Loma Linda City Council
August 12, 2025

CITY OF LOMA LINDA

CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR

AGENCY TO THE LOMA LINDA REDEVELOPMENT AGENCY

REGULAR JOINT MEETING
Tuesday, August 12, 2025, 7:00 PM
Council Chambers
25541 Barton Road
Loma Linda, CA 92354
The Regular Joint Meeting of the Loma Linda City Council, Housing Authority and Successor Agency is scheduled in the Council Chambers, 25541 Barton Road, Loma Linda, California. Under Municipal Code Section 2.08.010, study sessions or closed session items may begin at 5:30 pm. or as soon thereafter as possible. A  recess may be called at the discretion of the City Council.

The Agenda and Reports are available for public review in the City Clerk's Office during regular business hours and can also be accessed on the City's website at www.lomalinda-ca.gov at least 72 hours before the meeting.  Individuals wishing to speak on agenda items are encouraged to submit their names using the kiosk at the meeting or through the City's website. Speakers are required to provide their names for the public record. Comments provided during Oral Reports/Public Participation is limited to 3 minutes for each speaker. Please note that the meetings are recorded for public record.

In accordance with the Americans with Disabilities Act (ADA), if an individual requires special assistance to provide public comments or need other accommodations, please contact the City Clerk at least 48 hours before the meeting at (909) 799-2819 or via email at [email protected] to allow time for the City to make reasonable arrangements to the best of their ability.

1. Call to Order

1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA] — PLEASE NOTE that each agenda item will specify the applicable governing body to take action using the corresponding abbreviation.

1.B. Roll Call

1.C. Closed Session - 5:30 pm - Council Board Room
— Conference with Legal Counsel on Labor Negotiations (Government Code Section 54957.6) - Agency Labor Counsel - Kevin Dale; Agency Representative; City Manager T. Jarb Thaipejr; and Employee Organizations: Teamsters (Public Works) and Teamsters (Administration) — Conference with Legal Counsel on Labor Negotiations (Government Code Section 54957.6) – Agency Representative – City Attorney Diane E. Robbins and Unrepresented Employee: City Manager — Conference with Legal Counsel regarding Potential Litigation (Government Code 54956.9(d)(2)) - One Potential Case

1.D. Invocation and Pledge of Allegiance - Councilmember Rigsby

1.E. Items to be Added or Deleted

1.F. F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency)

2. Presentation(s)

2.A. SBCTA Presentation on Measure I Project for Loma Linda (Louis Vidaure)

3. Public Hearing Items

3.A. Public Hearing - Council Bill #O-2025-03 - (Introduce on First Reading and set Second Reading to September 8, 2025) Amending and Adopting a New Chapter 19.12 of the Loma Linda Municipal Code Entitled "Flood Control Measures" to Comply with the New Federal Emergency Management Agency (FEMA) Regulations to Adopt Flood Hazard Maps, to Designate a Floodplain Administrator, and Address for Other Purposes, Providing Severability, Establishing an Effective Date of October 9, 2025, and Repealing Ordinance Nos. 148, 369, 380, and 678 (Public Works) [CC] — Recommendation: Introduce Council Bill #O-2025-03 on first reading, set second reading to September 8, 2025 to adopt the Ordinance

4. Consent Calendar

4.A. Minutes for Approval for City Council, Housing Authority and Successor Agency for June 10, June 24, and July 1, 2025 (City Clerk) [CC/HA/SA]
— Recommendation: Approve the minutes of June 10, June 24 and July 1, 2025 as presented

4.B. Approve the Demands Registers Dated July 8, 22 and August 12, 2025 (Finance) [CC/HA/SA] — Recommendation: Approve Demands for payment

4.C. Accept the Treasurer's Report - June and July 2025 (Finance) [CC] — Recommendation: Accept the reports for filing

4.D. Accept the Fire Department Activity Reports - June and July 2025 (Fire) [CC] — Recommendation: Accept the reports for filing

4.E. Award Contract to LCR Earthworks & Engineering Corporation for Pavement Rehabilitation at Various Locations for $270,333.95 - CIP 25-125 (Public Works) [CC] — Recommendation: Approve contract to LCR Earthworks & Engineering Corporation as recommended

