October 12, 2026 – Regular Meeting Agenda – 7:00 p.m.
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October 12, 2026 – City Council Regular Meeting – 7:00 p.m.
City Council Chamber
390 Towne Centre Drive
Lathrop, California
City Council
Paul Akinjo, Mayor
Jennifer Torres-O’Callaghan, Vice Mayor
Minnie Diallo, Councilmember
Stephen Dresser, Councilmember
Diane Lazard, Councilmember
City Staff
Stephen Salvatore, City Manager
Salvador Navarrete, City Attorney
Michael King, Assistant City Manager
Thomas Hedegard, Deputy City Manager
Stephen Sealy, Chief of Police
Teresa Vargas, Government Services
Director / City Clerk
Brad Taylor, Public Works Director / City
Engineer
Tony Fernandes, Information Systems
Director
Cari James, Finance Director
Juliana Burns, Human Resources Director
Rick Caguiat, Community Development
Director
Todd Sebastian, Parks and Recreation
Director
General Order of Business
1. Preliminary
• Call to Order
• Closed Session
• Roll Call
• Invocation
• Pledge of Allegiance
• Announcements by Mayor/City Mgr.
• Informational Items
• Declaration of Conflict of Interest
2. Presentations
3. Citizen’s Forum
4. Consent Calendar
5. Scheduled Items
• Public Hearings
• Appeals
• Referrals and Reports from
Commissions and Committees
• All Other Staff Reports and/or Action
Items
• Study Sessions
6. Council Communications
7. Adjournment
Order of Discussion
Generally, the order of discussion after
introduction of an item by the Mayor will include
comments and information by staff followed by
City Council questions and inquiries. The
applicant, or their authorized representative, or
interested residents, may then speak on the item;
each speaker may only speak once to each item.
At the close of public discussion, the item will be
considered by the City Council and action taken.
Consent Calendar
Items on the Consent Calendar are considered
routine by the City Council and will be enacted by
one motion and one vote. There will be no
separate discussion of these items unless a
Councilmember or interested resident so requests,
in which case the item will be removed from the
Consent Calendar and considered separately.
1 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 1
IMPORTANT NOTICE REGARDING THIS MEETING
This public meeting will be conducted in person; all members of the City Council will attend in person. Members of the public are welcome in person. This meeting will also be available for public participation by teleconference via ZoomGov at the following link:
https://www.zoomgov.com/j/1658150717?pwd=YkYtqhncWgxiA8n Kjrc3uM9VAYu34q.1
• During the meeting, those joining ZoomGov, will be allowed to speak prior to the close of public comment on an item. If you are using this method, please “raise the hand” feature to inform the City Clerk (meeting host) you wish to speak on the matter. Please ensure your computer speaker and microphone are fully functional.
• For audio / calling in only, dial: +1 (669) 254-5252 or +1 (669) 216-1590 o To request to speak (same as the “raise hand” feature) press *9 / When the City Clerk calls your name, press *6 to unmute.
• Meeting Webinar ID: 165 815 0717 / Passcode: 655803
• If you are not able to attend the meeting in person or virtually - Public comment / questions will be accepted by email to City Clerk Teresa Vargas at [email protected]. Please refer to the Agenda Item or Public Comment Matter, and the date of the City Council Meeting, in your written communication.
• Questions or comments submitted by email must be submitted by 4:00 p.m., on the day of the meeting.
• To address the City Council in person, please submit a purple card to the City Clerk indicating name and number of the item upon which a person wishes to speak.
Council Meetings are live-streamed (with Closed Captioning) on Comcast Cable Channel 97, and on the City Council Webpage by accessing the Live Stream link.
Addressing the Council
Any person may speak once on any item under discussion by the City Council after receiving recognition by the Mayor. Purple speaker cards will be available prior to and during the meeting. To address the City Council, a card must be submitted to the City Clerk indicating the name, address and number of the item upon which a person wishes to speak. When addressing the City Council, please walk to the lectern located in front of the City Council. State your name and address. To ensure all persons, have the opportunity to speak, a time limit will be set by the Mayor for each speaker (see instructions on speaker form). In the interest of time, each speaker may only speak once on each individual agenda item; please limit your comments to new material; do not repeat what a prior speaker has said. If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing. 2 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 2 Citizen’s Forum
Any person desiring to speak on a matter, which is not scheduled on this agenda, may do so under the Citizen’s Forum section. Please submit your purple speaker card to the City Clerk prior to the commencement of Citizen’s Forum or submit your request to speak via the “raise hand” feature in ZoomGov. Only those who have submitted speaker cards, or have expressed an interest in speaking, prior to the conclusion of Citizen’s Forum will be called upon to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item, which does not appear on the agenda, unless the item meets stringent statutory requirements. The Mayor will limit the length of your presentation (see instructions on speaker form) and each speaker may only speak once on this agenda item. Please note, the Council Chamber has limited occupancy due to social distancing.
To leave a voice message for all Councilmembers simultaneously, dial (209) 941- 7230. To send an e-mail for Councilmembers simultaneously email:
[email protected]. This City Council Agenda and meeting materials can be accessed at: https://www.ci.lathrop.ca.us/meetings
General Information
For reports citing supplemental documents relating to specific agenda items, these are available for review in the City Clerk’s Office. This agenda was posted at the following locations: City Hall, Community Center, Generations Center, Senior Center, and the Lathrop-Manteca Fire District “J" Street and Somerston Parkway Offices. The meetings of the Lathrop City Council are broadcast on Lathrop Comcast Cable Television Channel 97 and live streamed on the City’s website.
Assistance will be provided to those requiring accommodations for disabilities in compliance with the Americans with Disabilities Act of 1990. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility and/or accommodations to this meeting. [28 CFR 35.102-35.104 ADA Title II] Interested people must request the accommodation at least 2 working days in advance of the meeting by contacting the City Clerk at (209) 941-7230.
Information about the City or items scheduled on the agenda may be referred to:
Teresa Vargas, MMC
Government Services Director / City Clerk
390 Towne Centre Drive
Lathrop, CA 95330
Telephone: (209) 941-7230
3 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 3
CITY OF LATHROP
CITY COUNCIL REGULAR MEETING
MONDAY, OCTOBER 12, 2026, 7:00 P.M.
CLOSED SESSION, 6:30 P.M.
COUNCIL CHAMBER, CITY HALL
390 Towne Centre Drive
Lathrop, CA 95330
AGENDA
PLEASE NOTE: There will be a Closed Session commencing at 6:30 p.m. The Regular Meeting will reconvene at 7:00 p.m., or immediately following the Closed Session, whichever is later.
1. PRELIMINARY
1.1 CALL TO ORDER
1.2 CLOSED SESSION
1.2.1 LIABILITY CLAIMS: Pursuant to CA Government Code Section 54956.95:
a. Claimant: Jenna Alyse Estrella
Agency Claimed Against: City of Lathrop
RECONVENE
1.2.2 REPORT FROM CLOSED SESSION
1.3 ROLL CALL
1.4 INVOCATION
1.5 PLEDGE OF ALLEGIANCE
1.6 ANNOUNCEMENT(S) BY MAYOR / CITY MANAGER
1.7 INFORMATIONAL ITEM(S)
1.7.1 OVERVIEW OF THE “SAFE PLACE” PROGRAM BY PREVAIL
1.7.2 OVERVIEW OF THE LATHROP CARES MOBILE APP
1.7.3 LOUISE AVENUE/I-5 INTERCHANGE PROJECT UPDATE
1.8 DECLARATION OF CONFLICT(S) OF INTEREST
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2. PRESENTATIONS
2.1 PROCLAMATION DECLARING OCTOBER 2026 AS HINDU HERITAGE MONTH
3. CITIZEN’S FORUM
Any person desiring to speak on a matter which is not scheduled on this agenda may do so under Citizen’s Forum. Please submit a purple speaker card to the City Clerk prior to the commencement of Citizen’s Forum. Only those who have submitted speaker cards, or have expressed an interest in speaking, prior to the conclusion of Citizen’s Forum will be called upon to speak. Please be aware the California Government Code prohibits the City Council from taking any immediate action on an item, which does not appear on the agenda, unless the item meets stringent statutory requirements. The City Council can, however, allow its members or staff to briefly (no more than five (5) minutes) respond to statements made, to ask questions for clarification, make a brief announcement or report on his or her own activities. (See California Government Code Section 54954.2(a)).
Unless directed otherwise by City Council majority, all questions asked and not answered at the meeting will be responded to in writing within 10 business days. ALL PUBLIC COMMENTS MUST BE MADE IN COMPLIANCE WITH THE LATHROP CITY COUNCIL HANDBOOK OF RULES AND PROCEDURES!
4. CONSENT CALENDAR
Items on the Consent Calendar are considered routine by the City Council and will be enacted by one motion and one vote. There will be no separate discussion of these items unless the Mayor, Councilmember, or citizen so requests, in which event the item will be removed from the Consent Calendar and considered separately.
4.1 WAIVING OF READING OF ORDINANCES AND RESOLUTIONS
Waive the Reading in Full of Ordinances and Resolutions on Agenda and Adopt by Reading of Title Only, Unless Otherwise Requested by the Mayor or a Councilmember
4.2 APPROVAL OF MINUTES
Approve Minutes for the Regular City Council Meeting of August 10, 2026
4.3 LATHROP POLICE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2026
Receive Monthly Police Department Report for September 2026 5 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 5
4.4 TABLE SPONSORSHIP AT THE MANTECA POLICE CHIEF’S BLACK-TIE
BALL, A NIGHT AMONG HEROES
Adopt Resolution Approving City Participation and Table Sponsorship at the Police Chief’s Black-Tie Ball, A Night Among Heroes, by Manteca Police Chief’s Foundation on November 14, 2026, in Manteca, California
4.5 AUTHORIZE FUNDING FOR TWO ANIMAL CENTER POSITIONS; CREATE AN ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN POSITION; UPDATE THE POSITION CONTROL ROSTER AND GRADE STEP TABLE;
AND APPROVE RELATED BUDGET AMENDMENT
Adopt Resolution Taking the Following Actions:
• Authorizing and Funding One (1) Full-time Animal Center Assistant and One (1) Full-time Animal Center Registered Veterinary Technician;
• Approving the Animal Center Registered Veterinary Technician Job Description and Salary Range;
• Updating the Position Control Roster and Grade Step Table; and • Approving Related FY 26-27 Budget Amendment
4.6 APPROVE TEMPORARY STREET CLOSURES FOR THE LATHROP
CHRISTMAS PARADE AND TREE LIGHTING ON DECEMBER 5, 2026
Adopt Resolution to Approve Temporary Street Closures for the Lathrop Christmas Parade and Tree Lighting on December 5, 2026, for Thomsen Road, J Street, and 5th Street From 4:00 p.m. to 9:00 p.m.
4.7 APPROVE THE SUBMITTAL OF A GRANT APPLICATION TO THE
CALIFORNIA STATE DEPARTMENT OF PARKS AND RECREATION FOR
THE STATEWIDE REVITALIZATION PROGRAM (SPP) FOR GRANT
FUNDING FOR A FUTURE COMMUNITY CENTER AND PARK
Adopt Resolution to Approve the Submittal of a Grant Application to the California State Department of Parks and Recreation in the Amount of $8.5 Million Dollars for Statewide Revitalization program (SPP) for Grant Funding for a Future Community Center and Park
4.8 APPROVE AGREEMENT BETWEEN THE CITY OF LATHROP AND MANTECA
UNIFIED SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER
SERVICES
Adopt Resolution to Approve Agreement between the City of Lathrop and Manteca Unified School District to Provide School Resource Officer Services for 2026-2027 School Year through the 2028-2029 School Year
4.9 APPROVE SOFTWARE SERVICE AGREEMENT WITH RECTRAC, LLC., DBA
VERMONT SYSTEMS FOR RECREATION REGISTRATION SOFTWARE
MANAGEMENT SYSTEM FOR THE PARKS AND RECREATION
DEPARTMENT, AND APPROVE A BUDGET ADJUSTMENT
Adopt Resolution to Approve a Software Service Agreement with RecTrac, LLC., dba Vermont Systems to Provide a Recreation Registration Software Management System for the Parks and Recreation Department, and Approve a Budget Adjustment
6 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 6
4.10 APPROVE PURCHASE OF A VAC-CON V312/1300 COMBINATION JET/VACUUM TRUCK FROM VAC-CON, INC., AND ASSOCIATED BUDGET
AMENDMENTS
Adopt Resolution to Approve Purchase of a Vac-Con V312/1300 Combination Jet/Vacuum Truck From Vac-Con, Inc., and Associated Budget Amendments
4.11 APPROVE PURCHASE OF A RAPIDVIEW IBAK MAINLINE CAMERA
INSPECTION SYSTEM FROM MUNICIPAL MAINTENANCE EQUIPMENT, INC., AND ASSOCIATED BUDGET AMENDMENTS
Adopt Resolution to Approve Purchase of a Rapidview Ibak Mainline Camera Inspection System from Municipal Maintenance Equipment, Inc., and Associated Budget Amendments
4.12 APPROVE EMERGENCY CHANGE ORDER NO. 1 WITH HALE
CONSTRUCTION, INC., AND TASK ORDER NO. 1-4 WITH ENGEO, INC., FOR LATHROP ANIMAL CENTER, CIP GG 23-11 AND ASSOCIATED
BUDGET AMENDMENT
Adopt Resolution to Approve Emergency Change Order No. 1 with Hale Construction, Inc., and Task Order No. 1-4 with ENGEO, Inc., for the Lathrop Animal Center, CIP GG 23-11 and Associated Budget Amendment
4.13 AWARD CONTRACT TO HENSLEY’S PAVING AND GENERAL
ENGINEERING, INC., FOR CONSTRUCTION OF SEVENTH STREET
PARKING REHABILITATION, CIP PS 26-31
Adopt Resolution to Award a Contract to Hensley’s Paving and General Engineering, Inc., for Construction of Seventh Street Parking Rehabilitation, CIP PS 26-31
4.14 ACCEPT PUBLIC IMPROVEMENTS AND AN OFFER OF DEDICATION FOR A SIDEWALK EASEMENT ASSOCIATED WITH EP NO. 21-54, LOCATED AT 601 D’ARCY PARKWAY, FROM OLD DOMINION FREIGHT LINE, INC.
Adopt Resolution to Accept Public Improvements and an Offer of Dedication for a Sidewalk Easement Associated with Encroachment Permit No. 21-54, Located at 601 D’Arcy Parkway from Old Dominion Freight Line, Inc.
4.15 ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY CREATIVE PROPERTY RENEWAL, INC., FOR TEMPORARY ANIMAL CENTER
RENOVATION, CIP GG 26-28
Adopt Resolution to Accept Public Improvements Constructed by Creative Property Renewal, Inc., for Temporary Animal Center Renovation, CIP GG 26-28, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
7 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 7
4.16 ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY LAFLEUR
ENGINEERING, INC., FOR THE EAST LATHROP WATER MAIN AND
LATERAL UPGRADES, CIP PW 24-12
Adopt Resolution to Accept Public Improvements Constructed by LaFleur Engineering, Inc., for the East Lathrop Water Main and Lateral Upgrades, CIP PW 24-12, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
4.17 ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY MOZINGO
CONSTRUCTION, INC., FOR MCKINLEY AVENUE FORCE MAIN INTERTIE PROJECT, CIP WW 25-23
Adopt Resolution to Accept Public Improvements Constructed by Mozingo Construction, Inc., for McKinley Avenue Force Main Intertie Project, CIP WW 25-23, and Authorize the Filing of a Notice of Completion, Release of Contract Retention, and Release of Performance and Payment Bonds
RIVER ISLANDS DEVELOPMENT CONSENT ITEM(S)
4.18 APPROVE AGREEMENT BETWEEN THE CITY OF LATHROP AND BANTA
UNIFIED SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER
SERVICES
Adopt Resolution to Approve Agreement between the City of Lathrop and Banta Unified School District to Provide School Resource Officer Services for the 2026-2029 School Years
5. SCHEDULED ITEMS
5.1 PUBLIC HEARING (PUBLISHED NOTICE) TO CONSIDER THE 2027
SJMSCP DEVELOPMENT FEE ANNUAL ADJUSTMENT
Council to Consider the Following:
1. Hold a Public Hearing; and
2. Adopt Resolution to Approve an Annual Adjustment to the San Joaquin County Multi-Species Habitat Conservation and Open Space Plan (SJMSCP) Development Fee for 2027
5.2 PUBLIC HEARING (PUBLISHED NOTICE) TO CONSIDER AN ORDINANCE TO AMEND SECTION 10.08.030 OF THE CITY OF LATHROP MUNICIPAL
CODE TO ESTABLISH SCHOOL-ZONE PRIMA FACIE SPEED-LIMIT
PROVISIONS, AND RESOLUTIONS TO ESTABLISH 20 MPH AND 15 MPH
SCHOOL-ZONE PRIMA FACIE SPEED-LIMITS
City Council to Consider the Following:
1. Hold a Public Hearing; and
2. Introduce and Conduct the First Reading of an Ordinance to Amend Lathrop Municipal Code Section 10.08.030 to Establish 20 MPH and 15 MPH School-Zone Prima Facie Speed-Limit
Provisions; and
8 October 12, 2026 Lathrop City Council Regular Meeting Agenda Page 8
3. Adopt Resolution to Establish 20 MPH School-Zone Prima Facie Speed Limits at Designated Street Segments, Pursuant to California Vehicle Code Section 22352.5; and
4. Adopt Resolution to Establish 15 MPH School-Zone Prima Facie Speed Limits at Qualifying Street Segments, Pursuant to California Vehicle Code Section 22358.4(b)(1)(A)
6. COUNCIL COMMUNICATIONS
6.1 MAYOR & COUNCILMEMBER COMMITTEE REPORT(S)
• Central Valley Executive Committee/LOCC (Akinjo/Diallo) • SJ Co. Council of Governments (Akinjo/Diallo)
• SJ Co. Council of Governments Executive Committee (Akinjo) • Integrated Waste Management Task Force (Dresser/TorresO’Callaghan) • Reclamation District 17 Joint Powers Authority (Salvatore) • San Joaquin Partnership Board of Directors (Salvatore) • San Joaquin County Commission on Aging (Banaban)
• San Joaquin Valley Air Pollution Control District (Dresser/Akinjo) • SJ Co. Water Advisory Board (Torres-O’Callaghan/Lazard) • Tri Valley-San Joaquin Valley Regional Rail Authority (Akinjo) • San Joaquin Area Flood Control Agency (Dresser/Lazard/TorresO’Callaghan) • Ava Community Energy (Dresser/Akinjo)
• Local Agency Formation Commission (LAFCo) (Diallo)
6.2 MAYOR & COUNCILMEMBER COMMENT(S)
7. ADJOURNMENT
/Teresa Vargas/
Teresa Vargas, MSL, MMC
Government Services Director
City Clerk
9 10
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CITY OF LATHROP
CITY COUNCIL REGULAR MEETING
MONDAY, AUGUST 10, 2026, 7: 00 P. M.
CLOSED SESSION, 6: 00 P. M.
COUNCIL CHAMBER, CITY HALL
390 Towne Centre Drive
Lathrop, CA 95330
MINUTES
PLEASE NOTE.- There was a Closed Session. which commenced at 6:02 a.m.
The Regular Meeting reconvened at 7.03 a.m.
1. PRELIMINARY
1. 1 CALL TO ORDER - Mayor Akinjo called the meeting to order at 6: 02 p. m. and adjourned to Closed Session.
1. 2 CLOSED SESSION
1. 2. 1 LIABILITY CLAIMS: Pursuant to CA Government Code Section 54956. 95:
a. Claimant: Alejandra Maldonado
Agency Claimed Against: City of Lathrop
b. Claimant: lasmin Singh
Agency Claimed Against: City of Lathrop
1. 2. 2 CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation - Significant Exposure to Litigation Pursuant to
Government Code Section 54956. 9( d)( 2)-( 3)
One ( 1) Potential Case
RECONVENE - Mayor Akinjo reconvened the meeting at 7: 03 p. m.
1. 2. 3 REPORT FROM CLOSED SESSION
City Attorney Salvador Navarrete reported that the City Council met in Closed Session regarding the matters listed under Item 1. 2. The claims listed under Item 1. 2. 1 were denied, and the City Council provided direction to staff regarding Item 1. 2. 2. No other reportable action was taken.
1. 3 ROLL CALL
Present: Mayor Akinjo; Vice Mayor Torres -O' Callaghan; Councilmembers: Diablo, Dresser, and Lazard.
Absent: None.
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 1 11 Docusign Envelope ID: 640D8lC7- 5DCF- 8331- 801A-9A201132B282
1. 4 INVOCATION - Pastor Luis Jara, Home Church, provided the invocation.
1. 5 PLEDGE OF ALLEGIANCE - Pastor Luis Jara led the pledge of allegiance.
1. 6 ANNOUNCEMENT( S) BY MAYOR / CITY MANAGER - None
1. 7 INFORMATIONAL ITEM( S) - None
1. 8 DECLARATION OF CONFLICTS) OF INTEREST
Councilmember Lazard declared a conflict of interest with Item 4. 22, due to her employment with Dell' Osso Farms.
2. PRESENTATIONS
2. 1 QUARTERLY ECONOMIC DEVELOPMENT UPDATE
Economic Development Administrator Barbara Harb provided the quarterly economic development update.
A Zoom participant identified as " Call -in User 1" attempted to speak but was not audible. Sally Liu, participating by Zoom, requested information regarding road closures in River Islands, traffic signals near the I5/ Louise Avenue interchange, and efforts to recruit locally owned small businesses.
2. 2 CITY OF LATHROP POLICE DEPARTMENT EXPLORER PROGRAM UPDATE Police Captain Richard Barries provided an informational overview of the Police Department Explorer Program.
3. CITIZEN' S FORUM
Government Services Director and City Clerk Teresa Vargas announced the receipt of a written public comment submitted by Torie Cortez and dated August 10, 2026. Andrew Hall, representing Victory Football Club, spoke in person, introduced the local 501( c)( 3) nonprofit organization, and inquired about additional or temporary lighting options at City parks to accommodate activities when daylight hours are shorter. Torie Cortez spoke in person and expressed various concerns regarding traffic safety matters, including a March 23, 2026, communication, a traffic incident involving her child, traffic safety education events, police traffic enforcement, the National Night Out event hosted by the Lathrop Police Department, and candidate engagement during the 2026 municipal election. Robert D' Amours spoke in person regarding his removal from the Lathrop Senior Center and requested permission to resume participation at the facility.
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4. CONSENT CALENDAR
On a motion by Vice Mayor Torres -O' Callaghan, seconded by Councilmember Diallo, the City Council approved Consent Calendar Items 4. 1 through 4. 21, by the following roll -call vote. Item 4. 22 was considered separately.
Ayes: Diallo, Dresser, Lazard,
Noes: None
Abstain: None
Absent: None
Torres - O' Callaghan and Akinjo
Councilmember Lazard recused herself from the consideration of and voting on Item 4. 22 due to the conflict of interest arising from her employment with Dell'Osso Farms, as declared under Item 1. 8.
4. 1 WAIVING OF READING OF ORDINANCES AND RESOLUTIONS
Waived the reading in full of ordinances and resolutions on agenda and adopt by reading of title only, unless otherwise requested by the Mayor or a Councilmember.
4. 2 SECOND READING AND ADOPTION OF ORDINANCE 26- 483 OF THE CITY COUNCIL OF THE CITY OF LATHROP TO AMEND SECTION 10. 24. 030 TO TITLE 10 (- VEHICLES AND TRAFFIC") OF THE LATHROP MUNICIPAL
CODE TO DESIGNATE NO PARKING AREAS ON YOSEMITE COURT AS NO PARKING OF VEHICLES OVER 5 TONS
Waived full reading and adopted Ordinance 26- 483 amending Section
10. 24. 030 to Title 10 (" Vehicles And Traffic") of the Lathrop Municipal Code to designate no parking areas on Yosemite Court as no parking of vehicles over 5 tons.
4. 3 POLICE DEPARTMENT MONTHLY REPORT FOR JULY 2026
The City Council received the Police Department monthly report for July 2026.
4. 4 RATIFY THE PURCHASE OF CYBERSECURITY RELATED SOFTWARE SUBSCRIPTION FROM CDW GOVERNMENT, INC.
Pulled by Vice Mayor Torres -O' Callaghan and Councilmember Dresser.
A question and answer period ensued. Information Systems Director Tony Fernandes provided additional information regarding the City' s cybersecurity measures. City Council thanked Mr. Fernandes and staff for their efforts.
Adopted Resolution 26- 6075 ratifying the purchase of cybersecurity related software subscription from CDW Government, Inc., for citywide cybersecurity services.
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4. 5 RATIFY THE PURCHASE FOR CYBERSECURITY AND DATA PROTECTION
SUPPORT RELATED SOFTWARE SUBSCRIPTION WITH SOLID
NETWORKS, INC.
Pulled by Vice Mayor Torres -O' Callaghan and Councilmember Dresser.
A question and answer period ensued. Information Systems Director Tony Fernandes provided additional information regarding the City' s cybersecurity measures.
Adopted Resolution 26- 6076 ratifying the purchase for cybersecurity and data protection support related software subscription with Solid Networks, Inc.
4. 6 APPROVE WRITE- OFF OF UNCOLLECTIBLE UTILITY AND
MISCELLANEOUS CUSTOMER ACCOUNTS FOR FISCAL YEAR 2025- 26 Adopted Resolution 26- 6077 approving write- off of uncollectible utility and miscellaneous accounts for Fiscal Year 2025- 26.
4. 7 APPROVE FAMILY FUN NIGHT TEMPORARY STREET CLOSURES Adopted Resolution 26- 6078 approving temporary street closures on Crespi Street for the Family Fun Night event scheduled for September 18, 2026.
4. 8 APPROVE TRUNK OR TREAT TEMPORARY STREET CLOSURES
Adopted Resolution 26- 6079 approving temporary street closures on Crespi Street for the Trunk or Treat event scheduled for October 17, 2026.
4. 9 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LATHROP
AND THE GREATER LATHROP CHAMBER OF COMMERCE FOR BUSINESS
SUPPORT AND DEVELOPMENT, AND COMMUNITY ENGAGEMENT
INITIATIVES, AND RELATED BUDGET AMENDMENT
Pulled by Councilmember Dresser. A question and answer period ensued. Economic Development Administrator Barbara Harb provided additional information regarding the proposed agreement. City Attorney Salvador Navarrete clarified the rules governing Councilmember participation in chamber of commerce organizations and related potential conflicts of interest.
Adopted Resolution 26- 6080 approving a Memorandum of
Understanding ( MOU) between the City of Lathrop and the Greater Lathrop Chamber of Commerce for business support and development, and community engagement initiatives, and related budget amendment.
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4. 10 APPROVE A RESOLUTION TO AUTHORIZE THE CITY MANAGER TO EXECUTE UP TO FOUR ( 4) MEMORANDUMS OF UNDERSTANDING
MOUs) ANNUALLY WITH THE MANTECA UNIFIED SCHOOL DISTRICT
MUSD) FOR EXPANDED LEARNING RECREATION PROGRAMS
Pulled by Councilmember Diallo, Councilmember Diallo requested that the Councilmembers assigned to the Manteca Unified School District 2x2 Committee participate in the MOU negotiation process. A question and answer period followed. Parks and Recreation Director Todd Sebastian provided additional information.
Adopted Resolution 26- 6081 authorizing the City Manager to execute up to four ( 4) Memorandums of Understanding ( MOUs) annually with the Manteca Unified School District ( MUSD) in which the MUSD agrees to pay for eligible students to participate in expanded learning programs offered by the City.
4. 11 AUTHORIZE OUT OF STATE TRAVEL FOR THE HUMAN RESOURCES
DIRECTOR TO ATTEND THE CALIFORNIA ASSOCIATION OF JOINT
POWERS AUTHORITY ANNUAL CONFERENCE
Adopted Resolution 26- 6082 authorizing out of state travel for the Human Resources Director to attend the California Association of Joint Powers Authority Annual Conference in Lake Tahoe, Nevada September 15- 18, 2026.
4. 12 APPROVE OUT OF STATE TRAVEL FOR TWO LATHROP POLICE DEPARTMENT STAFF MEMBERS TO ATTEND THE RIMSCON 2026
ANNUAL USERS CONFERENCE IN SOUTH LAKE TAHOE, NEVADA
Adopted Resolution 26- 6083 authorizing two ( 2) Lathrop Police Department staff members to attend the RIMSCon 2026 Annual Users Conference in South Lake Tahoe, Nevada, from October 11- 15, 2026.
4. 13 APPROVE OUT OF STATE TRAVEL FOR THE CHIEF OF POLICE TO ATTEND THE INTERNATIONAL ASSOCIATION OF CHIEFS OF POLICE ( IACP) 2026
CONFERENCE AND EXPOSITION IN ORLANDO, FLORIDA
Adopted Resolution 26- 6084 authorizing the Chief of Police to attend the International Association of Chiefs of Police ( IACP) 2026 Annual Conference and Exposition in Orlando, Florida, from October 23- 28, 2026.
4. 14 APPROVE AGREEMENT TO PROVIDE LAW ENFORCEMENT SERVICES FOR THE AMERICAN HEART ASSOCIATION' S 209 HEART & STROKE WALK EVENT
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 5 15 Docusign Envelope ID: 640D8lC7- 5DCF- 8331- 801A- 9A201132B282 Adopted Resolution 26- 6085 approving an agreement to provide law enforcement services to the American Heart Association for the 209 Heart & Stroke Walk Event on September 12, 2026.
4. 15 APPROVE CONTRACT WITH HALE CONSTRUCTION, INC., FOR CONSTRUCTION OF LATHROP ANIMAL CENTER, CIP GG 23- 11, AND
APPROVE BUDGET AMENDMENT
Adopted Resolution 26- 6086 approving a Construction Contract with Hale Construction, Inc., for construction of the permanent Lathrop Animal Center, CIP GG 23- 11, and related budget amendment.
4. 16 APPROVE CONTRACT WITH CERVANTES LANDSCAPE SERVICES, INC.,
FOR CONSTRUCTION OF GROUTED COBBLES FOR MOSSDALE
LANDSCAPE REHABILITATION, CIP GG 25- 06, AND APPROVE BUDGET
AMENDMENT
Adopted Resolution 26- 6087 approving a Construction Contract with Cervantes Landscpe Services, Inc., for construction of grouted cobbles for the Mossdale Landscape Rehabilitation Project, CIP GG 25- 06, and related budget amendment.
4. 17 APPROVE CONSTRUCTION CONTRACT WITH GSE CONSTRUCTION COMPANY, INC., FOR MOSSDALE WASTEWATER PUMP STATION
ACCESS MODIFICATIONS AND UPGRADES, CIP WW 26- 09, AND
AUTHORIZE A BUDGET AMENDMENT
Adopted Resolution 26- 6088 approving a Construction Contract with GSE Construction Company, Inc., for the Mossdale Wastewater Pump Station Access Modifications and Upgrades Project, CIP WW 26- 09, and related budget amendment.
4. 18 AUTHORIZE ACCEPTANCE OF THE CANNABIS TAX FUND GRANT
PROGRAM ( CTFGP) GRANT FUND AWARD FROM THE CALIFORNIA
HIGHWAY PATROL ( CHP)
Adopted Resolution 26- 6089 authorizing the City Manager to accept the Cannabis Tax Fund Grant Program ( CTFGP) grant fund award of 199, 680 from the California Highway Patrol ( CHP), and related budget amendment.
4. 19 AUTHORIZE ACCEPTANCE OF THE SELECTIVE TRAFFIC ENFORCEMENT
PROGRAM ( STEP) GRANT FUND AWARD FROM THE STATE OF
CALIFORNIA OFFICE OF TRAFFIC SAFETY ( OTS)
Adopted Resolution 26- 6090 authorizing the Chief of Police to accept the Selective Traffic Enforcement Program ( STEP) grant fund award of 45, 500 from the State of California Office of Traffic Safety ( OTS), and related budget amendment.
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 6 16 Docusign Envelope ID: 640D8lC7- 5DCF- 8331- 801A- 9A2011328282
4. 20 ACCEPT PUBLIC IMPROVEMENTS CONSTRUCTED BY GCJ, INC., FOR
SANGALANG PARK WASTEWATER LIFT STATION ACCESS
MODIFICATIONS, CIP WW 24- 14
Adopted Resolution 26- 6091 accepting public improvements constructed by GCJ, Inc., ( GCJ) for the Sangalang Park Wastewater Lift Station Access Modifications Project, CIP WW 24- 14, and authorizing the filing of a Notice of Completion, releasing of contract retention, and releasing of Performance and Payment Bonds.
4. 21 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF LATHROP
AND LATHROP POLICE OFFICER' S ASSOCIATION ( LPOA) BARGAINING UNIT
Adopted Resolution 26- 6092 approving the Memorandum of Understanding with the Lathrop Police Officer's Association Bargaining Unit, increasing appropriations, and approving the updated grade step table.
RIVER ISLANDS CONSENT ITEM( S)
At 8: 27 p. m., before the consideration of and voting on Item 4. 22, Councilmember Lazard recused herself due to the conflict ofinterest declared under Item 1. 8.
On a motion by Councilmember Diallo, seconded by Vice Mayor Torres - O' Callaghan, the City Council approved Item 4. 22, by the following roll call vote, unless otherwise indicated:
Ayes: Diallo, Dresser,
Noes: None
Abstain: Lazard
Absent: None
Torres - O' Callaghan and Akinjo
4. 22 ACCEPT RIVER ISLANDS STEAM ACADEMY COMMUNITY PARK
IMPROVEMENTS FROM RIVER ISLANDS CONSTRUCTION, LLC, LOCATED
WITHIN THE TOWN CENTER DISTRICT OF RIVER ISLANDS
Pulled by Mayor Akinjo. A question and answer period ensued. Public Works Director and City Engineer Brad Taylor provided additional information.
Adopted Resolution 26- 6093 accepting River Islands Steam Academy Community Park Improvements from River Islands Construction, LLC, located within the Town Center District of River Islands.
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 7 17 Docusign Envelope ID: 640D8lC7- 5DCF- 8331- 801A- 9A201132B282
5. SCHEDULED ITEMS
Councilmember Lazard returned to the dais at 8: 31 p. m.
5. 1 REVIEW AND PROVIDE DIRECTION ON CITY COUNCIL CHAMBER
SECURITY IMPROVEMENTS
Adopt Resolution to Provide Direction for City Council Chamber Safety Improvements
Police Captain Tracie Shea provided a presentation regarding the proposed safety and security improvements for the City Hall Council Chamber.
The City Council discussed the presented security options, including handheld metal detection wands, law enforcement personnel and K- 9 teams, and controlled access measures for the City Hall lobby. The Council also discussed providing security for all public meetings held in the Council Chamber, including City Council, Fire Board, and City Commission meetings. By consensus, the City Council directed staff to return with additional information, including cost estimates for providing the proposed security options at all public meetings held in the Council Chamber. The City Council deferred selecting a preferred security option pending review of additional information and associated costs, and did not adopt the proposed resolution.
5. 2 APPOINTMENT OF VOTING DELEGATE/ ALTERNATE FOR THE 2026
LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
Government Services Director and City Clerk Teresa Vargas provided the presentation. A question and answer period followed.
On a motion by Councilmember Diallo, second by Councilmember Lazard, the City Council appointed Mayor Akinjo as the voting delegate and Vice Mayor Torres -O' Callaghan as the voting alternate, during the 2026 League of California Cities Annual Conference, scheduled for September 23- 25, 2026, at the Anaheim Convention Center, by the following roll call vote:
Ayes:
Noes:
Abstain:
Absent:
Diallo, Dresser, Lazard, Torres -O' Callaghan and Akinjo None
None
None
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 8 18 Docusign Envelope ID: 640D8lC7- 5DCF- 8331- 801A-9A201132B282
5. 3 CITY COUNCIL TO CONSIDER APPROVING AMENDMENTS TO THE CITY
MANAGER, CITY ATTORNEY AND POLICE CHIEF EMPLOYMENT
AGREEMENTS
Deputy City Manager Thomas Hedegard introduced City Consultant Marcie Scott of Municipal Resource Group, LLC, who provided the presentation via Zoom. A question and answer period followed.
City Manager Stephen Salvatore, City Attorney Salvador Navarrete, and Police Chief Stephen Sealy each expressed appreciation for the opportunity to serve the Lathrop community and thanked the City Council for their support.
On a motion by Councilmember Diallo, seconded by Vice Mayor Torres - O' Callaghan, the City Council adopted Resolution 26- 6094 approving Amendment No. 8 to the City Manager Employment Agreement, Amendment No. 6 to the City Attorney Employment Agreement, and Amendment No. 2 to the Police Chief Employment Agreement, by the following roll call vote:
Ayes: Diallo, Dresser, Lazard, Torres -O' Callaghan and Akinjo Noes: None
Abstain: None
Absent: None
6. COUNCIL COMMUNICATIONS
6. 1 VICE MAYOR TORRES- O' CALLAGHAN REFERRAL - Discuss and Consider Approving Hiring Bonuses to Support the Lathrop -Manteca Fire District Recruitment Efforts
Vice Mayor Torres -O' Callaghan provided an overview of the referral. A question and answer period followed. The City Council discussed potential funding sources, including the General Fund and Measure C Fund. City Attorney Salvador Navarrete, City Manager Stephen Salvatore and Fire Chief David Bramell provided additional information.
By consensus, the City Council directed staff to coordinate a 2x2 meeting between City Council representatives and Lathrop -Manteca Fire District Board representatives to discuss the referral. The Council also directed staff to return with additional information, including potential funding options and a proposed agreement with the Lathrop - Manteca Fire District.
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 9 19 Docusign Envelope ID: 640D81C7- 5DCF- 8331- 8( j1A- 9A201132B282
6. 2 MAYOR & COUNCILMEMBER COMMITTEE REPORT( S)
Vice Mayor Torres -O' Callaghan reported on her attendance at a recent Women in Municipal Government ( WIMG) Conference in Oklahoma, where the 30x30 Initiative, an effort to increase the representation of women in police recruit classes to 30 percent by 2030, was discussed.
She also reported on a Hispanic Elected Local Officials ( HELO) meeting, where data centers and artificial intelligence were discussed.
Councilmember Diallo announced that she would participate in a LAFCo meeting scheduled for August 13, 2026. Mayor Akinjo reported on his attendance at a recent San Joaquin County Children' s Services Commission meeting, where commission funding and the importance of supporting the future of children were discussed.
6. 3 MAYOR & COUNCILMEMBER COMMENT( S) - None
7. AD30URNMENT - There being no further business, Mayor Akinjo adjourned the meeting at 9: 45 p. m.
Docusigned by:
Teresa Vargas, M M C
Government Services Director
City Clerk
August 10, 2026 Lathrop City Council Regular Meeting Minutes Page 10 20 Lathrop Police Department Building
MONTHLY REPORT September 2026
Lathrop Police
Department Patch
21 SEPTEMBER 2026 GROUP A OFFENSES
Group A offenses are crimes tracked under the
National Incident- Based Reporting System
NIBRS)
Used to report detailed information about
incidents
Help standardize reporting across jurisdictions
There have been 7 cases of Motor Vehicle Thefts
with 1 recovered, 1 was an attempt, and 1
occurred in another jurisdiction. 4 are pending
under investigation.
