Livermore City Council
February 9, 2026

CITY COUNCIL
AGENDA
MONDAY, FEBRUARY 9, 2026
REGULAR MEETING – 7:00 PM
CLOSED SESSION - 6:30 PM

MEETING PARTICIPATION INFORMATION CAN BE FOUND AT THE END OF THE AGENDA

CIVIC CENTER MEETING HALL

CITY COUNCIL CHAMBER
1016 S. LIVERMORE AVENUE
CITY OF LIVERMORE YOUTUBE CHANNEL:
https://www.youtube.com/c/CityofLivermoreCalifornia
TV29:

Comcast TV Channel 29
tv29live.org
John P Marchand, Mayor
Kristie Wang, Vice Mayor
Ben Barrientos, Council Member
Evan Branning, Council Member
Steven Dunbar, Council Member
Livermore City Council Agenda February 9, 2026
1 1. CLOSED SESSION - 6:30 PM
Roll Call
Opportunity for the the Public to Address City Council Regarding Closed Session Items Adjourn to Closed Session
Note: This Closed Session my be continued to the end of the Regular Meeting.

1.1 Conference with Legal Counsel – Existing Litigation. To meet with legal counsel pursuant to Government Code section 54956.9(d)(1) to discuss litigation that has been formally initiated.

One Case.

Move Eden Housing v. City of Livermore, Alameda County Superior Court Case No. 22CV015399; First District Court of Appeals Case Nos. A167346 and A171937; California Supreme Court Case No. S293996.

2. CALL TO ORDER

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Presentation of the 2025 Beautification Awards for Community Service.

Recommendation:

Staff recommends City Council accept the Beautification Awards for Community Service presentation.

Staff Report

3.2 Library Board of Trustees annual update presented by 2025 Chair Lainie Pascall.

Recommendation:

Staff recommends the City Council accept the Library Board of Trustees annual update.

Staff Report

3.3 Proclamation declaring February 2026 as American Heart Month, presented to Padmaja Vasireddy, Community Impact Director, American Heart Association.

Recommendation:

Staff recommends City Council declare February 2026 as American Heart Month.

ROLL CALL
Council Member Ben Barrientos
Council Member Evan Branning
Council Member Steven Dunbar
Vice Mayor Kristie Wang
Mayor John Marchand

PLEDGE OF ALLEGIANCE

REPORT OF ACTION TAKEN IN CLOSED SESSION
Livermore City Council Agenda February 9, 2026
2 Staff Report
Attachments:

1. Proclamation

4. ADVISORY BODY APPOINTMENTS - NONE

5. OPEN FORUM
In conformance with the Brown Act, no City Council action can occur on items presented during Open Forum.

To provide public comment in person, please submit a speaker card. When your name is called, walk to the lectern to address City Council.

Comments are limited to a maximum of 3 minutes per person, per item. The Mayor may reduce the amount of time based on the number of persons wishing to speak.

Open Forum will conclude after 30 minutes; however, if there are additional speakers, Open Forum will reconvene before the meeting adjourns.

6. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input must submit a speaker card found at the entrance of the Council Chambers. A speaker is limited to a single comment with a maximum of three minutes for the entire Consent Calendar. If Consent Calendar items are pulled for discussion by the City Council, a speaker will be allowed one comment per item on the items pulled for discussion and a separate comment for the remaining Consent Calendar.

6.1 Approval of draft minutes - January 26, 2026 Regular Meeting.

Recommendation:

Staff recommends the City Council approve the draft minutes.

Staff Report
Attachments:

1. DRAFT 2026-01-26

6.2 Resolution awarding and authorizing the execution of an agreement with Daystar Mechanical LLC d/b/a Daystar Solar for solar panel maintenance, repair, cleaning, and reporting services in an amount not-to-exceed $750,000 for a five-year term ending February 28, 2031.

Recommendation:

Staff recommends the City Council adopt a resolution awarding and authorizing execution of an agreement with Daystar Mechanical LLC d/b/a Daystar Solar (Daystar Solar) for solar panel maintenance, repair, cleaning, and reporting in an amount not-to-exceed $750,000 for a five-year term ending February 28, 2031.

Staff Report
Attachments:

1. Resolution
Livermore City Council Agenda February 9, 2026
3 2. Exhibit A - Agreement

6.3 Resolution approving an exception to the Livermore Municipal Code bidding requirements and authorizing sole sourcing of specific EleMech, Inc. Portalogic FS-22 brand of Bulk Water Fill Station for the construction of the Water Reclamation Plant Recycled Water Fill Station Project WW202527.

Recommendation:

The City Engineer recommends the City Council adopt a resolution:

1. Authorizing sole sourcing EleMech, Inc. Portalogic FS-22 Bulk Water Fill Stations for the construction of the Water Reclamation Plant (WRP) Recycled Water Fill Station Project WW202527;

2. Approving, per the recommendation of the City Engineer, an exception to the bidding requirement contained in the Livermore Municipal Code Section 2.68.550(C), because there is no competitive advantage to be gained by inviting bids and the City Engineer has determined that the supplies and equipment are unique and available from a sole source; and

3. Authorizing the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of the resolution.

Staff Report
Attachments:

1. Location Map

2. Portalogic FS-22 Fill Station Equipment Sheet

3. Resolution

6.4 Resolution authorizing the execution of first amendments to the Fiscal Year 2018 and Fiscal Year 2020 HOME Investment Partnership grant agreements with Alameda County to extend the terms of the agreements.

Recommendation:

Staff recommends the City Council adopt a resolution authorizing the City Manager to execute first amendments to the FY 2018 and FY 2020 HOME Investment Partnership (HOME) grant agreements with Alameda County to extend the terms of the agreements to the following:

1. FY 2018 HOME Grant Agreement- extend term of the agreement to June 30, 2026

2. FY 2020 HOME Grant Agreement- extend term of the agreement to December 31, 2026 Staff Report
Attachments:

1. Resolution

2. Exhibit A - First Amendment- FY 2018 HOME Grant Agreement (C-17271)

3. Exhibit B - First Amendment- FY 2020 HOME Grant Agreement (C-20485)

6.5 Resolution approving the naming of the Community Meeting Room at the Livermore Railroad Depot in honor of Alan Frank.

Recommendation:

Staff recommends the City Council approve the resolution to name the newly renovated Livermore City Council Agenda February 9, 2026
4 Community Meeting Room at the Livermore Railroad Depot in honor of Alan Frank. The Railroad Depot building and land is owned by the City of Livermore and is located at 2500 Railroad Avenue at the Livermore Transit Center.

Staff Report
Attachments:

1. Resolution

6.6 Resolution authorizing the execution of Project and Program Grant Agreements with East Bay Holocaust Education Center in the amount of $10,000, Las Positas College in the amount of $10,000, Livermore-Amador Symphony in the amount of $8,579, Livermore Art Association in the amount of $9,000, Livermore Valley Opera in the amount of $10,000, and Shruti Abhishek Dance in the amount of $8,000, consistent with the City's Public Art Policy.

Recommendation:

The Commission for the Arts and staff recommend the City Council adopt a resolution authorizing the City Manager to execute the following Project and Program Grant Agreements:

1. East Bay Holocaust Education Center, in the amount of $10,000 for "Violins of Hope" free exhibits and community education.

2. Las Positas College, in the amount of $10,000 for a literary arts festival.

3. Livermore-Amador Symphony, in the amount of $8,579 for "Spring Awakenings" concert and display.

4. Livermore Art Association, in the amount of $9,000 for the Spring Arts program

5. Livermore Valley Opera, in the amount of $10,000 for an education and community engagement program.

6. Shruti Abhishek Dance, in the amount of $8,000 for a free cultural and education program for youth.

Staff Report
Attachments:

1. Resolution

2. Exhibit A - East Bay Holocaust Education Center Grant Agreement

3. Exhibit B - Las Positas College Grant Agreement

4. Exhibit C - Livermore-Amador Symphony Grant Agreement

5. Exhibit D - Livermore Art Association Grant Agreement

6. Exhibit E - Livermore Valley Opera Grant Agreement

7. Exhibit F - Shruti Abhishek Dance Grant Agreement

7. PUBLIC HEARINGS - NONE

8. MATTERS FOR CONSIDERATION - NONE

9. COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, AND COUNCIL MEMBERS

10. ADJOURNMENT
To a Regular City Council meeting on Monday, February 23, 2026 at 7:00 pm, Civic Center Meeting Hall, City Council Chamber, 1016 S. Livermore Avenue.

Livermore City Council Agenda February 9, 2026
5 11. SUPPLEMENTAL MATERIALS

11.1 Supplemental materials received prior to the meeting.

Staff Report
Attachments:

1. Supplemental Materials

12. HOW TO PARTICIPATE IN YOUR CITY COUNCIL MEETING
You can participate in the meeting in a number of ways:

Open Forum is an opportunity for the public to speak regarding items not listed on the agenda. Speakers are limited to a maximum of 3 minutes per person. To address the City Council in person, you must submit a speaker card to the City Clerk prior to the start of that item. Please note that the City Council is prohibited by State law from taking action on any items that are not listed on the agenda. However, if your item requires action, the City Council may place it on a future agenda or direct staff to work with you and/or report to the City Council on the issue.

Public Hearings - The topic of the hearing is typically summarized by staff, followed by a presentation by the applicant, and questions from the City Council. The Mayor will then open the hearing to the public and offer an opportunity for public comments. Speakers are limited to a maximum of 3 minutes per person. To address the City Council in person, you must submit a speaker card to the City Clerk prior to the start of the presentation of the item.

Other Agenda Items are also open for public input including Advisory Body Appointments, Consent Calendar, or Matters for Consideration items. These comments are also subject to the 3-minute limit. Public comment is not accepted on Proclamations and Presentations.

Special Meetings, Workshops - The public will have the opportunity to address the City Council regarding the item that is the subject of the special meeting or workshop. Public comments are limited to a maximum of 3 minutes per person.

Platforms to Participate in Meetings:

Submission of Comments Prior to the Meeting:

Email Comments may be submitted by the public to the City Clerk’s Office ([email protected]). Items received no later than 12:00 pm on the day of the meeting will be provided to the City Council and available on the City website prior to the meeting. These items will NOT be read into the record.
eComments may be submitted by the public using the eComment link here. Comments may be up to 1000 characters in length and will be accepted up until 4:00 pm the day of the meeting. These items will NOT be read into the record and are viewable by the City Council and the public upon submittal.

Submission of Comments During the Meeting:

Livermore City Council Agenda February 9, 2026
6 Speakers are limited to a maximum of 3 minutes per person. To submit a comment you must complete a speaker card for each item. Speaker cards are available in the Civic Center Meeting Hall lobby. Indicate on the card the item number you wish to comment on and submit the card directly to the City Clerk prior to the start of the item. Please note that the City Council is prohibited by State law from taking action on any items that are not listed on the agenda.

However, if your item requires action, the City Council may place it on a future agenda or direct staff to work with you and/or report to the City Council on the issue.

The City will be using YouTube and TV29 as two tools to provide the public access to view City Council meetings. No public comment will be accepted via YouTube.

TV29: tv29live.org Comcast Cable 29
YouTube: http://youtube.com/c/CityofLivermoreCalifornia If you would like to deliver written materials to the City Council as part of your public comment, please provide 10 copies to the City Clerk with your speaker card.

The City Council Agenda and Agenda Reports are prepared by City staff and are available for public review on Tuesday evening, six days prior to the City Council meeting in the Civic Center Library, 1188 South Livermore Avenue, Livermore, and at the City Clerk’s Office, 1052 South Livermore Avenue, Livermore. The Agenda is also available on the City’s website, http://LivermoreCA.gov/agenda.

Under Government Code §54957.5, any supplemental material distributed to the members of the City Council after the posting of this agenda will be available for public review in the City Clerk’s Office, 1052 South Livermore Avenue, Livermore, and included in the agenda packet available on the City’s web site at http://LivermoreCA.gov/agenda.

PURSUANT TO TITLE II OF THE AMERICANS WITH DISABILITIES ACT (CODIFIED AT 42 UNITED STATES CODE SECTION 12101 AND 28 CODE OF FEDERAL REGULATIONS PART 35), AND SECTION 504 OF THE REHABILITATION ACT OF 1973, THE CITY OF

LIVERMORE DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, RELIGION,

NATIONAL ORIGIN, ANCESTRY, SEX, DISABILITY, AGE OR SEXUAL ORIENTATION IN THE PROVISION OF ANY SERVICES, PROGRAMS, OR ACTIVITIES. TO ARRANGE AN

ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS PUBLIC MEETING, PLEASE CONTACT THE ADA COORDINATOR AT [email protected] OR CALL (925) 960-4170 (VOICE) OR (925) 960- 4104 (TDD) AT LEAST THREE (3) BUSINESS DAYS IN ADVANCE OF THE MEETING.

Livermore City Council Agenda February 9, 2026
7 CITY COUNCIL STAFF REPORT ITEM NO. 3.1
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Carl Brown, Public Works Director
SUBJECT: Presentation of the 2025 Beautification Awards for Community Service.

RECOMMENDED ACTION
Staff recommends City Council accept the Beautification Awards for Community Service presentation.

DECISION TYPE
Not Applicable

SUMMARY

DISCUSSION

ATTACHMENTS
Prepared by: Marisa Gan
Management Analyst II
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
8 CITY COUNCIL STAFF REPORT ITEM NO. 3.2
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Anwan Baker, Library Director
SUBJECT: Library Board of Trustees annual update presented by 2025 Chair Lainie Pascall.

RECOMMENDED ACTION
Staff recommends the City Council accept the Library Board of Trustees annual update.

DECISION TYPE
Not Applicable

SUMMARY

DISCUSSION

ATTACHMENTS
Prepared by: Allen McFarland
Management Analyst II
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
9 CITY COUNCIL STAFF REPORT ITEM NO. 3.3
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Marianna A. Burch, City Manager
SUBJECT: Proclamation declaring February 2026 as American Heart Month, presented to Padmaja Vasireddy, Community Impact Director, American Heart Association.

RECOMMENDED ACTION
Staff recommends City Council declare February 2026 as American Heart Month.

DECISION TYPE
Not Applicable

SUMMARY

DISCUSSION

ATTACHMENTS

1. Proclamation
Prepared by: Deborah Davis
Executive Assistant
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
10 11
CITY COUNCIL STAFF REPORT ITEM NO. 6.1
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Marianna A. Burch, City Manager
SUBJECT: Approval of draft minutes - January 26, 2026 Regular Meeting.

RECOMMENDED ACTION
Staff recommends the City Council approve the draft minutes.

DECISION TYPE
Administrative

SUMMARY

DISCUSSION

ATTACHMENTS

1. DRAFT 2026-01-26
Prepared by: Ashley Zieba
Acting City Clerk
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
12 JANUARY 26, 2026 Minutes CM/75/1

DRAFT MINUTES

CITY COUNCIL
JANUARY 26, 2026
________________________________________________________________

CLOSED SESSION
CALL TO ORDER – The Closed Session of the City Council was called to order by Vice Mayor Kristie Wang at 6:30 pm, held in person at 1016 S. Livermore Avenue.

ROLL CALL – Present: Vice Mayor Kristie Wang, Council Members Ben Barrientos, Evan Branning, and Steven Dunbar.

Absent: Mayor John Marchand, excused.

OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL
REGARDING CLOSED SESSION ITEM.

Vice Mayor Wang opened the public comment period.

There were no speakers, and the public comment period was closed.

1. ADJOURN TO CLOSED SESSION

1.1 Conference with Legal Counsel – Existing Litigation. To meet with legal counsel pursuant to Government Code section 54956.9(d)(1) to discuss litigation that has been formally initiated. One Case. Rojas v. AFF Trans, LLC, Eriksen v.

AFF Trans, LLC, Alameda County Superior Court Case No. RG21102542 (Two cases consolidated into one); City of Livermore v. The Superior Court of Alameda County, First District Court of Appeals Case No. A175197. ________________________________________________________________

REGULAR MEETING

2. CALL TO ORDER – The meeting of the City Council was called to order by Vice Mayor Kristie Wang at 7:00 pm, held in person at 1016 S. Livermore Avenue.

ROLL CALL – Present: Vice Mayor Kristie Wang, Council Members, Ben Barrientos, Evan Branning, and Steven Dunbar.

Absent: Mayor John Marchand, excused.

ATTACHMENT 1
13 CM/75/2 Minutes JANUARY 26, 2026

PLEDGE OF ALLEGIANCE

REPORT OF ACTION TAKEN IN CLOSED SESSION

City Attorney Kim Cilley stated there was no reportable action.

3. PROCLAMATIONS AND PRESENTATIONS

3.1 Presentation of Military Banners to Families.

Carl Brown, Public Works Director, gave a brief presentation and presented banners to families in attendance.

3.2 Alameda County Transportation Commission (ACTC) Rail Safety Enhancement Program – Phase A Project update presented by Angelina Leong, Principal Program Analyst.

Angelina Leong, Principal Program Analyst for ACTC gave a brief presentation.

4. ADVISORY BODY APPOINTMENTS – NONE

5. OPEN FORUM
Vice Mayor Wang opened the public comment period.

Joe Lee provided a comment.

Ann Butcher provided a comment.

Chirag Kathrani provided a comment.

There were no more speakers, and the public comment period was closed.

6. CONSENT CALENDAR
Vice Mayor Wang opened the public comment period.

There were no speakers, and the public comment period was closed.

ON THE MOTION OF COUNCIL MEMBER DUNBAR, SECONDED BY COUNCIL MEMBER BRANNING AND CARRIED ON A 4-0 VOTE, WITH MAYOR

MARCHAND ABSENT, THE CITY COUNCIL APPROVED THE CONSENT
CALENDAR.

6.1 Approval of draft minutes - January 12, 2026 Regular Meeting.

6.2 Resolution 2026-005 authorizing execution of a Memorandum of Understanding with Alameda County Transportation Commission and ATTACHMENT 1
14 JANUARY 26, 2026 Minutes CM/75/3
Construction and Maintenance Agreements with Union Pacific Railroad and Alameda County Transportation Commission for the construction of the L Street and Junction Avenue railroad crossings as part of the Rail Safety Enhancement Program – Phase A Project of Alameda County Transportation Commission and Livermore SM2025-22.

6.3 Resolution 2026-006 authorizing execution of an agreement with Block by Block-CA, Inc. in an amount not to exceed $642,315 for FY 2025-26 and FY 2026- 27 to provide essential health and sanitation services through the Community Ambassador Program.

6.4 Resolution 2026-007 authorizing the allocation of General Funds and Social Opportunity Endowment Funds in the total amount of $255,578 for Fiscal Years 2025-27 and authorizing the execution of documents required to receive, use and distribute funds.

6.5 Resolution 2026-008 accepting the Annual Comprehensive Financial Report (ACFR) and Other Audit Reports for the Fiscal Year ended June 30, 2025.

7. PUBLIC HEARINGS – NONE

8. MATTERS FOR CONSIDERATION - NONE

9. COUNCIL COMMITTEE REPORTS AND MATTERS INITIATED BY CITY

MANAGER, CITY ATTORNEY, STAFF AND COUNCIL MEMBERS

THE MAYOR AND CITY COUNCIL MEMBERS PROVIDED A SUMMARY OF

RECENTLY ATTENDED EVENTS AND MEETINGS IN ADDITION TO THE INFORMATION PROVIDED IN THE SUPPLEMENTAL PACKET. COUNCIL

MEMBERS WHO DID NOT PROVIDE A SUMMARY IN THE SUPPLEMENTAL PACKET ARE INCLUDED BELOW.

California Teachers Association Council Member Branning discussed his attendance at the January 2026 State Council of Education

10. ADJOURNMENT – at 7:32 pm to a Regular City Council Meeting on Monday, February 9, 2026 at 7:00 pm, Civic Center Meeting Hall, City Council Chamber, 1016 S. Livermore Avenue.

APPROVED:

KRISTIE WANG, VICE MAYOR
ATTEST: ___

ASHLEY ZIEBA, ACTING CITY CLERK
ATTACHMENT 1
15 CITY COUNCIL STAFF REPORT ITEM NO. 6.2
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Carl Brown, Public Works Director
SUBJECT: Resolution awarding and authorizing the execution of an agreement with Daystar Mechanical LLC d/b/a Daystar Solar for solar panel maintenance, repair, cleaning, and reporting services in an amount not-to-exceed $750,000 for a five-year term ending February 28, 2031.

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution awarding and authorizing execution of an agreement with Daystar Mechanical LLC d/b/a Daystar Solar (Daystar Solar) for solar panel maintenance, repair, cleaning, and reporting in an amount not-to-exceed $750,000 for a five-year term ending February 28, 2031.

DECISION TYPE
Administrative

SUMMARY
On October 7, 2025, City staff issued a Request for Proposal for solar panel maintenance, repair, cleaning, and reporting. Two service providers responded. Staff have completed their review of the proposals received and recommends awarding and executing the contract to Daystar Solar.

DISCUSSION
The Maintenance Division of the Public Works Department is tasked with maintaining and repairing the solar arrays that were installed in 2012 at the Civic Center campus, the Maintenance Service Center, and the Livermore Municipal Airport. The three solar arrays comprise a total of 5,676 solar panels and have a combined capacity of up to 1,440 kilowatts serving the three City facilities. The solar arrays require cleaning on an annual basis along with preventative and as needed maintenance to sustain energy production and maintain the infrastructure.

The City received two proposals and the proposed pricing is summarized in the table below. 16 Daystar Solar Opterra
Annual Pricing Year 1 $56,400 $55,859
Annual Pricing Year 2 $58,030 $58,652
Annual Pricing Year 3 $59,707 $61,585
Annual Pricing Year 4 $61,432 $64,664
Annual Pricing Year 5 $63,208 $67,897
Journeyman Hourly Rate $121.33 $185.00
Apprentice Hourly Rate $106.30 $154.00
Total scheduled service value of the agreement through the 5-year term is $298,777, leaving $451,223 for on-call services and repairs.

The service provider selection process included a thorough review of the proposals and reference checks. The criteria used for evaluation included:
• The qualifications, capacity, and skill of the proposer to provide the required services; • The proposed costs of the required services; and,
• Ability of the proposer to provide services and materials in a timely manner.

Daystar Solar was the lowest bid and represents the best value bid as they have a demonstrated record of providing quality service to public agencies and have the knowledge, expertise, and staffing to meet the needs of the City of Livermore.

Staff recommends the City accept the bid from Daystar Solar and award and execute a contract to Daystar Solar beginning on February 15, 2026, through February 28, 2031.

FISCAL AND ADMINISTRATIVE IMPACT
The flat rate annual cost of this contract is $56,400 in Year 1 and additional costs for on-call repairs as needed are allocated in Fund 740, Facilities Rehabilitation Program. Funding for on-call services are available in the Capital Improvement Program budget and the Facilities Rehabilitation Program operating budget as needed. Costs will be programmed into the operating budget for future fiscal years. Cost savings will be realized with reduced energy costs over the life of the agreement.

COMMUNITY PILLAR
5: A City That Works
GOAL
14: Develop, operate, and maintain the City’s infrastructure

ATTACHMENTS

1. Resolution

2. Exhibit A - Agreement
17 Prepared by: Marisa Gan
Management Analyst II
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
18 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AWARDING AND AUTHORIZING THE EXECUTION

OF AN AGREEMENT WITH DAYSTAR MECHANICAL LLC D/B/A

DAYSTAR SOLAR FOR SOLAR PANEL MAINTENANCE, REPAIR,
CLEANING, AND REPORTING SERVICES IN AN AMOUNT NOT-TOEXCEED $750,000 FOR A FIVE-YEAR TERM ENDING FEBRUARY 28, 2031
The Maintenance Division of the Public Works Department is tasked with maintaining and repairing the solar arrays that were installed in 2012 at the Civic Center Campus, the Maintenance Service Center, and the Livermore Municipal Airport. The solar arrays require regular cleaning and maintenance to sustain energy production.

The City of Livermore issued a Request for Proposals for solar panel maintenance, repair, cleaning, and reporting services. Two proposals were submitted.

Daystar Mechanical LLC d/b/a Daystar Solar submitted the lowest bid and was selected as the best value bidder for these services because of its experience, knowledge, expertise, and ability to meet the needs of the City.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore that it:

1. Awards to Daystar Mechanical LLC d/b/a Daystar Solar the agreement, attached hereto as Exhibit A, for solar panel maintenance, repair, cleaning, and reporting services, in an amount not-to-exceed $750,000 for a term of approximately five years.

2. Authorizes the City Manager, or her designee, to execute an agreement with Daystar Mechanical LLC d/b/a Daystar Solar, attached hereto as Exhibit A, for solar panel maintenance, repair, cleaning, and reporting services, in an amount not-toexceed $750,000 for a term of approximately five years.

3. Authorizes the City Manager, or her designee, to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution, including approving minor changes to the proposed agreement.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on February 9, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
19 2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Molly O’Toole
Amy Heavener Molly A. O’ Toole
City Clerk Assistant City Attorney
Exhibit A – Agreement with Daystar Mechanical LLC d/b/a Daystar Solar 20

25-800

AGREEMENT FOR SERVICES
THIS AGREEMENT is made and entered into this day of , 20 , by and between the City of Livermore (“City”), a municipal corporation, and Daystar Mechanical LLC d/b/a Daystar Solar (“Contractor”), a California limited liability company.

RECITALS
City requires solar panel maintenance, repair, cleaning, and reporting services.

Contractor represents and warrants that it possesses the distinct skills, qualifications, experience, and resources necessary to timely perform the services described in this Agreement. Contractor acknowledges City has relied upon these representations and warranties as inducement to award this Agreement to Contractor.

AGREEMENT
NOW, THEREFORE, City and Contractor hereby agree that the aforementioned recitals are true and correct and further agree as follows:

1. Retention as Contractor. City hereby retains Contractor, and Contractor hereby accepts such engagement, to perform the Services described and defined below in Section 3 Description of Services subject to the terms and conditions in this Agreement.

2. Relationship of Parties – Independent Contractors.
(a) The relationship of the parties shall be that of independent contractors.

Contractor is and shall at all times remain as to City a wholly independent contractor during the term of this Agreement.
(b) Contractor and its personnel performing the Services on behalf of Contractor are not City officers or employees. Contractor’s personnel shall at all times be under Contractor’s exclusive direction, control, supervision, and management.

Contractor, at its own cost and expense, is responsible for all workers compensation insurance, withholding taxes, unemployment insurance, and any other employer obligations associated with the delivery of the Services by Contractor’s personnel. (c) Contractor and its personnel providing the Services shall not qualify for or become entitled to, and hereby waive any claims to, any compensation, benefit, or any incident in employment by City, including but not limited to enrollment in the California Public Employees Retirement System (PERS) as an employee of City and any entitlement to any contribution to be paid by City for employer contributions or employee contributions for PERS benefits.
(d) Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contractor shall not incur or have the power to incur any debt, obligation, or liability whatsoever against City, and shall have no authority, express or implied, to bind City to any obligation whatsoever. "!



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EXHIBIT A
21

3. Description of Services. Contractor shall provide the services described in the recitals and more particularly set forth in Exhibit A Scope of Work, which are collectively defined as “the Services” for the purposes of this Agreement.