4.F. Award Contract to CT&T Concrete Paving, Inc. for Installation of Sidewalk, Driveway, and Curb & Gutter at Various Locations for $173,656.23 - CIP 25-129 (Public Works) [CC] — Recommendation: Award contract to CT&T Concrete Paving, Inc. as recommended

4.G. Award Contract to Doug Martin Contracting Company for Pavement Rehabilitation by Slurry Seal Method at Various Locations for $247,282.53 - CIP 25-126 (Public Works) [CC] — Recommendation: Award contract to Doug Martin Contracting Company as recommended

4.H. Award Contract to Mike Roquet Construction Inc. for Pavement Rehabilitation by Application of BioBased Pavement Preservation Product at Anderson St. and Barton Rd. for Fiscal Year 2025-26 for $233,313.00 - CIP 25-128 (Public Works) [CC]
— Recommendation: Approve Contract to Mike Roquet Construction Inc. as recommended

4.I. Approve Contract with Willdan Engineering to Deliver Code Enforcement Program Analysis, Development, Implementation, Training, and Preparation of a Policy and Procedures Manual in an Amount Not to Exceed of $21,00 (Fire) [CC]
— Recommendation: Approve contract with Willdan Engineering and Authorize a Budget Transfer as recommended

4.J. Award Contract to Techstrata for Network Hardware Support and Maintenance for $28,254 (Information Systems) [CC]
This is a standard renewal for support coverage of the City's networking hardware. — Recommendation: Award contract to Techstrata as recommended

4.K. Approve the Purchase of One Skid Steer Loader from Quinn Cat of Riverside, CA for a total of $137,741.67. (Public Works) [CC]
— Recommendation: Approve the purchase of the skid steer loader as recommended

4.L. Accept Grant Funding Award of $75,000, Execute Funding Agreement, and Appropriate the Revenue and Expenditure Accounts and Approve a Supplemental Appropriation of $35,000 from General Fund Reserves as Part of the City's Fiscal Year 2025-26 Match for the Preparation of the Community Wildfire Plan (Fire) [CC]
— Recommendation: Accept the grant funding, execute funding agreement, and appropriate the revenue and expenditures as recommended

4.M. Approve Grant Application with the California Department of Justice Tobacco Grant Program for a potential award totaling $21,570 over a two-year fiscal period (Fire) [CC] — Recommendation: Approve grant application as recommended

4.N. Adopt Council Bill #R-2025-31 - A Resolution Amending the City Classification Plan and Salary Schedule to Reclassify the Engineering Technician/GIS Analyst Position to Engineering Technician II/GIS Administrator, to Establish New Classifications for Engineering Technician I, Information Technology Specialist, to update Customer Support Technician to Help Desk Technician; and Approve Supplemental Appropriations of $8,200.00 for the Engineering Technician II/GIS Administrator position and $126,000.00 for the Information Technology Specialist Position (Administration) [CC] — Recommendation: Adopt Council Bill #R-2025-31 into Resolution and Approve the supplemental appropriations as recommended

4.O. Adopt Council Bill #R-2025-32 - A Resolution to Submit a Grant Application to the Land and Water Conservation Fund to Construct Two Pickleball Courts at Leonard Bailey Park (PW) [CC] — Recommendation: Adopt Council Bill #R-2025-32 into Resolution as recommended

4.P. Approve a Second Amendment to the Agreement with TKE Engineering, Inc. for Consulting Services for City-Related Services (Administration) [CC]
— Recommendation: Approve the second amendment to the Agreement with TKE Engineering, Inc. as recommended

4.Q. Approve the Fifth Amendment to the Agreement with TKE Engineering, Inc. for Consulting Services for the Housing Authority (Administration) [HA]
— Recommendation: Approve the fifth amendment to the Agreement with TKE Engineering, Inc. as recommended

4.R. Approve the Fourth Amendment to the Agreement with TKE Engineering, Inc. for Consulting Services for Successor Agency (Administration) [SA]
— Recommendation: Approve the fourth amendment to the Agreement with TKE Engineering, Inc. as recommended

4.S. Supplemental Appropriations in the Amounts of $53,300 from the General Fund Balance, $434,800 from the Major Street Arterial Subprogram Fund Balance, $275,700 from the Traffic Mitigation Fund Balance, $6,800 from the Water Enterprise Fund Balance, and $802,200 from the Water Acquisition Fund Balance for Projects and Items Not Completed or Received by the End of Fiscal Year 2025 (Public Works) [CC]

