Lake Forest City Council
June 18, 2024

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Attachment 3
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7 RESOLUTION NO. 2024-__

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LAKE FOREST, CALIFORNIA, CONCERNING THE LIST OF
PROJECTS FOR FISCAL YEAR 2024/25 FUNDED BY SB1:

THE ROAD REPAIR AND ACCOUNTABILITY ACT.

WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City of Lake Forest (“City”) are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and
WHEREAS, the City must adopt by resolution a list of projects proposed to receive fiscal year funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City, will receive an estimated $2,229,785 in Road Maintenance and Rehabilitation Account funding in Fiscal Year 2024/25 from SB 1; and
WHEREAS, the City used a Pavement Management System to
develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate the 170 centerline miles of streets; and
WHEREAS, the City’s 2023 Pavement Management Report found that the City’s streets and roads are in a “good” condition and this revenue will help maintain the overall quality of our road system and over the next decade will maintain the City streets and roads in a “good” condition; and maintaining and preserving the local street and road system in good condition will reduce drive times, traffic congestion, improve bicycle safety, and make the pedestrian experience safer; and
WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure, with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge Item: 16
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7 technology, materials and practices, will have significant positive co-benefits statewide; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF

LAKE FOREST, CALIFORNIA DOES HEREBY RESOLVE, AND

INFORM CALIFORNIA TRANSPORTATION COMMISSION, AS
FOLLOWS:

Section 1. The foregoing recitals are true and correct.

Section 2. The approved Capital Improvement Project budget for fiscal year 2024/25 incorporates the following list of projects to be funded with Road Maintenance and Rehabilitation Account revenues:

Annual Slurry Seal, Zone A (PW 2022-05A) - The slurry sealing of non-arterial public streets in Zone A, the neighborhood between Jeronimo Rd. and I-5 Freeway, North of Ridge Route. This project would provide an estimated useful life of 7 to 10 years. Pre- construction design, document preparation and estimating started in June 2023 and was completed in December 2023, construction started in January 2024 with a tentative end date in July 2024.

Annual Slurry Seal, Zone D (24S01-A) - The slurry sealing of non- arterial public streets in Zone D, the neighborhood between Trabuco Rd. and Portola Parkway, North of Lake Forest Drive. This project would provide an estimated useful life of 7 to 10 years. Pre- construction design, document preparation and estimating started in November 2023 with a tentative end date in August 2024, construction tentative start date in March 2025 with a tentative end date in September 2025.

Annual Slurry Seal, Zone E (25S01-A) - The slurry sealing of non- arterial public streets in Zone E, the neighborhood between Trabuco Rd. and Portola Parkway, South of Lake Forest Drive. This project would provide an estimated useful life of 7 to 10 years. Pre- construction design, document preparation and estimating has a tentative start date in November 2024 and tentative end date in November 2025.

Road Rehabilitation and Slurry Seal, Jeronimo and Muirlands (PW 2021-05B) The road rehabilitation and slurry seal project would spot repair streets and then slurry seal the entire length of the projects, generally from Los Alisos to Bake Parkway. This project would provide an estimated useful life of 10 to 15 years. The construction tentative start date is in October 2024 and tentative end date in October 2025. This project will also be partially funded Item: 16
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7 through the Pavement Management Relief Funding (PMRF) Program.

Street Resurfacing: El Toro from Jeronimo to Trabuco (PW 2022-05B) - This road rehabilitation project would grind and overlay El Toro Road from Jeronimo to Trabuco. This project would provide an estimated useful life of 10 to 15 years. Pre-construction design, document preparation and estimating started in October 2023 and is anticipated to be completed in October 2024.

Street Resurfacing: Trabuco Road from Peachwood to Bake Pkwy (24S01-B) - The road rehabilitation project would grind and overlay Trabuco Road from Peachwood to Bake Pkwy. This project would provide an estimated useful life of 10 to 15 years. Pre- construction design, document preparation and estimating started in November 2022 and was completed in August 2023, with tentative construction start date in June 2024 and tentative end date in June 2025.

Street Resurfacing: portions of Lake Forest from Bake Pkwy to I-5 Fwy (25S01-B) - The road rehabilitation project would grind and overlay portions of Lake Forest Drive from Bake Pkwy to I-5 Fwy.

This project would provide an estimated useful life of 10 to 15 years.

Pre-construction design, document preparation and estimating started in February 2023 and with tentative completion date in October 2024. The tentative construction start date for first phase is June 2024 and tentative end date is June 2025.

Street Resurfacing: portions of El Toro Rd from Glenn Ranch Rd to I-5 - The road rehabilitation project would grind and overlay portions of Lake Forest Drive from Bake Pkwy to I-5 Fwy. This project would provide an estimated useful life of 10 to 15 years. Pre- construction design, document preparation and estimating tentative start date is in October 2023 and is anticipated to be completed in October 2024.

Street Resurfacing: portions of Bake Pkwy from Rancho Pkwy South to South Pointe Dr - The road rehabilitation project would grind and overlay portions of Bake Parkway from Rancho Pkwy South to South Pointe Dr (design only). This project would provide an estimated useful life of 10 to 15 years. Pre-construction design, document preparation and estimating tentative start date is in June 2023 and is anticipated to be completed in October 2024.

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7 Section 5. This Resolution shall become effective upon the date of its adoption.
[Signatures on following page]
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7 PASSED, APPROVED AND ADOPTED this ____ day of June 2024. ________________________

MARK TETTEMER
MAYOR
ATTEST:
____________________________________

LISA BERGLUND

CITY CLERK
APPROVED AS TO FORM:
____________________________________
MATTHEW E. RICHARDSON

CITY ATTORNEY
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7 State of California )
County of Orange ) SS
City of Lake Forest )
I, LISA BERGLUND, City Clerk of the City of Lake Forest, California do hereby certify that the foregoing Resolution No. 2024-_____ was duly passed and adopted by the City Council at a regular meeting thereof, held on the ____ day of June, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
________________________

LISA BERGLUND

CITY CLERK
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Public Works
SUBJECT:

AWARD A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF THE PROTECTED-PERMISSIVE LEFT TURN PHASING PROJECT - PHASE 2 (24T02)
RECOMMENDED ACTION(S):

1. Award a Professional Consultant Services Agreement to AGA Engineers, Inc. (“Agreement”) in the amount of $91,745 for the Protected-Permissive Left Turn Phasing Project - Phase 2.

2. Authorize the Mayor to sign, and the City Clerk to attest to the Agreement with AGA Engineers, Inc., substantially in the form attached.

EXECUTIVE SUMMARY:

As part of the 2023-2030 Capital Improvement Plan (“CIP”), the City Council approved the Protected-Permissive Left Turn Phasing Project – Phase 2 (“Project”). The Project will include the flashing yellow arrow (“FYA”) traffic signal operation, which will be implemented at the following signalized intersections:
•Catalina at Alton Parkway
•Monarch at Alton Parkway
Following a Request for Proposals (“RFP”) process, staff recommends awarding an agreement in the amount of $91,745 to AGA Engineers, Inc. to design the project under an initial three-year term with two optional one-year extensions (“Agreement”) (Attachment 1). The initial term will start on June 19, 2024, and end on June 18, 2027, unless earlier terminated or renewed per the Agreement.

Staff performed a reference check for AGA Engineers, Inc. in accordance with the City’s Purchasing and Contracting Guidelines, which provided favorable reviews of services provided by AGA Engineers, Inc. at other local agencies (Attachment 2).

The proposed agreement was prepared by the Finance Department and has been approved as to form by the City Attorney. The 2023-2025 CIP budget includes sufficient funds for the recommended action.

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BACKGROUND:

On December 18, 2018, the City Council approved the Citywide Protective- Permissive Left Turn (“PPLT”) Phasing Study prepared by Albert Grover & Associates (“Albert Grover”). This included the following intersections for the installation of PPLTs in future phases:
•Catalina at Alton Parkway
•Monarch at Alton Parkway
PPLTs allow drivers to turn left with a protected green arrow as well as the ability to turn left on the green ball when there are sufficient gaps in traffic flow. As part of the Albert Grover study, Albert Grover recommended the use of Flashing Yellow Arrows (“FYA”) as the means to operate the PPLT. FYA is a form of PPLT phasing where a signal head features a flashing yellow arrow indication in addition to the steady green, yellow, and red arrow indications. During the FYA indication, vehicles can turn left after yielding to opposing traffic and pedestrians.

Based upon technical studies, the FYA signals have shown to help drivers make fewer driver errors, reduce delays, improve traffic flow, and improve traffic safety.

In April 2023, staff successfully installed the initial PPLT phase which were implemented at the following intersections:

•Towne Centre Drive and Market Place
•Centre Drive at Rockfield Boulevard
In addition, signing and striping improvements were implemented at the intersection of El Toro Road and Toledo Way per the Albert Grover PPLT Phasing Study.

As a continuation of the PPLT phasing program, staff identified the second phase of the program and included the anticipated final design and construction cost (in the amount of $425,000) within the 2023-2030 Capital Improvement Plan.

On March 18, 2024, staff solicited requests for proposals for the final design of the PPLT Phase 2 Project on the City’s eProcurement Portal, OpenGov.

DISCUSSION:

Albert Grover’s study determined that the intersection at Catalina and Alton Parkway would benefit from the installation of a PPLT phase for the north-south approaches for Catalina. Based on the volume of left-turning vehicles, opposing Item: 17
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through traffic, and right turn volume, the PPLT implementation would provide additional opportunities for vehicles to make the left turns when conflicting traffic is not present to reduce driving delays and driver frustration. Physical improvements to the roadway include modifying the raised median, restriping lanes, removing landscaping, and conducting minor pavement rehabilitation.

Albert Grover’s study also identified that the intersection at Monarch and Alton Parkway would benefit from the installation of a PPLT phase for the north-south approaches for Monarch. Based on the volume of left-turning vehicles, opposing through traffic, and right turn volume, the PPLT implementation would provide additional opportunities for vehicles to make the left turns when conflicting traffic is not present to reduce driving delays and driver frustration. Physical improvements to the roadway include modifying the raised median, restriping lanes, removing landscaping, and conducting minor pavement rehabilitation.

With this understanding, staff initiated a competitive procurement process to solicit proposals for Professional Consulting Services for the final design of the PPLT Phase 2 Project. The solicitation was posted on the City’s eProcurement Portal, OpenGov, for three weeks. The Request for Proposal (“RFP”) received 186 public views and thirteen (13) firms downloaded the files associated with the procurement. Eight (8) firms elected to “follow” the project through the OpenGov system and one firm elected to submit a proposal for consideration.

Pursuant to the Purchasing and Contracting Guidelines, the following City Manager-approved Selection Committee evaluated the submitted proposal and conducted the interview for the qualified proposer:
•Deputy City Manager, Management Services Department
•Principal Civil Engineer, Public Works Department
•Traffic Engineering Manager, Public Works Department
The Selection Committee evaluated the proposals based on the firm’s expertise and experience, response to the scope of work, and allocation of resources. In accordance with the City’s Purchasing and Contracting Guidelines, firms scoring a minimum of sixty (60) points on the qualitative evaluation portion may advance to the interview phase of the process. Based on their technical proposal scoring, the proposing firm, AGA Engineers, Inc., advanced to the interview round. The results of the qualitative evaluation and qualifications review are identified in the following tables.

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Table 1: Technical Proposal Review Phase Scoring
Firm Evaluator
1 Evaluator
2 Evaluator
3 Total Average
Score
(Max. Score
100)
AGA Engineers, Inc. 77.5 81.5 90 83
Table 2: Interview and Cost Proposal Phase Scoring
Interview Scores
Cost
Proposal
Evaluation
Total
Score
Points Based 160 Points (80%) (Max Score
200)
Vendor
Rater
1 Rater
2 Rater
3 Combined
Average
Points
Based 40
Points
(20%)

AGA Engineers, Inc. 120.8 133.6 146.4 133.6 40 173.6
Following the interview process, staff reviewed the cost proposal from AGA Engineers, Inc. Since there were no other cost proposals to review, staff reviewed previous costs associated with similar professional consulting services awards in recent months and negotiated with AGA Engineers, Inc. for a reduced cost to design the Project.

Table 3: Cost Proposal Comparison
Firm Cost Proposal
AGA Engineers, Inc. $91,745
AGA Engineers, Inc. is a civil engineering firm specializing in transportation planning, traffic studies, design, development services, and signal operations.

The firm’s founding principals have led to the successful completion of a wide range of projects including comprehensive traffic operational improvement studies, traffic studies, traffic design plans, traffic signal synchronization implementation plans, and traffic engineering services for other local agencies, regional agencies, transportation authorities, state, and federal agencies. In addition, key members of the team have served as staff at municipal agencies in Southern California and are keenly aware of the challenges and sensitivities associated with preparing, designing, and implementing traffic signal operational changes, such as what is proposed for this project.

Following the evaluation process, staff conducted a reference check with other local agencies that have contracted with AGA Engineers, Inc. for similar services.

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The reference check responses yielded positive feedback from clients regarding the quality of work, professionalism, and customer service provided by AGA Engineers, Inc. The attached reference verification for AGA Engineers, Inc. supports staff’s recommendation to award the proposed Agreement to the firm (Attachment 2).

Staff recommend awarding the proposed Professional Consultant Services Agreement to AGA Engineers, Inc. with a total compensation of $91,745, for an initial three-year term with two optional one-year extensions (Attachment 1). The initial term will start on June 19, 2024, and end on June 18, 2027, unless earlier terminated or renewed per the Agreement. The Agreement was prepared by the Finance Department and approved by the City Attorney as to form.

FISCAL IMPACT:

The proposed Agreement includes a total compensation amount of $91,745.

Sufficient funds are included in the 2023-2030 Capital Improvement Plan to cover the costs of the recommended action.

ATTACHMENTS:

1. Professional Consultant Services Agreement with AGA Engineers, Inc. for the Protected-Permissive Left Turn Phasing Project – Phase 2

2. Reference Check for AGA Engineers, Inc.

Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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PROTECTED-PERMISSIVE LEFT TURN PHASING PROJECT
- PHASE 2

City of Lake Forest
100 Civic Center Dr.

Lake Forest, CA 92630

DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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City of Lake Forest
Professional Consultant Services Agreement
Protected-Permissive Left Turn Phasing Project - Phase 2 I. PARTIES AND DATE. ................................ ................................ ..............

II. RECITALS. ................................ ................................ ..............................

III. TERMS................................. ................................ ................................ ..

IV. SIGNATURES. ................................ ................................ ........................

V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................

VI. EXHIBIT "B" - SCHEDULE OF SERVICES ................................ ..................

VII. EXHIBIT "C" - COMPENSATION ................................ ..............................

VIII. EXHIBIT "D" - INSURANCE REQUIREMENTS ................................ ...........

DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 3 1. PARTIES AND DATE.

This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and AGA Engineers, Inc., a California Corporation (Inc.) , with its principal place of business at 211 Imperial Highway, Suite 208, Fullerton, CA 92835 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 4 2. RECITALS.

2.1. Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional Professional Engineering Consulting Services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Professional Engineering Consulting Services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2. Project.

City desires to engage Consultant to render such Professional Engineering Consulting Services for the Protected-Permissive Left Turn Phasing Project - Phase 2 ("Project") as set forth in this Agreement.

DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 5 3. TERMS.

3.1. Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Professional Engineering Consulting Services consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from June 19, 2024 to June 18, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than two (2) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2. Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 6 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Chalap K. Sadam, Project Manager.

3.2.5 City's Representative. The City hereby designates Thomas Wheeler, Director of Public Works / City Engineer, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates Chalap K. Sadam, President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 7 sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.

3.2.12 Water Quality Management and Compliance.

3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.

3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
510

Title: Protected-Permissive Left Turn Phasing Project - Phase 2 8 municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.

3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Implementation Plan (“LIP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.

A copy of the DAMP is available on the internet at:
http://www.ocwatersheds.com/documents/damp/mapplan
A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/296/Local-Implementation-Plan-LIP

3.2.12.4 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.

3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity. (C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy. regulation, or policy.

DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
511

Title: Protected-Permissive Left Turn Phasing Project - Phase 2 9 3.3. Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed NINETY-ONE THOUSAND SEVEN HUNDRED FORTY-FIVE DOLLARS ($91,745.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”

3.4. Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 10 agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.5. Accounting Records.

3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6. General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.1.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: AGA Engineers, Inc.
211 Imperial Highway, Suite 208
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 11 Fullerton, CA 92835
ATTN: Chalap K. Sadam, President
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Ownership of Materials and Confidentiality.

3.6.2.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 12 working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non- appealable order by a court of competent jurisdiction requires that City release such information.

3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reason¬able attorney's fees and all other costs of such action.

3.6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 13 3.6.9 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.15 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant¬, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 14 because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7. Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 15 4. SIGNATURES.

4.1. SIGNATURES.

CITY OF LAKE FOREST AGA Engineers, Inc.

By: [AUTHORIZED CITY SIGNATURE]

Mark Tettemer
Mayor
By: [VENDOR SIGNATURE 1]

Greg Wong, Vice President
Vice President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:

By: [CITY CLERK SIGNATURE]

Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]

Chalap K. Sadam, Secretary
Secretary (Corporation or LLC)
APPROVED AS TO FORM:

By: [CITY ATTORNEY SIGNATURE]

Best Best & Krieger LLP
City Attorney

[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 16 5. EXHIBIT "A" SCOPE OF SERVICES

5.1. EXHIBIT "A" SCOPE OF SERVICES
Consultant shall provide the following Professional Engineering Consulting Services relative to the City's Protected-Permissive Left Turn Phasing Project - Phase 2 project.

Task 1.0 Base/Preliminary Data Review

 Topography Survey and Design Surveying. Provide horizontal and vertical control points, arrange for design and compile mapping. Perform topographic and cross-section field surveys sufficient to control improvement designs and to identify and locate physical improvements to be protected, removed or joined by proposed improvements.

 Field Review - Conduct comprehensive field reviews with its designers to identify potential design constrictions and be familiar with the project area. Photograph and catalog existing site conditions and direct field surveyors in collection of additional measurements for design.

Task 2.0 Preliminary Engineering

 Develop Base Sheets - Prepare 40-scale base sheets of the project area in AutoCAD digital format (current version) for use by the project team.

 Preliminary Design and Studies - Develop preliminary plan and profile sheets using the project area base sheets prepared in Task 2.0. Prepare conceptual construction details and typical sections for the work area. The design shall include conceptual centerline alignment, drainage, and grading limits. The design shall include proposed disposition of existing facilities owned by utility companies and proposed right-of-entry requirements.

 Preliminary Construction Estimates - Develop an itemized list of quantities and a preliminary estimate of construction costs associated with the preliminary design. Prepare the estimate in Microsoft Excel spreadsheet format, including neatly prepared supporting quantity take-off.

 35% Submittal of Preliminary Plans - Submit to the City three sets of half-sized (11"x17") prints and PDF of preliminary plans preliminary cost estimate.

Task 3.0 Utility Coordination

 Utility Research, Notices and Base Mapping. Prepare and send letters to request information from known utility companies operating within the project area. The letters shall request record drawings of each utility's facilities as well as any planned improvements within the project area that may DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 17 affect the design of this project. Develop and maintain detailed records of correspondence and telephone contacts with each utility company in the project area. Provide these records to the City at design completion. Develop a digital master drawing depicting the location of known utilities based upon record drawings provided by utility companies.

 Utility Coordination - Submit two sets of preliminary plans to each utility company for review and comment. Prepare and send second notice letters to the known utility companies within the project area. Letters shall request each utility company review consultant's base mapping of utilities and that each utility company provide comments pertaining to all existing or planned improvements that may affect the design of this project. Preliminary plans shall identify all potential utility conflicts and shall request each utility company provide information regarding its relocation or protection requirements in response to the second notice.

 Update detailed records of correspondence and telephone contacts with each utility company in the project area to provide to the City at design completion. Upon receipt of any additional utility company plans or information regarding utility relocation or protection, update its digital master drawing for use in preparing final design plans.

Task 4.0 Plans

 Improvement Plans - Prepare design plans upon notice and proceed with final design. The final design will expand upon approved geometrics by incorporating the appropriate details and construction notes to clearly define the project improvements. Improvement plans shall include grading and drainage improvements, erosion control, signing and striping, traffic signal, landscape and irrigation, and utility plans. The plans will be prepared at a horizontal scale no greater than 1" = 40 '.

Task 5.0 Environmental and Water Quality Compliance

 Storm Water Pollution Prevention Plan (SWPPP) - Identify and quantify construction impacts. Prepare the SWPPP in accordance with the State of California Regional Water Quality Control Board requirements.

 Water Quality Management Plan (WQMP) - Prepare a WQMP as part of the preliminary hydrology and hydraulics report and in conformance with the City's WQMP requirements. Identify potential pollutants of concern for this project category, areas of special biological concern, environmentally sensitive areas, and develop recommendations for best management practices (BMPs) including structural and non-structural BMPs and other treatment BMPs and accounting for impacts to the overall project budget.

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 18  CEQA Documentation – Determine and prepare appropriate environmental documentation for the proposed street improvements.

Task 6.0 Special Provisions

 Specifications - Consultant shall provide contract bid documents in the City's format ready for bidding including notice inviting bids, instructions to bidders, bid schedules, bond forms, project specifications, general specifications, and technical provisions. The City will provide a sample set of contract bid documents for consultant's reference. Contract documents shall be prepared in Microsoft Word for Windows format.

Task 7.0 Quantities and Cost Estimates

 Construction Estimates - Develop an itemized list of quantities and estimate of construction costs associated with the design. Cost estimate shall be using Microsoft Excel spreadsheet format, including neatly prepared supporting quantity take-off calculations, for submittal to the City.

Task 8.0 Critical Path Method (CPM) Schedule

 Provide schedule.

Task 9.0 Construction File/Project Close-out

 Prepare ‘as-built’ details on the original plans to accurately record final conditions of the construction.
 Prepare ‘as-built’ plans based on ’redline’ plans from the contractor.  Submit digital file consisting of Request for Information (“RFI”) responses, submittal reviews/submittal log, ‘as-built’ plans, and ‘red-line’ plans.

Task 10.0 Meeting, Presentations, and Exhibits

 Project Orientation - Conduct a kickoff meeting with City staff to discuss project goals, scope of work, project schedule, and any other pertinent information necessary for project design.

 Coordination Meetings - Consultant shall prepare meeting agendas, attend meetings, present project progress reports, receive direction, and prepare meeting action minutes during the duration of Task 2.0. For proposal purposes, consultant may assume bi-weekly meetings of up to two hours duration each.

Task 11.0 Reimbursables: Reproductions, Title Reports
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 19  Include all reimbursable costs.

Task 12.0 Construction Engineering Support

 Provide support during the public bid process by responding to questions and clarifications.  Prepare necessary revisions to plans and specifications.  Respond to all construction activities at the job site as directed to address any questions related to design documents.
 Review and approve submittals.
 Maintain detailed records of field review logs, RFI log, and shop drawings/submittal log.  Prepare ‘punch-list’ items for contractor to address to ensure project has been constructed in accordance with plans and specifications.

Task 13.0 One-year Warranty Walk

 Review project one month prior to the one-year warranty and write warranty punch-list report for the contractor to address prior to final sign-off. The report shall be in compliance with the project PS&E and any and all approved changes.

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 20 6. EXHIBIT "B" - SCHEDULE OF SERVICES

6.1. EXHIBIT "B" - SCHEDULE OF SERVICES
The Consultant shall provide the services described in Exhibit “A” Scope of Services as directed by the City.

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 21 7. EXHIBIT "C" - COMPENSATION

7.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of NINETY-ONE THOUSAND SEVEN HUNDRED FORTY-FIVE DOLLARS ($91,745.00). Compensation shall be paid per the following schedule and terms.

AGA Engineers, Inc. Hourly Rates
Position Hourly Rate
President / Executive Vice President $ 280.00
Vice President $ 260.00
Director of Project Development $ 240.00
Principal Transportation Engineer / Principal Engineer $ 240.00 Senior Design Engineer $ 220.00
Senior Transportation Engineer $ 210.00
Senior Project Engineer & Project Manager $ 200.00 Senior Project Engineer / Senior Associate $ 195.00 Transportation Engineer III / Advanced System Integrator $ 195.00 Transportation Engineer II $ 185.00
Transportation Engineer I / Senior System Integrator $ 175.00 DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 22 Senior Signal Systems Specialist / Construction Inspector $ 175.00 Design Engineer/Signal Systems Specialist III $ 160.00 Associate Transportation Engineer III $ 160.00
Associate Transportation Engineer II / Signal System Specialist II $ 150.00 Signal System Specialist I / Project Coordinator $ 140.00 Associate Transportation Engineer I / Associate Engineer II $ 140.00 Associate Engineer I / Signal Technician II $ 130.00 Assistant Engineer / Assistant Project Coordinator $ 125.00 Signal Technician I $ 120.00
Transportation Engineering Assistant $ 110.00
Engineering Aide III $ 95.00
Traffic Enumerator / Engineering Aide II $ 85.00 Engineering Aide I $ 75.00
Council/Commission Meetings, Hearings, etc. (Billing Rate + $50 Surcharge) $1,000 Subconsultants will be billed at cost plus 20%

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 23 8. EXHIBIT "D" - INSURANCE REQUIREMENTS

8.1. EXHIBIT "D" - INSURANCE REQUIREMENTS

1.1.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

1.1.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence.
(C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

1.1.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 24 (A) Commercial General Liability:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions):
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(D) Workers’ Compensation:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

1.1.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self- insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

1.1.5 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
527

Title: Protected-Permissive Left Turn Phasing Project - Phase 2 25 loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

1.1.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

1.1.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

1.1.8 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

1.1.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

1.1.10 Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

1.1.11 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

1.1.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
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Title: Protected-Permissive Left Turn Phasing Project - Phase 2 26 officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

DocuSign Envelope ID: A26C8957-8601-40F2-A711-D1EBF208C621 Item: 17
529

Attachment 2
Item: 17
530

Contact #1: Contact #2: Contact #3:

Agency: OCTA City of Fountain Valley City of La Habra
Contact Info: Anup Kulkarni Kyle Knoke Michael Plotnik
Phone: 714-560-5867 714-593-4517 562- 383-4162
Email: [email protected] [email protected] [email protected]

QUESTIONS RESPONSE RESPONSE RESPONSE

1. W
hat were the services
performed?
Regional Traffic Signal
Synchronization Program
Signal Performance
Me
asures & Traffic System
Regional Traffic Signal
Synchronization Program

2. How would you rate the quality
of work? Good. Very good. Very good.

3. D
id the firm meet all
deadlines? (Yes/No) Yes Yes Yes

4. W
as day-to-day
communication with the firm
satisfactory? (Yes/No)
Yes Yes Yes

5. W
ere there any issues with
t
he firm? (Yes/No) (No, please
ex
plain.)
No
No
I have personally worked
with AGA on upwards of 10
projects over my tenure and
have not had any issues
No

6. D
o you have any additional
comments or information
r
egarding your experience with
t
he firm?
Good firm to work with.

AGA is a reliable and
ex
perienced firm with
ex
cellent communication
s
kills and problem solving
a
bilities.

Happy with their work.

We've worked on quite a few
of these type of projects wit
h
t
hem.

CITY OF LAKE FOREST

DEPARTMENT OF PUBLIC WORKS
Protected-Permissive Phasing Project - PH 2
AGA Engineers, Inc.

Item: 17
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Public Works
SUBJECT:

COOPERATIVE AGREEMENT WITH THE CITY OF IRVINE FOR THE IRVINE

BOULEVARD/TRABUCO ROAD TRAFFIC SIGNAL SYNCHRONIZATION

PROJECT
RECOMMENDED ACTION(S):

1. Approve the Cooperative Agreement for the Irvine Boulevard / Trabuco Road Traffic Signal Synchronization Project (“Cooperative Agreement”) between the City of Irvine and the City of Lake Forest for implementation of signal timing improvements within the City under the OC-Go Regional Traffic Signal Synchronization Program (“Project P”).

2. Authorize the City Manager to sign, and the City Clerk to attest, the cooperative agreement substantially in the form attached, in accordance with the City of Irvine's contract management system.

EXECUTIVE SUMMARY:

The City of Lake Forest, in conjunction with Irvine, Mission Viejo, and Caltrans was awarded an inter-jurisdictional project to synchronize traffic signals along Irvine Boulevard / Trabuco Road corridor between Old Myford Road and Marguerite Parkway by the Orange County Transportation Authority (“OCTA”).

As part of the project, the City of Irvine will be administering the project on behalf of the participating agencies, which requires a cooperative agreement between the agencies. The Cooperative Agreement is attached for the City Council’s consideration (Attachment). This agreement requires matching funds for the project totaling $40,800. Staff recommends the City Council execute the Cooperative Agreement with the City of Irvine.

BACKGROUND:

On November 7, 2006, Orange County voters approved, by a vote of 70 percent, the renewal of the Measure M one-half cent sales tax for transportation improvements. Measure M was originally passed in 1990 (“M1”) with a sunset on April 30, 2011. With the approval of the Renewed Measure M (“M2”), the voters Item: 18
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agreed to continue their investment of local tax dollars in Orange County’s transportation infrastructure for another 30 years to 2041.

On August 8, 2022, the OCTA issued the 2023 “Call for Projects” for the Comprehensive Transportation Funding Programs (“CTFP”), including the Regional Traffic Signal Synchronization Program (“RTSSP”). The CTFPs are the mechanism through which the OCTA administers competitive funding for street and road projects. The RTSSP provides approximately $45 million in M2 funds to improve intersections, street operations, and regional traffic signal synchronization projects. Staff proposed the Irvine Boulevard and Trabuco Road Corridor Improvement Project (“Project”) to the OCTA under the RTSSP category. The OCTA reviewed the applications in March 2023 and awarded the Project in May 2023. The Project funds from the OCTA became available starting July 1, 2023.

