In addition to the system being outdated, it is very limited in functionality. This has resulted in the staff having to create and access multiple spreadsheets and additional data sources outside of the financial system to maintain up-to-date and accurate information. Departments have purchased additional software solutions to meet their individual needs, and not all the systems integrate with one another. An all-in-one ERP solution would bring a set of tools, or modules, that talk to one another and share the same data throughout.
To begin the ERP replacement project, the Finance Department released a city-wide survey on issues involving our current ERP software and business processes. The results showed that the majority of respondents were not satisfied with Cayenta. The departments stated they would prefer a software that represented more accurate, real-time financial data and a tool that was user-friendly, intuitive, and robust.
In response, the Finance team created a steering committee group, the BooSTIRS (Building On Opportunities for STIR). This group, made up of over 15 City staff members focused on finding ways to better our software systems, such as the ERP, and improve business processes.
During the department meetings with the committee members, each group had an opportunity to share their specific requirements in a new ERP system.
After all the data was collected from the departments, the RFP for a new Enterprise Resource Planning (ERP) software system, business applications, and implementation services was drafted and released. The RFP initially received eight proposals from vendors. Through a rigorous committee evaluation process, four proposals were shortlisted to advance to the final round, the Proof of Capabilities (POC) evaluation. The four vendors invited to demonstrate their solution during a six (6) hour-long demonstration were Cayenta, Central Square, Tyler Munis, and Denovo.
After the first round of demonstrations, Tyler Munis and Denovo were the two top candidates among the group, and as such, were invited for a second demonstration.
Ultimately, the majority of evaluators rated Tyler as “Exceeds Expectations”. Tyler Technologies offered a wider set of integrated modules that fit the City of Lancaster’s needs assessment.
Tyler Munis
Tyler Technologies is a leader in the municipal government ERP space, with over 10,000 customers nationwide. Their MUNIS ERP is deployed by over 1,950 agencies, including over 130 California agencies. The Tyler’s Munis product is designed specifically for governments and integrates finance, purchasing, asset management, payroll, human resources, community development, and project/grant management. Tyler Munis is a modern cloud-based ERP that will provide gains in efficiency, allow for online and paperless processes, provide accurate and real- time reporting, and integrate business functions across the City.
Staff Report
March 8, 2022
Tyler Munis is a SaaS (software as a service) cloud solution, meaning City staff can access the software from mobile and smart devices to perform many of their tasks. The City will benefit from not having to purchase, maintain, and support costly hardware on- premise. The software is user-friendly and is similar to navigating a website. In addition, Tyler Munis is a complete ERP, so staff members will get real-time, accurate data from all modules.
Tyler Munis is the solution to our department’s needs ranging from purchase orders, vendor performance, long-range financial planning, asset management, work order management, as well as financial and budget insight tools. Tyler Munis is an ERP made for cities, and that is why they have the software solution that best fits our business practices.
The following page shows a comparison of the modules/solutions we currently have and the annual costs for each versus the benefit of acquiring the Tyler Munis and SymPro products. The solutions will cost the City annually $752,785.00 for the Tyler Munis portion. The SymPro portion will be $52,600.00 ($40,500.00 for Licensing and Ongoing Maintenance and $12,000.00 for Hosting costs) for the first year and will increase in years two and three by 4.59% and in years four and five by 4.6% for Licensing and Ongoing Maintenance costs, with the annual increase for the Hosting Costs staying consistent at 4.00% for years 2 through 5.
Staff Report
March 8, 2022
Accounting/GL 67,486$ Accounting/GLAccounts Payable 19,807$ Accounts PayablePurchasing 33,560$ PurchasingBudgeting 19,807$ Budgeting Accounts Receivable 16,458$ Cayenta - Accounts ReceivableGeneral Billing 8,956$ Cayenta - General BillingContract Management 8,563$ City does not currently have a solutionEmployee Expense Reimbursement 7,726$ City does not currently have a solutionProject & Grant Accounting 13,409$ City does not currently have a solutionCapital Assets 18,898$ City does not currently have a solutionCash Management 13,836$ City does not currently have a solutioneProcurement 13,180$ City does not currently have a solutionBid Management 8,563$ City does not currently have a solutionQuartred Asset Scanning Interface 2,794$ City does not currently have a solutionTotal Finance 253,043$ Total Finance 205,000$ ExecuTime Time & Attendance - Up to 750 Employees 16,197$ ADPExecuTime Time & Attendance Mobile Access 2,433$ ADPHuman Resources & Talent Management 7,671$ ADP 114,314$ Payroll w/ESS 9,795$ Flock 15,000$ Total HR 36,096$ Total HR 129,314$ Tyler Cashiering 24,818$ POS - CLASS Cashiering 16,000$ Total Revenue 24,818$ Total Revenue 16,000$ Citizen Self Service 16,458$ City does not currently have a solutionTyler GIS - provides general mapping and spatial analysis tools. Offers dynamic maps and GIS data and services via the web. 19,443$ City does not currently have a solutionTotal Civic 35,901$ Total Civic -$ Asset Maintenance - Enterprise License 141,962$ RTA - Up to 10 users 10,560.00$ Asset Performance - Enterprise License 35,560$
IMGis - Work management system does not integrate with financials. Limited capabilities. Only used for Utilities 39,000.00$ Total EAM 177,522$ Total EAM 49,560$ Tyler Content Manager Enterprise 38,502$ City does not currently have a solutionTotal Document Management 38,502$ Total Document Management -$ Munis Analytics & Reporting W/ Executive Insights 30,701$ City does not currently have a solutionSocrata Capital Project Explorer 12,555$ City does not currently have a solutionSocrata Open Finance 23,436$ City does not currently have a solutionTotal Data Insights 66,692$ Total Data Insights -$ Tyler Ready Forms Processing Software (including Common Form Set) 13,171$ City does not currently have a solutionTotal Additional 13,171$ Total Additional -$ DocuSign Signature Service Annual Fee 8,788$ City does not currently have a solutionMunis API Toolkit Bundle 27,862$ City does not currently have a solutionTotal Integrations 36,650$ Total Integrations -$ PACE 9 11,025$ City does not currently have a solutionTyler Detect 37,000$ City does not currently have a solutionPattern Stream Automated Document Service 22,365$ City does not currently have a solutionSymPro 52,600$ City does not currently have a solutionTotal Recurring Services 122,990$ Total Recurring Services -$ Grand Total (Replacement Solutions) 226,988$ Grand Total (New) 578,397$ Grand Total 805,385$ Grand Total (Replacement Solutions) 399,874$ Current SolutionsFinancial Management
Human Resources Management
Revenue Management
Tyler Munis Solution
Integrations
Other Services
Civic Services
Enterprise Asset Management
Document Management
Data Insights
Additional
The following page shows comparison of the modules/solutions we currently have and mPro Staff Report
March 8, 2022
The full solution will be integrated within three main phases, each hitting key milestones for going live with the software solutions. Each phase includes: evaluating the City’s current workflows and business processes; identifying new processes to function within the new ERP; planning and translating those processes into the new ERP; updating processes to current best practices enabled by the new ERP; testing the functionality and accuracy of the processes built into the new ERP, and training all users. The complete transition to the Munis ERP is expected by July 2024.
SymPro Treasury Management
For over 30 years, Emphasys SymPro has provided integrated solutions to automate and simplify core investment, debt, and cash accounting operations.
SymPro provides municipality and governmental agency debt managers with a comprehensive, user-friendly library of information on outstanding obligations. Users of the system have instant access to information regarding all present and past issuances of debt, including:
Detailed debt service schedules broken down to the CUSIP level. Detailed sources and uses of funds.
Call structures and any redemption of debt.
Allocations of debt service to various funds.
Other information, such as financing participants, rating history, etc.
The Sympro solution will allow the City to obtain the following goals:
1. To modernize the administrative business processes associated with treasury investment and related technology systems that currently support business operations.
2. To automate the cash reporting, positioning, forecasting, and collateralization processes, improve visibility into the City's cash balances and investment positions; and automate the department's current paper and Excel-based processes.
3. Will enable the Finance Department to perform sophisticated fixed income analytics at the security-, portfolio-, and benchmark- levels.
Attachments:
1. Tyler Technologies Quote
2. Emphasys Software Quote
2021-277524-Z8G2Y6 Page 1
Quoted By: Jennifer Wahlbrink
Quote Expiration: 03/28/22
Quote Name: City of Lancaster-ERP-Munis-
Financials
Quote Description: 2-9-22 City of Lancaster v.3
Saas Term 5.00
Sales Quotation For:
City of Lancaster
44933 Fern Ave
Lancaster CA 93534-2483
Phone: +1 (661) 723-6000
Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Financial Management
Accounting/GL 1 244 $ 74,985
Accounts Payable 1 72 $ 22,008
Bid Management 1 36 $ 9,514
Budgeting 1 88 $ 22,008
Capital Assets 1 88 $ 20,998
Cash Management 1 52 $ 15,373
Contract Management 1 36 $ 9,514
Employee Expense Reimbursement 1 72 $ 8,584
eProcurement 1 52 $ 14,644
Project & Grant Accounting 1 72 $ 14,899
Purchasing 1 208 $ 37,289
Quatred Asset Scanning Interface 1 36 $ 3,104
Human Resources Management
ExecuTime Time & Attendance - Up to 750 Employees 1 128 $ 17,997 ExecuTime Time & Attendance Mobile Access 1 0 $ 2,703
2021-277524-Z8G2Y6 Page 2
Human Resources & Talent Management 1 88 $ 8,523
Payroll w/ESS 1 168 $ 10,883
Revenue Management
Accounts Receivable 1 156 $ 18,287
General Billing 1 88 $ 9,951
Tyler Cashiering 1 72 $ 27,576
Civic Services
Citizen Self Service 1 96 $ 18,287
Tyler GIS - Site License 1 0 $ 21,603
Enterprise Asset Management
Asset Maintenance - Site License 1 436 $ 157,736
Asset Performance - Site License 1 244 $ 39,511
Document Management
Tyler Content Manager Enterprise 1 144 $ 42,780
Data Insights
Munis Analytics & Reporting w Executive Insights 1 128 $ 34,113 Socrata Capital Projects Explorer 1 0 $ 13,950
Socrata Open Finance 1 0 $ 26,040
Additional
Tyler ReadyForms Processing Software (including Common Form Set) 1 0 $ 14,634 Integrations
DocuSign Signature Service - Annual Fee 1 16 $ 9,765
Munis API Toolkit Bundle 1 48 $ 30,958
Recurring Services
PACE 9 1 0 $ 11,025
Tyler Detect 1 0 $ 37,000
Sub-Total: $ 806,242
Less Discount: $ 75,822
TOTAL 2868 $ 730,420
2021-277524-Z8G2Y6 Page 3
Professional Services
Description Quantity Unit Price Extended Price Maintenance 50% of Dedicated Project Manager (Monthly) 36 $ 14,800 $ 532,800 $ 0 60/40 (Tyler 40%) Work Split - remote 952 $ 185 $ 176,120 $ 0 Additional Hours - As Needed - on site 144 $ 210 $ 30,240 $ 0 Custom Documentation - Modules In Scope 616 $ 185 $ 113,960 $ 0 Extended Analysis - Modules In Scope 128 $ 185 $ 23,680 $ 0 Install Fee - Socrata Capital Projects Explorer 1 $ 4,200 $ 4,200 $ 0 Install Fee - Socrata Open Finance 1 $ 7,000 $ 7,000 $ 0 Install Fee - Tyler Detect 1 $ 1,000 $ 1,000 $ 0
Munis Executive Insights Implementation 1 $ 10,500 $ 10,500 $ 0 Sal & Benefit -HCM Setup - remote 136 $ 185 $ 25,160 $ 0 Tyler ReadyForms Processing Configuration 1 $ 3,000 $ 3,000 $ 0 Conversions $ 87,900 $ 0
Onsite Implementation 760 $ 210 $ 159,600 $ 0
Remote Implementation 2108 $ 185 $ 389,980 $ 0
TOTAL $ 1,565,140 $ 0
Transaction Fees
Description
Munis Tyler Payments
3rd Party Hardware, Software and Services
Description Qty Unit Price
Unit
Discount Total Price
Unit
Maint/SaaS
Unit
Maint/SaaS
Discount
Total
Maint/SaaS
Cash Drawer 5 $ 260 $ 0 $ 1,300 $ 0 $ 0 $ 0
Hand Held Scanner - Model 1950GSR 5 $ 450 $ 0 $ 2,250 $ 0 $ 0 $ 0 Hand Held Scanner Stand 5 $ 30 $ 0 $ 150 $ 0 $ 0 $ 0
Pattern Stream Automated Document System -
Implementation 64 $ 175 $ 0 $ 11,200 $ 0 $ 0 $ 0
2021-277524-Z8G2Y6 Page 4
Pattern Stream Automated Document System - SaaS 1 $ 0 $ 0 $ 0 $ 22,365 $ 0 $ 22,365 Printer (TM-S9000) 5 $ 1,623 $ 0 $ 8,115 $ 0 $ 0 $ 0
Quatred Bar Code Printer Kit 1 $ 1,095 $ 0 $ 1,095 $ 0 $ 0 $ 0 Quatred Barcode Reader - QUICK Fixed Asset 1 $ 3,297 $ 0 $ 3,297 $ 0 $ 0 $ 0 Quatred QUICK Fixed Asset Starter Kit 1 $ 7,292 $ 0 $ 7,292 $ 0 $ 0 $ 0 Quatred Remote Professional Services 1 $ 2,880 $ 0 $ 2,880 $ 0 $ 0 $ 0 Tyler Secure Signature System with 2 Keys 1 $ 1,650 $ 0 $ 1,650 $ 0 $ 0 $ 0 TOTAL $ 39,229 $ 22,365
Summary One Time Fees Recurring Fees
Total Tyler Software $ 0 $ 0
Total Annual $ 0 $ 730,420
Total Tyler Services $ 1,565,140 $ 0
Total Third-Party Hardware, Software, Services $ 39,229 $ 22,365 Summary Total $ 1,604,369 $ 752,785
Contract Total $ 5,278,834
Estimated Travel Expenses excl in Contract Total $ 83,610 Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.
