AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, January 20, 2026
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at [email protected]
January 20, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 1 Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一上
午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yā oqiú tígōng kǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zh īqián shōu dào fānyì qǐngqiú. Cǐ lèi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: translat [email protected]
CALL TO ORDER: 6:30 p.m.
Council Members: Mark Tettemer
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council may submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Pastor Dave Evans, Grace Community Church.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Scouting America Troop #639.
PRESENTATIONS (Item Nos. 1 – 2)
1. RECOGNITION OF EL TORO HIGH SCHOOL GIRLS CROSS COUNTRY TEAM
January 20, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECOMMENDED ACTION: Present certificates of recognition to the El Toro High School Girls Cross Country Team.
2. INTRODUCTION OF ORANGE COUNTY FIRE AUTHORITY DIVISION
CHIEF RYAN BISHOP
RECOMMENDED ACTION: Welcome Division Chief Bishop to the City of Lake Forest.
PUBLIC COMMENTS
Members of the public can submit an e-comment to
[email protected]
. E-comments will
not
be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 3 – 10)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION:
Said Ordinances and Resolutions which
appear on the public agenda shall be determined to have been read by title and further reading waived.
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JANUARY 6, 2026
RECOMMENDED ACTION:
Approve as submitted.
5. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $6,498,181.53.
January 20, 2026
LAKE
FOREST CITY COUNCIL
AGENDA
6. NOTICE OF COMPLETION FOR HEROES PARK SPORTS FIELDS
RENOVATION (24P10)
RECOMMENDED ACTION: 1. Find that Marina Landscape, Inc. has completed construction of the Heroes Park Sports Fields Renovation (24P10) Project. 2. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City. 3. Authorize the City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code. 4.
Authorize staff to release any unencumbered retention in accordance with California law.
7. ACCEPTANCE OF LENNAR HOMES IMPROVEMENTS AND RELEASE
OF BONDS FOR TRACT 17331
RECOMMENDED ACTION: 1. Accept as complete the tract improvements and monumentation constructed by Lennar Homes of California, Inc., A California Corporation, for Tract 17331. 2. Authorize the City Clerk to release the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $871,606 for the tract civil improvements, the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds both in the amount of $1,722,978.52 for the landscape and irrigation improvements for the Serrano Summit entry, the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $945,995.86 for the landscape and irrigation improvements for the Backbone streets (Serrano Summit, Olympus, and Civic Center Drive) and the Subdivision Improvement Monumentation Bond in the amount of $15,000. 3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bonds for all three improvements in the amount of $354,058.45 one year after acceptance of the public improvements for Tract 17331 with the concurrence of the Director of Public Works/City Engineer.
8. AMENDMENT TO CLASSIFICATION PLAN AND COMPENSATION
SCHEDULE FOR FISCAL YEAR 2025-26
RECOMMENDED ACTION: Adopt Resolution entitled: A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, January 20, 2026
LAKE
FOREST CITY COUNCIL
AGENDA
ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION SCHEDULE.
9. ORDINANCE AMENDING LAKE FOREST MUNICIPAL CODE SECTION
9.146.050 RELATING TO ACCESSORY DWELLING UNITS
RECOMMENDED ACTION: Conduct second reading of and adopt an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST AMENDING § 9.146.050 OF THE LAKE FOREST
MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND
JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH RECENT
CHANGES IN STATE LAW, AND FINDING THE ACTION TO BE
STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES
CODE § 21080.17."
10. PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH DRAW
TAP GIS FOR GEOGRAPHIC INFORMATION SYSTEM PROFESSIONAL
SERVICES
RECOMMENDED ACTION: 1. Approve a professional consultant services agreement in the amount of $376,740.00 to Draw Tap GIS, LLC for Geographic Information System Professional Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement, substantially in the form attached.
DISCUSSION/ACTION ITEMS (Item Nos. 11 – 15)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
11. CITY COUNCIL TERM LIMITS
RECOMMENDED ACTION: 1. Discuss revising the City’s term limit ordinance and potentially: a) Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
CALLING AND GIVING NOTICE OF HOLDING A SPECIAL MUNICIPAL ELECTION TO BE HELD ON JUNE 2, 2026, CALLING FOR THE
PLACEMENT OF A MEASURE AS REQUIRED BY PROVISION OF THE
January 20, 2026
LAKE
FOREST CITY COUNCIL
AGENDA
LAWS OF STATE OF CALIFORNIA RELATING TO GENERAL LAW
CITIES AND REQUESTING THE BOARD OF SUPERVISORS
CONSOLIDATE THE SPECIAL ELECTION WITH THE STATEWIDE
GENERAL PRIMARY ELECTION TO BE HELD ON THE SAME DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS CODE; b) Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CITY OF LAKE FOREST, CALIFORNIA, PROPOSING AND
SUBMITTING TO THE VOTERS AT THE SPECIAL MUNICIPAL
ELECTION TO BE HELD ON JUNE 2, 2026, A BALLOT MEASURE
PROPOSING TO ADOPT AN ORDINANCE TO REVISE CITY COUNCIL
TERM LIMITS TO THREE TERMS, SUBJECT TO A FOUR-YEAR BREAK IN SERVICE ; DIRECTING THE CITY ATTORNEY TO PREPARE AN
IMPARTIAL ANALYSIS; AND AUTHORIZING AND SETTING DEADLINES
FOR THE FILING OF ARGUMENTS FOR OR AGAINST THE BALLOT
MEASURE; Or: c) Receive and File.
12. APPROVAL OF CAVANAUGH PARK CONCEPT PLAN
RECOMMENDED ACTION: 1. Receive a presentation detailing the proposed Concept Plan for Cavanaugh Park. 2. Approve the proposed Concept Plan for Cavanaugh Park.
13. UPDATE OF THE ANALYSIS OF THE INDUSTRIAL AND BUSINESS
PARK INVENTORY AND TRENDS STUDY
RECOMMENDED ACTION: 1. Receive and file the presentation. 2. Provide comment.
14. ANNUAL REVIEW OF CITY COUNCIL POLICIES
RECOMMENDED ACTION: Exercise discretion in re-affirming and/or revising City Council Policies.
15. CAPITAL IMPROVEMENT PLAN UPDATE
January 20, 2026
LAKE
FOREST CITY COUNCIL
AGENDA
RECOMMENDED ACTION: Receive and file.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Tettemer:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Cirbo:
Mayor Pequeño:
January 20, 2026
LAKE
FOREST CITY COUNCIL
AGENDA
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas
.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Thy Merritt, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on January 15, 2026.
Thy Merritt
City Clerk
January 20, 2026
LAKE
FOREST CITY COUNCIL
AGENDA
CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Clerk
SUBJECT:
RECOGNITION OF EL TORO HIGH SCHOOL GIRLS CROSS COUNTRY
TEAM
RECOMMENDED ACTION(S):
Present certificates of recognition to the El Toro High School Girls Cross Country Team.
EXECUTIVE SUMMARY:
The El Toro High School (”ETHS“) Girls Cross Country team won their second state title with an all-time DIII best team time at the 2025 California Interscholastic Federation (“CIF”) State Cross Country Championship. This is an accomplishment for the team members, as well as for ETHS and the community.
Staff recommend the City Council present certificates of recognition to the ETHS Girls Cross Country team and coaches.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
Certificate of Recognition
Initiated By: Thy Merritt, City Clerk
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
Item: 1
9 ATTACHMENT
Item: 1
10 CER
TIFICATE OF RECOGNITION
THE LAKE FOREST CITY COUNCIL
HEREBY RECOGNIZES
[INSERT NAME]
The City Council and City of Lake Forest would like to
recognize the El Toro High School Girls Cross Country Team on winning the Division III Best Team Time at CIF State Cross Country Championship.
JANUARY 20, 2026
________________________
ROBERT PEQUEÑO
MAYOR
________________________
DOUG CIRBO
MAYOR PRO TEM
_________________________
SCOTT VOIGTS
COUNCIL MEMBER
________________________
MARK TETTEMER
COUNCIL MEMBER
________________________
BENJAMIN YU
COUNCIL MEMBER
Item: 1
11 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Clerk
SUBJECT:
INTRODUCTION OF ORANGE COUNTY FIRE AUTHORITY DIVISION CHIEF
RYAN BISHOP
RECOMMENDED ACTION(S):
Welcome Division Chief Bishop to the City of Lake Forest.
EXECUTIVE SUMMARY:
Ryan Bishop is a dedicated public servant and respected leader within the Orange County Fire Authority (“OCFA”), currently serving as Division Chief. Chief Bishop is deeply rooted in the Orange County community, where he has been privileged to live, work, and raise his family.
Chief Bishop’s commitment to public safety began in 1991 as a Fire Explorer. He continued to build his career through determination and hard work, serving as a paid call firefighter in 1993, then advancing to a career firefighter in 1997. His leadership qualities and expertise led to his promotion to Fire Captain in 2011, and in 2021, he was honored to assume the role as a Chief Officer.
Chief Bishop considers it a privilege and a source of humility to represent the OCFA in the City of Lake Forest. He is dedicated to fostering safety, resilience, and community spirit throughout his jurisdiction.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
Item: 2
12 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Clerk
SUBJECT:
MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):
Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
EXECUTIVE SUMMARY:
California Government Code 36934 allows titles of ordinances and resolutions to be waived.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 3
13 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, January 6, 2026, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m. with Council Member Voigts absent.
ROLL CALL:
Council Members:
Mark Tettemer
Scott Voigts (Absent)
Benjamin Yu
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt
INVOCATION: The Invocation was provided by Vanessa Howard, South County Outreach.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Scout Troop #4321.
REPORT FROM STUDENT LIAISON: Ethan Barro, Student Liaison from El Toro High School, provided a report.
PRESENTATIONS: (Item Nos. 1 – 2)
MOTION: It was moved by Council Member Yu, seconded by Mayor Pro Tem Cirbo, to approve Presentation Item Nos. 1 – 2. The motion was carried by a vote of 4-0 with Council Member Voigts absent.
1.INSTALLATION OF MAYOR FOR 2026
City Manager Rose introduced this item and invited Mayor Pequeño’s family and colleague to hold the ceremonial oath of office. Andrew O’Connor offered public comment and expressed concerns with Mayor Pequeño. Mayor Pequeño called for a brief reception.
ACTION: Hold the ceremonial oath of office.
2.COMMENTS BY INCOMING MAYOR
Mayor Pequeño continued the meeting after a brief reception and provided Item: 4
14 January 6, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 4 comments on future projects.
ACTION: Extend the opportunity to Mayor Pequeño to present comments.
PUBLIC COMMENTS:
Sean Fletcher expressed concerns with signage illegally placed on private property.
Mike Davison expressed gratitude for living in Lake Forest and praised staff.
Mark Hermanson expressed concerns with permitted parking on Malabar Road. Mayor Pro Tem Cirbo requested for clarification and City Attorney Richardson and City Manager Rose provided information.
Reed Buck expressed concerns with an upcoming agenda item on Council term limits.
Andrew O’Connor expressed concerns with the Code Enforcement Division and Mayor Pequeño.
CONSENT CALENDAR: (Item Nos. 3 – 5)
Item No. 4 was pulled for discussion.
MOTION: It was moved by Council Member Tettemer, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 3 and 5. The motion was carried by a vote of 4-0 with Council Member Voigts absent.
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
5. REPLACEMENT OF EXTREME NETWORKS SWITCHING INFRASTRUCTURE ACTION: 1) The Quotation with Abtech Technologies for the purchase of Cisco Meraki network switches was approved. 2) The City Manager was authorized to execute quote ABTQ19467-02 with Abtech Technologies in the amount of $173,994.45, substantially in the form attached.
ITEMS PULLED FOR DISCUSSION: (Item No. 4)
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON DECEMBER 16, 2025
Andrew O’Connor provided public comment and expressed concerns with various issues raised at the previous meeting.
MOTION: It was moved by Council Member Tettemer, seconded by Council Member Yu, to approve the minutes as submitted. The motion was carried by a Item: 4
15 January 6, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 4 vote of 4-0 with Council Member Voigts absent.
PUBLIC HEARING(S): (Item No. 6)
6. ORDINANCE AMENDING LAKE FOREST MUNICIPAL CODE SECTION
9.146.050 RELATING TO ACCESSORY DWELLING UNITS
Mayor Pequeño opened the public hearing. City Manager Rose introduced the item and invited Senior Planner Santos to provide a presentation. No public comment was offered. Council questions were asked and answered. Mayor Pequeño closed the public hearing.
MOTION: It was moved by Council Member Tettemer, seconded by Council Member Yu, to: 1. Find that the adoption of the proposed ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code § 21080.17. 2. Introduce for first reading an ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST AMENDING § 9.146.050 OF THE LAKE FOREST MUNICIPAL
CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR
ACCESSORY DWELLING UNITS TO COMPLY WITH RECENT CHANGES IN
STATE LAW, AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES CODE § 21080.17." The motion was carried by a vote of 4-0 with Council Member Voigts absent.
DISCUSSION/ACTION ITEMS: (Item Nos. 7 – 8)
7. ANNUAL REVIEW OF CITY COUNCIL POLICIES
City Manager Rose introduced the item and invited City Clerk Merritt to provide a presentation. Andrew O’Connor offered public comment and expressed concerns with the Recognition policy. Council questions were asked and answered. There was consensus amongst Council Members to table the item for further review.
ACTION: The Council tabled this item to the next regularly scheduled meeting.
8. STRATEGIC PLAN QUARTERLY UPDATE
City Manager Rose introduced the item and invited Assistant to the City Manager Ruelas Castellino to provide a presentation. No public comment was offered.
ACTION: Receive and file.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Item: 4
16 January 6, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 4 Council Member Tettemer: Council Member Tettemer reported on his attendance at the Quarterly Division meeting for the League of
California Cities.
Council Member Yu: Council Member Yu wished everyone a Happy New Year.
Mayor Pro Tem Cirbo: Mayor Pro Tem Cirbo congratulated Mayor Pequeño on being appointed Mayor and informed everyone of
an Eagle Court of Honor event he would be attending.
He invited everyone to attend the Snowfest at Pittsford Park on Saturday.
Mayor Pequeño: Mayor Pequeño reported on his attendance at the Longest Night Candlelight Vigil memorializing
homeless people who have passed away. He
encouraged anyone interested in the Love Lake
Forest program to visit the City’s website for more
information.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 7:52 p.m.
Respectfully submitted:
APPROVED:
THY MERRITT ROBERT PEQUEÑO
CITY CLERK MAYOR
Item: 4
17 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: Finance
SUBJECT:
CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):
Approve the warrant register in the amount of $6,498,181.53.
EXECUTIVE SUMMARY:
In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.
FISCAL IMPACT:
The amount of the warrant register is $6,498,181.53.
ATTACHMENTS:
Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 5
18 Attachment
Item: 5
19 1/5/2026 9:23:46 AM Page 1 of 17
Check Report
City of Lake Forest By Check Number
Date Range: 12/01/2025 - 12/31/2025
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 12/12/2025 11235755.14Manual 0.00 11235 Invoice 12/12/2025 LIVE ADP CHECK 11235 PPE 12/05/2025 755.140.00 THB000000 EMPLOYEE PAYROLL CHECK 12/26/2025 11236681.30Manual 0.00 11236 Invoice 12/26/2025 LIVE ADP CHECK 11236 PPE 12/26/2025 681.300.00 THB000000 EMPLOYEE PAYROLL CHECK 12/26/2025 11237754.89Manual 0.00 11237 Invoice 12/26/2025 LIVE ADP CHECK 11237 PPE 12/19/2025 754.890.00 2,191.33Total Manual: 0.00
Item: 5
20 Check Report Date Range: 12/01/2025 - 12/31/2025
1/5/2026 9:23:46 AM Page 2 of 17
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: EFT
10311 RICK ENGINEERING COMPANY 12/04/2025 10006518,047.85EFT 0.00 0110063 Invoice 12/04/2025 2021-099 SB JERONIMO/LF IMPRV DESIGN… 10,000.000.00 0110064 Invoice 12/04/2025 2021-099 BAKE/TOLEDO WIDENING IMPR… 8,047.850.00 10932 WEX HEALTH INC 12/04/2025 10006672,434.06EFT 0.00 11/24/2025 Invoice 12/04/2025 2026 EMPLOYEE FSA/DCA RESERVE 72,434.060.00 10873 ARAKELIAN ENTERPRISES INC 12/11/2025 10006757,237.40EFT 0.00 20642979 Invoice 12/11/2025 2023-040 STREET/PKG LOT SWEEPING SE… 57,237.400.00 10104 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC12/11/2025 100068437.50EFT 0.00 IN00415717 Invoice 12/11/2025 CONVERGINT EXTRA WORK FOR MILESTO… 437.500.00 11706 EVERLAW INC 12/11/2025 100069255.00EFT 0.00
178359 Invoice 12/11/2025 RECORDS REDACTION SUBSCRIPTION NOV… 255.000.00 10001 ABTECH TECHNOLOGIES INC 12/18/2025 10007033,732.50EFT 0.00 W206550-IN Invoice 12/18/2025 IT SUPPORT MANAGEMENT SERVICE DEC … 33,732.500.00 10010 AIA CORPORATION 12/18/2025 1000712,289.04EFT 0.00 SYA3272167 Invoice 12/18/2025 LAKE FOREST MONOGRAM LAPEL PINS 2,289.040.00 10091 CHARLES ABBOTT ASSOCIATES INC 12/18/2025 100072109,358.52EFT 0.00 69702 Invoice 12/18/2025 STREET/PARK MAINTENANCE SERVICES N… 109,358.520.00 10104 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC12/18/2025 1000733,322.00EFT 0.00 IN00418652 Invoice 12/18/2025 CCTV MONTHLY MAINTENANCE DEC 2025 3,322.000.00 10660 GLOBAL PAYMENTS INC 12/18/2025 1000741,044.10EFT 0.00 11152321 Invoice 12/18/2025 CC MACHINE PURCHASE - ADDITIONAL & … 1,044.100.00 10042 PEGASUS TRANSTECH LLC 12/18/2025 100075509.25EFT 0.00 2243156 Invoice 12/18/2025 FLEET GPS UNITS NOV 2025 509.250.00 10404 VONAGE BUSINESS 12/18/2025 1000769,886.29EFT 0.00 2373700 Invoice 12/18/2025 UTILITIES SERVICES - VOIP PHONE DEC SP… 509.630.00 2373701 Invoice 12/18/2025 UTILITIES SERVICES - VOIP PHONE DEC SK… 253.990.00 2374494 Invoice 12/18/2025 UTILITIES SERVICES - VOIP PHONE DEC CIV… 9,122.670.00 10522 GRANICUS LLC 12/23/2025 10007710,366.51EFT 0.00
220511 Invoice 12/23/2025 GOVQA-RECORDS MANAGEMENT SUBSCR… 10,366.510.00 10198 ITERIS INC 12/23/2025 10007826,589.14EFT 0.00
186148 Invoice 12/23/2025 2021-032 PROFESSIONAL SERVICES 26,589.140.00 10281 OUT-FIT 12/23/2025 1000793,523.28EFT 0.00
57751 Invoice 12/23/2025 2025-069 GYM EQUIPMENT - CITY HALL 3,523.280.00 10311 RICK ENGINEERING COMPANY 12/23/2025 1000801,022.50EFT 0.00 0111728 Invoice 12/23/2025 MEADOWS TRAFFIC IMPROVEMENT OCT … 1,022.500.00 10932 WEX HEALTH INC 12/29/2025 100081258.40EFT 0.00
0002279743-IN Invoice 12/29/2025 WEX HEALTH INC 258.400.00 350,313.34Total EFT: 0.00
Item: 5
21 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
11542 NOISENET OPERATIONS USA (INC) 12/04/2025 806435-581.85Regular 0.00 11786 UNDER HIS WINGS FOUNDATION 12/18/2025 807838-200.00Regular 0.00 10000 A SOURCE OF PRIDE 12/04/2025 807888102.74Regular 0.00 9111046 Invoice 12/04/2025 NAME BADGES - SASS, PRADO, GILL 74.510.00 9111047 Invoice 12/04/2025 NAME BADGES - RHODES 28.230.00 10017 ALL CITY MANAGEMENT 12/04/2025 80788920,424.96Regular 0.00 104735 Invoice 12/04/2025 CROSSING GUARD SERVICES 10/26 - 11/08… 20,424.960.00 11795 AMIR MOLATALAB 12/04/2025 807890500.00Regular 0.00 RESB-05-25-67271 Invoice 12/04/2025 REFUND C&D DEPOSIT 500.000.00 10038 ARCADIAN BANK 12/04/2025 807891400.00Regular 0.00 496 Invoice 12/04/2025 PAINT GRANT FEES - KILBY & DE AVILA 400.000.00 10039 ARDURRA GROUP INC 12/04/2025 80789294,087.48Regular 0.00 175442 Invoice 12/04/2025 PROFESSIONAL SERVICES OCT 2025 94,087.480.00 11794 BCC CONTRACTING INC 12/04/2025 80789310,000.00Regular 0.00 COMB-12-24-658…Invoice 12/04/2025 REFUND C&D DEPOSIT 10,000.000.00 11797 CAHIT & HOPE KARAHITAY 12/04/2025 807894660.00Regular 0.00 RESB-07-25-67965 Invoice 12/04/2025 REFUND C&D DEPOSIT 660.000.00 10074 CALIFORNIA STATE DISBURSEMENT 12/04/2025 807895147.70Regular 0.00 11/21/2025 Invoice 12/04/2025 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10074 CALIFORNIA STATE DISBURSEMENT 12/04/2025 807896145.38Regular 0.00 11/21/25 Invoice 12/04/2025 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10079 CALPERS LONG TERM CARE PROGRAM 12/04/2025 807897262.73Regular 0.00 15850316 Invoice 12/04/2025 EE CONT PPE 12/05/2025 262.730.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 12/04/2025 807898174.00Regular 0.00 11/21/2025 Invoice 12/04/2025 EE CONT PPE 11/21/2025 174.000.00 11647 COMMERCIAL REAL ESTATE EXCHANGE INC 12/04/2025 8078991,000.00Regular 0.00 INV-898504 Invoice 12/04/2025 REAL ESTATE SOFTWARE NOV/DEC 2025 1,000.000.00 10109 COUNTY OF ORANGE TREASURER TAX 12/04/2025 8079007,347.57Regular 0.00 PW260301 Invoice 12/04/2025 SOUTH OC WATERSHED MGMT FY 25-26 7,347.570.00 10109 COUNTY OF ORANGE TREASURER TAX 12/04/2025 8079012,604.00Regular 0.00 SH 72745 Invoice 12/04/2025 AFIS FINGERPRINTING SEPT 2025 2,604.000.00 10109 COUNTY OF ORANGE TREASURER TAX 12/04/2025 8079021,890,170.31Regular 0.00 SH 73067 Invoice 12/04/2025 LAW ENFORCEMENT DEC 2025 1,890,170.310.00 10109 COUNTY OF ORANGE TREASURER TAX 12/04/2025 8079032,604.00Regular 0.00 SH 72834 Invoice 12/04/2025 AFIS FINGERPRINTING OCT 2025 2,604.000.00 11793 DAVID & CYNTHIA WERELIUS 12/04/2025 8079043,600.00Regular 0.00 RESB-08-24-64800 Invoice 12/04/2025 REFUND C&D DEPOSIT 3,600.000.00 10121 DEPARTMENT OF CONSERVATION 12/04/2025 8079052,311.21Regular 0.00 11/17/2025 Invoice 12/04/2025 STRONG MOTION INSTRUMENTATION JUL … 2,311.210.00 11796 EASTON PACIFIC (EPCC INC) 12/04/2025 8079063,600.00Regular 0.00 COMB-07-25-678…Invoice 12/04/2025 REFUND C&D DEPOSIT 3,600.000.00 10134 ECONOMICS INC 12/04/2025 8079079,343.12Regular 0.00 2022.43 Invoice 12/04/2025 PROFESSIONAL SERVICES SOLID WASTE & … 9,343.120.00 11792 FENLI ZHANG 12/04/2025 8079084,500.00Regular 0.00 RESB-05-23-60295 Invoice 12/04/2025 REFUND C&D DEPOSIT 4,500.000.00 Item: 5
22 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10170 GMU GEOTECHNICAL INC 12/04/2025 8079093,437.75Regular 0.00 69292 Invoice 12/04/2025 3RD PARTY REVIEW PORTOLA NE PARCEL … 3,437.750.00 11416 HAGGARTY PRINTING INC 12/04/2025 807910624.73Regular 0.00 166480 Invoice 12/04/2025 FY 2025 ACFR REPORTS 624.730.00 11416 HAGGARTY PRINTING INC 12/04/2025 80791170.04Regular 0.00 166499 Invoice 12/04/2025 BUSINESS CARDS - CITY COUNCIL VOIGTS 70.040.00 10184 HINDERLITER DE LLAMAS & ASSOC 12/04/2025 8079125,000.00Regular 0.00 SIN056054 Invoice 12/04/2025 CANNABIS TESTING MGMT OCT 2025 5,000.000.00 10194 INTERWEST CONSULTING 12/04/2025 807913140,983.19Regular 0.00 2692056 Invoice 12/04/2025 BUILDING SERVICES OCT 2025 140,421.210.00 2937498 Invoice 12/04/2025 BUILDING SERVICES OCT 2025 - OVERTIME 561.980.00 10794 JEFF ERTZ CONSTRUCTION 12/04/2025 807914900.00Regular 0.00 RESB-08-25-68296 Invoice 12/04/2025 REFUND C&D DEPOSIT 900.000.00 11291 JOE A GONSALVES & SON 12/04/2025 8079153,750.00Regular 0.00 163944 Invoice 12/04/2025 STATE LOBBYING SERVICES NOV 2025 3,750.000.00 THB004860 JUSTIN KIRK 12/04/2025 8079161,200.42Regular 0.00 Kirk, Justin-Overn…Invoice 12/04/2025 EXP REIMB MMASC INDIAN WELLS 11/11 -… 1,200.420.00 11798 LAKEVIEW CONSTRUCTION LLC 12/04/2025 8079178,250.00Regular 0.00 COMB-07-25-677…Invoice 12/04/2025 REFUND C&D DEPOSIT 8,250.000.00 10236 LSA ASSOCIATES INC 12/04/2025 80791832,478.00Regular 0.00 201992 Invoice 12/04/2025 2024-006.3 IPT EIR THROUGH OCT 2025 27,260.000.00 201993 Invoice 12/04/2025 2024-006.3 WRC EIR THROUGH OCT 2025 5,218.000.00 10468 MISSIONSQUARE 12/04/2025 80791911,375.65Regular 0.00 11/21/2025 Invoice 12/04/2025 DEFERRED COMP ACCT 303669 PPE 11/21… 11,375.650.00 10250 MONOGRAM MAGIC 12/04/2025 8079201,359.27Regular 0.00 16425 Invoice 12/04/2025 LOGO HATS FOR DISTRIBUTION 1,359.270.00 10267 NOAH HOLLAND TORGESON 12/04/2025 807921400.00Regular 0.00 20251206 Invoice 12/04/2025 DJ SERVICES FOR SPECIAL NEEDS DANCE 1… 400.000.00 11542 NOISENET OPERATIONS USA (INC) 12/04/2025 807922581.85Regular 0.00 INV-0021 Invoice 05/29/2025 NOISE NET REPORT #4879-01 581.850.00 10280 ORANGE COUNTY SHERIFF S OFFICE 12/04/2025 807923508.63Regular 0.00 11/21/25 Invoice 12/04/2025 LOF NO. 30-2023-01343745-CL-CL-CJC PPE… 508.630.00 10280 ORANGE COUNTY SHERIFF S OFFICE 12/04/2025 8079248.83Regular 0.00 11/21/2025 Invoice 12/04/2025 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 8.830.00 11774 OVATIONS PERFORMING ARTS 12/04/2025 8079251,825.09Regular 0.00 USE 08-25-5823 A Invoice 12/04/2025 REFUND USE PERMIT DEPOSIT 1,825.090.00 10305 RANCHO VIEJO II HOA 12/04/2025 8079261,060.00Regular 0.00 22702 12/01/2025 Invoice 12/04/2025 22702 MADRID HOA PAYMENT JAN PTM-… 530.000.00 22706 12/01/2025 Invoice 12/04/2025 22706 MADRID HOA PAYMENT JAN PTM-… 530.000.00 11799 RICK HAMM CONSTRUCTION 12/04/2025 807927500.00Regular 0.00 COMB-09-25-685…Invoice 12/04/2025 REFUND C&D DEPOSIT 500.000.00 11238 ROSEEN BUILDERS INC 12/04/2025 8079281,200.00Regular 0.00 COMB-05-25-671…Invoice 12/04/2025 REFUND C&D DEPOSIT 1,200.000.00 10925 SELF INSURED SERVICES COMPANY 12/04/2025 8079297,306.36Regular 0.00 17845 Invoice 12/04/2025 LIFE/STD/LTD/AD&D OPTIONAL INSURAN… 7,306.360.00 10335 SOUTHERN CALIFORNIA EDISON 12/04/2025 80793015,104.46Regular 0.00 Item: 5
23 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 3725 11/18/2025 Invoice 12/04/2025 PARK UTILITIES NOV 2025 6,142.240.00 5025 11/17/2025 Invoice 12/04/2025 TRAFFIC SIGNAL UTILITIES OCT 2025 8,887.320.00 5993 11/18/2025 Invoice 12/04/2025 BUS SHELTER UTILITIES OCT 2025 74.900.00 10069 STATE OF CALIFORNIA DEPT OF GENERAL SERVICES12/04/2025 807931775.80Regular 0.00 11/17/2025 Invoice 12/04/2025 GREEN FEES (BSASRF) JUL-SEP 2025 775.800.00 10641 THE LOFTCRAFTERS INC 12/04/2025 8079321,620.00Regular 0.00 RESB-09-25-68602 Invoice 12/04/2025 REFUND C&D DEPOSIT 1,620.000.00 11592 TRELLIS INTERNATIONAL 12/04/2025 8079334,360.00Regular 0.00 11945 Invoice 12/04/2025 COMMUNITY PRESERVATION OCT 2025 (L… 4,360.000.00 10390 US BANK CORPORATE PAYMENT 12/04/2025 80793459,445.16Regular 0.00 4348 11/25/2025 Invoice 12/04/2025 CAL-CARD PURCHASES NOV 2025 59,445.160.00 10390 US BANK CORPORATE PAYMENT 12/04/2025 8079358,595.41Regular 0.00 6249 11/25/2025 Invoice 12/04/2025 CAL-CARD PURCHASES NOV 2025 8,595.410.00 10405 US BANK NA 12/04/2025 8079362,467.79Regular 0.00
8690611272548 Invoice 12/04/2025 CITY VEHICLE FUEL NOV 2025 2,467.790.00 10391 US BANK PARS 12/04/2025 8079372,884.28Regular 0.00 11/21/2025 Invoice 12/04/2025 PARS CONT PPE 11/21/2025 2,884.280.00 10392 US DEPT OF TREASURY 12/04/2025 8079381,012.71Regular 0.00 11/21/2025 Invoice 12/04/2025 AGENCY TRACKING WG2122418 PPE 11/2… 1,012.710.00 THB004940 WAIL JAMAL 12/04/2025 807939780.68Regular 0.00 Jamal, Wail-Over… Invoice 12/04/2025 EXP REIMB MMASC INDIAN WELLS 11/12-… 780.680.00 10410 Z&K CONSULTANTS INC 12/04/2025 80794096,868.00Regular 0.00 2511 Invoice 12/04/2025 2024-024 LFTM & MEDIAN IMPRV PROJEC… 54,661.000.00 2512 Invoice 12/04/2025 2024-024 LFTM & MEDIAN IMPRV PROJEC… 35,208.000.00 2514 Invoice 12/04/2025 2024-024 LFTM & MEDIAN IMPRV PROJEC… 6,999.000.00 10852 ACCESS ELECTRICAL SERVICES INC 12/11/2025 8079415,698.17Regular 0.00 19095-5 Invoice 12/11/2025 INSPECT & REPAIR WALKWAY LIGHTS OCT … 850.000.00 19102 Invoice 12/11/2025 INSPECT POLES (ALUMINUM VS STEEL) SEP… 85.000.00 19249-3 Invoice 12/11/2025 INSPECT MEDIAN & CORNER LTS OCT EL T… 1,645.580.00 19250-2 Invoice 12/11/2025 TROUBLESHOOT LIGHTPOLE #10, NOV SER… 255.000.00 19285-6 Invoice 12/11/2025 TENNIS COURT LIGHTS REPAIR NOV EL TO… 2,607.590.00 19388 Invoice 12/11/2025 TENNIS COURT LIGHTS REPAIR NOV MOU… 85.000.00 19576 Invoice 12/11/2025 TROUBLESHOOT WATER FEATURE PUMP … 170.000.00 10017 ALL CITY MANAGEMENT 12/11/2025 80794220,424.33Regular 0.00 105093 Invoice 12/11/2025 CROSSING GUARD SERVICES 11/16 - 11/29… 20,424.330.00 10043 AT&T 12/11/2025 8079431,301.05Regular 0.00
7038278013 Invoice 12/11/2025 PRIMARY INTERNET SERVICE NOV 2025 1,301.050.00 10044 AT&T CALNET3 12/11/2025 807944432.66Regular 0.00
000024371002 Invoice 12/11/2025 CIVIC CENTER EMERGENCY CIRCUITS 10/13… 432.660.00 10055 BEST BEST & KRIEGER LLP 12/11/2025 807945109,935.60Regular 0.00 25-10 Invoice 12/11/2025 LEGAL SERVICES OCTOBER 2025 109,935.600.00 10494 CASSANDRA SAINDON 12/11/2025 807946240.00Regular 0.00 SEP/OCT 2025 Invoice 12/11/2025 EMPLOYEE WELLNESS SEP/OCT 2025 240.000.00 10110 COX COMMUNICATIONS 12/11/2025 8079472,047.91Regular 0.00 3601 12/01/2025 Invoice 12/11/2025 TELECOM SERVICES - ALL FACILITIES DEC 2… 2,047.910.00 10113 CROWN FACILITY SOLUTIONS 12/11/2025 80794875,872.95Regular 0.00 4597 Invoice 12/11/2025 MONTHLY JANITORIAL SERVICES NOV CIVI… 32,697.000.00 4651 Invoice 12/11/2025 PERMIT 10505 BUSINESS APPRECIATION L… 958.400.00 Item: 5
