AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, January 16, 2024
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 1 CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney:
City Clerk:
5:30 p.m.
Doug Cirbo
Robert Pequeño
Benjamin Yu
Scott Voigts
Mark Tettemer
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIG ATION
EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1)
NUMBER OF CASES: 1
Case Name: Andy Atiyeh, an individual, et. al. v. City of Lake Forest Case Number: OCSC 30-2023-01365633-CU-BC-CJC
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 2 PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain Serena Cummins, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Girl Scouts Troop #9618.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PRESENTATIONS (Item Nos. 2 – 3)
2. RELIGIOUS FREEDOM D AY
RECOMMENDED ACTION: Adopt and present the proclamation.
3. UPD ATE ON IRVINE RANCH WATER DISTRICT ACTIVITIES
RECOMMENDED ACTION: Receive a presentation from Irvine Ranch Water District.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in- person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 4 – 8)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 3
4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JANUARY 2, 2024
RECOMMENDED ACTION: Approve as submitted.
6. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of$6,537,239.11.
7. AWARD OF CONTRACT FOR PROFESSIONAL CONSULTING
SERVICES – SUSTAINABILITY IMPLEMENTATION PROGRAM (“SIP”) RECOMMENDED ACTION: 1. Award a contract in the amount of $85,540 to De Novo Planning Group for Professional Consulting Services – Sustainability Implementation Program (“SIP”). 2. Authorize the Mayor to sign and the City Clerk to attest to the agreement with De Novo Planning Group substantially in the form attached.
8. CONSIDERATION OF SIXTH FUNDING PHASE FOR THE CITY’S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
RECOMMENDED ACTION: 1. That the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program. 2. Adopt a Resolution Entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 4 FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING
BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2023-24.
DISCUSSION/ACTION ITEMS (Item Nos. 9 – 13)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
9. MEMBERSHIP IN ASSOCIATION OF CALIFORNIA CITIES, ORANGE COUNTY
RECOMMENDED ACTION: Receive and file.
10. ADOPTION OF REVISED VERSIONS OF CITY COUNCIL POLICIES RECOMMENDED ACTION:
1. Adopt the revised Resolutions policy.
2. Provide direction regarding revisions to the City Council’s Policy on Recognitions – Proclamations, Certificates, and/or City Paraphernalia
11. STREET SWEEPING AND PERMIT PARKING RESTRICTIONS
ENFORCEMENT ORDINANCE
RECOMMENDED ACTION: Introduce for first reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 12.16 OF TITLE 12
OF THE LAKE FOREST MUNICIPAL CODE, RELATING TO
ENFORCEMENT OF STREET SWEEPING AND PERMIT PARKING
RESTRICTIONS.
12. CONSIDERATION OF ORDINANCE MAKING VARIOUS UPDATES TO
THE LAKE FOREST MUNICIPAL CODE
RECOMMENDED ACTION: Introduce for first reading an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 5
LAKE FOREST, CALIFORNIA, AMENDING VARIOUS SECTIONS OF THE
LAKE FOREST MUNICIPAL CODE TO MAKE MINOR AMENDMENTS,
CORRECTIONS, AND CLEAN-UP REFINEMENTS AND DETERMINING
THE ORDINANCE TO BE EXEMPT FROM CEQA
13. QUARTERLY CAPITAL IMPROVEMENT PROGRAM UPDATE
RECOMMENDED ACTION: Receive and file.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Cirbo:
Council Member Pequeño:
Council Member Yu:
Mayor Pro Tem Voigts:
Mayor Tettemer:
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 6
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on January 11, 2024.
Lisa Berglund
City Clerk
January 16, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 7
CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Clerk
SUBJECT:
RELIGIOUS FREEDOM DAY
RECOMMENDED ACTION(S):
Adopt and present the proclamation.
EXECUTIVE SUMMARY:
During the December 19, 2023, City Council meeting, Council Member Cirbo received consensus to bring back an item to the City Council recognizing Religious Freedom Day (Attachment 1). Staff has prepared a proclamation acknowledging the occasion (Attachment 2).
Religious Freedom Day commemorates the Virginia General Assembly’s adoption of Thomas Jefferson’s Virgina Statute for Religious Freedom on January 16, 1786. The statute, written by Jefferson in 1777, is the basis for the establishment clause in the First Amendment of the Constitution and led to freedom of religion for all Americans. Religious freedom protects people’s right to live, speak, and act according to their beliefs peacefully and publicly. This right includes the freedom to change religions and/or to manifest one’s own religion and beliefs. Religious Freedom Day is not a federal holiday; however, it is commemorated every year on January 16th by proclamation by the President of the United States.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
ATTACHMENTS:
1. Minutes excerpt, December 19, 2023, Council comments
2. Proclamation
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 2
8 Attachment 1
Item: 2
9 MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
DECEMBER 19, 2023
______________________________________________________________________ Mayor Cirbo: Mayor Cirbo requested consensus to bring an agenda item to the January 2 meeting to consider donating $1,000 to Wreaths Across America. Council Member Yu provided consensus. Mayor Cirbo requested consensus to bring an agenda item to the January 2 meeting to look into Religious Freedom Day and consider a proclamation for Religious Freedom Day at the January 16 meeting.
Council Member Voigts provided consensus. Mayor Cirbo
requested consensus to bring an agenda item to the January 2 meeting to look into the economic benefits of supporting a triathlon event scheduled to occur in the City of Mission Viejo. Council Member Voigts provided consensus. He thanked everyone for attending and wished everyone a Merry Christmas and Happy New Year.
Item: 2
10 Attachment 2
Item: 2
11 CITY OF LAKE FOREST PROCLAMATION
Religious Freedom Day – January 16, 2024
Whereas, the right to religious freedom is a foundation block of America’s historical roots, and Whereas, our Founding Fathers knew the importance of freedom of religion for a stable democracy, and our Constitution protects individuals’ rights to worship as they choose, and Whereas, January 16th celebrates the anniversary of the 1786 Virginia Statute on Religious Freedom that restrained the practice of taxing people to pay for the support of the local clergy, and protected the civil rights of people to express their religious beliefs without suffering discrimination. This statue also protects religious freedom in the First Amendment to the United States Constitution, and Whereas, each year the President of the United States declares January 16th to be “Religious Freedom Day,” and calls upon Americans to “observe this day through appropriate events and activities in homes, schools, and places of worship,” and
NOW, THER EFORE, the City Council of the City of Lake Forest, California, do hereby proclaim January 16, 2024, as Religious Freedom Day.
__________________________
MARK TETTEMER
Mayor
__________________________
SCOTT VOIGTS
Mayor Pro Tem
__________________________
ROBERT PEQUEÑO
Council Member
__________________________
DOUG CIRBO
Council Member
__________________________
BENJAMIN YU
Council Member
Item: 2
12 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Clerk
SUBJECT:
UPDATE ON IRVINE RANCH WATER DISTRICT ACTIVITIES
RECOMMENDED ACTION(S):
Receive a presentation from Irvine Ranch Water District.
EXECUTIVE SUMMARY:
Established in 1961, Irvine Ranch Water District (“IRWD”) is an independent special district that provides drinking water, sewage collection and treatment, recycled water, and urban runoff treatment for almost 500,000 residents in central Orange County, including portions of Lake Forest. IRWD is governed by a five-member publicly elected board of directors who are responsible for district policy and decision making on a large range of issues. Board Members participate in bi-monthly board meetings and committee meetings where they evaluate and provide guidance on important water resource and reliability projects including water recycling, water use efficiency programs, infrastructure programs, and water banking programs. They have approval authority on critical district projects.
Tonight, Board Member John Withers, representing Division 1 of IRWD, will provide the City Council with an executive update. The update will include a summary of activities and actions that IRWD has accomplished. Board Member Withers will also review the goals and scheduled events for 2024. Staff recommends receiving a presentation on IRWD activities.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Item: 3
13 Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 3
14 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Clerk
SUBJECT:
MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):
Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
EXECUTIVE SUMMARY:
California Government Code 36934 allows titles of ordinances and resolutions to be waived.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Lisa Berglund, MPA, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 4
15 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, January 2, 2024, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m. with all members present.
ROLL CALL:
Council Members:
Doug Cirbo
Robert Pequeño
Benjamin Yu
Mayor Pro Tem: Scott Voigts
Mayor: Mark Tettemer
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
Assistant City Clerk: Thy Merritt
INVOCATION: The Invocation was provided by Rabbi Zalman Marcus, Chabad of Mission Viejo.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Mayor Tettemer.
PRESENTATIONS: (Item Nos. 1 – 4)
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Cirbo, to approve Presentation Item Nos. 1 – 4. The motion was carried by a vote of 5/0.
1. INSTALLATION OF MAYOR FOR 2024
City Manager Rose introduced this item and invited Mayor Tettemer to take the oath of office. The oath was administered by the Mayor’s family members. No public comment was offered.
ACTION: The ceremonial oath of office was held.
2. COMMENTS BY INCOMING MAYOR
City Manager Rose introduced this item and invited Mayor Tettemer to provide remarks. He reflected on his time as Council member and commented on his goals as Mayor for 2024.
ACTION: The opportunity for Mayor Tettemer to present comments was extended.
Item: 5
16 January 2, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 5
3. UPDATE ON ORANGE COUNTY MOSQUITO AND VECTOR CONTROL
DISTRICT ACTIVITIES AND PROGRAMS
City Manager Rose introduced this item and invited Director of Scientific Technical Services Amber Semrow to provide a presentation. Council member questions were asked and answered. No public comment was offered.
ACTION: A presentation on activities and programs of the Orange County Mosquito and Vector Control District was received.
4. NEW EMPLOYEE INTRODUCTIONS
City Manager Rose introduced this item and provided a presentation on new employee Rosalie Reyes, Management Assistant to the Public Works Department. No public comment was offered.
ACTION: The presentation was received and filed.
PUBLIC COMMENTS:
Marcel Louis spoke on his concerns and questions with the City’s agreement with Orange County Sheriff’s Department.
Walter Nobrega spoke on his concerns with Assembly Bill 205.
Bob Holtzclaw spoke on his concerns regarding day laborers congregating at Home Depot and conditions along El Toro Road.
Randy Johnson spoke on his concerns regarding Council Member Yu.
CONSENT CALENDAR: (Item Nos. 5 – 8)
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 5 – 8. The motion was carried by a vote of 5/0.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON DECEMBER 19, 2023
ACTION: The minutes were approved as submitted.
7. FIRST AMENDMENT TO THE KONICA MINOLTA MANAGED PRINT
SERVICES CONTRACT
Item: 5
17 January 2, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 5 ACTION: 1. The First Amendment to the Konica Minolta Managed Print Services Contract was approved. 2. The Mayor was authorized to sign and the City Clerk to attest the First Amendment to the Managed Print Services substantially in the form attached.
8. APPROVAL OF LICENSE AND RIGHT-OF-WAY ENCROACHMENT
AGREEMENTS WITH SHEA HOMES LIMITED PARTNERSHIP
ACTION: 1. The two License and Right-of-Way Encroachment Agreements with Shea Homes Limited Partnership for maintenance of subdivision improvements was approved. 2. The Mayor was authorized to sign the Agreements.
DISCUSSION/ACTION ITEMS: (Item Nos. 9 – 12)
9. SECOND AMENDMENT TO FRANCHISE AGREEMENT WITH CR&R, INC.
FOR RESIDENTIAL AND COMMERCIAL SOLID WASTE AND RECYCLING
COLLECTION SERVICES
City Manager Rose introduced this item and invited Public Works Director Wheeler to provide a presentation. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Council Member Pequeño, seconded by Council Member Yu, to: 1. Approve the Second Amendment to the Franchise Agreement with CR&R, Inc. and, 2. Authorize the Mayor to sign, and the City Clerk to attest the Second Amendment, substantially in the form attached. The motion was carried by a vote of 5/0.
10. ANNUAL REVIEW OF CITY COUNCIL POLICIES
City Manager Rose introduced this item and invited Assistant City Clerk Merritt to provide a presentation. Randy Johnson offered public comment and spoke on his concerns with several of the policies. Council Member Cirbo made a friendly amendment to bring back a draft Recognitions policy that addresses items given to award recipients. Mayor Pro Tem Voigts suggested including costs of items in the policy as well. Mayor Tettemer made a friendly amendment to the Recognitions policy to move all language related to Resolutions to the Resolutions policy and delete references to Resolutions in the Recognitions Policy for clarity. Council Member Pequeño made a friendly amendment to bring back a draft policy on requiring Council members to explain why they are abstaining from a vote. Mayor Tettemer made a friendly amendment to Council Member Pequeño’s amendment to have staff research other agencies’ policies on recusals and abstentions.
Item: 5
18 January 2, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 5 MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to:
1. Reaffirm the following policies:
a.) 1. Appointment of Commission Members
b.) 2. Audit Committee
c.) 3. Biennial City Commission Workshop
d.) 4. Censure
e.) 5. Consensus for Placing Items on the Agenda
f.) 6. Ethics
g.) 8. Mayor’s Minute Video Segment
h.) 9. Order of the Agenda
i.) 12. Recovered Organic Waste Product Procurement
j.) 13. Requests for City Attorney Services
l.) 16. Use of Digital Signatures and Electronic Approvals m.) 17. Written Communication;
2. Adopt the revised versions of the following updated City Council policies:
a.) 7. Mayor’s Award
b.) 10. Public Comment
d.) 15. Travel and Expense Reimbursement;
Bring back the revised versions of the following policies with additional proposed changes made by Council Member Cirbo, Mayor Pro Tem Voigts, and Mayor Tettemer:
c.) 11. Recognitions - Proclamations, Certificates, Resolutions k.) 14. Resolutions; and,
Research other agencies’ policies on recusals and abstentions. The motion was carried by a vote of 5/0.
11. WREATHS ACROSS AMERICA
City Manager Rose introduced this item and invited Assistant City Clerk Merritt to provide a presentation. No public comment was offered. Council member questions were asked and answered.
MOTION: It was moved by Council Member Yu, seconded by Council Member Pequeño, to donate $1,000 to Wreaths Across America before January 16, 2024, to avail the donation matching program.
12. STRATEGIC PLAN QUARTERLY UPDATE
City Manager Rose introduced this item and invited Assistant to the City Manager Ruelas to provide a presentation. No public comment was offered.
Council member questions were asked and answered.
Item: 5
19 January 2, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 5 ACTION: The presentation was received and filed.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Council Member Cirbo: Council Member Cirbo congratulated Mayor Tettemer and expressed interest in the Mayor’s goal of having a
Lake Forest float in the Rose Parade as suggested in
Mayor Tettemer’s comments.
Council Member Pequeño: Council Member Pequeño congratulated Mayor Tettemer and welcomed Management Assistant
Reyes. He wished everyone a Happy New Year.
Council Member Yu: Council Member Yu congratulated Mayor Tettemer.
He requested consensus to bring back a report on day
laborers and a proclamation for the Lunar New Year.
No consensus was offered. He wished everyone a
Happy New Year.
Mayor Pro Tem Voigts: Mayor Pro Tem Voigts congratulated Mayor Tettemer and thanked Council Member Cirbo for his service as
Mayor. He wished everyone a Happy New Year.
Mayor Tettemer: Mayor Tettemer thanked his family for their support and invited Council Member Pequeño to provide
information on a memorial adjournment for Robert
Solis.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned in memory of Robert Solis at 8:15 p.m.
Respectfully submitted:
APPROVED:
THY MERRITT MARK TETTEMER
ASSISTANT CITY CLERK MAYOR
Item: 5
20 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: Finance
SUBJECT:
CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):
Approve the warrant register in the amount of $6,537,239.11.
EXECUTIVE SUMMARY:
In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.
FISCAL IMPACT:
The amount of the warrant register is $6,537,239.11.
ATTACHMENTS:
Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 6
21 Attachment
Item: 6
22 1/4/2024 1:10:45 PM Page 1 of 16
Check Report
City of Lake Forest By Check Number
Date Range: 12/01/2023 - 12/31/2023
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 12/01/2023 1113254.48Manual 0.00 11132 Invoice 12/01/2023 LIVE ADP CHECK #11132 54.480.00 THB000000 EMPLOYEE PAYROLL CHECK 12/01/2023 11133423.20Manual 0.00 11133 Invoice 12/01/2023 LIVE ADP CHECK #11133 423.200.00 THB000000 EMPLOYEE PAYROLL CHECK 12/15/2023 1113454.49Manual 0.00 11134 Invoice 12/15/2023 LIVE ADP CHECK 11134 PPE 12/08/2023 54.490.00 THB000000 EMPLOYEE PAYROLL CHECK 12/15/2023 1113544.38Manual 0.00 11135 Invoice 12/15/2023 LIVE ADP CHECK 11135 PPE 12/08/2023 44.380.00 THB000000 EMPLOYEE PAYROLL CHECK 12/15/2023 11136726.04Manual 0.00 11136 Invoice 12/15/2023 LIVE ADP CHECK 11136 PPE 12/08/2023 726.040.00 THB000000 EMPLOYEE PAYROLL CHECK 12/15/2023 11137568.31Manual 0.00 11137 Invoice 12/15/2023 LIVE ADP CHECK 11137 PPE 12/08/2023 568.310.00 THB000000 EMPLOYEE PAYROLL CHECK 12/29/2023 11138641.47Manual 0.00 11138 Invoice 12/29/2023 LIVE ADP CHECK 11138 PPE 12/22/2023 641.470.00 THB000000 EMPLOYEE PAYROLL CHECK 12/29/2023 11139631.22Manual 0.00 11139 Invoice 12/29/2023 LIVE ADP CHECK 11139 PPE 12/22/2023 631.220.00 3,143.59Total Manual: 0.00
Item: 6
23 Check Report Date Range: 12/01/2023 - 12/31/2023
1/4/2024 1:10:45 PM Page 2 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
10392 US DEPT OF TREASURY 12/21/2023 801776-938.66Regular 0.00 10015 ALH SECURITY INC 12/07/2023 802221315.00Regular 0.00 13947 Invoice 12/07/2023 REPAIR MAGLOCK NOV BARKER DOG PARK 315.000.00 10490 AMY HARPER 12/07/2023 8022221,612.80Regular 0.00
11947 Invoice 12/07/2023 FALL YIN YOGA INSTRUCTOR PAYMENT 873.600.00 11948 Invoice 12/07/2023 FALL YIN YOGA INSTRUCTOR PAYMENT 739.200.00 10037 AQUABIO ENVIRONMENTAL 12/07/2023 8022234,595.00Regular 0.00 101849 Invoice 12/07/2023 ALGAE BLOOM EXTRA WORK NOV VETER… 1,500.000.00 101850 Invoice 12/07/2023 LAKE MAINTENANCE NOV VETERANS PARK 3,095.000.00 10919 ASHKAN TAHVILDARAN 12/07/2023 802224900.00Regular 0.00 2002681.021 Invoice 12/07/2023 REFUND PERMIT 6726 900.000.00 10044 AT&T CALNET3 12/07/2023 802225226.85Regular 0.00
000020780401 Invoice 12/07/2023 MPS UTILITIES OCT 142.130.00 000020785930 Invoice 12/07/2023 PARK UTILITIES OCT 84.720.00 10722 BRAINSTORM STUDIOS LLC 12/07/2023 802226833.00Regular 0.00 11995 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 833.000.00 10074 CALIFORNIA STATE DISBURSEMENT 12/07/2023 802227147.70Regular 0.00 11/24/2023 Invoice 12/07/2023 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 12/07/2023 802228238.85Regular 0.00 15119703 Invoice 12/07/2023 EE CONT PPE 12/8 238.850.00 10086 CARLSON STRATEGIC LAND 12/07/2023 802229637.50Regular 0.00 1757 Invoice 12/07/2023 CIVIC CENTER MITIGATION MONITORING … 637.500.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 12/07/2023 802230210.00Regular 0.00 11/24/2023 Invoice 12/07/2023 EE CONT PPE 11/24/2023 210.000.00 10459 CLICKSTART DOG TRAINING ACADEMY LLC 12/07/2023 802231980.00Regular 0.00 11993 Invoice 12/07/2023 FALL DOG TRAINING INSTRUCTOR PAYME… 980.000.00 10109 COUNTY OF ORANGE TREASURER TAX 12/07/2023 8022321,631,680.35Regular 0.00 SH 67140 Invoice 12/07/2023 LAW ENFORCEMENT DEC 1,631,680.350.00 10113 CROWN FACILITY SOLUTIONS 12/07/2023 8022333,026.49Regular 0.00 2691 Invoice 12/07/2023 JANITORIAL SERVICES PAC PERMIT 5466 1… 413.600.00 2695 Invoice 12/07/2023 JANITORIAL SERVICES PAC PERMIT 5466 1… 233.770.00 2696 Invoice 12/07/2023 JANITORIAL SERVICES BASEBALL TOURNA… 218.320.00 2698 Invoice 12/07/2023 JANITORIAL SERVICES COMM CTR PERMIT… 926.890.00 2699 Invoice 12/07/2023 JANITORIAL SERVICES COMM CTR PERMIT… 1,015.590.00 2700 Invoice 12/07/2023 JANITORIAL SERVICES LACROSSE TOURN… 218.320.00 10443 CUMMINS INC CUMMINS SALES AND SERVICE 12/07/2023 8022342,206.52Regular 0.00 X9-25138 Invoice 12/07/2023 ANNUAL GENERATOR TESTING/MAINTEN… 2,206.520.00 10128 DMC ENGINEERING INC 12/07/2023 8022351,140.00Regular 0.00 09-23-019 Invoice 12/07/2023 1299-06 CITY HALL DRAINAGE REPAIR - SEP 1,140.000.00 10134 ECONOMICS INC 12/07/2023 8022363,494.59Regular 0.00 2021-22.28 Invoice 12/07/2023 PROFESSIONAL SERVICES OCT 3,494.590.00 10137 EL TORO WATER DISTRICT 12/07/2023 80223724,716.99Regular 0.00 23-10 Invoice 12/07/2023 WATER SERVICES OCT LFSP, MP, SLOPES, … 24,716.990.00 10139 ELENA SALISBURY 12/07/2023 8022387,738.50Regular 0.00 11957 Invoice 12/07/2023 FALL MUSIC TOGETHER INSTRUCTOR PAY… 1,235.500.00 11958 Invoice 12/07/2023 FALL MUSIC TOGETHER INSTRUCTOR PAY… 1,239.000.00 11961 Invoice 12/07/2023 FALL MUSIC TOGETHER INSTRUCTOR PAY… 1,645.000.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 11963 Invoice 12/07/2023 FALL MUSIC TOGETHER INSTRUCTOR PAY… 546.000.00 11965 Invoice 12/07/2023 FALL MUSIC TOGETHER INSTRUCTOR PAY… 1,333.500.00 11966 Invoice 12/07/2023 FALL MUSIC TOGETHER INSTRUCTOR PAY… 1,739.500.00 10145 EUROGYMNASTICS INC 12/07/2023 802239441.00Regular 0.00 11951 Invoice 12/07/2023 FALL GYMNASTICS CLASS INSTRUCTOR PA… 189.000.00 11952 Invoice 12/07/2023 FALL GYMNASTICS CLASS INSTRUCTOR PA… 252.000.00 10771 GLEE MUSIC ACADEMY 12/07/2023 802240-145.60Regular 0.00 10771 GLEE MUSIC ACADEMY 12/07/2023 802240145.60Regular 0.00 12058 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 76.300.00 12059 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 69.300.00 10177 GUARDIAN 12/07/2023 8022418,880.58Regular 0.00
