RESOLUTION 2025-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LINCOLN CONSENTING TO
THE INCLUSION OF PROPERTIES WITHIN THE TERRITORY OF THE CITY IN THE CSCDA OPEN PACE PROGRAMS; AUTHORIZING THE CALIFORNIA STATEWIDE
COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT APPLICATIONS FROM
PROPERTY OWNERS, CONDUCT CONTRACTUAL ASSESSMENT PROCEEDINGS
AND LEVY CONTRACTUAL ASSESSMENTS WITHIN THE TERRITORY OF THE CITY; AND AUTHORIZING RELATED ACTIONS
WHEREAS, the California Statewide Communities Development Authority (the “Authority”) is a joint exercise of powers authority, the members of which include numerous cities and counties in the State of California, including the City of Lincoln (the “City”); and
WHEREAS, Chapter 29 of Division 7 of the Streets & Highways Code (“Chapter 29”) authorizes the Authority to establish voluntary contractual assessment programs to finance or refinance renewable energy, energy efficiency, water efficiency and seismic strengthening improvements, electric vehicle charging infrastructure and such other improvements, infrastructure or other work as may be authorized by law from time to time (collectively, the “Improvements”) through the levy of contractual assessments within counties and cities throughout the State of California that consent to the participation of properties within their respective territories and the issuance of bonds from time to time; and
WHEREAS, for the purpose of providing financing and refinancing for the Improvements, the Authority has established two CSCDA Open PACE Programs (the “Programs”): (i) the CaliforniaFIRST Program and (ii) the CSCDA Open PACE Program; and
WHEREAS, the Authority has designated multiple third -party program administrators to administer the Programs; the current program administrators are the Counterpointe Energy Solutions II (CA) LLC, PACE Funding Group LLC dba Home Run Financing, Renew Financial Group LLC, Fortifi, Nuveen Green Capital, White Oak Advisors, Stonehill PACE, LLC, Lord Cap PACE, Green PACE Capital, PACE Loan Group and Petros PACE Finance, Castle Gr een Finance, Bayview PACE, Green Rock Healthcare Capital, Citizens Business Bank and the Authority will notify the City of any additions or changes; and
WHEREAS, the Authority may also administer certain projects itself, working directly with third-party capital providers; and
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Resolution No. 2025-
WHEREAS, Chapter 29 provides that assessments may be levied under its provisions only with the free and willing consent of the owner or owners of each lot or parcel on which an assessment is levied at the time the assessment is levied; and
WHEREAS, the City desires to allow the owners of property (“Participating Property Owners”) within its territory to participate in the Programs and to allow the Authority to conduct assessment proceedings under Chapter 29 within its territory and to issue bonds to finance or refinance Improvements; and
WHEREAS, the territory within which assessments may be levied for the Programs shall include all of the territory within the City’s official boundaries; and
WHEREAS, the Authority will conduct all assessment proceedings under Chapter 29 for the Programs and issue any bonds issued in connection with the Programs; and
WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required rem edial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lincoln as follows:
Section 1. This City Council hereby finds and declares that properties in the territory of the City will benefit from the availability of the Program within the territory of the City and, pursuant thereto, the conduct of special assessment proceedings by the A uthority pursuant to Chapter 29 and the issuance of bonds to finance or refinance Improvements.
Section 2. In connection with the Programs, the City hereby consents to the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 on any property within the territory of the City and the issuance of bonds to finance or refinance Improvements; provided, that
(1) The Participating Property Owners, who shall be the legal owners of such property, execute a contract pursuant to Chapter 29 and comply with other applicable provisions of California law in order to accomplish the valid levy of assessments; and
(2) The City will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required remedial a ction in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs.
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Section 3. The appropriate officials and staff of the City are hereby authorized and directed to make applications for the Programs available to all property owners who wish to finance or refinance Improvements; provided, that the Authority shall be responsible for providing such applications and related materials at its own expense. The following staff persons, together with any other staff persons chosen by the City Council from time to time, are hereby designated as the contact persons for the Authority in connection with the Programs: City Manager and his/her designee.
Section 4. The appropriate officials and staff of the City are hereby authorized and directed to execute and deliver such certificates, requisitions, agreements and related documents as are reasonably required by the Authority to implement the Programs.
Section 5. The City Council hereby finds that adoption of this Resolution is not a “project” under the California Environmental Quality Act, because the Resolution does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4).