4.T. Accept as Complete the Notice of Completion of the Installation of the Manual Transfer Switches at 3 Water Reservoir Sites for $36,175 Contractor: AP Electrical Service, Inc. (Public Works) [CC] — Recommendation: Accept the project as complete and authorize recordation of Notice of Completion documents as recommended

5. New Business

5.A. Presentation on Loma Linda City Parks (City Manager)

6. Reports

6.A. Reports of Council Members

6.B. Reports Of Officers

7. Adjournment
Date Posted: August 8, 2025

POSTING
I, Lynette Arreola, City Clerk, do hereby certify and declare that, I caused this agenda to be posted at the following three (3) locations, to-wit:  1) Loma Linda Branch Library, 25581 Barton Road, Loma Linda, California; 2) City Council Chambers, 25541 Barton Road, Loma Linda, California; 3) U. S. Post Office Annex, Newport Avenue, Loma Linda, California
Lynette Arreola, City Clerk
City of Loma Linda, California

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Public Hearing - Council Bill #O-2025-03 - (Introduce on First Reading and set Second Reading to September 8, 2025) Amending and Adopting a New Chapter 19.12 of the Loma Linda Municipal Code Entitled "Flood Control Measures" to Comply with the New Federal Emergency Management Agency (FEMA) Regulations to Adopt Flood Hazard Maps, to Designate a Floodplain Administrator, and Address for Other Purposes, Providing Severability, Establishing an Effective Date of October 9, 2025, and Repealing Ordinance Nos. 148, 369, 380, and 678 (Public Works) [CC]
Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Public Hearing Items Item: 3A.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council introduce Council Bill #O-2025-03 to establish flood control measures within the City and set the second reading for adoption September 9, 2025.

BACKGROUND:

In order to be included in the federal flood insurance program as administered by the Federal Emergency Management Agency (FEMA) the City must comply with certain regulations to minimize potential flooding impacts.

Our current ordinance establishing Chapter 19.12 – Flood Control Measures is being replaced with an updated Chapter utilizing the model ordinance prepared and provided by the Federal Insurance Administration, be adopted along with new Flood Insurance Rate Maps (FIRM) effective October 09, 2025.

ANALYSIS:

The proposed amendment to this chapter is to allow for the automatic adoption of any updates, revisions or new Flood Insurance Studies prepared by the Federal Insurance Administration under the direction of FEMA. This will keep the City of Loma Linda in compliance with federal regulations.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

None.

Attachments
FEMA Chapter 19.12.pdf
[Type here]
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING NEW CHAPTER 19.12 (FLOOD CONTROL

MEASURES) OF THE LOMA LINDA MUNICIPAL CODE TO ADOPT FLOOD

HAZARD MAPS, DESIGNATE A FLOODPLAIN ADMINISTRATOR, AND
ADDRESS FOR OTHER PURPOSES; PROVIDING FOR SEVERABILITY; REPEALING ORDINANCE NUMBERS 148, 369, 380, AND 678; AND ESTABLISHING AN EFFECTIVE DATE OF OCTOBER 9, 2025.
______________________________________________________________________ WHEREAS, the Legislature of the State of California has, in Government Code Sections 65302, 65560, and 65800, conferred upon local governments the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry; and WHEREAS, the Federal Emergency Management Agency has identified special flood hazard areas within the boundaries of the City of Loma Linda, California and such areas may be subject to periodic inundation which may result in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety and general welfare, and
WHEREAS, the City of Loma Linda, California was accepted for participation in the National Flood Insurance Program on July 16,1987 and the City Council of the City of Loma Linda, California desires to continue to meet the requirements of Title 44 Code of Federal Regulations, Sections 59 and 60, necessary for such participation; and WHEREAS, pursuant to the California Health and Safety Code, Division 13, Part 1.5 and Part 2.5, the City of Loma Linda, California is required to administer and enforce the California Building Standards Code, and such building codes contain certain provisions that apply to the design and construction of buildings and structures in flood hazard areas; and WHEREAS, the City Council of the City of Loma Linda, California has determined that it is in the public interest to adopt the proposed floodplain management regulations that are coordinated with the California Building Standards Code.

NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Loma Linda, California that the following floodplain management regulations are hereby adopted.

SECTION 1. RECITALS.

The foregoing whereas clauses are incorporated herein by reference and made a part hereof.

SECTION 2. These regulations specifically repeal and replace the following ordinance(s) and regulation(s): (Ord. 148, Ord 369, Ord. 380 § 1, 1987; Ord. 678 § 1, 2008) [Type here]
CHAPTER 19.12 – FLOODPLAIN MANAGEMENT
Sec. 19.12.010. - Title. These regulations, in combination with the flood provisions of California Code of Regulations Title 24, the California Building Standards Code (hereinafter “building codes,” consisting of the Part 2 (building), Part 2.5 (residential), Part 10 (existing building), and related codes), shall be known as the Floodplain Management Regulations of the City of Loma Linda, California (hereinafter “these regulations”).

Sec. 19.12.020. - Statutory authority. Legislature of the State of California has, in Government Code Sections 65302, 65560, and 65800, conferred upon local governments the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry.

Sec. 19.12.030. - Scope. The provisions of these regulations, in combination with the flood provisions of the building codes, shall apply to all proposed development entirely or partially in flood hazard areas established in Section 19.12.110 of these regulations.

Sec. 19.12.040. – Purposes and objectives. The purposes and objectives of these regulations and the flood load and flood resistant construction requirements of the building codes are to promote the public health, safety and general welfare and to minimize public and private losses due to flood conditions in specific flood hazard areas through the establishment of comprehensive regulations for management of flood hazard areas, designed to:
(1) Minimize unnecessary disruption of commerce, access and public service during times of flooding.
(2) Require the use of appropriate construction practices in order to prevent or minimize future flood damage.
(3) Manage the alteration of natural floodplains, stream channels and shorelines to minimize the impact of development on the natural and beneficial functions of the floodplain.
(4) Manage filling, grading, dredging, mining, paving, excavation, drilling operations, storage of equipment or materials, and other development which may increase flood damage or erosion potential.
(5) Prevent or regulate the construction of flood barriers which will divert floodwater or increase flood hazards.
(6) Contribute to improved construction techniques in the floodplain. (7) Minimize damage to public and private facilities and utilities. (8) Help maintain a stable tax base by providing for the sound use and development of flood hazard areas.
(9) Minimize the need for rescue and relief efforts associated with flooding. (10) Ensure that property owners, occupants, and potential owners are aware of property located in flood hazard areas.
(11) Minimize the need for future expenditure of public funds for flood control projects and response to and recovery from flood events.
(12) Meet the requirements of the National Flood Insurance Program for community participation as set forth in Title 44 Code of Federal Regulations, Section 59.22. [Type here]
Sec. 19.12.050. - Coordination with California Building Standards Code. Pursuant to the requirement established in State statute that the City of Loma Linda, California administer and enforce the California Building Standards Code, the City Council of the City of Loma Linda, California hereby acknowledges that the building codes contain certain provisions that apply to the design and construction of buildings and structures in flood hazard areas. Therefore, these regulations are intended to be administered and enforced in conjunction with the building codes.

Sec. 19.12.060. - Warning. The degree of flood protection required by these regulations and the building codes is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur. Flood heights may be increased by man-made or natural causes. Enforcement of these regulations and the building codes does not imply that land outside the special flood hazard areas, or that uses permitted within such flood hazard areas, will be free from flooding or flood damage. The flood hazard areas and base flood elevations contained in the Flood Insurance Study and shown on Flood Insurance Rate Maps and the requirements of Title 44 Code of Federal Regulations, Sections 59 and 60 may be revised by the Federal Emergency Management Agency, requiring this community to revise these regulations to remain eligible for participation in the National Flood Insurance Program. No guaranty of vested use, existing use, or future use is implied or expressed by compliance with these regulations.

