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PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN PROFESSIONALS
(City of Lakeport / Studio W Architects)
1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into by and between the City of Lakeport, a California municipal corporation (“City”), and Studio W Architects, a California corporation (“Consultant”).
2. RECITALS
2.1 City has determined that it requires the following professional services from a consultant: civil engineering, architectural design and environmental testing.
2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.
2.3 Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:
3. DEFINITIONS
3.1 “Agreement Administrator”: The Agreement Administrator for this project is Ty Yurkovic. The Agreement Administrator shall be the principal point of contact at the City for this project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The 449400.1
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Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.
3.2 “Approved Fee Schedule”: Consultant’s compensation rates are set forth in the fee schedule attached hereto as Exhibit B and incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.
3.3 “Commencement Date”: [date].
3.4 “Design Professional”: A Design Professional is any individual satisfying one or more of the following: (1) licensed as an architect pursuant to Business and Professions Code 5500 et seq., (2) licensed as a landscape architect pursuant to Business and Professions Code 5615 et seq., (3) licensed as a professional land surveyor pursuant to Business and Professions Code 8700 et seq., or (4) registered as a professional engineer pursuant to Business and Professions Code 6700 et seq.
3.5 “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is One Hundred Sixty Nine Thousand Three Hundred Seventy Five Dollars and Zero Cents ($169,375.00).
3.6 “Scope of Services”: Such professional services as are set forth in Consultant’s May 6, 2026 proposal to City attached hereto as Exhibit A and incorporated herein by this reference.
3.7 “Termination Date”: [date].
4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall expire at 11:59 p.m. on the Termination Date unless extended by written agreement of the parties or terminated earlier under Section 18 (“Termination”) below.
Consultant may request extensions of time to perform the services required hereunder.
Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.
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5. CONSULTANT’S DUTIES
5.1 Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.
5.2 Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.
5.3 Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount.
Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.
5.4 Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.
5.5 Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City.
Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).
5.6 Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.
5.7 Campaign Contributions. This Agreement is subject to Government Code section 84308, as amended by Senate Bill 1439 (2022), Senate Bill 1181 (2024), and Senate Bill 1243 (2024). Consultant shall disclose any contribution to an elected or appointed City official’s campaign or committee in an amount of 449400.1
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more than five hundred fifty dollars ($500) made within 12 months preceding the Commencement Date, by Consultant, its, her, or his agent, or another party affiliated with Consultant. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form, Exhibit C, to City prior to, or concurrent with, Consultant’s execution of this Agreement and no later than the Commencement Date.
5.8 Multi-Phased Projects. Pursuant to Government Code section 1097.6, Consultant’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.
Consultant shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant, if any, pursuant to this Agreement.
5.9 Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Ty Yurkovic shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.
5.10 Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City.
If City and Consultant cannot agree as to the substitution of key personnel, City may terminate this Agreement for cause.
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5.11 Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.
5.12 Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.
5.13 Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.
5.14 Federal Funding Requirements. This Agreement is funded in whole or in part with federal Community Development Block Grant – Mitigation (CDBG-MIT) funds administered by the California Department of Housing and Community Development (HCD). Consultant agrees to comply with all applicable federal statutes, regulations, executive orders, and guidance, including but not limited to 2 CFR Part 200 and 24 CFR Part 570. Consultant further agrees that all applicable provisions set forth in Exhibit D (Federal Terms and Conditions) are incorporated into this Agreement and are binding as if fully set forth herein.
5.15 Unique Entity Identifier (UEI) and SAM Registration. Consultant shall maintain an active registration in the System for Award Management (SAM) (www.sam.gov) throughout the term of this Agreement, including 449400.1
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a valid Unique Entity Identifier (UEI). Consultant shall ensure that its SAM registration remains current and active, with accurate information, at all times during the performance of this Agreement. Consultant shall not be debarred, suspended, or otherwise excluded from participation in federally funded programs. The City reserves the right to verify Consultant’s registration and eligibility status prior to contract execution and at any time during the term of this Agreement. Failure to maintain an active SAM registration and UEI, or loss of eligibility to participate in federally funded programs, may result in suspension of payments or termination of this Agreement. Consultant shall not use any subconsultant who is not registered with a UEI.
6. SUBCONTRACTING
6.1 General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.
6.2 Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.
6.3 Contract Provisions. Consultant shall ensure that all subcontracts include all applicable federal provisions required under this Agreement, including but not limited to those contained in Exhibit D. Consultant shall be responsible for ensuring subcontractor compliance with all federal requirements.
6.4 Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.
6.5 SAM Registration. All subconsultants shall maintain an active registration in the System for Award Management (SAM) (www.sam.gov) throughout the term of this agreement, including a valid Unique Entity Identifier (UEI). 449400.1
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7. COMPENSATION
7.1 General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services.
Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.
7.2 Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and classification or position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.
7.3 Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law.
Consultant shall be solely responsible for calculating, withholding, and paying all taxes.
7.4 Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.
7.5 Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.
7.6 City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.
7.7 Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall 449400.1
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have the right to withhold payments under this Agreement to offset that amount.
8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects including the design and preconstruction phases of a covered public works project. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.
9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.
10. RELATIONSHIP OF PARTIES
10.1 General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.
10.2 No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.
10.3 Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement 449400.1
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benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.
10.4 Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
11. INDEMNIFICATION
11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its subcontractors, in the performance of this Agreement. “City” shall include City, its officials, officers, agents, employees and volunteers.
11.2 Consultant to Indemnify City. Where the services to be provided by Consultant under this Agreement are design professional services, as that term is defined under Civil Code Section 2782.8, Consultant agrees to indemnify, defend and hold harmless, the City, its officers, officials, employees and volunteers from any and all claims, demands, costs or liability that actually or allegedly arise out of, or pertain to, or relate to the negligence, recklessness or willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for bodily injury, property damage or other loss, arising from the sole negligence, active negligence or willful misconduct by the City, its officers, official employees, and volunteers. If it is finally adjudicated that liability is caused by the comparative active negligence or willful misconduct of the City, then Consultant’s indemnification and defense obligations shall be reduced in proportion to 449400.1
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the established comparative liability of the City and shall not exceed the Consultant’s proportionate percentage of fault.
As respects all acts or omissions which do not arise directly out of the performance of design professional services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, and to the full extent permitted by law, Consultant agrees to indemnify, defend and hold harmless the City, its officers, officials, agents, employees, and volunteers from and against any claims, demands, losses, liability of any kind or nature (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees) where the same arise out of, are in connection with, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant, excepting those which arise out of the active negligence, sole negligence or willful misconduct of the City, its officers, officials, employees and volunteers.
11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise, Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole negligence, active negligence or willful misconduct of the City. If it is finally adjudicated that liability is caused by the comparative negligence or willful misconduct of an indemnified party, then Consultant’s indemnification obligation shall be reduced in proportion to the established comparative liability.
11.4 Attorneys’ Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.
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11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.
11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City.
11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf.
11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.
11.9 Civil Code. The parties are aware of the provisions of Civil Code 2782.8 relating to the indemnification and the duty and the cost to defend a public agency by a Design Professional and agree that this Section 11 complies therewith.
12. INSURANCE
12.1 Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant. Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.
12.2 Documentation of Insurance. City will not execute this Agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
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• Certificate of Insurance, indicating companies acceptable to City, with a Best’s Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: ADA UpgradesSilveira Community Center • Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.
12.3 Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $2,000,000 per occurrence, $4,000,000 aggregate
• General Liability:
• General Aggregate: $4,000,000
• Products Comp/Op Aggregate $4,000,000
• Personal & Advertising Injury $2,000,000
• Each Occurrence $2,000,000
• Fire Damage (any one fire) $ 100,000
• Medical Expense (any 1 person) $ 10,000
• Workers’ Compensation:
• Workers’ Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease – Policy Limit $1,000,000
• EL Disease – Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the City as additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and maximum 449400.1
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limits of coverage of any insurance policy or proceeds available to the named insured
12.4 General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.
12.5 Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers’ Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.
12.6 Automobile Liability Insurance. Covered vehicles shall include owned if any, non-owned, and hired automobiles and, trucks.
12.7 Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.
12.8 Claims-Made Policies. If any of the required policies provide coverage on a claims-made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ClaimsMade Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.
If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of contract work. 449400.1
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12.9 Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of Lakeport must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.
12.10 Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.
12.11 Notices. Contractor shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement.
Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Notices of Cancellation is: City of Lakeport, Attn: Risk Manager, 225 Park Street, Lakeport, California 95453.
12.12 Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, 449400.1
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employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.
12.13 Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself. Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. However, the Workers’ Compensation policy shall be endorsed with a waiver of subrogation in favor of the City for all work performed by the Consultant, its employees, agents and subcontractors.
12.14 Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant’s insurer in connection with the services under this Agreement.
12.15 Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement. City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement.
Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.
12.16 Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration of this Agreement.
13. MUTUAL COOPERATION
13.1 City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.
13.2 Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection 449400.1
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with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.
14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).
If to City
Ron Ladd
City of Lakeport
Public Works Director
225 Park Street
Lakeport, CA 95453
Telephone: (707) 263-5615
[email protected]
If to Consultant
Brian Whitmore
111 Mission Ranch Blvd, Suite 100
Chico, CA 95926
Telephone: (916) 626-1303
[email protected]
With courtesy copy to:
Mackenzie D. Anderson, Esq.
Lakeport City Attorney
Colantuono, Highsmith & Whatley, PC
420 Sierra College Drive, Suite 140
Grass Valley, CA 95945
Telephone: (530) 432-7357
Facsimile: (530) 432-7356
15. SURVIVING COVENANTS
The parties agree that the covenants contained in paragraph 5.13 (Records), paragraph 10.4 (Indemnification of CalPERS Determination), Section 11 (Indemnity), paragraph 12.8 (Claims-Made Policies), paragraph 13.2 (Consultant Cooperation in Defense of Claims), and paragraph 18.1 (Confidentiality) of this Agreement shall survive 449400.1
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the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.
16. TERMINATION
16.1 City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.
16.2 Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement upon 30 days’ notice.
16.3 Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.
16.4 Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.
17. INTERPRETATION OF AGREEMENT
17.1 Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.
17.2 Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the express provisions of this Agreement and the provisions of any document incorporated herein by reference, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.
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Professional Services Agreement – Design Professionals
Approved for use: 1/1/2025
17.3 Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.
17.4 Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
17.5 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.
17.6 No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this Agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.
18. GENERAL PROVISIONS
18.1 Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.
18.2 Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this 449400.1
Professional Services Agreement – Design Professionals
Approved for use: 1/1/2025
Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
18.3 Non-assignment. Both parties shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without the other party’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.
18.4 Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.
18.5 No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.
18.6 Time of the Essence. Time is of the essence for each and every provision of this Agreement.
18.7 Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, or sexual orientation. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and 449400.1
Professional Services Agreement – Design Professionals
Approved for use: 1/1/2025
selection for training. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.
18.8 Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.
18.9 Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.
18.10 Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.
18.11 Conflicting Terms. In the event of any conflict between this Agreement and Exhibit D, the strictest level of requirements shall control.
18.12 Attorneys’ Fees. In the event of a dispute arising out of the terms of this Agreement, including any action brought to declare the rights granted herein or to enforce any of the terms of this Agreement, the party prevailing in such dispute shall be entitled to all reasonable costs and litigation expenses actually incurred, including fees of attorneys and expert witnesses.
18.13 Venue. The venue for any litigation shall be Lake County, California and Consultant hereby consents to jurisdiction in Lake County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.
449400.1
Professional Services Agreement – Design Professionals
Approved for use: 1/1/2025
18.14 Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.
Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.
18.15 Recitals. The Recitals are incorporated by this reference. [Signature page follows]
449400.1
Professional Services Agreement – Design Professionals
Approved for use: 1/1/2025
TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement on the dates set forth below. “City”
City of Lakeport
By:_________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
Studio W Architects
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:
By:_________________________________
Kelly Buendia, City Clerk
Date:________________________
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Approved as to form:
By:__________________________________
Mackenzie Anderson, City Attorney
Date:________________________
449400.1
“EXHIBIT A”
SCOPE OF WORK
449400.1
“EXHIBIT B”
APPROVED FEE SCHEDULE
449400.1
“EXHIBIT C”
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
449400.1
CAMPAIGNCONTRIBUTIONDISCLOSUREPROVISIONS
Cities are subject to the campaign disclosure provisions detailed in Government Code Section 84308.
Please carefully read the following information to determine if the provisions apply to you. If you determine that the
provisions are applicable, the Campaign Disclosure Form must be completed and returnedtothe Citywithyourapplication.
1. No City councilmember or commissioner shall accept,
solicit, or direct a contribution of more than $500 from any party,1 financially interested participant,2 or agent3 while a proceeding is pending or for 12 months
subsequent to the date a final decision is rendered by the City. This prohibition commences when your application
has been filed, or the proceeding is otherwise initiated.
2. A party to a City proceeding shall disclose on the record of the proceeding any contribution of more than $500 made to any councilmember or commissioner by the party, or
agent, during the preceding 12 months. No party to or
participant in a City proceeding shall make a contribution of more than $500 to a councilmember or commissioner
during the proceeding and for 12 months following the date a final decision is rendered by the City. No agent to a party or participant shall make a contribution in any amount to a councilmember of commissioner during the proceeding
and for 12 months following the date a final decision is rendered by the City.
3. Prior to rendering a decision on a City proceeding,
any councilmember or commissioner who received
contribution of more than $500 within the preceding 12
months from any party, or agent, to a proceeding shall
disclose that fact on the record of the proceeding, and shall be disqualified from participating in the proceeding.