4. Contractor’s Responsibilities. Contractor, at its own cost and expense, shall:
(a) Coordinate the Services with Jason Calkins, Public Works Supervisor - Facilities (“Project Manager”), or such other person designated as the Project Manager by City;
(b) At all times faithfully, competently, and diligently perform the Services to the best of its ability, experience, and talent in a courteous manner commensurate with industry, trade, and community standards. Consultant shall follow the highest industry standards when performing the Services required hereunder and covenants that all goods, materials, and equipment will be both of good quality as well as fit for the purpose intended. For the purposes of this Agreement the phrase “highest industry standards” means those standards recognized by one or more first-class contractors performing similar Services under similar circumstances within City’s region; (c) Provide the resources and assign competent Contractor personnel necessary to complete the Services in a timely manner;
(d) Immediately remove and replace, without any cost to City, any member of Contractor’s personnel providing the Services to City, in its sole discretion and at any time during this Agreement, directs Contractor to remove and replace, and City agrees to advise Contractor of the reason for the direction for the removal and replacement; (e) Provide all facilities, goods, materials, and equipment that may be necessary for Contractor’s personnel to provide the Services; (f) Obtain and keep in effect during the term of this Agreement all necessary licenses, permits, qualifications, insurance, and approvals legally required and required by trade, craft, or classification for Contractor to provide the Services, including obtaining a business license from the City of Livermore, and keep them all in effect for the term of this Agreement;
(g) Obtain and complete the appropriate City forms for the City to pay Contractor electronically via the Automated Clearing House (ACH). Those forms may be obtained by email at [email protected] or by calling Accounts Payable staff at (925) 960-4345. If Contractor opts-out of electronic payment, it must likewise complete the appropriate City forms that can be obtained from those same sources for payment by check. The authority granted by those forms will remain in force and effect until the City receives written notification of changes, which changes shall not take effect for at least ten business days to afford City a reasonable opportunity to act; (h) Provide City with a complete Request for Taxpayer Identification Number and Certification Form W-9 using the form most recently issued by the Internal Revenue Service;
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(i) Comply with all applicable state and federal laws, as well as Alameda County and City of Livermore ordinances, regulations, and adopted codes, when providing the Services;
(j) Only invoice City for the Services rendered. Contractor’s invoice shall be in writing and describe the Services performed for the payment requested, and if requested by the Project Manager, Contractor shall certify the correctness of any invoice or invoices for Services provided. Contractor shall not submit an invoice to City more frequently than once a calendar month;
(k) Keep and maintain invoices and records related to the Services in an organized manner. At a minimum, the records must be kept for at least three years from the date of City’s final payment to Contractor and must include time sheets, work progress reports, and other documentation to adequately explain all the Services invoiced for payment. Contractor shall make the invoices and records immediately available to City upon delivery of a written request to examine, audit, or copy them at City’s place of business during normal business hours. Contractor shall give City 30 calendar-days’ written notice prior to destroying the invoices and records and allow City an opportunity to take possession. If City wants to take possession, then Contractor and City shall coordinate delivery of the invoices and records to City in the most efficient manner possible;
(l) Be available to the Project Manager, City staff, and other parties referred to Contractor by the Project Manager to answer questions or inquiries related to the Services or invoices;
(m) Prepare and submit a written report to the Project Manager, within three business-days of the Project Manager’s written request, that identifies the Services completed and in progress, the charges incurred to date, and the anticipated cost to complete the remaining Services;
(n) Correct all errors in the Services. If Contractor fails to make such correction in a timely manner, then City may make the correction and then charge the cost thereof to Contractor or deduct that cost from the compensation payable to Contractor; and, (o) Comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA, when providing the Services.

5. Taxes, Fees and Assessments. Contractor is solely responsible for the payment of any taxes, fees, assessments, and other charges, including penalties and interest, that may be imposed by law and arise from or incurred by Contractor’s performance of the Services. Contractor shall defend, indemnify, and hold harmless the Indemnified Parties defined in Section 20 below against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against Contractor. The indemnity in this Section 5 are in addition to and do not in any way limit Contractor’s obligations in Section 20 below
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6. Prevailing Wages.
(a) Contractor is aware of the requirements of Chapter 1 of Part 7 of Division 2 of the California Labor Code and applicable regulations (collectively “Prevailing Wage Laws”) that require the payment of prevailing wage rates (§§ 1771, 1774, and 1775), employment of apprentices (§§ 1777.5 and 1775.6), certified payroll records (§ 1776), hours of labor (§§ 1813 and 1815), registration and debarment of contractors and subcontractors (§ 1777.1), and the performance of other requirements on public works and maintenance projects as defined the Prevailing Wage Laws. (b) The prevailing wage rates for crafts, classifications, and types of workers are available online at http://www.dir.ca.gov/DLSR, and Contractor is responsible for determining whether the workers are entitled to the payment of prevailing wages and Contractor must pay no less than the specified rates to all entitled workers performing the Services. The schedule of per diem wages is based upon a working day of eight hours.

The rate for holiday and overtime work must be at least time and one-half. (c) Contractor shall ensure that all work for compensation is taken in compliance with the requirements of the Prevailing Wage Laws including but not limited to hours of labor, nondiscrimination, payroll records, apprentices, worker’s compensation and prevailing wages.
(d) If any violation of prevailing wage law associated with this Agreement is deemed to have occurred by any court or administrative authority, Contractor shall forfeit to the City, as a penalty, the sum of fifty dollars ($50.00) for each calendar day, or portion thereof, for each laborer, worker, or mechanic employed, paid less than the applicable prevailing rates for any work done to accomplish the purposes of this Agreement. (e) Work on public works and maintenance projects as defined by the Prevailing Wage Laws is subject to compliance monitoring and enforcement by the California Department of Industrial Relations pursuant to California Labor Code section 1771.4. No contractor may be awarded a contract for public works and maintenance projects as defined by the Prevailing Wage Laws unless currently registered with the California Department of Industrial Relations pursuant to California Labor Code section 1725.5.
(f) Contractor agrees to indemnify, defend, and hold City harmless from any claim that prevailing wages should have been paid, and Contractor shall be liable for the payment of the same and penalties thereon. It is Contractor’s responsibility to be familiar with the California Labor Code and the Prevailing Wages Laws, and failure or neglect of Contractor to understand the California Labor Code shall and Prevailing Wage Laws in no way relieve Contractor from any obligations thereunder or under this Agreement. (g) Contractor acknowledges that failure to pay prevailing wages to an entitled worker performing the Services may result in the Contractor being ineligible to contract with City.
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7. Familiarity with Services. Contractor represents that it: (i) has thoroughly investigated and considered the Services to be performed; (ii) has carefully considered how the Services should be performed; and, (iii) fully understands the facilities, difficulties, and restrictions associated with performing the Services. If Services involve work on City property, Contractor further represents that it has investigated the property and is fully acquainted with its condition. If Contractor discovers any latent or unknown conditions that materially affect performance of the Services, then Contractor shall immediately notify City of such discovery and shall not proceed with the Services except at Contractor’s risk until Contractor receives written instructions from the Project Manager.

8. Service Warranties.
(a) Contractor warrants that it possesses all capital and other equipment, labor, goods, materials, supplies, and licenses necessary to carry out and complete the Services in compliance with any and all federal, state, county, and city laws, ordinances, and regulations.
(b) Contractor warrants, in addition to all warranties provided or implied by law or public policy, that all Services (including but not limited to all goods, materials, and equipment supplied by the Services) shall be free from defects in design and workmanship. During the term of this Agreement and for one year following its completion, expiration, or termination, Contractor agrees to replace or repair any Services (including but not limited to all goods, materials, and equipment supplied by the Services) that fail due to defects in material or workmanship, which replacement or repair shall be completed by Contractor within 30 days of notice of the failure by City.

9. Safety Provisions. Contractor shall conform to the rules and regulations pertaining to safety established by Occupational Safety & Health Administration (OSHA) and the California Division of Industrial Safety.

10. Preservation of City Property. Contractor shall provide, install, and utilize suitable safeguards, approved by City, to protect City property from injury or damage when providing the Services. If City property is injured or damaged as a result of Contractor’s Services, then the Contractor shall, at its own cost and expense, replace or restore that property to a condition as good as when Contractor began providing the Services, which work shall be completed within a reasonable time. In all situations arising out of this Agreement, City and Contractor shall attempt to avoid and minimize the damages resulting from the conduct of the other party.

11. Inspection. Contractor shall furnish City every reasonable opportunity for City to ascertain that the Services by Contractor are being performed in accordance with the requirements and intentions of this Agreement. All work performed and all goods, materials, and equipment provided shall be subject to City inspection and approval. City inspection of such work, goods, materials, and equipment shall not relieve Contractor of any of its obligations to fulfill the requirements in this Agreement.

12. Audit. In addition to the requirements in Section 4(k) above, Contractor shall maintain, in accordance with generally accepted accounting principles, complete and accurate records of all activities and operations relating to this Agreement. Records, including but not limited to, timecards, employment records, work progress reports, "!



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EXHIBIT A
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reimbursements, invoices, project records, proprietary data and information, as well as licensed software and any electronic records shall be kept for a period of three years after the date of final payment to Contractor. Contractor agrees that City, or its authorized representative, shall have the right to examine, audit, excerpt, copy, or transcribe any of Contractor’s records pertaining to this Agreement at any time during normal business hours. Contractor shall reimburse City for all reasonable costs of the audit, including travel time and auditor costs, should such audit reveal an overcharge of five (5) percent or more. Any overcharge will be considered a breach of this Agreement and could result in cause for termination.

13. Term. The term of this Agreement commences on February 15, 2026, and terminates upon the completion of the Services or February 28, 2031, whichever occurs first.

14. Termination by City. City may terminate any portion or all of the Services by giving Contractor at least 30 calendar-days’ written notice. Upon receipt of a termination notice, Contractor shall immediately stop all work in progress on the Services except where necessary to preserve the benefit of the work, and Contractor shall then assemble the work on the Services for delivery to City on the termination date. All compensation for Services performed prior to the termination date shall be payable to Contractor in accordance with and subject to Section 15.

15. Compensation and Payment.
(a) The total compensation payable by City to Contractor for the Services SHALL NOT EXCEED the sum of $750,000.00 ("not-to-exceed amount"). (b) City shall compensate Contractor for the Services rendered at the hourly rates or task amounts set forth in Exhibit B Fee Schedule, and shall reimburse Contractor for travel expenses and other costs that are identified in Exhibit B, up to the not-to-exceed amount.
(c) Contractor and City acknowledge that compensation paid by City to Contractor pursuant to this Agreement is based upon Contractor’s estimated costs to provide the Services, including the salaries and benefits paid by Consultant to its personnel. Consequently, Contractor and City further agree that compensation paid by City to Contractor is intended to include the costs of contributions to any pensions or annuities, or both, to which Contractor and its personnel may be eligible, and that City has no responsibility for contributions beyond the compensation paid to Contractor under this Agreement. As provided in this Agreement, the hourly rates, task amounts and reimbursement for specified travel expenses and costs in the Fee Schedule are intended to be Contractor’s only compensation for the Services and is inclusive of all costs of labor, licensing, permitting, overhead and administrative costs, and any-and-all other costs, expenses, and charges incurred by Contractor, its agents, and employees to provide the Services, including all taxes Contractor is required to pay. (d) City shall pay Contractor no later than 30 days after City receives a written invoice from Contractor and verifies the Services were performed for the payment requested.
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(e) City shall pay Contractor via the Automated Clearing House or as otherwise instructed by Contractor pursuant to Section 4(g) above.

16. Ownership.
(a) Contractor shall bear the risk of loss or damage to any goods, materials, or equipment associated with the Services until delivered to and accepted by City. (b) All drawings, designs, data, photographs, reports and other items prepared or obtained by Contractor in the performance of the Services are City’s property and Contractor shall deliver them to City upon demand.
(c) All goods, materials, and equipment purchased for or produced as a result of the Services, including all warranties therefore, are City’s property and Contractor shall deliver them to City upon demand.

17. Intellectual Property, Copyright, and Right of Use. All items created by Contractor for City under this Agreement are works made for hire, and Contractor shall give City the copyright and all intellectual property rights to all items developed, prepared, and delivered as part of the Services. Contractor agrees that all aspects of the Services and items created thereby will be original works of creation and will not use, in whole or in part, any work created by any other party, except when expressly disclosed by Contractor to City and Contractor obtains a license to such items for the benefit of City.

All licenses must be perpetual, world-wide, non-exclusive, and royalty free sufficient in scope to permit City’s full use and enjoyment of its ownership rights in the items created by the Services.

18. Confidentiality. Contractor shall not disclose any confidential or proprietary information received from City to anyone except Contractor’s personnel who require access to the information to perform the Services. This obligation shall survive termination and remain in full force and effect until the information, and any copies thereof, are returned to City or confirmed destroyed in a manner satisfactory to City.

19. Defense, Indemnity, and Hold Harmless. To the fullest extent permitted by law, Contractor shall hold harmless, indemnify, and defend with counsel selected by or otherwise acceptable to City, City and its elected and appointed officials, officers, directors, employees, agents, and designated volunteers (collectively “Indemnified Parties”) from and against any and all liability, loss, damage, claims, expenses, and costs (including without limitation, attorney’s fees and costs and fees of litigation) (collectively “Liability”) of every nature arising out of or in connection with Contractor’s performance of the Services, or in connection with Contractor’s failure to comply with any of its obligations contained in this Agreement, except for such Liability caused by the sole active negligence or willful misconduct of the Indemnified Parties. Contractor’s obligations to hold harmless, indemnify, and defend shall not be excused because of Contractor’s inability to evaluate Liability or because Contractor evaluates Liability and determines that Contractor is not liable to the claimant. These obligations are independent of, and shall not in any way be limited by, the minimum insurance obligations contained in this Agreement. These obligations shall survive the completion or termination of this Agreement. Contractor must respond within 30 days to the tender of any claim for defense and indemnity by City.
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(a) Modification for Construction Contracts. To the extent this Agreement is a “construction contract” covered by California Civil Code section 2782, then Contractor’s duty to indemnify shall not apply in a manner prohibited by California Civil Code section 2782.
(b) Modification for Design Professional Services. To the extent this Agreement is for “design professional services” defined in California Civil Code section 2782.8, then Contractor’s duties to defend and indemnify shall only apply to the extent provided for in California Civil Code section 2782.8(a), unless section 2782.8(a) is not applicable for one of the reasons set forth in 2782.8(e).

20. Insurance. Without limiting Contractor’s indemnification of the Indemnified Parties, Contractor shall procure and maintain at its own expense during the term of this Agreement policies of insurance in the amounts and under the terms set forth in Exhibit C Insurance Requirements against claims and Liability that may arise from or in connection with this Agreement and performance of the Services. Upon reasonable written notice, Contractor shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by City’s Risk Manager.

21. Force Majeure; Service Delays. Should Contractor’s performance of the Services be obstructed or delayed due to changes in the Services by City, by any default, act, or omission of City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain goods, materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then Contractor’s time for performance may, at City’s sole discretion, be extended for such periods as may be agreed upon by City and Contractor. Nothing in this section restricts City’s authority in Section 14 to terminate this Agreement.

22. Acceptance of Final Payment. Contractor’s acceptance of final payment will release City from any and all claims and liabilities for compensation under this Agreement.

23. Acceptance of Work. City’s acceptance of, or payment to Contractor for, the Services does not release Contractor from its responsibility for the accuracy, completeness, or competency of the Services, nor do the actions constitute an assumption of Contractor’s responsibility or liability by City for any defect or error in the Services.

24. Conflict of Interest. Contractor represents that no City employee or official has a financial interest in Contractor. Contractor shall not offer, encourage, or accept any financial interest in any part of Contractor's business by or from a City employee or official during the term of this Agreement or as a result of being awarded this Agreement. If any of the Services are paid by reimbursement from an agreement between City and a private party, Contractor represents that it has not performed any work for that private party during the twelve-month period prior to the execution of this Agreement, and that it shall not negotiate, offer or accept any contract for services from that party during the term of this Agreement.
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25. Economic Disclosure. Contractor shall comply with City’s local conflict of interest code implementing the California Political Reform Act and shall prepare and file an economic disclosure statement if the Services involve making, or participation in making, governmental decisions or financial decisions by City that may have a material effect on Contractor’s financial interests. While it is Contractor’s sole responsibility to evaluate its conflicts of interest, Contractor nevertheless agrees to prepare and file an economic disclosure statement if requested by City.

26. Levine Act Compliance. California Government Code section 84308 (Levine Act) prohibits City officers from participating in any action related to a contract, license, permit, or entitlement if the officer receives political contributions from a party, or participant, or agent thereof, that totals more than $500 within the twelve months preceding the decision or within the twelve months following the date of the final decision.

Contractor shall review and complete as necessary the City’s California Levine Act Disclosure Statement that can be obtained from the City Clerk.

27. Use of Recycled Products. If fitness and quality are equal, then Consultant shall utilize recycled products consistent with the City’s Environmentally Preferrable Purchasing and Practices Policy, and as defined in California Public Contract Code Section 12200 for the Services, instead of nonrecycled products whenever recycled products are available at the same or a lesser cost than nonrecycled items. Information on recycled materials can be found here:
x Sustainable Purchasing | StopWaste - Home, Work, School x Reducing Waste at Work | StopWaste - Home, Work, School x Recommendations of Specifications, Standards, and Ecolabels for Federal Purchasing | US EPA

28. Non-Exclusive Agreement. This Agreement is non-exclusive. City reserves the right to provide, and to retain other qualified contractors to provide, services that are the same or similar to the Services.

29. Business Entity Status. Contractor is responsible for filling all required documents and forms with the California Secretary of State and meeting all requirements of the Franchise Tax Board, as well as the California Business and Professions Code and any other state statute, to the extent such requirements apply to Contractor to provide the Services. By entering into this Agreement, Contractor represents that it is: authorized to do business in California; in good standing with the California Secretary of State; and, in good standing with all agencies having jurisdiction over Contractor, including any licensing agencies and trade industries. If Contractor is a suspended entity at the time it enters into this Agreement, City may take steps to void this Agreement. "!



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EXHIBIT A
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30. Authority to Execute Agreement. Contractor has taken all necessary action to authorize the execution of this Agreement, and expressly represents that the person signing this Agreement on behalf of Contractor has received and accepted the authority to sign and execute this Agreement on behalf of Contractor. Upon the Effective Date, this Agreement shall constitute a legal, valid and binding obligation of Contractor, enforceable against Contractor in accordance with its terms, which authorization is ratified and confirmed upon Contractor’s acceptance of the first compensation payment by City.

31. No Subcontracting and No Assignment. Contractor’s unique personal competence, experience, specialized personal knowledge, trade skills, and reputation were a substantial inducement to City for the award of this Agreement to Contractor, therefore no part of the Services may be assigned or subcontracted without City’s prior written consent. For the purposes of this section, a change of fifty percent or more in the ownership or control of Contractor constitutes an assignment.

32. Remedies. All remedies permitted or available under this Agreement, or at law or in equity, are cumulative and alternative, and the invocation of a right or remedy will not be construed to waive or elect a remedy with respect to any other available right or remedy. As a condition precedent to commencing legal action involving a claim or dispute against City arising from this Agreement, Contractor must present a written claim to City in accordance with Livermore Municipal Code Chapter 3.40 Claims Administration.

33. Work Eligibility. Contractor warrants that only personnel authorized to work in the United States pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be provided by Contractor for the performance of the Services.

34. Non-Discrimination. In performance of the Services, Contractor agrees that it will not engage in discrimination in employment of persons because of such person’s race, color, religion, sex/gender, gender identity/expression, sexual orientation, marital status, medical condition, military or veteran status, national origin, ancestry, disability, genetic information, age, or any protected classification when providing the Services. Consultant further agrees to comply with all provisions of Title VI of the Civil Rights Act of 1964, which prohibits discrimination on the basis of race, color, or national origin in all programs or activities receiving federal financial assistance. Consultant further assures that it will take necessary actions to ensure compliance with these requirements in the performance of this Agreement.

35. Construction of Language.
(a) The terms and conditions in this Agreement have been arrived at through negotiation and each party had a full and fair opportunity to review and revise this Agreement with legal counsel. Any ambiguity in this Agreement will not be resolved against either party as the drafting party. In the event of an inconsistency or conflict between the language in the body of the Agreement and any exhibit hereto, the language in the body of the Agreement controls.
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EXHIBIT A
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(b) For the purposes of this Agreement, the terms “writing” and “written” includes electronic documents and communication via email, but not when those terms are used in Sections 14, 20, 31, and 35 through 38 for notices, consent, or modifications.

For the notices, consent, and modifications in Sections 14, 20, 31, and 35 through 38 the terms “writing” and “written” means either a physically tangible document or an electronic document that satisfies the requirements in Livermore Municipal Code Section 2.64 Electronic Signatures

36. Entire Agreement; Modification. This Agreement supersedes all other agreements, whether oral or written, between the parties with respect to the Services.

Any modification to this Agreement must be in writing and signed by both parties. In the event the original of this Agreement is lost or destroyed, an archival copy maintained by City can be used in place of the original for all purposes with the same effect as if it was the original.

37. Notice. Notices under this Agreement must be delivered to the addresses below by deposit in the United States mail or by overnight delivery service, with postage prepaid and delivery confirmation, with a courtesy copy delivered by email to the email addresses below:

TO CITY: Attention: Jason Calkins
Public Works Supervisor - Facilities
City of Livermore / Public Works
3500 Robertson Park Road
Livermore, California 94550
Email: [email protected]
[email protected]
[email protected]
[email protected]
TO CONTRACTOR: Attention: Timothy Wheeler
Daystar Mechanical LLC d/b/a Daystar Solar
4366 Malana Way
Rancho Cordova, California 95742
Email: [email protected]

38. Waiver. Failure to insist upon the strict performance of any term or condition in this Agreement, no matter how long the failure continues, is not a waiver of the term or condition and does not bar the right to subsequently demand strict performance. To be effective, a waiver must be in writing and signed by the nonbreaching party.

39. Severability. If a court of competent jurisdiction determines a provision in this Agreement is invalid, void, or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired in any way. "!



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40. Survival. The terms, conditions, and obligations in Sections 2, 5, 6, 8, 11, 12, 16 through 19, 31, 32, 35, and 38 through 41 shall survive the completion or termination of this Agreement.

41. Jurisdiction and Venue. The interpretation, validity, and enforcement of this Agreement shall be governed by and construed in accordance with the laws of the State of California. Any suit, claim, or legal action of any kind related to this Agreement shall be filed and heard in a court of competent jurisdiction in the County of Alameda or in the United States District Court for the Northern District of California.

42. Electronic Signatures. By signing this document, you are agreeing that you have reviewed this disclosure information and consent to transact business using electronic communications, and to utilize electronic signatures in lieu of using paper documents pursuant to Livermore Municipal Code section 2.64 Electronic Signatures and all other applicable laws. You are not required to sign documents electronically. If you prefer not to do so, you may request to receive paper copies and withdraw your consent at any time.

43. Counterparts. This Agreement may be executed and delivered in one or more counterparts, each of which will be deemed to be an original copy of this Agreement, and all of which, when taken together, will be deemed to constitute one and the same agreement. The facsimile, email, or other electronically delivered signatures of the Parties shall be deemed to constitute original signatures, and facsimile or electronic copies hereof shall be deemed to constitute duplicate originals and shall be valid and effective for all purposes.
**************************************************************************************************** Signatures and Exhibit List on the Next Page
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EXHIBIT A
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In concurrence and witness whereof, and in recognition of the mutual consideration provided therefore, the parties have executed this Agreement, effective on the date set forth in the first paragraph of this Agreement, which is the date that this Agreement was signed on behalf of the City after it was signed by Contractor.

CONTRACTOR: Dated:
____________________________ ___________________________ Timothy Wheeler
CEO
CITY OF LIVERMORE: Dated:
____________________________ ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
______________________________________
Deputy/Assistant/Senior Assistant/City Attorney
APPROVED AS TO INSURANCE:
___________________________
Risk Manager/Analyst
Exhibits:

Exhibit A – Scope of Work
Exhibit B – Fee Schedule
Exhibit C – Insurance Requirements
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EXHIBIT A
33 EXHIBIT A

SCOPE OF WORK
Daystar Mechanical LLC d/b/a Daystar Solar (“Contractor”) shall provide all necessary labor, materials, equipment, and supplies to perform the following services at three City facilities (i.e., (1) the Civic Center Campus, which includes City Hall, the Police Station, and the Civic Center Library; (2) the Maintenance Service Center; and (3) the Livermore Municipal Airport) (collectively, “City Facilities”):

1. Inspection: Inspect PV modules, combiner boxes, inverters, isolation transformers, and PV service roof penetrations and support structure on an annual basis for string inverters and on a semi-annual basis for central inverters at City Hall, the Livermore Municipal Airport, the Civic Center Library, and the Police Station.

2. Testing: Perform voltage testing, amperage testing, and infrared scans of inverters, combiner boxes, disconnects, and switchgear on an annual basis for string inverters and on a semi-annual basis for central inverters at City Hall, the Civic Center Library, and the Police Station.

3. Monitoring: For all City Facilities, monitor system performance on a daily basis. a. Evaluation: System performance is evaluated by comparing actual production data and actual local weather data to the production values predicted by system modeling software. Contractor shall perform these evaluations monthly. Greater-than-predicted degradations in system performance may indicate the need for further inspection or more frequent panel washing. Contractor shall notify the Project Manager of degradations in system performance and provide the Project Manager with recommendations to increase or remedy system performance within ten business days of when Contractor identified, or should have identified, production reductions of 80% or more when compared to system performance over the immediately preceding twelve months. b. Reporting: Contractor shall:
i. Provide a web portal for users to view and download solar production data;
ii. Send the Project Manager a monthly email report on or before the 20th day of each month showing production for the month, production for the year to date, and the monthly percent of expected production; and
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EXHIBIT A
34 iii. Send the Project Manager an annual report for each calendar year on or before February 15 of the following calendar year. The report shall include production data from all City Facilities as a group and for each individual site for the prior year and a comparison of said production data to the production data generated from the five years immediately preceding the production year that is the subject of the annual report.

4. Annual Cleaning: At all City Facilities:
a. Remove dust, dirt, and debris from outside cabinets of combiner boxes, inverters, transformers, and disconnect switches.
b. Wash PV modules and remove accumulated dust and debris.

5. On-Call Services: As needed and when requested in writing by the Project Manager, perform on-call repairs of the solar panel arrays.

Terms of Work

1. This Agreement does not obligate City to any particular amount of work to be completed by Contractor.

2. Work locations will be located in the City of Livermore at the identified work sites.

3. All employees of Contractor shall wear uniforms or identification badges clearly identifying them as employees of Contractor while on City premises for the purpose of completing work.

4. Contractor shall follow all applicable safety and environmental rules and regulations.

5. All services provided shall meet applicable City Building Code standards, and all other applicable laws, rules, regulations, resolutions, and ordinances.

6. City reserves the right to halt work at any time for noncompliance with this Agreement, or unsafe work conditions or practices.

7. Contractor shall keep worksites reasonably clear of debris and protect the safety of the public and City employees at all times. Contractor shall promptly remove all materials and spoils from each job site upon completion of the work.

8. Contractor shall perform replacement work as required by the City. "!



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EXHIBIT A
35 9. Contractor shall not perform any repair work without the prior written authorization from the City’s Project Manager.

10. All debris or spoils generated by the work of Contractor shall be properly disposed of by Contractor.

11. Contractor shall warranty all work for a minimum of one hundred twenty days after the completion of the work. Any work required to remedy problems with installation or materials shall be at the sole cost of Contractor within this one hundred twentyday period.

12. Any additional work to repair the solar arrays shall be requested and approved in writing in advance of the completion of the work. Additional work will be performed at the hourly rates listed in Exhibit B to this Agreement. "!



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EXHIBIT A
36 EXHIBIT B

FEE SCHEDULE
Contractor shall be compensated for the Services identified in Exhibit A to this Agreement as follows:

1. Maximum Not-to-Exceed amount.

A. The maximum Contractor shall be paid on this Agreement is the not-to-exceed amount set forth in Paragraph 15(a) of the Agreement, which is $750,000.00 (“notto-exceed amount”). The not-to-exceed amount includes all payments to be made pursuant to this Agreement, including City-approved reimbursable expenses, if any.

Nothing in this Agreement requires City to pay for work not identified in Exhibit A.

B. Standard Reimbursable Items: Contractor shall only be compensated for the reimbursable expenses identified in Exhibit B, which may include items listed in subsections (i)-(iii) of this Paragraph B of Exhibit B but shall expressly exclude items listed below in Section (1)(C) of this Exhibit B. Reimbursable expenses will be reimbursed without markup, unless otherwise specified below. Reimbursable expenses shall not exceed the not-to-exceed amount set forth in section (1)(A) of this Exhibit B. Payments shall be based upon work performed by Contractor for City and accepted by the Project Manager. Additionally, items such as telephone, fax, postage, or freight are already included in the pricing for the Services and are not separately reimbursable. Contractor shall be reimbursed its direct expenses, which are the actual cost of the items that are reasonable, necessary, and actually utilized by Contractor in performing the Services. The standard reimbursable items under this Agreement are:
(i) Markup of any parts and materials costs at a maximum of 10% of the price actually paid by Contractor for the parts or materials; (ii) Any purchase or rental of, or for the time to procure, equipment, tools, software, or electronic applications to complete tasks in Exhibit A; (iii) Any filing fees, permit fees, or other fees paid or advanced by Contractor.

C. Items Ineligible for Reimbursement: The items listed below are not eligible for reimbursement:
(i) Contractor’s travel time or travel expenses.
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EXHIBIT A
37 (ii) Markup of: (a) expenses, fees, or charges for printing, reproduction, or binding of documents; or (b) any filing fees, permit fees, or other fees paid or advanced by the Contractor; or (c) markup of any tax or shipping fees on parts and materials.

D. Contractor shall be entitled to receive payments for its work performed pursuant to the Agreement. City will pay Contractor based on invoices for acceptable work performed and approved by the Project Manager until the not-to-exceed amount is reached. Thereafter, Contractor must complete the Services based on the Agreement without additional compensation unless there is a material change to the Scope of Work by a written amendment executed pursuant to Paragraph 36 of this Agreement.

E. If the Services are completed before the not-to-exceed amount is reached, Contractor’s compensation will be based on Contractor’s invoices previously submitted for acceptable work performed and approved by the Project Manager.