Sec. 19.12.070. - Disclaimer of liability. These regulations shall not create liability on the part of the City Council of the City of Loma Linda, California any officer or employee thereof, the State of California, or the Federal Emergency Management Agency, for any flood damage that results from reliance on these regulations or any administrative decision lawfully made hereunder. The Floodplain Administrator and any employee charged with the enforcement of these regulations, while acting for the community in good faith and without malice in the discharge of the duties required by these regulations or other pertinent law or ordinance, shall not thereby be rendered liable personally and is hereby relieved from personal liability for any damage accruing to persons or property as a result of any act or by reason of an act or omission in the discharge of official duties. Any suit instituted against an officer or employee because of an act performed by that officer or employee in the lawful discharge of duties and under the provisions of these regulations shall be defended by a legal representative of the community until the final termination of the proceedings. The Floodplain Administrator and any subordinate shall not be liable for cost in any action, suit or proceeding that is instituted in pursuance of the provisions of these regulations.

Sec. 19.12.080. - Other laws. The provisions of these regulations shall not be deemed to nullify any provisions of local, State or federal law.

Sec. 19.12.090. - Abrogation and greater restrictions. These regulations supersede any ordinance in effect in flood hazard areas. However, these regulations are not intended to repeal, abrogate or impair any existing ordinances including land development regulations, subdivision regulations, zoning ordinances, stormwater management regulations, or building codes, nor any existing easements, covenants, or deed restrictions. In the event of an overlap or conflict between these regulations and any other ordinance, code, regulation, easement, covenant, or deed restriction, the more restrictive shall govern.

Sec. 19.12.100. - General applicability. These regulations, in conjunction with the building codes, provide minimum requirements for development located in flood hazard areas, including [Type here]
the subdivision of land; filling, grading and other site improvements; installation of utilities; installation, placement and replacement of manufactured homes; placement of recreational vehicles; installation of tanks; temporary structures and temporary or permanent storage; utility and miscellaneous Group U buildings and structures; certain building work exempt from permit under the building codes; and flood control projects.

Sec. 19.12.110. - Establishment of flood hazard areas. The Flood Insurance Study for San Bernardino County California and Incorporated Areas dated January 17, 1997 and all subsequent amendments and revisions, and the accompanying Flood Insurance Rate Maps (FIRM), and all subsequent amendments and revisions to such maps, are hereby adopted by reference as a part of these regulations and serve as the basis for establishing flood hazard areas. Where the building code establishes flood hazard areas, such areas are established by this section. Additional maps and studies, when specifically adopted, supplement the FIS and FIRMs to establish additional flood hazard areas. Maps and studies that establish flood hazard areas are on file at the Office of the City Engineer, 25541 Barton Road, Loma Linda, California Sec. 19.12.120. - Interpretation. In the interpretation and application of these regulations, all provisions shall be:
(1) Considered as minimum requirements.
(2) Liberally construed in favor of the governing body. (3) Deemed neither to limit nor repeal any other powers granted under state statutes.

Sec. 19.12.130. - Designation. The City Engineer is designated the Floodplain Administrator.

The Floodplain Administrator shall have the authority to delegate performance of certain duties to other employees.

Sec. 19.12.140. - General authority. The Floodplain Administrator is authorized and directed to administer and enforce these regulations. The Floodplain Administrator shall have the authority to render interpretations of these regulations and to establish policies and procedures in order to clarify the application of its provisions. Such interpretations, policies and procedures shall be consistent with the intent and purpose of these regulations and the flood provisions of the building code and shall not have the effect of waiving specific requirements without the granting of a variance pursuant to Sec. 19.12.340 - Sec. 19.12.420 of these regulations. The Floodplain Administrator is authorized to waive the submission of site plans, construction documents, and other data that are required by these regulations but that are not required to be prepared by a qualified California (CA) Licensed Land Surveyor or Civil Engineer when it is found that the nature of the proposed development is such that the review of such submissions is not necessary to ascertain compliance with these regulations.

Sec. 19.12.150. - Coordination. The Floodplain Administrator shall coordinate with and provide comments to the Building Official to administer and enforce the flood provisions of the building code and to ensure compliance with the applicable provisions of these regulations. The Floodplain Administrator and the Building Official have the authority to establish written procedures for reviewing applications and conducting inspections for buildings and for administering and documenting determinations of substantial improvement and substantial damage made pursuant to Section Sec. 19.12.170 of these regulations.

