Agenda packet — Lakeport City Council, December 16, 2025 (part 1 of 2)

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABILITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, December 16, 2025 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of December 16, 2025 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, December 16, 2025, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the minutes of the City Council Regular Meeting of December 02, 2025.

C. Warrants: Approve the warrant register of December 03, 2025.

D. Application 2026-001: Approve application 2026-001, with staff recommendations for the 2026 Children’s Festival.

E. Application 2026-002: Approve application 2026-002, with staff recommendations for the 2026 Cinco de Mayo Fiesta.

F. 2025 Building Code Adoption: Adopt a proposed Ordinance amending Section 15.04.010 of the Lakeport Municipal Code to incorporate and adopt by reference the 2025 California Building Codes effective January 1, 2026.

G. NHA Contract Amendment: Authorize the City Manager to execute the attached amendment to the professional services agreement with NHA Advisors LLC.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

VI PUBLIC HEARINGS:

City Council Agenda of December 16, 2025 Page 3
VII. COUNCIL BUSINESS:

A. City Clerk

1. City Council Reorganization: The City Council will hold its annual reorganization meeting to select the Mayor and Mayor Pro Tem.

B. Community Development Director

1. Adams Ashby Contract
Amendment:

Approve Amendment No. 1 to the Professional Services Agreement between the City of Lakeport and Adams Ashby Group, LLC for CDBG consulting services, extending the agreement term to September 30, 2027, updating the scope of services to include the CDBG MIT-RIP program, and establishing a total not-toexceed contract amount of $300,000; and authorize the City Manager to execute the amendment on behalf of the City.

C. Public Works Director

1. Utilities Easement: Adopt four resolutions approving and authorizing the City Manager to execute contracts, and all other necessary documents, for the acquisition of right of way and drainage easements from property owners Savings Bank of Mendocino County, H&S Energy, LLC., Metaxas, and Lakeport Unified School District.

2. Stormwater Resources Plan
Adoption:

Adopt a resolution approving the 2025 Lake County Stormwater Resources Plan (SWRP); authorizing staff to forward the adopted plan to the State Water Resources Control Board (SWRCB) and applicable Clean Water Program partner agencies; and directing staff to use the SWRP to guide future stormwater and watershed planning, project development, and grant application activities.

D. City Manager

1. Westside Park CLMSD
License Agreement:

Sitting as the Board of Directors of the City of Lakeport Municipal Sewer District (CLMSD), approve the License Agreement with Westside Community Park for construction, operation, and maintenance of the Westside Community Trail Park on CLMSD property, and authorize the Board Chair to execute the agreement on behalf of the CLMSD Board.

2. City Lands Committee: Adopt the Resolution establishing the City Lands Advisory Committee as a permanent standing committee to advise on the use, lease, and disposition of Cityowned lands.

E. Utilities Director:

1. Contract Award: Slipline
Project:

Authorize the City Manager to execute a purchase order/contract agreement with Miksis Services for 200’ of slip line in the amount of $26,360.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and Miscellaneous
Reports, if any:

ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Kelly Buendia, City Clerk
City Council Minutes of December 02, 2025 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, December 02, 2025, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Costa called the meeting to order at 6:00 p.m. with Council Members Disney, Mattina, Parlet and Price present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Sergeant Freitas.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

City Manager Ingram asked if item VII.A.1 could be taken up last on the night’s agenda.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to accept agenda as amended.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the minutes of the City Council Regular Meeting of November 18, 2025.

C. Maddy Act List: Direct the City Clerk to prepare the 2026 Maddy Act Appointments List and post at City Hall and Lakeport Public Library.

D. Lakeport Fire Protection District
Measure M Report:

Receive and file the 2024-2025 Annual Measure M report.

E. Notice of Completion: Lakeshore
& Martin Repaving Project:

Adopt the resolution accepting construction of the Martin & Lakeshore Repaving Project, by Ghilotti Construction Company and authorize the filing of the Notice of Completion.

Vote on the Consent Agenda: A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to approve the Consent Agenda, items A-E.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Christina Price stepped away from the dais and spoke on behalf of the Lakeport Acute Nursing Home which is seeking donated gifts for residents.

B. Presentation: Chief Stoebe introduced new Police Officer Kimberly Searcy.

City Council Minutes of December 02, 2025 Page 3
VI PUBLIC HEARINGS:

A. 2025 Building Code Update The staff report was presented by Community Development Director Hejnowicz.

Mayor Costa opened the public hearing at 6:14 p.m. Nancy Ruzicka asked if the building code would impact current projects that are under construction. With no further comment from the public, Mayor Costa closed the public hearing at 6:16 p.m.

A motion was made by Council Member Disney, seconded by Council Member Mattina, and unanimously carried by voice vote 5-0-0-0 to introduce the draft Ordinance amending Section 15.04.010 of the Lakeport Municipal Code and set a second reading for December 16, 2025.

VII. COUNCIL BUSINESS:

A. Utilities Director

1. Water & Sewer Master Plan
Updates:
(Note: This item was taken up for discussion after Item VII.C.3) The staff report was introduced by Utilities Director Harris. Laurie McCollum from Pace Engineering presented highlights of 2025 Water & Sewer Master Plan updates.

B. Administrative Services Director

1. Lakeport Economic
Development Advisory
Committee (LEDAC)
Appointments and
Reorganization:

The staff report was presented by Administrative Services Director Buendia.

The mayor invited the three applicants to make brief statements regarding their interest in LEDAC.

A motion was made by Council Member Mattina, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to appoint Pam Harpster, Lisette Hayes, and Victoria Pulido to the Lakeport Economic Development Advisory Committee effective January 1, 2026, and expiring December 31, 2027.

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to adopt a resolution reorganizing the Lakeport Economic Development Advisory Committee (LEDAC) to add three designated voting member seats.

C. City Manager

1. Westside Park CLMSD
License Agreement:

The staff report was presented by City Manager Ingram. City Manager Ingram stated that staff would like to return this item at a future meeting. Staff need to clarify whether the land is owned by the City or by the City of Lakeport Municipal Sewer District (CLMSD). While the City Council sits as both boards, the differences may impact the lease language and the approval process.

Dennis Rollins, Executive Director of Westside Community Park Foundation, commented on the project and thanked volunteers, City staff and City Council for all their assistance.

2. Clear Lake Environmental
Research Center (CLERC)
Lease:

The staff report was presented by City Manager Ingram. Will Evans, Executive Director of CLERC, answered questions from the City Council.

City Council Minutes of December 02, 2025 Page 4
Nancy Ruzicka stated she would like to see a different use for the second floor of Carnegie Library.

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to approve the lease agreement with the Clear Lake Environmental Research Center (CLERC), extending their use of the Carnegie Library for operation of the water and wastewater testing laboratory and authorizing development and public operation of the Environmental Education Center on the second floor, and grant the City Manager authority to enter into and execute the agreement.

3. Arts Council Lease: The staff report was presented by City Manager Ingram.

Mike Boyle, Curator of the gallery, spoke about plans for the space and thanked the City Council for the opportunity. Laura Sammel from the Arts Council Board of Directors also addressed the City Council.

Nancy Ruzicka made several comments on uses of the Community Center.

Elizabeth Larson asked several questions regarding operations and whether an RFP was issued for the operations.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to approve the lease agreement with the Lake County Arts Council for the operation of the Lakeport Gallery and coordination of scheduling and event management at the Silveira Community Center, and to authorize the City Manager to enter into and execute the agreement.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and Miscellaneous
Reports, if any:

Community Development Director Hejnowicz had no report.

Police Chief Stoebe described a recent meeting with a developer of an off-grid, AIpowered camera system designed for automated license plate reading, live streaming, and recording. The city is reviewing a proposal to pilot 12 cameras for evaluation.

Finance Director Dizon had no report.

Utilities Director Harris had no report.

Planning Services Manager Fernandez had no report.

Administrative Services Director Buendia reminded everyone about the upcoming Employee Appreciation holiday party.

Public Works Director Ladd expressed gratitude to all who contributed to the Dickens Fair and downtown holiday decorations, noting positive community feedback.

Planning Services Manager had no report.

City Manager Ingram praised staff and partners for creating a festive atmosphere downtown and enhancing Museum Square, highlighting the success of recent holiday events.

Council Member Mattina commended staff efforts and noted the growing tradition of the Dickens Festival and Lighted Boat Parade.

Council Member Disney, who emceed the tree lighting, reported a large turnout and thanked Public Works, Police, and Kiwanis for their support. He also mentioned City Council Minutes of December 02, 2025 Page 5
progress on the Clean Water Program’s stormwater resources plan and upcoming discussions with the Lake County Recreation Agency.

He also noted that Compliance Officer Baker had been appointed Vice Chair of the Clean Water Program Committee.

Council Member Parlet had no report.

Council Member Price encouraged shopping local, supporting small businesses, and spreading kindness during the holidays.

Mayor Costa had no report.

ADJOURNMENT: Mayor Costa adjourned the meeting at 8:59 p.m. _______________________________________
Kelly Buendia, City Clerk
225 PARK STREET • LAKEPORT, CALIFORNIA 95453 • TELEPHONE (707) 263-5615 • FAX (707) 263-8584

