Lake Elsinore City Council
May 13, 2025

REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:May 13, 2025
Subject:Professional Services Agreement with HELIX Environmental Planning, Inc. to Provide Environmental Services for the Murrieta Creek Multi-use Trail Project
Recommendation
Approve and authorize the City Manager to execute a Professional Services Agreement with HELIX Environmental Planning, Inc. in an amount not to exceed $331,100 to provide environmental monitoring services for the Murrieta Creek Multi-Use Trail Project in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency for unanticipated costs.

Background
In 2019, the City applied for and was awarded Active Transportation Program Cycle 4 grant funding to design and construct the Murrieta Creek Multi-Use Trail extending between Skylark Drive and the Lake Levee Trail. Murrieta Creek Trail is a multi-jurisdictional, active transportation trail consistent with the City’s General Plan and Eastlake Specific Plan adopted in 2017.

The final design of the Murrieta Creek Multi-Use Trail project has been completed and the project will be in bid for construction. The construction contract is expected to be awarded in late Summer of 2025 with completion of construction anticipated in 2026. Due to the permanent and temporary impacts of the project, the City is required to implement the Habitat Mitigation and Monitoring Plan as the project’s mitigation.

MCT Environmental Services

Discussion
HELIX Environmental Planning, Inc. (HELIX) was the lead environmental consultant for environmental document approval and final engineering phases. HELIX will provide environmental services as part of the construction phase of the project. Scope of services consist of pre-construction surveys, environmental monitoring, implementation, maintenance, and monitoring of restoration and revegetation of temporarily impacted areas.

Fiscal Impact
The Professional Services Agreement will result into a cost of $331,100 plus an additional 10% in contingency for a not to exceed amount of $364,210. The costs associated with this agreement are programmed within the City’s CIP budget.

Attachments
Attachment 1 - Agreement
Exhibit A - Proposal
Engineering

AGREEMENT FOR PROFESSIONAL SERVICES
HELIX Environmental Planning, Inc.

Environmental Services for the Murrieta Creek Multi-Use Trail Project This Agreement for Professional Services (the “Agreement”) is made and entered into as of May 13, 2025, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and HELIX Environmental Planning, Inc., a Corporation ("Consultant").

RECITALS
A. The City has determined that it requires the following professional services:

Environmental services – pre-construction surveys, environmental monitoring and implementation, maintenance, and monitoring of restoration and revegetation of impacted areas.

B. Consultant has submitted to City a proposal, dated March 4, 2025, attached hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional services to City pursuant to the terms of this Agreement.

C. Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein.

D. City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services described in Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner specified in Consultant’s Proposal, subject to the direction of the City through its staff that it may provide from time to time.

2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Consultant’s Proposal (Exhibit A). b. Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager.

c. Term. The term of this Agreement shall commence upon execution of this Agreement and shall continue until the services and related work are completed in accordance with the Consultant’s Proposal (Exhibit A).

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultants’ Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed Three Hundred Thirty One Thousand One Hundred dollars ($331,100) without additional written authorization from the City. Notwithstanding any provision of Consultant’s Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Consultant’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Consultant provides services. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.

5. Background Checks. At any time during the term of this Agreement, the City reserves the right to make an independent investigation into the background of Consultant’s personnel who perform work required by this Agreement, including but not limited to their references, character, address history, past employment, education, social security number validation, and criminal or police records, for the purpose of confirming that such personnel are lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons or property in and around the vicinity of where the services will be rendered or City Hall. If the City makes a reasonable determination that any of Consultant’s prospective or then current personnel is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not use that personnel to perform work required by this Agreement, and if necessary, shall replace him or her with a suitable worker.

6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled “Method of Payment” herein.

7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. City shall have sole determination of the public’s rights to documents under the Public Records Act, and any third- party requests of Consultant shall be immediately referred to City, without any other actions by Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. c. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.

b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor pursuant to California Labor Code Section 3353. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. b. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary and except for the fees paid to Consultant as provided in the Agreement, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered

by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)

12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and regulations applicable to the services required hereunder, including any rule, regulation or bylaw governing the conduct or performance of Consultant and/or its employees, officers, or board members.
b. Consultant represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.

14. Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business license.

15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of

law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.

iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance appropriate for Consultant’s profession for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s services under this Agreement, whether such services are provided by the Consultant or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsement whereby it is provided that, the City and its officers, employees, servants, volunteers and agents and independent contractors, including without limitation, the City Manager and City Attorney, are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to the same extent as any other insureds and there shall be no limitation to the benefits conferred upon them other than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers.

Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.

c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.

Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: HELIX Environmental Planning, Inc.

Attn: Karl Osmundson
7578 El Cajon Boulevard
La Mesa, CA 91942

18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.

21. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.

Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.

25. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

26. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside.

27. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to

make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non- monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.

28. Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire understanding between the parties relating to the obligations described herein. All prior or contemporaneous understandings, agreements, representations and statements, oral or written, are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s Proposal is incorporated only for the description of the scope of services and/or the schedule of performance and no other terms and conditions from such proposal shall apply to this Agreement unless specifically agreed to in writing. In the event of conflict, this Agreement shall take precedence over those contained in the Consultant’s Proposal.

30. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. [Signatures on next page]

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney
Assistant City Manager
“CONSULTANT”
HELIX Environmental Planning, Inc., a
Corporation
By: Karl Osmundson
Its: Biology Division Manager
Attachments: Exhibit A – Consultant’s Proposal
Exhibit B – List of Subcontractors

EXHIBIT A

EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]

EXHIBIT B

EXHIBIT B

LIST OF SUBCONTRACTORS
[ATTACHED]

HELIX Environmental Planning, Inc.
7578 El Cajon Boulevard
La Mesa, CA 91942
619.462.1515 tel
619.462.0552 fax
www.helixepi.com
March 4, 2025

Yu Tagai
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
[email protected] | 951-674-3124 (x246)

Subject: Letter Proposal/Agreement to Provide Environmental Services for the Murrieta Creek Multi-Use Trail Construction Project

Dear Mr. Tagai:

HELIX Environmental Planning, Inc. (HELIX) is submitting this letter proposal/agreement (Agreement) to the City of Lake Elsinore (City) to provide environmental services for the Murrieta Creek Multi-Use Trail Construction Project (project) located in the City of Lake Elsinore, Riverside County, California. The project includes the construction of a multi-use trail within the vicinity of Murrieta Creek and Lake Elsinore.

SCOPE OF SERVICES

Environmental services consist of pre-construction surveys, environmental monitoring, and implementation, maintenance, and monitoring of restoration and revegetation of temporarily impacted areas. In addition, the project will implement the Habitat Mitigation and Monitoring Plan as mitigation for project impacts.

Task 1 Protocol Burrowing Owl Surveys. HELIX will conduct an updated habitat assessment for burrowing owls for the project site and a 500 foot buffer. The buffer and project area result in a total survey area of approximately 150 acres within California Department of Fish and Wildlife (CDFW) habitat, some of which is not suitable burrowing owl habitat. As suitable burrowing owl habitat is known to occur in the project area, HELIX will conduct a presence/absence survey for burrowing owl (Athene cunicularia) in compliance with the project Streambed Alteration Agreement (SAA, EPIMS-RIV-43632-R6). As specified in the SAA, the surveys will be conducted in accordance with the 2006 Western Riverside County Multiple Species Habitat Conservation Plan (MSHCP) Burrowing Owl Survey Instructions. The SAA also requires the survey to occur between 30 and 60 days prior to the start of project impacts. A minimum of one site visit must occur, but up to four visits may be required depending on the results of the first site visit. HELIX anticipates four surveys will be required, based on the previous work conducted. HELIX estimates that the survey area of the project site and a 500 foot buffer includes less than 90 acres of potential burrowing owl habitat. The surveys are to occur during the breeding season (March 1 through August 31) at least one week apart, and between 30 to 60 days prior to the start of the project impacts. A report of the survey results will be submitted electronically to the City and CDFW within 10 days of the last survey and no less than 21 days prior to the start of project activities.

Letter Agreement to Mr. Yu Tagai Page 2 of 7
March 4, 2025

Task 2 Pre-construction Burrowing Owl Survey. As required pursuant to the Western Riverside County MSHCP and project mitigation measure BIO-2, HELIX will conduct a pre-construction burrowing owl survey to confirm the presumed absence of the species within potential impact areas of the project. The survey will be conducted in accordance with the March 29, 2006, Burrowing Owl Survey Instructions for the Western Riverside County MSHCP Area. The pre-construction survey is required to occur within 30 days prior to project impacts and consists of a single visit.

A letter report with appropriate maps will be provided to the City via e-mail for submittal to the City. A positive survey will require that burrowing owl be avoided and or relocated and burrowing owl plan describing avoidance, relocation, monitoring, minimization and mitigation measures be approved by CDFW. This task does not include a burrowing owl plan. If required, additional authorization would be required to prepare a burrowing owl plan.

Task 3 Pre-Construction Nesting Bird Survey. HELIX will conduct a pre-construction nesting bird survey to determine if active nests are present on or adjacent to the project site. The survey will be conducted within three days prior to initiating activities. The project SAA Measure 2.11 requires the survey to be conducted year-round in areas of CDFW jurisdiction (below the 1,265 foot level). The project mitigation measure Bio-3 requires preconstruction nesting bird surveys to be conducted prior work starting during the breeding season of January 15 to September 15 for the entire alignment. Due to the linear nature of the project, it is anticipated that the timing of the vegetation removal will require multiple surveys. This task includes up to three surveys.

The surveys are anticipated to cover a directed search of approximate 60 acres survey comprised of the project area, and up to a 100-foot buffer. Due to overlap of habitat each of the three surveys is anticipated to cover up to 30 acres. Nesting habitat between 100 and 500 feet from the project alignment will be surveyed via binoculars where trees with potential to support nesting raptors occur. Adjacent developed habitat is to be surveyed via binoculars where appropriate. HELIX will provide a brief letter report to the City describing the survey methods and results of the survey, including a map of active nest(s) found during the survey and corresponding setback buffer from the active nest based on the project requirements, species, nest location, and other environmental factors.

An additional pre-construction survey would be required if ground disturbance does not initiate within three days of the pre-construction survey date, which would require additional authorization from the City. This task does not include additional site visits to conduct nest monitoring, determine the status of nests, or time to coordinate with the resource agencies.

Due to the time required to determine species, specific nest locations and setting up a buffer, and coordination with the team, this task assumes that no more than five active nests will be identified during the pre-construction nesting bird survey, if more than five nests are located an additional authorization would be required.

Task 4 Paleontological Resources Monitoring and Treatment Plan. For compliance with project Mitigation Measure GEO-1, as a subconsultant to HELIX, the Paleo Services department of the San Diego Natural History Museum (SDNHM) will provide qualified paleontologists to develop a Paleontological Resource Monitoring and Treatment Plan (PRMTP) that will be submitted to the City for approval by the Community Development Director. The qualified paleontologist will monitor the construction activities in accordance with the PRMTP. This task includes 30 days of paleontological monitoring and attendance of meetings over an eight-month period, for a total of 240 hours. This task assumes that fossils will not be discovered. Should fossils be found during the project an additional authorization would be required to cover the cost of processing and preservation of the fossils if required. A post-construction report is included.

Letter Agreement to Mr. Yu Tagai Page 3 of 7
March 4, 2025

Task 5 Worker’s Education Awareness Program Brochure and Training. In accordance with SAA Measure 2.8, HELIX will prepare a Worker’s Education Awareness Program (WEAP) brochure/fact sheet that will be provided to project personnel during the pre-construction meeting. The WEAP brochure will contain biological information and photographs of the sensitive biological resources that may occur on the project site. It will also contain a brief summary of the general restrictions during construction, requirements prior to commencing and after work finishes each day, invasive species education, contact information for biological, cultural, paleontological monitors, and the Designated Biologist. The WEAP brochure will be provided in English and Spanish. HELIX will give an education training presentation (in English) to the persons employed or otherwise working on the project. The City will be responsible for providing a translator for the WEAP, if needed. This task includes up to 35 copies (30 in English and five in Spanish) of the brochure and up to two training sessions.

Task 6 Cultural Resources (Archaeological) Construction Monitoring. HELIX will provide archaeological monitoring per the requirements of the project’s Mitigation Monitoring and Reporting Program (MMRP), specifically Mitigation Measures CUL-1, CUL-2, and CUL-5. This scope includes preparation of a Cultural Resources Monitoring Program (CRMP) in consultation with the consulting tribe and for submittal to the Community Development Director; cultural sensitivity training by a qualified archaeologist at a preconstruction meeting; and monitoring of all initial ground-disturbing activities, including brushing/grubbing, tree removal, trenching, and grading, by a qualified archaeological monitor; daily monitoring notes; and preparation of a monitoring letter report (Phase IV report).

Should any cultural material be encountered, the archaeological monitor will stop work within a 100-foot radius and immediately inform HELIX’s principal investigator, the consulting tribe (if a tribal monitor is not present), and the City. Once the archaeologist and the consulting tribe have examined the cultural material, the significance of the discovery shall be discussed with the Community Development Director. If cultural material is identified it may need to be evaluated and treatment/disposition determined. Additional excavation or other research may be required, which may result in additional costs, requiring additional authorization. The scope and cost of additional work would depend on the nature and extent of cultural material encountered. We will notify you immediately if cultural material is encountered.

This scope assumes 40 nine-hour days (360 hours) of monitoring by an archaeologist; this time includes travel to the project site and daily notes. If additional days of monitoring are required to stay in compliance with the MMRP, you will be notified immediately, and additional authorization will be required.

Task 7 Tribal Coordination. Tribal cultural monitors will be retained directly by the City, and that scope and cost are not included in this proposal. However, HELIX cultural resources staff will coordinate with the consulting tribe to keep them apprised of the grading and monitoring schedule and informed of any discoveries that may occur when a tribal monitor is not present.

Sixteen hours of a cultural resources project manager’s time are assumed over the six to eight month construction period.

Task 8 Biological Construction Monitoring. Under this task, HELIX will provide construction monitoring to help keep activities within the approved project limits. The monitoirng will be conducted as required by SAA Measures 2,2, 2.5, 2.6, 2.7, and 2.9. Included in this construction monitoring are the following tasks to be carried out by HELIX:

a) Pre- Post- and during construction photo documentation; b) Supervise the placement of fencing along the approved limits of disturbance;

Letter Agreement to Mr. Yu Tagai Page 4 of 7
March 4, 2025

c) Help keep construction activities and staging areas are restricted to the approved development area;
d) Monitor construction activities (as needed) so that construction does not encroach into biologically sensitive areas beyond the approved limits of disturbance; e) Assist with inspection of equipment as it arrives to project site; f) Conduct daily clearance surveys of the project area prior to project activities to avoid impacts to non-listed terrestiral wildlife;
g) Monitor the best management practices throughout construction; h) Verify that the area outside the established limits of disturbance remains free of trash, parking, or other construction-related activities.

For cost estimate purposes, an eight month construction monitoring period has been assumed with a total of 160 site visits (900 monitoring hours total) by one designated biologist.

Monitoirng visits are anticipated to be between four and eight hours a day (including travel) depending upon construction activites. Biological construction monitoring will include attending a pre-construction meeting, presenting the environmental training to new crews throughout the project timeframe, as well as ongoing biological construction monitoring including full-time monitoring during project vegetation clearing and daily morning visits within CDFW jurisidction. If additional hours of monitoring are required, additional authorization would be provided.

Task 9 Management/Meetings and Agency Liaison. HELIX has assumed 90 hours of Sr. Scientist, Project Manager, and Principal Biologist time for management/meetings with the project team, and other applicable agencies, and related advisory services. This task includes submitting the names and qualifications of Designated Biologists, biological monitors, and other qualified personnel to be pre-approved by CDFW prior to surveys as required by the SAA.

Commencement of construction notifications to CDFW and Regional Water Quality Control Board (RWQCB) and a single RWQCB annual report to are included in this task. The RWQCB annual report is due on December 6th each year until sign-off of restoration activities. If the City requests additional services that cause HELIX to exceed the time allocated for this task, additional authorization would be required.

Optional Tasks

Task 10 Bird Nest Monitoring. If an active bird nest is identified as part of the pre-construction bird survey described in Task 5, HELIX will conduct daily nest monitoring including documentation of the stage of reproduction and expected fledge date per SAA Measure 2.11.4. This task provided up to three hours a day (including travel time) of nest monitoring for up to six weeks (30 days).

This task also includes submitting weekly reports regarding the status of the nest(s) to CDFW.

Only the hours used will be billed. When appropriate, the nest monitoring biologist can also conduct the required biological construction monitoring duties to aid in cost reduction. If additional monitoring is required beyond the assumed hours, additional authorization would be required.

Task 11 Least Bell’s Vireo Protocol Surveys. For compliance with SAA Measure 2.12, if construction activities are proposed to occur within 1,000 feet of potential least Bell’s vireo (Vireo bellii pusillus) habitat during the breeding season (April 10 to August 31), then protocol surveys are required to determine the presence/absence of least Bell’s vireo. HELIX will conduct surveys for the federally and state listed endangered least Bell’s vireo within appropriate habitat within 1,000 feet of project impacts. The surveys will follow the most current U.S. Fish and Wildlife Service (USFWS) protocol, which requires eight surveys at least ten days apart, between April 10 and July 31. As required under the USFWS protocol for conducting vireo surveys, HELIX will

Letter Agreement to Mr. Yu Tagai Page 5 of 7
March 4, 2025

submit a final report to the USFWS and CDFW within 45 days after completing the final survey.

Survey results data will also be provided to the U.S. Geological Survey Riparian Bird Working Group. If least Bell’s vireo are present and work is proposed to occur within 500 feet of a least Bell’s vireo nest, additional mitigation measures, including obtaining California Endangered Species Act (CESA) authorization, are required. This task does not include implementation of the additional measures or obtaining CESA authorization. No additional measures are required if work within 500 feet of occupied least Bell’s vireo habitat can be avoided.

SCHEDULE

HELIX will work with the City in a timely and professional manner in accordance with the Terms and Conditions attached and incorporated herein by reference as Exhibit A. These Terms and Conditions are a material part of this Agreement.

COST ESTIMATE AND PAYMENT PROCEDURES

HELIX submits this cost estimate not to exceed $304,100 without option tasks, or $331,100 with optional tasks, which is provided below in a breakdown by task. All work shall be invoiced on a time-and- materials basis pursuant to Exhibit B, Schedule of Fees. Payment terms are net 30 days pursuant to the Terms and Conditions referenced herein.

Task
Number Task Name Cost
1 Burrowing Owl Surveys $15,400
2 Pre-construction Burrowing Owl Survey 6,550
3 Pre-Construction Nesting Bird Surveys 12,400
4 Paleontological Resources Monitoring and Treatment Plan 37,100 5 Worker’s Education Awareness Program Brochure and
Training
8,850
6 Cultural Resources (Archaeological) Construction Monitoring 46,500 7 Tribal Coordination 2,500
8 Biological Construction Monitoring 154,900
9 Management/Meetings and Agency Liaison 19,900
Subtotal without Optional Tasks $304,100
Optional Tasks
10 Bird Nest Monitoring $11,950
11 Least Bell’s Vireo Protocol Surveys 15,050
Subtotal with Optional Tasks $331,100

ASSUMPTIONS AND LIMITATIONS

The following assumptions and limitations are a material component of this Agreement. • City will provide HELIX with current available digital baseline data and project plans for producing all maps and graphics, which should be submitted in one of the following formats: .dxf, .dwg (AutoCAD), .dgn (Microstation), .shp (ArcView shapefiles), .gdb (ArcGIS geodatabase) or .kmz (Google Earth). In some cases, .pdf files will be acceptable. • Costs associated with public meetings, biological surveys not specifically described above, and/or permit preparation and processing (“additional work”) are not included within the scope of services required of HELIX under this Agreement.

Letter Agreement to Mr. Yu Tagai Page 6 of 7
March 4, 2025

• City will pay any required CDFW environmental review fees and County filing fees. • City will identify all potential off-site components associated with the project prior to HELIX conducting the site assessment.
• Native American monitoring will be contracted directly by the City and is not included in this scope of work.
• Assumes that the cultural resources and paleontological monitoring will be negative and a letter report will be sufficient documentation of the monitoring effort. If cultural and/or paleontological material is encountered, it may need to be evaluated and treatment/disposition determined. Additional excavation or other research may be required, which may result in additional costs, requiring additional authorization. The scope and cost of additional work would depend on the nature and extent of cultural material encountered. We will notify you immediately if cultural material is encountered.
• HELIX is committed to meeting accessibility requirements for the ADA and Section 508 of the Rehabilitation Act for public-facing digital document deliverables.

EXECUTION OF AGREEMENT

This quote is good for 30 days from the date of this letter. This Agreement will become a contract upon HELIX’s receipt of this original, including any Exhibits, signed by an authorized representative of the City.

We look forward to working with you on this project. If you have any questions concerning this Agreement, please contact your Project Manager Rob Hogenauer at (562)537-2426 or [email protected], or me at (619) 462-1515 or [email protected].

Sincerely,

Karl Osmundson
Biology Division Manager/Principal Biologist

Enclosures: Exhibit A, Terms and Conditions
Exhibit B, Schedule of Fees

Letter Agreement to Mr. Yu Tagai Page 7 of 7
March 4, 2025

I hereby authorize HELIX to begin work in accordance with this Agreement and the attached Terms and Conditions and Schedule of Fees.

CITY OF LAKE ELSINORE

A ____ corporation, OR a ____ limited liability company, OR a ____ general partnership or limited partnership (select one).

Signed by: Printed:

Title: Date:

To expedite Agreement processing, the following information is required:

Project Manager Accounts Payable

Name: Contact/Name:

Address
(if different
from p.1)
Address
(if different
from p.1)

Phone: Phone:

Email:

Email:

Murrieta Creek Multi-Use Trail Construction
Please email/mail the signed Agreement and all pages to your HELIX Project Manager. If using your own contract format, please attach and return it with this Agreement.

For retainer payment, please remit to Stephanie Johnston, Controller:

Address: HELIX Environmental Planning, Inc.

ATTN: Controller
7578 El Cajon Boulevard
La Mesa, CA 91942
Email/Phone: [email protected] | (619) 462-1515

EXHIBIT A

TERMS AND CONDITIONS

The following Terms and Conditions are made a part of the letter agreement/proposal (Agreement) between HELIX and Client and supersede any conflicting Terms and Conditions proposed by Client, unless HELIX agrees to such Terms and Conditions in writing.

ARTICLE 1. SCOPE OF WORK AND STANDARD OF PERFORMANCE
HELIX will perform the work outlined in the Agreement and any services approved by Client under Article 3 (the Services). HELIX will strive to perform the Services in a manner consistent with that level of care and skill ordinarily exercised by reputable members of HELIX’s profession practicing at the time under similar conditions in the geographic area of Client’s project. HELIX makes no other representation, expressed or implied, nor no other warranty or guarantee under this Agreement or in any report, opinion or document provided hereunder.

ARTICLE 2. COMPENSATION
Client agrees to pay HELIX compensation for the Services in accordance with the rates set forth in Exhibit B. HELIX shall invoice Client monthly or as otherwise agreed. Client agrees to pay HELIX within thirty (30) days of the date of invoice. If payment is not paid when due, then such sum shall bear interest at 1½ percent per month on the unpaid balance, not to exceed the maximum legal rate of interest.

ARTICLE 3. CHANGES AND ADDITIONAL WORK
Client may request or HELIX may recommend or request, verbally or in writing, a change in the scope in excess of or in addition to the Services (“additional work”). As soon as practical after such request or recommendation, HELIX shall forward to Client a proposal of the costs for such additional work and any adjustment to the payment schedule and time for performance. Client shall approve or disapprove the proposal, in writing. If approved, HELIX shall perform the extra work in accordance with the Terms and Conditions herein.

Notwithstanding the foregoing, however, if Client verbally approves the extra work and HELIX has performed the same, then Client agrees to pay HELIX the amount and pursuant to the payment schedule as set forth in its proposal.

ARTICLE 4. LIMITATION OF LIABILITY
Recognizing the relative risks and benefits of the project for which the Services are being performed, Client agrees to limit the liability of HELIX, its directors, officers, employees, agents, and subcontractors for any and all injuries, claims, losses, expenses, or damages (including incidental or consequential damages) arising out of or in any way related to the Services or the project hereunder, to the lesser of (a) fifty thousand dollars ($50,000) or (b) the total compensation for the Services hereunder. Such liability includes HELIX’s negligence, errors or omissions, strict liability, and breach of contract or warranty. Any claim against HELIX hereunder shall be brought within one (1) year of the completion of the Services herein.

ARTICLE 5. TERMINATION
Either party may terminate this Agreement, either in whole or in part, without cause, by giving the other party thirty (30) days written notice. In such event, Client will pay HELIX for all work performed by it prior to the notice of termination.

In the event of a default, the non-defaulting party shall give the defaulting party ten (10) days’ written notice of default. “Default” includes Client’s failure to pay HELIX sums due, including additional work pursuant to Article 3. The defaulting party’s failure to cure the breach within said ten- (10-) day period shall constitute a material breach of this Agreement and termination of the Agreement.

ARTICLE 6. SUSPENSION OF WORK
Client may suspend the Services, in whole or in part, by giving HELIX reasonable, written notice specifying the work to be suspended.

Upon receipt of notice, HELIX shall suspend the work requested and Client shall pay for all Services through the date of suspension and any costs incurred by HELIX in suspending the work.

Thereafter, Client may notify HELIX of its intent to recommence the suspended Services. HELIX will promptly provide Client with any adjusted costs and schedule and, upon Client approval, HELIX shall recommence the Services previously suspended.

ARTICLE 7. PROPRIETARY INFORMATION
HELIX agrees not to disclose to any third person, nor use for the benefit of anyone other than Client, any data, records, financial information, or other confidential or proprietary information, marked as such in writing, arising out of or related to the performance of the Services (Proprietary Information). Client similarly agrees not to disclose to any third person, nor use for the benefit of anyone, Proprietary Information of HELIX.

ARTICLE 8. COMPLIANCE WITH LAWS
HELIX shall comply with and observe applicable federal, state, and local laws, ordinances, rules, and regulations having jurisdiction over HELIX or the performance of the Services in effect during the term of this Agreement.

ARTICLE 9. FORCE MAJEURE
Client will grant extensions of time and increase the compensation to HELIX to the extent that HELIX’s performance hereof is delayed due to an uncontrollable force. The term “uncontrollable force” shall mean any cause beyond the control of HELIX making it impracticable or unable to perform such obligation, including but not limited to natural catastrophes, restraint by court order or public authority, and action or nonaction by, or inability to obtain the necessary authorizations or approvals from, any governmental agency or authority which, by exercise of due diligence, HELIX (a) could not reasonably have been expected to obtain or (b) has been unable to overcome. HELIX will notify Client immediately of any such delay or anticipated delay, and Client will extend the date of performance for a period equal to the time lost by reason of the delay and will make an equitable adjustment to the compensation in Article 2.

TERMS AND CONDITIONS

ARTICLE 10. INSURANCE
HELIX maintains the following insurance: (a) Workers’ Compensation insurance – statutory limits; (b) Comprehensive Automobile Insurance – combined bodily injury and property damage limit of one million dollars ($1,000,000) each occurrence; (c) Comprehensive General Liability Insurance – combined bodily/personal injury and property damage limit of one million dollars ($1,000,000); (d) Professional Liability & Contractors Pollution Legal Liability – limit of one million dollars ($1,000,000) each occurrence; and (e) Excess Umbrella Liability – limit of two million dollars ($2,000,000) each occurrence. Upon Client’s request, HELIX will furnish evidence that such insurances are in effect. If additional coverage or increased limits of liability is desired, Client may make such request prior to the start of work. HELIX will attempt to obtain the requested coverage or limits, and Client agrees to pay for any additional costs of insurance within ten (10) days of the date of invoice.

ARTICLE 11. AVAILABILITY OF LAND, DATA, AND DIFFERING SITE CONDITIONS (for contracts involving field or construction services)
Client shall furnish the site or obtain access to any site not owned by Client. Client shall notify HELIX of any encumbrances or restrictions specifically related to use of the site with which HELIX must comply in performing the Services. Client will obtain in a timely manner and pay for any fees or charges associated with site access or the encumbrances. Client shall furnish HELIX with a current legal description of the lands upon which the Services are to be performed and Client’s interest therein as necessary for giving notice of or filing a mechanic’s lien against such lands.

HELIX may rely upon the accuracy of the data contained in Reports and Drawings furnished to it by Client or Client’s engineer. Reports and Drawings are defined as (a) reports of explorations and tests of subsurface conditions at or contiguous to the site that have been used by the engineer in documents provided to HELIX; and (b) drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the site (including underground facilities) that Client or Client’s engineer has used in preparing documents provided to HELIX.