2. Pricing
A. City shall compensate Contractor for the Services according to the rates included in this Exhibit B.

Flat Rate Annual Maintenance Pricing as identified in Exhibit A* Year 1 $56,400
Year 2 $58,030
Year 3 $59,707
Year 4 $61,432
Year 5 $63,208
*Each yearly flat rate includes compensation for all services, and associated labor, materials, equipment, and supplies identified in Exhibit A, except for “On-Call Services,” which shall be compensated at the hourly rates identified below.

Hourly Repair Rates for Extra Work
Journeyman Technician: $121.33
Apprentice Technician: $106.30
Percent markup for any parts or materials: 10%
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EXHIBIT A
38 (i) Starting on January 1, 2027, the “Hourly Repair Rates for Extra Work” specified above shall be increased once every twelve months; these hourly repair rates shall be increased by the percentage increase in the Consumer Price Index for all Urban Consumers (“CPI-U”) in the San FranciscoOakland-Hayward, California area from the prior calendar year’s CPI-U rate in October. The hourly repair rates outlined in this Exhibit B are valid through December 31, 2026.

B. Compensation shall be granted as approved by the Project Manager. Contractor shall not exceed published pricing as included in this Agreement unless authorized by the Project Manager in writing prior to the procurement of materials or the commencement of the task.

C. Contractor shall only bill for work after completion.

3. Invoices
Contractor shall submit invoices once per month which include a breakdown of costs, including the hourly labor rate(s), number of labor hours, date(s) of service, base cost for each part, parts markup, and sales tax, if any. Pricing for labor shall only be included when extra work for on-call services, as described in Exhibit A and Section 2 of this Exhibit B, are completed by Contractor.

Invoices shall be delivered via email to [email protected].

Contractor shall provide receipts for parts, materials, and disposal costs only upon request by the Project Manager, Management Analyst, or administrative staff. If said receipts are requested, Contractor must provide said receipts to be eligible for payment on the labor or those parts, materials, or disposal costs. Contractor shall itemize taxable parts and materials on invoices.
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EXHIBIT A
39 EXHIBIT &

INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Consultant/Contractor shall maintain limits no less than:

1. Commercial General Liability, including operations, products and completed operations, as applicable:
$1,000,000/$2,000,000 aggregate per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability:
$1,000,000 per accident for bodily injury and property damage.

3. Workers’ Compensation and Employer's Liability:

Statutory limits as required by the State of California including $1,000,000 Employers’ Liability per accident, per employee for bodily injury or disease. A waiver of subrogation is required for Workers’ Compensation insurance. If Consultant/Contractor is a sole proprietor, then they must sign “Contractor Release of Liability”.

Deductibles and Self-Insured Retention
All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City of Livermore. The City of Livermore reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Consultant/Contractor; or automobiles owned, leased, hired or borrowed by the Consultant/Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. The additional Revised 9/21/2015 B1 – 1M

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EXHIBIT A
40 insured coverage under the Consultant’s/Contractor’s policy shall be primary and non-contributory and will not seek contribution from the City’s insurance or self-insurance and shall be at least as broad as ISO Form CG 20 10 04 13. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of the City of Livermore before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

3. Any failure to comply with reporting or other provisions of the policy, including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Consultant’s/Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party before expiration of the policy unless notice is delivered in accordance with policy provisions.

6. It shall be a requirement under this agreement that any available insurance proceeds broader than, or in excess of, the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named Insured; whichever is greater.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550 Verification of Coverage
Consultant/Contractor shall furnish certificates of insurance and endorsement(s) effecting coverage to the City of Livermore for approval. The endorsements shall be on forms acceptable to the City of Livermore. All certificates and endorsements are to be received and approved by the City of Livermore before work commences. The City of Livermore reserves the right to require complete and certified copies of all insurance policies required by this Agreement.

Revised 9/21/2015 B1 – 1M

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EXHIBIT A
41 CITY COUNCIL STAFF REPORT ITEM NO. 6.3
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Brent Smith, Community Development Director
SUBJECT: Resolution approving an exception to the Livermore Municipal Code bidding requirements and authorizing sole sourcing of specific EleMech, Inc. Portalogic FS-22 brand of Bulk Water Fill Station for the construction of the Water Reclamation Plant Recycled Water Fill Station Project WW202527.

RECOMMENDED ACTION
The City Engineer recommends the City Council adopt a resolution:

1. Authorizing sole sourcing EleMech, Inc. Portalogic FS-22 Bulk Water Fill Stations for the construction of the Water Reclamation Plant (WRP) Recycled Water Fill Station Project WW202527;

2. Approving, per the recommendation of the City Engineer, an exception to the bidding requirement contained in the Livermore Municipal Code Section 2.68.550(C), because there is no competitive advantage to be gained by inviting bids and the City Engineer has determined that the supplies and equipment are unique and available from a sole source; and

3. Authorizing the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of the resolution.

DECISION TYPE
Administrative

SUMMARY
The City of Livermore's Water Reclamation Plant Recycled Water Fill Station Project WW202527 will allow residents to access recycled water for irrigation and other non-potable uses and provide a yearround recycled water source for residents. The availability of the fill station is expected to increase local recycled water use by approximately 18-acre feet (5,865,300 gallons) per year. As part of the design process, City staff developed a list of usability, safety, and compatibility performance criteria for the fill station and reviewed multiple vendor options. Only the EleMech, Inc., Portalogic brand of fill station equipment met all the listed criteria. As such, the City Engineer recommends that the fill station equipment be sole sourced pursuant to Livermore Municipal Code Section 2.68.550(C). 42 DISCUSSION
The City of Livermore (City) has been awarded grant funds for the construction of two automated selfservice recycled water fill stations. These two fill stations will be installed at the City of Livermore Water Reclamation Plant (WRP) and will provide a permanent, year-round source of recycled water for residents. The stations will enable residents to access recycled water for irrigation and other non-potable uses. The availability of the fill stations is expected to increase local recycled water use by approximately 18-acre feet (5,865,300 gallons) per year. The terms of the grant require that all work and payment be completed by December 31, 2026.

City staff from the Water Resources Division (WRD) and Engineering Division identified a list of criteria as critical to the new system in order to safely provide residents with automated access to recycled water, integrate with existing systems, and meet WRP requirements, including:

Customizable to integrate with existing equipment
Lockable, stainless-steel enclosure with temperature control to function reliably in various weather conditions (heat, cold, rain)
Easily accessible and safe to use
Ability to dispense recycled water
Manual shutoff valve
3-inch control valve and meter
Secure, durable, and tamper-proof controlled access card readers using RFID (radio frequency identification) cards linked to City customer accounts
Displays guided, step-by-step instructions so that users can dispense water without supervision Integrates with management software so that the City can review graphs of the station’s volume output in real time and generate other custom reports as needed Ability to support online payments, if requested by the WRP Staff then identified leading vendors, including vendors of products used by other local municipalities and water districts, and conducted an Alternative Analysis evaluation to identify options for recycled water fill station suppliers that fit project and City needs, and provides good value. The recycled water fill stations and their respective vendors that were considered are shown in the table below. Also shown, are guideline unit prices obtained from vendors, where available.

Manufacturer System
Guideline Unit
Price
AquaFlow
Bulk Water Loading Station AquaVendor and
AquaTrack Software
$40,000-70,000
Birksco
AquaLoader TFS-3D-M3 Bulk Water Station and
software
Not available
Flowpoint Water Dispensing Station and Water+ Software Not available Franklin Miller
Haulerport Bulk Water Fill Station and
Haulerlogic Software
Not available
Portalogic
FS-22 Bulk Water Fill Station and Water
Management Software
$25,000
USEMCO Water Fill Station Not available
43 Based on comparison of the product specifications to the criteria identified above, only the Portalogic FS22 Bulk Water Fill Station and Water Management Software met all the criteria. Additionally, based on surveyed unit costs, it was the lower cost option and offers good value to the City.

When the City identifies a need for using sole source manufacturers, Livermore Municipal Code (LMC) Section 2.68.550(C) allows for an exception to the bidding requirement shown in LMC Section 2.68.540, based on the fact that the equipment is unique. The table below summarizes key deficiencies of eliminated vendors and supports an exception to bidding for the fill station equipment for the project:

Fill Station Supplier Reason to Eliminate
AquaFlow
Aluminum enclosure is not as durable or corrosion resistant as stainless steel
Birksco Rated for commercial use for tankers and not residential Flowpoint Secure RFID card access not provided
Franklin Miller FRP plastic enclosure has proven to deteriorate at WRP USEMCO Shed style enclosures limit accessibility

FISCAL AND ADMINISTRATIVE IMPACTS
The budget for the WRP Recycled Water Fill Station Project WW202527 in the 2025-2030 Capital Improvement Plan covers the cost of purchasing and installing this equipment and all other project related expenditures. Funding for this project comes from the Wastewater Replacement Fund and the State of California Department of Water Resources Urban Community Drought Relief Grant.

COMMUNITY PILLAR
1: A Safe Community That Thrives
GOAL
11: Operate and maintain municipal water systems that provide safe, efficient delivery of potable and recycled water, collect and treat wastewater, and comply with all federal, state, and local regulations.

ATTACHMENTS

1. Location Map

2. Portalogic FS-22 Fill Station Equipment Sheet

3. Resolution
Prepared by: Li-Teck Lau
Assistant Engineer
44 Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
45 ³
AddressPt
Address Type
Primary Address
Unit
Utility
Street Name Labels (White Font)
Parcels
Livermore City Limits
Alameda County

ALL LOCATIONS ARE APPROXIMATE
LEGEND

CITY OF
Path: /Web Map
Livermore Web Map
Date: 1/6/2026
0 0.01 0.03 0.06
mi
46 68”
24”
24”
WATER FILL STATION MODEL FS22
For controlling user access, fl ow metering, and billing (Portalogic management software included)
Buy Now – Call EleMech, Inc. at 630-499-7080 to order a station for your site The FS-22 water fi ll station is tamper-proof and easy for haulers to use. This station provides simple and secure hauler access by account number/PIN, or through other available methods.

It houses a temperature controlled metering control valve, and seamlessly communicates with Portalogic management software for simple management.

PEDISTAL Temperature controlled, outdoor rated,
lockable enclosure, provided as a
mouting location for the FS-20 control
panel for a complete system.

HAULER ACCESS Multiple access methods including
keypad entry, swipe cards, key fobs,
credit/debit card, and others as required.

RECEIPT PRINTER Heavy duty kiosk-style printer,
illuminated chute, large capacity roll
INTERIOR Encloses a metered control valve (1”–4”)
and power panel
POWER 240/120VAC, 20 AMP
FLOW RATE Up to 1,100 gallons per min (4,164
liters per min)
TEMPERATURE Operating temperature range -40°F to
122°F (-40°C to 50°C)
SOFTWARE Station interfaces with Portalogic
management software for record keeping,
billing, monitoring, and reporting

CERTIFICATIONS
Specifi cations
Types of water
Hydrant, reuse, potable, and frac

ENCLOSURE

47 E
D
Copyright © 2025 EleMech, Inc. All rights reserved. Made in the U.S.A.

For more information about Portalogic, please visit www.portalogic.com, or contact an EleMech engineer at:

EleMech, Inc. | 2275 White Oak Circle, Aurora, IL 60502 | 630-499-7080 | elemechinc.com Portalogic Water Fill Station - Model FS-22
SOLAR POWERED Stations can be powered by solar energy for remote installations COLD CLIMATE PACKAGE Heaters, insulation, and heat tracing can be added to protect the station in cold climates HOT CLIMATE PACKAGE Air conditioners and sunshields can be added to protect the station in hot climates GATE/DOOR CONTROL The station can interface with automatic gates and doors if needed Options
1 Hauler connects truck to
outlet connection
2 Hauler uses swipe card or enters
ID number
3 Hauler follows display prompts and enters
information such as desired volume
4 Control valve opens and hauler begins
to fi ll their truck
5 Water will automatically turn off or the
hauler may press ‘stop’
Hauler access station operation
Stations come fully assembled, tested, and ready to install.

The station comes with Portalogic management software
which can be installed on any number of the facility’s PCs.

Installation
All components furnished in specifi cation are guaranteed for two years from date of shipment. Management
software updates and phone support is provided for two
years from date of shipment.

Warranty
Features
A Outdoor rated card reader and keypad
with sunlight visible display
B Optional credit card reader
C Optional iIlluminated receipt paper chute
D Lockable access doors
E Temperature controlled pedestal enclosure
containing a metered control valve (1”–4”)
A
B
C

48 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION APPROVING AN EXCEPTION TO THE LIVERMORE

MUNICIPAL CODE BIDDING REQUIREMENTS AND AUTHORIZING
SOLE SOURCING OF SPECIFIC ELEMECH, INC. PORTALOGIC FS-22

BRAND OF BULK WATER FILL STATION FOR THE CONSTRUCTION

OF THE WATER RECLAMATION PLANT RECYCLED WATER FILL
STATION PROJECT WW202527
The City of Livermore (“City”) is currently designing the Water Reclamation Plant Recycled Water Fill Station Project WW202527 comprising of installing bulk water fill stations that will provide residents with year-round access to recycled water for irrigation and other non-potable uses. The availability of the fill station is expected to increase recycled water use locally by approximately 18-acre feet per year.

To ensure the design meets all the performance criteria identified by City staff, including useability, safety, and compatibility with existing equipment, and following an alternative analysis of six products and available guideline pricing, the City Engineer recommends that the bulk water fill stations be sole sourced pursuant to Livermore Municipal Code (LMC) Section 2.68.550(C).

The justifications to support an exception to bidding for the specific EleMech Inc.

Portalogic FS-22 Bulk Water Fill Station brand of bulk water fill station equipment for the project are listed below.
 The product specifications meet all the necessary City Staff required criteria identified.
 Lower cost option.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that it hereby:

1. Authorizes sole sourcing the EleMech Inc. Portalogic FS-22 Bulk Water Fill Station for the construction of the Water Reclamation Plant Recycled Water Fill Station Project WW202527;

2. Approves, per the recommendation by the City Engineer, an exception to the bidding requirement contained in Livermore Municipal Code Section 2.68.550(C), because there is no competitive advantage to be gained by inviting bids, and the City Engineer has determined that the supplies and equipment are unique and available from a sole source; and

3. Authorizes the City Manager to take whatever actions are necessary and appropriate to carry out the purpose and intent of this Resolution. 49 2 RESOLUTION NO. ________
On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on February 9, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Tara Mazzanti
Amy Heavener Tara Mazzanti
City Clerk Senior Assistant City Attorney
50 CITY COUNCIL STAFF REPORT ITEM NO. 6.4
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Brent Smith, Community Development Director
SUBJECT: Resolution authorizing the execution of first amendments to the Fiscal Year 2018 and Fiscal Year 2020 HOME Investment Partnership grant agreements with Alameda County to extend the terms of the agreements.

RECOMMENDED ACTION
Staff recommends the City Council adopt a resolution authorizing the City Manager to execute first amendments to the FY 2018 and FY 2020 HOME Investment Partnership (HOME) grant agreements with Alameda County to extend the terms of the agreements to the following:

1. FY 2018 HOME Grant Agreement- extend term of the agreement to June 30, 2026

2. FY 2020 HOME Grant Agreement- extend term of the agreement to December 31, 2026

DECISION TYPE
Administrative

SUMMARY
Alameda County follows federal rules requiring older HOME funds to be used first, but differences between HUD’s system and the County’s internal financial tracking created timing gaps for some of the City’s agreements. All federal HOME funds remain available, and none have been lost, but to keep these funds accessible for local projects, the County is asking the City to execute amendments extending the terms of its FY 2018 and FY 2020 HOME agreements.

DISCUSSION
Each year, HUD provides Alameda County with HOME funds through a nine-year agreement. The County then allocates each city’s share through four-year subrecipient agreements, including the City of Livermore. While local agreements are shorter, federal rules allow up to nine years to spend HOME funds, so older balances may remain eligible even after local agreements expire.

HUD requires that the oldest HOME funds be spent first. Alameda County follows this rule when drawing 51 funds from HUD’s system, but its internal financial system tracks spending by project and agreement year. When project timelines shift, costs may be recorded later or across fiscal years, which sometimes results in local agreements showing unspent balances even though federal funds were used correctly.

During its annual reconciliation, the County confirmed that all expired HOME grants were fully spent in HUD’s system and no funds have been lost. However, the County identified unspent balances in the City’s FY 2018 and FY 2020 agreements due to timing differences in recording costs. These funds remain eligible and available under HUD rules.

To keep the City’s HOME funds available for local projects and ensure the County’s financial records match federal requirements, Alameda County is requesting the City execute amendments to extend the terms of two HOME agreements as follows:

1. FY 2018 HOME Grant Agreement- extend term of the agreement to June 30, 2026

2. FY 2020 HOME Grant Agreement- extend term of the agreement to December 31, 2026 Staff recommends the City Council authorize the execution of the first amendments to the HOME grant agreements set forth in Exhibit A and Exhibit B to the resolution. Once executed, the increased timeline will allow the County to align the federally available HOME balances in IDIS (Integrated Disbursement and Information System) with their financial records, which ensures the City will retain access to our committed, eligible funding.

FISCAL AND ADMINISTRATIVE IMPACTS
There are no fiscal or administrative impacts associated with the execution of the first amendments to the HOME grant agreements.

COMMUNITY PILLAR
1: A Safe Community that Thrives
GOAL
8: Expand and improve access to human services

ATTACHMENTS

1. Resolution

2. Exhibit A - First Amendment- FY 2018 HOME Grant Agreement (C-17271)

3. Exhibit B - First Amendment- FY 2020 HOME Grant Agreement (C-20485) Prepared by: Amy Walker
Management Analyst I
52 Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
53 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF FIRST
AMENDMENTS TO THE FISCAL YEAR 2018 AND FISCAL YEAR 2020

HOME INVESTMENT PARTNERSHIP GRANT AGREEMENTS WITH

ALAMEDA COUNTY TO EXTEND THE TERMS OF THE AGREEMENTS
Each year, the US Department of Housing and Urban Development (HUD) provides Alameda County with Home Investment Partnership (HOME) funds through a nine-year agreement. The County then allocates each city’s share through four-year subrecipient agreements, including the City of Livermore (City). While local agreements are shorter, federal rules allow up to nine years to spend HOME funds, so older balances may remain eligible even after local agreements expire.

HUD requires that the oldest HOME funds be spent first. Alameda County follows this rule when drawing funds from HUD’s system, but its internal financial system tracks spending by project and agreement year. When project timelines shift, costs may be recorded later or across fiscal years, which sometimes results in local agreements showing unspent balances even though federal funds were used correctly.

During its annual reconciliation, the County confirmed that all expired HOME grants were fully spent in HUD’s system and no funds have ever been lost. However, the County identified unspent balances in the City’s FY 2018 and FY 2020 agreements due to timing differences in recording costs. These funds remain eligible and available under HUD rules.

To keep the City’s HOME funds available for local projects and ensure the County’s financial records match federal requirements, Alameda County is requesting the City execute amendments to extend the terms of two HOME agreements as follows:

1. FY 2018 HOME Grant Agreement- Extend term of the agreement to June 30, 2026

2. FY 2020 HOME Grant Agreement- Extend term of the agreement to December 31, 2026
Staff recommends the City Council authorize the execution of the first amendments to the HOME grant agreements set forth in Exhibit A and Exhibit B, attached hereto.

Once executed, the increased timeline will allow the County to align the federally available HOME balances in IDIS with their financial records, which ensures the City of Livermore will retain access to our committed, eligible funding. 54 2 RESOLUTION NO. ________
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that it hereby:

1. Authorizes the City Manager to execute first amendments to the Fiscal Year (FY) 2018 and FY 2020 HOME Investment Partnership (HOME) grant agreements with Alameda County to extend the terms of the agreements to the following:
a. FY 2018 HOME Grant Agreement- extend term of the agreement to June 30, 2026
b. FY 2020 HOME Grant Agreement- extend term of the agreement to December 31, 2026

2. Authorizes the City Manager, or her designee, to take whatever actions are necessary and appropriate to carry out the purpose and intent of this resolution.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on February 9, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Daniel Gonzales
Amy Heavener Daniel Gonzales
City Clerk Deputy City Attorney
Exhibit A- First Amendment- FY 2018 HOME Grant Agreement (C-17271) Exhibit B- First Amendment- FY 2020 HOME Grant Agreement (C-20485) 55 First Amendment C-17271
1 ALAMEDA COUNTY HOUSING AND COMMUNITY DEVELOPMENT

DEPARTMENT

HOME AGREEMENT FIRST AMENDMENT

BETWEEN

CITY OF LIVERMORE
AND

THE COUNTY OF ALAMEDA
THIS FIRST AMENDMENT, made and entered into on the 17th day of March 2026, modifies Contract No. 17271 entered into on the 1st day of July 2018, between the COUNTY OF ALAMEDA, a body corporate and politic of the State of California (hereinafter referred to as the ), and the CITY OF LIVERMORE, a municipal corporation located with Alameda County (hereinafter referred to as the ) for HOME funds and eligible projects.

RECITALS
WHEREAS, on July 1, 2018, the COUNTY and the CITY entered into an Agreement for HOME funds; and
WHEREAS, the activities under this Agreement with the COUNTY shall be governed by the conditions of the Grant Agreement between the COUNTY and HUD, including compliance with 2 CFR 200.320; and
WHEREAS, the COUNTY and the CITY desire to amend the Agreement to extend the term in order to allow the CITY to be reimbursed for eligible HOME activities as defined under 24 CFR 92.205;
THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the COUNTY and the CITY agree as follows:

A. Section A of the Agreement is hereby amended to read:
shall be from July 1, 2018, until June 30, 2026, or until all fiscal year 2018 HOME funds allocated to the City for a project are disbursed to the City, or for the duration of any regulatory agreement executed in conjunction with a project financed with all of the fiscal year 2018 HOME funds, or when all of the Agreement terms have been completed, whichever shall first occur.

B. Except as specifically modified in this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. [SIGNATURES TO FOLLOW ON THE NEXT PAGE]
Docusign Envelope ID: EB1A7281-57FE-4B0B-B68F-0B2BC219C7D6

EXHIBIT A
56 First Amendment C-17271
2 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment as of the day and year first above written.

COUNTY OF ALAMEDA CITY OF LIVERMORE
By:__________________________________ By:_________________________________ President of the Board of Supervisors
Date: ______________________________
Approved as to form by:

Donna R. Ziegler, County Counsel
By: ______________________________
Kathleen Flynn,
Deputy County Counsel
Marianna A. Burch,
City Manager
Date: ______________________________
By: ________________________________
Jas Sidhu,
Risk Management
Date: _______________________________
Approved as to form by:

By: ______________________________
Daniel Gonzales
Deputy City Attorney
Date: ______________________________
Address: 1052 S. Livermore Ave,
Livermore, CA 94550
By signing above, signatory warrants and represents that he/she executed this First Amendment to the Agreement in his/her authorized capacity and that by his/her signature on this First Amendment to the Agreement, he/she or the entity upon behalf of which he/she acted, executed this First Amendment to the Agreement.

Docusign Envelope ID: EB1A7281-57FE-4B0B-B68F-0B2BC219C7D6 1/29/2026 | 1:47 PM PST
1/29/2026 | 12:31 PM PST

EXHIBIT A
57 First Amendment C-17271
3 EXHIBIT A

AGREEMENT BY AND BETWEEN

THE CITY OF LIVERMORE
AND

THE COUNTY OF ALAMEDA
Activity Total HOME $
Administration/Planning Costs $8,668
Program Income (Administration portion) $0
Total Administration Allocation $8,668
FY18/19 Project Funds Available $143,041
Prior Year Program Income (project portion) $0
Total Project Allocation $143,041
Total $151,709
Docusign Envelope ID: EB1A7281-57FE-4B0B-B68F-0B2BC219C7D6

EXHIBIT A
58 First Amendment C-20485
1 ALAMEDA COUNTY HOUSING AND COMMUNITY DEVELOPMENT

DEPARTMENT

HOME AGREEMENT FIRST AMENDMENT

BETWEEN

CITY OF LIVERMORE
AND

THE COUNTY OF ALAMEDA
THIS FIRST AMENDMENT, made and entered into on the 17th day of March 2026, modifies Contract No. 20485 entered into on the 12th day of July 2020, between the COUNTY OF ALAMEDA, a body corporate and politic of the State of California (hereinafter referred to as the ), and the CITY OF LIVERMORE, a municipal corporation located with Alameda County (hereinafter referred to as the ) for HOME funds and eligible projects.

RECITALS
WHEREAS, on July 12, 2020, the COUNTY and the CITY entered into an Agreement for HOME funds; and
WHEREAS, the activities under this Agreement with the COUNTY shall be governed by the conditions of the Grant Agreement between the COUNTY and HUD, including compliance with 2 CFR 200.320; and
WHEREAS, the COUNTY and the CITY desire to amend the Agreement to extend the term in order to allow the CITY to be reimbursed for eligible HOME activities, as defined under 24 CFR 92.205;
THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the COUNTY and the CITY agree as follows:

A. Section A of the Agreement is hereby amended to read:
shall be from July 1, 2020, until December 31, 2026, or until all fiscal year 2020 HOME funds allocated to the City for a project are disbursed to the City, or for the duration of any regulatory agreement executed in conjunction with a project financed with all of the fiscal year 2020 HOME funds, or when all of the Agreement terms have been completed, whichever shall first occur.

B. Except as specifically modified in this First Amendment, all other terms and conditions of the Agreement shall remain in full force and effect. [SIGNATURES TO FOLLOW ON THE NEXT PAGE]
Docusign Envelope ID: CA839AED-498B-48BC-85D1-567393DCFF24

EXHIBIT B
59 First Amendment C-20485
2 IN WITNESS WHEREOF, the parties hereto have executed this First Amendment as of the day and year first above written.

COUNTY OF ALAMEDA CITY OF LIVERMORE
By: __________________________________ By:_________________________________ President of the Board of Supervisors Marianna A. Burch, City Manager
Date: ______________________________
Approved as to form by:

Donna R. Ziegler, County Counsel
By: ______________________________
Kathleen Flynn,
Deputy County Counsel
Date: ______________________________
By: ________________________________
Jas Sidhu,
Risk Management
Date: _______________________________
Approved as to form by:

By: ______________________________
Daniel Gonzales
Deputy City Attorney
Date: ______________________________
Address: 1052 S. Livermore Ave,
Livermore, CA 94550
By signing above, signatory warrants and represents that he/she executed this First Amendment to the Agreement in his/her authorized capacity and that by his/her signature on this First Amendment to the Agreement, he/she or the entity upon behalf of which he/she acted, executed this First Amendment to the Agreement.

Docusign Envelope ID: CA839AED-498B-48BC-85D1-567393DCFF24 1/29/2026 | 12:00 PM PST
1/29/2026 | 12:33 PM PST

EXHIBIT B
60 First Amendment C-20485
3 EXHIBIT A

AGREEMENT BY AND BETWEEN

THE CITY OF LIVERMORE
AND

THE COUNTY OF ALAMEDA
Activity Total HOME $
Administration/Planning Costs $8,472
Program Income (Administration portion) $93.75
Total Administration Allocation $8,565.75
FY20/21 Project Funds Available $139,580
Prior Year Program Income (project portion) $1,687.50
Total Project Allocation $141,267.50
Total $149,833.25
Docusign Envelope ID: CA839AED-498B-48BC-85D1-567393DCFF24

EXHIBIT B
61 CITY COUNCIL STAFF REPORT ITEM NO. 6.5
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Brent Smith, Community Development Director
SUBJECT: Resolution approving the naming of the Community Meeting Room at the Livermore Railroad Depot in honor of Alan Frank.

RECOMMENDED ACTION
Staff recommends the City Council approve the resolution to name the newly renovated Community Meeting Room at the Livermore Railroad Depot in honor of Alan Frank. The Railroad Depot building and land is owned by the City of Livermore and is located at 2500 Railroad Avenue at the Livermore Transit Center.

DECISION TYPE
Administrative

SUMMARY
The Rotary Club of Livermore, in partnership with the Rotary Club of Livermore Valley, the Rotarian Foundation of Livermore, and the Livermore Heritage Guild, is renovating the freight room at the Livermore Railroad Depot to a Community Meeting Room as a community project. The Railroad Depot building and land is owned by the City of Livermore and is located at 2500 Railroad Avenue at the Livermore Transit Center. The renovation includes a kitchenette, accessible bathroom, painting, and other renovations. Alan Frank was a long-time member of the Livermore Rotary Club and was active in the Livermore Heritage Guild, with particular interest in local railroads, and was appointed the City Historian in March 2024 by the City Council. In fact, he wrote and published three books on local railroads and history and spearheaded the relocation and renovation of the Sunol Railroad Depot and the Livermore Railroad Depot Building, where the Community Meeting Room is located.