CITY OF LAKEPORT
Over 125 years of community
pride, progress and service
12/4/2025
I hereby certify that the attached list of warrants has been audited, extensions are proper, purchase orders have been issued, and department heads have been given the opportunity to review and sign claim forms. ______________________________
Danielle Dizon
Finance Director
12/4/2025 8:56:16 AM Page 1 of 13
Bank Transaction Report
Lakeport Transaction Detail
Issued Date Range: 09/20/2025 - 12/03/2025
Cleared Date Range: -
Cleared
Date Number Description Module Status Type Amount
Issued
Date
Bank Account: 15-0352000798 - POOLED CASH BANK
09/24/2025 09/30/2025 60900 DANIELLE DIZON Accounts Payable Pending Clear Check -333.00 09/24/2025 60901 JIM KENNEDY Accounts Payable Outstanding Check -200.00 09/25/2025 09/30/2025 APA008357 4LEAF, INC. Accounts Payable Pending Clear AP Automation -1,080.00 09/25/2025 09/30/2025 APA008358 ADVANCED SECURITY SYSTEMS Accounts Payable Pending Clear AP Automation -165.00 09/25/2025 09/30/2025 APA008359 AMERICAN RIVER COLLEGE Accounts Payable Pending Clear AP Automation -163.00 09/25/2025 09/30/2025 APA008360 AT&T Accounts Payable Pending Clear AP Automation -3,351.44 09/25/2025 09/30/2025 APA008361 COMPREHENSIVE DRUG TESTING, INC Accounts Payable Pending Clear AP Automation -73.00 09/25/2025 09/30/2025 APA008362 COUNTY OF LAKE-ANIMAL CONTROL Accounts Payable Pending Clear AP Automation -311.25 09/25/2025 09/30/2025 APA008363 DEPT OF JUSTICE Accounts Payable Pending Clear AP Automation -132.00 09/25/2025 09/30/2025 APA008364 FERRELLGAS Accounts Payable Pending Clear AP Automation -71.09 09/25/2025 09/30/2025 APA008365 HILLSIDE POWERSPORTS MARINE Accounts Payable Pending Clear AP Automation -21.92 09/25/2025 09/30/2025 APA008366 IT'S ABOUT TIME, INC Accounts Payable Pending Clear AP Automation -91.98 09/25/2025 09/30/2025 APA008367 LAKE COUNTY RECORD BEE Accounts Payable Pending Clear AP Automation -476.34 09/25/2025 09/30/2025 APA008368 MANAGEMENT CONNECTIONS Accounts Payable Pending Clear AP Automation -3,174.40 09/25/2025 09/30/2025 APA008369 MEDIACOM Accounts Payable Pending Clear AP Automation -316.79 09/25/2025 09/30/2025 APA008370 O'REILLY AUTO PARTS Accounts Payable Pending Clear AP Automation -72.30 09/25/2025 09/30/2025 APA008371 PERKINS SEPTIC TANK CLEANING Accounts Payable Pending Clear AP Automation -749.38 09/25/2025 09/30/2025 APA008372 PRENTICE LONG, PC Accounts Payable Pending Clear AP Automation -396.00 09/25/2025 09/30/2025 APA008373 R.S. HUGHES Accounts Payable Pending Clear AP Automation -155.99 09/25/2025 09/30/2025 APA008374 REMIF Accounts Payable Pending Clear AP Automation -179.95 09/25/2025 09/30/2025 APA008375 SEBIS DIRECT, INC - POSTAGE Accounts Payable Pending Clear AP Automation -3,400.00 09/25/2025 09/30/2025 APA008376 THE UPS STORE #5161 Accounts Payable Pending Clear AP Automation -24.14 09/25/2025 09/30/2025 APA008377 TRUIST GOVERNMENTAL FINANCE Accounts Payable Pending Clear AP Automation -225,506.00 09/25/2025 09/30/2025 APA008378 VERIZON WIRELESS Accounts Payable Pending Clear AP Automation -961.61 09/25/2025 09/30/2025 APA008379 VISIT LAKE COUNTY CALIFORNIA Accounts Payable Pending Clear AP Automation -2,061.70 09/25/2025 09/30/2025 APA008380 WEST COAST FIRE & WATER Accounts Payable Pending Clear AP Automation -1,731.95 10/01/2025 60912 ANDY SCOPAZZI Accounts Payable Outstanding Check -680.43 10/01/2025 60913 HUMBERTO'S ROOFING Accounts Payable Outstanding Check -440.30 10/02/2025 APA008381 ALPHA ANALYTICAL LABORATORIES Accounts Payable Outstanding AP Automation -974.00 10/02/2025 APA008382 APEX TECHNOLOGY MGMT, INC. Accounts Payable Outstanding AP Automation -2,245.44 10/02/2025 APA008383 AT&T Accounts Payable Outstanding AP Automation -251.45 10/02/2025 APA008384 AT&T Accounts Payable Outstanding AP Automation -214.00 10/02/2025 APA008385 AT&T Accounts Payable Outstanding AP Automation -112.83 10/02/2025 APA008386 AT&T Accounts Payable Outstanding AP Automation -31.54 10/02/2025 APA008387 AT&T Accounts Payable Outstanding AP Automation -251.45 10/02/2025 APA008388 AT&T CALNET3 Accounts Payable Outstanding AP Automation -142.21 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 2 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
10/02/2025 APA008389 CLEARLAKE REDI-MIX INC. Accounts Payable Outstanding AP Automation -517.65 10/02/2025 APA008390 COLANTUONO, HIGHSMITH & WHATLEY, PC Accounts Payable Outstanding AP Automation -12,740.00 10/02/2025 APA008391 COUNTY OF LAKE - INFO TECH Accounts Payable Outstanding AP Automation -3,087.75 10/02/2025 APA008392 DEPT OF JUSTICE Accounts Payable Outstanding AP Automation -105.00 10/02/2025 APA008393 GRAINGER Accounts Payable Outstanding AP Automation -1,175.21 10/02/2025 APA008394 IT'S ABOUT TIME, INC Accounts Payable Outstanding AP Automation -94.18 10/02/2025 APA008395 LAKE COUNTY ELECTRIC SUPPLY Accounts Payable Outstanding AP Automation -2,994.86 10/02/2025 APA008396 LEE'S SPORTING GOODS Accounts Payable Outstanding AP Automation -342.56 10/02/2025 APA008397 MANAGEMENT CONNECTIONS Accounts Payable Outstanding AP Automation -1,281.60 10/02/2025 APA008398 NICK BARBIERI TRUCKING, LLC Accounts Payable Outstanding AP Automation -1,028.32 10/02/2025 APA008399 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -8,087.36 10/02/2025 APA008400 PG&E Accounts Payable Outstanding AP Automation -11.03 10/02/2025 APA008401 PG&E Accounts Payable Outstanding AP Automation -24.64 10/02/2025 APA008402 PLAZA PAINT & SUPPLIES Accounts Payable Outstanding AP Automation -12.16 10/02/2025 APA008403 R.S. HUGHES Accounts Payable Outstanding AP Automation -623.63 10/02/2025 APA008404 RB PEST CONTROL Accounts Payable Outstanding AP Automation -590.00 10/02/2025 APA008405 RICOH - WELLS FARGO VENDOR FIN SVCS, LLC Accounts Payable Outstanding AP Automation -1,012.81 10/02/2025 APA008406 RICOH USA, INC. Accounts Payable Outstanding AP Automation -151.40 10/02/2025 APA008407 SANTA ROSA JUNIOR COLLEGE Accounts Payable Outstanding AP Automation -1,372.54 10/02/2025 APA008408 SHN CONSULTING ENGINEERS & GEO Accounts Payable Outstanding AP Automation -461.25 10/02/2025 APA008409 STAPLES BUSINESS ADVANTAGE Accounts Payable Outstanding AP Automation -121.41 10/02/2025 APA008410 THATCHER COMPANY OF CA., INC. Accounts Payable Outstanding AP Automation -11,902.76 10/02/2025 APA008411 WESTGATE PETROLEUM CO., INC. Accounts Payable Outstanding AP Automation -1,193.35 10/03/2025 60905 AFLAC Accounts Payable Outstanding Check -572.27 10/03/2025 60906 CA STATE DISBURSEMENT UNIT Accounts Payable Outstanding Check -398.07 10/03/2025 60907 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -50.00 10/03/2025 60908 LAKEPORT EMPLOYEE'S ASSOC Accounts Payable Outstanding Check -360.00 10/03/2025 60909 LPOA Accounts Payable Outstanding Check -605.00 10/03/2025 60910 NATIONWIDE RETIREMENT SOLUTION Accounts Payable Outstanding Check -1,075.00 10/03/2025 60911 VALIC - C/O JP MORGAN CHASE Accounts Payable Outstanding Check -2,313.92 10/03/2025 DFT0004032 CALPERS Accounts Payable Outstanding Bank Draft -5,706.57 10/03/2025 DFT0004033 CALPERS Accounts Payable Outstanding Bank Draft -5,806.17 10/03/2025 DFT0004034 CALPERS Accounts Payable Outstanding Bank Draft -5,854.51 10/03/2025 DFT0004035 CALPERS Accounts Payable Outstanding Bank Draft -6,013.16 10/03/2025 DFT0004036 CALPERS Accounts Payable Outstanding Bank Draft -3,841.91 10/03/2025 DFT0004037 CALPERS Accounts Payable Outstanding Bank Draft -6,809.78 10/03/2025 DFT0004038 CALPERS Accounts Payable Outstanding Bank Draft -514.79 10/03/2025 DFT0004039 CALPERS Accounts Payable Outstanding Bank Draft -1,395.66 10/03/2025 DFT0004040 CALPERS Accounts Payable Outstanding Bank Draft -49.29 10/03/2025 DFT0004041 CALPERS Accounts Payable Outstanding Bank Draft -6.91 10/03/2025 DFT0004042 IRS Accounts Payable Outstanding Bank Draft -5,178.08 10/03/2025 DFT0004043 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -7,158.71 10/03/2025 DFT0004044 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -2,140.47 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 3 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
10/03/2025 DFT0004045 IRS Accounts Payable Outstanding Bank Draft -17,713.40 10/03/2025 DFT0004046 IRS Accounts Payable Outstanding Bank Draft -210.80 10/08/2025 APA008412 AMAZON CAPITAL SERVICES, INC. Accounts Payable Outstanding AP Automation -118.78 10/08/2025 APA008413 APEX TECHNOLOGY MGMT, INC. Accounts Payable Outstanding AP Automation -112.50 10/08/2025 APA008414 AT&T CALNET3 Accounts Payable Outstanding AP Automation -249.73 10/08/2025 APA008415 AT&T CALNET3 Accounts Payable Outstanding AP Automation -382.70 10/08/2025 APA008416 AT&T CALNET3 Accounts Payable Outstanding AP Automation -94.23 10/08/2025 APA008417 CLEARLAKE LAVA, INC. Accounts Payable Outstanding AP Automation -275.63 10/08/2025 APA008418 CODE PUBLISHING Accounts Payable Outstanding AP Automation -171.50 10/08/2025 APA008419 DEEP VALLEY SECURITY Accounts Payable Outstanding AP Automation -620.30 10/08/2025 APA008420 EUREKA OXYGEN COMPANY Accounts Payable Outstanding AP Automation -8.41 10/08/2025 APA008421 GRANITE CONSTRUCTION COMPANY Accounts Payable Outstanding AP Automation -15,257.00 10/08/2025 APA008422 IRONEDGE GROUP Accounts Payable Outstanding AP Automation -448.71 10/08/2025 APA008423 IT'S ABOUT TIME, INC Accounts Payable Outstanding AP Automation -328.09 10/08/2025 APA008424 LAKE COUNTY BROADBAND SOLUTIONS Accounts Payable Outstanding AP Automation -99.00 10/08/2025 APA008425 MANAGEMENT CONNECTIONS Accounts Payable Outstanding AP Automation -1,329.66 10/08/2025 APA008426 NUSO Accounts Payable Outstanding AP Automation -279.54 10/08/2025 APA008427 ONLINE INFORMATION SERVICES Accounts Payable Outstanding AP Automation -26.04 10/08/2025 APA008428 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -12,982.77 10/08/2025 APA008429 PAUL R. CURREN Accounts Payable Outstanding AP Automation -7,950.00 10/08/2025 APA008430 PG&E Accounts Payable Outstanding AP Automation -4,782.51 10/08/2025 APA008431 PG&E Accounts Payable Outstanding AP Automation -381.28 10/08/2025 APA008432 PG&E Accounts Payable Outstanding AP Automation -141.12 10/08/2025 APA008433 PG&E Accounts Payable Outstanding AP Automation -35,796.73 10/08/2025 APA008434 PG&E Accounts Payable Outstanding AP Automation -1,206.21 10/08/2025 APA008435 PG&E Accounts Payable Outstanding AP Automation -490.14 10/08/2025 APA008436 PG&E Accounts Payable Outstanding AP Automation -1,078.66 10/08/2025 APA008437 PG&E Accounts Payable Outstanding AP Automation -74.44 10/08/2025 APA008438 PG&E Accounts Payable Outstanding AP Automation -56.29 10/08/2025 APA008439 PG&E Accounts Payable Outstanding AP Automation -1,419.16 10/08/2025 APA008440 PITNEY BOWES BANK INC PURCHASE POWER Accounts Payable Outstanding AP Automation -502.25 10/08/2025 APA008441 POLESTAR COMPUTERS Accounts Payable Outstanding AP Automation -33,808.33 10/08/2025 APA008442 RB PEST CONTROL Accounts Payable Outstanding AP Automation -135.00 10/08/2025 APA008443 RICOH - WELLS FARGO VENDOR FIN SVCS, LLC Accounts Payable Outstanding AP Automation -315.91 10/08/2025 APA008444 SEBIS DIRECT, INC. - PRINTING Accounts Payable Outstanding AP Automation -515.89 10/08/2025 APA008445 SHRED-IT USA LLC Accounts Payable Outstanding AP Automation -110.30 10/08/2025 APA008446 TYLER TECHNOLOGIES, INC. Accounts Payable Outstanding AP Automation -7,374.30 10/08/2025 APA008447 VERIZON WIRELESS Accounts Payable Outstanding AP Automation -954.05 10/08/2025 APA008448 VESTIS Accounts Payable Outstanding AP Automation -39.69 10/08/2025 APA008449 WALTER K. BARR, D.C. Accounts Payable Outstanding AP Automation -150.00 10/09/2025 60914 CA BLDG STANDARDS COMMISSION Accounts Payable Outstanding Check -865.67 10/09/2025 60915 DEPT OF CONSERVATION Accounts Payable Outstanding Check -3,074.59 10/09/2025 60916 DIVISION OF STATE ARCHITECT Accounts Payable Outstanding Check -108.00 Bank Transaction Report Issued Date Range: -
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Cleared
Date Number Description Module Status Type Amount
Issued
Date
10/09/2025 60917 NAPA SOLANO ICC CHAPTER Accounts Payable Outstanding Check -180.00 10/15/2025 60926 LAKEPORT DISPOSAL, INC. Accounts Payable Outstanding Check -119,503.08 10/17/2025 60918 AFLAC Accounts Payable Outstanding Check -572.27 10/17/2025 60919 CA STATE DISBURSEMENT UNIT Accounts Payable Outstanding Check -398.07 10/17/2025 60920 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -50.00 10/17/2025 60921 LAKEPORT EMPLOYEE'S ASSOC Accounts Payable Outstanding Check -360.00 10/17/2025 60922 LEGALSHIELD Accounts Payable Outstanding Check -357.25 10/17/2025 60923 LPOA Accounts Payable Outstanding Check -605.00 10/17/2025 60924 NATIONWIDE RETIREMENT SOLUTION Accounts Payable Outstanding Check -1,375.00 10/17/2025 60925 VALIC - C/O JP MORGAN CHASE Accounts Payable Outstanding Check -2,313.92 10/17/2025 DFT0004049 CALPERS Accounts Payable Outstanding Bank Draft -3,953.77 10/17/2025 DFT0004050 CALPERS Accounts Payable Outstanding Bank Draft -4,022.79 10/17/2025 DFT0004051 CALPERS Accounts Payable Outstanding Bank Draft -6,036.89 10/17/2025 DFT0004052 CALPERS Accounts Payable Outstanding Bank Draft -6,200.48 10/17/2025 DFT0004053 CALPERS Accounts Payable Outstanding Bank Draft -3,678.78 10/17/2025 DFT0004054 CALPERS Accounts Payable Outstanding Bank Draft -6,520.65 10/17/2025 DFT0004055 CALPERS Accounts Payable Outstanding Bank Draft -642.62 10/17/2025 DFT0004056 CALPERS Accounts Payable Outstanding Bank Draft -1,742.21 10/17/2025 DFT0004057 CALPERS Accounts Payable Outstanding Bank Draft -48.36 10/17/2025 DFT0004058 CALPERS Accounts Payable Outstanding Bank Draft -6.91 10/17/2025 DFT0004059 IRS Accounts Payable Outstanding Bank Draft -4,744.20 10/17/2025 DFT0004060 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -5,768.36 10/17/2025 DFT0004061 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -1,953.66 10/17/2025 DFT0004062 IRS Accounts Payable Outstanding Bank Draft -14,859.69 10/17/2025 DFT0004063 IRS Accounts Payable Outstanding Bank Draft -310.00 10/20/2025 60927 COUNTY OF LAKE Accounts Payable Outstanding Check -50.00 10/20/2025 60928 DALE STOEBE Accounts Payable Outstanding Check -217.12 10/20/2025 60929 KATIE MORFIN Accounts Payable Outstanding Check -441.00 10/20/2025 60930 PAUL HARRIS Accounts Payable Outstanding Check -561.00 10/21/2025 APA008450 ADAMS ASHBY GROUP, LLC. Accounts Payable Outstanding AP Automation -15,840.00 10/21/2025 APA008451 ALPHA ANALYTICAL LABORATORIES Accounts Payable Outstanding AP Automation -341.00 10/21/2025 APA008452 AMERICAN RIVER COLLEGE Accounts Payable Outstanding AP Automation -129.00 10/21/2025 APA008453 APEX TECHNOLOGY MGMT, INC. Accounts Payable Outstanding AP Automation -1,888.44 10/21/2025 APA008454 AT&T CALNET3 Accounts Payable Outstanding AP Automation -293.38 10/21/2025 APA008455 BICOASTAL MEDIA, LLC. Accounts Payable Outstanding AP Automation -800.00 10/21/2025 APA008456 CLEAR LAKE ENVIRONMENTAL RESEARCH CENTER Accounts Payable Outstanding AP Automation -3,263.00 10/21/2025 APA008457 CONDOR EARTH TECHNOLOGIES INC. Accounts Payable Outstanding AP Automation -8,791.25 10/21/2025 APA008458 COUNTY OF LAKE-ANIMAL CONTROL Accounts Payable Outstanding AP Automation -212.50 10/21/2025 APA008459 DEEP VALLEY SECURITY Accounts Payable Outstanding AP Automation -210.00 10/21/2025 APA008460 ENTERPRISE - EAN SERVICES, LLC Accounts Payable Outstanding AP Automation -394.70 10/21/2025 APA008461 LANGUAGE LINE SERVICES, INC. Accounts Payable Outstanding AP Automation -10.34 10/21/2025 APA008462 LEXIS NEXIS RISK SOLUTIONS Accounts Payable Outstanding AP Automation -206.00 10/21/2025 APA008463 MC ENGINEERING, INC Accounts Payable Outstanding AP Automation -337.50 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 5 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
10/21/2025 APA008464 NAPA AUTO - LAKE PARTS Accounts Payable Outstanding AP Automation -1,736.55 10/21/2025 APA008465 NICK BARBIERI TRUCKING, LLC Accounts Payable Outstanding AP Automation -2,678.63 10/21/2025 APA008466 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -2,462.67 10/21/2025 APA008467 PAUL R. CURREN Accounts Payable Outstanding AP Automation -12,455.00 10/21/2025 APA008468 PEOPLE SERVICES, INC. Accounts Payable Outstanding AP Automation -200.00 10/21/2025 APA008469 PG&E Accounts Payable Outstanding AP Automation -38,934.57 10/21/2025 APA008470 RICOH USA, INC. Accounts Payable Outstanding AP Automation -107.49 10/21/2025 APA008471 ROBERT NISHIYAMA Accounts Payable Outstanding AP Automation -926.00 10/21/2025 APA008472 SAFETY-KLEEN CORPORATION Accounts Payable Outstanding AP Automation -272.99 10/21/2025 APA008473 SONOMA RSA, INC Accounts Payable Outstanding AP Automation -5,000.00 10/21/2025 APA008474 SUTTER LAKESIDE HOSPITAL Accounts Payable Outstanding AP Automation -50.00 10/21/2025 APA008475 THOMAS & ASSOCIATES Accounts Payable Outstanding AP Automation -30,510.26 10/21/2025 APA008476 U.S. BANK CORPORATE PAYMENT SYSTEMS Accounts Payable Outstanding AP Automation -17,023.67 10/21/2025 APA008477 US BANK NATIONAL ASSOCIATION Accounts Payable Outstanding AP Automation -87,528.00 10/21/2025 APA008478 VESTIS Accounts Payable Outstanding AP Automation -39.69 10/21/2025 APA008479 WILDA SHOCK Accounts Payable Outstanding AP Automation -1,500.00 10/23/2025 APA008480 AMAZON CAPITAL SERVICES, INC. Accounts Payable Outstanding AP Automation -831.15 10/23/2025 APA008481 AMERICAN WATER WORKS ASSOCIATION Accounts Payable Outstanding AP Automation -539.00 10/23/2025 APA008482 AmWINS GROUP BENEFITS, INC. Accounts Payable Outstanding AP Automation -23,775.75 10/23/2025 APA008483 APEX TECHNOLOGY MGMT, INC. Accounts Payable Outstanding AP Automation -373.30 10/23/2025 APA008484 ARROW FENCING, INC. Accounts Payable Outstanding AP Automation -700.00 10/23/2025 APA008485 AT&T Accounts Payable Outstanding AP Automation -3,351.44 10/23/2025 APA008486 AT&T Accounts Payable Outstanding AP Automation -251.45 10/23/2025 APA008487 AT&T Accounts Payable Outstanding AP Automation -112.83 10/23/2025 APA008488 AT&T Accounts Payable Outstanding AP Automation -251.45 10/23/2025 APA008489 AT&T Accounts Payable Outstanding AP Automation -31.54 10/23/2025 APA008490 CALIF INTERGOVERNMENTAL RISK AUTHORITY Accounts Payable Outstanding AP Automation -2,778.37 10/23/2025 APA008491 CARLTON COOPER TIRES, INC. Accounts Payable Outstanding AP Automation -81.30 10/23/2025 APA008492 CLEARLAKE REDI-MIX INC. Accounts Payable Outstanding AP Automation -280.58 10/23/2025 APA008493 COLANTUONO, HIGHSMITH & WHATLEY, PC Accounts Payable Outstanding AP Automation -14,044.70 10/23/2025 APA008494 COMMUNITY DEVELOPMENT SERVICES Accounts Payable Outstanding AP Automation -825.00 10/23/2025 APA008495 DEEP VALLEY SECURITY Accounts Payable Outstanding AP Automation -307.88 10/23/2025 APA008496 DOKKEN ENGINEERING Accounts Payable Outstanding AP Automation -4,526.75 10/23/2025 APA008497 EUREKA OXYGEN COMPANY Accounts Payable Outstanding AP Automation -91.19 10/23/2025 APA008498 FERRELLGAS Accounts Payable Outstanding AP Automation -91.31 10/23/2025 APA008499 FERRELLGAS Accounts Payable Outstanding AP Automation -12.00 10/23/2025 APA008500 GHILOTTI CONSTRUCTION COMPANY Accounts Payable Outstanding AP Automation -753,117.49 10/23/2025 APA008501 HILLSIDE POWERSPORTS MARINE Accounts Payable Outstanding AP Automation -782.92 10/23/2025 APA008502 IT'S ABOUT TIME, INC Accounts Payable Outstanding AP Automation -14.12 10/23/2025 APA008503 LAKE COUNTY RECORD BEE Accounts Payable Outstanding AP Automation -1,944.52 10/23/2025 APA008504 MANAGEMENT CONNECTIONS Accounts Payable Outstanding AP Automation -5,060.76 10/23/2025 APA008505 MEDIACOM Accounts Payable Outstanding AP Automation -317.00 10/23/2025 APA008506 PACE ENGINEERING, INC. Accounts Payable Outstanding AP Automation -28,053.73 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 6 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
10/23/2025 APA008507 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -749.93 10/23/2025 APA008508 PARRA ENVIRONMENTAL TRAINING Accounts Payable Outstanding AP Automation -2,350.00 10/23/2025 APA008509 PG&E Accounts Payable Outstanding AP Automation -10.97 10/23/2025 APA008510 PLAZA PAINT & SUPPLIES Accounts Payable Outstanding AP Automation -5.85 10/23/2025 APA008511 PRENTICE LONG, PC Accounts Payable Outstanding AP Automation -363.00 10/23/2025 APA008512 R.B. PETERS Accounts Payable Outstanding AP Automation -55.27 10/23/2025 APA008513 REGAL CHLORINATORS Accounts Payable Outstanding AP Automation -1,986.24 10/23/2025 APA008514 REMIF Accounts Payable Outstanding AP Automation -176.90 10/23/2025 APA008515 REMIF Accounts Payable Outstanding AP Automation -118,426.00 10/23/2025 APA008516 RICOH USA, INC. Accounts Payable Outstanding AP Automation -176.72 10/23/2025 APA008517 RYAN PROCESS, INC. Accounts Payable Outstanding AP Automation -3,139.75 10/23/2025 APA008518 SONOMA RSA, INC Accounts Payable Outstanding AP Automation -3,291.50 10/23/2025 APA008519 THE SHOE BOX Accounts Payable Outstanding AP Automation -200.00 10/23/2025 APA008520 THE STANDARD INSURANCE COMPANY Accounts Payable Outstanding AP Automation -2,627.98 10/23/2025 APA008521 UCC RENTALS Accounts Payable Outstanding AP Automation -1,100.00 10/23/2025 APA008522 US BANK Accounts Payable Outstanding AP Automation -5,125.00 10/23/2025 APA008523 VERIZON WIRELESS Accounts Payable Outstanding AP Automation -595.07 10/23/2025 APA008524 WESTGATE PETROLEUM CO., INC. Accounts Payable Outstanding AP Automation -7,006.39 10/30/2025 APA008525 ADAMS ASHBY GROUP, LLC. Accounts Payable Outstanding AP Automation -9,302.50 10/30/2025 APA008526 ANDY HEATH FINANCIAL SERVICES Accounts Payable Outstanding AP Automation -1,015.00 10/30/2025 APA008527 GRANITE CONSTRUCTION COMPANY Accounts Payable Outstanding AP Automation -60,960.54 10/30/2025 APA008528 PITNEY BOWES INC Accounts Payable Outstanding AP Automation -88.09 10/31/2025 60940 CA STATE DISBURSEMENT UNIT Accounts Payable Outstanding Check -398.07 10/31/2025 60941 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -50.00 10/31/2025 60942 NATIONWIDE RETIREMENT SOLUTION Accounts Payable Outstanding Check -1,425.00 10/31/2025 60943 VALIC - C/O JP MORGAN CHASE Accounts Payable Outstanding Check -2,100.00 10/31/2025 DFT0004064 CALPERS Accounts Payable Outstanding Bank Draft -4,523.67 10/31/2025 DFT0004065 CALPERS Accounts Payable Outstanding Bank Draft -4,602.63 10/31/2025 DFT0004066 CALPERS Accounts Payable Outstanding Bank Draft -5,946.50 10/31/2025 DFT0004067 CALPERS Accounts Payable Outstanding Bank Draft -6,107.66 10/31/2025 DFT0004068 CALPERS Accounts Payable Outstanding Bank Draft -3,588.15 10/31/2025 DFT0004069 CALPERS Accounts Payable Outstanding Bank Draft -6,360.03 10/31/2025 DFT0004070 CALPERS Accounts Payable Outstanding Bank Draft -540.38 10/31/2025 DFT0004071 CALPERS Accounts Payable Outstanding Bank Draft -1,465.03 10/31/2025 DFT0004072 CALPERS Accounts Payable Outstanding Bank Draft -48.36 10/31/2025 DFT0004073 CALPERS Accounts Payable Outstanding Bank Draft -6.91 10/31/2025 DFT0004074 IRS Accounts Payable Outstanding Bank Draft -4,865.46 10/31/2025 DFT0004075 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -6,080.11 10/31/2025 DFT0004076 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -2,011.10 10/31/2025 DFT0004077 IRS Accounts Payable Outstanding Bank Draft -15,430.94 10/31/2025 DFT0004078 IRS Accounts Payable Outstanding Bank Draft -204.60 11/10/2025 APA008529 ADVANCED COMMUNICATION SYSTEMS Accounts Payable Outstanding AP Automation -134.85 11/10/2025 APA008530 AMAZON CAPITAL SERVICES, INC. Accounts Payable Outstanding AP Automation -2,058.23 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 7 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
11/10/2025 APA008531 AT&T Accounts Payable Outstanding AP Automation -214.00 11/10/2025 APA008532 CODE PUBLISHING Accounts Payable Outstanding AP Automation -830.00 11/10/2025 APA008533 COUNTY OF LAKE-SPECIAL DIST Accounts Payable Outstanding AP Automation -3,412.50 11/10/2025 APA008534 DOKKEN ENGINEERING Accounts Payable Outstanding AP Automation -1,045.54 11/10/2025 APA008535 FRANK HAAS Accounts Payable Outstanding AP Automation -2,300.00 11/10/2025 APA008536 GARTON TRACTOR Accounts Payable Outstanding AP Automation -376.47 11/10/2025 APA008537 HENRY REPAIRS HVAC INC. Accounts Payable Outstanding AP Automation -285.00 11/10/2025 APA008538 LAKE COUNTY ELECTRIC SUPPLY Accounts Payable Outstanding AP Automation -350.18 11/10/2025 APA008539 LAKE COUNTY TAX COLLECTOR Accounts Payable Outstanding AP Automation -3,340.14 11/10/2025 APA008540 LAKEPORT CAMPER & TRUCK Accounts Payable Outstanding AP Automation -17.40 11/10/2025 APA008541 LAKEPORT GLASS & DOOR Accounts Payable Outstanding AP Automation -374.77 11/10/2025 APA008542 MANAGEMENT CONNECTIONS Accounts Payable Outstanding AP Automation -3,864.35 11/10/2025 APA008543 MENDO MILL & LUMBER CO. Accounts Payable Outstanding AP Automation -2,953.65 11/10/2025 APA008544 NATIONAL LEAGUE OF CITIES Accounts Payable Outstanding AP Automation -1,353.00 11/10/2025 APA008545 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -915.77 11/10/2025 APA008546 PG&E Accounts Payable Outstanding AP Automation -113.14 11/10/2025 APA008547 PG&E Accounts Payable Outstanding AP Automation -38,590.83 11/10/2025 APA008548 PG&E Accounts Payable Outstanding AP Automation -3,548.47 11/10/2025 APA008549 PG&E Accounts Payable Outstanding AP Automation -1,463.21 11/10/2025 APA008550 PG&E Accounts Payable Outstanding AP Automation -310.64 11/10/2025 APA008551 PG&E Accounts Payable Outstanding AP Automation -82.69 11/10/2025 APA008552 PG&E Accounts Payable Outstanding AP Automation -451.61 11/10/2025 APA008553 PG&E Accounts Payable Outstanding AP Automation -35.59 11/10/2025 APA008554 PG&E Accounts Payable Outstanding AP Automation -1,165.01 11/10/2025 APA008555 PG&E Accounts Payable Outstanding AP Automation -0.39 11/10/2025 APA008556 PLAZA PAINT & SUPPLIES Accounts Payable Outstanding AP Automation -125.77 11/10/2025 APA008557 RAINBOW AGRICULTURAL SERVICES Accounts Payable Outstanding AP Automation -16.08 11/10/2025 APA008558 RB PEST CONTROL Accounts Payable Outstanding AP Automation -900.00 11/10/2025 APA008559 SHN CONSULTING ENGINEERS & GEO Accounts Payable Outstanding AP Automation -13,429.65 11/10/2025 APA008560 STAPLES BUSINESS ADVANTAGE Accounts Payable Outstanding AP Automation -681.93 11/10/2025 APA008561 THATCHER COMPANY OF CA., INC. Accounts Payable Outstanding AP Automation -4,934.65 11/10/2025 APA008562 TRI-CITIES ANSWERING SERVICE Accounts Payable Outstanding AP Automation -144.27 11/10/2025 APA008563 USA BLUE BOOK Accounts Payable Outstanding AP Automation -2,087.57 11/10/2025 APA008564 VERIZON WIRELESS Accounts Payable Outstanding AP Automation -2,083.20 11/10/2025 APA008565 VESTIS Accounts Payable Outstanding AP Automation -79.38 11/10/2025 APA008566 VISIT LAKE COUNTY CALIFORNIA Accounts Payable Outstanding AP Automation -178.17 11/10/2025 APA008567 WEST COAST FIRE & WATER Accounts Payable Outstanding AP Automation -1,239.87 11/10/2025 APA008568 WILDA SHOCK Accounts Payable Outstanding AP Automation -1,500.00 11/12/2025 APA008569 AMAZON CAPITAL SERVICES, INC. Accounts Payable Outstanding AP Automation -1,213.99 11/12/2025 APA008570 AT&T MOBILITY Accounts Payable Outstanding AP Automation -40.24 11/12/2025 APA008571 COUNTY OF LAKE - INFO TECH Accounts Payable Outstanding AP Automation -3,423.56 11/12/2025 APA008572 DEPT OF JUSTICE Accounts Payable Outstanding AP Automation -105.00 11/12/2025 APA008573 DEPT OF MOTOR VEHICLES Accounts Payable Outstanding AP Automation -32.00 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 8 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
11/12/2025 APA008574 FED EX Accounts Payable Outstanding AP Automation -19.04 11/12/2025 APA008575 INSURANCE AND BENEFITS TRUST OF PORAC Accounts Payable Outstanding AP Automation -315.00 11/12/2025 APA008576 IRONEDGE GROUP Accounts Payable Outstanding AP Automation -219.36 11/12/2025 APA008577 IT'S ABOUT TIME, INC Accounts Payable Outstanding AP Automation -173.62 11/12/2025 APA008578 LAKE COUNTY BROADBAND SOLUTIONS Accounts Payable Outstanding AP Automation -99.00 11/12/2025 APA008579 LAKE COUNTY ELECTRIC SUPPLY Accounts Payable Outstanding AP Automation -93.79 11/12/2025 APA008580 MANAGEMENT CONNECTIONS Accounts Payable Outstanding AP Automation -1,242.00 11/12/2025 APA008581 NAPA AUTO - LAKE PARTS Accounts Payable Outstanding AP Automation -1,123.50 11/12/2025 APA008582 NUSO Accounts Payable Outstanding AP Automation -279.54 11/12/2025 APA008583 O'REILLY AUTO PARTS Accounts Payable Outstanding AP Automation -7.60 11/12/2025 APA008584 POLESTAR COMPUTERS Accounts Payable Outstanding AP Automation -31,871.59 11/12/2025 APA008585 PRECISION WIRELESS SERVICE Accounts Payable Outstanding AP Automation -1,750.00 11/12/2025 APA008586 REVIZE, LLC. Accounts Payable Outstanding AP Automation -2,100.00 11/12/2025 APA008587 RICOH - WELLS FARGO VENDOR FIN SVCS, LLC Accounts Payable Outstanding AP Automation -746.16 11/12/2025 APA008588 RICOH USA, INC. Accounts Payable Outstanding AP Automation -163.24 11/12/2025 APA008589 UKIAH PAPER SUPPLY, INC. Accounts Payable Outstanding AP Automation -2,443.69 11/12/2025 APA008590 US BANK Accounts Payable Outstanding AP Automation -2,350.00 11/12/2025 APA008591 WILLDAN FINANCIAL SERVICES Accounts Payable Outstanding AP Automation -2,211.75 11/13/2025 60952 AUSTIN ELDRED Accounts Payable Outstanding Check -243.00 11/13/2025 60953 COUNTY OF LAKE Accounts Payable Outstanding Check -1,752.00 11/13/2025 60954 DALE STOEBE Accounts Payable Outstanding Check -45.00 11/13/2025 60955 JUAN ALTAMIRANO Accounts Payable Outstanding Check -91.00 11/13/2025 60956 JUAN VILLA Accounts Payable Outstanding Check -122.00 11/13/2025 60957 ROBERT SCHNEIDER Accounts Payable Outstanding Check -151.89 11/13/2025 60958 SHAUN JOHNSON Accounts Payable Outstanding Check -45.00 11/13/2025 60959 TAMARA PRATHER Accounts Payable Outstanding Check -91.00 11/13/2025 60960 TODD FREITAS Accounts Payable Outstanding Check -45.00 11/13/2025 60961 WILDA SHOCK Accounts Payable Outstanding Check -15.00 11/14/2025 60944 AFLAC Accounts Payable Outstanding Check -572.27 11/14/2025 60945 CA STATE DISBURSEMENT UNIT Accounts Payable Outstanding Check -398.07 11/14/2025 60946 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -120.00 11/14/2025 60947 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -50.00 11/14/2025 60948 LAKEPORT EMPLOYEE'S ASSOC Accounts Payable Outstanding Check -360.00 11/14/2025 60949 LPOA Accounts Payable Outstanding Check -605.00 11/14/2025 60950 NATIONWIDE RETIREMENT SOLUTION Accounts Payable Outstanding Check -1,425.00 11/14/2025 60951 VALIC - C/O JP MORGAN CHASE Accounts Payable Outstanding Check -2,313.92 11/14/2025 60962 LAKEPORT DISPOSAL, INC. Accounts Payable Outstanding Check -123,153.08 11/14/2025 DFT0004079 CALPERS Accounts Payable Outstanding Bank Draft -3,987.92 11/14/2025 DFT0004080 CALPERS Accounts Payable Outstanding Bank Draft -4,057.51 11/14/2025 DFT0004081 CALPERS Accounts Payable Outstanding Bank Draft -5,944.49 11/14/2025 DFT0004082 CALPERS Accounts Payable Outstanding Bank Draft -6,105.58 11/14/2025 DFT0004083 CALPERS Accounts Payable Outstanding Bank Draft -3,618.79 11/14/2025 DFT0004084 CALPERS Accounts Payable Outstanding Bank Draft -6,414.31 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 9 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
11/14/2025 DFT0004085 CALPERS Accounts Payable Outstanding Bank Draft -540.38 11/14/2025 DFT0004086 CALPERS Accounts Payable Outstanding Bank Draft -1,465.03 11/14/2025 DFT0004087 CALPERS Accounts Payable Outstanding Bank Draft -48.36 11/14/2025 DFT0004088 CALPERS Accounts Payable Outstanding Bank Draft Reversal 6.91 11/14/2025 DFT0004089 IRS Accounts Payable Outstanding Bank Draft -4,531.76 11/14/2025 DFT0004090 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -5,279.73 11/14/2025 DFT0004091 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -1,872.99 11/14/2025 DFT0004092 IRS Accounts Payable Outstanding Bank Draft -13,894.13 11/14/2025 DFT0004093 IRS Accounts Payable Outstanding Bank Draft -210.80 11/19/2025 APA008592 ADVANCED COMMUNICATION SYSTEMS Accounts Payable Outstanding AP Automation -420.00 11/19/2025 APA008592 ADVANCED COMMUNICATION SYSTEMS Reversal Accounts Payable Outstanding AP Automation Reversal 420.00 11/19/2025 APA008593 AMAZON CAPITAL SERVICES, INC. Accounts Payable Outstanding AP Automation -605.40 11/19/2025 APA008594 AmWINS GROUP BENEFITS, INC. Accounts Payable Outstanding AP Automation -24,832.45 11/19/2025 APA008595 ARROW FENCING, INC. Accounts Payable Outstanding AP Automation -1,356.92 11/19/2025 APA008596 AUTO GLASS ORTIZ Accounts Payable Outstanding AP Automation -1,418.34 11/19/2025 APA008597 COLANTUONO, HIGHSMITH & WHATLEY, PC Accounts Payable Outstanding AP Automation -14,913.10 11/19/2025 APA008598 COMMERCIAL PUMP & MECHANICAL, INC. Accounts Payable Outstanding AP Automation -25,553.73 11/19/2025 APA008599 COUNTY OF LAKE - INFO TECH Accounts Payable Outstanding AP Automation -1,078.49 11/19/2025 APA008600 ENTERPRISE - EAN SERVICES, LLC Accounts Payable Outstanding AP Automation -352.32 11/19/2025 APA008601 FOLSOM CHEVROLET Accounts Payable Outstanding AP Automation -63,827.27 11/19/2025 APA008602 GHILOTTI CONSTRUCTION COMPANY Accounts Payable Outstanding AP Automation -579,724.68 11/19/2025 APA008603 IBCCES Accounts Payable Outstanding AP Automation -100.00 11/19/2025 APA008604 IMAGE SALES, INC. Accounts Payable Outstanding AP Automation -55.22 11/19/2025 APA008605 INSURANCE AND BENEFITS TRUST OF PORAC Accounts Payable Outstanding AP Automation -315.00 11/19/2025 APA008606 IT'S ABOUT TIME, INC Accounts Payable Outstanding AP Automation -4.00 11/19/2025 APA008607 LEAGUE OF CALIF CITIES- REDWOOD EMPIRE DIVISION Accounts Payable Outstanding AP Automation -100.00 11/19/2025 APA008608 LEXIS NEXIS RISK SOLUTIONS Accounts Payable Outstanding AP Automation -206.00 11/19/2025 APA008609 MOTOROLA SOLUTIONS, INC. Accounts Payable Outstanding AP Automation -17,024.04 11/19/2025 APA008610 O'REILLY AUTO PARTS Accounts Payable Outstanding AP Automation -70.52 11/19/2025 APA008611 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -561.01 11/19/2025 APA008612 PAUL R. CURREN Accounts Payable Outstanding AP Automation -3,975.00 11/19/2025 APA008613 PRECISION WIRELESS SERVICE Accounts Payable Outstanding AP Automation -1,973.94 11/19/2025 APA008614 R3 CONSULTING GROUP, INC. Accounts Payable Outstanding AP Automation -3,140.00 11/19/2025 APA008615 RAINBOW AGRICULTURAL SERVICES Accounts Payable Outstanding AP Automation -740.01 11/19/2025 APA008616 REMIF Accounts Payable Outstanding AP Automation -110,989.96 11/19/2025 APA008617 REMIF Accounts Payable Outstanding AP Automation -183.00 11/19/2025 APA008618 ROBERT NISHIYAMA Accounts Payable Outstanding AP Automation -1,346.00 11/19/2025 APA008619 S BROS WINDOW CLEANING Accounts Payable Outstanding AP Automation -160.00 11/19/2025 APA008620 STAPLES BUSINESS ADVANTAGE Accounts Payable Outstanding AP Automation -157.47 11/19/2025 APA008621 TECHNOFLO SYSTEMS Accounts Payable Outstanding AP Automation -2,924.07 11/19/2025 APA008622 VALLEY TOXICOLOGY SERVICES INC Accounts Payable Outstanding AP Automation -100.00 11/19/2025 APA008623 VERIZON WIRELESS Accounts Payable Outstanding AP Automation -557.20 11/19/2025 APA008624 WASSON MEMORIAL VETERINARY CLINIC Accounts Payable Outstanding AP Automation -186.59 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 10 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
11/19/2025 APA008625 WEST COAST FIRE & WATER Accounts Payable Outstanding AP Automation -1,239.87 11/19/2025 APA008626 ADVANCED SECURITY SYSTEMS Accounts Payable Outstanding AP Automation -90.00 11/19/2025 APA008627 B & B INDUSTRIAL SUPPLY, INC. Accounts Payable Outstanding AP Automation -204.22 11/19/2025 APA008628 CLEARLAKE REDI-MIX INC. Accounts Payable Outstanding AP Automation -269.70 11/19/2025 APA008629 COMPREHENSIVE DRUG TESTING, INC Accounts Payable Outstanding AP Automation -196.00 11/19/2025 APA008630 COUNTY OF LAKE Accounts Payable Outstanding AP Automation -456.00 11/19/2025 APA008631 FERRELLGAS Accounts Payable Outstanding AP Automation -12.00 11/19/2025 APA008632 MENDO MILL & LUMBER CO. Accounts Payable Outstanding AP Automation -2,771.84 11/19/2025 APA008633 NAPA AUTO - LAKE PARTS Accounts Payable Outstanding AP Automation -1,330.14 11/19/2025 APA008634 PAPE MACHINERY Accounts Payable Outstanding AP Automation -166.75 11/19/2025 APA008635 PAUL R. CURREN Accounts Payable Outstanding AP Automation -728.75 11/19/2025 APA008636 PLAZA PAINT & SUPPLIES Accounts Payable Outstanding AP Automation -98.59 11/19/2025 APA008637 RB PEST CONTROL Accounts Payable Outstanding AP Automation -100.00 11/19/2025 APA008638 STAPLES BUSINESS ADVANTAGE Accounts Payable Outstanding AP Automation -157.20 11/19/2025 APA008639 WALTER K. BARR, D.C. Accounts Payable Outstanding AP Automation -150.00 11/24/2025 60984 MATT MAZZEI CHRYSLER DODGE JEEP Accounts Payable Outstanding Check -35,385.91 11/26/2025 60964 AFLAC Accounts Payable Outstanding Check -572.27 11/26/2025 60965 CA STATE DISBURSEMENT UNIT Accounts Payable Outstanding Check -398.07 11/26/2025 60966 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -120.00 11/26/2025 60967 FRANCHISE TAX BOARD Accounts Payable Outstanding Check -50.00 11/26/2025 60968 LAKEPORT EMPLOYEE'S ASSOC Accounts Payable Outstanding Check -360.00 11/26/2025 60969 LEGALSHIELD Accounts Payable Outstanding Check -357.25 11/26/2025 60970 LPOA Accounts Payable Outstanding Check -670.00 11/26/2025 60971 NATIONWIDE RETIREMENT SOLUTION Accounts Payable Outstanding Check -1,425.00 11/26/2025 60972 VALIC - C/O JP MORGAN CHASE Accounts Payable Outstanding Check -2,313.92 11/26/2025 DFT0004094 CALPERS Accounts Payable Outstanding Bank Draft -4,876.19 11/26/2025 DFT0004095 CALPERS Accounts Payable Outstanding Bank Draft -4,961.31 11/26/2025 DFT0004096 CALPERS Accounts Payable Outstanding Bank Draft -5,809.06 11/26/2025 DFT0004097 CALPERS Accounts Payable Outstanding Bank Draft -5,966.47 11/26/2025 DFT0004098 CALPERS Accounts Payable Outstanding Bank Draft -3,548.26 11/26/2025 DFT0004099 CALPERS Accounts Payable Outstanding Bank Draft -6,289.30 11/26/2025 DFT0004100 CALPERS Accounts Payable Outstanding Bank Draft -540.38 11/26/2025 DFT0004101 CALPERS Accounts Payable Outstanding Bank Draft -1,465.03 11/26/2025 DFT0004102 CALPERS Accounts Payable Outstanding Bank Draft -48.36 11/26/2025 DFT0004103 IRS Accounts Payable Outstanding Bank Draft -4,828.90 11/26/2025 DFT0004104 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -6,097.81 11/26/2025 DFT0004105 CA EMP DEVELOPMENT DEPT Accounts Payable Outstanding Bank Draft -1,988.73 11/26/2025 DFT0004106 IRS Accounts Payable Outstanding Bank Draft -15,583.69 11/26/2025 DFT0004107 IRS Accounts Payable Outstanding Bank Draft -306.90 12/02/2025 APA008529 ADVANCED COMMUNICATION SYSTEMS Reversal Accounts Payable Outstanding AP Automation Reversal 134.85 12/02/2025 APA008625 WEST COAST FIRE & WATER Reversal Accounts Payable Outstanding AP Automation Reversal 1,239.87 12/02/2025 APA008640 ADVANCED SECURITY SYSTEMS Accounts Payable Outstanding AP Automation -114.00 12/02/2025 APA008641 ALPHA ANALYTICAL LABORATORIES Accounts Payable Outstanding AP Automation -3,603.00 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 11 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
12/02/2025 APA008642 AMAZON CAPITAL SERVICES, INC. Accounts Payable Outstanding AP Automation -89.76 12/02/2025 APA008643 APEX TECHNOLOGY MGMT, INC. Accounts Payable Outstanding AP Automation -4,036.83 12/02/2025 APA008644 AQUA PRODUCTS Accounts Payable Outstanding AP Automation -36.98 12/02/2025 APA008645 AT&T Accounts Payable Outstanding AP Automation -3,351.44 12/02/2025 APA008646 AT&T Accounts Payable Outstanding AP Automation -251.45 12/02/2025 APA008647 AT&T Accounts Payable Outstanding AP Automation -31.54 12/02/2025 APA008648 AT&T Accounts Payable Outstanding AP Automation -112.83 12/02/2025 APA008649 AT&T Accounts Payable Outstanding AP Automation -251.45 12/02/2025 APA008650 AT&T CALNET3 Accounts Payable Outstanding AP Automation -94.23 12/02/2025 APA008651 AT&T CALNET3 Accounts Payable Outstanding AP Automation -382.65 12/02/2025 APA008652 AT&T CALNET3 Accounts Payable Outstanding AP Automation -142.16 12/02/2025 APA008653 AT&T CALNET3 Accounts Payable Outstanding AP Automation -291.56 12/02/2025 APA008654 AT&T CALNET3 Accounts Payable Outstanding AP Automation -249.74 12/02/2025 APA008655 AT&T MOBILITY Accounts Payable Outstanding AP Automation -40.24 12/02/2025 APA008656 AXON ENTERPRISE, INC. Accounts Payable Outstanding AP Automation -14,862.50 12/02/2025 APA008657 CD & POWER Accounts Payable Outstanding AP Automation -2,415.15 12/02/2025 APA008658 CLEAR LAKE ENVIRONMENTAL RESEARCH CENTER Accounts Payable Outstanding AP Automation -3,779.00 12/02/2025 APA008659 CONDOR EARTH TECHNOLOGIES INC. Accounts Payable Outstanding AP Automation -3,283.75 12/02/2025 APA008660 DEEP VALLEY SECURITY Accounts Payable Outstanding AP Automation -620.30 12/02/2025 APA008661 E & M ELECTRIC INC. Accounts Payable Outstanding AP Automation -11,715.00 12/02/2025 APA008662 EUREKA OXYGEN COMPANY Accounts Payable Outstanding AP Automation -154.64 12/02/2025 APA008663 IRONEDGE GROUP Accounts Payable Outstanding AP Automation -228.15 12/02/2025 APA008664 JJACPA, INC. Accounts Payable Outstanding AP Automation -21,044.93 12/02/2025 APA008665 LAKE COUNTY ELECTRIC SUPPLY Accounts Payable Outstanding AP Automation -3,569.08 12/02/2025 APA008666 LIQUIVISION TECHNOLOGY, INC. Accounts Payable Outstanding AP Automation -12,856.91 12/02/2025 APA008667 MENDO MILL & LUMBER CO. Accounts Payable Outstanding AP Automation -1,048.18 12/02/2025 APA008668 MUNISERVICES Accounts Payable Outstanding AP Automation -14.67 12/02/2025 APA008669 NAPA AUTO - LAKE PARTS Accounts Payable Outstanding AP Automation -2,999.72 12/02/2025 APA008670 OCCU-MED, LTD. Accounts Payable Outstanding AP Automation -1,201.10 12/02/2025 APA008671 ONLINE INFORMATION SERVICES Accounts Payable Outstanding AP Automation -48.36 12/02/2025 APA008672 O'REILLY AUTO PARTS Accounts Payable Outstanding AP Automation -26.09 12/02/2025 APA008673 OXIDATION TECHNOLOGIES, LLC. Accounts Payable Outstanding AP Automation -7,412.00 12/02/2025 APA008674 PACE SUPPLY #03391-00 Accounts Payable Outstanding AP Automation -592.95 12/02/2025 APA008675 PINNACLE PUBLIC FINANCE, INC. Accounts Payable Outstanding AP Automation -20,193.00 12/02/2025 APA008676 PITNEY BOWES BANK INC PURCHASE POWER Accounts Payable Outstanding AP Automation -502.25 12/02/2025 APA008677 R.S. HUGHES Accounts Payable Outstanding AP Automation -262.28 12/02/2025 APA008678 RAINBOW AGRICULTURAL SERVICES Accounts Payable Outstanding AP Automation -39.48 12/02/2025 APA008679 RICOH - WELLS FARGO VENDOR FIN SVCS, LLC Accounts Payable Outstanding AP Automation -315.91 12/02/2025 APA008680 RICOH USA, INC. Accounts Payable Outstanding AP Automation -107.49 12/02/2025 APA008681 SEBIS DIRECT, INC - POSTAGE Accounts Payable Outstanding AP Automation -3,400.00 12/02/2025 APA008682 SEBIS DIRECT, INC. - PRINTING Accounts Payable Outstanding AP Automation -513.62 12/02/2025 APA008683 STAPLES BUSINESS ADVANTAGE Accounts Payable Outstanding AP Automation -897.29 12/02/2025 APA008684 THATCHER COMPANY OF CA., INC. Accounts Payable Outstanding AP Automation -6,269.97 Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 12 of 13
Cleared
Date Number Description Module Status Type Amount
Issued
Date
12/02/2025 APA008685 THE DOCK FACTORY Accounts Payable Outstanding AP Automation -4,622.92 12/02/2025 APA008686 THE SHOE BOX Accounts Payable Outstanding AP Automation -200.00 12/02/2025 APA008687 TRI-CITIES ANSWERING SERVICE Accounts Payable Outstanding AP Automation -180.11 12/02/2025 APA008688 UCC RENTALS Accounts Payable Outstanding AP Automation -200.00 12/02/2025 APA008689 US BANK Accounts Payable Outstanding AP Automation -14,658.93 12/02/2025 APA008690 USA BLUE BOOK Accounts Payable Outstanding AP Automation -998.24 12/02/2025 APA008691 VERIZON WIRELESS Accounts Payable Outstanding AP Automation -955.43 12/02/2025 APA008692 VESTIS Accounts Payable Outstanding AP Automation -39.69 12/02/2025 APA008693 WALTER K. BARR, D.C. Accounts Payable Outstanding AP Automation -300.00 12/03/2025 APA008694 ADAMS ASHBY GROUP, LLC. Accounts Payable Outstanding AP Automation -808.92 12/03/2025 APA008695 ADVANCED SECURITY SYSTEMS Accounts Payable Outstanding AP Automation -554.85 12/03/2025 APA008696 BRELJE & RACE CONSULTING ENGINEERS Accounts Payable Outstanding AP Automation -12,891.25 12/03/2025 APA008697 FBI NATIONAL ACADEMY ASSOCIATES, INC. Accounts Payable Outstanding AP Automation -150.00 12/03/2025 APA008698 LAKEPORT FENWAY AVENUE LP Accounts Payable Outstanding AP Automation -1,559,306.06 12/03/2025 APA008699 LEE'S SPORTING GOODS Accounts Payable Outstanding AP Automation -16.31 12/03/2025 APA008700 MANAGEMENT CONNECTIONS Accounts Payable Outstanding AP Automation -2,489.10 12/03/2025 APA008701 MC ENGINEERING, INC Accounts Payable Outstanding AP Automation -67.50 12/03/2025 APA008702 PACE ENGINEERING, INC. Accounts Payable Outstanding AP Automation -27,876.80 12/03/2025 APA008703 SONOMA RSA, INC Accounts Payable Outstanding AP Automation -2,289.00 Bank Account 15-0352000798 Total: (485) -5,125,759.83
Report Total: (485) -5,125,759.83
Bank Transaction Report Issued Date Range: -
12/4/2025 8:56:16 AM Page 13 of 13
Summary
Bank Account Count Amount
15-0352000798 POOLED CASH BANK 485 -5,125,759.83
Report Total: 485 -5,125,759.83
Cash Account Count Amount
998 998-0000-101000 POOLED CASH - WEST AMERICA 485 -5,125,759.83 Report Total: 485 -5,125,759.83
Transaction Type Count Amount
AP Automation 347 -4,501,324.50
AP Automation Reversal 3 1,794.72
Bank Draft 73 -310,953.28
Bank Draft Reversal 1 6.91
Check 61 -315,283.68
Report Total: 485 -5,125,759.83

