Agenda packet — Livermore City Council, February 9, 2026 (part 2 of 2)

EXHIBIT B

INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Grantee shall maintain limits no less than:

Commercial General Liability, including operations, products and completed operations, as applicable: $1,000,000/$2,000,000 aggregate per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Deductibles and Self-Insured Retention
All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City of Livermore. The City of Livermore reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Grantee. The coverage shall contain no special limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. The additional insured coverage under the Grantee’s policy shall be primary and noncontributory and will not seek contribution from the City’s insurance or selfinsurance and shall be at least as broad as ISO Form CG 20 10 04 13.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City of Livermore before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Grantee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party before expiration of the policy unless notice is delivered in accordance with policy provisions.

6. It shall be a requirement under this agreement that any available insurance proceeds broader than, or in excess of, the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550.

Verification of Coverage
Grantee shall furnish certificates of insurance and endorsement(s) effecting coverage to the City of Livermore for approval. The endorsements shall be on forms acceptable to the City of Livermore. All certificates and endorsements are to be received and approved by the City of Livermore before work commences. The City of Livermore reserves the right to require complete and certified copies of all insurance policies required by this Agreement.

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AGREEMENT BETWEEN CITY OF LIVERMORE
AND

SHRUTI ABHISHEK DANCE
FOR FISCAL YEAR 2025-26

PROJECT AND PROGRAM GRANT AGREEMENT
This AGREEMENT, entered into this ____ day of _____________________, 2025, between the City of Livermore, a municipal corporation (“City”), and Shruti Abhishek Dance, a California sole proprietorship (“Grantee”).

RECITALS
A. City created Project and Program Grants for the purpose of encouraging programs for the cultural enrichment in the City of Livermore.

B. The primary goal of the Project and Program Grant Program is to serve one or more of the main strands found in the Cultural Arts Master Plan, artsALIVE!, adopted by City Council Resolution number 2007-109 on June 11, 2007.

C. The Commission for the Arts reviews all Project and Program Grant applications and provides City Council with recommendations for funding. Funding is not authorized until City Council approves the Commission for the Arts’ funding recommendations evidenced by City’s signature on this agreement.

D. Grantee has applied to City for funding for a project or program to provide a free culture and education program for Livermore youth, led by dancer/program director Shruti Abhishek and guest musician Sindhu Natarajan (“Project”).

E. City wishes to engage Grantee to assist City in utilizing Public Art Fee fund money to provide art projects and programs to Livermore residents.

F. City and Grantee understand that the Project and Program Grant shall be administered consistent with the procedures, standards, regulations, and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

AGREEMENT
NOW THEREFORE, City and Grantee hereby agree that the aforementioned recitals are true and correct, and in recognition of the mutual consideration provided herein, further agree as follows:

I. SCOPE OF SERVICE
A. Activities
Grantee is responsible for administering the Project and Program Grant in a Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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manner satisfactory to City, and consistent with the standards, terms and conditions imposed by the 2008 Art in Public Places Program Policy and Procedures Manual, Cultural Arts Master Plan, and herein. The Project will include the following activities eligible under the Project and Program Grant Program: A new series of public music and dance workshops held in collaboration with Livermore Public Library, the Livermore Area Recreation and Park District, and Livermore-based Kshetram School of Dance.

1. Project and Program Delivery: Grantee agrees to the goals and performance standards as defined below and outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

2. Service Objective: To sustain and evolve the tradition of Bharatanatyam dance through arts performances, regular festival presentations, and intergenerational education programs (“Activities”).

3. General Administration: The Funds for the Activities are to be administered under the direction of the Grantee’s Executive Director and shall comply with the procedures, standards, regulations and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

B. Budget
City will grant, and Grantee will use, funds in the amount of $8,000 (“Funds”) to perform the Activities consistent with the terms and conditions of this Agreement, the 2008 Art in Public Places Program Policy and Procedures Manual, and the Cultural Arts Master Plan.

C. Performance Monitoring
City will monitor Grantee’s performance against the project or program description outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

Substandard performance as determined by City will constitute non-compliance with this Agreement.