24 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 4656 Invoice 12/11/2025 JANITORIAL SERVICES PERMIT 10801 CC 1… 1,050.120.00 4657 Invoice 12/11/2025 JANITORIAL SERVICES PERMIT 9344 PAC 1… 427.660.00 4663 Invoice 12/11/2025 JANITORIAL SERVICES PERMIT 10799 CC 1… 515.440.00 4667 Invoice 12/11/2025 JANITORIAL SERVICES PERMIT 10488 CC 1… 566.210.00 4670 Invoice 12/11/2025 JANITORIAL SERVICES PERMIT 10233 CC 1… 768.460.00 4671 Invoice 12/11/2025 JANITORIAL SERVICES PERMIT 10656 PAC … 427.660.00 4700 Invoice 12/11/2025 JANITORIAL SVC - LACROSSE ACADEMY T… 280.000.00 4702 Invoice 12/11/2025 MONTHLY JANITORIAL SERVICE DEC 2025 … 5,485.000.00 4719 Invoice 12/11/2025 MONTHLY JANITORIAL SERVICE DEC CIVIC … 32,697.000.00 10122 DEPARTMENT OF JUSTICE 12/11/2025 80794915.00Regular 0.00 002812 Invoice 12/11/2025 CERT VOLUNTEER LIVESCAN & FINGERPRI… 15.000.00 11500 DRAW TAP GIS LLC 12/11/2025 8079504,050.00Regular 0.00 2025CLF-0009 Invoice 12/11/2025 GIS SUPPORT SERVICE NOV 2025 4,050.000.00 10620 ELITE AUTOMOTIVE SERVICES LLC 12/11/2025 8079513,250.00Regular 0.00 DEC 2025 - 1 Invoice 12/11/2025 CATALYTIC CONVERTER PROGRAM 625.000.00 DEC 2025 - 2 Invoice 12/11/2025 CATALYTIC CONVERTER PROGRAM 375.000.00 DEC 2025 - 3 Invoice 12/11/2025 CATALYTIC CONVERTER PROGRAM 2,250.000.00 10179 HARTZOG & CRABILL INC 12/11/2025 80795217,106.65Regular 0.00 25-0477 Invoice 12/11/2025 TRAFFIC ENGINEERING DEVELOPMENT/CIP… 17,106.650.00 10195 IP VIDEO SPECIALISTS 12/11/2025 807953199.00Regular 0.00 8891 Invoice 12/11/2025 SKATE PARK WEBCAM DEC 2025 199.000.00 10200 JAMES L BLACKBURN 12/11/2025 807954115.52Regular 0.00 34991 Invoice 12/11/2025 BUSINESS CARDS - DEP WITTABERG, ONEIL… 115.520.00 10203 JAMEY CLARK INC 12/11/2025 8079551,808.10Regular 0.00 76794 Invoice 12/11/2025 REPLACE COMP POST LABELS AUG CAVAN… 174.000.00 76850 Invoice 12/11/2025 REPAIR PLAYGROUND CHAIN SEP FOOTHIL… 360.000.00 76851 Invoice 12/11/2025 REPAIR SLIDE AUG EL TORO PARK 675.000.00 77136 Invoice 12/11/2025 REPLACE GAZEBO PLEXIGLASS NOV EL TO… 90.000.00 77137 Invoice 12/11/2025 REPAIR VBALL COURT PLEXIGLASS NOV F… 509.100.00 10220 KIDDER MATHEWS OF CALIFORNIA 12/11/2025 80795658,870.83Regular 0.00 KMC-121109 Invoice 12/11/2025 2024-038 CIVIC CENTER MONTHLY MAINT… 58,870.830.00 10241 MASTER WASH INC 12/11/2025 807957350.00Regular 0.00 83134 Invoice 12/11/2025 CITY VEHICLE MONTHLY WASH NOV 2025 350.000.00 11409 MRC SMART TECHNOLOGY SOLUTIONS 12/11/2025 8079586,150.31Regular 0.00 IN5127529 Invoice 12/11/2025 PRINTER & COPIER MAINTENANCE 11/14 -… 6,150.310.00 10265 NIEVES LANDSCAPE, LLC 12/11/2025 807959213,610.84Regular 0.00 83101 Invoice 12/11/2025 MONTHLY MAINTENANCE NOV PASSIVE P… 73,736.270.00 83102 Invoice 12/11/2025 MP/SLOPES MONTHLY MAINTENANCE NOV 87,261.670.00 83262 Invoice 12/11/2025 SLOPE IRRIGATION REPAIR NOV EL TORO… 339.220.00 83263 Invoice 12/11/2025 IRRIGATION REPAIRS NOV EL TORO/TRAB… 450.000.00 83264 Invoice 12/11/2025 IRRIGATION REPAIRS NOV JERONIMO RD 475.000.00 83265 Invoice 12/11/2025 IRRIGATION PKWY REPAIRS NOV EL TORO… 475.000.00 83266 Invoice 12/11/2025 IRRIGATION REPAIRS NOV RIDGE ROUTE/… 475.000.00 83267 Invoice 12/11/2025 IRRIGATION REPAIRS OCT CANADA MEDI… 485.000.00 83268 Invoice 12/11/2025 IRRIGATION REPAIRS OCT EL TORO/ROCKF… 475.000.00 83269 Invoice 12/11/2025 IRRIGATION REPAIRS OCT MUIRLANDS SL… 537.100.00 83270 Invoice 12/11/2025 IRRIGATION REPAIRS OCT MUIRLANDS SL… 639.650.00 83271 Invoice 12/11/2025 IRRIGATION REPAIRS OCT LAKE FOREST/O… 450.000.00 83272 Invoice 12/11/2025 INSTALL PLANT MATERIAL NOV LAKE FORE… 510.000.00 83282 Invoice 12/11/2025 PLANT 10 TREES OCT SKATEPARK 1,148.000.00 83283 Invoice 12/11/2025 IRRIGATION REPAIRS NOV VETERANS PARK 950.000.00 83284 Invoice 12/11/2025 PLANT 6 TREES NOV EL TORO PARK 704.000.00 Item: 5
25 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 83285 Invoice 12/11/2025 PLANT ROSES IN BUTTERFLY GARDEN NOV… 584.000.00 83286 Invoice 12/11/2025 ADD SANDBAGS TO SLOPE NOV SKATEPARK 673.440.00 83287 Invoice 12/11/2025 REPAIR FENCE LODGE POLE NOV VETERAN… 1,395.960.00 83288 Invoice 12/11/2025 INSTALL MULCH NOV VETERANS PARK 5,495.250.00 83298 Invoice 12/11/2025 IRRIGATION REPAIR NOV EL TORO RD PASS… 640.000.00 83299 Invoice 12/11/2025 INSTALL SLOPE NETTING NOV EL TORO RD… 475.000.00 83300 Invoice 12/11/2025 INSTALL STRAW WADDLE & PLANTS NOV … 15,189.280.00 83301 Invoice 12/11/2025 INSTALL MULCH NOV EL TORO, MUIRLAN… 4,980.000.00 83302 Invoice 12/11/2025 INSTALL MULCH - MEDIANS & PKWYS EL T… 3,360.000.00 83303 Invoice 12/11/2025 INSTALL MULCH-MEDIANS & PKWYS NOV … 5,040.000.00 83304 Invoice 12/11/2025 INSTALL PLANT MATERIAL NOV BAKE PKW… 5,672.000.00 83305 Invoice 12/11/2025 IRRIGATION REPAIR NOV RIDGE ROUTE/O… 510.000.00 83306 Invoice 12/11/2025 IRRIGATION REPAIRS OCT DIMENSION/CA… 485.000.00 10477 READWRITE EDUCATIONAL SOLUTIONS INC 12/11/2025 8079611,304.80Regular 0.00 13754 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 591.500.00 13757 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 473.200.00 13760 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 240.100.00 11800 SEVA COLLECTIVE 12/11/2025 807962780.00Regular 0.00 2004059.021 Invoice 12/11/2025 REFUND PERMIT 10801 780.000.00 11380 SHAWN SMITH 12/11/2025 8079631,435.00Regular 0.00 13840 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 756.000.00 13841 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 171.500.00 13842 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 168.000.00 13844 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 339.500.00 10335 SOUTHERN CALIFORNIA EDISON 12/11/2025 8079642,375.71Regular 0.00 6551 11/25/2025 Invoice 12/11/2025 PARK UTILITIES NOV 2025 2,375.710.00 10338 SOUTHERN CALIFORNIA SHREDDING 12/11/2025 807965670.00Regular 0.00 293717 Invoice 12/11/2025 ID THEFT PREVENTION PAPER SHREDDING… 670.000.00 10341 SPORTS FACILITIES GROUP INC 12/11/2025 807966963.30Regular 0.00 A19053 Invoice 12/11/2025 PITCHING MOUND COVER FOR HEROES P… 963.300.00 10347 SUPERIOR PROPERTY SERVICES INC 12/11/2025 80796716,166.66Regular 0.00 18569 Invoice 12/11/2025 2023-022 GRAFFITI RMVL/STEAM CLEAN/… 8,433.330.00 18584 Invoice 12/11/2025 2023-022 GRAFFITI RMVL/STEAM CLEAN/… 7,733.330.00 10365 THERESA DOBBS 12/11/2025 8079685,190.00Regular 0.00 12/01/2025 Invoice 12/11/2025 CONSULTING SERVICES NOV 2025 5,190.000.00 10385 UNDERGROUND SERVICE ALERT OF 12/11/2025 807969250.00Regular 0.00 1120250400 Invoice 12/11/2025 UNDERGROUND SERVICE ALERT NOV 2025 250.000.00 10398 VERIZON WIRELESS 12/11/2025 8079701,930.42Regular 0.00 6128347883 Invoice 12/11/2025 CELLULAR PHONES AND DATA SERVICE 10… 1,930.420.00 10491 WILLDAN FINANCIAL SERVICES 12/11/2025 8079713,640.00Regular 0.00 00714700 Invoice 12/11/2025 CDBG CONSULTING SERVICES OCT 2025 3,640.000.00 11660 YAN ZHANG 12/11/2025 8079722,520.00Regular 0.00
13793 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,260.000.00 13795 Invoice 12/11/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,260.000.00 10410 Z&K CONSULTANTS INC 12/11/2025 80797321,304.00Regular 0.00 2513 Invoice 12/11/2025 2024-024 LFTM & MEDIAN IMPRV PROJEC… 21,304.000.00 11260 425 VENTURES LLC 12/18/2025 8079746,209.00Regular 0.00 13801 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 479.500.00 13808 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 570.500.00 13809 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 854.000.00 Item: 5
26 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 13812 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 763.000.00 13813 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 756.000.00 13816 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,057.000.00 13817 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 479.500.00 13820 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,043.000.00 13823 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 206.500.00 10009 AGE WELL SENIOR SERVICES 12/18/2025 8079755,606.13Regular 0.00 1125 Invoice 12/18/2025 AWSS OCTA SMP SENIOR TRANSPORTATI… 5,606.130.00 10480 AHMAD HAIDREY 12/18/2025 8079761,075.03Regular 0.00 613 Invoice 12/18/2025 DECEMBER THURSDAY CLUBHOUSE LUNC… 1,075.030.00 10490 AMY HARPER 12/18/2025 8079771,057.00Regular 0.00
13847 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,057.000.00 10033 ANGELA VELEZ 12/18/2025 8079781,102.50Regular 0.00 13852 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 87.500.00 13853 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 455.000.00 13855 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 560.000.00 10044 AT&T CALNET3 12/18/2025 80797965.12Regular 0.00
000024423069 Invoice 12/18/2025 PARK UTILITIES 6157 NOV 2025 65.120.00 11802 BEIBEI MONTER 12/18/2025 807980500.00Regular 0.00 2004074.021 Invoice 12/18/2025 REFUND PERMIT 10656 500.000.00 10930 BREAKTHROUGH SPORTS LLC 12/18/2025 8079814,179.00Regular 0.00 13826 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 252.000.00 13827 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 126.000.00 13828 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 378.000.00 13829 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 63.000.00 13832 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 315.000.00 13834 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 252.000.00 13886 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 432.250.00 13887 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 665.000.00 13890 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,030.750.00 13891 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 133.000.00 13892 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 465.500.00 13893 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 66.500.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 12/18/2025 807982310,271.48Regular 0.00 9497984 Invoice 12/18/2025 2023-083 MONTHLY MAINTENANCE SEP L… 58,208.290.00 9497985 Invoice 12/18/2025 2024-113 MONTHLY MAINTENANCE OCT L… 91,508.800.00 9497994 Invoice 12/18/2025 2021-040 MONTHLY LANDSCAPE MAINT C… 3,625.000.00 9530552 Invoice 12/18/2025 2023-083 MONTHLY MAINTENANCE OCT L… 58,208.290.00 9530553 Invoice 12/18/2025 2024-113 MONTHLY MAINTENANCE OCT … 91,508.800.00 9530562 Invoice 12/18/2025 2021-040 MONTHLY LANDSCAPE MAINT C… 3,625.000.00 9555224 Invoice 12/18/2025 2021-040 PLANT INSTALL CIVIC CENTER SE… 2,400.000.00 9571811 Invoice 12/18/2025 2021-040 SOILS TESTING OCT 2025 CIVIC … 150.000.00 9571812 Invoice 12/18/2025 2021-040 CIVIC CENTER IRRIGATION REPA… 1,037.300.00 11308 CA TKD CENTER INC 12/18/2025 80798379.80Regular 0.00 13765 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 79.800.00 10074 CALIFORNIA STATE DISBURSEMENT 12/18/2025 807984145.38Regular 0.00 AG 12/05/2025 Invoice 12/18/2025 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10074 CALIFORNIA STATE DISBURSEMENT 12/18/2025 807985147.70Regular 0.00 BY 12/05/2025 Invoice 12/18/2025 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 12/18/2025 807986262.73Regular 0.00 15874338 Invoice 12/18/2025 EE CONT PPE 12/19/25 262.730.00 Item: 5
27 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10095 CITY OF LAKE FOREST SUNSHINE CLUB 12/18/2025 807987171.00Regular 0.00 12/05/2025 Invoice 12/18/2025 EE CONT PPE 12/05/2025 171.000.00 10107 COSTAR REALTY INFORMATION INC 12/18/2025 807988432.25Regular 0.00 123151139 Invoice 12/18/2025 COMMERCIAL PROPERTIES NOW (BACK-E… 432.250.00 10110 COX COMMUNICATIONS 12/18/2025 80798983.36Regular 0.00 6701 11/27/2025 Invoice 12/18/2025 CABLE TV CITY CLERK DEC 2025 83.360.00 10904 CREATIVE KIDS PLAYHOUSE 12/18/2025 807990500.00Regular 0.00 2004073.021 Invoice 12/18/2025 REFUND PERMIT 9344 500.000.00 10113 CROWN FACILITY SOLUTIONS 12/18/2025 8079914,231.38Regular 0.00 4835 Invoice 12/18/2025 JANITORIAL SERVICE CM BREAKFAST-INTE… 515.440.00 4841 Invoice 12/18/2025 JANITORIAL SERVICE PERMIT 11161 CC 12… 768.460.00 4842 Invoice 12/18/2025 JANITORIAL SERVICE PERMIT 9787 CC 12/… 1,050.120.00 4843 Invoice 12/18/2025 JANITORIAL SERVICE PERMIT 11032 PAC 1… 427.660.00 4844 Invoice 12/18/2025 JANITORIAL SERVICE PERMIT 10410 CC 12… 381.020.00 4845 Invoice 12/18/2025 JANITORIAL SERVICE PERMIT 9937 PAC 12… 427.660.00 4846 Invoice 12/18/2025 JANITORIAL SERVICE AYSO SOCCER TOURN… 280.000.00 4858 Invoice 12/18/2025 JANITORIAL SERVICE PERMIT 10742 CC 12… 381.020.00 10905 DARCIE MAGINO 12/18/2025 807992500.00Regular 0.00 2004072.021 Invoice 12/18/2025 REFUND PERMIT 9508 500.000.00 11803 EAGLE COMMUNITY CREDIT UNION 12/18/2025 807993900.00Regular 0.00 2004076.021 Invoice 12/18/2025 REUND PERMIT 9787 900.000.00 10914 GALLS LLC 12/18/2025 807994408.85Regular 0.00
033244722 Invoice 12/18/2025 CODE ENFORCEMENT UNIFORMS - L MON… 137.740.00 033263350 Invoice 12/18/2025 CODE ENFORCEMENT UNIFORMS - KARU… 271.110.00 10194 INTERWEST CONSULTING 12/18/2025 807995101,461.55Regular 0.00 2894037 Invoice 12/18/2025 2021-009.3 BUILDING SERVICES NOV 2025 101,461.550.00 10203 JAMEY CLARK INC 12/18/2025 807996225.00Regular 0.00 77204 Invoice 12/18/2025 2024-047 REPAIR SWING STRAP NOV LFSP 225.000.00 10931 JOHN PATRICK CONDON 12/18/2025 8079971,207.50Regular 0.00 LF-2025-06 Invoice 12/18/2025 CPTED SERVICES OCT - NOV 2025 1,207.500.00 10853 KIMBERLY DOWNEY ESMOND 12/18/2025 8079989,996.00Regular 0.00 13726 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 408.800.00 13727 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 630.700.00 13728 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 810.600.00 13729 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 344.400.00 13730 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 341.600.00 13731 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,148.000.00 13732 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 207.900.00 13733 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 280.700.00 13734 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 1,150.100.00 13735 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 287.700.00 13737 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 905.800.00 13738 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 172.200.00 13739 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 69.300.00 13740 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 344.400.00 13741 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 287.000.00 13742 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 419.300.00 13743 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 803.600.00 13744 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 207.900.00 13745 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 284.200.00 13746 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 891.800.00 10655 KOSMONT & ASSOCIATES INC 12/18/2025 8079993,958.50Regular 0.00 Item: 5
28 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2510.3-001 Invoice 12/18/2025 KOSMONT INDUSTRIAL ANALYSIS OCT 2025 3,958.500.00 10228 LAKE FOREST CHAMBER OF COMMERCE 12/18/2025 80800010,683.75Regular 0.00 Q212042025 Invoice 12/18/2025 CITY CHAMBER CONTRACT PAYMENT Q2, 2… 10,683.750.00 10240 MARYAM STEVENSON 12/18/2025 808001661.50Regular 0.00 13851 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 661.500.00 10468 MISSIONSQUARE 12/18/2025 80800228,905.41Regular 0.00 12/05/2025 Invoice 12/18/2025 DEFERRED COMP ACCT 303669 PPE 12/05… 28,905.410.00 11609 OCY MANAGEMENT, LLC 12/18/2025 80800316,520.05Regular 0.00 10508025 Invoice 12/18/2025 SENIOR TRANSPORTATION OCT 2025 16,520.050.00 10276 ONWARD ENGINEERING 12/18/2025 8080043,770.00Regular 0.00 8531 Invoice 12/18/2025 PHASE 15 - ADA RAMPS NOV 2025 3,770.000.00 11804 ORANGE COUNTY ACCUEIL 12/18/2025 808005200.00Regular 0.00 2004079.021 Invoice 12/18/2025 REFUND PERMIT 11155 200.000.00 10280 ORANGE COUNTY SHERIFF S OFFICE 12/18/2025 808006461.01Regular 0.00 LM 12/05/2025 Invoice 12/18/2025 LOF NO. 30-2023-01343745-CL-CL-CJC PPE… 461.010.00 10280 ORANGE COUNTY SHERIFF S OFFICE 12/18/2025 80800737.82Regular 0.00 CS 12/05/2025 Invoice 12/18/2025 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 37.820.00 10436 ROBERTSON INDUSTRIES INC 12/18/2025 80800859,860.00Regular 0.00 PJI-017669 Invoice 12/18/2025 PLAYGROUND RESURFACING SEP LFSP 59,860.000.00 10315 RON GORMAN 12/18/2025 808009280.00Regular 0.00
13837 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 140.000.00 13839 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 140.000.00 10316 ROSENOW SPEVACEK GROUP INC 12/18/2025 8080101,742.50Regular 0.00 14653 Invoice 12/18/2025 AFFORDABLE HOUSING CONSULTING SERV… 1,742.500.00 10925 SELF INSURED SERVICES COMPANY 12/18/2025 8080118,623.10Regular 0.00 B0KVB6 DENTAL Invoice 12/18/2025 FTE DENTAL PREMIUMS NOV 2025 6,864.400.00 B0KVB6 VISION Invoice 12/18/2025 FTE VSP VISION PREMIUM NOV 2025 1,758.700.00 10324 SHELLY BOOTH 12/18/2025 808012889.00Regular 0.00
13870 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 630.000.00 13879 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 175.000.00 13883 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 84.000.00 10329 SO CAL INDUSTRIES 12/18/2025 808013323.29Regular 0.00 774332 Invoice 12/18/2025 PORTALET RENTALS 11/25 - 12/22 323.290.00 10335 SOUTHERN CALIFORNIA EDISON 12/18/2025 80801487,196.12Regular 0.00 1549 12/04/2025 Invoice 12/18/2025 PARK UTILITIES PORTOLA NOV 2025 241.830.00 3106 12/03/2025 Invoice 12/18/2025 STREET LIGHT UTILITIES NOV 2025 86,862.120.00 5146 12/04/2025 Invoice 12/18/2025 STREET LIGHT UTILITIES (CC) NOV 2025 92.170.00 10338 SOUTHERN CALIFORNIA SHREDDING 12/18/2025 808015670.00Regular 0.00 295970 Invoice 12/18/2025 ID THEFT PREVENTION PAPER SHREDDING… 670.000.00 11801 STEPHANIE KOSAKOWSKI 12/18/2025 80801615.00Regular 0.00 2004070.021 Invoice 12/18/2025 REFUND BREAKFAST WITH SANTA #13951 15.000.00 10545 TIMOTHY MORISSETTE 12/18/2025 808017500.00Regular 0.00 2004077.021 Invoice 12/18/2025 REFUND PERMIT 10883 500.000.00 11592 TRELLIS INTERNATIONAL 12/18/2025 8080181,888.00Regular 0.00 11949 Invoice 12/18/2025 COMMUNITY PRESERVATION (LOVELF) N… 1,888.000.00 10376 TRIPEPI SMITH AND ASSOCIATES 12/18/2025 808019462.00Regular 0.00 Item: 5
29 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 16154 Invoice 12/18/2025 AV SERVICES FOR PAC PERMIT 10656 462.000.00 10382 TYLER TECHNOLOGIES INC 12/18/2025 808020900.00Regular 0.00 025-536377 Invoice 12/18/2025 CIVIC ACCESS CONFIGURATION NOV 2025 900.000.00 11786 UNDER HIS WINGS FOUNDATION 12/18/2025 808021200.00Regular 0.00 2004050.021 Invoice 11/20/2025 REFUND PERMIT 11074 200.000.00 10391 US BANK PARS 12/18/2025 8080222,993.01Regular 0.00 12/05/2025 Invoice 12/18/2025 PARS CONT PPE 12/05/2025 2,993.010.00 10392 US DEPT OF TREASURY 12/18/2025 8080231,012.71Regular 0.00 12/05/2025 Invoice 12/18/2025 AGENCY TRACKING WG2122418 PPE 12/0… 1,012.710.00 10392 US DEPT OF TREASURY 12/18/2025 8080241,798.92Regular 0.00 12/05/2025 WIN… Invoice 12/18/2025 AGENCY TRACKING WG2122418 PPE WIN… 1,798.920.00 10862 VALPAK FRANCHISE OPERATIONS LLC 12/18/2025 808025833.31Regular 0.00 INV-350051 Invoice 12/18/2025 MULTI-LINGUAL OUTREACH DEC 2025 833.310.00 10506 WEST COAST ARBORISTS INC 12/18/2025 80802663,382.44Regular 0.00 235570 Invoice 12/18/2025 TREE MANAGEMENT SERVICES 10/01 - 10… 35,012.470.00 236470 Invoice 12/18/2025 TREE MANAGEMENT SERVICES 10/16 - 10… 15,603.100.00 236912 Invoice 12/18/2025 TREE MANAGEMENT SERVICES 11/01 - 11… 12,766.870.00 10942 YUKA GARRETT 12/18/2025 8080271,701.00Regular 0.00 13857 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 336.000.00 13860 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 339.500.00 13862 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 773.500.00 13864 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 168.000.00 13866 Invoice 12/18/2025 FALL 2025 FINAL INSTRUCTOR PAYMENT 84.000.00 10340 A SPECTRUM OF PROMOTIONAL IDEAS INC 12/23/2025 808028273.05Regular 0.00 38564 Invoice 12/23/2025 LAKE FOREST LOGO PENS 273.050.00 11232 ABBA TERMITE & PEST CONTROL INC 12/23/2025 808029235.00Regular 0.00 031828 Invoice 12/23/2025 2024-061 VALVE BOX BEE REMOVAL DEC … 235.000.00 10016 ALL AMERICAN ASPHALT 12/23/2025 808030290,755.46Regular 0.00 212584 Invoice 12/23/2025 2024-116 BAKE-TRABUCO IMPROV PP2 O… 290,755.460.00 10017 ALL CITY MANAGEMENT 12/23/2025 80803111,347.20Regular 0.00 105466 Invoice 12/23/2025 CROSSING GUARD 11/23 - 12/06 11,347.200.00 10028 AMERINAT 12/23/2025 808032503.00Regular 0.00
FS-6043 Invoice 12/23/2025 REHAB LOAN FEES - SBAITTA 503.000.00 10028 AMERINAT 12/23/2025 808033503.00Regular 0.00
FS-6042 Invoice 12/23/2025 REHAB LOAN FEES - FARROKHI 503.000.00 10038 ARCADIAN BANK 12/23/2025 808034200.00Regular 0.00 500 Invoice 12/23/2025 REHAB LOAN - MCNELLY 200.000.00
10044 AT&T CALNET3 12/23/2025 808035258.24Regular 0.00
000024472675 Invoice 12/23/2025 MPS UTILITIES 6257 NOV 2025 162.790.00 000024480518 Invoice 12/23/2025 PARK UTILITIES 6189 NOV 2025 95.450.00 10502 BKF ENGINEERS 12/23/2025 8080369,988.75Regular 0.00 25120751 Invoice 12/23/2025 LOS ALISOS/MUIRLANDS DESIGN NOV 2025 9,988.750.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 12/23/2025 80803730,400.00Regular 0.00 9464033 Invoice 12/23/2025 2023-083 MULCH INSTALLATION JULY 202… 15,200.000.00 9498930 Invoice 12/23/2025 2023-083 MULCH INSTALLATION AUG 202… 15,200.000.00 11038 BRITTANY AT FOOTHILL RANCH HOA 12/23/2025 80803850.00Regular 0.00 Item: 5
30 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2004091.021 Invoice 12/23/2025 REFUND PERMIT 9844 50.000.00 11647 COMMERCIAL REAL ESTATE EXCHANGE INC 12/23/2025 8080391,000.00Regular 0.00 INV-923433 Invoice 12/23/2025 REAL ESTATE SOFTWARE DEC/JAN 2026 1,000.000.00 10109 COUNTY OF ORANGE TREASURER TAX 12/23/2025 8080402,604.00Regular 0.00 SH 73102 Invoice 12/23/2025 AFIS FINGERPRINTS NOV 2025 2,604.000.00 THB001853 COURTNEY WYSOCKI 12/23/2025 808041200.00Regular 0.00 2004091.021 Invoice 12/23/2025 REFUND PERMIT 9753 200.000.00 10113 CROWN FACILITY SOLUTIONS 12/23/2025 808042280.00Regular 0.00 4866 Invoice 12/23/2025 EXTRA CLEANING FOR BASEBALL TOURN L… 280.000.00 THB001154 DEBRA D ROSE 12/23/2025 8080431,145.64Regular 0.00 12/15/2025 Invoice 12/23/2025 EXP REIMB WASHINGTON DC LEGISLATIVE… 1,145.640.00 10949 DEFINITI SOLUTIONS 12/23/2025 808044200.00Regular 0.00 2004098.021 Invoice 12/23/2025 REFUND PERMIT 10742 200.000.00 10123 DEWEY PEST CONTROL 12/23/2025 808045356.00Regular 0.00 17680271 Invoice 12/23/2025 2022-030 MONTHLY PEST CONTROL OCT S… 36.000.00 17680273 Invoice 12/23/2025 2022-030 MONTHLY PEST CONTROL OCT … 41.000.00 17737177 Invoice 12/23/2025 2022-030 MONTHLY PEST CONTROL NOV … 36.000.00 17737179 Invoice 12/23/2025 2022-030 MONTHLY PEST CONTROL NOV … 41.000.00 17792409 Invoice 12/23/2025 2022-030 MONTHLY PEST CONTROL DEC L… 202.000.00 10134 ECONOMICS INC 12/23/2025 8080463,552.10Regular 0.00 2022.44 Invoice 12/23/2025 PROFESSIONAL SERVICES SOLID WASTE N… 3,552.100.00 10137 EL TORO WATER DISTRICT 12/23/2025 80804741,234.29Regular 0.00 25-11 Invoice 12/23/2025 WATER SERVICES PARKS, SLOPES, LFSP NOV 41,234.290.00 10143 ERIC WINTER 12/23/2025 808048840.48Regular 0.00
6074 Invoice 12/23/2025 AV SERVICES FOR CITY COUNCIL NOV 2025 840.480.00 11806 EXCEL MAINTENANCE SOLUTIONS 12/23/2025 808049500.00Regular 0.00 COMB-08-25-682…Invoice 12/23/2025 C&D DEPOSIT REFUND 500.000.00 10166 GOFORTH & MARTI 12/23/2025 808050293.37Regular 0.00 0307542-IN Invoice 12/23/2025 BARSTOOL FOR UPSTAIRS LOUNGE 293.370.00 11416 HAGGARTY PRINTING INC 12/23/2025 808051362.56Regular 0.00 166578 Invoice 12/23/2025 BUSINESS CARDS - CM, ATCM & CITY COU… 220.520.00 166618 Invoice 12/23/2025 BUSINESS CARDS - CITY COUNCIL (PEQUE… 142.040.00 10183 HILLYARD LOS ANGELES 12/23/2025 808052473.88Regular 0.00 606022725 Invoice 12/23/2025 GYM FLOOR CLEANING SUPPLIES 473.880.00 10185 HORIZONS CONSTRUCTION CO INTL INC 12/23/2025 808053164,946.16Regular 0.00 137072.00C Invoice 12/23/2025 2025-016 HEROES PARK LED MUSCO & RE… 164,946.160.00 11808 INFINITY HOME LLC 12/23/2025 808054900.00Regular 0.00 RESB-05-25-67187 Invoice 12/23/2025 C&D DEPOSIT REFUND 900.000.00 10197 IRVINE RANCH WATER DISTRICT 12/23/2025 80805550,172.70Regular 0.00 25-11 Invoice 12/23/2025 WATER SERVICES AUG CC, LFSP, MP, SLOP… 50,172.700.00 11807 JLF CONSTRUCTION LLC 12/23/2025 8080564,033.85Regular 0.00 COMB-05-24-640…Invoice 12/23/2025 C&D DEPOSIT REFUND 4,033.850.00 THB001566 JONATHAN J POOLE 12/23/2025 8080571,218.69Regular 0.00 Poole, Jonathan-… Invoice 12/23/2025 EXP REIMB MMASC CONF INDIAN WELLS … 1,218.690.00 11382 JPW COMMUNICATIONS INC 12/23/2025 808058936.25Regular 0.00 3838 Invoice 12/23/2025 BRANDING SERVICES NOV 2025 936.250.00 Item: 5
31 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10226 L & M AUTOMOTIVE 12/23/2025 8080591,737.47Regular 0.00 59505 Invoice 12/23/2025 VEHICLE MAINTENANCE 2013 FORD F-150… 528.490.00 59510 Invoice 12/23/2025 VEHICLE MAINTENANCE 2007 CHEVY COL… 655.220.00 59549 Invoice 12/23/2025 VEHICLE MAINTENANCE 2008 CHEVY SILV… 44.750.00 59563 Invoice 12/23/2025 VEHICLE MAINTENANCE 2013 TOYOTA TA… 92.740.00 59565 Invoice 12/23/2025 VEHICLE MAINTENANCE 2015 CHEVY COL… 44.750.00 59586 Invoice 12/23/2025 VEHICLE MAINTENANCE 2014 FORD E-350… 145.920.00 59594 Invoice 12/23/2025 VEHICLE MAINTENANCE 2006 DODGE PIC… 110.860.00 59599 Invoice 12/23/2025 VEHICLE MAINTENANCE 2016 CHEVY COL… 60.750.00 59626 Invoice 12/23/2025 VEHICLE MAINTENANCE 2023 FORD MAV… 53.990.00 10250 MONOGRAM MAGIC 12/23/2025 808060658.82Regular 0.00 16456 Invoice 12/23/2025 CITY COUNCIL APPAREL-PEQUENO 79.000.00 16525 Invoice 12/23/2025 CERT UNIFORMS 499.010.00
16597 Invoice 12/23/2025 UNIFORMS - R LOPEZ, O PINTO 80.810.00 10260 NATIONAL ECON CORPORATION 12/23/2025 808061275.00Regular 0.00 73521 Invoice 12/23/2025 PAINT GRANT FEES - KILBY 275.000.00 THB001838 NIDIA RUELAS 12/23/2025 808062976.23Regular 0.00 12/16/2025 Invoice 12/23/2025 EXP REIMB WASHINGTON DC LEGISLATIVE… 976.230.00 11542 NOISENET OPERATIONS USA (INC) 12/23/2025 8080632,155.00Regular 0.00 INV-0025 Invoice 12/23/2025 NOISE MONITORING TRAINING 10.22.25 2,155.000.00 10536 ODP BUSINESS SOLUTIONS LLC 12/23/2025 8080643,283.26Regular 0.00 39161837 Invoice 12/23/2025 OPERATING SUPPLIES NOV 2025 3,283.260.00 11271 ORANGE COUNTY CHINESE COMMUNITY SERVICE12/23/2025 808065700.00Regular 0.00 2004093.021 Invoice 12/23/2025 REFUND PERMIT 10233 700.000.00 11712 PRINT PROJECT MANAGERS 12/23/2025 808066906.31Regular 0.00 050482 Invoice 12/23/2025 POSTCARDS FOR PICKLEBALL OUTREACH 906.310.00 10694 ROBERT PEQUENO 12/23/2025 8080671,261.66Regular 0.00 12/10/2025 Invoice 12/23/2025 EXP REIMB LEGISLATIVE AD HOC DC TRIP … 1,261.660.00 10325 SHELTERCLEAN SERVICES INC 12/23/2025 8080684,020.20Regular 0.00 SI-002641 Invoice 12/23/2025 2024-042 BUS SHELTER MAINTENANCE N… 3,432.200.00 SI-002642 Invoice 12/23/2025 2024-042 BUS SHELTER GLASS REPAIR NOV 588.000.00 10331 SOUTH COAST AIR QUALITY 12/23/2025 808069736.57Regular 0.00 4640573 Invoice 12/23/2025 CIVIC CENTER GENERATOR ANNUAL PERM… 565.630.00 4644557 Invoice 12/23/2025 CIVIC CENTER GENERATOR FLAT FEE EMISS… 170.940.00 10335 SOUTHERN CALIFORNIA EDISON 12/23/2025 80807041,934.43Regular 0.00 3611 12/15/2025 Invoice 12/23/2025 PARK UTILITIES MPS, LFSP NOV 2025 15,796.400.00 5972 12/09/2025 Invoice 12/23/2025 CIVIC CENTER (PARKING) UTILITIES NOV 2… 6,524.870.00 8114 12/09/2025 Invoice 12/23/2025 CIVIC CENTER UTILITIES NOV 2025 19,613.160.00 10351 SWRCB 12/23/2025 80807136,393.00Regular 0.00
SW-0323310 Invoice 12/23/2025 NPDES PERMIT MS4 36,393.000.00 10359 THE GAS COMPANY 12/23/2025 8080721,877.07Regular 0.00 2943 12/11/2025 Invoice 12/23/2025 LFSP UTILITIES NOV 2025 467.120.00 9109 12/10/2025 Invoice 12/23/2025 CIVIC CENTER UTILITIES NOV 2025 1,409.950.00 10641 THE LOFTCRAFTERS INC 12/23/2025 80807310,830.00Regular 0.00 RESB-08-25-68190 Invoice 12/23/2025 C&D DEPOSIT REFUND 8,850.000.00 RESB-09-25-68550 Invoice 12/23/2025 C&D DEPOSIT REFUND 1,980.000.00 10382 TYLER TECHNOLOGIES INC 12/23/2025 80807415,727.73Regular 0.00 CI100-00235803 Invoice 12/23/2025 TYLER U ANNUAL MAINT & CONTENT MA… 15,727.730.00 11809 VANESSA JOHNSON 12/23/2025 808075400.00Regular 0.00 Item: 5
32 Check Report Date Range: 12/01/2025 - 12/31/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2004094.021 Invoice 12/23/2025 REFUND PERMIT 10742 400.000.00 11700 WONDER HOMELAND INC 12/23/2025 808076900.00Regular 0.00 RESB-05-25-67305 Invoice 12/23/2025 C&D DEPOSIT REFUND 900.000.00 10026 AMERICAN FIDELITY ASSURANCE CO 12/29/2025 8080771,010.36Regular 0.00 D911959 Invoice 12/29/2025 FTE OPTIONAL INSURANCE NOV 2025 505.180.00 D922756 Invoice 12/29/2025 FTE OPTIONAL INSURANCE DEC 2025 505.180.00 10074 CALIFORNIA STATE DISBURSEMENT 12/29/2025 808078147.70Regular 0.00 12/19/2025 Invoice 12/29/2025 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10074 CALIFORNIA STATE DISBURSEMENT 12/29/2025 808079145.38Regular 0.00 12/19/25 Invoice 12/29/2025 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10079 CALPERS LONG TERM CARE PROGRAM 12/29/2025 808080289.00Regular 0.00 15878679 Invoice 12/29/2025 EE CONT PPE 01/02/2026 289.000.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 12/29/2025 808081168.00Regular 0.00 12/19/2025 Invoice 12/29/2025 EE CONT PPE 12/19/2025 168.000.00 10468 MISSIONSQUARE 12/29/2025 80808211,525.49Regular 0.00 12/19/2025 Invoice 12/29/2025 DEFERRED COMP ACCT 303669 PPE 12/19… 11,525.490.00 10925 SELF INSURED SERVICES COMPANY 12/29/2025 80808315,774.23Regular 0.00 17998 Invoice 12/29/2025 LIFE/STD/LTD/AD&D OPTIONAL INSURAN… 7,080.730.00 B0L4ZT DENTAL Invoice 12/29/2025 FTE DENTAL PREMIUMS DEC 2025 6,917.900.00 B0L4ZT VISION Invoice 12/29/2025 FTE VSP PREMIUMS DEC 2025 1,775.600.00 10391 US BANK PARS 12/29/2025 8080843,468.26Regular 0.00 12/19/2025 Invoice 12/29/2025 PARS CONT PPE 12/19/2025 3,468.260.00 10392 US DEPT OF TREASURY 12/29/2025 8080851,012.71Regular 0.00 12/19/2025 Invoice 12/29/2025 AGENCY TRACKING WG2122418 PPE 12/1… 1,012.710.00 4,579,310.01Total Regular: 0.00
Item: 5
33 Check Report Date Range: 12/01/2025 - 12/31/2025
1/5/2026 9:23:46 AM Page 15 of 17
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10076 CALPERS EMPLOYER SVCS 12/03/2025 DFT000041862,714.93Bank Draft 0.00 11/21/2025 Invoice 12/03/2025 RETIREMENT CONTRIBUTIONS PPE 11/21/… 62,714.930.00 10080 CALPERS HEALTH BENEFITS BRANCH 12/03/2025 DFT0000419110,648.95Bank Draft 0.00 100000018124186 Invoice 12/03/2025 HEALTH INSURANCE FOR DEC 2025 110,648.950.00 10388 US BANK 12/01/2025 DFT0000422465,553.75Bank Draft 0.00 12/01/2025 Invoice 12/01/2025 EL TORO 2004 CERTIFICATES OF PARTICIP… 465,553.750.00 10004 ADP 12/12/2025 DFT00004261,838.35Bank Draft 0.00
707251290 Invoice 12/12/2025 WORKFORCE NOW HCM PE 12/05/2025 1,838.350.00 10004 ADP 12/12/2025 DFT00004271,859.12Bank Draft 0.00
707250479 Invoice 12/12/2025 ADP TIME AND ATTENDANCE 1,859.120.00 10004 ADP 12/12/2025 DFT00004282,232.74Bank Draft 0.00
707251438 Invoice 12/12/2025 PROCESSING CHARGE FOR PE 11/7, 11/13,… 2,232.740.00 10076 CALPERS EMPLOYER SVCS 12/16/2025 DFT000042960,836.58Bank Draft 0.00 12/05/2025 Invoice 12/16/2025 RETIREMENT CONTRIBUTIONS PPE 12/05/… 60,836.580.00 10076 CALPERS EMPLOYER SVCS 12/30/2025 DFT000043260,378.72Bank Draft 0.00 12/19/2025 Invoice 12/30/2025 RETIREMENT CONTRIBUTIONS PPE 12/19/… 60,378.720.00 766,063.14Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
197
3 2
8 17
0.00 0.00
0.00 0.00
0.00 227 0.00
Payment
4,580,091.86
2,191.33
-781.85
766,063.14
350,313.34
5,697,877.82
Payable
Count
356
3 0
8 20
387
Item: 5
34 Check Report Date Range: 12/01/2025 - 12/31/2025
1/5/2026 9:23:46 AM Page 16 of 17
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10004 ADP 12/12/2025 DFT0000424336,189.85Bank Draft 0.00 12/05/2025 Invoice 12/12/2025 DIRECT DEPOSIT ACH PPE 12/05/2025 336,189.850.00 10005 ADP TAX FINANCIAL SVC 12/12/2025 DFT0000425105,721.63Bank Draft 0.00 12/05/2025 Invoice 12/12/2025 PAYROLL TAXES FOR PPE 12/05/2025 105,721.630.00 10005 ADP TAX FINANCIAL SVC 12/26/2025 DFT000043071,725.74Bank Draft 0.00 12/19/2025 Invoice 12/26/2025 PAYROLL TAXES FOR PPE 12/19/2025 71,725.740.00 10004 ADP 12/26/2025 DFT0000431286,666.49Bank Draft 0.00 12/19/2025 Invoice 12/26/2025 DIRECT DEPOSIT ACH PPE 12/19/2025 286,666.490.00 800,303.71Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 4
0 0.00
0.00 0.00
0.00 0.00
4 0.00
Payment
0.00 0.00
0.00 800,303.71
0.00 800,303.71
Payable
Count
0 0
0 4
0 4
Item: 5
35 Check Report Date Range: 12/01/2025 - 12/31/2025
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
197
3 2
12 17
0.00 0.00
0.00 0.00
0.00 231 0.00
4,580,091.86
2,191.33
-781.85
1,566,366.85
350,313.34
6,498,181.53
356
3 0
12 20
391
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 6,498,181.5312/2025
6,498,181.53
Item: 5
36 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: Public Works
SUBJECT:
NOTICE OF COMPLETION FOR HEROES PARK SPORTS FIELDS
RENOVATION (24P10)
RECOMMENDED ACTION(S):
1. Find that Marina Landscape, Inc. has completed construction of the Heroes Park Sports Fields Renovation (24P10) Project.
2. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City.
3. Authorize the City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code.
4. Authorize staff to release any unencumbered retention in accordance with California law.
EXECUTIVE SUMMARY:
At the May 20, 2025, City Council meeting, a construction contract in the amount of $839,759.60 was awarded to Marina Landscape, Inc. (“Marina”) for the Heroes Park Sports Fields Renovation (24P10) referred to as the “Project.” The Project’s scope of work primarily included field renovations and installation of outfield fencing at fields 1 and 4.
Staff issued the Notice to Proceed with construction of the Project on May 23, 2025. The Project was inspected and deemed substantially complete by October 10, 2025. Since that time, City staff have been working with Marina on last punch list items that were completed on October 31, 2025.
Contract Change Order No. 1 (“CCO #1”) was approved by the City Manager on November 7, 2025, and included six items increasing the contract amount by $11,067.43, resulting in a revised contract total of $850,827.03. Contract Change Order No. 2 (“CCO #2”), adjusted all final bid quantities reducing the contract amount by $72.087.30 resulting in a revised final contract total of $778,739.73.
Item: 6
37 The final inspection of the project confirms that Marina has completed the full contract scope of work and resolved all punch list items. All progress payments to Marina have been processed, and the Notice of Completion is ready for execution by the City and recordation with the County of Orange. Staff recommend that the City Council approve the Notice of Completion (Attachment) and authorize staff to release any unencumbered retention in accordance with California law. Sufficient funding is available in the General Fund (Capital) to support the recommended action.
BACKGROUND:
On May 20, 2025, the City Council awarded a contract to Marina in the amount of $839,759.60 to construct renovations and installation of outfield fencing at fields 1 and 4. The City Manager approved two contract change orders to date:
Approval
Date
Cost (Credit) Purpose
CCO #1 11/7/2025 $11,067.43 Repair of an unidentified irrigation mainline
Purchase/installation of a new
irrigation controller
CCO #2 1/7/2026 ($72,087.30) Final Quantity Adjustments Cost increase for added sod
The Heroes Park baseball fields are heavily used for Little League play, tournaments, and other youth sports activities. Historically, Little League has rented temporary fencing each year at two fields to prevent baseballs from leaving the playing areas. This project included the installation of permanent outfield fencing, warning tracks, and foul poles to better contain baseballs and improve overall player and spectator safety.
In addition to the fencing improvements, the areas between the infields and outfields required releveling. Routine infield dragging caused dirt buildup in these transition areas, creating uneven surfaces and tripping hazards. To address this issue, the project included renovation and regrading the infields and outfields.
New pitching mounds were also constructed to improve field playability and overall playing conditions.
Construction of the Project began on June 12, 2025, and was substantially complete on November 3, 2025.
Item: 6
38 DISCUSSION:
The Notice of Completion establishes a date that limits the time subcontractors and material vendors may file stop notices or liens against the Project (Attachment). Following City Council approval, the City Clerk must submit the Notice of Completion to the Orange County Clerk Recorder within fifteen (15) days of the City Council’s action, as required by Section 9204 of the California Civil Code.
Following approval and recordation, the Notice of Completion establishes a 30- day period for the subcontractors and material vendors to file stop payment notices and initiates the start date for the warranty period. Since the work has been completed and accepted by the City, staff recommend the City Council approve the Notice of Completion and release the retention payment thirty (30) days after the recordation of the Notice of Completion, providing there are no stop notices for the Project on file with the City.
Approving the recommended action would find the Project complete, authorize the Mayor and City Clerk to sign the Notice of Completion, and allow staff to release any unencumbered retention in accordance with California law.
FISCAL IMPACT:
The recommended action would find the Project to be complete and authorize staff to release any unencumbered retention in accordance with California law.
The approved CCO No. 1 and CCO No. 2 reduced the total project cost by $61,019.87, resulting in a revised contract amount of $778,739.73. Sufficient funding is available in the General Fund (Capital) to support the recommended action.
ATTACHMENTS:
1. Notice of Completion for the Heroes Park Sports Fields Renovation (24P10) Initiated By: Michael McConaha, Deputy Director of Maintenance and Facilities Submitted By: Douglas Erdman, Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 6
39 ATT ACHMENT
Item: 6
40 RECORDING REQUESTED BY
AND MAIL TO:
Thy Merritt
Acting City Clerk
City of Lake Forest
100 Civic Center Dr
Lake Forest, California, 92630
Fee Exempt – Gov’t Code §27383
NOTICE OF COMPLETION
(C.C.C. 9204 - PUBLIC WORKS)
NOTICE IS HEREBY GIVEN THAT:
1. The City of Lake Forest located at 100 Civic Center Drive, Lake Forest, California, 92630, has completed a public work of improvement described as Heroes Park Spores Field Renovations (24P10) and accepted by the awarding authority upon the date hereof.
2. Date of completion: January 20, 2026.
3. Description of work performed: Baseball Field Renovations, landscape, irrigation and fencing
4. The City’s interest in the property in which the public work was completed is: Fee x Easement Lease.
5. The real property upon which said public work was performed in the City of Lake Forest is: Heroes Park
6. The contractor was: Marina Landscape, Inc.
Dated ____________________________________ __________________________________________ Robert Pequeño, Mayor
City of Lake Forest
ATTEST:
_________________________________________
Thy Merritt, City Clerk
VERIFICATION
I, the undersigned, say: I am the Mayor of the City of Lake Forest, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof, the same is true of my knowledge. I declare under penalty of perjury that the foregoing is true and correct.
Executed at Lake Forest, California, on this ____ day of _________________, 2026. __________________________________________
Robert Pequeño, Mayor
City of Lake Forest
ATTEST:
__________________________________________
Thy Merritt, City Clerk
Item: 6
41 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: Public Works
SUBJECT:
ACCEPTANCE OF LENNAR HOMES IMPROVEMENTS AND RELEASE OF
BONDS FOR TRACT 17331
RECOMMENDED ACTION(S):
1. Accept as complete the tract improvements and monumentation constructed by Lennar Homes of California, Inc., A California Corporation, for Tract 17331.
2. Authorize the City Clerk to release the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $871,606 for the tract civil improvements, the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds both in the amount of $1,722,978.52 for the landscape and irrigation improvements for the Serrano Summit entry, the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $945,995.86 for the landscape and irrigation improvements for the Backbone streets (Serrano Summit, Olympus, and Civic Center Drive) and the Subdivision Improvement Monumentation Bond in the amount of $15,000.
3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bonds for all three improvements in the amount of $354,058.45 one year after acceptance of the public improvements for Tract 17331 with the concurrence of the Director of Public Works/City Engineer.
EXECUTIVE SUMMARY:
On January 15, 2019, the City Council approved Final Tract Map No. 17331 (Attachment 1) and a Subdivision Improvement Agreement with Lennar Homes of California, a California Limited Corporation (“Lennar”). The tract consists of thirteen numbered lots and thirteen lettered lots. Lots 1 through 9 are residential homesites constructed within Tracts 18188, 18189, and 18162; Lot 10 is designated for a Community Center; Lots 11 and 12 are designated for neighborhood parks; and Lot 13 is designated for the Civic Center complex. The thirteen lettered lots are designated for private streets or open space and will be owned and maintained by the Homeowners Association (“HOA”).
Item: 7
42 In accordance with the Subdivision Improvement Agreement, Lennar submitted multiple bonds to guarantee construction and completion of the required improvements. These included Subdivision Improvement Faithful Performance Bonds and Labor and Materials Bonds, in the amount of $871,606 for tract civil improvements; $1,722,978.52 for the Serrano Summit entry landscaping and irrigation improvements; and $945,995.86 for the backbone street landscaping and irrigation improvements along Serrano Summit, Olympus, and Civic Center Drive. The improvements include streets, curb and gutter, sidewalks, street lighting, and landscaping and irrigation systems.
All improvements within the tract are private and will be maintained by the HOA, with the exception of Serrano Summit, Olympus, and Civic Center Drive, which will be maintained by the City. Lennar also submitted a Subdivision Improvement Monumentation Bond in the amount of $15,000 to guarantee the installation of survey monuments for the tract.
Additionally, Lennar provided Subdivision Improvement Warranty Bonds to guarantee repair or replacement of defective work for a one-year period following acceptance of the improvements. These include a bond in the amount of $87,160.60 for tract civil improvements; $172,297.85 for the Serrano Summit entry landscaping and irrigation improvements; and $94,600 for the backbone street landscaping and irrigation improvements for defective work for a one-year period after acceptance of improvements.
On September 19, 2025, the City received a request from Lennar to release the bonds associated with the tract improvements and monumentation for Tract 17331 (Attachment 2). Prior to acceptance, several punch-list items, including repairs to concrete and asphalt improvements, were required. Staff have verified that all required improvements have been completed in accordance with the approved plans and to the satisfaction of the Public Works Department.
Lennar’s engineer, Michael Baker International, submitted a letter dated September 19, 2025 (Attachment 3), confirming that all required survey monuments for Tract 17331 have been set and that all associated costs have been paid.
Staff recommend the City Council accept the completed improvements and monumentation for Tract 17331 and authorize the release of the Subdivision Improvement Faithful Performance, Labor and Materials, and Monumentation Bonds. Staff further recommend authorizing the City Clerk to release the Subdivision Improvement Warranty Bonds one year after acceptance of the improvements, subject to the concurrence of the Director of Public Works/City Engineer.
Item: 7
43 FISCAL IMPACT:
There is minimal fiscal impact to the City as the HOA will maintain all improvements except for Serrano Summit, Olympus, and Civic Center Drive.
Since these three streets have been recently constructed, the cost of maintenance is minimal and is incorporated in the street maintenance operating budget.
ATTACHMENTS:
1. Tract 17331 Boundary Exhibit
2. Letter from Lennar Homes
3. Letter from Michael Baker International
Initiated By: Nazilla Mokarram, Assistant Director of Public Works/Assistant City Engineer
Submitted By: Douglas Erdman, Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 7
44 Item: 7
45 Item: 7
46 Attachment 2
Item: 7
47 LENNAR.
September 19, 2025
Dennis Jue
Deputy City Engineer
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630-9202
Subject: Request for Release of P&P and Monument Bonds for Serrano Summit - Tract # 17331 Dear Dennis Jue :
Lennar Homes respectfully requests the release of the P&P and Monument Bonds for Tract 17331. All work is complete on the bonds below and has been certified by Michael Baker International.
Bond No. 7BSBIA1975
Amount: $871,606.00
Tract# 17331
Bond No. 72BSBIA1976
Amount: $15,000.00
Tract# 17331
Bond No. 800051632
Amount: $1,722,978.52
Tract# 17331
Bond No. 72BSBIG5183
Amount: $945,995.86
Tract# 17331
Please contact me at [email protected] if you have any questions.
Thank you,
Brett Hamara
Director of Community Management
2000 FivePoint, 3rd Floor
Irvine, CA 92618
Item: 7
48 Item: 7
49 Item: 7
50 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Manager
SUBJECT:
AMENDMENT TO CLASSIFICATION PLAN AND COMPENSATION SCHEDULE FOR FISCAL YEAR 2025-26
RECOMMENDED ACTION(S):
Adopt Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, ADOPTING A REVISED
CLASSIFICATION PLAN AND COMPENSATION SCHEDULE.
EXECUTIVE SUMMARY:
The Lake Forest Classification Plan and Compensation Schedule (“Classification Plan”) identifies salary ranges for City job classifications and lists the number of budgeted full-time positions. Revisions to the Classification Plan are designed to meet the current needs of the City while also providing flexibility to address evolving work demands in the future.
The proposed Classification Plan for Fiscal Year (“FY”) 2025–26 includes converting the Principal Civil Engineer position, originally approved by the City Council as a two-year limited-term assignment, into a permanent full-time position in response to the sustained volume and complexity of Capital Improvement Plan (“CIP”) projects. The plan also includes reclassifying the vacant Senior Communications and Marketing Analyst position to a Senior Management Analyst to meet the operational needs of the Management Services Department and ensure the classification accurately reflects the scope of duties and organizational requirements.
If adopted, the City’s Classification Plan would remain at 93 full-time classifications, and 73 authorized full-time positions. The estimated $6,000 cost of the proposed changes to the Classification Plan will be offset by salary savings from existing vacancies and will not require additional budget appropriations.
Staff recommends the City Council adopt the Resolution revising the City’s Classification Plan.
Item: 8
51 3
8 6
4 BACKGROUND:
The City evaluates the organization and makes necessary adjustments based on emerging issues or opportunities. Revisions to the Classification Plan are designed to meet the current needs of the City, while providing flexibility to assess evolving work demands in the future. Staff routinely analyze the Classification Plan when vacancies occur and with the adoption of City’s biennial budget.
DISCUSSION:
Public Works Department - Principal Civil Engineer:
On November 21, 2023, the City Council approved a full-time Principal Civil Engineer position for a limited term of two years. Staff are recommending that this position be converted to a permanent full-time role due to the sustained workload and increasing complexity of the City’s CIP projects.
The Public Works Department historically operated with one Principal Civil Engineer. In March 2024, a second Principal Civil Engineer was added on a limited-term basis to support the CIP. Notwithstanding this addition, the City continues to administer a larger and more complex CIP than comparable cities.
The 2025–2027 CIP consists of 62 projects totaling $56.5 million, compared to Mission Viejo’s 15 projects totaling $17.9 million and Laguna Niguel’s 18 projects totaling $48 million, both of which maintain larger engineering staffs.
The Principal Civil Engineer plays a key role in managing complex CIP projects and overseeing ongoing programs such as residential slurry seal, arterial resurfacing, ADA ramp replacements, sidewalk improvements, traffic signal synchronization, and other maintenance-related capital projects. The position has already produced measurable results, reducing the project backlog from 70 to 62 projects. However, the workload driving this request is ongoing, not temporary, as the CIP has grown significantly over time and continues to expand due to infrastructure maintenance needs, regulatory requirements, and resiliency efforts.
While consultants support design and construction, effective project delivery depends on strong in-house leadership. The Principal Civil Engineer provides the senior-level oversight necessary to manage consultants, control costs, and schedules, ensure compliance, and reduce delivery risk. Converting this position into a permanent role will sustain current productivity, preserve institutional knowledge, and ensure staffing remains aligned with the City’s long-term infrastructure needs and service goals.
Item: 8
52 3
8 6
4 There is no fiscal impact associated with the recommended action as the Principal Civil Engineer position has already been approved and funded in the 2025-2027 Operating Budget.
Management Services Department – Senior Management Analyst:
The Management Services Department consists of three divisions: (1) Communications & Marketing, (2) Public Safety, and (3) Community Services, each overseen by a division manager. Following the recent promotion of the Senior Communications and Marketing Analyst to Communications and Marketing Manager, staff conducted a comprehensive review of responsibilities, workload, and ongoing Strategic Plan initiatives within the Management Services Department. As a result of this assessment, staff identified the need to reclassify the existing Senior Communications and Marketing Analyst position to a Senior Management Analyst
Currently, the Senior Communications and Marketing Analyst oversees budgetary management for the Management Services Department, while the Deputy City Manager provides executive oversight and direction for contract development and budget review. These responsibilities would be transitioned to the Senior Management Analyst. The Communications & Marketing Division will be able to absorb the reduction of Senior Communications & Marketing Analyst via the division-wide transition of administrative work to the new Senior Management Analyst.
Under the proposed reclassification, the Senior Management Analyst would be responsible for leading the Management Services Department’s budget development and administration, serving as the project manager for all departmental contracts, and overseeing the City’s contract animal care services, including participation in the development of a renewed service agreement with the County of Orange or an alternative service provider. The position would be responsible for reviewing all department-generated staff reports, managing departmental responses to requests received from the Community Services Commission, procurement, and serving as the primary point of contact for department-wide technology projects and software implementations. In summary, many of the administrative functions currently performed by each division manager and the Senior Communications & Marketing Analyst would be transitioned to the new Senior Management Analyst, which would enable each division manager within Management Services to focus on core responsibilities.
Relieving each division of the administrative work that would be transferred to the new Senior Management Analyst would provide more time for division managers to enhance service quality in core areas. Major projects and initiatives that would benefit from more supervisory attention are:
Item: 8
53 3
8 6
4 Redevelopment of the Etnies Skatepark to a potential “all-wheel” facility Managing the continued growth of youth sports and related field allocations Implementation of roaming security services at City parks Providing two City-produced public events in the Performing Arts Center Opening the Senior Clubhouse for public rentals
Improving data analysis related to parking enforcement and homelessness to better direct City resources
Increasing public awareness related to wildfire mitigation and evacuation planning
Providing more emergency operations center training in-house Each of these aforementioned initiatives will have direct impacts on Lake Forest residents by improving access to public recreation, enhancing public safety, and providing more opportunities for the public to visit the Civic Center campus.
Conclusion:
Should the City Council approve the updated Classification Plan, the vacant Senior Communications and Marketing Analyst will be reclassified to a Senior Management Analyst position and recruited over the next several months.
The estimated $6,000 cost associated with the proposed reclassification will be offset by salary savings from existing vacancies and will not require additional budget appropriations.
The proposed City’s Classification Plan would remain at 93 full-time classifications, and 73 authorized full-time positions for Fiscal Year 2025-26 (Attachment 1). Staff recommend that the City Council adopt the Resolution revising the City’s Classification Plan and Salary Schedule (Attachment 2). The 2025-2027 Operating Budget includes sufficient funding to support the recommended actions.
FISCAL IMPACT:
The estimated $6,000 cost of the proposed changes to the Classification Plan will be offset by salary savings from existing vacancies and will not require additional appropriations. The 2025-2027 Operating Budget includes sufficient funding to cover the cost of the recommended action.
Item: 8
54 3
8 6
4 ATTACHMENTS:
1. Revised Classification Plan and Compensation Schedule FY 2025-26
2. Resolution Adopting a Revised Classification Plan and Compensation Schedule
Initiated By: Shelly Cisneros, Human Resources Manager
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 8
55 ATTACHMENT 1
Item: 8
56 City Manager 1 $308,427 - $322,306 7/1/2025 6/3/2025 Assistant City Manager 88 $17,780 $23,114 1 2026-XX
Deputy City Manager 84 $16,108 $20,940 1 2026-XX
Director of Finance 82 $15,332 $19,931 1 2026-XX
Director of Public Works/City Engineer 82 $15,332 $19,931 1 2026-XX Director of Community Development 81 $14,958 $19,445 1 2026-XX Director of Management Services 80 $14,593 $18,971 0 2026-XX Director of Community Services 79 $14,237 $18,508 0 2026-XX Asst Dir of Public Works/Asst City Engineer 76 $13,221 $17,187 1 2026-XX Assistant Director of Finance 75 $12,898 $16,768 1 2026-XX Director of Economic Development 75 $12,898 $16,768 0 2026-XX Engineering Services Manager/Asst City Engineer 74 $12,584 $16,359 0 2026-XX Assistant Director of Community Development 73 $12,277 $15,960 1 2026-XX Deputy Director of Maintenance and Facilities 73 $12,277 $15,960 1 2026-XX Information Technology Manager 72 $11,977 $15,570 1 2026-XX Accounting Manager 71 $11,685 $15,191 1 2026-XX
Planning Manager 71 $11,685 $15,191 0 2026-XX
CIP Manager 70 $11,400 $14,820 1 2026-XX
Traffic Engineering Manager 70 $11,400 $14,820 1 2026-XX City Clerk 69 $11,122 $14,459 1 2026-XX
Human Resources Manager 69 $11,122 $14,459 1 2026-XX
Public Works Maintenance Manager 69 $11,122 $14,459 0 2026-XX Principal Civil Engineer 68 $10,851 $14,106 1 2026-XX
Facilities Manager 66 $10,328 $13,426 1 2026-XX
Economic Development/Housing Manager 65 $10,076 $13,099 1 2026-XX Recreation Manager 65 $10,076 $13,099 2 2026-XX
Assistant to the City Manager 63 $9,591 $12,468 1 2026-XX Principal Planner 63 $9,591 $12,468 0 2026-XX
Public Safety Manager 63 $9,591 $12,468 1 2026-XX
Code Enforcement Manager 62 $9,357 $12,164 0 2026-XX
Communications & Marketing Manager 61 $9,128 $11,867 1 2026-XX Senior Information Technology Analyst 60 $8,906 $11,577 0 2026-XX Accounting Supervisor 59 $8,688 $11,295 0 2026-XX
Administrative Services Manager 59 $8,688 $11,295 1 2026-XX Environmental Manager 59 $8,688 $11,295 1 2026-XX
Classification Plan and Compensation Schedule
FY 2025-26
Effective January 20, 2026
Monthly Range
Minimum Annual Effective Date
if Different
Monthly Range
Maximum Resolution # Council
Meeting Date# of Pos AuthFull Time Job Classification* Salary Grade
1 Item: 8
57 Classification Plan and Compensation Schedule
FY 2025-26
Effective January 20, 2026
Senior Planner 59 $8,688 $11,295 3 2026-XX
Senior Street Maintenance Administrator 58 $8,477 $11,019 1 2026-XX Economic Development Manager 57 $8,270 $10,751 0 2026-XX Housing Manager 57 $8,270 $10,751 0 2026-XX
Senior Financial Analyst 57 $8,270 $10,751 0 2026-XX
Senior Management Analyst 57 $8,270 $10,751 3 2026-XX
Code Enforcement Supervisor 56 $8,068 $10,489 1 2026-XX Information Technology Analyst 56 $8,068 $10,489 2 2026-XX Senior Recreation Supervisor 56 $8,068 $10,489 3 2026-XX Facilities Supervisor 55 $7,871 $10,233 1 2026-XX
Public Works Supervisor 55 $7,871 $10,233 0 2026-XX
Senior Communications & Marketing Analyst 55 $7,871 $10,233 0 2026-XX Senior Landscape Administrator 54 $7,679 $9,983 2 2026-XX Street Maintenance Administrator 54 $7,679 $9,983 0 2026-XX Senior Accountant 53 $7,492 $9,740 0 2026-XX
Associate Planner 52 $7,309 $9,502 1 2026-XX
Environmental Compliance Inspector 52 $7,309 $9,502 1 2026-XX GIS/Applications Analyst 52 $7,309 $9,502 0 2026-XX
Communications & Marketing Analyst 51 $7,131 $9,270 1 2026-XX Finance Analyst 51 $7,131 $9,270 1 2026-XX
Management Analyst 51 $7,131 $9,270 3 2026-XX
Recreation Supervisor 51 $7,131 $9,270 3 2026-XX
Landscape Administrator 50 $6,957 $9,044 1 2026-XX
Senior Code Enforcement Officer 50 $6,957 $9,044 2 2026-XX Accountant 49 $6,787 $8,824 1 2026-XX
Executive Assistant 49 $6,787 $8,824 1 2026-XX
Senior Communications & Marketing Specialist 49 $6,787 $8,824 1 2026-XX Senior Community Outreach Specialist 49 $6,787 $8,824 0 2026-XX Assistant City Clerk 48 $6,622 $8,608 1 2026-XX
Information Technology Specialist 48 $6,622 $8,608 0 2026-XX Communications & Marketing Specialist 47 $6,460 $8,398 0 2026-XX Management Assistant 47 $6,460 $8,398 3 2026-XX
Assistant Planner 46 $6,303 $8,194 0 2026-XX
Code Enforcement Officer 46 $6,303 $8,194 2 2026-XX
GIS/Applications Technician 46 $6,303 $8,194 0 2026-XX
Records Coordinator 46 $6,303 $8,194 1 2026-XX
Senior Accounting Technician 46 $6,303 $8,194 2 2026-XX Community Outreach Specialist 45 $6,149 $7,994 1 2026-XX 2 Item: 8
58 Classification Plan and Compensation Schedule
FY 2025-26
Effective January 20, 2026
Engineering Technician 45 $6,149 $7,994 0 2026-XX
Senior Facilities Maintenance Specialist 45 $6,149 $7,994 0 2026-XX Senior Audio-Visual Technician 44 $5,999 $7,799 1 2026-XX Senior Building Permit Technician 43 $5,853 $7,609 0 2026-XX Senior Permit Technician 43 $5,853 $7,609 1 2026-XX
Accounting Technician 42 $5,710 $7,423 0 2026-XX
Administrative Specialist 42 $5,710 $7,423 2 2026-XX
Human Resources Technician 42 $5,710 $7,423 0 2026-XX
Building Permit Technician 41 $5,571 $7,242 0 2026-XX
Engineering Aide 41 $5,571 $7,242 0 2026-XX
Facilities Maintenance Specialist 41 $5,571 $7,242 1 2026-XX Management Aide 41 $5,571 $7,242 0 2026-XX
Permit Technician 41 $5,571 $7,242 0 2026-XX
Planning Aide 41 $5,571 $7,242 0 2026-XX
Audio-Visual Technician 40 $5,435 $7,065 0 2026-XX
Community Preservation Technician 40 $5,435 $7,065 0 2026-XX Records Specialist 39 $5,302 $6,893 0 2026-XX
Senior Office Specialist 35 $4,804 $6,245 0 2026-XX
Receptionist/Cashier 33 $4,572 $5,944 0 2026-XX
Office Specialist 31 $4,352 $5,657 0 2026-XX
73Total Authorization Full Time Positions
* Classifications listed above can be filled on a part-time basis at the hourly equivalent of the monthly salary listed. 3 Item: 8
59 Classification Plan and Compensation Schedule
FY 2025-26
Effective January 20, 2026
Part Time Job Classification Pay Grade Hourly Step A Hourly Step B Hourly Step C Hourly Step D Hourly Step E Hourly Step F Hourly Step G Resolution # Recreation Coordinator H12 $30.80 $32.34 $33.96 $35.66 $37.44 $39.31 $41.28 2026-XX H11 $29.33 $30.80 $32.34 $33.96 $35.66 $37.44 $39.31 2026-XX H10 $27.93 $29.33 $30.80 $32.34 $33.96 $35.66 $37.44 2026-XX H9 $26.60 $27.93 $29.33 $30.80 $32.34 $33.96 $35.66 2026-XX H8 $25.33 $26.60 $27.93 $29.33 $30.80 $32.34 $33.96 2026-XX Parking Control Officer H7 $24.12 $25.33 $26.60 $27.93 $29.33 $30.80 $32.34 2026-XX Senior Intern H6 $22.97 $24.12 $25.33 $26.60 $27.93 $29.33 $30.80 2026-XX Recreation Specialist H5 $21.88 $22.97 $24.12 $25.33 $26.60 $27.93 $29.33 2026-XX H4 $20.84 $21.88 $22.97 $24.12 $25.33 $26.60 $27.93 2026-XX Intern; Senior Recreation Leader; Park Attendant H3 $19.85 $20.84 $21.88 $22.97 $24.12 $25.33 $26.60 2026-XX H2 $18.90 $19.85 $20.84 $21.88 $22.97 $24.12 $25.33 2026-XX Recreation Leader H1 $18.00 $18.90 $19.85 $20.84 $21.88 $22.97 $24.12 2026-XX 4 Item: 8
60 ATTACHMENT 2
Item: 8
61 RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING A REVISED CLASSIFICATION PLAN
AND COMPENSATION SCHEDULE
THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES
HEREBY RESOLVE AS FOLLOWS:
WHEREAS, the Personnel Rules and Regulations for the City of Lake Forest provides for adoption, by resolution, of the Classification Plan and Compensation Schedule; and
WHEREAS, the Classification Plan and Compensation Schedule has been updated to reclassify one (1) classification; and
WHEREAS, the City Council’s adoption of the Classification Plan and Compensation Schedule will ensure compliance with the applicable state regulations that require the disclosure of position classifications and the corresponding compensation; and
WHEREAS, it is necessary to adopt the Classification Plan and Compensation Schedule by resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, DOES HEREBY RESOLVE, DETERMINE AND
ORDER AS FOLLOWS:
SECTION 1. The revised Classification Plan and Compensation Schedule has been updated to reclassify one (1) classification, attached hereto as Attachment A incorporated herein by this reference, is hereby adopted with an effective date of January 20, 2026.
