Lathrop City Council
September 9, 2024

179
CITY OF LATHROP — EMERGENCY CONTRACT WITH NEXTGEN ALPHA UPFITTING

FOR THE PURCHASE AND INSTALLATION OF POLICE VEHICLE EQUIPMENT n) Venue. In the event that suit is brought by either party hereunder, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California. o) Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement fees,
may recover
incurred
its
or
reasonable
expended in
costs,
connection
including
with
reasonable
such action
attorney' s
against
the non -prevailing party.
17) Notice to Proceed
Prior to commencing work under this agreement, CONTRACTOR shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONTRACTOR for any services prior to issuance of the Notice to Proceed.
18) Signatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONTRACTOR and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

180
CITY OF LATHROP — EMERGENCY CONTRACT WITH NEXTGEN ALPHA UPFITTING

FOR THE PURCHASE AND INSTALLATION OF POLICE VEHICLE EQUIPMENT Approved as to Form: City of Lathrop
City Attorney
Salvador Navarrete
Recommended for Approval: City of Lathrop
Approved By:

Reso #:

CONTRACTOR:

Date
Park, Recreation, and Fleet Services Department
9 .? Ak
TodSeb an Date
Director
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
NextGen Alpha Upfitting
8400 Carbide Ct., Suite A
Sacramento, CA 95828
Fed ID # 87- 32139945
Business License # 20938
Signature Date
Print Name and Title)

181

EXHIBIT A
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Sumeet@NextGenAlphaUpfitting. Net
NEXTGENALPHAUPFITTING. NET

ADDRESS
Lathrop Pd
940 River Islands Parkway,
Lathrop CA 95330
ESTIMATE # DATE
1921 07/ 11/ 2024

ITEM DESCRIPTION

EXPIRATION DATE
09/ 11/ 2024
2024 FORD EXPLORER CAPT BUILD

LIGHTING

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
NG ORDER ENFWB01 EFZ

NFORCE INTERIOR LIGHTBAR
RW/ BW
NG ORDER ENFWB01 EP2

NFORCE REAR INTERIOR LIGHTBAR RA/ BA
NG ORDER SOS EMPS4STS5RBW mpower HD® 4" Fascia Light w/ Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White -

GRILL LIGHTS
SOS PMP2BKDGAJ 90 Degree Deck/ Grille Adjustable Bracket Kit for mpower® 4" Fascia Light w/ Stud Mount - Black
NG ORDER EMPS4STS5RBW
mpower® HD 4" Light, 18" hard wire w/ sync option, SAE
Class 1 & CA Title 13, 9- 32 Vdc, Clear Lens, 18 LED,
Tricolor - Red/ Blue/ White
REAR 1/ 4 CARGO WINDOW
Estimate

QTY RATE AMOUNT

0.0 0.0
1 1,50. 0 1,50. 00T
1 985. 00 985. 00T
2 148. 55 297. 10T
2 15. 00 30. 00T
2 148. 55 297. 10T
SOS PMP2WSSSB Dual Windshield Mpower Light Shrouds 2 19. 00 38. 00T for the 3 and 4 Inch
Fascia Stud Mount Light
NG ORDER PMP2BK012 2 22. 00 44. 00T
SIDE MOUNT BRACKET" MPOWER
SOS ELUC3H010J Universal UnderCover Screw -In LED Insert Single Light Kit, 2 92. 49 184. 98T 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue -

REAR TAIL LIGHT STROBES
MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED - HATCH 2 48. 95 97.0T

DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD - 1. 5X3 INCH, 3 LED - 1 58. 95 58. 95T

HATCH DOME LIGHT
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 2 148. 55 297. 10T 182
ITEM'

NG ORDER
SOS ETSS100J
Services

PC INSTALLATION

NG SHOP SUPPLIES

NG ORDER

NG ORDER

NG ORDER

NG ORDER
BSS 5026

NG SHIP IN

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

DESCRIPTION
sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White -

REAR HATCH WARNING LIGHTS
SIREN
ENGSA5200HPP
bluePRINT® 500 Series Handheld Remote Control System,
10-6v - 200 watt dual -tone
100J Series Composite Speaker w/ Universal Bail Bracket - 100 watt

RIFLE AR RACK IN REAR EXPLORER
KT- GM- SGL-C6
Single weapon mount w/ SC6 lock and brackets

INSTALLATION CHARGE FOR AR GUN RACK IN REAR

OF VEHICLE WITH CUSTOM BRACKETS & HIDDEN
SWITCH

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

ACCESSORIES
CONSOLE SAFE 2020 TO 2024 FORD EXPLORER
MODEL LD2033EX
JD 425- 3816 MAGNETIC MIC
NG7615 12V SOLENOID TIMER UNIT ADJUSTABLE
100A WG AUTOMOTIVE 12V CIRCUIT BREAKER
ST Blade Fuse Block - 12 Circuits with Negative Bus and Cover

SHIPPING IN COST FROM VENDOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION LABOR CHARGE FOR ABOVE

EQUIPMENT PER LATHROP POLICE DEPARTMENT

SPEC & ONE EACH DEPARTMENT SUPPLIED RADIO,
3EA ANTENNA & CABLE
1 EA FUEL SENSOR
BALLASTIC PANELS LVL III+
01-0358
FORD UTILITY 2020 & NEWER LVL III+

DRIVER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

DRIVER SIDE BALLISTIC PANEL
01-0359
FORD UTILITY 2020 & NEWER LVL III+

PASSENGER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

QTY RATE AMOUNT

0.0 1 1, 249. 95 1, 249. 95T
2 210. 06 420. 12T
1 351. 00 351. 00
1 1, 000. 1, 000.0T
1 100. 00 100. 0T

0.0 1 395. 00 395. 00T
2 44. 95 89. 90T
1 189. 99 189. 9T
1 34. 99 34. 99T
1 49. 99 49. 99T
1 600. 00 600. 00
1 395. 00 395. 00T
1 5, 350. 0 5, 350. 00T
1 1, 499. 00 1, 499. 00T

25. 00
1 500. 00
1 1, 499. 00

25. 00T
500. 0T
1, 499. 00T

25. 00 25. 00T
183
ITEM'

NG INSTALATION

NG SHIP IN

DESCRIPTION

ACCESSORIES

PASSENGER SIDE BALLISTIC PANEL

SHIPPING IN COST FROM VENDOR

NG WINDOW TINT WINDOW TINT PER DEPARTMENT SPEC

WINDOW TINT PER DEPARTMENT SPEC
35% WINDOW BROW
5% ALL WINDOWS

SUBTOTAL
TAX
TOTAL
Accepted By Accepted Date

QTY RATE AMOUNT
1 500. 00
1 125. 00
1 550. 00
500. 0T
125. 00T
550. 0T
18, 429. 07
1, 529. 33
19, 958. 40
184
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Su meet@ NextGenAlphaUpfitti ng. Net
NEXTGENALPHAUPFITTING. NET
ESTIMATE #
1923
ITEM

NG ORDER

ADDRESS
Lathrop Pd
940 River Islands Parkway,
Lathrop CA 95330
DATE
07/ 11/ 2024

DESCRIPTION

EXPIRATION DATE
09/ 11/ 2024
2024 UTILITY LT BUILD 1 OF 2

LIGHTING
ENFWBO1 EFZ

NFORCE INTERIOR LIGHTBAR
RW/ BW
Estimate

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330

QTY RATE AMOUNT

0.0 0.0
1 1,50. 0 1,50. 00T
NG ORDER ENFWBO1 EP2 1 985. 00 985. 00T

NFORCE REAR INTERIOR LIGHTBAR RA/ BA
NG ORDER SOS EMPS4STS5RBW mpower HD® 4" Fascia Light w/ 2 148. 55 297. 10T Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White -

GRILL LIGHTS
SOS PMP2BKDGAJ 90 Degree Deck/ Grille Adjustable Bracket Kit for mpower0 2 15. 00 30. 00T 4" Fascia Light w/ Stud Mount - Black
NG ORDER EMPS4STS5RBW 2 148. 55 297. 10T
mpower® HD 4" Light, 18" hard wire w/ sync option, SAE
Class 1 & CA Title 13, 9- 32 Vdc, Clear Lens, 18 LED,
Tricolor - Red/ Blue/ White
REAR 1/ 4 CARGO WINDOW
SOS PMP2WSSSB Dual Windshield Mpower Light Shrouds 2 19. 00 38. 00T for the 3 and 4 Inch
Fascia Stud Mount Light
NG ORDER PMP2BK012 2 22. 00 44. 00T
SIDE MOUNT BRACKET" MPOWER
SOS ELUC3H010J Universal UnderCover Screw -In LED Insert Single Light Kit, 2 92. 49 184. 98T 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue -

REAR TAIL LIGHT STROBES
MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED - HATCH 2 58. 95 117. 90T

DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD - 1. 5X3 INCH, 3 LED - 1 58. 95 58. 95T

HATCH DOME LIGHT
SOS EMPS2SMS5RBW mpower0 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 2 148. 55 297. 10T 185

ITEM DESCRIPTION QTY RATE AMOUNT
SOS ENGSA582RSP
SOS ETSS100J
TPS AC- UV20- HC
sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White -

REAR HATCH WARNING LIGHTS
SIREN
500 series remote siren with button control, 10-6v
100J Series Composite Speaker w/ Universal Bail Bracket - 100 watt

CONSOLE
1 1,49. 50
2 210. 06

0.0 1,49. 50T
420. 12T
FORD POLICE INTERCEPTOR UTILITY ADJUSTABLE 1 0.0 0.0T

HARNESS COVER MADE FOR VEHICLE SPECIFIC

CONSOLES
TPS CC- 20- UVLP- 17 2020 FORD POLICE INTERCEPTOR UTILITY SPECIFIC 1 469. 75 469. 75T 17" LOW -PROFILE CONSOLE WITH COMPUTER DECK
NG ORDER TPS FP- SO500- R 1 0.0 0.0T

SOUNDOFF FACEPLATE
TPS FP- MXTL2500 3" FACEPLATE MOTOROLA XTL2500/ XTL5000 / 1 0.0 0.0T APX6500 05,7, REMOTE HEAD
TPS FP- BLNK1 1" BLANK FILLER PLATE 2 0.0 0.0T
TPS FP- BLNK2 2" BLANK FILLER PLATE 2 0.0 0.0T
TPS FP- USB- 2DC 2" FACEPLATE DC OUTLET / USB CUTOUTS 1 68. 85 68. 85T

ELECTRONICS INCLUDED
TPS AC- INBHG INTERNAL DUAL BEVERAGE HOLDER 1 52. 85 52. 85T TPS AC- MCM1 MICROPHONE CLIP PLATE AND CLIP ASSEMBLY 2 15. 39 30. 78T TPS AC- TB- ARMMNT- CONSOLE MOUNTED HEIGHT ADJUSTABLE ARMREST 1 175. 55 175. 5T 58 WITH STANDARD SIZE ARM REST FOAM PAD
TPS CM- UMSH- SA- LED CONSOLE SHORT BRACKET U -MOUNT COMPUTER 1 317. 95 317. 95T

MOUNT WITH ROTATING SWING -ARM
NG ORDER GETAC S410 - DOCKING STATION MOUNT WITH 1 1, 295. 00 1, 295. 00T POWER
NG ORDER GETAC S410 DOCKING STATION POWER SUPPLY 1 189. 99 189. 9T NG ORDER GK10301 S1 U 1 532. 89 532. 89T
D T -Rail Mount 1 Small & 1 Universal Lock # 2 Key
NG ORDER GF1092ITU20 1 244. 13 244. 13T
T -RAIL FREE STANDING BRACKET UTILITY 2024
NG ORDER GETAC S410 DOCKING STATION POWER SUPPLY 1 189. 99 189. 9T NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 395. 00 395. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION LABOR CHARGE FOR ABOVE 1 6, 750. 0 6, 750. 00T

EQUIPMENT PER LATHROP POLICE DEPARTMENT
SPEC, ONE EACH DEPARTMENT SUPPLIED 1 EA RADIO,
3EA ANTENNA, CABLE & PREWIRE FOR AXON
1 EA FUEL SENSOR

BOX / LIFT TRAY / ELETRONICS TRAY
FORD POLICE INTERCEPTOR UTILITY ELEVATED BOX 1 289. 50 289. 50T MOUNT
TPS AC- EB- SL- TRAY 2020+ PI Utility electronics tray, 37. 5" wide x 23. 6" long. 1 315. 6 315. 6T TPS CP- UV20- MNT- EB
186
ITEM
TPS AC- EB- TRAYFENCE

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER
BSS 7615B
BSS 5026

NG SHIP IN

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN

NG WINDOW TINT
Accepted By

DESCRIPTION QTY RATE AMOUNT
2020+ PI Utility electronics tray fence, 37" wide x 5.6" tall for AC- EB- SL- TRAY only.

TROY
TPS CP- GB44248- PB- T

BOX ELEVATED

INCLUDING SIMPLEX LOCK AND TOP LIP

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR BOX, LIFT TRAY &

ELETRONICS TRAY

ACCESSORIES
100A WG AUTOMOTIVE 12V CIRCUIT BREAKER
ATD Automatic Timer Disconnect
ST Blade Fuse Block - 12 Circuits with Negative Bus and Cover

SHIPPING IN COST FROM VENDOR
BALLASTIC PANELS LVL III+
01-0358
FORD UTILITY 2020 & NEWER LVL III+

DRIVER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

DRIVER SIDE BALLISTIC PANEL
01-0359
FORD UTILITY 2020 & NEWER LVL III+

PASSENGER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

PASSENGER SIDE BALLISTIC PANEL

SHIPPING IN COST FROM VENDOR

WINDOW TINT PER DEPARTMENT SPEC
35% WINDOW BROW
5% ALL WINDOWS

SUBTOTAL
TAX
TOTAL
Accepted Date

50. 25
1 1, 695. 5
1 75. 00
1 650. 00
1 34. 99
1 189. 99
1 49. 99
1 600. 0
1 1, 499. 00
1 25. 00
1 500. 00
1 1, 499. 00
1 25. 00
1 500. 00
1 125. 00
1 550. 00

50. 25T
1, 695. 55T

75. 00T
650. 0T

0.0 34. 99T
189. 9T

49. 99T
600. 0T
1, 499. 00T

25. 00T
500. 0T
1, 499. 00T

25. 00T
500. 0T
125. 00T
550. 0T
24, 456.0
2, 139. 94
26, 596. 34
187
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Sumeet@NextGenAlphaUpfitting. Net
NEXTGENALPHAUPFITTING. NET

ADDRESS
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
ESTIMATE # DATE
1982 08/ 20/24

ITEM DESCRIPTION,

EXPIRATION DATE
09/ 20/24

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
2024 UTILITY SGT. WATCH COMMAND 1 OF 3

LIGHTING

NG ORDER SOS NFORCE NXT RW BW AMBER REAR WITH RED
BLUE TOP LENSES AND *** BUILT IN OPTICOM*** 54"

NG ORDER MPOWER TRAFFIC ADVISOR AMBER
SOS ENT3B3D Intersector Surface Mount Light, 9- 32 Vdc, Black Housing, 16 LEDs, Dual Color - Red/ White
SOS ENT3B3E Intersector Surface Mount Light, 9- 32 Vdc, Black Housing, 16 LEDs, Dual Color - Blue/ White
SOS PMP2BKUMB4 Under Mirror Mount Bracket Kit ( each) for installation on Ford PI Utility 2020-023 for use with mpower® 3" and 4" Stud or Quick Mount and Intersector Surface Mount
NG ORDER EMPS4STS5RBW
mpower HD® 4" Fascia Light w/
Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White -

FRONT PUSH BUMPER LIGHTING
NG ORDER PMP4BKRKLB

MPOWER HD ROCKER BRACKET

FOR SIDE OF PUSH BUMPER
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White

REAR LICENSE PLATE
SOS ELUC3H010J
Estimate
AMOUNT
1 4, 025.0 4, 025.0T
1 834.4 834.T
1 198. 55 198. 55T
1 198. 55 198. 55T
2 28. 00 56. 00T
4 148. 55 594. 20T
2 24. 99 49. 98T
2 148. 55 297. 10T
Universal UnderCover Screw -In LED Insert Single Light Kit, 2 92. 49 184. 98T 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue

REAR TAIL LIGHTS STROBES
MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED 2 58. 95 117. 90T

HATCH DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD - 1. 5X3 INCH, 3 LED 1 58. 95 58. 95T 188
ITEM
SOS EMPS2SMS5RBW

SOS ECVDMLTALOO
SOS ENGSA582RSP
SOS ETSS100J

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION
WPS 36- 2125
WPS 36- 2125PB
WPS 36- 6005S2

DESCRIPTION

HATCH DOME LIGHT
mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White

REAR HATCH WARNING LIGHTS
LED Dome Light, 6" Round w/ Red LED Night Light, 10- 30v White LEDs/ White Lens

DOME LIGHT OVER CENETER CONSOLE

SIREN/PEAKER
500 series remote siren with button control, 10-6v
100J Series Composite Speaker w/ Universal Bail Bracket - 100 watt

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR ALL LIGHTING, SIREN,

SPEAKER, RUNNING ALL WIRE & PROGRAMMING

SPOTLIGHT
EWL9111SL
Golight® SL Remote Control Spotlight, Driver Side, Dash Control included
PWLBK001
Golight® SL Bracket, Driver Side Mount on Ford PI Utility

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR SPOTLIGHTS &

PROGRAMMING DRIVER SIDE
EWL9114SL
Golight® SL Remote Control Spotlight, Passenger Side
PWLBK002
Golight® SL Bracket, Passenger Side Mount on Ford PI
Utility

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR SPOTLIGHTS &

PROGRAMMING PASSENGER SIDE

PUSH BUMPER SET UP
2020+ FORD UTILITY ELITE Bumper Push Bar; Elite;
Powder Coated; Black; HRPO Steel; 2-3/ 4 Inch Rubber Strip Uprights; Without Wraparound Brush Guard; For Use With
Optional Top Channel
2020+ FORD UTITLITY WRAP Bumper Guard; Elite;
Powder Coated; Black; 7 Gauge HRPO Steel; Dual 2-3/ 4
Inch Wide Rubber Strips; Requires Westin Public Safety
Elite Bumper Push Bar
Bumper Push Bar Top Channel Cover; For Westin Elite
Series Bumper Push Bar; With 2 Soundoff NFORCE Light

QTY RATE AMOUNT
2 148. 55 297. 10T
1 89. 45
1 1,49. 50
1 210. 06
1 125. 00
1 4, 000.
1 760. 0
1 57. 00

25. 00
1 350. 00
1 655. 50
1 57. 00
1 25. 00
1 350. 00
1 474. 95

89. 45T
1,49. 50T
210. 06T
125. 00T
4, 000.0T
760. 0T

57. 00T

25. 00T
350. 0T
655. 50T

57. 00T

25. 00T
350. 0T
474. 95T
510.4 510.4T

42. 99 42. 99T
189
TPS CC- 20- UVLP- 17
TPS AC- UV20- HC

NG ORDER
TPS FP- MXTL2500
TPS FP- BLNK1
TPS FP- BLNK2
TPS FP- USB- 2DC

TPS AC- INBHG
TPS AC- MCM1
TPS AC- TB- ARMMNT58

TPS CM- UMSH- SA- LED

NG ORDER

NG ORDER

NG ORDER

NG ORDER
TPS CP- UV20- MNT- EB

NG ORDER

TPS AC- EB- SL- TRAY
TPS AC- EB- TRAYFENCE

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

ITEM DESCRIPTION QTY RATE AMOUNT
Mounting Holes; Powder Coated; Black; Steel

CONSOLE
2020 FORD POLICE INTERCEPTOR UTILITY SPECIFIC
17" LOW -PROFILE CONSOLE WITH COMPUTER DECK

FORD POLICE INTERCEPTOR UTILITY ADJUSTABLE

HARNESS COVER MADE FOR VEHICLE SPECIFIC

CONSOLES

SOUNDOFF
TPS FP- SO500- R

FACEPLATE
3" FACEPLATE MOTOROLA XTL2500/ XTL5000 /
APX6500 05,7, REMOTE HEAD
1" BLANK FILLER PLATE
2" BLANK FILLER PLATE
2" FACEPLATE DC OUTLET / USB CUTOUTS

ELECTRONICS INCLUDED

INTERNAL DUAL BEVERAGE HOLDER

MICROPHONE CLIP PLATE AND CLIP ASSEMBLY

CONSOLE MOUNTED HEIGHT ADJUSTABLE ARMREST

WITH STANDARD SIZE ARM REST FOAM PAD

CONSOLE SHORT BRACKET U -MOUNT COMPUTER

MOUNT WITH ROTATING SWING - ARM

DOCKING STATION
GETAC S410 - DOCKING STATION MOUNT WITH
POWER
GETAC S410 DOCKING STATION POWER SUPPLY

GUN LOCK
GK10301 S1 U
D T -Rail Mount 1 Small & 1 Universal Lock # 2 Key
GF10921TU20
T -RAIL FREE STANDING BRACKET UTILITY 2024

FORD POLICE INTERCEPTOR UTILITY ELEVATED BOX
MOUNT
TP- 20- FDUV- R
2020-4 PI Utility rear partition, square - hole window, square -hole side panels.
2020+ PI Utility electronics tray, 37. 5" wide x 23. 6" long. 2020+ PI Utility electronics tray fence, 37" wide x 5. 6" tall for AC- EB- SL- TRAY only.

TPS
TROY
CP- GB44248- PB- T

BOX ELEVATED

INCLUDING SIMPLEX LOCK AND TOP LIP

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR PUSH BUMPER WITH

LIGHTS WITH WRAPS, CENTER CONSOLE, WEAPONS

RACK W/ FREE STANDING BRACKET, COMPUTER
469. 75
1 0.0

0.0 0.0
1 0.0
1 0.0
1 68. 95
1 52. 85
2 15. 39
1 175. 55
469. 75T

0.0T

0.0T

0.0T

0.0T

0.0T

68. 95T

52. 85T

30. 78T
175. 5T
317. 95 317. 95T
1 1, 295. 00 1, 295. 00T
1 189. 99
1 532. 89
1 244. 13
1 289. 50
1 475. 92
315. 65
1 50. 25
1 1, 695. 5
1 225. 00
1 1, 500. 0
189. 9T
532. 89T
244. 13T
289. 50T
475. 92T
315. 6T

50. 25T
1, 695. 55T
225. 00T
1, 500. 00T
190

ITEM DESCRIPTION QTY RATE AMOUNT
MM MMSU- 1

NG ORDER
BSS 7615B
BSS 5026

NG ORDER

NG SHIP IN

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN
Accepted By

MOUNT WITH DOCKING STATION WITH POWER, REAR

PARTITION & LIFT UP ELECTRONIC TRAY & BOX

ACCESORIES
Magnetic Mic Single Unit
1 Single Unit Conversion Kit
AXON PRE -WIRE CAT 6 CABLE 25
ATD Automatic Timer Disconnect
ST Blade Fuse Block - 12 Circuits with Negative Bus and Cover
100 AMP 12V CIRCUIT BREAKER

SHIPPING IN COST FROM VENDOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION OF CUSTOMER SUPPLIED MODEM,
1 EA RADIO WITH 3EA ANTENNA, CABLE AND AXON

SYSTEM( PRE- WIRE IF POSSIBLE),

INSTALLATION OF OPTICOM - OPTICOM TO BE WIRE
CODE 3 OP AND BUTTON CONTROLLED AND GPS UNIT

SUPPLIED)
1 EA FUEL SENSOR
BALLASTIC PANELS LVL III+
01-0358
FORD UTILITY 2020 & NEWER LVL III+

DRIVER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

DRIVER SIDE BALLISTIC PANEL
01-0359
FORD UTILITY 2020 & NEWER LVL III+

PASSENGER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

PASSENGER SIDE BALLISTIC PANEL

SHIPPING IN COST FROM VENDOR

SUBTOTAL
TAX
TOTAL
Accepted Date
2 39. 99
2 29. 99
1 189. 99
1 65. 49
1 49. 99
750. 00
125. 00

79. 98T

59. 98T
189. 9T

65. 49T

49. 99T
750. 0T
125. 00T
1 1, 650. 0 1, 650. 00T
1 1, 499. 00 1, 499. 00T

25. 00
1 500. 00
1 1, 499. 00
1 25. 00

25. 00T
500. 0T
1, 499. 00T

25. 00T
1 500. 00 500. 0T
1 125. 00 125. 00T
30, 868. 2
2, 700. 97
33, 569. 25
191
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Sumeet@NextGenAlphaUpfitting. Net
NEXTGENALPHAUPFITTING. NET
ESTIMATE #
1922
ITEM

NG ORDER

ADDRESS
Lathrop Pd
940 River Islands Parkway,
Lathrop CA 95330
DATE
07/ 11/ 2024

DESCRIPTION

EXPIRATION DATE
09/ 11/ 2024

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
2024 UTILITY K9 BUILD 1 OF 4

LIGHTING

SOS NFORCE NXT RW BW AMBER REAR WITH RED
BLUE TOP LENSES AND *** BUILT IN OPTICOM*** 54"

NG ORDER SOS MPOWER TRAFFIC ADVISOR AMBER
SOS ENT3B3D Intersector Surface Mount Light, 9- 32 Vdc, Black Housing, 16 LEDs, Dual Color - Red/ White
SOS ENT3B3E Intersector Surface Mount Light, 9- 32 Vdc, Black Housing, 16 LEDs, Dual Color - Blue/ White
SOS PMP2BKUMB4 Under Mirror Mount Bracket Kit ( each) for installation on Ford PI Utility 2020-023 for use with mpower® 3" and 4" Stud or Quick Mount and Intersector Surface Mount
NG ORDER SOS EMPS4STS5RBW mpower HD® 4" Fascia Light w/ Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White -

TOP & SIDE OF PUSH BUMPER
SOS PMP4BKRKLB MPOWER HD ROCKER BRACKET

FOR SIDE PUSH BUMPER
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White -

REAR LIC LIGHTS
SOS ELUC3H010J Universal UnderCover Screw -In LED Insert Single Light Kit, 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue -

REAR TAIL LIGHT STROBES
MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED - HATCH 2 58. 95

DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD - 1. 5X3 INCH, 3 LED - 1 58. 95

HATCH DOME LIGHT
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 2 148. 55

NG ORDER
Estimate

TY RATE A OUNT

0.0 0.0
1 4, 025.0 4, 025.0T
834.4
198. 55
834.T
198. 55T
198. 55 198. 55T
2 28. 00
4 148. 55
2 24. 99
2 148. 55
2 92. 49

56. 00T
594. 20T

49. 98T
297. 10T
184. 98T
117. 90T

58. 95T
297. 10T
192

ITEM DESCRIPTION QTY RATE AMOUNT
sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White -