Customer Approval: Date:
Print Name: P.O.#:
All Primary values quoted in US Dollars
Detailed Breakdown of Conversions (Included in Summary Total) Description Qty Unit Price Unit Discount Extended Price Accounting/GL
AC - Actuals up to 3 years 1 $ 2,000 $ 0 $ 2,000
2021-277524-Z8G2Y6 Page 5
AC - Budgets up to 3 years 1 $ 2,000 $ 0 $ 2,000
Accounts Payable
AP - Checks up to 5 years 1 $ 4,500 $ 0 $ 4,500
AP - Invoice up to 5 years 1 $ 5,500 $ 0 $ 5,500
AP Standard Master 1 $ 3,000 $ 0 $ 3,000
Asset Maintenance
AM - Closed WO History No Cost Data 1 $ 6,500 $ 0 $ 6,500 AM - WO History With Cost Data 1 $ 6,500 $ 0 $ 6,500
AM - Work Order Asset 1 $ 8,500 $ 0 $ 8,500
Capital Assets
CA - History 1 $ 2,500 $ 0 $ 2,500
CA Std Master 1 $ 4,500 $ 0 $ 4,500
Contract Management
Contracts 1 $ 6,000 $ 0 $ 6,000
General Billing
GB - Bills up to 5 years 1 $ 5,000 $ 0 $ 5,000
GB - Recurring Invoices 1 $ 4,000 $ 0 $ 4,000
GB Std CID 1 $ 2,200 $ 0 $ 2,200
Payroll/HR
HR Human Resources - PM Action History up to 5 years 1 $ 1,400 $ 0 $ 1,400 HR Human Resources - Recruiting 1 $ 1,400 $ 0 $ 1,400
PR Payroll - Accrual Balances 1 $ 1,500 $ 0 $ 1,500
PR Payroll - Accumulators up to 5 years 1 $ 1,400 $ 0 $ 1,400 PR Payroll - Check History up to 5 years 1 $ 1,200 $ 0 $ 1,200 PR Payroll - Deductions 1 $ 1,800 $ 0 $ 1,800
PR Payroll - Earning/Deduction Hist up to 5 years 1 $ 2,500 $ 0 $ 2,500 PR Payroll - Standard 1 $ 2,000 $ 0 $ 2,000
Project and Grant Accounting
PG - Actuals up to 3 years 1 $ 2,000 $ 0 $ 2,000
2021-277524-Z8G2Y6 Page 6
PG - Budgets up to 3 years 1 $ 2,000 $ 0 $ 2,000
Purchasing
Purchase Orders - Standard 1 $ 4,000 $ 0 $ 4,000
Purchasing - Standard 1 $ 4,000 $ 0 $ 4,000
TOTAL $ 87,900
Optional Tyler SaaS and Related Services
Description Qty Imp. Hours Annual Fee
Human Resources Management
Recruiting 1 16 $ 2,404
Civic Services
EnerGov Business Management Suite 20 256 $ 33,020
EnerGov Citizen Self Service - Business Management 1 36 $ 14,995 EnerGov Citizen Self Service - Community Development 1 36 $ 14,995 EnerGov Community Development Suite 60 776 $ 99,060
EnerGov Core Foundation Bundle 1 24 $ 3,027
EnerGov Decision Engine 1 8 $ 11,625
EnerGov e-Reviews 1 120 $ 28,022
EnerGov iG Workforce Apps 30 16 $ 16,530
EnerGov Report Toolkit 1 0 $ 2,752
Parks and Recreation 1 104 $ 28,411
Tyler 311/Incident Management 1 80 $ 14,450
Data Insights
EnerGov Advanced Automation Bundle w Executive Insights 1 40 $ 5,504 Subscription Fees
ACFR Statement Builder 1 32 $ 9,960
TOTAL: 1544 $ 284,755
2021-277524-Z8G2Y6 Page 7
Optional Professional Services
Description Quantity Unit Price Extended Price Maintenance Conversion $ 8,925 $ 0
Onsite Implementation 404 $ 210 $ 84,840 $ 0
Remote Implementation 1140 $ 185 $ 210,900 $ 0
TOTAL $ 304,665 $ 0
Optional Conversion Details (Prices Reflected Above)
Description Quantity Unit Price Discount Total
Tyler 311
Tyler 311 / Tyler Incident Management 1 $ 8,925 $ 0 $ 8,925 TOTAL $ 8,925
Tyler Annual Discount Detail (Excludes Optional Products) Description Annual Fee
Annual Fee
Discount Annual Fee Net
Civic Services
Citizen Self Service $ 18,287 $ 1,829 $ 16,458
Tyler GIS - Site License $ 21,603 $ 2,160 $ 19,443
Financial Management
Accounting/GL $ 74,985 $ 7,499 $ 67,486
Accounts Payable $ 22,008 $ 2,201 $ 19,807
Bid Management $ 9,514 $ 951 $ 8,563
Budgeting $ 22,008 $ 2,201 $ 19,807
Capital Assets $ 20,998 $ 2,100 $ 18,898
Cash Management $ 15,373 $ 1,537 $ 13,836
2021-277524-Z8G2Y6 Page 8
Contract Management $ 9,514 $ 951 $ 8,563
Employee Expense Reimbursement $ 8,584 $ 858 $ 7,726
eProcurement $ 14,644 $ 1,464 $ 13,180
Project & Grant Accounting $ 14,899 $ 1,490 $ 13,409
Purchasing $ 37,289 $ 3,729 $ 33,560
Quatred Asset Scanning Interface $ 3,104 $ 310 $ 2,794
Integrations
DocuSign Signature Service - Annual Fee $ 9,765 $ 977 $ 8,788 Munis API Toolkit Bundle $ 30,958 $ 3,096 $ 27,862
Additional
Tyler ReadyForms Processing Software (including Common
Form Set) $ 14,634 $ 1,463 $ 13,171
Data Insights
Munis Analytics & Reporting w Executive Insights $ 34,113 $ 3,412 $ 30,701 Socrata Capital Projects Explorer $ 13,950 $ 1,395 $ 12,555 Socrata Open Finance $ 26,040 $ 2,604 $ 23,436
Revenue Management
Accounts Receivable $ 18,287 $ 1,829 $ 16,458
General Billing $ 9,951 $ 995 $ 8,956
Tyler Cashiering $ 27,576 $ 2,758 $ 24,818
Human Resources Management
ExecuTime Time & Attendance - Up to 750 Employees $ 17,997 $ 1,800 $ 16,197 ExecuTime Time & Attendance Mobile Access $ 2,703 $ 270 $ 2,433 Human Resources & Talent Management $ 8,523 $ 852 $ 7,671 Payroll w/ESS $ 10,883 $ 1,088 $ 9,795
Enterprise Asset Management
Asset Maintenance - Site License $ 157,736 $ 15,774 $ 141,962 Asset Performance - Site License $ 39,511 $ 3,951 $ 35,560 Recurring Services
PACE 9 $ 11,025 $ 0 $ 11,025
Tyler Detect $ 37,000 $ 0 $ 37,000
Document Management
Tyler Content Manager Enterprise $ 42,780 $ 4,278 $ 38,502 TOTAL $ 806,242 $ 75,822 $ 730,420
2021-277524-Z8G2Y6 Page 9
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.
Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.
Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.
In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.
Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.
Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the- Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.
EnerGov Business Management: Tyler leads and owns the "Assess and Define" and "Configuration" of 5 unique business transactions, 5 template business transactions, 3 geo-rules and 3 automation events. Configuration elements beyond this will be owned by the client.
EnerGov Community Development: Tyler leads and owns the "Assess and Define" and "Configuration" 10 unique business transactions, 10 template business transactions, 5 geo-rules and 5 automation events. Configuration elements beyond this will be owned by the client.
Tyler Content Manager Enterprise includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB.
The SaaS fees for products that are not named users are based on 125 concurrent users. Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any resulting changes in the pricing categories. 2021-277524-Z8G2Y6 Page 10
Each API Toolkit or Connector comes with 8 free hours of API Development Consulting hours. Each API Bundle comes with 16 free API Development Consulting hours. Additional hours can be purchased beyond this standard offering.
Additional required hardware will be purchased by the client directly through Quatred.
Quatred Barcode Printer Kit - GK420T Thermal Transfer Printer with 1 roll 2" x 1" (2530 labels/roll) synthetic labels, 1 roll resin ribbon, label printing software. Includes: 3 years comprehensive extended maintenance.
Quatred Barcode Reader - QUICK Fixed Asset: QUICK Fixed Asset Software, NX6 Rugged Mobile Scanning Device with 2D Imager, WLAN, Bluetooth, GPS, Camera, Android 8.1 OS, Power supply, with 3 Year All-Inclusive depot repair/replace coverage.
Quatred QUICK Fixed Asset Starter Kit: QUICK Fixed Asset Software, NX6 Rugged Mobile Scanning Device with 2D Imager, WLAN, Bluetooth, GPS, Camera, Android 8.1 OS, Power supply, with 3 Year All-Inclusive depot repair/replace coverage. Software support an Quatred Remote Professional Services: 2 days onsite installation, configuration and training. Includes travel and living. Fees for Quatred services are payable upon completion of services.
DocuSign Signature Service refers to the interface between Tyler software and DocuSigns services. It does not include or take the place of DocuSigns proprietary products. Clients are required to provide certain DocuSign account information for implementation and to maintain its DocuSign account in order to use the interface. Clients who do not have a current DocuSign account can email [email protected] for more information or to begin the process of obtaining an account.
Financial library includes: standard A/P check, standard EFT/ACH, standard Purchase order, standard Contract, 1099M, 1099INT, 1099S, 1099NEC and 1099G.
General Billing library includes: standard invoice, standard statement, standard general billing receipt and standard miscellaneous receipt.
Personnel Actions Forms Library includes: standard Personnel Action form - New and standard Personnel Action Form - Change.
Your use of Tyler Payments and any related items included on this order is subject to the terms found at: https://www.tylertech.com/terms/payment- card-processing-agreement. By signing this order or the agreement in which it is included, you agree you have read, understand, and agree to such terms. Please see attached Tyler Payments fee schedule. 2021-277524-Z8G2Y6 Page 11
Payroll library includes: standard PR check, standard direct deposit, standard vendor from payroll check, standard vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R.
Tyler Secure Signature System includes digitizing two signatures, additional charges will apply for additional signatures.
Pace 9: Includes 9 PACE days and 3 passes to Tyler Connect annually, along with one Investment assessment for every three years of PACE services purchased. PACE sessions must be scheduled in 3-day increments, and the client will be responsible for all travel costs incurred. The first annual term for PACE commences on the 1st day of the month following the date of the client's signature on the applicable sales quotation, amendment, or purchase order. Upon expiration of the first annual term, the term will renew automatically for an additional one (1) year term at the current rate plus the client's contracted annual maintenance increase percentage unless terminated in writing by either party at least thirty (30) days prior to the end of the term. PACE days may only be utilized on live modules. Tyler Connect passes for the current year are available to clients with a cycle start date on or before 03/01. Clients with a cycle start date of 04/01 or later will be eligible for Tyler Connect passes the following year. PACE Days, Investment Assessments, and Tyler Connect passes expire at the conclusion of the term. No credit will be granted for unused days, assessments, or passes.
For the avoidance of doubt, Tyler Detect is a subscription service, not SaaS.Notwithstanding the foregoing language, payment of annual subscription fees for Tyler Detect commence on the availability of the service. Tyler Detect services will renew automatically for additional one (1) year terms, and subsequent subscription fees are due annually in advance on the anniversary of the availability date at our then-current rates.Pricing is based on client's current network size as defined by their entity size. Any material increases of network size may result in additional fees being assessed for the Tyler Detect service upon renewal.The quoted Tyler Detect amount does not include monitoring of student devices nor analysis of student network traffic. Tyler can quote an additional fee for these services.
Proposer Name: SaaS (Yes/No): YES
Solution Name:
ERP Software Proposed: Services Proposed:
Solution Pricing Summary One Time Year 1 Year 2 Year 3 Year 4 Year 5 Grand Total Licenses and Ongoing Maintenance Costs Subtotal 83,000$ 40,600$ 42,464$ 44,415$ 46,456$ 48,592$ 305,526$ Hosting Costs Subtotal -$ 12,000$ 12,480$ 12,979$ 13,498$ 14,038$ 64,995$ Services Costs Subtotal 57,600$ 57,600$
Travel Costs Subtotal -$ -$
Total Solution Cost 140,600$ 52,600$ 54,944$ 57,394$ 59,954$ 62,630$ 428,121$ Optional Products Subtotal -$ -$ -$ -$ -$ -$ -$ Optional Services Costs Subtotal -$ -$ Total Solution Cost with Options 140,600$ 52,600$ 54,944$ 57,394$ 59,954$ 62,630$ 428,121$ Licenses and Ongoing Maintenance Costs by Software One Time Year 1 Year 2 Year 3 Year 4 Year 5 Grand Total Finance 83,000$ 40,600$ 42,464$ 44,415$ 46,456$ 48,592$ 305,526$ Treasury -$ -$ -$ -$ -$ -$ -$ Budget -$ -$ -$ -$ -$ -$ -$ Procurement/Purchasing -$ -$ -$ -$ -$ -$ -$ Contract Management -$ -$ -$ -$ -$ -$ -$ Project/Grant Accounting -$ -$ -$ -$ -$ -$ -$ Asset Management -$ -$ -$ -$ -$ -$ -$ Human Resources -$ -$ -$ -$ -$ -$ -$ Other (Non-Mandatory) -$ -$ -$ -$ -$ -$ -$ N/A -$ -$ -$ -$ -$ -$ -$ Licenses and Ongoing Maintenance Costs 83,000$ 40,600$ 42,464$ 44,415$ 46,456$ 48,592$ 305,526$
OK OK OK OK OK OK OK
Conversion
Emphasys Software
SymPro Treasury Solution
Solution Pricing Summary
Project/Grant Accounting
N/A
Implementation
Project Management
Finance
Treasury
Budget
Procurement/Purchasing
Contract Management
Training
Other
Interface
Asset Management
Human Resources
Other (Non-Mandatory)
N/A
Appendix C - Price Sheet SymPro solution Summary Page 1 Hosting Costs by Software Year 1 Year 2 Year 3 Year 4 Year 5 Grand Total Finance 12,000$ 12,480$ 12,979$ 13,498$ 14,038$ 64,995$ Treasury -$ -$ -$ -$ -$ -$ Budget -$ -$ -$ -$ -$ -$ Procurement/Purchasing -$ -$ -$ -$ -$ -$ Contract Management -$ -$ -$ -$ -$ -$ Project/Grant Accounting -$ -$ -$ -$ -$ -$ Asset Management -$ -$ -$ -$ -$ -$ Human Resources -$ -$ -$ -$ -$ -$ Other (Non-Mandatory) -$ -$ -$ -$ -$ -$ N/A -$ -$ -$ -$ -$ -$ Hosting Costs 12,000$ 12,480$ 12,979$ 13,498$ 14,038$ 64,995$
OK OK OK OK OK OK
Services Costs by Service One Time Services Costs by Software One Time Implementation 14,400$ Finance 57,600$
Conversion 9,000$ Treasury -$
Interface 5,400$ Budget -$
Training 18,000$ Procurement/Purchasing -$ Project Management 10,800$ Contract Management -$ Other -$ Project/Grant Accounting -$ N/A -$ Asset Management -$
Human Resources -$
Other (Non-Mandatory) -$
N/A -$
Services Costs 57,600$ Services Costs 57,600$ OK OK
Appendix C - Price Sheet SymPro solution Summary Page 2
STAFF REPORT
City of Lancaster
CC 12
3/8/2022
JC
Date: March 8, 2022
To: Mayor Parris and City Council Members
From: Andrea Alexander, City Clerk
Subject: Resolution No. 22-11- Proclaiming a Local Emergency, Ratifying the Proclamation of a State Emergency by Executive Orders N-25-20, N-29-20 and N-35-20, and Authorizing Remote Teleconference Meetings for a Thirty (30) day period Pursuant to Brown Act Provisions
Recommendation:
That the City Council approve Resolution 22-11, proclaiming a local emergency, ratifying the proclamation of a state of emergency by Executive Orders N-25-20, N-29-20 and N-35-20, and authorizing remote teleconference meetings for a thirty (30) day period pursuant to Brown Act provisions.