23-12 Invoice 12/07/2023 DENTAL INSURANCE PREMIUMS DECEMB… 8,880.580.00 10186 ICF JONES & STOKES INC 12/07/2023 802242184.50Regular 0.00 INV-00000079282 Invoice 12/07/2023 MITIGATION MONITORING OCT CIVIC CEN… 184.500.00 10647 IMPERIAL PAINTING COMPANY 12/07/2023 8022439,100.00Regular 0.00 1684 Invoice 12/07/2023 BENCH PAINTING OCT PORTOLA PARK 9,100.000.00 10197 IRVINE RANCH WATER DISTRICT 12/07/2023 80224447,261.31Regular 0.00 23-10 Invoice 12/07/2023 WATER SERVICES OCT CC, LFSP, MP,SLOPE… 47,261.310.00 10198 ITERIS INC 12/07/2023 80224517,812.14Regular 0.00 162551 Invoice 12/07/2023 TRAFFIC SIGNAL SERVICES AUG 17,812.140.00 10203 JAMEY CLARK INC 12/07/2023 8022464,499.95Regular 0.00 74545 Invoice 12/07/2023 REPAIR SLIDE NOV BAKER RANCH PARK 4,366.190.00 74551 Invoice 12/07/2023 REPAIR PLAYGROUND EQUIPMENT NOV L… 133.760.00 10208 JENNIFER ANDRUS-NELSON 12/07/2023 802247717.50Regular 0.00 11946 Invoice 12/07/2023 FALL ETIQUETTE INSTRUCTOR PAYMENT 717.500.00 10923 JONATHAN PAULING 12/07/2023 8022481,986.00Regular 0.00 1700 Invoice 12/07/2023 SKATEPARK STAFF UNIFORMS & STICKERS -… 1,986.000.00 10918 KAISER FOUNDATION HEALTH PLAN INC 12/07/2023 8022494,950.00Regular 0.00 COMB-01-23-588…Invoice 12/07/2023 REFUND C&D DEPOSIT 4,950.000.00 10220 KIDDER MATHEWS OF CALIFORNIA 12/07/2023 80225031,961.62Regular 0.00 KMCA7058 Invoice 12/07/2023 CIVIC CENTER MAINTENANCE OCT 31,961.620.00 10487 KPFF INC 12/07/2023 802251512.50Regular 0.00
494697 Invoice 12/07/2023 PATIO TRELLIS OCT SENIOR CENTER 512.500.00 10232 LGC GEOTECHNICAL INC 12/07/2023 8022522,929.50Regular 0.00 01-20036 Invoice 12/07/2023 GEOTECHNICAL SERVICES OCT SCHOOL SI… 2,929.500.00 10240 MARYAM STEVENSON 12/07/2023 8022532,872.80Regular 0.00 11990 Invoice 12/07/2023 FALL BOOT CAMP INSTRUCTOR PAYMENT 907.200.00 11991 Invoice 12/07/2023 FALL BOOT CAMP INSTRUCTOR PAYMENT 982.800.00 11992 Invoice 12/07/2023 FALL BOOT CAMP INSTRUCTOR PAYMENT 982.800.00 10468 MISSIONSQUARE 12/07/2023 80225412,740.46Regular 0.00 11/24/2023 Invoice 12/07/2023 DEFERRED COMP PPE 11/24/2023 ACCT 3… 12,740.460.00 10263 NETFILE 12/07/2023 8022552,500.00Regular 0.00
8920 Invoice 12/07/2023 SUBSCRIPT CHGS CAMPAIGN & FORM 700… 2,500.000.00 10267 NOAH HOLLAND TORGESON 12/07/2023 802256400.00Regular 0.00 20231202 Invoice 12/07/2023 DJ SERVICES FOR SPECIAL NEEDS DANCE 400.000.00 10280 ORANGE COUNTY SHERIFF S OFFICE 12/07/2023 802257106.08Regular 0.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 11/24/2023 Invoice 12/07/2023 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 106.080.00 10304 RAMIRO ACEVEDO 12/07/2023 802258485.75Regular 0.00 2023-6R Invoice 12/07/2023 SIDEWALK REPAIRS NOV VINTAGE PARK 485.750.00 10477 READWRITE EDUCATIONAL SOLUTIONS INC 12/07/2023 8022591,548.40Regular 0.00 11981 Invoice 12/07/2023 FALL EDUCATION DEVELOPMENT INSTRUC… 473.200.00 11982 Invoice 12/07/2023 FALL EDUCATION DEVELOPMENT INSTRUC… 476.700.00 11984 Invoice 12/07/2023 FALL EDUCATION DEVELOPMENT INSTRUC… 118.300.00 11985 Invoice 12/07/2023 FALL EDUCATION DEVELOPMENT INSTRUC… 118.300.00 11987 Invoice 12/07/2023 FALL EDUCATION DEVELOPMENT INSTRUC… 125.300.00 11988 Invoice 12/07/2023 FALL EDUCATIONAL DEVELOPMENT INSTR… 236.600.00 10311 RICK ENGINEERING COMPANY 12/07/2023 802260268.15Regular 0.00 0098019 Invoice 12/07/2023 BAKE/TRABUCO WIDENING IMPROVEMEN… 268.150.00 10324 SHELLY BOOTH 12/07/2023 8022614,042.50Regular 0.00 11973 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 871.500.00 11974 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 252.000.00 11975 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 248.500.00 11976 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 868.000.00 11977 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 280.000.00 11978 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 1,085.000.00 11980 Invoice 12/07/2023 FALL PICKLEBALL INSTRUCTOR PAYMENT 437.500.00 10325 SHELTERCLEAN SERVICES INC 12/07/2023 8022623,107.61Regular 0.00 756596 Invoice 12/07/2023 BUS SHELTER MAINTENANCE OCT 3,107.610.00 10334 SOUTH COUNTY PLUMBING INC 12/07/2023 802263650.00Regular 0.00 25691 Invoice 12/07/2023 REPAIR SNACK BAR ICE MAKER NOV LFSP 650.000.00 10335 SOUTHERN CALIFORNIA EDISON 12/07/2023 80226414,278.77Regular 0.00 3725 11/16/2023 Invoice 12/07/2023 PARK UTILITIES NOV 6,455.020.00 5025 11/15/2023 Invoice 12/07/2023 TRAFFIC SIGNAL UTILITIES OCT 7,823.750.00 10346 SUPER SOCCER STARS 12/07/2023 8022658,459.50Regular 0.00 12003 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 808.500.00 12005 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 1,456.000.00 12007 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 1,774.500.00 12009 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 651.000.00 12011 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 969.500.00 12012 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 1,130.500.00 12014 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 644.000.00 12016 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 322.000.00 12017 Invoice 12/07/2023 FALL INSTRUCTOR PAYMENT 703.500.00 10351 SWRCB 12/07/2023 80226635,333.00Regular 0.00
SW-0273366 Invoice 12/07/2023 NPDES PERMIT FEE 35,333.000.00 10360 THE HARTFORD 12/07/2023 8022675,466.96Regular 0.00 457991535418 Invoice 12/07/2023 LIFE, AD&D PREMIUMS DEC 2023 5,466.960.00 10366 THOMAS J O CONNELL 12/07/2023 8022682,263.62Regular 0.00 INV-2023-187 Invoice 12/07/2023 INSTALL VOLT TIMER FOR WALKWAY SEP … 1,076.420.00 INV-2023-192 Invoice 12/07/2023 REPAIR PARKING LOT LIGHTS SEP HEROES … 1,187.200.00 10649 TOLL BROS INC 12/07/2023 802269292,495.04Regular 0.00 COMB-07-21-481…Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 COMB-07-21-481…Invoice 12/07/2023 REFUND C&D DEPOSIT 7,500.000.00 RESB-01-23-58658 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-01-23-58659 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,325.000.00 RESB-01-23-58660 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-01-23-58661 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-02-23-58906 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,286.300.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount RESB-02-23-58907 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,286.300.00 RESB-02-23-58908 Invoice 12/07/2023 REFUND C&D DEPOSIT 9,195.840.00 RESB-02-23-58909 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,768.970.00 RESB-02-23-58910 Invoice 12/07/2023 REFUND C&D DEPOSIT 9,218.160.00 RESB-02-23-58911 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,679.690.00 RESB-05-23-60253 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-05-23-60260 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-05-23-60262 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-05-23-60263 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-05-23-60264 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-05-23-60265 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-06-21-47526 Invoice 12/07/2023 REFUND C&D DEPOSIT 7,220.520.00 RESB-08-23-61220 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,679.690.00 RESB-08-23-61229 Invoice 12/07/2023 REFUND C&D DEPOSIT 10,000.000.00 RESB-09-22-56736 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,358.000.00 RESB-09-22-56738 Invoice 12/07/2023 REFUND C&D DEPOSIT 8,844.000.00 RESB-11-22-57694 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,439.320.00 RESB-11-22-57696 Invoice 12/07/2023 REFUND C&D DEPOSIT 7,240.050.00 RESB-11-22-57697 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,397.470.00 RESB-11-22-57698 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,397.470.00 RESB-11-22-57699 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,408.630.00 RESB-11-22-57700 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,408.630.00 RESB-11-22-57704 Invoice 12/07/2023 REFUND C&D DEPOSIT 5,345.640.00 RESB-11-22-57705 Invoice 12/07/2023 REFUND C&D DEPOSIT 5,345.640.00 RESB-11-22-57706 Invoice 12/07/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-11-22-57707 Invoice 12/07/2023 REFUND C&D DEPOSIT 5,666.490.00 RESB-11-22-57708 Invoice 12/07/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-11-22-57709 Invoice 12/07/2023 REFUND C&D DEPOSIT 5,811.570.00 RESB-11-22-57711 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,333.300.00 RESB-11-22-57712 Invoice 12/07/2023 REFUND C&D DEPOSIT 6,333.300.00 10372 TRABUCO CANYON WATER DISTRICT 12/07/2023 802271542.52Regular 0.00 10/17/2023 Invoice 12/07/2023 MPS UTILITY EL TORO RD/PORTOLA METER… 271.260.00 11/21/2023 Invoice 12/07/2023 MPS UTILITY EL TORO/PORTOLA METER O… 271.260.00 10391 US BANK PARS 12/07/2023 8022722,202.84Regular 0.00 11/24/2023 Invoice 12/07/2023 PARS CONT PPE 11/24/2023 2,202.840.00 10392 US DEPT OF TREASURY 12/07/2023 802273929.00Regular 0.00 11/24/2023 Invoice 12/07/2023 AGENCY TRACKING WG2122418 PPE 11/2… 929.000.00 10393 US TOO GYMNASTICS 12/07/2023 8022742,971.50Regular 0.00 12034 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 294.000.00 12035 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 294.000.00 12036 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 294.000.00 12037 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 294.000.00 12038 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 196.000.00 12039 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 203.000.00 12040 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 199.500.00 12041 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 157.500.00 12042 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 245.000.00 12043 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 112.000.00 12044 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 157.500.00 12046 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 157.500.00 12047 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 157.500.00 12048 Invoice 12/07/2023 FALL GYMNASTICS INSTRUCTOR PAYMENT 210.000.00 10000 A SOURCE OF PRIDE 12/12/2023 80227573.81Regular 0.00 9110733 Invoice 12/12/2023 UNIFORM NAMETAGS OCSD GALAN, FON… 73.810.00 10001 ABTECH TECHNOLOGIES INC 12/12/2023 80227631,376.00Regular 0.00 2309018-IN Invoice 12/12/2023 IT MANAGED SERVICES NOV EXTRA WORK 2,152.500.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount W204587-IN Invoice 12/12/2023 IT MANAGED SERVICES DEC 29,223.500.00 10480 AHMAD HAIDREY 12/12/2023 802277359.82Regular 0.00 151 Invoice 12/12/2023 TREE LIGHTING - FOOD FOR STAFF & VOL… 359.820.00 10028 AMERINAT 12/12/2023 802278955.00Regular 0.00
LPM-23-002593 Invoice 12/12/2023 REHAB MONTHLY FEES OCT 2023 955.000.00 10034 ANNEALTA GROUP 12/12/2023 8022791,590.31Regular 0.00 2823 Invoice 12/12/2023 DEVELOPMENT GRADING INSPECTION MA… 1,590.310.00 10038 ARCADIAN BANK 12/12/2023 802280130.00Regular 0.00 379 Invoice 12/12/2023 REHAB LOAN FEE - BURLEW 130.000.00 10042 ASSURED TELEMATICS INC 12/12/2023 802281291.00Regular 0.00 117859 Invoice 12/12/2023 FLEET GPS UNITS NOV 291.000.00 10423 BERNEL INC VFS FIRE & SECURITY SERVICES 12/12/2023 8022821,205.00Regular 0.00 22083 Invoice 12/12/2023 FIRE SPRINKLER INSPECTION NOV LFSP NO.… 275.000.00 22087 Invoice 12/12/2023 FIRE SPRINKLER INSPECTION NOV LFSP SO.… 275.000.00 22089 Invoice 12/12/2023 ANNUAL FIRE ALARM INSPECTION NOV LF… 360.000.00 22090 Invoice 12/12/2023 FIRE SPRINKLER INSPECTION NOV LFSP REC… 295.000.00 10502 BKF ENGINEERS 12/12/2023 8022835,486.75Regular 0.00 23111116 Invoice 12/12/2023 LOS ALISOS/MUIRLANDS 2ND LEFT TURNS… 5,486.750.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 12/12/2023 8022843,625.00Regular 0.00 8668336 Invoice 12/12/2023 MONTHLY MAINTENANCE NOV CIVIC CEN… 3,625.000.00 THB004911 CASSIA FERNANDES 12/12/2023 802285432.90Regular 0.00 11/30/2023 Invoice 12/12/2023 EXP REIMB CACEO CONF MONTEREY CA 1… 432.900.00 10090 CHARGEPOINT INC 12/12/2023 80228610,563.00Regular 0.00 IN224944 Invoice 12/12/2023 CHARGING STATION LICENSE & MAINTEN… 10,563.000.00 10097 CLEARGOV INC 12/12/2023 80228711,203.10Regular 0.00 2023-13844 Invoice 12/12/2023 CLEARGOV DIGITAL BOOK & TRANSPAREN… 11,203.100.00 10107 COSTAR REALTY INFORMATION INC 12/12/2023 802288395.82Regular 0.00 120504372 Invoice 12/12/2023 COMMERCIAL PROPERTIES NOW (BACK-E… 395.820.00 10109 COUNTY OF ORANGE TREASURER TAX 12/12/2023 80228928,389.90Regular 0.00 PW240331 Invoice 12/12/2023 D98 - 034 N. BAY SEDIMENT TMDL 28,077.430.00 STTM001679 Invoice 12/12/2023 800MHZ MONTHLY MAINTENANCE 8/01/… 312.470.00 10110 COX COMMUNICATIONS 12/12/2023 80229057.52Regular 0.00 6701 11/27/2023 Invoice 12/12/2023 CABLE SERVICES 11/27 - 12/26 CITY CLERK 57.520.00 10113 CROWN FACILITY SOLUTIONS 12/12/2023 8022917,501.00Regular 0.00 2730 Invoice 12/12/2023 JANITORIAL SERVICES DEC LFSP 5,485.000.00 2792 Invoice 12/12/2023 JANITORIAL SERVICES PAC PERMIT R7054 … 413.600.00 2793 Invoice 12/12/2023 JANITORIAL SERVICES COMM CTR PERMIT… 1,015.590.00 2794 Invoice 12/12/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2795 Invoice 12/12/2023 JANITORIAL SERVICES SOCCER TOURNAM… 218.320.00 10857 DARLEEN VALENCIA 12/12/2023 802292729.00Regular 0.00 107 Invoice 12/12/2023 BALLOONS FOR BREAKFAST WITH SANTA 729.000.00 10804 DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS INC12/12/2023 8022938,078.00Regular 0.00 422607 Invoice 12/12/2023 IRRIGATION CONSERVATION PROGRAM … 8,078.000.00 10123 DEWEY PEST CONTROL 12/12/2023 802294196.00Regular 0.00 16290600 Invoice 12/12/2023 MONTHLY SERVICE NOV LFSP 196.000.00 10771 GLEE MUSIC ACADEMY 12/12/2023 802295214.90Regular 0.00 12058 FALL Invoice 12/12/2023 FALL INSTRUCTOR PAYMENT 76.300.00 Item: 6
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 12059 FALL Invoice 12/12/2023 FALL INSTRUCTOR PAYMENT 69.300.00 12060 FALL Invoice 12/12/2023 FALL INSTRUCTOR PAYMENT 69.300.00 10927 GREENCAST CONSTRUCTION 12/12/2023 8022961,200.00Regular 0.00 RESB-04-23-59776 Invoice 12/12/2023 REFUND C&D DEPOSIT 1,200.000.00 10178 HABITAT RESTORATION SCIENCES 12/12/2023 8022971,500.00Regular 0.00 13181 Invoice 12/12/2023 HABITAT MITIGATION OCT CIVIC CENTER 1,500.000.00 10454 INNOVATIVE CLEANING SERVICES INC 12/12/2023 80229832,383.63Regular 0.00 28713 Invoice 12/12/2023 MONTHLY JANITORIAL SERVICES CIVIC CE… 32,383.630.00 10195 IP VIDEO SPECIALISTS 12/12/2023 802299199.00Regular 0.00 6894 Invoice 12/12/2023 VIDEO STREAMING SERVICE JAN SKATE PA… 199.000.00 10196 IRV SEAVER MOTORCYCLES 12/12/2023 802300317.52Regular 0.00 20232555 Invoice 12/12/2023 VEHICLE REPAIR 2022 BMW WB10L0308N… 317.520.00 10199 JACOB GREEN 12/12/2023 8023019,953.40Regular 0.00 2314 Invoice 12/12/2023 EMERGENCY MANAGEMENT CONSULTING… 3,459.600.00 2363 Invoice 12/12/2023 EMERGENCY MANAGEMENT RECOVERY P… 6,493.800.00 10200 JAMES L BLACKBURN 12/12/2023 802302346.56Regular 0.00 31429 Invoice 12/12/2023 BUSINESS CARDS FOR 5 OCSD DEPUTIES 288.800.00 31582 Invoice 12/12/2023 BUSINESS CARDS DEPUTY ALDAY 57.760.00 10203 JAMEY CLARK INC 12/12/2023 8023031,119.84Regular 0.00 74569 Invoice 12/12/2023 REPAIR CONCESSION STAND ICE MAKER N… 329.710.00 74570 Invoice 12/12/2023 RESTROOM SINK REPAIR NOV PITTSFORD … 321.990.00 74572 Invoice 12/12/2023 KITCHEN SINK PLUMBING NOV CIVIC CENT… 200.630.00 74581 Invoice 12/12/2023 REPAIR DRINKING FOUNTAIN NOV LAKE F… 267.510.00 10774 JW CONG SUPPORT 12/12/2023 80230420,000.00Regular 0.00 COMB-05-19-330…Invoice 12/12/2023 REFUND C&D DEPOSIT 10,000.000.00 COMB-05-19-330…Invoice 12/12/2023 REFUND C&D DEPOSIT 10,000.000.00 10922 KB HOME COASTAL 12/12/2023 802305500.00Regular 0.00 11/21/2023 Invoice 12/12/2023 REFUND DEVELOPER DEPOSIT 500.000.00 THB001506 KEVIN SHIRAH 12/12/2023 8023061,500.00Regular 0.00 12/7/2023 Invoice 12/12/2023 EXP REIMB TUITION ETHICS/ACCTG PROFE… 1,500.000.00 10223 KONICA MINOLTA BUSINESS 12/12/2023 8023071,897.07Regular 0.00 290698580 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV S… 57.020.00 290698934 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV 2A 154.980.00 290699030 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV PO… 57.280.00 290699216 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV 2B 58.540.00 290699217 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV BL… 282.020.00 290699221 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV CI… 118.750.00 290699222 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV 1A 269.410.00 290699308 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV SE… 387.210.00 290774136 Invoice 12/12/2023 COPIER MONTHLY MAINTENANCE NOV C… 34.670.00 9009644383 Invoice 12/12/2023 COPIER MONTHLY MAINT -HP PRINTERS (… 477.190.00 10224 KONICA MINOLTA PREMIER FINANCE 12/12/2023 8023081,011.43Regular 0.00 81420908 Invoice 12/12/2023 COPIER LEASE 12/08 - 1/07 1,011.430.00 10226 L & M AUTOMOTIVE 12/12/2023 80230939.75Regular 0.00 53265 Invoice 12/12/2023 VEHICLE MAINTENANCE DEC 2006 DODGE… 39.750.00 10235 LOOPNET 12/12/2023 802310356.00Regular 0.00
118704852-1 Invoice 12/12/2023 COMMERCIAL PROPERTIES NOW (FRONT … 356.000.00 10244 MERCY HOUSE LIVING CENTERS INC 12/12/2023 8023116,487.63Regular 0.00 Item: 6
29 Check Report Date Range: 12/01/2023 - 12/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 5001-23-08 Invoice 12/12/2023 CONTRACT HOMELESS OUTREACH SERVIC… 6,487.630.00 10725 MMG ENGINEERING INC 12/12/2023 802312777,108.26Regular 0.00 3R2 PROGRESS P… Invoice 12/12/2023 EL TORO/PORTOLA WIDENING IMPR 7/1-1… 777,108.260.00 10250 MONOGRAM MAGIC 12/12/2023 802313146.43Regular 0.00 11802 Invoice 12/12/2023 UNIFORMS FOR OCSD 146.430.00
10254 MTR HORTICULTURE INC 12/12/2023 8023143,225.00Regular 0.00 11-21-23 Invoice 12/12/2023 LFSP QUARTERLY PALM TREE INSPECTION… 3,225.000.00 10265 NIEVES LANDSCAPE INC 12/12/2023 802315180,317.94Regular 0.00 75941 Invoice 12/12/2023 MONTHLY MAINTENANCE NOV PASSIVE P… 73,736.270.00 75942 Invoice 12/12/2023 MONTHLY MAINTENANCE NOV 87,261.670.00 76145 Invoice 12/12/2023 INSTALL PLANT MATERIAL NOV SLOPES 6,948.000.00 76146 Invoice 12/12/2023 INSTALL PLANT MATERIAL NOV NATURE P… 10,772.000.00 76147 Invoice 12/12/2023 INSTALL PLANT MATERIAL NOV MEDIANS 1,600.000.00 10273 OCCUPATIONAL HEALTH CENTERS 12/12/2023 802316190.00Regular 0.00 81263735 Invoice 12/12/2023 PRE-EMPLOYMENT PHYSICALS & TESTING… 190.000.00 10276 ONWARD ENGINEERING 12/12/2023 8023172,195.00Regular 0.00 7201 Invoice 12/12/2023 DESIGN TRABUCO ROAD RESURFACING O… 2,195.000.00 10305 RANCHO VIEJO II HOA 12/12/2023 802318990.00Regular 0.00 22702 01/01/2024 Invoice 12/12/2023 22702 MADRID HOA PYMT JAN PTM-108-… 495.000.00 22706 01/01/2024 Invoice 12/12/2023 22706 MADRID HOA PYMT JAN PTM-108-… 495.000.00 10311 RICK ENGINEERING COMPANY 12/12/2023 8023197,523.15Regular 0.00 0098639 Invoice 12/12/2023 SB JERONIMO/LAKE FOREST IMPROVEME… 1,080.000.00 0098640 Invoice 12/12/2023 BAKE/TOLEDO WIDENING IMPROVEMENT… 2,682.500.00 0098649 Invoice 12/12/2023 BAKE/TRABUCO WIDENING IMPROVEMEN… 3,465.890.00 0098650 Invoice 12/12/2023 EL TORO/PORTOLA WIDENING IMPROVE… 294.760.00 10928 S&H CIVILWORKS 12/12/2023 802320103,289.70Regular 0.00 PROGRESSIVE PA… Invoice 12/12/2023 CDBG ADA RAMPS PHASE 13 OCT 103,289.700.00 10329 SO CAL INDUSTRIES 12/12/2023 802321114.28Regular 0.00 663384 Invoice 12/12/2023 PORTALET RENTALS 11/28 - 12/25 114.280.00 10335 SOUTHERN CALIFORNIA EDISON 12/12/2023 8023228,730.60Regular 0.00 3611 11/13/2023 Invoice 12/12/2023 PARK UTILITIES OCT MPS, LFSP, BUS SHELT… 8,730.600.00 10895 STORM WATER INNOVATIVE SOLUTIONS INC 12/12/2023 80232317,660.00Regular 0.00 1633 Invoice 12/12/2023 STORM WATER MAINTENANCE NOV CIVIC… 17,660.000.00 10366 THOMAS J O CONNELL 12/12/2023 802324603.20Regular 0.00 INV-2023-203 Invoice 12/12/2023 REPLACE LIGHT POLE NOV BAKER RANCH … 301.600.00 INV-2023-204 Invoice 12/12/2023 WALKWAY LIGHTS ELECT PANEL REPAIR N… 301.600.00 10595 TRANSTECH ENGINEERS, INC 12/12/2023 8023255,217.50Regular 0.00 20235878 Invoice 12/12/2023 CACI PATIO COVER OCT SENIOR CENTER 5,217.500.00 10376 TRIPEPI SMITH AND ASSOCIATES 12/12/2023 8023263,990.00Regular 0.00 11284 Invoice 12/12/2023 AV FOR PAC PERMITS R6907 & R5466 3,990.000.00 10398 VERIZON WIRELESS 12/12/2023 8023271,384.69Regular 0.00 9949160046 Invoice 12/12/2023 CELLULAR PHONE & DATA SERVICE 10/13 -… 1,384.690.00 10404 VONAGE BUSINESS 12/12/2023 8023289,325.58Regular 0.00 2280017 Invoice 12/12/2023 VOIP TELEPHONE SERVICE NOV SPORTS P… 542.920.00 2280018 Invoice 12/12/2023 VOIP TELEPHONE SERVICE DEC SKATE PARK 136.660.00 2281210 Invoice 12/12/2023 VOIP TELEPHONE SERVICE DEC CIVIC CENT… 8,646.000.00 10405 VOYAGER FLEET SYSTEMS INC 12/12/2023 8023293,157.02Regular 0.00 Item: 6