DISCUSSION:

Staff collaborated with the cities of Irvine, Mission Viejo, and Caltrans on the funding application, and the City of Irvine submitted the Irvine Boulevard / Trabuco Road application on behalf of all three agencies. This inter-jurisdictional project would synchronize 42 traffic signals (8 in Lake Forest, 28 in Irvine, and 6 in Mission Viejo) along Irvine Boulevard / Trabuco Road from Old Myford Road to Marguerite Parkway. The Project also includes signal timing adjustments to traffic signals that are not along the corridor known as “offset traffic signals.” In addition to traffic signal synchronization and signal timing efforts, the Project includes traffic signal communication and equipment upgrades as part of the Implementation Phase and includes monitoring and maintenance during the following two years during the Operations and Maintenance Phase. Lake Forest is only implementing signal timing and synchronization updates as part of this project.

Participating agencies are required to provide a minimum of 20% in matching funds for the project. Agencies can provide in-cash or in-kind services to meet their 20% match requirement. In addition to the application process, staff deferred to the City of Irvine to act as the lead agency for design and construction for the Project. As part of the project award, the City of Irvine is responsible for project management and implementation of the project, including optimized traffic signal timing development, capital improvements, planning, and related design.

With this Project having the City of Irvine act as the lead agency, each agency is required to enter into a cooperative agreement to define specific terms, conditions, and responsibilities between the local agencies. As identified in the attached Cooperative Agreement, the City is required to pay $40,800 in matching Item: 18
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funds. The cost is included in the total project cost and the City must pay the required matching funds per the OCTA guidelines. The City’s cost share obligation for the project is shown in Table 1. Staff proposes to utilize available funds from the Air Quality Management District, Gas Tax, and General Fund budgets for the required match, which have been allocated in the 2023-2030 Capital Improvement Plan.

Table 1: TSSP Funding Summary
OCTA 2023 Call for Projects - TSSP
Project Description Signalized
Intersections
Project Total
Cost
Matching Funds
(20%)
Irvine Boulevard / Trabuco
Road TSSP
42 (33 Offset
Intersections)
$1,194,000 $238,800
City of Lake Forest Portion 8
(9 Offset
Intersections)
$204,000 $40,800
Based upon the above summary of project cost and required matching funds, staff recommends the City Council approve the Cooperative Agreement with the City of Irvine to continue with the implementation of the Irvine Boulevard / Trabuco Road TSSP Corridor Improvement Project and authorize the City Manager to sign the agreement. The City Attorney’s Office has reviewed the attached Cooperative Agreement and approved it as to form.

FISCAL IMPACT:

There are sufficient funds within the 2023-2030 Capital Improvement Plan for the recommended action.

ATTACHMENT:

Cooperative Agreement for the Irvine Boulevard / Trabuco Road Traffic Signal Synchronization Project
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 18
534

ATTACHMENT
Item: 18
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COOPERATIVE AGREEMENT FOR THE

IRVINE BOULEVARD/TRABUCO ROAD SYNCHRONIZATION PROJECT
This Irvine Boulevard/Trabuco Road Synchronization Project Agreement (“Agreement”) is entered into as of ____________, 20 24 (“Effective Date”) by and between the CITY OF IRVINE, a California municipal corporatio n (“City”), and the CITY OF LAKE FOREST, a California muni cipal corporation, (“ Lake Forest”). City and Lake Forest are sometimes referred to herein individually as a “Party” or collectively as the “Parties”.

RECITALS
A. City in cooperation with Lake Forest is working to coordinate traffic signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (“M2”) Regional Traffic Signal Synchronization Program Project P (“Project P”) to enhance countywide traffic flow and reduce congestion.

B. City has been awarded Project P funds based on the application (“Application”) prepared by City for implementation of signal synchronization of traffic signals along the Irvine Boulevard/Trabuco Road Corridor between Old Myford Road and Marguerite Parkway (hereinafter, “Project”).

C. Lake Forest has elected to designate City and City agrees to act as implementing agency to carry out the Project.

D. The Project will include the synchroniza tion of forty-two (42) traffic signals as identified in the Application and illustrated in the Project scope of work, which is attached and incorporated herein as Attachment A.

E. The Project will include elements identified in the Application such as the development and implementation of optimized signal synchronization timing, preparation of before and after study, and installation of signal timing improvements as identified in Attachment A.

F. City agrees to work with Lake Forest to coordinate the inclusion of other traffic control elements that must be installed at the same time as the construction of the Project and that are NOT included in Attachment A . The Parties agree that a Party’s request to include any such element will result in said Party taking full financial responsibility for each and any of those traffic control elements during the cou rse of the Project, unless and otherwise agreed to in writing.

G. City agrees to implement the Project as referenced on Attachment A.

H. The funds received through Project P provide eighty percent (80%) or up to Nine Hundred Fifty-Five Thousand Two Hundred Dollars and No/100 ($955,200.00) of the total Project cost as set forth in Attachment B, which is attached and incorporated herein by reference. The Parties agree to contribute the remaining twenty percent (20%), Item: 18
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based on the share of the Project occurring in that Party’s jurisdiction. Said total contribution will consist of a combination of cash and in -kind services match of Two Hundred Thirty-Eight Thousand Eight Hundred Dollars and No/100 ($238,800.00). Lake Forest’s share shall be a cash contribution equaling Twenty-Eight Thousand Fifty Dollars and No/100 ($28,050.00) and an in-kind contribution equaling Twelve Thousand Seven Hundred Fifty Dollars ($12,750.00). City’s participating share shall be a cash contribution equaling One Hundred Sixty-Two Thousand Four Hundred Dollars and No/100 ($162,400.00).

I. In the event the cost of the Project exceeds the estimates as submitted in the Application prepared by City, the Parties agree to meet and determine revisions to the Project to satisfy the budget(s) or revised funding proposal(s) by the Parties, which shall be documented and submitted in writing as an amendment to the Agreement. Any cost overruns shall be the financial responsibility of the jurisdiction where the work improvement occurs or as the case may be, causes the required improvement.

J. The Parties desire to enter into this Agreement to implement the Project in support of Project P as part of M2.

K. This Agreement defines the specific terms, conditions, and funding responsibilities between the Parties for the implementation of the Project.

AGREEMENT
NOW, THEREFORE , in consideration of the above recitals and the mutual covenants set forth below, City and Lake Forest agree as follows:

1. Complete Agreement
A. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between City and Lake Forest and it supersedes all prior representations, understandings, and communications between the Parties. The above referenced Recitals are true and correct and are incorporated by reference herein.

B. City’s failure to insist on any instance(s) of Lake Forest’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of City’s right to such performance or to future performance of such term(s) or condition(s), and Lake Forest’s obligation in respect thereto shall continue in full force and effect.

C. Changes to any portion of this Agreement shall not be binding upon City except when specifically confirmed in writing by an authorized representative of City by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement.

Item: 18
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D. Lake Forest’s failure to insist on any instance(s) of City’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of Lake Forest’s right to such performance or to future performance of such term(s) or condition(s), and City’s obligation in respect thereto shall continue in full force and effect.

E. Changes to any portion of this Agreement shall not be binding upon Lake Forest except when specifically confirmed in writing by an authorized representative of Lake Forest by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement.

2. Scope of Agreement
This Agreement specifies the roles and responsibilities of the Parties as they pertain to the subjects and Project addressed herein. Both City and Lake Forest agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof.

3. Responsibilities of the City as Project Lead Agency
The City as the Lead Agency agrees to the following responsibilities for the implementation of the Project:

A. To manage, procure, and complete the Project as identified in Attachment A, which is attached hereto and incorporated herein by reference.

B. To cooperate with the Orange County Transportation Authority (“OCTA”) and coordinate outreach efforts for the Primary Implementation (design and construction) phases of the Project.

C. To collect manual intersection movement and automated machine traffic counts.

D. To implement required signal improvements at the locations set forth in Attachment A.

E. To develop and implement optimized signal synchronization timing set forth in Attachment A.

F. To provide updated timing plans and traffic count data to Lake Forest.

G. To prepare a “Befor e and After Study” for the Irvine Boulevard/Trabuco Road Project. As described in the Measure M2 Eligibility Guidelines adopted by the OCTA, the “Before and After Study” for the Project is considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section B.III.9) for the Project . City shall provide the “Before and After Study” for the Project to Lake Forest in draft and final Item: 18
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formats for comment, and comments shall be noted in the final study and incorporated as mutually agreed by all Parties.

H. To provide ongoing maintenance and operation of optimized signal timing after the Primary Implementation phase of the Project is completed and to continue such maintenance until the end of the three (3) year grant period.

I. To provide updates to Lake Forest on the Project as part of the semi-annual review process until completion of the three (3) year grant period for the Project. Documents to be provided include, but are not limited to, contracts pertinent to the Project and purchase orders pertinent to the Project.

J. To invoice Lake Forest for dollar match amounts due as identified in Attachment B, at the end of each phase.

4. Responsibilities of Lake Forest
Lake Forest agrees to the following responsibilities for implementation and funding of the Project:

A. To provide a technical representative to meet and participate as a member of the Project’s Traffic Forums.

B. To authorize the City to manage, procure, and implement all aspects of the Project.

C. To participate and support the Project’s implementation within the timeframe outlined in the Application and consistent with the Comprehensive Transportation Funding Program (“CTFP”) Guidelines adopted by OCTA.

D. To provide the City all current intersection, local field master, and/or central control system timing plans and related data upon request.

E. To provide updates to the City on the Project as part of the semi -annual review process until completion of the three (3) year grant period for the Project. Documents to be provided include, but are not limited to, contracts pertinent to the Project and purchase orders pertinent to the Project.

F. Lake Forest shall pay City no later than thirty (30) calendar days after approval by Lake Forest staff of City’s invoice for the dollar match identified in Attachment B. Failure to provide the dollar match may result in the loss of future participation for M2 Regional Traffic Signal Synchronization Program competitive funds.

G. To review and approve in writing the traffic signal synchronization timing within the respective jurisdiction within ten (10) working days of receiving Item: 18
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same where the said improvements and timing parameters have been implemented.

5. Delegated Authority
The actions required to be taken by Lake Forest in the implementation of this Agreement are delegated to its City Manager or designee, and the actions required to be taken by City in the implementation of this Agreement are delegated to its City Manager or designee. Lake Forest acknowledges this designation of authority is authorized under their respective local rules and regulations.

6. Audit and Inspection
City and Lake Forest shall maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, City shall permit the authorized representative of Lake Forest to inspect and audit all work, materials, payroll, books, accounts, and other data and records of City relevant to this Agreement and the Project for a period of four (4) years after expiration o r termination of this Agreement or until any on-going audit is completed. Upon reasonable notice, Lake Forest shall permit the authorized representatives of the City to inspect and audit all work, materials, payroll, books, accounts, and other data and records of Lake Forest relevant to this Agreement and the Project for a period of four (4) years after expiration or termination of this Agreement or until any on -going audit is completed. For purposes of audit, the date of completion of this Agreement shall be the date of OCTA’s payment o f City’s final billing (so noted on the invoice) under this Agreement. The Parties shall have the right to reproduce any such books, records, and accounts relevant to this Agreement. The above provision with respect to audits shall extend to and/or be included in contracts with City’s contractor. The only work, materials, payroll, books, accounts, and other data and records which may be audited or inspected pursuant to this section are those that are relevant to this Agreement and the Project.

7. Indemnification
A. Lake Forest shall indemnify, defend and hold harmless the City, its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injurie s, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by Lake Forest, its officers, directors, employees or agents in connection or arising out of the performance of this Agreement including damage to property and/or injury to person as a result of traffic accidents within Lake Forest’s jurisdiction.

B. Lake Forest shall maintain adequate levels of insurance, or self -insurance to assure full indemnification of City. Lake Forest shall provide City evidence and/or documentation of said insurance upon execution of this Agreement.

Item: 18
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C. City shall indemnify, defend and hold harmless Lake Forest , its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful miscond uct by City, its officers, directors, employees or agents in connection or arising out of the performance of this Agreement including damage to property and/ or injury to person as a result of traffic accidents within City’s jurisdiction.

D. City shall maintain adequate levels of insurance, or self-insurance to assure full indemnification of Lake Forest. City shall provide Lake Forest evidence and/or documentation of said insurance upon execution of this Agreement.

8. Additional Provisions
A. Term of Agreement. This Agreement shall continue in full force and effect until December 31, 2027, or until the Parties’ ongoing obligations under section 3.H and 4.G have terminated, whichever is later. This Agreement may be extended or amended at the mutual consent of all Parties hereto.

No amendment shall have any force or effect unless executed in writing and approved as to form by Lake Forest’s City Attorney and the City Attorney for the City.

B. Disputes. The Parties agree to work together in good faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the performance of this Agreement.

C. Permits. The Parties shall waive any fees for permits required by either City or Lake Forest for the Project.

D. Corporate Authority. The Parties hereto consent that they are authorized to execute this Agreement on behalf of said Parties and that, by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement.

E. Severability. If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.

F. Counterparts. This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same Agreement. Facsimile signatures will be permitted.

Item: 18
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G. Compliance with All Laws. The Parties shall comply with all applicable federal, state and local laws, statutes, ordinances and regulations of any governmental authority having jurisdiction over the Project.

H. Force Majeure. Either Party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause is prese nted to the other Party, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.

I. Assignment. Neither this Agreement, nor any of the Parties’ rights, obligations, duties, or authority hereunder may be assigned in whole or in part by any Party without the prior written consent of the other Party hereto in its sole and absolute discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent to one (1) assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.

J. Obligations to Comply with Law . Nothing herein shall be deemed or construed to authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law.

K. Governing Law. The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement. Any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California.

L. Attorneys’ Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorney’s fees.

M. Notices. Any notice, demand, request, consent, approval or communication under this Agreement shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed given (a) upon personal delivery or (b) forty- eight (48) hours from deposit of such notice in the United States mail, postage prepaid.

Item: 18
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To City of Irvine:

City of Irvine
Public Works & Sustainability
Department
P.O. Box 19575
Irvine, CA 92623-9575
Attention: Director of Public Works &
Sustainability
To City of Lake Forest:

City of Lake Forest
Public Works Department
100 Civic Center Drive
Lake Forest, CA 92630
Attention: Director of Public Works

(Signature Page Follows)

Item: 18
543

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This Agreement shall be made effective upon execution by both Parties.

IN WITNESS WHEREOF , the Parties hereto have caused this Agreement to be executed on the date first set forth above.

CITY OF IRVINE CITY OF LAKE FOREST , a California
municipal corporation

By: _________________________
Sean Crumby
Director of Public Works and
Sustainability

By:

Debra D. Rose
City Manager

ATTEST: ATTEST:

By:

Carl Petersen
City Clerk
By:

Lisa Berglund
City Clerk

APPROVED AS TO FORM:

CITY ATTORNEY’S OFFICE
APPROVED AS TO FORM:

CITY ATTORNEY’S OFFICE

By:

Jeffrey Melching
City Attorney
By:

Matthew Richardson
City Attorney

Dated: ___________________________

Dated: ___________________________
Item: 18
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ATTACHMENT A

SCOPE OF WORK

REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM FOR

IRVINE BOULEVARD/TRABUCO ROAD

FROM OLD MYFORD ROAD TO MARGUERITE PARKWAY

This project has been approved by the Orange County Transportation Authority (OCTA) as part of the Fiscal Year (FY) 202 3-2024 Regional Traffic Signal Synchronization Program (Project P).

The primary implementation phase is funded for FY 2024-2025. The maintenance and operation phase is funded for FY 2025-2027.

Unless expressly stated or upon written notice, the Consultant is required to complete each specific task listed in the scope of work. Tasks are itemized for clarity. However, some tasks may be performed concurrently or begin prior to the order listed below.

SECTION 1: PROJECT BACKGROUND

1.1 PROJECT SUMMARY

The City of Irvine successfully submitted and is awarded funds for the development and implementation of updated timing plans for the synchronization of traffic signals along Irvine Boulevard/Trabuco Road. The project corridor spans twelve (12) miles and c onsists of forty-two (42) signalized intersections, from Old Myford Road in the City of Irvine to Marguerite Parkway in the City of Mission Viejo.

This project has been approved by the Orange County Transportation Authority (OCTA) as part of the Fiscal Year (FY) 2023 -2024 Regional Traffic Signal Synchronization Program (Project P).

The project will consist of Primary Implementation (PI) and Ongoing Maintenance and Monitoring (OMM) phases. The Primary Implementation phase is anticipated to be completed within a period of one (1) year and will consist of updated traffic signal synchronization plans and a Primary Implementation Project Report. The Ongoing Maintenance and Monitoring phase is anticipated to be completed within a period of two (2) years after the Primary Implementation phase, and will consist of monitoring, improving signal timing, addressing resident concern s, providing communications and detection support, and preparing a Final Project Report. The City of Irvine serves as the lead agency for this effort, with the Cities of Lake Forest, Mission Viejo, and Caltrans District 12 participating in this project in support of the effort.

The City is seeking professional engineering services for the preparation of all documents necessary to develop and implement traffic signal system timing plans for the subsequent coordination of traffic signals within the project limits. Unless expressly stated or upon written notice, the Consultant is required to complete each specific task listed in the scope of work. Tasks are itemized for clarity; however, some tasks may be performed concurrently or begin prior to the order listed below. The Consultant must stay within the proposed scope and refrain from additional items that will add costs to this project unless a written City signed changed order is first secured.

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1.2 PROJECT LOCATION MAP
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1.3 PROJECT SPECIFICATIONS AND DEFINITIONS

Definitions
• City: Refers to the lead agency, the City of Irvine, unless otherwise noted. • Project Team: Refers to the agencies participating in this project – City of Irvine, City of Lake Forest, City of Mission Viejo, and Caltrans District 12. • Arterial Segment: Length of arterial between signalized intersections in both directions. • Arterial Section: Two or more consecutive arterial segments. • Offset Intersections: Signalized intersections identified that are located within 2,700 feet from the project corridor that is also included in the project.

Study Methodology
• The Consultant shall coordinate with each Project Team member to determine the reference intersection(s) setting.
• Computer Software: Synchro (Version 10 or higher) and Tru-Traffic (Version 10) must be used for this analysis.
• Network Level of Detail: Arterial and intersection configuration should be of sufficient detail to allow simulation of traffic model using SimTraffic software. • Network Partitioning: Network partitioning should be used to better represent traffic conditions.
• Progression: Two-way progression is required.

Synchro and Tru-Traffic Modeling
• Node numbers: The Irvine Boulevard/Trabuco Road is from Old Myford Road to Marguerite Parkway. Signalized intersection numbering shall follow OCTA identification numbers and/or Project Team member preference.
• Arterial Names: All main arterial and cross street links shall be named. • Cycle Length: Perform cycle evaluation for each network subsystem and consult with the Project Team to determine the optimal cycle length.
• Speed: The modeled progression speed should reference to the flow of traffic. • Phase Sequences: Phase sequences with both left -turn movements lagging will not be allowed unless phase reservice is used.
• Phasing Parameters: Use parameters from timing sheet provided by the City and Project Team.
• Offset Style: Consultant should follow the offset reference preferred by each Project Team member.
• Peak Hour Factor and Growth Factor: Utilize the calculated Peak Hour Factor from the turning movement counts and set Growth Factor to 1.0.
• Saturation Flow Rate and Lost Time: The lane capacity should be 1,900 vehicles per lane per hour of green and lost time should be two (2) seconds. • Lane Width: Left-turn lanes shall be ten (10) feet in width; all others shall be twelve (12) feet.
• Bike Lanes: Bike lanes can be coded as eight (8) -foot right-turn lanes if bike lane width plus adjacent through lane width equals at least twenty (20) feet. • Use Synchro and Tru-Traffic to produce optimal timing plans. • Evaluate the performance of signalized intersections by values of the Measures of Effectiveness (MOE). The following MOE will be studied: travel time, delay, and number of stops.
• The Level of Service (LOS) measurement should be used to identify critical movements or degree of saturation in Synchro timing plans.

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• Any improvement for resolving interruption to through bandwidth should be identified. • The MOE summary table shall include the following data:
o Traffic Flow
o Average Delay
o Total Travel Time
o Number of Stops
o Average Speed
o Network Performance Index/OCTA Corridor Synchronization Performance Index (CSPI)

SECTION 2: PROJECT SCOPE OF WORK

2.1 TASK 1: PROJECT MANAGEMENT

This task includes day -to-day project management including meetings, progress reports, schedules, invoicing, and overall administration of the project. The Consultant shall schedule and lead project meetings with the Project Team or designated representative(s) and other project - related participants.

The Consultant shall coordinate the following services with the City:

• Provide administration of the contract with the City. • Monitor project schedule and budget.
• Determine and contact all Project Team members to obtain information required to complete the project.

The following activities are anticipated once the project commences and as the project progresses:

• Project Kick-off Meeting: A “kick-off” meeting shall be held with City project staff and each member of the Project Team to discuss the scope of work and parameters of the project.

The focus of this meeting shall be to identify specific goals and project milestones and develop an effective strategy to accomplish them. An agenda shall be prepared to discuss critical tasks, schedule of work, and request existing information from each Project Team member. A memorandum shall be prepared to document the project goals and strategy.

Meeting agenda and memorandum must be provided to City staff for review and approval at least three (3) days prior to distribution.

• Monthly Progress Meetings: The Consultant shall conduct monthly progress meetings with the Project Team for the duration of the project. In addition, the Consultant must meet or contact City staff before and after each project milestone for input, comments, and review.

The Consultant will be responsible for the documentation of all project meetings with the Project Team. Meeting agendas will be developed and meeting minutes with action items shall be distributed within five (5) working days to all attendees. Meeting minutes must be reviewed first by the City prior to distribution. The following milestone meetings shall occur:

1. Data Collection: Review comments by Project Team regarding count data collected, turning movement count
data, and Before Study results.

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2. Network Modeling: Review comments by Project Team on the draft Synchro and Tru-Traffic models, cycle evaluation
and network partitioning to establish a plan of
action for data conversion.

3. Implementation: After approval of signal timing and
Synchronization plans, the Consultant’s
representative shall meet with the Project Team to
discuss procedures for implementation of the new
timing.

4. Final Report: Review comments by Project Team of the After Study to establish the format and content on the
Final Report.

5. Ongoing Maintenance
and Monitoring Kick-off:

Discuss the scope of work and project time frame
for the Ongoing Maintenance and Monitoring
phase of the project.

• Transportation Commission and City Council Presentation: The Consultant shall prepare a minimum of two (2) presentation materials to be presented at the Transportation Commission and/or City Council meetings. Topics and details of presentation materials shall be determined by the City. The presentation shall be presented in a City -provided Microsoft PowerPoint format.

• Monthly Progress Report and Invoicing: The Consultant shall submit written monthly project status reports to the City Project Manager. A sample of a suggested format is included as Exhibit "A” . The reports are to include progress to date and anticipated problem areas and will be used as a measure of work completion. Additionally, copies of all correspondence, meeting minutes and other communications must be submitted on a continuous basis durin g the project duration. The Consultant shall submit invoices and back-up after completion of each task. No partial payments will be made for incomplete project phase unless prior written approval is given. Delays to completion of a task will be unacceptable due to the critical deadline the City must meet for the award of outside funds.

• Project Schedule: The Consultant shall develop and submit a detailed project schedule to ensure compliance with the established project goals and execution strategy. The schedule shall indicate the timeline for completing project tasks and submittal of deliverables. The Co nsultant shall update the project schedule for the duration of the project and provide City staff monthly for project progress monitoring. Refer to the summary schedule on Exhibit “B” for major milestone dates.

• Detailed Project Management Plan: The Consultant shall prepare a detailed project management plan that includes budget and schedule estimates for all the tasks described in the Scope of Work.

• Project Support: The Consultant shall assist the Project Team in additional tasks pertaining to the project such as supporting the City in preparing documents needed for OCTA Project Documentation, such as: semi -annual review updates, changes in scope, and other additional items necessary for the successful completion of the project.

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Task 1 Deliverables
• Meeting Agendas and Minutes
• Transportation Commission and City Council Presentation Materials • Monthly Invoices and Progress Reports
• Detailed Project Schedule
• Detailed Project Management Plan
• Documents for Project Support

2.2 TASK 2: DATA COLLECTION AND FIELD REVIEW OF EXISTING CONDITIONS

The Consultant shall collect and analyze the following data necessary to thoroughly understand and document existing traffic conditions in the project area and be able to develop optimal time - of-day traffic signal coordination plans, if applicable. The Con sultant shall collect existing timing sheets, existing coordination plans, latest Engineering & Traffic Study results, traffic drawing records, aerial photos, maps, signal timing and signal priority preferences, including, but not limited to, those related to pedestrian and bicycle timing, phase sequence modifications and preferences, and special operations such as conditional service, coordination preferred phase re- service, and ring-barrier logic, as well as the timing optimization software preference fro m each member of the Project Team.

DAILY TRAFFIC COUNT AND TURNING MOVEMENT COUNT REPORT

The Consultant shall collect seven (7) -day, twenty -four (24) -hour Average Daily Traffic (ADT) counts for each arterial segment. The results shall be presented in Microsoft Excel spreadsheets and graph format, in electronic and hard copy format, one (1) week after counts are taken. Provide re-submittal based on comments by the Project Team within one (1) week of receiving comments.

After approval of seven (7) -day, twenty -four (24) -hour Average Daily Traffic counts submittal, collect intersection turning movement count data for the project intersections. The peak periods to collect turning movement counts for each agency are as follows:

• City of Irvine (Project Intersections): a.m. peak, school a.m. peak, off peak, midday peak, school p.m. peak, p.m. peak, weekend peak
• City of Irvine (Offset Intersections): a.m. peak, midday peak, p.m. peak, weekend peak • City of Lake Forest (Project Intersections and Offset Intersections) : a.m. peak, midday peak, p.m. peak, weekend peak
• City of Mission Viejo (Project Intersections and Offset Intersections): a.m. peak, midday peak, p.m. peak, weekend peak

The peak period hours shall be determined by the City and Project Team after review and approval of the ADT count data. Peak periods can be expected to last approximately two (2) hours each for a.m., midday, and p.m. peaks, and approximately four (4) hours for the weekend peak, unless otherwise agreed upon. For signalized intersections where additional coordination plans are required, provide approximately two (2) hours for each additional peak to capture peak hour traffic. Turning movement count data shall be collected and submitted two (2) weeks after Average Daily Traffic counts data is provided.

Turning movement count results for each intersection shall include vehicle, pedestrian, and bicycle counts, and shall be presented in Microsoft Excel spreadsheets, in both electronic and hard copy format.

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The Consultant shall collect turning movement counts using video recording and during the same week as the Average Daily Traffic counts. Turning movement counts shall be collected on a Tuesday, Wednesday, or Thursday for weekday, and Saturday for weekend, weather-permitting, and shall not be collected on a Holiday.

FIELD REVIEW OF EXISTING CONDITIONS

The Consultant shall conduct a thorough field review of existing conditions for each project signalized intersection and each offset intersection. Detailed intersection reports shall include, but is not limited to, the following:

• Existing traffic signal infrastructure and equipment such as cabinet type, controller type, detection system, pedestrian and bicycle push buttons, emergency vehicle preemption (EVP) system, vehicle/bicycle detection system, closed circuit television (CCTV) camera type and location.
• Photos of each approach.
• Photos of each existing equipment above ground and equipment in the cabinet. • Traffic signal operation information such as phases enabled, phasing diagram, any special traffic operations observed in the field.
• Any existing traffic operation restrictions such as no right turn on red, no u-turn, etc.

PEDESTRIAN CLEARANCE MEASUREMENT

Consultant shall use the latest California MUTCD guidelines and/or respective Project Team guidelines to field measure all crosswalks for all intersections. Submit all measurements and calculations in Microsoft Excel format to the Project Team for review.

BICYCLE TIMING MEASUREMENT

Consultant shall use the latest California MUTCD guidelines and/or respective Project Team guidelines to measure and calculate bicycle timing for all movements. Submit all measurements in AutoCAD format and calculations in Microsoft Excel format to the Project Team for review.

ADVANCE DETECTION LOOP MEASUREMENT

Consultant shall use the latest California MUTCD guidelines to field measure all advanced loops to the stop bar to calculate the extension time. Submit all measurements and calculations in Microsoft Excel format to the Project Team for review.

EXISTING CONDITIONS MODELING

The Consultant shall model existing conditions using Synchro (Version 10 or higher). The Synchro base file shall include the turning movement counts collected, as well as reflect observations and documented existing conditions such as lane geometry, roadway configuration (lane widths, number of lanes, storage lengths, taper length s), existing basic timing parameters, existing coordination plans, and existing traffic operations. Each peak period shall have a separate Synchro file.

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of comments from the Project Team whose data was submitted. If measurements are for multiple Project Team members, the due date will be based on the date when comments from all Project Team members are received.

Task 2 Deliverables
• Seven (7)-day, twenty-four (24)-hour Average Daily Traffic (ADT) counts for each arterial segment in Microsoft Excel format
• Fifteen (15)-minute intersection turning movement counts in Microsoft Excel format o a.m. peak period, midday peak period, p.m. peak period, and weekend peak period
o off peak, school a.m. peak and school p.m. peak (City of Irvine Project Intersections)
• Advance loop measurement and vehicle extension calculation in Microsoft Excel format • Pedestrian clearance measurement and calculation in Microsoft Excel format • Bicycle timing measurement in AutoCAD format
• Bicycle timing calculations in Microsoft Excel format • Existing and proposed basic timing parameter comparison in Microsoft Excel format • Existing Synchro (Version 10 or higher) files
o a.m. peak period, midday peak period, p.m. peak period, and weekend peak period
o off peak, school a.m. peak and school p.m. peak (City of Irvine Project Intersections)
• Digital photos of existing conditions
• Detailed intersection sheets showing existing conditions and existing equipment • Draft Field Review and Data Collection Report
• Final Field Review and Data Collection Report

2.3 TASK 3: BEFORE STUDY

The Before Study will consist of an Arterial Travel Time Study and a Traffic Signal Operational Analysis. Information regarding the Measures of Effectiveness (MOE) must be gathered through the arterial section to generate a baseline Level of Service (LOS) for comparison to the After Study. A Before Study shall be submitted for each of the four (4) time periods: a.m., midday, p.m. and weekend. Additionally, for the intersections within the City of Irvine jurisdiction, a Before Study for off peak, school a.m. peak, and school p.m. peak periods shall also be submitted. The Project Team will provide sample formats for the Travel Time Report upon request.

