30/26
100-195-700090 5,623.75
05/18/2026 VERIZON WIRELESS 6142011168 Communications Expense, 3/26/26 - 4/25/26
100-195-630000 795.80
05/18/2026 NIEVES LANDSCAPE, INC. 84346 Landscape Services, Apr '26 100-355-720700 8,166.65 05/18/2026 CIVICPLUS, LLC 355188 Website Annual Fee, Comm Serv, 7/1/26 - 1/16/27
100-000-140000 505.77
05/18/2026 CIVICPLUS, LLC 355188 Website Annual Fee, Comm Svcs, 1/17/26 - 1/16/27
100-195-700090 427.96
05/18/2026 CIVICPLUS, LLC 358799 Frase Answer Engine, 7/1/26 - 12/14/26
100-000-140000 2,231.25
05/18/2026 TPX COMMUNICATIONS 190343276-0 Communications Expense, 4/23/26 - 5/22/26
100-195-630000 865.77
05/18/2026 SPECTRUM SPORTS MANAGEMENT,
INC.
2026-064 Event Mgmt Services, 1/2 Marathon,
4th Billing
100-310-695507 10,000.00
05/18/2026 INKRABBIT PRINTWORKS 35287 Banner Project, 50% Deposit 100-310-695500 6,424.60 05/18/2026 SOUTHERN CALIFORNIA EDISON 050526 - Acct #700162476559 Utilities - Electric, 3/4/26 - 4/30/26 100-355-631000 70.71 05/18/2026 SOUTHERN CALIFORNIA EDISON 050526 - Acct #700162476559 Utilities - Electric, 3/4/26 - 4/30/26 100-356-631400 1,359.64 05/18/2026 SOUTHERN CALIFORNIA EDISON 050526 - Acct #700162476559 Utilities - Electric, 3/1/26 - 3/31/26 100-356-631900 4,142.76 05/18/2026 SOUTHERN CALIFORNIA EDISON 050126 - Acct #700234509668 Utilities - Electric, 3/4/26 - 4/30/26 100-355-631000 (173.55) 05/18/2026 SOUTHERN CALIFORNIA EDISON 050126 - Acct #700234509668 Utilities - Electric, 3/4/26 - 4/30/26 100-356-631400 14,090.78 05/18/2026 SAN DIEGO GAS AND ELECTRIC 050426 Utilities - Electric, 4/1/26 - 4/30/26 100-356-631400 10,856.94 Payables Detail Report
City of Laguna Hills, CA By Fund
Payment Dates 05/15/2026 - 05/29/2026
Payment Date Vendor Name Payable Number Description (Item) Account Number Fund: 100 - General Fund
05/18/2026 QUADIENT FINANCE USA, INC. 042626 Postage Replenishment, Apr '26 100-195-623000 1,000.00
Amount
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Home Depot 100-310-622000 49.75 5/29/2026 9:25:08 PM Page 2 of 11
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 05.06.26 BJ's Restaurants 100-355-622000 155.75 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 05.06.26 Ephonomation.com, 4/2/26 - 100-355-630000 513.59 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Ralphs, CPR Training, 4/22/26 100-310-611000 14.78 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 05.06.26 Microsoft 365, 4/6/26 - 5/5/26 100-195-700090 37.80 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 05.06.26 ChatGPT Subscription, 3/7/26 - 100-355-610000 20.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (5166) 05.06.26 CEAOC Meeting, 5/4/26 100-355-611000 30.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Greek Bistro 100-155-622000 332.95 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Nothing Bundt Cakes 100-155-622000 99.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Board & Brew, DUI Checkpoint 100-420-695000 215.50 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Amazon 100-155-622000 35.90
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Amazon 100-155-622000 39.06
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Greek Bistro 100-155-622000 70.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 OC Register Digital Subscription, 5/16/26-6/30/26
100-155-610000 45.50
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Nothing Bundt Cakes 100-155-622000 14.01 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 Greek Bistro 100-155-622000 33.40 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 05.06.26 Smartlink 100-355-720700 510.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 OC Register Digital Subscription, 7/1/26-4/16/27
100-000-140000 318.50
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (4849) 05.06.26 ChatGPT Subscription, 4/23/26 - 5/23/26
100-155-610000 20.00
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 05.06.26 Rocket 676 100-355-646100 170.28 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 05.06.26 SiteOne Landscape Supply 100-355-720700 129.30 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 05.06.26 Devil Mountain Wholesale 100-355-720700 1,024.97 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2829) 05.06.26 ChatGPT Subscription, 5/3/26 - 100-155-610000 20.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 05.06.26 Green Thumb International, Library Planting
100-310-695500 103.27
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (3165) 05.06.26 Green Thumb International 100-310-695511 333.83 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 05.06.26 76 - APRO LLC 100-225-646100 175.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 05.06.26 Home Depot 100-355-622000 268.30 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2829) 05.06.26 Descript Subscription, 5/3/26 - 100-155-610000 35.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 05.06.26 Intelius Subscription 100-225-610000 4.99 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 05.06.26 Intelius Subscription 100-225-610000 4.99 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 05.06.26 Chevron 100-225-646100 175.00
Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (2811) 05.06.26 Intelius Subscription 100-225-610000 24.86
Amount
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Storytime Adventures 100-310-695500 42.00 5/29/2026 9:25:08 PM Page 3 of 11
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Storytime Adventures 100-310-695500 24.77 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Knott's Berry Farm Excursion, Refund 100-310-695500 (235.00) 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Storywalk Unveiling Flag Giveaways
100-310-695500 24.54
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Knott's Berry Farm Excursion 100-310-695500 235.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Let's Make Workshop 100-310-695500 188.35 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Knott's Berry Farm Excursion 100-310-695500 129.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Exxon Circle K 100-310-646100 96.47 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Circle K 100-310-646100 89.25
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Exxon Circle K 100-310-646100 82.44 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon 100-310-622000 19.34
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon 100-310-622000 21.87
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Circle K 100-310-646100 123.17
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon 100-310-622000 9.15
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon 100-310-622000 9.20
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon 100-310-622000 14.00
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Flowcode Pro Plus Subscription
4/22/26 - 6/30/26
100-195-610000 50.00
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon 100-310-622000 26.88
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Refund 100-310-622000 (21.87) 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 05.06.26 Harbor Freight Tools 100-355-720401 19.37 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 05.06.26 Home Depot 100-355-720401 374.24 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Flowcode Pro Plus Subscription
7/1/26 - 4/22/27
100-000-140000 250.00
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Dunkin Donuts 100-310-695511 45.20 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 05.06.26 Shell Oil 100-355-646100 175.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (7241) 05.06.26 White Cap 100-355-720401 279.23 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Laguna Hills Launderland 100-310-622500 20.72 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 United Rentals 100-310-646000 1,157.27 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 South County Brake 100-310-646100 1,134.53 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Lowes, Water Cooler Refund 100-310-622000 (160.55) 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Lowes, Water Cooler 100-310-622000 165.92 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Home Depot, Workbench Cabinet 100-310-622000 488.11 Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (6615) 05.06.26 Lowes, Water Coolers 100-310-622000 326.47
Amount
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Everymail Open-XChange 100-195-700090 42.00 5/29/2026 9:25:08 PM Page 4 of 11
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, T-1 Comm Ctr, 3/10/26 - 4/9/26 100-195-630000 364.90 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, WiFi Comm Ctr, 4/19/26 -
5/18/26
100-195-630000 182.62
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 GoDaddy, Refund 100-195-700090 (359.97) 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, WiFi City Hall, 4/17/26 - 5/16/26 100-195-630000 587.14 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, WiFi City Hall, 3/17/26 - 4/16/26 100-195-630000 587.14 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, T-1 Comm Ctr, 4/10/26 - 5/9/26 100-195-630000 364.90 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, Traffic Signal, 3/7/26 - 4/6/26 100-195-630000 84.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, Traffic Signal, 4/7/26 - 5/6/26 100-195-630000 84.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, WiFi Comm Ctr, 3/19/26 -
4/18/26
100-195-630000 182.62
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, T-1 City Hall, 3/5/26 - 4/4/26 100-195-630000 848.06 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, T-1 City Hall, 4/5/26 - 5/4/26 100-195-630000 848.06 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Cox, WiFi Comm Ctr, 3/28/26 -
4/27/26
100-195-630000 657.52
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8665) 05.06.26 Ralphs 100-310-622000 16.37
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Global-E/Logitech 100-195-622000 107.74 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Micro Center 100-195-622000 22.67 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Toll Roads of OC 100-420-646100 3.43 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Amazon, DUI Checkpoint 100-420-695000 31.15 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Board & Brew, National Prescription Take Back
100-420-695000 80.11
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Board & Brew 100-420-622000 237.05 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Costco 100-420-622000 150.10
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Toll Roads of OC 100-420-646100 3.22 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Prime Video, Little League Movie Event
100-310-695512 0.98
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Generator 100-310-910000 860.92 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8151) 05.06.26 Amazon Prime Subscription 100-420-610000 16.15 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, Storytime Adventures 100-310-695500 32.31 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, July 4th Celebration
Giveaways
100-310-695508 247.75
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Amazon, July 4th Celebration
Giveaways
100-310-695508 398.60
05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 City of Newport Beach Excursion 100-310-695500 16.00 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Smart & Final, Bonfire Excursion 100-310-695500 52.59 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 Angels Flight Develop, LA Excursion 100-310-695500 12.00 Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8097) 05.06.26 AV Fair Tickets, Poppy Festival Excursion
100-310-695500 18.00
Amount
5/29/2026 9:25:08 PM Page 5 of 11
05/21/2026 TOTAL SOURCE OFFICEWORKS 41560 Operating Supplies, May '26 100-195-622000 246.13 05/21/2026 TOTAL SOURCE OFFICEWORKS 41561 Operating Supplies, May '26 100-195-622000 170.22 05/21/2026 UNDERGROUND SERVICE ALERT OF
SO CALIFORNIA
420260405 Ticket Charges, Apr '26 100-355-720401 435.70 05/21/2026 HARPER & BURNS LLP 388 Prof Services, Legal, Apr '26, USE0209-2025100-000-223000 110.00 05/21/2026 HARPER & BURNS LLP 388 Prof Services, Legal, Apr '26, USE0239-2025100-000-223000 5,200.00 05/21/2026 HARPER & BURNS LLP 388 Professional Services, Legal, Apr '26 100-155-700010 10,392.50 05/21/2026 SOUTH COAST FAMILY MEDICAL
CENTER, INC.
3065 Recruitment, Apr '26 100-195-617000 145.00
05/21/2026 PRESTIGE PEST MANAGEMENT INC 35135 Rodent Treatment, Apr '26 100-355-720701 1,500.00 05/21/2026 INKRABBIT PRINTWORKS 35287 (2) Banner Project, Final Payment 100-310-695500 6,424.59 05/21/2026 CITY OF MISSION VIEJO 21633 Animal Care Services, Apr - Jun '26 100-420-720401 87,426.00 05/21/2026 UNDERGROUND SERVICE ALERT OF
SO CALIFORNIA
25-263612 State Fee for Regulatory Costs, Apr 100-355-720401 47.19 05/21/2026 EWING IRRIGATION PRODUCTS, INC 29967544 Rooted Campaign, Apr '26 100-310-695500 129.69 05/21/2026 TAIT & ASSOCIATES, INC 169102 Reader Board Design, Mar '26 100-355-700250 1,625.00 05/21/2026 TAIT & ASSOCIATES, INC 169253 CDBG Curb Ramp Replacement, Mar '26
100-000-790600 1,940.00
05/21/2026 IRV SEAVER MOTORCYCLES 20260864 Motorcycle Maintenance, Police Svcs, May '26
100-420-646100 1,472.75
05/21/2026 MALLARIE QUAN 104346032 Refund, Facility Deposit, R 100-000-222000 250.00 05/21/2026 SMASHVENT LLC / OC FUN EVENTS 1121 Bubble Station at Storywalk Unveiling, May '26
100-310-695500 390.00
05/21/2026 SMASHVENT LLC / OC FUN EVENTS 1121 Face Painter at Trash Clean Up Event, May '26
100-310-695500 445.00
05/21/2026 SALVADOR QUINONES 052126 Reimbursement, Home Depot, May '26
100-355-720401 242.24
05/21/2026 BLUETRITON BRANDS INC 06D8710008221 Operating Supplies, Comm Ctr, 3/25/26 - 4/24/26
100-310-622000 49.66
05/21/2026 VORTEX INDUSTRIES, LLC 09 - 2257610 Door Repairs, Apr '26 100-310-645500 15,197.44 05/21/2026 GARDEN STATE FIREWORKS, INC 04152026.LHD July 4th Fireworks Display, 50% Deposit
100-000-140000 35,197.50
05/21/2026 MALLARIE QUAN 051826 Refund, Facility Deposit, R 100-000-222000 250.00 05/21/2026 DFM ASSOCIATES 052126 2026 Edition of California Elections Code
100-155-622000 75.43
05/21/2026 CALIFORNIA BUILDING STANDARDS
COMMISSION
033126 Building Standard Fund, Jan-Mar '26 100-000-442000 (45.00) 05/21/2026 COUNTY OF ORANGE PF RD
FINANCIAL SERVICES
033126 - #RFR26-00018 Remittance, Moulton Fees, Jan-Mar '26
100-000-221003 213.07
05/21/2026 COUNTY OF ORANGE PF RD
FINANCIAL SERVICES
033126 - #RFR26-00018 Remittance, CARITS Fees, Jan-Mar 100-000-221004 1,415.69 05/21/2026 SAN JOAQUIN HILLS TRANSPORT
CORRIDOR AGENCY
033126 Remit, Transportation Corridor Fees,
Jan-Mar '26
100-000-221006 20.67
05/21/2026 CALIFORNIA BUILDING STANDARDS
COMMISSION
033126 Building Standard Fund, Jan-Mar '26 100-000-221011 450.00 05/21/2026 DIVISION OF THE STATE ARCHITECT
STATE OF CALIFORNIA
033126 Disability Access Fees, Jan-Mar '26 100-000-221012 92.00 05/21/2026 SOUTHERN CALIFORNIA NEWS 0011788912 Legal Advertising, Apr '26 100-155-624001 224.39 05/21/2026 SOUTHERN CALIFORNIA NEWS 0011789495 Legal Advertising, Apr '26 100-155-624001 375.67 05/21/2026 DEPARTMENT OF CONSERVATION 033126 Remittance, SMIP Fee, Jan-Mar '26 100-000-221001 85.00 05/18/2026 ALL CITY MANAGEMENT, INC. PS-INV105687 Crossing Guard Services, 4/12/26 - 4/25/26
100-420-720822 10,124.80
05/21/2026 SOUTHERN CALIFORNIA NEWS 0011786573 Legal Advertising, Apr '26 100-155-624001 270.15 05/21/2026 SOUTHERN CALIFORNIA NEWS 0011786668 Legal Advertising, Apr '26 100-155-624001 1,417.17 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Global-E/Logitech, Meetup Camera 100-195-940000 645.43 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 Best Buy, Laptop 100-195-940000 1,775.10 05/18/2026 JON'S FLAGS & POLES, INC F92848 Flag Replacement, City Hall, May '26 100-195-622000 357.30 Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/18/2026 US BANK CORPORATE PAYMENT
SYSTEMS
CalCard (8740) 05.06.26 GoDaddy 100-195-700090 359.97
Amount
05/29/2026 ARDURRA GROUP, INC. 185213 Engineering Services, Apr '26 100-355-700250 4,374.00 5/29/2026 9:25:08 PM Page 6 of 11
05/29/2026 GMU GEOTECHNICAL, INC. 13022 Paseo de Valencia Water Runoff, Jan '26
100-355-700250 3,202.40
05/29/2026 TAIT & ASSOCIATES, INC 169471 Reader Board Design, Apr '26 100-355-700250 1,100.00 05/29/2026 SECURE LIVE SCAN 18020 Pre-Employment Fingerprinting, Mar '26
100-195-617000 35.00
05/29/2026 HARRY HUGGINS 104772299 Harry Huggins 104764392 Deposit, Permit 5114
100-000-222000 (100.00)
05/29/2026 HARRY HUGGINS 104772299 Refund, Reservation Fees, R #78165179
100-000-451100 140.00
05/29/2026 MANHATTAN STITCHING COMPANY
INC
115416 Volunteer T-Shirts for America250,
May '26
100-310-695500 1,503.11
05/29/2026 GEORGIA SHEPHERD 052826 Reimbursement, IIMC Membership, 3/1/26-6/30/26
100-155-610000 45.00
05/29/2026 GEORGIA SHEPHERD 052826 Reimbursement, Various Clerk 100-155-611000 1,099.00 05/29/2026 GEORGIA SHEPHERD 052826 Reimbursement, Notary Supplies 100-155-622000 371.07 05/29/2026 SOUTHERN CALIFORNIA EDISON 052226 - Acct #700076000453 Utilities - Electric, 4/2/26 - 5/21/26 100-356-631400 114.09 05/29/2026 GEORGIA SHEPHERD 052826 Reimbursement, IIMC Membership, 7/1/26-2/28/27
100-000-140000 90.00
05/29/2026 GEORGIA SHEPHERD 052826 Reimbursement, CMCA Membership, 7/1/26-6/30/27
100-000-140000 300.00
05/29/2026 SAN DIEGO GAS AND ELECTRIC 051526 Utilities - Electric, 4/1/26 - 4/30/26 100-356-631900 738.23 05/29/2026 SOCALGAS 052026 Utilities - Gas, 4/16/26 - 5/18/26 100-310-632000 140.21 05/29/2026 MOULTON NIGUEL WATER DISTRICT 052126 Utilities - Water, 4/21/26 - 5/17/26 100-355-635000 218.33 05/29/2026 SAN DIEGO GAS AND ELECTRIC 051526 Utilities - Electric, 3/11/26 - 4/30/26 100-310-631000 14,712.29 05/29/2026 SAN DIEGO GAS AND ELECTRIC 051526 Utilities - Electric, 3/11/26 - 4/30/26 100-355-631000 10,979.34 05/29/2026 SAN DIEGO GAS AND ELECTRIC 051526 Utilities - Electric, 3/11/26 - 4/30/26 100-356-631400 12,605.79 05/29/2026 IRVINE RANCH WATER DISTRICT 050426 Utilities - Water, 4/1/26 - 5/1/26 100-355-635000 164.74 05/29/2026 MOULTON NIGUEL WATER DISTRICT 051426 Utilities - Water, 4/14/26 - 5/11/26 100-310-635000 1,225.22 05/29/2026 MOULTON NIGUEL WATER DISTRICT 051426 Utilities - Water, 4/14/26 - 5/11/26 100-355-635000 20,556.83 05/29/2026 AT&T 000025207007 Alarm, Com Ctr & City Hall Lines, 4/7/26 - 5/6/26
100-310-630000 157.91
05/29/2026 MOULTON NIGUEL WATER DISTRICT 043026 Utilities - Water, 3/23/26 - 4/27/26 100-355-635000 12,250.00 05/29/2026 STATE DEPARTMENT OF JUSTICE
ACCOUNTING OFFICE
043677 Pre-Employment Fingerprinting, Apr
'26
100-195-617000 32.00
05/21/2026 ABTECH TECHNOLOGIES, INC. W206999-IN Managed IT Services, May '26 100-195-700090 9,010.00 05/29/2026 AT&T 000025205045 Traffic Signal, 4/6/26 - 5/5/26 100-356-630000 31.91 05/29/2026 AT&T 000025207007 Alarm, Com Ctr & City Hall Lines, 4/7/26 - 5/6/26
100-195-630000 213.99
05/21/2026 SUN COUNTRY POOLS POOLR-0014-2024 POOLR-0014-2024, Pool Bond Refund, REC-012992-2024
100-000-228001 500.00
05/21/2026 COUNTY OF ORANGE SH 74136 Fingerprint ID System Charges, Apr 100-420-720835 908.00 05/21/2026 DMS FACILITY SERVICES, LLC STL-006141 Landscape Services, Mar '26 100-355-720700 439.49 05/21/2026 SOUTHERN COMPUTER WAREHOUSE INV00867320 Terminal Stands, Apr '26 100-195-622000 294.87 05/21/2026 BEN MEDINA MECR-0031-2026 MECR-0031-2026, Permit Refund, REC-016591-2026
100-000-221011 1.00
05/21/2026 BEN MEDINA MECR-0031-2026 MECR-0031-2026, Permit Refund, REC-016591-2026
100-000-442000 170.00
05/21/2026 KDM MERIDIAN 9784 Map Checking Services, Apr '26 100-355-700000 3,125.00 05/21/2026 ORANGE COUNTY TREASURER-TAX
COLLECTOR
APR 26 Parking Fee Surcharge, Apr '26 100-420-720823 2,448.00 05/21/2026 SCA OF CA, LLC CA0943088 Street Sweeping Services, Apr '26 100-355-720401 503.44 05/21/2026 JAMEY CLARK, INC. 77794 Graffiti Removal, Apr-May '26 100-355-720500 1,344.00 05/21/2026 MOBILE MINI, INC. 9026053636 Storage Rental, Community Center, 4/24/26-5/23/26
100-355-622000 660.37
05/21/2026 SANTA MARGARITA PLUMBING AND
AIR
938 Garbage Disposal & Faucet Repairs,
May '26
100-310-645500 1,890.17
05/21/2026 RJ ELECTRIC 64665 Electric Repairs, Apr '26 100-355-720701 1,270.00 05/21/2026 JAMEY CLARK, INC. 77780 Graffiti Removal, Apr '26 100-355-720500 585.00 05/21/2026 JAMEY CLARK, INC. 77781 Janitorial Services, Apr '26 100-310-721505 3,450.00 Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/21/2026 MITSUBISHI ELECTRIC US, INC. 566723 Elevator Maintenance, May '26 100-310-645500 450.00 05/21/2026 HIGH LEVEL SECURITY SOLUTIONS,
INC.
6084 Private Security Patrol, 5/4/26 -
5/17/26
100-420-720850 7,356.94
Amount
05/29/2026 SOUTH WEST SOLAR ELER-0047-2026 ELER-0047-2026, Permit Refund, REC016279-2026100-000-442000 564.85 05/29/2026 TURNER CONSTRUCTION GRA-01-22-0013 Refund, Grading Deposit, REC006748-2022100-000-220444 1,203.60 5/29/2026 9:25:08 PM Page 7 of 11
05/29/2026 CARRERA ROSAS ROOFING LLC BLDR-0138-2026 BLDR-0138-2026, C&D Refund, REC016564-2026100-000-227001 420.00 05/29/2026 THE LOFTCRAFTERS, INC. BLDR-0313-2025 BLDR-0313-2025, C&D Refund, REC015726-2025100-000-227001 100.00 05/29/2026 SOUTH WEST SOLAR ELER-0047-2026 ELER-0047-2026, Permit Refund, REC016279-2026100-000-221011 3.00 05/29/2026 DOG WASTE DEPOT 816675 Operating Supplies, May '26 100-355-622000 708.67 05/29/2026 WILLIAMS SCOTSMAN INC 9026191510 Street Signs Storage, Apr '26 100-355-720401 390.99 05/29/2026 ORANGE COUNTY JUMPERS LLC 95883 Inflatable Slide, Trash Clean-up Event, Jun '26
100-310-695500 600.00
05/29/2026 JAMEY CLARK, INC. 77854 Cabot Park Repairs, May '26 100-355-720701 288.00 05/29/2026 JAMEY CLARK, INC. 77857 Baseball Field Repairs, May '26 100-355-720701 1,051.38 05/29/2026 JAMEY CLARK, INC. 77861 Admin Conference Room TV/Camera Install, May '26
100-355-645500 1,850.90
05/29/2026 JAMEY CLARK, INC. 77818 Graffiti Removal, May '26 100-355-720500 3,300.00 05/29/2026 JAMEY CLARK, INC. 77820 Graffiti Removal, May '26 100-355-720500 5,750.00 05/29/2026 JAMEY CLARK, INC. 77839 Knotty Pine Park Repairs, May '26 100-355-720701 240.00 05/29/2026 JAMEY CLARK, INC. 77807 Park Repairs, May '26 100-355-720701 240.00 05/29/2026 JAMEY CLARK, INC. 77810 Graffiti Removal, May '26 100-355-720500 1,554.40 05/29/2026 JAMEY CLARK, INC. 77813 Park Repairs, May '26 100-355-720701 1,949.57 05/29/2026 RJ ELECTRIC 64729 Electric Repairs, Mandeville Park, May '26
100-355-720701 550.00
05/29/2026 RJ ELECTRIC 64757 Electric Repairs, Community Center, May '26
100-355-720701 900.00
05/29/2026 CHARLES ABBOTT ASSOCIATES, INC 70276 Professional Services, Apr '26 100-225-700000 33,713.67 05/29/2026 FULL TRAFFIC MAINTENANCE, INC. 47780 Traffic Maintenance, May '26 100-355-720401 275.30 05/29/2026 SAGECREST PLANNING AND
ENVIRONMENTAL
5745 Contract Staffing Services, Apr '26 100-225-720512 30.00 05/29/2026 CROSSTOWN ELECTRICAL AND DATA,
INC.
6179 - 6224 Traffic Signal Maintenance, Apr '26 100-356-720420 18,008.50 05/29/2026 CANON FINANCIAL SERVICES, INC. 43164024 Paperdeck Attachment 2XD05811A, 5/1/26 - 5/31/26
100-195-641200 36.56
05/29/2026 FULL TRAFFIC MAINTENANCE, INC. 47627 Traffic Maintenance, May '26 100-355-720401 955.74 05/29/2026 FULL TRAFFIC MAINTENANCE, INC. 47739 Traffic Maintenance, May '26 100-355-720401 284.46 05/29/2026 CROSSTOWN ELECTRICAL AND DATA,
INC.
4296-26-004 Traffic Signal Maintenance, Apr '26 100-356-720420 3,644.70 05/29/2026 CANON FINANCIAL SERVICES, INC. 43162405 Lease & Usage, 2XK05658, 4/1/26 - 5/31/26
100-195-641200 479.43
05/29/2026 CANON FINANCIAL SERVICES, INC. 43164023 Lease & Usage, 2XK05658 2XD05811, 4/1/26 - 5/31/26
100-195-641200 935.95
05/29/2026 AQUATICO 372-296 Fountains/Water Features
Maintenance, May '26
100-310-645500 795.00
05/29/2026 ALWAYS ADVANCING
MANUFACTURING & PROMOTIONS
LLC
40900 (2) Marathon Medals, Balance Due, May
'26
100-310-695507 4,123.53
05/29/2026 TOTAL SOURCE OFFICEWORKS 41662 Operating Supplies, May '26 100-195-622000 184.97 05/29/2026 WEST COAST ARBORISTS, INC. 243966 Tree Maintenance, 4/16/26 - 4/30/26 100-355-720702 2,895.30 05/29/2026 WEST COAST ARBORISTS, INC. 244087 Tree Trimming Services, 5/1/26 - 5/15/26
100-355-720702 9,591.75
05/29/2026 HARTZOG AND CRABILL, INC. 26-0201(HCI#3502) Traffic Signal Mgmt Svcs, Apr '26 100-356-700101 6,107.75 05/29/2026 ALVARON ENTERTAINMENT &
EVENTS, INC.
2026-016 Marathon DJ, May '26 100-310-695507 3,400.00
05/29/2026 WEST COAST ARBORISTS, INC. 243493 Tree Trimming Services, 4/1/26 - 4/15/26
100-355-720702 29,383.10
05/29/2026 WEST COAST ARBORISTS, INC. 243965 Tree Trimming Services, 4/16/26 - 4/30/26
100-355-720702 31,260.70
Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/29/2026 HR GREEN PACIFIC, INC. 202256 Public Works Permit Inspections, Apr '26
100-355-700255 19,530.00
Amount
5/29/2026 9:25:08 PM Page 8 of 11
Fund: 312 - CASp Fee Fund
05/21/2026 DIVISION OF THE STATE ARCHITECT
STATE OF CALIFORNIA
033126 Disability Access Fees, Jan-Mar '26 312-000-442000 (9.20) Fund 312 - CASp Fee Fund Total: (9.20)
Fund: 600 - Capital Improvement Projects Fund
05/21/2026 TAIT & ASSOCIATES, INC 169253 CDBG Curb Ramp Replacement, Mar '26
600-000-490100 (1,940.00)
Fund 301 - CARITS Road Fee Program Fund Total: 26,240.93 Fund: 311 - Quimby Act Park In-Lieu Fee (VALH) Fund
05/29/2026 RJM DESIGN GROUP, INC. 37839 Cabot Park Rehabilitation, CIP #241, Apr '26
311-000-790600 2,001.45
05/29/2026 RJM DESIGN GROUP, INC. 37840 Veeh Ranch & San Remo, CIP #241, Apr '26
311-000-790600 2,981.70
Fund 311 - Quimby Act Park In-Lieu Fee (VALH) Fund Total: 4,983.15 05/29/2026 AGA ENGINEERS, INC 26108-IN RTSSP for Paseo de Valencia-Moulton Pkwy, CIP #168
301-000-790600 15,410.78
05/29/2026 KIMLEY-HORN AND ASSOCIATES INC 35688773 Fiber Coordination Project, CIP #168, Apr '26
301-000-790600 1,137.50
05/29/2026 ADVANTEC CONSULTING
ENGINEERS, INC
9803-0326-03 RTSSP for Avenida de la Carlota, CIP
#168
301-000-790600 3,247.65
05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-043 Engineer Services, CIP #168, Apr '26 301-000-790600 3,950.00 05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-044 Engineer Services, CIP #168, Apr '26 301-000-790600 220.00 05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-045 Engineer Services, CIP #168, Apr '26 301-000-790600 450.00 Fund 212 - Measure M2 Fund Total: 50,428.40
Fund: 221 - Senior Mobility Program Fund
05/21/2026 OCY MANAGEMENT, LLC 4406026 Senior Mobility Program, Apr '26 221-310-720000 4,083.00 Fund 221 - Senior Mobility Program Fund Total: 4,083.00 Fund: 301 - CARITS Road Fee Program Fund
05/29/2026 HARTZOG AND CRABILL, INC. 26-0201(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Apr '26
301-000-790600 1,825.00
05/29/2026 DMS FACILITY SERVICES, LLC STL-006214 Landscape Services, Apr '26 100-355-720700 302.17 Fund 100 - General Fund Total: 620,017.67
Fund: 212 - Measure M2 Fund
05/21/2026 CHARLES ABBOTT ASSOCIATES, INC 70270 Road Maintenance, Apr '26 212-355-720400 34,508.79 05/21/2026 SCA OF CA, LLC CA0943088 Street Sweeping Services, Apr '26 212-355-720410 15,919.61 05/29/2026 DMS FACILITY SERVICES, LLC STL-006205 Landscape Services, Apr '26 100-355-720700 382.60 05/29/2026 DMS FACILITY SERVICES, LLC STL-006206 Landscape Services, Apr '26 100-355-720700 292.49 05/29/2026 DMS FACILITY SERVICES, LLC STL-006207 Landscape Services, May '26 100-355-720700 190.91 05/29/2026 DMS FACILITY SERVICES, LLC STL-006202 Landscape Services, Apr '26 100-355-720700 360.69 05/29/2026 DMS FACILITY SERVICES, LLC STL-006203 Landscape Services, Apr '26 100-355-720700 85.00 05/29/2026 DMS FACILITY SERVICES, LLC STL-006204 Landscape Services, Apr '26 100-355-720700 303.79 05/29/2026 DMS FACILITY SERVICES, LLC STL-006199 Landscape Services, Apr '26 100-355-720700 169.29 05/29/2026 DMS FACILITY SERVICES, LLC STL-006200 Landscape Services, Apr '26 100-355-720700 2,631.69 05/29/2026 DMS FACILITY SERVICES, LLC STL-006201 Landscape Services, Apr '26 100-355-720700 126.51 05/29/2026 DMS FACILITY SERVICES, LLC STL-006196 Landscape Services, Apr '26 100-355-720700 259.98 05/29/2026 DMS FACILITY SERVICES, LLC STL-006197 Landscape Services, Apr '26 100-355-720700 126.51 05/29/2026 DMS FACILITY SERVICES, LLC STL-006198 Landscape Services, Apr '26 100-355-720700 302.17 05/29/2026 SINTA DESIGN lhhm_051226 1/2 Marathon Design, 3/12/26 - 5/12/26
100-310-695507 1,995.00
05/29/2026 ALL CITY MANAGEMENT, INC. PS-INV106035 Crossing Guard Services, 4/26/26 - 5/9/26
100-420-720822 10,124.80
05/29/2026 DMS FACILITY SERVICES, LLC STL-006195 Landscape Services, Apr '26 100-355-720700 292.49 05/29/2026 KNOWBE4, INC. INV430176 Security Awareness Training, 7/1/26 - 5/12/27
100-000-140000 1,074.94
05/29/2026 KNOWBE4, INC. INV430176 Security Awareness Training, 5/13/26 - 6/30/26
100-195-700090 153.56
05/29/2026 SINTA DESIGN lhhm_051226 Street Pole Banners Design, May '26 100-310-695500 1,200.00 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/29/2026 TURNER CONSTRUCTION GRA-01-22-0014 Refund, Grading Deposit, REC009330-2022100-000-220444 64.60 05/29/2026 AUSSIE SILKSCREEN INV2175 Memorial Day Race Shirts, May '26 100-310-695507 15,787.46 Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026
Amount
5/29/2026 9:25:08 PM Page 9 of 11
05/29/2026 ADVANTEC CONSULTING
ENGINEERS, INC
9803-0326-03 RTSSP for Avenida de la Carlota, CIP
#168
600-000-490301 (3,247.65)
05/29/2026 ADVANTEC CONSULTING
ENGINEERS, INC
9803-0326-03 RTSSP for Avenida de la Carlota, CIP
#168
600-251-950168 3,247.65
Fund 600 - Capital Improvement Projects Fund Total: -
Grand Total: 705,743.95
05/29/2026 RJM DESIGN GROUP, INC. 37839 Cabot Park Rehabilitation, CIP #241, Apr '26
600-252-950241 2,001.45
05/29/2026 RJM DESIGN GROUP, INC. 37840 Veeh Ranch & San Remo, CIP #241, Apr '26
600-000-490311 (2,981.70)
05/29/2026 RJM DESIGN GROUP, INC. 37840 Veeh Ranch & San Remo, CIP #241, Apr '26
600-252-950241 2,981.70
05/29/2026 KIMLEY-HORN AND ASSOCIATES INC 35688773 Fiber Coordination Project, CIP #168, Apr '26
600-000-490301 (1,137.50)
05/29/2026 KIMLEY-HORN AND ASSOCIATES INC 35688773 Fiber Coordination Project, CIP #168, Apr '26
600-251-950168 1,137.50
05/29/2026 RJM DESIGN GROUP, INC. 37839 Cabot Park Rehabilitation, CIP #241, Apr '26
600-000-490311 (2,001.45)
05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-045 Engineer Services, CIP #168, Apr '26 600-251-950168 450.00 05/29/2026 AGA ENGINEERS, INC 26108-IN RTSSP for Paseo de Valencia-Moulton Pkwy, CIP #168
600-000-490301 (15,410.78)
05/29/2026 AGA ENGINEERS, INC 26108-IN RTSSP for Paseo de Valencia-Moulton Pkwy, CIP #168
600-251-950168 15,410.78
05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-044 Engineer Services, CIP #168, Apr '26 600-000-490301 (220.00) 05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-044 Engineer Services, CIP #168, Apr '26 600-251-950168 220.00 05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-045 Engineer Services, CIP #168, Apr '26 600-000-490301 (450.00) 05/29/2026 HARTZOG AND CRABILL, INC. 26-0201(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Apr '26
600-251-950168 1,825.00
05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-043 Engineer Services, CIP #168, Apr '26 600-000-490301 (3,950.00) 05/29/2026 W.G. ZIMMERMAN ENGINEERING, 26-04-043 Engineer Services, CIP #168, Apr '26 600-251-950168 3,950.00 Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Payment Date Vendor Name Payable Number Description (Item) Account Number 05/21/2026 TAIT & ASSOCIATES, INC 169253 CDBG Curb Ramp Replacement, Mar '26
600-251-950170 1,940.00
05/29/2026 HARTZOG AND CRABILL, INC. 26-0201(HCI#3502) Traffic Signal Mgmt Svcs, CIP #168, Apr '26
600-000-490301 (1,825.00)
100-310-695507 Marathon 5k 35,989.45
5/29/2026 9:25:08 PM Page 10 of 11
100-310-635000 Utilities - Water 1,225.22
100-310-645500 Facility Maintenance & Repairs 18,332.61 100-310-646000 Equipment Maintenance & 1,157.27
100-310-646100 Vehicles - Fuel & Maintenance 1,525.86
100-310-695000 Community Assistance & Public 45.20
100-310-695500 Special Events - Program Services 21,229.76 100-310-611000 Training, Conferences, & 886.60
100-310-622000 Operating Supplies 1,082.63
100-310-622500 Program & League Supplies 20.72
100-310-630000 Communications 157.91
100-310-631000 Utilities - Electric 14,712.29
100-310-632000 Utilities - Gas 140.21
100-195-940000 Computer Hardware 2,420.53
100-225-610000 Memberships & Subscriptions 34.84
100-225-646100 Vehicles - Fuel & Maintenance 350.00
100-225-700000 Professional Services - Building & 33,713.67 100-225-720512 Contract Services 30.00
100-310-610000 Memberships & Subscriptions 70.50
100-195-617000 Recruitment 212.00
100-195-622000 Operating Supplies 1,383.90
100-195-623000 Printing & Mailing 1,000.00
100-195-630000 Communications 6,666.52
100-195-641200 Copier Leases 1,451.94
100-195-700090 IT Contract Services & Support 15,295.07 100-155-610000 Memberships & Subscriptions 165.50
100-155-611000 Training, Conferences, & 1,099.00
100-155-622000 Operating Supplies 1,070.82
100-155-624001 Advertising - Legal 2,287.38
100-155-700010 Legal Services - General Counsel 10,392.50 100-195-610000 Memberships & Subscriptions 50.00
100-000-223000 Plan Application Deposit 5,310.00
100-000-227001 Security Deposit - Waste 520.00
100-000-228001 Swimming Pool Construction 500.00
100-000-442000 Building Related Permits 689.85
100-000-451100 Recreation Fees - Reservations 140.00
100-000-790600 Transfers Out to Capital 1,940.00
100-000-221003 Moulton Fees 213.07
100-000-221004 CARITS Road Fees 1,415.69
100-000-221006 SJHTC B Fees 20.67
100-000-221011 Building Standards Fee 454.00
100-000-221012 SB1186 ADA CASp Fees 92.00
100-000-222000 Refundable Deposits 400.00
312 - CASp Fee Fund (9.20)
600 - Capital Improvement Projects Fund -
Grand Total: 705,743.95
Account Summary
Account Number Account Name Payment Amount
100-000-140000 Prepaid Items 39,999.46
100-000-220444 Encroachment / Grading 1,268.20
100-000-221001 SMIP - Residential 85.00
Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Report Summary
Fund Summary
Fund Payment Amount
100 - General Fund 620,017.67
212 - Measure M2 Fund 50,428.40
221 - Senior Mobility Program Fund 4,083.00
301 - CARITS Road Fee Program Fund 26,240.93
311 - Quimby Act Park In-Lieu Fee (VALH) Fund 4,983.15
5/29/2026 9:25:08 PM Page 11 of 11
600-251-950168 Traffic Signal Improvements 26,240.93
600-251-950170 Access Ramps 1,940.00
600-252-950241 General Park Renovations 4,983.15
Grand Total: 705,743.95
Project Account Summary
Project Account Key Payment Amount
**None** 705,743.95
Grand Total: 705,743.95
301-000-790600 Transfers Out to Capital 26,240.93
311-000-790600 Transfers Out to Capital 4,983.15
312-000-442000 Building Related Permits (9.20)
600-000-490100 Transfers In from General Fund (1,940.00) 600-000-490301 Transfers In from CARITS Road (26,240.93) 600-000-490311 Transfers In from Quimby Act (4,983.15)
100-420-720823 Parking Citation Processing 2,448.00
100-420-720835 Fingerprint Identification Services 908.00 100-420-720850 Private Security Patrol 7,356.94
212-355-720400 Street Maintenance 34,508.79
212-355-720410 Street Sweeping 15,919.61
221-310-720000 Contract Services 4,083.00
100-420-610000 Memberships & Subscriptions 16.15
100-420-622000 Operating Supplies 387.15
100-420-646100 Vehicles - Fuel & Maintenance 1,479.40
100-420-695000 Community Assistance & Public 326.76
100-420-720401 Animal Care & Shelter Services 87,426.00 100-420-720822 Crossing Guard Services 20,249.60
100-355-720702 Tree Maintenance 73,130.85
100-356-630000 MOE - Communications 31.91
100-356-631400 MOE - Electric (Streetlights & 39,027.24 100-356-631900 MOE - Electric (On-Bill Financing) 4,880.99 100-356-700101 MOE - Traffic Engineer Services 6,107.75 100-356-720420 MOE - Traffic Signal Maintenance 21,653.20 100-355-700250 On-Call Services 10,301.40
100-355-700255 Improvement Inspections 19,530.00
100-355-720401 Other Public Works Maintenance 3,807.90
100-355-720500 Graffiti Removal 12,533.40
100-355-720700 Landscape Maintenance 16,096.70
100-355-720701 Parks Maintenance & Repairs 7,988.95
100-355-630000 Communications 513.59
100-355-631000 Utilities - Electric 10,876.50
100-355-635000 Utilities - Water 33,189.90
100-355-645500 Facility Maintenance & Repairs 1,850.90
100-355-646100 Vehicles - Fuel & Maintenance 345.28
100-355-700000 Professional Services 3,125.00
100-310-695512 Movies in the Park 0.98
100-310-721505 Contract Services - Janitorial & 3,450.00 100-310-910000 Furniture & Equipment 860.92
100-355-610000 Memberships & Subscriptions 20.00
100-355-611000 Training, Conferences, & 30.00
100-355-622000 Operating Supplies 1,793.09
Payables Detail Report Payment Dates: 05/15/2026 - 05/29/2026 Account Summary
Account Number Account Name Payment Amount
100-310-695508 July Fourth Celebration 646.35
100-310-695511 Rooted Volunteer Campaign 379.03
Item No. 4.4
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 9, 2026
To: Mayor and Council Members
From: Karen Hamman, City Clerk
Issue: Approval of Resolutions Related to the November 3, 2026, General Municipal Election
Recommendation: That the City Council 1) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Calling for the Holding of a General Municipal Election to be Held on Tuesday, November 3, 2026, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California Relating to General Law Cities”; 2) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Requesting The Board of Supervisors of the County of Orange to Consolidate a General Municipal Election to be Held on November 3, 2026, with the Statewide General Election to be Held on the Same Date Pursuant to Section 10403 of the Elections Code"; and 3) Adopt a Resolution entitled: "A Resolution of the City Council of the City of Laguna Hills, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates’ Statements Submitted to the Voters at an Election to be Held on Tuesday, November 3, 2026."
Background:
Pursuant to Laguna Hills Municipal Code Section 1-24.010, the City's General Municipal Elections are held in November of even-numbered years, concurrent with the Statewide General Elections. The next General Municipal Election in the City of Laguna Hills will be held on November 3, 2026. Three City Council seats will be available at that time, serving a full term of four years. This will be the first by-district election in Laguna Hills with elections in Council Districts 1, 2, and 4. There is one eligible incumbent for Council District 2.
In order to move forward with the election, the City Council must adopt the proposed
Item No. 4.4
Resolutions calling for the election and requesting consolidation through the Registrar Item No. 4.4 of Voters of the County of Orange. The approved Resolutions must be filed with both the Orange County Board of Supervisors and the Registrar of Voters.
The nomination period for the three City Council seats is July 13, 2026, to August 7, 2026. Pursuant to Section 10225 of the Elections Code, if an eligible incumbent for the office of City Council Member does not file his or her declaration of candidacy by August 7, 2026, there is a five-day extension allowed for any person other than the incumbent to file a declaration of candidacy for such office. If the nomination period for the office of Council Member is extended, the filing period will end August 12, 2026.
Resolution No. 94-07-12-1 provides for a special runoff election for elective offices in the event of a tie vote. That Resolution is in effect until repealed by the City Council.
With three full term seats open for this election, if there is a tie vote for the second full term seat, a special runoff election will be held.
The City Council must also adopt the proposed Resolution pertaining to regulations for Candidate Statements. Since its incorporation the City of Laguna Hills has, as a matter of course for each election, adopted a Resolution limiting Candidate Statements to a maximum of 200 words. It should be noted that the California Election Code Section 13307 does allow the City Council to increase the limitations on words for the Candidate Statements from 200 to 400. Historically, the City Council has not authorized the word increase in order to keep the cost down for the candidates. The Candidates' Statements are included in the Sample Ballot prepared and distributed by the Orange County Registrar of Voters. It is optional for each candidate to submit a Candidate's Statement; however, it is recommended that any candidate who chooses to submit a Candidate Statement pay for the costs of translating, printing, and mailing of the statement. Upon submission of nomination papers, candidates would be required to submit a deposit to the City for this purpose. The cost of the Candidate Statement, by district, are as follows:
District 1: $529.87
District 2: $488.51
District 4: $489.03
Staff recommends that the City Council adopt the three attached Resolutions pertaining to the upcoming General Municipal Election to be held on November 3, 2026.
Fiscal Impact:
Item No. 4.4
The total cost to the City of Laguna Hills for the 2024 General Municipal Election was $43,053.87. The City has budgeted $45,000 for the by-district 2026 General Municipal Election.
Attachments:
1. Resolution No 2026-06-09-X - Calling Election
2. Resolution No 2026-06-09-X - Consolidating Election
3. Resolution No 2026-06-09-X Candidate Statement Regulations
RESOLUTION NO. 2026-06-09-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, CALLING FOR THE
HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 3, 2026, FOR THE
ELECTION OF CERTAIN OFFICERS AS REQUIRED BY
THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES
WHEREAS, under the provisions of the laws relating to general law cities in the State of California, a General Municipal Election shall be held on Tuesday, November 3, 2026, for the election of Municipal Officers;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Laguna Hills, California, on Tuesday, November 3, 2026, a General Municipal Election for the purpose of electing three (3) Members of the City Council for the full term of four (4) years, one (1) of whom shall be from District 1, one (1) of whom shall be from District 2, and one (1) of whom shall be from District 4.
SECTION 2. That the ballots to be used at the election shall be in form and content as required by law.
SECTION 3. That the City Clerk is authorized, instructed, and directed to coordinate with the Orange County Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment, and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
SECTION 4. That the polls (vote centers) for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls (vote centers) shall be closed, pursuant to Election Code Section 10242, except as provided in Sections 14212, 14401 of the Elections Code of the State of California.
SECTION 5. That in all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 6. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed, and directed to give further or additional notice of the election, in time, form, and manner as required by law.
Resolution No. 2026-06-09-X
SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.
PASSED, APPROVED, AND ADOPTED this 9th day of June 2026. ________________________________
Don Caskey, Mayor
ATTEST:
________________________________
Karen Hamman, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Karen Hamman, Interim City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2026-06-09-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 9th day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
________________________________
Karen Hamman, Interim City Clerk
RESOLUTION NO. 2026-06-09-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF
ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON NOVEMBER 3, 2026, WITH
THE STATEWIDE GENERAL ELECTION TO BE HELD ON
THE SAME DATE PURSUANT TO SECTION 10403 OF
THE ELECTIONS CODE
WHEREAS, the City Council of the City of Laguna Hills called a General Municipal Election to be held on November 3, 2026, for the purpose of the election of three Members of the City Council for the full year term of four years; and WHEREAS, it is desirable that the General Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the City the precincts, polling places (vote centers), and election officers of the two elections be the same, and that the Orange County Registrar of Voters canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of Section 10403 of the Elections Code, the Board of Supervisors of the County of Orange is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General Election on Tuesday, November 3, 2026, for the purpose of three (3) Members of the City Council for the full term of four (4) years, one (1) of whom shall be from District 1, one (1) of whom shall be from District 2, and one (1) of whom shall be from District 4.
SECTION 2. That the Orange County Registrar of Voters is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
The election will be held and conducted in accordance with the provisions of law regulating the statewide election.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the Orange County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.
SECTION 4. That the City of Laguna Hills recognizes that additional costs will be incurred by the County of Orange by reason of this consolidation and agrees to reimburse the County for any costs.
Resolution No. 2026-06-09-X
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this Resolution with the Board of Supervisors and the Orange County Registrar of Voters.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED this 9th day of June 2026. ________________________________
Don Caskey, Mayor
ATTEST:
________________________________
Karen Hamman, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Karen Hamman, Interim City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2026-06-09-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 9th day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
________________________________
Karen Hamman, Interim City Clerk
RESOLUTION NO. 2026-06-09-X
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAGUNA HILLS, CALIFORNIA, ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING
TO CANDIDATES’ STATEMENTS SUBMITTED TO THE
VOTERS AT AN ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 3, 2026
WHEREAS, Section 13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate’s statement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAGUNA
HILLS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. GENERAL PROVISIONS. That pursuant to Section 13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Laguna Hills on November 3, 2026, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations.
In addition to these restrictions, pursuant to Section 13308, any candidate statement shall be limited to a recitation of the candidate’s own personal background and qualifications, and shall not in any way make reference to other candidates for that office or to another candidate’s qualifications, character, or activities. The statement shall be filed in typewritten form in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.
SECTION 2. FOREIGN LANGUAGE POLICY.
A. Pursuant to the Federal Voting Rights Act, candidates’ statements will be translated into all languages required by the County of Orange. The County is required to translate candidates’ statements into the following languages: Spanish, Chinese, Korean, and Farsi.
B. The County will mail separate voter information guides and candidates’ statements in Spanish, Chinese, Korean, and Farsi to only those voters who are on the County voter file as having requested a voter information
Resolution No. 2026-06-09-X
guide in a particular language. The County will make the voter information guides and candidates’ statements in the required languages available at all polling places/vote centers, on the County’s website, and in the Election Official’s office.
SECTION 3. PAYMENT.
A. Translations.
1. The candidate shall be required to pay for the cost of translating the candidate’s statement into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and/or State law.
2. The candidate shall be required to pay for the cost of translating the candidate’s statement into any foreign language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and/or State law, but is requested as an option by the candidate.
B. Printing.
1. The candidate shall be required to pay for the cost of printing the candidate’s statement in English in the main voter pamphlet.
2. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.
3. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.
4. The candidate shall be required to pay for the cost of printing the candidate’s statement in a foreign language required by (A) of Section 2 above, in the facsimile voter pamphlet.
The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the City Clerk is not bound by the estimate and may, on a pro rata basis, bill the candidate for additional actual expense or refund
Resolution No. 2026-06-09-X
any excess paid depending on the final actual cost. In the event of underpayment, the City Clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the City Clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election or as soon as the final amount is known from the Orange County Registrar of Voters.
SECTION 4. MISCELLANEOUS
A. All translations shall be provided by professionally certified translators pursuant to Elections Code §13307(b).
B. The City Clerk shall allow capitalization and indentations to the same extent and manner as allowed in previous City elections.
C. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.
SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the voter information guide.
SECTION 6. The City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.
SECTION 7. All previous Resolutions establishing City Council policy on payment for candidate’s statements are repealed.
SECTION 8. This Resolution shall apply only to the election to be held on November 3, 2026, and shall then be repealed.
SECTION 9. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED, AND ADOPTED this 9th day of June 2026. ________________________________
Don Caskey, Mayor
Resolution No. 2026-06-09-X
ATTEST:
________________________________
Karen Hamman, Interim City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LAGUNA HILLS )
I, Karen Hamman, Interim City Clerk of the City of Laguna Hills, California, DO HEREBY CERTIFY that the foregoing is a true and correct copy of Resolution No. 2026-06-09-X adopted by the City Council of the City of Laguna Hills, California, at a Regular Meeting thereof held on the 9th day of June 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
(SEAL)
________________________________
Karen Hamman, Interim City Clerk
Item No. 4.5
City of Laguna Hills
City Council / Planning Agency
Staff Report
Date: June 9, 2026
To: Mayor and Council Members
From: Joe Ames, Assistant City Manager
Issue: Amendment No. 1 to Maintenance Services Agreement with SCA of CA, LLC for Citywide Street Sweeping and Roadway Cleaning
Recommendation: That the City Council: 1. Approve Amendment No. 1 to the Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement with SCA of CA, LLC; 2. Authorize the City Attorney to make minor edits as may be necessary to execute the Amendment; and 3. Authorize the City Manager to sign Amendment No. 1 to the Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement.
Background:
On June 22, 2021, City Council approved a Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement with Jonset Corporation dba Sunset Property Services Sweeping Corporation of America, LLC for a five-year term starting July 1, 2021, and ending on June 30, 2026. Subsequently, on March 28, 2023, City Council approved an Assignment and Assumption Agreement authorizing the Sweeping Corporation of America to assume the Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement on the same terms and conditions.
The Agreement allows for one (1) three-year extension on the same terms and conditions as the original Agreement. Sweeping Corporation of America has provided excellent service to the City over the past five years. Consequently, City staff recommends City Council approve proposed Amendment No. 1 to the current Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement with SCA of CA, LLC (Sweeping Corporation of America of California, LLC).
Item No. 4.5
In making this recommendation, City staff also evaluated whether soliciting competitive bids would be more advantageous. Historically, during periods of elevated inflation for goods and services, extending existing service agreements based on consumer price index adjustments has proven more cost-effective than rebidding services. The existing Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement allows the City to unilaterally exercise an extension at rates tied to the current consumer price index. Additionally, a neighboring city went out to bid for street sweeping services, and experienced a significant percentage increase in costs.
Accordingly, the requested 3.9% increase by Sweeping Corporation of America as part of Amendment No. 1 is anticipated to result in more favorable pricing than pursuing a new competitive bid process.
Fiscal Impact:
No new fiscal impact. These services are already budgeted for in the City's biennial budget.
Attachments:
1. Amendment No. 1 to Street Sweeping Agreement
2. 2023 Assignment and Assumption Agreement
3. 2021 Street Sweeping Agreement
1 AMENDMENT NO. 1
TO STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
AGREEMENT
SCA of CA, LLC.
THIS FIRST AMENDMENT to the Street Sweeping and Roadway Cleaning Maintenance Services Agreement (the "Amendment" or “Amendment No. 1”) is made and entered into to be effective this 1st day of July 2026, by and between the CITY OF LAGUNA HILLS, a municipal corporation organized and existing under the laws of the State of California, (hereinafter referred to as "City") and SCA of CA, LLC, a limited liability company (hereinafter referred to as “Contractor"). City and Contractor are sometimes hereinafter individually referred to as "Party" and are hereinafter collectively referred to as "Parties".
RECITALS
A. City and Jonset Corporation dba Sunset Property Services previously entered into that certain Street Sweeping and Roadway Cleaning Street Maintenance Services Agreement which was made and entered into on July 1, 2021 (the “Agreement”). Sections 1.8 (Additional Services), 2.4 (Changes in Scope), 3.3 (Term), and 10.2 (Entire Agreement) of the Agreement provide that the Agreement may be amended to provide for additional services, the term extended, and to include additional fees for services requested in writing at any time by mutual consent of the Parties. More specifically, Section 3.3 of the Agreement provides that at the conclusion of the initial five (5) year term (“Initial Term”), at its sole option and discretion, the City may renew and extend the term of this Agreement for no more than one (1) additional period of three (3) years, ending on June 30, 2029, under the same terms and conditions (“Renewal Option”).
B. Pursuant to that certain Assignment and Assumption Agreement dated February 28, 2023, Jonset Corporation dba Sunset Property Services as Assignor, assigned all of its rights, title, interests, liabilities, burdens, and obligations under the Agreement to Contractor, as assignee, which assumed all such rights, title, interests, burdens and obligations and is bound by the terms and conditions of the Street Sweeping and Roadway Cleaning Maintenance Services Agreement.
C. That certain Assignment and Assumption Agreement dated February 28, 2023 inadvertently identified assignee as Sweeping Corporation of California, LLC, which was a scrivener’s error and the Parties hereto confirm and agree that the intended assignee is “SCA of CA, LLC”.
D. Section 2.3 (Optional CPI Adjustment of Compensation/Fees/Billing Rate Schedule) provides that after the first two (2) years of the Agreement, rates may be adjusted by the Consumer Price Index (“CPI”), subject to a maximum cap of five percent (5%) per adjustment.
2 E. City has been satisfied with Contractor’s services provided under this Agreement and desires to renew the Agreement pursuant to Section 3.3 (Term), which provides for one additional three (3) year term beyond the initial expiration date of June 30, 2026.
F. Contractor submitted a proposal dated May 18, 2026 to extend the Agreement and requested a 3.9% CPI adjustment to the service rates pursuant to Section 2.3 of the Original Agreement, a copy of which proposal is attached hereto as Exhibit A, and incorporated herein by this reference.
G. Parties now mutually desire to enter into this Amendment No. 1 for the purpose of extending the term of the Agreement for three (3) additional years in order to provide for continued uninterrupted roadway and street maintenance services at the rates established in Exhibit A, and under the same terms and conditions as established and set forth in the Agreement, as well as to increase the Annual Maximum Contract Amount set forth in Section 2.1 of the Agreement by $75,000 from $200,000 to $275,000.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein, the Parties agree as follows:
AGREEMENT
1. Amendment to Section 3.3, entitled “Term,” of the Agreement. Section 3.3 of the Agreement is hereby amended as follows:
The Parties understand and mutually agree that the term of the Agreement is hereby extended for one additional three (3) year term, commencing on July 1, 2026, and ending on June 30, 2029, under the same terms and conditions as set forth in the Agreement (“Renewal Option”).
2. Rate adjustment. Pursuant to Section 2.3 of the Agreement which authorizes CPI based rate adjustments after the first two (2) years of the Agreement, subject to a maximum cap of five percent (5%), the Parties hereby approve a three-point nine percent (3.9%) CPI adjustment to the services rates effective July 1, 2026. The adjusted rates applicable during the Extended Term are set forth in Exhibit A attached hereto and incorporated herein by this reference. Exhibit A superseded and replaces the fee schedule, rates, and unit prices contained in the Original Proposal/Scope of Work previously attached as Exhibit A to the Original Agreement.
3. Annual Maximum Contract Amount. Pursuant Section 2.1 of the Original Agreement, the Parties hereby agree to increase the Annual Maximum Contract Amount to Two Hundred Seventy Five Thousand Dollars ($275,000) (hereinafter referred to as the " Annual Maximum Contract Amount"). Compensation shall be payable according to the fees and at the rates, charges and unit prices set forth in Exhibit A, attached hereto and incorporated herein.
3 3. Assignee. The Parties hereby acknowledge and correct the name of the assignee in the Assignment and Assumption Agreement dated February 28, 2023 from Sweeping Corporation of California, LLC to SCA of CA, LLC.
4. Full Force and Effect. This Amendment No. 1 is supplemental to the Agreement and is by reference made part of said Agreement. All of the terms, conditions, and provisions, thereof, unless specifically modified herein, shall continue in full force and effect. In the event of any conflict or inconsistency between the provisions of this Amendment and any provisions of the Agreement, the provisions of this Amendment No. 1 shall in all respects govern and control.
4. Recitals. The above-referenced Recitals are hereby incorporated into this Amendment No. 1 as though fully set forth herein and made part of the Agreement and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
5. Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Amendment is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Amendment on behalf of the Party for which he/she is signing, (iii) by so executing this Amendment, the Party for which he/she is signing is formally bound to the provisions of this Amendment, and (iv) the entering into this Amendment does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]
4 IN WITNESS WHEREOF, the Parties have executed and entered into this Amendment to the Agreement as of the date first written above.
"CITY"
CITY OF LAGUNA HILLS, a California municipal
corporation
By: ______________________________________
DON CASKEY,
Mayor
ATTEST:
By:________________________________
KAREN HAMMAN,
Interim City Clerk
APPROVED AS TO FORM:
By:________________________________
VANESSA LASSOOY,
Assistant City Attorney
"CONTRACTOR"
SCA of CA, LLC
By:
BRAD BECKER,
Regional Vice President
By:
PATRICK BOBO,
Chief Legal Officer
5 Exhibit A
May 18, 2026
City of Laguna Hills
On behalf of Sweeping Corporation of California, LLC, we appreciate the opportunity to continue providing street sweeping and roadway cleaning maintenance services to the City of Laguna Hills under the Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement extension and amendment.
Pursuant to Section 2.3 of the Agreement, we respectfully request approval of a three point nine percent (3.9%) CPI adjustment to the current service rates effective July 1, 2026. This adjustment reflects continued increases in labor, fuel, equipment maintenance, insurance, and operational costs necessary to maintain the current level of service provided to the City.
The proposed adjusted rates are as follows:
• Residential Street Sweeping: $25.24 to $26.22 per curb mile • Arterial Street Sweeping: $25.17 to $26.15 per curb mile • Bike Trails: $246.66 to $256.28
• Sidewalks/Stairway Cleaning: $410.60 to $426.61
• Community Center Lot: $146.07 to $151.77
• Cabot Lot: $110.71 to $115.03
• Quarterly Sweep: $269.42 to $279.93
• Bus Bench Cleaning: $95.00 to $98.71
We appreciate the City’s continued partnership and consideration of this request. Please let us know if any additional information or supporting documentation is needed.
Sincerely,
Terry Roberts
District Account Manager
Sweeping Corporation of America
Sunsef Propefi Services
BIDDER'S NAME Sunset Prspertv Services
CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
BASE BID
rorAL BASE BID lN FIGURES: $202.286.22
TOTAL BASE BtD tN WORDS: Two hundred and two thousand two hundred eighty-sixDOLLARS AND twenty-two CENTS
Quantities shown above are estimated. Actual Quantities shall be verified by the City inspector and may be greater or less than the quantities indicated here. The determination of the lowest price bid shall be on the basis of comparison of the Total Base Bid value.
ADDITIONAL SERVICES BID AS NEEDED
ITEM
NO ITEM UNIT UNIT PRICE
I Hourly Rate for Special Street
Sweeoinq
Hourly $155.00
9 Hourly Rate for Emergency Street
Sweepino
Hourly $180.00
10 Bus Stop Cleaning (Select locations
on a quarterlv basis or as directed)
Each $ 95.00
Continued Next Page
ITEM
NO. ITEM UNIT QTY UNIT
PRICE
AMOUNT
I Arterial Highway and Collector Street
Weeklv Street Sweeping per Year
Curb mile 4524
(87x521 25.17 $ 1't3,869.08
2 Residential Street Twice Monthly Street
Sweeping per Year
Curb mile 3024
fl26x241 25.24 $ 76,325.76
3 Monthly Bike Trail Street Sweeping per
Year
Monthly 12
246.66 $ 2,959.92
4 Monthly Sidewalk, Stairway, Fire Gate
Cleaning per Year
Monthly 12
410.60 $ 4,927.20
5 Monthly Community Center Parking Lot
Street Sweepinq per Year (3 lots)
Monthly 12
146.O7 $ 1,752.84
6 Monthly Cabot Park Parking Lot Street
Seepinq per Year (1 lo0
Monthly 12
110.71 $ 1,328.52
7 Quarterly two-way left turn
Sweeping
Street Quarterly 4
269.42 $ 1,122.94
140415'7 I
P-7
FY 2025-2026 RATES: FOR REFERENCE ONLY
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING
MAINTENAI\CE SERVICES AGREEMENT
(Jonset Corporation dba Sunset Property Services)
THIS CITYWIDE STREET SWEEPING AND ROADWAY CLEANING
MAINTENANCE SERVICES AGREEMENT (hereinafter "Agreement") is made and entered into, to be effective this l't day of July 2021, by and between the CITY OF LAGTINA HILLS, a municipal corporation organized and existing under the laws of the State of California (hereinafter referred to as "City"), and JONSET CORPORATION dba SUNSET PROPERTY SERVICES, a Califomia corporation (hereinafter referred to as "Contractor"). City and Contractor are sometimes hereinafter individually referred to as "Party'' and are hereinafter collectively referred to as the o'Parties."
RECITALS
A. City has determined that there is a need to retain the services of a qualified street sweeping company to perform regularly scheduled, on-call special, and emergency street sweeping, cleaning, and maintenance services for the proper cleanliness and maintenance of the City's street and roadway system, as well as to perform other related cleaning and maintenance services on an as-needed on-call basis, in a manner acceptable to City (the "Project").
B. Contractor has submitted to City a bid proposal, dated May 18, 2021, in response to City's Notice Inviting Bids and Specifications for Citywide Street Sweeping and Roadway Cleaning Maintenance Services, dated April 19, 202I, to provide citywide street sweeping, cleaning and maintenance services to City for the Project pursuant to the terms of this Agreement.
C. Contractor represents and maintains that it is uniquely qualified by virtue of its experience, training, education, reputation, labor and equipment, and expertise to provide the requested maintenance services and has agreed to provide such maintenance services to City for the Project as provided herein. The City does not have the personnel, specialized equipment, or technical expertise able to perform the work and services contracted for herein. The City does not possess the knowledge, expertise, or skill to control and direct the work necessary for the Project and requires the use of an independent contractor to do so.
D. City desires to retain Contractor to provide such citywide street sweeping, cleaning, and maintenance services for the Project.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. MAINTENAI\CE SERVICES
1.1 Scope of Services and Standard of Performance. In compliance with all terms and conditions of this Agreement, Contractor promises and agrees to provide, furnish, and perform the citywide street sweeping, cleaning, and maintenance services for the Project as set forth in Contractor's Bid Proposal/Scope of Work, dated May 18, 2021, (as modified by Contractor's 1 I 585486. I
Supplemental Rate Sheet, dated June 9, 2021), and as set forth in City's Notice Inviting Bids and Specifications for Citywide Street Sweeping and Roadway Cleaning Maintenance Services, dated April 19, 202I, which are each attached hereto as Exhibit "A" and Exhibit "B." respectively, and are incorporated herein by reference (hereinafter referred to as the "Services" or "Work"). As a material inducement to the City entering into this Agreement, Contractor acknowledges and understands that the Services and Work contracted for under this Agreement require specialized skills, equipment, personnel, labor, and abilities and that, consistent with this understanding, Contractor's Services and Work shall be performed in a skillful and competent manner and shall be held to a standard of quality and workmanship prevalent in the industry for such service and work and with the standards recognized as being employed by contractors in the same discipline in the State of California. Contractor represents and warrants that it is skilled in the discipline necessary to perform the Services and Work and that it holds the necessary skills and abilities to satisfy the standard of work as set forth in this Agreement. Contractor represents and warrants that it and all of its employees and subcontractors providing services under this Agreement shall have sufficient skill and experience to perform the Services and Work assigned to them. All Services and Work shall be completed to the reasonable satisfaction of the City.
1.2 Contract Documents. The Agreement between the Parties shall consist of the following: (1) this Agreement; (2) the City's Notice lnviting Bids and Specifications for Citywide Street Sweeping and Roadway Cleaning Maintenance Services, dated April 19,2021; and, (3) the Contractor's signed, original Bid ProposaVscope of Work, dated May 18, 202I, including the Contractor's Schedule of Performance and Schedule of Compensation/Fees/Rates and Unit Prices, submitted to City in response to City's Notice Inviting Bids and Specifications for Cifwide Street Sweeping and Roadway Cleaning Maintenance Services for the Project, as modified by Contractor's Supplemental Rate Sheet, dated June 9, 2021 ("Contractor's Proposal"), which shall allbe referred to collectively hereinafter as the "Contract Documents." The Contractor's Proposal and the City's Notice Lrviting Bids, including the City's Street Sweeping Specifications, which are both attached hereto as Exhibit "A" and Exhibit "8." respectively, are hereby incorporated by reference and are made a part of this Agreement. All provisions of this Agreement, the Contractor's Proposal, and the City's Notice Inviting Bids, including the City's Street Sweeping Specifications, shall be binding on the Parties. Should any conflict or inconsistency exist in the Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1't) the terms and conditions of this Agreement; (2'd) the terms, conditions, requirements, and provisions of the City's Notice Inviting Bicls, including ihe City's Street Sweeping Specifications (ExhibiL-"8'); and (3'd) the provisions of the Contractor's Proposal (Exhibit "A").
1.3 Compliance with Law. Contractor shall comply at all times during the term of this Agreement with all applicable federal, state, and local laws, statutes, and ordinances and all lawful otders, rules, and regulations promulgated thereunder, including without limitation all applicable fair labor standards, CallOSHA, and South Coast Air Quality Management District ("SCAQMD") regulations and requirements, including SCAOMD Rule 1186. Contractor shall keep itself fully iniormed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of the Work and Services, including all CallOSHA and SCAQMD regulations and requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with performing the Work and Services' If Contractor performs any work or services in violation of such laws, rules, and regulations, 2 I 585486. l
Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules, or regulations.
1.4 Licenses" Permits" Fees. and Assessments. Prior to performing any Services or Work hereunder, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its trade and perform the Work and Services required by this Agreement. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approvalthat is legally required for Contractor to perform the Work and Services under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Work and Services required by this Agteement, and Contractor shall defend, indemniff, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to obtain such licenses, permits, and approvals of whatever nature that are legally required to perform the Work or Services.
1.5 Familiaritv with Work. By executing this Agreement, Contractor represents and warrants that it (a) has thoroughly investigated and considered the Scope of Work or Services to be performed, (b) has carefully considered how the Services should be performed and has carefully examined the location or locations at or with respect to where such Services or Work is to be performed, and (c) fully understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Contractor represents and maintains that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should the Contractor discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the City.
1.6 Care of Work. Contractor shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to the Work and the equipment, materials, papers, doiuments, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Work by the City, except such losses or damages as may be caused by City's own negligence.
1.7 Further Responsibilities of Parties. Both Parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both Parties agree to act in gooO fuittr to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the pulposes of this Agreement.
1.8 Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in Contractor's Proposal/Scope of Work (Exnrtl{j1f) or to make changes by altering, adding to, or deducting from such Work. No such extra work may be undertaken unless a written order is first J
I 585486.1
given by the City to the Contractor, incorporating therein any adjustment in (i) the Annual Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of the Contractor. It is expressly understood by Contractor that the provisions of this section shall not apply to the Work and Services specifically set forth in the Contractor's ProposaVscope of Work or reasonably contemplated therein, regardless of whether the time or materials required to complete any Work or Services identified in the Contractor's Proposal/Scope of Work exceeds any time or material amounts or estimates provided therein.
1.9 Prevailins Wases. The City has determined that the Work and Services under this Agreement requires work of labor categories which are subject to Prevailing Wage Laws identified in the State of California Labor Code. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.
1.10 Water Oualitv Manasement and Compliance.
L 10. 1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during performance of the Services or Work. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its bid or proposal accordingly, and assumes any and all risks and liabilities associated with and arising therefrom.
I.I0.2 Compliance with Water Ouality Laws" Ordinances" and Regulations.
Contractor shall keep itself and any subcontractors, staff, agents, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by, the performance of the Services or Work, including, without limitation, all applicable provisions of: the City's ordinances regulating discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. $ 1251 et seq.); the California Porter-Cologne Water Quality Control Act (Cal. Water Code $ 1300 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Contractor shall additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local or state agency having jurisdiction over the location where the Services or Work are to be performed, conducted, or provided, regarding discharges of storm water to separate storm drain systems or other watercourses, including applicable requirements in municipal storm water management programs.
1.10.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances, and regulations listed in subsection I.I0.2, Contractor shall comply with all applicable 4 I 585486.1
requirements of the Orange County Drainage Area Management Plan ("DAMP"), tht City of Laguna Hills Local Implementation Plan ("LIP"), and the applicable Water Quality Management Plan ("WQMP"). Such documents contain the Model Maintenance Procedures with Best Management Practices ("BMPs"). These Model Maintenance Procedures contain pollution prevention and source conhol techniques to minimize the impact of those activities upon dryweather urban runoff, storm water runoff, and receiving water quality. Contractor hereby acknowledges and agrees to be familiar with the DAMP, the LIP, and the WQMP, and agrees to comply with the requirements specified therein.
1 . 10.4 Standard of Care. Contractor represents and warrants that all employees and subcontractors performing any Services or Work hereunder shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations, and policies described in Sections 1.10.2 and 1.10.3 of this Agreement. Contractor further represents and warrants that it, its employees and subcontractors will receive appropriate training regarding the requirements of the laws, regulations, and policies described in subsections I.I0.2 and 1.10.3 of this Agreement as they may relate to the Services.
1.10.5 Liability for Water Oualitv Non-Compliance.
(A) Indemnitv: Failure to comply with laws, regulations, and ordinances listed in subsections LI0.2 and 1.10.3 of this Agreement is a violation of federal and state law.
Notwithstanding any other indemnity contained in this Agreement, Contractor agrees to indemniff and hold harmless the City, its elected and appointed officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its elected and appointed officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed in subsections | .I0.2 and 1 . 10.3 of this Agreement arising out of or in connection with the Services, except for liability resulting from the sole negligence, willful misconduct or active negligence of the City, its elected and appointed officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Contractor's failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity.
(C) Damaees: City may seek damages from Contractor for delay in completing the Services caused by Contractor's failure to comply with the laws, regulations, and policies described in subsections 1.10.2 and 1.10.3 of this Agreement, or any other relevant water qualrty law, regulation, or policy.
1.11 Unauthorized Aliens. Contractor hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. $$1101, el seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthoized aliens for the performance of any Work and/or Services under this Agreement, and should any liability or sanctions be imposed against City 5 I 585486. I
for such use of unauthorized aliens, Contractor hereby agrees to defend and indemnify City and reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgrnents, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.
l.l2 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement.
2. COMPENSATION
2.1 Maximum Contract Amount. For the Services and Work rendered pursuant to this Agreement, Contractor shall be compensated by City in accordance with the Schedule of Compensation/Fees/RatesAJnit Prices set forth in Contractor's Bid Proposal/Scope of Work (as modified by Contractor's Supplemental Rate Sheet, dated June 9, 202l,which is attached hereto as Exhibit "A" and incorporated herein by reference), but not exceeding the total annual maximum contract amount of Two Hundred Fifty Thousand Dollars ($250,000.00) (hereinafter referred to as the "Annual Maximum Contract Amount"), except as may be provided pursuant to Section 1.8 above and Section 2.4below. Compensation shall be payable according to the fees andatthe rates, charges and unit prices (as modified by Contractor's Supplemental Rate Sheet, dated June 9, 202I) set forth in Exhibit "A" attached hereto. The maximum amount of City's payment obligation rinder this Agreement is the amount specified in this section.
2.2. Method of Payment. Unless some other method of payment is specified in the Contractor's ProposaVScope of Work (Exhibit "A"), in any month in which Contractor wishes to receive payment, no later than the 10th working day of such month, Contractor shall submit to the City, in a form approved by the City's Finance Director, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the Work or Services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. City shall use reasonable efforts to make payments to Contractor within forfy-five (45) days after receipt of the invoice or a soon thereafter as is reasonablypractical.
2.3 CPI Adiustment of Compensation/Fees/Billine Rate Schedule. The fees, rates andlor unit prices set forth in Contractor's Bid ProposaVScope of Work shall remain fixed and unchanged for the first year of the term of this Agreement (i.e., from July 1, 202I through June 30, 2022). Thereafter, Contractor may submit a request to adjust its fees, rates and/or unit prices once per year during the remainder of the term of the Agreement as provided for herein. However, approval ofany request to adjust fees, rates and/or unit prices shall be made at the sole discretion of the City Manager, in writing, and is subject to the City's approved budget. Such fee, rate, and/or unit price adjustment(s), if any, shall not exceed the value of the change of the Consumer Price Index for the Los Angeles/Orange County area for the preceding one year as published for the month of April of any given year. In no event shall any adjustment of any fee, rate or unit price exceed five percent (5%) per year regardless of CPI or any other cost factors. 6 I 585486. I
2.4 Changes in Scope. ln the event any change or changes in the Scope of Work or Services is requested by the City, the Parties shall execute a written amendment to this Agreement, setting forth with particularity all terms of such amendment, including, but not limited to, any additional fees for services. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional work or services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor' s profession.
2.5 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the LagtnaHills City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMAIICE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the services to be performed by Contractor is an essential condition of this Agreement. Contractor shall prosecute regularly and diligently the Work of this Agreement according to the agreed upon Schedule of Performance set forth in Contractor's Proposal/Scope of Work (Exhibit "A").
3.2 Schedule of Performance. Contractor shall commence the Services pursuant to this Agteement upon receipt of a written notice to proceed and shall perform all Services or Work within the time period(s) established in the Schedule of Performance set forth in Contractor's Proposal (pxtrfuit__1f). When requested by Conhactor, extensions to the time period(s) specified in the Schedule of Performance may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant such an extension.
3.3 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and shall continue in full force and effect for a period of five (5) years, commencing on July l, 2021 and ending on June 30, 2026 (*Initial Term"). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term ("Renewal Option").
3.4 Force Maieure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, pandemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any govemmental agency, including the City, if Contractor, within ten (10) days of the colnmencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City 7 I 585486. l
Manager's determination shall be final and conclusive upon the Parties to this Agreement. ln no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.
4. COORDINATION OF WORK
4.1 Representative of Contractor. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act in its behalf with respect to the Services to be performed under this Agreement and to make all decisions in connection therewith: Christopher Valerian. President. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Work or Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
4.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Manager of City, and is subject to change by the City Manager. It shall be the Contractor's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the Cify required hereunder to carryz out the terms of this Agreement.
4.3 Prohibition Asainst Subcontractins or Assisnments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Contractor shall not contract with any other entity to perform the Services required without prior written consent of Crty. If Contractor is permitted to subcontract any part of this Agreement by Crty, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Work will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.
4.4 Indenendent Contractor.
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4.4.1. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. The personnel performing the Services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any of its officials, officers, employees, agents and volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
Contractor, its officers, employees, or agents shall not maintain a pefinanent office or fixed business location at City's offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor's officers, employees, representatives or agents, or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Services under this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers' compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.
4.4.2. Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
4.4.3. No City benefits shall be available to Contractor, its officers, employees, or agents in connection with the performance of any Work or Services under this Agreement. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Work or Services under this Agreement. City shall not be liable for compensation or indemnification to Contractor, its officers, employees, or agents, for injury or sickness arising out of performing any services hereunder. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 and Subsection 1.8 herein, of any nature relating to salary, taxes, or benefits of Contractor's officers, employees, representatives, subcontractors, or agents, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERSElieibilitvlndemnification.
4.5.I In the event that Contractor or any employee, agent, or subcontractor of Contractor providing any Work or Services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemniff, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors I
1 585486. I
providing any Work or Services under this Agreement shall not qualiff for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section. Contractor shall not commence any Work or Services under this Agreement unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor's existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
5.2 Tvpes of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in fuIl force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability lnsurance written on an occrurence basis with limits of at least two million dollars ($2,000,000.00) per occuffence, five million dollars ($5,000,000.00) in the general aggregate, and two million dollars ($2,000,000.00) for products and completed operations. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions limiting iorrerage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; or (3) contain any other exclusion contrary to the Agreement.
5.2.2 Automobile Liability Insurance. Contractor shall obtain andmaintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance written on a per occurrence basis with limits of at least two million dollars ($2,000,000'00) combined limit for each occurrence covering bodily injury and properly damage. The policy shall specifically include coverage for owned, non-owned, leased, and hired automobiles.
5.2.3 Workers' Compensation Insurance. Contractor shall obtain and maintain, in fu|| force and effect throughout the term of this Agreement, a policy of Workers' Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers' compensation insurer waiving all subrogation rights under its workers' compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers' compensation insurance policies. Contractor shall obtain and maintain, in fulI force and effect throughout the term of this Agreement, a policy of Employer's Liability Insurance written on a per occurrence basis with limits of at least one million dollars ($1,000,000.00) per accident for bodily injury or disease.
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5.3 Acceptabilitv of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of lnsurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI), by the latest edition of A.M. Best's Key Rating Guide, except that the City will accept workers' compensation insurance from the State Compensation Fund. In the event the City determines that the Work or Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Insurance Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
5.4.1 The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liability Insurance shall be endorsed to provide the following:
(A) Additional lnsured: The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
(B) Additional Insured Endorsements: Additional insured endorsements shall not (1) be restricted to "ongoing operations", (2) exclude o'contractual liability", (3) restrict coverage to 'osole" liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
(C) Notice: The policy or policies of insurance required by this section for Commercial General Liability and Automobile Liabitity Insurance shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) days prior written notice by First Class U.S. Mail, postage-prepaid, has been provided to the City. Norwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Consultant's failure to pay the insurance premium, the notice provided to City shall be by ten (10) days prior written notice.
5.4.2 For all policies of Commercial General Liability Insurance, Contractor shall provide endorsements for ongoing operations and completed operations to effectuate this requirement.
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance and shall protect the City, its officials, officers, I 585486. I
11
employees, agents and volunteers, in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
5.6 Primarv and Non-Contributing Insurance. All policies of Commercial General Liability Insurance and Automobile Liability Insurance shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
5.7 Waiver of Subrosation. All policies of Commercial General Liability and Automobile Liability Insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.8 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. Contractor shall promptly furnish, at City's request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City requires to verifu coverage.
5.9 Requirements Not Limitinq. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
5.10 Enforcement of Asreement (Non-Estonpel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any non-compliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.11 Insurance for Subconsultants. Contractor shall include all subconsultants or subcontractors engaged in any Work or Services for Contractor relating to this Agreement as additional named insureds under the Contractor's insurance policies, or Contractor shall be t2
I 585486. I
responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. A11 policies of Commercial General Liability Insurance provided by Contractor's subconsultants or subcontractors performing any Work or Services related io this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers, as additional insureds. Contractor shall not allow any subconsultant or subcontractor to commence any Work or Services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subconhactor has secured all insurance required under this section.
5.12 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Contractor pursuant to this Agreement:
5.12.1 Contractor shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
5.12.2 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
5.12.3 None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has fnst been submitted to the City and approved in writing.
5.12.4 Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor's obligation to ensure timely compliance with all insurance submittal requirements as provided herein'
5.L2.5 Contractor agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such cou"tuge is provided in conformity with the requirements of this section. Contractor agrees that upon requesl all agreements with subcontractors and others engaged in the Project will be submitted to the City for review.
5.12.6 Contractor agrees to provide immediate written notice to City of any claim, demand or loss against Contractor arising out of the Work or Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement. 13 I 585486. l
6. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor's sole cost and expense with legal counsel reasonably acceptable to City), indemnify, protect, and hold harmless City, its officials, officers, employees, agents and volunteers (collectively the "Indemnified Parties"), from and against any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, penalties, and expenses including legal costs and attorney fees (collectively "Claims"), including but not limited to Claims arising from injuries to or death of persons (Contractor's employees included), for damage to property, including property owned by City, or from any violation of any federal, state, or local law or ordinance, which Claims arise out of, pertain to, or are related to Contractor's performance under this Agreement. Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor's indemnification obligation or otherliabilityhereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless and indemniff the City, its elected and appointed officials, officets, employees, agents and volunteers, shall not applyto the extent that such Claims arise out of, pertain to, or are related to the sole negligence or willful misconduct of the City.
7. REPORTS AND RECORDS
7.1 Accounting Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement.
Contractor shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Renorts. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of the Work and Services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Work or Services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notiff the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subconsultants, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such t4
I 58s486. I
documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. Contractor shall ensure that all of its subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assigoment, Contractor shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Contractor in the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. A11 information gained by Contractor in the performance of this Agreement shall be considered confidential and shall not be released by Contractor without City's prior written authorization.
7.5 Audit and Inspection of Records. After receipt of reasonable notice and during the regular business hours of City, Contractor shall provide City, or other agents of City, such access to Contractor's books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Contractor's performance under this Agreement. Contractor shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personaljurisdiction ofsuch court in the event ofsuch action.
8.2 Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.
8.3 Termination. City may terminate this Agreement for any reason, with or without cause, upon giving Contractor thirty (30) days written notice. Upon such notice, City shall pay Contractor for Services performed through the date of termination. Upon receipt of such notice, Contractor shall immediately cease all work under this Agreement, unless the notice provides otherwise. Thereafter, Contractor shall have no further claims against the City under this Agreement. Upon termination of the Agreement pursuant to this section, Contractor shall submit to the City an invoice for work and services performed prior to the date of termination. 1 585486.1
8.4 Default of Contractor.
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8.4.1. Contractor's failure to comply with any provision of this Agreement shall constitute a default.
8.4.2. If the City Manager, or the City Manager's designee, determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notiff Contractor in writing of such default. Contractor shall have ten (10) days, or such longer period as City may designate,to cure the default by rendering satisfactory performance.
In the event Contractor fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Contractor shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City's right to terminate this Agreement without cause pursuant to Section 8.3.
8.4.3. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.4.2, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of set-off or partial payment of the amounts owed the City as previously stated. The withholding or failure to withhold payments to Contractor shall not limit Contractor's liability for completion of the Services as provided herein.
8.5 Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the fulIprovisions hereof.
8.6 Rishts and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.7 Legal Action. ln addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the pufposes of this Agreement' Attornevs' Fees. In the event any dispute between the Parties with respect to this t6
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8.8
Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be gtanted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys' fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liabilitv of Citv Officers and Emplovees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Conflict of Interest. No officer or employee of the City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his or her financial interest or the financial interest of any corporation, partnership, or association in which they are, directly or indirectly, interested in violation of any state statute or regulation. Contractor represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.
9.3 Covenant Aeainst Discrimination. Lr connection with its performance under this Agreement, Contractor represents and warrants that it will not discriminate against any employee or applicant for employment because of race, disability, medical condition, religion, color, sex, sexual orientation, age, marital status, ancestry, or national origin. Contractor shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, disability, medical condition, religion, color, sex, sexual orientation, age,marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.
10. MISCELLANEOUS PROVISIONS
10.1 Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by registered or certified mail, postage prepaid, retum receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice if delivered personally or by messenger or ovemight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Notices or other communications shall be addressed as follows:
City of Laguna Hills
Attention: City Manager
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To Citv:
l7
24035 El Toro Road
Lagana Hills, Califo rnia 92653
Telephone: (949)707-2600
To Contractor Jonset Corporation dba Sunset Property Services Attention: Christopher Valerian, President
1625 1 Construction Circle West
Orange, California 92606-4412
Telephone: (949) 551-5151
Facsimile: (949)551-4371
10.2 Entire Agreement. This Agreement constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.3 Severabilitv. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.
10.4 Successors in Interest. This Agreement shall be binding upon and inure to the benefit ofthe Parties' successors and assignees.
10.5 Third Party Beneficiarv. Nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a parly hereto.
10.6 Recitals. The above-referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.7. Corporate Authoritv. Each of the undersigned represents and warrants that (i) the Party for which helshe is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which helshe is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he/she is signing is bound.
10.8 Counternarts. This Agreement may be signed in counterparts, each of which shall constitute an original.
I 585486.1
18
10.9 Street Sweening Refuse Deposited at Local Transfer Station/ Rate Reduction.
The Parties understand and agree that the City Manager shall have the right, but not the obligation, to direct the Contractor to deposit all street sweeping refuse at a specific location at any time during the term of this Agreement. In the event that City is able to successfully negotiate with its solid waste franchise hauler to allow for the depositing of all street sweeping refuse at a local transfer station without charge pursuant to the City's solid waste franchise agreement, then Contractor agrees to immediately reduce its per curb mile rate in accordance with the Contractor's Supplemental Rate Sheet, dated June 9, 202I, which is attached hereto as Exhibit o'A" and is incorporated herein by reference.
ISIGNATURES ON NEXT PAGE]
1 585486.1
I9
IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
"CITY"
CITY OF LAGUNA HILLS
a California
Mayor
ATTEST:
qnLa 7-
MEUKA AU-YEIJ|DiJG, /T
Deputy City Manager/City Cle,rk
APPROVED AS TO FORM:
E
City Attorney (CONTRACTORO'
JONSET CORPORATION dba
SUNSET PROPERTY SERVICES, A
California
CHRISTOPHER VALERIAN,
President and Chief Executive Officer
NAUERT,
Secretary-Treasurer and Chief Financial
Officer
I 585486. I
20
55Art
CONTRACTOR'S PROPOSAL/ SCOPE OF WORK
DATED: MAY l8,2AZl
SCOPE OF SERVICES FOR PROJECT
INCLUDING,
SCHEDULE OF PERFORMAIICE
AiYD
SCHEDULE OF COMPENSATION/ FEES/ RATES/ UNIT PRICES
(As Moditied by Contractor's Supplemental Rate Sheet, Dated June 9r202lj 15854E6.1
2t
Sunsef P ro pe rty Services
Sunset Property Services
City of Laguna Hills
Notice Inviting Bids
STREET SWEEPING SERVICES 2021.
Respectfully submitted by
Jonset Corporation
dba Sunset Property Services
16251 Construction Circle Wcst
lrvine, CA 92606
(949) s51 51s1
AH owha rrnesia rr (o) S rr nsetP rope rl ySe rvit-tls.corrl Due Datc:
M ay 18th, 2f121
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Tnrnce 11 967
Poge 2 of 2$ Sunset P roperty Seryices
Tabfie of Gemtente
1. CITY OF LAGUNA HILLS
A. Coven Lerren
B. QununcATtoNS or CorrlpnruY
C. QuelrncATtoNs oF THE MexRe errlterur SrRrr..
D. Bner BroenRpnrEs............
2 3
5 8
E. Lerrens op RecouuENDATroN
10 12
14 15
16 17
18 19
G. FtnnrucrRl CoruorloN.........
H. ScHeouLE oF PeRronuRNcE ..,......,....
F. Conrparuv Expenleruce.
J. Aoorrtoual lruroRuRloru
K. Bro Pnopos+ PRces
3of
Selling lhe Staillafl
Since 1967
Qrange CounU
18251 C@structlon
Ctrcle West
hvine, CA 92606-4412
(s4s) 551-5151
(949) 551-4371 FN(
,-5
May 13,2021
Kenneth H. Rosenfield
Assistant City Manager/Director of Public Services
City of Laguna Hills
24035 El Toro Road
LaganaHills, CA 92653
Subject: Notice Inviting Bids -Citywide Street Sweeping and Roadway Cleaning Maintenance Seroices
Mr. Rosenfield:
We are pleased to provide the City of Laguna Hills with our proposal for street sweeping services. Sunset Property Serrrices is a local, family owned and operated MBE & DVBE business that has been proud to be a part of the Orange County community for over 43 years.
Sunset offers more than 54 years of experience and a substantial amount of comparable knowledge from our existing work on this contract and comparable municipality relationships. We are a proven provider of quality steet sweeping services to many surrounding Orange County municipalities. We uphold our pledge of excellence to our clients through constant communication and reporting to ensure that we can proactively handle a variety of needs in a timely, cost effective manner. These reports have been submitted to your city to help identifu landscaping sloping, safety and service issues'
Our veteran team is eager to renew our partnership with your staff. Sunset goes unparalleled, not only in the proximity of our fleet and personnel headquarters in the County of Orange, but also in the variety and extent of services we can effectively and efficiently mobilize berng so close to Laguna Hills. No other competitor can match us in the vast services that have been at your disposal. Our headquarters and fleet, with limited notice, can perform any service task to the highest quality with little to no limitation on fleet availability or distance/time constraints. This proximity also equates to a lower response cost for any emergency needs or services; this includes a quicker execution and greater public safety.
We are proud to offer the latest technology with our modern fleet. For this contract we would utilize our state-of-the-art TYMCO 600 regenerative air sweepers. As an added benefit, Sunset's sweepers are also equipped with broom assisi head (BAH) for added efficiency. This allows for a better cleaning and more thorough removal of heavy debris through our inveshnent in this option.
Our sweepers are AQMD approved as well as PM10 certified for the cleanest level of removing debris that also mitigates airborne particulates. Sunset was first
in the nation to introduce the TYMCO Alternative Fuel 600 sweepers, in 1993, ten years before it was mandated.
We are best qualified as Sunset provides the highest value and competitive pricing with the delivery of the higlrest quality service. Through our familiarity with this contract since 2008, we have proven our performance. Additionally, during the uncertainty and additional troubles in 2020 brought .on by COIVD-l9 we demonstrated we could continue to provide services safely and without alterations or delay. Though there were many challenges from this over the past yem, the city was not exposed to any of these difEculties in our contracted work and schedules.
Additionally, our call logs are minimal to non-existent in relation to resident complaints from our nearly 13 year tenure.
Most substantial has been our cost savings to your city. For the initial term of our contract, we will have provided over $40,000 savings in relation to the initial budget. In comparison to other bids pricing posted in2020, we will have provided the city with a savings between $53.364 and $171.642 annually. We are proud to have been able to be of service to the city budgets and the residents. During this time, we continued to make adjusfnents to the city's posted needs and material changes at no additional cost. All of this was accomplished during a global pandemic that had a large impact on PPEs and labor while absorbing large changes to minimum wage and the extreme impact that SB-1383 had on tipping costs that were never passed on to the city.
Sunset acknowledges there were no addenda released regarding this bid including no posted Q&A. Additionally, we are attesting our interest in the Project and will be able to provide the full Scope of Services provided. We are able to comply with the Sample Draft.
We would like to thank you for your consideration of our proposal and look forward to the opporfunity to continue working with your city.
Sincerely
of the
Sunset Property Services is a family owned and operated business that has been proud to be headquartered in Irvine since 1978. For over 54 years Sunset has gtown in California to become one of the premier providers for a1l service needs.
Proiect Onhoardins
Our expert operations team works to keep you actively informed of your sites status while functioning to provide innovative and precautionary measures to ensure the utmost level of safety, health and service. Our management team places an emphasis on being in the field, not just behind a desk. We save our clients' money by being the first line of communication for facility issues and are unequaled in our response time to any emergency or special needs.
Not only do we rely on the sharpened ears and eyes of our crews, but we have placed an emphasis on our reporting and the data we establish for every client. Our experienced team provides routine quality checks ofour services daily through reporting and through consistent site visits. Our continuous safety, training and certification meetings are also strictly adhered to, so that the locations of service are being maintained at the optimum feasible level of efficiency.
Due to our high standards, as well as the benefit of our headquarters being based less than thirteen miles away from the City of Laguna Hills, you. can expect that all concems can be addressed proactively and that they are being consistently monitored by our experienced and highly trained staff. In case of emergencies, our location allows quick and direct access to our expansive and diversified services.
We utilize elechonic work order reporting to document all aspects of a service from customer calls to special concerns. This detailed history keeps a progressive synopsis of our projects readily available to any persorurel involved from the top down. Our method of reporting provides an invaluable culmination of records on a per service level which can also be used to emphasize a larger picture of the areas of service. We are also able to provide complementary services instantaneously based on our wide range of services and centrally located fleet & crew.
Service Reouest
All service requests are channeled through ow 24/71365 office which is tracked on a proprietary system to ensure execution, efficiency and tracking. Additionally, a client log is simultaneously kept to keep record of hotspots and client needs. Due to our proximity and consummate knowledge, serviee requests are created as they come in through our Contracts Manager and can be scheduled in short notice (under I hour) if emergency services are needed.
In addition to our timely response, we have a wide range of in house services that can be readily used by the City.
Sunset provides a wide array of complementary services available with a locally centralized crew and complete scheduling flexibility. Our range is inclusive of but not limited to:
.I GRAFFITI REMOVAL
A SEALING
* AWNING CLEANING
{. HAULING N HYDROWASIVRECLAMATION .E PRESSUREWASHINCIRECLAMATION {. WINDOW WASHING * RD-2OOO OIL ABSORBENT
* CUSTODIAL/DAYPORTER
* PARKING LOT SWEEPING
A STREET SWEEPING
* SPECIALEVENTS * CONSTRUCTION SITE CLEAN-UP .' PARK BENCTVBUS BENCH CLEANING
Poge 6 of 25 Sunset Propefi Servlces
Equipment
W" *" proud to be able to provide the latest technology with our ever evolving and current fleet. For this contract we would utilize our state-of-the-art diverse fleet of TYMCO 210, TYMCO 435 and TYMCO 600 sweepers. This enables out team to handle all manner of roadways, narow streets and parking lots to maximize efficiency and minimize asphalt damage as well as safety concerns. Our sweepers are PMIO certified for the cleanest level of removing debris that also mitigates airbome particulates and has proven effective for the alleys in the past.
GPS Utilization
for orrer t:.years we have provided the benefit and accountability of GPS tracking on our entire fleet of vehicles io our clients. We recently invested in new equipment to give second by second reporting in real-time on our entire fleet. Sunset pairs physical quality checks with technological advances and in depth on demand reporting capabilities. Through our GPS we enable our customers to have access to real-time data and assurance of vehicle location. Our system also includes features that monitor everything from the speed to equipment activity. With this advanced supervising enabled through any intemet connection, we can assert that our vehicles maintain the appropriate speed for optimum cleaning and can provide hard reporting to substantiate our affirmation.
Through our GPS, site and city transitions are easily obtained and real-time monitoring can be a{firmed so that the learning curve of new work is nearly non-existent. The other features of the GPS system provide a quick analysis to pinpoint inefficiencies on new accounts so that through our transition we can propose more effective ways to serve our clients.
Real-time second by second quick mapping lets us see our fleet at a glance and dispatch according. We also know at all times where these vehicles are, what speed and direction they are traveling, the route they have taken and much more.
Historical routing of each vehicle and the location at a specific time can also be retrieved and used for analysis.
When Sunset promises a vehicle at a certain time and
location, we can guarantee our prompt response and
completion, even at obscure hours.
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Our GPS system allows business rules to be entered so that we can immediately receive notifications of violations even outside of normal business hours. These alerts can even be received by phone or tablet to maintain fulI around the clock accountability and makes our ability to react to situations instantaneous. Alerts can be defined on: vehicle idle time, hard braking, hard swerving, fuel & oil level, engine data, speeding against posted speed limit, maintenance and much more so that we can back our commitment to safety and performance with hard data.
Flexible reporting with a fulI suite of reports, ranging from very detailed to high level, are also processed quickly and automatically from the system.
Run reports by vehicle, fleet, driver or team. All are generated in an easy-toread format that can be printed, saved or set to send automatically to one or more recipients. Reporting is easy to use, but can be sef up intemally for our clients hassle free.
Work PIan
Sunset Property Services as a company has approximately 75-85 employees that work mostly full time with about l0 employees working part time. This combination allows us to easily cover absenteeism and needed vacation or time requested off for our employees. We have the ability to provide on-site leadership during both the day and night shifts. We have mobile supervisors that can respond to emergencies when necessary to support any special needs of the crews working at any of our locations. Our trained supervisors also provide quality control checks to ensure the highest level of service is provided to each and every client. Our Director of Operations and our Asst. Operations Manager interface directly with clients on a routine basis to obtain feedback on service while allowing the client direct contact with our management team.
Below are the guidelines and reporting highlights that have allowed us to be a seamless success when taking on large and expansive projects and have been utilized for your city:
Maximize our labor potential by assigning key roles based on experience and skills Maintain daily reporting to guarantee all services are met Utilize our Quality Control program to locate areas with special needs or areas of concern Provide site walks by veteran management for better control Conserve energy through management of procedures and key personnel Report and analyze all aspects of the work performed and actively come up with new ways to better our services
Constant communication with the client to follow up on needs and keep all needed personnel informed and minimizing leaming curve while continuing to gather and address feedback Utilize technology for identifying all aspects of the project implementations to manage and assign tasks accordingly to design an efficient infrastructure
of Staff
Oualitv Assursnce/OC Prosram
We offer a customized set of processes for each scope of work, implemented seamlessly and reported consistently for quality assurance. Effective communication and fleet/vehicle monitoring and scheduling via GPS is an essential part of our success and the pervasive tool throughout our service integration and continuation. Utilizing technology, we adhere to a strict and thorough integration plan that has enabled us to become adaptive and successful when transitioning projects. The following actions are observed for new accounts:
r Area/Site Analysis - identiff individual needs and highlight any potential areas that may require special attention
r Pre-Service Team Brief/Assignment - assess and communicate to teams directly assigned to the project any areas of special care and assign crew with strengths best suited for the needs of the project to guarantee accountability, stability and exceptional work r Establish History and Quality Control - meet regularly to go over performance, initial feedback as well as review current methods and execution to ensure that each project is receiving specialized attention and that all crew members are fully aware of changes or modifications as necessary
r Report - as the eyes and ears of our clients, report back any potential problems or suspicious/irregular activity and recommend additional services as necessary according to the needs of the property
o Familiarize and Nurture Growth - reliability is key but continuing to analyze and discover fresh approaches or needs is the cornerstone to progress Crews
Sunset takes pride in its accomplishments as a team and the dedication, as well as experience, of our crews. We value loyalty and consider all employees a parl of the Sunset family. Sunset strives to maintain exceptional quality in our work as well as in our relationships with our crews and staff, evidenced by the average lO-year tenure of our employees. This is a direct result of our commitment to supporting our crews, implementing exceptional project strategy and our ability to pair quality with loyalty. Their training and experience is an essential part of how Sunset seamlessly transitions new contracts.
Our crew cross training and focus has been a proven benefit during the difficulties of COVID-19 Emplovee Benefit Prosram
enoitrer pivotal point to the success of our business has been to create an incentive program for our crews. Part of quality assurance means proactively giving our crew the tools and encouragements to excel. Our program gives greater accountability to translate into a more effective workforce with gteater benefits and a happier working environment. This positively impacts employees' conduct and performance to give greater value, savings and quality for our clients.
Corrective Action Plan
trnset'i procedure for corrective action currently utilizes our electronic Q.A. reporting systern which is documented and communicated through our encompassing proprietary electronic Work Order
page g of 25 sunser property services
system. Sunset's supervisors and Q.A. personnel are trained to fill out an inspection report which is then delivered back to our main office and input electronically. If the reported results does not meet our high level of standards or there is a unique issue, a work order is opened and immediate action is taken. This simultaneously archives the report and creates an action plan accompanied with completion dates and a new inspection date. We are able to report and monitor the historical data in order to identify potential trends.
This process is multipurpose and carefully documents areas that need special care and are notes them for future reference. This can also integrate with our scheduling system to assert better controls and easily identifiable service history. Our experience in other accounts allows for a cross check between new locations and veteran locations that already have an accumulation of data so we can distinguish areas to closely monitor before we even commence services. We can provide polls to residents to actively search for their feedback to confirm we are providing services to the best of our abilities and with resident high approval. Correspondence logs are also maintained and communicated to staff to keep a transparent log of any calls from residents. Our internal systems ensure that we comply with the contract time frames on all levels.
Accountabilitv & Customer Service
At Sunset, we hold our work to the highest standards and we know that accountability is of the utmost importance. Our goal is to provide the highest quality service possible. ln order to maintain accountability and quality we have a dedicated contract manager as well as a ,client services representative, that handles any requests or concerns that our clients may have. Additionally, we have an operations team that meets daily, headed by our director of operations, to discuss any issues, new requirements or concerns to ensure that everything is running smoothly. Service and direct contact to our team is available 24 hows a day, 7 days a week.
Our proprietary work order system designed in house, creates electronic work orders to ensure that any special notes as well as basic information can be kept for reference. Client information is meticulously maintained to ensure that all documentation for the client is kept up to date and ready at any time for any potential needs or verification. Our accounting provides a customized and exhaustive breakdown of the city and the billing for each invoice cycle for fully disclosed communication and 100% accuracy. We want to ensure that accurate accounts are kept and recorded and that past information can be accessed at a moment's notice.
If special services or requests are made, outside of the scope of work, Sunset crews are prepared to handle any needs at any time. We believe we offer the best of both worlds being an involved small local business; providing big company solutions with distinct personal touches.
Sunset Propefi Services Poge 70 of 25
Brief
Proiect Manaeement
John D. Howhannesian, PresidentlCEO
John D. Howharuresian is the founding member of Sunset Property Services, a family-owned and operated business. Since 1.967, he has been developing and expanding the scope of Sunset's business and service expertise. Sunset's exceptional client relationships, widely diverse service skill set and innovative approaches can be attributed to his passion and high principle.
Mr. Howhannesian brings intimate knowledge of the industry and a proactive approach to solving challenges with ideas that continue to positively impact the property maintenance industry. He leads his company as a proponent in furthering enhancements in the safety of our environment. At a young age, he felt a strong sense of stewardship towards rnaintaining a clean environment and as an entrepreneurial pioneer he wanted to set the standard for taking all aspects of cleaning into account; streets, water sanitation and even air quality. Recognizing the value of sustainability, Mr. Howharrnesian was the first to introduce the concept of alternative fuel the industry in conjunction with TYMCO. This technology was implemented as a standard at Sunset well ahead of its time before it became a state mandate. He continues to be a proponent in furthering the enhancements of safety and sustainability through his 'green' philosophy which he has imparted onto his company.
With more than 50 years general management experience, he understands how each multifaceted layer of an operation firnctions on an innate level. He understands that, above building profit, being environmentally active and benefiting the community must be Sunset's primary goal. Mr.
Howhannesian has passionately built a responsive organization that consistently delivers results by aligning company initiatives with business goals pairing quality with outstanding service.
Andrea llowhannesian, Director of Operations
Andrea Howhannesian is directly responsible for the daily operations and function of Sunset's crews She emphasizes a passion for technology, innovative advancements & consistently advancing systems to provide new solutions. Her first education has been gained from her emersion in the family business which she has been proud to be a part of for over 1 1 years. She has had the to work in many different aspects of the company to gain an oncompassing knowledge of the business as a whole. She has worked closely with the municipalities serviced by Sunset to help in their advancement goals. Her involvement has allowed her to become preemptive with city needs and she has a passion for being fully immersed and understanding the distinctive mechanies of each. Her in-depth knowledge and the longevity of her experience enabies her to provide a top to bottom account of a project for seamless transitions and planning to help project needs, communicate effectively and meet deadlines.
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Rick DeAnda, Assistant Operations Manager
Rick DeAnda has been with Sunset for over 34 years, currently in his position as Assistant Operations Manager where, through his determination and tenacity beginning behind a sweeper helper, he eamed and has grown into the operations area of expertise. His experieuce plcvides a keen eye for detail and also allows for us to present solutions to our clients and make suggestions of property needs. Rick brings a gamut of experience and perspective to the table for this contract. Having such a diverse and experienced background, Rick provides efficient and veteran solutions to day-to-day issues including managrng personnel and coordinating resources for the benefit of Sunset clients.
Michael Araujo, Supervisor
Michael and Ivan would pair up to cover the supervisorial aspects of this contract. Michael has been directly involved with the scheduling and routing of this contract. Ivan has been well versed in all of our Class B services on a personal level, including being certified himself, Together they would oversee and input the daily reporting on equipment, service times and concerns to ensure accountability and vigilance. Additionally, Ivan would filIin during anyunanticipated call off.
Cynthia Rendon, Customer Service
Cynthia Rendon is the dayto-day liaison with our clients, while working closely with the Operations team in planning daily services and special client requests.
She assists in the creation of all property specifications by preparing detailed documentation and knowledge on sites and scheduling. She also oversees the input and completion of all work orders that are processed through our system.
Cynthia has brought a level of responsiveness and personal connection to our relations with the city.
Sunset Property Services Poge 72 of 25
J
L cPublicworks
tntegrlty, Accountabtltty, SerYlce, Trust
Shene L. Silsby, Diructor
(
/l r t
August zl,20Lg
To whom it may concern:
RE: Sunset Property Seruices
I am pleased to provide thls reference letter for Sunset Property Services.
The County of Orange approved contract MA-0E0-12011450 with Sunset Property Services for street sweeplng services commencing on May t,2Ot2 through April 3Q 2017. Sunset Property Services was tasked to perform street sweeping on multiple unincorporated islands throughout Orange County which included Anaheim, Santiago Canyon, Orange, Santa Ana, Tustin, Yorba Linda, Dana Point Hidden Ranch, Ladera Ranch, Las Flores, Wagon Wheel, and Rancho Mission Viejo. Duringthis time, we found Sunset Propefi Services staff to be very knowledgeable, professional and cooperative throughout the term of this contract. The Gounty of Orange has recently approVed a new contract, MA{8G17011!}45, with Sunset Property Services for street sweeping servlces commencing on May t,2OL7 through April 3O 2020, with the option to renew fortwo additionalyears.
The County has received excellent customer service and is extremely pleased with the business relatio-nship that has been established with Sunset Propefi Services.
We would recommend Sunset Property Servicesto you without hesitation.
Sincerely, %
Krls Rulz
SMIS, AnnualContracts
OC Public Works-Operations & Maintenance
7L4-955-0345- Direct
Krls.Ru [email protected]
300 N. Flower Ske€t, Santa Ana, CA 92703
P.O. Box4O48, SentaAna, C[gnoz4o4,B
ttrrww.ocpub llorvo
'ks.com
714.667.8800 | lnb@OGPVt/.ocgov.com
Poge 73 of 25 Sunset Propefi Services
Turner Gonstructlon Company
1900 South State Collcge, Suite 200
Anaheim, CA 92806
Phone: (714) 940-9@0
August 2l,20l8
To Whom itMay Concern:
I am writing this Ietter as a reference for Sunset Property Services.
Sunset is well-organized, detailed and executes well in the services they have provided for us on a numerous projects.
Their site management and execution on final cleaning services that have included janitorial, street sweeping window washing and pressure washing, have been detailed, well organized and have shown flexibility on the changes that are inherent to construction projects.
Throughout the projects completed, they established and maintained a consistent clear line of communication as well as a ohain of command for better efficiency. They were honest, adhered to schedules and changes in professional manner.
With any of your project or site cleaning services, we would highly recommend Sunset Property Services.
Sincerely,
Turner Construction Company
Brendan W. Murphy
Vice President and Operations Manager
BuiWng the Future
Recent Exoerience
Sunset ts pleaGd io provide street, lot and bike trail sweeping to many neighboring entities in and around Laguna Hills including Mission Viejo, Laguna Niguel and Laguna Woods. Most recently, the City of Fountain Valley and Newport Beach were successfully transitioned mid 2020 for city-wide street sweeping. Additionally, during our past term with Laguna Hills, we were awarded by SCMSDC through our longstanding relationship with Disneyland with a 2019 Supplier of the Year Award. We continue to show our city contracts and commercial partners our cofitmitment to excellence, safety and reliability.
References
All references listed above have been successfully transitioned and managed by the proposed team for the City of Laguna Hills.
Date
Value
Name & Address 9ontact Description
Current
+$400K
City of Mission Viejo
27204 E. La Paz Road
Mission Viejo, CA92692
Corey Gonyea
gsonvea(@ci tyofmissionvieio.ore
(949) 362-4341
City-wide street sweeping
services including parking
lots & bike hails.
Current
+$450K
County of Irvine
6427 OakCanyon
Irvine, CA926I8-5202
John Dupont
JD u pont@citvof irvine-orq
(e49) 724-7617
City-wide street sweeping
services including parking
lots & bike trails.
Current
+750K
City ofNewport Beach
100 Civic Center Drive
Newport Beach, CA92660
Tom Miller
lMi ller@newportbeachca. gov
(94e) 718-3481
City-wide street sweeping
services including parking
lots & bike trails.
Current
+$120K
County of Rancho Santa
Margarita
22112 El Paseo
Rancho Santa Margarita, CA
92688-2824
Brendan Dugan
[email protected]
(e4e) 63s-180s
City-wide street sweeping
services including parking
lots.
Current
+700K
Disneyland Resort
700 W Ball Rd
Anaheim, CA92802
Karla Kingma
Karla.Kin gma@d isnev. com
(714) 781.-77s2
Open parking lots
parking structures
largest in the world)
and
(6tn
Sunset Property Services is in good standing. There have been no concerns in regards to bankruptcy, past or present. This financial stability has been in place for over 54 years and has translated over to our relationship and stability throughout our current term.
If requested, Sunset Property Services is willing to provide the requested proof of financial condition outside of public record.
Financial Condition
Through our historical routing, current use of knowledgeable sweeper operators and our management team that has been with the company for an average of over 25 years, we are well versed with you city and the routes. We will be able to rollout the changes being proposed while upholding our indoctrinated routing.
Our current GPS mapping confirms start points and properly divides scheduled days, including those requiring multiple sweepers outside of the primary. This is only achieved efficiently due to our expansive understanding being that we are based in Orange County and we have a presence here with our other contracts and through our teams that live in Orange County. Below includes a sampling of our current mapping including points of interest:
Schedule of Performance
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Sunsef Property Services Poge 77 of 25
Isuzu NPR XC
Freiglrtliner M2
Freightliner M2
Freiglrtliner SNS
TYMCO 435
TYMCO 600
TYMCO 600
TYMCO 600
2020
2016
2016
2018
Poge 78 of 25 Sunsef P ropefty Services
In our tenureo experience and savings to the city, we have engrained knowledge that is unparalleled.
This includes loCations of hotspots throughout the city and routing that includes sensitive and posted meas not necessarily considered in this NIB.
Additionally, Sunset is willing to work with the city in conjunction with their waste franchise agreement to potentially cover trpping fees. If this is able to be achieved, the curb mile rate will be furttrer discounted to the city.
Additional Information
Sunset Property Services
BIDDER'S NAME: Sunset Property Services
CITY OF LAGUNA HILLS
BID PROPOSAL FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES TO CITY OF LAGUNA HILLS:
The undersigned CONTRACTOR hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated Project as set forth in the Notice lnviting Bids, Specifications, and Maintenance Seruices Agreement therefore, and to perform allwork in the manner and time prescribed therein.
CONTRACTOR declares that this Bid Proposal is based upon careful examination of the work site, Notice lnviting Bids, Specifications, and Sample Draft Citywide Street Sweeping and Roadway Cteaning Maintenance Services Agreement. lf this Bid Proposal is accepted for award, CONTRACTOR agrees to enter into the attached Draft Maintenance Services Agreement with City at the unit and/or lump sum prices set forth in the following Proposal Bid Sheets.
CONTRACTOR understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing proposal(s), and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. lt is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. ln the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.
CONTRACTOR agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workman's compensation or to undertake self-insurance in accordance with the provisions of that code, and that ihe CONTRACTOR will comply with such provisions of that code before commencing the performance of this Contract if awarded to it.
CONTRACTOR certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
CONTRACTOR declares that the only persons or parties interested in this proposal as principals are those named herein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
1404t57 1
P -2
Sunset Property Services
CONTRACTOR acknowledges that it is the City's intention to award a Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement for a period commencing on July 1, 2021.
CONTRACTOR acknowledges that the scope and units of work on the Proposal Bid Sheets are approximate descriptions and estimates of work to be performed on an annual basis during the term of this Project, that the work shall only be performed on an as-needed, on-call individual Task Order basis only and no quantity of work or payment to Contractor is guaranteed to be authorized or granted by the CitY.
CONTRACTOR'S NAME: SunsetProperf Services DATtr 5-/6' 2021 CONTRACTOR'S ADDRESS:
l6?51 Con nn ftir.nle W'asf
BY John D Howhannesian
(
)
BY Andrea hannesian PHON E (949 ) 551-5151
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
Continued next page
)
I
I
1404 157. I
P-3
ACKNOWLEDGMENT
State of Californi
County of
On before me, lc
(insert name and title officer)
personal d.^, ly appeared t(\
who proved to me on the basis of satisfactory to be the person(s) whose name(s ) Is/are
su bscribed to the within instrument and acknow ledged to me that he/she/they executed the same n his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certiff under PENALW OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is true and correct.
usA
WITNESS my hand and officialseal. coMM. #2194001 z
, Notary Public o
Oranoe
Calilornia
Signature (Seal)
A notary pu or other officer
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
of that document
Sunset Propefi Services
CONTRACTOR certifies that the following information is true and correct:
Contractor Name Jonset Corporation dba Sunset Property Services Business Address 16251 Construction Circle West- Irvine. CA 42606 FAX No. (24e) 55t-437r Telephone (949) 551-5151
E-Mail add ress : [email protected] State Contractor's License No. and Class N/A
Original Date lssued N/A ExPiration Date N/A
Years this Company has been in the Maintenance Business 54 Years The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
.Tohn D . President - Mission Vieio. CA92606 s5r-5r51
fuidrea Howhannesian. Secretary - Rancho,Santa Margarita. CA 92688 (949) 551-5151 The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:
None
All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
Sunset Services
BY John D Howhannesian
TITLE President
DATE Mav l4th.202l
Continued next page
1404157.1
P-4
Sunset P ro pe rty Se rvice s
BIDDER'S NAME : Sunset Propertv Services
REFERENCES
The following are the names, addresses, and phone numbers for three public agencies for which CONTRACTOR has :
1. Agency: Citv of Newport Beach
Address: 100 Civic Center Drive, Newport Beach. CA92660 Telephone (949) 718-3481
Primary Contact Person/Title: Tom Miller / Maintenance & Operations Supervisor Years of service with this Agency: l0 Type of Work:StreeUAllevs/Lot Sweeping Term of Ag reement: l0 Years Expiration Date Current
2. Agency: Citv of Trvine
Address: 6427 Oak Canyon, Irvine, CA 9261,8-5202
Telepho ne: (949\724-7617
Primary Contact Person/Title: John Dupont / Street Maintenance Superintendent Years of service with this Agency: 6 Type of Work: Street/Lot Sweenins Term of Agreement: 5 Years Expiration Date: Current
3. Agency: Citv of Rancho Santa Margarita
Address 22112 El Paseo, Rancho Santa Margarita CA 92688 Telephone 635-1 805
Primary Contact Personffitle: Brendan Dugan / Public Works Director/City Engineer Years of service with this Agency: 15
Term of Agreement: 8 Years
Continued next page
Type of Work: @anitorial
Expiration Date: Current
l4a4ts7 t
P-5
Poge 23 of 25 Sunsef Property Services
BIDDER'S NAME: Sunset Propertv Services
NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY CONTRACTOR AND
SUBMITTED WITH BID
STATE OF CALIFORNIA )
)SS
couNTY oF )
John Howhannesian being first duly sworn, deposes and says that he or she is President of the party making the
foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, Contractor association, organization, or corporation; that such bid is genuine and not collusive or sham; that the Contractor has not directly or indirectly induced or solicited any other Contractor to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Contractor or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Contractor or any other Contractor, or to fix any overhead, profit, or cost element of the bid price, or of that of any other, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Contractor has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agency thereof to effectuate a collusive or sham bid.
Sign
Name (print)
President
Title
5-/5*4
Date
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
Continued next page
t404151 t
P-6
ACKNOWLEDGMENT
State of Ca
County of
On before me, L:<" M &)" fbfututW"U;,
(insert name and titlb of the officerf
personally appeared
who proved to me on the basis of satisfactory to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowled ged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I oertiff under PENALW OF PERJURY underthe laws of the State of Califomia that the foregoing paragraph is true and conect.
WITNESS my hand and officialseal coMM, #2194001
=7
o
Public . Calilornia
County
Signature (Seal)
A notary or other officer com ng this
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
VA of that document.
Sunsef Propefi Services
BIDDER'S NAME Sunset Prspertv Services
CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
BASE BID
rorAL BASE BID lN FIGURES: $202.286.22
TOTAL BASE BtD tN WORDS: Two hundred and two thousand two hundred eighty-sixDOLLARS AND twenty-two CENTS
Quantities shown above are estimated. Actual Quantities shall be verified by the City inspector and may be greater or less than the quantities indicated here. The determination of the lowest price bid shall be on the basis of comparison of the Total Base Bid value.
ADDITIONAL SERVICES BID AS NEEDED
ITEM
NO ITEM UNIT UNIT PRICE
I Hourly Rate for Special Street
Sweeoinq
Hourly $155.00
9 Hourly Rate for Emergency Street
Sweepino
Hourly $180.00
10 Bus Stop Cleaning (Select locations
on a quarterlv basis or as directed)
Each $ 95.00
Continued Next Page
ITEM
NO. ITEM UNIT QTY UNIT
PRICE
AMOUNT
I Arterial Highway and Collector Street
Weeklv Street Sweeping per Year
Curb mile 4524
(87x521 25.17 $ 1't3,869.08
2 Residential Street Twice Monthly Street
Sweeping per Year
Curb mile 3024
fl26x241 25.24 $ 76,325.76
3 Monthly Bike Trail Street Sweeping per
Year
Monthly 12
246.66 $ 2,959.92
4 Monthly Sidewalk, Stairway, Fire Gate
Cleaning per Year
Monthly 12
410.60 $ 4,927.20
5 Monthly Community Center Parking Lot
Street Sweepinq per Year (3 lots)
Monthly 12
146.O7 $ 1,752.84
6 Monthly Cabot Park Parking Lot Street
Seepinq per Year (1 lo0
Monthly 12
110.71 $ 1,328.52
7 Quarterly two-way left turn
Sweeping
Street Quarterly 4
269.42 $ 1,122.94
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BIDDER'S NAME:Sunset Services
CITY OF LAGUNA HILLS
PROPOSAL BID SHEETS FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
EQUIPMENT INVENTORY
Contractorshallprovide,@,themodel,makeandyearoftheprimary equipment proposed to be used on this Project. Do not list hand tools.
BID PROPOSAL SUBMISSION STATEMENT
lN WITNESS WHEREOF, Contractorexecutes a
hands, and seals of all forenamed principals this
nd submits this
. t*day af
proposa
tl4f,/ lwith the names, titles,
.2021.
NOTE: CONTRACTOR MAY, AT THEIR SOLE DISCRETION, PROVIDE A LISTING AND
DESCRIPTION OF ADDITIONAL SERVICES THEY OFFER, ADDITIONAL REFERENCES,
AND ADDITIONAL COMPANY INFORMATION DESCRIBING THEIR UNIQUE
QUALIFICATIONS TO AID THE CITY IN DETERMING THE BEST QUALIFIED VENDOR BY ATTACHING UP TO 10 ADDITIONAL PAGES TO THIS BID PROPOSAL. CITY MAY UTILIZE THIS INFORMATION IN ITS EVALUATION OF THE 'BEST QUALIFIED VENDOR" IN ACCORDANCE WITH LHMC 3-08.090 and 3-080.100.
CONTRACTOR NAME: Sunset Pronertv Services
By John D Howhannesian
President
Title
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
1404157 I
P-8
AGKNOWLEDGMENT
State of California
County of
On before me, V
(insert name and title e officer)
personally appeared !.."nn
who proved to me on the basis of satisfactory dence to be the person(s) whose re subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certiff under PENALTY OF PERJURY under the laws of the State of Califomia that the foregoing paragraph is true and conect.
WITNESS my hand and officialseal. #21940A1 z
v
o
Public . Calilomia
Signature (Seal)
A notary or other officer com
certificate verifies only the identity of the individual who signed the document to which this certificate is
attached, and not the truthfulness, accuracy, or
va of that document.
Sening the Standard
Since 1967
Orange County
TEsleoistru&ion
Circle West
Irvine, CA 92606-4412
(949) 551-sI51
(949) 551-4371 FM
June 9,2021
Mr. Kenneth Rosenfield
lnterim City Manager
City of Laguna Hills
24035 El Toro Road
Laguna Hills, CA 92653
Re: Supplemental Rate Sheet
Dear Kenneth,
Sunset's approach has always been to meet or exceed the highest quality service while being conscientious of cost savings to benefit the clients we serve.
Although we were the lowest qualified bidder in the recent Street Sweeping Bid Proposal dated May 18, 2o2L,we are willing to offer an option, in consideration of the residents and you, our client.
We are providing an SRS in the event the City allows Sunset access to free tipping fees, estimated at about 200 tons annually, under the franchise hauling agreement. sunset agrees to reduce the rate by Sr.ro per curb mile, subject to reasonable determination of the parties that the currently unknown transfer station location will be within a reasonable distance from the City.
The reduction would save the city an additional 58,378.28 annuaily or S25,t3+.8+ over the initial three year term.
As always, we will continue to work with you and look for cost saving solutions should you need anything.
Sincerely,
Jo owhan tan
EXHIBIT *B''
CITY OF LAGUNA HILLS
NOTICE INryITING BII}S AI\D SPECIFICATIONS
FOR
CITYWIDE STREET SWEBPING AhtD ROADWAY CLEANING
MAINTENANCE SERVICES
DATED: APRIL 19,2021
lttS{{6.1
77
CITY OF LAGUNA HILLS
CALIFORNIA
NOTICE INVITING BIDS AND SPECIFICATIONS
FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING
MAINTENANCE SERVICES
lssued: April 19,2021
Bid Opening May 18,2021 at 11:00 am
CITY OF LAGUNA HILLS
24035 EL TORO ROAD
LAGUNA HILLS, CA 92653
(949) 707-26s1
CITY OF LAGUNA HILLS
CALIFORNIA
NOTICE INVITING BIDS AND SPECIFICATIONS
FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING
MAINTENANCE SERVICES
Prepared under the Supervision of and Approved by
April 19,2021
Kenneth H. Rosenfield, P.E.
lnterim City Manager/Public Services Director
R.C.E. No.33496
Expires 6130122
clvtu
c-33496
* *
Date
CITY OF LAGUNA HILLS
TABLE OF CONTENTS
FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING
MAINTENANCE SERVICES
NOTICE INVITING SEALED BIDS
INSTRUCTIONS TO BIDDERS
GENERAL PROVISIONS
-Agreement
-Conflicts
-Bid Proposal
NB
IB
GP-1
GP-2
GP-4
GP-5
GP-6
GP-7
GP-8
GP-9
-Award of Citywide Street Sweeping and Roadway Cleaning M aintenance Services Ag reement/Best Qualified Vendor
Selection Criteria
-Term/Extension
-Method of Payment
-Routine Street Sweeping and Roadway Cleaning Maintenance -Extraordinary Work
-Emergency Work
-Prevailing Wages
-Anti-Kickback and Work Standards
-Emergency Numbers
-Licenses
-Dress Code and Appearance
-lnteraction with the Public
-City's Right to do Work
-City Liaison
-Specifications and Plans
-Communications
-Reports and Schedules
-Supervision
-Protection of Existing Facilities and Structures
-Utility Requirements
ilt
GP-10
-Contractor Neglect
-Safety
-Construction Equ ipment
-Traffic Control
-Noise Control Requirements
-Water Quality and Conservations
PROPOSAL DOCUMENTS
Proposal
Contractor's Licensing Statement
References
Non-Collusion Affidavit
Proposal Bid Sheets
SPECIAL PROVISIONS
Scope of WorUObjectives/Defin itions
Standards of Performance
Equipment Requ irements
Schedule
Disposal
C han ges/Commu n ications/Compensation
DRAFT CITYWIDE STREET SWEEPING AND ROADWAY
CLEAINING MAINTENANCE SERVICES AGREEMENT
STREET SWEEPING AND ROADWAY CLEANING LOCATIONS
GP-12
GP-13
P-1
P-4
P-5
P-6
P-7
SP-1
SP-5
SP-7
SP-10
SP-11
SP-13
APPENDIX I
APPENDIX II
IV
CITY OF LAGUNA HILLS
NOTICE INVITING SEALED BIDS FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES NOTICE lS HEREBY GIVEN that sealed bids will be received by the City of Laguna Hills, as AGENCY, for furnishing all materials, equipment, tools, labor, and incidentals as required for the above stated Project in strict accordance with this Notice lnviting Bids, Specifications and Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement on file in the City Clerk's Department of the City of Laguna Hills.
Bids will be received by the City Clerk at the City of Laguna Hills until 1 1 :00 am on the 18th day of May 2021, at which time and place the bids will be publicly opened and read aloud. Bids shall be submitted in sealed envelopes marked on the outside, 'CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES . DO NOT OPEN WITH REGULAR MAIL."
The City seeks to retain the services of a qualified and experienced company/Contractor capable of performing the work of all-inclusive citywide street sweeping and roadway cleaning maintenance services, including, but not limited to, routine weekly street sweeping and cleaning of arterial highway and collector streets, twice monthly street sweeping and cleaning of residential streets, monthly street sweeping and cleaning of specified parking lots, sidewalks, stairs, fire gates, and bike trails, quarterly sweeping of specified two way Ieft turn lines and as directed cleaning of specified bus stops (the "Project"), all in accordance with the Bid Proposal.
The Agency reserves the right, after opening bids, to reject any or all bids and will procure the services for Project consistent with the City's procurement regulations, procedures, and best qualified vendor selection criteria set forth in Sections 3-08.090 and 3-08.100 of the Laguna Hills Municipal Code (LHMC), respectively, as determined solely by the City; to waive any informality in the bidding; to accept any bid or portion thereof; and to take all bids under advisement for a period of ninety (90) days. Bids will be compared on the basis of the Engineer's estimate of the quantities of the several items of work as shown on the bid sheets. A full and complete copy of Sections 3-08.090 and 3-08.100 of the LHMC is provided within the lnstructions for Bidders section of this document. To facilitate the City's determination of the Best Qualified Vendor, Bidder shall provide up to ten pages of additional information about their unique qualifications meeting the City's needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, afterthe opening of the Bids, schedule interviews of the lowest Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City. t404157.1
NIB-1
At the time of award of the proposed Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, the Contractor shall possess a State of California Contractor's License as appropriate for the performance of the work herein described. The City requires either the State Compensation lnsurance Fund or a carrier rated B+ or above for Workers' Compensation lnsurance.
The selected company/Contractor shall enter into the City's Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement which includes the following provision regarding Prevailing Wages: "Gontractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.
Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). lt is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement." Work or seruices that are considered to be cleaning, custodial, and janitorial in nature are not Public Works as defined in the State of California Labor Code, therefore such work or services shall not be subject to compliance monitoring and enforcement by the Department of lndustrial Relations (DlR). However, as may be applicable, it is the Bidders' sole responsibility to incorporate the cost of complying with all prevailing wage and labor compliance requirements and all applicable laws for this Project.
Complete sets of Specifications may be obtained by request at no charge from the City of Laguna Hills, 24035 El Toro Road, Laguna Hills, California, 92653. Specifications can be mailed for an additional $10.00 (ten dollars) per set, or call for express delivery rates, You may obtain information regarding the Bid and plan holder's list by accessing the City's website at "www.lagunahillsca.gov", clicking on "Doing Business, Bid Opportunities, CIP/RFP," then clicking on the specific job in which you are interested. You may also access the website after the bid date to obtain information regarding the award of bid.
Dated this 19th day of April 2021. Clry OF LAGUNA HILLS, CALIFORNIA alA 4 4--
MELISSA AU-YEUN GrtffY CLERK
24035 El Toro Road
Laguna Hills, CA 92653
1404157.1
NIB.2
CITY OF LAGUNA HILLS
INSTRUCTIONS TO BIDDERS
FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
1. BID PROPOSAL FORMS
Bid Proposal(s) shall be submitted in writing on the Bid Proposal forms provided by the City. All information requested therein must be clearly and legibly set forth in the manner and form indicated. The City will not consider any submission not meeting these requirements.
2. NON-COLLUSION AFFIDAVIT
Contractor shall declare that the only persons or parties interested in the proposal as principals are those named therein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in the proposal; that the proposal is made without connection to any other individual, firm, or corporation making a bid for the same work; and that the Bid Proposal is in all respects fair and without collusion or fraud. The Non-Collusion Affidavit shall be executed and submitted with the proposal.
3. PROPOSAL BID SHEET
Contractors shall give unit prices for each and all of the items set forth. No aggregate proposal(s) will be considered. The Contractor shall set forth for each item of work, in clearly legible figures, a unit item price and a total for the item in the respective spaces provided for this purpose. The quantities listed in the Bid sheets are supplied to give an indication of the general scope of work, but the accuracy of figures is not guaranteed and may change over the duration of the Project. Contractor shall make its own estimates as to the extent of the work. ln case of a variation between the unit price and the totals shown by the Contractor, the unit price will be considered to be the bid.
4. DELIVERY OF BID PROPOSAL
Bid Proposals may be mailed or delivered in person. Note that during the Covid-19 Pandemic, City Hall offices may be closed and unable to accept express or messenger services deliveries on a timely basis. However, it is the Contractor's sole responsibility to ensure delivery of the proposal to the hands of the City Clerk by the date and time required in the Notice lnviting Sealed Bids. ln person drop off of Bids will be accepted beginning one hour prior to the Bid Opening date and time set forth in the Notice lnviting Bids. Call to arrange acceptance of Bids at other times at (949) 707-2651. t404ls].t
rB-1
Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting City department head shall open all bids or proposals in public at the time and place stated in the Notice Inviting Bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting city department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
5. IRREGULAR BID PROPOSALS
Unauthorized conditions, limitations, or provisions attached to a Bid Proposal will render it irregular and may cause its rejection. The completed Bid Proposal forms shall be without interlineations, alterations, or erasures. Alternative proposals will not be considered unless specifically requested. No oral, telegraphic, or telephonic proposal, modification, or withdrawal will be considered.
6. TAXES
No mention shall be made in the proposal of Sales Tax, Use Tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.
7. DISQUALIFICATIONOFCONTRACTORS
In the event that any Contractor acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the Contractor will be disqualified.
This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one. No Agreement will be executed unless the Contractor is licensed in accordance with the provisions of the State Business and Professions Code.
I INTERPRETATI OF DOCUMENTS
lf any person/company/corporation contemplates submission of a Bid Proposal for the proposed Project and is in doubt as to the true meaning of any part of the specifications or other proposed documents, or finds discrepancies in, or omissions from the specifications, they may submit to the City a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the proposed documents shall be made only by addendum duly issued and copy of such addendum will be mailed or delivered to each person receiving a set of such documents. The City will not be responsible for any other explanation or interpretations of the proposed documents. Contractor shall field review the site of the Project and completely familiarize themselves with all of the work necessary to complete the Project as described in the Specifications. 14041s7.t
tB-2
9. ADDENDA OR BULLETINS
The effect of all addenda to the Documents shall be considered in the Bid Proposal, and said addenda shall be made a part of these documents and shall be returned with them.
Before submitting its Bid Proposal, each Contractor shall inform themselves as to whether or not any addenda have been issued, and failure to cover in this bid any such addenda issued, may render its bid irregular and may result in its rejection by the City.
10. LEGALRESPONSIBILITIES
All Bid Proposals must be submitted, filed, made, and executed in accordance with State and Federal laws relating to Bid Proposal(s) for contracts of this nature whether the same are expressly referred to herein or not.
Any Contractor submitting a Bid Proposal shall by such action thereby acknowledge they have visited the full limits and extent of the work site and agree to each and all of the terms, conditions, provisions, and requirements set forth, contemplated, and referred to in the Notice lnviting Bids, Specifications and Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, which is subject to change upon final, and to full compliance therewith.
11. AWARD OF CITYWIDE STREET PING AND ROADWAY CLEANING
MAINTENANCE SERVICESAGREEMENT
Following a review of the Bid Proposal(s), the City shall determine whether to select a qualified Contractor for the Project based upon multiple criteria described herein. The determination of the lowest bid value shall be based upon a comparison of the Bid Proposals only. However, the City shall determine whether to award the proposed Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, which is subject to change upon final, to the Best Qualified Vendor in accordance with all of the following provisions of the LHMC. '3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services - Greater than fifty thousand dollars ($50,000.00) - Formal
The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value of greater than fifty thousand dollars ($50,000.00), inclusive of taxes, licenses, freight charges, installation charges, fees, and other considerations, shall be made by the formal procedures set forth in this section.
A. Notice lnviting Bids. Notices inviting formal bids or proposals from prospective vendors shall be publicly noticed no later than ten calendar days before the submission date for formal bids. The notices shall describe the requested goods or supplies, equipment, materials, or nonprofessional services in general terms, 1404t57.1
tB-3
how to obtain more detailed information concerning the procurement, and state the time, place, and deadline for submission of sealed bids or proposals.
B. Public Notice. The notice inviting formal bids or proposals shall be publicly noticed in any generally accepted manner, which includes on the city's official website. ln addition, such notice may also include trade publications when practicable.
C. Bid Opening Procedure. Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting city department head shall open all bids or proposals in public at the time and place stated in the notice inviting bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting city department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
D. Rejection of Bids. The City Council or the Purchasing Officer shall have the discretion to reject any and all bids or proposals for any reason or for no reason, and may suspend, delay, or othenrvise cancel the procurement, or may order the re-advertisement of the request for bids. lf all formal bids or proposals are rejected and the City Council resolves by a recorded majority vote of the total membership of the City Council that the procurement can be performed more economically by force account, by informal procedures, or through open market purchases, then it may dispense with further formal competitive public bidding.
E. Tie Bids. lf two or more formal bids or proposals received are the same and are the lowest, the City Council may accept the one it chooses.
F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final. The City Council may authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may otherwise delegate such signature authority.
G. No Bids Received. lf no bids or proposals are received, the purchase may be let in the open market or by the informal procedures set forth in Section 3-08.080, subject to City Council approval.
H. Performance Bonds. The Purchasing Officer shall have authority to recommend that a performance bond or other form of security or guarantee be required before entering into a contract in such amount as may be reasonably 14041s7.1
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necessary to protect the best interests of the city. lf a performance bond or other form of security or guarantee is required, the form and amount of the bond, security or guarantee shall be described in the notice inviting bids, and the performance bond, security or guarantee shall be in a form approved by the City Attorney. l. Defects, lrregularities, and lnformalities. The City Council may, in its sole discretion, waive any defect, irregularity, or informality in the formal bids or proposals or in the competitive procedures established in this section, and no such defect, irregularity, or informality shall void any contract entered into by the city. 3-08.100 Best qualified vendor
ln determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:
A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessionalservices requested;
C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption; D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform; E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor's performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and
H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and alllawfulorders, rules, and regulations promulgated thereunder."
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To facilitate the City's determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City's needs for this Project as a part of the submission of their Bid Proposal. The City may, at its discretion, after the opening of the Bids, schedule interviews of the lowest Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the City.
At the time of award of the proposed Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, which is subject to change upon final, the selected Bidder shall hold a Contractor's License or a combination of licenses, as appropriate to perform the work, issued by the State of California. Additionally, the City reserves the right to accept any bid or portion thereof, to waive any irregularity, and to take the Bid Proposal(s) under advisement for the period of time of ninety,(90) days all as may be required to provide for the best interests of the City. ln no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Contractor to whom the award is contemplated. No Contractor may withdraw its Bid Proposal for a period of ninety (90) days after the time set for opening thereof. Contractor shall be required to agree to the terms of the attached (see Appendix l) Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, which is subject to change upon final.
12. WORKERS'COMPENSATIONCERTIFICATE
Section 3700 of the State Labor Code reqUires that every employer shall secure the payment compensation by either being insured against liability to pay compensation with one or more insurers or by securing a certificate of consent to self-insure from the State Director of lndustrial Relations. ln accordance with this Section and with Section 1861 of the State Labor Code, the Contractor shall sign a Compensation lnsurance Certificate which is included with the attached Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, which is subject to change upon final, and submit same to City along with the other required contract documents, prior to performing any work. Reimbursement for this requirement shall be considered as included in the various items of work.
13. INITIATION OF TH SCOPE OF WORK
Bidders are notified that it is the City's intent, to the maximum extent practical, to award the Agreement for this Notice lnviting Bids and Specifications for Citywide Street Sweeping and Roadway Cleaning Maintenance Services such that the Contractor shall begin work at 12:01 AM on July 1 ,2021, for the term as set forth in the Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement. Bidders unable to commit to this start date and time may be disqualified for consideration of the award of the Agreement.
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CITY OF LAGUNA HILLS
GENERAL PROVISIONS
FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
1. AGREEMENT
The selected company/Contractor, by submitting their bid, is agreeing to enter into the proposed Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement (hereinafter "Agreement"), which is subject to change upon final. The Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement is attached (see Appendix l). ,
2 CONFLIC TS
ln case of any conflict between the Notice lnviting Bids, these Specifications and the Agreement, the Agreement shall take precedence.
3. BID PROPOSAL
The Bidder shall provide bid values for all sections of the Bid Proposal. Bids shall be compared on the basis of the fully completed Bid Proposal for the determination of the lowest responsive Bidder. The Agency shall have the authority to select a company/Contractor to enter into the Agreenient to provide services on the basis of the Bid Proposal and in accordance with the "best qualified vendor selection criteria" as described herein.
The Bid Proposal shall provide unit prices for the monthly Street Sweeping and Roadway Cleaning maintenance services as shown on the Bid Schedule of all designated City streets and facilities as described herein in the Scope of Work and shown in Appendix ll, to include routine weekly street sweeping and cleaning of arterial highway and collector streets, twice monthly street sweeping and cleaning of residential streets, monthly street sweeping and cleaning of specified parking lots, sidewalks, stairs, fire gates, and bike trails, quarterly sweeping of specified two way left turn lines and as directed cleaning of specified bus stops, special street sweeping hourly rates and emergency street sweeping hourly rates. Contractor shall furnish and have accessible all required tools, equipment, apparatus, facilities, skilled labor, services, and material, to perform all-inclusive citywide street sweeping and roadway cleaning maintenance services, including, but not limited to, routine weekly street sweeping and cleaning of arterial highway and collector streets, twice monthly street sweeping and cleaning of residential streets, monthly street sweeping and cleaning of specified parking lots, sidewalks, stairs, fire gates, and bike trails, quarterly sweeping of specified two way left turn lines and as directed cleaning of specified bus stops. Bidder is solely responsible for satisfying themselves as to the full Scope of the street sweeping and roadway cleaning maintenance services. 140415'7.t
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ln addition to the unit prices for routine monthly street sweeping and roadway cleaning maintenance services, Bidder shall provide unit prices for work as specified for use in determining compensation for as specified bus stop cleaning and hourly rates for Special Street Sweeping and for Emergency Street Sweeping, as each are defined in the Scope of Work.
4. AWARD OF CITYWIDE STREET ING AND R CI FANING
MAINTENANCE SE ICES AGREEMENT _ BEST QUALIFIED NDOR SELECTION
CRITERIA
Following a review of the Bid Proposal(s), the City shall determine whether to select a qualified Contractor for the Project based upon multiple criteria described herein. The determination of the lowest bid value shall be based upon a comparison of the Bid Proposal. However, the City shall determine whether to award the proposed Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement, which is subject to change upon final, for the Bid Proposal to the best qualified vendor in accordance with all of the following provisions of the LHMC. '3-08.090 Procurement of goods and supplies, equipment, materials, and nonprofessional services - Greater than fifty thousand dollars ($50,000.00) - Formal The procurement of goods and supplies, equipment, materials, and nonprofessional services with an estimated value of greater than fifty thousand dollars ($50,000.00), inclusive of taxes, licenses, freight charges, installation charges, fees, and other considerations, shall be made by the formal procedures set forth in this section.
A. Notice lnviting Bids. Notices inviting formal bids or proposals from prospective vendors shall be publicly noticed no later than ten calendar days before the submission date for formal bids. The notices shall describe the requested goods or supplies, equipment, materials, or nonprofessional services in general terms, how to obtain more detailed information concerning the procurement, and state the time, place, and deadline for submission of sealed bids or proposals.
B. Public Notice. The notice inviting formal bids or proposals shall be publicly noticed in any generally accepted manner, which includes on the city's officialwebsite. ln addition, such notice may also include trade publications when practicable.
C. Bid Opening Procedure. Sealed bids or proposals shall be submitted to the office of the City Clerk or requesting city department and shall be identified as formal competitive bids or proposals on the outside of the sealed envelope. The City Clerk or requesting city department head shall store all sealed bids in a secure location until opening. The City Clerk or requesting City department head shall open all bids or proposals in public at the time and place stated in the notice inviting bids. A tabulation of all bids or proposals received shall be open for public review and inspection in the office of the City Clerk or requesting City department during regular business hours for a period of not less than thirty (30) calendar days after the bid opening.
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D. Rejection of Bids. The City Council or the Purchasing Officer shall have the discretion to reject any and all bids or proposals for any reason or for no reason, and may suspend, delay, or othenrvise cancel the procurement, or may order the re-advertisement of the request for bids. lf all formal bids or proposals are rejected and the City Council resolves by a recorded majority vote of the total membership of the City Council that the procurement can be performed more economically by force account, by informal procedures, or through open market purchases, then it may dispense with further formal competitive public bidding.
E. Tie Bids. lf two or more formal bids or proposals received are the same and are the lowest, the City Council may accept the one it chooses.
F. Award of Contracts. Contracts or purchase orders shall be awarded by the City Council to the lowest Bidder or proposer consistent with the best qualified vendor selection criteria set forth in Section 3-08.100, except as otherwise provided herein. The decision of the City Council shall be final. The City Council may authorize that such purchase orders or contracts be executed by either the Mayor or the City Manager, or the City Council may othenrvise delegate such signature authority.
G. No Bids Received. lf no bids or proposals are received, the purchase may be let in the open market or by the informal procedures set forth in Section 3-08.080, subject to City Council approval.
H. Performance Bonds. The Purchasing Officer shall have authority to recommend that a performance bond or other form of security or guarantee be required before entering into a contract in such amount as may be reasonably necessary to protect the best interests of the city. lf a performance bond or other form of security or guarantee is required, the form and amount of the bond, security or guarantee shall be described in the notice inviting bids, and the performance bond, security or guarantee shall be in a form approved by the City Attorney.
l. Defects, lrregularities, and lnformalities. The City Council may, in its sole discretion, waive any defect, irregularity, or informality in the formal bids or proposals or in the competitive procedures established in this section, and no such defect, irregularity, or informality shall void any contract entered into by the city. 3-08.100 Best qualified vendor.
In determining the best qualified vendor, consideration is to be given to price, quality, and performance of the goods and supplies, equipment, or materials to be purchased or nonprofessional services to be provided by the vendor. Criteria for determining the best qualified vendor shall include but not be limited to the following:
A. The cost and quality of the goods and supplies, equipment, materials, or nonprofessional services;
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B. The ability, capacity, and skill of the vendor to perform the contract and to provide the goods and supplies, equipment, materials, or nonprofessional services requested; C. The ability of the vendor to provide the goods and supplies, equipment, materials, or nonprofessional services requested promptly or within the time specified, without delay, interference, or service interruption ;
D. The ability of the vendor to demonstrate the attributes of trustworthiness, quality, fitness, capacity, and experience to satisfactorily perform; E. The character, integrity, reputation, judgment, references, experience, and efficiency of the vendor;
F. The quality of vendor's performance history and record on previous purchases or contracts with the city;
G. The ability of the vendor to provide future maintenance, repair parts, and services for the use of the goods and supplies, equipment, or materials purchased; and H. The ability of the vendor to demonstrate its prior, current, and continued compliance during the contract term with all applicable federal, state, and local laws, statutes, ordinances and all lawful orders, rules, and regulations promulgated thereunder." To facilitate the City's determination of the Best Qualified Vendor, Bidder shall provide additional information about their unique qualifications meeting the City's needs for this Project as a part of the submission of their Bid. The City may, at its discretion, after the opening of the Bids, schedule interviews of the lowest Bidders as a part of its determination of the Best Qualified Vendor. Bidders shall be notified of a schedule of interviews and shall participate upon an invitation issued by the Ci$.
The City reserves the right to accept any bid or portion thereof, to waive any irregularity, and to take the Bid Proposal(s) under advisement for the period of time of ninety (90) days all as may be required to provide for the best interests of the City. ln no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the Company/Contractor to whom the award is contemplated. No Bidder may withdraw its Bid Proposal for a period of ninety (90) days after the time set for opening thereof. Contractor shall be required to agree to the terms of the attached (see Appendix l) Draft Street Sweeping and Roadway Cleaning Maintenance Services Agreement.
5. TERM/EXTENSION
Unless earlier terminated as provided in the Agreement, the Agreement shall commence upon the effective date of the Agreement and shall continue in full force and effect for a period of five (5) years, with services commencing at 12:01 AM on July 1 ,2021, and 1404157.1
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ending on June 30,2026 ("lnitial Term"). The City shall have the unilateral option, at its sole discretion, to renew and extend the term of this Agreement for no more than one additional three (3) year term ("Renewal Option").
Any extension of the Term pursuant to the Renewal Option shall only be made on the basis of the terms, conditions, requirements and schedule of compensation as provided for in the five-year lnitial Term of the Agreement.
6. METHOD OF PAYMENT
The Contractor shall present, for the previous month, a monthly invoice for the contracted monthly amount for monthly routine street sweeping and roadway cleaning maintenance for the price proposed and, separately, for any special street sweeping, emergency street sweeping and bus stop cleaning as preauthorized by City. The monthly invoice shall be accompanied with a narrative description of all work completed in the preceding month and all other reporting as specified herein as a prerequisite for processing the invoice for payment. Failure to invoice monthly, within 30 days of the last day of the preceding month, then said invoice shall not be due and payable. Payment will be made monthly only after verification of completion of the scheduled work and any authorized other work. Send monthly invoices to: Director of Public Services, City of Laguna Hills, 24035 ElToro Road, Laguna Hills, CA 92653
7 PNIITINtr STRtrtrT -q\A/tr EPING AND PAAN\A,AV T\,A I NTtrNI A NNtr Routine Street Sweeping and Roadway Cleaning Maintenance Services shall consist of as identified for the street sweeping and roadway cleaning maintenance services locations (see Appendix ll) and as further defined in the Scope of Work herein. Full compensation for performing all work specified by these specifications and the Agreement shall be considered as included in the unit price bid for routine monthly street sweeping and roadway cleaning maintenance and no additional compensation will be allowed therefore. The generalwork activities (for a complete list, consult the Special Provisions within these Specifications) included in the monthly routine work shall include, but not be limited to, the following:
Weekly street sweeping and cleaning of arterial highway and collector streets, twice monthly street sweeping and cleaning of residential streets, monthly street sweeping and cleaning of specified parking lots, sidewalks, stairs, fire gates, and bike trails, quarterly sweeping of specified two way left turn lines and as directed cleaning of specified bus stops.
8. SPECIAL STREET SWEEPING
Occasional sweeping required by Contractor shall include add-on scheduled and nonscheduled street sweeping of special events, spills, and unusual conditions or any other sweeping requested by the City not included in routine/scheduled sweeping. Special sweeping occurs during the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday. 1404157.t
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Invoicing for specialsweeping shall be based upon an hourly rate with traveltime included to and from nearest sweeper's location in accordance with the approved fee schedule and no additional compensation will be allowed therefore. The street sweeper shall temporarily postpone scheduled sweeping and respond immediately to the location of Special Sweeping as designated. Contractor's response time shall not exceed two (2) hours once contact has been made to Contractor's office or field personnel by City staff.
Scheduled sweeping will resume once Special Sweeping has been completed.
Contractor will contact City personnel when Special Sweeping has been completed so location may be inspected and verified for cleanliness.. The following procedure will govern such extraordinary work.
1. Special Street Sweeping shall not be initiated without written authorization
2. Work will be executed in a timely manner meeting the approval of the Public Services Director on a unit price basis, an agreed lump sum price basis or on a time and material cost basis as defined in the authorization.
3. Special Street Sweeping shall only include work not included in the routine monthly street sweeping and roadway cleaning maintenance work as defined herein.
4. Notwithstanding the above clauses, the City shall have no obligation to utilize the Contractor for special street sweeping and may use other forces as deemed appropriate by the City without any effect on the Agreement.
9. EMERGENCY STREET SWEEPING
Emergency work shall be work associated with a Contractor call out from either the City or the Orange County Sheriffs Department, which may occur during any 24 hours of each day, due to an emergency, exigency, disaster, traffic collision, or other similar circumstances creating a for street sweeping. Contractor shall respond to emergency work and be on site within two hours of notice of the emergency and initiate the street sweeping and roadway cleaning until it is satisfactorily completed. Emergency work shall be paid in accordance with the Bid Proposal on a time and materials basis including all labor, equipment and materials and no additional cost Will be allowed therefore.
10. PREVAILING WAGES
The selected company/Contractor shall enter into the City's Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement which includes the following provision regarding Prevailing Wages: "Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, etseq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Contractor agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the 1404157.1
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Prevailing Wage Laws). lt is agreed by the Parties that, in connection with the Work or Services provided pursuant to this Agreement, Contractor shall bear all risks of payment or non-payment of prevailing wages under California law, and Contractor hereby agrees to defend, indemnify, and hold the City, its elected and appointed officials, officers, employees, agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement." Work or services that are considered to be cleaning, custodial, and janitorial in nature are not Public Works as defined in the State of California Labor Code, therefore such work or services shall not be subject to compliance monitoring and enforcement by the Department of lndustrial Relations (DlR). However, as may be applicable, it is the Bidders' sole responsibility to incorporate the cost of complying with all prevailing wage and labor compliance requirements and all applicable laws for this Project.
11. ANTI-KICKBACK AND WORK STANDARDS
The Contractor shall comply with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor Regulations (29 CFR, Part 3). The Contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. ,327-330) as supplemented by the Department of Labor Regulations (29 CFR, Part 5). Section 103 requires the Contractor to compute the wages of every mechanic and laborer on the basis of a standard workday of eight (8) hours and the standard workweek of forty (40) hours. Work in excess of the standard workday or workweek is permissible provided that the worker is compensated at a rate of not less than one and one half (1-112) times the basic rate of pay for all hours worked in excess of 8 hours in any calendar day or 40 hours in the workweek. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to health and safety as determined under construction, safety, and health standards promulgated by the Secretary of Labor.
12, EMERGENCY NUMBERS
The Company/Contractor shall furnish the City with toll-free emergency telephone numbers which can be called 24-hours a day during emergency conditions. The Contractor shall make available personnel to respond to calls to alleviate emergency situations should they arise. Personnel shall be at the site of the emergency and shall initiate remedial action within two (2) hours from time of notification of emergency situations. An answering service is not adequate for emergency calls.
13. LICENSES
The Contractor shall have and maintain a State of California Contractor's License as appropriate for the work for the duration of these services. Additionally, Contractor shall 1404157.1
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have and maintain additional licenses as required by any governmental regulation for any other regulated work. There is no City Business License requirement. 14, DRESS CODE AND APPEARANCE
The Company/Contractor shall be required to provide uniforms for personnel assigned to the Project, meeting the City's approval. Sufficient clothing changes shall be provided to personnel to always present a neat and clean appearance of the street sweeping and roadway cleaning maintenance personnel at all times. All employees working in or around right-of-way must wear reflective safety vests meeting ANSI/ISEA 107-2015 Class ll Standards and, as appropriate, safety helmets, safety goggles, and other safety gear.
15. INTERACTION WITH PUBLIC
All of the personnel shall exhibit and practice courteous and ethical behavior during all times of the Agreement and during all interactions with the public to the City's satisfaction.
All personnel shall be capable of basic communication skills in the English language. Any personnel deemed not meeting the City's standards shall be promptly removed from the Project.
16. THE CITY'S RIGHT TO DO WORK
The City reserves the right to do work as required within any area subject to street sweeping and roadway cleaning. lf such alterations affect the provision of the Agreement, the Contractor shall submit a cost reduction to the Agreement resulting from the new work.
17. CITY LIAISON
The City representative and the Contractor's Supervisor will meet on a monthly basis, or more frequently if the City so desires. The purpose of this meeting will be to discuss general and specific status of street sweeping and roadway cleaning maintenance.
18. SPECIFICATIONS AND PLANS
The work performed shall be done in accordance with the Special Provisions in Appendix ll. Unless otherwise specified, the Contractor shall furnish all labor, materials, tools, equipment, and incidentals and do allthe work involved in executing the Agreement.
19. COMMUNI CATIONS
ln addition to emergency telephone access and regularly scheduled meetings, Contractor shall maintain standard office contact methods including telephone, facsimile machine, and U.S. mail. Contractor shall maintain and utilize an email account specific to the City of Laguna Hills. Email shall be the routine communication media for submission of documents, requests, task orders, reports, etc.
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20. SCHEDULING OF OPERATIONS/HOLIDAYS
The Contractor shall perform its work at such time as to minimize disturbance or interference to resident convenience, pedestrian or vehicle circulation. The Contractor shall submit.a Street Sweeping Schedule Chart describing maintenance operations and when work will be accomplished. The schedule shall be subject to approval and change by the City and shall be submitted prior to starting any maintenance operations.
21. REPORTS AND SCHEDULES
The Contractor, as part of the Agreement, shall submit reports and schedules on a monthly basis as a pre-requisite for the submission of the Contractor's monthly request for compensation. Such reports shall include, but are not limited to, the following:
The results of monthly street sweeping and roadway cleaning and any recommendations to resolve areas not able to be swept as scheduled.
Reports of work planned in the next 30-day period
Any proposals in response to City issued requests.
Any emergency work response in the previous 30-day period.
22. SUPERVISION AND SPECIAL SKILLS
The Contractor shall assign a supervisor of street sweeping operators to assure performance of the specified routine monthly street sweeping and roadway cleaning maintenance services are completed in accordance with these specifications. All street sweeping operators shall be licensed to operate their vehicles and certified, as applicable, in their respective qualifications by an independent agency sufficient to competently perform their work.
23. PROTECTION OF EXISTING FACILITIES AND STRUCTURES
The Contractor shall exercise due care in protecting from damage all existing facilities, structures, and utilities both above ground and underground on the City's property. Any damage to City property deemed by City to be caused by the Contractor's neglect shall be corrected or paid for by the Contractor at no cost to the City.
24. CONTRACTOR NEGLECT
Any damage to City or private property which has been determined by the City to be due to the Contractor's neglect or actions, shall be corrected by the Contractor at no additional cost to the City.
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25. SAFETY
Contractor shall be solely responsible for providing a safe work place, and compliance with standards and regulations of the Federal Occupational Safety and Health Act (OSHA), California Division of lndustrial Safe$ Orders (CDIS), and any other applicable governmental law.
26, CONSTRUCTION EQUIPMENT
The Contractor shall take all necessary precautions for safe operation of its equipment and the protection of the public from injury and damage from such equipment. All equipment deemed by City to be in disrepair or unsatisfactory, shall be repaired or replaced immediately.
27. TRAFFIC CONTROL
The Contractor shall cooperate with local authorities relative to handling traffic through the area and shall make its own arrangements relative to keeping the working area clear of vehicles. When entering or leaving roadways carrying public traffic, the Contractor's equipment, whether empty or loaded, shall in all cases yield to public traffic.
28. NOISE CONTROL REQUIREMENTS
The Contractor shall comply with all local sound control and noise level rules, regulations, and ordinances which apply to any work performed pursuant to the Contract. Operations and equipment producing noise are restricted to the hours of 7:00 a.m. to 4:00 p.m. lt is the responsibility of the Contractor to become familiar with all local sound control and noise level rules, regulations, and ordinances. Each internal combustion engine, used for any purpose on the job or related to the job, shall be equipped with a muffler of a type recommended by the manufacturer of such equipment. No internal combustion engine shall be operated on the Project without said muffler.
29. WATER QUALITY AND CONSERVATION
Contractor shall be familiar with and comply with all provisions of the National Pollution Discharge Elimination System as implemented by City and via permits issued by the Santa Ana or San Diego RegionalWater Quality Control Boards. Contractor shall comply with Stormwater Best Management Practices.
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CITY OF LAGUNA HILLS
BID PROPOSAL FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES
PROPOSAL SUBMISS ION REOUIREMENTS
Bidder shall submit the following documents as a part of the submission of the Bid Proposal A cover letter on Company stationery including the following:
a) An expressed statement of interest in providing services to City for the Project
b) A statement expressing that the Company will provide the full Scope of Services described in the Notice lnviting Bids and Specifications c) A statement of the Company expressing its willingness and ability to sign and comply with the Sample Draft Citywide Street Sweeping and Roadway C lea n in g Maintenance Se rvices Ag reement
d) A brief statement of the Company's experience which-makes them qualified for the Project.
2. Up to ten additionalsheets of information identifying a) The qualifications of the Company
b) The qualifications of the management staff
c) Brief biographies/r6sum6s of key personnel
d) Letters of Recommendation from current or former clients e) Company experience with similar services provided to public agencies
3. A statement and documentation of the Company's financial condition A proposed Schedule of Performance.
An inventory of the Bidder's equipment (excluding hand tools) Any additional information the Bidder would like considered for determination of the Best Qualified Vendor.
7. All the following Bid Proposal pages
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BIDDER'S NAMtr
CITY OF LAGUNA HILLS
BID PROPOSAL FOR
CITYWIDE STREET SWEEPING AND ROADWAY CLEANING MAINTENANCE SERVICES TO CITY OF LAGUNA HILLS:
The undersigned CONTRACTOR hereby proposes to furnish all materials, equipment, tools, labor, and incidentals required for the above stated Project as set forth in the Notice lnviting Bids, Specifications, and Maintenance Services Agreement therefore, and to perform allwork in the manner and time prescribed therein.
CONTRACTOR declares that this Bid Proposal is based upon careful examination of the work site, Notice lnviting Bids, Specifications, and Sample Draft Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement. lf this Bid Proposal is accepted for award, CONTRACTOR agrees to enter into the attached Draft Maintenance Services Agreement with City at the unit and/or lump sum prices set forth in the following Proposal Bid Sheets.
CONTRACTOR understands that a bid is required for the entire work, that the estimated quantities set forth in the Proposal Bid Sheet are solely for the purpose of comparing proposal(s), and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. lt is agreed that the unit and/or lump sum prices bid include all appurtenant expenses, taxes, royalties, and fees. In the case of discrepancies in the amounts bid, unit prices shall govern over extended amounts.
CONTRACTOR agrees and acknowledges that he is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workman's compensation or to undertake self-insurance in accordance with the provisions of that code, and that the CONTRACTOR will comply with such provisions of that code before commencing the performance of this Contract if awarded to it.
CONTRACTOR certifies that in all previous contracts or subcontracts, all reports which may have been due under the requirements of any agency, State or Federal equal employment opportunity orders have been satisfactorily filed, and that no such reports are currently outstanding.
CONTRACTOR declares that the only persons or parties interested in this proposalas principals are those named herein; that no officer, agent, or employee of the City is personally interested, directly or indirectly, in this proposal; that this proposal is made without connection to any other individual firm, or corporation making a bid for the same work; and that this proposal is in all respects fair and without collusion or fraud.
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CONTRACTOR acknowledges that it is the City's intention to award a Citywide Street Sweeping and Roadway Cleaning Maintenance Services Agreement for a period commencing on July 1, 2021.
CONTRACTOR acknowledges that the scope and units of work on the Proposal Bid Sheets are approximate descriptions and estimates of work to be performed on an annual basis during the term of this Project, that the work shall only be performed on an as-needed, on-call individual Task Order basis only and no quantity of work or payment to Contractor is guaranteed to be authorized or granted by the City.
CONTRACTOR'S NAME DATE 2021
CONTRACTOR'S ADDRESS
BY
TITLE
(Signature)
PHONE BY
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
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TITL tr
(Signature)
I
I
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CONTRACTOR'S I N FORMATION
CONTRACTOR certifies that the following information is true and correct:
Contractor Name
Business Address
FAX No. ( ) Telephone [_)
E-Mail add
State Contractor's License No. and Class
Original Date lssued_Expirati on Date
Years this Company has been in the Maintenance Business The following are the names, titles, addresses, and phone numbers of all individuals, firm members, partners, joint ventures, and/or corporate officers having a principal interest in this proposal:
The dates of any voluntary or involuntary bankruptcy judgments against any principal having an interest in this proposal are as follows:
All current and prior DBA's, alias, and/or fictitious business names for any principal having an interest in this proposal are as follows:
BY
(Print Name)
(Signature)
TITLE
DATE
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BIDDER'S NAME
REFERENCES
The following are the names, addresses, and phone numbers for three public agencies for which CONTRACTOR has current contracts for maintenance services:
1. Agency:
Address
Telephone:
Primary Contact Person/Title
Years of service with this Agency: Type of Work
Term of Agreement: Expiration Date
2. Agency:
Address:
Telephone
Primary Contact Person/Title
Years of service with this Agency: Type of Work:
Term of Agreement: Expiration Date
3. Agency:
Address
Telephone
Primary Contact Personffitle:
Years of service with this Agency: Type of Work:
Term of Agreement: Expiration Date
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BIDDER'S NAME
NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY CONTRACTOR AND
SUBMITTED WITH BID
STATE OF CALIFORNIA
COUNTY OF
foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed ^:"l""ffi:lfl;?n: person, partnership, company, Contractor association, organization, or corporation; that such bid is genuine and not collusive or sham; that the Contractor has not directly or indirectly induced or solicited any other Contractor to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Contractor or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Contractor has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Contractor or any other Contractor, or to fix any overhead, profit, or cost element of the bid price, or of that of any other, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and further, that the Contractor has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agency thereof to effectuate a collusive or sham bid.
Signed
Name (print)
Title
Date
Signatures to be Notarized,
Attach ACKNOWLEDGMENT
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)
)
)
SS
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