There have been 13 cases related to
drug/narcotic offenses. There have been 13
arrests.
Burglary offense type only include residential and
commercial.
Please note:
There can be multiple offenses in the same case
When dealing with small numbers they may yield
high percent changes.
NC = Non - Calculable
NIBRS GROUP A OFFENSE
OFFENSE TYPE SEPTEMBER
2025
SEPTEMBER
2026
PERCENT
CHANGE
LARCENY/ THEFT OFFENSES 27 33 22.2%
ASSAULT OFFENSES 25 21 - 16.0%
DRUG/NARCOTIC OFFENSES 4 15 275.0%
VANDALISM 9 9 0.0%
MOTOR VEHICLE THEFT 2 7 250.0%
WEAPON LAW VIOLATIONS 5 6 20.0%
BURGLARY/ BREAKING &
ENTERING 3 3 0.0%
FRAUD OFFENSES 12 3 - 75.0%
ROBBERY 2 3 50.0%
STOLEN PROPERTY 1 3 200.0%
COUNTERFEIT/ FORGERY 1 2 100.0%
EMBEZZLEMENT 1 2 100.0%
SEX OFFENSES 1 2 100.0%
ANIMAL CRUELTY 0 1 NC
EXTORTION/ BLACKMAIL 0 1 NC
ARSON 1 0 - 100.0%
KIDNAPPING/ ABDUCTIONS 1 0 - 100.0%
TOTAL 95 111 16.8%
22 GROUP A OFFENSES- COMPARISON BY MONTH
Compared to last month, offenses for crimes against persons are 28.1% lower.
Please note:
This does not reflect the number of cases per month.
There can be multiple offenses in the same case
When dealing with small numbers they may yield high percent changes.
ASSAULT OFFENSES KIDNAPPING/ABDUCTIONS SEX OFFENSES
30 0
2 21
0 2
CRIMES AGAINST PERSON COMPARISON
AUGUST 2026 SEPTEMBER 2026
CRIMES AGAINST
PERSONS
AUGUST
2026
SEPTEMBER
2026
PERCENT
CHANGE
TOTAL 32 23 - 28.1%
23 GROUP A OFFENSES- COMPARISON BY MONTH CONT. (1)
4 Compared to last month, offenses for crimes against society is 24.1% lower.
Please note:
This does not reflect the number of cases per month.
There can be multiple offenses in the same case
When dealing with small numbers they may yield high percent changes.
DRUG/ NARCOTIC
OFFENSES
WEAPON LAW VIOLATIONS ANIMAL CRUELTY PORNOGRAPHY/ OBSCENE
MATERIAL
15 13
0 1
15 6
1 0
CRIMES AGAINST SOCIETY COMPARISON
AUGUST 2026 SEPTEMBER 2026
CRIMES AGAINST
SOCIETY
AUGUST
2026
SEPTEMBER
2026
PERCENT
CHANGE
TOTAL 29 22 - 24.1%
24 GROUP A OFFENSES- COMPARISON BY MONTH CONT. (2)
Compared to last month, offenses for crimes against property is
26.9% higher.
Please note:
This does not reflect the number of cases per month.
There can be multiple offenses in the same case
When dealing with small numbers they may yield high percent changes.
ARSON BURGLARY VANDALISM FRAUD OFFENSES THEFT OFFENSES EMBEZZLEMENT 0 1
10 5
30 003
9 3
33 2
CRIMES AGAINST PROPERTY COMPARISON
AUGUST 2026 SEPTEMBER 2026
CRIMES AGAINST
PROPERTY
AUGUST
2026
SEPTEMBER
2026
PERCENT
CHANGE
TOTAL 52 66 26.9%
25 GROUP A OFFENSES- COMPARISON BY MONTH CONT. (3)
Compared to last month, offenses for crimes against
property is 26.9% higher.
Please note:
This does not reflect the number of cases per month.
There can be multiple offenses in the same case
When dealing with small numbers they may yield high percent changes.
VEHICLE THEFT ROBBERY STOLEN PROPERTY COUNTERFEIT/
FORGERY
EXTORTION/
BLACKMAIL
2 0
2 1 1
7 3 3
2 1
CRIMES AGAINST PROPERTY COMPARISON
AUGUST 2026 SEPTEMBER 2026
CRIMES AGAINST
PROPERTY
AUGUST
2026
SEPTEMBER
2026
PERCENT
CHANGE
TOTAL 52 66 26.9%
26 FELONY AND MISDEMEANOR COMPARISONS
7 Felonies and misdemeanors for
September 2026 compared to previous
year September 2025.
September 2026 Misdemeanor count is
approximately 42% higher than last
September 2025 count.
September 2026 Felony count is
approximately 15% higher than last
September 2025.
Felony Misdemeanor
64 100
74 142
FELONY AND MISDEMEANOR COMPARISON BY
YEAR
SEPTEMBER 2025 SEPTEMBER 2026
27 INVESTIGATIONS – SEPTEMBER 2026
Clearance Activity: Cases received or worked
on in the month of July 2026 that have been
solved or are still open.
Clearance Status: Where the case stands in the
investigation process or resulted in.
Activity: Assigned cases are cases detectives
take over and are the primary officer. Assisted
cases are cases in which detectives aid the
primary officer of the case.
In 2026
investigations
had a higher case
load than the
previous month
55% by 9.09% 45%
CLEARANCE ACTIVITY - AUGUST 2026
CLOSED CASES
OPEN CASES
CLEARANCE COUNT
CLOSED CASES 6
OPEN CASES 5
TOTAL 11
CLEARANCE STATUS COUNT
ARREST 2
PENDING 3
SUSPENDED 2
UNFOUNDED 2
WARRANT 2
50% 50%
CLEARANCE ACTIVITY - SEPTEMBER 2026
CLOSED CASES
OPEN CASES
CLEARANCE COUNT
CLOSED CASES 6
OPEN CASES 6
TOTAL 12
CLEARANCE STATUS COUNT
ARREST 3
CLEARED BY EXCEPTION 1
PENDING 6
SUSPENDED 1
28 WARRANT 1
SEPTEMBER 2025 SEPTEMBER 2026
1477 1450
1810 1678
3287 3128
INITIATED COMPARISON
CALLS FOR SERVICE OFFICER INITIATED TOTAL INCIDENTS
PATROL – SEPTEMBER 2026
9 Incidents below are split into two categories: Calls for Service and Officer Initiated
Calls for Service: calls from the community to report
incidents
Officer Initiated: incidents discovered through officer proactivity
Most incidents have been Officer Initiated
4.8%
1.8%
7.3%
September cases have increased compared to the
year prior by 8.2% and arrests/ citations have
increased by 70.7%
September incidents have shown a decrease
TOP 10 CALL TYPES FOR SEPTEMBER 2026 COMPARISON
CALL TYPE SEPTEMBER
2025
SEPTEMBER
2026
PERCENT
CHANGE
Traffic Stop 419 525 25.3%
PARKING
ENFORCEMENT 51 231 352.9%
911 Hang-up 208 213 2.4%
CODE
ENFORCEMENT 140 189 35.0%
Security Check 729 177 - 75.7%
Public Assist 117 118 0.9%
Medical Aid 138 117 - 15.2%
Follow up 125 111 - 11.2%
TRAFFIC
ENFORCEMENT 96 110 14.6%
Disturbing the Peace 101 100 - 1.0%
CASES 279 302 8.2%
ARREST/ CITATION 58 99 70.7%
29 REPONSE TIME
10 YEAR TO YEAR COMPARISON
The data shows the beginning of year to
end of month (January 1 – September 30)
response times comparing the previous
years (2025 vs 2026) response time
within the same time frame.
Response time is the time the call was
created to on scene arrival
Average response time includes all calls
Priority 1 calls require an immediate
response to life-threatening or potentially
life-threatening incidents
September 2026 there were 40
priority 1 calls compared to last year
September 2025, 37 priority 1 calls
AVERAGE RESPONSE TIME (MM:SS)
2026 YEAR
12:49
2025 YEAR
13:03
1.79%
2026 YEAR
5:13
2025 YEAR
6:38
AVG. PRIORITY 1 RESPONSE TIME (MM:SS)
21.4%
2025 Year: Jan 1, 2025 – September 30, 2025
2026 Year: Jan 1, 2026 – September 30, 2026
30 TRAFFIC COLLISIONS
11 VEHICLE
COLLISONS
47 AUGUST 2026 SEPTEMBER 2026
VEHICLE
COLLISIONS
44 HIT AND RUN
19 HIT AND RUN
19 6.38%
Vehicle collisions have decreased in September
2026 compared to the month prior August 2026.
Hit and run incidents have remained the same.
The object hit most in reported collision is other
vehicles, property and other objects are second,
and the least hit in the month of September have
been * bicyclists and pedestrians.
There have been less injuries reported in
September 2026 compared to August 2026, with
injuries mostly being minor.
Please note bicyclists also include those on
scooters, e-scooters, e-bikes, and similar vehicles
August 2026 September 2026
0 1
9 11
2 2
26 18
2 0
REPORTED COLLISIONS
Bicycle-Object Vehicle-Object Vehicle-Bicycle
Vehicle-Vehicle Vehicle-Pedestrian
TRAFFIC
INJURIES August 2026 September 2026
Minor Injuries 18 9
Major Injuries 1 0
Fatal Injuries 0 0
TOTAL 19 9
31 TRAFFIC STOPS AND ENFORCEMENT
12 VEHICLE CODE CITATIONS
SEPTEMBER 2025
224
SEPTEMBER 2026
30837. 5%
Compared to last year for the month of
September officer activity has significantly
increased.
Traffic enforcement is 14.6% higher
Traffic stops have increased showing
25.3% higher.
Vehicle citations have increased with
approximately 37% more being issued.
TRAFFIC CALLS SEPTEMBER
2025
SEPTEMBER
2026
PERCENT
CHANGE
TRAFFIC
ENFORCEMENT 96 110 14.6%
TRAFFIC STOP 419 525 25.3%
SEPTEMBER 2025 SEPTEMBER 2026
96 110
419
525
TRAFFIC ENFORCEMENT COMPARISONS
TRAFFIC ENFORCEMENT TRAFFIC STOP
32 PARKING ENFORCEMENT – SEPTEMBER 2026
13 PATROL COMMUNITY SERVICE
OFFICERS
PARKING
CITATIONS
96 71
These numbers represent the total of how many parking citations each unit served in the month of September 2026
33 CODE ENFORCEMENT – SEPTEMBER 2026
14 Incidents responded to by the
Community Service Officers ( CSOs)
Compared to last year September
CSOs have responded to more calls
Code enforcement calls and proactive
enforcement have increased.
Admin citations are included.
September 2025 vs September 2026
2025 2026
ANIMAL SERVICES 118 111
CODE ENFORCEMENT 118 158
COMMUNITY SERVICE 119 271
FOLLOW UP 49 27
PROACTIVE 8 156
TOTAL 412 723
TOTAL REPORTS 28 44
TOTAL GO GOV REQUEST OPEN/ CLOSE 52 / 46 64 / 73
TOTAL CITATIONS 58 130
TOTAL INCIDENTS RESPONDED TO 412 631
TOTAL ANIMAL BITES CASES 1 0
34 CODE ENFORCEMENT – SEPTEMBER 2026 CONT.
15 Breakdown of Code Enforcement
incidents: September 2025 vs
September 2026
Types of code enforcement
incidents responded to by the
Community Service Officers
CSOs)
Types of Code
Enforcement Incidents
September
2025
September
2026
72 hours 25 45
Basketball Hoop 0 3
Business License 0 4
Civil 0 0
Damaged Fence 0 0
Encroachments 10 15
Food Truck 0 0
Garbage Collection 1 11
Home Occupation 0 0
Industrial Hauling 0 0
Lien 0 0
Noise Complaints 2 0
Nuisances Trash 17 29
Types of Code
Enforcement Incidents
September
2025
September
2026
Semi Truck parking 4 27
Short Term Rental 1 2
Storing Junk & Debris 8 6
Substandard Building 0 2
Unpermitted Vendor 0 1
Unpermitted Work 5 17
Vacant Properties 0 2
Vehicle Abatement 19 48
Water Efficiency 2 0
Water Softener 0 0
Weed Abatement 39 54
Zoning Landscaping 15 17
Zoning Signs 1 2
Unlawful Camping 3 2
35 PROACTIVE PATROL
ARRESTS
On September 5, 2026, officers conducting
proactive patrols noticed a vehicle with no
license plates parked in a dark area near a semitruck yard that had recently been targeted by burglars.
There were multiple subjects inside the vehicle
with one subject in possession of a firearm.
Burglary tools were visible inside the vehicle.
Bolt cutters were found with what appeared to
be fresh paint consistent with a nearby fence
and then discovered a section of that fence that
appeared to have been freshly cut.
Inside the vehicle, officers located property
reported stolen during burglaries the previous
day. The vehicle and suspect descriptions were
also consistent with information developed
during those investigations.
The stolen property was recovered and three
subjects were arrested.
16Tools and firearm found inside vehicle
36 TRAFFIC STOP
ARREST
On September 3, 2026, an officer
conducted a traffic stop after
observing a moving violation.
During the stop, drug paraphernalia
was observed in plain view. A search
of the vehicle was conducted which
led to the discovery of suspected
narcotics.
The driver was arrested and booked
into the San Joaquin County Jail.
37 17Drug paraphernalia found in vehicle
ACCOMPLISHED AND UPCOMING
EVENTS
Lathrop Police Department Building
Lathrop Police
Department Patch
38 Lathrop Police Department
STEP Operation
Held on 9/26/2026
Collaborated with Manteca PD
Focused on speed and speed related
traffic violations.
30 vehicle stops
27 citations issued
2 vehicles towed
Lathrop Police
Department Patch
Lathrop Police
Department Badge
39 Lathrop Police Department
DUI Checkpoint
Checkpoints are selected based on data
showing a history of impaired-driving
crashes.
Held on 09/20/2026
Results
230 vehicles contacted
4 Arrests
1 DUI
1 Narcotics Cite
2 Warrant Cites
Lathrop Police
Department Patch
Lathrop Police
Department Badge
40 Lathrop Police Department
Distracted Driving
Grant Funded Distracted Driving
Operations were conducted on:
09/08/2026
09/16/2026
09/24/2026
Between 8:00 AM – 2:00 PM
Total Results:
Vehicle Stops - 44
Citations – 25
Lathrop Police
Department Patch
Lathrop Police
Department Badge
41 Senior Resource Fair
September 22, 2026
A day of connecting, learning,
and discovering valuable
resources available to our senior
community.
Over 30 vendors participating to
share helpful information,
services, and resources with the
attendees.
22 Attendees and vendors at the Senior Center
42 Car Seat Check-Up Event
September 26, 2026
Lathrop Community Center
Lathrop Police Department partnered
with San Joaquin County Public
Health Services hosted a Car Seat
Check- Up.
Certified Child Passenger Safety
Technicians worked one-on-one with
families to check car seats and
boosters and provide education to
help make sure children are riding
safely.
23 CSO and Certified Child Passenger Safety Technician car seat checking 43 CHAT WITH THE CHIEF
Recent: September 16, 2026
Upcoming: October 14, 2026
24 Chat with Chief Slide
44 ITEM 4.
CITY MANAGER' S REPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM: TABLE SPONSORSHIP AT THE POLICE CHIEF' S
BLACK -TIE BALL, A NIGHT AMONG HEROES
RECOMMENDATION: Adopt Resolution to Approve City Participation and Table Sponsorship at the Police Chief' s Black -Tie
Ball, A Night Among Heroes, by Manteca Police
Chief' s Foundation on November 14, 2026, in
Manteca, California
BACKGROUND:
The Manteca Police Chief' sFoundation ( Foundation) hosts an annual black -tie ball to help raise funding for their at -risk youth programs. The Foundation is staffed by Manteca police officers, police department staff, and community members who volunteer their time so that 100 percent of all funds raised go directly to programs that benefit the at -risk youth of the community. Through mentorship, intervention, education, vocational training, artistic expression, and athletic pursuits, the Foundation' s mission is to guide the youth of the community in making positive choices, setting aspirational goals, and providing support to help them achieve those goals.
The Lathrop Police Department believes in the mission of the Foundation because helping the at -risk youth in our neighboring City benefits the Lathrop community by reducing crime and gang related activities. When the youth are engaged in positive activities, the ripple effect leads to safer streets across all communities. Additionally, these types of collaborations strengthen the regional public safety networks and reinforces shared values of mutual support and cooperation among law enforcement agencies.
A reserved table sponsorship includes eight ( 8) dinner tickets. These tickets will be provided to the Chief of Police and Lathrop Police Department staff, as chosen by the Chief of Police. The cost for a table sponsorship is $ 1, 250. There are sufficient funds in the Lathrop Police Department' s adopted FY 2026/7budget to cover the cost of table sponsorship.
Staff requests City Council approval for a table sponsorship at the Police Chief' s Black - Tie Bali, A Night Among Heroes, by Manteca Police Chief' s Foundation on November 14, 2026, in Manteca, California.
REASON FOR RECOMMENDATION:
Helping the at -risk youth in our neighboring City benefits the Lathrop community by reducing crime and gang related activities, and the ripple effect leads to safer streets across all communities. Additionally, these types of collaborations strengthen the 45 CITY MANAGER' S REPORT PAGE 2
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
TABLE SPONSORSHIP AT THE POLICE CHIEF' S BLACK -TIE BALL, A NIGHT
AMONG HEROES
regional public safety networks and reinforces shared values of mutual support and cooperation among law enforcement agencies.
FISCAL IMPACT:
The cost of sponsoring a table at the Police Chief' s Black - Tie Ball, A Night Among adopted
Heroes event
FY 2026/7
is $ 1, 250.
budget
There
to
are
cover
sufficient
the cost
funds
of table
in the
sponsorship.
Lathrop Police Department' s
ATTACHMENTS:
A. Resolution to Approve City Participation and Table Sponsorship at the Police Chief' s Black -Tie Ball, A Night Among Heroes, by Manteca Police Chief' s Foundation on November 14, 2026, in Manteca, California B. Event Flyer - Police Chief' sBlack Tie Ball, A Night Among Heroes 46 CITY MANAGER' S REPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
TABLE SPONSORSHIP AT THE POLICE CHIEF' SBLACK -TIE BALL, A NIGHT
AMONG HEROES
APPROVALS:
Stephen Sealy
Chief of Police
Cari Jame
Finance D r: ctor
118°/ 2-a
2-6
Date
0/ 2. 1c20a4
Date
u/ SAL(
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete Date
City Attorney
ff • 10 • 2l®
Stephen J. Salvatore Date
City Manager
47 RESOLUTION NO. 26 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE CITY PARTICIPATION AND TABLE SPONSORSHIP AT THE POLICE
CHIEF' SBLACK -TIE BALL, A NIGHT AMONG HEROES, BY MANTECA POLICE CHIEF' SFOUNDATION ON NOVEMBER 14, 2026, IN MANTECA, CALIFORNIA WHEREAS, the Manteca Police Chief' s Foundation ( Foundation) hosts an annual black -tie ball to help raise funding for their at -risk youth programs; and WHEREAS, the Foundation is staffed by Manteca police officers, police department staff, and community members who volunteer their time so that 100 percent of all funds raised go directly to programs that benefit the at -risk youth of the community; and
WHEREAS, through mentorship, intervention, education, vocational training, artistic expression, and athletic pursuits, the Foundation' smission is to guide the youth of the community in making positive choices, setting aspirational goals, and providing support to help them achieve those goals; and WHEREAS, the Lathrop Police Department believes in the mission of the Foundation because helping the at -risk youth in our neighboring City benefits the Lathrop community by reducing crime and gang related activities; and WHEREAS, when the youth are engaged in positive activities, the ripple effect leads to safer streets across all communities; and
WHEREAS, these types of collaborations strengthen the regional public safety networks and reinforces shared values of mutual support and cooperation among law enforcement agencies; and
WHEREAS, a reserved table sponsorship includes eight ( 8) dinner tickets. The cost for the table sponsorship is $ 1, 250; and
WHEREAS,
adopted FY 2026/7
there
budget
are
to
sufficient
cover the
funds
cost of
in
the
the
table
Lathrop
sponsorship.
Police Department' s
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the City participation and table sponsorship at the Police Chief' s Black -Tie Ball, A Night Among Heroes, by Manteca Police Chief' s. Foundation on November 14, 2026, in Manteca, California.
48 The foregoing resolution was passed and adopted this 12th day of October 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 49 SATURDAY, NOVEMBER 14, 2026
T 0
FOR TICKETS CALL ( 209) 456- 8210 OR
EMAIL SSCLU EP@MATECAOOO'
50 ITEM 4. 5
CITY MANAGER' SREPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM: AUTHORIZE FUNDING FOR TWO ANIMAL CENTER
POSITIONS; CREATE AN ANIMAL CENTER
REGISTERED VETERINARY TECHNICIAN POSITION;
UPDATE THE POSITION CONTROL ROSTER AND
GRADE STEP TABLE; AND APPROVE RELATED
BUDGET AMENDMENT
RECOMMENDATION: Adopt a Resolution to Take the Following Actions:
Authorize and Fund One ( 1) Full- time Animal
Center Assistant and One ( 1) Full- time Animal
Center Registered Veterinary Technician;
Approve the Animal Center Registered Veterinary
Technician Job Description and Salary Range;
Update the Position Control Roster and Grade
Step Table; and
Approve Related FY 26-7 Budget Amendment
SUMMARY:
Construction is underway on the permanent Lathrop Animal Center at 15005 Stanford Crossing. When the new Animal Center opens, the City will operate a seven day per - week animal care program across the permanent facility and the existing temporary facility, which will continue to support quarantine, case animals, illness isolation, and legal holds. Animal care, sanitation, monitoring, and emergency response are daily responsibilities that cannot be deferred on weekends or holidays.
The Animal Center currently has five fulltime Animal Center Assistants and one Animal Center Manager. That staffing level provides little flexibility to cover two locations while also accommodating regular days off, meal and rest periods, protected leave, training, resident animal transport, off -site events, and unexpected absences.
The Manager has routinely filled line -level coverage gaps, and temporary emergency staff have been used during extended absences. This approach is not a sustainable operating model for the new center.
Staff recommends adding one Animal Center Assistant and one Animal Center Registered Veterinary Technician ( RVT). The additional Animal Center Assistant will strengthen daily animal care and public service coverage. The RVT will add licensed technical expertise, improve health monitoring and treatment coordination, help standardize animal care protocols under the direction of a California Licensed Veterinarian, and reduce avoidable delays and external veterinary visits for procedures that may lawfully be performed by an RVT.
51 CITY MANAGER' S REPORT PAGE 2
OCTOBER 12, 2026, CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING FOR TWO ANIMAL CENTER POSITIONS; APPROVE NEW AND AMENDED JOB CLASSIFICATIONS; UPDATE POSITION CONTROL ROSTER & GRADE STEP TABLE; & APPROVE RELATED BUDGET AMENDMENT BACKGROUND:
In January 2023, the City Council established Capital Improvement Project GG 23- 11 to design and construct a permanent Animal Center.
After the original Louise Avenue site was determined to be not viable for permanent operations, the City selected a site near Lathrop High School and expanded the project to include the Stanford Crossing extension to Dos Reis Road and related roadway, utility, drainage, lighting, landscaping, and site improvements.
The City Council subsequently awarded the construction contract to Hale Construction. The contract provides 300 working days after issuance of the Notice to Proceed.
The permanent center will house adoptable animals and provide public facing intake, reclaim, adoption, rescue, and related services. The existing temporary facility is still in good condition and will remain available for functions that should be physically separated from the adoptable population, including quarantine, medical isolation, evidence or case animals, and legal holds until the facility no longer can support these functions. Staffing must therefore support one continuous program operating at two locations. Once the temporary building is no longer feasible, then all operations will run out of the permanent facility. Staff expects this to be the case in next 5-7 years.
Approving the positions during construction will allow time for recruitment, background review, hiring, and facility specific training before the permanent center reaches full operations.
Seven -Day Operations and Service Standard
The Animal Center operates every day as the animals in the City' s care require continuous attention. Core responsibilities include:
Daily feeding, watering, medication, enrichment, exercise, and welfare checks; Cleaning and disinfection of kennels, cages, work areas, vehicles, and equipment;
Safe intake, handling, movement, restraint, and monitoring of animals with varied medical and behavioral needs;
Reclaims, adoptions, transfers, rescue coordination, public assistance, and off - site events;
Accurate animal, medical, and disposition records, including timely data entry in the City' sshelter management system; and
Coordination with veterinarians and emergency response to illness, injury, escapes, bites, or other incidents.
52 CITY MANAGER' SREPORT PAGE 3
OCTOBER 12, 2026, CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING FOR TWO ANIMAL CENTER POSITIONS; APPROVE NEW AND AMENDED JOB CLASSIFICATIONS; UPDATE POSITION CONTROL ROSTER 8L GRADE STEP TABLE; & APPROVE RELATED BUDGET AMENDMENT High quality animal care and service requires more than completion of basic feeding and cleaning tasks. It also requires timely medical attention., humane and compassionate handling,, accurate records, responsive assistance to residents, consistent adoption and rescue services, and sufficient staff time to observe changes in animal health or behavior. Maintaining these standards seven days per week becomes more complex when staff mustcover two facilities.
Safe Minimum Staffin4 Levels
The operating plan establishes a minimum scheduling objective of three qualified employees at the permanent Animal Center during, core animal care and public facing operations and two qualified employees at the Temporary Animal Center ( Quarantine Facility) when animals are housed there. The Animal Center Manager will adjust coverage upward when animal population, medical isolation, behavioral risk, public activity, or other operating conditions require it.
California law does not specifically establish a numerical employee to animal ratio for municipal shelters. The City' s staffing objective is an operational safety and service standards based onthe hazards and workload of animal shelter operations. It is intended toreduce avoidable single employee coverage, allow safe performance of tasks that require more than one person, provide coveragefor applicable meal and rest periods, and maintain .operations during protective leaves, vacation, training, or unexpected absences.
The proposed positions are a necessary step toward reliable coverage. They will not eliminate the need for supervisory oversight, cross training, on -call . procedures, or occasional overtime, but they will materially improve the City' s ability to sustain seven- dayoperations without routinely relying on the Animal Center Manager or temporary emergency staff for line -level coverage.
Workplace Safety Compliance
Animal shelter work includes exposure to bites, scratches, liftinginjuries, zoonotic disease, hazardous cleaning products, and unpredictable animal behavior. California Labor Code section 6400 requires employers to provide a safe and healthful workplace. Title 8, California Code of Regulations, section 3203 requires an effective Injury and Illness Prevention Program, including hazard identification, timely correction, and employee training. In 2024, Cal/ OSHA cited a California animal shelter after a fatal worker mauling for failures involving hazard controls, training, personal protective equipment, and emergency communication, underscoring the seriousness of shelter workplace risks.'
1 Cal/ OSHA cites Harbor Animal Services Center $ 563, 250 for willful serious accident -related violations after worker mauled - https:// www. dir. ca. gov/ DIRNews/ 2024/024- 106. html 53 CITY MANAGER' S REPORT PAGE 4
OCTOBER 12, 2026, CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING FOR TWO ANIMAL CENTER POSITIONS; APPROVE NEW AND AMENDED JOB CLASSIFICATIONS; UPDATE POSITION CONTROL ROSTER & GRADE STEP TABLE; & APPROVE RELATED BUDGET AMENDMENT Therefore, the City must also schedule employees in accordance with applicable federal and state law, City personnel, rules, and collective bargaining obligations governing work schedules, overtime, protected leave, and meal and rest periods.
Adequate staffing is necessary to meet those obligations without interrupting essential animal care functions or creating unsafe lone worker situations.
Animal care obligations continue regardless of staffing availability. Civil Code section 1834 requires a depositary of living animals to provide necessary and prompt veterinary care, nutrition, and shelter and to treat animals kindly. Food and Agricultural Code section 32003 requires accurate records for each animal. The proposed staffing supports the City' s ability to meet these duties consistently at both facilities.
Proposed Positions
Animal Center Assistant ( one funded position). This position will perform handson animal care, sanitation, monitoring, intake and release functions, adoption and rescue support, records work, public assistance, resident animal transport, and related duties. The additional Animal Center Assistant will expand the schedule' s capacity to cover weekends, holidays, planned and unplanned absences, special events, and the two -site operations.
Animal Center Registered Veterinary Technician ( one funded position).
Working within the scope permitted by state law and under the direction or orders of a California Licensed Veterinarian, the RVT will support health assessments, triage, medication and treatment administration, vaccination and microchip programs, medical records, infection control practices, and related staff training. The RVT will not diagnose, prescribe, or perform surgery. The position will improve early identification of health concerns and coordination with the City' sveterinary providers while reducing avoidable delays and unnecessary medical visits.
Operational Benefits of Additional Staffing
Seven- day continuity. Improves weekend and holiday coverage for care that must occur every day. Reduces relying on the Animal Center Manager or temporary emergency staff for coverage.
Safer work practices. Provides more reliable coverage for animal restraint, kennel and facility transfers, medical events, emergencies, and other tasks that should not be performed alone.
Increased public facing operations. Preserves staff capacity for reclaims, adoptions, rescue coordination and transfers, public questions, records, and special community events while core animal care continues. 54 CITY MANAGER' SREPORT PAGE 5
OCTOBER 12, 2026, CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING FOR TWO ANIMAL CENTER POSITIONS; APPROVE NEW AND AMENDED JOB CLASSIFICATIONS; UPDATE POSITION CONTROL ROSTER & GRADE STEP TABLE; & APPROVE RELATED BUDGET AMENDMENT Leave and schedule flexibility. Reduces the service disruption caused by protected leave, vacancies, training, regular days off, vacation requests, or unexpected absences.
Improved animal health support. Adds licensed technical expertise for monitoring, treatment support, infection control, and veterinary coordination.
REASON FOR RECOMMENDATION:
The permanent Animal Center will expand the City' scapacity and improve services to the Lathrop community; however, realizing the full benefit of this investment depends on having sufficient trained staff to operate the facility safely, effectively, and consistently. Adding one Animal Center Assistant and one Registered Veterinary Technician will strengthen staffing coverage for seven- day operations, support safe minimum staffing levels, improve animal health services, and help ensure compliance with applicable workplace safety, labor, and animal care requirements. For these reasons, staff recommends approval of the requested actions.
FISCAL IMPACT:
The estimated Fiscal Year 2026-7 cost to fund the two municipal shelter positions for the remainder of the fiscal year is $ 216, 300, based on anticipated staggered hiring dates, as follows:
Animal Center Assistant ( Grade 37, Step 3): Annual salary and benefit costs are approximately $ 152, 000. The estimated prorated cost for the remainder of Fiscal Year 2026-7 is $ 101, 400.
Animal Center Registered Veterinary Technician ( Grade 45, Step 3):
Annual salary and benefit costs are approximately $ 172, 300. The estimated prorated cost for the remainder of Fiscal Year 2026-7 is $ 114, 900.
Although these classifications are among the City' s lower -paid positions, their fully burdened personnel costs are significantly affected by workers' compensation expenses. The workers' compensation rate assigned to Animal Center operations is among the City' s highest due to the occupational risks inherent in municipal animal shelter work. Consequently, workers' compensation and other benefit costs represent a substantial portion of the total personnel cost for these positions.
The combined annualized salary and benefit cost for both positions is approximately 324,00. The adopted Fiscal Year 2026-7 Animal Center budget has approximately 44, 323 in available salary savings from budgeted part- time positions, which will partially offset the estimated current -year cost. After applying these savings, the remaining estimated funding need is $ 171, 977. Therefore, staff is requesting a budget amendment of $ 172, 000.
55 CITY MANAGERS REPORT PAGE 6
OCTOBER 12, 2026,. CITY COUNCIL REGULAR. MEETING
AUTHORIZE FUNDING FOR TWO -ANIMAL CENTER POSITIONS; APPROVE NEW AND AMENDED JOB CLASSIFICATIONS; UPDATE POSITION CONTROL ROSTER & GRADE STEP TABLE; & APPROVE RELATED BUDGET AMENDMENT Ongoing salary and benefit costs will be based on the adopted Grade Step Table and incorporated into future operating budgets.
The requested budget amendment is summarized below:
Account Action Amount
1010- 4015-0- 10 Increase Expenditure Regular Salaries 91, 700 1010- 4015-0- xx00 Increase, Expenditure. Benefits 80, 300 ATTACHMENTS:
A. Resolution Authorizing Funding for Two Animal Center. Positions and Related Actions
B. Job Description Animal Center. Registered Veterinary Technician, Grade 45 C. Amended Position Control Roster dated October 12, 2026 D. Grade Step -Table
56 CITY MANAGER' S REPORT PAGE 7
OCTOBER 12, 2026, CITY COUNCIL REGULAR MEETING
AUTHORIZE FUNDING FOR TWO ANIMAL CENTER POSITIONS; APPROVE NEW AND AMENDED JOB CLASSIFICATIONS; UPDATE POSITION CONTROL ROSTER & GRADE STEP TABLE; & APPROVE RELATED BUDGET AMENDMENT APPROVALS:
resa Vargas
Government Services Director
City Clerk
Cari Ja : s
Directs r • f Finance
I0 j2C,
Date
ib/ 6/ a9ale
Date
to/ G /e o
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete
City Attorney
zot6'
Date
Step en J. Salvatore Date
City Manager
57 ATTACHMENT A
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO AUTHORIZE AND FUND ONE ( 1) FULL- TIME ANIMAL CENTER ASSISTANT AND ONE ( 1) FULL- TIME ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN; APPROVE THE ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN JOB DESCRIPTION AND SALARY RANGE; UPDATE THE POSITION CONTROL ROSTER AND GRADE STEP TABLE; AND APPROVE RELATED FISCAL YEAR 2026-7 BUDGET AMENDMENT
WHEREAS, the City of Lathrop operates a municipal animal shelter program that provides daily care, housing, medical coordination, adoption, reclaim, rescue, and related services for animals in the City' s custody; and WHEREAS, construction is underway on the permanent Lathrop Animal Center at 15005 Stanford Crossing, and the existing temporary facility will continue to support quarantine, medical isolation, case animals, and legal holds when the permanent facility begins operations; and
WHEREAS, animal care, sanitation, welfare monitoring, and emergency response are required seven days per week, including weekends and holidays, and cannot be deferred because of staffing shortages; and
WHEREAS, the Animal Center currently has five full- time Animal Center Assistants and one Animal Center Manager, which provides limited scheduling flexibility to cover two facilities, regular days off, meal and rest periods, protected leave, training, animal transport, public services, special events, and unexpected absences; and
WHEREAS, staff recommends authorizing and funding one additional full- time Animal Center Assistant and one full- time Animal Center Registered Veterinary Technician to strengthen seven- day staffing coverage, support safe work practices, improve animal health services, and provide consistent service to the public; and WHEREAS, the Animal Center Registered Veterinary Technician classification will provide licensed technical support within the scope permitted by state law and under the direction or orders of a California Licensed Veterinarian; and WHEREAS, the proposed Animal Center Registered Veterinary Technician job description and salary range at Grade 45 are included as Attachment B, the amended Position Control Roster dated October 12, 2026, is included as Attachment C, and the amended Grade Step Table is included as Attachment D to the Staff Report, each incorporated herein by this reference; and
WHEREAS, the estimated Fiscal Year 2026-7 cost to fund the two positions for the remainder of the fiscal year is $ 216, 300, and approximately $ 44, 323 in available salary savings from budgeted part- time positions will partially offset that cost, resulting in an estimated additional funding need of $ 171, 977; and Resolution No. 26-
58 WHEREAS, staff recommends a Fiscal Year, 2026-7 budget . amendment of 172, 000, with ongoing salary and benefit costs to be incorporated into future operating. budgets.
NOW; THEREFORE, BE IT RESOLVED, that: the City Council of the City of Lathrop herebyauthorizes the following actions:
funds one ( 1) full- time Animal Center Assistant and one ( 1) full- time Animal Center. Registered Veterinary Technician;
creates and approves the Animal Center Registered Veterinary Technician classification, including the job description and; salary range at Grade _45;
approves the amended Position. Control Roster dated October 12, 2026, as set forth in Exhibit B, and the amended Grade Step Table, as set forth in Exhibit C; and
hereby approved the following. Fiscal Year 2026-7 budget amendment:
Account Action Amount
1010- 4015-0- 10 Increase Expenditure - . Regular Salaries 91, 700 1010- 4015-.10- xx00 Increase Expenditure - Benefits 80., 300 The, :foregoing Resolution was passed and adopted this 12th day. of October 2026, by the following vote of the. City Council, to wit:
AYES:
NOES:
ABSENT.:
ABSTAIN:
Paul_ Akinjo, Mayor
ATTEST:. APPROVED. AS JO. FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. 26-
59 ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
CITY OF LATHROP
ATTACHMENT B
ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
Class specifications are only intended to present a descriptive summary ofthe range ofduties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a classification. In addition, specifications are intended to outline the minimum qualifications necessaryfor entry into the class and do not necessarily convey the qualifications ofincumbents within the position.
DEFINITION:
Under administrative supervision ofthe Animal Center Manager or designee, and under the level of technical supervision required by applicable law from a California Licensed Veterinarian, provides veterinary technical and animal health services for animals in the City' scare. Performs intake health screenings, triage, veterinarian ordered treatments and medication administration, laboratory testing, preventive care, perioperative support, infection control services, and medical recordkeeping within the lawful scope of practice of a California Registered Veterinary Technician. Provides technical guidance and training to Animal Center staff regarding veterinarian -approved protocols and performs related duties as assigned.
DISTINGUISHING CHARACTERISTICS:
This is a licensedjourney level classification responsible for supporting the health and medical care of animals in a municipal animal center. It is distinguished from the Animal Center Assistant classification by the requirement to possess and maintain current registration as a Registered Veterinary Technician issued by the California Veterinary Medical Board and by its responsibility for performing delegated veterinary medical tasks within the lawful scope of practice. It is distinguished from a licensed veterinarian in that the incumbent does not perform surgery, diagnose or establish a prognosis, prescribe drugs or treatment, or make medical decisions reserved by law for a veterinarian.
The incumbent may provide technical guidance, training, and lead direction to Animal Center staff and volunteers regarding veterinarian -approved medical protocols, medication administration, infection control, animal handling, and medical records. The incumbent may coordinate day to day work activities during the absence of the Animal Center Manager but does not hire, discipline, or formallyevaluate employees and does not exercise formal supervisory authority.
SUPERVISION RECEIVED AND EXERCISED:
Receives administrative supervision from the Animal Center Manager or designee. Veterinary medical duties are performed under the level of supervision and pursuant to the orders, protocols, or direction of a California Licensed Veterinarian, as required by applicable law.
The incumbent may provide technical guidance, training, and lead direction to Animal Center Assistants, temporary employees, and volunteers regarding delegated animal health duties and established medical protocols. During the absence of the Animal Center Manager, the incumbent may coordinate day to day Animal Center activities as assigned. This position does not hire, discipline, or formally evaluate employees and does not exercise formal supervisory authority. 60 ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
ESSENTIAL FUNCTIONS: ( include but are not limited to the following) Performs and documents intake health screenings and ongoing medical observations; obtains animal histories and vital signs; identifies animals requiring prompt veterinary review, isolation, emergency care, or enhanced monitoring; and communicates findings to licensed veterinarian for diagnosing or prescribing treatment.