Present the Before Study to establish a baseline for determining the effectiveness of the final proposed timing plan. Provide directional data and results from Microsoft Excel format, in both electronic and hard copy format.

The Measures of Effectiveness (MOE) for the Travel Time Study should be generated using the floating car method and from Tru -Traffic (Version 10). The trip log files should be in .gpx or .TruTTrip format. The City will provide a sample output.

Synchronized video of the before study shall also be provided in comparison to conditions after updated timing plans are implemented and fine-tuned.

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The Travel Time Study shall include seven (7) runs in each direction of travel for each peak period.

The Traffic Signal Operational Analysis will be based on the procedures defined in the latest version of the Highway Capacity Manual (HCM) and in the Highway Capacity Software (HCS).

Provide re-submittal based on comments by the Project Team within one (1) week of receiving comments.

Task 3 Deliverables
• Before Study directional data and results in Microsoft Excel format o a.m. peak period, midday peak period, p.m. peak period, and weekend peak period
o off peak period, school a.m. peak period, and school p.m. peak period (only applicable to City of Irvine project intersections)
• Tru-Traffic Version 10 Before Study files
• Trip log files
• Video footage of Before Study runs
• Draft Before Study Report
• Final Before Study Report

2.4 TASK 4: PROPOSED NETWORK MODELING

The Consultant shall develop signal timing based on field observation of existing conditions and the data obtained from previous tasks. Synchro (Version 10 or higher) will be utilized to perform timing analysis and generate the network model. Existing coor dination parameters will also be observed in network modeling to provide smooth progression at crossing arterial intersections.

The Consultant shall develop network modeling timing plans for each period as required by the Project Team. The required timing plans for specified peak periods and locations are listed in Exhibit “C”.

The Consultant shall evaluate the possibility of partitioning network into sub-systems and provide cycle evaluation analysis for each peak period and sub -system. Attempts should be made to minimize impact to progression across sub -systems. Pedestrian and b icycle timings should be included in the optimized model. The following Macro and Micro search optimization steps to determine optimal cycle length for each subsystem should be used:

• Macro Search – Minimum cycle search should be set at 60 seconds and the best cycle length with increments of 10 seconds should be selected.

• Micro Search – Minimum/Maximum cycle search should be set at +/- 6 seconds from the best cycle length of Macro search with increments of 2 seconds.

The Consultant shall evaluate the signal timing and coordination parameters to optimize coordination timing using:

• Modified Phase Sequence Rotation
o Lead/Lead
o Lead/Lag
o Leading and lagging the same phase within a given cycle (re-servicing) Item: 18
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• Harmonic cycling – double or half

• Other innovative techniques upon approval of the Project Team members

The submittal shall include each Project Team member’s approved basic timing parameters and presented in electronic version for the Project Team’s review and approval. The Consultant shall submit Draft Network Model and Cycle Evaluation three (3) weeks aft er turning counts are approved by each Project Team member. Cycle Evaluation should be presented in table format for each peak period and sub -system. A re-submittal will be required within two (2) weeks after receiving comments from each Project Team member. All time-space diagrams shall be optimized using Synchro (Version 10 or higher) and Tru-Traffic (Version 10).

Upon final approval of the network model, the timing plans shall be converted and organized in tables in accordance with NEMA phase and sequence. Submit two (2) weeks after each Project Team member approves the optimal cycle. A re-submittal with corrections will be required two (2) weeks after receiving comments from each Project Team member.

Task 4 Deliverables
• Proposed Synchro Version 10 or higher with optimized timing parameters • Proposed Tru-Traffic Version 10 with optimized timing parameters • Draft Network Modeling Technical Memorandum
• Final Network Modeling Technical Memorandum

2.5 TASK 5: NEW TIMING IMPLEMENTATION

The Consultant shall implement signal system timing plans to coordinate the traffic signals along Irvine Boulevard/Trabuco Road from Old Myford Road to Marguerite Parkway.

For Caltrans locations, the Consultant shall coordinate with Caltrans staff in the implementation of optimized timing plans.

The Consultant shall implement approved timing plans at each Project Team member’s Traffic Management Center or at the local controller as preferred by each member of the Project Team.

Timing plan development should consider optimization of delay, progression, saturation flow rate and lost time.

The Consultant shall work with the entire Project Team affected by the project to coordinate efforts with concurrent cross street synchronization projects to achieve mutually acceptable results.

Task 5 Deliverables
• Implementation-ready timing sheets summarizing optimized timing parameters and plans

2.6 TASK 6: FINE-TUNING OF APPROVED COORDINATION PLANS

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The Consultant shall implement and fine -tune the timing plans. The Consultant shall verify the implemented timing plans by performing field checks and keep City staff and Project Team informed in writing of the implementation progress.

Upon completion of Implementation Phase, the Consultant shall incorporate all changes and re - submit Synchro files, Tru-Traffic files, timing plans and tables with final implemented data.

Task 6 Deliverables
• Final Fine-Tuned Synchro Version 10 or higher files
• Final Fine-Tuned Tru-Traffic Version 10 files

2.7 TASK 7: TRAFFIC RESPONSIVE OPERATIONS

The Consultant shall provide documentation, guidance, and expertise for the configuration and development of Traffic Responsive Operations (TRO) for the City of Mission Viejo for the signalized intersections along Trabuco Road within their jurisdiction. The Consultant shall provide analysis for the project intersections for TRO. The Consultant shall use the field review results from the Data Collection task with additional information and identification of necessary inputs needed to successfully implement TRO in the City of Mission Viejo’s Advanced Traffic Management System.

The Consultant shall obtain data collected as well as any information needed from the City of Mission Viejo to develop additional timing plans for use for TRO. The number of additional plans shall be determined after all data is considered and in accordanc e with the City of Mission Viejo’s need, input, and approval. These additional plans shall be optimized and fine - tuned to the satisfaction of the City of Mission Viejo. A Traffic Responsive Report shall be produced and provided to the City of Mission Viejo for their review and approval.

Task 7 Deliverables
• Additional optimized timing plans – Synchro Version 10 or higher files • Fine-tuned additional TRO timing plans – Synchro Version 10 or higher files • Draft Traffic Responsive Report
• Final Traffic Responsive Report

2.8 TASK 8: AFTER STUDY

Upon completion of the Implementation Phase, an After Study shall be prepared and submitted.

The After Study will consist of an Arterial Travel Time Study and a Traffic Signal Operational Analysis. Information regarding the Measures of Effectiveness (MOE) must be gathered through the arterial section to generate a post-implementation Level of Service (LOS) for comparison with the Before Study. An After Study should be submitted for each of the four time periods: a.m. peak Item: 18
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period, midday peak period, p.m. peak period, and weekend peak period. Additionally, for the intersections within the City of Irvine jurisdiction, an After Study for off peak, school a.m. and school p.m. periods shall also be submitted. The After Study must be submitted two (2) weeks after completion of Implementation Phase.

Present the After Study in comparison to the Before Study baseline. This comparison will be utilized to determine the effectiveness of the final proposed timing plan. Provide directional data and results in Microsoft Excel format, in both electronic and hard copy format.

The Measures of Effectiveness (MOE) for the Travel Time Study should be generated using the floating car method and from Tru -Traffic (Version 10). The trip log files should be in .gpx or .TruTTrip format. The City will provide a sample output.

Synchronized video of the after study shall also be provided in comparison to conditions before updated timing plans are implemented and fine-tuned.

The Travel Time Study shall include seven (7) minimum runs in each direction of travel for each peak.

The Traffic Signal Operational Analysis will be based on the procedures defined on the latest version of the Highway Capacity Manual (HCM) and of the Highway Capacity Software (HCS).

The Before and After Study will be submitted four (4) weeks after the implementation of updated traffic signal timing. A re-submittal will be required two (2) weeks after receiving comments from each Project Team member, depending on the jurisdiction where the traffic signal is located.

Task 8 Deliverables
• After Study directional data and results in Microsoft Excel format for each of the four time periods
• Tru-Traffic Version 10 After Study files
• Trip log files
• Video footage of After Study runs
• Draft After Study Technical Memorandum
• Final After Study Technical Memorandum

2.9 BASIS FOR SUCCESSFUL PROJECT COMPLETION

Project implementation should achieve a minimum of ten (10) percent reduction in travel time.

Coordination Timing plans should produce improvements to both delay and progression.

2.10 TASK 9: PRIMARY IMPLEMENTATION PHASE REPORT

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At the end of the implementation phase, the Consultant shall prepare a Primary Implementation Phase Report with an executive summary. The report shall provide complete documentation of the project, including, but not limited to, project objectives, locatio ns, scope, findings, recommendations, implementation schedule, improvements accomplished, surveillance, and evaluation of the coordinated signal system, work performed, data collected including before and after studies, project benefits achieved in terms o f fuel savings, travel time and other measure parameters. The report shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor sign al coordination project results. Consultant shall present the final report and results of the project to the Project Team as required. The report shall be completed in accordance with the current OCTA CTFP Guidelines.

The report shall include for each intersection: lane configurations, signal phasing, turning movement data and cycle lengths for existing and proposed timings for all peak periods. In addition, phase sequences for each timing plan and pedestrian clearance shall be documented.

Finally, the report shall provide recommendations with cost and benefit estimates for future improvement to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geometrics and alleviation of physical bottlenecks that curtail arterial capacity) and traffic management strategies. These proposed improvements are beyond the scope of this project but should be useful in determining future enhancements to the corridor.

The Consultant shall submit one (1) electronic copy to the Project Team. A re -submittal with corrections will be required two (2) weeks after receiving comments from each Project Team member.

The Consultant shall prepare and submit a video presentation illustrating the before and after studies comparison for each peak period to be presented at a Transportation Commission and/or City Council meeting.

Task 9 Deliverables
• Draft Before and After Study Report
• Final Before and After Study Report
• Video presentation of Before and After Study runs for Council and/or Commission meeting

SECTION 3: ONGOING MAINTENANCE AND MONITORING (OMM) PHASE

3.1 TASK 10: OPERATION SUPPORT AND MONITORING

OPERATION SUPPORT

The Consultant will provide “on-call” signal timing support services for a period of twenty-four (24) months following the implementation and fine -turning of the final signal timing to address any future adjustments that may be needed during this period. D epending on the nature of the adjustment, the Consultant may, upon written approval by the responsible agency, accomplish fine-tuning adjustments through the management systems for the cities of Irvine, Lake Forest, and Mission Viejo. During this twenty -four (24)-month period, the Consultant will be prepared to Item: 18
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address all resident complaints and review any project intersection requested within twenty -four (24) hours of written notice including observing and fine-tuning the signal timing.

MONITORING

The Consultant will drive the entire length of the project arterial during all designated corridor synchronization timing plan hours of operation on a monthly basis in order to verify that the synchronization is working as designed and complete any necessa ry adjustments. The Consultant shall notify the Project Team at least twenty -four (24) hours prior to commencement of driving periods.

The Consultant shall document all their recommendations and agency actions. Measures of effectiveness (MOE) in Microsoft Excel format shall be submitted along with GPS logs to the Project Team once per month.

Task 10 Deliverables
• Monthly Maintenance and Operation Support summary
• Monthly Tru-Traffic Version 10 Maintenance and Operation Support files • Monthly Trip log files

3.3 TASK 11: FINAL REPORT

At the end of the two (2) year period, the Consultant shall prepare the Final Report, incorporating all the information and documentation from the Primary Implementation phase as well as Maintenance and Operation phase. The Consultant shall provide a detai led report of the OMM phase including, but not be limited to: when travel runs were completed, issues and solutions that were identified, and recommended future improvements. The report shall be completed in accordance with the current OCTA Comprehensive T ransportation Funding Program (CTFP) Guidelines.

A re-submittal with corrections will be required two (2) weeks after receiving comments from the Project Team.

Task 11 Deliverables
• Draft Project Report
• Final Project Report

SECTION 4: SUPPLEMENTAL REQUEST FOR PROPOSAL REQUIREMENTS

4.1 PROJECT COST AND CONTRACTUAL CONSIDERATION

The Consultant shall provide a Cost Summary Form; see Exhibit "D" as an example with the amount of effort in terms of hours by Consultant rate schedule classifications. The total cost for the services included in the summary form shall not exceed in the performance of those services.

This form must be completed in the proposal.

Markup on sub-consultant’s services is limited to five percent (5%).

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The Cost Summary Form should be submitted with the Pricing Proposal file in accordance with the Submittal Instructions and should include consultant rates and costs consistent with the Master Consultant Team Program Contract.

Consultant invoices shall include the list of tasks and subtasks. The invoice shall be reviewed and signed by the Consultant Project Manager certifying its accuracy. The amount invoiced shall not exceed the amount shown in the exhibits. The Consultant shall not proceed with any additional scope items without an approved addendum executed by the City.

An Earned Value Chart shall accompany each monthly invoice to track actual expenditures to projected expenditures. If the design is behind schedule or not on budget, a recovery plan shall also be submitted with the invoice describing how the project will b e put back on budget or schedule by the next monthly invoice or sooner.

Consultant payments are contingent upon submitting monthly project status report, schedule, Earned Value Chart with each payment request.

Submitted invoices shall include, at a minimum, a list of tasks and subtasks (in accordance with the Earned Value Chart) with corresponding Not -to-Exceed fee in the same format as the cost summary submitted with the proposal, hours and dates worked, name and title of person, and the invoice shall be reviewed and certified for accuracy by the Consultant project manager’s signature.

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ATTACHMENT B

PROJECT COST ESTIMATES AND DETAILED LOCAL MATCH

SECTION 1: TOTAL PROJECT COST ESTIMATES

CITY OF IRVINE
Total Project Cost $ 812,000.00
Total Cash Match $ 162,400.00
Total In-Kind Match $ -

Number of Project Intersections: 28 Signalized Intersections (includes 4 Caltrans Intersections within the City of Irvine)
Project Task – Project
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management –
PI Phase $2,000/intersection $ 56,000.00 $ 11,200.00 $ - Data Collection $6,000/intersection $ 168,000.00 $ 33,600.00 $ - System Design and
Construction - $ 16,000.00 $ 3,200.00 $ - Signal Timing
Optimization and
Implementation
$8,000/intersection $ 224,000.00 $ 44,800.00 $ - Project Report $1,500/intersection $ 42,000.00 $ 8,400.00 $ - Project Management –
O&M Phase $1,000/intersection $ 28,000.00 $ 5,600.00 $ - Continuing Support $3,500/intersection $ 98,000.00 $ 19,600.00 $ - Final Technical
Memorandum $1,000/intersection $ 28,000.00 $ 5,600.00 $ - Subtotal $ 660,000.00 $ 132,000.00 $ -

Number of Offset Intersections: 19 Signalized Intersections Project Task – Offset
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management –
PI Phase $1,000/intersection $ 19,000.00 $ 3,800.00 $ - Data Collection $2,000/intersection $ 38,000.00 $ 7,600.00 $ - System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$3,000/intersection $ 57,000.00 $ 11,400.00 $ - Project Report $1,000/intersection $ 19,000.00 $ 3,800.00 $ - Project Management –
O&M Phase - $ - $ - $ - Continuing Support $1,000/intersection $ 19,000.00 $ 3,800.00 $ - Final Technical
Memorandum - $ - $ - $ - Subtotal $ 152,000.00 $ 30,400.00 $ -

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CITY OF LAKE FOREST
Total Project Cost $ 204,000.00
Total Cash Match $ 28,050.00
Total In-Kind Match $ 12,750.00

Number of Project Intersections: 8 Signalized Intersections Project Task - Project
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $2,000/intersection $ 16,000.00 $ 2,200.00 $ 1,000.00 Data Collection $2,500/intersection $ 20,000.00 $ 3,000.00 $ 1,000.00 System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$6,000/intersection $ 48,000.00 $ 5,600.00 $ 4,000.00 Project Report $1,500/intersection $ 12,000.00 $ 1,640.00 $ 760.00 Project Management -
O&M Phase $1,000/intersection $ 8,000.00 $ 1,240.00 $ 360.00 Continuing Support $2,500/intersection $ 20,000.00 $ 2,500.00 $ 1,500.00 Final Technical
Memorandum $1,000/intersection $ 8,000.00 $ 1,150.00 $ 450.00 Subtotal $ 132,000.00 $ 17,330.00 $ 9,070.00

Number of Offset Intersections: 9 Signalized Intersections Project Task - Offset
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $1,000/intersection $ 9,000.00 $ 1,570.00 $ 230.00 Data Collection $2,000/intersection $ 18,000.00 $ 3,400.00 $ 200.00 System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$3,000/intersection $ 27,000.00 $ 2,400.00 $ 3,000.00 Project Report $1,000/intersection $ 9,000.00 $ 1,550.00 $ 250.00 Project Management -
O&M Phase - $ - $ - $ - Continuing Support $1,000/intersection $ 9,000.00 $ 1,800.00 $ - Final Technical
Memorandum - $ - $ - $ - Subtotal $ 72,000.00 $ 10,720.00 $ 3,680.00

Item: 18
561

-27-

CITY OF MISSION VIEJO
Total Project Cost $ 178,000.00
Total Cash Match $ 27,420.00
Total In-Kind Match $ 8,180.00

Number of Project Intersections: 6 Signalized Intersections Project Task - Project
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $2,000/intersection $ 12,000.00 $ 400.00 $ 2,000.00 Data Collection $6,000/intersection $ 36,000.00 $ 7,200.00 $ - System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$8,000/intersection $ 48,000.00 $ 4,420.00 $ 5,180.00 Project Report $1,500/intersection $ 9,000.00 $ 1,800.00 $ - Project Management -
O&M Phase $1,000/intersection $ 6,000.00 $ 200.00 $ 1,000.00 Continuing Support $3,500/intersection $ 21,000.00 $ 4,200.00 $ - Final Technical
Memorandum $1,000/intersection $ 6,000.00 $ 1,200.00 $ - Subtotal $ 138,000.00 $ 19,420.00 $ 8,180.00

Number of Offset Intersections: 5 Signalized Intersections Project Task - Offset
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $1,000/intersection $ 5,000.00 $ 1,000.00 $ - Data Collection $2,000/intersection $ 10,000.00 $ 2,000.00 $ - System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$3,000/intersection $ 15,000.00 $ 3,000.00 $ - Project Report $1,000/intersection $ 5,000.00 $ 1,000.00 $ - Project Management -
O&M Phase - $ - $ - $ - Continuing Support $1,000/intersection $ 5,000.00 $ 1,000.00 $ - Final Technical
Memorandum - $ - $ - $ - Subtotal $ 40,000.00 $ 8,000.00 $ -

Item: 18
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PROJECT TOTAL SUMMARY
Agency Agency Cost
Project P Funds
Requested
(80% of Project Cost)
Cash and In-Kind
Match Amount
(20% of Project Cost)
City of Irvine $812,000.00 $649,600.00 $162,400.00
City of Lake Forest $204,000.00 $163,200.00 $40,800.00 City of Mission Viejo $178,000.00 $142,400.00 $35,600.00 TOTAL $1,194,000.00 $955,200.00 $238,800.00

SECTION 2: AGENCY TOTAL MATCH SUMMARY

AGENCY
CASH MATCH IN-KIND MATCH* TOTAL MATCH
Primary
Implementation
Ongoing
Monitoring
&
Maintenance
Primary
Implementation
Ongoing
Monitoring
&
Maintenance
Primary
Implementation
Ongoing
Monitoring
&
Maintenance
City of
Lake
Forest
$21,360.00 $6,690.00 $10,440.00 $2,310.00 $31,800.00 $9,000.00 $28,050.00 $12,750.00 $40,800.00
*In-kind match may be converted to cash match if agency does not satisfy in-kind match commitment by the end of the respective phase. However, Catch Match is NOT allowed to be converted to in-kind match.

SECTION 3: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)

A. Cash Match

AGENCY FUNDING SOURCE AMOUNT OF CASH

CONTRIBUTION
City of
Lake Forest City SCAQMD AB 2766 / Gas Tax $28,050.00

B. In-Kind Services
i. Specific Improvements (List items and Cost):

AGENCY DESCRIPTION EXPENDITURE

Item: 18
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-29-

ii. Staffing Commitment:

AGENCY STAFF

POSITION

TYPE OF SERVICE TO

PROJECT
NO. OF
HOURS
FULLY

BURDENED
HOURLY
RATE
TOTAL
City of
Lake
Forest
Traffic
Engineering
Consultant
Project Administration, Signal
Timing & Design Review,
Implementation & Operation,
Meeting Participation, Project
Report/Technical Memo
Review.
10 $145.00 $1,450.00
Traffic Signal
Management
(Consultant)
Project Administration, Signal
Timing & Design Review,
Implementation & Operation,
Meeting Participation, Project
Report/Technical Memo
Review, Inspection.
50 $226.00 $11,300.00
TOTAL IN-KIND MATCH (i + ii)**: $12,750.00
**Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency’s actual fully burdened billing rates, which must collectively equal the same value of assigned “Total” dollars. Each ag ency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to auditing.

Item: 18
564

CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Public Works
SUBJECT:

ANNUAL RENEWED MEASURE M ("M2") ELIGIBILITY SUBMITTAL TO THE

ORANGE COUNTY TRANSPORTATION AUTHORITY
RECOMMENDED ACTION(S):

1. Approve the Renewed Measure M ("M2") Seven-Year Capital Improvement Program for Fiscal Years 2024-25 through 2030-2031.

2. Authorize the Director of Public Works to forward all eligibility requirements including the approved Renewed Measure M ("M2") Seven-Year Capital Improvement Program to the Orange County Transportation Authority ("OCTA").

EXECUTIVE SUMMARY:

The Orange County Transportation Authority (“OCTA”) requires each city to satisfy certain requirements to remain eligible for Local Fair Share and competitive grants through the Renewed Measure M (“M2”) program. Required eligibility documentation includes City Council approval of a Seven-Year Capital Improvement Program (“CIP”).

The City uses M2 Funds for certain roadway improvements, to meet senior transportation needs, and other programs that mitigate the environmental impact of transportation and promote mobility within the city. The City anticipates receiving approximately $16,400,000 over the next seven years from the OCTA Measure M2 Fair Share program which the City utilizes to fund the annual street resurfacing and slurry seal projects. The recommended actions are in accordance with OCTA’s compliance requirements and qualify the City to receive Measure M2 Local Fair Share and competitive grant funding.

Staff recommends the City Council approve the M2 Seven-Year CIP and to authorize the Public Works Director to forward all eligibility requirements to OCTA. The recommended actions would ensure the City retains eligibility for funding under the M2 program and could continue participating in OCTA’s Combined Transportation Funding Program. Additionally, the M2 Seven-Year CIP document attached to this report satisfies OCTA’s requirements to maintain program eligibility (Attachment).

Item: 19
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BACKGROUND:

Measure M2 (also known as “OC Go”) is a 30-year, ½ cent sales tax program for transportation improvement projects. M2 is an extension of the original Measure M (approved in 1990) with a new slate of planned projects and programs. OCTA administers the proceeds from M2 sales tax, including apportionment to local jurisdictions for street maintenance and improvements. The proportional, or “Fair Share,” of sales tax money for eligible jurisdictions is distributed based on population, miles of existing Master Plan of Arterial Highways (“MPAH”) roadways, and taxable sales. The new slate of planned M2 projects includes improvement to public transportation infrastructure, including freeways, arterial roadways, and environmental cleanup projects. To receive funding from the OCTA’s “Fair Share” or competitive grant programs, local jurisdictions must prepare and submit an M2 eligibility packet. Annual approval of the M2 Seven- Year CIP for Fiscal Years 2024-25 through 2030-31 is a necessary component of the City’s eligibility packet to OCTA.

DISCUSSION:

Each year, OCTA determines whether a local jurisdiction is eligible to receive M2 funds. To be deemed eligible, the City annually prepares and submits a packet that contains the following elements:
•Evidence of compliance with the conditions and requirements of the Orange County Congestion Management Program (“CMP”)
•Adopted Capital Improvement Program (“CIP”)
•Evidence of participation in OCTA traffic forums
•Adopted and maintained Local Signal Synchronization Plan (“LSSP”) •Adopted and biennially updated Pavement Management Plan (“PMP”) •Adopted General Plan Circulation Element consistent with the MPAH •Satisfaction of Maintenance of Effort requirements
•Agreement to expend all Local Fair Share revenues received through M2 within three years of receipt
•Adopted Expenditure Report, provided annually to OCTA
The M2 Seven-Year CIP (Attachment 1) prepared by staff is consistent with projects identified in the City’s proposed Seven-Year CIP (FY 2024-31).

Generally, these include street resurfacing and slurry seal programs, traffic signal synchronization projects, and intersection improvements. The submittal of the M2 Seven-Year CIP does not commit the City to funding the identified improvements.

However, projects must be included in the M2 Seven-Year CIP to be eligible to Item: 19
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receive M2 funding. Staff updates this document every year to allow for changes based on City Council priorities. Other elements of the eligibility packet are required on a biennial or triennial basis. This year, only the M2 Seven-Year CIP is due as part of the packet.

Staff recommends the City Council approve the M2 Seven-Year CIP (Attachment). Staff also recommend authorizing the Director of Public Works/City Engineer to forward all eligibility requirements to OCTA. The recommended actions would ensure the City retains eligibility for funding under the M2 program and could continue participating in OCTA’s Combined Transportation Funding Programs (“CTFP”).

FISCAL IMPACT:

There is a positive fiscal impact associated with the recommended actions. The City anticipates receiving approximately $16,400,000 from the OCTA Measure M2 Fair Share program to fund the City’s annual street resurfacing and slurry seal projects over the next seven years. The City would also be eligible to compete for CTFP project funding for the projects identified in the M2 Seven- Year CIP.

ATTACHMENTS:

Measure M2 Seven-Year Capital Improvement Program (CIP) Initiated By: Christine Groves, Administrative Services Manager Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 19
567

ATTACHMENT
Item: 19
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Orange County Transportation Authority
FY 2024/25 - FY 2030/31 Capital Improvement Program
TIP ID CP-12212 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S02 ADA Ramps Phase 14
Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian -Installation of ADA access ramps Reconstruct existing sidewalk access ramps to comply with current Americans with Disabilities Act(ADA).

Limits
City-wide
Project Notes

FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Community DevelopmentBlock Grant $0 $0 $133,669 $0 $133,669 $137,679 Totals: $0 $0 $133,669 $0 $133,669 $137,679
Last Revised: 24-00 - In Progress Total Programmed: $133,669 TIP ID CP-11650 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: 21-OCTA-TSP-4000 Project Title
Additional Project IDs: PW 2020-16 Alton Parkway Traffic Signal Synchronization Program Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Coordinate signals within project limits Update traffic signal coordination at 8 signals along Alton Parkway corridor from Commercentre Driveto Portola Parkway Limits
Alton Parkway from Commercentre Drive toPortola Parkway Project Notes
Match funding shown. TSSP not reflected. Projectled by OCTA.

FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Air Quality ManagementDistrict $0 $0 $150,000 $0 $150,000 $154,500 2025 Gas Tax $0 $0 $80,000 $0 $80,000 $82,400
Totals: $0 $0 $230,000 $0 $230,000 $236,900
Last Revised: 24-00 - In Progress Total Programmed: $230,000 Item: 19
569

TIP ID CP-12245 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S01 / 25S01 Annual Street Resurfacing and Slurry Seal Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Rehabilitation of roadway This project is part of the City's 7-year cycle to implement Measure M's required PavementManagement Plan.

Limits
City-wide
Project Notes

FISCALYEAR FUND TYPE ENG ROWCON/IMP O&MTOTAL TOTALESCALATED 2025 General Fund $28,082 $0 $252,738 $0 $280,820 $288,402 2025 Measure M2 LocalFairshare $196,268 $0 $1,766,412 $0 $1,962,680 $2,015,672 2025 Local Streets andRoadsapportionments $411,650 $0 $3,704,850 $0 $4,116,500 $4,227,646 2026 Measure M2 LocalFairshare $190,000 $0 $1,710,000 $0 $1,900,000 $2,004,139 2026 Local Streets andRoadsapportionments $210,000 $0 $1,890,000 $0 $2,100,000 $2,215,101 2027 Local Streets andRoadsapportionments $210,000 $0 $1,890,000 $0 $2,100,000 $2,275,254 2027 Measure M2 LocalFairshare $190,000 $0 $1,710,000 $0 $1,900,000 $2,058,563 2028 Local Streets andRoadsapportionments $210,000 $0 $1,890,000 $0 $2,100,000 $2,337,212 2028 Measure M2 LocalFairshare $190,000 $0 $1,710,000 $0 $1,900,000 $2,114,620 2029 Measure M2 LocalFairshare $190,000 $0 $1,710,000 $0 $1,900,000 $2,172,359 2029 Local Streets andRoadsapportionments $210,000 $0 $1,890,000 $0 $2,100,000 $2,401,028 2030 Local Streets andRoadsapportionments $210,000 $0 $1,890,000 $0 $2,100,000 $2,466,759 2030 Measure M2 LocalFairshare $190,000 $0 $1,710,000 $0 $1,900,000 $2,231,829 2031 Local Streets andRoadsapportionments $210,000 $0 $1,890,000 $0 $2,100,000 $2,534,462 2031 Measure M2 LocalFairshare $190,000 $0 $1,710,000 $0 $1,900,000 $2,293,084 Totals: $3,036,000 $0 $27,324,000 $0 $30,360,000 $33,636,130 Last Revised: 24-00 - In Progress Total Programmed: $30,360,000 TIP ID CP-11643 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S09 Arterial Median Improvement Project Type of Work: Safety Project Description
Type of Work Description: Safety - Install curbmedian Replace existing painted median with raised hardscape medians to improve traffic safety.