30 Check Report Date Range: 12/01/2023 - 12/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 8690611272347 Invoice 12/12/2023 CITY VEHICLE FUEL NOV 3,157.020.00 10932 WEX HEALTH INC 12/12/2023 80233027,078.00Regular 0.00 49910 Invoice 12/12/2023 EE FSA/DCA (FSA RESERVE) FOR CONTRIB … 27,078.000.00 10878 ACRISURE BENEFIT CENTER LLC 12/21/2023 80233155.00Regular 0.00 165103 Invoice 12/21/2023 COBRA ADMIN FEE NOV 55.000.00 10025 AMERICAN FIDELITY ASSURANCE 12/21/2023 8023325,231.48Regular 0.00 2222090B Invoice 12/21/2023 MED DEP CARE PPE 10/27/2023 2,615.740.00 2222091B Invoice 12/21/2023 MED DEP CARE PPE 11/10/2023 2,615.740.00 10033 ANGELA VELEZ 12/21/2023 802333591.50Regular 0.00
12024 Invoice 12/21/2023 FALL ZUMBA GOLD FINAL INSTRUCTOR PA… 189.000.00 12025 Invoice 12/21/2023 FALL ZUMBA GOLD FINAL INSTRUCTOR PA… 140.000.00 12026 Invoice 12/21/2023 FALL ZUMBA GOLD FINAL INSTRUCTOR PA… 52.500.00 12027 Invoice 12/21/2023 FALL ZUMBA GOLD FINAL INSTRUCTOR PA… 210.000.00 10044 AT&T CALNET3 12/21/2023 80233461.28Regular 0.00
6157 11/28/2023 Invoice 12/21/2023 PARK UTILITIES NOV 61.280.00 10047 AWARD CREATIONS 12/21/2023 80233520.11Regular 0.00 2023-1061 Invoice 12/21/2023 NAME BADGE - FOUSTE 20.110.00 10052 BEAR ELECTRICAL SOLUTIONS INC 12/21/2023 80233619,850.00Regular 0.00 20807 Invoice 12/21/2023 TRAFFIC SIGNAL MAINT - RESPONSE OCT 8,136.500.00 20808 Invoice 12/21/2023 TRAFFICE SIGNAL MAINT - USA RESPONSE… 4,000.000.00 20809 Invoice 12/21/2023 TRAFFIC SIGNAL MAINT - ROUTINE OCT 7,713.500.00 10055 BEST BEST & KRIEGER LLP 12/21/2023 80233763,669.09Regular 0.00 23-10 Invoice 12/21/2023 LEGAL SERVICES OCTOBER 63,669.090.00 10930 BREAKTHROUGH SPORTS LLC 12/21/2023 8023381,190.00Regular 0.00 12028 Invoice 12/21/2023 FALL INSTRUCTOR PAYMENT 238.000.00 12030 Invoice 12/21/2023 FALL INSTRUCTOR PAYMENT 476.000.00 12031 Invoice 12/21/2023 FALL INSTRUCTOR PAYMENT 476.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 12/21/2023 802339149,314.47Regular 0.00 8641766 Invoice 12/21/2023 IRRIGATION REPAIRS SEP LFSP 3,154.320.00 8641786 Invoice 12/21/2023 MONTHLY IRRIGATION REPAIRS SEPT 2,791.910.00 8668324 Invoice 12/21/2023 MONTHLY MAINTENANCE NOV LFSP 56,725.030.00 8668326 Invoice 12/21/2023 MONTHLY MAINTENANCE NOV SPORTS P… 81,146.130.00 8671411 Invoice 12/21/2023 MOUND CLAY OCT HEROES PARK BASEBAL… 469.130.00 8671443 Invoice 12/21/2023 MOUND CLAY OCT LFSP BASEBALL FIELD 5,027.950.00 10074 CALIFORNIA STATE DISBURSEMENT 12/21/2023 802340147.70Regular 0.00 12/08/2023 Invoice 12/21/2023 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 12/21/2023 802341238.85Regular 0.00 15146111 Invoice 12/21/2023 EE CONT PPE 12/22/2023 238.850.00 10091 CHARLES ABBOTT ASSOCIATES INC 12/21/2023 802342131,761.60Regular 0.00 66687 Invoice 12/21/2023 STREET MAINTENANCE NOV 131,761.600.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 12/21/2023 802343199.50Regular 0.00 12/08/2023 Invoice 12/21/2023 EE CONT PPE 12/08/2023 199.500.00 10096 CITY OF TUSTIN 12/21/2023 802344250.00Regular 0.00 OCHRC 2024 Invoice 12/21/2023 OC HUMAN RESOURCES CONSORTIUM 20… 250.000.00 10523 CLIFTONLARSONALLEN LLP 12/21/2023 8023459,985.50Regular 0.00 3981549 Invoice 12/21/2023 INTERIM BILLING - FIN STMTS, FINAL BILLI… 9,985.500.00 10939 COMMERCIAL DOOR OF ORANGE COUNTY INC 12/21/2023 802346670.09Regular 0.00 27483 Invoice 12/21/2023 SNACK BAR DOOR SERVICE OCT HEROES P… 670.090.00 Item: 6
31 Check Report Date Range: 12/01/2023 - 12/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10113 CROWN FACILITY SOLUTIONS 12/21/2023 8023473,240.27Regular 0.00 2798 Invoice 12/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 640.890.00 2800 Invoice 12/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 368.490.00 2803 Invoice 12/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 926.890.00 2805 Invoice 12/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 498.490.00 2806 Invoice 12/21/2023 JANITORIAL SERVICES AYSO TOURNAMENT… 218.320.00 2816 Invoice 12/21/2023 JANITORIAL SERVICES COMM CTR PERMIT… 587.190.00 10941 DARIUS KSENAK 12/21/2023 8023487,560.00Regular 0.00 448930 Invoice 12/21/2023 PAINT PROGRAM DEC FAJARDO 7,560.000.00 10934 DENNIS L WEISS 12/21/2023 8023491,941.75Regular 0.00 15548 Invoice 12/21/2023 PARKING CITATION BOOKS AUG 1,941.750.00 10122 DEPARTMENT OF JUSTICE 12/21/2023 802350162.00Regular 0.00 693661 Invoice 12/21/2023 PRE-EMPLOYMENT & VOLUNTEER FINGER… 162.000.00 10123 DEWEY PEST CONTROL 12/21/2023 80235175.00Regular 0.00 16355655 Invoice 12/21/2023 MONTHLY SERVICE DEC SKATE PARK 40.000.00 16355657 Invoice 12/21/2023 MONTHLY SERVICES DEC HEROES PARK 35.000.00 10124 DIANA DIZON 12/21/2023 8023522,050.30Regular 0.00 12021 Invoice 12/21/2023 FALL BIONERDS INSTRUCTOR PAYMENT 322.000.00 12022 Invoice 12/21/2023 FALL BIONERDS INSTRUCTOR PAYMENT 577.500.00 12023 Invoice 12/21/2023 FALL BIONERDS INSTRUCTOR PAYMENT 1,150.800.00 10938 DONNA SHEPHERD 12/21/2023 802353500.00Regular 0.00 2002704.021 Invoice 12/21/2023 REFUND PERMIT 6753 500.000.00 10184 HINDERLITER DE LLAMAS & ASSOC 12/21/2023 8023546,465.51Regular 0.00 SIN033683 Invoice 12/21/2023 2ND QTR CONTRACT SVCS, AUDIT SVCS SA… 6,465.510.00 10454 INNOVATIVE CLEANING SERVICES INC 12/21/2023 80235532,383.63Regular 0.00 28882 Invoice 12/21/2023 JANITORIAL SERVICES DEC CIVIC CENTER 32,383.630.00 10194 INTERWEST CONSULTING 12/21/2023 80235699,241.01Regular 0.00 172216 Invoice 12/21/2023 BUILDING & SAFETY SERVICES OCT 98,926.010.00 172327 Invoice 12/21/2023 OT BUILDING & SAFETY SERVICES OCT C. C… 315.000.00 10442 JGC ENTERPRISES INC GAMETRUCK 12/21/2023 802357525.00Regular 0.00 13811 Invoice 12/21/2023 WINTER YOUTH CAMP 01/05/2024 525.000.00 10931 JOHN PATRICK CONDON 12/21/2023 8023581,837.50Regular 0.00 LF2023-01 Invoice 12/21/2023 CPTED SERVICES FOR NITF OCT/NOV 2023 1,837.500.00 10448 KARI HALL DBA OC PARTY COMPANY 12/21/2023 802359300.00Regular 0.00 2536-1 Invoice 12/21/2023 BREAKFAST WITH SANTA - SANTA & ELF B… 300.000.00 10217 KENNETH CHAI 12/21/2023 8023602,544.50Regular 0.00 12049 Invoice 12/21/2023 FALL YOUTH TRACK INSTRUCTOR PAYMENT 399.000.00 12050 Invoice 12/21/2023 FALL YOUTH TRACK INSTRUCTOR PAYMENT 1,001.000.00 12051 Invoice 12/21/2023 FALL YOUTH TRACK INSTRUCTOR PAYMENT 1,144.500.00 10853 KIMBERLY DOWNEY ESMOND 12/21/2023 8023615,215.70Regular 0.00 11996 Invoice 12/21/2023 FALL DANCE INSTRUCTOR PAYMENT 1,186.500.00 11997 Invoice 12/21/2023 FALL DANCE INSTRUCTOR PAYMENT 1,656.200.00 11998 Invoice 12/21/2023 FALL DANCE INSTRUCTOR PAYMENT 709.800.00 11999 Invoice 12/21/2023 FALL DANCE INSTRUCTOR PAYMENT 1,663.200.00 10940 KSP STUDIO 12/21/2023 8023621,137.45Regular 0.00
UP 01-23-5589 Invoice 12/21/2023 REFUND PLANNING & CEQA DEPOSIT 1,137.450.00 10229 LAKE FOREST EXPRESS WASH 12/21/2023 80236345.00Regular 0.00 1104 Invoice 12/21/2023 VEHICLE WASH NOV 45.000.00
Item: 6
32 Check Report Date Range: 12/01/2023 - 12/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10428 MARIO CESAR TREJO AXXESS DOOR CORP 12/21/2023 8023642,698.00Regular 0.00 8218 Invoice 12/21/2023 REPLACED DOOR TRACKS/EDGE STOP NOV… 2,698.000.00 THB001734 MICHELLE CISNEROS 12/21/2023 802365392.99Regular 0.00 12/19/2023 Invoice 12/21/2023 EXP REIMB CALPELRA CONF MONTEREY CA… 392.990.00 THB001884 MIKA J TOYOOKA 12/21/2023 802366102.94Regular 0.00 12/13/2023 Invoice 12/21/2023 EXP REIMB EMPLOYEE EVENT SUPPLIES 10… 102.940.00 10468 MISSIONSQUARE 12/21/2023 80236731,160.32Regular 0.00 12/08/2023 Invoice 12/21/2023 DEFERRED COMP ACCR 303669 PPE 12/08… 31,160.320.00 10260 NATIONAL ECON CORPORATION 12/21/2023 802368325.00Regular 0.00 71484 Invoice 12/21/2023 PAINT PROGRAM - LEAD BASED PAINT INS… 325.000.00 10936 NEXGEN AIR CONDITIONING & HEATING 12/21/2023 80236970.19Regular 0.00 RMECH-08-23-61… Invoice 12/21/2023 REFUND CANCELLED PERMIT 70.190.00 10273 OCCUPATIONAL HEALTH CENTERS 12/21/2023 802370102.00Regular 0.00 81119036 Invoice 12/21/2023 STARS VOLUNTEER FINGERPRINTING NOV 102.000.00 10536 ODP BUSINESS SOLUTIONS LLC 12/21/2023 8023714,413.47Regular 0.00 28873920 Invoice 12/21/2023 OPERATING SUPPLIES NOV 4,413.470.00 10933 ORANGE COUNTY HEALTH CARE AGENCY 12/21/2023 802372762.00Regular 0.00 IN2678673 Invoice 12/21/2023 ANNUAL CATERING CERTIFICATION 2024 762.000.00 10280 ORANGE COUNTY SHERIFF S OFFICE 12/21/2023 802373217.94Regular 0.00 12/08/2023 Invoice 12/21/2023 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 217.940.00 10477 READWRITE EDUCATIONAL SOLUTIONS INC 12/21/2023 802374709.80Regular 0.00 11983 Invoice 12/21/2023 INSTRUCTOR FALL 2023 PAYMENT 236.600.00 11986 Invoice 12/21/2023 INSTRUCTOR FALL 2023 PAYMENT 236.600.00 11989 Invoice 12/21/2023 INSTRUCTOR FALL 2023 PAYMENT 236.600.00 10719 RINCON CONSULTANTS INC 12/21/2023 8023751,228.50Regular 0.00 52810 Invoice 12/21/2023 NOISE POLICY & STANDARDS UPDATE 1,228.500.00 10321 SCALE FX INC 12/21/2023 802376400.00Regular 0.00
26101 Invoice 12/21/2023 COMMERCIAL ENFORCEMENT SCALE CALI… 400.000.00 10327 SKYHAWKS SPORTS ACADEMY 12/21/2023 80237714,784.70Regular 0.00 11934 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 915.600.00 11935 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 749.700.00 11936 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 763.000.00 11937 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 673.400.00 11938 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 537.600.00 11940 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 544.600.00 11942 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 1,001.700.00 11943 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 1,008.700.00 11944 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 1,120.000.00 11945 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 1,074.500.00 11949 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 457.800.00 11950 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 457.800.00 11955 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 551.600.00 11959 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 228.900.00 11967 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 766.500.00 11969 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 457.800.00 11970 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 388.500.00 11971 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 773.500.00 11972 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 228.900.00 12000 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 392.000.00 12001 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 763.000.00 Item: 6
33 Check Report Date Range: 12/01/2023 - 12/31/2023
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 12002 Invoice 12/21/2023 FALL CLASS INSTRUCTOR PAYMENT 929.600.00 10334 SOUTH COUNTY PLUMBING INC 12/21/2023 802378225.00Regular 0.00 25718 Invoice 12/21/2023 WM LOCKER ROOM SHOWER REPAIR NOV… 225.000.00 10335 SOUTHERN CALIFORNIA EDISON 12/21/2023 802379108,561.94Regular 0.00 1549 12/04/2023 Invoice 12/21/2023 PORTOLA PARK UTILITIES NOV 220.680.00 3106 12/04/2023 Invoice 12/21/2023 STREET LIGHT UTILITIES NOV 100,325.980.00 5146 12/04/2023 Invoice 12/21/2023 STREET LIGHT UTILITIES NOV CIVIC CENTER 89.140.00 6551 11/25/2023 Invoice 12/21/2023 PARK UTILITIES NOV 2,532.840.00 8114 12/07/2023 Invoice 12/21/2023 CIVIC CENTER UTILITIES NOV 5,393.300.00 10338 SOUTHERN CALIFORNIA SHREDDING 12/21/2023 802380670.00Regular 0.00 242297 Invoice 12/21/2023 ID THEFT SHREDDING PROGRAM NOV 670.000.00 10505 STUDIO TWO BLACK DIAMOND PRINTING & GRAPHICS12/21/2023 802381631.61Regular 0.00 100782 Invoice 12/21/2023 CORRECTION NOTICE PADS FOR BUILDING… 631.610.00 10909 SUNRUN INSTALLATION SERVICES INC 12/21/2023 8023823,539.49Regular 0.00 RESB-01-23-58708 Invoice 12/21/2023 REFUND CANCELLED PERMIT 210.420.00 RESB-02-23-58866 Invoice 12/21/2023 REFUND CANCELLED PERMIT 166.840.00 RESB-02-23-59134 Invoice 12/21/2023 REFUND CANCELLED PERMIT 224.820.00 RESB-02-23-59186 Invoice 12/21/2023 REFUND CANCELLED PERMIT 256.140.00 RESB-02-23-59221 Invoice 12/21/2023 REFUND CANCELLED PERMIT 256.760.00 RESB-03-23-59440 Invoice 12/21/2023 REFUND CANCELLED PERMIT 166.840.00 RESB-03-23-59514 Invoice 12/21/2023 REFUND CANCELLED PERMIT 197.360.00 RESB-03-23-59516 Invoice 12/21/2023 REFUND CANCELLED PERMIT 166.940.00 RESB-04-23-59848 Invoice 12/21/2023 REFUND CANCELLED PERMIT 255.720.00 RESB-04-23-59999 Invoice 12/21/2023 REFUND CANCELLED PERMIT 259.010.00 RESB-05-23-60304 Invoice 12/21/2023 REFUND CANCELLED PERMIT 256.760.00 RESB-07-23-61064 Invoice 12/21/2023 REFUND CANCELLED PERMIT 256.650.00 RESB-09-22-56573 Invoice 12/21/2023 REFUND CANCELLED PERMIT 167.460.00 RESB-11-22-57539 Invoice 12/21/2023 REFUND CANCELLED PERMIT 166.630.00 RESB-11-22-57654 Invoice 12/21/2023 REFUND CANCELLED PERMIT 167.040.00 RESB-11-23-57861 Invoice 12/21/2023 REFUND CANCELLED PERMIT 196.430.00 RESB-12-22-58381 Invoice 12/21/2023 REFUND CANCELLED PERMIT 167.670.00 10347 SUPERIOR PROPERTY SERVICES INC 12/21/2023 8023838,433.33Regular 0.00 17965 Invoice 12/21/2023 GRAFFITI REMOVAL & CLEANING SERVICES… 8,433.330.00 10354 TEAM PAINTING 12/21/2023 8023844,580.00Regular 0.00 13712 Invoice 12/21/2023 PAINT PROGRAM DEC DUNN 4,580.000.00 10359 THE GAS COMPANY 12/21/2023 8023851,130.93Regular 0.00 9109 12/08/2023 Invoice 12/21/2023 CIVIC CENTER UTILITIES NOV 1,130.930.00 10362 THE PET ADOPTION CENTER OF 12/21/2023 8023861,583.34Regular 0.00 1010 Invoice 12/21/2023 PET ADOPTION SERVICES NOV 2023 1,583.340.00 10364 THE UPS STORE 0026 12/21/2023 80238745.00Regular 0.00 TCLF1120230026 Invoice 12/21/2023 PRE-EMPLOYMENT LIVESCAN NOV 45.000.00 10935 TRI STATE GENERAL CONTRACTORS INC 12/21/2023 80238810,000.00Regular 0.00 COMB-04-22-538…Invoice 12/21/2023 REFUND C&D DEPOSIT 10,000.000.00 10382 TYLER TECHNOLOGIES INC 12/21/2023 802389990.00Regular 0.00 025-445382 Invoice 12/21/2023 TYLER U ANNUAL MAINTENANCE 2024 990.000.00 10385 UNDERGROUND SERVICE ALERT OF 12/21/2023 802390164.00Regular 0.00 1120230379 Invoice 12/21/2023 UNDERGROUND SERVICES ALERT NOV 164.000.00 10390 US BANK CORPORATE PAYMENT 12/21/2023 80239147,311.16Regular 0.00 4348 11/27/2023 Invoice 12/21/2023 CAL-CARD PURCHASES NOV 46,824.100.00 6249 11/27/2023 Invoice 12/21/2023 CAL-CARD NOV PURCHASES 487.060.00 Item: 6
34 Check Report Date Range: 12/01/2023 - 12/31/2023
1/4/2024 1:10:45 PM Page 13 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10391 US BANK PARS 12/21/2023 8023922,529.52Regular 0.00 12/08/2023 Invoice 12/21/2023 PARS CONT PPE 12/08/2023 2,529.520.00 10392 US DEPT OF TREASURY 12/21/2023 8023931,084.65Regular 0.00 WINTER CASH O… Invoice 12/21/2023 AGENCY TRACKING WG2122418 PPE 12/0… 1,084.650.00 10392 US DEPT OF TREASURY 12/21/2023 802394929.00Regular 0.00 12/08/2023 Invoice 12/21/2023 AGENCY TRACKING WG2122418 PPE 12/0… 929.000.00 10392 US DEPT OF TREASURY 12/21/2023 802395938.66Regular 0.00 09/15/2023 Invoice 09/28/2023 AGENCY TRACKING WG2122418 PPE 09/1… 938.660.00 10400 VISION SERVICE PLAN 12/21/2023 8023962,039.62Regular 0.00 819386040 Invoice 12/21/2023 VISION INSURANCE PREMIUMS DEC 2023 2,039.620.00 10937 WALTER GERSON 12/21/2023 802397577.50Regular 0.00 2002697.021 Invoice 12/21/2023 REFUND PERMIT 5956 577.500.00 10506 WEST COAST ARBORISTS INC 12/21/2023 80239834,421.00Regular 0.00 207765 Invoice 12/21/2023 TREE MAINTENANCE 11/1 - 11/15 34,421.000.00 10408 WESTAMERICA COMMUNICATIONS 12/21/2023 802399626.03Regular 0.00 360358 Invoice 12/21/2023 SHOP DINE & STAY PROMO BANNERS 626.030.00 10481 YIFTEE INC 12/21/2023 802400564,000.00Regular 0.00 12/11/2023 Invoice 12/21/2023 COMMUNITY GIFT CARD PROGRAM BOGO 564,000.000.00 4,953,415.01Total Regular: 0.00
Item: 6
35 Check Report Date Range: 12/01/2023 - 12/31/2023
1/4/2024 1:10:45 PM Page 14 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10388 US BANK 12/01/2023 DFT0000114450,211.25Bank Draft 0.00 12/01/2023 Invoice 12/01/2023 EL TORO 2004 CERTIFICATES OF PARTICIP… 450,211.250.00 10080 CALPERS HEALTH BENEFITS BRANCH 12/06/2023 DFT000011796,742.99Bank Draft 0.00 100000017353886 Invoice 12/06/2023 HEALTH INSURANCE FOR DECEMBER 2023 96,742.990.00 10076 CALPERS EMPLOYER SVCS 12/06/2023 DFT000011855,438.92Bank Draft 0.00 11/10/2023 Invoice 12/06/2023 RETIREMENT CONTRIBUTIONS PPE 11/10/… 55,438.920.00 10076 CALPERS EMPLOYER SVCS 12/07/2023 DFT000011954,720.28Bank Draft 0.00 11/24/2023 Invoice 12/07/2023 RETIREMENT CONTRIBUTIONS PPE 11/24/… 54,720.280.00 10004 ADP 12/08/2023 DFT00001261,408.10Bank Draft 0.00
648135214 Invoice 12/08/2023 WORKFORCE NOW HCM PE 11/06/2023 1,408.100.00 10004 ADP 12/08/2023 DFT00001272,787.46Bank Draft 0.00
648135709 Invoice 12/08/2023 PROCESSING CHGS PE 10/27, 11/9, 11/10,… 2,787.460.00 10004 ADP 12/08/2023 DFT00001281,664.17Bank Draft 0.00
648136065 Invoice 12/08/2023 ADP TIME & ATTENDANCE 1,664.170.00 10076 CALPERS EMPLOYER SVCS 12/21/2023 DFT000013054,144.87Bank Draft 0.00 12/08/2023 Invoice 12/21/2023 RETIREMENT CONTRIBUTIONS PPE 12/08/… 54,144.870.00 10076 CALPERS EMPLOYER SVCS 12/21/2023 DFT0000130-54,144.87Bank Draft 0.00 662,973.17Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
179
8 2
9 0
0.00 0.00
0.00 0.00
0.00 198 0.00
Payment
4,954,499.27
3,143.59
-1,084.26
662,973.17
0.00 5,619,531.77
Payable
Count
376
8 0
8 0
392
Item: 6
36 Check Report Date Range: 12/01/2023 - 12/31/2023
1/4/2024 1:10:45 PM Page 15 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 12/01/2023 DFT0000115-60,820.10Bank Draft 0.00 10005 ADP TAX FINANCIAL SVC 12/01/2023 DFT000011560,820.10Bank Draft 0.00 11/24/2023 Invoice 11/30/2023 PAYROLL TAXES FOR PPE 11/24/2023 60,820.100.00 10004 ADP 12/01/2023 DFT0000116245,661.88Bank Draft 0.00 DD 11/24/2023 Invoice 12/01/2023 DIRECT DEPOSIT ACH FOR PPE 11/24/2023 245,661.880.00 10004 ADP 12/15/2023 DFT0000124282,853.64Bank Draft 0.00 DD 12/08/2023 Invoice 12/15/2023 DIRECT DEPOSIT ACH PPE 12/08/2023 282,853.640.00 10005 ADP TAX FINANCIAL SVC 12/14/2023 DFT000012587,344.31Bank Draft 0.00 12/08/2023 Invoice 12/14/2023 PAYROLL TAXES FOR PPE 12/08/2023 87,344.310.00 10004 ADP 12/29/2023 DFT0000133242,158.56Bank Draft 0.00 DD 12/22/2023 Invoice 12/29/2023 DIRECT DEPOSIT ACH PPE 12/22/2023 242,158.560.00 10005 ADP TAX FINANCIAL SVC 12/29/2023 DFT000013459,688.95Bank Draft 0.00 12/22/2023 Invoice 12/29/2023 PAYROLL TAXES FOR PPE 12/22/2023 59,688.950.00 917,707.34Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 7
0 0.00
0.00 0.00
0.00 0.00
7 0.00
Payment
0.00 0.00
0.00 917,707.34
0.00 917,707.34
Payable
Count
0 0
0 6
0 6
Item: 6
37 Check Report Date Range: 12/01/2023 - 12/31/2023
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
179
8 2
16 0
0.00 0.00
0.00 0.00
0.00 205 0.00
4,954,499.27
3,143.59
-1,084.26
1,580,680.51
0.00 6,537,239.11
376
8 0
14 0
398
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 6,537,239.1112/2023
6,537,239.11
Item: 6
38 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: Community Development
SUBJECT:
AWARD OF CONTRACT FOR PROFESSIONAL CONSULTING SERVICES – SUSTAINABILITY IMPLEMENTATION PROGRAM (“SIP”)
RECOMMENDED ACTION(S):
1. Award a contract in the amount of $85,540 to De Novo Planning Group for Professional Consulting Services – Sustainability Implementation Program (“SIP”).
2. Authorize the Mayor to sign and the City Clerk to attest to the agreement with De Novo Planning Group substantially in the form attached.
EXECUTIVE SUMMARY:
The City’s “2040 General Plan,” approved by the City Council in June 2020 (“General Plan”), included policies which seek to reduce greenhouse gases (“GHG”) and to implement programs related to sustainability. Staff is calling this effort the “Sustainability Implementation Program” (“SIP”). The SIP effort is also included in the City’s Strategic Business Plan as initiative SP#12 – General Plan Implementation, an effort to develop and implement the sustainability implementation actions listed and adopted in the General Plan. In 2023, staff initiated the process to hire a consulting firm to assist the City with the development and implementation of the SIP.
Following a Request for Proposals (“RFP”) process, staff recommends awarding a new agreement to De Novo Planning Group (“De Novo”) to perform sustainability implementation program services under an initial three-year term with two optional one-year extensions (“Agreement”) (Attachment 1). Staff performed a reference check for De Novo in accordance with the City’s Purchasing & Contracting Guidelines (“Purchasing Guidelines”), which provided favorable reviews of De Novo’s services in other local agencies.
The proposed agreement was prepared by the Finance department and has been approved as to form by the City Attorney. The 2023-2025 Operating Budget includes sufficient funds for the services.
Item: 7
39 2
8 9
7 BACKGROUND:
In June of 2020, the Lake Forest City Council approved the City’s “2040 General Plan” and the related Environmental Impact Report (“EIR”). The General Plan 2040 reflects the community’s long-term vision and priorities focusing on new residential and mixed-uses, business development and employment attraction, preservation of natural resources, and enhancing community character and quality of life.
An EIR was prepared for the 2040 General Plan and released for public comment on November 8, 2019. During the review period, comments were received on the adequacy of the environmental analysis contained in the Draft EIR. In light of the comments received, the City elected to conduct additional technical analysis of potential GHG impacts, provide further clarity and supporting information regarding the methodology used in the analysis, and provide the public and interested agencies with an opportunity to comment on the revised and expanded GHG analysis documentation. The recirculated Draft EIR included a community GHG emissions inventory, GHG reduction targets, and numerous policies and actions aimed at reducing GHG emissions and promoting sustainability in Lake Forest. The policies and actions are embodied in the adopted General Plan and are included in Attachment 2.
The recirculated EIR was released for public comment in February of 2020. The City Council certified the recirculated Draft EIR and adopted the City’s General Plan in June of 2020.