PASSED, APPROVED AND ADOPTED this ___ day of _____, 2026 by the following vote, to wit:
_____________________
ROBERT PEQUEÑO
MAYOR
Item: 8
62 ATTEST:
______________________________
THY MERRITT
CITY CLERK
APPROVED AS TO FORM:
______________________
MATTHEW RICHARDSON
CITY ATTORNEY
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest,
California, do hereby certify that the foregoing Resolution No.__ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of _____, 2026 by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_______________________
THY MERRITT
CITY CLERK
Item: 8
63 Item: 8
64 City Manager 1 $308,427 - $322,306 7/1/2025 6/3/2025 Assistant City Manager 88 $17,780 $23,114 1 2026-XX
Deputy City Manager 84 $16,108 $20,940 1 2026-XX
Director of Finance 82 $15,332 $19,931 1 2026-XX
Director of Public Works/City Engineer 82 $15,332 $19,931 1 2026-XX Director of Community Development 81 $14,958 $19,445 1 2026-XX Director of Management Services 80 $14,593 $18,971 0 2026-XX Director of Community Services 79 $14,237 $18,508 0 2026-XX Asst Dir of Public Works/Asst City Engineer 76 $13,221 $17,187 1 2026-XX Assistant Director of Finance 75 $12,898 $16,768 1 2026-XX Director of Economic Development 75 $12,898 $16,768 0 2026-XX Engineering Services Manager/Asst City Engineer 74 $12,584 $16,359 0 2026-XX Assistant Director of Community Development 73 $12,277 $15,960 1 2026-XX Deputy Director of Maintenance and Facilities 73 $12,277 $15,960 1 2026-XX Information Technology Manager 72 $11,977 $15,570 1 2026-XX Accounting Manager 71 $11,685 $15,191 1 2026-XX
Planning Manager 71 $11,685 $15,191 0 2026-XX
CIP Manager 70 $11,400 $14,820 1 2026-XX
Traffic Engineering Manager 70 $11,400 $14,820 1 2026-XX City Clerk 69 $11,122 $14,459 1 2026-XX
Human Resources Manager 69 $11,122 $14,459 1 2026-XX
Public Works Maintenance Manager 69 $11,122 $14,459 0 2026-XX Principal Civil Engineer 68 $10,851 $14,106 1 2026-XX
Facilities Manager 66 $10,328 $13,426 1 2026-XX
Economic Development/Housing Manager 65 $10,076 $13,099 1 2026-XX Recreation Manager 65 $10,076 $13,099 2 2026-XX
Assistant to the City Manager 63 $9,591 $12,468 1 2026-XX Principal Planner 63 $9,591 $12,468 0 2026-XX
Public Safety Manager 63 $9,591 $12,468 1 2026-XX
Code Enforcement Manager 62 $9,357 $12,164 0 2026-XX
Communications & Marketing Manager 61 $9,128 $11,867 1 2026-XX Senior Information Technology Analyst 60 $8,906 $11,577 0 2026-XX Accounting Supervisor 59 $8,688 $11,295 0 2026-XX
Administrative Services Manager 59 $8,688 $11,295 1 2026-XX Environmental Manager 59 $8,688 $11,295 1 2026-XX
Senior Planner 59 $8,688 $11,295 3 2026-XX
Senior Street Maintenance Administrator 58 $8,477 $11,019 1 2026-XX Economic Development Manager 57 $8,270 $10,751 0 2026-XX Housing Manager 57 $8,270 $10,751 0 2026-XX
Senior Financial Analyst 57 $8,270 $10,751 0 2026-XX
Senior Management Analyst 57 $8,270 $10,751 3 2026-XX
Code Enforcement Supervisor 56 $8,068 $10,489 1 2026-XX Information Technology Analyst 56 $8,068 $10,489 2 2026-XX Senior Recreation Supervisor 56 $8,068 $10,489 3 2026-XX Facilities Supervisor 55 $7,871 $10,233 1 2026-XX
Public Works Supervisor 55 $7,871 $10,233 0 2026-XX
Senior Communications & Marketing Analyst 55 $7,871 $10,233 0 2026-XX Senior Landscape Administrator 54 $7,679 $9,983 2 2026-XX Street Maintenance Administrator 54 $7,679 $9,983 0 2026-XX Senior Accountant 53 $7,492 $9,740 0 2026-XX
Associate Planner 52 $7,309 $9,502 1 2026-XX
Environmental Compliance Inspector 52 $7,309 $9,502 1 2026-XX GIS/Applications Analyst 52 $7,309 $9,502 0 2026-XX
Communications & Marketing Analyst 51 $7,131 $9,270 1 2026-XX Finance Analyst 51 $7,131 $9,270 1 2026-XX
Management Analyst 51 $7,131 $9,270 3 2026-XX
Recreation Supervisor 51 $7,131 $9,270 3 2026-XX
Landscape Administrator 50 $6,957 $9,044 1 2026-XX
Senior Code Enforcement Officer 50 $6,957 $9,044 2 2026-XX Accountant 49 $6,787 $8,824 1 2026-XX
Executive Assistant 49 $6,787 $8,824 1 2026-XX
Senior Communications & Marketing Specialist 49 $6,787 $8,824 1 2026-XX Senior Community Outreach Specialist 49 $6,787 $8,824 0 2026-XX Assistant City Clerk 48 $6,622 $8,608 1 2026-XX
Information Technology Specialist 48 $6,622 $8,608 0 2026-XX Communications & Marketing Specialist 47 $6,460 $8,398 0 2026-XX Management Assistant 47 $6,460 $8,398 3 2026-XX
Assistant Planner 46 $6,303 $8,194 0 2026-XX
Code Enforcement Officer 46 $6,303 $8,194 2 2026-XX
GIS/Applications Technician 46 $6,303 $8,194 0 2026-XX
Records Coordinator 46 $6,303 $8,194 1 2026-XX
Senior Accounting Technician 46 $6,303 $8,194 2 2026-XX Community Outreach Specialist 45 $6,149 $7,994 1 2026-XX Engineering Technician 45 $6,149 $7,994 0 2026-XX
Senior Facilities Maintenance Specialist 45 $6,149 $7,994 0 2026-XX Senior Audio-Visual Technician 44 $5,999 $7,799 1 2026-XX Senior Building Permit Technician 43 $5,853 $7,609 0 2026-XX Senior Permit Technician 43 $5,853 $7,609 1 2026-XX
Accounting Technician 42 $5,710 $7,423 0 2026-XX
Administrative Specialist 42 $5,710 $7,423 2 2026-XX
Human Resources Technician 42 $5,710 $7,423 0 2026-XX
Building Permit Technician 41 $5,571 $7,242 0 2026-XX
Engineering Aide 41 $5,571 $7,242 0 2026-XX
Facilities Maintenance Specialist 41 $5,571 $7,242 1 2026-XX Management Aide 41 $5,571 $7,242 0 2026-XX
Permit Technician 41 $5,571 $7,242 0 2026-XX
Planning Aide 41 $5,571 $7,242 0 2026-XX
Audio-Visual Technician 40 $5,435 $7,065 0 2026-XX
Community Preservation Technician 40 $5,435 $7,065 0 2026-XX Records Specialist 39 $5,302 $6,893 0 2026-XX
Senior Office Specialist 35 $4,804 $6,245 0 2026-XX
Receptionist/Cashier 33 $4,572 $5,944 0 2026-XX
Office Specialist 31 $4,352 $5,657 0 2026-XX
73Total Authorization Full Time Positions
* Classifications listed above can be filled on a part-time basis at the hourly equivalent of the monthly salary listed.
Classification Plan and Compensation Schedule
FY 2025-26
Effective January 20, 2026
Monthly
Range
Minimum
Annual Effective Date
if Different
Monthly
Range
Maximum
Resolution # Council
Meeting Date# of Pos AuthFull Time Job Classification* Salary Grade
Attachment A
Item: 8
65 Part Time Job Classification Pay Grade Hourly Step A Hourly Step B Hourly Step C Hourly Step D Hourly Step E Hourly Step F Hourly Step G Resolution # Recreation Coordinator H12 $30.80 $32.34 $33.96 $35.66 $37.44 $39.31 $41.28 2026-XX H11 $29.33 $30.80 $32.34 $33.96 $35.66 $37.44 $39.31 2026-XX H10 $27.93 $29.33 $30.80 $32.34 $33.96 $35.66 $37.44 2026-XX H9 $26.60 $27.93 $29.33 $30.80 $32.34 $33.96 $35.66 2026-XX H8 $25.33 $26.60 $27.93 $29.33 $30.80 $32.34 $33.96 2026-XX Parking Control Officer H7 $24.12 $25.33 $26.60 $27.93 $29.33 $30.80 $32.34 2026-XX Senior Intern H6 $22.97 $24.12 $25.33 $26.60 $27.93 $29.33 $30.80 2026-XX Recreation Specialist H5 $21.88 $22.97 $24.12 $25.33 $26.60 $27.93 $29.33 2026-XX H4 $20.84 $21.88 $22.97 $24.12 $25.33 $26.60 $27.93 2026-XX Intern; Senior Recreation Leader; Park Attendant H3 $19.85 $20.84 $21.88 $22.97 $24.12 $25.33 $26.60 2026-XX H2 $18.90 $19.85 $20.84 $21.88 $22.97 $24.12 $25.33 2026-XX Recreation Leader H1 $18.00 $18.90 $19.85 $20.84 $21.88 $22.97 $24.12 2026-XX Item: 8
66 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Clerk
SUBJECT:
ORDINANCE AMENDING LAKE FOREST MUNICIPAL CODE SECTION
9.146.050 RELATING TO ACCESSORY DWELLING UNITS
RECOMMENDED ACTION(S):
Conduct second reading of and adopt an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST AMENDING §
9.146.050 OF THE LAKE FOREST MUNICIPAL CODE RELATING TO
ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING
UNITS TO COMPLY WITH RECENT CHANGES IN STATE LAW, AND FINDING
THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES CODE § 21080.17."
EXECUTIVE SUMMARY:
The Ordinance (Attachment) would amend Lake Forest Municipal Code (“LFMC”) § 9.146.050 to align the City’s Accessory Dwelling Unit (“ADU”) and Junior Accessory Dwelling Unit (“JADU”) regulations with recent changes to state law.
Except as noted, these state-law amendments take effect January 1, 2026.
The Planning Commission considered the draft ordinance at a public hearing on December 4, 2025, and recommended its adoption.
On December 2, 2025, the City Council adopted an urgency version of the ordinance to ensure that (1) the City’s existing supplemental ADU standards remained in effect, and (2) the LFMC would be consistent with state law as of January 1, 2026. The City Council conducted a first reading of the attached ordinance on January 6, 2026. Staff recommend the City Council conduct a second reading and adopt the attached ordinance to maintain ongoing consistency with state law and continue the City’s supplemental standards.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
Item: 9
67 ATTACHMENTS:
Ordinance on ADUs and JADUs
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
Item: 9
68 55136.00400\44401101.1
-1-
ATTACHMENT
Item: 9
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ORDINANCE NO. ________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST AMENDING § 9.146.050 OF THE LAKE
FOREST MUNICIPAL CODE RELATING TO ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING
UNITS TO COMPLY WITH RECENT CHANGES IN STATE
LAW, AND FINDING THE ACTION TO BE STATUTORILY
EXEMPT FROM CEQA UNDER PUBLIC RESOURCES
CODE § 21080.17
WHEREAS, the City of Lake Forest, California (“City”) is a municipal corporation, duly organized under the constitution and laws of the State of California; and
WHEREAS, state law authorizes cities to act by ordinance to provide for the creation and regulation of accessory dwelling units (“ADUs”) and junior accessory dwelling units (“JADUs”); and
WHEREAS, in recent years, the California Legislature has approved, and the Governor has signed into law, a number of bills that, among other things, amend various sections of the Government Code to impose new limits on local authority to regulate ADUs and JADUs; and
WHEREAS, in 2025, the California Legislature approved, and the Governor signed into law, further amendments to state ADU law;
WHEREAS, the new updates to state ADU law take effect on January 1, 2026, and for the City’s ADU ordinance to remain valid, it must be amended to reflect the most recent changes to state law; and
WHEREAS, the City desires to amend its local regulatory scheme for the construction of ADUs and JADUs to reflect the most recent changes to state law; and WHEREAS, on December 2, 2025, the City Council adopted an urgency ordinance amending Section 9.146.050 of the Lake Forest Municipal Code to comply with recent changes to state law that impose new limits on local authority to regulate ADUs and JADUs; and
WHEREAS, on December 4, 2025, the Planning Commission held a duly-noticed public hearing and considered the staff report, recommendations by staff, and public testimony concerning this proposed Ordinance. Following the public hearing, the Planning Item: 9
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Commission voted to forward the Ordinance to the City Coun cil with a recommendation in favor of its adoption; and
WHEREAS, on January 6, 2026, the City Council held a duly-noticed public hearing to consider the Ordinance, including: (1) the public testimony and agenda reports prepared in connection with the Ordinance, (2) the policy considerations discussed therein, and (3) the consideration and recommendation by the City’s Planning Commission; and
WHEREAS, all leg al prerequ isites to the ad option of this Resolutio n have occurred.
NOW, THEREFORE, the City Council of the Cit y of Lake Forest does ordai n as follows:
Section 1. Incorporation. Th e recitals above are true and correct and are each incorporated by reference and adopted as findings by the City Council.
Section 2. CEQA. Under California Public Resources Code section 21080.17, the California Environmental Quality Act (“CEQA”) does not apply to the adoption of an ordinance by a city or county implementing the provisions of Article 2 of Chapter 13 of Division 1 of Title 7 of the California Government Code, which is California’s ADU law and which also regulates JADUs, as defined by section 66313. Therefore, adoption of the Ordinance is statutorily exempt from CEQA in that it implements state ADU law.
Section 3. General Plan. The City Council hereby finds that the adoption of the Ordinance is consistent with the General Plan as a matter of law under Government Code section 66314(c). Specifically, the Zoning Code Amendment implements the following General Plan implementation actions:
Goal 1: Adequate housing to meet the existing and future needs of Lake Forest residents.
Policy 1.1: Allow for the development of a variety of housing opportunities (ownership and rental) in Lake Forest including low-density single-family homes, moderate-density townhomes, higher-density apartments and multi-family projects, mixed-use development, accessory dwelling units, and mobile homes to fulfill regional housing needs.
Section 4. Recommendation. Code Amendment. Section 9.146.050 of the Lake Forest Municipal Code is hereby amended as provided in Exhibit “A,” with additions shown in underline and deletions in strikethrough, attached hereto and incorporated herein by reference.
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Section 5. Effective Date. This Ordinance shall become effective 30 days after the Council adopts this Ordinance.
Section 6. HCD Submittal. In accordance with Government Code sections 66326 and 66333.5, the City Clerk is directed to submit a copy of this Ordinance to the California Department of Housing and Community Development within 60 days after adoption.
Section 7. Publication. The City Clerk certifies that this Ordinance was adopted by the City Council at a regular meeting on January 20, 2026.
Section 8. Custodian of Records. The custodian of records for this Ordinance is the City Clerk and the records comprising the administrative record are located at Lake Forest City Hall, 100 Civic Center, Lake Forest, California 92630.
Section 9. Severability. If any provision of this Ordinance or its application to any person or circumstance is held to be invalid by a court of competent jurisdiction, such invalidity has no effect on the other provisions or applications of the Ordinance that can be given effect without the invalid provision or application, and to this extent, the provisions of this Ordinance are severable. The City Council declares that it would have adopted this Ordinance irrespective of the invalidity of any portion thereof.
PASSED, APPROVED AND ADOPTED this 20th day of January, 2026 by the following vote:
_____________________________
ROBERT PEQUEÑO
MAYOR
ATTEST:
________________________________
THY MERRITT
CITY CLERK
APPROVED AS TO FORM:
________________________________
MATTHEW E. RICHARDSON
CITY ATTORNEY
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest, do hereby certify that the foregoing Ordinance No. ____ was duly adopted and passed at a regular meeting of the Lake Forest City Council on the 20TH day of January, 2026, by the following roll-call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
__________________________
THY MERRITT
CITY CLERK
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Exhibit “A”
Proposed Ordinance
[Attached]
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§ 9.146.050. Accessory dwelling units.
A. Purpose. The purpose of this section is to allow and regulate accessory dwelling units (ADUs) and junior accessory dwelling units (JADUs) in compliance with Chapter 13 of Division 1 of Title 7 of the California Government Code.
B. Effect of Conforming. An ADU or JADU that conforms to the standards in this section will not be:
1. Deemed to be inconsistent with the City's General Plan and zoning designation for the lot on which the ADU or JADU is located.
2. Deemed to exceed the allowable density for the lot on which the ADU or JADU is located.
3. Considered in the application of any local ordinance, policy, or program to limit residential growth.
4. Required to correct a nonconforming zoning condition, as defined in subsection C below. This does not prevent the City from enforcing compliance with applicable building standards in accordance with Health and Safety Code Section 17980.12.
C. Definitions. As used in this section, terms are defined as follows:
1. "Accessory dwelling unit" or "ADU" means an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence. An accessory dwelling unit also includes the following:
a. An efficiency unit, as defined by Section 17958.1 of the California Health and Safety Code; and
b. A manufactured home, as defined by Section 18007 of the California Health and Safety Code.
2. "Accessory structure" means a structure that is accessory and incidental to a dwelling located on the same lot.
3. "Complete independent living facilities" means permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the single-family or multifamily dwelling is or will be situated.
4. "Director" means the Director of Community Development.
5. "Efficiency kitchen" means a kitchen that includes all of the following:
a. A cooking facility with appliances.
b. A food preparation counter and storage cabinets that are of a reasonable size in relation to the size of the JADU.
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6. "Junior accessory dwelling unit" or "JADU" means a residential unit that satisfies all of the following:
a. It is no more than 500 square feet of interior livable space in size. b. It is contained entirely within an existing or proposed single-family structure. An enclosed use within the residence, such as an attached garage, is considered to be a part of and contained within the single-family structure. c. It includes its own separate sanitation facilities or shares sanitation facilities with the existing or proposed single-family structure.
d. If the unit does not include its own separate bathroom, then it contains an interior entrance to the main living area of the existing or proposed single- family structure in addition to an exterior entrance that is separate from the main entrance to the primary dwelling.
e. It includes an efficiency kitchen, as defined in subsection (C)(5) above.
7. "Livable space" means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.
8. "Living area" means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure.
9. "Nonconforming zoning condition" means a physical improvement on a property that does not conform with current zoning standards.
10. "Passageway" means a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the ADU or JADU.
11. "Proposed dwelling" means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
12. "Public transit" means a location, including, but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.
13. "Tandem parking" means that two or more automobiles are parked on a driveway or in any other location on a lot, lined up behind one another.
D. Approvals. The following approvals apply to ADUs and JADUs created under this section:
1. Ministerial ADU and Building Permits Required. Every ADU and JADU requires an ADU permit and a building permit. The City will review and approve permit applications in accordance with subsection (D)(3) below.
2. Processing Fee. The City may charge a fee to reimburse it for costs incurred in processing ADU permits, including the costs of adopting or amending the City’s Item: 9
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ADU ordinance. The ADU-permit processing fee is determined by the Director and approved by the City Council by resolution.
3. Process and Timing.
a. Completeness.
i. Determination in 15 days. The City will determine whether an application to create or serve an ADU or JADU is complete and will provide written notice of the determination to the applicant within 15 business days after the City receives the application submittal. ii. Incomplete items. If the City’s determination under subsection (D)(3)(a)(i) above is that the application is incomplete, the City’s notice must list the incomplete items and describe how the application can be made complete.
iii. Cure. After receiving a notice that the application is incomplete, the applicant may cure and address the items that were deemed by the City to be incomplete.
iv. Subsequent submittals. If the applicant submits additional information to address incomplete items, within 15 business days of the subsequent submittal the City will determine in writing whether the additional information remedies all the incomplete items that the City identified in its original notice. The City may not require the application to include an item that was not included in the original notice.
v. Deemed complete. If the City does not make a timely determination as required by this subsection (A), the application or resubmitted application is deemed complete for the purposes of subsection (D)(3)(c) below.
vi. Appeal of incompleteness. An applicant may appeal the City’s determination that the application is incomplete by submitting a written appeal to the City Clerk. The Planning Commission will review the written appeal and affirm or reverse the completeness determination and provide a final written determination to the applicant within 60 business days after receipt of the appeal. b. No discretion or hearing. Ministerial permits for an ADU or JADU are considered and approved without discretionary review or a hearing. c. Deadline to approve or deny ministerial approvals. The City must approve or deny an application to create an ADU or JADU within 60 days from the date that the City receives a complete application. If the City has not approved or denied the complete application within 60 days, the application is deemed approved unless either:
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i. The applicant requests a delay, in which case the 60-day time period is tolled for the period of the requested delay, or
ii. When an application to create an ADU or JADU is submitted with a permit application to create a new single-family or multifamily dwelling on the lot, the City may delay acting on the permit application for the ADU or JADU until the City acts on the permit application to create the new single-family or multifamily dwelling, but the application to create the ADU or JADU will still be considered ministerially without discretionary review or a hearing. d. Denial. If the City denies an application to create an ADU or JADU, the City must provide the applicant with comments that include, among other things, a list of all the defective or deficient items and a description of how the application may be remedied by the applicant. Notice of the denial and corresponding comments must be provided to the applicant within the 60- day time period established by subsection (D)(3)(c) above. e. Appeal of denial. An applicant may appeal the City’s denial of the application by submitting a written appeal to the City Clerk. The Planning Commission will review the written appeal and affirm or reverse the denial and provide a final written determination to the applicant within 60 business days after receipt of the appeal.
f. Concurrent review of demolition. A demolition permit for a detached garage that is to be replaced with an ADU is reviewed with the application for the ADU and issued at the same time.
E. Classes.
1. Class 1: Statutorily Regulated. Class 1 ADUs and JADUs are approved under Government Code Section 66323. If an ADU or JADU complies with each of the general requirements in subsection (F) below, it is allowed in each of the scenarios provided in this subsection (E)(1). An ADU and JADU approved under subsection (E)(1)(a) may be combined with an ADU approved under subsection (E)(1)(b), and ADUs approved under subsection (E)(1)(c) may be combined with ADUs approved under subsection (E)(1)(d).
a. Converted on Single-Family Lot. One ADU (as described in this subsection (E)(1)(a)) and one JADU on a lot with a proposed or existing single-family dwelling on it, where the ADU or JADU:
i. Is either: within the space of a proposed single-family dwelling; or within the existing space of an existing single-family dwelling; or (in the case of an ADU only) within the existing space of an accessory structure, plus up to 150 additional square feet if the expansion is limited to accommodating ingress and egress; and Item: 9
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ii. Has exterior access that is independent of that for the single-family dwelling; and
iii. Has side- and rear-yard setbacks sufficient for fire and safety, as dictated by applicable building and fire codes.
iv. The JADU complies with the requirements of Government Code Sections 66333 through 66339.
b. Limited Detached on Lot with Single-Family. One detached, new- construction ADU on a lot with a proposed or existing single-family dwelling, if the detached ADU satisfies each of the following limitations:
i. The side- and rear-yard setbacks are at least four feet. ii. The total floor area is 800 square feet of livable space or smaller. iii. The peak height above grade does not exceed the applicable height limit provided in subsection (E)(2) below.
c. Converted on Lot with Multifamily. One or more ADUs within portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each converted ADU complies with state building standards for dwellings. Under this subsection (E)(1)(c), at least one converted ADU is allowed within an existing multifamily dwelling, up to a quantity equal to 25 percent of the existing multifamily dwelling units. d. Limited Detached on Lot with Multifamily. No more than two detached ADUs on a lot with a proposed multifamily dwelling, or up to eight detached ADUs on a lot with an existing multifamily dwelling, if each detached ADU satisfies all of the following:
i. The side- and rear-yard setbacks are at least four feet. If the existing multifamily dwelling has a rear- or side-yard setback of less than four feet, the City will not require any modification to the multifamily dwelling as a condition of approving the ADU. ii. The peak height above grade does not exceed the applicable height limit provided in subsection (F)(2) below.
iii. If the lot has an existing multifamily dwelling, the quantity of detached ADUs does not exceed the number of primary dwelling units on the lot.
2. Class 2: Locally Regulated. Class 2 ADUs are approved under Government Code Section 66314–66322. Except for Class 1 ADUs approved under subsection (E)(1) above, all ADUs are subject to the standards set forth in subsections (F) and (G) below.
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F. General Requirements. The following requirements apply to all Class 1 and Class 2 ADUs and JADUs:
1. Zoning.
a. A Class 1 ADUapproved under subsection (E)(1) above may be created on a lot in a residential or mixed-use zone.
b. A Class 2 ADUapproved under subsection (E)(2) above may be created on a lot that is zoned to allow single-family dwelling residential use or multifamily dwelling residential use.
c. In accordance with Government Code Section 66333(a), a JADU may only be created on a lot zoned for single-family residences.
2. Height.
a. Except as otherwise provided by subsections (F)(2)(b) and (F)(2)(c) below, a detached ADU created on a lot with an existing or proposed single-family or multifamily dwelling unit may not exceed 16 feet in height. b. A detached ADU may be up to 18 feet in height if it is created on a lot with an existing or proposed single-family or multifamily dwelling unit that is located within one-half mile walking distance of a major transit stop or a high quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code, and the ADU may be up to two additional feet in height (for a maximum of 20 feet) if necessary to accommodate a roof pitch on the ADU that is aligned with the roof pitch of the primary dwelling unit.
c. A detached ADU created on a lot with an existing or proposed multifamily dwelling that has more than one story above grade may not exceed 18 feet in height.
d. An ADU that is attached to the primary dwelling may not exceed 25 feet in height or the height limitation imposed by the underlying zone that applies to the primary dwelling, whichever is lower. Notwithstanding the foregoing, ADUs subject to this subsection (F)(2)(d) may not exceed two stories. e. For purposes of this subsection (F)(2), height is measured from existing legal grade or the level of the lowest floor, whichever is lower, to the peak of the structure.
3. Fire Sprinklers.
a. Fire sprinklers are required in an ADU or JADU if sprinklers are required in the primary residence.
b. The construction of an ADU or JADU does not trigger a requirement for fire sprinklers to be installed in the existing primary dwelling.
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4. Rental Term. No ADU or JADU may be rented for a term that is shorter than 30 days. This prohibition applies regardless of when the ADU or JADU was created.
5. No Separate Conveyance. An ADU or JADU may be rented, but, except as otherwise provided in Government Code Section 66341, no ADU or JADU may be sold or otherwise conveyed separately from the lot and the primary dwelling (in the case of a single-family lot) or from the lot and all of the dwellings (in the case of a multifamily lot).
6. Septic System. If the ADU or JADU will connect to an on-site waste-water treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years.
7. Owner Occupancy.
a. ADUs. ADUs are not subject to an owner-occupancy requirement. b. JADUs.
i. Generally. As required by state law, JADUs are generally subject to an owner-occupancy requirement. A natural person with legal or equitable title to the property must reside on the property, in either the primary dwelling or JADU, as the person's legal domicile and permanent residence.
ii. Exceptions. The owner-occupancy requirement in this subsection (F)(7)(b) does not apply in either of the following situations:
I. The JADU has separate sanitation facilities (i.e., does not share sanitation facilities with the existing primary dwelling unit structure).
II. The property is entirely owned by another governmental agency, land trust, or housing organization.
8. Deed Restriction. Prior to issuance of a certificate of occupancy for a JADU, a deed restriction must be recorded against the title of the property in the County Recorder's office and a copy filed with the Director. The deed restriction must run with the land and bind all current and future owners. The form of the deed restriction will be provided by the City and must provide that the:
a. The JADU may not be sold separately from the primary dwelling. b. The JADU is restricted to the approved size and to other attributes allowed by this section.
c. The deed restriction runs with the land and may be enforced against future property owners.
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d. The deed restriction may be removed if the owner eliminates the JADU, as evidenced by, for example, removal of the kitchen facilities. To remove the deed restriction, an owner may make a written request of the Director, providing evidence that the JADU has in fact been eliminated. The Director may then determine whether the evidence supports the claim that the JADU has been eliminated. Appeal may be taken from the Director’s determination consistent with other provisions of this Code. If the JADU is not entirely physically removed, but is only eliminated by virtue of having a necessary component of an JADU removed, the remaining structure and improvements must otherwise comply with applicable provisions of this Code.
e. The deed restriction is enforceable by the director or his or her designee for the benefit of the City. Failure of the property owner to comply with the deed restriction may result in legal action against the property owner, and the City is authorized to obtain any remedy available to it at law or equity, including, but not limited to, obtaining an injunction enjoining the use of the JADU in violation of the recorded restrictions or abatement of the illegal unit.
9. Building and Safety.
a. Must comply with building code. Subject to subsection (F)(9)(b) below, all ADUs and JADUs must comply with all local building code requirements. b. No change of occupancy. Construction of an ADU does not constitute a Group R occupancy change under the local building code, as described in Section 310 of the California Building Code, unless the Building Official or Code Enforcement Division officer makes a written finding based on substantial evidence in the record that the construction of the ADU could have a specific, adverse impact on public health and safety. Nothing in this subsection (F)(9)(b) prevents the City from changing the occupancy code of a space that was uninhabitable space or that was only permitted for nonresidential use and was subsequently converted for residential use in accordance with this section.
10. Certificate of Occupancy Timing.
a. Generally. No certificate of occupancy for an ADU or JADU may be issued before the certificate of occupancy is issued for the primary dwelling unit. b. Limited Exception for State-declared Emergencies. Notwithstanding subsection (F)(10)(a) above, a certificate of occupancy for an ADU may be issued before a certificate of occupancy for the primary dwelling if each of the following requirements are met:
(i) The county is subject to a proclamation of a state of emergency made by the California Governor on or after February 1, 2025.
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(ii) The primary dwelling was substantially damaged or destroyed by an event referenced in the Governor’s state of emergency
proclamation.
(iii) The ADU has been issued construction permits and has passed all required inspections.
(iv) The ADU is not attached to the primary dwelling.
G. Specific ADU Requirements. The following requirements apply only to Class 2 ADUs approved under subsection (E)(2) above. This subsection (G) does not apply to Class 1 ADUs or JADUs approved under subsection (E)(1) above.
1. Maximum Size.
a. The maximum size of a detached or attached ADU subject to this subsection (G) is 850 square feet of interior livable space for a studio or one bedroom unit and 1,000 square feet of interior livable space for a unit with two or more bedrooms.
b. An attached ADU that is created on a lot with an existing primary dwelling is further limited to 50 percent of the floor area of the existing primary dwelling.
c. No application of the percent-based size limit in subsection (G)(1)(b) above or of a front yard setback requirement may require the ADU to be less than 800 square feet of interior livable space.
2. Setbacks.
a. ADUs that are subject to this subsection (G) must conform to a 25-foot front-yard setback, subject to subsection (G)(1)(c) above. b. An ADU that is subject to this subsection (G) must conform to four-foot side- and rear-yard setbacks.
c. No setback is required for an ADU that is subject to this subsection (G) if the ADU is constructed in the same location and to the same dimensions as an existing structure.
3. Passageway. No passageway, as defined by subsection (C)(9) above, is required for an ADU.
4. Parking.
a. Generally. One off-street parking space is required for each ADU or bedroom, whichever is less. The parking space may be provided in setback areas or as tandem parking, as defined by subsection (C)(9) above. b. Exceptions. No parking under subsection (G)(4)(a) is required in the following situations:
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i. The ADU is located within one-half mile walking distance of public transit, as defined in subsection (C)(11) above.
ii. The ADU is located within an architecturally and historically significant historic district.
iii. The ADU is part of the proposed or existing primary residence or an accessory structure.
iv. When on-street parking permits are required but not offered to the occupant of the ADU.
v. When there is an established car share vehicle stop located within one block of the ADU.
vi. When the permit application to create an ADU is submitted with an application to create a new single-family or new multifamily dwelling on the same lot, provided that the ADU or the lot satisfies any other criteria listed in subsections (G)(4)(b)(i) through (v) above.
c. No Replacement. When a garage, carport, covered parking structure, or uncovered parking space is demolished in conjunction with the construction of an ADU or converted to an ADU, those off-street parking spaces are not required to be replaced.
d. Driveway. The ADU and primary dwelling must use the same paved driveway for vehicular access between the street and any spaces provided for off-street parking, whether open or enclosed, including any garage. An existing driveway serving the primary residence may be widened to accommodate any new parking space serving the ADU, provided that the maximum width of the driveway does not exceed 30 feet or 60% of the width of the lot, whichever is greater. For purposes of determining the maximum driveway width, the width of the lot is measured along the property line over which driveway access from the street is provided. All driveways must have a minimum depth of 18 feet on private property.
e. Each unenclosed parking space shall be at least nine feet wide and 18 feet long.
f. Each parking space that is provided in an enclosed garage shall be at least 10 feet wide and 20 feet long and have at least seven and one-half (7 1/2) feet vertical clearance.
5. Architectural Requirements.
a. The ADU must have an independent exterior entrance, apart from that of the primary dwelling.
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b. The interior horizontal dimensions of an ADU must be at least 10 feet wide in every direction.
H. Fees. The following requirements apply to all Class 1 ADUs and JADUs and Class 2 ADUs that are approved under subsections (E)(1) or (D)(2) above.
1. Impact Fees.
a. No impact fee is required for a JADU or for an ADU that has less than 750 square feet of interior livable space. For purposes of this subsection (H)(1), "impact fee" means a "fee" under the Mitigation Fee Act (Government Code Section 66000(b)) and a fee under the Quimby Act (Government Code Section 66477). "Impact fee" here does not include any connection fee or capacity charge for water or sewer service.
b. A JADU or ADU with less than 500 square feet of interior livable space does not increase assessable space by 500 square feet for purposes of Education Code Section 17620(a)(1)(C), and is therefore not subject to school fees under Education Code Section 17620.
c. Any impact fee that is required for an ADU that has 750 square feet or more of interior livable space must be charged proportionately in relation to the square footage of the primary dwelling unit (e.g., the floor area of the ADU, divided by the floor area of the primary dwelling, times the typical fee amount charged for a new dwelling.)
2. Utility Connection and Fees.
a. If an ADU or JADU is constructed with a new single-family home, a separate gas and electric utility connection directly between the ADU or JADU and the utility and payment of the normal connection fee and capacity charge for a new dwelling are required.
b. Except as described in subsection (H)(2)(a), JADUs and converted ADUs on a single-family lot that are created under subsection (E)(1)(a) above are not required to have a new or separate utility connection directly between the JADU or ADU and the utility. Nor is a connection fee or capacity charge required. Notwithstanding the rest of this paragraph, a direct utility connection is required for separate conveyance of an ADU when separate conveyance is allowed under this section.
c. Except as described in subsection (H)(2)(a), all ADUs that are not covered by subsection (H)(2)(b) require a new, separate gas and electricity utility connections directly between the ADU and the utility.
i. The connections are subject to a connection fee that is proportionate to the burden created by the ADU, based on floor area.
ii. The portion of the fee or charge that is charged by the City may not exceed the reasonable cost of providing this service.
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I. Nonconforming Zoning Code Conditions, Building Code Violations, and Unpermitted Structures.
1. Generally. The City will not deny an ADU or JADU application due to a nonconforming zoning condition, building code violation, or unpermitted structure on the lot that does not present a threat to the public health and safety and that is not affected by the construction of the ADU or JADU.
2. Unpermitted ADUs and JADUs constructed before 2020.
a. Permit to Legalize. As required by state law, the City may not deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if denial is based on either of the following grounds:
i. The ADU or JADU violates applicable building standards; or ii. The ADU or JADU does not comply with the state ADU or JADU law or this section.
b. Exceptions.
i. Notwithstanding subsection (I)(2)(a) above, the City may deny a permit to legalize an existing but unpermitted ADU or JADU that was constructed before January 1, 2020, if the City makes a finding that correcting a violation is necessary to comply with the standards specified in California Health and Safety Code Section 17920.3. ii. Subsection (I)(2)(a) above does not apply to a building that is deemed to be substandard in accordance with California Health and Safety Code Section 17920.3.
J. Nonconforming ADUs and Discretionary Approval. Any proposed ADU or JADU that would otherwise be allowed under this section but that does not conform to the objective standards set forth in subsections (A) through (I) of this section may be allowed by the City with a use permit, in accordance with Chapter 9.184 of this Code.
K. Parcels Created Under Government Code Section 66499.41. Notwithstanding anything to the contrary set forth in this section, no ADU or JADU may be created on a parcel resulting from a subdivision under Government Code Section 66499.41. (Gov. Code, § 66499.41(g).)
Item: 9
86 CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: Information Technology
SUBJECT:
PROFESSIONAL CONSULTANT SERVICES AGREEMENT WITH DRAW TAP
GIS FOR GEOGRAPHIC INFORMATION SYSTEM PROFESSIONAL
SERVICES
RECOMMENDED ACTION(S):
1. Approve a professional consultant services agreement in the amount of $376,740.00 to Draw Tap GIS, LLC for Geographic Information System Professional Services.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Agreement, substantially in the form attached.
EXECUTIVE SUMMARY:
The City’s Geographic Information System (“GIS”) supports essential City operations, including planning, infrastructure management, emergency services, and public engagement. Following the departure of the City’s GIS staff member in early 2025, the City Manager approved a temporary professional services agreement to maintain continuity of GIS operations. During this interim period, the use of GIS professional services demonstrated improved service levels and access to specialized expertise beyond the capacity of a single staff position.
During the City’s Strategic Plan development process, departments also identified the need for more advanced and modernized GIS capabilities, reinforcing the importance of maintaining professional GIS support. As part of the adopted FY 2025–2027 Operating Budget, funding was approved to continue GIS professional services.
Staff conducted a competitive Request for Proposals (“RFP”) process to procure long-term GIS professional services. Following a comprehensive evaluation process, Draw Tap GIS, LLC was determined to be the most qualified firm. Staff recommends awarding a new agreement to Draw Tap GIS, LLC, in the amount of $376,740 to perform GIS Professional Services under an initial three-year term with two optional one-year extensions (“Agreement”).