II. TIME OF PERFORMANCE
Grantee shall complete its Activities within one year of the date of execution of this Agreement. If Grantee requires an extension of time for full performance, it may request an extension from the Commission for the Arts. The decision of the Commission for the Arts shall be final.

III. PAYMENT
It is expressly agreed and understood that the total amount of the Funds available from City to Grantee for the Activities under this Agreement shall not exceed $8,000.

The City shall disburse the Project & Program Grant in three installments: 30 percent in advance, 40 percent once material progress can be shown and evidence of the matching grant cash requirement has been submitted, and the final 30 percent after a satisfactory Final Report Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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has been filed. The Project & Program subcommittee of the Commission for the Arts has sole discretion to decide whether each of these milestones has been reached.

IV. NOTICES
Any notice required or permitted under the terms of this Agreement shall be effective upon receipt in writing either by personal service upon the authorized agent for the party, or by mailing the notice via U.S. Mail to the party as follows:

City: City of Livermore
Attn: Allen McFarland, Commission for the Arts Staff Liaison 1052 S. Livermore Avenue
Livermore, California 94550
Grantee: Shruti Abhishek Dance
Attn: Shruti Abhishek
1524 Murdell Lane
Livermore, CA 94550
V. GENERAL CONDITIONS
A. General Compliance
Grantee agrees to comply with the requirements of state and local laws and regulations governing the Funds available under this Agreement. Grantee also agrees to comply with all additional regulations and policies issued pursuant to these regulations. Grantee further agrees to utilize the Funds available under this Agreement to supplement, rather than supplant, funds otherwise available. Furthermore, with respect to the performance of Activities under this Agreement, Grantee agrees to comply with all federal, state, and local laws, statutes, rules, and regulations pertaining to the performance of those Activities.

B. Independent Contractor
Nothing contained in this Agreement is intended to, nor shall be construed in any manner to, create or establish the relationship of employer/employee between the parties.

Grantee shall at all times remain an Independent Contractor with respect to the services to be performed under this Agreement. City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance as Grantee is an Independent Contractor.

C. Hold Harmless
Grantee agrees to defend, indemnify, and hold City, its elected officials, officers, directors, employees, agents, and designated volunteers harmless from and against any and all loss, liability, damage, including reasonable attorney’s and expert fees and/or court costs, arising out of the performance of the Activities under this Agreement, except for the gross negligence and willful misconduct of City, its elected officials, officers, directors, employees, agents, and designated volunteers.

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D. Insurance
Grantee shall procure and maintain insurance for the duration of the contract in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Project. Upon reasonable written notice, Grantee shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by the City of Livermore Risk Manager.

E. City Recognition
Grantee shall acknowledge City’s financial support in all appropriate materials and media. The acknowledgment shall read, “Supported in part by a grant from the City of Livermore” or similar language, unless the City of Livermore is a part of a list of supporters. In the latter case, the acknowledgement may say only “City of Livermore.” Grantee shall display the City of Livermore’s logo whenever other sponsor logos are displayed, and in accordance with the City of Livermore’s logo use guidelines.

F. Amendments
City or Grantee may amend this Agreement at any time provided such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations. Such amendments shall not invalidate this Agreement, nor relieve or release City or Grantee from its obligations under this Agreement.

City may, in its discretion, amend this Agreement to conform with state or local laws, regulations, guidelines, or policies related to the use of the Funds for the Activities. However, if such amendments result in a change in the funding, the scope of services, or the Activities, such modifications shall be incorporated only by written amendment signed by both City and Grantee.

G. Suspension, Termination, Return of Funds

1. Termination for Cause. City may suspend or terminate this Agreement if Grantee materially fails to comply with any term or condition of this Agreement, including but not limited to, the following:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues, regulations, policies, or directives as may become applicable at any time;
b. Failure, for any reason, of Grantee to fulfill in a timely and proper manner its obligation under this Agreement;
c. Ineffective or improper use of Funds provided under this Agreement; or d. Submission by Grantee to City reports that are incorrect or incomplete in any material respect.

