STAFF REPORT
TO: Lindsay City Council
FROM: Francesca Quintana, City Clerk & Assistant to the City Manager DEPARTMENT: City Manager
ITEM NO.: 12.2
MEETING DATE: June 28, 2022
ACTION & RECOMMENDATION
Consider Approval of Nomination of Mayor Pro Tem Cerros to Serve as the Transit Representative to the Tulare County Association of Governments (TCAG).
Staff recommends that the Lindsay City Council select Mayor Pro Tem Cerros from the list of nominees from the cities in Tulare County to serve as the Transit Representative to the Tulare County Association of Governments.
BACKGROUND | ANALYSIS
The Tulare County Association of Governments (TCAG) is required to have a member that represents transit agencies and riders on the Board. The TCAG Board generally meets on the third Monday of each month at 1 PM at various locations around the County. Voting members are expected to attend the meetings on a regular basis, and to notify their alternate, and the TCAG Executive Director, in a timely manner if they are not able to attend. For at least the next few months, participating via zoom is an option, but may not always be an option for a voting member. Meeting dates and times to vary periodically, and there can be an annual retreat, special meetings or opportunities to travel representing TCAG.
The Tulare County Council of Cities (COC)put out a call for nominations to fill an unexpired term that will end July 1, 2023. This is a three-year term, with a year left on the current term. All cities in the County were provided the opportunity to nominate an elected official for this position. The following elected official nominations were received (listed in alphabetical order as prescribed by the attached appointment process adopted as amended in 2018):
• Kellie Carrillo – City of Porterville
• Hipolito A. Cerros – City of Lindsay
• Brett Taylor – City of Visalia
Each City Council is asked to select the elected official they would like to serve as the Transit Representative on the TCAG Board. Each Council’s selection will be forwarded to the Clerk of the COC Board. Per the policy, the elected official receiving the highest number of votes will be appointed as the member; the person with the second highest number of votes will have the opportunity to serve as the Transit alternate on the Board. (See attached policy for provisions in case of a tie, etc.) June 28, 2022 Regular Meeting of the Lindsay City Council
STAFF REPORT
FISCAL IMPACT
No fiscal impact.
ATTACHMENTS
• Tulare County Council of Cities Process for Selecting a Transit Representative to the TCAG Board
June 28, 2022 Regular Meeting of the Lindsay City Council
Tulare County Council of Cities
Process for Selecting a Transit Representative to the TCAG Board There is a Transit position on Tulare County Association of Governments (TCAG) Board of Directors. This position was created by the TCAG Board in 2015 and carries a three year term. It is a full voting member of the Board that is appointed by the Council of Cities. In 2017, the Council of Cities determined a process for filling the position. Per the TCAG Director, the person holding this position should be an elected official from a City that directly provides fixed route service who is willing to fulfill the job which includes the following items:
Public Transit Representative Duties
* Receive orientation and training on the roles and responsibility of TCAG as an agency, as well as the responsibilities of individual board members.
* Represent the interests of public transit in Tulare County. This includes the interest of residents and riders in the county, as well as all agencies that provide public transit in Tulare County. * Serve as the TCAG representative on the CalVans board of governors. * Attend various meetings, functions, conferences, etc. Examples include:
o CalVans board meetings
o Stakeholder and community meetings
o Unmet Needs Public Hearings
o Transit forum meetings
o Meetings of the Social Services Transportation Advisory Council (SSTAC) o Events, functions, etc. with local, regional, state and federal partner agencies o Advocacy trips to Sacramento and Washington D.C.
o Project groundbreakings
* Ensure that you are provided the necessary information for decision-making. * Attend board member training.
*Attend TCAG board meetings and workshops.
* Promote and advocate for public transit that serves the residents of Tulare County.
Process:
At the May, 2017 Council of Cities meeting, the City representatives discussed utilizing the following process be developed. It is proposed that this process be utilized to fill the position being vacated on June 30 of this year, and then the Council of Cities consider the policy at the July 19 meeting.T he following process has been outlined
1. Notify all Tulare County cities that a position is available June 28, 2022 Regular Meeting of the Lindsay City Council
2. Each city will notify its Council Members that a position is available, and that they should notify their City Manager by a date specific if they are interested in serving as the Transit Representative.
3. The City Managers will notify the designated Council of Cities representative by a date specific if they have a Council Members who wishes to be considered for the position.
4. If only one Council person expresses interest by the date specified, that name will be forwarded to the Tulare County Association of Governments as the representative. A request will go out to the cities for an alternate, to be filled through the same process.
5. If more than one Council person expresses interest, a Council of Cities staff representative will assemble the names, and draft a sample report with the names listed in alphabetical order by last name, including timelines, that each City can work from in selecting a nominee.
6. Each City will put the item on a Council agenda, and each City Council will select a nominee. The candidate that garners the most votes will be forwarded to the TCAG Board as the representative. If the nomination process results in a tie, those names involved in the tie will be forwarded to the Council of Cities for a final decision.
7. If there is a tie that goes to the Council of Cities, and the vote at the Council of Cities also results in a tie, then the Council of Cities will hold a second ballot on the same day. If it remains a tie, the representative will be selected based on a random draw at the Council of Cities meeting between those names involved in the tie.
8. If a City Council is unable to complete the process within the timeframes indicated, their vote will be considered an abstention, and the process will continue along the timeframes outlined.
9. The person with the second largest number of votes from cities will be the alternate to the TCAG Board for the Transit Representative.
10. If candidate receiving the second largest number of votes declines to be alternate, the candidate with the next largest number of votes will have the opportunity to serve. If no candidate accepts the alternate position, the Chair will issue a call for nominations and at the next Council of Cities meeting, the voting members will elect the alternate from the nominations submitted.
11. Timeframes for vacancies will be set when the position becomes vacant, with the expectation an appointment at the end of the term should begin three months before the position becomes vacant.
June 28, 2022 Regular Meeting of the Lindsay City Council