Administers vaccinations, medications, fluids, parasite control products, and other treatments in accordance with veterinary orders, veterinarian approved protocols, applicable supervision requirements, and the incumbent' slawful scope of practice.
Collects, labels, prepares, processes, and submits blood, urine, fecal, skin, tissue, and other laboratory specimens; performs authorized laboratory tests and records and communicates results for veterinarian review.
Prepares animals, equipment, instruments, and treatment areas for examinations and procedures; maintains aseptic technique; sterilizes and maintains surgical packs and medical equipment; and assists the veterinarian during medical and surgical procedures.
Performs authorized anesthesia related, dental, suturing, wound care, catheterization, casting, splinting, and perioperative duties under the degree of veterinary supervision required by California law; monitors animals before, during, and after procedures and promptly reports complications.
Provides emergency and lifesaving care within the lawful scope of practice for an RVT; stabilizes animals and obtains veterinary direction or coordinates transfer to an emergency veterinary provider when required.
Evaluates end of life care for terminally ill or unsafe aggressive animals, consults with veterinary and refers humane euthanasia decisions to licensed veterinary in accordance with veterinary direction, City policy, certification requirements, and applicable law; verifies and documents required approvals, drug use, animal identity, and disposition.
Documents medical and behavioral observations relevant to end -of -life review and coordinates medical evaluation by a licensed veterinarian at a veterinary office or hospital. Communicates the veterinarian' srecommendation to designated City management personnel for authorization in accordance with City policy.
Following the recommendation of a licensed veterinarian and authorization by designated City management personnel, coordinates the appointment, transportation, required records, animal identification, and final disposition. All euthanasia procedures are performed by a licensed veterinarian at a veterinary office or hospital. The RVT does not recommend, authorize, or perform euthanasia; administer euthanasia drugs; or conduct euthanasia procedures at the Animal Center.
Maintains complete, accurate, and timely medical records in Chameleon or the City' s designated animal shelter management system and maintains all required medical and regulatory logs, including records of examinations, observations, treatments, medications, 61 ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
vaccinations, laboratory work, surgery, anesthesia, quarantine, controlled substances, euthanasia, and follow- upcare.
Coordinates veterinary appointments for resident animals, emergency referrals, diagnostic services, transports, treatment plans, and follow- up care with City staff, contracted veterinarians, emergency hospitals, rescue partners, fosters, and adopters.
Develops and maintains treatment schedules, medication charts, isolation plans, monitoring instructions, and follow- upreminders based on veterinarian approved protocols and orders; communicates instructions to assigned staff and verifies that required care and documentation are completed.
Supports disease prevention and outbreak response by implementing veterinarian approved vaccination, sanitation, isolation, quarantine, exposure control, and population health protocols; monitors trends and promptly reports concerns.
Maintains secure storage, inventory controls, expiration tracking, authorized ordering and receipt procedures, disposal practices, and required records for medications, vaccines, controlled substances, medical supplies, sharps, and equipment in accordance with veterinary direction, City policy, and applicable law.
Provides. technical guidance, training, and lead direction to Animal Center staff and volunteers regardingmedication administration, recognition and reporting of health concerns, safe animal restraint, infection control, medical records, postoperative care, and other approved protocols.
Provides clear, compassionate, and accurate information to adopters, owners, foster caregivers, and rescue partners regarding veterinarian approved medications, treatments, preventive care, postoperative , instructions, and follow- up needs; refers questions concerning diagnosis, prognosis, or prescribing to a licensed veterinarian.
Assists with vaccination, microchip, wellness, adoption, and community outreach events and performs animal care, sanitation, handling, transport of resident animals, and customer service duties of an Animal Center Assistant when assigned and when operationally necessary.
Complies with the City' s Injury and Illness Prevention Program and all requirements governing medical safety, controlled substances, sharps, biohazardous materials, radiological equipment, anesthetic gases, infection control, and personal protective equipment applicable to assigned duties.
May work overtime, standby, afterhours, weekends, holidays, shifts, call- back assignments, and special events.
Responds to operational needs and emergencies and may be required to work overtime, standby, afterhours assignments, weekends, holidays, varied shifts, call- back assignments, and special events.
Preforms other duties as required, or as assigned.
62 ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:
Work is primarily performed in an animal center environment, including animal housing, isolation, treatment, surgical support, office, and outdoor areas. Duties may also require travel to veterinary offices, hospitals, and other locations. The position requires frequent standing and walking and may require prolonged sitting; bending, stooping, kneeling, crouching, squatting, reaching, twisting, grasping, and repetitive hand movements; and sufficient manual dexterity to safely handle animals, syringes, medications, laboratory specimens, medical instruments, and computer equipment. The incumbent must be able to safely restrain, lift, carry, push, pull, and reposition animals, equipment, and supplies. The position may require lifting and carrying up to 50 pounds independently and assisting with animals or objects weighing 100 pounds or more using appropriate team lifting techniques or mechanical assistance. Duties require sufficient near and distance vision, depth perception, hearing, and other sensory abilities to observe animal behavior and medical conditions, read medication labels and records, operate assigned equipment, and respond to verbal instructions, alarms, and animal sounds. The work requires sustained attention, sound judgment, accurate recordkeeping, and the ability to prioritize assignments and respond calmly to medical emergencies and changing conditions. The incumbent must be able to work with frequent interruptions and in emotionally difficult or stressful situations involving sick, injured, frightened, aggressive, or deceased animals and distressed members of the public. The incumbent may work indoors and outdoors in varying weather and temperature conditions and may be exposed to wet or slippery surfaces, loud noise, unpleasant odors, animal waste and bodily fluids, blood, infectious or zoonotic diseases, parasites, allergens, cleaning chemicals, medications, controlled substances, sharps, anesthetic gases, radiological equipment, and other hazardous materials. The work involves the risk of animal bites, scratches, kicks, and other injuries associated with handling and restraining animals. Appropriate personal protective equipment and established safety procedures must be used as required. The position may require driving a City vehicle and working varied shifts, weekends, holidays, overtime, standby, after- hours, and emergency callback assignments. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
QUALIFICATIONS: ( The following are minimal qualifications necessary for entry into the classification)
Education:
Equivalent to completion of high school or possession of a General Educational Development GED) certificate. Completion of the education, experience, and examination requirements established by the California Veterinary Medical Board for registration as a Registered Veterinary Technician.
Experience:
Two years of progressively responsible experience handling and caring for animals, including at least six months performing animal healthcare duties under the supervision of a licensed veterinarian in a veterinary hospital, veterinary clinic, municipal animal shelter, humane organization, high -volume spay -and -neuter clinic, or comparable animal - care setting. Experience in a municipal animal shelter or other high -volume animal care environment is highly desirable.
Experience providing technical guidance, training, or lead direction is also desirable. 63 ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
License/ Crtificate:
Possession of, or ability to obtain within a period specified by the City, a valid California Class C driver' slicense and maintenance of the license throughout employment. Possession of a current and active registration in good standing as a Registered Veterinary Technician issued by the California Veterinary Medical Board is required at the time of appointment and must be maintained throughout employment. The incumbent must complete all continuing education and renewal requirements necessary to maintain active California RVT registration. Possession and maintenance of any additional certification legally required to perform assigned duties may be required.
KNOWLEDGE/ ABILITIES: (The following are a
representative sample of the KSA ' s
necessary to perform essential duties ofthe position.)
Knowledge of:
Modern principles and practices of veterinary nursing, shelter animal health, animal husbandry, preventive care, triage, emergency aid, pain and stress recognition, and humane animal care and handling. Animal anatomy and physiology, veterinary medical terminology, basic pharmacology, medication calculations, routes of administration, adverse reactions, contraindications, and medication handling practices appropriate to an RVT. Common diseases, injuries, parasites, zoonotic diseases, and behavioral indicators affecting dogs, cats, livestock, and other animals commonly received by a municipal animal center. Aseptic technique, surgical preparation, anesthesia induction and monitoring, postoperative care, wound care, laboratory specimen collection and handling, sterilization, and medical equipment maintenance. California laws and regulations governing veterinary medicine, the RVT scope of practice, direct and indirect supervision, veterinarian -client -patient relationships, controlled substances, rabies control, quarantine, medical records, and humane animal care. City policies and procedures governing end -of -life medical evaluation, veterinary recommendations, management authorization, transportation, documentation, and final disposition. Shelter sanitation, disinfection, isolation, quarantine, outbreak response, biosecurity, cross contamination prevention, and appropriate use of personal protective equipment. Requirements governing the inventory, security, storage, documentation, and disposal of medications, vaccines, controlled substances, sharps, biohazardous materials, and medical supplies. Municipal animal center operations, shelter management systems, medical record standards, recordkeeping, report preparation; and applicable customer service practices.
Occupational hazards and safety practices associated with animal handling, zoonotic diseases, anesthetic agents, pharmaceuticals, radiological equipment, chemicals, medical procedures, and aggressive or injured animals. Principles and methods of employee and volunteer training, technical instruction, lead direction, workflow coordination, and work scheduling. Basic mathematics, standard office procedures and equipment, computer applications, and proper English usage, spelling, grammar, and written communication.
Ability to•
Perform delegated veterinary medical duties competently and within the scope authorized by California law, required veterinary supervision, veterinary orders, City policy, and demonstrated training. Recognize and document signs of illness, injury, pain, distress, abnormal behavior, and medical deterioration; . prioritize cases; and promptly obtain veterinary guidance without independently diagnosing, establishing a prognosis, orprescribing treatment. Accurately calculate and 64 ANIMAL CENTER REGISTERED VETERINARY TECHNICIAN
administer medications and treatments; collect and process specimens; and operate and maintain medical, laboratory, sterilization, and monitoring equipment. Prepare and monitor animals for examinations and medical or surgical procedures and respond appropriately to complications and emergencies within the authorized RVT scope of practice. Safely handle and restrain animals of varying sizes, species, temperaments, and medical conditions, including animals that are frightened, fractious, aggressive, infectious, or injured. Apply sanitation, isolation, quarantine, infection control, and biosecurity protocols consistently and effectively. Maintain complete, legible, accurate, and timely medical, treatment, medication, controlled substance, inventory, and outcome records. Read, understand, interpret, and apply applicable laws, regulations, veterinary orders, medical protocols, City policies, manufacturer instructions, and workplace safety requirements. Develop and communicate clear work instructions based on veterinarian approved protocols and provide effective technical guidance, training, and lead direction to staff and volunteers. Communicate professionally and compassionately with veterinarians, City staff, residents, adopters, owners, foster caregivers, rescue partners, contractors, and outside agencies, including during stressful or emotional situations.
Organize and prioritize a high volume of work, respond effectively to changing medical and operational needs, exercise sound judgment, and work independently within established parameters.
Use shelter management systems, standard office software, and other assigned technology accurately and effectively.
Disaster Service Worker:
All City of Lathrop employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, any employee of the City may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency. If a " Local Emergency" is declared during the employee' sshift, employees will be expected to remain at work to respond to the emergency needs of the community. If a " Local Emergency" shift,
is declared outside of the employee' s
employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.
POSITION DATA:
Position Created: October 12, 2026, by Resolution 26-
FLSA Status Non -Exempt
SEIU Local 1021 Bargaining Unit
65 ATTACHMENT C
AUTHORIZED POSITIONS BY DEPARTMENT
Summary by Department
2025/6
03/9/ 2026
2026/7
Amended
2026/7
07/ 13/ 2026
2026/7
10/2/ 2026
CITY MANAGER
City Manager
Assistant City Manager 0.0 0.0 0.0 0.0
Deputy City Manager 1. 00 1. 00 1. 00 1. 00
City Manager 1. 00 1. 00 1. 00 1. 00
Director of Government Services/ City Clerk 0. 50 0. 50 0. 50 0. 50 Economic Development Administrator 1. 00 1. 00 1. 00 1. 00 Economic Development Administrator ( Over -hire through 7/ 25) 0.0 0.0 0.0 0.0 Total 3. 50 3. 50 3. 50 3. 50
CITY MANAGER - Total 3. 50 3. 50 - 3. 50 3. 50
GOVERNMENT SERVICES
City Clerk
Administrative Technician I/I 1. 00 1. 00 1. 00 1. 00
Public Outreach and Communications Coordinator 0.0 0.0 1. 00 1. 00 Deputy City Clerk 1. 00 1. 00 1. 00 1. 00
Director of Government Services/ City Clerk 0. 50 0. 50 0. 50 0. 50 Total 2. 50 2. 50 3. 50 3. 50
Animal Center
Animal Center Assistant 5. 00 5. 00 5. 00 6. 00
Animal Center Registered Veterinary Technician 0.0 0.0 0.0 1. 00 Animal Center Manager 1. 00 1. 00 1. 00 1. 00
Recreation Leaders 0. 89 0. 89 0. 89 0.0
Total 6. 89 6. 89 6. 89 8. 00
GOVERNMENT SERVICES - Total 9. 39 9. 39 10. 39 11. 50
CITY ATTORNEY
City Attorney
Administrative Assistant I/I/I 0.0 0.0 0.0 0.0
City Attorney 1. 00 1. 00 1. 00 1. 00
Legal Assistant 1. 00 1. 00 1. 00 1. 00
Legal Secretary 1. 00 1. 00 1. 00 1. 00
Total 3. 00 3. 00 3. 00 3. 00
CITY ATTORNEY - Total 3. 00 3. 00 3. 00 3. 00
Attachment C"
66 Summary by Department
AUTHORIZED POSITIONS BY DEPARTMENT
2025/6
03/9/ 2026
2026/7
Amended
2026/7
07/ 13/ 2026
2026/7
10/2/ 2026
HUMAN RESOURCES
Human Resources
Human Resources Director 1. 00 1. 00 1. 00 1. 00
Human Resources Manager 0.0 0.0 0.0 0.0
HR Analyst I/I 3. 00 3. 00 3. 00 3. 00
HR Technician 0.0 0.0 0.0 0.0
Total 4. 00 4. 00 4. 00 4. 00
HUMAN RESOURCES - Total 4. 00 4. 00 4. 00 4. 00
FINANCE
Finance
Accountant I/I 3. 00 3. 00 3. 00 3. 00
Accounting Manager 1. 00 1. 00 1. 00 1. 00
Administrative Technician VII 0.0 0.0 0.0 0.0
Customer Service Representatives I/I 4. 00 4. 00 4. 00 4. 00 Customer Service Supervisor 0.0 0.0 0.0 0.0
Deputy Finance Director 0.0 0.0 0.0 0.0
Director of Finance 1. 00 LOO LOO 1. 00
Finance Manager 1. 00 1. 00 1. 00 1. 00
Management Analyst I/I 1. 00 1. 00 1. 00 1. 00
Senior Customer Service Representative 1. 00 1. 00 1. 00 1. 00 Senior Accountant 1. 00 1. 00 1. 00 1. 00
Senior Management Analyst 0.0 0.0 0.0 0.0
Utility and Revenue Services Manager 1. 00 1. 00 1. 00 1. 00 Total 14. 00 14. 00 14. 00 14. 00
FINANCE - Total 14. 00. 14. 00 14. 00 14. 00
INFORMATION SYSTEMS
Information Systems
Director of Information Systems 1. 00 1. 00 1. 00 1. 00 Chief Information Officer 0.0 0.0 0.0 0.0
Cyber Security Officer 1. 00 1. 00 1. 00 1. 00
GIS Administrative Engineer 1. 00 1. 00 1. 00 1. 00
Information Systems Technician 1. 00 1. 00 1. 00 1. 00
Information Systems Engineer I/I/I 6. 00 6. 00 6. 00 6. 00 Management Analyst I/I 1. 00 1. 00 1. 00 1. 00
Total 11. 00 11. 00 11. 00 11. 00
INFORMATION SYSTEMS - Total 11. 0O 11. 00 11. 00 11. 00 Attachment C"
67 AUTHORIZED POSITIONS BY DEPARTMENT
Summary by Department
2025/6 • 2026/7 2026/7 2026/7
03/9/ 2026 Amended 07/ 13/ 2026 10/2/ 2026
COMMUNITY DEVELOPMENT
Planning
Administrative Assistant I/I/I
Associate Planner
Director of Community Development
Executive Assistant
Planning Technician I/I
Senior Planner
Total
0.0 1. 00
1. 00
1. 00
0.0 1. 00
4. 00
0.0 1. 00
1. 00
1. 00
1. 00
1. 00
5. 00
0.0 1. 00
1. 00
1. 00
1. 00
1. 00
5. 00
0.0 1. 00
1. 00
1. 00
1. 00
1. 00
5. 00
COMMUNITY DEVELOPMENT - Total 4. 00 5. 00 5. 00 5. 00
Attachment C"
68 AUTHORIZED POSITIONS BY DEPARTMENT
Summary by Department
2025/6 2026/7 " 2026/7 2026/7
03/9/ 2026 Amended 07/ 13/ 2026 10/2/ 2026
PUBLIC SAFETY
Police
Sworn
Police Captain
Police Chief
Police Corporal
Police Commander
Police Lieutenant
Police Officer
Police Officer (Over Hire Allocation)
Police Sergeant
Total
Non -Sworn
Police Crime and Intelligence Analyst I/I
Police Records Assistant I/I
Police Records Supervisor
Property & Evidence Manager
Property & Evidence Technician
Total
Administration
Management Analyst VII
Executive Assistant
Executive Assistant to the Chief of Police
Total
Community Services Division
Community Services Supervisor
Community Services Officer VII/ II
Administrative Assistant VII/ II
Total
Animal Center
Animal Center Assistant
Animal Center Manager
Animal Shelter Supervisor
Recreation Leaders
Total
2. 00
1. 00
5. 00
0.0 2. 00
30. 00
2. 00
6. 00
48. 00
1. 00
3. 00
1. 00
LOO
1. 00
7. 00
0.0 1. 00
1. 00
2. 00
1. 00
5. 00
1. 00
7. 00
0.0 0.0
0.0 0.0
0.0 2. 00
1. 00
5. 00
0.0 2. 00
30. 00
2. 00
6. 00
48. 00
1. 00
3. 00
1. 00
1. 00
1. 00
7. 00
0.0 1. 00
1. 00
2. 00
1. 00
5. 00
1. 00
7. 00
0.0 0.0
0.0 0.0
0.0 2. 00
LOO
5. 00
0.0 2. 00
30. 00
2. 00
6. 00
48. 00
1. 00
3. 00
1. 00
1. 00
1. 00
7. 00
0.0 1. 00
1. 00
2. 00
1. 00
5. 00
1. 00
7. 00
0.0 0.0
0.0 0.0
0.0 2. 00
1. 00
5. 00
0.0 2. 00
30. 00
2. 00
6. 00
48. 00
1. 00
3. 00
1. 00
1. 00
1. 00
7. 00
0.0 1. 00
Loo
2. 00
1. 00
5. 00
1. 00
7. 00
0.0 0.0
0.0 0.0
0.0 PUBLIC SAFETY - Total 64. 00 64. 00 64. 00 64. 00
Attachment C"
69 Summary by Department
AUTHORIZED POSITIONS BY DEPARTMENT
i
2025/6
03/9/ 2026,:
2026/7
Amended
2026/7
07/ 13/ 2026
2026/7
10/2/ 2026
PARKS AND RECREATION
Parks and Recreation
Administrative Assistant I/I/I 1. 00 1. 00 1. 00 1. 00
Director of Parks and Recreation 1. 00 1. 00 1. 00 1. 00 Fleet Attendant 0. 45 0. 45 0. 45 0. 45
Maintenance Services Supervisor 1. 00 1. 00 1. 00 1. 00 Management Analyst I/I 1. 00 1. 00 LOO 1. 00
Parks and Recreation Manager 1. 00 1. 00 1. 00 1. 00
Parks and Recreation Supervisor 0.0 0.0 0.0 0.0
Recreation Coordinator 4. 00 4. 00 4. 00 4. 00
Recreation Leaders 9. 46 9. 46 9. 46 9. 46
Recreation Manager 0.0 0.0 0.0 0.0
Recreation Supervisor 2. 00 2. 00 2. 00 2. 00
Senior Administrative Assistant 1. 00 1. 00 1. 00 1. 00 Senior Recreation Leaders 4. 00 4. 00 4. 00 4. 00
Total 25. 91 25. 91 25. 91 25. 91
PARKS AND RECREATION - Total 25. 91 25. 91 25. 91 25. 91
BUILDING SAFETY AND INSPECTIONS
Building
Administrative Assistant I/I/I 0. 40 0. 40 0. 40 0. 40
Assistant City Manager 0. 32 0. 32 0. 32 0. 32
Building Inspector I/I/I 2. 00 2. 00 2. 00 2. 00
Chief Building Official 1. 00 1. 00 1. 00 1. 00
Management Analyst I/I 1. 00 1. 00 1. 00 1. 00
Permit and Plan Check Supervisor 0.0 0.0 0.0 0.0
Permit Technician I/I/I 3. 00 3. 00 3. 00 3. 00
Plans Examiner I/I 1. 00 1. 00 1. 00 1. 00
Senior Building Inspector 1. 00 1. 00 1. 00 1. 00
Total 9. 72 9. 72 9. 72 9. 72
BUILDING SAFETY AND INSPECTIONS- Total 9. 72 9. 72 ' 9. 72 9. 72 Attachment C"
70 AUTHORIZED POSITIONS BY DEPARTMENT
Summary by Department
2025/6
03/9/ 2026
2026/7 -
Amended
2026/7
07/ 13/ 2026
2026/7
10/2/ 2026
Public Works
Administrative Assistant I/I/I 2. 60 2. 60 2. 60 2. 60
Assistant City Manager 0. 68 0. 68 0. 68 0. 68
Assistant/ Associate Engineer 3. 00 3. 00 3. 00 3. 00
City Engineer 0.0 0.0 0.0 0.0
Compliance Engineer 1. 00 1. 00 1. 00 1. 00
Construction Inspector I/I/ll 2. 00 2. 00 2. 00 2. 00
Construction Superintendent 1. 00 1. 00 1. 00 1. 00
Cross Connection Control Specialist 1. 00 1. 00 1. 00 1. 00 Electrician / Instrument Technician 1. 00 1. 00 1. 00 1. 00 Executive Assistant 0.0 0.0 0.0 0.0
GIS/ CAD Engineering Technician 1. 00 1. 00 1. 00 1. 00 Junior Engineer 1. 00 1. 00 1. 00 1. 00
Landscape and Irrigation Specialist 0.0 0.0 0.0 0.0
Maintenance Services Supervisor 1. 00 1. 00 1. 00 1. 00 Maintenance Worker I/I/I 13. 00 15. 00 15. 00 15. 00
Management Analyst I/I 2. 00 2. 00 2. 00 2. 00
Meter Reader I/I 2. 00 2. 00 2. 00 2. 00
Parks, Streets & Facilities Maintenance Superintendent 1. 00 1. 00 1. 00 1. 00 Principal Engineer 0.0 0.0 0.0 0.0
Project Manager 2. 00 2. 00 2. 00 2. 00
Public Works Director/ City Engineer 1. 00 1. 00 1. 00 1. 00 Senior Administrative Assistant 1. 00 1. 00 1. 00 1. 00 Senior Civil Engineer 1. 00 LOO 1. 00 1. 00
Senior Construction Manager 1. 00 1. 00 1. 00 1. 00
Senior Recreation Leaders 0.0 0.0 0.0 0.0
Streets and Maintenance Operation Manager 0.0 0.0 0.0 0.0 Utility Maintenance Supervisor 1. 00 1. 00 1. 00 1. 00
Utility Operations Superintendent 1. 00 1. 00 0.0 0.0
Utility Operator I/I/I 7. 00 7. 00 7. 00 7. 00
Utility Plant Supervisor 0.0 0.0 0.0 0.0
Water Operations Superintendent 0.0 0.0 1. 00 1. 00
Wastewater, Recycled Water, Enviro Ops Superintendent 0.0 0.0 1. 00 1. 00 Total 48. 28 50. 28 51. 28 51. 28
PUBLIC WORKS - Total 48. 28 50. 28 51. 28 51. 28
Grand Total 196. 80 199. 80 201. 80 202. 91
Attachment C"
71 FOR REFERENCE USE ONLY
CITY OF LATHROP
GRADE -STEP TABLE
Eff. 10/2/ 2026
ATTACHMENT D
Adopted by Resolution No. 26 -
GRADE CLASSIFICATION UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 20 hourly
bi- weekly
monthly
annual
17. 7615
1, 421
3, 079
36, 944
18. 6497
1, 492
3, 233
38, 791
19. 5823
1, 567
3,94
40, 731
20. 5613
1, 645
3, 564
42, 767
21. 5893
1, 727
3, 742
44, 906
21 hourly
bi- weekly
monthly
annual
18. 2056
1, 456
3, 156
37, 868
19.161
1, 529
3,13
39, 761
20. 0716
1, 606
3, 479
41, 749
21. 0752
1, 686
3, 653
43, 836
22. 1291
1, 770
3, 836
46, 029
22 hourly
bi- weekly
monthly
annual
18. 6602
1, 493
3, 234
38, 813
19. 5934
1, 567
3,96
40, 754
20. 5729
1, 646
3, 566
42, 792
21. 6015
1, 728
3, 744
44, 931
22. 6814
1, 815
3, 931
47, 177
23 hourly
bi- weekly
monthly
annual
19.272
1, 530
3,15
39, 785
20. 0837
1, 607
3, 481
41, 774
21. 0879
1, 687
3, 655
43, 863
22. 1426
1, 771
3, 838
46, 057
23.491
1, 860
4, 030
48, 358
24 hourly
bi- weekly
monthly
annual
19. 6057
1, 568
3,98
40, 780
20. 5860
1, 647
3, 568
42, 819
21. 6149
1, 729
3, 747
44, 959
22. 6958
1, 816
3, 934
47, 207
23. 8305
1, 906
4, 131
49, 567
25 hourly
bi- weekly
monthly
annual
20. 0958
1, 608
3, 483
41, 799
21. 1002
1, 688
3, 657
43, 888
22. 1551
1, 772
3, 840
46, 083
23.632
1, 861
4, 032
48, 387
24. 4265
1, 954
4, 234
50, 807
26 hourly
bi- weekly
monthly
annual
20. 5981
1, 648
3, 570
42, 844
21. 6280
1, 730
3, 749
44, 986
22. 7092
1, 817
3, 936
47, 235
23. 8446
1, 908
4, 133
49, 597
25. 0369
2, 003
4, 340
52, 077
27 RECREATION LEADER
FLEET ATTENDANT
UNREP
UNREP
hourly
bi- weekly
monthly
annual
21. 1129
1, 689
3, 660
43, 915
22. 1685
1, 773
3, 843
46, 110
23.773
1, 862
4, 035
48,17
24. 4412
1, 955
4, 236
50, 838
25. 6631
2, 053
4,48
53, 379
28 hourly
bi- weekly
monthly
annual
21. 6406
1, 731
3, 751
45, 012
22. 7226
1, 818
3, 939
47, 263
23. 8590
1, 909
4, 136
49, 627
25. 0518
2, 004
4, 342
52, 108
26. 3047
2, 104
4, 559
54, 714
29 hourly
bi- weekly
monthly
annual
22. 1818
1, 775
3, 845
46, 138
23.910
1, 863
4, 037
48,45
24. 4554
1, 956
4, 239
50, 867
25. 6781
2, 054
4,51
53, 410
26. 9622
2, 157
4, 673
56, 081
30 hourly
bi- weekly
monthly
annual
22. 7363
1, 819
3, 941
47, 292
23. 8731
1, 910
4, 138
49, 656
25. 0667
2, 005
4, 345
52, 139
26. 3200
2, 106
4, 562
54, 746
27. 6360
2,11
4, 790
57, 483
31 hourly
bi- weekly
monthly
annual
23. 3048
1, 864
4, 039
48,74
24. 4697
1, 958
4, 241
50, 897
25. 6935
2, 055
4,54
53, 443
26. 9779
2, 158
4, 676
56, 114
28. 3270
2,66
4, 910
58, 920
32 OFFICE ASSISTANT I
SENIOR RECREATION LEADER
SEIU
SEIU
hourly
bi- weekly
monthly
annual
23. 8873
1, 911
4, 140
49, 685
25. 0816
2, 007
4, 347
52, 170
26. 3359
2, 107
4, 565
54, 779
27. 6521
2,12
4, 793
57,16
29. 0351
2, 323
5, 033
60, 393
33 hourly
bi- weekly
monthly
annual
24. 4845
1, 959
4, 244
50, 928
25. 7087
2, 057
4,56
53, 474
26. 9940
2, 160
4, 679
56, 147
28. 3440
2,68
4, 913
58, 955
29. 7611
2, 381
5, 159
61, 903
34 hourly
bi- weekly
monthly
annual
25. 0966
2, 008
4, 350
52, 201
26. 3516
2, 108
4, 568
54, 811
27. 6693
2,14
4, 796
57,52
29. 0528
2, 324
5, 036
60, 430
30. 5051
2, 440
5, 288
63, 451
35 OFFICE ASSISTANT II SEIU hourly
bi- weekly
monthly
annual
25. 7243
2, 058
4,59
53,07
27. 0102
2, 161
4, 682
56, 181
28. 3606
2,69
4, 916
58, 990
29. 7786
2, 382
5, 162
61, 939
31. 2676
2, 501
5, 420
65, 037
Attachment " 72 D"
FOR REFERENCE USE ONLY
CITY OF LATHROP
GRADE -STEP TABLE
Eff. 10/2/ 2026
Adopted by Resolution No. 26 -
GRADE CLASSIFICATION UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 36 hourly
bi- weekly
monthly
annual
26. 3673
2, 109
4, 570
54, 844
27. 6854
2,15
4, 799
57,86
29. 0700
2, 326
5, 039
60, 466
30. 5232
2, 442
5, 291
63, 488
32. 0495
2, 564
5,55
66,63
37 SPECIAL ASSISTANT
ANIMAL CENTER ASSISTANT
SEIU
SEIU
hourly
bi- weekly
monthly
annual
27. 0262
2, 162
4, 685
56, 214
28. 3774
2,70
4, 919
59, 025
29. 7964
2, 384
5, 165
61, 977
31. 2864
2, 503
5, 423
65, 076
32. 8505
2, 628
5, 694
68, 329
38 hourly
bi- weekly
monthly
annual
27. 7023
2,16
4, 802
57, 621
29. 0871
2, 327
5, 042
60, 501
30. 5413
2, 443
5, 294
63, 526
32. 0683
2, 565
5,59
66, 702
33. 6720
2, 694
5, 836
70, 038
39 hourly
bi- weekly
monthly
annual
28. 3946
2,72
4, 922
59, 061
29. 8144
2, 385
5, 168
62, 014
31.048
2, 504
5, 426
65, 114
32. 8703
2, 630
5, 698
68, 370
34. 5134
2, 761
5, 982
71,88
40 hourly
bi- weekly
monthly
annual
29. 1048
2, 328
5, 045
60, 538
30. 5600
2, 445
5, 297
63, 565
32. 0878
2, 567
5,62
66, 743
33. 6920
2, 695
5, 840
70, 079
35.765
2, 830
6, 132
73, 583
41 ADMINISTRATIVE ASSISTANT I
MAINTENANCE WORKER I
WATER METER READER I
RECREATION COORDINATOR I
SEIU
SEIU
SEIU
SEIU
hourly
bi- weekly
monthly
annual
29. 8321
2, 387
5, 171
62, 051
31.237
2, 506
5, 429
65, 153
32. 8899
2, 631
5, 701
68, 411
34. 5343
2, 763
5, 986
71, 831
36. 2608
2, 901
6, 285
75, 422
42 CUSTOMER SERVICE REPRESENT. I SEIU hourly
bi- weekly
monthly
annual
30. 5777
2, 446
5, 300
63,02
32. 1067
2, 569
5,65
66, 782
33. 7124
2, 697
5, 843
70, 122
35.978
2, 832
6, 136
73, 628
37. 1680
2, 973
6, 442
77, 310
43 POLICE OFFICER TRAINEE
POLICE RECORDS ASSISTANT I
NON -SWORN
SEIU
hourly
bi- weekly
monthly
annual
31.419
2, 507
5, 433
65, 191
32. 9096
2, 633
5, 704
68, 452
34. 5548
2, 764
5, 990
71, 874
36. 2826
2, 903
6, 289
75, 468
38. 0966
3, 048
6,03
79, 241
44 INFORMATION SYSTEMS TECHNICIAN SEIU hourly
bi- weekly
monthly
annual
32. 1257
2, 570
5,68
66, 821
33. 7322
2, 699
5, 847
70, 163
35. 4189
2, 834
6, 139
73, 671
37. 1898
2, 975
6, 446
77, 355
39. 0493
3, 124
6, 769
81, 223
45 ADMINISTRATIVE ASSISTANT II
MAINTENANCE WORKER II
RECREATION COORDINATOR II
WATER METER READER II
ANIMAL CENTER REG. VET TECH
SEIU
SEIU
SEIU
SEIU
SEIU
hourly
bi- weekly
monthly
annual
32. 9288
2, 634
5, 708
68, 492
34. 5753
2, 766
5, 993
71, 917
36.042
2, 904
6, 293
75, 513
38. 1194
3, 050
6,07
79, 288
40. 0254
3, 202
6, 938
83, 253
46 POLICE RECORDS ASSISTANT II SEIU hourly
bi- weekly
monthly
annual
33. 7524
2, 700
5, 850
70, 205
35. 4398
2, 835
6, 143
73,15
37. 2116
2, 977
6, 450
77, 400
39. 0726
3, 126
6, 773
81, 271
41. 0259
3, 282
7, 111
85, 334
47 ADMINISTRATIVE ASSISTANT III
ADMINISTRATIVE TECHNICIAN I
HUMAN RESOURCES TECHNICIAN
PERMIT TECHNICIAN I
SEIU
SEIU
SEIU
SEIU
hourly
bi- weekly
monthly
annual
34. 5957
2, 768
5, 997
71, 959
36.260
2, 906
6, 297
75, 558
38. 1420
3, 051
6,11
79, 335
40. 0489
3, 204
6, 942
83, 302
42. 0515
3,64
7, 289
87, 467
48 MAINTENANCE WORKER III
SOLID WASTE & RESOURCE
CONSERVATION COORDINATOR
SEIU
SEIU
hourly
bi- weekly
monthly
annual
35. 4610
2, 837
6, 147
73,59
37. 2342
2, 979
6, 454
77, 447
39. 0955
3, 128
6, 777
81, 319
41. 0502
3, 284
7, 115
85, 385
43. 1030
3, 448
7, 471
89, 654
49 CUSTOMER SERVICE REPRESENT. II
PROPERTY AND EVIDENCE TECH.
SEIU
SEIU
hourly
bi- weekly
monthly
annual
36.474
2, 908
6, 300
75, 603
38. 1647
3, 053
6,15
79, 382
40. 0733
3, 206
6, 946
83, 352
42. 0770
3,66
7, 293
87, 520
44. 1808
3, 534
7, 658
91, 896
50 ENGINEERING TECHNICIAN I
PLANNING TECHNICIAN I
SEIU
SEIU
hourly
bi- weekly
monthly
annual
37. 2560
2, 980
6, 458
77, 493
39. 1189
3, 130
6, 781
81, 367
41. 0749
3, 286
7, 120
85, 436
43. 1285
3, 450
7, 476
89, 707
45. 2850
3, 623
7, 849
94, 193
51 ADMINISTRATIVE TECHNICIAN II
PERMIT TECHNICIAN II
SENIOR ADMINISTRATIVE ASSISTANT
SENIOR CUSTOMER SERVICE REP
SEIU
SEIU
LMCEA
SEIU
hourly
bi- weekly
monthly
annual
38. 1877
3, 055
6,19
79, 430
40. 0974
3, 208
6, 950
83, 403
42. 1019
3,68
7, 298
87, 572
44. 2072
3, 537
7, 663
91,51
46.173
3, 713
8, 046
96, 548
Attachment " 73 D"
FOR REFERENCE USE ONLY
CITY OF LATHROP
GRADE - STEP TABLE
Eff. 10/2/ 2026
Adopted by Resolution No. 26 -
GRADE CLASSIFICATION UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 52 ACCOUNTANT I SEIU hourly 39. 1422 41. 0990 43. 1542 45. 3118 47. 5774 BUILDING INSPECTOR I SEIU bi- weekly 3, 131 3, 288 3, 452 3, 625 3, 806 COMMUNITY SERVICE OFFICER I SEIU monthly 6, 785 7, 124 7, 480 7, 854 8, 247 HR ANALYST I LMCEA annual ' 81, 416 85, 486 89, 761 94, 249 98,61
UTILITY OPERATOR I SEIU
53 CONSTRUCTION INSPECTOR I SEIU hourly 40. 1209 42. 1264 44. 2328 46.446 48. 7672 POLICE RECORDS SUPERVISOR :- LMCEA ' bi- weekly, 3, 210 3,70 3, 539 3, 716 3, 901 LEGAL SECRETARY LMCEA . , monthly 6, 954 7, 302 7, 667 8, 050 8, 453 annual 83, 451 87, 623 92, 004 96, 605 101, 436
54 ENGINEERING TECHNICIAN II SEIU hourly 41. 1237 43. 1800 45. 3387 47. 6059 49. 9862 EXECUTIVE ASSISTANT LMCEA bi- weekly 3, 290 3, 454 3, 627 3, 808 3, 999 PLANNING TECHNICIAN II SEIU monthly 7, 128 7, 485 7, 859 8, 252 8, 664 annual 85, 537 89,14 94, 305 99, 020 103, 971
55 BUILDING INSPECTOR II SEIU. hourly 42. 1519 44: 2595 46.725 48. 7959 51. 2357 COMMUNITY SERVICE OFFICER II SEIU bi- weekly 3,72 3, 541 3, 718 3, 904 4, 099 PERMIT TECHNICIAN III SEIU monthly , 7, 306 7, 672 8, 055 8, 458 8,81 PLANS EXAMINER I SEIU annual 87, 676 92, 060 96, 663 101, 495 106, 570
SENIOR ACCOUNTING TECHNICIAN SEIU
56 ACCOUNTANT II SEIU hourly 43. 2058 45. 3658 47. 6343 50. 0162 52.167 CRIME & INTELLIGENCE ANALYST SEIU bi- weekly 3, 456 3, 629 3, 811 4, 001 4, 201
CROSS CONNECTION CONTROL
SPECIALIST SEIU monthly 7, 489 7, 863 8, 257 8, 669 9, 103 DEPUTY CITY CLERK LMCEA annual 89,68 94, 361 99, 079 104, 034 109, 235
HR ANALYST II LMCEA
MANAGEMENT ANALYST I
CONFIDENTIAL) LMCEA
UTILITY OPERATOR II SEIU
57 , CONSTRUCTION INSPECTOR II SEIU hourly 44. 2857 46. 5000 48. 8252 51. 2661 53. 8297 CUSTOMER SERVICE SUPERVISOR LMCEA bi- weekly 3, 543 3, 720 3, 906 4, 101 4, 306 LEGAL ASSISTANT LMCEA monthly 7, 676 8, 060 8, 463 8,86 9, 330 PARKS & RECREATION SUPERVISOR - LMCEA annual 92, 114 96, 720 101, 556 106, 634 111, 966 58 ASSISTANT PLANNER SEIU hourly 45. 3929 47. 6626 50. 0457 52.477 55. 1754 JUNIOR ENGINEER SEIU bi- weekly 3, 631 3, 813 4, 004 4, 204 4,14 SENIOR ENGINEERING TECHNICIAN SEIU monthly 7, 868 8, 262 8, 675 9, 108 9, 564 ELECTRICIAN / INSTRUMENT TECH SEIU annual 94, 417 99, 138 104, 095 109, 29 114, 765 59 BUILDING INSPECTOR III SEIU hourly 46. 5277 48. 8541 51. 2968 53. 8613 56.548 CHIEF UTILITY OPERATOR SEIU bi- weekly, 3, 722 , 3, 908 4, 104 4, 309 4, 524 COMMUNITY SERVICE OFFICER III SEIU monthly 8, 065 8, 468 8,91 9, 336 9, 803 LANDSCAPE & IRRIGATION SPECIALIST LMCEA annual 96, 778 101, 67 106, 697 112, 031 117, 634
MAINTENANCE SERVICES SUPERVISOR LMCEA
PLANS EXAMINER II ," SEIU
EXECUTIVE ASSIST TO THE CHIEF OF
60 POLICE
EXECUTIVE ASSIST TO THE CITY
LMCEA hourly 47. 6912 50. 0757 52.794 55. 2084 57. 9687 MANAGER LMCEA bi- weekly 3, 815 4, 006 4, 206 4,17 4, 637 GIS/ CAD ENGINEERING TECHNICIAN SEIU monthly 8, 266 8, 680 9, 114 9, 569 10, 048 INFORMATION SYSTEMS ENGINEER I LMCEA annual 99, 198 104,57 109, 365 114, 834 120, 575
MANAGEMENT ANALYST II
CONFIDENTIAL) LMCEA
61 CONSTRUCTION INSPECTOR III SEIU hourly 48. 8831 51. 3275 53. 8935 56.884 59. 4178 POLICE SERVICES MANAGER LMCEA bi- weekly 3, 911 4, 106 4, 311 4, 527 4, 753 PUB. OUTREACH COMM COORD LMCEA monthly. 8, 473 8,97 9, 342 9, 809 10, 299 annual " 101, 677 106, 71 112, 098. 117, 704 123, 589
62 WW TREATMENT PLANT SUPERVISOR LMCEA hourly 50. 1052 52. 6107 55. 2410 58. 0033 60. 9031 bi- weekly 4, 008 4, 209 4,19 4, 640 4, 872
monthly 8, 685 9, 119 9, 575 10, 054 10, 557
annual 104, 219 109, 430 114, 901 120, 647 126, 679
Attachment " 74 D"
FOR REFERENCE USE ONLY
CITY OF LATHROP
GRADE - STEP TABLE
Eff. 10/2/ 2026
Adopted by Resolution No. 26 -
GRADE CLASSIFICATION UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 63, ASSOCIATE PLANNER
SENIOR BUILDING INSPECTOR
UTILITY OPERATOR III
SEIU
SEIU
SEIU
hourly .,
bi- weekly
monthly
annual
51. 3580
4, 109.