REAR HATCH WARNING LIGHTS
SOS ECVDMLTALOO LED Dome Light, 6" Round w/ Red LED Night Light, 10- 30v 1 89. 45 89. 45T White LEDs/ White Lens - FRONT DOME LIGHT
SIREN 0.0
SOS ENGSA582RSP 500 series remote siren with button control, 10-6v 1 1,49. 50 1,49. 50T SOS ETSS100J 100J Series Composite Speaker w/ Universal Bail Bracket - 2 210. 06 420. 12T 100 watt
NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 125. 00 125. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION CHARGE FOR ALL LIGHTING, SIREN, 1 4, 000. 4, 000.0T

SPEAKER, RUNNING ALL WIRE & PROGRAMMING

SPOTLIGHT
NG ORDER EWL9111SL 1 760. 00 760. 0T
Golight® SL Remote Control Spotlight, Driver Side, Dash Control included
NG ORDER PWLBK001 1 57. 00 57. 00T
Golight® SL Bracket, Driver Side Mount on Ford PI Utility NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 25. 00 25. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION CHARGE FOR SPOTLIGHTS & 1 350. 00 350. 0T

PROGRAMMING DRIVER SIDE
NG ORDER EWL9114SL 1 655. 50 655. 50T
Golight® SL Remote Control Spotlight, Passenger Side
NG ORDER PWLBK002 1 57. 00 57. 00T
Golight® SL Bracket, Passenger Side Mount on Ford PI
Utility
NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 25. 00 25. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION CHARGE FOR SPOTLIGHTS & 1 350. 00 350. 0T

PROGRAMMING PASSENGER SIDE
PUSH BUMPER SETUP 0.0
WPS 36- 2125 2020+ FORD UTILITY ELITE Bumper Push Bar; Elite; 1 474. 95 474. 95T Powder Coated; Black; HRPO Steel; 2-3/ 4 Inch Rubber Strip Uprights; Without Wraparound Brush Guard; For Use With
Optional Top Channel
WPS 36- 6005S2 Bumper Push Bar Top Channel Cover; For Westin Elite 1 42. 99 42. 99T Series Bumper Push Bar; With 2 Soundoff NFORCE Light
Mounting Holes; Powder Coated; Black; Steel
WPS 36- 2125PB 2020+ FORD UTILITY WRAP Bumper Guard; Elite; Powder 1 510.4 510.4T Coated; Black; 7 Gauge HRPO Steel; Dual 2-3/ 4Inch Wide Rubber Strips; Requires Westin Public Safety Elite Bumper Push Bar
CONSOLE 0.0
TPS AC- UV20- HC FORD POLICE INTERCEPTOR UTILITY ADJUSTABLE 1 0.0 0.0T 193
ITEM
TPS CC- 20- UVLP- 17

NG ORDER
TPS FP- MXTL2500
TPS FP- BLNK1
TPS FP- BLNK2
TPS FP- USB- 2DC

TPS AC- INBHG
TPS AC- MCM1
TPS AC- TB- ARMMNT58

TPS CM- UMSH- SA- LED

NG ORDER

NG ORDER

TPS GM- SGRF- MNT
TPS GM- B- SC1AR- BKT
TPS GM- B- OP- SC5- BKT

NG ORDER

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG ORDER

DESCRIPTION

HARNESS COVER MADE FOR VEHICLE SPECIFIC

CONSOLES
2020 FORD POLICE INTERCEPTOR UTILITY SPECIFIC
17" LOW -PROFILE CONSOLE WITH COMPUTER DECK
TPS FP- SO500- RSOUNDOFF FACEPLATE
3" FACEPLATE MOTOROLA XTL2500/ XTL5000 /
APX6500 05,7, REMOTE HEAD
1" BLANK FILLER PLATE
2" BLANK FILLER PLATE
2" FACEPLATE DC OUTLET / USB CUTOUTS

ELECTRONICS INCLUDED

INTERNAL DUAL BEVERAGE HOLDER

MICROPHONE CLIP PLATE AND CLIP ASSEMBLY

CONSOLE MOUNTED HEIGHT ADJUSTABLE ARMREST

WITH STANDARD SIZE ARM REST FOAM PAD

CONSOLE SHORT BRACKET U -MOUNT COMPUTER

MOUNT WITH ROTATING SWING - ARM

DOCKING STATION
GETAC S410 - DOCKING STATION MOUNT WITH
POWER
GETAC S410 DOCKING STATION POWER SUPPLY

GUNLOCK

DUAL WEAPON MOUNT

CLAMSHELL STYLE WEAPON LOCK BRACKET FOR AR

STYLE RIFLES

HANDCUFF STYLE WEAPON LOCK BRACKET WITH

MORE PITCH FOR AR STYLE RIFLES WITH BOLT - ON

ACCESSORIES
SC 1 870 REMINGTON SHOTGUN LOCK
SC 6 UNIVERSAL GUN LOCK RATCHETING STYLE

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR CENTER CONSOLE,

COMPUTER MOUNT, DOCKING STATION & DUAL

WEAPONS RACK
K9 SET UP
CK23931TU20- 10
K- 9 FULL CONTAINMENT INSERT
20-5 INTERCEPTOR UTILITY

SLIDING DOOR PARTITION
INCLUDED - WITH 10" FAN CUTOUT
H P- 5020
K9 Hot -N -Pop® PRO Temperature Alarm & Door Opening
System
Includes Horn Activation, Siren Activation, Light Activation, Dual Window Drop and One Door Pop Remote with Holster

QTY RATE AMOUNT
1 469. 75 469. 75T
1 0.0 0.0T
1 0.0 0.0T
2 0.0 0.0T
2 0.0 0.0T
1 68. 85 68. 85T
1 52. 85 52. 85T
2 15. 39 30. 78T
1 175. 55 175. 5T
1 317. 95 317. 95T

0.0 1 1, 295. 00 1, 295. 00T
1 189. 99 189. 9T

0.0 1 285. 95 285. 9T
1 65. 00 65. 00T
1 74. 00 74. 00T
1 135. 27 135. 27T
1 203. 50 203. 50T
1 100. 00 100. 0T
1 2, 000. 2, 000.0T

0.0 1 2, 800. 0 2, 800. 00T
1 1, 689. 55 1, 689. 55T
194
ITEM
AK AWD- 7040

NG ORDER

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN

NG ORDER

NG ORDER

NG ORDER

NG ORDER
BSS 5026

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN

NG ORDER

NG SHOP SUPPLIES

DESCRIPTION
AceWatchDogTM for use with Pro Alarm Systems
AceWatchDog Server Service is $ 168. 00 Per Year and the First Year
is Included with New Unit. More Info:
www. acek9. com/ awd. html
HA- FKT10- P
10" Fan, Activation Module, Manual Switch & Materials
HA- FWG- 10
Heavy -Duty Fan Guard

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
INSTALLATION CHARGE FOR K9 INSERT, DOORFAN,

ACE WATCH DOG, HOT & POP & PROGRAMMING

BOX & LIFT UP TRAY
TK0233ITU20EZ
Cargo Storage System — DSK — BSN UTILITY 2024
TK23071TU20

EZ LIFT CARGO DECK WITH TRAY

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR BOX & LIFT TRAY
SHIPPING IN COST FROM VENDOR FOR K9 INSERT,

BOX & LIFT TRAY

ELETRICAL ACCESSORIES
JD 425- 3816 MAGNETIC MIC
AXON PRE -WIRE CAT 6 CABLE 25
NG7615 12V SOLENOID TIMER UNIT ADJUSTABLE
100A WG AUTOMOTIVE 12V CIRCUIT BREAKER
ST Blade Fuse Block - 12 Circuits with Negative Bus and Cover

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION OF CUSTOMER SUPPLIED MODEM,
1 EA RADIO WITH 3EA ANTENNA, CABLE AND AXON

SYSTEM( PRE- WIRE IF POSSIBLE),

INSTALLATION OF OPTICOM - OPTICOM TO BE WIRE
CODE 3 OP AND BUTTON CONTROLLED AND GPS UNIT

SUPPLIED)
1 EA FUEL SENSOR

SHIPPING IN COST FROM VENDOR
BALLASTIC PANELS LVL III+
01-0358
FORD UTILITY 2020 & NEWER LVL III+

DRIVER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

TY RATE AMOUNT
1 1,68. 75
1 295. 10
1 115. 00
1 100. 00
1,68. 75T
295. 10T
115. 00T
100. 0T
1 2, 170. 0 2, 170. 00T
1 1, 597. 00 1, 597. 00T
1 1, 320. 0 1, 320. 00T
1 75. 00 75. 00T
2 2
1 1
625. 00 625. 00T
350. 00

44. 95

29. 99
189. 99

34. 99

49. 99
125. 00
350. 00T

89. 90T

59. 98T
189. 9T

34. 99T

49. 99T
125. 00T
1 1, 650. 0 1, 650. 00T
1 550. 00
1 1, 499. 00
1' 25. 00
550. 0T
1, 499. 00T

25. 00T
195
ITEM

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN
Accepted By

DESCRIPTION

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

DRIVER SIDE BALLISTIC PANEL
01-0359
FORD UTILITY 2020 & NEWER LVL III+

PASSENGER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

PASSENGER SIDE BALLISTIC PANEL

SHIPPING IN COST FROM VENDOR

SUBTOTAL
TAX
TOTAL
Accepted Date
RATE
1 500. 00
1 1, 499. 00

25. 00
500. 0
125. 00
OUNT
500. 0T'
1, 499. 00T

25. 00T
500. 0T
125. 00T
40, 697. 89
3, 561. 07
44, 258. 96
196
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Sumeet@NextGenAlphaUpfitting. Net
NEXTGENALPHAUPFITTING. NET
ESTIMATE #
1965
ITEM

NG ORDER

ADDRESS
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
DATE
08/ 2024

DESCRIPTION

EXPIRATION DATE
09/8/ 2024

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
2024 UTILITY PATROL 1 OF 8

LIGHTING

SOS NFORCE NXT RW BW AMBER REAR WITH RED
BLUE TOP LENSES AND *** BUILT IN OPTICOM*** 54"
NG ORDER MPOWER TRAFFIC ADVISOR AMBER 1 834.4
SOS ENT3B3D Intersector Surface Mount Light, 9- 32 Vdc, Black Housing, 1 198. 55 16 LEDs, Dual Color - Red/ White
SOS ENT3B3E Intersector Surface Mount Light, 9- 32 Vdc, Black Housing, 1 198. 55 16 LEDs, Dual Color - Blue/ White
SOS PMP2BKUMB4 Under Mirror Mount Bracket Kit ( each) for installation on 1 28. 00 Ford PI Utility 2020-023 for use with mpower® 3" and 4" Stud or Quick Mount and Intersector Surface Mount
NG ORDER EMPS4STS5RBW 4 148. 55 594. 20T
mpower HD® 4" Fascia Light w/
Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White -

FRONT PUSH BUMPER LIGHTING
NG ORDER PMP4BKRKLB 2 24. 99 49. 98T

MPOWER HD ROCKER BRACKET

FOR SIDE OF PUSH BUMPER
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 2 148. 55 297. 10T sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White

REAR LICENSE PLATE
SOS ELUC3H010J Universal UnderCover Screw -In LED Insert Single Light Kit, 2 92. 49 184. 98T 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue

REAR TAIL LIGHTS STROBES
MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED 2 58. 95 117. 90T

HATCH DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD - 1. 5X3 INCH, 3 LED 1 58. 95 58. 95T Estimate

QTY RATE AMOUNT
1 4, 025.0 4, 025.0T
834.T
198. 55T
198. 55T

28. 00T
197

ITEM DESCRIPTION QTY RATE AMOUNT

HATCH DOME LIGHT
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 2 148. 55 297. 10T sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White

REAR HATCH WARNING LIGHTS
SOS ECVDMLTAL00 LED Dome Light, 6" Round w/ Red LED Night Light, 10- 30v 1 89. 45 89. 45T White LEDs/ White Lens

DOME LIGHT OVER CENETER CONSOLE

SIREN/PEAKER
SOS ENGSA582RSP 500 series remote siren with button control, 10-6v 1 1,49. 50 1,49. 50T SOS ETSS100J 100J Series Composite Speaker w/ Universal Bail Bracket - 1 210. 06 210. 06T 100 watt
NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 125. 00 125. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION CHARGE FOR ALL LIGHTING, SIREN, 1 4, 000. 4, 000.0T

SPEAKER, RUNNING ALL WIRE & PROGRAMMING

SPOTLIGHT
NG ORDER EWL9111 SL 1 760. 00 760. 0T
Golight® SL Remote Control Spotlight, Driver Side, Dash Control included
NG ORDER PWLBK001 1 57. 00 57. 00T
Golight® SL Bracket, Driver Side Mount on Ford PI Utility NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 25. 00 25. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION CHARGE FOR SPOTLIGHTS & 1 350. 00 350. 0T

PROGRAMMING DRIVER SIDE
NG ORDER EWL9114SL 1 655. 50 655. 50T
Golight® SL Remote Control Spotlight, Passenger Side
NG ORDER PWLBK002 1 57. 00 57. 00T
Golight® SL Bracket, Passenger Side Mount on Ford PI
Utility
NG SHOP SUPPLIES SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT - 1 25. 00 25. 00T

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES
NG INSTALATION INSTALLATION CHARGE FOR SPOTLIGHTS & 1 350. 00 350. 0T

PROGRAMMING PASSENGER SIDE

PUSH BUMPER SET UP
WPS 36- 2125 2020+ FORD UTILITY ELITE Bumper Push Bar; Elite; 1 474. 95 474. 95T Powder Coated; Black; HRPO Steel; 2-3/ 4Inch Rubber Strip Uprights; Without Wraparound Brush Guard; For Use With
Optional Top Channel
WPS 36- 2125PB 2020+ FORD UTITLITY WRAP Bumper Guard; Elite; 1 510.4 510.4T Powder Coated; Black; 7 Gauge HRPO Steel; Dual 2-3/ 4
Inch Wide Rubber Strips; Requires Westin Public Safety
Elite Bumper Push Bar
WPS 36- 6005S2 Bumper Push Bar Top Channel Cover; For Westin Elite 1 42. 99 42. 99T Series Bumper Push Bar; With 2 Soundoff NFORCE Light
198
ITEM
TPS CC- 20- UVLP- 17
TPS AC- UV20- HC

NG ORDER
TPS FP- MXTL2500
TPS FP- BLNK1
TPS FP- BLNK2
TPS FP- USB- 2DC

TPS AC- INBHG
TPS AC- MCM1
TPS AC- TB- ARMMNT58

TPS CM- UMSH- SA- LED

NG ORDER

NG ORDER

TPS GM- SGRF- MNT
TPS GM- B- SC1AR- BKT
TPS GM- B- OP- SC5- BKT

NG ORDER

NG ORDER
TPS TP- E- SL6- US- SS
TPS SAB- 20- FDUV- BB
TPS KP- UV20- DAP- SSN
TPS PS- 20- UVFX- OS- R
TPS DP- UV20- SET

DESCRIPTION
Mounting Holes; Powder Coated; Black; Steel

CONSOLE
2020 FORD POLICE INTERCEPTOR UTILITY SPECIFIC
17" LOW -PROFILE CONSOLE WITH COMPUTER DECK

FORD POLICE INTERCEPTOR UTILITY ADJUSTABLE

HARNESS COVER MADE FOR VEHICLE SPECIFIC

CONSOLES
TPS

SOUNDOFF
FP- SO500- R

FACEPLATE
3" FACEPLATE MOTOROLA XTL2500/ XTL5000 /
APX6500 05,7, REMOTE HEAD
1" BLANK FILLER PLATE
2" BLANK FILLER PLATE
2" FACEPLATE DC OUTLET / USB CUTOUTS

ELECTRONICS INCLUDED

INTERNAL DUAL BEVERAGE HOLDER

MICROPHONE CLIP PLATE AND CLIP ASSEMBLY

CONSOLE MOUNTED HEIGHT ADJUSTABLE ARMREST

WITH STANDARD SIZE ARM REST FOAM PAD

CONSOLE SHORT BRACKET U -MOUNT COMPUTER

MOUNT WITH ROTATING SWING -ARM

DOCKING STATION
GETAC S410 - DOCKING STATION MOUNT WITH
POWER
GETAC S410 DOCKING STATION POWER SUPPLY

GUN LOCK

DUAL WEAPON MOUNT

CLAMSHELL STYLE WEAPON LOCK BRACKET FOR AR

STYLE RIFLES

HANDCUFF STYLE WEAPON LOCK BRACKET WITH

MORE PITCH FOR AR STYLE RIFLES WITH BOLT -ON

ACCESSORIES
SC 1
870 REMINGTON SHOTGUN LOCK
SC 6

UNIVERSAL GUN LOCK RATCHETING STYLE

PRISONER SETUP
US size, Recessed Panel; Sliding window; Square - hole
punched crawl- thru prevention bracket
2020+ PI Utility Big -Boy partition mounting kit. Extra seat - back recline.
2020+ PI Utility 3 -pc. Kick panel w/ foot pockets & notch to fit over wire harness cover.

Plastic seat with OS belts, rear partition ( square - hole), with fire compartment
2020+ PI Utility driver and passenger side door panel ( SET)

QTY RATE AMOUNT
1 469. 75 469. 75T
1 0.0 0.0T
1 0.0 0.0T
1 0.0 0.0T
1 0.0 0.0T
1 0.0 0.0T
1 68. 95 68. 95T
1 52. 85 52. 85T
2 15. 39 30. 78T
1 175. 55 175. 5T
1 317. 95 317. 95T
1 1, 295. 00 1, 295. 00T
1 189. 99 189. 9T
1 285. 95 285. 9T
1 65. 00 65. 00T
1 74. 00 74. 00T
1 135. 27 135. 27T
1 203. 50 203. 50T
1 858. 60
1 89. 99
1 185. 55
1 1, 869. 75
1 283. 50
858. 60T

89. 99T
185. 5T
1, 869. 75T
283. 50T
199
ITEM'
TPS WG- 20- FDUV- SET
TPS CP- UV20- MNT- EB

TPS AC- EB- SL- TRAY
TPS AC- EB- TRAYFENCE

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION
MM MMSU- 1

NG ORDER
BSS 7615B
BSS 5026

NG ORDER

NG SHIP IN

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

DESCRIPTION
2020 FORD POLICE INTERCEPTOR / CIVILIAN

EXPLORER DRIVER & PASSENGER - SIDE VERTICAL

BAR WINDOW GUARD

FORD POLICE INTERCEPTOR UTILITY ELEVATED BOX
MOUNT
2020+ PI Utility electronics tray, 37. 5" wide x 23. 6" long. 2020+ PI Utility electronics tray fence, 37" wide x 5. 6" tall for AC- EB- SL- TRAY only.

TPS
TROY
CP- GB44248- PB- T

BOX ELEVATED

INCLUDING SIMPLEX LOCK AND TOP LIP

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR PUSH BUMPER WITH

LIGHTS WITH WRAPS, CENTER CONSOLE, FRONT,

REAR PARTITION, WINDOW GUARD, WEAPONS RACK,

COMPUTER MOUNT WITH DOCKING STATION WITH

POWER & LIFT UP ELECTRONIC TRAY & BOX

ACCESORIES
Magnetic Mic Single Unit
1 Single Unit Conversion Kit
AXON PRE - WIRE CAT 6 CABLE 25
ATD Automatic Timer Disconnect
ST Blade Fuse Block - 12 Circuits with Negative Bus and Cover
100 AMP 12V CIRCUIT BREAKER

SHIPPING IN COST FROM VENDOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION OF CUSTOMER SUPPLIED MODEM,
1 EA RADIO WITH 3EA ANTENNA, CABLE AND AXON

SYSTEM( PRE- WIRE IF POSSIBLE),

INSTALLATION OF OPTICOM - OPTICOM TO BE WIRE
CODE 3 OP AND BUTTON CONTROLLED AND GPS UNIT

SUPPLIED)
1 EA FUEL SENSOR
BALLASTIC PANELS LVL III+
01-0358
FORD UTILITY 2020 & NEWER LVL III+

DRIVER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

DRIVER SIDE BALLISTIC PANEL
01-0359
FORD UTILITY 2020 & NEWER LVL III+

PASSENGER SIDE FRONT DOOR

QTY RATE AMOUNT
1 275. 50 275. 50T
1 289. 50 289. 50T
1 315. 65 315. 65T
1 50. 25 50. 25T
1 1, 695. 5
1 225. 00
1 2, 500. 0
2 39. 99
2 29. 99
1 189. 99
1 65. 49
1 49. 99
1 750. 00
1 125. 00
1, 695. 55T
225. 00T
2, 500. 00T

79. 98T

59. 98T
189. 9T

65. 49T

49. 99T
750. 0T
125. 00T
1 1, 650. 0 1, 650. 00T
1 1, 499. 00 1, 499. 00T
1 25. 00
1 500. 00
1 1, 499. 00

25. 00T
500. 0T
1, 499. 00T
200
ITEM

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN
Accepted By

DESCRIPTION

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

PASSENGER SIDE BALLISTIC PANEL

SHIPPING IN COST FROM VENDOR

SUBTOTAL
TAX
TOTAL
Accepted Date

QTY RATE AMOUNT

25. 00 25. 00T
500. 00 500. 0T
1 125. 00 125. 00T
34, 913.5
3, 054. 97
37, 968.2
1 201
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Su meet@ NextGenAlphaUpfitti ng. Net
NEXTGENALPHAUPFITTING. NET
ESTIMATE #
1986

NG ORDER

ADDRESS
Lathrop Pd
940 River Islands Parkway,
Lathrop CA 95330
DATE
08/ 27/024

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
2024 FORD EXPLORER POOL BUILD NO RIFLE RACK

LIGHTING
ENFWB01 EFZ

NFORCE INTERIOR LIGHTBAR
RW/ BW
NG ORDER ENFWB01 EP2

NFORCE REAR INTERIOR LIGHTBAR RA/ BA
NG ORDER SOS EMPS4STS5RBW mpower HD® 4" Fascia Light w/ Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White -

GRILL LIGHTS
SOS PMP2BKDGAJ 90 Degree Deck/ Grille Adjustable Bracket Kit for mpower® 4" Fascia Light w/ Stud Mount - Black
NG ORDER EMPS4STS5RBW
mpower® HD 4" Light, 18" hard wire w/ sync option, SAE
Class 1 & CA Title 13, 9- 32 Vdc, Clear Lens, 18 LED,
Tricolor - Red/ Blue/ White
REAR 1/ 4 CARGO WINDOW
SOS PMP2WSSSB Dual Windshield Mpower Light Shrouds
for the 3 and 4 Inch
Fascia Stud Mount Light
NG ORDER PMP2BK012
SIDE MOUNT BRACKET" MPOWER
SOS ELUC3H010J Universal UnderCover Screw -In LED Insert Single Light Kit, 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue -

REAR TAIL LIGHT STROBES
MD HE- TL1 White Auxiliary Lighting Pod - 1. 5x3 Inch, 3 LED - HATCH

DOME LIGHT
MD HE- TL1 R RED AUXILIARY LIGHTING POD - 1. 5X3 INCH, 3 LED -

HATCH DOME LIGHT
SOS EMPS2SMS5RBW mpowerO 4" Fascia Light w/ Screw Mount, 18" hard wire w/ Estimate
1 1,50. 0
985. 00
AMOUNT

0.0 0.0
1,50. 00T
985. 00T
2 148. 55 297. 10T
2 15. 00
2 148. 55
2 19. 00
2 22. 00
2 92. 49
2 48. 95
1 58. 95
2 148. 55

30. 00T
297. 10T

38. 00T

44. 00T
184. 98T

97.0T

58. 95T
297. 10T
202
ITEM

NG ORDER
SOS ETSS100J

NG ORDER

NG ORDER

NG ORDER

NG ORDER
BSS 5026

NG SHIP IN

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN

NG WINDOW TINT

DESCRIPTION
sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White -

REAR HATCH WARNING LIGHTS
SIREN
ENGSA5200HPP
bluePRINT® 500 Series Handheld Remote Control System,
10-6v - 200 watt dual -tone
100J Series Composite Speaker w/ Universal Bail Bracket - 100 watt

ACCESSORIES
CONSOLE SAFE 2020 TO 2024 FORD EXPLORER
MODEL LD2033EX
JD 425- 3816 MAGNETIC MIC
NG7615 12V SOLENOID TIMER UNIT ADJUSTABLE
100A WG AUTOMOTIVE 12V CIRCUIT BREAKER
ST Blade Fuse Block - 12 Circuits with Negative Bus and Cover

SHIPPING IN COST FROM VENDOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION LABOR CHARGE FOR ABOVE

EQUIPMENT PER LATHROP POLICE DEPARTMENT

SPEC & ONE EACH DEPARTMENT SUPPLIED RADIO

ANTENNA
1 EA FUEL SENSOR
BALLASTIC PANELS LVL III+
01-0358
FORD UTILITY 2020 & NEWER LVL III+

DRIVER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

DRIVER SIDE BALLISTIC PANEL
01-0359
FORD UTILITY 2020 & NEWER LVL III+

PASSENGER SIDE FRONT DOOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

PASSENGER SIDE BALLISTIC PANEL

SHIPPING IN COST FROM VENDOR

WINDOW TINT PER DEPARTMENT SPEC

WINDOW TINT PER DEPARTMENT SPEC
35% WINDOW BROW
5% ALL WINDOWS

QTY RATE AMOUNT

0.0 1 1, 249. 95 1, 249. 95T'
2 210. 06 420. 12T

0.0 1 395. 00 395. 00T
2 44. 95 89. 90T
1 189. 99 189. 9T
1 34. 99 34. 99T
1 49. 99 49. 99T
1 600. 00 600. 00
1 " 395. 00 395. 00T
1 5, 250. 0 5, 250. 00T
1 1, 499. 00 1, 499. 00T

25. 00
1 500. 00
1 1, 499. 00
1 25. 00
1 500. 00
1 125. 00
1 550. 00

25. 00T
500. 0T
1, 499. 00T

25. 00T
500. 0T'
125. 00T
550. 0T
203
SUBTOTAL 16, 878. 07
TAX 1, 424. 33
TOTAL $ 18, 302. 40
Accepted By Accepted Date
204
NextGen Alpha Upfitting
8400 Carbide Ct. Suite A
Sacramento, CA 95828 US
19164235052
Sumeet@NextGenAlphaUpfitting. Net
NEXTGENALPHAUPFITTING. NET
ESTIMATE #
1989
ITEM

ADDRESS
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
DATE
08/ 27/024

EXPIRATION DATE
09/ 27/024

SHIP TO
Lathrop Police Department
Lathrop Pd
940 River Islands Parkway,
Lathrop, CA 95330
Estimate