Item: 10
87 BACKGROUND:
The GIS remains a critical component of the City’s Information Technology (“IT”) program, providing essential tools for data collection, management, analysis, and visualization to support City operations, including land use planning, infrastructure management, emergency services, and public engagement.
Prior to April 2025, the City’s GIS functions were performed by a single staff position, with approximately 50 percent of that position allocated to GIS responsibilities. Following the departure of the GIS staff member, the City Manager approved a six-month Professional Services Agreement with Draw Tap GIS, LLC on March 25, 2025, to maintain continuity of GIS operations during the transition period.
During the interim service period, the use of GIS professional services demonstrated improved service levels and access to specialized technical expertise that could not be reasonably provided by a single staff position. During the City’s Strategic Plan development process in the fourth quarter of FY 2024– 25, departments also identified future GIS enhancement needs, reinforcing the need for a broader range of GIS expertise to support ongoing operations. Based on operational experience and increased service demand, staff recommended continuing GIS professional services, and the City Council approved funding for these services as part of the adopted FY 2025–2027 Operating Budget.
To ensure uninterrupted GIS support while preparing a competitive RFP for long- term services, the City Manager approved a First Amendment to the existing Professional Services Agreement on September 10, 2025. The amendment extended the contract term through January 24, 2026, but did not increase compensation or expand the scope of work. This RFP represents the next step in implementing the City Council-approved budget direction through a competitive procurement process.
DISCUSSION:
Staff initiated a competitive procurement process to solicit proposals for GIS Professional Services. An RFP was issued in September 2025 for a three-year term with two optional one-year extensions. The solicitation was posted on OpenGov, the City’s electronic procurement management system. The RFP received 1,010 public views, 60 firms downloaded the solicitation documents, and 18 firms submitted proposals.
Pursuant to the City’s Purchasing and Contracting Guidelines, a selection committee comprised of the Director of Public Works, Information Technology Manager, and Senior Planner (Community Development) evaluated the Item: 10
88 proposals. The evaluation process consisted of three phases: (1) Technical Review of written proposals, (2) Qualifications Interviews, and (3) Revised Cost Proposal evaluation. Firms were required to achieve an average score of at least 60 points (60 percent) in the Technical Review phase to advance to the interview phase.
Following the Technical Review, eight of the eighteen firms met the minimum scoring threshold and were invited to participate in interviews: Blue Raster; Compass Rose GIS; CSG Consultants, Inc.; Draw Tap GIS, LLC; Geographic Technologies Group; LSA Associates, Inc.; The CNA Corporation; and Timmons Group. Interviews were conducted on November 17, 19, and 20, 2025. The results of the Technical Review and Interview phases are summarized in Tables 1 and 2.
Table 1: Technical Review Phase Scoring
Vendor Evaluator 1 Evaluator 2 Evaluator 3 Total Score
(Max Score
100)
Draw Tap GIS, LLC 80 91 90 87
Compass Rose GIS 78.5 71 88 79.17
LSA Associates, Inc. 72.5 80 76 76.17
Timmons Group 71.5 79.5 76.5 75.83
CSG Consultants, Inc. 50 68 85 67.67
Blue Raster 51.5 79.5 58.5 63.17
Geographic Technologies
Group
52.5 75.5 60 62.67
The CNA Corporation 72.5 50 58.5 60.33
MGT Impact Solutions,
LLC
58 53 58.5 56.5
RSG, Inc. 51 50 59.5 53.5
GCS Holdings, INC. 42.5 53 57.5 51
Farallon Geographics 32.5 40 80 50.83
Nobel Systems 48.5 50 52 50.17
Engineering Resources of
Southern California, Inc.
41 50 57.5 49.5
PaleoWest, LLC. 46 50 51 49
Item: 10
89 Table 2: Interview and Costing Review
Vendor Evaluator 1 Evaluator 2 Evaluator 3 Total Score
(Max Score
200)
Draw Tap GIS, LLC 180 179.2 184.8 181.33
Compass Rose GIS 180 128 181.6 163.2
Blue Raster 152 112.8 142.4 135.73
Geographic Technologies
Group
134 88.4 158 126.8
LSA Associates, Inc. 148 74.4 151.2 124.53
Timmons Group 120.2 122.6 129 123.93
CSG Consultants, Inc. 127.4 94.6 136.2 119.4
The CNA Corporation 136.8 82.4 132 117.07
As part of the procurement process, all eight interviewed firms were provided the opportunity to submit revised cost proposals. Five firms submitted revised cost proposals, and three firms waived the opportunity. The revised cost proposals were used for the final cost evaluation.
Proposed pricing is based on hourly rates on an as-needed basis, with no fixed monthly or base fee. To compare cost proposals in a fair and equitable manner, staff asked firms to estimate their proposed cost assuming 15 hours per week of GIS professional services, based on their proposed hourly rates and service approach. These estimated weekly and annual costs were used solely for comparative evaluation purposes and do not represent a guaranteed or fixed level of service.
With this evaluation scenario applied, the cost proposals for the eight interviewed firms are summarized in Table 3, and the impact of cost on the overall scoring is reflected in Table 2 above.
Table 3: Cost Proposals
Firm Year 1 Year 2 Year 3 Total
Blue Raster $137,280.00 $143,520.00 $149,760.00 $430,560.00 Compass Rose
GIS
$87,360.00 $87,360.00 $87,360.00 $262,080.00
CSG Consultants,
Inc.
$94,120.00 $94,120.00 $94,120.00 $282,360.00
Draw Tap GIS,
LLC
$125,580.00 $125,580.00 $125,580.00 $376,740.00
Item: 10
90 Firm Year 1 Year 2 Year 3 Total
Geographic
Technologies
Group
$90,844.00 $90,844.00 $90,844.00 $272,532.00
LSA Associates,
Inc.
$126,152.00 $126,152.00 $126,152.00 $378,456.00
The CNA
Corporation
$98,124.52 $98,124.52 $98,124.52 $294,373.56
Timmons Group $106,340.00 $106,340.00 $106,340.00 $319,020.00 Based on the combined technical review, interview, and cost evaluation, Draw Tap GIS, LLC received the highest overall score, with a total of 181.33 points out of a maximum 200 points, placing the firm in the Qualified, Advantageous category. Table 4 summarizes the proposed hourly rates and the not-to-exceed contract amount for the recommended firm.
Table 4: Proposed Agreement Compensation
Resource Hourly Rate Annual Total Contract Total
Project Manager/
GIS Administrator/
GIS Architect/
GIS Solutions Specialist
$ 195
GIS Specialist $ 165
GIS Technician $ 135
$125,580.00 $376,740.00
Founded in 2014, Draw Tap GIS is a specialized geospatial consulting firm focused exclusively on providing GIS and asset management services to public agencies. Located in Orange County, tthe firm has extensive experience supporting municipal GIS programs, including enterprise GIS architecture, system implementation, data management, and ongoing operational support.
Draw Tap GIS has provided GIS professional services to numerous California cities, including the City of Pomona (since 2018), the City of Long Beach (since 2022), and the City of Glendora (since 2023).
The proposed Agreement (Attachment 1) was prepared by the IT Division and was reviewed and approved by the City Attorney as to form. Staff also conducted reference checks with local agencies that have contracted with Draw Tap GIS, which were positive and support staff’s recommendation (Attachment 2).
Based on the results of the competitive procurement process, staff recommend that the City Council approve a Professional Services Agreement with Draw Tap GIS, LLC, for a three-year term, with a total compensation amount not to exceed $376,740.00.
Item: 10
91 FISCAL IMPACT:
The proposed Agreement includes a total compensation amount not-to-exceed $376,740.00, based on hourly rates and services provided on an as-needed basis, for a three-year term with two optional one-year extensions. Sufficient funds are included in the FY 2025–26 Operating Budget to cover the costs for the current fiscal year. Funding for subsequent fiscal years will be subject to future budget appropriations and will be addressed through the mid-cycle budget process.
ATTACHMENTS:
1. Proposed Professional Services Agreement with Draw Tap GIS, LLC
2. Reference Check
Initiated By: Joanne Jin, Information Technology Manager Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 10
92 ATTACHMENT 1
Item: 10
93 GIS PROFESSIONAL SERVICE
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
94 City of Lake Forest
undefined
GIS Professional Service
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................
VI. EXHIBIT "B" - SCHEDULE OF SERVICES ................................ ..................
VII. EXHIBIT "C" - COMPENSATION ................................ ..............................
VIII. EXHIBIT "D" - INSURANCE REQUIREMENTS ................................ ...........
Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
95 Title: GIS Professional Service
3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Draw Tap GIS, LLC, a DELAWARE Limited Liability Company (LLC), with its principal place of business at 1950 E. Chapman Ave. Suite 3, Fullerton, CA 92831 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
96 Title: GIS Professional Service
4 2. RECITALS.
2.1. Consultant.
Consultant desires to perform and assume responsibility for the provision of certain professional GIS Professional Service consulting services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional GIS Professional Service consulting services to public clients, is licensed in the State of California, and is familiar with the plans of City.
2.2. Project.
City desires to engage Consultant to render such professional GIS Professional Service consulting services for the GIS Professional Service project ("Project") as set forth in this Agreement.
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5 3. TERMS.
3.1. Scope of Services and Term.
3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional GIS Professional Service consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.
3.1.2 Term. The term of this Agreement shall be from February 1, 2026 to January 31, 2029, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than two (2) additional one-year terms.
Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Responsibilities of Consultant.
3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.
3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.
3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.
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98 Title: GIS Professional Service
6 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Patrick Ward.
3.2.5 City's Representative. The City hereby designates Debra Rose, City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.2.6 Consultant's Representative. Consultant hereby designates Patrick Ward, President, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.
3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.
3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
99 Title: GIS Professional Service
7 adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re employed to perform any of the Services or to work on the Project.
3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.
3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.
3.2.11 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.
3.2.12 Water Quality Management and Compliance.
3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.
3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
100
Title: GIS Professional Service
8 municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.
3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Implementation Plan (“LIP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.
A copy of the DAMP is available on the internet at:
http://www.ocwatersheds.com/documents/damp/mapplan
A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/296/Local-Implementation-Plan-LIP
3.2.12.4 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.
3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity. (C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy. regulation, or policy.
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Title: GIS Professional Service
9 3.3. Fees and Payments.
3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed THREE HUNDRED SEVENTY-SIX THOUSAND SEVEN HUNDRED FORTY DOLLARS ($376,740.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.
3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.
3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.
3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”
3.4. Labor Code Requirements.
3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
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10 agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.
3.5. Accounting Records.
3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.
3.6. General Provisions.
3.6.1 Termination of Agreement.
3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.
3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.
3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.
3.6.1.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:
Consultant: Draw Tap GIS, LLC
1950 E. Chapman Ave. Suite 3
Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
103
Title: GIS Professional Service
11 Fullerton, CA 92831
ATTN: Patrick Ward, President
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.
3.6.2 Ownership of Materials and Confidentiality.
3.6.2.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.
3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.
3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
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Title: GIS Professional Service
12 working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non- appealable order by a court of competent jurisdiction requires that City release such information.
3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.
3.6.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reason¬able attorney's fees and all other costs of such action.
3.6.5 Indemnification.
To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.
If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.
3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.
3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.
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13 3.6.9 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.
3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.
3.6.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.
3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.
3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.
3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.
3.6.15 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.
3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.
3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant¬, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
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Title: GIS Professional Service
14 because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.
3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.
3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.
3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.
3.7. Subcontracting.
3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
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15 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Draw Tap GIS, LLC
By: [AUTHORIZED CITY SIGNATURE]
Robert Pequeño
Mayor
By: [VENDOR SIGNATURE 1]
Patrick Ward
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
City Clerk
By: [VENDOR SIGNATURE 2]
Priscilla Ward
Secretary (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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16 5. EXHIBIT "A" SCOPE OF SERVICES
5.1. EXHIBIT "A" SCOPE OF SERVICES
The consultant shall provide the full range of GIS services as listed below.
1. GIS Staffing and Role
1. Assign qualified personnel (Technician, Specialist, Administrator) to match task requirements.
2. Designate a Project Manager as the primary point of contact.
3. If applicable, include personnel with prior experience supporting the City or other local governments.
2. Meetings and Communication
1. Participate in bi-weekly meetings to review open requests, report on completed tasks, and discuss priorities.
2. Attend monthly meetings (in-person meetings preferred) to support planning, infrastructure upgrades, and major projects.
3. Maintain proactive communication with City staff and leadership.
3. Reporting - Submit a weekly report including:
1. Service requests received.
2. Requests completed.
3. Summary of pending/in-progress requests.
4. Operational, Technical, and System Support
1. Fulfill GIS, data, and mapping requests for City departments, contractors, public safety partners, and public records requests.
2. Perform geoprocessing, spatial analysis, geocoding, custom map creation, and ad-hoc GIS work as needed.
3. Ad-hoc GIS tasks.
4. Administer Esri software, licensing, geodatabases, and web services.
5. Ensure system security, integrity, and performance.
6. Meet response times:
o Routine: within 2–3 business days.
o Urgent: within 24 hours.
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17 o Critical: as agreed.
5. Strategic Initiative Support
1. Advise on GIS design, modernization, governance, and integration with City systems.
2. Provide long-term data strategy and standards guidance.
6. Quality Assurance
1. Apply City-approved workflows, standards, and peer review (QA).
2. Validate accuracy, check topology, verify attributes, and ensure metadata compliance (QC).
Consultant shall provide the following GIS Professional Service professional consulting services relative to the City's GIS Professional Service project.
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18 6. EXHIBIT "B" - SCHEDULE OF SERVICES
6.1. EXHIBIT "B" - SCHEDULE OF SERVICES
The Consultant shall provide the services described in Exhibit “A” Scope of Services as directed by the City.
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19 7. EXHIBIT "C" - COMPENSATION
7.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of THREE HUNDRED SEVENTY-SIX THOUSAND SEVEN HUNDRED FORTY DOLLARS ($376,740.00) according to the payment schedule below.
Consultant shall be paid monthly for tasks and projects performed at the request of the City. Any task or project with an estimated cost over $1,500 must receive prior City approval. Compensation shall be based on the hourly rates established in Table 1:
Table 1
Resource Hourly Rate
Annual Total
Contract Total
Project Manager/
GIS Administrator/
GIS Architect/
GIS Solutions Specialist
$ 195 $125,580.00 $376,740.00
GIS Specialist $ 165
GIS Technician $ 135
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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20 8. EXHIBIT "D" - INSURANCE REQUIREMENTS
8.1. EXHIBIT "D" - INSURANCE REQUIREMENTS
1.1.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.
1.1.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability insurance shall apply solely to non-professional activities, if any, arising out of Consultant’s operations, and shall not apply to professional services covered under Professional Liability insurance.
(B) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(C) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.
1.1.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Professional Liability (Errors & Omissions):
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
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21 (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(B) Workers’ Compensation:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.
1.1.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability (if applicable) shall be primary and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.
1.1.5 Waiver of Subrogation. All policies of Commercial General Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.
1.1.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.
1.1.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.
1.1.8 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it Docusign Envelope ID: 136F4D4D-AEE6-4800-B5FC-2FD451AA46FE Item: 10
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22 deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.
1.1.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
1.1.10 Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.
1.1.11 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.
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ATTACHMENT 2
Item: 10
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Reference Check
GIS Professional Service
City of Pomona City of Glendora City of Long Beach
Innovation and Technology
Director
IT Project Manager
GIS Administrator
# Questions Response Response Response
1 What were the services
performed?
GIS staff augmentation,
ArcGIS Enterprise
implementation/administrat
ion, database/system
maintenance, field data
collection tools, real-time
ArcGIS dashboard
development
Drawtap has served as the
City of Glendora’s ad hoc
GIS services vendor for the
past two years. Because
the City does not have a
dedicated GIS analyst,
Drawtap has provided
ongoing support for tasks
requiring specialized
expertise or additional
capacity. Their work has
included on-premises
server maintenance,
ArcGIS Online integration,
and the development of
multiple public-facing GIS
applications and web
experiences.
Drawtap provides ad hoc,
citywide GIS services
and support to meet the
City’s operational and
project-specific needs.
This support includes
ArcGIS Enterprise
implementation,
development of the
annual Homeless Point-
in-Time (PIT) Count GIS
survey, creation of the SB
330 No-Net-Loss
dashboard, and ongoing
system health checks to
ensure reliability and
performance.
2 Please rate the overall
performance of work on a
1-5 scale (1=Poor, 2=Ok,
3=Good, 4=Very Good,
5=Excellent)
5 4 5
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City of Pomona City of Glendora City of Long Beach
Innovation and Technology
Director
IT Project Manager
GIS Administrator
3 Were there any delays or
deviations from the
vendor's workplan?
No No No
4 Did the vendor meet all
deadlines?
Yes Yes Yes
5 Was regular
communication
satisfactory?
5 5 5
6 How would you rate the
vendor’s approach with
City staff, representatives,
and the public.? Please
rate it on a 1-5 scale
(1=Poor, 2=Ok, 3=Good,
4=Very Good, 5=Excellent)
5 5 5
7 Would you consider using
this firm for future
projects/services?
Yes Yes Yes- They are highly
knowledgeable about
ArcGIS products and
consistently demonstrate
excellent communication.
Their straightforward and
honest approach makes
collaboration easy, and
it’s always a pleasure to
work with them.
8 Please include any
additional comments or
information regarding your
experience with
Knowledgeable,
courteous, responsive
DrawTapGIS has worked
with multiple groups
across various
departments at our city. I
consistently hear positive
Item: 10
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City of Pomona City of Glendora City of Long Beach
Innovation and Technology
Director
IT Project Manager
GIS Administrator
the vendor in the
comments. (Optional)
feedback from staff
regarding their expertise,
professionalism, and
collaboration.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Manager
SUBJECT:
CITY COUNCIL TERM LIMITS
RECOMMENDED ACTION(S):
1. Discuss revising the City’s term limit ordinance and potentially:
a) Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA, CALLING AND GIVING
NOTICE OF HOLDING A SPECIAL MUNICIPAL ELECTION TO BE HELD ON JUNE 2, 2026, CALLING FOR THE PLACEMENT OF A MEASURE
AS REQUIRED BY PROVISION OF THE LAWS OF STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES AND REQUESTING
THE BOARD OF SUPERVISORS CONSOLIDATE THE SPECIAL
ELECTION WITH THE STATEWIDE GENERAL PRIMARY ELECTION TO BE HELD ON THE SAME DATE PURSUANT TO SECTION 10403 OF
THE ELECTIONS CODE
b) Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF CITY OF LAKE FOREST, CALIFORNIA, PROPOSING AND
SUBMITTING TO THE VOTERS AT THE SPECIAL MUNICIPAL
ELECTION TO BE HELD ON JUNE 2, 2026, A BALLOT MEASURE
PROPOSING TO ADOPT AN ORDINANCE TO REVISE CITY COUNCIL
TERM LIMITS TO THREE TERMS, SUBJECT TO A FOUR-YEAR BREAK IN SERVICE ; DIRECTING THE CITY ATTORNEY TO PREPARE AN
IMPARTIAL ANALYSIS; AND AUTHORIZING AND SETTING DEADLINES
FOR THE FILING OF ARGUMENTS FOR OR AGAINST THE BALLOT
MEASURE
Or:
c) Receive and File.
EXECUTIVE SUMMARY:
At its December 16, 2025, meeting, then-Mayor Scott Voigts commented upon recent term-limit actions taken by other Orange County cities and subsequently received consensus to place an item on the agenda to discuss Council Member Item: 11
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term limits (Attachment 1). This report provides information regarding potential updates to the City of Lake Forest’s voter-approved term limit ordinance, including a review of recent term-limit actions taken by other Orange County cities, for the purpose of evaluating whether to place a measure before the voters.
Lake Forest’s current term limits were adopted by the electorate in 2018 and limit Council Members to two consecutive four-year terms. Since that time, several Orange County cities have revisited and revised their term-limit provisions through voter-approved ballot measures. This reflects a broader regional trend toward reassessing council tenure, consecutive versus lifetime limits, and alignment with district-based election systems.
Because Lake Forest’s existing term limit ordinance was approved by the voters, any amendment would likewise require voter approval. If the City Council wishes to place a measure before the electorate, it must adopt resolutions calling the election, establishing argument deadlines, and directing preparation of an impartial analysis for the voter information guide. The deadline to place a measure on the June 2, 2026, gubernatorial primary election ballot is March 6, 2026.
DISCUSSION:
At its December 16, 2025, meeting, then-Mayor Scott Voigts received consensus to place an item on the City Council Agenda to discuss City Council Member term limits. In Lake Forest, the City’s current term limits were last enacted in 2018, when voters approved a ballot measure limiting City Council Members to two consecutive four-year terms. This essentially creates a lifetime cap of two, four-year terms.
In recent years, several Orange County cities have revisited and revised their local term-limit provisions through voter-approved ballot measures, reflecting a broader regional trend toward reassessing governance structures and council tenure. In 2022, voters in Aliso Viejo approved a ballot measure establishing term limits for City Councilmembers, limiting service to two consecutive four-year terms, with provisions addressing partial terms and appointments.
During the November 2024 General Municipal Election, voters in multiple Orange County cities adopted additional term-limit changes. In La Palma, the electorate approved a measure revising City Council term limits to allow service for up to three consecutive four-year terms, with eligibility to serve again after a four-year break in service, with the new limits applied prospectively (i.e., into the future). In Tustin, voters approved a comprehensive governance measure that, among Item: 11
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other changes, revised term limits for the Mayor and City Council to align with the City’s transition to district-based elections and an elected mayoral structure.
Also in 2024, voters in Los Alamitos adopted a charter amendment establishing term limits for City Councilmembers elected by district, limiting service to three consecutive terms, with eligibility to serve again after a one-year break in service.
That same election cycle, the electorate in Stanton approved a ballot measure imposing a two-term lifetime limit for the office of Mayor, distinguishing mayoral term limits from those applicable to other council offices.
In addition, Laguna Beach is currently considering a voter initiative that would impose term limits on City Councilmembers. While not yet adopted, the initiative has qualified for a future ballot and proposes limiting service to two consecutive four-year terms, with a required waiting period before eligibility to serve again.
As the current term limit ordinance was approved by the voters, any amendment to the Municipal Code related to term limits would also require voter approval.
Should the Council desire to place a measure before the voters changing term limits, the process consists of:
Adopting a Resolution calling the election
Establishing deadlines for the filing of primary and rebuttal arguments Directing the City Attorney to prepare an impartial analysis of the proposed measure to be printed in the voter guide.
The deadline to place a measure on the June 2, 2026, gubernatorial primary election is March 6th. To facilitate the discussion, the City Attorney has prepared a draft ordinance similar to the ordinance adopted in La Palma, providing for three consecutive terms of office with eligibility again after a four-year break in service, and the requisite resolution(s). The Council may adopt the Resolutions as presented, direct revisions be brought back at a future meeting, or receive and file the information.
FISCAL IMPACT:
Approving the recommended actions would incur a cost to place the measure on the June 2, 2026, gubernatorial primary election. This election cost is based upon a variety of factors such as postage and number of Lake Forest registered voters. Staff have requested an estimated elected cost from the Orange County Registrar of Voters.
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ATTACHMENTS:
1. Resolution Calling a Special Municipal Election and requesting the Orange County Board of Supervisors consolidate the election with the statewide gubernatorial primary election to be held the same day.
2. Resolution Proposing and Submitting to the Voters a Ballot Measure to amend the Term Limit Ordinance for the City of Lake Forest.
Submitted By: Matthew Richardson, City Attorney
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
December 16, 2025
______________________________________________________________________
COUNCIL COMMENTS
Mayor Voigts: Mayor Voigts agreed to adjourn the meeting in memory of Gregg Ruiz. He reported on his attendance at the
Sheriff’s Team of Active Retired Seniors (STARS)
Holiday Brunch, the Tree Lighting Ceremony, and a toy
drive event at Children’s Hospital of Orange County
(CHOC). He requested consensus to place an item on
the agenda to discuss Council Member term limits.
Council Member Cirbo provided consensus.
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ATTACHMENT 2
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RESOLUTION NO. 2026-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA, CALLING AND GIVING
NOTICE OF HOLDING A SPECIAL MUNICIPAL ELECTION
TO BE HELD ON JUNE 2, 2026, CALLING FOR THE
PLACEMENT OF A MEASURE AS REQUIRED BY
PROVISION OF THE LAWS OF STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES AND REQUESTING
THE BOARD OF SUPERVISORS CONSOLIDATE THE
SPECIAL ELECTION WITH THE STATEWIDE GENERAL
PRIMARY ELECTION TO BE HELD ON THE SAME DATE
PURSUANT TO SECTION 10403 OF THE ELECTIONS
CODE
WHEREAS, pursuant to the requirements of the laws of the State of California relating to general law cities, the City Council of the City of Lake Forest requests that a Special Municipal Election shall be held on June 2, 2026, to submit to the voters at the election a question relating to term limits; and
WHEREAS, it is desirable that the Special Municipal Election be consolidated with the Statewide General Election to be held on the same date and that within the city the precincts, polling places, and election officers of the two elections be the same, and that the Registrar of Voters of the County of Orange canvass the returns of the Special Municipal Election and that the election be held in all respects as if there were only one election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. Pursuant to the requirements of the laws of the State of California relating to General Law Cities, there is called and ordered to be held in the City of Lake Forest, California, on Tuesday, June 2, 2026, a Special Municipal Election for the purpose of a ballot measure to be placed on the Statewide Primary Election ballot to revise the term limits applicable to the offices of the members of the City Council within the City of Lake Forest; and does hereby submit to the voters at the Special Municipal Election the following question:
Lake Forest Election Reform and Voter Choice Measure
To expand the ability of Lake Forest voters to choose who is elected to city council; provide the opportunity for more consistent community leadership; and broaden the candidate pool for newly created district elections; shall voters limit city council members to three consecutive terms in office with a mandatory four-year out of office period? Yes No
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SECTION 2. Pursuant to Elections Code 9217, the vote requirement for the measure to pass is a majority.
SECTION 3. The City Council, pursuant to the requirements of Section 10403 of the Elections Code, hereby requests the Board of Supervisors of the County of Orange to consent and agree to the consolidation of a Special Municipal Election with the Statewide Primary Election on Tuesday, June 2, 2026, for the purpose of ordering a ballot measure to be placed on the Statewide Primary Election ballot for the election to be held in the City of Lake Forest, to revise the term limits applicable to the offices of the members of the City Council within the City of Lake Forest.
SECTION 4. The Orange County Registrar of Voters is authorized to canvass the returns of the Special Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used.
SECTION 5. The Board of Supervisors is requested to issue instructions to the Orange County Registrar of Voters to take any and all steps necessary for the holding of the consolidated election.
SECTION 6. The City of Lake Forest recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
SECTION 7. The ballots to be used at the election shall be in form and content as required by law.
SECTION 8. The City Clerk is authorized, instructed and directed to coordinate with the Orange County Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
SECTION 9. The Ballot Drop Boxes and Vote Centers for the election shall be open according to the schedule established by the Orange County Registrar of Voters, pursuant to Election Code § 10242, except as provided in §§ 14212, 14401 of the Elections Code of the State of California.
SECTION 10. In all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 11. Notice of the time and place of holding the election is hereby given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.
SECTION 12. The City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the Registrar of Voters of the County of Orange.
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SECTION 13. The City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Lake Forest on the 20th of January, 2026 ___________________________
Robert Pequeño Mayor
ATTEST:
__________________________________
Thy Merrit
City Clerk
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 20 th day of January, 2026, and that it was so adopted by called vote as follows:
AYES:
NOES:
________________________________
Thy Merritt
City Clerk
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ATTACHMENT 3
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RESOLUTION NO. 2026-__
A RESOLUTION OF THE CITY COUNCIL OF CITY OF LAKE FOREST,
CALIFORNIA, PROPOSING AND SUBMITTING TO THE VOTERS AT
THE SPECIAL MUNICIPAL ELECTION TO BE HELD ON JUNE 2, 2026,
A BALLOT MEASURE PROPOSING TO ADOPT AN ORDINANCE TO
REVISE CITY COUNCIL TERM LIMITS TO THREE TERMS, SUBJECT TO A FOUR-YEAR BREAK IN SERVICE; DIRECTING THE CITY
ATTORNEY TO PREPARE AN IMPARTIAL ANALYSIS; AND
AUTHORIZING AND SETTING DEADLINES FOR THE FILING OF
ARGUMENTS FOR OR AGAINST THE BALLOT MEASURE
WHEREAS, the City Council has been subject to term limits since the passage of Measure X in 2014; and
WHEREAS, the City Council discussed the question of term limits at the January 20, 2026 regular meeting and staff gave an overview and report on the status of term limits throughout Orange County, and directed the preparing of ballot measure language to modify term limits to three consecutive terms with a four-year break in service.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Forest, California, as follows:
SECTION 1. That the above recitals are true and correct and are incorporated by this reference.
SECTION 2. The City Council, pursuant to its right and authority, does order a ballot measure to be placed on the Statewide Primary Election ballot for the election to be held in the City of Lake Forest, California, on June 2, 2026, to revise the term limits applicable to the offices of the members of the City Council within the City of Lake Forest; and does hereby submit to the voters at the General Municipal Election the following question:
Lake Forest Election Reform and Voter Choice Measure
To expand the ability of Lake Forest voters to choose who is elected to city council; provide the opportunity for more consistent community leadership; and broaden the candidate pool for newly created district elections; shall voters limit city council members to three consecutive terms in office with a mandatory four-year out of office period? Yes No
SECTION 3. That the proposed complete text of the Ordinance submitted to the City’s voters as a ballot measure is attached hereto as Exhibit A and incorporated herein by his reference.
SECTION 4. That the City Clerk is directed to submit a copy of the above-described ballot measure to the City Attorney, after which, the City Attorney is directed to prepare an impartial analysis of the proposed ballot measure pursuant to Elections Code section 9280. The impartial analysis of the measure shall show the effect of the measure on the Item: 11
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existing law and the operation of the measure. The impartial analysis shall not exceed five hundred (500) words in length and shall be filed with the City Clerk by 5:30 p.m. on February 2, 2026.
SECTION 5. That, pursuant to Section 9282(b) of the Elections Code, which provides that for measures placed on the ballot by the City Council, the City Council or any member or members of the City Council authorized by the City Council may submit an argument for or against the ballot measure, the City Council hereby authorizes any City Council member or members to prepare and file a written argument for or against the ballot measure with the City Clerk on or before February 3, 2026, by 5:30 p.m., which argument shall not exceed three hundred (300) words in length.
SECTION 6. That any person wishing to submit a direct argument for or against the ballot measure shall file such argument with the City Clerk on or before February 3, 2026, by 5:30 p.m., which argument shall not exceed three hundred (300) words in length.
SECTION 7. That any rebuttal arguments for or against the ballot measure shall be filed with the City Clerk on or before February 17, 2026, by 5:30 p.m. and shall not exceed two hundred fifty (250) words in length.
SECTION 8. That the selection of arguments for printing and distribution to the voters shall be in accordance with Sections 9282 and 9287 of the Elections Code.
SECTION 9. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
SECTION 10. That this Resolution shall become effective immediately upon its adoption.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Lake Forest on the 20th of January, 2026. ___________________________
Robert Pequeño
Mayor
ATTEST:
___________________________________________
Thy Merritt
City Clerk
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest, California, DO HEREBY CERTIFY that the foregoing Resolution was adopted by the City Council of said City at a regular meeting of said City Council held on the 20th day of January, 2026, and that it was so adopted by called vote as follows:
AYES:
NOES:
_______________________________
Thy Merritt
City Clerk
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: Management Services
SUBJECT:
APPROVAL OF CAVANAUGH PARK CONCEPT PLAN
RECOMMENDED ACTION(S):
1. Receive a presentation detailing the proposed Concept Plan for Cavanaugh Park.
2. Approve the proposed Concept Plan for Cavanaugh Park.
EXECUTIVE SUMMARY:
On May 14, 2025, the City entered into a professional consultant services agreement with David Volz Design to provide a conceptual plan for the redevelopment of Cavanaugh Park (“DVD Agreement”). Pursuant to the DVD Agreement, David Volz Design (“DVD”) administered an online survey and hosted two in-person public outreach meetings. The purpose of the outreach work DVD provided was to ensure the conceptual design for Cavanaugh Park aligns with the preferences of Lake Forest residents, especially residents that live nearby who are likely to utilize the park on a regular basis.
On November 19, 2025, DVD provided staff with the draft conceptual plan for Cavanaugh Park. Staff reviewed the document and confirmed that the components of the plan largely aligned with the results of the outreach work conducted by DVD earlier in 2025 and previous public outreach conducted in the neighborhood adjacent to the park. The conceptual plan includes plans to flatten the sloped area in the northwest section of the park. This expands the usable space in the park by nearly 2 acres or 20%. The plan also includes the installation of two playground areas (one for ages 2-5 and one for ages 5-12), the relocation of the basketball court to the center of the park, the construction of a meandering multi-use trail with bollard lighting, and the installation of various exercise stations.
The Community Services Commission reviewed the conceptual plan on December 3, 2025, and reacted favorably. During the presentation, Commissioners had suggestions related to overall park security and the striping of the basketball court that have since been incorporated in the final Concept Item: 12
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Plan (Attachment 1). DVD also provided an estimate of probable construction costs totaling approximately $10.9 million (Attachment 2).
Staff recommend the City Council receive a presentation from DVD summarizing the content of the final conceptual plan (Attachment 1) and approve the conceptual plan for Cavanaugh Park.
BACKGROUND:
Cavanaugh Park is an approximately 7.75-acre park located between the I-5 Freeway and Gowdy Avenue. In 2023, the City’s Neighborhood Improvement Task Force (“NITF”) conducted an outreach project in the neighborhood adjacent to Cavanaugh Park. The outreach project included a survey and an in-person pop-up event hosted at Cavanaugh Park. Through this outreach process, staff learned that residents in the area who frequent Cavanaugh Park have concerns with vagrancy, vandalism, and a lack of amenities present at the park site.
Residents enthusiastically supported the idea of renovating Cavanaugh Park to make the site more “active” and attractive to residents with families. This was a departure from the sentiment that staff recorded from residents in the area back in the mid-2000’s, when residents expressed a desire to keep the park largely open and undeveloped.
On June 3, 2025, the City Council approved the 2025-2032 Strategic Business Plan (“Strategic Plan”) and the 2025-2032 Capital Improvement Plan (“CIP”).
Initiative SP#28 of the Strategic Plan directs staff to complete the public engagement work necessary to generate a conceptual plan for City Council consideration. The CIP lists the Cavanaugh Park project as project 25P08 and includes a $250,000 design budget and a $1,000,000 construction budget.
On May 14, 2025, the City entered into the Agreement with DVD for public outreach and conceptual plan services. As part of their public engagement effort, DVD hosted two public meetings and created an online survey to collect resident feedback about the project. The public meetings were held on September 6, 2025, and October 29, 2025. In general, the resident feedback largely reflected the theme articulated during the NITF outreach project conducted back in 2023.
Residents desire a park that activates the location, makes better use of the park’s large land area, and includes more amenities to accommodate both children and adults.
On December 3, 2025, DVD presented the conceptual plan to the Community Services Commission. While the plan was received favorably overall, Commissioners requested changes to the striping on the basketball court and a commitment to use playground and other physical features that would not decrease park visibility from the street. Maintaining visibility from the street (such Item: 12
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as Gowdy Avenue) would preserve the ability of Orange County Sheriff’s Deputies to monitor park activity at night. Specific playground features will be available for selection during the final design phase for this project, and staff are committed to ensuring that whatever equipment is selected does not significantly dimmish park visibility to maintain security.
DISCUSSION:
On January 12, 2026, DVD provided the final conceptual plan to staff for review (Attachment 1). The final conceptual plan is consistent with the plan that was presented to the Community Services Commission and includes a specific call- out for “fraction ball” striping on the basketball court. “Fraction ball” striping incorporates an optional multi-point system for basketball shots based on distance from the hoop. Unlike traditional basketball court striping that only includes 2- and 3-point delineations, fraction ball can have several fractional points based on the shooter’s placement on the court. Fraction ball striping was developed to promote mathematical skills in a fun, entertaining way for children.