Memorandum
DATE: November 25, 2025
TO: Trina Kollasch
FROM: Pheakdey Preciado, Senior EHS
RE: 2026-001APP Children’s Festival/SR0017408
APN: Xabatin Community Park, City of Lakeport
If there is going to be food for sale or to be given away, then the Lake County Office of Education-Children’s Council (Sponsors) must apply and pay for a temporary permit for a community event at least two weeks prior to the event from the Lake County Environmental Health Division Office. The food vendors must apply and pay for the temporary permit for the community event from the Lake County Environmental Health Division Office at least two weeks prior to the event.

Please note:

1. If the sponsor is going to be selling food at this event, then the sponsor must also apply and pay for a food vendor permit.

2. The temporary permit, once issued, is not transferable, and is only good for that specific community event only.

COUNTY OF LAKE
Health Services Department
Environmental Health Division
922 Bevins Court
Lakeport, California 95453-9739
Telephone 707/263-1164
FAX 707/263-1681
Anthony Arton
Health Services Director
Craig Wetherbee
Environmental Health Director
Promoting an Optimal State of Wellness in Lake County

Memorandum
DATE: November 25, 2025
TO: Trina Kollasch
FROM: Pheakdey Preciado, Senior EHS
RE: 2026-002APP Cinco de Mayo Fiesta/SR0017409
APN: Xabatin Community Park, City of Lakeport
If there is going to be food for sale or to be given away, then the Lake County Office of Education-Children’s Council (Sponsors) must apply and pay for a temporary permit for a community event at least two weeks prior to the event from the Lake County Environmental Health Division Office. The food vendors must apply and pay for the temporary permit for the community event from the Lake County Environmental Health Division Office at least two weeks prior to the event.

Please note:

1. If the sponsor is going to be selling food at this event, then the sponsor must also apply and pay for a food vendor permit.

2. The temporary permit, once issued, is not transferable, and is only good for that specific community event only.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency

STAFF REPORT
RE: Second Reading and Adoption of a Text Amendment to Section

15.04.010 of the Lakeport Municipal Code for the 2025 California Building Code Adoption
MEETING DATE: 12/16/2025
SUBMITTED BY: Joey Hejnowicz, Community Development Director PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to conduct second reading and adopt a proposed Ordinance amending Section

15.04.010 of the Lakeport Municipal Code to incorporate and adopt by reference the 2025 California Building Codes effective January 1, 2026.

BACKGROUND/DISCUSSION:

Every three years the California Building Standards Commission (CBSC) adopts a new edition of the California Building Standards Code, which is codified in California Code of Regulations, Title 24. The 2025 edition was published July 1, 2025.

The 2025 edition becomes applicable for buildings where permit applications are submitted on or after January 1, 2026. The Code is separated into multiple parts:
• Part 1, California Administrative Code (CAC)
• Part 2, California Building Code (CBC)
• Part 2.5, California Residential Code (CRC)
• Part 3, California Electrical Code (CEC)
• Part 4, California Mechanical Code (CMC)
• Part 5, California Plumbing Code (CPC)
• Part 6, California Energy Code (CEEC)
• Part 7, California Wildland-Urban Interface Code (CWUIC) • Part 8, California Historical Building Code (CHBC)
• Part 9, California Fire Code (CFC)
• Part 10, California Existing Building Code (CEBC)
• Part 11, California Green Building Code (CALGreen)
• Part 12, California Reference Standards Code (CRSC)
The proposed Ordinance will incorporate the 2025 California Building Codes through the revision of Section

15.04.010 of the Lakeport Municipal Code.

Meeting Date: 12/16/2025 Page 2 Agenda Item # IV.F.
424538.2
The proposed ordinance was introduced, and a public hearing was held at the City Council meeting of December 2, 2025.

SUMMARY OF SIGNIFICANT 2025 CODE UPDATES
The 2025 California Building Standards Code introduces expanded electrification requirements, enhanced energyefficiency and EV-infrastructure provisions, updated CALGreen sustainability measures, and updated structural, fire/life-safety, mechanical and plumbing system requirements in addition to various clarifications and administrative updates. The updates reflect California’s statewide goals for decarbonization, resilience, and modernization of building systems.

OPTIONS:

For the Ordinance modifying the Lakeport Municipal Code Section 15.04.010:

1. Adopt the proposed Ordinance.

2. Take no action or deny the request.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: None
COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Adopt a proposed Ordinance amending Section 15.04.010 of the Lakeport Municipal Code to incorporate and adopt by reference the 2025 California Building Codes effective January 1, 2026.

Attachment: 1. Draft Ordinance Adopting 2025 California Building Codes 424539.2
ORDINANCE NO. 957 (2025)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKEPORT AMENDING SECTION 15.04.010 OF CHAPTER 15.04 OF TITLE 15

OF THE LAKEPORT MUNICIPAL CODE TO INCORPORATE AND ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING STANDARDS CODE (TITLE 24, PARTS 1–12).

WHEREAS, the State of California adopts a revised California Building Standards Code (“Building Standards Code”) every three years pursuant to Health and Safety Code Section 18938, which together form Title 24 of the California Code of Regulations; and
WHEREAS, the California Building Standards Commission has adopted the 2025 Edition of the Building Standards Code, including Parts 1 through 12, which become effective statewide for building permit applications submitted on or after January 1, 2026; and
WHEREAS, Health and Safety Code Sections 17958, 17958.5, and 17958.7 authorize local jurisdictions to adopt the State Building Standards Code with amendments reasonably necessary based on local conditions related to climate, geology, and topography; and
WHEREAS, the City of Lakeport desires to adopt the 2025 Building Standards Code to maintain consistency with state law, ensure minimum building safety standards, and incorporate updates related to electrification, energy efficiency, green building, fire protection, and structural resiliency; and
WHEREAS, the City Council conducted a duly noticed public hearing on December 2, 2025, received public testimony, and determined it is in the interest of public health, safety, and welfare to adopt the 2025 Building Standards Code;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
LAKEPORT DOES ORDAIN AS FOLLOWS:

SECTION 1. AMENDMENT. Section 15.05.010 (Adopted.) of Chapter 15.04 (Construction Codes) of Title 15 (Buildings and Construction) of the Lakeport Municipal Code is hereby amended to read as follows:

15.04.010 – Adoption of the California Building Standards Code (2025 Edition).

The City of Lakeport hereby adopts by reference the following Parts of the 2025 California Building Standards Code, Title 24 of the California Code of Regulations, including all state amendments adopted by the California Building Standards Commission:

1. Part 1 – California Administrative Code
424539.2

2. Part 2 – California Building Code, Volumes 1 & 2 (CBC)

3. Part 2.5 – California Residential Code (CRC)

4. Part 3 – California Electrical Code (CEC)

5. Part 4 – California Mechanical Code (CMC)

6. Part 5 – California Plumbing Code (CPC)

7. Part 6 – California Energy Code

8. Part 7 – California Wildland-Urban Interface Code

9. Part 8 – California Historical Building Code (CHBC)

10. Part 9 – California Fire Code (CFC)

11. Part 10 – California Existing Building Code (CEBC)

12. Part 11 – California Green Building Standards Code (CALGreen)

13. Part 12 – California Referenced Standards Code
The following international and uniform codes are also hereby adopted by reference:

1. 2021 International Property Maintenance Code;

2. 2021 International Swimming Pool and Spa Code;

3. 1997 Uniform Housing Code, published by the International Conference of Building Officials as referenced by the California Department of Housing and Community Development and pursuant to the provisions of Sections 17958, 17958.5, 17958.7, 17958.9 and 17959 of the California Health and Safety Code.

Where the California Building Standards Codes regulations listed above differ from any provisions of the international or uniform codes, the California Buildings Standards Codes shall prevail. As used in this municipal code, “California Building Standards Code” means any and all applicable codes listed in this section and adopted by reference.

SECTION 2. Severability: Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable, or otherwise void, that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable.

SECTION 3. CEQA. The project is exempt from environmental review per CEQA Guidelines Section 15061(b)(3). The project involves updates and revisions to existing regulations. The proposed code amendments are consistent with California Law, specifically Title 24 of the California Code of Regulations. It can be seen with certainty 424539.2
that the proposed Municipal Code text amendments will have no significant effect on the environment.

SECTION 4. Effective Date. This ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.

SECTION 5. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law.

Pursuant to Government Code section 36933, a summary of this Ordinance may be published and posted in lieu of publication and posting the entire text.

INTRODUCED and first read at a regular meeting of the City Council on the 2nd day of December 2025, by the following vote:

AYES: Mayor Costa, Council Members Disney, Mattina, Parlet, and Price NOES: None
ABSTAIN: None
ABSENT: None
FINAL PASSAGE AND ADOPTION by the City Council of Lakeport occurred at a meeting thereof held on the 16th day of December 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

___________________________
Kim Costa, Mayor
ATTEST:
_____________________________
Kelly Buendia, City Clerk
Meeting Date: 12/16/2025 Page 1 Agenda Item # IV.G.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☒
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☒

STAFF REPORT
RE: Amendment #1 to Professional Services Agreement with NHA Advisors LLC, Financial Advisory Services
MEETING DATE: 12/16/2025
SUBMITTED BY: Danielle Dizon, Finance Director
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to sign Amendment #1 to the professional services agreement (“PSA”) with NHA Advisors LLC.

BACKGROUND/DISCUSSION:

For the last several years the City has enjoyed the services of NHA Advisors LLC as an integral member of City’s finance team.

In addition to general consulting and deal specific municipal advisor work they provide a high level of expertise related to:

1. MSRB Continuing Disclosure Compliance (Rule 15c2-12)

2. CDIAC Annual Debt Transparency Reporting (SB 1029)

3. CDIAC Yearly Fiscal Status Reporting

4. Private Placement Debt and Other Loan Reporting
Staff recommends amending the PSA to retain NHA as part of the finance team.

OPTIONS:

1. Authorize the City Manager to sign the attached Amendment with NHA Advisors.

2. Do not approve but provide directions to staff.

FISCAL IMPACT:
☐ None ☒ $20,000 Budgeted Item? ☒Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☒ General Fund ☒ Water OM Fund ☒ Sewer OM Fund ☐ Other:

Comments:

Meeting Date: 12/16/2025 Page 2 Agenda Item # IV.G.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the City Manager to execute the attached amendment to the professional services agreement with NHA Advisors LLC.
☒ Attachments: 1. Amendment #1 for Consultant Services NHA – CD

2. Exhibits A-1 through C-1
424902.2
AMENDMENT No. # 1 TO PROFESSIONAL SERVICES AGREEMENT FOR

CONSULTANT SERVICES
(City of Lakeport and NHA Advisors, LLC)
This Amendment No. #1 (“Amendment”) to Professional Services Agreement dated January 2, 2023 (“Agreement”) is made on this 16th day of December 2025 at Lakeport, California, by and between the City of Lakeport, a municipal corporation, 225 Park Street, Lakeport, California 95453 (“City”) and NHA Advisors, LLC, 4040 Civic Center Dr, Suite 200, San Rafael, California 94903 (“Consultant”).

This Amendment modifies the original Agreement between the City and the Consultant dated January 2, 2023 in the following fashion:

A. City and Consultant hereby amend the Agreement by modifying the Scope of Services attached as Exhibit A to the Agreement as set forth in Exhibit A-1, attached hereto and incorporated herein by this reference.

B.City and Consultant hereby amend the Agreement by modifying the Approved Fee Schedule attached as Exhibit B (Compensation Schedule) to the Agreement as set forth in Exhibit B-1, attached hereto and incorporated herein by this reference.

C. City and Consultant hereby amend the Agreement by modifying section 3.4 – Termination Date of the Agreement to read as follows:

3.4 “Termination Date” means December 31, 2026.

D. City and Consultant hereby amend section 5.2 of the Agreement to read as follows:

5.2 Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of Eighty Thousand Dollars ($80,000.00) unless specifically approved in advance and in writing by City.

Consultant shall notify the City Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the maximum amount payable above. Consultant shall concurrently inform the City Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the maximum amount payable above.

E. Exhibit C-1, attached hereto, is hereby incorporated by reference.

F. Except as modified herein, the terms of that Agreement dated January 2, 2023 shall remain in full force and effect.
424902.2
Professional Services Agreement
City of Lakeport / NHA Advisor, LLC
TO EFFECTUATE THIS AMENDMENT NO. 1, the parties have caused their duly authorized representatives to execute this Amendment No. 1 as of the day and year first written above.
“City”
City of Lakeport
By:

Signature
Attest:

By:

Kelly Buendia, City Clerk
Date:
“Consultant”
NHA Advisors,
LLC
By:

Signature
Approved as to form:

By:

David J. Ruderman, City Attorney
Date:

EXHIBIT A-1

SCOPE OF SERVICES

CONTINUING DISCLOSURE COMPLIANCE SERVICES
The City of Lakeport and its related entities (the “City”) are required to file periodic disclosure reporting with the Municipal Securities Rulemaking Board (“MSRB”), California Debt and Investment Advisory Commission (“CDIAC”), and in some cases, with the underwriter, bond insurer, trustee, or other parties for the City’s debt obligations. The City desires to appoint NHA Advisors, LLC (“NHA Advisors”) to assist with the compliance of these obligations and other related tasks. The scope of work may include the following services:
1) MSRB Continuing Disclosure Compliance (Rule 15c2-12):

The City has publicly offered bond transactions requiring annual continuing disclosure reports (“Annual Reports”) to be filed on the Electronic Municipal Market Access (“EMMA”) system. Each obligation has distinct disclosure requirements. The primary reporting requirements generally include the filing of:
• Audited financial statements
• Other financial information and operating data
• Other material information
• Notices of Significant Events
NHA Advisors will provide the following services:
• Prepare Annual Reports
• Advise the City on issues related to its disclosure obligations • Notify the City of pending due dates
• Assist in the tracking of rating changes and other Significant Events • Prepare Significant Event notices, as necessary
• Post Annual Reports, notices, and other required documentation to EMMA • File a report with the City certifying that each Annual Report has been provided pursuant to this Continuing Disclosure Certificate
• Review continuing disclosure requirements in preliminary official statements and draft bond documents
NHA Advisors will make its best efforts to monitor rating changes for both the issuer and bond insurer, if applicable, for each outstanding obligation as well as the other Significant Events listed below. To best meet this objective, open lines of communication between the City and NHA Advisors are vital.

The City must notify NHA Advisors immediately upon the occurrence of a Significant Event.

Significant Events generally include:
1) Principal and interest payment delinquencies
2) Non-payment related defaults
3) Unscheduled draws on debt service reserves reflecting financial difficulties 4) Unscheduled draws on credit enhancements reflecting financial difficulties 5) Substitution of credit or liquidity providers, or their failure to perform 6) Adverse tax opinions or events affecting the tax-exempt status of the security 7) Modifications to rights of security holders
8) Bond calls and tender offers
9) Defeasances
10) Release, substitution, or sale of property securing repayment of the securities 11) Rating changes
12) Bankruptcy, insolvency, receivership or similar event of the obligated person 13) Consummation of a merger, consolidation, or acquisition 14) Appointment of a successor or additional trustee or the change of name of a trustee 15) Incurrence of a financial obligation affecting security holders 16) Default, event of acceleration, termination event, modification of terms, or similar event 2) CDIAC Annual Debt Transparency Reporting (SB 1029):

Effective January 1, 2017, state and local issuers are required to submit an annual debt transparency report for any issue of debt for which they have submitted a Report of Final Sale to CDIAC during the reporting period. The annual debt transparency report is due to CDIAC no later than January 31st of each year (beginning January 31, 2018) for any debt outstanding during the prior fiscal year.

NHA Advisors will work with the City to complete and file these reports with CDIAC prior to January 31st each year.
3) CDIAC Yearly Fiscal Status Reporting (“YFSR”):
(i) Marks-Roos
Any joint powers authority (“Authority”) selling bonds on or after January 1, 1996 that uses the proceeds to acquire one or more local obligations is required to report annually on the fiscal status of the Authority bonds and the local obligations acquired. Reports must be submitted to CDIAC no later than October 30th each year. (ii) Mello-Roos
Issuers of community facilities district (“CFD”) bonds after January 1, 1993 are required to report annually on certain information about the bonds. All issuers, regardless of when bonds are sold, are required to report any draw on reserve or default that occurs throughout the calendar year. Reports must be submitted to CDIAC no later than October 30th each year.

NHA Advisors will work with the City to ensure that all reports are completed and filed with CDIAC prior to October 30th each year.
4) Private Placement Debt and Other Loan Reporting:

If the City issues or has issued privately placed debt or other loans that require reporting to the purchaser or other parties, NHA Advisors will assist the City with the disclosure obligations as outlined in the governing document (continuing disclosure agreement, indenture, term sheet, lease agreement, etc.).

EXHIBIT B-1

COMPENSATION SCHEDULE
For the tasks outlined in the Scope of Services, NHA Advisors will be compensated as follows.

Project Set-up Fee: $500 per debt obligation (included on first invoice after issuance or engagement) 1) MSRB Continuing Disclosure Compliance (Rule 15c2-12):

For this task, NHA Advisors shall be paid a fixed annual fee payable upon successful submission of the Annual Report. The following table provides a snapshot of the initial fees associated with the City’s current obligations:

Existing
MSRB Continuing Disclosure Reporting Annual Fee(1)
2018A Enterprise Revenue Bonds (Water Component) $2,250 2018A Enterprise Revenue Bonds (Wastewater Component) $2,250 2018B Lease Revenue Bonds $2,000
2021 Taxable Pension Obligation Bonds(2) $1,000
2016 Tax Allocation Refunding Bonds $2,750
2004B Tax Allocation Revenue Bonds $1,000
Total Annual Fee $11,250
1) In the event that the City’s audited financial statements are not available prior to the reporting due date and filing of an unaudited report is required, NHA Advisors will invoice for the full fee above after submission of the unaudited report. An additional $500 refiling fee will be charged for each obligation that requires filing of both unaudited and audited reports. 2) Reflects discount for additional series of General Fund bonds with substantially similar reporting requirements.

As additional debt is issued, new continuing disclosure obligations will be billed at the flat fees shown below, on a case-by-case basis, based on the amount of work required for each obligation:

Future
MSRB Continuing Disclosure Reporting Annual Fee
General Obligation Bonds $1,000-$2,500
Certificates of Participation/Lease $1,250-$2,750
Utility Revenue Bonds (Water, Sewer, etc.) $2,250-$3,500 Land Secured Bonds $2,500-$4,000
Tax Allocation Bonds $2,500-$3,750
Other $1,000-$5,000
2) CDIAC Annual Debt Transparency Reporting (SB 1029):

For this task, NHA Advisorsshall be paid an annual fee of $500 per report (unless stated otherwise below). The table below shows the current obligations of the City that require CDIAC Annual Debt Transparency Reporting.

CDIAC Annual Debt Transparency Reporting Annual Fee
2021 Taxable Pension Obligation Bonds $500
2018A Enterprise Revenue Bonds (Authority) $500
2018A Enterprise Revenue Bonds (Obligor) $500
2018B Lease Revenue Bonds (Authority) $500
2018B Lease Revenue Bonds (Obligor) $500
2017 CLMSD Sewer District Assessment Bonds $500
2017 Wastewater Rev Ref Bonds (PP) $500
2017 Wastewater Bonds (USDA) $500
2016 Water Rev Ref Loan (PP) $500
2016 Water Enterprise Revenue Bonds (USDA) $500
2022 Installment Sale Agreement (Water) $500
2016 Tax Allocation Refunding Bonds $500
Total Annual Fee $6,000
3) CDIAC Yearly Fiscal Status Reporting:
a. Marks-Roos
For this task, NHA Advisors shall be paid an annual fee of $400 per report (unless stated otherwise below). The table below shows the current obligations of the City that require Marks-Roos CDIAC Yearly Fiscal Status Reporting.

Marks-Roos CDIAC
Yearly Fiscal Status Reporting Annual Fee
2018A Enterprise Revenue Bonds (Authority) $400
2018A Enterprise Revenue Bonds (Obligor) $400
2018B Lease Revenue Bonds (Authority) $400
2018B Lease Revenue Bonds (Obligor) $400
2004B Tax Allocation Revenue Bonds (Obligor) $400
Total Annual Fee $2,000
b. Mello-Roos
For this task, NHA Advisors shall be paid an annual fee of $750 per report (unless stated otherwise below). The table below shows the current obligations of the City that require Mello-Roos CDIAC Yearly Fiscal Status Reporting.

Mello-Roos CDIAC
Yearly Fiscal Status Reporting Annual Fee
None N/A
Total Annual Fee $ 0
4) Private Placement Debt and Other Loan Reporting:

For this task, NHA Advisors shall be paid an annual fee as detailed in the following table.

Private Placement Debt
and Other Loan Reporting Annual Fee(1)
2022 Installment Sale Agreement $700
Total Annual Fee $ 700
1) In the event that the purchasing bank requests additional information beyond what is outlined in the scope of work, this fee will increase commensurate with the additional work required to provide such information.

Future Obligations
In the event that the City issues additional privately placed debt or other loans that require periodic reporting, the annual fee will be commensurate with the amount of work required based on the fee schedule provided in Task 1 (Future MSRB Continuing Disclosure Reporting).

Grand Total Annual Fee - The initial combined annual fee for this task is projected in the table below.

Grand Total Projected
Annual Fee(1)
Setup-Fee ($500 x 0 debt obligations) $0
Task 1: MSRB Continuing Disclosure Compliance $11,250
Task 2: CDIAC Annual Debt Transparency Reporting $6,000 Task 3a: Marks-Roos CDIAC Yearly Fiscal Status Reporting $2,000 Task 3b: Mello-Roos CDIAC Yearly Fiscal Status Reporting $0 Task 4: Private Placement Debt and Other Loan Reporting $700 Grand Total $19,950
1) As prior obligations mature or new debt is issued, the Scope of Services and annual budget for services will change in accordance with the fees outlined above.

Expenses – Out-of-pocket expense reimbursements are capped at $1,500 without prior approval from the City and will be limited to those necessary for completion of the project and will be billed at cost plus a 15% markup for payment and processing.

EXHIBIT C-1

MUNICIPAL ADVISOR DISCLOSURES
Fiduciary Duty
NHA Advisors, LLC (“NHA Advisors”) is registered as a Municipal Advisor with the U. S. Securities and Exchange Commission (“SEC”) and Municipal Securities Rulemaking Board (“MSRB”). As such, NHA Advisors has a fiduciary duty to the City and must provide both a Duty of Care and a Duty of Loyalty that entail the following.