In the City’s Strategic Business Plan, adopted June 2023, the City included initiative SP#12 – General Plan Implementation to implement the sustainability implementation actions listed in the EIR and adopted in the General Plan. The City has since referred to this effort as the “Sustainability Implementation Program” (“SIP”). In September 2023, the City sought a consultant to assist in the development and implementation of the SIP, via a Request for Proposal (“RFP”). The Sustainability Implementation Program includes the following elements:
•Public outreach via a new sustainability website, educational flyers, and newsletter articles;
•Identification of potential City sustainability programs; •Bicycle/scooter rental feasibility analysis;
•Feasibility analysis of new sustainable standards; and •GHG inventory update
Item: 7
40 2
8 9
7 DISCUSSION:
Staff initiated a competitive procurement process to solicit proposals for Professional Consulting Services – Sustainability Implementation Program for a three-year term with two optional one-year extensions in September 2023. The solicitation was posted on OpenGov, the City’s electronic procurement management system for three weeks. Staff extended the deadline by two additional weeks and resent invitations in an effort to obtain more proposals. The RFP received 284 public views and 22 firms downloaded the files associated with the procurement. 14 firms elected to “follow” the project through the OpenGov system. Only one firm, De Novo, elected to submit a proposal, which is not unusual considering the niche nature of the services requested.
Selection Process
Pursuant to the Purchasing Guidelines, the following City Manager-approved Selection Committee evaluated the submitted proposal and conducted an interview:
• Director of Community Development, Community Development • Senior Planner, Community Development
• Senior Communications and Marketing Analyst, Management Services Department
Proposer Evaluations
The Selection Committee evaluated the proposal based on the firm’s expertise and experience, response to the scope of work, and allocation of resources. In accordance with the City’s Purchasing Guidelines, firms must score a minimum of 60 points on the qualitative evaluation portion to advance to the interview phase of the process. Based on their technical proposal scoring, De Novo advanced to the interview round. The results of the qualitative evaluation and qualifications interview are identified in the following tables.
Table 1: Technical Proposal Review Phase Scoring
Vendor Evaluator 1 Evaluator 2 Evaluator 3
Total Average
Score
(Max Score 100)
De Novo Planning
Group 94 83.5 90 89.17
Item: 7
41 2
8 9
7 Table 2: Interview Phase Scoring
Vendor Evaluator 1 Evaluator 2 Evaluator 3
Total Average
Score
(Max Score 200)
De Novo Planning
Group 183.2 182.4 188 184.53
Cost Proposals
At the conclusion of the selection process, staff reviewed the cost proposal from De Novo. Table 3 shows the total cost and its breakdown per task for the recommended firm to complete the SIP project ($85,540). The proposed compensation amount includes the fee for an added potential task (Task 7a) if the updated GHG inventory does not meet the City’s GHG reduction targets.
The need for this potential task will be established at the conclusion of Task 7.
Table 3: Compensation Costs of Proposed Agreement
Task / Activity De Novo
Planning Group
Task 1: Project Initiation $1,600
Task 2: Schedule/Coordination $4,420
Task 3: Public Outreach Content $12,540
Task 4: City Sustainability Program Options $14,290
Task 5: Bicycle Rental Evaluation $10,350
Task 6: Exceed CalGreen Tier 1 Evaluation $16,070
Task 7: GHG Inventory $15,230
(Potential) Task 7a: GHG Inventory
(Reduction Strategies)
$11,040
Total $85,540
Reference Check
De Novo is a land use and environmental planning firm specializing in community planning, environmental studies, design, and development services. The firm’s founding principals have successfully completed a wide range of projects consisting of comprehensive general plan updates, specific plans, zoning codes, environmental impact reports, negative declarations, initial studies, National Environmental Policy Act (“NEPA”) analyses, climate action plans, biological assessments, wetland delineations, housing elements, and development projects throughout California. In addition, key members of the team have served as staff Item: 7
42 2
8 9
7 at municipal agencies in southern California and are keenly aware of the opportunities and challenges associated with implementing long-range planning documents.
De Novo Senior Planner Ashley Brodkin will serve as the Project Manager and will be the lead document preparer. With over 10 years of experience, Ashley has prepared and managed a variety of California Environmental Quality Act (“CEQA”) and NEPA documents for capital improvements, new developments, redevelopment and urban infill, warehouse/logistics, and public policy document projects. She has also prepared and managed a variety of planning projects including General Plans, Housing Elements, Specific Plans, Development Ordinance Updates, and entitlements.
De Novo is currently providing on-call environmental consultant services to the City. Additionally, De Novo prepared the City's 2040 General Plan Update and Environmental Impact Report and subsequent updates to the General Plan Housing and Safety Elements. This experience provides De Novo with a deep and unique understanding of local issues, streamlining their ability to complete the SIP project consistent with the expectations and technical analysis included in the General Plan Update. De Novo has provided the City with assurance that future GHG inventories and analyses of progress towards meeting GHG reduction targets are completed in a manner consistent with the approach taken in the General Plan.
Following the evaluation process, staff conducted a reference check with other local agencies that have contracted De Novo for professional consulting services. In all responses, the reference check yielded positive feedback from De Novo’s clients regarding their quality of work, professionalism, and customer service. Staff has attached the reference verification (Attachment 3) which supports staff’s recommendation to award the proposed Agreement to De Novo.
Recommendation
Staff recommend awarding the proposed Professional Services Agreement to De Novo with a total compensation of $85,540 for a three-year term and with two optional one-year extensions (Attachment 1). Table 4 contains the breakdown of the total compensation under the proposed Agreement.
Table 4: Proposed Agreement Compensation
COMPENSATION ITEM TOTAL
Tasks 1-7 $74,500
(Potential) Task 7a $11,040
Total Compensation $85,540
Item: 7
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7 Per the Purchasing Guidelines, the City Council may approve contracts that exceed $50,000 following a formal RFP procurement process. Additionally, since only one proposal was received, the City Council may approve the recommended action to award an agreement when only one proposal was received following a formal, fair, and competitive procurement. Staff recommends the City Council approve and execute the proposed Agreement with De Novo. The Agreement was prepared by the Finance Department and approved by the City Attorney as to form.
FISCAL IMPACT:
The proposed Agreement includes a total compensation amount of $85,540. The term of the Agreement is for three years with two optional one-year extensions.
Sufficient funds are included in the 2023-2025 Operating Budget to cover the costs of the recommended action.
ATTACHMENTS:
1. Professional Services Agreement with De Novo Planning Group for Professional Consulting Services – Sustainability Implementation Program (”SIP”)
2. General Plan Implementation Actions Related to Sustainability – Table
3. Reference Check
Initiated By: Arianna Ford, Management Assistant
Reviewed By: Amy Stonich, AICP, Assistant Director of Community Development Submitted By: Gayle Ackerman, AICP, Director of Community Development Approved By: Debra D. Rose, City Manager
Item: 7
44 ATTACHMENT 1
Item: 7
45 SUSTAINABILITY IMPLEMENTATION PROGRAM (SIP)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
46 City of Lake Forest
Professional Consultant Services Agreement
Sustainability Implementation Program (SIP)
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................
VI. EXHIBIT "B" - SCHEDULE OF SERVICES ................................ ..................
VII. EXHIBIT "C" - COMPENSATION ................................ ..............................
VIII. EXHIBIT "D" - INSURANCE REQUIREMENTS ................................ ...........
DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
47 Title: Sustainability Implementation Program (SIP)
3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and De Novo Planning Group, a California Corporation, with its principal place of business at , 180 E Main Street, Suite 108, Tustin, CA 92780 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
48 Title: Sustainability Implementation Program (SIP)
4 2. RECITALS.
2.1. Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional environmental consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional environmental consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2. Project.
City desires to engage Consultant to render such professional environmental consulting services for Sustainability Implementation Program "SIP" ("Project") as set forth in this Agreement.
DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
49 Title: Sustainability Implementation Program (SIP)
5 3. TERMS.
3.1. Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Environmental Consulting Services consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from January 16, 2024 to January 15, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than two (2) additional one-year terms.
Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Responsibilities of Consultant.
3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
50 Title: Sustainability Implementation Program (SIP)
6 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Amanda Tropiano, Principal.
3.2.5 City's Representative. The City hereby designates Gayle Ackerman, Director of Community Development, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Amanda Tropiano, Principal, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
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7 sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.11 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.
3.2.12 Water Quality Management and Compliance.
3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.
3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
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8 municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.
3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Implementation Plan (“LIP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.
A copy of the DAMP is available on the internet at:
http://www.ocwatersheds.com/documents/damp/mapplan
A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/296/Local-Implementation-Plan-LIP
3.2.12.4 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.
3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity. (C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy. regulation, or policy.
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9 3.3. Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed EIGHTY-FIVE THOUSAND FIVE HUNDERED FORTY DOLLARS ($85,540.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”
3.4. Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
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10 agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.
3.5. Accounting Records.
3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.6. General Provisions.
3.6.1 Termination of Agreement.
3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6.1.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: De Novo Planning Group
180 E Main Street, Suite 108
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11 Tustin, CA 92780
ATTN: Amanda Tropiano, Principal
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.6.2 Ownership of Materials and Confidentiality.
3.6.2.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
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12 working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non- appealable order by a court of competent jurisdiction requires that City release such information.
3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.6.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reason¬able attorney's fees and all other costs of such action.
3.6.5 Indemnification.
To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.
If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.
3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
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13 3.6.9 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.6.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.6.15 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant¬, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
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14 because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7. Subcontracting.
3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
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15 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST De Novo Planning Group
By: [AUTHORIZED CITY SIGNATURE]
Mark Tettemer
Mayor
By: [VENDOR SIGNATURE 1]
Ben Ritchie
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Steve McMurtry
Chief Financial Officer (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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16 5. EXHIBIT "A" SCOPE OF SERVICES
5.1. EXHIBIT "A" SCOPE OF MAINTENANCE SERVICES
Consultant shall provide the following Environmental Consulting Services professional consulting services relative to the City's Sustainability Implementation Program (SIP) project.
Task 1 Project Initiation
The work program will begin with a virtual kickoff meeting to discuss the following:
City and Consultant contacts;
Project goals, objectives, and strategy;
Communication protocols, responsibilities;
Project schedule with milestones; and
Data requests from the City.
Deliverables:
Meeting agenda
Post-meeting summary notes, including action items
Task 2 Project Schedule/Coordination
Following the kickoff meeting held in Task 1, the team will prepare a detailed project schedule (with specific dates for product delivery/review) for review by Staff. Upon confirmation of the schedule, the final outli ne will be provided to all consultant team members and Staff involved with the project. To maintain the project schedule, the Project Manager will facilitate biweekly virtual coordination meetings with the City’s Project Manager. At these meetings, the tea m will discuss the consultant’s progress on the tasks, changes to the schedule, and answer any questions from the consultant and/or City.
Deliverables:
Initial Project schedule; monthly updated Project schedules; Status update virtual meetings every two weeks;
Consultant shall regularly communicate with City staff to ensure project is on time, on budget, and that any issues are quickly resolved. Progress updates should be conducted throughout the duration of the project via e-mail, virtual meetings, telephone, or in- person when warranted.
Task 3 Creation of Public Outreach Content for Sustainability Website and Educational Flyers
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17 In this Task, De Novo will essentially serve as an extension of Staff and prepare public outreach content that will be folde d into existing and new distribution channels, including the City’s website, newsletters, social media channels (including the Mayor’s Minute), and flyers. As part of this work effort, De Novo will prepare written (text) content as well as graphic support to implement all General Plan Implementation Actions outlined in this task in the RFP, including:
Work with applicable Orange County agencies and the South Coast Air Quality Management District to implement programs aimed at improving regional air quality. (RR-4c- paraphrased for clarity)
Encourage community car-sharing and carpooling. (RR-4i) Promote best practices, such as encouraging the use of cement substitutes and recycled building materials for new construction. (RR-4l- paraphrased for clarity) Promote the reduction of urban heat islands through vegetation management and cool surfaces. Encourage multi-family residential and nonresidential development to increase the use of higher-albedo materials for surfaces including roofs, parking areas, driveways, roads, and sidewalks. Encourage developments with parking lot areas to shade these areas with vegetation or solar panels when appropriate. Support various programs to plant and maintain trees, which can also contribute to a reduction of urban heat islands. (RR-4m- paraphrased for clarity)
Provide information and resources to the public and businesses regarding steps the City is taking to address climate change. (PS-7a)
Promote the use of sustainable and carbon-neutral energy sources in new development as directed by the California Green Building Standards Code. (PS-7e) Develop a public education program to increase public participation in energy conservation, including information on programs that provide free or low-cost energy efficiency audits and retrofits to existing buildings. (PF-6b) Cooperate with other agencies, jurisdictions, and organizations to expand energy conservation programs. (PF-6c)
Support SCE and other private partners to promote widespread marketing through the City’s newsletter, flyers, and website to encourage conservation and greater energy efficiency in homes and businesses. (PF-6d)
Promote the CEC Building Energy Benchmarking Program (AB 802) on the City’s website to help benchmark and monitor energy use for participating businesses seeking to increase energy efficiency and realize cost savings. (PF-6e) Educate City residents via the City’s newsletter, flyers, website, and at community events about appliance and equipment incentives and rebates offered by utility providers, the CEC, and the South Coast Air Quality Management District. (PF-6f) DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
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18 Support SCE by promoting the energy and cost saving benefits of solar hot water heating systems for businesses and residents in the City through the City website, newsletter, and handouts. (PF-6g)
Support SCE by promoting residential retrofit programs through the City’s newsletter, flyers, and website to help homeowners convert to all electrical appliances and HVAC systems, consistent with the goals established in SCE’s Pathway 2045 efforts. (PF-6h) Promote, via the City’s website and materials for residents and businesses, participation in SCE’s Green Rate program, which allows residential and business electricity customers to pay low monthly fees to meet electricity needs from either 50 percent or 100 percent renewable sources. (PF-6i)
Provide a related flyer at the public counter and strongly encourage new development projects to install electrified space (HVAC) and water heating systems in lieu of natural gas systems, above and beyond the requirements of Title 24 (2019 version), consistent with the strategies identified in SCE’s Pathway 2045, before and during the building plan check process. (PF-6j)
Improve energy-efficiency in new and existing development and promote available programs and benefits to all City residents, especially lower-income residents. (HE-18)
This task also includes preparation of a public outreach strategy to demonstrate the City engaged and informed the public about this project and associated implementation. This could include surveys, snap polls, responses on social media channels, website analytics and tracking, or other similar metrics used to confirm success.
Deliverables:
Microsoft Word documents with the proposed text, links, photos, graphics, and flyers for the Sustainability webpage content.
Microsoft Word document for any created educational flyers, per the implementation actions.
A Microsoft Word document with a table of the implementation actions with specific information about how each implementation action was completed with the website content or creation of an educational flyer.
Task 4 Sustainability Program Options
The General Plan identified a range of potential programs that should be analyzed to determine their relevancy and usefulness to the City of Lake Forest. In this task, De Novo and Kittelson will research a range of programs to address local sustainability issues and opportunities and provide clear recommendations, based on evidence collected from other cities, on the program’s DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
63 Title: Sustainability Implementation Program (SIP)
19 potential application in Lake Forest. In addition, the team will identify an estimated order of magnitude budget for the programs and include any available financing grants or other funding sources.
Kittelson will assist the project team in identifying potential transportation demand management (TDM) measures and actions to implement Action RR-4g (multi-modal transportation benefits to City employees) and Action RR -4i (encourage community car -sharing). TDM measures may include carsharing and ride-matching services, parking cash out benefits, free or reduced transit passes, dependent on the feasibility and effectiveness of each measure to meet the program’s goals.
As part of this work effort, De Novo will prepare a comprehensive single report in Word summarizing our findings on the following programs as identified in the RFP:
Provide the necessary facilities and infrastructure to facilitate the use of City-owned low or zero emission vehicles such as electric vehicle charging facilities and conveniently located alternative fueling stations at key City facilities as operations necessitate and/or as funding becomes available. (RR-4f)
Evaluate and consider multi-modal transportation benefits to all City employees, such as free or low-cost monthly transit passes. Encourage employer participation in similar programs. Encourage new transit/shuttle services and use. (RR-4g) Encourage community car-sharing and carpooling (RR-4i) Consider purchasing only electric or alternative-energy vehicles for the City vehicle fleet, as appropriate, based on the intended use of the vehicle. (PS-7c) Explore using renewable energy and clean generation technologies such as solar, wind, biogas, or fuel cells to power City facilities where appropriate. (PS-7f)
Deliverables:
A comprehensive report in Microsoft Word.
A word document with a table of the implementation actions with specific information about how each implementation action was completed or started.
Task 5 Bicycle Rental Evaluation
Kittelson will provide a feasibility assessment of private bicycle rental companies to operate in the City. For this task we will:
Identify potential rental and bikeshare services, operational models, equipment and technologies, and service areas that may be suitable for Lake Forest.
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64 Title: Sustainability Implementation Program (SIP)
20 Identify key indicators and factors that would support private bicycle rental and bikeshare services.
Discuss potential operating models for private bicycle rental and bikeshare services. Summarize private bicycle rental/bikeshare services provided by up to 4 peer cities. Facilitate up to 4 interviews with micromobility companies to discuss the feasibility of private bicycle rental and bikeshare services in Lake Forest.
Deliverables:
A comprehensive report in Microsoft Word.
A Microsoft Word document with the implementation action and specific information about how the implementation action was completed.
Task 6 Exceed CalGreen Tier 1 Evaluation
JZMK will lead this assignment and conduct a review of CalGreeen Tier 1 and 2 Standards in:
A. Chapter A4 mandatory and voluntary Residential measures B. Chapter A5 mandatory and voluntary Non-Residential measures
Based on this review, the team will develop an understanding with regards to what kind of building will be impacted by the ordinance (all new construction, City owned, and/ or additions or alterations, for example).
The team will then review the CALGreen Tier 1 (CGT1) and Tier 2 (CGT2) Chapter A4 and A5 checklist with the design team and City Staff in context to the potentially affected buildings.
Through this effort, we will identify measures that may not impact project budgets on a first cost basis.
Once code aligned measures are identified, the team will evaluate other measures required to meet or exceed CGT1 until at least five (5) measures are identified. We will list the above code measures and discuss challenges and opportunities for each with the project team. The effort will include a description of how selected code measures can be implemented by the City. We will submit a final checklist and summary of findings for review and inclusion into City programs, as applicable.
Deliverables:
A comprehensive report in Microsoft Word.
A Microsoft Word document with the implementation action and specific information about how the implementation action was completed.
DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
65 Title: Sustainability Implementation Program (SIP)
21 Task 7 Greenhouse Gas (GHG) Inventory
Consistent with Lake Forest General Plan Implementation Action RR -4e, and with CEQA Guidelines Section 15183.5, De Novo Planning Group will update the community Greenhouse Gas (GHG) inventories. The previously establishe d baseline year for the community GHG inventory was for year 2015; this update will establish a revised baseline year for the community GHG inventory of year 2020, consistent with the requirement in Lake Forest General Plan Implementation Action RR-4e to update the City’s community GHG Inventory every five years. In addition, future year forecasted community GHG inventories will be provided for years 2030, 2040, and 2050, consistent with the approach taken in the City's General Plan. The updated community G HG inventories will use a similar methodology and format of the existing GHG Inventories in the City's General Plan. Overall, this GHG inventories update will provide monitoring of the community's GHG emissions over time for consistency with the previously established GHG reduction targets, and will update the community GHG inventories for the next five- year cycle, consistent with the City's prior commitment. This GHG inventory update will also allow for a determination for whether the community's GHG emissions are on track to meet the City's adopted GHG reduction targets.
Deliverables:
A comprehensive report in Microsoft Word.
A Microsoft Word document with the implementation action and specific information about how the implementation action was completed.
(Potential) Task 7a Greenhouse Gas (GHG) Inventory
As outlined in the RFP, if the updated GHG inventory (Task 7) did not meet the City’s GHG reduction targets, the team is prepared to provide recommendations for new or revised GHG reduction measures that will effectively meet the established GHG reduction targets. As discussed in the General Plan and its Program Environmental Impact Report, the primary contributing factor to local GHG emissions is transportation -related; it is reasonable to a ssume that new or revised strategies will be heavily focused on land use planning, transportation planning, and efforts to reduce vehicle miles traveled but the exact scope and scale of this effort would need to be established at the conclusion of Task 7.
Deliverables:
A comprehensive report in Microsoft Word.
A Microsoft Word document with the implementation action and specific information about how the implementation action was completed.
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66 Title: Sustainability Implementation Program (SIP)
22 6. EXHIBIT "B" - SCHEDULE OF SERVICES
6.1. EXHIBIT "B" - SCHEDULE OF SERVICES
Consultant shall provide the services in Exhibit “A” Scope of Services as directed by the City.
Depending on the City’s needs, the Consultant may work part -time or full-time for the duration of the assignment. City office hours are 8:00 a.m. to 6:00 p.m. Monday through Thursday and 8:00 a.m. to 5:00 p.m. on Friday.
De Novo Planning Group has sufficient capacity and the necessary experience to complete the entire scope of work outlined in the RFP. De Novo Planning Group is committed to delivering legally-defensible products on -time and on -budget and will allocate their resources to exceed City expectations. To assist with understanding the level of work associated with each task, an allocation of resources by consultant staff hours is provided below, inclusive of subconsultants.
Schedule
Below is an outline of De Novo Planning’s proposed schedule by task (timeline from notice-to- proceed, assignments to run concurrently):
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67 Title: Sustainability Implementation Program (SIP)
23 7. EXHIBIT "C" - COMPENSATION
7.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for the work described above under Exhibit “A” Scope of Services the not-to-exceed amount of eighty-five thousand five hundred forty dollars ($85,540) based on the following schedule. No extra services will be billed by Consultant without prior author ization by the City.
To assist with understanding the level of work associated with each task, an allocation of resources by consultant staff hours is provided in a table, inclusive of subconsultants.
DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
68 Title: Sustainability Implementation Program (SIP)
24 In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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69 Title: Sustainability Implementation Program (SIP)
25 8. EXHIBIT "D" - INSURANCE REQUIREMENTS
8.1. EXHIBIT "D" - INSURANCE REQUIREMENTS
1.1.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
1.1.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence.
(C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
1.1.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
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70 Title: Sustainability Implementation Program (SIP)
26 (A) Commercial General Liability
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.
Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions):
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(D) Workers’ Compensation:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
1.1.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self- insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
1.1.5 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
71 Title: Sustainability Implementation Program (SIP)
27 loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
1.1.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
1.1.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
1.1.8 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.
1.1.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
1.1.10 Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
1.1.11 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
1.1.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its DocuSign Envelope ID: F3AACA81-0DDB-4CB7-A8AC-EE57CAB0CF85 Item: 7
72 Title: Sustainability Implementation Program (SIP)
28 officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.
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73 ATTACHMENT 2
Item: 7
74 General Plan 2040 GHG Reduction Implementation Actions included in the Sustainability Implementation Program (by General Plan Element) Recreation and Resources (RR) Element
RR-4c: Work with Orange County and the South Coast Air Quality Management District to implement programs aimed at improving regional air quality.
RR-4e: Monitor GHG emissions generated by the community over time for consistency with the established GHG reduction targets, and update the City’s community GHG Inventory every five years. In the event that the City determines that ongoing efforts to reduce GHG emissions are not on track to meet the City’s adopted GHG reduction targets, the City shall establish and adopt new and/or revised GHG reductions measures that will effectively meet the established GHG reduction targets.
RR-4f: Provide the necessary facilities and infrastructure to facilitate the use of City-owned low or zero emission vehicles such as electric vehicle charging facilities and conveniently located alternative fueling stations at key City facilities as operations necessitate and/or as funding becomes available.
RR-4g: Evaluate and consider multi-modal transportation benefits to all City employees, such as free or low-cost monthly transit passes. Encourage employer participation in similar programs. Encourage new transit/shuttle services and use.
RR-4h: Evaluate and consider the feasibility of allowing private bicycle rental companies to operate in Lake Forest.
RR-4i: Encourage community car-sharing and carpooling.
RR-4l: Periodically review and update the City’s Green Building Program to reflect best practices, such as encouraging the use of cement substitutes and recycled building materials for new construction.
RR-4m: Update the City’s Green Building Program to promote the reduction of urban heat islands through vegetation management and cool surfaces. Encourage multi-family residential and nonresidential development to increase the use of higher-albedo materials for surfaces including roofs, parking areas, driveways, roads, and sidewalks. Encourage developments with parking lot areas to shade these areas with vegetation or solar panels when appropriate.
Support various programs to plant and maintain trees, which can also contribute to a reduction of urban heat islands.
Public Safety (PS) Element
PS-7a: Provide information and resources to the public and businesses regarding steps the City is taking to address the issue of climate change.
PS-7c: Consider purchasing only electric or alternative-energy vehicles for the City vehicle fleet, as appropriate, based on the intended use of the vehicle.
PS-7d: Evaluate the feasibility for government-constructed and/or -operated new development to exceed the CalGreen Tier 1, or successor program, standards.
PS-7e: Promote the use of sustainable and carbon-neutral energy sources in new development as directed by the California Green Building Standards Code.
PS-7f: Explore using renewable energy and clean generation technologies such as solar, wind, biogas, or fuel cells to power City facilities where appropriate.
Item: 7
75 Public Facility (PF) Element
PF-6b: Develop a public education program to increase public participation in energy conservation, including information on programs that provide free or low-cost energy efficiency audits and retrofits to existing buildings.
PF-6c: Cooperate with other agencies, jurisdictions, and organizations to expand energy conservation programs.
PF-6d: Support SCE and other private partners to promote widespread marketing through the City’s newsletter, flyers, and website to encourage conservation and greater energy efficiency in homes and businesses.
PF-6e: Promote the CEC Building Energy Benchmarking Program (AB 802) on the City’s website to help benchmark and monitor energy use for participating businesses seeking to increase energy efficiency and realize cost savings.
PF-6f: Educate City residents via the City’s newsletter, flyers, website, and at community events about appliance and equipment incentives and rebates offered by utility providers, the CEC, and the South Coast Air Quality Management District.
PF-6g: Support SCE by promoting the energy and cost saving benefits of solar hot water heating systems for businesses and residents in the City through the City website, newsletter, and handouts.
PF-6h: Support SCE by promoting residential retrofit programs through the City’s newsletter, flyers, and website to help homeowners convert to all electrical appliances and HVAC systems, consistent with the goals established in SCE’s Pathway 2045 efforts.
PF-6i: Promote, via the City’s website and materials for residents and businesses, participation in SCE’s Green Rate program, which allows residential and business electricity customers to pay low monthly fees to meet electricity needs from either 50 percent or 100 percent renewable sources.