Section 6. This Resolution shall take effect immediately upon its adoption. The City Clerk is hereby authorized and directed to transmit a c ertified copy of this resolution to the Secretary of the Authority at : Secretary of the Board, California Statewide Communities Development Authority, 1400 K Street, Sacramento, CA 95814.
PASSED AND ADOPTED this 26th day of August, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
352
SUBJECT:
Execute Construction Contract and Construction Management and Inspection Services Contract for Community Center Park Phase 1 Capital Improvement Project (CIP) 637. (Araceli Cazarez)
SUBMITTED BY:
Araceli Cazarez
DEPARTMENT:
Engineering
DATE:
August 26, 2025
Item Number 9.C
STAFF RECOMMENDATION:
Staff recommends that the City Council adopt a resolution (1) allocating $674,244 from the unencumbered balance of Fund 2460 to Community Center Park Phase 1 (CIP 637), (2) authorizing the City Manager to execute a contract for construction with Imagecon, Inc. in the amount of $2,178,080 for the construction of the Community Center Park Phase 1 Capital Improvement Project (CIP) 637 and authorizing the City Engineer to approve change orders not to exceed $217,808, and (3) authorizing the City Manager to execute a contract with Coastland Civil Engineering for construction management and inspection services in the amount of $330,990.
BACKGROUND/INTRODUCTION:
The Fiscal Year 2023/25 Capital Improvement budget includes funds to master plan, design and construct a phase of the 4-acre park site within the City of Lincoln adjacent to the Lincoln Community Center. The Community Center Park is bounded by a vacant parcel to the north (3rd Street), Joiner Parkway to the east, 1st Street to the south and the Community Center and an elementary school to the west.
Schimdt Design Group prepared the master plan for Community Center Park which will be constructed in multiple phases. Phase 1 of the project includes grading of approximately 1.1- acres of the site and would leave the rest of the site undeveloped at this time. Phase 1 will include construction of a skatepark with respective fencing, walkways, and installation of underground utilities including storm drain, water, and pathway lighting.
On June 24, 2025, Schmidt completed the plans and technical specifications. City Staff published the invitation for bids in the Lincoln New Messenger, PlanetBids and the City website beginning on July 3, 2025.
FINDINGS/ANALYSIS:
Bids were received by the City Clerk at 2:00 P.M. on August 6, 2025. Responsive bid
STAFF REPORT
353
proposals were received from five (5) contractors and are included in Attachment B.
Contractor
Base Bid Amount
Imagecon, Inc.
$2,178,080
Abide Builders, Inc.
$2,516,484
McGuire and Hester
$2,988,000
JPB Designs, Inc.
$3,140,990
Frontline General Engineering Const. Inc.
$2,725,192
Staff has reviewed the bids and recommends the City award a construction contract (Attachment A) to the lowest responsive and responsible bidder, Imagecon, Inc., in the amount of $2,178,080 for the Base Bid. The construction contingency has been set to approximately 10%.
The work will commence upon award of contract. The project is currently programmed with the following milestone schedule:
• Award Contract for Construction: August 2025
• Issue Notice to Proceed: September 2025 • Begin Construction: September/October 2025 • End Construction: August 2026
ENVIRONMENTAL REVIEW:
In accordance with CEQA, an Initial Study/Mitigated Negative Declaration has been prepared that evaluated the environmental effects of the proposed project. Based on the project’s IS/MND, it has been determined that with the incorporation of the proposed mitigation measures, the project could not have a significant effect on the environment. Therefore, preparation of a Mitigated Negative Declaration is the appropriate level of documentation to satisfy the CEQA requirements.