Duty of Care:
a) exercise due care in performing its municipal advisory activities; b) possess the degree of knowledge and expertise needed to provide the City with informed advice; c) make a reasonable inquiry as to the facts that are relevant to the City’s determination as to whether to proceed with a course of action or that form the basis for any advice provided to the City; and
d) undertake a reasonable investigation to determine that NHA Advisors is not forming any recommendation on materially inaccurate or incomplete information; NHA Advisors must have a reasonable basis for:
i. any advice provided to or on behalf of the City;
ii. any representations made in a certificate that it signs that will be reasonably foreseeably relied upon by the City, any other party involved in the municipal securities transaction or municipal financial product, or investors in the City securities; and iii. any information provided to the City or other parties involved in the municipal securities transaction in connection with the preparation of an official statement.

Duty of Loyalty:

NHA Advisors must deal honestly and with the utmost good faith with the City and act in the City’s best interests without regard to the financial or other interests of NHA Advisors. NHA Advisors will eliminate or provide full and fair disclosure (included herein) to the City about each material conflict of interest (as applicable). NHA Advisors will not engage in municipal advisory activities with the City as a municipal entity, if it cannot manage or mitigate its conflicts in a manner that will permit it to act in the City’s best interest.

Conflicts of Interest and Other Matters Requiring Disclosures As of the commencement date of the Project, there are no actual or potential material conflicts of interest, other than those potential conflicts noted below, that NHA Advisorsis aware of that might impair its ability to render unbiased and competent advice or to fulfill its fiduciary duty. If NHA Advisors becomes aware of any material potential conflict of interest that arises after this disclosure, NHA Advisors will disclose the detailed information in writing to the City in a timely manner.

Pursuant to MSRB Rule G-42, on Duties of Non-Solicitor Municipal Advisors, Municipal Advisors are required to make certain written disclosures to clients which include, amongst other things, Conflicts of Interest and any Legal or Disciplinary events of NHA Advisors and its associated persons.

The following are potential conflicts of interest to be considered. • NHA Advisors represents that in connection with the issuance of municipal securities, NHA Advisors may receive compensation from the City for services rendered, which compensation is contingent upon the successful closing of a transaction and/or is based on the size of a transaction. Consistent with the requirements of MSRB Rule G-42, NHA Advisors hereby discloses that such contingent and/or transactional compensation may present a potential conflict of interest regarding NHA Advisors’ ability to provide unbiased advice to enter into such transaction.

The contingent fee arrangement creates an incentive for NHA Advisors to recommend unnecessary financings or financings that are disadvantageous to the City, or to advise the City to increase the size of the issue. This potential conflict of interest will not impair NHA Advisors’ ability to render unbiased and competent advice or to fulfill its fiduciary duty to the City. • NHA Advisors’ fees under this potential agreement may be based on hourly fees of NHA Advisors’ personnel, with the aggregate amount equaling the number of hours worked by such personnel times an agreed-upon hourly billing rate. This form of compensation presents a potential conflict of interest because it could create an incentive for NHA Advisors to recommend alternatives that would result in more hours worked. This conflict of interest will not impair NHA Advisors’ ability to render unbiased and competent advice or to fulfill its fiduciary duty to the City. • NHA Advisors’ fees under this potential agreement may be a fixed amount established at the outset of this potential agreement. The amount is usually based upon an analysis by the City and NHA Advisors of, among other things, the expected duration and complexity of the transaction and the scope of services to be performed by NHA Advisors. This form of compensation presents a potential conflict of interest because, if the transaction requires more work than originally contemplated, NHA Advisors may suffer a loss. Thus, NHA Advisors may recommend less timeconsuming alternatives, or fail to do a thorough analysis of alternatives. This conflict of interest will not impair NHA Advisors’ ability to render unbiased and competent advice or to fulfill its fiduciary duty to the City.
• The fee paid to NHA Advisors increases the cost of investment to the City. The increased cost occurs from compensating NHA Advisors for municipal advisory services provided. • NHA Advisors serves a wide variety of other clients that may, from time to time, have interests that could have a direct or indirect impact on the interests of another NHA Advisors client. For example, NHA Advisors serves as municipal advisor to other municipal advisory clients and, in such cases, owes a regulatory duty to such other clients just as it does to the City. These other clients may, from time to time and depending on the specific circumstances, have competing interests. In acting in the interests of its various clients, NHA Advisors could potentially face a conflict of interest arising from these competing client interests. NHA Advisors fulfills its regulatory duty and mitigates such conflicts through dealing honestly and with the utmost good faith with the City.
• Gerald Craig Hill, the Managing Principal of NHA Advisors is currently serving as an outside director for the HdL Companies based in Diamond Bar, CA. HdL Companies is a software and professional services consulting company providing revenue data and collections information to local governments, potentially including NHA Advisors’s clients. HdL Companies have affiliates including, but not limited to, HdL Coren & Cone. From time to time, NHA Advisors utilizes the services of HdL Coren & Cone for its clients. NHA Advisors is mindful of this conflict of interest and fulfills its regulatory duty and mitigates such conflicts through dealing honestly and with the utmost good faith when this situation arises.
• NHA Advisors does not have any affiliate that provides any advice, service, or product to or on behalf of the City that is directly or indirectly related to the municipal advisory activities to be performed by NHA Advisors.
• NHA Advisors has not made any payments directly or indirectly to obtain or retain NHA Advisors’ municipal advisory business.
• NHA Advisors has not received any payments from third parties to enlist NHA Advisors’ recommendation to the City of its services, any municipal securities transaction, or any municipal finance product.
• NHA Advisors has not engaged in any fee-splitting arrangements involving NHA Advisors and any provider of investments or services to the City.
• NHA Advisors does not have any legal or disciplinary event that is material to the City’s evaluation of the municipal advisory or the integrity of its management or advisory personnel. • NHA Advisors does not act as principal in any of the transaction(s) related to this potential agreement.

Legal Events and Disciplinary History
NHA Advisors does not have any legal events and disciplinary history on its Form MA and Form MA-I, which includes information about any criminal actions, regulatory actions, investigations, terminations, judgments, liens, civil judicial actions, customer complaints, arbitrations and civil litigation. The City may electronically access NHA Advisors’ most recent Form MA and each most recent Form MA-I filed with the Commission at the following website:
www.sec.gov/edgar/searchedgar/companysearch.html
There have been no material changes to a legal or disciplinary event disclosure on any Form MA or Form MA-I filed with the SEC.

Recommendations
If NHA Advisors makes a recommendation of a municipal securities transaction or municipal financial product or if the review of a recommendation of another party is requested in writing by the City and is within the scope of the engagement, NHA Advisors will determine, based on the information obtained through reasonable diligence of NHA Advisors whether a municipal securities transaction or municipal financial product is suitable for the City. In addition, NHA Advisors will inform the City of:
• the evaluation of the material risks, potential benefits, structure, and other characteristics of the recommendation;
• the basis upon which NHA Advisors reasonably believes that the recommended municipal securities transaction or municipal financial product is, or is not, suitable for the City; and • whether NHA Advisors has investigated or considered other reasonably feasible alternatives to the recommendation that might also or alternatively serve the City objectives.

If the City elects a course of action that is independent of or contrary to the advice provided by NHA Advisors, NHA Advisors is not required on that basis to disengage from the City.

Municipal Securities Rulemaking Board Rule G-10 Disclosure Pursuant to MSRB Rule G-10, on Investor and Municipal Advisory Client Education and Protection, Municipal Advisors are required to provide certain written information to their municipal entity and obligated person clients which include the following:
• NHA Advisors is currently registered as a Municipal Advisor with the SEC and MSRB. • Within the MSRB website at www.msrb.org, the City may obtain the Municipal Advisory client brochure that is posted on the MSRB website. The brochure describes the protections that may be provided by the MSRB Rules along with how to file a complaint with financial regulatory authorities.

Record Retention
Effective July 1, 2014, pursuant to the SEC record retention regulations, NHA Advisors is required to maintain, in writing, all communication and created documents between NHA Advisors and the City for five (5) years.

If there are any questions regarding the above, please do not hesitate to contact NHA Advisors.

Meeting Date: 12/16/2025 Page 1 Agenda Item # VII.A.1.

CITY OF LAKEPORT
City Council
Lakeport Redevelopment Agency
City of Lakeport Municipal Sewer District
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: City Council Reorganization MEETING DATE: 12/16/2025 SUBMITTED BY: Kelly Buendia, City Clerk
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The Council is asked to hold its annual reorganization meeting.

BACKGROUND:

In December, the City Council holds its annual reorganization meeting. This meeting includes the election of Mayor and Mayor Pro Tem.

DISCUSSION:

Mayoral elections are conducted by the City Clerk as part of that position’s statutory duties. It is recommended that the current Mayor announce that elections for Mayor and Mayor Pro Tem are to be conducted by the City Clerk and turn the meeting over to the City Clerk.

The City Clerk will request nominations for Mayor (which do not require a second but do require the acceptance of the nomination by the nominee) and conduct a public election by the City Council by voice vote. Following the election of Mayor, the City Clerk will provide a similar nomination and election process for Mayor Pro Tem.

At that point, the new Mayor will be seated, and the meeting will be turned over to the new Mayor.

The new Mayor has the responsibility to make appointments to various commissions, boards, and committees. In order to give the Mayor time to review these committees and ascertain who would like to serve on them, the appointments to the commissions, boards, and committees will take place at the next regular council meeting. A copy of the current assignments is included for informational purposes.

OPTIONS:

The reorganization meeting is a mandatory meeting for all City Councils.

FISCAL IMPACT:

None $ Account Number: Comments:

Meeting Date: 12/16/2025 Page 2 Agenda Item # VII.A.1.

LAKEPORT CITY COUNCIL
EFFECTIVE JANUARY 6, 2026

LIAISONS TO COMMISSIONS, BOARDS, COMMITTEES

LIAISONS
2025 2026
Lakeport Fire Protection District Council Member Price
Council Member Parlet (Alt.)
Lake County Chamber of Commerce Mayor Costa
Council Member Parlet, Alt.

Lakeport Main Street Association Council Member Price

APPOINTMENTS
2025 2026
League of California Cities
Redwood Empire Division
Division Business Meeting Voting Delegate
Mayor Costa
Mayor Pro Tem Disney (Alt.)
League of California Cities
Redwood Empire Division
Legislative Committee Voting Delegate
Mayor Costa
Mayor Pro Tem Disney (Alt.)
Lake County/City Area Planning Council Council Member Mattina Council Member Parlet
Mayor Costa (Alt.)
Right of Way Ordinance Advisory Ad-Hoc
Committee
Council Member Price
Council Member Parlet
PEG Board Council Member Price
Vector Control District Board George Spurr
Mayor Pro Tem Disney (Alt.)
County of Lake Solid Waste Management
Task Force
Council Member Price
Council Member Parlet
SB 621 Indian Gaming Funds Committee Mayor Costa
Mayor Pro Tem Disney
Local Agency Formation Commission &
LAFCO Alternate^
^Rotates to City of Lakeport in 2026 &
2027
Council Member Mattina
Council Member Parlet (Alt.)
Invasive Species Task Force Committee Mayor Pro Tem Disney Clean Water Program Committee Mayor Pro Tem Disney
Council Member Parlet (Alt.)
Lakeport Unified School District
Committee
Council Mattina
Council Member Price
Abandoned Vehicle Service Authority Council Member Price Council Member Parlet (Alt.)
Risk Reduction Authority Mayor Costa
City Manager Ingram (Alt.)
Lakeport Solid Waste Committee Council Member Parlet
Council Member Mattina
Lake County Airport Land Use Commission Council Member Mattina Mayor Costa (Alt.)
Lakeport Investment Committee Council Member Mattina
Council Member Parlet
Lake County Recreational Agency, JPA
(LCRA)
Mayor Pro Tem Disney
Mayor Costa
Tribal Consultation Committee Mayor Costa
Mayor Pro Tem Disney
City Property and Land Ad Hoc Committee
(Established by Resolution 2964 (2024)
Council Member Mattina
Mayor Pro Tem Disney
Lake County Regional Housing Trust Fund
(Established by Resolution 2976 (2024)
Mayor Costa
Council Member Parlet
Meeting Date: 12/16/2025 Page 1 Agenda Item # VII.B.1.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Consideration and Approval of Amendment #1 Regarding Term and Compensation Extensions for Professional Services Agreement with Adams Ashby Group, Inc.

MEETING DATE: 12/16/2025
SUBMITTED BY: Joey Hejnowicz, Community Development Director PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to execute Amendment No. 1 extending the term and compensation for professional services agreement with Adams Ashby Group, Inc. for Consultant Services providing general administration of CDBG and other state and federal programs.

BACKGROUND/DISCUSSION:

On September 22, 2023, the City of Lakeport entered into a Professional Services Agreement with Adams Ashby Group, Inc. to provide specialized consulting services related to the City’s Community Development Block Grant (CDBG) program administration. The consultant assists with grant management, program implementation, and compliance support to ensure the City’s adherence to state and federal program requirements under the CDBG program.

Since execution of the original agreement, Adams Ashby Group, Inc. has continued to support the City in managing multiple CDBG-funded activities, including applications, reporting, and ongoing compliance obligations. In 2025, the City received notice of award under the CDBG MIT-RIP (Mitigation – Resilient Infrastructure Program), requiring additional administrative and implementation support services not originally included in the existing scope of work.

To accommodate the expanded workload and ensure continuity of service through the completion of the MITRIP program, staff and Adams Ashby Group, Inc. have proposed Amendment No. 1 to the Professional Services Agreement. The amendment extends the term of the agreement from September 30, 2026, to September 30, 2027, and updates the scope of services and maximum compensation amount to reflect the additional CDBG program activities. The current Agreement allows for one (1) year extensions up to 2028 for a maximum of five (5) years.

Specifically, Amendment No. 1 incorporates the CDBG Standard Agreement No. 18-MITRIP-23008, dated May 1, 2025, as part of the consultant’s authorized scope of services and establishes an updated not-to-exceed contract amount of $300,000 for the full term of the agreement. All other terms and conditions of the original agreement remain in effect.

Meeting Date: 12/16/2025 Page 2 Agenda Item # VII.B.1.

City staff recommends approval of Amendment No. 1 to ensure continued and efficient administration of the City’s CDBG and MIT-RIP grant programs with the ongoing support of Adams Ashby Group, LLC, which has demonstrated successful performance in prior CDBG management engagements.

OPTIONS:

1. Move to authorize City Manager to execute Amendment No. 1 for Professional Services Agreement with Adams Ashby Group, Inc.

2. Provide other direction.

FISCAL IMPACT:
☐ None ☒ $ $12,000 Budgeted Item? ☐Yes ☒ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☒ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments: Funding for consultant services under the Professional Services Agreement with Adams Ashby Group, LLC is primarily supported through the City’s Community Development Block Grant (CDBG) programs, including the newly awarded CDBG MIT-RIP (Mitigation – Resilient Infrastructure Program). The majority of costs associated with this agreement are reimbursable through CDBG grant funding, consistent with federal and state program guidelines.

A portion of the consultant’s services, specifically the monthly portfolio management fee of $1,000, is paid from the City’s General Fund to support ongoing oversight and coordination of the City’s CDBG portfolio outside of specific grant reimbursements.

The total not-to-exceed contract amount established by Amendment No. 1 is $300,000, which encompasses all services to be provided through the extended term ending September 30, 2027. The contract amount reflects anticipated administrative, reporting, and compliance activities necessary to support the City’s ongoing and future CDBG-funded projects.

All reimbursable expenditures under this agreement will be processed in accordance with applicable CDBG reimbursement procedures and accounted for within the corresponding grant fund budgets.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☒ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to Approve Amendment No. 1 to the Professional Services Agreement between the City of Lakeport and Adams Ashby Group, LLC for CDBG consulting services, extending the agreement term to September 30, 2027, updating the scope of services to include the CDBG MIT-RIP program, and establishing a total notto-exceed contract amount of $300,000; and authorize the City Manager to execute the amendment on behalf of the City.

Meeting Date: 12/16/2025 Page 3 Agenda Item # VII.B.1.
☒ Attachments: 1. Original PSA / RFQ Solicitation

2. Amendment No. 1

REQUEST FOR PROPOSAL
State and Federal Grant Administration
CITY OF LAKEPORT
Finance Department
Date Issued: August 14, 2023
Deadline for Submission: August 30, 2023, 5:00pm
Electronic Submittals must be submitted to [email protected] prior to the deadline
REQUEST FOR PROPOSAL
State and Federal Grant Administration

1. INTRODUCTION
The City of Lakeport, California (“City”), requests for proposals (“Proposals”) from qualified firms (“Respondents”) to provide administration services (“Services”) for the City’s state and federal grants(“Project”). The City is currently seeking administration assistance for the following existing grants: California Housing and Community Development (HCD) Community Development Block Grants (CDBG) and HOME Investment Partnership Program (HOME) and United States Rural Development (RD) United States Department of Agriculture (USDA) grants.

Questions or objections relating to the RFP, the RFP procedures, or the required Services may only be submitted via email to [email protected] by August 23, 2023. Any questions or objections that are not submitted within the time and manner specified will be deemed waived. The City will not be bound by the oral representations of any City employees or officials. The City reserves the right to issue addenda responding to such questions or objections, which will become part of the RFP. Addenda will be posted on the City’s website at: https://www.cityoflakeport.com/bid_opportunities.php Each Respondent is solely responsible for reviewing any and all addenda before submitting its Proposal.

2. PROFILE
The City is located on the western shore of Clear Lake, a natural lake with over 100 miles of shoreline, located in Lake County (County), California. Lakeport is located 120 miles north of San Francisco and 125 miles northwest of Sacramento, the state capital. This helps to support a higher level of commercial and retail businesses, yet over the years the County and City have seen a decline in visitors that has impacted the economic health of the area. Incorporated in 1888, Lakeport is a general law, partial service city with a population of approximately 5,0000 residents; however, it serves as the county seat for the County of Lake and, as such, serves a trade area of roughly 60,000 people during normal business hours. As the county seat, the City benefits from a higher percentage of employment in the public sector which tends to result in a stable workforce in the areas of legal services, healthcare occupations, administration support, financial occupations, community services, media, and forestry occupations. It provides basic municipal utility, police, administrative, planning, parks, public works services and water and wastewater utilities. It does not administer functions related to fire protection, library, or recreation. The City is governed by a five‐member city council. Lakeport employs approximately 50 regular, full‐time positions.

REQUEST FOR PROPOSAL
State and Federal Grant Administration

3. DEADLINE AND CONTACT INFORMATION
All interested parties should submit proposals no later than 5:00pm on August 30, 2023. Late proposals will not be considered. Proposers are responsible for ensuring that submissions are received before the stated due date and time. Electronic submittals are acceptable and should be submitted according to the timeline to the individual specified below.

All inquiries related to this RFP should be directed to the Assistant City Manager by means below:

Phone: 707‐263‐5615 ext 301
Email: [email protected]

4. SCOPE OF SERVICES
The scope of services being requested includes all of the following:

1. Portfolio Management Support.

2. CDBG Program application(s) with subsequent General Administration and implementation as required by the approved applications.

3. HOME Program application(s) with subsequent General Administration and implementation as required by approved applications.

4. CDBG‐DR project General Administration and implementation as required by approved applications.

5. USDA project application(s) with subsequent General Administration and implementation as required by approved applications.

6. Other State and Federal Grant project(s) applications with subsequent General Administration and implementation as required by approved applications as assigned by the City.

7. Multi‐Family Housing Project monitoring/audits as required by the funding agency (Long Term Monitoring) pursuant to the City’s Policies and Procedures

8. Update to City’s Policies and Procedures related to the implementation of grant project(s) as needed to ensure compliance with State and Federal Regulations

9. eCivis Portal management including all reporting, draw and status updates are required by the Department of Housing and Community Development.

10. Program Income management for CDBG, HOME, CalHOME, Housing Trust Funds, RDA, and/or other funding revolving to the City.

11. Other duties as assigned during the term of the contract.

REQUEST FOR PROPOSAL
State and Federal Grant Administration

5. CONTENTS OF THE RESPONSE
Each Proposal must be submitted in compliance with the requirements of this RFP. Clarity and brevity are preferable to volume. Each Proposal must include the following, organized as Sections A through E:

A. Cover Letter
Section A of the SOQ shall be a cover letter that must be signed by an official authorized to bind the proposer contractually and shall contain a statement to the effect that the proposal is a firm offer for a 90‐day period. All issued addenda should be acknowledged. The letter shall provide the following: name, title, address, telephone number and e‐mail address of individuals with the authority to negotiate a contract and bind the consultant to the terms of the contract.

B. Executive Summary
Section B must summarize the key provisions of the Proposal, including proposed key personnel, price, and proposed schedule for providing the Services.

C. Respondent’s Qualifications
Section C must include the number of years Respondent has been in business and a description of Respondent’s qualifications, including contact information for general references.

D. Project Experience
Section D must identify projects Respondent has completed in the last 10 years that are similar in scope and nature to the City’s Project. For each project, provide the project name, project owner, location, description of the services provided, final project cost, and contact information for reference.

E. Project Understand and Methodology
Section E must include Respondent’s statement for performing the Services identified in the Scope of Services, including proposed schedule and sequencing, assignment of key personnel, and planned measures to ensure cost‐effective delivery of the Services and Project completion. In part E of your Proposal, list each of the key personnel who will be assigned to provide the Services, including the following information for each:

1. Name and title

2. Years with your firm

3. Education and qualifications, including degrees, certifications, and licenses (provide license numbers)

4. Summarize relevant experience in relation to the Services

5. Identify proposed role in providing the Services
F. Schedule of Tasks
Section G must include a detailed schedule identifying major tasks to be undertaken to conduct the work and timeframe for each task. The schedule shall also identify all meetings, progress reports, deliverables, and the estimated staffing and hours to accomplish each task.

REQUEST FOR PROPOSAL
State and Federal Grant Administration

G. Budget
In a separate, sealed envelope, or electronic file, the proposed consultant shall submit their proposed fee schedule. The fee schedule shall be broken down by task, for the work to be performed. It shall itemize all items that will be charged to the project. The negotiated contract will be specified rates of compensation. The provided detailed cost proposal will be the basis of negotiations. Upon successful completion of fee negotiations, the Consultant shall submit a revised cost proposal to reflect the final agreement. This proposal shall be the basis of reviewing invoicing.

The fee schedule will not be used during the consultant selection process but may be used by the City of Lakeport during the negotiation process.

When invoicing, receipts are required to be submitted for all direct costs, other than fully weighted personnel costs. If sub‐consultants are to be used, the breakdown of subcontract costs shall follow the same format as that for the prime consultant.

6. SCHEDULE
The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the Proposal deadline, and may be amended by addenda to this RFP:

Activity Planned Date
RFP Issued August 14, 2023
Request for Information Deadline August 23,, 2023
Proposal Deadline August 30, 2023
Notice of Selection Week of September 4th 2023
Council Award of Agreement September 19, 2023
Commence Services September 20, 2023

REQUEST FOR PROPOSAL
State and Federal Grant Administration

7. SELECTION CRITERION
Members of an evaluation team comprised of City staff will independently analyze each Proposal. The evaluation team may choose to interview top firms. Proposals will be evaluated using the following technical criteria
Criteria Points
Clear understanding of the project requirements and work to be performed 20 Quality of staff and staffing plan, inclusive of subconsultants (Relevant experience and technical competence of the prime consultant and their proposed subconsultants, the personnel assigned to this project, and the degree of participation in the project by the key personnel)
20 Recent experience with similar kinds of projects, references 20 Organization of staffing plan, inclusive of subconsultants 5 Degree of promptness and commitment with which the consultant can commence and complete the work with demonstration of an aggressive and shorter project schedule completion date
10 Demonstrated technical ability and knowledge to perform scope of work 10 The responsiveness and overall quality of the technical Proposal 5 Price 10
Total 100
A contract will be negotiated with the individual or firm determined in the proposal evaluation process to be best suited to perform this project. If a contract cannot be negotiated with the individual or firm submitting the highest rated proposal which is in the best interests of the City of Lakeport, then staff will terminate negotiations with that firm and commence the negotiation process with the firm submitting the second highest rated proposal and with each successive highest rated proposer.

8. DISCLAIMERS AND RESERVATION OF RIGHTS
Upon receipt, each Proposal becomes the sole property of the City and will not be returned to the Respondent. At such time as City staff recommends an individual or firm and such recommendation, with any recommended contract appears on the City Council agenda, all proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the proposer as business or trade secrets and plainly marked as "Trade Secret,” “Confidential," or "Proprietary." Each Respondent is solely responsible for the costs it incurs to prepare and submit its Proposal. The City reserves, in its sole discretion, the right to reject any and all Proposals, including the right to cancel or postpone the RFP or the Project at any time, or to decline to award the Agreement to any of the Respondents. The City reserves the right to waive any immaterial irregularities in a Proposal or submission of a Proposal. The City reserves the right to reject any Proposal that is determined to contain false, misleading, or materially incomplete information.

REQUEST FOR PROPOSAL
State and Federal Grant Administration

9. CONFLICT OF INTEREST
City of Lakeport employees are prohibited from participating in the selection process for this RFP if they have any financial or business relationship with any Respondent. This RFP process will be conducted in compliance with all laws regarding political contributions, conflicts of interest, or unlawful activities, including, but not limited to, the City’s Conflict of Interest Policy.

10. MODIFICATION OR WITHDRAWAL OF PROPOSALS
Any proposal received prior to the date and time specified above for receipt of proposal may be withdrawn or modified by written request of the proposer. To be considered, however, any modified proposal must be received by the date and time specified above.

11. PROTEST PROCEDURES
Any protest challenging the City’s selection or the selection process must be submitted within five business days following the City’s issuance of the Notice of Selection. The protest must be submitted in writing via email to [email protected] , and must clearly specify the basis for the protest. The protest will be reviewed by the City Manager in consultation with the City Attorney, and their determination on the protest is final. No public hearing will be held on the protest. Time being of the essence, the City reserves the right to proceed with award of the Agreement and commencement of the Services notwithstanding any pending protest or legal challenge.

12. AFFIRMATIVE ACTION
Prospective respondents should be aware that the Equal Employment Opportunity Requirement of Executive Order 11246, as amended by Executive Order 11275, Title VII of the Civil Rights Act of 1964, the California Fair Employment Practices Act and other federal and state laws pertaining to equal employment opportunity are applicable to any contract awarded by the City of Lakeport.

13. FORM OF AGREEMENT
A copy of the City’s standard Professional Services Agreement (“Agreement”) is attached as Exhibit A to this RFP and incorporated herein. By submitting a Proposal, the Respondent agrees that it will enter into the Agreement using the attached form with no exceptions to the form of the Agreement.

14. FUNDING AND GRANT REQUIREMENTS
FEDERAL TERMS AND CONDITIONS:

During the performance of the contract, the Contractor must agree to comply with all applicable Federal laws and regulations including but not limited to the following:

AFFIRMATIVE ACTION:

The work to be performed under this contract is on a project assisted under a program providing direct federal financial assistance from the United States Department of Agriculture and subject to 24 CFR 85.36(e).

The City hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant REQUEST FOR PROPOSAL
State and Federal Grant Administration

to this advertisement, disadvantaged, minority and women's business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award. Minority and women‐owned a n d operated b u s i n e s s e s encouraged to apply.

NON‐DISCRIMINATION CLAUSE:

During the performance of this Agreement, Contractor and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Contractor and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a‐f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a‐f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.

Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

EQUAL OPPORTUNITY:

During the performance of this Contract, the Contractor agrees as follows:

A. The Contractor with comply with Executive Order 11246 of September 24,1965 entitled Equal Employment Opportunity as amended by Executive Order 11375 of October 1967 as supplemented in Department of Labor regulations (41 CFR chapter 60).

B. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment upgrading, demotion, transfer, recruitment, or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this nondiscrimination clause.

C. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, or national origin.

D. The Contractor will send to each labor union or representative of workers with which he has a REQUEST FOR PROPOSAL
State and Federal Grant Administration

collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

E. The Contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.

F. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No.11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No.11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.

G. The Contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24,1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance:

Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

H. The Contractor shall file, and shall cause each of his subcontractors to file, Compliance Reports with the contracting agency or the Secretary of Labor as may be directed. Compliance Reports shall be filed within such times and shall contain such information as to the practices, policies, programs, and employment policies, programs, and employment statistics of the contractor and each subcontractor, and shall be in such form, as the Secretary of Labor may prescribe.

I. Bidders or prospective contractors or subcontractors may be required to state whether they have participated in any previous contract subject to the provisions of this Order, or any preceding similar Executive order, and in that event to submit, on behalf of themselves and their proposed subcontractors, Compliance Reports prior to or as an initial part of their bid or negotiation of a contract.

J. Whenever the Contractor or subcontractor has a collective bargaining agreement or other Contract or understanding with a labor union or an agency referring workers or providing or supervising apprenticeship or training for such workers, the Compliance Report shall include such information as to such labor union's or agency's practices and policies affecting compliance as the Secretary of Labor may prescribe: Provided, That to the extent such information is within the exclusive possession of a labor union or an agency referring workers or providing or supervising apprenticeship or training and such labor union or agency shall refuse to furnish such information to the contractor, the contractor shall so certify to the Secretary of Labor as part of its Compliance Report and shall set forth what efforts he has made to obtain such information.