City shall give Grantee written notice of any failure to comply with the Agreement.

If Grantee does not remedy the deficiency or non-compliance within fifteen (15) calendar days after the date the notice is sent, City may exercise any of the remedies available under law and Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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equity, including but not limited to the termination of this Agreement.

Pending correction of any compliance, City shall withhold fifteen percent (15%) of the remaining Agreement Funds until Grantee corrects the deficiency, Grantee is otherwise found to be in compliance by City, or Grantee is otherwise adjudicated to be in compliance with the Agreement.

2. Termination for Convenience: This Agreement may also be terminated for convenience by either City or Grantee, in whole or in part, by giving notice of such termination, the effective date of the termination, and in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, if City determines that the remaining portion of the Funds or Activities will not accomplish the purpose for which the award was made, City may terminate the Agreement in its entirety.

Written notice of termination must be provided at least thirty (30) calendar days before the effective date of such termination.

3. Effect of Termination: In the event of termination, all finished or unfinished documents, data, studies, photographs, reports, or other materials prepared by Grantee under this Agreement shall, at City r’s option, become the property of City, and Grantee shall only be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. Any remaining Funds shall be returned to the City’s Public Art Fund for reallocation.

Termination for failure to comply with any term or condition of this Agreement may result in Grantee becoming ineligible to participate in future Commission for the Arts grant programs.

Termination for any reason shall immediately suspend the Funds available under this Agreement, terminate any claim Grantee has to such Funds, and result in Funds being immediately refunded to City for use and reallocation by City.

VI. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Recordkeeping

1. Records to be Maintained: Grantee shall maintain the following records including, but not limited to:
a. Records providing a full description of each activity undertaken and the date(s) on which the activity occurred;
b. Records demonstrating that each activity undertaken meets one of the objectives of the Program & Program Grant; and
c. Quarterly and annual revenue and expense reports for Activities funded by this Agreement.

2. Retention: Grantee shall retain all records pertinent to expenditures Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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incurred in the performance of the Activities under this Agreement for a period of two (2) years after the termination of all activities funded under this Agreement.

3. Objectives: Grantee agrees to maintain documentation that demonstrates that the Activities meet one or more of the objectives of the strands identified in the Cultural Arts Master Plan.

4. Audits and Inspections: All Grantee records with respect to any matters covered by this Agreement shall be made available to City at any time during normal business hours, as often as City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Any deficiencies noted in audit reports must be corrected by Grantee within thirty (30) calendar days after receipt of notice of deficiency by Grantee. Failure of Grantee to comply with the above audit requirements will constitute a violation of this Agreement and constitute cause for termination pursuant to Paragraph V.

B. Reporting and Payment Procedures

1. Payment Procedures: City will pay to Grantee Funds available under this Agreement based upon information submitted by Grantee, and consistent with the 2008 Art in Public Places Program Policy and Procedures Manual. City reserves the right to liquidate Funds available under this Agreement for costs incurred by City on behalf of Grantee.

2. Progress Reports: Grantee shall submit a Material Progress Report to the Commission for the Arts when it feels the Project has made material progress. Grantee shall also submit a Final Report when its Project Activities are complete. These reports are prerequisites to receiving the second and third grant installment payments, in accordance with Section III. The Grantee shall determine the form and content of the Progress Reports.

3. Quarterly Revenue and Expense Reports: Grantee shall submit Quarterly Revenue and Expense Reports for grant activities to the Community Development Director.

VII. PERSONNEL AND PARTICIPANT CONDITIONS
A. Assignability
Grantee shall not assign or transfer any interest in this Agreement without the prior written consent of City. However, claims for money due or to become due to Grantee from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to Grantee.

B. Conflict of Interest
Grantee agrees to abide by the provisions of the California Political Reform Act (Gov.

Code §§ 81000 et seq.) and related regulations (2 Cal. Code Regs. §§ 18109 et seq.) with respect to conflicts of interest, and covenants that it presently has no financial interest, and Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the Activities under this Agreement.