If HELIX believes that any subsurface or physical conditions at or contiguous to the site that are uncovered or revealed either (a) is of such a nature as to establish that data on which HELIX is entitled to rely as provided above is materially inaccurate; or (b) is of such a nature as to require a change in the contract; or (c) differs materially from that shown or indicated in documents provided to HELIX by Client or others; or (d) is of an unusual nature and differs materially from conditions ordinarily encountered in work of the character provided for in this contract, then HELIX shall promptly, after becoming aware thereof and before further disturbing the subsurface or physical conditions or performing any work in connection therewith (except in the event of an emergency), notify Client or its engineer in writing about such conditions. Thereafter, Client or Client’s engineer will investigate the conditions. If the existence of the differing site conditions causes an increase in HELIX’s cost of or time required for performance of the work, HELIX will receive an equitable adjustment to the contract price and schedule.

HELIX will not be responsible for any hazardous environmental conditions uncovered or revealed at the site. If such conditions are encountered, HELIX shall immediately stop all work and notify Client or Client’s engineer. HELIX shall not be required to resume work in connection with such conditions until Client has obtained any required permits and advised HELIX in writing of such conditions and any affected area is or has been rendered safe for the resumption of work; or has specified any special conditions under which such work may be resumed safely; and HELIX shall receive an adjustment to the contract schedule and price accordingly.

ARTICLE 12. GOVERNING LAW AND ARBITRATION
This Agreement shall be governed by, and construed in accordance with, the laws of the State of California. Any controversy or claim arising out of or relating to this Agreement shall be settled by binding arbitration administered by and pursuant to the Commercial Rules of the American Arbitration Association then in effect. Any such proceedings shall take place in San Diego, California. In any action or proceeding hereunder, the prevailing party shall be entitled to recover attorneys’ fees, filing fees, expert witness fees, and other costs of arbitration or suit.

ARTICLE 13. NOTICES
Any notice from one party to another shall be in writing and delivered personally, by facsimile or by United States mail, registered or certified, return receipt requested, postage fully pre-paid, to the addresses as set forth in the Agreement to the attention of the signatory of this Agreement.

Any notice shall be deemed delivered upon personal service or, if mailed, on the delivery date or attempted delivery date shown on the return receipt. If any party changes its address, such party shall notify the other party as provided in this article.

ARTICLE 14. MISCELLANEOUS

14.1 Successors and Assigns: This Agreement is binding upon and shall inure to the benefit of the parties and their respective successors-in- interest, assigns, and transferees. Neither party can assign this Agreement without the prior written consent of the other party.

14.2 Counterparts: This Agreement may be signed in two or more counterparts, each of which shall constitute an original, but all of which shall be one in the same document.

With the Agreement, these Terms and Conditions and any attached Exhibits constitute the complete and entire contract between the parties and supersedes any previous communications, representations, or agreement, whether oral or written, with respect to the subject matter hereof.

EXHIBIT B

SCHEDULE OF FEES

HOURLY RATES
Principal $300-325 Director of Operations $220
Principal Planner $250-310 Safety Manager $215
Principal Biologist/Regulatory Specialist $235-310 Senior Construction Project Manager $260-310 Principal Noise/Air Quality Specialist $220-235 Construction Project Manager I-III $155-200 Principal Landscape Architect $220-250 Assistant Construction Project Manager $125 Principal Cultural Resources Specialist $220-250 Construction Foreman $104 Senior Noise/Air Quality Specialist $175-230 Land Manager $104 Senior Project Manager $185-230 Equipment Manager $104 Senior Environmental Planner $160-210 Operator $158
Senior Scientist/Regulatory Specialist $165-205 Irrigation Technician $140 Project Manager $145-$185 Senior Restoration Supervisor $153 Assistant Project Manager $100-145 Restoration Supervisor I-II $131-147 Regulatory Specialist $130-150 Assistant Restoration Supervisor $110 Environmental Compliance Specialist $195 Restoration Foreman $104 Environmental Planner $110-145 Restoration Lead $86
Biologist $120-165 Restoration Technician I-III $61-80 Noise/Air Quality Specialist $135-170 Nursery Manager $140 Senior Archaeologist/Architectural Historian $125-170 Nursery Technician $55 Senior Archaeology Field Director $135-145
Archaeology Field Director $125-135
Asst. Archaeology Field Director $95-120
Staff Archaeologist/Architectural Historian $90-135
Landscape Architect $140-190
Landscape Designer $110-140
Senior GIS Specialist $160-190
GIS Specialist/Graphics Specialist $115-150
Operations Manager $100-140
Technical Editor $115-125
Word Processor $90-100
Clerical $75-85

CONSULTING SERVICES Consulting services performed
by HELIX typically include, but are not necessarily limited to, office, field, meetings, hearings, and travel time. Consulting services for expert witness review , deposition, and/or testimony will be provided at one and one-half times our standard rates.

Overtime also may be charged at one and one-half times our standard rates. Rates are subject to change on a yearly basis.

PAYMENT Invoices will be submitted monthly. Payment on invoices is due within 30 days of receipt.

DIRECT COSTS Certain identifiable direct costs will be
charged to the project at cost plus ten percent. Examples of direct costs include subconsultants, vehicle or
equipment rentals, airplane and train fares, parking, per diem and lodging, mileage (at IRS rates), communications, reproduction, and supplies. A 4-wheel drive premium will be charged at $25 per project day. There will be additional charges for use of noise monitors, GPS, and other field
equipment, as well as for plotting, color printing, and aerial photographs.

13)
Cultural Resources Treatment and Tribal Monitoring Agreement with the Pechanga Band of Indians for the Murrieta Creek Multi-Use Trail Project Approve and authorize the City Manager to execute a Cultural Resources Treatment and Tribal Monitoring Agreement with the Pechanga Band of Indians for the Murrieta Creek Multi-Use Trail Project.

REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:May 13, 2025
Subject:Cultural Resources Treatment and Tribal Monitoring Agreement with the Pechanga Band of Indians for the Murrieta Creek Multi-Use Trail Project Recommendation
Approve and authorize the City Manager to execute a Cultural Resources Treatment and Tribal Monitoring Agreement with the Pechanga Band of Indians for the Murrieta Creek Multi-Use Trail Project.

Background
In 2019, the City applied for and was awarded Active Transportation Program Cycle 4 grant funding to design and construct the Murrieta Creek Multi-Use Trail extending between Skylark Drive and the Lake Levee Trail. The Murrieta Creek Trail is a multi-jurisdictional, active transportation trail consistent with the City’s General Plan and Eastlake Specific Plan adopted in 2017.

The final design of the Murrieta Creek Multi-Use Trail project has been completed, and the project will be in bid for construction. The construction contract is expected to be awarded in late Summer for 2025. Construction of the project is anticipated to be completed in 2026. As part of the project’s mitigation monitoring and reporting program, the project is required to mitigate for any cultural resource findings.

Discussion
Cultural Resources Treatment and Tribal Monitoring Agreement (Agreement) between the Pechanga Band and the City formalizes procedures for the treatment of Native American findings, such as human remains, goods, objects, and cultural items, that are found during the construction of the project. The agreement also formalizes procedures for Tribal Monitoring during all ground- disturbing activities in conjunction with the project, including archaeological testing, studies, surveys, and staging activities.

MCT Pechanga Agreement

Fiscal Impact
The costs associated with this agreement are programmed within the City’s CIP budget.

Attachments
Attachment 1 - Agreement
Engineering

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
1 CULTURAL RESOURCES TREATMENT AND TRIBAL MONITORING AGREEMENT (Pre-Excavation Agreement)

Murrieta Creek Multi-Use Trail Project

I. PARTIES
The PARTIES to this Agreement are (1) The Pechanga Band of Indians, a federally recognized Indian tribe (“PECHANGA TRIBE”) and (2) City of Lake Elsinore (“DEVELOPER”).

All notices to the PARTIES shall be given at the addresses below:

Pechanga Band of Indians
Gary DuBois, Director
Pechanga Cultural Resources
P.O. Box 2183
Temecula, CA 92593
Telephone: (951) 770-6300
General Counsel for the Pechanga Band
Pechanga Office of the General Counsel
P.O. Box 1477
Temecula, CA 92593
Telephone: (951) 770-6170

Developer
City of Lake Elsinore
130 S Main Street
Lake Elsinore, CA 92530
*For Tribal Monitor scheduling and Tribal Monitor
contact information, please refer to Addendum 2
(Monitoring Services Summary Sheet)*

II. SUBJECT MATTER
This Agreement concerns a project known as Murrieta Creek Multi -Use Trail Project and more specifically defined as APN’s 370-120-001, 370-120-063, 371-110-002, 371-110-003, 371-110-004, 371- 110-005, 371-110- 006, 371-110- 009, 371-110-011, 371-110-013, 371-110-014, 371-110-015, 371-110-0 20, 371-110-023, 371-110-0 24 (“Project”). The PECHANGA TRIBE will provide a copy of this Agreement to the Riverside County Medical Examiner’s Office and the City of Lake Elsinore, Lead Agency for the Project, and agency responsible for environmental compliance of this Project ("Lead Agency").

III. PURPOSE
This A greement formalize s procedures for the treatment of Native American human remains, grave goods, funerary objects, ceremonial items, and cultural items, in the event that any are found in conjunction with development of the Project. This A greement also formalizes procedures for Tribal Monitoring during all grading, groundbreaking, excavation, and ground -disturbing activities performed in conjunction with the Project development, including archaeological testing, studies, surveys, and staging activities. This Agreement is entered into pursuant to the mitigation measures required under the California Environmental Quality Act, Cal ifornia Public Resources Code Section 21000 et seq., as amended ("CEQA") and the conditions of approval for this Project.

IV. CULTURAL AFFILIATION & TREATMENT OF CULTURAL RESOURCES

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
2 The PARTIES agree that the Project area consists of land which has been traced to and traditionally occupied by the PECHANGA TRIBE. Cultural resources, including ceremonial items and archaeological items, which may be found in conjunction with the development of this Project shall be treated as follows:

Treatment of all cultural items will reflect the religious beliefs, customs, and practices of the PECHANGA TRIBE. The DEVELOPER agrees to give all cultural items to the PECHANGA TRIBE for appropriate treatment, unless the DEVELOPER is otherwise ordered by a court or agency of competent jurisdiction. The DEVELOPER waives any and all claims to ownership of all cultural items in favor of the PECHANGA TRIBE. If temporary possession of cultural items by the DEVELOPER or its agents, subcontractor s, or representative s is necessary (for example a Project archaeologist), said entity or individual shall not possess those items for longer than is reasonably necessary, except that all PARTIES agree that ceremonial and sacred items shall be immediately relinquished to the PECHANGA TRIBE for appropriate treatment.

V. DISCOVERY OF HUMAN REMAINS
A. Most Likely Descendant Determination
If Native American human remains are found during development of the Project, the PARTIES understand that the Native American Heritage Commission ("NAHC") will be notified and will determine the Most Likely Descendant ("MLD") pursuant to California Public Resources Code Section 5097.98. Neither PARTY guarantees that the PECHANGA TRIBE or one of its members will be named the MLD. However, given the location of the site and the history/prehistory of the area, the PARTIES’ good faith belief is that Tribal Chairperson Mark Macarro of the PECHANGA TRIBE will be named the MLD.

Should the NAHC determine that a member of an Indian tribe other than the PECHANGA TRIBE is the MLD, the provisions of this Agreement relating to the treatment of such Native American human remains shall be null and void in their entirety, except that the provisions of Addendum 1 to this Agreement, which is fully severable, shall continue in full force and effect.

B. Coordination with County Medical Examiner’s Office
The DEVELOPER shall immediately contact the Medical Examiner and the PECHANGA TRIBE in the event that an y human remains are discovered during the development of the Project. The Medical Examiner shall ensure that notification is provided to the NAHC as required by California Public Resources Code Section 5097.98(a) and California Health & Safety Code Section 7050.5(c).

C. Treatment of Native American Human Remains
In the event that Native American human remains are found during development of the Project and the PECHANGA TRIBE or one of its member s is determined to be the MLD by the NAHC, the following provisions shall apply.

The term "Native American human remains" encompasses more than human bones . The PECHANGA TRIBE’s traditions call for the burial of associated cultural resources with the deceased (grave goods and funerary objects), and the ceremonial burning of human remains, with funerary objects, grave goods and animals. Ashes and other remnants of these burning ceremonies,

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
3 as well as grave goods and funerary objects, associated with or buried with the Native American remains, are to be treated in the same manner as bones, bone fragments, and cremations.

The Medical Examiner shall immediately be notified, ground disturbing activities in that location shall cease, and the remains shall be left in the place where they were discovered until the Medical Examiner has had the opportunity to inspect the remains in place and make her determinations as required by State law, and until a final decision as to the treatment and disposition has been made pursuant to this Agreement and the State law.

The PECHANGA TRIBE shall be allowed, pursuant to California Public Resources Code Section 5097.98(a), to (1) inspect the site of the discovery, and (2) make recommendations as to how the human remains and grave goods should be treated with appropriate dignity. The DEVELO PER shall discuss and confer with the PECHANGA TRIBE all reasonable options with regard to its preferences and recommendations for treatment. The PARTIES agree to discuss in good faith what constitutes "appropriate dignity," as that term is used in the applicable statutes and in the PECHANGA TRIBE'S customs and traditions.

The PECHANGA TRIBE shall complete its inspection and make its MLD recommendation within forty-eight (48) hours of being granted access to the site of the discovery by the landowner. The PECHANGA TRIBE shall have the final determination as to the disposition and treatment of human remains and grave goods.

D. Non-Disclosure of Reburial Locations
Unless otherwise required by law, the site of any reburial of Native American human remains shall not be disclosed and will not be governed by public disclosure requirements of the California Public Records Act, California Government Code Section 7920.000 et seq. The Medical Examiner shall withhold public disclosure of information related to such r eburial pursuant to the specific exemption set forth in California Government Code Section 7927.000.

VI. SIGNIFICANT SITES IMPACTED BY PROJECT
If additional significant sites or sites not identified as significant in the Project environmental review process, but later determined to be significant, are located within the Project impact area, such sites will be subjected to further archa eological and cultural significance evaluation by the Lead Agency and the PECHANGA TRIBE to determine if additional mitigation measures are necessary to treat sites in a culturally appropriate manner consistent with CEQA requirements for mitigation of impacts to cultural resources.

VII. TRIBAL MONITORS
The description of work for Tribal Monitors is attached hereto as Addendum 1 and incorporated herein by reference. Addendum 1 specifies the development activities that Tribal M onitors will monitor, the geographical area over which this monitoring shall be conducted, the size of the monitoring crew, the powers of the monitori ng crew, provisions for compensation of the Tribal Monitors, and other pertinent provisions.

VIII. SUCCESSORS AND ASSIGNS
This Agreement shall be binding upon and inure to the benefit of the heirs, successors, representatives, executors, administrators, and assigns of the parties, including subsequent land

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
4 owners, developers, and subcontractors of the Project area, and any person or entity obligated to comply with environmental and cultural/archaeological protection laws applicable to the Project.

IX. STATUTORY COMPLIANCE
Nothing in this Agreement shall excuse the Lead Agency on this Project or the DEVELOPER from their obligations under any applicable state or federal laws or regulations, including but not limited to the CEQA , California Public Resources Code Section 21000 et seq. ; the National Historic Preservation Act , 16 U.S.C. Section 470 et seq.; California Public Resources Code Sections 5097.98, 5097.98(c), and 5097.99; California Health and Safety Code Section 7050.5(c); California Government Code Section s 7290.000 et seq , 65040.2, 65092, 65351, 65352, 65560, 65352.3, 65352.4, 65562.5; Cal ifornia Civil Code Section 815.3; the Native American Graves Protection and Repatriation Act, 25 U.S.C. Section 3001 et seq.; the California Native American Graves Protection and Repatriation Act of 2001, California Health and Safety Code Section 8010 et seq.; the American Indian Religious Freedom Act, 16 U.S.C. Section 1996, et seq., and the First Amendment to the United States Constitution. Nothing in this Agreement is intended to make any of the above-referenced laws applicable where such laws would otherwise be inapplicable.

X. INDEMNITY
The PECHANGA TRIBE in no way indemnifies nor guarantees the Lead Agency or the DEVELOPER in any of their legal obligations.

XI. SEVERABILITY
Should any part of this Agreement be found by any court or agency of competent jurisdiction to be to any extent invalid or unenforceable, the remainder of this Agreement shall not be affected thereby and shall be valid and enforceable to the fullest extent permitted by law.

XII. CONFIDENTIALITY
This Project is subject to certain confidentiality mandates. AB 52, as codified in California Public Resources Code Section 21082.3(c)(1) requires that the Lead Agency maintain confidential information provided by a tribe during consultation or the environmental review process. That duty to maintain confidentiality also attaches to the DEVELOPER and their agents, and prohibits disclosure of such confidential information regarding tribal cultural resources to third parties .

Further, California Government Code Sections 7927.000 and 792 7.005 also protect from disclosure under the Public Records Act information concerning cultural resources. The cultural information provided in this Agreement, which is a requirement of the Project’s Conditions of Approval, and/or Mitigation Monitoring and Reporting Plan, if required, is being provided as part of the environmental review process and regulatory compliance, and is thus protected from disclosure.

The DEVELOPER agrees to keep confidential and shall not disclose the following, unless required by law or a court of competent jurisdiction: 1) any terms and conditions of this Agreement; and 2) any items discussed in Section V(D). The DEVELOPER shall ensure that all of its officers, directors, agents, employees, and contractors agree to keep confidential the above items and to fully comply with this section as though each of them had signed this Agreement. The PARTIES agree that any remedy at law for a breach of this section would be inadequate and such breach

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
5 shall result in irreparable harm to the PE CHANGA TRIBE, who shall be entitled to obtain injunctive relief for a breach of this section, in addition to any other remedies available to it at law.

XIII. LIMITATION ON SCOPE
This Agreement is unique to this Project only and does not set a precedent for other projects.

XIV. AUTHORITY TO EXECUTE
Each of the persons executing this Agreement expressly warrants that he or she is authorized to do so on behalf of the entity for which he or she is executing this Agreement. Each PARTY to this Agreement represents and warrants that this Agreement is executed voluntarily, with full knowledge of its significance.

XV. COUNTERPARTS AND EFFECTIVE DATE
This Agreement may be signed in two or more counterparts and will be effective when all PARTIES and signatories have affixed their signatures to two or more of the counterparts and said counterparts have been delivered to all PARTIES, at which time the counterparts together will be deemed one original document.

XVI. SIGNATURES

Date: Date:

Tribe:

PECHANGA BAND OF INDIANS

Developer:

City of Lake Elsinore
By: Mark Macarro By: Jason Simpson
Its: Tribal Chairman Its: City Manager

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
6 ADDENDUM 1

TRIBAL MONITORING

Murrieta Creek Multi-Use Trail Project

I. MONITORING SPECIFICATIONS
Murrieta Creek Multi-Use Trail Project, defined in Section II of the Cultural Resources Treatment and Tribal Monitoring Agreement, shall consist of the development of a multi- use trail that connects Skylark Drive with the Lake Elsinore Levee.

Given the nature and sensitivity of the archaeological sites and cultural resources that are or may be in the Project area, it is agreed that the PECHANGA TRIBE shall designate representatives to be retained as Tribal M onitors to monitor all grading, groundbreaking, excavation, and ground - disturbing activities performed in the Project area and in conjunction with the Project development, including archaeological testing, studies, surveys, and staging activities. Tribal Monitors will not monitor paleontological material. If necessary, archaeological observation shall consist of a qualified archaeologist, retained by the DEVELOPER, to be present during grading activities to identify and/or ascertain the significance of any subsurface cultural resources or to aid in the avoidance of sensitive areas.

II. DISCOVERY OF HUMAN REMAINS
In the event that human remains, as defined in Section V(C) of the Cultural Resources Treatment and Tri bal Monitoring Agreement, incorporated herein by reference, are found during development of the Project, T ribal Monitors are empowered to temporarily halt and/or relocate grading or excavation activities pending further investigation by the Medical Examine r and the PECHANGA TRIBE, pursuant to C alifornia Health & Safety Code Section 7050.5. The Tribal Monitors are further empowered to temporarily halt and/or relocate grading or excavation activities, for short periods of time, to conduct further evaluation of the significance of discovered cultural items, including further controlled excavations pursuant to California Public Resources Code Section 21083.2(i). Surface or subsurface artifacts of significance may be collected and mapped during this controlled excavation.

III. PRE-GRADING CONFERENCE & PROJECT CREW SIZES
Regarding grading activities, a pre-grading conference shall be held by the DEVELOPER to clarify Tribal Monitoring specifications with the grading contractor and/or Project manager and the grading inspector of the jurisdiction in which the Project site is located. The PECHANGA TRIBE shall be invited to participate in this conference.

To determine Tribal Monitoring crew sizes, a written schedule of excavation, testing, grading, and ground- disturbing activities shall be submitted by the DEVELOPER to the PECHANGA TRIBE one week in advance of the commencement of these activities. If the DEVELOPER changes the written schedule of excavation with less than twenty -four ( 24) hours’ notice, the PECHANGA TRIBE may impose a minimum half -day show-up charge. “ Notice” must be given during normal business hours ( i.e., Monday-Friday from 8:00 a.m. to 5:00 p.m.). Notice provide d outside of normal business hours may result in a minimum half-day charge.

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
7 The PARTIES to this Agreement anticipate the need for a Tribal M onitoring crew consisting of two (2) persons. If the scope of work changes to require additional monitors (for example, if inadvertent discoveries of cultural resources are made or simultaneous grading in two or more geographic areas), the DEVELOPER agrees to come to a reasonable agreement with the PECHANGA TRIBE regarding compensation of more than two (2) monitors.

IV. COMPENSATION
The PECHANGA TRIBE shall hire the Tribal Monitoring crew for this Project and shall be responsible for coordinating their activities. The PECHANGA TRIBE recognizes dangerous conditions can exist at the Project work site, particularly during grading operations, and agrees to assume responsibility for the safety of the Tribal M onitors while on the Project site. The PECHANGA TRIBE possesses liability insurance for its Monitors.

The DEVELOPER shall compensate each Tribal Monitor at a rate of $ 85.00 per hour , or at the Tribal Monitors’ then -current hourly rate for monitoring work taking place more than one (1) year after the execution of this Agreement . The PECHANGA TRIBE shall provide DEVELOPER with an updated fee schedule as necessary. Overtime rates of time and one -half of the quoted hourly rate apply for “after hours work” and “weekend work. ” “After hours work” is defined as services performed beyond an eight -hour day from start of construction. “Weekend work” is defined as services performed between close of the eight -hour construction day on Friday and start of construction work Monday morning. H oliday rates of double time, or two times the quoted hourly rate, apply for all work taking place on a holiday. The hourly rate will not be applicable to travel time to and from the Project site. The DEVELOPER shall also reimburse the Tribal Monitors for all reasonable and documented mileage expenses at the then-current Federal Travel Regulation mileage rate.

A minimum of four hours ("show-up time") will be charged to the DEVELOPER for unannounced work stoppages of Tribal Monitors which are not due to actions of the P ECHANGA TRIBE. A minimum of two hours will be charged to the DEVELOPER for the pre -grading conference and any other meetings conducted outside of regularly scheduled grading or construction hours.

The DEVELOPER agrees that the PECHANGA TRIBE may invoice th e DEVELOPER for the Tribal M onitors' compensation on a monthly basis. The DEVELOPER also agrees to remit payment in full to the following address within thirty (30) days of receipt of the PECHANGA TRIBE's invoice:

Accounting Department
Pechanga Band of Indians
Attn: Accounts Receivable
P.O. Box 1477
Temecula, CA 92593
All unpaid balances are subject to a monthly finance charge of 2% of the balance owed. If the DEVELOPER fails to remit payment, the PECHANGA TRIBE may pursue any necessary legal action, including collections, to recover the money owed.

V. MONITOR SERVICES SUMMARY SHEET
Please refer to Addendum 2 for pertinent contact information regarding monitor services.

Murrieta Creek Multi-Use Trail Project Pechanga Band of Indians Cultural Resources Treatment &
Tribal Monitoring Agreement
8 ADDENDUM 2

MONITORING SERVICES SUMMARY SHEET

PECHANGA TRIBE INFORMATION
Account # Name of Tribe Address Phone #
Pechanga Band of Indians PO Box 1477 Temecula CA 92593 951-770-6000 Accounts Receivable Contact Address: Email: Phone #
Aide Fierro PO Box 1477 Temecula CA 92593 [email protected] 951-770-6111 Monitor Services Contact Address: Email: Phone #
Tina Thompson-Mendoza PO Box 2183 Temecula CA 92593 [email protected] 951-770-6302 *To schedule tribal monitoring, the Developer must contact Pechanga’s Monitor Services Contact. If they cannot be reached, please contact Robert Ringlero 951-770-6303 and/or Ebru Ozdil 951-770-6313. One-week advance notice is required to schedule monitoring.

DEVELOPER INFORMATION
Project # Project Owner/Developer Project Owner
Phone #
Estimated
Project Start
Date:

Estimated
Project End
Date:

Project Manager Name: Address:

Email: Phone Number:

Accounts Payable Contact: Address:

Email: Phone Number:

Hourly Rate Overtime Rate Holiday Rate Mileage Rate Show Up Fee Pre-grading Time
$85.00 $127.50 $170.00 Federal Rate 4 hours

For Internal Use Only:

14)
Cultural Resources Monitoring Agreement with the Soboba Band Approve and authorize the City Manager to execute a Cultural Resources Monitoring Agreement with the Soboba Band for the Murrieta Creek Multi-Use Trail Project.

REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:May 13, 2025
Subject:Cultural Resources Monitoring Agreement with the Soboba Band Recommendation
Approve and authorize the City Manager to execute a Cultural Resources Monitoring Agreement with the Soboba Band for the Murrieta Creek Multi-Use Trail Project.

Background
In 2019, the City applied for and was awarded Active Transportation Program Cycle 4 grant funding to design and construct the Murrieta Creek Multi-Use Trail extending between Skylark Drive and the Lake Levee Trail. The Murrieta Creek Trail is a multi-jurisdictional, active transportation trail consistent with the City’s General Plan and Eastlake Specific Plan adopted in 2017.

The final design of the Murrieta Creek Multi-Use Trail project has been completed, and the project will be in bid for construction. The construction contract is expected to be awarded in late Summer for 2025. Construction of the project is anticipated to be completed in 2026. As part of the project’s mitigation monitoring and reporting program, the project is required to mitigate for any cultural resource findings.

Discussion
Cultural Resource Monitoring Agreement (Agreement) between the Soboba Band and the City formalizes procedures for tribal monitoring by the Soboba Band during ground disturbing activities. Agreement allows the Soboba Band to provide tribal monitoring and specialized assistance with the identification of cultural resources, historic properties, items of Native American Cultural Patrimony, and determination of significance during all cultural resource investigations.

MCT Soboba Agreement

Fiscal Impact
The costs associated with this agreement are programmed within the City’s CIP budget.

Attachments
Attachment 1 - Agreement
Engineering
1 SOBOBA BAND OF LUISEÑO INDIANS
P.O. BOX 487, SAN JACINTO, CA 92581

CULTURAL RESOURCE MONITORING AGREEMENT
This CULTURAL RESOURCE MONITORING AGREEMENT (“Agreement”) is made and entered into as of March __, 2025, by and between SOBOBA BAND OF LUISEÑO INDIANS, a federally recognized Indian tribe (“Soboba Band”) and the CITY OF LAKE ELSINORE, a municipal corporation (“Developer”) (Soboba Band and Developer are sometimes referred to individually as a “Party,” and collectively as the “Parties”).

RECITALS
A. Subject Matter: This Agreement concerns a Project located within the City of Lake Elsinore owned or otherwise controlled by Developer, commonly referred to as the Murieta Creek Multi-Use Trail Project (hereinafter referred to as the "Project") and as more particularly described in Attachment I to this Agreement. For purposes of this Agreement, the Developer is also the Lead Agency.

B. Purpose: The purpose of this Agreement is to formalize procedures for tribal monitoring by the Soboba Band of Luiseño Indians during ground disturbing activities.

The description of work. Description of work for monitors for the grading and ground disturbing activities at the Project site is provided in Attachment II to this Agreement and incorporated herein by this reference. Section I of Attachment II specifies the duties and responsibilities of the identified tribal monitoring crew and other specified parties. Section II of Attachment II identifies the geographical area over which the tribal monitoring crew shall oversee and Sections III and IV of Attachment II mandate direct compensation of the tribal monitoring crew by the Developer.