8, 902
106, 825
53. 9259
4, 314
9, 347
112,66
56. 6223
4, 530
9, 815
117, 74
59. 4530
4, 756
10, 305
123, 662
62. 4256
4, 994
10, 820
129, 845
64 ASSISTANT ENGINEER
ANIMAL CENTER MANAGER
COMPLIANCE ENGINEER
PROPERTY AND EVIDENCE MANAGER
STREETS AND OPERATIONS MANAGER
UTILITY & REVENUE SERVICES MANAGER
SEIU
LMCEA
SEIU
LMCEA
LMCEA
LMCEA
hourly
bi- weekly
monthly
annual
52. 6417
4, 211
9, 125
109, 45
55. 2736
4,22
9, 581
114, 969
58. 0376
4, 643
10, 060
120, 718
60. 9397
4, 875
10, 563
126, 755
63. 9864
5, 119
11, 091
133, 092
65 BUDGET MANAGER
SENIOR ACCOUNTANT -
POLICE OFFICER
LMCEA
LMCEA
SWORN
hourly
bi- weekly
monthly
annual .
53. 9579
4, 317
9, 353
112232
56. 6561
4, 532
9, 820
117, 845
59. 4885
4, 759
10, 311
123, 76
62. 4630
4, 997
10, 827
129, 923
65. 5864
5, 247
11, 368
136, 420
66 hourly
bi- weekly
monthly
annual
55. 3069
4,25
9, 587
115, 038
58. 0720
4, 646
10, 066
120, 790
60. 9758
4, 878
10, 569
126, 830
64. 0245
5, 122
11, 098
133,71
67. 2262
5, 378
11, 653
139, 831
67 COMMUNITY SERVICES SUPERVISOR `
CYBER SECURITY OFFICER
GIS ADMINISTRATIVE ENGINEER
HUMAN RESOURCES MANAGER
INFORMATION SYSTEMS ENGINEER II
PARKS AND RECREATION MANAGER,
SENIOR MANAGEMENT ANALYST .
SPECIAL DISTRICTS MANAGER - .
LMCEA
LMCEA
LMCEA
EXEMPT :
LMCEA
LMCEA
LMCEA
LMCEA
hourly
bi- weekly
monthly
annual
56. 6895
4, 535
9, 826
117, 914
59.242
4, 762
10, 318
123, 810
62. 5002
5; 000
10, 833
130, 00
65.257
5; 250
11, 375
136, 501
68. 9063
5,13
11, 944
143, 325
68 PERMIT AND PLAN CHECK SUPERVISOR
POLICE CORPORAL
LMCEA
SWORN
hourly
bi- weekly
monthly
annual
58. 1066
4, 649
10, 072
120, 862
61. 0122
4, 881
10, 575
126, 905
64. 0626
5, 125
11,04
133, 250
67. 2659
5, 381
11, 659
139, 913
70. 6293
5, 650
12, 242
146, 909
69 SENIOR PLANNER
UTILITY PLANT SUPERVISOR
UTILITY MAINTENANCE SUPERVISOR
LMCEA
LMCEA
LMCEA
hourly
bi- weekly
monthly
annual
59.593
4, 765
10, 324
123, 883
62. 5374
5, 003
10, 840
130, 078
65.645
5, 253
11, 382
136, 582
68. 9475
5,16
11, 951
143, 411
72. 3947
5, 792
12, 548
150, 581
70 ASSOCIATE ENGINEER SEIU hourly
bi- weekly
monthly
annual
61. 0486
4, 884
10, 582
126, 981
64. 1011
5, 128
11,11
133, 30
67. 3058
5, 384
11, 666
139, 96
70. 6713
5, 654
12, 250
146, 996
74. 2047
5, 936
12, 862
154, 36
71 INFORMATION SYSTEMS ENGINEER III
PARKS AND REC SUPERINTENDENT.
LMCEA
LMCEA
hourly
bi- weekly
monthly
annual
62. 5750
5, 006
10, 846
130,56
65. 7034
5, 256
11, 389
136, 63
68. 9886
5,19
11, 958
143, 496
72. 4378
5, 795
12, 556
150, 671
76. 0598
6, 085.
13,84
158, 204
72 MAINTENANCE SUPERINTENDENT
POLICE SERGEANT
LMCEA
SWORN
hourly
bi- weekly
monthly
annual
64. 1392
5, 131
11,17
133, 410
67. 3461
5, 388
11, 673
140, 080
70.135
5, 657
12, 257
147, 084
74. 2489
5, 940
12, 870
154, 438
77. 9614
6, 237
13, 513
162,60
73 ASSISTANT CHIEF BUILDING OFFICIAL LMCEA hourly
bi weekl y '
monthly
annual
65. 7424
5 259°
11, 395
136, 744
69. 0296
5,22
11, 965
143, 582
72. 4812
5, 798.
12, 563
150, 761
76. 1051
6, 088
13,92
158, 299
79. 9104
6, 393
13, 851
166, 214
74 ACCOUNTING MANAGER
CITY CLERK
PRINCIPAL PLANNER
SENIOR CIVIL ENGINEER
LMCEA
EXEMPT
LMCEA
LMCEA
hourly
bi- weekly
monthly
annual
67. 3863
5, 391
11, 680
140,63
70.555
5, 660
12, 264
147,1
74. 2928
5, 943
12, 877
154, 529
78. 0077
6, 241
13, 521
162, 256
81. 9079
6, 553
14,97
170, 368
Attachment " 75 D"
FOR REFERENCE USE ONLY
CITY OF LATHROP
GRADE -STEP TABLE
Eff. 10/2/ 2026
Adopted by Resolution No. 26-
G ' , E CL SSIFIC' TI• N UNIT STE • 1 STE • 2 STE • 3 STE' STE' S 75 hourly 69. 0711 72. 5244 76. 1503 79, 9580 83. 9558
bi- weekly" 5,26 5, 802. 6, 092 6, 397 6, 716
monthly 11, 972 12, 571 13,99 13, 859 14, 552
annual., 143, 668 150, 851 158, 393 166, 313 174, 628
76 CONSTRUCTION SUPERINTENDENT
DEPUTY DIRECTOR OF PARKS, REC &
LMCEA hourly 70.974 74. 3375 78. 0541 81. 9570 86. 0547 MAINT SERVICES LMCEA bi- weekly 5, 664 5, 947 6, 244 6, 557 6, 884 FINANCE MANAGER LMCEA monthly 12, 272 12, 885 13, 529 14, 206 14, 916 PROJECT MANAGER LMCEA annual 147, 259 154, 622 162, 352 170, 471 178, 994
WATER OPS SUPERINTENDENT LMCEA
WW, RECYCLED WATER, ENVIRONMENTAL
OPERATIONS SUPERINTENDENT LMCEA
77 ASSISTANT C1lY ATTORNEY EXEMPT hourly 72. 5671 76. 1958 80. 0055 84. 0056 88. 2061 bi- weekly 5, 805 6, 096 6, 400 6, 720 7, 056
monthly 12, 578 13, 207 13, 868 14, 561 15, 289
annual 150, 940 158, 47 166, 411 174, 732 183, 469.
78 DEPUTY FINANCE DIRECTOR LMCEA hourly 74. 3818 78. 1005 82. 0058 86. 1059 90. 4115 bi- weekly , 5, 951 6, 248 6, 560 6, 888 7, 233
monthly 12, 893 13, 537 14, 214 14, 925 15, 671
annual 154, 714 162, 449 170, 572 179,00 188, 056
2026 Compensation Limits for Classic and PEPRA Members CalPERS 79 ECONOMIC DEV ADMINISTRATOR LMCEA hourly 76. 2413 80. 0530 84. 0562 88. 2588 92. 6716 LAND DEVELOPMENT MANAGER - LMCEA bi- weekly 6, 099 6, 404 6, 724 7, 061 7, 414 monthly 13, 215 13, 876 14, 570 15, 298 16, 063
annual 158, 52 166, 510 174, 837 183, 578 192, 757
80 ASSISTANT COM DEV DIRECTOR LMCEA hourly 78. 1471 82. 0545 86. 1572 90. 4650 94.884' CHIEF PLANNING OFFICIAL LMCEA bi- weekly 6, 252 6, 564 6, 893 7, 237 7, 599 PRINCIPAL ENGINEER LMCEA monthly 13, 545 14, 223 14, 934 15, 681 16, 465 annual 162, 546 170, 673 179, 207 188,67 197, 56
81; CHIEF BUILDING OFFICIAL EXEMPT hourly, 80. 1011 84. 1062 88. 3119 92. 7272 97. 3633 CHIEF INFORMATION OFFICER EXEMPT bi- weekly 6, 408 6, 728 7, 065 7, 418 7,89 POLICE LIEUTENANT SWORN monthly 13, 884 14, 578 15, 307 16, 073 16, 876 annual 166, 610 174, 91 183, 689 192, 873 202, 516
82 ASSISTANT PUBLIC WORKS DIRECTOR LMCEA hourly 82. 1034 86. 2090 90. 5190 95. 0449 99. 7976 bi- weekly 6, 568 6, 897 7, 242 7, 604 7, 984
monthly 14, 231 14, 943 15, 690 16, 474 17, 298
annual 170, 775 179, 315 188, 20 197, 693 207, 59
83 SENIOR CONSTRUCTION MANAGER EXEMPT hourly. 84. 1562 88. 3637 92. 7820 97. 4206' 102. 2920 bi- weekly 6, 732 7, 069 7, 423 7,94 8, 183
monthly 14, 587 15, 316 16, 082 16, 886 17, 731
annual 175, 045 183, 796. 192, 986 202, 635 212, 767
84 POLICE CAPTAIN SWORN hourly 86. 2598 90. 5731 95. 1014 99. 8563 104. 8497 bi- weekly 6, 901 7, 246 7, 608 7, 989 8, 388
monthly 14, 952 15, 699 16, 484 17, 308 18,74
annual 179, 420 188, 392 197, 811 207, 701 218, 07
85 DIRECTOR OF GOVT SERV/ CITY CLERK EXEMPT hourly 88. 4162 92. 8373 97. 4791 102. 3531 107. 4706 DIRECTOR OF HUMAN RESOURCES EXEMPT bi- weekly 7, 073 .' 7, 427 7,98 8, 188 8, 598 DIRECTOR OF INFORMATION SYSTEMS EXEMPT monthly 15, 325 16, 092 16, 896 17, 741 18, 628 DIRECTOR OF PARKS, REC & MAINT SERV EXEMPT _ annual 183, 906 193,02 202, 757 212, 894 223, 59 86 CITY ENGINEER EXEMPT hourly 90. 6266 95. 1582 99.159 104. 9118 110.574 bi- weekly 7, 250 7, 613 7, 993 8, 393 8,13
monthly 15, 709 16, 494 17, 319 18,85 19, 094
annual 188, 503 197, 929 207, 825 218,16 229, 127
87 DIRECTOR OF FINANCE EXEMPT hourly - 92. 8925 97. 5371 102: 4141 107. 5345 112. 9114 bi= weekly 7, 431 7,803 8, 193 8, 603 9, 033
monthly 16,01 16, 906 17, 752 18, 639 19, 571
annual. 193, 216 202, 877 213, 021'. 223, 672 234, 856
Attachment " 76 D"
FOR REFERENCE USE ONLY
CITY OF LATHROP
GRADE - STEP TABLE
Eff. 10/2/ 2026
Adopted by Resolution No. 26 -
GRADE CLASSIFICATION UNIT STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 88 DIRECTOR OF COMMUNITY
DEVELOPMENT
DIRECTOR OF PUBLIC WORKS
EXEMPT
EXEMPT
hourly
bi- weekly
monthly
annual
95. 2148
7, 617
16, 504
198, 047
99.754
7, 998
17, 329
207, 949
104. 9742
8, 398
18,96
218, 346
110. 2229
8,18
19,05
229,64
115. 7341
9, 259
20, 061
240, 727
89 PUBLIC WORKS DIR/ CITY ENGINEER EXEMPT hourly
bi- weekly
monthly .
annual
97. 5953
7, 808
16, 917
202, 998
102. 4749
8, 198
17, 762
213, 148
107. 5988
8, 608
18, 650
223; 805
112. 9788
9, 038
19, 583
234, 996
118. 6275
9, 490
20, 562
246, 745
90 DEPUTY CITY MANAGER EXEMPT hourly
bi- weekly
monthly
annual
100. 0352
8, 003
17, 339
208, 073
105. 0367
8, 403
18, 206
218, 476
110. 2886
8,23
19,17,
229, 400
115. 8032
9, 264
20, 073
240, 871
121: 5933
9, 727
21, 076
252, 914
91 ASSISTANT CITY MANAGER EXEMPT hourly
bi- weekly
monthly
annual
102. 5360
8, 203
17, 773
213,75
107. 6625
8, 613
18, 662
223, 98
113. 0460
9, 044
19, 595
235, 136,
118. 6985
9, 496
20, 574
246, 893
124. 6333
9,71
21, 603
259,37
92 hourly
bi- weekly
monthly
annual
105. 1067
8, 409
18, 219
218, 622
110. 3626
8,29
19,30
229, 554
115. 8741
9, 270
20, 085
241, 08
121. 6653
9, 733
21, 089
253, 064
127. 7485
10, 220
22, 143
265, 717
93 hourly
bi- weekly
monthly
annual
107. 7346
8, 619
18, 674
224, 088
113:123
9, 049
19, 606
235,74
118. 7697
9, 502
20, 587
247, 041
124. 7069
9,77
21, 616
259, 30
130. 9484
10, 476,
22, 698
272, 373
94 hourly
bi- weekly
monthly
annual
110. 4234
8,34
19,40
229, 681
115. 9471
9, 276
20, 098
241, 170
121. 7383
9, 739
21, 101
253,16 '
127. 8337
10, 227
22, 158
265, 894
134. 2212
10, 738
23,65
279, 180
95 hourly
bi- weekly
monthly
annual
113.730
9, 054
19, 617
235; 400
118. 8305
9, 506
20, 597
247, 168
124. 7799
9,82
21, 629
259, 542
131. 0092
10, 481
22, 708
272, 499
137. 5669
11, 005
23, 845
286, 139
96 hourly
bi- weekly
monthly
annual
116. 0078
9, 281
20, 108
241;96
121: 8114
9, 745
21, 114
253, 368
127. 8945
10, 232
22, 168
266, 021
134. 2942
10, 744
23,78
279, 332
141. 0101
11, 281
24, 442
293, 301
CONTRACT
POLICE CHIEF EXEMPT annual 287, 555
CITY ATTORNEY EXEMPT annual 299, 09
CITY MANAGER EXEMPT annual 320, 961
Changes
Add:
ANIMAL CENTER REG. VET TECH
Remove:
SEIU Grade 45
Attachment "D"
77 PAGE LEFT
INTENTIONALLY
BLANK
78 ITEM 4. 6
CITY MANAGER' SREPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM:
RECOMMENDATION:
APPROVE TEMPORARY STREET CLOSURES FOR
THE LATHROP CHRISTMAS PARADE AND TREE
LIGHTING ON DECEMBER 5, 2026
Adopt Resolution. to Approve Temporary Street
Closures for the Lathrop Christmas Parade and
Tree Lighting on December 5, 2026, for
Thomsen Road, 7 Street, and 5th Street From
4: 00 p. m. to 9: 00 p. m.
SUMMARY:
On December 5, 2026, the City of Lathrop will host the annual Christmas Parade and Tree Lighting. The parade will begin at 5: 00 p. m. on Thomsen Road heading east; turn north onto 5th Street; and turn west onto J Street where it will conclude in the Grace Community Church parking lot at 850 J Street. The Parks and Recreation Department will coordinate the route and the temporary street closures with Public Works, Lathrop Police Department, and Lathrop Manteca Fire District. Since the parade will utilize the entire street at these locations, staff recommends Council approve temporary street closures.
BACKGROUND:
On December 5, 2026, the Parks and Recreation Department will be hosting the annual Christmas Parade and Tree Lighting. This year' stheme is " Santa Palooza".
The event will begin with the parade at 5: 00 p. m. at the entrance of the Manteca Unified School District Annex parking lot located at 735 Thomsen Road, where entries will be staged, follow Thomsen Road; turn north onto 5th Street; turn west onto J Street; and conclude in the Grace Community Church parking lot located at 850 J Street. The Judges Review Stand will be located along 5th Street in front of the Senior Center. The event will continue with the Christmas Tree Lighting beginning at 6: 30 p. m. in the parking lot of the Lathrop Senior Center on 5th Street.
The Parks and Recreation Department will coordinate the temporary street closures with Public Works, Lathrop Police Department, and Lathrop Manteca Fire District. To accommodate the event, temporary street closures will be in effect from 4: 00 p. m. to 9: 00 p. m. There will be access for Lathrop Police Department and Lathrop Manteca Fire District to enter in case of an emergency. Residents will receive a door hanger to notify them about the temporary street closures by City staff. Seventy- two hours prior to the parade, signs will be placed on the barricades along the parade route set on the side of the road to alert the. community about " No Parking" and " Street Closure". On the day of the parade, additional barricades will be set with advanced warning signs: " Road Closed Ahead" and " Detour Ahead". Approximately one hour prior, to the beginning of the parade, the actual " Road Closure" signs will be set in place. The Parks and Recreation Department and the Lathrop Police Department will 79 CITY MANAGER' SREPORT PAGE 2
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
TEMPORARY STREET CLOSURES FOR THE LATHROP CHRISTMAS PARADE AND TREE LIGHTING ON DECEMBER 5, 2026, FOR THOMSEN ROAD, 7 STREET, AND 5TH STREET
be present at all intersections to assist with traffic flow. At the conclusion of the parade, barricades will be collected.
To ensure no through traffic in the parade route, staff is requesting temporary closures of the following streets:
Thomsen Road from 5th Street to Cambridge Drive
J Street from Avon Street and 5th Street
5th Street from J Street to Thomsen Road
This temporary closure will take place on Saturday, December 5, 2026, from approximately 4: 00 p. m. to 9: 00 p. m. for the purpose of presenting the annual Christmas Parade and Tree Lighting.
REASON FOR RECOMMENDATION:
The adoption of this resolution will approve the temporary street closures to allow staff to facilitate the 2026 Christmas Parade and Tree Lighting event.
FISCAL IMPACT:
Expenses associated with the temporary road closures are approximately $ 8, 600.
These expenses have been accounted for in the Council approved Fiscal Year 2026- 27 budget.
ATTACHMENTS:
A. Resolution to Approve the Temporary Street Closures for the Lathrop Christmas Parade and Tree Lighting on December 5, 2026, for Thomsen Road, J Street, and 5th Street
B. Event Route Map of Street Closures Taking Place from Approximately 4: 00 p. m. to 9: 00 p. m. for the 2026 Christmas Parade and Tree Lighting Event 80 CITY MANAGER' S REPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
TEMPORARY STREET CLOSURES FOR THE LATHROP CHRISTMAS PARADE AND TREE LIGHTING ON DECEMBER 5, 2026, FOR THOMSEN ROAD, J STREET, AND 5TH STREET
APPROVALS:
Zo ff
Todd Sebastian Date
Director of Parks and Recreation
1/ 501146.
BractTaylor Date
Public Works Director/ City Engineer
en Sea
hief of Police
Thomas Hedegard
Deputy City Manager
a
Michael King
Assistant City Manager
Salvador Navarrete
City Attorney
6/ 20a-4
Date
liC/ 2 7 co
Date
1to - 2ozc,
Date
9 —/7 -' Le; Lt
Date
q • zz- zto,
Ste en J. Salvatore Date
City Manager
81 RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE TEMPORARY STREET CLOSURES FOR THE LATHROP CHRISTMAS PARADE ON DECEMBER 5, 2026, FOR THOMSEN ROAD, J STREET, AND 5TH STREET
WHEREAS, on Saturday, December 5, 2026, the City of Lathrop will host the annual Christmas Parade and Tree Lighting event; and
WHEREAS, on Saturday, December 5, 2026, from approximately 4: 00 p. m. to 9: 00 p. m., temporary closures will take place on:
Thomsen Road from 5th Street to Cambridge Drive
J Street from Milestone Drive and 5th Street
5th Street from J Street to Thomsen Road
and
WHEREAS, the City of Lathrop Public Works Department shall set barricades on the side of the road to alert the community about areas of closure seventy- two hours in advance of the parade; and
WHEREAS, advanced temporary signage will be placed on the streets identifying the temporary closures from approximately 4: 00 p. m. to 9: 00 p. m. on December 5, 2026; and
WHEREAS, the Lathrop Police Department shall help at intersections for traffic flow during the temporary street closures and the Lathrop Manteca Fire District will be informed of the parade route.
NOW, THEREFORE, BE IT RESOLVED that pursuant to California Vehicle Code Section 21101, subdivision ( e), the City Council of the City of Lathrop does hereby approve temporary closure of:
Thomsen Road from 5th Street to Cambridge Drive
J Street from Milestone Drive and 5th Street
5th Street from J Street to Thomsen Road
on Saturday, December 5, 2026, from approximately 4: 00 p. m. to 9: 00 p. m. for the purpose of presenting the annual Christmas Parade and Tree Lighting. 82 The foregoing resolution was passed and adopted this 12th day of October, 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 83 EVENT ROUTE MAP OF STREET CLOSURES TAKING PLACE FROM APPROXIMATELY 4: 00 P. M. TO ATTACHMENT B 9: 00 P. M. FOR THE 2026 CHRISTMAS PARADE AND TREE LIGHTING EVENT LEGEND
CAMBRIDGE DRIVE
THOMSEN ROAD
PARADE ROUTE
STREET CLOSURE
LPD ASSISTANCE
84 ITEM 4. 7
CITY MANAGER' SREPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
i
ITEM: APPROVE THE SUBMITTAL OF A GRANT
APPLICATION TO THE CALIFORNIA STATE
DEPARTMENT OF PARKS AND RECREATION
FOR THE STATEWIDE REVITALIZATION
PROGRAM ( SPP) FOR GRANT FUNDING FOR A
FUTURE COMMUNITY CENTER• AND PARK
RECOMMENDATION: Adopt a Resolution to Approve the Submittal of a Grant Application to the California State
Department of Parks and Recreation in the
Amount of $ 8. 5 Million Dollars for Statewide
Revitalization program ( SPP) for Grant
Funding for a Future Community Center and
Park
SUMMARY:
The City is seeking up to $ 8. 5 million in grant funding to support development of the future Lathrop Community Center and Park project. The proposed improvements include a community center, multiple sports fields, playground and fitness equipment, landscaping, field lighting, an outdoor event space, and other site improvements intended to enhance safety, accessibility, and recreational opportunities for the community.
Adoption of the resolution is required as part of the SPP grant application and will authorize the City Manager, and/ ortheir designee, to submit the application, execute required grant documents, and administer the project in compliance with applicable State and federal requirements.
Staff recommend that the City Council adopt a resolution to authorize the City Manager, and/ ortheir designee, to submit a grant application to the California Natural Resources Agency for funding through the Statewide Park Development and Community Revitalization Program ( SPP), funded through Proposition 4 Climate Bond resources.
BACKGROUND:
The Statewide Park Development and Community Revitalization Program is a competitive grant program administered by the California Department of Parks and Recreation that provides funding for new parks and recreational opportunities in critically underserved communities throughout California. Approximately $ 188. 5 million is available for Round 5 of the program. Grant requests may range from 200, 00 to $8. 5 million, and matching funds are not required.
The Parks and Recreation Department is preparing an application to request $ 8. 5 million in SPP grant funding for the development of the new Lathrop Community 85 CITY MANAGER' S REPORT PAGE 2
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE THE SUBMITTAL OF A GRANT APPLICATION TO THE
CALIFORNIA STATE DEPARTMENT OF PARKS AND RECREATION FOR
THE STATEWIDE REVITALIZATION PROGRAM ( SPP) FOR GRANT
FUNDING FOR A FUTRUE COMMUNITY CENTER AND PARK
Center and Riverfront Park site. The proposed project will provide new recreational infrastructure, including sports fields, playground and fitness amenities, landscaping, lighting, and an amphitheater.
As a requirement of the grant program, applicants must provide a resolution adopted by their governing body authorizing submission of the application and designating an authorized representative to act on behalf of the City.
REASON FOR RECOMMENDATION:
Staff recommend adoption of the authorizing resolution to allow the City to pursue up to $ 8. 5 million in State grant fundingfor the Lathrop Community Center and Riverfront Park project.
The proposed improvements are anticipated to expand recreational opportunities, increase accessibility and utilization of sports fields, support future community programming, and contribute to the overall quality of life for Lathrop residents.
The grant funding would provide an additional resource to support development of the project and reduce reliance on local funding sources. The resolution will also designate the City Manager and/ ortheir designee, including the Director of Parks and Recreation, as authorized representatives to submit the grant application, execute required agreements and certifications, and administer the grant and project requirements.
FISCAL IMPACT:
There is no direct impact on the City' sGeneral Fund or operating budget associated with submitting the SPP grant application. The City will request up to $ 8. 5 million in SPP grant funding for the proposed three- yar grant term. Grant awards are anticipated to be announced in June 2027, with the three- year grant term expected to commence approximately July 2027 and continue through July 2030.
ATTACHMENTS:
A. Resolution to Approve the Submittal• of a Grant Application to the California State Department of Parks and Recreation in the Amount of $8. 5 Million Dollars for Statewide Revitalization program ( SPP) for Grant Funding for a Future Community Center and Park
B. Statewide Park Development and Community Revitalization Program Flyer C. Statewide Revitalization program and Community Revitalization, Program Project application form.
86 CITY MANAGER' S REPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE THE SUBMITTAL OF A GRANT APPLICATION TO THE
CALIFORNIA STATE DEPARTMENT OF PARKS AND RECREATION FOR
THE STATEWIDE REVITALIZATION PROGRAM ( SPP) FOR GRANT
FUNDING FOR A FUTRUE COMMUNITY CENTER AND PARK
APPROVALS:
v.-) ! O . S. 2. 02. 6
Todd Sebastian Date
Parks and Recreation Director
Cari Ja
Finance ector
Thomas Hedegard
Deputy City Manager
iol, 5lap ` ,e,
Date
Date
Salvador Navarrete Date
City Attorney
v' -Ca -. Z..( 47
Stephen J. Salvatore Date
City Manager
87 RESOLUTION NO. 26 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE THE SUBMITTAL OF A GRANT APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF PARKS AND RECREATION IN THE AMOUNT OF $ 8. 5
MILLION DOLLARS FOR STATEWIDE REVITALIZATION PROGRAM ( SPP) FOR
GRANT FUNDING FOR A FUTURE COMMUNITY CENTER AND PARK
WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Revitalization Program Grant, setting up necessary procedures governing the application; and
WHEREAS, said procedures established by the, State Department of Parks and Recreation require the Applicant to certify by resolution the approval of the application before submission of said application to the State; and WHEREAS, successful Applicants will enter into a contract with the State of California to complete the Grant Scope project; and
WHEREAS, the City certifies that said Applicant has. or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project; and
WHEREAS, the City certifies that if the project is awarded, the Applicant has or will have sufficient funds to operate and maintain the project; and WHEREAS, the City certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and
WHEREAS, the City delegates the authority to the City Manager and the Director of Parks and Recreation to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and
WHEREAS, the City agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve the submittal of a grant application to the California State Department of Parks and Recreation in the amount of $ 8. 5 million dollars for Statewide Revitalization Program ( SPP) for grant funding for a future community center and park.
88 The foregoing resolution was passed and adopted this 12th day of October 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 89 ATTACHMENT B
CALIFORNIA DEPARTMENT OF PARKS AND RECREATION
CLIMATE
BAND
W® 4vu armor
STM1 OF GtliOI1NY
Statewide Park Development
and
Community Revitalization Program
PROGRAM .GOAL
The Statewide Park Program' s (SPP) goal is to create NEW PARKS and NEW. RECREATION OPPORTUNITIES in CRITICALLY UNDERSERVED COMMUNITIES across California.
Funding Type
DEVELOPMENT, and ACQUISITION &.
DEVELOPMENT combined.
Types of Projects
1. Create a NEW PARK
2. EXPAND an EXISTING PARK.
3. Renovate an EXISTING PARK
Eligible Applicants
1 Cities, counties, DISTRICTS,
2. Nonprofits with 501( c)( 3) status,
and
3. JOINT POWERS AUTHORITIES
one member must be either an
eligiblecity, county or DISTRICT)
vb tr air' st 1cc 400dFm as
Application Deadline
December 17, 2026
Amount Available
188. 5 million_ approximately.
Maximum Grant. Request
8.5 million
Minimum Grant Request
200, 00
Eligible RECREATION FEATURE Examples:
Aquatic center, amphitheater, athletic fields and courts,, sensory play area, community gardens, dog park, outdoor fitness areas, equestrianand golf courses, rock climbing wall, picnic areas, playgrounds, skate parks, farmers market, public art, etc Additional eligible RECREATION FEATURE examples are available in the SPPApplication Guide: www: parks. ca. gov/ spp.
Words and terms appearing in SMALL CAPS are defined in the SPP Application Guide.
PROGRAM WEBSITE
www. parks. ca.ov/ s p
90 ATTACHMENT C
State of California — Natural Resources Agency
DEPARTMENT OF PARKS AND RECREATION
Office of Grants. and Local Services
STATEWIDE PARK DEVELOPMENT AND, COMMUNITY REVITALIZATION PROGRAM
PROJECT APPLICATION FORM
PROJECT NAME
Lathrop` Community Center and Riverfront. Park
A. REQUESTED GRANT AMOUNT
B. OTHER FUNDING SOURCES ( DPR
C. TOTAL PROJECT COST ( A+B)
8, 500, 00.
859) $
8, 500, 00.
PROJECT. SITE. NAME and PHYS. ICAL
ADDRESS where project is located
including zip code)
808 Dos Reis Road, Lathrop, CA 95330
PROJECT SITE INFORMATION
simple. by. APPLICANT
Site acres:
feet for -trail
year lease or
m all that apply)
Owned in fee
Current Park
Proposed Acquisition
Proposed Acquisition
Available ( or
easement
TURN - KEY Project.
of acres
of linear
will be available) under a
NEAREST CROSS STREETS
Spartan Way and Stanford Crossing •
COUNTY OF PROJECT LOCATION
San Joaquin
APPLICANT NAME ( entity applying for thegrant)- andMAILING ADDRESS City of Lathrop .
390 Towne Centre Dr., Lathrop, CA 95330
AUTHORIZED REPRESENTATIVE
as shown in Resolution
NAME
Stephen J. Salvatore -
TITLE
City- Manager
EMAIL. ADDRESS
Citymanager@ci. lathrop. ca.. us
PHONE NUMBER
209 941- 7200
APPLICATION CONTACT
NAME -
Todd. Sebastian, CPRP
TITLE
Director, Parks ans Recreation Department
EMAIL ADDRESS
tsebastian@ci. lathrop. us. ca
PHONE NUMBER
209 941- 7370
GRANT CONTACT
For administration of grant if awarded ( if different from AUTHORIZED REPRESENTATIVE) NAME
Todd Sebastian,. CPRP
TITLE
Director, Parks ans Recreation Department
EMAIL ADDRESS
tsebastian@ci. Iathrop. us. ca
PHONE NUMBER
209 941- 7370
GRANT SCOPE !: represent and warrant that this APPLICAT ONdescribesthe intended use of the requested GRANT to complete the items listed in the attached DPR 832C, Grant Scope/ Cost Estimate Form. I declare under penalty of perjury, under the laws of the State of California, that the information contained in this APPLICATION, including required attachments, is accurate.
AUTHORIZED REPRESENTATIVE SIGNATURE
AS SHOWN IN RESOLUTION)
DPR 832A ( New 8/ 2026)( Word to PDF 8/ 1. 9/ 2026)
Stephen J. Salvatore, City Manager
PRINTED NAME AND TITLE DATE
91 PAGE LEFT
INTENTIONALLY
BLANK
92 ITEM 4. 8
CITY MANAGER' S REPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM: APPROVAL OF AGREEMENT BETWEEN THE CITY OF
LATHROP AND MANTECA UNIFIED SCHOOL
DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER
SERVICES
RECOMMENDATION: Adopt Resolution to Approve Agreement between the City of Lathrop and Manteca Unified School
District to Provide School Resource Officer Services
for 2026-027 School Year through the 2028-029
School Year
SUMMARY:
The Lathrop City Council approved four ( 4) School Resource Officers ( SRO) as part of the Lathrop Police Department. The Lathrop Police Department currently assigns two ( 2) SROs to Manteca Unified School District public school campuses in the City of Lathrop. Having an SRO on campus enhances student and staff safety and fosters positive relationships between law enforcement and the school community.
The proposed agreement outlines the responsibilities of each party involved including indemnification to address potential liability associated with providing the SRO services.
Staff recommends City Council approve the agreement between the City of Lathrop and Manteca Unified School District to provide school resource officer services for the 2026-027 school year through the 2028-029 school year.
BACKGROUND:
The City of Lathrop' s City Council recognizes the importance of school safety and approved four ( 4) SROs as part of the Lathrop Police Department. The SRO' s primary focus is to provide law enforcement presence at the school campuses, promote positive relationships between law enforcement and students, and foster a partnership with the school' s administration to create a safer learning environment.
The Lathrop Police Department currently assigns two ( 2) SROs to Manteca Unified School District public school campuses, in the City of Lathrop. The City of Lathrop and Manteca Unified School District are aligned with their shared commitment to prioritize the safety and welfare of the students and the school community. The proposed agreement outlines the responsibilities of each party and establishes mutual indemnification to address potential liability associated with providing SRO services.
93 CITY MANAGER' S REPORT PAGE 2
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
AGREEMENT BETWEEN THE CITY OF LATHROP AND MANTECA UNIFIED
SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES REASON FOR RECOMMENDATION:
The Lathrop Police Department currently assigns two ( 2) School Resource Officers to Manteca Unified School District public school campuses. The proposed agreement outlines the responsibilities of each party and establishes mutual indemnification to address potential liability associated with providing the SRO services.
FISCAL IMPACT:
The personnel cost of the School Resource Officers assigned to Manteca Unified School District is included in the City of Lathrop' sFY 26/7 adopted budget. Future fiscal years budgets for personnel costs are subject to Council approval.
ATTACHMENTS:
A. Resolution to Approve Agreement between the City of Lathrop and Manteca Unified School District to Provide School Resource Officer Services for the 2026-027 School Year through the 2028-029 School Year
B. Agreement between the City of Lathrop and Manteca Unified School District to Provide School Resource Officers for the 2026-027 School Year through the 2028-029 School Year
94 CITY MANAGER' S REPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
AGREEMENT BETWEEN THE CITY OF LATHROP AND MANTECA UNIFIED
SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES APPROVALS:
ephen Sealy
Chief of Police
Cari Jame
Finance D - ctor
7/ ud/ 2oz6
Date
o/ ala_ ztt
Date
D / C1 -Z
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete Date
City Attorney
Stephen J. Salvatore Date
City Manager
95 RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE AN AGREEMENT BETWEEN THE CITY OF LATHROP AND MANTECA
UNIFIED SCHOOL DISTRICT TO PROVIDE SCHOOL RESOURCE OFFICER SERVICES FOR THE 2026-027 SCHOOL YEAR THROUGH THE 2028-029
SCHOOL YEAR
WHEREAS, the City Council approved four ( 4) School Resource Officers ( SRO) as part of the Lathrop Police Department; and
WHEREAS, the Lathrop Police Department currently assigns two ( 2) SROs to Manteca Unified School District public school campuses in the City of Lathrop; and WHEREAS, the SRO' sprimary focus is to provide law enforcement presence at the school campuses, promote positive relationships between law enforcement and students, and foster a partnership with the school' sadministration to create a safer learning environment; and
WHEREAS, the City of Lathrop and Manteca Unified School District are aligned with their shared commitment to prioritize the safety and welfare of the students and the school community; and
WHEREAS, the proposed agreement outlines the responsibilities of each party and establishes mutual indemnification to address potential liability associated with providing the SRO services; and
WHEREAS, the personnel cost of the School Resource Officer assigned to Manteca Unified School District is included in the City of Lathrop' sFY 26/7adopted budget. Future fiscal years budgets for personnel costs are subject to Council approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lathrop does hereby approve the proposed Agreement between the City of Lathrop and Manteca Unified School District to Provide School Resource Officer Services for the 2026-027 School Year through the 2028-029 School Year.