Limits
Trabuco Road north of El Toro Road and RockfieldBoulevard south of Lake Forest Drive Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $200,000 $0 $200,000 $206,000
Totals: $0 $0 $200,000 $0 $200,000 $206,000
Last Revised: 24-00 - In Progress Total Programmed: $200,000 Item: 19
570

TIP ID CP-12216 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S06 Arterial Wall Enhancements in Southwest Lake Forest Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -Hardscape, lighting treatment, or communityidentity/monumentation improvements The project would enhance the visual appeal of walls along arterial roadways in Southwest LakeForest.

Limits
Southwest Lake Forest
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $25,000 $0 $0 $0 $25,000 $25,000
2026 General Fund $0 $0 $100,000 $0 $100,000 $106,090
Totals: $25,000 $0 $100,000 $0 $125,000 $131,090
Last Revised: 24-00 - In Progress Total Programmed: $125,000 TIP ID CP-12221 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 25T01 Audible Pedestrian Signals Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian - Other This project would install Audible Pedestrian Signals at three locations.

Limits
Lake Forest Dr at Rockfield Blvd, Ridge Route andMuirlands, and El Toro Rd at Raymond Way.

Project Notes

FISCALYEAR FUND TYPE ENG ROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Community DevelopmentBlock Grant $10,000 $0 $170,000 $0 $180,000 $185,100 2027 Community DevelopmentBlock Grant $10,000 $0 $170,000 $0 $180,000 $195,764 Totals: $20,000 $0 $340,000 $0 $360,000 $380,864
Last Revised: 24-00 - In Progress Total Programmed: $360,000 TIP ID CP-12225 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 25T03 Bake Parkway and Rockfield Boulevard Traffic Signal Synchronization Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Coordinate signals within project limits This project synchronizes traffic signals along the Bake Pkwy corridor and traffic signals along theRockfield Blvd corridor in the cities of Lake Forest and Irvine.

Limits
Bake Parkway from Rue de Fortuna to Lake ForestDr. in Irvine. Rockfield Blvd from Los Alisos Blvd toCentre in Irvine.

Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $370,000 $0 $370,000 $381,100
Totals: $0 $0 $370,000 $0 $370,000 $381,100
Last Revised: 24-00 - In Progress Total Programmed: $370,000 TIP ID CP-10692 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: PW 2019-02 Bake at Trabuco/Irvine Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add leftturn and right turn lanes to intersection Make modifications to several left, right, and through lanes to improve traffic flow Limits
Intersection of Bake Parkway and Trabuco/IrvineBoulevard Project Notes
Impact Fees: Lake Forest Transportation MitigationProgram

FISCALYEAR FUND TYPE ENGROW CON/IMP O&MTOTAL TOTALESCALATED 2025 Traffic ImpactFees $0 $450,000 $2,300,000 $0 $2,750,000 $2,832,500 Totals: $0 $450,000 $2,300,000 $0 $2,750,000 $2,832,500 Last Revised: 24-00 - In Progress Total Programmed: $2,750,000 Item: 19
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TIP ID CP-12219 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 26S08 Bridge Inspection Repairs Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -Bridge This project would inspect and repair roadway bridges throughout the City.

Limits
Citywide
Project Notes

FISCAL YEAR FUND TYPE ENG ROWCON/IMP O&M TOTAL TOTAL ESCALATED 2026 General Fund $25,000 $0 $175,000 $0 $200,000 $210,658 2027 General Fund $25,000 $0 $175,000 $0 $200,000 $216,227 2028 General Fund $25,000 $0 $175,000 $0 $200,000 $221,964 2029 General Fund $25,000 $0 $175,000 $0 $200,000 $227,873 2030 General Fund $25,000 $0 $175,000 $0 $200,000 $233,959 Totals: $125,000 $0 $875,000 $0 $1,000,000 $1,110,681
Last Revised: 24-00 - In Progress Total Programmed: $1,000,000 TIP ID CP-11646 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: PW 2021-06 Citywide Street Name Sign Replacement Type of Work: Safety Project Description
Type of Work Description: Safety - Signageinstallation and/or replacement Replace street name blades and poles.

Limits
Citywide
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $290,000 $0 $290,000 $298,700
Totals: $0 $0 $290,000 $0 $290,000 $298,700
Last Revised: 24-00 - In Progress Total Programmed: $290,000 TIP ID CP-12214 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S04 El Toro Bus Shelter Renovations Type of Work: Transit Project Description
Type of Work Description: Transit - Stops,shelters, benches, amenities, etc. This project renovates existing bus shelters along El Toro Road between Muirlands Blvd to the 5 FWY Limits
El Toro Road from 5 FWY to Muirlands Blvd
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $10,000 $0 $115,000 $0 $125,000 $128,450 Totals: $10,000 $0 $115,000 $0 $125,000 $128,450
Last Revised: 24-00 - In Progress Total Programmed: $125,000 TIP ID CP-10695 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: PW 2020-07 El Toro Raised Medians from Jeronimo to Trabuco Road Type of Work: Safety Project Description
Type of Work Description: Safety - Install curbmedian Replace exisiting painted medians with raised medians Limits
El Toro Road from Jeronimo to Trabuco Road
Project Notes
Developer: Foothill Circulation Phasing Plan

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Developer $0 $0 $800,000 $0 $800,000 $824,000
Totals: $0 $0 $800,000 $0 $800,000 $824,000
Last Revised: 24-00 - In Progress Total Programmed: $800,000 Item: 19
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TIP ID CP-11644 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: PW 2022-03 Irrigation Conservation Program Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -Landscaping of roadway Replaces turf with new drip irrigation and drought tolerant landscaping.

Limits
City wide
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $22,000 $0 $186,000 $0 $208,000 $213,580 Totals: $22,000 $0 $186,000 $0 $208,000 $213,580
Last Revised: 24-00 - In Progress Total Programmed: $208,000 TIP ID CP-12226 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 25T04 Irvine Blvd/Trabuco Rd Traffic Signal Synchronization Program Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Coordinate signals within project limits This project synchronizes traffic signals along the Irvine Blvd/Trabuco Rd corridor in the cities of Irvine,Lake Forest, and Mission Viejo Limits
Irvine Blvd/Trabuco Road from Old Myford Road inIrvine, through Lake Forest, to Marguerite inMission Viejo Project Notes

FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Air Quality ManagementDistrict $0 $0 $45,000 $0 $45,000 $46,350 Totals: $0 $0 $45,000 $0 $45,000 $46,350
Last Revised: 24-00 - In Progress Total Programmed: $45,000 TIP ID CP-10704 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: 19-OCTA-TSP-3940 Project Title
Additional Project IDs: PW 2018-15 Lake Forest Traffic Signal Synchronization Program Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Coordinate signals within project limits Synchronize 27 traffic signals along the Lake Forest corridor in the cities of Lake FOrest Laguna Hills,Irvine and Caltrans Ramp Signals Limits
Lake Forest Drive from Portola Parkway to SR-133(Laguna Canyon Road) Project Notes
Match funding shown. TSSP funding not reflected.Project led by OCTA.

FISCALYEAR FUND TYPE ENGROWCON/IMPO&M TOTAL TOTALESCALATED 2025 Air Quality ManagementDistrict $0 $0 $270,000 $0 $270,000 $278,100 2026 Air Quality ManagementDistrict $0 $0 $0 $4,320 $4,320 $4,320 2027 Air Quality ManagementDistrict $0 $0 $0 $4,320 $4,320 $4,320 Totals: $0 $0 $270,000 $8,640 $278,640 $286,740
Last Revised: 24-00 - In Progress Total Programmed: $278,640 TIP ID CP-11648 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24T09 Meadows Traffic Improvements: Bake at Toledo Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add leftturn lane(s) to intersection Widen Bake Parkway and Toledo Way to create dual left-turns in three of four directions due toMeadows development.

Limits
Bake Parkway and Toledo Way
Project Notes
Developer Fees: Meadows Traffic ImprovementProgram Fund

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Developer $0 $0 $2,122,900 $0 $2,122,900 $2,186,587 Totals: $0 $0 $2,122,900 $0 $2,122,900 $2,186,587
Last Revised: 24-00 - In Progress Total Programmed: $2,122,900 Item: 19
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TIP ID CP-12215 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S05 Non-Functional Turf Removal Study and Replacement Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -Landscaping of roadway This project would identify locations and replace turf in streetscape with drought tolerant landscaping.

Limits
City-wide
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $70,000 $0 $70,000 $72,100
Totals: $0 $0 $70,000 $0 $70,000 $72,100
Last Revised: 24-00 - In Progress Total Programmed: $70,000 TIP ID CP-11649 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: 21-OCTA-TSP-4001 Project Title
Additional Project IDs: PW 2020-15 Portola/Santa Margarita Traffic Signal Synchronization Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Coordinate signals within project limits Update traffic signal synchronization along the Portola/Santa Margarita Corridor. Lake Forest has 11traffic signals in this project.

Limits
Portola Parkway from the corridor's northernterminus to El Toro Road Project Notes
Match funding shown. TSSP not reflected. Projectled by OCTA.

FISCALYEAR FUND TYPE ENGROWCON/IMPO&MTOTAL TOTALESCALATED 2025 Air Quality ManagementDistrict $0 $0 $225,000 $0 $225,000 $231,750 Totals: $0 $0 $225,000 $0 $225,000 $231,750
Last Revised: 24-00 - In Progress Total Programmed: $225,000 TIP ID CP-12222 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24T02 Protective Permissive Left Turn Project Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -Replace and upgrade traffic signals and equipment This project installs protective permissive left-turn phasing at four intersections Limits
Alton Pkwy and Monarch, Alton Pkwy andCatalina, Bake Pkwy and Towne Center Dr., andLake Forest Dr. and Towne Center Dr.

Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $25,000 $0 $400,000 $0 $425,000 $437,000 2026 General Fund $25,000 $0 $400,000 $0 $425,000 $449,360 Totals: $50,000 $0 $800,000 $0 $850,000 $886,360
Last Revised: 24-00 - In Progress Total Programmed: $850,000 TIP ID CP-12218 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S07 Ridge Route Median Improvement Project Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -Hardscape, lighting treatment, or communityidentity/monumentation improvements Renovate 16 medians along the Ridge Route corridor between Muirlands and Rockfield.

Limits
Ridge Route between Muirlands and RockfieldBlvd
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $210,000 $0 $210,000 $216,300
Totals: $0 $0 $210,000 $0 $210,000 $216,300
Last Revised: 24-00 - In Progress Total Programmed: $210,000 Item: 19
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TIP ID CP-10710 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: PW 2020-04 Second Eastbound Left Turn Lane on Bake Parkway at Jeronimo Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add leftturn lane(s) to intersection Add second eastbound left turn lane on Bake Parkway at Jeronimo Limits
Bake Parkway at Jeronimo
Project Notes
Impact Fees: Lake Forest Transportation MitigationProgram

FISCAL YEAR FUND TYPE ENGROW CON/IMP O&MTOTAL TOTAL ESCALATED 2025 Traffic Impact Fees $0 $108,000 $831,000 $0 $939,000 $967,170 Totals: $0 $108,000 $831,000 $0 $939,000 $967,170
Last Revised: 24-00 - In Progress Total Programmed: $939,000 TIP ID CP-10712 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24T08 Second Left Turn Lanes in All Directions at Los Alisos and Muirlands Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add leftturn lane(s) to intersection Add second left turn lanes in all directions at Los Alisos and Muirlands Limits
Los Alisos Boulevard and Muirlands
Project Notes
Developer: Foothill Circulation Phasing Plan

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Developer $0 $0 $1,525,000 $0 $1,525,000 $1,570,750 Totals: $0 $0 $1,525,000 $0 $1,525,000 $1,570,750
Last Revised: 24-00 - In Progress Total Programmed: $1,525,000 TIP ID CP-10713 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24T05 Southbound Rancho Parkway Widening at Lake Forest Drive for Right Turn Lane Type of Work: Intersection Project Description
Type of Work Description: Intersection - Addright turn lane(s) to intersection Widen southbound Rancho Parkway to create an 8-ft wide bike lane/de facto right turn Limits
Rancho Parkway/Lake Forest Drive
Project Notes
Impact Fees: Lake Forest Transportation MitigationProgram

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Traffic Impact Fees $0 $0 $224,000 $0 $224,000 $230,720 Totals: $0 $0 $224,000 $0 $224,000 $230,720
Last Revised: 24-00 - In Progress Total Programmed: $224,000 TIP ID CP-12213 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24S03 Trabuco Road Ascension Cemetery Left-Turn Holding Pocket Type of Work: Intersection Project Description
Type of Work Description: Intersection - Other Construct a left turn holding lane at entrance/exit to Ascension Cemetery allowing drivers exiting thecemetery to make left turns in two steps Limits
Trabuco Road at entrance to Ascension Cemeterybetween
Project Notes

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $350,000 $0 $350,000 $360,500
Totals: $0 $0 $350,000 $0 $350,000 $360,500
Last Revised: 24-00 - In Progress Total Programmed: $350,000 Item: 19
575

TIP ID CP-10729 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24T06 Widening of Southbound Jeronimo at Lake Forest Drive Type of Work: Road Widening Project Description
Type of Work Description: Road Widening -Widen width of existing traffic lanes Widen southbound Jeronimo to create bike lane/de facto SB right turn lane Limits
Jeronimo at Lake Forest Drive
Project Notes
Impact Fees: Lake Forest Transportation MitigationProgram

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Traffic Impact Fees $0 $0 $116,100 $0 $116,100 $119,583 Totals: $0 $0 $116,100 $0 $116,100 $119,583
Last Revised: 24-00 - In Progress Total Programmed: $116,100 TIP ID CP-11659 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: 24T07 Widening of Westbound Los Alisos to Add a Dedicated Right-Turn Lane at Rockfield Type of Work: Intersection Project Description
Type of Work Description: Intersection - Addright turn lane(s) to intersection Widening of westbound Los Alisos to add a dedicated right-turn lane at Rockfield Limits
Los Alisos at Rockfield
Project Notes
Impact Fees: Lake Forest Transportation MitigationProgram

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Traffic Impact Fees $0 $0 $667,000 $0 $667,000 $687,010 Totals: $0 $0 $667,000 $0 $667,000 $687,010
Last Revised: 24-00 - In Progress Total Programmed: $667,000 TIP ID CP-10730 IMPLEMENTING AGENCY Lake Forest, City of Local Project Number: Project Title
Additional Project IDs: PW 2019-08 Widening/Realignment of Jeronimo at El Toro Road Type of Work: Road Widening Project Description
Type of Work Description: Road Widening -Widen width of existing traffic lanes Widen Jeronimo north and south of El Toro to correct an existing misalignment of through lanes Limits
Jeronimo at El Toro Road
Project Notes
Developer: Foothill Corridor Phasing Plan

FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Developer $0 $250,000 $450,000 $0 $700,000 $721,000 Totals: $0 $250,000 $450,000 $0 $700,000 $721,000
Last Revised: 24-00 - In Progress Total Programmed: $700,000 Item: 19
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Public Works
SUBJECT:

ACCEPTANCE OF LENNAR HOMES IMPROVEMENTS AND RELEASE OF
BONDS FOR TRACT 18162
RECOMMENDED ACTION(S):

1. Accept as complete the tract improvements and monumentation constructed by Lennar Homes of California, Inc., A California Corporation, for Tract 18162.

2. Authorize the City Clerk to release the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $1,197,021, and the Subdivision Improvement Monumentation Bond in the amount of $63,000.

3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bond in the amount of $119,702.10 one year after acceptance of the public improvements for Tract 18162 with the concurrence of the Director of Public Works/City Engineer.

EXECUTIVE SUMMARY:

On October 1, 2019, the City Council approved Final Tract Map No. 18162 (Attachment 1) for a 102-numbered and 16-lettered lot subdivision, and a Subdivision Improvement Agreement with Lennar Homes of California, a California Limited Corporation (“Lennar”). These approvals enabled Lennar to construct 101 single-family homes and a Community Center. Of the sixteen lettered lots, nine are for open space and landscape purposes, six are for private street purposes, and one is for park purposes. All sixteen lettered lots will be maintained by the Homeowners Association (“HOA”).

In accordance with the agreement, Lennar submitted a Subdivision Improvement Faithful Performance Bond and a Subdivision Improvement Labor and Materials Bond, both in the amount of $1,197,021 to guarantee construction of the tract improvements. These improvements include street, curb and gutter, sidewalk, streetlight, and common open space improvements. All improvements are private and will be maintained by the HOA. Lennar also submitted a Subdivision Item: 20
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Improvement Monumentation Bond in the amount of $63,000 to establish monuments for the tract.

Lastly, Lennar submitted a Subdivision Improvement Warranty Bond in the amount of $119,702.10 to guarantee repair or replacement of the tract improvements for defective work for a one-year period after acceptance of the improvements. On April 19, 2024, the City received a letter from Lennar requesting release of bonds associated with the tract improvements and monumentation for Tract 18162 (Attachment 2). There were several items required of Lennar before the City would accept the improvements. These included repairs to concrete and asphalt improvements. Staff determined the tract improvements now comply with the approved plans and are completed to the satisfaction of the Public Works Department. The HOA will maintain all tract improvements.

Lennar’s engineer, Michael Baker International, provided a letter (Attachment 3) stating that all survey monuments required by Tract 18162 were set and that payment had been made in full for all monuments. Staff recommends the City Council accept the completed improvements and monumentation for Tract 18162 and authorize the release of the Subdivision Improvement Faithful Performance, Subdivision Improvement Labor and Materials, and the Subdivision Improvement Monumentation Bonds. Staff also recommends the City Council authorize the City Clerk to release the Subdivision Improvement Warranty Bond one year after acceptance of the improvements with the concurrence of the Director of Public Works/City Engineer.

FISCAL IMPACT:

There is minimal fiscal impact to the city as all improvements will be maintained by the HOA.

ATTACHMENTS:

1. Tract Map for Approved Tract 18162

2. Letter From Lennar Homes

3. Letter From Hunsaker & Associates
Initiated By: Douglas A. Erdman, Assistant City Engineer Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 20
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Item: 20
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Tract 18162
Item: 20
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Item: 20
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Item: 20
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Item: 20
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Management Services
SUBJECT:

PUBLIC HEARING TO UPDATE FINES FOR PARKING VIOLATIONS
RECOMMENDED ACTION(S):

1. Conduct the noticed public hearing.

2. Introduce for the first reading of an Ordinance entitled: AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 12.16 OF TITLE 12 OF THE LAKE FOREST

MUNICIPAL CODE, RELATING TO THE ENACTMENT OF A SEPARATE SCHEDULE OF FINES FOR PARKING VIOLATIONS.

EXECUTIVE SUMMARY:

On February 6, 2024, the City Council approved Ordinance 366, which modified the Lake Forest Municipal Code (“LFMC”) to add specific penalties for street sweeping and permit parking violations. Additionally on February 6, 2024, the City Council adopted a resolution establishing penalties for street sweeping and permit parking violations. The resolution also clarified that the schedule of fines will be maintained and reviewed separately from the City’s schedule of fees, which includes fees for services like permits, building plan reviews, recreation classes, and facility rentals.

In late February 2024, the City launched an in-house parking enforcement service to augment the parking enforcement efforts of the Orange County Sheriff’s Department (“OCSD”). Based on recommendations from OCSD and the applied experience of in-house parking services staff, staff recommend instituting a progressive fine system for repeat offenders of parking violations related to the LFMC. Under the proposed system, motorists that violate the following restrictions would face a 30% increased fine for the second offense, and a 30% increased fine (compounded by the fine amount of the second offense) for the third and all subsequent offenses within the same calendar year. The types of violations that would be subject to this fine system are:
▪Parked For Over 72-Hours
▪RV In Business & Industrial Zone
▪No Parking/No Stopping
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▪Inoperative Vehicle
▪Repairing Vehicle on Roadway
▪Detached Trailer
▪Street Sweeping
▪Permit Parking Program Enforcement
▪Oversized Vehicle
The purpose of instituting a progressive parking fine system is to change behavior. Repeat offenders may be more likely to comply with the LFMC if subsequent offenses carry a higher cost. The attached draft ordinance would effectuate these changes once fully adopted (Attachment 1). The ordinance was generated by the City Attorney’s Office with input from staff. As required by law, the City published a public hearing notice related to this ordinance on June 6, 2024 (Attachment 2). Staff recommends the City Council introduce the attached ordinance for first reading.

BACKGROUND:

Parking violations continue to be one of the most common complaints the City receives from the public. These ongoing parking issues have led to inefficient street sweeping, safety concerns, and persistent parking violations in certain neighborhoods. At the end of February 2024, the City implemented a parking enforcement program that increased enforcement coverage for parking-related issues. Social media and educational postcards have been sent to residents of the most impacted areas informing them of increased enforcement and to encourage behavior modifications to comply with state and local codes. Overall, the City’s parking enforcement efforts have led to significant behavior change since February 2024. However, select areas continue to experience parking issues and a persistence of repeat violators of parking regulations.

It has been three years since the City modified fines for parking-related violations. Effective on July 1, 2021, fines were increased from $46 to $50, and penalty amounts for late payments of $35 and $45 were added, respectfully.

Prior to that, 2011 was the last update for parking violations. The City participates in the California Franchise Tax Board (“FTB”) intercept program in conjunction with the State Controller’s Office. Through the FTB intercept program, individuals who may owe debts related to parking violations to participating agencies could have their tax refunds intercepted and redirected to pay off unpaid parking fines.

Over the past several years, the OCSD has recommended that the City implement a progressive fine system for LFMC-related parking violations. A progressive fine system sets the fine for the initial violation and increases fines for subsequent violations within the same calendar year. The violation would Item: 21
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reset to the lowest fine amount at the beginning of the next rolling calendar year on the date the first violation was issued.

DISCUSSION:

The neighboring cities of Laguna Hills and Rancho Santa Margarita implemented progressive fine systems for parking-related municipal code offenses more than seven years ago. In these two cities, the progressive fine system almost doubles with each subsequent violation.

Staff is proposing a 30% increase for the second violation and an additional 30% (approximately) for the third and all subsequent violations. For example, most parking violations are $50. The second violation issued within the same calendar year would be $65 and the third violation would be $85. A year from the initial date the first violation was issued, the violation cycle would be reset and go back to the original fine of $50. Staff suspects even just a 30% increase in the fine will be enough to change behavior. Table 1 below describes the current and proposed fine amounts. A full description of the City’s parking-related fines is provided as Exhibit A in the ordinance attached (Attachment 1).

Table 1: Parking-related Fines
Code Violation
Description
First
Violation
Amount
Proposed
Second
Violation
Amount
Proposed
Third &
Subsequent
Violation
Amount

12.16.040(B) Parked For Over 72-
Hours
$50.00 $65.00 $85.00

12.16.040(C) RV In Business &
Industrial Zone
$50.00 $65.00 $85.00

12.16.040(D) No Parking/No
Stopping
$50.00 $65.00 $85.00

12.16.040(E) Inoperative Vehicle $50.00 $65.00 $85.00

12.16.040(F) Repairing Vehicle On
Roadway
$50.00 $65.00 $85.00

12.16.040(G) Detached Trailer $50.00 $65.00 $85.00

12.16.040(I) Street Sweeping $50.00 $65.00 $85.00
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Code Violation
Description
First
Violation
Amount
Proposed
Second
Violation
Amount
Proposed
Third &
Subsequent
Violation
Amount

12.16.080 Permit Parking
Program
$50.00 $65.00 $85.00

12.16.070(A) Oversized Vehicle $50.00 $65.00 $85.00
Staff recommends the City Council introduce the attached draft ordinance for the first reading. The draft ordinance was produced by the City Attorney’s Office with input from staff. The public hearing notice was published on June 6, 2024, in the Saddleback Valley News (Attachment 2).

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

1. Draft Ordinance Amending LFMC Chapter 12.16

2. Public Hearing Notice
Initiated By: Sharlyn de la Paz, Senior Management Analyst Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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55136.00000\42320295.1

ORDINANCE NO. _______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

LAKE FOREST, CALIFORNIA, AMENDING CHAPTER

12.16 OF TITLE 12 OF THE LAKE FOREST MUNICIPAL

CODE, RELATING TO THE ENACTMENT OF A SEPARATE

SCHEDULE OF FINES FOR PARKING VIOLATIONS

WHEREAS, the City of Lake Forest (“City”) maintains a Master Fee Schedule (“fee schedule”) that identifies charges and fees for licenses, permits, and various services provided by the City (collectively, “fees”); and

WHEREAS, the City recently concluded its User and Regulatory Fee Study, which reviews the prevailing practices and develops an updated fee schedule; and

WHEREAS, among the proposed recommendations to the fee schedule include removing from the fee schedule the various fines and penalties (collectively, “fines”) for violations of applicable State or local law, including violation of a provision of any ordinance or the City’s Municipal Code associated with parking regulations; and

WHEREAS, the schedule of fines for parking violations will be maintained and reviewed separately from the fee schedule going forward, in order to maintain clarity between fines and fees; and

WHEREAS, California Vehicle Code Section 40200 et seq. authorizes cities to impose and collect civil fines and penalties for violations of any regulation pertaining to the stopping, standing, or parking of a vehicle, and related charges, as specified in the California Vehicle Code, any federal statute or regulation, or any local ordinance; and

WHEREAS, California Vehicle Code Section 40203.5 specifically requires cities to establish a schedule of penalties for parking violations and related charges.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lake Forest as follows:

Section 1. The recitals above are true and correct and are incorporated as a basis for the findings.

Section 2. Section 12.16.010 of Title 12 of the Lake Forest Municipal Code is hereby amended, with additions in underline, to read as follows:

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55136.00000\42320295.1

“12.16.010 Adoption of regulations.

Except as hereinafter provided, regulations and penalties pertaining to the stopping, standing or parking of vehicles shall be established by ordinance or resolution of the City Council.”

Section 3 . The City Council finds that in accordance with the California Environmental Quality Act ("CEQA") and the CEQA Guidelines, the adoption of this Resolution is exempt from CEQA pursuant to Section 15061(b)(3) and Section 15273(a)(1) of Title 14 of the California Code of Regulations because CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.

Section 4. The schedule of fines attached to this Resolution as Exhibit "A", which is incorporated herein by reference, is hereby approved and adopted. Pursuant to Lake Forest Municipal Code Section 3.03.030, a supermajority, or four-fifths of the City Council have approved the adoption, establishment, or increase of fines and charges provided in Exhibit "A". Upon adoption of this Resolution, these fines and charges shall immediately take effect and remain in effect until amended by the City Council.

Section 5. The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Lake Forest City Hall, 100 Civic Center Drive, Lake Forest, California 92630. The City Clerk is the custodian of the record of proceedings.

Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.

PASSED, APPROVED AND ADOPTED this ____ day of June, 2024.