Grantee further covenants that in the performance of this Agreement, no persons who exercise or have exercised any functions or responsibilities with respect to the Activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such Activities, have a financial interest in any contract, subcontract or agreement with respect to the Activities or with respect to the proceeds from the Activities, either for themselves or those with whom they have a business or immediate family ties, during their tenure or for a period of one (1) year thereafter.

These conflict of interest provisions apply to any person who is an employee, agent, Grantee, officer, or elected or appointed official of Grantee.

C. Subcontracts

1. Approvals: Grantee shall not enter into any subcontracts with an agency or individual in the performance of this Agreement without the prior written consent of City.

2. Monitoring: Grantee will monitor all subcontracted services to assure Agreement compliance. Results of monitoring efforts must be summarized in written reports, and supported with documented evidence, of follow-up actions taken to correct areas of noncompliance.

3. Content: Grantee shall cause all of the provisions of this Agreement in its entirety to be included in, and made a part of, any subcontract executed in the performance of this Agreement.

D. Copyright
If this Agreement results in any copyrightable material, City reserves the right to royaltyfree, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, the work for government purposes.

E. Religious Organization
Grantee agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization.

VIII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

IX. WAIVER
City’s failure to act with respect to a breach by Grantee does not waive its right to act Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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with respect to subsequent or similar breaches. The failure of City to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

X. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between City and Grantee for the use of Funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between City and Grantee with respect to this Agreement.

XI. BINDING EFFECT
All the terms, covenants, and conditions of this Agreement shall inure to the benefits of and be binding upon successors and assigns of the parties to this Agreement.

XII. COUNTERPARTS
This Agreement may be executed in counterparts by delivering a facsimile or secure electronic copy of the signed agreement to the other party, followed by delivery of the original documents bearing the original signatures. However, failure to deliver the original documents does not affect the enforceability of this Agreement.
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IN WITNESS THEREOF, the Parties have executed this Agreement as of the date first written above.

Shruti Abhishek Dance
Sole Proprietorship
“Grantee”
By: ___________________________ Dated:____________________________ Shruti Abhishek
Artistic Director

CITY OF LIVERMORE
a Municipal Corporation
“City”
By: __________________________ Dated: ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
______________________________
Deputy/Assistant/Senior Assistant/City Attorney
Attachments:

Exhibit A - Application for Project and Program Grant from the City of Livermore Exhibit B - Insurance Requirements
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1. Personnel – $14,500 total
Role / Item Suggested
Allocation
Notes
Artistic Team – $10,000
• Lead Artist / Choreographer
(Shruti)
$4,500 Concept, choreography, direction,
performance.
• Collaborating Artist (Sindhu) $2,500 Co-creation, performance. • Rehearsal / Teaching
Assistants (2)
$2,000 Rehearsal support, workshop demos.
• Composer / Live Musician
honoraria
$1,000 Covers recording or live
accompaniment if needed.

Production – $2,000
• Lighting Designer $800 Plot, cues, tech supervision.
• Sound Designer / Operator $600 Sound design, playback, tech. • Stage Manager $600 Tech rehearsals, run of show.

Administrative – $2,000
• Bookkeeping / Accounting $700 Tracking project income & expenses. • Grant writing/reporting $600 Applications and final report. • Scheduling / Artist contracts $700 Email coordination, contracts, and payroll.

Other – $500
• Social Media Manager $500 Content calendar, posting, engagement. **Upon request from staff for additional clarifying information, this document was received from Shruti Abhishek on September 15, 2025; it was subsequently provided to the Project and Program Grants ad hoc committee on September 16, 2025.

ATTACHMENT 1

EXHIBIT A
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2. General – $5,500 total
Category Suggested Allocation
Venue Rental –
$2,000
Rehearsal studio, dress rehearsal, and performance days (Botham rate).

Materials & Supplies
– $1,000
Workshop packets, costumes, touch-ups, props, and printing of programs.

Marketing &
Promotion – $1,500
Graphic design, printing flyers/posters, email ads, social boosts, photographer/videographer for promo.