FISCAL IMPACT:
Budgeted
CIP 637 Community Center Park
Fund 2460 – Fiscal Year 23/24 $ 550,000 Fund 2460 – Fiscal Year 24/25 $2,200,000 Total $2,750,000
Project Encumbrances
Fund 2460
Schmidt Design Group - Design $ 508,884 PCCP Environmental Review $ 141
Available Project Budget $2,240,975 *The City has applied for $274,423 in Placer County Park Funding specifically for this project*
Remaining Budget Needed
Fund 2460
Imagecon, Inc. – Construction $2,178,080 Construction Management/Inspection $ 330,990
Contingency (10%) $ 217,808 354
PCCP In-lieu Fee** $ 185,322 CDFW CEQA Filing Fee (IS/MND) $ 3,019
Total $2,915,219
Budget Needed
Fund 2460 $674,244 *If successful in obtaining $274,423 from Placer County, then the additional funds needed reduces to $399,821.*
**Budget needed includes the PCCP in-lieu fee; however, City staff believes and are confirming mitigation has already been paid and accounted for when the property was transferred from the School District to the City. If this is the case, then the actual funds needed reduces to $214,499.**
ATTACHMENTS:
Community Center Park - Resolution, 2025-Attachment.docx Community Center Park Ph1 CIP637_Construction_Contract. DOC2.Attachment A..pdf Community Center Park Ph1 CIP637_BidResults.Attachment B..pdf Community Center Park Ph1 CIP637_CM_Contract.Attachment C..pdf 355
Resolution No. 2025-
RESOLUTION 2025-
A RESOLUTION AUTHORIZING (1) ALLOCATING $674,244 FROM THE UNENCUMBERED BALANCE OF FUND 2460 TO COMMUNITY CENTER PARK PHASE 1 (CIP 637), (2) AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR CONSTRUCTION WITH IMAGECON, INC. IN THE AMOUNT OF $2,178,080 FOR THE CONSTRUCTION OF THE COMMUNITY CENTER PARK PHASE 1 CAPITAL IMPROVEMENT PROJECT (CIP) 637 AND AUTHORIZING THE CITY ENGINEER TO APPROVE CHANGE ORDERS NOT TO EXCEED $217,808, AND (3) AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH
COASTLAND CIVIL ENGINEERING FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES IN THE AMOUNT OF $330,990.
WHEREAS, The Capital Improvement Program (CIP) for FY 2023/25 includes CIP 637 – Community Center Park Phase 1; and
WHEREAS, Bid Documents were prepared, titled Community Center Park Phase 1 CIP 637; and
WHEREAS, The Notice to Bidders was duly advertised, and a public bid opening was held by the City Clerk at 2:00 pm on Wednesday, August 6, 2025; and
WHEREAS, Imagecon, Inc. was determined to be the responsible bidder submitting the lowest responsive bid in the amount of $2,178,080; and
WHEREAS, Coastland Civil Engineering will be performing construction management and inspection services through the on -call professional services contract authorization; and
WHEREAS, a budget augmentation in the amount of $ 674,244 from the unencumbered balance of PFE Fund 2460 is necessary to provide funding for the project.
NOW THEREFORE BE IT RESOLVED:
The City Council of the City of Lincoln authorizes:
1. The allocation of $674,244 from the unencumbered balance of Fund 2460 to CIP 637 Community Center Park Phase 1.
2. The City Manager to execute a Contract for Construction with Imagecon, Inc. in the amount of $2,178,080, and authorize the City Engineer to approve change orders not to exceed $217,808.
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Resolution No. 2025-
3. The City Manager to execute a contract with Coastland Ci vil Engineering for construction and management and inspection services in the amount of $330,990.
PASSED AND ADOPTED this 26th day of August, 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
___________________________
Holly Andreatta, Mayor
ATTEST:
Hope Ithurburn, City Clerk
357
V. AGREEMENT
PERFORMANCE
&
PAYMENT BONDS
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CITY OF LINCOLN
Agreement for the Construction of the
COMMUNITY CENTER PARK PHASE 1
THIS AGREEMENT, made and entered on, (DATE) __ ______________, by and between the CITY OF LINCOLN, a municipal corporation, (here inafter referred to as "City"), and Imagecon, Inc., a (California Corporation, Limited Liability Company, etc.).
W I T N E S S E T H:
RECITALS:
WHEREAS, the City Council of the City of Lincoln has awarded a contract to Contractor for performance of the work set forth herein.
AGREEMENTS:
SECTION 1 - SCOPE OF WORK :
Contractor agrees to furnish all tools, equipm ent, apparatus, facilities, labor and materials necessary to perform and complete in a good and wor kmanlike manner, and in strict accordance with the Contract Documents as defined i n section 7 hereof, the work of:
Community Center Park Phase 1 , City of Lincoln, County of Placer, State of California, as called for in the drawings and specifications adopted by t he City, which drawings and specifications have been executed by the parties to this agreement . It is understood and agreed that said tools, equipment, apparatus, facilities, labor and materials shall be furnished, and said work performed and completed as required in the Contract Documents, under the direction and supervision of, and subject to the approval of the City and its duly authorized representatives.
SECTION 2 - TIME OF COMPLETION :
The contract time duration shall commence on t he 15
th calendar days following contract
approval by the City of Lincoln City Council and sh all be fully completed no later than One hundred thirty (130) working days thereafter, or su ch additional time as may have been provided by change order, pursuant to the Contract Documents.
