Class Title: Sports Official Salary: $25.00 - $30.00 (Per Game) Department: Recreation Services
Department
Step Range: 1-7
Location: 860 N. Sequoia
Lindsay, CA 93247
Status: Temporary
Date: 08/12/2025 Union: Unrepresented
GENERAL PURPOSE:
Under the supervision of the Sports Coordinator, umpire/referee a variety of child, youth, teen, and adult sports activities, including but not limited to basketball, baseball, softball, and volleyball.
Please note that this is a part-time position, not to exceed 1,000 hours per fiscal year, and affords no benefits aside from sick leave.
SUPERVISION RECEIVED:
Works under the general supervision of the Sports Coordinator.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties may include, but are not limited to, the following:
• Enforce the rules of play on the field/court during games. • Make calls and instruct players on the rules of games. • Provide communication to and from coaches, participants, and spectators. • Maintain a safe and positive playing environment.
• Complete required reports and records.
• Notify Sports Coordinator of any programs or concerns regarding facilities, equipment, participants, coaches, or spectators.
• Perform other duties as related.
ABILITY TO:
• Provide a positive role model for children and other members of the community. • Understand and carry out written and oral instructions. • Establish and maintain effective working relationships with all those contacted in the course of work.
• Supervise and maintain control of the games.
• Effectively communicate the principles of good sportsmanship. • Work with groups and lead and instruct.
• Work an irregular schedule including evenings, weekends, and holidays.
City of Lindsay
Job Description
Sports Official
• Enforce city and department-established rules and regulations, including workplace safety regulations.
DESIRED MINIMUM QUALIFICATIONS:
Knowledge of:
• Designated sport and department rules.
• Occupational hazards and standard safety precautions.
Skill in:
• Public contact.
• Effective decision making.
• Multi-tasking and organization.
Education and Experience:
Any combination of experience, training, and education which would provide the required knowledge and abilities is qualifying. A typical way to obtain the required qualifications would be:
Experience:
• A strong background in the specific sport is required. • One year of officiating sports experience is preferred. • One year of experience in recreational/child-related activities and programs is desirable.
Education:
High School diploma or equivalent.
License and Certificate
Possession of, or ability to obtain, an appropriate, valid California driver’s license.
TOOLS AND EQUIPMENT:
• Sports equipment and materials associated with the particular sports, computer, phone, and general office equipment.
PHYSICAL STANDARDS:
• Positions in this class typically work in a standard office environment; however, there is also field work involved, resulting in exposure to the elements. Physical work may be required, including walking, bending, stooping, standing, lifting, and/or carrying objects weighing up to seventy-five (75) pounds.
• Flexible work hours or shifts are work weekday with weekend hours.
WORK ENVIRONMENT:
While performing the duties of this job, the employee occasionally works in outside weather conditions.
City of Lindsay
Job Description
Sports Official
Exposure to variable temperatures and weather conditions; strong and unpleasant odors and fumes such as chlorine; noise from children; allergens such as poison oak, pollen, and bee stings; pool chemical fluctuations which might cause irritation to eyes and skin; and the possibility of administering first aid which may involve exposure to infections which might cause chronic disease or death.
The noise level in the work environment is usually moderately loud.
SELECTION GUIDELINES & APPLICATION PROCESS:
Formal employment application must be submitted, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Appointment is subject to successfully passing a pre-employment physical, live-scan, background, and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record.
BENEFITS:
This is a part-time and hourly position with no benefits. There are 24 hours of sick leave.
Salary: $25.00 - $30.00 Per Game
Please note that this is a part-time position, not to exceed 1,000 hours per fiscal year.
Please view the City of Lindsay website Human Resources page for further benefit details.
COVID-19 CONSIDERATIONS:
Protecting the health and safety of our communities, including our teams and those considering a career with the City of Lindsay, is our highest priority. We continue to closely monitor the evolving situation, and we appreciate your understanding and flexibility with any related changes to our interviewing process. Those selected to interview will be contacted via email with instructions for a virtual or physical interview. The City of Lindsay is committed to doing everything we can to keep our staff and community safe and it will continue to adhere to all CAL/OSHA COVID-19 Emergency Temporary Standards.