Hospitality – $500 Performer meals, audience water/tea at workshop showing.

Insurance – $500 Liability for rehearsals and performance.

Contingency / Misc. –
$0
Instead of adding a new amount, keep this as a noted line to track overruns.

3. Summary
Section Amount
Personnel $14,500
General $5,500
TOTAL PROJECT EXPENSES $20,000
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EXHIBIT B

INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Grantee shall maintain limits no less than:

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability policies are to contain, or be endorsed to contain, the following provisions:

3. Any failure to comply with reporting or other provisions of the policy, Docusign Envelope ID: 8997BB3F-2407-46DB-928D-728C8AF3B68C

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including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Grantee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550.

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CITY COUNCIL STAFF REPORT ITEM NO. 11.1

3.1 Presentation of the 2025 Beautification Awards for Community Service.

Material: PowerPoint Presentation

3.2 Library Board of Trustees annual update presented by 2025 Chair Lainie Pascall.

Material: PowerPoint Presentation

6.1 Approval of draft minutes - January 26, 2026 Regular Meeting Material: Revised draft minutes

9.0 Council Committee Reports and Matters Initiated by City Manager, City Attorney, Staff, and Council Members.

Material: Council Reports
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Marianna A. Burch, City Manager
SUBJECT: Supplemental materials received prior to the meeting.

RECOMMENDED ACTION

DECISION TYPE
Not Applicable

SUMMARY
These materials were posted online and made available to the public at the same time that they were distributed to the City Council.

DISCUSSION
435

ATTACHMENTS

1. Supplemental Materials
Prepared by: Helena Graves
Deputy City Clerk
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
436
Item 3.1
PowerPoint Presentation
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2 Ed Hugo
• Ed and his wife have been Livermore residents
since July 2014. • He began volunteering his time to pick up trash along the paths in south Livermore 8 or 9 years
ago to give back to this beautiful city in a small
way. • Ed walks a different path each weekday
collecting all kinds of items along the way. • He has cleaned up more than 2,000 pounds of trash in the last 8 years.