However, if any councilmember or commissioner receives
a contribution that otherwise would require disqualification, and returns the contribution within 30 days of making the decision, or knowing about the contribution and the
relevant proceeding, whichever comes last, that
councilmember or commissioner shall be permitted to
participate in the proceeding.
1 “Party” is defined as any person who files an application for, or is the subject of, a proceeding.
2 “Participant” is defined as any person who actively supports or opposes a particular decision in a proceeding.
3 “Agent” is defined as a person who represents a party in connection with a proceeding for compensation who appears before or otherwise communicates with the City for the purpose of influencing the proceeding. If an individual acting as an agent also is acting as an employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the individual and the entity or corporation are agents.
When a closed corporation is a party to a proceeding, the majority shareholder is subject to these provisions.
To determinewhether a campaign contribution ofmore than $500 has been made by you or your agent to a
councilmember or commissioner within the preceding
12 months, all contributions made by you or your agent
during that period must be aggregated.
Names of currentCity councilmembers and commissioners
are available on the City’s website. If you have questions about Government Code Section 84308, FPPC
regulations, or the Campaign Disclosure Form, please
contact the City Clerk.
CAMPAIGN CONTRIBUTION DISCLOSURE FORM
(a) Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, participant, or agent who has contributed more than $500 to any councilmember or
commissioner within the preceding 12 months:
1. ____________________________________
2. ____________________________________
3. ____________________________________
(b) Date and amount of contribution:
Date Amount $
Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to whom
contribution was made:
1. ____________________________________
2. ____________________________________
3. ____________________________________
(d) I certify that the above information is provided to the best of my knowledge.
Printed Name
Signature
Date Phone
To be completed by City:
Document No: ______________________________
449400.1
“EXHIBIT D”
FEDERAL TERMS AND CONDITIONS
449400.1
FEDERAL TERMS AND CONDITIONS:
During the performance of the contract, the Contractor must agree to comply with all applicable Federal laws and regulations including but not limited to the following:
AFFIRMATIVE ACTION:
The work to be performed under this contract is on a project assisted under a program providing direct federal financial assistance from the United States Department of Housing and Urban Development (HUD) and subject to 24 CFR 85.36(e). The CITY hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, disadvantaged, minority and women's business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award. Minority and women-owned and operated businesses encouraged to apply.
SECTION 3:
The work to be performed under this contract is on a project assisted under a program providing direct federal financial assistance from the HUD, Community Development Block Grant Program, and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 USC 1701u.
Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low and moderate income persons residing within the project area and that the contracts for work in connection with the project be awarded to eligible business concerns which are located in, or owned in substantial part by persons residing in the area of the project. Regulations for implementing the Section 3 clause are contained in 24 CFR 135, as amended, and as specified in the project specifications.
NON-DISCRIMINATION CLAUSE: During the
performance of this Agreement, Contractor and its subcontractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (e.g., cancer), age (over 40), marital status, and denial of family care leave. Contractor and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12990 (a-f) et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 7285 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part hereof as if set forth in full. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other Agreement.
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
EQUAL OPPORTUNITY:
During the performance of this Contract, the Contractor agrees as follows:
1. The Contractor with comply with Executive Order 11246 of September 24, 1965 entitled Equal Employment Opportunity as amended by Executive Order 11375 of October 1967 as supplemented in Department of Labor regulations (41 CFR chapter 60).
2. The Contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Contractor will take affirmative action to insure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment upgrading, demotion, transfer, recruitment, or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including 449400.1
apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City Setting forth the provisions of this nondiscrimination clause.
3. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, or national origin.
4. The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
5. The Contractor will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No.11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No.11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
7. The Contractor will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24,1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the contractor may request the United States to enter into such litigation to protect the interests of the United States.
8. The Contractor shall file, and shall cause each of his subcontractors to file, Compliance Reports with the contracting agency or the Secretary of Labor as may be directed. Compliance Reports shall be filed within such times and shall contain such information as to the practices, policies, programs, and employment policies, programs, and employment statistics of the contractor and each subcontractor, and shall be in such form, as the Secretary of Labor may prescribe.
9. Bidders or prospective contractors or subcontractors may be required to state whether they have participated in any previous contract subject to the provisions of this Order, or any preceding similar Executive order, and in that event to submit, on behalf of themselves and their proposed subcontractors, Compliance Reports prior to or as an initial part of their bid or negotiation of a contract.
10. Whenever the Contractor or subcontractor has a collective bargaining agreement or other Contract or understanding with a labor union or an agency referring workers or providing or supervising apprenticeship or training for such workers, the Compliance Report shall include such information as to such labor union's or agency's practices and policies affecting compliance as the Secretary of Labor may prescribe: Provided, That to the extent such information is within the exclusive possession of a labor union or an agency referring workers or providing or supervising apprenticeship or training and such labor union or agency shall refuse to furnish such information to the contractor, the contractor shall so certify to the Secretary of Labor as part of its Compliance Report and shall set forth what efforts he has made to obtain such information.
11. The Secretary of Labor may direct that any bidder or prospective contractor or subcontractor shall submit, as part of his Compliance Report, a statement in writing, signed by an authorized officer or agent on behalf of any labor union or any agency referring workers or providing or supervising apprenticeship or other training, with which the bidder or prospective contractor deals, with supporting information, to the effect that the signer's practices and policies do not discriminate on the 449400.1
grounds of race, color, religion, sex or national origin, and that the signer either will affirmatively cooperate in the implementation of the policy and provisions of this order or that it consents and agrees that recruitment, employment, and the terms and conditions of employment under the proposed contract shall be in accordance with the purposes and provisions of the order. In the event that the union or the agency shall refuse to execute such a statement, the Compliance Report shall so certify and set forth what efforts have been made to secure such a statement and such additional factual material as the Secretary of Labor may require.
12. The Contractor will cause the foregoing provisions to be inserted in all subcontracts for work covered by this Agreement so that such provisions will be binding upon each subcontractor, provided that the foregoing provisions shall not apply to contracts or subcontracts for standard commercial supplies or raw materials.
CONFLICT OF INTEREST OF MEMBERS, OFFICERS, OR EMPLOYEES OF CONTRACTORS, MEMBERS OF LOCAL GOVERNING BODY, OR OTHER PUBLIC OFFICIALS:
Pursuant to 24 CFR 570.611, no member, officer, or employee of the Grantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercise or have exercised any functions or responsibilities with respect to CDBG activities assisted under this part, or who are in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest or benefit from a CDBGassisted activity, or have a financial interest in any contract, subcontract or agreement with respect to a CDBGassisted activity or its proceeds, either for themselves or those with whom they have business or immediate family ties, during their tenure or for one (1) year thereafter. The Grantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this Section.
INSURANCE: Maintenance, if so
required by law, unemployment insurance, disability insurance and liability insurance, which is reasonable to compensate any person, firm, or corporation, who may be injured or damaged by the contractor, or any subcontractor in performing the grant activity(ies) or any part of it.
DISADVANTAGED/MINORITY/WOMEN BUSINESS ENTERPRISE FEDERAL REGULATORY REQUIREMENTS UNDER 24 CFR 85.36(e): The Contractor will take all necessary affirmative steps to assure that minority firms, women's business enterprises, and labor surplus area firms are used when possible.
1. Affirmative steps shall include:
i. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
ii. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;
iii. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises; iv. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; v. Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce.
COPELAND “ANTI-KICKBACK” ACT (18 U.S.C. 874):
Contractor shall comply with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) as supplemented in Department of Labor regulations (29 CFR Part 3).
COMPLIANCE WITH ALL FEDERAL LABOR STANDARD PROVISIONS: Contractor shall comply with all provisions contained in the form HUD-4010, Federal Labor Standards Provisions. 449400.1
COMPLIANCE WITH SECTIONS 103 AND 107 OF THE CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. 327-330):
Contractor will comply with Sections 103 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor regulations (29 CFR part 5). Requires the contracting officer to insert the clauses set forth in 29 CFR part 5, Construction contracts awarded by grantees and subgrantees in excess of $2000, and in excess of $2500 for other contracts which involve the employment of mechanics or laborers)
REQUIREMENTS AND REGULATIONS PERTAINING TO DATA AND DESIGN:
All data and design and engineering work created under this Agreement shall be owned by the City and shall not be subject to copyright protection. The rights to any invention which is developed in the course of this Agreement shall be the property of the City.
REQUIREMENTS AND REGULATIONS PERTAINING TO REPORTING:
The City, State CDBG, HUD and the Comptroller General of the United States or any of their duly authorized representatives shall be granted access to any books, documents, papers and records of Contractor which are directly pertinent the contract.
COMPLIANCE WITH CLEAN AIR ACT AND CLEAN WATER ACT:
Contractor shall comply with all applicable standards, orders and requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857(h).
1. Contractor shall comply with all applicable standards, orders and requirements issued under Section 508 of the Clean Air Act (33 U.S.C. 1368).
2. Contractor shall comply with Executive Order 11738 and Environmental Protection Agency regulations (40 CFR Part 15).
COMPLIANCE WITH ENERGY POLICY AND CONSERVATION ACT (Pub. L. 94-163, 89 Stat. 871):
The Contractor shall comply with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94-163,89 Stat. 871).
D/MBE/WBE IMPLEMENTATION GUIDELINES:
The following information, as applicable, shall be retained by Contractor and produced upon request by General Services if determined by General Services to be necessary to establish the bidder's "good faith efforts" to meet the Disadvantaged/Minority/Women Business Enterprise (D/M/WBE) requirements.
1. The names and dates of advertisement of each newspaper, trade paper, and minority- focus paper in which a request for D/M/WBE participation for this project was placed by the bidder.
2. The names and dates of notices of all certified D/M/WBEs solicited by direct mail for this project and the dates and methods used for following up initial solicitations to determine with certainty whether the D/M/WBEs were interested.
3. The items of work for which the bidder requested subbids or materials to be supplied by D/M/WBEs, the information furnished interested D/M/WBEs in the way of plans, specifications and requirements for the work, and any breakdown of items of work into economically feasible units to facilitate D/M/WBE participation. Where there are D/M/WBEs available for doing portions of the work normally performed by the bidder with his own forces, the bidder will be expected to make portions of such work available for D/M/WBEs to bid on.
4. The names of D/M/WBEs who submitted bids for any of the work indicated in (3) above, which were not accepted, a summary of the bidder's discussions and/or negotiations with them, the name of the subcontractor or supplier that was selected for that portion of work, and the reasons for the bidder's choice. If the reason for rejecting the D/M/WBE bid was price, give the price bid by the rejected D/M/WBE and the price bid by the selected subcontractor or supplier.
5. Assistance that the bidder has extended to D/M/WBEs identified in (4) above to remedy the deficiency in their sub-bids.
6. To find a D/M/WBE certified firm, you may call (916) 445-3520, go on-line to:
http://www.dot.ca.eov/hq/bep, or via mail at: D/M/WBE Listing for County, CalTrans - Publications 449400.1
Distribution Unit, 1900 Royal Oaks, Sacramento, CA 95815-3800.
AUDIT, RETENTION AND INSPECTION OF RECORDS:
The Contractor agrees that the (City/County), the Department of Housing and Community Development, the Federal Department of Housing and Urban Development (HUD), or its designee will have the right to review, obtain, and copy all records pertaining to performance of this Agreement. The Contractor agrees to provide any relevant information requested and shall permit the (City/County), the Department of Housing and Community Development, the Federal Department of Housing and Urban Development (HUD), or its designee access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with California Public Contract Code (PCC) Section 10115 et seq., Government Code (GC) Section 8546.7 and 2 CCR 1896.60 et seq.
The Contractor further agrees to maintain such records for a period of five (5) years after final payment under this Agreement, and that on or before the end of the five (5) year audit/retention period, the Consultant shall release and deliver to the (City/County) all original records and related documentation.
CITY OF LAKEPORT
Statement of Qualifications for ADA
Upgrades-Silveira Community Center
Submitted by Studio W Architects
May 6, 2026
SOQ
City of Lakeport — 2 —
CONTENTS
4.1 Cover Letter
4.2 Executive Summary
4.3 Respondent’s
Qualifications
4.4 Project Experience
4.5 Project Understand &
Methodology
4.6 Key Personnel
Resumes
4.7 Schedule of Tasks
4.8 Fee Schedule
Separate File
City of Lakeport — 3 —
COVER LETTER
4.1 May 6, 2026
Olivia Grupp
Project Manager
City of Lakeport
225 Park Street
Lakeport, CA 95453
[email protected]
Subject: Statement of Qualifications for ADA Upgrades-Silveira Community Center Dear Ms. Grupp & Members of the Selection Committee,
On behalf of Studio W Architects, it is my pleasure to present our proposal to the City of Lakeport for improvements to the Silveira Community Center as a result of receiving recent federal grant monies.
Our experience working with the City and knowledge of the facility, coupled with the resources necessary to complete the design work, make us an excellent choice for the City in this selection process.
Beginning in 2021, Studio W began working with the City of Lakeport, the City of Clearlake and Lake County to develop a feasibility study for future recreation and indoor pool facilities (completed in 2022). This led to a partnership between Studio W and these entities that culminated in improvements to the City of Clearlake’s City Hall (completed in 2023) and the study for the City of Lakeport’s Silveira Community Center (also completed in 2023). Not only are we very familiar with the Center, but we have proven that our responsiveness and attention to clients in the Lake County region can help them realize their facility goals. This has since lead to additional partnerships with Lake County Tribal Health Consortium, with whom we began working on facilities improvements in Lakeport starting in 2025.