Therefore, staff recommends the City Council approve the resolution naming the new Community Meeting Room at the Livermore Railroad Depot in honor of Alan Frank, consistent with the City's adopted naming policy. Mr. Frank passed away in July 2025.

DISCUSSION
62 Alan Frank, a long-time resident of Livermore, made significant contributions to the arts and heritage of the community. Mr. Frank moved to Livermore in 1974 to work at Lawrence Livermore National Laboratory. Mr. Frank had a variety of interests including music, sailing, and photography. He was involved in several symphonies and choral groups throughout his life. He was a founding member of the Livermore Valley Opera and served on the Livermore Amador Symphony Board. Mr. Frank was a longtime member of the Livermore Rotary Club, supporting its projects around town.

Livermore’s heritage and trains were also passions of Mr. Frank. He volunteered with the Pacific Locomotive Association relating to the Niles Canyon Railroad and its restoration. Due to his efforts, the Niles Canyon Railroad was placed on the National Register of Historic Places. He retired as historian and curator of the Niles Canyon Railway, where he was responsible for placing that segment of the original Transcontinental Railroad on the National Register of Historic Places. Mr. Frank's interest in local railroad history led to him writing three books about Livermore’s railroad history – Depot, Parallel Paths and Livermore: Frontier to City.

Mr. Frank was the historic consultant to the City of Livermore for the relocation and refurbishment of the 1892 Central Pacific Railroad Depot in Livermore (aka the Livermore Railroad Depot). The move occurred in 2017 and was part of a project to restore the building to historical standards for use as a transit ticket office and connection point for Altamont Corridor Express (ACE), LAVTA bus services and Amtrak connections.

The Joint Policy for Naming Recreational and Municipal Facilities, adopted by the City Council and the Livermore Recreation and Park District Board in 2008, outlines the criteria for naming new or existing recreational and municipal facilities. If a municipal facility is to be named for an individual, they should have made exceptional contributions to the community, including distinguished public service or community activities. Additional criteria include a direct substantial contribution to the facility being named. As outlined above, the proposal to name the Community Meeting Room at the Livermore Railroad Depot to honor Alan Frank is consistent with the naming policy criteria.

In recognition of Mr. Frank’s significant contribution to the community, the Livermore Rotary Club requests the City Council name the new meeting room at the Livermore Railroad Depot the "Alan Frank Community Meeting Room"

FISCAL AND ADMINISTRATIVE IMPACTS
The Livermore Rotary Club will provide the name plaque. There will be minimal City costs associated with installation of the plaque.

COMMUNITY PILLAR

4. Inclusive & Inviting Spaces & Places
GOAL

1. Further enhance Livermore's unique sense of place

ATTACHMENTS
63 1. Resolution
Prepared by: Susan Frost
Special Projects Coordinator
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
64 1 RESOLUTION NO. ________

THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION APPROVING THE NAMING OF THE COMMUNITY

MEETING ROOM AT THE LIVERMORE RAILROAD DEPOT IN HONOR

OF ALAN FRANK
The Livermore Rotary Club, as a community project, is renovating the freight room at the Livermore Railroad Depot at 2500 Railroad Avenue to a Community Meeting Room.

Alan Frank was a long-time member of the Rotary Club and active in the Livermore Heritage Guild, with particular interest in local railroads.

Livermore’s heritage and trains were passions of Mr. Frank. His interest in local railroad history led to writing three books about Livermore’s railroad history – Depot, Parallel Paths and Livermore: Frontier to City. Mr. Frank was also the historic consultant to the City of Livermore for the relocation and refurbishment of the 1892 Central Pacific Railroad Depot in Livermore (aka the Livermore Railroad Depot). The move occurred in 2017 and was part of a project to restore the building to historical standards for use as a transit ticket office and connection point for Altamont Corridor Express (ACE), LAVTA bus services and Amtrak connections.

The Joint Policy for Naming Recreational and Municipal Facilities, adopted by the City Council and the Livermore Recreation and Park District Board in 2008, outlines the criteria for naming new or existing recreational and municipal facilities. If a municipal facility is to be named for an individual, they should have made exceptional contributions to the community, including distinguished public service or community activities.

Additional criteria include a direct substantial contribution to the facility being named. As outlined above, the proposal to name the Community Meeting Room at the Livermore Railroad Depot to honor Alan Frank is consistent with the naming policy criteria.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that the City Council of the City of Livermore approves the naming of the new meeting room at the Livermore Railroad Depot as the “Alan Frank Community Meeting Room” in honor of Mr. Frank.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on February 9, 2026, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
65 2 RESOLUTION NO. ________
ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Kimberly Cilley
Amy Heavener Kimberly Cilley
City Clerk City Attorney
66 CITY COUNCIL STAFF REPORT ITEM NO. 6.6
DATE: February 9, 2026
TO: Honorable Mayor and City Council
FROM: Anwan Baker, Library Director
SUBJECT: Resolution authorizing the execution of Project and Program Grant Agreements with East Bay Holocaust Education Center in the amount of $10,000, Las Positas College in the amount of $10,000, Livermore-Amador Symphony in the amount of $8,579, Livermore Art Association in the amount of $9,000, Livermore Valley Opera in the amount of $10,000, and Shruti Abhishek Dance in the amount of $8,000, consistent with the City's Public Art Policy.

RECOMMENDED ACTION
The Commission for the Arts and staff recommend the City Council adopt a resolution authorizing the City Manager to execute the following Project and Program Grant Agreements:

1. East Bay Holocaust Education Center, in the amount of $10,000 for "Violins of Hope" free exhibits and community education.

2. Las Positas College, in the amount of $10,000 for a literary arts festival.

3. Livermore-Amador Symphony, in the amount of $8,579 for "Spring Awakenings" concert and display.

4. Livermore Art Association, in the amount of $9,000 for the Spring Arts program

5. Livermore Valley Opera, in the amount of $10,000 for an education and community engagement program.

6. Shruti Abhishek Dance, in the amount of $8,000 for a free cultural and education program for youth.

DECISION TYPE
Administrative

SUMMARY
The Commission for the Arts administers the Project and Program Grant Program, including reviewing funding applications twice per year in March and September and providing funding recommendations to the City Council for final approval. By the deadline of September 2, 2025, (extended one day due to the holiday) a total of seven (7) applications were received for Project and Program funds. One applicant 67 subsequently withdrew their application. The Commission for the Arts and staff recommend the City Council adopt a resolution approving the execution of a Project and Program Grant Agreement with each of the following six (6) applicants: East Bay Holocaust Education Center, Las Positas College, Livermore-Amador Symphony, Livermore Art Association, Livermore Valley Opera, and Shruti Abhishek Dance.

DISCUSSION
In 2004, the City Council created the Public Art Fund for the purpose of funding art and cultural programming. In 2008, the City Council created the Project and Program Grant Program to provide funding from the Public Art Fund for local organizations and artists providing cultural enrichment experiences in Livermore.

The Commission for the Arts, with support from staff, administers the Project and Program Grant Program, including reviewing funding applications twice per year in March and September and providing funding recommendations to the City Council for final approval. Opportunities for funding were posted on the City website and social media.

By the deadline of September 2, 2025, (extended one day due to the holiday) staff received a total of seven (7) applications (one applicant later withdraw their application), which were reviewed by an ad hoc committee of the Commission for the Arts. The ad hoc committee reviewed the applications and presented its funding recommendations to the full Commission at its regular meetings of September 30, 2025, and October 28, 2025. The following six applications were recommended for funding: East Bay Holocaust Education Center, Las Positas College, Livermore-Amador Symphony, Livermore Art Association, Livermore Valley Opera, and Shruti Abhishek Dance.

Agency Project Funds Requested Grant Recommendation
East Bay Holocaust
Education Center
"Violins of Hope" free
exhibits and community
education
$10,000 $10,000
Las Positas College Literary Arts Festival $10,000 $10,000 Livermore-Amador
Symphony
"Spring Awakenings"
Concert and Display
$8,579 $8,579
Livermore Art Association Spring Arts Program $9,000 $9,000 Livermore Valley Opera
Education and
Community Engagement
Program
$10,000 $10,000
Shruti Abhisek Dance
Free Cultural and
Education Program for
Youth
$10,000 $8,000

FISCAL AND ADMINISTRATIVE IMPACTS
The Project and Program Grants are funded with Public Art Fee funds (F608). Funds have been included in the FY 2025-26 and 2026-27 budgets. No further appropriation is needed at this time. 68 COMMUNITY PILLAR
4: Inclusive & Inviting Spaces & Places
GOAL
1: Further enhance Livermore's unique sense of place

ATTACHMENTS

1. Resolution

2. Exhibit A - East Bay Holocaust Education Center Grant Agreement

3. Exhibit B - Las Positas College Grant Agreement

4. Exhibit C - Livermore-Amador Symphony Grant Agreement

5. Exhibit D - Livermore Art Association Grant Agreement

6. Exhibit E - Livermore Valley Opera Grant Agreement

7. Exhibit F - Shruti Abhishek Dance Grant Agreement
Prepared by: Allen McFarland
Management Analyst II
Approved by:
____________________________________
Marianna A. Burch
City Manager
Fiscal Review by:
____________________________________
Tina Olson
Administrative Services Director
69 1 RESOLUTION NO. ________

IN THE CITY COUNCIL OF THE CITY OF LIVERMORE, CALIFORNIA

A RESOLUTION AUTHORIZING THE EXECUTION OF PROJECT AND

PROGRAM GRANT AGREEMENTS WITH EAST BAY HOLOCAUST
EDUCATION CENTER IN THE AMOUNT OF $10,000, LAS POSITAS
COLLEGE IN THE AMOUNT OF $10,000, LIVERMORE-AMADOR
SYMPHONY IN THE AMOUNT OF $8,579, LIVERMORE ART
ASSOCIATION IN THE AMOUNT OF $9,000, LIVERMORE VALLEY
OPERA IN THE AMOUNT OF $10,000, AND SHRUTI ABHISHEK
DANCE IN THE AMOUNT OF $8,000, CONSISTENT WITH THE CITY’S

PUBLIC ART POLICY
The City Council created the Public Art Fund for the purpose of funding public art and cultural programming consistent with the public art policy administered by the Commission for the Arts. The Project and Program Grant program was created by the City Council for use of the Public Art Fund for the purpose of encouraging programs for the cultural enrichment of the residents of, and visitors to, Livermore.

The Commission for the Arts reviews applications for the Project and Program Grant program twice per year, in March and September. The Commission for the Arts received a total of seven applications, one of which was subsequently withdrawn, for the September 2025 cycle. Following a review of the remaining six applications, the Commission for the Arts recommends funding the six Project and Program applications.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Livermore, that it hereby authorizes the City Manager, or her designee, to execute the following Project and Program Grant Agreements.

1. East Bay Holocaust Education Center, in the amount of $10,000 for the “Violins of Hope” free exhibits, attached hereto as Exhibit A;

2. Las Positas College, in the amount of $10,000 for a literary arts festival, attached hereto as Exhibit B;

3. Livermore-Amador Symphony, in the amount of $8,579 for the “Spring Awakenings” concert and display, attached hereto as Exhibit C;

4. Livermore Art Association, in the amount of $9,000 for the Spring Arts Program, attached hereto as Exhibit D;

5. Livermore Valley Opera, in the amount of $10,000, for an education and community engagement program, attached hereto as Exhibit E;

6. Shruti Abhishek Dance, in the amount of $8,000, for a free cultural and education program for youth, attached hereto as Exhibit F.

On motion of Council Member ______________________, seconded by Council Member ______________________, the foregoing resolution was passed and adopted on February 9, 2026, by the following vote:
70 2 RESOLUTION NO. ________
AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST: APPROVED AS TO FORM:
_____________________________ /s/ Kimberly Cilley
Amy Heavener Kimberly Cilley
City Clerk City Attorney
Exhibit A – East Bay Holocaust Education Center
Exhibit B – Las Positas College
Exhibit C – Livermore-Amador Symphony
Exhibit D – Livermore Art Association
Exhibit E – Livermore Valley Opera
Exhibit F – Shruti Abhishek Dance
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Project and Program Grant Agreement Page 1
Rev. 10/2023

AGREEMENT BETWEEN CITY OF LIVERMORE
AND

LAS POSITAS COLLEGE
FOR FISCAL YEAR 2025-26

PROJECT AND PROGRAM GRANT AGREEMENT
This AGREEMENT, entered into this ____ day of _____________________, 2026, between the City of Livermore, a municipal corporation (“City”), and Las Positas College, a California non-profit Corporation (“Grantee”).

RECITALS
A. City created Project and Program Grants for the purpose of encouraging programs for the cultural enrichment in the City of Livermore.

B. The primary goal of the Project and Program Grant Program is to serve one or more of the main strands found in the Cultural Arts Master Plan, artsALIVE!, adopted by City Council Resolution number 2007-109 on June 11, 2007.

C. The Commission for the Arts reviews all Project and Program Grant applications and provides City Council with recommendations for funding. Funding is not authorized until City Council approves the Commission for the Arts’ funding recommendations evidenced by City’s signature on this agreement.

D. Grantee has applied to City for funding for a project or program to hold the literary arts festival (“Project”).

E. City wishes to engage Grantee to assist City in utilizing Public Art Fee fund money to provide art projects and programs to Livermore residents.

F. City and Grantee understand that the Project and Program Grant shall be administered consistent with the procedures, standards, regulations, and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

AGREEMENT
NOW THEREFORE, City and Grantee hereby agree that the aforementioned recitals are true and correct, and in recognition of the mutual consideration provided herein, further agree as follows:

I. SCOPE OF SERVICE
A. Activities
Grantee is responsible for administering the Project and Program Grant in a manner satisfactory to City, and consistent with the standards, terms and conditions Docusign Envelope ID: 2F845717-1B33-47F6-B07F-7E9B0BBFF1AA

EXHIBIT B
148
Project and Program Grant Agreement Page 2
Rev. 10/2023
imposed by the 2008 Art in Public Places Program Policy and Procedures Manual, Cultural Arts Master Plan, and herein. The Project will include the following activities eligible under the Project and Program Grant Program: On campus event that includes workshops, performances, and panels.

1. Project and Program Delivery: Grantee agrees to the goals and performance standards as defined below and outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

2. Service Objective: To expose students and community members to the joys of literature and teach the craft of writing and publishing through workshops, performances, and panels about the writing and publishing process (“Activities”).

3. General Administration: The Funds for the Activities are to be administered under the direction of the Grantee’s Executive Director and shall comply with the procedures, standards, regulations and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

B. Budget

City will grant, and Grantee will use, funds in the amount of $10,000 (“Funds”) to perform the Activities consistent with the terms and conditions of this Agreement, the 2008 Art in Public Places Program Policy and Procedures Manual, and the Cultural Arts Master Plan.

C. Performance Monitoring
City will monitor Grantee’s performance against the project or program description outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

Substandard performance as determined by City will constitute non-compliance with this Agreement.

II. TIME OF PERFORMANCE
Grantee shall complete its Activities within one year of the date of execution of this Agreement. If Grantee requires an extension of time for full performance, it may request an extension from the Commission for the Arts. The decision of the Commission for the Arts shall be final.

III. PAYMENT
It is expressly agreed and understood that the total amount of the Funds available from City to Grantee for the Activities under this Agreement shall not exceed $10,000.

The City shall disburse the Project & Program Grant in three installments: 30 percent in advance, 40 percent once material progress can be shown and evidence of the matching grant cash requirement has been submitted, and the final 30 percent after a satisfactory Final Report has been filed. The Project & Program subcommittee of the Commission for the Arts has sole Docusign Envelope ID: 2F845717-1B33-47F6-B07F-7E9B0BBFF1AA

EXHIBIT B
149
Project and Program Grant Agreement Page 3
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discretion to decide whether each of these milestones has been reached.

IV. NOTICES
Any notice required or permitted under the terms of this Agreement shall be effective upon receipt in writing either by personal service upon the authorized agent for the party, or by mailing the notice via U.S. Mail to the party as follows:

City: City of Livermore
Attn: Allen McFarland, Commission for the Arts Staff Liaison 1052 S. Livermore Avenue
Livermore, California 94550
Grantee: Las Positas College
Attn: Karin Spirn
3000 Campus Hill Drive
Livermore, CA 94551
V. GENERAL CONDITIONS
A. General Compliance
Grantee agrees to comply with the requirements of state and local laws and regulations governing the Funds available under this Agreement. Grantee also agrees to comply with all additional regulations and policies issued pursuant to these regulations. Grantee further agrees to utilize the Funds available under this Agreement to supplement, rather than supplant, funds otherwise available. Furthermore, with respect to the performance of Activities under this Agreement, Grantee agrees to comply with all federal, state, and local laws, statutes, rules, and regulations pertaining to the performance of those Activities.

B. Independent Contractor
Nothing contained in this Agreement is intended to, nor shall be construed in any manner to, create or establish the relationship of employer/employee between the parties.

Grantee shall at all times remain an Independent Contractor with respect to the services to be performed under this Agreement. City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance as Grantee is an Independent Contractor.

C. Hold Harmless
Grantee agrees to defend, indemnify, and hold City, its elected officials, officers, directors, employees, agents, and designated volunteers harmless from and against any and all loss, liability, damage, including reasonable attorney’s and expert fees and/or court costs, arising out of the performance of the Activities under this Agreement, except for the gross negligence and willful misconduct of City, its elected officials, officers, directors, employees, agents, and designated volunteers.

Docusign Envelope ID: 2F845717-1B33-47F6-B07F-7E9B0BBFF1AA

EXHIBIT B
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D. Insurance
Grantee shall procure and maintain insurance for the duration of the contract in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Project. Upon reasonable written notice, Grantee shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by the City of Livermore Risk Manager.

E. City Recognition
Grantee shall acknowledge City’s financial support in all appropriate materials and media. The acknowledgment shall read, “Supported in part by a grant from the City of Livermore” or similar language, unless the City of Livermore is a part of a list of supporters. In the latter case, the acknowledgement may say only “City of Livermore.” Grantee shall display the City of Livermore’s logo whenever other sponsor logos are displayed, and in accordance with the City of Livermore’s logo use guidelines.

F. Amendments
City or Grantee may amend this Agreement at any time provided such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations. Such amendments shall not invalidate this Agreement, nor relieve or release City or Grantee from its obligations under this Agreement.

City may, in its discretion, amend this Agreement to conform with state or local laws, regulations, guidelines, or policies related to the use of the Funds for the Activities. However, if such amendments result in a change in the funding, the scope of services, or the Activities, such modifications shall be incorporated only by written amendment signed by both City and Grantee.

G. Suspension, Termination, Return of Funds

1. Termination for Cause. City may suspend or terminate this Agreement if Grantee materially fails to comply with any term or condition of this Agreement, including but not limited to, the following:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues, regulations, policies, or directives as may become applicable at any time;
b. Failure, for any reason, of Grantee to fulfill in a timely and proper manner its obligation under this Agreement;
c. Ineffective or improper use of Funds provided under this Agreement; or d. Submission by Grantee to City reports that are incorrect or incomplete in any material respect.

City shall give Grantee written notice of any failure to comply with the Agreement.

If Grantee does not remedy the deficiency or non-compliance within fifteen (15) calendar days after the date the notice is sent, City may exercise any of the remedies available under law and Docusign Envelope ID: 2F845717-1B33-47F6-B07F-7E9B0BBFF1AA

EXHIBIT B
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equity, including but not limited to the termination of this Agreement.

Pending correction of any compliance, City shall withhold fifteen percent (15%) of the remaining Agreement Funds until Grantee corrects the deficiency, Grantee is otherwise found to be in compliance by City, or Grantee is otherwise adjudicated to be in compliance with the Agreement.

2. Termination for Convenience: This Agreement may also be terminated for convenience by either City or Grantee, in whole or in part, by giving notice of such termination, the effective date of the termination, and in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, if City determines that the remaining portion of the Funds or Activities will not accomplish the purpose for which the award was made, City may terminate the Agreement in its entirety.

Written notice of termination must be provided at least thirty (30) calendar days before the effective date of such termination.

3. Effect of Termination: In the event of termination, all finished or unfinished documents, data, studies, photographs, reports, or other materials prepared by Grantee under this Agreement shall, at City r’s option, become the property of City, and Grantee shall only be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. Any remaining Funds shall be returned to the City’s Public Art Fund for reallocation.

Termination for failure to comply with any term or condition of this Agreement may result in Grantee becoming ineligible to participate in future Commission for the Arts grant programs.

Termination for any reason shall immediately suspend the Funds available under this Agreement, terminate any claim Grantee has to such Funds, and result in Funds being immediately refunded to City for use and reallocation by City.

VI. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Recordkeeping

1. Records to be Maintained: Grantee shall maintain the following records including, but not limited to:
a. Records providing a full description of each activity undertaken and the date(s) on which the activity occurred;
b. Records demonstrating that each activity undertaken meets one of the objectives of the Program & Program Grant; and
c. Quarterly and annual revenue and expense reports for Activities funded by this Agreement.

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incurred in the performance of the Activities under this Agreement for a period of two (2) years after the termination of all activities funded under this Agreement.

3. Objectives: Grantee agrees to maintain documentation that demonstrates that the Activities meet one or more of the objectives of the strands identified in the Cultural Arts Master Plan.

4. Audits and Inspections: All Grantee records with respect to any matters covered by this Agreement shall be made available to City at any time during normal business hours, as often as City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Any deficiencies noted in audit reports must be corrected by Grantee within thirty (30) calendar days after receipt of notice of deficiency by Grantee. Failure of Grantee to comply with the above audit requirements will constitute a violation of this Agreement and constitute cause for termination pursuant to Paragraph V.

B. Reporting and Payment Procedures

1. Payment Procedures: City will pay to Grantee Funds available under this Agreement based upon information submitted by Grantee, and consistent with the 2008 Art in Public Places Program Policy and Procedures Manual. City reserves the right to liquidate Funds available under this Agreement for costs incurred by City on behalf of Grantee.

2. Progress Reports: Grantee shall submit a Material Progress Report to the Commission for the Arts when it feels the Project has made material progress. Grantee shall also submit a Final Report when its Project Activities are complete. These reports are prerequisites to receiving the second and third grant installment payments, in accordance with Section III. The Grantee shall determine the form and content of the Progress Reports.

3. Quarterly Revenue and Expense Reports: Grantee shall submit Quarterly Revenue and Expense Reports for grant activities to the Community Development Director.

VII. PERSONNEL AND PARTICIPANT CONDITIONS
A. Assignability
Grantee shall not assign or transfer any interest in this Agreement without the prior written consent of City. However, claims for money due or to become due to Grantee from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to Grantee.

B. Conflict of Interest
Grantee agrees to abide by the provisions of the California Political Reform Act (Gov.

Code §§ 81000 et seq.) and related regulations (2 Cal. Code Regs. §§ 18109 et seq.) with respect to conflicts of interest, and covenants that it presently has no financial interest, and Docusign Envelope ID: 2F845717-1B33-47F6-B07F-7E9B0BBFF1AA

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shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the Activities under this Agreement.

Grantee further covenants that in the performance of this Agreement, no persons who exercise or have exercised any functions or responsibilities with respect to the Activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such Activities, have a financial interest in any contract, subcontract or agreement with respect to the Activities or with respect to the proceeds from the Activities, either for themselves or those with whom they have a business or immediate family ties, during their tenure or for a period of one (1) year thereafter.

These conflict of interest provisions apply to any person who is an employee, agent, Grantee, officer, or elected or appointed official of Grantee.

C. Subcontracts

1. Approvals: Grantee shall not enter into any subcontracts with an agency or individual in the performance of this Agreement without the prior written consent of City.

2. Monitoring: Grantee will monitor all subcontracted services to assure Agreement compliance. Results of monitoring efforts must be summarized in written reports, and supported with documented evidence, of follow-up actions taken to correct areas of noncompliance.

3. Content: Grantee shall cause all of the provisions of this Agreement in its entirety to be included in, and made a part of, any subcontract executed in the performance of this Agreement.

D. Copyright
If this Agreement results in any copyrightable material, City reserves the right to royaltyfree, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, the work for government purposes.

E. Religious Organization
Grantee agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization.

VIII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

IX. WAIVER
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with respect to subsequent or similar breaches. The failure of City to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

X. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between City and Grantee for the use of Funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between City and Grantee with respect to this Agreement.

XI. BINDING EFFECT
All the terms, covenants, and conditions of this Agreement shall inure to the benefits of and be binding upon successors and assigns of the parties to this Agreement.

XII. COUNTERPARTS
This Agreement may be executed in counterparts by delivering a facsimile or secure electronic copy of the signed agreement to the other party, followed by delivery of the original documents bearing the original signatures. However, failure to deliver the original documents does not affect the enforceability of this Agreement.
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IN WITNESS THEREOF, the Parties have executed this Agreement as of the date first written above.

Las Positas College
501(c)3 Non-Profit Corporation
“Grantee”
By: ___________________________ Dated: ____________________________ Karin Spirn
English Professor and Literary Festival Co-Chair

CITY OF LIVERMORE
a Municipal Corporation
“City”
By: __________________________ Dated: ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
______________________________
Deputy/Assistant/Senior Assistant/City Attorney
Attachments:

Exhibit A - Application for Project and Program Grant from the City of Livermore Exhibit B - Insurance Requirements
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INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Grantee shall maintain limits no less than:

Commercial General Liability, including operations, products and completed operations, as applicable: $1,000,000/$2,000,000 aggregate per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Deductibles and Self-Insured Retention
All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City of Livermore. The City of Livermore reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Grantee. The coverage shall contain no special limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. The additional insured coverage under the Grantee’s policy shall be primary and noncontributory and will not seek contribution from the City’s insurance or selfinsurance and shall be at least as broad as ISO Form CG 20 10 04 13.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City of Livermore before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Grantee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party before expiration of the policy unless notice is delivered in accordance with policy provisions.

6. It shall be a requirement under this agreement that any available insurance proceeds broader than, or in excess of, the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550.

Verification of Coverage
Grantee shall furnish certificates of insurance and endorsement(s) effecting coverage to the City of Livermore for approval. The endorsements shall be on forms acceptable to the City of Livermore. All certificates and endorsements are to be received and approved by the City of Livermore before work commences. The City of Livermore reserves the right to require complete and certified copies of all insurance policies required by this Agreement.

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AGREEMENT BETWEEN CITY OF LIVERMORE
AND

LIVERMORE-AMADOR SYMPHONY
FOR FISCAL YEAR 2025-26

PROJECT AND PROGRAM GRANT AGREEMENT
This AGREEMENT, entered into this ____ day of _____________________, 2026, between the City of Livermore, a municipal corporation (“City”), and Livermore-Amador Symphony, a California non-profit Corporation (“Grantee”).

RECITALS
A. City created Project and Program Grants for the purpose of encouraging programs for the cultural enrichment in the City of Livermore.

B. The primary goal of the Project and Program Grant Program is to serve one or more of the main strands found in the Cultural Arts Master Plan, artsALIVE!, adopted by City Council Resolution number 2007-109 on June 11, 2007.

C. The Commission for the Arts reviews all Project and Program Grant applications and provides City Council with recommendations for funding. Funding is not authorized until City Council approves the Commission for the Arts’ funding recommendations evidenced by City’s signature on this agreement.

D. Grantee has applied to City for funding for a project or program to hold the "Spring Awakenings" concert (“Project”).

E. City wishes to engage Grantee to assist City in utilizing Public Art Fee fund money to provide art projects and programs to Livermore residents.

F. City and Grantee understand that the Project and Program Grant shall be administered consistent with the procedures, standards, regulations, and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

AGREEMENT
NOW THEREFORE, City and Grantee hereby agree that the aforementioned recitals are true and correct, and in recognition of the mutual consideration provided herein, further agree as follows:

I. SCOPE OF SERVICE
A. Activities
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imposed by the 2008 Art in Public Places Program Policy and Procedures Manual, Cultural Arts Master Plan, and herein. The Project will include the following activities eligible under the Project and Program Grant Program: "Spring Awakenings" concert featuring symphonic music with a visual art movie of juried physical art.

1. Project and Program Delivery: Grantee agrees to the goals and performance standards as defined below and outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

2. Service Objective: To expose different audiences to different forms of art (“Activities”).

3. General Administration: The Funds for the Activities are to be administered under the direction of the Grantee’s Executive Director and shall comply with the procedures, standards, regulations and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

B. Budget

City will grant, and Grantee will use, funds in the amount of $8,579 (“Funds”) to perform the Activities consistent with the terms and conditions of this Agreement, the 2008 Art in Public Places Program Policy and Procedures Manual, and the Cultural Arts Master Plan.

C. Performance Monitoring
City will monitor Grantee’s performance against the project or program description outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

Substandard performance as determined by City will constitute non-compliance with this Agreement.

II. TIME OF PERFORMANCE
Grantee shall complete its Activities within one year of the date of execution of this Agreement. If Grantee requires an extension of time for full performance, it may request an extension from the Commission for the Arts. The decision of the Commission for the Arts shall be final.