Sec. 19.12.160. - Duties. The Floodplain Administrator, in coordination with other pertinent offices of the community, shall:
[Type here]
(1) Review all permit applications and plans to determine whether proposed development is located in flood hazard areas.
(2) Review all applications and plans for development in flood hazard areas for compliance with these regulations.
(3) Review, in coordination with the Building Official, required design certifications and documentation of elevations specified by the building code to determine that such certifications and documentations are complete.
(4) Review applications and plans for modification of any existing development in flood hazard areas for compliance with these regulations.
(5) Require development in flood hazard areas to be reasonably safe from flooding and to be designed and constructed with methods, practices and materials that minimize flood damage.
(6) Interpret flood hazard area boundaries and provide available flood elevation and flood hazard information.
(7) Determine whether additional flood hazard data shall be obtained from other sources or developed by the applicant.
(8) Complete the appropriate section of the Department of Housing and Community Development Floodplain Ordinance Compliance Certification for Manufactured Home/Mobil home Installations when submitted by applicants. (9) Review requests submitted to the Building Official seeking approval to modify the strict application of the flood load and flood resistant construction requirements of the building code, to determine whether such requests require consideration as a variance pursuant to Article Sec. 19.12.340 – Sec. 19.12.420 of these regulations. (10) Coordinate with the Building Official and others to identify and investigate damaged buildings located in flood hazard areas and inform owners of the requirement to obtain permits for repairs.
(11) Require applicants who submit hydrologic and hydraulic engineering analyses to support permit applications to submit to FEMA the data and information necessary to maintain the Flood Insurance Rate Maps when the analyses indicate changes in base flood elevations, flood hazard area boundaries, or floodway designations; such submissions shall be made within 6 months of such data becoming available. (12) Require applicants who propose alteration of a watercourse to notify adjacent communities and the NFIP State Coordinating Agency, and to submit copies of such notifications to the Federal Emergency Management Agency (FEMA). (13) Inspect development in accordance with Sec. 19.12.300 - Sec. 19.12.330 of these regulations and inspect flood hazard areas to determine when development is undertaken without issuance of permits.
(14) Prepare comments and recommendations for consideration when applicants seek variances for development other than buildings in accordance with Article Section

19.12.340 – 19.12.142 of these regulations.
(15) Cite violations in accordance with Sec. 19.12.430 - Sec. 19.12.450 of these regulations.
[Type here]
(16) Notify FEMA when the corporate boundaries of the City of Loma Linda, California have been modified and provide a map and legal description of the changes in the corporate boundaries.

Sec. 19.12.170. - Substantial improvement and substantial damage determinations. For applications for building permits to improve buildings and structures, including alterations, movement, enlargement, replacement, repair, additions, rehabilitations, renovations, substantial improvements, repairs of substantial damage, and any other improvement of or work on such buildings and structures, the Floodplain Administrator, in coordination with the Building Official, shall:
(1) Estimate the market value, or require the applicant to obtain an appraisal of the market value prepared by a qualified independent appraiser, of the building or structure before the start of construction of the proposed work; in the case of repair, the market value of the building or structure shall be the market value before the damage occurred and before any repairs are made.
(2) Compare the cost to perform the improvement, the cost to repair the damaged building to its pre-damaged condition, or the combined costs of improvements and repairs, when applicable, to the market value of the building or structure. (3) Determine and document whether the proposed work constitutes substantial improvement or repair of substantial damage.
(4) Notify the applicant when it is determined that the work constitutes substantial improvement or repair of substantial damage and that compliance with the flood resistant construction requirements of the building code is required and notify the applicant when it is determined that work does not constitute substantial improvement or repair of substantial damage.

Sec. 19.12.180. - Department records. In addition to the requirements of the building code and these regulations, and regardless of any limitation on the period required for retention of public records, the Floodplain Administrator shall maintain and permanently keep and make available for public inspection all records that are necessary for the administration of these regulations and the flood provisions of the building codes, including Flood Insurance Studies and Flood Insurance Rate Maps; documents from FEMA that amend or revise FIRMs; records of issuance of permits and denial of permits; determinations of whether proposed work constitutes substantial improvement or repair of substantial damage; required certifications and documentation specified by the building codes and these regulations; notifications to adjacent communities, FEMA, and the State related to alterations of watercourses; assurance that the flood carrying capacity of altered waterways will be maintained; documentation related to variances, including justification for issuance or denial; and records of enforcement actions taken pursuant to these regulations and the flood resistant provisions of the building codes.