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: August 12, 2025
DEPARTMENT: Recreation, Wellness, & Aquatic Center
FROM: Armando da Silva, Director of Recreation Services Agenda Title: Consider the approval of Job Description and Budget for Sport Coordinator
ACTION & RECOMMENDATION
Consider Minute Order Approval of Job Description for Sports Coordinator Position.
Staff recommends that the Council approve the Sports Coordinator job description so that Staff may begin the recruitment process.
BACKGROUND | ANALYSIS
The Sports Coordinator is a part-time position who will work under the direction of the Recreation Services Director. The city plans to begin recruitment efforts for a Sports Coordinator immediately, once the job description is approved by the City Council.
The essential duties and responsibilities of the Recreation Coordinator includes, but is not limited to:
• Plans, organizes, and monitors youth and adult sports programs and activities. • Organizes and schedules sports leagues/tournaments, (i.e., adult/youth softball and baseball.) • Oversees facility operations and maintenance.
• Manages and schedules the contracted concession vendors. • Maintains accurate records within program areas.
• Attends day, evening, and weekend meetings and events. • Monitors and maintains the inventory of equipment and supplies. • Prepares fields and facilities for recreational activities. • Coordinates and schedules facility use in partnership with the Lindsay Unified School District. • Perform other duties as related.
Associated benefits with this position include sick leave time available after 6 months of employment. It is the policy of the City of Lindsay to screen for any potential conflicts of interest in the recruitment process and adequately mitigate against the appearance of any bias, real or perceivable.
FISCAL IMPACT
The fiscal impact for the Sports Coordinator would be $22,177.40 - $29,723.40 and would be sourced from Fund 4004400 – Recreation Services Department funds.
ATTACHMENTS
1. Sports Coordinator Job Description
Reviewed/Approved: ______
Item #: 15.2
Action Items
City of Lindsay
Job Description
Sports Coordinator
Class Title: Sports Coordinator Salary: Tier 1: $22.63 – $30.33 Hourly Department: Recreation Services
Department
Step Range: 1-7
Location: 860 N. Sequoia
Lindsay, CA 93247
Status: Temporary
Date: 08/12/2025 Union: Unrepresented
GENERAL PURPOSE:
Under the supervision of the Recreation Services Director, develops, organizes, and supervises youth and adult sports leagues and tournaments, schedules athletic facilities, and assists in other recreation programs, activities, and events as necessary.
Please note that this is a part-time position, not to exceed 1,000 hours per fiscal year, and affords no benefits aside from sick leave.
SUPERVISION RECEIVED:
Works under the general supervision of the Recreation Services Director.
SUPERVISION EXERCISED:
Supervision exercised over part-time staff and volunteers.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties may include, but are not limited to, the following:
• Plans, organizes, and monitors Lindsay's Sports League programs and activities. • Plans, organizes, and monitors adult sports programs and activities. • Organizes and schedules sports leagues/tournaments (i.e., adult/youth softball and baseball).
• Oversees facility operations and maintenance.
• Manages and schedules the contracted concession vendors. • Maintains accurate records within program areas.
• Attends day, evening, and weekend meetings and events. • Monitors and maintains equipment and supplies inventory. • Prepares the field and facilities for recreational activities. • Perform other duties as related.
ABILITY TO:
• Effectively communicate both written and oral, with staff and public; interpersonal skills to work effectively with diverse audiences, participants, parents, agencies, community groups, and other City Departments.
• Understand and enforce rules of play for youth and adult sports. • Recognize potential safety hazards in equipment or facilities and take corrective action. • Make decisions on-site to ensure program efficiency.
City of Lindsay
Job Description
Sports Coordinator
• Work an irregular work schedule, including evenings and weekends.
DESIRED MINIMUM QUALIFICATIONS:
Knowledge of:
• Planning, objectives, techniques, and requirements of organized games and sports programs for all ages.
• Principles of recreational programming.
• Equipment, facilities, operations, and techniques used in a comprehensive community recreation and sports programs.
• Laws, regulations, and rules affecting the provisions of community programs. • Principles of composition and report writing.
• Customer service principles and problem solving.
Skill in:
• Public contact.
• Multi-tasking and organization.
• Effective decision making.
• Organizational planning.
Education and Experience:
Any combination of experience, training, and education which would provide the required knowledge and abilities is qualifying. A typical way to obtain the required qualifications would be:
Experience:
One (1) year of paid experience in recreation, sports, or closely related fields; coordinating and organizing sports activities and running tournaments and leagues.
