CEC Standard Grant Terms Exhibit C Recipient
EXHIBIT C
CEC STANDARD GRANT TERMS AND CONDITIONS
TABLE OF CONTENTS:
SECTION PAGE NO.
1. GRANT AGREEMENT ..................................................................................................... 2
2. DOCUMENTS INCORPORATED BY REFERENCE ........................................................ 2
3. STANDARD OF PERFORMANCE ................................................................................... 3
4. DUE DILIGENCE .............................................................................................................. 3
5. PRODUCTS ...................................................................................................................... 3
6. AMENDMENTS ................................................................................................................ 5
7. CONTRACTING AND PROCUREMENT PROCEDURES ............................................... 8
8. PAYMENT OF FUNDS ................................................................................................... 14
9. TRAVEL AND PER DIEM ............................................................................................... 22
10. PREVAILING WAGE ...................................................................................................... 23
11. RECORDKEEPING, COST ACCOUNTING, AND AUDITING ....................................... 25
12. WORKERS' COMPENSATION INSURANCE ................................................................ 27
13. PERMITS AND CLEARANCES ..................................................................................... 27
14. EQUIPMENT ................................................................................................................... 28
15. STOP WORK .................................................................................................................. 28
16. TERMINATION ............................................................................................................... 28
17. INDEMNIFICATION ........................................................................................................ 30
18. CONFIDENTIAL RECIPIENT INFORMATION ............................................................... 30
19. PRE-EXISTING AND INDEPENDENTLY FUNDED INTELLECTUAL PROPERTY ...... 31
20. INTELLECTUAL PROPERTY ........................................................................................ 31
21. ROYALTY PAYMENTS TO THE COMMISSION ........................................................... 34
22. GENERAL PROVISIONS ............................................................................................... 34
23. CERTIFICATIONS AND COMPLIANCE ........................................................................ 36
24. CALIFORNIA TAXPAYER ACCESS TO PUBLICLY FUNDED RESEARCH ACT ....... 39
25. COMMISSION REMEDIES FOR RECIPIENT’S NON-COMPLIANCE .......................... 41
26. RECEIPT OF CONFIDENTIAL INFORMATION AND PERSONAL INFORMATION .... 41
27. DEFINITIONS ................................................................................................................. 42
ATTACHMENT 1: CONFIDENTIAL PRODUCTS AND PROJECT-RELEVANT
PRE-EXISTING AND INDEPENDENTLY FUNDED INTELLECTUAL
PROPERTY
CEC Standard Grant Terms Exhibit C Recipient
EXHIBIT C
TERMS AND CONDITIONS
1. GRANT AGREEMENT
This grant agreement (Agreement) between the California Energy Commission (Energy Commission, Commission, or CEC) and the grant Recipient includes: (1) the Agreement signature page (form CEC-146); (2) the scope of work (Exhibit A); (3) the budget (Exhibit B); (4) these terms and conditions (Exhibit C); (5) any special terms and conditions that address the unique circumstances of the funded project (Exhibit D); (6) a contacts list (Exhibit E); (7) all attachments; and (8) all documents incorporated by reference.
All reimbursable work and expenditure of funds (CEC-reimbursed and/or match share) must occur within the Agreement term specified on the CEC-146 form, except for Agreements funded by the Clean Transportation Program or Zero- emission Vehicle Infrastructure which have statutory authorization for early expenditure of Match Funds. The CEC cannot authorize any payments until all parties sign this Agreement.
2. DOCUMENTS INCORPORATED BY REFERENCE
The documents below are incorporated by reference into this Agreement. These terms and conditions (this Exhibit C and if included, Exhibit D) will govern in the event of a conflict with the documents below, with the exception of the documents in subsections (e) and (f) below. Where this Agreement or California laws and regulations are silent or do not apply, the CEC will use the federal cost principles and acquisition regulations listed below as guidance in determining whether reimbursement of claimed costs is allowable. Documents incorporated by reference include:
Solicitation Documents (if award is made through a competitive solicitation)
a. The funding solicitation for the project supported by this Agreement b. The Recipient’s proposal submitted in response to the solicitation Federal Cost Principles (applicable to state and local governments, Indian tribes, institutions of higher education, and nonprofit organizations) c. 2 Code of Federal Regulations (CFR) Part 200, Subpart E (Sections 200.400 et seq.)
Federal Acquisition Regulations (applicable to commercial organizations)
CEC Standard Grant Terms Exhibit C Recipient
d. 48 CFR, Ch.1, Subchapter E, Part 31, Subpart 31.2: Contracts with Commercial Organizations (supplemented by 48 CFR, Ch. 9, Subchapter E, Part 931, Subpart 931.2 for Department of Energy grants) Nondiscrimination
e. 2 California Code of Regulations, Section 11099 et seq.: Contractor Nondiscrimination and Compliance
General Laws
f. Any federal, state, or local laws or regulations applicable to the project that are not expressly listed in this Agreement
3. STANDARD OF PERFORMANCE
In performing work under the Agreement, the Recipient, its Subrecipients, and any lower tiered level of Sub-Subrecipients, and Vendors, and their employees are responsible for exercising the degree of skill and care required by customarily accepted good professional practices and procedures for the type of work performed.
4. DUE DILIGENCE
The Recipient must take timely actions that, taken collectively, move this project to completion. The Commission Agreement Manager (CAM) will periodically evaluate the project schedule for completion of Scope of Work tasks. If the CAM determines that: (1) the Recipient is not diligently completing the tasks in the Scope of Work; or (2) the time remaining in this Agreement is insufficient to complete all project tasks by the Agreement end date, the CAM may recommend that this Agreement be terminated, and the Commission may terminate this Agreement without prejudice to any of its other rights and remedies.
5. PRODUCTS
a. “Products” are any tangible item specified for delivery to the CEC in the Scope of Work, such as reports and summaries.
If the CAM determines that a product is substandard given its description and intended use as described in this Agreement, the CAM, without prejudice to any of the CEC’s other rights and remedies, may refuse to authorize payment for the product and any subsequent products that rely on or are based upon the product under this Agreement.
b. Confidential Products
Please see Section 18 (Confidential Recipient Information) for instructions regarding confidential recipient information in products.
CEC Standard Grant Terms Exhibit C Recipient
c. Rights in Products
The CEC owns all products identified in the Scope of Work, with the exception of products that fall within the definition of “intellectual property.” As between the CEC and the Recipient, the Recipient owns all intellectual property developed under this Agreement (please see the “Intellectual Property” section).
d. Failure to Submit Products
A Recipient’s failure to submit a product required in the Scope of Work may be considered material noncompliance with the Agreement terms.
Without prejudice to any other rights and remedies, noncompliance may result in CEC actions such as the withholding of future payments or awards, or the suspension or termination of the Agreement. e. Final Report and Payment
The Recipient may only submit a request for the final payment (including any retention) after the final report is completed, submitted to the CAM, and CEC management has verified satisfactory completion of work. f. Legal Statements on Products
1) All documents that result from work funded by this Agreement and are released to the public must include the following statement to ensure no Commission endorsement of documents:
LEGAL NOTICE
This document was prepared as a result of work sponsored by the California Energy Commission. It does not necessarily represent the views of the Energy Commission, its employees, or the State of California. Neither the Commission, the State of California, nor the Commission’s employees, contractors, or subcontractors makes any warranty, express or implied, or assumes any legal liability for the information in this document; nor does any party represent that the use of this information will not infringe upon privately owned rights.
This document has not been approved or disapproved by the Commission, nor has the Commission passed upon the accuracy of the information in this document.
2) The Recipient will apply copyright notices to all documents prepared for this Agreement that are released to the public (including reports, articles submitted for publication, and all reprints) using the following form or any other form that may be reasonably specified by the CEC.
CEC Standard Grant Terms Exhibit C Recipient
“[Year of first publication of product] [the Copyright Holder’s name]. All Rights Reserved.”
6. AMENDMENTS
a. Procedure for Requesting Changes
The Recipient must submit a written request to the CAM for any change to the Agreement. The request must include:
• A brief summary of the proposed change;
• A brief summary of the reason(s) for the change; and
• The revised section(s) of the Agreement, with changes made in underline/ strikethrough format.
b. Approval of Changes
Unless otherwise allowed in this Agreement, no amendment or variation of this Agreement shall be valid unless made in writing and signed by both of the parties except for the CEC’s unilateral termination rights in Section 16 and Section 25 of these terms. No oral understanding or agreement is binding on any of the parties.
Changes to the Agreement must be
approved at a CEC business meeting or by the Executive Director (or his/her designee).
Upon Recipient’s request, the CAM or Commission Agreement Officer will provide the Recipient with a document titled “Changes to Grants – Level of Approval and Notification Chart” commonly referred to as the “Changes Chart.” This document explains the level of CEC approval required for a proposed change.
c. Personnel Changes
Except when replacing “key personnel,” the Recipient, Subrecipients, and any lower-tiered level of Sub-Subrecipient, and Vendors can make changes to their respective personnel without written approval. Although changes to “key personnel” do require written approval, that approval can be requested and granted through an email communication or other form of written communication.
Recipients may be reimbursed for actual expenses incurred by new “key personnel” during the term of the Agreement, even if written approval comes after an individual begins work on the project. However, if the replacement is not approved, then the CEC will not reimburse for any expenses charged for the individual. Accordingly, Recipients are strongly encouraged to obtain advance written approval for “key personnel” or risk not being reimbursed for their work.
CEC Standard Grant Terms Exhibit C Recipient
Recipient must keep the CAM informed of personnel changes through monthly calls and quarterly progress reports. In addition to any other rights and remedies available to the CEC, the CEC retains its authority to issue a Stop Work Order if it becomes clear that the personnel, key or otherwise, of the Recipient, a Subrecipient, any lower-tiered level of Sub- Subrecipient, or Vendor are unable to fulfill their responsibilities under the Agreement. In addition to all other rights and remedies, the CEC shall not pay (or may require Recipient to repay if the CEC has already paid) for personnel who are unnecessary to complete the scope of work or otherwise perform under the Agreement.
d. Budget Reallocations
No CEC approval is needed for a Recipient, Subrecipient, or any lower- tiered level of Sub-Subrecipient to move funds within each of the following Budget Categories listed in Exhibit B: Direct Labor, Fringe Benefits, Travel, Equipment, Materials and Miscellaneous, Subrecipients and Vendors, and Indirect Costs. However, please note per parts e. and h., directly below in this Section 6, any new Materials and Miscellaneous, Equipment, Subrecipient, Sub-Subrecipient or any lower-tiered level of Sub-Subrecipient or Vendor not listed in the Exhibit B does need approval prior to reimbursement. If the Recipient wants to move funds between Budget Categories or submits an invoice that if paid would exceed a Budget Category, the Recipient has at least the following choices:
1) Request an amendment from the CEC. The CEC shall not pay the invoice if and until an amendment is executed. In its sole discretion, the CEC might pay the portion of the invoice that does not involve the amount that goes beyond the Budget Category. 2) Retract the invoice and resubmit a corrected one that keeps within Budget Categories. The Recipient can treat the amount paid beyond the Budget Category as match funds if the expenditure meets all of the applicable Agreement requirements for match funds.
Neither this nor any other flexibility in these terms for approval without executing an amendment allows the Recipient, Subrecipient, Sub- Subrecipient, any lower-tiered level of Sub-Subrecipient, or Vendor to exceed the overall Agreement amount.
e. New Items Under Materials and Miscellaneous, and Equipment Without having to execute an amendment to this Agreement, the CAM must approve in writing of any new materials and miscellaneous expenses of $5,000 or more or new equipment the Recipient, Subrecipient, any lower-tiered level of Sub-Subrecipient, or Vendor plans to purchase and be reimbursed under this Agreement that is not already listed in Exhibit B, Budget. To accomplish this, the Recipient can submit either prior to
CEC Standard Grant Terms Exhibit C Recipient
invoicing or with its invoice a completed form titled “NEW EQUIPMENT/M&M FORM” which includes a description of the item and a brief explanation of the need for the item. The CAM will approve items that he or she determines to be necessary to the Agreement and do not exceed budgeted amounts for each Budget Category unless Recipient follows the process in this Section 6, part d. directly above.
Any restrictions in the solicitation or elsewhere in the Agreement still apply to the specific items under Materials and Miscellaneous, and Equipment that can be purchased using CEC Funds or Match Share Funds. The restrictions still apply even though a CAM does not have to approve new materials and miscellaneous expenses under $5,000.
f. Assignment of New Personnel to a New or Existing Job Classification The Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient can assign new personnel to a new or existing job classification without CEC approval. However, the Recipient shall keep the CAM informed of all personnel changes and provide any information requested by the CAM during monthly calls and/or quarterly progress reports. g. Promotion of Existing Personnel to a New or Existing Job Classification The Recipient, Subrecipient, and any lower-tiered level of Sub- Subrecipient can promote existing personnel to a new or existing job classification without CEC approval. However, the Recipient shall keep the CAM informed of all personnel changes and provide any information requested by the CAM during monthly calls and/or quarterly progress reports. However, as stated in section 8.c. below, the CEC will not pay more than the total amount in each Budget Category, including Direct Labor, without an amendment.
h. Replacing Subrecipients or Vendors
Under these Terms, all changes of Subrecipients and Vendors require advance written approval by at least the CAM. A higher level of approval may be required based on CEC policy. Required approvals are included in the “Changes to Grants – Level of Approval and Notification Chart” commonly referred to as the “Changes Chart.”
Recipients may be reimbursed for actual expenses incurred by a new Vendor during the term of this Agreement, even if CEC written approval comes after the entity has completed work on the project. However, if the new Vendor is not approved by the CEC, the CEC will not reimburse for any expenses charged for the entity. Accordingly, Recipients are strongly encouraged to obtain advance written approval for new Vendors or risk not being reimbursed for their work.
CEC Standard Grant Terms Exhibit C Recipient
However, any work completed by an entity that may replace an existing Subrecipient WILL NOT BE REIMBURSED for any work completed prior to advance written approval. If a Subrecipient expends funds prior to approval, they can only be claimed as Match Funds.
7. CONTRACTING AND PROCUREMENT PROCEDURES
This section provides general requirements for Subawards entered into between the Recipient and Subrecipients and Vendors for the performance of this Agreement.
a. Recipient’s Obligations to Subrecipients and Vendors 1) The Recipient is responsible for handling all contractual and administrative issues arising out of or related to any Subawards it enters into for the performance of this Agreement.
2) Except for the “CEC as Third-Party Beneficiary” term (see section
22.m), nothing contained in this Agreement or otherwise creates any contractual relation between the CEC and any Subrecipients and Vendors, and no Subaward may relieve the Recipient of its responsibilities under this Agreement. The Recipient agrees to be as fully responsible to the CEC for the acts and omissions of its Subrecipients and Vendors or persons directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Recipient.
The Recipient’s obligation to pay its Subrecipients and Vendors is an independent obligation from the CEC’s obligation to make payments to the Recipient. As a result, the CEC has no obligation to pay or enforce the payment of any funds to any Subrecipient or Vendor.
3) The Recipient is responsible for establishing and maintaining Subawards with and reimbursing each Subrecipient and Vendor for work performed in accordance with the terms of this Agreement. 4) A Subrecipient is defined as a person or entity that receives grant funds directly from the Recipient and is entrusted by the Recipient to make decisions about how to conduct some of the Agreement’s activities. A Subrecipient’s role involves discretion over grant activities and is not merely just selling goods or services.
Characteristics that support the classification of the entity as a Subrecipient include when the entity:
• Has its performance measured in relation to whether
objectives of a CEC program were met;
CEC Standard Grant Terms Exhibit C Recipient
• Has responsibility for programmatic decision-making;
• Is responsible for adherence to applicable CEC program requirements specified in the CEC award agreement;
• In accordance with its agreement, uses the CEC funds to carry out a program for a public purpose specified in authorizing statute, as opposed to providing goods or services for the benefit of the Recipient or Subrecipient; or,
• Provides match share funding contributions to this Agreement.
A Sub-Subrecipient has the same meaning as a Subrecipient except that it receives grant funds from a Subrecipient. There can also be further levels below of Sub-Subrecipients.
5) A Vendor is defined as a person or entity that sells goods or services to the Recipient, Subrecipient, or any lower-tiered level of Sub-Subrecipient, in exchange for some of the grant funds, and does not make decisions about how to perform the Agreement’s activities. The Vendor’s role is ministerial and does not involve discretion over Agreement activities. A Vendor is an entity selected through a competitive process or is otherwise providing a product or service at a fair and reasonable price. Characteristics indicative of a procurement relationship between the Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient and a Vendor are when the Vendor:
• Provides the goods and services within normal business operations;
• Provides similar goods or services to many different
purchasers;
• Normally operates in a competitive environment;
• Provides goods or services that are ancillary to the operation of the CEC program; and
• May not be subject to compliance with all of the requirements of the CEC program as a result of the agreement, though similar requirements may apply for other reasons.
b. Subrecipient Flow-Down Terms
Subrecipients funded in whole or in part by this Agreement must include language conforming to the terms below, unless the Subawards are entered into by the University of California (UC) or the U.S. Department of Energy (DOE) national laboratories. UC may use the terms and conditions negotiated by the CEC with UC for its Subawards. DOE national laboratories may use the terms and conditions negotiated with DOE (please contact the Commission Grants Officer for these terms).
Recipients do not have to flow down the terms on this list that in their respective sections only state “[RESERVED].”
CEC Standard Grant Terms Exhibit C Recipient
• Standard of Performance (Section 3)
• Legal Statements on Products (included in Section 5, “Products”). This term does not have to be included if the Subrecipient will not generate any Products.
• Profit (Section 7.g.)
• Travel and Per Diem (Section 9). This term does not have to be included if the Subrecipient will not be reimbursed for travel with CEC funds. • Prevailing Wage (Section 10)
• Recordkeeping, Cost Accounting, and Auditing (Section 11) • Equipment (Section 14). This term does not have to be included if the Subrecipient will not be reimbursed for equipment with CEC funds. • Termination, Executive Order N-6-22 – Russia Sanctions (Section 16.d) • Indemnification (Section 17)
• Confidential Recipient Information (Section 18). This term does not have to be included if the Subrecipient will not have access to or generate confidential information. Confidential Recipient Information as defined in Section 18.
Pre-Existing and Independently Funded Intellectual Property (Section 19) • Intellectual Property (Section 20)
• Royalty Payments to the Commission (Section 21)
• Access to Sites and Records (included in Section 22, “General Provisions”)
• CEC as Third-Party Beneficiary (included in Section 22, “General Provisions”)
• Nondiscrimination (included in Section 23, “Certifications and Compliance”)
• California Taxpayer Access to Publicly Funded Research Act (Section 24) • Receipt of Confidential Information and Personal Information (Section 26) • Survival of the following sections:
o Equipment (Section 14)
o Recordkeeping, Cost Accounting, and Auditing (Section 11) o Pre-Existing and Independently Funded Intellectual Property o (Section 19)
o Intellectual Property (Section 20)
o Royalty Payments to the Commission (Section 21)
o Access to Sites and Records (included in Section 22, “General Provisions”)
o CEC as Third Party Beneficiary (included in Section 22, “General Provisions”)
o California Taxpayer Access to Publicly Funded Research Act (Section 24)
o Receipt of Confidential Information and Personal Information (Section 26)
Subrecipients funded in whole or in part by this Agreement must also include the following:
CEC Standard Grant Terms Exhibit C Recipient
• A clear and accurate description of the material, products, or services to be procured.
• A detailed budget and timeline.
• Provisions that allow for administrative, contractual, or legal remedies in instances where subcontractors breach contract terms, in addition to sanctions and penalties as may be appropriate.
• Provisions for termination by the Recipient, including termination procedures and the basis for settlement.
• A statement that further assignments will not be made to any third or • subsequent tier subcontractor without additional advance written consent of the Commission.
c. Vendor Flow-Down Terms
The flow-down requirements either come from the CEC or the law.
Recipient does not have to include any of the CEC-created Subrecipient flow-down terms in its Subawards with Vendors unless it is necessary for the Recipient to meet its obligations to the CEC under this Agreement.
But the Recipient is still required to make sure Vendors comply with all applicable laws. For example, the Recipient still must ensure any Vendor complies with applicable Public Work Requirements, including the payment of prevailing wage, and also with the Nondiscrimination clause.
These are requirements under the law.
The Recipient does not have to include in its Subawards with Vendors, CEC-created terms, such as Equipment, Travel and Per Diem, Retention of Records, and Audits, if the Recipient does not need them to fulfill its obligations to the CEC. An example of when the Recipient might need to include a CEC-created term in a Vendor Subaward is if intellectual property and royalty payments are involved. The Recipient must ensure the CEC has the intellectual property rights required under this Agreement and receives royalty payments due. If, for example, a Vendor creates intellectual property that the Recipient provides to the CEC as part of this Agreement, the Recipient shall ensure its Vendor Subaward secures the appropriate rights. Another example is the receipt of confidential information of personal information. If a vendor will have access to confidential information of personal information provided by the Energy Commission or a third-party for the performance of this Agreement, the Recipient must ensure its agreement with the vendor includes the Energy Commission’s special terms and conditions for the receipt of confidential information and personal information before the vendor has access to any such information.
CEC Standard Grant Terms Exhibit C Recipient
d. Audits
All Subawards entered into for the performance of this Agreement are subject to examination and audit by the CEC and/or Bureau of State Audits for a period of three (3) years after payment of the Recipient’s final invoice under this Agreement.
e. Copies of Subawards
The Recipient must provide a copy of its Subawards upon request by the CEC.
f. Conflicting Subcontract Terms
Prior to the execution of this Agreement, the Recipient will notify the CAM of any known or reasonably foreseeable conflicts between this Agreement and any of its Subawards (e.g., conflicting intellectual property or payment terms). If the Recipient discovers any such conflicts after the execution of this Agreement, it will notify the CAM of the conflict within fifteen (15) days of discovery. The CEC may, without prejudice to its other rights and remedies, terminate this Agreement if any conflict impairs or diminishes its value.
g. Profit
1) Recipient shall ensure that only Subrecipients, Sub-Subrecipients, and Vendors meeting the definition of an “Unrelated Company” include in their budgets, invoice for, and receive a profit.
2) For purposes of this Agreement, an Unrelated Company is defined as a for-profit business, appropriately licensed and in good standing, that does NOT meet any of the following criteria:
a) Directly or indirectly, partially or fully owns or controls Recipient.
This includes, but is not limited to, owning 5% or more of Recipient’s stock.
b) Is directly or indirectly, partially or fully owned or controlled by Recipient. This includes, but is not limited to, having 5% or more of stock owned by Recipient.
c) Has one or more common employees, including, but not limited to, owners, officers, directors, or managers, with Recipient.
d) Shares a Parent Company with Recipient. For purposes of this Agreement, Parent Company is defined as an entity that directly or indirectly, partially or fully owns or controls both the Recipient and the Subrecipient or Sub-Subrecipient or shares the same
CEC Standard Grant Terms Exhibit C Recipient
employees with them. This includes, but is not limited to, owning 5% or more of stock in both the Recipient and
Subrecipient or Sub-Subrecipient.
e) Does not, for any other reason, have an arm’s-length relationship (e.g., a relationship involving independent, competing interests) with the Recipient. This could be due to any reason, including but not limited to, both entities being part of the same business group or could stem from family or personal ties between officials of the two entities.
3) Recipient shall further ensure the profit to each Unrelated Company that is a Subrecipient or a Sub-Subrecipient does not exceed 10% of only the CEC funds the Unrelated Company will receive. None of the following count towards the 10% profit maximum:
a) The Profit Amount Itself. For example, assume Recipient and its Subrecipient SubX agree to a total, all inclusive, budget amount of $200,000 in CEC funds. SubX cannot claim $20,000 of this as profit. If $180,000 is the base for expenses on which profit is calculated, 10% is only $18,000 and not $20,000.
b) Non-CEC Funds in any Form. Only CEC funds a recipient will receive can count towards profit. For example, assume
Recipient’s Subrecipient SubX has a budget showing it
receiving $100,000 in CEC funds (not including the profit amount) and $50,000 in federal funds with the federal funds counting as match under the CEC’s grant. The maximum SubX can be paid with CEC funds for profit is 10% of $100,000 CEC funds, or $10,000 (assuming the $100,000 CEC base does not include any of the other expenses that cannot be included in calculating profit). The $50,000 in federal funds does not count towards the profit calculation because it is not CEC funds.
c) Equipment. Continuing the example from b), assume SubX’s $100,000 CEC budget shows $10,000 earmarked for
equipment. The maximum SubX can be paid with CEC funds for profit is 10% of $90,000, or $9,000 (assuming the $90,000 base does not include any of the other expenses that cannot be included in calculating profit).
d) Amounts Paid to Sub-Subrecipients and Vendors. Continuing the example from b) and c), assume SubX’s $100,000 CEC
budget also shows $20,000 earmarked to pay Sub-SubY. SubX cannot include in its profit calculation the $20,000 to Sub- SubY. The maximum SubX can be paid with CEC funds for
profit is 10% of $70,000 ($100,000 in CEC funds minus $10,000
CEC Standard Grant Terms Exhibit C Recipient
in equipment from c) above and minus $20,000 to Sub-SubY) or $7,000.
Vendor Unrelated Companies do not have a 10% profit
maximum and also do not have to adhere to the same
restrictions in a) through d) directly above. However, as stated in the requirements for Vendors in Section 7.a.5) in this Exhibit C, Recipient must be able to demonstrate that the Vendor was selected through a competitive process or is otherwise providing a product or service at a fair and reasonable price.
4) Profit can only be paid by the CEC as the amounts on which it is based are invoiced and paid. Profit will NOT be
advanced. Continuing the example from 2.d) above, assume SubX submits an invoice for $5,000 (of its $70,000) in costs on which profit is based, and the Recipient includes SubX’s invoice as part of its invoice to the CEC. The Recipient can include in the invoice, and the CEC will pay, assuming other Agreement requirements are met, $500 in profit on this particular invoice. Please realize that Retention (see Section 8.n. in these Terms) may reduce the CEC’s overall payment on the invoice.
5) Budget changes may affect an Unrelated Company’s profit. For example, funds moved from a Subrecipient’s direct labor, a category counting towards the profit calculation, to a Sub- Subrecipient, a category that does not count towards the profit calculation, would reduce the allowable profit.
h. Penalties for Noncompliance
Without limiting the CEC’s other rights and remedies, failure to comply with the above requirements may result in the termination of this Agreement and repayment of any profit amounts in violation of these terms.