Andrew Wang
• Andy has individually cleaned up many sites around the Bay Area including here in Livermore. • He has perfected methods to deal with large illegal dumping sites. • He coordinates with the jurisdictions to let them know the collected litter is ready for pick up. • Andy pays for all materials he uses and all his time, travel, and outreach is voluntary. • In 2024 Andy joined the Beautification Committee to bring attention to illegal dumping in Livermore. • Andy helped design new signs to prevent illegal dumping at hot spots in Livermore. 3 4
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3 Congratulations to the winners of
the 2025 Beautification Community
Service Awards!
5 Item 3.1
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1 v Library Board of Trustees
Annual Update to the City Council
February 9, 2026
Presented by Chairperson Lainie Pascall
Current Board Members
Lainie Pascall
Chair Current Term: 6/2/2025 –
6/1/2028
Richard Hunt
Board Member Current Term: 6/1/2024 –
6/1/2027
Deborah Halford
Board Member Current Term: 6/9/2025 –
6/1/2028
Jason Hibono
Board Member Current Term: 6/9/2025 –
6/1/2026
Nancy Olavarrieta
Vice Chair Current Term: 6/1/2023 – 6/1/2026
1 2
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2 • “The Library Board of Trustees is an advisory group which recommends policy to City Council. The Board helps set goals and objectives for Library services and programs.”
• Monthly meetings are open to the public. Topics include: strategic planning/action plans, Library/patron policies, new programs and services, statistics, etc.
• The Library Board of Trustees often acts as a sounding board for staff ideas; they also provide suggestions and endorse ideas in support of the Library’s strategic objectives
Introduction and Background
• Library Outreach in the Community – Take on an active role in the Library’s outreach and programs and events – this includes attending and participating in events as a representative of the Board, explaining roles as a member of the Board to community members, and making suggestions on new outreach efforts during meetings • Advocacy on Behalf of the Library – Take on an active role in advocating for the Library • Policy Review and Feedback – Help the Library by providing advisory input that will be used to refine and clarify public policies to ensure they are equitable and inclusive • Equity, Diversity, and Inclusion (EDI) – Gain additional exposure to Library efforts related to EDI in FY 24/25 – In future years, the focus will shift to proposing and supporting ideas, events, and efforts with a specific EDI focus
• Knowledge of Local and State Laws, and Support of Library Legislation – Work to gain additional information about laws that pertain to the operation of public libraries and to support library legislation
Looking Back
2024-25 Workplan Focus Areas
3 4
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3 Library Outreach in the Community
The Library has continued collaborating
with key community organizations to
extend reach and offer unique
programming
Board members have attended and supported events that demonstrated Library efforts to make residents aware of our offerings and to meet our community members where they are Storytime in the Park Barrio Fiesta Germar the Magician Bilingual Magic Show
Equity, Diversity, and Inclusion (EDI)
The Board received reports and presentations and provided feedback and suggestions on Library events that were focused on embracing community diversity and inclusivity Jazz in July – Ashley Jemison and Rhonda Sauce Música y Movimiento en Español Spirit of Diwali
Spirit in Motion: A Native American Cultural Celebration 5 6
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4 Advocacy on Behalf of the Library/Knowledge of Local
and State Laws, and Support of Library Legislation
Staff shared important case studies and information about the challenges faced by our Library and institutions across the country – the Board provided feedback and discussed ways to overcome these challenges
Policy Review and Feedback
Board Members are asked to review Library policy updates and provide input on making those policies as clear, transparent, and beneficial to the community as possible 7 8
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5 2025 Library Highlights
Armchair Travelers Series
2025 Opportunities Expo
LinkedIn Profile Workshop
Under the Lens STEM Program
2025 Library Highlights
Verse on the Vine
The Storytime Band
9 10
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6 2025 Library Highlights
Parol Making Workshop Cunamacué Performance Korean Cultural Festival Granada High Hip Hop Club Performance Library Services Update
2025 - By the Numbers
11 12
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7 Library Services Update
2025 - By the Numbers (Cont’d)
Looking Forward – 2026 Workplan
Focus Areas
 Library Outreach in the Community – Take on an active role in the Library’s outreach and programs and events – this includes attending and participating in events as a representative of the Board, explaining roles as a member of the Board to community members, and making suggestions on new outreach efforts during meetings  Advocacy on Behalf of the Library – Take on an active role in advocating for the Library  Policy Review and Feedback – Help the Library by providing advisory input that will be used to refine and clarify public policies to ensure they are equitable and inclusive  Knowledge of Local and State Laws, and Support of Library Legislation – Work to gain additional information about laws that pertain to the operation of public libraries and to support library legislation
13 14
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8 Looking Forward – 2026 Workplan
Focus Areas (Cont’d)
 Public Engagement – Support the Library’s effort to engage with the community through promotion of the Strategic Plan Survey and the reporting of findings  Livermore Stories Live – Diversity Programming Support - support the Library’s goal of expanding diverse programming within the Library through promotion and engagement with local groups and individuals
 Policies in Plain Language Project – Support clarity and accessibility in Library policies by reviewing and providing feedback on new and updates policies Thank you!
15 16
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JANUARY 26, 2026 Minutes CM/75/1

DRAFT MINUTES

CITY COUNCIL
JANUARY 26, 2026
________________________________________________________________

CLOSED SESSION
CALL TO ORDER – The Closed Session of the City Council was called to order by Vice Mayor Kristie Wang at 6:30 pm, held in person at 1016 S. Livermore Avenue.

ROLL CALL – Present: Vice Mayor Kristie Wang, Council Members Ben Barrientos, Evan Branning, and Steven Dunbar.

Absent: Mayor John Marchand, excused.

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL
REGARDING CLOSED SESSION ITEM.

Vice Mayor Wang opened the public comment period.

There were no speakers, and the public comment period was closed.

1. ADJOURN TO CLOSED SESSION

1.1 Conference with Legal Counsel – Existing Litigation. To meet with legal counsel pursuant to Government Code section 54956.9(d)(1) to discuss litigation that has been formally initiated. One Case. Rojas v. AFF Trans, LLC, Eriksen v.