Fiscal Impact:
None.
Background:
On September 16, 2021, Governor Newsom signed Assembly Bill (“AB”) 361 into law. AB 361 is urgency legislation amending the Brown Act to allow legislative bodies of local agencies to meet remotely with relaxed teleconferencing requirements during declared emergencies under certain conditions.
AB 361 adds new procedures and clarifies the requirements for conducting remote meetings, including the following:
· Public Comment Opportunities in Real Time: A legislative body that meets remotely pursuant to AB 361 must allow members of the public to access the meeting via a call-in option or an internet-based service option, and the agenda for the remote meeting must provide an opportunity for members of the public to directly address the body in real time. A legislative body cannot require public comments to be submitted in advance of the meeting. · No Action During Disruptions: In the event of a disruption that prevents the local agency from broadcasting the remote meeting, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, AB 361 prohibits the legislative body from taking any further action on items appearing on the meeting agenda until public access to the meeting via the call-in or internet-based options is restored.
· Periodic Findings: To continue meeting remotely pursuant to AB 361, a legislative body must make periodic findings concerning the declared emergency and its effects. AB 361 will sunset on January 1, 2024.
The proposed resolution would make the findings required by AB 361 in order to allow the City of Lancaster to continue to make remote attendance available to its legislative bodies and the public if and to the extent needed.
Attachment:
Resolution No. 22-11
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RESOLUTION NO. 22-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LANCASTER (“CITY”)
PROCLAIMING A LOCAL EMERGENCY, RATIFYING THE PROCLAMATION OF A STATE OF EMERGENCY BY EXECUTIVE ORDERS N-25-20, N-29-20 AND N-35-20,
AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS FOR A THIRTY (30) DAY PERIOD PURSUANT TO BROWN ACT PROVISIONS.
WHEREAS, City of Lancaster is committed to preserving and ensuring public access and participation in meetings of its legislative bodies; and WHEREAS, all meetings of City of Lancaster’s legislative bodies are open and public, as required by the Ralph M. Brown Act (Cal. Gov. Code 54950 – 54963), so that any member of the public may attend, participate, and watch the City’s legislative bodies conduct their business; and WHEREAS, the Brown Act, Government Code section 54953(e), makes provisions for remote teleconferencing participation in meetings by members of a legislative body, without compliance with the requirements of Government Code section 54953(b)(3), subject to the existence of certain conditions; and
WHEREAS, a required condition is that a state of emergency is declared by the Governor pursuant to Government Code section 8625, proclaiming the existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by conditions as described in Government Code section 8558; and
WHEREAS, a proclamation is made when there is an actual incident, threat of disaster, or extreme peril to the safety of persons and property within the jurisdictions that are within the City’s boundaries, caused by natural, technological, or human-caused disasters; and WHEREAS, it is further required that state or local officials have imposed or recommended measures to promote social distancing, or, the legislative body meeting in person would present imminent risks to the health and safety of attendees; and WHEREAS, such conditions now exist in the City, specifically, the Governor of California issued a series of Executive Orders aimed at containing the novel coronavirus; and WHEREAS, the State of California and County of Los Angeles recommend social distancing due to the coronavirus; and
WHEREAS, the City Council does hereby find that the threat of the coronavirus has caused, and will continue to cause, conditions of peril to the safety of persons within the City that are likely to be beyond the control of services, personnel, equipment, and facilities of the City, and desires to proclaim a local emergency and ratify the proclamation of state of emergency by the Governor of the State of California; and
WHEREAS, as a consequence of the local emergency, the City Council does hereby find that the City Council of City of Lancaster shall conduct its meetings without compliance with 2 1
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paragraph (3) of subdivision (b) of Government Code section 54953, as authorized by subdivision (e) of section 54953, and that the City Council shall comply with the requirements to provide the public with access to the meetings as prescribed in paragraph (2) of subdivision (e) of section 54953; and
WHEREAS, the City will post an agenda (72 hours in advance of a regular meeting and 24 hours in advance of a special meeting) on the City’s website at cityoflancasterca.org which will contain information on how the public can participate in the meeting and provide Public Comments.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Proclamation of Local Emergency. The City Council hereby proclaims that a local emergency now exists throughout the City’s jurisdiction, and social distancing is recommended by the State of California and County of Los Angeles.
Section 3. Ratification of Governor’s Proclamation of a State of Emergency. The City Council hereby ratifies the Governor of the State of California’s Proclamation of State of Emergency, effective as of this Resolution’s issuance date of March 8, 2022.
Section 4. Remote Teleconference Meetings. The Executive Director/CEO and the City Council of the City of Lancaster are hereby authorized and directed to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e) and other applicable provisions of the Brown Act.
Section 5. Effective Date of Resolution. This Resolution shall take effect immediately upon its adoption and shall be effective until the earlier of (i) April 8, 2022, or such time the City Council adopts a subsequent resolution in accordance with Government Code section 54953(e)(3) to extend the time during which the City Council of City of Lancaster may continue to teleconference without compliance with paragraph (3) of subdivision (b) of section 54953.
PASSED AND ADOPTED by the City Council of the City of Lancaster this 8 th day of March, 2022.
___________________________
Mayor
ATTEST:
City Clerk
STAFF REPORT
City of Lancaster
CC 13
3/8/2022
JC
Date: March 8, 2022
To: Mayor Parris and City Council Members
From: Andrea Alexander, City Clerk
Subject: Adoption of an Ordinance to Establish Requirements for State Bill 1383 Mandatory Organics Disposal Reduction
Recommendation:
Adopt Ordinance No. 1088, adding Chapter 13.18 to the Lancaster Municipal Code, consistent with Senate Bill 1383 involving short-lived climate pollutants for reducing organic waste in landfills
Fiscal Impact:
No direct fiscal impact.
Background:
Since the mid-1980s, the State of California has signed into law several bills intended to reduce the amount of solid waste entering the waste stream to preserve public health, safety, welfare, and reduce the impacts to landfills. For example, Assembly Bill 939 (AB 939) was signed into law in September 1989, which, in part, mandated each city or county to enact programs to divert twenty-five percent (25%) of solid waste by 1995, and fifty percent (50%) by the year 2000.
To further their waste reduction goals, the State of California signed Assembly Bill 341 (AB 341) in January 2012. AB 341 increased the State’s waste diversion requirements from fifty percent (50%) to seventy-five percent (75%) by 2020. In addition, AB 341 requires California commercial businesses and public entities that generate four (4) or more cubic yards of solid waste per week, and multi-family housing complexes with five (5) or more units, to adopt recycling practices that divert usable materials from disposal. Based on CalRecycle data, the commercial sector generates nearly three-fourths of the solid waste in California, much of which was found to be readily recyclable. Additionally, AB 341 requires each jurisdiction to have a commercial solid waste recycling program that consists of education, outreach, and monitoring of these generators, and the data is reported to CalRecycle annually.
In October 2014, Assembly Bill 1826 (AB 1826) was signed into law, requiring businesses to recycle their organic waste, and local jurisdictions to implement an organic waste recycling program to divert organic waste generated by businesses, including multi-family dwellings that consist of five (5) or more units. AB 1826 requires these businesses to arrange for recycling services for the following types of organics: food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food-soiled paper. Multi-family dwellings must arrange for recycling services for the same material except for food waste and food-soiled paper. As of December 31, 2020, all businesses and multi-family dwellings generating more than two (2) cubic yards of organic waste per week are required to arrange for organic recycling services.
In September 2016, Senate Bill 1383 was signed into law to continue the State’s support in adopting policies that improve organics waste recycling and innovative, cost-effective policies.
This bill addresses food waste recycling directly to reduce organic waste methane emissions. The first stage of this regulation became enforceable by the State on January 01, 2022, and requires the City to adopt an ordinance to meet the State's mandatory organics disposal reduction requirements.
Per State law, the ordinance before the City Council will require single-family residents and commercial businesses, including multi-family residential dwellings, to enroll in source- separated organic services. Additionally, businesses shall provide containers for source-separated organic waste and recyclables in all indoor and outdoor areas where disposal containers are provided for customers for materials generated by that business. State law allows for the limited issuance of waivers. City staff will work with local businesses and grant waivers allowed by State regulations.
Commercial edible food generators must arrange to recover the maximum amount of edible food that would otherwise be disposed of. The State requires these entities to enter into contracts with food recovery organizations and keep records reviewable by City staff and State representatives showing proof of food recovery. Commencing no later than January 31, 2023, for tier-one commercial edible food generators and January 31, 2025, for tier-two commercial edible food generators, these entities shall provide an annual food recovery report to the City. City staff will use this information to complete required reports to the County and State. In addition, the City is required to conduct inspections and perform an annual compliance review of commercial businesses to ensure they are subscribed to collection services and that edible food generators are arranging for proper food recovery.
Starting January 01, 2024, State law requires the City to take enforcement action against anyone not in compliance. The procedure is outlined in the proposed ordinance with State prescribed minimum violation amounts. In addition, between now and December 31, 2023, the City will be providing educational material to businesses and residents to gain compliance with this State requirement.
At the City Council’s regular meeting held on February 22, 2022, the City Council approved the introduction of Ordinance No. 1088, an ordinance to establish requirements for State Bill 1383 Mandatory Organics Disposal Reduction. The introduction was approved by a 5-0-0-0 vote with Council Members: Dorris, Malhi, Mann, Crist and Parris all approving. Staff is asking that City Council now adopt Ordinance No. 1088 consistent with its actions held on February 22, 2022.
Attachment:
Ordinance No. 1088
ORDINANCE NO. 1088
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LANCASTER, CALIFORNIA, ADDING CHAPTER 13.18 TO
THE LANCASTER MUNICIPAL CODE, CONSISTENT WITH
SENATE BILL 1383 INVOLVING SHORT-LIVED CLIMATE
POLLUTANTS FOR REDUCING ORGANIC WASTE IN
LANDFILLS
WHEREAS, AB 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq.), requires cities and counties to reduce, reuse, and Recycle (including composting) Solid Waste generated in their Jurisdictions to the maximum extent feasible before any incineration or landfill Disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment; and WHEREAS, AB 341 means the act amending Sections 41730, 4173, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and adding Sections 40004, 41734.5 and 41780.01 to add Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and to add and repeal Section 41780.02 of, the Public Resources Code, relating to Solid Waste; and WHEREAS, pursuant to California Public Resources Code Section 49300 and 49500- 49524, the City has determined that the public health, safety, and well-being require that an exclusive franchise be awarded to a qualified company for the collection, transfer and transportation, Recycling, processing, and Disposal of Solid Waste and other services related to meeting the Diversion goals required by AB 939, and other requirements of the California Integrated Waste Management Act; and
WHEREAS, the Legislature, by enactment of legislation requiring mandatory Commercial Organics Recycling (“AB 1826”) (Public Resources Code sections 42649.8 to 42649.86), has declared that a business generating waste above a specific threshold must sign up for Organic Waste Recycling services and that Jurisdictions must provide Commercial Organic Waste Recycling services; and
WHEREAS, the Legislature, by enactment of legislation requires business to provide Customers with Organic Waste and Recycling Bins that are adjacent to each trash Container and is visible and easily accessible pursuant to Public Resource Code Section 42649; and WHEREAS, the Legislature has also declared, by enactment of legislation involving short- lived climate pollutants (“SB 1383”) (Health and Safety Code sections 39730.5 to 39730.8) has declared that the State must reduce emissions of short-lived climate pollutions, including through specified targets for reducing Organic Waste in landfills; and WHEREAS, SB 1383 establishes regulatory requirements for Jurisdictions, Waste Generators, haulers, Solid Waste facilities, and other entities to support achievement of Statewide Organic Waste Disposal reduction targets; and, SB 1383 requires Jurisdictions to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 Regulations. This ordinance will also help reduce food insecurity by requiring Commercial Edible Ordinance No. 1088
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Food Generators to arrange to have the maximum amount of the Edible Food, that otherwise be Disposed, be recovered for human consumption; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY ORDAIN, AS FOLLOWS:
Section 1. Chapter 13.18 Mandatory Organic Waste Disposal Reduction is hereby added to the Table of Contents of Title 13 “PUBLIC SERVICES” of the Lancaster Municipal Code.
Section 2. Chapter 13.18 of the Lancaster Municipal Code entitled “MANDATORY ORGANIC WASTE DISPOSAL REDUCTION” is hereby added as set forth in Exhibit “A” attached hereto.
Section 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is held for any reason to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Lancaster hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions be declared invalid or unconstitutional.
Section 4. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard and this Ordinance shall take effect 30 days after adoption.
Ordinance No. 1088
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I, Andrea Alexander, of the City of Lancaster, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading on the __________ day of _______, 2022, and placed upon its second reading and adoption at a regular meeting of the City Council on the ____ day of ________________, 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }
CERTIFICATION OF ORDINANCE
CITY COUNCIL
I, ________________________________, ___________________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Ordinance No. 1088, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
____________________________________
Ordinance No. 1088
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EXHIBIT “A”
Chapter 13.18 MANDATORY ORGANIC WASTE DISPOSAL REDUCTION
8.13.010 Purpose and Findings.
A. State recycling law, Assembly Bill 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq., as amended, supplemented, superseded, and replaced from time to time), requires cities and counties to reduce, reuse, and recycle (including composting) solid waste generated in their jurisdictions to the maximum extent feasible before any incineration or landfill disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment.
B. State recycling law, Assembly Bill 341 of 2011 (approved by the Governor of the State of California on October 5, 2011, which amended Sections 41730, 41731, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and added Sections 40004, 41734.5, and 41780.01 and Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and added and repealed Section 41780.02 of, the Public Resources Code, as amended, supplemented, superseded and replaced from time to time), places requirements on businesses and multi-family property owners that generate a specified threshold amount of solid waste to arrange for recycling services and requires jurisdictions to implement a mandatory commercial recycling program.
C. State organics recycling law, Assembly Bill 1826 of 2014 (approved by the Governor of the State of California on September 28, 2014, which added Chapter 12.9 (commencing with Section 42649.8) to Part 3 of Division 30 of the Public Resources Code, relating to solid waste, as amended, supplemented, superseded, and replaced from time to time), requires businesses and multi-family property owners that generate a specified threshold amount of solid waste, recycling, and organic waste per week to arrange for recycling services for that waste, requires jurisdictions to implement a recycling program to divert organic waste from businesses subject to the law, and requires jurisdictions to implement a mandatory commercial organics recycling program.
D. SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires CalRecycle to develop regulations to reduce organics in landfills as a source of methane. The regulations place requirements on multiple entities including jurisdictions, residential households, commercial businesses and business owners, commercial edible food generators, haulers, self-haulers, food recovery organizations, and food recovery services to support the achievement of statewide organic waste disposal reduction targets.
E. SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires jurisdictions to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 regulations. This ordinance will also help reduce food insecurity by requiring commercial edible food generators to arrange to have the maximum amount of their edible food, that would otherwise be disposed, be recovered for human consumption.
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8.13.020. Definitions.