REQUEST FOR PROPOSAL
State and Federal Grant Administration

K. The Secretary of Labor may direct that any bidder or prospective contractor or subcontractor shall submit, as part of his Compliance Report, a statement in writing, signed by an authorized officer or agent on behalf of any labor union or any agency referring workers or providing or supervising apprenticeship or other training, with which the bidder or prospective contractor deals, with supporting information, to the effect that the signer's practices and policies do not discriminate on the grounds of race, color, religion, sex or national origin, and that the signer either will affirmatively cooperate in the implementation of the policy and provisions of this order or that it consents and agrees that recruitment, employment, and the terms and conditions of employment under the proposed contract shall be in accordance with the purposes and provisions of the order. In the event that the union or the agency shall refuse to execute such a statement, the Compliance Report shall so certify and set forth what efforts have been made to secure such a statement and such additional factual material as the Secretary of Labor may require.

L. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.

INSURANCE:

Maintenance, if so required by law, unemployment insurance, disability insurance and liability insurance, which is reasonable to compensate any person, firm, or corporation, who may be injured or damaged by the contractor, or any subcontractor in performing the grant activity(ies) or any part of it.

DISADVANTAGED/MINORITY/WOMEN BUSINESS ENTERPRISE FEDERAL REGULATORY REQUIREMENTS UNDER 24 CFR 85.36(e):

The Contractor will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible.

A. Affirmative steps shall include:
i. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
ii. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
iii. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises;
iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; v. Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce.

REQUIREMENTS AND REGULATIONS PERTAINING TO DATA AND DESIGN:

All data and design and engineering work created under this Agreement shall be owned by the City and shall not be subject to copyright protection. The rights to any invention which is developed in the course of this Agreement shall be the property of the City.

REQUEST FOR PROPOSAL
State and Federal Grant Administration

COMPLIANCE WITH CLEAN AIR ACT AND CLEAN WATER ACT:

Contractor shall comply with all applicable standards, orders and requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h).

A. Contractor shall comply with all applicable standards, orders and requirements issued under Section 508 of the Clean Air Act (33 U.S.C. 1368).

B. Contractor shall comply with Executive Order 11738 and Environmental Protection Agency regulations (40 CFR Part 15).

COMPLIANCE WITH ENERGY POLICY AND CONSERVATION ACT (Pub. L. 94‐163, 89 Stat. 871):

The Contractor shall comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94‐163,89 Stat. 871).

Exhibit A Sample Professional Services Agreement (Consultant or Design specific to scope) Community Development Consultants

REQUEST FOR PROPOSAL

STATE AND FEDERAL GRANT ADMINISTRATION

CITY OF LAKEPORT, CA
2023
Adams Ashby Group
2 Section A – Cover Letter
August 28, 2023
City of Lakeport
Attn: Nicholas Walker
225 Park Street
Lakeport, CA 93433
Re: State and Federal Grant Administration – Request for Proposal Dear Mr. Walker,
Thank you for the opportunity to continue our relationship with the City of Lakeport! Our team has enjoyed working with the City over the past several years and look forward to continuing our partnership in meeting the needs of your community.

Our team brings over 30 years of application preparation, management and implementation experience with State and Federal funds. We pride ourselves in the attention and detail that we provide our clients, and are excited to present our offer to your City for grant writing services coupled with administrative services as they relate to the State and Federal programs including the CDBG Program.

As you and your team review our proposal and qualification – we believe you will find that Adams Ashby Group provides the necessary technical experience and expertise, practical application and knowledge, and has the ability to take care of the details to ensure your programs operate at a high level of efficiency. This knowledge and skill will ensure a low impact on your already encumbered staff.

This letter certifies that all statements contained in the attached proposal are true and correct to the best of our knowledge, the standard contract included in the RFP is acceptable, and we agree to meet all State and Federal requirements listed in the RFP to the best of our ability.

We look forward to discussing this opportunity in more detail.

Warmest regards,
Lorie Ann Adams Paul Ashby
Principal Principal
Adams Ashby Group
3 Section B: Executive Summary
Section C: Qualifications
Adams Ashby Group
Adams Ashby Group has been designed to meet the needs of our clients. We bring together a strong team – in an environment that will allow us to take care of the department and community concerns. The Adams Ashby Group has more than 30 years of experience in community development services and is ready to put this experience to work for you!
Mission Statement Our goal is to assist organizations in identifying funding resources, maneuver through state and federal overlay requirements, and deliver these funds to accomplish various programs and projects.

Statement of Professional Qualification
Centrally located within the State – Adams Ashby Group has been designed to service clients from the inception of a project or program, through planning to design, access funding, and provide project coordination, administration and implementation. Lorie Ann Adams and Paul Ashby have assembled a team to include the industry’s brightest talents to ensure your program or project is a success and meets required regulations.

We have been working together as Adams Ashby Group for over 15 years and bring over 30 years of community development experience and knowledge that is outlined in the following pages. The projects and program experiences outlined in this document were completed during our careers and we bring these experiences to the Adams Ashby Group.

We are a full-service firm, and our background will provide you with a broad knowledge base. Thank you for the opportunity to provide you with a preview of our firm and how we can effectuate success in your project. We look forward to the future and including you as a part of it!
Adams Ashby Group, Inc.
832 Richland Road
1000 Lincoln Road – Suite H-212
Yuba City, CA 95993
916.449.3944 t - 916.449.3934 f
www.adamsashbygroup.com
Adams Ashby Group
4 Overview of Services
The Adams Ashby Group provides community development services throughout the State of California that is unsurpassed by any other firm. We provide organizations with services that will assist in obtaining state and federal funds, conducting the necessary planning and housing studies for your community to continue to thrive, labor compliance for public works projects, environmental studies, and many more services that may benefit your community. We have spent many years of building relationships and accessing resources to guide our clients in short and long-term project/ program planning and implementation. Below is a general outline of the service we offer:

Grant /Program Management Services
Program Income management
Portfolio management
Project management
Funding management
Long Term Monitoring - HOME
Program and
Project Implementation Services
Housing rehabilitation programs
Home buyer programs
Housing Trust Fund
TBRA Programs
NSP Programs and Projects
Planning and Community Studies
Program design and development
Housing condition surveys
Special needs assessments
Income surveys
Public and community facilities
Compliance/Overlay Requirement Services
Federal and State
Labor Compliance
Environmental Services
NEPA
Combination CEQA/NEPA
Phase I /Phase II
Grant /Funding Services

CDBG (DR)
PLHA
HOME
ESG
CalHOME
State bond programs
Small Community Grants Program
USDA – Rural Development
Department of Parks and Recreation
I Bank
Department of Water Resources
State Water Resources Control Board
CalRecycle
Department of Transportation
Environmental Protection Agency
Department of Homeland Security
Department of Justice
Environmental Protection Agency
Project Development
Recreational Trail
Park Development
Infrastructure Project Development
Water, Sewer, Storm Drainage, etc.

Lighting
Public Safety Facilities
Fire Station
Community/Senior Centers
Multi-Family Housing
Adams Ashby Group
5 Grant Programs and Applications
The Adams Ashby Group recognizes the importance of securing financial assistance for municipalities and can provide your community with the necessary resources and expertise to secure both private and public funding. As with any program or project, locating and securing funding is the key component to success. Now more than ever, organizations must put priority projects and programs on the shelf due to the lack of available monies in budgets. As new sources are identified, our team monitors funding agencies and resources to ensure every available grant and loan program is examined to provide our clients with as many opportunities as possible. Our goal is to leverage funding to the highest extent possible.

The above table outlines the state and federal agencies that we have grant writing experience in and monitor to ensure funding announcements are distributed to our clients for identified projects. The Adams Ashby Group is your one stop resource for identifying and securing state and federal funds. We have provided more detailed application funding information in with our references and projects funded on page 21.

Grant Administration/ Program Management Services
Managing grant programs and funding is essential to the success of a grant awarded to a community, as performance can determine future awards and grant management must be a priority. Maintaining files, records, and required public information binders are important factors in successful management. Our team works with staff to ensure the documentation is maintained for audit and reviews this information regularly as support to the team. Semi-annual audits of documents as well as close-out audits are conducted with staff to identify any missing information.

This process ensures if a state audit is conducted, the files and staff are ready to provide the information with confidence.

The secondary component to the administration process is the reporting requirements. Currently, the CDBG program reporting processes are in flux as new processes are implemented and tested.

Adams Ashby Group participates in the CDBG Advisory Committee and other strategic meetings in order to provide regular feedback to the State on the new changes and impacts of the changes implemented. We complete reports for our communities or provide oversight and review for staff as necessary. The value of our team is we work with numerous communities and representatives and are exposed to the various issues, concerns, and corrections that one can encounter in the reporting process. This exposure allows us to provide quick responses and solutions to the challenges we face during this current change.

The third, and sometimes forgotten, component of Grant Administration is once a program has been completed, residual management of Program Income, Portfolio’s and Long-Term Monitoring are required and must continue. The Adams Ashby Group is trained and maintains certifications by HUD and other agencies to effectively provide these services to your agency and ensure compliance. Lorie and Paul have been instrumental in providing Program Income audit services, reporting, and working with clients to ensure reporting of these funds is accurate.

Additionally, our team has developed and implemented numerous Loan Portfolio Management programs servicing from a few as 10 to more than 75 active loans. We provide services related to loan modifications, subordinations, loan payoffs, long term monitoring for multi-family projects and other title and loan related tasks that may arise during the term of loans made by the jurisdiction.

Adams Ashby Group
6 Program and Project Implementation Services
There are a variety of programs and projects that can be implemented with grants funds depending on your community needs whether a housing program or public works project. Our goal is assisting in the development, visioning and implementation or your programs and projects.

Adams Ashby Group is prepared to implement your programs and projects and assist you in accessing the required funding to meet the needs of your community.

Planning and Community Studies
Planning is always the first step in any project or program and understanding the variety of factors are critical to accessing funding. The Adams Ashby Group will provide focus and assist your community in accessing funding to complete the appropriate studies that are a priority for your community. Our firm can assist you in the development and preparation of the following types of planning and community studies: environmental, special needs assessments, income surveys, and necessary design/engineering for your various publics works and community projects. At the Adams Ashby Group we have been successful throughout our careers and have accessed more than $1,500,000 in planning funds for communities, which has resulted in the construction and completion of many projects.

Environmental Services
Throughout their professional years, Ms. Adams and Mr. Ashby have completed the necessary environmental clearances for a variety of projects and programs. Depending on your project needs, the following demonstrates the level of environmental services that the Adams Ashby Group can provide: CEQA Initial Study, NEPA Statutory Worksheet, Environmental Assessment, 8- Step Flood Impact Analysis, and HUD required environmental documents, and all public processes triggered by each. For high level CEQA and NEPA services Adams Ashby Group has developed relationships with firms to provide services based on the project needs.

Project Development
Throughout our careers we have been instrumental in guiding municipal agencies in the development and implementation of various projects and programs. We understand the steps necessary to produce an idea from an initial thought to the actions needed to develop, fund, and construct. The Adams Ashby Group can assist you in developing ideas and visions into completed projects.

HOME Long Term Monitoring
The HOME Program, State and Federal, requires compliance process known as Long Term Monitoring as a part of their Multi-Family Housing projects constructed using the HOME loan funds.

Our team is well versed in the HOME requirements and provides training to each management team to ensure compliance at the highest level.

Adams Ashby Group
7 The Team:

Lorie Adams will be the primary contact for the city. Lorie will provide grant management, program support and project coordination services for all programs and projects during the contract term. Lorie will be managing the process and Paul will be available as needed to assist with coordination or if she is not available Paul will provide necessary direction and support.

Ms. Adams and Mr. Ashby have over 30 years of combined experience working for and with local government agencies in the administration and implementation of grant funds. Both provide expertise of all intricacies related to grant programs and have managed and implemented these programs from application through close out with CDBG, HOME, USDA, and others. Ms. Adams and Mr. Ashby have been highly successful throughout their career in securing funding for communities across California and offer grant writing experience for over 15 state and federal agencies. Additionally, Mr. Ashby brings vast experience in environmental processes and procedures; ensuring that all federal and stay regulations are followed and met for your projects.

In addition to the primary team contacts, Adams Ashby Group, Inc. will provide support staff as follows:

Dawn McGee, Associate
Ms. McGee has been with Adams Ashby Group just over 5 years and manages our clients’ loan portfolios and implements the HOME Long Term Monitoring Annual Audits. Her current portfolio represents 5 communities for Housing Loan Services and 48 Annual Audits for the HOME Long Term Monitoring processes. She has excellent customer service skills as well as guiding projects to solving issues and concerns to resolution. Ms. McGee works with clients to perform modifications, loan assumptions, payoffs and work outs when there are changes in occupancy. She is currently working to schedule the 2023 Annual Monitoring for multi-family projects and works with each project to implement the required regulations.

Chris Lockhart, Labor Compliance Specialist
Brenda Bogart, Labor Compliance Analyst
Mr. Lockhart and Ms. Bogart provide support to projects when implementing DOL and DIR Prevailing Wage requirements for a variety of funding sources. As a team they provide full implementation of the required regulations under HUD Department of Labor, DIR, and local requirements related to Labor Compliance. They work with each general contractor to obtain the required documentation, payrolls, training funds, posting of jobs for Section 3 compliance, and work observation and interviews to document the file for audit and monitoring by the funding agency. The team also works to provide information to the general and subs when wage discrepancies are found and to ensure restitution is paid accordingly. The goal of the team is to effectuate compliance and ensure the city is protected.

Beth Dodd, Analyst - Grant Program Management
Ms. Dodd works in coordination with Lorie Adams and Paul Ashby to support the overall programs and project administration and application processes. Ms. Dodd works extensively with the overall funding program requirements and sub-recipient support and training. She provides the program sub-recipients with the Grant Management Training, annual monitoring support, onsite training, and report review and completion to support each program. Additionally, Ms. Dodd is instrumental in working with the eCivis grant application process and assisting in the development Adams Ashby Group
8 of policies, procedures and other supportive components to ensure compliance with the various layers of requirements.

Steven Fawcett, Project Manager/OOR
Mr. Fawcett has been with our team over 12 years and brings a depth and proficiency to our firm that is unsurpassed. Steven’s background and exposure to a variety of projects has prepared him for the complexities that exist in OOR projects as well as projects taken on by non-profit agencies.

His ability to guide them through the process of design, bid, plan check, contractor selection, and the multiple factors of a construction project with such grace and ease is comforting. Mr. Fawcett is comfortable working with applicants, staff, and professionals and putting the information in terms that are understandable for the client. Although his work in this program for the City would be limited to training and bridging the gap between staff – he is proficient in providing the support as needed.

Roy Hastings, R.L. Hastings & Associates
Mr. Hastings is a sub consultant that works with Adams Ashby Group on multi-family projects and funding provided from HOME, USDA, TCAC, MHP and other project funding sources. Roy will provide support services as needed to the County when projects require his expertise. Mr. Hastings has been working with multi-family project under HCD and HUD for over 25 years and is well versed in the procedures, regulations, environmental processes, agreements, and other requirements that are critical to the success of these projects.

Adams Ashby Group
9 Education
Certifications
Professional
Affiliations
Project Experience
Lorie Ann Adams
Principal
AA, Business Administration, Axia College/Yuba College
BS, Business - Public Administration, University of Phoenix HUD HOME Expert Certification (2006)
School of Real Estate Graduate (2001)
CDBG/HOME Annual Workshop/Training Programs (1992-Present) HUD Environmental Training Program (2001 - 2021)
HUD Relocation Training (2002- 2009-2017)
HUD Section 3 Training (2021-2022)
HUD OIG Fraud Training (2022)
Environmental Training Courses, University of Davis (2005,2006) AJI Network, Santa Clara CA (2005-2006)
Labor Compliance Workshops HUD/DIR (2004-current)
Landmark Education (2006,2007,2009)
League of California Cities Annual Conference (2006-2013) CalTrans Local Assistance Training (2006-2009)
CDBG/HOME Advisory Task Force (1992-1995, Current)
Live Oak Chamber of Commerce Board Member (1992-1995)
Yuba Sutter Chamber of Commerce (2006-2008)
Yuba City Planning Commissioner (Current)
Maldonado Regional Park, City of Firebaugh
7-acre regional park project totaling $5.2 million dollars in funding from federal and state sources. Provided the city with funding from 8 sources to complete the project. All aspects of implementation were managed by to ensure compliance for each funding source including reporting, funding draws, environmental compliance, labor compliance, procurement and other Federal and State regulations.

The facility now provides a skate park, splash park, three ball fields, regional soccer facilities, park and ride lot, basketball counts, community garden, and a quality of life to the residents.

Department of Water Resources, City of Firebaugh
Assisted the community in updating an application previously submitted to obtain funds for the replacement of water infrastructure lines within the downtown. The project total was $2.2 million in funding and has resulted in additional funds being awarded to the agency to expand the project. Provided the city with management of the project overlay requirements, procurement process, administration, labor compliance and environmental compliance for the project.

USDA Rural Utilities Services Program, City of Lakeport Completed pre-application and application for two projects totaling $8.2 million in funding for the replacement and rehabilitation of the water and sewer infrastructure. The water project included:
acquisition of land to secure existing well site; replacement of the Supervisory control and data acquisition (SCADA) system; looping of existing 14-inch water mains on Parallel Drive and South Main Street; replacement and installation of water meters and metering system.

The sewer project included updating the SCADA system; repairs to the treatment ponds; replace lines to reduce I & I; as well us replacement and upsizing of collection pipes at Main Street from Clearlake Ave to Sixth Street. The project was completed on time and on budget.

Community Development Block Grant Program
Adams Ashby Group
Have completed more than 90= applications during my career under 10 the General Allocation Programs and 35+ applications under the Planning Technical Assistance Program, each receiving award in excess of $80 million in funding. Applications include Housing Rehabilitation, First-Time Homebuyer with or without Rehabilitation, Community Facilities, New Housing Construction, Public Works and various planning grants as outlined above. Also completed program administration, Labor Compliance, Section 3 and implementation of all environmental and other overlay requirements.

HOME Investment Partnership Program
Completed more than 50 applications under the HOME Program, each receiving award. Applications included Owner-Occupied Rehabilitation, First-Time Homebuyer, Tenant-Based Rental Assistance, and Renter-Occupied Rehabilitation. Completed program
administration and implementation of all program requirements including environmental and other overlay requirements as outlined in the Federal Regulations.

Adams Ashby Group
11 Education
Certifications
Experience
Project Experience
Paul Ashby
Principal
BS, Community and Regional Development with an emphasis in Policy and Planning, University of California Davis (2006)
CALED – Keys to Successful Economic Development Certification (2009) Redeveloping California’s Brownfields Workshop (2007,2008) CDBG/HOME Annual Workshop/Training Programs (2006-Present) HUD Environmental Training Program (2006 - Present)
Department of Labor Davis Bacon (2010-Present)
Section 3 Training (2015 – Current)
Community Development Manager
California Engineering Company
April 2006 – May 2009
As community development manager, oversaw a staff of five and ensured project/program efficiency and completeness. Performed as the primary grant writer at the firm and successfully retained more than $15 million for various clients throughout the state. Provided expertise to clients for grant funding from various state and federal agencies, including but not limited to: HCD, HUD, USDA, DWR, Caltrans, Parks and Recreation Department, and more. Additionally, oversaw the majority of proposals in response to Request for Proposals and Request for Qualifications for community development services.

New Fire Station, City of Firebaugh
Worked with city officials to apply for and receive over $5 million in CDBG funding for the construction of a new fire station. Duties includes: Application development, project management, procurement of architect, assist with bidding process, NEPA clearance, prevailing wage compliance, financial management and all reporting to the State.

Waterline Replacement Projects, City of Grover Beach
Assisted the City with applying for and successfully obtaining grant funding in 2013, 2017 and 2020 to complete waterline replacement projects to eliminate aging infrastructure in the City’s distribution system. All projects involved project management, NEPA clearance, federal procurement, Davis Bacon compliance, Section 3 compliance, financial management and federal/state reporting overlays.

Community Development Block Grant Program – Non-Entitlement Completed well over 50 applications to the non-entitlement CDBG program which have included Housing Rehabilitation, First-Time Homebuyer with or without Rehabilitation, Community Facilities, New Housing Construction, Public Works and various planning grants as outlined above. Also completed program administration and implementation of all environmental and other overlay requirements for the majority of grants that have been funded.

Community Development Block Grant Program – Entitlement Acted as the program administrator for multiple jurisdictions that participate in the HUD CDBG entitlement program. Well versed and experienced in the follow components of the entitlement program: IDIS management, vouchers, project/activity setups, Annual Action Plan, Consolidated Plan, CAPER, HEROS (NEPA compliance in HUD’s portal) and much more.

Adams Ashby Group
12 Professional History
Dawn McGee
Associate
Adams Ashby Group
2016-Present
Associate
Management of client’s loan portfolios and implementation of the HOME Long Term Monitoring Annual Audits. Current portfolio includes 5 communities for Housing Loan Services and 48 Annual Audits for the HOME Long Term Monitoring processes. Excels in customer service as well as guiding projects to solving issues and concerns to resolution. Provides required loan packages and information with clients to perform modifications, loan assumptions, payoffs, and solutions when there are changes in occupancy.

Additional Professional Experience:

Realtor (Keller Williams): Sacramento California. 2008-2016 Wells Fargo Bank: Concord California: 1998-2008. Online Banking Specialist, personal banker and first level technical support.

Pacific Gas & Electric: Marysville, Sacramento, & Woodland California. 1992-1998. Extensive customer service training. Meter Reader, payment processing and Customer Service in a call center setting.

Safeway Inc: Yuba City, California. 1980-1991 Journeyman Clerk Adams Ashby Group
13 Education
Professional History
Brenda Bray
Labor Compliance Analyst
Yuba College-Early Childhood Education
San Diego Job Corps Vocations Trade School
Adams Ashby Group
2021-Present
Labor Compliance Analyst
Supports clients when implementing DOL and DIR Prevailing Wage requirements for a variety of public infrastructure and facility projects.

Oversees and implements the required regulations under HUD, DOL, DIR, and local requirements related to Labor Compliance. Attends pre-bid and pre-construction meetings to ensure that all expectations are made clear at the beginning of each project. Communicates with each General Contractor and subsequent Sub-Contractors to obtain the required documentation, payrolls, training funds, and apprenticeship certifications.

Reviewed good faith efforts to ensure MBE/DBE and Section 3 compliance.

Audits each payroll submitted for accuracy and to confirm the proper wages are being paid. Produce monthly reports outlining findings & required corrections to maintain compliance with the funding agency.

Provide information to the general and subs when wage discrepancies are found and ensured restitution is paid accordingly. Should an audit occur I aid in gathering and organizing the requested information to expedite the audit process with minimal impact to ensure our clients remain in compliance and in good standing with the funding agency.

North Star Construction & Engineering
2017-2021
Payroll/Accounts Payable Clerk:

Reviewed employee time and attendance records to ensure compliance with state regulations. Processed weekly payroll using QuickBooks and prepared certified payroll reports. Maintained employee/vendor information for accurate distribution. Monitored the status of accounts payable to facilitate efficient processing. Analyzed, audited, and resolved any AP/Payrolls discrepancy to ensure accurate and timely payment.

Responsible for performing routine clerical work and preparation of payroll reports and account reconciliation reports. Continually screened for changes or updates to Federal and State prevailing wage standards and wage rates.

Adams Ashby Group
Marysville Joint Unified School District 14
2014-2017
Classroom Paraprofessional & School Librarian:

Discussed and assigned duties daily with the classroom teacher to coordinate instructional efforts. Presented subject matter to students using lectures, discussions, and role-playing methods. Instructed in small groups to exercise letter sounds, words, colors, and basic social skills boosting their confidence and performance scores. Administer and assist students in classrooms, halls, cafeterias, school yards, gymnasiums, and on field trips.

Utilized a variety of behavior management techniques and strategies to develop and promote desired behaviors. Processed the returning and checking out of books including sorting and shelving books as they came in and out of the library. Planned and organized regular Book Fairs.

Instructed and monitored students in the use and care of equipment and materials in order to prevent damage and frustration.

Bank of the West
2006-2011
Assistant Customer Service Manager:

Grew and nurtured customer relationships upon contact resulting in measurable customer value. Monitored the daily activities and effectively communicated with team members to maintain clearly defined expectations. Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of the bank. Assist the Customer Service Manager with branch personnel issues such as employee counseling, balancing cash drawers and the bank vault, and resolving any scheduling conflicts. Supported the Branch Manager in supervising branch personnel with sales and marketing and customer disputes.

American Equipment Rentals & Sales
2002-2006
Credit and Collection Manager:

Established and implemented an accounts receivable process. Created a working policy for employees to follow to enable the protection of company assets. Organized and maintained all collection and court case files. Appeared in small claims court on behalf of the company, following through on the settlement of cases. Collaborated with attorneys as needed when larger court claims were needed. Filed and maintained all preliminary notices and lien releases and bankruptcy files. Prepared monthly debt and aging reports, conducted monthly meetings and audits, and modified contracts as needed.

Adams Ashby Group
15 Education
Professional History
Christopher Lockhart, Sr.

Labor Compliance Specialist
Yuba College - A.S. Criminal Justice
Labor Compliance Specialist Adams Ashby Group
2016 to Present
Provides support to municipal clients, their contractors, and subcontractors for prevailing wage projects with various government funding sources. Implements processes to ensure labor compliance regulations of state and federal agencies are adhered to. Collects and maintains all required documentation related to labor compliance as well as Certified Payrolls. Conducts on-site employee interviews and reviews certified payrolls to ensure correct classifications are used and wages/ fringe benefits paid follow the current wage determinations as required. Provides support to agencies conducting audits and monitoring. Communicates with contractors and their subcontractors if discrepancies are found and restitution payments to employees are necessary.

Prior to 2016
Security Supervisor/Guard Instructor/NRA Firearms Instructor:

Armed Guard Security Services, Chico, CA
2012-2021
Field Service Project Supervisor: Comcast Cable, Roseville, CA 2004-2012
Field Service Project Manager: DISH Network, Sacramento, CA 2000-2004
Deputy Sheriff: Yuba County Sheriff’s Office, Marysville, CA 1994-1999
US Army Service
US Navy Service, USS Abraham Lincoln (CVN-72)
Adams Ashby Group
16 Education
Certifications
Experience
Steven Fawcett
Inspector
Building Inspection Technology, Butte College
Management and Business Administration, Sierra College
ICC certified Building Official, Plans Examiner, Building Inspector, and Residential Inspector
California Association of Code Enforcement Officers (CACEO) certified Code Enforcement Officer (advanced)
Adams Ashby Group, Inc.
2011-Present
Operation and management of the Housing Rehabilitation programs for multiple cities and counties programs. Principal point of contact for homeowners and construction professionals; exercise professional judgment, diplomacy, and decisions to achieve optimal program success; project preparation, development, monitoring and management; review and improve ineffective and/or inefficient policies and procedures; develop and oversee field, bid and contractor procedures and protocol; create and execute project and service contracts; establish and implement project work specifications; perform product, vendor, and program research; conduct bid walks and project inspections; produce reports; certify project approvals; justify and authorize payables; provide technical support and oversight; conduct clerical tasks; issue notices; ensure compliance with Federal and State Housing Rehabilitation and Lead Based Paint regulations; resolution of complex issues.

Additionally, work with non-profit sub recipients to manage facility projects from inception of a project, through architectural design, planning and building approvals, revisions, through contractor selection and project buildout. Provide project management services as needed for the project to ensure compliance.

City of Novato, CA
Coastland Civil Engineering, Auburn, CA
Willdan Engineering, Roseville, CA
Bureau Veritas North America Inc, Sacramento, CA
November 2014 – December 2018
Senior Building Inspector; Plan review, building inspection, administrative services, permit processing/issuance, supervise and assign inspection staff, operational oversight during absence of Building Official. Plan review, building inspection, administrative services, permit processing/issuance, housing rehab cost feasibility reviews.

Code Compliance/Rehabilitation Specialist
City of Grass Valley
1989 – 2011
Principal point of contact for homeowners and construction professionals.

Additionally, work completed for the City Code Enforcement program.

Adams Ashby Group
17 Education
Professional History
Roy L. Hastings
R.L. Hastings & Associates, LLC
GRADUATE:

University of California at Davis
Ph.D. program in Political Science
PROFESSIONAL: California State University, Sacramento
M.P.P.A. - Master of Public Policy & Administration, 1995 UNDERGRADUATE: Northwest Christian College, Eugene, Oregon B.S. Psychology and Christian Ministry, 1984
2001 to Present:

Private consulting practice with an emphasis on affordable housing grant and loan programs, including the California State HOME Program, CDBG Program, Multifamily Housing Program (MHP), Tax Credit Allocation Committee (CTCAC), Joe Serna, Jr. Program, federal labor standards monitoring, relocation services and NEPA Environmental Assessment preparation. The firm also oversees the California Housing Authority Associations’ collaborative effort with the California Department of Justice in providing sex offender registration information to public housing authorities in California.

Prior to 2001:

Graduate Student (Political Science Ph.D. Program): University of California, Davis. 1996-2001
Teaching Assistant (Political Science): University of California, Davis. 1996- 2001
Adjunct Assistant Professor: California State University, Sacramento: Taught in the Department of Politology at Far Eastern State University , Vladivostok, Russia from October-December 1995, appointed 10/1995 to 6/1996 Graduate Student (Public Policy and Administration): California State University, Sacramento, 1992-1995
Jesse Marvin Unruh Assembly Fellow: California State Assemblyman B.T.