PF-6j: Provide a related flyer at the public counter and strongly encourage new development projects to install electrified space (HVAC) and water heating systems in lieu of natural gas systems, above and beyond the requirements of Title 24 (2019 version), consistent with the strategies identified in SCE’s Pathway 2045, before and during the building plan check process.
Housing Element
Housing Element Program 18 Energy Conservation and Energy Efficiency Opportunities:
Improve energy-efficiency in new and existing development and promote available programs and benefits to all City residents, especially lower-income residents.
Item: 7
76 ATTACHMENT 3
Item: 7
77 De Novo Reference Check
Sustainability Implementation Program (SIP)
1 Assistant City Manager / Development Services Director Acting Housing Manager Administrative Services Manager City of Rancho Santa Margarita City of Irvine City of San Marcos # Questions Response Response Response
1 What were the
services
performed?
De Novo prepared our Housing Element and Safety
Element Update from 2020-2022. Starla Barker
started preparation of our Local Hazard Mitigation
Plan when she was with another firm, and completed
it with De Novo. De Novo is on our pre-qualified list
of environmental consultants, and is currently
teaming as a sub-consultant to Kittelson on our
Circulation Element Update.
De Novo created our Neighborhood
Action Plan for our brand new (at
the time) One Irvine program,
including neighborhood selection
and program design.
Housing Element Update; General Plan
Update
2 Please rate the
quality of work
on a 1-5 scale
(1=Poor, 2=Ok,
3=Good,
4=Very Good,
5=Excellent)
5! 5 4
3 Were there any
delays or
deviations from
the vendor's
workplan?
De Novo did not cause any delays; the Housing Element
process was elongated by HCD. De Novo rolled with the
changes and was proactive toward getting our Housing
Element adopted and certified.
Only per the City’s request.
Because it was a new program,
we worked with De Novo along
the way to craft the Action Plan.
Yes, but at no fault of De Novo.
Scope and timing of project
adjusted due to onset of COVID.
4 Did the vendor
meet all
deadlines?
Yes Yes Yes
Item: 7
78 De Novo Reference Check
Sustainability Implementation Program (SIP)
2 Assistant City Manager / Development Services Director Acting Housing Manager Administrative Services Manager City of Rancho Santa Margarita City of Irvine City of San Marcos 5 Was regular communication
satisfactory?
Yes. But we did have to ask them to invoice us
regularly. Yes! Yes
6 How would you rate the
vendor's approach and
performance when
communicating with City
Council, Commissions,
Committees, and the general
public? Please rate external
communication on a 1-5
scale (1=Poor, 2=Ok, 3=Good,
4=Very Good, 5=Excellent)
5. Both Starla and Amanda are highly regarded by
staff, the City Manager, City Attorney, Planning
Commission, and City Council. Amanda’s
presentations are excellent and well-received. Her
interactions with the General Public were also good
during focus groups (via Zoom) and her latest
assignment on the Circulation Element is specifically
to provide public outreach.
Yes! 4
7 Would you consider using this
firm for future
projects/services?
Yes Absolutely. Yes
8 Please include any additional
comments or information
regarding your experience
with the vendor in the
comments.
Amanda Tropiano is very knowledgeable and
professional. She does not become flustered even
when projects become frustrating (as happened with
review of our Housing Element by HCD). Starla is a
trusted resource for CEQA questions and/or
documents. We have not worked very much with
other staff at Denovo, but when we did, they were
all as outstanding as Amanda and Starla. Our Safety
Element update was well received by the Board of
Forestry and Fire Protection. During the hearing on
the item, the Board indicated they wanted to use
Starla’s approach as a model for other cities. The
Local Hazard Mitigation Plan prepared for us by
Starla received an Orange Section APA award of
excellence.
Amanda was
wonderful to work
with, good luck with
your SIP.
n/a
Item: 7
79 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Manager
SUBJECT:
CONSIDERATION OF SIXTH FUNDING PHASE FOR THE CITY’S SHOP & DINE COMMUNITY GIFT CARD PROGRAM WITH YIFTEE, INC.
RECOMMENDED ACTION(S):
1. That the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee, Inc. and solely include the $50 and $100 gift card options in the Shop & Dine Community Gift Card Program.
2. Adopt a Resolution Entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2025 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2023-24.
EXECUTIVE SUMMARY:
On October 4, 2022, the City formally authorized the Shop & Dine Community Gift Card Program (“CGCP”). The CGCP provides residents and visitors with an opportunity to buy community gift cards in increments of $50 or $100 and receive a matching gift card of the same value for free. The gift cards can only be used at Lake Forest businesses that apply for and receive approval to participate in the program.
The CGCP is the first major program funded in response to City Council’s approval of the Strategic Economic Investment Project (“SEIP”). The SEIP established a budget for economic development programs to help local businesses recover from the COVID-19 pandemic. The CGCP was originally approved with a $575,000 budget, which included $500,000 in funds to cover the costs of providing the free bonus gift cards. The City is party to the Community Card Customer Agreement with Yiftee, Inc. (“Yiftee”) for the provision of electronic cards (Attachment 1).
The City Council has approved five funding phases of the CGCP so far. Phases two through five have included a $565,000 budget. Staff recommends the City Council approve the proposed sixth SEIP budget allocation to the CGCP in the Item: 8
80 amount of $565,000. To effectuate the sixth funding phase, staff recommends the City Council authorize the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee (Attachment 2). A draft resolution authorizing the budget appropriation of $565,000 to cover the costs of the sixth funding phase of the CGCP is also provided for City Council review (Attachment 3).
BACKGROUND:
On October 4, 2022, the City formally authorized the City’s CGCP. The CGCP provides residents and visitors with an opportunity to buy community gift cards in increments of $50 or $100 and receive a matching gift card of the same value for free. The gift cards can only be used at Lake Forest businesses that apply for and receive approval to participate in the program. The SEIP established a budget for economic development programs to help local businesses recover from the COVID-19 pandemic. The CGCP was approved with a $575,000 budget, which includes $500,000 in funds to cover the costs of providing the free bonus gift cards and $65,000 to cover the costs of the fees associated with card issuance. Table 1 below summarizes the funding phases that have been approved by the City Council since October 2022.
Table 1: CGCP Funding Phase Summary
Phase Approval
Date
Funding
Amount
Summary
Phase 1 10/4/2022 $575,000 Initial program launch. Launch included three funding rounds,
with marketing prioritized
towards Lake Forest residents.
Funding amount included a
$10,000 contract with the Lake
Forest Chamber of Commerce
to assist with business
recruitment.
Phase 2 2/21/2023 $565,000 Second phase of CGCP.
Program was advertised
broadly to the public. Staff and
HdL instituted a new vendor
agreement system and
established new program
guidelines to enhance the
integrity of the program. $25
gift card increment was
removed to mitigate fee costs.
Item: 8
81 Phase 3 8/15/2023 $565,000 Third phase of funding.
Marketed broadly to the public.
Phase 4 10/17/2023 $565,000 Fourth phase of funding.
Marketed broadly to the public.
Phase 5 11/21/2023 $565,000 Fifth phase of funding.
Marketed broadly to the public.
Pursuant to the CGCP, residents and visitors can buy gift cards in increments of $50 or $100. The gift cards are delivered electronically and can be used at any of the 99 participating Lake Forest businesses. The City covers the cost of the bonus card, plus the fees associated with card issuance. Table 2 below provides a breakdown of fees related to gift card issuance.
Table 2: CGCP Fees Paid to Yiftee
Fee Type Per Card Fee Amount
Fee for Issuance of Original Gift Card $1, plus 5% of card value Fee for Issuance of BOGO Gift Card $1
On November 13, 2023, the Audit Committee held its quarterly meeting. The Committee expressed its support for continued funding for the CGCP.
DISCUSSION:
In response to the Audit Committee’s support to continue funding for the CGCP, staff have prepared the necessary contract documents for City Council consideration. To establish a sixth funding phase, the City Council would need to direct the City Manager to enter into the attached BOGO Campaign Quickstart Agreement with Yiftee (Attachment 2). In addition, the City Council would need to allocate SEIP funds to support the costs of the new funding phase. A budget resolution authorizing $565,000 towards the sixth funding phase of the CGCP is attached for City Council consideration (Attachment 3). The attached BOGO Campaign Quickstart Agreement with Yiftee includes the provision of gift cards in increments of $50 and $100 with a three-card maximum purchase cap. These are the same card increments and purchase limit used for the fifth phase of CGCP funding. The City’s SEIP funding categories include sufficient funding to support a sixth phase of funding for the CGCP.
The City Attorney’s Office has reviewed and approved the attached BOGO Campaign Quickstart Agreement with Yiftee as to form (Attachment 2). If the City Council directs the City Manager to enter into this agreement, the City Council will also need to consider the attached budget resolution, which would appropriate $565,000 from the City’s General Fund to cover the costs of the additional funding phase (Attachment 3).
Item: 8
82 FISCAL IMPACT:
Authorizing the attached Resolution would appropriate $565,000 to the City’s General Fund in the 2023-2025 Operating Budget to cover the costs of the proposed BOGO Campaign Quickstart Agreement with Yiftee, Inc.
ATTACHMENTS:
1. Customer Card Agreement with Yiftee, Inc.
2. Proposed BOGO Campaign Quickstart Agreement with Yiftee, Inc.
3. Proposed Resolution Appropriating $565,000 for Community Gift Card Program
Initiated By: Hope Hairrell, Management Assistant
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 8
83 ATTACHMENT 1
Item: 8
84 Community Card Customer Agreement
THIS AGREEMENT (the “Agreement”) is made effective as of __________, 2022 (the “Effective Date”) by and between Yiftee Inc., a Delaware corporation, with an address at 325 Sharon Park Drive #215, Menlo Park, CA 94025 (“Yiftee”) and _____________________________________ with an address at _________________________________________(“Customer”). The parties agree a follows:
1. Definitions.
1.1 “Merchant” means a merchant, prospect or other contact that may be using or desire to use Yiftee Services to redeem eGifts.
1.2 “Participant” means a Merchant who has opted to participate in a Community Card by running an Activation Card and agreeing to the Merchant Agreement.
1.3 “Yiftee Services” means Yiftee’s gift-giving platform. It is the technology foundation for Community Cards.
1.4 “Purchaser” means a person or entity that purchases or redeems eGifts.
1.5 “eGift” means a digital virtual gift voucher used as payment for goods or services at a Participant.
1.6 “Offer” or “Offers” mean specific benefits that Participants provide to consumers who use their Community Cards in their store, as determined by the Participants and posted on their eGift Card web page.
2. Merchant Enrollment.
2.1 Merchant Enrollment Obligations
(a) Customer will collect a set of Merchants who have elected to participate in the Yiftee Services.
Merchants must all be located in the same state in the USA, due to varying gift card laws by state. Each Merchant must agree to the Yiftee Community Card Merchant Agreement located on the Yiftee.com website. Merchants who have not agreed to the Merchant Agreement will not be able to utilize the Yiftee Services to redeem eGifts. Customer will upload into the Yiftee Services or provide the names of the Merchants who intend to participate to Yiftee. Upon the agreed upon launch date, the billing for the Yiftee Services will begin (“Commencement Date”). This billing will include the agreed-upon cost for each Participant or group thereof as defined in Appendix A. (b) Yiftee will provide to Customer or directly to Merchants, upon receipt of the set of Merchant names in 2.1a, a set of unique Activation Cards to be run by each Merchant. Customer will inform Merchants of their individual Activation Card and provide instructions on its use. Additionally, Customer will inform Merchants that running the Activation Card implies consent to the Merchant Agreement located on the Yiftee.com website.
(c) As Merchants run the Activation Cards, they will be included in the set of Merchants enabled to participate in the Yiftee Services, i.e. the Participants. Participant may also post their Offers to be available for eGift Card holders who redeem gifts in their stores. 100 Civic Center Dr., Lake Forest, CA 92630
City of Lake Forest
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 October 17, 2022
Item: 8
85 (d) Yiftee will bill Customer or Merchants as described in Appendix A. Customer can add or remove Participants and fees will be adjusted accordingly, if applicable. There will be no retroactive adjustments allowed by Yiftee (that is, a cancelled Participant’s billing obligation will result in that Participant’s cost to Customer, as defined in Appendix A, to be eliminated beginning only on the next annual billing cycle).
A Participant may be added to the list of Participants at any time (“Enrollment Time”), with billing adjustment for said Participant to begin immediately and to be included in the current month’s billing. (e) Each party shall comply with good, ethical and moral business practices and all applicable laws and regulations in engaging in any activities here under.
(f) Fees and payment terms applicable to the subject matter here under shall be as set forth in Appendix A. Customer is not entitled to compensation other than what is described in Appendix A. (g) Customer is responsible and liable for any disputes or liability arising out of its relationships with Merchants and Participants, except with respect to any liability of Yiftee under this agreement.
2.2 Yiftee Materials.
Yiftee may provide Customer with certain materials for use in conjunction with promoting the Yiftee Services here under (“Yiftee Materials”). No rights or licenses, express or implied, are granted in those Yiftee Materials or otherwise, except as expressly and unambiguously set forth in this Agreement.
2.3 Limited Licenses.
Subject to the terms and conditions of this Agreement, Yiftee hereby grants to Customer, a non- exclusive, non-transferable, non-assignable, non-sublicensable right and license to access and use the Yiftee Services and Yiftee Materials solely for the purposes of Customer’s performance of this Agreement.
2.4 Trademark License.
Subject to the terms and conditions of this Agreement, Yiftee hereby grants Customer and Customer hereby grants Yiftee a non-exclusive, non-transferable, non-assignable, non-sublicensable, royalty-free license to use Yiftee’s or Customer’s name, trade names, trademarks, service marks, and logos (collectively, a party’s “Marks”) solely in connection with Customer’s and Yiftee’s promotion and marketing of the Yiftee Services, subject to written usage guidelines, if any, made mutually available.
3. Ownership. As between the parties, Yiftee owns all right, title and interest in and to the Yiftee Services, Yiftee’s Marks and the Yiftee Materials. Customer owns all right, title and interest in and to Customer’s Marks.
4. Warranties Disclaimer. YIFTEE AND ITS LICENSORS MAKE NO WARRANTIES TO CUSTOMER,
EXPRESS OR IMPLIED, AND SPECIFICALLY DISCLAIM ALL IMPLIED WARRANTIES OF MERCHANTABILITY,
NONINFRINGEMENT, AND FITNESS FOR A PARTICULAR PURPOSE, AND ALL WARRANTIES ARISING OUT OF USAGE OR TRADE, COURSE OF DEALING AND COURSE OF PERFORMANCE.
5. Liability Limitation. EXCEPT FOR LIABILITY ARISING UNDER SECTION 7, NEITHER PARTY (NOR ITS
LICENSORS) WILL BE LIABLE OR OBLIGATED WITH RESPECT TO ANY SUBJECT MATTER OF THIS
AGREEMENT OR UNDER ANY CONTRACT, TORT, STRICT LIABILITY OR OTHER LEGAL OR EQUITABLE
THEORY, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF SUCH DAMAGES WHATSOEVER, FOR ANY
SPECIAL, INDIRECT, INCIDENTAL, EXEMPLARY, PUNITIVE, RELIANCE OR CONSEQUENTIAL DAMAGES, INCLUDING LOSS OF PROFITS, REVENUE, DATA OR USE AND IN NO EVENT SHALL EITHER PARTY’S DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 8
86 LIABILITY EXCEED THE GREATER OF $500 OR THE AMOUNTS PAID AND/OR PAYABLE BY YIFTEE TO
CUSTOMER (AND/OR BY CUSTOMER TO YIFTEE, IF PAYMENTS ARE PAYABLE BY CUSTOMER TO YIFTEE IN ACCORDANCE WITH PROPOSAL) HEREUNDER IN THE TWELVE (12) MONTH PERIOD PRECEDING THE APPLICABLE CLAIM.
6. Term and Termination.
6.1 Term. This Agreement shall be effective as of the Effective Date and shall continue in full force on an annual period from the Effective Date, and thereafter shall automatically renew annually, unless and until either party terminates this Agreement pursuant to Section 6.2.
6.2 Termination.
(a) Either party may, at its option, terminate this Agreement upon thirty (30) days written notice to the other party for any reason or for no reason whatsoever. (b) Either party may terminate this Agreement if the other party materially breaches a term of this Agreement and fails to cure such breach within fifteen (15) days after receipt of written notice of such breach from the non-breaching party.
(c) Participants are obligated to honor all outstanding eGifts issued by Yiftee for the entire duration of those eGift's validity periods. Termination does not relieve Participants from honoring conditions outlined in the Merchant Agreement.
6.3 Effect of Termination. Upon any termination: (a) Customer shall immediately cease all promotion of the Yiftee Services and shall immediately return to Yiftee, or at the option of Yiftee, destroy, all Confidential Information (as defined below) of Yiftee disclosed to Customer, Yiftee Materials, and any Yiftee Services, hardware and software provided to Customer here under, (b) Yiftee shall immediately return to Customer, or at the option of Customer, destroy, all Confidential Information of Customer disclosed to Yiftee here under, and (c) all licenses granted under this Agreement shall immediately cease. The following Sections shall survive termination and remain in effect 1, 3, 4, 5, 6.3, 7 and 8. Any termination of this Agreement shall be without prejudice to any other rights or remedies available under this Agreement or at law.
7. Confidentiality. Because of this Agreement, the parties may have access to information that is confidential to the disclosing party (“Confidential Information”). Confidential Information shall include, without limitation, Purchaser lists and information relating to the parties’ products and pricing and all information designated as confidential by the disclosing party at the time of disclosure. A party’s Confidential Information shall not include any information which (i) becomes generally publicly available through no wrongful act or omission of the receiving party; (ii) is lawfully acquired by the receiving party from a third party without any breach of a confidentiality obligation; or (iii) is independently developed without use of or reference to the disclosing party’s Confidential Information. Each party agrees to maintain the confidentiality of the other party’s Confidential Information using the same degree of care that it uses with regard to its confidential information of like nature, but in no event less than reasonable care, and to protect as a trade secret any portion of the other party’s Confidential Information by preventing any unauthorized copying, use, distribution, installation or transfer of possession of such information. If required by law, the receiving party may disclose Confidential Information of the disclosing party, but will give adequate prior notice of such disclosure to the disclosing party to permit the disclosing party to intervene and to request protective orders or other confidential treatment therefor. The parties acknowledge that money damages will not be an adequate DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 8
87 remedy if this Section 7 is breached and, therefore, either party may, in addition to any other legal or equitable remedies, seek an injunction or other equitable relief against such breach or threatened breach without the necessity of posting any bond or surety.
8. Non-solicitation
During the term of this Agreement, neither party will (on behalf of itself or any other person or entity) solicit any Purchaser or Merchant of the other party to restrict, limit, or terminate such Purchaser’s or Merchant’s participation in the other party’s products and services.
9. Miscellaneous
9.1 Choice of Law. This contract shall be governed by and construed in accordance with the laws of the State of California, without regard to the provisions of the conflict of laws thereof. The parties will resolve any disputes in the state or federal courts located in Santa Clara County, California, to whose exclusive jurisdiction and venue they irrevocably submit. Notwithstanding anything to the contrary, either party may pursue injunctive or other equitable relief in any court of competent jurisdiction.
9.2 Notices. Any notice or other communication required or permitted in this Agreement shall be in writing and shall be deemed to have been duly given on the day of service if served personally or by facsimile transmission with confirmation, or three (3) days after mailing if mailed by First Class mail, registered or certified, postage prepaid, and addressed to the respective parties at the addresses set forth above, or at such other addresses as may be specified by either party pursuant to the terms and provisions of this section.
9.3 Assignment. Customer may not assign or otherwise transfer, without the prior written consent of Yiftee, its rights, duties or obligations under this Agreement to any person or entity, in whole or in part. Yiftee may freely assign or otherwise transfer this Agreement in connection with the sale of all or substantially all of its business or assets. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns.
9.4 Severability. Any provision of this Agreement that is determined to be unenforceable or unlawful shall not affect the remainder of the Agreement and shall be severable therefrom, and the unenforceable or unlawful provision shall be limited or eliminated to the minimum extent necessary to that this Agreement shall otherwise remain in full force and effect and enforceable.
9.5 Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes any and all prior agreements between them, whether written or oral, with respect to the subject matter hereof, and may not be amended, modified or provision hereof waived, except in a writing signed by the parties hereto. No waiver by either party, whether express or implied, of any provision of this Agreement, or of any breach thereof, shall constitute a continuing waiver of such provision or a breach or waiver of any other provision of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
Customer (Print): YIFTEE, INC.
By: By:
Name, Title: Name, Title: Donna Novitsky, Yiftee CEO City of Lake Forest
Debra Rose, City Manager
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Approved as to Form:
Best Best & Krieger LLP, City Attorney
Attest:
Lisa Berglund, City Clerk
Item: 8
88 Community Card Customer Agreement
APPENDIX A
Pricing
Customer and Participants are not required to pay Yiftee a subscription fee or a revenue share. Yiftee does not take a percentage of the cards that are redeemed in the Participants’ stores.
Charges:
Purchasers pay the face value of the card plus a $1+5% of the eGift Card value eDelivery fee at the time of purchase. Bulk purchases of one thousand dollars ($1000) or more, and enterprise accounts may qualify for a reduced eDelivery fee by depositing funds into their Yiftee eGifting accounts by check or ACH and disabling credit cards.
Participants pay Mastercard processing fees for a card-not-present (CNP) transaction upon redemption.
Yiftee does not control these fees, they are set by the Merchant Acquirer who is their credit card processor.
Subject to applicable laws, Yiftee will implement a monthly maintenance fee on eGift Cards that have been inactive (i.e. no spending on the Card) for periods of greater than 12 months. This will be made clear to cardholders on the face of the eGift Card when implemented, as is required by law.
Yiftee eGift Cards do not generally expire. Subject to applicable laws, in some cases eGift Cards given by corporations or merchants as promotions, rewards and awards may have expiration dates. In the case of eGift Cards expiring, Yiftee retains 10% of the original eGift Card value not to exceed the remaining unspent funds and refunds the balance to the purchaser’s Yiftee eGift Card account. eDelivery fees are not refunded.
Participants may choose, at their discretion, to post Offers to encourage Purchasers to use their Community Cards in their stores.
Participants may choose, at their discretion, to offer rebates as fund raisers to local groups such as schools, churches and other non-profits. Such programs are an incentive for the local groups to sell Community Cards to their members, and for the Purchasers to use them in specific stores who are offering rebates. Yiftee will work with the Participants and Purchasers to execute such programs.
No tipping is allowed on Yiftee eGift Cards.
DocuSign Envelope ID: BEBEC6F7-D026-426B-9118-BA0B8330B956 Item: 8
89 ATTACHMENT 2
Item: 8
90 Item: 8
91 Item: 8
92 Item: 8
93 ATTACHMENT 3
Item: 8
94 RESOLUTION NO. 2024-
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING
THE 2023-2025 OPERATING BUDGET; AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2023-24
WHERE
AS, the 2023-2025 Operating Budget and the appropriations for Fiscal Year 2023-24 were adopted by the City Council on June 20, 2023; and WHERE
AS, modifications are now required as a result of changes during Fiscal Year 2023-24.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Section 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action. (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.
S
ection 2. The General Fund is amended to increase appropriations for Fiscal Year 2023-24 as demonstrated in Exhibit A.
Section 3. The Director of Finance is hereby authorized to move appropriations between line items within departmental budgets in concurrence with Department Directors.
Section 4. The City Manager is hereby authorized to transfer appropriations from one department to another or between funds within the Operating Budget with notification to the City Council Audit Committee.
Section 5. The City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.
Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
Item: 8
95 PASSED, APPROVED AND ADOPTED this 16th day of January 2024, by the following vote, to wit:
ATTEST:
MARK TETTEMER
MAYOR
LISA BERGLUND
CITY CLERK
APPRO
VED AS TO FORM:
MATTHEW RICHARDSON
CITY ATTORNEY
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2024- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the 16th day of January 2024, by the following vote, to wit:
AYES:
COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
LISA BERGLUND
CITY CLERK
Item: 8
96 EXHIBIT A
AMENDMENT TO 2023-2025
OPERATING BUDGET
FISCAL YEAR 2023-24
APPROPRIATIONS
General Fund Operating Appropriations
Expenditure
Major Program
Area
Current
Budget
Increase
(Decrease) Amended
Budget
Community Vitality &
Engagement 3,543,996 565,000 $4,108,996
Item: 8
97 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Clerk
SUBJECT:
MEMBERSHIP IN ASSOCIATION OF CALIFORNIA CITIES, ORANGE COUNTY RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
On January 17, 2023, the City Council voted to renew its membership with Association of California Cities–Orange County (“ACC-OC”). Subsequently, Council Members asked to revisit the City's membership in one year.
During the December 5, 2023, City Council meeting Kris Murray, Executive Director of ACC-OC provided an update to the City Council. The update included a year-end report highlighting the Association achievements and reviewed goals and scheduled events for 2024 (Attachment).
ACC-OC represents the interests of Orange County cities on regional public policy issues. ACC-OC believes in representation that empowers cities through education, advocacy, and collaboration. The ACC-OC membership consists of cities located in Orange County, local government special districts, businesses, non-profits, and higher education institutions. ACC-OC is governed by a board of Directors and operates as a 501c3. The organization was established in 2011 under the philosophy that Orange County cities need to have a collaborative voice on public policy issues impacting cities at the local level.
ACC-OC has four committees on which members may serve. The committees meet regularly to discuss existing and emerging issues. The committees include the Energy, Environment and Water which meets bi-monthly. The other three committees (Legislative and Regulatory Committee, Housing Committee, and Homelessness and Solutions Committee) meet monthly.
ACC-OC also coordinates advocacy activities throughout the year. Annual advocacy trips to Sacramento and Washington D.C. are held to advocate at the state and federal levels on interests and issues most pressing in Orange County.
Item: 9
98 ACC-OC members may participate in deliberations over policy positions the group takes, receive alerts regarding proposed state-level policies that could impact Orange County, and network with leaders from other communities.
Nonmembers may attend ACC-OC events provided reservations and admission costs for the event are paid. Participation in individual ACC-OC events may be arranged and paid for on an as-needed basis.