The definitions in this section shall govern the construction of this chapter. “AB 341” means the act amending Sections 41730, 41731, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and adding Sections 40004, 41734.5, and 41780.01 to, to add Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and to add and repeal Section 41780.02 of, the Public Resources Code, relating to solid waste. “AB 827” means the Assembly Bill approved by the Governor of the State of California on October 2, 2019, which amended Sections 42649.2, 42649.2, 42649.8, and 42649.81 of the Public Resources Code, relating to solid waste.
"AB 939" means the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000 et seq.), as it may be amended from time to time, including the 2008 revisions to California Public Resources Code Sections 42920 – 42927 (commonly referred to as SB 1016).
“AB 1826” means the Organic Waste Recycling Act of 2014 (Chapter 727, Statutes of 2014 modifying Division 30 of the California Public Resources Code), also commonly referred to as “AB 1826,”.
“Bin” means a metal container with hinged lids and wheels with a capacity of less than or equal to six (6) cubic yards.
“Blue Container” has the same meaning as in 14 CCR Section 18982.2(a)(5) and shall be used for the purpose of storage and collection of source separated recyclable materials. “CalRecycle” means the State of California’s Department of Resources Recycling and Recovery, and, as this department was structured prior to January 1, 2010, the California Integrated Waste Management Board, or CIWMB.
“Cart” means a plastic container with a hinged lid and wheels serviced by an automated or semi- automated truck with a capacity of no less than 32- and no greater than 101-gallons. “City” means the City of Lancaster, California, a municipal corporation, and all the territory lying within the municipal boundaries of the city as presently existing or as such boundaries may be modified.
“Collection” means the operation of gathering together garbage, rubbish and waste material, and transporting the same to the point of disposal.
“Commercial Business” or “Commercial” means a firm, partnership, proprietorship, joint-stock company, corporation, or association, whether for-profit or nonprofit, strip mall, or industrial facility, or as otherwise defined in 14 CCR Section 18982(a)(6). “Commercial Edible Food Generators” includes tier one commercial edible food generators and tier two commercial edible food generators. For the purposes of this definition, food recovery organizations are not commercial edible food generators. “Container” means a receptacle for temporary storage of discarded materials. containers may include bins, carts, roll-off boxes, compactors, cans, buckets, bags, or other storage instruments to the extent such containers are permitted by the city for use for collection.
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“Container Contamination” or “Contaminated Container” means a container, regardless of color, that contains Prohibited Container Contaminants, or as otherwise defined in 14 CCR Section 18982(a)(55).
“Contractor” means the person entering into a contract with the city for the collection and disposal of garbage, rubbish and waste material.
“Customer” means a person receiving solid waste handling services from a city designated contractor.
“Designee” means an entity the city contracts with or otherwise arranges to carry out any of the city’s responsibilities of this ordinance as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities. “Dispose” or “Disposal” means the ultimate disposition of solid waste collected by contractor at a landfill or otherwise in full regulatory compliance.
“Edible Food” means food intended for human consumption. Edible food is not solid waste if it is recovered and not discarded. Nothing in this chapter requires or authorizes the recovery of edible food that does not meet the food safety requirements of the California Retail Food Code. "Environmental Laws" means all federal and state statutes, county, local and city ordinances concerning public health, safety and the environment including, by way of example and not limitation, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 USC §9601 et seq.; the Resource Conservation and Recovery Act, 42 USC §6902 et seq.; the Federal Clean Water Act, 33 USC §1251 et seq.; the Toxic Substances Control Act, 15 USC §1601 et seq.; the Occupational Safety and Health Act, 29 USC §651 et seq.; the California Hazardous Waste Control Act, California Health and Safety Code §25100 et seq.; the California Hazardous Substance Account Act, California Health and Safety Code §25300 et seq.; the Porter-Cologne Water Quality Control Act, California Water Code §13000 et seq.; the Safe Drinking Water and Toxic Enforcement Act, California Health and Safety Code §25249.5 et seq.; as currently in force or as hereafter amended, and all rules and regulations promulgated thereunder. “Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code. “Food Recovery” means actions to collect and distribute edible food for human consumption which otherwise would be disposed, or as otherwise defined in 14 CCR Section 18982(a)(24). “Food Recovery Organization” means an entity that primarily engages in the collection or receipt of edible food from commercial edible food generators and distributes that edible food to the public for food recovery either directly or through other entities, including, but not limited to:
A. A food bank as defined in Section 113783 of the Health and Safety Code; B. A nonprofit charitable organization; or,
C. A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code.
If the definition in 14 CCR Section 18982(a)(25) for food recovery organization differs from this definition, the definition in 14 CCR Section 18982(a)(25) shall apply to this chapter.
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“Food Recovery Service” means a person or entity that collects and transports Edible Food from a Commercial Edible Food Generator to a Food Recovery Organization or other entities for Food Recovery, or as otherwise defined in 14 CCR Section 18982(a)(26). “Food-Soiled Paper” is compostable paper material that has come in contact with food or liquid, such as, but not limited to, compostable paper plates, paper coffee cups, napkins, pizza boxes, and milk cartons.
“Food Waste” means source‐separated food scraps and food‐soiled paper. “Gray Container” has the same meaning as in 14 CCR Section 18982.2(a)(28) and shall be used for the purpose of storage and collection of waste that is prohibited in the blue or green container. “Gray Container Waste” means solid waste that is collected in a gray container that is part of a three-container organic waste collection service that prohibits the placements of organic waste in the gray container as specified in 14 CCR Sections 18984.1(a) and (b), or as otherwise defined in 14 CCR Section 17402(a)(6.5)
“Green Container” has the same meaning as in 14 CCR Section 18982.2(a)(29) and shall be used for the purpose of storage and collection of source separated organic waste. "Green Waste" means tree trimmings, wood stumps, small pieces of wood, grass cuttings, dead plants, leaves, branches, flowers, plant stocks, and dead trees (not more than six (6) inches in diameter or forty-eight (48) inches in length) and similar materials.** “Large Event” means an event, including, but not limited to, a sporting event or a flea market, that charges an admission price, or is operated by a local agency, and serves an average of more than 2,000 individuals per day of operation of the event, at a location that includes, but is not limited to, a public, nonprofit, or privately owned park, parking lot, golf course, street system, or other open space when being used for an event. If the definition in 14 CCR Section 18982(a)(38) differs from this definition, the definition in 14 CCR Section 18982(a)(38) shall apply to this chapter. “Large Venue” means a permanent venue facility that annually seats or serves an average of more than 2,000 individuals within the grounds of the facility per day of operation of the venue facility.
For purposes of 14 CCR, Division 7, Chapter 12 and this chapter, a venue facility includes, but is not limited to, a public, nonprofit, or privately owned or operated stadium, amphitheater, arena, hall, amusement park, conference or civic center, zoo, aquarium, airport, racetrack, horse track, performing arts center, fairground, museum, theater, or other public attraction facility. For purposes of 14 CCR, Division 7 Chapter 12 and this chapter, a site under common ownership or control that includes more than one large venue that is contiguous with other large venues in the site, is a single large venue. If the definition in 14 CCR Section 18982(a)(39) differs from this definition, the definition in 14 CCR Section 18982(a)(39) shall apply to this chapter. “Multi-Family” or "Multi-Family Dwelling" or “Multi-Family Residential Dwelling” means any building or lot containing three (3) or more dwelling units. Multi-family premises do not include hotels, motels, or other transient occupancy facilities, which are considered commercial businesses. Multi-family dwelling units generally receive refuse collection service through the use of shared bins but may use carts. Service is not dependent upon unit count unless specifically stated.
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“Organic Waste” means Solid Wastes containing material originated from living organisms and their metabolic waste products, including but not limited to food, green material, landscape and pruning waste, organic textiles, and carpets, lumber, wood, paper products, printing and writing paper, manure, biosolids, digestate, and sludges or as otherwise defined in 14 CCR Section 18982(a)(46). Biosolids and digestate are as defined by 14 CCR Section 18982(a). “Organic Waste Generator” means a person or entity that is responsible for the initial creation of Organic Waste, or as otherwise defined in 14 CCR Section 18982(a)(51) “Paper Products” include, but are not limited to, paper janitorial supplies, cartons, wrapping, packaging, file folders, handing files, corrugated boxes, tissue, and toweling, or as otherwise defined in 14 CCR Section 18982(a)(51).
“Printing and Writing Papers” include, but are not limited to, copy, xerographic, watermark, cotton fiber, offset, forms, computer printout paper, white wove envelopes, manila envelopes, book paper, note pads, writing tablets, newsprint, and other uncoated writing papers, posters, index card, calendars, brochures, reports, magazines, and publications, or as otherwise defined in 14 CCR Section 18982(a)(54).
“Prohibited Container Contaminants” means the following: (i) discarded materials placed in the blue container that are not identified as acceptable source separated recyclable materials for the city’s blue container; (ii) discarded materials placed in the green container that are not identified as acceptable source separated green container organic waste for the city’s green container; (iii) discarded materials placed in the gray container that are acceptable source separated recyclable materials and/or source separated green container organic wastes to be placed in city’s green container and/or blue container; and, (iv) excluded waste placed in any container. “Person” has the same meaning as in Public Resources Code Section 40170, which states that a person includes an individual, firm, limited liability company, association, partnership, political subdivision, government agency, municipality, industry, public or private corporation, or any other entity whatsoever.
"Premises" means any land or building in the city where solid waste is generated or accumulated. “Recovery” means any activity or process described in 14 CCR Section 18983.1(b), or as otherwise defined in 14 CCR Section 18982(a)(49).
“Recycle” or "Recycling" means the process of collecting, sorting, cleansing, treating, and reconfiguring materials for the purpose of returning them to the economic mainstream in the form of raw material for new, reused, or reconstituted products that meet the quality standards necessary to be used in the marketplace. Recycling includes processes deemed to constitute a reduction of landfill disposal pursuant to 14 CCR, Division 7, Chapter 12, Article 2. Recycling does not include gasification or transformation as defined in Public Resources Code Section 40201. "Recyclable Materials" means solid waste that is source separated, is reasonably free of solid waste according to acceptable local facility standards, has some potential economic value, and is set aside, handled, packaged, or offered for collection in a manner different from refuse in order to allow it to be processed for recycling. Organic materials that are source separated are not considered recyclable materials for purposes of this contract regardless of potential economic value.
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“Refuse” means solid waste or debris, except sewage, construction and demolition debris, recyclable materials, and/or organic waste placed in source separated containers for collection. “Regulated Entity” means organic waste generators, commercial businesses (including multi- family residential dwellings), property owners, commercial edible food generators, haulers, food recovery services, and food recovery organizations, subject to applicable laws. “Residential” refers to services performed at and for residential premises, which include both single-family dwellings and multi-family dwellings.
“Residential Premises” means premises upon which dwelling units exist, including, without limitation, single family dwellings, apartments, boarding or rooming houses, condominiums, mobile homes, efficiency apartments, and other multiple dwellings. Notwithstanding any provision to the contrary herein, in the Lancaster municipal code, or otherwise, premises upon which the following uses are occurring shall not be deemed to be residential premises, and rather shall be deemed to be commercial premises: assisted living facilities, convalescent homes, dormitories, extended stay motels, group residential facilities, group care facilities, hotels, motels, and any other businesses not specifically listed at which residency is transient in nature and hence should be classified as commercial premises as determined by the city on a case by case bases. “Route Review” means a visual inspection of containers along a hauler route for the purpose of determining container contamination, and may include mechanical inspection methods such as the use of cameras, or as otherwise defined in 14 CCR Section 18982(a)(65). “SB 1383” means Senate Bill 1383 of 2016 approved by the Governor on September 19, 2016, which added Sections 39730.5, 39730.6, 39730.7, and 39730.8 to the Health and Safety Code, and added Chapter 13.1 (commencing with Section 42652) to Part 3 of Division 30 of the Public Resources Code, establishing methane emissions reduction targets in a statewide effort to reduce emissions of short-lived climate pollutants as amended, supplemented, superseded, and replaced from time to time.
“SB 1383 Regulations” or “SB 1383 Regulatory” means or refers to, for the purposes of this ordinance, the Short-Lived Climate Pollutants: Organic Waste Reduction regulations developed by CalRecycle and adopted in 2020 that created 14 CCR, Division 7, Chapter 12 and amended portions of regulations of 14 CCR and 27 CCR.
“Single-Family” means of, from, or pertaining to any residential premises with fewer than five (5) units.
“Solid Wasteʺ means “Solid Waste as defined in Public Resources Code 40191, including, but not limited to, putrescible and non-putrescible refuse, special waste, recyclable materials, construction and demolition debris, and green waste.
"Source Separated" means materials, including commingled recyclable materials, that have been separated or kept separate from the solid waste stream, at the point of generation, for the purpose of additional sorting or processing those materials for recycling or reuse in order to return them to the economic mainstream in the form of raw material for new, reused, or reconstituted products which meet the quality standards necessary to be used in the marketplace, or as otherwise defined in 14 CCR Section 17402.5(b)(4). Source separated shall include separation of materials by the Waste generator, property owner, property owner’s employee, property manager, or property manager’s employee into different containers for the purpose of collection such that source Ordinance No. 1088
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separated materials are separated from gray container waste and other solid waste for the purposes of collection and processing.
“State” means the State of California.
“Tier One Commercial Edible Food Generator” means a commercial edible food generator that is one of the following, each as defined in 14 CCR Section 18982:
A. Supermarket.
B. Grocery store with a total facility size equal to or greater than 10,000 square feet.
C. Food service provider.
D. Food distributor.
E. Wholesale food vendor.
“Tier Two Commercial Edible Food Generator” means a commercial edible food generator that is one of the following, each as defined in 14 CCR Section 18982:
A. Restaurant with 250 or more seats, or a total facility size equal to or greater than 5,000 square feet.
B. Hotel with an on‐site food facility and 200 or more rooms.
C. Health facility with an on‐site food facility and 100 or more beds.
D. Large venue.
E. Large event.
F. A state agency with a cafeteria with 250 or more seats or total cafeteria facility size equal to or greater than 5,000 square feet.
G. A local education agency with an on‐site food facility. "Waste Generator" means any person as defined by the Public Resources Code, whose act or process produces solid waste as defined in the Public Resources Code, or whose act first causes solid waste to become subject to regulation.
8.13.030. Requirements for Single-Family Generators.
Single-family organic waste generators shall comply with the following requirements:
A. Shall subscribe to the city’s organic waste collection services for all organic waste generated as described below in section B. City and/or designee shall have the right to review the number and size of a generator’s containers to evaluate the adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials; and each single-family generator shall adjust its service level for its collection services as requested by city and/or designee. Generators may additionally manage their organic waste by preventing or reducing their organic waste generation, managing organic waste on site, and/or using a community composting site pursuant to 14 Ordinance No. 1088
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CCR Section 18984.9(c). ***
B. Shall participate in the city’s organic waste collection service(s) by placing designated materials in designated containers as described below, and shall not place prohibited container contaminants in collection containers.
C. Shall place source separated green container organic waste, including food waste, in the green container; source separated recyclable materials in the blue container; and gray container waste in the gray container. Generators shall not place materials designated for the gray container into the green container or blue container.