We understand the key to success of this project is to maintain as much scope as possible within the confines of the federal grant. Given our knowledge of the facility and hard work in serving clients such as the City of Lakeport in the past, we are confident we can deliver. Not only have we physically observed the interior and exterior conditions of the building, but we intimately understand the vision and goals for this facility in the future.
If you have any questions regarding our approach, schedule or fee, please do not hesitate to ask. We appreciate the opportunity to continue our work with the City of Lakeport.
Sincerely,
Brian Whitmore, AIA, LEED AP
CEO, Principal-in-Charge
916.626.1303 c | [email protected]
Authorized Representative
Studio W is in receipt of Addena 1 and 2, both released April 28, 2026. 111 Mission Ranch Boulevard, Suite 100, Chico, CA 95926 | 530.464.0360 p | StudioW-Architects.com City of Lakeport — 5 —
EXECUTIVE
SUMMARY
4.2 City of Lakeport — 6 —
Lake County Tribal Health Southshore Clinic | Clearlake, CA Given the knowledge and experience in conceptual
design for the Silveira Community Center in the past,
Studio W will be able to “hit the ground running” with
project initiation and verification for the City’s ADA
Upgrades Project. While some work has already been
completed and it’s likely that program and City staff
have changed since then, we have a strong sense of
the community’s needs plus a proven track record in
meeting budgets and schedules for public works projects of all kinds.
This project will be led by Ty Yurkovic, a seasoned
project manager who serves as a client leader for our
firm out of our Chico office. Currently, Ty is working with Lake County Tribal Health Consortium and is in the
Lakeport region frequently, making it easy for him and his team to provide design and construction phase support,
as may be necessary.
Key considerations for the success of this project include ensuring the total project costs (both hard and soft) is maintained within the confines of the federal grant; the work designed meets the requirements of that grant;
and that the radon and hazardous material testing,
if actionable, have cost effective recommendations
for action. Our schedule is aggressive but realistic, in achieving a goal of 33 weeks for project occupancy
so the community may quickly and effectively make
improvements and enhance the community center for
years to come.
4.2 EXECUTIVE
SUMMARY
City of Lakeport — 7 —
RESPONDENT’S
QUALIFICATIONS
4.3 City of Lakeport — 8 —
4.3 RESPONDENT’S
QUALIFICATIONS
Firm Information
» 111 Mission Ranch Boulevard
Suite 100
Chico, CA 95926
» 530.464.0360 p
» StudioW-Architects.com
Contacts
Brian Whitmore, AIA, LEED AP
Principal-in-Charge, CEO,
Proposal Contact
[email protected]
916.254.5602 o | 916.626.1303 c
Ty Yurkovic, AIA
Senior Project Manager, Associate
Principal, Project Contact
[email protected]
530.464.0361 o | 530.774.6713 c
STUDIO W ARCHITECTS
Architecture
Established in 1989, Studio W Architects has extensive experience in the master planning, design, funding and construction administration of private and public works projects. With 37 employees across four offices in Chico, Sacramento, San Jose and Newport Beach, we are able to provide full service architecture throughout California and also enjoy close proximity to the regulatory agencies that govern these projects, including State and local jurisdictions.
Our expertise in the design of public works and commercial facilities has been developed over the firm’s 37 years of history with successful delivery of over $6 billion in projects. Studio W’s experience encompasses projects of all types and sizes, from tenant improvements, space planning and modernizations, expansions, additions and complexes.
Our comprehensive approach to the architectural design process includes programming, master planning and project implementation.
Additional service offerings include sustainability, program management, financial strategies and entitlements assistance.
Studio W’s Sacramento Office
City of Lakeport — 9 —
Architecture
» Agency Approvals & Coordination
» Budgeting & Cost Estimating
» Building Envelope
» Comprehensive Design (schematic
design, design development,
construction documents & bid
assistance)
» Construction Administration
» Delivery Method Evaluation
» Life Cycle Analysis
» Pre-Construction Assistance
» Project Management
» Quality Assurance/Control
» Scheduling
» Site Analysis & Selection
» Site Survey & Testing Procurement
» Specifications
» State Funding/Eligibility Guidance
» Sustainable/LEED Design
» Value Engineering
Services
Studio W provides comprehensive architecture, programming/planning and interiors services that go beyond building design. We create environments where people learn, play, work, heal, collaborate and thrive. Our award-winning designs are a reflection of the vision of the owners and users we work with throughout the project development process.
Programming & Planning
» Bond Program Management
» Community Outreach
» Cost Estimating
» Design Guidelines
» Design Workshops
» Design Standards
» Facilitating Public-Private
Partnerships
» Facilities Existing Conditions &
Needs Assessments
» Facilities Planning & Programming
» Feasibility/Scoping Studies
» Funding & Cash Flow Management
» Land Entitlements
» Master Planning
» Property Acquisition
» Site Planning
» Specifications
Harvard Square Tenant Improvement | Sacramento, CA
Interiors
» Acoustics Design Services
» BOMA Calculations
» Food Service Design Services
» Furnishings, Fixtures & Equipment
(FF&E) & Technology Procurement
& Selections
» Interior Architecture
» Interior Finishes Selection
» Leasing Exhibit Assistance
» Space Planning
» Tenant Improvements
» “Test Fit” Space Layouts
City of Lakeport — 10 —
Gavden Development
Sacramento, CA
Patrick Molloy
President
916.358.9174
[email protected]
Reference for Studio W Architects
Barker Pacific Group
Roseville, CA
Mark Handin
Partner
213.624.1811
[email protected]
Reference for Studio W Architects
Gabion REA
International
Salman Mistry
Managing Director
917.434.1426
[email protected]
Reference for Partner Engineering &
Science
City of Roseville
Roseville, CA
Paul Richardson
Director
916.774.5276
[email protected]
Reference for Studio W Architects
City of Stockton
Stockton, CA
Mike Niblock
Director
209.937.8266
[email protected]
Reference for Studio W Architects &
Cumming Group
Judicial Council of California
San Bernardino, CA
Kenneth Street
Project Manager, Facilities Services
Administrative Division
909.962.9047
[email protected]
Reference for Studio W Architects &
Salas O’Brien
City of Lakeport
Lakeport, CA
Nicholas Walker
Former Director of Finance
(now with the Town of Windsor)
707.838.5003
[email protected]
Reference for Studio W Architects &
Cumming Group
Lake County Tribal Health
Consortium
Lake County, CA
Steve Rugg
Project Manager
[email protected]
Reference for Studio W Architects &
NorthStar
City of Clearlake
Clearlake, CA
Alan Flora
City Manager
[email protected]
707.994.8201 X116
Reference for Studio W Architects &
Salas O’Brien
General References
The hallmark of the Studio W Architects’ design philosophy is the relationships we build with our clients. Truly understanding the needs, wants and motivations of our clients and their projects allows us to put forth great solutions. Our leaders are passionate about developing lasting relationships with the people with whom we work. This naturally lends itself to interactions built on trust, respect and reliability, resulting in outstanding customer service and satisfaction. We encourage you to contact the individuals below to provide a testament to Studio W Architects’ innovative approach, quality service and ability to successfully meet project objectives, schedules and budgets.
Harvard Square Tenant Improvement | Sacramento, CA
City of Lakeport — 11 —
Firm Information
» 111 Mission Ranch Boulevard
Suite 100
Chico, CA 95926
» 530.893.1600 p
» northstareng.com
Contacts
Ross Simmons
Civil Principal
[email protected]
530.588.5199 c
NORTHSTAR
Civil Engineering
NorthStar offers a wide array of civil engineering services, specializing in municipal and capital design, water resource management and public works support. Their experienced team handles everything from roadway improvement designs to comprehensive water, sewer and stormwater infrastructure projects. Whether assisting with grading and site plans, overseeing construction management or offering city staff augmentation, they ensure every project runs smoothly and adheres to regulatory standards.
With a focus on innovation and quality, NorthStar is your reliable partner for civil engineering excellence.
The NorthStar team has years of experience facilitating the management of complex projects from conception through construction. Working for both the public and private sectors, their work experience on roads, bridges, parks and other public works infrastructure projects in numerous settings with a variety of funding sources has provided them with the experience required to deliver results on time and within budget. NorthStar is a values-based company with a teamcentric approach to every project. They are partners with thier clients, agencies and the communities they serve — taking ownership of their work, performance and the success of all endeavors.
Lake County Tribal Health Southshore Clinic | Clearlake, CA City of Lakeport — 12 —
Firm Information
» 2700 Watt Avenue, RM 4475
Sacramento, CA 95821
» 916.927.5204 p
» salasobrien.com
Contacts
Ed David
MEP Principal
[email protected]
760.450.6801 c
SALAS O’BRIEN
Mechanical, Electrical & Plumbing Engineering
Founded in 1975, Salas O’Brien expanded its reach and services to establish, a national, full service engineering firm. With a mission to create sustainable, quality solutions, Salas O’Brien prides itself on excellence.
Salas O’Brien rises above the competition with their reputation for responsive, personal service, backed by the firm’s full complement of in-house resources in all disciplines, to address the most challenging project demands. Our team includes engineers, drafters, cost estimators and administrative staff—all working together to provide cohesive, comprehensive design solutions.
Salas O’Brien has worked on a wide variety of projects within California and throughout the United States encompassing new construction, additions, modernizations, tenant improvements and renovations of technology and people based facilities, such as offices, commercial, retail and governmental facilities and spaces. Salas O’Brien has designed projects that received certification for LEED Certified, Silver, Gold and Platinum.
City of Irvine Civic Center Expansion | Irvine, CA
City of Lakeport — 13 —
Firm Information
» 1512 Eureka Road, Suite 205
Roseville, CA, USA
» 916.886.3062 p
» partneresi.com
Contacts
Taylor McCleery
Radon & Asbestos Certified Project
Scientist
[email protected]
279.900.4998 c
PARTNER ENGINEERING & SCIENCE
Radon & Asbestos Testing
Partner is the leading provider of engineering, environmental, construction, energy and valuation consulting for the commercial real estate industry.
They help clients manage risk, make smart investments and optimize asset performance.
Partner’s team of qualified Radon measurement and mitigation professionals works with clients to navigate the best testing protocols in order to create the most cost-efficient mitigation plans. Partner has assisted hundreds of public and private clients in identifying their radon risk and recommending workable, effective solutions.
Asbestos surveys are required by federal law in most buildings where planned renovation and demolition will disturb the building materials. They are also commonly required during due diligence as dual protection from exposure risks and legal liability.
Partner provides asbestos surveys nationwide for all types of commercial and multifamily real estate. Their team of certified professionals stays current with state, local and federal regulations and certification requirements, including broad certifications such as EPA AHERA, Certified Asbestos Consultant (CAC) and Building Inspector.
Partner also provides services to assist with asbestos removal, including abatement oversight, air monitoring and clearance sampling to ensure asbestos fibers are not present in the air after removal.
City of Lakeport — 14 —
Firm Information
» 3400 Douglas Boulevard Suite 120
Roseville, CA 95661
» 916.660.9030 p
» cumming-group.com
Contacts
Cheryl Kurtz
Director, Cost Management
[email protected]
916.591.9389
CUMMING GROUP
Cost Estimating
Cumming Group is passionate about helping their clients execute, complex projects on-time and within budget. Their project and cost management services are specifically tailored to each client’s needs and add meaningful value at every step of a project’s development. Drawing on deep expertise in the communities and sectors they serve, they anticipate and solve problems, deliver solutions and drive results. Since opening their doors in 1996, Cumming Group has grown to 70+ offices globally and is now home to more than 3,000 team members – including many of the brightest minds in the industry.
City of Stockton Victory Park Pool Renovation | Stockton, CA City of Lakeport — 15 —
PROJECT
EXPERIENCE
4.4 City of Lakeport — 16 —
Johnson Pool Renovation Phase II | Roseville, CA
4.4 PROJECT
EXPERIENCE
Public Works Experience
City of Lakeport
» Silveira Community Center
Conceptual Design
» Recreation Center Feasibility
Study (in collaboration with City of
Clearlake & Lake County)
City of Clearlake
» On-Call Consulting Services
Agreement
» City Hall Interior Tenant
Improvements
City of Irvine
» On-Call Consultant Agreement
» Civic Center Expansion Conceptual
Design
» City Hall Offices Tenant
Improvements
» IT Department Renovation
Conceptual Design
» Maintenance & Operations
Building 3 Tenant Improvements
» Public Safety Locker Room Remodel
» Train Station ADA Survey
City of Oroville
» Corporation Yard Multi-Building
Remodel & Site Work
City of Roseville
» On-Call Architectural Services
Contract for Aquatics Facilities
» Johnson Pool Renovation Phase II
» Mike Shellito Indoor Pool & Roseville
Aquatic Complex Assessments
» Vernon Street Sprayground
RELEVANT EXPERIENCE
Studio W’s civic experience encompasses projects of all types and sizes, including administrative buildings, recreational facilities, community centers, aquatic complexes, libraries and performing arts venues. Additionally, the firm possesses an impressive portfolio of educational, commercial, retail, healthcare and Native American facilities throughout California.