8. PAYMENT OF FUNDS
a. Definitions
For purposes of this Section 8, the following terms have the following meaning:
• “Advance Payment” means the CEC pays Recipient prior to the Recipient Incurring or Paying the expense.
• “Incurred Cost” means an expense for which the Recipient has become liable (legally obligated) to pay. Here are examples of incurred costs:
o The Recipient’s staff has completed work during the month but has not been paid by the Recipient. These labor and associated costs (e.g., fringe benefits) are considered Incurred Costs.
CEC Standard Grant Terms Exhibit C Recipient
o The Recipient has purchased a piece of equipment and received an invoice, bill, or receipt. The Recipient has not yet paid the invoice. The invoice shows the amount to be paid and confirmation of the sale. This is an Incurred Cost.
Incurred Costs for equipment DO NOT include purchase orders unless accompanied by an invoice, bill, or receipt that shows the payment amount due to the seller for the equipment.
• “Paid Cost” means an expense for which the Recipient has already made payment.
b. Advance Payments
Recipients can receive Advance Payments only for Subrecipients or any lower-tiered level of Sub-Subrecipient with the U.S. Department of Energy laboratories. Otherwise, Advance Payments are NOT allowed under this Agreement. The CEC in its sole discretion, and not the Recipient, decides if the CEC will make an Advance Payment.
c. Reimbursable Cost Requirements
In addition to any other requirements in this Agreement, the CEC is only obligated to reimburse the Recipient for Incurred and Paid Costs that are (1) incurred during the Agreement Term; (2) invoiced within the required timeframes of this Agreement; (3) made in accordance with the Agreement’s Budget; and (4) actual and allowable expenses under this Agreement.
The only exception to the CEC paying actual expenses is rounding to the nearest cent. The Recipient, Subrecipient, and any lower-tiered level of Sub- Subrecipient shall round invoiced amounts to the nearest cent ($0.01) using standard rounding, which is rounding down from $0.000 through $0.004, and rounding up for $0.005 through $0.009. Rounding cannot be used to exceed the amount in any Budget Category or exceed the total Agreement amount.
In Exhibit B, the Budget, the rates for Direct Labor and Fringe Benefits are treated as estimates and not capped rates. The Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient can invoice at higher rates as long as it is only invoicing for actual expenditures it has made. However, the CEC will not pay more than the total amount in each Budget Category without an amendment, or for more than the total Agreement amount.
Please note that rates listed in Exhibit B, the Budget, are NOT “negotiated rates” that can be charged – documentation must be made available upon request to show that the rates charged reflect actual costs incurred.
This Exhibit C’s terms allow the Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient to receive reimbursement for actual Indirect Costs.
A Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient may choose among three options described below. However, the option selected cannot increase the Indirect Cost amount included in the application upon
CEC Standard Grant Terms Exhibit C Recipient
which the application was scored. Once the Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient has received payment for Indirect Costs for one of the options, it cannot switch. It is locked into that option.
Option 1: De Minimis
The Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient can elect to invoice and receive a de minimis amount at the set rate of 10% of the Modified Total Direct Costs (MTDC) for Indirect Costs. This cannot be combined with any other Indirect Rate option.
MTDC is defined for purposes of this Agreement as all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, rental costs, tuition remission, scholarships and fellowships, and the portion of ach subaward in excess of $25,000. This is the same definition used in federal grants. Keeping this the same as the federal definition should make it easy for entities that have both federal and CEC grants and elect this option.
Entities choosing this de minimis option for Indirect Costs will not have to provide backup documentation for the de minimis amount and will not be audited on it.
Option 2: Defense Contract Audit Agency (DCAA) or other Federally Approved Indirect Rate
A Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient that has a federally approved indirect rate from DCAA or another Federal agency may use the approved indirect rate for this Agreement. A copy of the Federal agency’s letter must be provided, and the letter, or the letter together with other supporting documentation, must allow the CEC to verify that the rates charged to the CEC are the federally-approved rates.
This rate will typically shift annually, and this shift is generally acceptable.
This is the only Indirect Cost option that is not strictly subject to the maximum rate cap that typically applies to Indirect Costs. If the federal rate decreases from year to year, that will be a cost savings under this budget category. If the federal rate increases from year to year, this will require a budget reallocation. If the CEC, in its sole discretion, determines that a budget reallocation to accommodate an increased Indirect Rate would risk the ultimate success of this Agreement, or is otherwise not in its best interest, the CEC reserves, in addition to all of its other rights and remedies, the right to either propose a smaller increase that would not risk the ultimate success of the project, or refuse to increase the Indirect Rate. For any increase the CEC will not reimburse from CEC Funds, the entity can choose to charge the increase as Match Funds.
CEC Standard Grant Terms Exhibit C Recipient
If this Option 2 is chosen, the entity will not be audited on this budget category.
Option 3: Indirect Costs based on Cost Allocation Plan
A Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient may choose to budget for Indirect Costs based on the entity’s cost allocation plan.
The amount of Indirect Costs included in Exhibit B cannot be increased through a budget reallocation. If this option is selected, Indirect Costs are subject to audit, and the entity is required to provide backup documentation upon request proving the actual amount of their Indirect Costs. d. Recipient’s
14-Day Payment Requirement for Incurred Costs
The Recipient, Subrecipients, and all lower-tiered Subrecipients shall pay ALL Incurred Costs within 14 calendar days of receiving payment under this Agreement for the Incurred Costs. For example, if the Recipient invoices and then receives payment from the CEC on September 15 for an Incurred Cost of $10,000, the Recipient shall pay the entire $10,000 by September 29. This requirement is needed to prevent entities from creating long lead times for Incurred Costs (e.g., invoicing and receiving payment from the CEC but not paying for the Incurred Costs for weeks or months).
The Recipient shall only invoice the CEC, Subrecipients shall only invoice the Recipient (and so on for any lower-tiered level of Sub-Subrecipients), for Incurred Costs it will pay within 14 calendar days of receiving payment of CEC funds. For example, assume the Recipient has an Incurred Cost for a piece of equipment that costs $300,000 and will pay in three installments of $100,000 each over three months. The Recipient shall only invoice the Commission for $100,000 each month. The Recipient shall not invoice for the entire $300,000 and retain the balance over the three months.
For any Incurred Costs for which the Recipient, Subrecipient, and any lower- tiered level of Sub-Subrecipient has received CEC funds and does not pay within 14 calendar days, the entity shall on the very next business day after the 14 calendar days submit repayment of the unpaid amount back to the CEC. Repaid funds will be placed back into the Agreement and will be available to reimburse allowable costs in accordance with this Agreement.
When making a repayment under this provision, the Recipient shall specify “Repayment of Unspent Funds under Agreement [Insert this Agreement #].” Recipient shall remit the repayment to:
California Energy Commission
Accounting Office
715 P Street, MS-2
Sacramento, CA 95814
This repayment requirement of the Recipient is in addition to any other rights the CEC can enforce relative to this Agreement. Recipient agrees and
CEC Standard Grant Terms Exhibit C Recipient
acknowledges that time is of the essence in paying Incurred Costs and submitting repayments and the CEC can treat the Recipient’s breach of either requirement as a material breach. Recipient can contact the CAM for any questions about the logistics of making repayments.
e. Payment Requests
The Recipient may request payment from the CEC at any time during the term of this Agreement but no more frequently than monthly. The final payment request, including retention, MUST be received by the CEC no later than the Agreement end date.
Recipient agrees and acknowledges that time is of the essence in submitting the final payment request. The CEC has a limited period of time, set by law, in which it can reimburse funds under this Agreement. Without prejudice to the CEC’s other rights, the Recipient risks not receiving any funds, and relieves the CEC of any duty and liability whatsoever to pay, for any payment requests received after the end of the Agreement.
No reimbursement for food or beverages shall be made other than allowable per diem charges.
All Recipient expenditures, reimbursable and match, must occur within the approved term of this Agreement.
f. Invoice Approval and Disputes:
Each request for payment is subject to the CAM’s approval. Payments will be made to the Recipient for undisputed invoices. An undisputed invoice is an invoice submitted by the Recipient for work performed, for which project expenditures meet all Agreement conditions, and for which additional evidence is not required to determine its validity.
The invoice will be disputed if the invoice is inaccurate or if it does not comply with the terms of this Agreement. If the invoice is disputed, the Recipient will be notified in writing.
g. Recipient’s headquarters:
For purposes of payment, the Recipient’s headquarters is the location of the Recipient’s office where the majority of its employees assigned responsibilities for this Agreement are permanently assigned.
h. Multiple Non-Energy Commission Funding Sources:
No payment will be made for costs identified in Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient invoices that have been or will be
CEC Standard Grant Terms Exhibit C Recipient
reimbursed by another source, including but not limited to an agreement with another government entity.
“Government Entity” means: (1) a state governmental agency; (2) a state college or university; (3) a local government entity or agency, including those created as a Joint Powers Authority; (4) an auxiliary organization of the California State University or a California community college; (5) the federal government; (6) a foundation organized to support the Board of Governors of the California Community Colleges; and (7) an auxiliary organization of the Student Aid Commission established under California Education Code Section 69522.
i. Reduced funding:
If the CEC does not receive sufficient funds under the Budget Act to fully fund the work identified in Exhibit A (Scope of Work), the following will occur:
1) If the Energy Commission has received a reduced amount of funds for the work, it may: (1) offer an Agreement amendment to the Recipient to reflect the reduced amount; or (2) cancel this Agreement (with no liability occurring to the State).
2) If the Energy Commission has received no funds for the work identified in Exhibit A: (1) this Agreement will be of no force and effect; (2) the State will have no obligation to pay any funds to the Recipient; and (3) the Recipient will have no obligation to perform any work under this Agreement.
j. Allowability of Costs
1) Allowable Costs
The costs for which the Recipient will be reimbursed under this Agreement include all actual costs, direct and indirect, incurred in the performance of the work identified in the Scope of Work. Costs must be incurred within the Agreement term. Factors to be considered in determining whether an individual item of cost is allowable include: (i) reasonableness of the item, including necessity of the item for the work; (ii) applicable federal cost principles or acquisition regulations incorporated by reference in Section 2 of this Agreement; and (iii) the terms and conditions and any other requirements of this Agreement.
2) Unallowable Costs
Recipient shall not invoice or obtain from the CEC any profit for itself under this Agreement. This Agreement is a grant for the Recipient’s project. This is not a services contract to the state. The Recipient is already receiving the benefit of the grant funds. The CEC shall not pay profit to the Recipient on top of the benefit it is receiving from the grant
CEC Standard Grant Terms Exhibit C Recipient
funds in this Agreement. Some Subrecipients and Sub-Subrecipients may be able to receive up to 10% profit (please refer to section 7.g. in these terms).
Below are examples of other unallowable costs. Details concerning the allowability of costs are available from the CEC’s Accounting Office. a) Contingency costs;
b) Imputed costs (e.g., cost of money);
c) Fines and penalties;
d) Losses;
e) Excess profit taxes; and
f) Unapproved, increased rates and fees for this Agreement. 3) Except as provided for in this Agreement or applicable California law or regulations, the Recipient will use the federal cost principles and/or acquisition regulations incorporated by reference in Section 2 of this Agreement when determining allowable and unallowable costs. In the event of a conflict, this Agreement takes precedence over the federal cost principles and/or acquisition regulations.
k. Payment Request Format
The Recipient, and any Subrecipients or lower-tiered level of Sub- Subrecipient with a total budget of $100,000 or more, shall use the Invoice Template and any further modifications to it, provided by the CAM. The CAM can change the Invoice Template without amending this Agreement.
Please submit invoices electronically per the instructions included in the document entitled “Procedures for Submitting and Reviewing Grant Invoices Electronically” available at https://www.energy.ca.gov/media/4469.
Recipient shall provide documentation showing the Recipient’s payment of Incurred Costs as soon as possible and not later than three working days from a request from CEC personnel.
l. Certification
The Recipient, and any Subrecipients or lower-tiered level of Sub- Subrecipient with a total budget of $100,000 or more shall include and sign the certification provided by the CAM in the Invoice Template. The CAM can change this certification without amending this Agreement. m. Retention
The CEC shall retain 10 percent of any payment request or 10 percent of the total CEC award at the end of the Agreement. The CEC has the sole discretion to decide which of these methods of retention will be used in this Agreement. The Recipient must submit a completed payment request
CEC Standard Grant Terms Exhibit C Recipient
requesting release of the retention within the required timeframe (see part e. “Payment Requests” above in this term). The Commission Agreement Manager will review the project file and, when satisfied that the terms of the funding Agreement have been fulfilled, will authorize release of the retention.
Retention may be released upon completion of tasks that are considered separate and distinct (i.e., the task is a stand-alone piece of work and could be completed without the other tasks). Tasks for administration or management of the Agreement and/or subcontractors are not considered separate and distinct tasks. The tasks for which retention may be released prior to the end of the Agreement must be identified in Exhibit B (budget) or elsewhere in this Agreement.
When the CEC withholds 10% retention from each invoice, the Recipient can choose to flow down the retention requirement to its Subrecipients subject to the following restrictions and any other requirements in this Agreement:
• The Recipient shall not flow down retention requirements to U.S.
Department of Energy national laboratory Subrecipients. • The retention flowed down to Subrecipients can only be up to a total of 10% of the amount of CEC funds the Subrecipient is to receive. The Recipient is responsible for carrying the retention for its funded portion of the entire Agreement and cannot pass its share of retention to Subrecipients or Vendors.
• Here are three examples:
i. A Subrecipient submits an invoice for $100,000 to the Recipient, and the Recipient in turn submits it to the CEC. The CEC will only pay $90,000 of the invoice and the Recipient can elect to pay only $90,000 to the Subrecipient.
ii. The Subrecipient is the U.S. Department of Energy national laboratory and it submits an advance request for $100,000 to the Recipient, including any other documents required in the CEC’s U.S. Department of Energy Terms and Conditions. The Recipient in turn submits the advance requests to the CEC for payment. The CEC will pay the full amount of the advance requests to the Recipient and the Recipient must pay the full amount to the U.S. Department of Energy.
iii. The Recipient’s submits an invoice for its own staff in the amount of $20,000. The CEC will only pay $18,000 to the Recipient, and the Recipient cannot withhold the $2,000 difference from Subrecipients or Vendor reimbursements.
These requirements apply to all levels of Subrecipients (e.g., any lower- tiered level of Sub-Subrecipients).
CEC Standard Grant Terms Exhibit C Recipient
9. TRAVEL AND PER DIEM
a. Travel not listed in Exhibit B, the Budget, can be added without an amendment via CAM approval. CAM approval can come in one of two forms: written authorization from the CAM prior to the trip being taken, or through the invoice review. Outside of a budget reallocation, additional travel requests are submitted using the CEC’s
Travel Form. Any travel
taken that is not listed in Exhibit B, the Budget, or not pre-approved by the CAM in writing, is at the financial risk of the Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient taking the trip. Please note that the Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient cannot invoice and be paid for more than the total amount in the Travel Budget Category without an amendment, or for more than the total Agreement amount.
b. No reimbursement for food or beverages will be made other than for allowable per diem charges.
c. The Recipient will be reimbursed for authorized travel and per diem up to, but not to exceed, the rates allowed nonrepresented state employees.
Current allowable travel reimbursement rates can be obtained from the Commission’s web site at
http://www.energy.ca.gov/contracts/TRAVEL_PER_DIEM.PDF
. Because
the rates can change over time, Recipient, Subrecipient, and any lower- tiered level of Sub-Subrecipient will be allowed to be reimbursed for the rates in the Grant Manual when the trip expenses become an Incurred Cost. The CEC shall notify the Recipient in writing by way of the Active Agreements listserve if the travel rates in the Grant Manual change.
Please sign up for the Active Agreements listserve to stay informed of all updates.
d. Lodging
The Recipient, Subrecipient, and any lower-tiered level of Sub- Subrecipient can invoice at standard room rates. The CEC will not reimburse for luxury accommodations.
e. Airfare
The Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient can invoice at coach rates on commercial flights. The CEC will not pay for upgrades on flights.
f. Rental Car
The Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient can invoice for vehicles appropriate for the purpose of the travel. The CEC will not reimburse expenses for luxury vehicles.
CEC Standard Grant Terms Exhibit C Recipient
g. Bus/Train
The Recipient, Subrecipient, and any lower-tiered level of Sub-Subrecipient can invoice for standard coach rates. The CEC will not reimburse for upgrades. h. Per Diem
Per diem is allowable for actual costs incurred up to the total daily maximum for the following combined expenses:
• Meals
• Incidentals (i.e., tips for hotel staff and taxi/ride share drivers) • Parking
• Tolls
• Taxi/ride share
The CEC will not reimburse any expenses under this Agreement for alcoholic beverages. In addition, the daily per diem is for the individual expenses of those traveling and working on the Agreement only. It cannot be used to pay expenses of others (e.g., it cannot be used to buy a meal for someone else).
10. PREVAILING WAGE
a. Requirement
Projects funded by the Energy Commission often involve construction, alteration, demolition, installation, repair, or maintenance work over $1,000. Such projects might be considered “public works” under the California Labor Code (See California Labor Code Section 1720 et seq. and Title 8 California Code of Regulations, Section 16000 et seq.). Public works projects require the payment of prevailing wages. Prevailing wage rates can be significantly higher than non-prevailing wage rates. b. Determination of Project’s Status
Only the California Department of Industrial Relations (DIR) and courts of competent jurisdiction may issue legally binding determinations that a particular project is or is not a public work. If the Recipient is unsure whether the project funded by the Agreement is a “public work” as defined in the California Labor Code, it may wish to seek a timely determination from DIR or an appropriate court. As such processes can be time consuming, it may not be possible to obtain a timely determination before the date for performance of the Agreement.
By accepting this grant, the Recipient is fully responsible for complying with all California public works requirements, including but not limited to payment of prevailing wage. As a material term of this grant, the Recipient must either:
CEC Standard Grant Terms Exhibit C Recipient
1) Timely obtain a legally binding determination from DIR or a court of competent jurisdiction before work begins on the project that the proposed project is not a public work; or
2) Assume that the project is a public work and ensure that:
• Prevailing wages are paid unless and until DIR or a court of competent jurisdiction determines that the project is not a public work;
• The project budget for labor reflects these prevailing wage requirements; and
• The project complies with all other requirements of prevailing wage law, including but not limited to keeping accurate payroll records and complying with all working hour requirements and apprenticeship obligations.
California Prevailing Wage law provides for substantial damages and financial penalties for failure to pay prevailing wages when such payment is required.
c. Subrecipient and Vendor Flow-down Requirements
The Recipient will ensure that its Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors also comply with the public works/prevailing wage requirements above. As applicable, the Recipient will ensure that all agreements with its Subrecipients and Vendors to perform work related to this Project contain the above terms regarding payment of prevailing wages on public works projects, and also as applicable that Subrecipients and Vendors also contain these terms. The Recipient is responsible for any failure of its Subrecipients, any lower- tiered level of Sub-Subrecipients, and Vendors to comply with California prevailing wage and public works laws.
d. Indemnification and Breach
Any failure of the Recipient or its Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors to comply with the above requirements will constitute breach of this Agreement which excuses the CEC’s performance of this Agreement at the CEC’s option, and will be at the Recipient’s sole risk. In such a case, the CEC will refuse payment to the Recipient of any amount under this award and the CEC will be released, at its option, from any further performance of this Agreement or any portion thereof. The Recipient will indemnify the CEC and hold it harmless for any and all financial consequences arising out of or resulting from the failure of the Recipient and/or any of its subcontractors to pay prevailing wages or to otherwise comply with the requirements of prevailing wage law.
CEC Standard Grant Terms Exhibit C Recipient
e. Budget
The Recipient’s budget on public works projects must indicate which job classifications are subject to prevailing wage. For detailed information about prevailing wage and the process to determine if the proposed project is a public work, the Recipient may wish to contact DIR or a qualified labor attorney for guidance.
f. Covered Trades
For public works projects, the Recipient may contact DIR for a list of covered trades and the applicable prevailing wage.
g. Questions
If the Recipient has any questions about this contractual requirement or the wage, record keeping, apprenticeship, or other significant requirements of California prevailing wage law, the Recipient should consult DIR and/or a qualified labor attorney before entering into this Agreement.
h. Certification
The Recipient will certify to the CEC on each payment request form either that: (a) prevailing wages were paid to eligible workers who provided labor for work covered by the payment request and the Recipient and all contractors and subcontractors otherwise complied with all California prevailing wage laws; or (b) the project is not a public work requiring the payment of prevailing wages. In the latter case, the Recipient will provide competent proof of a DIR or court determination that the project is not a public work requiring the payment of prevailing wages.
Prior to the release of any retained funds under this Agreement, the Recipient will submit to the CEC the above-described certificate signed by the Recipient and all Subrecipients, any lower-tiered level of Sub- Subrecipients, and Vendors performing public works activities on the project. Absent this certificate, the Recipient will have no right to any funds under this Agreement, and CEC will be relieved of any obligation to pay any funds.
11. RECORDKEEPING, COST ACCOUNTING, AND AUDITING
a. Cost Accounting
The Recipient will keep separate, complete, and correct accounting of the costs involved in completing the project and any match-funded portion of the project. The CEC or its agent will have the right to examine the Recipient’s books of accounts at all reasonable times, to the extent necessary to verify the accuracy of the Recipient’s reports.
CEC Standard Grant Terms Exhibit C Recipient
b. Accounting Procedures
The Recipient’s costs will be determined on the basis of its accounting system procedures and practices employed as of the effective date of this Agreement, provided that the Recipient uses generally accepted accounting principles and cost reimbursement practices. The Recipient’s cost accounting practices used in accumulating and reporting costs during the performance of this Agreement will be consistent with the practices used in estimating costs for any proposal to which this Agreement relates; provided that such practices are consistent with the other terms of this Agreement and that such costs may be accumulated and reported in greater detail during performance of this Agreement.
The Recipient’s accounting system will distinguish between direct and indirect costs. All costs incurred for the same purpose, in like circumstances, are either direct costs only or indirect costs only with respect to costs incurred under this Agreement.
c. Audit Rights
The Recipient will maintain books, records, documents, and other evidence, based on the procedures set forth above, sufficient to reflect properly all costs claimed to have been incurred in the performance of this Agreement. The CEC, another state agency, and/or a public accounting firm designated by the CEC may audit the Recipient’s accounting records at all reasonable times, with prior notice by the CEC.
It is the intent of the parties that the audits will ordinarily be performed not more frequently than once every twelve (12) months during the performance of the work and once at any time within three (3) years after payment by the CEC of the Recipient’s final invoice. However, performance of any such interim audits by the CEC does not preclude further audit.
The Recipient will allow the auditor(s) to access such records during normal business hours, and will allow interviews of any employees who might reasonably have information related to such records. The Recipient will include a similar right of the state to audit records and interview staff in any subcontract related to the performance of this Agreement. d. Refund to the Energy Commission
If the CEC determines that any invoiced and paid amounts exceed the actual allowable incurred costs, the Recipient will repay the amounts to the CEC within thirty (30) days of request or as otherwise agreed by the CEC and the Recipient. If the CEC does not receive such repayments, it will be entitled to take actions such as withholding further payments to the Recipient and seeking repayment from the Recipient.
CEC Standard Grant Terms Exhibit C Recipient
e. Audit Cost
The Recipient will bear its cost of participating in any audit (e.g., mailing or travel expenses). The CEC will bear the cost of conducting the audit unless the audit reveals an error detrimental to the CEC that exceeds more than ten percent (10%) or $5,000 (whichever is greater) of the amount audited. The Recipient will pay the refund as specified in subsection (d), and will reimburse the CEC for reasonable costs and expenses incurred by the CEC in conducting the audit.
f. Match or Cost Share
If the budget includes a match share requirement, the Recipient’s commitment of resources, as described in this Agreement, is a required expenditure for receipt of CEC funds. The funds will be released only if the required match percentages are expended concurrently or in advance of the CEC funds. The Commission Agreement Manager, in writing and with supervisor approval, can authorize a Recipient to spend CEC funds in advance of Match Funds pursuant to a Match Fund Spending Plan. The Plan must estimate how Match funds and CEC funds will be spent over each quarter and briefly explain why it is not practical to spend Match Funds concurrent with CEC funds. While this term allows flexibility, the Recipient agrees to spend the agreed match as soon as practical during the Agreement in order to resume proportionality between CEC funds and Match funds spent. The Recipient must maintain accounting records detailing the expenditure of the match (actual cash and in-kind, non-cash services), and report on match share expenditures on its request for payment.
12. WORKERS' COMPENSATION INSURANCE
a. The Recipient warrants that it carries Worker's Compensation Insurance for all of its employees who will be engaged in the performance of this Agreement and agrees to furnish to the CAM satisfactory evidence of this insurance upon the CAM’s request.
b. If the Recipient is self-insured for worker's compensation, it warrants that the self-insurance is permissible under the laws of the State of California and agrees to furnish to the CAM satisfactory evidence of the insurance upon the CAM’s request.
13. PERMITS AND CLEARANCES
The Recipient is responsible for ensuring that all necessary permits and environmental documents are prepared and that clearances are obtained from the appropriate agencies.
CEC Standard Grant Terms Exhibit C Recipient
14. EQUIPMENT
As between the Recipient and CEC, title to equipment acquired by the Recipient with grant funds will vest in the Recipient. The Recipient may use the equipment in the project or program for which it was acquired as long as needed, regardless of whether the project or program continues to be supported by grant funds.
However, the Recipient may not sell, lease, encumber the property (i.e., place a legal burden on the property such as a lien), or even transfer possession of it during the Agreement term without the CAM’s prior written approval.
The Recipient may refer to the applicable federal regulations incorporated by reference in this Agreement for guidance regarding additional equipment requirements.
15. STOP WORK
CEC staff may, at any time by written notice to the Recipient, require the Recipient to stop all or any part of the work tasks in this Agreement. Stop work orders may be issued for reasons such as a project exceeding budget, noncompliance with the standard of performance, out of scope work, project delays, and misrepresentations.
a. Compliance. Upon receipt of a stop work order, the Recipient must immediately take all necessary steps to comply with the order and to stop the incurrence of costs allocable to the CEC.
b. Canceling a Stop Work Order. The Recipient may resume the work only upon receipt of written instructions from CEC staff.