DESCRIPTION CITY RATE AMOUNT
LATHROP F150 24 SPECIAL TRUCK

LIGHTING
NG ORDER ENFWBO1 G09
nFORCE® Interior LED Lightbar RW/ BW
FORD F150 2024
SOS ENT2B3D Intersector Under Mirror Mount Light, 9- 32 Vdc, w/ 4 - Wedges, Mounting Gasket & Hardware, 16 LEDs, Dual
Color - Red/ White
SOS ENT2B3E lntersector Under Mirror Mount Light, 9- 32 Vdc, w/ 4- 1 198. 55 198. 55T Wedges, Mounting Gasket & Hardware, 16 LEDs, Dual
Color - Blue/ White
NG ORDER EMPS4STS5RBW 4 148. 55 594. 20T
mpower HD® 4" Fascia Light w/
Stud Mount, 18" hard wire w/ sync option, SAE Class 1 & CA Title 13, 9- 32Vdc, 18 LED, Tricolor - Red/ Blue/ White

FRONT PUSH BUMPER LIGHTING

SIDE OF PUSH BUMPER
NG ORDER PMP4BKRKLB 2 24. 99 49. 98T

MPOWER HD ROCKER BRACKET

FOR SIDE OF PUSH BUMPER
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 4 148. 55 594. 20T sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White

UPPER FRONT & UPPER REAR FENDER
SOS EMPS2SMS5RBW mpower® 4" Fascia Light w/ Screw Mount, 18" hard wire w/ 4 148. 55 594. 20T sync option, SAE Class 1 & CA Title 13, 9- 32
Vdc, Black Housing, 18 LED, Tricolor - Red/ Blue/ White

RUNNING BOARD
SOS ELUC3H010J Universal UnderCover Screw -In LED Insert Single Light Kit, 2 92. 49 184. 98T 9- 32 Vdc w/ 10 5 -wire harness: includes insert, Lens # 1 Extreme Angle) & Inline Flasher Dual Color Red/ Blue

REAR TAIL LIGHT
1 1,34. 30 1,34. 30T
1 198. 55 198. 55T
205
ITEM

SOS ECVDMLTALOO
SOS ENGSA582RSP
SOS ETSS100J

NG ORDER

NG ORDER

NG ORDER

NG ORDER

NG ORDER
TPS FP- MXTL2500
TPS FP- BLNK1
TPS FP- BLNK2
TPS FP- BLNK3
TPS FP- USB- 2DC

TPS AC- INBHG
TPS AC- MCM1
TPS AC- TB- ARMMNT58

TPS CM- UMSH- SA- LED

NG ORDER

NG ORDER

NG ORDER

NG ORDER
MM MMSU- 1
BSS 7615B
BSS 5026

DESCRIPTION
LED Dome Light, 6" Round w/ Red LED Night Light, 10- 30v White LEDs/ White Lens

SIREN/PEAKER
500 series remote siren with button control, 10-6v
100J Series Composite Speaker w/ Universal Bail Bracket - 100 watt

PUSH BUMPER/ WRAPS
36- 54085
WESTIN Push Bumper EliteXD F150 24
36- 54085PB
WESTIN F- 150 Police Responder - Elite Pit Bar F150 24
36- 6015SM P2
WESTIN PUSH BUMPER LIGHT CHANNEL 33. 1
MPOWER HD 2 HOLE

CONSOLE/ COMPUTER RACK/ DOCKING STATION
CC -21F1 -0713-S
2021+ Ford F150 20" wide -body console; open storage
along drivers side; 7" slope, 13" level
TPS FP -S0500 -R

SOUNDOFF FACEPLATE
3" FACEPLATE MOTOROLA XTL2500/ XTL5000 /
APX6500 05,7, REMOTE HEAD
1" BLANK FILLER PLATE
2" BLANK FILLER PLATE
3" BLANK FILLER PLATE
2" FACEPLATE DC OUTLET / USB CUTOUTS

ELECTRONICS INCLUDED

INTERNAL DUAL BEVERAGE HOLDER

MICROPHONE CLIP PLATE AND CLIP ASSEMBLY

CONSOLE MOUNTED HEIGHT ADJUSTABLE ARMREST

WITH STANDARD SIZE ARM REST FOAM PAD

CONSOLE SHORT BRACKET U -MOUNT COMPUTER

MOUNT WITH ROTATING SWING -ARM
GETAC S410 - DOCKING STATION MOUNT WITH
POWER
GETAC S410 DOCKING STATION POWER SUPPLY

GUN LOCK
GK10301 S1 U
D T -Rail Mount 1 Small & 1 Universal Lock #2 Key
GF1382FDT15F150 - TRAIL FREE STANDING KIT

ELECTRICAL ACCESSORIES
Magnetic Mic Single Unit
1 Single Unit Conversion Kit
ATD Automatic Timer Disconnect
ST Blade Fuse Block - 12 Circuits with Negative Bus and QTY
1 1,49. 50
1 210. 06
758. 36
495. 00

50.6 621. 00

0.0 0.0

0.0 0.0

0.0 68. 96
1 52. 85
2 15. 39
1 175. 55

RATE AMOUNT

89. 45 89. 45T
1,49. 50T
210. 06T
758. 36T
495. 00T

50.6T
621. 00T

0.0T

0.0T

0.0T

0.0T

0.0T

68. 96T

52. 85T

30. 78T
175. 5T
1 317. 95 317. 95T
1 1, 295. 00 1, 295. 00T
1 189. 99 189. 9T
532. 69 532. 69T
1 369. 00 369. 00T
2 39. 99
189. 99

79. 98T
189. 9T

65. 49 65. 49T
206
ITEM

NG ORDER

NG SHIP IN

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG ORDER

NG SHOP SUPPLIES

NG INSTALATION

NG SHIP IN

PC ORDER

NG SHOP SUPPLIES

PC INSTALLATION

DESCRIPTION
Cover
100 AMP 12V CIRCUIT BREAKER

SHIPPING IN COST FROM VENDOR

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR ALL LIGHTING, PUSH

BUMPER, WRAPS,

CONSOLE, COMPUTER STAND, DOCKING STATION,

WEAPONS RACK,

WIRING, PROGRAMMING &

DEPT SUPPLIED
1 EA RADIO & 3EA ANTENNA WIRE CABLE

CABLE AND AXON

SYSTEM( PRE- WIRE IF POSSIBLE),

INSTALLATION OF OPTICOM - OPTICOM TO BE WIRE
CODE 3 OP AND BUTTON CONTROLLED AND GPS UNIT
1 EA FUEL SENSOR

BALLASTIC PANELS
01-0421
LVL III+ FRON DRIVER DOOR BALLASTIC PANEL F150
21+

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR FRONT DRIVER SIDE
LVLIII+

BALLASTIC PANEL
01-0422
LVL III+ FRON PASSENGER DOOR BALLASTIC PANEL
F150 21+

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION CHARGE FOR FRONT PASSENGER
SIDE LVLIII+

BALLASTIC PANEL

SHIPPING IN COST FROM VENDOR

UNDER THE REAR SEAT ELECTRICAL BOX

SHOP SUPPLIES - TO INCLUDE VEHICLE UPFIT -

BRACKETS, FUSES, CLAMPS, WIRES, LOOM, MISC

ACCESSORIES

INSTALLATION LABOR CHARGE FOR UNDER SEAT

EQUIPMENT BOX

SUBTOTAL
TAX
TOTAL

QTY RATE AMOUNT
1 49. 99 49. 99T
1 450. 00 450. 0T
1 225. 00 225. 00T'
1 6, 500. 0 6, 500. 00T
1 1, 549. 00 1, 549. 00T
1 25. 00 25. 00T
1 500. 00 500. 0T
1 1, 549. 00 1, 549. 00T
1 25. 00 25. 00T
1 500. 00 500. 0T
1 200. 00
1 500. 00
1 25. 00
100. 00
200. 0T
500. 0T

25. 00T
100. 0T
22, 489. 11
1, 967. 80
24, 456. 91
207
Accepted By Accepted Date
208

ATTACHMENT
1j

CITY OF LATHROP

EMERGENCY SERVICE CONTRACT WITH MANTECA COLLISION

PROS FOR AUTOBODY PAINT AND DECAL SERVICES FOR FIFTEEN
15) VEHICLES FOR THE CITY OF LATHROP POLICE DEPARTMENT
THIS AGREEMENT, dated for convenience this day of September 2024 is by and between MANTECA COLLISION PROS (" CONTRACTOR") and the CITY OF LATHROP, a California municipal corporation (" CITY").

RECITALS:

WHEREAS, CONTRACTOR is specially trained, experienced, and competent to perform autobody paint and decal services of police vehicle equipment, which will be required by this agreement; and
WHEREAS, the Lathrop Police Department ( LPD) has an urgent need for new vehicles a due to the growth of the City and replacement of vehicles that have met their life span which hinders LPD' sability to ensure and maintain essential police services; and WHEREAS, CONTRACTOR is familiar with LPD' sPolice vehicle builds and is able and willing to render such services immediately to efficiently and timely maintain essential public services pursuant to LMC 2. 36. 080; and
WHEREAS, pursuant to LMC 2. 36. 080, purchasing procedures may be eliminated in emergency situations to efficiently and timely maintain essential public services for the preservation of public health, safety, and welfare of the community; and NOW, THEREFORE, CONTRACTOR and the CITY agree as follows:

AGREEMENT
1) Scope of Service
CONTRACTOR agrees to perform services in accordance with the scope of work and fee proposal provided by the CONTRACTOR, attached hereto as Exhibit " A", and incorporated herein by reference. CONTRACTOR agrees to diligently perform these services in accordance with the upmost standards of its profession and to CITY' ssatisfaction by December 31, 2024.
2) Compensation
CITY hereby agrees to pay CONTRACTOR a sum -not -to -exceed $ 75, 393 for the purchase and installation of police vehicle equipment as set forth in Exhibit " A".

CONTRACTOR shall be paid within thirty (30) days of receipt of billings containing 209
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
all information contained in Paragraph 5 below. In no event shall CONTRACTOR be entitled to compensation for work not included in Exhibit " B" unless a written change order or authorization is executed describing the extra work and payment terms prior to the commencement of the work.
3) Effective Date and Term
The effective date of this Agreement is September , 2024 and it shall terminate no later than December 31, 2024.
4) Independent Contractor Status
It is expressly understood and agreed by both parties that CONTRACTOR, while engaged in carrying out and complying with any of the terms and conditions of this Agreement, is an independent contractor and not an employee of the CITY.

CONTRACTOR expressly warrants not to represent, at any time or in any manner, that CONTRACTOR is an employee of the CITY.
5) Billings
CONTRACTOR' Sbills shall include a list of all tasks, a total amount due, the amounts previously billed, and the net amount due on the invoice. Except as specifically authorized by CITY, CONTRACTOR shall not bill CITY for duplicate services performed by more than one person. In no event shall CONTRACTOR submit any billing for an amount in excess of the maximum amount of compensation provided in section ( 2) for either task or for the entire Agreement, unless modified by a properly executed change order.
6) Advice and Status Reporting
CONTRACTOR shall provide the CITY with timely reports, orally or in writing, of all significant developments arising during performance of its services hereunder and shall furnish to CITY such information as is necessary to enable CITY to monitor the performance of this Agreement.
7) Assignment and Subcontracting
It is recognized by the parties hereto that a substantial inducement to CITY for entering into this Agreement was, and is, the professional reputation and competence of CONTRACTOR. Neither this Agreement nor any interest therein may be assigned by CONTRACTOR without the prior written approval of CITY' S City Manager. CONTRACTOR shall not subcontract any portion of the performance contemplated and provided for herein, other than the subcontractors noted in the proposal, without prior written approval of the CITY' SCity Manager. 8) Assignment of Personnel

210
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. If CITY asks CONTRACTOR to remove a person assigned to the work called for under this Agreement, CONTRACTOR agrees to do so immediately, regardless of the reason, or the lack of a reason, according to the CITY' S request.
9) Insurance
On or before beginning any of the services or work called for by any term of this Agreement, CONTRACTOR, at its own cost and expense, shall carry, maintain for the duration of the Agreement, and provide proof thereof that is acceptable to the CITY the insurance specified in subsections ( a) through ( c) below with insurers and under forms of insurance satisfactory in all respects to the CITY.

CONTRACTOR shall not allow any subcontractor to commence work on any subcontract until all insurance required of the CONTRACTOR has also been obtained for the subcontractor. Verification of this insurance shall be submitted and made part of this Agreement prior to execution.
a) Workers' Compensation. CONTRACTOR shall, at
CONTRACTOR' Ssole cost and expense, maintain Statutory
Workers' Compensation Insurance and Employer' s Liability Insurance for any and all persons employed directly or indirectly by CONTRACTOR. Said Statutory Workers' Compensation Insurance and Employer' sLiability Insurance shall be provided with limits of not less than one million dollars ($ 1, 000,0). In the alternative, CONTRACTOR may rely on a self- insurance program to meet these requirements provided that the program of self- insurance complies fully with the provisions of the California Labor Code. The insurer, if insurance is provided, or the CONTRACTOR, if a program of selfinsurance is provided, shall waive all rights of subrogation against the CITY for loss arising from work performed under this Agreement. b) Commercial General and Automobile Liability Insurance.

CONTRACTOR, at CONTRACTOR' Sown cost and expense, shall maintain commercial general and automobile liability insurance for the period covered by this Agreement in an amount not less than one million dollars ($ 1, 000,0) per occurrence, combined single limit coverage for risks associated with the work contemplated by this Agreement. If Commercial General Liability Insurance or an Automobile Liability form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

Such coverage shall include but shall not be limited to, protection against claims arising from bodily and personal injury, including

211
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
death resulting therefrom, and damage to property resulting from activities contemplated under this Agreement, including the use of owned and non -owned automobiles.

Coverage shall be at least as broad as Insurance Services Office Commercial General Liability occurrence form CG 0001 and Insurance Services Office Automobile Liability form CA 0001 Code 1 any auto).

Each of the following shall be included in the insurance coverage or added as an endorsement to the policy:
1) CITY, its officers, employees, and volunteers are to be covered as additional insured with coverage from ISO form CG 20 10 or its equivalent. The coverage shall contain no special limitations on the scope of protection afforded to CITY, its officers, employees, agents, or volunteers
ii) The insurance shall cover on an occurrence or an accident basis, and not on a claim made basis.
iii) An endorsement must state that coverage is primary insurance, and that no other insurance affected by the CITY will be called upon to contribute to a loss under the coverage. iv) Any failure of CONTRACTOR to comply with reporting
provisions of the policy shall not affect coverage provided to CITY and its officers, employees, agents, and volunteers. v) Insurance is to be placed with California -admitted insurers with a Best' srating of no less than A: VII.
vi) Notice of cancellation or non - renewal must be received by CITY at least thirty days prior to such change.
c) Notice of Reduction in Coverage. In the event that any coverage required under subsections ( a), (b), or ( c) of this section of the Agreement is reduced, limited, or materially affected in any other manner, CONTRACTOR shall provide written notice to CITY at CONTRACTOR' Searliest possible opportunity and in no case later than five days after CONTRACTOR is notified of the change in coverage.
d) In addition to any other remedies CITY may have if CONTRACTOR fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY

212
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
may, at its sole option:
1) Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement;
ii) Order CONTRACTOR to stop work under this Agreement or withhold any payment which becomes due to CONTRACTOR
hereunder, or both stop work and withhold any payment, until CONTRACTOR demonstrates compliance with the
requirements hereof;
iii) Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for CONTRACTOR' Sbreach.
10) Indemnification - CONTRACTOR' SResponsibility
Notwithstanding anything contrary to anything contained in the Agreement CONTRACTOR agrees to defend and hold City of Lathrop harmless from and against any and all loss, cost, liability and expense from third party claims where any equipment provided and installed by CONTRACTOR hereunder is the sole and direct cause of any property damage or personal injury (as opposed to cases where failure or malfunction of the system merely contributes to a loss or injury started from another source), or where an employee of CONTRACTOR causes personal injury or property damage in performing the installation or servicing of equipment while on User' s
premises or where the loss or injury is caused by
negligent acts or omissions of installers or maintenance personnel of CONTRACTOR, constituting intentional and willful misconduct. User shall indemnify, defend, protect and hold CONTRACTOR harmless from and against any and all property loss claims including all third party property losses except where any equipment provided and installed by CONTRACTOR hereunder is the sole and direct cause of any property damage or personal injury ( as opposed to cases where failure or malfunction of the system merely contributes to a loss or injury started from another source), or where an employee of CONTRACTOR causes personal injury or property damage in performing the installation or servicing of equipment while on User' s premises or where the loss or injury is caused by negligent acts or omissions of installers or maintenance personnel of CONTRACTOR, constituting intentional and willful misconduct. For any third -party losses where CONTRACTOR' sactions while on site are the sole and direct cause of aforesaid loss vs equipment or monitoring failure, CONTRACTOR has the duty to defend as set forth in Section 2778 of the California Civil Code.

213
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
11) Licenses
If a license of any kind, which term is intended to include evidence of registration, is required of CONTRACTOR, its employees, agents, or subcontractors by federal or state law, CONTRACTOR warrants that such license has been obtained, is valid and in good standing, and CONTRACTOR shall keep it in effect at all times during the term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.
12) Business Licenses
CONTRACTOR shall obtain and maintain a CITY of Lathrop Business License until all Agreement services are rendered and accepted by the CITY. 13) Termination
Either CITY or CONTRACTOR may cancel this Agreement upon 30 days written notification to the other party. In the event of termination, the CONTRACTOR shall be entitled to compensation for services performed to the effective date of termination; provided, however, that the CITY may condition payment of such compensation upon CONTRACTOR' Sdelivery to the CITY of any or all documents, photographs, computer software, video and audio tapes, and other materials provided to CONTRACTOR or prepared by or for CONTRACTOR or the CITY in connection with this Agreement.
14) Funding
CONTRACTOR agrees and understands that renewal of this agreement in subsequent years is contingent upon action by the City Council consistent with the appropriations limits of Article XIII ( B) of the California Constitution and that the Council may determine not to fund this agreement in subsequent years. 15) Notices
All contracts, appointments, approvals, authorizations, claims, demands, Change Orders, consents, designations, notices, offers, requests and statements given by either party to the other shall be in writing and shall be sufficiently given and served upon the other party if ( 1) personally served, (2) sent by the United States mail, postage prepaid, (3) sent by private express delivery service, or (4) in the case of a facsimile transmission, if sent to the telephone FAX number set forth below during regular business hours of the receiving party and followed with two (2) Days by delivery of a hard copy of the material sent by facsimile transmission. Personal service shall include, without limitation, service by delivery and service by facsimile transmission.

214
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
To City: City of Lathrop
City Clerk
390 Towne Centre
Lathrop, CA 95330
Copy to: City of Lathrop
Parks, Recreation, and Fleet Services Dept.
390 Towne Centre Drive
Lathrop, CA 95330
To Contractor:

MAIN: (209) 941- 7370
FAX: (209) 941- 7449
Manteca Collision Pros
140 Edison Street
Manteca, CA 95336
Phone: ( 209) 249- 0493
16) Miscellaneous
a) Consent. Whenever in this Agreement the approval or consent of a party is required, such approval or consent shall be in writing and shall be executed by a person having the express authority to grant such approval or consent.
b) Controlling Law. The parties agree that this Agreement shall be governed and construed by and in accordance with the Laws of the State of California.
c) Definitions. The definitions and terms are as defined in these specifications.
d) Force Majeure. Neither party shall be deemed to be in default on account of any delay or failure to perform its obligations under this Agreement, which directly results from an Act of God or an act of a superior governmental authority.
e) Headings. The paragraph headings are not a part of this Agreement and shall have no effect upon the construction or interpretation of any part of this Agreement.
f) Incorporation of Documents. All documents constituting the Agreement documents described in Section 1 hereof and all

215
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
documents which may, from time to time, be referred to in any duly executed amendment hereto are by such reference incorporated in the Agreement and shall be deemed to be part of this Agreement. 9) Integration. This Agreement and any amendments hereto between the parties constitute the entire Agreement between the parties concerning the Project and Work, there are no other prior oral or written agreements between the parties that are not incorporated in this Agreement.

Modification of Agreement. This Agreement shall not be modified or be binding upon the parties unless such modification is agreed to in writing and signed by the parties.

Provision. Any agreement, covenant, condition, clause, qualification, restriction, reservation, term or other stipulation in the Agreement shall define or otherwise control, establish or limit the performance required or permitted or to be required of or permitted by either party.

All provisions, whether covenants or conditions, shall be deemed to be both covenants and conditions.
j) Severability. If a court of competent jurisdiction finds or rules that any provision of this Agreement is void or unenforceable, the provisions of this Agreement not so affected shall remain in full force and effect.
k) Status of CONTRACTOR. In the exercise of rights and obligations under this Agreement, CONTRACTOR acts as an independent contractor and not as an agent or employee of CITY.

CONTRACTOR shall not be entitled to any rights and benefits accorded or accruing to the City Council members, officers or employees of CITY, and CONTRACTOR expressly waives any and all claims to such right and benefits.

I) Successors and Assigns. The provisions of this Agreement shall inure to the benefit of, and shall apply to and bind, the successors and assigns of the parties.
m) Time of the Essence. Time is of the essence of this Agreement and each of its provisions. In the calculation of time hereunder, the time in which an act is to be performed shall be computed by excluding the first Day and including the last. If the time in which an act is to be performed falls on a Saturday, Sunday or any Day observed as a legal holiday by CITY, the time for performance shall be extended to the following Business Day.
n) Venue. In the event that suit is brought by either party hereunder,

216
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of San Joaquin or in the United States District Court for the Eastern District of California. o) Recovery of Costs. The prevailing party in any action brought to enforce the terms of this Agreement or arising out of this Agreement fees,
may recover
incurred
its
or
reasonable
expended in
costs,
connection
including
with
reasonable
such action
attorney' s
against
the non -prevailing party.
17) Notice to Proceed
Prior to commencing work under this agreement, CONTRACTOR shall receive a written " Notice to Proceed" from CITY. A Notice to Proceed shall not be issued until all necessary bonds and insurances have been received. City shall not be obligated to pay CONTRACTOR for any services prior to issuance of the Notice to Proceed.
18) Signatures
The individuals executing this Agreement represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this Agreement on behalf of the respective legal entities of the CONTRACTOR and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

217
CITY OF LATHROP — EMERGENCY CONTRACT WITH MANTECA COLLISION PROS

FOR AUTOBODY PAINT AND DECALS FOR POLICE VEHICLES
Approved as to Form: City of Lathrop
City Attorney
Salvador Navarrete
OZt'
Date
Recommended for Approval: City of Lathrop
Parks, Recreation, and Fleet Services Department
Approved By:

Reso #:

CONTRACTOR:

5. 2021
Todd Sebastian Date
Director
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
Manteca Collision Pros
140 Edison Street
Manteca, CA 95336
Fed ID # 27-931549
Business License # 262970
Signature Date
Print Name and Title)

218

EXHIBIT A

MANTECA

COLLISION
pros

MANTECA COLLISION PROS

MANTECA AUTOBODY INC
140 West
SAL@MANTECAABSHOP. COM
Edison Street, MANTECA, CA 95336
Phone: ( 209) 249- 0493
FAX: (209) 249- 3696
Preliminary Estimate
Workfile ID: f7542f59
PartsShare: 878KtY
Federal ID: 27-931549
State EPA: CAL000355046
License Number: 13687
BAR: ARD00262970
Customer: City of Lathrop
Insured:

Type of Loss:

Point of Impact:

City of Lathrop
Written By: Hansel Solares
Policy #:

Date of Loss:

Owner: Inspection Location:

City of Lathrop MANTECA COLLISION PROS
140 West Edison Street
MANTECA, CA 95336
Repair Facility
209) 249- 0493 Business
Claim #:

Days to Repair: 0
Insurance Company:

VEHICLE
2025 FORD Police Interceptor Utility Vehicle AWD ( Fleet) 4D UTV 6-3. 0L Turbocharged Gasoline Gasoline Direct Injection CREAM/ OFF- WHITE VIN: Interior Color: Mileage In: Vehicle Out:

License: Exterior Color: CREAM/ OFF- WHITE Mileage Out:

State: Production Date: Condition: Job #: PENDING
TRANSMISSION Air Conditioning AM Radio Blind Spot Detection Automatic Transmission Intermittent Wipers FM Radio SEATS 4 Wheel Drive Tilt Wheel Stereo Cloth Seats
POWER Cruise Control Search/ Seek Bucket Seats
Power Steering Rear Defogger Auxiliary Audio Connection Reclining/ Lounge Seats Power Brakes Keyless Entry SAFETY WHEELS
Power Windows Alarm Drivers Side Air Bag Styled Steel Wheels Power Locks Message Center Passenger Air Bag PAINT
Power Mirrors Steering Wheel Touch Controls Anti -Lock Brakes ( 4) Clear Coat Paint Power Driver Seat Rear Window Wiper 4 Wheel Disc Brakes OTHER Power Passenger Seat Telescopic Wheel Traction Control Rear Spoiler DECOR Climate Control Stability Control California Emissions Dual Mirrors Dual Air Condition Front Side Impact Air Bags TRUCK Privacy Glass Backup Camera Head/ Curtain Air Bags Trailer Hitch Overhead Console Parking Sensors Hands Free Device Trailering Package CONVENIENCE RADIO Xenon or L. E. D. Headlamps
8/ 29/024 8: 48: 11 AM 302174 Page 1
219
Preliminary Estimate
Customer: City of Lathrop
2025 FORD Police Interceptor Utility Vehicle AWD ( Fleet) 4D UTV 6-3. 0L Turbocharged Gasoline Gasoline Direct Injection CREAM/ OFF- WHITE Line Oper Description Part Number Qty Extended Labor Paint Price $
1 1 X
Note: Body labor times include removal & reinstallation of components to complete refinish such as bumper covers, doors( forjambs), trim panels, door handles, mirrors and windows.

Refinish labor & materials will include proper preparation & single stage paint. Door jambs to be painted where needed.
2 # Labor to Refinish 12 Interceptors 1 48, 960. 0 X
3 # Subl Lathrop PD Full Decals 1 13, 962. 00 X
Note: Includes 3 additional vehicles for decal wrap only @ $ 930. 80/ ea. 4 # Paint Materials 1 11, 520. 0 X
5 # Sales tax on paint materials @ 1 950. 40 X

8. 25%
SUBTOTALS 75, 392. 40 0. 0.

ESTIMATE TOTALS
Category Basis Rate Cost $
Parts
Miscellaneous

0.0 75, 392. 40
Subtotal 75, 392. 40
Grand Total 75, 392. 40
I authorize MANTECA COLLISION PROS. to perform the needed repairs to my vehicle. Repairs include parts, labor, and diagnosis. The above estimate is based on our inspection and does not cover additional parts or labor which may be required after the work has started. Worn or damage parts, not evident on first inspection, may be discovered and you will be contacted for authorization for additional work.

Parts prices are subject to change without notice.

ACKNOWLEDGEMNT: I have read and understand the above estimate and authorize repair services to be performed, including sublet work and acknowledge receipt of this estimate. An express mechanics lien is hereby acknowledged on the above vehicle to secure the amount of repairs completed.