Time is of the essence of this agreement.
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SECTION 3 - CONTRACT PRICE :
City shall pay Contractor for the full and com plete performance of this contract the sum of Two million one hundred seventy eight thousand seve nty nine Dollars and 36/100 ($2,178,079.36), subject to adjustments as provided in the Contract Documents.
SECTION 4 - MONTHLY PROGRESS PAYMENTS :
Monthly progress payments shall be made in acc ordance with Article 23 of the General Conditions of these Contract Documents.
SECTION 5 - FINAL PAYMENT :
Final payment shall be made in accordance with Article 25 of the General Conditions of these Contract Documents.
SECTION 6 - ACCEPTANCE OF FINAL PAYMENT AS RELEASE :
The acceptance by the Contractor of final payment shall be and shall operate as a release to the City of any and all claims and all liability to the Contractor for all things done or furnished in connection with this work and for every act and/or neglect of the City or others relating to or arising from the work. No payment, however, final or otherwise, shall operate to release the Contractor or his sureties from any obligations und er this contract or the performance and payment bonds required by this contract.
SECTION 7 - CONTRACT DOCUMENTS :
The complete contract between the parties hereto shall consist of the following documents herein referred to as the "Contract Documents":
Notice to Bidders
Information for Bidders
Bid Form
Designation of Subcontractors
This agreement
Bidder’s Bond
Payment Bond
General Conditions
Special Provisions
Contract Drawing
Technical Specifications
Duly issued addenda
Duly issued interpretations
Supplemental Drawings issued pursuant to Article 4 of the General Conditions Shop Drawings and Manufacturers' Instructions appr oved pursuant to Article 5 of the General Conditions
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Approved Change Orders
Contractors' Guarantee and Bond
Such documents, collectively referred to herei n as the Contract Documents, hereby are incorporated herein by this reference and made a part hereof.
IN WITNESS WHEREOF, the parties hereto executed this agreement the day and year first above written.
CITY: CITY OF LINCOLN
By: _________________ ______________
City Mana ger
ATTEST: APPROVED AS TO FORM:
_____________________________ _____________________ ______ City Clerk City Attorney
_____________________________ _____________________ ______ Dated Dated
(SEAL)
CONTRACTOR:
___________________________________
Signature
___________________________________
Name
__________________________________
Official Title
___________________________________
Business Address
___________________________________
___________________________________
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CORPORATE CERTIFICATE
I, _________________, certify that I am the Se cretary of the corporation named as Contractor in the foregoing contract; that ________ ________, who signed said contract on behalf of said corporation is authorized to fully bind the corporation to this agreement; that said contract was duly signed for and on behalf of said corporation by authority of its governing body and is within the scope of its corporate powers.
(Signature)
(Seal)
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PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS: That
WHEREAS, the City Council of the City of Linco ln, State of California, has awarded to Imagecon, Inc. (hereinafter designated as "Principa l") a contract for Community Center Park Phase 1 ; and
WHEREAS, said Principal is required under the terms of said contact to furnish a bond for the faithful performance of said contract;
NOW, THEREFORE, we, the Principal and as Suret y, are held and firmly bound unto the City of Lincoln (hereinafter called "Owner"), in th e sum of Two million one hundred seventy eight thousand seventy nine Dollars and 36/100 ($2, 178,079.36), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, and successors, jointly and severally, firmly by these presents.
The condition of this obligation is such that if the above bonded Principal, his or its heirs, executors, administrators, successors, or assigns, shall in all things stand to and abide by, and well and truly keep and perform the covenants, conditions, and agreements in the said contract and any alteration thereof made as therein provided , on his or their part, to be kept and performed at the time and in the manner therein specified, and in all respects according to their true intent and meaning, and shall indemnify and save harmless Owner, its officers, agents, and employees, as therein stipulated, then this obligation shall become null and void; otherwise, it shall be and remain in full force, virtue, and effect.
And said Surety for value received, thereby ex pressly acknowledges and agrees that no change, extension of time, forbearance or waiver, prepayment or delay in payment, alteration or addition to the terms of the Contract Documents, wh ether by virtue of the provisions for modifications contained therein or by separate agreement between the Contractor and the City of Lincoln, shall in any manner affect its obligations on this agreement, and said Surety hereby expressly waives notice of and consents to any such change, forbearance or waiver, extension of time, prepayment or delay in payment, alteration or addition. Said Surety hereby expressly acknowledges and agrees to be bound by the terms an d conditions contained in the contract documents and any amendment and/or modifications th ereto, and said contract documents, amendments and modifications are hereby incorporate d in this performance bond as though fully set forth herein.