III. PAYMENT
It is expressly agreed and understood that the total amount of the Funds available from City to Grantee for the Activities under this Agreement shall not exceed $8,579.

The City shall disburse the Project & Program Grant in three installments: 30 percent in advance, 40 percent once material progress can be shown and evidence of the matching grant cash requirement has been submitted, and the final 30 percent after a satisfactory Final Report has been filed. The Project & Program subcommittee of the Commission for the Arts has sole discretion to decide whether each of these milestones has been reached.

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IV. NOTICES
Any notice required or permitted under the terms of this Agreement shall be effective upon receipt in writing either by personal service upon the authorized agent for the party, or by mailing the notice via U.S. Mail to the party as follows:

City: City of Livermore
Attn: Allen McFarland, Commission for the Arts Staff Liaison 1052 S. Livermore Avenue
Livermore, California 94550
Grantee: Livermore-Amador Symphony
Attn: Denise Leddon
P.O. Box 1049
Livermore, CA 94551-1049
V. GENERAL CONDITIONS
A. General Compliance
Grantee agrees to comply with the requirements of state and local laws and regulations governing the Funds available under this Agreement. Grantee also agrees to comply with all additional regulations and policies issued pursuant to these regulations. Grantee further agrees to utilize the Funds available under this Agreement to supplement, rather than supplant, funds otherwise available. Furthermore, with respect to the performance of Activities under this Agreement, Grantee agrees to comply with all federal, state, and local laws, statutes, rules, and regulations pertaining to the performance of those Activities.

B. Independent Contractor
Nothing contained in this Agreement is intended to, nor shall be construed in any manner to, create or establish the relationship of employer/employee between the parties.

Grantee shall at all times remain an Independent Contractor with respect to the services to be performed under this Agreement. City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance as Grantee is an Independent Contractor.

C. Hold Harmless
Grantee agrees to defend, indemnify, and hold City, its elected officials, officers, directors, employees, agents, and designated volunteers harmless from and against any and all loss, liability, damage, including reasonable attorney’s and expert fees and/or court costs, arising out of the performance of the Activities under this Agreement, except for the gross negligence and willful misconduct of City, its elected officials, officers, directors, employees, agents, and designated volunteers.

D. Insurance
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Grantee shall procure and maintain insurance for the duration of the contract in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Project. Upon reasonable written notice, Grantee shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by the City of Livermore Risk Manager.

E. City Recognition
Grantee shall acknowledge City’s financial support in all appropriate materials and media. The acknowledgment shall read, “Supported in part by a grant from the City of Livermore” or similar language, unless the City of Livermore is a part of a list of supporters. In the latter case, the acknowledgement may say only “City of Livermore.” Grantee shall display the City of Livermore’s logo whenever other sponsor logos are displayed, and in accordance with the City of Livermore’s logo use guidelines.

F. Amendments
City or Grantee may amend this Agreement at any time provided such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations. Such amendments shall not invalidate this Agreement, nor relieve or release City or Grantee from its obligations under this Agreement.

City may, in its discretion, amend this Agreement to conform with state or local laws, regulations, guidelines, or policies related to the use of the Funds for the Activities. However, if such amendments result in a change in the funding, the scope of services, or the Activities, such modifications shall be incorporated only by written amendment signed by both City and Grantee.

G. Suspension, Termination, Return of Funds

1. Termination for Cause. City may suspend or terminate this Agreement if Grantee materially fails to comply with any term or condition of this Agreement, including but not limited to, the following:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues, regulations, policies, or directives as may become applicable at any time;
b. Failure, for any reason, of Grantee to fulfill in a timely and proper manner its obligation under this Agreement;
c. Ineffective or improper use of Funds provided under this Agreement; or d. Submission by Grantee to City reports that are incorrect or incomplete in any material respect.

City shall give Grantee written notice of any failure to comply with the Agreement.

If Grantee does not remedy the deficiency or non-compliance within fifteen (15) calendar days after the date the notice is sent, City may exercise any of the remedies available under law and equity, including but not limited to the termination of this Agreement.

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Pending correction of any compliance, City shall withhold fifteen percent (15%) of the remaining Agreement Funds until Grantee corrects the deficiency, Grantee is otherwise found to be in compliance by City, or Grantee is otherwise adjudicated to be in compliance with the Agreement.

2. Termination for Convenience: This Agreement may also be terminated for convenience by either City or Grantee, in whole or in part, by giving notice of such termination, the effective date of the termination, and in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, if City determines that the remaining portion of the Funds or Activities will not accomplish the purpose for which the award was made, City may terminate the Agreement in its entirety.

Written notice of termination must be provided at least thirty (30) calendar days before the effective date of such termination.

3. Effect of Termination: In the event of termination, all finished or unfinished documents, data, studies, photographs, reports, or other materials prepared by Grantee under this Agreement shall, at City r’s option, become the property of City, and Grantee shall only be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. Any remaining Funds shall be returned to the City’s Public Art Fund for reallocation.

Termination for failure to comply with any term or condition of this Agreement may result in Grantee becoming ineligible to participate in future Commission for the Arts grant programs.

Termination for any reason shall immediately suspend the Funds available under this Agreement, terminate any claim Grantee has to such Funds, and result in Funds being immediately refunded to City for use and reallocation by City.

VI. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Recordkeeping

1. Records to be Maintained: Grantee shall maintain the following records including, but not limited to:
a. Records providing a full description of each activity undertaken and the date(s) on which the activity occurred;
b. Records demonstrating that each activity undertaken meets one of the objectives of the Program & Program Grant; and
c. Quarterly and annual revenue and expense reports for Activities funded by this Agreement.

2. Retention: Grantee shall retain all records pertinent to expenditures incurred in the performance of the Activities under this Agreement for a period of two (2) years after the termination of all activities funded under this Agreement.

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3. Objectives: Grantee agrees to maintain documentation that demonstrates that the Activities meet one or more of the objectives of the strands identified in the Cultural Arts Master Plan.

4. Audits and Inspections: All Grantee records with respect to any matters covered by this Agreement shall be made available to City at any time during normal business hours, as often as City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Any deficiencies noted in audit reports must be corrected by Grantee within thirty (30) calendar days after receipt of notice of deficiency by Grantee. Failure of Grantee to comply with the above audit requirements will constitute a violation of this Agreement and constitute cause for termination pursuant to Paragraph V.

B. Reporting and Payment Procedures

1. Payment Procedures: City will pay to Grantee Funds available under this Agreement based upon information submitted by Grantee, and consistent with the 2008 Art in Public Places Program Policy and Procedures Manual. City reserves the right to liquidate Funds available under this Agreement for costs incurred by City on behalf of Grantee.

2. Progress Reports: Grantee shall submit a Material Progress Report to the Commission for the Arts when it feels the Project has made material progress. Grantee shall also submit a Final Report when its Project Activities are complete. These reports are prerequisites to receiving the second and third grant installment payments, in accordance with Section III. The Grantee shall determine the form and content of the Progress Reports.

3. Quarterly Revenue and Expense Reports: Grantee shall submit Quarterly Revenue and Expense Reports for grant activities to the Community Development Director.

VII. PERSONNEL AND PARTICIPANT CONDITIONS
A. Assignability
Grantee shall not assign or transfer any interest in this Agreement without the prior written consent of City. However, claims for money due or to become due to Grantee from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to Grantee.

B. Conflict of Interest
Grantee agrees to abide by the provisions of the California Political Reform Act (Gov.

Code §§ 81000 et seq.) and related regulations (2 Cal. Code Regs. §§ 18109 et seq.) with respect to conflicts of interest, and covenants that it presently has no financial interest, and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the Activities under this Agreement.

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Project and Program Grant Agreement Page 7
Rev. 10/2023
Grantee further covenants that in the performance of this Agreement, no persons who exercise or have exercised any functions or responsibilities with respect to the Activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such Activities, have a financial interest in any contract, subcontract or agreement with respect to the Activities or with respect to the proceeds from the Activities, either for themselves or those with whom they have a business or immediate family ties, during their tenure or for a period of one (1) year thereafter.

These conflict of interest provisions apply to any person who is an employee, agent, Grantee, officer, or elected or appointed official of Grantee.

C. Subcontracts

1. Approvals: Grantee shall not enter into any subcontracts with an agency or individual in the performance of this Agreement without the prior written consent of City.

2. Monitoring: Grantee will monitor all subcontracted services to assure Agreement compliance. Results of monitoring efforts must be summarized in written reports, and supported with documented evidence, of follow-up actions taken to correct areas of noncompliance.

3. Content: Grantee shall cause all of the provisions of this Agreement in its entirety to be included in, and made a part of, any subcontract executed in the performance of this Agreement.

D. Copyright
If this Agreement results in any copyrightable material, City reserves the right to royaltyfree, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, the work for government purposes.

E. Religious Organization
Grantee agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization.

VIII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

IX. WAIVER
City’s failure to act with respect to a breach by Grantee does not waive its right to act with respect to subsequent or similar breaches. The failure of City to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

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Project and Program Grant Agreement Page 8
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X. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between City and Grantee for the use of Funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between City and Grantee with respect to this Agreement.

XI. BINDING EFFECT
All the terms, covenants, and conditions of this Agreement shall inure to the benefits of and be binding upon successors and assigns of the parties to this Agreement.

XII. COUNTERPARTS
This Agreement may be executed in counterparts by delivering a facsimile or secure electronic copy of the signed agreement to the other party, followed by delivery of the original documents bearing the original signatures. However, failure to deliver the original documents does not affect the enforceability of this Agreement.
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IN WITNESS THEREOF, the Parties have executed this Agreement as of the date first written above.

Livermore-Amador Symphony
501(c)3 Non-Profit Corporation
“Grantee”
By: ___________________________ Dated: ____________________________ Denise Leddon
Livermore-Amador Symphony Marketing Chair

CITY OF LIVERMORE
a Municipal Corporation
“City”
By: __________________________ Dated: ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
______________________________
Deputy/Assistant/Senior Assistant/City Attorney
Attachments:

Exhibit A - Application for Project and Program Grant from the City of Livermore Exhibit B - Insurance Requirements
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Project & Program Grant
City of Livermore
Office of Innovation & Economic Development
Commission for the Arts
Application Form, Instructions, and Checklist
Applications are due on March 1 and September 1 each year Completed grant applications must be:
 Delivered (in person or by commercial service such as FedEx, UPS, etc.) to the Office of Innovation & Economic Development c/o Commission for the Arts by 5 p.m. on March 1 and September 1, or
 Sent First Class or Priority Mail by the US Postal Service to be received at the City no later than March 1 and September 1.

Send or deliver applications to:

City of Livermore
Office of Innovation & Economic Development
Staff Liaison for the Commission for the Arts
1052 S. Livermore Avenue
Livermore, CA 94550
This packet contains the Application Checklist and instructions for completing the application. <go to next page>

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Applicant Name:

APPLICATION CHECKLIST - This Checklist is required and must be submitted as part of the completed Application. All Project & Program Grant applicants are required to submit the following:

One original set of the Application, collated in the following order:
 1. Application Checklist (this page).
 2. Start date: Do(es) the event(s) related to this project begin at least two (2) months after the application deadline?
 3. Organizational Summary, signed by the organization’s executive director, managing director, president, board chair, or other authorized officer of the organization, or by the applying artist.
 4. If you are an organization, submit a list of current officers and Board members with their term of office.
 5. If you are a 501(c)(3), submit a copy of your 501(c)(3) determination letter from IRS.  6. Application Form, beginning on page 1, continuing through the Project Budget Summary.
 7. Notes to the Project Budget, and a detailed list of In-Kind contributions.  8. List of key project individuals, including principal artists and project managers, with a very brief job description (e.g., a self-explanatory job title) for each.  9. Resumes/biographies of key project individuals, generally one page each.  10. Up to four items in any combination of brochures, catalogues, performance programs, or similar organizational publications/materials; if available.  11. Up to four recent press reviews or articles, or similar independently generated published materials, if available. (Note: Calendar listings are not suitable.)  12. NOTE: During the review process you may be requested to submit samples of other work you have produced (work samples). See Chapter 3 – Grants for more information about work samples.

Standards for Preparing Applications
Please read the following carefully. Applicants are responsible for completing and submitting a full application package with all required attachments by the deadline. Incomplete applications will not be accepted for Commission evaluation.

1. Applicants must not modify the format of the application form or exceed the maximum length of any section of the form, except where otherwise noted.

2. All required attachments (except pre-printed ones) must be typed or computer-prepared in a type size that is no smaller than 12 pt. Times/Times New Roman, or 10 pt. Arial/Helvetica.

3. Complete all pages of the application form and all required attachments. (Use “N.A.” if a section does not apply to your organization.) Provide information that is current as of the application deadline. Budget pages and budget notes must be complete.

Livermore-Amador Symphony

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Checklist #2
Start date: Do(es) the event(s) related to this project begin at least two (2) months after the application deadline?
Our concert project "Spring Awakenings" on April 11, 2026 is more than 2 months after the application deadline.
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Certification
If applicant is an organization:

I certify that the by-laws of this organization or a resolution of its governing body authorizes me to enter into legal agreements for the organization and to submit this application. To the best of my knowledge and belief, this organization meets the appropriate eligibility requirements. I have reviewed the information in this application and all attachments, and I certify that they are true and correct.
__________________________________ ________________________________ Authorized Officer’s Signature Date
__________________________________ ________________________________ Print Name of Officer signing this form Title of Officer signing this form ------------------------------------------------------------------------------------------------------------------------------- - or -
If applicant is an individual artist:

To the best of my knowledge and belief, I meet the appropriate eligibility requirements. I have reviewed the information in this application and all attachments, and I certify that they are true and correct.
__________________________________ ________________________________ Artists Signature Date
__________________________________
Print name of Artist signing this form
President
9/2/25
Anne Anaya
N/A
Checklist #3
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Livermore Amador Symphony Association
P. O. Box 1049, Livermore, CA 94551-1049
Web Site: https://livermoreamadorsymphony.org/
LASA Board of Directors 2025–2026
Name Phone Address Zip* E-mail Term**
President* Anne Anaya O ‘28
At-Large* Anne Badders ‘27
Vice Pres* Tim Barry ‘28
Carol Boster ‘26
Secretary* Marcia S. Elchesen ‘28
Stu Frazier ‘28
Treasurer* Ursula Goldstein O ‘28
Leslie Grunewald ‘28
Stacy Hughes O ‘26
Nick James O ‘28
Jean King '26
Denise Leddon O ‘28
Nancy McKenzie ‘28
Nissa Nack O ‘26
April Nissen O ‘28
Jeffrey Schneider ‘28
Lynn Seppala ‘26
Leslie Stevens O ‘26
Clark Streeter ‘26
Linda Tinney ‘26
Brandon Tran ‘27
Guild Pres PJ Wells
Ex
Officio
Beth Wilson ‘27
**Board term: 3 years from July 1, expires June 30 of year noted. Officer term: 1 year, July 1–June 30 except Treasurer: Sep 1–Aug 31.

NON-BOARD MEMBER CONTACTS
Music Director Lara Webber
Chair: Programs and
Youth Orchestra (LASYO) Betsy Hausburg O
Chair: Guest Conductor and
Orch. Mgmt.–Personnel, EC* Bryan Waugh* O
Orch. Mgmt.–Production Jim Hartman O
Orch. Mgmt.–Librarian
Orch. Mgmt.–Extra Players Audrey Horning O
Webmaster Judy Eckart O
Bookkeeper/Accountant Audrey Horning CPA
*Executive Committee members v3 07-27-25
O: LAS players ~~~~Confidential: For Official Symphony Use Only Please~~~ Checklist #4
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Checklist #5

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Application Form - Project & Program Grants
Deadline: Hand delivered or received via US Mail by 5:00 pm on March 1 or September 1 Submission Date:

Amount of Grant Request: $ Total Project Budget: $
Applicant/Organization:

Applicant/Organization’s Address:

Applicant/Organization’s Web site:

Preparer’s Name and Title:

Preparer’s Phone: Preparer’s E-mail:

Address (for formal notification):

Describe the art form of the project or program for which support is requested (i.e., Dance, Theater, Visual Arts, Heritage, Infrastructure, Media/Film/New Media, etc.):

Briefly describe the project or program for which support is requested:

Number of people intended to reach: Audience: Participants:

For the purpose of this application, “audience” means the people who will attend the project or program; “participant” means someone who attends a workshop or class, or else has hands-on involvement in the project or program. If the project or program will have both audiences and participants as defined here, please enter both goals.

Date project or program is scheduled to begin:

Note: Project events may begin no earlier than two (2) months after the application deadline.

Date project or program is scheduled to end:
9/2/25
Livermore-Amador Symphony
https://livermoreamadorsymphony.org/
Denise Leddon, LAS Marketing Chair
Denise Leddon, LAS Marketing Chair
Symphonic Music with Visual Art Movie of juried physical art.

The Livermore-Amador Symphony April 11, 2026 concert "Spring Awakenings" will display juried physical art that has been selected for best artistic ability and best representation of the music, in the form of a silent movie, from a Call for Art from Livermore Art Association. Purpose is to expose different audiences to different forms of art to increase audiences for both organizations. 507 + 600 60 + 40
The Goal is to increase the symphony concert audience with participating artists and their friends/families and to create an interest in our "Spring Awakenings" art show on the following weekend with symphony participants and audience.

April 19, 2025
April 11, 2025
Checklist #6
8,579 30,575

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Application Form - Project & Program Grants
If needed, please use additional paper for this section.

1. State/describe your organization’s mission or provide an artist’s statement. Include the kind of arts work the organization or artist has done previously and does now. How does this work relate to the proposed project/program? If yours is not an arts organization, state briefly how the arts relate to its mission. (250 words or less)

2. Describe the project or program for which you are seeking the grant. Discuss the project’s origins. Describe the venue/location, the implementation process, and the timeframe.

Discuss the resources — people, money, etc. — you will need to implement the project, whether you already have those resources within your organization or, if not, how you plan to obtain them.

3. How will the requested grant be used in the planning and implementation of the project or program? (500 words or less.)

4. Describe how the program or project specifically addresses one or more of the main strands found in the Cultural Arts Master Plan, artsAlive! (Refer to the Cultural Arts Master Plan Executive Summary in the Public Art Policy Guideline manual.) (250 words or less.)

5. List the individual(s) or organization(s) you will be partnering with on this project. Be specific regarding the support, both financial and in-kind, they will be providing.

Livermore Art Association (LAA) is a nonprofit organization founded in 1957 to promote public interest and appreciation in the fine arts and the fine crafts, as well as to encourage the artistic progress and the development of its members. Membership is open to anyone interested in the fields of arts and crafts.

Livermore-Amador Symphony (founded Sept. 1963):

Our mission is to present musical programs of cultural and educational value for the benefit of the community and to encourage, stimulate, and support community interest in the musical arts.

The LAS pledges: To continue to foster a musical environment that is welcoming to musicians of all backgrounds and to our increasingly diverse audience and community. To bring forward more works of composers of diverse racial and ethnic backgrounds in our concert programming. To continue to bring symphonic music into local public schools through outreach performances aimed to serve the children of our community.

We are collaborating with Livermore Arts Association. They will organize a Call for Art, following through with juried art selection. Any artist in the valley may participate. Artists will purchase symphony tickets to see their art unfold, projected on the big screen behind the orchestra. The Livermore-Amador Symphony is renting a space, with grant funds, to showcase all the art entries.

This will also showcase the symphony with in-kind string quartets to publicize our next concert among a different, new crowd. Livermore resident professional violinist Jim Hurley is also providing in-kind services to perform at our concert during intermission to enhance our event. He has his own following of musician-lovers. His bio is quite interesting! The requested grant funds will be used to build additional audience attendance with 2 paid ads in the newspaper, postcards & posters, and to build a professional video of juried art from the Call for Art for the "Spring Awakenings" concert. This will create more public interest. Funds will allow for room rental the following weekend to showcase all "Sping Awakenings" art entries to build a following of music/art lovers. These funds will also support our guest conductor who selected the music. Guest conductors also help build audieces. A collaboration of 2 organizations.

See the external document "LAS Describe Grant - Checklist 6 item 2" Our grant request meets goals of the “Creative Livermore” Cultural Arts Plan in a few ways. (1) This project grant “expands our entertainment” to help our music be accessable to more people using a movie of art. Audience will explore our art medium using 2 senses, sound and sight to build an appreciation. (2) We always provide FREE youth tickets. Approximately 30 – 80 free tickets get used per concert. (3) We are providing a FREE music/art offshoot of our April 11 Bankhead “Spring Awakenings” concert & art movie. On April 18/19, anyone may enter the Bothwell free-of-charge to enjoy our live music, the “Spring Awakenings” symphony art display, view our video from the week before, and receive watercolors for kids (4) We are partnering with another organization to provide additional vibrancy to Livermore.

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Application Form - Project & Program Grants
Project/Program Budget Worksheet (enter N/A if item does not apply. Attach Budget Notes if necessary.)
PROJECT SUPPORT (Do not include in-kind support)
Earned Revenue Amount Notes
Ticket Sales/Admissions $
Tuition/Workshop fees $
Other: $
Subtotal: Earned Revenue $
Contributed Income Amount In-hand Pending
Contributions (Individuals/Businesses) $ $ $
Grants (Foundations/Government other than City) $ $ $
City of Livermore (other than this grant request) $ $ $ Other: $ $ $
Subtotal: Contributed Income $ $ $
Project & Program Grant Amount Requested $
Total Project Support (Revenue + Income + Grant) $
PROJECT EXPENSE (Do not include in-kind expense)
Personnel Amount Notes
Artistic $
Production $
Administrative $
Other: (describe in Notes) $
Subtotal: Personnel $
General Amount Notes
Venue Rental $
Materials and Supplies $
Marketing and Promotion $
Transportation $
Insurance $
Other: (describe in Notes) $
Subtotal: General $
Total Project Expenses (Personnel + General) $
Project Surplus (Loss) (Total Support minus Total Expense) $ If Project Net is a negative value, explain in the Budget Notes how it will be covered.

Avg of 4 concerts 2024-2025
of 437 attendees N/A
N/A
8,120
8,120
3,000* 3,000
11,250*
0 0
Guild Fundraising
14,250
Guest/Conductor, Concertmaster
Videomaking professional &
Bankhead screen / projector
costs of 2k+ 420 N/A
N/A
Bankhead/East Ave Middle
School, Bothwell W-end Room
1,000
Postcards, 2 Ads, Posters
+3,250 publicty & pgms
$14,100
ASCAP/BMI music royalties
13,509
709+3,250*
6,500*+1,250
Music Rental actual for Apr 11
Judge for art selection
2,420
17,066
8,579
30,575
30,949
374
212.50*
587.50*
200
14,446*
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Budget Notes
Asterisk (*) values above represent 1/4 of the yearly value associated for one concert.

Livermore-Amador Symphony produces 4 major concerts a year.

Contributions of $45,000 was based on our symphony 2025-2026 budget.

Grant funds for the guest conductor, an added expense of $4,000. He picked an excellent theme of music, "Spring Awakenings" which prompted the symphony wanting to feature spring artwork fitting the music. Grant funds of $200 for a judge for the art. Grant funds of $2,420 for the videomaking professional and Bankhead Theater equipment to run it.

Grant funds for symphony rental for Bothwell West-end room @ 25% discount, $1250, for Th-Sun which includes setup & exhibit space for symphony's artwork portrayed at concert & room for quartet music during scheduled times. LAA is providing art panels, in collaboration, for LAS to display "Spring Awakenings" artwork used at concert & to display all submitted entries.

Bankhead/East Ave Middle School are the symphony's regular concert/reheasal space.

Grant funds for two 3.25" x 5" Independent ads @ $254.30, $100 postcards, $100 posters @ $709 to do in addition to our Press Releases, etc.

Total grant funds of $8,579 requested.
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Matching Funds
All Project and Program Grant applicants must provide at least a dollar-for-dollar (one-to-one) match for the grant award, no less than 50 percent of which must be a cash match. The cash match must be from sources other than the City of Livermore.

In-kind contributions are allowed as part of the match only on the following limited basis:

1. In-kind contributions cannot be used for more than half of the required match, in other words, they cannot represent more than 50 percent of the value of the grant award; and,

2. The value of in-kind contributions, i.e., goods and services, must offset line item expenditures in the project budget and their value must be documentable with invoices or billing statements.

In-kind contributions must be listed below or on a separate sheet attached to the Budget Notes.

Source Description Fair Market
Value
$
$
$
$
$
$
Requested Grant Amount: $______________
Cash Match Amount: $______________
In-kind Match Amount: $______________
Bankhead Theater 375
Jim Hurley 1,000
Quartets from community 2,000
members
Deluxe Marketing Package
email reaches 30,000 people, Social
Media and banners. A perk because
the symphony performs the Gala.

Professional violinist serenading
audience in lobby, folk music
in theme w/ concert, audience building
2 quartets to play at the "Spring
Awakening" symphony art reception
on Sat and Sun for one hour each. For
elegance, for audience building.
11,250
8,579
3,375

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Describe the project or program for which you are seeking the grant. Discuss the project’s origins. Describe the venue/location, the implementation process, and the timeframe. Discuss the resources — people, money, etc. — you will need to implement the project, whether you already have those resources within your organization or, if not, how you plan to obtain them.

The Livermore-Amador Symphony (LAS) April 11, 2026 concert "Spring Awakenings" at 7:30 pm at the Bankhead Theater will display juried artworks.

These will be selected for best artistic ability and best representation of the music to be performed. The art will be displayed in the form of a silent movie played during concert. The symphony has invited Livermore Art Association (LAA) to collaborate with us to manage the acquisition of the artworks for this project.

The goal of this project is to expose our separate audiences to different forms of art to increase audiences for both organizations: to increase the symphony concert audience with participating visual artists and their friends/families and to increase the LAA audience to the accompanying art show on the following weekend with symphony followers.

All art media will be eligible, from water color to acrylics to oils to photography to sculpture.

To guarantee best resolution for projecting the movie from a large distance, the symphony will hire a professional videographer. Many of us volunteers have experience, but we want to be in the hands of a professional to showcase the jury-selected art for each piece of music to its greatest advantage. There will be a different selection of artwork for each segment of music. The videographer will have methods to add visual interest without overwhelming. We will obtain videographer recommendations from our many member allies in Livermore Cultural Arts Council.

To enhance our concert and artist audiences, we plan to have a selection of the original jury-selected art items, shown during concert, physically displayed in the elegant Bankhead Theater lobby near our manned table of symphony and artist

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volunteers. These pieces of art will be on sale. This is a real plus for artists in our valley that do not have enough gallery space.

A further evening enhancement will be with a professional violinist, local Livermore resident Jim Hurley, playing gentle, folksy tunes to provide a musical backdrop in-theme to the evening during our intermission. Topping the evening off, will be our after-concert wine and punch reception. Cookies for our youth and young-at-heart. Worth mentioning, our concerts are always FREE to our youth under age 22. This has been a long-time plan in action to build future adult audiences.

A table-easel will display a beautifully printed sign, “Tonight’s concert supported in part by a grant from the City of Livermore Commission for the Arts”. Grant acknowledgements will also be in the evening’s program, trailer on the movie, and in all PR. The table will also contain brochures and postcards from both the LAS symphony and the LAA arts organizations.

We will be sharing with the symphony audience that the artworks can be seen the following weekend at the symphony’s “Spring Awakenings” exhibit at the Bothwell West-end room, and is running concurrently to LAA’s Spring Art Show, April 17 – 19. The intent is to bolster attendance to both events at the affordable, functional Bothwell Arts Center.

The LAA always uses the Bothwell Center’s large East-end room to display their spring art on very large white panel displays. This year working together to build audiences, the symphony plans to rent the smaller West-end room to display all art submitted for selection to the movie. Plans include having a volunteer quartet from our symphony and/or a highly-talented quartet from the local Livermore high schools perform background music while attendees enjoy the “Spring Awakenings”. The symphony may plan other little perks to create interest in future concerts. Our publicity at concert and associated Press Releases are intended to increase the attendance at both the “Spring Awakenings” and, by association, the LAA Spring Art Show. To keep the momentum going, LAS symphony volunteers will be in attendance at the symphony’s “Spring

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Awakenings” art show to hand out brochures and postcards to our final concert. A tag and re-tagging system!
Grant money is being requested to cover expenses of the guest conductor, the jurist, the professional videographer, rent of the theater movie equipment, some special PR newspaper ads, and rent of the West-end Bothwell room for symphony marketing use and plenty of room for the quartets to perform among our “Spring Awakenings” artwork.

The Bankhead lobby violinist is gifting his serenades. The symphony quartet music at our “Spring Awakenings” show, April 17 – 19 will be volunteers.