Repair Authorized By:

Signed: Date:

Supplement Authorized By:

Amount: Signed: Date:

Work Accepted By:

Signed: Date:

POWER OF ATTORNEY: I do hereby appoint the aforementioned business as my attorney in fact to accept on my 8/ 29/024 8: 48: 11 AM 302174 Page 2
220
Preliminary Estimate
Customer: City of Lathrop
2025 FORD Police Interceptor Utility Vehicle AWD ( Fleet) 4D UTV 6-3. 0L Turbocharged Gasoline Gasoline Direct Injection CREAM/ OFF- WHITE behalf any and all checks, drafts, or bills of exchange for deposit to the aforementioned business account for credit on my account for repairs on my vehicle which had been released and accepted.

Signed: Date:

FOR YOUR PROTECTION CALIFORNIA LAW REQUIRES THE FOLLOWING TO APPEAR ON THIS FORM. ANY PERSON WHO KNOWINGLY PRESENTS FALSE

OR FRAUDULENT INFORMATION TO OBTAIN OR AMEND INSURANCE

COVERAGE OR TO MAKE A CLAIM FOR THE PAYMENT OF A LOSS IS

GUILTY OF A CRIME AND MAY BE SUBJECT TO FINES AND CONFINEMENT IN STATE PRISON.

THE FOLLOWING IS A LIST OF ABBREVIATIONS OR SYMBOLS THAT MAY

BE USED TO DESCRIBE WORK TO BE DONE OR PARTS TO BE REPAIRED OR REPLACED:

MOTOR ABBREVIATIONS/ SYMBOLS: D=ISCONTINUED PART,
A=PPROXIMATE PRICE. LABOR TYPES: B=ODY LABOR, D= DIAGNOSTIC, E=ELECTRICAL, F=FRAME, G= GLASS, M= MECHANICAL, P=AINT LABOR, S=STRUCTURAL, T=AXED MISCELLANEOUS, X=NON TAXED
MISCELLANEOUS. CCC ONE: ADJ= ADJACENT, ALGN= ALIGN,
A/ M=FTERMARKET, BLND= BLEND, CAPA=ERTIFIED AUTOMOTIVE
PARTS ASSOCIATION, D&R=ISCONNECT AND RECONNECT,
EST= ESTIMATE, EXT. PRICE= UNIT PRICE MULTIPLIED BY THE QUANTITY, INCL= INCLUDED, MISC= MISCELLANEOUS, NAGS=ATIONAL AUTO GLASS SPECIFICATIONS, NON- ADJ= NON ADJACENT, O/ H=VERHAUL,
OP= OPERATION, NO= LINE NUMBER, QTY=UANTITY,
RECOND= RECONDITION, REFN= REFINISH, REPL= REPLACE, R&I=EMOVE AND INSTALL, R&=EMOVE AND REPLACE, RPR= REPAIR, RT= RIGHT, SECT= SECTION, SUBL= SUBLET, LT= LEFT, W/ O=ITHOUT, W/_=ITH/_ SYMBOLS: #= MANUAL LINE ENTRY, *= OTHER [ IE.. MOTORS DATABASE INFORMATION WAS CHANGED], **= DATABASE LINE WITH AFTERMARKET, N=OTES ATTACHED TO LINE. OPT OEM=RIGINAL EQUIPMENT

MANUFACTURER PARTS EITHER OPTIONALLY SOURCED OR OTHERWISE PROVIDED WITH SOME UNIQUE PRICING OR DISCOUNT.

CURE TIME" MEANS THE LENGTH OF TIME THAT, PER THE ADHESIVE

MANUFACTURER, THE WINDSHIELD ADHESIVE NEEDS TO CURE UNTIL THE

WINDSHIELD CAN PROPERLY FUNCTION AS A SAFETY DEVICE PURSUANT

TO THE FEDERAL MOTOR VEHICLE SAFETY STANDARDS AND THE
VEHICLE MANUFACTURER' SSPECIFICATIONS.
8/ 29/024 8: 48: 11 AM 302174 Page 3
221

PAGE LEFT

INTENTIONALLY
BLANK
222
ITEM 4. 13

CITY MANAGER' S REPORT
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
ITEM:

RECOMMENDATION:

APPROVAL OF AMENDMENT NO. 5 TO

PROFESSIONAL SERVICES AGREEMENT WITH
WSP USA, INC. FOR THE MANTHEY ROAD
BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04

AND APPROVE BUDGET AMENDMENT
Adopt Resolution to Approve Amendment No. 5
to Professional Services Agreement with WSP
USA, Inc. for the Manthey Road Bridge
Replacement Project, CIP PS 12- 04 and
Approve Budget Amendment
SUMMARY:

The existing Manthey Road Bridge across the San Joaquin River was built in 1926 and has been identified by Caltrans for rehabilitation or replacement to maintain public safety. The City applied for and received grant funding for the replacement of the bridge from the Federal Highway Administration ( FHWA) through the Highway Bridge Program ( HBP). Caltrans administers the Federal funding on behalf of FHWA and oversees the environmental clearance process.

Recently, Caltrans requested additional services to complete the environmental clearance process that were not previously identified, triggered by two new events.

The events are as follows:

Reversal of decision by Caltrans on documentation needed to satisfy Section 106 ( cultural studies) requirements.

The recent change in status for the SF Bay - Delta Long Fin Smelt.

Staff is requesting Council approve Amendment No. 5 with WSP for a total cost of 59, 034. 13 to provide additional services. An additional $ 90, 000 is needed for incidental and unforeseen costs associated with the project such as miscellaneous costs and staff time. Therefore, staff is also requesting Council approve a budget amendment transferring $ 75, 000 from the W/ C Lathrop Local Transportation CFF Fund 2320 and $ 75, 000 from the RTIF Lathrop Local West CFF Fund 2360 to the Manthey Road Bridge Replacement Project.

BACKGROUND:

On February 3, 2014, Council approved a contract with WSP in the total amount of 1, 411, 350 for Preliminary Engineering and Environmental Services associated with the Manthey Road Bridge Replacement Project CIP PS 12- 04. The existing bridge 223
CITY MANAGER' SREPORT PAGE 2
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
APPROVAL OF AMENDMENT NO. 5 WITH WSP USA, INC. FOR PROFESSIONAL

SERVICES AGREEMENT FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04
across the San Joaquin River was built in 1926 and has been identified by Caltrans for rehabilitation or replacement to maintain public safety. The project will replace the existing Manthey Road Bridge which is located approximately 0. 3 miles northeast of Stewart Road.

On July 20, 2015, Council approved Amendment No. 1 to amend the original project scope and include the preparation of an Extended Phase I ( XPI) cultural survey, a Feasibility Study, and a Water Quality Assessment Report per Caltrans direction. The cost of including the additional services was $ 162, 019, which was included in the FY 15/6 budget for the Manthey Road Bridge Replacement Project PS 12- 04.

In order to expand the technical studies, continue the Extended Phase I ( XPI) cultural survey, and prepare a higher class of action for National Environmental Policy Act NEPA) compliance, Council approved Amendment No. 2 with WSP on April 9, 2018.

The total amount for Amendment No. 2 was $ 330, 957 with a termination date of June 30, 2019. However, more time was needed for the completion of the original scope of services and City staff extended the term of the Agreement by an additional 36 months through a letter agreement known as Amendment No. 3. No additional cost was identified, and the termination date was extended to June 30, 2022.

Furthermore, Amendment No. 4 dated April 27, 2022 was added to satisfy the requirements from Caltrans Cultural Studies Office ( CSO), a project -specific Programmatic Agreement ( PA) was needed to address archaeological sensitivity. WSP also need to perform additional preliminary engineering and cost estimates to evaluate the cost impact to the project due to elimination of the Reinforced Concrete Box ( RCB). The Total amount for Amendment No. 4 was $ 86, 900.

Staff is requesting Council approve Amendment No. 5 with WSP to provide additional coordination services ( included as Attachment B) and extend the term of the Agreement until June 30, 2025. Staff is also requesting Council approve a budget amendment transferring $ 75, 000 from the W/ C Lathrop Local Transportation CFF Fund 2320 and $ 75, 000 from the RTIF Lathrop Local West CFF Fund 2360 to the Manthey Road Bridge Replacement Project to fund Amendment No. 5 and the incidental and unforeseen costs associated with the project.

REASON FOR RECOMMENDATION:

Approval of Amendment No. 5 with WSP USA, Inc. will allow the project to move forward as intended. Staff is requesting City Council to approve Amendment No. 5 between the City of Lathrop and WSP USA, Inc. to provide the additional coordination services needed. The proposed Amendment No. 5 will also include a budget amendment to add the cost of $ 59, 034. 13for the additional services needed. 224
CITY MANAGER' S REPORT PAGE 3
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
APPROVAL OF AMENDMENT NO. 5 WITH WSP USA, INC. FOR PROFESSIONAL

SERVICES AGREEMENT FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04
FISCAL IMPACT:

Staff request City Council approve a budget amendment transferring $ 75, 000 from the W/ C Lathrop Local Transportation CFF Fund 2320 and $ 75, 000 from the RTIF Lathrop Local West CFF Fund 2360 to the Manthey Road Bridge Replacement Project, CIP PS 12- 04 as follows:

Increase Transfer Out
2320- 9900-90- 9010
Increase Transfer Out
2360- 9900-90- 9010
Increase Transfer In
3310- 9900- 393- 0000
Increase Expenditure
3310- 8000- 420- 830
ATTACHMENTS:
75, 000
75, 000
PS 12- 04 $ 150, 00
PS 12- 04 $ 150, 00
A. Resolution Approving Amendment No. 5 to the Professional Services Agreement with WSP USA, Inc. for the Manthey Road Bridge Replacement Project, CIP PS 12- 04 and Approving Budget Amendment
B. Contract Amendment No. 5 with WSP USA, Inc. to Professional Services Agreement for the Manthey Road Bridge replacement Project, CIP PS 12- 04 225
CITY MANAGER' SREPORT PAGE 4
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
APPROVAL OF AMENDMENT NO. 5 WITH WSP USA, INC. FOR PROFESSIONAL

SERVICES AGREEMENT FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04
APPROVALS:

Leisser Mazariegos Date
Project Manager
Brad ylor
City Engineer
fat1A1/ may
Date
etki/ 2024
Micha King Date
Ass! = ant City Manager
Cari Jam
Finance I rector
9/ 410z4
Date
Salvador Navarrete Date
City Attorney
t -o R S,) S 9 Iy( VIA
Stephen J. Salvatore Date
City Manager
226
RESOLUTION NO. 24 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP APPROVING AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC. FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04 AND APPROVING BUDGET AMENDMENT
WHEREAS, on February 3, 2014, Council approved a Professional Consulting Services Agreement with WSP USA, Inc. (formerly Parsons Brinckerhoff, Inc.) in the total amount of $ 1, 411, 350 for Preliminary Engineering and Environmental Services associated with the Manthey Road Bridge Replacement Project, CIP PS 12- 04; and WHEREAS, on July 20, 2015, Council approved Amendment No. 1 to amend the original project scope and include the preparation of an Extended Phase I ( XPI) cultural survey, a Feasibility Study, and a Water Quality Assessment Report per Caltrans direction, in the amount of $ 162, 019; and
WHEREAS, in order to expand the technical studies, continue the Extended Phase I ( XPI) cultural survey and prepare a higher class of action for National Environmental Policy Act ( NEPA) compliance, Council approved Amendment No. 2 with WSP on April 9, 2018, in the amount of $ 330, 957; and WHEREAS, the termination date for Amendment No. 2 was on June 30, 2019.

However, more time was needed for the completion of the original scope of services and the City extended the term of the Agreement by an additional 36 months through a letter agreement known as Amendment No. 3 dated May 20, 2020. No additional cost was identified and the new termination date was extended to June 30, 2022; and
WHEREAS, on April 11, 2022, Council approved Amendment No. 4 to amend the project scope for a project -specific Programmatic Agreement ( PA) that was needed in order to satisfy the requirements from the California Department of Transportation ( Caltrans) Cultural Studies Office ( CSO). WSP also needed to provide additional coordination services that include preliminary engineering and cost estimates to evaluate the cost impact to the project due to elimination of the Reinforced Concrete Box ( RCB); and
WHEREAS, staff requests Council approve Amendment No. 5 with WSP USA, Inc. for a total cost of $59, 034. 13to provide additional coordination services related to the environmental clearance process for the Project ( detailed in Attachment B of the City Manager' sReport) and extend the term of the Agreement until June 30, 2025. An additional $ 90, 000 is needed for incidental and unforeseen costs associated with the project such as miscellaneous cost and staff time; and WHEREAS, staff also requests City Council approve a budget amendment transferring $ 75, 000 from the W/ C Lathrop Local Transportation CFF Fund 2320 and 75, 000 from the RTIF Lathrop Local West CFF Fund 2360 to the Manthey Road Bridge Replacement Project, CIP PS 12- 04 as follows:
227
Increase Transfer Out
2320- 9900-90- 9010
Increase Transfer Out
2360- 9900-90- 9010
Increase Transfer In
3310- 9900- 393- 0000
Increase Expenditure
3310- 8000- 420- 830
75, 000
75, 000
PS 12- 04 $ 150, 00
PS 12- 04 $ 150, 00
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve Amendment No. 5 with WSP USA, Inc. to provide additional
Report), and
coordination
extend the
services (
term of the
detailed
Agreement
in Attachment
until June 30,
B of
2025;
the City
and
Manager' s
NOW THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop also approves a budget amendment as detailed above. 228
The foregoing resolution was passed and adopted this 9th day of September 2024, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AS TO FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 229

ATTACHMENT B
AMENDMENT NO. 5

TO THE AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES BETWEEN THE CITY OF LATHROP AND WSP USA, INC. DATED FEBRUARY 3, 2014 FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04 THIS AMENDMENT ( hereinafter " AMENDMENT NO. 5") to the agreement between WSP USA, Inc. and the City of Lathrop dated February 3, 2014, (hereinafter AGREEMENT") dated for convenience this 9th day of September 2024 is by and between WSP USA, Inc. ("CONSULTANT") and the City of Lathrop (" CITY"), a California municipal corporation.

RECITALS:

WHEREAS, CONSULTANT and CITY entered into an AGREEMENT to provide Professional Consulting Services for the Manthey Road Bridge Replacement Project, CIP PS 12- 04 dated February 3, 2014, in the amount of $ 1, 411, 350. 0; and WHEREAS, on July 20, 2015, CONSULTANT and CITY entered into AMENDMENT NO. 1 for additional Professional Consulting Services including the preparation of an Extended Phase I ( XPI) cultural survey, a Feasibility Study, and a Water Quality Assessment Report, in the amount of $162, 019.0; and WHEREAS, on April 9, 2018, CONSULTANT and CITY entered into AMENDMENT NO. 2 for additional Professional Consulting Services including the preparation of a higher class of action for National Environmental Policy Act ( NEPA) compliance, in the amount of $ 330, 957. 00; and
WHEREAS, on May 20, 2020, CONSULTANT and CITY entered into a letter agreement known as AMENDMENT NO. 3 to extend the term of the Agreement by an additional 36 months to a new termination date of June 30, 2022; and WHEREAS, on April 11, 2022, CONSULTANT and CITY entered into a letter agreement known as AMENDMENT NO. 4 for additional Professional Consulting Services and to extend the term of the Agreement until June 30, 2024; and NOW, THEREFORE, CONSULTANT and CITY agree as follows:
1) Scope of Service. Section ( 1) of the AGREEMENT for Consulting is hereby amended to add the following:

CONSULTANT agrees to perform services in accordance with the scope of work and fee proposal provided by CONSULTANT, attached hereto as Exhibit " A" and incorporated fully herein by this reference. The aforementioned work is in addition to the scope of work in the original AGREEMENT dated February 3, 2014, Amendment No. 1 dated July 20, 2015, Amendment No. 2 dated April 9, 2018, letter agreement known as Amendment No. 3 dated May 20, 2020 and Amendment No. 4 dated April 11, 2022 for Professional Consulting Services.

CONSULTANT agrees to diligently perform these services in accordance with the upmost standards of its profession and the CITY' S satisfaction.

230
CITY OF LATHROP - WSP USA, INC.

AMENDMENT NO. 5 FOR PROFESSIONAL CONSULTING SERVICES FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04
2) Compensation. Section ( 2) of the AGREEMENT for Consulting Services is hereby amended as follows:

City hereby agrees to pay CONSULTANT an additional sum of $ 59, 035.0 for the Professional Consulting Services set forth in Exhibit "A" of this AMENDMENT NO. 5, with a total sum not to exceed of $2, 050, 261. 00 ($1, 411, 350. 0 for the original AGREEMENT, 162, 019.0for Amendment No. 1, $330, 957. 00 for Amendment No. 2, letter agreement known as Amendment No. 3 at no additional cost, $86, 900. 0 for Amendment No. 4 and 59, 035.0for AMENDMENT NO. 5. CONSULTANT shall be paid within thirty (30) days of receipt of billings containing all information contained in Paragraph 5 of the original AGREEMENT. Compensation for any task must be equal to or less than the percentage of task complete. In no event shall CONSULTANT be entitled to compensation for work not included in the original scope of work, and this AMENDMENT unless a written change order or authorization describing the extra work and payment terms has been executed by CITY' SAuthorized Representative prior to the commencement of the work. 3) Effective Date and Term
The effective date of AMENDMENT NO. 5 is SEPTEMBER 9, 2024 and it shall terminate no later than June 30, 2025. AMENDMENT NO. 5 hereby extends the term of the original AGREEMENT to June 30, 2025. All other terms of the original AGREEMENT shall remain in full force and effect.
4) Applicability To Original Consultant AGREEMENT
All terms and conditions set forth in the AGREEMENT dated February 3, 2014 and Amendment No. 1 dated July 20, 2015, Amendment No. 2 dated April 9, 2018, Letter agreement known as Amendment No. 3 dated May 20, 2020 And Amendment No. 4 dated April 11, 2022 are still in effect and are incorporated by reference herein and said AGREEMENT is incorporated by reference herein.
5) Signatures
The individuals executing this AMENDMENT NO. 5 represent and warrant that they have the right, power, legal capacity, and authority to enter into and to execute this AMENDMENT NO. 5 on behalf of the respective legal entities of the CONSULTANT and the CITY. This agreement shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns.

231
CITY OF LATHROP — WSP USA, INC.

AMENDMENT NO. 5 FOR PROFESSIONAL CONSULTING SERVICES FOR THE MANTHEY ROAD BRIDGE REPLACEMENT PROJECT, CIP PS 12- 04
Approved as to Form: City of Lathrop
City Attorney
Salvador Navarrete Date
Recommended for Approval: City of Lathrop
Public Works Director
Michael King Date
Accepted By: City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
Stephen J. Salvatore Date
City Manager
CONSULTANT: WSP USA, Inc.
2329 Gateway Oaks Drive, Suite 200
Sacramento, CA 95833
Fed ID # 11-531569
Lathrop Business License # 20842
Signature Date
Print Name and Title

232

EXHIBIT A
Date: 8/12/ 2024
Department of Public Works
City of Lathrop
390 Towne Center Drive
Lathrop, CA 95330
Attention: Michael King
RE: Manthey Road Bridge Replacement Project
Contract Amendment # 5
Dear Michael,
WSP has prepared this contract amendment for the above project. This contract amendment covers reinitiating consultation with the USFWS due to the listing of longfin smelt, completing the Section 106 process, and revising the draft Final IS/ EA and decision documents due to incorporate text related to cultural and biological resources and revisions to the IS/ EA template.

For more details concerning added scope of services and corresponding budget amounts, please see the attached information.

Please don' thesitate to contact me with any questions.

Sincerely,
WSP USA Inc
c''' P. "
4 James Gomez
Project Manager
Enclosed: Supplemental # 5 Scope and Cost Proposal
233
Scope of Work
WSP is requesting to extend this contract through 6/ 30/ 225. There are several remaining deliverables/ issues that have been delayed primarily due to Caltrans schedules. Those include conferencing or reinitiating consultation with the USFWS, completing the Section 106 process, and completing the Final IS/ EA and decision documents.

Since ESA Section 7 consultation with the USFWS on the Manthey Road Bridge project was completed, longfin smelt, a fish species with potential to occur in the project area, has been proposed as an endangered species and is likely to be listed within the next year. Since the project will almost certainly still be in construction when longfin smelt is listed, the USFWS Biological Opinion ( BO) would need to be updated at some point. Preparing an addendum to the biological assessment ( BA) to add longfin smelt and re -initiating consultation will be necessary.

Section 106 consultation has been ongoing for several years. Originally, Caltrans District determined the appropriate document would be a Post - Review Discovery Plan ( PRDP), but Caltrans Cultural Studies Office determined a Cultural Resources Management Plan and implementing Programmatic Agreement would be required. These documents were prepared and have been through multiple reviews and revisions. It has now been determined that the PRDP is the appropriate document and that it must but updated address the disposition of materials from work on the levee and incorporate pertinent revisions from the CRMP.

For the Final IS/ EA, the delays in the Section 106 process have resulted in the need to update the text to reflect the most recent template, and to rerun species lists and update the biological resources section several times.

The scope of work below details the steps necessary to complete the BA Addendum, the Section 106 documentation, and the Final IS/ EA and decision documents.

Task 1 - Project Management
WSP anticipates that the additional scope of work included in this amendment will require an additional 12 months of project management and administration. WSP assumes 4 hours per month for the WSP project manager and 2 hours per month for its project accountant for this task. The WSP project manager will attend calls, prepare meeting notes, and will prepare progress reports.

ICF shall provide progress reporting, schedule and deliverable updates, and coordination with WSP, the City, and Caltrans. For the purposes of estimating costs, ICF assumes that 3 hours per month will be expended on project management.
234
Task 5. 7. Technical Studies
Biological Resources:

An ICF fish biologist will coordinate with Caltrans to determine the type and format of the BA addendum and then prepare the addendum for City and Caltrans review. The ICF fish biologist will also support Caltrans in agency coordination. For purposes of preparing the BA addendum, it is assumed that no substantial changes to the proposed project have occurred since the BO was issued; therefore, the BA addendum will focus on evaluating project effects on longfin smelt only. It is further assumed that there will be one round of concurrent review by WSP and the City, and one round of review with Caltrans and each round of review will include a live edit call to ensure all comments are addressed. It is further assumed that ICF will address any agency comments and participate in one call with the City, Caltrans and/ or USFWS.

Cultural Resources:

Caltrans CSO has determined that a PRDP is the appropriate document and that a PA and CRMP are not necessary. ICF cultural resources staff will review the 2021 PRDP in comparison to the latest CRMP and make the PRDP consistent with revisions that were incorporated into the CRMP for instance, relating to distinguishing between resources associated with the known site and unassociated resources). A discussion of the treatment and disposition of any materials recovered from work associated with the construction of abutments or piers from beneath the Levee will be added. To minimize review time and comments, the document will go through a light edit and will be formatted. We assume that there will be minimal revisions to figures and no revisions to the APE.

We assume that there will be one round of review at the District level and one round of review at CSO.

Task 7 — Final Environmental Document ( ED)
ICF will update the discussion of biological resources and agency consultation. The ICF fish biologist will update these sections to include the current status of the species and the initiation of conferencing with USFWS for longfin smelt. A wildlife biologist will rerun species lists at resource agencies and update the discussion as necessary. ICF will review the cultural resources discussion and update it to reference the appropriate document and dates. Some budget has been allotted for editing new text and stacking the document.
235

SUPPLEMENT
NO. 5
COST

PROPOSAL WSP
ICF
Total
Project Manager
Project
Administrator
Total
Labor Hours
Total
Labor Cost
Total Labor Hours
Total
Labor
Cost

MANTHEY
ROAD
BRIDGE

REPLACEMENT

PROJECT
Gomez
Tran
122. 87

49. 60
TASK
1 Project
Management
48 24
72 162. 9820,
24 6, 496 .
66 Project
Management
48 24
72 20, 162. 98
24 6, 496. 66
7 Environmental
Analysis 000
198
32,74 .
49 BAAddendu
m -
Draft
and
Final
64 8, 718. 51
USFWS/Caltrans Coordination 6
1,85. 20
Cultural
Resources
62 11, 549 .
48 FED
revisions
66 10, 921. 30
Total
forSupplemental
Tasks
48 24
72 20, 162 .
98 222
871. 1538,

OVERHEAD
60% 158.

FIXED
FEE

10. 0%
DIRECT
COSTS
TOTAL
COST
20, 162. 98
871 . 38,
15 8/ 21/024
236
ITEM 4. 14

CITY MANAGER' SREPORT
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING
ITEM: AUTHORIZE ACCEPTANCE OF THE SELECTIVE

TRAFFIC ENFORCEMENT PROGRAM ( STEP) GRANT

FUND AWARD FROM THE STATE OF CALIFORNIA

OFFICE OF THE TRAFFIC SAFETY ( OTS)
RECOMMENDATION: Adopt Resolution Authorizing the Chief of Police to Accept the Selective Traffic Enforcement Program
STEP) Grant Fund Award of $81, 500 from the State
of California Office of Traffic Safety ( OTS)
SUMMARY:

In January 2024, the Lathrop Police Department ( LPD) submitted an application to the State of California Office of Traffic Safety ( OTS) for a Selective Traffic Enforcement Program ( STEP) grant. This grant is funded by the National Highway Transportation Safety Administration ( NHTSA) and is administered by the OTS. The Lathrop Police Department has been tentatively awarded $ 81, 500for STEP Activities.

The purpose of this grant is to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. STEP activities include the following: impaired driving enforcement, enforcement operations focused on primary crash factors, distracted driving, seat -belt enforcement, officer training, and public education and awareness programs.

LPD will be able to utilize these funds on focused traffic enforcements to mitigate traffic issues in the City due to speeding, drunk driving, distracted and reckless driving, along with purchasing traffic equipment and providing officer training. Staff recommends Council adopt resolution authorizing the Chief of Police to accept the STEP grant fund award of $ 81, 500 from the State of California Office of Traffic Safety and sign the final grant agreement.

BACKGROUND:

In January 2024, the Lathrop Police Department submitted an application to the State of California, Office of Traffic Safety for the STEP grant and has been tentatively awarded $ 81, 500 for STEP activities.

The City of Lathrop has immediate access and proximity to Interstate 5, Interstate 205, Highway 120, and Highway 99 which brings with it increased vehicle traffic from residents and visitors passing through on the freeways. An analysis of our traffic accidents from the last full calendar year has identified the most common primary collision factors in the City of Lathrop as; speeding, DUI, and unsafe lane changes.

From January 1, 2023 to December 31, 2023, there were 317 total crashes within the City of Lathrop. 99 of the crashes were due to speeding, 42 caused by DUIs, and 237
CITY MANAGER' SREPORT PAGE 2
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING

AUTHORIZE ACCEPTANCE OF THE SELECTIVE TRAFFIC ENFORCEMENT

PROGRAM ( STEP) GRANT FUND AWARD FROM THE STATE OF CALIFORNIA

OFFICE OF THE TRAFFIC SAFETY ( OTS)
51 were due to unsafe lane changes. Of the 317 total crashes, 108 resulted in injury with 149 victims injured and 1 fatality. LPD also recorded 108 hit and run collisions in 2023.