The final conceptual plan includes the grading of the sloped area in the northwest section of Cavanaugh Park. This increases the park’s usable space by nearly 2 acres and enables the placement of larger playground features towards the center of the park site. The location of the current playground is not a large enough area to host the two new playgrounds identified in this final conceptual design. Further, the I-5 El Toro Road Interchange Project is expected to impact the area close to where the playground is currently situated and shrink the usable land space by about 10-15 feet southeast of the where the freeway soundwall is currently situated.
In summary, the final conceptual plan includes:
A multi-use trail system that meanders throughout the entirety of the park property with bollard lighting
Various exercise stations situated throughout the trail system Two new playgrounds towards the center of the park property, one for ages 2-5 and one for ages 5-12
The clearing of trees and grading of the sloped area on the northwest end of the park site
Various tree and landscape plantings to enhance park aesthetics while preserving street-level visibility
Updated picnic tables, seating areas, and drinking fountain stations.
The total estimated cost of the project, including a 15% contingency, is $10.9 million (Attachment 2). This rough estimate significantly exceeds the current CIP budget for this project, which includes $250,000 for final design and $1,000,000 Item: 12
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for construction. The current CIP budget was established based on staff’s understanding of neighborhood sentiment recorded back in the early 2000’s where residents preferred to leave the park site relatively undeveloped and open.
This sentiment led to the construction of the small playground on the southeast section of the park in 2008 while the rest of the park was left undeveloped. The higher construction cost estimate associated with the conceptual plan reflects the current neighborhood sentiment regarding Cavanaugh Park, which is a desire to significantly activate the space, increase amenities, reduce vandalism, and mitigate illegal activity.
To construct park features that reflect the resident input received, the sloped area in the northwest section of the park must be flattened. Mobilization and grading costs alone are estimated at $2,106,000 (22% of total construction costs). This earthwork is required to accommodate the multi-use trail and mitigate the obstructed areas that are most frequently subject to graffiti and vandalism. The earthwork also makes it possible to accommodate the new playground area, which needs to be moved from the southeast section of the park site in advance of the I-5 onramp expansion. The multi-use trail, which will primarily be constructed from paved concrete, is estimated to cost $2,831,860 (about 30% of total construction costs). This multi-use trail system was one of the more popular features identified by residents during the outreach process.
Currently, there is no sidewalk or walking trails directly adjacent to the park site.
The remaining $4,460,024 in estimated construction costs include playground equipment, exercise stations, landscaping, seating, drinking fountains, and bollard lighting.
While earthwork represents a significant portion of total construction costs (estimated 22%), it is required to accommodate the full activation of the park site.
This earthwork cost is consistent for what it would cost the City to acquire approximately 2 acres of undeveloped land zoned for residential use in the South Orange County area. Grading the property was a key recommendation of the City’s CPTED (Crime Prevention Through Environmental Design) consultant, who advised that maintaining a park site that was only partially active and included large obstructions from the sloped area would perpetuate the current issues of vandalism, graffiti, and other illegal activity.
If approved, the Public Works Department will complete a formal procurement to secure a consultant to generate a final design, which will include the construction documents necessary to bid out the project. Construction would likely commence sometime in late 2026 or early 2027. The proposed conceptual plan accounts for the pending encroachment of the I-5 onramp on the southeast section of the park site. All significant park assets have been concentrated in areas of the park not subject to any of the existing proposals to redesign the onramp for the I-5 El Toro Road Interchange Project. Once the I-5 El Toro Road Interchange Project is completed in approximately 2031 or later, the City will Item: 12
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have the opportunity to commence an additional phase of park development for the impacted southeast portion.
In spring 2026, Public Works staff plan to bring forward a final design contract for City Council consideration. At that time, the City Council will have the opportunity to consider amending the CIP budget to include the increased project cost of the Cavanaugh Park project as described in the attached final Concept Plan.
Staff recommend the City Council receive a presentation from DVD summarizing the content of the final Concept Plan (Attachment 1) and approve the redevelopment plan for Cavanaugh Park.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
1. Final Conceptual Plan for Cavanaugh Park
2. Rough Order of Magnitude Cost Estimate
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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Cavanaugh Park
[email protected]
october 2025
0 40
20 NORTH
80 See Below
LEGEND
Playground, Ages 5-12
Playground, Ages 2-5
Resilient Rubber Play Surface
Fitness Area 1 - Fitness Rig
Fitness Area 2 - Trekfit
Fitness Area 3 - Climbing
SYMBOLS
Paved Walkway (8’ Wide Along Street and 6’ Park Interior) Stabilized Decomposed Granite Exercise Path (4’ Wide)
Open Lawn
Picnic Shelter and Tables
Picnic Table
Playground - Multiple Climbing Forms
(Mammoth and T-Rex Fossil Bones, Caran, Logpole)
Shrub and Groundcover
Basketball Half Court w/ Fraction Ball
Bioswale Water Detention Feature
ADA Parking - 4 Spaces
Fitness Area 4 - Monkey Bar and Climbers
Gated Access to Red Robin Way
Existing Drainage Inlet Future I-5 Expansion Onramp
Large Specimen Tree
Palm or Accent Tree
Park Bench
Picnic Table
Park Light (Bollard)
1 4
9 9
9 9
9 9
9 2
7 13
20 14
15 17
16 18
19 5
6 10
11 12
3 8
2 13
15 3
13 18
11 7 19
716
14 713
8 8
1517
13 11
15 4
9 9
9 10
1 3
16 16
3 12
8 7
6 5 8 20
See Above
Interstate 5
Interstate 5
Gowdy Ave
Gowdy Ave
Red Robin Way
Concept Plan
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ATTACHMENT 2
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ESTIMATE OF PROBABLE CONSTRUCTION COSTS
Date: November 25, 2025
Project:
Estimated By: BA
Item No. Item Description Quantity Unit Unit Price Total 1 Mobilization and Demobilization (5%) 1 LS 451,000.00$ 451,000.00$ 2 Best Management Practices 1 LS 125,000.00$ 125,000.00$ 3 Clear and Grub 1 LS 40,000.00$ 40,000.00$
4 Earthwork and Grading 1 LS 400,000.00$ 400,000.00$ 5 Soil Cut Berm Removal 1 LS 1,000,000.00$ 1,000,000.00$ 6 Erosion Control 1 LS 50,000.00$ 50,000.00$
7 Traffic Control 1 LS 15,000.00$ 15,000.00$
8 Temporary Construction Fencing 1 LS 25,000.00$ 25,000.00$
2.0 PAVING AND CURBS
9 Concrete Paving 61,810 SF 30.00$ 1,854,300.00$
10 ADA Parking Improvements 1 LS 15,000.00$ 15,000.00$ 11 Stabilized Decomposed Granite 31,060 SF 4.00$ 124,240.00$ 12 Basketball Half Court Paving 2,270 SF 40.00$ 90,800.00$ 13 Concrete Maintenance Band 802 LF 40.00$ 32,080.00$ 14 Resilient Rubber Play Surface with Base 21,680 SF 33.00$ 715,440.00$ 15 Shade Structures 1 LS 300,000.00$ 300,000.00$
16 Picnic Shelters 3 LS 100,000.00$ 300,000.00$
17 Gate at Robin Way 1 EA 3,000.00$ 3,000.00$
18 Fence at Basketball Court 53 LF 225.00$ 11,925.00$ 19 Low Wall 73 LF 300.00$ 21,900.00$
20 Playground Equipment 1 LS 1,250,000.00$ 1,250,000.00$ 21 Basketball Halfcourt Post and Net System 1 EA 5,000.00$ 5,000.00$ 22 Fitness Equipment 1 LS 150,000.00$ 150,000.00$
23 Picnic Tables 16 EA 3,000.00$ 48,000.00$
24 Benches 20 EA 5,000.00$ 100,000.00$
25 Existing Tree Protection 1 LS 40,000.00$ 40,000.00$ 26 Soil Preparation and Fine Grading 184,008 SF 1.00$ 184,008.00$ 27 Trees 139 EA $ 1,500.00 208,500.00$
28 Tree Grate 10 EA $ 4,000.00 40,000.00$
29 Weed Abatement 184,008 SF $ 0.50 92,004.00$
30 Planting Area 80,266 SF $ 8.00 642,128.00$
31 Lawn 103,742 SF $ 2.00 207,484.00$
32 Bioswale Water Detention Feature 1 LS $ 30,000.00 30,000.00$ 33 Wood Mulch (3" Layer) 745 CY $ 35.00 26,075.00$
7.0 LANDSCAPE AND IRRIGATION
5.0 PLAY, FITNESS, AND SPORTS EQUIPMENT
6.0 SITE FURNISHINGS
3.0 STRUCTURES
4.0 FENCES, GATES, AND WALLS
Cavanaugh Park, City of Lake Forest
1.0 SITE CLEARING, EARTHWORK AND GRADING
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Item No. Item Description Quantity Unit Unit Price Total
1.0 SITE CLEARING, EARTHWORK AND GRADING34 Irrigation System 1 LS $ 650,000.00 650,000.00$ 35 90-Day Maintenance 1 LS $ 20,000.00 20,000.00$ 36 Electrical 1 LS $ 130,000.00 130,000.00$
Total Construction Items
Contingency & Escalation Estimate (15% of construction estimate) Construction Budget Estimate
8.0 SITE LIGHTING
$1,420,933
$10,893,817
$9,472,884
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: Community Development
SUBJECT:
UPDATE OF THE ANALYSIS OF THE INDUSTRIAL AND BUSINESS PARK
INVENTORY AND TRENDS STUDY
RECOMMENDED ACTION(S):
1. Receive and file the presentation.
2. Provide comment.
EXECUTIVE SUMMARY:
The City’s 2025-2032 Strategic Business Plan includes a Strategy to develop and implement initiatives that leverage changes in retail, shopping, and business preferences and integrate emerging technology. Specifically, Strategic Plan (“SP”) Initiative #12 includes the preparation of an Analysis of the City’s Industrial and Business Park Inventory and Trends. The study will provide an understanding of the current stock of industrial and business park properties which will accommodate future employment needs within the city and surrounding area. The City has approximately 9 million square feet of industrial and business park property. This study follows the Shopping Center Study that was completed in 2025 focusing on the health of retail properties in the city and strategies the City can employ to ensure future vibrancy.
A Request for Proposal (“RFP”) for the Analysis of Industrial and Business Park Inventory and Trends was released on April 9, 2025. Kosmont Companies (“Kosmont”) emerged as the top-ranked firm through a comprehensive review process. On October 7, 2025, the City Council awarded a Professional Consultant Services Agreement to Kosmont (“Agreement”) in the amount of $85,910, with an initial one-year term and two optional one-year extensions.
Tonight, Kosmont will provide a presentation regarding their preliminary research and analysis of both the Orange County industrial market and the Lake Forest sub-market area, a snapshot of the City’s industrial inventory, and the preliminary feedback from brokers and architects familiar with Lake Forest industrial market.
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3 8
7 6
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Initiated By: Gayle Ackerman, Director of Community Development Submitted By: Gayle Ackerman, Director of Community Development Approved By: Debra Rose, City Manager
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/20/2026
DEPARTMENT: City Clerk
SUBJECT:
ANNUAL REVIEW OF CITY COUNCIL POLICIES
RECOMMENDED ACTION(S):
Exercise discretion in re-affirming and/or revising City Council Policies.
EXECUTIVE SUMMARY:
On January 6, 2026, the City Council conducted its Annual Review of City Council Policies. The January 6th staff report recommended revisions to the following policies: Audit Committee, Recognitions, and Travel and Reimbursements. The Lodging section of the Travel and Reimbursements Policy was further revised to clarify that the distance of an authorized function will be calculated from City Hall to that function. The report also proposed two new policies: AB 1234 Reporting and City Council Meeting Management (Attachment 1).
After discussion, the City Council tabled the review to the January 20, 2026, meeting for further discussion and potential policy revisions (Attachment 2). The following revisions were added following the January 6, 2026 City Council discussion:
Add ‘2005’ to the title
add clarification on meetings not subject to the Brown Act to the purpose section
add clarification on meetings attended at the expense of the City in the procedure section.
Further, language from the Procedure and Transparency and Accountability sections was deleted to reflect AB1234 requirements.
Lastly, the proposed City Council Meeting Management policy (Attachment 22) includes additional revisions to clarify that speakers may not transfer their 3 minutes of Public Comment to another speaker. Staff also further revised the policy by deleting the Continuation of Public Comment Period and Extension of Item: 14
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Comment Period sections, as the Length of Comment section already provides for no limit on the number of public comments.
Staff recommend the City Council exercise discretion in adopting, reaffirming and/or revising City Council policies as desired. Table 1 summarizes the existing policies with no recommended changes. Table 2 outlines the policies with the Committee’s proposed changes. Table 3 includes two new policies for adoption with proposed changes suggested during the January 6, 2026, Council discussion.
Table 1: Existing policies with no recommended changes.
Attachment
No. Policy Title First
Adopted
Last
Revision Purpose
3. Appointment of
Commission
Members
4/3/2018 1/7/2020 Provides procedures for City
Council “one-to-one”
appointments to City
commissions (LFMC 2.06.050).
4. Biennial City
Commission
Workshop
3/2/2021 1/7/2025 Establishes the process and
content of the biennial workshop
to be held on concurrent budget
preparation years by City
Commissions.
5. Censure 5/15/2018 5/15/2018 Outlines the Censure process for City Council Members.
6. Consensus for
Placing Items on
the Agenda
1991 1/18/2022 Allows City Council Members to
periodically seek to place items
for consideration by the City
Council on the City Council
Agenda for discussion.
7. Ethics 5/15/2018 1/2/2019 Describes the standards of behavior to which its leaders
aspire; Provides an ongoing
source of guidance to elected
leaders and City officials in their
day-to-day service to the City;
Promotes and maintains a
culture of ethics.
8. Mayor’s Award 3/15/2018 3/2/2021 To identify and recognize outstanding achievement by a
Lake Forest employee or group
of employees who has fulfilled
one or more of seven developed
criteria areas.
9. Mayor’s Minute
Video Segment
3/6/2018 1/7/2025 Establishes the parameters,
procedures, and proper uses of
the “Mayor’s Minute” video
segments.
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Attachment
No. Policy Title First
Adopted
Last
Revision Purpose
10. Recovered
Organic Waste
Product
Procurement
12/7/2021 12/7/2021 Sets a mandated procurement
target and provides guidance for
the purchase of products that
contain recovered organic
waste, such as compost and
mulch.
11. Requests for
City Attorney
Services
2/6/2018 1/2/2019 Establishes guidelines for
Officials’ legal services requests,
to ensure that those requests
are within the Code bounds and
to maintain budgetary control
over the cost for legal services.
12. Resolutions 7/5/2023 1/16/2024 Provides guidelines for the consideration of requests for
action (i.e., the adoption of a
Resolution) upon matters over
which the City lacks jurisdiction
or substantial influence.
13. Use of Digital
Signatures
5/18/2021 5/18/2021 Provides that any digital
signature system used to
conduct its business must meet
the criteria set forth in the
Administrative Policy and be
approved by the City Manager.
The Policy does not require that
digital signatures be used but
permits their use in place of
paper forms and handwritten
signatures.
14. Written
Communications
12/7/1993 7/2/2024 Establishes guidelines for City
Council correspondence and
use of City of Lake Forest
stationery and letterhead by City
Council Members.
15. Invocations 1/7/2025 1/7/2025 Provide guidelines for traditional legislative invocations at City
Council meetings consistent with
the U.S. Supreme Court’s ruling
in Town of Greece v. Galloway
(2014) 572 U.S. 565.
16. Logo Wear 1/7/2025 1/7/2025 Outlines the City Council spending allowance.
17. Abstention 1/7/2025 1/7/2025 Requires Council Members to provide an explanation when
abstaining from a vote.
Item: 14
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Table 2: Policies with proposed changes
Attachment
No.
Policy Title Proposed Changes
18. Audit Committee Add designee language.
19. Recognitions
Add language for memorial adjournments as
follows: ‘Should a member of the Council
other than the Mayor request a meeting to
be adjourned in the memory of an individual,
the Council Member shall do so in two
ways: 1) By verbal or written request of the
Mayor 48 hours prior to the production of an
agenda, or 2) During Council comments,
with the requested adjournment to be
placed on a subsequent agenda. Approval
of requests is at the Mayor’s discretion.’
20. Travel and
Reimbursements
Add language in lodging section as follows:
‘Actual lodging costs will be reimbursed
when an Official’s travels 40 miles or more
on official City business.’
The Anaheim Convention Center and the Long Beach Convention Center are examples of conference venues within 40 miles of City Hall. An example of a conference venue more than 40 miles from City Hall includes the San Diego Convention Center.
Table 3: Proposed New Policies
Attachment
No.
Policy Title Summary
21. AB1234 (2025) Reporting
Requires Council Members to provide a
brief report on meetings attended at the
expense of the City.
22. City Council Meeting
Management
Combines the ‘Order of the Agenda’ and
‘Public Comment’ policy and adds language
to comply with SB707.
FISCAL IMPACT:
The fiscal impact is dependent upon City Council action.
Item: 14
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ATTACHMENTS:
1. Annual Review of City Council Policies Staff Report (without attachments) – January 6, 2026
2. Draft Minute Excerpt – January 6, 2026
3. Appointment of Commission Members
4. Biennial City Commission Workshop
5. Censure
6. Consensus for Placing Items on the Agenda
7. Ethics
8. Mayor’s Award
9. Mayor’s Minute Video Segment
10. Recovered Organic Waste Product Procurement
11. Requests for City Attorney Services
12. Resolutions
13. Use of Digital Signatures
14. Written Communications
15. Invocation
16. Logo Wear
17. Abstention
18. Audit Committee
19. Recognitions
20. Travel and Reimbursements
21. AB1234 Reporting
22. City Council Meeting Management
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
Item: 14
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 1/6/2026
DEPARTMENT: City Clerk
SUBJECT:
ANNUAL REVIEW OF CITY COUNCIL POLICIES
RECOMMENDED ACTION(S):
Exercise discretion in re-affirming and/or revising City Council Policies.
EXECUTIVE SUMMARY:
The City Clerk's Office maintains the record of City Council-adopted policies.
These policies relate to the conduct of the City Council and include policy-level procedures to guide staff. Staff present these policies to the City Council annually for review and adoption. The City Council policies are reviewed annually for efficiency, compliance with State law, and/or City Council direction. As the need arises, a City Council policy may be brought before the City Council for consideration and adoption independently from the annual review.
The Financial Management and Budgetary Policy is reviewed annually during the budget development process, as stipulated in the policy itself. Therefore, it is not included in this review and will be presented to the City Council in June 2026.
The City Council Policy Ad Hoc Committee (“Committee”) met with staff to review each of the City Council Policies. The Committee consisted of Mayor Pro Tem Pequeño and Council Member Yu. The recommendations presented in this report reflect the recommendations made by the Committee during its deliberations. The Committee discussed the implementation of a meeting report policy. The policy would address Council Members complying with Assembly Bill 1234 by verbally providing a brief report at a regular meeting of the Council on attending meetings at the expense of the City. The Committee also proposed combining the Order of the Agenda and Public Comment policies under one policy entitled “City Council Meeting Management”, and would add language to satisfy Senate Bill 707 provisions on procedures for restoring internet or telephonic services should there be a disruption during an open session of a City Council meeting.
Staff recommend the City Council exercise discretion in adopting, reaffirming and/or revising City Council policies as desired. Table 1 summarizes the existing JANUARY 6, 2026 CITY COUNCIL STAFF REPORT (No Attachments) Item: 14
154
policies with no recommended changes. Table 2 outlines the policies with the Committee’s proposed changes. Table 3 includes two new policies for adoption.
Table 1: Existing policies with no recommended changes.
Attachment
No. Policy Title First
Adopted
Last
Revision Purpose
1. Appointment of
Commission
Members
4/3/2018 1/7/2020 Provides procedures for City
Council “one-to-one”
appointments to City
commissions (LFMC 2.06.050).
2. Biennial City
Commission
Workshop
3/2/2021 1/7/2025 Establishes the process and
content of the biennial workshop
to be held on concurrent budget
preparation years by City
Commissions.
3. Censure 5/15/2018 5/15/2018 Outlines the Censure process for City Council Members.
4. Consensus for
Placing Items on
the Agenda
1991 1/18/2022 Allows City Council Members to
periodically seek to place items
for consideration by the City
Council on the City Council
Agenda for discussion.
5. Ethics 5/15/2018 1/2/2019 Describes the standards of behavior to which its leaders
aspire; Provides an ongoing
source of guidance to elected
leaders and City officials in their
day-to-day service to the City;
Promotes and maintains a
culture of ethics.
6. Mayor’s Award 3/15/2018 3/2/2021 To identify and recognize outstanding achievement by a
Lake Forest employee or group
of employees who has fulfilled
one or more of seven developed
criteria areas.
7. Mayor’s Minute
Video Segment
3/6/2018 1/7/2025 Establishes the parameters,
procedures, and proper uses of
the “Mayor’s Minute” video
segments.
8. Recovered
Organic Waste
Product
Procurement
12/7/2021 12/7/2021 Sets a mandated procurement
target and provides guidance for
the purchase of products that
contain recovered organic
waste, such as compost and
mulch.
JANUARY 6, 2026 CITY COUNCIL STAFF REPORT (No Attachments) Item: 14
155
Attachment
No. Policy Title First
Adopted
Last
Revision Purpose
9. Requests for
City Attorney
Services
2/6/2018 1/2/2019 Establishes guidelines for
Officials’ legal services requests,
to ensure that those requests
are within the Code bounds and
to maintain budgetary control
over the cost for legal services.
10. Resolutions 7/5/2023 1/16/2024 Provides guidelines for the consideration of requests for
action (i.e., the adoption of a
Resolution) upon matters over
which the City lacks jurisdiction
or substantial influence.
11. Use of Digital
Signatures
5/18/2021 5/18/2021 Provides that any digital
signature system used to
conduct its business must meet
the criteria set forth in the
Administrative Policy and be
approved by the City Manager.
The Policy does not require that
digital signatures be used but
permits their use in place of
paper forms and handwritten
signatures.
12. Written
Communications
12/7/1993 7/2/2024 Establishes guidelines for City
Council correspondence and
use of City of Lake Forest
stationery and letterhead by City
Council Members.
13. Invocations 1/7/2025 1/7/2025 Provide guidelines for traditional legislative invocations at City
Council meetings consistent with
the U.S. Supreme Court’s ruling
in Town of Greece v. Galloway
(2014) 572 U.S. 565.
14. Logo Wear 1/7/2025 1/7/2025 Outlines the City Council spending allowance.
15. Abstention 1/7/2025 1/7/2025 Requires Council Members to provide an explanation when
abstaining from a vote.
JANUARY 6, 2026 CITY COUNCIL STAFF REPORT (No Attachments) Item: 14
156
Table 2: Policies with proposed changes
Attachment
No.
Policy Title Proposed Changes
16. Audit Committee Add designee language.
17. Recognitions Add language for memorial adjournments as follows: ‘Should a member of the Council
other than the Mayor request a meeting to
be adjourned in the memory of an individual,
the Council Member shall do so in two
ways: 1) By verbal or written request of the
Mayor 48 hours prior to the production of an
agenda, or 2) During Council comments,
with the requested adjournment to be
placed on a subsequent agenda. Approval
of requests is at the Mayor’s discretion.’
18. Travel and
Reimbursements
Add language in lodging section as follows:
‘Actual lodging costs will be reimbursed
when an Official’s travels 40 miles or more
on official City business.’
The Anaheim Convention Center is an example of a conference venue within 40 miles of City Hall. Conference venues more than 40 miles from City Hall include the Long Beach Convention Center and San Diego Convention Center.
Table 3: Proposed New Policies
Attachment
No.
Policy Title Summary
19. AB1234 Reporting
Requires Council Members to provide a
brief report on meetings attended at the
expense of the City.
20. City Council Meeting
Management
Combines the ‘Order of the Agenda’ and
‘Public Comment’ policy and adds language
to comply with SB707.
FISCAL IMPACT:
The fiscal impact is dependent upon City Council action.
ATTACHMENTS:
1. Appointment of Commission Members
2. Biennial City Commission Workshop
JANUARY 6, 2026 CITY COUNCIL STAFF REPORT (No Attachments) Item: 14
157
3. Censure
4. Consensus for Placing Items on the Agenda
5. Ethics
6. Mayor’s Award
7. Mayor’s Minute Video Segment
8. Recovered Organic Waste Product Procurement
9. Requests for City Attorney Services
10. Resolutions
11. Use of Digital Signatures
12. Written Communications
13. Invocation
14. Logo Wear
15. Abstention
16. Audit Committee
17. Recognitions
18. Travel and Reimbursements
19. AB1234 Reporting
20. City Council Meeting Management
Initiated By: Thy Merritt, City Clerk
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
JANUARY 6, 2026 CITY COUNCIL STAFF REPORT (No Attachments) Item: 14
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ATTACHMENT 2
Item: 14
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DRAFT MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
January 6, 2026
______________________________________________________________________
7. ANNUAL REVIEW OF CITY COUNCIL POLICIES
City Manager Rose introduced the item and invited City Clerk Merritt to provide a presentation. Andrew O’Connor offered public comment and expressed concerns with the Recognition policy. Council questions were asked and answered. There was consensus amongst Council Members to table the item for further review.
ACTION: The Council tabled this item to the next regularly scheduled meeting.
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ATTACHMENT 3
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City Council Policy CC.07.01: Appointment of Commission Members Adopted 1993; Revised 4/3/18; 1/7/20; 1/7/25 Page 1 of 5 CITY COUNCIL POLICY: APPOI NTMENT OF
COMMISSION MEMBERS
Reaffirmed: Janua ry 20, 2 026 CC.07.01
1 INTRODUCTION
T
he Lake Forest City Council appoints members to its boards and commissions pursuant to the Lake Forest Municipal Code. 2 BACKGROUND
On April 3, 2018, the City Counci l adopted Ordinance No. 304 , which amended chapter 2.06 of the Lake Forest Municipal Code to provide for “one-to-one” appointment of board and commission members by Councilmembers. Before Ordinance No. 304 , board and commission members were appointed by a majority vote of the City Council. Under the “one-to-one” approach, each Councilmember appoints one member to each board and commission, and each board or commission member serves a term tied to that of th e appointing Councilmember.
T
his policy provides a process for the City Clerk and Councilmembers to implement the one-to-one appointment approach and ensure a fair, open, and public appointment process within the 90 -day timeframe prescribed by Lake Forest Municipal Code § 2.06.050.
3 PURPOSE
T
he purpose of this policy is to implement the commission and board member appointment provisions of Lake Forest Municipal Code, chapter
2.06. 4 APPLICATIONS AND RECRUITMENT
4.1 Open Call
4.1.1 Within five business days after the swearing in of a Councilmember or upon the occurrence of a vacancy on a board or commission, the City Clerk shall publish an open call for applications for consideration of an appointment(s) to the applicable board(s) or commission(s).
Item: 14
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City Council Policy CC.07.01: Appointment of Commission Members Adopted 1993; Revised 4/3/18; 1/7/20; 1/7/25 Page 2 of 5
4.1.2 The call shall remain open for 30 days. If deemed necessary by the City Clerk to ensure a fair and public call for applications, the City Clerk may extend the call for a fixed and reasonable period after 30 days.
4.1.3 The call for applications must be open to the public. Any Councilmember may recruit or encourage individuals to apply during the call, but an individual need not be referred by a Councilmember to apply .
4.1.4 To avoid Brown Act violations, Councilmembers should not discuss or consult with each other about potential applicants .
4.2 Applications
Qualified residents are encouraged to complete and submit an application to the City Clerk by the respective deadline. The City Clerk shall post all applications to the City website during the Councilmember Review period, following the close of the application submittal deadline .
4.3 City Clerk Review
The City Clerk shall review each application to determine whether the application is complete and whether an applicant is qualified to serve on a board or commission .
The qualifications to serve on a
board or commission, pursuant to Lake Forest Municipal Code §
2.06.030 are as follow s:
• A resident of the City ,
• Re
gistered to vote in the City, and
• Not an officer or employee of the City.
If the applicant submits a complete application, but is not qualified at the time of submittal, the City Clerk shall inform the applicant of criteria that must be met in order to be considered for an appointme nt.
Item: 14
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City Council Policy CC.07.01: Appointment of Commission Members Adopted 1993; Revised 4/3/18; 1/7/20; 1/7/25 Page 3 of 5 5 REVIEW AND SELECTION
5.1 Transmission of Applications
Within five business days after the close of the call for applications, the City Clerk shall transmit all complete applications to each appointing Councilmember.
5.2 Councilmember Review
5.2.1 Once the call for applications is closed, Councilmembers may consider for appointments only those individuals with applications transmitted to Councilmembers by the Clerk.
5.2.2 Appointing Councilmembers may interview applicants in - person, via teleconference, or via video conference or may send applicants additional questions in writing. Councilmembers may also consider applicants without conducting interviews or further communication.
5.2.3 Councilmembers should note that any written
communication with applicants may be discoverable under the Public Records Act.
5.3 Selection
5.3.1 An appointing Councilmember shall send written notification of his or her appointment selection to the City Clerk. Within 24 hours after the City Clerk receives such notification, the City Clerk shall notify all appointing Councilmembers that the applicant has been selected.
5.3.2 If an appointing Councilmember wishes to change his or her selection prior to the time appointments are placed on an agenda for consideration, the Councilmember must notify the City Clerk of the new selection as soon as possible. Within 24 hours after the City Clerk receives such notification, the City Clerk shall notify all appointing Councilmembers that a new applicant has been selected.
5.3.3 To avoid Brown Act violations, Councilmembers should not discuss or consult with each other about their selections.
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City Council Policy CC.07.01: Appointment of Commission Members Adopted 1993; Revised 4/3/18; 1/7/20; 1/7/25 Page 4 of 5
5.4 Timing of Review and Section
T
o ensure completion of the appointing process within the 90 -day timeframe for appointments (LFMC, § 2.06.050), appointing Councilmembers’ review and selection should be completed within 30 days of the City Clerk’s transmission of the completed applications to the Councilmembers. If a Councilmember requires more than 30 days to complete their review and selection, the Councilmember should immediately notify the City Clerk. 6 AGENDA AND APPOINTMENT
6.1 Agenda
Within 30 days, or other time period as deemed necessary by the City Clerk to meet the 90 -day time frame for appointments (LFMC, §
2 .06.050), after the City Clerk transmitted the applications to the appointing Councilmembers, the City Clerk shall place on the agenda for open session of a regular or special meeting th e
a
ppointment(s) to a board or commission.
6.2 Appointment
At the meeting, each appointing Councilmember shall announce his or her selection for appointment to a board or commission. The appointment must be ratified by one other Councilmember other than appointing Councilmember
.
6.3 Term
No person shall be eligible to serve as Commissioner on any one Commission for more than two (2) four (4) year terms . Said term limits begin with appointments made as a result of the 2020 General Election. Notwithstanding the foregoing, any person who is appointed for the balance of a four (4) year term, but who serves for less than four (4) years in that office, shall be eligible for appointment for two (2) consecutive four (4) year terms thereafter.
Appointees are eligible to serve two (2) four (4) year terms on multiple Commissions.
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City Council Policy CC.07.01: Appointment of Commission Members Adopted 1993; Revised 4/3/18; 1/7/20; 1/7/25 Page 5 of 5
7. AUTHORIZED BY
Lake Forest City Council January 20, 2026
Item: 14
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ATTACHMENT 4
Item: 14
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City Council Policy CC 07.03: Biennial City Commission Workshop Adopted 3/2/2021, Revised 1/7/2025 Page 1 of 3
CITY COUNCIL POLICY: BIENNIAL CITY
COMMISSION WORKSHOP
Reaffirmed: January 20, 2026 CC 07.03
PURPOSE
This policy establishes the process and content of the biennial workshop to be held on concurrent budget preparation years by City Commissions. By Minute Order at the January 5, 2021, City Council Meeting, the City Council dispensed with the previous policies regarding Annual Joint City Council/Commission Workshop which required a joint meeting be held on the second meeting in March to discuss the goals and objectives of each commission for the upcoming year.
COMMISSION ROLES AND RESPONSIBILITIES
Planning Commission
In accordance with Section 9.02.030 of the Lake Forest Municipal Code (LFMC), the Planning Commission shall act as the custodia n of the visual character of the City and shall also have the following general functions:
A. Planning for the physical development of the City;
B. Carrying out the precepts and intent of the City’s Zoning Ordinance;
C. Reviewing and approving, conditionally approving or denying te
ntative subdivision maps;
D. Making recommendation s to the City Council for the
establishment of appropriate zoning boundaries;
E. Reviewing the General Plan and making a report thereo n annually to the City Council;
F. Periodically reviewing the zoning map and the text of the Zoning Code and making recommendations to the City Council for change;
G. Periodically reviewing the Subdivision Code and making recommendations to the City Council for amendments o r
a
dditions;
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City Council Policy CC 07.03: Biennial City Commission Workshop Adopted 3/2/2021, Revised 1/7/2025 Page 2 of 3
H. Rendering disinterested and diligent service to the public in the interpretation of public needs and necessities in the development of the City and its environs.
Community Services Commission
In accordance with Section 13.01.00 7 of the LFMC, the Community Services Commission shall:
A. Advise the City Council on all matters subject to the jurisdiction of the Council pertaining to the acquisition, development, and maintenance of public parks and recreational facilities; B. Review and advise the Council pertainin g to the financing of and budgeting for such functions, including but not limited to, the financing and budgeting for park and recreation services in the City.
C. Advise the Deputy City Manager , or the City Manager’s designee, from time to time.
Traffic and Parking Commission
In accordance with Section 12.06.030 of the LFMC, the Traffi c and Parking Commission shall:
A. Advise the City Council on issues relating to parking and th e safe and efficient movement of traffic, including vehicles, bicycles, pedestrians, and other modes of transportation upon the circulation network of the City.
B. Provide recommendations related to traffic and parking including, but not limited to, traffic and parking -related field studies, requests for traffic control devices, requests for Permit Parking a
nd Street Sweeping Parking Restrictions, and other related matters.
Biennial City Commission Workshop
On a biennial basis, on concurrent budget preparation years, the Planning Commission, Community Services Commission, and the Traffic and Parking Commission shall hold a Joint Workshop/Roundtable to discuss the overall City budget and the goals and objectives of each commission for the upcoming two years. Results from the Joint Commission Workshop will be shared with the City Council as input to the Strategic Plan Update.
Item: 14
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City Council Policy CC 07.03: Biennial City Commission Workshop Adopted 3/2/2021, Revised 1/7/2025 Page 3 of 3
Policy will provide further layer of transparency and cohesiveness with the City Council goals. Commissioners may continue to bring about other peripheral ideas throughout the year directly to staff.
AUTHORIZED BY
Lake Forest City Council January 20, 2026
Item: 14
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ATTACHMENT 5
Item: 14
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City Council Policy CC.07.04: Censure
Adopted 5/15/2018
CITY COUNCIL POLICY: CENSURE
Reaffirmed: January 20, 2026 CC.07.04
1. PURPOSE
T
he City of Lake Forest is committed to the ethical practice of governmen t i
n service of the residents and community. This commitment is reflected in the City’s Ethics Policy, which every elected and appointed City representative acknowledges and agrees to abide by. While the Ethics Policy shows a voluntary commitment to abide by the highest ethical standards, from time to time situations may arise that require affirmative action by the City Council, making clear the City’s position on certain ethical issues. Thi s
Cen
sure Policy includes the standards and procedures for the City Council to
take a clear stand on certain ethical issues.