Limitation on Scope. This Agreement is unique to the Project only and does not set a precedent for other projects.

Counterparts. This Agreement may be signed in two or more counterparts and shall be effective when all the Parties and signatories have affixed their signatures to two or more of the counterparts and the counterparts have been delivered to all Parties, at which time the counterparts together will be deemed one original document. [Signature on next page]
2 Date: (March ____, 2025) SOBOBA BAND OF LUISEÑO INDIANS ___________________________________
By: Isaiah Vivanco, Tribal Chairman
Soboba Band of Luiseño Indians
Date: (March ____, 2025) CITY OF LAKE ELSINORE
___________________________________
By: Jason Simpson, City Manager
City of Lake Elsinore
Billing Contact & Associated Information:

City of Lake Elsinore
Attn: City Engineer
130 S. Main Street
Lake Elsinore, CA 92530
Phone Number: (951) 674-3124
Email Address: [email protected]
3 Attachment I
Murrieta Creek Multi-Use Trail Project Description
The proposed Murrieta Creek Multi-Use Trail Project is envisioned as a non-motorized, regional multi-use trail within the Lake Elsinore Back Basin. The proposed multi-use trail would be a 10-foot-wide paved trail and would include safety improvements for non-motorists, safety fences, and lake and mountain viewpoints along the trail. The surface of the trail will consist of asphalt over a Class Two aggregate base. Split rail fencing will be mounted on either side of the trail with a 2-foot-wide decomposed granite (DG).

4 Attachment II

NATIVE AMERICAN MONITORING OF GRADING AND GROUND

DISTURBING ACTIVITIES
I. Specifications
Given the nature and sensitivity of the Tribal Cultural Resources and Historic properties that are in or may be within the Project area, the Soboba Band of Luiseno Indians shall provide tribal monitoring, and specialized assistance with the identification of Tribal Cultural Resources, Historic Properties, Items of Native American Cultural Patrimony, and the determination of significance, during all cultural resource investigations, and all ground disturbing activities for the Project. Tribal monitors will work in coordination with the Developer’s designated onsite representative. The Native American monitors will be empowered to halt all earthmoving equipment in the immediate area of discovery when cultural items or features are identified until further evaluation can be made in determining their significance. It is understood that if avoidance of cultural resources is determined to be infeasible, surface and subsurface items of significance may be collected and mapped during this operation following standard archaeological practices.

After discovery of cultural items or features discussions will take place to determine the significance of the situation and best course of action for avoidance, protection of resources or data recovery as applicable.

None of the provision of this Agreement are intended to amend or otherwise abrogate the responsibilities of the Developer, in its capacity as Lead Agency, under applicable law, or in connection with the Developer’s responsibilities set forth in the project’s Mitigation Measures and/or Conditions of Approval.

II. Project to be Monitored
Monitoring shall encompass the areas comprising the Murrieta Creek Multi- Use Trail Project as indicated in Recital A and Attachment I of this Agreement, and shall be known as the Project area. It is agreed that monitoring shall be allowed for all archaeological studies, excavations, and ground disturbing activities occurring in conjunction with the development of the Project.

III. Project Crew Size
The parties to this Agreement anticipate the need for a tribal monitoring crew initially consisting of one (1) person. The Developer’s agrees to designate an onsite representative, who will be responsible for signing the tribal monitor’s 5 daily activity log at the close of each work day. If the scope of the work changes (e.g. inadvertent discoveries of cultural resources or simultaneous grading) the Developer will compensate the work of additional tribal monitors to the originally agreed upon crew (1) tribal monitors. The compensation rate shall be made directly from Developer to the Soboba Band of Luiseno Indians.

The Developer agrees to provide the Soboba Band of Luiseño Indians a minimum forty-eight (48) hour advance notice prior to the commencement of ground disturbing activities. Developer will be subject to a $1000 fee, for ground disturbing activities completed without the oversite of a Soboba Tribal Monitor, and without prior notification to the Soboba Band of Luiseno Indians.

IV. Compensation
The Soboba Band shall provide the tribal monitoring crew for this project be responsible for coordinating the tribal monitors’ activities on this Project. The Soboba Band recognizes that dangerous conditions may exist on the work site, particularly during grading operations, and agrees to assume responsibility for the safety of the tribal monitoring crew while the crew remains on the Project site. The Soboba Band possess full coverage insurance for the tribal monitors. (Provided upon request.)
Developer shall directly compensate the Soboba Band of Luiseno Indians in accordance with the following compensation rates and procedures. Invoice will be submitted on a monthly and be paid within 30 days to insure monitor compensation.

A minimum 4-hour half-day charge (“show up” time) shall be charged to the Developer for unannounced work stoppages of the tribal monitors that are not due to actions by the Soboba Band.

Per-Diem will also be set at the rate listed below.

Tribal Consultation for Discoveries $ 85.00 hourly rate Native American Monitoring $ 90.00 hourly rate
Overtime (After 8 hours Daily or 40 Hours a week) $ 135.00 hourly rate Daily Per-Diem $ 120.00 Per GSA
Double Time (After 12 hours Daily) $ 180.00 hourly rate Administrative Fee 15% of Invoice
15)
KB Home Coastal Tract 36557 Terracina Haul Route
Approve a request for the haul route including hours of operation for the Terracina project and authorize the Mayor and City Manager to execute the haul route construction agreement.

REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:May 13, 2025
Subject:KB Home Coastal Tract 36557 Terracina Haul Route Recommendation
Approve a request for the haul route including hours of operation for the Terracina project and authorize the Mayor and City Manager to execute the haul route construction agreement.

Background
In August of 2010, the City Council passed Ordinance 1271. The ordinance requires all projects with transportation of earth materials in excess of 5,000 cubic yards to have their haul routes approved by the City Council. KB Homes Coastal (KB Homes) is requesting approval of a haul route to be used during the subject’s development’s import phase.

Discussion
Grading work has commenced for the Terracina project site. Import of material is required to elevate the site. KB Homes will import approximately 40,000 cubic yards of material from a project site in the unincorporated County of Corona. Richard Lopez Construction, Inc. has been contracted with KB Homes to conduct the import. There will be one (1) haul route:

Travel from Export Site (Loaded) Trucks:
•Left on De Palma Road
•Right on Indian Truck Trail
•Right on Interstate 15 (Southbound)
•Right on Nichols Road
•Left on Terra Cotta Road to the project site
Terracina Haul Route

Travel to Export Site (Unloaded) Trucks:
•Left on Terra Cotta Road
•Right on Nichols Road
•Left onto Interstate 15 (Northbound)
•Left on Indian Truck Trail
•Left onto De Palma Road to the project site
The approved hours of work will be from 8:00 am to 4:00 pm, Monday through Friday, to minimize the impact on rush hour traffic. Once commenced, the import will continue for up to 29 working days. Richard Lopez Construction, Inc. has provided a video log of the condition of the haul route.

KB Homes Coastal Inc. has posted a $5,000 cash deposit that is refundable upon the successful completion of hauling and cleanup activities.

Conditions for this hauling process are as follows:

1. Provide equipment in the form of a front-end load or two (2) skid steer loaders, including operator, trailer and tow vehicle, street sweeper, and dump truck to respond within 30 minutes of any report spill along the haul route.

2. Distribute the haul route and hours of operations to all haul truck operators prior to hauling operations.

3. Provide “Slow Trucks” signs at designated locations as approved by the City Engineer.

4. Provide a flagman to aid with traffic control at the entrance to the project site.

5. Provide dust control measures, including water trucks at receiving locations.

6. Daily sweeping of all impacted roads at the discretion of the City Engineering Inspector.

7. Provide documentation that the trucks being used have passed CHP and/or DMV inspections within the past 12 months.

8. Violations of any of these conditions will result in the stoppage of work until a Safety and Compliance meeting with the inspector and city engineer can be held.

9. It is the Developer’s responsibility to file and obtain a grading permit with the proper jurisdiction(s) at the borrow site.

10. The City reserves the right to modify hours of operation, restrict the number of daily trips, or a combination thereof, should hauling interfere with school traffic to avoid drop-off and pick-up times or should the hauling adversely impact peak hour travel.

Fiscal Impact
KB Homes, pursuant to the plans and specifications, will be responsible for any damage occurring to the city streets, and will place security with the City to guarantee such.

Attachments
Attachment 1 - Haul Route Agreement
Exhibit A - Haul Route Map
Exhibit B - Haul Route Questionnaire
Engineering

ATTACHMENT 1

HAUL ROUTE MAP

16)
Professional Services Agreement with HDR Engineering, Inc. to Provide Project Approval & Environmental Document (PA&ED) for the Interstate 15 Nichols Road Interchange Improvement Project
Approve and authorize the City Manager to execute a Professional Services Agreement with HDR Engineering, Inc. for Project Approval & Environmental Document (PA&ED) for the Interstate 15 Nichols Road Interchange Improvement Project in the amount of $4,563,855 in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency for unanticipated costs.

REPORT TO CITY COUNCIL
To:Honorable Mayor and Members of the City Council
From:Jason Simpson, City Manager
Prepared by:Remon Habib, City Engineer
Date:May 13, 2025
Subject:Professional Services Agreement with HDR Engineering, Inc. to Provide Project Approval & Environmental Document (PA&ED) for the Interstate 15 Nichols Road Interchange Improvement Project
Recommendation
Approve and authorize the City Manager to execute a Professional Services Agreement with HDR Engineering, Inc. for Project Approval & Environmental Document (PA&ED) for the Interstate 15 Nichols Road Interchange Improvement Project in the amount of $4,563,855 in such final form as approved by the City Attorney and authorize the City Manager to execute change orders not to exceed a 10% contingency for unanticipated costs.

Background
The Interstate 15 Nichols Road Interchange (Interchange) is located between the Lake Street and Central Avenue (State Route 74) interchanges in Lake Elsinore. The Interchange is currently a diamond configuration that is serving and will serve as a major access point for future and existing industrial and residential development at properties west of Interstate 15 and residential and commercial properties east of Interstate 15. The Interchange is within very close proximity to local intersections and driveways, where future peak hour volumes are anticipated to cause congestion and delays at these locations in addition to the freeway ramp intersections.

The Project Study Report-Project Development Support (PSR-PDS) phase was initiated in 2023 and the PSR was approved in December 2024. The Professional Services Agreement will authorize HDR Engineering, Inc. (HDR) to start the PA&ED phase and the preparation of the preliminary engineering and environmental services for the development of a Project Report and Environmental Document.

I-15 Nichols Road IC

Discussion
The project will study up to three (3) build alternatives and one (1) no build alternative. PA&ED services include the completion of the Geometric Approval Drawings, Design Standard Decision Document, Final Project Report and Final Environmental Document Approval (NEPA and CEQA document). Additional scope of services includes Project Management, preparation and approval of the Traffic Operations Analysis Report and Hydraulics/Hydrology Studies, survey and mapping, geotechnical studies, stakeholder and community outreach, noise, air and water quality studies, and environmental technical studies.

Fiscal Impact
The Professional Services Agreement will result in a cost of $4,563,855 plus an additional 10% in contingency not to exceed amount of $5,020,241. Funding has been secured through the WRCOG’s TUMF Program.

Attachments
Attachment 1 - Agreement
Exhibit A - Proposal
Attachment 2 - Project Map
Engineering

AGREEMENT FOR PROFESSIONAL SERVICES
HDR Engineering, Inc.

I-15/Nichols Road Interchange Improvement Project Approval & Environmental Document Support
This Agreement for Professional Services (the “Agreement”) is made and entered into as of May 13, 2025, by and between the City of Lake Elsinore, a municipal corporation (‘‘City") and HDR Engineering, Inc., a Corporation ("Consultant").

RECITALS
A. The City has determined that it requires the following professional services:

Preiminary engineering and environmental services for the development of project repor and environmental document for Interstate 15 Nichols Road Interchange improvements.

B. Consultant has submitted to City a proposal, dated May 2, 2025, attached hereto as Exhibit A (“Consultant’s Proposal”) and incorporated herein, to provide professional services to City pursuant to the terms of this Agreement.

C. Consultant possesses the skill, experience, ability, background, certification and knowledge to perform the services described in this Agreement on the terms and conditions described herein.

D. City desires to retain Consultant to perform the services as provided herein and Consultant desires to provide such professional services as set forth in this Agreement.

AGREEMENT

1. Scope of Services. Consultant shall perform the services described in Consultant’s Proposal (Exhibit A). Consultant shall provide such services at the time, place, and in the manner specified in Consultant’s Proposal, subject to the direction of the City through its staff that it may provide from time to time.

2. Time of Performance.
a. Time of Essence. Time is of the essence in the performance of this Agreement. The time for completion of the professional services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the professional services contemplated pursuant to this Agreement according to the agreed upon performance schedule in Consultant’s Proposal (Exhibit A). b. Performance Schedule. Consultant shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the Consultant’s Proposal (Exhibit A). When requested by Consultant, extensions to the time period(s) specified may be approved in writing by the City Manager.

c. Term. The term of this Agreement shall commence upon execution of this Agreement and shall continue until the services and related work are completed in accordance with the Consultant’s Proposal (Exhibit A).

3. Compensation. Compensation to be paid to Consultant shall be in accordance with the fees set forth in Consultants’ Proposal (Exhibit A), which is attached hereto and incorporated herein by reference. In no event shall Consultant’s compensation exceed Four Million Five Hundred Sixty Three Thousand Eight Hundred Fifty Five dollars ($4,563,855) without additional written authorization from the City. Notwithstanding any provision of Consultant’s Proposal to the contrary, out of pocket expenses set forth in Exhibit A shall be reimbursed at cost without an inflator or administrative charge. Payment by City under this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City at the time of payment.

4. Method of Payment. Consultant shall promptly submit billings to the City describing the services and related work performed during the preceding month to the extent that such services and related work were performed. Consultant’s bills shall be segregated by project task, if applicable, such that the City receives a separate accounting for work done on each individual task for which Consultant provides services. Consultant’s bills shall include a brief description of the services performed, the date the services were performed, the number of hours spent and by whom, and a description of any reimbursable expenditures. City shall pay Consultant no later than forty-five (45) days after receipt of the monthly invoice by City staff.

5. Background Checks. At any time during the term of this Agreement, the City reserves the right to make an independent investigation into the background of Consultant’s personnel who perform work required by this Agreement, including but not limited to their references, character, address history, past employment, education, social security number validation, and criminal or police records, for the purpose of confirming that such personnel are lawfully employed, qualified to provide the subject service or pose a risk to the safety of persons or property in and around the vicinity of where the services will be rendered or City Hall. If the City makes a reasonable determination that any of Consultant’s prospective or then current personnel is deemed objectionable, then the City may notify Consultant of the same. Consultant shall not use that personnel to perform work required by this Agreement, and if necessary, shall replace him or her with a suitable worker.

6. Suspension or Termination.
a. The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of such notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement.
b. In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City, pursuant to Section entitled “Method of Payment” herein.

7. Plans, Studies, Documents.
a. Ownership of Documents. All plans, studies, documents and other writings prepared by and for Consultant, its officers, employees and agents and subcontractors in the course of implementing this Agreement, except working notepad internal documents, shall become the property of the City upon payment to Consultant for such work, and the City shall have the sole right to use such materials in its discretion without further compensation to Consultant or to any other party. Consultant shall, at Consultant’s expense, provide such reports, plans, studies, documents and other writings to City upon written request. City shall have sole determination of the public’s rights to documents under the Public Records Act, and any third- party requests of Consultant shall be immediately referred to City, without any other actions by Consultant.
b. Licensing of Intellectual Property. This Agreement creates a nonexclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require that all subcontractors agree in writing that City is granted a nonexclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. c. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the services under this Agreement. Nor shall such materials be disclosed to any person or entity not connected with the performance of the services under this Agreement. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City’s name or insignia, photographs relating to project for which Consultant’s services are rendered, or any publicity pertaining to the Consultant’s services under this Agreement in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

8. Consultant’s Books and Records.
a. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant to this Agreement.

b. Consultant shall maintain all documents and records which demonstrate performance under this Agreement for a minimum period of three (3) years, or for any longer period required by law, from the date of termination or completion of this Agreement. c. Any records or documents required to be maintained pursuant to this Agreement shall be made available for inspection or audit, at any time during regular business hours, upon written request by the City Manager, City Attorney, City Auditor or a designated representative of these officers. Copies of such documents shall be provided to the City for inspection at City Hall when it is practical to do so. Otherwise, unless an alternative is mutually agreed upon, the records shall be available at Consultant’s address indicated for receipt of notices in this Agreement.
d. Where City has reason to believe that such records or documents may be lost or discarded due to dissolution, disbandment or termination of Consultant’s business, City may, by written request by any of the above-named officers, require that custody of the records be given to the City and that the records and documents be maintained in City Hall. Access to such records and documents shall be granted to any party authorized by Consultant, Consultant’s representatives, or Consultant’s successor-in-interest.

9. Independent Contractor.
a. Consultant is and shall at all times remain as to the City a wholly independent contractor pursuant to California Labor Code Section 3353. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant’s officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, or bind City in any manner. b. Notwithstanding any other federal, state and local laws, codes, ordinances and regulations to the contrary and except for the fees paid to Consultant as provided in the Agreement, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

11. Interests of Consultant. Consultant (including principals, associates and professional employees) covenants and represents that it does not now have any investment or interest in real property and shall not acquire any interest, direct or indirect, in the area covered

by this Agreement or any other source of income, interest in real property or investment which would be affected in any manner or degree by the performance of Consultant’s services hereunder. Consultant further covenants and represents that in the performance of its duties hereunder no person having any such interest shall perform any services under this Agreement.

Consultant is not a designated employee within the meaning of the Political Reform Act because Consultant:
a. will conduct research and arrive at conclusions with respect to his/her rendition of information, advice, recommendation or counsel independent of the control and direction of the City or of any City official, other than normal agreement monitoring; and b. possesses no authority with respect to any City decision beyond rendition of information, advice, recommendation or counsel. (FPPC Reg. 18700(a)(2).)

12. Professional Ability of Consultant. City has relied upon the professional training and ability of Consultant to perform the services hereunder as a material inducement to enter into this Agreement. Consultant shall therefore provide properly skilled professional and technical personnel to perform all services under this Agreement. All work performed by Consultant under this Agreement shall be in accordance with applicable legal requirements and shall meet the standard of quality ordinarily to be expected of competent professionals in Consultant’s field of expertise.

13. Compliance with Laws.
a. Consultant shall comply with all local, state and federal laws and regulations applicable to the services required hereunder, including any rule, regulation or bylaw governing the conduct or performance of Consultant and/or its employees, officers, or board members.
b. Consultant represents that it has obtained and will maintain at all times during the term of this Agreement all professional and/or business licenses, certifications and/or permits necessary for performing the services described in this Agreement, including a City business license.

14. Licenses. Consultant represents and warrants to City that it has the licenses, permits, qualifications, insurance and approvals of whatsoever nature which are legally required of Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement, any licenses, permits, insurance and approvals which are legally required of Consultant to practice its profession. Consultant shall maintain a City of Lake Elsinore business license.

15. Indemnity. Consultant shall indemnify, defend, and hold harmless the City and its officials, officers, employees, agents, and volunteers from and against any and all losses, liability, claims, suits, actions, damages, and causes of action arising out of any personal injury, bodily injury, loss of life, or damage to property, or any violation of any federal, state, or municipal law or ordinance, to the extent caused, in whole or in part, by the willful misconduct or negligent acts or omissions of Consultant or its employees, subcontractors, or agents, by acts for which they could be held strictly liable, or by the quality or character of their work. The foregoing obligation of Consultant shall not apply when (1) the injury, loss of life, damage to property, or violation of

law arises from the sole negligence or willful misconduct of the City or its officers, employees, agents, or volunteers and (2) the actions of Consultant or its employees, subcontractor, or agents have contributed in no part to the injury, loss of life, damage to property, or violation of law. It is understood that the duty of Consultant to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration.

16. Insurance Requirements.
a. Insurance. Consultant, at Consultant’s own cost and expense, shall procure and maintain, for the duration of the contract, unless modified by the City’s Risk Manager, the following insurance policies.
i. Workers’ Compensation Coverage. Consultant shall maintain Workers’ Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California. In addition, Consultant shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California for all of the subcontractor’s employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by the City at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against City, its officers, agents, employees and volunteers for losses arising from work performed by Consultant for City. In the event that Consultant is exempt from Worker’s Compensation Insurance and Employer’s Liability Insurance for his/her employees in accordance with the laws of the State of California, Consultant shall submit to the City a Certificate of Exemption from Workers Compensation Insurance in a form approved by the City Attorney.
ii. General Liability Coverage. Consultant shall maintain commercial general liability insurance in an amount not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit. Required commercial general liability coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 (ed. 11/88) or Insurance Services Office form number GL 0002 (ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability. No endorsement may be attached limiting the coverage.

iii. Automobile Liability Coverage. Consultant shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

Automobile liability coverage must be at least as broad as Insurance Services Office Automobile Liability form CA 0001 (ed. 12/90) Code 1 (“any auto”). No endorsement may be attached limiting the coverage.
iv. Professional Liability Coverage. Consultant shall maintain professional errors and omissions liability insurance appropriate for Consultant’s profession for protection against claims alleging negligent acts, errors or omissions which may arise from Consultant’s services under this Agreement, whether such services are provided by the Consultant or by its employees, subcontractors, or sub consultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single limit per occurrence basis. b. Endorsements. Each general liability and automobile liability insurance policy shall be with insurers possessing a Best’s rating of no less than A:VII and shall be endorsed with the following specific language:
i. Notwithstanding any inconsistent statement in any required insurance policies or any subsequent endorsements attached thereto, the protection offered by all policies, except for Workers’ Compensation, shall bear an endorsement whereby it is provided that, the City and its officers, employees, servants, volunteers and agents and independent contractors, including without limitation, the City Manager and City Attorney, are named as additional insureds. Additional insureds shall be entitled to the full benefit of all insurance policies in the same manner and to the same extent as any other insureds and there shall be no limitation to the benefits conferred upon them other than policy limits to coverages.
ii. This policy shall be considered primary insurance as respects the City, its elected or appointed officers, officials, employees, agents and volunteers.

Any insurance maintained by the City, including any self-insured retention the City may have, shall be considered excess insurance only and shall not contribute with it. iii. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.
iv. The insurer waives all rights of subrogation against the City, its elected or appointed officers, officials, employees or agents. v. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its elected or appointed officers, officials, employees, agents or volunteers.
vi. The insurance provided by this Policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days written notice has been received by the City.

c. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the City’s option, Consultant shall demonstrate financial capability for payment of such deductibles or self-insured retentions. d. Certificates of Insurance. Consultant shall provide certificates of insurance with original endorsements to City as evidence of the insurance coverage required herein.

Certificates of such insurance shall be filed with the City on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the City at all times during the term of this Agreement.

17. Notices. Any notice required to be given under this Agreement shall be in writing and either served personally or sent prepaid, first class mail. Any such notice shall be addressed to the other party at the address set forth below. Notice shall be deemed communicated within 48 hours from the time of mailing if mailed as provided in this section.

If to City: City of Lake Elsinore
Attn: City Manager
130 South Main Street
Lake Elsinore, CA 92530
With a copy to: City of Lake Elsinore
Attn: City Clerk
130 South Main Street
Lake Elsinore, CA 92530
If to Consultant: HDR Engineering, Inc.

Attn: Thomas T. Kim
3220 El Camino Real, Suite 200
Irvine, CA 92602

18. Assignment and Subcontracting. The parties recognize that a substantial inducement to City for entering into this Agreement is the professional reputation, experience and competence of Consultant and the subcontractors listed in Exhibit B. Consultant shall be fully responsible to City for all acts or omissions of any subcontractors. Assignments of any or all rights, duties or obligations of the Consultant under this Agreement will be permitted only with the express consent of the City. Consultant shall not subcontract any portion of the work to be performed under this Agreement except as provided in Exhibit B without the written authorization of the City. If City consents to such subcontract, Consultant shall be fully responsible to City for all acts or omissions of those subcontractors. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of the City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise is required by law.

19. Waiver. Waiver of a breach or default under this Agreement shall not constitute a continuing waiver of a subsequent breach of the same or any other provision under this Agreement.

20. Litigation Expenses and Attorneys’ Fees. If either party to this Agreement commences any legal action against the other party arising out of this Agreement, the prevailing party shall be entitled to recover its reasonable litigation expenses, including court costs, expert witness fees, discovery expenses, and attorneys’ fees.

21. Mediation. The parties agree to make a good faith attempt to resolve any disputes arising out of this Agreement through mediation prior to commencing litigation. The parties shall mutually agree upon the mediator and share the costs of mediation equally. If the parties are unable to agree upon a mediator, the dispute shall be submitted to JAMS or its successor in interest. JAMS shall provide the parties with the names of five qualified mediators. Each party shall have the option to strike two of the five mediators selected by JAMS and thereafter the mediator remaining shall hear the dispute. If the dispute remains unresolved after mediation, either party may commence litigation.

22. Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

23. Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.

24. Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects.

Consultant agrees to fully comply with all applicable federal and state labor laws (including, without limitation, if applicable, the Prevailing Wage Laws). It is agreed by the parties that, in connection with the Work or Services provided pursuant to this Agreement, Consultant shall bear all risks of payment or non-payment of prevailing wages under California law, and Consultant hereby agrees to defend, indemnify, and hold the City, and its officials, officers, employees, agents, and volunteers, free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. The foregoing indemnity shall survive termination of this Agreement.

25. Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect.

26. Controlling Law Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California and any action brought relating to this Agreement shall be held exclusively in a state court in the County of Riverside.

27. Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to

make this Agreement and to bind each respective party. The City Manager is authorized to enter into an amendment or otherwise take action on behalf of the City to make the following modifications to the Agreement: (a) a name change; (b) grant extensions of time; (c) non- monetary changes in the scope of services; and/or (d) suspend or terminate the Agreement.

28. Counterparts. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart.

29. Entire Agreement; Incorporation; Conflict. This Agreement contains the entire understanding between the parties relating to the obligations described herein. All prior or contemporaneous understandings, agreements, representations and statements, oral or written, are superseded in total by this Agreement and shall be of no further force or effect. Consultant’s Proposal is incorporated only for the description of the scope of services and/or the schedule of performance and no other terms and conditions from such proposal shall apply to this Agreement unless specifically agreed to in writing. In the event of conflict, this Agreement shall take precedence over those contained in the Consultant’s Proposal.

30. Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. [Signatures on next page]

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the date first written above.
“CITY”
CITY OF LAKE ELSINORE, a municipal
corporation
City Manager
ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney
Assistant City Manager
“CONSULTANT”
HDR Engineering, Inc., a Corporation
By: Thomas T. Kim
Its: Senior Vice President
Attachments: Exhibit A – Consultant’s Proposal
Exhibit B – List of Subcontractors

EXHIBIT A

EXHIBIT A
CONSULTANT’S PROPOSAL
[ATTACHED]

EXHIBIT B

EXHIBIT B

LIST OF SUBCONTRACTORS
[ATTACHED]
City of Lake Elsinore
Engineering Department
May 2025

COST PROPOSAL
Interstate 15 Nichols Road Interchange Improvement Project Project Approval and Environmental Document Services
City Project No. Z10082
Project Fee Summary
01 PROJECT FEE SUMMARY
Task 100 - Project Management $513,894.14 $15,961 $0 $3,598.58 $48,178.44 $0.00 $0.00 $178,415.89 $0.00 $0.00 $760,048.49 Task 160: Perform Preliminary Engineering Studies and Draft Project Report $894,262.19 $0 $0 $106,657.44 $201,192.09 $0.00 $116,215.88 $0.00 $234,192.75 $36,874.98 $1,589,395.33 Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document $242,651.29 $30,193 $18,250 $3,117.60 $0.00 $80,100.50 $0.00 $937,886.54 $177,141.09 $0.00 $1,489,339.68 Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative $127,022.68 $26,641 $0 $0.00 $0.00 $0.00 $0.00 $87,716.04 $0.00 $0.00 $241,379.44 Task 180: Prepare and Approve Project Report and Final Environmental Document $170,042.03 $0 $0 $0.00 $0.00 $0.00 $0.00 $142,253.94 $23,205.47 $0.00 $335,501.44 ODC $4,046.76 $34,800 $249 $0.00 $11,400.00 $18,800.00 $55,250.00 $20,835.00 $664.00 $2,145.00 $148,189.76 Sub Total $1,951,919.08 $107,595 $18,499 $113,373.63 $260,770.53 $98,900.50 $171,465.88 $1,367,107.41 $435,203.31 $39,019.98 $4,563,854.14 TASK A - Funding (Optional) $0.00 $0 $0 $0 $0 $0 $0 $0.00 $0.00 $0.00 $0.00 $0.00 $0 $0 $0 $0 $0 $0 $0.00 $0.00 $0.00 $0.00
$0.00 $0 $0 $0 $0 $0 $0 $0.00 $0.00 $0.00 $0.00
ODC $0.00 $0 $0 $0 $0 $0 $0 $0 $0.00 $0.00 $0.00
Sub Total $0.00 $0 $0 $0 $0 $0 $0 $0.00 $0.00 $0.00 $0.00 Total $1,951,919.08 $107,594.79 $18,499.04 $113,373.63 $260,770.53 $98,900.50 $171,465.88 $1,367,107.41 $435,203.31 $39,019.98 $4,563,854.14 $4,563,854.14
Abbreviation Legal Company Name
HDR HDR Engineering, Inc.