The Lathrop Police Department will utilize the funding from the grant to conduct Sobriety Checkpoints, DUI saturation patrols, implement traffic enforcement operations focused on the primary collision factors, conduct pedestrian and bicycle safety operations and education, provide traffic education to the public, purchase traffic enforcement equipment, and send officers to training. We will also use the funding to work collaboratively with our neighboring agencies on focused traffic enforcements and participate in County sideshow taskforce as needed.

Acceptance of the STEP grant will allow for the purchase of traffic equipment, reimburse overtime hours directly related to additional traffic enforcements and public education, and reimburse for traffic training courses for our officers. The STEP grant is designed to earn media attention and enhance the overall deterrent effect to help reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors.

REASON FOR RECOMMENDATION:

The STEP grant will provide funding to LPD to help reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors.

Additionally, it will help address traffic issues such as speeding, drunk driving, distracted and reckless driving.

FISCAL IMPACT:

Acceptance of the STEP Grant award from the State of California, Office of Traffic Safety, will provide $ 81, 500 in funding to support our community' slaw enforcement services. It will assist in offsetting the Police Department' sexpenditures for the enforcement of persons driving under the influence and enforcement operations focusing on primary collision factors. The OTS grant program does not have a cost share for funding. The Council adopted budget included a potential award amount of 78, 000 for the STEP grant the under Administration Division ( 2190- 4- 50) and it will need to be moved and amended to the actual award amount within the Operations Division ( 2190- 4- 30). Additionally, funds will need to be allocated to the appropriate expenditure accounts for overtime hours, training, equipment, and supplies as follows:

GL Revenue Accounts Increase/( Decrease)
2190- 4- 50- 333- 05-0 ($78, 000)
2190- 4- 30-33- 05-0 $ 81, 500
238
CITY MANAGER' S REPORT PAGE 3
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING

AUTHORIZE ACCEPTANCE OF THE SELECTIVE TRAFFIC ENFORCEMENT

PROGRAM ( STEP) GRANT FUND AWARD FROM THE STATE OF CALIFORNIA

OFFICE OF THE TRAFFIC SAFETY ( OTS)
GL Expense Accounts
2190- 4- 30-30- 2- 0
1010- 4- 30-10- 13- 00
2190- 4- 30-35- 20- 0
2190- 4- 30-50- 2- 0
Increase Transfer In
1010- 99- 00- 393- 00
Increase Transfer Out
2190- 99- 00- 990-- 1
Decrease Transfer In
1010- 99- 00- 393- 00
Decrease Transfer Out
2190- 99- 00- 990-- 1
ATTACHMENTS:

Increase/( Decrease)
55, 350
2, 000
4, 150
20, 000
55, 350
55, 350
78, 000)
78, 000)
A. Resolution Authorizing the Chief of Police to Accept the Selective Traffic Enforcement Program ( STEP) Grant Fund Award of $ 81, 500 from the State of California Office of Traffic Safety ( OTS)
B. Tentative Draft Grant Agreement for the Selective Traffic Enforcement Program STEP)
239
CITY MANAGER' S REPORT PAGE 4
SEPTEMBER 9, 2024 CITY COUNCIL REGULAR MEETING

AUTHORIZE ACCEPTANCE OF THE SELECTIVE TRAFFIC ENFORCEMENT

PROGRAM ( STEP) GRANT FUND AWARD FROM THE STATE OF CALIFORNIA

OFFICE OF THE TRAFFIC SAFETY ( OTS)
APPROVALS:

S en Seal
Chief of Polic
D ZC / Za z..{
to
Thomas Hedegard Date
Deputy City Manager
r
cl2i/ 20-1/-
Date
Salvador Navarrete Date
City Attorney
0-' Sa• zti
Stephen 3. Salvatore Date
City Manager
240
RESOLUTION NO. 24 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP

AUTHORIZING THE CHIEF OF POLICE TO ACCEPT THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM ( STEP) GRANT FUND AWARD OF $ 81, 500 FROM

THE STATE OF CALIFORNIA OFFICE OF TRAFFIC SAFETY ( OTS) WHEREAS, in January 2024, the Lathrop Police Department ( LPD) submitted an application to the State of California Office of Traffic Safety ( OTS) for a Selective Traffic Enforcement Program ( STEP) grant; and
WHEREAS, this grant is funded by the National Highway Transportation Safety Administration ( NHTSA) and is administered by the OTS; and WHEREAS, LPD has been tentatively awarded $ 81, 500 for STEP Activities; and
WHEREAS, LPD will utilize the funding from the grant to conduct Sobriety Checkpoints, DUI saturation patrols, implement traffic enforcement operations focused on the primary collision factors, conduct pedestrian and bicycle safety operations and education, provide traffic education to the public, purchase traffic enforcement equipment, and send officers to training; and WHEREAS, LPD will also use the funding to work collaboratively with our neighboring agencies on focused traffic enforcements and participate in County sideshow taskforce as needed; and
WHEREAS, acceptance of the STEP Grant award from the State of California, Office of Traffic Safety, will provide $ 81, 500 in
law enforcement services; and
funding to support our community' s
WHEREAS, the OTS grant program does not have a cost share for funding; and
WHEREAS, the Council adopted budget included a potential award amount of 78, 000 for the STEP grant the under Administration Division ( 2190- 4- 50) and it will need to be moved and amended to the actual award amount within the Operations Division ( 2190- 4- 30); and
WHEREAS, funds will need to be allocated to the appropriate expenditure accounts for overtime hours, training, equipment, and supplies as follows:

GL Revenue Accounts Increase/( Decrease)
2190- 4- 50- 333- 05-0 ($78, 000)
2190- 4- 30-33- 05-0 $ 81, 500
241
GL Expense Accounts
2190- 4- 30-10- 13- 00
2190- 4- 30-30- 2- 0
2190- 4- 30-35- 20- 0
2190- 4- 30-50- 2- 0
Increase Transfer In
1010- 99- 00- 393- 00
Increase Transfer Out
2190- 99- 00- 990-- 1
Decrease Transfer In
1010- 99- 00- 393- 00
Decrease Transfer Out
2190- 99- 00- 990-- 1
Increase/( Decrease)
55, 350
2, 000
4, 150
20, 000
55, 350
55, 350
78, 000)
78, 000)
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby authorize the Chief of Police to accept the Selective Traffic Enforcement Program ( STEP) Grant Fund Aware of $ 81, 500 from the State of California Office of Traffic Safety and sign the final agreement. 242
The foregoing resolution was passed and adopted this 9th day of September 2024, by the following vote of the City Council, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

Sonny Dhaliwal, Mayor
ATTEST: APPROVED AST FORM:

Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 243
State of California — Office of Traffic Safety

GRANT AGREEMENT

ATTACHMENT B GRANT NUMBER
PT25041

1. GRANT TITLE
Selective Traffic Enforcement Program ( STEP)

2. NAME OF AGENCY
Lathrop

3. Grant Period
From: 10/ 01/ 2024
To: 09/ 30/ 225

4. AGENCY UNIT TO ADMINISTER GRANT
Lathrop Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night- tme seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with the community members.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $ 81, 500. 0

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and this reference made a part of the Agreement:

Schedule A — Problem Statement, Goals and Objectives and Method Schedule B — Detailed Budget Estimate and Sub -Budget Estimate ( if Schedule B- 1 — Budget Narrative and Sub -Budget Narrative ( if applicable) Exhibit A — Certifications and Assurances
Exhibit B* — OTS Grant Program Manual
Exhibit C — Grant Electronic Management System ( GEMS) Access Items shown with an asterisk (*), are hereby incorporated by reference and attached hereto.

These documents can be viewed at the OTS home web page under Grants:

We, the officials named below, hereby swear under penalty of perjury under are duly authorized to legally bind the Grant recipient to the above described IN WITNESS WHEREOF, this Agreement has been executed by the parties conditions of the following which are by
of Procedure
applicable)
made a part of this agreement as if
www. ots. ca.lov.
the laws of the State of California that we
Grant terms and conditions.
hereto.

8. Approval Signatures
A. GRANT DIRECTOR
NAME: Stephen Sealy
TITLE: Chief of Police
PHONE:

EMAIL: ssealy@ci. lathrop. ca. us
2096476403
ADDRESS: 940 River Island Parkway
Lathrop, CA 95330
B. AUTHORIZING OFFICIAL
NAME: Stephen Sealy
TITLE: Chief of Police
EMAIL:

PHONE: 2096476403
ssealy@ci. lathrop. ca. us
ADDRESS: 940 River Island Parkway
Lathrop, CA 95330
Signature) ( Date)
C. FISCAL OFFICIAL
NAME: Thomas Hedagard
TITLE: Deputy City Manager
EMAIL:

PHONE: (
thedegard@ci. lathrop. ca. us
209) 941- 7329
ADDRESS: 390 Town Centre Dr
Lathrop, CA 95330
Signature) ( Date)
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Barbara Rooney
TITLE: Director
EMAIL: barbara. rooney@ots. ca. gov
PHONE: ( 916) 509- 3030
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
Signature) ( Date) ( Signature) ( Date)
8/ 23/024 7: 33:9 AM Page 1 of 15
244
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
NAME: Carolyn Vu
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758

9. SAM INFORMATION
SAM #: KFKVB7ZSMDV6

REG ISTERED
ADDRESS: 390 Towne Centre Dr
CITY: Lathrop
ZIP+ 4: 95330-58

10. PROJECTED EXPENDITURES
FUND CFDA ITEM/ APPROPRIATION F. Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL 81, 500. 0

AMOUNT ENCUMBERED BY THIS DOCUMENT
81, 500. 0
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT

0.0 OTS ACCOUNTING OFFICER' SSIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE 81, 500. 0
8/ 23/024 7: 33:9 AM Page 2 of 15
245
State of California — Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT25041

1. PROBLEM STATEMENT
The City of Lathrop was incorporated in 1989. As of 2023, the City of Lathrop has a population of 35, 080.

The City encompasses 23 square miles and is located 70 miles from the Bay Area with immediate access and proximity to 1-5, 1- 205, Highway 120, and Highway 99. The Lathrop Police Department is currently made up of forty- two (42) sworn officers that includes one Chief, two Captains, two Lieutenants, six Sergeants, two Detectives, four School Resource Officers, one Community Resource Officer, and 25 Patrol Officers, of which, two are dedicated motorcycle traffic officers.

The most common Primary Crash Factors ( PCF) in the City of Lathrop are Speeding, DUI, and Unsafe Lane Changes. There were 317 total crashes within the City of Lathrop from January 1, 2023 to December 31, 2023 of which 99 were due to speeding, 42 were due to DUls, and 51 were due to unsafe lane changes. Out of the 317 total crashes, 108 resulted in injury with 149 victims injured and 1 fatality. There were also 108 hit and runs reported within the City of Lathrop for 2023.

The Lathrop Police Department will utilize traffic data from the past year to strategically allocate the grant funds for targeted traffic enforcements that focus on the PCFs. Additionally, we would like to continue to address the community concerns of pedestrian and bicycle safety, especially for school - age children commuting to and from school by providing education and training. We will also work collaboratively with the other agencies surrounding us on focused traffic enforcements, including monthly operations, and the County sideshow taskforce as needed. Based on feedback from community members, we continue to prioritize training additional personnel and procuring equipment to support traffic enforcement operations.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol - involved crashes.

8. Reduce the number of persons injured in alcohol -involved crashes.

9. Reduce the number of persons killed in drug -involved crashes.

10. Reduce the number of persons injured in drug -involved crashes.

11. Reduce the number of persons killed in alcohol/ drug combo -involved crashes.

12. Reduce the number of persons injured in alcohol/ drug combo -involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime ( 2100 - 0259 hours) fatal crashes.

18. Reduce nighttime ( 2100 - 0259 hours) injury crashes.

B. Objectives:

1. Issue a press release announcing the kick- off of the grant by November 15. The kick- off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots. ca. gov, and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.

Target Number
1 2. Participate and report data ( as required) in the following campaigns; Quarter 1:

National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle 12 7/ 8/ 2024 9: 13: 03 AM Page 3 of 15
246
Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California' sPedestrian Safety Month.

3. Develop ( by December 31) and/ or maintain a " DUI BOLO" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 1 Driving Enforcement (ARIDE) 16 hour POST -certified training.

5. Send law enforcement personnel to the DRE Recertification training. 1

6. Conduct DUI/L Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/L checkpoints, departments should issue press releases that mention DL' s will be checked at the DUI/L checkpoint. Signs for DUI/L checkpoints should read " DUI/river' s License Checkpoint Ahead." 2 OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre -approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/L Checkpoint screeners should be DRE- or ARIDE- trained.

7. Conduct DUI Saturation Patrol operation( s). 6

8. Conduct Traffic Enforcement operation( s), including but not limited to, primary crash factor violations.
7 9. Conduct highly publicized Distracted Driving enforcement operation( s) targeting drivers using hand held cell phones and texting.
2 10. Conduct highly publicized pedestrian and/ or bicycle enforcement operation( s) in areas or during events with a high number of pedestrian and/ or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 11. Conduct Traffic Safety educational presentation( s) with an effort to reach community members. Note: Presentation( s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 12. Participate in highly visible collaborative Traffic Enforcement operations. 6

13. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
1 14. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members.
5 3. METHOD OF PROCEDURE
A. Phase 1 — Program Preparation ( 1St Quarter of Grant Year) The department will develop operational plans to implement the " best practice" strategies outlined in the objectives section.

All training needed to implement the program should be conducted in the first quarter.

All grant related purchases needed to implement the program should be made in the first quarter.

In order to develop/ maintain the " DUI BOLOs," research will be conducted to identify the "worst of the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver' s
name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.

Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements:

Issue a press release approved by the OTS PIO announcing the kick- off of the grant by November 15, but no sooner than October 1. The kick- off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 8/ 23/024 7: 33:9 AM Page 4 of 15
247
deadline to issue a kick- off press release, communicate reasons to your OTS grant coordinator and OTS P1O.

B. Phase 2 — Program Operations ( Throughout Grant Year) The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements
The following requirements are for all grant -related activities:

Send all media advisories, alerts, videos, graphics, artwork, posters, radio/ PSA/ video scripts, storyboards, digital and/ or print educational materials for grant -related activities to the OTS PIO at pio ots. ca.iov for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

Send all Powerpoint presentations, online presentations and trainings for grant -related activities to the OTS PIO at pio( aots. ca. 00v for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.

The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.

Pre -approval is not required when using any OTS- supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS- supplied educational material.

However, copy the OTS PIO at pio@ots. ca. gov and your OTS grant coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS- supplied kick- off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.

If an OTS- supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots. ca. gov for approval and copy to your OTS grant coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.

Press releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting immediate and time -sensitive grant activities ( e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant -related activity is happening ( e. g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).

Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots. ca. gov and your OTS grant coordinator with embargoed date and time or with " INTERNAL ONLY: DO NOT RELEASE" message in subject line of email.

Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at pio ots. ca. qov for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.

Social media posts highlighting state or national traffic safety campaigns ( Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations ( DUI checkpoints, etc.), or any other grant -related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.

Submit a draft or rough -cut of all digital, printed, recorded or video material ( brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio ots. ca. qov and copy your OTS grant coordinator for approval prior to the production or duplication. 8/ 23/024 7: 33:9 AM Page 5 of 15
248
Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.

Space permitting, include the OTS logo on all grant -funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS grant coordinator for specifics, format -appropriate logos, or if space does not permit the use of the OTS logo.

Email the OTS PIO at pio ots. ca. qov and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant -related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/ or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/ or results, including any media coverage ( broadcast, digital, print) of event within 7 days following significant grant - related event or program. Media and program highlights are to be reflected in QPRs.

Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.

For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.

Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 — Data Collection & Reporting ( Throughout Grant Year)

1. Prepare and submit grant claim invoices ( due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports ( QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.

Provide a brief list of activity conducted, procurement of grant -funded items, and significant media activities. Include status of grant -funded personnel, status of contracts, challenges, or special accomplishments.

Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.

Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/ final Quarterly Performance Report ( QPR). The Final Evaluation should provide a brief summary of the grant' s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California — Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT25041

FUND NUMBER CATALOG

NUMBER ( CFDA)

FUND DESCRIPTION TOTAL AMOUNT
402PT- 25 20. 600 State and Community Highway
Safety
50, 000.
164AL- 25 20. 608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
30, 000.
1906- 25 20. 611 Racial Profiling Prohibition Grants 1, 500. 0

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time

0.0 Overtime
DUI/L Checkpoints 164AL- 25 6, 500. 0 2 13, 000.

DUI Saturation Patrols 164AL- 25 2, 500. 0 6 15, 000.

Traffic Enforcement 402PT- 25 1, 750. 0 7 12, 250. 0
Pedestrian and Bicycle Enforcement 402PT- 25 1, 500. 0 2 3, 000.

Distracted Driving 402PT- 25 1, 500. 0 2 3, 000.

Traffic Safety Educational Presentations 402PT- 25 500. 00 2 1, 000.

Collaborative Traffic Enforcement 402PT- 25 1,00. 0 6 6,00. 0 Community Collaboration and
Engagement
1906- 25 300. 00 5 1, 500. 0
Category Sub -Total 55, 350. 0
B. TRAVEL EXPENSES
In State Travel 402PT- 25 4, 150. 0 1 4, 150. 0

0.0 Category Sub -Total 4, 150. 0
C. CONTRACTUAL SERVICES

0.0 Category Sub -Total 0.0
D. EQUIPMENT
Changeable Message Sign Trailer with
Radar
402PT- 25 20, 000. 1 20, 000.

Category Sub -Total 20, 000.

E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL- 25 2, 000. 1 2, 000.

Category Sub -Total 2, 000.

F. INDIRECT COSTS

0.0 Category Sub -Total 0.0
GRANT TOTAL $ 81, 500. 0
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State of California — Office of Traffic Safety

GRANT AGREEMENT
Schedule B- 1

GRANT NUMBER
PT25041

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/L Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Community Collaboration and Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel.

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/ or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include Lifesavers in Long Beach and the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES

EQUIPMENT
Changeable Message Sign Trailer with Radar - Fully equipped changeable message sign trailer( s) with a radar device and digital display that is portable and fully programmable and will determine and display the speed of vehicles or post traffic safety information and messages during OTS funded operations.

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On -scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests ( maximum of 10), traffic counters ( maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/ Calibration Supplies, heater, propane for heaters, fan, anti -fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $ 5, 000 (including tax and shipping).

INDIRECT COSTS

STATEMENTS/ DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this " agreement" shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
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State of California — Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT25041
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U. S. C. Chapter 4 or Section 1906, Public Law 109- 59, as amended by Section 25024, Public Law 117- 58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U. S. C. Chapter 4 —Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109- 59, as amended by Sec. 25024, Public Law 117- 58; 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200 —Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
applies to all subrecipients as well as States)
The State highway safety agency [ and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (" Federal Nondiscrimination Authorities"). These include but are not limited to:

Title VI of the Civil Rights Act of 1964 ( 42 U. S. C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 ( entitled Non- discrimination in Federally -Assisted Programs of the Department of Transportation — Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50. 3 (U. S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, ( 42 U. S. C. 4601), prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects);
Federal -Aid Highway Act of 1973, (23 U. S. C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended ( 20 U. S. C. 1681-683 and 1685- 1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U. S. C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; The Age Discrimination Act of 1975, as amended, (42 U. S. C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100- 209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms " programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally - funded or not);
Titles ll and Ill of the Americans with Disabilities Act ( 42 U. S. C. 12131- 12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38; Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low - Income Populations ( preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low- income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency ( LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government ( advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation ( clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
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The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and " Regulations," respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/ or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA." The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non- discrimination requirements ( the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional - wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each " activity," " facility," or "program," as defined in § 21. 230)) and ( e) of 49 CFR part 21 will be (with regard to an " activity") facilitated, or will be (with regard to a "facility") operated, or will be with regard to a " program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:

The [ name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 ( 78 Stat. 252, 42 U. S. 02000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."

3. The Recipient will insert the clauses of appendix A and E of this Assurance ( also referred to as DOT Order 1050. 2A) in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050. 2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the
Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050. 2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/ she delegates specific authority to give reasonable guarantee that it, other recipients, sub -recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. 8/ 23/024 7: 33:9 AM Page 10 of 15
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By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub -grantees, contractors, successors, transferees, and/ or assignees to comply) with all applicable provisions governing NHTSA' saccess to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/ or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/ or discounts, or other Federal -aid and Federal financial assistance extended after the date hereof to the recipients by the U. S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub -recipients, sub -grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person( s) signing below is/ are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG -FREE WORKPLACE ACT OF 1988 ( 41 U. S. C. 8103) The Subgrantee will provide a drug -free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee' s workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug -free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee' spolicy of maintaining a drug -free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a
requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph ( c)( 2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph ( c)( 2), with respect to any employee who is so convicted -

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug -free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U. S. C. 1501- 1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 8/ 23/024 7: 33:9 AM Page 11 of 15
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2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub -awards at all tiers ( including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $ 10, 000 and not more than $ 100, 00 for each such failure.

RESTRICTION ON STATE LOBBYING
applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect ( e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION ( STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency' s determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a
copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled " Instructions for Lower Tier Participant Certification" including the " Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9. 4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 8/ 23/024 7: 33:9 AM Page 12 of 15
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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
https:// www. sam. aov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —

PRIMARY TIER COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three- year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public ( Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity Federal, State, or local) with commission of any of the offenses enumerated in paragraph ( 1)( b) of this certification; and
d. Have not within a three- year period preceding this application/ proposal had one or more public transactions ( Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9. 4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled " Instructions for Lower Tier Participant Certification" including the " Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9. 4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 8/ 23/024 7: 33:9 AM Page 13 of 15
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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
https:// www. sam. gov/).

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement ( 23 U. S. C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
applies to subrecipients as well as States)

GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient' sofficers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
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DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may ( a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest( s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest( s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U. S. C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on- the- job seat belt use policies and programs for its employees when operating company -owned, rented, or personally -owned vehicles. The National Highway Traffic Safety Administration NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety ( NETS), a public -private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www. trafficsafety. org. The NHTSA website ( www. nhtsa. gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902. 10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company - owned or rented vehicles, Government -owned, leased or rented vehicles, or privately -owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 8/ 23/024 7: 33:9 AM Page 15 of 15
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Exhibit B
Olt111111. 45

CALIFORNIA OFFICE OF

TRAFFIC
SAFETY
California Office of Traffic Safety
Grant Program Manual
For Federal Fiscal Year 2024
This manual establishes consistent program and project management procedures for the California Office of Traffic Safety (OTS) staff and subrecipients agencies/ organizations receiving federal grant funds from the OTS) to guide the administration of the state' highway safety program in compliance with National Highway Traffic Safety Administration guidelines. Best practice requires the OTS to have a current manual which documents standard operating procedures and the management of the highway safety program. This manual contains a written record of current approved administrative and financial procedures; however, it does not specifically address all regulations. Periodic changes and additions to the manual may be necessary to meet changing federal and state laws and/ or to improve program management and fiscal procedures. When an agency or organization accepts federal safety funds, it also agrees to fully comply with all requirements in this manual and any periodic changes that may be made during the grant period.
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Table of Contents
COMMONLY USED TERMS & ACRONYMS 1
HIGHWAY SAFETY PROGRAM 8
DEVELOPMENT OF THE STATE HIGHWAY SAFETY PLAN 8
PROBLEM IDENTIFICATION & PROGRAM AREAS 8
N HTSA PROGRAM PRIORITY AREAS 9
PROJECT SOLICITATION AND DEVELOPMENT 9
ANNUAL GRANT CYCLE 10
GRANT ELIGIBILITY 10
ARE YOU ELIGIBLE FOR AN OTS GRANT? 10
GRANT TYPES 12
GRANT APPLICATION PROCESS AND REVIEW 12
GRANT APPLICATION REVIEW 14
RISK ASSESSMENT 14
GRANT AGREEMENT & PRE -OPERATIONS MEETING 15
DRAFT GRANT AGREEMENT 15
FINAL GRANT AGREEMENT 18
PRE -OPERATIONAL REVIEW 19
GRANT REQUIREMENTS 19
FEDERAL & STATE REGULATIONS GOVERNING THE OTS GRANTS 19 AUDITS 20
FEDERAL FUNDING ACCOUNTABILITY & TRANSPARENCY ACT 21
PROCUREMENT STANDARDS ( COMPETITIVE & SOLE SOURCE) 21
CONTRACTUAL SERVICES 22
NON -PROFITS 24
TRAFFIC ENFORCEMENT AGENCIES 24
INSTITUTIONS OF HIGHER EDUCATION 24
LIMITATION OF LIABILITY 24
SU BRECIPIENT RESPONSIBILITIES & PROCEDURES 25
AUTHORIZING OFFICIAL 25
GRANT DIRECTOR 25
FISCAL OR ACCOUNTING OFFICIAL 26
CHANGE AUTHORIZED OFFICIALS OR DELEGATION 26
FINANCIAL MANAGEMENT 26
FRAUD PREVENTION 27
SAFEGUARDING PERSONAL INFORMATION 28
DIRECT ALLOWABLE COSTS & SOURCE DOCUMENTS 28
PERSONNEL 28
TRAVEL 30
CONTRACTUAL SERVICES 31
EQUIPMENT 31
OTHER DIRECT COSTS 32
ALLOWABLE INDIRECT COSTS 33
UNALLOWABLE COSTS FOR SELECTED ITEMS 33
GRANT REVISIONS 35
CLAIMS PREPARATION & REIMBURSEMENT 36
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GRANT REPORTS 38
QUARTERLY PERFORMANCE REPORT ( QPR) 38
GRANT CLOSE OUT 39
EQUIPMENT DISPOSAL 39
MONITORING 40
GRANT PERFORMANCE REVIEW 40
EQUIPMENT 41
PUBLIC INFORMATION & EDUCATION 41
ADVERTISING & PUBLIC RELATIONS 42
COPYRIGHTS/ TRADEMARKS 43
WITHHOLDING, DISALLOWANCE, REDUCTION, TERMINATION AND/ OR DENIAL OF GRANT FUNDS 43 TERMINATION REQUESTED BY THE SUBRECIPIENT 43
DISPUTES/ DISAGREEMENTS 44
APPENDIX A- CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS 45 CERTIFICATIONS AND ASSURANCES FOR FISCAL YEAR 2024 HIGHWAY SAFETY GRANTS ( 23 U. S. C. CHAPTER 4 AND 41 U. S. C. SEC. 1906, PUB. L. 109- 59, AS AMENDED BY SEC. 25024, PUB. L. 117- 58) 45 NONDISCRIMINATION 46
THE DRUG - FREE WORKPLACE ACT OF 1988 ( 41 U. S. C. 8103) 50 POLITICAL ACTIVITY ( HATCH ACT) 51
CERTIFICATION REGARDING FEDERAL LOBBYING 51
RESTRICTION ON STATE LOBBYING 52
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION 52
APPLIES TO ALL SUBRECIPIENTS AS WELL AS STATES) 52
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE 58 APPLIES TO ALL SUBRECIPIENTS AS WELL AS STATES) 58
POLICY ON SEAT BELT USE 59
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING 59
APPENDIX B - MANDATORY DISCLOSURES 60
APPENDIX C - LAW ENFORCEMENT AGENCIES 63
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE 63 RACIAL PROFILING 63
VEHICLE PURSUITS 63
USE OF FUNDS 63
APPENDIX D - GENERAL TERMS & CONDITIONS, STATE CERTIFICATIONS 64