Collins, 1991-1992
Undergraduate Student: San Jose State University, San Jose, CA, 1989-1991 English Conversation Instructor: Osaka-Sakai YMCA Gakuin, Osaka, Japan, 1986-1988
Adams Ashby Group
18 Adams Ashby Group
19 Cost Proposal
Costs are based on a flat fee cost and billed monthly. Hourly rates are provided for additional work and budget purposes. The actual costs are provided under Section G.

Budget and under a separate electronic file issued upon request. 2023 Cost Schedule Hourly Rate
Principal $125.00
Support Staff / Inspector $95.00
Adams Ashby Group
20 Adams Ashby Group
21 Section D: Project Experience
Grant Experience
The table below provides an outline of the various funding sources awarded to communities and managed by either Ms. Adams or Mr. Ashby during their career. The Adams Ashby Group brings together over 30 years of experience working with communities and managing over $100,000,000 in projects.

Funding Agency/Program Funding Managed
CalTrans Transportation Enhancement Program $294,000
CalTrans Safe Routes to School - State and Federal $1,715,000 CalTrans Bridge Replacement Program $428,000
CDBG - Project and Program Funds $80,000,000+
CDBG - Planning Technical Assistance $2,000,000
CDBG - Planning Technical Assistance - ED $1,500,000
CDBG-DR-MHP/MIT/PPS $65,000,000+
CalHOME - First Time Homebuyer Program $1,000,000
HOME - OOR, FTHB, and TBRA Programs $18,676,000
HOME - First Time Homebuyer Project $500,000
EHAP - Capital Development Project $1,000,000
California Integrated Waste Management Board - Tire Derived Grant Program $292,000
DWR - Prop 13 Water Project $2,300,000
DWR - Proposition 50 Funds $7,000,000
Department of Park and Recreation - Park/Trail Funding $973,000 USDA - Water and Sewer Infrastructure Program $7,700,000 Stewardship Council - Park Funds $300,000
First 5 - Fresno County - Park Funds $1,500,000
Board of Reclamation - Water Project $80,000
Joe Serna, Jr. Farmworker Housing Grant Program $2,000,000 Adams Ashby Group
22 REFERENCES
Below we have included a list of references and a brief overview of projects completed by Adams Ashby Group. We welcome contacting any of these clients, as we believe our work ethic and integrity speaks for itself.

City of Firebaugh
Ben Gallegos, City Manager
Rita Lazano, City Clerk
1133 P Street
Firebaugh, CA 93622
Phone: (559) 659-2043
We have worked with the City for over a period of
13 years assisting with the implementation of the
various housing programs and a variety of
infrastructure projects in the City including Planning
Studies as well as constructing a new fire station and
community center/senior center and parks. We
have prepared numerous applications for funding
under DWR, Stewardship Council, RZH and Park
Funds, HOME, CDBG, and Caltrans. We provide
data and support information to ensure the housing
element recommendations are implemented as
well as development of strategies based on the
current needs of the community. We provide full
service to the City of Firebaugh including all Federal
Overlays including but not limited to Labor
Compliance, NEPA, procurement, and elements
related to 2 CFR Part 200.

CDBG Experience:
09-STAR-6389: CDBG-R
Public Infrastructure Project
10-STBG-6714: Public Infrastructure Project
11-PTEC-7623: Planning Technical Assistance
12-CDBG-8389: Public Infrastructure Project
15-CDBG-10568: Public Infrastructure Project
17-CDBG-12016 – Public Infrastructure Project
18-CDBG-12995 – Public Infrastructure Project
18-CDBG-12911 – Public Infrastructure Project
20-CDBG-12000 – Community Facilities Project
20-CDBG-CV1/2/3 – Public Service Programs
City of Lakeport
Kevin Ingram, City Manager
Nick Walker, ASM/Finance Director
225 Park Street
Lakeport, CA 95453
Phone: (707) 263-8841
The Adams Ashby Group provides the City of
Lakeport with support in administering and
delivering the city’s housing programs and public
infrastructure projects using CDBG, CDBG-DR,
HOME, and USDA funding for a total of $10 million
dollars. In the most recent CDBG award, we
procured funding to complete a Planning Technical
Assistance Project to complete the Forbes Street
Neighborhood Study that is currently underway.

Throughout our work with the City, we have
provided the following: on-site training for staff,
update and submission of program guidelines,
complete environmental documents, Section 3
implementation, project reporting, and
administration through closeout and program audit
with no Findings.

CDBG Experience:
2010- CDBG: Neighborhood Improvement Study
2014- CDBG: Business Assistance Funds
2017- CDBG: Business Assistance
2017/2018 CDBG-DR: Multi Family Housing Program
CDBG Pi: Carnegie Hall and City Hall ADA Projects
2018 – CDBG: Infrastructure in support of Housing
2020 – CDBG CV 1/2/3 Facility Improvements
2021 CDBG: Economic Development Program
Adams Ashby Group
23 County of San Joaquin
Chris Becerra, Management Analyst III
1810 East Hazelton Avenue
Stockton, CA 95205
Phone: 209-468-3157
The County of San Joaquin is an “entitlement”
community that received its CDBG funding
directly from HUD. In addition, there are 5
participating cities within the County’s CDBG
Program. We have worked with the County for
approximately 4 years on a variety of
administrative services to assist their staff who
has seen significant turn over in recent years.

Our firm has assisted their staff with the following
activities: draft annual action plan,
environmental processes, public hearings,
managing over 40 sub-recipients, IDIS data
input, housing program inspections and
program review, CAPER, Program Income
NOFA to expend additional funds and more.

The County receives an allocation from HUD for
nearly $2.3 million and has expanded their
services with the CARES Act and we are
implementing their ESG funding along with the
sub-recipient risk assessment and monitoring
process to ensure compliance.

City of Crescent City
Bridgette Lacy, CDBG Manager
377 J St. Crescent City, CA 95531
Phone: (707) 464-7483
The City of Crescent city has an active CDBG
portfolio, remote location, and projects that
range from ED, community services and
infrastructure all happening at once. We have
worked to become an integral part of this
dynamic team over the years and have
provided value in access to CDBG funding
sources and a fresh outlook on projects. Our
main goal is to train staff and to manage
compliance for the contracts.

CDBG Experience:

Program Income: PI Waiver Projects for Public
Service
10-STBG-6708: Public Services
10-EDEF-7253: Business Assistance Programs
11-PTEC-7618: Planning Technical Assistance
12-CDBG-8380: Public Infrastructure
14-CDBG-9880: Public Infrastructure, PTA
16-CDBG-11136: Business Assistance, Public Service
17-CDBG-12092: Public Infrastructure, Public Service
County of Calaveras
Kris Redman
Fiscal Manager Department of Health and
Human Services
509 East Saint Charles St.

San Andreas, CA 95249
(209) 754-6445
Adams Ashby Group is currently implementing CDBG
Housing funding and has recently taken the lead role
in their CDBG and HOME funding programs. In addition
to this funding, we provide portfolio management
services for their CDBG and HOME loan portfolio. We
provide services related to payoffs, modifications,
foreclosures, monthly and annual reviews to ensure
taxes, insurance and occupancy are met in
accordance with the Federal and State regulations.

Adams Ashby Group
24 Program and Project Implementation and Awards
City of Anderson:
09-STBG-6409
09-STAR-6382
10-STBG-6698
CDBG-R
20-CDBG-CV1 & CV2/3
City of Capitola:
14-CDBG-9877
20-CDBG-CV1 & CV2/3
HOME LTM (1)
City of Clearlake:
14-CDBG-Contract
17-CDBG-Contract
17-CDBG-DR-MHP

CDBG-DR-INF/MIT
HOME LTM (2)
City of Colfax:
10-STBG-6708
17-CDBG
20-CDBG-CV1
City of Crescent City:
10-STBG-6708
10-EDEF-7253
12-CDBG-8380
14-CDBG-9880
16-CDBG-11136
17-CDBG-12092
20-CDBG-CV1
City of Gilroy:

CAPER/Annual Plan
CDBG Allocation
HOME Allocation
CDBG CV 1/2/3
City of Grover Beach:
13-CDBG-8961
17-CDBG-12027
20-CDBG-12013/14
20-CDBG-12061
20-CDBG CV1 & CV2/3
13-HOME-Contract
City of Gustine:

USDA Public Infrastructure (2)
USDA Community Facilities (2)
City of Hollister:
13-CDBG-8956
17-CDBG-12098
20-CDBG-12015
98-HOME-0308
14-HOME-10035
HOME LTM (2)
City of Jackson:

USDA Allocation
20-CDBG-CV1 & CV 2/3
CDBG PI Lateral Program
City of King:
17-CDBG-12024
City of Red Bluff:
13-CDBG-8936
20-CDBG-12035
20-CDBG-CV 2/3

CDBG PI
14-HOME-Contract
12-HOME-8567
HOME LTM (3)
City of San Joaquin:
14-CDBG-9886
17-CDBG-12026
21-CDBG-NH-20001
USDA Public Infrastructure (2)
City of Susanville:
16-CDBG-11145
County of Calaveras:
16-CDBG-11148
20-CDBG-12008/009
20-CDBG-12076/77

CDBG PI

HOME PI
County of Nevada:
2017-CDBG2018-CalHOME
2018-HOME-Contract
County of Tehama:
10-STBG-6740
13-CDBG-Contract
18-CDBG-12935
City of Dinuba:
15-CDBG-10560
18-CDBG-12906
20-CDBG-12005/06
CDBG-CV1 & 2/3
City of Firebaugh:
09-STAR-6389
10-STBG-6714
14-CDBG-Contract
12-CDBG-8387
15-CDBG-10568
17-CDBG-12016
18-CDBG-12911
20-CDBG-1200
20-CDBG-CV1 & CV 2/3
06-HOME-2485
07-HOME-3499
08-HOME-6993
11-HOME-7668
18-HOME-Contract
USDA Public Infrastructure
USDA Community Facilities
Safe Routes to School
Roberti Z’Berg Harris
ARRA
CalHOME
Caltrans Planning Grants
20-CDBG-12002
20-CDBG-CV1 & CV2/3
HOME LTM (1)
City of Lakeport:
14-CDBG-Contract
17-CDBG-12018
09-HOME-6212
12-HOME-8576
21-CDBG-ED-10009
17/18 CDBG-DR-MHP
USDA Public Infrastructure (2)
USDA Community Facilities (2)
City of Lincoln:
13-CDBG-8950
11-CalHOME-8202
City of Livingston:
13-CDBG-8960
16-CDBG-11142
20-CDBG-12003
20-CDBG – CV1 & CV 2/3
13-HOME-9014
City of Marysville:
20-CDBG-12085
20-CDBG-CV1 & CV 2/3
City of Orange Cover
12-CDBG-8403
13-CDBG-8961
20-CDBG-CV & CV 2/3
08-HOME-4709
County of Tuolumne
2013 NSP/NDR
County of Yolo:
12-CDBG 13-CDBG
10-HOME-6838
Entitlement Programs:

City of Gilroy City of Watsonville
County of San Joaquin
HOME LTM Only:

City of Avenal
City of Chowchilla
City of Gardena
City of Grass Valley
Town of Mammoth Lakes
City of Newman
City of Oroville
City of Scotts Valley
City of Soledad
City of Tulare
City of Wasco
City of Willows
City of Woodlake
County of Del Norte
County of Lake
Adams Ashby Group
25 Sam.gov: Non-Debarment
Adams Ashby Group – Current Expiration 4/19/2024
Small Business Designation
The Adams Ashby Group has received a Small Business Designation from the State of California.

Certification #1059345 Effective from July 22, 2009 – Present General Insurance / Professional Insurance / Workers Compensation Adams Ashby Group Insurance Coverage is provided by USAA Insurance Agency – Hartford Casualty Insurance Company. The policy information is as follows:

General Liability: 65 SBA NW 6130 Each Occurrence $2,000,000 Fire Damage $300,000
Med Exp $10,000
P & ADV $1,000,000
General Agg. $2,000,000
Products –Comp $2,000,000
Automobile Liability: 65 SBA NW6130 Combined Single $1,000,000 Errors & Omissions Insurance: 596466820 Single Limit $1,000,000 State Farm Workers Compensation Policy: 90-CL-E629-8 Each Occurrence $1,000,000 Updated annually. The next certification will be issued 6/1/2023 EEO/Conflict of Interest Statement/Drug Free Workplace
Adams Ashby Group is an equal opportunity employer. Our policy is to recruit, hire, and promote on the basis of qualifications and merit without regard to race, color, ethnicity, national origin, religion, gender, sexual orientation, disability, or marital status.

Adams Ashby Group is incompliance with Executive Order 11246.

We are Drug-Free Workplace and maintain the requirement in force that meets required state and federal overlay regulations.

Adams Ashby Group
26 Section E: Project Understanding and Methodology
Section F: Schedule of Tasks
We have worked with numerous communities in developing local capacity and internal grant management and will continue to work with the City to ensure your team is current and up to date on processes and fill in where needed for compliance. We believe in a partnership of our team and the City’s team to ensure the most efficient operation of grant funding and project management. Based on the current workload the city has the following funding in process with our firm:

CDBG DR MHP Projects (2 applications in process)
21- CDBG Economic Development Contract
22-CDBG Planning Grant Contract
20-CDBG-CV 1/2/3 Projects
CDBG Program Income Projects
HOME Program Income Program/Projects
HOME Long Term Monitoring Projects (2)
This list is composed of multiple types projects and programs and some are more labor intensive and complex than others. Additionally, the CDBG-DR MHP projects will likely require implementation of Labor Compliance and Section 3 which we are prepared to implement and manage on behalf of the city as needed.

During our work under the CDBG DR programs many of the policies and procedures have been established and the next step is ensuring they are implemented accordingly. The following are now in place:

Time Keeping Procedures
Section 3 Policy
Procurement Policy
Non-Discrimination Policy
Labor Compliance Policy
Financial Management Policy
Environmental Policy
Anti-Lobbying Policy
With recent audits we have also confirmed that the following are also up to date:

Equal Opportunity Policy
Drug Free Workplace Policy
LEP Policy
Furthering Fair Housing Policy
Conflict of Interest Policy
Portfolio Management Policy and tracking
On the next page we have outlined the tasks and staff assignments for your programs and projects.

Adams Ashby Group
27 Task Staff Assigned
Portfolio Management
Dawn McGee
Associate
7 Years with AAG
Ms. McGee provides all portfolio
management services for our
contracts and held an active real
estate license for many years. She
also has a background in customer
service and working with clients.

CDBG Application
Preparation/Implementation
including Program Income
Projects
Lorie Adams/Paul Ashby
Principal
15 years with AAG
Lorie will be the primary contact
and Paul will provide support as
necessary and based on the
project load for the City.

Lorie has over 30 years experience
with State and Federal Funding
programs from application through
implementation.

HOME Application
Preparation/Implementation
including Program Income
Projects
Lorie Adams/Paul Ashby
Principal
15 years with AAG
Roy Hastings
Sub consultant
Lorie will be the primary contact
and Paul will provide support as
necessary and based on the
project load for the City.

Lorie has over 30 years experience
with State and Federal Funding
programs from application through
implementation.

Mr. Hastings joins the AAG team
when HOME applications include
Multi-Family Housing projects. Mr.

Hastings provides application,
project management, closeout
and environmental support for
these projects. General
Administration, Labor Compliance
and Section 3 compliance will be
provided by AAG.

Long Term Monitoring
Dawn McGee
Associate
7 Years with AAG
Chris Lockhart
Senior Inspector
Adams Ashby Group
28 11 years with AAG
Ms. McGee provides all portfolio
management services for our
contracts and held an active real
estate license for many years. She
also has a background in customer
service and working with clients.

Dawn is intimately familiar with
HOME regulations and income
verifications processes to ensure
compliance with the project and
tenants for monitoring.

Mr. Lockhart provides the
inspection services for Long Term
Monitoring and employee
interviews for the Labor
Compliance.

CDBG – DR MHP
Lorie Adams/Paul Ashby
Principal
15 years with AAG
Doug Harsany & Associates
Sub Consultant
3 years with AAG
Lorie and Doug will be the contacts
for the CDBG-DR MHP projects.

Doug and his team have over 20
years of experience working with
Federal funding with HUD and other
major federal programs.

Additionally, our team provides
support to the city for development
projects, underwriting, and
compliance with the CDBG-DR
program.

USDA Project
Application/Implementation
Lorie Adams/Paul Ashby
Principal
15 years with AAG
Lorie will be the primary contact
and Paul will provide support as
necessary and based on the
project load for the City.

Lorie has over 30 years experience
with State and Federal Funding
programs from application through
implementation.

Policy & Procedures
eCivis Portal Management
Lorie Adams
Principal
15 Years with AAG
Adams Ashby Group
29 Beth Dodd
Analyst

2.5 Years with AAG
Lorie and Beth work as a team to
complete the policy & procedures,
monitoring, audits and eCivis
management. Beth is a recent
graduate of San Deigo State
University with a degree in Criminal
Justice with a focus on Public
Administration. She has excelled in
working with HCD and HUD and is
well versed in the 2 CFR part 200
regulations. Her focus when joining
our team has been grant
administration and compliance.

Adams Ashby Group
30 Task Schedule
Portfolio Management Monthly support and review
CDBG Application
Preparation/Implementation
including Program Income
Projects
Contracts:
20-CDBG-CV2/3-00359
Amendment completed
Construction completion
Closeout by 10/24/2024
21-CDBG-ED-10009
eCivis Reports and GA Only
Closeout by 10/13/2025
22-CDBG-PL-20337
Pending acceptance
Tasks outlined in the application will
need to be reviewed and updated
for kick off. First step – establish
Stakeholders. Schedule meeting
between now and November 2023.

Closeout by 7/1/2026
Program Income:

Reporting is completed on a
quarterly basis as received.

Applications:

Funding can be added to current
contracts or standalone projects as
identified. Public hearing(s) will be
required to complete processes
and will be assigned as needed
and based on the funding
requirements of projects and
programs in process.

Application Cycles:

January 2024 - NOFA
Public Hearing will be held to
review and discuss applications for
projects and programs. This will
occur once the NOFA is released to
avoid any additional changes by
CDBG program staff.

Application due April 2024
HOME Application
Preparation/Implementation
including Program Income
Projects
Application Cycles:

October/November 2024
The City has two projects in cue for
CDBG-DR MHP that may possibly
need HOME funding to support
their development efforts. The
developer team may be able to
Adams Ashby Group
31 complete the application on
behalf of the City. If this is not an
option, our team will provide this
support for the project. We
anticipate the project application
to be due in February 2024 but will
wait for the NOFA to be released
for final dates.

Program Income:

HOME Program Income funds will
be wrapped into the application to
support the CDBG-DR MHP project.

If a separate application is required
it will be provided at that time.

Long Term Monitoring
Annually in December
Martin Street Apartments
New Project (2024)
CDBG – DR MHP
Parkside Apartments
Application submitted
TCAC funding in cue
Finalize underwriting and access to
NTP for the project (November 2024)
All funds must be expended no
later than 8/31/2026
Bevins Street Apartments
Project is seeking other funding.

HOME Project application with
HOME Program Income will be
move forward for this project with a
second round of TCAC funding in
March 2024. All funds must be
expended no later than 8/31/2026
USDA Project
Application/Implementation TBD
Policy & Procedures
eCivis Portal Management
eCivis reporting occurs on a
monthly basis and project draws as
needed by no more than monthly
and not less than quarterly.

Professional Services Agreement
(City of Lakeport / Adams Ashby Group, LLC)
AMENDMENT No. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR

CONSULTANT SERVICES
City of Lakeport and Adams Ashby Group, LLC.

This Amendment No. #1 (“Amendment”) to Professional Services Agreement dated September 22, 2023 (“Agreement”) is made on this 16th day of December 2025 at Lakeport, California, by and between the City of Lakeport, a municipal corporation, 225 Park Street, Lakeport, California 95453 (“City”) and Adams Ashby Group, LLC., 1000 Lincoln Road, Suite H-212, Yuba City, California 95993 (“Consultant”).

This Amendment modifies the original Agreement between the City, and the Consultant dated September 22, 2023, in the following fashion:

A. Section 3.4 of the Agreement is hereby amended to read as follows:
“Termination Date” means September 30, 2027
B. Section 5.2 of the Agreement is hereby amended to read as follows:

Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement. In no event shall the total compensation and costs payable to Consultant under this Agreement exceed the sum of Three Hundred Thousand Dollars ($300,000) unless specifically approved in advance and in writing by City.

C. The CDBG Standard Agreement No. 18-MITRIP-23008 dated on or about May 1, 2025, set forth in full in “Exhibit A-1” to this Amendment, attached hereto and incorporated herein by reference, is hereby added to the list of agreements set forth in “Exhibit D” (“CDBG Contract”) to the Agreement, which is hereby amended to read as follows:

5. CDBG Standard Agreement – 2024 CDBG
D. The following CDBG Program is hereby added to the Scope of Services, attached as “Exhibit A” to the Agreement, to read as follows:

CDBG MIT-RIP program application(s) and subsequent General Administration and implementation as required by the approved applications.

Professional Services Agreement
(City of Lakeport / Adams Ashby Group, LLC)
E. Except as modified herein, the terms of that Agreement dated September 22, 2023, shall remain in full force and effect. In the event of any inconsistencies between the Agreement and this Amendment, the terms of this Amendment shall control.

TO EFFECTUATE THIS AMENDMENT NO. 1, the parties have caused their duly authorized representatives to execute this Amendment No. 1 as of the day and year first written above.
“City”
City of Lakeport
By:

Kevin Ingram, City Manager
Attest:

By:

Kelly Buendia, City Clerk
Date:
“Consultant”
Adams Ashby Group, LLC.

By:

Lori Ann Adams, Principal
Professional Services Agreement
(City of Lakeport / Adams Ashby Group, LLC)
Exhibit A-1
CDBG Standard Agreement No. 18-MITRIP-23008
(May 1, 2025)

Diana Malimon Contract Services Section Manager
05/01/2025
City of Lakeport
18-MITRIP-23008

Page 1 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

AUTHORITY, PURPOSE, AND SCOPE OF WORK

1. Authority & Purpose
The California Department of Housing and Community Development (hereinafter “Department”) is the lead and responsible entity for administering the Community Development Block Grant – Mitigation (hereinafter CDBG-MIT) funds appropriated under Public Law 116-20 and allocated to the State of California by the U.S. Department of Housing and Urban Development (hereinafter “HUD”).

CDBG-MIT is used by the State of California to assist local Jurisdictions and Tribal Entities with Mitigation-related infrastructure needs to support risk reduction from the three primary hazards (wildfire, flooding, and earthquake) as established within the Mitigation Needs Assessment (MNA) of the CDBG-MIT Action Plan. MIT-RIP is funded by CDBG-MIT to assist communities with mitigation related infrastructure projects that will increase community resilience, reduce the risk of loss of life, and lessen the impact of future natural disasters in the Most Impacted and Distressed (MID) Areas.

2. Scope of Agreement
A. Grant Funds
Subject to the terms and conditions of this Standard Agreement (hereinafter “Agreement”), the Department has allocated and agrees to provide grant funds up to the maximum amount identified in the Standard Agreement STD 213 Form to the subrecipient identified as “Contractor” on page 1, Section 1 of the STD 213 form (hereinafter “Subrecipient”) for all Work (defined below) identified in this Agreement. All payments made to the Subrecipient will adhere to the provisions described in Exhibit B, Section 6 (Method of Payment) herein. In no instance shall the Department be liable for any costs in excess of the approved CDBG-MIT budget as shown in the Budget section in Exhibit F, nor for any unauthorized or ineligible costs or expenses.

This Agreement governs the Subrecipient Award and the Project proposed by the Subrecipient and approved by the Department (“Approved Activity”,).

City of Lakeport
18-MITRIP-23008

Page 2 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
B. Implementation of Agreement
By entering into this Agreement and thereby accepting the Award of grant funds, the Subrecipient agrees to comply with and implement this Agreement in a manner satisfactory to the Department and HUD and consistent with all applicable laws, regulations, policies and procedures that may be required as a condition of the Department providing the grant funds, including but not limited to, all applicable MIT-RIP Administration and Compliance requirements set forth by this Agreement, and in accordance with the 2017/2018 CDBG-MIT Planning and Public Services and Resilient Infrastructure Program NOFA Application (hereinafter “Application”) documentation previously provided by the Subrecipient, attached to Exhibit F, and made a part hereof. The Department’s providing of grant funds under this Agreement is specifically conditioned on Subrecipient’s compliance with this provision and all terms and conditions of this Agreement, the most recently published version of the Department’s CDBG-DR Grant Administration Manual for 2017 and 2018 Disasters (www.hcd.ca.gov/grants-and-funding/disaster-recovery-andmitigation/disaster-grant-administration-and-reporting) and 2018 CDBG MIT-RIP Policies and Procedures Manual (www.hcd.ca.gov/grants-andfunding/disaster-recovery-and-mitigation/infrastructure-and-resilientinfrastructure-programs), and any amendments thereto, related Federal Register notices (including future Federal Notices), and the requirements of the authorities cited above, as the same may be amended from time to time.

This Agreement is subject to written modification and termination as necessary by the Department in accordance with requirements contained in any future state or federal legislation and/or state or federal regulations.

All other modifications must be in written form and approved by both parties.

3. Subrecipient Scope of Work
The Subrecipient scope of work (hereinafter “Work”) for this Agreement shall consist of the following:

The Subrecipient shall perform the funded activities described in the Work, as detailed in Exhibit F.

All written materials or alterations submitted as addenda to the original Application, and which are approved in writing by the Department are hereby incorporated as part of the Application. The Department reserves the right to City of Lakeport
18-MITRIP-23008

Page 3 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
require the Subrecipient to modify any or all parts of the Application to comply with CDBG-MIT or state program requirements. The Department reserves the right to monitor all Work to be performed by the Subrecipient, its contractors, and subgrantees in relation to this Agreement. Any proposed revision to the Work must be submitted in writing for review and approval by the Department and will require an amendment to this Agreement. Approval shall not be presumed unless such approval is made by the Department in writing.

A. For the purposes of performing the Work, the Department agrees to provide the amount(s) identified in Exhibit F, Budget Worksheets. Unless amended in writing, the Department shall not be liable for any costs more than the total approved MIT-RIP budget identified herein. The Department shall not, under any conditions, be liable for any unauthorized or ineligible costs.

B. Approved Activities must meet a CDBG-MIT National Objective. MIT-RIP, as defined in the 2018 DR-INFRA Policies and Procedures Manual (www.hcd.ca.gov/grants-and-funding/disaster-recovery-andmitigation/infrastructure-and-resilient-infrastructure-programs) shall meet the following CDBG-MIT National Objectives:
1) Benefit to Low/Moderate Income Persons (LMI)
2) Urgent Need Mitigation (UNM)
C. Subrecipient shall meet all project milestones, project-specific special conditions, budgetary and otherwise, and other requirements, as set forth in this Standard Agreement.

D. Subrecipient shall comply with all Project closeout procedures, timely and accurately, including responding to the Department’s requests for additional information in support of Project closeout in reasonable timeframe.

E. Subrecipient shall collect data and submit reports to the Department in accordance with the reporting requirements detailed in Section 24 of Exhibit D herein. For reports due on a monthly basis, the first report is due following the first full month following the effective date of this Agreement.

F. The Subrecipient shall monitor all Approved Activities in accordance with the requirements of the Subrecipient Monitoring Responsibilities outlined in the MIT-RIP Policies and Procedures Manual.

City of Lakeport
18-MITRIP-23008

Page 4 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

4. Effective Date and Commencement of Work
A. This Agreement is effective upon approval by the Department representative’s signature on page one of the fully executed Standard Agreement, STD 213 Form (the “Effective Date”).

B. Subrecipient agrees that prior to execution of this Agreement by the Department, no Work toward the implementation of the project activities, shall commence, nor shall any costs be paid with CDBG-MIT funds incurred or obligated by any party.

5. Term of Agreement and Performance Milestones
A. Term of Agreement:

All grant funds must be expended at least ninety (90) days prior to the Agreement expiration date.

This Agreement will expire as set forth in Section 2 of the STD 213.

B. Performance Milestones:

Subrecipient shall adhere to the performance milestones as captured in Exhibit F. Time is of the essence with respect to all such milestones. 1) Execution of AUGF per the project schedule, as included in the Exhibit F.
2) Activity Initiation: sixty (60) days from the Execution date of AUGF. Activity Initiation is defined as the start of a task or deliverable from the project schedule, as included in Exhibit F. 3) First Financial Report submission requesting reimbursement of grant funds per the project schedule, as included in the Exhibit F. 4) Project achieves fifty (50) percent completion, as defined by the subrecipient per the project schedule, as included in Exhibit F. 5) Project reaches seventy-five (75) percent of grant funds submitted to the Department for reimbursement.
6) Project reaches construction completion, as defined by the subrecipient per the project schedule, as included in Exhibit F.

City of Lakeport
18-MITRIP-23008

Page 5 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
7) Subrecipient must submit Final Financial Report and Close-Out Documents to the Department for final approval by the Department at least one hundred and twenty (120) days prior to the Agreement Expiration Date.
8) Agreement Expiration Date is the date as set forth in the STD 213.