16. TERMINATION
a. Purpose
Because the CEC is a state entity and provides funding on behalf of all California ratepayers, it must be able to terminate the Agreement upon the default of the Recipient and to proceed with the work required under the Agreement in any manner it deems proper. The Recipient agrees that upon any of the events triggering the termination of the Agreement by the CEC, the CEC has the right to terminate the Agreement, and it would constitute bad faith of the Recipient to interfere with the immediate termination of the Agreement by the CEC.
b. With Cause
CEC Standard Grant Terms Exhibit C Recipient
The CEC may, for cause, terminate this Agreement upon giving five (5) calendar days advance written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations. The Recipient will relinquish possession of equipment purchased for this Agreement with CEC funds to the CEC, or the Recipient may purchase the equipment as provided by the terms of this Agreement or otherwise by the CEC, with approval of the CEC.
The term “for cause” includes but is not limited to the following:
• Partial or complete loss of match funds;
• Reorganization to a business entity unsatisfactory to the Energy Commission;
• Retention or hiring of Subrecipients or Vendors, or replacement or addition of personnel, that fail to perform to the standards and requirements of this Agreement;
• The Recipient’s inability to pay its debts as they become due and/or the Recipient’s default of an obligation that impacts its ability to perform under this Agreement; or
• Significant change in state or CEC policy such that the work or product being funded would not be supported by the Commission.
c. Without Cause
The CEC may terminate this Agreement without cause upon giving thirty (30) days advance written notice to the Recipient. In this event, the Recipient will use all reasonable efforts to mitigate its expenses and obligations.
d. Executive Order N-6-22 – Russia Sanctions
On On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new contracts with, individuals or entities that are determined to be a target of Economic Sanctions. Accordingly, should the State determine Recipient is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide Recipient advance written notice of such termination, allowing Recipient at least 30 calendar days to provide a written response. Termination shall be at the sole discretion of the State.
CEC Standard Grant Terms Exhibit C Recipient
17. INDEMNIFICATION
To the extent allowed under California law, the Recipient will indemnify, defend, and hold harmless the state (including the CEC) and state officers, agents, and employees from any and all claims and losses in connection with the performance of this Agreement.
18. CONFIDENTIAL RECIPIENT INFORMATION
a. Identification of Confidential Recipient Information 1) For the purposes of this Section, “Confidential Recipient Information” refers to information belonging to the Recipient that the Recipient has satisfactorily identified as confidential and the Energy Commission has agreed to designate as confidential under Title 20 California Code of Regulations Section 2505.
2) Prior to the effective date of this Agreement, the Recipient will identify all products (or information contained within products) it considers Confidential Recipient Information, and provide the legal basis for confidentiality, in Attachment 1 to this Exhibit. If the CEC agrees the information is confidential, it will not disclose it except as provided in subsection (b).
3) During the Agreement, if the Recipient obtains or develops additional products (or information contained within products) not originally identified as Confidential Recipient Information in Attachment 1 to this Exhibit, the Recipient will follow the procedures for a request for designation of confidential information as specified in Title 20 California Code of Regulations (CCR) Section 2505.
The CEC’s Executive Director will make the confidentiality determination. Such subsequent determinations may be added to the list of confidential deliverables in the Attachment 1 to this Exhibit. The CEC will not disclose information subject to an application for confidential designation except as provided in subsection (b).
4) When submitting products containing Confidential Recipient Information, the Recipient will mark each page of any document containing Confidential Recipient Information as “confidential” and present it in a sealed package to the Contracts, Grants, and Loans Office.
The CAM may require the Recipient to submit a non-confidential version of the product, if it is feasible to separate the Confidential Recipient Information from the non-confidential information. The Recipient is not required to submit such products in a sealed package.
CEC Standard Grant Terms Exhibit C Recipient
b. Disclosure of Confidential Recipient Information
The CEC will only disclose Confidential Recipient Information under the circumstances specified in Title 20 CCR Sections 2506, 2507, and 2508.
All Confidential Recipient Information that is legally disclosed by the Recipient or any other entity will become a public record and will no longer be subject to the CEC’s confidentiality designation.
c. Waiver of Consequential Damages
In no event will the CEC, or the state of California be liable for any special, incidental, or consequential damages based on breach of warranty, breach of contract, negligence, strict tort, or any other legal theory for the disclosure of the Confidential Recipient Information, even if the CEC has been advised of the possibility of such damages.
Damages that the CEC, t and the state of California will not be responsible for include but are not limited to: lost profit; lost savings or revenue; lost goodwill; lost use of the product or any associated equipment; cost of capital; cost of any substitute equipment, facilities, or services; downtime; the claims of third parties including customers; and injury to property. d. Limitations on the Disclosure of Products
During the Agreement, the Recipient, Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors must receive written approval from the CAM prior to disclosing the contents of any draft product to a third party.
However, if the CEC makes a public statement about the content of any product provided by the Recipient and the Recipient believes the statement is incorrect, the Recipient may state publicly what it believes is correct.
19. PRE-EXISTING AND INDEPENDENTLY FUNDED INTELLECTUAL PROPERTY [RESERVED]
20. INTELLECTUAL PROPERTY
a. Ownership
1) The Recipient owns all intellectual property, subject to the licenses described in subsection b.
“Intellectual property” means: (a) inventions, technologies, designs, drawings, data, software, formulas, compositions, processes, techniques, works of authorship, trademarks, service marks, and logos that are created, conceived, discovered, made,
CEC Standard Grant Terms Exhibit C Recipient
developed, altered, or reduced to practice with Agreement or match funds during or after the Agreement term; (b) any associated proprietary rights to these items, such as patent and copyright; and (c) any upgrades or revisions to these items.
“Works of authorship” does not include written products created for Agreement reporting and management purposes, such as reports, summaries, lists, letters, agendas, schedules, and invoices. 2) The CEC owns all products identified in the Scope of Work, with the exception of products that fall within the definition of “intellectual property.”
“Product” means any tangible item specified for delivery to the CEC in the Scope of Work.
3) Nothing in this Agreement gives the Contractor any rights to “Confidential Information” and “Personal Information” as defined in Section 26, other than using Confidential Information and Personal Information for the limited purpose of performing Contractor’s work under this Agreement in accordance with Section 26.
b. Intellectual Property Licenses
1) The Recipient has a non-exclusive, non-transferable, irrevocable, worldwide, perpetual license to use, publish, translate, modify, and reproduce written products created for Agreement reporting and management purposes, such as reports and summaries.
2) If any intellectual property that is subject to the licenses above has been designated as confidential as specified in Section 18, all license holders will only disclose the intellectual property under the circumstances specified in Title 20 CCR Sections 2506, 2507, and 2508.
All license holders will ensure that their officers, employees, and subcontractors who have access to the intellectual property are informed of and abide by the disclosure limitations in Section 18. c. Energy Commission’s Rights to Inventions
“Invention” means intellectual property that is patentable.
CEC Standard Grant Terms Exhibit C Recipient
1) March-In Rights
At the CEC’s request, the Recipient will forfeit and assign to the CEC all rights to any invention (with the exception of U.S. Department of Energy reserved rights) if the Recipient or assignee has not taken, or is not expected to take within a reasonable time, effective steps to achieve practical application of the invention. The CEC will have the unfettered right to use and/or dispose of the rights in whatever manner it deems most suitable to help transfer the invention into the marketplace, including but not limited to seeking patent protection or licensing the invention.
2) Notice of Patent
If any patent is issued for an invention, the Recipient will send the CAM written notice of the issuance within three (3) months of the issuance date. The notice must include the patent title, issuance number, and a general description of the invention.
3) Legal Notice
The Recipient and all persons and/or entities obtaining an ownership interest in patentable intellectual property must include the following statement within the specification of any United States patent application, and any subsequently issued patent for the invention:
“This invention was made with State of California support under California Energy Commission grant number [insert CEC
agreement #]. The Energy Commission has certain rights to this invention.”
d. Access to and Preservation of Intellectual Property
1) Access to Intellectual Property
Upon the CAM’s request, the Recipient will provide the CAM and any individuals designated by the CEC, with access to the Recipient’s intellectual property in order to exercise the license and march-in rights described above.
2) Preservation of Intellectual Property
The Recipient will preserve intellectual property at its own expense for at least three (3) years after payment by the CEC of the Recipient’s final invoice.
CEC Standard Grant Terms Exhibit C Recipient
e. Intellectual Property Indemnity
The Recipient may not, in supplying work under this Agreement, knowingly infringe or misappropriate any intellectual property right of a third party, and will take reasonable actions to avoid infringement.
The Recipient will defend and indemnify the CEC from and against any claim, lawsuit, or other proceeding, loss, cost, liability, or expense (including court costs and reasonable fees of attorneys and other professionals) to the extent arising out of: (i) any third party claim that a product infringes any patent, copyright, trade secret, or other intellectual property right of any third party; or (ii) any third party claim arising out of the negligent or other tortious acts or omissions by the Recipient or its employees, subcontractors, or agents in connection with or related to the products or the Recipient’s performance under this Agreement.
21. ROYALTY PAYMENTS TO THE COMMISSION
[Reserved]
22. GENERAL PROVISIONS
a. Governing Law
This Agreement is governed by the laws of the State of California as to interpretation and performance.
b. Independent Capacity
In the performance of this Agreement, the Recipient and its agents, Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors, and their respective employees will act in an independent capacity and not as officers, employees, or agents of the CEC or the State of California. c. Assignment
This Agreement is not assignable or transferable by the Recipient either in whole or in part without the consent of the CEC in the form of an amendment.
d. Timeliness
Time is of the essence in this Agreement.
e. Severability
If any provision of this Agreement is unenforceable or held to be unenforceable, all other provisions of this Agreement will remain in full force and effect.
CEC Standard Grant Terms Exhibit C Recipient
f. Waiver
No waiver of any breach of this Agreement constitutes waiver of any other breach. All rights and remedies in this Agreement will be taken and construed as cumulative, meaning in addition to every other right or remedy provided in the Agreement or by law.
g. Assurances
The CEC reserves the right to seek further written assurances from the Recipient and its team that the work under this Agreement will be performed in accordance with the terms of the Agreement.
h. Change in Business
1) The Recipient will promptly notify the Energy Commission of the occurrence of any of the following:
a) A change of address.
b) A change in business name or ownership.
c) The existence of any litigation or other legal proceeding affecting the project or Agreement.
d) The occurrence of any casualty or other loss to project personnel, equipment, or third parties.
e) R eceipt of notice of any claim or potential claim against the Recipient, Subrecipients, any lower-tiered level of Sub- Subrecipients, and Vendors for patent, copyright, trademark, service mark, and/or trade secret infringement that could affect the CEC’s rights.
2) The Recipient must provide the CAM with written notice of a planned change or reorganization of the type of business entity under which it does business. A change of business entity or name change requires an amendment assigning or novating the Agreement to the changed entity. If the CEC does not seek to amend this Agreement or enter into a new agreement with the changed or new entity for any reason (including that the CEC is not satisfied that the new entity can perform in the same manner as the Recipient), it may terminate this Agreement as provided in the “Termination” section.
i. Access to Sites and Records
CEC staff and representatives will have reasonable access to all project sites and to all records related to this Agreement.
j. Prior Dealings, Custom, or Trade Usage
These terms and conditions may not be modified or supplemented by prior dealings, custom, or trade usage.
CEC Standard Grant Terms Exhibit C Recipient
k. Survival of Terms
Certain provisions will survive the completion or termination date of this Agreement for any reason. The provisions include but are not limited to:
• Legal Statements on Products (included in Section 5, “Products”) • Payment of Funds (Section 8)
• Recordkeeping, Cost Accounting, and Auditing (Section 11) • Equipment (Section 14)
• Termination (Section 16)
• Indemnification (Section 17)
• Pre-Existing and Independently Funded Intellectual Property (Section 19)
• Intellectual Property (Section 20)
Royalty Payments to the Commission (Section 21)
• California Taxpayer Access to Publicly Funded Research Act (Section 24)
• Receipt of Confidential Information and Personal Information (Section 26)
• Change in Business (see this section)
• Access to Sites and Records (see this section)
• Venue (see this section)
• CEC as Third-Party Beneficiary (see this section)
l. Venue
Any court action to enforce any part of this Agreement shall be venued in Sacramento County.
m. CEC as Third-Party Beneficiary
The Recipient shall ensure that in all of its agreements with Subrecipients and in all Subrecipient agreements with Sub-Subrecipients (and so forth through every lower-tiered level of Sub-Subrecipients) that the CEC is specifically named as a third-party beneficiary to the agreement. In addition, the term shall state the entity agrees that if the CEC brings a court action, the entity agrees to venue in Sacramento County.
23. CERTIFICATIONS AND COMPLIANCE
a. Federal, State, and Local Laws
The Recipient is responsible for obtaining all required permits and shall comply with all applicable federal, state, and local laws, codes, rules, and regulations for all work performed under the Agreement. b. Nondiscrimination Statement of Compliance
CEC Standard Grant Terms Exhibit C Recipient
During the performance of this Agreement, the Recipient, Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment because of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition, age, marital status, or denial of family care leave. The Recipient, Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors will ensure that the evaluation and treatment of their employees and applicants for employment are free from such discrimination and harassment.
The Recipient, Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors shall comply with the provisions of the Fair Employment and Housing Act (Government Code Sections 12990 et seq.) and the applicable regulations promulgated thereunder (California Code of Regulations, Title 2, Section 11000 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code Section 12990 (a-f), set forth in Chapter 5 of Division 4.1 of Title 2 of the California Code of Regulations, are incorporated into this Agreement by reference and made a part of it as if set forth in full. The Recipient Subrecipients, any lower-tiered level of Sub-Subrecipients, and Vendors shall give written notice of their obligations under this section to labor organizations with which they have a collective bargaining or other Agreement.
The Recipient will include the nondiscrimination and compliance provisions of this section in all agreements with Subrecipients, that perform work under this Agreement.
c. Drug-Free Workplace Certification
By signing this Agreement, the Recipient certifies under penalty of perjury under the laws of the State of California that it will comply with the requirements of the Drug-Free Workplace Act of 1990 (Government Code Section 8350 et seq.).
In addition to any other rights and remedies available to the CEC, failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both, and the Recipient may be ineligible for any future state awards if the CEC determines that any of the following has occurred: (1) the Recipient has made false certification, or (2) violates the certification by failing to carry out the requirements of the Act.
CEC Standard Grant Terms Exhibit C Recipient
d. National Labor Relations Board Certification (Not applicable to public entities)
The Recipient, by signing this Agreement, swears under penalty of perjury that no more than one final unappealable finding of contempt of court by a federal court has been issued against the Recipient within the immediately preceding two-year period because of the Recipient's failure to comply with an order of a federal court that orders the Recipient to comply with an order of the National Labor Relations Board.
e. Child Support Compliance Act (Applicable to California Employers) For any agreement in excess of $100,000, the Recipient acknowledges that:
1) It recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including but not limited to disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
2) To the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
f. Air or Water Pollution Violation
Under state laws, the Recipient shall not be:
1) In violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district;
2) Subject to a cease-and-desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or
3) Finally determined to be in violation of provisions of federal law relating to air or water pollution.
g. Americans With Disabilities Act
By signing this Agreement, the Recipient assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. Section 12101, et seq.), which prohibits discrimination on the basis of disability, as well as applicable regulations and guidelines issued pursuant to the ADA.
CEC Standard Grant Terms Exhibit C Recipient
24. CALIFORNIA TAXPAYER ACCESS TO PUBLICLY FUNDED RESEARCH ACT a. As a condition to receiving funding under this Agreement, the Recipient agrees to fully comply with the California Taxpayer Access to Publicly Funded Research Act (California Government Code sections 13989 et seq., the “Act”) and provisions of this section, which apply to publications describing knowledge, an invention, or technology funded within the scope of this Agreement.
b. For purposes of complying with the Act and this section of the Agreement, the following definitions shall apply.
1) “Peer-Reviewed Manuscript” means a manuscript after it has been peer reviewed and in the form in which it has been accepted for publication in a scientific journal.
2) “Research Grant” in the Act and “this Agreement” in this section mean this Agreement.
3) “State Agency” in the Act means the Energy Commission. c. The Recipient shall provide for free public access to any Peer-Reviewed Manuscript developed within the scope of this Agreement.
d. The Recipient shall ensure that any publishing or copyright agreements concerning Peer-Reviewed Manuscripts:
1) Fully comply with California Government Code section 13989.6; 2) Do not conflict with the Energy Commission’s rights under this Agreement;
3) Secure for the Energy Commission the rights provided under this Agreement, including the rights to Intellectual Property as specified in Section 20; and
4) Recognize the free public access to the Peer-Reviewed Manuscript.
e. The Recipient shall report to the CEC the final disposition of any Peer- Reviewed Manuscript, including but not limited to if it was published; when it was published; where it was published; and, when the 12-month time period expires, where the Peer-Reviewed Manuscript will be available for open access.
f. Not later than 12 months after the official date of publication, or sooner if specified in the Schedule of Products, the Recipient shall make available to the CEC an electronic version of any Peer-Reviewed Manuscript that is developed within the scope of this Agreement.
CEC Standard Grant Terms Exhibit C Recipient
g. The Recipient shall make publicly accessible an electronic version of any Peer-Reviewed Manuscript that is developed within the scope of this Agreement, not later than 12 months after the official date of publication, on a repository approved in writing by the CEC, including but not limited to the University of California’s eScholarship Repository at the California Digital Library; the California State University’s ScholarWorks at the Systemwide Digital Library; or PubMed Central. The Recipient shall notify the CEC when the Peer-Reviewed Manuscript is available on an CEC- approved repository.
h. If the Recipient is unable to ensure that its Peer-Reviewed Manuscript is accessible on an CEC-approved, publicly accessible repository, the Recipient may comply by providing the manuscript to the CEC not later than 12 months after the official date of publication.
i. For any publications other than a Peer-Reviewed Manuscript, (herein referred to as “Other Publications”) including scientific meeting abstracts, developed within the scope of this Agreement, the Recipient shall:
1) Provide an electronic version of the Other Publications to the CEC not later than 12 months after the official date of publication. 2) Ensure that any publishing or copyright agreements concerning Other Publications:
a. Do not conflict with the CEC’s rights under this Agreement. b. Secure for the CEC the rights provided under this Agreement, including the rights to Intellectual Property as specified in Section 20.
j. The Act states that “Grantees are authorized to use grant money for publication costs, including fees charged by a publisher for color and page charges, or fees for digital distribution.” Recipient agrees that for purposes of this Agreement, the Recipient is only authorized to use funds under this Agreement, including Matching funds, for these purposes if the expenses are included in the Agreement’s Budget and meet the other Agreement requirements for payment, including that the CEC will only reimburse the Recipient for expenditures incurred during the Agreement term. If these expenses are not included in the Budget, both parties must agree and amend the Budget to include such expenditures before Recipient is authorized to use Agreement funds, either reimbursable expenses or match, for these purposes.
k. Should a conflict exist between the terms in this Section 24 and other terms of this Agreement, the terms in this section prevail.
CEC Standard Grant Terms Exhibit C Recipient
25. COMMISSION REMEDIES FOR RECIPIENT’S NON-COMPLIANCE
Without limiting any of its other rights and remedies, the CEC may, for Recipient’s noncompliance of any Agreement requirement, withhold future payments, demand and be entitled to repayment of past reimbursements, or suspend or terminate this Agreement. The tasks in the Scope of Work are non-severable, and completion of all of them is material to this Agreement. Thus, the Commission, without limiting its other rights and remedies, is entitled to repayment of all funds paid to Recipient if the Recipient does not timely complete all tasks in the Scope of Work.
If over the course of performing under this Agreement, the CEC and the Recipient agree that a change is warranted to the Scope of Work, the parties can amend this Agreement.
26. RECEIPT OF CONFIDENTIAL INFORMATION AND PERSONAL INFORMATION a. For the purposes of this Section, “confidential information” refers to information the CEC has designated as confidential pursuant to Title 20 CCR Section 2505 et seq., information the CEC has otherwise deemed or stated to be confidential, and other information exempt from public disclosure under the provisions of the California Public Records Act or other applicable state or federal laws.
b. For the purposes of this Section, “personal information” refers to information that meets the definition of “personal information” in California Civil Code section 1798.3(a) or one of the data elements set forth in California Civil Code section 1798.29(g)(1) or (g)(2). Personal information is a type of confidential information and is therefore subject to all requirements for confidential information provided in this Agreement and applicable law. However, there are additional requirements specific to personal information.
c. For the purposes of this Section, “special terms for confidential information” refers to the CEC’s special terms and conditions for the receipt of confidential information and personal information. The CEC’s special terms for confidential information include, but are not limited to, having in place an Information Security Program Plan and obtaining nondisclosure agreements from all individuals who will be provided access to confidential information or personal information.
d. If the Recipient will receive confidential information or personal information from the CEC or a third-party for the performance of this Agreement, the Recipient must first agree to and comply with the CEC’s special terms for confidential information.
e. If any other individual or entity participating in any way with this Agreement, including but not limited to subcontractors, subawardees, vendors, and other project partners, will receive confidential information or personal information from the CEC or a third-party for the performance of
CEC Standard Grant Terms Exhibit C Recipient
this Agreement, that individual or entity must first agree to and comply with the CEC’s special terms for confidential information. The Recipient must flow-down the CEC’s special terms for confidential information into each subcontract, subaward, vendor agreement, or other project partner agreement that will be provided access to confidential information or personal information before the individual or entity has access to any such information. Recipient must also require all individuals and entities to flow- down this Section to any lower tier subcontractors, subawardees, vendors, project partners, and other individual or entity participating in any way with this Agreement that will be provided access to Confidential Information or Personal Information before the individual or entity has access to any such information.
f. If this Agreement does not include the CEC’s special terms for confidential information and CEC determines the Recipient or any other individual or entity participating in any way with this Agreement will receive confidential information or personal information from the CEC or a third-party for the performance of this Agreement, the CEC reserves the option to amend this Agreement to add its special terms for confidential information. g. Except as provided in Title 20 CCR Sections 2506, 2507, and 2508, and the CEC’s special terms for confidential information, Recipient or any other individual or entity participating in any way with this Agreement may not disclose any information provided to it by the CEC or a third party for the performance of this Agreement if the information has been designated as confidential or is the subject of a pending application for confidential designation.
27. DEFINITIONS
• Agreement means this grant agreement executed between the CEC and the Recipient.
• Agreement Term means the length of this Agreement, as specified on the Agreement signature page (form CEC-146).
• Budget Categories means the following categories in Exhibit B, Budget:
Direct Labor, Fringe Benefits, Travel, Equipment, Materials and Miscellaneous, Subrecipients and Vendors, and Indirect Costs and Profit.
Budget Category means one of these Budget Categories.
• CAM means Commission Agreement Manager.
• CEC means California Energy Commission.
• Data means any recorded information that relates to the project funded by the Agreement, whether created or collected before or after the Agreement’s effective date.
CEC Standard Grant Terms Exhibit C Recipient
• Effective Date means the date on which this Agreement is signed by the last party required to sign, provided that signature occurs after the Agreement has been approved by the CEC at a business meeting or by the Executive Director or his/her designee.
• Equipment means products, objects, machinery, apparatus, implements, or tools that are purchased or constructed with Energy Commission funds for the project, and that have a useful life of at least one year and an acquisition unit cost of at least $5,000. “Equipment” includes products, objects, machinery, apparatus, implements, or tools that are composed by over thirty percent (30%) of materials purchased for the project. For purposes of determining depreciated value of equipment used in the Agreement, the project will terminate at the end of the normal useful life of the equipment purchased and/or developed with CEC funds. The CEC may determine the normal useful life of the equipment.
• Incurred Costs means an expense for which the Recipient has become liable (legally obligated) to pay.
• Intellectual Property means: (a) inventions, technologies, designs, drawings, data, software, formulas, compositions, processes, techniques, works of authorship, trademarks, service marks, and logos that are created, conceived, discovered, made, developed, altered, or reduced to practice with Agreement or match funds during or after the Agreement term; (b) any associated proprietary rights to these items, such as patent and copyright; and (c) any upgrades or revisions to these items. “Works of authorship” does not include written products created for Agreement reporting and management purposes, such as reports, summaries, lists, letters, agendas, schedules, and invoices. • Invention means intellectual property that is patentable. • Match Funds means cash or in-kind (i.e., non-cash) contributions provided by the Recipient, Subrecipients, any lower-tiered level of Sub- Subrecipients, Vendors, or a third party for a project funded by the CEC. If this Agreement resulted from a solicitation, refer to the solicitation’s discussion of match funding for guidelines specific to the project. • Materials means the substances used to construct, or as part of, a finished object, commodity, device, article, or product and that does not meet the definition of Equipment.
CEC Standard Grant Terms Exhibit C Recipient
• MTDC (Modified Total Direct Costs) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of which subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, rental costs, tuition remission, scholarships and fellowships, and the portion of each subaward in excess of $25,000.
• Ownership means exclusive possession of all rights to property, including the right to use and transfer property.
• Paid Costs means an expense for which the Recipient has already made payment.
• Product means any tangible item specified for delivery to the CEC in the Scope of Work.
• Project means the entire effort undertaken and planned by the Recipient and consisting of the work funded by the CEC. The project may coincide with or extend beyond the Agreement term.
• Recipient means the entity that executed this Agreement with the CEC. • State means the state of California and all California state agencies within it, including but not limited to commissions, boards, offices, and departments.
• Subaward for the Recipient means all agreements it has with Subrecipients and Vendors. For a Subrecipient, a Subaward means all agreements it has with Sub-Subrecipients and Vendors. For any lower-tiered level of Sub- Subrecipient, a Subaward means all agreements it has with its own Sub- Subrecipients and Vendors.
• Subrecipient (formerly Subcontractor) means a person or entity that receives grant funds directly from the Recipient and is entrusted by the Recipient to make decisions about how to conduct some of this Agreement’s activities. A Subrecipients role involves discretion over grant activities and is not merely just selling goods or services. • Sub-Subrecipient has the same meaning as a Subrecipient except that it receives grant funds from a Subrecipient or any lower tier level of a Sub- Subrecipient.
• Unrelated Company has the meaning set forth in section 7.g. of this Exhibit C.