1. ADMINISTRATIVE SUPPORT AND STATEMENT OF INTENT 64

2. AIR OR WATER POLLUTION VIOLATION 64

3. AMENDMENT 64

4. AMERICANS WITH DISABILITIES ACT. 65

5. ANTITRUST CLAIMS 65

6. APPROVAL 66
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7. ASSIGNMENT 66

8. AUDITS AND ACCESS TO RECORDS 66

9. AVAILABILITY OF FUNDS 66

10. BYRD ANTI -LOBBYING AMENDMENT ( 31 USC 1352) 67

11. CHILD SUPPORT COMPLIANCE ACT 67

12. CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT 68

13. COMPENSATION 68

14. COMPETITION 68

15. CONFLICT OF INTEREST 68

16. CONTRACTS 69

17. CONTRACTOR CERTIFICATION CLAUSES: 70

18. CONTRACTOR ( INDEPENDENT) 70

19. CONVICT/ FORCED LABOR 70

20. COPYRIGHTS ( 41 CFR 105- 71. 134) 70

21. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA 70

22. DAVIS- BACON ACT, AS AMENDED (40 USC 3142) 71

23. DISADVANTAGED BUSINESS ENTERPRISE/ SMALL BUSINESS AFFIRMATIVE STEPS 71

24. DISCLOSURE REQUIREMENTS 72

25. DISPUTES. 72

26. DOCUMENT RETENTION AND ACCESS 72

27. DOMESTIC PARTNERS 72

28. DRUG - FREE WORKPLACE REQUIREMENTS: 72

29. ENERGY EFFICIENCY 73

30. EQUAL EMPLOYMENT OPPORTUNITY 73

31. EQUIPMENT 73

32. EXPATRIATE CORPORATIONS 74

33. FINANCIAL MANAGEMENT SYSTEM 74

34. GENDER IDENTITY: 74

35. GOVERNING LAW 74

36. INDEMNIFICATION 74

37. INTANGIBLE PROPERTY 74

38. LABOR CODE/ WORKERS' COMPENSATION 76

39. LIMITED ENGLISH PROFICIENCY 76

40. LOGOS 76

41. LOSS LEADER 76

42. PROGRESS SCHEDULE 77
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43. PROGRESS PAYMENTS 77

44. NATIONAL LABOR RELATIONS BOARD CERTIFICATION 77

45. NON- DISCRIMINATION CLAUSE: 77

46. NON - DUPLICATION OF GRANT FUNDING 78

47. NON -ENFORCEMENT SUPPLANTING AVOIDANCE 78

48. PRIORITY HIRING CONSIDERATIONS 78

49. RECYCLING CERTIFICATION 79

50. RESOLUTION 79

51. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT 79

52. SINGLE AUDIT ACT CERTIFICATION 79

53. SOLICITATION 80

54. STATEMENT OF COMPLIANCE 80

55. SUBRECIPIENT/ CONTRACTOR NAME CHANGE 80

56. SWEAT FREE CODE OF CONDUCT 81

57. TERMINATION FOR CAUSE 81

58. TERMINATION WITHOUT CAUSE 81

59. TIMELINESS 81

60. UNENFORCEABLE PROVISION 81
INSTITUTIONS OF HIGHER EDUCATION 82
APPENDIX E - DOCUMENT EXAMPLES 83
PERSONNEL ACTIVITY REPORT ( PAR) 83
EMPLOYEE TIME CERTIFICATION 85
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COMMONLY USED TERMS & ACRONYMS
The following commonly used terms and acronyms are provided to assist manual users. Many appear in this manual, while others are used in documents associated with the grant program management process.

ADA Americans with Disabilities Act ( ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.
42 U. S. C. 12101 et seq.)
Annual Grant
Application
ARIDE
Authorizing
Official, Grant
Director, and
Fiscal Official
Budget
Buy America
Act
CaISTA
Annual grant application means the document that the State submits each fiscal year as its application for highway safety grants ( and amends as necessary), which provides any
necessary updates to the State' s most recent triennial HSP, identifies all projects the State will implement during the fiscal year to achieve its highway safety performance targets, describes how the State has adjusted its countermeasure strategy for programming funds based on the annual report, and includes the application for grants under Sections 405 and 1906
Advanced Roadside Impaired Driving Enforcement - Training designed to bridge the gap between SFST and DRE that
enables a police officer to observe, identify and articulate the signs of impairment caused by drugs, alcohol, or a
combination of both.

Agency officials within a government or public entity who have the authority to obligate the agency to a grant
agreement. The individuals are responsible for establishing and maintaining procedures that ensure effective
administration of the approved grant and comply with grant requirements.

Broad grouping of expenses such as personnel costs, supplies, and equipment.

Prohibits states or subrecipient from using highway grant funds under 23 U. S. C. Chapter 4 to purchase steel, iron and manufactured products, unless they are produced in the U. S., under $5, 000., or a waver is granted by the Secretary of Transportation. (23 U. S. C. 313)
California State Transportation Agency

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Caltrans California Department of Transportation
CFDA Catalog of Federal Domestic Assistance - Provides a listing of all federal programs available to state and local governments; federally recognized Indian tribal governments; U. S. territories and possessions; domestic public, quasi -public and private profit and non- profit organizations and institutions; specialized groups; and individuals.

CFR Code of Federal Regulations - A listing of general and permanent rules published in the Federal Register by the Executive branch of the federal government and federal
agencies.

CHP California Highway Patrol
CPS Child Passenger Safety
DD Distracted Driving
DOF California Department of Finance
DOJ California Department of Justice
DRE Drug Recognition Expert - A police officer trained to recognize impairment in drivers under the influence of drugs other than or in addition to, alcohol.

DUI Driving Under the Influence
DUID Driving Under the Influence of Drugs
EB Method Empirical Bayesian Ranking Method - Used by researchers and statisticians to group and give varying weights to many different factors. The OTS Rankings for cities are developed using this method, which factors in not only population and daily vehicle miles traveled, but crash records and trends to arrive at a single, more accurate ranking.

EMS Emergency Medical Services
Employee Time Used to certify that 100% of an employee' stime is federally Certification grant funded ( Form OTS- 26)

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Equipment Non -expendable - Tangible, personal property having a useful life of more than one year and an acquisition cost of $5, 000 or more that is used only for traffic safety purposes.

Equipment Details the purchase date, description, location, total cost, Report federal funds used, and current fair market value.

Equipment Re -
Certification
Report
Same as the equipment report but includes depreciation
information that must be updated and filed every two years from the original date of acquisition.

FARS Fatality Analysis Reporting System. Nationwide census providing yearly public data regarding fatal injuries suffered in motor vehicle traffic crashes. A database, created by NHTSA, of fatal traffic crashes from 1975 through present within the 50 States, the District of Columbia, and Puerto Rico. The database is updated annually and contains detailed information for crashes that result in at least one fatality.

Fair Market
Value (VFM)
Is the price that property/ equipment would sell for on the open market. It is the price that would be agreed on
between a willing buyer and a willing seller, with neither being required to act, and both having reasonable knowledge of the relevant facts. (IRS Publication 561)
FFATA Federal Funding Accountability and Transparency Act - Requires subrecipients to annually report each action that obligates $25, 000 or more in federal funds.

FHWA Federal Highway Administration
Fiscal Official Fiscal or accounting official who has responsibility for the agency' sfiscal/ accounting records. Is responsible for ensuring costs are in accordance with the agency' sstandard policies and procedures and records are maintained.

GEMS Grant Electronic Management System. The OTS on- lie application and grant award system.

Grant Federal fiscal funding awarded by the OTS to a government or public entity to address a specific behavioral highway safety issue.

Grantee A government or public entity receiving a highway safety grant from the OTS. Also referred to as " subrecipient."

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Grant
Agreement
Binding document between the OTS and a government or
public entity outlining the terms and conditions, and
programmatic and financial responsibilities of receiving federal highway safety grant funds.

Grant Claim Expenditures incurred in support of approved grant activities Invoice that a subrecipient may submit for reimbursement.

Grant Director The individual responsible for establishing and maintaining procedures that ensure effective administration of the
approved grant and comply with grant requirements. Is
responsible for day- to- day operations of the grant.

Grants Made Templates designed to facilitate ease of preparing and Easy ( GME) submitting a grant application.

Grant Revision A change to a grant agreement that is necessary to enhance its operational efficiency.

GPR Grant Performance Review - A review of the subrecipient grant activities, progress in meeting goals and
objectives, and financial records for compliance with
federal rules.

Host Agency A government or public entity that acts as the primary subrecipient and manager of the grant but all or most of the activity is performed by a contractor.

HVE Grant High Visibility Enforcement is a universal traffic safety approach designed to create deterrence and change
unlawful traffic behaviors. An HVE grant is awarded to a law enforcement agency to target a specific traffic safety issue such as speeding or impaired driving; highly visible
enforcement is coupled with a publicity strategy designed to educate the public and promote voluntary compliance with the law.

LEL Law Enforcement Liaison - An individual employed by OTS who provides law enforcement expertise to the OTS and its
subrecipients for enforcement grant site selection, appropriate grant strategies and countermeasures, and grant
development as well as contacts for local, county, and state law enforcement officials, the OTS, and the Regional Office of the National Highway Traffic Safety Administration.

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NHTSA National Highway Traffic Safety Administration - The federal agency responsible for administering the national highway traffic safety grant programs funded by federal legislation.

Non -Profit A non -governmental entity registered as a 501( c) ( 3) with the California Secretary of State.

OP Occupant Protection
Other Direct Any grant item or service costing less than $ 5, 000 per unit.

Costs
OTS California Office of Traffic Safety, the state' lead traffic safety organization tasked with addressing behavioral safety issues.

OTS Rankings Office of Traffic Safety Rankings - Developed using the Empirical Bayesian Ranking Method to enable a city or county to compare its traffic safety statistics to similar sized cities and counties.

Paid Media Advertising ( print, TV, radio, display, promoted or sponsored social media) that is disseminated by the media for a fee.

PAR Employee -maintained timesheet or log used to account for all time spent on federal and non- federal grants and other programs.

Performance The goals and objectives that describe what the subrecipient Measures will accomplish by implementing the traffic safety grant program (goals) and the tasks or activities that will be performed in support of the goals.

PI& E Public Information & Education - Includes educational and promotional materials, advertising, and public relations activities.

Pre -Operational A meeting held during the first 90 days after the start of the OTS Review grant to review the grant program manual and grant requirements.

Primary Main point of contact for the grantee (subrecipient) during the Contact duration of the grant agreement.

Program Area The OTS Program Coordinators assigned to a program area to Review team evaluate applications. Each team includes a program area expert.

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Program
Coordinator
The OTS staff member responsible for the effective
administration of grants and statewide highway safety
programs.

PSA Public Service Announcement - Public interest messages designed to raise awareness and change public attitudes and behavior towards a social issue. May be disseminated by the media for free or a fee ( paid media).

QPR Quarterly Performance Report - Prepared by the subrecipient describing tasks, activities and equipment purchases that were made in support of the goals, objectives, and objective data points in the grant.

SAM System for Award Management- A 12 -digit alpha -numeric unique entity identifier to detect different divisions of companies and provide easy reference for those seeking
information.

SD/O Sheriff' sDepartment/ Sheriff' s
Office
SFST Standardized Field Sobriety Testing - Composed of three physical exercises used by enforcement officials during a DUI detection investigation to assist in determining impairment in suspected DUI subjects.

Purchases or contracts awarded through a non- competitive process.

STEP Selective Traffic Enforcement Program - Intensive enforcement of a specific traffic safety laws with extensive communication, education, and outreach informing the public about the
enforcement activity.

Subrecipients A government or public entity receiving a highway safety grant from the OTS. Also referred to as " grantee."
Subrecipient
General Costs
of Government
Reduction in subrecipient funds for an existing activity specifically because federal funds become available or are expected to be available to fund that same activity.

Source Any documentation required by the OTS and/ or NHTSA to Documentation support grant activities.

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SWITRS Statewide Integrated Traffic Records System - Database used by the CHP and other law enforcement agencies to capture and review crash data by jurisdiction, location, and other criteria.

Time Sheet Approved documentation detailing work hours performed by an employee on behalf of his/er employer during a set time period (i.e., weekly, bi- weekly, overtime).

TIMS Transportation Injury Mapping System - Developed by the UC Berkeley Safe Transportation Research and Education Center SafeTREC) to geocode and map the statewide crashes in an efficient and simple manner.

Title VI
Assessment
Triennial
Highway
Safety Plan
3HSP)
Form completed by the subrecipient to ensure compliance with federal statutes and regulations relating to nondiscrimination.

The document that the State submits once every three fiscal years documenting its highway safety program, including the State' s highway safety planning process and problem
identification, public participation and engagement,
performance plan, countermeasure strategy for programming funds, and performance report. Outlines the state' annual expenditure of federal highway safety grant funds for priority behavioral safety programs during the federal fiscal year October 1 - September 30).

TSRP Traffic Safety Resource Prosecutor - Typically current prosecutors who provide training, education, and technical support to traffic crimes prosecutors and law enforcement personnel throughout the state.

TR Traffic Records
TRIP Traffic Records Improvement Project
Vertical
Prosecution
A method of prosecution that provides for the assignment of a prosecutor to a case from the initial point of referral to the completion of the resolution resulting in continuity and improved prosecution success.

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HIGHWAY SAFETY PROGRAM
The Office of Traffic Safety (OTS), headquartered in Elk Grove, is California' slead traffic safety organization. Located within the California State Transportation Agency ( CaISTA), the OTS is tasked with developing and implementing a highway safety program that addresses the behavioral factors that impact safety on the road.

Vision - " Everyone traveling on California roadways will go safely" Mission - Effectively administer traffic safety grants that deliver innovative programs and eliminate traffic fatalities and injuries on California roadways.

The goal of the annual program is to prevent serious injury and death resulting from motor vehicle crashes so that all roadway users arrive at their destination safely. Using Federal Highway Safety Program funds, the OTS partners with political subdivisions of the state to address California' shighway safety needs at the state, county, and local level. The OTS cannot directly fund a 501( c) ( 3)nonprofit organization; however, these entities are eligible for funding through a host" government or public entity (subrecipient) as a contractor.

DEVELOPMENT OF THE STATE HIGHWAY SAFETY PLAN
Problem Identification & Program Areas
Data analysis is essential to understanding who is crashing, where they' r crashing, and why. The OTS reviews local, county, and state crash data to identify roadway users - motorists, pedestrians, bicyclists, teens, older drivers, for example - with a statistically higher crash risk. This data, combined with citation, licensing, vehicle miles traveled, and demographic information, are analyzed to help the OTS and its partners understand what is prompting crashes and the resulting injuries and fatalities on California' sroadways not only statewide, but also at the county and city level. The OTS uses crash rankings to help individual cities compare their traffic safety statistics to those of a similar population size.

The OTS and cities use this data to monitor progress in addressing ongoing traffic safety problems as well as to identify emerging issues.

This information is also used to develop the Triennial Highway Safety Plan ( 3HSP), which details the extent of California' scrash problem and how federal highway safety dollars will be distributed into priority behavioral safety programs during the federal fiscal years ( October 1 - September 30). The National Highway Traffic Safety Administration ( NHTSA) has identified priority areas, which the agency

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determines to be effective in reducing motor vehicle crashes, injuries, and fatalities. California' s 3HSP addresses NHTSA' spriority program areas and others including:

NHTSA Program Priority Areas
Alcohol -Impaired Driving Distracted Driving
Drug -Impaired Driving
Motorcycle Safety
Police Traffic Services
Roadway Safety and
Traffic Records
Emergency Medical Services
Occupant Protection
Pedestrian and Bicycle Safety
Public Relations, Advertising, and
Marketing Program
The 3HSP not only describes what will be done to address these program areas, but also the goals and performance measures used to gauge progress.

Program goals and performance measures are selected based on severity, economic costs and number of agencies available to implement projects using proven countermeasures. Federal regulations require that the three common performance measures ( fatalities, serious injuries and fatality rate) in the 3HSP have identical performance targets with the Ca[ trans Highway Safety Improvement Program ( HSIP). These common performance targets shall be based on a five- year rolling average ( only). For more information contact OTS or visit our web page at www. ots. ca. gov/ About Us.

Project Solicitation and Development
The annual project selection process begins by notifying Grant Electronic Management System ( GEMS) registrants through email of the open application period for the next federal fiscal year ( October 1 - September 30) and of funding workshop dates held each December. The message also announces when grant application forms and instructions will be available on the Grants/ Apply Now page of the OTS website.

The Regional Grant Application Workshops, facilitated by the OTS staff, may be constructed to generate interest in a particular program area identified in the 3HSP and/ orto address questions about the grant application process.

Additionally, the OTS staff review crash data and encourages government or public entities ( i.e., law enforcement agencies, public health, fire departments, driving under the influence [ DUI] courts, district attorneys, colleges and universities, school districts, and public emergency services providers) to apply for this grant funding opportunity or to attend a workshop.

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All grant applications are due January 31. The table below details the grant application process timeline.

Annual Grant Cycle
Month Activity
December OTS announces upcoming grant application period OTS conducts grant workshops
January 31 Deadline to submit grant applications to OTS February - May OTS reviews and ranks grant applications June OTS submits grants to CaISTA for approval
OTS notifies subrecipients of grant application status
OTS holds pre- 3HSP meeting with NHTSA ( If applicable) June - July OTS holds pre -funding meetings with subrecipients ( as needed)
OTS develops draft grant agreements
OTS submits 3HSP to NHTSA ( If applicable)
July - September OTS submits AGA to NHTSA
OTS sends grant agreements to subrecipients for review & signatures
September Signed grant agreements due to OTS
September 30 End of federal fiscal year
October 1 Federal fiscal year begins
October- OTS holds pre -operation meetings with subrecipients December
Grant Eligibility
Before applying for a grant, all potential applicants should review the following list to ensure they meet eligibility requirements:

Are You Eligible for an OTS Grant?
The first step in obtaining grant funding is to determine if the project you want funded is eligible for Federal Funds administered by the OTS. Please review the information below before applying to see if your Agency and Program meet the funding criteria. Eligible applicants must meet the six criteria below:

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1. Will you use the funds for one of the program areas listed below? NHTSA Program Priority Areas
Alcohol - Impaired Driving Distracted Driving
Drug -Impaired Driving Emergency Medical Services
Motorcycle Safety Occupant Protection
Police Traffic Services Pedestrian and Bicycle Safety
Roadway Safety and Traffic Public Relations, Advertising, and Records Marketing Program

2. Can your organization pay project expenses, and then wait 90 days to be reimbursed?
Project expenses are reimbursed after the grantee pays for them.

3. Is your organization a government or public entity?
If you are a 501 c (3) non- profit organization, you will need a government or public entity as your host agency. Please contact our office for more information.

4. Have you cleared the Single Audit?

5. Do you have a SAM number?

6. Are you able to provide Traffic Safety Data that demonstrates how your program will save lives on CA roadways and be able to demonstrate using performance measures with one- year of funding?
If you are still unsure whether your project meets the criteria, contact our office for assistance at ( 916) 509- 3030 or go to OTS Grants to start your application.

As criteria # 3 indicates, the OTS cannot directly fund a 501( c) ( 3)non- profit organization; however, a non- profit that is registered with the California Secretary of State is eligible for funding through a " host" government or public entity (subrecipient) as a " contractor." The host agency should include funding for the " contractor" under contractual services in its grant application. The host agency, however, will be required to follow their contracting procedures.

Acceptance and funding of the application does not imply an agreement or requirement for a " sole source" contract. If the contractor will receive more than $ 150, 00 in grant funds, the host agency should conduct a pre -award review. ( For more information, refer to Non -Profits in the Grant Requirements section of this manual.)

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Grant Types
Two types of grant applications are available - General grants and Grants Made Easy ( GME). A qualifying government or public entity determines which type to use based on the problem to be addressed. Problem identification should be determined through analysis of local crash data, as well as data from the California Highway Patrol Statewide Integrated Traffic Records System ( SWITRS) and the OTS Rankings for California cities and counties. The rankings, which are developed using the Empirical Bayesian Ranking or EB Method, factor in not only population and daily vehicle miles traveled, but also crash records and trends.

This results in a single, more accurate ranking. Rankings are available addressing fatalities and injuries; alcohol; motorcyclists; pedestrians; bicyclists; speed - related, hit and run, and nighttime crashes; and composite.

A government or public entity should apply for a General grant if it is seeking funding to address traffic safety problems other than what are listed on a GME.

Unlike a GME, which includes pre -determined goals, objectives and activities by focus area ( i.e., DUI Court, EMS, Occupant Protection, Pedestrian and Bicycle Safety, Probation, Selective Traffic Enforcement Program, Traffic Records Improvement Project, and Vertical Prosecution), a General grant may be customized.

Grant Application Process and Review
Application Submission
The online GEMS provides a paperless system for application entry, the OTS review, allocation of funds, budgeting, tracking expenditures, monitoring grant performance, and supporting the development of reports required by state and federal agencies.

Grant applications must be submitted through GEMS before 11: 59 p. m. on January 31 of each year. Access to GEMS application forms is only available during the open application period; however, application training resources are available year- round. First time GEMS users are required to register and must be granted access by the OTS. Returning users can login using their existing credentials. Review the OTS GEMS webpage for more guidance.

GEMS provides an application template for each grant type that conforms to federal requirements as outlined in the CFR Title 2 Subpart A Chapter II, Subpart C 200.11 including sections for:

Agency Identification, specific information regarding the agency including the agency SAM number;
Problem Statement that details problem to be solved;
Supporting Statistical Data that thoroughly documents the problem;

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Proposed Solution, a discussion of what strategies will be taken to solve the problem (i.e., increased DUI enforcement, pedestrian education) and what resources it will leverage to implement the intervention; Goals & Objectives, both grant types call for goals and objectives that are specific, measurable, action -oriented, realistic, time -framed ( SMART); Method of Procedure, includes a plan for daily managing of the grant agency qualifications), and a plan for reducing reliance on federal grant funding in the future (sustainability);
Evaluation, general and GME grant applications also outline media, data collection and reporting, evaluation, and administrative support requirements;
Budget items and Budget Narrative, include a detailed budget estimate with supporting narrative, that includes all cost categories - personnel costs, travel expenses, contractual services, equipment ($5, 000 or more per unit), and direct and indirect costs. Each category must be detailed by individual line items;
Allows upload of supporting documents - While not required, it is strongly recommended that the grant application include a letter( s) of support from the governing body (i.e., Board of Supervisors, City Council) and, if applicable, the community.

All sections of the application must be complete for GEMS to accept the submission. GEMS will provide an individual application number. The system allows for multiple entry so that an application can be built over a period of time. Guidance is provided within GEMS to explain field entry requirements.

However, once submitted, the application is locked and cannot be altered by the applicant. To protect the integrity of the submission, the OTS can only view the application during its review process.

All applications successfully submitted on or before the January 31 deadline will receive the following automatically generated response via GEMS:

Thank you for submitting your Traffic Safety Application. Applications are being reviewed for possible incorporation into our Highway Safety Plan for the next Federal Fiscal Year.

You will be notified when a decision has been reached concerning the status of your application. Thank you for your interest in traffic safety." The status of the application is automatically updated to " Submitted".

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Grant Application Review
Once the grant application period has closed, each application goes through an evaluation process. The application is assigned to a Program Area Review Team. The OTS Program Coordinators on the team review the application to determine if it:

Will contribute to the California Traffic Safety Program; Is compatible with NHTSA and OTS grant funding policies; Falls under the OTS' funding priorities, includes best practices and is a Strategic Highway Safety Plan priority;
Addresses a serious problem that' ssupported through comprehensive crash data analysis;
Targets high -risk populations, high -risk behaviors, and high crash locations; Is reasonable and proportional ( strategy, time frame, budget) to the identified problem; and
Is a continuation of an existing grant, was funded within the past five years or previously submitted and denied for funding and why.

Following this in- depth evaluation, the Review Team collectively prioritizes the applications and presents their assessment to the Branch Chiefs. The final meeting to determine funding approval involves the Review Team, the Branch Chief, the Deputy Director, and Director. The OTS then forwards its application funding recommendations to the California State Transportation Agency CaISTA) for approval. All approved applications are included in the AGA, which is submitted on or before August 1 to NHTSA for review and approval.

Risk Assessment
The OTS is required by NHTSA, prior to making an award, to evaluate and document the risk for each entity selected for federal grant funding. The OTS will assess the applicant' srisk of noncompliance with federal statutes (Single Audit Compliance & Federal Debarment), regulations and the terms and conditions of the grant as well as the applicant' sfinancial stability, quality of management systems, history of past performance, and prior audit findings, if applicable. If the applicant does pose a risk, but the proposal has merit, the OTS may as a condition of awarding grant funds, conduct a pre -funding assessment meeting with the agency' s
authorities, and/ orimpose specific terms or conditions. This information will be used to determine the appropriate level of monitoring if a grant is awarded.

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GRANT AGREEMENT & PRE - OPERATIONS MEETING
Following CaISTA review and approval of the OTS' 3HSP and funding recommendations, the OTS will notify the government or public entity via GEMS email of the status of their application. Successful applications are converted by the OTS in GEMS to a draft grant agreement and assigned a grant number.

Draft Grant Agreement
The OTS works with the subrecipient to prepare the draft grant agreement using information included in the original grant application as well as any changes to the budget and/ or strategies discussed. The draft grant agreement consists of the following documents:

Traffic Safety Grant Agreement, Page 1 and Page 2 summarizes the terms of the contract between the subrecipient and the OTS. The page includes the grant number, grant title; name of the applicant agency; agency unit handling the grant; grant period and description; the amount of federal funds allocated; approval signatures of the Authorizing Official, Grant Director, and the Fiscal Official of the applicant agency; the authorizing official and Accounting Officer contact from the OTS; the agency' s
SAM number; the budget funding data; NHTSA transparency reporting requirements; and the OTS fiscal approval signature.

The Grant Description Schedule A outlines the grant' spurpose ( supported by data), activities ( i.e., strategies, tasks, reporting, evaluation method) and performance measures ( goals and objectives), along with an administrative support statement from the appropriate governing body or official (i.e., city council, board of supervisors, county executive, city manager). All this information is taken directly from the original grant application and agency support letters.