C. Failure to meet Performance Milestones:
1) If any performance milestones listed above are not met or not on target to be met, in addition to any other rights and remedies it has hereunder, the Department reserves the right to withhold further payments to Subrecipient (including, but not limited to, reimbursements for Activity Delivery costs) until such time as satisfactory progress is made toward meeting the performance measures.
2) The Department has full discretion to determine if the Subrecipient is on target to meet the performance milestones. Subrecipient shall diligently work with the Department’s MIT/RIP staff to promptly submit to the Department:
i. a written mitigation plan specifying the reason(s) for the delay;
ii. the actions to be taken to complete the task that is the subject of the missed measure deadline; and

iii. the date by which the completion of said task will occur. 3) The Department, in its sole and absolute discretion, reserves the right to reallocate unspent grant funds from this contract if the Department determines the Subrecipient is unable to meet the performance milestones in a timely manner following the failure to meet said milestones. The Department reserves all rights and remedies available to it in case of a default by Subrecipient of its responsibilities and obligations under the terms of this Agreement. All remedies available to the Department are cumulative and not exclusive.
4) The Subrecipient and its contractors, as applicable, shall adhere to all performance milestones as established above.

City of Lakeport
18-MITRIP-23008

Page 6 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
D. Any changes to the Work set forth in this Agreement must be approved in writing by the Department. Requests for revisions to the Work must be submitted in writing for review and approval by the Department in its discretion. Any approval shall not be presumed unless such approval is made by the Department in writing.

6. MIT-RIP Program Contract Management
A. Department Contract Manager: The Department Contract Manager for this Agreement is the MIT-RIP Manager or the Program Manager’s designee.

Written communication regarding this Agreement shall be directed to the Department Contract Manager at the following address:

CA Department of Housing and Community Development
Division of Financial Assistance – MIT-RIP
Attn: Contract Manager
P.O. Box 952054
Sacramento, CA 94252-2054 or,
electronic mail at: [email protected]
B. Contract Management: Day-to-day administration of this Agreement shall take place via Grants Network, including but not limited to:

1) Financial Reports (Funds Requests)
2) Activity Reports
3) Risk Assessments and Due Diligence documents
4) Other Reports, as required
5) Submittal of any and all requested supporting documentation 6) Standard Agreement Issuance and Amendments
C. Subrecipient Contract Administrator: The Subrecipient Contract Administrator (must be a Subrecipient employee) is identified in Exhibit G, Subrecipient Profile. Unless otherwise directed by the Department, any notice, report, or other communication required by this Agreement shall be City of Lakeport
18-MITRIP-23008

Page 7 of 7 ends

EXHIBIT A
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
directed via Grants Network or written to the Subrecipient’s Contract Administrator at the contact information identified in Exhibit G.

City of Lakeport
18-MITRIP-23008

Page 1 of 7 ends

18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Budget
All approved budget amounts are specified by line item in Exhibit F, Budget Worksheets section.

2. Cost Classification
Subrecipient must classify costs on the budget by distinguishing between Activity Costs and Activity Delivery Costs.

3. Other Funding Sources
All other sources of funding required to complete the Approved Activity must be identified, committed, and documented prior to, and as a condition of this Agreement. If at any time, those identified and secured sources change, the Subrecipient must notify the Department within ten (10) calendar days of the Subrecipient’s knowledge that funding sources are changing. The terms and conditions of all financing shall be subject to the Department’s review and approval. The Department must review a Project application at any time there is a change in the amount of, or the material terms and conditions of, any thirdparty funding for the Work.

4. Availability of Funds
A. The Department’s provision of funding to Subrecipient pursuant to this Agreement is contingent on the availability of MIT-RIP funds subject to the requirements that the Department must spend 50% of program funds to benefit the MID and must meet the requirement of 50% of grant-wide funds for LMI benefit, but should strive for 100%, and continued federal and state authorization for MIT-RIP activities. All funding hereunder is subject to amendment or termination due to lack of funds or authorization.

Requirements for MID and LMI benefit can be found in greater detail in published MIT-RIP Policies and Procedures.

B. The Department shall be relieved of any obligation for reimbursing the Subrecipient if funds allocated to the State by HUD cease to be available for any reason or there is any limitation on, or withdrawal of, the Department’s authority to administer the CDBG-MIT program or any portion thereof.

City of Lakeport
18-MITRIP-23008

Page 2 of 7 ends

EXHIBIT B
18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

5. Expenditure of Funds
A. Activity Costs

No Activity costs may be incurred, or funds reimbursed, until and unless Subrecipient provides documented compliance with the National Environmental Protection Act (NEPA) requirements established in 24 CFR 50, 24 CFR 58, and 42 USC 4321, et seq. and California Environmental Quality Act (CEQA); California Code of Regulations, Title 14, Division 6, Chapter 3, Sections 15000 – 15387 as referenced in Exhibit D, section

14. Activity Delivery Costs may be incurred prior to documented NEPA and CEQA compliance. See Section 6(A)(2) below for reimbursement requirements of Activity Delivery costs.

B. Priority of Funds

The Grantee agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. To the extent available, the Subrecipient must first disburse funds available to the Approved Activity from, among other sources, Subrecipient funding, thirdparty loans or grants, contract settlements, audit recoveries, and interest earned on such funds before requesting or receiving MIT-RIP funds.

C. Withholding Funds
The Department reserves the right to withhold payments pending timely delivery of activity reports or documents as may be required under this Agreement, and for defaults by the Subrecipient, as noted in Exhibit D.

D. Disencumbering of Surplus Funds
The Subrecipient agrees that funds determined by the Department to be surplus upon completion of the Approved Activity or that have not been spent on eligible costs prior to the agreement expiration deadline, will be subject to disencumbrance by the Department.

E. Indirect Costs
The Department will consider reimbursement of indirect cost expenditures from Subrecipients that have an approved Indirect Cost Rate Proposal City of Lakeport
18-MITRIP-23008

Page 3 of 7 ends

EXHIBIT B
18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
from the Department, HUD, or other cognizant federal agency. If Subrecipient does not have an approved Indirect Cost Rate Proposal, Subrecipient may utilize the de minimis rate as allowable per 2 CFR 200.414 which may be used indefinitely or until the Subrecipient chooses to negotiate for a new rate based on an indirect cost proposal. prior to submission of Financial Reports for reimbursement of indirect cost expenditures. Procedures for establishing an indirect cost rate can be found at 2 CFR 200.414. All indirect costs that may be reimbursed with grant funds should be shown separately on Exhibit F, Budget Worksheet.

F. Compliance with the OMB Uniform Guidance Audit Requirements Grant funds will not be disbursed to any Subrecipient identified by the State Controller's Office (SCO) as noncompliant with the Federal Single Audit Act, as described in the OMB Uniform Guidance and 2 CFR Part 200 Sub-Part F. No funds may be disbursed until compliance with the Uniform Guidance is demonstrated to the satisfaction of the Department.

G. Grant Administration
The Subrecipient agrees to administer this Agreement in accordance with the State Community Development Block Grant Program Grant Administration provisions found at Title 25 of the California Code of Regulations (“CCR”) Sections 7097 through and including Section 7126.

6. Method of Payment
Payments will be made directly to the Subrecipient as reimbursements based on the documented and satisfactory completion of agreed upon performance milestones detailed in Subrecipient Scope of Work as indicated in Exhibit A, and confirmation of Subrecipient’s compliance with the terms of this Agreement. No funds will be advanced to the Subrecipient by the Department.

Financial Reports must be submitted electronically through Grants Network. The Department will not authorize payments or reimbursements unless it has determined that the activities indicated in the Financial Report have been performed in compliance with the terms of this Agreement and any other agreements executed by the parties in connection herewith. Except for the Final Financial Report (see Section 6.8 below), Financial Reports shall be submitted by the Subrecipient to the Department no less frequently than monthly by the 10th City of Lakeport
18-MITRIP-23008

Page 4 of 7 ends

EXHIBIT B
18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
of each month or as indicated in the 2018 Program’s Policies and Procedures manual.

A. Reimbursements for Costs Incurred
1) The Subrecipient may use grant funds for reimbursement by the Department for Eligible Expenses as defined herein and used for Approved Activities. Eligible Expenses include costs associated with project implementation, delivery, and completion.
2) Activity Delivery Costs expenditures shall be paid only after such costs are expended for approved Work satisfactorily completed, provided the Department determines that the Project Performance Milestones in this Agreement are on track.
3) To receive reimbursement for Approved Activities, the Subrecipient must timely submit all required Department forms and necessary supporting documentation via Grants Network. Financial Reports must include the level of documentation specified by the Department in the Department’s CDBG-DR Grant Administration Manual for 2017 and 2018 disasters, and any associated Financial Management memos (which may be amended from time to time) to be reviewed and processed. These documents are located on HCD’s website here: found at Disaster Grant Administration & Reporting | California Department of Housing and Community Development (https://www.hcd.ca.gov/grants-and-funding/disasterrecovery-and-mitigation/disaster-grant-administration-and-reporting) B. Final Financial Reports
1) The Final Financial Report for the Subrecipient Award must be submitted to the Department at least one hundred and twenty (120) days prior to the agreement expiration date of this Agreement. 2) If the Final Financial Report for funds expended during the term of this Agreement has not been received by the Department by the deadline cited in Section 6.B.1 of this Exhibit, the Department may disencumber any funds remaining in which case grant funds will no longer be available to the Subrecipient.

City of Lakeport
18-MITRIP-23008

Page 5 of 7 ends

EXHIBIT B
18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

7. Recapture of Funds
A Subrecipient may be required to repay all, or a portion of the funds received from the Department, including Activity Delivery, pursuant to this Agreement if the Subrecipient, among other things, does not fulfill its obligations under this Agreement or fails to meet applicable federal requirements. The reasons for a recapture of funds by the Department include, but are not limited to, the following:

A. The Subrecipient does not comply with the terms of this Agreement, or any agreement executed by the Subrecipient and the Department in connection herewith.

B. The Subrecipient withdraws from the program prior to completion of the Project(s) or Activity(ies).

C. The Subrecipient fails to meet a National Objective.

The potential recapture of funds pursuant to this provision is in addition to, and not in lieu of, any other rights and remedies of the Department under this Agreement.

8. Project Budget Revisions and Amendments
Budget line-item adjustments may be made in accordance with the following:

A. Budget Revisions: Adjustments to the Budget that do not require an increase or reduction of total activity budget, a change in National Objective, or a change in the type or a reduction in number of beneficiaries assisted may be completed as a Budget Revision. Budget Revisions shall include but not be limited to:
1) Adjustments that reallocate funds between budget line items.

2) Adjustments that increase or decrease the detail included in the submitted lined item budgets, including adding and removing budget line items, without increasing or decreasing the scope of work and without changing the overall budget.

City of Lakeport
18-MITRIP-23008

Page 6 of 7 ends

EXHIBIT B
18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
Budget Revisions must be approved by the Department prior to implementation. Approval shall be provided either through the online grant management system, or in writing, as appropriate. If approved, Budget Revisions shall automatically be deemed a part of, and incorporated into, this Agreement. Project budget revisions must be submitted through Grants Network and subsequently approved by the Department prior to implementation. Approval shall be provided through Grants Network.

B. Agreement Budget Amendments: Adjustments to the Subrecipient Award that result in an increased or a reduced total award amount shall require an Agreement amendment. Agreement amendments must be fully executed by both the Subrecipient and the Department prior to implementation.

9. Approved Activity Closeout Procedures
Once the Approved Activity is completed, the Subrecipient must submit the following to the Department at least one hundred and twenty (120) days prior to the Agreement Expiration Date.
1) Per Section 6.B of this Exhibit, the Final Activity Report (Project Completion Report) shall be submitted at least one hundred and twenty (120) days prior to the Agreement Expiration Date the Final Activity Report must include all required reporting data for the Activity including but not limited to eligible activities, costs, beneficiaries, and National Objective;
2) If applicable, a copy of the produced plan;
3) If applicable, Final Labor Standards Report as described in Exhibit D(18)(A) herein;
4) Signed Closeout Memo asserting all conditions have been met; 5) Evidence, satisfactory to the Department, of compliance with any other Special Conditions of this Agreement; and
6) A resolution from the governing body of the Subrecipient acknowledging the accomplishments of the Approved Activity and confirming that the Approved Activity is complete and that all Financial Reports have been submitted.

City of Lakeport
18-MITRIP-23008

Page 7 of 7 ends

EXHIBIT B
18-MITRIP-230008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
Upon receipt and approval of the above documentation, the Department will close the Activity and finalize the activity in DRGR for final reporting to HUD.

10. Document Retention Policy
Subrecipient shall retain all books, records, accounts, documentation, and all other materials relevant to this Agreement for a minimum period of five (5) years after the Department notifies the Subrecipient that the applicable grant agreement between HUD and the State of California has been closed.

City of Lakeport
18-MITRIP-23008

Page 1 of 34 ends

EXHIBIT D
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

CDBG-MIT MIT-RIP TERMS AND CONDITIONS

1. Definitions
Activity Costs – means any reasonable and necessary costs that are directly related to labor and/or direct construction and/or direct Program implementation costs which will meet a National Objective as defined in 42 U.S.C. 5304(b)(3), as amended and 24 CFR 570.483.

Activity Delivery Costs (ADCs) - means related allowable, reasonable, and necessary costs incurred for implementing and carrying out the eligible MIT-RIP.

See the MIT-RIP Policies and Procedures Manual about how ADCs are defined for infrastructure activities.

Activity Reports – Monthly reports submitted by the Subrecipient that describe Approved Activity progress and/or beneficiaries served during a given reporting period. Activity Reports must be submitted by the 10th of each month.

Approved Activity– An Activity that has been submitted to the Department through the Notice of Funding Availability solicitation and reviewed and approved to receive a Subrecipient Award by the Department.

Area Median Income (AMI) –means the median household income for specific geographic areas, adjusted for household size, as calculated by HUD, and published annually by the Department at https://www.hcd.ca.gov/grantsfunding/income-limits/state-and-federal-income-limits.shtml. .

Authority to Use Grant Funds (AUGF) – is the written notification from HCD to the Subrecipient, indicating that a specific Project has met HCD’s prerequisites, including all applicable environmental clearances, and authorizing the Subrecipient to expend CDBG-MIT funds on that specific Project.

CDBG-MIT – means the Community Development Block Grant – Mitigation funds which is the funding source for the Approved Activity(ies) the Department has agreed to fund via this Agreement.

California Environmental Quality Act (CEQA) - is a state statute that requires state and local agencies to identify the significant environmental impacts of their actions and to avoid or mitigate those impacts, if feasible.

Department – means the California Department of Housing and Community Development.

City of Lakeport
18-MITRIP-23008

Page 2 of 34 ends

EXHIBIT D
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
Disaster Recovery Grant Reporting System (DRGR) – The electronic system primarily used by the Department to access grant funds from HUD and report performance accomplishments for grant-funded activities to HUD. The DRGR system is used by HUD to review grant-funded activities, prepare reports to Congress and other interested parties, and monitor program compliance.

Duplication of Benefits (DOB) - Financial assistance received from another source that is provided for the same purpose as the MIT-RIP funds, in accordance with Federal Register Notices 84 FR 28836 and 84 FR 28848.

Eligible Activity Costs– Those necessary and reasonable costs under 2 CFR 200.400 through 475, and applicable notices and waivers, and as identified in Section 2.3 of the MIT-RIP Policies and Procedures Manual, and as approved by the Department. Eligible Activity Costs do not include any costs which are disallowed or otherwise deemed ineligible by the State of California and/or HUD.

Financial Reports (Funds Requests) – Monthly reports submitted by the Subrecipient that include the forms and processes required by the Department for a Subrecipient to use to request grant funds during a given reporting period.

Financial reports must be submitted by the 10th of each month.

Grant Funds – The CDBG-MIT funds allocated to the Subrecipient for the implementation of the MIT-RIP Project. Grant Funds can be used under this Agreement to reimburse for Activity costs, Activity Delivery Costs, and Indirect Costs.

Household - all persons occupying a housing unit. The occupants may be a family, as defined in 24 CFR 5.403; two or more families living together; or any other group of related or unrelated persons who share living arrangements, regardless of actual or perceived, sexual orientation, gender identity, or marital status. (24 CFR 570.3).  Note: An individual may be considered a smaller household if the living situation is temporary or transitional.  Aging out of foster care, temporarily homeless and formerly incarcerated are examples of individuals that may be temporarily part of a larger household than what will be considered in a “household income calculation”.

HUD – The United States Department of Housing and Urban Development.

Indirect Costs - means those costs incurred for a common or joint purpose benefitting more than one cost objective, and not readily assignable to the cost objectives specifically benefitted, without effort disproportionate to the results achieved.

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Indirect Cost Rate Proposal - means the documentation prepared by a governmental unit or subdivision thereof to substantiate its request for the establishment of an indirect cost rate as further defined in 2 CFR 200.56 and 2 CFR 200.57.

Low- to Moderate- Income (LMI) – Low to moderate income people are those having incomes not more than the “moderate-income” level (80% Area Median Income) set by the federal government for HUD-assisted programs. This income standard changes from year to year and varies by Household size, county, and the metropolitan statistical area.

Mitigation Needs Assessment (MNA): Analysis of historical data and institutional knowledge provided in state and local Hazard Mitigation Plans and from prior disasters to determine risks of impacts of disasters on housing and infrastructure.

National Environmental Policy Act (NEPA) – The federal law and associated regulations which establishes a broad national framework for protecting the environment. NEPA's basic policy is to assure that all branches of government consider the environment prior to undertaking any major federal action.

Project: Project means any activity or series of activities undertaken by a Federal Agency or with Federal financial assistance received or anticipated in any phase of an undertaking in accordance with the Federal funding Agency guidelines pursuant to 49 CFR 24.2(a)(22)]
Standard Agreement (“Agreement”) – The contractual arrangement between the Department and the Subrecipient which sets forth the terms and conditions by which MIT-RIP funds must be utilized with regards to the Approved Activity.

Subrecipient – a public or private nonprofit agency, authority, or organization receiving a direct award of grant funds from the Department for the purpose to undertake an Approved Activity that meet a National Objective.

Work – the scope of work required of the Subrecipient as set forth in Section 3 of Exhibit A, of this Agreement.

Subrecipient Award – The amount of grant funds allocated to the Subrecipient for an Approved Activity.

Urgent Need Mitigation (UNM) – The UNM National Objective requires that projects provide documentation that demonstrates a measurable and verifiable City of Lakeport
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impact on reducing risks at the completion of the activity. UNM Projects must meet the following:
1) Address the current and future risks as identified in the Mitigation Needs Assessment.
2) Result in a measurable and verifiable reduction in the risk of loss of life and property.

2. National Objectives
In accordance with 24 CFR 570.208, Section 104(b)(3) of the Housing and Community Development Act of 1974, all CDBG-MIT funded activities must meet a National Objective. Under Section 101(c) of the authorizing Act (42 U.S.C. 5301), all CDBG-MIT Activities must satisfy that one of the named National Objectives. The qualifying National Objectives in MIT-RIP are:
1) Benefit to low-and moderate-income persons (LMI)
2) Urgent Need Mitigation (UNM)
Subrecipient must document how CDBG-MIT expenditures benefit LMI persons in accordance with the MIT-RIP and Procedures Manual, as may be amended and by using the current HUD income limits at the time of beneficiary applications, in a user-friendly format. Subrecipients are expected to maintain clear and accurate records of activity participants to show how the National Objective is met.

Subrecipient must document how CDBG-MIT expenditures meet the UNM National Objective in accordance with the MIT-RIP Policies and Procedures Manual.

Upon completion of the Approved Activity funded under this Agreement and prior to the funding expiration date of this Agreement, whichever comes first, the Subrecipient must document that the Approved Activity met a National Objective.

The Department shall review the actual National Objective achievements of the Subrecipient. If the Subrecipient does not or cannot satisfactorily document the National Objective achievement of an Approved Activity, the Approved Activity may be deemed ineligible, and repayment of funds may be required of the Subrecipient.

3. Duplication of Benefits
A Duplication of Benefits (DOB) occurs when a person, household, business, or other entity receives disaster assistance from multiple sources for a cumulative amount that exceeds the total need for a particular recovery purpose. The City of Lakeport
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amount of the duplication is the amount of assistance provided in excess of the total need for the same purpose. It is the Department’s responsibility to ensure that CDBG-MIT funding provides assistance only to the extent that the mitigation need has not been fully met by funds that have already been paid, or will be paid, from another source.

The Subrecipient must report all funds obtained for the same Approved Activity from any source from the date of the disaster until the Activity is completed.

The Subrecipient agrees to repay to the Department immediately upon demand any assistance later received for the same purpose as the CDBG-MIT MIT-RIP funds and that exceeds the total need for the particular recovery purpose.

4. Remedies and Termination for Noncompliance
A. Remedies for Noncompliance: In addition to any other rights and remedies the Department may have under this Agreement, at law, or in equity, the Department may initiate remedies for noncompliance as identified in 2 CFR 200.339 at any time it has been determined that the Subrecipient is no longer meeting the terms and conditions of this Agreement. Remedies for noncompliance may be required in addition to, in lieu of, or prior to termination. Such remedies for noncompliance with a federal statute or regulation, a state statute or regulation, an assurance, in a state plan or application, or elsewhere may include, as appropriate:
1) Temporarily withhold cash payments pending correction of the deficiency by the Subrecipient.
2) Disallow all or part of the cost of the action not in compliance. 3) Wholly or partly suspend or terminate the Subrecipient’s grant funds.
4) Withhold further and/or future awards for CDBG-MIT funds and/or any other funds administered by the Department.
5) Request that the Federal Awarding Agency initiate suspension or debarment proceedings.
6) Take other remedies that may be legally available, such as:

In the case of costs incurred without meeting a National Objective, require repayment of all funds reimbursed and/or paid to the Subrecipient, including Activity Delivery, as appropriate.

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In the case of Duplication of Benefits, require repayment of all CDBG-MIT MIT-RIP funds reimbursed and/or paid to the
Subrecipient where other financial assistance was received for the same purpose or in excess of the recovery need.

In taking an action to remedy noncompliance, the Department will provide the Subrecipient an opportunity for such hearing, appeal, or other administrative proceeding to which the Subrecipient is entitled under any statute or regulation applicable to the action involved as per 2 CFR 200.342. Such appeal shall be governed by, and conducted in accordance with, the appeal processes and
procedures set forth in Section 5 herein.

B. Effects of Suspension and Termination. Subrecipient costs resulting from obligations incurred by the Subrecipient or any of the Subrecipient’s contractors during a suspension or after termination of an Agreement are not allowable unless otherwise authorized by the Department in a written notice or as allowable in 2 CFR 200.343. The enforcement remedies identified in this Section do not preclude a Subrecipient or any of the Subrecipient’s contractors from being subject to 2 CFR Part 2424. CDBGMIT funds may not be provided to excluded or disqualified persons pursuant to 24 CFR 570.489(l) and 2 CFR 200.339.

The remedies available to the Department under this Agreement are cumulative and not exclusive.

C. Termination for Noncompliance: Grant funds provided by this Agreement may be terminated in whole or in part as per federal regulation at 2 CFR 200.340 by HUD or by the Department if Subrecipient fails to comply with the terms and conditions of the Agreement that include the terms and conditions of the federal award. All terminations shall include written notification setting forth the reason(s) for such termination, the effective date, and the portion to be terminated in the case of partial terminations and will follow termination notification requirements identified in 2 CFR 200.341.

D. Termination Without Cause: This Agreement may be terminated by the Department in whole or in part at any time without cause only with the consent of the Subrecipient. In the case of a termination of the whole Agreement, the parties shall agree upon termination conditions, including the effective date. In the case of a partial termination, the parties shall City of Lakeport
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agree upon termination conditions, including the portion to be terminated and the effective date.

E. Termination With Cause: This Agreement may be terminated by the Department in whole or in part at any time for cause by giving at least 14 days’ prior written notice to the Subrecipient. Termination with cause includes termination prior to the end of the period of performance for failure to comply with the terms and conditions of this Agreement, and pursuant to 2 CFR 200.340(c), such termination shall be reported to the appropriate federal program integrity and performance system accessible through the System for Award Management. Termination with cause also includes, without limitation, a failure by Subrecipient to comply with the Project Schedule, Activity Performance Milestones, Reporting Requirements, and/or Special Conditions issued for an Activity to use CDBG-MIT funds.

5. Appeals Process for Noncompliance: If Subrecipient disagrees with a finding and/or corrective action and/or sanction of noncompliance and/or any accompanying remedy and/or termination that are associated with such issue, the Subrecipient may appeal the disputed issue to the Department no later than thirty (30) calendar days from the date of the Department’s issuance of the disputed decision. All appeals must be carried out in accordance with the Department’s Monitoring Plan, Exhibit 16, “Appeal Process”. The Monitoring Plan is posted on HCD’s website here: Disaster Grant Administration & Reporting | California Department of Housing and Community Development

6. Severability
A. If any provision of this Agreement, or an underlying obligation, is held invalid by a court of competent jurisdiction, such invalidity may not affect any other provisions of this Agreement and the remainder of this Agreement shall remain in full force and effect. Therefore, the provisions of this Agreement are, and shall be, deemed severable.

B. The Subrecipient shall notify the Department immediately of any claim or action undertaken by or against it which affects or may affect this Agreement or the Department and shall take such action with respect to the claim or action as is consistent with the terms of this Agreement and the interests of the Department.

7. Waivers
No waiver or any breach of this Agreement shall be held to be a waiver of any prior or subsequent breach. The failure of the Department to enforce, at any time, City of Lakeport
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the provisions of this Agreement or to require, at any time, performance by the Subrecipient of these provisions shall in no way be construed to be a waiver of such provisions nor to affect the validity of this Agreement or the right of the Department to enforce these provisions. All waivers by the Department must be in writing to be valid.

8. Uniform Administrative Requirements
The Subrecipient, its agencies or instrumentalities, shall comply with the policies, guidelines, and Administrative Requirements of 2 CFR Part 200, et seq., as applicable, as they relate to the cost principles, audit requirements, acceptance, and use of federal funds under this part.

A. Single Audit Compliance: Funds will not be disbursed to any Subrecipient identified by the State Controller's Office (SCO) as noncompliant with the Federal Single Audit Act, as described in the Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards at 2 CFR 200 Sub-Part F. No funds may be disbursed until compliance with the Uniform Guidance is demonstrated to the satisfaction of the Department.

B. Accounting Standards: The Subrecipient agrees to comply with, and administer the activity in conformance with, 2 CFR Part 200.300, et seq., and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred.

C. Suspension and Debarment: By executing this Agreement, Subrecipient verifies and affirms that it has not been suspended or debarred from participating in or receiving federal government contracts, subcontracts, loans, grants, or other assistance programs. Subrecipient further agrees to verify that its Contractors have not been suspended or debarred from participating or receiving federal government contracts, subcontracts, loans, grants, or other assistance programs.

9. Compliance with State and Federal Laws and Regulations A. The Subrecipient, its agencies or instrumentalities and contractors shall comply with all local, state, and federal laws, statutes, and regulations, as well as policies and procedures established by the Department for the administration of MIT-RIP, as the same may be amended from time to time.

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B. The Subrecipient shall comply with the requirements of 24 CFR 570, the HUD regulations concerning Community Development Block Grants, 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, Final Guidance, adopted by HUD at 2 CFR 2400, and all federal regulations, rules, and policies issued pursuant to these regulations. The Subrecipient further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

10. Authority to Impose Additional Special Conditions
In accordance with 2 CFR 200.208, Department reserves the right and authority to impose additional specific conditions issued under this Standard Agreement under any of the following circumstances:

A. When, in the Department’s sole discretion, the Department finds that Subrecipient has a history of failure to comply with the general or specific terms and conditions applicable to the MIT-RIP funds allocated under this agreement or to other awards of federally funded grant or loan assistance passed through the Department
B. When Subrecipient fails to meet expected performance goals under this agreement.

C. When Subrecipient poses an increased risk for noncompliance based on factors including, but not limited to, financial stability, quality of management systems, history of performance under Federal awards, history of timeliness under Federal awards, history of conformance with terms and conditions of previous federal awards, and reports and findings from audits.

D. When, in the Department’s sole discretion, such conditions are necessary to ensure timely and compliant performance under the federal award.

Such specific conditions, or special conditions, may include, withholding of authority to proceed to the next phase of an Approved Activity until receipt of evidence of acceptable performance within a given period of performance, requiring additional detailed financial reports, requiring additional Activity monitoring, requiring the Subrecipient to obtain technical or management assistance, establishing additional prior approvals, or any other condition the Department deems reasonable and necessary to safeguard Federal funds.

11. Equal Opportunity Requirements and Responsibilities City of Lakeport
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Prep. Date: 09/20/2024
The obligations undertaken by Subrecipient include, but are not limited to, the obligation to comply with all federal laws and regulations described in Subpart K of 24 CFR Part 570 and specifically with each of the following, among other things, as the same may be amended from time to time:

A. Title VI of the Civil Rights Act of 1964: This act provides that no person shall be excluded from participation, denied program benefits, or subject to discrimination based on race, color, and/or national origin under any program or activity receiving federal financial assistance.

B. Title VII of the Civil Rights Act of 1968 (The Fair Housing Act): This act prohibits discrimination in housing on the basis of race, color, religion, sex and/or national origin. This law also requires actions which affirmatively promote fair housing.

C. Restoration Act of 1987: This act restores the broad scope of coverage and clarifies the application of the Civil Rights Act of 1964. It also specifies that an institution which receives federal financial assistance is prohibited from discriminating on the basis of race, color, national origin, religion, sex, disability or age in a program or activity which does not directly benefit from such assistance.