AFF Trans, LLC, Alameda County Superior Court Case No. RG21102542 (Two cases consolidated into one); City of Livermore v. The Superior Court of Alameda County, First District Court of Appeals Case No. A175197. ________________________________________________________________

REGULAR MEETING

2. CALL TO ORDER – The meeting of the City Council was called to order by Vice Mayor Kristie Wang at 7:00 pm, held in person at 1016 S. Livermore Avenue.

ROLL CALL – Present: Vice Mayor Kristie Wang, Council Members, Ben Barrientos, Evan Branning, and Steven Dunbar.

Absent: Mayor John Marchand, excused.

Item 6.1
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CM/75/2 Minutes JANUARY 26, 2026

PLEDGE OF ALLEGIANCE

REPORT OF ACTION TAKEN IN CLOSED SESSION
City Attorney Kim Cilley stated there was no reportable action.

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Presentation of Military Banners to Families.

Carl Brown, Public Works Director, gave a brief presentation and presented banners to families in attendance.

3.2 Alameda County Transportation Commission (ACTC) Rail Safety Enhancement Program – Phase A Project update presented by Angelina Leong, Principal Program Analyst.

Angelina Leong, Principal Program Analyst for ACTC gave a brief presentation.

4. ADVISORY BODY APPOINTMENTS – NONE

5. OPEN FORUM
Vice Mayor Wang opened the public comment period.

Joe Lee provided a comment.

Ann Butcher provided a comment.

Chirag Kathrani provided a comment.

There were no more speakers, and the public comment period was closed.

6. CONSENT CALENDAR
Vice Mayor Wang opened the public comment period.

There were no speakers, and the public comment period was closed.

ON THE MOTION OF COUNCIL MEMBER DUNBAR, SECONDED BY COUNCIL MEMBER BRANNING AND CARRIED ON A 4-0 VOTE, WITH MAYOR

MARCHAND ABSENT, THE CITY COUNCIL APPROVED THE CONSENT
CALENDAR.

6.1 Approval of draft minutes - January 12, 2026 Regular Meeting.

6.2 Resolution 2026-005 authorizing execution of a Memorandum of Understanding with Alameda County Transportation Commission and Item 6.1
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JANUARY 26, 2026 Minutes CM/75/3
Construction and Maintenance Agreements with Union Pacific Railroad and Alameda County Transportation Commission for the construction of the L Street and Junction Avenue railroad crossings as part of the Rail Safety Enhancement Program – Phase A Project of Alameda County Transportation Commission and Livermore SM2025-22.

6.3 Resolution 2026-006 authorizing execution of an agreement with Block by Block-CA, Inc. in an amount not to exceed $642,315 for FY 2025-26 and FY 2026- 27 to provide essential health and sanitation services through the Community Ambassador Program.

6.4 Resolution 2026-007 authorizing the allocation of General Funds and Social Opportunity Endowment Funds in the total amount of $255,578 for Fiscal Years 2025-27 and authorizing the execution of documents required to receive, use and distribute funds.

6.5 Resolution 2026-008 accepting the Annual Comprehensive Financial Report (ACFR) and Other Audit Reports for the Fiscal Year ended June 30, 2025.

7. PUBLIC HEARINGS – NONE

8. MATTERS FOR CONSIDERATION - NONE

9. COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, STAFF AND COUNCIL MEMBERS

THE MAYOR VICE MAYOR AND CITY COUNCIL MEMBERS PROVIDED A

SUMMARY OF RECENTLY ATTENDED EVENTS AND MEETINGS IN

ADDITION TO THE INFORMATION PROVIDED IN THE SUPPLEMENTAL PACKET. COUNCIL MEMBERS WHO DID NOT PROVIDE A SUMMARY IN THE SUPPLEMENTAL PACKET ARE INCLUDED BELOW.