In the event suit is brought upon this bond by Owner and judgment is recovered, Surety shall pay all costs incurred by Owner in such suit, including a reasonable attorneys' fees to be fixed by the Court.
Death of the Principal shall not relieve Surety of its obligations hereunder.
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IN WITNESS WHEREOF, two identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, hav e been duly executed by Principal and Surety above named, on the _____________ day of _____________________, 2025.
_____________________________ (SEAL)
_____________________________ (SEAL)
_____________________________ (SEAL)
PRINCIPAL
_____________________________ (SEAL)
_____________________________ (SEAL)
_____________________________ (SEAL)
SURETY
NOTE:
Signatures of those executing for Surety must be properly acknowledged.
The bond must be accompanied by a power of attorney from the Surety authorizing its agent to bind it to this bond. A copy of such power of a ttorney shall be on file with the Lincoln City Clerk.
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PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS:
WHEREAS, the City Council of the City of Linco ln, State of California, and Imagecon, Inc. (hereinafter designated as "Principal") have entered into an agreement for the furnishing of all materials, labor, services, and transportation, necessary, convenient, and proper to Community Center Park Phase 1 which said agreement dated , an d all of the Contract Documents attached to or forming a part of said agreement, are hereby referred to and made a part hereof; and
WHEREAS, pursuant to law, the Principal is required before entering upon the performance of the work, to file a good and sufficient bond wit h the body which awards the contract, to secure claims to which reference is made in Chapter 7 of Title 15 of the Civil Code of California.
NOW, THEREFORE, said Principal and the undersi gned ___________________, as corporate surety, are held and firmly bound unto th e City of Lincoln, and unto all laborers, material, men, and other persons referred to in sai d statutes, in the sum of Two million one hundred seventy eight thousand seventy nine Dollars and 36/100 ($2,178,079.36), lawful money of the United States, for the payments of whi ch sum well and truly made, we bind ourselves, our heirs, executors, administrators, successors, or assigns, jointly and severally by these presents.
The condition of this obligation is such that if the said Principal or any of his or its subcontractors, or the heirs, executors, administra tors, successors, or assigns of any, all or either of them, shall fail to pay any of the person s named in Civil Code section 3181, or amounts due under the Unemployment Insurance Code with respect to work or labor performed by any such claimant, or any amounts required to be deducted, withheld, and paid over to the Franchise Tax Board from the wages of employees of the Principal and his subcontractors pursuant to section 18806 of the Revenue and Taxation Code, with respect to such work and labor, that the Surety herein will pay for the same in an amount not to exceed the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety will pay a reasonable attorneys' fee to be fixed by the Court.
This bond shall inure to the benefit of any of the persons named in Civil Code section 3181 as to give a right of action to such persons or their assigns in any suit brought upon this bond.
Should the condition of this bond be fully per formed, then this obligation shall become null and void, otherwise it shall be and remain in full force, virtue and effect.
And said Surety for value received, hereby exp ressly acknowledges and agrees that no change, extension of time, forbearance or waiver, prepayment or delay in payment, alteration or addition to the terms of the Contract Documents, wh ether by virtue of the provisions for modifications contained therein or by separate agreement between the Contractor and the City 365
V - 8
of Lincoln, shall in any manner affect its obligations on this agreement, and said Surety hereby expressly waives notice of and consents to any such change, forbearance or waiver, extension of time, prepayment or delay in payment, alteration or addition.
Death of Principal shall not relieve Surety of its obligations hereunder.
IN WITNESS WHEREOF, two identical counterparts of this instrument, each of which shall for all purposes be deemed an original thereof, have been duly executed by the Principal and Surety above named, on the _____________________ day of _____________, 2025.
_____________________________ (SEAL)
_____________________________ (SEAL)
_____________________________ (SEAL)
Principal
_____________________________ (SEAL)
_____________________________ (SEAL)
_____________________________ (SEAL)
Surety
___________________________________
___________________________________
NOTE:
Signatures of those executing for Surety must be p roperly acknowledged.
The bond must be accompanied by a power of attorne y from the Surety authorizing its agent to bind it to this bond. A copy of such power of a ttorney shall be on file with the Lincoln City Clerk.