MARK TETTEMER
MAYOR

ATTEST:

LISA BERGLUND, CMC

CITY CLERK

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55136.00000\42320295.1

APPROVED AS TO FORM:

MATTHEW E. RICHARDSON

CITY ATTORNEY
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55136.00000\42320295.1

STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )

I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. __ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ____ day of ______, 2024 by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

__________________________

LISA BERGLUND, CMC

CITY CL
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55136.00000\42320295.1

EXHIBIT A

Parking Penalty Bail Schedule

Code Violation Description First
Amount
Second
Amount
Third &
Subsequent
Amount
Reminder
Notice Mailed
Penalty Amount
Due if Payment is
More than 15
Days After
Reminder Notice
Penalty Amount
Due if Payment
is More than 30
Days After
Reminder Notice
4000(a)(1) REGISTRATION NOT CURRENT $60.00 $60.00 $60.00 +22 days $35.00 $45.00

12.16.040(B) PARKED FOR OVER 72-HOURS $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.040(C) RV IN BUSINESS & INDUSTRIAL ZONE $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.040(D) NO PARKING / NO STOPPING $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.040(E) INOPERATIVE VEHICLE $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.040(F) REPAIRING VEHICLE ON ROADWAY $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.040(G) DETACHED TRAILER $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.040(I) STREET SWEEPING $50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.080 PERMIT PARKING PROGRAM

ENFORCEMENT
$50.00 $65.00 $85.00 +22 days $35.00 $45.00

12.16.070(A) OVERSIZED VEHICLE $50.00 $65.00 $85.00 +22 days $35.00 $45.00 22500(a) WITHIN AN INTERSECTION $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500(b) WITHIN A CROSSWALK $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500(e)(1) BLOCKING DRIVEWAY ACCESS $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500(f) BLOCKING SIDEWALK ACCESS $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500(h) DOUBLE PARKED $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500(k) PARKED ON BRIDGE $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500(L) BLOCKING WHEELCHAIR ACCESS RAMP $300.00 $300.00 $300.00 +22 days $35.00 $45.00 22500(m) PARKED IN PUBLIC TRANSIT BUS STOP $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22500.1 MARKED FIRE LANE $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22502(a) PKG-18" FROM CURB/ WRONG WAY $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22507.8(a) DISABLED - NO VISIBLE PLACARD $300.00 $300.00 $300.00 +22 days $35.00 $45.00 22507.8(b) DISABLED - BLOCKING ACCESS $300.00 $300.00 $300.00 +22 days $35.00 $45.00 Item: 21
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55136.00000\42320295.1

Code Violation Description First
Amount
Second
Amount
Third &
Subsequent
Amount
Reminder
Notice Mailed
Penalty Amount
Due if Payment is
More than 15
Days After
Reminder Notice
Penalty Amount
Due if Payment
is More than 30
Days After
Reminder Notice
22507.8(c)(1) DISABLED - BOUNDARY LINES $300.00 $300.00 $300.00 +22 days $35.00 $45.00 22507.8(c)(2) DISABLED - CROSSHATCHED SECTION $300.00 $300.00 $300.00 +22 days $35.00 $45.00 22514 FIRE HYDRANT - WITHIN 15 FEET $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22515(a) UNATTENDED VEHICLE LEFT RUNNING $50.00 $50.00 $50.00 +22 days $35.00 $45.00 22515(b) UNATTENDED VEHICLE WITHOUT
BLOCKS
$50.00 $50.00 $50.00 +22 days $35.00 $45.00
22523(a) ABANDONED VEHICLE $125.00 $125.00 $125.00 +22 days $35.00 $45.00 5200(a) NO LICENSE PLATE $50.00 $50.00 $50.00 +22 days $35.00 $45.00 5200(b) NO LICENSE PLATE - 1 ISSUED $50.00 $50.00 $50.00 +22 days $35.00 $45.00 5201(a) LICENSE PLATE IMPROPERLTY

MOUNTED/SECURED
$50.00 $50.00 $50.00 +22 days $35.00 $45.00
5201(c) LICENSE PLATE COVERED $50.00 $50.00 $50.00 +22 days $35.00 $45.00 5202(a) LICENSE PLATES NO LONGER VALID $50.00 $50.00 $50.00 +22 days $35.00 $45.00 5204(a) MISSING LICENSE TAB $50.00 $50.00 $50.00 +22 days $35.00 $45.00 28071 MISSING BUMPER $50.00 $50.00 $50.00 +22 days $35.00 $45.00 21113A PARKED ON PUBLIC GROUNDS $50.00 $50.00 $50.00 +22 days $35.00 $45.00

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ATTACHMENT 2
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5190701 - PHN - CC 6-18-24 - Page 1 of 2
1920 Main St. Suite 225
Irvine, California 92614
(714) 796-2209
[email protected]

LAKE FOREST, CITY OF
100 CIVIC CENTER DR
LAKE FOREST, California 92630
Account Number: 5190701
Ad Order Number: 0011671706
Customer's Reference/PO Number:

Publication: Saddleback Valley News
Publication Dates: 06/06/2024
Total Amount: $177.14
Payment Amount: $0.00
Amount Due: $177.14
Notice ID: dQXbQb5UjPm39ybgT3Jk
Invoice Text: PUBLIC NOTICE PUBLIC REVIEW PERIOD AND PUBLIC HEARING TO BE HELD

BY THE CITY OF LAKE FOREST CITY COUNCIL UPDATING FINES FOR PARKING VIOLATIONS NOTICE IS HEREBY GIVEN THAT A Public Hearing will be held before the City Council of the City of Lake Forest on Tuesday, June 18, 2024, at 6:30 p.m. in the City Hall Council Chambers, 100 Civic Center Drive, Lake Forest, California. The City Council will consider for first reading an ordinance updating fines for parking violations. Interested persons are invited to attend and be heard at the Public Hearing. Testimony may be presented in person or submitted in written form prior to the hearing and made a part of the hearing record. If you need special assistance to participate in this meeting, please contact the City Clerk at (949) 461- 3420. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. /s/ Lisa Berglund City Clerk
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5190701 - PHN - CC 6-18-24 - Page 1 of 2
See Proof on Next Page
Saddleback Valley News
1920 Main St. Suite 225
Irvine, California 92614
(714) 796-2209
100 CIVIC CENTER DR, ATTN: CITY CLERK
LAKE FOREST, California 92630

AFFIDAVIT OF PUBLICATION

STATE OF CALIFORNIA
County of Orange County
I am a citizen of the United States and a resident of the County aforesaid; I am over the age of eighteen years, and not a party to or interested in the above-entitled matter. I am the principal clerk of the Saddleback Valley News, a newspaper that has been adjudged to be a newspaper of general circulation by the Superior Court of the County of Orange County, State of California, on December 7, 1976, Case No. A-86742 in and for the City of Irvine, County of Orange County, State of California; that the notice, of which the annexed is a true printed copy, has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to wit:
06/06/2024
I certify (or declare) under the penalty of perjury under the laws of the State of California that the foregoing is true and correct:

Executed at Anaheim, Orange County, California, on
Date: Jun 6, 2024.
______________________________
Signature
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5190701 - PHN - CC 6-18-24 - Page 2 of 2
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: City Attorney
SUBJECT:

SIXTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT
RECOMMENDED ACTION(S):

Approve the Sixth Amendment to City Manager Employment Agreement and authorize the Mayor to execute and the City Clerk to attest the document.

EXECUTIVE SUMMARY:

The City Council recently completed the annual evaluation process for the City Manager. As a result of a positive evaluation, the Council directed the City Attorney to prepare the attached Sixth Amendment to City Manager Employment Agreement (“Sixth Amendment”) providing for an increase to the City Manager’s base salary, an increase to the City Manager’s annual deferred compensation contribution equal to the IRS annual maximum deferral limit ($23,000 in 2024), and a one-time bonus of $12,000.

Debra D. Rose has served as the City Manager of the City of Lake Forest since 2017. In line with previous years, the City Council and Ms. Rose have reviewed and agreed upon the terms of employment including salary, benefits, procedures for annual performance evaluations, and authorized compensation adjustments and additional benefits as set forth in the proposed Sixth Amendment.

FISCAL IMPACT:

Effective July 1, 2024, the proposed Sixth Amendment provides for an increase of $16,706 to the City Manager’s current base salary of $278,440 for a total base salary of $295,146, a contribution of $23,000 to her 457(b) deferred compensation plan and a one-time lump-sum non-PERSable $12,000 bonus.

The 2023-2025 Operating Budget includes sufficient funding to cover the costs of the recommended action.

Item: 22
600

ATTACHMENTS:

1. City Manager Employment Agreement

2. First Amendment to City Manager Employment Agreement

3. Second Amendment to City Manager Employment Agreement

4. Third Amendment to City Manager Employment Agreement

5. Fourth Amendment to City Manager Employment Agreement

6. Fifth Amendment to City Manager Employment Agreement

7. Proposed Sixth Amendment to City Manager Employment Agreement Initiated By: Shelly Cisneros, Human Resources Manager
Submitted By: Matthew Richardson, City Attorney
Approved By: Keith Neves, Assistant City Manager
Item: 22
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ATTACHMENT 1
Item: 22
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Item: 22
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Item: 22
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Item: 22
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Item: 22
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Item: 22
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ATTACHMENT 2
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ATTACHMENT 3
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Attachment 4
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Attachment 5
Item: 22
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Item: 22
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Item: 22
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Attachment 6
Item: 22
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FIFTH AMENDMENT TO AGREEMENT FOR EMPLOYMENT

CITY MANAGER
THIS FIFTH AMENDMENT is made and entered into this 20th day of June, 2023, effective July 1, 2023, by and between the City of Lake Forest, a California general law municipal corporation of the State of California, hereinafter referred to as " City" and Debra D. Rose, hereinafter referred to as " City Manager."

RECITALS
WHEREAS, the City Council of the City of Lake Forest entered into that certain Agreement for Employment dated May 2, 2017 (" Agreement") employing the services of Debra D. Rose as City Manager of the City of Lake Forest; and WHEREAS, the City Council of the City of Lake Forest subsequentlyentered into that certain Amendment to Agreement for Employment dated August 7, 2018 ( First Amendment"); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Second Amendment to Agreement for Employment dated August 20, 2019 ( Second Amendment"); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Third Amendment to Agreement for Employment dated June 1, 2021 Third Amendment"); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Fourth Amendment to Agreement for Employment dated June 7, 2022 Fourth Amendment"); and
WHEREAS, the City now desires to amend the Agreement in order to provide for an increase to the City Manager's annual Base Salary (" Fifth Amendment").

NOW, THEREFORE, in consideration of the respective and mutual covenants hereinafter contained and made, and subject to all the terms and conditions hereof, City and City Manager agree as follows:

TERMS
A. Compensation. Section 2(A) is hereby amended in its entirety to read as follows:

Effective July 1, 2023, the City shall pay City Manager an annual Base Salary of two hundred seventy-eight thousand four hundred forty dollars Item: 22
625

278,440) in installments at the same time as other executive management employees ( department heads) of City are paid."
B. Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Fifth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Fourth Amendment the date and year first above written.

CITY OF LAKE FOREST CITY MANAGER
Doug Cirbo % Debra D. Rose
Mayor City Manager
ATTEST:

Lisa Berglund
City Clerk
APPROVED AS TO FORM:

Best Best & Krieger LLP
City Attorney
Item: 22
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55136.00000\42382753.1
ATTACHMENT 7
Item: 22
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55136.00000\42382753.1
- 2 -

SIXTH AMENDMENT TO AGREEMENT FOR EMPLOYMENT

CITY MANAGER
THIS SIXTH AMENDMENT is made and entered into this 18th day of June, 2024, effective July 1, 2024, by and between the City of Lake Forest, a California general law municipal corporation of the State of California, hereinafter referred to as "City" and Debra D. Rose, hereinafter referred to as "City Manager."

RECITALS
WHEREAS, the City Council of the City of Lake Forest entered into that certain Agreement for Employment dated May 2, 2017 (“Agreement”) employing the services of Debra D. Rose as City Manager of the City of Lake Forest; and WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Amendment to Agreement for Employment dated August 7, 2018 (First Amendment”); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Second Amendment to Agreement for Employment dated August 20, 2019 (Second Amendment”); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Third Amendment to Agreement for Employment dated June 1, 2021 (Third Amendment”); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Fourth Amendment to Agreement for Employment dated June 7, 2022 (Fourth Amendment”); and
WHEREAS, the City Council of the City of Lake Forest subsequently entered into that certain Fifth Amendment to Agreement for Employment dated June 20, 2023 (Fifth Amendment”); and
WHEREAS, the City now desires to amend the Agreement in order to provide for an increase to the City Manager’s annual Base Salary and to provide additional benefits (“Sixth Amendment”).

NOW, THEREFORE, in consideration of the respective and mutual covenants hereinafter contained and made, and subject to all the terms and conditions hereof, City and City Manager agree as follows:

Item: 22
628

55136.00000\42382753.1
- 3 -
TERMS
A. Compensation. Section 2(A) is hereby amended in its entirety to read as follows:
“Effective July 1, 2024, the City shall pay City Manager an annual Base Salary of two hundred ninety-five thousand one hundred forty-six dollars ($295, 146) in installments at the same time as other executive management employees (department heads) of City are paid.”
B. Deferred Compensation. Section 2(I) is hereby amended in its entirety to read as follows:
“The City agrees to contribute the IRS maximum annual contribution for a 457 (b) plan to the City Manager’s deferred compensation account at the beginning of each fiscal year during the term of this Agreement. (This is $23,000 for 2024).”
C. Bonus. Section 2(J) is hereby added as follows:
“The City agrees to provide a one-time lump-sum non-PERSable bonus in the amount of twelve thousand dollars ($12,000).”
D. Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Sixth Amendment, the remaining provisions of the Agreement, as previously amended, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have executed this Sixth Amendment the date and year first above written.

CITY OF LAKE FOREST CITY MANAGER
_____________________ _____________________
Mark Tettemer Debra D. Rose
Mayor City Manager

ATTEST:
_______________________
Item: 22
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55136.00000\42382753.1
- 4 -
Lisa Berglund
City Clerk
APPROVED AS TO FORM:
_______________________
Best Best & Krieger LLP
City Attorney
Item: 22
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: City Manager
SUBJECT:

CLASSIFICATION PLAN AND SALARY SCHEDULE FOR FISCAL YEAR 2024- 2025
RECOMMENDED ACTION(S):

Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LAKE FOREST, CALIFORNIA, ADOPTING A REVISED
CLASSIFICATION PLAN AND COMPENSATION SCHEDULE.

EXECUTIVE SUMMARY:

The Lake Forest Classification Plan and Compensation Schedule (“Classification Plan”) identifies salary ranges for City job classifications and lists the number of budgeted full-time positions. Revisions to the Classification Plan are designed to meet the current needs of the City while also providing flexibility to address evolving work demands in the future.

The updated Classification Plan for Fiscal Year 2024-25 includes:
•Three (3) new positions
•Two (2) positions authorized at a higher level
•Removal of one (1) position
If adopted, the City’s Classification Plan would include a total of 85 full-time classifications, with a total of 71 authorized full-time positions for Fiscal Year 2024-25 (Attachment 1). Implementing the updated Classification Plan is estimated to result in a cost of $238,039.

Staff is recommending the City Council adopt the Resolution revising the City’s Classification Plan and Salary Schedule (Attachment 2). The 2023-2025 Operating Budget includes sufficient funding to cover the costs of the recommended actions.

Item: 23
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3 1
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BACKGROUND:

Every two years, the City utilizes an independent consultant to conduct a comprehensive Classification and Compensation study. The comprehensive study was most recently completed in 2023. In off-cycle years, the City evaluates the organization and makes necessary adjustments based on emerging issues or opportunities.

Revisions to the Classification Plan are designed to meet the current needs of the City, while providing flexibility to assess evolving work demands in the future.

Staff routinely analyzes the Classification Plan when vacancies occur and with the adoption of the City’s budget.

If adopted, the City’s Fiscal Year 2024-25 Classification Plan will include 85 full- time classifications (i.e., job titles), the same as the previous fiscal year.

Additionally, the budgeted positions list authorizes 71 full-time positions for Fiscal Year 2024-25 an increase from 69 full-time positions authorized in the previous fiscal year.

DISCUSSION:

The proposed Classification Plan accommodates current workloads and organization requirements while also providing flexibility to address future evolving work demands. Based on this assessment staff are proposing the following recommendations to the City Council.

Recommendation #1 Addition of three (3) new positions.

The Classification Plan includes the addition of one (1) Communications and Marketing Analyst, one (1) Recreation Supervisor, and one (1) Landscape Administrator. The addition of these three positions brings the City’s total authorized full-time positions to 71 for the Fiscal Year 2024-25.

Since opening the Performing Arts and Community Centers in 2020, the facility rental revenue has increased from $184,211 in Fiscal Year 2021-22 to $331,594 in FY 2022-23. Recreation & Programming Revenue nearly tripled from $769,958 in FY 2020-21 to $2,142,556 in FY 2022-23. These dramatic revenue increases reflect the growth in both facility rental activity at the Civic Center campus and the increased utilization of Sports Park offerings.

The Communications & Marketing Analyst position would enhance the City’s ability to manage the increasing rental activities at the Civic Center campus. This role would provide the oversight of rental operations for both the Performing Arts Center and the Community Center, ensuring that renters consistently receive a Item: 23
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3 1
8 3
high-quality experience. The role would also market community services programs and recommend marketing and public relations strategies for the Community Center and Performing Arts Center. The position may also produce videos and other marketing materials to increase rental revenues.

The addition of a Recreation Supervisor position at the Lake Forest Sports Park would ensure more consistent oversight of the recreation instructor contracts that the City administers for community programming. This position would be responsible for managing 35-45 recreation instructor contracts, which have an estimated total value of $350,000.

In the 2023 Community Satisfaction Survey, 84% of residents rated the importance of maintaining public landscapes as "important" or "extremely important," reflecting a 4.3% increase from the previous survey. Prior to the COVID-19 pandemic, the Public Works Department included three Landscape Inspectors (now retitled Landscape Administrators). The proposed Classification Plan aims to reinstate this previous staffing level.

The 2023-2025 Operating Budget allocated funds to hire a Landscape Administrator in FY 2023-24 and a Facilities Maintenance Specialist in FY 2024-

25. However, in November 2023, the Council approved an adjustment to this plan, approving the Facilities Maintenance Specialist in FY 2023-24 and the Landscape Administrator in FY 2024-25.

The three positions were included in the budget for Fiscal Year 2024-25 of the 2023-2025 Operating Budget. The fiscal impact of adding the three positions is estimated to be $368,748, but the actual fiscal impact will be determined when the vacancies are filled.

Recommendation #2: Authorization of 2 positions at the Higher-Level Staff is recommending authorizing two positions at higher level positions to allow the City Manager the opportunity to promote employees. The table below summarizes the proposed promotions.

Proposed Promotion
Accounting Technician to Senior Accounting Technician
(Finance Department)
Audio-Visual Technician to Senior Audio-Visual Technician (Information Technology Division)
The promotion of the Accounting Technician to Senior Accounting Technician within the Finance Department is due to the addition of more accounting duties.

This reclassified position will oversee the daily operations of a small unit handling clerical accounting and related documents. The reclassification will take effect in Item: 23
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September 2024, marking the second anniversary of the incumbent in the current position.

As part of the recommended promotion the Audio-Visual Technician to Senior Audio-Visual Technician within the Information Technology Division addresses the increasing and evolving technology demands at the Civic Center. The reclassified position will involve testing, troubleshooting, updating, and operating the expanded technology in the Civic Center, as well as working together with Audio-Visual integrators to install, repair, and upgrade systems.

The fiscal impact of these promotions is $9,695 for Fiscal Year 2024-25.

Recommendation # 3: Removal of one (1) position.

As a result of assessment of the staffing and operational needs in the Management Services Department, it has been determined that the Management Analyst position is not a critical position to accomplish the goals of the department. The removal of the Management Analyst position will result in a savings of $140,400.

Part Time
The Classification Plan for part-time positions will remain unchanged. Staff anticipate returning to the City Council in the Fall with an updated plan for part- time positions to accommodate any potential changes in the minimum wage.

In conclusion, staff recommend the City Council approve the attached Resolution, adopting a revised Classification Plan and Compensation Schedule for Fiscal Year 2024-25.

FISCAL IMPACT:

The implementation of the recommended changes to the Classification Plan results in a total cost of $238,039 for Fiscal Year 2024-25. The 2023-2025 Operating Budget includes sufficient funding to cover the cost of the recommended action.

ATTACHMENTS:

1. Revised Classification Plan and Compensation Schedule FY 2024-25

2. Resolution Adopting a Revised Classification Plan
Initiated By: Shelly Cisneros, Human Resources Manager
Item: 23
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3 1
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Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 23
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ATTACHMENT 1
Item: 23
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City Manager 1 $295,146 7/1/2024 6/18/2024
Assistant City Manager 83 $15,715 $20,430 1 2024-xx
Deputy City Manager 81 $19,445 1 2024-xx
Director of Public Works/City Engineer 79 $18,508 1 2024-xx Director of Community Development 78 $18,057 1 2024-xx
Director of Finance 78 $18,057 1 2024-xx
Director of Management Services 78 $18,057 0 2024-xx
Director of Community Services 75 $16,768 0 2024-xx
Director of Economic Development 73 $12,277 $15,960 0 2024-xx Assistant Director of Community Development 71 $11,685 $15,191 1 2024-xx Engineering Services Manager/Assistant City
Engineer 71 $11,685 $15,191 1 2024-xx
Planning Manager 69 $14,459 0 2024-xx
Assistant Director of Finance 68 $14,106 1 2024-xx
Information Technology Manager 68 $14,106 1 2024-xx
Human Resources Manager 67 $13,762 1 2024-xx
Traffic Engineering Manager 67 $13,762 1 2024-xx
Principal Civil Engineer 65 $13,099 2 2024-xx
Accounting Manager 64 1 2024-xx
City Clerk 64 1 2024-xx
Public Works Maintenance Manager 64 1 2024-xx
Facilities Manager 63 $9,591 $12,468 1 2024-xx
Monthly
Range
Maximum
$12,779
$12,779
$12,779
$9,830
$9,830
$9,830
$13,890
$11,122
$10,851
$10,851
$10,586
$12,898
Resolution # Council
Meeting Date
$14,958
# of Pos Auth
$10,586
$10,076
Full Time Job Classification* Salary Grade
Classification Plan and Compensation Schedule
FY 2024-25
Effective June 21, 2024
$14,237
$13,890
$13,890
Monthly Range
Minimum Annual Effective Date
if Different
Item: 23
637

Monthly
Range
Maximum
Resolution # Council
Meeting Date# of Pos AuthFull Time Job Classification* Salary Grade Classification Plan and Compensation Schedule
FY 2024-25
Effective June 21, 2024
Monthly Range
Minimum Annual Effective Date
if Different
Recreation Manager 62 $9,357 $12,164 2 2024-xx
Assistant to the City Manager 61 $9,128 $11,867 1 2024-xx Economic Development/Housing Manager 61 $9,128 $11,867 1 2024-xx Public Safety Manager 61 $9,128 $11,867 1 2024-xx
Principal Planner 60 $8,906 $11,577 0 2024-xx
Communications & Marketing Manager 59 $11,295 1 2024-xx Accounting Supervisor 57 $10,751 0 2024-xx
Administrative Services Manager 57 $10,751 1 2024-xx
Environmental Manager 57 $10,751 1 2024-xx
Senior Planner 56 $8,068 $10,489 3 2024-xx
Senior Financial Analyst 55 $10,233 0 2024-xx
Senior Management Analyst 55 $10,233 2 2024-xx
Code Enforcement Supervisor 53 $9,740 1 2024-xx
Economic Development Manager 53 $9,740 0 2024-xx
Facilities Supervisor 53 $9,740 1 2024-xx
Housing Manager 53 $9,740 0 2024-xx
Information Technology Analyst 53 $9,740 1 2024-xx
Public Works Supervisor 53 $9,740 0 2024-xx
Senior Communications & Marketing Analyst 53 $9,740 1 2024-xx Senior Recreation Supervisor 52 3 2024-xx
Senior Accountant 51 0 2024-xx
$9,502
$9,270
$7,309
$7,131
$7,492
$7,492
$7,492
$7,492
$7,492
$7,492
$8,270
$8,270
$8,270
$7,871
$7,871
$7,492
$8,688
Item: 23
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Monthly
Range
Maximum
Resolution # Council
Meeting Date# of Pos AuthFull Time Job Classification* Salary Grade Classification Plan and Compensation Schedule
FY 2024-25
Effective June 21, 2024
Monthly Range
Minimum Annual Effective Date
if Different
Senior Landscape Administrator 51 1 2024-xx
Street Maintenance Administrator 51 1 2024-xx
Environmental Compliance Inspector 49 $6,787 $8,824 1 2024-xx Finance Analyst 49 $6,787 $8,824 1 2024-xx
GIS/Applications Analyst 49 $6,787 $8,824 1 2024-xx
Management Analyst 49 $6,787 $8,824 3 2024-xx
Associate Planner 49 $8,824 1 2024-xx
Communications & Marketing Analyst 49 $8,824 1 2024-xx
Recreation Supervisor 48 3 2024-xx
Accountant 47 1 2024-xx
Landscape Administrator 47 2 2024-xx
Senior Code Enforcement Officer 47 1 2024-xx
Senior Communications & Marketing Specialist 47 1 2024-xx Assistant City Clerk 46 $6,303 $8,194 1 2024-xx
Executive Assistant 46 $6,303 $8,194 1 2024-xx
Communications & Marketing Specialist 45 0 2024-xx
Information Technology Specialist 45 0 2024-xx
Management Assistant 45 2 2024-xx
Assistant Planner 44 $7,799 0 2024-xx
Records Coordinator 44 $7,799 1 2024-xx
Senior Accounting Technician 44 $7,799 2 2024-xx
$8,398
$8,398
$8,398
$8,398
$7,994
$9,270
$9,270
$8,608
$5,999
$7,994
$7,994$6,149
$6,149
$5,999
$5,999
$6,622
$6,460
$6,460
$6,460
$6,460
$6,149
$7,131
$7,131
$6,787
$6,787
Item: 23
639

Monthly
Range
Maximum
Resolution # Council
Meeting Date# of Pos AuthFull Time Job Classification* Salary Grade Classification Plan and Compensation Schedule
FY 2024-25
Effective June 21, 2024
Monthly Range
Minimum Annual Effective Date
if Different
Code Enforcement Officer 43 $7,609 1 2024-xx
GIS/Applications Technician 43 $7,609 0 2024-xx
Community Outreach Specialist 43 1 2024-xx
Engineering Technician 42 0 2024-xx
Senior Audio-Visual Technician 41 $5,571 1 2024-xx
Accounting Technician 40 0 2024-xx
Human Resources Technician 40 0 2024-xx
Senior Building Permit Technician 40 0 2024-xx
Senior Permit Technician 40 1 2024-xx
Engineering Aide 39 0 2024-xx
Management Aide 39 1 2024-xx
Planning Aide 39 0 2024-xx
Administrative Specialist 38 2 2024-xx
Building Permit Technician 38 0 2024-xx
Facilities Maintenance Specialist 38 1 2024-xx
Permit Technician 38 0 2024-xx
Audio-Visual Technician 37 0 2024-xx
Community Preservation Technician 37 0 2024-xx
Records Specialist 36 0 2024-xx
Senior Office Specialist 32 $4,461 0 2024-xx
Receptionist/Cashier 30 $4,246 0 2024-xx
$6,561
$6,561
$6,401
$5,799
$5,519
$6,893
$6,893
$6,725
$6,725
$6,725
$6,725
$7,065
$7,065
$7,065
$6,893
$7,609
$7,423
$4,924
$5,173
$5,173
$5,173
$5,173
$5,047
$5,047
$5,435
$5,435
$5,435
$5,302
$5,302
$5,302
$5,853
$5,853
$5,853
$5,710
$5,435
$7,242
$7,065
Item: 23
640

Monthly
Range
Maximum
Resolution # Council
Meeting Date# of Pos AuthFull Time Job Classification* Salary Grade Classification Plan and Compensation Schedule
FY 2024-25
Effective June 21, 2024
Monthly Range
Minimum Annual Effective Date
if Different
Office Specialist 28 $4,041 0 2024-xx
*Classifications listed above can be filled on a part time basis at the hourly equivalent of the monthly salary listed 71 Part Time Job Classification Pay Grade Hourly Step C Hourly Step D Hourly Step E Hourly Step F Hourly Step G Resolution # H17 $39.72 $41.71 $43.80 $45.99 $48.29 2024-xx
H16 $37.83 $39.72 $41.71 $43.80 $45.99 2024-xx
H15 $36.03 $37.83 $39.72 $41.71 $43.80 2024-xx
H14 $34.31 $36.03 $37.83 $39.72 $41.71 2024-xx
H13 $32.68 $34.31 $36.03 $37.83 $39.72 2024-xx
Recreation Coordinator H12 $31.12 $32.68 $34.31 $36.03 $37.83 2024-xx H11 $29.64 $31.12 $32.68 $34.31 $36.03 2024-xx
H10 $28.23 $29.64 $31.12 $32.68 $34.31 2024-xx
H9 $26.89 $28.23 $29.64 $31.12 $32.68 2024-xx
H8 $25.61 $26.89 $28.23 $29.64 $31.12 2024-xx
Parking Control Officer H7 $24.39 $25.61 $26.89 $28.23 $29.64 2024-xx Senior Intern H6 $23.23 $24.39 $25.61 $26.89 $28.23 2024-xx Recreation Specialist H5 $22.12 $23.23 $24.39 $25.61 $26.89 2024-xx H4 $21.07 $22.12 $23.23 $24.39 $25.61 2024-xx
Intern; Senior Recreation Leader; Park Attendant H3 $20.07 $21.07 $22.12 $23.23 $24.39 2024-xx H2 $19.11 $20.07 $21.07 $22.12 $23.23 2024-xx
Recreation Leader H1 $18.20 $19.11 $20.07 $21.07 $22.12 2024-xx $5,253
$25.61
$24.39
$23.23
$22.12
$21.07
$20.07
$36.03
$34.31
$32.68
$31.12
Hourly Step A Hourly Step B
$19.11
$18.20
$17.33
$16.50
$37.83
$36.03
$34.31
$32.68
$31.12
$29.64
$28.23
$26.89
$25.61
$24.39
$23.23
$22.12
$21.07
$20.07
$19.11
$18.20
$17.33
$29.64
$28.23
$26.89
Item: 23
641

ATTACHMENT 2
Item: 23
642

RESOLUTION NO. _____

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LAKE FOREST, CALIFORNIA,

ADOPTING A REVISED CLASSIFICATION PLAN

AND COMPENSATION SCHEDULE

THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES
HEREBY RESOLVE AS FOLLOWS:

WHEREAS, the Personnel Rules and Regulations for the City of Lake Forest provides for adoption, by resolution, of the Classification Plan and Compensation Schedule; and
WHEREAS, the Classification Plan and Compensation Schedule has been updated to add three (3) new positions, authorize two (2) positions at a higher level, and to remove one (1) position; and
WHEREAS, the City Council’s adoption of the Classification Plan and Compensation Schedule will ensure compliance with the applicable state regulations that require the disclosure of position classifications and the corresponding compensation; and
WHEREAS, it is necessary to adopt the Classification Plan and Compensation Schedule by resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE

FOREST, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND
ORDER AS FOLLOWS:

SECTION 1. The revised Classification Plan and Compensation Schedule, been updated to add three (3) new positions, authorize two (2) positions at a higher level, and to remove one (1) position; attached hereto as Attachment A incorporated herein by this reference, is hereby adopted with an effective date of June 21, 2024
PASSED, APPROVED AND ADOPTED this ___ day of _____, 2024 by the following vote, to wit:

Item: 23
643

_____________________

MARK TETTEMER
MAYOR
ATTEST:
______________________________

LISA BERGLUND

CITY CLERK
APPROVED AS TO FORM:
______________________

MATTHEW RICHARDSON

CITY ATTORNEY

STATE OF CALIFORNIA)

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )
I, Lisa Berglund, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No.__ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of _____, 2024 by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
_______________________