8.13.040. Requirements for Commercial Businesses.
Generators that are commercial businesses, including multi-family residential dwellings, shall:
A. Subscribe to the city’s three-container collection services and comply with the requirements of those services as described below B. City and/or designee shall have the right to review the number and size of a generator’s containers and frequency of collection to evaluate the adequacy of capacity provided for each type of collection service for proper separation of materials and containment of materials; and, commercial businesses shall adjust their service level for their collection services as requested by city and/or designee.
B. Participate in the city’s organic waste collection services by placing designated materials in designated containers. Generator shall place source separated green container organic waste in the green container; source separated recyclable materials in the blue container; and gray container waste in the gray container. generator shall not place materials designated for the gray container into the green container or blue container.
C. Supply and allow access to adequate number, size and location of collection containers with sufficient labels or colors (conforming with Sections D.1 and D.2 below) for employees, customers, tenants, and persons or entities that contract with the generator, consistent with the city’s blue container, green container, and gray container collection service
D. Excluding multi-family residential dwellings, provide containers for the collection of source separated green container organic waste and source separated recyclable materials in all indoor and outdoor areas where disposal containers are provided for customers, for materials generated by that business. Such containers do not need to be provided in restrooms. If a commercial business does not generate any of the materials that would be collected in one type of container, then the business does not have to provide that particular container in all areas where disposal containers are provided for customers. Pursuant to 14 CCR Section 18984.9(b), the containers provided by the business shall have either:
1. A body or lid that conforms with the container colors provided through the collection service provided by the city, with either lids conforming to the color requirements or bodies conforming to the color requirements or both lids and bodies conforming to color requirements. A commercial business is not required to replace functional containers, including containers purchased prior Ordinance No. 1088
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to January 1, 2022, that do not comply with the requirements of the subsection prior to the end of the useful life of those containers, or prior to January 1, 2036, whichever comes first.
2. Container labels that include language or graphic images, or both, indicating the primary material accepted and the primary materials prohibited in that container, or containers with imprinted text or graphic images that indicate the primary materials accepted and primary materials prohibited in the container.
Pursuant 14 CCR Section 18984.8, the container labeling requirements are required on new containers commencing January 1, 2022.
E. Multi-family residential dwellings are not required to comply with container placement requirements or labeling requirement in Section D pursuant to 14 CCR Section 18984.9(b).
F. To the extent practical through education, training, Inspection, and/or other measures, excluding multi-family residential dwellings, prohibit employees from placing materials in a container not designated for those materials per the city’s blue container, green container, and gray container collection service
G. Excluding multi-family residential dwellings, periodically inspect blue containers, green containers, and gray containers for contamination and inform employees if containers are contaminated and of the requirements to keep contaminants out of those containers pursuant to 14 CCR Section 18984.9(b)(3).
H. Annually provide information to employees, customers, tenants, and persons or entities that contract with the generator about organic waste recovery requirements and about proper sorting of source separated green container organic waste and source separated recyclable materials.
I. Provide education information before or within fourteen (14) days of occupation of the premises to new tenants that describes requirements to keep source separated green container organic waste and source separated recyclable materials separate from gray container waste (when applicable) and the location of containers and the rules governing their use at each property.
J. Provide or arrange access for the city and/or designee to their properties during all inspections conducted in accordance with chapter 13.18 to confirm compliance with the requirements of this ordinance.
K. Nothing in this Section prohibits a generator from preventing or reducing waste generation, managing organic waste on site, or using a community composting site pursuant to 14 CCR Section 18984.9(c).
L. Commercial businesses that are tier one or tier two commercial edible food generators shall comply with food recovery requirements, pursuant to sections 8.13.060 and 8.13.070 of this chapter.
8.13.050. Waivers for Generators.
Ordinance No. 1088
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A. De minimis waiver – The city may waive a commercial business’ obligation (including multi-family residential dwellings) to comply with some or all of the organic waste requirements of this chapter if the commercial business provides documentation that the business generates below a certain amount of organic waste material as described in section
8.13.050.A.2 below. Commercial businesses requesting a de minimis waiver shall:
1. Submit an application specifying the services that they are requesting a waiver form and provide documentation as noted in section 8.13.050.A.2 below.
2. Provide documentation that either:
a. The commercial business’s total solid waste collection service is two cubic yards or more per week and organic waste subject to collection in a blue container or green container comprises less than 20 gallons per week per applicable container of the business’ total waste; or b. The commercial business’ total solid waste collection service is less than two cubic yards per week and organic waste subject to collection in a blue container or green container comprises less than 10 gallons per week per applicable container of the business’ total waste.
3. Notify the city if circumstances change such that commercial business’s organic waste exceeds threshold required for waiver, in which case waiver will be rescinded.
4. Provide written verification of eligibility for de minimis waiver every 5 years, if the city has approved de minimis waiver.
B. Physical space waivers – The city may waive a commercial business’s or property owner’s obligations (including multi-family residential dwellings) to comply with some or all of the recyclable materials and/or organic waste collection service requirements if the city has evidence from its own staff, a hauler, licensed architect, or licensed engineer demonstrating that the premises lacks adequate space for the collection containers required for compliance with the organic waste collection requirements. A commercial business or property owner may request a physical space waiver through the following process:
1. Submit an application form specifying the type(s) of collection services for which they are requesting a compliance waiver.
2. Provide documentation that the premises lack adequate space for blue containers and/or green containers including documentation from its hauler, licensed architect, or licensed engineer.
3. Provide written verification to the city that it is still eligible for a physical space waiver every five years, if the city has approved an application for a physical space waiver.
Ordinance No. 1088
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8.13.060. Requirements for Commercial Edible Food Generators.
A. Tier one commercial edible food generators must comply with the requirements of this section, commencing January 1, 2022, and tier two commercial edible food generators must comply commencing January 1, 2024, pursuant to 14 CCR Section 18991.3.
B. Large venue or large event operators not providing food services, but allowing for food to be provided by others, shall require food facilities operating at the large venue or large event to comply with the requirements of this section, commencing January 1, 2024.
C. Commercial edible food generators shall comply with the following requirements:
1. Arrange to recover the maximum amount of edible food that would otherwise be disposed.
2. Contract with, or enter into a written agreement with food recovery organizations or food recovery services for: (i) the collection of edible food for food recovery; or (ii) acceptance of the edible food that the commercial edible food generator self-hauls to the food recovery organization for food recovery.
3. Shall not intentionally spoil edible food that is capable of being recovered by a food recovery organization or a food recovery service.
4. Allow the city and/or designee to access the premises and review records pursuant to 14 CCR Section 18991.4.
5. Keep records that include the following information, or as otherwise specified in 14 CCR Section 18991.4:
a. A list of each food recovery service or organization that collects or receives its edible food pursuant to a contract or written agreement established under 14 CCR Section 18991.3(b).
b. A copy of all contracts or written agreements established under 14 CCR Section 18991.3(b).
c. A record of the following information for each of those food recovery services or food recovery organizations:
i. The name, address and contact information of the food recovery service or food recovery organization.
ii. The types of food that will be collected by or self-hauled to the food recovery service or food recovery organization.
iii. The established frequency that food will be collected or self- hauled.
iv. The quantity of food, measured in pounds recovered per month, collected or self-hauled to a food recovery service or food Ordinance No. 1088
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recovery organization for food recovery.
D. Nothing in this ordinance shall be construed to limit or conflict with the protections provided by the California Good Samaritan Food Donation Act of 2017, the Federal Good Samaritan Act, or share table and school food donation guidance pursuant to Senate Bill 557 of 2017 (approved by the Governor of the State of California on September 25, 2017, which added Article 13 [commencing with Section 49580] to Chapter 9 of Part 27 of Division 4 of Title 2 of the Education Code, and amended Section 114079 of the Health and Safety Code, relating to food safety, as amended, supplemented, superseded and replaced from time to time).
8.13.070. Requirements for Food Recovery Organization and Services.
A. Food recovery services collecting or receiving edible food directly from commercial edible food generators, via a contract or written agreement established under 14 CCR Section 18991.3(b), shall maintain the following records, or as otherwise specified by 14 CCR Section 18991.5(a)(1):
1. The name, address, and contact information for each commercial edible food generator from which the service collects edible food.
2. The quantity in pounds of edible food collected from each commercial edible food generator per month.
3. The quantity in pounds of edible food transported to each food recovery organization per month.
4. The name, address, and contact information for each food recovery organization to which the food recovery service transports edible food for food recovery.
B. Food recovery organizations collecting or receiving edible food directly from commercial edible food generators, via a contract or written agreement established under 14 CCR Section 18991.3(b), shall maintain the following records, or as otherwise specified by 14 CCR Section 18991.5(a)(2):
1. The name, address, and contact information for each commercial edible food generator from which the organization receives edible food.
2. The quantity in pounds of edible food received from each commercial edible food generator per month.
3. The name, address, and contact information for each food recovery service from which the organization receives edible food for food recovery.
C. Food recovery organizations and food recovery services that have their primary address physically located in the city and contract with or have written agreements with one or more commercial edible food generators pursuant to 14 CCR Section 18991.3(b) shall report to the city it is located in the total pounds of edible food recovered in the previous Ordinance No. 1088
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calendar year from the tier one and tier two commercial edible food generators they have established a contract or written agreement with pursuant to 14 CCR Section 18991.3(b).
D. Food recovery services and food recovery organizations operating in the city shall provide information and consultation to the city, upon request, regarding existing, or proposed new or expanded, food recovery capacity that could be accessed by the city and its commercial edible food generators. A food recovery service or food recovery organization contacted by the city shall respond to such request for information within 60 days, unless a shorter timeframe is otherwise specified by the city.
8.13.080. Requirements for Hauler and Facility Operators.
A. The city’s exclusive franchised hauler shall be required to comply with the SB 1383 regulations.
B. Requirements for facility operators and community composting operations:
1. Owners of facilities, operations, and activities that recover organic waste, including, but not limited to, compost facilities, in-vessel digestion facilities, and publicly-owned treatment works shall, upon the city’s request, provide information regarding available and potential new or expanded capacity at their facilities, operations, and activities, including information about throughput and permitted capacity necessary for planning purposes. Entities contacted by the city shall respond within 60 days.
2. Community composting operators, upon the city’s request, shall provide information to the city to support organic waste capacity planning, including, but not limited to, an estimate of the amount of organic waste anticipated to be handled at the community composting operation. Entities contacted by the city shall respond within 60 days.
8.13.090. Inspections and Investigations by the City.
A. City and/or designee are authorized to conduct inspections and investigations, at random or otherwise, of any collection container, collection vehicle loads, or transfer, processing, or disposal facility for materials collected from generators, or source separated materials to confirm compliance with this ordinance by organic waste generators, commercial businesses (including multi-family residential dwellings), property owners, commercial edible food generators, haulers, food recovery services, and food recovery organizations, subject to applicable laws. This section does not allow city and/or designee to enter the interior of a private residential property for inspection.
B. Regulated entity shall provide or arrange for access during all inspections (with the exception of residential property interiors) and shall cooperate with the city and/or designee during such inspections and investigations. Such inspections and investigations may include confirmation of proper placement of materials in containers, edible food recovery activities, records, or any other requirement of this ordinance. Failure to provide or arrange for: (i) access to an entity’s premises; or (ii) access to records for any inspection or Ordinance No. 1088
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investigation is a violation of this ordinance.
C. Any records obtained by city and/or designee during its inspections, and other reviews shall be subject to the requirements and applicable disclosure exemptions of the Public Records Act as set forth in Government Code Section 6250 et seq.
D. City and/or designee are authorized to conduct any inspections, or other investigations as reasonably necessary to further the goals of this ordinance, subject to applicable laws.
E. The city shall receive written complaints from persons regarding an entity that may be potentially non-compliant with SB 1383 regulations, including receipt of anonymous complaints.
8.13.100. Enforcement.
A. Violation of any provision of this chapter shall constitute a public nuisance and shall be punishable pursuant to chapters 1.12 and 1.16 of the Lancaster Municipal Code.
B. Any violation of any of the provisions of this chapter shall constitute a misdemeanor violation and upon conviction thereof any violation shall be punishable by a fine not to exceed one thousand dollars ($1,000.00), or by imprisonment for a period of not more than one year, or by both such fine and imprisonment. Each day a violation is committed or permitted to continue shall constitute a separate offense.
C. The city may issue an administrative citation for each violation of this chapter pursuant to the procedures set forth in chapter 1.16; provided, however, that notwithstanding the provisions of subsection 1.16.100.A, the penalty amounts of administrative citations issued for violations of this chapter shall be as set forth in subsection 8.13.100.G, below:
D. In lieu of or in addition to the foregoing, the city may collect any and all abatement and related administrative costs pursuant to the provisions of section 8.28.210.
E. The remedies provided herein are not to be construed as exclusive remedies, and in the event of violation, the city may pursue any proceedings or remedies otherwise provided by law. Any administrative citation issued pursuant to this chapter shall not prejudice or adversely affect any other civil, administrative or criminal action that may be brought to correct or abate any unlawful nuisance condition or use. A civil or criminal action may be brought concurrently with any other process regarding the same violation.
F. Process for Enforcement
1. The city and/or designee will monitor compliance with this chapter randomly and through compliance reviews, route reviews, investigation of complaints, and/or an inspection program.
2. The city and/or designee may issue an official notification to notify regulated entities of its obligations under this chapter.
3. For incidences of prohibited container contaminants found in containers the Ordinance No. 1088
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city and/or designee will notify the generator of the violation.
4. The city and/or designee shall issue a notice of violation requiring compliance within 60 days of issuance of the notice.
5. Absent compliance by the respondent within the deadline set forth in the notice of violation, the city and/or designee may commence enforcement pursuant to chapter 1.12 and/or 1.16.
G. The penalty amounts for administrative citations issued for violation of this chapter are as follows:
1. For a first violation, the amount of the penalty shall be $50 per violation.
2. For a second violation, the amount of the penalty shall be per violation.
3. For a third or subsequent violation, the amount of the penalty shall be $250 per violation.
H. Compliance deadline extension considerations. The city and/or designee may extend the compliance deadlines set forth in a notice of violation issued pursuant to this chapter if it finds that there are extenuating circumstances beyond the control of the respondent that make compliance within the deadlines impracticable, including the following:
1. Acts of God such as earthquakes, wildfires, flooding, and other emergencies or natural disasters;
2. Delays in obtaining discretionary permits or other government agency approvals; or
3. Deficiencies in organic waste recycling infrastructure or edible food recovery capacity and the city is under a corrective action plan with CalRecycle pursuant to 14 CCR Section 18996.2 due to those deficiencies.
I. Education period for non-compliance - beginning January 1, 2022 and continuing through December 31, 2023, the city and/or designee will conduct inspections, route reviews or waste evaluations, and compliance reviews, depending upon the type of regulated entity, to determine compliance, and if the city and/or designee determines that organic waste generator, hauler, tier one commercial edible food generator, food recovery organization, food recovery service, or other entity is not in compliance, it shall provide educational materials to the entity describing its obligations under this chapter, as well as a notice that compliance is required by January 1, 2022, and that violations may be subject to administrative civil penalties starting on January 1, 2024.
J. Civil penalties for non-compliance. Beginning January 1, 2024, if the city and/or designee determines that an organic waste generator, hauler, tier one or tier two commercial edible food generator, food recovery organization, food recovery service, or other entity is not in compliance with this chapter, it shall document the noncompliance or violation, issue a notice of violation, and take enforcement action as needed, necessary and/or appropriate.