Education:
High School diploma or equivalent.
License and Certificate
Possession of, or ability to obtain, an appropriate, valid California driver’s license.
TOOLS AND EQUIPMENT:
• Cleaning supplies
• Sport-related equipment
• Motor vehicle
• Mobile radio, phone, calculator, computer, and printer.
PHYSICAL STANDARDS:
• Positions in this class typically work in a standard office environment; however, there is also field work involved, resulting in exposure to the elements. Physical work may be City of Lindsay
Job Description
Sports Coordinator
required, including walking, bending, stooping, standing, lifting, and/or carrying objects weighing up to seventy-five (75) pounds.
• Flexible work hours or shifts are 5-day work week with weekend hours.
WORK ENVIRONMENT:
While performing the duties of this job, the employee occasionally works in outside weather conditions.
Exposure to variable temperatures and weather conditions; strong and unpleasant odors and fumes such as chlorine; noise from children; allergens such as poison oak, pollen, and bee stings; pool chemical fluctuations which might cause irritation to eyes and skin; and the possibility of administering first aid which may involve exposure to infections which might cause chronic disease or death.
The noise level in the work environment is usually moderately loud.
SELECTION GUIDELINES & APPLICATION PROCESS:
Formal employment application must be submitted, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Appointment is subject to successfully passing a pre-employment physical, live-scan, background, and criminal history check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States and a DMV driving record.
BENEFITS:
This is a part-time and hourly position with no benefits. There are 24 hours of sick leave.
Salary: $22.63 - $30.33 Hourly
Please note that this is a part-time position, not to exceed 1,000 hours per fiscal year.
Please view the City of Lindsay website Human Resources page for further benefit details.
COVID-19 CONSIDERATIONS:
Protecting the health and safety of our communities, including our teams and those considering a career with the City of Lindsay, is our highest priority. We continue to closely monitor the evolving situation, and we appreciate your understanding and flexibility with any related changes to our interviewing process. Those selected to interview will be contacted via email with instructions for a virtual or physical interview. The City of Lindsay is committed to doing everything we can to keep our staff and community safe and it will continue to adhere to all CAL/OSHA COVID-19 Emergency Temporary Standards.
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: August 12, 2025
DEPARTMENT: City Clerk
FROM: Kuyler Crocker, Interim City Manager
AGENDA TITLE: Appointment of City Clerk
ACTION & RECOMMENDATION
Consider the approval of Resolution 25-34 appointing Miranda Cordova as City Clerk / Human Resource Manager.
BACKGROUND | ANALYSIS
Staff recommends that the City Council appoint Miranda Cordova as City Clerk/ Human Resource Manager.
Section 2.06.010 of the City’s Municipal Code state:
“The office of city clerk is hereby created. The city manager shall recommend the person to be appointed, and the council shall appoint.”
This position is critical to the daily operations of the City. The City Clerk is a professional employee who performs duties including, but not limited to keeping a list of all legislation adopted by the city council, certifying official documents, responding to Public Records Act requests, publishing legal notices, maintaining City Council minutes and other official records of the City.
Miranda has experience as an Administrative Manager since 2017 and has served as a Human Resource Manager for a non-profit corporation from September 2021 through July 2025. During this time, she has performed duties similar of the Clerk including assisting Board Members with agency reports, resolutions and board meetings.
FISCAL IMPACT
There is no fiscal impact associated with this action as the position is already budgeted for.
ATTACHMENTS
1. Resolution 25-34
Reviewed/Approved: ______
Item #: 15.3
Action Items
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LINDSAY
RESOLUTION NO. 25-34
NUMBER 25-34
TITLE
MEETING
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LINDSAY PROVIDING FOR THE APPOINTMENT OF MIRANDA
CORDOVA TO THE OFFICE OF THE CITY CLERK.
At a regularly scheduled meeting of the City of Lindsay City Council held on August 12, 2025, at 6:00 PM at 251 E. Honolulu Street, Lindsay, CA 93247
WHEREAS, according to the Chapter of the City of Lindsay § 5.01, the City Manager shall recommend the person to be appointed City Clerk and the City Council shall appoint.
WHEREAS, the City Manager recommends Miranda Cordova to become City Clerk.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LINDSAY DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Miranda Cordova is appointed to the positions of City Clerk pursuant to the Chapter of the City of Lindsay § 5.01.