City of Lakeport — 17 —
San Benito County
» Hall of Records Renovation
Town of Paradise
» Town-Wide Facilities Master Plan
» Corporation Yard
» Fire Station Feasibility Study
Commercial Experience
Barker Pacific Group
(Roseville, CA)
» Douglas Corporate Center Tenant
Improvements
» Lava Ridge Office Complex Tenant
Improvements
Clear Capital (Roseville, CA)
» 1410 Rocky Ridge Court Tenant
Improvements
CORE (Roseville, CA)
» Lava Ridge Court Office Tenant
Improvements
» Roseville Headquarters Complex
Hines (Roseville, CA)
» Olympus Center Tenant
Improvements
Natomas Charter School
(Sacramento, CA)
» Office Tenant Improvements
New Economics & Advisory
(Roseville, CA)
» Office Tenant Improvements
Placer Academy Charter School
(Rocklin, CA)
» Entitlements & Temporary
Portables for Tenant Improvements
Rocklin Academy Charter
School (Rocklin, CA)
» Gateway Campus Shade Structure
» Western Sierra Collegiate Academy
Classroom Projects & Cooking
Kitchen
» Western Sierra Collegiate Academy
Kathy Lund Park Athletic Fields
Saqui Law Group (Roseville, CA)
» Office Tenant Improvements
Sharif Jewelers (Roseville, CA)
» Roseville Office Building 3
City of Sacramento
» North Natomas Community Center
& Aquatics Complex
» Land Park Amphitheater Historic
Renovation
City of Stockton
» Victory Park Pool Renovation
Judicial Council of California
» Indefinite Duration/Indefinite
Quantity On-Call Contract
» San Bernardino Courthouse
Courtrooms Renovation
Lake County Tribal Health
Consortium
» Administration Building
» Craig Ave Physical Therapy/Pool &
Spa
» DaVita Clinic Remodel
» Headquarters & Health Services
Facilities Master Plan
» Southshore Pain & Wellness Clinic
Remodel
» Southshore Medical & Dental Clinic
» Vista Point Administration Building
» Vista Point Master Plan
Southshore Pain & Wellness Clinic Remodel | Clearlake, CA City of Lakeport — 18 —
SILVEIRA COMMUNITY CENTER
CONCEPT DESIGN
City of Lakeport | Lakeport, CA
The Silveira Community Center project for the City of Lakeport involved the creative rehabilitation of an existing Bank of America building to serve as a community center for special events. The facility was gifted to the City and has operated loosely as a community space with minimal improvements up until this time.
The vision for the new project includes extensive improvements of the interior to provide a dedicated reception area, storage and dressing facilities, along with new restrooms and improved food service. The primary banking area is being remodeled to include one large community center space with improved lighting, acoustics, audio/visual equipment and finishes, and have the ability to sub-divide into two smaller spaces for presentations, professional development or special events. This center works in conjunction with the neighboring park improvements the City has planned along their waterfront. project type Space Conversion & Tenant Improvement Conceptual Design status Completed 2023
size 6,587 SF
construction cost N/A
contact Nicholas Walker
Former Director of Finance
(now with the Town of Windsor)
707.838.5003
[email protected]
key relevancies
» Project Planning Phase 1
» Conceptual Design & Space Planning
» ADA Upgrades
» Restroom Upgrades
City of Lakeport — 19 —
CITY HALL INTERIOR TENANT IMPROVEMENTS
City of Clearlake | Clearlake, CA
Studio W has an on-call contract with the City of Clearlake to provide architectural services for various projects through the Public Works/Engineering and Development Services Departments. The scope of services generally consists of preparing concept designs, construction drawings, technical specifications and construction oversight of City-owned properties. The projects are funded by various sources, including general funds, grant funding and federal funding.
Through our on-call contract, Studio W was hired by the City of Clearlake to renovate the existing City Hall. The $1.2 million project entailed tenant improvements of the building department office suite, including modernization of existing restrooms and lockers.
project type Office Tenant Improvements
status Completed 2024
size 21,890 SF
construction cost $1.2 million
contact Alan Flora, City Manager
[email protected] 707.994.8201 X116
key relevancies
» ADA Upgrades
» Restroom Upgrades
» City Municipality
» Federal & Grant Funding
BEFORE
City of Lakeport — 20 —
City Hall Interior Tenant Improvements (cont.)
BEFORE
BEFORE
BEFORE
BEFORE
City of Lakeport — 21 —
SAN BERNARDINO
COURTHOUSE
COURTROOMS
RENOVATION
Judicial Council of California |
San Bernardino, CA
Studio W possesses an Indefinite
Delivery/Indefinite Quantity (ID/IQ)
Contract with the Judicial Council of
California which prequalifies us to
perform services at courts and related
support facilities throughout California.
The San Bernardino Courthouse
required modernization of the annex
to provide courtrooms and associated
spaces for six new judges on the
fourth and fifth floors, inclusive of all
code required ADA access upgrades,
furniture, finishes, refurbishment
of the HVAC system and electrical
upgrades. In addition, we provided
space configurations for modular
work stations to be added on the
second floor for support staff. Studio
W completed the conceptual design
set based upon the Judicial Council’s
Trials Court Facilities Standards.
project type Space Conversion Tenant
Improvements
status Completed 2024
size 42,900 SF
construction cost $1.2 million
contact Kenneth Street, Project Manager,
Facilities Services Administrative Division
909.962.9047 cell |
[email protected]
key relevancies
» ADA Upgrades
» Restroom Upgrades
» Civic Municipality
» Furniture & Finishes Upgrades
City of Lakeport — 22 —
VICTORY PARK POOL RENOVATION
City of Stockton | Stockton, CA
The City of Stockton’s Victory Park Pool was originally constructed in 1948 in Central California, where it quickly became a staple for a community whose temperatures are often in excess of 100 degrees. When the facility shut down in 2013, disheartened residents encouraged the City to find a way to reopen this community staple. Since then, the City obtained partial funding for the renovation and replacement of the pool from the California Department of Parks & Recreation Proposition 68 (2018 Bond Act).
Studio W’s team has worked to preserve the integrity of existing facilities, including heritage trees, tennis courts, ponds, a fire station and access roads. The new facility boasts a pool, shade structures, parking lot, basketball court, bike racks, access path and aquatics building and integrated breezeway. Ticketing, pool equipment, lifeguard room, restrooms and the dedication plaques formerly housed in the previous facility are featured in the aquatics building.
project type Pool & Pool House Renovation
status Completed 2025
size 5,271 SF
construction cost $3.7 million
contact Mike Niblock, Director
209.937.8266 |
[email protected]
key relevancies
» ADA Upgrades
» Restroom Upgrades
» Interior & Exterior Improvements
» City Municipality
City of Lakeport — 23 —
JOHNSON POOL RENOVATION PHASE 2
City of Roseville | Roseville, CA
Phase II of the Johnson Pool Remodel project rejuvenated and reopened a historic City facility for the Roseville community. Originally built in 1921 and renovated in the 1960s, this family-friendly pool was in need of safety and function upgrades.
Studio W worked with the City to completely redesign the pool deck, pool, mechanical/chemical building and storage building, while focusing on upgrading the existing building to bring it up to code compliance. The existing administration and locker room buildings were also modernized with accessibility upgrades and functionality improvements. A shade structure and seating area were added, as well as a reconfiguration of the lower landscaped area to accommodate pool deck access for pool functions and events.
project type Pool & Pool House Renovation
status Completed 2025
size 15,203 SF
construction cost $3.8 million
contact Paul Richardson, Director
916.774.5276 |
[email protected]
key relevancies
» ADA Upgrades
» Restroom Upgrades
» Interior & Exterior Improvements
» City Municipality
City of Lakeport — 24 —
HARVARD SQUARE OFFICE COMPLEX
Gavden Development | Sacramento, CA
The Harvard Square office building is located in the Arden District of Sacramento—an area that is going through a period of resurgence. This tenant improvement project by Studio W Architects and Gavden Development aligns with that trend and contributes to the redevelopment of the area.
The project included a spec suite (property manager’s office), an office “amenities” cafe space and outdoor seating area to help the investor’s attract prospective tenants to the building. The signature feature of the renovation is the roll-up glass door that connects the café to the outdoor seating area. project type Tenant Improvements
status Completed 2017
size 5,260 SF
construction cost $680,000
contact Patrick Molloy, President
916.358.9174 |
[email protected]
key relevancies
» ADA Upgrades
» Interior & Exterior Improvements
City of Lakeport — 25 —
STUDIO W ARCHITECTS
SACRAMENTO OFFICE
Studio W Architects | Sacramento, CA
Studio W Architects transformed and rejuvenated an existing commercial property at 1930 H Street in midtown Sacramento to be the new home of the firm’s Sacramento Studio.
The single-story, 8,000 square foot building is located adjacent to the new AIA California office, providing a strong design synergy for our two practices.
The renovated space boasts a contemporary workplace environment with a lobby/reception area off the H Street entrance, an open workstation area, private offices, conference/meeting rooms, a staff kitchen/lounge and a workroom with a library and showroom for materials and products. Exterior improvements include façade, lighting, landscaping and parking upgrades.
The midtown district of Sacramento has experienced a resurgence over the past decade. The bustling urban core features a mix of trendy eateries, nightlife, arts and culture, retail, workspace and residential. Studio W Architects is excited to be a part of the energy of the area!
project type Regional Office
status Completed 2021
size 8,000 SF
construction cost $1.7 million
contact Chelsea Pozar, President
916.254.5600 | [email protected]
key relevancies
» ADA Upgrades
» Restroom Upgrades
» Adaptive Re-Use
» Furniture & Finishes Upgrades
» Interior & Exterior Improvements
City of Lakeport — 26 —
DOUGLAS CORPORATE CENTER
Barker Pacific Group | Roseville, CA
Barker Pacific Group’s property at 2999 Douglas Boulevard features a threestory office building in Roseville, CA. The financial group bought the complex and quickly recognized that upgrading the outdated amenities, including the entrance, interior lobby and café, would help them to realize greater value for their tenants.
Studio W Architects’ design solution includes complete modernization of the lobby and outdoor spaces to develop a warm and rich interior, one indicative of the Sutter Club or The Citizen Hotel in Downtown Sacramento, and unlike anything Roseville has to offer currently. This includes a mix of classic and contemporary furniture and finishes, green walls, a video wall, activated outdoor patio areas and an outdoor café.
project type Tenant Improvements
status Completed 2019
size 108,000 SF
construction cost $1.5 million
contact Mark Handin, Partner
213.624.1811 | [email protected]
key relevancies
» ADA Upgrades
» Restroom Upgrades
» Furniture & Finishes Upgrades
» Interior & Exterior Improvements
City of Lakeport — 27 —
PROJECT
UNDERSTAND &
METHODOLOGY
4.5 City of Lakeport — 28 —
1 PROJECT INITIATION & VERIFICATION
4.5 PROJECT UNDERSTAND &
METHODOLOGY
Consultants Involved
» Studio W, Architect
» Salas O’Brien, MEP
Deliverables
» Site conditions narrative
» Meeting schedule
» Acknowledgement of
applicable documentation
Studio W will provide field verification
of existing architectural, electrical,
and HVAC conditions considering
recent system upgrades may have
altered service locations. We will set
meetings with City staff to confirm
project scope, schedule and budget
requirements and review applicable
environmental documentation and
NEPA-related conditions associated
with the federal funding.
Duration 2 weeks
2 ENVIRONMENTAL COMPLIANCE—RADON TESTING
Consultants Involved
» Studio W, Architect
» Partner, Radon Testing
Deliverables
» Radon & Hazardous
Materials Report w/
Recommendations
Studio W’s consultant, Partner
Engineering & Science, will conduct
Radon testing of the Silveira
Community Center as required
by NEPA environmental review
compliance and applicable federal
guidance. We will coordinate
testing locations, methodology
and timing with City staff to ensure
representative results for impacted
occupied spaces and prepare a
report with recommend action, if
any. This task will include hazardous
materials testing and reporting/
recommendation, as necessary.
Duration 4 weeks
3 DESIGN DEVELOPMENT
Consultants Involved
» Studio W, Architect
» NorthStar, Civil
» Salas O’Brien, MEP
» Cumming, Cost Estimating
Deliverables
» Conceptual design
alternatives
» Cost estimate
» Updated schedule
Studio W will prepare conceptual
design alternatives based on
reference materials provided by
the City incorporating ADA and
CBC compliance and any radon
or hazardous materials related
considerations. This includes
professional cost estimating and any
update to the project schedule.
Duration 3 weeks
City of Lakeport — 29 —
4 CONSTRUCTION DOCUMENTS
Consultants Involved
» Studio W, Architect
» NorthStar, Civil
» Salas O’Brien, MEP
» Cumming, Cost Estimating
Deliverables
» Construction documents
» Updated cost estimate
» Updated schedule
Studio W will prepare plans and
specifications suitable for public
bidding, including all necessary
contract provisions as prescribed
by the federal grant and with
consideration for radon or any
hazardous materials.
Duration 7 weeks, including consideration for City review 5 BIDDING ASSISTANCE
Consultants Involved
» Studio W, Architect
Deliverables
» Pre-Bid RFI responses
» Bid addenda (if necessary)
Studio W will assist City staff in
responding to bidder requests
for information and prepare any
addenda, as necessary, including
record of bid opening. Duration 4 weeks
6 CONSTRUCTION PHASE SUPPORT
Consultants Involved
» Studio W, Architect
» NorthStar, Civil
» Salas O’Brien, MEP
Deliverables
» Approved submittals
» RFI responses
» Construction meeting
minutes/field trip notes
» Close-out documentation
(as necessary)
Studio W (at the City’s discretion and
subject to available funding) may be
authorized to provide construction
phase support services and may
include:
» Review of contractor submittals
» Responses to Requests for
Information (RFIs)
» Participation in construction
coordination meetings, as
requested
» Periodic site visits
» Assistance with interpretation &
implementation of environmental
compliance requirements
» Verification that any required
environmental mitigation measures
identified during design are
incorporated
» Support during project close-out
Studio W highly recommends
involvement in the construction phase
to ensure the project is built to code
and the construction documents.