2. CENSURE PROCESS
I
f a member of the City Council is found guilty or liable by any court of law, enforcement agency, administrative hearing officer, or public agenc y i
nvestigation, of violating a Law or Regulation, as that term is defined in this policy, he or she may also be subject to potential censure pursuant to the procedures of this Censure Policy .
a. Law or Regulation
T
he following constitute the Laws and Regulations which may give rise to a request for censure:
• C
alifornia Political Reform Act of 1974 (Gov. Code § 81000 et seq.) • Regulations of the Fair Political Practices Commission (2 CCR § 18109
et seq.)
• Statutes concerning conflicts in government contracts (Gov. Code §
1 090 et seq.)
• S
tatutes concerning political activity of city officers (Gov. Code § 3201 et seq.)
• S
tatutes concerning unlawful use of government resources (Gov.
Code Title 2 § 8314)
• Title 7 of the Civil Rights Act or the Fair Employment and Housing Act (finding of harassment or abuse of a City employee by an independent investigator)
Item: 14
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City Council Policy CC.07.04: Censure
Adopted 5/15/2018
b. Complaint and Hearing Procedures
Step 1. Within 90 calendar days of the final determination of violation of a Law or Regulation, co mplainant must file a request for censur e o
nline or in person with the City Clerk’s Office, 100 Civic Center Drive , L
ake Forest, CA 92630 . Requests for Censure forms are available onlin e at
www.lakeforestca.gov and at the City’s Clerk’s office .
St
ep 2. Within 10 business days after receipt of the complaint, the City Clerk provides a copy of the complaint to all City Council Members an d t
o the Council Member against whom the complaint is made .
St
ep 3. Within 10 business days after receiving a copy of the complaint, the Council Member may file a written reply to the complaint, which may include copies of documents, photographs, recordings, or other tangible materials that rebut the complaint.
Step 4. The City shall hire a hearing officer and send to the hearing officer a copy of the complaint and any response to the complain t f
rom the Council Member against whom the complaint is made. The hearing officer shall be selected from the panel of hearing officers hired by the City. That panel shall consist of individuals with specialized training in the field of ethics , which may include a law professor specializing in ethics. Hearing officers shall be assigned to matters on a rotating basis to ensure fair and impartial review and analysis of requests for censure
.
Step 5. Within 15 business days of receiving copies of the complain t a
nd response, the hearing officer shall provide a written recommendation to the City Council regarding whether the public official who is the subject of the complaint should be censured. The recommendation shall include, without limitation, a summary of the complaint and the public official’s response, and the reason s why the hearing officer supports his or her recommendation.
St
ep 6. Within 30 business days of receiving the hearing officer’ s r
ecommendation, or as soon as practicable, the City Clerk shall set the matter for hearing before the City Council and shall notify the complainant and Council Member against whom the complaint is filed of the date, time, and location of the hearing. At the time that the City Clerk sets the matter for hearing, the City Council shall be provided Item: 14
173
City Council Policy CC.07.04: Censure
Adopted 5/15/2018
with the complaint, the Council Member ’s reply, and the hearing officer’s recommendation.
St
ep 7. The City Council shall hold a public hearing to determine whether to censure the Council Member . At the beginning of the City Council hearing, each Council Member shall publicly disclose if they have had ex parte communications with either party or have discussed the complaint with any third party. The complainant shall first provid e the City Council with a statement regarding the nature of the complaint. Such statement shall not exceed ten minutes and shall not be interrupted by questions from the Council. The Council Member shall then be permitted to p rovide an opening statement , including his or her response to the complaint. Such statement shall not exceed ten minutes and shall not be interrupted by questions from the Council. At any other time during the hearing, City Council Member s may ask questions of the parties. The City Council shall also receive public comments on the item. The complainant shall have three minutes to make closing remarks, then the Council Member shall have three minutes to make closing remarks.
St
ep 8. After deliberation, the City Council votes on whether to censure the Council Member . A censure may include removal from Council appointment (s) but should not include elimination of statutory rights or constitutional rights, including Council salary.
St
ep 9. In the event the City Council votes to censure the Council Member, the City Attorney shall draft a resolution which shall include the reasons for the City Council’s decision, the facts relied upon, and any findings supporting the decision. The resolution shall be placed on the next City Council agenda immediately following the date of the censure hearing.
St
ep 10. Within five business days of the City Council adopting the censure resolution, the City Clerk notifies the parties in writing of the City Council’s decision.
3. AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 6
Item: 14
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City Council Policy: CC.07.05: Consensus for Placing Items on the Agenda Adopted 1991; Amended by Minute Order 12/18/12; 1/6/15; 9/1/15; 3/1/16; 7/11/17; 3/6/18; 1/18/22 Page 1 of 1 CITY COUNCIL POLICY: CONSENSUS FOR
PLACING ITEMS ON THE AGENDA
Reaffirmed: January 20, 2026 CC.07.05
City Council Members periodically seek to place items for consideration by the City Council on the City Council Agenda for full discussion.
PURPOSE
This Policy establishes guidelines for Council Member requests to place items on the City Council Agenda for consideration and defines Council Consensus for that purpose.
REQUESTS FOR COUNCIL CONSENSUS
Definition - City Council Consensus for the purpose of placing an item on the City Council Agenda for future consideration may be achieved with the assent of two (2) Council Members .
Agenda Items - During the City Council meeting s, Council Members may request an item be placed on a future City Council a genda for consideration. If the Council Member desires a specific agenda date, the Council Member shall state his or her request for City Council consensus.
• A consensus agenda item would require a full agenda report including analysis and a staff recommendation, if appropriate.
• All items with significant budgetary impact (defined as in excess of $30,000), or capital improvement projects, will be agendized at the annua l
bu
dget workshop.
• Council Members will be limited to introducing no more than four (4 ) a
gendized items per calendar year, not including items considered during the annual budget workshop.
• Consensus items sought in addition to the four (4) per Council Member, per calendar year, must be achieved with a super majority vote of four (4) Council Members.
• In the event a Council Member does not state a desire for a specific agenda date, and the item does not contain significant budgetary impact so as to be scheduled during the annual budget workshop, the City Manager shall agendize the item at a future meeting date at his/ her discretion.
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 7
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C
ity Council Policy: CC.07.06: Ethics
Adopted 5/15/18; Revised 1/2/19 Page 1 of 4
CITY COUNCIL POLICY: ETHICS
Reaffirmed: January 20, 2026 CC.07.06
Preamble
The citizens of the City of Lake Forest are entitled to responsible, fair , and honest City government that operates in an atmosphere of respect and civility.
Accordingly, the Lake Forest City Council adopts this policy to:
1. D
escribe the standards of behavior to which its leaders aspire.
2. Provide an ongoing source of guidance to elected leaders and City officials in their day -to-day service to the City.
3. Promote and maintain a culture of ethics.
Pledge
On May 15, 2018, the City Council of the City of Lake Forest adopted this Ethics Policy which applies to all members of the City Council and members of City boards, commissions, committees, and task forces and requires the following pledge:
ETHICS POLICY
RESPONSIBILITY/PROTECTING THE PUBLIC INTEREST
___ I comply with the laws of the nation, the State of California , and the City of Lake Forest in the performance of my duties.
___ I comply with the Oath of Office I took upon beginning my service for the City of Lake Forest.
___ My decisions are consistent with, among other things, the Fair Political Practices Act and other state and local laws.
___ I do not accept gifts, services , or other special considerations inconsistent with the Political Reform Act because of my public position. ___ I do not give special treatment or consideration to any individual or group beyond that available to any other individual.
___ Unless authorized by the City Council, I do not involve myself in the administrative processes for acquiring goods and services. ___ I recognize that the City Council and other City Commissions are independent legislative bodies, and I refrain from using my position to unduly influence the deliberations or outcomes of those bodies.
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ity Council Policy: CC.07.06: Ethics
Adopted 5/15/18; Revised 1/2/19 Page 2 of 4
FAIRNESS/ACCOUNTABILITY
___ I make decisions based on the merits of the issue, including research and facts. ___ I answer questions directly, telling the truth, and admitting a lack of knowledge if one exists.
___ I do not knowingly use false or inaccurate information to support my position or views.
___ I deter rumors and misunderstandings by making factual information available. ___ If I receive substantive information that is relevant to a matter under consideration from sources outside the public decision -making process, I publicly share it with my fellow Councilmembers or commissioners and staff at the public meeting where the matter is under consideration .
RESPECT FOR FELLOW ELECTED OR APPOINTED OFFICIALS, STAFF, AND THE PUBLIC
___ I refrain from abusive conduct, personal charges, or verbal attacks upon the character, motives, ethics, morals, or comments of other Councilmembers , commissioners, committee members, staff, and the public. ___ I do not, in the performance of my duties, discriminate against any person on the basis of race, color, religion, national origin, ancestry, age, sex, gender, pregnancy, childbirth or related medical condition, sexual orientation, marital status, disability, medical condition , and actual or perceived gender identity.
PROPER AND EFFICIENT USE OF PUBLIC RESOURCES
___ I do not use public resources, such as agency staff time, equipment, supplies, or facilities, for private gain or personal purposes.
___ I make decisions after prudent consideration of their impact on City resources , taking into account the long -term financial needs of the agency, especially its financial stability.
___ I use my title(s) only when conducting official City business, for information purposes, or as an indication of background and expertise, carefully considering whether I am exceeding or appearing to exceed my authority. ___ I refrain from making unauthorized commitments or promises of any kind purporting to bind the C ity.
___ I refrain from gratuitous comments that may harm the C ity’s position in litigation or potential litigation.
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ity Council Policy: CC.07.06: Ethics
Adopted 5/15/18; Revised 1/2/19 Page 3 of 4
ACKNOWLEDGMENT PROCESS FOR THE
CITY OF LAKE FOREST
ETHICS POLICY
All current elected and appointed City officials , including current members of the City Council and City Commissions , will be given a copy of the newly adopted City Ethics Policy following its adoption on May 15, 2018 , and will be asked to initial each provision of the Ethics Policy and sign an acknowledgement form at that time.
Thereafter:
E
ach new member of the City Council and City Commissions will be given a copy of the City Ethics Policy and asked to initial each provision of the Ethics Policy and sign an acknowledgement form prior to their first meeting.
C
opies of the City Ethics Policy and acknowledgment forms for elected officials and members of commissions shall be maintained on file with the City Clerk.
ACKNOWLEDGMENT OF RECEIPT
As an elected or appointed official of the City of Lake Forest, California, I certify that I have received a copy of the Ethics Policy of the City of Lake Forest, have been offered training and a ssistance in understanding the Ethics Policy , and am aware of the provisions of the Policy and its application to my responsibilities.
Consistent with the Ethics Policy, I pledge that my conduct will adhere to the requirements of the Policy.
NAME: ____________________________________
(Please type or print your first and last name)
TITLE: ____________________________________
LEGISLATIVE
BODY: ____________________________________
SIGNATURE: ____________________________________
DATE: ____________________________________
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ity Council Policy: CC.07.06: Ethics
Adopted 5/15/18; Revised 1/2/19 Page 4 of 4
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 8
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City Council Policy: CC.07.08: Mayor’s Award
Adopted 3/15/18; Revised 3/2/21 Page 1 of 2
CITY COUNCIL POLICY : MAYOR’S AWARD
Reaffirmed : January 20, 2026 CC.07.08
PURPOSE
This policy is established to identify and recognize outstanding achievement by a Lake Forest employee or group of employees who has fulfilled one or more of seven developed criteria areas.
APPLICABILITY OF POLICY
This policy applies to any group or individual classified as a full-time employee(s) in good standing with the City. Any employee (s) that received the annual award shall not be eligible to receive it again for three subsequent calendar years.
CRITERIA
Performance : Continued and repeated excellence in overall job performance, which exceeded job requirements and achieved outstanding results.
Problem -solving : Solved an extraordinary problem or achieved a considerably difficult goal.
Innovation : Successfully implemented an innovative idea where an outstanding result, such as significant cost savings or maximized program effectiveness, was identified.
Outstanding Act: Achieved an outstanding act, which brings positive recognition to the City from the public or media.
Customer Service : Provide exceptional support to a resident or City department, division project, group or individual.
Teamwork : Efforts created excellent teamwork, resulting in a significant accomplishment by a team.
Community Contribution : Facilitating a positive change by contributing time, talent, or leadership to one or more community organizations.
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City Council Policy: CC.07.08: Mayor’s Award
Adopted 3/15/18; Revised 3/2/21 Page 2 of 2
PROCESS
The Mayor’s Award will be presented to one employee or group of employees annually by City Council. The Human Resources Division will oversee the nomination and selection process.
Nominations
A. Nominations will be submitted by City employees or members of the City Council.
B. Nominations will be submitted using the Mayor’s Award Nominatio n Form which will be available on the employee intranet or in the Human Re
sources Division. Additional supporting documentation, such as c
orrespondence relating to the employee’s performance, could also be attached.
C. All completed nomination forms will need to be submitted to Huma n Resources by October 1 to begin the selection process.
Selection
A. Upon receipt nominations will be reviewed by the Management Team . If a member of the Management Team is nominated, that person will be ex
cluded from the review process.
B. T
he Management Team will recommend three to five “finalist” nominees for the City Council Ad-Hoc committee to review.
C. T
he Ad-Hoc committee, comprised of the Mayor and Mayor Pro - Tem, will s
elect one employee or group of employees from the finalist group who they feel best exemplifies the established criteria.
Recognition
The finalist selected shall be recognized at a City Council meetin g during the month of December. The award recipient (s) shall receive the following as a result of being selected:
• Certificate of Recognition from the City Council
• A City plaque
• $250 gift card to a Lake Forest business or restaurant
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 9
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ity Council Policy: CC.07.09: Mayor’s Minute Video Segment Adopted 3/6/18; Revised 1/7/20, 1/7/2025 Page 1 of 4
CITY COUNCIL POLICY: MAYOR’S MINUTE
VIDEO SEGMENT
Reaffirm ed: January 20, 2026 CC.07.09
The “Mayor’s Minute” is a recurring short video that highlights important City information and/or current events. The video is produced by City staff and narrated by the Mayor. It is meant to compliment the communication efforts of the Communications and Marketing Division.
PURPOSE
T
his policy establishes the parameters, procedures , and proper uses of the “Mayor’s Minute” video segments.
PARAMETERS
Representation
C
alifornia law prohibits the use of public resources for personal or political gain.
The City Council has previously determined that correspondence paid for with public funds must relate to actual and authentic City business and must not purport to advance or advocate a policy not previously approved by the City Council.
Th
e “Mayor’s Minute” shall not benefit political campaigns nor promote a political agenda. The video shall represent the actions and events of the City as a whole, not individuals.
Content - The content in the “Mayor’s Minute” shall focus on City business or events, such as:
a) Items on upcoming City Council or special -meeting agendas b) Upcoming City workshops or community meetings
c) City accomplishments
d) Council actions taken during a previous City Council meeting e) Public service announcements that support City projects or programs , s
uch as crime prevention, keeping pets on leash, and traffic safety f) Events sponsored in whole or in part by the City
g) Other topics related to the City’s history
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ity Council Policy: CC.07.09: Mayor’s Minute Video Segment Adopted 3/6/18; Revised 1/7/20, 1/7/2025 Page 2 of 4
Budget - A budget shall be established for the production , posting and promotion of “Mayor’s Minute” segments during the annual City Council Budget Workshop.
Substitutes - The Mayor shall not substitute a proxy for the segment without prior approval from the City Manager.
Approvals - The City Manager , or his/her designee , shall have final app roval of the script and video recording . The City Manager has the right to refuse broadcasting or posting any video that is in violation of this policy.
Video Length - The video should fall between 60 and 90 seconds of recording time.
Staff Resources - Pre-production and post-production work shall be limited to two and a half hours per video segment .
PROCEDURE
Script Review
The script shall be prepared by City staff in consultation with the Mayor or Mayor’s proxy. The City Manager, or his/her designee, shall have final say on the content of the script. During the 60 days prior to an election, staff will provide a heightened review of the Mayor’s Minute videos.
Recording
The Mayor should arrive prepared and promptly at the arranged recording time to minimize impact on staff schedules. The Mayor should be dressed in attire appropriate to re present the City of Lake Forest.
Staff Present
Communication and Marketing staff and the Deputy City Manager , or his/her designee, shall be present during the recording.
Recording Length
While multiple “takes” may be required on occasion, the recording period shall not exceed 30 minutes.
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ity Council Policy: CC.07.09: Mayor’s Minute Video Segment Adopted 3/6/18; Revised 1/7/20, 1/7/2025 Page 3 of 4
Editing
While the Mayor may provide input, s taff shall determine the recorded segment best suited for use. Editing time shall not exceed one and a half hours per video segment.
PROPER USE
Posting
Once completed by City Staff and approved by the City Manager or his/her designee, the “Mayor’s Minute” video will be posted to the City’s website and social-media channels. These may include, but are not limited to , Facebook, Twitter, Instagram, and YouTube. While pages and accounts controlled by others may link to the City content, the content shall not be directly shared with any other site or individual without approval from the City Manager .
Promoted Posts
On occasion, it may be beneficial to the City for the “Mayor’s Minute” to be “boosted” (promoted) on social media. The decision to spend advertising funds on promoting a “Mayor’s Minute” post shall be made by the Management Services Director. “Mayor’s Minute” segments may not be “boosted” within 60 days of any election.
Promoted Posts
No more than $200 may be spent promoting a “Mayor’s Minute” on social media without approval from the City Manager.
Comments on Posts
Any public comment on a posting of the “Mayor’s Minute” must comply with the City’s social media policy. Such a determination shall be made by the Director of Management Services or his/her designee.
PENALTIES
P
ursuant to California Government Code Section 53232.4, penalties for misuse of public resources may include, but are not limited to, the following:
A. C
ivil penalties for misuse of public resources pursuant to California Government Code Section 8314.
B. Prosecution for misuse of public resources, pursuant to Section 424 of the Penal Code.
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ity Council Policy: CC.07.09: Mayor’s Minute Video Segment Adopted 3/6/18; Revised 1/7/20, 1/7/2025 Page 4 of 4
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 10
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 1 of 20
CITY COUNCIL POLICY : RECOVERED ORGANIC WASTE
PRODUCT PROCUREMENT
Reaffirmed: January 20, 2026 CC.07.13
1. PURPOSE
As Solid Waste management continues to pose a national problem due to increased materials consumption and greenhouse gas emissions, as well a s d
windling landfill space, the City of Lake Forest has developed a recycling program for all City residents, busin esses, and employees. The City Council of the City of Lake Forest intends that the City take a leadership role in both its recycling and purchase of recycled products and materials for use in the provision of City services. To that end, the City aims to in corporate environmental considerations (including recycled -content and recovered Organic waste product use) into its purchasing and procurement practices.
This Recovered Organic Waste Product Procurement Policy will enable th e
C
ity to:
1. P
rotect and conserve natural resources, water, and energy;
2. Provide direction in the procurement and use of recycled products;
3. Assure compliance with the required Annual Recovered Organic Waste Product Procurement Target mandated by 14 CCR Section 18993.1 et seq.; and
4. Minimize the City’s contribution to climate change pollution and Solid Waste disposal.
2. POLICY
1. It is the Policy of the City of Lake Forest to purchase recycled products whenever possible and use or give away a quantity of Recovered Organic Waste Products that meets or exceeds its Annual Recovered Organic Waste Product Procurement Target.
2. C
omply with State requirements as contained in Title 14 of the California Code of Regulations, Division 7, Chapter 12, Article 12 (the “SB 1383 Procurement Regulations”) to procure a specified amount of Recovered Organic Waste Products to support Organic W aste disposal reduction targets and markets for products made from recycled and recovered Organic Waste Materials, and further to purchase Recycled -Content Paper Products and Recycled -Content Printing and Writing Paper.
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 2 of 20
3. Purchase of products which cannot be recycled or reused is strongly discouraged.
4. R
ecycled-Content Paper Products and Recycled -Content Printing and Writing Paper shall be purchased and used in: (1) all copy machines which will accept it; (2) all printing purposes; and (3) all stationery and envelopes used by City departments, divisions, and employees in th e
c
ourse and scope of their official duties.
5. A
recycled paper designation shall be printed on all City stationery.
6. C
ity departments shall examine their purchasing specifications and, where feasible, restructure them to require the use of products which incorporate recycled materials in their manufacture.
7. A
ten percent (10%) or greater price preference shall be given to recycled paper, reusable products offered as alternatives to disposable products, and products designed to be recycled where they are offered as alternatives to non -recyclable products. Purc hase of products which cannot be recycled or reused is strongly discouraged. The preference percentage shall be based on the lowest bid or price quoted by the supplier or suppliers offering such non- recycled products.
8. R
ecycled products are expected to perform as well as non -recycled products, to be purchased at a reasonable price and to be available within a reasonable time period. In addition to the recovered materia l
c
ontent of a product, important criteria in selecting products should also be the ability of the product and its packaging to be reused, reconditioned for use, or recycled through existing recycled collection programs. Preferred products and packaging are those designed to minimize waste and toxic by -products in their manufacture, use, and disposal.
9. I
f fitness and quality of Recycled -Content Paper Products and Recycled-Content Printing and Writing Paper are equal to that of non - recycled items, all departments and divisions of City shall purchase such Recycled-Content Paper Products and Recycled -Content Printing and Writing Paper that consists of at least thirty percent (30 %)
p
ostconsumer fiber, measured by fiber weight, whenever the total cost is no more than ten percent (10%) of the total cost for the non-recycled items, consistent with the requirements of the Public Contract Code, Item: 14
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 3 of 20
sections 22150 through 22154, and sections 12200 and 12209, as amended.
1 0. All Recycled -Content Paper Products and Recycled -Content Printing and Writing Paper shall be eligible to be labeled with an unqualified recyclable label as defined in Title 16 of the Code of Federal Regulations, section 260.12.
11. Provide records to the Recordkeeping Designee of all Paper Product s and Printing and Writing Paper purchases within thirty (30) days of such purchase (whether or not composed of recycled content) made by a division, department, or employee of the City. Records shall include: (1 )
a
copy of the invoice or other documentation of purchase; (2) written certifications as required by this policy for recycled -content purchases; (3) v
endor name; (4) purchaser name; (5) quantity purchased; (6) date purchased; and (7) recycled content (including whether no recycled material was used). Further, if non -Recycled-Content Paper Products and/or non-Recycled-Content Printing and Writing Paper are provided, include a description of why Recycled -Content Paper Products and/or Recycled-Content Printing and Writing paper were not so provided.
T
he City shall cooperate with the County of Orange, other Orange County cities, and other governmental agencies in the development of programs and procedures which further this Policy.
3. RECYCLED PRODUCTS DEFINITIONS
“Annual Recovered Organic Waste Product Procurement Target” means the amount of Organic Waste in the form of a Recovered Organic Was te P
roduct that the City is required to procure annually under 14 CCR Section 18993.1. This target shall be calculated by multiplying the per capita procurement target, which shall be 0.08 tons of Organic Waste per California resident per year, times the City’s residential population using the most recent annual data reported by the California Department of Finance.
Annually, CalRecycle will provide notice to each City of its Annua l
R
ecovered Organic Waste Product Procurement Target by posting such information on CalRecycle’s website and providing written notice directly to the City.
“City” means the City of Lake Forest.
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 4 of 20
“Compost” means the product resulting from the controlled biological decomposition of Organic Solid Wastes that are source separated from the municipal Solid Waste stream or which are separated at a centralized facility or as otherwise defined in 14 CCR Section 178 96.2(a)(4). Compost eligible for meeting the Annual Recovered Organic Waste Product Procurement Target must be produced at a compostable material handling operation or facility permitted or authorized under 14 CCR Chapter 3.1 of Division 7 or prod uced at a large volume in -vessel digestion facility that composts on-site as defined and permitted under 14 CCR Chapter 3.2 of Division 7. Compost shall meet the State’s composting operations regulatory requirements.
“Direct Service Provider” means a person, company, agency, district, or other entity that provides a service or services to City pursuant to a contract or other written agreement or as otherwise defined in 14 CCR Section 18982(a)(17).
“Electricity Procured from Biomass Conversion” means electricity generated from biomass facilities that convert recovered Organic Waste, such as wood and prunings from the municipal stream, into electricity.
Electricity procured from a biomass conversion facility may only count toward the City’s Annua l Recovered Organic Waste Product Procurement Target if the facility receives feedstock directly from certain permitted or authorized compostable material handling operations or facilities, transfer/processing operations or facilities, or landfills, as described in 14 CCR Section 18993.1(i).
“Organic Waste” means Solid Wastes containing material originated from living organisms and their metabolic waste products including, but not limited to: food; yard trimmings; Organic textiles and carpets; lumber; wood; Paper Products; Printing and Writing Paper; manure; biosolids; digestate; and sludges, or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined in 14 CCR Section 18982(a)(4) and 14 CCR Section 18982(a)(16.5), respectively. “Paper Products” include, but are not limited to: paper janitorial supplies; cartons; wrapping; packaging; file folders; hanging files; corrugated boxes; tissue; and toweling, or as otherwise defined in 14 CCR Section 18982(a)(51).
“Printing and Writing Papers” include, but are not limited to: copy; Item: 14
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 5 of 20
xerographic; watermark; cotton fiber; offset; forms; computer printout paper; white wove envelopes; manila envelopes; book paper; note pads; writing tablets; newsprint and other uncoated writing papers; posters; index cards; calendars; brochures; reports; magazines; and publications, or as otherwise defined in 14 CCR Section 18982(a)(54).
“Pre -Consumer Material” or “By -Products” are generated after the manufacture of a product is completed, but before the product has reached the end- use consumer. Examples of pre- consumer recovered materials include obsolete inventories of finished goods, rejected unused stock, and paper wastes ge nerated during printing, cutting, and other converting operations.
“ Post-Consumer Recycled Materials” are finished products that have served their intended use and would normally be disposed of as Solid Waste. Examples of post -consumer recovered materials include old newspapers, office paper, yard waste, steel, glass, aluminum cans, plastic bottles, oil, asphalt, concrete, and tires.
“Procurement of Recovered Organic Waste Products ” means purchase or acquisition (e.g., free delivery or free distribution from a hauler or other entity via a written agreement or contract), and end use by the City or others. The City’s Annual Recovered Organic Waste Product Procurement Target can be ful filled directly by the City or by Direct Service Providers through written contracts or agreements for Procurement of Recovered Organic Waste Products at the City’s behest.
“Publicly -Owned Treatment Works” or “POTW” has the same meaning as in Section 403.3(r) of Title 40 of the Code of Federal Regulations. “Recordkeeping Designee” means the public employee appointed by the City Manager or their designee to track procurement and maintain records of Recovered Organic Waste Product procurement efforts both by the City and others, if applicable, as required by 14 CCR, Division 7, Chapter 12, Articles 12 and 13.
“Recovered Organic Waste Products” means Organic products made from California, landfill- diverted recovered Organic Waste processed at a permitted or otherwise authorized operation or facility, or as otherwise defined in 14 CCR Section 18982(a)(60). Products that can be used to meet the An nual Recovered Organic Waste Product Procurement Target shall Item: 14
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 6 of 20
include Compost, SB 1383 Eligible Mulch, Renewable Gas from an in -vessel digestion facility, and Electricity Procured from Biomass Conversion as described herein and provided that such products meet requirements of 14 CCR, Division 7, Chapter 12, Article 1 2.
“Recycled Material” is waste and by-products that have been recovered or diverted from the Solid Waste stream and that can be utilized in place of raw material in the manufacturing of a product. Recycled materials may consist of materials derived from post- consumer waste, ma nufacturing waste, industrial scrap, agricultural waste, and other items, all of which can be used in the manufacture of new products.
“Recyclability” means that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label as defined in 16 Code of Federal Regulations Section 260.12.
“Recycled -Content Paper Products and Recycled -Content Printing and Writing Paper” means such products that consist of at least thirty percent (30%) postconsumer fiber, by fiber weight, consistent with the requirements of sections 22150 through 22154, as well as sections 12200 and 12209 of the Public Contract Code, and as amended.
“Renewable Gas” means gas derived from Organic Waste that has been diverted from a landfill and processed at an in -vessel digestion facility that is permitted or otherwise authorized by 14 CCR to recover Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(6 2).
“SB 1383” means Senate Bill 1383 (Chapter 395, Statutes of 2016), establishing methane emissions reduction targets in a statewide effort to reduce emissions of short -lived climate pollutants, as amended, supplemented, superseded, and replaced from time to time.
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 7 of 20
“SB 1383 Eligible Mulch” means mulch eligible to meet the Annual Recovered Organic Waste Product Procurement Target, pursuant to 14 CCR Chapter 12 of Division 7. This SB 1383 Eligible Mulch shall meet the following conditions for the duration of the applicable procurement compliance year, as specified by 14 CCR Section 18993.1(f)(4):
1. Produced at one of the following facilities:
i. A compostable material handling operation or facility as defined in 14 CCR Section 17852(a)(12), that is
permitted or authorized under 14 CCR Division 7, other
than a chipping and grinding operation or facility as
defined in 14 CCR Section 17852(a)(10);
ii. A transfer/processing facility or transfer/processing operation as defined in 14 CCR Sections 17402(a)(30)
and (31), respectively, that is permitted or authorized under 14 CCR Division 7; or,
iii. A Solid Waste landfill as defined in Public Resources Code Section 40195.1 that is permitted under 27 CCR
Division 2.
2. Meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards for land
application specified in 14 CCR Sections 17852(a)(24.5)(A)1 through 3.
“SB 1383 Regulations” means or refers to the Short -Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR.
“State” means the State of California.
“Ton” or “Tonnage” for purposes of calculating compliance with the Annual Recovered Organic Waste Product Procurement Target shall be calculated based on the assumption that one (1) Ton of Organic Waste shall constitute:
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 8 of 20
1. Twenty-one (21) diesel gallon equivalents (“DGE”) of renewable gas in the f orm of transportation fuel;
2. Two hundred forty -two (242) kilowatt- hours of electricity derived from renewable gas;
3. Twenty-two (22) therms for heating derived from renewable gas;
4. Six hundred fifty (650) kilowatt- hours of electricity derived from biomass conversion;
5. Zero point fifty -eight (0.58) tons of Compost or one point forty-five (1.45) cubic yards of Compost.
6. Two thousand (2,000) pounds (i.e. one (1) “ton”) of mulch.
4. RECOVERED ORGANIC WASTE PROCUREMENT TARGET
1. Through the implementation of this Policy, City will annually procure for use or giveaway a quantity of Recovered Organic Waste Products that meet or exceed its Annual Recovered Organic Waste Product Procurement Target.
2. To be eligible to meet the Annual Recovered Organic Waste Product Procurement Target, products that may be procured include the following, provided that each product meets the criteria included in its respective definition:
i. SB 1383 Eligible Compost;
ii. SB 1383 Eligible Mulch;
iii. Renewable Gas in the form of transportation fuel, electricity, or heat; and
iv. Electricity Procured from Biomass Conversion.
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5. REQUIREMENTS FOR CITY DEPARTMENTS
1. Compost and SB 1383 Eligible Mulch procurement. Divisions, departments, and employees responsible for landscaping maintenance, renovation, or construction shall:
a. Use Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste for landscaping maintenance,
renovation, or construction as practicable and whenever available, while capable of meeting quality standards and criteria specified.
SB 1383 Eligible Mulch used for land application must meet or exceed the physical contamination, maximum metal
concentration, and pathogen density standards specified in 14 CCR section 17852(a)(24.5)(A)(1) through (3).
b. When City uses Compost and SB 1383 Eligible Mulch and their application is subject to the City’s Water Efficient Landscaping Ordinance (“WELO”), pursuant to Lake Forest Municipal Code Title 9, Chapter 146, section 110 et seq., all divisions, departments, and employees shall comply with the City’s WELO by including the following:
i. For landscape installations, Compost at a rate of a minimum of four (4) cubic yards per one thousand (1,000) square feet of permeable area shall be incorporated to a depth of six (6) inches into the soil. Soils with greater than six percent (6%) Organic ma tter in the top six (6) inches of soil are exempt from adding Compost and tilling.
ii. Apply a minimum of three (3) inches of SB 1383 Eligible Mulch to all exposed soil surfaces of planting areas, except in turf areas, creeping or rooting groundcovers, or direct seeding applications where such mulch is contraindicated. Whenever SB 1383 Eligible Mulch is applied in this way, five percent (5%) of the landscape area shall be left without mulch to provide habitat for beneficial insects and other wildlife. Designated insect habitats must be included in the landscape design plan as such.
iii. Procure Organic SB 1383 Eligible Mulch materials made from Recycled or Post -Consumer Materials rather than inorganic Item: 14
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City Council Policy: CC.07.13: Recovered Organic Waste Product Procurement Adopted 12/7/21 Page 10 of 20
materials or virgin forest products, unless Recycled or Post- Consumer Organic products are not locally available. SB 1383 Eligible Mulches are not required where prohibited by local ordinances.
iv. For all SB 1383 Eligible Mulch that is land-applied, such mulch must meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards
specified in 14 CCR section 17852(a)(24.5)(A)(1) through (3).
c. Keep records, including invoices or proof of Recovered Organic Waste Product procurement (whether through purchase or
acquisition), and submit records to the Recordkeeping Designee upon completion of a project. Records shall include:
i. General procurement records, including:
1. A general description of how and where the product was used and applied, if applicable;
2. The source of a product, including the name, physical location, and contact information for each entity,
operation, or facility from which the Recovered Organic Waste Products were procured;
3. The type of product;
4. The quantity of each product; and
5. All invoices or other records demonstrating purchase or procurement.
ii. For Compost and SB 1383 Eligible Mulch provided to
residents through giveaway events or other distribution methods, records shall be kept of all Compost and SB 1383 Eligible Mulch so given away to residents. Records shall be maintained and submitted to the Recordkeeping Designee in accordance with all reporting requirements under this Policy.
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iii. For procurement of SB 1383 Eligible Mulch, maintain an updated copy of the ordinance or enforceable mechanism(s) requiring that the mulch procured by the City or Direct Service Provider meets the land application standards
specified in 14 CCR section 18993 .1, as amended from time to time.
d. When procurement of Recovered Organic Waste Products occurs through a Direct Service Provider, enter into a written contract, agreement, or executed purchase order with enforceable
provisions that include: (1) definitions and specifications for SB 1383 Eli gible Mulch; and (2) an enforcement mechanism (e.g. termination provisions, liquidated damages clauses, etc.) in the event the Direct Service Provider is not compliant with these requirements.
e. Review, amend, or terminate existing contracts as necessary to achieve compliance with the requirement of enforceable
mechanisms pursuant to Section 5(1)(c)(3), above.
2. Renewable Gas Procurement. For all Renewable Gas procurement, to be used for fuel for transportation, electricity, or heating applications where practical, the City, its divisions, departments, and employees shall:
a. Procure Renewable Gas made from recovered Organic Waste for transportation fuel, electricity, and heating applications to the degree that it is appropriate and available for the City, and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR section 18993.1.
b. Keep records of the amount of Renewable Gas procured and used by the City, and submit such records to the Recordkeeping Designee on a quarterly schedule as follows for any given calendar year:
i. By April 15 for the period of January 1 through March 31;
ii. By July 15 for the period of April 1 through June 30;
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iii. By October 15 for the period of July 1 through September 30; and
iv. By January 15 for the period of October 1 through December 31.
c. If the City procures Renewable Gas from a publicly -owned treatment work (“POTW”):
i. Annually verify that the Renewable Gas from the POTW complies with the requirements specified in 14 CCR section 18993.1(h), including, but not limited to, the exclusion in 14 CCR section 17896.6(a)(1) and the items listed in this Section 5(2)(c).
ii. Annually receive a record from the POTW documenting the amount of Organic Waste, in Tons, received by the POTW
from: (1) a compostable material- handling operation or facility as defined in 14 CCR section 17852(a)(12) (other than a chipping and grinding ope ration or facility as defined in 14 CCR section 17852(a)(10)) that is permitted or authorized under 14 CCR Division 7; (2) a transfer or processing facility or operation as defined in 14 CCR sections 17402(a)(30) and (31), respectively, that is permitted o r authorized under 14 CCR Division 7; or (3) a solid waste landfill as defined in Public Resources Code section 40195.1, as permitted under 27 CCR Division 2.
iii. Annually receive documentation from the POTW of the percentage of biosolids that the POTW produced and
transported to activities that constitute landfill disposal, in order to demonstrate that the POTW transported less than twenty five percent (25%) of the biosolids it produced to activities that constitute landfill disposal. For the purposes of this Policy, landfill disposal is defined pursuant to 14 CCR section 18983.1(a) and includes: (1) final disposition at a landfill; (2) use of material as alternative daily cover or alternative intermediate cover at a landfill; and (3) other dispositions not listed in 14 CCR section 18983.1(b).