D. Section 109 of Title 1 of the Housing and Community Development Act of 1974 [42 U.S.C. 5309]: This Section of Title 1 provides that no person shall be excluded from participation (including employment), denied program benefits, or subject to discrimination on the basis of race, color, national origin, or sex under any program or activity funded in whole or in part under Title 1 of the Act.

E. The Fair Housing Amendment Act of 1988: This act amended the original Fair Housing Act to provide for the protection of families with children and people with disabilities, strengthen punishment for acts of housing discrimination, expand the Justice Department jurisdiction to bring suit on behalf of victims in federal district courts, and create an exemption to the provisions barring discrimination on the basis of familial status for those housing developments that qualify as housing for persons age 55 or older.

F. The Age Discrimination Act of 1975: This act provides that no person shall be excluded from participation, denied program benefits, or subject to discrimination on the basis of age under any program or activity receiving federal funding assistance. Effective January 1987, the age cap of 70 was deleted from the laws. Federal law preempts any State law currently in effect on the same topic.

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G. Section 504 of the Rehabilitation Act of 1973: It is unlawful to discriminate based on disability in federally assisted programs. This Section provides that no otherwise qualified individual shall, solely by reason of his or her disability, be excluded from participation (including employment), denied program benefits, or subjected to discrimination under any program or activity receiving federal funding assistance.

H. The Americans with Disabilities Act of 1990 (ADA): This act modifies and expands the Rehabilitation Act of 1973 to prohibit discrimination I. against "a qualified individual with a disability" in employment and public accommodations. The ADA requires that an individual with a physical or mental impairment who is otherwise qualified to perform the essential functions of a job, with or without reasonable accommodation, be afforded equal employment opportunity in all phases of employment.

I. Executive Order 11063: This executive order provides that no person shall be discriminated against on the basis of race, color, religion, sex, or national origin in housing and related facilities provided with federal assistance and lending practices with respect to residential property when such practices are connected with loans insured or guaranteed by the federal government.

J. Executive Order 12259: This executive order provides that the administration of all federal programs and activities relating to housing and urban development be carried out in a manner to further housing opportunities throughout the United States.

K. The Equal Employment Opportunity Act: This act empowers the Equal Employment Opportunity Commission (EEOC) to bring civil action in federal court against private sector employers after the EEOC has investigated the charge, found "probable cause" of discrimination, and failed to obtain a conciliation agreement acceptable to the EEOC. It also brings federal, state, and local governments under the Civil Rights Act of 1964.

L. The Uniform Guidelines on Employee Selection Procedures adopted by the Equal Employment Opportunity Commission in 1978: This manual applies to employee selection procedures in the areas of hiring, retention, promotion, transfer, demotion, dismissal, and referral. It is designed to assist employers, labor organizations, employment agencies, licensing, and certification boards in complying with the requirements of federal laws prohibiting discriminatory employment.

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M. The Vietnam Era Veterans' Readjustment Act of 1974 (revised Jobs for Veterans Act of 2002): This act was passed to ensure equal employment opportunity for qualified disabled veterans and veterans of the Vietnam War. Affirmative action is required in the hiring and promotion of veterans.

N. Executive Order 11246: This executive order applies to all federally assisted construction contracts and subcontracts. It provides that no person shall be discriminated against on the basis of race.

12. Relocation, Displacement, and Acquisition
The Subrecipient shall comply with the provisions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and regulations adopted to implement the Act in 24 CFR Part 42, 49 CFR Part 24, and Section 104(d)of the Housing and Community Development Act of 1974 as they apply to the performance of this Agreement.

13. Economic Opportunities for Low- and Very Low-Income Persons (Section 3)
A. The Subrecipient and the Subrecipient’s contractors
and Developers shall comply with Section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u), and implementing regulation at 24 CFR, Part 75. The responsibilities outlined in 24 CFR Part 75.19 include:
o Employment and Training: Implementing procedures designed to notify Section 3 workers about training and employment opportunities generated by Section 3 covered assistance and Section 3 business concerns about contracting opportunities generated by Section 3 covered assistance.
o Contracting: Notifying potential contractors for Section 3 covered projects of the requirements of Part 75, Subpart C and incorporating the Section 3 clause set forth below in all solicitations and contracts in excess of $100,000 as required at 24 CFR 75.27.

Section 3 Clause
The work to be performed under this contract is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (Section 3). The purpose of Section 3 is to ensure that employment and other City of Lakeport
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economic opportunities generated by HUD assistance or HUDassisted Activity covered by Section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

The parties to this contract agree to comply with HUD's regulations in 24 CFR. Part 75, which implement Section 3. As evidenced by their execution of this contract, the parties to this contract certify that they are under no contractual or other impediment that would prevent them from complying with the Part 75 regulations.

The contractor agrees to send to each labor organization or representative of workers with which the contractor has a collective bargaining agreement or other understanding, if any, a notice advising the labor organization or workers' representative of the contractor's commitments under this Section 3 clause and will post copies of the notice in conspicuous places at the work site where both employees and applicants for training and employment positions can see the notice. The notice shall describe the Section 3 preference, shall set forth minimum number and job titles subject to hire, availability of apprenticeship and training positions, the qualifications for each; the name and location of the person(s) taking applications for each of the positions; and the anticipated date the work shall begin.

The contractor agrees to include this Section 3 clause in every subcontract subject to compliance with regulations in 24 CFR Part 75 and agrees to take appropriate action, as provided in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the subcontractor is in violation of the regulations in 24 CFR Part 75. The contractor will not subcontract with any subcontractor where the contractor has notice or knowledge that the subcontractor has been found in violation of the regulations in 24 CFR Part 75.

The contractor acknowledges that subrecipients, contractors, and subcontractors are required to meet the employment, training, and contraction requirements of 24 CFR 75.19, regardless of whether Section 3 language is included in recipient or subrecipient agreements, program regulatory agreements, or contracts.

The contractor will certify that any vacant employment positions, including training positions, that are filled (1) after the contractor is City of Lakeport
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Prep. Date: 09/20/2024
selected but before the contract is executed, and (2) with persons other than those to whom the regulations of 24 CFR Part 75 require employment opportunities to be directed, were not filled to circumvent the contractor's obligations under 24 CFR Part 75.

Noncompliance with HUD's regulations in 24 CFR Part 75 may result in sanctions, termination of this contract for default, and debarment or suspension from future HUD assisted contracts.

The contractor agrees to submit, and shall require its
subcontractors to submit to them, regular reports detailing the total number of labor hours worked on the Section 3 Project, the total number of labor hours worked by Section 3 Workers, and the total number of hours worked by Targeted Section 3 Workers, and any affirmative efforts made during the quarter to direct hiring efforts to low- and very low-income persons, particularly persons who are Section 3 workers and Targeted Section 3 workers.

The contractor agrees to facilitate the training and employment of Section 3 workers and the award of contracts to Section 3 business concerns by undertaking activities such as described in Section

75.25(b) as appropriate, to reach the goals set forth in Section 75.23 and in Federal Register Vol. 85, No. 189, page 60909, until superseded by HUD in a subsequent publication.

As of September 29, 2020, the minimum Section 3 benchmark is twenty-five (25) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Section 3 workers; and five (5) percent or more of the total number of labor hours worked by all workers on a Section 3 project are Targeted Section 3 workers.

The contractor agrees to document actions taken to comply with the foregoing requirements, the results of those actions taken and impediments, if any.

14. Environmental Compliance
A. The Subrecipient shall comply with the California Environmental Quality Act (CEQA) requirements as they apply to this Activity.

B. The Subrecipient shall comply with the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251, et seq., as amended, 1318 relating to inspection, monitoring, entry, reports, and information, as well as other City of Lakeport
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Prep. Date: 09/20/2024
requirements specified in said Section 114 of the Clean Air Act and Section 308 of the Clean Water Act, and all regulations and guidelines issued thereunder.

C. The Subrecipient shall comply with the requirements of the Clean Air Act, 42 U.S.C. 1857, et seq., as amended.

D. The Subrecipient shall comply with Environmental Protection Agency (EPA) regulations pursuant to 40 CFR Parts 15 and 50, as amended.

E. The Subrecipient shall comply with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001). The Subrecipient shall assure that for activities located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, that flood insurance under the National Flood Insurance Program is obtained and maintained as a condition of financial assistance for acquisition or construction purposes (including rehabilitation).

F. The Subrecipient shall comply with the requirements of the Residential Lead-Based Paint Hazard Reduction Act of 1992 and Section 401(b) of the Lead-Based Paint Poisoning Prevention Act of 1971. The Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD LeadBased Paint Regulations at 24 CFR 570.608, and 24 CFR Part 35, Subpart B. Such regulations pertain to all CDBG-assisted housing and require that all owners, prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood lead level screening for children under seven. The notice should also point out that if lead-based paint is found on the property, abatement measures may be required.

G. The Subrecipient shall comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), the Archaeological and Historical Preservation Act of 1974 (Public Law 93-291), and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. The Subrecipient shall also comply with Executive Order 11593 on the protection and enhancement of the cultural environment. In general, this requires concurrence from the State Historic Preservation City of Lakeport
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Prep. Date: 09/20/2024
Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state, or local historic property list.

H. Subrecipient shall comply with all National Environmental Policy Act (NEPA) requirements as applicable to the performance of this Agreement as found in 24 CFR Part 50, 24 CFR Part 58, as applicable, and 40 CFR 1500 – 1508. Subrecipient shall not receive authority to incur activity costs until they have successfully documented compliance with the applicable NEPA requirements, including public noticing and publishing.

The subrecipient understands and agrees that this Agreement does not constitute a commitment of funds or site approval, and the commitment of funds or approval may occur only upon satisfactory completion of environmental review and receipt by the Department of an approval of the request for release of funds and certification from HUD or the Department under 24 CFR Part 58.  The provision of any funds to the Activity is expressly conditioned on the Department's determination to proceed with, modify or cancel the Activity based on the results of the environmental review.

15. Procurement
The Subrecipient shall comply with the procurement provisions in 2 CFR Part 200.318 – 200.326, Procurement Standards as well as all other Administrative Requirements for Subrecipient and Cooperative Agreements to State, local and federally recognized Indian tribal governments as set forth in 2 CFR 200, et seq., as applicable. All procurements must be conducted in a fair, open, and competitive manner in compliance with both the spirit and the letter of applicable federal laws. See the Procurement and Contracts section of HCD’s website at Disaster Grant Administration & Reporting | California Department of Housing and Community Development

16. Procurement of Recovered Materials

In accordance with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act, the contractor shall procure items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR Part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition. The contractor shall procure items designated in the EPA guidelines that contain the highest percentage of recovered materials practicable unless the contractor determines that such items: (1) are not reasonably available in a reasonable City of Lakeport
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Prep. Date: 09/20/2024
period of time; (2) fail to meet reasonable performance standards, which shall be determined based on the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.

Pursuant to 30 CFR 247.2, this clause shall apply to items purchased under this Agreement where: (1) the contractor purchases in excess of $10,000 of the item under this contract; or (2) during the preceding Federal fiscal year, the contractor:
(i) purchased any amount of the items for use under a contract that was funded with Federal appropriations and was with a Federal agency or a State agency or agency of a political subdivision of a State; and (ii) purchased a total of in excess of $10,000 of the item both under and outside that contract.

17. Construction Standards
The Subrecipient shall ensure that all Approved Activities comply with the following requirements, as applicable:

The Architectural Barriers Act of 1968 (42 U.S.C. 4151-4157) The Architectural Barriers Act (ABA) stands as the first measure by Congress to ensure access to the built environment for people with disabilities. The law requires that buildings or facilities that were designed, built, or altered with federal dollars or leased by federal agencies after August 12, 1968, be accessible.

California Green Buildings Standards Code (CALGreen) (Title 24, Part 11 of the California Code of Regulations)
All new construction of residential buildings or reconstruction of substantially damaged buildings must incorporate California Green Buildings Standards Code (CALGreen).

Sustainability Requirements
All rehabilitation, reconstruction, and new construction must be designed to incorporate principles of sustainability, including water and energy efficiency, resilience, and mitigating the impact of future disasters. Wherever feasible, the Subrecipient, Subrecipient’s and contractors must follow best practices, such as those provided by the U.S. Department of Energy.

National Floodplain Elevation Standards
City of Lakeport
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Approved Date: 12/7/2023
Prep. Date: 09/20/2024
Subrecipients and contractors must comply with the national floodplain elevation standards for new construction, repair of substantially damaged structures, or substantial improvements to residential structures in flood hazard areas. All structures designed for residential use within a 100-year (or one percent annual chance) floodplain will be elevated with the lowest floor at least two feet above the base flood elevation level and comply with the requirements of 83 FR 5850 and 83 FR 5861.

Wildland-Urban Interface Building Codes (WUI Codes)
All Approved Activities that are located in a CAL FIRE high fire zone must comply with applicable WUI Codes, found in Title 24, Chapter 7a of the California Building Code, which offer specific material, design, and construction standards to maximize ignition- resistance.

18. Federal Labor Standards Provisions
The Subrecipient shall always comply, and cause all Activity contractors to comply, with applicable federal labor standards, including without limitation, the following:

A. DavisBacon Act (40 U.S.C. §§ 31413148), which requires that workers receive no less than the prevailing wages being paid for similar work in their locality. Prevailing wages are computed by the Federal Department of Labor and are issued in the form of federal wage decisions for each classification of work. The law applies to most construction, alteration, or repair contracts over $2,000.

B. "AntiKickback Act of 1986" (41 U.S.C. §§ 5158), which prohibits attempted as well as completed "kickbacks," which include any money, fees, commission, credit, gift, gratuity, thing of value, or compensation of any kind. The act also provides that the inclusion of kickback amounts in contract prices is prohibited conduct in itself. This act requires that the purpose of the kickback was for improperly obtaining or rewarding favorable treatment. It is intended to embrace the full range of government contracting.

C. Contract Work Hours and Safety Standards Act CWHSSA (40 U.S.C. § 3702), which requires that workers receive "overtime" compensation at a rate of one and one half (11/2) times their regular hourly wage after they have worked forty (40) hours in one week.

D. Title 29, Code of Federal Regulations CFR, Subtitle A, Parts 1, 3 and 5, which are the regulations and procedures issued by the Secretary of City of Lakeport
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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
Labor for the administration and enforcement of the Davis-Bacon Act, as amended.

The Subrecipient shall maintain documentation that demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the Department for review upon request. Subrecipient shall be responsible for monitoring Developer, contractors, and subcontractors, as applicable, for compliance with these provisions.

19. State Prevailing Wages
A. The Subrecipient shall ensure that the requirements of California Labor Code (LC), Chapter 1, commencing with Section 1720, Part 7 [LC Section 17201743] pertaining to the payment of prevailing wages and administered by the California Department of Industrial Relations are met.

B. For the purposes of this requirement "construction work" includes, but is not limited to rehabilitation, alteration, demolition, installation, or repair done under contract and paid for, in whole or in part, through this Agreement. All construction work shall be done through the use of a written contract with a properly licensed building contractor incorporating these requirements (the "Construction Contract"). Where the Construction Contract will be between the Subrecipient and a licensed building contractor, the Subrecipient shall serve as the "awarding body" as that term is defined in the LC. Where the Subrecipient will provide funds to a third party that will enter into the Construction Contract with a licensed building contractor, the third party shall serve as the "awarding body." Prior to any disbursement of funds, including but not limited to release of any final retention payment, the Department may require a certification from the awarding body that prevailing wages have been or will be paid.

C. The applicable wage rate determination on construction work will be the more restrictive of the rate prescribed in LC Section 1770-1784 or the Davis-Bacon Wage Determination.

20. Agreements with Contractors
A. The Subrecipient shall not enter into any agreement, written or oral, with any contractor or other party without the prior determination that the contractor or other party is eligible to receive federal funds and is not listed on the Federal Consolidated List of Debarred, Suspended, and Ineligible contractors.

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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
The terms “other party” is defined as public or private nonprofit agencies or organizations and certain (limited) private for-profit entities who receive grant funds from a Subrecipient to undertake Approved Activities.

B. An agreement between the Subrecipient and any contractor or other party shall require:
1) Compliance with all State and federal requirements described in this Agreement including without limitation those that pertain to labor standards, nondiscrimination, Americans with Disabilities Act, Equal Employment Opportunity and Drug Free Workplace, and prevailing wages. In addition to these requirements, all contractors and subcontractors shall comply with the applicable provisions of the California Labor Code.
2) Maintenance of at least the minimum State required Workers' Compensation Insurance for those employees who will perform the Approved Activities.
3) Maintenance, as required by law, of unemployment insurance, disability insurance and liability insurance, which is reasonable to compensate any person, firm, or corporation, who may be injured or damaged by the contractor, or any subcontractor in performing the Approved Activities.
4) Compliance with the applicable Equal Opportunity Requirements described in Section 10 of this Exhibit.

C. Contractors shall:

Perform the Approved Activities in accordance with federal, state, and local regulations, as are applicable.

D. Contractors and Subcontractors: Drug-Free Workplace Act of 1988 1) Publish and give a policy statement to all covered employees informing them that the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited in the covered workplace and specifying the actions that will be taken against employees who violate the policy. 2) Establish a drug-free awareness program to make employees aware of a) the dangers of drug abuse in the workplace; b) the City of Lakeport
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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
policy of maintaining a drug-free workplace; c) any available drug counseling, rehabilitation, and employee assistance programs; and d) the penalties that may be imposed upon employees for drug abuse violations.
3) Notify employees that as a condition of employment on a federal contract or grant, the employee must a) abide by the terms of the policy statement; and b) notify the employer, within 5 calendar days, if he or she is convicted of a criminal drug violation in the workplace.
4) Notify the contracting or granting agency within 10 days after receiving notice that a covered employee has been convicted of a criminal drug violation in the workplace.
5) Impose a penalty on or require satisfactory participation in a drug abuse assistance or rehabilitation program by any employee who is convicted of a reportable workplace drug conviction.
6) Make an ongoing, good faith effort to maintain a drugfree workplace by meeting the requirements of the act.

21. Rights to Inventions Made Under a Contract or Agreement

If a Federal award meets the definition of “funding agreement” under 37 CFR 401.2(a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of recipient or subrecipient must comply with requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,“ and any implementing regulation issued by the awarding agency.

22. Special Conditions Pertaining to Hazards, Safety Standards and Accident Prevention

A. Use of Explosives: When the use of explosives is necessary for the prosecution of the work, the contractor shall observe all local, state, and federal laws in purchasing and handling explosives. The contractor shall take all necessary precaution to protect completed work, neighboring property, water lines, or other underground structures. Where there is danger to structures or property from blasting, the charges shall be reduced, and the material shall be covered with suitable timber, steel, or rope mats.

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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
The contractor shall notify all owners of public utility property of intention to use explosives at least 8 hours before blasting is done close to such property. Any supervision or direction of use of explosives by the engineer does not in any way reduce the responsibility of the contractor or his Surety for damages that may be caused by such use.

B. Danger Signals and Safety Devices: The contractor shall make all necessary precautions to guard against damages to property and injury to persons. The contractor shall put up and maintain in good condition, sufficient red or warning lights at night, suitable barricades, and other devices necessary to protect the public.

C. Protection of Lives and Health: The contractor shall exercise proper precaution at all times for the protection of persons and property and shall be responsible for all damages to persons or property, either on or off the worksite, which occur as a result of prosecution of the work. The safety provisions of applicable laws and building and construction codes, in addition to specific safety and health regulations described by Chapter XIII, Bureau of Labor Standards, Department of Labor, Part 1518, Safety and Health Regulations for Construction, as outlined in the Federal Register, Volume 36, No. 75, Saturday, April 17, 1971, Title 29 - LABOR, shall be observed and the contractor shall take or cause to be taken, such additional safety and health measures as the Developer may determine to be reasonably necessary.

23. Prohibition Against Payments of Bonus or Commission The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of:

A. Obtaining the Department's approval of the Application for such assistance; or,
B. Any other approval or concurrence of the Department required under this Agreement, Title I of the Housing and Community Development Act of 1974, or the State regulations with respect thereto; provided, however, that reasonable fees for bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs.

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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

24. Reporting Requirements
A. Subrecipient must timely submit the reports prescribed below. The Department reserves the right to request additional detail and support for any report made. Reports must be made according to the dates identified, in the formats provided by the Department, and via the Department’s online Grants Network portal unless otherwise specified at the discretion of the Department. The Subrecipient’s performance under this Agreement will be assessed based in part on whether it has submitted the reports on a timely basis.
1) Monthly Activity Report: Subrecipient must submit a Monthly Activity Report which shall contain the following: (1) a description of the current status of the Work; (2) a description of activities to be undertaken in the next reporting period, if the Department requests this; (3) a description of problems or delays encountered in Work and course of action taken to address them, if applicable; (4) performance metrics as requested by the Department and
dependent on the type of Activity and (5) a summary of the Work’s fiscal status, including award amount, funds drawn, and remaining balance. (6) A summary of all Section 3 training opportunities or jobs provided, as applicable for covered projects.

Unless otherwise waived in writing by the Department, Monthly Activity Reports must be submitted starting on the 10th calendar day of the first full month following execution of this Agreement and must continue through the receipt and approval by the Department of the Activity Completion Report, detailed below.
2) Semi-Annual Labor Standards Report: During the term of construction for each Approved Activity, each April 1st and October 1st, the Subrecipient must submit the Labor Standards Cover Memo, the HUD Form 4710 and the Davis Bacon Labor Standards Report

5.7 (if applicable). These forms are located on the Department’s website and are also available upon request.
3) Activity Completion Report: At the completion of the CDBG-MIT funded portion of a Program, the Subrecipient must submit an Activity Completion Report as set forth in Exhibit B. The performance metrics are identified in Exhibit F.
4) For Financial Reports, see Section 6 of Exhibit B.

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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024

25. Fiscal Controls
The Subrecipient shall be responsible for the internal control and monitoring of fiscal and programmatic/operational goals and procedures. The Subrecipient shall establish and maintain such fiscal controls and fund accounting procedures as required by Federal regulations, or as may be deemed necessary by the Department to ensure the proper disbursement of, and accounting for, funds paid to the Subrecipient under this Agreement.

A. Deposit of Funds: Subrecipient shall maintain separate accounts within established bookkeeping systems for the deposit of CDBG-MIT funds and Program Income. Deposits in minority banks are encouraged.

B. Fiscal Liability: Subrecipients shall be liable for all amounts which are determined to be due by the Department, including but not limited to, disallowed or ineligible costs which are the result of Subrecipient’s or its contractor’s conduct under this Agreement. Subrecipients shall also be liable for the repayment of all amounts it has received under this Agreement and which HUD is seeking reimbursement for from the Department. Subrecipient’s obligation to repay the foregoing amounts to the Department shall survive indefinitely the expiration or earlier termination of this Agreement. Subrecipient shall be notified in writing and shall be permitted to respond regarding any controversy or proceeding between the Department and HUD arising from this Agreement.

C. Fiscal Records: All financial transactions must be supported by complete and verifiable source documents. Records shall provide a clear audit trail and shall be maintained as specified in Section 7 herein.

26. Monitoring Requirements
During the term of this Agreement, the Department may perform fiscal and/or program monitoring of the Subrecipient and Approved Activities to ensure compliance with federal and state requirements and timely Approved Activity completion. The Department monitors its Subrecipients based upon an assessment of risk posed by the Subrecipient as well as in accordance with specific monitoring criteria per 2 CFR 200.332. The Subrecipient shall be required to resolve any monitoring findings to the Department's satisfaction by the deadlines set by the Department. In the event the Subrecipient disagrees with a finding and/or any accompanying corrective actions or sanction(s) that are associated with such finding, the Subrecipient shall follow an appeals process located in the CDBG-DR Grant Administration Manual for 2017 and 2018 disasters, XVI. Monitoring and Compliance, Section K. (www.hcd.ca.gov/grants- City of Lakeport
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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
and-funding/disaster-recovery-and-mitigation/disaster-grant-administration-andreporting)

27. Audit/Retention and Inspection of Records
A. The Subrecipient must have intact, auditable fiscal and program records at all times. If the Subrecipient is found to have missing audit reports from the California State Controller's Office (SCO) during the term of this Agreement, the Subrecipient will be required to submit a plan to the State for submitting the audit to the SCO. If the deadlines are not met, the Department may initiate remedies for noncompliance in accordance with Section 4 herein. The Subrecipient's audit completion plan is subject to prior review and approval by the Department.

B. The Subrecipient agrees that the Department or its designee will have the right to review, obtain, and copy all records pertaining to performance of this Agreement. The Subrecipient agrees to provide the Department or its designee with any relevant information requested and shall permit the Department or its designee access to its premises, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with California Public Contract Code (PCC) Section 10115 et seq., Government Code (GC) Section 8546.7 and 2 CCR 1896.60, et seq., and other requirements of this Agreement. The Subrecipient further agrees to maintain such records for a minimum period of five (5) years after the Department notifies Subrecipient that the HUD/the Department contract has been closed according to the record retention requirements at 2 CFR 200.334. The Subrecipient shall comply with the caveats and be aware of the penalties for violations of fraud and for obstruction of investigation as set forth in Public Contract Code Section 10115.10.

C. An expenditure which is not authorized by this Agreement, or which cannot be adequately documented shall be disallowed and must be reimbursed to the Department or its designee by the Subrecipient.

D. Absent fraud or material error on the part of the Department, the determination by the Department of the allowability or validity of any expenditure shall be final and conclusive.

E. For the purposes of annual audits, Subrecipient shall comply with 2 CFR Part 200 Subpart F. Pursuant to 2 CFR Part 200 Subpart F, the Subrecipient shall perform an annual audit at the close of each fiscal year City of Lakeport
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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
in which this Agreement is in effect. The costs of the MIT-RIP related portion of the audit may be charged to the program in accordance with Public Law 98-502, 2 CFR Part 200 Subpart F, and Title 25 CCR Section 7122.
1) The audit shall be performed by a qualified State, department, local or independent auditor. The agreement/contract for audit shall include a clause which permits access by the Department to the independent auditor's working papers.
2) If there are audit findings, the Subrecipient must submit a detailed response to the Department for each audit finding. The Department will review the response and, if it agrees with the response, the audit process ends, and the Department will notify the Subrecipient in writing. If the Department is not in agreement, the Subrecipient will be contacted in writing and informed what corrective actions must be taken. This action may include the repayment of disallowed costs or other remediation.
3) The Department shall not approve reimbursement for any expenditures for the audit, prior to receiving an acceptable audit report.
4) If so, directed by the Department upon termination of this Agreement, the Subrecipient shall cause all records, accounts, documentation, and all other materials relevant to the grant activity(ies) to be delivered to the Department as depository.

F. Notwithstanding the foregoing, the Department will not reimburse the Subrecipient for any audit cost incurred after the expiration of this Agreement.

28. Signs
If the Subrecipient places signs stating that the Approved Activity is funded with private or public dollars and the Department is also providing financing, it shall indicate in a typeface and size commensurate with the Department's funding portion of the Approved Activity that the Department is a source of financing through the MIT-RIP.

29. Insurance and Bonding
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EXHIBIT D
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NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 09/20/2024
A. The Grantee shall have and maintain in full force and effect prior to the start of work, and at all times during the term of this Agreement such forms of insurance, at such levels as may be determined by the Grantee and the Department to be necessary for specific components of the grant activity(ies) described in Exhibit E and pursuant to 2 CFR 200 sections on bonding and insurance requirements. Prior to the commencement of any work, Grantee shall provide to the Department acceptable proof(s) of insurance confirming the required insurance coverages are in effect and naming the Department as an additional insured, where applicable.  No insurance policy may be cancellable on less than thirty (30) calendar days prior notice to the insured and the Department. Grantees are responsible for requiring sufficient insurance, including but not limited to liability and workers compensation insurance, from all contractors and subrecipients.

Grantees are recommended to be listed as an additional insured on policies held by contractors or subrecipients for the implementation of this award. Where a Grantee insurance policy is required to be purchased specifically for the execution or implementation of the activity funded through this award, the Department must be listed as an additional insured on the declarations page of the policy.

B. Additional Coverages.  In the event that Grantee and/or any of its Subrecipients or Contractors will be engaging in any Hazardous Activity as part of the Collective Work contemplated by this Agreement, then the party(ies) engaging in any Hazard Activity(ies) shall provide to the Department, prior to commencement of any such activity(ies), such insurance coverages in such forms and in such amounts as the Department may require in its sole discretion.  Such coverages are in addition to all other insurance coverages required by this Agreement and shall be imposed on any Subrecipient and/or Contractor pursuant to the Subrecipient Agreement or Contract.  For purposes of the provision, the term "Hazardous Activity" includes the following: (a) the removal, storage, and/or transportation of any "hazardous material", as such term is defined under federal, state, or local law, ordinance, regulation, or guideline, (b) the removal, storage, or transportation of lead-based paint, (c) blasting, (d) any activity which by its nature is abnormally dangerous, and (d) any "ultrahazardous activity" as defined in California case law.  In addition to providing proof of such required coverages, the party(ies) engaging in the Hazardous Activity(ies) shall procure, at its expense prior to the commencement of any work, all required permits, licenses, consents, and approvals that are required for the lawful conduct of such activities and shall provide adequate written proof thereof to the Department.  No Hazardous Activity work may be commenced, or contracted for, prior to the provision of the required insurance coverages and licensure proof to the Department.

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Lakeport City CouncilDecember 16, 2025

Lakeport City Council
December 16, 2025