The call-for-art prospectus is soon to be written, with a deadline of early February, allowing time for juried selection of art, photograph taking, and design and review of the movie. Lara Webber, our LAS Music Director, will provide Youtube links for artists to listen to programmed music to create art work. The symphony always has 2 dress rehearsals at the Bankhead Theater. This will allow for confirmation of timing of the movie to music. The symphony is able to match this grant at 50% from our ticket sales from the night of April 11.

This project originated from our LAS Audience Building Committee that is now in its second year of meetings. It consists of a group of 5 LAS board members, with occasional guests, that brainstorm ideas that we think would pull in additional ticketed seats. We tend to get approximately 400-people audiences. We are striving to eventually have continual sell-out audiences of 500.

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Checklist 8 – List of key project individuals
LAS – Livermore Amador Symphony
LAA – Livermore Arts Association
Denise Leddon – LAS Marketing Chair – will oversee professional video production and direct all PR for audience building.

Christine Watters – LAA President – LAS invited LAA to collaborate in symphony “Spring Awakenings”. Christine, as the subject matter expert will oversee the call for art and juried selection process.

Lara Webber – LAS Music Director/Conductor – Oversees all aspects of the Livermore-Amador Symphony. Webber will provide Youtube links for artists to listen to programmed music to create art work for “Spring Awakenings”.

Geoffrey Gallegos – Guest Conductor – will be featured to conduct the LAS during Spring Awakenings. It’s an audience building methodology to feature guest conductors from time to time.

Jim Hurley – Professional Violinist – will play gentle, folksy tunes to provide a musical in-theme backdrop to the evening during intermission.

Eric Johnson – Bankhead Theater, Director of Operations – will oversee all concert production needs, including staff setup of movie screen & running the projector in coordination with the concert music.
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Checklist 9 – Bios of key project individuals
Denise Leddon – LAS Marketing Chair
Denise Leddon is LAS Marketing Chair with 30+ years experience as a volunteer.

Writing Press Releases, art work/image selection, flyer/banner design, email blast design. Denise has volunteered for multiple organizations, Cantabella Children’s Chorus, Del Valle Fine Arts, Livermore-Amador Symphony, Livermore Cultural Arts Council, and Valley Humane Society. In addition to marketing experience, Denise has experience with many other volunteer functions: President, VP, Secretary, Treasurer, budgeting, fundraising, grant writing, policy & procedure building, committee work, networking & team building. Denise has played in the Livermore-Amador Symphony since 1987 as a Second Violin. Denise’s former professional life was as a software designer, writing scientific, engineering and instrument-control software applications, with project management skills. <go to next page>

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Christine Watters – LAA President, to collaborate with symphony as the artistic subject matter expert
LAA President since January 2022
Programs Chair for 3 years
LAA Tech support
Textile and Mixed Media Artist
Christine Watters was raised in Vancouver, BC, and Kingston, Ontario, and earned a Bachelor of Science with Honors in Biology from Queen’s University. She went on to build a 15-year career in the biotech, pharmaceutical, and vaccine industries before relocating with her husband and daughter to Pleasanton in 2016, and then to Livermore in 2017.

After joining the Livermore Art Association (LAA), Christine was invited by thenPrograms Chair, Marge Haggin, to take on Programs, with Haggin mentoring her through the transition. Over the following four years on the arts board, she became increasingly active. During the pandemic, she worked with a small team from LAA, PAL, and DAC to provide joint programming for the community. She also designed the New Dawn online digital show in 2021—LAA’s first virtual exhibition—designing and managing both the submission process and the website.

In January 2022, Christine became President of LAA. Under her leadership, the organization has experienced remarkable growth: membership has increased by 50%, workshops and monthly programs have been added alongside general meetings, and member engagement has increased significantly.

As an artist, Christine explores the endless possibilities of textile art by combining fabric, paper, wire, and paint in unexpected ways. Drawing inspiration from everyday moments, her work layers printmaking, dyes, and thread to capture familiar feelings while leaving space for viewers to see their own stories. Christine is currently a guest artist in the LAA Gallery and has works on view at the William Scofield Gallery in Vancouver, Washington. <go to next page>

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Lara Webber – LAS Music Director
Widely admired as a dynamic, creative, and engaging conductor, Lara Webber is dedicated to inspiring audiences and community engagement through the power of symphonic music. She has been praised by fellow musicians around the country for her musical depth, genuine expression, strong personal vision, and collaborative spirit. The 2025–2026 season is her twelfth as music director and conductor of LAS.

Webber brings a broad range of experience to the podium. She has held the positions of both assistant and associate conductor of the symphony orchestras of Baltimore and Charleston and music director of the Charleston Symphony Orchestra Chorus. She is music director of the Palo Alto Philharmonic. Her guest-conducting activities have included multiple performances with the symphonies of Houston, Pittsburgh, San Antonio, Santa Barbara, and Modesto, among several others. She has served as cover conductor for the San Francisco Symphony and the National Symphony Orchestra. Webber’s operatic associations include posts as the assistant conductor at Glimmerglass Opera and conductor of the Baltimore Opera Studio.

Strongly committed to arts education, Webber was a conductor of the Emmy-nominated Disney’s Young Musicians Symphony Orchestra. She has taught student conductors as a faculty member of the League of American Orchestra’s conductor workshops and has coached youth and community orchestras. At home in Livermore, she is active in the community, bringing music to the local elementary schools, coaching chamber musicians, and advocating for the arts as an essential part of the educational curriculum and a vital part of our culture.

Webber holds a Bachelor of Music in Vocal Performance from the Oberlin Conservatory, where she studied orchestral conducting with Robert Spano. She received her Master of Music degree from USC, where she studied with Daniel Lewis.
<go to next page>

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Geoffrey Gallegos – Guest Conductor
Geoffrey Gallegos, a San Francisco native and sixth generation Californian has been a fixture in the San Francisco Bay Area music community for over 30 years. From 1985 to 1990, Maestro Gallegos served as Associate Conductor of the San Francisco Chamber Players Orchestra. In 1991 he was appointed Principal Conductor of the San Francisco Concerto Orchestra and continued in that capacity until 1993. He resumed his association with the SFCO from 2000 – ‘06 as Principal Guest Conductor. In 2003, he was engaged as Assistant Conductor of the Peninsula Symphony Orchestra (N. CA) and served in that position until 2008. It was also in 2003 that Maestro Gallegos made his debut with Golden Gate Opera in San Francisco conducting I Pagliacci and was subsequently invited to become Music Director and Principal Conductor. During this tenure he conducted the majority of GGO productions including Gianni Schicchi, The Telephone, Madama Butterfly, Carmen, Suor Angelica, Hansel and Gretel and the world premiere production of Lincoln & Booth. In 2004, following an extensive search, Maestro Gallegos was invited to become Music Director and Conductor of the Kensington (CA) Symphony Orchestra, only the third in the Orchestra’s 44 year history, a position he holds currently. In 2015, following a year long search, Maestro Gallegos was engaged to become Music Director and Conductor of West County Winds, a symphonic wind and percussion ensemble in residence at Contra Costa Community College and serving West Contra Costa County. He was invited to guest conduct the opening of the 49th season of the Diablo Symphony Orchestra (CA) and has also guest conducted numerous ensembles throughout the Bay Area, US and in Europe.

Maestro Gallegos has a deep commitment to music education. In 2001, he was appointed Music Director and Conductor of the Golden Gate Philharmonic, an all-city string youth orchestra in San Francisco that offers an integrated program of orchestral and chamber music performance as well as music theory. More recently, he has assumed the new titles of Artistic Director and Principal Conductor and Acting Executive Director of the GGP. From 2001-2010, he also participated in the Artist in Residence program at the Ruth Asawa San Francisco School of the Arts (S.O.T.A.) where he served as guest conductor of the orchestra and wind ensembles, and taught music theory and sight singing. During the 2000-01 academic year, Maestro Gallegos was appointed Conductor of the San Francisco State University Symphonic Wind Ensemble. In the summer of 2002 he was invited as a Guest Conductor of the Orchestra at Cazadero Music Camp and was reengaged for the 2004 summer session. From 2007-2010, Maestro Gallegos served as Instrumental Music Coordinator and Liaison at The Nueva School in Hillsborough where, among many duties, he oversaw the prestigious Menuhin/Dowling instrumental music program and organized and managed the Menuhin/Dowling Competition for Young Musicians.

Maestro Gallegos has served as an adjudicator for numerous youth competitions, masterclasses

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and workshops throughout the Bay Area, and was invited to participate as a jury member for the 2014 annual Parade of Orchestras Festival held in Honolulu.

Maestro Gallegos studied at the San Francisco Conservatory of Music Preparatory School and San Francisco State University, completing, with honors, a Bachelor of Music degree in Instrumental Education and Conducting. Advanced studies in orchestral and operatic conducting continued at the University of Iowa School of Music, where he received a Master of Arts degree with High Distinction and served as Conductor of the University Chamber Orchestra. Four times he was awarded fellowships, chosen from a large international pool of applicants, to the prestigious Conductors Institute held at West Virginia University and the University of South Carolina. In 1991, Maestro Gallegos was nominated for the Annual Conductor’s Guild Thelma A. Robinson award. Since 2005, he has been a member of the Board of Directors of the Community Music Center in San Francisco where he began his music lessons on the trumpet at the age of nine. He currently resides in San Francisco with his wife Julie. <go to next page>

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Jim Hurley – Professional Violinist
Livermore native Jim Hurley began his music education in local public schools. He later studied violin with Dr. Madeline Schatz, a protege of Jascha Heifetz and Josef Gingold, and earned his B.A. Music in violin performance from Humboldt State University in 1981.

He has performed with Queen Ida's Grammy-winning Bon Temps Zydeco Band, Deep Purple guitarist Ritchie Blackmore, the Trans-Siberian Orchestra with Jon Anderson from Yes, Dan Hicks, Al Stewart, Josh Groban, Smokey Robinson, Stanley Jordan, Zhao Hui, the Waybacks, Tempest, and Ancient Future.

He has appeared on Saturday Night Live, at the New Orleans and Monterey jazz festivals, the Philadelphia, Winnipeg and Strawberry folk festivals, a few stadiums, some European castles, and numerous other venues, large and small, in 15 countries. His playing is featured on many dozens of recordings.

He performs locally with his original jazz quartet, Night Harvest; also with American Idol alumnus Wolf Hamlin and The Front Porch Drifters, featuring winemaker Karl Wente. Night Harvest re-brands as The Surly Jackasses to back singer/songwriter Suzanna Spring. The combined Las Positas College orchestra, jazz band and dance department performed Hurley's Modern American Nutcracker for their 2013 Holiday concert. Jim collaborated in October 2014 with alumni of Rod Stewart, Jefferson Starship and The Tubes as Whograss, for a unique show at S.F.'s Hardly Strictly Bluegrass Festival.

Jim teaches violin, guitar and more at his Open Strings Music Studio, in Livermore.

Jim also serves as Artistic Director and instructor for Music Pathways, a non-profit music education foundation, affiliated with Livermore Valley Education Foundation.
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Eric Johnson – Bankhead Theater, Director of Operations Eric has been involved in nearly every aspect of theater over the past two decades. After pursuing his early dream of performing on stage, Eric broadened his skill set, creating light designs and running sound for Broadway tours, international music and dance festivals, and corporate events. Professionally, Eric has woven his love for the arts together with his technical savvy to serve the entertainment industry at venues of all sizes, from small theaters to large-scale arenas. A Livermore native, Eric’s connection to the Bankhead Theater runs deep.

During its opening year 2007, he worked in marketing, accounting, as well as backstage, and returned periodically thereafter in a variety of roles. Eric officially assumed the permanent post of Director of Operations in March 2020. In addition to his ETCP Certification in Electrical & Theatrical Rigging, Eric recently completed business and leadership courses within the MIT Executive Program. His undergraduate studies encompassed both accounting and graphic design.

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Livermore-Amador Symphony Association
P.O. Box 1049Livermore CA 94551-1049www.livermoreamadorsymphony.org Subscription Form
2025–2026 Concert Season
Season Tickets (Dec., Feb., April, June)
Sections are shown on theater diagram below.
livermoreamadorsymphony.org
Steve Sanchez
clarinet
Geoffrey Gallegos
guest conductor
Jenny Douglass
viola
Joyful Sounds
of the Season
December 6, 2025
Dramatic
Voices
June 6, 2026
2025–2026 Season
Forbidden Love
Valentine’s Day
2026
Spring
Awakenings
April 11, 2026
Bankhead Theater 115
Stage
SectionABC
_____ADULT $166 $140 $112
$156 $133 $105
Early Purchase: by July 15, 2025
_____YOUTH (under age 22) $0 in all sections
Tickets: $______________
I want to retain my seat(s) from the
2024–2025 season.

Retention of seats is guaranteed only for
renewals received by July 31, 2025.

Payment
Write a check payable to LVPAC, or pay by credit card:

Amex Discover MC Visa
Account # ______________________________
Exp. Date ________ Security Code _________
Signature: ______________________________
Contact Information
Name(s)
Address
City State/Zip
Telephone
Email Seat(s) in 2024–2025
Bring or mail this form to the Bankhead Theater
Box Office, 2400 First St., Livermore CA 94550, or
email its image to [email protected]
(no subscription orders by phone)

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Music Director Lara Webber
Widely admired as a dynamic, creative, and engaging conductor, Lara Webber is dedicated to inspiring audiences and community engagement through the power of symphonic
music. She has been praised by fellow
musicians around the country for her
musical depth, genuine expression,
strong personal vision, and collaborative spirit. The 2025–2026 season is her twelfth as music director and
conductor of LAS.

Webber brings a broad range of experience to the podium. She has held the positions of both assistant and
associate conductor of the symphony
orchestras of Baltimore and Charleston and music director of the Charleston Symphony Orchestra Chorus. She is music director of the Palo Alto Philharmonic. Her guest-conducting activities have included multiple performances with the symphonies of Houston, Pittsburgh, San Antonio, Santa Barbara, and Modesto, among several others. She has served as cover conductor for the San Francisco Symphony and the National Symphony Orchestra. Webber’s operatic associations include posts as the assistant conductor at Glimmerglass Opera and conductor of the Baltimore Opera Studio.

Strongly committed to arts education, Webber was a conductor of the Emmy-nominated Disney’s Young Musicians Symphony Orchestra. She has taught student conductors as a faculty member of the League of American Orchestra’s
conductor workshops and has coached youth and community orchestras. At home in Livermore, she is active in the community, bringing music to the local elementary schools, coaching chamber musicians, and advocating for the arts as an essential part of the educational curriculum and a vital part of our culture.

Webber holds a Bachelor of Music in Vocal Performance from the Oberlin Conservatory, where she studied orchestral conducting with Robert Spano. She received her Master of Music degree from USC, where she studied with Daniel Lewis.

Inside the Music
Join Lara Webber from 7 to 7:15 p.m. prior to the February, April, and June concerts as she shares stories of the evening’s composers and their music.

Symphony Guild
The Guild is an auxiliary of the Livermore-Amador Symphony Association. Its purpose is to stimulate community interest in the Symphony and to provide financial support. Membership is open to all who share this goal. For information, please see livermoreamadorsymphony.org or contact Guild President
PJ Wells at [email protected].
livermoreamadorsymphony.org
Donations
Please consider
a tax-deductible contribution.

New Giving Levels & Donor Recognition

SYMPHONY CLUB
Symphony Club gift: an LAS decal.

Overture Club $100–$199
Recognition on printed programs for a year
plus membership in the LAS Association.

Sonata Club $200–$299
All benefits above plus 2 Bankhead lobby bar vouchers.

Concerto Club $300–$499
All benefits above plus season LAS membership to the
Founder’s Room at the Bankhead.

CONDUCTOR’S CIRCLE
All Symphony Club benefits, plus an invitation to
the annual Conductor’s Luncheon.
(Sponsor by July 31, 2025, to receive your
invitation to the 2025 Conductor’s Luncheon.)
Baton Circle $500–$999
Invitation to the season-end dress rehearsal.

Maestro Circle $1,000–$1,999
Invitation to a donor backstage tour before a concert.

Ovation Circle $2,000–$4,999
Invitation to sponsor a concert soloist.

There will be an opportunity to meet and greet the soloist.

Soloist sponsorship can be named for you, your family,
or to honor someone dear to you.

Virtuoso Circle $5,000 & above
Invitation to sponsor a concert during the season.

Your sponsorship helps to offset the cost of producing one concert. Concert Sponsors are acknowledged
with verbal and printed recognition.

Donors are acknowledged in concert programs for a year, as are memorial and “in honor of” donations. Please provide your name(s) as you wish to be listed in the Donors section of concert programs. If you are making a donation in honor of someone or in memory of someone, include that information, also. For additional details, please call the LAS phone, 925.789.5724, or write to LAS Association President Tim Barry at [email protected].

A.P. Barnes Society
Members of the A.P. Barnes Society bequeathed donations to the symphony or have included the symphony in their estate plans. Please contact LAS Association President Tim Barry at [email protected] for information.

Your gift will become a part of the future of our Symphony.

Competition for Young Musicians
The Symphony Association’s 53rd annual Competition for
Young Musicians is open to instrumentalists and vocalists who reside in Alameda County, Contra Costa County, the
City of Tracy, or the community of Mountain House, California. The maximum age is 19 at the time of the winners’ performances as soloists with the Symphony at its concert on February 14, 2026. The competition will be held in October 2025 for those students who apply by the September deadline and pass a preliminary screening. For additional information, see livermoreamadorsymphony.org or contact Competition Committee Chair Anne Badders at competition@ livermoreamadorsymphony.com.

Youth Orchestra
LASYO, the Livermore-Amador Symphony Youth
Orchestra, is a summer orchestra open to musicians ages 11 to 21. For 2025, Don Adkins returns as music director and Justin Enright joins us as winds director. The free 2025 LASYO concert begins at 7 p.m. on Saturday July 26 at the First Presbyterian Church in Livermore. For information, see livermoreamadorsymphony.org or contact LASYO Coordinator Betsy Hausburg at [email protected].

Awards to High School Seniors
The Symphony Association annually presents to graduating high school seniors the Association Award, the Arthur P. Barnes Award, the John H. Green Memorial Award, and
the Bill King Memorial Award. These awards recognize students who have made significant contributions to school and community musical activities. For the 2025–26 season,
applications will be available in late August and due in October 2025. See livermoreamadorsymphony.org. Questions? Please contact Awards Committee Chair Nissa Nack at [email protected] or
925.484.1942.

School Concerts
LAS has presented orchestra concerts
at elementary schools assemblies in
Livermore, Pleasanton, and Dublin
since 2015. The most recent concerts
were in Livermore on April 17, 2025,
at Sunset and Croce Elementary
Schools. Write a check payable to Livermore-Amador Symphony and send it to PO. Box 1049, Livermore CA 94551-1049;
or donate by credit card at livermoreamadorsymphony.org.

Doug Stark, LAS principal bassoon,
with his daughter, Charlotte, at an LAS school
outreach concert at Sunset Elementary School.

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livermoreamadorsymphony.org
Livermore-Amador Symphony is a
resident company of the Bankhead
Theater, 2400 First Street, Livermore
Programs subject to change.

Anne Anaya
Anne Badders
Tim Barry
Carol Boster
Marcia S. Elchesen
Alan Frank
Stu Frazier
Ursula Goldstein
Leslie Grunewald
Stacy Hughes
Nick James
Jean King
Denise Leddon
Nancy McKenzie
Nissa Nack
April Nissen
Jeffrey Schneider
Lynn Seppala
Leslie Stevens
Clark Streeter
Linda Tinney
Brandon Tran
PJ Wells
Beth Wilson
For further information please call 925.789.5724 or see livermoreamadorsymphony.org.

The audience and performers are invited
to enjoy a reception featuring
Livermore Valley wines and hosted by
the Livermore-Amador Symphony Guild
in the lobby after each concert.

The Livermore-Amador Symphony Guild
is underwriting the cost of providing a harpist
at LAS concerts throughout the 2025–2026 season.

The Music Director position is underwritten by the
Chet and Henrietta Fankhauser Trust.

The membership of the Livermore-Amador
Symphony Association is composed of adult season ticket subscribers, Guild members, volunteer orchestra
members, and donors of $100 or more.
@livamsymph livermore-amador
symphony channel
Lara Webber
Music Director & Conductor
livermoreamadorsymphony.org
acac_logo_1in.jpg (JPEG Image, 1500 × 300 pixels) http://acgov.org/arts/logos/acac_logo_1in.jpg 1 of 1 4/27/18, 8:43 AM
2025–2026
Joyful Sounds of the Season
Saturday December 6, 2025
Concert, 8 p.m.

No preconcert talk—holiday parade day
Coleridge-Taylor: Christmas Overture
Vaughan Williams: Suite for Viola and Small Orchestra
Jenny Douglass, soloist
Quinn Mason: Christmas Eve Festivities
Tchaikovsky: The Snow Maiden
Deck the halls and warm your hearts with festive music perfect for the start of the holiday season. Christmas carols infuse the music of composers Samuel Coleridge-Taylor and Quinn Mason. Beloved Bay Area violist Jenny Douglass is our featured soloist in the lyrical music of Vaughan Williams. Tchaikovsky transports us to the wintry world of the snow maiden. Put yourself in the holiday spirit with the symphony! Forbidden Love
Saturday February 14, 2026
Inside the Music, 7–7:15 p.m. Concert, 7:30 p.m.

Delius: The Walk to the Paradise Garden
Prokofiev: Romeo and Juliet Suite No. 2
Elgar: Salut d’Amour
plus solos by the winners of the 2025–2026
Competition for Young Musicians
Spend Valentine’s Day with the symphony! Hear Elgar’s musical love letter, and immerse yourself in passionate music of Delius and Prokofiev inspired by the Shakespearean lovers Romeo and Juliet. Emerging artists take center stage as we feature the winners of our annual Competition for Young Musicians in this evening of musical romance that will sweep you off your feet.

Spring Awakenings
Saturday April 11, 2026
Inside the Music, 7–7:15 p.m. Concert, 7:30 p.m.

Geoffrey Gallegos, guest conductor
Glazunov: “Spring” from The Seasons
Copland: Appalachian Spring
Delius: On Hearing the First Cuckoo in Spring
Schumann: Symphony No. 1 (“Spring”)
Embrace the joy and renewal of springtime with music inspired by the vitality of this beautiful season. Conductor Geoffrey Gallegos leads the orchestra in a vibrant program featuring Copland’s “Appalachian Spring” and music of Delius, Glazunov, and Schumann that brings the sounds of nature to life.

Dramatic Voices
Saturday June 6, 2026
Inside the Music, 7–7:15 p.m. Concert, 7:30 p.m.

Barber: First Essay for Orchestra
Navarro: Clarinet Concerto No. 2
Steve Sanchez, soloist
Beach: Symphony. No. 2 (“Gaelic”)
Steve Sanchez, captivating performer and virtuoso clarinetist, joins us for a season finale that packs a punch! The intensity and expression of Samuel Barber leads us into Óscar Navarro’s second clarinet concerto, which is truly cinematic in its scope and jazzy in its sensibilities. Pioneering American composer Amy Beach transports us through musical imagery and Scottish folk song to her Gaelic roots in Scotland. A dramatic finish to a beautiful season of music.

Geoffrey Gallegos
Jenny Douglass
Steve Sanchez
Pops on the Green
September 27, 2025, 3–4 p.m.

Our annual Pops concert, sponsored by the
Symphony Guild, will be on the lawn in front
of the Bankhead Plaza on an autumn afternoon.

Bring a picnic or snack and maybe something
to sit on while you enjoy the music from our
wonderful Symphony. Admission is free,
but we do collect donations. All donations
go to supporting the Symphony. Join us at
3 p.m. on Saturday September 27!
Family Holiday Concert
December 6, 2025, 3–4 p.m.

In coordination with the Livermore Valley
Performing Arts Center and in partnership with
Valley Dance Theatre, the Symphony Association presents a family concert inside Livermore’s Bankhead Theater. Sign up through the Bankhead for free general-admission tickets and join us for a short, fun-filled celebration of the holiday
season on Saturday December 6 at 3 p.m.!
Single-Concert Tickets
Tickets for individual performances are available
from the Bankhead Theater starting August 1,
2025, for our concerts in December, February,
April, and June at $46/$39/$31 for adults,
$0 for youth under age 22. Call 925.373.6800,
see livermorearts.org, or go to the box office at
2400 First St., Livermore. For more information,
call the Symphony at 925.789.5724 or visit
livermoreamadorsymphony.org.

Estate Sales
Symphony Guild volunteers have
years of experience managing estate sales: evaluating items and offering advice, sorting, pricing, marketing, and holding the sale. Proceeds are shared
between you and the Symphony, as agreed by
and contracted with you. Your donations may
be tax deductible. All of the Guild’s share of
the proceeds goes to the Livermore-Amador
Symphony. See livermoreamadorsymphony.org,
or contact Nancy McKenzie at 925.294.8657 or
[email protected].

Grants and Matching Gifts
Funding has been gratefully received from:

Community Health and Education Foundation
Pleasanton Arts Commission and
Livermore Valley Performing Arts Center
Tri-Valley Nonprofit Alliance
Alameda County Arts Commission
ARTSFUND (partially funded by the
U.S. American Rescue Plan Act)
NVIDIA
Lawrence Livermore National Security
Symphony Association
Board of Directors 2025–2026
Estate
Sales

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SATURDAY December 7 8:00 pm
Bankhead Theater
livermorearts.org
Festive Fairy Tales

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Youth Tickets (22 yrs & Under)
are free!
Complimentary Livermore Valley Wines after the concert
Meet our Conductor, Lara Webber, and our Symphony Musicians! ravel Mother goose Suite
Barber Die Natali
Bizet L’Arlésienne Suite No. 1
Jazz Band Element 119
Featured at Intermission

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Expressions
of Youth
After the concert, the audience and performers are invited to enjoy a lobby reception hosted by the Livermore-Amador Symphony Guild featuring wines from Cuda Ridge and Las Positas Vineyards plus chocolates to sweeten your night.

Music Director position underwritten by the Chet and Henrietta Fankhauser Trust.

Lara Webber
Music Director & Conductor
Sat. February 15, 2025, 7:30 p.m.

Inside the Music talk by
Lara Webber, 7–7:15 p.m
Bankhead Theater, Livermore
Ram Tori Maya (2019) Reena Esmail
(b. 1983) Joining the orchestra onstage:
members of the Cantabella Children’s Chorus and
Indian Classical dancers Prita Mohanty and Keerthana Yellapragada Violin Concerto in D Minor (1904, rev. 1905) Jean Sibelius Opus 47 (1865–1957)
I. Allegro Moderato
Ariel Pawlik-Zwiebel, soloist
Academic Festival Overture (1880) Johannes Brahms
Opus 80 (1833–1897)

INTERMISSION
Cantabella Children’s Chorus
will perform in the lobby at intermission.

Piano Concerto in A Minor (1868) Edvard Grieg
Opus 16 (1843–1907)
I. Allegro molto moderato
Olivia Luan, soloist
Symphonic Variations on an African Air (1898)
Opus 63 Samuel Coleridge-Taylor
(1875–1912)

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Cello
Peter Bedrossian
Principal
Nita Cooley
Kate Fisher
Chris Jackson
Joanne Lenigan
Paul Pappas
Elise Van Gelder
String Bass
Aaron Plattner
Principal
Richard Hibbs
Nick James
Navaz Jasavala
Flute
Marianne Beeler
Principal
Stacie Manuel
Kaitlyn McCain
Piccolo
Stacie Manuel
Kaitlyn McCain
Oboe
Eva Langfeldt
Principal
Jeanne Brown
English Horn
Jeanne Brown
Clarinet
Lesley Watson
Principal
Kathy Boster
Bassoon
Doug Stark
Principal
Katie Brunner
Contrabassoon
Richard Krishnan
Horn
Christine-Ann Immesoete
Principal
James Hartman
Roger Henderson
Bryan Waugh
Trumpet
Michael Portnoff
Principal
Bob Bryant
Anthony Manuel
Trombone
Diane Schildbach
Principal
Alice Williams
Bass Trombone
Marcus Schildbach
Tuba
Betsy Hausburg
Timpani
April Nissen
Percussion
April Nissen
Principal
Robert Hamaker
Bill Taylor
Harp*
Kristin Lloyd
Librarians
Audrey Horning
Stacy Hughes
Patty Crohare
Ian Zolynas
Conductor
Lara Webber
First Violin
Josepha Fath
Concertmaster
Juliana Zolynas
Assistant
Concertmaster
Norman Back
Feliza Bourguet
Judy Eckart
Kuan-Yu Liu
Jutta Massoud
Doug Morrison
Michael Peach
Nick Travia
Anthony Westrope
Second Violin
Ursula Goldstein
Principal
Anne Anaya
Stephanie Black
Lisa Burkhart
Jeana Ernst
Miriam Flock
Stacy Hughes
Susan Ivie
Jacqueline McBride
Nissa Nack
Johan Qin
Leslie Stevens
Viola
Dora Scott
Principal
David Friburg
Audrey Horning
Fernanda Van Atta
Orchestra
2 * The Symphony Guild is generously
underwriting the harp position for the 2024–2025 season.