Alternative daily cove r or alternative intermediate cover are defined in 27 CCR sections 20690 and 20700, respectively.
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iv. Annually receive documentation that the POTW receives vehicle-transported Solid Waste that is composed of an
anaerobically-digestible material for the purpose of
anaerobic co -digestion with POTW treatment plant
wastewater, to demonstrate that the POTW meets the
requirements of 14 CCR section 18993.1(h)(2).
v. Submit these records to the Recordkeeping Designee on an annual basis, not to exceed thirty (30) days from receipt of notification from the POTW.
3. Electricity Procured from Biomass Conversion . For Electricity Procured from Biomass Conversion, the City, its divisions, departments, and employees shall:
a. Procure electricity from a biomass conversion facility that receives feedstock from a composting facility, transfer/processing facility, solid waste landfill, and/or the generator or employees of a generator of Organic Waste to the degree that it is availa ble and practicable for the City, and to help meet the Annual Recovered Organic Waste Product Procurement Target, which requires compliance with criteria specified in 14 CCR section 18993.1.
b. Maintain records and conduct the following recordkeeping activities:
i. Keep records in the same manner indicated in Section 5(1)(c) of this Policy for the amount of Electricity Procured from Biomass Conversion facilities, including the general
procurement record information.
ii. Receive written notification by an authorized representative of the biomass conversion facility certifying that biomass feedstock was received from a permitted solid waste facility identified in 14 CCR section 18993.1(i).
iii. Provide these records to the Recordkeeping Designee.
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6. REQUIREMENTS FOR DIRECT SERVICE PROVIDERS
1. Direct Service Providers of landscaping maintenance, renovation, and construction services shall:
a. Use, as practicable, Compost and SB 1383 Eligible Mulch produced from recovered Organic Waste for all landscaping maintenance, renovation, or construction services performed for the City, where available and capable of meeting all quality standards and cri teria as specified by this Policy. All SB 1383 Eligible Mulch used for land application shall comply with 14 CCR, Division 7, Chapter 12, Article 12 and must meet or exceed the physical contamination, maximum metal concentration, and pathogen density stand ards specified in 14 CCR section 17852(a)(24.5)(A)(1) through (3).
b. If subject to the City’s WELO pursuant to Lake Forest Municipal Code Title 9, Chapter 146, section 110 et seq., comply with one of the following, whichever is most stringent: (1) the locally -adopted WELO if more stringent than the State’s Model WELO (“MWEL O”); or (2) sections 492.6(a)(3)(B), (C), (D) and (G) of the State’s MWELO, Title 23, Division 2, Chapter 2.7 of the CCR, as amended September 15, 2015, which requires the submittal of a landscape design plan with a “Soil Preparation, Mulch, and Amendments Section” to include the following:
i. For landscape installations, Compost at a rate of a minimum of four (4) cubic yards per one thousand (1,000) square feet of permeable area shall be incorporated to a depth of six (6) inches into the soil. Soils with greater than six percent (6%) organic matter in the top six (6) inches of soil are exempt from adding such Compost and tilling.
ii. Apply a minimum of three (3) inches of mulch to all exposed soil surfaces of planting areas, except in turf areas, creeping or rooting groundcovers, or direct seeding applications where such mulch is contraindicated. Whenever SB 1383 Eligible Mulch is appl ied in this way, five percent (5%) of the landscape area shall be left without mulch to provide habitat for beneficial insects and other wildlife. Designated insect habitats must be included in the landscape design plan as such.
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iii. Procure Organic SB 1383 Eligible Mulch materials made from Recycled or Post -Consumer Materials rather than inorganic materials or virgin forest products, unless Recycled or Post- Consumer Organic products are not locally available. SB 1383 Eligible Mulches are not required where prohibited by local ordinances.
iv. For all SB 1383 Eligible Mulch that is land -applied, such mulch must meet or exceed the physical contamination, maximum metal concentration, and pathogen density standards
specified in 14 CCR section 17852(a)(24.5)(A)(1) through (3).
c. Keep and, upon completion of projects, provide records of procurement of Recovered Organic Waste Products, whether through purchase or acquisition, to the Recordkeeping Designee.
Information provided shall include:
i. A general description of how and where the product was used and applied, if applicable;
ii. The source of a product, including the name, physical location, and contact information for each entity, operation, or facility from which the Recovered Organic Waste Products were
procured;
iii. The type of product;
iv. The quantity of each product; and
v. All invoices or other records demonstrating purchase or procurement.
2. Direct Service Providers of Organic Waste collection services shall:
a. Provide a specified quantity of Compost or SB 1383 Eligible Mulch to City and its customers via periodic “giveaways” as specified in a franchise agreement or other agreement.
b. Keep and provide records to the City, including the following:
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i
. The dates such services were provided;
i
i. The source of all products, including the name, physical location, and contact information for each entity, operation, or facility from whom the Recovered Organic Waste Products were procured;
i
ii. The type of product;
i
v. The quantity of each product; and
v
. All invoices or other records or documentation demonstrating purchase, procurement, or transfer of material to a giveaway location.
3. D
irect Service Providers procuring Renewable Gas shall:
a. D
irect Service Providers transporting Solid Waste, Organic materials, and/or Recyclable materials shall procure their fuel as Renewable Gas if required to do so in RFPs and RFQs released by the City for such services, or as otherwise required by permit, license, written agreement, or written contract.
b. Departments releasing RFPs and RFQs for contractors tha t p
rocure fuel in the course of their services to the City may include a price preference to contractors that propose to use the amoun t o
r percentage of Renewable Gas specified in the RFP or RFQ in order
to
be eligible for said price preference. Such use, if it occurs, sha ll b
e documented in a written contract or agreement.
c. I
f Renewable Gas made from recovered Organic Waste is used by Direct Service Providers, such Direct Service Providers shall submit to
the Recordkeeping Designee information listed in Section 6(2)(b)(i)–(v) on a schedule to be determined by City, but not le ss t
han annually.
d. R
enewable Gas used by Direct Service Providers under Sections 6(1) and 6(2) shall comply with criteria specified in 14 CCR Section 18993.1.
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7. REQUIREMENTS FOR PAPER PRODUCT VENDORS
1. All vendors that provide Paper Products (including janitorial Paper Products) and Printing and Writing Paper to City, its divisions, departments, and employees, shall:
a. Provide Recycled-Content Paper Products and Recycled -Content Printing and Writing Paper that consists of at least thirty percent (30%) postconsumer fiber by fiber weight, if fitness and quality of such paper is equal to that of its non -recycled equivalent and available at no more than ten percent (10%) if the total cost for non-recycled paper products.
b. Provide Paper Products and Printing and Writing Papers that meet Federal Trade Commission Recyclability standards as defined in Title 16 of the Code of Federal Regulations section 260.12.
c. Certify in writing, under penalty of perjury, that the product meets the minimum percentage of postconsumer material in the Paper Products and Printing and Writing Paper offered or sold to the City, if not the exact percentage.
d. Ensure that the Paper Products and Printing and Writing Paper offered or sold to the City are eligible to be labeled with an unqualified recyclable label, as defined in Title 16 of the Code of Federal Regulations section 260.12.
e. Provide records to the City, department, or division in question of all Paper Products and Printing and Writing Paper purchased from the vendor within thirty (30) days of the purchase (whether recycled content or not) made by a division or department or employee of the City. Records shall include a copy of the invoice or other documentation of purchase, written certifications as required in items (c) and (d) of this Section for recycled -content purchases, purch aser name, quantity purchased, date purchased, and recycled content (even if such products contain no recycled content). If non -Recycled-Content Paper Products and/or non- Recycled-Content Printing and Writing Paper are provided, include a description of why Recycled -Content Paper Products and/or Recycled-Content Printing and Writing Paper were not provided.
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2. All vendors providing printing services to the City via a printing contract o
r written agreement shall use Printing and Writing Paper that consists of at least thirty percent (30%) postconsumer fiber by fiber weight, or as amended by Public Contract Code s ection 12209.
8. RECORDKEEPING RESPONSIBILITIES
1. T
he Public Works department will be the responsible department for all City recordkeeping activity under this Policy, and will select an employee to act as the Recordkeeping Designee, who will b e
r
esponsible for obtaining records pertaining to Procurement of Recovered Organic Waste Products, as well as Recycled -Content Paper Products and Recycled -Content Printing and Writing Paper.
2. T
he Recordkeeping Designee will do the following to track Procurement of Recovered Organic Waste Products, Recycled - Content Paper Products, and Recycled -Content Printing and Writing Paper:
a. C
ollect and collate copies of invoices or receipts (whether paper or electronic or both) or other proof of purchase that describes the procurement of Printing and Writing Paper and Paper Products, including but not limited to the volume and type of all pap er purchases and copies of certifications and other required verifications from all departments and/or divisions procuring such Paper Products and Printing and Writing Paper (whether or not they contain recycled content), as well as from the vendors providing Printing and Writing Paper and Paper Products. These records must be kept as part of the City’s documentation of its compliance with 14 CCR section 18993.3.
b. T
o develop evidence of the City meeting its Annual Recovered Organic Waste Product Procurement Target, collect and collate copies of invoices or receipts or documentation evidencing procurement from all departments and divisions procuring Recovered Organic Waste Product and invoices or similar records from all vendors, contractors, or others procuring such products on behalf of the City. These records must be kept as part of th e
C
ity’s documentation of its compliance with 14 CCR section 18993.1.
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c. Collect, collate, and maintain documentation submitted by the City, Direct Service Providers, and/or vendors, including the information reported to the Recordkeeping Designee in
accordance with this Policy.
d. C
ompile an annual report on the City’s direct Procurement of Recovered Organic Waste Products, Recycled -Content Paper Products, and Recycled -Content Printing and Writing Paper, as well as the procurement of all vendors and Direct Service Providers on behalf of City, consistent with the recordkeeping requirements contained in 14 CCR section 18993.2 for the Annual Recovered Organic Waste Product Procurement Target and 14 CCR section 18993.4 for Recycled -Content Paper Products and Recycled - Content Printin g and Writing Paper procurement. This report shall be made available to the City’s responsible entity for compiling the annual report to be submitted to CalRecycle, pursuant to 14 CCR Division 7, Chapter 12, Article 13. The procurement report shall also be shared with City Council annually as evidence of implementing this Policy.
9. CRITERIA FOR SELECTING RECYCLED MATERIALS FOR PURCHASE
1. If a decision has been made to purchase recycled materials, th e r
ecommended products should contain, in order of preference, the highest percentage of recycled content of post- consumer recovered material available in the marketplace.
2. A minimum 10% price preference shall be permitted for purchasing recycled paper, as based on current market prices quoted by suppliers offering non-recycled products.
3. Recycled products should also be expected to perform as well as non - recycled products, to be purchased at a reasonable price and to be available within a reasonable time period. In addition to the recovered material content of a product, important criteria in selecting products should also be the ability of the product and its packaging to be reused, reconditioned for use, or recycled through existing recycled collection programs. Preferred products and packaging are those designed to minimize waste and tox ic by -products in their manufacture, use, and disposal.
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4. Whenever printed recycled paper products are purchased, the standard phrase “Printed on Recycled Paper” and/or the standard “recycle” logo should be included on the printed product, thereby promoting the use of post-consumer content.
5. In addition to the above requirements of this Policy, the City of Lake Forest encourages each department, division, and employee to purchase recycled products wherever it is feasible and fiscally prudent to do so.
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 11
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City Council Policy: CC.07.14: Requests for City Attorney Services Adopted 2/6/18
Revised 1/2/19 Page 1 of 2
CITY COUNCIL POLICY : REQUESTS FOR CITY
ATTORNEY SERVICES
Reaffirmed: January 20 , 2026 CC.07.14
From time to time, matters arise in which City Council Members (“Official” or “Officials”) require legal advice and counsel. The Lake Forest Municipal Code (“Code”) authorizes the City Attorney to advise Officials on legal matters pertaining to their offices, give advice or opinion on the legality of matters under Council consideration, and perform other legal duties as the Council may require. (LFMC § 2.16.030.)
1 PURPOSE
T
his Policy establishes guidelines for Officials’ legal services requests, in order to ensure that those requests are within the Code’s bounds and to maintain budgetary control over the cost for legal services. 2 REQUESTS FOR LEGAL SERVICES
2.1 Conflicts of Interest .
An individual Official may contact the City Attorney for legal advice at any time regarding potential or actual conflicts of interest that the individual Official may have , which arise under the Political Reform Act, Government Code Section 1090, or any other State or local law and regulation relevant to this area .
2.2 Agenda Items.
During City Council meetings, any Official may request that the City Attorney provide legal advice or opinion on an y matter listed on the Council agenda. If the request does not relate to an item on the Council agenda, the Council body may direct the City Attorney to report back to the Council on the matter.
Bet
ween City Council meetings, individual Officials may contact the City Attorney’s Office for legal advice regarding any item on an upcoming Council agenda.
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2.3 Non-Agenda Items.
Between Council meetings, each Official may direct the City Attorney to spend up to two (2) hours researching legal issues related to City items not on an upcoming Council agenda . In such circumstances, the City Attorney is authorized to report directly back to the requesti ng Official.
3. AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 12
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City Council Policy: CC.07.15: Resolutions
Adopted 7/5/23
Revised 1/16/24 Page 1 of 3
CITY COUNCIL POLICY: RESOLUTIONS
Reaffirmed January 20, 2026 CC.07.15
1. PURPOSE
To provide guidelines for the City Council’s consideration of requests for action upon matters over which the City lacks jurisdiction or substantial influence, and to preserve Council meeting time and resources for those matters upon which the City Council ’s decisions have direct and concrete consequence for the City.
2. BACKGROUND
The City Council is sometimes requested to take action on matters which lie outside the scope of its jurisdiction. T he City Council desires to focus on issues within the City’s subject matter jurisdiction and which most immediately affect the City of Lake Forest.
3. DEFINITION
Resolutions: A resolution is a formal, written action of the City Council and must be formally adopted by the City Council at a publicly noticed meeting. An official resolution is developed in the standard legal format for City resolutions.
Resolutions recognizing individuals or groups will incorporate the same standard format as a formal position resolution. Format modifications that are appropriate for presentations will be made by staff. Adoption of a resolution requires a staff report with a recommendation and justi fication for issuing the resolution to the requ ester.
4. POLICY
Resolutions of the City Council
F
ully realizing and supporting the fundamental right of every citizen of this C ity to make views and opinions known to all persons in any branch of government, it is the policy of the Council of the City of Lake Forest that its actions be restricted to issues within the City’s subject matter jurisdiction, and which most immediately affect the City of Lake Forest.
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City Council Policy: CC.07.15: Resolutions
Adopted 7/5/23
Revised 1/16/24 Page 2 of 3
By directing the Council's attention to the most locally germane issues, it is the Council's intention to safeguard responsiveness to the residents of Lake Forest by ensuring additional study time for local issues.
The basic criteria for non-staff generated resolutions are as follows:
1. The primary purpose of the resolution must be to give specia l r
ecognition to individuals or groups, local issues, actions, and/or programs that contribute to the City of Lake Forest. (Examples include notable achievements at a local school. )
2. The resolution’s topic acknowledges a noteworthy occurrence that took place in the City of Lake Forest. (Examples include recognizing a life- saving act in Lake Forest. )
3. The resolution’s topic directly impacts the operations of the City of Lak e F
orest.
4. The resolution topic must not:
a. Dehumanize, degrade, or ridicule any individual or group . b. Advocate the overthrow of any of the levels of the U.S. government.
5. The resolution topic must comply with federal, state, and local law.
It is further the policy of the Council of the City of Lake Forest that it shall not act or take a position on:
1. M
atters concerning the foreign policy of the United States of America or its relationship to other countries of the world except at the expressed request of an elected official of the federal government or an authorized representative of a department or agency of the federal government .
2. A
ctions or lack of actions of the federal or state government or other state governments or their political subdivisions that do not affect the operations of the City of Lake Forest .
T
his policy is not intended to limit the prerogative of members of the City Council to place before the City Council any question which they deem to be appropriate for consideration or to limit debate on issues which meet the above criteria.
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Adopted 7/5/23
Revised 1/16/24 Page 3 of 3
Declaratory Resolutions Letters Issued by Members of the City Council O
n matters that do not meet the criteria for the consideration by the Council of a non-staff generated resolution outlined above, members of the City Council may individually or as a non -majority issue a declaratory letter representing their position on the matter. Only fewer than a majority of the entire membership of the Council may (1) discuss the issuance of a declaratory letter representing their position on the matter , or (2) issue a declaratory letter representing their position on the matter. The declaratory letter must include express language stating that the position contained in the letter does not represent an official position of the City of Lake Forest , and only represents the position of the undersigned. The declaratory letter may, but is not required to, further clarify that the City, as a matter of policy, does not take official positions on such matters.
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 13
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C
ity Council Policy: CC. 07.17: Digital Signatures and Electronic Approvals Adopted 5/18/21 Page 1 of 4
CITY COUNCIL POLICY: Use of Digital
Signatures and Electronic Approva ls
Reaffirmed: January 20, 2026 CC.07.17
1 PURPOSE
The purpose of this City Council Policy is to set forth the policy, purpose, scope, and conditions for the use of digital signatures (“e - signatures”) and electronic approvals of external and internal documents (“Documents”) .
2 BACKGROUND
The City of Lake Forest seeks to increase efficiency and customer service, and streamline the approval process of D ocuments, by utilizing available commercial software for digital signatures and electronic approvals. The City recognizes that City business routinely takes place remotely , and the capability to use electronic systems for signatures and approvals will facilitate more efficient processes. The City further intends to make some forms and workflows available electronically, and reduce the amount of paper records and forms that are processed, printed, and stored. 3 POLICY
A. It is the policy of the City Council that:
1. T
he City Council, staff, and other signatories may use digita l s
ignatures and electronic approvals on D ocuments presented to the City Council for approval.
2. T
he City Council establishes that any digital signature system must meet criteria established by the City Manager as d
efined in the Electronic Signatures Administrative Policy .
3. T
he City’s right or option to conduct a transaction
electronically shall not affect the City’s right, option, or obligation to have documents provided or made available in paper format.
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ity Council Policy: CC. 07.17: Digital Signatures and Electronic Approvals Adopted 5/18/21 Page 2 of 4
4. If a law prohibits a transaction from occurring electronically, the transaction must occur in the manner specified by law.
B. D
igital Signatures
1. T
he City of Lake Forest accepts digital signatures as legally binding and equivalent to handwritten signatures to execute an agreement in accordance with California Government
Code section 16.5, except as otherwise noted in this Policy.
2. T
his Policy applies to all uses of digital signatures to conduc t o
fficial City business.
3. S
ignatures that must be made in the presence of a notary public may not be made digitally or electronically.
4. E
ach City official and employee should keep his or her digita l s
ignature or “digital ID” secure and confidential.
5. N
o City official or employee may use another person’s digital signature.
6. N
o City representative shall apply a digital signature
representing themselves as an authorized user other than themself.
C. E
lectronic Approvals
1. I
nternal Document approvals may be signified by electronic means as a replacement for paper forms and handwritten
signatures.
2 . The City will establish a control authority to monitor the creation and validity of System accounts. Designated System accounts will be authorized by the City Manager or delegate.
3. A
n electronic approval must be unique to the person using it.
A user may not share his or her unique User ID and password with another person.
4. A
n electronic approval must be capable of verification
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ity Council Policy: CC. 07.17: Digital Signatures and Electronic Approvals Adopted 5/18/21 Page 3 of 4
through a system audit and reports that show the history of a workflow, the user action, and date and time the approval was made.
4 DEFINITIONS
A. Digital Signature – a type of electronic means of signifying a person’s approval or consent on an electronic document.
B. Authorization - The City Manager shall determine the documents for which the City will accept digital signatures, as well as the type(s) of acceptable digital signatures , as defined in the Electronic Signatures Administrative Policy
.
C. Electronic Approval – An electronic process signifying a person’s approval of an electronic record or electronic workflow. Electronic approvals may take the form of hitting a button such as “OK” or “Approve” during a session where the user has authenticated.
D. Electronic Record – A record created, generated, sent, communicated, received, or stored by electronic means.
E. Electronic Workflow – An automated workflow, generally involving more than one person, which involves the creation and routing, authorization and monitoring of data in electronic format across the computer network or networks.
F. Document - Documents may include, but are not limited to, policies, agreements, and other internal and external official actions , a
s outlined in the Electronic Signatures Administrative Policy .
G. External Document – Any document generated by or required to b e s
igned by persons other than City employees and City officials .
H. Internal Document – An administrative form or document designed for use exclusively by City staff to support internal workflow processes.
I. Signature Authority – The authority to execute an agreement on behalf of the City via signature, digital or manual.
J. Transaction – An action or set of actions occurring between two or more persons relating to the conduct of any business, negotiation, management, or proceeding.
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ity Council Policy: CC. 07.17: Digital Signatures and Electronic Approvals Adopted 5/18/21 Page 4 of 4
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 14
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City Council Policy: CC.07.18: Written Communication
Adopted by Minute Order 12/7/93
Amended by Minute Action 6/21/05; 10/21/14; 3/6/18; 7/5/23 Revised 7/2/24 Page 1 of 4 CITY COUNCIL POLICY: WRITTEN
COMMUNICATION
R e affir me d : Ja nuary 20, 2026 CC.07.18
California law prohibits the use of public resources for personal or political gain.
Chapter 1.04 of the Lake Forest Municipal Code prohibits the use of the City logo for commercial purposes. The City Council has determined that correspondence paid for with public funds or on City stationery or letterhead must relate to actual and authentic City business and must not purport to advance or advocate a policy not previously approved by the City Council. This policy establishes guidelines for City Council and u se of City of Lake Forest stationery and letterhead by City Council Members.
1 Definitions .
1.1 City Council Correspondence.
City Council Correspondence is any written communication, including communications in facsimile or electronic format (e -mail), which is addressed to a City Council Member or authored by a City Council Member(s). Examples include, but are not limited to:
a) Correspondence addressed to the City Council, individual Council Members or the Mayor sent to a City facility or to City of Lake Forest e-mail accounts not clearly marked or identified as “personal” or “confidential,”
b) Correspondence sent by the City Council, individual
Council Members or the Mayor regarding City business ,
c) Correspondence, except purely social or salutato ry
c
orrespondence, that identifies the author as a Council
Member, elected official, or includes a City Council Members’ City of Lake Forest business card.
1.2 Social and Salutatory Correspondence.
Any Correspondence written by City Council Members or the Mayor conveying greetings, congratulations, gratitude or other similar sentiments to residents, business owners, government agencies or other persons or entities.
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City Council Policy: CC.07.18: Written Communication
Adopted by Minute Order 12/7/93
Amended by Minute Action 6/21/05; 10/21/14; 3/6/18; 7/5/23 Revised 7/2/24 Page 2 of 4
1.3 Letters of Recommendation.
Any Correspondence written by City Council Members or the Mayor recommending employment or admission to educational institutions, the United States Military, Peace Corps, or other service program.
1.4 Campaign Literature.
Any information delivered to the public designated to either further or injure a political campaign.
1.5 Official City Representation.
Any statement made by the City Council, Individual Council Members, or the Mayor which states, or which could reasonably be interpreted to state, a City policy, position, or commitment to action.
1.6 Declaration Letter .
A formal acknowledgement or a statement about a particular stance or opinion written on an official letterhead by no more than two Council Members.
2 Policy.
2.1 City Council Correspondence.
With the exception of e -mail, all outgoing City Council Correspondence shall be on City of Lake Forest stationery or letterhead maintained exclusively at City Hall and shall be signed by City Council Members or the Mayor. Copies of all City Council Correspondence shall be provided to the City Clerk for retention pursuant to the City’s Records and Retention Policy as authorized by State law. All City Council Correspondence sent to or from City of Lake Forest e-mail accounts shall be automatically retained by the City’s e-mail archive software pursuant to the City’s Records and Retention Policy.
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City Council Policy: CC.07.18: Written Communication
Adopted by Minute Order 12/7/93
Amended by Minute Action 6/21/05; 10/21/14; 3/6/18; 7/5/23 Revised 7/2/24 Page 3 of 4
2.2 Social and Salutatory Correspondence.
The use of City stationery, including informal note cards or memo pads, by City Council Members or the Mayor is authorized for the purpose of social and/or salutatory correspondence, subject to the limitations of state law relative to mass mailings and/or campaign related communication. No copies of such correspondence are retained in the ordinary course of business and are not subject to the City’s Records and Retention Policy.
2.3 Campaign Literature.
No City of Lake Forest stationery, letterhead, or informal note cards or memo pads shall be used for Campaign Literature.
2.4 Official City Representations /Declaration Letters .
No individual City Council Member or the Mayor shall transmit any Correspondence containing an Official City Representation without authorization from the City Council to serve as spokesperson for this purpose. When otherwise presenting their individual opinions and positions, members of the City Council shall explicitly state they do not represent the City and will not allow the inference that they do.
I
ndividual letterhead may be used to express the individual position of the Mayor or a City Council Member (i.e. Declaration Letter), subject to the limitations of state law relative to mass mailings and/or campaign related communication. Such correspondence shall be submitted to the City Clerk’s Office for review and placed on individual letterhead with footer language specifically noting the position or opinion set forth in the correspondence is solely that of the author and not that of the City or City C ouncil.
2.5 Letters of Recommendation.
Any letters of recommendation written by individual City Council Members or the Mayor shall be on City of Lake Forest stationery or letterhead maintained exclusively at City Hall and shall be signed by City Council Members or the Mayor. Copies of any letters of recommendation shall be provided to the City Clerk for retention pursuant to the City’s Records and Retention Policy as authorized by State law.
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City Council Policy: CC.07.18: Written Communication
Adopted by Minute Order 12/7/93
Amended by Minute Action 6/21/05; 10/21/14; 3/6/18; 7/5/23 Revised 7/2/24 Page 4 of 4
3. Fair Political Practices Commission (FPPC) Compliance When city staff or other city resources are used to prepare letters or othe r w
ritings, those writings are deemed an official communication from the City. Letters composed, copied, distributed, mailed or otherwise distributed by the City may not violate any FPPC regulations. No more than 29 letters featuring the name and/or signature of an elected official shall be mailed or distributed by the City, per Council Member, per month. In a case where a letter is signed by all five members of the City Council, names of all elected officials in a roster where each name is the same size and font type is appropriate. See FPPC Reg. 18901 for more details or contact the City Clerk to review prior to composition and distribution of such letter.
4. Letters or Writing by Council Members at their Own Expense N
othing in this policy shall prevent any individual member of the City Council from sending a letter that is created, composed, printed, copied and distributed entirely at his or her own expense regardless of the number of pieces distributed or mailed. No City staff or resources may be used in connection with such writings. The City logo may not be used however the writing may include the sender’s title such as “Mayor _______” or Counci l
M
ember _______”
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 15
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City Council Policy: CC.07.19: Invocations
Adopted 1/7/25 Page 1 of 5
CITY COUNCIL POLICY: INVOCATIONS
Reaffirmed: January 20, 2026 CC.07.19
PURPOSE
The purpose of this policy is to provide for traditional legislative invocations at City Council meetings consistent with the U.S. Supreme Court’s ruling in Town of Greece v. Galloway (2014) 572 U.S. 565
BACKGROUND
The Lake Forest City Council is an elected legislative and deliberative public body, serving the citizens of the City of Lake Forest, and legislative bodies in America have long maintained a tradition of solemnizing proceedings by allowing for an opening prayer before each meeting for the benefit of the legislative bodies. The Lake Forest City Council adopted an invocation policy on March 19, 2013, based on a California Court of Appeal’s holding in
Rubin v. City of Burbank (2002) 101
Cal.App.4th 1194.
On May 5, 2014, the U.S. Supreme Court, in Town of Greece v Galloway (2014) 572 U.S. 565, described new parameters for legislative invocations. The City Council now desires to update its Invocation Policy to conform to the Town of Greece
decision.
Th
e Supreme Court had previously held that legislative invocations serve “the legitimate secular purposes of solemnizing public occasions, expressing confidence in the future, and encouraging the recognition of what is worthy of appreciation in society. For that reason, and because of their history and ubiquity, those practices are not understood as conveying government approval of particular religious beliefs.”
Lynch v. Donnelly (1984) 465 U.S. 668, 693 (O’Connor,
J., concurring). The Supreme Court ackno wledged in Holy Trinity Church v. United States (1892) 143 U.S. 457 that the American people have long followed a “custom of opening sessions of all deliberative bodies and most conventions with prayer . . . . ”
Id., at 471.
In Town of Greece the Supreme Court held that a prayer at the beginning of a legislative session is consistent with the First Amendment if it is "intended to lend gravity to the occasion . . . , reflect[s] values long part of the Nation's heritage . . . , is solemn and respectful in tone, [and] invites lawmakers to reflect upon shared ideals and common ends before they embark on the fractious business of government."
The Supreme Court has held that “the content of [such] prayer is not of concern to judges where . . . there is no indication that the prayer opportunity has been Item: 14
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City Council Policy: CC.07.19: Invocations
Adopted 1/7/25 Page 2 of 5
exploited to proselytize or advance any one, or to disparage any other, faith or belief.” Marsh v. Chambers (1983) 463 U.S. 783, 794-795.
Con
trary to the California Court's position in Rubin, the U.S. Supreme Court in Town of Greece held that "[a]n insistence on nonsectarian or ecumenical prayer as a single, fixed standard is not consistent with the tradition of legislative prayer outlined in the Court's cases," that Congress acknowledges "our growing diversity not by proscribing sectarian content [for invocations] but by welcoming ministers of many creeds," and that it should not be the job of the courts or deliberative public bodies “to embark on a sensitive evaluation or to parse the content of a particular prayer” offered before a public body.
The City Council recognizes its constitutional duty to interpret, construe, and amend its policies and ordinances to comply with the rule of law and constitutional requirements as they are announced, and the
Town of Greece decision
necessitates that the City Council revisit its 2013 Invocation Policy to conform it to that decision.
POLICY
This Policy is to provide for traditional legislative invocations at the commencement of City Council meetings in a manner that upholds and balances the principles of the Establishment Clause and the Free Exercise Clause of the First Amendment.
Cou
ncil invocations are provided for the Council members themselves to "set the mind to a higher purpose and thereby ease the task of governing." ( Town of Greece, at ___). The City Council invocation opportunity should recognize and encourage the City's pluralism and diversity. The invocation must not be coercive to public members not wishing to participate. The invocation opportunity must not be exploited to proselytize or advance anyone, or to disparage any other, faith or belief.
I
n order to solemnize proceedings of the City Council, it is the policy of the City Council to allow for an invocation or prayer to be offered at its meetings for the benefit of the City Council and willing participants in the community. Invocations offered at City Council meetings shall be subject to the following guidelines:
1. N
o member of the City Council or City employee or any other person in attendance at the meeting shall be required to participate in any prayer that is offered.
2. T
he prayer shall be voluntarily delivered by an eligible member of the clergy/religious leader in the City of Lake Forest. To ensure that such person Item: 14
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City Council Policy: CC.07.19: Invocations
Adopted 1/7/25 Page 3 of 5
(the “invocational speaker”) is selected from among a wide pool of the City’s clergy/religious leaders, on a rotating basis, the invocational speaker shall be selected according to the following procedure:
a. Th
e City Clerk shall compile and maintain a database (the “Congregations List”) of the religious congregations with an established presence in Lake Forest.
b. T
he Congregations List shall be compiled by referencing the Internet, and consultation with the local chamber of commerce. All religious congregations with an established presence in the City of Lake Forest are eligible to be included in the Congregations List, and any such congregation can confirm its inclusion by specific written request to the Clerk.
c. T
he Congregations List shall also include the name and contact information of any chaplain who may serve one or more of the fire departments or law enforcement agencies of the City of Lake Forest or any nearby military facilities.
d. T
he Congregations List shall be updated, by reasonable efforts of the City Clerk, in November of each calendar year.
e. Th
e City Clerk or designee shall contact religious leader s of each congregation listed on the Congregations List, as well as to the individual chaplains included on the Congregations List.
f. Th
e invitation shall be sent in writing:
Dear Religious Leader,
Th
e Lake Forest City Council makes it a policy to invite members of the clergy in the City of Lake Forest to voluntarily offer a prayer before the beginning of its meetings, for the benefit and blessing of the City Council. As the leader of one of the reli gious congregations with an established presence in the City of Lake Forest, or in your capacity as a chaplain for one of the fire departments or law enforcement agencies of the City of Lake Forest, you are eligible to offer this important service at an upcoming meeting of the City Council . The City Council requests that invocations are generally limited to two minutes.
I
f you are willing to assist the City Council in this regard, please send a written reply at your earliest convenience to the City Clerk at the address included on this letterhead. Clergy are scheduled on a first -come, first-serve or other random basis.
The dates of the City Council’s scheduled meetings for the upcoming year are listed Item: 14
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City Council Policy: CC.07.19: Invocations
Adopted 1/7/25 Page 4 of 5
on the following, attached page. If you have a preference among the dates, please state that request in your written reply.
T
his opportunity is voluntary, and you are free to offer the invocation according to the dictates of your own conscience. To maintain a spirit of respect, inclusion, and ecumenism, the City Council requests only that the prayer opportunity not be exploited as an effort to convert others to the particular faith of the invocational speaker, nor to disparage any faith or belief different than that of the invocational speaker.
O
n behalf of the City Council, I thank you in advance for considering this invitation.
S
incerely,
T
he Lake Forest City Clerk
g. Consistent with paragraph 4 hereof and, as the invitation letter indicates, the respondents to the invitation shall be scheduled on a first -come, first- serve or other random basis to deliver the prayers.
h. I
f the selected invocational speaker does not appear at the scheduled meeting, the Mayor may ask for a volunteer from among the City Council or the audience to deliver the invocation.
3. N
o invocational speaker shall receive compensation for his or her service.
4. T
he City Clerk shall make every reasonable effort to ensure that a variety of eligible invocational speakers are scheduled for the City Council meetings. In any event, no invocational speaker shall be scheduled to offer a prayer at consecutive meetings of the City Council, or at more than three (3) City Council meetings in any calendar year.
5. N
either the City Council nor the City Clerk shall engage in any prior inquiry, review of, or involvement in, the content of any prayer to be offered by an invocational speaker.
6. B
efore the beginning of the business portion of the meeting and the agenda/business of the public, the Mayor shall introduce the invocational speaker and the person selected to recite the Pledge of Allegiance following the prayer, and shall invite only tho se who wish to do so to participate in those observances with the City Council.
7. Po
litical statements during invocations at City Council meetings are prohibited.
Invocations are traditionally intended to offer a moment of reflection, unity, or spiritual guidance rather than serve as a platform for political advocacy.
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City Council Policy: CC.07.19: Invocations
Adopted 1/7/25 Page 5 of 5
8. Th
is policy is not intended, and shall not be implemented or construed in any way, to affiliate the City Council with, nor to express the City Council’s preference for, any faith or religious denomination. Rather, this policy is intended to acknowledge and express the C ity Council’s respect for the diversity of religious denominations and faiths represented and practiced among the citizens of Lake Forest.
9. N
othing herein shall abridge the right of any person to address the City Council during that portion of any meeting set aside and designated for public comment, subject to the City rules concerning the same.
AUTHORIZED BY
Lake Forest City Council January 20, 2026
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ATTACHMENT 16
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City Council Policy: CC.07.20: City Logo Wear
Adopted 1/7/25