CEC Standard Grant Terms Exhibit C Recipient
• Vendor means a person or entity that sells goods or services to the Recipient, Subrecipient, or any lower-tiered level of Sub-Subrecipient, in exchange for some of the grant funds, and does not make decisions about how to perform the grant’s activities. The Vendor’s role is ministerial and does not involve discretion over this Agreement’s activities.
To: Trolis Niebla, City Manager
From: George Harris, Senior Director of Administrative Services Date: November 24, 2025
Subject: Sole Source Justification – Professional Services Agreement with MYNT Systems
Lancaster Municipal Code 3.32.200(B)(2) Sole Source. Where the purchasing officer determines that the materials or services are unique and available only from one source, so that the quotation procedure required by this section would be meaningless.
Purpose: This memorandum justifies the sole-source selection of MYNT Systems to provide integrated financial modeling, design, engineering, project management, and construction services for the Police Station and Lancaster Baptist Church microgrid and solar+storage installations under the City of Lancaster’s California Energy Commission (CEC)–funded Advanced Energy Community project.
Justification for Sole Source Selection: The microgrid installations required under the CEC project are highly complex, time-sensitive, and require specialized expertise across feasibility analysis, full EPC (engineering, procurement, and construction) delivery, structured financing, incentive administration, and advanced microgrid engineering. MYNT Systems is the only known vendor capable of providing all of these services in an integrated, accelerated, and CEC- compliant manner. The CEC grant Term’s and Condition’s include the following language regarding running either a competitive process OR providing a memo to the Commission Agreement Manager regarding why the cost is reasonable and efforts made to assess appropriate vendors or justify a sole source.
See page nine: https://www.energy.ca.gov/sites/default/files/2023- 12/Renewable_CEC_Standard_Grant_Terms_and_Conditions_ADA.pdf The following factors support the determination that competitive quotations would be impracticable and meaningless:
1. Unique combination of technical capabilities and vertically integrated delivery MYNT Systems provides end-to-end microgrid services—including engineering, financial modeling, design, construction management, installation, and asset management—entirely in-house. This vertically integrated model creates scale efficiencies and ensures technical alignment from design through commissioning, which is essential for these projects’ complex multi-megawatt microgrid configurations. Two other firms were considered (Serious
Controls or GridScape), however they could not offer the full integrated suite at the required technical depth.
2. Demonstrated microgrid expertise tailored to the City’s project needs MYNT is one of the largest microgrid project developers in California, with extensive experience executing small, medium, and large multi-megawatt microgrids. They employ licensed general contractors (B), solar (C-46), electrical (C-10), and a staff Electrical P.E., which makes them uniquely capable of handling the engineering and construction scope.
Their expertise exceeds that of Serious Controls, which works primarily on smaller DER/VPP installations, and GridScape, whose staffing and capacity constraints made them unavailable.
3. Uncompensated pre-contract feasibility and financial modeling work MYNT was the only firm willing to evaluate microgrid feasibility and conduct detailed pro forma financial modeling prior to formal contracting and without compensation—a requirement created by the rapidly changing incentive and tax-credit landscape in 2024–25.
This level of upfront work was necessary to validate project viability before an EPC contract could be issued. Neither GridScape nor Serious Controls was able or willing to take on this no-cost, high-effort preliminary work.
4. Ability to perform under CEC reimbursement constraints CEC-funded projects reimburse invoices on a 60–90-day cycle and withhold 10% of payments until at least six months after project completion (estimated late 2026). Many contractors cannot accept this burden.
MYNT, with a large project portfolio and strong cash flow, is uniquely capable of working under these fiscal constraints, which neither GridScape nor Serious Controls could feasibly accommodate.
5. Proven performance and exceptional engagement with City sites During nine months of feasibility studies and pro forma development, MYNT’s engineering and client engagement teams consistently demonstrated high technical competence, responsiveness, and professionalism. Their leadership and engineers made multiple on-site visits at their own expense to evaluate and advance the microgrid designs.
This level of proactive engagement and investment has not been matched by any other vendor.
6. Capability to meet the City’s accelerated project timeline
Due to the late pivot from the canceled HNR-1 project, the City has approximately one year—rather than the typical 1–2 years—available for microgrid design, permitting, and construction.
MYNT is the only vendor that affirmed the ability to accelerate design and construction to meet the March 31, 2026 CEC deadline. Serious Controls and GridScape either lacked bandwidth or the technical capacity to deliver within this compressed schedule.
Review of Alternative Firms
ZNE Alliance and City staff evaluated three firms with relevant experience on the Advanced Energy Community project: MYNT Systems, Serious Controls, and GridScape. • GridScape was unavailable due to staff capacity and low expected profitability. • Serious Controls lacked experience with complex microgrids and had limited local staff committed to other project tasks.
• Only MYNT Systems possessed the technical breadth, financial stability, capacity, and willingness to undertake both the preliminary feasibility work and the accelerated EPC timeline.
The City and ZNE Alliance subsequently received CEC approval to utilize MYNT Systems as a sole-source vendor.
Conclusion: Based on MYNT Systems’ unique capabilities, extensive proven experience, willingness to perform uncompensated feasibility work, ability to operate within CEC reimbursement constraints, and unmatched capacity to meet the accelerated project schedule, MYNT Systems is uniquely qualified and available only from one source for these microgrid and solar+storage projects.
Therefore, MYNT Systems meets the criteria under Lancaster Municipal Code 3.32.200(B)(2), and a competitive quotation process would be impracticable and meaningless.
STAFF REPORT
City of Lancaster
CC 11
2/24/2026
TN
Date: February 10, 2026
To: Mayor Parris and City Council Members
From: Allison E. Burns, City Attorney
Rodrick Armalin, Chief of Police - Lancaster Police Department Subject: Adopt a resolution renewing the Lancaster Police Department’s Military Equipment Use Policy
Recommendations:
1. Receive Lancaster Police Department's annual military equipment use report.
2. Adopt Resolution No.____ renewing the Lancaster Police Department’s Military Equipment Use Policy.
3. Approve the purchase of equipment listed in the military equipment inventory list identified as “quantity sought” under each item inventory summary. a. (18) Geissele 5.56mm duty rifles
b. (5) Pava (pepperball) projectile launchers + munitions (pepperballs) c. (500) Defense Technologies Drag Stabilized 12-Gauge Beanbag Rounds d.(2) 40mm Single Launcher and Alternative Impact Munitions
Fiscal Impact:
New purchases: $55,720.94 (one-time cost)
Background:
Governor Newsom signed Assembly Bill 481, on September 30, 2021, which aims to regulate the financing, procurement, and utilization of "military equipment" by law enforcement agencies in California, codified in California Government Code section 7070, et seq. AB 481 is a state requirement that all agencies disclose the purchase or intent to purchase certain listed equipment available to Law Enforcement agencies from the federal government as military surplus. AB 481 allows the governing body to approve funding, acquisition, and use of military equipment within its jurisdiction if it determines that the military equipment meets specific standards. 2 3
1 4
On March 25, 2025, the Lancaster City Council approved Ordinance No. 1128, permanently adopting a Military Equipment Use Policy. The LPD’s Military Equipment policy went into effect on January 28, 2025 after the adoption of emergency ordinance No.1125. Consistent with California law, this policy sets forth the guidelines for the approval, acquisition, use, and reporting requirements for military equipment utilized by the LPD. Ordinance No. 1128 and LPD Policy Section 706 (Military Equipment) can be readily found on the city’s website.
The Lancaster Police Department holds a community engagement meeting yearly at the Lancaster Police Department’s community room, wherein members of the public may attend to ask questions, complain, or comment on the military equipment use policy and inventory list.
Additionally, members of the public are free to engage the city council during any public council meeting during the public hearing portion of each meeting. The public is not limited to commenting only at the yearly LPD community engagement meeting. The 2026 community meeting took place January 15, 2026 at 3:00pm, in the Lancaster Police Department Community Room.
The Lancaster Police Department’s Annual Military Equipment Use Report is a yearly report summarizing the inventory list, equipment use, and community feedback/questions.
Summary:
This is only a very basic summary of the equipment requested for purchase by the Lancaster Police Department. All of the items can be found in LPD’s military equipment inventory list, complete with extensive information including purposes/authorized use and training requirements prior to authorization of use.
a. (18) Geissele 5.56mm duty rifles
As the LPD grows, the need to purchase standard duty rifles accordingly also grows.
b. (5) Pava (pepperball) projectile launchers + munitions (pepperballs) Pava projectiles, also known as ‘pepperball launchers’ are essentially paintball guns designed to launch pepperballs as less-lethal force options. With LPD’s increase in personnel, it is important to have alternative force options readily available to officers for situational de-escalation and preservation of life. c. (500) Defense Technologies Drag Stabilized 12-Gauge Beanbag Rounds Beanbag rounds, also called ‘stun bags’ are used as less-lethal options during highly volatile situations in an effort to de-escalate, gain compliance, and preserve life.
The training required prior to use of such equipment necessitates a high number of rounds purchased to be utilized during training.
d.(2) 40mm Single Launcher and Alternative Impact Munitions The 40mm single launcher is a less-lethal impact weapon designed to maximize preservation of life while gaining control of volatile situations. These launchers are capable of launching impact projectiles such as sponge rounds.
Attachments:
Annual Military Equipment Use Report including Military Equipment Inventory List Ordinance 1128 including LPD Military Equipment Policy 706 Resolution No.____
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
HISTORY
In September of 2021, the State of California enacted Assembly Bill 481, codified in California Government Code section 7070, et seq. in which the Legislature found and declared the following:
SECTION 1.
(a) The acquisition of military equipment and its deployment in our communities adversely impacts the public’s safety and welfare, including increased risk of civilian deaths, significant risks to civil rights, civil liberties, and physical and psychological well-being, and incurment of significant financial costs. Military equipment is more frequently deployed in low-income Black and Brown communities, meaning the risks and impacts of police militarization are experienced most acutely in marginalized communities.
(b) The public has a right to know about any funding, acquisition, or use of military equipment by state or local government officials, as well as a right to participate in any government agency’s decision to fund, acquire, or use such equipment. (c) Decisions regarding whether and how military equipment is funded, acquired, or used should give strong consideration to the public’s welfare, safety, civil rights, and civil liberties, and should be based on meaningful public input. (d) Legally enforceable safeguards, including transparency, oversight, and accountability measures, must be in place to protect the public’s welfare, safety, civil rights, and civil liberties before military equipment is funded, acquired, or used. (e) The lack of a public forum to discuss the acquisition of military equipment jeopardizes the relationship police have with the community, which can be undermined when law enforcement is seen as an occupying force rather than a public safety service.
To address these concerns, California Government Code section 7070, et seq. requires every law enforcement agency to do the following:
• Create a military use policy.
• Obtain approval of that policy by each agency’s applicable governing body. • Publish that policy 30 days prior to the above required approval hearing. • Create an Annual Report on each agency’s military equipment use. • Hold a community engagement meeting within 30 days of submitting/publicly releasing the above Annual Report
OVERVIEW
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Per California Government Code section 7072(a), the Annual Report shall, at a minimum, include the following information for the immediately preceding calendar year for each type of military equipment:
1. A summary of how the military equipment was used and the purpose of its use.
2. A summary of any complaints or concerns received concerning the military equipment.
3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
4. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and identify the funding source for the military equipment in the calendar year following submission of the Annual Military Equipment Report.
5. The quantity possessed for each type of military equipment.
6. If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.
Per California Government Code 7070 the term “military equipment” includes the following:
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers. • High mobility multipurpose wheeled vehicles (HMMWV or "Humvees"), two-and-one- half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached (excluding unarmored ATVs and motorized dirt bikes). • Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. • Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircrafts, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. This does not include items to remove a lock, such as bolt cutters or a handheld ram designed to be operated by one person.
• Firearms and ammunition of .50 caliber or greater, excluding standard-issue shotguns and standard-issue shotgun ammunition.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
• Specialized firearms and ammunition of less than_.50 caliber, including assault weapons as defined in Penal Codes § 30510 and § 30515, except for standard-issue service weapons and ammunition of less than .50 caliber. • Any firearm or firearm accessory that is designed to launch explosive projectiles. • "Flashbang" grenades and explosive breaching tools.
• Munitions containing tear gas or OC, and Pepperballs, excluding standard, service- issued handheld pepper spray.
• Microwave weapons, water cannons, and long-range acoustic devices (LRADs). • 40mm projectile launchers, "bean bag," rubber bullet and specialty impact munition (SIM) weapons and their associated munitions.
• Any other equipment as determined by a governing body or a state agency to require additional oversight.
To ensure proper transparency and meet legislative requirements, the LPD continually analyzes its inventory of Military Equipment. Items that become obsolete, are no longer in use, or do not meet legislative definitions, are removed from the list.
CITY OF LANCASER ORDINANCE SUMMARY
On March 25, 2025, the Lancaster City Council approved Ordinance No. 1128, permanently adopting a Military Equipment Use Policy. The LPD’s Military Equipment policy went into effect on January 28, 2025 after the adoption of emergency ordinance No.1125. Consistent with California law, this policy sets forth the guidelines for the approval, acquisition, use, and reporting requirements for military equipment utilized by the LPD. Ordinance No. 1128 and LPD Policy Section 706 (Military Equipment) can be readily found on the city’s website.
COMMUNITY ENGAGEMENT MEETING AND PUBLIC COMMENT
The Lancaster Police Department holds a community engagement meeting yearly at the Lancaster Police Department’s community room, wherein members of the public may attend to ask questions, complain, or comment on the military equipment use policy and inventory list. Additionally, members of the public are free to engage the city council during any public council meeting during the public hearing portion of each meeting. The public is not limited to commenting only at the yearly LPD community engagement meeting. The 2026 community meeting took place January 15, 2026 at 3:00pm.
Questions asked by community members:
Q: Are LPD drones armed?
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
A: No. Our drones are not armed. Our drone program operates within the confines of State and Federal law, and under FAA regulations. (LPD Policy 606.1 and 606.2) Q: How is some of this military equipment?
A: Under California Government Code §7070, certain items are defined as military equipment for reporting and oversight purposes and it is not dependent on the US Military. If it is on the state’s list, we include it on our military equipment inventory list. (LPD Policy 706.1, 706.1.1, and 706.4)
Q: Are you using military drones?
A: No. The LPD does not use military drones. The LPD utilizes commercially available, unarmed drones designed for public safety, infrastructure inspection, and emergency response. These drones are not equipped with weapons systems, persistent surveillance capabilities, or military-grade sensors, and their use is governed by department policy and applicable state and federal law. (LPD Policy 606.2, 606.5, 606.6, and 706.1.1)
Q: Are drones used to watch people or look into property? A: A majority of the LPD’s drone usage is not law enforcement related. However, when it is used for law enforcement purposes, any observations that would otherwise require legal authorization are accomplished through legal means, which may mean through a search warrant when required. During routine flight, our drones are flown “camera up” until overhead of a target area, so as to minimize video observation of private spaces.
Additionally, our drones do not record unless requested by a sworn officer for evidence purposes. Other examples of how our drones are used include bridge inspections, public works projects, yearly homeless count, search and rescue, and accident scene capture. (LPD Policy 606.3, 606.6, and 606.7)
MILITARY EQUIPMENT USAGE SUMMARY AND TRANSPARENCY
California Government Code section 7072(a)(2) provides that this annual report include a “summary of how the military equipment was used and the purpose of its use.” One of the most frequently used devices that falls into the category of military equipment is the use of Unmanned Aircraft Systems (UAS) devices, more commonly referred to as drones. Below is the 2025 drone flight report showing all flights conducted by the LPD UAS program. This also includes non-law enforcement missions such as road and bridge inspections as well as assisting in the annual homeless count.
The year-end UAS use report is as follows:
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
The LPD’s current inventory of military equipment, including specialized firearms and ammunition is found in Appendix I of this report. This inventory reflects the Department inventory of military equipment as of January 1, 2025. Changes in the military equipment inventory since the prior publication of the Department’s inventory list are the result of the usage of consumable items such as ammunitions, elimination of equipment, or the acquisition of additional equipment.
DEPARTMENT TRAINING SUMMARY
The LPD provides comprehensive training for its personnel in the use of all military equipment to ensure safe and effective deployment in the field. Training includes, but is not limited to, standards set by the California Commission on Peace Officer Standards and Training (POST), State and Federal Regulations, and LPD Policy. Sworn officers undergo both classroom instruction and hands-on training covering the proper use, limitations, and legal and moral considerations of military equipment. Regular refresher courses and qualification sessions help maintain proficiency and ensure compliance with LPD policies as well as State and Federal legal standards.
ANNUAL MAINTENANCE COSTS FOR MOST ITEMS
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
The LPD maintains a budget to maintain and store weapons, ordnance, and ammunition. Some of these items are reportable military equipment under AB 481 and some are not. Maintenance costs for these items are absorbed by the budget, precluding the ability to provide individual maintenance costs for each item. The ammunition numbers are estimated and include amounts used for training as well as amounts deployed in the field for operations; therefore, the quantity changes frequently.
SUMMARY OF COMPLAINTS REGARDING USAGE
There were no complaints regarding military equipment usage in 2025.
SUMMARY AND RESPONSES TO POLICY VIOLATIONS
There were no policy violations regarding military equipment usage in 2025.
PROJECTED MILITARY EQUIPMENT ACQUISTIONS YEAR 2026
The LPD anticipates that in 2026, the following additional military equipment may be purchased and/or made operational by the Department:
• Consumables: The Department expects to continue to acquire consumable items that are frequently impacted by inventory levels and the need to maintain items such as ammunition, bean bag rounds, sponge rounds, and Pepperball munitions. •Alternative Impact Weapons: The Department expects to purchase two(2) -40mm launchers to include sponge rounds. These were previously commonly referred to as less-lethal weapons.
• Firearms: The Department expects to purchase an additional 20 duty rifles as they are assigned to each officer as standard equipment and the department is currently hiring additional officers.
Military Equipment Inventory
Appendix I contains the most current military equipment inventory list, which includes intended purchases for the upcoming year.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
APPENDIX I:
MILITARY EQUIPMENT INVENTORY
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Matrice 30T
Quantity Owned: Four (4) Quantity Sought: None at this time Manufacturer Product Description:
The DJI MATRICE 30 Series is a powerful industrial drone platform with a multi-redundancy flight controller system, 6 directional sensing and positioning system, precise three-axis gimbal, high-performance multi-camera load, and a new FPV camera with night vision. The DJI Pilot 2 app can be used to observe the real-time view from the cameras and take photos and videos. The aircraft boasts a flight time of up to 41 minutes thanks to the advanced power management system along with the dual batteries that ensure power supply and enhance flight safety. Its airframe design gives it an IP55 rating, in accordance with the global IEC 60529 standard, which effectively guarantees flight in all weather. The mechanical design, along with mounted folding arms and propellers, makes it easy to transport and store. The arms can be locked directly after unfolding, which can reduce the time needed to prepare for flight. The aircraft is also equipped with a PSDK port so users can broaden its applications. The built-in DJI AirSense system detects nearby aircraft in the surrounding airspace, providing alerts to ensure safety. Safety during takeoff, flight, and landing are improved with the safety beacons that help to identify the aircraft during flight and the auxiliary lights allow the vision positioning system to achieve an even greater performance at night or when there is low light. The built-in RTK provides more accurate navigational data for positioning to meet accurate operation requirements and ensure safety.
Lifespan: Approximately 4 years.
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department’s mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel. Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS). The Drone as a First Responder (DFR) program provides remote and automated flight capabilities through the Paladin system. DFR may be utilized through legal process (warrant) or at the request of field officers. The LPD UAS is also used in non-law enforcement cases such as bridge and road inspections.
Fiscal Impact:
Cost per unit: $14,700
Annual Maintenance cost: $1500.00
$1500 x 4 = $6000.00
Original Cost: $64,800.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. It is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All UAS/Drone operators shall complete training and certification to receive an FAA Remote Pilot License as well as any training as required by the Lancaster Police Department in the care, use, or management of the UAS/Drone.
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Mavic 3 Enterprise
Quantity Owned: One (1) Quantity Sought: Zero
Manufacturer Product Description:
The DJI Mavic 3 Enterprise features a powerful camera system that includes a 20-megapixel sensor capable of shooting 4K video at up to 60 frames per second. Additionally, the drone is equipped with a long-range transmission system, which allows it to transmit real-time video and data over distances of up to 15 kilometers. In addition to its advanced imaging capabilities, the DJI Mavic 3 Enterprise also includes a range of safety features that make it ideal for commercial and industrial use. These features include obstacle avoidance sensors, which help the drone to avoid collisions with obstacles such as trees, buildings, or other drones. It also features a GPS tracking system, which allows the drone to maintain its position and fly in a pre-programmed path, which is particularly useful for mapping and surveying tasks. The drone also includes a range of safety features that help prevent accidents, such as automatic return-to-home and low- battery warnings.
Lifespan: Approximately 4 years.
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department’s mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel.
Fiscal Impact:
Initial Cost: $3,628.00
Annual Maintenance Cost: $500.00
Original Cost: $4128.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. It is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation.
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Avata 2
Quantity Owned: Four (4) Quantity Sought: None at this time Manufacturer Product Description:
The DJI Avata 2 is compact FPV (First-Person View) drone designed for agile, stabilized flight in confined or complex environments. The aircraft features an integrated propeller guard, advanced visual positioning sensors, and GNSS support to enhance flight stability and operational safety. It is equipped with a 1/1.3-inch CMOS camera capable of capturing high- resolution video up to 4k, providing a wide field of view for real-time situational awareness.
The Avata 2 utilizes DJI’s O4 digital video transmission system to deliver low latency, high- definition live video to compatible controllers and FPV goggles. The drone offers safety features such as return-to-home funtionality and a self-righting (turtle mode) capability. Its compact and durable airframe allows for rapid deployment and controlled operation in indoor, outdoor, and gps denied environments.
Lifespan: Approximately 3 years.
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department’s mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel. Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS). This device is approved for indoor or underground spaces where its use will decrease the risk to human life.
Fiscal Impact:
Cost per unit: $2,000
Annual Maintenance cost: $100
$100 x 4 = $400.00
Original Cost: $2,400.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. It is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All UAS/Drone operators shall complete training and certification to receive an FAA Remote Pilot License as well as any training as required by the Lancaster Police Department in the care, use, or management of the UAS/Drone.
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: Skydio X10
Quantity Owned: One (1) Quantity Sought: None at this time Manufacturer Product Description:
Equipped with an onboard NVIDIA Jetson Orin GPU which the manufacturer states makes this one of the most intelligent UAVs on the market. The Skydio X10 Drone is designed, assembled, and supported in the United States of America. It has a maximum flight speed of 45 miles per hour, and a maximum flight time of 40 minutes. It will come equipped with a camera system which includes a narrow camera, a telephoto camera, as well as a radiometric thermal camera. It will also include obstacle avoidance equipment for day and night missions.
Lifespan: Approximately 4 years.
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department’s mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel.
Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS).
Fiscal Impact:
Initial cost: $40,000
Annual Maintenance cost: $1500
Original cost: $41,500.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. It is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation..
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Mavic 2 Pro
Quantity Owned: One (1) Quantity Sought: Zero
Manufacturer Product Description:
“The DJI Mavic 2 Pro is a publicly obtainable (available for retail purchase by the public) Unmanned Aerial System (UAS). It is capable of 31 minutes of flight time with preprogrammed or remotely controlled flight. It can travel up to 5 meters/second and a maximum altitude of 6000 meters. It has a 12-megapixel photo/video camera capable of recording and live streaming, on a three-axis stabilizing gimbal.
Lifespan: Approximately 4 years.
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department’s mission of protecting lives and property, crime prevention, and
enhancing public safety by providing aerial support and assistance to personnel.
Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS).
Fiscal Impact:
Initial cost: $2,500
Annual Maintenance cost: $500
Original cost: $3,000.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. It is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation..
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Phantom 4 Pro V2.0
Quantity Owned: One (1) Quantity Sought: Zero
Manufacturer Product Description:
UAS has a 20-minute flight time, optical color imaging capabilities, and video recording abilities.
Lifespan: Approximately 3 years.
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department’s mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel. UAS will primarily be used for training purposes Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS).
Fiscal Impact:
Initial cost: $1,500
Annual Maintenance cost: $50
Original cost: $2,000.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. It is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation.
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Specialized Firearms and Ammunition of Less Than .50 Caliber Equipment Name: GEISSELE SUPER DUTY MOD1-11.5”, 5.56MM – BLACK (SBR) Quantity Owned: Twelve (12) Quantity Sought: Eighteen (18) Manufacturer Product Description:
LENGTH COLLAPSED: 29"
LENGTH EXTENDED: 32 1/4"
WEIGHT: Approx. 6.45 lbs
CALIBER: 5.56MM
COLOR: Black
GAS SYSTEM: Carbine
GAS BLOCK: Super Compact Gas Block
Lifespan: Approximately 10 years
Purposes/Authorized Uses: Primary rifle for the Lancaster Police Officers. For the defense of human life.
Fiscal Impact:
COST PER UNIT- $1,578.32
$1,578.32 x 12 = $18,939.84
Original cost: $18,939.84
Additional cost: $28,800.00 (approx.)
Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms and any such agency policies.
Training Required:
All persons qualified to use and assigned to carry rifles designated under California Penal Code §33220(b) undergo a California POST Approved course as well as regular departmental firearms training, and qualifications as specified by law, POST regulations, and department policy. The training days will be planned and overseen by POST Certified Range Instructors and annual qualifications with the rifle are required.
Other Notes:
None
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Pava Projectile Launcher and Munitions
Equipment Name:
1. PepperBall FTC Basic Launcher
2. PepperBall Live Pava (OC) Powder Projectiles
Quantity Owned: Two (2) Quantity Sought: Five (5)
Manufacturer Product Description:
1. PepperBall FTC Basic Launcher:
The PepperBall FTC launcher with it’s simple to operate controls functions in semiautomatic mode only and is supplied with an adapter so it can be deployed in a bottle forward or bottle rearward configuration.
The hopper can hold up to 160 round pepper ball projectiles. The PepperBall FTC can utilize an electronic or gravity feed hopper and exhibits a profile that is distinct to officers and the public (Hi-vis yellow). The FTC utilizes a 0.68 caliber projectile with a maximum distance of 32 yards. The FTC has a height of 13in/33cm and length of 8.5in/21.6cm (without tank) with an overall weight of 2.95lbs.
2. PepperBall Live Pava (OC) Powder Projectiles:
The classic .68 caliber PepperBall projectile. Contains 2% PAVA, and is excellent for direct impact and area saturation, especially in confined, interior spaces. Ultrasonically welded, 100% waterproof and non- flammable.