The cost of the City’s participation in the organization in 2023 is as follows:
2023 Membership
(*reflects 10% discount)
$15,238*
ACC-OC Legislative Advocacy Trip
– Washington DC (Voigts)
$1,521
ACC-OC Legislative Advocacy Trip
– Sacramento (Voigts)
$97
ACC-OC Legislative Advocacy Trip
– Sacramento (Yu)
$1,617
ACC-OC SMART Cities Dinner
(Yu)
$85
Total $18,558
ACC-OC has extended the 10% discount to the 2024 membership. The cost of the 2024 membership is $15,281.97. Sufficient funds are included in the 2023- 2025 Operating Budget to cover the cost of the City’s annual membership fee.
As the ACC-OC Membership was approved in the 2023-2025 Operating Budget, staff intends on renewing the membership for 2024 unless directed otherwise.
Continuing the City’s membership is at the sole discretion of the City Council.
FISCAL IMPACT:
Sufficient funding exists in the 2023-2025 Operating Budget to cover membership fees to renew its membership with the Association of California Cities Orange County.
ATTACHMENTS:
ACC-OC Presentation to the City Council, December 5, 2023 Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
Item: 9
99 ATTACHMENT
Item: 9
100
CITY OF LAKE FOREST
ACC-OC Presentation to City Council
December 5, 2023
Item: 9
101
About ACC-OC
EDUCATION | POLICY | ADVOCACY
The Association of California Cities–Orange County
(ACC-OC) represents the interests of cities on regional public policy issues.
Membership consists of cities and affiliate members;
such as public agencies, businesses, non-profits, and
higher education institutions. Association is governed
by a Board of Directors and operates as a 501c3.
Established in 2011, under the philosophy that
Orange County cities need a collaborative voice on
public policy issues impacting our communities.
Item: 9
102
ACC-OC Member Cities & Affiliates
Item: 9
103
Item: 9
104
ACC-OC STANDING
COMMITTEES
• Energy, Environment & Water
• Legislative & Regulatory
• Housing
• Homelessness & Solutions
Coming in 2024
• Economic Development and Tourism
• Transportation and Infrastructure
Item: 9
105
Communicating Best Practices
EDUCATION | POLICY | ADVOCACY
ACC-OC online resources promote cities,
advocate solutions, educate and inform
officials.
Relaunched website with resource library for
cities.
Dynamic new online newsletters, Policy Pulse
and Open Session.
Developing ACC-OC Podcast.
Item: 9
106
Programming
EDUCATION | POLICY | ADVOCACY
7 ACC-OC hosts educational programming
and events to serve cities, public
agencies, and the greater community.
State and federal advocacy programs,
Public Policymakers Academy, Leadership
Conference, quarterly dinner programs,
educational forums, and infrastructure
tours.
ACC-OC strives to provide meaningful
opportunities to help Orange County
leaders serve their cities and our region.
“ACC-OC:
Keeping OC in
LOCal
Government!”
Item: 9
107
2023 Programs & Events to Date
EDUCATION | POLICY | ADVOCACY
Newly Elected Officials Orientation & Training
With AB 1234 and AB 1661 Certifications
Mass Shooting & Critical Incident Preparedness Forum
ACC-OC Sacramento Advocacy Program
ACC-OC Washington DC Advocacy Program
Smart City Quarterly Dinner
Public Policy Maker Academy (PPMA)
Annual Summer Legislative Roundtable & Reception
Infrastructure Tours
Monthly Legislative & Regulatory Committee
Energy, Environment, & Water Committee
ACC-OC Housing Committee
ACC-OC Homelessness & Solutions Committee
Item: 9
108
Upcoming Programs & Events
EDUCATION | POLICY | ADVOCACY
Item: 9
109
THANK YOU
Thank you to the City of Lake
Forest for your leadership and
investment in ACC-OC. We look
forward to partnering on
our programs, communications,
and advocacy efforts on
behalf of Orange County cities!
Item: 9
110
CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Clerk
SUBJECT:
ADOPTION OF REVISED VERSIONS OF CITY COUNCIL POLICIES
RECOMMENDED ACTION(S):
1. Adopt the revised Resolutions policy.
2. Provide direction regarding revisions to the City Council’s Policy on Recognitions – Proclamations, Certificates, and/or City Paraphernalia EXECUTIVE SUMMARY:
The City Clerk's Office maintains the record of City Council-adopted policies.
These policies relate to the conduct of the City Council and include policy-level procedures to guide staff. The City Council policies are reviewed annually for efficiency, compliance with State law, and/or City Council direction. During the meeting on January 2, 2024, the City Council completed its annual review of the City Council policies and directed staff to revise two existing policies and conduct research regarding a potential new policy. First, the City Council voted to revise the Resolutions and Recognitions policy to consolidate all mention of resolutions to one stand alone policy. Second, the City Council provided suggestions to revise the Recognitions policy which included conducting research of neighboring cities’ practices for recognizing noteworthy individuals. Lastly, the City Council directed staff to research neighboring cities abstention policies for further discussion.
In response to City Council direction, staff recommends the City Council adopt the revised City Council Resolutions policy and provide direction regarding the proposed revisions to the City Council policy on Recognitions – Proclamations, Certificates, and/or City Paraphernalia. Staff will return at a future meeting with research and information on abstention/recusal policies for further discussion by the City Council.
Item: 10
111
DISCUSSION:
During the City Council meeting on January 2, 2024, the City Council completed its annual review of the City Council policies. The City Council directed staff to revise the City Council Recognitions policy and City Council Resolutions policy (Attachment 1). The City Council directed staff to remove language referring to resolutions in the City Council Recognitions policy. In addition, the Council directed staff to add the removed language to the Resolutions policy (Attachment 3). The proposed revised City Council Resolutions policy now includes a definition of a City resolution.
Policy Title Revision
City Council Policy:
Resolutions
Adds a section defining a resolution.
Recognitions – Proclamations, Certificates, and/or City Paraphernalia:
The City Council also directed staff to research neighboring cities’ practices regarding recognizing noteworthy individuals. This research was to include costs to frame certificates as an alternative to using the City’s decorative sleeve that is typically used.
City Council suggestions for the policies are summarized below. Specific proposed revisions to the policies are tracked via redline (Attachments 2 and 3).
Policy Title Revisions
City Council Policy:
Recognitions –
Proclamations,
Certificates, and/or
City Paraphernalia
•Removes language referring to Resolutions
throughout.
•Amends Section 5 to expand the definition of an act
of heroism. Provides a nomination process for the
Community Heros program.
•Amends Section 6 to provide a procedure for
preparing such awards.
As requested, staff surveyed other cities and found that each city has its own policy or practice for recognizing individuals for meritorious reasons. These policies and practices vary from city to city and are often not formalized or are discussed on an as needed basis. However, cities that responded to the survey bestow the following types of recognitions: proclamations, certificates, framed certificates, tile plaques, and lapel pins. Additionally, while some cities had policies in place, these policies may not always specify whether proclamations or certificates are to be framed or if gifts are provided.
Item: 10
112
Staff researched costs associated with purchasing gifts to be given for acts deemed highly meritorious. Ideas for additional City gifts include a City medallion attached to a ribbon designed to be worn around the neck (Attachment 4). A second idea would be to provide an official City challenge coin (Attachment 5).
MEDALLIONS AND CHALLENGE COINS
The average cost of a round-shaped medallion attached to a neck ribbon with personalization is $2,700 for 200 medals or approximately $35 per individual medal. A second proposal is ordering challenge coins. The coins would include the City logo. The average cost for 200 challenge coins is $1,500.
FRAMING
The average cost for framing a regular sized certificate for a wooden, high gloss frame, tempered glass, without matting, is $75. The average cost to frame a regular sized certificate for a wooden, high gloss frame, tempered glass with matting is $125.
COMMUNITY HEROES PROGRAM
Additionally, the City has an established Community Heroes program. Managed by the City’s Communication and Marketing Division, the program recognizes Lake Forest residents for a variety of accomplishments. Individuals or groups can be nominated by contacting the department directly at [email protected]. The Community Heroes program has recognized 22 heroes since the program’s inception in 2021.
There are two levels of hero recognition. Level one is “trading card” that includes a photo and brief description of their acts (Attachment 6). Level two is a recorded interview of the individual describing the details surrounding the occurrence. A sample of Community Hero recipients includes the Lake Forest Trash Walkers, Boston Marathon participant Max Gray, America Idol performer/musician Adin Boyer, and Elite Automotive, a Lake Forest business for participation in the City’s catalytic converter etching program. The recorded videos recognizing community heroes can be viewed at https://www.lakeforestca.gov/en/communityheroes.
The City Council Resolution policy and the City Council Recognition policy are presented for City Council review and discussion. Staff recommends the City Council adopt the revised City Council Resolutions policy and provide direction regarding the proposed revisions to the City Council policy on Recognitions – Proclamations, Certificates, and/or City Paraphernalia. Should the City Council choose to proceed with the procurement of a new type of City gift to bestow on individuals for merit, the City Council Recognitions policy will be updated accordingly. Also, a future budget adjustment will likely be necessary in anticipation of further costs for such gifts.
Item: 10
113
FISCAL IMPACT:
Fiscal impact is dependent upon City Council action.
ATTACHMENTS:
1. Unofficial Draft Minute Excerpt of January 2, 2024, City Council Meeting
2. City Council Policy on Recognitions – Proclamations, Certificates and/or City Paraphernalia
3. City Council Policy on Resolutions
4. Mockup of round medallion with neck ribbon
5. Mockup of a challenge coin
6. Community Heroes Level One Trading Card
Initiated By: Thy Merritt, Assistant City Clerk
Submitted By: Lisa Berglund, City Clerk
Approved By: Debra Rose, City Manager
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Attachment 1
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UNOFFICIAL DRAFT MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
JANUARY 2, 2024
______________________________________________________________________
10. ANNUAL REVIEW OF CITY COUNCIL POLICIES
City Manager Rose introduced this item and invited Assistant City Clerk Merritt to provide a presentation. Randy Johnson offered public comment and spoke on his concerns with several of the policies. Council Member Cirbo made a friendly amendment to bring back a draft Recognitions policy that addresses items given to award recipients. Mayor Pro Tem Voigts suggested including costs of items in the policy as well. Mayor Tettemer made a friendly amendment to the Recognitions policy to move all language related to Resolutions to the Resolutions policy and delete references to Resolutions in the Recognitions Policy for clarity. Council Member Pequeño made a friendly amendment to bring back a draft policy on
requiring Council members to explain why they are abstaining from a vote. Mayor Tettemer made a friendly amendment to Council Member Pequeño’s amendment to have staff research other agencies’ policies on recusals and abstentions.
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to:
1. Reaffirm the following policies:
a.) 1. Appointment of Commission Members
b.) 2. Audit Committee
c.) 3. Biennial City Commission Workshop
d.) 4. Censure
e.) 5. Consensus for Placing Items on the Agenda
f.) 6. Ethics
g.) 8. Mayor’s Minute Video Segment
h.) 9. Order of the Agenda
i.) 12. Recovered Organic Waste Product Procurement
j.) 13. Requests for City Attorney Services
l.) 16. Use of Digital Signatures and Electronic Approvals m.) 17. Written Communication;
2. Adopt the revised versions of the following updated City Council policies:
a.) 7. Mayor’s Award
b.) 10. Public Comment
d.) 15. Travel and Expense Reimbursement;
Bring back the revised versions of the following policies with additional proposed changes made by Council Member Cirbo, Mayor Pro Tem Voigts, and Mayor Tettemer:
c.) 11. Recognitions - Proclamations, Certificates, Resolutions k.) 14. Resolutions; and,
Research other agencies’ policies on recusals and abstentions. The motion was carried by a vote of 5/0.
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Attachment 2
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City Council Policy: Recogni�ons - Proclama�ons, Cer�ficates, Resolu�ons, and/or City Paraphernalia Adopted 1993; Amended by Minute Order 7/2/19; 7/5/23
CITY COUNCIL POLICY: RECOGNITIONS -
PROCLAMATIONS, CERTIFICATES,
RESOLUTIONS AND/OR CITY PARAPHERNALIA
Revised: July 5, 2023
1. Purpose.
To establish guidelines for the City Council’s consideration for recognition of individuals, groups, and events by issuance of proclamations, certificates, resolutions, and/or City paraphernalia on matters within the City’s subject matter jurisdiction and which most immediately affect the City of Lake Forest.
2. Background.
On a regular basis, the City of Lake Forest receives requests from individuals, groups, and organizations for various types of recognition. The purpose of this policy is to provide guidelines for the City’s consideration of these requests upon matters within the City’s jurisdiction, and to preserve Council meeting time and resources for those matters upon which the City Council’s decisions have direct and concrete consequence for the City. Current practice allows for the City Council to determine which presentations are agendized and which are appropriate to be presented at an event outside of a formal City Council meeting.
Requests made by members of the City Council are reviewed by the Mayor and may be approved at the Mayor’s discretion. Any member of the City Council may use the consensus process to request a recognition.
3. Policy.
It is the policy of the City Council that staff will use the guidelines of this policy as a basis for deciding appropriate recognition. The City Clerk will process all requests for recognition that meet this policy. All others will be approved at the discretion of the Mayor.
4. Definitions.
Resolutions: A resolution is a formal, written action of the City Council and must be formally adopted by the City Council at a meeting. All resolutions are developed in accordance with the City’s standard resolution format.
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City Council Policy: Recogni�ons - Proclama�ons, Cer�ficates, Resolu�ons, and/or City Paraphernalia Adopted 1993; Amended by Minute Order 7/2/19; 7/5/23
Resolutions presented to individuals or groups to be recognized will incorporate the same wording as a formal resolution but may consider format modifications more appropriate for presentations. Adoption of a resolution requires a staff report with a recommendation and justification for issuing the resolution to the receiving party.
Certificates: A certificate is a type of recognition of an individual or group. A certificate is prepared in response to the type of recognition requested. Types of certificates may include: Certificate of Commendation, Certificate of Recognition, Certificate of Appreciation, and Certificate of Appointment. Certificates are prepared for signature of all members of the City Council, if requested by a majority of the City Council. This may be presented at a City Council meeting or outside event. Certificates are not issued for religious observations, matters of foreign policy of the United States, ethnic celebrations, or recognition that is not local to the community in nature. Certificates are considered when:
1. Their primary purpose is to recognize individuals or groups, local issues, actions, and/or programs that contribute to the City of Lake Forest. (Examples include notable achievements at a local school.)
2. Their primary purpose is to acknowledge a noteworthy occurrence that took place in the City of Lake Forest. (Examples include recognizing a life-saving act in Lake Forest.)
3. Their primary purpose is to acknowledge issues that directly impact the operations of the City of Lake Forest.
Proclamations: Proclamations may be issued to designate a day, week, month, or year that an event, individual, organization or cause shall be recognized or observed. Proclamations may also be issued to individuals or organizations in recognition of efforts, actions, or accomplishments of an individual or group when those efforts, actions or accomplishments have had a direct positive effect or contribution on the community. Proclamations are not issued when a topic is regarding the following:
• Matters of foreign policy of the United States of America or its relationship to other countries of the world except at the expressed request of an elected official of the federal government or an authorized representative of a department or agency of the federal government.
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City Council Policy: Recogni�ons - Proclama�ons, Cer�ficates, Resolu�ons, and/or City Paraphernalia Adopted 1993; Amended by Minute Order 7/2/19; 7/5/23
• Items outside the subject matter jurisdiction of the City of Lake Forest.
• Matters that do not directly impact the City of Lake Forest.
There are two types of Proclamations: (1) a letter size document observing event or occasion and (2) a legal size document that includes details of occasion and whereas statements, similar to a City Council resolution. The Mayor has discretion as to the appropriateness and type of recognition. Proclamations are prepared by the City Clerk and signed by the City Council and may be presented at a City Council meeting or outside event.
Standard Plaques: Standard plaques are an appropriate means of recognition for significant service to the City. Presentation of a standard plaque is at the discretion of the Mayor with concurrence of a majority of the City Council.
City Tile Plaque: The City tile plaque is an appropriate means of recognizing the service of a Director, City Commissioner, Eagle Scout/Girl Scout Gold Award service project benefitting the City of Lake Forest, High School Liaison, or dignitaries visiting from other jurisdictions.
Presentation of a City tile plaque is at the discretion of the Mayor with concurrence of a majority of the City Council.
In Memoriam Certificate / Dedication of a Meeting: There are times when a meeting is dedicated to the memory of an individual. The Mayor would initiate this action with concurrence of a majority of the City Council. When a meeting is dedicated, a notation appears on the agenda and the Mayor announces that the meeting is in memory of said individual. After the meeting is held or adjourned, an appropriate certificate “In Memoriam” is sent to the family to acknowledge the dedication.
City Lapel Pin: City lapel pins include the City logo. They are presented to City staff, City Commissioners when appointed, and guests of the City as determined by the Mayor and/or City Council Members and/or City Manager, City Clerk or Department Directors.
City Pen: City pens are specially prepared and contain the City logo. City pens are presented to City staff, City Commissioners or dignitaries as determined by the Mayor and/or City Council members.
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City Council Policy: Recogni�ons - Proclama�ons, Cer�ficates, Resolu�ons, and/or City Paraphernalia Adopted 1993; Amended by Minute Order 7/2/19; 7/5/23
Letter of Commendation: The Mayor at his/her discretion may opt to recognize an event or individual, such as earning the prestigious Eagle Scout or Girl Scout Gold Award.
5. Type of Recognition Requests.
The following are recognition guidelines, which will be implemented by the Mayor.
Resolutions
For resolutions, please see City Council Resolutions Policy.
Community Events, Community Organizations
In response to requests for recognition received from various community organizations, the Mayor will consider the significance of the event to the entire community and provide direction to staff on proceeding with the request accordingly.
Athletic / Academic Accomplishments
Recognition of athletic/academic accomplishments may be given when an individual or team reaches a significant level of competition on a regional, state, or national level. Additionally, recognition may be given for a championship at a county level if the competitor continues to compete at a state and/or national level. Recognition should occur when the highest level of competition is completed.
Athletic recognition should be limited to children of High School age or greater competing in school-related or publicly conducted and sanctioned competitions.
Adults residing in the community may also be recognized for their athletic achievements in well-recognized sporting events. The determination of when recognition is appropriate shall be the responsibility of City Council.
Acts of Heroism
Commendations may be given to residents of Lake Forest who perform heroic acts and to non-residents who perform acts of heroism to save the life or property of a City resident, or take significant steps to improve the City’s community wellbeing or reputation. The commendation should be presented at a City Council Meeting. Nominations for acts of heroism may be received through the Community Heroes program and are to be reviewed by the Communications and Marketing Manager and the Deputy City Manager or their designee within one week of the receipt of Item: 10
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City Council Policy: Recogni�ons - Proclama�ons, Cer�ficates, Resolu�ons, and/or City Paraphernalia Adopted 1993; Amended by Minute Order 7/2/19; 7/5/23
nomination. Following the review of the nomination, city staff contacts the requester to discuss the details of the request. In addition to official recognition at a public City Council meeting, every community hero will be added to the City’s dedicated webpage describing the heroic act that resulted in the recognition each hero received.
Non-Profit Organizations, Yearly Commemorative Events
In response to requests for recognition received from various non-profit organizations, the Mayor will consider those requests not covered as to the significance of the event to the entire community and provide direction to staff on proceeding with the request accordingly.
Eagle Scouts and Silver Arrow Scouts / Girl Scout Silver and Gold Award
A letter of commendation may be prepared to recognize City residents who achieve the rank of Eagle Scout and Silver Arrow Scout or Girl Scout Silver or Gold Award. The letter will be presented in a certificate folder and may be presented by the Mayor or a member of the City Council at either a court of Honor or a City Council meeting.
City Commissioners
Newly appointed commissioners will be presented with a City lapel pin and a Certificate of Appointment at the City Council meeting at which the Oath of Office is taken. Commissioners who complete their terms of office will be presented with a City Tile Plaque at a City Council meeting.
Commission Chairpersons will be recognized with a Certificate of Recognition at the end of their term.
Regional Events and Recognition for Other Cities.
Appropriate certificates or proclamations may be prepared for regional events or in response to requests from other cities. The form of presentation will be evaluated by the Mayor for presentation to City Council for final action.
National Day/ Week / Month or Dates of Observance
A proclamation may be issued by/to an organization or individual who has a direct association with the recognition.
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City Council Policy: Recogni�ons - Proclama�ons, Cer�ficates, Resolu�ons, and/or City Paraphernalia Adopted 1993; Amended by Minute Order 7/2/19; 7/5/23
Anniversary
A Certificate or Proclamation of Anniversary may be prepared to commemorate an anniversary for a community service organization located in the City, a company doing business within the City, or another public agency. The organization being honored shall be invited to send a representative to a City Council meeting to receive the award.
Limitation of requests include:
• A Proclamation request will be honored only for major anniversary (e.g., 25th, 50th, 100th, etc.)
• For all non-major anniversaries, a Certificate of Recognition may be provided.
Mayor’s Award
Pursuant to City Council direction on May 15, 2018, an award may be presented to one City staff member to recognize outstanding performance and achievement during the year. The established criterion and procedure for the Mayor’s Award is found in the Mayor’s Award Administrative Policy.
6. Procedure.
It is the policy of the City Council that when a request for recognition is received, certificates, proclamations, plaques, and other recognitions awards shall be prepared by the City Clerk in accordance with the adopted guidelines of this policy. The Community Hero awards will be prepared by the Communication and Marketing Division. If a request for recognition is not clearly consistent with any of the request categories, the Mayor will provide direction and staff will prepare the necessary recognition.
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Attachment 3
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City Council Policy: Resolutions
Adopted 7/5/23
CITY COUNCIL POLICY: RESOLUTIONS
Adopted July 5, 2023
PURPOSE
To provide guidelines for the City Council’s consideration of requests for action upon matters over which the City lacks jurisdiction or substantial influence, and to preserve Council meeting time and resources for those matters upon which the City Council’s decisions have direct and concrete consequence for the City.
BACKGROUND
The City Council is sometimes requested to take action on matters which lie outside the scope of its jurisdiction. The City Council desires to focus on issues within the City’s subject matter jurisdiction and which most immediately affect the City of Lake Forest.
DEFINITION
Resolutions: A resolution is a formal, written action of the City Council and must be formally adopted by the City Council at a publicly noticed meeting. An official resolution is developed in the standard legal format for City resolutions.
Resolutions recognizing individuals or groups will incorporate the same standard format as a formal position resolution. Format modifications that are appropriate for presentations will be made by staff. Adoption of a resolution requires a staff report with a recommendation and justification for issuing the resolution to the requester.
POLICY
Resolutions of the City Council
Fully realizing and supporting the fundamental right of every citizen of this City to make views and opinions known to all persons in any branch of government, it is the policy of the Council of the City of Lake Forest that its actions be restricted to issues within the City’s subject matter jurisdiction, and which most immediately affect the City of Lake Forest.
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City Council Policy: Resolutions
Adopted 7/5/23
By directing the Council's attention to the most locally germane issues, it is the Council's intention to safeguard responsiveness to the residents of Lake Forest by ensuring additional study time for local issues.
The basic criteria for non-staff generated resolutions are as follows:
1. The primary purpose of the resolution must be to give special recognition to individuals or groups, local issues, actions, and/or programs that contribute to the City of Lake Forest. (Examples include notable achievements at a local school.)
2. The resolution’s topic acknowledges a noteworthy occurrence that took place in the City of Lake Forest. (Examples include recognizing a life- saving act in Lake Forest.)
3. The resolution’s topic directly impacts the operations of the City of Lake Forest.
4. The resolution topic must not:
a. Dehumanize, degrade, or ridicule any individual or group. b. Advocate the overthrow of any of the levels of the U.S. government.
5. The resolution topic must comply with federal, state, and local law.
It is further the policy of the Council of the City of Lake Forest that it shall not act or take a position on:
1. Matters concerning the foreign policy of the United States of America or its relationship to other countries of the world except at the expressed request of an elected official of the federal government or an authorized representative of a department or agency of the federal government.
2. Actions or lack of actions of the federal or state government or other state governments or their political subdivisions that do not affect the operations of the City of Lake Forest.
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City Council Policy: Resolutions
Adopted 7/5/23
This policy is not intended to limit the prerogative of members of the City Council to place before the City Council any question which they deem to be appropriate for consideration or to limit debate on issues which meet the above criteria.
Declaratory Letters Issued by Members of the City Council
On matters that do not meet the criteria for the consideration by the Council of a non-staff generated resolution outlined above, members of the City Council may individually or as a non-majority issue a declaratory letter representing their position on the matter. Only fewer than a majority of the entire membership of the Council may (1) discuss the issuance of a declaratory letter representing their position on the matter, or (2) issue a declaratory letter representing their position
on the matter. The declaratory letter must include express language stating that the position contained in the letter does not represent an official position of the City of Lake Forest, and only represents the position of the undersigned. The declaratory letter may, but is not required to, further clarify that the City, as a matter of policy, does not take official positions on such matters.
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Attachment 4
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Attachment 5
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Attachment 6
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 01/16/2024
DEPARTMENT: Management Services
SUBJECT:
STREET SWEEPING AND PERMIT PARKING RESTRICTIONS
ENFORCEMENT ORDINANCE
RECOMMENDED ACTION(S):
Introduce for first reading of an Ordinance entitled: AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 12.16 OF TITLE 12 OF THE LAKE FOREST MUNICIPAL CODE,
RELATING TO ENFORCEMENT OF STREET SWEEPING AND PERMIT
PARKING RESTRICTIONS
EXECUTIVE SUMMARY:
On November 21, 2023, staff provided the City Council with an update related to the City’s parking enforcement strategy. The City Council received a summary of contractual and in-house approaches to delivering parking enforcement services.
Staff’s presentation highlighted the advantages of an in-house parking enforcement program to augment the Orange County Sheriff’s Department (“OCSD”) efforts and provided a timeline for hiring two part-time Parking Control Officers (“PCO”). The primary responsibility of the PCOs will be to enforce parking-related issues, including street sweeping and permit parking-related restrictions.
The current Municipal Code Chapter 12.16: Stopping, Standing and Parking, provides the regulations pertaining to the generalized unlawful stopping, standing, or parking of vehicles. Chapter 12.16.040: Violations, establishes the types of violations that warrant citations. Current practice by the OCSD when issuing a citation related to street sweeping and permit parking restrictions is to use Municipal Code 12.16.040(d) No-Parking Zones. This code section does not provide the opportunity for citation generators (OCSD personnel) to identify whether the offending vehicle was violating a street sweeping restriction or a permit parking restriction. The code section is essentially a “catch all” for both violation types. The Lake Forest Municipal Code has no specific violation for no parking during the posted days and times of street sweeping.