LISA BERGLUND

CITY CLERK
Item: 23
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City Manager 1 $295,1467/1/2024 6/18/2024Assistant City Manager 83 $15,715$20,430 1 2024-xxDeputy City Manager 81 $19,445 1 2024-xxDirector of Public Works/City Engineer 79 $18,508 1 2024-xxDirector of Community Development 78 $18,057 1 2024-xxDirector of Finance 78 $18,057 1 2024-xxDirector of Management Services 78 $18,057 0 2024-xxDirector of Community Services 75 $16,768 0 2024-xxDirector of Economic Development 73 $12,277$15,960 0 2024-xxAssistant Director of Community Development 71 $11,685$15,191 1 2024-xxEngineering Services Manager/Assistant City Engineer 71 $11,685$15,191 1 2024-xxPlanning Manager 69 $14,459 0 2024-xxAssistant Director of Finance 68 $14,106 1 2024-xxInformation Technology Manager 68 $14,106 1 2024-xxHuman Resources Manager 67 $13,762 1 2024-xxTraffic Engineering Manager 67 $13,762 1 2024-xxPrincipal Civil Engineer 65 $13,099 2 2024-xxAccounting Manager 64 1 2024-xxCity Clerk 64 1 2024-xxPublic Works Maintenance Manager 64 1 2024-xxFacilities Manager 63 $9,591 $12,468 1 2024-xxRecreation Manager 62 $9,357 $12,164 2 2024-xxAssistant to the City Manager 61 $9,128 $11,867 1 2024-xxEconomic Development/Housing Manager 61 $9,128 $11,867 1 2024-xxPublic Safety Manager 61 $9,128 $11,867 1 2024-xxPrincipal Planner 60 $8,906 $11,577 0 2024-xxCommunications & Marketing Manager 59 $11,295 1 2024-xxAccounting Supervisor 57 $10,751 0 2024-xxAdministrative Services Manager 57 $10,751 1 2024-xxEnvironmental Manager 57 $10,751 1 2024-xxSenior Planner 56 $8,068 $10,489 3 2024-xxSenior Financial Analyst 55 $10,233 0 2024-xxSenior Management Analyst 55 $10,233 2 2024-xxCode Enforcement Supervisor 53 $9,740 1 2024-xxEconomic Development Manager 53 $9,740 0 2024-xxFacilities Supervisor 53 $9,740 1 2024-xxHousing Manager 53 $9,740 0 2024-xxInformation Technology Analyst 53 $9,740 1 2024-xxPublic Works Supervisor 53 $9,740 0 2024-xxSenior Communications & Marketing Analyst 53 $9,740 1 2024-xxSenior Recreation Supervisor 52 3 2024-xxSenior Accountant 51 0 2024-xxSenior Landscape Administrator 51 1 2024-xxStreet Maintenance Administrator 51 1 2024-xxEnvironmental Compliance Inspector 49 $6,787 $8,824 1 2024-xxFinance Analyst 49 $6,787 $8,824 1 2024-xxGIS/Applications Analyst 49 $6,787 $8,824 1 2024-xxManagement Analyst 49 $6,787 $8,824 3 2024-xxAssociate Planner 49 $8,824 1 2024-xxCommunications & Marketing Analyst 49 $8,824 1 2024-xxRecreation Supervisor 48 3 2024-xxAccountant 47 1 2024-xxLandscape Administrator 47 2 2024-xxSenior Code Enforcement Officer 47 1 2024-xxSenior Communications & Marketing Specialist 47 1 2024-xxAssistant City Clerk 46 $6,303 $8,194 1 2024-xxExecutive Assistant 46 $6,303 $8,194 1 2024-xxCommunications & Marketing Specialist 45 0 2024-xxInformation Technology Specialist 45 0 2024-xxManagement Assistant 45 2 2024-xxAssistant Planner 44 $7,799 0 2024-xxRecords Coordinator 44 $7,799 1 2024-xxSenior Accounting Technician 44 $7,799 2 2024-xxCode Enforcement Officer 43 $7,609 1 2024-xxGIS/Applications Technician 43 $7,609 0 2024-xxCommunity Outreach Specialist 43 1 2024-xxEngineering Technician 42 0 2024-xxSenior Audio-Visual Technician 41 $5,571 1 2024-xxAccounting Technician 40 0 2024-xxHuman Resources Technician 40 0 2024-xxSenior Building Permit Technician 40 0 2024-xxSenior Permit Technician 40 1 2024-xxEngineering Aide 39 0 2024-xxManagement Aide 39 1 2024-xxPlanning Aide 39 0 2024-xxAdministrative Specialist 38 2 2024-xxBuilding Permit Technician 38 0 2024-xxFacilities Maintenance Specialist 38 1 2024-xxPermit Technician 38 0 2024-xxAudio-Visual Technician 37 0 2024-xxCommunity Preservation Technician 37 0 2024-xxRecords Specialist 36 0 2024-xxSenior Office Specialist 32 $4,461 0 2024-xxReceptionist/Cashier 30 $4,246 0 2024-xxOffice Specialist 28 $4,041 0 2024-xx*Classifications listed above can be filled on a part time basis at the hourly equivalent of the monthly salary listed71 Full Time Job Classification* Salary Grade
Classification Plan and Compensation ScheduleFY 2024-25Effective June 21, 2024 $14,237$13,890$13,890
Monthly Range Minimum Annual Effective Date if DifferentResolution #Council Meeting Date $14,958
# of Pos Auth
$10,586$10,076$9,830$9,830$9,830
$8,688
$13,890
$11,122$10,851$10,851$10,586
$12,898
$7,492$7,492$7,492$7,492$7,492$7,492
$8,270$8,270$8,270
$7,871$7,871$7,492
$6,622$6,460$6,460$6,460$6,460
$6,149
$7,309$7,131$7,131$7,131
$6,787$6,787
$5,853$5,853$5,710
$5,435
$7,994$7,994$6,149$6,149$5,999$5,999
$7,242$7,065
$4,924
Monthly Range Maximum
$12,779$12,779$12,779
$9,502$9,270$9,270$9,270
$8,608
$5,173$5,173$5,173$5,173$5,047$5,047
$5,435$5,435$5,435$5,302$5,302$5,302
$5,999$5,853
$7,065$7,065$7,065$6,893
$8,398$8,398$8,398$8,398
$7,609$7,423
$7,994
$6,561$6,561$6,401$5,799$5,519$5,253
$6,893$6,893$6,725$6,725$6,725$6,725
Attachment A
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Part Time Job Classification Pay Grade Hourly Step CHourly Step DHourly Step EHourly Step FHourly Step GResolution #H17 $39.72 $41.71 $43.80 $45.99 $48.29 2024-xxH16 $37.83 $39.72 $41.71 $43.80 $45.99 2024-xxH15 $36.03 $37.83 $39.72 $41.71 $43.80 2024-xxH14 $34.31 $36.03 $37.83 $39.72 $41.71 2024-xxH13 $32.68 $34.31 $36.03 $37.83 $39.72 2024-xxRecreation Coordinator H12 $31.12 $32.68 $34.31 $36.03 $37.83 2024-xxH11 $29.64 $31.12 $32.68 $34.31 $36.03 2024-xxH10 $28.23 $29.64 $31.12 $32.68 $34.31 2024-xxH9 $26.89 $28.23 $29.64 $31.12 $32.68 2024-xxH8 $25.61 $26.89 $28.23 $29.64 $31.12 2024-xxParking Control Officer H7 $24.39 $25.61 $26.89 $28.23 $29.64 2024-xxSenior Intern H6 $23.23 $24.39 $25.61 $26.89 $28.23 2024-xxRecreation Specialist H5 $22.12 $23.23 $24.39 $25.61 $26.89 2024-xxH4 $21.07 $22.12 $23.23 $24.39 $25.61 2024-xxIntern; Senior Recreation Leader; Park Attendant H3 $20.07 $21.07 $22.12 $23.23 $24.39 2024-xxH2 $19.11 $20.07 $21.07 $22.12 $23.23 2024-xxRecreation Leader H1 $18.20 $19.11 $20.07 $21.07 $22.12 2024-xx $19.11$18.20$17.33$16.50
$37.83$36.03$34.31$32.68$31.12$29.64$28.23$26.89$25.61$24.39$23.23$22.12$21.07$20.07$19.11$18.20$17.33 $29.64$28.23$26.89$25.61$24.39$23.23$22.12$21.07$20.07
$36.03$34.31$32.68$31.12
Hourly Step AHourly Step B
Attachment A
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Management Services
SUBJECT:

OPTIONS FOR EXPANSION OF HOLIDAY LIGHTING DISPLAY ALONG EL

TORO ROAD CORRIDOR
RECOMMENDED ACTION(S):

1. Receive and file a presentation from staff describing expanded holiday lighting options.

2. Approve expanded holiday Option #2 to satisfy SP#52 of the City’s Strategic Business Plan.

3. Direct staff to return at a subsequent City Council meeting with a contract document to effectuate the recommended action.

EXECUTIVE SUMMARY:

The City displays holiday and year-round lighting on El Toro Road from the I-5/El Toro Road interchange to Muirlands Boulevard. The lighting is installed and maintained by Brightlife Designs, Inc.(“Brightlife”) via a standard three-year contract for services. Detailed renderings of the City’s current lighting display are provided in Attachment 1.

Goal B of the City’s Strategic Business Plan includes a strategy to reinvigorate civic life in the post-COVID-19 environment, with Initiative #52 (“SP #52”) calling for an expansion of the current holiday lighting on the El Toro Road corridor. The initial three-year term of Brightlife’s contract is set to expire on September 29, 2024. Staff requested Brightlife provide expanded holiday lighting options to satisfy the objective of SP#52 (Attachment 2). In response, Brightlife provided four options for consideration. After careful review of each option, staff recommends the City Council select Option #2, which includes additional lit trees in the medians and large wreaths on The Arbors structures. The cost of Option #2 is $39,610.00, which is in-line with the project’s description in the Strategic Plan and the 2023-2025 Operating Budget.

Staff recommends the City Council approve staff’s recommendation of selecting Option #2 to satisfy the objective of SP#52 of the Strategic Plan. Staff also recommends the City Council direct staff to return at a subsequent City Council Item: 24
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meeting with the necessary contract documents to effectuate the implementation of Option #2.

BACKGROUND:

The City displays holiday and year-round lighting on El Toro Road from the I-5/El Toro Road interchange to Muirlands Boulevard, year-round lighting at The Arbors, and on the Civic Center Campus’ signature tree located in the roundabout (Attachment 1). Lighting installation and maintenance services are currently provided by Brightlife.

Brightlife’s contract includes a comprehensive scope of work designed to capture all services needed for the City’s holiday and year-round lighting program. The following items are included in the initial three-year term of the contract:
▪Installation, maintenance, and removal of the holiday lighting on El Toro Boulevard between the I-5/El Toro Road interchange to Muirlands Boulevard
▪Installation and maintenance of the year-round lights at The Arbors ▪Installation and maintenance of the year-round system installed on the Civic Center Campus’ signature tree
Goal B of the City’s Strategic Business Plan (“Strategic Plan”) includes a strategy to reinvigorate civic life in the post-COVID-19 environment via special events and programs. Initiative #52 describes the expansion of the current holiday lighting on the El Toro Road corridor.

The initial three-year term of Brightlife’s contract is set to expire on September 29, 2024. In anticipation of the upcoming term expiration, staff engaged Brightlife in negotiations to exercise a one-year term extension that would include an expanded holiday lighting option. To guide these negotiations, staff requested Brightlife provide several expanded holiday options for staff and the City Council to consider. Brightlife responded with four options, each incorporating the inclusion of additional trees, wreaths at The Arbors, and décor accents (Attachment 2).

DISCUSSION:

As approved by City Council, SP#52 of the Strategic Plan describes the expansion of the current Holiday Lighting Program. Brightlife provided several holiday lighting expansion options for consideration as part of a potential contract Item: 24
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extension (Attachment 2). The existing holiday lighting includes 41 trees on El Toro Road and retaining wall lighting (southwest and southeast corners) at the corner of El Toro Road and Rockfield Boulevard.

The following four expansion options were provided by Brightlife to staff for consideration (see Table 1 below):

Table 1: Lighting Options Summary
Option Description Costs
1 Includes current décor of 41 lit trees, wall lighting, and an additional 31 lit trees $28,810
2 Includes current décor of 41 lit trees, wall lighting, additional 31 lit trees, and large wreaths on the
Arbor Structures $39,610
3 Includes current décor of 41 lit trees, wall lighting, with the addition of large décor in the medians $29,985 4 Includes current décor of 41 lit trees, wall lighting, additional 31 lit trees and large décor in the
medians $43,260
While all four options provided by Brightlife would expand the City’s holiday lighting display, staff believe Option #2 is the best option for the expansion of the Seasonal Lighting Display. Option #2 includes an additional 31 lit trees in the medians along El Toro Road and large wreaths on The Arbors structures (see Graphics 1 and 2 below). The additional lit trees will give enhanced illumination coverage of the trees in medians and the large wreaths on The Arbors will be a wonderful holiday welcome to travelers entering the City from the I-5 freeway.

The large wreaths at The Arbors bring significant visual enhancement to the retail shops and restaurants located on both corners. The wreaths would be similar to the wreaths installed on the Civic Center campus (see Graphic 1 below) tying the upper and lower sides of City together with a common holiday theme.

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Graphic 1: Wreath Example Graphic 2: Tree Example

Staff recommends the City Council approve staff’s recommendation of selecting Option #2 to satisfy the objective of SP#52 of the Strategic Plan. Staff also recommends the City Council direct staff to return at a subsequent City Council meeting with the necessary contract documents to effectuate the implementation of Option #2.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action to direct staff to prepare an agreement based on staff recommendation to select Option #2.

Should the City Council approve staff recommendation, the Fiscal Year 2024-25 of the 2023-2025 Operating Budget includes sufficient funding to cover the costs of Option #2, should the City Council approve a contract that effectuates that option at a subsequent City Council meeting.

ATTACHMENTS:

1. Current Holiday Lighting Display

2. Options for Holiday Lighting Display Expansion
Initiated By: Victoria Blethen, Recreation Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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1 ATTACHMENT: 1 Current Holiday Lighting Area Overview Swartz Plaza to Muirlands Boulevard
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2  Large Signature Tree in the Median: trunk wrap, exterior draping and up-lighting  Smaller Trees in Median: trunk wrap and exterior draping ATTACHMENT: 1 Swartz Plaza to Rockfield Boulevard
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3  Four Trees on North/South Corners: interior tree wrap and draping  Walls on North/South Corners: top lit and up-lighting  Arbor Structures: lined in lights
ATTACHMENT: 1 Four Corners at El Toro Road and Rockfield Boulevard Item: 24
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4  Large Signature Oak Tree: trunk wrap, exterior draping and up-lighting  Smaller trees: trunk wrap and exterior draping
ATTACHMENT: 1 Rockfield Boulevard to Raymond Way ~ Section 1 Item: 24
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5  Large Signature Oak Tree in the Median: trunk wrap, exterior draping and up lighting  Smaller Trees in the Median: interior trunk wrap and exterior draping

ATTACHMENT: 1
Rockfield Boulevard to Raymond Way ~ Section 2
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6  Large Signature Oak Tree in Median: trunk wrap, exterior draping and up lighting  Smaller Trees in Median: trunk wrap and exterior draping ATTACHMENT: 1 Raymond Way to Cornelius Drive
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7  Smaller Trees in the Median ~ trunk wrap, exterior draping and up lighting ATTACHMENT: 1
Cornelius Drive to Muirlands Boulevard
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ATTACHMENT 2
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Option 1 ~
• Current 41 lit trees in medians
• Plus 31 additional lit trees in medians
Expansion Options for Holiday Lighting on El Toro Road Corridor ATTACHMENT: 2
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Option 2 ~ Wreaths
• Current 41 lit trees in medians
• Plus 31 additional trees lit in medians
• Plus large wreaths on the Arbors
ATTACHMENT: 2
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Option 3 ~ Large Median Decor
• Current 41 lit trees in medians
• Plus six foot tall lit décor placed in each median
Expansion Options for Holiday Lighting on El Toro Road Corridor ATTACHMENT: 2
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Option 4 ~ Large Median Décor, plus additional lit trees • Current 41 lit trees in medians
• Plus additional 31 lit trees in medians
• Plus six foot tall lit décor placed in each median
Expansion Options for Holiday Lighting on El Toro Road Corridor ATTACHMENT: 2
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 6/18/2024
DEPARTMENT: Public Works
SUBJECT:

OXFORD PREPARATORY ACADEMY - CROSSING GUARD AND SCHOOL

TRAFFIC CONTROL ENHANCEMENTS REVIEW
RECOMMENDED ACTION(S):

1. Approve traffic control measures with the Crossing Guard and School Traffic Control Enhancements Analysis.

2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA, RECOMMENDING THE

ADDITION OF A CROSSING GUARD AT THE INTERSECTION OF

BLACKFOOT DRIVE AND LOUMONT DRIVE, AS WELL AS OTHER
TRAFFIC CONTROL ENHANCEMENTS AT NEARBY INTERSECTIONS.

EXECUTIVE SUMMARY:

Oxford Preparatory Academy (“OPA”) commenced its academic year with a middle school expansion on August 15, 2023. Following concerns regarding traffic flow around the school, a Crossing Guard and Traffic Control Enhancement Analysis (Attachment 1) was commissioned by staff, with Hartzog & Crabill, Inc. (“HCI”) tasked to evaluate the need for crossing guards and traffic control measures at four residential intersections surrounding the school, which were:
•Blackfoot Drive at Costa Bella Drive
•Blackfoot Drive at Loumont Drive
•Blackfoot Drive at Dune Mear Road
•Calle Tres Lomas at Dune Mear Road
The California Manual on Uniform Traffic Control Devices (“CA MUTCD”) outlines criteria for assessing the need for crossing guards, primarily focusing on pedestrian volume and traffic conditions. For intersections not meeting the initial criteria, additional factors, such as vehicle conflicts and intersection controls, were considered.

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HCI determined one intersection, Blackfoot Drive at Loumont Drive, met the criteria for a crossing guard and that the other three intersections did not meet the criteria for crossing guards. However, considering current traffic conditions and the school's expansion, HCI recommended traffic control enhancements at the three intersections that did not warrant a crossing guard to improve school zone traffic safety. These enhancements include stop signs, pavement markings, high-visibility crosswalks, and yield markings, aligning with the CA MUTCD standards.

Staff recommends Council adopt a resolution endorsing the recommended traffic control enhancements and adding a crossing guard at Blackfoot Drive at Loumont Drive (Attachment 2).

BACKGROUND:

On May 11, 2023, Saddleback Valley Unified School District (“SVUSD”) approved an agreement with Oxford Preparatory Academy (“OPA”), a public charter school, to operate and govern a middle school charter school at the existing Oxford Preparatory Academy school site, located at 22882 Loumont Drive, Lake Forest, CA 92630 (previously the Aliso Elementary School site). As part of this agreement, the school site added 16 modular buildings that were installed within a new asphalt area behind the existing buildings (shown below).

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Image 1 – Oxford Preparatory Academy Site Plan
SVUSD informed staff that they planned to maintain a maximum student capacity of 700 students for both elementary and middle school, which is what the school was originally approved for. The purpose of the new modular buildings is to separate the elementary school from the middle school.

Due to these improvements being solely within SVUSD’s jurisdiction, SVUSD only needed to coordinate with the Division of the State Architect to allow for temporary modular buildings to be installed. State approved construction plans, local jurisdiction approvals and permits are not required as the modular buildings were previously approved for temporary implementation or emergency implementation purposes. This allowed for the implementation of the 16 modular buildings for up to three years. After three years, SVUSD will have to submit plans for approval through the Division of the State Architect.

In August 2023, the modular buildings and the surrounding school site improvements were installed.

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DISCUSSION:

On August 15, 2023, Oxford Preparatory Academy (“OPA”) started its academic school year with the middle school expansion. Staff and the Orange County Sheriff’s Department (“OCSD”) were present to observe and monitor the school traffic flow. Staff and OCSD continued to monitor the school operations for several weeks after the school opening and addressed as many traffic flow concerns as possible. However, it became clear to staff that a traffic analysis of the school zone was needed to consider adding crossing guards and/or additional traffic control measures.

Subsequently, staff requested Hartzog & Crabill, Inc. (“HCI”) complete a Crossing Guard and Traffic Control Enhancement Analysis (“Analysis”) to determine if a crossing guard is warranted per the California Manual on Uniform Traffic Control Devices (“CA MUTCD”) at four residential intersections surrounding OPA, which are located at:
•Blackfoot Drive at Costa Bella Drive
•Blackfoot Drive at Loumont Drive
•Blackfoot Drive at Dune Mear Road
•Calle Tres Lomas at Dune Mear Road
In addition, if the above intersections were not warranted for a crossing guard, then HCI would evaluate if other traffic control enhancements should be considered.

Per the CA MUTCD, the following general conditions are necessary for a crossing guard to be considered:

A. Special situations that make it necessary to assist elementary school pedestrians in crossing the street.

B. A change in school crossing location is being made, but prevailing conditions require school crossing supervision until the change is constructed and it is not reasonable to install another form of traffic control or technique or this period.

In addition to the above guidance, there is a need to have measurable factors to support assigning school crossing guards at designated school crossings. The CA MUTCD discusses the general need when there are 40 or more school pedestrians crossing during the school peak hour at a given location, which is considered the “initial assessment”. If the initial assessment criteria are not met, then additional criteria are evaluated based upon the type of traffic control (uncontrolled, stop sign-controlled, or traffic signal-controlled) at each existing Item: 25
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intersection. The following are the criteria for each type of intersection traffic control:

1. At uncontrolled crossings where there is no alternative controlled crossing within 600 feet; and
a. In urban areas where the vehicular traffic volume exceeds 350 during each of any two hours (not necessarily consecutive) in which 40 or more school pedestrians (walking or bicycling) cross daily while going to or from school.
b. In rural areas where the vehicular traffic volume exceeds 300 during each of any two hours (not necessarily consecutive) in which 30 or more school pedestrians (walking or bicycling) cross daily while going to or from school.

Whenever the critical (85th percentile) approach speed exceeds 40 miles-per- hour, the guidelines for rural areas should be applied.

2. At stop sign-controlled crossings:
a. Where the vehicular traffic volumes or undivided highways of four or more lanes exceeds 500 per hour during any period when the school pedestrians are going to or from school

3. At traffic signal-controlled crossings:
a. Where the number of vehicular turning movements through the school crosswalk exceeds 300 per hour while school pedestrians are going to or from school; or
b. Where justified through analysis of the operations of the intersection Based upon this understanding, Table 1 represents the initial assessment in determining if 40 or more school pedestrians/crossing are present during the school peak hour.

Table 1 – Crossing Guard Warrants – Initial Assessment
Intersection
At least 40 school
pedestrians per hour
(AM / PM/ Criteria Met?)
Blackfoot Drive at Costa Bella Drive 12 / 42 / No
Blackfoot Drive at Loumont Drive 68 / 132 / Yes
Blackfoot Drive at Dune Mear Road 4 / 15 / No
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Intersection
At least 40 school
pedestrians per hour
(AM / PM/ Criteria Met?)
Calle Tres Lomas at Dune Mear Road 6 / 47 / No
For the three intersections that did not meet the criteria of forty (40) or more school crossings during a school peak hour, additional supporting criteria is needed to warrant a crossing guard based upon what type of intersection controls are present and consideration of conflicting vehicles.

For the uncontrolled intersections (the speed limit is less than or equal to 40 MPH), the criteria changes to consider forty (40) or more daily school crossings and 350 or more vehicles conflicting with the crossing. Table 2 below shows the resulting measures of these criteria for the remaining three intersections which did not meet the criteria based on the initial assessment and are uncontrolled intersections.

Table 2 – Crossing Guard Warrants – Uncontrolled Crossing with Speed Limit < 40 MPH (Urban)
CA MUTCD Additional Support Criteria
Intersection
More than 40 daily
school pedestrians
(Criteria Met?)
More than 350
conflicting
vehicles per hour
(Criteria Met?)
Blackfoot Drive at Costa Bella Drive 54 (YES) 278 (NO)
Blackfoot Drive at Dune Mear Road 19 (NO) 85 (NO)
Calle Tres Lomas at Dune Mear Road 53 (YES) 72 (NO)
HCI concluded that the following three intersections did not meet the CA MUTCD guidelines regarding the need for crossing guards at this time. •Blackfoot Drive at Costa Bella Drive
•Blackfoot Drive at Dune Mear Road
•Calle Tres Lomas at Dune Mear Road
However, due to the current traffic conditions and the expansion of the school to include the middle school, HCI recommended traffic control enhancements to further enhance the existing crossings at the three intersections to establish clear right-of-way for all road users. These traffic control measures include stop signs, pavement markings, high-visibility crosswalks, yield markings, and applicable signs conforming to the CA MUTCD.

The specific traffic control measures for all four intersections are shown below (Images 2-5) and are within the appendices of the analysis.

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Image 2 – Blackfoot Drive at Costa Bella Drive – Traffic Control Enhancements Item: 25
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Image 3 – Blackfoot Drive at Loumont Drive – Traffic Control Enhancements Item: 25
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Image 4 – Blackfoot Drive at Dune Mear Road – Traffic Control Enhancements Item: 25
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Image 5 – Calle Tres Lomas at Dune Mear Road – Traffic Control Enhancements

The proposed traffic control enhancements for all intersections can be feasibly integrated into the 2023-25 Operating Budget. However, the enhancements planned for the intersection of Calle Tres Lomas and Dune Mear Road necessitate the installation of a new accessible curb ramp before signing and striping improvements can commence, potentially extending the implementation timeline. Subject to Council’s approval, staff will diligently execute all facets of the traffic control enhancements in accordance with available time and resources.

At the June 3, 2024, Traffic and Parking Commission (“TPC”) meeting, staff presented the Analysis. The TPC unanimously voted to recommend the City Council approve the recommended action.

Therefore, staff recommends the City Council adopt a resolution establishing the recommended traffic control enhancements and the addition of a crossing guard at the intersection of Blackfoot Drive at Loumont Drive.

In addition, the City Attorney reviewed and approved the attached resolution as to form.

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FISCAL IMPACT:

Adopting the proposed Resolution to establish the recommended traffic control enhancements and the addition of a crossing guard at the intersection of Blackfoot Drive at Loumont Drive carries modest fiscal impact. The anticipated cost to implement the traffic control enhancements is approximately $5,000 and the cost for the accessible curb ramp and crosswalk markings at Calle Tres Lomas at Dune Mear Road is approximately $25,000. The 2023-25 Operating Budget has sufficient funds to implement the traffic control enhancements. In addition, the recommended crossing guard at Blackfoot at Loumont intersection is being considered within the proposed new Crossing Guard Services contract.

ATTACHMENTS:

1. Oxford Preparatory Academy – Crossing Guard and Traffic Control Enhancements Analysis

2. Resolution
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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CROSSING GUARD ANALYSIS FOR

OXFORD PREPARATORY ACADEMY

IN THE CITY OF LAKE FOREST
Prepared for:

City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attention:

Mr. Tran Tran
Traffic Engineering Manager
Presented by:

Hartzog & Crabill, Inc.

Traffic Engineers
17821 East 17th Street, Suite 245
Tustin, CA 92780
(714) 731-9455
April 24, 2024
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CROSSING GUARD ANALYSIS FOR

OXFORD PREPARATORY ACADEMY

IN THE CITY OF LAKE FOREST, CA

INTRODUCTION
The City of Lake Forest requested Hartzog & Crabill, Inc. (HCI) to complete a Crossing Guard Analysis for the following four (4) residential neighborhood intersections surrounding Oxford Preparatory Academy:




Intersection #1 – Blackfoot Drive at Costa Bella Drive
Intersection #2 – Blackfoot Drive at Loumont Drive
Intersection #3 – Blackfoot Drive at Dune Mear Road
Intersection #4 – Calle Tres Lomas at Dune Mear Road
Oxford Preparatory
Academy
Location Map
City of Lake Forest
Orange County, CA
This evaluation was completed in order to determine if an Adult Crossing Guard is warranted and recommended at each location based on meeting warrant guidelines. If not warranted, evaluation of other traffic control will be reviewed.

Hartzog & Crabill, Inc. Page 1 April 24, 2024
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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA INTRODUCTION (continued)
At this time, all four (4) intersections are uncontrolled T-intersections, as shown by the red circles below.

Oxford Preparatory
Academy

WARRANT GUIDELINES
As is common practice with many municipal agencies, the City of Lake Forest follows State guidelines for determining if traffic control devices should be considered for placement or installation. As such, the prevailing source used for this evaluation is the State of California Manual of Uniform Traffic Control Devices (California MUTCD).

The California MUTCD contains minimum guidelines regarding pedestrian and vehicular traffic volumes, as well as speeds, as the criteria to satisfy the requirements, in this case, for recommending the placement of an Adult Crossing Guard.

The California MUTCD contains Support criteria that states: “…and at least 40 school pedestrians for each of any two hours (not necessarily consecutive) daily use the crossing while going to or from school.” The California MUTCD also contains Option criteria for placement of an Adult Crossing Guard as specified for the following three pedestrian crossing/vehicle conditions:

Hartzog & Crabill, Inc. Page 2 April 24, 2024
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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA WARRANT GUIDELINES (continued)
1) At uncontrolled crossings where there is no alternate controlled crossing within 600 feet; and
a. In urban areas where the vehicular traffic volume exceeds 350 during each of any two hours (not necessarily consecutive) in which 40 or more school pedestrians cross daily while going to or from school, or b. In rural areas where the vehicular traffic volume exceeds 300 during each of any two hours (not necessarily consecutive) in which 30 or more school pedestrians cross daily while going to or from school.

Whenever the critical (85 th percentile) approach speed exceeds 40 mph, the guidelines for rural areas should be applied (instead of the urban area guidelines). 2) At stop-sign controlled crossing:
a. Where the vehicular traffic volumes on undivided highways of four or more lanes exceeds 500 vehicles per hour during any period when the school pedestrians are going to or from school.
3) At traffic signal-controlled crossings:
a. When the number of vehicular turning movements through the school crosswalk exceeds 300 vehicles per hour while the school pedestrians are going to or from school; or
b. Where justified through analysis of the operations or the intersection.

The California MUTCD guidelines are included in the Appendix.

If any one of the above warrant guideline criteria is met, placement of an Adult Crossing Guard should be considered. If the criteria are not met, then the placement of an Adult Crossing Guard is typically not recommended, unless there are extenuating circumstances or superseding conditions, such as intersection geometrics, collision history, or vehicle compositions that require adult supervision of school-age children crossing a street.

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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA

WARRANT EVALUATION
School Schedule
The Oxford Preparatory Academy consists of an Elementary School for Kindergarten and Grades 1-5 and a Middle School for Grades 6-8. The student entrance to the Elementary School is on Loumont Drive; and the student entrance to the Middle School is on Dune Mear Road. The following summarizes the school hours based on the grade level. It should be noted that for some students at the Middle School, the school day ends at 4 pm. However, the vast majority of the students end the school day at 3:00 pm.

Kindergarten: 8:30 am to 2:25 pm
Grades 1-5:

Grades 6-8
8:30 am to 2:45 pm
8:15 am to 3:00 pm
The Bell Schedules are included in the Appendix.