366
CITY OF LINCOLN
COMMUNITY CENTER PARK PHASE 1 – CIP 637
BID OPENING RESULTS
August 6, 2025; 2:00 PM
Engineer’s Estimate - $XXX
Contractor Base Bid
________________________________________________________________________________________________ ______________________ __________________________________________________________________________
Project Manager Date City Clerk Date McGuire and Hester
Imagecon, Inc
Abide Builders, Inc
JPB Designs, Inc
Frontline General Engineering Construction
$2,988,000.00
$2,173,979.50
$2,516,484.00
$3,140,990.00
$2,725,191.72
$2,300,000
8/6/2025
Jonnelyn Espartero
367
368
369
370
371
372
373
374
375
376
377
378
379
380
381
382
383
384
385
386
387
388
Engineering Department
On-Call Contract for Professional Services
Consultant: Coastland Civil Engineering
Project Name: Community Center Park Phase 1
Task Order
Date Requested: August 7, 2025
Contract#: ___________
This Task Order, authorized through the On-Call Contract by and between the City of Lincoln (“CITY”), and Coastland Civil Engineering. (“CONSULTANT”), was approved on June 28, 2022, per Resolution No. 2022-158. This Task Order is being requested for the following services (see attachment for the full detailed scope of work).
1. Sub-task 1: Construction Management (CM) and Inspection services for the Community Center Park Phase 1 project. This task order will provide funding to support the required construction management and inspection services needed to complete the project.
Consultant shall perform services on the project described above. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Contract as it pertains to the project described above.
Project Budget –
Project Budget: $ 330,990.00
Account Code(s): CIP637-805-80070
The work described above and herein attached as the Scope of Work is hereby authorized by the following agency representatives.
Approved by: Approved by:
City of Lincoln Coastland Civil Engineering
Signature: ________________________ Signature: _________________________ Name: Araceli Cazarez_______________ Name: ____________________________ Title: Project Manager _________ Title: _____________________________ Date: _____________________ Date: _____________________
Signature: ________________________ Signature: _________________________ Name: Vin Cay _______________ Name: ____________________________ Title: City Engineer__________________ Title: _____________________________ Date: _____________________ Date: _____________________
Signature: ________________________
Name: Sean Scully_______________
Title: City Manager___________
Date: _____________________
This Task Order Amendment is executed this ____ day of _________________, 2025. 08/19/2025
389
Santa Rosa Auburn Pleasant Hill Fairfield
1400 Neotomas Avenue 11641 Blocker Drive, Ste. 170 3478 Buskirk Avenue, Ste. 1000 420 Executive Court North, Ste. G Santa Rosa, CA 95405 Auburn, CA 95603 Pleasant Hill, CA 94523 Fairfield, CA 94534 Tel: 707.571.8005 Tel: 530.888.9929 Tel: 925.233.5333Tel: 707.702.1961
www.coastlandcivil.com
August 4, 2025
Araceli Cazarez
Engineering Manager
City of Lincoln
600 Sixth Street
Lincoln, CA 95648
Re: Community Center Skate Park, CIP 637 - Construction Management and Inspection
Dear Araceli,
In response to your request, please accept this letter proposal for providing construction management and inspection services for the subject project.
PROJECT UNDERSTANDING
The Community Center Skate Park , CIP 637 builds a new concrete skatepark fronting Joiner Parkway for skateboarding and biking. It also includes new walkways, lighting, landscaping, and improvements to drainage and irrigation. The anticipated project duration is 130 working days.
SCOPE OF WORK
CONSTRUCTION MANAGEMENT & INSPECTION
Coastland | DCCM’s overall approach to performing Construction Management focuses on teaming with City staff to produce a high-quality, cost-effective project. Our Construction Manager will keep the City informed regarding costs, changes, public relations and construction progress. We will coordinate closely with the City and the property owners for the entire project duration. From the onset of the project, we will establish the lines of communication and decision-making roles with all project stakeholders. Coastland | DCCM’s team includes subconsultants Geocon Consultants, Inc. to provide geotechnical and materials testing services, and Silveira Consulting, Inc. to provide labor compliance services. Based on our understanding of the project our scope of services is as follows:
PRE-CONSTRUCTION MEETING
Immediately following the Notice to Proceed, our Construction Manager will schedule and administer the pre -construction meeting. During this meeting we will establish lines of communication and decision-making roles with all project stakeholders. We will also discuss safety requirements, responsibilities of the project team members, working hours, quality control procedures, submittal requirements, project schedule, change order and potential claim procedures, and safety procedures.