SECTION 2. The effective date of the appointment will be August 12, 2025.
SECTION 3. This resolution shall be effective immediately upon its approval and adoption.
SECTION 4. The Mayor, or pending officer, is hereby authorized to affix their signature to the Resolution signifying its adoption by the City Council of the City of Lindsay, and the City Clerk, or their duly appointed deputy, is directed to attest them.
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LINDSAY
RESOLUTION NO. 25-34
PASSED AND ADOPTED by the City Council of the City of Lindsay as follows:
MEETING DATE August 12, 2025
MOTION
SECOND MOTION
AYES
ABSENT
ABSTAIN
NAYS
CERTIFICATION OF THE FOREGOING RESOLUTION AS FULL, TRUE, PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF LINDSAY AS DETAILED. _____________________________________
Misty Villarreal, Mayor
CERTIFICATE OF ATTESTING OFFICER
The undersigned, Dalee Chang, Deputy City Clerk of the City of Lindsay does hereby attest and certify that the foregoing Resolution is a true, full and correct copy of a resolution duly adopted at a meeting of the City of Lindsay which was duly convened and held on the date stated thereon, and that said document has not been amended, modified, repealed or rescinded since its date of adoption and is in full force and effect as of the date thereof.
ATTEST: _____________________________________
Dalee Chang, Deputy City Clerk
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: August 12, 2025
DEPARTMENT: City Manager
FROM: Kuyler Crocker, Interim City Manager
Agenda Title: Authorization to Issue Request for Qualifications for Legislative Lobbying Services
ACTION & RECOMMENDATION
Grant authorization the release of a Request for Qualifications (RFQ) to solicit statements of qualifications from experienced firms or individuals to provide legislative lobbying services on behalf of the City of Lindsay BACKGROUND | ANALYSIS
The City of Lindsay continues to face multiple challenges common to rural communities in California’s Central Valley, including aging infrastructure, water quality and supply issues, economic development constraints, and a lack of affordable housing. In recent years, significant legislative and regulatory changes at the state level have further impacted local government funding, permitting processes, and program eligibility.
To address these challenges and advance the City’s strategic goals, professional lobbying and government relations services are needed to actively represent the City’s interests with the State Legislature, key administrative agencies, and regulatory bodies.
DISCUSSION
The RFQ invites qualified firms and individuals to submit a Statement of Qualifications (SOQ) to provide comprehensive government affairs and lobbying services on behalf of the City. The scope of work includes:
• Building and maintaining relationships with key state officials, regulatory agencies, and departments. • Monitoring legislative and regulatory matters affecting the City. • Advocating for City priorities related to funding, permitting, infrastructure, and other critical initiatives. • Coordinating meetings with state legislators and department heads. • Advising the City on strategic advocacy approaches and legislative opportunities.
The proposed RFQ outlines the City’s expectations, submittal requirements, and evaluation criteria.
Responses will be assessed based on qualifications, experience, and the firm’s demonstrated ability to represent small cities effectively in a complex legislative and regulatory environment.
The contract will be for an initial twelve-month term, with the option to extend the agreement for up to three additional one-year terms, for a maximum of 48 months.
FISCAL IMPACT
Lobbying services will be budgeted in the City’s General Fund or other relevant funding sources. The exact fiscal impact will be determined during the negotiation phase following the selection process, based on the selected firm’s proposed rate schedule and scope of engagement.
ATTACHMENTS
1. Request for Qualifications for Government Relations Services Reviewed/Approved: ______
Item #: 15.4
Action Items
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REQUEST FOR QUAILIFICATIONS
for
Government Relations Services
Responses Due by September 12, 2025, at 4:00 P.M.
Email: Miranda Cordova & [email protected] Phone: (559) 562-7102 ext. 8034
251 E. Honolulu St. | Lindsay, CA 93247
Phone: 559.562.7102 Ext 4 Fax: 559.562.5748
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REQUEST FOR QUALIFICATION
The City of Lindsay (“Lindsay” or “City”) is requesting statements of qualifications from firms or individuals to provide lobbying services on its behalf. The City is looking for a government relations and lobbying firm to facilitate communication with elected officials and other agencies. The selected firm will be expected to offer advice and guidance on advocacy and government relations strategies to protect and advance the City’s priorities and secure program funding.
Any qualified firms interested in offering the services described in this RFP are encouraged to submit their statement of qualifications (“SOQ”). The submitted SOQs will serve as the foundation for selecting the Consultant(s) for this service. The Consultant's qualifications will be assessed and ranked based on the criteria outlined in the "Evaluation Criteria" section of this RFP.
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INTRODUCTION
The City of Lindsay is made up of approximately 12,700 residents and covers an area of approximately 2.7 square miles. Governed by a five-member City Council elected atlarge by the community, the City’s operations are managed by a City Manager and supported by a dedicated staff.
Located in the heart of California’s Central Valley, Lindsay is rooted in agriculture and maintains a strong connection to the region’s farming heritage. Like many rural cities in the region, Lindsay faces a range of challenges, including aging infrastructure, water supply constraints, water quality concerns, and an urgent need for affordable housing and services.
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SCOPE OF WORK
The selected firm or individual will be responsible for providing state legislative, regulatory representation, and lobbying services on behalf of Lindsay. Services to be provided may include, but are not limited to, the responsibilities, tasks, and activities listed below. Respondents may include additional services.
1. Support a positive relationship with the Governor’s office, State Legislature, State Water Resources Control Board, Department of Water Resources, Governor's Office of Business and Economic Development, California Department of Transportation, California Department of Housing and Community Development, and/or other agencies.
2. Monitor and assess state legislation, as well as relevant administrative and regulatory processes, to identify matters that may impact the City.
3. Provide legislative and regulatory lobbying, as needed.
4. Engage with key officials (executive, legislative and local government) and stakeholders to support the City’s goals in securing permits, grants, incentives, and favorable laws and regulations.
5. Work directly with legislators and staff, the governor's office, public officials and state agencies, City associations, special interest and industry groups, local governments, and other professional organizations to develop support for or opposition to proposed legislation, funding, policy, and regulatory decisions that may affect the City.
6. Coordinate meetings with State Legislators and agency department leaders to provide the City the opportunity to meet face-to-face with key decision-makers on pertinent City issues.
All responsive statements of qualifications will be evaluated and assigned a score by a team of raters. The successful firm may be invited to participate in an interview to further discuss the firm’s ability to provide the services required by the City. The City is seeking to execute a twelve (12) month contract with three (3) options to extend the term of the agreement following the end of the initial term. Each option term shall be for a period of twelve (12) months, for a total maximum contract period of forty eight (48) months.
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PROPOSAL CONTENT
The Firm must prepare a Transmittal Letter, Technical Proposal and a Fee Schedule for the work to be performed and submit as part of the Professional Lobbying Services Proposal.
The Lobbying Services Proposal package must contain the following:
A. Transmittal Letter
A signed letter of transmittal briefly stating the Proposer’s understanding of the work to be done, the commitment to perform the work within the required time period, a statement of why the Firm believes itself to be the best qualified to perform the engagement, and a statement of how long the Proposal will remain in effect. The Proposer shall provide a statement attesting that all information submitted with the SOQ is true and correct.
B. Technical Proposal
The purpose of the Technical Proposal is to demonstrate the qualifications, competence, and capacity of the Firms seeking to undertake legislative lobbyist services for the City in conformity with the requirements of this Request for Qualification. The Proposal shall demonstrate the qualifications of the Firm and of the particular staff to be assigned to this engagement. The Proposer shall provide a brief summary of Consultant’s profile, qualifications and capabilities which specifically addresses the organization’s knowledge and experience under this RFQ.
C. License to Practice
An Affirmation Statement should be included that the Firm and all assigned key professional staff are properly licensed to practice in the State of California.
D. Firm Qualifications and Experience
The Consultant shall summarize the qualifications and relevant experience for the consultant firm, proposed any subconsultants. The following items should be included:
1. Project Team – Identify the contact person with primary responsibility for this project, other key project personnel, including sub-consultants, and their individual areas of responsibility. Key personnel listed will be considered as committed to the project. A resume of all key personnel assigned to the project, including sub-consultants, shall be submitted.
2. Relevant Project Experience - Describe the team’s experience in providing services as shown in the “Scope of Work” section above. Provide three (3) relevant examples in the past five (5) years specifically related to the scope of work. For each listed experience, provide client name, contact 6 | P a g e
person, and current phone number and e-mail address. References should include a brief description of what the Consultant’s firm provided.
E. Partner/Supervisory/Staff Qualifications and Experience The Firm should provide details on the government lobbying experience of each individual, including information on relevant continuing education and professional organizations that pertain to the execution of the potential agreement.
F. References
Provide three (3) or more references from relevant clients that can supply information on the quality of your services during the past two (2) years.
G. Fees
Proposers shall provide a fee schedule to include hourly rates and titles of staff proposed. This information will not be used as a determining factor as to which firm we will enter into an agreement with. It will be used as a basis of compensation for future work under the Agreement.
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PROPOSAL PROCEDURE
Clarifications: The City will respond to requests for clarification to the RFP in written Addendum(s) as needed. Inquiries should be directed by email only to Miranda Cordova at [email protected]. No verbal requests will be accepted.
All requests for clarification must be received by August 20, 2025.
All proposals are due no later than September 12, 2025, at 4:00 P.M. Any and all proposals received after the deadline will be considered non-responsive. No faxed or emailed proposals will be accepted.
Response Preparations: No reimbursement will be made by the City for costs incurred in the preparation of the response to this RFP. Submitted materials will not be returned and become the property of the City of Lindsay.
Right to Reject Proposals: Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City and the firm selected. The City of Lindsay reserves the right without prejudice to reject any or all proposals.
Two copies of the Proposal and one copy of the Transmittal Letter, Technical Proposal and Rate Schedule in a sealed envelope must be submitted. All Proposals must be sealed and submitted on or before September 12, 2025) to the following:
The City of Lindsay
Attn: Miranda Cordova
Location: 251 E. Honolulu St.,
Lindsay, CA 93247
NOTE: Please mark the outside of the envelopes with the following:
LEGISLATIVE LOBBYING SERVICES
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GENERAL CONDITIONS
Laws, Regulations and Permits – The Consultant shall give all notices required by law and comply with all laws, ordinances, rules, and regulations pertaining to the conduct of the work. The Consultant shall be liable for all violations of the law in connection with work furnished by the Consultant. If the Consultant performs any work knowing it to be contrary to such laws, ordinances, rules and regulations, the Consultant shall bear all costs arising there from.
Safety – The Consultant shall execute and maintain their work so as to avoid injury or damage to any person or property.
In carrying out their work, the Consultant shall at all times exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed, and be in compliance with all applicable federal, state and local statutory and regulatory requirements including but not limited to State of California, Department of Industrial Relations (Cal/OSHA) regulations, and the U.S. Department of Transportation Omnibus Transportation Employee Testing Act. Safety precautions, as applicable, shall include but shall not be limited to: adequate life protection and lifesaving equipment; adequate illumination; instructions in accident prevention for all employees, such as the use of machinery guards, safe walkways, scaffolds, ladders, bridges, gang planks, confined space procedures, trenching and shoring, fall protection, and other safety devices; equipment and wearing apparel as are necessary or lawfully required to prevent accidents, injuries, or illnesses; and adequate facilities for the proper inspection and maintenance of all safety measures.
Indemnification – To the fullest extent permitted by law, Consultant will immediately defend, indemnify and hold harmless and defend the City of Lindsay, its directors, officers, employees, and authorized volunteers and each of them from and against:
a. When the law establishes a professional standard of care for Consultant’s services, all claims and demands of all persons that arise out of, pertain to, or relate to the Consultant’s negligence, recklessness, or willful misconduct in the performance (or actual or alleged non-performance) of the work under this agreement. Consultant shall defend itself against any and all liabilities, claims, losses, damages, and costs arising out of or alleged to arise out of Consultant’s performance or non-performance of the work hereunder, and shall not tender such claims to the City of Lindsay nor to its directors, officers, employees, or authorized volunteers, for defense or indemnity.
b. Other than in the performance of professional services, all claims and demands of all persons arising out of the breach of this Agreement or negligent or wrongful acts or omissions of consultant, including but not limited to, claims by the Consultant or Consultant’s employees for damages to persons or property except for the sole negligence or willful misconduct or, the active negligence of the City of Lindsay, its directors, officers, employees, or authorized volunteers. c. Any and all actions, proceedings, damages, costs, expenses, penalties or liabilities, in law or equity, of every kind or nature whatsoever, arising out of 9 | P a g e
resulting from, or on account of the violation of any governmental law or regulation, compliance with which is the responsibility of Consultant. d. Any and all losses, expenses, damages (including damages to the work itself), attorneys’ fees, and other costs, including all costs of defense, which any of them may incur with respect to the failure, neglect, or refusal of Consultant to faithfully perform the work and all of the Consultant’s obligations under the agreement. Such costs, expenses, and damages shall include all costs, including attorneys’ fees, incurred by the indemnified parties in any lawsuit to which they are a party.