Resolution No. Page 1 of 2
96 PASSED AND ADOPTED this 12th day of October 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
PAUL AKINJO, MAYOR
ATTEST: APPROVED AS TO FORM:
T ->e -
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney Resolution No. Page 2 of 2
97 INTERAGENCY AGREEMENT FOR SCHOOL RESOURCE OFFICERS
This Agreement, dated for convenience this _ day of , 2026, is by and between MANTECA UNIFIED SCHOOL DISTRICT (" District") and the CITY OF LATHROP, a California Municipal Corporation (" City"). The City and District may be referred to herein as " Party" or collectively " Parties".
RECITALS
WHEREAS, the City will assign two ( 2) Lathrop Police Department Officers as School Resource Officers ( SRO) to its District public school campuses on a rotational basis; and WHEREAS, the terms and conditions of the Agreement are intended to apply for the next three (3) school years ending in June of 2029; and
WHEREAS, the Parties anticipate the assigned officers' off -campus duties and travel between campuses will take the officers off -campus and result in the lack of the presence of an officer and marked vehicle during such times; and
WHEREAS, the Parties agree that the absence ofthe assigned officer and/ orthe patrol vehicle from a school campus shall not be considered a breach of this Agreement; and NOW, THEREFORE, in consideration of the recitals, covenants, terms, and conditions in this Agreement, DISTRICT and the CITY agree as follows:
AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the City and District hereby agree as follows:
1. Defined Terms. Capitalized terms used in this Agreement are given the following meanings:
a. " City" means the City of Lathrop, a California municipal corporation and public body, its employees, agents and its invitees pursuant to applicable law. b. " District" means the Manteca Unified School District, its Board of Trustees, employees ( both full and part time), students and its invitees pursuant to applicable law.
c. " Effective Date" means this Agreement shall be effective upon the date of full execution hereof by the Parties.
d. " Agreement" means this Agreement, including the Recitals and the Exhibits. e. " SRO" means a School Resource Officer employed by the City and subject
98 to the City' s administration, supervision and control.
2. Responsibilities of School Resource Officers.
a. Provision of SROs. At no cost to the District, the City shall provide School Resources Officers (" SROs") at the District' sschools for the days and hours described below.
b. SRO Purpose. The City recognizes the primary role and assignment for the SROs is to provide services to the District within Lathrop City limits as outlined in this Agreement. The City' s
Police Department will endeavor to ensure those officers assigned as SROs will not be routinely used to provide other law enforcement services not directly linked to the SRO program. However, both the Parties recognize and acknowledge the primary function of each officer assigned as an SRO is that of a Police Officer. As each SRO generally wears a police uniform and drives a marked police vehicle, they may often be flagged down and/ or expected to take law enforcement action by the public. The City also recognizes in many instances when an SRO may not be available to respond to a request for a call for service from the District, a Police Officer normally assigned to patrol or not routinely assigned to function as an SRO may respond. In the event both District - assigned SROs are unavailable or out of the office, the remaining SRO Team will be available to respond to any calls for service made during the course of their normal workday. The Police Department agrees to continue to ensure calls for service for the District will be handled by an officer not assigned as an SRO to maintain the peace, ensure the protection of life and/ or property, or when delaying the call for service for an SRO would otherwise be unacceptable or impractical based on the circumstances. Assigned SROs may be pulled from their primary role due to emergency situations, minimum staffing requirements, and to assist in patrol operations within the City. In such situations, SROs will not be replaced until the situation has abated.
c. Control of SROs. The SROs shall be employees of the City and shall be subject to the administration, supervision, and control of the City. The SROs shall be subject to all personnel policies and practices of the Police Department, except as such policies or practices may be modified by the terms and conditions of this Agreement. The City' s
Police Department, in its sole discretion, shall have the power and authority to hire, discharge, and discipline SROs. District principal may request that, at the Chief of Police' s discretion, assign a different officer as the SRO for that school. d, Deployment. The SROs will rotate as assigned at Lathrop High School, Mossdale, Lathrop, and Joseph Widmer Jr. Elementary Schools. e. Duty Hours. Whenever reasonably possible, it is the intent of the Parties that the SROs' duty hours shall conform to the school day. The general operation of a school day consists of Monday through Friday, 7: 30 a. m. to 4: 00 p. m., may include school events, weekends, and evenings. Overtime is the sole discretion ofthe Police Department.
It is understood and agreed that the time spent by the SROs attending municipal court, juvenile court, and/ or criminal cases arising from and/ or out of their employment as an
99 SRO shall be considered as hours worked under this Agreement. f. Absence. In the event an SRO is absent from work, the SRO shall notify his or her supervisor in the City' s
Police Department and the Coordinator of Emergency
Preparedness and Safety .
g. Duties. The SROs duties will include, but not limited to, the following:
i) To be a resource for students which will enable them to be associated with a law enforcement figure and role model in the students' environment.
ii) To be a resource for teachers, parents and students for conferences on an individual basis dealing with individual problems or questions, particularly in the area of substance control.
iii) The SRO will share information with the administrator about person and' -conditions that pertain to campus safety concerns only as allowed by law.
iv) The SRO will be familiar with helpful community agencies, such as mental health clinics, drug treatment centers, etc., that offer assistance to dependency -and delinquency -prone youths and their families. Referrals will be made when necessary.
v) The SROs will wear approved department uniform, formal business attire or business casual with appropriate logos and name badges depending on the time of school year, the type of school activity or program, and the requests of the school and/ or police department. The Chief of Police and the principal shall jointly set expectations and resolve any disputes in this area. vi) The SROs will weartheir department authorized duty weapons in accordance with department policy.
h. Clain of Command.
i) As employees of the City' s
Police Department, SROs will be subject
to the chain of command of the Police Department.
ii) In the performance of their duties, SROs shall coordinate and communicate with the principal or the principals' designee of the school to which they are assigned.
i. . Transporting Students & Student. Information...
100
i) SROs shall not transport students in City' s
Police Department vehicles
except:
A) When the students are victims or witnesses of a crime, under arrest, truant or some other emergency circumstances exist. ii) If confidential student record information is needed by an SRO, but no emergency situation exists, the information may be released only as allowed by law.
3. . Insurance.
a. Liability Insurance. Each Party shall obtain and keep in place a policy or policies of general commercial liability insurance ( or acceptable self- insurance) written on an occurrence basis, that provides coverage for damage to property and injury to any person ( including death) that arises or occurs in connection with that Party' s activities under this Agreement. This liability policy shall be deemed primary and provide coverage for any property damage, bodily injury, personal injury and/ or death which occurs or is occasioned due in whole or in part to negligence by the Licensee in conjunction with the SROs duties as defined under this Agreement. Each Party' sliability policy shall name the other Party as an additionalinsured and shall include a cross -liability endorsement and waiver of the insurer' srights of subrogation against the other Party. The policy limits shall be at least in an amount no less than two million dollars ($ 2, 000,00) per occurrence and four million dollars ($ 4, 000,0) in annual aggregate. b. General Insurance Requirements. Each policy shall be issued by an insured licensed to do business in the State of California and having an A. M.
Best Company Rating of not less than an " A" and Financial Site Category of not less than " IX". Notwithstanding the foregoing, either Party may maintain the insurance coverage required under this Agreement through a joint -powers insurance cooperative in which the Party is a
member.
c. Proof of Insurance. Within fifteen ( 15) days after the Effective Date, the Parties shall furnish to each other a certificate of insurance for each policy of insurance required under this section ( each a " Certificate of Insurance") stating that the required insurance coverage is in full force and effect and naming the other Party as an additional insured. Within sixty ( 60) days of the Effective Date, each Party shall provide to the other Party copies of all policies of insurance and endorsements required under this section, which the receiving Party may review for compliance with this section. A Party that determines the other Party' s insurance does not satisfy the requirements of this section shall provide written notice of the deficiency to the other Party, which shall have thirty (30) days to cure the deficiency. No failure by a Party to review, fully review, or adequately review any policy received from the other Party, or to provide any notice of deficiency
101
regarding any such policy, shall be deemed or construed to constitute acceptance or a waiver of any failure by the other Party to comply with the requirements of this section.
d. Continuity of Coverage. Each Party, during the Term, must maintain in full force and effect, without any lapse in coverage, all policies of insurance that the Party must maintain under this section, whether through the original or any renewal or replacement policies. The Party whose insurance policy is being cancelled, for any reason, shall also notify the other Party in writing within two business days after learning of such cancellation.
e. Waiver and Release of Claims. Upon receipt by a Party of insurance proceeds attributable to any claim or liability for which the other Party is responsible, the receiving Party shall be deemed to have waived and released the other Party from such claim or liability, but only to the extent that such claim or liability is satisfied or paid by the net amount remaining after deducting the receiving Party' sreasonable costs of obtaining such proceeds, including, without limitation, any deductibles or reserves expended by the receiving Party.
f. Motor Vehicle Insurance. Each Party shall obtain and maintain under this section a policy or policies of liability insurance, written on an occurrence basis, providing coverage for all motor vehicles owned, leased, rented, or used by a Party in undertaking any activities under this Agreement Vehicle Policy"). Each Party' s
Vehicle Policy shall name the other Party as an
additional insured and shall include a cross -liability endorsement and a standard waiver of the insurer' srights of subrogation against the other Party.
Unless modified by the Insurance section of this Agreement, in no event shall a Party' sVehicle Policy provide coverage for damage to property and injury to any person ( including death) in an amount no less than two million dollars 2, 000,0) per occurrence and four million dollars ($ 4, 000,0) annual aggregate.
g. Workers' Compensation Insurance. Each Party shall obtain and maintain under this section a policy or policies of workers' compensation insurance in compliance with Section 3700 et seq. of the Labor Code and all other applicable requirements, including, without limitation, any laws as may be enacted or amended from time to time. Each Party' s
workers' compensation
insurance policy shall include a standard waiver of the insurer' srights of subrogation against the other Party.
h. Minimum Requirements. The requirements for insurance coverage in this section are to be deemed and construed as the minimum requirements for the insurance to be maintained by a Party. Notwithstanding anything to the contrary, each Party may maintain such additional insurance
102
coverage as such Party determines in its reasonable business judgment is required to adequately protect the interests of the Parties in connection with this Agreement.
4. Indemnification and Liability.
a. Indemnity. The District shall indemnify, defend, and hold harmless the City, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation ( including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with the assigned officer' sperformance of work or his or her failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the active negligence by the City, or the gross or willful misconduct of the assigned officer.
The City shall indemnify, defend, and hold harmless the District, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the active negligence by the City or the gross or willful misconduct of the assigned officer during the performance of work hereunder. In the event of concurrent negligence on the part of DISTRICT or any of its officers, directors, trustees, employees, agents or volunteers, and CITY or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law equity for such losses, fines, penalties, forfeiture, costs and damages shall be apportioned under the State of California' stheory of comparative negligence as presently established or as may be modified hereafter.
If the District rejects a tender of defense by the City and/ orthe assigned officer under this Agreement, and it is later determined that the City and/ orthe officer breached no duty of care and/ or was immune from liability, the District shall reimburse the City and/ or officer for any and all litigation expenses ( including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the City and/ or officer settles a liability claim, with or without participation by the District.
The Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the City or its assigned officer that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care ( including, without limitation, a duty to protect, a duty to deter and/ or a duty to intervene) by the City or the assigned officer and the absence of the assigned officer and/ or the patrol vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this
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Agreement neither the City nor its . assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.
INTEGRATION OF PRIOR TERMS AND CONDITIONS
This Agreement, including all recitals, constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorizedagent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Manager or City Attorney or equivalent. The indemnity sections shall survive termination or expiration of this Agreement.
b. Joint Defense. The Parties may agree in writing to a joint defense of any claim, action, or proceeding arising out of the joint acts or omissions of the Parties. Any such agreement may provide that the Parties may appoint agreed - upon legal counsel to defend such claim, action or proceeding. The Parties may equally bear the cost of any such joint defense and any amount paid by the Parties in settlement of, or as a result of a court judgment, arbitration or mediation of, the claim, action or proceeding. The Parties may equally share in any amount awarded to or received by the Parties in settlement of or as a result of a court judgment, arbitration or mediation of, the claim, action or proceeding. Neither Party may bind the other Party to any settlement of a claim, action, or proceeding without the express written consent of the other Party. c. Comparative Fault. In the event any settlement, court judgment, or arbitration, or mediation award allocates or determines the comparative fault of the Parties, either Party shall be entitled to reimbursement from the other Party, with respect to defense costs, settlement payments, judgments and awards, consistent with such comparative fault to the extent such settlement, judgment, award, payment or costs are not paid or reimbursed through insurance coverage that a Party is required to maintain pursuant to this Agreement.
d. Insurance Not a Limitation on Liability. A Party' sliability or responsibility under this Agreement shall not be limited by insurance coverage maintained by either Party.
e. Survival of Terms. With respect to any acts, omissions, and/ or incidents occurring prior to termination of this Agreement, the requirement that a Party indemnify, defend, and/ or hold the other Party harmless, or pay any amounts owing under this Agreement, shall survive.
f. . No Affirmative_ Duty' of Care/ Waiver of Immunity. The Parties
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acknowledge that it is not the intent of the Agreement to create a duty of care by the City or its assigned officer that they would not owe in the absence of the Agreement. The Parties agree that this Agreement does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/ or a duty to intervene) by the City or the assigned officer and the absence of the assigned officer and/ or the patrol vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither the City nor its assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.
5. Miscellaneous.
a. No Assignment Without Consent. Neither Party may assign any rights, duties, obligations, or privileges under this Agreement without the express written consent of both Parties.
b. Waiver of Rights and Obligations. No waiver of any right or obligation under this Agreement is effective unless executed in writing by the Party relinquishing the right or excusing the obligation. Any such waiver shall be limited to the specific right or obligation set out in the written waiver and shall not be a waiver of any other right or obligation under this Agreement. c. Non- Discrimin tion. No Party shall employ any discriminatory practices in its performance hereunder, including its employment practices, on the basis of sex, race, color, religion, national origin, ancestry, age, sexual orientation, or physical and mental disability.
d. Entire Agreement. All Exhibits attached hereto are incorporated in this Agreement by this reference. The written expression of this Agreement, including the recitals and the Exhibits, contains the entire understanding of the Parties with respect to this Agreement. No other statements, promises, or understandings of any kind not contained in this Agreement were made to or by either Party.
e. Interpretation. In interpreting this Agreement, it shall be deemed to have been prepared by the Parties jointly and no ambiguity shall be resolved against either Party on the premise that it or its attorneys were responsible for drafting this Agreement or any of its provisions.
f. California Law. This Agreement shall be governed by and the rights, duties, and obligations of the Parties and shall be determined and enforced in accordance with the laws of the State of California. The Parties further agree that any action or proceeding brought to enforce the terms and conditions of this Agreement shall be maintained in the county in which District' s administrative offices are located.
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g. Waiver. Failure by a Party to enforce any term, condition, restriction, or provision of this Agreement, in any certain instance or on any particular occasion, shall not be deemed a waiver of such enforcement right, with respect to that or any future breach of the same or any other term, condition, restriction or provision.
h. Successors and Assigns. This Agreement shall be binding upon and inure to the benefit of the Parties and their respective heirs, legal representatives, successors, and assigns.
i. Counterparts. This Agreement and all amendments and
supplements to it may be executed in counterparts, and all counterparts together shall be construed as one document.
j. Captions. The captions contained in this Agreement are for convenience only and shall not in any way affect the meaning or interpretation hereof nor serve as evidence of the interpretation hereof, or of the intention of the Parties.
k. Severabilitv. If any provision of this Agreement shall become illegal, null or void or against public policy, for any reason, or shall be held by a court of competent jurisdiction to be illegal, null or void or against public policy, the remaining provisions shall not be affected, provided that the economic and legal substance of the transactions contemplated herein are not affected in any manner materially adverse to any Party. In the event of any such determination, holding, or finding, the Parties agree to negotiate in good faith to modify this Agreement to fulfill as closely as possible the original intent and purposes hereof. To the extent permitted by law, the Parties hereby, to the same extent, waive any provisions of law that render any provision of this Agreement prohibited or unenforceable in any respect.
1. Modification. All modifications or amendments to this Agreement must be in writing and signed by the Parties.
m. Representation of Authority. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. Each Party warrants and represents that all of the actions, steps and/ or resolutions necessary to empower the signer to make and enter into this Agreement on behalf of each of the Parties has been fully and faithfully taken so as to authorize and bind each of the respective Parties to this Agreement.
i) An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Manager or City Attorney or equivalent.
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n. No Third Party Beneficiaries. The only parties to this Agreement are the City and District. This Agreement does not involve any third party beneficiaries, and it is not intended and will not be construed to benefit or be enforceable by any other person or entity.
o. No Joint Venture. Neither Party is authorized to assume or create any obligation on behalf of, in the name of, or binding upon the other Party, nor shall this Agreement in any way create, give rise to, or be deemed a joint venture
or partnership between the Parties.
p. Independent Contractor Status. This Agreement is by and between two independent entities and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, or association. q. Incorporation of Recitals and Exhibits. The Recitals and each Exhibit attached hereto are hereby incorporated herein by reference. r. Time Is of the Essence. Time is of the essence with respect to the Parties' obligations herein.
s. Further Actions. Each Party hereto shall execute, acknowledge, and deliver such additional documents, and take such further action( s), as may be reasonably required from time to time to carry out each of the provisions, and the intent, of this Agreement.
t. Force Maieure. In addition to specific provisions of this Agreement, performance by a Party hereunder shall not be in default, and all performance or other dates specified in this Agreement shall be extended, where the Party seeking the extension has acted diligently and delays or defaults are due to events beyond the reasonable control of the Party such as but not limited to: war; insurrection; strikes; lockouts; riots; floods; earthquakes; fires; casualties; acts of God; limitation of supplies; epidemics; quarantine restrictions; freight embargoes; lack of transportation; litigation; unusually severe weather; or any other causes beyond the control of or without the fault of the Party claiming an extension of time to perform. Not with standing anything to the contrary in this Agreement, an extension of time for any such cause shall be for the period of the forced delay and shall commence to run from the time of the commencement of the cause, if notice by the Party claiming such extension is sent to the other Party within thirty 30) days of the commencement of the cause.
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IN WITNESS OF THE FOREGOING, the undersigned execute this Agreement on behalf of the Parties.
6. Authority.
The signers of this Agreement have the capacity and are authorized to execute this Agreement as the representatives of their respective Parties, and to bind said Parties to the terms hereof. This Agreement is subject to the approval by each Party' slegislative body.
CITY OF LATHROP
By:
Stephen J. Salvatore
City Manager
APPROVED AS TO
FORM:
By:
Salvador Navarrete
City Attorney
MANTECA UNIFIED SCHOOL DISTRICT
By:
Name:
Title:
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ITEM 4. 9
CITY MANAGER' S REPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM:
RECOMMENDATION:
APPROVE A SOFTWARE SERVICE AGREEMENT
WITH RECTRAC, LLC DBA VERMONT SYSTEMS
FOR A RECREATION REGISTRATION
SOFTWARE MANAGEMENT SYSTEM FOR THE
PARKS AND RECREATION DEPARTMENT AND
APPROVE A BUDGET ADJUSTMENT
Adopt a Resolution to Approve a Software
Service Agreement with RecTrac, LLC dba
Vermont Systems to Provide a Recreation
Registration Software Management System for
the Parks and Recreation Department and
Approve a Budget Adjustment
SUMMARY:
The current software used by the Parks and Recreation Department to manage the registration of recreational activities for the public is in end - of -life status and unsupported, therefore requiring replacement. Through a competitive selection process RecTrac, LLC dba Vermont Systems was chosen to provide the Recreation Registration Software Management System for the Parks and Recreation Department.
The Recreation Software costs are projected at $ 25, 765. 00 for FY 2026-7, 17, 325. 00for FY 2027-8, $18,91. 25for FY 2028-9, $19,00. 81for FY 2029- 30, and $ 20, 055. 8for FY 2030- 31, for a total five- year cost of $ 100, 437. 91.
The previously approved City Council budget for Fiscal Year 2026-7 did not include sufficient funding for this expense and a budget adjustment is requested, by staff to fund this expense.
Staff requests City Council to approve the Software Service Agreement with RecTrac, LLC dba Vermont Systems to provide a Recreation Registration Software Management System for the Parks and Recreation Department for a five ( 5) year term in the amount not to exceed $ 100, 438 and approve the associated budget adjustment of $ 10, 765 for Fiscal Year 2026-7.
BACKGROUND:
The existing software used by the Parks and Recreation Department to manage the registration of recreational activities is set to be terminated on July 1, 2027. This software is in end -of -life status and will not function after this date. Therefore, new software to manage the registration of recreational activities for the City is required. 109
CITY MANAGER' SREPORT PAGE 2
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE A SOFTWARE SERVICE AGREEMENT WITH RECTRAC, LLC.
DBA VERMONT SYSTEMS FOR A RECREATION REGISTRATION
SOFTWARE MANAGEMENT SYSTEM FOR THE PARKS AND RECREATION
DEPARTMENT AND APPROVE A BUDGET ADJUSTMENT
A Request for Proposals ( RFP) was initiated by staff, and five ( 5) responses were received. From these five ( 5) responses, the Parks and Recreation Department selected the top two ( 2) vendors through a scoring process. The Information Systems Department fully evaluated the top two ( 2) vendors selected by the Parks and Recreation Department and suggested RecTrac, LLC dba Vermont Systems as the most responsive proposal. Therefore, staff requests City Council approve the Software Service Agreement with RecTrac, LLC dba Vermont Systems to Provide Recreation Registration Software Management System for the Parks and Recreation Department for a five ( 5) year term not to exceed $ 100, 438. Staff also request a budget adjustment from the General Fund to increase the expenditure in the amount of $ 10, 765 for Fiscal Year 2026-7.
REASON FOR RECOMMENDATION:
The current software used for recreational activity registration management is set to terminate functionality as of July 1, 2026, and replacement software is required to continue to manage recreational activity registration.
FISCAL IMPACT:
Sufficient funds were not included in the City Council approved budget for Fiscal Year 2026-7 and therefore the following budget adjustment is required.
Increase Expenditures
FY 2026-7 1010- 3- 01- 435- 10- 0 $10, 765
ATTACHMENTS:
A. Resolution to Approve a Software Service Agreement with RecTrac, LLC dba Vermont Systems to Provide a Recreation Registration Software Management System for the Parks and Recreation Department and Approve a Budget Adjustment
B. Software Service Agreement with RecTrac, LLC dba Vermont Systems to Provide a Recreation Registration Software Management System for the Parks and Recreation Department
110
CITY MANAGER' SREPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE A SOFTWARE SERVICE AGREEMENT WITH RECTRAC, LLC
DBA VERMONT SYSTEMS FOR A RECREATION REGISTRATION
SOFTWARE MANAGEMENT SYSTEM FOR THE PARKS AND RECREATION
DEPARTMENT AND APPROVE A BUDGET ADJUSTMENT
APPROVALS:
Todd Sebastian
Parks and Recreation Director
ty, Z0 Z10
Date
ernandes Date
Information Systems Director
Cari Jam
Finance D4' rector
9/ 0760ve
Date
r,' v m
Thomas Hedegard Date
Deputy City Manager
Salvador Navarrete
City Attorney
o- `.Lb2. 6
Date
le--, -2(p
Stephen J. Salvatore Date
City Manager
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RESOLUTION NO. 26 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE A SOFTWARE SERVICE AGREEMENT WITH RECTRAC, LLC DBA
VERMONT SYSTEMS TO PROVIDE A RECREATION REGISTRATION SOFTWARE
MANAGEMENT SYSTEM FOR THE PARKS AND RECREATION DEPRTMENT AND
APPROVE A BUDGET ADJUSTMENT
WHEREAS, the current software used by the Parks and Recreation Department to manage public registration for recreational activities for the public is in end -of -life status and unsupported; and
WHEREAS, as a result, replacement software is required to ensure the continued ability to manage recreation program registrations for the City of Lathrop; and
WHEREAS, in response to a Request for Proposals ( RFP), five ( 5) proposals were received; and
WHEREAS, a request for proposals was distributed, and scoring and evaluation process was used to determine that RecTrac, LLC dba Vermont Systems submitted the most responsive proposal; and
WHEREAS, sufficient funds were not included in the City Council approved budget for Fiscal Year 2026-7; and
WHEREAS, staff request a budget adjustment from the General Fund to increase expenditures by $ 10, 765 for Fiscal Year 2026-7; and WHEREAS, staff recommend that the City Council approve Software Service Agreement with RecTrac, LLC dba Vermont Systems for a Recreation Registration Software Management System for the Parks and Recreation Department for a five 5) year term, in an amount not to exceed $ 100, 438; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lathrop does hereby approve a Software Service Agreement with RecTrac, LLC dba Vermont Systems for a Recreation Registration Software Management System for the Parks and Recreation Department for a five ( 5) year term, in an amount not to exceed 100, 438; and
BE IT FURTHER RESOLVED, that the City Council of the City of Lathrop does hereby approves a budget adjustment to increase the expenditures as detailed below.
Increase expenditures
FY 2026-7 1010- 3- 01- 435- 10- 0 $10, 765
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The foregoing resolution was passed and adopted this 12th day of October 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 113
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vermont systems ATTACHMENT" 'jj "
SERVICES AGREEMENT
This Software - as -a Services ( SaaS) Agreement is made as of -the date of the last signature (" Execution Date") by and between RECTRAC, LLC d/ b/ a VERMONT SYSTEMS, a Delaware limited liability company having its principal address at 12 Market Place, Essex Junction, VT 05452 (" VS," " Licensor,"" we;„" our," "„ Provider , or " us") and The City of Lathrop, CA_(„ustomer,„ "Licensee," " you" you„ "or •your") whose principal address is Parks and Recreation Department 390 Towne Centre Drive Lathrop CA 95330 . Each a " Party,": and collectively, the " Parties". This Services Agreement, including all attachments, schedules, exhibits or Addenda referenced herein, shall collectively comprise the.
Agreement" between You and Us. Terms not defined below shall have the meanings. as set forth in Section 1 of the Terms of Service. -
1. INITIAL TERM. The Initial Term of this Agreement shall commence on the date of the last signature below and shall continue until the last day of the month that is thirty- six (36) months following the month in which the Agreement is fully executed ( the: "Initial Term".). For example, if the Agreement is signed on April 15, it shall end on April 30 of the last year.
Thereafter, the Agreement shall automatically renew for additional one ( 1) year periods ( each, a " Renewal Term"), unless either party provides written notice of non - renewal at least ninety (90) days prior to the end of the then - current term.
2. SERVICES= & FEES. Services and. Fees areset forth in Quote. No. QUO- 21554- H6B1K8 included and made part of this Agreement. All Fees will be due 30 days following invoice receipt:
3. TAX EXEMPTION. Please mark the appropriate box.
YES Yes, we are exempt. If ves, please provide a certificate or other documentation. 0N No, we are not exempt.
4. PAYMENT SERVICES.
INCLUDED Customer is selecting VS to provide. Payment Services and will enter into a separate Sub - Merchant Agreement with us, as the payment facilitator.
NOT INCLUDED . Customer will be lhandling its own payment processing and payment services on its own or through another third - party payment services provider. We consider these services to be Third -Party Services for which we are not responsible or liable.
5. TERMS OF SERVICE. Customer has received, understands and agrees to the VS Terms of Service. which are included and made part of this Aereement.
6. PRIVACY & SECURITY.. Customer has received, understands and agrees to the VS Privacy Statement. 7: ADDITIONAL ADDENDA. The following Addenda are included and made part of this Agreement:
a) Terms of Service
b) Service Level Agreement ( Software)
c) PayTrac Addendum
d) Quote No.. QUO- 21554- H6B1K8
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IN WITNESS WHEREOF, the parties signing below have read and understand the terms and conditions of this Agreement, including any and all additional addenda or attachments. They represent and warrant that they are authorized to execute this Agreement on behalf of the applicable organization and that, upon execution, this Agreement is enforceable against that party in accordance with its terms. The parties hereto have caused this Agreement to be executed as of the last signature date below (" Execution Date").
Customer: The City of Lathrop, CA RecTrac, LLC d/ b/ a Vermont Systems Signature: Signature:
By: Print Name) By: Patrick Hayden Print Name)
Its:_ __ ____ Title) Date:_ _ _ Its: President Tide) Date:
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TERMS OF SERVICE
1) DEFINITIONS. Capitalized terms used but not otherwise defined in these Terms of Service will have the meaning ascribed to such terms in the Services Agreement or other applicable Addenda. o " Addendum" or" Addenda" means a document added to the Agreement containingnew or. supplemental terms.
o " Add -On Options" means any additional features not included in the basic software subscription such as for example, the WebTrac App, InteliTrac Business Intelligence, and Access Control. o " Agreement" means the Services Agreement and any attachments, schedules or exhibits referenced therein, which couldinclude the Order Schedule, Privacy Policy, Terms of Service, Service Level Agreement, Statement of Work, Sub - Merchant Agreement,: or any later -signed Addenda.
o` " Billing Period" means the period of time covered by a single recurring dues fee for Services.
Recurring fees will be invoiced based on contract execution date. Unless otherwise noted, a Billing Period will be billed in advance and will cover a period of one ( 1) year. o " Cardholder Data" is a subset of Customer Data and generally includes a Patron' sname, billing address, credit card number, expiration date and CW code. o " Confidential Information" means any and all information disclosed by either party to the other which ismarked " confidential" or " proprietary" or which the recipient knows or has reason to know is regarded by the disclosing party as such, including information disclosed orally.
Confidential Information" does not include any information that the receiving party can demonstrate by its written records: ( a) was known to it prior to its disclosure hereunder by the disclosing party; (b) is or becomes known through no wrongful act of the receiving party; (c) has been rightfully received from a third party authorized to make such a disclosure; (d) is independently developed by the receiving party; (e) has been approved for release with the. disclosing party' s prior written authorization; or. (f) has been - disclosed by court order or as otherwise required by law, provided that the party required to disclose the information provides prompt advance notice to enable the other party to seek a protective order or otherwise prevent such disclosure.
o " Customer" is a VS customer. The Customer is the individual, business entity, non- profit, military branch, or municipality contracting with us to receive Services as more specifically identified in the Services Agreement. Customer may also be referred to in the Agreement as " you," "your" or Licensee."
o " Customer Data" is the content, information or data which you, your End Users and/ or your Patrons enter into the Software associated with our Services. Customer Data may include Patron Data, among other types of data.
o " End Users" are your authorized users of the Software associated with our Services. Those licenses associated with a Customer' sconcurrent End Users will be listed in the Order Schedule. o " Execution Date" shall have the meaning as set forthin the Services Agreement. o " Fees" mean any and all fees associated, with the use of our Services, including ( but not limited to) Software Fees, Hosting Fees, Support Fees, any fees associated with our Payment Services, and/ or any fees associated with Professional Services, aswellas anyother fees or charges permitted by the Agreement. Fees may be -recurring, non - recurring, or one- time, as more specifically described in the Order Schedule. One— time fees ( hardware, training on -site, etc.) will be billed on an basis.
o " Fully Executed" means when all parties have signed the agreements. o " Hardware" means the computer equiprnent; point -of -sale terminals, orother technical hardware distributedby us or by a reseller on our behalf. Hardware may contain firmware or software. o " Hosting Fees" mean the fees associated with the hosting of Customer data on our VS -controlled servers and systems.
o " Initial Term" is the initial term for Services, as described in the Services Agreement.
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o " Intellectual Property Rights" means all patents, rights to inventions, utility models, copyrightand related rights, trademarks, service marks, trade; business and domain names, rights in trade dress or get- up, rights in goodwill or to sue for passing off, unfair competition rights, rights in designs, rights in computer software, database rights, moral rights, rights in confidential information including know- how and trade secrets) and any other intellectual property rights, in each case whetherr registered or unregistered and including all applications for and renewals or extensions of suchrights, and all similar or equivalent rights orforms of protection inany part of the world. o " Negative Accrual" occurs where the total liabilities associated with your account exceed the total available funds in the account during a given remit cycle. o " Order Schedule" means the schedule in the Agreement which itemizes and describes the Services we. are willing to provide to you and any specific fees you are agreeing to pay us for such Services.
Quotes and Annual Maintenance Invoices are considered the " order schedule." o: " Patron( s)" mean( s) the individuals who purchase your products and/ or services and who otherwise interact with the Software associated with our Services. Patrons are your customers, clients or members.
o " Patron Data" means information about Patrons entered into the Software by you, your End Users or your Patrons. Patron Data may include ( but is not limited to) personally identifiable information and/ or Cardholder Data.
o " Payment Services" means the: payment and billing -related services that we may provide to you under the Agreement. Payment Services may be described in the Order Schedule or in a separate Addendum, and your receipt of Payment Services requires that you enter into a separate Sub - merchant Agreement with us.
o " Professional Services" are any professional services provided outside of our initial unconfigured - install of the Software associated with our Services. Professional services may include consulting, custom development work, implementation, supplemental or onsite training, remote training, or projects which generally fall outside the scope of the Agreement. Unless otherwise agreed, Professional Services will be documented under a separate Statement of Work and signed by the Parties.
o " Services" mean any and all of those products and/ or services offered by us to you under the Agreement. Services may include products or services related to software, hosting, hardware, implementation, support, training and/ or payments. A specific itemization of Services can be found in the Order Schedule.
o " Services Agreement" means the contract between you and us for Services. The Services Agreement, together with any attachments, schedules or exhibits referenced therein, is broadly referred to as. the-" Agreement" between you and us.
o " Software" means our proprietary technology software and any and all associated modules, websites, third party integrationsand/ or mobile applications ( if applicable).
Software Fees" mean those fees associated with your access to and use of our. Software or any component thereof. Software Fees are charged annually unless otherwise agreed upon and as specifically described in the Order Schedule.
Splash Page" means the main landing page for WebTrac. The Splash Page will have buttons, images,' and links to other areas within WebTrac. It' s the starting page from which a customer will navigate to all other programs, available activities, classes, etc. o " Sub - Merchant Agreement" means our Sub- Merchant Application and. Agreement and Payment Service Terms and Conditions, which govern the terms and conditions under which we are willing to provide our Payment Services.
o " Support Fees" mean those fees associated with our Support Desk, which enables customer support through live channels like phone and chat. We may charge Support Fees monthly or annually or as more specifically described in the Order Schedule. o " Renewal Term" means the period which immediately follows the expiration of the Initial Term, as described in the Services Agreement.
o " Team" includes VS' s employees, officers, directors, owners, attorneys, affiliates or representatives. o " Term" means the term for Services and includes both the Initial Term and any Renewal Terms, as RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 2 Xplor Technologies - CONFIDENTIAL
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applicable.
VS" means RecTrac, LLC d/ b/ a Vermont Systems and its subsidiaries, successors and assigns. VS' s business address is 12 Market Place, Essex Junction, VT 05452. VS may also be referred to in the Agreement as " Licensor," "we," "our," "Provider," or " us." 2) ACCEPTANCE.
You accept the terms of the Agreement when you ( a) click -sign your acceptance to anonline version of the Services Agreement; (b) sign a hardcopy of the Services Agreement; and/ or (c) access the Services or otherwise accept the benefits of Services. You expressly acknowledge that the, person accepting the Agreement on your behalf has the proper legal authority to bind you as the Customer. 3) GRANT OF RIGHTS.
a) Grant of Rights by VS. Upon the Effective Date, and subject to your timely payment of Fees and remaining in compliance with the Agreement, we grant to you a limited term, worldwide, nonexclusive, non- transferrable, non -assignable license to access and use our Services, including the Software, during the Term solely for the lawful operation of your business. The licensed rights described herein shall be limited to End Users authorized by you to access and use the Software, and your Patrons who have a
legitimate right to access and use your products and/ or services. The licensed rights conferred herein do not constitute a sale and do not convey to you or any third party any right of ownership in or to our Services, including the Software, or any of our Intellectual Property Rights. Upon termination of the Agreement for any reason, any rights granted by us to you will automatically and without notice terminate. The method and means of providing the Services shall be under our exclusive control, management and supervision, although we will try to give your specific requests due consideration. Any rights not specifically granted under the Agreement are expressly reserved. b) Grant of Rights by Customer. Upon the Effective Date, and subject to our remaining in compliance with the Agreement, you grant to us a limited term, worldwide, non- exclusive license to access and use your Customer Data ( including any Patron Data, as applicable) to deliver, monitor and maintain the Services in accordance with the Agreement. Any rights not specifically granted under the Agreement are expressly reserved.
c) Excess Use. We will provide you with the number of authorized End User licenses as set forth in the Order Schedule to access and use the Software. You shall have access to functionalities in the Software that can generate reports indicating the number of authorized End Users accessing the Software at any given time. In the event that the number of concurrent End Users exceeds the number of allocated licenses described in the Order Schedule (" Excess Use"), we will notify you by email about such Excess Useand, if you do not reduce the Excess Use within 30 days of such notice, you will be required to pay for any Excess Use with additional licenses, which shall be described_ in anew invoice and which will. automatically update the Order Schedule.
d) Prohibited Use. You shall not use our Services in violation of the law, whether local, state or federal including but not limited to the CAN- SPAM Act, the Telephone Consumer Protection Act, the Do -Not - Call Implementation Act, the Americans with Disabilities Act, or any consumer protection statute); to intentionally bypass a security mechanism in the System( s); to reverse - engineer the System( s), or any component thereof, regardless of the reason why; in a way that adversely impacts the availability, reliability or stability of the System( s), or any component thereof; to intentionally transmit material using the System( s) which contains viruses, Trojan horses, worms or some other harmful computer program; to send unsolicited advertising, marketing or promotional materials, whether by email or text, without the recipient' slegally -valid consent; to commit fraud; to transmitmaterial that infringes on the intellectual property right of others; to transmit material that is harassing, discriminatory, defamatory, vulgar, pornographic, or harmful to others; or in violation of this Agreement. Violation of this Prohibited Use policy may result in immediate suspension or discontinuation of Services, or legal action, which could result in civil damages or criminal punishment. 4) TERM; TERMINATION.
a) Term.. You will be obligated to the Term as described in the Services Agreement, including any autoRecTrac, LLC All rights reserved. Last Revision: August 7, 2026 3 Xplor Technologies - CONFIDENTIAL
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renewal provisions.
b) Termination for. Cause.. Prior to expiration of the Initial Term, eitheryou or we may terminate the Agreement for cause ( a) upon 30 days written notice to the other :party .of a material breach if such breach remains uncured at the expiration of such period; (b) if the other party becomes the subject of a petition in bankruptcy or any other proceeding relating to insolvency, receivership, receivership;. liquidation or assignment for the benefit ofcreditors;. or
c) if the other party dissolves or ceases to do business in the ordinary course. If our termination of the Agreement is for cause, then you shall remain liable for any Fees covering the remainder of the Initial Term, or a Renewal Term, as applicable, after the effective date of such termination. Termination for cause will not preclude the non - breaching party from exercising any other rights or remedies permitted by law.
c) Termination for Convenience ( Without Cause). Either Party may terminate without cause after the initial term has ended and the Renewal term has begun. Should you choose to terminate once you are in a Renewal Term, povide. a 90 -day advance written notice of intent tocancel before the end of the annual maintenance cycle date; and . services . will cease per the annual maintenance date. MIDTERM CANCELLATIONS WILL NOT BE ACCEPTED.
d) Termination Notice. For termination to be considered effective, you must send your termination notice via email to AccountsReceivablePvermontsystems. comor by writing to:
Vermont Systems at 12 Market Place, Essex Junction, VT 05452.