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Program Notes
3 Ram Tori Maya (2019) Reena Esmail
(b. 1983)
In the words of the composer: “Ram Tori Maya is a bhajan by the ancient Indian saint-poet Barabas set to a melody by Ninu Majumdar. It speaks about how worldly distractions can prevent us from focusing on what is the most important and most sacred to each of us, and invites us to find that spirit within ourselves, and commit fully to it. I originally arranged this bhajan for our Shastra Summer Collaborative, to teach Hindustani singers to sing with a string quartet. But the music is so direct, so lilting, so engaging that when Carnegie Hall’s Link Up program
approached me to write a new piece, I knew that the students would benefit from connecting with this ancient wisdom that is even more relevant in today’s world.”
Indian American composer Reena Esmail works between the worlds of Indian and Western classical music. A Los Angeles resident, Esmail writes orchestral, chamber, and choral works. She has written commissions for the Los Angeles Master Chorale, Seattle Symphony, Baltimore Symphony Orchestra, and Kronos Quartet. The Los Angeles Master Chorale’s 2020–2025 Swan Family Artist in Residence, she has been in residence with the Seattle Symphony, Tanglewood Music Center, and Spoleto Festival. Esmail holds a bachelor’s degree in composition from Juilliard School and master’s degrees and a doctorate from the Yale School of Music. She received a Fulbright-Nehru grant to study Hindustani music in India. Her doctoral thesis, “Finding Common Ground: Uniting Practices in Hindustani and Western Art Musicians,” explores the methods and challenges of the collaborative process between Hindustani musicians and Western composers.

Joining LAS and Cantabella Children’s Chorus in this performance are talented dancers Prita Mohanty and Keerthana Yellapragada, interpreting “Ram Tori Maya” with a beautiful rendition of the epic tale Ramayana through the lens of Odissi dance, one of India’s oldest and most revered classical dance forms. The story of Ramayana holds deep moral, spiritual, and emotional truths. The choreography, expertly crafted by Manasi Padhi, follows this story, beginning with the Swayamvar of Lord Rama and Sita. Sita, the princess of Mithila, chooses Lord Rama as her life partner. Rama is exiled, and Sita is abducted by the deceitful Ravana. After a final confrontation, good ultimately triumphs over evil.

Violin Concerto in D Minor (1904, rev. 1905) Jean Sibelius Opus 47 (first movement) (1865–1957)
The Sibelius violin concerto is one of the most beloved and frequently performed violin concerti in the classical repertoire. Sibelius himself had aspired to be a violin virtuoso in his youth, and this concerto reflects his deep understanding of the instrument’s capabilities. It is known for its emotional intensity, virtuosic demands, and uniquely Nordic atmosphere.

Originally premiered in 1904 but deemed too difficult, the revised version was premiered by the renowned violinist Karel Halíř under the baton of Richard Strauss.

The first movement opens with a hauntingly beautiful orchestral introduction, establishing a dramatic and melancholic atmosphere. The solo violin enters with a lyrical theme, characterized by its sweeping lines and rich emotional depth, showcasing expressiveness and technical virtuosity. This movement weaves together intricate melodies and vigorous rhythms, reflecting the Finnish composer’s unique style, which blends traditional folk elements with Romantic expressiveness. As the movement unfolds, dynamic contrasts and thematic development create a sense of tension and release, culminating in a powerful climax that highlights the soloist’s prowess. Throughout, Sibelius’s masterful orchestration complements the violin, enriching the narrative and enhancing the overall emotional impact of the work.

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4 Academic Festival Overture (1880) Johannes Brahms
Opus 80 (1833–1897)
Johannes Brahms’s “Academic Festival Overture” is a spirited and celebratory work written as a gesture of gratitude to the University of Breslau, which had awarded the composer an honorary doctorate in music. Brahms, who was initially hesitant to accept the degree, chose to mark the occasion by composing a piece that was both festive and lighthearted, in contrast to the more serious and profound character of much of his earlier work. Throughout the composition, Brahms not only honors the university that awarded him the honorary degree but also invites the listener to experience the joy, wit, and intellectual engagement he himself felt in his relationship to the world of academia and music.

The overture opens with a lively and energetic introduction, featuring bold brass fanfares and sweeping strings. The music quickly develops into a theme that is both jubilant and dignified, a fitting prelude to the larger celebration. Brahms cleverly incorporates a series of student anthems and drinking songs throughout the piece, blending traditional German melodies with his own masterful orchestral writing. These familiar tunes, such as “Gaudeamus Igitur” (“So Let Us Rejoice,” a well-known academic song) and “Wir hatten gebauet ein stattliches Haus” (“We Had Built a Stately House”) are woven into the fabric of the overture with intricate counterpoint and harmonic textures.

Piano Concerto in A Minor (1868) Edvard Grieg
Opus 16 (first movement) (1843–1907)
Edvard Grieg’s Piano Concerto in A Minor, composed in 1868, remains one of the most beloved works in the piano concerto repertoire. Its first movement immediately presents the signature fusion of Romantic expression and Norwegian folk influences that are characteristic of Grieg’s music. The music begins with a flourish, placing the solo piano front and center. Next is a striking orchestral fanfare, first introduced by the strings and then taken up by the brass, giving it an energetic, almost heraldic quality. The orchestral chords establish the key of A minor, and the tension builds before the piano enters, immediately giving the impression of a grand narrative beginning to unfold. This introduction presents the main theme, a fanfare-like figure that plays a significant role throughout the movement.

When the piano enters, it does so dramatically, with the same fanfare-like theme first heard in the orchestra. The piano’s version is full of virtuosity, with rapid runs and wide intervals.

Grieg’s writing enables the piano to shine as both a soloist and an equal partner with the orchestra. A contrast emerges when the piano shifts to the second theme. This theme is introduced in the orchestra, and then the piano repeats it with subtle ornamentation, providing a tender and reflective mood. The theme has a sweeping, lyrical, almost folk-like character, a hallmark of Grieg’s style. Then come numerous opportunities for the pianist to demonstrate virtuosity, including rapid octave runs and cascading arpeggios, leading to a brilliant and intense climax. In a recapitulation, the pianist continues to demonstrate both technical brilliance and emotional depth, until a coda brings the movement to its conclusion.

The final passage has energetic and rapid piano figurations accompanied by the orchestra’s bold fanfares until the movement ends in thrilling triumph.

Symphonic Variations on an African Air (1898)
Opus 63 Samuel Coleridge-Taylor
(1875–1912)
Samuel Coleridge-Taylor was a leading figure in the late Romantic period, and his music is often characterized by a blend of Western classical idioms with influences drawn from his African heritage. (His father emigrated to England from Sierra Leone.) He studied at the Royal College of Music in London, where he was trained as a composer, and his works are notable for including European as well as African musical elements. In addition to composing symphonic and choral works, Coleridge-Taylor was a passionate advocate for the African diaspora, and his music reflects a desire to both preserve and celebrate African musical traditions in the context of Western classical forms.

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5 “Symphonic Variations on an African Air” was composed at a time when racial and cultural identity was a topic of growing importance. Coleridge-Taylor’s use of African melodies not only elevated the music of his heritage but also challenged and enriched the Western classical tradition. The piece stands as a prominent example of his ability to blend classical music with themes inspired by African folk melodies. He presented African music not as an exotic “other” but as a rich, complex, and worthy source for symphonic treatment.

This work, one of Coleridge-Taylor’s most popular compositions, was first performed in 1901. The “African air” Coleridge-Taylor used is the strikingly simple and deeply expressive African American song “I’m Troubled in Mind,” which offered him the perfect springboard for his exploration of harmonic, rhythmic, and orchestral color. This theme is followed by several variations, each of which transforms aspects of the original theme. The opening is a gentle yet rhythmically compelling melody that evokes the spirit of African music through its distinctive pentatonic scale, which was characteristic of many African folk tunes. The melody is elaborated upon as it passes through the orchestra, with different sections offering their own interpretations of the tune. The variations explore contrasting moods, from the playful and energetic to the lyrical and tender. The lush textures of the full orchestra combine with the often intricate interplay between the woodwinds, strings, and brass, with rhythms and harmonies often drawing from African-inspired patterns. The piece also subtly blends elements of European classical music, such as the use of counterpoint, thematic development, and orchestral textures. In its later variations, the work becomes more virtuosic, showing Coleridge-Taylor’s technical brilliance and his ability to create musical contrasts. By the time the piece reaches its conclusion, the theme has been transformed beyond recognition, making for a dramatic and stirring return to the opening air.

Program notes written by Kathy Boster
Edited by Eva Langfeldt
Competition for Young Musicians Winners
Ariel Pawlik-Zwiebel—Violin
Ariel Pawlik-Zwiebel, age 17, is a senior at Campolindo High School in Moraga and studies violin with Eugene Chukhlov.

Ariel performs regularly as a soloist and recitalist and recently played public concerts with his father, pianist Markus Pawlik, in Phoenix, San Rafael, Pleasanton, Walnut Creek, and other cities. This past August, they performed in a co-production of the San Francisco International Piano Festival with Noontime Concerts at Old St. Mary’s Cathedral in San Francisco, and they look forward to touring Europe this upcoming summer.

Ariel performed solo works recently with the Contra Costa Performing Arts Society, the Junior Bach Festival, and at the Peninsula Holocaust Memorial Commemoration and will also be performing as a soloist with the Young People’s Symphony Orchestra (YPSO) and the Prometheus Symphony Orchestra
this season.

As a chamber musician, Ariel plays with the Young Chamber Musicians program in Kohl Mansion. He has attended the Bowdoin International Music Festival twice and participated in the YPSO Chamber program. Ariel toured Japan as concertmaster of YPSO this past summer and was the concertmaster of the Festival Orchestra at the Bay Area Youth Orchestra Festival (BAYOF) in January 2024.

He has won numerous top prizes, including, among others, competitions of the Berkeley Etude Club, Pacific Musical Society, US Open, DVC-HNU Strings, and the Silicon Valley Philharmonic, and was a laureate of the International Grumiaux Competition in Belgium.

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6 Olivia Luan—Piano
Olivia Luan, a talented 15-year-old musician who attends Amador Valley High School in Pleasanton, began her musical journey at the age of 4 and currently studies under Markus Pawlik. She has distinguished herself in numerous competitions, winning Second Prize at the 2024 United States Open Music Competition Showcase Piano Solo; First Prize at the 2024 US International Open Music Competition; and First Prize at the 2023 Crescendo International Music Competition, where she performed at Carnegie Hall. Olivia’s achievements also include the Silver Award at the 2021 International Young Artists Competition and Second Prizes in the International Great Composers Competitions for Best Mendelssohn Performance, Best Beethoven Performance, and Masters of Piano Concerto.

In addition to her piano accomplishments, Olivia is passionate about biology, dance, and the string bass. She plays in her school’s wind ensemble and was selected as the principal bass for the 2023 California Junior High School All-State String Orchestra.

Cantabella Children’s Chorus
After performing with the symphony in Ram Tori Maya this evening, the award-winning Cantabella Children’s Chorus Honors Choir will perform in the lobby during intermission.

The choir will be directed by Bailey Sako, with piano accompaniment by Joshua Hart.

Singing tonight are Natalia Bharaj, Amy Chen, Clarissa Huber, Madeline Katreeb, Helen Li, Ena Lim, Isha Matlapudi, Talia McKenzie, Diya Mitragotri, Adithi Mukesh, Taylor Rush, Justine Stokes, Spriha Trivedi, Riya Upadhyaya, and Rohini Vrajmohan. Learn more at www.cantabella.org.

Music Director Lara Webber
Lara Webber is dedicated to inspiring audiences and community engagement through the power of symphonic music. She has been praised by fellow musicians for her musical depth, genuine expression, strong personal vision, and collaborative spirit. Now in her eleventh season as music director and conductor of LAS, she has brought music to Tri-Valley elementary schools, coached chamber musicians, and advocated for the arts.

Webber holds degrees in music from Oberlin and USC and has held the positions of both assistant and associate conductor of the symphony orchestras of Baltimore and Charleston and music director of the Charleston Symphony Orchestra Chorus.

She is music director of the Palo Alto Philharmonic. Her guest-conducting activities have included multiple performances with the symphonies of Houston, Pittsburgh, Santa Barbara, and Modesto, among others. She has served as cover conductor for the San Francisco Symphony and the National Symphony Orchestra and was a conductor of the Emmy-nominated Disney’s Young Musicians Symphony Orchestra. Her operatic associations include posts as assistant conductor at Glimmerglass Opera and conductor of the Baltimore Opera Studio.

Special Donation Match a Success!
LAS was one of the organizations selected in late 2024 for a matching gift possibility as part of the Giving Tuesday campaign of the Community Health and Education Foundation, CHEF. Between December 3 and December 10, 2024, Livermore-Amador Symphony supporters donated $10,000 to LAS through CHEF. In turn, with the addition of $5K in matching funds, CHEF sent a check for $15,000 to LAS!

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* donors to LAS through the Community
Health and Education Foundation
Donations have been
received in memory of
Arthur P. Barnes
Lee Davisson
Marian Reams
Donations have been
received in honor of
Lisa and Scott Burkhart
Joya Deri
Harabugi Kim
Staci Kane
Li Chen Family
Nissa Nack
Grace Ann Turnbeaugh
Angels
Marcia and
Dennis Elchesen*
Mona Furnberg
Jean King*
Maudie Kuenning
Lynn Seppala*
Patrons
The Barnes Family
Dee Brook
Paul Chrzanowski
Alan and Margaret Frank
Janet Peach
Richard and Doris Ryon
Patricia Wheeler
Ron and Anne White
Benefactors
Tim and Claudia Barry*
Bob Bryant and
Monya Lane*
David Chen*
David and Kathleen Friburg
T J and Barbara Gilmartin
Ann Kasameyer
Denise Leddon
Donald and Judith Person
James Schmidt
The Maggie Thompson
Fund
Linda Tinney
Donors
The Livermore-Amador Symphony Association and Guild gratefully acknowledge donations received since February 2024 from the following.

Marianne Walck
Don and Shari Wentz
Sustainers
Lynda Alvarez*
Feliza Bourguet
Harry Briley*
Joyce Brown*
Michael Portnoff and
Ursula Goldstein
Jack and Mary Reaugh
Supporters
Leila and Shire Beach
Mary and Warren Burchett
Roger and Arlynn Grimm
Doug Harvey
Jim Hartman and
Beth Trutner*
Dick Hatfield and
Sally Swanson
Lynn and Stacy Hughes*
Dwight and Marianne Lang
Jeffrey and Joanne Lenigan
Jacqueline McBride*
Judy McMurry*
Larry Moon
Michael Peach*
Allyn Saroyan*
Enda and Philip Sterne*
Mike and Anita Thompson
PJ Wells and Jack Vaughn*
Juliana Zolynas*
Contributors
Patricia Adams*
Anne Anaya*
Gale Anderson*
Lisa Burkhart*
JoAnn Cox
Richard Crawford*
Nick Demczuk*
Mark and Joyce Eaton
Jeff and Cindy Eckart
Robert Flock*
Nancy Fritsch
Carol Guarnaccia
Staci Kane*
Eva Langfeldt*
Myra Latkin
Sandra Love
Anthony and Stacie Manuel
Art and Kathy Molvik*
Gail Olney
Nile Runge
Mary Sibayan
Kristie Wang
Emily Wasley*
Randy and Lesley Watson*
Lara Webber*
Friends
Carol Boster*
Tara Boyce*
Janet Gabrielson
Anita Massey*
Pat and
Madeline McMenamin
Jean Olds*
Al and Rola Pease
Bill and Donna Leach
Cynthia Salmon*
Leah Silveira*
Leslie Stevens*
Diane Wardin*
Eileen Wu*
Additional Donors
Anonymous, through
Alameda County
Combined Charities
Galina Arkhipova*
Pat Cavanaugh
Mary Ann Johnston
Heidi Kaseff*
Isaac Mendel*
Dora Scott*
Jeffrey Smurthwaite*
John Thendean
In-Kind
Matt Finders
Livermore Valley
Performing Arts Center
7 (Corrections or questions? Please contact Judy Eckart, [email protected]) A.P. Barnes Society
Estate of Sally Brown
Estate of Chet and Henrietta Fankhauser
Estate of Frances Fischer
Estate of Roger Ide
Estate of John William Kirk
Estate of Marion Stearns
Dennis Elchesen and Marcia Stimatz Elchesen
Jean King
Bruce and Sharon Schumacher
Linda Tinney
Members of the A.P. Barnes Society bequeathed donations to the symphony or have included the symphony in their estate plans. For information, please contact LAS Association President Tim Barry, [email protected].

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www.livermoreamadorsymphony.org
Livermore-Amador Symphony is a member of the Livermore Cultural Arts Council and a resident company of the Bankhead Theater. LVPAC is a sponsor of this event.

Grants and Matching Gifts
The Livermore-Amador Symphony Association and Livermore-Amador Symphony Guild gratefully acknowledge funding support from:

Community Health and Education Foundation Tri-Valley Nonprofit Alliance Alameda County Arts Commission ARTSFUND NVIDIA
Lawrence Livermore National Security Cisco
Youth Orchestra Registration Is Open
LASYO, the Livermore-Amador Symphony Youth Orchestra, is a summer orchestra open to musicians ages 11 (or in 6th grade) through 21. High school graduates (by first rehearsal) and above are welcome at no tuition. Don Adkins returns as music director this year. Auditions are on May 3 and 10 in Livermore; rehearsals are on Tuesdays and Thursdays from 7 to 9:30 p.m. from June 17 through July 22 (no rehearsal on July 24), with a dress rehearsal on Friday July 25 from 7 to 9 p.m. A free public concert on the evening of Saturday July 26 will begin at 7 p.m. at First Presbyterian Church Livermore.

Go to www.livermoreamadorsymphony.org/lasyo.html for a link to the registration form, which is due by April 26. All registration forms are to be mailed to Betsy Hausburg, 526 Maple St., Livermore CA 94550, with a $40 registration fee. Questions? Please contact Betsy Hausburg, the LASYO program coordinator, at [email protected].

Sipping for the Symphony:

March 28 at Cuda Ridge
Mark your calendar for Friday March 28 from
5 to 7 p.m., when the Symphony Guild will hold
another Sipping for the Symphony event at Cuda
Ridge Wines, 2400 Arroyo Road in Livermore. The Guild will dish up appetizers, gift basket drawings, live music from The Jammies (yay!), and a beautiful, sunset venue overlooking the vineyards. This event is especially for orchestra, Guild, and Association members but is open to the public. Drop by, and bring along a friend or two! You will not want to miss this gentle early-evening welcome to our Livermore spring.

Next Concert:

Romantic Masterpieces, April 12
Inside the Music, 7–7:15 p.m.; concert at 7:30 p.m.

Violin virtuoso Elizabeth Pitcairn returns to Livermore to perform Pyotr Ilyich Tchaikovsky’s thrilling violin concerto, playing her legendary 1720 Red Mendelssohn Stradivarius. The concert concludes with one of the most deeply spiritual and exciting symphonies of the Romantic era, César Franck’s Symphony in D minor. Join us for an evening loaded with virtuosity and beautiful familiar melodies.

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Symphony Notes
A publication of the Livermore-Amador Symphony and Guild, Vol. 62, No. 3, April 2025 LIVERMORE-AMADOR SYMPHONY
Lara Webber, Music Director & Conductor
Presents
Romantic Masterpieces
Saturday, April 12, 2025, at 7:30 p.m.

Featuring Virtuoso Violinist Elizabeth Pitcairn
performing on her legendary 1720 Red Mendelssohn Stradivarius Lara Webber, Conductor
7-7:15 Inside the Music preconcert talk by Lara Webber.

BANKHEAD THEATER, 2400 First Street, Livermore
Livermore Valley Performing Arts Center
Polonaise from Eugene Onegin Pyotr Ilyich Tchaikovsky
Violin Concerto Pyotr Ilyich Tchaikovsky
Elizabeth Pitcairn, soloist
Symphony in D Minor César Franck
Jim Hurley’s Open Strings World Music Middle School Student Ensemble will perform in the lobby at intermission.

The audience and performers are invited to enjoy a post-concert reception in the lobby hosted by the Livermore-Amador Symphony Guild.

Tickets: https://livermoreamadorsymphony.org/tickets.html; Bankhead ticket office at 2400 First St., Livermore; or 925-373-6800.

Youth under age 22 are always FREE.

The Livermore-Amador Symphony is a Resident Company of the Bankhead Theater and a member of the Livermore Cultural Arts Council (LCAC).

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APRIL 12 CONCERT

ELIZABETH PITCAIRN, SOLOIST
TCHAIKOVSKY’S VIOLIN CONCERTO
(photo: Joy Strotz)
Violin virtuoso Elizabeth Pitcairn performed with
LAS at its May 2015 Bankhead concert. The
Symphony is very pleased to welcome her back to
Livermore! Pitcairn has earned a reputation as one
of America’s most beloved soloists. She appeared as
soloist with the Philadelphia Orchestra at the
Academy of Music and in 2000 gave her New York
debut at Alice Tully Hall with the New York String
Orchestra. She has since performed at Carnegie
Hall, Walt Disney Concert Hall, the Fisher Center, and the Kimmel Center. Passionate about youth and
education, she serves as President and Artistic
Director of the Luzerne Music Center in upstate
New York, which provides training for gifted young
musicians ages 9 to 18.

Born in 1973 in Bucks County, Pennsylvania, to a closely knit musical family (her mother is a Juilliardtrained cellist), Pitcairn began playing the violin at age 3 and made her orchestral debut at 14. Her path led her to Los Angeles to study with preeminent violin professor Robert Lipsett at the University of Southern California. Her former teachers include Julian Meyer, Sylvia Ahramjian, Jascha Brodsky and Shmuel Ashkenasi. She is a former faculty member of USC and the Colburn School and an alumna of the Marlboro Music Festival, Temple University’s Center for Gifted Young Musicians, the Meadowmount School, the Encore School for Strings, and the National Repertory Orchestra. She is the former concertmaster of Southern California’s New West Symphony under the direction of Boris Brott.

The artist performs with one of the world’s most legendary instruments, the Red Mendelssohn Stradivarius of 1720, said to have inspired the Academy Award–winning film The Red Violin. Pitcairn is featured on the 10th Anniversary edition of The Red Violin DVD in a special feature called “The Auction Block.” Named the Red Stradivarius violin while in the possession of Joseph Joachim, it was a gift from her grandfather in 1990 at Christie’s auction house in London.

Pitcairn believes strongly in philanthropy and is a frequent performer for such charitable events as the American Cancer Society, the Breast Cancer Research Foundation, the Helping Hands and Hearts Foundation, and the Nakashima Foundation for Peace. Her favorite activities are skiing, tennis, horseback riding, and wine tasting.

Music Director Lara Webber and the Livermore-Amador Symphony are thrilled to perform Tchaikovsky’s beautiful Violin Concerto with Elizabeth Pitcairn on April 12! Symphony Notes April 2025 Page 2

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Romantic Expressions
Saturday, April 12
Concert begins at 7:30 p.m.

Inside the Music: 7-7:15
Bankhead Theater Livermore
Concert Notes from Lara Webber
Music Director and Conductor
The concert opens with a piece that feels like popping the cork on a great bottle of champagne, the Tchaikovsky polonaise from his opera, Eugene Onegin. It is an exciting invitation to focus our attention on what comes next: Tchaikovsky’s remarkable violin concerto. I’m particularly excited about this performance, because not only is Elizabeth Pitcairn one of the most remarkable violinists performing today, she’s also a good friend. In this performance, she and I are revisiting this concerto together for the first time in a quarter century. (We performed it together when we were students at the University of Southern California.) Elizabeth has a particularly rich and detailed interpretation of this exciting concerto, and of course, she plays a remarkable instrument that carries much of music history in its DNA. The centuries-old Red Mendelssohn Stradivarius is an instrument like no other, and it truly sings in Elizabeth’s sensitive and expert hands.

The concert closes with one of the Romantic era’s most inspired symphonic works, and the only symphony composed by Belgian-born French composer, César Franck. The symphony is deeply, personally expressive. It is cyclical, meaning everything stems from the first theme you hear, and all the primary themes are interwoven and related to one another and return at the end of the symphony in a blaze of glory. The middle movement is perhaps one of the most poignant, lyrical songs you’ve ever heard, beautifully sung out by the English horn and accompanied by harp and pizzicato (plucked) strings. It builds into one of the most satisfying symphonic experiences you can imagine.

This will be a blockbuster concert, presented with a personal touch.

We look forward to seeing you at the Bankhead on April 12! Lara Webber
Annual LAS Concert School Outreach Assemblies: The symphony will present school concert assemblies at two Livermore elementary schools on April 17. The program includes the February 14 Bankhead concert’s collaborative project of Reena Esmail’s “Ram Tori Maya” with Cantabella singers and Hindustani dancers, along with storytelling music from a variety of different composers. Members of the LAS Guild will host a luncheon for the performers between the morning and afternoon assemblies. LAS player and LASA Education Youth Outreach chair, Stacy Hughes, worked with school staff to make the arrangements.

Symphony Notes April 2025 Page 3

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A Message from LAS GUILD PRESIDENT PJ Wells
Our February concert, Expressions of Youth, included a high-energy, vivacious, multitude of young singers, dancers, and musicians––capped off with a sugar high from the wine and chocolate pairing at the lobby reception afterwards! Hopefully, all that lively action boosted everyone’s spirit. We needed a change of pace, and I think it delivered––in special foil wrappers too. Now it’s spring and we are literally Marching On … .

The April concert is in full ramp-up mode and what a ramp we have: it looks like a ski jump from my perch. As we all prepare for Elizabeth Pitcairn and her Red Violin, a private, evening soiree on Friday April 11 has been added to the calendar––Ms. Pitcairn is performing in a local vineyard home and tickets are selling fast. (See LAS website homepage for details.) The Guildis giddy at the prospect of presenting this world-class talent in a stunning Livermore venue. It is the perfect complement to the Bankhead Theater concert performance on Saturday April 12 with our full orchestra. We are extremely lucky to have the bench strength of Lara Webber attracting this level of talent to our community.

We are marching into another spring Sipping for the Symphony fundraising event as well: March 28 from 5–7pm, at Cuda Ridge Winery, 2400 Arroyo Road in Livermore. Hit the “easy button” on Friday afternoon––take a short drive out to their large parking lot, purchase a wine-tasting (the winery splits that fee with us), then enjoy their patio while The Jammies play in the background. It is a great way to wind down on a Friday night, the snacks and music are complementary, and you could purchase tickets for a chance to win a gift basket. You just might leave a winner of new treasures, meet a new chum, introduce yourself to a new wine, or take home a memory of the lovely valley we enjoy so much.

Looking for something absolutely free, no strings attached? Stop by the Livermore Bothwell Arts Center April 24 for the April version of January Gems. There’ll be a brief Guild business meeting followed by a recital and reception. Meeting starts at 6:30pm, and the recital at 7:00. We have at least 4 LAS Youth Competition runnersup eager to perform, and afterwards, munch on desserts, mingle with the audience, and share their ambitions.

There may be strings during the performance, but no strings/no charge to you, just great entertainment! Finally, on Saturday, May 10, our LAS Symphony and Guild join the Heritage Guild (those dedicated folks tending Livermore’s landmark buildings) to present the Harmony & Historic Home Tour. Tickets are selling now (see LAS website https://livermoreamadorsymphony.org). This self-paced walking/driving tour is an equal partnership–– the Heritage Guild provides the homes, and groups of volunteer LAS musicians provide musical interludes in the homes. Other musicians may join them as well––the more, the merrier. This should be a delightful Saturday on Mother’s Day weekend. Buy a ticket for Mom and become her favorite! We are marching on — let’s go out and play!
PJ Wells
2024-2025 President
Livermore-Amador Symphony Guild
Symphony Notes April 2025 Page 4

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A Message from LASA PRESIDENT TIM BARRY
Happy spring, my fellow Symphony lovers! We had such a wonderful time at the February 15 concert, and the performance by our musicians and the young singers and dancers was inspiring! Many thanks to Cantabella for providing the young people who did everyone proud! The delicious chocolates with our cookies and beverages at the after-show reception were a delightful celebration of Valentine's Day as well! Thank you, LAS Guild!
Our Guild is embarking upon the busiest spring in memory with fundraising events, support of our upcoming concerts, and supporting the youth concerts at two elementary schools in Livermore! Help us spread the word about these events you'll see elsewhere in this newsletter! The March 28 Sipping for the Symphony at Cuda Ridge Winery will again feature my own Jammies instrumental music group who have been asked for an encore performance for this event. Bring friends and family to this enjoyable afternoon of wine, silent auction, music, food, and fun! I also especially want to invite you to attend the May 10 Harmony & Historic Home Tour fundraiser, a partnership between our Symphony Guild and the Livermore Heritage Guild. Many thanks to the musicians who have answered our call to play music at one of the homes on this tour. This will add much atmosphere to the event and fulfill the partnership. Tell all your neighbors and friends and look in this newsletter and on the LAS website for more information and to buy tickets.