Detailed Budget Estimate, Schedule B, covers the entire one- year grant period (two years on an exception basis) beginning October 1 and ending September 30. Federal funding source information is provided to assist the agency with single audit compliance. Costs are divided into six categories which the government or public entity completed as applicable to its grant. (For more information on allowable costs, refer to Direct Allowable Costs in the Subrecipient Responsibilities & Procedures section of this manual.):
o Personnel Costs - Includes all classifications applicable to the grant, the hourly rate ( based on the method of compensation for that classification) and percentage applicable to

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the grant. Overtime salaries must be broken out separately from regular pay. Reasonable cost of living increases, or merit increases are estimated and included. Benefits are included under personnel costs.

Estimated costs for this category should be provided by the agencies financial official.
o Travel Expense - Includes the estimated cost of grant -related travel expenses ( transportation and per diem) segregated by in -state and out-f- sate travel, using the subrecipient' sestablished reimbursement rates. If the subrecipient does not have a travel policy with established reimbursement rates, standard reimbursement rates apply per the California Department of Human Resources ( CaIHR). For rates consult the CaIHR website.
o Contractual Services - Describes the estimated cost of services to be provided for each contract awarded on the grant using descriptive titles ( i.e., "CPS Training," "Evaluation Services," " Public Awareness Campaign") rather than a firm, agency, or individual names. Each contract must have its own sub -budget detailing the contractors' expenses. For each contract, the agency is required to follow its established contracting policies.

Approval of the grant agreement does not imply agreement for a " sole source" contact.
o Equipment - Includes the estimated cost of each equipment item that costs $ 5, 000 per unit or more and has a useful life of more than one year. The total cost of equipment ( without discounts) includes modifications, attachments, accessories, or auxiliary apparatus necessary to make it usable for grant purposes as well as tax, shipping and installation.
o Other Direct Costs - Details the estimated cost of any other allowable direct grant expenses not covered under the previous categories including services not requiring contractual agreements and minor equipment such as office supplies, printing, educational materials, radar devices, child safety seats, bike helmets, and checkpoint supplies that support the grant goals and objectives. The agency must follow its established procurement policies. ( Note: If a line item cost in this category is based on an allocation, it must be identified in the line item title as " Allocated Office Supplies" or " Communication Allocation." Cost allocation plans may be requested to determine if costs are equitably distributed to the grant.)
o Indirect Cost - Details costs incurred for common or joint purposes ( i.e., phone, supplies, administrative salaries) that are not a direct grant

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cost. An indirect cost benefits more than one cost objective and should be prorated equitably among all applicable functional areas.

For more information on indirect costs, refer to Allowable Indirect Costs in the Subrecipient Responsibilities & Procedures section of this manual.) Estimated costs for this category should be provided by the agencies fiscal official and supported by a current FFY Indirect Cost Rate approval letter from a federal agency.

Budget Narrative, Schedule B- 1, which provides line item descriptions, in the same order as the costs detailed in the budget estimate (Schedule B), and their relationship to the grant. The narrative addresses the following:
o Personnel Costs - Explains grant -related activities and/ or responsibilities for personnel and provides itemized employee rates and benefits.

Since actual benefit costs differ for straight time and overtime hours, both rates are identified and itemized in their own benefit line.) o Federal guidelines prohibit using Federal grant funds to pay for routine and/ or existing state or local activities that carry out the overall responsibilities of state, local, or federally recognized Indian tribal governments. This practice is known as General Costs of Government.

If a grant includes funding for straight time personnel, the OTS requires that the subrecipient include the following statement:
o " Any non -grant funded vacancies created by reassignment to a grant -funded position must be filled at the expense of the grantee agency."
o Travel Expenses - Details the travel necessary to complete grant objectives including conferences, seminars, training and/ or out-fstate trips and corresponding costs using the subrecipient' sestablished travel policies and reimbursement rates. If no policy exists, it is noted in the narrative. If the subrecipient does not have a travel policy with established reimbursement rates, standard reimbursement rates apply per the California Department of Human Resources. For rates consult the CaIHR website.
o Contractual Services - Includes a brief description of the services provided by each contract identified in the budget estimate and how they relate to the grant objectives. Each contract must have its own sub -budget with detail. For more information on contractual services, refer to Contractual Services in the Grant Requirement section, and

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Financial Management in Subrecipient Responsibilities & Procedures, and also Contractual within the same section.
o Equipment - Includes a brief description of the item( s) identified in the budget estimate, how it ( they) will be used and if costs include any attachments, accessories, auxiliary apparatus, installation, or modification. Equipment brand names are not used.
o Other Direct Costs - Provides a brief description for each line item in the budget estimate by expense type, indicating how they support the grant goals and objectives. (For more information on direct allowable costs, refer to the Subrecipient Responsibilities & Procedures section in this manual.)
o Indirect Cost - Provides a brief description of how costs will be calculated (i.e., salaries, salaries and benefits). ( For more information on indirect cost, refer to Direct & Allowable in the Subrecipient Responsibilities & Procedures section in this manual.)
Certifications & Assurances, which document the federal terms, assurances and certifications that apply to the agreement between the OTS and the subrecipient. These may be reviewed in Appendix A in this manual.

Final Grant Agreement
Once the draft grant agreement is approved in GEMS, it is converted into a final grant agreement. The assigned OTS Program Coordinator e -mails a copy to the
Primary Contact and Authorizing Official listed on the agreement with completion instructions. The official will also receive a GEMS User Authority form see Authorizing Officials in the Subrecipient Responsibilities section) to designate individuals who can represent the agency for grant activities. The Authorizing Official, Grant Director, and the Fiscal Official will electronically sign the grant and the designation form. If the agreement requires governing body approval, the agency should notify the OTS of the timetable for that process.

Once the agreement is returned to the OTS, the agreement is signed by the appropriate OTS authority. The agency will then receive notification that the grant is active and can be viewed and downloaded from GEMS.

The signatures of the authorized representatives indicate that the subrecipient agrees to comply with the requirements outlined in the grant agreement. The subrecipient may not proceed with any expenditure associated with the grant

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until the authorizing Official receives notification from the OTS and it is on or after the effective grant start date.

Pre -Operational Review
The OTS conducts a pre -operational review with all subrecipients within the first 90 days ( between October and December) after the grant period begins. The review is conducted either by phone, virtually, or in -person with the OTS Program Coordinator at a mutually agreed upon time and location. Since the purpose of the meeting is to review in detail the grant operational and fiscal requirements outlined in the OTS Grant Agreement, the individual( s) responsible for administering the grant should attend the meeting. The Authorizing Official, Fiscal Official, and Grant director are strongly encouraged to participate in the pre -operational review, if available. The OTS Program Coordinator will review the grant goals and objectives along with base year data; equipment report, if applicable; the grant claim invoice and detail; and quarterly performance report. After the meeting, the Pre -Operational Review, which lists all who were in attendance, what was discussed and any other pertinent information, is completed by the OTS Program Coordinator in GEMS.

GRANT REQUIREMENTS
Reimbursement of approved grant expenditures is contingent upon the subrecipient complying with all grant requirements and the appropriation of sufficient funds by the federal government and the California Office of Traffic Safety. The OTS does not represent or guarantee the availability of federal highway safety funds for initial or subsequent year funding. If during the term of the grant federal funds are reduced or eliminated, the OTS may immediately terminate
Authorizing
or
Official.
reduce the grant award upon written notice to the subrecipient' s Once a grant has been awarded and becomes effective, the OTS reimburses the subrecipient for actual expenditures related to approved activities. Only costs incurred within the approved grant period and that do not exceed the federally obligated funds as indicated in the agreement are reimbursed. The goals and objectives outlined in the grant should be accomplished during the grant period and within the approved budget.

Federal & State Regulations Governing the OTS Grants
The Office of Management and Budget ( OMB) 2 CFR Part 200, Uniform Guidance for Federal Awards, is the federal administrative regulation under which the OTS grants operate. Agencies receiving highway safety funds must adhere to these requirements. The OTS is as restrictive as the requirements of

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2CFR Part 200 and 2 CFR Part 1201 ( implementing regulations). However, in some cases, the OTS may be more restrictive to allow time for the submission of reports to NHTSA which include subrecipient information. ( Refer to Appendix B, General Terms and Conditions in this manual.)
The expenses and costs eligible for reimbursement under the highway safety program are those stipulated in the approved grant budget. To be allowable, costs must be necessary, reasonable, allocable, and expended according to the appropriate federal and state statutes or grant regulations outlined in 2 CFR Part 200. 416 and Appendix VII ( for state, local or tribal government), 2 CFR Parts 200. 418 and 200. 419 and 2 CFR Part 200 Appendix I I I ( for educational institutions) and 2 CFR 414, and Appendix IV ( for private non- profit organizations other than higher education institutions or hospitals). When evaluating reasonable cost, subrecipients should consider the following:

Is the cost generally recognized as ordinary and necessary for the performance of a government or public entity?
Does the cost exceed the market price for comparable goods or services?
Was restraint used and requirements followed (i.e., sound business practices, arm' slength bargaining)?
Did the person act prudently and responsibly in expending public funds? Did the subrecipient adhere to established procurement practices thereby ensuring the cost to the OTS is justifiable?
All procurement and contractual transactions must be conducted in a full, open and competitive manner consistent with the standards of 2 CFR Part 200. 318. Sole source procurement or contracting is discouraged, because it is inconsistent with a policy of full and open competition. Grant management rules require the OTS to monitor subrecipients to ensure compliance with applicable federal requirements and cost principles. ( For more information, refer to the Monitoring section in this manual and Audit information provided below.)
Audits
Audits are conducted to determine the fiscal integrity of financial transactions and reports, as well as compliance with laws, regulations and administrative requirements. All grants awarded by the OTS are federally funded by the U. S.

Department of Transportation/ NHTSAand recorded in the catalog of Federal Domestic Assistance ( CFDA). If a subrecipient or its parent agency expends over $ 750, 00 in federal funds from any source, a single audit procedure is required by the Single Audit Act for State and Local Agencies, 1996

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Amendments, Public Law 104-56. Current code 2 CFR Subpart F - Audit, Part 200. 501 describes the audit requirements. All agencies meeting this threshold, must submit a copy of their completed audit to the California State Controller' sOffice.

State highway safety offices are required to review the Federal Agency Clearinghouse for existing audits submitted by entities meeting the $750, 00 threshold. Annually in July, all proposed and current subrecipients that have not met the federal single audit requirement receive a letter from the OTS requesting resolution. If a subrecipient is unable or unwilling to have an audit conducted in accordance with 2 CFR Subpart F - Audit, Part 200. 51, the OTS may administer the following sanctions: withhold a percentage of the grant award, withhold or disallow overhead cost, suspend the grant until the audit is conducted or an exemption certification is submitted, or terminate the grant.

In addition to the federal single audit requirement, the California Department of Finance Office of State Audits and Evaluations ( OSAE) conducts financial and compliance audits and monitoring activities on behalf of the OTS in accordance with government audit standards. These audits are performed to aid the OTS in complying with federal audit requirements and grant fund oversight. (For more information, refer to the Monitoring section in this manual) Federal Funding Accountability & Transparency Act
Passed by Congress in 2006, the Federal Funding Accountability and Transparency Act ( FFATA) requires the OTS to report each action ( sub -award and executive compensation) that obligates $ 25, 000 or more in federal funds during the grant year. The subrecipient is exempt from this requirement if, during the previous year, its gross income from all sources was less than $300, 00.

Procurement Standards ( Competitive & Sole Source)
A subrecipient of federal grant funds awarded by the OTS must follow the same policies and procedures it uses for procuring goods and services with nonfederal funds provided they conform to applicable state laws as well as federal established
laws and standards
procurement
outlined
procedures
in 2 CFR Part
must
200. 318.
be readily
A copy
available
of the
for
subrecipient' s
audit
purposes upon request from the OTS. State government agencies must comply with contract and procurement policies and procedures set forth in the California State Administrative Manual and the California State Contracting Manual. Three competitive bids should be secured for each purchase or service.

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Purchases or contracts awarded by a non- competitive process or sole source are allowed only when small purchase procedures, sealed bids or competitive proposals are unfeasible, and the following applies:

Goods or services are only available from a single source.

Public need or emergency will not permit a delay resulting from a competitive solicitation.

Competition is determined to be inadequate after soliciting a number of sources.

Sole
procurement
source approvals
and contracting
must be
directives
granted in
addressing
accordance
non- competitive
with the subrecipient' s
procurement and contracting. All exceptions must follow state guidelines.

Buy America Act - 23 USC 313
Prohibits states and their subrecipients from using highway grant funds to purchase products over $5, 000.0, unless they are manufactured or assembled in the U. S. This prohibition applies to steel, iron and all manufactured products, unless a waiver is granted by the U. S. Secretary of Transportation. There is no minimum purchase threshold that exempts the need for a waiver under the Buy America Act.

The Buy America Act is also contained within Appendix A - Certifications and Assurances for Highway Safety Grants, which become a part of a signed grant agreement.

Contractual Services
Subrecipients may use consultants and contractors, secured through a competitive bid or proposal as previously described in the Procurement Standards in this manual, to achieve the goals and objectives outlined in a federal funded highway safety grant. However, the subrecipient should not enter into a contract until the grant agreement is signed and authorized by the OTS, and effective after the grant start date. The subrecipient is responsible for verifying contractor eligibility by checking the System for Awards Management website or adding a self -certification clause or condition to the contract ( see Certification Regarding Debarment and Suspension included in Appendix A of this manual).

The subrecipient is responsible for managing all contracts issued using the OTS grant funds including:

Ensuring the contractor complies with all contract provisions.

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Ensuring services are performed according to the quality, quantity, objectives, timeframes, and manner specified in the contract.

Ensuring that all work is completed and accepted before the contract expires.

Assessing and requesting amendments, renewals or new contracts as required allowing sufficient time to process and execute these changes before the contract expires to prevent lapse in service.

Ensuring that contracts are amended after any grant agreement revision that affects the contract terms.

Reviewing and approving invoices for payment, ensuring payments are made in accordance with contract terms, all costs are budgeted and allowable, and work has been performed.

Monitoring contract expenditures to ensure there are sufficient funds to pay for all services rendered as required by the contract.

Verifying all requirements of the contract are fulfilled before submitting the final invoice.

Ensuring that all Personnel Activity Reporting (PAR) requirements are met.

For more information, refer to Personnel Source Documentation in the Direct Allowable Cost & Source Documents section in this manual.) Nothing contained in the grant agreement creates a contractual relationship between the OTS or the State of California and the contractor. The subrecipient is responsible for monitoring the activities of the contractor to ensure it is achieving the desired results as outlined in the contract and grant agreement, and that federal grant funds are used for purposes authorized in the grant agreement and in compliance with federal and state statutes and regulations.

The subrecipient, not the OTS or the State, is responsible for paying its contractors.

The subrecipient is the responsible party and remains liable for the performance of the terms, conditions, assurances, and certifications of the grant agreement that specifically relate to the contractor. The subrecipient is as fully responsible to the OTS and the State for the acts and omissions of its contractors and the contractor' semployees as it is for its own employees. In the event of a contractual and/ or administrative issue arising out of a contract entered into in support of the grant agreement, the subrecipient, not the OTS or the State of California, is responsible for resolving all disputes, claims or other matters of a contractual nature as well as civil liability arising out of negligence or intentional misconduct on the part of the contractor.

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Non -Profits
Contractual agreements with 501( c) ( 3)non- profit organizations (" contractors") registered with the California Secretary of State are allowable and must be on a cost reimbursement basis and include detailed budgets with budget narratives descriptive enough to limit misinterpretation of allowable cost items. If the value of the contract is more than $ 150, 00, the host agency is responsible for conducting pre -award reviews, as necessary, to determine if the non- profit can perform in accordance with the terms, conditions and specifications in the contract and all applicable state and federal requirements. The review should determine:
the propriety of the amounts in the cost proposal;
the ability of the contractor' saccounting system to accumulate and segregate reasonable, allocable and allowable costs for charges related to the contract; and
that the agreement complies with all applicable state and federal procurement criteria.

The pre -award audit may be waived if the non- profit has a successful history with the host agency.

Traffic Enforcement Agencies
A subrecipient' straffic enforcement personnel and any equipment funded under a grant agreement must be solely dedicated to grant supported enforcement tasks unless a crime is committed in the officer' s presence, the
officer is responding to a distress call, or all available enforcement personnel are responding to a riot. Nothing in the grant agreement ( i.e., goals, objectives) should be interpreted as a formal or informal requirement that a police officer issue a specified or predetermined number of citations.

Institutions of Higher Education
Colleges and universities may enter into contracts to perform applicable provisions of a grant agreement. The terms and conditions of a grant agreement is detailed in Appendix B.

Limitation of Liability
The subrecipient is responsible for the settlement of any and all claims and lawsuits
claim. The
arising
subrecipient
from or incident
expressly
to
acknowledges
the OTS' non- payment
that their
of
responsibility
a subrecipient' s
including the payment of all damages, expenses, penalties, fines, costs, charges, and attorney fees, if the claims and lawsuits are based upon the OTS'

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nonpayment of claims. The subrecipient will defend any suits brought upon all such claims and lawsuits and pay all costs and expenses.

The agreement entered into with the OTS is subject to any applicable restrictions, limitations or conditions entered by the U. S. government subsequent to the execution of the grant agreement.

SUBRECIPIENT RESPONSIBILITIES & PROCEDURES
When a government or public entity accepts federal highway safety funds, it agrees to fully comply with all requirements in this manual and any periodic changes that may be made during the grant period. The government or public entity designated Subrecipient Authorizing Official will be notified in writing of any changes via email and/ or mail.

It is critical that the agency officials carefully review the federal regulations outlined in 2 CFR Part 200 and 1201 and the certifications and assurances included in the grant agreement and in Appendix A and B in this manual. The Governor is the responsible official for the administration of California' shighway safety program through the OTS ( which has adequate powers and is equipped and organized to carry out the program) and must assure compliance with applicable statues and regulations. By accepting federal highway safety funds, the government or public entity or subrecipient is also bound by these certifications and assurances.

Authorizing Official
The Authorizing Official has contract binding authority. Once the grant agreement is finalized by the OTS, the Authorizing Official will receive from GEMS an alternate signature/ GEMS user authority email. The attached GEMS User Authority form ( OTS- 55) allows the official to delegate up to five ( 5) authorized users. The form is submitted to OTS via email. Retain the original form in the agencies official grant file. All individuals listed on this form and will be able to log in to GEMS for all matters relating to the OTS grant, including, but not limited to, completing and submitting Quarterly Performance Reports ( QPRs) and reimbursement claims.

Grant Director
The Grant Director (i.e., police chief, police sergeant, traffic engineer) is responsible for establishing operating procedures and controls that ensure adequate administration of the grant in accordance with the terms of the agreement as well as all applicable statutes and regulations. He/ sheis responsible for meeting work schedules, maintaining costs within the approved

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budget( s), compiling sufficient documentation to validate grant progress and fund expenditures, submitting timely and complete grant reports, and the grant evaluation. The Grant Director must be available for periodic operational reviews with the OTS Program Coordinator.

Fiscal or Accounting Official
In addition to the Grant Director, the subrecipient must also identify the Fiscal or Accounting Official who is responsible for ensuring that budgeted costs comply with the agency' sstandard policies and procedures and that the agency' s accounting system conforms to generally accepted accounting principles. The Fiscal Official should also carefully review the federal regulations outlined in 2 CFR Part 200 and 2 CFR Part 1201 and the certifications and assurances included in the grant agreement and in Appendix A and B in this manual.

Change Authorized Officials or Delegation
Contact the OTS for changes to the Agency officials listed on Page 1 of the grant agreement, submit an email detailing the change. The OTS will provide further instruction by email. Resubmit the OTS- 55, should changes occur to those listed on that document.

Financial Management
The subrecipient must have adequate and appropriate internal controls in place for every OTS grant that assures awards are managed in compliance with state and federal statutes and regulations. These controls should ensure that all cash, real and personal property, and other assets are safe guarded and used solely for purposes authorized in the grant agreement.

A separate account or fund must be established for each highway safety grant and all grant costs should be separately and accurately recorded. Additionally, the Fiscal Official should ensure that all claims for reimbursement are limited to those specifically authorized in the grant agreement and that they are prepared using grant accounting records or a process that reconciles claims at least quarterly with the grant records.

While the OTS establishes an electronic copy file for each grant, it is strongly recommended that copies of all financial records pertaining to a grant be stored in a grant file ( hard copy, electronic, or both) maintained by the subrecipient' sFiscal Official or Authorizing Official. This will make it easier to submit claims, complete status reports, respond to questions, and reference documents. The file should include information pertaining to grant awards, authorization, financial obligations, unobligated balances, assets, expenditures, and, if applicable, income ( contact OTS for additional reporting requirements).

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It should also include a copy of the subrecipient' sinternal purchasing policies and procedures. At a minimum, the policies must meet state requirements; they may not be less stringent. If no written policies exist, the subrecipient is subject to the state' purchasing guidelines.

Subrecipients must maintain records that sufficiently detail the procurement history for all purchases. At minimum, these records should detail the rationale for the method of procurement and selection of contract type, written selection procedures, documented reasons for rejections, and the basis for the contract price. For sole source procurements, the records must at minimum include justification of why the purchase/ service cannot logically and reasonably be made through a competitive bidding process including the consequences if not approved, a list of the vendor' s or contractor' sunique qualifications, experience, etc., and a detailed cost analysis.

The subrecipient must retain all source documents and records in the file and make them available for federal and state audits for at least three years following the date of the final reimbursement of grant expenditures or final disposition of equipment purchased with grant funds, whichever is later.

Records must be retained beyond this time period if there are unresolved audit findings. (For more information, refer to Audit section and the Monitoring section of this manual.)
Fraud Prevention
A subrecipient must have strong training programs in place that address policies, procedures and controls, with a particular emphasis on fraud prevention. Effectively supervising and monitoring employees working on the grant is critical. Examples of fraud include but are not limited to: falsified time sheets, grant applications, quarterly performance and final reports, contracts, or competitive bids; expenditure reports that falsely indicate federal funds have been expended; reporting activities, citations or arrests that did not occur; embezzlement; bribery; extortion ( acting under color of official right); obstruction of justice; and destruction of records.

If a subrecipient determines there is fraud, and/ or a conflict of interest associated with a federal highway safety grant, this information must immediately be detailed in writing and forwarded to the OTS Program Coordinator. The OTS Program Coordinator will notify the OTS management, who in turn, is required to report any fraud or conflict of interest associated with a federal highway safety grant to NHTSA.

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Safeguarding Personal Information
A subrecipient must take reasonable measures to safeguard protected personally identifiable information and other information NHTSA or the OTS designates as sensitive or that the subrecipient considers sensitive consistent with applicable federal, state, and local laws regarding privacy and obligations of confidentiality as prescribed under 2 CFR Part 200. 33.

Direct Allowable Costs & Source Documents
The OTS uses the cost principles outlined in 2 CFR Part 200 Subpart E and NHTSA policy and guidance to determine necessary, reasonable, allocable, and allowable costs consistent with policies, rules and regulations conforming to limitations or exclusion of cost. A subrecipient is required to adhere to these same requirements when administering grant funds. ( For more information, refer to Federal & State Regulations in the Grants Requirement section in this manual).

A subrecipient is responsible for determining whether a cost for a specific service, function or item ( i.e., supply, equipment) is a direct cost, direct allocation ( costs such as depreciation, rental, facility operation and maintenance that are prorated and the benefit to the grant can be directly measured) or allowable indirect cost (costs incurred for common or joint purposes that are prorated to a grant based on the benefit received but are not readily associated with a specific grant). For federal highway safety funded grants provided by the OTS, direct costs are categorized in the grant agreement as personnel, travel, contractual services, equipment and other direct costs ( i.e., office supplies, educational materials). For more information on allowable costs for federal grant funded programs, consult the NHTSA Highway Safety Grants Program Resources Guide website. Supplemental information and clarification regarding allowable and unallowable costs are published in the NHTSA memorandum titled " Use of NHTSA Highway Safety Grant Funds for Certain Purchases".

Adequate documentation is required for a cost to be eligible for reimbursement.

The criteria for ensuring a subrecipient has adequate source documentation are provided under each direct cost category below:

Personnel
Personnel costs include only direct compensation of wages and fringe benefits of subrecipient employees hired expressly for the grant and for the time and effort spent on grant -related activities. Grant funds may be used for wages, special compensation, or other authorized absences such as annual and sick leave provided the cost for the employee is reasonable for

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the services rendered, follows an appointment made in accordance with state or local laws and rules, and meets federal requirements.

Grant funds may also be used for employee fringe benefits for authorized absences such as annual leave and sick, as well as employer' scontributions to social security, health insurance, workmen' scompensation, and the like provided they are granted under approved plans and distributed equitably to the grant and all other activities. Costs for authorized absences are only reimbursable up to the amount earned during the term of the grant.

Source Documentation:

If an employee of a subrecipient or contractor ( excluding an employee only receiving OTS funding for overtime) is receiving less than 100% of funding from the OTS for personnel services or is receiving 100% of funding from the OTS but the funding comes from more than one federally -funded grant, his/er time distribution to the federally funded grant must be supported by an after -the -fact Personnel Activity Report (PAR). This requirement also applies to employees of non -profits and institutions of higher education.

A PAR is an employee - maintained timesheet or log which accounts for 100% of the employee' stime. It is used to identify effort spent on multiple programs/ federal funds. A PAR must:
reflect the employee' safter -the -fact distribution of time by program/ federal fund;
account for the total activity by program/ federal fund for which each employee is compensated whether grant -related or not; be prepared at least monthly and coincide with one or more pay periods; and
be signed by the employee and his/er supervisor.

A digital signature and/ or online PAR is acceptable provided the subrecipient or contractor can demonstrate and document that the actions detailed on the PAR were performed by the employee.

An employee of a subrecipient or contractor receiving 100% of funding from the OTS for personnel services is not required to complete an after - the -fact PAR. Instead, the subrecipient may choose to have the employee complete the Employee Time Certification form stating that the employee worked solely on the federally funded program for the period covered by the certification. This certification must be prepared at least semi- annually and signed by the employee and supervisory official who

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has firsthand knowledge of the worked performed by the employee. Both of these forms will be provided by the OTS Program Coordinator during the Pre -Operational Meeting.

Travel
Allowable travel expenses incurred by personnel identified in the grant budget include transportation, food and lodging that meet the subrecipient' sdocumented travel policies. The travel should occur prior to the claim submission for reimbursement.

If the subrecipient' stravel policy does not include maximum allowable lodging rates, these costs may not exceed the state' lodging rate unless written justification is submitted and approved by the OTS. If the subrecipient does not have documented travel policies, the State Travel Policies apply.

Out- of- state travel expenses require written approval from the OTS prior to incurring costs unless identified in the Budget ( Schedule B) and the Budget Narrative ( Schedule B- 1) of the grant agreement.

Expenses associated with attending meetings and conferences, where the primary purpose is the dissemination of technical information, are allowable.

These include transportation, registration fees, and other incidental costs.