California Teachers Association Council Member Branning discussed his attendance at the January 2026 State Council of Education

10. ADJOURNMENT – at 7:32 pm to a Regular City Council Meeting on Monday, February 9, 2026 at 7:00 pm, Civic Center Meeting Hall, City Council Chamber, 1016 S. Livermore Avenue.

APPROVED:

KRISTIE WANG, VICE MAYOR
ATTEST: ___

ASHLEY ZIEBA, ACTING CITY CLERK
Item 6.1
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450
Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event Type
(ex. board meeting or
ribbon cutting) Summary of Meeting or Event
Mayor Marchand 1/26/2026 City of Livermore
Tri-Valley advocacy in
conjunction with the U.S.

Conference of Mayors
Along with the Mayors of the Tri-Valley, we met with
Senators Schiff and Padilla as well as with staff from the offices of Congressman Garamendi, Swalwell, and
DeSaulnier. Also met with staff from HUD and DOT.

Mayor Marchand 1/28/2026 Daybreak Labs Board meeting
Approved end-of-year financials, elected new officers
and discussed future priorities and metrics. I was
elected Chairman of the Board. Dublin Council member
Kashef Qaadri is the new Vice Chair.

Mayor Marchand 1/28/2026 U.S. Conference of Mayors Winter meeting Co-chaired the Water Council and attended numerous
programs and workshops.

Mayor Marchand 2/2/2026 City of Livermore
Project Citizen forum at
Livermore High School
Participated in the discussion and answered questions
along with Pleasanton's Mayor Balch.

Mayor Marchand 2/3/2026 Chamber of Commerce Ribbon-cutting Welcomed the company, Johnny Fly, purveyor of
sunglasses and fine leather goods, to Livermore.

Mayor Marchand 2/4/2026 Livermore Chamber of Commerce Business Alliance Provided a summary of City activities.

Mayor Marchand 2/4/2026
Alameda County Local Agency
Formation Commission Commission Meeting
Approved 2 sets of minutes and the proposed
annexation of the Merritt Property in Pleasanton. Also
approved license agreement and MOU with the County.

Mayor Marchand 2/5/2026 City of Livermore TV30 Mayor's Report Provided an update on City activities.

Mayor Marchand 2/6/2026
San Joaquin Regional Rail
Commission Commission meeting
Approved several resolutions, the ridership and revenue reports, set future dates and times for meetings and
received the quarterly performance reports.

Mayor Marchand 2/7/2026 City of Livermore Quilt of Valor presentation Presented a Certificate of Recognition to former Marine, Larry Ulibarri commemorating his receiving a Quilt of
Valor and his 100th birthday.

Mayor Marchand 2/7/2026 Scouting America
Eagle Scout Court of
Honor Presented a Certificate of Recognition to Charlie Tang.

Mayor Marchand 2/9/2026
Alameda County Transportation
Commission Planning, Policy and
Legislative Committee Committee meeting
Received updates on the Federal, State and regional
legislative activities and on the Countywide Active
Transportation Plan.

Item 9.0
Council Reports
451
Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event
Type (ex. board
meeting or ribbon
cutting) Summary of Meeting or Event
Council Member Barrientos 2/7/2026
Bay East Association of
Realtors
Awards and
installation of officers
Simple awards and installation of the
organization’s officers
Item 9.0
Council Reports
452
Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event Type
(ex. board meeting or
ribbon cutting)
Council Member Branning 1/29/2026 Uncle Credit Union Ribbon Cutting Council Member Branning 2/2/2026
Livermore Amador Valley Transit
Authority Board Meeting
Council Member Branning 2/4/2026 Livermore Valley Arts Chairs mixer Item 9.0
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Council Member
Date of
Meeting or
Event Committee or Organization
Meeting or Event Type
(ex. board meeting or
ribbon cutting) Summary of Meeting or Event
Council Member Dunbar 2/3/2026 Johnny Fly / Chamber of Commerce Grand Opening Council Member Dunbar 2/7/2026 Quilts of Valor
Quilt for a Veteran
Presentation and birthday
party Larry Ulibarri's 100th Birthday
Item 9.0
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Livermore City CouncilFebruary 9, 2026

Livermore City Council
February 9, 2026