390
Ms. Araceli Cazarez
August 4, 2025
Community Center Skate Park - Construction Management and Inspection
Coastland | DCCM will be responsible for generating pre-construction meeting invitations including the meeting agenda. Agenda items include lines of communication, public relations, safety, submittals, change procedures, payments, progress schedules, contract time, reques ts for information, and other applicable items. Coastland will prepare and distribute meeting minutes to all parties.
Following the pre-construction meeting, Coastland | DCCM will continue to work with the City team, contractor, environmental consultant and the project’s design team to ensure that all project issues are addressed promptly and that the City’s best interests are considered at all times.
PRE-CONSTRUCTION SITE VISIT AND DOCUMENTATION
Coastland | DCCM will work with the City’s Inspector to take pre-construction digital photos of the construction site with special attention given to sensitive areas including any City facilities and private residences adjacent to the project. Documenting the site prior to construction will help mitigate possible disputes between the City, contractor and property owners within or adjacent to the project limits. These photos will be logged and filed with the project files.
PROJECT START-UP
Coastland | DCCM will assemble project files in accordance with the City’s standard format.
Coastland | DCCM utilizes a centralized system for document control to create, store, organize, track, and link all project information. Our digital recordkeeping will ensure the constant flow of documentation to a form that quickly and easily identifies trends and critical issues, which helps to keep the project moving while documenting the work.
DAILY FIELD INSPECTIONS AND DOCUMENTATION
A critical aspect of our services is maintaining close communication with City staff to ensure scheduling goals are met. To help maintain close communication, Coastland | DCCM’s inspector will be accessible to the City at all times at the project site and through the use of email and cellular phones. Coastland | DCCM’s on-site inspector will examine all construction activities to ensure that the contract work adheres to the contract documents, City standards and the established schedule.
We will ensure records are maintained and documentation is provided for the work in the form of daily reports, weekly summary of construction activities, deficiency lists, and progress photographs of construction activities. Daily reports will describe the contractor’s level of effort, specific work being done, started, or fi nished, and relevant points raised by the contractor that may require consideration and response. We will also document proposed change orders and claims, important conversations, safety issues or accidents, extra work in progress, materials testing performed, information for “as-built” drawings, quantities for progress payments, environmental concerns and hazardous materials.
Coastland | DCCM will provide a digital photo logbook of construction activities, progress, and areas of concern or interest. The photo log will be compiled on compact discs and will identify the location and date of each photo. The log will be maintained through the dura tion of the project to assure continuity from one week to the next and will be submitted to the City at the close of the project.
391
Ms. Araceli Cazarez
August 4, 2025
Community Center Skate Park - Construction Management and Inspection
Coastland | DCCM will continually review the specifications and plans to ensure the work is of good quality and meets the requirements of the contract documents. Coastland | DCCM will immediately report any deviation from the approved contract documents.
Our inspector will identify actual and potential problems and provide solutions . We will maintain daily documentation and resolve issues by proposing field changes and avoid any delays.
Our inspector will review the Contractor’s traffic control plan to make certain that access is maintained during construction.
In summary, our Inspector’s responsibilities include:
▪ Represent the City in ensuring that the terms of the construction contract are followed throughout the term of the project.
▪ Participate in regular meetings called by the Construction Manager. ▪ Protect the interest of the City.
▪ Daily inspection of the contractor’s work for conformance to the contract documents, codes, regulations and City standards.
▪ Prepare and submit daily inspection reports that document all job site activities. ▪ Serve as a daily contact for the contractor as to performance of the construction. ▪ Respond promptly to City requests.
▪ Verify construction material quantities.
▪ Monitor traffic control procedures.
▪ Distribute notifications to impacted public regarding the status of construction. ▪ Document construction activities with photographs and maintain a photo log. ▪ Respond to calls from the public promptly and log any complaints in a timely manner. ▪ Work overtime as needed to assure presence on site during all construction activities. ▪ Document and maintain complete field files containing construction period correspondences, changes, discussions with contractor, memos, reports, and other pertinent items.
PROGRESS MEETINGS
Coastland |DCCM will conduct weekly coordination and progress meetings to focus on completed and upcoming work, any construction delays, schedule updates, proposed changes, change orders, contractor’s questions, public relations, safety and other concerns that are identi fied by a project team member. We will work to foster honest, open communication at these weekly meetings, which will help in the timely resolution of any disputes and/or potential claims.