Source Documentation:

Travel expenses must be supported by properly prepared employee expense reimbursement claims, including required receipts per the documented travel policy. For audit purposes, all receipts must be retained for a minimum of three ( 3) years after final payment, unless a longer period of records retention is stipulated.

Conference or seminar expenses must be supported by an event agenda.

For meetings or conferences, documentation must indicate that the primary purpose was for dissemination of technical information.

For costs associated with the use of agency -owned vehicles, documentation must indicate who used the vehicle, when, for what purpose, and number of miles driven. Documentation must also explain how the mileage or other billing rate( s) was developed if the state rate is not used.

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Contractual Services
This applies to any professional services and associated costs necessary to complete the grant objectives, not available through the subrecipient, requiring contractual agreements that are entered into in accordance with the subrecipient' snormal procedures.

Source Documentation:

Services provided by an individual, organization, firm, or agency must be supported by a properly executed contract or interagency agreement.

Payments must be supported by itemized invoices and made in accordance with the terms of the agreement.

The subrecipient must maintain records that sufficiently document the procurement process associated with the contract.

Equipment
Equipment is any non -expendable, tangible personal property costing $ 5, 000 or more with a useful life of at least one year that is required to carry out grant activities ( i.e., motorcycles, radar trailers, some extrication equipment).

The total cost includes modifications, attachments, accessories, or auxiliary apparatus needed to make it usable for grant purposes as well as tax, shipping and installation ( excluding any discounts).

All equipment purchased using federal highway safety funds require written approval from NHTSA, which is handled by the OTS during the grant application process. Equipment purchased with grant funds must be used for traffic safety purposes only. Non -authorized use of equipment is grounds for refunding a portion of the equipment value to the OTS. All equipment purchased with grant funds must comply with the Buy America Act, in this manual. Additional guidance is available from the OTS Program Coordinator.

The subrecipient must have procedures in place for managing equipment including replacement equipment) purchased in whole or in part using the OTS funds that at minimum include:

Adequate controls for safeguarding against loss, damage or theft; Provisions for replacement due to circumstances other than normal wear and tear;
Maintenance procedures to ensure good working condition; and Complete records ( detailed below).

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For information on equipment monitoring, refer to the Monitoring Section in this manual. Equipment disposition is discussed in the Grant Close Out section of this manual.

Source Documentation:

Equipment must be reported to the OTS using the Equipment Reporting Form. The form is generated in GEMS at the time the subrecipient requests reimbursement for the purchase on a claim. The OTS uses this form for monitoring purposes, but it should not be used by the subrecipient as a substitute for appropriate equipment control records which should include the following information:

Description of the item with serial or identification numbers; Federal funding source ( FAIN number);
Acquisition date and total cost including federal share; Source and title holder;
Location, condition; and
Disposition data including date of disposal and sale price.

Other Direct Costs
This includes any other supplies or services ( i.e., educational materials, DUI checkpoint supplies, child safety seats) of a non -contractual nature with an acquisition cost of less than $5, 000 purchased using highway safety funds.

These purchases do not require NHTSA pre -approval. However, these items or services must be used in support of the grant. Non -authorized use of supplies or services is grounds for refunding a portion of the value to the OTS.

The cost of the item or service, which would not otherwise be allowable using the subrecipient' sgeneral funds, may not be purchased with federal grant funds. Additionally, if joint costs are prorated as direct costs to the grant, the allocation method must be reviewed by the OTS to determine reimbursement eligibility.

Grant funds may be used for the development of new training curricula and/ or materials that do not duplicate materials already developed for similar purposes by U. S. DOT, NHTSA, the Federal Highway Administration or the State of California.

The subrecipient should contact their OTS Program Coordinator for guidance on allowable supplies and services and refer to the Public Information & Education Section of this manual for information concerning the inclusion of logos on materials. All items purchased with grant funds, over $ 5, 000, must comply with the Buy America Act.

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Source Documentation:

All other direct costs must be supported by purchase orders or other original procurement documents signed by the appropriate authority.

The subrecipient should also have itemized invoices or properly signed and dated delivery and/ orpacking slips. Rental or lease costs must be supported by detailed agreements.

Allowable Indirect Costs
Allowable indirect cost rates are reimbursed as defined in 2 CFR Appendix E Part 414. Indirect costs are those costs incurred for common or joint purposes ( Le. telephone, administrative services, depreciation, facility and equipment maintenance) and not assigned to a highway safety grant as a direct cost.

Indirect costs benefit more than one cost objective and should be prorated equitably among all applicable functional areas ( OTS grant and non -grant related).

A non- profit that does not have an approved indirect cost rate may elect to charge a de minims rate of 10% of modified total direct costs. Guidance on establishing an indirect cost rate as well as regulations for negotiating and approving this rate is outlined in Appendix IV of 2 CFR Part 200, Indirect Costs Identification and Assignment and Rate Determination for Non -Profit Organizations.

A subrecipient that does not already have an approved federally -recognized indirect cost rate negotiated with the federal government must negotiate a rate with the OTS as outlined in 2 CFR 200. 331( a)( 4). Once the indirect rate is negotiated, it must be accepted by all federal agencies ( i.e., NHTSA, FHWA) as outlined in 2 CFR 200. 414( c) ( 1).

Source documentation ( i.e., a subrecipient' sfederally approved indirect cost rate letter) must be available to support an indirect cost rate authorized by the federal government. If the subrecipient' sindirect cost rate is amended or changed during the term of the grant, the new indirect cost rate plan and approval letter must be submitted to the OTS.

Unallowable Costs for Selected Items
The following is a list of selected costs that are ineligible for reimbursement under the Highway Traffic Safety Program. A subrecipient should contact the OTS Program Coordinator for guidance regarding the other costs not discussed previously or below in this manual.

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Construction & Facilities
Highway construction, maintenance and/ ordesign
Construction or reconstruction of permanent facilities such as paving, driving ranges, towers, and non -portable skid pads
Highway safety appurtenances including longitudinal barriers such as guardrails, regulatory and warning signs and supports, field reference markers, luminaire supports, and utility poles
Construction, rehabilitation or remodeling of any building or structure Cost of land
Purchase of office furnishings and fixtures such as but not limited to: desk, chair, table, shelving, coat rack, credenza, book, filing cabinet, floor covering, office planter, storage cabinet, portable partition, picture, wall clock, draperies/ hardware, fixed lighting, lamp
Equipment
Traffic signal preemption systems
Automated Traffic Enforcement Systems
Training
Cost of the individual' sreplacement hourly rate while attending training, unless the personnel position is already grant supported Program Administration
General Costs of Government, which includes the use of funds for routine and/ or existing governmental activities that constitute general expenses required to carry out overall responsibilities of a government entity Promotional items ( i.e., key chains, pencils, mugs)
Entertainment costs including amusement and social activities and any costs directly associated with the purchase of tickets to shows or sporting events, meals, lodging, rentals, transportation and gratuities Alcoholic beverages for any consumption purposes including controlled training settings for law enforcement training
Contributions and donations, including cash, property and services to others regardless of the recipient

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Cost of fundraising, including financial campaigns, solicitation of gifts and similar expenses incurred to raise capital or obtain contributions Contingency provisions for contributions to a contingency reserve or similar provision for unforeseen events excluding self- insurance reserves Fines, penalties, damages, and other settlements resulting from violations or non- compliance
Costs of commercial insurance that protects contractor for correction of defects in materials or workmanship
Costs not recovered under one grant agreement are unallowable under other grant agreements
General liability insurance
Grant Revisions
A subrecipient may request a revision to the grant agreement that is necessary to enhance the operational efficiency of the highway safety grant. This includes any changes that may affect the overall budget or a specific budget line including moving funds between line items and/ or cost categories), a sub - budget or contractual services, as well as the addition of travel ( in and out-fstate), and/ or a significant change in goals, objectives and/ or procedures that affect the grant scope or end date.

The Authorizing Official, Fiscal Official, or Grant Director must submit to the OTS Program Coordinator a detailed explanation and justification for a grant revision. In advance of sending written notification, the subrecipient is encouraged to contact the OTS Program Coordinator to discuss any proposed grant revision.

Once a revision request is received, the OTS carefully reviews it taking into consideration the subrecipient' scurrent and past grant performance, timeliness and quality of claims and quarterly performance reports, the circumstances and justification for the change, and availability of grant funds. The subrecipient should allow sufficient time for the review process ( which may also require NHTSA approval), keeping in mind that no grant funds may be expended until written notification of the status of the request ( approval or denial) is provided by the OTS.

Failure to comply could jeopardize claim reimbursement.

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CLAIMS PREPARATION & REIMBURSEMENT
Claim Preparation
To request reimbursement of an approved grant expenditure, the subrecipient must complete a Grant Claim Invoice in GEMS and Contractual Services Summary Sheet, if applicable. These forms must be input into GEMS no later than 30 days following the end of the calendar quarter as follows:

Quarter
First
Second
Third
Fourth
Time Period
October thru December
January thru March
April thru June
July thru September
Due Date
January 30
April 30
July 30
October 30
An invoice showing " zero net" must be submitted even if no expenses were incurred during that quarter. Failure to submit quarterly grant claim invoices by these due dates may result in suspension of the grant, loss of grant funding and/ or a denial of future grant funding. Additionally, invoices will not be processed for subrecipients that fail to provide Quarterly Performance Reports for two or more quarters. ( For more information, refer to the Grant Reports section, Quarterly Performance Reports in this manual.) The grant claim invoice should be prepared using the subrecipient' saccounting records and include costs incurred during that time period. Enter the exact cost, do not round off numbers. To ensure proper accounting of reimbursements, grant claim invoices submitted to the OTS should be recorded as a receivable in the subrecipient' saccounting system.

Subrecipients access Claims from the Grant Agreement list view on their GEMS home page. The form is pre -populated with the grant budget items against which claims for reimbursement can be made. The form also indicates budget remaining for each item based on prior claims that have been reviewed and approved.

Personnel Costs, enter the claimed hourly rate and/ or overtime costs, if applicable. Source documentation is maintained by the subrecipient in the event of an audit and/ orthe Grant Performance Review ( For more information, refer to Grant Performance Review in the Monitoring Section of this manual.)
Fringe Benefits, enter the pertinent information for authorized absences such as annual leave and sick leave, as well as employer' scontributions to social

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security, health insurance, workmen' scompensation, and the like provided they are granted under approved plans, and are distributed equitably to the grant and all other activities.

Travel Costs, enter the pertinent travel information and claimed costs, if applicable in accordance with the Subrecipient Responsibilities section, Travel. Upload source documentation organized by in -state and out-f- state travel for each individual( s) trip or training. For each individual trip or training, group all source documents together and clearly label each with the traveler' sname and approved trip or training identified in the Budget of the agreement.

Contractual Services, enter the claimed contractual services amount by line item in the GEMS Grant Claim Invoice Screen including entry into sub - budgets if applicable. Upload all source documents for each contractor, group all source documents together and clearly label each with the line item identification and/ or contractor' sname.

Equipment, enter the claimed amount, if applicable. GEMS will require completion of the Equipment Report as part of the claim. GEMS automatically creates the first Recertification record with a Recertification due date that is 2 years from the date of original claim.

Assemble and upload applicable invoice( s). If sales tax is not included on the invoice, provide a statement that includes the following: "Charge is for California Sales Tax that will be paid to the California Department of Tax and Fee Administration ( CDTFA)," amount of sales tax for each item, and date tax is paid to BOE. For each line item, assemble all source documents together and clearly label each with the line item name.

Other Direct Costs, enter the claimed line item amount, if applicable and upload invoices or receipts. For each line item, assemble all source documents together and clearly label each with the name of the line item.

Indirect Costs, the approved rate is already entered in the agency information tab and will automatically calculate, if applicable. No source documents are required; however, the subrecipient should have its indirect cost allocation approval letter on file.

The authorized user or subrecipient must verify that costs claimed are allowable and authorized, do not exceed budgeted line items, and posted to the correct cost categories and line items. They should also check that all source documents are provided.

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If a claim is submitted with undecipherable or missing source documents, the subrecipient will be notified and instructed to submit the missing information or re -submit the documents in question within three business days. If documents are not received by this deadline, the costs in question will be removed from the claim.

GRANT REPORTS
Quarterly Performance Report (QPR)
Subrecipients must submit Quarterly Performance Reports ( QPR) through GEMS.

The QPR details grant activities conducted during each quarter to accomplish grant objectives. It is the main source of information used by the OTS to determine grant success and commitment as well as any difficulties the subrecipient may be experiencing. The information and data provided in the QPR is incorporated into the Annual Performance Report that the OTS submits to NHTSA and the State Legislature. The quarterly data is pulled from the subrecipient' scrash records.

The QPR must be input into GEMS no later than 30 days following the end of the quarter on the following dates:

Quarter
First
Second
Third
Fourth
Time Period
October thru December
January thru March
April thru June
July thru September
Due Date
January 30
April 30
July 30
October 30
QPR due dates are the same regardless of when a grant starts within a quarter i.e., grant start date is December 1 and first quarter QPR is due January 30).

Failure to submit QPRs on time may result in suspension of the grant, loss of grant funding and/ or a denial of future grant funding. Additionally, invoices will not be processed for subrecipients that fail to provide QPRs for two or more quarters.

The OTS Program Coordinator will provide the QPR reporting guidelines at the preoperational review meeting. The QPR is prepopulated based on the grant agreement, it' s completed in GEMS, and contains the following:

An overview, that includes a brief list of all activities (including significant media) and procurement conducted in support of the grant during the quarter as well as the status of grant funded personnel and contracts, any challenges, and accomplishments.

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An equipment overview for any equipment ( costing $ 5, 000 or more) being purchased during the grant period noting steps taken to accomplish the purchase and/ orif it is still required (i.e., bid, purchase order or requisition, delivery, invoice received and/ or paid) or a justification or reason if the purchase was delayed.

A summary of completed grant objectives including an explanation of what was not accomplished and/ or plans for upcoming activities.

If applicable updated objective data points for the quarter.

Documents illustrating what was done during the quarter such as the OTSapproved press releases, news clips, photos, and/ or other materials.

Include a list of these documents.

Supporting information may be uploaded into GEMS.

The fourth quarter QPR should include a final evaluation that briefly summarizes significant total grant accomplishments and challenges (highlight significant items from the objective data points), the number and type( s) of activities completed, type( s) of training conducted or received, and grant -funded purchases. Complete all final goals, objectives, data points and indicate whether they were achieved and provide an explanation if not completed.

Grant Close Out
Approximately 30 days prior to the grant end date, the OTS sends a reminder email to the Primary Contact and Authorizing Official that serves as a reminder of the grant end date and includes information to assist the subrecipient prepare the final QPR, evaluation, and claim. The final QPR, including the completed evaluation section, and reimbursement claim for costs incurred up through the grant end date, must be sent to the OTS for receipt no later than 30 days following the grant end date.

Equipment Disposal
At the end of or anytime during the grant, prior to disposal, a subrecipient must notify the OTS of any disposition of grant equipment, unless the value has been certified to be under $ 5, 000 and at the end of its useful life. The subrecipient must submit a letter or email requesting the OTS approval to sell, transfer or dispose of grant equipment. The OTS will forward the request to NHTSA for final approval and notify the subrecipient of the outcome. All proceeds from the sales of the asset, regardless of the amount, must be used for the objective of the original grant agreement.

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MONITORING
Federal and state grant management rules require that the OTS staff maintain regular contact via telephone/ virtual calls, email/ written correspondence and on -site visits with subrecipients throughout the course of the grant period to ensure compliance with federal and state statutes, regulations and procedures.

Grants administered by the OTS are subject to monitoring based on a number of criteria including dollar amount of the award, the capabilities and experience of the subrecipient' spersonnel, complexity of the grant, contractual services with or without a non- profit agency, risk assessment, new subrecipient, indications of problems, previous GPR or audit findings, and/ or change in grant direction. This monitoring includes not only the review and approval of claims, QPRs and other documents submitted by the subrecipient, but also ongoing outreach through desk monitoring and/ or on -site visits.

The intent of this outreach is to develop a relationship with the subrecipient, address grant management -related questions, provide technical assistance, and identify and help address problems and/ or concerns. Any documentation generated as a result of this contact is placed in the subrecipient' sgrant file.

Grant Performance Review
The Grant Performance Review (GPR) is designed to be instructive, not disruptive, and to foster information exchange and partnership. The OTS Program Coordinators conduct a GPR after receipt of at least the first Quarterly Performance Report and a claim with expenditures.

The OTS may schedule a telephone, virtual, or onsite review at an agreed upon time with the subrecipient in advance, and the OTS Program Coordinator will provide information to the subrecipient to help the staff prepare for the review.

During the review, goals, objectives and tasks are reviewed to determine if the project is being implemented as outlined in the approved grant application.

This review is also used to determine if the subrecipient is satisfying and adhering to grant agreement terms and conditions. The financial review includes an examination of the agency and grant -specific financial documents and issues related to the implementation and performance of the grant.

While conducting the GPR, the OTS Program Coordinator completes the GPR in GEMS noting any issues and the subrecipient' sresponse. If, following the OTS review, there are fiscal follow- upaction items, the subrecipient will be notified in writing and a corrective action plan will be requested. The OTS will track subrecipient' sprogress in implementing the plan and taking corrective action.

In the event the issue() cannot be resolved, the OTS may request an audit be

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conducted by the California Department of Finance. jFor more information, refer to Audits in the Grant Requirement section in this manual.) If any disallowed costs are identified during the GPR, the OTS will reduce the subrecipient' snext grant claim invoice by the amount of the disallowed cost prior to payment. If the grant is closed, the OTS will invoice the subrecipient for the amount of the disallowed cost.

Equipment
A subrecipient must submit an Equipment Recertification Report ( OTS- 25a) to the OTS every two years from the date of acquisition. This report includes the same information as the Equipment Report as described in the Subrecipient Responsibilities, Equipment section, but also includes a description of the method used for determining current fair market value, whether the fair market value is more or less than $5, 000, and that the equipment is being used for federally -sponsored activities. The report also certifies that the information provided is complete and accurate to the best of the subrecipient' sknowledge, in compliance with 2 CFR Part 200. 313 and 23 CFR 1200. 31( di, and that the OTS will be contacted immediately after discovery of any grant equipment loss.

Beginning with 2018 FFY grants, equipment purchases were documented in GEMS. The Equipment Recertification Report will also be completed in GEMS. A reminder letter or email will be sent through GEMS to the subrecipient to ensure compliance.

PUBLIC INFORMATION & EDUCATION
Public Education and Information ( PE& I) falls into two categories:

Educational - materials that educates and informs an audience such as activity books, coloring books, brochures, and posters.

Promotional - material that promotes, supports or enhances efforts and directly relates to the project objective such as key chains, onboard signs, mugs, pencils, magnets, and litter bags. The State of California and NHTSA does NOT allow grant funds to be used for this purpose.

Subrecipients that use federal highway safety funds to produce educational material must receive approval from the OTS Public Information Officer ( P10) prior to production. Additionally, subrecipients that use non- federal highway safety funds to produce PI& E materials must receive written approval from the OTS Public Information Officer in order to use any OTS logo. Subrecipients should

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allow sufficient time for approval; they should contact their OTS Program Coordinator for assistance.

Subrecipients should also advise vendors that all materials used in production of public outreach materials ( i.e., data, plates, digital files, camera- ready artwork, designs, concepts, photographs, video and audio) paid for with grant funds are the property of the subrecipient and the OTS. The OTS reserves the right to use materials developed by the subrecipient and/ or contractor.

All educational materials produced using grant funds must include the OTS logo or the logo from another program unless otherwise determined by the OTS ( i.e., Click it or Ticket), and the following message:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.

Inclusion of the logo and/ or funding line should not interfere with the primary traffic safety messaging. Questions regarding the inclusion, size or placement of either logo or funding statement should be directed to the OTS P10.

All published research and reports developed with highway safety grant funds must include the following disclosure statement:

This report was prepared in cooperation with the California Office of Traffic Safety ( OTS). The opinions, findings and conclusion expressed in this publication are those of the author( s) and not necessarily those of the OTS.

Advertising & Public Relations
All press releases discussing the kick- off of a grant and/ or grant -funded activity must be approved by the OTS Public Information Officer prior to dissemination even if the subscriber uses a pre -approved press release templates) available on the OTS website. Approval is also required for all original press releases and press releases developed using the OTS templates that the subrecipient has significantly modified. The subrecipient should email the draft press release to pio@ots. ca. gov at least seven days in advance of the announcement or event and copy the appropriate OTS Program Coordinator.

A subrecipient must coordinate media and kick- off events with their OTS Program Coordinator and notify OTS 21 days in advance of any traffic safety event considered highly publicized or anticipated media coverage.

Grant funds may be used to purchase paid advertising ( i.e., television, radio, cinema, Internet, print, outdoor). However, special reporting documents are required, and costs must be displayed as a separate " paid media" line item in

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the grant budget. Additionally, federally funded public service announcements PSAs) or video materials intended for television broadcast must be closed captions. A subrecipient should contact their OTS Program Coordinator for more information on paid advertising.

Copyrights/ Trademarks
The OTS reserves a royalty -free, non- exclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for federal or state government purposes the following:

The copyright/ trademark in any work developed under a grant, sub grant or contract under a grant or sub grant.

Any rights of copyright/ trademark to which a subrecipient or contractor purchases ownership with grant funds.

WITHHOLDING, DISALLOWANCE, REDUCTION, TERMINATION AND/ OR DENIAL OF

GRANT FUNDS
The OTS Program Coordinator has the responsibility of recommending to the OTS Director the cancellation of any grant, which is not being implemented in accordance with applicable federal and state laws or the terms, certification and/ or assurances in the signed grant agreement. Additionally, the OTS will withhold or disallow grant payments, reduce or terminate grant funds and/ or deny future grant funding to any subrecipient that fails to comply with any term or condition of the grant agreement or program guidelines. This may include, but are not limited to, failure to submit acceptable and timely draft and final grant agreements, claims, quarterly reports and/ or objective data points; and failure to comply with the Single Audit Act requirement.

Should the OTS deem it necessary to reduce or terminate grant funds, the Authorizing Official will first receive a letter citing unacceptable grant discrepancies, required corrective action and the penalty for not rectifying the discrepancies by the specified deadline. If corrective action is not taken by the deadline specified in the letter, the stated penalty will be imposed.

Payment for allowable costs up to the date of termination or reduction of grant funds will be subject to negotiation and availability of federal funds.

Termination Requested by the Subrecipient
Grant agreements may be rescinded upon written request by the subrecipient.

The letter must be signed by one of the Authorizing Officials of the grant agreement.

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DISPUTES/ DISAGREEMENTS
Any dispute, disagreement or questions of fact concerning a grant should be handled with the OTS Program Coordinator assigned to that grant in consultation with managerial staff. All final decisions will be put in writing and distributed
grant file. The
to all
subrecipient
concerned
may
parties
then
as
proceed
well as maintained
with the performance
in the subrecipient' s
of the
grant in accordance with that decision.

If a subrecipient disagrees with a decision made by the OTS Program Coordinator, an appeal may be made to the OTS Director. The appeal must be made in writing within 30 days of the Program Coordinator' sdecision and sent to the OTS by certified mail. No legal action may be taken by the subrecipient without following these steps.

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APPENDIX A - CERTIFICATIONS AND ASSURANCES

APPENDIX A - CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants ( 23 U. S. C. Chapter 4 and 41 U. S. C. Sec. 1906, Pub. L. 109- 59, as Amended By Sec. 25024, PUB. L. 117- 58)
The Governor is the responsible official for the administration of the State highway safety program through a State highway safety agency that has adequate powers and is suitably equipped and organized (as evidenced by appropriate oversight procedures governing such areas as procurement, financial administration, and the use, management, and disposition of equipment) to carry out the program. (23 U. S. C. 402( b) ( 1) (A)) Each fiscal year the State of California must sign a Certifications and Assurances document that it complies with all Federal requirements including applicable statutes and regulations that are in effect during the grant period. These Certifications and Assurances are submitted in the Annual Grant Application in support of the State' sapplication for Sections 1906, 402, and 405 grants.

Requirements that also apply to subrecipients are noted below.

Failure to comply with applicable Federal statutes, regulations, and directives may subject Subrecipients Agency officials to civil or criminal penalties and/ or place the State in a high -risk subrecipients status in accordance with 2 CFR Part 200.5 - 200.7.

The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Subrecipient' sAgency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

General Requirements:
23 U. S. C. Chapter 4 - Highway Safety Act of1966, as amended Sec. 1906, Pub. L. 109- 59, as amended by Sec. 25024, PUB. L. 117- 58 23 CFR Part 1300 — Uniform Procedures for State Highway Safety Grant Programs
2 CFR Part 200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

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APPENDIX A - CERTIFICATIONS AND ASSURANCES
2 CFR Part 1201 - Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

NONDISCRIMINATION
applies to all subrecipients as well as States)
The State highway safety agency [ and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (" Federal Nondiscrimination Authorities"). These include but are not limited to:

Title VI of the Civil Rights Act of 1964 ( 42 U. S. C. 2000d et sea., 78 stat. 252), prohibits discrimination on the basis of race, color, national origin); 49 CFR part 21 ( entitled Non- discrimination in Federally -Assisted Programs of the Department of Transportation —Effectuation of Title VI of the Civil Rights Act of 1964);
28 CFR 50. 3 (U. S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U. S. C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects);
Federal - Aid Highway Act of 1973, (23 U. S. C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended ( 20 U. S. C. 1681-683 and 1685- 1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973,( 29 U. S. C. 794 et seq ), as amended, (prohibits discrimination on the basis of disability) and 49 CFR Part 27;
The Age Discrimination Act of 1975, as amended, (42 U. S. C. 6101 et seq.), prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100- 209) (broadens scope, coverage and applicability of Title VI of the Civil Rights Act of 1964 ( 42 U. S. C. 2000d et seq., 78 stat. 252). The Age Discrimination
Act of 1975 ( 42 U. S. C. 6101 et seq.) and Section 504 of the Rehabilitation Act of 1973 ( 29 U. S. C. 794 et seq.), by expanding the definition of the terms programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);

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Titles II and III of the Americans with Disabilities Act ( 42 U. S. C. 12131- 12189) prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR Part 37 and Part 38; Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations ( prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low- income populations); and Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency ((requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency ( LEP)); ( 70 FR 74087- 74100).

Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and
Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation ( clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

The preceding statutory and regulatory cites hereinafter are referred to as the Acts" and " Regulations," respectively.

GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/ or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA." The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non- discrimination requirements ( the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional -wide scope and coverage of these nondiscrimination statutes and requirements to include all

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programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each " activity," "facility," or " program," as defined in § 21.3 (b) and ( e) of 49 CFR part 21 will be ( with regard to an " activity") facilitated, or will be ( with regard to a " facility") operated, or will be ( with regard to a " program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:

The [ name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 ( 78 Stat. 252, 42 U. S. 02000d to 2000d- 4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."

3. The Recipient will insert the clauses of appendix A and E of this Assurance also referred to as DOT Order 1050. 2A) in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050. 2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050. 2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: