Agenda packet — Livermore City Council, July 22, 2024 (part 2 of 11)

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EXHIBIT B
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limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. The additional insured coverage under the Consultant’s/Contractor’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20 10 04 13. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Livermore before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

3. Any failure to comply with reporting or other provisions of the policy, including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Consultant’s/Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party before expiration of the policy unless notice is delivered in accordance with policy provisions.

6. It shall be a requirement under this agreement that any available insurance proceeds broader than, or in excess of, the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named Insured; whichever is greater.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550 Verification of Coverage
Consultant/Contractor shall furnish certificates of insurance and endorsement(s) effecting coverage to the City of Livermore for approval. The endorsements shall be on forms acceptable to the City of Livermore. All certificates and endorsements are to be received and approved by the City of Livermore before work commences. The City of Livermore reserves the right to require complete and certified copies of all insurance policies required by this Agreement.

Revised 9/21/2015 B8 – 5M POL

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CITY COUNCIL STAFF REPORT ITEM NO. 5.10
DATE: July 22, 2024
TO: Honorable Mayor and City Council
FROM: Judy Erlandson, Acting Public Works Director
SUBJECT: Resolution awarding and authorizing the execution of an agreement with Environmental Logistics, Inc. for services to remove, clean, and dispose of hazardous and nonhazardous materials for a three-year term in an amount not-to-exceed $775,000.

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution awarding and authorizing the execution of an agreement with Environmental Logistics, Inc. for services to remove, clean, and dispose of hazardous and non-hazardous materials for a three-year term in an amount not-to-exceed $775,000.

SUMMARY
The Public Works Department regularly utilizes an outside contractor to perform special materials management services including the identification, classification, hauling, shipping, and disposal of hazardous and non-hazardous waste. In addition to these services, the Water Resources Division also requires a contractor who can respond to emergencies to mitigate sewer spills and illicit discharges.

DISCUSSION
The Public Works Department operates various infrastructure and facilities that require the removal and disposal of specialized waste streams. This includes waste oil from fleet and equipment maintenance, the maintenance of oil/water separators, the removal of waste from the Water Reclamation Plant laboratory, and emergency services to abate sewer spills and illicit discharges into the City's storm drain system.

Staff completed a formal bid process in March 2024 to select a provider for these services. Two submissions were received, but one was disqualified for being incomplete. Environmental Logistics, Inc. represents the best value bid and is able to meet the needs of the Public Works Department.

FISCAL AND ADMINISTRATIVE IMPACTS
The FY 2024-25 operating budget includes the expected annual expenditures of approximately $258,000 434
in the Wastewater Enterprise Fund (620) and the Fleet and Equipment Services Internal Service Fund (730). Funding for FY 2025-26 and FY 2026-27 will be included in future budget proposals. Staff does not anticipate any administrative impacts or impacts to any other City Fund due to approval of this agreement.

COMMUNITY PILLARS
1: A Safe Community That Thrives
GOALS
11: Operate and maintain municipal water systems that provide safe, efficient delivery of potable and recycled water, collect and treat wastewater, and comply with all federal, state, and local regulations.

ATTACHMENTS

1. Resolution

2. Exhibit A - Agreement
Prepared by: Laura Mayate-DeAndreis
Management Analyst II
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
435
RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AWARDING AND AUTHORIZING THE EXECUTION

OF A GENERAL SERVICES AGREEMENT TO/WITH
ENVIRONMENTAL LOGISTICS, INC. FOR SERVICES TO REMOVE,

CLEAN, AND DISPOSE OF HAZARDOUS AND NON-HAZARDOUS
MATERIALS FOR A THREE-YEAR TERMIN AN AMOUNT NOT-TOEXCEED $775,000 The City of Livermore (“City”) Public Works Department operates certain infrastructure and facilities that require the removal and disposal of specialized waste streams. The Public Works Department requires an outside contractor to perform special materials management services for the City, including removal and disposal of hazardous and non-hazardous materials from the Water Reclamation Plant, Maintenance Service Center, and City fuel stations.

The City advertised and received two bids for services to remove, clean, and dispose of hazardous and non-hazardous materials, Request for Bid No. 4261. Pursuant to Livermore Municipal Code sections 2.68.370 and 2.68.040, City staff reviewed the bids and determined that Environmental Logistics, Inc. is the best value bidder based on the cost and the ability, capacity, and skill of the contractor to provide the services requested.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby:

1. Awards to Environmental Logistics, Inc. the general services agreement, attached hereto as Exhibit A, for services to remove, clean, and dispose hazardous and non-hazardous materials, in an amount not-to-exceed $775,000 for a three-year term.

2. Authorizes the City Manager, or her designee, to execute the general services agreement with Environmental Logistics, Inc., attached hereto as Exhibit A, for services to remove, clean, and dispose of hazardous and non-hazardous materials, in an amount not-to-exceed $775,000 for a three-year term.

3. Authorizes the City Manager, or her designee, to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution, including approving minor changes to the proposed agreement.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on July 22, 2024, by the following vote:
436
RESOLUTION NO. ________
AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Molly O’Toole
Deborah L. Elam Molly O’Toole
Acting City Clerk Deputy City Attorney
Exhibit A – General Services Agreement with Environmental Logistics, Inc. 437
Agreement for Services Page 1
Rev. 09/19/23

AGREEMENT FOR SERVICES
THIS AGREEMENT is made and entered into this day of ,
2024, by and between the City of Livermore (“City”), a municipal corporation, and Environmental Logistics, Inc. (“Contractor”), a California corporation with California Secretary of State File No. 2857306.

RECITALS
City requires services to remove, clean, and dispose of hazardous and nonhazardous materials.

Contractor warrants it possesses the distinct skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement.

Contractor acknowledges City has relied upon these warranties to retain Contractor.

AGREEMENT
NOW, THEREFORE, City and Contractor hereby agree that the aforementioned recitals are true and correct and further agree as follows:

1. Retention as Contractor. City hereby retains Contractor, and Contractor hereby accepts such engagement, to perform the services described in Section 3 below subject to the terms and conditions in this Agreement.

2. Relationship of Parties – Independent Contractors. The relationship of the parties shall be that of independent contractors. Contractor and its employees are not City officers or employees. Contractor is responsible for the supervision and management of its employees, including any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the delivery of the services contemplated by this Agreement.

3. Description of Services. Contractor shall provide services to remove, clean, and dispose of hazardous and non-hazardous materials on a scheduled or as-needed basis as more particularly set forth in Exhibit "A" (collectively “the Services”).

4. Contractor’s Responsibilities. Contractor shall:
(a) Diligently perform the Services in a manner commensurate with industry, professional, and community standards;
(b) Provide the resources necessary to complete the Services in a timely manner;
(c) Obtain a business license from the City of Livermore, and keep it in effect for the term of this Agreement;
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(d) Obtain and keep in effect all necessary licenses, permits, qualifications, insurance, and approvals legally and professionally required for Contractor to practice its profession and to provide the Services;
(e) Comply with all laws in effect that are related to Contractor and the Services; (f) Coordinate the Services with Jason Calkins, Public Works Maintenance Supervisor; Kevin Kolte, Water Resources Maintenance Supervisor; Michael Wells, Collections System Supervisor; Kumudini Dharmawardana, Laboratory Supervisor; and Steven Aguiar, Environmental Compliance Supervisor (“Project Manager”), or such other person designated as the Project Manager by City;
(g) Be available to the Project Manager, and other parties referred to Contractor by the Project Manager, to answer questions or inquiries related to the Services; (h) Only invoice City for the Services rendered. Contractor’s invoice shall be in writing and describe the Services performed for the payment requested. Contractor shall not submit an invoice to City more frequently than once a calendar month; (i) Keep and maintain invoices and records related to the Services in an organized manner. At a minimum, the records must be kept for at least 3 years from the date of final payment to Contractor and must include time sheets, work progress reports, and other documentation to adequately explain all the Services invoiced for payment.

Contractor shall make the invoices and records immediately available to City upon delivery of a written request to examine, audit, or copy them at City’s place of business during normal business hours. Contractor shall give City 30 calendar-days’ written notice prior to destroying the invoices and records and allow City an opportunity to take possession. If City wants them, Contractor and City shall coordinate their delivery to City in the most efficient manner possible;
(j) Prepare and submit a written report to the Project Manager, within 3 business-days of the Project Manager’s written request, that identifies the Services completed and in progress, the charges incurred to date, and the anticipated cost to complete the remaining Services;
(k) Contractor shall correct, at its own expense, all errors in the Services.

Should Contractor fail to make such correction in a timely manner, City may make the correction and charge the cost thereof to Contractor;
(l) If applicable, Contractor shall ensure that all work for compensation is taken in compliance with the requirements of the California Labor Code including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, worker’s compensation and prevailing wages. If applicable, Contractor shall comply with all prevailing wage laws, such as sections 1773, 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the California Labor Code and any other applicable wage and hour law. If any violation of prevailing wage law associated with this Agreement is deemed to have occurred by any court or administrative authority, Contractor shall forfeit to the City, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
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Agreement for Services Page 3
Rev. 09/19/23
mechanic employed, paid less than the applicable prevailing rates for any work done to accomplish the purposes of this Agreement; and,
(m) Contractor’s services provided pursuant to this Agreement shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as applicable regulations and guidelines issued pursuant to the ADA.

5. Compensation and Payment.
(a) The total compensation payable by City to Contractor for the Services SHALL NOT EXCEED the sum of $775,000 ("not-to-exceed amount"). City shall compensate Contractor for the Services rendered at the hourly rates or task amounts set forth in Exhibit “A” up to the not-to-exceed amount. Except as provided in the body of this Agreement, the hourly rates or task amounts are intended to be Contractor’s only compensation for the Services and is inclusive of all costs of labor, licensing, permitting, travel expenses, overhead and administrative costs, and any-and-all other costs, expenses, and charges incurred by Contractor, its agents, and employees to provide the Services.
(b) City shall pay Contractor no later than 30 days after City receives a written invoice from Contractor and verifies the Services were performed for the payment requested.

6. Term. The term of this Agreement commences on July 1, 2024, and terminates upon the completion of the Services or June 30, 2027, whichever occurs first.

7. Termination by City. City may terminate any portion or all of the Services by giving Contractor at least 30 calendar-days written notice. Upon receipt of a termination notice, Contractor shall immediately stop all work in progress on the Services except where necessary to preserve the benefit of the work, and assemble the work on the Services for delivery to City on the termination date. All compensation for Services performed prior to the termination date shall be payable to Contractor in accordance with Section 5.

8. Ownership of Documents. All drawings, designs, data, photographs, reports and other items prepared or obtained by Contractor in the performance of the Services are City’s property and Contractor shall deliver them to City upon demand.

9. Copyright and Right of Use. All items created by Contractor for City under this Agreement are works made for hire, and Contractor shall give City the copyright and all intellectual property rights to all items developed, prepared, and delivered as part of the Services. Contractor agrees that all aspects of the Services and items created thereby will be original works of creation and will not use, in whole or in part, any work created by any other party, except when expressly disclosed by Contractor to City and Contractor obtains a license to such items for the benefit of City. All licenses must be perpetual, world-wide, non-exclusive, and royalty free sufficient in scope to permit City’s full use and enjoyment of its ownership rights in the items created by the Services.

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Agreement for Services Page 4
Rev. 09/19/23

10. Confidentiality. Contractor shall not disclose any confidential or proprietary information received from City to anyone except Contractor’s employees who require access to the information to perform the Services. This obligation shall survive termination and remain in full force and effect until the information, and any copies thereof, are destroyed or returned to City.

11. Defense, Indemnity, and Hold Harmless. To the fullest extent permitted by law, Contractor shall hold harmless, indemnify, and defend with counsel selected by the City or otherwise acceptable to the City, the City and its elected and appointed officials, officers, directors, employees, agents and designated volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Contractor’s performance of the services contemplated by this Agreement, or in connection with Contractor’s failure to comply with any of its obligations contained in this Agreement, except for such Liability caused by the sole active negligence or willful misconduct of City. Contractor’s obligations to hold harmless, indemnify, and defend shall not be excused because of Contractor’s inability to evaluate Liability or because Contractor evaluates Liability and determines that Contractor is not liable to the claimant. These obligations are independent of, and shall not in any way be limited by, the minimum insurance obligations contained in this Agreement. These obligations shall survive the completion or termination of this Agreement. Contractor must respond within 30 days to the tender of any claim for defense and indemnity by the City. (a) Modification for Construction Contracts. To the extent this Agreement is a “construction contract” covered by California Civil Code section 2782, then Contractor’s duty to indemnify shall not apply in a manner prohibited by California Civil Code section 2782.
(b) Modification for Design Professional Services. To the extent this Agreement is for “design professional services” defined in California Civil Code section 2782.8, then Contractor’s duties to defend and indemnify shall only apply to the extent provided for in California Civil Code section 2782.8(a), unless section 2782.8(a) is not applicable for one of the reasons set forth in 2782.8(e).

12. Insurance. Contractor shall procure and maintain insurance during the term of this Agreement in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Services.

Upon reasonable written notice, Contractor shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by City’s Risk Manager.

13. Acceptance of Final Payment. Contractor’s acceptance of final payment will release City from any and all claims and liabilities for compensation under this Agreement.

14. Acceptance of Work. City’s acceptance of, or payment to Contractor for, the Services does not release Contractor from its responsibility for the accuracy, completeness, or competency of the Services, nor do the actions constitute an assumption of Contractor’s responsibility or liability by City for any defect or error in the Services.

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EXHIBIT A
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Agreement for Services Page 5
Rev. 09/19/23

15. Conflict of Interest. Contractor represents that no City employee or official has a financial interest in Contractor. Contractor shall not offer, encourage, or accept any financial interest in any part of Contractor's business by or from a City employee or official during the term of this Agreement or as a result of being awarded this Agreement. If any of the Services are paid by reimbursement from an agreement between City and a private party, Contractor represents that it has not performed any work for that private party during the 12-month period prior to the execution of this Agreement, and that it shall not negotiate, offer or accept any contract for services from that party during the term of this Agreement.

16. Economic Disclosure. Contractor shall comply with City’s local conflict of interest code and the Political Reform Act, and prepare and file an economic disclosure statement if the Services involve making, or participation in making, decisions which may have a material effect on the Contractors’ financial interest. While it is Contractor’s sole responsibility to evaluate its conflicts of interest, the Contractor nevertheless agrees to prepare and file an economic disclosure statement if requested by City.

17. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other Contractors to provide, services that are the same or similar to the Services described in this Agreement.

18. No Assignment. Contractor shall not assign or subcontract any of the Services without City’s prior written consent. For the purposes of this section, a change of fifty percent or more in the ownership or control of Contractor constitutes an assignment.

19. Remedies. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative, and the invocation of a right or remedy will not be construed to waive or elect a remedy with respect to any other available right or remedy. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, the Contractor must present a written claim to City in accordance with Chapter 3.42 of the Livermore Municipal Code.

20. Construction of Language. The terms and conditions in this Agreement have been arrived at through negotiation and each party had a full and fair opportunity to review and revise this Agreement with legal counsel. Any ambiguity in this Agreement will not be resolved against either party as the drafting party. In the event of an inconsistency or conflict between the language in the body of the Agreement and an attachment hereto, the language in the body of the Agreement controls.

21. Entire Agreement; Modification. This Agreement supersedes all other agreements, whether oral or written, between the parties with respect to the Services.

Any modification to this Agreement must be in writing and signed by both parties. In the event the original of this Agreement is lost or destroyed, an archival copy maintained by City can be used in place of the original for all purposes with the same effect as if it was the original.

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22. Notice. Notices under this Agreement must be delivered to the addresses below by deposit in the United States mail or by overnight delivery service, with postage prepaid and delivery confirmation:

TO CITY: Attention: Water Resources Division Manager
City of Livermore
101 W. Jack London Blvd.

Livermore, California 94551
TO CONTRACTOR: Attention: Marcial Barragan
P.O. Box 806
Colton, CA 92324

23. Waiver. Failure to insist upon the strict performance of any term or conditions in this Agreement, no matter how long the failure continues, is not a waiver of the term or condition and does not bar the right to subsequently demand strict performance. To be effective, a waiver must be in writing and signed by the non-breaching party.

24. Severability. If a court of competent jurisdiction determines a provision in this Agreement is invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired in any way.

25. Survival. The terms, conditions, and obligations in Sections 8, 9, 10, and 11 shall survive the completion or termination of this Agreement.

26. Electronic Signatures. By signing this document, you are agreeing that you have reviewed this disclosure information and consent to transact business using electronic communications, to receive notices and disclosures electronically, and to utilize electronic signatures in lieu of using paper documents. You are not required to receive notices and disclosures or sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.

27. Counterparts. This Agreement may be executed and delivered in one or more counterparts, each of which will be deemed to be an original copy of this Agreement, and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email, or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals and shall be valid and effective for all purposes.
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In concurrence and witness whereof, and in recognition of the mutual consideration provided therefore, the parties have executed this Agreement, effective on the date first written above.

CONTRACTOR: Dated:
____________________________ ___________________________ By: Marcial Barragan
Title: General Manager
CITY OF LIVERMORE: Dated:
____________________________ ____________________________ Marianna Marysheva
City Manager
APPROVED AS TO FORM:
___________________________
Deputy/Assistant/City Attorney
APPROVED AS TO INSURANCE:
_______________________
Risk Manager/Analyst
Attachments:

Exhibit A – Scope of Work
Exhibit B – Insurance Requirements

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EXHIBIT A
444

EXHIBIT A

SCOPE OF WORK
Contractor shall provide all necessary labor, materials, equipment, and supplies to perform the following services as scheduled or as needed:

Public Works Maintenance and Fleet Services

1. Dispose of used motor oil, crushed oil filters, and used engine coolant.

2. Dispose of 55-gallon drums of waste emulsion oil/diesel a minimum frequency of every six-months.

3. Pump out approximately seven oil and sand separators annually in accordance with the City’s Stormwater Pollution Prevention Plan (“SWPPP”), with one separator to be pumped out twice per year.

Water Resources Division

1. Hazardous waste handling, transportation, and disposals from the plant.

2. Pump out and disposal of UST (industrial waste oil) at the plant.

3. Collection system oil/water separator inspection and cleaning.

4. Spill mitigation from sewer spills or illicit discharge.

5. Emergency spill response and mitigation from streets and storm drains.

6. Disposal of laboratory hazardous waste (5-gallon containers of acids, bases, volatiles, flammables, solid chemicals).

7. Disposal of laboratory E-waste.

Work Locations
 City fuel stations (various locations)
 City Water Reclamation Plant
 Anywhere within the city limits of the City of Livermore

CONTRACTOR RESPONSIBILITIES

1. All employees of Contractor shall wear uniforms or badges clearly identifying them as employees of Contractor all times while completing work.

2. Contractor shall follow all applicable safety rules and regulations, and comply with all laws, rules, and regulations.

3. Contractor shall allow City staff to be present during and monitor all aspects of the work.

4. City reserves the right to halt work at any time for noncompliance with this agreement, or unsafe work conditions or practices.

5. Contractor shall keep worksites reasonably clear of debris and protect the safety and health of the public and City employees at all times.

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EXHIBIT A
445

EXHIBIT A

SCOPE OF WORK

6. Contractor shall properly transport and dispose of all materials collected and debris or spoils generated by the work of Contractor in compliance with all laws, rules, and regulations.

7. Contractor shall provide any necessary traffic control measures to ensure the safety of the public.

8. Contractor shall properly classify the materials collected and complete any necessary hazardous material manifest or related paperwork as required and in compliance with all laws, rules, and regulations.

9. Regular Time (RT) is defined as the first 8 hours of work in a given workday.

10. Over Time (OT) is defined as work in excess of an eight-hour workday (up to twelve hours) or the first eight hours worked on Saturday.

11. Premium Time (PT) is defined as work in excess of twelve hours in a workday, work in excess of eight hours on a Saturday or any work performed on Sunday or the following holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day.

COMPENSATION

1. Personnel rates will be charged portal to portal from the Contractor’s Hayward office location.

2. A minimum of four hours per person or piece of equipment shall be charged for all callouts.

3. City shall compensate Contractor for items, personnel, equipment, materials, and drum disposal in this scope of work at the stated rates listed above.

4. Contractor must provide receipts or invoices for all subcontractors (should the City provide written consent for Contractor to utilize subcontractors pursuant to Section 18 of the Agreement), equipment, and materials not listed in the rate sheets which are used in order to be eligible for payment on those items.

5. Surcharges of 9.7% for energy and 2.9% for insurance shall be applied to all labor and materials costs.

6. Equipment listed at a day rate that is operated for more than 12 consecutive hours will be charged at twice the day rate.

7. City shall compensate Contractor for cleaning and/or decontamination of equipment used in the performance of duties under this agreement. Cleaning and decontamination of equipment shall be done in compliance with all laws, rules, and regulations.

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EXHIBIT A
446

EXHIBIT A

SCOPE OF WORK

8. Drum disposal rates above do not include transportation to the disposal facility, which shall be billed in accordance to the hourly personnel and vehicle rateslisted above.

9. Drum disposal rates apply to general waste descriptions. Any waste streams not listed will be billed at documented cost plus 20%.

10.Each year on July 1, beginning in 2025, unit prices will be adjusted by the percentage listed in the Consumer Price Index for All Urban Consumers for the Francisco-Oakland-Hayward region (CPI-U) using the prior year's CPI-U rate in April. This adjustment will be documented each year through a signed letter from the City to the Contractor.

11.City shall compensate Contractor according to the following rates:

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EXHIBIT A
447
ENVIRONMEN�

LOGISTICS
3200 Depot Road Hayward, Ca 94541
Phone: 510.670.9901 Fax:510.670.9904

DESCRIPTION OF SERVICES CONTAINER SIZE

DISPOSAL
RCRA Flammable Liquid(s) 5 Gal Lab Pack $
5 Gal Bulk $
15 Gal Lab Pack $
15 Gal Bulk $
30 Gal Lab Pack $
30 Gal Bulk $
55 Gal Lab Pack $
55 Gal Bulk $
55 Gal> 12 K btu <1% H2O <100 $
ppm Cl
55 Gal <12 K btu >10% H2O $ <1000 mCI
55 Gal <8 K btu >10% H2O $ >1000 ppm Cl
85 Gal Bulk $
Cubic Yard Box $
RCRA Flammable Solid(s) 5 Gal Lab Pack $
♦ 15 Gal Lab Pack $
30 Gal Lab Pack $
55 Gal Lab Pack $
Cubic Yard Box $
Toxic Liquids/ Solids 5 Gal Lab Pack $
15 Gal Lab Pack $
30 Gal Lab Pack $
55 Gal Lab Pack $
Cubic Yard Box $
Corrosive Liquids/ Solids 5 Gal Lab Pack $
15 Gal Lab Pack $
15 Gal Bulk $
30 Gal Lab Pack $
30 Gal Bulk $
55 Gal Lab Pack $
55 Gal Bulk $
Tote $
Cubic Yard Box $
225.00
225.00
250.00
250.00
350.00
300.00
450.00
325.00
275.00
325.00
375.00
475.00
1,250.00
225.00
275.00
325.00
400.00
1,250.00
225.00
300.00
400.00
450.00
1,575.00
225.00
250.00
300.00
295.00
345.00
375.00
425.00
1,312.50
1,312.50
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DESCRIPTION OF SERVICES CONTAINER SIZE ST ANDA RD DISPOSAL Oxidizer Liquid/ Solids 5 Gal Lab Pack $ 275.00
/ -e 15 Gal Lab Pack $ 325.00
�XIDIZE�_,. 30 Gal Lab Pack $ 375.00

6.1 55 Gal Lab Pack $ 490.00
Reactive Liquids/Basics for incineration 5 Gal Lab Pack $ 325.00 * ♦ ♦ 15 Gal Lab Pack $ 375.00
30 Gal Lab Pack $ 475.00
55 Gal Lab Pack $ 575.00
Mercury Elemental/Compounds/Debris 5 Gal $ 475.00
♦ � �� 15 Gal $ 575.00
30Gal $ 1,100.00
55 Gal Debris $ 1,250.00
55 Gal Elemental $ 2,950.00
Class 9 Liquid(s)/Solid(s) 5 Gal $ 225.00
� 15 Gal $ 250.00
30Gal $ 275.00
55 Gal $ 325.00
Cubic Yard Box $ 1,137.50
PCB's Ballast 5 Gal $ 275.00
.,,,rth,. � 15 Gal $ 325.00
V 30Gal $ 425.00
55 Gal $ 525.00
Non PCB's Ballast / Capacitors 5 Gal $ 95.00
� 15 Gal $ 125.00
30Gal $ 15.00
,i;O!t M,,\J)ilOOUi¥UJH 55 Gal $ 175.00
Pesticides 5 Gal $ 225.00
� 15 Gal $ 325.00
30Gal $ 425.00
55 Gal $ 525.00
Combustible Liquid 5 Gal $ 100.00
15 Gal $ 150.00
30Gal $ 175.00
' . : 55 Gal $ 225.00 .
85 Gal $ 275.00
Tote $ 575.00
Gasoline-Water Mix 5 Gal $ 175.00
15 Gal $ 225.00
30Gal $ 275.00
55Gal $ 325.00
. : t I Tote $ 975.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
449

DESCRIPTION OF SERVICES CONTAINER SIZE STANDARD DISPOSAL Oil Based Paint <3" sludge {Paint Related Material)
Latex Paint

NON-HAZARDOUS WASTE
Aerosols
Misc Batteries

UNIVERSAL
WASTE
II --
-
Ni-Cad, NiMH Batteries II --
-
Lithium Ion Batteries II - -
-
Lead Acid Batteries
Large Cell Lead Acid Batteries
Lantern Batteries
Alkaline, Zinc-Carbonaire Batteries
' ....... ____ .........
: CAUTION!
I! ftlll -�
: oo..oru1•0...,.,,u.,o_...,
t ..................... --
5 Gal Lab Pack $ 225.00
5 Gal Bulk $ 225.00
15 Gal Lab Pack $ 250.00
15 Gal Bulk $ 250.00
30 Gal Lab Pack $ 275.00
30 Gal Bulk $ 275.00
55 Gal Lab Pack $ 425.00
55 Gal Bulk $ 425.00
Cubic Yard Box $ 1,250.00
5 Gal L/P $ 100.00
5 Gal $ 100.00
15 Gal L/P $ 150.00
15 Gal $ 150.00
30 Gal L/P $ 175.00
30Gal $ 175.00
55 Gal L/P $ 225.00
55 Gal $ 225.00
Cubic Yard Box L/P $ 495.00
Pallet $ 495.00
12 yd Bin $ 1,500.00
5 Gal $ 95.00
15 Gal $ 125.00
30Gal $ 195.00
55 Gal $ 250.00
Cubic Yard Box $ 1,250.00
Pound $ 1.75
5 Gal ($100 Min)
15 Gal ($200 Min)
Pound $ 6.50
5 Gal ($100 Min)
15 Gal ($200 Min)
Pound $ 10.00
5 Gal ($100 Min)
15 Gal ($200 Min)
5 Gal $ 75.00
15 Gal $ 95.00
30Gal $ 125.00
55 Gal $ 225.00
Each $ 3.00
Pound $ 1.75
5 Gal $ 100.00
15 Gal $ 140.00
30Gal $ 240.00
55 Gal $ 310.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
450

DESCRIPTION OF SERVICES

DISPOSAL
Car/ Marine Battery
Flourescent Tubes
Flourescent Bulbs
Flood Lamps
U-Lamps, Circular Lamps
Neon, Ultra-Violet Lamps
High Pressure/ LP Sodium Vapor, Metal Halide, Mercury
Vapor (HID'sj Lamps
E-Waste
Transformer (No Oil) (Price varies based on size)
Smoke Detectors
Exit Signs (If Double Sided $160)
Refrigerator Applience
Microwave/ Air Conditioner Applience
Fire Extinguisher(s)
Gas Cylinders (Quart Size)
Gas Cylinders
Gas Cylinders (2 ft)
Gas Cylinders (5 ft)
Car/ Truck Tires
Dental Amalgam ($100 Min)
Pathological Waste
Biohazardous Waste
Shavings/Metal Dust (Non-RCRA)
Empty Containers (Disposal)
Non RCRA and Non Haz Commodity Packs/Lab Pack (lab

CONTAINER SIZE
Each
Foot
Each
Each
Each
Each
Each
5 Gal
15 Gal
30Gal
55 Gal
Cubic Yard Box
Pallet
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Pound
44Gal
44Gal
5 Gal
15 Gal
30Gal
55 Gal
5 Gal
15 Gal
30Gal
55 Gal
85 Gal
5 Gal
15 Gal
30Gal
55 Gal
85 Gal
Cubic Yard Box

STANDARD
$ 35.00
$ 0.20
$ 1.50
$ 1.50
$ 1.50
$ 5.00
$ 6.50
$ 75.00
$ 100.00
$ 125.00
$ 175.00
$ 375.00
$ 375.00
$ 250.00
$ 50.00
$ 80.00
$ 125.00
$ 125.00
$ 35.00
$ 50.00
$ 100.00
$ 225.00
$ 275.00
$15 - $35
$ 15.00
$ 275.00
$ 250.00
$ 100.00
$ 135.00
$ 150.00
$ 195.00
$ 10.00
$ 25.00
$ 35.00
$ 50.00
$ 65.00
$ 100.00
$ 50.00
$ 195.00
$ 250.00
$ 325.00
$ 675.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
451

DESCRIPTION OF SERVICES

DISPOSAL
Non RCRA Waste Solid/Liquid
Non RCRA Bulk Liquid (*$750 minimum)
Non RCRA Bulk Solid ($750 Min.)
Non Hazardous Waste Solid or Liquid
Non Hazardous Bulk Liquid (*$650 minimum)
Non Hazardous Bulk Solid
Non Hazardous Bulk Solid Debris ($650 Min)
Discrepancy

CONTAINER SIZE
5 Gal
15Gal
30Gal
55 Gal
85 Gal
Tote
Cubic Yard Box
Gal
Solid Surcharge -Gal
Yard/Ton (greater)
5 Gal
15 Gal
30Gal
55 Gal
85 Gal
Tote
Cubic Yard Box
Gal
Solid Surcharge -Gal
Yard/Ton (greater)
Yard/Ton (greater)
Profiled at Hazmat TSDF
Profiled for RCRA

STANDARD
$ 100.00
$ 150.00
$ 195.00
$ 250.00
$ 325.00
$ 675.00
$ 675.00
$ 1.25
$ 3.00
$ 125.00
$ 75.00
$ 100.00
$ 125.00
$ 175.00
$ 225.00
$ 525.00
$ 525.00
$ 1.05
$ 2.00
$ 95.00
$ 95.00
$ 35.00
$ Varies
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
452
I

EQUIPMENT & SUPPLIES UNIT I RATE I -
-
Package Group I Container Each $ 100.00
5 Gal Carboy Each $ 25.00
5 Gal Poly w/ Screw Top Lid Each $ 35.00
15 Gal Poly Drum Each $ 85.00
30 Gal Poly Drum Each $ 95.00
55 Gal Poly Drum Each $ 100.00
15 Gal Fiber Drum Each $ 85.00
30 Gal Fiber Drum Each $ 90.00
55 Gal Fiber Drum Each $ 95.00
15 Gal Steel DOT Drums Each $ 85.00
30 Gal Steel DOT Drums Each $ 90.00
55 Gal Steel DOT Drums Each $ 100.00
55 Gal Steel DOT Drum Each $ 100.00
55 Gallon 17C PCB Drum Each $ 175.00
48 Gal Biohazard Tub Each $ 75.00
85 Gal Steel Overpack Each $ 195.00
85 Gal Poly Overpacl Each $ 225.00
4 Ft Light Tube Drum Each $ 110.00
8 Ft Light Tube Drum Each $ 110.00
Cubic Yard Box w/ kit Each $ 150.00
Cubic Yard Box Liners Each $ 15.00
Roll Off Bin Liners Each $ 75.00
End Dump Liners Each $ 100.00
Drum Liners Each $ 20.00
Drum Liner Roll Roll $ 150.00
Visqueen/ Plastic Sheeting Roll (100 ft) Roll $ 150.00
Asbestos Liners Each $ 20.00
Shrink Wrap Roll Roll $ 50.00
Bung Caps Each $ 5.00
Drum Lids Each $ 25.00
Drum Ring & Bolt Each $ 25.00
Totes Each $ 195.00
Pallet (Wood) Each $ 35.00
Pallet Jack Per Day, Per Job $ 25.00
Drum Grabber/ Rotator Per Day, Per Job $ 205.00
Drum Sling Per Day, Per Job $ 15.00
Drum Dolly Per Day, Per Job $ 25.00
Drum Funnel Per Day, Per Job $ 50.00
Bung Wrench Per Day, Per Job $ 20.00
Speed Wrench Per Day, Per Job $ 20.00
Squegees Each $ 38.00
Scrapers Each $ 38.00
Pickaxe Each $ 38.00
Shovels Each $ 38.00
Brooms Each $ 38.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
453
I

EQUIPMENT & SUPPLIES I UNIT I
RATE
~
Mops Each $ 25.00
Mop Bucket Each $ 25.00
Tool Usage (Broom Use ect...) Per Day, Per Job $ 8.00
Misc Tools Requirement Open
Rope 1/2" X 100' Poly Roll Each $ 75.00
Ladder Per Day, Per Job $ 45.00
Sawzall Per Day, Per Job $ 100.00
Skill Saw Per Day, Per Job $ 100.00
Chainsaw Per Day, Per Job $ 250.00
Rivet Buster Per Day, Per Job $ 250.00
Air Compressor 175 CFM Tow Behind Unit Per Day, Per Job $ 500.00 Power Generator 8000 Watts Per Day, Per Job $ 250.00
Portable Light Stands Per Day, Per Job $ 175.00
Flood Light Per Day, Per Job $ 45.00
Banding Machine Per Day, Per Job $ 45.00
30" High Pressure Surface Concrete Cleaner Per Day, Per Job $ 300.00 Drum Vacuum Wet/ Dry Per Day, Per Job $ 250.00
Mercury Hepa Vacuum Per Day, Per Job $ 1,200.00
Electric Stinger Pump Per Day, Per Job $ 150.00
Diaphram Pump Per Day, Per Job $ 175.00
Electric/ Commercial Fan Per Day, Per Job $ 50.00
Hand Pump (Disposable) Each $ 50.00
Coliwasa Tubes 6 ft Each $ 85.00
Coliwasa Tube 9 ft Each $ 90.00
Guzzler Flex Hose 6" Feet $ 6.50
Guzzler 5 Micron Bag Filters Set Each $ 1,250.00
Boom/ Socks (8" x 10') Per ft $ 6.50
Absorbent Pads Bundle $ 175.00
Rags Bundle $ 100.00
Vermiculite Each $ 30.00
Absorbent Each $ 25.00
Sand Bags Each $ 20.00
Caustic Soda, Lye (Sodium Hydroxide) Each $ 100.00
Soda Ash (Sodium Carbonate) Each $ 65.00
10 lb Baking Soda (Sodium Bicarbonate) Each $ 45.00
Boric Acid Each $ 75.00
Sample Jars Each $ 10.00
Hudson Sprayer Each $ 35.00
Small Hand Sprayer Each $ 5.00
Drinking Water (Case) Each $ 36.00
Drinking Water (16 oz) Each $ 1.50
Simple Green Gallon $ 15.00
Bleach Gallon $ 12.50
Dawn Soap Each $ 15.00
Gold Crew P2 Gallon $ 50.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
454

EQUIPMENT & SUPPLIES
'
Diesel
Power Wash Cleaner/ Penetone
F9 Bare Acid Stain Remover
Cooking Oil
Vinegar
Dry Ice
Epoxy Plug Putty
Caution Tape
Duct Tape
Digital Camera
Cell Phone
PH Strips
Adheisive Spray
-- -
Sampling Processing, Packaging & Shipping
Initial Waste Streams
Hazardous Labels
Manifest
Bill of Lading
Chain of Custody
Emergency Profile
Digital Report
Lock Out Tag Out
Confined Space Air Blower
Confined Space Tripod
Confined Space Extraction Tripod
Confined Space Entry Permit
Confined Space Rescue Equipment
Confined Space Equipment Trailer
Safety Harness
Life Line (100')
Intrinsic Communication Radios
LEL Meters
Lumex Mercury Meter
Mercury Vapor Analyzer
Organic Vapor Analyzer, PIO, HNU Meter
Radiation Detector
Haz Cat Kit
Draeger Pump
Draeger Tubes
Portable Spill Containment
Decon Pool
Portable Eye Wash Station
Chemical Transfer Trailer
Breathing Air Trailer
Breathing Air (224 Cubic Ft Cylinder)
UNIT
-
Gallon
Gallon
Gallon
Gallon
Gallon
Lbs I
Each
Each
Each
Day
Day
Each
Each
Day
Day
Each
Each
Each
Each
Each
Per Job
Day
Day
Day
Day
Per Job (8Hrs)
Day
Day
Day
Day
Day
Per Day, Per Job
Per Day, Per Job
Per Day, Per Job
Per Day, Per Job
Per Day, Per Job
Day
Day
Each
Day
Day
Day
Day
Day
Each
I
RATE
$ 7.50
$ 50.00
$ 65.00
$ 25.00
$ 15.00
$ 3.50
$ 25.00
$ 50.00
$ 15.00
$ 35.00
$ 50.00
$ 25.00
$ 15.00
$ 140.00
$ 85.00
$ 5.00
$ 35.00
$ 15.00
$ 5.00
$ 250.00
$ 250.00
$ 250.00
$ 250.00
$ 250.00
$ 500.00
$ 250.00
$ 750.00
$ 1,500.00
$ 45.00
$ 150.00
$ 250.00
$ 350.00
$ 2,250.00
$ 500.00
$ 275.00
$ 1,250.00
$ 450.00
$ 65.00
$ 10.00
$ 750.00
$ 125.00
$ 150.00
$ 2,500.00
$ 5,000.00
$ 250.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
455
I
-
I

EQUIPMENT & SUPPLIES UNIT I
RATE
SCBA/Standby Each $ 125.00
Air Chisel Day $ 375.00
Level A Personal Protective Equipment Per Day, Per Man $ 1,000.00 Level B Personal Protective Equipment Per Day, Per Man $ 250.00 Level C Personal Protective Equipment Per Day, Per Man $ 100.00 Level D Personal Protective Equipment Per Day, Per Man $ 45.00 OV/AG Respirator Cartridges Each $ 65.00
Saranex Each $ 250.00
Tyvek (Yellow Poly) Each $ 65.00
Tyvek (White) Each $ 45.00
Dust Mask Each $ 7.50
Black PVC Gloves Each $ 6.75
Leather Gloves Each $ 7.50
Latex Gloves Box $ 35.00
Safety Glasses Each $ 12.50
Ear Plugs Each $ 4.00
Waders Each $ 150.00
Black Iron Tanker Washout Each $ 650.00
Stainless Tanker Washout (Chemical) Each $ 1,250.00
Trailer Door Seal Each $ 5.00
Plywood Heat Treated (4x8Xll/4) Each $ 150.00
Dunnage Wood ISPM 15 (2x6x8) Each $ 25.00
Barricades/ Traffic Cones Each, Per Day $ 15.00
Temporary Fence Total Cost+ 30%
Small Bin Rental (3-1/2 Cubic Yards) Month $ 125.00
Large Bin Rental (10/20/30/40 Cubic Yards) Day $ 25.00
Large Bin Rental (10/20/30/40 Cubic Yards) Month $ 500.00 I
I
I I

PERSONNEL I

UNIT RATE
- - - --
Hazwoper Training, Rate is based on# of students Per Hour or per student $ 275 Or $325.00 Emergency Response Coordinator Hour $ 150.00
Certified Industrial Hygienist Hour $ 200.00
Health & Safety Officer Hour $ 125.00
Chemist/ Geologist Hour $ 125.00
Project Manager Hour $ 95.00
Equipment Operator (Jetter / Guzzler) Hour $ 75.00
Heavy Duty Equipment Operator (yellow Iron) Hour $ 175.00 Hazmat - Driver Hour $ 65.00
Hazmat - Lead Technician Hour $ 75.00
Hazmat - Technician Hour $ 60.00
Technical Support Hour $ 75.00
Prevailing Wage (Additional Per Hour) Hour $ 45.00
Field Administration Clerk Hour $ 75.00
Per Diem - Lodging Per Day, Per Man $ 175.00
Per Diem - Food Per Day, Per Man $ 50.00
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
456
I I l I

I I VACUUM TRUCK/ TRAILERS UNIT RATE
- I
Tractor w/ 48 Foot Trailer Hour $75
Tractor w/ 48 Foot Flatbed Trailer Hour $75
Tractor w/ 28 ft Trailer Hour $65
Tractor w/ 120-130 BBL Vacuum Tanker Hour $75
Tractor w/ 120-130 BBL Vacuum Tanker (Stainless) Hour $250 70 BBL Vacuum Truck Hour $65
Tractor w / Rocket Launcher Hour $75
Single Roll Off Tractor Hour $70
Vactor / Guzzler Hour $250
Vactor Support Vehicle Hour $95
Jetter/ Air Shovel Hour $275
Water Truck Hour $150
Front Loader/ Backhoe Hour Open
Excavator w/ Thumb 70 K Hour Open
Skidsteer/ Bobcat Hour Open
End Dump (8000 lbs gvw) Hour Open
Forklift (4000 lb) Hour Open
Pressure Washer Hour $56
Steam Cleaner Hour $60
Bobtail 28 ft w/ Lift Gate Hour $65
Project Manager Unit Hour $45
Emergency Response Unit Hour $150
Service/ Gear Pick-Up Truck Hour $60
Traffic Control Equipment & Two Men Crew 8 Hour Day $3,500 Air Gas Cylinders - torch cutting; it costs $58 to refill oxygen tanks and $68 for the acetylene $310 to buy oxy tank with no gas and $235 for acetylene with no gas Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
457

EXHIBIT A

SCOPE OF WORK

12. Emergency response is subject to the following pricing:

Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
458
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
Customer Name City of Livermore
Site Address Public Works Department
Billing Address
Contact Name
E‐Mail Address
Phone Number
Purchase Order #
Change Order #
EPA‐ID Number
Item # Description Unit Rate
GO Geologist Hour 195.00
CIH Certified Industrial Hygienist Hour 275.00
HSO Health & Safety Officer Hour 175.00
FC Field Chemist Hour 150.00
ERC Emergency Response Coordinator Hour 175.00
PM Project Manager Hour 135.00
LT Lead Technician Hour 100.00
FT Field Technician Hour 75.00
EO Equipment Operator Hour 100.00
DR Commercial Driver Hour 95.00
FAC Field Administrator Clerk Hour 85.00
CST Confined Space Technician Hour 95.00
CSRT Confined Space Rescue Technician Hour 150.00
LPP Lodging Per Person Day 200.00
PDP Perd Diem Per Person Hour 50.00
PW Prevailing Wage Additional Charge Hour 45.00
4) Per Diem Rates for normal subsistence only. Any unusual rates such as airfare, peak hotel rates will be billed or after 8 hours at normal rates.

GENERATOR INFORMATION
7) Prevailing Wage Project? Yes No
6) 20% Environmental and Energy Surcharge Will Apply to Invoice Total All hourly rates will be charged Portal‐to Portal from the locationof personnel when dispatched. including transportationofequipment and personel back to operation centers and any necessary demobilization activities. 5) Time charges begin with equipment and personnel mobilizatioactivities and terminate at the conclusion of the services,

PERSONNEL
Personnel and Vehicles
1) Four Hour Minimum applies to all personnel and vehicles. 2) 1.5 Times the normal labor rate applies between 4:30 PM and 8:00 AM Monday through Friday and all day Saturday at an additional cost plus 10%
3) 2.0 Times the normal labor rate applies on Sunday, Holidays, and Holiday weekends and after 4 Hours of overtime.

P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
459
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
Trucks Vactor Super Sucker / Guzzler Hour 275.00
Vactor 6" Flex Suction Hose Foot 6.00
Vactor 6'' X 10' Hard Pipe & Clamps Each/Day 25.00
Vactor 5 Micron Bag Filter Change‐Out Each 750.00
Vactor Wash‐Out Each 550.00
Vactor 2100 Plus / Jetter Combo Hour 300.00
Vactor/Jetter Wash‐Out Each 550.00
Vactor / Guzzler Support Unit Hour 85.00
Tractor / 120bbl Vacuum Tanker ‐ Black Iron Hour 105.00 Tractor / 120bbl Vacuum Tanker ‐ Stainless Steel Hour 185.00 70 bbl Vacum Truck Hour 95.00
Tanker Wash‐Out (Varies Based on Waste Clasification and Solids Content) Each TBD Tractor / Double Roll‐off Trailer Hour 105.00
Single Roll‐off Truck Hour 95.00
Tractor / Dry Van Hour 105.00
28' Bobtail Truck With Lift Gate Hour 105.00
24' Bobtail Truck With Lift Gate Hour 95.00
Tractor / Flat Bed Trailer Hour 105.00
Tractor Low Boy Trailer Hour 150.00
F550 ‐ Emergency Response Unit Hour 225.00
F350 ‐ Project Manager Unit Hour 125.00
F350 ‐ Service Truck Unit Hour 95.00
F250 ‐ Service Truck Hour 85.00
Excavation Mini Excavator Day 1500.00
Excavator, up to 37,000 Lbs. Day 2750.00
Excavator, Braker Attachment 1500 ft lbs. Day 1500.00
Excavator, Thumb or Wheel Attachment Day 650.00
Loader up to 4 yds. Day 2500.00
Backhoe 580 or Equivalent Day 1750.00
Backhoe Concrete Braker Day 750.00
Skidsteer Cat 259 or Equivalent Day 975.00
Skidsteer Bucket With Grapple Attachment Day 350.00
Skidsteer Concrete Braker Day 700.00
Jumping Jack Compactor Day 375.00
Equipment Mob & Dmob (Varies based on distance) Each TBD Containers 21,000 Gallon Frac Tank (add $50/per day if berm is needed) Day 65.00 Frack Tank 12X50 Poly Berm Each 60.00
8,400 Gallon Mini Frac Tank (add $50/per day if berm is needed) Day 50.00 Mini Frac Tank 8X12 Poly Berm Each 50.00
40 Cyd Roll‐off Bin (add $125 for Bin Liner Day 30.00
40 Cyd Bin Liner Each 100.00
25 Cyd Roll‐off Vacuum Box Day 55.00
EQUIPMENT, MATERIALS & SUPPLIES
P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
460
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
Containers 20 Cyd Roll‐off Bin Day 25.00
Continued 20 Cyd Bin Liner Each 75.00
20 Cyd Dewatering Box With /Roll Tarp Day 50.00
100 Micron Dewatering Box Filter Each 150.00
8 Cyd Low Profile Roll‐off Bin Day 35.00
8 Cyd Bin Liner Each 50.00
3 Cyd Bins Day 15.00
3 Cyd Bin Liner Each 50.00
85 Gallon Poly Screw Top Overpack Each 225.00
85 Gallon Steel Overpack Each 195.00
55 Gallon DOT T/H Metal Drum Each 110.00
55 Gallon DOT O/T Metal Drum Each 110.00
55 Gallon DOT T/H Poly Drum Each 110.00
55 Gallon DOT O/T Poly Drum Each 110.00
55 Gallon DOT Poly Nestable each 125.00
30 Gallon DOT T/H Metal Drum Each 105.00
30 Gallon DOT O/T Metal Drum Each 105.00
30 Gallon DOT T/H Poly Drum Each 105.00
30 Gallon DOT O/T Poly Drum Each 105.00
15 Gallon DOT T/H Metal Drum Each 85.00
15 Gallon DOT O/T Metal Drum Each 85.00
15 Gallon DOT T/H Poly Drum Each 85.00
15 Gallon DOT O/T Poly Drum Each 85.00
5 Gallon DOT O/T Metal Drum With Lid Each 30.00
5 Gallon DOT T/H Poly Drum With Screw Top Each 30.00
5 Gallon Carboy Each 25.00
8' Cardboard Light tube Drum Each 100.00
4' Cardboard Light tube Drum Each 110.00
Triwall Hazardous Waste Box Kit Each 150.00
275 gal Tote Each 275.00
Drum Liners 55 galllon/Drum Each 7.50
Drum Liners 35 gal / Drum Each 6.50
Bio‐Containers 44 Gallon Bio Tub Each 150.00
44 Gallon Bio Liner Each 6.00
5 Gallon Sharp Container Each 75.00
1 Gallon Sharp Container Each 35.00
1 Quart Sharp Container Each 25.00
Pumps Pump, up to 1" Petroleum / Chemical Day 150.00
Pump, 2" Petroleum Day 250.00
Pump, 2" Chemical Day 350.00
Pump, 3" Petroleum Day 350.00
Pump, 3" Trash Day 350.00
Pump, 4" Trash Day 450.00
Pump, 6" High Volume Trash Diesel Day 1750.00
Pump Wash‐out (Varies based on Material Pumped) Each TBD P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
461
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
Hoses Hose, 2" X 25' Petroleum Suction / Discharge Day 25.00 Hose, 2" X 25' Chemical Transfer Each 50.00
Hose, 3" X 25' Petroleum Suction / Discharge Day 75.00
Hose, 4" X 25' Trash Suction/Discharge Day 75.00
Hose Wash‐out (Varies based on Material Pumped) Each TBD 1" X 50' Air Compressor Hose W/Chicago Fittings Each 25.00 3/4" X 50' Garden Hose each 15.00
Air Equip Air Compressor, Tow behind 375 CFM Hour 95.00 Air Compressor, Tow behind 185 CFM Hour 75.00
Air Compressor, Portable 13 CFM day 250.00
Air Hose 50' W/Chicago Fitting Day 25.00
Air Knife / Air Excavation Tool Day 250.00
Air Vac‐U‐Max Day 250.00
Air/Electric Coppus Blower Day 250.00
Air Blower Negative Air Exaust 12" Day 300.00
Air Exhaust Duct 12" X 25' Day 50.00
Air Blower Venturi, Horn Day 150.00
Air 90‐lb Jack Hammer Day 250.00
Safety Equp. Meter, LEL/02/H2S/CO Day 300.00
Meter, LEL/02/H2S/CO/PID Day 350.00
Meter, 4EC Radiation Day 650.00
Meter, Lumex Mercury Vapor Analyser Day 1500.00
Meter, Organic Vapor Analyser, PID/HNU/OVA Day 350.00
Meter, Personal/Gillian, Single/4‐Gas Day 125.00
Meter, Personal / Particulate Monitoring Day 175.00
Protective Gear Level "A" Each 1250.00
Protective Gear Level "B" Each 275.00
Protective Gear Level "B" Change Each 175.00
Protective Gear Level "C" Each 95.00
Protective Gear Level "C" Change Each 65.00
Protective Gear Level "D" Each 45.00
Protective Gear Level "D" Change Each 35.00
Protective Acid Suit, 1 piece Each 175.00
Respirator, Cartridge, Single OV, Acid gas, P100 Pair 50.00 Respirator Cartridges, Combo Pair 45.00
Respirator, Cartridge, Mercury/Chlorine Pair 75.00
Rain Gear, 2 Piece Each 45.00
Tyvek Suit, Saranex Coated, Disposable Each 95.00
Tyvek Suit, Uncoated, Disposable Each 45.00
Tyvek Suit, Poly‐Coated, Disposable Each 50.00
Tyvek Suit, Poly‐Coated, Fire Resistant, Disposable Each 125.00 Confined Space Confined Space Trailer Day 1250.00
Six Pack / Regulated Air Supply Day 325.00
SCBA or Egress Bottle Day 150.00
P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
462
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
SCBA Bottle Refill Each 50.00
SCBA Standby Each 75.00
Tripod Sala Lift II W/Winch Day 250.00
Davit Arm System W/Winch Day 350.00
Harness Day 75.00
Full Face Respirator Day 50.00
Lock Out / Tag Out Day 75.00
Confined Space Confined Space Rescue Equipment Day 500.00 Continued Confined Space Entry Permit Each 200.00
Lighting Tower Trailer Mounted Day 450.00
Explosion Proof Day 250.00
Stand Regular 500W Day 125.00
Stand Regular 1000W Day 150.00
10000W Industrial Generator Day 450.00
7000W Industrial Generator Day 350.00
3000W Industrial Generator Day 250.00
Extension Cords Day 10.00
Sorbents 5" X 10' Absorbent Boom, 4/Bale Bale 175.00
8" X 10' Absorbent Boom, 4/Bale Bale 195.00
Sorbent Oil Sheet 100/Bale Bale 150.00
Sorbent Acid Sheet 100/Bale Bale 175.00
Absorbent, Solid Absorb 4 cu. Ft./ Bag Each 35.00
Neutralizer (Citric Acid) Each 75.00
Neutralizer Soda Ash Each 50.00
Neutralizer Bicarb Each 35.00
Clay Absorbent Each 30.00
Vermiculite Each 50.00
Cleaners Simple Green, Industrial Grade Gal 35.00
Bleach Gal 15.00
HD Citrus Digreaser, Industrial Grade Gal 50.00
Gold Crew, VOC Suppressant Biodegradable Gal 50.00
Penetone, PES‐51 Gal 95.00
Sporicidin, Zep DZ‐7 Disinfectant Gal 50.00
Hydrogen Peroxide Gal 75.00
Mercury Cleaning Solution Gal 100.00
Mercury Vapor Soppressant Lb 50.00
Support Tools 5000 lb. Forklift Hour 75.00
Forklift Trailer Day 250.00
Chemical Transfer Trailer Day 1500.00
Pallet Jack Day 30.00
Drum Dolly Day 15.00
Speed Wrench Day 10.00
Drum Sling Day 15.00
Rivet Buster Day 200.00
P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
463
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
55 Gal Drum Vacuum Day 150.00
Mercury Hepa Vacuum Day 250.00
Water Buffalo Day 450.00
Steel Shovel Each 38.00
Pick Each 38.00
Push Broom 24" Each 38.00
Squeegee Each 38.00
Support Tools Surface Concrette Cleaner Day 250.00
Sawsall Day 25.00
Skill Saw Day 25.00
Band Saw Day 50.00
Weed Eater Day 125.00
Chain Saw Day 150.00
Miscellanious Disposable Hand Pump Each 20.00
Hudson Sprayer Each 35.00
Diposable 4' Calawasa Each 50.00
Diposable 8' Calawasa Each 75.00
20' Extension Ladder Day 35.00
5' to 8' Step Ladder Day 25.00
6' X' 12' Panel Temporary Fence Day 35.00
Traffic Cones Each 15.00
Caution Tape Roll 50.00
Shrink Wrap Roll 50.00
Visqueen 100' Roll Each 150.00
20 Cyd Bin Liners Each 75.00
40 Cyd Bin Liners Each 85.00
End Dump Liners Each 125.00
4' X 8' X 1" Ply Wood Each 150.00
Rags Bundle Each 75.00
1 X Quart Sample Jars Each 10.00
0‐14 pH Strips Box 25.00
Dust Mask Each 6.50
Leather Gloves Pair 12.50
Disposal Non‐Haz Solid (Bulk) Per Cubic Yard or Ton (Whichever is Greater) Y/T 85.00 Non‐Haz Liquid (Bulk) 3500 gal Minimum Gal 0.85
Non‐Haz Liquid (275 gal Tote) Each 495.00
Non Haz Solid / Liquid (55 Gal Drum) Each 175.00
Non‐Rcra Solid (Bulk) Per Cubic Yard or Ton (Whichever is Greater) Y/T 125.00 Non‐Rcra Liquid (Bulk) 3500 gal Minimum Gal 1.25
Non‐Rcra Liquid (275 gal Tote) Each 550.00
Non Rcra Solid / Liquid (55 Gal Drum) Each 225.00
Hazardous Waste Manifest Each 35.00
Hazardous Waste Labels Each 6.50
Non‐Hazardous Waste Manifest Each 15.00
Non‐Hazardous Waste Labels Each 5.00
P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
464
2024-2025
Emergency Response
Rate Sheet
Toll Free: 888-641-3948
Fax:909-546-1546
Bill Of Ladding (BOL) Each 10.00
Lables, Universal, Excluded Recyclable, Etc. Each 3.50 P.O. Box 806
Colton, CA 92324 Revised January 1, 2024 By MB
Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
465
Revised 9/21/2015 B8 – 5M POL

Page 1 ends

EXHIBIT B

INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Consultant/Contractor shall maintain limits no less than:

1. Commercial General Liability, including operations, products, and completed operations, as applicable:
$5,000,000 per occurrence/$10,000,000 aggregate for bodily injury, personal injury, and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability:
$2,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation and Employer's Liability:

Statutory limits as required by the State of California including $2,000,000 Employers’ Liability per accident, per employee for bodily injury or disease. A waiver of subrogation is required for Workers’ Compensation insurance. If Consultant/Contractor is a sole proprietor, then they must sign “Contractor Release of Liability”.

4. Professional Liability/Errors and Omissions:
$1,000,000 per occurrence.

5. Pollution Liability:
$2,000,000 per occurrence.

Deductibles and Self-Insured Retention
All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City of Livermore. The City of Livermore reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Consultant/Contractor; or automobiles owned, leased, hired or borrowed by the Consultant/Contractor. The coverage shall contain no special Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
466
Revised 9/21/2015 B8 – 5M POL

Page 2 ends

limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Consultant’s/Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

Docusign Envelope ID: F091A882-D8E6-48CD-9155-C858CBADCCF7

EXHIBIT A
467
CITY COUNCIL STAFF REPORT ITEM NO. 5.11
DATE: July 22, 2024
TO: Honorable Mayor and City Council
FROM: Judy Erlandson, Acting Public Works Director
SUBJECT: Resolution appropriating $4,300,000 in Wastewater Enterprise Funds in FY 2024-25 for the repair and relocation of the Livermore Sole-Use Treated Wastewater Pipeline

RECOMMENDED ACTION
Staff recommends that the City Council adopt a resolution appropriating $4,300,000 in wastewater enterprise funds in FY 2024-25 for the repair and relocation of the Livermore sole-use treated wastewater pipeline.

SUMMARY
In early 2023, the pipeline used by the City to transport treated wastewater to the Livermore Amador Valley Water Management Agency (LAVWMA) pump station was damaged by heavy flows in the Arroyo Mocho. LAVWMA has completed repairs and has requested reimbursement. A budget appropriation of $4,300,000 from the wastewater enterprise fund is needed in order to process this reimbursement.

DISCUSSION
The City of Livermore treats approximately 5.5 million gallons of wastewater each day. After some of that treated water has been recycled and used for irrigation and fire protection purposes, the remainder is transported through a gravity pipe to a LAVWMA pump station in Pleasanton where it is pumped over the Dublin grade for disposal in the San Francisco Bay. During the heavy storms of early 2023, a portion of this pipe was damaged by swollen streams. An undercrossing of the Arroyo Mocho near its confluence with the Arroyo Las Positas was exposed and the protective concrete cap over the pipe was destroyed. While the pipe itself was not damaged, leaving it as it was would have increased the potential for a catastrophic failure during future heavy storms.

The LAVWMA Joint Powers Agreement requires that the City of Livermore pay for all expenses related to the maintenance of this pipe which is solely-used by Livermore. LAVWMA has completed a realignment of this pipe away from the arroyo's bank and underneath an existing fish ladder thereby protecting the pipe from future stream-related damage.
468

FISCAL AND ADMINISTRATIVE IMPACTS
The total cost of this project is approximately $5,800,000. LAVWMA fronted the funds for this project and is requesting reimbursement from the City of Livermore. City staff have requested the use of $1,500,000 of existing repair and replacement reserves for this sole-use pipeline, which are held by LAVWMA, to lower the amount of funds that need to be transferred at this time. The remainder would be funded through the appropriation of $4,300,000 in Wastewater Enterprise Funds in FY 2024-25 for the repair and relocation of the Livermore Sole-Use Treated Wastewater Pipeline. City staff proposes rebuilding the reserve balance that LAVWMA holds in the future by first working with LAVWMA to determine an appropriate asset management fund balance and then programming fund transfers in future City budget proposals. The Wastewater Enterprise Fund currently has sufficient reserves to fund this project.

LAVWMA staff and consultants are actively pursuing Federal Emergency Management Agency reimbursement, but at this stage it is unclear exactly how much reimbursement may be received. Any reimbursement received by LAVWMA will either be returned to Livermore or used to replenish the replacement reserve held by LAVWMA.

Staff does not anticipate any administrative impacts from the approval of this resolution.

COMMUNITY PILLAR
1: A Safe Community That Thrives
GOAL
11: Operate and maintain municipal water systems that provide safe, efficient delivery of potable and recycled water, collect and treat wastewater, and comply with all federal, state, and local regulations.

ATTACHMENTS

1. Resolution
Prepared by: Anthony Smith
Acting Assistant Public Works Director
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
469
RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA A RESOLUTION APPROPRIATING $4,300,000 IN WASTEWATER

ENTERPRISE FUNDS FOR THE REPAIR AND RELOCATION OF THE

LIVERMORE SOLE-USE TREATED WASTER PIPELINE
In early 2023, a wastewater pipeline owned by the Livermore Amador Valley Water Management Agency (LAVWMA) that solely serves the City of Livermore was damaged by heavy rains. LAVWMA has completed a repair and relocation project to protect the pipeline from potential future damage. LAVWMA has requested reimbursement from the City of Livermore for the project’s costs which are fully allocated to Livermore per paragraph 12 of the Amended and Restated Joint Exercise of Powers Agreement for the Livermore-Amador Valley Water Management Agency dated June 30, 1997.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby:

1. Appropriates $4,300,000 in Wastewater Enterprise Funds from Fund 620 in Fiscal Year 2024-25.

2. Authorizes the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on July 22, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Tara Mazzanti
Deborah L. Elam Tara Mazzanti
Acting City Clerk Assistant City Attorney
470
CITY COUNCIL STAFF REPORT ITEM NO. 5.12
DATE: July 22, 2024
TO: Honorable Mayor and City Council
FROM: Judy Erlandson, Acting Public Works Director
SUBJECT: Resolution authorizing the issuance of a purchase order to Petersen Cat for a Weiler P65 Paver in an amount not-to-exceed $143,554 and an appropriating $143,554 from the Fleet Internal Service Fund to purchase the Paver.

RECOMMENDED ACTION
Staff recommends that the City Council adopt a resolution authorizing the execution of a purchase order with Peterson Cat for a replacement asphalt paver in a not-to-exceed amount of $143,554 and appropriating $143,554 from the Fleet Internal Service Fund.

SUMMARY
Based on the City of Livermore’s Fleet Policy and the 25-year Fleet Replacement Plan, it is time to replace an existing Maintenance Division Asphalt paver. Staff has determined that the unit that best meets the needs of the Maintenance Division Streets Section is the 2024 Weiler P65 Paver, which can be purchased under a Sourcewell contract from Peterson CAT in San Leandro California.

DISCUSSION
The Peterson Caterpillar Weiler P65 asphalt paver is critical in performing repairs to City streets and parking lots. The use of this asphalt paver will allow the Street Department to repair and maintain large sections of roadway more efficiently, resulting in shorter lane closure time and less traffic interruptions.

Packaged together with the street grinding equipment the City already owns there will be less crack sealing required to prevent potholes and broken-down sections of asphalt. This newer style asphalt paver is self-propelled and will allow continuous paving, allowing staff to maintain the asphalt supply without any down time between loads. Being able to pave larger and wider sections of roadway will reduce the use of outside contracts to make emergency repairs.

The City of Livermore’s Fleet Policy recommends replacement of miscellaneous equipment at 10-20 years. This 2024 Weiler P65 asphalt paver will be replacing STR300 a 2003 Layton 505 Trailer Paver.

This newly designed unit now incorporates a single engine setup with electric heating which reduces overall engine emissions over the previous designs thus reducing the City’s Fleet vehicles overall carbon 471
footprint.

Staff recommends purchasing this replacement asphalt paver utilizing Sourcewell Acceptance and Award contract #060122-WLR. The Sourcewell bid procedure for the replacement asphalt paver meets the Livermore Municipal Code (LMC) Section 2.68.370 requirements, and therefore, a purchase order can be awarded to Peterson Cat in San Leandro California. Peterson Cat is the local dealer in Northern California, and will facilitate delivery, training, and any needed service or warranty work.

FISCAL AND ADMINISTRATIVE IMPACTS
The proposed purchase of the 2024 Weiler P65 asphalt paver was budgeted in the FY 2023-24 Fleet Internal Service Fund but not purchased in FY 2023-24. As such, the $143,554 needs to be appropriated from the Fleet Internal Service Fund to complete the purchase. The asphalt paver is identified in the Fleet Master 25-year Replacement Plan.

COMMUNITY PILLAR
5: A City That Works
GOAL
14: Develop, operate, and maintain the City's infrastructure.

ATTACHMENTS

1. Sourcewell Contract #060122-WLR

2. Peterson Caterpillar Quotation

3. Resolution
Prepared by: Scott Kooreman
Public Works Supervisor
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
472

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ATTACHMENT 1
507
Sourcewell Contract #060122-WLR | Amendment #1

Page 1 of 1 ends

AMENDMENT #1
TO
CONTRACT # 060122-WLR
THIS AMENDMENT is effective upon the date of the last signature below by and between Sourcewell and Weiler Inc. (Supplier).

Sourcewell awarded a contract to Supplier to provide Roadway Paving Equipment to Sourcewell and its Participating Entities, effective August 9, 2022, through August 1, 2026 (Contract).

NOW, THEREFORE, the parties wish to amend the Contract as follows:

Section 18. Insurance–Subsection A. Requirements– Item 5. Network Security and Privacy Liability Insurance of the Contract is deleted in its entirety.

Except as amended by this Amendment, the Contract remains in full force and effect.

Sourcewell Weiler Inc.

By: By:

Jeremy Schwartz, Director of Operations/CPO Megan Weiler Green, General Counsel Date: Date:

ATTACHMENT 1
508
ATTACHMENT 2
509
RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING ISSUANCE OF A PURCHASE ORDER
TO PETERSEN CAT FOR A WEILER P65 PAVER IN AN AMOUNT
NOT-TO-EXCEED $143,554 AND APPROPRIATING $143,554 FROM

THE FLEET INTERNAL SERVICE FUND TO PURCHASE THE PAVER
The City of Livermore (“City”) Maintenance Division utilizes various equipment, including an asphalt paver, to repair asphalt surfaces throughout the City. The City’s Fleet Policy currently recommends the replacement of the City’s asphalt paver.

Livermore Municipal Code section 2.68.370 allows for the purchase of equipment with a value higher than $50,000 through a cooperative purchasing arrangement.

Livermore Municipal Code section 2.68.390 identifies specific cooperative purchasing agencies and counties that are pre-approved.

Weiler Inc. (“Supplier”) holds the Sourcewell (formerly National Joint Powers Alliance) competitively bid cooperative purchasing contract for roadway paving equipment. Livermore Municipal Code section 2.68.390 identifies the National Joint Powers Alliance as an approved cooperative purchasing arrangement.

On June 12, 2024, the City received a quote from Peterson Tractor Co. d/b/a Peterson Cat (“Dealer”), an authorized dealer of paving equipment manufactured by Supplier, for one 2024 Weiler P65 Paver in the amount of $143,554. Dealer agreed that the quoted price would remain valid until December 9, 2024.

The funding for the replacement asphalt paver was included in the Fleet Internal Services Fund FY 2023-24 budget. Since FY 2023-24 ended on June 30, 2024, the unused replacement asphalt paver budget reverted to fund balance. As such, an appropriation of $143,554 from the Fleet Internal Services Fund is required to purchase the 2024 Weiler P65 Paver.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby:

1. Authorizes the City Manager, or her designee, to execute a purchase order, on behalf of the City of Livermore, with Peterson Tractor Co. d/b/a Peterson Cat in an amount not-to-exceed $143,554 for the purchase and delivery of one 2024 Weiler P65 Paver in accordance with the terms, specifications and general provisions specified in Sourcewell Contract #060122-WLR and sections 2.68.370 and

2.68.390 of the Livermore Municipal Code.

2. Appropriates $143,554 from the Fleet Internal Service Fund for the purchase of one 2024 Weiler P65 Paver.
510
RESOLUTION NO. ________

3. Authorizes the City Manager, or her designee, to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on July 22, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Molly O’Toole
Deborah L. Elam Molly O’Toole
Acting City Clerk Deputy City Attorney
511
CITY COUNCIL STAFF REPORT ITEM NO. 5.13
DATE: July 22, 2024
TO: Honorable Mayor and City Council
FROM: Tina Olson, Administrative Services Director
SUBJECT: Resolution authorizing execution of an agreement with NFP Retirement, Inc. for consultant services pertaining to the City's Deferred Compensation Plans in an amount not-to-exceed $208,000, and a term ending June 30, 2029.

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute the agreement with NFP Retirement, Inc. for consultant services pertaining to the City's Deferred Compensation Plans in an amount not-to-exceed $208,000, and a term ending June 30, 2029.

SUMMARY
The City requires professional services to assist in the administration of deferred compensation plans, including, but not limited to, investment options, investment performance evaluation, record keeping, requests for proposals from third party plan providers, and other matters related to the plans.

NFP Retirement, Inc. possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in the agreement.

DISCUSSION
The City sponsors a 457(b) plan for the benefit of its eligible employees. The City's Deferred Compensation Committee will use the consultant services of NFP Retirement Inc. to serve as an advisor to the City on matters relating to Deferred Compensation Plan administration and compliance; provide technical and professional support to the City regarding the Plans, including working with Human Resources to update/complete Plan documents. NFP Retirement Inc. will meet quarterly with the City's Deferred Compensation Committee to review the Annual Investment Policy Statement, report on legislative updates and ongoing educational sessions, provide periodic investment performance review analysis, periodic vendor performance review analysis, periodic compliance reviews, provider renegotiation, and additional services. Staff recommends City Council approve a five-year contract with the consultant so that the City can continue to provide professional services to assist in the administration of deferred compensation plans.
512

FISCAL AND ADMINISTRATIVE IMPACTS
The Deferred Compensation Plan provides funding for this agreement therefore no additional appropriations are necessary.

COMMUNITY PILLAR
5: A City That Works
GOAL
8: Attract, develop, engage, and retain a diverse and highly skilled workforce across the organization.

ATTACHMENTS

1. Resolution

2. Exhibit A - Agreement
Prepared by: Eddie Jimenez
Human Resource Analyst I
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
513
RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT
WITH NFP RETIREMENT, INC. FOR CONSULTING SERVICES

PERTAINING TO DEFERRED COMPENSATION PLANS
IN AN AMOUNT NOT-TO-EXCEED $208,000, AND A TERM
ENDING JUNE 20, 2029
The City of Livermore (“City”) requires professional services to assist in the administration of deferred compensation plans, including, but not limited to, investment options, investment performance evaluation, record keeping, requests for proposals from third party plan providers, and other matters related to the plans.

The City’s Deferred Compensation Committee (“Committee”) selected NFP Retirement, Inc. based on overall experience, familiarity with Livermore processes, quality of personnel, and ability to respond to the City's needs on a timely basis. Based on the unanimous vote of the Committee, NFP Retirement, Inc. was selected to serve as the advisor to the City on matters relating to the deferred compensation plan’s administration and compliance; and provide technical and professional support to the City regarding the plans, including working with Human Resources to update/complete plan documents.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby authorizes the City Manager to execute an agreement with NFP Retirement, Inc., attached hereto as Exhibit A, to perform professional, technical, and specialized benefits services related to Deferred Compensation Plan administration as specified by City of Livermore in support of its Human Resources business activities, in an amount not-to-exceed $208,000 and a term ending June 30, 2029.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on July 22, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Jason R. Alcala
Deborah L. Elam Jason R. Alcala
Acting City Clerk City Attorney
Exhibit A - NFP Retirement, Inc. Agreement
514
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 1

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of , 2024, by and between the City of Livermore (“City”), a municipal corporation, and NFP Retirement, Inc., (“Consultant”),a California corporation.

RECITALS
City requires professional services to assist the City in the administration of deferred compensation plans, including, but not limited to, investment options, investment performance evaluation, record keeping, requests for proposals from third party plan providers, and other matters related to the plans.

Consultant warrants it possesses the distinct professional skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Consultant acknowledges City has relied upon these warranties to retain Consultant.

AGREEMENT
NOW, THEREFORE, City and Consultant hereby agree that the aforementioned recitals are true and correct and further agree as follows:

1. Retention as Consultant. City hereby retains Consultant, and Consultant hereby accepts such engagement, to perform the services described in Section 3 below subject to the terms and conditions in this Agreement.

2. Relationship of Parties – Independent Contractors. The relationship of the parties shall be that of independent contractors. Consultant and its employees are not City officers or employees. Consultant is responsible for the supervision and management of its employees, including any workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the delivery of the services contemplated by this Agreement.

3. Description of Services. Consultant shall provide the following professional services as more particularly set forth in Exhibit "A" (collectively “the Services”):

Consultant shall serve as the advisor of the City on matters relating to Deferred Compensation Plan administration and compliance; and provide technical and professional support to the City regarding the Plans, including working with Human Resources to update/complete Plan documents. Consultant shall provide services including, but not limited to, investment options, investment performance evaluation, record keeping, request for proposals from third-party plan providers, renegotiation services with third-party plan providers, assuming specified fiduciary obligations, and other matters related to the Plan. It is understood that the City may choose which individual component services it desires from Consultant on an as needed basis, and may determine when those services are to be provided. The City is not obligated to select any specific services as more particularly set forth in Exhibit "A". '
,"!&&-$'(

EXHIBIT A
515
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 2
Fiduciary Role under ERISA (Disclosed pursuant to and in accordance with the 408(b)(2) regulation): The Advisor acknowledges that it is a fiduciary with respect to the Plan under Section 3(21)(A)(ii) of the Employee Retirement Income Security Act of 1974, as amended (ERISA) and, as such, is a co-fiduciary with the plan sponsor fiduciary(ies) of the Client's Plan solely with respect to (a) the provision of investment education of the employer and/or plan participants (depending on the specific advisory services provided; (b) the periodic reporting on, and analysis of, the investment options available under the Plan, excluding company stock and investments made available through a brokerage account/window or similar such investment vehicle; and (c) the provision of advice to the plan sponsor fiduciary(ies) regarding the elimination or addition of investment options available under the Plan; provided, however, that the plan sponsor fiduciary(ies) acknowledge and agree that the plan sponsor fiduciary(ies) have the final and conclusive responsibility for the investment options selected to be available under the Plan. The Adviser will not be responsible for investment decisions made by the Plan participants with respect to the investment of their individual accounts.

4. Consultant’s Responsibilities. Consultant shall:
(a) Diligently perform the Services in a manner commensurate with industry, professional, and community standards;
(b) Provide the resources necessary to complete the Services in a timely manner;
(c) Obtain a business license from the City of Livermore, and keep it in effect for the term of this Agreement;
(d) Obtain and keep in effect all necessary licenses, permits, qualifications, insurance, and approvals legally and professionally required for Consultant to practice its profession and to provide the Services;
(e) Comply with all laws in effect that are related to Consultant and the Services;
(f) Coordinate the Services with Eddie Jimenez, Human Resources (“Project Manager”), or such other person designated as the Project Manager by City; (g) Be available to the Project Manager, and other parties referred to Consultant by the Project Manager, to answer questions or inquiries related to the Services;
(h) Only invoice City for the Services rendered. Consultant’s invoice shall be in writing and describe the Services performed for the payment requested. Consultant shall not submit an invoice to City more frequently than once a calendar month; (i) Keep and maintain invoices and records related to the Services in an organized manner. At a minimum, the records must be kept for at least 3 years from the date of final payment to Consultant and must include time sheets, work progress reports, '
,"!&&-$'(

EXHIBIT A
516
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 3
and other documentation to adequately explain all the Services invoiced for payment.

Consultant shall make the invoices and records immediately available to City upon delivery of a written request to examine, audit, or copy them at City’s place of business during normal business hours. Consultant shall give City 30 calendar-days’ written notice prior to destroying the invoices and records and allow City an opportunity to take possession. If City wants them, Consultant and City shall coordinate their delivery to City in the most efficient manner possible;
(j) Prepare and submit a written report to the Project Manager, within 3 business-days of the Project Manager’s written request, that identifies the Services completed and in progress, the charges incurred to date, and the anticipated cost to complete the remaining Services;
(k) Consultant shall correct, at its own expense, all errors in the Services.

Should Consultant fail to make such correction in a timely manner, City may make the correction and charge the cost thereof to Consultant;
(l) If applicable, Consultant shall ensure that all work for compensation is provided in compliance with the requirements of the California Labor Code including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, worker’s compensation and prevailing wages. If applicable, Consultant shall comply with all prevailing wage laws, such as sections 1773, 1773.8, 1775, 1776, 1777.5, 1777.6, and 1813 of the California Labor Code and any other applicable wage and hour law. If any violation of prevailing wage law associated with this Agreement is deemed to have occurred by any court or administrative authority, Consultant shall forfeit to the City, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the applicable prevailing rates for any work done to accomplish the purposes of this Agreement; and, (m) Consultant’s services provided pursuant to this Agreement shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA.

5. Compensation and Payment.
(a) The total compensation payable by City to Consultant for the Services SHALL NOT EXCEED the sum of $208,000 ("not-to-exceed amount"). City shall compensate Consultant for the Services rendered at the hourly rates, task amounts or travel expenses set forth in Exhibit “A” up to the not-to-exceed amount. Except as provided in the body of this Agreement, the hourly rates, task amounts or travel expenses are intended to be Consultant’s only compensation for the Services and is inclusive of all costs of labor, licensing, permitting, overhead and administrative costs, and any-and-all other costs, expenses, and charges incurred by Consultant, its agents, and employees to provide the Services.
(b) City shall pay Consultant no later than 30 days after City receives a written invoice from Consultant and verifies the Services were performed for the payment requested.
'
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EXHIBIT A
517
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 4

6. Term. The term of this Agreement commences on July 1, 2024, and terminates upon the completion of the Services or June 30, 2029, whichever occurs first.

7. Termination by City. City may terminate any portion or all of the Services by giving Consultant at least 30 calendar-days written notice. Upon receipt of a termination notice, Consultant shall immediately stop all work in progress on the Services except where necessary to preserve the benefit of the work, and then assemble the work on the Services for delivery to City on the termination date. All compensation for Services performed prior to the termination date shall be payable to Consultant in accordance with Section 5.

8. Ownership of Documents. All drawings, designs, data, photographs, reports and other items prepared or obtained by Consultant in the performance of the Services are City’s property and Consultant shall deliver them to City upon demand.

9. Copyright and Right of Use. All items created by Consultant for City under this Agreement are works made for hire, and Consultant shall give City the copyright and all intellectual property rights to all items developed, prepared, and delivered as part of the Services. Consultant agrees that all aspects of the Services and items created thereby will be original works of creation and will not use, in whole or in part, any work created by any other party, except when expressly disclosed by Consultant to City and Consultant obtains a license to such items for the benefit of City. All licenses must be perpetual, world-wide, non-exclusive, and royalty free sufficient in scope to permit City’s full use and enjoyment of its ownership rights in the items created by the Services.

10. Confidentiality. Consultant shall not disclose any confidential or proprietary information received from City to anyone except Consultant’s employees who require access to the information to perform the Services. This obligation shall survive termination and remain in full force and effect until the information, and any copies thereof, are destroyed or returned to City.

11. Defense, Indemnity, and Hold Harmless. To the fullest extent permitted by law, Consultant shall hold harmless, indemnify, and defend with counsel selected by the City or otherwise acceptable to the City, the City and its elected and appointed officials, officers, directors, employees, agents and designated volunteers from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively, “Liability”) of every nature arising out of or in connection with Consultant’s performance of the services contemplated by this Agreement, or in connection with Consultant’s failure to comply with any of its obligations contained in this Agreement, except for such Liability caused by the sole active negligence or willful misconduct of City. Consultant’s obligations to hold harmless, indemnify, and defend shall not be excused because of Consultant’s inability to evaluate Liability or because Consultant evaluates Liability and determines that Consultant is not liable to the claimant. These obligations are independent of, and shall not in any way be limited by, the minimum insurance obligations contained in this Agreement. These obligations shall survive the completion or termination of this Agreement. Consultant must respond within 30 days to the tender of any claim for defense and indemnity by the City.
'
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EXHIBIT A
518
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 5
(a) Modification for Construction Contracts. To the extent this Agreement is a “construction contract” covered by California Civil Code section 2782, then Consultant’s duty to indemnify shall not apply in a manner prohibited by California Civil Code section 2782.
(b) Modification for Design Professional Services. To the extent this Agreement is for “design professional services” defined in California Civil Code section 2782.8, then Consultant’s duties to defend and indemnify shall only apply to the extent provided for in California Civil Code section 2782.8(a), unless section 2782.8(a) is not applicable for one of the reasons set forth in 2782.8(e).

12. Insurance. Consultant shall procure and maintain insurance during the term of this Agreement in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Services.

Upon reasonable written notice, Consultant shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by City’s Risk Manager.

13. Acceptance of Final Payment. Consultant’s acceptance of final payment will release City from any and all claims and liabilities for compensation under this Agreement.

14. Acceptance of Work. City’s acceptance of, or payment to Consultant for, the Services does not release Consultant from its responsibility for the accuracy, completeness, or competency of the Services, nor do the actions constitute an assumption of Consultant’s responsibility or liability by City for any defect or error in the Services.

15. Conflict of Interest. Consultant represents that no City employee or official has a financial interest in Consultant. Consultant shall not offer, encourage, or accept any financial interest in any part of Consultant's business by or from a City employee or official during the term of this Agreement or as a result of being awarded this Agreement. If any of the Services are paid by reimbursement from an agreement between City and a private party, Consultant represents that it has not performed any work for that private party during the 12-month period prior to the execution of this Agreement, and that it shall not negotiate, offer or accept any contract for services from that party during the term of this Agreement.

16. Economic Disclosure. Consultant shall comply with City’s local conflict of interest code and the Political Reform Act, and prepare and file an economic disclosure statement if the Services involve making, or participation in making, decisions which may have a material effect on the Consultants’ financial interest. While it is Consultant’s sole responsibility to evaluate its conflicts of interest, the Consultant nevertheless agrees to prepare and file an economic disclosure statement if requested by City.

17. Non-Exclusive Agreement. This is a non-exclusive agreement. City reserves the right to provide, and to retain other consultants to provide, services that are the same or similar to the Services described in this Agreement. '
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EXHIBIT A
519
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 6

18. No Assignment. Consultant shall not assign or subcontract any of the Services without City’s prior written consent. For the purposes of this section, a change of fiftypercent or more in the ownership or control of Consultant constitutes an assignment.

Notwithstanding anything to the contrary in the foregoing, no assignment, as interpreted under the Investment Advisers Act of 1940, as amended (“Advisers Act”) and Securities and Exchange Commission guidance, of the Agreement shall be made by the Consultant without City consent. In the event of a change-in-control of the Consultant, such consent may be obtained through a “negative consent” process by which the Consultant notifies City in writing of the planned transaction and gives it an opportunity to object in writing (i.e., at least thirty (30) days) to a continuation of the Agreement after the change-in-control.

19. Remedies. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative, and the invocation of a right or remedy will not be construed to waive or elect a remedy with respect to any other available right or remedy. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, the Consultant must present a written claim to City in accordance with Chapter 3.42 of the Livermore Municipal Code.

21. Entire Agreement; Modification. This Agreement supersedes all other agreements, whether oral or written, between the parties with respect to the Services.

TO CITY: Attention: Eddie Jimenez, HR Analyst I
City of Livermore
1052 S Livermore Avenue
Livermore, California 94550
TO CONSULTANT: Attention: Solomon Stewart, SVP
West Region Retirement Leader
NFP Retirement, Inc.
120 Vantis, Suite 400
Aliso Viejo, CA 92656
'
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EXHIBIT A
520
Professional Services Agreement
Rev. 09/19/23
115639v1 Page 7

25. Survival. The terms, conditions, and obligations in Sections 8, 9, 10, and 11 shall survive the completion or termination of this Agreement.

27. Counterparts. This Agreement may be executed and delivered in one or more counterparts, each of which will be deemed to be an original copy of this Agreement, and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email, or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals and shall be valid and effective for all purposes.
********************************************************************************************* Signatures and Attachment List on the Next Page
'
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EXHIBIT A
521
115639v1
In concurrence and witness whereof, and in recognition of the mutual consideration provided therefore, the parties have executed this Agreement, effective on the date first written above.

CONSULTANT: Dated:

Solomon Stewart
SVP, West Retirement Leader
CITY OF LIVERMORE: Dated:

Marianna Marysheva
City Manager
APPROVED AS TO FORM:

Deputy/Assistant/City Attorney
APPROVED AS TO INSURANCE:

Risk Manager/Analyst
Attachments:

Exhibit A – Scope of Work
Exhibit B – Insurance Requirements
Professional Services Agreement Page
Rev. 09/19/23
'
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EXHIBIT A
522
115639v1
Exhibit A – Scope of Services
Perform professional, technical, and specialized Benefits services related to Deferred Compensation Plan administration as specified by City of Livermore in support of its Human Resources business activities. The City shall select the services to be provided from time to time from the list of services below. The cost of the selected services shall not exceed the amount(s) indicated for the term of this agreement:

FIDUCIARY RESPONSIBILITIES
• Annual Investment Policy Statement (per review)
• Committee meetings to include legislative updates and ongoing educational sessions (per meeting)
$2,000
$4,000
PERIODIC INVESTMENT PERFORMANCE REVIEW ANALYSIS (per review) $6,000 • Market Overview
• Executive Summary specific to the City’s combined plans • Performance to peer group and index benchmarking
• Watch list recommendations
• Assist with investment fund additions/deletions
PERIODIC VENDOR PERFORMANCE REVIEW ANALYSIS (per review) $ 5,500 • Development of performance standards and financial guarantees • Review of provider performance standards
• Determination of financial guarantees
• Addressing performance issues

PERIODIC COMPLIANCE REVIEWS INCLUDED
ԐReview and analysis of existing compliance and administrative procedures including the Plan Document and Investment Policy Statement
COMPREHENSIVE COMPLIANCE AUDIT $20,000
Ԑ Comprehensive audit of additional areas likely to be examined in an IRS audit including, but not limited to, eligibility requirements, adherence to annual maximums, catch up provisions, hardship withdrawal, loan requirements and domestic relations orders
PROVIDER RENEGOTIATION $24,500
We will solicit plan enhancements from the existing provider to improve previously targeted areas. This component includes:
• Meet with the City and Committee to establish goals and objectives to attain through renegotiation
• Develop a timeline for the renegotiation process
• Negotiate with current provider based upon desired goals and objectives • Lead the transition from current plan to negotiated plan • Assist with participant communications throughout the process • Assist with the preparation of the recommendation to City Council • Contract review based upon negotiated agreements
For additional Services Requested Outside of Scope at Hourly Rate • Professional Staff
• Administrative Staff
$325
$165
All Consultant payment(s) shall be made from funds paid to the City by its Deferred Compensation provider.

Such payment(s) shall not exceed the amounts listed above in this scope of services. '
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EXHIBIT A
523
Revised 3/10/23 B16 – 2M E&O

Page 1 ends

EXHIBIT B

INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Consultant/Contractor shall maintain limits no less than:

1. Commercial General Liability, including operations, products, and completed operations, as applicable:
$2,000,000 per occurrence/$4,000,000 aggregate for bodily injury, personal injury, and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation and Employer's Liability:

Statutory limits as required by the State of California including $1,000,000 Employers’ Liability per accident, per employee for bodily injury or disease. A waiver of subrogation is required for Workers’ Compensation insurance. If Consultant/Contractor is a sole proprietor, then they must sign “Contractor Release of Liability.”

4. Professional Liability/Errors and Omissions:
$2,000,000 per claim. Consultant/Contractor warrants that any retroactive date under this policy shall precede the effective date of this contract and, either continuous coverage will be maintained, or an extended discovery period will be exercised for a period of two years beginning at the time work under this contract is completed.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated '
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EXHIBIT A
524
Revised 3/10/23 B16 – 2M E&O

Page 2 ends

volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Consultant/Contractor; or automobiles owned, leased, hired or borrowed by the Consultant/Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Consultant’s/Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

EXHIBIT A
525
CITY COUNCIL STAFF REPORT ITEM NO. 5.14
DATE: July 22, 2024
TO: Honorable Mayor and City Council
FROM: Tina Olson, Administrative Services Director
SUBJECT: Resolution authorizing the execution of an agreement with Eide Bailly, LLP for auditing services in an amount not-to-exceed $360,000 for fiscal years 2023-24 and 2024-25.

RECOMMENDED ACTION
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement with Eide Bailly, LLP for auditing services in an amount not-to-exceed $360,000 for fiscal years 2023-24 and 2024-25.

SUMMARY
All local government entities are required to have an independent audit of their annual financial statements.

The City has been in contract with Eide Bailly for the last three years to provide auditing services. At the start of that contract, the City had the option of entering a contract with Eide Bailly for an additional two years. City staff would like to continue with Eide Bailly through the next two years.

DISCUSSION
The City is required to undergo an audit of its year-end financial reporting and the supporting accounting records by independent auditors. The independent auditors play an important and reassuring role in testing and evaluating the City’s system of internal controls and overall financial management for signs of strengths and weaknesses and reporting the results. The auditors also perform compliance testing and assist in the preparation of reports required by the State and Federal governments.

The City’s current three-year agreement has ended with the completion of the annual financial audit for the fiscal year ended June 30, 2023. The City had the option to extend the contract for an additional two years. The City recently completed the transition to the new Enterprise Resource Planning (ERP) financial system. Staff believes it would be beneficial to execute the option of a two-year contract with Eide Bailly to complete the two audits that includes the first year of the transition to the ERP financial system. Eide Bailly is familiar with the chart of accounts in the prior financial system which will make it 526
easier for Eide Bailly to understand the crosswalk of the chart of accounts to the new ERP financial system. In addition, staff has had a positive working relationship with Eide Bailly. Therefore, staff recommends that City Council award a professional services agreement for auditing services to Eide Bailly. The proposed agreement would provide audit services for fiscal years 2023-24 through 2024-25.

FISCAL AND ADMINISTRATIVE IMPACTS
The total amount of the two-year agreement is not to exceed $360,000, with the base audit fee of $300,228 and a contingency of $59,772 for testing of second major program for the federal awards audit and other reports if required.

This fee is shared amongst the General Fund, Measure B funds, and certain other funds, which require compliance reporting. The amount for fiscal years 2023-24 and 2024-25 audit has already been incorporated into the approved budget, therefore no additional appropriation is required at this time.

COMMUNITY PILLAR
5: A City That Works
GOAL
17: Ensure effective use of public resources.

ATTACHMENTS

1. Resolution

2. Exhibit A - Agreement
Prepared by: Erik Peterson
Finance Manager
Approved by:
____________________________________
Marianna Marysheva
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
527
RESOLUTION NO. _________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH EIDE

BAILLY, LLP FOR AUDITING SERVICES IN AN AMOUNT NOT-TO-EXCEED $360,000 FOR FISCAL YEARS 2023-24 AND 2024-25
The City of Livermore (“City”) is required to undergo an audit of its year-end financial reporting and the supporting accounting records by independent auditors. The independent auditors play an integral role in testing and evaluating the City’s internal controls and overall financial management for strengths and weaknesses and for reporting these results.

The City has been in contract with Eide Bailly, LLP for the last three years to provide auditing services. City staff would like to continue with Eide Bailly, LLP through the next two fiscal years.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it hereby authorizes the City Manager to execute a professional services agreement with Eide Bailly LLP for auditing services for fiscal years 2023-24 and 2024-25, attached hereto as Exhibit A, in an amount not to exceed $360,000.

On motion of Council Member , seconded by Council Member ____________, the foregoing resolution was passed and adopted on July 22, 2024, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ATTEST: APPROVED AS TO FORM:
_________________________ /s/ Jason R. Alcala
Deborah L. Elam Jason R. Alcala
Acting City Clerk City Attorney
Exhibit A – Eide Bailly, LLP Agreement
528
Professional Services Agreement
Rev. 09/19/23

Page 1 ends

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made and entered into this day of , 2024, by and between the City of Livermore (“City”), a municipal corporation, and Eide Bailly Advisors, LLC(“Consultant”),a limited liability company.

RECITALS
City requires professional services to provide independent auditing services and preparation of financial reports.

AGREEMENT
NOW, THEREFORE, City and Consultant hereby agree that the aforementioned recitals are true and correct and further agree as follows:

3. Description of Services. Consultant shall provide the following professional services as more particularly set forth in Exhibit "A" (collectively “the Services”):

To provide independent auditing services and preparation of financial reports

EXHIBIT A
529
Professional Services Agreement
Rev. 09/19/23

Page 2 ends

(d) Obtain and keep in effect all necessary licenses, permits, qualifications, insurance, and approvals legally and professionally required for Consultant to practice its profession and to provide the Services;
(e) Comply with all laws in effect that are related to Consultant and the Services; (f) Coordinate the Services with Erik Peterson, Finance Manager (“Project Manager”), or such other person designated as the Project Manager by City; (g) Be available to the Project Manager, and other parties referred to Consultant by the Project Manager, to answer questions or inquiries related to the Services;
(h) Only invoice City for the Services rendered. Consultant’s invoice shall be in writing and describe the Services performed for the payment requested. Consultant shall not submit an invoice to City more frequently than once a calendar month; (i) Keep and maintain invoices and records related to the Services in an organized manner. At a minimum, the records must be kept for at least 3 years from the date of final payment to Consultant and must include time sheets, work progress reports, and other documentation to adequately explain all the Services invoiced for payment.

Consultant shall make the invoices and records promptly available to City upon delivery of a written request to examine, audit, or copy them at City’s place of business during normal business hours. If City requests the invoices and records prior to their destruction, Consultant and City shall coordinate their delivery to City in the most efficient manner possible;
(j) Prepare and submit a written report to the Project Manager, within 3 business-days of the Project Manager’s written request, that identifies the Services completed and in progress, the charges incurred to date, and the anticipated cost to complete the remaining Services;
(k) Consultant shall correct, at its own expense, all errors in the Services.

5. Compensation and Payment.
(a) The total compensation payable by City to Consultant for the Services Docusign Envelope ID: 160DCF32-9DA2-437F-B819-56F74E464CE4

EXHIBIT A
530
Professional Services Agreement
Rev. 09/19/23

Page 3 ends

SHALL NOT EXCEED the sum of $360,000 (base fee of $155,341 for fiscal year 2023- 24; $157,748 for fiscal year 2024-25 and contingency of $10,000 for testing of second major program for federal award audits each year) ("not-to-exceed amount"). City shall compensate Consultant for the Services rendered at the hourly rates, task amounts or travel expenses set forth in Exhibit “A” up to the not-to-exceed amount. Except as provided in the body of this Agreement, the hourly rates, task amounts or travel expenses are intended to be Consultant’s only compensation for the Services and is inclusive of all costs of labor, licensing, permitting, overhead and administrative costs, and any-and-all other costs, expenses, and charges incurred by Consultant, its agents, and employees to provide the Services.
(b) City shall pay Consultant no later than 30 days after City receives a written invoice from Consultant and verifies the Services were performed for the payment requested.

6. Term. The term of this Agreement commences on July 22, 2024, and terminates upon the completion of the Services or March 31, 2026, whichever occurs first.

8. Ownership of Documents. All drawings, designs, data, photographs, reports and other items specifically prepared or obtained by Consultant for and required to be delivered to City under this Agreement (“Deliverables”) are City’s property and Consultant shall deliver them to City upon payment.

9. Copyright and Right of Use. All Deliverables created by Consultant for City under this Agreement are works made for hire, and Consultant shall give City the copyright and all intellectual property rights to Deliverables. Consultant agrees that all Deliverables will be original works of creation and will not use, in whole or in part, any work created by any other party, except when expressly disclosed by Consultant to City and Consultant obtains a license to such items for the benefit of City. All licenses must be perpetual, world-wide, non-exclusive, and royalty free sufficient in scope to permit City’s full use and enjoyment of its ownership rights in the items created by the Services.

10. Confidentiality. Consultant shall not disclose any confidential or proprietary information received from City to anyone except Consultant’s employees who require access to the information to perform the Services, unless required by law or applicable professional standards. This obligation shall survive termination and remain in full force and effect until the information, and any copies thereof, are destroyed or returned to City.

11. Defense, Indemnity, and Hold Harmless. Consultant is not required to indemnify City for the City’s acts as provided by AICPA standard 1.228.020.01. However, to the fullest extent permitted by law, Consultant shall hold harmless, indemnify, and defend the City and its elected and appointed officials, officers, directors, employees, agents and Docusign Envelope ID: 160DCF32-9DA2-437F-B819-56F74E464CE4

EXHIBIT A
531
Professional Services Agreement
Rev. 09/19/23

Page 4 ends

Livermore City CouncilJuly 22, 2024

Livermore City Council
July 22, 2024