Lifespan:
1. PepperBall Full Tactical Carbine (FTC) Launcher: Ten (10) years
2. PepperBall Live Pava (OC) Powder Projectiles: Three (3) years Purposes/Authorized Uses:
The PepperBall Live Pava (OC) Powder Projectiles may be deployed under circumstances in which less intrusive methods have been unsuccessful or are not feasible.
Circumstances appropriate for deployment include, but are not limited to, situations in which:
The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions.
The suspect has made credible threats to harm him/herself or others. The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and / or officers.
There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders.
Fiscal Impact:
COST PER LAUNCHER: $573.87
Original Cost: $573.87 x 2 = $1,1474
COST PER BOX POWDER PROJECTILE: $821.59
Additional cost: $5,553.00 (approx.)
Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms, and any such agency policies. All applicable local, state, and federal laws, rules, and regulations regarding use and deployment of crowd control devices, and any such agency policies Training Required:
All persons qualified to use and assigned to the PepperBall FTC munitions launchers undergo training under certified Less-Than-Lethal Munitions instructor(s), to include at a minimum classroom instruction, policy review, nomenclature, safe handling, appropriate targeting considerations, verbal commands and de- escalation, safe deployment, scenario-based training, and deployment after-action activities Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: Bean Bag Shotguns and Munitions
Equipment Name:
Defense Technologies Drag Stabilized 12-Gauge Beanbag Round Quantity Owned: One-hundred (100) rounds Quantity Sought: Five-hundred (500) Manufacturer Product Description:
Defense Technologies Drag Stabilized 12-Gauge Beanbag Round:
“The Drag Stabilized™ 12-Gauge Round is a translucent 12-Gauge shell loaded with a 40-Gram tear shaped bag made from a cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails and utilizes smokeless powder as the propellant. The 12-Gauge Drag Stabilized Round has secured its place as the Law Enforcement Communities’ number one choice for specialty impact munitions. This round has a velocity of 270 fps with a maximum effective range of 75 feet.” Lifespan:
Defense Technologies Drag Stabilized 12-Gauge Beanbag Round: Five (5) years.
Purposes/Authorized Uses:
Defense Technologies Drag Stabilized 12-Gauge Beanbag Rounds may be deployed under circumstances in which less intrusive methods have been unsuccessful or are not feasible.
Circumstances appropriate for deployment include, but are not limited to, situations in which:
The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions.
The suspect has made credible threats to harm him/herself or others. The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and / or officers.
There is probable cause to believe that the suspect has already committed a crime of violence and is refusing to comply with lawful orders.
Fiscal Impact:
Sold by units of five (5) rounds per box
Cost per box of five (5): $32.00
$32.00 x 20 = $640.00
Training rounds: $32.00 x 100 = $3200.00
Original cost: $3860.00
Additional Cost: $16,000 (approx.)
Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms, and any such agency policies. All applicable local, state, and federal laws, rules, and regulations regarding use and deployment of crowd control devices, and any such agency policies.
Training Required:
All persons qualified to use and assigned to carry the Remington 870 Shotgun undergo regular departmental firearms training and qualifications as specified by law, POST regulations, and department policy. All persons qualified to use the Remington 870 Shotgun to deploy Defense Technologies Drag Stabilized 12-Gauge Beanbag Rounds undergo training under the supervision of a certified departmental Less-Than-Lethal Munitions instructor(s), to include at a minimum classroom instruction, policy review, nomenclature, safe handling, appropriate targeting considerations, verbal commands and de-escalation, safe deployment, scenario based training, and deployment after-action activities.
Other Notes:
None.
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Equipment Type: 40mm Single Launcher and Alternative Impact Munitions Equipment Name:
Defense Technologies 40mm LMT Tactical Single Launcher, Expandable Stock Exact Impact 40mm Standard Range Sponge Round
Quantity Owned: None
Quantity Sought: Two (2)
Manufacturer Product Description:
Defense Technologies 40mm LMT Tactical Single Launcher, Expandable Stock:
“The 40LMTS is a tactical single shot launcher that features an expandable ROGERS Super Stoc and an adjustable Integrated Front Grip (IFG) with light rail. The ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two point sling attachment. The 40LMTS will fire standard 40mm less-lethal ammunition, up to 4.8 inches in cartridge length. The Picatinny Rail Mounting System will accept a wide array of enhanced optics/sighting systems.” Exact Impact 40mm Standard Range Sponge Round:
“The eXact iMpact™ 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin stabilized via the incorporated rifling collar and the 40 mm launcher’s rifled barrel. The round utilizes smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. Used for Crowd Control, Patrol, and Tactical Applications.”
Lifespan:
1. 40mm LMT Tactical Single Launcher: Ten (10) years
2. Exact Impact 40mm Standard Range Sponge Round: Five (5) years Purposes/Authorized Uses:
Defense Technologies 40mm LMT Tactical Single Launcher, Expandable Stock rounds may be deployed under circumstances in which less intrusive methods have been unsuccessful or are not feasible.
Circumstances which may be appropriate for less-lethal deployment include, but are not limited to, situations in which:
A person is armed with a weapon, and the tactical circumstances allow for the safe application of approved munitions.
A person has made credible threats to harm him/herself or others and it is imperative to take control of the person.
A person is engaged in riotous behavior and/or throwing rocks, bottles or other dangerous projectiles at people and/or officers and less-lethal options are deemed tactically sound alternatives to other force options.
There is probable cause to believe that a person has committed a crime of violence and is refusing to comply with lawful orders in an attempt to take the person into custody.
Fiscal Impact:
Defense Technologies 40mm LMT Tactical Single Launcher, Expandable Stock sold by units of one (1). Cost per one (1): $1,354.47.00
o$1,354.47 x 2 = $2,708.94
Exact Impact 40mm Standard Range Sponge Round sold by units of one (1). Cost per one (1): $26.59
o$26.59 x 100 = $2,659.00
Total cost: $5,367.94
LANCASTER POLICE DEPARTMENT ANNUAL MILITARY EQUIPMENT USE REPORT
Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms, and any such agency policies. All applicable local, state, and federal laws, rules, and regulations regarding use and deployment of crowd control devices, and any such agency policies.
Training Required:
All persons qualified to use and assigned to carry the Defense Technologies 40mm LMT Tactical Single Launcher shall undergo regular departmental firearms training and qualifications as specified by law, POST regulations, and department policy. All persons qualified to use the Defense Technologies 40mm LMT Tactical Single Launcher to deploy Exact Impact 40mm Standard Range Sponge Round shall undergo training under the supervision of a certified departmental Less-Than-Lethal Munitions instructor(s), to include at a minimum classroom instruction, policy review, nomenclature, safe handling, appropriate targeting considerations, verbal commands and de-escalation, safe deployment, scenario based training, and deployment after-action activities.
Other Notes:
None.
uuuusrgil EilvcruPc tu, zJE+ rouv-DoEo-+uoJ-ao|)t-z r ruouuzroor URGENCY ORDINANCE NO. I128
AN URGENCY ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF LANCASTER APPROVING THE LANCASTER POLICE
DEPARTMENT'S UPDATED MILITARY EQUIPMENT USE
POLICY
WHEREAS, on September 30,2021, Governor Gavin Newsom signed into law Assembly Bill 481 ("AB 481"), relating to the use of military equipment by California law enforcement agencies; and WHEREAS, AB 481 generally requires that (a) a law enforcement agency prepare a publicly released, written, military equipment use policy document prior to acquiring, using, and/or taking certain other action conceming military equipment, (b) the policy be approved by an ordinance of the law enforcement agency's governing body, and (c) the policy be reviewed annually; and WHEREAS, the City Council approved the Lancaster Police Department's Military Equipment Use Policy ("MEUP") on January 28,2025, by the adoption of Ordinance No. 1125, which took effect immediately as an urgency ordinance; and
WHEREAS, the Lancaster Police Department has prepared and requested the City Council to approve the updated version of its MEUP that is attached hereto as Exhibit "A" and incorporated herein ("Updated MEUP"), which updates the MEUP to (a) conform to recently-enacted statutory amendments and (b) include a new inventory list; and
WHEREAS, the City Council finds and determines that the Lancaster Police Department's Updated MEUP meets the requirements of AB 481 and approval is in the City's best interest; and WHEREAS, this Ordinance must take effect immediately as an urgency ordinance to preserve the public peace, health and safety.
NOW, THEREFORE, THE CITY COLINCIL OF THE CITY OF LANCASTER DOES HEREBY ORDAIN AS FOLLOWS:
Section 1
Ordinance.
The above recitals are true, correct, and constifute a substantive part of this Section 2. The City Council makes the following required findings in compliance with AB 481 (Cal. Gov. Code $ 7071(dxl)) as to the attached Updated MEUP:
(a) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (b) The proposed Updated MEUP will safeguard the public's welfare, safety, civil rights, and civil liberties.
(c) The military equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (d) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the I
493 8 -5403 -80 5 2v 1 I 022283 -0 5 48
uuuusrgil EilvclupE tg. zoE+ louv-DoED-$uoJ-Dout-z I ruouuzroDr Section 3.
accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
The City Council hereby approves the Updated MEUP.
Section 4. If for any reason any portion of this Ordinance is found to be invalid by a court of competent jurisdiction, the balance of this Ordinance shall not be affected.
Section 5. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is held for any reason to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Lancaster hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof irrespective ofthe fact that any one or more sections, subsections, sentences, clauses, phrases or portions be declared invalid or unconstitutional.
Section 6. This Ordinance is hereby declared an urgency measure pursuant to section 36937(b) of the Califomia Govemment Code and shall be effective immediately upon adoption by a four-fifth (4lsth) vote of the City Council.
Section 7. The Mayor shall sign and the City Clerk shall certifu to the passage of this Ordinance and will see that it is published and posted in the manner required by law. 2 493 8-5403 -80 52v I I 022283 -0 5 48
uuuusrgr r Er rvEruPtr tv, zJE+ l ouu-9oEo+uDJ-Dou r -z r r uovoz, DD t I, Andrea Alexander, City Clerk of the City of Lancaster, do hereby certiS that the foregoing ordinance was introduced and adopted as an urgency ordinance at a regular meeting of the City Council on the 25th day olMarch 2025,by the following vote:
AYES: Council Members Malhi, Mann, Vice Mayor Crist
NOES None
ABSTAIN: None
ABSENT: Council Member Hughes-Leslie & Mayor Parris
ATTEST: APPROVED:
by:
City Clerk
City of Lancaster
Mayor
City of Lancaster
3 493 8 -5403 -80 52v I I 022283 -o 5 48
uuuuStvil Eilvytupg tu, zJE+ touu-DoED-+uDJ-Dov I -z I tJovuzt Dot Policy
EXHIBIT "A'
706
LANCASTER POLICE DEPARTMENT
Policy Manual
Military Equipment Use Policy
706.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of military equipment, as and to the extent required by sections 7070 through 7075 of the California Government Code
706.2 DEFINtTIONS
Definitions related to this policy include (Cal. Gov't Code $ 7070):
"Chief of Police" means the Chief of the Department, or his or her designee. "Department" means the City of Lancaster Police Department. "Military equipment" includes but is not limited to the following:
(a) Unmanned, remotely piloted, powered aerial or ground vehicles. (b) Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.
However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
(c) High mobility multipurpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
(d) Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. (e) Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. (f) Weaponized aircraft, vessels, or vehicles of any kind. (g) Battering rams, slugs, and breaching apparatuses that are explosive in nature.
However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
(h) Firearms of .50 caliber or greater. However, standard issue shotguns are specifically excluded from this subdivision.
(i) Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded from this subdivision. 493 8-5403-80 52v 1 1022283 -0548
A-l
uuuu>tgil EilvctuPc tv, zoEa louv-DoED-avoJ-Dou t -4 I tJouuzt oot 0) Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in sections 30510 and 30515 of the Penal Code, with the exception of standard issue service weapons and ammunition of less than .50 caliber that are issued to officers, agents, or employees of a law enforcement agency or a state agency.
(k) Any firearm or firearm accessory that is designed to launch explosive projectiles. (l) "Flashbang" grenades and explosive breaching tools, "tear gas," and "pepper balls," excluding standard, service-issued handheld pepper spray. (m) Area denial electroshock devices, microwave weapons, water cannons, long- range acoustic devices, acoustic hailing devices, and sound cannons. (n) The following prolectile launch platforms and their associated munitions: 40mm projectile launchers, "bean bag," rubber bullet, and specialty impact munition (SlM) weapons.
(o) Any other equipment as determined by a governing body or a state agency to require additional oversight.
(p) Notwithstanding paragraphs (1) through (15), "military equipment" does not include general equipment not designated as prohibited or controlled by the federal Defense Logistics Agency.
"Military Equipment Goordinator" means the individual designated as the military equipment coordinator pursuant to section 706.4 of this policy.
706.3 POLICY
It is the policy of the Department that members of the Department comply with the provisions of section 7071 of the California Government Code with respect to the use of military equipment. 7 06.4 MILITARY EQUIPMENT COORDINATOR
The Chief of Police has designated the Assistant Chief to act as the military equipment coordinator. The responsibilities of the military equipment coordinator include but are not limited to:
(a) Acting as liaison to the City Council for matters related to the requirements of this policy.
(b) ldentifying Department equipment that qualifies as military equipment in the current possession of the Department, or the equipment the Department intends to acquire that requires approval by the City Council.
(c) Conducting an inventory of all military equipment at least annually. (d) Collaborating with any allied agency that may use military equipment within the jurisdiction of the Department (Cal. Gov't Code S 7071). (e) Preparing for, scheduling, and coordinating the annual community engagement meeting to include:
1. Publicizing the details of the meeting.
2. Preparing for public questions regarding the Department's funding, acquisition, and use of equipment.
493 8-5403 -80 52v | 1022283 -0548
A-2
uuuu>rgil EilvErupE tv, 4JEq rouu-DoED-+vDJ-Dov t -z r rJouuzr oo, (g)
(f) Preparing the annual military equipment report for submission to the Chief of Police and the City Council and ensuring that the report is made available on the Department website (Cal. Gov't Code S 7072).
Coordinating the processing of complaints and concerns submitted pursuant to section 706.12 of this policy.
706.5 MILITARY EQUIPMENT CONSIDERATIONS
(a) The military equipment acquired and authorized by the Department and approved by the City Council is:
1. Necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. Reasonably cost-effective compared to available alternatives that can achieve the same objective of officer and civilian safety. (b) Military equipment shall be used by a Department member only after applicable training, as described in applicable Department Policies and Procedures, including the completion of any course required by the Commission on Peace Officer Standards and Training.
706.6 MILITARY EQUIPMENT INVENTORY
A list of qualifying equipment for the Department is attached as Attachment No. 1 to this policy and is incorporated herein by reference.
706.7 APPROVAL
The Chief of Police shall obtain approval from the City Council by way of an ordinance adopting this military equipment use policy. As part of the approval process, the Chief of Police shall ensure the proposed military equipment use policy is submitted to the City Council and is available on the Department website at least 30 days prior to any public hearing concerning the military equipment at issue (Cal. Gov't Code $ 7071). This military equipment use policy must be approved by the City Council prior to engaging in any of the following (Cal. Gov't Code $ 7071). (a) Requesting military equipment made available pursuant to 10 USC $ 2576a. (b) Seeking funds for military equipment, including but not limited to applying for a grant, soliciting or accepting private, local, state, or federal funds, in-kind donations, or other donations or transfers.
(c) Acquiring military equipment either permanently or temporarily, including by borrowing or leasing.
(d) Collaborating with another law enforcement agency in the deployment or other use of military equipment within the jurisdiction of this Department. (e) Using any new or existing military equipment for a purpose, in a manner, or by a person not previously approved by the City Council.
(f) Soliciting or responding to a proposalfor, or entering into an agreement with, any other person or entity to seek funds for, apply to receive, acquire, use, or collaborate in the use of military equipment.
(g) Acquiring military equipment through any means not provided above. 493 8 -5403 -8 0 52v I I 022283 -0 5 48
A-3
uuuusrgil EilvcruPc tu, zJE+ rovv-DoED-+uoJ-pout-z I tugvuarDDr 706.8 COORDINATION WITH OTHER JURISDICTIONS
Military equipment used by any member of this Department shall be in accordance with this policy and all applicable Department policies. Military equipment used by any other departments that provides mutual aid within the Department's jurisdiction shall comply with its department's policies.
706.9 ANNUAL REPORT
Upon approval of this military equipment use policy, the Chief of Police shall submit a military equipment report to the City Council for each type of military equipment approved within one year of approval, and annually thereafter for as long as the military equipment is available for use (Cal.
Gov't Code S 7072).
The military equipment coordinator shall make each annual military equipment report publicly available on the Department website for as long as the military equipment is available for use.
The report shall at a minimum include all of the information required by section 7072 of the California Government Code for the preceding calendar year. 706.10 COMPLTANCE
The Department will ensure that employees comply with this policy. All potential policy violations will be referred to internal affairs for investigation. (Cal. Gov't Code SS 7070(d) ,7072(a)) 7 06.1 1 COMMUNITY ENGAGEMENT
Within 30 days of submitting and publicly releasing the annual report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the public may discuss and ask questions regarding the annual report and the Department's funding, acquisition, or use of military equipment.
706.12 PUBLIC CONCERNS
Any member of the public may submit a question or concern regarding the Department's military equipment by contacting the Department via email at [email protected]. A response to the question or concern shall be completed and provided by the Department in a timely manner. 493 8-5403-805 2v I 1022283 -0548
A-4
uuuu5tvil EItvEtuPg tu. 1oE+ louu-DoED-+u9v-Dovt-z I tuovuzl DDI ATTACHMENT 1 TO MEUP (POLICY 706)
LANCASTER POLICE DEPARTMENT MILITARY EQUIPMENT INVENTORY Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Matrice 307
Quantity Owned: One (1)
Quantity Sought: Three (3)
Manufacturer Product Description :
The DJI MATRICE 30 Series is a powerful industrial drone platform with a multi-redundancy flight controller system, 6 directional sensing and positioning system, precise three-axis gimbal, high-performance multi- camera load, and a new FPV camera with night vision. The DJI Pilot 2 app can be used to observe the real- time view from the cameras and take photos and videos. The aircraft boasts a flight time of up to 41 minutes thanks to the advanced power management system along with the dual batteries that ensure power supply and enhance flight safety. lts airframe design gives it an lP55 rating, in accordance with the global IEC 60529 standard, which effectively guarantees flight in all weather. The mechanical design, along with mounted folding arms and propellers, makes it easy to transport and store. The arms can be locked directly after unfolding, which can reduce the time needed to prepare for flight. The aircraft is also equipped with a PSDK port so users can broaden its applications. The built-in DJI AirSense system detects nearby aircraft in the surrounding airspace, providing alerts in the DJI Pilot 2 app to ensure safety. Safety during takeoff, flight, and landing are improved with the safety beacons that help to identify the aircraft during flight and the auxiliary lights allow the vision positioning system to achieve an even greater performance at night or when there is low light. The built- in RTK provides more accurate navigational data for positioning to meet accurate operation requirements and ensure safety.
Lifespan: Approximately 4 years
Purposes/Authorized Uses:
UAS may be utilized in law enforcement activities to enhance the department's mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel. Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS). .
Fiscal lmpact:
Cost per unit: $14,700
o $14,700x3 -$44,100.00
Annual Maintenance cost: $1500.00
. $1500x4=$6000.00
Total cost: $50,100.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. lt is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law..
Training Required:
All UAS/Drone operators shall complete training and certification to receive an FAA Remote Pilot License as well as any training as required by the Lancaster Police Department in the care, use, or management of the UAS/Drone.
Other Notes:
None.
493 8-5403-805 2v I 1022283 -0548
Attachment 1 to MEUP (Policy 706) | Page 1
uuuultgil ElrvgtupE lu. zJE+ louu-DoED-+v9J-oovt-z I tuovuzt90r Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Mavic 3 Enterprise
Quantity Owned: One (1)
Quantity Sought: Zero
Manufacturer Product Description:
The DJI Mavic 3 Enterprise features a powerful camera system that includes a 2O-megapixel sensor capable of shooting 4K video at up to 60 frames per second. Additionally, the drone is equipped with a long-range transmission system, which allows it to transmit real-time video and data over distances of up to '15 kilometers. ln addition to its advanced imaging capabilities, the DJI Mavic 3 Enterprise also includes a range of safety features that make it ideal for commercial and industrial use. These features include obstacle avoidance sensors, which help the drone to avoid collisions with obstacles such as trees, buildings, or other drones. lt also features a GPS tracking system, which allows the drone to maintain its position and fly in a pre-programmed path, which is particularly useful for mapping and surveying tasks. The drone also includes a range of safety features that help prevent accidents, such as automatic return-to-home and low-battery warninqs.
Lifespan: Approximately 4 years.
Purposes/Authorized Uses :
UAS may be utilized in law enforcement activities to enhance the department's mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel.
Fiscal lmpact
lnitial Cost: $3,628.00
Annual Maintenance Cost: $500.00
Total Cost: $4128.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. lt is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation.
Other Notes:
None.
493 8 - 5403 -8 0 52v I I 022283 -0 5 48
Attachment 1 to MEUP (Policy 706) I Page 2
uuuustgil EilvctuPE tv. loE+ touu-DoED-+vDJ-aov I -z I lJgvuzt D9, Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: Skydio X10
Quantity Owned: One (1)
Quantity Sought: Zero
Manufactu rer Product Description :
Equipped with an onboard NVIDIA Jetson Orin GPU which the manufacturer states makes this one of the most intelligent UAVs on the market. The Skydio X10 Drone is designed, assembled, and supported in the United States of America. lt has a maximum flight speed of 45 miles per hour, and a maximum flight time of 40 minutes. lt will come equipped with a camera system which includes a narrow camera, a telephoto camera, as well as a radiometric thermal camera. lt will also include obstacle avoidance equipment for day and night missions.
Lifespan: Approximately 4 years.
Pu rposes/Authorized Uses :
UAS may be utilized in law enforcement activities to enhance the department's mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel.
Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Svstems (UAS).
Fiscal lmpact:
lnitial cost: $40,000
Annual Maintenance cost: $1500
Total cost: $41,500.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. lt is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation.
Other Notes:
None.
493 8- 5403 -8 0 52v I I 022283 -O 5 48
Attachment 1 to MEUP (Policy 706) | Page 3
uuuusrgil EilvcruPg tu, zJE+ rouu-DoqD-+uDJ-Dou t -z r rJouuzr DDt Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Mavic 2 Pro
Quantity Owned: One (1)
Quantity Sought: Zero
Man ufacturer Prod uct Description :
"The DJI Mavic 2 Pro is a publicly obtainable (available for retail purchase by the public) Unmanned Aerial System (UAS). lt is capable of 31 minutes of flight time with preprogrammed or remotely controlled flight. lt can travel up to 5 meters/second and a maximum altitude of 6000 meters. lt has a 12-megapixel photo/video camera capable of recording and live streaming, on a three-axis stabilizing gimbal.
Lifespan: Approximately 4 years.
Pu rposes/Authorized Uses :
UAS may be utilized in law enforcement activities to enhance the department's mission of protecting lives and property, crime prevention, and
enhancing public safety by providing aerial support and assistance to personnel.
Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Systems (UAS).
Fiscal lmpact:
lnitial cost: $2,500
Annual Maintenance cost: $500
Total cost: $3,000.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver or Authorization (COA), and the City of Lancaster UAS policy. lt is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation..
Other Notes:
None.
493 8-5403-80 52v 1 /022283 -05 48
Attachment 1 to MEUP (Policy 706) | Page 4
uuuultgt I EI tvEtuPc lv, zJE+ I ouv-DoE0-lv9J-Dou I -1 | I uovuz, Da I Equipment Type: Unmanned Aerial Systems (UAS)/Drones
Equipment Name: DJI Phantom 4 Pro V2.0
Quantity Owned: One (1)
Quantity Sought: Zero
Manufacturer Product Description :
UAS has a 20-minute flight time, optical color imaging capabilities, and video recording abilities Lifespan: Approximately 3 years
Purposes/Authorized Uses :
UAS may be utilized in law enforcement activities to enhance the department's mission of protecting lives and property, crime prevention, and enhancing public safety by providing aerial support and assistance to personnel. UAS will primarily be used for training purposes Only assigned operators who have completed the required training shall be permitted to operate the Unmanned Aircraft Svstems (UAS).
Fiscal lmpact:
lnitial cost: $1,500
Annual Maintenance cost: $50
Total cost: $2,000.00
Legal/Procedural Rules Governing Use:
Use is established under FAA Regulation 14 CFR Part 107, Certificate of Waiver orAuthorization (COA), and the City of Lancaster UAS policy. lt is the policy of the City of Lancaster to utilize UAS in a manner that respects the reasonable expectation of privacy, pursuant to state and federal law.
Training Required:
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation Other Notes:
None.
493 8-5403-80 52v I I 022283 -0548
Attachment 1 to MEUP (Policy 706) | Page 5
uuuustgt I Et tvgtupg tu. zoE+ I ouu-DqED-lvDJ-aou I -z I I Jouuz I oD r Equipment Type: Specialized Firearms and Ammunition of Less Than .50 Caliber Equipment Name: GEISSELE SUPER DUTY MODl-11.5", 5.56MM - BLACK (SBR) Quantity Owned: Twelve (12)
Quantity Sought: Zero
Manufacturer Product Description:
LENGTH COLLAPSED: 29"
LENGTH EXTENDED: 32114"
WEIGHT: Approx.6.45 lbs
CALIBER: 5.56MM
COLOR: Black
GAS SYSTEM: Carbine
GAS BLOCK: Super Compact Gas Block
Lifespan: Approximately 10 years
Purposes/Authorized Uses: Primary rifle for the Lancaster Police Officers Fiscal lmpact:
COST PER UNIT- $1,578.32
. $1 ,578.32x12= $18,939.84
Total cost: $18,939.84
Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms and any such agency policies.
Training Required:
All persons qualified to use and assigned to carry rifles designated under California Penal Code $33220(b) undergo a California POST Approved course as well as regular departmental firearms training, and qualifications as specified by laW POST regulations, and department policy. The training days will be planned and overseen by POST Certified Range lnstructors and annual qualifications with the rifle are required.