Duration 12 weeks
City of Lakeport — 30 —
4.6 KEY PERSONNEL
RESUMES
City of Lakeport — 31 —
4.6 KEY PERSONNEL
RESUMES
ORGANIZATION CHART
Studio W Architects’ team was composed specifically to meet the needs of the City of Lakeport. Our firm, and subsequent project team, is available to provide architectural services to the City; each individual proposed has strong experience with public works tenant improvement projects and brings a unique expertise and skill set that will benefit the development of your project. The organizational chart below depicts the roles, responsibilities and lines of communication within the team.
SUPPORT RESOURCES SUBCONSULTANTS
NORTHSTAR
Ross Simmons, Civil
Principal
SALAS O’BRIEN
Ed David, MEP
Principal
SALAS O’BRIEN
Ed David, MEP
Principal
PARTNER
ENGINEERING
Taylor McCleery,
Radon & Asbestos
Scientist
CUMMING
GROUP
Cheryl Kurtz,
Director, Cost
Management
Brian Whitmore
AIA, LEED AP
Principal-in-Charge
FIRM LEADERSHIP
Lisa May
Interior Designer/Senior
Job Captain
CITY OF
LAKEPORT
Ty Yurkovic
AIA
Senior Project Manager
Primary Contact
City of Lakeport — 32 —
experience 28 years total; 12 years
with Studio W
education Bachelor of Architecture—
California Polytechnic State
University, San Luis Obispo
registrations Architect, California
No. C30345; Architect, Nevada No.
8917; National Council of Architectural
Review Boards (NCARB) No. 62105;
Accredited Professional, Leadership
in Energy & Environmental Design
(LEED AP)
professional associations American
Institute of Architects (AIA), Central
Valley Chapter; Past President &
Board Member; City of Rocklin Past
Planning Commissioner; Coalition for
Adequate School Housing (CASH);
Community College Facility
Coalition (CCFC); U.S. Green Building
Council (USGBC)
BRIAN WHITMORE, AIA, LEED AP
Principal-in-Charge, CEO
As CEO of Studio W Architects, Brian manages the firm’s civic market. He is heavily involved in early design, master planning and programming, providing leadership and bringing stakeholders to consensus in the design of comprehensive new construction and modernization projects. Brian has an expertise in assisting clients in defining contemporary environments, including a focus on collaboration, flexibility, sustainability and integrated technology.
As Principal-in-Charge, he lends leadership to the design team to assure proper allocation of staff and other resources to meet our commitments.
Brian will be heavily involved in quality reviews and contract matters, and will stay engaged throughout the duration of your project.
Relevant Project Experience
City of Lakeport—Lakeport, CA
» Silveira Community Center Conceptual Design
» Recreation Center Feasibility Study (in partnership with the City of Clearlake & Lake County)
Bradley Price Management Group, LLC—Sacramento, CA
» 2800 Gateway Oaks Lobby Remodel
City of Clearlake—Clearlake, CA
» City Hall Interior Tenant Improvements
City of Irvine—Irvine, CA
» Civic Center Expansion Conceptual Design
» Public Safety Locker Rooms Improvements
City of Roseville—Roseville, CA
» Johnson Pool Renovation Phase 2
» Mike Shellito Indoor Pool & Roseville Aquatics Complex Assessments » Vernon Street Sprayground
» Vernon Street Town Square Assessments
City of Sacramento—Sacramento, CA
» North Natomas Community Center & Aquatics Complex
City of Stockton—Stockton, CA
» Victory Park Pool Renovation
Judicial Council of California—San Bernardino, CA
» San Bernardino Courthouse Courtrooms Renovation
Town of Paradise—Paradise, CA
» Town-Wide Facilities Master Plan
» Corporation Yard Replacement
» Fire Station Feasibility Study
City of Lakeport — 33 —
TY YURKOVIC, AIA
Senior Project Manager, Associate Principal
Ty has over two decades of experience in civic, commercial, education and healthcare design on projects ranging from existing facility renovations to new buildings. His role on each project is to collaborate closely with the client and design team throughout the project and manage project delivery. Ty is detail oriented and provides clear direction to his team while tracking project scope, schedule and budget.
Relevant Project Experience
Lake County Tribal Health—Lakeport, CA
» Administration Building
» Craig Ave Physical Therapy/Pool & Spa
» DaVita Clinic Remodel
» Headquarters & Health Services Facilities Master Plan » Southshore Pain & Wellness Clinic Remodel
» Southshore Medical & Dental Clinic
» Vista Point Administration Building
» Vista Point Master Plan
Butte County—Oroville, CA
» Concow Fire Station #37 Reconstruction
City of Oroville—Oroville, CA
» Corporation Yard Multi-Building Remodel & Site Work
Mechoopda Indian Tribe of Chico Rancheria—Chico, CA
» Administration Building
» Community Center
Town of Paradise—Paradise, CA
» Town-Wide Facilities Master Plan
» Corporation Yard Replacement
» Fire Station Feasibility Study
Butte County Office of Education—Chico, CA
» Center for Learning & Resilience Adaptive Reuse
Chicken Ranch Rancheria—Jamestown, CA
» Administration Building/Office Building
Consolidated Tribal Health Project—Redwood Valley, CA
» Health Clinic Expansion
Gonzales Development Company—Chico, CA
» Meriam Park B3 Office Building
» Meriam Park Courtyard Quads
» Meriam Park Foundation Building
Experience 22 years total; 2 years
with Studio W
Education Bachelor of Arts,
Integrative Arts—Pennsylvania State
University
Registrations Architect, California
No. C35853
professional associations American
Institute of Architects (AIA); Coalition
for Adequate School Housing (CASH);
Community College Facility Coalition
(CCFC); U.S. Green Building Council
(USGBC)
City of Lakeport — 34 —
LISA MAY
Interior Designer/Senior Job Captain
Lisa is experienced at leading projects and acting in a support role on the design and documentation efforts. She brings a wealth of knowledge in the code and agency requirements for commercial facilities. As a Senior Job Captain, Lisa supports the team with the creation of quality architectural documents, including drawings and specifications. As Interior Designer, Lisa will produce material boards and presentations for the various stakeholders to visually represent in-progress spaces.
Relevant Project Experience
City of Lakeport—Lakeport, CA
» Silveira Community Center Conceptual Design
» Recreation Center Feasibility Study (in partnership with the City of Clearlake & Lake County)
Adair General Construction—Roseville, CA
» Lobby & Exterior Entry Improvements at 3010 Lava Ridge » NWM 2990 Lava Ridge
Barker Pacific Group—Roseville, CA
» Douglas Boulevard Tenant Improvements
» Lava Ridge Court Tenant Improvements
» Pacific Workplaces Tenant Improvements
Bradley Price Management Group, LLC—Sacramento, CA
» 2800 Gateway Oaks Lobby Remodel
City of Roseville—Roseville, CA
» Johnson Pool Renovation Phase 2
City of Sacramento—Sacramento, CA
» North Natomas Community Center & Aquatics Complex
CORE Construction—Roseville, CA
» New Roseville Office Building
Gavden Developments—Sacramento, CA
» Harvard Square Office Renovation
Jones, Lang & LaSalle—Sacramento, CA
» 1303 J Street Tenant Improvements
» 2180 Harvard Street Tenant Improvements
Sharif Jewelers—Roseville, CA
» Office Building Tenant Improvements
Studio W Architects—Sacramento, CA
» Midtown Studio Renovation
experience 9 years total; 6 years
with Studio W
education Bachelor of Arts, Interior
Design/Architecture—California State
University, Sacramento
professional associations Coalition
for Adequate School Housing (CASH);
Community College Facility Coalition
(CCFC); U.S. Green Building Council
(USGBC)
City of Lakeport — 35 —
ROSS SIMMONS, PE
Principal Civil Engineer
Ross is a Principal Engineer and partner at NorthStar. He has been with NorthStar since 2000 and has experienced a wide variety of projects, including roadway capital projects, affordable and senior housing, mixed-use commercial/residential subdivision design and education, government and hospital facilities. This varied experience and exposure to many different architects and design teams has allowed Ross to learn what works well. This includes not just design strategies but also communication and collaboration. Ross primarily works on large site plan projects involving multiple consultants and many moving pieces. His ability to quickly review plans, sites and concepts allows him to operate very efficiently for both the owner and architect. Ross heads the civil site design teams efforts and will play a day-to-day role in communication, design, QA/QC and construction administration.
Relevant Project Experience
Butte County—Oroville, CA
» Bangor Fire Station # 55 Replacement
» Concow Fire Station #37 Reconstruction
Butte-Glenn Community College District—Oroville, CA
» Community College Engineer for Parking Lot D; Butte College Solar Field; Library-Expansion; Instructional Arts Building; Student General Services; Chico Center Parking Lot Expansion; Bus Terminal & Sidewalk Improvements; Quad Landscape; Skyway Center Remodel; CampusWide Phase 3 Solar Installation; Ag Yard Reconstruction; Creek Crossing Project; Softball Dugout Replacement; ADA Assessments; Track Replacement; Welding Building; Athletic Parking Lot; Field House; Library Triangle Sidewalk Replacement; Campus Gas Replacement; Science Building; Ag & NR remodel; and Cosmetology Building
» Butte College Science Building
» Butte College Welding Building
California State University, Chico—Chico, CA
» Chico Facility Management Services Replacement
City of Oroville—Oroville, CA
» Corporation Yard Multi-Building Remodel & Site Work
Lake County Tribal Health—Lakeport, CA
» Administration Building
» Craig Ave Physical Therapy/Pool & Spa
» DaVita Clinic Remodel
» Headquarters & Health Services Facilities Master Plan » Southshore Pain & Wellness Clinic Remodel
» Southshore Medical & Dental Clinic
» Vista Point Administration Building
» Vista Point Master Plan
experience 26 years total; 26 years
with NorthStar
education Bachelor of Science,
Civil Engineering—California State
University, Chico
registrations Civil, California No.
68511
City of Lakeport — 36 —
ED DAVID, PE, CALCTP AT
Principal MEP Engineer
With Salas O’Brien since 2006, Ed is a Professional Engineer with over two decades of electrical systems design and engineering experience.
In addition to being a registered Electrical Engineer in multiple states, Ed is a certified California Advanced Lighting Controls Technician. His experience in civic, municipal, laboratory, commercial, education, and industrial facilities includes: interior & exterior lighting systems design, low- & medium-voltage power distribution design, photovoltaic systems engineering design, title 24 compliance reports, specifications and cost estimates, and energy conservation analysis.
Relevant Project Experience
City of Carlsbad—Carlsbad, CA
» Pine Avenue Community Center
» Robertson Ranch Rest Areas
City of Corona—Corona, CA
» Department of Water & Power & Emergency Operations Center Tenant Improvements
» Department of Parks & Community Services Renovation
» Sports Field Lighting Upgrades at Multiple Community Parks » Police Department Corporate Yard
» New Fire Station
» Corona Main Parking Facility
City of Costa Mesa—Costa Mesa, CA
» City Hall Renovation
City of Irvine—Irvine, CA
» Civic Center Expansion Conceptual Design
» City Hall Offices Tenant Improvements
» IT Department Renovation Conceptual Design
» Maintenance & Operations Building 3 Tenant Improvements » Public Safety Locker Room Remodel
City of Pico Rivera—Pico Rivera, CA
» Maintenance Yard Upgrades
City of Temecula—Temecula, CA
» Old Town Streetscape Improvements, Phases I & II
Judicial Council of California—San Bernardino, CA
» San Bernardino Courthouse Courtrooms Renovation
Western County of Riverside—Riverside, CA
» Emergency Operations Center Renovation
experience 20 years total; 20 years
with Salas O’Brien
education Bachelor of Science,
Electronics & Communications—
Mapua Institute of Technology
registrations Electrical, California No.
E18809; National Council of Examiners
for Engineering & Surveying #47114
City of Lakeport — 37 —
TAYLOR MCCLEERY, NRPP
Radon & Asbestos Consultant, Project Scientist
Taylor currently serves as a Project Scientist for Partner Engineering and Science, Inc. (Partner) and is located in Roseville, California. Her responsibilities include conducting site inspections, interviewing property and government agency personnel, technical report writing, Radon screening and asbestos inspections. Taylor has six years of experience conducting assessments for commercial, multi-family and industrial facilities throughout Northern California, specifically in rural locale.
Taylor’s expertise includes writing phase I environmental site assessments, transaction screen assessments, environmental desktop reports and records search and risk assessment reports, as well as Radon Measurement and Asbestos Building Inspector certifications.