STAFF REPORT
City of Lancaster
PH
{{item.num
ber}}
3/8/2022
JC
Date: March 8, 2022
To: Mayor Parris and City Council Members From: George N. Harris II, Director of Finance Subject:Substantial Amendment to the City’s Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) 2020-2024 Five-Year Consolidated Plan and 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Action Plans
Recommendations:
a. Conduct a public hearing and upon accepting public testimony; b. Approve the Substantial Amendment to the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) 2020-2024 Five-Year Consolidated Plan (Consolidated Plan) and 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans (Action Plans) to allow for the inclusion of three (3) new objectives and the reprogramming of $1,213,176 in CDBG funds and $1,195,418 in HOME funds to existing and newly proposed eligible activities; and
c. Authorize the City Manager, or designee, to execute and transmit all necessary contracts and associated documents, including the Substantial Amendment to the Consolidated Plan and Action Plans, and any additional amendments, to ensure the City’s timely expenditure of CDBG and HOME funds.
Fiscal Impact:
There will be no impact to the City’s General Fund. All proposed dollars impacted by the Substantial Amendment have previously been awarded to the City and budgeted to activities in previously adopted Action Plans and Substantial Amendments. The following CDBG and HOME accounts will need to be adjusted in the City’s budget:
Increase the following accounts:
- 361-4342-786 First Time Homebuyer Program $1,093,998.00 - 361-4342-787 CHDO Set Aside $101,420.00
- 361-11BS040-924 Webber Pool $500,000.00
- 361-11TR019-924 Mariposa Park $1,351,443.00
The reprogramming of CDBG and HOME funds will ensure that the City’s program funds are utilized to improve the quality of life for the City’s residents. The City Council’s approval of the recommended action adopts the Substantial Amendment thereby allocating those resources into the CDBG and HOME budgets.
Background:
The U.S. Department of Housing and Urban Development (HUD) requires all entitlement communities receiving Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds, such as the City, to prepare and submit a Consolidated Plan every five (5) years to establish a unified, strategic vision for economic development, housing and community development actions. The Consolidated Plan encompasses the analysis of local community needs and coordinates appropriate responses to those needs and priorities.
The Consolidated Plan is carried out through Annual Action Plans which provide a concise summary of the actions, activities, and the resources that will be used each year to address the priority needs and specific goals identified in the Consolidated Plan. The City must submit an Annual Action Plan to HUD each year of the five-year Consolidated Plan period. The City Council adopted and submitted the Action Plans to HUD by the required deadline dates of each year.
After a thorough review of existing activities, proposed goals, and consultation with HUD representatives, the City identified the need to Substantially Amend its Consolidated Plan and Action Plans by allocating funds to activities that will provide decent, safe and affordable housing, a suitable living environment, and expand on economic opportunities principally for persons of low- and moderate-income throughout the City.
Per the City’s Citizen Participation Plan, a Substantial Amendment to a Consolidated Plan and Action Plan is required when a “substantial” change is proposed as it relates to funding priorities, proposed activities, goals, and objectives. This Substantial Amendment is necessary because the City has a) identified three (3) new objectives it wishes to address throughout the Consolidated Plan cycle b) proposes to cancel four (4) activities and repurpose those funds c) reduce the funding of three (3) activity budgets and repurpose those funds, and d) allocate uncommitted prior year CDBG funds in the combined amount of $2,408,594 (CDBG - $1,213,176 and HOME- $1,195,418) to existing and newly proposed eligible CDBG and HOME activities.
Pursuant to 24 CFR 91.505(a), a Substantial Amend requires specific citizen participation actions, including a Public Hearing and 30-day public review period, before the changes may be approved by the City Council and submitted to HUD. The Public Hearing Notice concerning the proposed Substantial Amendment was published in the Antelope Valley press on February 3, 2022. The Substantial Amendment was made available on the City’s website and City Hall for a 30-day public review period starting on February 4, 2022, and ending on March 8, 2022.
As such, staff recommends amending the Consolidated Plan and Action Plans as noted in the enclosed Substantial Amendment. The proposed projects are consistent with the Consolidated Plan goals and will provide immediate assistance to the community.
Analysis:
The following narrative provides descriptions and other information for the proposed Consolidated Plan objectives and Action Plan activities.
Objectives
Goal Name: Fair Housing Services
Goal Description: Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti-discrimination and landlord-tenant mediation services.
Goal Name: Affordable Housing Preservation
Goal Description: Preserve the quality of existing owner-occupied dwellings housing units through rehabilitation including lead-based paint education, inspection, testing and abatement.
Goal Name: Promote Homeownership Opportunities
Goal Description: Provide mortgage assistance to create affordable homeownership opportunities for low- and moderate-income households.
Activities
2021-2022 Webber Pool Improvement Project (CDBG)
The project, located at 716 Oldfield Street, Lancaster, CA 93534, will replace the pump, filtration system, pool boiler amongst other improvements to bring the pool up to the required standards for operation beyond the summer months. The project is anticipated to benefit 167,350 City residents. 2021-2022 Mariposa Park Improvement Project (CDBG)
The project, located at 45755 Fig Avenue, Lancaster, CA 93534, will replace the existing playground equipment and flooring to meet ADA standards. Other improvements include but are not limited to rehabilitating two restrooms, replacing interior concrete sidewalks, replacing drinking fountains, and replacing tables and chairs. The project is anticipated to benefit 18,950 City residents.
2020-2022 First-Time Homebuyer Program (HOME)
The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home. The program is anticipated to benefit 10 households. 2021-2022 CHDO Set-Aside (HOME)
As a requirement of the HOME program, the City is obligated to set-aside a minimum of 15% of its annual allocation, commencing with PY 2021, on eligible housing activities implemented by Community Housing Development Organizations (CHDOs). The City is currently in the process of identifying eligible CHDOs to implement activities that will be subject to the CHDO set-aside.
Table 1: Proposed Activity Budget Modifications and Reprogrammed Activity Budgets Program Year/ Activity Title Existing
Budget Difference New
Budget
21-22 Webber Pool Improvement Project $0 $500,000 $500,000 21-22 Mariposa Park Improvement Project $638,266 $713,176 $1,351,442 20-21 First-Time Homebuyer Program $0 $586,899 $586,899 21-22 First-Time Homebuyer Program $0 $507,099 $507,099 21-22 CHDO Set-Aside $0 $101,420 $101,420
Total $2,408,594
Alternatives:
1. Provide alternative direction to staff.
Attachments:
1. Substantial Amendment to the CDBG and HOME 2020-2024 Five-Year Consolidated Plan and 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans
CITY OF LANCASTER
SUBSTANTIAL AMENDMENT
TO THE
2020-2024 CONSOLIDATED PLAN
&
2018-2019, 2019-2020, 2020-2021 &
2021-2022 ACTION PLANS
DRAFT FOR PUBLIC COMMENT PERIOD
February 4, 2022 – March 8, 2022
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER
OMB Control No: 2506-0117
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER
OMB Control No: 2506-0117
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Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER
OMB Control No: 2506-0117
Table of Contents
EXECUTIVE SUMMARY.......................................................................................................................1 PROCESS........................................................................................................................................2 EXPECTED RESOURCES – 91.220(C)(1,2).............................................................................................4 ANNUAL GOALS AND OBJECTIVES – 91.220(C)(3) .................................................................................5 PROJECTS – 91.220(D) ....................................................................................................................6 Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 1
OMB Control No: 2506-0117
EXECUTIVE SUMMARY
Background
The U.S. Department of Housing and Urban Development (HUD) requires all entitlement communities receiving Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds, such as the City of Lancaster (City), to prepare and submit a Consolidated Plan every five (5) years to establish a unified, strategic vision for economic development, housing and community development actions. The Consolidated Plan encompasses the analysis of local community needs and coordinates appropriate responses to those needs and priorities.
The Consolidated Plan is carried out through Annual Action Plans which provide a concise summary of the actions, activities, and the specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified in the Consolidated Plan.
Per the City’s Citizen Participation Plan (CPP), a Substantial Amendment to a Consolidated Plan and Action Plan is required when a “substantial” change is proposed as it relates to funding priorities, proposed activities, goals, and objectives. This substantial amendment to the Consolidated Plan and Action Plans is necessary because the City has a) identified three (3) new objectives it wishes to address throughout the Consolidated Plan cycle b) proposes to cancel four (4) activities and repurpose those funds c) reduce the funding of three (3) activity budgets and repurpose those funds, and d) allocate uncommitted prior year CDBG funds in the combined amount of $2,408,594.27 (CDBG - $1,213,176.27 and HOME- $1,195,418.00) to the following activities:
CDBG
PY 2018/2019 Activity(ies)
Youth Services Program – repurpose $671.12 from existing budget and cancel activity PY 2019/2020 Activity(ies)
Youth Services Program – repurpose $10,000.00 from existing budget and cancel activity AVPH Food Program – repurpose $3,805.25 from existing budget PY 2020/2021 Activity(ies)
Community Rental Assistance and Child Care Program – repurpose $87,482.11 from existing budget
Park ADA Improvements – repurpose $513,794.96 from existing budget Uncommitted Prior Year CDBG Funds: $597,422.83
PY 2016 - $22,878.95
PY 2017 - $26,370.16
PY 2018 - $332,844.95
PY 2019 - $215,328.77
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 2
OMB Control No: 2506-0117
HOME
PY 2020/2021 Activity(ies)
Construction Development Assistance – repurpose $586,899.00 from existing budget and cancel activity
PY 2020/2021 Activity(ies)
Construction Development Assistance – repurpose $608,519.00 from existing budget and cancel activity
Sources
The City will program the following resources in this substantial amendment to the PY 2021-2022 Annual Action Plan and corresponding PY 2020-2024 Consolidated Plan (which may be found at www.cityoflancasterca.org/our-city/departments-services/housing-neighborhood-revitalization/cdbg- community-development-block-grant to increase the PY 2021-2022 budget:
Pre-PY 2021 Formula CDBG: $1,213,176.27
Pre-PY 2021 Formula HOME: $586,899.00
PY 2021 Formula HOME: $608,519.00
TOTAL: $2,408,594.27
City Council is responsible for determining how CDBG and HOME funds will be used to provide decent housing, a suitable living environment, and expanded economic opportunities principally for persons of low- and moderate-income persons. In consultation with the City Council, City departments, and partners serving the needs of low- and moderate-income individuals and families in the community, this submission to the City Council requests approval to invest the above funding for the projects listed below.
Proposed Projects
CDBG
2021/2022 Webber Pool Improvement Project:
Original Allocation: $0.00
Proposed Increase: $500,000.00
Total Proposed Budget: $500,000.00
2021/2022 Mariposa Park Improvement Project:
Original Allocation: $638,266.00
Proposed Increase: $713,176.27
Total Proposed Budget: $1,351,442.27
HOME
2020/2021 First-Time Homebuyer Program:
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 3
OMB Control No: 2506-0117
Original Allocation: $0.00
Proposed Increase: $586,899.00
Total Proposed Budget: $586,899.00
2021/2022 First-Time Homebuyer Program:
Original Allocation: $0.00
Proposed Increase: $507,099.00
Total Proposed Budget: $507,099.00
2021/2022 CHDO Set-Aside:
Original Allocation: $0.00
Proposed Increase: $101,420.00
Total Proposed Budget: $101,420.00
PROCESS
The City is conducting a 30-day review period for this substantial amendment from February 4 – March 8, 2022. The City will conduct a public hearing for the substantial amendment as part of the March 8, 2022, City Council meeting.
To encourage review and comment on the proposed activities, the City published notices in English and Spanish in the Antelope Valley Press on Thursday, February 3, 2022, advertising the substantial amendment in compliance with the City’s CPP. An electronic copy of the substantial amendment was available on the City’s website and hard copies were placed at the Lancaster City Hall – Finance & Information Technology Department, 44933 Fern Avenue, Lancaster, CA 93534.
Due to the COVID-19, to ensure public safety measures while maintaining transparency and public access, members of the public may participate in one of the following ways:
Virtual Platform [Zoom]:
In response to Governor’s Executive Order N-08-21, this meeting will also be conducted telephonically and video streamed live on Channel 28 and the City’s website: https://www.cityoflancasterca.org/our- city/departments-services/city-clerk/meetings-agendas-and-minutes/public-meetings-web-streaming PUBLIC COMMENTS ON AGENDIZED ITEMS MAY BE RECEIVED BY DIALING 1-877-853-5257 USING MEETING ID: 890 0871 4810# PASSWORD: 677447#
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 4
OMB Control No: 2506-0117
Sort
Order
Activity Target Population Summary Summary of Comments
Received
1. Public
Hearing
Minorities
Non-English Speaking
Persons with
disabilities
Broad community
Residents of
public/assisted
housing
Stakeholders
The City conducted its
public hearing to review
the Substantial
Amendment on March 8,
2022.
(to be completed after
public hearing)
2. Comment
Period
Minorities
Non-English Speaking
Persons with
disabilities
Broad community
Residents of
public/assisted
housing
Stakeholders
The City conducted its
comment period from
February 4 – March 8,
2022.
(to be completed at close of
public comment period)
Table 1 – Resident Engagement
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 5
OMB Control No: 2506-0117
EXPECTED RESOURCES – 91.220(C)(1,2)
Introduction
The City is repurposing $1,213,176.27 from Pre-PY 2021 formula CDBG resources, $586,899 in Pre-PY 2021 formula HOME resources and $608,519 in PY 2021 Formula HOME resources.
Anticipated Resources
Program Source
of Funds
Eligible Use of Funds Funds Narrative Description
Formula
CDBG
Public-
Federal
Public Services
Economic Development
Public Improvements
Affordable Housing
Planning and
Administration
$1,213,176.27 Activities to provide decent
housing, a suitable living
environment, and expanded
economic opportunities
principally for persons of low- and
moderate- income within the City.
HOME Public-
Federal
Increase Supply of
Affordable Housing
Affordable Housing
Preservation
Promote Homeownership
Opportunities
Planning and
Administration
$1,195,418.00 Strengthen public-private
partnerships and to expand the
supply of decent, safe, sanitary,
and affordable housing, with
primary attention to rental
housing, for very low-income and
low-income families.
Table 2 - Expected Resources
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied In the initial planning and programming of these resources, the Finance Department has worked closely with other City departments as well as monitored other funding sources available at the local, state, and federal level to ensure that the City is not providing duplicative assistance and addressing unmet needs and gaps for low- and moderate-income residents.
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 6
OMB Control No: 2506-0117
Annual Goals and Objectives – 91.220(c)(3)
The City will be adding three (3) new objectives to be addressed in the Consolidated Plan and amending its following existing goals to reallocate Pre-PY 2021 CDBG resources, Pre-PY 2021 and PY 2021 HOME resources. These resources will be re-programmed in the PY 2021 Action Plan and corresponding PY 2020 – PY 2024 Consolidated Plan.
Newly Proposed Objectives
Goal Name Fair Housing Services5
Goal Description Affirmatively further fair housing choice through the provision of fair housing education, counseling, anti-discrimination and landlord-tenant mediation services.