Vehicle, Pedestrian, and Bicycle Traffic Volumes
One-day, peak-hour, vehicular, pedestrian, and bicycle traffic counts were conducted on Wednesday, November 29, 2023 at the four (4) analysis intersections during the following time periods:

Morning Drop-Off:

Afternoon Pick-Up:
7:15 am to 8:45 am
2:15 pm to 3:45 pm
The highest conflicting vehicular traffic volumes, along with the school pedestrians/ bicyclists crossing volumes per hour, are shown on Pages 5 and 6 in Summary Tables 1 through 4. It should be noted that conflicting traffic is defined as vehicular traffic that passes through a school crosswalk (marked or unmarked). It is important to note that all (4) analysis intersections have ‘uncontrolled’ crosswalks (unmarked or marked) at this time.

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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA WARRANT EVALUATION (continued)
It should also be noted that the approach directions to the intersection are abbreviated in the following tables as:




Northbound (NB)
Southbound (SB)
Eastbound (EB)
Westbound (WB)
The crosswalks (marked or unmarked) across each intersection leg are abbreviated as:




East leg (EL)
West leg (WL)
North leg (NL)
South leg (SL)
Vehicular movements may be shown as left (L), through (T), and right (R).

SUMMARY TABLE 1
INTERSECTION #1 - BLACKFOOT DRIVE AT COSTA BELLA DRIVE
No Marked Crosswalks / No Traffic Controls
Highest
School-Age School-Age
Peds &
Bikes
Crossing
TotalHighest Conflicting Vehicle Traffic Total
Peds &
BikesDate / Time Period Peds &
Bikes
Crossing
EB-T WB-L/T NB-R SB Total Crossing
Wednesday, Nov. 29, 2023
7:45 AM – 8:45 AM 32
34 167
101
79 69
-
-
278
204
12-EL
42-EL
25 60
54 932:15 PM – 3:15 PM
SUMMARY TABLE 2
INTERSECTION #2 – BLACKFOOT DRIVE AT LOUMONT DRIVE
Marked Yellow Crosswalk across East Leg Only / No Traffic Controls Highest
School-Age School-Age
Peds &
Bikes
Crossing
TotalHighest Conflicting Vehicle Traffic Total
Peds &
BikesDate / Time Period Peds &
Bikes
Crossing
EB WB-L/R NB-R SB-L Total Crossing
Wednesday, Nov. 29, 2023
7:45 AM – 8:45 AM -
-
62 61
8 6
70 60
140
127
68-EL 79 169
2452:15 PM – 3:15 PM 132-EL 143
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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA WARRANT EVALUATION (continued)
SUMMARY TABLE 3
INTERSECTION #3 – BLACKFOOT DRIVE AT DUNE MEAR ROAD
No Marked Crosswalks / No Traffic Controls
Highest
School-Age School-Age
Peds &
Bikes
Crossing
TotalHighest Conflicting Vehicle Traffic Total
Peds &
BikesDate / Time Period Peds &
Bikes
Crossing
EB-T WB-T/R NB SB-L Total Crossing
Wednesday, Nov. 29, 2023
7:45 AM – 8:45 AM 21
15 58
44 -
-
6 85
72 4-EL 5 10
292:15 PM – 3:15 PM 13 15-EL 23
SUMMARY TABLE 4
INTERSECTION #4 – CALLE TRES LOMAS AT DUNE MEAR ROAD
No Marked Crosswalks / No Traffic Controls
Highest
School-Age School-Age
Peds &
Bikes
Crossing
TotalHighest Conflicting Vehicle Traffic Total
Peds &
BikesDate / Time Period Peds &
Bikes
Crossing
EB-T/R WB-T NB-L SB Total Crossing
Wednesday, Nov. 29, 2023
7:30 AM – 8:30 AM 19
24 38
29 15
11 -
-
72 64
5-WL 13
63 28
722:30 PM – 3:30 PM 47-WL
Extenuating Circumstances or Conditions
Collision History
Although the California MUTCD does not include collisions, or accidents, that occur at an intersection as criteria for Adult Crossing Guard placement, it is HCI’s opinion that there are types of collisions that may justify adult supervision of school-age pedestrian crossings. Examples include:



Incidences of rear-end type collisions caused by children darting into the street.

Incidences of children being struck by vehicles while in or near a crosswalk.

Incidences of speed-related collisions in or at the approaches to an analysis intersection.

Therefore, it is HCI’s practice to review and evaluate collision history in conjunction with Adult Crossing Guard placement evaluations.

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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA WARRANT EVALUATION (continued)
Extenuating Circumstances or Conditions (cont’d)
To facilitate this review, the latest available collision raw data for the City of Lake Forest was gathered from the State of California Highway Patrol (CHP) Statewide Integrated Traffic Records System (i-SWITRS). More specifically, a comprehensive 5-year traffic collision history summary report was prepared for each analysis intersection and reviewed for collisions involving or related to school-age pedestrians or pedestrian- related activities. The SWITRS intersection reports are included in the Appendix.

As shown in the intersection reports, there have been zero (0) reported collisions at all four intersections during the past five (5) years of available SWITRS collision data. As such, a pattern is not established for recurring vehicular versus pedestrian/bicyclist collisions in the past (5) years for any of the analysis location crossings.

Intersection Geometrics
Per our field-review, there were no roadway geometry design issues, sight restrictions, or construction conditions that may impact school-age (or any) pedestrian crossings at each of the four analysis intersections.

Traffic Composition
As the school facility is surrounded by a single-family residential neighborhood, there were no significant commercial vehicle activities observed, or anticipated, at each of the four analysis intersections.

Vehicle Speeds
These four intersections, and their intersecting roadways, do not have a posted speed limit. All of the intersecting roadways are considered local residential roadways; therefore, a prima facie speed limit for local residential streets of 25 MPH is applicable and do not require posting. Observations during our field visit confirmed that drivers/vehicles were not regularly exceeding this local speed limit at/near each of the four intersections.

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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA

WARRANT APPLICATION
In conclusion, the study findings are applied below to the California MUTCD guidelines for the placement of an Adult Crossing Guard at each of the study intersections. As shown in Summary Table 5 below, the initial assessment was made to determine if the intersection had more than 40 school pedestrians per hour for each of any two (2) hours (not necessarily consecutive). As shown in Summary Table 5, the intersection of Blackfoot Drive at Loumont Drive was the only one that had more than 40 school pedestrians for each of any two (2) hours to warrant an adult crossing guard.

SUMMARY TABLE 5

CROSSING GUARD WARRANTS
CA MUTCD CRITERIA – INITIAL ASSESSMENT
More than 40 school pedestrians
Intersection per hour for 2 hours
(AM / PM / Criteria Met?)
12 / 42 / No1. Blackfoot Drive at Costa Bella Drive

2. Blackfoot Drive at Loumont Drive

3. Blackfoot Drive at Dune Mear Road

4. Calle Tres Lomas at Dune Mear Road
68 / 132 / Yes
4 / 15 / No
6 /47 / No
Only Intersection #2 satisfied the peak-hour criteria for the amount of school pedestrians crossing.

For the three (3) intersections that did not meet the initial assessment above, the following summary table is based on the additional support criteria, which takes into account the conflicting vehicles. It should be noted that the school pedestrians and conflicting vehicle criteria varies based on the type of traffic control used at the intersection.

As shown in Summary Table 6 below, the remaining three (3) intersections did not meet the additional support criteria to warrant an adult crossing guard.

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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA WARRANT APPLICATION (continued)
SUMMARY TABLE 6

CROSSING GUARD WARRANTS

CA MUTCD ADDITIONAL SUPPORT CRITERIA FOR
UNCONTROLLED CROSSINGS WITH SPEED LIMIT < 40 MPH
More than 350
conflicting vehicles
per hour
More than 40 daily
school pedestrians
(Criteria Met?)
Intersection
(Criteria Met?)

1. Blackfoot Drive at Costa Bella Drive

3. Blackfoot Drive at Dune Mear Road

4. Calle Tres Lomas at Dune Mear Road
54 (YES)
19 (NO)
53 (YES)
278 (NO)
85 (NO)
72 (NO)
These intersections did not satisfy both the school pedestrians and vehicular volumes criteria.

FINDINGS & RECOMMENDATIONS
In overall consideration of the analysis findings, only the intersection of Blackfoot Drive at Loumont Drive met warrants for an adult crossing guard. The other three (3) intersections did not satisfy the additional support criteria for an adult crossing guard based on school pedestrian volumes and the conflicting vehicular volumes through the crosswalks.

Additionally, there were no extenuating circumstances or conditions found during our field review that would otherwise justify Adult Crossing Guard placement at the other three (3) intersections.

In order to better assign right-of-way at these four (4) T-intersections, it is recommended to install a posted STOP sign, limit line, and STOP pavement marking on the minor leg. 



Intersection #1 – Blackfoot Drive at Costa Bella Drive (for NB Blackfoot Drive) Intersection #2 – Blackfoot Drive at Loumont Drive (for WB Loumont Drive) Intersection #3 – Blackfoot Drive at Dune Mear Road (for SB Blackfoot Drive) Intersection #4 – Calle Tres Lomas at Dune Mear Road (for NB Calle Tres Lomas) Hartzog & Crabill, Inc. Page 9 April 24, 2024
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Crossing Guard Analysis for Oxford Preparatory Academy in the City of Lake Forest, CA FINDINGS & RECOMMENDATIONS (continued)
Lastly, due to satisfying one of the two hours with at least 40 school-age pedestrians, in order to better serve the higher concentrations of school pedestrians crossing at an uncontrolled crossing, it is recommended to install a high-visibility marked yellow crosswalk with applicable signing/markings conforming to the CA MUTCD guidelines for a School Crossing found in the Appendix, as follows:


Intersection #1 – Blackfoot Drive at Costa Bella Drive (across East Leg) Intersection #4 – Calle Tres Lomas at Dune Mear Road (across West Leg) Hartzog & Crabill, Inc. Page 10 April 24, 2024
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APPENDIX
Attachment 1 CA MUTCD Guidelines – Adult Crossing Guard Attachment 2 Oxford Preparatory Academy Bell Schedules
Attachment 3 Vehicular/Pedestrian/Bicycle Traffic Count Data Attachment 4 SWITRS Collision Data
Attachment 5 Proposed Signing and Striping Improvements Item: 25
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APPENDIX
Attachment 1
CA MUTCD Guidelines
Adult Crossing Guard
Item: 25
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California MUTCD 2014 Edition Page 1287
(FHWA’s MUTCD 2009 Edition, including Revisions 1 & 2, as amended for use in California) CHAPTER 7D. CROSSING SUPERVISION
Section 7D.01 Types of Crossing Supervision
Support:
01 There are three types of school crossing supervision:

A. Adult control of pedestrians and vehicles by adult crossing guards, B. Adult control of pedestrians and vehicles by uniformed law enforcement officers, and C. Student and/or parent control of only pedestrians with student and/or parent patrols. 02 Information regarding the organization, administration, and operation of a school safety patrol program is contained in the “AAA School Safety Patrol Operations Manual” (see Section 1A.11).

Section 7D.02 Adult Crossing Guards
Option:
01 Adult crossing guards may be used to provide gaps in traffic at school crossings where an engineering study has shown that adequate gaps need to be created (see Section 7A.03), and where authorized by law. 02 Adult Crossing Guards may be assigned at designated school crossings to assist school pedestrians at specified hours when going to or from school. The following suggested policy for their assignment applies only to crossings.

Guidance:
03 An Adult Crossing Guard should be considered when:

A. Special situations make it necessary to assist elementary school pedestrians in crossing the street.

B. A change in the school crossing location is being made, but prevailing conditions require school crossing supervision until the change is constructed and it is not reasonable to install another form of traffic control or technique for this period.

Criteria for Adult Crossing Guards
Support:
04 Adult Crossing Guards normally are assigned where official supervision of school pedestrians is desirable while they cross a public highway, and at least 40 school pedestrians for each of any two hours (not necessarily consecutive) daily use the crossing while going to or from school.

Option:
05 Adult crossing guards may be used under the following conditions:

1. At uncontrolled crossings where there is no alternate controlled crossing within 600 feet; and a. In urban areas where the vehicular traffic volume exceeds 350 during each of any two hours (not necessarily consecutive) in which 40 or more school pedestrians cross daily while going to or from school; or b. In rural areas where the vehicular traffic volume exceeds 300 during each of any two hours (not necessarily consecutive) in which 30 or more school pedestrians cross daily while going to or from school.

Whenever the critical (85th percentile) approach speed exceeds 40 mph, the guidelines for rural areas should be applied.

2. At stop sign-controlled crossing:

Where the vehicular traffic volumes on undivided highways of four or more lanes exceeds 500 per hour during any period when the school pedestrians are going to or from school.

3. At traffic signal-controlled crossings:
a. Where the number of vehicular turning movements through the school crosswalk exceeds 300 per hour while school pedestrians are going to or from school; or
b. Where justified through analysis of the operations of the intersection.

Legal Authority and Program Funding for Adult Crossing Guards Option:
06 Cities and counties may designate local law enforcement agencies, the governing board of any school district or a county superintendent of schools to recruit and assign adult crossing guards to intersections that meet approved guidelines for adult supervision.

Chapter 7D – Crossing Supervision November 7, 2014
Part 7 – Traffic Control for School Areas
Item: 25
689

APPENDIX
Attachment 2
Oxford Preparatory Academy
Bell Schedule
Item: 25
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Oxford Preparatory Academy (SV)
Bell Schedule 2023-2024
Transitional Kindergarten (TK)
Monday-Thursday AM Class
8:30
11:40
Monday-Thursday PM Class
Start Start 11:35
2:45Dismissal Dismissal
TK Friday (AM and PM classes together)
Start 8:30
Dismissal 12:30
Kindergarten
Monday-Thursday
8:30
Friday
Start Start 8:30
Recess 9:45 - 10:00
11:40 -12:15
1:25 - 1:40
2:25
Recess 9:45 - 10:05
Lunch/Recess
Recess
Dismissal 12:10
Dismissal
Grades 1-3
Monday-Thursday Friday
Start 8:30 Start
Grades 1-3 Recess 10:10-10:25
Dismissal 12:30
8:30
Grades 1-3 Recess
Grade 1 - 3rd grade Eat
Grade 1 - 3rd grade Play
Grades 1-3 Recess
Dismissal
10:10 - 10:25
11:40 - 11:55
11:55 - 12:15
1:45 - 2:00
2:45
Item: 25
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Oxford Preparatory Academy (SV)
Bell Schedule 2023-2024
Grades 4-5
Monday-Thursday Friday
8:30
Grades 4 + 5 Recess 10:25 - 10:45
Dismissal 12:30
Start 8:30 Start
Grades 4 + 5 Recess
Grade 4 + 5 Eat
Grade 4 + 5 Play
Dismissal
10:35 - 10:50
12:15 - 12:30
12:30-12:50
2:45
Item: 25
692

Middle School School Hours:

Monday - Thursday 8:15-3:00 p.m.

Friday 8:15 -12:45 p.m.Bell Schedule
6th Grade Bell Schedule 7th & 8th Grade Bell Schedule 6th - 8th Grade Bell Schedule (Monday through Thursday) (Monday through Thursday) (Fridays) Periods
Period 1
Passing
Period 2 (HR)
Snack
Times Minutes Periods Times Minutes Periods
Period 1
Passing
Period 2 (HR)
Passing
Period 3
Snack
Passing
Period 4
Passing
Period 5
Passing
Period 6
Passing
Period 7
Times
8:15 - 8:48
8:48 - 8:52
8:52 - 9:30
Minutes
8:15 - 9:03
9:03 - 9:07
9:07 - 10:00
10:00 - 10:10
10:10 - 10:14
10:14 - 11:02
11:02 - 11:06
11:06 - 11:54
11:54 - 12:24
12:24 - 12:28
12:28 - 1:16
1:16 - 1:20
1:20 - 2:08
2:08 - 2:12
2:12 - 3:00
3:00 - 3:04
3:04 - 4:00
48 4
53 0
4 48
4 48
0 4
48 4
48 4
Period 1
Passing
Period 2 (HR)
Snack
8:15 - 9:03
9:03 - 9:07
9:07 - 10:00
10:00 - 10:10
10:10 - 10:14
10:14 - 11:02
11:02 - 11:06
11:06 - 11:54
11:54 - 11:58
11:58 - 12:46
12:46 - 1:16
1:16 - 1:20
1:20 - 2:08
2:08 - 2:12
2:12 - 3:00
3:00 - 3:04
3:04 - 4:00
48 4
53 0
4 48
4 48
4 48
0 4
48 4
33 4
38 4
33 0
4 33
4 33
4 33
4 33
9:30 - 9:34
Passing
Period 3
Passing
Period 4
Lunch 1
Passing
Period 5
Passing
Period 6
Passing
Period 7
Passing
Period 8
Passing
Period 3
Passing
Period 4
Passing
Period 5
Lunch 2
Passing
Period 6
Passing
Period 7
Passing
Period 8
9:34 - 10:07
10:07 - 10:17
10:17 - 10:21
10:21 - 10:54
10:54 - 10:58
10:58 - 11:31
11:31 - 11:35
11:35 - 12:08
12:08 - 12:12
12:12 - 12:45
48 (4)
(56)
48 (4)
(56) There is no Period 8 on Fridays.

Total Instructional Minutes: 365 Total Instructional Minutes: 365 Total Instructional Minutes: 260 Item: 25
693

APPENDIX
Attachment 3
1-Day Vehicular/Pedestrian/Bicycle Traffic Counts
4 Intersections
Item: 25
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Prepared by National Data & Surveying Services
Blackfoot Dr & Costa Bella Dr
Peak Hour Turning Movement Count
Blackfoot DrID: 23-010122-001
City: Lake Forest
Day: Wednesday
Date: 11/29/2023SOUTHBOUND
07:45 AM - 08:45 AM AM
NOON
PM
1 0
0 0
0 0
0 0
0 0
0 0
1 0
0 AM
NOON
PM
7:15 AM - 08:45 AM

NONENONE
02:15 PM - 03:15 PM

AM NOON PM
2:15 PM - 03:45 PM

PM NOON AM
0 0 0 0 0
1 0
0 0
62 39
4 0
0 0
0 0
91 76
1 218 0 150

CONTROL
No Control0
0 0
0 0
0 2
0 0
0 1
0 TEV 486 0 358

AM NOON PM
32 79
34 62
PHF 0.63 0.64
107 0 112
0 0 1 0

AM NOON PM PM NOON AM
Totals (AM) PM
NOON
AM
101
0 0
0 0
86 0
0 0
1 69
0 PM
NOON
AM
Total Bikes (AM)
0 32
79 0
91 76
0 0
1 0
0 2
155 126 79

NORTHBOUND
Blackfoot Dr
Tota ON) Total Bikes (NOON)
Pedestrians (Crosswalks)
0 0
0 0
0 0
0 0
0 0
0 0
PM 1 3 PM
0 0NOON NOON
AM4 18AM
AMTo M) Total Bikes (PM)0 4 AM
0 0NOON
PM
NOON
PM0 60
0 34
62 0
62 39
0 0
0 0
1 0
Item: 25
695

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Costa Bella Dr
City: Lake Forest
Control: No Control
Project ID: 23-010122-001
Date: 11/29/2023
Data - Totals
NS/EW Streets: Blackfoot Dr Blackfoot Dr Costa Bella Dr

EASTBOUND
Costa Bella Dr

WESTBOUNDNORTHBOUND SOUTHBOUND
AM 0
NL
6 1
NT
0 0
NR
2 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
10 3
0 ER
7 18
31 19
20 9
0 EU
1 0
0 0
0 0
0 WL
4 1
WT
5 0
WR
0 0
WU
0 TOTAL
357:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
4 0 4 0 0 6 4 0 0 39
24 68
22 12
0 0
1 0
22 28
23 6
0 1 5 13
24 25
14 7 0 0
0 0
1 103
193
135
55 0 0 18
7 36
37 11
0 0
0 0 0
0 0 2
NL
136

61.26%
NT
1 NR
85 38.29%
NU
0 0.00%
SL
0 0.00%
7:45 AM
0 ST
0 SR
1 SU EL
0 0.00%
ET
45 30.00%
ER
104

69.33%
EU
1 0.67%
WL
86 45.99%
WT
100

53.48%
WR
0 0.00%
WU
1 0.53%
TOTAL
560TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :
0 0.00%
0 0.45%
07:45 AM - 08:45 AM
1 0.00% 100.00%
40 0
0 1
TOTAL
486PEAK HR VOL :

PEAK HR FACTOR :
126 79 0 0 0 32 79 0 76 91 0 1

0.463 0.250 0.705 0.000 0.000 0.000 0.250 0.000 0.000 0.444 0.637 0.000 0.760 0.615 0.000 0.250 0.6300.536 0.250 0.750 0.677 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0 1
NT
0 0
NR
13 6
0 NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
9 3
13 9
0 ER
12 10
29 11
7 0
EU
0 1
1 0
0 1
0 WL
7 10
13 9
1 WT
11 7
0 WR
0 0
WU
0 NL
16 2
17 51
13 10
TOTAL
682:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0 0 0 1 40
0 0
0 13
37 6
0 0 23
21 7
0 0
0 1
2 1
110
140
44 0 0
0 0 4 6
30 6 0 0 3 8 5 0 0 36
NL
109
NT
0 NR
81 NU
0 SL
0 ST
0 SR
0 SU
0 EL
0 ET
41 ER
77 EU
3 WL
48 WT
74 WR
0 WU
5 TOTAL
438TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

57.37% 0.00%
02:15 PM - 03:15 PM
0 42.63% 0.00% 0.00% 33.88% 63.64% 2.48% 37.80% 58.27% 0.00% 3.94% 2:15 PM
0 282
0 0
0 0
0 TOTAL
358PEAK HR VOL : 86 69 0 0 34 62 2 39 62 0 4
PEAK HR FACTOR : 0.422 0.000 0.466

0.440

0.000 0.000 0.000 0.000 0.000 0.000 0.654 0.534

0.570

0.500 0.750 0.674 0.000

0.709

0.500 0.639
Item: 25
696

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Costa Bella Dr
City: Lake Forest
Project ID: 23-010122-001
Date: 11/29/2023
Data - Peds_Kids
NS/EW Streets: Blackfoot Dr

NORTH LEG
Blackfoot Dr Costa Bella Dr Costa Bella Dr

WEST LEG
AM

SOUTH LEG EAST LEG
EB WB
0 EB WB
0 NB
0 SB
0 NB SB
0 TOTAL
1 0
0 7
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 0
0 0
1 0
0 3
8 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0 0
0 0
2 0 0
0 4
1 5 16
20 0 0 2 0
EB
0 WB
0 EB
12 100.00%
7:45 AM
11 WB NB
1 8.33%
-1
1 SB
11 91.67%
-1
11 NB
0 0.00%
SB
2 100.00%
TOTAL
26TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
3907:45 AM - 08:45 AM TOTAL
250 0 0 0 2

0.344 0.250 0.550 0.250 0.3910.344 0.500 0.250
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB
0 WB
0 EB
0 WB
0 NB
9 0
17 16
0 SB
0 0
0 0
NB
0 0
0 0
SB
0 0
TOTAL
9 1
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 0
0 0
0 0
1 2
1 0
0 6
8 0
0 0
0 25
25 00
0 0
00 0 0 0 0 0 0
EB
0 WB
0 EB
4 22.22%
2:15 PM
4 WB
14 77.78%
279
14 NB
42 100.00%
-3
42 SB NB
0 SB
0 TOTAL
60TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
-302:15 PM - 03:15 PM
0 TOTAL
600 0 0 0

0.500 0.438 0.618 0.6000.500 0.618
Item: 25
697

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Costa Bella Dr
City: Lake Forest
Project ID: 23-010122-001
Date: 11/29/2023
Data - Peds_Adults
NS/EW Streets: Blackfoot Dr

NORTH LEG
Blackfoot Dr Costa Bella Dr Costa Bella Dr

WEST LEG
AM

SOUTH LEG EAST LEG
EB WB
0 EB WB
1 NB
0 SB
0 NB SB
0 TOTAL
2 2
2 6
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 0
0 0
1 1
1 4
6 0
0 0
0 0
0 0
0 0
0 0
1 0
1 1
0 0 0
0 0
2 0 1
0 1
2 3 14
40 1 1 2 0
EB
0 WB
0 EB
13 72.22%
7:45 AM
11 WB
5 27.78%
39 3
NB
3 30.00%
-1
3 0.375
SB NB
0 0.00%
SB
2 100.00%
TOTAL
30TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
7 70.00%
-107:45 AM - 08:45 AM TOTAL
260 0 7 0 2

0.458 0.750 0.583 0.250 0.4640.500 0.500 0.250
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB
0 WB
0 EB WB
0 NB
9 0
7 2
SB
1 1
1 0
NB
0 0
0 0
SB
0 1
TOTAL
10 4
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 2
3 0
0 0
0 0
0 0
0 0
0 0
0 3
1 0
0 0
14 3
0 0
0 0
0 0
0 0
0 0 0 0 0
EB
0 WB
0 EB
5 55.56%
2:15 PM
5 WB
4 44.44%
279
4 NB
18 85.71%
-3
18 SB NB
0 0.00%
SB
1 100.00%
TOTAL
31TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
3 14.29%
-302:15 PM - 03:15 PM
0 TOTAL
310 3 0 1

0.417 0.333 0.500 0.750 0.250 0.5540.375 0.525 0.250
Item: 25
698

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Costa Bella Dr
City: Lake Forest
Control: No Control
Project ID: 23-010122-001
Date: 11/29/2023
Data - Bikes
NS/EW Streets: Blackfoot Dr Blackfoot Dr Costa Bella Dr

EASTBOUND
Costa Bella Dr

WESTBOUNDNORTHBOUND SOUTHBOUND
AM 0
NL
0 0
0 0
0 0
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 2
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 2
0 1
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 1 0 0
NL
0 NT
0 NR
0 NU
0 SL
0 ST
0 SR
0 SU
0 EL
0 0.00%
ET
0 ER
1 EU
0 WL
2 WT
0 0.00%
WR
0 0.00%
WU
0 0.00%
TOTAL
3TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :

0.00% 100.00% 0.00% 100.00%
07:45 AM - 08:45 AM
0 0.000
7:45 AM
0 0.000
40 0

0.000
0 0

0.000
0 0

0.000
TOTAL
30 0 0 0 0 1 0 2 0 0 0

0.000 0.000 0.000 0.000 0.000 0.250 0.000 0.250 0.000 0.000 0.000 0.3750.250 0.250 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
0 0
0 0
0 0
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 2
0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 1 0 0 0 0 1 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
NL
0 NT
0 NR
1 NU
0 SL
0 ST
0 SR
0 SU
0 EL
0 ET
0 ER
0 EU
0 WL
0 WT
1 WR
0 WU
0 TOTAL
2TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

0.00% 0.00% 100.00%
02:15 PM - 03:15 PM

0.00% 0.00% 100.00% 0.00% 0.00%
2:15 PM
0 282
0 0
0 0
0 TOTAL
2PEAK HR VOL : 0 0 1 0 0 0 0 0 0 1 0 0
PEAK HR FACTOR : 0.000 0.000 0.250

0.250

0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.250 0.000

0.250

0.000 0.250
Item: 25
699

Prepared by National Data & Surveying Services
Blackfoot Dr & Loumont Dr
Peak Hour Turning Movement Count
Blackfoot DrID: 23-010122-002
City: Lake Forest
Day: Wednesday
Date: 11/29/2023SOUTHBOUND
07:45 AM - 08:45 AM AM
NOON
PM
0 0
0 72 70 6
0 6
205
0 AM
NOON
PM
7:15 AM - 08:45 AM
NONENONE 0 0
02:15 PM - 03:15 PM

AM NOON PM
39 60 149 2:15 PM - 03:45 PM

PM NOON AM
0 1 0 0 0
1 0
0 53
0 0
0 0
0 55
0 0 0 0

CONTROL
No Control0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 8 7
TEV 364 0 263 1 2

AM NOON PM
PHF 0.67 0.60
67 0 80
0 0 1 0

AM NOON PM PM NOON AM
Totals (AM) PM
NOON
AM
47 0
0 0
0 0
0 0
90 0
6 0
8 PM
NOON
AM
Total Bikes (AM)
0 0
0 55
0 0
0 0
0 0
0 79 144
NORTHBOUND7
Blackfoot Dr
Tota ON) Total Bikes (NOON)
Pedestrians (Crosswalks)
0 0
0 0
0 0
0 0
0 0
0 0
PM 0 32 PM
0 0NOON NOON
AM0 118
21 0
AM
AMTo M) Total Bikes (PM)0 AM
0NOON
PM
NOON
185
PM
0 0
0 0
53 0
0 0
0 0
0 08
Item: 25
700

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Loumont Dr
City: Lake Forest
Control: No Control
Project ID: 23-010122-002
Date: 11/29/2023
Data - Totals
NS/EW Streets: Blackfoot Dr Blackfoot Dr Loumont Dr

EASTBOUND
Loumont Dr

NORTHBOUND SOUTHBOUND WESTBOUND
AM 0
NL
0 0
0 0
0 0
1 NT
4 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 1 0
SR
0 0
0 0
SU
0 0
1 0
3 2
0 EL
0 0
0 0
0 0
0 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 1
1 1
1 4
1 WT
0 0
WR
4 0
WU
0 ST
11 23
27 8
TOTAL
197:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
8 0 2 0 0 0 2 0 36
34 83
23 4
0 2
4 2
15 24
27 4
0 0 0 8 0 86
0 0 0 0
0 0
18 16
13 0
0 136
9319
18 0
0 0 0
0 0 2 49
NL
0 0.00%
NT
156
NR
8 4.88%
NU
0 0.00%
SL
72 39.13%
7:45 AM
70 ST
106

57.61%
40 72

SR SU EL
0 ET
0 ER
0 EU
0 WL
8 11.27%
WT
0 0.00%
WR
61 85.92%
WU
2 2.82%
TOTAL
419TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :
0 0.00%
0 6

3.26%
0 95.12%
07:45 AM - 08:45 AM
144
TOTAL
364PEAK HR VOL :