OTHER CONDITIONS
Assignment or Transfer – Consultant is employed to perform unique personal services. Consultant shall not assign this Agreement without the prior written consent of City. Consultant shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of the City.
Independent Contractor - Consultant shall act as an independent contractor and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, nor claim to be, an officer or employee of the City by reason of this Agreement.
Attorney's Fees, Venue, Governing Law – If either party commences any legal action against the other party arising out of this Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney's fees. Any action arising out of this Agreement shall be brought in Tulare County, California, regardless of where other venues may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
Termination of Agreement – The City may terminate this Agreement without cause by giving Consultant thirty (30) calendar days advance written notice from the city manager. Consultant may terminate this Agreement without cause by giving City thirty (30) calendar days advance written notice. Each party may also terminate this Agreement for cause but only after providing the other party written notice of the breach and a period of thirty (30) calendar days to cure. In the event of termination through no fault of Consultant, the City shall compensate Consultant for services performed as of the date of termination, upon the release to the City of all Material hereunder, in any and all media or formats in which such materials have been created or are maintained. City retains the right to receive and use any Material, notwithstanding any termination or any dispute regarding the amount to be paid.
Copyright, Ownership and Use of Materials - All tangible material ("Material") created or delivered pursuant to this Agreement is considered a work made for hire under the Copyright Act. To the extent such Material does not qualify as a work made for hire, Consultant hereby assigns to the City all right, title, and interest, including but not limited to all copyrights, in all Material created by Consultant in its performance under this 10 | P a g e
Agreement. Material constitutes the scope of work outlined in EXHIBIT "A" and attached hereto, and all written and other tangible expressions, including but not limited to, drawings (including computer aided drawings), papers, documents, reports, surveys, renderings, exhibits, sketches, maps, models, prints, paintings or photographs, in any and all media or formats in which such materials have been created or are maintained.
All Material furnished by Consultant is, and shall remain, the property of the City. Any modification or reuse of the Materials for purposes other than those intended by this agreement shall be at City’s sole risk and without liability to Consultant.
STAFF REPORT
TO: Lindsay City Council
MEETING DATE: August 12, 2025
DEPARTMENT: Finance
FROM: Soledad Ruiz-Nunez, Director of Finance
Agenda Title: Waiver of Late Payment Fee for Utility Bills affected by Water Quantity Charge Misreads
ACTION & RECOMMENDATION
Consider the Approval of Waiving the $10.00 monthly Late Payment Fee for residents who were affected by the January 2025 to June 2025 accumulated Water Quantity Charge. The Late Payment Fee will be waived from July 2025 to December of 2025 for residents affected by the accumulated Water Quantity Charge.
BACKGROUND | ANALYSIS
In June, residents living in some of the City’s older neighborhoods received larger than usual water bills. Staff in the Finance Department reviewed the customers bills, sent staff to re-read consumption, check water meters, and replace water meters if the meter wasn’t reading consumption. During this period staff found that the residents in this particular area had only been billed the Fixed Monthly Charge and no Water Quantity Charge or minimal quantity charge for months.
The City had a Water Rate Study done and the new water rates went into effect in January 2025. Water is billed based on two charges:
(1) Fixed Monthly Charge based on the meter size
(2) Water Quantity Charge billed based on metered water use.
The new rates no longer have a Tier system for consumption.
Residents affected by the accumulated Water Quantity Charge from January 2025 to June 2025 saw their bill increase significantly. The City has continued to send staff to verify meter consumption and is giving residents the ability to make payments in order to pay their 251Water Quantity Charge that was billed in June.
In order to help residents affected by the January 2025 to June 2025 accumulated Water Quantity Charge, the City is waiving the $10.00 late payment fee on the utility bills.
FISCAL IMPACT
The late payment fee waiver will impact revenues for Water and Sewer Funds.
ATTACHMENTS
N/A
Reviewed/Approved: ______
Item #: 15.5
Action Items