Goal Name Affordable Housing Preservation6
Goal Description Preserve the quality of existing owner-occupied dwellings housing units through rehabilitation including lead-based paint education, inspection, testing and abatement.
Goal Name Promote Homeownership Opportunities7
Goal Description Provide mortgage assistance to create affordable homeownership opportunities for low- and moderate-income households.
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 7
OMB Control No: 2506-0117
Goals Summary Information
Sort
Order
Goal Name Start
Year
End
Year
Category Geographic
Area
Needs Addressed Funding Goal Outcome
Indicator
1 Increase the
Supply of
Affordable
Housing
2021 2024 Affordable
Housing
Citywide Affordable Housing HOME:
$101,420.00
Other - 1
2 Improve and
Expand Facilities
and Infrastructure
2021 2023 Non-Housing
Community
Development
Eligible
Census
Tracts/Block
Groups
Facilities and
Infrastructure
CDBG:
$1,213,176.27
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit –
186,300
Persons
Assisted
7 Promote
Homeownership
Opportunities
2021 2023 Affordable
Housing
Citywide Affordable Housing HOME:
$1,093,998
Direct Financial
Assistance to
Homebuyers –
10 households
assisted
Table 3 – Annual Goals
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 8
OMB Control No: 2506-0117
PROJECTS – 91.220(D)
Introduction
With the repurposing of Pre-PY 2021 CDBG, Pre-PY 2021 HOME and PY 2021 HOME resources, the City will increase funding to the following projects in the PY 2021 Annual Action Plan:
# Project Name
1. 2021-2022 Webber Pool Improvement Project
2. 2021-2022 Mariposa Park Improvement Park
3. 2020-2021 First-Time Homebuyer Program
4. 2021-2022 First-Time Homebuyer Program
5. 2021-2022 CHDO Set-Aside
Table 4 – Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
These projects were determined in consultation with City staff, departments, and stakeholders serving low- and moderate-income residents of Lancaster to provide decent housing, a suitable living environment, and expanded economic opportunities principally for persons of low- and moderate- income within the City.
Project Summary Information
Project Name 2021-2022 Webber Pool Improvement Project
Target Area Eligible Census Tract/Block Group
Goals Supported Improve and Expand Facilities and Infrastructure Needs Addressed Facilities and Infrastructure
Funding CDBG: $500,000
Description The project will replace the pump, filtration system, pool boiler amongst other improvements to bring the pool up to the required standards for operation beyond the summer months.
Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Approximately 167,350 persons
Location Description 716 Oldfield Street, Lancaster, CA 93534 1 Planned Activities 2021-2022 Webber Pool Improvement Project (167,350 people) - $500,000 Project Name 2021-2022 Mariposa Park Improvement Project2 Target Area Eligible Census Tract/Block Group
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 9
OMB Control No: 2506-0117
Goals Supported Improve and Expand Facilities and Infrastructure Needs Addressed Facilities and Infrastructure
Funding CDBG: $713,176.27
Description The project will replace the existing playground equipment and flooring to meet ADA standards. Other improvements include but are not limited to rehabilitating two restrooms, replacing interior concrete sidewalks, replacing drinking fountains, and replacing tables and chairs.
Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Approximately 18,950 persons
Location Description 45755 Fig Avenue, Lancaster, CA 93534 Planned Activities Mariposa Park Improvement Project (18,950 people) - $713,176.27 Project Name 2020-2021 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
Funding HOME: $586,899.00
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.
Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Approximately 5 households assisted
Location Description Citywide
3 Planned Activities 2020-2021 First-Time Homebuyer Program (5 households assisted) - $586,899.00
Project Name 2021-2022 First-Time Homebuyer Program
Target Area Citywide
Goals Supported Promote Homeownership Opportunities
Needs Addressed Affordable Housing
4 Funding HOME: $507,099.00
Draft Substantial Amendment – for Public Review
Annual Action Plan LANCASTER Pg. 10
OMB Control No: 2506-0117
Description The program will provide income eligible first-time homebuyers with financial assistance towards the purchase of their home.
Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Approximately 5 households assisted
Location Description Citywide
Planned Activities 2021-2022 First-Time Homebuyer Program (5 households assisted) - $507,099.00
Project Name 2021-2022 CHDO Set-Aside
Target Area Citywide
Goals Supported Increase the Supply of Affordable Housing Needs Addressed Affordable Housing
Funding HOME: $586,899.00
Description The funds will be set aside for eligible CHDO activities.
Target Date 06/30/2023
Estimate the number and
type of families that will
benefit from the proposed
activities
Other - 1
Location Description Citywide
5 Planned Activities 202-2022 CHDO Set-Aside (Other - 1) - $586,899.00 Table 5 – Project Details
Other Revisions
Upon further review of the City’s 2021-2022 Action Plan, the City has identified previously approved activities that it wishes to rename to be more descriptive. The funding amounts for these activities will remain the same. Due to the mildness of these proposed changes, the revisions have not been included in this document but will be made available to the public upon request.
STAFF REPORT
City of Lancaster
JC
Date: March 08, 2022
To: Mayor Parris and City Council Members
From: George Harris, Finance Director
Subject:Amendment to the Adopted Budget and Capital Improvement Program for Fiscal Year 2021-2022.
Recommendation:
Adopt Resolution No. 22-12, authorizing an amendment to the adopted Budget and Capital Improvement Program for Fiscal Year 2021-2022.
Fiscal Impact:
The proposed adjustments in Attachment A are detailed by fund, division and object category. The total adjustments recommended result in an overall increase in revenue totaling $16,506,651, an increase in appropriated expenditures totaling $29,880,183, and implementation of the Reserve policy.
Background:
Since adoption of the Budget and Capital Improvement Program for Fiscal Year 2021-2022 in June 2021, staff has identified some recommended adjustments to revenues and expenditures. The recommended amendments include implementation of the Reserve policy, amending estimated revenues and appropriating new expenditures as provided in the attachment. The recommended adjustments are in accordance with proper governmental accounting and financial reporting practices, Council approved objectives and restricted revenue objectives.
Approval of the amendment to the adopted Budget and Capital Improvement Program for Fiscal Year 2021-2022 would result in an overall increase in recognized revenue totaling $16,506,651 and an increase in appropriated expenditures totaling $29,880,183. The largest revenue adjustments are attributed to $7,307,000 Measure LC Sales Tax, $4,565,613 Sales and Use Tax, $3,400,000 LCE Energy Generation, $2,000,000 Federal ARPA Act 2021, and ($1,603,225) State Grants. The largest City appropriations are $5,698,446 LCE Power Procurement, $4,512,664 COVID-19, $3,000,000 Sanitation District Water Purchase, $2,550,354 ERP System, $1,505,000 AVTA Contract, Senior Passes and Bus Shelters, $600,000 City Hall Renovation, $500,000 Home Owner Beatification Grant, $420,000 DERMS Platform HNR1, $350,000 Eastside Overlay EIR, $350,000 Drainage Improvements, $300,000 LED Lighting Program, $200,000 Fence Replacement, $175,000 Citywide Signal Timing, and $150,000 Battery Project.
GH:ma
Attachments:
Resolution No. 22-12, Amendment to the Adopted Budget and Capital Improvement Program for Fiscal Year 2021-2022, including Attachment A
PH 2
03/08/22
JC
RESOLUTION NO. 22-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LANCASTER, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2021-2022.
WHEREAS, the budget for fiscal year 2021-2022 was adopted by Resolution 21-36 on June 22, 2021, and
WHEREAS, it is appropriate to amend the adopted Budget and Capital Improvement Program, in accordance with proper governmental accounting and financial reporting practices; and
WHEREAS, funds are available, as designated in the request action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANCASTER AS FOLLOWS:
Section 1. The fiscal year 2021-2022 adopted Budget and Capital Improvement Program is amended as detailed in Attachment A.
PASSED, APPROVED and ADOPTED this 8th day of March 2022, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
Resolution No. 22-XX
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )ss
CITY OF LANCASTER )
CERTIFICATION OF RESOLUTION
CITY COUNCIL
I, ________________________________, ___________________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Resolution No. 22-XX, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
_____________________________________________
l
Classification Fund Fund # Division Code Object Account Name Sum of Increase
or (Decrease) In
Revenue
Sum of (Increase)
or Decrease in
Expenditures
Increase
(Decrease) in
Mid‐year
Funding
Recognized Revenue and Appropriations GENERAL FUND 101 3101 103 MEASURE LC SALES TAX 7,307,000 7,307,000 101 3101 100 SALES AND USE TAX 4,565,613 4,565,613 101 3431 005 COVID ‐ FED ARPA ACT 2021 2,000,000 2,000,000 101 3201 103 BUILDING AND SAFETY FEES 700,000 700,000 101 3201 104 ELECTRICAL PERMIT FEES 250,000 250,000 101 3201 120 ENGRNG FEES ‐ PERMITS AND MISC 200,000 200,000 101 3201 118 GRADING PLAN CHECK FEES 100,000 100,000 101 3201 106 MECHANICAL PERMIT FEES 10,000 10,000 101 3201 200 ENGINEERING ADD'L FEES 5,000 5,000 101 3201 102 PLUMBING PERMIT FEES (15,000) (15,000) 101 3100 101 PROPERTY TAXES ‐ IN LIEU VLF 947,406 947,406 101 3103 100 TRANSIENT OCCUPANCY TAX 500,000 500,000 101 3203 100 PLANNING AND ZONE FEES 392,283 392,283 101 3102 200 BUSINESS LICENSES 100,000 100,000 101 3601 110 VACCINATION REIMBURSEMENT 50,000 50,000 101 3209 100 PLANNING ‐ PLAN/BLDG PLAN REV 20,000 20,000 101 3202 100 ENGINEERING FEES ‐ TR & P MAPS 4,000 4,000 101 3621 300 PW SHARED INFRASTRUCTURE SPACE 464 464 101 4770 101 SALARIES ‐ PERMANENT 34,000 34,000 101 4770 112 SALARIES ‐ TEMPORARY (34,400) (34,400) 101 3584 100 PW REIMBURSED SERVICES (5,900) (5,900) 101 4649 209 UNIFORMS (15,000) (15,000) 101 4651 652 ELECTRICITY (16,000) (16,000) 101 4771 112 SALARIES ‐ TEMPORARY (18,000) (18,000) 101 4632 301 PROFESSIONAL SERVICES (1,785) (1,785) 101 4632 406 JANITORIAL SUPPLIES (5,000) (5,000) 101 4632 112 SALARIES ‐ TEMPORARY (15,000) (15,000) 101 4207 112 SALARIES ‐ TEMPORARY (36,000) (36,000) 101 4650 209 UNIFORMS (4,625) (4,625) 101 4650 112 SALARIES ‐ TEMPORARY (50,000) (50,000) 101 3616 200 E WASTE RECYCLING (55,000) (55,000) 101 4635 301 PROFESSIONAL SERVICES (5,100) (5,100) 101 4635 402 MAINTENANCE SERVICE (14,773) (14,773) 101 4635 652 ELECTRICITY (36,000) (36,000) 101 4631 301 PROFESSIONAL SERVICES (5,600) (5,600) 101 4631 652 ELECTRICITY (22,000) (22,000) 101 4631 654 WATER (34,000) (34,000)
101 4643 235 CREDIT CARD CHARGES (67,000) (67,000) 101 4790 101 SALARIES ‐ PERMANENT 20,000 20,000 101 4790 112 SALARIES ‐ TEMPORARY (39,440) (39,440) 101 4790 313 COMMUNITY ORGANIZATIONS (50,000) (50,000) 101 4600 112 SALARIES ‐ TEMPORARY (9,360) (9,360) 101 4600 603 RENT ‐ BUILDINGS & GROUNDS (65,000) (65,000) 101 4410 325 GENERAL LIABILITY COST ALLOCATION (20,000) (20,000) 101 4410 112 SALARIES ‐ TEMPORARY (60,000) (60,000) 101 4642 301 PROFESSIONAL SERVICES (20,000) (20,000) 101 4642 112 SALARIES ‐ TEMPORARY (63,750) (63,750) 101 3620 300 INCUBATOR RENTAL INCOME (87,870) (87,870) 101 4100 202 LOCAL & REGIONAL EVENTS (5) (5) 101 4100 201 TRAVEL EXPENSES (170) (170) 101 4100 259 OFFICE SUPPLIES (1,500) (1,500) 101 4100 251 SPECIAL ACTIVITY SUPPLIES (10,000) (10,000) 101 4100 301 PROFESSIONAL SERVICES (80,000) (80,000) 101 4220 255 RECRUITMENT EXPENSES (15,000) (15,000) 101 4220 301 PROFESSIONAL SERVICES (80,000) (80,000) 101 4700 112 SALARIES ‐ TEMPORARY (97,000) (97,000) 101 11ZZ006 924 PARKS IMPROVEMENTS (100,000) (100,000) 101 4634 301 PROFESSIONAL SERVICES (5,000) (5,000) 101 4634 652 ELECTRICITY (16,000) (16,000) 101 4634 112 SALARIES ‐ TEMPORARY (80,000) (80,000) 101 3420 170 MC ‐ SECURITY DEPOSIT 40,000 40,000 101 3420 120 MC ‐ EMPLOYEE LICENSE FEE (5,000) (5,000) 101 3420 150 MC ‐ MANUFACTURING SURCHARGE (140,000) (140,000) 101 4432 104 SALARIES ‐ OVERTIME (10,000) (10,000) 101 4432 304 AUDIT SERVICES (50,000) (50,000) 101 4432 301 PROFESSIONAL SERVICES (50,000) (50,000) 101 4761 301 PROFESSIONAL SERVICES (150,000) (150,000) 101 4754 301 PROFESSIONAL SERVICES (150,000) (150,000) 101 4210 262 ELECTION EXPENSE (156,048) (156,048) 101 4785 461 TRAFFIC SIGNAL ‐ CITY (175,000) (175,000) 101 3610 200 FORMER ED LAND RENTAL INCOME 66,420 66,420 101 3610 201 FORMER ED LAND SALES REV (260,476) (260,476) 101 4653 209 UNIFORMS (4,000) (4,000) 101 4653 112 SALARIES ‐ TEMPORARY (203,455) (203,455) 101 4205 205 CITY PROMOTION & ADVERTIZING (16,000) (16,000) 101 4205 211 POSTAGE (16,200) (16,200) 101 4205 112 SALARIES ‐ TEMPORARY (54,000) (54,000) 101 4205 301 PROFESSIONAL SERVICES (150,000) (150,000) 101 4800 201 TRAVEL EXPENSES (800) (800) 101 4800 209 UNIFORMS (7,000) (7,000) 101 4800 112 SALARIES ‐ TEMPORARY (240,000) (240,000) 101 4200 104 SALARIES ‐ OVERTIME (2,000) (2,000) 101 4200 355 SPECIAL PROGRAMS (5,000) (5,000) 101 4200 206 PUBLICATIONS & DUES (30,000) (30,000) 101 4200 112 SALARIES ‐ TEMPORARY (50,000) (50,000) 101 4200 251 SPECIAL ACTIVITY SUPPLIES (50,000) (50,000) 101 4200 301 PROFESSIONAL SERVICES (125,000) (125,000) 101 4350 665 LED LIGHTING PROGRAM (300,000) (300,000) 101 4240 301 PROFESSIONAL SERVICES (420,000) (420,000) 101 4633 654 WATER (4,000) (4,000)
101 4633 301 PROFESSIONAL SERVICES (4,000) (4,000) 101 4633 403 BUILDING MAINTENANCE (7,379) (7,379) 101 4633 655 GAS (20,000) (20,000)
101 4633 402 MAINTENANCE SERVICE (35,785) (35,785) Resolution No 22‐XX, Attachment A
Amendment to the Adopted Budget for Fiscal Year 2021‐2022
l
Classification Fund Fund # Division Code Object Account Name Sum of Increase
or (Decrease) In
Revenue
Sum of (Increase)
or Decrease in
Expenditures
Increase
(Decrease) in
Mid‐year
Funding
Resolution No 22‐XX, Attachment A
Amendment to the Adopted Budget for Fiscal Year 2021‐2022 Recognized Revenue and Appropriations GENERAL FUND 101 4633 112 SALARIES ‐ TEMPORARY (60,000) (60,000) 101 4633 303 BATTERY PROJECT (150,000) (150,000) 101 4633 404 GROUNDS MAINTENANCE (200,000) (200,000) 101 4245 230 SMALL EQUIPMENT OPERATIONS (35,000) (35,000) 101 4245 350 EMERGENCY PREPAREDNESS (130,000) (130,000) 101 4245 940 CODE/DEMOLITION ACTIVITY (500,000) (500,000) 101 4760 308 DRAINAGE & EASTSIDE OVERLAY (700,000) (700,000) 101 15SW019 924 AMARGOSE CREEK CHANNEL CULVERT (750,000) (750,000) 101 4430 311 GOVERNMENT FEES / LICENSES (250) (250) 101 4430 301 PROFESSIONAL SERVICES (2,250) (2,250) 101 4430 998 OTHER FINANCING USES (3,000,000) (3,000,000) 101 4999 701 TRANSFERS OUT (195,127) (195,127) 101 4999 490 TRANSFERS OUT (3,854,641) (3,854,641) 101 4431 208 SMALL TOOLS (2,683) (2,683) 101 4431 250 GENERAL OFFICE SUPPLIES (7,183) (7,183) 101 4431 350 EMERGENCY PREPAREDNESS (7,881) (7,881) 101 4431 406 JANITORIAL SUPPLIES (12,737) (12,737) 101 4431 306 TUTORING PROGRAM (250,000) (250,000) 101 4431 302 COMPUTER SOFTWARE & SUPPORT (259,736) (259,736) 101 4431 301 COVID ‐19 (347,444) (347,444) 101 4431 308 CONTRACT SERVICES (350,000) (350,000) 101 4431 305 VACCINATION SITE ‐ AV FAIRGROUNDS (1,475,000) (1,475,000) 101 4431 295 SPECIALIZED EQUIP (NON CAP) (1,800,000) (1,800,000) GENERAL FUND RESERVES 109 3606 100 SALE OF SURPLUS PROPERTY 230,973 230,973 109 4430 300 LEGAL CLAIMS (25,000) (25,000) INFORMATION TECHNOLOGY 112 11BS019 924 CITY HALL FACE LIFT (120,000) (120,000) 112 4315 291 FURNITURE & OFFICE EQUIPMENT (NON CAP) (15,000) (15,000) 112 4315 651 TELEPHONE (43,000) (43,000) 112 4315 301 PROFESSIONAL SERVICES (1,793,269) (1,793,269) 112 4315 302 COMPUTER SOFTWARE & SUPPORT (1,932,937) (1,932,937) GENERAL LIABILITY 113 4230 303 LEGAL SERVICES (650,000) (650,000) GAS TAX 203 4755 410 STREET MATERIALS (3,200) (3,200) 203 4752 450 STREET SWEEPING CONTRACT (5,000) (5,000) 203 4752 404 GROUNDS MAINTENANCE (20,000) (20,000) 203 4752 501 TIDE PROGRAM & EVENTS (50,000) (50,000) 203 4752 112 SALARIES ‐ TEMPORARY (65,000) (65,000) 203 3603 100 OTHER REIMB (7,000) (7,000) 203 3603 200 SIGNAL DAMAGE REIMBURSEMENT (200,000) (200,000) AQMD 204 4430 770 SENIOR SUBSIDY GRANT (50,000) (50,000) PROP "A" TRANSIT FUND 207 4432 991 TRANSACTION EXCHANGE WITH OTHER AGENCIES 1,425,000 1,425,000 207 15ST058 924 LANCASTER HEALTH DISTRICT (1,425,000) (1,425,000) 207 4430 404 GROUNDS MAINTENANCE (83,210) (83,210) 207 4430 301 PROFESSIONAL SERVICES (1,505,000) (1,505,000) MEASURE R FUND 210 4430 301 PROFESSIONAL SERVICES (1,500) (1,500) MEASURE M 211 3301 304 ATP ‐ PEDESTRIAN GAP CLOSURE IMPROVEMENT 744,292 744,292 211 4430 301 PROFESSIONAL SERVICES (1,500) (1,500) MEASURE A 212 4999 701 TRANSFERS OUT 195,127 195,127 PARKS DEVELOPMENT FUND 213 3208 100 DWELLING UNIT FEES (60,000) (60,000) BIOLOGICAL IMPACT FEE FUND 224 3201 100 BIOLOGICAL IMPACT FEE 85,000 85,000 USP ‐ PARKS 227 3201 100 FACILITIES IMPACT‐PARKS (150,000) (150,000) USP ‐ ADMIN 228 3202 100 FACILITIES IMPACT‐ADMIN (5,000) (5,000) USP ‐ CORP YARD 229 3203 100 FACILITIES IMPACT‐YARD (5,000) (5,000) TRAFFIC IMPACT FEES FUND 232 3216 100 TRAFFIC IMPACT FEES (170,000) (170,000) ZERO NET ENERGY (Solar) 233 3100 100 ZNE ‐SOLAR MITIGATION IN LIEU (17,500) (17,500) LOW & MOD INCOME HOUSING 306 3120 100 LCL HOUSING ALLOCATION 694,855 694,855 306 3703 100 SA ‐ LOAN REPAYMENT 50,000 50,000 MTA GRANT ‐ LOCAL 321 3350 103 PROP C Grant ‐ MEDICAL MAIN ST 278,416 278,416 321 3350 105 PROP C GRANT ‐ 10TH ST W BIKE 200,955 200,955 STATE GRANT ‐ STPL 323 3351 103 STPL ‐10TH W BIKE & DIET 216,888 216,888 323 3351 104 STPL ‐ 2017 TRAFFIC SIGNAL UPG 76,159 76,159 323 3351 100 STPL ‐AVE H REHAB (1,603,225) (1,603,225) STATE GRANT RECYCLING 330 3304 118 CCP 20‐21 Revenue 39,863 39,863 330 3304 116 BVRG CONTAINER RCB31 6,273 6,273 330 3304 117 CCP 19/20 AWARD (3,925) (3,925) 330 3304 211 WASTE TIRE CLEAN‐UP TCU‐17 (55,938) (55,938) STATE GRANT ‐ OIL RECYCLING 331 3306 790 USED OIL GRANT OPP11 17,713 17,713 MISC STATE GRANTS 349 3301 102 CALRECYCLE ‐ TIRE DERIVED PROD 180,000 180,000 349 3301 103 2020 SUMMER PMP 180,000 180,000 349 3301 216 HSIP ‐28 SIGNALIZED SAFETY GRANT 15,182 15,182 349 3301 215 2 WAY STOP ROUNDABOUT GRANT 15,119 15,119 349 3301 214 HSIP ‐COMMUNITY DRIVEWAY ACCESS GRANT 9,119 9,119 349 3700 103 CALOES ‐EV GRANT 180,000 180,000
l
Classification Fund Fund # Division Code Object Account Name Sum of Increase
or (Decrease) In
Revenue
Sum of (Increase)
or Decrease in
Expenditures
Increase
(Decrease) in
Mid‐year
Funding
Resolution No 22‐XX, Attachment A
Amendment to the Adopted Budget for Fiscal Year 2021‐2022 Recognized Revenue and Appropriations MISC STATE GRANTS 349 3700 106 LANCASTER BAPTIST CHURCH EV CHARGERS 75,184 75,184 349 3700 105 CITY HALL EV CHARGER GRANT 48,754 48,754 349 3700 104 BLVD MARRIOTT EV CHARGES GRANT 29,311 29,311 349 3700 102 CALEVIP GRANT (180,000) (180,000) 349 3308 101 PED & BICYCLE SFTY GRANT (15,453) (15,453) 349 3304 100 ATP ‐2020 SRTS PED IMPV (6,256,516) (6,256,516) FEDERAL MISCELLANEOUS GRANTS 399 3308 300 DOJ ‐ COVID 19 251,000 251,000 399 3310 100 HOME APP GRANT 122,526 122,526 399 3302 104 BIKE TRANS GRNT‐K‐8 BIKE FCLTY 3,798 3,798 399 3302 102 BTA ‐BIKE FUND 760 760 399 3301 211 HSIP ‐10W & AVE J IMPROVEMENTS 241,571 241,571 399 3301 303 ATP ‐10 W BIKE & ROAD DIET 229,018 229,018 399 3301 301 ATP ‐ 5TH ST E CORRIDOR 40,000 40,000 399 3301 402 AVE M RR XING SFTY PRG SECT 130 30,830 30,830 399 3301 400 AVENUE J, K, and M RR CROSSING 30,087 30,087 399 3301 401 AVENUE K RR XING SFTY PRG SECT 130 30,085 30,085 399 3301 213 HSIP ‐AVE I @ 60TH W (ICE IMPS) (170,578) (170,578) 399 3301 304 ATP ‐PEDESTRIAN GAP CLSR IMPR (3,150,382) (3,150,382) SEWER MAINT FUND 480 3400 100 DEVELOPER SEWER FEES 40,000 40,000 480 4755 101 SALARIES ‐ PERMANENT 20,000 20,000 480 3601 100 FOG APPLICATION FEE 8,500 8,500 480 3604 100 FOG ‐ PLAN REVIEW 2,000 2,000 480 3801 100 INSPECTIONS 1,200 1,200 480 3704 100 IND WASTE PRGM PLAN REVIEW 456 456 480 4700 112 SALARIES ‐ TEMPORARY (20,000) (20,000) LANDSCAPE MAINTENANCE DISTRICT 482 3101 100 DEVELOPER CONTRIBUTIONS 47,000 47,000 LIGHTING MAINTENANCE DISTRICT 483 3100 200 LIGHTING ASSESSMNTS‐DEVELOPERS 55,000 55,000 483 3315 100 PROPERTY DAMAGE REIMBURSEMENT 700 700 483 3315 200 ST LIGHT DAMAGE REIMBURSEMENT (200,000) (200,000) DRAINAGE MAINTENANCE DISTRICT 484 3100 200 DRAINAGE ASSESSMNTS‐DEVELOPERS 45,000 45,000 484 4755 460 TRAFFIC SIGNAL ‐ DAMAGE REPAIR (35,000) (35,000) RECYCLED WATER FUND 485 4755 206 PUBLICATIONS & DUES (1,200) (1,200) 485 4755 310 RECYCLED WATER PURCHASES (27,000) (27,000) LANCASTER CHOICE ENERGY 490 3990 101 TRANSFERS IN 3,854,641 3,854,641 490 3630 100 LCE ENERGY GENERATION REV 5,200,000 5,200,000 490 3630 101 LCE SALE OF SURPLUS POWER (1,800,000) (1,800,000) 490 3631 100 S ‐POWER GENERATION REVENUE 250,000 250,000 490 3460 100 EV CHARGING STATION REVENUE 10,000 10,000 490 4250 319 LCE PROGRAMS 50,000 50,000 490 4250 213 PROGRAM EXPENSES ‐ CDBG 28,000 28,000 490 4250 201 TRAVEL EXPENSES 4,000 4,000 490 4250 202 LOCAL & REGIONAL EVENTS 1,000 1,000 490 4250 203 REIMBURSED MILEAGE 500 500 490 4250 253 REPROGRAPHICS 500 500 490 4250 259 OFFICE SUPPLIES 500 500 490 4250 206 PUBLICATIONS & DUES (4,000) (4,000) 490 4250 652 ELECTRICITY (5,000) (5,000) 490 4250 770 LCE ENERGY EFFICIENCY PROGRAM (311,441) (311,441) 490 4250 653 POWER PROCUREMENT (5,698,446) (5,698,446) FINANCE AUTHORITY 701 3990 101 TRANSFERS IN 195,127 195,127 701 3990 212 TRANSFERS IN (195,127) (195,127) Recognized Revenue and Appropriations Total 16,506,651 (29,880,183) (13,373,532) Implementation of Reserve Policy GENERAL FUND 101 2900 001 WORKING CAPITAL RESERVE (10,646,725) (10,646,725) CAPITAL REPLACEMENT FUND 104 2901 000 EMERGENCY OPS and RESPONSIVNESS RESERVE (21,293,449) (21,293,449) GENERAL FUND RESERVES 109 2901 000 BUSINESS OPPURTUNITY RESERVE (5,323,362) (5,323,362) FLEET MAINTENACE 111 2901 000 FLEET MAINTENACE RESERVE (995,609) (995,609) INFORMATION TECHNOLOGY 112 2901 000 INFORMATION TECHNOLOGY RERSERVE (1,432,247) (1,432,247) GENERAL LIABILITY 113 2901 000 GENERAL LIABILITY RESERVE (1,109,000) (1,109,000) LANCASTER CHOICE ENERGY 490 2901 000 LANCASTER CHOICE ENERGY RESERVE (12,095,553) (12,095,553) Implementation of Reserve Policy Total (52,895,945) (52,895,945) Total Requested Mid Year Adjustments 16,506,651 (82,776,128) (66,269,477)
STAFF REPORT
City of Lancaster
NB 1
3/8/2022
JC
Date: March 8, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Chenin Dow, Senior Manager - Real Estate & Economic Development Sydney Yeseta, Assistant Manager- Economic Development
Subject:Shop More in Lancaster Holiday Program Extension Recommendation:
Approve the extension of the Shop More in Lancaster Holiday Program through April 30, 2022.
Fiscal Impact:
None.
Background:
On December 14, 2021, the City Council authorized the Shop More in Lancaster Holiday program to provide aid to small businesses, and encourage the community to patronize locally- owned businesses.
Small, locally-owned businesses help shape the character of the community. These businesses play an important role in our community, and they also serve as a key economic driver, creating a significant number of jobs and sales tax revenue for our local economy.
Through the Shop More in Lancaster program, the City distributed over 25,000 cards valued at $20.00 each to first responders, healthcare workers, major employers, and at various community events.
At the time of submittal of this report, 58 businesses from various sectors have signed up to participate in the program. 9,153 cards have been submitted to City Hall for reimbursement totaling $183,060.00.
The cards were initially set to expire on February 28, 2022. The proposed extension would allow recipients to use the cards through the end of April 2022. 8 4
0 This extension will help assure that the purpose of the Shop More Lancaster Holiday Program – to provide meaningful assistance and encourage local spending – is fully achieved.
SY/sk