WE WILL NOT ACCEPT TERMINATION NOTICES OR REQUEST VIA PHONE CALL OR PHONE MESSAGES. ALL TERMINATION NOTICES MUST BE IN WRITING.
5) FEES; PAYMENT TERMS.
a) Payment of Fees. You agree to pay us all Fees permitted by the Agreement. Fees -for specific Services are described in the Order Schedule and will bebilled annually, or as you and we may decide. All Fees are based on Services provided, not on your actual usage. Except as permitted by the. Agreement, all Fees paid are non- refundable.
b) Fee Commencement. Upon the contract' s execution, the initial invoice for the software subscription and hosting will be issued, and payment will be due. Contracts are considered fully executed when both parties have signed.
c) Due Date; Late Fees; Interest. Payment is due within 30 days from the date you receive our invoice ( the Due Date"), then we maycharge youa late fee up. to 5% of the total invoice. All payments are due in U. S.. dollars. Unpaid balances owed to us will accrue interest at the rate of 1.5% per month. d) Error Reporting. Please report any errors that you .see . on an invoice immediately. If you do not dispute a charge within 30 days after receiving it, you will .be -considered to have accepted the charge. Invoices are sent to the contact person on file. YOU. ARE RESPONSIBLE FOR KEEPING ALL CONTACT INFORMATION CURRENT..
e) .COLT Increase. After. the: FIRST TWELVE ( 12) MONTHS of theinitialTerm, all Fees shall be subject to a cost of living and technology (" COLT") enhancement increase not to exceed five percent ( 5%) . VS reserves the right to apply the COLT enhancement to any fees after the FIRST TWELVE ( 12) MONTHS of the -initial term AND at the start of each Renewal Term, in its sole and absolute discretion. f) Breach for Non -Payment of Fees. Payment not made within 30 days of the Due Date will result in a breach of the Agreement and you will have twenty ( 20) days to cure. If payment is not received by the 51st day after the Due Date, we may suspend Services until all past due Fees are paid. If the account remains unpaid after sixty ( 60) days, you will be in default and the account will be deemed seriously delinquent. Upon default, all payments otherwise due to us under the Agreement will be accelerated and will be considered due and payable by you immediately, as of the date of default. We shall have no obligation to release any of your Customer Data until: all. outstanding Fees are paid in full. WE RESERVE THE RIGHT TO TAKE LEGAL ACTION ON ALL SERIOUSLY DELINQUENT ACCOUNTS. g) Taxes. (Not applicableto tax- exempt Organizations). We have no obligation to pay your taxes under any circumstances. Taxes may include value- added tax (VAT), a goods and service tax (GST), a sales tax, or use or withholding taxes assessed by a local, state, federal, provincial or foreign government entity collectively, " Taxes"). Please make sure that you have taken appropriate steps to pay your Taxes. h) We are obligated to comply with all: valid tax liens or levies associated with your business. If we must RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 4 Xplor Technologies - CONFIDENTIAL
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pay Taxes on your behalf, you agree to reimburse us for any such payments within 30 days from your receipt of a special tax -related invoice:
6) MODIFICATIONS.
a) Changing the Order Schedule. You may add or remove Services during the. Trrn at any time, provided that we agree to such changes. We reserve the right to change our fees and/ or introduce new charges after the initial term, withat least 30 days' prior notice to you, which notice may be provided by email.
We, will document any Service changes in an updatedinvoice which we will send to you for review. If you disagree with the Service change, as reflected in the invoice, please notify us immediately. If you pay the updated invoice, accept the benefits of any added Services, -or fail to object to the updated invoice within 30 days after you receive it, we will consider you to have accepted the changes, which will be considered a validmodificationof any Order Schedule then in place ( which will, in turn, update the Agreement automatically).
b) Other Changes to the Agreement. Except as otherwise described in this Section, no modification of the Agreement will be binding unless in writing and manuallysignedby an authorized representative of: the parties.
7) CUSTOMER DATA.
a) . Customer Data Generally. You represent and warrantthat you own or have appropriate rights to all of your Customer Data. You shall have sole responsibility for the accuracy, quality, integrity, legality, reliability, appropriateness, and intellectual property ownership or rights to use of all Customer Data including Patron Data, as applicable). Exceptas specifically provided for in the Agreement, we shall not be responsible or liable for the deletion, correction, destruction, damage, loss or failure to store any of your Customer Data. .
b) Open Database Connectivity ( ODBC): VS will support establishing an ODBC connection in environments where allowed ( such as VS Premium Cloud Hosting). The database schema canbe printed running the RecTrac Dictionary Listing" report from within the RecTrac application. Current entity relationship diagrams are also available ( can be accessed via VS FTP site). No other ODBC support services will be provided by VS, such as, but not limited to, development assistance and development troubleshooting. c) Hosting Waiver Hosting of Customer Data on VS -controlled servers and systems comes standard with all new Agreements or bundled pricing. IF CUSTOMER DOES NOT SELECT VS' s HOSTING SERVICES; AND INSTEAD CHOOSE TO HOST CUSTOMER . DATA ON ITS OWN SYSTEMS AND SERVICES THEY DO SO AT THEIR OWN RISK. WE MAKE NO WARRANTIES AND DISCLAIM ALL LIABILITY ASSOCIATED WITH SUCH.
CUSTOMER DATA OR CUSTOMER' S OWN HOSTING ACTIVITIES, INCLUDING ( BUT NOT LIMITED TO) INCIDENTS: RESULTING IN DATA BREACH, MISAPPROPRIATION OF CUSTOMER DATA, VIOLATIONS. OF PRIVACY RIGHTS; AND/ ORANY OTHER SITUATION RESULTING. IN DAMAGES OR. MONETARY LOSS ARISING- OUT OF OR RELATING TO THE HOSTING . OR STORAGE OF CUSTOMER DATA. BY HOSTING YOUR OWN SYSTEMS, YOU ARE AGREEING TO THIS WAIVER.
8) SPLASH PAGE: Except for the template we provide, We disclaim all liability with respect to the WebTrac splash page including ( but not limited to) compliance with Section 508 of the Rehabilitation Act of 1973, as amended ( 29 U. S. C. § 794d), and its implementing regulations set forth at Title 36, Code of Federal Regulations, part 1194, the Americans with Disabilities Act, or any other applicable federal or state laws or regulations relating to accessibility for persons with disabilities. 9) HARDWARE.. We shall have no obligation to provide. youwith the. Hardware necessary to access our Services or use our Software. Any Hardware used must comply with our minimum system requirements. If we choose to provide you with Hardware, a description of such Hardware and pricing will be described in your Order Schedule. In the absence of specified pricing, we may provide you with Hardware at our then - current market rates. Full payment for Hardware and anyrelated third - party software is due following delivery. The verification process must be completed so that all payments can be made within 30 days of delivery. Any VS - supplied Hardware will include warranties from the manufacturer or distributor, as applicable, for a specific period. We offer no warranties on Hardware.
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10) INSTALLATION; TRAINING. We will provide an initial unconfigured install of the Software, as part of the Fees you pay for Services. Subsequent installations or software configuration: will be subject toadditional charges on a " time and materials" basis at our standard rates; Based upon a mutually agreed implementation plan, we will provide training and setup services at our standard rates (plus expenses - if any are incurred).
Implementation and Training may be performed remotely or on - site. For on -site training, you will be responsible for all VS expenses associated with travel, lodging, meals and other necessary expenses associated to the project. If scheduled training is cancelled with less than three (3) weeks' notice, you will be responsible for any travel expense losses, plus an additional rescheduling/ cancellation fee of 10% of the price per scheduled block of time/ minimum $ 125. 00. On - site and/ orremote training booked over a weekend, after normal business hours, or on holidays may be subject to additional charges. 11) CUSTOMER SUPPORT.
a) All Customers in good standing will receive online support and access to a VS support documentation library. Online support includes access to an online knowledge database, support videos accessible through the VS website, e - learning content and the ability to participate at no additional cost in periodic live webinars offered from time to time by VS. See the Service Level Agreement (Support) for more details. -
b) Customer Support Not Provided. We -do not provide the following customer support services as part of the Agreement: (a) Usage of after- hours emergency support, 8 pm ET to 8am ET, Monday through Friday, and Saturday, Sunday and holidays, 24 hours, 7days a week; (b) travel and out -of- pocket expenses for installation and on -site training services; (c) telephone support related to computer hardware, operating systems, networking, reinstallation and configuration of application software including VIC), point -of -sale hardware, and access control hardware; (d) telephone support and/ or training as a substitute for on - site training or classroom training; (e) VS application software WAN access configuration; ( f) customized discovery, custom programming, development, and maintenance; g) interfaces to export or import data from or to other application software databases; and. (h) extended dedicated support to implement or change certain functions, such as switching from cash to accrual accounting - or customizing WebTrac splash page; (i) performing periodic VS software updates if database is on -premises; (j) purchase installation or configuration. of SSL certificates for on- premises configurations; and -( k) dataentry or database management. VS may provide some of these Services under a separateengagement, the terms ofwhich should be agreed upon and documented Ina signed Statement. of Work.
c) Remote Access Authorization. We will provide you with ongoing support for the proper functioning of our Services, including the Software, which we may provide or make available through remote access to your technology systems. Remote Access will be made available if needed upon request. By using our Services, or accessing our Software, you expressly authorize us to access your technology systems remotely, if needed, for the limited purpose of providing you with any support relevant to our Services.
You shall be solely liability for the cost, interoperability, proper functioning, and security of any remote access facilities or methods used by you, .and we shall not be deemed to be in violation of our obligations to you, nor in breach of the Agreement . as the result of our inability to remotely access your technology systems. We agree to use commercially reasonable efforts to comply with any of your published security -related protocols when remotely accessing your technology systems. 12) PAYMENT SERVICES.. For Customers including payment services, the Payment Onboarding documents will include: PayTrac Service Agreement, Terms and Conditions, Schedule A, and the Sub - Merchant Application/ Agreement (SMAA). These documents will be included and made part of this Agreement. 13) PROFESSIONAL SERVICES. We reserve the right to provide you with an estimate of fees for Professional Services based on the approximate number of hours we think will be reasonably required to complete an RecTrac, LLC All rights' reserved. Last Revision: August 7, 2026 6 Xplor Technologies. - CONFIDENTIAL
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engagement, multiplied by a fixed hourly rate. We will invoice you separately for cost overruns. To help you track and - plan for any cost overruns, we will track our actual Professional Servicehours and, upon written request, provide you with a weekly time report. Any specific details of an engagement for Professional Services should be described in a Statement of Work and signed by the parties. Any fees for Professional Services will be considered part of the Fees owed under the Agreement. 14) CUSTOM DEVELOPMENT. While we welcome any. suggestions or comments you might have about how we can improve our products and services, we do not custom develop our Services ( including the Software) to suit the business needs of any particular client. If there is a feature or functionality that you would like to see added to our Services, and you would like the project completed on a certain timeline, you can make a custom development request and, based on our staffing and other considerations, we will scope the project and provide you with a written quote. Custom development work will be considered a separate engagement for Professional Services and will be billed outside of the Agreement. Custom development work shall not be considered work -for -hire. We will own and control any product outcome of the engagement and we - reserve the right to incorporate any new feature or functionality into our larger product or service offerings.
15) OWNERSHIP RIGHTS.
a) What Belongs to VS. We reserve all title and interest to our Intellectual Property Rights. We alone own our Intellectual Property Rights, inadditionto any suggestions, ideas, enhancement requests, feedback, recommendations, or other information provided by you or any otherparty relating to our Services. In addition, we retainall rights, title and interest in and to our Software and any splash page designs that we. may create and/ or maintain on your behalfand license to you. The Vermont SystemsTM, VSTM and VS Payments"' names and logos are registered trademarks of Vermont Systems and no right or license is granted to use them without our express written permission. b) What Belongs to Customer. With the exception of Patron Data. (which remains the property of Individual Patrons), you reserve all rights, title and interest to your Customer Data. You own all rights, title and interest to Customer. trademarks, service marks and other intellectual property. We reserve the right to withhold, remove and/ or discard your Customer Data without notice for -any breach, including without limitation, your non- payment of Fees
16) CONFIDENTIALITY.. Aparty (the " Receiving Party") shall not disclose the disclosing party' s (the " Disclosing Party") Confidential Informationtoany person or entity, except to the Receiving Party' s employees who have a need to know the Confidential_ Information for the Receiving. Party to exercise its rights or perform its obligations under the Agreement. Notwithstanding the foregoing, each party may disclose Confidential Informationto the limitedextent required ( i) in order to comply with the order of a court or other governmental body, or as otherwise necessary to comply with applicable law, provided that the party making the disclosure pursuant to the order shall first have given written notice to the other party and made a reasonable effort to obtain a protective order; or (ii) to establish a party' srights under this Agreement, including to make required court filings.
a) Each Party' s obligations of nondisclosure with regard to Confidential Information are effective as of the Execution Date and will expire one year after the termination of the Agreement; provided, however, with respect to any Confidential Information that constitutes a trade secret ( as determined under applicable law), such obligations of non -disclosure will survive the,ermination or expiration of the Agreement for as long as such Confidential Information remains subject to trade secret protection under applicable law. 17) PROTECTION OF EDUCATIONAL INFORMATION. We understand and acknowledge that in the performance of our. Services, we may: have access to private and confidential inforrnation regarding students, parents, guardians, faculty, donors, employees, staff, alumni ( collectively, " Educational Information") that may be coveredby the federal Family Educational Rights and Privacy Act ("FERPA'), or similar state laws. We will not disclose, copy, or modify any Educational Information without your prior written consent, or unless otherwise required by law. We will notify you if we become aware of a possible unauthorized disclosure or use of Educational Information.
18) CLIENT RESPONSIBILITY. You shall be -responsible for all liabilities arising out of your acts and omissions RecTrac, LLC All rights reserved. Last Revision:, August 7; 2026 7 Xplor Technologies - CONFIDENTIAL
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including any use of Vermont System' sSoftware, products, and Hosting Services. 19) INDEMNIFICATION. VS will indemnify, defend, and hold harmless Customerfrom claims for, bodily injury, death, damage to property, violation . of confidentiality of Customer' sconfidential data or a breach ( as defined by applicable law), all to the extent caused by VS' s negligence or willful misconduct or VS' s violation of law applicable under this Agreement. Customer must notify VS promptly in writing of any claim and give VS sole control over defense or settlement, provided that VS willnot agree to any settlement that requires the. Customer to admit fault or pay costs or damages without the Customer' sprior written approval. Customer agrees to provide VS with reasonable assistance, cooperation, andinformation in defending the claim at our expense.
20) INSURANCE. VS shall maintain, at its own cost and expense, Cyber Liability Insurance with limits not less than $ 1, 000,00 per claim and in the. aggregate. Coverage shall be: sufficiently broad to respond to the duties and obligations as is undertaken by VS in this agreement. VS agrees that it shall provide Customer policy documents upon Customer' srequest.
21) WARRANTIES; DISCLAIMERS..
a) Limited Software Warranty. Provider warrants that, during the applicable Subscription Term, and when used by Customer in accordance with this Agreement and applicable Software documentation, the Software will materially conform to the descriptions provided by Provider. Customer must notify Provider in writing of any alleged breach of this warranty within thirty ( 30) days after Customer discovers the alleged nonconformity and must provide reasonable information and cooperation to permitProviderto evaluate and address the issue. Provider will have thirty ( 30) days from receipt of notice to correct or otherwise cure the nonconformity. Customer' ssole and exclusive remedy, and Provider' sentire liability, for breach of this. warranty, is, at Provider' soption, to: (a) use commercially reasonable efforts to correct the nonconformity; or; (b) if Provider determines that correction is not commercially reasonable, terminate the. affected Subscription and refund any prepaid, unused Subscription Fees for the affected portion of the Software.
This warranty does not apply to nonconformities resulting from:
I) misuse, negligence,: or unauthorized modification by Customer or its Authorized. Users;. ii) use of the Software other than as expressly permitted under this Agreement; III) Customer' ssystems, networks, data, or third -party products or services not provided by Provider; or Iv) Provider' scompliance with Customer -provided specifications, configurations, or instructions. b) No Malicious Code Warranty _ Provider warrants that it will use commercially reasonable efforts designed to ensure that the Software, when initially provided by Provider for use in the hosted service environment ( or, if applicable, as delivered. to Customer), doesnot contain any virus; worm, trojan horse, ransomware, or other malicious code intended to materially damage, disable, or disrupt Customer' s systems or data. Customer must notify Provider in writing of any alleged breach of this warranty within thirty (30) days after Customer discovers the malicious code. Upon receipt of such notice, Provider will use commercially reasonable efforts to remediate the malicious code. If Provider is unable to remediate the - malicious code within a reasonable period, Customer may terminate the affected Subscription and Provider will refund any prepaid, unused Subscription Fees forthe affected portion of the Software. The remedies set forth in this Section are Customer' ssole and exclusive remedies for breach of this warranty. c) Professional Services Warranty. Provider warrants that any Professional Services will be performed in a professional and workmanlike manner consistent with generally accepted industry standards, using personnel with appropriate skills and experience. Customer must notify Provider in writing of any alleged breach of this warranty within thirty (30) days followingcompletion of the applicable Professional Services.
Customer' ssole and- exclusive remedy, and Provider' s entire liability, for breach of this warranty is, at Provider' s
option, to re -perform the nonconforming Professional Services or, if re - performance is not commercially reasonable, refund the fees paid for the nonconforming portion of the Professional Services. d) Exclusive Remedies; Relationship to Limitation of Liability. Thewarranties expressly stated in this Section are the only warranties provided. by Provider under this Agreement. The remedies set forth in this Section constitute Customer' ssole and -exclusive remedies for breach of such warranties, subject to the Limitation of. Liability section and applicable law.
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e) Disclaimer. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS AGREEMENT, AND TO THE MAXIMUM. EXTENT PERMITTED BY APPLICABLE LAW, THE SOFTWARE, SERVICES, DOCUMENTATION, AND ALL RELATED DELIVERABLES ARE: PROVIDED " AS IS" AND " AS AVAILABLE." PROVIDER DISCLAIMS ALL OTHER
WARRANTIES, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY, . FITNESS : FOR A PARTICULAR PURPOSE, TITLE, AND NON - INFRINGEMENT, AND ANY. WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.
PROVIDER DOES NOT WARRANT THAT THE SOFTWARE OR SERVICES WILL BE UNINTERRUPTED OR ERROR - FREE, OR THAT ALL ERRORS WILL BE CORRECTED. IF A SERVICE LEVEL AGREEMENT APPLIES, SERVICE
CREDITS ( IF ANY) ARE CUSTOMER' SSOLE AND EXCLUSIVE REMEDY FOR FAILURE TO MEET THE APPLICABLE SERVICE LEVELS.
20) LIMITATIONS OF LIABILITY.
a) Exclusive Remedies; Order of Remedies. Except for claims expressly carved out in this Section and remedies. expressly provided in this Agreement ( including the warranty remedies set forth in the Warranties; Disclaimers section and -any service credits provided under an applicable Service Level Agreement), Customer' ssole and exclusive remedies for any claim arising out of or relating to this Agreement are limited to those express remedies. The Parties agree that: (i) service credits ( if any) are the exclusive remedy for failure to meet applicable service levels; and ( ii). the warranty remedies are the exclusive remedies for breach of the express warranties, in each case subject to the carve -outs and limitations set forth in this Section and applicable law. For clarity, any carve -out in this Section affects only the applicability of the limitations or exclusions stated herein and does not create any additional remedies beyond those expressly set forth in this Agreement. b) Excluded Damage. To the maximum extent permitted by applicable law, and except as expressly provided below, in no event shall Provider be liable for any indirect, incidental, consequential, special, or punitive damages, Including lost revenue, lost profits, loss of use, interruption of operations, or costs of substitute products or services, regardless of the theoryof liability and even if advised of the possibility of such damages.
This exclusion does not apply, to damages. awarded in connection with: (i)Provider' s breach of its confidentiality obligations; or (ii) Provider' s breach of its datasecurity or privacy obligations, ineach case to the extent such'. obligations are expressly set forth in this Agreement.
c) Liability Cap. Except for claims that cannot be limited under applicable law, Provider' stotal cumulative liability arising out of or relating to this Agreement shall not exceed the total fees actually paid by Customer to Provider under the applicable Order or Subscription during the twelve ( 12) months immediately preceding the event giving rise to the claim. The foregoing cap will not apply to Provider' s breach of confidentiality obligations or Provider' sbreach of data security or privacy obligations, in each case as ex pressly set forth in this Agreement. For all claims subject to this cap, the cap applies in the aggregate for all claims and causes of action of every kind. d) Material Basis. The limitations set forth in this Section area material basis of the Parties' agreement and reflect the allocation of risk agreed by the Parties. These limitations apply notwithstanding the failure of any exclusive remedy and regardless of the form of action. Multiple claims will• not enlarge any limitation or cap. e) Savings Clause. Nothing in this Agreement limits either Party' sresponsibility for its own gross negligence or willful misconduct to the extent prohibited by applicable law. 21) THIRD -PARTY CLAIMS; ALLOCATION OF RESPONSIBILITY This Section applies solely to third - party claims, demands, actions, or proceedings brought by a person or entity that is not a party .to this Agreement (" Third - Party Claim").
a) Mutual Responsibility for Covered Third - Party Claims. Each Party (" Responsible Party") willbe responsible for amounts awarded in a final, non -appealable judgment, or amounts agreed in a settlement` approved in writing by the Responsible_ Party, to the extent a Third -Party Claim arises from: (i) the Responsible Party' s breach of this Agreement; (ii) the Responsible. Party' sviolation of applicable law; or ( iii) the Responsible Party' s gross negligence or willful misconduct.
b) Intellectual Property. For Third -Party Claims alleging infringement of U. S. patents, U. S. copyrights, or U. S. trademarks, Provider' sresponsibility under this Section applies only to claims alleging that the unmodified Software, as provided by Provider and used by Customer in accordance with this Agreement, infringes such rights. Responsibility under this Section is limited to the judgment or approved settlement amount and any court -awarded costs and attorneys' fees awarded against the non - Responsible Party in the applicable Third - Party RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 9 Xplor Technologies - CONFIDENTIAL.
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Claim. .
c) Exclusions. A Party will have no responsibility under this Section to the extent a Third - Party Claim arises from:
i) the other Party' s
misuse of the Software or use outside the scope of this Agreement; ( ii) modifications not made by the Responsible Party; (iii) the combinationof the Software with items not provided by. Provider, ifthe claim would not: have arisen but for such combination; ( iv) Customer -provided specifications, configurations, materials, or data; or (v) actions or omissions of a third party outside the Responsible Party' sreasonable control. d) Notice; Cooperation; Control.. The. Party seeking protection under this Section must promptly notify the other Party in writing of .the Third -Party Claim and provide reasonable cooperation and information. The Responsible Party will control the response and any settlement of the Third - Party Claim, provided that no settlement may: (i) admit fault on behalf of the non - Responsible Party; or ( ii) imposeany obligation onthe non -Responsible Party, without the non -Responsible Party' s prior written consent.. The non -Responsible Party may participate in the Third -Party Claim at its own expense.
e) Mitigation ( Software - Related Claims Only). if the Software becomes, orin Provider' s; reasonable opinion is likely to become, the subjectof a Third - Party Claim described in this Section, Provider may, at its option: ( i) obtain the right for Customer to continue using the Software; (ii). modifyor replace the Software to make it -noninfringing while providing materially equivalent functionality; or (iii) terminate the affected Subscription and refund any prepaid, unused Subscription Fees for the affected portion. f) Exclusive Remedy; Gross Negligence and Willful Misconduct; Limitation of Liability. This Section states each Party' ssole and exclusive remedy for Third - Party Claims covered by this Section. Nothing in this Agreement limits either Party' sresponsibility for its own gross negligence or willful misconduct to the extent such limitation is prohibited by applicable law. This Section is subject to the Limitation of Liability section, to the maximum . extent permitted by applicable law.
22) DISPUTE RESOLUTION. Many concerns can be resolved by calling us at (877)83- 8757. If a dispute cannot be resolved informally, this Dispute. Resolution provision explains how claims ( whether by you against us, or by us against you) will be resolved.
a) Definition. " Claim means . any current or future claim, dispute or controversy relating in any way to our Agreement. Claim includes ( i) initialclaims, counterclaims, cross - claims and third - party claims; (ii) claims based upon contract, tort, fraud, statute, regulation, common law and equity;. and ( iii) claims by or against any third party using or providing any product, service or benefit in connection with our Agreement or the Software. b) Claim Notice, Before beginning a lawsuit, mediation, or arbitration, you and we agree to send a notice ( a Claim Notice") to each party against whom a Claim is. asserted. The. Claim Notice will give you and us a chance to resolve our dispute informally or in mediation: The Claim Notice must describe the Claim and state the specific relief demanded. Notice to you may be sent to your current mailing address or email address on file. You must provide your name, address and phone number in your Claim Notice. Your Claim Notice must besent to Vermont Systems, ATTN: Legal, 12 Market Place, Essex Junction, VT 05452. c) Mediation or Arbitration. Mediation or Arbitration saves disputing parties and organizations millions of dollars every year by reducing litigation and court costs. These methods of alternative disputeresolution can also save business relationships. The Party with the claim should first send a Claim_ Notice to the receiving party and allow at least 30 days to cure before initiating Mediation or Arbitration. The Mediation or Arbitration administrative details will be mutually agreed upon by both Parties. Each Party will be responsible for its own costs. 23) CONTACT/ NOTICES/ GOVERNING LAW.
a) Point of Contact. The VS Point of Contact for general questions regarding software and services is the Sales Executive listed here:
VS Sales Executive name: Joshua Karson
Business Phone: 802- 276- 5604
Email: • • . joshuak@vermontsystems. com
b). The Customer' sprimary Point of Contact: is:
Customer' sname and Title:
Business Phone:
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Email:
Address for Notifications:
IT IS THE CUSTOMER' S RESPONSIBILITY TO KEEP THEIR CONTACT INFORMATION UPDATED! c) Notices. Notices for Vermont Systems should be sent to:
RecTrac, LLC d/ b/ a Vermont Systems
12 Market Place
Essex Junction, VT 05452
legal@vermontsystems. com
ALL LEGAL NOTICES, CLAIMS, or COURT DOCUMENTS should be sent via certified mail or delivered in person by a registered courier.
d) Choice. of Law. This Agreement will be governed by and construed in accordance with the local, municipal, provincial, state, and federal laws where the Customer is located, without regard to conflicts of law principles.
The U. N. Convention on Contracts for the International Sale of Goods will not apply to this Agreement. This choice of jurisdiction does not prevent Vermont Systems from seeking injunctive relief with respect to a violation of intellectual property rights or confidentiality obligations in any appropriate jurisdiction. 24) GENERAL PROVISIONS.
a) Privacy Rights. You are required to comply with our Privacy Statement, which may be revised from time to time, and which is expressly incorporated into the Agreement. b) Minimum System Requirements / Interoperability. It is your responsibility to ensure your computer systems, Internet connections, IT infrastructure, peripherals, systems, servers, mobile devices and/ or workstations comply with the minimum system requirements necessary to receive our Services. We shall not be responsible for any internet speed or connectivity issues at your location, or other problems related to your technology equipment, including third - party internet service oryour IT infrastructure. You shall be required to comply with our technical specifications.
c) Reference. You agree that, within 30 days of the Effective Date, we may issue a new business press release about our business association and post your logo and a brief description of your business on our website. d) Independent Contractor Relationship. Our legal relationship with you is that of an independent contractor.
The Agreement does not form a partnership, franchise, joint venture, employment, agency and/ orfiduciary relationship between you and us.
e) Non -Discrimination Endorsement. We shall not discriminate in our employment practices and will render all Services under the Agreement without regard to race, color, religion, sex, sexual orientation, age, national origin, veteran' sstatus, political affiliation, or disabilities. Specifically, we willabide by the requirements of Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, the Vietnam Era Veteran' sReadjustment Assistance Act of 1974; Title IX of the Education Amendments of 1972, and the Fair Housing Act of 1968, as amended. f) Export- Controls. The Services and any derivatives thereof may be subject to export laws and regulations of the United States and other jurisdictions. Each party represents that it is not named on the United States government' sdenied- party list. Additionally, you shall not permit End Users to access or use the Subscription Services while located in a United States embargoed country ( currently Cuba, Iran, North Korea, Sudan, Syria or Crimea), or in violation of any United States export law or regulation. g) Anti -Bribery. You agree that neither your employees, agents or representatives have received or been offered any illegal or improper bribe, kickback, gift, or thing of value from us, or any member of our Team, in connection with the Agreement. If you learn of any violation of the above restrictions, . you agree to promptly notify us.
h) Legal Advice. All Professional Services and other information provided to you in the normal course of our business relationship should be considered for informational purposes only and is not to be taken as legal advice. You are advised to speak with your own independent counsel about all matters of a legal nature.
i) Waiver; Cumulative Remedies. No failure or delay by either party in exercising any rights under the RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 11 Xplor Technologies - CONFIDENTIAL
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Agreement shall constitute a waiver of that right. Other than as expressly stated herein, the remedies provided in the Agreement are in addition to, and not exclusive, of any other remedies of. a party at law, or in equity.
j) Assignment. Neither party may assign any. of its rights: or obligations hereunder, whether: byoperation of law or otherwise, without the prior writtenconsent of the other party ( not to be unreasonably. withheld):
Notwithstanding the foregoing, we may assign this Agreement in whole or in part, to an affiliate or to: a successor or in connection with a merger, acquisition, corporate reorganization, or sale of substantially all of our business or assets related to the Services, provided that ( i) We remain responsible for performances of the Services and.ll obligations under this Agreement, and ( ii) such assignment does not materially reduce the level or quality of Services to the Customer. We will provide the Customer with written notice of any such assignment. -
k) Force Majeure. Neither Party shall not be in default under any provision of the Agreement or be liable for any delay, failure of performance, or interruption in Services ( including the Software) resulting, directly_ or indirectly, from causes beyond our reasonable control, including but not limited to any of the following:
earthquake, lightning or other acts of God; fire or explosion; electrical faults; vandalism; cable cut; water; hurricanes; fire; flooding; severe weather conditions; actions of governmental or military authorities; nationalemergency; insurrection, riots or war; terrorism or civil disturbance; strikes, lock -outs, work stoppages or other labor difficulties; supplier failure; shortage; or telecommunication or other internet provider failure. The affected Party will provide the other Party with prompt written notice describing the Force Majeure event and its expected duration. This does not excuse any payment obligations due under this Agreement.
I) Survivability. Even if you terminate the Agreement with us, the following sections of the Agreement will still apply: Terms of Service Section ( Hosting Obligations); ( Confidentiality);( Protection of Educational Information); Limited Warranties); (Limitations of Liabilities); ( Client Responsibilities); ( Dispute Resolution); Notice; Governing Law; Jurisdiction); (Legal Advice);( Force Majeure); and ( Entire Agreement; Priority of Documents).
m) Severability. The invalidity or unenforceability of any provision of the Agreement will not affect the validity or enforceability of the other provisions of the Agreement, which provisions will remain in full force and effect. If any provision of: this Agreement shall be deemed unenforceable by reason of its extent, duration, scope or otherwise, then the parties contemplate that the court making such determination will alter such provisions so that it is enforced and will enforce it in its altered form for all purposes contemplated by the Agreement.
n) Headings. The bolded headings contained in the Agreement are for convenience ofreference only, shall not be deemed to be a. part of the Agreement and shall not be referred to in connection with the construction or interpretation of the Agreement.
o) Construction. For purposes of the Agreement, wherever the context requires, the singular shall include the plural,. and vice versa; the masculine gender shall include the feminine and neuter gender, and vice versa; and " and" shall include. "or," and vice versa. Any rule of construction to the effect that ambiguities are to be resolved against the draftingpartyy shall not be applied in the construction or interpretation of the Agreement. -
p) Entire Agreement; Priority of Documents. The Agreement ( including these Terms of Service) and any additional terms or Addenda, as applicable, make up the entire Agreement and supersede all prior agreements, representations, and understandings: The terms of this Agreement apply to all ' Add - On' features. All additional terms and/ or _Addenda will be considered incorporated into the Agreement when you agree to them. -If there is an actual conflict or direct inconsistency between any of the attachments, schedules or exhibits referenced in the Services Agreement, then the following shall be the prioritization of documents that should be deemed to control and govern: first, any later -signed Addenda or Statement of Work (as applicable); then the Services Agreement; then the Service Level Agreement ( as applicable); then the Terms of Service; then the Privacy Policy. -
q) Electronic Signature. The Agreement may be executed in any number of counterparts, each of which when executed shall be deemedan original, but such counterparts together shall constituteone and the same instrument. Delivery of executed counterparts by email, PDF, or other electronic delivery method shall be effective . as -delivery. Electronic signatures, including any click -sign process, will be deemed as original. r) Consent to Do Business Electronically. By signing the Services Agreement, you consent to do business RecTrac, LLC All rights reserved. Last Revision: August. 7, 2026 12 Xplor Technologies - CONFIDENTIAL
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electronically, whichmeans that you agree that all VS agreements and policies, including amendments thereto and documents referenced therein, as well as any notices, instructions, or any other. communications regarding transactions and ;your agreements with VS may be presented, delivered, stored, retrieved, and transmitted electronically. You must keep us informed of any change in your electronic or mailingaddressor other contact information. Your electronic signature, including, without limitation clicking Agree and Continue" or " I Accept" or an action of similar meaning or significance, shall be the legal equivalent of your manual signature. You may withdraw your consent to doing business electronically at any time by contacting us and withdrawing your consent. However, any communications or transactions between us before your withdrawal of such consent, will be valid and binding. 25) HOSTING SERVICES
a) Hosting Services are reflected in the Order Schedule. The Customer either has Standard Hosting, and the VS Standard Hosting Service Level Agreement ( SLA) is here: VS Standard Hosting Service SLA ortheyhave Premium Hosting Service and the VS Premium Hosting Service Level Agreement (SLA) can be .found here: VS Premium Hosting Service SLA. Hosting SLAs may be revised from time to time and are incorporated into and made part of this agreement.
b) Hosting Obligations. We make the following limited representations -and warranties with respect to our Hosting Services: we will, at all times during the Term of the Agreement: (i) maintain a comprehensivedata security program which includes reasonable and appropriate technical, organizational and security measures against the destruction, loss, unauthorized access or alteration of Customer Data ( including Patron Data, as applicable) which measures will be no less rigorous than the accepted security standards for similarly situated companies in the industry; and ( ii) provide our Hosting Services in a good and workmanlike manner.. ALL PAYMENT TERMS, PROHIBITED USES; OWNERSHIP RIGHTS, AND ALL OTHER LIMITED WARRANTIES, LISTED IN THIS AGREEMENT, APPLY TO HOSTED CUSTOMERS. The Customer must remain. compliant with terms and conditions of this agreement for warranties to be applicable. The limited representations and warranties described herein shall be subject to any other limitations of liability described by the Agreement.
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SERVICE LEVEL AGREEMENT ( SUPPORT)
At Vermont. Systems, we highly value our customers andare dedicated to delivering .top- quality support servicesto ensure the seamless Operation of your software systems. Our Service Level Agreement (SLA) defines the level of support you can anticipate from us, specifying our response times, issue resolution procedures, and overall support. quality. With our proficientteam of software professionals and unwavering commitment to customer satisfaction, you can rely on us to meet all your software: support requirements with competence. Terms not specificallydescribed inthis Service Level Agreement for Support ( ' Support SLA") shall' hy. ethe meanings asset forth: in' Section 1 of the Terms Of Service or elsewhere in the Agreement.
1) ELIGIBILITY. To be eligible for the Support SLA, Customers must be current in their payment of Fees to Vermont Systems and must remain compliant with the terms and conditions of the Agreement. 2) CASE PRIORITIES. To provide high -quality. support and to effectively assign resources to incoming cases; the following four types ofcasepriorities have been identified:.
Priority 1 Critical
Critical business impact occurs on a production system preventing business operations... End. Users and Patrons are prevented from working within . the Software with no workarounds: Example nclude: Software crashes or goes off- line; functionality critical to business operation not available; data breach or loss. of Customer .Data.
Priority 2 Major
Gu
Significant business mpact occurs on a production system severely impacting business operation. End Users and Patrons are impacted by the issue but. may still be ablel to ' work in ' a limited capacity within the Software. Examples include significant performance degradation; , functionalities important to business operation not available; loss of Software functionality has an escalating impact on business operations.
Priority 3 . Medium .
Minor business impact occurs on a production system that causes a partial or non -critical loss of functionality in the. Software. A limited number of End Users and/ or Patrons. are affected.
Priority 4 Low j
Issues occurring on a non -production system in thea Software. Examples include: a question ' comment, or enhancement.
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1) RESPONSE TIMES. VS will respond and escalate support issues in accordance with the table below. All days referenced below are business days.'
Escalation Stage . .
Priority.3 Priority 4
within), ( within).
24 hours 48 hours
VS will escalatewithin the operations, team.. Operations, wll engage development resources as needed. Notification will be made to Operations leadership for issue awareness.
Communication cadence on specific cases will be as agreed upon by the case contact( s) and Vermont Systems on a case= by- case basis. 2) CUSTOMER REPORTING CHANNELS; PROCESS. Support Desk Customers experiencing support issues must reportcustomersupport concerns through VS' s. established support channels; including:
a) Customer Support Portal:. accessed by going to: support. vermontsystems. com available ( 24/ 7) b) Chat Support: available through the support portal Monday through Friday; 8 AM— 5 PM d)
c) Email:
Customer
support@vermontsystems: com
support line: 877-83- 87. 57; leave voicemail, (monitored during business hours only). 8AM - 8PM eastern time, Monday - Friday.
After -Hours Emergency Support: Leavevoicemail at 802= 490- 1911 — receive VS Support response within 15 minutes: ( AFTER. HOURS EMERGENCY. SUPPORT FEES APPLY) All issues or questions reportedto support are tracked with a support case that contains at a minimum the Customer account name,: contact person, software product andversion; module and/ or menu selection, detailed description of the issue, and any other pertinent. information. Case statuses are -viewable on the VS support portal: Each case is stored in a queue and the first available support representative will be assigned to thenext case issue based on priority. While reviewing the case issue, the assigned support person will contact the Customer, if additional information is n eeded.