Relevant Project Experience
San Francisco Residential Portfolio—San Francisco, CA
» Radon Screening & Phase I Environmental Site Assessments for Eight Properties in a San Francisco Portfolio with multiple former heating oil tanks, known releases and associated block-wide contamination due to a former manufactured gas plant
Summerwood Apartments—Santa Clara, CA
» Radon Screening for Summerwood Apartments 468-unit multi-family residential complex
Gas Station Properties—Tillamook County, OR
» Eight Phase I Environmental Site Assessments for a portfolio of gasoline service stations with multiple installations and decommissioning of underground storage tanks (USTs) and former releases
Riverwood Apartments—Napa, CA
» Radon Screening for Riverwood Apartments 168 residential HUD units multifamily fannie mae Valley Convalescent Hospital—Watsonville, CA
» Radon Screening for Valley Convalescent Hospital 40 beds plus a subterranean basement
Multi-Tenant Commercial Strip—Fortuna, CA
» Phase I Environmental Site Assessment with gas station Lotto del Rio Apartments—Hollister, CA
» Radon Screening for Lotto del Rio Apartments 42 multi-family apartment units
Multi-Family Residential Apartment Complex—Forrest Hill, CA » Radon Screening for Multi-Family Residential Apartment Complex experience 6 years total; 6 years
with Partner
education Master of Arts,
Geography, Emphasis in
Biogeochemistry & Ecosystem
Ecology—University of California,
Los Angeles; Bachelor of Arts,
Environmental Studies/Geography,
Emphasis in Soil Science &
Geographic Information Systems
and Technologies (GIS)—University of
California, Los Angeles
registrations Radon Measurement
Professional (NRPP ID 112500-RMP);
Asbestos Building Inspector Initial
(Certification # 42279)
City of Lakeport — 38 —
CHERYL KURTZ, LEED AP, CPC
Director, Cost Management
Cheryl has worked in the construction industry since 2004. She is an experienced professional who has both cost estimating and construction project management experience. Cheryl has collaborated on a broad range of project types throughout her career, including government, transportation, higher education, hospitality and healthcare. As Director, Cheryl utilizes her vast knowledge of all aspects of the cost estimating process. She performs services which support pre-construction, construction and post-construction phases, including but not limited to, cost planning, estimating, quantity take-offs, bid reconciliation, preparation of valuations, pricing validation and change order claim review. Cheryl has proven organizational and communication skills, which contribute to the overall success of each of her project assignments. She has the ability to perform well in deadline-driven environments, while meeting her clients’ project goals.
Relevant Project Experience
Butte County—Oroville, CA
» Oroville Government Center Improvements
» New Jail Facility
California Department of General Services—Various Locations, CA » High-Speed Rail Office Tenant Improvements, San Jose
» O Street Office Building Replacement, Sacramento
City of Mountain View—Mountain View, CA
» Rengstorff Park Community Center Renovation & Expansion City of Sacramento—Sacramento, CA
» Hart Senior Center Minor Renovation
City of San Jose—San Jose, CA
» Accessibility/ADA Upgrades at 8 Parking Garages & 8 Surface Lots Placer County—Auburn, CA
» Domes Board of Supervisors Chambers Electrical/ADA & Exterior Site ADA Upgrades
Stanislaus County—Modesto, CA
» Clerk Recorder Public Lobby & Counter Remodel
Tuolumne Community Resiliency Center—Sonora, CA
» Tuolumne Community Resiliency Center
» New Jail Facility
Yolo County—Woodland, CA
» Human Health Services Tenant Improvements
experience 24 years total; 10 years
with Cumming Group
education Bachelor of Science,
Construction Management—
California State University, Chico
registrations Certified Professional
Constructor, American Institute of
Constructors; Leadership in Energy
and Environmental Design (LEED)
Accredited Professional
City of Lakeport — 39 —
SCHEDULE OF
TASKS
4.7 City of Lakeport — 40 —
PRELIMINARY SCHEDULE
City of Lakeport—Silveira Community Center ADA Upgrades
TASK TIME DATES
2026 2027
JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP City Council Approval 1 day 7.21.26
TASK 1—PROJECT INITIATION & VERIFICATION (28 staff hours) 1 mo 8.7.26-9.7.26 Project Kick-Off 1 day 8.7.26
Site Visit/Site Analysis/Research 1 wk 8.7 - 8.14.26
Environmental Documentation & Funding Review 1 wk 8.14 - 8.21.26 City Review, Feedback & Incorporation 2 wks 8.21 - 9.4.26 City Phase Approval Meeting 1 day 9.7.26
TASK 2—ENVIRONMENTAL COMPLIANCE—RADON TESTING/ASBESTOS & LEAD (14 staff hours) 28 days 9.8.26 - 10.14.26 City Meeting to Establish Testing Locations & Methodology 1 day 9.14.26 Radon Testing & Reporting 3 wks 9.8 - 9.29.26
City Review, Feedback & Incorporation 2 wks 9.29 - 10.13.26 City Phase Approval Meeting 1 day 10.14.26
TASK 3—DESIGN DEVELOPMENT (88 staff hours) 5 wks 10.15.26 - 11.19.26 Conceptual Design 1 wk 10.15 - 10.22.26
Design Development Refinement 1 wk 10.22 - 10.29.26
Conceptual Cost Estimate 1 wk 10.29 - 11.5.26
City Review, Feedback & Incorporation 2 wks 11.5 - 11.18.26 City Phase Approval Meeting 1 day 11.19.26
TASK 4—CONSTRUCTION DOCUMENTS & AGENCY APPROVAL (162 staff hours) 8 wks 11.20.26 - 1.26.27 City Review of Cost Estimate, Feedback & Incorporation 1 wk 11.20 - 11.27.26 Technical Drawings & Specification Preparation 2 wks 11.20 - 12.11.26 Updated Cost Estimate 1 wk 12.11 - 12.18.26
Technical Drawings & Specification Refinement 2 wks 12.11 - 12.25.26 Updated Cost Estimate 1 wk 12.18 - 12.25.26
City Review, Feedback & Incorporation 2 wks 12.25.26 - 1.8.27 City Phase Approval Meeting 1 day 1.11.27
Initial AHJ Review 2 wks 1.12 - 1.26.27
TASK 5—BIDDING ASSISTANCE (34 staff hours) 3 mos 1.27.27 - 4.27.27 TASK 6—CONSTRUCTION PHASE SUPPORT & CLOSE-OUT (138 staff hours) 4.5 mos 4.28.27 - 9.13.27 Construction 4 mos 4.28 - 8.27.27
Close-Out 2 wks 8.30 - 9.13.27
Based on the anticipated Council Award of Agreement: July 21, 2026 StudioW-Architects.com chico • sacramento • san jose • newport beach City of Lakeport
ADA Community Center Upgrade
Task Fee Breakdown
Studio W Architects
A/ E Fees
TASK 1-PROJECT
INITIATION AND
VERIFICATION
TASK 2-
ENVIRONMENTAL
COMPLIANCE –
RADON TESTING /
ASBESTOS & LEAD
TASK 3-DESIGN
DEVELOPMENT
TASK 4-
CONSTRUCTION
DOCUMENTS &
AGENCY
APPROVAL
TASK 5-BIDDING
ASSISTANCE
TASK 6-
CONSTRUCTION
PHASE SUPPORT &
CLOSEOUT TOTAL
Studio W Architects (includes project administration) $ 6,660 $ 2,836 $ 17,591 $ 30,256 $ 6,896 $ 25,876 $ 90,115 Sales O'Brien (MPE) $ 3,980 $ 5,300 $ 10,600 $ 1,330 $ 5,300 $ 26,510 NorthStar (Civil) $ 2,060 $ 2,750 $ 5,500 $ 690 $ 2,750 $ 13,750 Specifications $ 1,650 $ 1,650
Cumming (Cost Estimating) $ 5,750 $ 11,850 $ 17,600
Direct Project Expenses $ 400 $ 200 $ 200 $ 800 $ 1,600 NorthStar (Topographic Survey) $ 15,400 $ 15,400
Partner Engineering & Science, Inc. (Radon, Asbestos, Lead) $ 2,750 $ 2,750 TASK TOTAL $ 28,500 $ 5,586 $ 31,591 $ 60,056 $ 8,916 $ 34,726 $ 169,375 6/10/2026
DETAILED SCOPE OF WORK, BUDGET, AND APPLICATION
Name of Project: Silveira Community Center ADA
Grants Network Unique Identifier (Contract Number): 18-MITRIP-23008
1. Program Overview
THE CDBG-MIT ELIGIBLE ACTIVITY(IES):
• Installation of Public Facilities and Improvements
THE NATIONAL OBJECTIVE TO BE ACHIEVED FOR EACH ACTIVITY AS A RESULT OF THIS PROJECT:
• Low and Moderate Income (LMI)
THE METHOD OF MEASURING NATIONAL OBJECTIVE, IF LMI:
• Limited Clientele (LMC)
THE NUMBER OF INDIVIDUALS BENEFITTING FOR EACH ACTIVITY AS A RESULT OF THIS PROJECT:
• Total beneficiaries: 1,748
• Total low/mod beneficiaries: 1,748
2. Activity Scope of Work (“Work”)
3. • The Silveira Community Center is an existing public facility owned and operated by the City of Lakeport. Currently the center is in need of providing ADA accessibility to serve as a Community Resiliency Center during a disaster, emergency, or weather event. To address these challenges and allow the Center to serve as a Community Resilience Center, this project will update the building all community members the ability to access the space during disaster and nondisaster times. This project will benefit the whole community and specifically the 1748 disabled adults that currently cannot fully access this community center.
4. Budget Worksheets (attached)
The Project budget is included below as Attachments 1 and 2.
Attachment 1 – Grants Network Budget Worksheet is the high level, official budget for the Project. Any adjustments of this budget will result in either a budget revision or amendment.
Exhibit F City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Attachment 2 – Total Activity Budget Worksheet is the overall, detailed project budget submitted with the application. This budget provides a breakdown of the Grants Network Budget Worksheet. Only changes to the Total Activity Budget Worksheet that impact the Grants Network Budget Worksheet will result in either a budget revision or amendment.
When applicable, documentation that supports the indirect cost rate and ADCs is included as Attachment 6.
5. Performance Measures
The following performance measures, included as Attachment 3, have been determined to be required for the monthly activity report, at the discretion of HCD and they are in bold below. Each month the Subrecipient will report on how the Project has progress on reaching the target numbers. The proposed target numbers are based on information provided by the Subrecipient and the Work Deliverable is identified per Activity performance measure. Projects are not required to report on the non-bolded items.
6. Project Schedule
The Project Schedule for the Project is included below as Attachment 4.
7. Application (attached)
In addition to the above detail, the Application is included as Attachment 5 for further details. In the event of a direct conflict between Exhibit F language above and the Application, this Exhibit F supersedes the Application, to the extent of the conflict.
Attachments:
1. Grants Network Budget Worksheet
2. Total Activity Budget Worksheet
3. Performance Measures
4. Project Schedule
5. Application
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Passthrough Agency: Report Date: 09/23/2024
Program: Requested By: Nicholas Walker
Project Name/Title: [email protected]
Org Name: CIty of Lakeport
Stage: Pre-Award
Budget Items
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type 0 $0.00 $0.00 $1,156,520.00 $0.00 $0.00
0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $117,500.00 $0.00 $0.00
Other
Category Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost GL Account Cost Share Type 0 $0.00 $0.00 $0.00 $0.00 $0.00
0 $0.00 $0.00 $1,274,020.00 $0.00 $0.00
Budget Report, Created by Nicholas Walker, [email protected], 09/23/2024 Source: eCivis™ Portal
http://www.ecivis.com/
California Department of Housing and Community Development 2018 CDBG-MIT RIP Set Aside Project Application
Silveira Community Center ADA Improvements
Attachment 1: Grants Network Budget Worksheet
Activity Delivery Total
Other
Other Total
Grant Total
Activity
Activity Total
General Administration
General Administration Total
Activity Delivery
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
AGENCY: City of Lakeport
PROGRAM: 2018 MIT-RIP
STAGE: Application
REPORT DATE: 03/22/2024
REQUESTED BY: HCD
Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost Funding Source Engineering and Design Engineering and Design 100% plans for bid $175,127.00 MIT RIP Site Work Construction Existing Conditions $9,000.00 MIT RIP Site Work Construction Concrete $21,250.00 MIT RIP
Site Work Construction Wood, Plastics, And Composites $35,162.00 MIT RIP Site Work Construction Thermal And Moisture Protection $340.00 MIT RIP Site Work Construction Openings $29,000.00 MIT RIP
Site Work Construction Finishes $111,691.00 MIT RIP
Site Work Construction Specialties $21,010.00 MIT RIP
Site Work Construction Plumbing $68,400.00 MIT RIP
Site Work Construction HVAC $22,100.00 MIT RIP
Site Work Construction Electrical $22,100.00 MIT RIP
Site Work Construction Electrical Safety And Security $5,950.00 MIT RIP Site Work Construction Exterior ADA Access and Egress Improvements $157,287.00 MIT RIP Site Work Construction General Conditions $34,600.00 MIT RIP Site Work Construction General Requirements $13,321.00 MIT RIP Site Work Construction Bonds & Insurance $9,848.00 MIT RIP Site Work Construction Contractor's Fee $24,226.00 MIT RIP Site Work Construction Design Contingency $64,200.00 MIT RIP Site Work Construction Environmental Remediation $27,291.00 MIT RIP Site Work Construction Escalation to 12/31/23 (Actual DGS CCCI 18.7% from estimate date to 12/31/23)
$126,557.00 MIT RIP
Site Work Construction Escalation to 12/31/24 (Estimated 9% escalation from 12/31/23 to 12/31/24)
$72,300.00 MIT RIP
Contingency 10% of total Activity Costs $105,760.00 MIT RIP $0.00 $0.00 $0.00
$0.00 $1,156,520.00 $0.00
Title Description Units Unit Cost Extended Cost Direct Cost Indirect Cost Funding Source Project Management &
Construction Support
Vendor management, meetings, reporting, RFP
announcement, vendor selection, contracting, project timeline meetings
$40,000.00 MIT RIP
Project Inspection Daily inspections, reports, and approvals. Provide RFI, change order review and approvals.
$25,000.00 MIT RIP
Environmental Prepare required CEST documentation and support $7,500.00 MIT RIP Contract Support Project reporting, meetings with HCD, fiscal support and draw $ 45,000.00 MIT RIP $0.00 $117,500.00 $0.00
Extended Cost Direct Cost Indirect Cost
$0.00 $1,274,020.00 $0.00
Attachment 2: Total Activity Budget Worksheet
GRANT TOTALS:
BUDGET TEMPLATE
ACTIVITY DELIVERY COSTS
ACTIVITY COSTS
ACTIVITY COST TOTALS:
ACTIVITY DELIVERY COST TOTALS:
Exhibit F City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Attachment 3: Performance Measures
Goal Title Subgoals Work Deliverable
National Objective
# Extremely Low Income (0-30% HAMFI)
# Low-Income (30-50% HAMFI)
# Moderate Income (50-80% HAMFI)
# Above Moderate Income (80-100% HAMFI)
Hispanic Ethnicity
Plus Race of
Beneficiaries
# American Indian/Alaska Native + Hispanic
# American Indian/Alaska Native and Black/African American + Hispanic
# American Indian/Alaska Native and White + Hispanic
# Asian
# Asian and White
# Asian and Black/African American
# Asian and Black/African American and White
# Native Hawaiian/Other Pacific Islander
# Other Multi-Racial + Hispanic
# White
# Unknown Race
# Female Head of Household
Non-Hispanic
Ethnicity Plus Race of
Beneficiaries
# American Indian/Alaska Native
# American Indian/Alaska Native and Black
# American Indian/Alaska Native and White
# Asian
# Asian and White
# Asian and Black/African American
# Asian and Black/African American and White
# Native Hawaiian/Other Pacific Islander
# Other Multi-Racial
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Attachment 3: Performance Measures
Goal Title Subgoals Work Deliverable
# White
# Unknown Race
# Female Head of Household
Targeted Section 3
Labor Hours
# of Section 3 Labor Hours
# of Total Labor Hours
Public Facilities and
Improvements –
Covered and NonCovered Projects
% reduction in loss of service
% reduction in emergency maintenance costs
# of non-invasive species trees planted on project sites # of acres green infrastructure created
# cubic feet of stormwater storage added
# acres of newly added or improved green space
# of Linear miles of Public Improvement
% reduction in energy costs
# of public facilities 1
# of Linear feet of Public Improvement
# of green infrastructure projects constructed
# of acres of native vegetation planted
# of fewer outages of critical facilities and utilities # of buildings (non-residential)
# of vacant lots repurposed
# of acres green space created
# of Non-business Organizations benefitting
# of water control structures repaired/replaced
# of acres with improved multiple hazard risk mapping
# or % Other
Project Status: Phase
active this reporting
period, enter 1.
0%
Pre-Construction
Construction Started
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Attachment 3: Performance Measures
Goal Title Subgoals Work Deliverable
Construction 50% Completed
Construction 100% Completed
Closed-Out
Expenditure Status:
Phase active this
reporting period, enter
1. 0% expended
1-25% expended
26-50% expended
51-75% expended
76-99% expended
100% expended
Contract Milestones:
Phase active this
reporting period, enter
1 1: Execution of AUGF
2: Activity Initiation.
3: First Financial Report submission
4: 50 percent project completion
5: Reimbursement for 75 percent of grant funds submitted to HCD
6: Construction Complete
7: Submission of Final Financial Report and Close-Out
Documents
8. Contract Expiration
Household
Demographics
# Disabled
# Senior
# Homeless
# Foster Youth
# Single-Parent Household
# Veterans
# of Limited English speaking
# Other
Activity Report
Narrative Request:
In the narrative section please include:
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Attachment 3: Performance Measures
Goal Title Subgoals Work Deliverable
1. Summary of work completed in the reporting period
including reference to specific deliverables as indicated in scope of work
2. Report problems or delays during the reporting period or anticipated problems/delays.
3. UNM Only: Measurable impacts narrative:
a. Status update on how the subrecipient is preparing/planning to collect measurable mitigation impacts from the project Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Attachment 4: Project Schedule
Term of Agreement and Performance Milestones
A. Term of Agreement:
All grant funds must be expended at least ninety (90) days prior to the Agreement expiration date.
This Agreement will expire as set forth in Section 2 of the STD 213.
B. Performance Milestones:
Subrecipient shall adhere to the performance milestones as captured in Exhibit F. Time is of the essence with respect to all such milestones. 1) Execution of AUGF by 60 days from the STD 213 execution. 2) Activity Initiation: sixty (60) days from the Execution date of AUGF. Activity Initiation is defined as issue RFP from design professional.
3) First Financial Report submission requesting reimbursement of grant funds by 9 months from STD 213 execution.
4) Project achieves fifty (50) percent completion, as defined by the subrecipient by 12 months from STD 213 execution. This is defined as completion of design and procurement of construction contractor. 5) Project reaches seventy-five (75) percent of grant funds submitted to the Department for reimbursement by 13 months of STD 213 execution defined as 50 percent of construction contractor work completed. 6) Project reaches construction completion by 14 months execution of STD 213. This shall be defined by filing a notice of completion. 7) Subrecipient must submit Final Financial Report and Close-Out Documents to the Department for final approval by the Department at least one hundred and twenty (120) days prior to the agreement expiration date.
8) Agreement Expiration Date is the date as set forth in the STD 213.
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Set Aside Application: CIty of Lakeport - Silveira Community Center ADA Improvements Applications
CIty of Lakeport - Silveira Community Center ADA Improvements A. General Information
Profile
Project Title
Below, please enter the Project Title for your application. This will be used by HCD to track the project.
Project Title Format: [Jurisdiction Name] - [Project Name] Ex: Sacramento, City of – Community Food Bank
1. Project Title
CIty of Lakeport - Silveira Community Center ADA Improvements Applicant Information
2. Select Applicant
City of Lakeport
2a. Please type applicant name exactly as captured in question 2.
City of Lakeport
3. Applicant Street Address
225 Park St
4. Applicant City
Lakeport
5. Applicant State
CA
6. Applicant Zip Code
95453
B. Census Data
Project census location: The census information in this section will be used for legislative and congressional district tracking.
Please use the census information of your primary facility or the designated address of the responsible organization. If you are doing a LMA activity, you will be asked to provide additional census information specific to your service area. It is ok if the information is duplicative.
Use the HUD LMSI mapping tool located at Low- and Moderate-Income Area Data, based on 2011-2015 ACS (https://hud.maps.arcgis.com/home/item.html?id=ffd0597e8af24f88b501b7e7f326bedd) to gather the required census tract information as identified by the address below. For instructions on using the mapping tool visit (link) Identify the census location data for the administrative entity of this application (if this is a county use the County Administration building, if this is a city use City Hall or an administrative facility).
1. Will this project impact more than one census block group? Yes
2. Enter project census block group(s)
Census Tract 4 - Block Group 1,2,3,4,5
C. Project Scope of Work
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Project Location
If the project will occur in more than one place or doesn't have phyiscal address, please use the organization address for reference below.
1. Project Street Address
500 North Main St.
2. Project City
Lakeport
3. Project State
CA
4. Project Zip Code
95453
Project Description
Enter a detailed description of your activity which should include at a minimum: what the activity is, why it is needed, who the beneficiaries will be, where it will take place, how it will be done and when it will be completed. This should be a similar description provided for the NEPA. By completing the narratives below the applicant is demonstrating a knowledge of need for the activity and the steps needed to achieve the desired outcome.
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
5. Project Description
Project Overview
The Silveira Community Center, a public facility owned and operated by the City of Lakeport located at 500 N. Main Street, plays a crucial role in our community by providing a venue for social , recreational, educational, cultural activities and refuge center in times of need. However, the existing facility is lacking ADA ingress/egress access and restroom facilities are outdated, poorly maintained, and inaccessible for people with disabilities. To address these challenges and enhance community resilience, we propose a comprehensive renovation project. This project will include, replacing plumbing, fixtures, flooring, lighting, and ventilation systems, as well as installing grab bars, ramps, wider doors, and lower sinks and toilets. This project aligns with the CDBG-MIT-RIP program’s objectives by emphasizing risk reduction, equity, and community empowerment.
By investing in infrastructure improvements, we create a safer and more inclusive Lakeport.
Project Objectives
1. Mitigation-Related Infrastructure Enhancement:
o Wildfire Risk Reduction: By renovating the facility and restrooms for ADA access, we will contribute to overall community safety during wildfire and other emergency events. Accessible facilities ensure that all individuals, including vulnerable populations, can seek refuge at the center and have access to the facility.
2. Prioritizing Vulnerable and Low-to-Moderate Income (LMI) Populations:
o Accessibility: Installing grab bars, ramps, wider doors, and lower sinks and toilets will benefit people with disabilities, seniors, and families with young children.
o Equitable Access: The renovated restrooms will serve as a vital resource for low-income households lacking adequate facilities at home.
Beneficiaries
The project will directly benefit:
• Community Members: All residents who utilize the Silveira Community Center for events, programs, and gatherings. • People with Disabilities: ADA-compliant restrooms and access will promote inclusivity and dignity. • Seniors: Elderly individuals will find the updated facilities more user-friendly and accessible with wheelchairs, walkers and other aides. • Families with Young Children: Enhanced accessibility accommodates families with strollers and young children. • Low-Income Households: Access to well-maintained facility and restrooms is critical for those facing economic challenges during times of high need and disasters.
Implementation Approach
1. Design Phase:
o Procurement of Licensed Design Professional: Follow Federally required procurement procedures, pursuant to 2 CFR Part 200, to engage a qualified professional to create detailed plans for renovations, emphasizing ADA compliance and disaster resilience. o Competitive Bidding Process: Select contractors through a sealed bid process, as outlined in 2 CFR Part 200 and local/state contract requirements.
2. Construction Phase:
o Contractor Selection: Choose a contractor to execute the renovation work, enter into contract and receive the required bonds. o Supervision: The City’s Public Works Department will oversee construction and approve payments.
Project Timeline
• Start Date: July 1, 2024
• Completion Date: December 31, 2025
• Total Duration: 18 months
Desired Outcome
Upon completion, the Silveira Community Center will offer modern, accessible, and resilient restroom facilities, supporting the well-being of all community members, especially those most vulnerable.
D. Subrecipient Grantee
1. Eligible Applicants may work with a Grantee, called a Subrecipient Grantee, to assist them in implementation of their proposed project. A Subrecipient Grantee is a local government, special district, Tribal Entity, or other similar entity.
2. Does the application include a Subrecipient Grantee? (Unit of local government, special district or similar entity) No
E. Eligible Activity
Eligible CDBG-MIT activities include, but are not limited to, the acquisition, reconstruction, rehabilitation or installation of public facilities and improvements (HCDA Section 105(a)(2) – Public Facilities and Improvements and MIT-RIP P&P 1.2). Choose all eligible type activities that apply to your project.
Choose your eligible activity category from the list. Eligible activities are defined by 24 CFR 570.482 et. Seq.
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
https://www.law.cornell.edu/cfr/text/24/570.482 Please check all that apply.
1. Eligible Activity Category
Installation of Public Facilities and Improvements
2. Explain how your project meets the definition(s) of each of the eligible type activities that you selected in the question above This project meets the definition of Installation of Public Facilities and Improvements because it involves the renovation of an existing public facility (the Silveira Community Center) to improve its accessibility, functionality, and quality for the benefit of the community. The project includes the following eligible type activities:
- Installation of plumbing systems and fixtures in the restrooms - Installation of flooring, lighting, and ventilation systems in the restrooms - Installation of grab bars, ramps, wider doors, and lower sinks and toilets in the restrooms to comply with the ADA standards - Installation of access and egress improvements to the facility These activities will enhance the public facility and improve its service to the community, especially for those with disabilities, seniors, families with young children, and low-income households who lack adequate facilities at home. The project will also increase the resilience of the community center to future disasters by improving its sanitary conditions and safety.
HUD defines mitigation as: Activities that increase resilience and reduce or eliminate the long-term risk of loss of life, injury, damage to and loss of property, and suffering and hardship, by lessening the impact of future disasters. See (MIT-PPS P&Ps Section 2.5 or MIT-RIP section 1.2.3)
3. Provide a detailed description of how the project will meet the definition of mitigation.
The project, in addition to its accessibility and safety enhancements, offers two crucial benefits that squarely meet the criteria of mitigation. First, it significantly improves the existing medical respite facility, which serves as a temporary shelter and care center for homeless or unstably housed individuals during emergencies. By enhancing this facility, we directly address the long-term risk of loss of life, injury, and suffering. Specifically:
1. Medical Respite Facility Enhancement:
o The upgraded medical respite facility will provide a safe haven for those recovering from illness or injury during crises. By offering a clean and secure environment, it reduces the risk of infection and complications for vulnerable populations. o Moreover, this facility doubles as an alternative care site when health services experience a surge in demand due to disasters. By preventing unnecessary hospitalizations and emergency room visits, it contributes to long-term resilience.