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to issue more detailed citations. The issuance of more detailed citations will identify more precisely the parking restriction to the motorist and enable staff to better track the effectiveness of the City’s parking enforcement strategy.
Staff propose adding two sections to the Lake Forest Municipal Code to facilitate the issuance of citations specific to street sweeping and permit parking restrictions. The attached ordinance would modify the Lake Forest Municipal Code in two significant ways (Attachment). First, the ordinance would amend Chapter 12.16.040 and Chapter 12.16.020 to include unlawful parking in violation of posted street sweeping regulations. Second, the ordinance would add Chapter 12.16.080 to the Lake Forest Municipal Code, which would specifically identify parking violations related to the City’s streets that include permit parking restrictions. This ordinance would not modify the fee amounts issued to vehicle owners that violate these restrictions, which is $50.00 for the first offense.
The attached draft ordinance was generated by the City Attorney’s Office with input from staff and OCSD personnel. Staff recommends the City Council introduce the attached ordinance for first reading. There is no fiscal impact associated with adopting the attached ordinance, as the ordinance does not adjust the fees related to the violations described in this report.
BACKGROUND:
The City receives contract police services, including parking enforcement services, from the OCSD. Parking enforcement services include the patrol and issuance of parking citations. Parking violations remain one of the most common complaints the City receives from the public, and ongoing parking issues have led to inefficient street sweeping, safety concerns, and persistent parking violations in certain neighborhoods. To increase patrol coverage for parking- related enforcement, the City plans to implement an in-house parking enforcement program by late February 2024. This in-house program will include regular weekday coverage and select weekend coverage to augment the parking enforcement activities already performed by the OCSD.
The Lake Forest Municipal Code Chapter 12.16 Stopping, Standing and Parking section provides the regulations relating to the stopping, standing, or parking of vehicles. Chapter 12.16 also defines the restricted zones and the appropriate signs and markings prohibiting or restricting stopping, standing, or parking of vehicles; and requires an inventory of all parking restrictions. This code section also includes a list of violations defining the types of enforceable violations, vehicle removal, tow-away zones, and oversized vehicles parking regulations.
When OCSD personnel issue parking citations for vehicles in violation of posted street sweeping or permit parking restrictions, Lake Forest Municipal Code Item: 11
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12.16.040(d) is described on the citation. Chapter 12.16.040(d) is a broad code section related to generalized no parking, no stopping, no standing of vehicles.
OCSD personnel are not able to distinguish whether the offending vehicle is being issued a citation for either street sweeping or permit parking restrictions.
As a result, the City is unable to efficiently track the success of parking enforcement activities related specifically to one of those restriction types.
DISCUSSION:
As identified by recent community satisfaction surveys and Ask Lake Forest ("ALF”) requests, parking violations remain a significant concern for the community. In response, the City Council approved a Strategic Plan (“SP") initiative SP #10 - Parking Enforcement to enhance parking enforcement services and facilitate cleaner neighborhood streets. The staff’s goal is to implement an in-house parking enforcement program to supplement the efforts of the OCSD.
Staff plan to implement this in-house program, which will include regular patrol coverage with City employees to routinely enforce street sweeping and permit parking-related violations, by late February 2024.
To improve the tracking of the effectiveness of the City’s parking enforcement strategy, staff recommends the City Council modify Chapter 12.16 of Title 12 of the Lake Forest Municipal Code. The attached draft ordinance would amend Chapter 12.16.040 and Chapter 12.16.080 to include unlawful parking in violation of posted street sweeping regulations. The draft ordinance would also add Chapter 12.16.080 to the Lake Forest Municipal Code, which would specifically identify parking violations related to the City’s streets that include permit parking restrictions. These adjustments would enable parking enforcement personnel to issue citations related specifically to street sweeping or permit parking-related restrictions, rather than relying on the more generalized application of code section 12.16.040(d), which does not distinguish between the two violation types.
This ordinance would not modify the fee amounts issued to vehicle owners that violate street sweeping or permit parking-related restrictions, which is $50.00 for the first offense.
The City uses Data Ticket, an electronic citation generation system, to produce parking violations. Data Ticket maintains a permanent record of all citations issued. If the code modifications described in the attached draft ordinance were in effect, staff could generate reports from Data Ticket that specifically track parking citation issuance for street sweeping and permit parking-related violations. This data will provide staff with important data for the management of the City’s overall parking enforcement strategy.
Staff recommends the City Council introduce the attached draft ordinance for first reading (Attachment). The draft ordinance was produced by the City Attorney’s Item: 11
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Office with input from staff and OCSD personnel. There is no fiscal impact associated with adopting the draft ordinance, as the ordinance would not change the fines levied for parking violations. If the attached municipal code changes are approved via conducting the first reading at this City Council meeting, staff plan to present a fee resolution on February 6, 2024, that would institute fees for the new violation categories. The fees for the newly codified offenses related to street sweeping and permit parking would remain the same as the current fee amount issued to vehicle owners that violate parking restrictions.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
Draft Ordinance Amending LFMC Chapter 12.16
Initiated By: Sharlyn De la Paz, Senior Management Analyst Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT
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ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING
CHAPTER 12.16 OF TITLE 12 OF THE LAKE FOREST
MUNICIPAL CODE, RELATING TO ENFORCEMENT
OF STREET SWEEPING AND PERMIT PARKING
RESTRICTIONS
WHEREAS, pursuant to Cal. Const. Art. XI, Sec. 7 and under the City’s general police powers, the City of Lake Forest (“City”) is empowered and charged with responsibility for the health, safety, and welfare of its citizens; and
WHEREAS, Vehicle Code Section 22507 authorizes the City to prohibit or restrict the stopping, parking, or standing of vehicles on certain streets or highways, or portions thereof, during all or certain hours of the day; and WHEREAS, consistent with this authority, the City Council established a Street Sweeping Parking Restriction Policy (“Street Sweeping Policy”), most recently updated in February 2022, to evaluate the merits of and enact street sweeping parking restrictions on a case-by-case basis; and WHEREAS, Vehicle Code Section 22507 further authorizes the City to designate certain streets upon which preferential parking privileges are given to residents and merchants adjacent to the streets for their use and the use of their guests, under which designation said residents and merchants may be issued a permit or permits that exempt them from the prohibition or restriction of the ordinance or the resolution; and
WHEREAS, the City Council adopted the Residential Parking Management Policy (“Permit Parking Policy”) in July 2004, which addresses overflow parking in residential neighborhoods. The Permit Parking Policy was updated in May 2019 as part of a comprehensive review of parking policies and procedures; and WHEREAS, the Permit Parking Policy includes criteria and phases for evaluating and establishing residential permit parking restrictions; and WHEREAS, the City Council desires to establish the necessary mechanisms needed to enforce the Street Sweeping Policy and the Permit Parking Policy in order to address certain negative impacts that can result from on-street parking, including interfering with street sweeping as well as reducing the availability of on-street parking for Lake Forest residents; Item: 11
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST DOES ORDAIN AS FOLLOWS:
SECTION 1. Section 12.16.040 of Title 12 the Lake Forest Municipal Code is hereby amended to add subsection “I” as follows:
“12.16.040 Violations.
I. Street Sweeping. It is unlawful for any person to stop, stand or park a vehicle on sign-posted streets, highways or portions thereof during the times designated for street sweeping, except for any vehicle considered exempt under the Street Sweeping Parking Restriction Policy.”
SECTION 2. Section 12.16.020 of Title 12 the Lake Forest Municipal Code is hereby amended to add subsection “J” as follows:
“12.16.020 Establishment of restricted zones.
...
J. Restricting stopping, standing, or parking during specific hours of the day for streets, highways or portions thereof during the times designated by the City Council for street sweeping.
SECTION 3. Section 12.16.080, titled “Permit Parking Program Enforcement,” is added to Title 12 the Lake Forest Municipal Code to read as follows:
“12.16.080 Permit Parking Program Enforcement
A. The City Council may adopt a resolution, pursuant to the provisions of the Residential Parking Management Policy, designating an area as permit parking only.
B. Except as otherwise provided by the Residential Parking Management Policy, it shall be unlawful for any person to stand or park any vehicle on any street or portion thereof that has been designated as permit parking only, unless a valid permit to park has been issued by the City and is displayed on the vehicle. The decal shall be displayed in clear view as further indicated in the permit issuance instructions.
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C. It shall be unlawful for any person to sell, rent, copy or lease, for any value or consideration, any parking permit or guest parking permit, except as provided by the Residential Parking Management Policy.
D. It shall be unlawful for any person to move solid waste containers in a manner that precludes collection of solid waste, obstructs driveways or other rights of way, or otherwise interferes with vehicular traffic in order to park on a street or portion thereof designated as permit parking only.
E. Each permit issued pursuant to the Residential Parking Management Policy shall be subject to all the conditions and restrictions applicable to the residential permit parking district for which it was issued.
F. The provisions of this section shall not apply to any authorized emergency vehicle as defined in the California Vehicle Code when such vehicle is responding to an emergency, or to the vehicle of a licensed physician who is responding to an emergency provided that vehicle displays an insigne approved by the California Department of Motor Vehicles indicating that the vehicle is owned by a licensed physician.
G. Nothing contained in this section shall be deemed to authorize vehicle parking at any location or at any time otherwise prohibited by any other provision of law.
H. The Director is hereby authorized to place appropriate signs and/or markings adjacent to or at the beginning and end of the street segment in the permit parking district that describes the permit parking restrictions applicable to the permit parking district.
I. Sheriff’s officers, City code enforcement officers and other persons authorized by State law are hereby authorized and directed to issue citations to any person who violates Section 12.16.080 of this Chapter, and such citation shall be deemed to be a civil complaint charging violations of this chapter and title and requiring payment of the penalty set forth therein. The method of giving notice of citation for unattended vehicles shall be as specified in Section 40202 of the California Vehicle Code or any successor provision thereto. Violations of this section shall be processed as civil penalties in accordance with California Vehicle Code Sections 40200 et seq., or any successor Item: 11
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provision thereto.
J. A parking permit shall be subject to revocation in accordance with the provisions of the Residential Parking Management Policy, as well as the conditions and restrictions applicable to the residential permit parking district for which it was issued.”
SECTION 4. The City Council finds that this Ordinance is exempt from the California Environmental Quality Act ("CEQA") because the Ordinance does not qualify as a “project” under CEQA and because the Ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment. (State CEQA Guidelines section 15060, subd. (c)(2), (3).) Section 15378 of the State CEQA Guidelines defines a project as the whole of an action, which could potentially result in either a direct physical change, or reasonably foreseeable indirect physical change, in the environment. Here, the Ordinance will not result in any construction or development, and it will not have any other effect that would physically change the environment. The Ordinance therefore does not qualify as a project subject to CEQA.
In the alternative, even if the Ordinance did qualify as a “project” under CEQA, it would be exempt from CEQA under State CEQA Guidelines section 15061(b)(3), which exempts projects from CEQA “[w]here it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.” Thus, even if the Ordinance could result in some physical change in the environment, the Ordinance is exempt from CEQA because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment.
The City Council, therefore, directs that a Notice of Exemption for this Ordinance be filed with the County Clerk of the County of Orange in accordance with State CEQA Guidelines.
SECTION 5. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.
The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
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SECTION 6. The documents and materials associated with this Ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at Lake Forest City Hall, 100 Civic Center Drive, Lake Forest, California 92630. The City Clerk is the custodian of the record of proceedings.
SECTION 7. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.
PASSED, APPROVED, AND ADOPTED this ______ day of _______, 2024.
MARK TETTEMER
MAYOR
ATTEST:
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
MATTHEW E. RICHARDSON
CITY ATTORNEY
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COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California do hereby certify that the foregoing Ordinance No. ____was duly introduced and placed upon its first reading at a regular meeting of the City Council on the _____ day of _______ 2024, and thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the _____ day of ______, 2024, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LISA BERGLUND
CITY CLERK
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: City Manager
SUBJECT:
CONSIDERATION OF ORDINANCE MAKING VARIOUS UPDATES TO THE
LAKE FOREST MUNICIPAL CODE
RECOMMENDED ACTION(S):
Introduce for first reading an Ordinance entitled: AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING
VARIOUS SECTIONS OF THE LAKE FOREST MUNICIPAL CODE TO MAKE
MINOR AMENDMENTS, CORRECTIONS, AND CLEAN-UP REFINEMENTS
AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA
EXECUTIVE SUMMARY:
The Lake Forest Municipal Code (“LFMC”) is the collection of laws authorized by the City Council that govern the City’s operations. Periodically, the LFMC requires updates to accommodate changes in the technology the laws regulate, make it easier to address problems experienced by residents, and comport to laws passed at the State and Federal levels.
The attached ordinance would update the LFMC by:
•Updating the LFMC to remove reference to the Redevelopment Agency •Clarifying the difference between permits for special events occurring in parks and permits for other special events
•Removing references to non-existent sections
•Removing redundant language regarding the display of licenses and permits as well as regarding signage requirements
•Updating time and place of City Council Meetings
•Aligning restrictions for dogs and other pets at the Lake Forest Civic Center Campus (“Civic Center”) to those of public parks Item: 12
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To effectuate these changes to the LFMC, staff recommends the City Council introduce for first reading the attached Ordinance (Attachment 1).
BACKGROUND:
The LFMC is the collection of laws that govern the City’s operations. Periodically, the municipal code needs to be updated to accommodate changes in the technology the laws regulate, make it easier to address problems experienced by residents, and comport to laws passed at the State and Federal levels. The proposed changes deal with day-to-day functions of the City, such as City Council meeting times and location, regulating parking, operating sport and event facilities, and event permitting. A few of the proposed changes include the removal of obsolete sections and subsections resulting from changes to State or Federal law or due to previous municipal code changes.
DISCUSSION:
The proposed changes to the LFMC require City Council approval of the attached Ordinance (Attachment). A summary of the impact of the attached Ordinance is provided below.
Redevelopment Agency – Removing References to Dissolved Redevelopment Agency
Section 2.24 of Title 2 of the LFMC describes the establishment of a Redevelopment Agency. Redevelopment agencies have been dissolved state- wide. The proposed change in the Ordinance would remove references to the dissolved agency.
Special Events – Differentiating Between Permits for Special Events Occurring in Parks and Permits for Other Special Events
Section 5.05.035 of Title 5 of the LFMC lists the characteristics for special events that would require special event permits. On occasion, special event permit applications are provided to the incorrect department to process, resulting in delays and confusion for residents. To reduce any confusion related to special event permits, additional language would be added through the LFMC update to clarify the difference between permits for special events at City parks and the permits for other special events.
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Criminal History Information for Specified License and Permit Applicants – Removing Obsolete Reference
Section 2.62.014 (F) of Title 2 of the LFMC includes the criminal history information procedures associated with specified license and permit applications.
This section references Section 5.32 for a fortune telling license which does not exist in the LFMC. Therefore, the proposed update to the LFMC would remove the obsolete reference to Section 5.32.
Massage Establishments Display of Permits, Licenses – Removing Redundant Language
Section 5.07.140 of Title 5 of the LFMC lists requirements for the display of permits and licenses for massage establishments. Some of the language in this section is redundant. The proposed changes would remove redundant language to more clearly express requirements for the display of permits and licenses.
Shopping Cart Containment Program Signage Requirements – Removing Repetitive Language
Section 5.40.070 of Title 5 of the LFMC deals with signage requirements for businesses that require a shopping cart containment program. Section 5.40.070 (2) is repetitive of Section 5.40.070 (3). Therefore, staff recommends removing
5.40.070 (2) from the section to remove repetitive language and clearly express signage requirements for businesses.
Time and Place of Regular Meetings of the City Council – Updating Time and Place in the LFMC
Section 2.04.010 of Title 2 of the LFMC lists the time of regular meetings of the City Council. Currently, the section lists the start time for closed session matters as 6:00 p.m. unless otherwise modified by the resolution of the City Council.
Resolution 2017-25 (Attachment 2) established the start time for closed session matters at 5:30 p.m. Staff recommends updating the meeting start time for closed session matters to 5:30 p.m. to ensure the current time of regular meetings is up to date in the City’s municipal code.
Section 2.04.020 of Title 2 of the LFMC lists the place of regular meetings of the City Council. The section currently requires the City Council to designate the location of regular meetings via the adoption of a resolution. Staff recommends the address in the LFMC be updated to reflect the Lake Forest Civic Center address as the place of regular meetings unless otherwise determined by the City Council.
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Dogs and Other Pets at the Civic Center Campus – Aligning Regulations at the Civic Center to Regulations for Public Parks
Section 13.28.040 of Title 13 of the LFMC restricts the presence of dogs and other pets at the Civic Center Campus. Currently, restrictions for dogs and other pets at the Civic Center have resulted in these being virtually banned unless they are service animals. Staff recommends aligning the regulations at the Civic Center to those that apply to City parks. The proposed changes in the LFMC update would remove Section 13.28.040, thereby removing the additional restrictions at the Civic Center for dogs and other pets. Additionally, the proposed change would add the Civic Center to Section 10.12.060 of Title 10 of the LFMC to ensure the regulations for dogs to be curbed be applicable to the Civic Center. Should the proposed changes be adopted, the Civic Center would be subject to the same regulations for dogs and other pets as the regulations at public parks.
These changes to the LFMC were reviewed and approved by the City Attorney.
To effectuate these changes, staff recommend the City Council introduce the attached Ordinance for first reading (Attachment 1).
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
1. Ordinance Amending the LFMC
2. Resolution 2017-25
Initiated By: Nidia Ruelas, Assistant to the City Manager Submitted By: Debra Rose, City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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ORDINANCE NO. ___
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, AMENDING
VARIOUS SECTIONS OF THE LAKE FOREST
MUNICIPAL CODE TO MAKE MINOR AMENDMENTS,
CORRECTIONS, AND CLEAN-UP REFINEMENTS
AND DETERMINING THE ORDINANCE TO BE
EXEMPT FROM CEQA
WHEREAS, the City of Lake Forest (“City”) desires to update various sections of the Lake Forest Municipal Code, described particularly in this Ordinance No.____; and
WHEREAS, such revisions are intended to, among other things, refine and clarify Municipal Code provisions, correct clerical errors, or provide consistency within the Code; and
WHEREAS, on _____, 2024, the City Council considered the staff report, recommendations by staff, and public testimony regarding amendments to Ordinance No.___.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council hereby finds and determines that the Recitals above are true and correct and incorporated herein.
SECTION 2. The City Council finds that Ordinance No. _____ is not subject to the California Environmental Quality Act (CEQA) because the Ordinance is not a CEQA “project” pursuant to State CEQA Guidelines section 15378(b)(5), which provides that organizational and administrative activities of governments that will not result in physical environmental impacts are not CEQA projects, and here the proposed amendments refine and clarify Municipal Code provisions and correct clerical errors. Further, the City Council finds that State CEQA Guidelines section 15061(b)(3) exempts those activities for which it can be seen with certainty that there is no potential to result in significant environmental effects. The Ordinance has no potential to result in physical change to the environment, directly or indirectly, as the Ordinance refines, clarifies, and corrects clerical errors in the Municipal Code and does not propose nor authorize any action that would have the potential to cause a physical change in the environment, directly or indirectly.
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The City Council, therefore, directs that a Notice of Exemption for this Ordinance be filed with the County Clerk of the County of Orange in accordance with State CEQA Guidelines.
SECTION 3. Attached as Exhibit “A” to this Ordinance are the code amendments provided herein displayed by Municipal Code section in underline (for additions) and strikethrough (for deletions) format.
SECTION 4. Section 2.04.010 of Title 2 of the Lake Forest Municipal Code is hereby amended to change the start time of closed session matters for City Council meetings as set forth below:
“2.04.010 Time of regular City Council meetings.
A. The regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hour of 5:30 p.m. for closed session matters, if required. The public session shall commence at 6:30 p.m. However, if the date of any such regular meeting falls on a holiday, the regular meeting shall be held on the next day unless the City Council determines otherwise.
…”
SECTION 5. Section 2.04.020 of Title 2 of the Lake Forest Municipal Code is hereby amended to change the location of regular City Council meetings as set forth below:
“2.04.020 Place of regular meetings.
The regular meetings of the City Council shall be held at the City Council Chambers at the City of Lake Forest Civic Center Campus, located at 100 Civic Center Drive, Lake Forest, CA, 92630, unless an alternate location is determined by the City Council.” SECTION 6. Chapter 2.24 of Title 2 of the Lake Forest Municipal Code is hereby repealed in full to remove obsolete references to Community Redevelopment Agencies as provided in Exhibit “A,” attached hereto and incorporated herein.
SECTION 7. Subsection (F) Section 2.62.014 of Title 2 of the Lake Forest Municipal Code is hereby repealed to remove an obsolete reference to Chapter
5.32 of this Code, and the Section is restated to read in its entirety as provided in Item: 12
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Exhibit “A,” attached hereto and incorporated herein.
SECTION 8. Section 5.05.035 of Title 5 of the Lake Forest Municipal Code is hereby amended in its entirety to clarify the different special event permits and the respective departments authorized to issue such permits as set forth below:
“5.05.035 Special event permit.
A special event permit is required for any special event, as defined in Section 5.05.020. A special event located at a public park only shall require a public park special event permit from the Community Services Department. All other special events shall require a special event permit from the Community Development Department. A special events permit is required for events having any of the following characteristics:
1. Involves the use of public property or facilities or has a substantial impact on traffic, public property or facilities in a way that may require the provision of City public services in response; and/or
2. Could create noise in excess of the noise standards set forth in Section 11.16.040 (“Exterior Noise Standards”) or Section 11.16.050 (“Interior Noise Standards”); and/or
3. Involves the use of any pyrotechnic device as defined in the California Health and Safety Code; and/or
4. Involves the construction or installation of any temporary or permanent tents, canopies or other structures, if the construction or installation requires a permit from the City’s Fire and/or Community Development Department; and/or
5. Involves the use of any exotic or nondomesticated animals, or mechanical amusement rides.
SECTION 9. Section 5.07.140 of Title 5 of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:
“5.07.140 Display of permits, licenses.
Each massage establishment shall display its massage
establishment license, as well as the individual CAMTC certificate and individual license of each certified massage therapist employed or Item: 12
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performing massages at the establishment, in an open and conspicuous place that is visible upon first entering the premises.” SECTION 10. Subsection (A)(2) of Section 5.40.070 of Title 5 of the Lake Forest Municipal Code is hereby repealed, and the Section restated to read in its entirety as provided in Exhibit “A,” attached hereto and incorporated herein.
SECTION 11. Section 10.12.060 of Title 10 of the Lake Forest Municipal Code is hereby amended to amend Subsection (E), as set forth below:
“10.12.060 Dogs to be curbed.
A person having custody of any dog shall not permit, either willfully or through failure to exercise due care or control, any such dog to defecate or urinate upon:
…
E. Any public park or the Lake Forest Civic Center campus.” SECTION 12. Section 13.28.040 of the Lake Forest Municipal Code is hereby repealed in full to as provided in Exhibit “A,” attached hereto and incorporated herein.
SECTION 13. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance.
The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 14. The documents and materials associated with this Ordinance that constitute the record of proceedings on which the City Council’s findings and determinations are based are located at Lake Forest City Hall, 100 Civic Center Drive, Lake Forest, California 92630. The City Clerk is the custodian of the record of proceedings.
SECTION 15. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance Item: 12
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with Government Code Section 36933.
PASSED, APPROVED, AND ADOPTED this ______ day of _______, 2024.
MARK TETTEMER
MAYOR
ATTEST:
LISA BERGLUND
CITY CLERK
APPROVED AS TO FORM:
MATTHEW E. RICHARDSON
CITY ATTORNEY
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California do hereby Item: 12
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certify that the foregoing Ordinance No. ____was duly introduced and placed upon its first reading at a regular meeting of the City Council on the _____ day of _______ 2024, and thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the _____ day of ______, 2024, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
LISA BERGLUND
CITY CLERK
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EXHIBIT “A”
Amended Lake Forest Municipal Code Section 2.04.010
___
2.04.010 Time of regular City Council meetings.
A. The regular meetings of the City Council shall be held on the first and third Tuesday of each month at the hour of 6:00 5:30 p.m. for closed session matters, if required. The public session shall commence at 6:30 p.m. However, if the date of any such regular meeting falls on a holiday, the regular meeting shall be held on the next day unless the City Council determines otherwise.
B. Subsequent to the adoption of this section, the City Council may change the day and time of its regular meetings by resolution of the City Council.
Amended Lake Forest Municipal Code Section 2.04.020
___
2.04.020 Place of regular meetings.
The regular meetings of the City Council shall be held at the City Council Chambers at the City of Lake Forest Civic Center Campus, located at 100 Civic Center Drive, Lake Forest, CA, 92630.a location to be designated by resolution of the City Council.unless an alternate location is determined by the City Council.
Amended Lake Forest Municipal Code Chapter 2.24
___
Chapter 2.24 REDEVELOPMENT AGENCY
2.24.010 Established.
The City Council, on July 11, 1995, adopted ordinance No. 58, declaring that pursuant to Health and Safety Code Section 33101, there is a need for a Redevelopment Agency as described in Health and Safety Code Section 33100 to function in the City.
2.24.020 Council as agency board.
The City Council declares that it shall be serve and be constituted as the Lake Forest Redevelopment Agency, and finds that this service will serve the public interest and promote the public health, safety and welfare. All rights, Item: 12
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powers, duties, privileges and immunities vested by the Health and Safety Code in the Redevelopment Agency shall be vested in the City Council.
2.24.030 City Manager as Agency Executive Director.
The City Manager shall act as the Executive Director of the Redevelopment Agency, and shall exercise all powers and authority granted to the Executive Director by applicable law, the Redevelopment Agency, and/or the City Council.
Amended Lake Forest Municipal Code Section 2.62.014
___
2.62.014 Criminal history information—Specified license and permit applicants.
A. Whenever a person or persons apply for an escort service license or escort license in accordance with Chapter 5.08 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter. Said criminal background investigation shall include a request of the State Department of Justice for a copy of State Summary Criminal History Information involving any specified criminal acts as defined herein and any disqualifying conduct as defined in Chapter 5.08 of this Code.