The VS support person will either resolve the issue or advise Customer regarding the status and the course of action being taken to resolve it. All correspondence and actions associated with a case are tracked in the support database. If the Issue needsto be escalated to a development resource,. Customer will be informed. While issues escalated to development will be scheduled' for resolution, they may not be resolved immediately depending onthe nature and complexity of the issue. Customer may view the development status at any time. 3) Open Database Connectivity ( ODBC): VS will support establishing an ODBC connection in environments where allowed ( such as VS Premium Cloud Hosting). The database schema can be printed running the " RecTrac Dictionary Listing" report from within the RecTrac application. Current entity relationship diagrams are also available ( can be accessed via VS FTP site). No other ODBC support services will be provided by VS, such as but not limited to development assistance and development troubleshooting. 4) Data Breach/ Loss of Data: VS takes safeguarding your data very seriously. Please refer to the VS Terms and Conditions for claims related to a data breach or loss of data.
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PAYTRAC PAYMENT: SERVICES ADDENDUM
This PayTrac Payment Services Addendum (" Addendum") between RecTrac, LLC d/ b/ a Vermont Systems VS," " Licensor," "we," "our," "Provider", or " us") and City of Lathrop: CA (" Customer", " Licensee," You" or " Your") is intended to be included and made part of the Services Agreement, inclusive of all relevant attachments, schedules, exhibits and/ or Addenda ( collectively, " Agreement") previously or simultaneously executed between the Parties by adding to the Agreement the terms and conditions listed. below.
1) . TERM. The term of this Addendum will commence on the date executed bythe. Customer and will run coterminous. with . the.‘ primary Vermont Systems Serviced Agreement_ ( date of related Agreement jfapplicable).
2) PAYMENT- SERVICES. Customer is adding VS PayTrac Payment Services to the suite• of products and services it is receiving from; VS ( as reflected in the Order Schedule) at the rates described in the attached Schedule A. VS will: provide Customer with Payment Services pursuant to a separately executed Sub - Merchant Agreement, inclusive of Customer' s Sub - Merchant Application/ Agreement ("SMAA") and VS' s Terms of Service and PayTrac Payment Service Terms & Conditions, each of which shall be incorporated by reference into the Agreement.
3) _ SOFTWARE UPDATES. To, maintain the highest level of security' for payment processing, the Customer agrees to operate on the most recent release of the software within 30 days .of its general. release.. Extended delays to update the software may. impact - the ability to safely process transactions,. and VS reserves the right to disable processing until the software is updated:
4) MISCELLANEOUS. Except as expressly revised in this Addendum, the Agreement will remain in full force and effect. If there are any conflicts or inconsistencies between this Addendum and the Agreement, VS currentTerms of Service will control. VS' s acceptance may be evidenced by its fulfillment of the Agreement, which this Addendum revises.
IN WITNESS WHEREOF, the parties signing below have read and understand the terms and conditions of this Agreement, including any and all additional addenda or attachments: They represent and warrant that they are authorized to execute this Agreement on behalf of the applicable organization and that, upon execution, this Agreement is enforceable: against that party in accordance with its terms. The parties hereto have caused this Agreement to be executed asofthe last signature date below (" Execution Date").
Customer: City of Lathrop. CA RecTrac, LLC d/ b/ a Vermont- Systems Signature: Signature:
By: Print Name)
Title) Date: _
By: Patrick Hayden Print Name)
Its: Its: President Tide) Date:
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PAYTRAC PAYMENT SERVICE TERMS AND CONDITIONS:
SUB -MERCHANT : AGREEMENT. These PayTrac Payment Service Terms- and Conditions, govern the_ terms and conditions under which we; as a payment facilitator, will agree to provide you, as a sub -merchant, withcertain payment -related services.. For purposes of this Sub -Merchant Agreement, the sub- merchant. identified in the Sub -Merchant Application and Agreement (" SMAA") will be identified as " you,. "your;' 'or " Sub, Merchant." These Payment Terms and Conditions; togetherwith your completed and approved SMAA, will form a binding Sub -Merchant Agreement" between. you and the payment facilitator identified .in the- SMAA ("we," "us," bur,' -or " Payment Facilitator): If you. are receiving PaymentServices ( defined. below): from us, then your Sub - Merchant Agreement will. become part of your overall Agreement with us, which Agreement includes, in addition to the Sub -Merchant Agreement; our. Terms. of Service, Privacy. Policyy and other referenced exhibits, schedules or addenda. Terms not defined herein shall have the meanings as set. forth in Section 1 of the Terms of Service.
2) PAYMENT SERVICES. Provided you satisfy the underwriting criteria for receipt of Payment Services and remain in compliance with the Agreement, we will agree to provide you with the payment services as described in the Agreement ( collectively, " Payment. Services").. In exchange for Payment Services, you agree to pay us the rates, fees and other charges described in the Agreement ( collectively, " Fees':). Besides us, there are other third parties involved in the facilitationand processing of Payment Services; these third parties include banks ( i.e., acquiringbank, sponsor bank), the major card networks/ associations such as Visa, Mastercard; Discover and American Express ( collectively, "Card Brands" unless referred to individually by name); and: ourdesignated payment processor (" Processor"). Each of these parties serve an important function in the facilitation, processing and settling of transactions associated with your business: Bydesignating us as your agent for payment facilitation services, and remaining in compliance with the terms of the Agreement ( including payment of all of our Fees), you will receive the right to accept payments from customers, clients and/ or members ( collectively, "End Users") through validly issued bankcards (" cards") associated with the Card Brands, and/ or, if approved, through automated clearing house transactions (" ACH") regulated by the National Automated Clearing House Association(" NACHA"): We will only provide you with Payment Services for. transactions run on active,, non -defaulted End User agreements properly delivered to us through the appropriate system in accordance with the Agreement' sterms and conditions including; without limitation; this Sub- Merchant Agreement.
3)., APPLICATION PROCESS;. UNDERWRITING; APPROVAL FOR. PAYMENT SERVICES. Completion of the SMAA and submission through our standard underwriting process shall be a pre - requisite and pre -condition to your receipt of. Payment Services. If you fail to meet our then - current underwriting requirements, or the then - current underwriting requirements of our Processor ( as. applicable), you shall not be allowed to receive Payment Services. Federal regulations such as the USA Patriot Act or FinCEN require financial institutions (i.e., banks) to verify the identity of persons seeking to open a depository account. Our Processor, in turn, requires that we submit certain information about each sub -merchant through underwriting prior tosuch sub - merchant' sreceiptof payment services. Informationthat we may request includes, but is not limited to, basic sub- merchant information • such as entity name, business address, tax number, date of formation, years in business; transaction information; processing %/Plumes; payment types accepted, address of business locations where paymentsmay be accepted; and information about who owns and controls the sub -merchant. It shall. be your sole responsibility to provide us with all required information, to ensure the accuracy and completeness: of the information provided, to provide us with timely andaccurate updates if your information changes, and to make the required acknowledgements and authorizations related to Payment Services as described in. the Sub - Merchant Agreement. We ( and our Processor, as applicable) will base underwriting, decision on the information provided. If, after approval, we discover that certain information provided in the SMAA was false, incomplete,; misleading or inaccurate, as determined by us or our Processor, wereserve the. right to suspend or terminate PaymentServices immediately at our discretion. If you pass underwriting and your application isapproved, then your SMAA will automatically convert to a Sub - Merchant Agreement which RecTrac, LLCAII rights reserved. Last. Revision: August 7, 2026 Xplor Technologies - CONFIDENTIAL
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incorporates these Payment Terms & Conditions, (and other documents forming the Agreement) by reference.
Underwriting approval and conversion of your application to a Sub -Merchant Agreement may occur without notice to you. Your failure to notify us of changes to your business may be Considered a material breach of the Sub - Merchant Agreement. •
a) For Private Sector Entities Only: You expressly authorize. us. to make business credit inquiries , if applicable,. . personal credit inquiries (including,. withoutlimitation, credit report inquiries into• your Control Owner or Authorized Contact), identity -verification inquiries, transaction -verification inquiries and. any other inquiry. or background check that we consider reasonably. necessary as related to our provision of the Payment Services.
You further agree to provide us with any information or documentation requested by the Processor, the Card Brands and/ or. the bank( s).
4) DESIGNATION AS LIMITED PAYMENTS AGENT. By entering into this Sub - Merchant Agreement, you are appointing us as your limited payments agent for the sole purpose of receiving, holding and settling payments made to you for your goods and services as validly entered in and through our system or platform. We will settle payments that are actually received by us. to you, less any amounts owed to us, including fees and other. obligations, and subject to the terms and conditions of the Agreement, including this Sub -Merchant Agreement. You agree that a payment received byus on your behalf satisfies an End User' s (i.e., a payor' s) obligation to make payment to you,. If we do not settle the payment to you, you will only have recourse against us and not the End User, as paymentis deemed made by an End User to you upon constructive or actual receipt of funds by us. We will process transactions in accordance with your written instructions, the agreement( s) in place with :us or End Users, and applicable law, rules or regulations. 5) DESIGNATED ACCOUNT. You will be required to provide and maintain a business bank account with a U. S.- chartered bank (your " Designated Account," or, if you have more than one account, your " Designated Accounts"). Each sub -merchant entity must have its own Designated Account and the name on the Designated Account mustmatch the sub -merchant' slegal entity name or registered doing -business - as name. All remits or other deposits to you as associated with Payment Services will be made into your Designated Account( s). 6) PROHIBITED ACTIVITIES PER MAJOR CARD BRANDS. In receiving Payment Services, you shall not, through yourself or a third party: (a). submit any transaction to us that was previously charged back and subsequently returned to you, irrespective of cardholder approval; (b) knowingly submit any transaction that is illegal or that you should have known was illegal ( you acknowledge that such transactionmust be legal in both your and the cardholder' sjurisdiction); (c) submit a transaction that you know, or should have known, is either fraudulent or not authorized by the cardholder; ( d) require a cardholder - to complete a postcard or similar device that includes the cardholder' s account number, card expiration date, signature, or any other card account data in plain view when mailed, nor request a Card Verification Value 2 (" CVV2'") for a card - present transaction, nor retain or store any portion of the magnetic - stripe data. subsequent to the authorization of. a salestransaction, nor any other data prohibited by the Card Brands operating regulations or this Sub -Merchant Agreement, including CW2; (e). add 'a. surcharge to transactions except as expressly permitted by, and in full compliance with, the Card Brands operating regulations; (f) charge a minimum or maximum amount for a transaction unless expressly authorized by, and in full compliance with, the. Card Brands operating regulations;( g) disburse funds in the form of cash unless you are participating in full compliance with a program supported by a Card Brand for such cash disbursements and in full compliance with the Card Brand' s operating regulations; ( h) submit a transaction that does not result from 'an act between you and a cardholder; (i) accept a card issued by a U. S. issuer to collect or refinance an existing -debt, .unless expressly authorized by, and in full compliance with, Card Brand operating regulations; (j) request or use a
card account number for any purpose other than as payment for your goods or services; (k) add any tax to transactions, unless applicablelaw expressly requires that you are permitted to impose a tax (in such event, any tax amount, if allowed, must be included in the transaction. amount and not collected separately); ( I) process transactions for, receive payments on behalf of, or redirect payments to a third party ( unless required bylaw); (m) copy, modify, adapt, translate, reverse engineer, decompile, or disassemble, in any way, any portion of the Payment Services; (n) interfere with or violate any other of our services or End User' s right to privacy or other rights, or harvest or collect personally identifiable RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 . .
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information about End Users without their express consent, including using any robot, spider, site search or retrieval application, or other manual or automatic device or process to retrieve, index, or -data -mine; (o) defame, abuse, -harass, stalk, threaten, or otherwise violate the legal rights of others; (p) transmit or otherwise make available in connection with the Payment Service' s any virus, worm, trojan horse, time bomb, web bug,
spyware, or any other. computer code, file, or program that mayor is intended to damage or hijack the operation of any hardware, software, or telecommunications equipment, or any other actually or potentially harmful, disruptive, or invasive code or component; (q) interfere with or disrupt the operation of the Payment Services, or the servers or networks that host the Payment Services or make them available; or violate any requirements, procedures, policies, or regulations of such servers or networks; ( r) sell, license, or exploit for any commercial purposes any use of or access to the Payment Services other than as permitted by us; (s) forward any data generated from the Payment Services without our prior written consent; (t) sublicense any or all of the Payment Services toany third party; and/ or (u) transfer - or assign your account password or credentials, even temporarily, to a third party. We reserve the right to monitor you and your End User' s use of the Payment Services to ensure compliance with the Agreement including, without limitation, this Sub - Merchant Agreement and applicable law. If we determine that you are not in compliance with the Sub -Merchant Agreement, we reserve the right to take appropriate remedial action including, without limitation, suspending or terminating Payment Services, or suspending or terminating your access to the system or platform.. In receiving Payment Services, you further acknowledge, represent and warrant that you will not KNOWINGLY make Payment Services available to (i) any person who appears of the U. S. Department of Treasury Office of Foreign Assets Control Specially Designated Nationals list; (ii) any person who is less than 18 years of age; ( iii) who is not domiciled in the U. S.
7) SUB -MERCHANT REPRESENTATIONS. You represent and warrant that ( a) you are at least 18 years of age;. (b) if an individual account, you are asole proprietorship validly existing in the United States, Canada, or its territories, and if an entity, that the entity was validly, formed, registered and is in goodstanding in at least one of the fifty United States, Canada, or its territories; (c) you have never beenplaced on the MasterCard. MATCH system or. the Combined Terminated Merchant File, and: if so, you have disclosed this to us; and ( d) all transactions are bona fide and no transaction involves the use ofa Card for any purpose other than the purchase of goods or services from you.
8) CLIENT RESPONSIBILITY. You shall be responsible for all liabilities arising out of your acts and omissions including any use of Vermont System' s Software, products, or Payment Services. 9) END USERS. We are not a party to any contract or business relationship that you may have with End Users, and we shall have no obligations or liability under any such agreement or business relationship. You are solely responsible for your own products and services and for the content and legality of your own contracting documents with End Users. You will be required to obtain an End User' s prior written consent for RECURRING
TRANSACTIONS.
10) REGULATORY STATUS. In providing Payment Services to you, we are your designated agent for certain payment facilitation services, as integrated with our proprietary technologies, but always acting at your direction in accordance with the contracts that have been entered into including, without limitation, the Sub -Merchant Agreement. We are not a bank, money transmitter or other money services business. The Payment Services that we offer and the payment transactions that we help to facilitate involve the use of our own proprietary technologies and the efforts of third parties such as banks, the Card Brands, and- our Processor. 11) TERM; TERMINATION OF. PAYMENT SERVICES. The term of this Sub - Merchant Agreement will run concurrently with the Term as described in your Agreement. We shall have the right to terminate. this Sub Merchant Agreement, with a written notice, at any time for cause, and shall have no liability to you for any such termination. Upon termination, you shall immediately cease using the Payment Services. We shall have the right to remove your Designated Account information upon termination of the Sub- Merchant Agreement, and we shall also have the right, at our choosing, to retain copies of such information for up to five ( 5) years at our cost. This Sub -Merchant Agreement shall terminate immediately if a bank, the Card Brands or our Processor require us to terminate the Sub -Merchant Agreement. Upon termination of Payment Services for any RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 Xplor Technologies - CONFIDENTIAL
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reason, you shall remain liable, for any and all outstanding Fees owed. 12) • TAXES. It is -your sole. responsibility to determine what if any, taxes applyto the sale of your products and services, or the payments, you receive in connection with your use of our. Payment Services (' Taxes"). It is solely your responsibility. toassess, collect; report, or remitthe` correct tax to:h' eproper -taxing authority. We are not obligated• to, not will we. dtermine whether Taxes. apply, or calculate, collect, report, or remit any Taxes to any tax ' authority, arising from. anytransaction. Youacknowledge that we -will satisfy. all IRS reporting requirements as required by law, including providing the IRS with. an information return on your card transactions and .thirdparty: network transactions:. We will also comply with' any lawful orders, garnishments - or tax levies associated. with your. account. This provision shall. be- read in conjunction with, and not in conflict of, anytax- related provision in. theTerms of Service.
13) CARD BRAND RULES. If you accept cards issued by any of the rnajor Card Brands, then in addition to these Payment Terms and Conditions, you will alsobe obligated to comply with Card Brand rules and regulations, the terms of which are incorporated by reference herein. The operating regulations for each of the major Card Brands can be accessed at the links below:.
a) VISA: usa. visa. com/ merchants/ operations/ op resulations. html b) Mastercard: https:// www. mastercard. us% en- us/ business/ overview/ support/ rules. html c) American Express: www. americanexpress: com\ merchantopxuide e)
d)
For
Discover:
transactions.
https:// www. discovernetwork. com/ en- us/ faq
involving ACH, a copy.. of the NACHA operating rules and guidelines are available atwww.chrulesonline. org.
Nothing in this Sub -Merchant Agreement shall be read or construedto interfere with or lessen the right of the Processor, the bank( s), or the. Card Brands to terminate this Sub - Merchant Agreement; and, if this occurs, such termination shall not be considered a material breach of the Agreement by us.: Inthe event of a conflict between this Sub - Merchant Agreement and the Card Brand' s operating regulations, the Card. Brand operating regulations will control. With respect to the Card Brand operating regulations, .you acknowledgeand agree that (a) you will be responsible for the actions of your employees and agents; (b) you willcomply with all applicable laws andregulations and all applicable parts of the operating regulations, including those parts regarding the ownership and use of Card Brand marks;. (c) you will notify us, as your payment facilitator, of any. third -party that will have access to Cardholder Data; (d) you will comply with, and will contractually require your suppliers and agents to comply with, the provisions of the Cardholder Information Security Program ( CISP) and PCI DSS, orother security program as required by a Card Brand and demonstrate compliance with :these. security obligations; and ( e) Card Brands may conduct, or direct anotherparty to .conduct, an audit of you at any time, andyoumust compEy in all material respects with such audit until its completion. 14) AMERICAN EXPRESS OPT -BLUE PROGRAM. The: following provision only applies if you are participating in the American Express Opt -Blue. Program, as controlled by the American Express Opt -Blue Program operating regulations. As a' participant in the American Express Opt -Blue Program:. (a) youmust comply with, and accept American Express cards in accordance with the terms of this. Sub- Merchant Agreement and the American Express Merchant Operating. Guide, as such terms may be amended from time to time; (b) you acknowledge that the American. Express Merchant Operating Guideis incorporated by reference into this Sub - Merchant Agreement and is available online here: https:// icm. aexp- static. com/ontent% dam/ ems/nus/ optblue/ usmos. pdf (c) you expressly authorize us to submit transactions to, and receive settlement from, American Express on your. behalf; (d) you expressly consent to our collection and disclosure of transaction data, Sub Merchant Data, and other information about you to American Express; and to American Express using such information to perform its responsibilities in connection with the American Express Program, promote the American Express network, perform analytics and create reports, and for any other lawful business purposes, including commercialmarketing communication purposes within; the parameters of the program agreement, and important transactional or relationship communications from. American Express.
In addition, you acknowledge and agree that ( i) you mayopt- outfrom receiving future commercial marketing communications from American Express; ( ii) you may be converted from the American. Express Program to a RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 Xplor Technologies - CONFIDENTIAL
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direct card acceptance relationship with American Express if and when you become a high CV merchant in accordance with Section 10. 5, "High CV Merchant Conversions," and upon -conversion, you will be bound by American Express' then - current Card Acceptance Agreement and American Express will set pricing and other fees payable by you for card acceptance; ( iii) American Express may use information obtained in the SMAA at the time of setup: to screen, communicate and/ or monitor you in connection with card marketing and administrative purposes; ( iv) you shall not assign to any third party any payments due to you under your respective End User Agreement, and furtheragree that all indebtedness arising from charges will be for bona fide sales of goods and services ( or both) at your establishments and free of liens, claims, and encumbrances other than ordinary sales taxes, provided, however, that you may sell and assign future transaction receivables to us, our affiliated entities and/ or any other cash advance funding sources who partner with us or our affiliated entities without consent of American Express; ( v) American Express is a third -party beneficiary to this Sub -Agreement and retains all rights, but not obligations, in the Sub- Merchant Agreement that will fully provide American Express .with the ability to enforce the terms of the Payment Facilitator' s Sub - Merchant Agreement against you; (vi) you may opt out of accepting cards at any time without directly or indirectly affecting your rights to acceptother payment products; :(vii) we may terminate your right to accept cards if you breach any of the provisions in this Section or the American Express Merchant Operating Guide; (viii) we have the right to immediately terminate the Sub - Merchant Agreement for cause, for fraudulent or other activity, or upon American. Express' request; (ix) your refund policies for purchases on a card must be at (east as favorable as your refund policy for purchases on any other payment products, and you further agree that the refund policy be disclosed to cardmembers at the time of purchase and in compliance with applicable law; (x) you are prohibited against billing or collecting from anycardmember for any purchase or payment on the card unless chargeback has been exercised, you have fully paid for such charge, and you otherwise have the right to do so; xi) you must comply with applicable laws, rules and regulations relating to the conduct of your business, including the DSR and PCI DSS, each as described in. Chapter :15, "Data Security;" ( xii) you will report all instances of a data. Incident immediately to us after discovery of the incident; ( xiii) you will cease all use of, and remove.
American Express' licensed marks from your website and wherever else they are displayed upon termination of this Sub -Merchant Agreement or your participation in the Program; ( xiv) you will ensure data quality and agree that transaction data and customer information will be processed promptly, accurately and completely, and will complywith the. American. Express technical specifications; and ( xv) you are solely responsible for being aware ofand adhering to privacy and data protection laws and will provide specific and adequatedisclosures to cardmembers on the collection, use, and processing of personal data. 15) PCI DSS. We have implemented certain technical and procedural safeguards to keep Cardholder Data safe and will continue to comply with Payment Card Industry Data Security Standards (" PCI DSS") as a Level 1 service provider to the extent we store, process or transmit Cardholder Data on your behalf. As a. sub -merchant, you also have certain PCI DSS obligations to help keep Cardholder Data safe. Please visit this link https:// www. pcisecuritvstandards. orR/ pdfs/ Small Merchant Guide to Safe Pavments. pdf) to learn more about what you can and should do to protect payment transactions at your place of business. We reserve the right to suspend Payment Services for as long as we deem reasonably necessary to investigate suspicious or unusual activity associated : with your account, and we shall have no liability to you for any losses that may be attributable to the period of suspension. Similarly, if you know or have reason to believe there has been a , security intrusion that has ormayresult in unauthorized access to Cardholder Data; you must notify us immediately.
16) PROCESSING LIMITS: We reserve the right, if needed, to assign a maximum dollar amount (" Processing Limit") per sales ticket and an aggregate maximum dollar amount of card and ACH transactions per calendar month to your account. If we assign a Processing Limit, we will provide a prior written notice. As a Sub -Merchant, You may also request in writing" Processing Limits" as described here. 17) MERCHANT SERVICES AGREEMENT WITH ° PROCESSOR. In the event you process more than $ 1, 000,00 in Visa transactions and/ or $1, 000,00 in MasterCard transactions ( or such other amount as provided by the Card Brand' soperating regulations) in any twelve month period (" Benchmark Amount"), then in addition to this Sub -Merchant Agreement with us, you may also be required to enter into a " Merchant Services Agreement for Sub -Merchants" with our Processor, the'erms. of which will be independently enforceable by our Processor.- RecTrac, LLCAII rights reserved. Last Revision: August 7, 2026 Xplor Technologies - CONFIDENTIAL
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18) NEGATIVE ACCRUALS. We reserve the right to collect a " Per Fiscal Day Over Draft Fee" if your account goes negative during any given remit cycle See Schedule A for details and Fee amounts. a) Negative Payout Protection Option. Negative Payout Protection allows negative accrued fees to be recovered from future payouts instead of' being debited from your account. If you electthis option, we will carry forward the negative balance until amounts otherwise payable to you are sufficient to offset it. We will then apply those amounts to the negative balance andpayyouanyremaining funds.' 19) ADVANCES. An advance is any disbursement of funds priOr to the regularly Scheduled remit date. Any requests for an advance will be considered on a case - by -case basis although, as a general policy, we will not honor advance requests. Any advance request must be sent to: usin writing. If an advance is granted; you agree to pay a ' Per Wired Funds Transfer" for each advance provided. 20) : RECONCILIATIONS; ERROR REPORTING. You are responsible for reconciling your transaction history or remit reports with your actual transactions and you agree to notify us of any errors 0rdiscrepancies (each an ' Error").
We will investigate reported Errors and attempt to promptly rectify them: In the event you are owed money as a. result of. an Error, we will transfer funds to your Designated Account at the nextscheduled remit or pay -out ' cycle.. Errors' not reported to us within 60 days from when they first appear on; your transaction history or remit report will be deemed waived..
21) SALES TRANSMITTALS. You will retain a copy of the sales transmittal for the completed transaction for 25 months or such longer period :asthe :Card Brand operation regulations mayrequire Within three business days of, our request, you will produce copies. of sales transmittalsand other transaction evidence. 22) ACH PROCESSING. To enable you to make and accept ACH payments, you authorize, us to originate creditor' debit records for the purpose of a funds transfer into the ACH network (" Entries"). We will use reasonable efforts to originate Entries on your behalf in accordance with the Sub - Merchant Agreement. You mustonly submit Entries for bona fide transactionswith your End Users made in the ordinary course of business.. All disputes between you and any of your End Users relating to any ACH transactionmust be resolved between you and them. If we receive any notice of an ACH dispute or NACHA inquiry; we willforward such notice directly to you; We bear no financial responsibility for any disputed transaction. 23) REFUNDS; RETURNS: You agree to process returns of and provide refunds and adjustments for products and/ or services in accordance with. your End User Agreements. In managing refunds and returns, you agree to:
a) maintaina fair return, cancellation or adjustment policy; (b) disclose your return or cancellation policy to End Users at the time of purchase ( c) not give cash refunds to an End User in connection with a card sale unless required bylaw; and ( d) not accept cash or any other item of value for preparing a card sale refund:
Your refund policiesshould be the same for allpayment methods and should specifically include a requirement for prompt payment of refunds inorder .to mitigate chargeback risk. 24) . CHARGEBACK LIABILITY, For any transaction that results in a chargeback, we may withhold the chargeback amount in a
reserve account You grant us authorization to recover theamount of any chargeback and any associated fees, fines, or penalties listed in the Agreement, your End User Agreements; or assessed by a Card Brand or Processor. If you have pending chargebacks, we: may delay payouts as necessary. Further, if we reasonably believe that a charge back is likelywith respect to any transaction; we may withhold the amount of the potential .chargeback from remits otherwise due to you until such time that ( a) the chargeback is assessed due to. an End. User ( cardholder) complaint, in which case we will retain the funds; (b) the period of. time .under applicable law or regulation by which the End User ( cardholder) may dispute that the transaction -has expired;' or (c) we determine that a chargeback on the transaction willnot occur. If weare unable to recover funds related to a chargeback for whichYou are liable, you agreeto pay us thefull amount of the chargeback immediatelyupon demand. You agree to pay all!. costsand expenses, including attorneys' fees andother legal expenses, incurred by us for the collection of all amounts -unpaid by. you. 25) RESERVE; SECURITY INTEREST. ( APPLICABLE TO PRIVATE ENTITIES) Where deemednecessary orappropriate RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 XplorTechnologies - CONFIDENTIAL
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by us or our sponsor bank, upon written notice; we ( or our sponsor bank) shall create a reserve account Reserve") in order to protect us or the sponsor bank from actual or potential liabilities under this Sub-.
Merchant Agreement. The Reserve will be in an amount determined by us in our sole and absolute discretion. to cover anticipated chargebacks, returns, unshipped product and/ orunfulfilled services or credit risk basedon y. our processing history: The Reserve may be raised, reduced or removed at any time by us Or at the direction of our sponsor bank). Where the Reserve is not adequately funded, you shall pay all amounts requested by us for the. Reserve within one business day of a request for such amounts and we may 'build the. Reserve- by . . offsets from Remits; transaction settlements or by debiting' by ACH any of your Designated Accounts with available funds:. You. hereby grant us. a
security interest in and lien on any and all fundsheld in any Reserve, and also authorizes us to make any withdrawalsordebits from the Reserve, without prior notice to you,. to collect amounts that you owe us under this. Sub -Merchant Agreement, including without limitation, for any reversals of deposits or transfers. You will execute any additional documentation required for us to perfect our security interest in any funds in the Reserve. This security interest survivesforaslong as we hold funds -in Reserve; however, it does not apply to any funds for which the grant of a security. interest would be prohibited by law.
You irrevocably assign to us -all. rights and legal interests to -any interest orother- earningsthat accrue or are attributable to the Reserve.
26) RECOUPMENT OF FEES. Where Feesare owing by you to us under the Agreement, we shall have the right to immediately; without priorconsent or. notice, offset or debit such amounts from funds: (a) deposited by you into your. Designated Account( s); ( b) dueto you as remits; ( c) held in the Reserve; or ( d) available in your other payment instrument registered with our sponsor bank ( ifany). Your failure to pay all Feesowed to us on demand will be a breach of this Sub - Merchant Agreement You will be liable for our costs associated with collection in addition to the amount owed, including without limitation attorneys' fees and expenses, collection agency fees, and interest at the lesser of one -and -one- half percent (1.5%) per month or the highest rate permitted by applicable law. In our discretion, we may make appropriate reports to credit reporting agencies and law enforcement authorities and cooperate with them in any resulting investigation or prosecution. You hereby expressly agree that all communication in relation to delinquent sub -merchant accounts may be made by us or by a third party actingon our behalf, including but not limited to a collections company. 27) INTELLECTUAL PROPERTY. We reserve all rights not expressly granted to you in the Agreement, including. without limitation, this Sub -Merchant Agreement. We own the title, copyright and other worldwide intellectual property rights in the Payment Services and all technology, components, systems,. and .hardware associated therewith. This Sub -Merchant Agreement does not grant you any rights to our trademarks or service marks, nor may you remove, obscure, or alter any of our trademarks or service marks included in the Payment Services. All comments and suggestions of or concerning the Payment. Services provided to you shall be our property and you shall not have: any rights therein. 28) HOLD HARMLESS You are responsible for, and will hold Providerand its affiliates, and each of their respective. officers, directors, employees, agents, and third - party service providers involved in the Payment Services including processors, acquiring banks, issuing banks, card networks, and payment rails). (collectively, the Protected Parties") harmless from any third - party claims, demands, actions, audits, investigations, inquiries, or proceedings, and all related losses, liabilities, ;damages, penalties, fines, judgments, settlements, costs, and, expenses ( including reasonable attorneys' fees), to the extent arising out of or relating to ( a) any actual or alleged breach of your representations, warranties, or obligations under this Sub - Merchant Agreement;, (b) your wrongful, improper, fraudulent, or unauthorized use of the Payment Services; ( c) any transaction submitted by you through the Payment Services, including the accuracy of transaction data, product: or service descriptions, pricing, fulfillment, refunds, charge backs, reversals, or disputes relating to products or services offered or sold by you; (d) yourviolation of any applicable law, rule,egulation, card network rule, or payment network operating requirement; (e) your violation of any third -party right, including intellectual property, privacy, or publicity rights; or ( f) any access to or use of the Payment Services using your credentials or account, except -to the extent caused by Provider' s gross negligence orwillful misconduct.
28. 1 Claim Management. Provider will provide prompt written notice of any matter covered by this Section and will reasonably cooperate, including by providing information reasonably available to Provider, in connection with the response or resolution. Customer will reimburse Provider for Provider' sreasonable, documented out-f- pocket costs RecTrac, LLCAII rights reserved. . Last ,Revision: August 7, 2026 Xplor Technologies - CONFIDENTIAL
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of such cooperation, if -any. You will manage the response and any settlement of such matter; however, you may not resolve any matter in a manner that imposes any obligation on, or admits fault by,' a Protected Party without Provider' sprior written consent.( noto be unreasonably: withheld).
28. No Expansion of Remedies. This Section applies solely to third - party claims and does not create any first -party remedies or expand Customer' srights beyond those expressly stated elsewhere in this Agreement. 29) LIMITED. WARRANTIES: Provider warrants that, during the applicable Subscription Term, and when used in accordance with this Agreement and the applicable Payment Services -Descriptions, the Software and Payment Services will materially conform: tosuch descriptions. (a) No. Malicious Code: Provider warrants that it will use commercially reasonableefforts designed to ensure that the. Software, as providedat the time of installation, does not contain malicious code intended to materially damage, disable, or disrupt Customer' ssystems or data; (b) Professional Services. Providerwarrants that any. Professional Services will be performed in a professional and workmanlike manner consistent with generally accepted industry standards; ( c) Remedies. If Customerprovides written notice within thirty ( 30) days after discovering an alleged breach, Provider will -use commercially reasonable efforts to remediate: If remediation is not commercially reasonable or cannot be completed within a reasonable period, Customer may terminate the affected Subscription and receive a refund of prepaid, unused Subscription Fees for the affected portion;. (d) Exclusions. This warranty' does not applyto nonconformities caused by Customer misuse,. unauthorized modifications, third -party systems orservices, or Provider' s compliance with Customer instructions; ( e).
Disclalmer. EXCEPT FOR THE EXPRESS WARRANTIES SET FORTH IN THIS AGREEMENT, THE PAYMENT SOFTWARE AND PAYMENT. SERVICES ARE PROVIDED " AS IS" AND " AS AVAILABLE," AND ALL OTHER WARRANTIES ARE DISCLAIMED TO THE MAXIMUM EXTENT PERMITTED BY LAW.
30) LIMITATION ON LIABILITY. ( a) Excluded Damages. EXCEPT FOR: ( i) amounts payable by Provider under the Limited Warranties section ( including required refunds of prepaid; unused Subscription Fees),, and ( ii) liability that cannot be excluded under: applicable: law. IN: NO EVENT WILL PROVIDER BE LIABLE FOR ANY INDIRECT, .INCIDENTAL,
CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOSS OF PROFITS, REVENUE, BUSINESS, OR GOODWILL; ( b) Liability Cap.. EXCEPT FOR ( i) amounts payable by Provider under the Limited Warranties section:
including required refunds of prepaid, unused Subscription Fees), and ( ii) liability that cannot be limited under applicable law, PROVIDER' STOTAL AGGREGATE LIABILITY. ARSING OUT OF OR RELATING TO THIS AGREEMENT : WILL NOT EXCEED THE FEES . PAID BY CUSTOMER FOR THE PAYMENT SERVICES DURING THE TWELVE -(12) MONTHS IMMEDIATELY PRECEDING THE EVENT`. GIVING RISE TO THE CLAIM. For clarity, this Section 30 limits Provider' sliability; it does not limit Customer' sobligations under the HOLD HARMLESS section; ( c) Allocation of Responsibility. Provider is not responsible for failures. or losses caused by Customer acts or omissions, Customer systems or data, third - party payment networks or banks, actions taken to comply with law or card network rules, or Provider s compliance with Customer instructions; (d) Relationship to Warranties. Nothingin this Section limits Provider' sobligation to remediate nonconformities or refund prepaid, unused Subscription Fees as expressly provided in the. Limited Warranties section. Remedies for any breach of the No Malicious Code warranty are limited to those expressly stated in thatsection, except where liability cannot: belimited under applicable law.. 31) TIME LIMIT TO INITIATE A DISPUTE. Unlessotherwise required by law, an action or proceeding by you relating to any dispute or claim by you under this Sub -Merchant Agreement must commence withinone year after the cause .of action accrues; failing which you forego any rights in respect thereof. 32) CONFIDENTIALITY. Unless otherwise required by law, you shall, andshall cause your affiliates to, hold in strict confidence at all times following the date hereof all of our, our bank' sor our. Processor' s Confidential Information, and neither you nor any of your affiliatesshall use such Confidential Information for any purpose other than for the performance of your duties and obligations hereunder. If you breach, or threaten to breach, any of the provisions of this section, in addition to any other rights we may have, including a claim for damages, we shall have the rightto have the provisions of this section specifically enforced, and your breach or threatened breach enjoined, by any court of competent jurisdiction; without .presentment of a bond ( such requirement being expressly waived by you), it being agreed that any breach or threatened breach of this section would cause irreparable harm to us in that money damages would not provide an adequate remedy. 8 RecTrac, LLC All rights reserved. LastRevision: August 7, 2026 Xplor Technologies CONFIDENTIAL
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33) . PERSONAL GUARANTY ( Private sector only). If an individual executes this Sub -Merchant Agreement on your behalf as a guarantor, then such individual personally guarantees performance by you hereunder, shall be deemed to be a guarantor for all purposes, and shall be joint and severally liable withyou for all of your liabilities under the Sub -Merchant Agreement.
34) . INDEPENDENT CONTRACTOR. The. relationships of the parties to this Sub - Merchant Agreement shall be solely that of independent contractors, and nothing contained herein shall be construed otherwise: Nothing in this Sub - Merchant Agreement or in the business or dealings between the parties shall be construed to make them joint ventures or partners with each other. Neither party shall do anything to suggest to third parties that the relationship between the parties is anything other than that of independent contractors. 35) ASSIGNMENT, Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other party ( not to be unreasonably withheld).
Notwithstanding the foregoing, we may assign this Agreement in whole or in part., to an affiliate or to a successor in connection with a merger,; acquisition, corporate reorganization, or sale of substantially all of our business or assets related to the Services, provided that (a) We remain responsible forperformances of the Services and all obligations under this Agreement, and ( b) such assignment does not materially reduce the level or quality. of Services to the Customer. We will provide the Customer with written noticeof any such assignment.
36) OTHER AGREEMENT TERMS; CONFLICT. Upon SMAA acceptance, this Sub - Merchant Agreement shall be considered incorporated by reference into your overall Agreement with us. To the extent any provision of this.
Sub - Merchant Agreement directly conflicts with any other provision of the Agreement, then the Sub - Merchant Agreement' sterms shall be deemed to control.
37) COST REVIEW & POTENTIAL ADJUSTMENT. We will conduct a quarterly review of the overall card processing costs. The first review will begin six (6) months after the initial implementation. If there is a material increase or decreasein card processing costs, we reserve the right to adjust fees accordingly, associated with Payment Services, with prior written notice and supporting documentation.
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SCHEDULE A:
PAYTRAC PAYMENT SERVICE RATES& FEES*
RAaNSACTI ON PARTIES
Customer / Sub - Merchant: City of Lathrop, CA
Payment Facilitator:. RecTrac, LLC d/ b/ a Vermont
Systems
Payment Processor: World Pay, LLC
Sponsor Bank: Fifth Third Bank
FUNDING**
Funds received by 11: 59 pm ET will
be deposited in Customer' s
designated ; account within three
3) business days
Customer acknowledges and accepts that VS will collect its fees and charges for Payment Service directly from the EFT/ ACH draft associated with the business location, unless customer opts for Negative Payout Protection, VS is not responsible forfunding delays due to weekends, federal holidays or Force Majeure events or incidents..
Daily settlement cut- offtimes are Midnight local time.
FLAT RATE MODEL
CREDIT CARD PROCESSING FEES
0, 25
Mastercard
Visa
Discover
AMEX
Per electronic authorization
Per sale transaction 0. 25
Credit card account updater fee .