ARE Arellano Associates, Inc.

BEC Bargas Environmental Consulting, LLC
EMI Earth Mechanics, Inc.

F&P Fehr & Peers
GDC Group Delta Consultants, Inc.

GUI Guida
ICF ICF Jones & Stokes, Inc.

MBI Michael Baker International, Inc.

P360 Procura360 Group

MBIF&PBEC
LEGEND
P360 TotalARE EMI ICFGDC
Optional
Tasks PA&ED Phase
I-15 Nichols Rd Interchange Improvements PA&ED HDR GUI
Scope of Work
02 City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
May 2, 2025

I-15 & NICHOLS ROAD INTERCHANGE PROJECT PA&ED

SCOPE OF WORK

This document describes the scope of work of the preliminary engineering and environmental services for the development of a Project Report (PR) and Environmental Document (ED) for the Interstate 15 (I-15) Nichols Road Interchange Improvements within the City of Lake Elsinore.

This project will address the existing and future capacity needs of the interchange and adjacent local road intersections. The PR and ED will be prepared based on the Caltrans approved Project Study Report Project Development Support (PSR-PDS), December 2024, and the scope of services as outlined in the City of Lake Elsinore (City) Request for Proposal for Professional Engineering Services for the Interstate 15 Nichols Road Interchange Improvement Project, Project Approval & Environmental Document (PA&ED) Services January 30th 2025.

The level of effort is based on (1) preparation of an Environmental Impact Report (EIR)/Environmental Assessment (EA) (2) a schedule of up to 36 months per the RFQ to complete PA&ED, (3) evaluation of three build alternatives and the No Build condition, and (4) the project will not be processed pursuant to the National Environmental Policy Act (NEPA)/404 Integration Memorandum of Understanding (MOU). In the event the project schedule extends beyond the anticipated 36 months, scope and budget will be discussed with the City to determine the next course of action. Environmental documentation will be prepared pursuant to the most current laws, regulations, policies, reference materials/guidelines available or known of at the time the work is undertaken. In addition, environmental analysis procedures will be followed pursuant to the most current information available within the Caltrans Standards.

The project will study up to three Build Alternatives and the No Build Alternative. All work will be performed using US Customary (English) units of measure. All documents shall be prepared in accordance with current, Caltrans, Riverside County (County) and City of Lake Elsinore (City) regulations, policies, procedures, manuals, and standards where applicable. CONSULTANT shall obtain, at its expense, all applicable Manuals and Standards.

After three Build Alternatives are further developed for PA&ED and early Technical Studies are completed, the alternatives will be screened with the City and Caltrans District 8 to determine which concepts are deemed as viable economically and operationally with the best cost benefits for the Project. The PA&ED phase will be accomplished for the most viable and cost-effective build alternatives with development of Geometric Approval Drawings (GADs) for the Preferred Build Alternative as deemed by the City and selected by the Project Delivery Team (PDT). The Preferred Build Alternative will be selected following the Public Hearing after public circulation of the Draft Environmental Document (DED) and Draft Project Report (DPR). PA&ED services will be complete with GAD, Design Standard Decision Document, Final Project Report and Final Environmental Document approval
 The NEPA document will be an EA and the California Environmental Quality Act (CEQA) document will be an EIR for the Project.
 Caltrans will be the lead agency for NEPA and CEQA. The City will be a NEPA and CEQA responsible agency.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
 It is assumed that Caltrans District 8 is the reviewing and final approval agency and that the Federal Highway Administration (FHWA) will NOT be involved in the review or approval of any of the environmental documentation, with the exception of air quality conformity. The District 8 staff involved in the approval process herein will be called the NEPA Assignment.  A MAR may be deemed as not necessary depending on the Build Alternative selected.

CONSULTANT will coordinate with FHWA on if a MAR will be required based on the alternative that is selected.

Technical Assumptions:
 Focused protocol surveys for any species are not included in this scope and cost, other than those specified under the Natural Environment Study (NES) scope. If focused surveys are identified during the biological field reconnaissance, then this will be communicated to The City and Caltrans and a scope and cost for this work will be provided.  The purpose and need that is developed for the project will not require extensive discussion and/or revisions.
 All submittals will be electronic, no hard copies will be submitted unless specifically stated in this scope of work.
 Permit applications and processing (Section 401 Water Quality Certification, Section 404 permit, and Section 1602 Streambed Alternation Agreement) are not included in this scope of work because permits would be obtained during the final design phase. Initial coordination efforts with appropriate resource agencies on permits are included as part of this environmental document preparation process.
 Only three project build alternatives will be evaluated during the assessment.

Only those tasks specifically identified in this scope and cost are assumed to be included. No other effort or tasks are assumed or implied. The California Department of Transportation (Caltrans) Work Breakdown Structure (WBS) is the basis for the project tasks outlined in this scope of work.
100 PROJECT MANAGEMENT
100.10 Project Management – Coordination/Administration This task includes the management of the PA&ED component, from initiation through completion. The services provided include the initiation, planning, execution, control, and closeout of the PA&ED component.

CONSULTANT will provide overall project management, coordination, and supervision of project staff and subconsultants to facilitate the performance of the work in accordance with the scope and requirements of the City. In meetings with Caltrans and other local agencies, CONSULTANT would act as agents of the City, communicating the needs and intentions of the City to the other agencies. This strategy of project management depends on clear and frequent communication with the City, which CONSULTANT will accomplish through the following tasks. 100.10.10 Monthly PDT Meetings (36)
CONSULTANT will hold monthly PDT meetings for the project duration, with an anticipated total of thirty six (36) meetings. the City, Caltrans, and relevant stakeholders (as determined by the City and Caltrans) will be invited. The purpose of the PDT meetings will be to discuss project City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
status, convey information, receive data, discuss issues, coordinate with affected agencies, submit deliverables, receive comments, and discuss tasks to be worked on in the next 30-60 days.
100.10.10 PDT Agenda and Meeting Minutes
CONSULTANT will prepare an agenda for each meeting to be distributed before the meeting.

CONSULTANT will also prepare meeting minutes that will be sent to the City for review and approval no more than five (5) working days after the meeting. The agenda will include the look ahead schedule.

Deliverables: PDT Meeting Agendas and Minutes
100.10.10 Project Scheduling
Prepare a Microsoft Project schedule that will be updated on a monthly basis.

Deliverables: Project Schedule
100.10.10 Project Management PA&ED Execution and Control CONSULTANT will provide overall project management, coordination, and supervision of our project staff and subconsultants to complete the scope of the work in accordance with the contract and requirements of the City. CONSULTANT will assimilate the project goals and perspective of our client into our Management Plan and act on their behalf to attain their goals.

In meetings with Caltrans and other local agencies, CONSULTANT would act as agents of the City communicating the needs and intentions of the City to the other agencies. CONSULTANT will have clear and frequent communication with the City which CONSULTANT will accomplish through face-to-face meetings, telephone consultations, e-mail and written progress reports.

The objective is to develop and establish all of the management tools and documents to implement the City’s goals and the contract scope. This will be implemented through preparation of a Project Management Plan and the following subtasks. 100.10.10 Project Communications Plan/Risk Management Plan CONSULTANT will develop project management tools as documented in the Project Management Plan at the project’s onset. This includes a Communications Plan, and Risk Management Plan, with review of information occurring semi-annually.

Risk Management Plan will enable the project team to identify, analyze and manage risks as they arise and change through the life of a project. It allows potential obstacles to successful project delivery to be identified and dealt with early, thereby minimizing their impact on project cost, scope, schedule, and quality. Appropriately managing risks will help the Department meet its project delivery commitments and provide project stakeholders better information on which to make project decisions.

The Risk Management Plan will include risk identification, analysis, an appropriate risk response strategy, monitoring, and control. The Risk Management Plan will be initially developed at the beginning of the project. Since risks change and emerge as the project progresses, the Risk Management Plan will be continually managed and re-evaluated throughout the project development process. At a minimum, the plan shall be re-assessed at major project milestones.

Deliverables: Public Communications Plan, and Risk Management Plan, City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
100.10.10 Monthly Progress Reports/lnvoices
CONSULTANT will prepare a Progress Report and Invoice on a monthly basis which will reflect progress through the previous month. The Progress Report will include spreadsheets showing hours expended by roll-up tasks activities undertaken during the previous month. The progress report will summarize work completed during this period, upcoming work, and any issues to address that affect scope, schedule, progress, or risks related to PA&ED.

Deliverables: Monthly Progress Reports/lnvoices.
100.10.10 Quality Management Plan (QMP)
CONSULTANT will prepare and maintain a quality management plan that will be in effect during performance of the services under this Agreement. The QMP program will address reports, plans, studies, estimates, and other formal deliverables and documents submitted under the Agreement. A project specific QMP will also be prepared by the CONSULTANT for submittal to Caltrans, per District 8 current requirements to preform reviews of the CONSULTANTS deliverables.

Deliverables: Quality Management Plan, Project specific QMP for Caltrans 100.10.05 PA&ED Project Management Plan
The Project Management Plan will be created under this activity. The specific elements of the Project Management Plan are listed below:

Create work plan for the PA&ED component which includes the projects scope, cost, and schedule elements.

Create Quality Management Plan for the PA&ED component.

Create Communication Management Plan for the PA&ED component.

Create Risk Management Plan for the PA&ED component.

Deliverable: Project Management Plan
100.10.10 Public Outreach/Council Meetings
CONSULTANT will attend up to four (4) council meetings and/or presentations with the City for the project duration. The purpose of the council meetings will be to discuss project status, and convey information, with the City Council members.
100.10.15 Project Management PA&ED Close-Out
CONSULTANT will perform the activities to close out the project and provide hard copy reports for the City to retain. It is assumed that these activities would be limited to final project documentation preservation activities related to PA&ED. They include archiving report and technical study files from the team, memos, letters, other key agency correspondence and deliverables in chronological order.

Deliverables: PA&ED Close-Out Checklist

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
160 PERFORM PRELIMINARY ENGINEERING STUDIES AND DRAFT

PROJECT REPORT

160.05 Data Collection
This activity includes review of any new information assembled and developed during the previous phases of work, as well as a preliminary assessment of what additional information may be required during the project report and environmental document development.

CONSULTANT will collect and review any new project data from sources including Caltrans Districts 8 and Headquarters; the City; City of Lake Elsinore, and Riverside County; and water resource agencies from projects that have been initiated since the data collection occurred in the previous project phase.

These data will include geotechnical information, survey monuments, traffic data, as-builts, and other studies and reports applicable to the corridor

In addition, CONSULTANT will review the available reports, studies, and plans along I-15. The purpose of this review will be to determine the locations for planned tolling points and advance signing.

Field reviews will be performed by the HDR team as it pertains to each specialty disciplines. 160.10 Encroachment Permit
CONSULTANT will complete the Encroachment permit applications for both the City and CONSULTANT per Caltrans current requirements. CONSULTANT will keep the encroachment permits up to date for the project duration.
160.10.10 Traffic
Traffic Analysis Approach and Methodology Technical Memorandum:

For a project scoping process, CONSULTANT will prepare a Methodologies and Assumptions Memorandum for the City and Caltrans to approve. This memorandum will describe the following:
• Study intersections;
• Baseline traffic data approach;
• Analysis procedures and assumptions;
• Traffic forecasting methodology and tools; and
• General approach to preparing the Traffic Operations Analysis Report (TOAR)

During the project scoping process, CONSULTANT proposes to work with the City and project team to review potentially viable alternatives that should be carried forward in the PA&ED process. We anticipate this initial screening to include up to three build alternatives (plus the no-build alternative) will be identified and carried through full evaluation for all Caltrans deliverables.

Data Collection and Existing Conditions Analysis:

This scope of services assumes analysis at up to the following study intersections:
• Power Sports Storage Driveway at Lake Street
• I-15 Southbound ramps at Lake Street
• I-15 Northbound ramps at Lake Street
City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
• Walker Canyon Road at Lake Street
• Collier Avenue at Nichols Road
• I-15 Southbound ramps at Nichols Road
• I-15 Northbound ramps at Nichols Road
• Chandler Aggregates Quarry Driveway at Nichols Road
• Bedrock Road at Nichols Road
• Collier Avenue at Central Avenue
• I-15 Southbound Ramps at Central Avenue
• I-15 Northbound Ramps at Central Avenue
• Dexter Avenue at Central Avenue

Collection of traffic counts at all 12 study intersections during the AM and PM peak periods (6-9 AM, 4-7 PM). Additionally, traffic counts will include vehicle classification counts and pedestrian/bicycle counts for incorporation into the air quality and noise environmental assessments.

Analysis of the following freeway locations will be completed. Counts will be collected from Caltrans PeMS database but new mainline counts will also be collected from the Nichols Road overcrossing to verify the PeMS data:

1. Northbound Freeway Basic, Merge, Diverge, and/or Weave assessment on I-15 from south of the Central Avenue interchange to north of the Lake Street interchange

2. Southbound Freeway Basic, Merge, Diverge, and/or Weave assessment on I-15 from north of the Lake Street interchange to south of the Central Avenue interchange

Traffic Volumes Report:

The most current information available will be used to prepare traffic forecasts for this project. It is anticipated that RIVCOM, the updated version of RIVTAM consistent with the SCAG 2024 RTP/SCS, will be used in this project for traffic forecasting for project Opening Year and Design Year scenarios. A review of land use in the surrounding study area will be prepared and confirmed with the City.

CONSULTANT will develop the Design Year forecasts by applying the growth calculated from the base year and future year models to the existing traffic volumes. The Opening Year forecasts will be developed using interpolation between existing and Design Year volumes.

Given that we anticipate this project to add capacity to Nichols Road, CONSULTANT will develop different No Build and Build alternative volumes reflecting the added capacity to Nichols Road (e.g. different number of lanes on this segment of roadway). This is a relatively new requirement by Caltrans to ensure that forecasts are consistent with the lane assumptions between the No Build and Build scenarios.

The AM and PM peak hour and daily volumes will be developed at the study intersections and freeway analysis locations during both Opening Year and Design Year conditions that will be used for other resource categories. To aid in this effort, CONSULTANT will collect daily vehicle classification counts at four other locations to aid in air quality and noise assessment needs.

ISOAP:

CONSULTANT will evaluate the project in accordance with Caltrans new ISOAP process.

This analysis will be performed at the I-15 ramp intersections with Nichols Road.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
Traffic Operations Analysis Report (TOAR):

The TOAR will provide summary and conduct operations analysis at study locations for study scenarios, as well as complete a safety review (looking at existing collision information).

Traffic Operations Analysis: CONSULTANT will conduct intersection capacity and freeway capacity assessment using the VISSIM microsimulation software intersection analysis.

CONSULTANT will conduct the AM and PM peak hour LOS analysis at the study intersections and freeway mainline segments during the following scenarios:

• Existing Conditions
• Opening Year No Build Alternative
• Opening Year Build Alternative 1
• Opening Year Build Alternative 2
• Opening Year Build Alternative 3

• Design Year No Build Alternative
• Design Year Build Alternative 1
• Design Year Build Alternative 2
• Design Year Build Alternative 3

Delay and level of service will be reported at all intersections. Queuing estimates will be provided for movements along Nichols Road and at all off-ramps.

Safety Analysis: This scope assumes a typical safety review of Caltrans TASAS data for existing conditions but assumes the Highway Safety Manual (HSM) assessment will be completed by the roadway engineer.

Documentation: CONSULTANT assumes two rounds of draft submittal, review and comments from Caltrans. CONSULTANT will respond to two rounds of consolidated comments and submit the Final Document. Please note, our process recently with Caltrans District 8 has been to receive a finding of “no future comments” from Caltrans on our TOAR.

However, Caltrans will not “approve” the TOAR without the completed HSM assessment.

CONSULTANT will submit a 3rd version of the TOAR that will incorporate the HSM assessment completed by the roadway engineer so that the TOAR can be approved.

Deliverables: Traffic Methodology Memo, Draft and Final Volumes Development Report, Draft and Final TOAR, Draft and Final ISOAP
160.10.11 Vehicle Miles of Travel (VMT):

With SB-743, CEQA must now evaluate VMT as the impact metric associated with transportation. For the PA&ED phase of the project, Caltrans has defined the following key deliverables that will be completed by CONSULTANT as part of this effort:
 Induced Travel Study Methodology Memorandum – This will document and describe how the VMT assessment will be completed including the methodology employed for the effort.
 VMT Study, Draft – The draft quantitative VMT analysis results will be documented in a report. Any significant VMT impacts will be identified.  VMT Study, Final – We will respond to Caltrans comments on the draft submittal as final. This document will be shared with Caltrans Headquarters for concurrence.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
 Mitigation Scoping Plan - This step is only required if the project is determined to lead to a measurable and substantial increase in vehicle travel. However, this document will summarize any proposed mitigation associated with the project to off-set the induced travel impacts of the project.
 Induced Travel Risk Assessment - This step is only required if the project is determined to lead to a measurable and substantial increase in vehicle travel and the induced VMT is not fully mitigated. A subsequent memorandum summarizing the findings will be submitted to Caltrans Headquarters for review and concurrence documenting why VMT mitigation is not feasible with the project.

Based on other studies completed, the CONSULTANT current recommended practice is to document induced VMT estimates from both the RIVCOM model and using the Caltrans NCST calculator and also document the limitations of both approaches. We will also reduce the induced VMT estimates by subtracting out the truck VMT in both estimates as SB 743 only addressed induced travel associated with passenger cars. This nuance will change the level of mitigation and is important to distinguish as part of the VMT estimates. Finally, the VMT assessment and all draft documents will use the Caltrans TAF (Transportation Analysis Framework) and TAC (Traffic Analysis for CEQA) to guide the analysis process.

Deliverables: Induced Travel Study Methodology Memorandum, Draft and Final VMT Study, Mitigation Scoping Plan, Induced Travel Risk Assessment 160.10.15 Geometric Plans for Project Alternatives
CONSULTANT will develop layout plans and profiles (where necessary) for up to three (3) Build Alternatives, to be carried forward in the draft PR to support the development of the Draft EIR/EA. Geometric layout plans shall be developed based on English design standards as defined in Caltrans Highway Design Manual, latest edition. Lane, shoulder, buffer, and right-of-way widths will be labeled. Profiles shall be developed at critical arterial street and other features overcrossing locations as a component of the build alternatives carried forward in the EIR/EA. The Consultant shall work with Caltrans and the City to obtain geometric approval of the preferred alternative. Comments received from the submittal of geometric plans will be reviewed and incorporated as required for final approval.

Deliverables: Geometric plans for three (3) build alternatives at 1”=50’ scale. Layout Plans of the build alternatives of the Project (electronic submittals / 10 copies Draft PR circulation) 160.10.16 Prepare Construction Staging Concept Plans
CONSULTANT will prepare a concept stage construction schematic for each of the three build alternatives. The construction staging concept schematic will depict the overall sequencing of construction for each alternative to balance the construction production, advance construction area signage for the temporary footprint determinations, traffic delay impact, laydown areas, material / equipment staging areas and related cost such as Temporary Construction Easements (TCE) if beyond the State or Public R/W. A summary providing a brief comparison of advantages and challenges of the alternatives from the perspective of construction staging will be included. The construction staging concept plans will show where the construction is occurring and where traffic is maintained during construction (i.e., identify opened lanes of travel and general construction areas). The construction staging concept plans basically consist of an overview. Details will be included when further clarification is needed to illustrate complex aspects of the plan. The concept City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
stage construction plans (25 sheets) will be prepared at 1" = 200’ scale (approximately 1” = 400' for reduced plans).

Deliverables: Concept stage construction plans for three (3) alternatives (maximum). 160.10.20 Value Analysis (VA) Study
In an effort to deliver the most cost-effective solution, an independent team of experts as agreed to by the City and Caltrans will evaluate the three Build Alternatives being developed to ascertain their effectiveness with regards to costs, time of delivery and other benefits.

The VA study will follow established FHWA and SAVE International processes to identify and evaluate alternative project solutions. In addition to abiding with SAVE/FHWA processes, this VA study will follow the Caltrans VA methodology as outlined in Chapter 19, "Value Analysis" of the Project Development Procedures Manual (PDPM) and as detailed in the latest Caltrans VA Team Guide and Report Guide.

The VA Study will include;
 Provide a qualified, independent Certified Value Specialist (CVS) team leader to lead a VA study in accordance with Caltrans value methodology  Facilitate VA Study Meetings, including, including the Prestudy Meeting, VA Workshop and an Implementation Action Meeting.
 Assist in recruiting VA study participants as identified or selected the Consultant and Local Agency.
 Ensure that applicable data and correspondence and any other relevant information necessary for the VA study is collected, developed, and distributed.  Complete the Preliminary and Final VA Study Report with input/review of VA Team and technical reviewers in accordance with the Caltrans VA Report Guide.  Provide Caltrans VA Program Managers electronic copies of the Preliminary and Final VA Study Reports for inclusion in their annual reports to FHWA

Deliverables: Draft and Final VA Study Report (electronic PDF) 160.10.25 Hydraulics/Hydrology Studies
Preliminary Hydrology Study
CONSULTANT will prepare the Preliminary Hydraulics/Hydrology Study which will identify drainage impacts including the conceptual relocation or realignment of adjacent channels and storm drains and determine the drainage improvements for on-site and off- site drainage facilities for the build alternatives. This will be identified in coordination with Water Quality Best Management Practices.

This effort will include field reconnaissance of the project site that will be performed relative to the limits of three the build alternatives. Impacts on and replacement of any drainage facilities shall be analyzed and included in the Project cost estimate. Preliminary hydrology will be prepared for the proposed onsite areas for three (3) build alternatives. Freeway cross drainage will be extended as needed to accommodate the build alternatives, but hydrology will be obtained from either the City, County, or Caltrans and will not be developed as part of this scope of work. Freeway, County, and City drainage systems will be reviewed and the impacts of the proposed alternative on these facilities will be studied.

Necessary replacements, protection, and/or improvements including incorporation of Water City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
Quality Best Management practices will be reflected in the Project cost estimates.

Map Interchange Existing Drainage Patterns and Regional Boundaries:

CONSULTANT will perform preliminary hydrology to identify on-site drainage patterns and compare to established local drainage boundaries. Evaluate three (3) build alternatives and identify measures needed to match the existing (no-build) drainage patterns with respect to existing drainage boundaries and washes.

Identify Tie-ins to existing Cross Culverts and existing Regional Drains:

Establish the existing points of connection to on-site drainage systems and regional drainage channel, document hydraulic control information and assumptions for preliminary design. Provide locations and sizes for new or replacement tie-ins to accommodate the two build alternatives. Interface Connections with potential BMPs – Using BMP types, locations and sizes from the SWDR, the points of discharge and points of connection to the conceptual drainage systems will be established.

Preliminary On-site Storm Drains:

Preliminary layouts of storm drains to accommodate interchange improvements. Three alternatives will be shown to define alternative costs. Identification of the on-site drainage needs will be a key component to establishing an accurate project cost.

Preliminary Hydraulics Report (PHR)
CONSULTANT will obtain the existing hydraulic model for Temescal Wash (from RCFC&WCD) and prepare a proposed condition hydraulic model for the Temescal Bridge.

The flow rates will not be updated. A PHR will be developed following the format of the Caltrans Memo to Designers 16-1. The build alternatives from the PSR-PDS that was prepared did not indicate that there was significant improvements on Stovepipe Canyon Wash, and therefore a PHR for Stovepipe Canyon is excluded from this scope.

Deliverables: Preliminary Hydrology Study (Draft & Final), One (1) PHR (Draft & Final) 160.10.26 Drainage Concept Plans
Existing freeway drainage systems will be plotted on drainage layout sheets based on information available on record drawings from Caltrans. On-site drainage facilities for the widening will be evaluated and identified for the Build alternatives. CONSULTANT will identify critical locations to determine the extent of potential on-site drainage improvements or modifications including drainage inlets, and develop conveyance systems to accommodate the inlet locations. Estimates of design discharges will be developed based on the Preliminary Hydrology Study completed in WBS item 160.10.25. These values will be used to determine the adequacy of the existing facilities and estimate preliminary sizing of the proposed drainage systems/modifications within the project site. Conceptual drainage plans will be prepared at a scale of 1” = 50 ft for the project length. No profiles sheets will be provided.

Deliverables: Drainage Concept Plans
160.10.27 Storm Water Data Report
In accordance with the 2023 Project Planning and Design Guide, a Storm Water Data Report (SWDR) shall be prepared. The SWDR will include the following information: Project description, identification of the receiving water bodies, geotechnical information, design pollution prevention and post-construction BMPs proposed, costs, and checklists. The SWDR will be prepared and revised at the Draft and Final PR phases.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work

Deliverables: Storm Water Data Report (long form) for 4 build alternatives (maximum) 160.10.40 Updated Right-of-Way Data Sheets
CONSULTANT will prepare Right-of-Way Data Sheets in accordance with the Caltrans Right of Way Manual (based on the most recent revision) for three (3) build alternatives including the following information:
 ROW requirement cost estimate (permanent & temporary)  Parcel data utility
 Facility conflicts; railroad facility conflicts
 Identification of previously unidentified hazardous materials  Displacement requirements
 Borrow or disposal sites required
 Potential relinquishments and/or abandonments
 Existing and/or potential airspace sites
 Estimated right-of-way schedule and lead time
Deliverables: Right-of-Way Data Sheets
160.10.41 Determine Right-of-Way Requirements
CONSULTANT will determine right-of-way requirements for three (3) build alternatives.

Right-of-way requirements will be established in Microstation format and tabulated in an Excel spreadsheet with parcel number identification and area of acquisition required. It is anticipated that 17 properties will have construction easements or partial/full right of way takes for the 4 Build alternatives.

Deliverables: Tabulated Right-of-Way Requirements
160.10.45 Utility Locations Determined for Preliminary Engineering CONSULTANT will research and obtain existing utility record drawings and establish a utility contact list. Contacts will be made with each utility company affected and a preliminary determination of relocation requirements will be made. Conceptual relocation alignments will be shown on the utility base maps. Prior rights determination is not included in this work program.

Using the record drawings obtained from the utility search, CONSULTANT will map existing utilities within the project area contained in State R/W and adjacent local roads in County or City R/W. A utility matrix will be used to document no conflict, relocations, or protection requirements for owning agencies, the size of the utility, and existing facility material as available from record maps to develop costs estimates used in the R/W Data Sheet and Project Report.

Deliverables: Utility record drawings, owner contact list and existing utility mapping; Utility conflict matrix, Photo Log, and Conceptual Utility Relocation or Protection Cost Estimates 160.10.80 Geotechnical Information & LCCA
Preliminary Materials Report and LCCA
CONSULTANT will prepare a Preliminary Materials Report (PMR) to provide pavement structural sections, corrosion potential of on-site soils and culvert materials requirements.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
The evaluation will be based on a review of available existing subsurface data and will not include field investigations, borings or laboratory testing. EMI will follow Caltrans pavement design procedure using traffic indices and pavement design lives provided by the Civil Designers. Information on existing pavement sections will be based on the Typical Section Sheets provided by the Civil Designers. Recommendations for rehabilitation of existing pavements will not be included in this report. The calculated pavement sections will be used to perform a pavement Life Cycle Cost Analysis (LCCA) to identify the most cost-effective pavement alternative for the long term (initial costs plus long-term maintenance and repair costs).

Preliminary Geotechnical Design Report
CONSULTANT will prepare a Preliminary Geotechnical Design Report (PGDR) documenting the site geotechnical and geologic conditions. The PGDR will include topography, geology and identification of potential geologic hazards, liquefaction potential and general mitigation measures with respect to geologic and seismic hazards for input to the environmental document. CONSULTANT will also address stability and settlement of proposed roadway embankments. The evaluation will be based on a review of existing subsurface data and will not include field investigations, borings or laboratory testing.

Deliverables: Preliminary Materials Report (PMR), LCCA & District Preliminary Geotechnical Report (PGDR)
160.10.85 Structure Advance Planning Study
 Perform Advance Planning Study (APS) for each bridge structure alternative and each non- standard retaining wall to evaluate the type of structure, foundation and its constructability issues, calculations of horizontal and vertical clearances (if applicable), and structure cost.  Develop the APS Report based on Caltrans’ Memo to Designers (MTD) 1-8 and Caltrans’ Office of Specially Funded Projects’ (OSFP) Information and Procedures Guide, including a preliminary seismic retrofit assessment of the existing bridge structure.  A General Plan (GP) will be developed for each structure based on the proposed project alternatives. One structure type will be recommended in the APS report.

The following new bridge and existing overcrossing will be studied:

Item
No. Structure Name No. Type
1 Nichols Road Overcrossing 56-0725 OC
2 Temescal Creek Bridge XX-XX Bridge

The following nonstandard retaining walls will be studied:

Item
No. Non-Standard Retaining Wall Location Approximate Length 1 Collier Ave adjacent to floodplain 590 ft
2 Nichols Road adjacent to quarry 580 ft
3 Nichols Road adjacent to gas station 180 ft
4 I-15 SB loop ramp (Alt 3 only) 430 ft

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
Deliverables: APS Report per structure will include: bridge Advance Planning Study exhibit, structural general plans, prepared Advance Planning Study Checklist, a design memo, itemized construction cost estimates consistent with Project Report requirements. 160.10.85.05 Structures Preliminary Geotechnical Report (SPGR) Structure Preliminary Geotechnical Report for Bridges
CONSULTANT will prepare three Structure Preliminary Geotechnical Reports (SPGR), in accordance with the Caltrans Guidelines. Two SPGRs for the Nichols Road Overcrossing (the Build alternatives have two different bridge configurations) and one SPGR for Nichols Road Bridge over Temescal Creek. An idealized soil profile for foundation evaluation will be developed based on existing subsurface data obtained from the Nichols Road Overcrossing as-built Log-Of-Test-Boring (LOTB) sheet and other nearby as-built LOTB sheets.

CONSULTANT will provide preliminary seismic design parameters (acceleration and response spectrum) using the latest Caltrans web-based seismic design criteria. Using the soil profile, CONSULTANT will provide preliminary foundation types for the proposed bridges.

Deliverable: Three Bridge SPGRs
Structure Preliminary Geotechnical Reports for Non-Standard Retaining Walls Based on the Build alternatives planned to move forward for the PID phase, there are four non-standard retaining walls for the project. CONSULTANT will prepare a SPGR for each non-standard retaining wall APS, in accordance with the Caltrans Guidelines. An idealized soil profile for foundation evaluation will be developed based on the existing subsurface data obtained from the Nichols Road Overcrossing as-built Log-Of-Test-Boring (LOTB) sheet and other nearby as-built LOTB sheets. Using the soil profile, CONSULTANT will provide preliminary foundation recommendations for the proposed retaining walls.

Deliverable: Four Retaining Wall SPGRs
160.10.90 Preliminary Signing Concept
A Preliminary Signing Concept will be prepared as a 1:200 scale strip plot that will show draft locations of all OH signs and CMS/ DMS that conform to Caltrans standards.

Deliverables:

Preliminary Signing Concept
160.10.90.1 Modified Access Report (MAR) & FHWA Project Oversight Agreement If an Alternative is determined to be the Preferred Build Alternative for the project that revises the access points, CONSULTANT will discuss the facility change with FHWA early and confirm the need to document the change to the interstate system and need for a Modified Access Report. If a MAR is required by FHWA, it will be submitted for concurrence once the Preferred Alternative is selected in PA&ED and after it has been ratified by the PDT to obtain a Finding of Acceptability. If a MAR is required, the CONSULTANT will prepare a Draft and Final MAR to document the change of access as part of this project in accordance with FHWA guidelines.

An Oversight Agreement will be prepared in conjunction with the City staff related to the capital expenditure cost, funding sources, for the project and will be submitted by the City to Caltrans and FHWA for review and approval.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work

Deliverables: Draft and Final MAR, Draft and Final Project Oversight Agreement 160.10.91 Constructability Review
A preliminary Constructability review will be performed on the plans for the preferred Build Alternative Staging Plans and will evaluate the following items:
 Structure Widening
 R/W Requirements including TCE’s, Construction Access, and Potential Staging Areas
 Utility Relocations
 Conceptual Drainage and Storm Water Treatment Locations  Retaining wall and noise barrier locations
Deliverables: Draft and Final PA&ED Phase Constructability Memo 160.10.95 Updated Preliminary Transportation Management Plan CONSULTANT will evaluate the feasibility of traffic control to develop the associated costs with the current Caltrans TMP checklist template for PA&ED to support project cost estimates. The TMP will be updated by the Design-Build contractor in the final delivery phase.

Deliverables: Preliminary Transportation Management Plan Checklist (Draft & Final). 160.15.05 Prepare Cost Estimates for Alternatives
CONSULTANT will provide “order of magnitude” cost estimates for three (3) alternatives based on Caltrans Project Development Procedures Manual guidelines for Project Report cost estimates.

Deliverables: Project Report cost estimates. (Preliminary Capital Cost / Draft & Final Engineers Estimate)
160.15.10 Prepare DSDD for Exceptions to Design Standards CONSULTANT will identify non-standard design features based on the Design Checklist (DIB 78-04, dated 2019) for each of the three (3) build alternatives in a matrix format. DSDDs will be prepared for exceptions to Bold and Underline standards for the selected/preferred alternative only. Up to four submittals (three review cycles) of the DSDD are anticipated.

Deliverables: List of Non-Standard Features for three (3) alternatives, DSDD for Exceptions to Design Standards for the selected alternative.
160.15.11 Highway Safety Manual (HSM) Analysis
CONSULTANT will prepare the HMS analysis per Caltrans current guidelines and policies for the Final TOAR and to accompany the DSDDs prepared for the Preferred Build alternative.

Deliverables: Draft & Final Segmentation Figures for HSM Analysis Definition for the selected Build Alternative (electronic PDF), Draft HSM Report (electronic PDF), Final HSM Report (electronic PDF), HSM Summary for inclusion in Final TOAR (electronic PDF) City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
160.15.20 Prepare Draft Project Report
This task entails preparing a Project Report based on the Project Development Procedures Manual (PDPM) Appendix K. All information prepared as part of Task 160.10 will be incorporated into the Project Report in accordance with the PDPM. A preliminary Draft Project Report will be submitted to the City and Caltrans for review and comment. Following receipt of one consolidated set of comments, a comment review workshop will be held with the respondents to review their comments and provide appropriate responses. A Final Draft Project Report will be prepared and submitted for review and approval. Based on the current Project Development Procedures Manual, the Draft Project Report will be submitted to FHWA as the basis for approval related to improvements on I-15 if needed. It is assumed that minimal changes to the Draft Project Report will be necessary to satisfy FHWA requirements if a MAR is required. Up to four (4) submittals (three review cycles) of the Draft Project Report.

A preliminary Draft Project Report will be submitted to the City and Caltrans for review and comment. Following receipt of one consolidated set of comments, a comment review workshop will be held with the respondents to review their comments and provide appropriate responses. A Final Draft Project Report will be prepared and submitted for review and approval.

Deliverables: Preliminary Draft and Final Draft Project Report 160.15.25 Circulate, Review and Approve Draft Project Report Once the Final Draft Project Report has been submitted for review and approval, our project manager or his designee will work with the City and Caltrans to obtain the appropriate signatures. If issues or questions arise during the approval phase, CONSULTANT will work with the City and/or Caltrans staff to answer any remaining questions, provides additional information, and obtain signatures as appropriate.

Deliverables: Signed Draft Project Report
160.20.30 Surveys & Mapping
Horizontal and Vertical Control Surveys:

Horizontal and vertical project control will be established for the project area. The survey control will be tied horizontally into the Caltrans District 8 horizontal and vertical controls to be provided. It is assumed that the horizontal datum will be the North American Datum of 1983 (NAD83), California Coordinate System, Zone 6 coordinates and the vertical datum will be the North American Vertical Datum of 1988 (NAVD88), and that sufficient control is within the project area. New survey controls to support the project will be established outside of anticipated construction area, where possible.

Aerial Photogrammetric Surveys:

Aerial photogrammetric mapping will be obtained for the project limits defined above in accordance with the Caltrans A-B-C process. Horizontal and vertical aerial control panels will be set to meet aerial triangulation requirements and tied into the project control established for the project. A digital topographic map at a scale of 1" = 50' with a 1-foot contour interval will be compiled over the project limits. The planimetric features will be digitized to Caltrans mapping specifications and formatted to meet Caltrans standards. Color digital orthophotography at a scale of 1" = 50' with a pixel ground resolution of 0.25 foot (200 pixels per inch) will also be provided. The digital orthophotos will be georeferenced to the project horizontal datum.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work

Supplemental Topographic Surveys:

Conventional ground survey methods will be utilized to supplement the aerial mapping and collect specific topographic data requested by the design team within the areas of proposed improvements. The topographic data may include conform areas, flowlines, walls and fences, drainage features, and surface visible utility features (meters, cabinets, pull boxes, manholes, catch basins, poles, etc.).

The topographic data will be downloaded, processed, and tied to the horizontal and vertical control established for this project. The topographic data will be plotted in CAD, incorporated with the aerial mapping. The final deliverables will include the digital terrain model, topographic data plotted in CAD and an ASCII file of the topographic survey points.

Initial Land Net Surveys and Mapping:

Cadastral research will be performed within Caltrans District 8, the county of Riverside, and other applicable entities for existing centerline and right-of-way files and/or available cadastral records in support of the centerline and right-of-way of Interstate 15, Nichols Road, and other adjacent and intersecting rights-of-way within the project limits.

A request will be made with Caltrans District 8 Surveys for any available centerline and/or alignment files that have already been developed and approved. Field surveys will be performed to locate centerline and right of monuments to confirm centerline and/or alignments received from Caltrans, calculate any other record centerlines, and calculate the record rights-of-way affected by the proposed project.

The initial land net map will include centerlines, Caltrans rights of way, rights-of-way of the adjacent streets, and lots and easements taken from the tract and parcel map information, as well as underlying cadastral and ownership information as recorded with the Riverside County assessor’s offices.

Deliverables: Project Control Map in CAD and PDF format, Aerial Mapping in MicroStation DGN format, Orthorectified image in GeoTIFF format, Aerial Mapping ABC Submittals, Initial Land Net Mapping in Microstation DGN format, Field Notes in PDF format, Field Photos in JPG format, ASCII Point Files
160.30.05 Maps for Environmental Evaluation
CONSULTANT will prepare environmental study maps for the alternatives selected for further study.
 Project vicinity map
 Project location map
 Proposed project/alternatives plans
 State right-of-way and adjacent parcel mapping
 Hydrologic and floodplain identification from existing data  Fault and environmental geology mapping from existing data  Biological and cultural mapping

Deliverables: Environmental study maps.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
160.30.10.01 Create and Maintain GIS Database
CONSULTANT will create and maintain a GIS database that shall be used throughout the PA&ED phase. The objective of this task is to establish environmental baseline data in a manner compatible with engineering and topographic mapping. Accurate mapping of the environmental constraints and considerations within the project study area is essential to facilitate analysis of potential impacts associated with each of the alternatives under consideration. Environmental components/data to be included in the GIS database include historic properties, the 100-year floodplain, water features, waters of the U.S., hazardous materials sites, sensitive visual features, land uses and right-of-way, and noise receptors. Data from publicly available sources will be used as a starting point and adjusted, as appropriate, based on field surveys and observations. Data will be provided in a manner consistent with the project base mapping to ensure that the datasets are compatible and can be used for evaluation of each alternative's effects on the environment.

Deliverables: GIS Database - electronic shape files used for build alternative maps will be transferred to the City via ftp, external drive, or cloud based share site from PA&ED 160.30.15 Obtain Rights of Entry for Environmental Studies CONSULTANT will require access to some private and public lands as needed for environmental technical studies. CONSULTANT will coordinate with the City and Caltrans to identify properties where property access is needed for the technical studies. CONSULTANT will provide a draft right-of-entry (ROE) request letter for distribution to affected property owners to be reviewed by the City. The Draft ROE letter will specify the duration and purpose of property access. CONSULTANT will make changes to the ROE letter as specified by the City.

The final ROE will be distributed in the manner specified by the City with reimbursement for preparation and mailing if required. All field personnel will be provided with copies of the appurtenant ROE documents in the event that field verification of permission is requested.

Deliverables: Identification of properties requiring ROEs (20 parcels maximum), Draft and Final ROE letters
165 Perform Environmental Studies and Prepare Draft ED
165.05 Environmental Scoping of Alternatives Identified for Studies in PID It is assumed that three Build Alternatives and a No Build Alternative will be studied as identified in the PID phase. No additional alternatives are assumed in this scope to be evaluated during the environmental process. The tasks included under 165.05 are described below.

CONSULTANT will obtain and examine applicable information from prior stages in the project development process to support the environmental evaluation during PA&ED. 165.05.05 Project Information Review
CONSULTANT will obtain and review previous documentation supporting the development of the original PSR-PDS, as well as information from other related projects.

Subtasks:
 Obtain and examine project plans from earlier stages
 Discuss and verify initial Purpose and Need, Alternatives, and previous environmental evaluations with the Project team
 Obtain and examine RTP and RTIP listings
 Verify Clean Air Act conformity status of project and alternatives City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work

Deliverables: Initial Environmental Project File Setup 165.05.10 Perform Public and Agency Scoping and Community Outreach The CONSULTANT will provide assistance to the Project Team to organize and facilitate one public scoping meeting to inform the public and responsible agencies about the proposed project and the environmental process, and to solicit input from the agencies and public regarding the alternative to be evaluated in the EIR/EA and environmental parameters and potential impacts to be assessed in the EIR/EA. CONSULTANT will follow the Caltrans SER in preparing the NEPA and CEQA notices and initiating the scoping process.

CONSULTANT will implement a comprehensive approach to engage with the community and key stakeholders through a range of outreach strategies, including targeted notifications, stakeholder briefings, and a public meeting. By employing diverse communication methods and engagement tools, to maximize project awareness. 165.05.10.02 Prepare and Distribute NOP
The purpose of this task is to initiate the environmental processes, identify the appropriate CEQA document and notify the affected agencies and public that the environmental process is underway. The Caltrans Standard Environmental Reference (SER) will be followed in preparing the CEQA notices and initiating the scoping process. The following items will be prepared.  Notice of Preparation (NOP)
CONSULTANTT will prepare a draft NOP following the approach that Caltrans requested for other recent projects. The NOP will consist of the following sections, which will all be briefly addressed. No other information is assumed to be required. • Introduction
• Location and Setting (including a vicinity/location map) • Project History
• Alternatives (a brief summary of each alternative and an overview layout map for each)
• Probably Environmental Effects (this will consist strictly of a bullet list of topic areas that could be impacted)
CONSULTANT will provide the Draft NOP to the City and Caltrans for review. It is assumed that no more than three build alternatives will be described in the NOP. Based on comments received, CONSULTANT will revise the documents and submit the final NOP to the City and then Caltrans for approval. No additional reviews are assumed or included. The NOP will be submitted electronically to the State Office of Planning and Research (State Clearinghouse) by CONSULTANT.

All written responses received related to the NOP will be tracked and shared with the PDT.

These responses will be taken into consideration when preparing the technical studies and environmental document. No responses will be prepared to the comments received as this is not required; they will, however, be considered when preparing the environmental document.

Deliverables:
• Draft (for City and then Caltrans review) and Final NOP (for Caltrans concurrence) • Responses Received on the NOP
• NOP received responses tracking matrix

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
165.05.10.03 Prepare for and Conduct Scoping Meetings
CONSULTANT will attend one (1) public scoping meeting, in the project area, to inform the public and responsible agencies about the proposed project and the environmental process, and to solicit input from agencies and the public regarding the alternatives to be evaluated in the EIR/EA and environmental parameters and potential impacts to be assessed in the EIR/EA. CONSULTANT will prepare a draft and final public scoping meeting notice for publication in newspapers (English and Spanish language) as agreed upon by the PDT.

Notification Activities
A well-rounded notification plan that utilizes several mechanisms to reach stakeholders can be the determining factor in attendance and participation in the public meeting.

CONSULTANT will prepare the following notification methods, for a scoping meeting.

 Postcard Mailer: Provide notification through postcard mailing. The notification boundary will be identified in the Public Outreach Plan (POP).
 Extended Outreach Toolkit: Develop an e-communications toolkit for the with copy-and- paste content and downloadable graphics to utilize on various communications platforms. This toolkit would be shared with the City of Lake Elsinore Chamber of Commerce and other stakeholder groups to spread the word about the scoping meeting.  Social Media Posts: Provide notifications via the City’s social media platforms to include information for Instagram and Facebook.
 Email (Eblast): Send eblasts to City identified stakeholder database list ahead of at key milestone dates. CONSULTANT will pull from Rediscover Downtown list and I-15/SR-74 lists as well as coordinate with Lake Elsinore Chamber of Commerce with distribution.  Local Newspaper Advertisements: CONSULTANT will prepare copy, content, and graphics for newspaper and digital advertisements to boost understanding and participation.
 Door to Door Flyer Distribution: Distribute to public counter locations and targeted businesses within or near the study area.

Deliverables: Content and graphics for advertisements, eblasts, flyers, and social media (one round), Notification matrix, Extended outreach toolkit, Digital notification

CONSULTANT will plan and facilitate one (1) in-person scoping meeting to inform stakeholders of the project, alternatives, and environmental process and capture community input. CONSULTANT will work with the City to secure meeting space at a city-owned venue, including but not limited to the Lake Elsinore Cultural Center. The meeting format may include a formal presentation or a walk-in open house for community members to view exhibits at their own pace.

CONSULTANT will lead all event logistics, including set-up, staffing, printed materials, refreshments, and meeting documentation. The meeting will feature bilingual English and Spanish materials and will include a certified Spanish Interpreter to address the diverse language needs of the community.

Deliverables: Draft and Final scoping meeting notice
165.05.10.04 Draft Scoping Summary Report
A Draft Scoping Summary Report will be prepared to document the Project Team's and Caltrans’ efforts to identify key issues related to the scope of the environmental issues and City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
the range of project alternatives that should be addressed in the EIR/EA for the proposed project. The scoping report will summarize the scoping meeting and the issues raised in response to the NOP and NOI and the scoping meeting. The scoping report will include copies of the NOP, and NOI, the distribution list, the newspaper notices, and the written comments received at the scoping meeting and in response to the NOP and NOI. The Draft Scoping Summary Report will be submitted to the City for review. Based on comments received, CONSULTANT will revise the document and submit the Draft Scoping Summary Report to Caltrans for review.

Deliverables: Draft Scoping Summary Report
165.05.10.05 Final Scoping Summary Report
The Draft Scoping Summary Report will be revised based on the comments received from Caltrans and a final Scoping Summary Report will be prepared and distributed to the City and Caltrans. The information received during the project scoping process will be incorporated into the environmental review and analysis in a manner consistent with the requirements of CEQA and NEPA.

Deliverables:

Draft lnitiation of Studies Letters (electronic submittal) Final lnitiation of Studies Letters (hard copy submittal to the addressees) Draft and Final NOP Distribution List
Draft and Final newspaper notices (electronic submittals to the City and the newspapers) Draft Display Materials and Handouts for the scoping meetings (electronic submittals to the City) Final Display Materials and Handouts for the scoping meetings Draft and Final Scoping Summary Report
Court Reporter, as requested by the City.
165.05.15 Alternatives for Further Study
Identification of the initial alternatives from preliminary design concepts for the project area will be one of the critical milestones. The initial set of alternatives considered will address, to varying degrees, the project Purpose and Need. Alternatives must also have support from the City, Caltrans, other project stakeholders, and the public. The list of alternatives will be cataloged as early operational analysis and engineering viability assessment progresses stemming from early concepts deemed as viable for further study and will be organized into the following groupings for PA&ED:
 Alternatives reviewed and removed from further consideration  Alternatives that will be subjected to preliminary analysis to determine if they should be carried forward or removed from further consideration  Additional alternatives that will be carried forward for additional analysis in the environmental technical studies

These findings will be organized into a brief alternatives selection memorandum that will be presented to the PDT for review and comment. Once the PDT agrees upon the findings, CONSULTANT will prepare a revised report for distribution to the PDT.

Three build alternatives, identified previously, and the No-Build Alternative are assumed to City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
be evaluated for the proposed project. No additional alternative selection is assumed.

Deliverables: Draft and Final Alternatives Selection Memorandum. 165.10 Perform General Environmental Studies
Preparation of all technical analyses and reports will follow local, state, and federal environmental guidelines, primarily consisting of the Caltrans SER website, Caltrans Project Development Procedures Manual, local and state CEQA Guidelines, and FHWA Technical Advisory 6640.81 Guidance on Preparing and Processing Environmental and Section 4(f) Documents. The formats to be used for the technical studies will follow the guidance available on the Caltrans SER website as of the date that those studies are initiated.

For each technical study the following submittals are assumed:
• Draft Technical Study (electronically to City and then to Caltrans) • Revised Draft Technical Study (electronically to City and Caltrans for concurrent review) • Final Technical Study for approval (electronically to City and Caltrans for concurrent review and concurrence)
• NEPA/404 integration process will not be required.
• Section 4(f) or 6(f) resources will not be encroached upon by the project and no Section 4(f) or 6(f) resources will require evaluation.
• Air quality modeling will be performed using the version of CT-EMFAC available at the time that the notice to proceed for the project is issued by the City (assumed to be not later than May 1 ,2025).
• Once the air quality and noise work has been initiated the traffic data/analysis/information will not change.
• Community Impact Assessment will not be required.
• It is assumed that all rights of entry and access for field work and surveys, if required, shall be obtained and provided by HDR’s right of way consultant or the City.

Lack of sufficient survey results, or incomplete survey information/results, due to factors outside of CONSULTANTS control will not be the responsibility of the CONSULTANT. 165.10.20 Visual Impact Assessment Memorandum
The proposed project assumed to include improvements that would result in moderate visual changes due to project alternatives that would reconfigure the existing interchange and ramps.

Although this portion of I-15 is an Eligible State Scenic Highway, there are no Officially Designated State Scenic Highways associated with the proposed project or Classified Landscape Freeway segments. There are County-designated scenic routes. As determined by the Questionnaire to Determine VIA Level included in the PEAR, a Visual Impact Analysis Memorandum (VIAM) is anticipated for the project.

The analysis will be performed using methods and protocol developed by the Federal Highway Administration (FHWA) and adopted by Caltrans and will utilize Caltrans’ VIAM template. Any requested format changes to standard Caltrans’ VIAM template will require scope and cost modifications. The analysis will define the project location and setting; describe visual resources and resource change and viewer groups and viewer responses associate with the project; and evaluate potential visual impacts caused by the proposed project, including any proposed mitigation measures to reduce impacts.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
The preparation of visual simulations is not assumed or included as these are not required as part of a VIAM. Viewshed Mapping and Key View Analysis is not assumed to be needed or included.

Deliverables: Draft and Final Visual Impact Memo
165.10.25 Noise Study
As stated in the Preliminary Environmental Analysis Report (PEAR), the proposed Project has been determined to be a Type I project and would be required to comply with the requirements specified by the Federal Highway Administration (FHWA) in Title 23, Section 772 of the Code of Federal Regulations (CFR) (23 CFR 772). Therefore, a Noise Study Report (NSR) will be prepared which analyzes the noise impacts based on the guidance in the Caltrans Traffic Noise Analysis Protocol (Protocol).

Prior to the start of the NSR fieldwork, the CONSULTANT noise staff will identify noise-sensitive land uses and select representative locations for noise measurements using Project plans and platforms such as Google Earth. CONSULTANT will consult with the Caltrans District 8 noise specialist assigned to this project to obtain concurrence on the measurement locations; if necessary, this will include a field review of the project site with Caltrans staff. If required by Caltrans, CONSULTANT will prepare a Noise Work Plan for Caltrans review and approval prior to initiating the noise fieldwork (preparation of a Noise Work Plan is assumed).

Existing noise conditions in the project area will be quantified based on noise measurements conducted at locations along the project alignment. Based on an initial review, the land uses immediately surrounding the project include homes, a high school, a gas station, retail (an outlet mall), storage, and undeveloped land. Short-term monitoring (10 to 15 minutes) will be conducted during daylight hours at up to fourteen (14) locations in the project area. Long-term monitoring (24 hours or more) will be conducted at two (2) locations in the project area, provided safe and secure locations can be identified at which to leave long-term sound level meters.

Traffic data (traffic count, vehicle mix, and speed), will be gathered concurrently with the short- term noise measurements.

CONSULTANT will conduct traffic noise modeling of the existing baseline conditions and the five future alternatives (three Build Alternatives and the No-Build Alternative) using the FHWA Traffic Noise Model (TNM) Version 2.5 and traffic data to be provided by the project traffic engineer. The TNM model for existing conditions will be validated using the short-term field noise measurements and corresponding traffic data. TNM will be used to model worst-hour traffic noise conditions at representative modeled receiver locations in the project vicinity under existing conditions and design-year Build and No-Build conditions.

Traffic noise impacts of the proposed project under 23CFR772 will be assessed by determining if the implementation of the project is projected to result in traffic noise levels under design-year conditions that approach or exceed the FHWA noise abatement criteria, or if the implementation of the project is predicted to result in a substantial traffic noise increase (12 dB increase relative to the existing) at noise-sensitive uses. If traffic noise impacts are projected to occur, information on the preliminary feasibility and reasonableness of noise abatement, as defined in the Protocol, will be evaluated and presented for use by decision-makers in considering noise abatement. CONSULTANT will also evaluate potential construction noise impacts using methods recommended by the U.S. Department of Transportation and/or direction included in Caltrans Standard Specifications (SS).

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
CONSULTANT will prepare an NSR addressing the requirements of 23CFR772 in accordance with the guidance in the Protocol and following the NSR format of the Caltrans Annotated Noise Study Report Outline. Should impacts be identified, the NSR will include a preliminary noise abatement design to schematically identify the location, height, and extent of noise barriers needed to abate noise impacts (if applicable). Analyzed noise barriers will be assessed for acoustical feasibility and their ability to meet the Caltrans design goal. In accordance with Protocol guidance, the description of noise barriers will be sufficient for the environmental review of the proposed project but not for the final design of the noise barriers. It is assumed that up to three noise barriers will be evaluated.

Deliverables: Draft and Final Noise Work Plan and Draft and Final Noise Study Report.

165.10.25.20 Noise Abatement Decision Report
Based on a review of the project site, the surrounding area contains several noise-sensitive land uses including homes, a school, and retail/dining with outdoor areas of frequent human use.

Therefore, based on the guidance in the Protocol, it is possible that noise barriers considered in the NSR may be found to be feasible. Should feasible noise barriers be identified, CONSULTANT will prepare a Noise Abatement Decision Report (NADR) to analyze the cost reasonableness for those barriers at the various barrier heights that meet the feasibility requirement and design goal discussed in the NSR.

The NADR will summarize reasonable cost allowances for barriers determined to be feasible in the NSR (up to two barriers will be addressed) and compare these allowances to the construction cost estimates for each barrier height to identify any reasonable barriers and the associated barrier heights to be recommended as preliminary abatement as part of the project.

As part of the NADR process, CONSULTANT will also work with the City, and Caltrans, to prepare noise barrier surveys and conduct the survey process to determine the viewpoints of benefited receptors with respect to any noise barriers (i.e., whether owners and residents support or oppose any recommended noise barriers) included as abatelement as part of the project. It is assumed that up to two sets of noise barrier surveys will be mailed via FedEx to up to a total of twenty benefitted receptors and one round of hand-delivered surveys for any properties that are unresponsive to the mailed surveys. Based on the outcome of the public voting on noise walls CONSULTANT will identify the appropriate final sound wall locations, as appropriate. These surveys will take place during the public review period for the draft Environmental Document (ED) and will be included as part of the final decision in the final ED.