Secondly, the project incorporates essential infrastructure elements—namely, an emergency backup generator and solar panels. These additions position the facility as a PG&E community resiliency center during public safety power shutoffs or other power outages. Here’s how this aspect aligns with mitigation:
2. Community Resiliency Center:
o During emergencies, residents can rely on this center for critical services. It ensures access to electricity, cooling, heating, water, Wi-Fi, and other essentials.
o By providing a safe and comfortable space, the community resiliency center mitigates the hardship faced by residents during power disruptions. o Additionally, it fosters better communication and coordination among local agencies and community members, enhancing overall disaster preparedness.
In summary, this project not only bolsters resilience but also significantly reduces suffering and hardship, especially for those most vulnerable to the impacts of future disasters. By addressing both immediate and long-term needs, it exemplifies effective mitigation strategies.
F. Operations and Maintenance Plan (O&M)
HUD requires all Mitigation projects include an Operation and Maintenance Plan (O&M).
Each subrecipients must plan for the long-term operation and maintenance of infrastructure and public facility projects funded with CDBG–MIT funds.
The subrecipients must describe in its maintenance plan how it will fund long-term operation and maintenance for CDBG– MIT projects. Funding options might include State or local resources, borrowing authority or retargeting of existing financial resources. If operations and maintenance plans are reliant on any proposed changes to existing taxation policies or tax collection practices, those changes and relevant milestones should be expressly included in the maintenance plan. Additionally, the subrecipient must describe any State or local resources that have been identified for the operation and maintenance costs of projects assisted with CDBG–MIT funds.
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
1. Please describe how you will plan for long term operations and maintenance of the proposed project Introduction: The Silveira Community Center stands as a vital nexus for community engagement and enrichment within the City of Lakeport. To ensure its continued functionality and service provision, the City of Lakeport has formulated this Operation and Maintenance Plan in alignment with the requirements stipulated by the Community Development Block Grant for Mitigation (CDBG-MIT) funds from HUD.
Funding Strategy: The operation and maintenance costs of the Silveira Community Center will be sustained through a strategic combination of the general fund, borrowing authority, and reallocation of existing financial resources. Funding primarily originates from the general fund, supplemented by user fees and generous donations. In instances of budgetary constraints, options such as municipal bonds will be explored. Any alterations to taxation policies or tax collection practices affecting funding will be vigilantly monitored and addressed accordingly.
Long-Term Planning: Maintenance responsibilities for the Silveira Community Center are entrusted to the Parks, Buildings, and Grounds department. Approximately 20 hours per week will be dedicated to cleaning, landscaping, minor repairs, and general upkeep. Administrative staff will contribute a similar time allocation to oversee day-to-day operations, encompassing event scheduling, rentals, staff management, and regulatory compliance. An emergency preparedness plan will be devised to ensure swift and effective responses to unforeseen circumstances, minimizing disruptions to center activities.
Role of Recreation Program: Recognizing the integral role of recreation, the City of Lakeport is currently developing a Recreation Program tailored to complement the operations of the Silveira Community Center. This program will provide diverse recreational activities and programs for all age groups, further solidifying the center's position as a focal point for community engagement.
Incorporating Public Input: To foster community engagement, the Parks/ Buildings and Grounds Department will actively seek input from the public through surveys, online feedback forms on the department's webpage, and suggestion boxes. This proactive approach enables the gathering of valuable insights and suggestions regarding the maintenance of the Silveira Community Center, thereby enhancing community stewardship and encouraging volunteerism.
Utilizing Community Volunteer Resources: Volunteer engagement will be instrumental in both planning and executing upgrades to the Silveira Community Center. Community members will be actively involved in small-scale improvements and facility beautification projects, fostering a sense of ownership and pride. Moreover, involving community-based interest groups in facility enhancements strengthens relationships between residents and the center, paving the way for sustained care and maintenance.
Conclusion: The City of Lakeport is steadfast in its commitment to ensuring the efficient operation and maintenance of the Silveira Community Center. By leveraging the general fund, engaging community volunteers, and integrating a comprehensive Recreation Program, the city endeavors to uphold the center's standards of service excellence and community enrichment.
G. Most Impacted and Distressed Area (MID)
Projects must benefit the area designated by HUD as the most impacted and distressed areas, or “MID,” within the disaster declared impacted counties under DR-4382 and DR-4407. See MIT-RIP Policies and Procedures Section 1.2.2.
1. Is the project located in a 2018 MID area?
Yes
2. Which 2018 MID area(s) is the project located in or will the project benefit? Lake County
3. Upload map(s) of project service area in relation to the MID area(s).
MAP.pdf
H. HMGP Match
Projects that are approved for FEMA HMGP Match are eligible for non-federal, local match funding under this Program.
1. Is the application being submitted as a FEMA HMGP match project? No
I. Performance Measures
Choose a projected performance measure(s) the project intends to meet. Select all that apply (There are no wrong answers).
1. Infrastructure Performance Measures
# of public facilities
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
2. Based on the projected performance measure(s) selected above please provide an estimated percent or number this project intends to meet. Example: A community food bank project proposes to serve 200 households. Performance Measure: # of households reached Answer: 200 households reached.
Performance Measure: # of public facilities Answer: 1
J. National Objective & Beneficiary Data
Choose the national objective from the list. Criteria for national objectives can be located at 24 CFR 570.483 https://www.law.cornell.edu/cfr/text/24/570.483 and MIT-RIP P&Ps section 1.2
1. National Objective
Low- and Moderate-Income (LMI)
1a. National Objective- LMI
Limited Clientele (LMC)
2. What is the total number of beneficiaries for the project? 1748
3. What is the number of total LMI beneficiaries for the project? 1748
4. Projected LMI beneficiary percentage?
100.00
LMC
To qualify under the LMC national objective, the activity must meet the criteria under HUD’s basically CDBG manual, Chapter 3: 3.2.2 :
https://files.hudexchange.info/resources/documents/Basically-CDBG-Chapter-3-Nat-Obj.pdf
5. How will the project meet the LMC national objective? Benefit a presumed clientele
6. Select the presumed clientele the project will benefit.
Severely Disabled Adults
7. Please describe how the project will serve the selected presumed clientele Let’s delve into how the project City of Lakeport ADA project will primarily benefit the Limited Clientele of Severely Disabled Adults:
1. Enhanced Medical Respite Facility:
o For severely disabled adults, the upgraded medical respite facility plays a pivotal role. It provides a safe and supportive environment for those with disabilities during emergencies.
o Specifically, it offers:
o Accessible Accommodations: The facility ensures that individuals with mobility challenges can navigate comfortably. Features like ramps, wider doorways, and accessible bathrooms cater to their needs. o Specialized Care: Trained staff can address the unique requirements of disabled adults, including assistance with daily living activities, medication management, and mobility support.
o Medical Equipment: The facility is equipped with necessary medical devices, such as adjustable beds, lifts, and assistive technology. o Quiet Spaces: Recognizing sensory sensitivities, quiet areas allow disabled adults to rest and recover without unnecessary disturbances.
2. Community Resiliency Center during times of high need:
o Severely disabled adults often face heightened vulnerability during power outages or other emergencies. The community resiliency center directly addresses their needs:
o Power Backup: With emergency generators, the center ensures uninterrupted power supply for medical equipment (e.g., ventilators, CPAP machines) that disabled adults rely on.
o Climate Control: Heating and cooling systems maintain a comfortable temperature, critical for those with temperature sensitivity. o Communication Services: Access to Wi-Fi and communication devices allows disabled adults to stay connected and seek assistance. o Safe Environment: The center provides a secure space where disabled adults can find refuge during crises.
In summary, this project prioritizes the needs of severely disabled adults by creating a resilient and inclusive environment. By addressing accessibility, specialized care, and emergency preparedness, it aims to reduce suffering and enhance the overall well-being of this vulnerable population.
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
K. HCD Thresholds
Projects must meet one HCD Program Threshold. Details on HCD program threshold compliance documentation, including, when applicable, lists of qualifying geographic areas and maps, are provided in the program Policies and Procedures Appendix B.
Please note:
-If your project is captured as LMI in Section J above it will automatically meet the benefit low-income community threshold. Please select Benefit Low-Income Communities below.
-If your project is LMC and will benefit a presumed clientele of elderly persons, it will automatically meet the benefit senior citizens thresholds. Please select Benefit Senior Citizens below.
-If your project is LMC and will benefit a presumed clientele of severely disabled adults, it will automatically meet the benefit persons with disabilities thresholds. Please select Benefit Persons with Disabilities Below. -If your project is an HMGP match project it will automatically meet the leverage threshold. Please select Leverage CalOES, CalFire, or other Funding Source below.
1. Select the HCD Program Threshold the project will meet:
Benefit low resource communities
Threshold: Benefit Low Resource Communities
To meet the HCD program threshold "Benefit Low Resource Communities" the project must qualify under the following definition (See Appendix C of Policies and Procedures):
Project must be located in a census tract with:
A Social Vulnerability Index (SVI) of greater than 0.5 or a local to state median income ratio of less than 0.8; AND
A total hazard risk percentile greater than 0.6 OR a single hazard percentile greater than 0.8.
2. Enter the low resource community census tract(s) the project is located in or will benefit.
Census Tract 4
3. Upload map of project location/service area and selected Census Tract(s) Map Zoom.pdf
L. Milestones
Milestones provided in this section will become part of the Standard Agreement. Complete the milestones by providing a length of time to complete each. For example: “90 days from STD 213 execution.”
Please note: Milestone #1 must be completed no later than 60 days after execution for the STD 213.
Additional milestones are optional.
1. Enter proposed length of time to meet Milestone #1 - Execution of Authority to Use Grant Funds (AUGF) 60 days from STD 213 execution
2. Enter proposed length of time to meet Milestone #2 - Construction Initiation 240 days from STD 213 execution
3. Enter proposed length of time to meet Milestone #3 - First financial report submission 180 days from STD 213 execution
4. Enter proposed length of time to meet Milestone #4 - 50 percent project completion 330 days from STD 213 execution
5. Enter proposed length of time to meet Milestone #5 – Reimbursement for 75 percent of grant funds submitted 375 days from STD 213 execution
6. Enter proposed length of time to meet Milestone #6 – Construction Complete 420 days from STD 213 execution
Final financial report and closeout documents must be submitted to HCD following completion of the project and at least 120 days prior to contract expiration to allow time for HCD to complete review, processing, and closeout activities.
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
7. Enter proposed length of time to meet Milestone #7 – Submission of final financial report and close-out documents 545 days from STD 213 execution
The final milestone is the contract expiration date, which is the date by which all project activity, reporting, monitoring, and closeout activities must be completed. The contract expiration date is 72 months from execution of the STD 213.
8. Enter proposed length of time to meet Final Milestone: contract expiration 1095 days from STD 213 execution
If you would like to add additional milestones, please detail them below.
M. Project Budget
HCD must review projects submitted for funding in terms of cost reasonableness, in accordance with federal regulations found at 2 CFR 200. To fulfill this requirement all projects must be able to support the CDBG-MIT funding request with an explanation of how the amount was determined.
Additionally, projects submitted for CDBG-MIT funding, where CDBG-MIT funding will not fund 100% of the project, must demonstrate that other funds are committed and available to complete the project. The Total Project Budget template found in the application files must be completed to demonstrate the total project cost as well as any other sources of funding.
Funded projects will use Grants Network to submit financial drawdown/reimbursement requests; therefore, the linked eCivis budget must be completed.
1. CDBG-MIT Funding Amount Requested
$1,274,020
2. Provide a basis for the requested funding amount (select all that apply) Cost Estimate
3. Does the CDBG-MIT funding request equal the total budget amount? Yes
Total Project Budget (Excel) – must be uploaded using the Workbook Template provided in the application files. The workbook must include the amount requested for this program as well as all other sources. Reminder, the eCivis Budget must also be completed.
7. Upload the Total Project Budget (Excel template)
App K_Total Project Budget Template.xlsx
CDBG-MIT budgets found in the Grants Network portal are required at application submission. Required budget information includes direct costs only. Direct costs for activity must be completed and clearly identified. Do not include any information on indirect cost, match, or cost share.
Applications submitted without a complete Grants Network budget will be disqualified without exception or appeal.
8. Have you completed and submitted your CDBG-MIT budget in eCivis? Yes
Budget narrative should include information about activity viability if the project is only partially funded. For instance, can the project scope be reduced the number of beneficiaries be reduced, can the project be scaled to the amount of funding available. Include budget information that describes your activity budget as uploaded. Make sure the budget narrative has a relationship to the tasks and deliverables described in the application. Applications submitted without a complete Grants Network budget narrative will be disqualified without exception or appeal.
9. Have you completed a detailed narrative of your activity budget within the Grants Network budget template? Yes
N. Supplemental Application Information
If there is any supplemental information you would like to provide, please use the following field to provide any additional information in a single file upload. Note: this is not a required field.
1. Supplemental Upload
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Silveira Communty Center ADA Improvements
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008
NOFA Date: 11/14/2023
Approved Date: 12/7/2023
Prep. Date: 9/20/2024
Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008 NOFA Date: 11/14/2023 Approved Date: 12/7/2023 Prep. Date: 9/20/2024 Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008 NOFA Date: 11/14/2023 Approved Date: 12/7/2023 Prep. Date: 9/20/2024 Exhibit F
City of Lakeport
18-MITRIP-23008
18-MITRIP-23008 NOFA Date: 11/14/2023 Approved Date: 12/7/2023 Prep. Date: 9/20/2024