PEAK HR FACTOR :
0 8 0 0 6 0 0 0 0 7 0 55 2

0.000 0.434 0.500 0.000 0.648 0.667 0.000 0.500 0.000 0.000 0.000 0.000 0.438 0.000 0.764 0.250 0.6690.447 0.755 0.842 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
0 0
0 0
0 0
1 NT
8 0
NR
1 0
NU
0 0
0 0
0 0
0 SL
10 9
32 9
1 ST
6 0
SR
0 0
SU
2 2
1 1
1 0
0 EL
0 0
0 0
0 0
0 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 2
2 4
0 0
1 WT
0 0
WR
15 3
0 WU
0 TOTAL
422:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
5 2 12
11 10
8 0
0 0
0 0 0 0 0 35
11 66
15 5
1 2
0 0
0 0 0
0 0
18 17
3 1 77
0 0 0
0 109
325
4 0 0
8 0 0 0 0 10 0 27
NL
0 0.00%
NT
110
NR
6 5.17%
NU
0 0.00%
SL
69 52.67%
2:15 PM
60 ST
55 41.98%
282
39 SR
0 0.00%
0 SU EL
0 ET
0 ER
0 EU
0 WL
8 10.67%
WT
0 0.00%
WR
66 88.00%
WU
1 1.33%
TOTAL
322TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :
7 5.34%
0 94.83%
02:15 PM - 03:15 PM
90 TOTAL
263PEAK HR VOL : 0 6 0 0 6 0 0 0 0 8 0 53 1
PEAK HR FACTOR : 0.000 0.341 0.750

0.353

0.000 0.469 0.813 0.000

0.597

0.750 0.000 0.000 0.000 0.000 0.500 0.000 0.736

0.738

0.250 0.603
Item: 25
701

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Loumont Dr
City: Lake Forest
Project ID: 23-010122-002
Date: 11/29/2023
Data - Peds_Kids
NS/EW Streets: Blackfoot Dr

NORTH LEG
Blackfoot Dr Loumont Dr Loumont Dr

WEST LEG
AM

SOUTH LEG EAST LEG
EB WB
0 EB WB
0 NB
0 SB
0 NB SB
0 TOTAL
0 1
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 5
3 0
0 0
0 1
2 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
1 2
0 0
0 0
2 30
32 2
36 37
40 0 2 0
EB
8 100.00%
WB
0 0.00%
EB
3 100.00%
7:45 AM
3 WB NB
2 2.90%
-1
2 SB
67 97.10%
-1
66 NB
0 SB
0 TOTAL
80TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
3907:45 AM - 08:45 AM TOTAL
798 0 0 0 0

0.400 0.375 0.250 0.516 0.5340.400 0.375 0.531
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB WB
1 EB
0 WB
0 NB
12 0
49 69
0 SB
0 1
0 1
NB
0 0
0 0
SB
0 0
TOTAL
13 1
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 0
0 0
0 7
0 0
0 0
0 0
0 1
2 0
0 0
0 57
72 00
0 0
00 0 0 0 0 0
EB
0 0.00%
02:15 PM - 03:15 PM
0 WB
8 100.00%
EB
0 0.00%
2:15 PM
0 WB
3 100.00%
279
3 NB
130

98.48%
-3
130

0.471
SB
2 1.52%
-3
2 NB
0 SB
0 TOTAL
143TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :

TOTAL
1438 0 0

0.286 0.375 0.500 0.4970.286 0.375 0.471
Item: 25
702

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Loumont Dr
City: Lake Forest
Project ID: 23-010122-002
Date: 11/29/2023
Data - Peds_Adults
NS/EW Streets: Blackfoot Dr

NORTH LEG
Blackfoot Dr Loumont Dr Loumont Dr

WEST LEG
AM

SOUTH LEG EAST LEG
EB WB
0 EB WB
0 NB
0 SB
0 NB SB
0 TOTAL
0 0
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 4
2 2
0 0
0 1
3 0
0 0
0 0
0 0
0 0
0 0
0 0
0 3
0 0
3 0
2 0
0 0
0 2
18 23
9 26
43 15
12 40 0 0
EB
8 100.00%
WB
0 0.00%
EB
4 57.14%
7:45 AM
4 WB
3 42.86%
39 3
NB
19 26.76%
-1
19 SB
52 73.24%
-1
52 NB
0 SB
0 TOTAL
86TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
07:45 AM - 08:45 AM TOTAL
868 0 0 0

0.500 0.333 0.250 0.396 0.565 0.5000.500 0.292 0.507
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB WB
1 EB WB
0 NB
19 0
29 7
SB
4 13
12 1
NB
0 0
0 0
SB
0 0
0 0
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 1
1 0
0 0
0 1
1 0
0 0
24 17
51 9
2 7
0 1
0 1
1 0 1
0 0
0 0
0 0 2
0 0 0 0
EB
2 15.38%
02:15 PM - 03:15 PM
2 WB
11 84.62%
EB
2 50.00%
2:15 PM
2 WB
2 50.00%
279
2 NB
56 65.12%
-3
55 SB
30 34.88%
-3
30 NB
0 SB
0 TOTAL
103TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :

TOTAL
10110

0.357
0 0

0.500 0.500 0.500 0.474 0.577 0.4950.375 0.500 0.518
Item: 25
703

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Loumont Dr
City: Lake Forest
Control: No Control
Project ID: 23-010122-002
Date: 11/29/2023
Data - Bikes
NS/EW Streets: Blackfoot Dr Blackfoot Dr Loumont Dr

EASTBOUND
Loumont Dr

NORTHBOUND SOUTHBOUND WESTBOUND
AM 0
NL
0 0
0 0
0 0
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 1
0 0
1 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
0 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 2
1 1
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 1 0 0 0 0 0
0 0 1 0 0 0 0 0
0 0 1 0 0 0 0 0
NL
0 NT
0 NR
0 NU
0 SL
1 25.00%
7:45 AM
1 ST
3 75.00%
40 SR SU EL
0 ET
0 ER
0 EU
0 WL
0 WT
0 WR
0 WU
0 TOTAL
4TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
0 0

0.00%
007:45 AM - 08:45 AM
0 0.000
TOTAL
40 0 0 3 0 0 0 0 0 0 0 0 0 0

0.000 0.000 0.000 0.250 0.750 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.5000.500 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
0 0
0 0
0 0
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
1 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
0 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 1
0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
1 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
NL
0 NT
1 NR
0 0.00%
NU
0 0.00%
SL
0 ST
0 SR
0 SU
0 EL
0 ET
0 ER
0 EU
0 WL
0 WT
0 WR
0 WU
0 TOTAL
1TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

0.00% 100.00%
02:15 PM - 03:15 PM
1 2:15 PM
0 282
0 0
0 0
0 TOTAL
1PEAK HR VOL : 0 0 0 0 0 0 0 0 0 0 0
PEAK HR FACTOR : 0.000 0.250 0.000

0.250

0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.250 Item: 25
704

Prepared by National Data & Surveying Services
Blackfoot Dr & Dune Mear Rd
Peak Hour Turning Movement Count
Blackfoot DrID: 23-010122-003
City: Lake Forest
Day: Wednesday
Date: 11/29/2023SOUTHBOUND
07:45 AM - 08:45 AM AM
NOON
PM
26 0
0 0
0 6
0 1
0 2
346
0 AM
NOON
PM
7:15 AM - 08:45 AM

NONENONE
02:15 PM - 03:15 PM

AM NOON PM
36 13 164 2:15 PM - 03:45 PM

PM NOON AM
0 1 0 0 0
1 0
0 16
28 0
0 0
0 0
23 35
0 63 0 65

CONTROL
No Control0
322
21 0
0 0
0 0
1 146
15 0
0 0
1 0
TEV 436 0 258 1 0

AM NOON PM
PHF 0.58 0.66
29 0 27
0 0 0 0

AM NOON PM PM NOON AM
Totals (AM) PM
NOON
AM
0 0
0 0
0 0
0 0
2 0
0 0
0 0
0 PM
NOON
AM
Total Bikes (AM)
322
21 0
23 35
0 1
0 0
0 0
0NORTHBOUND
Blackfoot Dr
Tota ON) Total Bikes (NOON)
Pedestrians (Crosswalks)
0 0
0 0
0 0
0 0
0 0
0 0
PM 0 18 PM
0 0NOON NOON
AM0 1AM
AMTo M) Total Bikes (PM)0 6 AM
0 0NOON
PM
NOON
PM1 0
146
15 0
16 28
0 0
1 0
0 0
0 Item: 25
705

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Dune Mear Rd
City: Lake Forest
Control: No Control
Project ID: 23-010122-003
Date: 11/29/2023
Data - Totals
NS/EW Streets: Blackfoot Dr Blackfoot Dr Dune Mear Rd

EASTBOUND
Dune Mear Rd

WESTBOUNDNORTHBOUND SOUTHBOUND
AM 0
NL
0 0
2 0
0 0
0 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
2 1
0 3
1 ST
0 0
SR
1 0
SU
0 0
0 0
0 1
0 EL
2 11
59 160
88 15
1 ET
1 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
4 0
WR
1 0
WU
0 TOTAL
97:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0 0 0 5 0 8 1 0 25
0 0 0 1 9 0 10
8 3
5 0 86
0 0 0
0 0
10 10
5 5 0 0
0 0
189
125
36 0 0 5 0 12
5 10
50 0 2 0
NL
2 NT
0 NR
0 0.00%
NU
0 0.00%
SL
6 17.65%
7:45 AM
6 ST
0 0.00%
40 0
SR
27 79.41%
0 26
SU EL
335

92.54%
ET
27 7.46%
ER
0 0.00%
EU
0 0.00%
WL
0 0.00%
WT
47 65.28%
WR
25 34.72%
WU
0 0.00%
TOTAL
470TOTAL VOLUMES : 1

2.94%
0 APPROACH %'s : 100.00% 0.00%
07:45 AM - 08:45 AM
0 PEAK HR :

PEAK HR VOL :

TOTAL
4362 0 0 1 322 21 0 0 0 35 23 0
PEAK HR FACTOR : 0.250 0.000 0.000 0.000 0.500 0.000 0.650 0.250 0.503 0.583 0.000 0.000 0.000 0.729 0.575 0.000 0.5770.250 0.750 0.520 0.659 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
0 0
0 0
0 0
0 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 5
4 4
2 0
1 ST
0 0
SR
8 0
SU
0 1
1 0
0 1
0 1
ET
4 0
ER
0 0
EU
0 1
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
5 0
WR
2 0
WU
0 EL
15 27
46 58
6 TOTAL
342:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0 0 1 5 0 5 5 0 50
0 0 0
0 0
13 14
4 2 0 6 3 1 76
0 0 4 0 12
8 6
1 0 98
0 0 2 0 0 23
0 0 0 1 6 2 0 6 0 0 16
NL
0 NT
0 NR
0 NU
0 SL
15 25.42%
2:15 PM
13 ST
0 0.00%
282
0 SR
41 69.49%
0 36
SU EL
158

88.76%
ET
19 10.67%
ER
0 0.00%
EU
1 0.56%
WL
0 0.00%
WT
42 70.00%
WR
17 28.33%
WU
1 1.67%
TOTAL
297TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :
3 5.08%
002:15 PM - 03:15 PM
0 TOTAL
258PEAK HR VOL : 0 0 0 2 146 15 0 1 0 28 16 1
PEAK HR FACTOR : 0.000 0.000 0.000 0.000 0.650 0.000 0.643

0.708

0.500 0.629 0.750 0.000

0.653

0.250 0.000 0.583 0.667

0.625

0.250 0.658
Item: 25
706

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Dune Mear Rd
City: Lake Forest
Project ID: 23-010122-003
Date: 11/29/2023
Data - Peds_Kids
NS/EW Streets: Blackfoot Dr

NORTH LEG
Blackfoot Dr Dune Mear Rd Dune Mear Rd

WEST LEG
AM

SOUTH LEG EAST LEG
EB WB
0 EB WB
0 NB
0 SB
0 NB SB TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 0
0 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 2
2 1
0 0
0 0
0 0
0 0
0 0
0 0
2 0
2 0
0 0 0 0
EB
1 100.00%
WB
0 0.00%
EB
0 WB
0 NB
4 100.00%
-1
4 0.500
SB NB
0 SB
0 TOTAL
5TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
-107:45 AM - 08:45 AM 7:45 AM
0 39
0 TOTAL
51 0 0 0 0

0.250 0.6250.250 0.500
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB WB
0 EB
0 WB
0 NB
0 0
0 0
SB
1 0
0 14
0 NB
0 0
0 0
SB
0 0
TOTAL
1 0
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 0
0 0
0 0
8 0
0 0
0 0
0 0
0 0
0 0
0 0
22 00
0 0
00 0 0 0 0 0
EB
0 0.00%
02:15 PM - 03:15 PM
0 WB
8 100.00%
EB
0 WB
0 NB SB
15 100.00%
-3
15 NB
0 SB
0 TOTAL
23TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
-32:15 PM
0 279
0 TOTAL
238 0 0 0

0.250 0.268 0.2610.250 0.268
Item: 25
707

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Dune Mear Rd
City: Lake Forest
Project ID: 23-010122-003
Date: 11/29/2023
Data - Peds_Adults
NS/EW Streets: Blackfoot Dr

NORTH LEG
Blackfoot Dr Dune Mear Rd Dune Mear Rd

WEST LEG
AM

SOUTH LEG EAST LEG
EB WB
0 EB WB
0 NB
0 SB
0 NB SB TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 0
0 1
0 0
0 0
0 0
1 0
0 0
0 0
0 1
0 0
0 0
1 1
0 0
3 1
0 0
0 0
0 0
0 0
0 0
0 0
0 0
2 1
0 0 0 0
EB
1 100.00%
WB
0 0.00%
EB
0 WB
0 NB
2 66.67%
-1
2 0.250
SB NB
1 50.00%
SB
1 50.00%
TOTAL
6TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
1 33.33%
-107:45 AM - 08:45 AM 7:45 AM
0 39
0 TOTAL
41 0 1 0 0

0.250 0.250 0.3330.250 0.250
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB WB
0 EB
0 WB
0 NB
0 0
0 0
SB
3 0
0 0
NB
1 0
0 0
SB
0 0
0 0
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 0
0 0
4 0
0 0
1 0
0 0
0 0
0 0
0 0
0 0
0 0 0
0 0
0 0
0 1
00 0 0
EB
0 WB
0 EB
0 WB
0 NB
0 0.00%
-3
0 SB NB
1 50.00%
SB
1 50.00%
TOTAL
5TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
3 100.00%
-302:15 PM - 03:15 PM
0 2:15 PM
0 279
0 TOTAL
40 3 1 0

0.250 0.250 0.2500.250 0.250
Item: 25
708

National Data & Surveying Services
Intersection Turning Movement Count
Location: Blackfoot Dr & Dune Mear Rd
City: Lake Forest
Control: No Control
Project ID: 23-010122-003
Date: 11/29/2023
Data - Bikes
NS/EW Streets: Blackfoot Dr Blackfoot Dr Dune Mear Rd

EASTBOUND
Dune Mear Rd

WESTBOUNDNORTHBOUND SOUTHBOUND
AM 0
NL
0 0
0 0
0 0
0 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
1 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
1 0
0 0
1 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
1 0
0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
NL
0 NT
0 NR
0 NU
0 SL
0 ST
0 SR
0 SU
0 EL
1 100.00%
ET
0 0.00%
ER
0 0.00%
EU
0 0.00%
WL
0 WT
0 WR
0 WU
0 TOTAL
1TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
07:45 AM - 08:45 AM
0 0.000
7:45 AM
0 0.000
40 0

0.000
0 0

0.000
0 0

0.000
TOTAL
10 0 0 1 0 0 0 0 0 0 0

0.000 0.000 0.000 0.250 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.2500.250 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
0 0
0 0
0 0
0 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 1
0 0
1 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
1 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
1 0
0 1
0 1
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 1 0
NL
0 NT
0 NR
0 NU
0 SL
1 100.00%
2:15 PM
1 ST
0 0.00%
282
0 SR
0 0.00%
0 SU EL
0 ET
1 ER
0 0.00%
EU
0 0.00%
WL
0 WT
1 WR
0 0.00%
WU
0 0.00%
TOTAL
3TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :
0 0.00%
0 0.00% 100.00% 0.00% 100.00%
02:15 PM - 03:15 PM
0 TOTAL
2PEAK HR VOL : 0 0 0 0 0 0 1 0 0 0 0 0 0
PEAK HR FACTOR : 0.000 0.000 0.000 0.000 0.250 0.000 0.000

0.250

0.000 0.000 0.250 0.000

0.250

0.000 0.000 0.000 0.000 0.000 0.500
Item: 25
709

Prepared by National Data & Surveying Services
Calle Tres Lomas & Dune Mear Rd
Peak Hour Turning Movement Count
Calle Tres LomasID: 23-010122-004
City: Lake Forest
Day: Wednesday
Date: 11/29/2023SOUTHBOUND
07:30 AM - 08:30 AM AM
NOON
PM
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 AM
NOON
PM
7:15 AM - 08:45 AM

NONENONE
02:30 PM - 03:30 PM

AM NOON PM
2:15 PM - 03:45 PM

PM NOON AM
0 0 0 0 0
1 0
0 0
29 48
1 0
0 0
0 0
38 132
0 53 0 43

CONTROL
No Control0
0 0
0 0
0 3
0 0
0 1
0 TEV 210 0 130

AM NOON PM
11 8
16 8
PHF 0.46 0.51
30 0 17
0 0 1 0

AM NOON PM PM NOON AM
Totals (AM) PM
NOON
AM
57 0
1 0
0 11
0 0
0 0
13 0
PM
NOON
AM
Total Bikes (AM)
0 11
8 0
38 132
0 0
0 0
0 0
140 15 6

NORTHBOUND
Calle Tres Lomas
Tota ON) Total Bikes (NOON)
Pedestrians (Crosswalks)
0 0
0 0
0 0
0 0
0 0
0 0
PM 48 0 PM
0 0NOON NOON
AM2 1AM
AMTo M) Total Bikes (PM)7 9 AM
0 0NOON
PM
NOON
PM3 3
0 16
8 0
29 48
0 1
0 0
0 0
Item: 25
710

National Data & Surveying Services
Intersection Turning Movement Count
Location: Calle Tres Lomas & Dune Mear Rd
City: Lake Forest
Control: No Control
Project ID: 23-010122-004
Date: 11/29/2023
Data - Totals
NS/EW Streets: Calle Tres Lomas

NORTHBOUND
Calle Tres Lomas

SOUTHBOUND
Dune Mear Rd

EASTBOUND
Dune Mear Rd

WESTBOUND
AM 0
NL
1 5
3 3
4 1
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 1
WT
5 0
WR
0 0
WU
0 TOTAL
67:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 1 0 0 2 2 1 2 0 0 13
0 3 0 0 5 5 16
103
12 0
12 6
0 0
0 44
0 1 0 0 1 1 0
0 115
380 1 0 0 3 0 18
7 0
00 0 0 0 3 0 0 11
NL
17 NT
0 NR
6 NU
0 SL
0 ST
0 SR
0 SU
0 EL
0 ET
14 ER
8 EU
0 WL
132
WT
50 WR
0 WU
0 TOTAL
227TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :

73.91% 0.00%
07:30 AM - 08:30 AM
0 26.09% 0.00% 0.00% 63.64% 36.36% 0.00% 72.53% 27.47% 0.00% 0.00% 7:30 AM
0 0.000
39 0

0.000
0 0

0.000
0 0

0.000
TOTAL
21015

0.750
6 0 0 11 8 0 132

0.320
38 0 0

0.000 0.500 0.000 0.000 0.550 0.400 0.000 0.528 0.000 0.000 0.4570.875 0.475 0.390 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
1 5
4 1
1 2
1 NT
0 0
NR
0 0
NU
0 0
0 0
1 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
1 0
ER
0 0
EU
0 1
0 1
1 0
0 WL
1 0
7 40
1 0
1 WT
3 0
WR
0 0
WU
0 TOTAL
62:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 1 0 0 4 4 7 0 0 22
0 8 0 0 6 0 6 0 1 32
0 4 0 0 3 4 11
5 0
0 0 64
0 0 0 0 3 0 0 12
0 1 0 0 1 0 2 0 0 6
NL
14 NT
0 NR
14 NU
1 SL
0 ST
0 SR
0 SU
0 EL
0 ET
18 ER
8 EU
3 WL
49 WT
34 WR
0 WU
1 TOTAL
142TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

48.28% 0.00%
02:30 PM - 03:30 PM
0 48.28% 3.45% 0.00% 62.07% 27.59% 10.34% 58.33% 40.48% 0.00% 1.19% 2:30 PM
0 283
0 0
0 0
0 TOTAL
130PEAK HR VOL : 11 13 1 0 16 8 3 48 29 0 1
PEAK HR FACTOR : 0.550 0.000 0.406

0.521

0.250 0.000 0.000 0.000 0.000 0.000 0.667 0.500

0.750

0.750 0.300 0.659 0.000

0.382

0.250 0.508
Item: 25
711

National Data & Surveying Services
Intersection Turning Movement Count
Location: Calle Tres Lomas & Dune Mear Rd
City: Lake Forest
Project ID: 23-010122-004
Date: 11/29/2023
Data - Peds_Kids
NS/EW Streets: Calle Tres Lomas

NORTH LEG
Calle Tres Lomas Dune Mear Rd Dune Mear Rd

WEST LEG
AM

SOUTH LEG EAST LEG
EB
0 WB
0 EB WB
0 0
0 4
NB
0 SB
0 NB SB TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 0
0 0
1 0
1 4
0 0
0 0
0 0
0 0
1 1
2 8
2 0
0 0 1 0
0 0 1 0
0 0 0 0
0 0 0
0 2 0
0 0 0 0
EB
0 WB
0 EB
0 0.00%
7:30 AM
0 WB NB
4 100.00%
-1
4 0.500
SB NB
6 100.00%
SB
0 0.00%
TOTAL
14TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
4 100.00%
38 0

0.00%
-107:30 AM - 08:30 AM TOTAL
130 0 4 0 5 0

0.250 0.313 0.4060.250 0.500 0.313
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB
0 WB
0 EB
0 WB
0 NB
0 0
1 0
SB
0 0
0 0
NB
0 2
0 1
SB
0 0
TOTAL
0 2
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 1
14 1
43 1
58 20
0 0
0 0
00 0 0 0 1 1
EB
0 WB
0 EB
15 100.00%
2:30 PM
15 WB
0 0.00%
280
0 NB SB NB
3 6.25%
SB
45 93.75%
TOTAL
64TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
1 100.00%
-3
0 0.00%
-302:30 PM - 03:30 PM
0 TOTAL
630 1 0 3 44

0.2560.268 0.250 0.375 0.2720.268 0.250 0.267
Item: 25
712

National Data & Surveying Services
Intersection Turning Movement Count
Location: Calle Tres Lomas & Dune Mear Rd
City: Lake Forest
Project ID: 23-010122-004
Date: 11/29/2023
Data - Peds_Adults
NS/EW Streets: Calle Tres Lomas

NORTH LEG
Calle Tres Lomas Dune Mear Rd Dune Mear Rd

WEST LEG
AM

SOUTH LEG EAST LEG
EB
0 WB
0 EB WB
2 0
0 1
NB
0 SB
0 NB SB TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
1 1
1 1
1 0
0 2
0 0
0 0
0 1
1 0
3 1
3 7
3 3
0 0 1 0
0 0 2 0
0 0 1 1
0 0 0
1 1 0
0 0 0 1
EB
0 WB
0 EB
4 50.00%
7:30 AM
3 WB
4 50.00%
38 1
NB
5 71.43%
-1
5 0.625
SB NB
3 60.00%
SB
2 40.00%
TOTAL
20TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
2 28.57%
-107:30 AM - 08:30 AM TOTAL
140 0 1 2 2

0.750 0.250 0.250 0.250 0.500 0.5000.500 0.750 0.333
Headers NEB NWB SEB SWB ENS ESB WNB WSB
PM

NORTH LEG SOUTH LEG EAST LEG WEST LEG
EB
0 WB
0 EB WB
0 NB
0 0
2 0
SB
0 0
0 0
NB
0 0
0 0
SB
0 0
1 3
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
0 0
1 1
0 0
0 0
4 4
0 0
0 0
0 0
0 0
0 0
0 0
0 0 0
0 0
0 0
0 0
00 0 0
EB
0 WB
0 EB
2 100.00%
2:30 PM
2 WB
0 0.00%
280
0 NB
2 100.00%
-3
2 0.250
SB NB
0 0.00%
SB
4 100.00%
TOTAL
8TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :
0 0.00%
-302:30 PM - 03:30 PM
0 TOTAL
80 0 0 4

0.500 0.333 0.5000.500 0.250 0.333
Item: 25
713

National Data & Surveying Services
Intersection Turning Movement Count
Location: Calle Tres Lomas & Dune Mear Rd
City: Lake Forest
Control: No Control
Project ID: 23-010122-004
Date: 11/29/2023
Data - Bikes
NS/EW Streets: Calle Tres Lomas

NORTHBOUND
Calle Tres Lomas

SOUTHBOUND
Dune Mear Rd

EASTBOUND
Dune Mear Rd

WESTBOUND
AM 0
NL
0 0
0 0
0 0
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
0 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
7:15 AM
7:30 AM
7:45 AM
8:00 AM
8:15 AM
8:30 AM
0 0
0 0
1 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 1 0 0 0 0 0 0
0 0 0 0 0 0 0 0
NL
0 NT
0 NR
1 NU
0 SL
0 ST
0 SR
0 SU
0 EL
0 ET
0 ER
0 EU
0 WL
0 WT
0 WR
0 WU
0 TOTAL
1TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

PEAK HR VOL :

PEAK HR FACTOR :

0.00% 0.00% 100.00%
07:30 AM - 08:30 AM

0.00%
7:30 AM
0 0.000
39 0

0.000
0 0

0.000
0 0

0.000
TOTAL
10 0 1 0 0 0 0 0 0 0 0 0

0.000 0.000 0.250 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.2500.250 Headers NBL NBT NBR NBU SBL SBT SBR SBU EBL EBT EBR EBU WBL WBT WBR WBU

NORTHBOUND SOUTHBOUND EASTBOUND WESTBOUND
PM 0
NL
0 0
0 0
0 0
1 NT
0 0
NR
0 0
NU
0 0
0 0
0 0
0 SL
0 0
0 0
0 0
0 ST
0 0
SR
0 0
SU
0 0
0 0
0 0
0 EL
0 0
0 0
0 0
1 ET
1 0
ER
0 0
EU
0 0
0 0
0 0
0 WL
0 0
0 0
0 0
1 WT
0 0
WR
0 0
WU
0 0
0 0
0 0
TOTAL
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
1 0
0 1
0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 1 0 0 0
0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0
NL
0 NT
0 NR
0 NU
0 SL
0 ST
0 SR
0 SU
0 EL
0 ET
2 ER
0 0.00%
EU
0 0.00%
WL
0 WT
0 WR
0 WU
0 TOTAL
2TOTAL VOLUMES :

APPROACH %'s :

PEAK HR :

0.00% 100.00%
02:30 PM - 03:30 PM
0 2:30 PM
0 283
0 0
0 0
0 TOTAL
1PEAK HR VOL : 0 0 0 0 1 0 0 0 0 0 0
PEAK HR FACTOR : 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.250 0.000

0.250

0.000 0.000 0.000 0.000 0.000 0.250
Item: 25
714

APPENDIX
Attachment 4
SWITRS Collision Data
4 Intersections
Item: 25
715

CITY OF LAKE FOREST

BLACKFOOT DRIVE AT COSTA BELLA DRIVE
5-YEAR SWITRS COLLISION DATABASE
JANUARY 1, 2019 - NOVEMBER 30, 2023
MOTOR
PRIM. PCF HIT TYPE VEHICLE
COLL.

DATE
COLL.

TIME PRIMARY ROAD
WEATH. COLL. COLL. VIOL PCF AND OF INVOLVED ROAD
WITH SURF.CASE ID SECONDARY ROAD DIST. DIR. INTERS. 1 SEVERITY FACT. CAT. VIOL. RUN COLL.

NO COLLISIONS REPORTED.

NOTES:

Weather 1
A - Clear
B - Cloudy
C - Raining
D - Snowing
E - Fog
F - Other
G - Wind
- - Not Stated
Collision Severity
1 - Fatal
2 - Injury (Severe)
3 - Injury (Other Visible)
4 - Injury (Complaint of Pain)
0 - PDO (Property Damage Only)
Primary Collision Factor
A - (Vehicle) Code Violation
B - Other Improper Driving
C - Other Than Driver
D - Unknown
PCF Violation Category
01 - Driving or Bicycling Under Influence F - Felony
02 - Impeding Traffic
03 - Unsafe Speed
Hit and Run Type of Collision
A - Head-On
B - Sideswipe
C - Rear-End
D - Broadside
E - Hit Object
F - Overturned
G - Vehicle/Pedestrian
H - Other
- - Not Stated
M - Misdemeanor
N - Not Hit & Run
04 - Following Too Closely
05 - Wrong Side of Road
06 - Improper Passing
07 - Unsafe Lane Change
08 - Improper Turning
09 - Automobile ROW
10 - Pedestrian ROW
11 - Pedestrian Violation
12 - Traffic Signals and Signs
13 - Hazardous Parking
14 - Lights
E - Fell Asleep
- - Not Stated
Motor Vehicle Involved With:

A - Non-Collision
B - Pedestrian
Road Surface
A - Dry
B - Wet
C - Snowy or Icy
D - Slippery
- - Not Stated
C - Other Motor Vehicle
D - Motor Vehicle on Other Roadway
E - Parked Motor Vehicle
F - Train
G - Bicycle
H - Animal
15 - Brakes
16 - Other Equipment
17 - Other Hazardous Violation
18 - Other Than Driver (or Ped)
19 -I - Fixed Object
J - Other Object
- - Not Stated
20 -
21 - Unsafe Starting or Backing
22 - Other Improper Driving
23 - Pedestrian or "Other" Under the Influence
24 - Fell Asleep
00 - Unknown
- - Not Stated