The fabulous Elizabeth Pitcairn returns to LAS after 10 years, to solo at our April 12 concert with her magical Red Violin. Tickets will go fast for this concert as well as for the elegant limited-seating soirée where she will perform on April 11 at a private location in the Livermore Valley vineyards. Look for ticket information on our website and help us spread the word. Thanks for all you do for our Symphony and we'll see you soon at these events!
Looking forward to an exciting month of Symphony activities with you in April! Musically yours,
Tim Barry
President
Livermore-Amador Symphony Association
APRIL 12 CONCERT TICKETS
Don’t miss Elizabeth Pitcairn and this beautiful music! https://livermoreamadorsymphony.org/tickets.html;
925-373-6800; or Bankhead ticket office, 2400 First St., Livermore. Adult tickets: $30, $37, $44. All are good seats! Youth under age 22 are FREE, but need a ticket.

Livermore-Amador Symphony
Annual Association Meeting
Tuesday, April 22, 2025,
7-7:20 p.m., Music Room
East Avenue MS, Livermore
LAS Association members––volunteer LAS players, adult
season ticket subscribers, Guild members, and donors of $50 or more––are eligible to vote in this board election.

Symphony Notes April 2025 Page 5

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♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪
Guild Annual Spring Meeting
Thursday April 24, 6:30 p.m.

Bothwell Arts Center
2466 8th St., Livermore
Guild Estate Sales
The new year started off with
a big bang for the LivermoreAmador Symphony Guild
Estate Sale volunteers!
The evening begins with a short business
meeting. Immediately following, attendees will
be treated to a recital by several contestants
from the Symphony’s Competition for Young
Musicians. Afterwards all are invited to stay for
refreshments and conversation!
Election Slate
The Guild 2024–2025 Nominating Committee,
Judy Eckart, chair; Carol Beck, Joyce Brown,
Sandra Hodzic, and Beth Wilson,
Is pleased to present the following slate of
officers and nominating committee members
for election at this meeting:

PJ Wells, President
Linda Miller, Vice President
Sally Swanson, Recording Secretary
Judy McMurry, Treasurer
Nominating Committee Members:

Joyce Brown
Michelle Rosenberg
If elected, all begin their terms on July 1, 2025.

Note that the committee has renominated the
current Guild officers. The consistently fine work
of these officers on behalf of the Symphony Guild
has earned our strong support!
Officers are elected to one-year terms;
nominating committee members are elected to
two-year terms. The nominating committee
comprises 4 elected members serving two-year
terms (however, Joyce Brown was appointed this
season to complete the 2023–2025 term of the
late Lou Anne Martin) plus a chair; the chair is
appointed to a one-year term by the Guild Board.
_______________________________________
We had another wonderful sale in February and made
close to $9,000 for the symphony. We were fortunate
to have a home where the owners had traveled the
world and the items for sale proved it. Masks from
South America, Pre-Columbian whistles, carvings from
Denmark, boomerangs from Australia and more. As
usual we had outstanding help from our volunteers.

We can’t do these sales without our village! Thanks
again to all the ladies and gentlemen who worked so
hard. They include Patti Fredericks (my right and left
hand), Joyce Brown, Bob Canning, Patty Canning, Adela
Cook, Joan Dickinson, Marcia Elchesen, Janet
Gabrielson, Darlene Jefferies, Mary Jestice, Mary Ann
Johnston, Bill Leach, Ron McKenzie, Judy McMurry,
Linda Miller, Barbara Morrison, Maria Pomares, PJ
Wells, Sarah Wharton, and Beth Wilson.

Please contact me if you or someone you know is
interested in a sale. All the Guild’s share of the
proceeds goes to the Symphony.

Nancy McKenzie, Estate Sales Chair
livermoreamadorsymphony.org/estatesales.
_________________________________________
♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪♪
Annual Guild Luncheon
and Introduction of 2025–2026 Officers
Come & socialize with your fellow Guild members!
There will also be fine musical entertainment.

Guests are welcome too!
Thursday, May 22, 2025, 12 noon
Beeb’s Sports Bar & Grill at Las Positas Golf Course
915 Clubhouse Dr., Livermore
No pre-order required––Order & pay at the counter.

You may also renew your Guild
2025-2026 Season membership!
Watch for a reminder email or a phone call.

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LIVERMORE-AMADOR SYMPHONY and GUILD
CALENDAR 2024–2025
___________________________________________________________ Livermore-Amador Symphony Concert
Romantic Masterpieces
Saturday, April 12, 2025, 7:30 p.m. (Inside the Music, 7–7:15) Bankhead Theater, Livermore
Featuring virtuoso violin soloist, Elizabeth Pitcairn
performing on her legendary 1720 Red Mendelssohn Stradivarius Friday, March 28, 2025, 5:00–7:00 p.m.

Guild Sponsored Event: Sipping for the Symphony (See pp. 4 and 5) Cuda Ridge Wines, 2400 Arroyo Road, Livermore
Friday April 11, 6:00 p.m.

Red Violin Soirée–Sunset Recital with Elizabeth Pitcairn https://livermoreamadorsymphony.org/guild.html (See pp. 4 and 5) Tuesday, April 22, 2025, 7:00–7:20 p.m. (at LAS rehearsal) Association Annual Meeting–Board member election (See p. 5) East Avenue Middle School Music Room, 3951 East Ave., Livermore Thursday, April 24, 2025, 6:30 p.m. (Note time change.) Guild Spring Business Meeting–Election of Officers (See pp. 4 and 6) 7:00 Recital by selected runners-up from Competition for Young Musicians Bothwell Arts Center, 2466 8th St. (8th & H Streets), Livermore Saturday, May 10, 2025, 11:00 a.m.–4:00 p.m.

Guild Sponsored Event: Harmony & Historic Home Tour (See pp. 4 and 5) Thursday, May 22, 2025, 12:00 noon
Guild Spring Luncheon with introduction of 2025–2026 Guild Officers (See p. 6) Beeb’s Restaurant, 915 Clubhouse Dr., Livermore
Saturday, May 31, 2025, 7:30 p.m. (Inside the Music, 7–7:15) Livermore-Amador Symphony Concert:

Celestial Sounds, featuring Heidi Moss Erickson, soprano Bankhead Theater, Livermore
Symphony Notes is published four times a year for members of the Livermore-Amador Symphony Association, Orchestra, and Guild. Symphony Association President: Tim Barry; Guild President:

PJ Wells; Editor: Marcia Elchesen.

Website: www.livermoreamadorsymphony.org Facebook: https://www.facebook.com/LivAmSymph/.

Symphony Notes April 2025 Page 7

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https://www.independentnews.com/community/symphony-will-perform-star-wars-themes-in-celestialsounds-concert/article_3bc04416-a9b1-4bf3-9686-9aba4bcc1a3a.html Symphony Will Perform ‘Star Wars’ Themes in ‘Celestial
Sounds’ Concert
May 29, 2025
The “Celestial Sounds” concert at the Bankhead on May 31 will include a liquid light show by The Mad Alchemist (Photo courtesy of Livermore Amador Symphony)
The Livermore-Amador Symphony, conducted by Lara Webber, will perform the complete, 24- minute “Star Wars” suite composed by John Williams as part of its “Celestial Sounds” concert at the Bankhead Theater on Saturday, May 31.
9/2/25, 4:03 PM Symphony Will Perform ‘Star Wars’ Themes in ‘Celestial Sounds’ Concert | Community News | independentnews.com https://www.independentnews.com/community/symphony-will-perform-star-wars-themes-in-celestial-sounds-concert/article_3bc04416-a9b1-4bf3-9686… 1/2

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The suite includes the main theme from the “Star Wars” saga, “Princess Leia’s Theme,” “The Imperial March” and “Yoda’s Theme.”
“This concert marks the first time (the symphony) will perform the complete ‘Star Wars’ suite by the great John Williams,” Webber said. “This iconic music is also some of his most expressive and beautiful. There are few melodies out there more emotionally rich than those associated with the characters of Princess Leia and Yoda, or more powerful than Darth Vader’s ‘Imperial March’.” The symphony will also perform three movements from British composer Gustav Holst’s orchestral suite, “The Planets,” including movements named for Mars, “the bringer of war,” Venus, “the bringer of peace,” and Jupiter, “the bringer of joy,” which Williams has said provided inspiration for his soaring Star Wars themes.

The concert will begin with “Sunrise,” the opening fanfare from German composer Richard Strauss’ “Also sprach Zarathustra,” which was popularized in Stanley Kubrick’s 1968 science fiction film, “2001: A Space Odyssey.”
The program will also include “Clair de Lune” by Claude Debussy and “Aux etoiles” by Henri Duparc, both French composers.

San Francisco-based Mad Alchemy will set the stage with an immersive liquid light show during the concert, which begins at 7:30 p.m.

Webber will give a pre-concert “Inside the Music” talk at 7:15 p.m.

During intermission, concertgoers will have an opportunity to talk about the cosmos with scientists from Las Positas College and the Quest Science Center. The Tri-Valley Stargazers Astronomy Club will also have telescopes set up in the courtyard during intermission and after the concert.

The Livermore-Amador Symphony Guild will host a wine and sparkling cider reception in the Bankhead lobby following the concert.

Tickets start at $30 and are available online at livermorearts.org, the Bankhead Theater box office at 2400 First St., or by calling 925-373-6800. Youths and adults 21 and younger are free with a paid admission.
9/2/25, 4:03 PM Symphony Will Perform ‘Star Wars’ Themes in ‘Celestial Sounds’ Concert | Community News | independentnews.com https://www.independentnews.com/community/symphony-will-perform-star-wars-themes-in-celestial-sounds-concert/article_3bc04416-a9b1-4bf3-9686… 2/2 Docusign Envelope ID: F5E77D1A-755D-405E-972A-E2196B418249

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'Celestial Sounds' Concert Lights Up the Bankhead
Jun 15, 2025
The Livermore-Amador Symphony performed the complete, 24-minute “Star Wars” suite composed by John Williams as part of its “Celestial Sounds” concert in conjunction with an elaborate light show at the Bankhead Theater in Livermore on May

31. (Photos – Leah Silveira)
9/2/25, 4:01 PM 'Celestial Sounds' Concert Lights Up the Bankhead | Culture | independentnews.com https://www.independentnews.com/culture/celestial-sounds-concert-lights-up-the-bankhead/collection_7866cc15-181d-4ace-a646-2536ffbfdedc.html 1/1

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https://www.independentnews.com/community/musicians-will-give-solo-performances-during-expressionsof-youth-concert/article_dc107ca2-e40a-11ef-a83b-47fbc5de3c8e.html Musicians Will Give Solo Performances During “Expressions of Youth” Concert
Feb 7, 2025
Ariel Pawlik-Zwiebel will perform Sibelius’s Violin Concerto, 1st movement. Olivia Luan will perform Grieg’s Piano Concerto in A Minor, 1st movement. (Photos courtesy of Livermore-Amador Symphony) Alzheimer's Treatment | Search Ads
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Buy the Dip: Top 5 Dividend Stocks with Growth Potential The First Signs of Alzheimer's You Should Never Ignore (See List) 9/2/25, 4:07 PM Musicians Will Give Solo Performances During “Expressions of Youth” Concert | Community News | independentnews.com https://www.independentnews.com/community/musicians-will-give-solo-performances-during-expressions-of-youth-concert/article_dc107ca2-e40a-11e… 1/2

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The winners of the Livermore-Amador Symphony’s annual Competition for Young Musicians, Ariel Pawlik-Zwiebel and Olivia Luan, will be featured solo performers during the symphony’s “Expressions of Youth” concert at the Bankhead Theater on Saturday, Feb. 15.

Pawlik-Zwiebel, 17, will perform Sibelius’s Violin Concerto, 1st movement, while Luan, 14, will perform Grieg’s Piano Concerto in A Minor, 1st movement.

The Cantabella Children’s Chorus will also join the symphony for a performance of “Ram Tori Maya” by Indian American composer Reena Esmail, currently the Los Angeles Master Chorale’s Swan Family Artist in Residence. The performance will be accompanied on stage by local Hindustani singers and dancers.

Symphony conductor Laura Webber will give a 15-minute “Inside the Music” talk prior to the start of the concert at 7:30 p.m. The Cantabella Children’s Chorus will also perform in the lobby during intermission.

There will be a complementary reception following the concert with chocolate and Livermore wine pairings.

Tickets start at $30 and are available online at livermorearts.org. Theatergoers 21 and under are free.
9/2/25, 4:07 PM Musicians Will Give Solo Performances During “Expressions of Youth” Concert | Community News | independentnews.com https://www.independentnews.com/community/musicians-will-give-solo-performances-during-expressions-of-youth-concert/article_dc107ca2-e40a-11e… 2/2 Docusign Envelope ID: F5E77D1A-755D-405E-972A-E2196B418249

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INSURANCE REQUIREMENTS
Minimum Scope and Limits of Insurance
Grantee shall maintain limits no less than:

Commercial General Liability, including operations, products and completed operations, as applicable: $1,000,000/$2,000,000 aggregate per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form of insurance with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

Deductibles and Self-Insured Retention
All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide, or be endorsed to provide, that the SIR may be satisfied by either the named insured or the City of Livermore. The City of Livermore reserves the right to obtain a full certified copy of any insurance policy and endorsements. Failure to exercise this right shall not constitute a waiver of right to exercise later.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of no less than A:

VII and accepted to do business in the State of California, unless otherwise acceptable to the City of Livermore.

Other Insurance Provisions
The general liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City of Livermore, its officers, officials, employees, and designated volunteers are to be covered as additional insureds as respects: liability arising out of activities performed by or on behalf of the Grantee. The coverage shall contain no special limitations on the scope of protection afforded to the City of Livermore, its officers, officials, employees, or volunteers.

2. The limits of insurance required in this agreement may be satisfied by a combination of primary and umbrella or excess insurance. The additional insured coverage under the Grantee’s policy shall be primary and noncontributory and will not seek contribution from the City’s insurance or selfinsurance and shall be at least as broad as ISO Form CG 20 10 04 13.

Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of the City of Livermore before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

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including breaches of warranties, shall not affect coverage provided to the City of Livermore, its officers, officials, employees, or volunteers.

4. The Grantee's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party before expiration of the policy unless notice is delivered in accordance with policy provisions.

6. It shall be a requirement under this agreement that any available insurance proceeds broader than, or in excess of, the specified minimum insurance coverage requirements and/or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater.

7. Certificate Holder section of the insurance certificate should read: City of Livermore, 1052 S. Livermore Avenue, Livermore, CA 94550.

Verification of Coverage
Grantee shall furnish certificates of insurance and endorsement(s) effecting coverage to the City of Livermore for approval. The endorsements shall be on forms acceptable to the City of Livermore. All certificates and endorsements are to be received and approved by the City of Livermore before work commences. The City of Livermore reserves the right to require complete and certified copies of all insurance policies required by this Agreement.

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Project and Program Grant Agreement Page 1
Rev. 10/2023

AGREEMENT BETWEEN CITY OF LIVERMORE
AND

LIVERMORE VALLEY OPERA
FOR FISCAL YEAR 2025-26

PROJECT AND PROGRAM GRANT AGREEMENT
This AGREEMENT, entered into this ____ day of _____________________, 2026, between the City of Livermore, a municipal corporation (“City”), and Livermore Valley Opera, a California non-profit Corporation (“Grantee”).

RECITALS
A. City created Project and Program Grants for the purpose of encouraging programs for the cultural enrichment in the City of Livermore.

B. The primary goal of the Project and Program Grant Program is to serve one or more of the main strands found in the Cultural Arts Master Plan, artsALIVE!, adopted by City Council Resolution number 2007-109 on June 11, 2007.

C. The Commission for the Arts reviews all Project and Program Grant applications and provides City Council with recommendations for funding. Funding is not authorized until City Council approves the Commission for the Arts’ funding recommendations evidenced by City’s signature on this agreement.

D. Grantee has applied to City for funding for a project or program to hold an opera education and community engagement program (“Project”).

E. City wishes to engage Grantee to assist City in utilizing Public Art Fee fund money to provide art projects and programs to Livermore residents.

F. City and Grantee understand that the Project and Program Grant shall be administered consistent with the procedures, standards, regulations, and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

AGREEMENT
NOW THEREFORE, City and Grantee hereby agree that the aforementioned recitals are true and correct, and in recognition of the mutual consideration provided herein, further agree as follows:

I. SCOPE OF SERVICE
A. Activities
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imposed by the 2008 Art in Public Places Program Policy and Procedures Manual, Cultural Arts Master Plan, and herein. The Project will include the following activities eligible under the Project and Program Grant Program: Opera: Reduction performance for elementary schools master cases for middle & high schools, master class for community college, senior resident & library performances.

1. Project and Program Delivery: Grantee agrees to the goals and performance standards as defined below and outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

2. Service Objective: To enrich our community by producing world-class operas and fostering the careers of professional opera singers. Livermore Valley Opera encourages a wider appreciation of opera and associated arts through community outreach and educational programs for youth in schools. (“Activities”).

3. General Administration: The Funds for the Activities are to be administered under the direction of the Grantee’s Executive Director and shall comply with the procedures, standards, regulations and guidelines for Project and Program Grants, including the 2008 Art in Public Places Program Policy and Procedures Manual and the Cultural Arts Master Plan.

B. Budget

City will grant, and Grantee will use, funds in the amount of $10,000 (“Funds”) to perform the Activities consistent with the terms and conditions of this Agreement, the 2008 Art in Public Places Program Policy and Procedures Manual, and the Cultural Arts Master Plan.

C. Performance Monitoring
City will monitor Grantee’s performance against the project or program description outlined in the Grantee’s Project and Program Grant application attached as Exhibit “A”.

Substandard performance as determined by City will constitute non-compliance with this Agreement.

II. TIME OF PERFORMANCE
Grantee shall complete its Activities within one year of the date of execution of this Agreement. If Grantee requires an extension of time for full performance, it may request an extension from the Commission for the Arts. The decision of the Commission for the Arts shall be final.

III. PAYMENT
It is expressly agreed and understood that the total amount of the Funds available from City to Grantee for the Activities under this Agreement shall not exceed $10,000.

The City shall disburse the Project & Program Grant in three installments: 30 percent in advance, 40 percent once material progress can be shown and evidence of the matching grant Docusign Envelope ID: F4F7E90C-C721-44BC-8527-14F81D5A051B

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cash requirement has been submitted, and the final 30 percent after a satisfactory Final Report has been filed. The Project & Program subcommittee of the Commission for the Arts has sole discretion to decide whether each of these milestones has been reached.

IV. NOTICES
Any notice required or permitted under the terms of this Agreement shall be effective upon receipt in writing either by personal service upon the authorized agent for the party, or by mailing the notice via U.S. Mail to the party as follows:

City: City of Livermore
Attn: Allen McFarland, Commission for the Arts Staff Liaison 1052 S. Livermore Avenue
Livermore, California 94550
Grantee: Livermore Valley Opera
Attn: Pamela Rigg
P.O. Box 1002
Livermore, CA 94551
V. GENERAL CONDITIONS
A. General Compliance
Grantee agrees to comply with the requirements of state and local laws and regulations governing the Funds available under this Agreement. Grantee also agrees to comply with all additional regulations and policies issued pursuant to these regulations. Grantee further agrees to utilize the Funds available under this Agreement to supplement, rather than supplant, funds otherwise available. Furthermore, with respect to the performance of Activities under this Agreement, Grantee agrees to comply with all federal, state, and local laws, statutes, rules, and regulations pertaining to the performance of those Activities.

B. Independent Contractor
Nothing contained in this Agreement is intended to, nor shall be construed in any manner to, create or establish the relationship of employer/employee between the parties.

Grantee shall at all times remain an Independent Contractor with respect to the services to be performed under this Agreement. City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance, and Workers' Compensation Insurance as Grantee is an Independent Contractor.

C. Hold Harmless
Grantee agrees to defend, indemnify, and hold City, its elected officials, officers, directors, employees, agents, and designated volunteers harmless from and against any and all loss, liability, damage, including reasonable attorney’s and expert fees and/or court costs, arising out of the performance of the Activities under this Agreement, except for the gross negligence and willful misconduct of City, its elected officials, officers, directors, employees, Docusign Envelope ID: F4F7E90C-C721-44BC-8527-14F81D5A051B

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agents, and designated volunteers.

D. Insurance
Grantee shall procure and maintain insurance for the duration of the contract in the amounts and under the terms set forth in Exhibit “B” against claims that may arise from or in connection with this Agreement and performance of the Project. Upon reasonable written notice, Grantee shall comply with any changes in the amounts and terms of insurance as may be required from time-to-time by the City of Livermore Risk Manager.

E. City Recognition
Grantee shall acknowledge City’s financial support in all appropriate materials and media. The acknowledgment shall read, “Supported in part by a grant from the City of Livermore” or similar language, unless the City of Livermore is a part of a list of supporters. In the latter case, the acknowledgement may say only “City of Livermore.” Grantee shall display the City of Livermore’s logo whenever other sponsor logos are displayed, and in accordance with the City of Livermore’s logo use guidelines.

F. Amendments
City or Grantee may amend this Agreement at any time provided such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of both organizations. Such amendments shall not invalidate this Agreement, nor relieve or release City or Grantee from its obligations under this Agreement.

City may, in its discretion, amend this Agreement to conform with state or local laws, regulations, guidelines, or policies related to the use of the Funds for the Activities. However, if such amendments result in a change in the funding, the scope of services, or the Activities, such modifications shall be incorporated only by written amendment signed by both City and Grantee.

G. Suspension, Termination, Return of Funds

1. Termination for Cause. City may suspend or terminate this Agreement if Grantee materially fails to comply with any term or condition of this Agreement, including but not limited to, the following:
a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statues, regulations, policies, or directives as may become applicable at any time;
b. Failure, for any reason, of Grantee to fulfill in a timely and proper manner its obligation under this Agreement;
c. Ineffective or improper use of Funds provided under this Agreement; or d. Submission by Grantee to City reports that are incorrect or incomplete in any material respect.

City shall give Grantee written notice of any failure to comply with the Agreement.

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If Grantee does not remedy the deficiency or non-compliance within fifteen (15) calendar days after the date the notice is sent, City may exercise any of the remedies available under law and equity, including but not limited to the termination of this Agreement.

Pending correction of any compliance, City shall withhold fifteen percent (15%) of the remaining Agreement Funds until Grantee corrects the deficiency, Grantee is otherwise found to be in compliance by City, or Grantee is otherwise adjudicated to be in compliance with the Agreement.

2. Termination for Convenience: This Agreement may also be terminated for convenience by either City or Grantee, in whole or in part, by giving notice of such termination, the effective date of the termination, and in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, if City determines that the remaining portion of the Funds or Activities will not accomplish the purpose for which the award was made, City may terminate the Agreement in its entirety.

Written notice of termination must be provided at least thirty (30) calendar days before the effective date of such termination.

3. Effect of Termination: In the event of termination, all finished or unfinished documents, data, studies, photographs, reports, or other materials prepared by Grantee under this Agreement shall, at City r’s option, become the property of City, and Grantee shall only be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. Any remaining Funds shall be returned to the City’s Public Art Fund for reallocation.

Termination for failure to comply with any term or condition of this Agreement may result in Grantee becoming ineligible to participate in future Commission for the Arts grant programs.

Termination for any reason shall immediately suspend the Funds available under this Agreement, terminate any claim Grantee has to such Funds, and result in Funds being immediately refunded to City for use and reallocation by City.

VI. ADMINISTRATIVE REQUIREMENTS
A. Documentation and Recordkeeping

1. Records to be Maintained: Grantee shall maintain the following records including, but not limited to:
a. Records providing a full description of each activity undertaken and the date(s) on which the activity occurred;
b. Records demonstrating that each activity undertaken meets one of the objectives of the Program & Program Grant; and
c. Quarterly and annual revenue and expense reports for Activities funded by this Agreement.

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2. Retention: Grantee shall retain all records pertinent to expenditures incurred in the performance of the Activities under this Agreement for a period of two (2) years after the termination of all activities funded under this Agreement.

3. Objectives: Grantee agrees to maintain documentation that demonstrates that the Activities meet one or more of the objectives of the strands identified in the Cultural Arts Master Plan.

4. Audits and Inspections: All Grantee records with respect to any matters covered by this Agreement shall be made available to City at any time during normal business hours, as often as City deems necessary, to audit, examine, and make excerpts or transcripts of all relevant data.

Any deficiencies noted in audit reports must be corrected by Grantee within thirty (30) calendar days after receipt of notice of deficiency by Grantee. Failure of Grantee to comply with the above audit requirements will constitute a violation of this Agreement and constitute cause for termination pursuant to Paragraph V.

B. Reporting and Payment Procedures

1. Payment Procedures: City will pay to Grantee Funds available under this Agreement based upon information submitted by Grantee, and consistent with the 2008 Art in Public Places Program Policy and Procedures Manual. City reserves the right to liquidate Funds available under this Agreement for costs incurred by City on behalf of Grantee.

2. Progress Reports: Grantee shall submit a Material Progress Report to the Commission for the Arts when it feels the Project has made material progress. Grantee shall also submit a Final Report when its Project Activities are complete. These reports are prerequisites to receiving the second and third grant installment payments, in accordance with Section III. The Grantee shall determine the form and content of the Progress Reports.

3. Quarterly Revenue and Expense Reports: Grantee shall submit Quarterly Revenue and Expense Reports for grant activities to the Community Development Director.

VII. PERSONNEL AND PARTICIPANT CONDITIONS
A. Assignability
Grantee shall not assign or transfer any interest in this Agreement without the prior written consent of City. However, claims for money due or to become due to Grantee from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to Grantee.

B. Conflict of Interest
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respect to conflicts of interest, and covenants that it presently has no financial interest, and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the Activities under this Agreement.

Grantee further covenants that in the performance of this Agreement, no persons who exercise or have exercised any functions or responsibilities with respect to the Activities, or who are in a position to participate in a decision-making process or gain inside information with regard to such Activities, have a financial interest in any contract, subcontract or agreement with respect to the Activities or with respect to the proceeds from the Activities, either for themselves or those with whom they have a business or immediate family ties, during their tenure or for a period of one (1) year thereafter.

These conflict of interest provisions apply to any person who is an employee, agent, Grantee, officer, or elected or appointed official of Grantee.

C. Subcontracts

1. Approvals: Grantee shall not enter into any subcontracts with an agency or individual in the performance of this Agreement without the prior written consent of City.

2. Monitoring: Grantee will monitor all subcontracted services to assure Agreement compliance. Results of monitoring efforts must be summarized in written reports, and supported with documented evidence, of follow-up actions taken to correct areas of noncompliance.

3. Content: Grantee shall cause all of the provisions of this Agreement in its entirety to be included in, and made a part of, any subcontract executed in the performance of this Agreement.

D. Copyright
If this Agreement results in any copyrightable material, City reserves the right to royaltyfree, nonexclusive, and irrevocable license to reproduce, publish, or otherwise use and to authorize others to use, the work for government purposes.

E. Religious Organization
Grantee agrees that funds provided under this Agreement will not be utilized for religious activities, to promote religious interests, or for the benefit of a religious organization.

VIII. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

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IX. WAIVER
City’s failure to act with respect to a breach by Grantee does not waive its right to act with respect to subsequent or similar breaches. The failure of City to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.

X. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between City and Grantee for the use of Funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between City and Grantee with respect to this Agreement.

XI. BINDING EFFECT
All the terms, covenants, and conditions of this Agreement shall inure to the benefits of and be binding upon successors and assigns of the parties to this Agreement.

XII. COUNTERPARTS
This Agreement may be executed in counterparts by delivering a facsimile or secure electronic copy of the signed agreement to the other party, followed by delivery of the original documents bearing the original signatures. However, failure to deliver the original documents does not affect the enforceability of this Agreement.
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IN WITNESS THEREOF, the Parties have executed this Agreement as of the date first written above.

Livermore Valley Opera
501(c)3 Non-Profit Corporation
“Grantee”
By: ___________________________ Dated: ____________________________ Pamela Rigg
Education and Community Engagement Program Director

CITY OF LIVERMORE
a Municipal Corporation
“City”
By: __________________________ Dated: ____________________________ Marianna A. Burch
City Manager
APPROVED AS TO FORM:
______________________________
Deputy/Assistant/Senior Assistant/City Attorney
Attachments:

Exhibit A - Application for Project and Program Grant from the City of Livermore Exhibit B - Insurance Requirements
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