If & when available and option selected/ elected
1. 00
Per chargebackrequest orreturn processed 25. 00
Mastercard - Visa - Discover - AMEX acquired gross purchase sale % I.2. 80 ACH PROCESSING TEES ( if option selected/ elected)
ACH/ e -
Check
Processing
ACH fee per sale transaction 1. 00
ACH account updater fee 0. 50
Fundi
Fees
Per fiscal day overdraftfee 110. 00
Per wired funds transfer 15. 00
Per ACH credit/ debit per funds transfer 0. 10
OTHER FEES
PCI Non- compliance Fee ( Monthly rate) per MID, to be assessed if the Customer is found to be PCI non -compliant, notto exceed
75. 00 total.
25. 00
NOTES:
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SERVICE FEE MODEL
CREDIT CARD PROCESSIN. GFEES
Mastercard
Visa
Discover
AMEX
Credit card account updater fee
If & when available and option. selected/ elected
Per chargeback request or return processed
Mastercard - Visa -Discover -AMEX acquired gross purchase sale
1. 00
25. 00
3. 25%
IN WITNESS WHEREOF, the parties signing below have read and understand the terms and conditions of this Agreement, including any and all additional addenda or attachments. They represent and warrant that they are authorized to execute this Agreement on behalf of the applicable organization and that, upon execution; this Agreement is enforceable against that party in accordance with its terms. The parties hereto have caused this Agreement to be executed as of the last signaturedate below (" Execution Date").
Customer: City of Lathrop, CA .. RecTrac; LLC. d/b/a Vermont Systems Signature:
By: Print Name)
Signature:
By: Patrick Hayden Print Name)
Its: Title) Date: Its: President Title) Date:________
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SUB -MERCHANT APPLICATION AND AGREEMENT ( SMAA)
SELECTION 1: SUB - MERCHANT INFORMATION
Business/ Sub -Merchant ( provide legal entity name) Doing Business As (If applicable):
Click or tap here to enter text. Click or tap here to enter text.
Date of Formation Approx. Years in Business Business Address Click or tap hereto enter text.Click or tap here to enter text. Click or tap here to enter text.
Tax ID ( FEIN) Website (URL) Business Phone
Click or tap here to enter text. Click or tap here -to enter text. Click or tap here to enter text.
Primary Contact Name ( For General Communications) Primary Contacts Phone Primary Contact Email Click or tap here to enter text. Click or tap here to enter text. Click or tap here to enter text.
Business Type
Select one)
Public Individual
Sole
Proprietorship
Corporation
DS -Corp
DC -Corp
DLLC
Partnership
DGeneral
Partnership
Limited
Partnership
Other
Non -Profit
501C)
EGovernment
0ther:_
Private
O
Individual
Has this business processed credit cards beforei Has this business ever been terminated from accepting credit cards from any network?
Will this business be
running a presale prior to opening?
What payment methods
will the business accept?
Yes • No Yes • No Yes • No • NA Debit • Credit ACH
Briefly describe the nature of the services provided by this business. What types of payment would this business like to accept? Click or tap here to enter
ECTION 2: TRANSACTION
Annua ar. • o ume
text.
INFORMATION ( all, financial assumptions
vg is e ar. nnua . • • o ume
In Person
approximated
DOnline D Telephone
in USD)
vg is et • •
Mail -in Recurring
ax. c et • •
Billing
ax. is e re. rt ar.
Tote Annual Sales — All Transactions ($) - -
Click or tap here to enter text.
SECTION 3: LOCATION INFORMATION ( use additional pages if necessary) Location/ Business Name Business Address Same
as Sec
1 address
Business Phone
1 2
3 4
ECTION 4: MERCHANT ID INFORMATION List one MID per row from the following options: Card Present, Web, Billing, or eCheck) Merchant ID Account Name ( will appear on statement) Associated Section 3 Location or Address Type of MID Annual Card Revenue Service Fee 1 Location#:
Click or tap here to enter text.
2 Location#: D
Click or tap here to enter text. "
3 Location#:
Click or tap here to enter text.
4 Location#:
Click or tap here to enter text.
Xplor Technologies - CONFIDENTIAL RecTrac, LLC All rights reserved. Last Revision: August 7, 20261 143
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SECTION 5: CONTROL OWNER INFORMATION
require certain information about your ownership for compliance with regulations promulgated by the Financial Crimes Enforcement Network XYC regulations seek to prevent financial `crimes; and thefunding of sought below is required by KYC regulations. (1) "Control Owner"' must to have an ownership interest lathe Sub -Merchant and the Control' responsibility to control', manage or _direct the activities of the Sub - hold titles such as CEO, CFO, COO, Managing Member, General Partner, Why Do We Need This Information?
federal Know -Your -Customer
Bureau of the ti S. Department
terrorism, among other things.
be provided. A Control Owner
Owner must ;be a natural person
Merchant' sbusiness,. Control
President, pr Treasurer.,
We
or " KYC'
of Treasury.
The information
is not required
with significant
Owners often
CONTROL OWNER/ AUTHORIZED CONTACT( MUST BEA NATURAL PERSON) * Denotes required fields for all applicants Full Legal Name * Date of Birth *
Click or tap here to enter text. Click or tap here to enter text.
Address ( Home or Business) * Title
Click or tap here to enter text. Click or tap here to enter text.
Phone ( Home or Business) * Email *
Click or tap here to enter text. Click or tap here to enter text.
SECTION 6: BANKING. INFORMATION
For multiple bank accounts
Ban Name
A copy of a voided
only: Include the associated
Account Name
check or a bank letter with full
MID number
Routing Num. er
account details listed will be
from Section
MID #
equired).
4!
Account Num• er
Click or tap here to enter text. Click ortap here to
enter text.
Click or tap here to enter text. Click or tap here to
enter text.
Click or tap here to enter text. Click ortap here to
enter text.
Click ortap here to enter text. Click ortap here to
enter text.
ACKNOWLEDGEMENT: By signing below, Sub -Merchant expressly acknowledges that: (1) the individual signing this Sub -Merchant Agreement has the proper legal authority to bind the Sub- Merchant;( 2) the Sub - Merchant' sApplication for payment services may be rejected in underwriting but, once accepted, will constitute a legally binding Sub - Merchant Agreement with the Payment Facilitator identified below; (3) all information provided herein is true and accurate to the best of Sub - Merchant' sknowledge; ( 4) the Payment Service Terms and Conditions, and any other documents referenced as being part of the agreement, shall become part of this Sub -Merchant Agreement; ( 5) the Payment Facilitator' sprovision of payment services under the Sub -Merchant Agreement shall be expressly conditioned on Sub - Merchant' s
payment of all fees and other charges, and its compliance with VS' s Terms of Service and Privacy Policy, as may be revised from time to time.
AUTHORIZATION: Sub -Merchant expressly authorizes the Payment Facilitator identified below to take the following actions: ( 1) to establish a primary merchant account with a payment processor of the Payment Facilitator' s choosing; ( 2) to access Customer Data, including but not limited to Cardholder Data, for the purposes of providing the payment services contemplated by the Agreement; ( 3) to execute documents on Sub -Merchant' sbehalf, or to take any other action which the Payment Facilitator deems reasonably necessary to provide its payment services to Sub -Merchant as described herein; ( 4) to access Sub -Merchant' s designated
behalf; (
account( s) for purposes of received and accepting payments on settled transactions, together with any adjustments made on Sub -Merchant' s 5) to collect any Fees or other charges owed to Payment Facilitator, or any of Payment Facilitator' s affiliates or subsidiaries, directly from the Sub - Merchant' s EFT/ ACH draft; ( 6) to set up a reserve account where Payment Facilitator considers it reasonably necessary to protect its legitimate business interests; 7) to withhold the remittance of any funds in accordance with lawful orders, garnishments and/ or tax levies; ( 8) to recoup, retrieve or collect from any source of available funds, including but not limited to the Sub -Merchant' s EFT/ ACH draft, any Payment Facilitator expenditures related to Sub -Merchant' seCheck returns, charge backs, negative accruals or overdrawn accounts (unless customeropts for Negative Payout Protection); and ( 9) to transfer billed amounts to an account held by Payment Facilitator to facilitate the settling of transactions run at the Sub -Merchant' s place or places of business.
SUBMITTED , AND AGREED T0. BY;
S jJ (ierchant ) Ctqk or, talp here to nterte t.
ACCEPTED BY:
Vermont Systems, Payment Facilitator
X X
Name and Title Date Name and Title Date
Click or tap here to enter text. Click or tap to
enter a date.
Click or tap here to enter text. Click or tap to
enter a date.
Xplor Technologies - CONFIDENTIAL RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 144
xplor
vermont systems
Pricing Proposal Quote # QUO- 21445- H6B1K6
Vermont Systems ( VS) is proud to propose our RecTrac Recreation Management software to the City of Lathrop, CA. Included in this section is our pricing proposal, based on the Proposal specifications and needs of your organization. The pricing is subscription based (SAAS).
While we offer 24/ 7/ 365 support, Standard Support is included in your annual subscription and provides unlimited assistance during business days, from 8: 00 AM to 8: 00 PM Eastern Time. Standard Support includes but is not limited to: Phone support, ticket submission, live chat, access tooursupport portal with a comprehensive knowledge base, training videos, invitations to our annual user group. events, 3 -day in -person symposium, and much .more!_
Pleasenote that our proposed processing (credit card) fees canbe passed as a service fee to your patrons, providing a zero -cost processing option to your organization. This option,. combined with our extremely competitive rates, can equate to a lower cost of ownership over the length of the contracted term.
All software updates and upgrades are also included in your annual subscription feesatno additional cost and there are no transaction fees.
Pricing Summary
One -Time Costs
Item Description Price
RecTrac Installation & Training Remote & Onsite services ( estimated) $ 9, 265. 00 Annual Recurring Costs
Item Description Annual Cost
Software Subscription RecTrac Core Bundle $ 16, 500. 0
Total Year 1 Investment
Year2
Year3
Year . .
Year 5
Please see the detailed pricing on the following pages. 25, 765. 00
17, 325. 00
18;91. 25
19,00. 81
20, 055. 8
Xplor Technologies CONFIDENTIAL, RecTrac, LLCAll rights reserved. Last Revision: August 7, 2026 145
O
xplor
ver. rnont systems
color
ver• mont systems
Prepared For: City of Lathrop
Lathrop, CA
Contact Name: Melissa Stathakopoulos, Parks and Recreation Manager
Contact
Contact Phone:
Email: mstathakopoulos© ci_ lathrop. ca. us
Explanation of Quote: CALathrop_ RFP_ Pricing
Notes:
Software Subscription
CorelFoundat on Softviare Subscription Bundle t{7}
Vermont Systems Scheduled Service Cancellation Policy
Cancellation Fee Policy - See Foonotes f(2)
Travel Time
Dally ExpenseslMeals. Onsite- Estimated -'
Airfare - Estimated
Onslte Training
Project limplementationiTraining - remote ( estimated)
Project Discovery- remote (estimated)
06/ 26/026
Quote Number: QUO- 21445- H6B1K8
Software Pricing is valid for 120 Days
Hardware Pricing is Subject to Change
Prepared By:, Joshua Karson ( Senior Sales Manager}
Email: JoshuaK@VermontSystems. com
Toll Free: 877-83- 857
Direct Phone:
Lind Price, Moct ity_
1, 625. 00 - $1, 375. 00 •' $250. 0 _ $16, 500. 0
Tax: 50. 00
Total: St6„ 500. 0
50. 00
1. 0 Day - : x100. 0
5. D - EA $ 355. 013
1. 0 . EA 31 200. 00
3. 0 Day • $ 1,30. 0
20. 0 Hour S125. 00
5. D . Hour ' S0. 00
Tax:
Total:
0.0 400. 0
1. 775. 00
1, 200. 0
S9, 39a. 00
2, 500. 0
0. 00
0.0 9. 26, 5. 00
TOTALS:
Services ( recurring) (prorated year 1)
Training & Expenses
Other Products of Interest
WebTrao App (Footnote: 7 }
WebTrac App - One Time Onboardng Fee
Footnote: 8}
4500. 6
51000. 0
16, 500. 0
30, 265,. 00
Total: $ 25765. 00
For planning purposes, the annual recurring cast wilt be: $ 16, 500. 0 www. vennorasystems. com
sales@vermontsystems. com
Xplor Technologies - CONFIDENTIAL RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 146
O
xplor
ve. rmont systems.
xplor
verrnont systerns
06/ 26/026
Quote Number: QUO- 21445- H6B1K8
Software Prang is valid for 120 Days
Hardware Pricing is Subject to Change
t Footnotes:
2 •Scheduled Service Cancellation Fees:
10% of the price per scheduled iblock oftime/ minimum. $175. 00 Hdw to avoid Cancellation Fees:
Hourly Services — Customer, is required to provide notice at least 3 business days prior to the scheduled veining.
Multi Day or On -Site Services —Customer is required to provide notice et least 3 weeks prior to the scheduled training.
Additional Nate All VS software is subject to a yeary COLT. increase. Please refer to VS contract agreement/ document for details. 7 Vermont Systems . Reclac Care/ Foundation Software Bundle includes:
iS Standard Level Hosting
RecTrac/ WebTrac for.
Activity Registrations
Facility Reservations
Pass Management/ Memberships
POS/ Invertorr rTtickets/ GiftCards
Equipment/ Site Rentals
League Scheduling
Paytrac ( with 2 Mids) Ecom/ Retail et PayTrac Lest rate: 2.0% Si 5; per trans' iHardware sold separately" SMS- Fexvng ( 12kTextsryr)
GI Interface - Standard Template Option
Activity Brochure Standard Template Option
RecTrac SSO ( SingleSign- on)
Additioral. features, modules and capabilities are available at the Workgroup and Premium Subscription Bundle Levels.
Add- onoptions are also available, including the WebTrac App, Access Control, Kiosk, GolfTrac; MainTrac, add" rdanai SMS Texts, additional PayTraccMlDs & Elevate 3ae/ Standard/ Prernium.
8 WebTrac App_- One Time Initial Onboarding Fee ( includes 4 hours of application training on how to access, build and manage the App, remote beied)
Billing Note Billing for WebTrac App Setup Tee vili. occur on the date of the App Implementation kick off call. 9 WebTrac App - t'dorkgroup le: et
he W' ebirac App requires an Apple Developer Licen e, which you as the App esgount owner must provide. The annual subscription fee fur this license is 595 ( Paid directly to Apple).
Billing Note: Bil Iing. forWebTrac App will occur on the data of t:ne App Implementation kick off call. wstihv. vermontsystems. com
sales@vermonsystems. com
Xplor Technologies - CONFIDENTIAL RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 147
46) xplor
vermont systems
Xplor Technologies - CONFIDENTIAL RecTrac, LLC All rights reserved. Last Revision: August 7, 2026 148
ITEM 4. 10
CITY MANAGER' S REPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF A VAC -CON V312/ 1300
COMBINATION JET/ VACUUM TRUCK FROM VAC -
CON, INC. AND ASSOCIATED BUDGET AMENDMENTS
RECOMMENDATION: Adopt a Resolution to Approve Purchase of a Vac - Con V312/ 1300 Combination Jet/ Vacuum Truck
From Vac -Con, Inc. and Associated Budget
Amendments
SUMMARY:
Staff requests authorization to purchase a Vac -Con V312/ 1300 Combination Jet/ Vacuum Truck from Vac -Con, ' Inc. in the amount of $ 868, 452. Staff also requests the approval of a budget amendment transferring funds from the Wastewater System Capital Replacement Fund 6060 and the MBR Capital Replacement Fund 6110 for the purchase.
BACKGROUND:
The Public Works Operations and Maintenance Division is responsible for maintenance and routine cleaning of the City' s sewer collection system. A combination jet/ vacuum truck is an essential piece of equipment for cleaning and flushing sewer lines, performing hydro -excavation for utility repairs, and for Sanitary Sewer Overflow ( SSO) response. Two vacuum trucks are owned and operated currently; One 2019 Vac -Con Combination Jet/ Vacuum truck, and one 2007 Sterling Combination Jet/ Vacuum truck. The Sterling Vacuum Truck has reached the end of its useful life and must be retired due to new diesel engine emission standards, as well as difficulty in sourcing replacement parts. Purchasing a new vacuum truck will standardize the Department' sfleet, provide interchangeable parts with existing equipment, and ensure critical sewer maintenance, cleaning, and spill response can continue.
The proposal has been acquired utilizing Sourcewell; a governmental agency that establishes purchasing contracts through a competitive bidding process. Purchases through Sourcewell meet the requirements of Cooperative Purchasing Agreements described in Lathrop Municipal Code ( LMC) Section 2. 36. 110( D). 149
CITY MANAGER' S REPORT PAGE 2
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF A VAC -CON V312/ 1300 COMBINATION
JET/ VACUUM TRUCK FROM VAC -CON, INC. AND ASSOCIATED BUDGET
AMENDMENTS
REASON FOR RECOMMENDATION:
Staff recommends approval of the purchase of a combination jet/ vacuum truck from Vac -Con to replace existing equipment that has reached the end of its useful life and ensure the City can continue to provide adequate routine sewer cleaning and emergency overflow response. Purchases through Sourcewell meet the requirements of Cooperative Purchasing Agreements described in LMC Section
2. 36. 110( D).
FISCAL IMPACT:
Staff requests Council approve a budget amendment transferring $ 234, 482 from the Wastewater System Capital Replacement Fund 6060 to the MWQCF Collection System Fund 6010 and $ 633, 970 from the MBR Capital Replacement Fund 6110 to the CTF MBR Sewer Fund 6080 for the purchase of a Vac -Con Combination Jet/ Vacuum Truck in the amount of $ 868, 452as follows:
Increase Transfer Out
6060- 9900-90- 9- 1 (Wastewater Sys. Cap. Repl.) $ 234, 482 6110- 9900-90- 9- 1 (MBR Capital Replacement) $ 633, 970 Increase Transfer In
6010- 9900- 393- 00- (MWQCF Collection System) $ 234, 482 6080- 9900- 393- 00- (MBR West Sewer) $ 633, 970
Increase Appropriation
6010- 5030- 450- 3- 0 (MWQCF Collection System) $ 234, 482 6080- 5034- 450- 3- 0 (MBR West Sewer) $ 633, 970
ATTACHMENTS:
A. Resolution to Approve Purchase of a Vac -Con V312/ 1300 Combination Jet/ Vacuum Truck From Vac -Con, Inc.
B. Sourcewell Quote from Vac -Con, Inc.
150
CITY MANAGER' S REPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF A VAC -CON V312/ 1300 COMBINATION
JET/ VACUUM TRUCK FROM VAC -CON, INC. AND ASSOCIATED BUDGET
AMENDMENTS
APPROVALS:
Jonah Soiiffier
Wastewater, Recycled Water, and
Environmental Operations Superintendent
Bra Taylor
Pu lic Works Director/ City Engineer
Carl Ja
Finance ector
Thomas Hedegard
Deputy City Manager
Michael King
Assistant City Manager
Date
Date
Date
I/v/ 16/ 7
q3Djaasu
Date
9. 30• Zo2. 40
Date
1e
Salvador Navarrete Date
City Attorney
0• lo•Z(o
Step en J. Salvatore Date
City Manager
151
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO APPROVE PURCHASE OF A VAC -CON V312/ 13OO COMBINATION
JET/ VACUUM TRUCK FROM VAC -CON, INC. AND ASSOCIATED BUDGET
AMENDMENTS
WHEREAS, the Public Works Operations and Maintenance Division is responsible for maintenance and routine cleaning of the City' s sewer collection system; and
WHEREAS, a combination jet/ vacuum truck is an essential piece of equipment for cleaning and flushing sewer lines, performing hydro -excavation for utility repairs, and for Sanitary Sewer Overflow ( SSO) response; and
WHEREAS, the existing 2007 Sterling Vacuum Truck has reached the end of its useful life and must be retired due to new diesel engine emission standards; and fleet, provide
WHEREAS,
interchangeable
purchasing a
parts
new vacuum
with existing
truck will
equipment,
standardize
and
the
ensure
Department' s
critical
sewer maintenance, cleaning, and spill response can continue; and WHEREAS, staff requests Council approve the purchase of a Vac - Con V312/ 1300 Combination Jet/ Vacuum Truck From Vac -Con, Inc. in the amount of 868, 452; and
WHEREAS, the proposal has been acquired utilizing Sourcewell, a governmental agency that establishes purchasing contracts through a competitive bidding process; and
WHEREAS, purchases through Sourcewell meet the requirements of Cooperative Purchasing Agreements described in Lathrop Municipal Code ( LMC) Section 2. 36. 110( D); and
152
WHEREAS, sufficient funds were not included in the adopted Fiscal Year 2026/7 Budget and staff request a budget amendment from the Wastewater System Capital Replacement Fund 6060 and the MBR Capital Replacement Fund 6110 as follows:
Increase Transfer Out
Wastewater
6060- 9900-90- 9- 1
System Capital Replacement
234, 482
6110- 9900-90- 9- 1 $ 633, 970
MBR Capital Replacement
Increase Transfer In
6010- 9900- 393- 00-
MWQCF Collection System
234, 482
6080- 9900- 393- 00- $ 633, 970
MBR West Sewer
Increase Appropriation
6010- 5030- 450- 3- 0
MWQCF Collection System
234, 482
6080- 5034- 450- 3- 0 $ 633, 970
MBR West Sewer
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve the purchase of a Vac -Con V312/ 1300 Combination Jet/ Vacuum Truck from Vac -Con, Inc. in the amount of $ 868, 452 and associated budget amendments.
153
The foregoing resolution was passed and adopted this 12" day of October, 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO F RM:
S
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 154
MIKE
MUNICIPAL
MAINTENANCE
EQUIPMENT
September 23, 2026
City of Lathrop
2112 East Louise Avenue`
Lathrop, CA 9533O
CSLB # 980409
DIR 1000004282
www. trustmme. com
Toll Free 1- 888- 484- 9968
Attention: Frank Vallejo, Utility Operations Superintendent
ATTACHMENT
Tel: 209- 941- 724
fvallejo@ci. lathrop. ca. us
We are pleased to provide the enclosed contract pricing sheet off the Sourcewell Contract No. 021726 - VAC for One ( 1) Vac -Con V312/ 1300 mounted on a new Freightliner 114SD Plus 6x4 truck chassis for your review.
Summary: Complete Unit per attached Sourcewell price sheet Price F. O. B. Lathrop, CA $ 798, 560. 65
8. 75% Estimated Sales Tax 69, 874. 06
CA Tire Fee ( 10 @ $ 1. 75 Each) 17. 50.
Total $ 868, 452. 21
Vac -Con is the Sourcewell contract holder and all purchasing documents are to go directly to them.
City' s
Purchase Order to be prepared and sent directly to Vac -con, Inc. 969 Hall Park Drive, Green Cove Springs, FL 32043
Contact: Rachel Deel Email: rdeel@vac- con.m Tel: 904- 529= 131 Municipal Maintenance Equipment, Inc. is the local dealer and will provide on -site training, warranty support, and future service for the Vac -Con products.
Pricing includes delivery and on -site training.
CARB Disclosure: A vehicle operated in California may be subject to California Air Resources Board Advanced Clean Fleets regulations. It therefore could be subject to the requirements to reduce emissions of air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage
Due to California
at https:// ww2. arb. ca. gov/ our- wok/ programs/ advanced- clean- fleets emissions requirements, special permits may be required on engines. MME cannot provide these permits and we recommend you contact your local Air Resources Management District for the specific requirements.
Normal delivery 180- 240days A. R. O., depending on chassis and component availability during production,
Sales tax applicable at time of delivery will be shown on invoice.
Terms: per Sourcewell Program.
Quotation for 30 days.
Thank you for your interest in this fine product. Should you have any questions or need additional information, please let us. know.. We Zook forward to being of service.
Sincerely,
James Wheeler,
Preslent-)
Enclosure
4634 Mayhew Road
Sacramento, CA 95827
Office: 916-221101
Fax: 916-22- 1034
4750 Caterpillar, Road; # D
Redding, CA 96003
Office: 530- 243- 4856
Fax: 530- 243- 1447
13922 Gracebee Avenue
Norwalk, CA 90650
Office: 714- 528- 8770
Fax: 714- 528- 8744
2241 National Avenue
Hayward, CA 94545
Office: 510- 670- 0230
Fax: 510- 670- 9003
155
Attachment
WIVAC• CONwww. vac- con.m,
DUALENGINE COMBINATION :JET/ VACUUM
SEWER. CLEANER SOURCEWELL CONTRACT:-
021726 -VAC
CUSTOMER: City of Lathrop, CA 2112 East Louise
Ave. Lathrop CA. 95330 Attn: Frank. Vellejo Ph:
2099417424. Email: fvalleio ci: lathroa. ca. us.
jg
DATE: 09: 15. 2026
QUOTE: 114944
V312/ 1300
Sourcewell Discount
12 Yard debris tank
1300 Gallons water tank capacity
Freightliner 114SD Plus DD -13 450. HP 4500. RD. S
Body mounting on Chassis
10' Aluminum Telescoping Boom with Pendant Control Station PRO Reel ( Precision Reel Operation) Articulating to driver' s and :curb side ( 800 x 1" 1000' x 3/ 4" Jet Rodder Hose - ( non -continuous)
50/ 3000, GIANT 70. 00, GM 6. 0 GAS 172 HP
1/ 4" Corten Steel Debris Tank
Flat Style Rear Door with hydraulic door locks- Including open/ close 60" Dump. Height
Rear Bumper - Does .Not Include Tow: Hooks
Front Tow Hooks
Hinge. type / Body Prop Permanently mount debris body prop Debris Body Flushout - 8 Jet
Automatic, Vacuum Breaker with Float. Arm Assemby/ Lvel Indicator and overfill protection Behind Cab Boom Support and Bumper Mounted Docking Station 8" vacuum intake hose
Two ( 2) Emergency Stop Button Locations: Operator Station and Mid -Body 156
Water Pump Remote Oil Drain- Quick disconnects
Heavy Duty Manual Hose Rewind Guide with Dual Aluminum Rollers Hose guide ( Tiger. Tail)
Storage Box Behind Cab 16" x42" x 96"
1) each Sanitary and Penetrator Nozzles
20. 5' aluminum intake pipe( 1-3', 1=5', 1-6'; and 1-6.5' nozzle) 5# Fire Extinguisher - In. Cab
Set of Triangles
12 month standard warranty
5 year debris tank warranty
10 year water tank warranty
6" Knife Valve with Center Post and Handle, in Lieu of the 5" Butterfly Valve ( 662- 0125) Debris tank drain screen placement - Rear door pump off Rear Door Drain Valve Flush Out Connection
Rear splashguard .(2 - 10 O' clock) P - tank mounted
Rear, Hydraulic Pump Off System, 350 GPM w120' lay flat Hose Screen assembly over drain port in debris tank
100' Capacity Handgun Hose Reel
2A1A inch Water. Drain Gate. Valve Assembly ( cannot choose both 2-1/" gate valve and 1/ 4 Flush Out connection for rear door valve
Hydroexcavation Package Includes: 50 foot handgun hose reel with 1/ 2" hose, 711- 53686 Variable Flow Valve (Valve Only ) - nozzles required
Power Guide " Reel Power" level wind guide
Cone Storage Rack Placement - Best Location Driver' sSide Grease Assembly Articulating Hose Reel
Long Handle Storage Placement - Mounted in Storage Box Under Shelf Long Handle Storage Placement - Rear of Mainframe
Plastic engraved decals - adhesive type ( ilo standard) Rear Mounted Tow Hooks
157
Remote Boom Grease Zerk Assembly (Ground Level - includes water pump drive) - If Remote Debris Tank Grease Assembly ( Ground Level)
Auxiliary Engine Hydraulicsln Addition to Quiet Drive. Package - NOT AVAILABLE as a Quiet Drive Package Includes: Quite Drive, Centrifugal Compressor Quiet Silencer, Class 4, Hand Held Spot Light - LED
LED 4 Strobes = (2) front bumper / (2) rear bumper
LED Arrow Board, Rear Debris Tank Door Mounted
LED Boom Mounted Flood Lights with Limb Guard
LED Flood Light - Level Wind Guide
LED Midbody Flood Lights with guards
LED Rear Mounted Flood Lights with Limb Guard
2) LED strobe with Limb Guard, Rear Debris Tank Mounted Midbody LED Strobes - Frame Mounted
2) Mirror Mounted LED Beacon/ Strobe Light with Limb Guard Curbside Camera Placement - Mirror Mounted Standard
Driver' sSide Camera Placement - Mirror Mounted Standard Low Water Alarm with Light
Rear Camera Placement
Remote Control ( Wireless): Boom, Vacuum Breaker, Throttle.& Debris Body (includes Hi - Traffic Camera With Color Monitor
2 25' pump off hose to connect together
Nozzle package etc
tool box behind cab to be steel/ black
3/ 4" x 25' Length Leader Hose
Gas Engine Extended Warranty - 5YRS/000HRS
Folding Pipe Rack ( 3), Tank Mtd, Curbside
Folding Pipe Rack (3), Tank Mtd, Driver Side
2) 24x18x18 Steel Tool Box ( Extended Frame Units w/ orear tanks) 2) Roll out shelves for storage box behind cab
158
Nozzle Toolbox, Steel, 16W x 18H x 30D
5' x 8" Aluminum Pipe Extension
6' x 8" Aluminum Pipe Extension
2) 8" Quick Clamp, spare, 680- 0014
Optional Striping Package - Black 692- 5204- 03
Paint Module: Single -Stage Polyurethane Grey ( Sherwin Williams code: 918363).
Delivery
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER: 798, 560. 65
SALES TAX 8. 75%69, 874. 06
CA TIRE FEE: 17. 50
TOTAL PRICE OFFERED TO SOURCEWELL MEMBER. WITH ADDITIONAL DISCOUNT, 868, 452. 21 VENDOR/ CONTRACT HOLDER: VAC -CON, INC. 969. HALL PARK RD. GREEN PURCHASE ORDERS TO BE MADE OUT TO: VAC= CON, INC. - QUOTE IS CONTACT:. RACHEL DEEL, EMAIL:: RDEEL@VAC- CON.OM PHONE; 904- 529- 1315 159
PAGE LEFT
INTENTIONALLY
BLANK
160
ITEM 4. 11
CITY MANAGER' SREPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
ITEM: APPROVE PURCHASE OF A RAPIDVIEW IBAK
MAINLINE CAMERA INSPECTION SYSTEM FROM
MUNICIPAL MAINTENANCE EQUIPMENT, INC. AND
ASSOCIATED BUDGET AMENDMENTS
RECOMMENDATION: Adopt a Resolution to Approve Purchase Of A RapidView IBAK Mainline Camera Inspection
System From Municipal Maintenance Equipment,
Inc. and Associated Budget Amendments
SUMMARY:
Staff requests authorization to purchase a RapidView IBAK Mainline Camera Inspection System From Municipal Maintenance Equipment, Inc. in the amount of 602, 03. Staff also requests the approval of a budget amendment transferring funds from the MBR Capital Replacement Fund 6110 for the purchase.
BACKGROUND:
The Public Works Operations and Maintenance Division is responsible for maintenance and routine inspection of the City' s sewer collection system.
A Closed -Circuit Television ( CCTV) camera system is a critical component to accurately assess the condition of gravity sewer mainline and lateral pipes, identify and prioritize pipes that need cleaning, and to diagnosis problems found within the collection system. The City currently owns a CCTV camera trailer which has broken down, and replacement parts are no longer available for purchase. Utility staff reviewed multiple camera systems and selected the RapidView IBAK camera system as the preferred option due to the ability to inspect a wide range of sewer line sizes, inspect sewer laterals from the mainline, and that staff will operator the camera equipment within the truck increasing their comfort and safety during maintenance activities.
Routine equipment service will be provided by RapidView IBAK' s distributor, Municipal Maintenance Equipment ( MME), who already provides service and repair for the City' s combination Vacuum/ Jet truck. The proposal has been acquired utilizing Sourcewell; a governmental agency that establishes purchasing contracts through a competitive bidding process. Purchases through Sourcewell meet the requirements of Cooperative Purchasing Agreements described in Lathrop Municipal Code ( LMC) Section 2. 36. 110( D).
161
CITY MANAGER' S REPORT
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF A RAPIDVIEW IBAK MAINLINE CAMERA
INSPECTION SYSTEM FROM MUNICIPAL MAINTENANCE EQUIPMENT, INC.
AND ASSOCIATED BUDGET AMENDMENTS
REASON FOR RECOMMENDATION:
PAGE 2
Staff recommends approval of the purchase of a RapidView IBAK Mainline Camera Inspection System to replace existing equipment that is no longer able to be repaired and ensure the City can continue to provide routine inspection and condition assessment of the sewer collection system., Purchases through Sourcewell meet the requirements of Cooperative Purchasing Agreements described in LMC Section 2. 36. 110( D).
FISCAL IMPACT:
Staff requests Council approve a budget amendment transferring $ 602, 03 from the MBR Capital Replacement Fund 6110 to the CTF MBR Sewer Fund 6080 for the purchase of a RapidView IBAK Mainline Camera Inspection System as follows:
Increase Transfer Out
6110- 9900-90- 9- 1 (MBR Capital Replacement)
Increase Transfer In
6080- 9900- 393- 00-
Increase Appropriation
6080- 5034- 450- 3- 0
ATTACHMENTS:
MBR West Sewer)
MBR West Sewer)
602, 03
602, 03
602, 03
A. Resolution to Approve Purchase Of A RapidView IBAK Mainline Camera Inspection System From Municipal Maintenance Equipment, Inc.
B. Sourcewell Quote from Municipal Maintenance Equipment, Inc. 162
CITY MANAGER' SREPORT PAGE 3
OCTOBER 12, 2026 CITY COUNCIL REGULAR MEETING
APPROVE PURCHASE OF A RAPIDVIEW IBAK MAINLINE CAMERA
INSPECTION SYSTEM FROM MUNICIPAL MAINTENANCE EQUIPMENT, INC.
AND ASSOCIATED BUDGET AMENDMENTS
APPROVALS:
Jona ner
Wastewater, Recycled Water, and
Environmental Operations Superintendent
X. VDIVIS°
Date
i(V6/ 1/ 0Z6
Bra Taylor Date
Pu is Works Director/ City Engineer
0- ‘- ,),_Gais"
ony Fernandes Date
Information Systems Director
Cari Ja
Finance irector
o4/ 02ava,
Date
Thomas Hedegard Date
Deputy City Manager
1 c . c, . Zv2
Michael King Date
Assistant City Manager
o- 6-` zo L6
Salvador Navarrete Date
City Attorney
le •1•Zlo
Steen J. Salvatore Date
City Manager
163
RESOLUTION NO. 26-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LATHROP TO
APPROVE PURCHASE OF A RAPIDVIEW IBAK MAINLINE CAMERA
INSPECTION SYSTEM FROM MUNICIPAL MAINTENANCE EQUIPMENT, INC.
AND ASSOCIATED BUDGET AMENDMENTS
WHEREAS, the Public Works Operations and Maintenance Division is responsible for maintenance and routine inspection of the City' s sewer collection system; and
WHEREAS, a Closed - Circuit Television ( CCTV) camera system is a critical component to accurately assess the condition of gravity sewer mainline and lateral pipes, identify and prioritize pipes that need cleaning, and to diagnosis problems found within the collection system; and
WHEREAS, the existing camera trailer equipment has broken, and replacement parts are no longer available; and
WHEREAS, staff reviewed various camera systems and identified the RapidView IBAK based on the ability to inspect a wide range of sewer pipe sizes, lateral lines, and increased operator comfort and safety; and WHEREAS, staff requests Council approve the purchase of a RapidView IBAK Mainline Camera Inspection System From Municipal Maintenance Equipment, Inc. in the amount of $ 602, 03; and
WHEREAS, the proposal has been acquired utilizing Sourcewell, a governmental agency that establishes purchasing contracts through a competitive bidding process; and
WHEREAS, purchases through Sourcewell meet the requirements of Cooperative Purchasing Agreements described in Lathrop Municipal Code ( LMC) Section 2. 36. 110( D); and
164
WHEREAS, sufficient funds were not included in the adopted Fiscal Year 2026/7 Budget and staff request a budget amendment from the MBR Capital Replacement Fund 6110 as follows:
Increase Transfer Out
6110- 9900-90- 9- 1
MBR Capital Replacement
Increase Transfer In
6080- 9900- 393- 00-
MBR West Sewer
Increase Appropriation
6080- 5034- 450- 3- 0
MBR West Sewer
602, 03
602, 03
602, 03
NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Lathrop does hereby approve the purchase of a RapidView IBAK Mainline Camera Inspection System From Municipal Maintenance Equipment, Inc. in the amount of $602, 03and associated budget amendments.
165
The foregoing resolution was passed and adopted this 12" day of October, 2026, by the following vote of the City Council, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Paul Akinjo, Mayor
ATTEST: APPROVED AS TO FORM:
Teresa Vargas, City Clerk Salvador Navarrete, City Attorney 166
ATTACHMENT " B"
September 9, 2026
MUNICIPAL
MAINTENANCE
EQUIPMENT
City of Lathrop
390 Towne Centre Drive
Lathrop, CA 95330
CSLB # 980409
DR 1000004282
www. trustmme. co
Toll Free 1- 888- 484- 9968
Attention: Frank Vallejo, Utility Operations Superintendent Tel: 209- 941- 7424
fvallejo@ci. lathrop. ca. us
We are pleased to provide the enclosed contract pricing from the Sourcewell program Contract No. 080525- RVL RapidView IBAK transit mounted HD Mainline CCTV Inspection System for your review.
One ( 1) Each RapidView IBAK HD Mainline + IKAS + E450 Gas + 14' Box CCTV Inspection System with the following components:
V4004025
ORPHEUS HD Pan & Tilt Camera WITH TRANSMITTER:
Pan& Tilt, Zoom Camera of6" pipelines
FuII HD 1920x1080 Resolution, HD -SDI Standard ( patent pending) 160x Zoom ( 10x Optical, 16x Digital)
Pan -able zoom optics
High -power LED lighting with gap lighting
Intelligent Auto -Focus
Innovative HUD display
Includes installed 33hz transmitter
V0494050
ORION 3. 0 Zoom HD/ SD Adaptive PAN & TILT CAMERA:
Pan, Tilt and Zoom for 4" and up
May be used on tractor or pushrod
Auto- uprighting
LED Lighting
33 kHz Transmitter for locate
High resolution and superior picture quality
Laser diameter, deformation, defect and object measurement software required - not included)
904055000
Adapter 8 HD - 10 HD:
For plug- ininstallation of IBAK ORION 3
for Camera Connection CB 3. 2 S HD
for Camera Connection CC 2. 1 HD
for Camera Connection CC 4. 1 HD
for Camera Connection CC 5. 1 HD
4634 Mayhew Road
Sacromenio, CA 95827
Office: 916-22- 1101
Fax: 916-22- 1034
4750 Caterpillar Road, # D
Redding, CA 96003
Office: 530- 243- 4856
Fox: 530- 243- 1447'
13922 Grocebee Avenue
Norwalk, CA 90650
Office: 714- 528- 8770
Fax: 714- 528- 8744
2241 National Avenue
Hayward, CA 94545
Office: 510- 670- 0230
Fax: 510- 670- 9003
167
September 9, 2026
City of Lathrop
RapidView IBAK HD Mainline + IKAS + E450 Gas + 14' Box CCTV Inspection System Sourcewell Quotation