Deliverables: Noise Abatement Decision Report, Preparation of materials and tabulation of votes through mailed ballots.
165.10.30 Air Quality Study
The Interstate 15 (I-15) Nichols Road Interchange Project is located within the South Coast Air Basin (SCAB) region of Riverside County. The SCAB region of the proposed project is within a nonattainment area for the federal 8-hour ozone (O3), lead, and particulate matter less than 2.5 micrometers in diameter (PM2.5) standards and within an attainment/maintenance area for the federal carbon monoxide (CO) and particulate matter less than 10 micrometers in diameter (PM10) standards. Therefore, the proposed project is subject to Transportation Conformity. The air quality technical report will provide the following discussions and analyses:

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
• Regulatory Setting and Existing Conditions. Summarize the existing federal, state, and local air quality regulatory environment as it affects the proposed project, and describe the location of sensitive receptors in the project vicinity. Using data provided by the California Air Resources Board (ARB) and the South Coast Air Quality Management District (SCAQMD), the report will characterize existing air quality conditions in the project area and explain how those conditions are affected by local climate and topography.
• Regional Conformity. Evaluate whether the project meets regional transportation conformity requirements by determining whether it is included, as currently defined, in the most recent Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) and Federal Transportation Improvement Program (FTIP) prepared by the Southern California Association of Governments (SCAG).
• Project-Level Conformity. Evaluate whether the project meets project-level transportation conformity requirements, which will also be used to support the CEQA/NEPA analysis.
• Localized Carbon Monoxide Hot Spot Analysis. Analyze the degree to which project-related traffic volumes have a potential to affect local carbon monoxide (CO) concentrations using the California Department of Transportation CO Hotspot Protocol. It is anticipated that the CO screening procedure will be appropriate, and that CALINE-4 dispersion modeling will not be required. • Localized PM2.5/PM10 Hot Spot Analysis. The PM Hot Spot Analysis will assess the degree to which project-related traffic volumes have a potential to affect local PM2.5 and PM10 concentrations. CONSULTANT will prepare the required PM Conformity documentation and submit to Caltrans for review and approval.

Caltrans will then forward the documentation to the SCAG Transportation Conformity Working Group (TCWG). CONSULTANT will lead the TCWG interagency consultation on behalf of the Project Sponsor. Based on our review of the proposed Project Description, it is assumed that the project will not be considered a Project of Air Quality Concern (POAQC), and that a screening-level PM conformity analysis will be sufficient.
• Evaluation of Construction-Period Emissions. A quantitative construction analysis will be performed to evaluate regional and localized mass emissions. Based on preliminary construction scheduling and phasing information, construction emissions will be quantified using the Road Construction Emissions Model integrated into the CalEEMod model.
• Evaluation of Operations-Period Mass Emissions. Regional criteria pollutant emissions will be quantified using project-level vehicle miles traveled (VMT) and current EMFAC emissions factors..
• Mobile Source Air Toxics. Evaluate proposed project-related mobile source air toxics (MSATs) emissions in accordance with FHWA updated interim guidance on how MSATs should be addressed in NEPA documents. It is assumed that a quantitative analysis can be prepared.
• Climate Change/Greenhouse Gas Emissions. A quantification of operational- period greenhouse gas (GHG) emissions associated with implementation of the proposed project will be conducted. Operations-period GHG emissions will be City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
quantified using regional daily VMT; and current EMFAC emissions factors.

CONSULTANT will present a comparison of GHG emissions under the Build Alternatives and the No-build Alternative to characterize effects of the proposed project on GHG emissions. The analysis of climate change will also incorporate the most recent guidance found on the Caltrans Standard Environmental Reference (SER) and Caltrans annotated outline. Construction GHG emissions will be quantified using the Road Construction Emissions Model integrated into the CalEEMod model.
• Mitigation Measures. CONSULTANT will develop mitigation measures, where applicable, to address significant air quality impacts, if present.

Air Quality Conformity Report
Under NEPA assignment, the federal air quality conformity determination has not been delegated to Caltrans and must be made by FHWA. Following circulation of the environmental document CONSULTANT will prepare a separate Air Quality Conformity Analysis using the annotated outline for this report on the SER at the time that the report is initiated and will also prepare the Conformity Checklist based on the checklist that is available on the SER at the time that the Air Quality Conformity Analysis Report is prepared. It is assumed that no public comments will be received during public circulation of the Draft EIR/EA that will require analysis for air quality beyond that already included in the publicly-circulated Draft EIR/EA.

Deliverables: Draft and Final Air Quality technical report , Draft and Final Air Quality Conformity Report.
165.10.35 Water Quality Studies
A Water Quality Assessment Report (WQAR) document will be developed by the CONSULTANT to be used in the environmental document. The WQAR will qualitatively assess the project’s impacts on receiving water quality during construction and post-construction conditions based on the City of Lake Elsinore’s applicable stormwater regulations and consistent with the California Department of Transportation’s NPDES Permit (Order Number 2022-0033-DWQ). It will characterize the existing water quality conditions, identify the potential water quality issues from developing the project, and identify applicable mitigation measures (Best Management Practices). Caltrans has developed a Water Quality Assessment Report template (dated December 2022) that will be used to prepare the document, unless otherwise directed by Caltrans or the City. The assessment will discuss the following topics:

The approach for the water quality assessment and the evaluation of the potential impacts related to implementing the project.
 A description of the General Setting (including Population and Land Use, Topography, Hydrology, Geology/Soils, and Biological Communities), Water Quality Objectives/Standards and Beneficial Uses, and Existing Water Quality (including Regional Water Quality, List of Impaired Waters, and Areas of Special Biological Significance).
 The applicable requirements of the Federal Clean Water Act (CWA), State Water Quality Regulations (Statewide General Construction Permit), State Requirements under Section 402 of the Federal CWA, 401/404, Biological characteristics of the aquatic environment, Beneficial Uses, Groundwater and Surface Water Quality Objectives, and Impaired Waters. A preliminary risk analysis will be conducted consistent with the City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
California Statewide Construction General Permit (Order 2022-0057-DWQ), and the project’s Risk Level status will be determined.
 Potential impacts to the physical/chemical and biological characteristics of the aquatic environment, and the mitigation measures (Avoidance, Minimization, and/or Mitigation Measures) that may be needed per the water quality requirements applicable to the project.

Deliverables: Draft and Final Water Quality Assessment Report 165.10.40 Energy Studies
CONSULTANT will prepare an energy analysis report to quantify the direct and indirect energy use of the Interstate 15 (I-15) Nichols Road Interchange Project. The energy report will provide the following discussions and analyses:
• Regulatory Setting and Existing Conditions. Summarize the existing federal, state, and local energy regulatory environment as it affects the proposed project. Using data provided by the California Air Resources Board (ARB), Riverside County, and the Southern California Association of Governments (SCAG), the report will characterize the existing energy use in the project area. • Construction Energy. Construction would occur during implementation of the proposed project. Energy use from the construction sources will be analyzed based on the equipment used, length of time for a specific construction task, equipment power type (gasoline or diesel engine), horsepower, load factor, and percentage of time in use. In addition, the energy use associated with the haul truck trips and employee commutes will be calculated based on construction information available.
• Operational Energy. Changes in long-term energy consumption will be quantified using project-level VMT and EMFAC2021 emissions factors. • Mitigation Measures. CONSULTANT will develop/describe measures to reduce energy consumption during project construction and operations. 165.10.45 Summary of Geotechnical Report
In this task, information from the project geotechnical report will be summarized for use in the project environmental document. The summary will address geologic setting, major faults, seismicity, ground shaking, topography, groundwater levels and the groundwater regime, soil conditions, and the presence of bedrock. It will also discuss feasible foundation alternatives for the structures, retaining walls and sound walls, discuss slope stability, and address other geotechnical related design issues including the need for additional field investigation required for final design.

CONSULTANT will also prepare a summary of all of these geotechnical findings, distilled down for use in the project environmental documents (EDs). CONSULTANT will document potential geologic hazards along the project alignment, including faulting and seismicity, seismic shaking, liquefaction potential, slope instability and landslides, earthquake-induced settlements and lateral spreading, dam-inundation and flooding. Findings and conclusions from this study will be included in a Geotechnical Impact Evaluation study, which will be a City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
part of the EIR for CEQA and the EA for NEPA approval.

Deliverables: Draft and Final Summary of Geotechnical Report 165.10.50 Hazardous Waste and Initial Site Assessment
Initial Site Assessment
CONSULTANT will prepare a full ISA report to include a Site screening for hazardous materials and petroleum products using the Caltrans ISA Guidance Document. The work will be performed in general accordance with Federal All Appropriate Inquiry (AAI) requirements and ASTM E1527-21 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process.

Following is a summary of tasks:
 Review of information;
 Site reconnaissance to look for indicators of potential hazardous materials;  Environmental database searches and outreach to various agencies, such as Regional Water Quality Control Board, Department of Toxic Substance Control, Department of Health Services and other City/County agencies that deal with hazardous materials;
 Interviews with those knowledgeable of the parcel/project;  Reviews of selected historical records and mapping including aerial photos and maps, and;
 Completing the Caltrans User Questionnaires.

CONSULTANT will prepare one ISA report including discussions of any recognized environmental conditions or areas of concern pertaining to hazardous materials or petroleum products that could impact the Project. The reports will also include site location maps, site visit notes, User Questionnaires, environmental database search reports, historical topographic maps, aerial photographs, and selected photographs from the site reconnaissance. CONSULTANT will also provide recommendations for additional investigation, if warranted.

Pre-Field Activities
The following pre-field activities are proposed as part of the Site Investigations.  Prior to start of the project, CONSULTANT will prepare comprehensive project-wide work plan(s) including a health and safety plan (HASP) for the Project. The work plans will include a Site Investigation Work plan and a Hazardous Materials Survey Work Plan.

The work plans will be submitted to and approved by Caltrans prior to start of the field work.
 CONSULTANT will provide as-needed assistance to Lake Elsinore, and Caltrans, for coordination of all field work and site access including boring location plans, insurance certificates, etc. It is assumed that the CONSULTANT will not be required to prepare site-specific work plans or other documents in support of site access or Writ of Assistance.
 CONSULTANT will mark exploration boring locations and notify Underground Service Alert (USA) to identify public utilities in the planned area.

Asbestos-containing materials (ACM), lead-based paint (LBP), and other hazardous materials may be present on the structures at the I-15 Nichols Road Bridge. Because the City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
structures will be removed, an ACM and LBP investigation must be performed to properly manage and dispose of the demolition debris.

CONSULTANT will utilize our California Division of Occupational Safety and Health Administration (Cal-OSHA) Certified Asbestos Consultant (CAC) or Certified Site Surveillance Technician (CSST) to conduct a site reconnaissance to identify the locations of potential ACMs and our California Department of Public Health (CDPH) certified inspector/assessor to conduct a site reconnaissance to identify the locations of potential LBP and collect samples. Bulk samples of suspect accessible construction materials will be collected and submitted to an independent laboratory for analysis; asbestos will be analyzed via Polarized Light Microscopy (PLM) and lead will be analyzed via paint chip samples (EPA 6010B). A Hazardous Materials Site Investigation report will be prepare summarizing the findings.

Deliverables: Draft and Final ISA, Hazardous Materials Site Investigation Report 165.10.51 Aerially Deposited Lead (ADL)
This task will include testing the unpaved areas of the project footprint for aerially deposited lead (ADL) contamination. It is assumed borings will be required by Caltrans for impacted areas along the I-15 mainline, the existing ramps, and public ROW. Based upon the standard Caltrans sampling frequency of 300 feet on each side of every roadway, it is assumed that no more than 40 borings will be required for the investigation.

Hand augers or limited access direct-push drill rigs will be used and advanced to a maximum depth of up to 3 to 4 feet to collect soil samples. Samples that are sent to the laboratory will be analyzed for lead using the Environmental Protection Agency (EPA) Method 6010B and pH. Samples will also be analyzed via the California Waste Extraction Test (CA-WET) and Federal Toxicity Characteristic Leaching Procedure (TCLP), as necessary.

If significant additional sampling depth intervals or locations are required by Caltrans, additional laboratory costs may be incurred that are not included in the scope of work.

CONSULTANT will prepare a detailed ADL report summarizing the findings of the field investigation. The report will contain a description of the field activities and summary of the laboratory results, conclusions and recommendations, tables, and figures as necessary. The soil will be classified in accordance with hazardous waste criteria and Caltrans soil classifications.

CONSULTANT will perform statistical analysis of the ADL results using the 95% upper confidence limit (UCL) on the mean by using the EPA Pro-UCL computer program.

Deliverables: Draft and Final ADL Report
165.10.60 Location Hydraulic Study, Summary Floodplain Evaluation Report, Rapid Stability Assessment
CONSULTANT will prepare a Location Hydraulics Study (LHS) using the information developed in the PHR to complete the LHS report template. The report will discuss potential impacts and recommend mitigation measures related to floodplain encroachment, flood- related hazards, natural or beneficial floodplain values, access interruption, and the community floodplain development plan. CONSULTANT will prepare a Summary Floodplain Evaluation Report (SFER) which will be incorporated into the LHS report. A Level 1 Rapid Stability Assessment (RSA) will be prepared following the Hydromodification Requirements Guidance (Caltrans, February 2015. One LHS/SFER document will be prepared that covers the floodplain studies for both Temescal Wash and Stovepipe Canyon floodplains.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
This task will include responding to comments and making revisions as needed for approval of these reports as well as the approval of the draft and final Project Report.

Deliverables: Draft and Final Location Hydraulic Study (LHS), Summary Floodplain Evaluation Report (SFER) and Rapid Stability Assessment (RSA)
165.10.65 Paleontology Studies
Analysis of Existing Data
CONSULTANT will conduct an analysis of existing data that includes reviews of geologic mapping, published paleontological literature, previously completed paleontological assessment reports in the area, and available online databases such as the Paleobiology Database. Paleontological sensitivity rankings will be assigned to each geologic unit identified within the Project area. The Project area and a 0.5-mile buffer will be mapped onto the highest resolution geologic maps available and overlain with a paleontological sensitivity layer for ease of reference.

Paleontological Field Survey
An initial review of geologic maps indicates that the Project area is underlain by Holocene- age alluvial deposits, Cretaceous-age tonalite, Cretaceous-age intermixed Estelle Mountain volcanics and sedimentary rocks, and Mesozoic phyllite. The majority of the geologic units are considered to have low and no sensitivity for paleontological resources at the surface.

However, Cretaceous-age sedimentary rocks have the potential to contain significant paleontological resources throughout their extent. Therefore, a paleontological field survey will be conducted to verify the geologic mapping, identify the existing level of disturbance within the Project footprint, and document any fossils observed at the surface within the Project area. Any identified fossils will be documented in detail and reported to the City of Lake Elsinore. No fossils will be collected during the survey; however, recommendations on the treatment of the fossils (e.g., preconstruction collection or sampling) will be provided.

Paleontological Identification Report/Paleontological Evaluation Report (PIR/PER) The results of the records search, analysis of existing data, and field survey will be used to assign paleontological sensitivities to the geologic units within the Project area using the Caltrans tri-partite system, which includes rankings of no, low, and high sensitivity. A combined Paleontological Identification Report/Paleontological Evaluation Report (PIR/PER) will be prepared to convey the methods and results of the study. The PIR/PER will include a description of the proposed Project, Project footprint, proposed excavations, and geological and paleontological context of the Project area, and a discussion of the potential to encounter significant paleontological resources during grading and excavation in the Project area. Based upon the projections of the potential to encounter significant fossils, the PIR/PER will state the potential impact of the Project upon paleontological resources and will provide detailed recommendations for further paleontological tasks to reduce identified adverse impacts/effects, if necessary.

Paleontological Mitigation Plan
If required based on the results of the PIR/PER, CONSULTANT will prepare a Paleontological Mitigation Plan (PMP) that establishes the procedures to mitigate adverse effects to significant paleontological resources during Project-related construction activities in accordance with City of Lake Elsinore and Caltrans requirements, SVP guidelines, and other industry standards. The PMP will include Project background information and recovery goals; description of when and where paleontological monitoring will be required; pre‐construction measures such as a pre‐construction meeting and workers environmental City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
awareness program (WEAP) training; monitoring methods and safety requirements; unanticipated discovery procedures and matrix sampling procedures; procedures for fossil salvage, data recovery, and laboratory work (including preparation, identification, and analysis); a repository agreement; and reporting requirements.

Deliverables: Draft and Final PIR/PER and Draft and Final PMP (Electronic format) 165.10.75 Environmental Commitments Record
For the project an environmental commitments record (ECR) will be prepared in a matrix table format and included as an appendix in the Draft and Final EIR/EA. It is assumed that the ECR will be reviewed as part of the EIR/EA. The ECR will follow the ECR annotated outline that is available on the Caltrans SER at the time that the ECR is initiated

Deliverables: ECR for inclusion in the Draft and Final EIR/EA and to be reviewed as part of that document.
165.15 Biological Studies
Natural Environment Study
The project lies within the boundaries of the Western Riverside Multiple Species Habitat Conservation Plan area (MSHCP/Plan) and is a covered activity under Section 7.3.5 of the Plan.

It is not within a designated amphibian or mammal survey area, but is located within criteria cells, narrow endemic plant survey area, criteria plant survey area and most of the project is within a burrowing owl survey area. There are areas that pond associated with Temescal Creek and other areas that have clay soils conducive to ponding, which requires a vernal pool habitat assessment, and likely protocol surveys, under the MSHCP vernal pool policies. In addition, there are MSHCP riparian/riverine resources that require mapping, a habitat assessment for riparian bird species, and protocol surveys for least Bell's vireo and southwestern willow flycatcher within suitable habitat. There are numerous records of least Bell’s vireo within the project limits.

As part of this task CONSULTANT will conduct a thorough literature review and perform a field reconnaissance survey to document vegetation communities and flora and fauna present, delineate aquatic resources and MSHCP riparian and riverine habitat, and perform a habitat assessment for sensitive species that potentially occur within the project limits and adjacent areas. Protocol surveys will then be performed for burrowing owl, least Bell’s vireo and potentially southwestern Willow Flycatcher, and fairy shrimp. In addition, there is a potential for suitable habitat for Crotch’s bumble bee, a State Candidate Endangered Species; therefore, a habitat assessment will be performed to determine suitability.

This information will be included in a Natural Environmental Study (NES) analyzing potential impacts to biological resources. The NES will be prepared in accordance with Caltrans SER guidance and will conform to the Caltrans NES annotated outline available at the time that the NES is initiated. The following tasks will be performed during the preparation of the reports:

Review of Project Information and Applicable Literature A literature review will be conducted to identify special-status species known or reported from the project area. The literature review will include:
1) Special status species lists from the California Department of Fish and Wildlife (CDFW) and U.S. Fish and Wildlife Service (USFWS);
City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
2) Database searches of current versions of the California Natural Diversity Database ( CNDDB) and the Online Inventory of the California Native Plant Society (CNPS); 3) MSHCP; and
4) Other available biological data and studies conducted in the vicinity of the project site.

Field Evaluation for Sensitive Biological Resources
After reviewing relevant information, the project area will be evaluated with a thorough pedestrian survey covering all project areas relevant to potential sensitive biological resources.

Detailed field notes will be compiled including conditions, visible disturbance factors, species, habitats, and general biological resources. The site and adjacent buffer areas will be evaluated regarding the presence, absence, or likelihood of occurrence for special status species, habitats, or general biological resources posing a constraint to the project through applicable laws and regulations. The study area is assumed to be the proposed limits of disturbance plus a buffer ranging from 100 feet (rare plants and aquatic resources) to 300 feet for special-status wildlife species and 500 feet for burrowing owl.

NES Preparation
A draft NES will be developed based on results of the habitat assessment and biological surveys and will describe:
(a) The study methods used in identifying and assessing the biological resources at the project site, the personnel who conducted the studies, contacts made with agencies, and any limitations associated with the study;
(b) The environmental setting including both the biological and physical setting at the project site;
(c) The results, including special-status species present on the site, if any, and a discussion of impacts and mitigation, as necessary; and
(d) The appropriate regulatory requirements and necessary permits, if any.

Habitat Evaluation and Protocol Survey for Burrowing Owl Most of the project is within a burrowing owl survey area. As a result, a burrowing owl burrow assessment followed by protocol owl surveys is required and will be conducted following the MSHCP survey protocol. The study area for this work is assumed to be the proposed limit of disturbance and a 300-foot buffer with an additional 200-foot buffer to be evaluated visually.

Potentially suitable habitat will be mapped to determine survey areas. Once suitable habitat and burrows are mapped, a 4-visit focused survey will be performed. The 4 surveys must be performed between March 1 and August 31. Results of the focused surveys will be included in the NES. It is assumed that 4 biologists can complete each survey event given the large project footprint.

Habitat Evaluation and Focused Survey for Special Status Plants Much of the Project west of I-15 is within a Criteria Area Plant Survey Area and Narrow Endemic Plant Species Survey Area. Criteria Area species include: thread-leaved brodiaea, Davidson's saltscale, Parish's brittlescale, smooth tarplant, round-leaved filaree, Coulter's goldfields, and little mousetail; Narrow Endemic species include: Munz's onion, San Diego ambrosia, slender-horned spineflower, many-stemmed dudleya, spreading navarretia, California orcutt grass, San Miguel savory, Hammitt's clay-cress, and Wright's trichocoronis.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
This task includes focused rare plant surveys for these species identified within these survey areas as well as plants not covered by the MSHCP but considered rare. The study area for this work will be the proposed project limits of disturbance and a 100-foot buffer. The survey will occur within the window of April through September to adequately capture the blooming period of the identified species. Results of the habitat evaluation and focused survey will be included in the NES.

Least Bell’s Vireo and Southwestern Willow Flycatcher Protocol Surveys The USFWS requires the surveys for least Bell’s vireo be conducted pursuant to the Least Bell’s Vireo Survey Guidelines (USFWS 2001) which requires a minimum of eight surveys be conducted at least 10 days apart between April 10 and July 31. CONSULTANT biologists will conduct USFWS protocol level surveys for least Bell’s vireo throughout all areas of suitable habitat on and adjacent to the study area.

Surveys for southwestern willow flycatcher are dictated by two different protocols: Southwestern Willow Flycatcher Protocol Revision 2000 (USFWS 2000) and A Natural History Summary and Survey Protocol for the Southwestern Willow Flycatcher (USFWS 2010) which requires that surveys be conducted by individuals holding a Section 10(a)1(A) recovery permit for the species and a Memorandum of Understanding issued by CDFW. The survey protocol states that a minimum of one survey must be conducted between May 15 and May 31, a minimum of two surveys be conducted between June 1 and June 24 and a minimum of two surveys be conducted between June 25 and July 17. CONSULTANT permitted biologists will conduct USFWS protocol level surveys for southwestern willow flycatcher throughout all areas of suitable habitat on and adjacent to the study area. To satisfy the southwestern willow flycatcher survey protocols, 5 of the 8 visits for least Bell’s vireo will be timed to occur between May 15 and July 17, with one visit from May 15 to May 31, two visits from June 1 to June 24, and 2 visits from June 25 to July 17. In this manner, these 5 visits will satisfy both the requirements of the least Bell’s vireo and southwestern willow flycatcher protocols.

Fairy Shrimp Habitat Assessment and Protocol Surveys
Ponded areas within the LOD will be evaluated for potential suitable vernal pools and fairy shrimp. If suitable habitat is present, then protocol surveys with both wet- and dry-season sampling will be required. Records of Riverside fairy shrimp occur adjacent to the proposed project. As such, surveys will consist of the following wet and dry season protocols:

Wet season sampling
Wet season sampling must follow the U.S. Fish and Wildlife Service (USFWS) final Survey Guidelines to Permittees for Recovery Permits under Section 10(a)(1)(A) of the ESA for the Listed Vernal Pool Branchiopods (USFWS 2017) published on 13 November 2017. Briefly, each depression is photographed and the exact location is recorded using a GPS receiver. At each subsequent visit the air temperature, wind speed and other weather conditions are recorded along with the surface area, depth, and water temperature of each depression. The depressions are sampled throughout the entire water column, including edges and bottom, with a standard 500-micron aquatic dip net. Additionally, a 10-micron aquarium net may be used to sample the water column to ascertain the presence of newly hatched fairy shrimp and other small branchiopods (e.g., cladocerans and conchostracans). Protocol sampling commences when the depression retains > 3 centimeters of standing water 24 hours after a rain event.

Depressions are sampled every 7 days until they are no longer inundated or they have been continuously inundated for 120 days. If the depressions desiccate and then subsequently refill, the depressions must be sampled every 7 days for another 120 days or until they are no longer inundated.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
It is assumed that up to five pools will be surveyed for fairy shrimp surveys (the same five will be sampled under both the wet and dry season surveys/sampling). The number of pools is not known and it is also not possible to determine how many wet season site visits will actually be conducted given that this is predicated upon future weather conditions and ponding events, which cannot be accurately predicted. Hence, we have assumed 5 pools. If there are more pools and/or greater area of sampling required than anticipated, then a scope amendment will be requested. This would also be needed if ponding starts but does not last a sufficient time for sampling to be completed and the pools have to be surveyed multiple times before the surveys can be fully completed (i.e., until sampling lasts for a sufficient amount of time).

Dry season sampling
Soil sample collection and processing again follows the U.S. Fish and Wildlife Service (USFWS) Survey Guidelines for the Listed Large Branchiopods (USFWS, 2017). Depending upon the area of the pool, soil samples are sampled at 10-25 approximately equidistant points starting at the edge of the ponded area continuing lengthwise and widthwise; very small pools (<5 square meters) may require fewer samplings. Collection points are adjusted to include the deepest portions of the depressions. Soil samples of ~100 milliliter (ml) aliquots are removed at each subsample site and transferred to individually labeled plastic bags for analysis. The pools are photographed, and hand-drawn sketches of subsample locations are recorded in field notes.

Soil samples are placed into one-gallon plastic containers and allowed to pre-soak in water. The resulting slurry is slowly poured into a graded set of stacked U.S. standard eight-inch soil sieves (710, 300, and 150 micron), while concurrently being gently washed with flowing water. Water is then directed through the samples for a time period sufficient to wash all recovered resting eggs (cysts) into the 150-micron sieve. Soil remaining in the 150-micron sieve is used for analysis. To facilitate the analyses, the 150-micron samples are transferred to a 120ml beaker, whereupon the organic components are thrice-decanted. The remaining decanted organics along with the supernatant are poured into a three-inch 150- micron sieve then examined under a dissecting microscope at 10-30X to identify the species of fairy shrimp cysts present.

Crotch's Bumble Bee (CBB) Habitat Assessment
This task includes a CBB habitat assessment to classify habitat within the limits of disturbance (LOD) as having, low, moderate, or high potential for CBB occupation, considering factors such as plant composition, density, canopy, and nesting habitat presence.

High Potential: Site contains suitable foraging resources and nesting potential.

Moderate Potential: Site contains either suitable foraging resources or nesting potential.

Low Potential: Site contains few or no foraging resources and little to no nesting potential.

Pedestrian and windshield surveys will be completed to identify plant genera favorable to CBB (e.g., Asclepias, Chaenactis, Lupinus, Medicago, Phacelia, and Salvia) and other flowering plants suitable for foraging bees. The evaluation will also consider the density of suitable nesting substrates, such as rodent burrows, rock piles, dead wood, leaf litter, and other debris.

Following completion of the field survey, a technical memorandum will be prepared describing methodologies and data collection procedures, field survey results, and will include maps illustrating areas of habitat categorized by potential for CBB occurrence.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
It is assumed that no protocol surveys for Crotch's Bumble Bee will be required and none are included in this scope of work and associated fee. If the habitat assessment determines suitable habitat is present, then this information will be provided to the City and an amendment for surveys will be provided for approval prior to conducing this effort.

MSHCP Consistency Report
Based on the literature review, field surveys, and NES, an MSHCP Consistency Report will be developed using the most recent Regional Conservation Authority template and will be a stand- alone report appended to the NES. This document will only contain relevant information for the MSHCP consistency analysis, which will generally not be detailed in the NES.

Determination of Biological Equivalent or Superior Preservation (DBESP) Because the project has the potential to impact riparian/riverine resources as defined under the MSHCP, a DBESP is assumed to be required due to anticipated impacts. As such, a DBESP will be drafted based on the MSHCP consistency analysis. The DBESP will follow the Regional Conservation Authority requirements and will include a project description, biological resource existing conditions, proposed impacts (direct and indirect), mitigation for impacts, and finding of equivalency or superior preservation for impacted MSHCP resources. This task includes GIS analysis, and meetings and conference calls with stakeholders (up to five virtual meetings/calls assumed).

Jurisdictional Delineation
A field jurisdictional delineation of potentially jurisdictional aquatic resources will be conducted within the survey area by two qualified CONSULTANT delineators. The study area will consist of the current project footprint plus a 100-foot buffer and the pedestrian-based field survey will be conducted using sub-meter GPS accuracy to precisely delineate the boundaries of agency jurisdiction and resource types. The delineation will assess potential aquatic resources pursuant to Sections 404 and 401 of the Clean Water Act, the Porter-Cologne Water Quality Control Act. and Section 1602 of the California Fish and Game Code, utilizing the procedures and practices in current publications and agency guidance documents, such as the USACE Wetland Delineation Manual (1987) and the USACE Regional Supplement to the Wetland Delineation Manual, Arid West Region, Version 2.0 (2008) and other current guidance and standard practices from each agency. Data points such as wetland data points, ordinary high water mark points and photo points will be collected to meet agency requirements and to meet expected agency questions about the presence and limits of specific resources, such as wetlands. Prior to the field visit, a review of applicable literature and mapping will be conducted to identify potential aquatic resources located in the study area. The project lies within the boundaries of the Western Riverside MSHCP and will also need to be assessed for MSHCP riparian/riverine areas, as discussed under the Biological Services Task.

Following the completion of the field visit, a jurisdictional delineation report will be prepared.

The content of the report will include a description of the existing conditions, methods, and results. Figures prepared for the results report will include maps depicting the location of the survey effort and any findings. Delineation results will be presented in figures as well as tables.

The report will meet the USACE minimum standards for a delineation report and other standard agency requirements and guidance and figures will be prepared in accordance with the Division mapping standards.

Deliverables: Draft and Final NES; Delineation Report prepared in accordance with Caltrans, USACE and CDFW standards; and DBESP.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
165.15.15 Resource Agency Permit Related Coordination
The most important portions of the assessment will be the discussions of potential project effects on federally listed threatened/endangered species and proposed avoidance, minimization, and mitigation efforts. CONSULTANT will base these discussions on our field studies, literature research, and correspondence with wildlife agency personnel and other knowledgeable individuals.

It is unknown whether permits will be required and/or the extent of any permitting efforts.

Permits are not assumed or included in this scope of work. Time has been included for preliminary coordination efforts with U.S. Army Corps of Engineers, Regional Water Quality Control Board, and California Department of Fish and Game. If permits are identified as being needed then it is assumed that those would be prepared and processed under a separate project phase. The preparation of permit applications and processing are not included in this scope of work.

Deliverables: Preliminary coordination efforts with U.S. Army Corps of Engineers, Regional Water Quality Control Board, and California Department of Fish and Game. 165.20 Cultural Resource Studies
CONSULTANT will use the 2023 records search obtained from the Eastern Information Center, prepared for the project and referenced in the approved PEAR. It is assumed that the records search that was previously conducted was done so in conformance with Caltrans requirements and consulted California’s database of previous studies and previously recorded cultural resources within the proposed project area and within a one-mile radius. Historic maps and photographs shall also be reviewed, if available. An Area of Potential Effects (APE) map will be prepared in consultation with the City and Caltrans for obtaining Caltrans approval. The APE map will provide the survey boundaries for cultural resources to be evaluated during project studies. To account for physical effects due to damage, demolition, or vibration, the APE shall be based on the total anticipated disturbance footprint associated with project activities (e.g., road widening/construction, staging areas and other temporary construction easements, detours, drainage facilities, temporary construction activities, and parcels containing impacted structures, if any). It shall also account for potential visual and noise effects beyond the limits of disturbance. The Native American Heritage Commission will be contacted to request a review of its Sacred Lands File. We will coordinate with Caltrans for consultation with Native American groups and other interested parties under Section 106 of the National Historic Preservation Act (for purposes of NEPA), and also pursuant to Assembly Bill 52 (for purposes of CEQA), to request information regarding the types of potential cultural resources in the study area.

Consultation will be conducted in accordance with appropriate current state and federal regulations; therefore, Caltrans will conduct the actual consultation with information that is prepared and provided by CONSULTANT.

Following completion of the record search/review, a field survey of the APE will be conducted for archaeological resources. It is assumed that the fieldwork can be conducted by two archaeologists in three days, which includes pedestrian survey and resource recordation. While the project area is known for its precontact archaeological sensitivity, this scope of work assumes that no precontact sites requiring evaluation will be identified in the APE and that testing and/or evaluation will not be required. CONSULTANT anticipates that an Archaeological Survey Report (ASR), with a Finding of No Archaeological Resources Present will be prepared, and no additional documentation for precontact archaeological resources will be required.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
It is anticipated that the APE will contain historic archaeological resources, namely surface manifestations of prospecting trenches that may be exempted in accordance with the Caltrans Section 106 PA. Additionally, it is anticipated that the APE will contain built environment resources that will be exempt in accordance with the Caltrans Section 106 PA as well as non- exempt built environment resources. CONSULTANT will prepare a Historical Resources Evaluation Report (HRER) to address built environment and historic archaeological resources in the APE. Archaeologists will survey the APE for historic archaeological resources as part of the ASR. Architectural historians will undertake a field survey of the APE to record intact built environment resources. CONSULTANT will facilitate consultation with tribes under Section 106 and AB52, CONSULTANT will also facilitate consultation with government agencies and other interested parties in accordance with Section 106, and prepare relevant historic context statements. Archaeological and built environment resources in the APE will be recorded and evaluated on California Department of Parks and Recreation (DPR) 523 series form set. It is assumed that one property containing non-exempt build environment resources will require evaluation and will be determined ineligible for the National Register of Historic Places and California Register of Historical Resources, and that one historic period archaeological resource will be identified that is exempt per the Caltrans section 106 Programmatic Agreement (PA) and will not require evaluation. CONSULTANT assumes that the project will not identify any historic properties in the APE.

Following completion and approval of the APE and detailed reports discussed above, a summary document (the HPSR) will be prepared in accordance with Caltrans/FHWA standards for Section 106 compliance with the National Historic Preservation Act. It is anticipated that the proposed project will result in an HPSR with a finding of No Historic Properties Affected per Stipulation X.B of the Caltrans Section 106 PA. No additional cultural resources documentation is assumed or included.

Deliverables: Draft and Final APE map, ASR (Finding of No Archaeological Resources Present), HRER (Finding of No Historic Resources Present), and HPSR (no properties requiring evaluation finding).
165.25 Draft Environmental Document
As previously described it is assumed that a combined EIR/EA will be the appropriate environmental document for the project. The EIR/EA will be prepared using the annotated outline on the Caltrans SER that is available at the time that the document is initiated. Each copy of the Draft Environmental Document will include External Quality Control Form and NEPA Checklist. It is assumed that the firm that prepares each technical study will be responsible for preparing the associated section in the EIR/EA. The following submittals are assumed to meet the Caltrans five step review process.

Deliverables:

Draft EIR/EA (1) (electronically first to City and then to Caltrans) Draft EIR/EA (2) and Comment Response Matrix (electronically to City and Caltrans for concurrent review)
Draft EIR/EA (3) and Comment Response Matrix (electronically to City and Caltrans for concurrent review)
Final Draft EIR/EA for approval to circulate and Comment/Response Matrix (electronically to City and Caltrans for concurrent review/confirmation and Caltrans approval to circulate; assumes no further comments)
City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
5 hard copies and one electronic (pdf) final Draft EIR/EA for availability (this includes the copies for the availability locations)
Assumptions
 A No Build and three (3) build alternatives will be considered in the analysis. 165.25.25 Prepare Second and Third Administrative Drafts of ElR/EA CONSULTANT will revise the Administrative Draft EIR/EA based on comments received from the City, and Caltrans, and will submit a Second and Third Administrative Draft EIR/EA to the City for their review. These Administrative Drafts of the EIR/EA will include all information described above, as well as the Executive Summary, MMRP, and ECR. On receipt of comments from the City, CONSULTANT will revise the document accordingly and will submit the Administrative Draft EIR/EA for concurrent the City and Caltrans review. A draft FHWA checklist will be included in the third submittal.

CONSULTANT will revise the document based on the comments received from the City, Caltrans, and FHWA on the third Administrative Draft EIR/EA and will prepare the Proposed Draft EIR/EA for review by the City. After review by the City, CONSULTANT will revise the Proposed Draft EIR/EA and submit it to the City, Caltrans, and FHWA requesting approval to circulate the document for public review. The FHWA Checklist will be included in this submittal.

Deliverables: Electronic reviews will be accomplished for the Administrative Draft of EIR/EA 165.25 Aesthetics & Landscaping Concept
CONSULTANT will prepare one (1) color-rendered Landscape Concept Plan at a scale of 1”=50’ for the Nichols Road Interchange based on the preferred alternative. The plan will illustrate the design intent of the landscape improvements to comply with Caltrans planting requirements and local Water Conservation Ordinances. The plan will include a brief description of the overall approach to the landscape design, a description of the irrigation design with potential water meter and irrigation controller locations identified, the use of grouted and non- grouted rock, and Water Efficient Landscape calculations. The planting design will list potential native and low-water-use plant materials represented by plant symbols, plant material container sizes, and botanical and common names. An opinion of Probable Construction Costs for the proposed planting and irrigation improvements will be prepared.

CONSULTANT will prepare a Structural Aesthetics Concept Plan for the Nichols Road Interchange, showcasing the aesthetic treatment for any changes that could include the Nichols Road Bridge, Temescal Creek Bridge, or Collier Avenue retaining walls, including bridge abutments, fencing, and lighting. The graphics may include a color-rendered elevation of the treatments and representative photographs to convey the design intent.

Deliverables: Preliminary Aesthetics & Landscaping Concepts 165.25.30 Environmental Coordination
CONSULTANT will manage preparation of project-specific environmental resources, schedules, and information and will coordinate and review all technical environmental studies prior to inclusion in the EIR/EA. Coordination with Caltrans and FHWA to obtain approval to circulate the EIR/EA are also included in this task. Activities under this task will be performed in accordance with the Caltrans District 8 Environmental Quality Control Plan.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
Deliverables: Establish and maintain schedule of environmental technical studies and environmental document review

175 CIRCULATE DED AND SELECT PREFERRED PROJECT

ALTERNATIVE
175.05 DED Circulation
As part of the overall public outreach efforts, CONSULTANT will prepare a distribution list for the Draft EIR/EA and will prepare the draft Notice of Completion/Notice of Availability (NOC/NOA). CONSULTANT will distribute the NOC and Draft EIR/EI; Caltrans will be responsible for publishing the NOA in the Federal Register. The Draft EIR/EA distribution list will be based on the mailing list compiled for the scoping process and updated as appropriate based on correspondence received during preparation of the Draft EIR/EA.

CONSULTANT will reproduce the Draft EIR/EA and Technical Studies for public circulation via three media: 1) hard copy, 2) CD and 3) .PDF format for uploading to the Web. 175.05.05 Master Distribution and Invitation Lists
CONSULTANT will utilize the mailing/distribution list prepared and maintained by our outreach consultant for inclusion in the Draft EIR/EA.

Deliverables: Input to individuals and groups to be included on the distribution list. 175.05.10 Notices Regarding Public Hearing and Availability of Draft Environmental Document (DED)
CONSULTANT will prepare the Notice of Availability/Notice of Public Hearing (NOA/NPH) and a Notice of Availability for publication in the Federal Register (Caltrans transmits the draft EIR/EA to U.S. EPA who publish the EIS Notice of Availability in the Federal Register). Since a public hearing is assumed to be held, the notice will also need to be published a second time at least one week prior to the public hearing. CONSULTANT will also prepare the Notice of Completion and Environmental Document Transmittal for sending to the State Clearinghouse along with copies of the EIR/EA.

Deliverables:

Draft and Final NOA/NPH (assumed to be transmitted electronically with no hard copies) Draft and Final NOA (assumed to be transmitted electronically with no hard copies) Draft and Final Notice of Completion & Environmental Document Transmittal for submittal to SCH
175.05.15 DED Publication and Circulation
Hardcopies of the draft EIR/EA and NOA/NPH will be provided to the availability locations (Caltrans, City, library), digital media containing the document and a hard copy of the NOA/NPH will be provided to other agencies and officials included on the distribution list (and anyone else who specifically requests a copy of the document), and a copy of the NOA/NPH will be provided to property owners and occupants within a 0.25 mile radius of the proposed Project (or other radius agreed to by the PDT). The State Clearinghouse Form (Notice of Completion and Environmental Document Transmittal), along with the Draft EIR/EA, will be submitted by CONSULTANT to the State Clearinghouse via CEQAnet (all submittals to CEQAnet will be City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
made electronically and no hard copies are assumed to be submitted to the State Clearinghouse or included in this scope of services). CONSULTANT will post the NOA/NPH at the Riverside County Clerk’s office.

Deliverables: Distribution of Draft EIR/EA to availability locations (Caltrans, City, library), Filing of NOA/NPH with Riverside County, Submittal of Draft EIR/EA to SCH (electronic only) 175.10 Public Hearing
CONSULTANT will assist and attend one public hearing during the public review period for the Draft EIR/EA. CONSULTANT will be responsible for coordinating and conducting the public hearing and for preparing the necessary handouts, materials, and exhibits for the hearings. CONSULTANT will provide public hearing materials which include:
 Mailing/Distribution lists
 Hearing materials
 Documentation of attendance
 Recording of comments
 Public Hearing Plan
 Court Reporter
 Record of Public Hearing
 Refreshments

CONSULTANT will plan and facilitate one (1) in-person public hearing to inform stakeholders of the project, alternatives, and environmental process and capture community input. CONSULTANT will work with the City to secure meeting space at a city-owned venue, including but not limited to the Lake Elsinore Cultural Center. The meeting format may include a formal presentation or a walk-in open house for community members to view exhibits at their own pace. Public meeting formats will be determined in coordination with the technical team.

CONSULTANT will lead all event logistics, including set-up, staffing, printed materials, refreshments, and meeting documentation. The meeting will feature bilingual English and Spanish materials and will include a certified Spanish Interpreter to address the diverse language needs of the community.

Notification activities for the public hearing will include the following;  Postcard Mailer: Provide notification through postcard mailing. The notification boundary will be identified in the POP.
 Extended Outreach Toolkit: Develop an e-communications toolkit for the with copy-and- paste content and downloadable graphics to utilize on various communications platforms. This toolkit would be shared with the City of Lake Elsinore Chamber of Commerce and other stakeholder groups to spread the word about the public meeting.  Social Media Posts: Provide notifications via the City’s social media platforms to include information for Instagram and Facebook.
 Email (Eblast): Send eblasts to City identified stakeholder database list ahead of at key milestone dates. CONSULTANT will also pull from Rediscover Downtown list and I- 15/SR-74 lists as well as coordinate with Lake Elsinore Chamber of Commerce with distribution.

City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
 Local Newspaper Advertisements: CONSULTANT will prepare copy, content, and graphics for newspaper and digital advertisements to boost understanding and participation. CONSULTANT recommends Press Enterprise, Valley News, La Prensa, and The Patch for this effort.
 Door to Door Flyer Distribution: Distribute to public counter locations and targeted businesses within or near the study area.

175.15 Public Comment Responses and Correspondence
At the close of the public availability period for the Draft EIR/EA, CONSULTANT will review and respond to all comments received. In addition, CONSULTANT will attend a meeting with City and Caltrans staff to review any written comments on the Draft EIR/EA that were received and to discuss potential responses to these comments, if the comments received warrant such a meeting. Otherwise, the comments will be responded to and incorporated directly into the Final EIR/EA. It is assumed that no comments requiring new or extensive analyses will be received on the Draft EIR/EA or requiring the input of lawyers.

Deliverables:

Responses to comments (included in Final EIR/EA)
175.20 Project Preferred Alternative
Working with the PDT the preferred alternative will be identified and documented in the Final EIR/EA. No deliverables are associated with this task as information will be directly incorporated into the Final EIR/EA.

Deliverables: Information regarding identification of preferred alternative (included in Final

EIR/EA)

180 PREPARE AND APPROVE PR & FINAL ED
180.05 Final Project Report
180.05.05 Updated Draft Project Report
Upon completion of the Response to Comments on the Environmental Document, the Draft Project Report will be updated to reflect any changes to the project that resulted from the public review and comment period. A Draft Final Project Report will be submitted to the City and Caltrans for review and comment. Following receipt of one consolidated set of comments, a comment review workshop will be held with the respondents to review their comments and provide appropriate responses. A Final Project Report will be prepared and submitted for review and approval.

Deliverables: Draft and Final Project Report
180.05.10 Approved Project Report
Once the Final Project Report has been submitted for review and approval, the project manager or his designee will work with the City and Caltrans to obtain the appropriate signatures. If issues or questions arise during the approval phase, the HDR team will work with the City and/or Caltrans staff to answer any remaining questions, provide additional information, and obtain signatures as appropriate. Up to three (3) submittals (two review City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
cycles) of the Final Project Report are anticipated.

Deliverables: Signed Project Report
180.05.15 Updated Storm Water Data Report
The Storm Water Data Report will be reviewed for consistency with current requirements and updated to incorporate necessary changes for the selected alternative only. Current Project Report level requirements are anticipated for this effort. Up to three submittals (two review cycles) are anticipated.

Deliverables: Storm Water Data Report
180.05.20 Geometric Approval Drawings (GAD) for Selected Alternative CONSULTANT will prepare geometric approval drawings (GAD) for the Preferred Build Alternative at a scale of 1" = 50' consistent with the Caltrans District 8 GAD strip plot format for the selected/preferred alternative from the Project Report. The GAD will include existing topographic and planimetric mapping, right-of-way lines, I-15 centerline, geometric layout, typical sections, traffic volumes, design designation, and a signature block.

CONSULTANT will design roadway geometry including horizontal and vertical geometry for ramps, connectors and cross streets, including profile and superelevation diagrams. Profiles and superelevation diagrams will be provided for the areas of mainline widening based on aerial topographic mapping and record drawing information. Conceptual grading using 2:1 or 4:1 slopes will be developed to establish preliminary right-of-way limits.

Typical cross sections will be prepared to illustrate lane and shoulders in the lane configurations and other basic cross sectional data. Truck turning templates will only be provided at intersections modified by the project.

Up to four (4) submittals (three review cycles) of the GADs are anticipated.

Deliverables: Geometric Approval Drawing
180.10.05 Approved Final Environmental Document
The EIR/EA will be revised to include the responses to comments received during public circulation, to document the identified preferred alternative, and to document whether any changes to the project have occurred. The submittals of the Final EIR/EA are identified below.

No submittals beyond those listed below are included in this scope of work.

Deliverables:

Final EIR/EA/FONSI (1) (electronically first to City and then to Caltrans) Final EIR/EA/FONSI (2) and Comment Response Matrix (electronically to City and Caltrans for concurrent review)
Final EIR/EA/FONSI for approval to circulate and Comment/Response Matrix (electronically to City and Caltrans for concurrent review and Caltrans concurrence) (assumes no further comments)
Electronic (pdf) Final EIR/EA/FONSI for availability and agency records (assumes no further comments or changes to the document will be made)
180.10.05.20 Findings
CONSULTANT will prepare the Findings of Fact in compliance with CEQA and the Caltrans City of Lake Elsinore: I-15 & Nichols Road Interchange Improvements Scope of Work
SER. The Findings will be submitted along with, and reviewed with, the Final EIR/EA.

Deliverables: Findings (to be submitted with, and reviewed with, the Final EIR/EA/FONSI) 180.10.05.25 Statement of Overriding Considerations
The Statement of Overriding Considerations, if needed, will be prepared in compliance with CEQA and the Caltrans SER. The Statement of Overriding Considerations will be submitted along with, and reviewed with, the Final EIR/EA.

Deliverables: Statement of Overriding Considerations (to be submitted with, and reviewed with, the Final EIR/EA/FONSI)
180.10.05.30 CEQA Certification
CONSULTANT will prepare the CEQA Certification in compliance with CEQA and the Caltrans SER. The CEQA Certification will be submitted along with, and reviewed with, the Final EIR/EA.

Deliverables: CEQA Certification (to be submitted with, and reviewed with, the Final EIR/EA) 180.10.10 Public Distribution of FED and Respond to Comments At least 10 days prior to adoption the responses to comments on the Draft EIR (as proposed for inclusion in the Final EIR/EA) will be provided to any agencies that commented on the Draft EIR/EA. It is assumed that no further comments will be provided by the reviewing agencies.

Deliverables: Distribution of response to comments to commenting agencies (electronically only)
180.15.05 Federal Register Notice (NEPA)
CONSULTANT will prepare a notice for publication in the Federal Register by FHWA to start the NEPA statute of limitations. This notice will be prepared in compliance with the SER, and it is assumed that a Draft and Final version of the notice will be prepared, and that coordination and publication of the notice will be the responsibility of Caltrans and FHWA.

Deliverables: Draft and Final Federal Register Notice (all transmittals assumed to be done electronically)
180.15.10 Notice of Determination (CEQA)
The Notice of Determination (NOD) will be prepared in compliance with CEQA. The NOD will be electronically filed with the Office of Planning and Research on behalf of Caltrans. The NOD would also be posted with the Riverside County Clerk (a $50 filing fee has been assumed).

Along with the NOD, a California Department of Fish and Game (CDFG) filing fee would also be filed. It is assumed that the filing fee will be paid directly by the City and the filing fee cost is therefore not included in this scope and associated fee.

Deliverables: Draft and Final NOD (submitted electronically for review and to the State Clearinghouse)

Project Fee Breakdown
(By Firm)
03 HDR

TASK DESCRIPTION
David LewBrooke BannaschRebeeca ShumSteve CrouchIrene ShinJessica HegardtAlondra VillegasMiguel GonzalezHannah Habolan Clay WalkerDanny MendozaDawn WilsonDan WeddellAkshay BaneshVinh TrinhMachiko YoshiokaCeceil ChengHighway EngineerSr Highway EngineerRobert EwingBridge EITSr Bridge EngineerTOTAL HOURS Cost

Task 100 - Project Management
100.10 Coordination/Administration 4 540 680 60 0 0 0 0 0 0 0 0 80 0 0 88 300 0 0 0 0 0 1752 435,537.71$ 100.10 Meetings 2 160 240 80 482 139,344.15 $
100.10 Schedules 80 160 240 64,816.19 $
100.10 Project Management Execution &
Control 0 80 80 36 100 296 62,250.33 $
100.10 Project Communications Plan/Risk
Management Plan 60 40 20 120 35,260.19 $
100.10 Monthly Progress Reports/lnvoices 80 40 36 160 316 59,202.46 $ 100.10 Quality Management Plan, QA&QC2 80 120 40 16 40 298 74,664.38 $ 100.10 Project Management Plan 40 60 20 40 160 37,884.16$ 100.10 Public Outreach/Council Meetings 24 24 40 24 112 28,332.32$ 100.10 Project Management PA&ED Close-Out0 8 16 8 40 72 12,139.96 $ SUBTOTAL Task 100 - Project
Management 4 612 780 80 0 0 0 0 40 0 0 0 104 0 0 96 380 0 0 0 0 0 2,096 513,894.14 $ Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.05 Data Collection 8 10 16 10 44 9,182.75$
160.05 Encroachment Permit Application 20 10 10 40 11,177.09$ 160.10 Traffic Methodology Memo, Volumes
Report, TOAR & ISOAP 4 10 14 3,908.30 $
160.10 VMT Memo, Study, Assessment &
Mitigation 16 16 32 9,567.78 $
160.10 Geometric Plans For Project Alternatives16 32 100 60 40 20 268 58,074.87 $ 160.10 Prepare Construction Staging Concept
Plans 16 24 80 40 16 0 176 32,197.84 $
160.10 Value Engineering 12 12 8 8 16 12 80 40 188 50,903.45$ 160.10 Hydraulics/Hydrology Studies 2 10 12 3,217.78$
160.10 Drainage Concept Plans 2 10 12 3,217.78$
160.10 Storm Water Data Report 2 10 12 3,217.78$
160.10 Updated Right-Of-Way Data Sheets 8 20 40 60 40 0 168 31,056.80$ 160.10 Determine Right of Way Requirements 8 16 20 40 40 20 0 144 30,323.56$ 160.10 Utility Locations Determined For
Preliminary Engineering 8 16 20 80 0 20 20 0 164 29,698.52 $ 160.10 Geotechnical Information ( DPGR, LCCA,
PMR) 4 10 14 3,908.30 $
160.10 Structure Advanced Planning Study (APS)10 20 80 180 60 40 180 380 950 194,614.61 $ 160.10 Structures Preliminary Geotechnical
Report (SPGR) 2 10 12 3,217.78 $
160.10 Preliminary OH Signing Concept 10 16 0 60 20 106 19,250.38$ 160.10 MAR & FHWA Oversight (if needed) 32 32 0 100 40 204 45,169.66$ HDR

TASK DESCRIPTION
David LewBrooke BannaschRebeeca ShumSteve CrouchIrene ShinJessica HegardtAlondra VillegasMiguel GonzalezHannah Habolan Clay WalkerDanny MendozaDawn WilsonDan WeddellAkshay BaneshVinh TrinhMachiko YoshiokaCeceil ChengHighway EngineerSr Highway EngineerRobert EwingBridge EITSr Bridge EngineerTOTAL HOURS Cost 160.10 Constructability Review 8 24 60 92 27,519.65$
160.10 Updated Preliminary Transportation
Management Plan (Checklist) 2 20 40 0 20 82 14,890.02 $ 160.15 Prepare Cost Estimates for Alternatives16 24 40 80 160 30,685.12 $ 160.15 Prepare DSDD for Exceptions to Design
Standards 16 30 100 60 40 40 20 306 72,752.65 $
160.15 Prepare HSM Analysis 10 30 80 120 29,307.65$
160.15 Prepare Draft Project Report 80 280 40 80 480 120,531.57$ 160.15 Circulate, Review and Approve Draft
Project Report 40 40 80 23,919.46 $
160.2 Design Surveys & Mapping 2 10 12 3,217.78$
160.30 Obtain Rights of Entry for Environmental
Studies 16 16 0 30 40 30 132 29,533.24 $
SUBTOTAL - Task 160 0 370 758 0 108 328 140 366 370 60 100 40 96 180 60 0 0 288 160 180 380 40 4,024 894,262.19 $ Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 160.05 Perform Public And Agency Scoping and
Community Outreach 40 80 80 200 47,039.30 $
160.05 Prepare for and Conduct Scoping
Meetings 20 10 10 40 13,137.41 $
160.05 Draft Scoping Summary Report 10 10 20 5,979.86$
160.05 Final Scoping Summary Report 10 16 26 7,496.22$
165.10 Noise Abatement Decision Report 20 40 40 100 60 260 49,401.21$ 165.25 Environmental Coordination 200 200 0 400 119,597.29$ SUBTOTAL - Task 3 0 300 356 0 0 0 40 0 180 0 0 0 10 0 0 0 0 60 0 0 0 0 946 242,651.29 $ Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative 175.05 DED Publication And Circulation 20 20 7,250.47$
175.10 Public Hearing 40 60 10 110 34,312.87$
175.10 Public Hearing Logistics 20 20 40 12,557.72$
175.10 Displays for Public Hearing 40 40 80 40 200 46,104.18$ 175.15 Public Comment Responses And
Correspondence 20 40 60 17,864.96 $
175.20 Project Preferred Alternative 10 20 30 8,932.48$ SUBTOTAL - Task 175 0 150 180 0 0 0 0 0 80 0 0 0 10 0 0 0 0 40 0 0 0 0 460 127,022.68 $ HDR

TASK DESCRIPTION
David LewBrooke BannaschRebeeca ShumSteve CrouchIrene ShinJessica HegardtAlondra VillegasMiguel GonzalezHannah Habolan Clay WalkerDanny MendozaDawn WilsonDan WeddellAkshay BaneshVinh TrinhMachiko YoshiokaCeceil ChengHighway EngineerSr Highway EngineerRobert EwingBridge EITSr Bridge EngineerTOTAL HOURS Cost Task 180: Prepare and Approve Project Report and Final Environmental Document 180.05 Updated Final Project Report 30 40 20 60 4 40 20 214 53,113.36$ 180.05 Approved Project Report 30 40 20 90 26,150.81$
180.05 Updated Storm Water Data Report 2 8 10 2,990.34$ 180.05 Geometric Approval Drawings (GAD) for
Selected Alternative 40 60 120 100 40 360 87,787.51 $
SUBTOTAL - Task 180 0 102 148 0 0 140 0 0 180 0 0 4 0 0 0 0 0 80 20 0 0 0 674 170,042.03 $ 4 612 780 80 0 0 0 0 40 0 0 0 104 0 0 96 380 0 0 0 0 0 2,096 513,894.14$ 0 670 1,114 0 108 328 180 366 550 60 100 40 106 180 60 0 0 348 160 180 380 40 4,970 1,136,913.48$ 0 150 180 0 0 0 0 0 80 0 0 0 10 0 0 0 0 40 0 0 0 0 460 127,022.68$ 4 1,432 2,074 80 108 328 180 366 670 60 100 40 220 180 60 96 380 388 160 180 380 40 7,526 1,777,830.29$ 0 102 148 0 0 140 0 0 180 0 0 4 0 0 0 0 0 80 20 0 0 0 674 170,042.03$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
0 102 148 0 0 140 0 0 180 0 0 4 0 0 0 0 0 80 20 0 0 0 674 170,042.03$ 4,046.76$
4 1,534 2,222 80 108 468 180 366 850 60 100 44 220 180 60 96 380 468 180 180 380 40 8,200.00 1,951,919.08$ TOTAL (January 1, 2027 - December 31, 2027)