Other Notes
None
4938-5403 -80 52v 1 1022283 -0548
Attachment 1 to MEUP (Policy 706) I Page 6
uuuustvil EilvgtupE lu. loEa touv-DoqD-tv0J-Dovt-z I toovuztDDr Equipment Type: Pava Proiectile Launcher and Munitions
Equipment Name:
1. PepperBall FTC Basic Launcher
2. PepperBall Live Pava (OC) Powder Proiectiles
Quantity Owned: Two (2)
Quantlty Sought: Zero
Manufacturer Product Description :
1. PepperBall FTC Basic Launcher:
The PepperBall FTC launcher with it's simple to operate controls functions in semiautomatic mode only and is supplied with an adapter so it can be deployed in a bottle fonruard or bottle reanrvard configuration. The hopper can hold up to 160 round pepper ball projectiles. The PepperBall FTC can utilize an electronic or gravity feed hopper and exhibits a profile that is distinct to officers and the public (Hi-vis yellow). The FTC utilizes a 0.68 caliber projectile with a maximum distance of 32 yards. The FTC has a height of 13in/33cm and length of
8.5inl21.6cm (without tank) with an overall weight of 2.951bs.
2. PepperBall Live Pava (OC) Powder Projectiles:
The classic .68 caliber PepperBall projectile. Contains 2o/o PAVA, and is excellent for direct impact and area saturation, especially in confined, interior spaces. Ultrasonically welded, 100% waterproof and non-flammable.
Lifespan
1. PepperBall Full Tactical Carbine (FTC) Launcher: Ten (10) years
2. PepperBall Live Pava (OC) Powder Proiectiles: Three (3) vears Pu rposes/Authorized Uses :
The PepperBall Live Pava (OC) Powder Projectiles may be deployed under circumstances in which less intrusive methods have been unsuccessful or are not feasible.
Circumstances appropriate for deployment include, but are not limited to, situations in which:
. The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions.
. The suspect has made credible threats to harm him/herself or others. . The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and / or officers.
Ihere is probable cause to believe that the suspect has already committed a crime of violence and is refusing to :omply with laMul orders.
Fiscal lmpact:
COST PER LAUNCHER: $573.87
. $573.87 x2 = $1,1474
COST PER BOX POWDER PROJECTILE: $821.59 Total cost: $1,969.33 Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms, and any such agency policies. All applicable local, state, and federal laws, rules, and regulations regarding use and deployment of crowd control devices, and any such agency policies Training Required:
All persons qualified to use and assigned to the PepperBall FTC munitions launchers undergo training under certified Less-Than-Lethal Munitions instructor(s), to include at a minimum classroom instruction, policy review, nomenclature, safe handling, appropriate targeting considerations, verbal commands and de-escalation, safe Ceployment, scenario-based training, and deployment after-action activities Other Notes:
None.
49 3 8-5403 - 8 0 52v 1 I 022283 -0 5 48
Attachment 1 to MEUP (Policy 706) | Page 7
uuuustut I Et tvctupE lv, zoE+ I ouv-ooED-tuoJ-oou I -L I I Jouuz t DD I Equipment Type: Bean Bag Shotguns and Munitions
Equipment Name:
Defense Technologies Drag Stabilized 12-Gauge Beanbag Round Quantity Owned: One-hundred (100) rounds
Quantity Sought: Zero
Manufacturer Product Description :
Defense Technologies Drag Stabilized 12-Gauge Beanbag Round:
"The Drag StabilizedrM 12-Gauge Round is a translucent 12-Gauge shell loaded with a 4O-Gram tear shaped bag made from a cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails and utilizes smokeless powder as the propellant. The 12-Gauge Drag Stabilized Round has secured its place as the Law Enforcement Communities' number one choice for specialty impact munitions. This round has a velocity of 270 fps with a maximum effective range of 75 feet." Lifespan:
Defense Technologies Drag Stabilized 12-Gauge Beanbag Round: Five (5) years.
Purposes/Authorized Uses :
Defense Technologies Drag Stabilized 12-Gauge Beanbag Rounds may be deployed under circumstances in which less intrusive methods have been unsuccessful or are not feasible.
Circumstances appropriate for deployment include, but are not limited to, situations in which:
o The suspect is armed with a weapon and the tactical circumstances allow for the safe application of approved munitions.
o The suspect has made credible threats to harm him/herself or others. o The suspect is engaged in riotous behavior or is throwing rocks, bottles or other dangerous projectiles at people and / or officers.
o There is probable cause to believe that the suspect has already committed a crime of violence and is refusinq to complv with laMul orders.
Fiscal lmpact:
Sold by units of five (5) rounds per box
Cost per box of five (5): $32.00
. $32.00 x20 = $640.00
Total cost: $640.00
Legal/Procedural Rules Governing Use:
All applicable local, state, and federal laws, rules, and regulations governing the use of firearms, and any such agency policies. All applicable local, state, and federal laws, rules, and regulations regarding use and deployment of crowd control devices, and any such agency policies.
Training Required:
All persons qualified to use and assigned to carry the Remington 870 Shotgun undergo regular departmental lirearms training and qualifications as specified by law, POST regulations, and department policy. All persons qualified to use the Remington 870 Shotgun to deploy Defense Technologies Drag Stabilized 12-Gauge Beanbag Rounds undergo training under the supervision of a certified departmental Less-Than-Lethal Munitions instructor(s), to include at a minimum classroom instruction, policy review, nomenclature, safe handling, appropriate targeting considerations, verbal commands and de-escalation, safe deployment, scenario based lraininq, and deployment after-action activities.
Other Notes:
None.
493 8-5403 -80 52v I I 022283 -0548
Attachment 1 to MEUP (Policy 706) | Page 8
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF LANCASTER
CERTIFICATION OF ORDINANCE
CITY COLiNCIL
I, AndreaAlexander City Clerk City of Lancaster, California, do hereby certifu that this is a true and correct copy of the original Urgency Ordinance No. 1128, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this 2 &tn day of Mh{LCir zoL(
(seal)
ss
)
I
J
I
J
RESOLUTION NO. ___________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LANCASTER RENEWING THE CITY’S MILITARY EQUIPMENT
USE POLICY
WHEREAS, on September 30, 2021, Governor Newsom signed Assembly Bill 481 (“AB 481”) into law establishing Government Code § 7070 et seq. which requires law enforcement agencies to adopt a military equipment use policy prior to taking certain actions relating to the funding, acquisition, or use of military equipment as defined by the law; and WHEREAS, on March 25, 2025, the City Council adopted Urgency Ordinance No. 1128 (“Ordinance”) approving a military equipment use policy pursuant to AB 481; and WHEREAS, Government Code § 7071(e)(1) requires the City Council to review its Ordinance approving the funding, acquisition, or use of military equipment at least annually and vote on whether to renew the Ordinance at a regular meeting; and WHEREAS, Government Code § 7072 requires the Lancaster Police Department to submit to the City Council an annual military equipment report for each type of military equipment approved by the City Council within one year of approval, and annually thereafter for as long as the military equipment is available for use, which was presented to the City Council on February 24, 2026; and
WHEREAS, the City Council shall determine, based on the annual military equipment report submitted, whether each type of military equipment identified in that report has complied with the standards for approval set forth in its Ordinance; and WHEREAS, the City Council has reviewed the annual military report submitted by the Lancaster Police Department and determined the military equipment has complied with the standards for approval set forth in the Ordinance; and
WHEREAS, the City Council desires to renew the Ordinance by resolution of the City Council as set forth below.
THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Council hereby finds that all of the foregoing recitals are true and correct and are hereby incorporated and adopted as findings of the City Council as if fully set forth herein.
Section 2. Based on the annual military equipment report submitted by the Lancaster Police Department, the City Council hereby determines that each type of military equipment identified in that report has complied with the standards for approval established by applicable law and the Ordinance.
Section 3. The Ordinance is hereby renewed.
Section 4. The City Clerk shall certify to the passage and adoption of this Resolution.
PASSED, APPROVED and ADOPTED this ______ day of ____________, 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
______________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss
CITY OF LANCASTER )
CERTIFICATION OF RESOLUTION
CITY COUNCIL
I, _____________________________, _________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Resolution No.___, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this ____________ day of _____________________, _________.
(seal)
________________________________
STAFF REPORT
City of Lancaster
NB 1
2/24/2026
TN
Date:February 24, 2026
To: Mayor Parris and City Council Members
From:George N. Harris II, Senior Director/Treasurer – Administrative Services Subject:Amendment to the Adopted Budget and Capital Improvement Program for Fiscal Year 2025-2026
Recommendation:
1.Adopt Resolution No. 26-XX, authorizing an amendment to the adopted Budget and Capital Improvement Program for Fiscal Year 2025-2026.
2.Adopt Resolution No. 26-XX, approving terms and conditions of employment and compensation schedule for represented and non-represented regular and probationary employees of the City.
G.C. Section 84308: No
Fiscal Impact:
Approval of the amendment to the adopted Budget and Capital Improvement Program for Fiscal Year 2025-2026 totaling a net increase in revenues of $80,703,665.07.
Background:
The mid-year budget review provides an assessment of the City of Lancaster’s budget condition in the current fiscal year during the first six months of the fiscal year. It allows staff to review the projected expenditures and revenues appropriated in June of the previous year, and account for adjustments not anticipated or fully defined when the projections were proposed. It provides an opportunity to review the fund balances, adjust, and help shape the development for the next budget cycle. Based on data gathered and analyzed, the proposed FY 2025-2026 revised budget includes an increase in revenues and transfers-in of $87,779,788.73 and an increase in expenditures of $7,076,123.66.
Revenues
Revenues have been adjusted to reflect an increase in several City revenues, including Property 2 3
1 2
Tax which is expected to increase the General Fund by $1.1M and Sales Tax by $964K through the end of the fiscal year. Special revenue funds have increased revenue by $72M, such as Measure H, Measure R-Highway and miscellaneous state grants, due to reimbursements owed to the City on various grant funded projects. Additionally, other City revenue projections were also increased including Parking Violation Fees, Planning Fees, and PARCS events revenue due to the increase in current years activity and trends.
Expenditures
Expenditure increases include a combination of unexpected increases due to vandalism/damage, various rate increases, shortfalls, transfers to other funds, and adjustments to programs that were originally cut from the proposed budget.
Additional budget was added to support the on-going Lancaster Police Department efforts including professional services and training expenditures.
A few major operational impacts on the General Fund include a $1.3M capital project for the Auto Mall Signs, and $454K capital project for PARCS Midtown Recreation Center roof replacement, and $600K capital project for City Hall chiller replacement.
The remaining increases are to support City operations through the fiscal year. The proposed increase aims to ensure adequate funding to address shortfalls without compromising essential services or planned projects.
The total adjustments recommended result in an overall increase in expenditures totaling $7,076,123.66.
The proposed adjustments in Attachment A are shown by fund, Attachment B includes account detail and proposed increase/(decrease).
City Reserves
The General Fund reserves for FY 2025-2026 are $54M, meeting the City’s 40% reserve policy.
This provides reassurance to the City Council that the City remains fiscally sound while providing flexibility to address unexpected financial needs. Staff believe reserves will remain sustained at the policy level at year end.
Attachment:
Resolution No. 26-XX, Amendment to the Adopted Budget and Capital Improvement Program for Fiscal Year 2025-2026
Attachment A
Attachment B
Resolution No. 26-XX Amendment to the Classification and Compensation Schedule for Represented and Non-Represented Full Time Employees RESOLUTION NO. 26-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LANCASTER, CALIFORNIA, AUTHORIZING AN
AMENDMENT TO THE BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2025-
2026.
WHEREAS, the budget for the fiscal year 2025-2026 was adopted by Resolution 25-31 on June 24, 2025, and
WHEREAS, it is appropriate to amend the adopted Budget and Capital Improvement Program, in accordance with proper governmental accounting and financial reporting practices; and
WHEREAS, funds are available, as designated in the request action.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANCASTER AS FOLLOWS:
Section 1. The fiscal year 2025-2026 adopted Budget and Capital Improvement Program is amended as detailed in Attachment B.
PASSED, APPROVED, and ADOPTED this 24th day of February 2026, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
Resolution No. 26-XX
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES )ss
CITY OF LANCASTER )
CERTIFICATION OF RESOLUTION
CITY COUNCIL
I, ________________________________, ___________________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Resolution No. 26-XX, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
_____________________________________________
ATTACHMENT A
ACFR Fund Type FUND DESCRIPTION FY26 BEGINNING FUND
BALANCE
FY26 BUDGETED
REVENUES
FY26 BUDGETED
OPERATING
EXPENDITURES
FY26 BUDGETED
CAPITAL
EXPENDITURES
FY26 BUDGETED
TRANSFERS IN
FY26 BUDGETED
TRANSFERS OUT
FY26 MID-YEAR
REVENUE ADJ
(INCR)/DECR
FY26 MID-YEAR
EXPENDITURE
REQUESTS
FY26 ESTIMATED
ENDING FUND
BALANCE
GENERAL FUNDS 101 GENERAL FUND (100,518,000.61) (139,112,515.00) 141,213,229.77 13,390,049.33 - 7,070,167.20 (4,402,122.16) 8,233,513.40 (74,125,678.07) 120 EMPLOYEE BENEFITS (3,548,776.74) - 1,745,813.00 - - - - - (1,802,963.74) 141 EQUIPMENT REPLACEMENT - - - - - - - - - NON NON-SPENDABLE FUND BALANCE 26,132,935.82 - - - - - - - 26,132,935.82 GENERAL FUNDS TOTAL (77,933,841.53) (139,112,515.00) 142,959,042.77 13,390,049.33 - 7,070,167.20 (4,402,122.16) 8,233,513.40 (49,795,705.99) INTERNAL SERVICE FUNDS 111 FLEET ISF - (4,077,606.17) 3,988,594.30 - 10,000.00 - 136,804.99 57,793.12 112 INFORMATION TECHNOLOGY ISF 18,516.06 (7,767,958.87) 10,062,429.47 926,384.71 (1,079,979.00) - - 601,616.09 2,761,008.46 113 GENERAL LIABILITY ISF (873,911.16) (7,173,742.98) 7,751,556.35 (739,814.00) - - 360,500.00 (675,411.79) INTERNAL SERVICE FUNDS TOTAL (855,395.10) (19,019,308.02) 21,802,580.12 926,384.71 (1,809,793.00) - - 1,098,921.08 2,143,389.79 SPECIAL REVENUE FUNDS 200 LA COUNTY GRANTS - OTHER - - - - - - - - - 201 AQMD GRANTS - (276,660.00) 276,660.00 - - - (12,000.00) 12,000.00 - 202 MEASURE H 1,843,465.71 - 621,470.45 - - - (2,201,001.48) (263,934.68) - 204 MEASURE A - HOMELESSNESS - (5,489,671.00) 5,489,671.00 - - - 210 MEASURE A 302,996.23 - 1,112,364.77 1,499,025.79 195,564.69 (921,817.18) (2,188,134.30) - 211 MEASURE M (2,955,034.64) (3,448,178.00) 350,146.00 70,620.28 - 1,619,430.00 (41,436.45) 855,030.00 (3,549,422.81) 212 MEASURE R - HIGHWAY 24,484,499.64 (10,742,800.93) - 24,105,659.30 - (37,847,358.01) - 0.00 213 METRO - LOCAL 1,313,744.12 (1,217,791.64) - 797,766.01 - - (96,358.76) (797,766.01) (406.28) 214 GAS TAX 38,617.25 (4,867,023.00) 11,805,849.14 284,105.22 (9,768,029.00) 25,508.44 (162,294.71) 19,340.29 (2,623,926.37) 215 GAS TAX - SB 1 (9,218,385.99) (4,593,458.00) 396,089.49 8,995,329.45 - - 4,361,996.00 (58,429.05) 216 TDA 3 30,793.68 (178,032.00) - 211,016.34 - 147,238.32 (211,016.34) - 217 TDA 8 13,105.00 (10,663,722.00) 7,649.00 1,138,440.09 - 9,768,029.00 2,545,818.00 (3,674,418.97) (865,099.88) 218 PROPOSITION A (9,318,531.44) (4,890,524.00) 2,862,918.67 9,090,594.59 - - 410,946.00 - (1,844,596.18) 219 PROPOSITION B (6,395.56) - - - - (6,395.56) 220 PROPOSITION C (12,621,995.01) (4,062,915.00) - 19,749,069.89 - 340,869.00 (3,413,856.84) (8,827.96) 221 PROP 42- CONGESTION MGT (48,441.96) - - - - - (48,441.96) 222 SURFACE TRANSPORTATION PROGRAM 650.36 (46,562.29) - 60,443.94 - (388.42) (60,443.94) (46,300.35) 223 OFFICE OF TRAFFIC SAFETY (OTS) 0.20 - - - - - 0.20 224 RECYCLING (162,335.21) - 441,806.36 - - - (405,543.41) 24,131.00 (101,941.26) 225 MEASURE R (5,247,978.84) (3,054,186.00) 4,462.00 7,651.25 - 1,079,620.00 255,651.00 1,540.00 (6,953,240.59) 227 MEASURE M - MSP 62,024.29 - - 80,697.53 - - (142,721.82) - - 230 STATE GRANTS - OTHER 2,351,483.43 (7,181,149.54) 10,201,239.64 19,881,526.07 - - (23,179,082.63) (2,074,016.97) 0.00 300 FEDERAL GRANTS - OTHER 429,569.74 (2,887,517.41) 2,557,427.00 6,747,926.34 - - (5,347,405.67) (1,500,000.00) - 301 TRAFFIC SAFETY (379,372.65) - - - - (88,668.49) - (468,041.14) 310 CDBG 558,140.15 (1,582,198.00) 4,588,332.80 1,451,975.72 - - (5,061,209.16) - (44,958.49) 311 CDBG-SECTION 108 - - - - - - 312 NEIGHBORHOOD STABILIZATION (2,159,415.65) - - - 2,156,001.00 - - (3,414.65) 313 HOME GRANT (1,151,285.81) (656,727.00) 1,216,959.59 - - - - (591,053.22) 409 X - ENGINEERING FEES - - - - - 424 RECYCLED WATER FUND (942.68) (150,000.00) 971,515.53 - (991,351.00) - 65,000.00 - (105,778.15) 601 AVAQMD (26,703.12) (1,448,218.84) 1,448,218.84 - - (26,703.12) 650 ANTELOPE VALLEY FAIR - (235,027.14) 235,027.14 - - (0.00) 850 CFD 21-1 PUBLIC SERVICES (23,785.41) (30,000.00) 28,308.13 - - (25,477.28) 851 CFD 89-1 EASTSIDE WATER FUND (521,326.08) - - - - - - (521,326.08) 852 CFD 90-1 BELLE TIERRA - - - - - 853 CFD 91-1 QUARTZ HILL - - - - - 854 CFD 91-2 LANC BUSINESS PARK (42,561.36) - - - - (42,561.36) SPECIAL REVENUE FUNDS TOTAL (12,455,401.61) (67,702,361.79) 44,616,115.55 94,171,847.81 (10,759,380.00) 14,844,153.13 (71,741,763.87) (8,909,550.76) (17,936,341.54) DEVELOPER FEE FUNDS 203 PARK BOND (571,171.72) (200,000.00) 72,118.81 45,252.42 - - - - (653,800.49) 410 SIGNAL DEVELOPER FEES (3,588,835.30) (150,000.00) - 2,800,855.81 - - (937,979.49) 411 DRAINAGE DEVELOPER FEES (10,797,973.22) (400,000.00) - 8,089,963.45 (500,000.00) - (3,608,009.77) 412 BIOLOGICAL IMPACT FEES (69,098.76) (300,000.00) 9,950.00 - - - (359,148.76) 413 URBAN STRUCTURES IMPACT FEE (1,370,156.43) - 4,103.00 376,086.22 - 42,514.06 (58,692.12) 95.00 (1,006,050.27) 414 TRAFFIC IMPACT FEES (2,763,210.15) (100,000.00) - 2,579,778.45 - - 193,270.00 (90,161.70) 415 VEHICLE MILES TRVLD IMPACT FEE (382,040.85) (70,000.00) - - - (452,040.85) 416 ZERO NET ENERGY (SOLAR) (122,167.49) - - - - (122,167.49) 417 MARIPOSA LILY IMPACT FEE (65,291.68) - - - (65,291.68) DEVELOPER FEE FUNDS TOTAL (19,729,945.60) (1,220,000.00) 86,171.81 13,891,936.35 - 42,514.06 (558,692.12) 193,365.00 (7,294,650.50) MAINTENANCE DISTRICT FUNDS 420 SEWER MAINTENANCE DISTRICT (671,220.48) (4,861,854.00) 4,472,462.90 664,290.30 25,508.44 38,362.00 13,857.00 (318,593.84) 421 LANDSCAPE MAINTENANCE DISTRICT 104,432.93 (2,101,707.93) 3,203,166.27 - (1,391,649.75) 110,536.57 - 19,584.29 (55,637.62) 422 LIGHTING MAINTENANCE DISTRICT (6,212,131.36) (6,651,219.57) 9,609,831.18 169,391.20 - - (96,214.51) 1,975.00 (3,178,368.06) 423 DRAINAGE MAINT DISTRICT (1,096,276.11) (2,365,324.48) 2,913,627.98 604,232.85 (301,311.89) 25,508.44 (46,233.96) 70,057.00 (195,720.17) MAINTENANCE DISTRICT FUNDS TOTAL (7,875,195.02) (15,980,105.98) 20,199,088.33 1,437,914.35 (1,692,961.64) 161,553.45 (104,086.47) 105,473.29 (3,748,319.69) COMMUNITY SERVICES FOUNDATION 199 COMMUNITY SERVIC ES FOUNDATION (109,846.10) - - - - - (43,977.05) - (153,823.15) COMMUNITY SERVICES FOUNDATION FUNDS TOTAL (109,846.10) - - - - - (43,977.05) - (153,823.15) FY 2025-2026 ESTIMATED FUND BALANCES