B. Whenever a person or persons apply for an adult-oriented business license in accordance with Chapter 5.10 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter and Chapter 5.10 of this Code. Said criminal background investigation shall include a request of the State Department of Justice for a copy of the State Summary Criminal History Information involving any specified criminal acts as defined herein and as defined in Chapter 5.10 of this Code.
C. Whenever a person or persons apply for an adult-oriented live entertainer license in accordance with Chapter 5.12 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter and Chapter 5.12 of this Code.
Said criminal background investigation shall include a request of the State Department of Justice for a copy of the State Summary Criminal History Information involving any specified criminal acts as defined herein and as defined in Chapter 5.12 of this Code.
D. Whenever a person or persons apply for a figure model license in accordance with Chapter 5.13 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter and Chapter 5.13 of this Code. Said criminal background investigation shall include a request of the State Department of Justice for a copy of the State Summary Criminal History Information involving Item: 12
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any specified criminal acts as defined herein and as defined in Chapter 5.13 of this Code.
E. Whenever a person or persons apply for a massage establishment license in accordance with Chapter 5.07 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter and Chapter 5.07 of this Code. Said criminal background investigation shall include a request of the State Department of Justice for a copy of the State Summary Criminal History Information involving any specified criminal acts as defined herein and as defined in Chapter 5.07 of this Code.
F. Whenever a person or persons apply for a commercial fortune-telling license in accordance with Chapter 5.32 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter and Chapter 5.32 of this Code. Said background investigation shall include a request of the State Department of Justice for a copy of the State Summary Criminal History Information involving any “particular criminal act” as defined in this chapter and as defined in Chapter 5.32 of this Code.
G F. Whenever a person or persons apply for an adult use planning permit in accordance with Chapter 9.08 of this Code, the City Manager shall cause a criminal background investigation to be conducted in accordance with the provisions of this chapter and Chapter 9.08 of this Code. Said criminal background investigation shall include a request of the State Department of Justice for a copy of the State Summary Criminal History Information involving any specified criminal acts as defined herein and as defined in Chapter 9.08 of this Code.
H G. A copy of the information will be sent to the requester. All information obtained hereunder shall be confidential and used only for the purposes set forth herein. It is unlawful and a misdemeanor for any person to release or use such information for any purpose not authorized herein.
I H. Applicants for licenses subject to this section shall be required to pay the expedited processing fee set by the State Department of Justice in addition to the basic processing fee set by the State Department of Justice.
Amended Lake Forest Municipal Code Section 5.05.035
___
5.05.035 Special event permit.
A special event permit is required for any special event, as defined in Section 5.05.020., A special event located at a public park only shall require a Item: 12
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public park special event permit from the Community Services Department. All other special events shall require a special event permit from the Community Development Department. A special events permit is required for events having any of the following characteristics:
1. Involves the use of public property or facilities or has a substantial impact on traffic, public property or facilities in a way that may require the provision of City public services in response; and/or
2. Could create noise in excess of the noise standards set forth in Section 11.16.040 (“Exterior Noise Standards”) or Section 11.16.050 (“Interior Noise Standards”); and/or
3. Involves the use of any pyrotechnic device as defined in the California Health and Safety Code; and/or
4. Involves the construction or installation of any temporary or permanent tents, canopies or other structures, if the construction or installation requires a permit from the City’s Fire and/or Community Development Department; and/or
5. Involves the use of any exotic or nondomesticated animals, or mechanical amusement rides.
Amended Lake Forest Municipal Code Section 5.07.140
___
5.07.140 Display of permits, licenses.
Each massage establishment shall display its massage establishment license, and as well as the individual CAMTC certificate and individual license for of each certified massage therapist employed or performing massages at the establishment, in an open and conspicuous place that is visible upon first entering the premises. Passport-size photographs of the massage establishment licensee shall be affixed to the massage establishment license on display pursuant to this section. Each certified massage therapist shall display his or her license issued under this chapter in an open and conspicuous place at the premises where the massage is being performed.
Amended Lake Forest Municipal Code Section 5.40.070
___
5.40.070 Signage requirements.
A. Within ninety (90) calendar days of the effective date of this section, every shopping cart made available for use by customers shall have a sign Item: 12
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permanently affixed to it, not smaller than sixty (60) square inches, consisting of white lettering at least three-sixteenth (3/16) inches in height on a contrasting background which:
1. Identifies the specific name and location of the retailer that owns or uses the cart;
2. Notifies the public of the procedure to be utilized for authorized removal of the cart from the premises;
3 2. Notifies the public that the unauthorized removal of the cart from the premises of the business, or the unauthorized possession of the cart, is a violation of state and local law; and
4 3. Lists a valid telephone number or address for returning the cart removed from the premises to the retailer.
B. Within ninety (90) calendar days of the effective date of this section, signs shall be posted at the entrance and exit to the retail establishment, measuring no less than seventeen (17) inches by twenty-two (22) inches in size, consisting of white lettering no smaller than one (1) inch in height on a contrasting background which notifies customers that shopping carts may not be removed from the premises. Additional signs may be posted on the premises notifying customers that shopping carts may not be removed from the premises.
C. Such signs shall be maintained in legible condition at all times and replaced as becomes necessary due to weathering, damage, vandalism, etc.
Amended Lake Forest Municipal Code Section 10.12.060
___
10.12.060 Dogs to be curbed.
A person having custody of any dog shall not permit, either willfully or through failure to exercise due care or control, any such dog to defecate or urinate upon:
A. A public sidewalk or parkway comprising the area between the street and sidewalk;
B. The floor of any common hall in any apartment house, tenement house, motel or other multiple dwelling;
C. Any entranceway, stairway or wall immediately abutting on a public sidewalk;
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D. The floor of any theater, shop, store, office building or other building used by the public; or
E. Any public park or the Lake Forest Civic Center campus.
The person having custody of any dog shall immediately remove any feces deposited by such dog.
Amended Lake Forest Municipal Code Section 13.28.040
___
E. Animals.
1. No person shall cause, permit, or allow any animal owned or possessed by him or her, or any animal in his or her care, custody, or control to be present at the Civic Center except:
a. Dogs or cats when confined within the interior of a vehicle;
b. Dogs which have been specially trained and are being used by blind or disabled persons to aid and guide them in their movements;
c. In connection with activities authorized in writing by the Council or the City Manager or designee;
d. Fowls or animals turned loose at the direction of the Council.
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ATTACHMENT 2
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Item: 12
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/16/2024
DEPARTMENT: Public Works
SUBJECT:
QUARTERLY CAPITAL IMPROVEMENT PROGRAM UPDATE
RECOMMENDED ACTION(S):
Receive and file.
EXECUTIVE SUMMARY:
The City is working on 68 ongoing Capital Improvement Plan (“CIP”) projects worth $35.4 million investment in the community. This report updates the City Council on significant changes from the last quarter for the CIP projects in progress. Staff recommends the City Council receive and file this report.
BACKGROUND:
The City Council approved the City’s 2023-2030 Capital Improvement Plan (“2023- 2030 CIP”) on June 20, 2023. The first two-year cycle of the 2023-2030 CIP included 34 new capital projects worth over $21.9 million in infrastructure investment for the community (Attachment). The City is also working on 34 ongoing projects worth an additional $13.5 million investment in the community.
DISCUSSION:
This report updates the Council on the CIP projects in progress. Staff tracks CIP projects through the various phases of development. In the last quarter, the City completed four CIP projects to bring the total number of completed projects in 2023 to 13.
Completed projects include the following projects:
1. El Toro/Portola Parkway Intersection Improvements
2. ADA Ramps CDBG (Community Development Block Grant) Phase 13
3. El Toro Park Lodgepole Improvements
4. Improvements to the restroom and electrical system at El Toro Park Item: 13
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Seven projects are currently in the Construction Phase and include the following projects:
1. Slurry Seal for residential Zone A, the largest project
2. Street Parkways Tree Replacement Program
3. Sports Park Parking Lot Slurry Seal
4. Bake/Trabuco Widening Utility Relocations
5. Sports Park Office Renovations
6. Senior Center Patio Cover
7. New Street Name Signs Replacement project
Five new projects are scheduled to be awarded for construction over the next three months:
1. Trabuco Road Pavement Resurfacing
2. Trabuco Road Ascension Cemetery Left Turn Holding Pocket
3. Trabuco Road Asphalt Trail Rehabilitation Project
4. Lake Forest Drive Resurfacing from Portola to Bake
5. ADA Ramps CDBG Phase 14
Four additional projects construction packages are getting ready for advertisement in the first quarter of 2024. Designs for five projects were completed within the last quarter, and designs of 10 additional projects are in progress. In addition, the community survey for one park project is complete.
Staff recommends the City Council receive and file this report.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
Capital Improvement Plan 2023-2030
Initiated By: Nazila Mokarram, Principal Civil Engineer Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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ATTACHMENT
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CITY OF LAKE FOREST
Capital Improvement Plan
2023-2030
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CAPITAL IMPROVEMENT PLAN 2023-2030
Elected Officials
Doug Cirbo, Mayor
Mark Tettemer, Mayor Pro Tem
Robert Pequeño,Council Member
Scott Voigts, Council Member
Benjamin Yu, Council Member
Community Services
Commission
Planning Commission
Jolene Fuentes, Chair
Traffic and Parking
Commission
Loretta Herrin, Chair Jordan Villwock, Vice Chair
Francisco Barajas, Commissioner
Thomas Ludden, Commissioner
Michael Stannard, Commissioner
Vladimir Anderson, Commissioner
Mark Armando, Commissioner
Gerardo Camarena, Commissioner
Jim Fouste, Commissioner
Jim Richert, Commissioner
Kelly Gould, Vice Chair
Tim Burton, Commissioner
Margie Matsil, Commissioner
Victor Scherr, Commissioner
City Staff
Debra Rose, City Manager
Keith Neves, Assistant City Manager
Matthew Richardson, City Attorney
Lisa Berglund, City Clerk
Kevin Shirah, Director of Finance/ City Treasurer
Gayle Ackerman, Director of Community Development
Tom Wheeler, Director of Public Works/ City Engineer
Captain Christine Berryman, Chief of Police Services
Baryic Hunter, Division Chief - Fire Services
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CAPITAL IMPROVEMENT PLAN
TABLE OF CONTENTS
Page
1City Manager’s Project Prioritization
Message
2023-2030 Capital Improvement Plan 3
42023-2025 Capital Improvement Plan –
Expenditures
2023-2025 Capital Improvement Plan – 5
6 7
8 Funding Sources
2025-2030 Capital Improvement Plan –
Expenditures
2025-2030 Capital Improvement Plan –
Funding Sources
Detail Descriptions of Projects
2023-2030
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CITY OF LAKEFOREST
Mayor
Doug Cirbo
Mayor Pro Tem
Mark Tettemer
Council Members
Robert Pequeño
Scott VoigtsJune 20, 2023
Benjamin Yu
City Manager
Debra DeBruhl Rose
Honorable Mayor and Members of the City Council:
To provide context and insight into the City’s development of the 2023-2030 Capital Improvement Plan and how projects are prioritized, staff has prepared the following:
In the broadest context, staff reviews the City’s updated Strategic Plan for projects and programs that were previously recommended by the City Council. In general, the Strategic Plan consists of the latest version of the Resident and Business Survey, input from joint commission workshops, city council workshops which utilize Strength, Weakness, Opportunity, and Threat (“SWOT”) analysis and opportunity rankings, staff’s review and analysis, and other community inputs. This effort produces a list of projects for consideration in the Capital Improvement Plan. After creation of this global list the projects are further analyzed based on each project’s needs, potential impacts if deferred, traffic model analysis, available staffing resources required, project’s programmed year, amongst other inputs. Then the projects are analyzed by proposed funding sources to optimize the available funding. The most restrictive funds are programmed first, followed by the next most restrictive funds, until all projects left for consideration would be funded by the general fund. Staff makes a “draft” recommendation to City Council at a budget workshop and receives comments. Those comments are incorporated into the “final” recommendation and brought to City Council for approval.
The CIP Budget includes projects that reflect the City's commitment to providing highly desired facilities, while maintaining and improving existing infrastructure and assets. The CIP Budget includes eighteen traffic and street related projects. These projects are designed to improve safety, traffic flow, median and parkway landscaping, and maintain the roadway network. Other projects include crosswalk safety enhancements, signal synchronization projects with neighboring cities, street asphalt resurfacing, and parkway turf removals. Also included in the CIP are projects to enhance the City’s facilities, including renovations at the Sports Park and Etnies skate park as well as park renovation projects at Cavanaugh, Lake Forest, Nature Park, Peachwood, and Vintage and synthetic turf replacement and restroom renovations at other parks. www.lakeforestca.gov
Lake Forest City Hall
100 Civic Center Drive
Lake Forest, CA 92630
(949) 461-3400
Fax: (949) 461-3511
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Although the City Council approves a seven-year Capital Improvement Plan, only the first the first two years are funded. The seven-year Capital Improvement Plan will routinely be revised and updated to maintain a revolving seven-year program. Therefore, at the completion of the two years staff will revisit the prioritization process to allow for adjustments whether those are for new project needs, funding availability, or others.
The CIP Budget represents a new investment of approximately $21.9 million over the next two years. Due to strategic and conservative funding of capital improvements projects, the City of Lake Forest continues to maintain and improve its infrastructure, adding to the high quality of life enjoyed by our residents and businesses.
Sincerely,
Debra Rose
City Manager
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2023-2030
CAPITAL IMPROVEMENT PLAN
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2023-2025 Capital Improvement Plan - Expenditures
Fiscal Year of Funding
FY 2023-24Project Class and Public Works
Project #
25E01
24P01
25P02
25P03
24P04
24P05
25P06
Category Description Funding Source FY 2024-25
30,000
Number
E01
P01
P02
P03
P04
P05
P06
Environmental Aliso Creek Drainage Repairs General Fund $ $
$
$
$
$
$
- $
$
$
$
$
$
$
Parks
Parks
Parks
Parks
Parks
Parks
Lake Forest Sports Park Renovations
Lake Forest Sports Park Existing Synthetic Field Replacement Etnies Skate Park Improvement Project
Foothill Ranch Box Lacrosse Installation Project
Pickleball Analysis and Court Installation Project
Neighborhood Park Renovations - Nature Park and Lake Forest Park Neighborhood Park Improvement Reserve Fund
General Fund
Neighborhood Park Improvement Reserve Fund
General Fund
20,000 280,000
1,100,000
100,000
175,000
135,000
60,000
-
-
100,000
120,000
-
General Fund
Neighborhood Park Improvement Reserve Fund
P07
P08
P09
P10
P11
P12
P13
P14
P15
P16
S01
S02
S03
S04
S05
S06
S07
S08
S09
T01
T02
T03
24P07
25P08
24P09
24P10
24P11
24P12
24P13
25P14
24P15
24P16
24S01
24S02
24S03
24S04
24S05
24S06
24S07
26S08
24S09
25T01
24T02
25T03
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Parks
Neighborhood Park Renovations - Vintage Park
Neighborhood Park Renovations - Cavanaugh Park
Neighborhood Park Renovations - Peachwood Park
Heroes Park Sports Field Renovations
Neighborhood Park Improvement Reserve Fund
Neighborhood Park Improvement Reserve Fund
Neighborhood Park Improvement Reserve Fund
Neighborhood Park Improvement Reserve Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
Various
Community Development Block Grant Fund (CDBG)
General Fund
General Fund
General Fund
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
30,000
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
170,000
50,000
180,000
110,000
50,000
215,000
112,200
220,000
150,000
-
150,000
300,000
4,680,000
138,669
350,000
125,000
30,000
25,000
210,000
-
Baker Ranch Park Turf Replacement -
-
-
Barker Ranch Dog Park Synthetic Turf Replacement
Park Shelter Rehabilitation Project - Rimgate Park
Citywide Park Restroom Painting and Renovations Project Sports Park Parking Lot Slurry Seal
Trabuco Asphalt Trail Rehabilitation Project
Street Resurfacing and Slurry Seal Projects
CDBG - ADA Ramps Phase 15-17
Trabuco Road Ascension Cemetery left-turn holding pocket El Toro Road Bus Shelter Renovations
Non Functional Turf Removal Study and Replacement
Arterial Wall Enhancements in Southwest Lake Forest
Ridge Route Median Improvement Projects
Bridge Inspection Repairs
150,000
-
-Parks
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Traffic
Traffic
Traffic
6,360,000
-
-
-
70,000
100,000General Fund
General Fund
Infrastructure Reserve Fund
General Fund
Community Development Block Grant Fund (CDBG)
General Fund
-
-
Arterial Median Improvement Project
Audible Pedestrian Signals
Protective Permissive Left Turn Project
Bake Parkway and Rockfield Traffic Signal Synchronization Program 200,000
-
425,000
-
$
$
$
180,000
-
370,000General Fund
T04 25T04 Traffic Irvine Blvd-Trabuco Road Traffic Signal Synchronization Program South Coast Air Quality Management District Fund (SCAQMD)
$ - $ 45,000
T05
T06
T07
24T05
24T06
24T07
Traffic
Traffic
Traffic
Southbound Rancho Parkway Widening at Lake Forest
Widening of Southbound Jeronimo at Lake Forest Drive
Widening of Westbound Los Alisos to Add a Dedicated Right-turn Lane at Lake Forest Traffic Mitigation Fund (LFTM) Rockfield Blvd.
Lake Forest Traffic Mitigation Fund (LFTM)
Lake Forest Traffic Mitigation Fund (LFTM)
$
$
$
224,000
116,100
667,700
T08
T09
24T08
24T09
Traffic
Traffic
Second left-turn Lanes in All Directions at the Intersection of Los Alisos and Muirlands
Meadows Traffic Improvements: Bake / Toledo
Foothill Circulation Phasing Plan Capital Projects Fund (FCPP)
Meadows Traffic Improvement Program Fund (MTIP)
$
$
1,525,000
2,122,900
12,306,569 9,665,000
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Two-Year Capital Improvement Plan - Funding Sources
Fiscal Year of Funding
FY 2023-24 FY 2024-25
9,665,000
Funding Needs:
Capital Project Expenditures $ 12,306,569 $
Funding Sources:
General Fund $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,517,200 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
2,130,000
280,820
950,000
Infrastructure Reserve Fund
Neighborhood Park Improvement Reserve Fund
Gas Tax Fund (HUTA)
Gas Tax Road Maintenance and Rehabilitation Account Fund (RMRA SB1) Measure M2 Local Fairshare
South Coast Air Quality Management District Fund (SCAQMD) Community Development Block Grant Fund (CDBG)
Park Development Capital Projects Fund
Opportunity Study Area Capital Projects Fund
Lake Forest Traffic Mitigation Fund (LFTM)
Foothill Circulation Phasing Plan Capital Projects Fund (FCPP) M2 CTFP Competitive Grant Funds
-
315,000
- -
1,011,053
3,668,947
4,116,500
1,962,680
45,000
180,000
-
138,669
-
-
-
-
-
-
-
-
-
-
-
1,007,800
1,525,000
-
Meadows Traffic Improvement Program Fund (MTIP)
Park Development Fund - (Prop 68 Grant Funding)
Lake Forest Traffic Mitigation Fund (NITM Reimbursement Irvine) Unfunded
2,122,900
-
-
-
TOTAL 12,306,569 9,665,000
Goal Priority Area Strategy
A. Our Livable
City is well
planned,
attractive, and
safe.
a) Prioritize Initiatives to reduce traffic congestion, improve mobility and manage on-street parking.1. Well Planned: Purposeful direction in land use and transportation plan a) Enhance the City’s overall visual character, maintain
2. Attractive: Investment and maintenance in public facilities, infrastructur City assets and proactively reinvest in southwest Lake Forest.
2. Attractive: Investment and maintenance in public facilities, infrastructure, and natural resources that enhance the visual character of the City and supports quality neighborhoods
b) Consistently invest in the City's park system.
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2025-2030 Proposed Capital Improvement Plan - Expenditures Fiscal Year of Funding
FY 2027-28Project Class and Public Works
Project #
25E01
24P01
25P02
25P03
24P04
24P05
25P06
Category Description Funding Source FY 2025-26 FY 2026-27 FY 2028-29 FY 2029-30Number E01
P01
P02
P03
P04
P05
P06
Environmental Aliso Creek Drainage Repairs General Fund $ $
300,000
Parks
Parks
Parks
Parks
Parks
Parks
Lake Forest Sports Park Renovations
Lake Forest Sports Park Existing Synthetic Field Replacement Etnies Skate Park Improvement Project
Foothill Ranch Box Lacrosse Installation Project
Pickleball Analysis and Court Installation Project
Neighborhood Park Renovations - Nature Park and Lake Forest Park Neighborhood Park Improvement Reserve Fund Neighborhood Park Improvement Reserve Fund
General Fund
Neighborhood Park Improvement Reserve Fund
General Fund
1,100,000
General Fund $
$
85,000
500,000
P07
P08
P09
P10
24P07
25P08
24P09
24P10
Parks
Parks
Parks
Parks
Neighborhood Park Renovations - Vintage Park
Neighborhood Park Renovations - Cavanaugh Park
Neighborhood Park Renovations - Peachwood Park
Heroes Park Sports Field Renovations
Neighborhood Park Improvement Reserve Fund
Neighborhood Park Improvement Reserve Fund
Neighborhood Park Improvement Reserve Fund
$ 300,000
Neighborhood Park Improvement Reserve Fund
P11 24P11 Parks Baker Ranch Park Turf Replacement General Fund General FundP12
P13
24P12
24P13
Parks
Parks
Barker Ranch Dog Park Synthetic Turf Replacement
Park Shelter Rehabilitation Project - Rimgate Park General Fund P14
P15
P16
S01
S01
S01
25P14
24P15
24P16
24S01
24S01
24S01
Parks
Parks
Parks
Streets
Streets
Streets
Citywide Park Restroom Painting and Renovations Project Sports Park Parking Lot Slurry Seal
Trabuco Asphalt Trail Rehabilitation Project
Street Resurfacing and Slurry Seal Projects
Street Resurfacing and Slurry Seal Projects
Street Resurfacing and Slurry Seal Projects
General Fund
General Fund
General Fund
Various
Measure M2 Local Fairshare
Gas Tax Road Maintenance and Rehabilitation Account
Fund (RMRA SB1)
$
$
1,900,000
2,100,000
$
$
1,900,000
2,100,000
$
$
1,900,000
2,100,000
$
$
1,900,000
2,100,000
$
$
1,900,000
2,100,000
S01
S02
S03
S04
S05
S06
S07
S08
S09
T01
T02
T03
24S01
24S02
24S03
24S04
24S05
24S06
24S07
26S08
24S09
25T01
24T02
25T03
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Streets
Traffic
Traffic
Traffic
Street Resurfacing and Slurry Seal Projects
CDBG - ADA Ramps Phase 15-17
Trabuco Road Ascension Cemetery left-turn holding pocket El Toro Road Bus Shelter Renovations
Non Functional Turf Removal Study and Replacement
Arterial Wall Enhancements in Southwest Lake Forest
Ridge Route Median Improvement Projects
Bridge Inspection Repairs
Arterial Median Improvement Project
Audible Pedestrian Signals
Protective Permissive Left Turn Project
Bake Parkway and Rockfield Traffic Signal Synchronization Program Infrastructure Reserve Fund
Community Development Block Grant Fund (CDBG)
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
General Fund
$ 175,000 $ 175,000
$
$
200,000
425,000
$
$
200,000
180,000
$ 200,000 $ 200,000 $ 200,000
Community Development Block Grant Fund (CDBG)
General Fund
General Fund
T04 25T04 Traffic Irvine Blvd-Trabuco Road Traffic Signal Synchronization Program South Coast Air Quality Management District Fund (SCAQMD)
T05
T06
T07
T08
24T05
24T06
24T07
24T08
Traffic
Traffic
Traffic
Traffic
Southbound Rancho Parkway Widening at Lake Forest
Widening of Southbound Jeronimo at Lake Forest Drive
Lake Forest Traffic Mitigation Fund (LFTM)
Lake Forest Traffic Mitigation Fund (LFTM)
Lake Forest Traffic Mitigation Fund (LFTM)
Foothill Circulation Phasing Plan Capital Projects Fund (FCPP)
Widening of Westbound Los Alisos to Add a Dedicated Right-turn Second left-turn Lanes in All Directions at the Intersection of Los Alisos and Muirlands
T09 24T09 Traffic Meadows Traffic Improvements: Bake / Toledo Meadows Traffic Improvement Program Fund (MTIP) 7,085,000 4,380,000 4,375,000 4,200,000 4,200,000
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2025-2030 Proposed Capital Improvement Plan - Funding Sources Fiscal Year of Funding
FY 2027-28FY 2025-26 FY 2026-27
4,380,000
FY 2028-29
4,200,000
FY 2029-30
4,200,000
Funding Needs:
Capital Project Expenditures $ 7,085,000 $ $ 4,375,000 $ $ 41356000
Funding Sources:
General Fund
Infrastructure Reserve Fund
Neighborhood Park Improvement Reserve Fund
Gas Tax Fund (HUTA)
Gas Tax Road Maintenance and Rehabilitation Account Fund (RMRA SB1) Measure M2 Local Fairshare
South Coast Air Quality Management District Fund (SCAQMD) Community Development Block Grant Fund (CDBG)
Park Development Capital Projects Fund
Opportunity Study Area Capital Projects Fund
Lake Forest Traffic Mitigation Fund (LFTM)
Foothill Circulation Phasing Plan Capital Projects Fund (FCPP) M2 CTFP Competitive Grant Funds
Meadows Traffic Improvement Program Fund (MTIP)
Park Development Fund - (Prop 68 Grant Funding)
Lake Forest Traffic Mitigation Fund (NITM Reimbursement Irvine) Unfunded
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,010,000 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
200,000 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
200,000 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
200,000 $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
200,000
- -
-
-
-
-
-
-
-
-
-
-
-
1,900,000
-
2,100,000
1,900,000
2,100,000
1,900,000
2,100,000
1,900,000
2,100,000
1,900,000
2,100,000
1,900,000
- - - -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
175,000 180,000 175,000
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
TOTAL 7,085,000 4,380,000 4,375,000 4,200,000 4,200,000