Project Total
ODC
TOTAL (NTP 2025 - December 31, 2025)
TOTAL (January 1, 2026 - December 31, 2026)
Sum Total
TOTAL (January 1, 2028 - December 31, 2028)
Sum Total
HDR
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mileage 1,400 $0.70 $980.00
Printing (8.5"x11" Black & White) 120 $0.041 $4.92
Printing (11"x17" Black & White) 80 $0.063 $5.04
Printing (8.5"x11" Color) 80 $0.160 $12.80
Printing (11"x17" Color) 80 $0.320 $25.60
Full Color Presentation Exhibits - SF 40 $7.70 $308.00
Postage - Overnight Mail 30 $29.00 $870.00
Courier Mail 80 $14.88 $1,190.40
Permit Fees 1 $300.00 $300.00
Records Request Fees 1 $350.00 $350.00
Potholing (includes traffic control) 0 $2,000.00 $0.00
Total $4,046.76

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE
SCHEDULE OF FEES (PS&E Design)

PRICE SUMMARY SHEET

TASK DESCRIPTION
Stacey Falcioni
Stephanie Espinoza
Kyle Santiago
Nancy Verduzco
Project Coordinator
Asst, Project Coordinato

TOTAL HOURS
Cost
Task 100 - Project Management
100.10 Coordination/Administration 15 36 0 0 0 0 51 8,197.20$ 100.10 Meetings 15 36 51 8,197.20$
100.10 Quality Management Plan 0 -$
100.10 Public Outreach 4 17 25 27 73 7,764.24$
SUBTOTAL Task 100 - Project Management 19 53 0 0 25 27 124 15,961.44$ Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.05 Data Collection 0 -$
SUBTOTAL - Task 160 0 0 0 0 0 0 0 -$
Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 160.05 Perform Public And Agency Scoping and Community Outreach 12 27 47 62 148 16,374.20$ 160.05 Prepare for and Conduct Scoping Meetings 2 6 15 30 10 10 73 9,521.82$ 160.05 Draft Scoping Summary Report 1 5 7 5 18 2,095.63$ 160.05 Final Scoping Summary Report 1 5 8 5 19 2,200.97$ SUBTOTAL - Task 165 16 43 15 30 72 82 258 30,192.62$
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative 175.10 Public Hearing 8 8 8 8 32 4,563.82$
175.10 Public Hearing Logistics 5 20 40 55 120 13,199.57$ 175.10 Displays for Public Hearing 2 6 15 25 10 5 63 8,877.33$ SUBTOTAL - Task 175 15 34 15 25 58 68 215 26,640.72$
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 0 0 0 -$
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 0 -$
19 53 0 0 25 27 124 15,961.44$
16 43 15 30 72 82 258 30,192.62$
15 34 15 25 58 68 215 26,640.72$
50 130 30 55 155 177 597 72,794.79$
0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 -$
34,800.00$
50 130 30 55 155 177 597.00 107,594.79$
ODC
TOTAL (January 1, 2028 - December 31, 2028)
TOTAL (NTP 2025 - December 31, 2025)
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
Project Total
ARE
TOTAL (January 1, 2026 - December 31, 2026)
Sum Total
ARE
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mi
leage 1,143 $0.700 $800
Printing (collateral) 1 $1,900.000 $1,900
Full Color Presentation Boards 14 $150.00 $2,100
Mailing/Postage 2 $4,000.00 $8,000
Tr anslation/Interpretation (Spanish) 2 $1,500.00 $3,000 Materials/Supplies 1 $500.00 $500
News Advertisements 2 $8,000.00 $16,000
Court Reporter 2 $1,250.00 $2,500
Total $34,800

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
BEC

TASK DESCRIPTION
Courtney Richards
Joseph El Adli
Daniel Nolan
Luis Mendoza
Austin Dietrich

TOTAL HOURS
Cost
Task 100 - Project Management
100.10 Coordination/Administration 0 0 0 0 0 0 -$
100.10 Project Management Plan 0 -$
100.10 Public Outreach 0 -$
SUBTOTAL Task 100 - Project Management 0 0 0 0 0 0 -$
Task 160: Perform Preliminary Engineering Studies and Draft Project Report SUBTOTAL - Task 160 0 0 0 0 0 0 -$
Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 165.10 Paleontology Study 16 15 56 10 17 114 18,250.04$ SUBTOTAL - Task 165 16 15 56 10 17 114 18,250.04$
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 0 0 -$
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 0 0 -$
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 -$
TASK 7 -
SUBTOTAL - Task 7 - 0 0 0 0 0 0 -$
TASK 8
SUBTOTAL 0 0 0 0 0 0 -$
0 0 0 0 0 0 -$
16 15 56 10 17 114 18,250.04$
0 0 0 0 0 0 -$
16 15 56 10 17 114 18,250.04$
0 0 0 0 0 0 -$
0 0 0 0 0 0 -$
0 0 0 0 0 0 -$
0 0 0 0 0 0 -$
0 0 0 0 0 0 249.00$
16 15 56 10 17 114.00 18,499.04$
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
Sum Total
TOTAL (January 1, 2026 - December 31, 2026)
Project Total
TOTAL (NTP 2025 - December 31, 2025)
ODC
TOTAL (January 1, 2028 - December 31, 2028)
BEC
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mi
leage 70 $0.700 $49.00
Printing (8.5"x11" Black & White) 0 $0.041 $0.00
Printing (11"x17" Black & White) 0 $0.063 $0.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
Postage - Overnight Mail 0 $29.00 $0.00
Courier Mail 0 $14.88 $0.00
Paleontological Records Search 1 $200.00 $200.00
X 0 $0.00 $0.00
X 0 $0.00 $0.00
Total $249.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
EMI

TASK DESCRIPTION
Alahesh Thurairajah
Principal Engineer / Geologist
Senior Engineer / Geologist
Sr. Project Engineer / Geologi
Project Engineer / Geologist
Staff Engineer / Geologist

TOTAL HOURS
Cost
Task 100 - Project Management
100.10 Coordination/Administration 6 0 8 0 0 0 14 $3,599 100.10 Meetings 4 4 8 $2,114
100.10 Schedules 0 $0
100.10 Project Controls & Administration, Site Visits 0 $0 100.10 Quality Management Plan 2 4 6 $1,485
100.10 Project Management Plan 0 $0
100.10 Public Outreach 0 $0
SUBTOTAL Task 100 - Project Management 6 0 8 0 0 0 14 $3,599 Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.10 Structures Preliminary Geotechnical Reports (SPGR) for Bridges 24 30 30 48 132 $29,942 160.10 Structures Preliminary Geotechnical Reports (SPGR) for Non-Std Retaining Walls 16 24 16 32 88 $20,044
160.10 Preliminary Geotechnical Design Report 10 20 24 24 78 $15,470 160.10 Preliminary Materials Report 10 10 20 10 50 $10,639 160.10 LCCA 20 20 80 30 150 $30,563
SUBTOTAL - Task 160 80 74 76 124 80 64 498 $106,657
Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 165.10 Summary Of Geotechnical Report 4 8 12 $3,118
165.10 Hazardous Waste Initial Site Assessment 0 $0
SUBTOTAL - Task 165 4 0 8 0 0 0 12 $3,118
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 0 0 0 $0
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 0 0 0 $0
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 0 $0
6 0 8 0 0 0 14 $3,599
84 74 84 124 80 64 510 $109,775
0 0 0 0 0 0 0 $0
90 74 92 124 80 64 524 $113,374
0 0 0 0 0 0 0 $0
0 0 0 0 0 0 0 $0
0 0 0 0 0 0 0 $0
0 0 0 0 0 0 0 $0
$0
90 74 92 124 80 64 524.00 $113,373.63
TOTAL (January 1, 2026 - December 31, 2026)
Sum Total
TOTAL (January 1, 2028 - December 31, 2028)
ODC
Project Total
TOTAL (NTP 2025 - December 31, 2025)
Sum Total
TOTAL (January 1, 2027 - December 31, 2027)
EMI
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mi
leage 0 $0.700 $0.00
Printing (8.5"x11" Black & White) 0 $0.041 $0.00
Printing (11"x17" Black & White) 0 $0.063 $0.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
Postage - Overnight Mail 0 $29.00 $0.00
Courier Mail 0 $14.88 $0.00
X 0 $0.00 $0.00
X 0 $0.00 $0.00
X 0 $0.00 $0.00
Total $0.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
F&P

TASK DESCRIPTION
Jason Pack, P.E.

Diwu Zhou, P.E.

Logan Aspeitia
Biling Liu
TBD
TBD
David Stanek

TOTAL HOURS
Cost
Task 100 - Project Management
100.10 Coordination/Administration 84 90 0 0 0 8 0 182 48,178.44$ 100.10 Meetings 80 80 8 168 44,785.63$
100.10 Schedules 0 -$
100.10 Project Controls & Administration, Site Visits 0 -$ 100.10 Quality Management Plan 4 10 14 3,392.81$
SUBTOTAL Task 100 - Project Management 84 90 0 0 0 8 0 182 48,178.44$ Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.10 Traffic Methodology Memo, Volumes Report, & TOAR 40 64 60 86 396 32 678 104,548.47$ 160.10 VMT Memo, Study, Assesment & Mitigation 40 40 10 40 40 10 180 36,889.74$ 160.10 ISOAP 10 40 80 46 120 16 312 48,316.29$
160.10 Value Engineering 40 40 11,437.59$
SUBTOTAL - Task 160 90 144 150 172 556 58 40 1,210 201,192.09$ Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document SUBTOTAL - Task 165 0 0 0 0 0 0 0 0 -$
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 0 0 0 0 -$
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 0 0 0 0 -$
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 0 0 -$
84 90 0 0 0 8 0 182 48,178.44$
90 144 150 172 556 58 40 1,210 201,192.09$
0 0 0 0 0 0 0 0 -$
174 234 150 172 556 66 40 1,392 249,370.53$
0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 -$
11,400.00$
174 234 150 172 556 66 40 1,392.00 260,770.53$ Project Total Sum Total
TOTAL (January 1, 2028 - December 31, 2028)
TOTAL (NTP 2025 - December 31, 2025)
ODC
TOTAL (January 1, 2026 - December 31, 2026)
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
F&P
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mil
eage 500 $0.700 $350.00
Printing (8.5"x11" Black & White) 0 $0.041 $0.00
Printing (11"x17" Black & White) 0 $0.063 $0.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
Postage - Overnight Mail 0 $29.00 $0.00
Courier Mail 0 $14.88 $0.00
Intersection Counts 13 $600.00 $7,800.00
Classification Counts Freeway 1 $2,000.00 $2,000.00
Classification Counts Segment 1 $250.00 $250.00
Other Segment Counts 4 $250.00 $1,000.00
Total $11,400.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
GDC

TASK DESCRIPTION
Glenn Burks
Jack Packwood
Associate
Senior
Project
Staff
Drafting

TOTAL HOURS
Cost
Task 100 - Project Management
SUBTOTAL Task 100 - Project Management 0 0 0 0 0 0 0 0 -$ Task 160: Perform Preliminary Engineering Studies and Draft Project Report SUBTOTAL - Task 160 0 0 0 0 0 0 0 0 -$
Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 165.10 Hazardous Waste Initial Site Assessment 4 12 76 92 16,122.45$ 165.10 Update Aerially Deposited Lead Survey (ADL) & Hazmat Bridge Survey 18 54 164 164 8 408 63,978.05$ 165.10 Location Hydraulic, Floodplain Study Reports, Rapid Assessment of Stream Crossings Report (RAS), Floodplain 0 -$
165.10 Paleontology Study 0 -$
165.10 Environmental Commitments Record 0 -$
165.15 Biological Studies 0 -$
165.15 Resource Agency Permit Related Coordination 0 -$ 165.20 Cultural Resource Studies 0 -$
165.25 Draft Environmental Document 0 -$
165.25 Section 4(f) Evaluation 0 -$
165.25 Prepare Second and Third Administrative Drafts of EIR/EIS 0 -$ 165.25 Aesthetics & Landscaping Concept 0 -$
165.25 Environmental Coordination 0 -$
SUBTOTAL - Task 165 22 66 0 0 240 164 8 500 80,100.50$
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 0 0 0 0 -$
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 0 0 0 0 -$
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 -$
22 66 0 0 240 164 8 500 80,100.50$
0 0 0 0 0 0 0 0 -$
22 66 0 0 240 164 8 500 80,100.50$
0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 -$
18,800.00$
22 66 0 0 240 164 8 500.00 98,900.50$
TOTAL (January 1, 2028 - December 31, 2028)
TOTAL (January 1, 2026 - December 31, 2026)
Project Total
TOTAL (NTP 2025 - December 31, 2025)
Sum Total
TOTAL (January 1, 2027 - December 31, 2027)
ODC
Sum Total
GDC
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mil
eage 1,000 $0.700 $700.00
Sampling Supplies 7 $50.000 $350.00
ADL Lab 1 $10,750.000 $8,750.00
Asbestos/Lead Lab 1 $1,500.000 $1,500.00
Traffic Control 3 $2,500.000 $7,500.00
0 $0.91 $0.00
0 $29.00 $0.00
0 $14.88 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
Total $18,800.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
GUI

TASK DESCRIPTION
Lisa Spivak, PLS
Tim Fettig, PLS
Project Coordinator
Justin Height, PLS
Project Surveyor
Sr. Survey Analyst
Survey Analyst
Survey Technician
Survey Intern
Josh Groen, PLS**
Zach Buren, LSIT**
Party Chief**
Instrumentman**
Chainman**
Apprentice G**

TOTAL HOURS
Cost
Task 100 - Project Management
SUBTOTAL Task 100 - Project Management 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.05 Data Collection 0 -$
160.05 Encroachment Permit Application 0 -$
160.20 Design Surveys & Mapping 18 12 6 44 10 72 40 0 0 32 40 56 16 346 82,586.48$ 160.10 Traffic Methodology Memo, Volumes Report, & TOAR 0 -$ 160.10 VMT Memo, Study, Assesment & Mitigation 0 -$
160.20 Land Net Mapping 4 8 2 18 48 8 8 0 24 24 144 33,629.40$ MAR Memo & FHWA Oversight (if needed) 0 -$
SUBTOTAL - Task 160 22 20 8 62 10 120 48 8 0 32 64 0 0 80 16 490 116,215.88 $ Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document SUBTOTAL - Task 165 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
22 20 8 62 10 120 48 8 0 32 64 0 0 80 16 490 116,215.88$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
22 20 8 62 10 120 48 8 0 32 64 0 0 80 16 490 116,215.88$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$
55,250.00$
22 20 8 62 10 120 48 8 0 32 64 0 0 80 16 490.00 171,465.88$ TOTAL (NTP 2025 - December 31, 2025)
Sum Total
TOTAL (January 1, 2026 - December 31, 2026)
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
Project Total
TOTAL (January 1, 2028 - December 31, 2028)
ODC
GUI
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mileag
e 2,500 $0.700 $1,750.00
Printing (8.5"x11" Black & White) 0 $0.041 $0.00
Printing (11"x17" Black & White) 0 $0.063 $0.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
Postage - Overnight Mail 0 $29.00 $0.00
Courier Mail 0 $14.88 $0.00
Aerial Photogrammetric Mapping Vendor 1 $53,500.00 $53,500.00 X 0 $0.00 $0.00
X 0 $0.00 $0.00
Total $55,250.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
ICF

TASK DESCRIPTION
Calvert, Brian
Garcia, Monica
Franklin, Nina
Shook, Jill
Garcia, Johnnie
Irvin, Elizabeth
Stock, Jennifer
Higginson, Jonathan
Hardie, Jon
Rzeszutko, Jakob
Barrera, Mario
Hoisington, Gregory
Hickman, James
Martin, Colleen
Cox, Nara
Vargas, Benjamin
Crawford, Karen
Schwartz, Paul
Abeywickrema, Dinu
Yates, Timothy
Mujica, Milagros
Downs, Lauren
Sukola, Katrina
Mountain-Castro, Jenelle
Richards, Phillip
Baker, Vincent
Klinefelter, Kristen
Sutter, Nicholas
Jameson, Megan
Smith-Escalera, Shanno
Roderick, Margaret
Iker-Johnson, Molly
Giffen, Teresa
Corlett, Cathleen

TOTAL HOURS
Cost
Task 100 - Project Management
100.10 Coordination/Administration 286 416 0 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 720 178,415.89$ 100.10 Meetings 286 416 18 720 178,415.89$
100.10 Project Management Plan 0 -$
100.10 Public Outreach 0 -$
SUBTOTAL Task 100 - Project Management 286 416 0 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 720 178,415.89$ Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 160.05 Environmental Scoping of Alternatives Identified for Study in PID 44 100 70 30 16 2 2 2 2 4 2 2 1 2 2 2 10 293 57,601.98$ 160.05 2.2.5 Energy Study 4 12 4 2 12 28 64 2 128 22,234.47$ 165.10 2.2.7 Jurisdictional Delineation Report 5 14 4 24 16 4 2 40 78 16 203 29,609.86$ 165.10 Community Impact Analysis, Land Use, and Growth Studies 0 -$ 165.10 Visual Impact Assessment and Scenic Resource Evaluation 2 12 4 8 88 2 8 124 23,013.26$ 165.10 Noise Study 32 44 28 72 24 164 36 636 20 4 1060 179,064.88$ 165.10 Noise Abatement Decision Report 16 36 24 46 12 58 10 168 8 378 67,147.24$ 165.10 Air Quality Study 16 24 20 4 24 64 156 2 310 53,053.86$ 165.15 Biological Studies 36 60 44 80 32 56 252 2 296 114 60 40 1072 166,102.38$ 165.15 Resource Agency Permit Related Coordination 0 -$ 165.20 Cultural Resource Studies 16 32 20 42 26 40 104 14 76 76 4 18 54 84 606 106,160.53$ 165.25 Draft Environmental Document 36 188 148 12 36 16 16 10 30 4 28 24 2 18 4 12 2 4 4 8 602 110,288.85$ 165.25 Section 4(f) Evaluation 0 -$
165.25 Prepare Second and Third Administrative Drafts of EIR/EIS 32 216 218 7 54 9 18 11 28 7 18 16 3 11 5 8 8 7 4 7 687 123,609.23$ SUBTOTAL - Task 165 239 738 584 0 319 260 115 256 161 864 22 75 0 300 40 146 20 0 251 87 2 76 20 46 307 154 138 40 24 18 69 84 8 0 5,463 937,886.54$ Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative 175.05 DED Circulation 1 18 16 8 12 55 9,962.66$
175.05 Master Distribution And Invitation Lists 0 -$
175.05 Notices Regarding Public Hearing And Availability Of Draft Environmental Document 8 32 18 4 8 4 8 82 17,516.17$
175.15 Public Comment Responses And Correspondence 28 84 70 24 2 12 4 8 4 8 4 2 6 1 2 2 2 4 267 54,840.27$ 175.20 Project Preferred Alternative 2 16 8 26 5,396.94$ SUBTOTAL - Task 175 39 150 112 0 4 32 2 20 4 8 0 8 0 8 0 4 2 0 6 1 0 0 2 22 0 0 0 0 2 0 4 0 0 0 430 87,716.04$ Task 180: Prepare and Approve Project Report and Final Environmental Document 180.05 Final Environmental Document 44 228 182 7 56 3 8 4 18 7 17 11 3 13 4 6 7 7 625 128,790.51$ 180.10 Public Distribution of FED and Respond to Comments 2 16 14 1 12 6 51 10,290.63$ 180.15 Notice of Determination (CEQA) 2 8 4 14 3,172.80$ SUBTOTAL - Task 180 48 252 200 0 8 68 3 8 4 18 0 7 0 17 0 11 3 0 13 4 0 0 0 12 0 0 0 0 7 0 7 0 0 0 690 142,253.94$ 286 416 0 18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 720 178,415.89$ 239 738 584 0 319 260 115 256 161 864 22 75 0 300 40 146 20 0 251 87 2 76 20 46 307 154 138 40 24 18 69 84 8 0 5,463 937,886.54$ 39 150 112 0 4 32 2 20 4 8 0 8 0 8 0 4 2 0 6 1 0 0 2 22 0 0 0 0 2 0 4 0 0 0 430 87,716.04$ 564 1,304 696 18 323 292 117 276 165 872 22 83 0 308 40 150 22 0 257 88 2 76 22 68 307 154 138 40 26 18 73 84 8 0 6,613 1,204,018.47$ 48 252 200 0 8 68 3 8 4 18 0 7 0 17 0 11 3 0 13 4 0 0 0 12 0 0 0 0 7 0 7 0 0 0 690 142,253.94$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -$ 48 252 200 0 8 68 3 8 4 18 0 7 0 17 0 11 3 0 13 4 0 0 0 12 0 0 0 0 7 0 7 0 0 0 690 142,253.94$ ODC 20,835.00$
612 1,556 896 18 331 360 120 284 169 890 22 90 0 325 40 161 25 0 270 92 2 76 22 80 307 154 138 40 33 18 80 84 8 0 7,303.00 1,367,107.41$ TOTAL (January 1, 2028 - December 31, 2028)
Sum Total
Project Total
TOTAL (NTP 2025 - December 31, 2025)
TOTAL (January 1, 2026 - December 31, 2026)
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
ICF
Vendor Code Type of ODC Quantity Unit Rate Budget Amount M
ileage 5,800 $0.700 $4,060.00
Printing (8.5"x11" Black & White) 0 $0.041 $0.00
Printing (11"x17" Black & White) 0 $0.063 $0.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
P ostage and Delivery 1 $1,800.00 $1,800.00
C ourier Mail 0 $14.88 $0.00
C ounty Filing Fee 1 $100.00 $100.00
Reproductions 1 $2,400.00 $2,400.00
Project Supplies 1 $475.00 $475.00
Total $8,835.00
Vendor Code Type of ODC Quantity Unit Rate Budget Amount S
ubcontractor- Mesa Biological 0 $0.000 $12,000.00
0 $0.000 $0.00
0 $0.000 $0.00
0 $0.000 $0.00
0 $0.000 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
0 $0.00 $0.00
Total $12,000.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
MBI

TASK DESCRIPTION
Brad Losey
Perla Abarca
Jeremy Franzini
Nora Jans
Andrew Bjork
George Li
Asumi Tsai
Oscar Gomez
Sergio Barrios

TOTAL HOURS
Cost
Task 100 - Project Management
SUBTOTAL Task 100 - Project Management 0 0 0 0 0 0 0 0 0 0 -$ Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.10 Value Engineering 40 40 13,142.96$
160.10 Hydraulics/Hydrology Studies 14 60 370 180 624 90,775.14$ 160.10 Drainage Concept Plans 12 44 150 300 506 70,400.43$ 160.10 Storm Water Data Report 4 14 360 378 59,874.21$
160.10 Updated Right-Of-Way Data Sheets 0 -$
SUBTOTAL - Task 160 70 118 0 0 360 520 480 0 0 1,548 234,192.75$ Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document 165.10 Water Quality Studies 4 16 300 320 57,856.31$
165.10 Summary Of Geotechnical Report 0 -$
165.10 Hazardous Waste Initial Site Assessment 0 -$
165.10 Update Aerially Deposited Lead Survey (ADL) 0 -$ 165.10 Location Hydraulic, Floodplain Study Reports, Rapid Assessment of Stream Crossings Report (RAS), Floodplain 8 50 260 150 468 67,964.24$ 165.10 Paleontology Study 0 -$
165.25 Aesthetics & Landscaping Concept 40 100 230 370 51,320.54$ 165.25 Environmental Coordination 0 -$
SUBTOTAL - Task 165 12 66 40 300 0 260 150 100 230 1,158 177,141.09$ Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 0 0 0 0 0 0 -$
Task 180: Prepare and Approve Project Report and Final Environmental Document 180.05 Final Project Report & Enviromental Document 0 -$ 180.05 Updated Draft Project Report 0 -$
180.05 Approved Project Report 0 -$
180.05 Updated Storm Water Data Report 2 8 120 130 23,205.47$ SUBTOTAL - Task 180 2 8 0 0 120 0 0 0 0 130 23,205.47$
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 0 0 -$
82 184 40 300 360 780 630 100 230 2,706 411,333.83$
0 0 0 0 0 0 0 0 0 0 -$
82 184 40 300 360 780 630 100 230 2,706 411,333.83$
2 8 0 0 120 0 0 0 0 130 23,205.47$
0 0 0 0 0 0 0 0 0 0 -$
0 0 0 0 0 0 0 0 0 0 -$
2 8 0 0 120 0 0 0 0 130 23,205.47$
664.00$
84 192 40 300 480 780 630 100 230 2,836 435,203.31$
TOTAL (January 1, 2028 - December 31, 2028)
TOTAL (NTP 2025 - December 31, 2025)
Sum Total
ODC
TOTAL (January 1, 2026 - December 31, 2026)
Project Total
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
MBI
Vendor Code Type of ODC Quantity Unit Rate Budget Amount Mi
leage 800 $0.700 $560.00
Printing (8.5"x11" Black & White) 1,000 $0.041 $41.00
Printing (11"x17" Black & White) 1,000 $0.063 $63.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
Postage - Overnight Mail 0 $29.00 $0.00
Courier Mail 0 $14.88 $0.00
X 0 $0.00 $0.00
X 0 $0.00 $0.00
X 0 $0.00 $0.00
Total $664.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET
P360

TASK DESCRIPTION
George Hunter
name
name
name

TOTAL HOURS
Cost
Task 100 - Project Management
SUBTOTAL Task 100 - Project Management 0 0 0 0 $0
Task 160: Perform Preliminary Engineering Studies and Draft Project Report 160.10 Value Engineering 142 142 $36,874.98
SUBTOTAL - Task 160 142 0 0 142 $36,875
Task 165- Prepare Environmental Studies and Prepare Draft Environmental Document SUBTOTAL - Task 165 0 0 0 0 $0
Task 175: Circulate Draft Environmental Document and Select Preferred Project Alternative SUBTOTAL - Task 175 0 0 0 0 $0
Task 180: Prepare and Approve Project Report and Final Environmental Document SUBTOTAL - Task 180 0 0 0 0 $0
TASK A - Funding (Optional)
SUBTOTAL - Task A 0 0 0 0 $0
0 0 0 0 $0
142 0 0 142 $36,875
0 0 0 0 $0
142 0 0 142 $36,875
0 0 0 0 $0
0 0 0 0 $0
0 0 0 0 $0
142 0 0 142 $36,875
0 0 0 0 $2,145
142 0 0 142.00 $39,019.98
TOTAL (January 1, 2028 - December 31, 2028)
ODC
Project Total
TOTAL (NTP 2025 - December 31, 2025)
TOTAL (January 1, 2026 - December 31, 2026)
TOTAL (January 1, 2027 - December 31, 2027)
Sum Total
Sum Total
P360
Vendor Code Type of ODC Quantity Unit Rate Budget Amount M
ileage 0 $0.700 $0.00
Printing (8.5"x11" Black & White) 0 $0.041 $0.00
Printing (11"x17" Black & White) 0 $0.063 $0.00
Printing (8.5"x11" Color) 0 $0.000 $0.00
Printing (11"x17" Color) 0 $0.000 $0.00
Full Color Presentation Exhibits - SF 0 $0.91 $0.00
P ostage - Overnight Mail 0 $29.00 $0.00
C ourier Mail 0 $14.88 $0.00
x 0 $0.00 $0.00
x 0 $0.00 $0.00
X 0 $0.00 $0.00
Total $0.00
Vendor Code Type of ODC Quantity Unit Rate Budget Amount A
irfare 1 $500.000 $500.00
round trip 1 $100.000 $100.00
rental car 5 $75.000 $375.00
meals and incidentals 5 $46.000 $230.00
lodgind/Hotels 5 $168.000 $840.00
parking 5 $20.00 $100.00
0 $0.00 $0.00
0 $0.00 $0.00
Total $2,145.00

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE

SCHEDULE OF FEES (PA&ED)

PRICE SUMMARY SHEET

PRICE SUMMARY SHEET

SCHEDULE OF FEES (PA&ED)

SCHEDULE II - OTHER DIRECT COSTS SCHEDULE
3220 El Camino Real, Suite 200,
Irvine, CA 92602
714.730.2300
hdrinc.com
We practice increased use of sustainable
materials and reduction of material use.
© 2025 HDR, Inc., all rights reserved.

Figure 1 – Vicinity Map

EXHIBIT C

PROJECT MAP
ATTACHMENT 2

PROJECT MAP
17)
Amendment No. 1 to Agreement with West Coast Services for Monthly Window Washing Services for Citywide Facilities
Approve and authorize the City Manager to execute Amendment No. 1 to the Contractor Services Agreement with West Coast Services and increase compensation by an additional $2,200.00 for an amount not to exceed $15,915.00 in such final form approved by the City Attorney.