ATTACHMENT A
ACFR Fund Type FUND DESCRIPTION FY26 BEGINNING FUND
BALANCE
FY26 BUDGETED
REVENUES
FY26 BUDGETED
OPERATING
EXPENDITURES
FY26 BUDGETED
CAPITAL
EXPENDITURES
FY26 BUDGETED
TRANSFERS IN
FY26 BUDGETED
TRANSFERS OUT
FY26 MID-YEAR
REVENUE ADJ
(INCR)/DECR
FY26 MID-YEAR
EXPENDITURE
REQUESTS
FY26 ESTIMATED
ENDING FUND
BALANCE
FY 2025-2026 ESTIMATED FUND BALANCES
LANCASTER HOUSING AUTHORITY FUNDS 314 LOW-MODERATE INCOME HOUSING (40,582,324.74) (250,000.00) 1,536,075.13 135,565.00 - - - - (39,160,684.61) 520 LANCASTER HOUSING AUTHORITY (2,112,659.52) - - - - (2,112,659.52) LANCASTER HOUSING AUTHORITY FUNDS TOTAL (42,694,984.26) (250,000.00) 1,536,075.13 135,565.00 - - - - (41,273,344.13) FINANCE AUTHORITY 530 LANCASTER FINANCING AUTHORITY (25,667,599.25) (215,000.00) 7,363,553.64 4,133,386.85 (7,363,553.64) (209,046.27) (294,138.00) (22,252,396.67) FINANCE AUTHORITY FUNDS TOTAL (25,667,599.25) (215,000.00) 7,363,553.64 4,133,386.85 (7,363,553.64) - (209,046.27) (294,138.00) (22,252,396.67) ENTERPRISE FUNDS 500 LANCASTER POWER AUTHORITY (1,843,344.64) (1,600,000.00) 1,314,926.00 - (2,998.92) 3,400.00 (2,128,017.56) 501 LANCASTER CHOICE ENERGY (6,474,769.02) (82,592,188.00) 79,018,890.41 - 25,508.44 4,267,077.43 (5,954,957.76) (11,710,438.50) ENTERPRISE FUNDS TOTAL (8,318,113.66) (84,192,188.00) 80,333,816.41 - - 25,508.44 4,264,078.51 (5,951,557.76) (13,838,456.06) SUCCESSOR AGENCY 991 REDEV OBLIGATION RETIREMENT 23,556,253.80 - - - - - (14,662,887.83) 15,000.00 8,908,365.97 992 REDEVELOPMENT DEBT SERVICE 131,113,419.53 - - - - - (320,835.41) 11,336,391.14 142,128,975.26 993 SCHOOLS DEBT SERVICE 13,908,608.65 - - - - - (456.06) 1,248,706.26 15,156,858.85 994 COUNTY DEBT SERVICE 11,781.60 - - - - - - - 11,781.60 995 COMM REDV PROP TRUST CRPTF - - - - - - - - SUCCESSOR AGENCY FUNDS TOTAL 168,590,063.58 - - - - - (14,984,179.30) 12,600,097.40 166,205,981.68 GRAND TOTAL (27,050,258.55) (327,691,478.79) 318,896,443.76 128,087,084.40 (21,625,688.28) 22,143,896.28 (87,779,788.73) 7,076,123.66 12,056,333.75
FUND DEPT/DIV ORG OBJ ACCOUNT DESCRIPTION TYPE FY26 ORIGINAL APPROP FY26 XFER/ADJ FY26 REVISED
BUDGET
FY26 YTD
EXPENDED
FY26
ENCUMBRANCES
FY26 MID-YEAR
ADJ/REQUESTS
FY26 MID-YEAR
REVISED BUDGET PROJECT STRING
101 1000 10110000 4741 SPONSORSHIP REVENUE R (150,000.00) 73,323.23 (76,676.77) (35,009.98) - - (76,676.77) 101 1030 10110300 4401 FORMER ED LAND SALES REVENUE R - - - (271.95) - - - 101 1030 10110300 4402 FORMER ED LAND RENTAL INCOME R (183,700.00) - (183,700.00) (134,031.00) - - (183,700.00) 101 1030 10110300 4741 SPONSORSHIP REVENUE R (5,000.00) - (5,000.00) - - - (5,000.00) 101 1030 10110300 4912 INCUBATOR RENTAL INCOME R (55,284.00) - (55,284.00) (26,999.00) - - (55,284.00) 101 1040 10110400 4500 FILMING PERMIT FEES R (30,000.00) - (30,000.00) 738.00 - 5,000.00 (25,000.00) 101 1500 10115000 4410 LEASES R (1,500.00) - (1,500.00) (750.00) - - (1,500.00) 101 1500 10115000 4741 SPONSORSHIP REVENUE R - - - (2,000.00) - (2,000.00) (2,000.00) 101 1510 10115100 4508 PEG FEES R (200,000.00) - (200,000.00) (41,008.92) - - (200,000.00) 101 1700 10117000 4900 MISCELLANEOUS R - - - (168.93) - (168.93) (168.93) 101 1700 10117000 4916 OVERHEAD REIMBURSEMENT R (168,325.00) - (168,325.00) (35,471.77) - - (168,325.00) 101 1720 10117200 4906 RETURNED CHECK FEE R - - - (87.00) - - - 101 1900 10119000 4100 PROPERTY TAXES - IN LIEU VLF R (22,268,610.00) - (22,268,610.00) (11,123,093.00) - - (22,268,610.00) 101 1900 10119000 4103 PROPERTY TAXES - AD VALOREM R (12,180,000.00) - (12,180,000.00) (8,170,551.41) - (1,120,000.00) (13,300,000.00) 101 1900 10119000 4104 PROPERTY TAX TRANSFER R (600,000.00) - (600,000.00) (354,893.19) - - (600,000.00) 101 1900 10119000 4105 TRANSIENT OCCUPANCY TAX R (2,545,808.00) - (2,545,808.00) (744,857.72) - - (2,545,808.00) 101 1900 10119000 4106 SALES AND USE TAX R (26,820,650.00) - (26,820,650.00) (11,019,555.73) - (852,245.00) (27,672,895.00) 101 1900 10119000 4108 MEASURE LC SALES TAX R (21,833,000.00) - (21,833,000.00) (8,705,840.85) - (56,000.00) (21,889,000.00) 101 1900 10119000 4109 MEASURE YM SALES TAX R (21,833,000.00) - (21,833,000.00) (8,437,952.60) - (56,000.00) (21,889,000.00) 101 1900 10119000 4120 VEHICLE IN-LIEU FEE R (220,000.00) - (220,000.00) (267,669.62) - (47,669.62) (267,669.62) 101 1900 10119000 4121 OTHER AGENCY FEE ADMIN R - - - (10,626.90) - (5,895.85) (5,895.85) 101 1900 10119000 4400 INTEREST INCOME R (3,400,000.00) - (3,400,000.00) (1,164,999.15) - - (3,400,000.00) 101 1900 10119000 4404 INTEREST - UNREALIZED R - - - 588,316.87 - - - 101 1900 10119000 4410 LEASES R - - - (125.00) - (125.00) (125.00) 101 1900 10119000 4501 MC-PRIMARY LICENSE/RENEWAL FEE R (12,000.00) - (12,000.00) (5,851.00) - - (12,000.00) 101 1900 10119000 4503 MC - RETAIL DELIVERY SURCHARGE R (900,000.00) - (900,000.00) (478,340.38) - - (900,000.00) 101 1900 10119000 4504 MC-PRIMARY LIC SITE REG FEE R (40,000.00) - (40,000.00) (26,600.00) - - (40,000.00) 101 1900 10119000 4505 MC - CULTIVATION SURCHARGE R (160,000.00) - (160,000.00) (59,960.98) - - (160,000.00) 101 1900 10119000 4506 MC - MANUFACTURING SURCHARGE R (85,000.00) - (85,000.00) (71,836.04) - - (85,000.00) 101 1900 10119000 4509 FRANCHISES R (9,273,000.00) - (9,273,000.00) (1,935,402.09) - - (9,273,000.00) 101 1900 10119000 4516 SB1186-DISABLTY ACCESS BL FEE R - - - (26,411.03) - (20,698.03) (20,698.03) 101 1900 10119000 4518 TOBACCO LICENSE-PROCESS FEE R (23,805.00) - (23,805.00) (5,938.80) - - (23,805.00) 101 1900 10119000 4519 RENTAL HOUSING BUSINESS LIC R (273,077.00) - (273,077.00) (102,324.00) - - (273,077.00) 101 1900 10119000 4522 TAXI AND TOW LICENSE FEE R (4,100.00) - (4,100.00) (2,054.00) - - (4,100.00) 101 1900 10119000 4523 APPEALS R (2,000.00) - (2,000.00) - - - (2,000.00) 101 1900 10119000 4611 BUSINESS PERMITS R (793,715.00) - (793,715.00) (525,325.32) - - (793,715.00) 101 1900 10119000 4900 MISCELLANEOUS R - - - (39,743.09) - (15,046.15) (15,046.15) 101 1900 10119000 4914 OTHER FINANCING SOURCES R - - - (1,526,347.33) - (1,526,347.33) (1,526,347.33) 101 1900 10119000 4916 OVERHEAD REIMBURSEMENT R (4,608,260.00) - (4,608,260.00) (2,688,151.66) - - (4,608,260.00) 101 1900 10119000 4925 WM CONTRACT FEES AB939 R (200,000.00) - (200,000.00) (75,844.63) - - (200,000.00) 101 2000 10120000 4516 SB1186-DISABLTY ACCESS BL FEE R (25,000.00) - (25,000.00) - - - (25,000.00) 101 2100 10121000 4507 MC - CONDITIONAL USE PERMIT R (5,000.00) - (5,000.00) - - - (5,000.00) 101 2100 10121000 4510 PLANNING AND ZONE FEES R (450,000.00) - (450,000.00) (464,918.75) - (150,000.00) (600,000.00) 101 2100 10121000 4511 PLANNING - LANDSCAPE FEES R (31,000.00) - (31,000.00) (13,617.34) - - (31,000.00) 101 2100 10121000 4512 PLANNING - PLAN/BLDG PLAN REV R (35,000.00) - (35,000.00) (18,149.44) - - (35,000.00) 101 2100 10121000 4513 PLANNING - GENERAL PLAN MAINT R (55,000.00) - (55,000.00) (17,113.56) - - (55,000.00) 101 2200 10122000 4521 MOBILE HOME INSPECTION FEE R - - - (1,428.00) - - - 101 2300 10123000 4600 PLUMBING PERMIT FEES R (56,000.00) - (56,000.00) (41,712.05) - - (56,000.00) 101 2300 10123000 4601 BUILDING AND SAFETY FEES R (2,200,000.00) - (2,200,000.00) (1,109,917.36) - - (2,200,000.00) 101 2300 10123000 4602 ELECTRICAL PERMIT FEES R (1,101,000.00) - (1,101,000.00) (713,585.79) - - (1,101,000.00) 101 2400 10124000 4402 FORMER ED LAND RENTAL INCOME R - - - (12,375.00) - - - 101 2400 10124000 4912 INCUBATOR RENTAL INCOME R - - - (3,107.00) - - - 101 2410 10124100 4301 PARKING VIOLATION FINES R (800,000.00) - (800,000.00) (711,400.69) - (200,000.00) (1,000,000.00) 101 2410 10124100 4302 IMPOUND FEES R (35,000.00) - (35,000.00) (19,200.00) - - (35,000.00) 101 2410 10124100 4303 CODE ENFORCEMENT FINES R (85,000.00) - (85,000.00) (53,194.28) - - (85,000.00) 101 2410 10124100 4520 RENTAL HOUSING INSPECTION FEE R (15,024.00) - (15,024.00) (14,374.00) - - (15,024.00) 101 2410 10124100 4521 MOBILE HOME INSPECTION FEE R (6,000.00) - (6,000.00) - - (36,466.00) (42,466.00) 101 2410 10124100 4609 INSPECTION FEES R (55,000.00) - (55,000.00) (42,466.00) - 55,000.00 - 101 2410 10124100 4610 LICENSES & PERMITS R - - - (7.75) - (7.75) (7.75) 101 2800 10128000 4500 FILMING PERMIT FEES R - - - (1,934.00) - - - 101 3000 10130000 4153 LEGAL SETTLEMENTS R (160,000.00) - (160,000.00) (95,921.23) - - (160,000.00) 101 3000 10130000 4200 C. O. P. S. REVENUE R (500,000.00) - (500,000.00) (381,025.18) - - (500,000.00)
ATTACHMENT B
FY 2026 MID-YEAR ADJUSTMENTS - DETAIL
FUND DEPT/DIV ORG OBJ ACCOUNT DESCRIPTION TYPE FY26 ORIGINAL APPROP FY26 XFER/ADJ FY26 REVISED
BUDGET
FY26 YTD
EXPENDED
FY26
ENCUMBRANCES
FY26 MID-YEAR
ADJ/REQUESTS
FY26 MID-YEAR
REVISED BUDGET PROJECT STRING
ATTACHMENT B
FY 2026 MID-YEAR ADJUSTMENTS - DETAIL
101 3000 10130000 4300 PUBLIC SAFETY-ADMIN CITATION R (4,000.00) - (4,000.00) (3,800.00) - - (4,000.00) 101 3000 10130000 4302 IMPOUND FEES R - - - (1,815.82) - (1,200.00) (1,200.00) 101 3000 10130000 4405 SALE OF SURPLUS PROPERTY R - - - (191.00) - (191.00) (191.00) 101 3000 10130000 4741 SPONSORSHIP REVENUE R - - - (500.00) - (500.00) (500.00) 101 3100 10131000 4304 COURT ORDERED RESTITUTION R - - - (2,774.72) - (2,774.72) (2,774.72) 101 3100 10131000 4306 LPD REIMBURSEMENTS R - - - (16,389.64) - (16,389.64) (16,389.64) 101 4000 10140000 4514 PW OTHER REIMBURSEMENTS R - - - (150.42) - (50.00) (50.00) 101 4100 10141000 4514 PW OTHER REIMBURSEMENTS R - - - (1,759.84) - (1,537.88) (1,537.88) 101 4100 10141000 4904 CLAIMS REIMBURSEMENTS R - - - (3,045.42) - (3,045.42) (3,045.42) 101 4100 10141000 4908 PUBLIC WORKS SERVICES R - - - (2,479.46) - (2,024.46) (2,024.46) 101 4100 10141000 4913 PW SHARED INFRASTRUCTURE SPACE R (14,190.00) - (14,190.00) - - - (14,190.00) 101 4200 10142000 4904 CLAIMS REIMBURSEMENTS R (14,892.00) - (14,892.00) (8,978.58) - - (14,892.00) 101 4200 10142000 4913 PW SHARED INFRASTRUCTURE SPACE R - - - (8,691.13) - (7,449.54) (7,449.54) 101 4500 10145000 4911 E WASTE RECYCLING R (40,000.00) - (40,000.00) (62,195.18) - (45,000.00) (85,000.00) 101 4700 10147000 4604 GRADING PLAN CHECK FEES R (170,000.00) - (170,000.00) (91,366.78) - - (170,000.00) 101 4700 10147000 4605 TRAFFIC PLAN CHECK FEES R (106,500.00) - (106,500.00) (89,904.32) - - (106,500.00) 101 4700 10147000 4606 ENGRNG FEES - PERMITS AND MISC R (950,000.00) - (950,000.00) (905,659.35) - - (950,000.00) 101 4700 10147000 4607 ENGINEERING ADD'L FEES R (40,000.00) - (40,000.00) (12,436.00) - - (40,000.00) 101 4700 10147000 4608 ENGINEERING FEES - TR & P MAPS R (400,000.00) - (400,000.00) (190,629.84) - - (400,000.00) 101 4700 10147000 4609 INSPECTION FEES R (200,000.00) - (200,000.00) (229,809.00) - (100,000.00) (300,000.00) 101 6000 10160000 4712 DONATION R - - - (22,500.00) - - - 101 6000 10160000 4723 CONCESSION / LEASE FEES R (425,000.00) - (425,000.00) (251,475.15) - - (425,000.00) 101 6000 10160000 4727 INSURANCE FOR FACILITY RENTAL R (1,500.00) - (1,500.00) (966.00) - - (1,500.00) 101 6000 10160000 4735 OTHER PRKS REVENUE AND REIMB R (3,500.00) - (3,500.00) (3,013.00) - - (3,500.00) 101 6000 10160000 4741 SPONSORSHIP REVENUE R - (73,323.23) (73,323.23) (85,166.67) - - (73,323.23) 101 6000 10160007 4723 CONCESSION / LEASE FEES R (1,000.00) - (1,000.00) - - - (1,000.00) 101 6000 10160014 4703 RENTAL INDOOR/OUTDOOR R (25,000.00) - (25,000.00) (12,250.00) - - (25,000.00) 101 6000 10160014 4723 CONCESSION / LEASE FEES R - - - (70,249.72) - (148,249.16) (148,249.16) 101 6000 10160029 4723 CONCESSION / LEASE FEES R (24,000.00) - (24,000.00) (14,000.00) - - (24,000.00) 101 6000 10160099 4713 MEMORIAL BENCH REVENUE R - - - (15,100.00) - (15,100.00) (15,100.00) 101 6010 10160100 4710 PARCS ACTIVITY/PROGRAM R (75,025.00) - (75,025.00) (51,031.00) - - (75,025.00) 101 6200 10162000 4710 PARCS ACTIVITY/PROGRAM R (25,000.00) 25,000.00 - - - - - 101 6200 10162026 4702 RENTAL STAFF LABOR R (3,000.00) 3,000.00 - - - - - 101 6200 10162026 4710 PARCS ACTIVITY/PROGRAM R (30,000.00) - (30,000.00) (14,499.50) - - (30,000.00) 101 6220 10162200 4710 PARCS ACTIVITY/PROGRAM R (120,000.00) - (120,000.00) (90,903.00) - - (120,000.00) 101 6230 10162300 4716 VENDOR SPACE R (150.00) 150.00 - - - - - 101 6260 10162600 4710 PARCS ACTIVITY/PROGRAM R (10,000.00) 7,000.00 (3,000.00) (1,724.00) - - (3,000.00) 101 6400 10164007 4703 RENTAL INDOOR/OUTDOOR R (115,000.00) 45,000.00 (70,000.00) (44,143.00) - - (70,000.00) 101 6400 10164007 4717 PARKING REVENUE R (20,000.00) (60,000.00) (80,000.00) (71,077.56) - - (80,000.00) 101 6400 10164015 4710 PARCS ACTIVITY/PROGRAM R (100,000.00) - (100,000.00) (45,810.74) - - (100,000.00) 101 6400 10164024 4703 RENTAL INDOOR/OUTDOOR R (15,000.00) - (15,000.00) (14,089.10) - - (15,000.00) 101 6400 10164024 4710 PARCS ACTIVITY/PROGRAM R (50,000.00) (80,000.00) (130,000.00) (64,758.23) - - (130,000.00) 101 6410 10164141 4703 RENTAL INDOOR/OUTDOOR R (60,000.00) - (60,000.00) (42,042.00) - - (60,000.00) 101 6410 10164141 4710 PARCS ACTIVITY/PROGRAM R (210,000.00) - (210,000.00) (123,224.00) - - (210,000.00) 101 6430 10164300 4702 RENTAL STAFF LABOR R (40,000.00) 20,000.00 (20,000.00) (16,961.50) - - (20,000.00) 101 6430 10164300 4703 RENTAL INDOOR/OUTDOOR R (35,000.00) 10,000.00 (25,000.00) (22,870.75) - - (25,000.00) 101 6430 10164300 4710 PARCS ACTIVITY/PROGRAM R (40,000.00) (10,000.00) (50,000.00) (61,353.50) - - (50,000.00) 101 6430 10164300 4727 INSURANCE FOR FACILITY RENTAL R (2,000.00) 500.00 (1,500.00) (1,377.25) - - (1,500.00) 101 6500 10165000 4702 RENTAL STAFF LABOR R (800.00) - (800.00) - - - (800.00) 101 6500 10165000 4703 RENTAL INDOOR/OUTDOOR R (22,300.00) - (22,300.00) (825.00) - - (22,300.00) 101 6500 10165030 4700 ADMISSIONS/TICKETS R (65,000.00) - (65,000.00) (60,460.94) - - (65,000.00) 101 6500 10165030 4716 VENDOR SPACE R (1,300.00) - (1,300.00) (1,366.40) - - (1,300.00) 101 6500 10165030 4721 MERCHANDISE/SOUVENIOURS R (3,000.00) - (3,000.00) (3,668.53) - - (3,000.00) 101 6500 10165031 4716 VENDOR SPACE R (1,500.00) - (1,500.00) (3,050.00) - - (1,500.00) 101 6500 10165033 4700 ADMISSIONS/TICKETS R (220,000.00) - (220,000.00) - - - (220,000.00) 101 6500 10165033 4716 VENDOR SPACE R (80,000.00) - (80,000.00) - - - (80,000.00) 101 6500 10165033 4721 MERCHANDISE/SOUVENIOURS R (10,000.00) - (10,000.00) - - - (10,000.00) 101 6500 10165037 4710 PARCS ACTIVITY/PROGRAM R 2,000.00 - 2,000.00 (4,677.17) - (4,000.00) (2,000.00) 101 6500 10165037 4716 VENDOR SPACE R (5,000.00) - (5,000.00) (7,995.00) - - (5,000.00) 101 6500 10165048 4716 VENDOR SPACE R (20,000.00) - (20,000.00) (7,500.00) - - (20,000.00) 101 6500 10165053 4723 CONCESSION / LEASE FEES R - - - (7,749.72) - (23,249.16) (23,249.16) 101 6500 10165054 4703 RENTAL INDOOR/OUTDOOR R (5,000.00) - (5,000.00) - - - (5,000.00)
FUND DEPT/DIV ORG OBJ ACCOUNT DESCRIPTION TYPE FY26 ORIGINAL APPROP FY26 XFER/ADJ FY26 REVISED
BUDGET
FY26 YTD
EXPENDED
FY26
ENCUMBRANCES
FY26 MID-YEAR
ADJ/REQUESTS
FY26 MID-YEAR
REVISED BUDGET PROJECT STRING
ATTACHMENT B
FY 2026 MID-YEAR ADJUSTMENTS - DETAIL
101 6600 10166000 4723 CONCESSION / LEASE FEES R (3,000.00) 1,500.00 (1,500.00) (1,500.00) - - (1,500.00) 101 6600 10166020 4702 RENTAL STAFF LABOR R (140,000.00) 110,000.00 (30,000.00) (35,927.50) - - (30,000.00) 101 6600 10166020 4703 RENTAL INDOOR/OUTDOOR R (45,000.00) 15,000.00 (30,000.00) (15,427.50) - - (30,000.00) 101 6600 10166020 4705 RENTAL CLEANING R (300.00) - (300.00) - - - (300.00) 101 6600 10166020 4712 DONATION R (5,000.00) - (5,000.00) (2,980.26) - - (5,000.00) 101 6600 10166020 4721 MERCHANDISE/SOUVENIOURS R (100.00) - (100.00) (915.61) - - (100.00) 101 6600 10166022 4712 DONATION R - - - (876.77) - (686.02) (686.02) 101 6600 10166023 4702 RENTAL STAFF LABOR R - - - (2,420.50) - (1,881.50) (1,881.50) 101 6600 10166023 4703 RENTAL INDOOR/OUTDOOR R (17,000.00) 12,000.00 (5,000.00) (5,066.00) - - (5,000.00) 101 6600 10166023 4705 RENTAL CLEANING R - - - (124.00) - (124.00) (124.00) 101 6600 10166023 4723 CONCESSION / LEASE FEES R (8,500.00) 7,000.00 (1,500.00) - - - (1,500.00) 101 6600 10166030 4703 RENTAL INDOOR/OUTDOOR R (1,000.00) - (1,000.00) (922.00) - - (1,000.00) 101 6700 10167000 4735 OTHER PRKS REVENUE AND REIMB R (35,000.00) - (35,000.00) (5,613.76) - - (35,000.00) 101 6700 10167021 4700 ADMISSIONS/TICKETS R (590,000.00) - (590,000.00) (332,618.55) 325.00 - (590,000.00) 101 6700 10167021 4701 FACILITY FEE R (20,000.00) - (20,000.00) (11,347.00) - - (20,000.00) 101 6700 10167021 4702 RENTAL STAFF LABOR R (44,000.00) - (44,000.00) (20,121.50) - - (44,000.00) 101 6700 10167021 4703 RENTAL INDOOR/OUTDOOR R (15,000.00) - (15,000.00) (7,088.25) - - (15,000.00) 101 6700 10167021 4704 RENTAL EQUIPMENT R (1,000.00) - (1,000.00) (1,060.00) - - (1,000.00) 101 6700 10167021 4705 RENTAL CLEANING R (250.00) - (250.00) 700.00 - - (250.00) 101 6700 10167021 4706 MISCELLENOUS RENTALS R (4,500.00) - (4,500.00) (1,923.30) - - (4,500.00) 101 6700 10167021 4721 MERCHANDISE/SOUVENIOURS R (3,500.00) - (3,500.00) (1,986.89) - - (3,500.00) 101 6700 10167021 4741 SPONSORSHIP REVENUE R - - - (30,250.00) - - - 111 4400 11144000 4199 INTER-FUND TRANSFERS IN R - 10,000.00 10,000.00 - - - 10,000.00 111 4400 11144000 4405 SALE OF SURPLUS PROPERTY R - - - (55,857.49) - - - 111 4400 11144000 4950 ISF COST ALLOCATION R (4,077,606.17) - (4,077,606.17) (2,301,917.45) - - (4,077,606.17) 112 1800 11218000 4199 INTER-FUND TRANSFERS IN R (1,079,979.00) - (1,079,979.00) (629,987.17) - - (1,079,979.00) 112 1800 11218000 4950 ISF COST ALLOCATION R (7,767,958.87) - (7,767,958.87) (4,572,162.58) - - (7,767,958.87) 113 1320 11313200 4153 LEGAL SETTLEMENTS R - - - (256,643.84) - - - 113 1320 11313200 4199 INTER-FUND TRANSFERS IN R (739,814.00) - (739,814.00) (337,058.75) - - (739,814.00) 113 1320 11313200 4950 ISF COST ALLOCATION R (7,173,742.98) - (7,173,742.98) (4,184,682.83) - - (7,173,742.98) 199 1100 19911000 4753 MAYORS SCHOLARSHIP R - - - (22,849.35) - (16,739.25) (16,739.25) 199 4000 19940060 4741 SPONSORSHIP REVENUE R - - - (225.00) - (225.00) (225.00) 199 6200 19962000 4712 HOMELESS SHELTER-DONATION R - - - (2.82) - (2.80) (2.80) 199 6200 19962026 4712 DONATION REVENUE R - - - (8,516.00) - (8,510.00) (8,510.00) 199 6200 19962026 4741 SPONSORSHIP REVENUE R - - - (18,500.00) - (18,500.00) (18,500.00) 201 9170 20191700 4998 GRANT REVENUE R - (276,660.00) (276,660.00) - - (12,000.00) (288,660.00) 202 3000 20230000 4998 GRANT REVENUE R - - - (782,839.10) - (782,839.10) (782,839.10) 202 6210 20262100 4998 GRANT REVENUE R - - - (669,014.00) - (1,418,162.38) (1,418,162.38) 203 6000 20360000 4814 IMPACT FEE - DWELLING UNIT R (200,000.00) - (200,000.00) (111,839.00) - - (200,000.00) 204 2200 20422000 4998 GRANT REVENUE R - (3,080,070.00) (3,080,070.00) - - - (3,080,070.00) 204 3000 20430000 4998 GRANT REVENUE R - (2,409,601.00) (2,409,601.00) - - - (2,409,601.00) 210 6000 21006000 4998 GRANT REVENUE R - - - - - (187,761.40) (187,761.40) 210 6220 21062200 4998 GRANT REVENUE R - - - (5,192.00) - (300,000.00) (300,000.00) 210 6990 21069900 4998 GRANT REVENUE R - - - - - (434,055.78) (434,055.78) 211 1900 21119000 4125 LACMTA LOCAL RETURN REVENUE R (3,438,178.00) - (3,438,178.00) (1,849,248.53) - (41,436.45) (3,479,614.45) 211 1900 21119000 4400 INTEREST INCOME R (10,000.00) - (10,000.00) - - - (10,000.00) 211 4990 21149900 4998 GRANT REVENUE R - - - (250,744.24) - - - 212 4990 21249900 4998 GRANT REVENUE R (10,742,800.93) - (10,742,800.93) (53,260.78) - (21,795,418.97) (32,538,219.90) 212 4990 21249900 4998 GRANT REVENUE R - - - - - (16,051,939.04) (16,051,939.04) CP15BR004 .METROMSRR . . 213 4000 21340000 4998 GRANT REVENUE R - - - (125,979.65) - - - 213 4990 21349900 4998 GRANT REVENUE R (1,217,791.64) - (1,217,791.64) (625,599.64) - (96,358.76) (1,314,150.40) 214 1900 21419000 4135 GAS TAX REVENUE R (4,867,023.00) - (4,867,023.00) (2,436,964.83) - (161,741.00) (5,028,764.00) 214 1900 21419000 4199 INTER-FUND TRANSFERS IN R (9,768,029.00) - (9,768,029.00) - - - (9,768,029.00) 214 1900 21419000 4904 CLAIMS REIMBURSEMENTS R - - - (553.71) - (553.71) (553.71) 215 4000 21540000 4130 ROAD & REHAB MAINTENANCE R (4,593,458.00) - (4,593,458.00) (2,022,026.42) - - (4,593,458.00) 216 1900 21619000 4126 TDA ARTICLE 3 R (178,032.00) - (178,032.00) - - 147,238.32 (30,793.68) 217 1900 21719000 4127 TDA ARTICLE 8 R (10,663,722.00) - (10,663,722.00) - - 2,545,818.00 (8,117,904.00) 218 1900 21819000 4125 LACMTA LOCAL RETURN REVENUE R (4,876,484.00) - (4,876,484.00) (2,623,340.37) - 410,946.00 (4,465,538.00) 218 1900 21819000 4400 INTEREST INCOME R (14,040.00) - (14,040.00) - - - (14,040.00) 220 1900 22019000 4125 LACMTA LOCAL RETURN REVENUE R (4,044,915.00) - (4,044,915.00) (2,175,984.53) - 340,869.00 (3,704,046.00) 220 1900 22019000 4400 INTEREST INCOME R (18,000.00) - (18,000.00) - - - (18,000.00) 222 4990 22249900 4998 GRANT REVENUE R (46,562.29) - (46,562.29) - - (388.42) (46,950.71)