STATUS REPORTS AND DOCUMENTATION
Reports
Complete and accurate record keeping will be an essential component of this project. We will ensure project documents and certified payroll are complete and that correct sub-contractors are used. We will keep the City informed and document all construction issues with the following:
▪ Weekly Statement of Working Days
▪ Progress Meeting Minutes
▪ Field Directive Log
▪ Change order tracking
▪ Regular phone calls and e-mails
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Ms. Araceli Cazarez
August 4, 2025
Community Center Skate Park - Construction Management and Inspection
Submittal Management
Coastland | DCCM will coordinate all submittals and monitor the status of the submittals to assure the contractor provides timely response. At the pre-construction conference, we will provide the contractor with a log of all required submittals and due dates. Submittals will be stamped, logged and distributed to the designer for complete review and approval. Submittals will be filed numerically, and approved copies will be distributed to the City, project members, and the contractor.
Requests for Information (RFI)
Coastland | DCCM will receive and log all Requests for Information (RFIs) from the contractor and forward the RFI to the designer. Coastland | DCCM will track the status of all RFIs by generating a weekly RFI log that lists the “Ball -in-court” status, description, and if an RFI results in a potential change order.
Change Order Management
In the event that a change order is required, Coastland | DCCM will negotiate the changes with the contractor and prepare documentation. All changes will be approved by the contractor, Coastland | DCCM and the City prior to starting work on the change. With the City’s approval, Coastland | DCCM can negotiate with the contractor to produce the best construction method for the change at the lowest cost. If a change order requires input from the design engineer, our Construction Manager will coordinate with th em to ensure it is reviewed. A Change Order Log will be created that will show Change Order number, description, status, approved date, start and completion dates and cost.
PROJECT CLOSEOUT
Coastland | DCCM will verify completion of punch list items, issue notice of completion, prepare recommendations for final acceptance of the project, review as -builts for accuracy and completeness, prepare and recommend final payment, and transmit all construction documentation to the City. At the completion of the project, we will provide the City with the following:
▪ All contract files and records (hard & electronic files) ▪ Annotated journal of photos and CD of digital photos
▪ As-built project schedule
OPTIONAL TASKS
If requested by the City, conflict resolution and claim management can be added under an amendment on a Time and Materials basis.
393
Ms. Araceli Cazarez
August 4, 2025
Community Center Skate Park - Construction Management and Inspection
SCHEDULE
The anticipated schedule for construction is shown in Table 1 below.
Table 1. Anticipated Schedule
Milestone Date
Bids Received August 6th 2025
Notice to Proceed Late Summer 2025
Construction complete Spring 2026
ESTIMATED COST
Role Name Hourly
Rate
Hours Total
Construction Manager Holli Tripp $ 205 250 $51,250
Resident Engineer Travis Williams $ 235 20 $4,700
Construction Inspector Tony Thomson $ 195 1064 $207,480 Inspector Vehicle $ 15 1064 $15,960
Material Testing Blackburn Consulting $37,000
Labor Compliance Next Level Compliance $14,600
Total Anticipated Costs NTE
$330,990
The amount quoted is assuming that all the work for this project will fall under the scope of work as described above. There are no anticipated overtime hours included in the estimate above. If additional work is necessary that falls outside of this scope of work, we can either re -negotiate a new scope of work or provide these services on a time and materials basis per our schedule of hourly rates.
We appreciate the opportunity the City of Lincoln has provided us with this project and these services. Please let us know if you have any questions. We look forward to working with the City to complete this important project.
Regards,
COASTLAND CIVIL ENGINEERING, LLP
Travis Williams, PE
Principal | CEO
394
SUBJECT:
Foskett Pump Track Discussion. (Sean Scully)
SUBMITTED BY:
City Clerk
DEPARTMENT:
City Manager's Office
DATE:
August 26, 2025
Item Number 9.D
STAFF RECOMMENDATION:
The purpose of this item is to share the generalities of the proposal in a presentation format for the Council to receive some generalized feedback with formal depiction making to follow at a future meeting.
BACKGROUND/INTRODUCTION:
Coty staff have been collaborating with the Lincoln Bike and Skate Association on various matters for a number of years. More recently Lincoln Bike and Skate Association have proposed an innovative partnership
to construct and manage a BMX pump track facility at
Foskett regional park.
STAFF REPORT
395