FUND DEPT/DIV ORG OBJ ACCOUNT DESCRIPTION TYPE FY26 ORIGINAL APPROP FY26 XFER/ADJ FY26 REVISED
BUDGET
FY26 YTD
EXPENDED
FY26
ENCUMBRANCES
FY26 MID-YEAR
ADJ/REQUESTS
FY26 MID-YEAR
REVISED BUDGET PROJECT STRING
ATTACHMENT B
FY 2026 MID-YEAR ADJUSTMENTS - DETAIL
224 4500 22445000 4199 INTER-FUND TRANSFERS IN R - - - (400.00) - (400.00) (400.00) 224 4500 22445000 4998 GRANT REVENUE R - - - (381,012.41) - (405,143.41) (405,143.41) 225 1900 22519000 4125 LACMTA LOCAL RETURN REVENUE R (3,033,686.00) - (3,033,686.00) (1,631,722.74) - 255,651.00 (2,778,035.00) 225 1900 22519000 4400 INTEREST INCOME R (20,500.00) - (20,500.00) - - - (20,500.00) 227 4990 22749900 4998 GRANT REVENUE R - - - - - (142,721.82) (142,721.82) 230 2000 23020070 4998 GRANT REVENUE R - 672,771.12 672,771.12 (73,099.40) - - 672,771.12 230 2200 23022000 4998 GRANT REVENUE R - (5,000,000.00) (5,000,000.00) (1,262,563.75) - - (5,000,000.00) 230 3000 23030000 4998 GRANT REVENUE R - (561,493.07) (561,493.07) (114,088.34) - - (561,493.07) 230 4700 23047000 4998 GRANT REVENUE R - (672,771.12) (672,771.12) - - - (672,771.12) 230 4990 23049900 4998 GRANT REVENUE R (1,619,656.47) - (1,619,656.47) (12,918.34) - - (1,619,656.47) 230 6000 23060000 4998 GRANT REVENUE R - - - - - (23,179,082.63) (23,179,082.63) 300 4990 30049900 4998 GRANT REVENUE R (427,420.41) - (427,420.41) (983,928.26) - (5,347,405.67) (5,774,826.08) 300 6000 30060000 4998 GRANT REVENUE R - (2,460,097.00) (2,460,097.00) - - - (2,460,097.00) 301 3000 30130000 4303 CODE ENFORCEMENT FINES R - - - (68,473.22) - (85,000.00) (85,000.00) 301 3000 30130000 4900 MISCELLANEOUS R - - - (4,690.10) - (3,668.49) (3,668.49) 310 2200 31022000 4199 INTER-FUND TRANSFERS IN R - - - (2,156,001.00) - (2,156,001.00) (2,156,001.00) 310 2200 31022000 4998 GRANT REVENUE R (1,582,198.00) - (1,582,198.00) (513,906.72) - (2,905,208.16) (4,487,406.16) 313 2200 31322000 4998 GRANT REVENUE R (656,727.00) - (656,727.00) (18,287.25) - - (656,727.00) 314 2200 31422000 4406 GAIN ON ASSETS R (100,000.00) - (100,000.00) 2,369,361.98 - - (100,000.00) 314 2200 31422000 4411 LEASES - LAND R (135,000.00) - (135,000.00) (87,615.88) - - (135,000.00) 314 2200 31422000 4900 MISCELLANEOUS R (15,000.00) - (15,000.00) (92,220.83) - - (15,000.00) 410 4000 41040000 4812 IMPACT FEE - TRAFFIC SIGNAL R (150,000.00) - (150,000.00) (301,963.19) - - (150,000.00) 411 4000 41140000 4813 IMPACT FEE - PLANNED LOC DRNGE R (400,000.00) - (400,000.00) (639,021.06) - (500,000.00) (900,000.00) 412 2100 41221000 4810 IMPACT FEE REVENUE R (300,000.00) - (300,000.00) (80,842.30) - - (300,000.00) 413 1900 41319000 4810 IMPACT FEE REVENUE R - - - (33,239.65) - (24,357.91) (24,357.91) 413 4700 41347000 4810 IMPACT FEE REVENUE R - - - (27,237.09) - (19,242.69) (19,242.69) 413 4700 41347000 4815 IMPACT FEE - PARK DEV R - - - (15,091.52) - (15,091.52) (15,091.52) 414 4000 41440000 4811 IMPACT FEE - TRAFFIC R (100,000.00) - (100,000.00) (109,789.97) - - (100,000.00) 415 4700 41547000 4810 IMPACT FEE REVENUE R (70,000.00) - (70,000.00) - - - (70,000.00) 420 2500 42025000 4101 PROPERTY TAXES - OTHERS R (4,492,000.00) - (4,492,000.00) (2,320,244.22) - - (4,492,000.00) 420 4000 42040000 4612 DEVELOPER IN-LIEU PAYMENTS REV R (80,000.00) - (80,000.00) - - - (80,000.00) 420 4300 42043000 4613 FOG APPLICATION FEE R (10,500.00) - (10,500.00) (6,428.00) - - (10,500.00) 420 4300 42043000 4614 FOG ANNUAL FEE R (117,604.00) - (117,604.00) (90,660.50) - - (117,604.00) 420 4300 42043000 4615 FOG - PLAN REVIEW R (1,750.00) - (1,750.00) (2,020.33) - - (1,750.00) 420 4300 42043000 4820 ASSESSMENT REVENUE R (100,000.00) - (100,000.00) (46,100.00) - 50,000.00 (50,000.00) 420 4300 42043000 4900 MISCELLANEOUS R - - - (9,811.17) - (10,000.00) (10,000.00) 420 4700 42047000 4609 INSPECTION FEES R - - - (2,046.00) - (1,638.00) (1,638.00) 420 4700 42047000 4821 FIRST YEAR ASSESSMENTS R (60,000.00) - (60,000.00) - - - (60,000.00) 421 1900 42119000 4199 INTER-FUND TRANSFERS IN R (1,391,649.75) - (1,391,649.75) - - - (1,391,649.75) 421 2500 42125000 4101 PROPERTY TAXES - OTHERS R (2,089,707.93) - (2,089,707.93) (1,103,280.14) - - (2,089,707.93) 421 2500 42125000 4612 DEVELOPER IN-LIEU PAYMENTS REV R (12,000.00) - (12,000.00) (11,136.00) - - (12,000.00) 422 2500 42225000 4101 PROPERTY TAXES - OTHERS R (6,581,219.57) - (6,581,219.57) (3,470,131.54) - - (6,581,219.57) 422 2500 42225000 4612 DEVELOPER IN-LIEU PAYMENTS REV R (30,000.00) - (30,000.00) (3,712.00) - - (30,000.00) 422 4200 42242000 4820 ASSESSMENT REVENUE R - - - (49,138.27) - (39,335.30) (39,335.30) 422 4200 42242000 4904 CLAIMS REIMBURSEMENTS R - - - (55,162.09) - (55,162.09) (55,162.09) 422 4700 42247000 4821 FIRST YEAR ASSESSMENTS R (40,000.00) - (40,000.00) - - - (40,000.00) 422 8000 42280000 4400 INTEREST INCOME R - - - (1,717.12) - (1,717.12) (1,717.12) 423 1900 42319000 4199 INTER-FUND TRANSFERS IN R (301,311.89) - (301,311.89) - - - (301,311.89) 423 2500 42325000 4101 PROPERTY TAXES - OTHERS R (2,260,324.48) - (2,260,324.48) (1,261,335.36) - - (2,260,324.48) 423 2500 42325000 4612 DEVELOPER IN-LIEU PAYMENTS REV R (45,000.00) - (45,000.00) (29,698.00) - - (45,000.00) 423 4000 42340000 4820 ASSESSMENT REVENUE R - - - (52,950.30) - (46,233.96) (46,233.96) 423 4700 42347000 4821 FIRST YEAR ASSESSMENTS R (60,000.00) - (60,000.00) - - - (60,000.00) 424 1900 42419000 4199 INTER-FUND TRANSFERS IN R (991,351.00) - (991,351.00) - - - (991,351.00) 424 4300 42443000 4628 RECYCLED WATER SALES R (150,000.00) - (150,000.00) (51,573.75) - 65,000.00 (85,000.00) 500 1900 50019000 4927 POWER PURCHASE REVENUE R (1,600,000.00) - (1,600,000.00) (851,426.44) - - (1,600,000.00) 500 8000 50080000 4400 INTEREST INCOME R - - - (2,998.92) - (2,998.92) (2,998.92) 501 9100 50191000 4400 INTEREST INCOME R - - - (411,315.70) - (325,241.63) (325,241.63) 501 9100 50191000 4900 MISCELLANEOUS R - - - (39,451.71) - (638.88) (638.88) 501 9100 50191000 4922 LCE ENERGY GENERATION REV R (82,468,568.00) - (82,468,568.00) (42,739,826.72) - 4,660,484.00 (77,808,084.00) 501 9100 50191000 4924 EV CHARGING STATION R (50,000.00) - (50,000.00) (36,698.79) - - (50,000.00) 501 9100 50191000 4926 LCE SMART CHOICE REVENUE R (73,620.00) - (73,620.00) (41,629.19) - - (73,620.00) 501 9100 50191000 4928 PMA REVENUE-RESIDENTIAL R - - - (60,782.00) - (60,782.00) (60,782.00)
FUND DEPT/DIV ORG OBJ ACCOUNT DESCRIPTION TYPE FY26 ORIGINAL APPROP FY26 XFER/ADJ FY26 REVISED
BUDGET
FY26 YTD
EXPENDED
FY26
ENCUMBRANCES
FY26 MID-YEAR
ADJ/REQUESTS
FY26 MID-YEAR
REVISED BUDGET PROJECT STRING
ATTACHMENT B
FY 2026 MID-YEAR ADJUSTMENTS - DETAIL
501 9100 50191000 4929 PSA REV-RESDNTL PE POWERWALL R - - - (3,371.06) - (3,371.06) (3,371.06) 501 9100 50191000 4930 PSA REV-RESDNTL PE ENERGY R - - - (3,373.00) - (3,373.00) (3,373.00) 530 1900 53019000 4400 INTEREST INCOME R (215,000.00) - (215,000.00) - - 215,000.00 - 530 8000 53080000 4199 INTER-FUND TRANSFERS IN R (3,848,719.28) - (3,848,719.28) - - - (3,848,719.28) 530 8000 53080000 4400 INTEREST INCOME R - - - (263,904.67) - (263,904.67) (263,904.67) 530 8010 53080100 4199 INTER-FUND TRANSFERS IN R (2,651,100.00) - (2,651,100.00) - - - (2,651,100.00) 530 8010 53080100 4400 INTEREST INCOME R - - - (159,229.42) - (159,229.42) (159,229.42) 530 8020 53080200 4199 INTER-FUND TRANSFERS IN R (863,734.36) - (863,734.36) - - - (863,734.36) 530 8020 53080200 4400 INTEREST INCOME R - - - (912.18) - (912.18) (912.18) 601 7100 60171000 4900 MISCELLANEOUS R (1,448,218.84) - (1,448,218.84) (354,717.69) - - (1,448,218.84) 650 7500 65075000 4900 MISCELLANEOUS R (235,027.14) - (235,027.14) - - - (235,027.14) 850 2500 85025000 4101 PROPERTY TAXES - OTHERS R (30,000.00) - (30,000.00) (49,896.23) - - (30,000.00) 991 1900 99119000 4100 PROPERTY TAXES - UNSECURED R - - - (3,048,910.00) - (14,560,478.00) (14,560,478.00) 991 1900 99119000 4400 INTEREST INCOME R - - - (98,087.61) - (98,087.61) (98,087.61) 991 1900 99119000 4404 INTEREST - UNREALIZED R - - - 573.61 - - - 991 1900 99119000 4407 NOTE RECV REVENUE R - - - (5,042.59) - (4,322.22) (4,322.22) 992 8000 99280000 4199 INTER-FUND TRANSFERS IN R - - - - - (299,388.00) (299,388.00) 992 8000 99280000 4400 INTEREST INCOME R - - - (21,447.41) - (21,447.41) (21,447.41) 993 8000 99380000 4400 INTEREST INCOME R - - - (456.06) - (456.06) (456.06) (335,645,396.00) (13,671,771.07) (349,317,167.07) (153,440,200.63) 325.00 (87,779,788.73) (437,096,955.80) 101 1000 10110000 5101 FULL-TIME SALARIES E 1,152,309.10 - 1,152,309.10 665,881.47 - - 1,152,309.10 101 1000 10110000 5104 TEMPORARY SALARIES E 105,000.00 - 105,000.00 37,929.61 - - 105,000.00 101 1000 10110000 5201 HEALTH/DENTAL INSURANCE E 176,303.69 - 176,303.69 93,093.03 - - 176,303.69 101 1000 10110000 5202 LIFE INSURANCE E 3,141.65 - 3,141.65 1,727.88 - - 3,141.65 101 1000 10110000 5203 ACCIDENTAL DEATH DISMEMBER E 306.25 - 306.25 139.46 - - 306.25 101 1000 10110000 5204 LT/ST DISABILITY E 3,798.98 - 3,798.98 1,859.46 - - 3,798.98 101 1000 10110000 5205 FICA/MEDICARE E 16,708.48 - 16,708.48 10,548.45 - - 16,708.48 101 1000 10110000 5206 CALPERS RETIREMENT E 373,570.76 - 373,570.76 218,661.01 - - 373,570.76 101 1000 10110000 5208 WORKERS' COMPENSATION E 50,418.58 - 50,418.58 31,763.40 - - 50,418.58 101 1000 10110000 5209 DEFERRED COMPENSATION E 78,599.79 - 78,599.79 45,973.50 - - 78,599.79 101 1000 10110000 5211 RETIREE HEALTH SAVINGS E 30,919.56 - 30,919.56 17,073.48 - - 30,919.56 101 1000 10110000 5212 UNEMPLOYMENT E 4,609.24 - 4,609.24 2,915.60 - - 4,609.24 101 1000 10110000 5310 OPERATING MATERIALS & SUPPLIES E 3,500.00 - 3,500.00 944.09 - - 3,500.00 101 1000 10110000 5311 POSTAGE E 350.00 - 350.00 37.77 - - 350.00 101 1000 10110000 5312 SPECIAL ACTIVITY SUPPLIES E 42,600.00 - 42,600.00 15,352.67 - - 42,600.00 101 1000 10110000 5314 FUEL E 1,104.11 - 1,104.11 - - - 1,104.11 101 1000 10110000 5319 DONATIONS EXPENSE E 70,000.00 - 70,000.00 - - - 70,000.00 101 1000 10110000 5321 VEHICLE OPERATIONS E 7,682.17 - 7,682.17 4,481.27 - - 7,682.17 101 1000 10110000 5360 COMPUTERS HARDWARE E 547,245.28 - 547,245.28 319,226.41 - - 547,245.28 101 1000 10110000 5361 COMPUTERS SOFTWARE E - - - 23,000.00 - - - 101 1000 10110000 5400 DUES & MEMBERSHIPS E 112,000.00 - 112,000.00 43,790.35 - - 112,000.00 101 1000 10110000 5409 GENERAL LIABILITY E 150,773.90 - 150,773.90 87,951.44 - - 150,773.90 101 1000 10110000 5710 PROFESSIONAL/TECHNICAL SERVICE E 650,000.00 826,082.45 1,476,082.45 437,111.73 (179,482.60) - 1,476,082.45 101 1000 10110000 5720 ADVERTISING E 3,500.00 - 3,500.00 2,500.00 - - 3,500.00 101 1000 10110000 5725 SPONSORSHIP EXPENSE E 150,000.00 (147,383.44) 2,616.56 2,616.56 - - 2,616.56 101 1000 10110000 5730 PRINTING/BINDING E 215.00 - 215.00 54.28 - - 215.00 101 1000 10110000 5790 REPAIR & MAINTENANCE SERVICES E 8,180.00 - 8,180.00 - - - 8,180.00 101 1000 10110000 5900 MEETINGS & CONFERENCES E 20,000.00 - 20,000.00 6,630.79 - - 20,000.00 101 1000 10110000 5910 TRAVEL/MILEAGE REIMBURSEMENT E 26,480.00 - 26,480.00 8,873.65 - - 26,480.00 101 1000 10110000 5920 TRAINING E 6,000.00 - 6,000.00 - - - 6,000.00 101 1020 10110200 5101 FULL-TIME SALARIES E 125,236.02 - 125,236.02 76,591.41 - - 125,236.02 101 1020 10110200 5201 HEALTH/DENTAL INSURANCE E 28,781.52 - 28,781.52 16,920.71 - - 28,781.52 101 1020 10110200 5202 LIFE INSURANCE E 138.26 - 138.26 80.73 - - 138.26 101 1020 10110200 5203 ACCIDENTAL DEATH DISMEMBER E 31.56 - 31.56 18.37 - - 31.56 101 1020 10110200 5204 LT/ST DISABILITY E 514.72 - 514.72 298.40 - - 514.72 101 1020 10110200 5205 FICA/MEDICARE E 1,815.92 - 1,815.92 1,111.45 - - 1,815.92 101 1020 10110200 5206 CALPERS RETIREMENT E 40,600.66 - 40,600.66 24,810.23 - - 40,600.66 101 1020 10110200 5208 WORKERS' COMPENSATION E 5,485.34 - 5,485.34 3,354.63 - - 5,485.34 101 1020 10110200 5209 DEFERRED COMPENSATION E 6,261.80 - 6,261.80 3,829.59 - - 6,261.80 101 1020 10110200 5211 RETIREE HEALTH SAVINGS E 2,100.00 - 2,100.00 1,216.25 - - 2,100.00 101 1020 10110200 5212 UNEMPLOYMENT E 500.94 - 500.94 306.41 - - 500.94
REVENUE TOTAL
FUND DEPT/DIV ORG OBJ ACCOUNT DESCRIPTION TYPE FY26 ORIGINAL APPROP FY26 XFER/ADJ FY26 REVISED
BUDGET
FY26 YTD
EXPENDED
FY26
ENCUMBRANCES
FY26 MID-YEAR
ADJ/REQUESTS
FY26 MID-YEAR
REVISED BUDGET PROJECT STRING
ATTACHMENT B
FY 2026 MID-YEAR ADJUSTMENTS - DETAIL
101 1020 10110200 5310 OPERATING MATERIALS & SUPPLIES E 9,600.00 (1,500.00) 8,100.00 7,589.65 - - 8,100.00 101 1020 10110200 5312 SPECIAL ACTIVITY SUPPLIES E 20,300.00 (15,000.00) 5,300.00 1,692.73 - - 5,300.00 101 1020 10110200 5316 EMERGENCY SUPPLIES E 64,000.00 736.02 64,736.02 7,586.70 - - 64,736.02 101 1020 10110200 5330 RENTALS/LEASES E - 5,000.00 5,000.00 2,914.00 - - 5,000.00 101 1020 10110200 5360 COMPUTERS HARDWARE E 280,113.06 - 280,113.06 163,399.29 - - 280,113.06 101 1020 10110200 5371 RADIO COMMUNICATIONS E 24,000.00 - 24,000.00 13,873.07 2,914.14 - 24,000.00 101 1020 10110200 5400 DUES & MEMBERSHIPS E 1,575.00 - 1,575.00 79.99 - - 1,575.00 101 1020 10110200 5409 GENERAL LIABILITY E 20,103.19 - 20,103.19 11,726.86 - - 20,103.19 101 1020 10110200 5700 SERVICES E - 1,500.00 1,500.00 1,150.00 - - 1,500.00 101 1020 10110200 5710 PROFESSIONAL/TECHNICAL SERVICE E 339,000.00 18,000.00 357,000.00 25,755.77 - - 357,000.00 101 1020 10110200 5720 ADVERTISING E 8,000.00 (8,000.00) - - - - - 101 1020 10110200 5900 MEETINGS & CONFERENCES E 8,000.00 - 8,000.00 774.00 - - 8,000.00 101 1020 10110200 5910 TRAVEL/MILEAGE REIMBURSEMENT E 20,000.00 - 20,000.00 - - - 20,000.00 101 1020 10110200 5920 TRAINING E 2,000.00 3,600.00 5,600.00 3,600.00 (3,600.00) - 5,600.00 101 1030 10110300 5101 FULL-TIME SALARIES E 241,286.76 - 241,286.76 151,737.87 - - 241,286.76 101 1030 10110300 5104 TEMPORARY SALARIES E 43,000.00 - 43,000.00 17,797.82 - - 43,000.00 101 1030 10110300 5201 HEALTH/DENTAL INSURANCE E 38,946.72 - 38,946.72 22,896.94 - - 38,946.72 101 1030 10110300 5202 LIFE INSURANCE E 266.38 - 266.38 155.37 - - 266.38 101 1030 10110300 5203 ACCIDENTAL DEATH DISMEMBER E 60.80 - 60.80 35.46 - - 60.80 101 1030 10110300 5204 LT/ST DISABILITY E 991.69 - 991.69 577.08 - - 991.69 101 1030 10110300 5205 FICA/MEDICARE E 3,498.66 - 3,498.66 2,456.97 - - 3,498.66 101 1030 10110300 5206 CALPERS RETIREMENT E 78,223.52 - 78,223.52 47,814.84 - - 78,223.52 101 1030 10110300 5208 WORKERS' COMPENSATION E 10,568.36 - 10,568.36 7,425.73 - - 10,568.36 101 1030 10110300 5209 DEFERRED COMPENSATION E 12,064.34 - 12,064.34 7,380.41 - - 12,064.34 101 1030 10110300 5211 RETIREE HEALTH SAVINGS E 7,778.83 - 7,778.83 7,128.25 - - 7,778.83 101 1030 10110300 5212 UNEMPLOYMENT E 965.15 - 965.15 678.14 - - 965.15 101 1030 10110300 5310 OPERATING MATERIALS & SUPPLIES E 107,500.00 149,500.00 257,000.00 2,316.38 - - 257,000.00 101 1030 10110300 5311 POSTAGE E 1,120.00 - 1,120.00 105.72 - - 1,120.00 101 1030 10110300 5312 SPECIAL ACTIVITY SUPPLIES E 900,000.00 170,500.00 1,070,500.00 52,440.10 - - 1,070,500.00 101 1030 10110300 5360 COMPUTERS HARDWARE E 523,728.56 - 523,728.56 305,508.33 - - 523,728.56 101 1030 10110300 5400 DUES & MEMBERSHIPS E 372,269.00 - 372,269.00 302,198.75 - - 372,269.00 101 1030 10110300 5409 GENERAL LIABILITY E 54,455.35 - 54,455.35 31,765.62 - - 54,455.35 101 1030 10110300 5414 PROPERTY TAX ON LAND E 5,000.00 - 5,000.00 1,397.27 - - 5,000.00 101 1030 10110300 5710 PROFESSIONAL/TECHNICAL SERVICE E 465,000.00 (25,000.00) 440,000.00 178,539.47 10,250.00 - 440,000.00 101 1030 10110300 5720 ADVERTISING E - 30,000.00 30,000.00 26,915.00 - - 30,000.00 101 1030 10110300 5725 SPONSORSHIP EXPENSE E 7,500.00 - 7,500.00 - - - 7,500.00 101 1030 10110300 5798 VANDALISM E - 119,871.13 119,871.13 15,230.64 - - 119,871.13 101 1030 10110300 5900 MEETINGS & CONFERENCES E - 25,000.00 25,000.00 4,200.00 - - 25,000.00 101 1030 10110300 5910 TRAVEL/MILEAGE REIMBURSEMENT E 45,000.00 (25,000.00) 20,000.00 3,470.11 - - 20,000.00 101 1040 10110400 5101 FULL-TIME SALARIES E 125,236.02 - 125,236.02 84,320.96 - - 125,236.02 101 1040 10110400 5201 HEALTH/DENTAL INSURANCE E 20,578.20 - 20,578.20 13,229.49 - - 20,578.20 101 1040 10110400 5202 LIFE INSURANCE E 138.26 - 138.26 80.98 - - 138.26 101 1040 10110400 5203 ACCIDENTAL DEATH DISMEMBER E 31.56 - 31.56 18.42 - - 31.56 101 1040 10110400 5204 LT/ST DISABILITY E 1,390.70 - 1,390.70 809.15 - - 1,390.70 101 1040 10110400 5205 FICA/MEDICARE E 1,815.92 - 1,815.92 1,196.47 - - 1,815.92 101 1040 10110400 5206 CALPERS RETIREMENT E 40,600.66 - 40,600.66 24,817.48 - - 40,600.66 101 1040 10110400 5208 WORKERS' COMPENSATION E 5,485.34 - 5,485.34 3,693.19 - - 5,485.34 101 1040 10110400 5209 DEFERRED COMPENSATION E 6,261.80 - 6,261.80 3,830.73 - - 6,261.80 101 1040 10110400 5210 PERS LONG TERM CARE E 1,080.04 - 1,080.04 660.49 - - 1,080.04 101 1040 10110400 5211 RETIREE HEALTH SAVINGS E 3,000.00 - 3,000.00 1,737.50 - - 3,000.00 101 1040 10110400 5212 UNEMPLOYMENT E 500.94 - 500.94 337.33 - - 500.94 101 1040 10110400 5312 SPECIAL ACTIVITY SUPPLIES E 32,250.00 - 32,250.00 5,699.97 - - 32,250.00 101 1040 10110400 5400 DUES & MEMBERSHIPS E 1,950.00 - 1,950.00 1,375.00 - - 1,950.00 101 1040 10110400 5409 GENERAL LIABILITY E 20,103.19 - 20,103.19 11,726.86 - - 20,103.19 101 1040 10110400 5710 PROFESSIONAL/TECHNICAL SERVICE E 7,000.00 - 7,000.00 1,925.00 - - 7,000.00 101 1040 10110400 5910 TRAVEL/MILEAGE REIMBURSEMENT E 9,000.00 - 9,000.00 4,899.51 - - 9,000.00 101 1100 10111000 5105 SALARIES- OTHER E 136,500.00 - 136,500.00 47,450.00 - - 136,500.00 101 1100 10111000 5201 HEALTH/DENTAL INSURANCE E 251,811.36 - 251,811.36 185,632.08 - - 251,811.36 101 1100 10111000 5202 LIFE INSURANCE E 552.00 - 552.00 268.64 - - 552.00 101 1100 10111000 5203 ACCIDENTAL DEATH DISMEMBER E 126.00 - 126.00 61.32 - - 126.00 101 1100 10111000 5205 FICA/MEDICARE E 1,196.25 - 1,196.25 922.04 - - 1,196.25 101 1100 10111000 5206 CALPERS RETIREMENT E - - - 8,925.60 - - -