Sec. 19.12.190. - Permits required. Any person, owner or authorized agent who intends to conduct any development in a flood hazard area shall first make application to the Floodplain Administrator and shall obtain the required permit for floodplain development. No permit shall be issued until compliance with the requirements of these regulations and all other applicable codes and regulations has been satisfied. No building permit shall be issued based on Conditional Letters of Map Revision issued by FEMA. Depending on the nature and extent of proposed development that includes a building or structure, the Floodplain Administrator may determine a permit for floodplain development is required in addition to a building permit. [Type here]
Sec. 19.12.200. - Application for permit. The applicant shall file an application in writing on a form furnished by the Floodplain Administrator. The information provided shall:
(1) Identify and describe the development to be covered by the permit. (2) Describe the land on which the proposed development is to be conducted by legal description, street address or similar description that will readily identify and definitively locate the site.
(3) Indicate the use and occupancy for which the proposed development is intended. (4) Be accompanied by a site plan and construction documents as specified in Sec.

19.12.260 – 19.12.290 of these regulations, including grading, excavation and filling plans and other information deemed appropriate by the Floodplain Administrator. (5) State the valuation of the proposed work.
(6) Be signed by the applicant or the applicant's authorized agent. (7) Include such other data and information required by the Floodplain Administrator to demonstrate compliance with these regulations.

Sec. 19.12.210. - Validity of permit. The issuance of a permit for floodplain development under these regulations or the building codes shall not be construed to be a permit for, or approval of, any violation of these regulations, the building code, or any other ordinance of the community.

The issuance of a permit for floodplain development based on submitted documents and information shall not prevent the Floodplain Administrator from requiring the correction of errors and omissions. The Floodplain Administrator is authorized to prevent occupancy or use of a structure or site which is in violation of these regulations.

Sec. 19.12.220. - Other permits required. The applicant shall obtain all other required state and federal permits prior to initiating work authorized by these regulations and shall provide documentation of such permits to the Floodplain Administrator. Such permits include but are not limited to the California State Water Resources Control Board for activities that affect wetlands and alter surface water flows, in conjunction with the U.S. Army Corps of Engineers; Section 404 of the Clean Water Act.

Sec. 19.12.230. - Expiration. A permit for floodplain development shall become invalid when the proposed development is not commenced within 180 days after its issuance, or when the work authorized is suspended or abandoned for a period of 180 days after the work commences. Extensions shall be requested in writing and justifiable cause demonstrated. The Floodplain Administrator is authorized to grant, in writing, one or more extensions of time, for periods not more than 180 days each unless FEMA has issued notification of revision to the Flood Insurance Rate Study and Flood Insurance Rate Maps that alter the flood hazard area or floodway boundaries, flood zones, or base flood elevations, in which case the permit is invalid.

Sec. 19.12.240. - Suspension or revocation. The Floodplain Administrator is authorized to suspend or revoke a permit for floodplain development issued under these regulations wherever the permit is issued in error or on the basis of incorrect, inaccurate or incomplete information, or in violation of these regulations or any ordinance or code of this community.

Sec. 19.12.250. - Appeals of decisions. When it is alleged there is an error in any decision or determination made by the Floodplain Administrator in the interpretation or enforcement of [Type here]
these regulations, such decision or determination may be appealed to the City Council of the City of Loma Linda, California by filing a written appeal setting forth the reasons of the appeal.

Sec. 19.12.260. - Information for development in flood hazard areas. The site plan or construction documents for any development subject to the requirements of these regulations shall be drawn to scale and shall include, as applicable to the proposed development:
(1) Delineation of flood hazard areas; floodway boundaries and flood zone(s); base flood elevation(s); ground elevations; proposed filling, grading, and excavation; and drainage patterns and facilities when necessary for review of the proposed development. (2) Where base flood elevations or floodway data are not included on the FIRM or in the Flood Insurance Study, they shall be established in accordance with Section Sec.

19.12.270 or Section Sec. 19.12.280 of these regulations. (3) Where the parcel on which the proposed development will take place will have more than 50 lots or is larger than 5 acres and base flood elevations are not included on the FIRM or in the Flood Insurance Study, such elevations shall be established in accordance with Section Sec. 19.12.270 (2) of these regulations. (4) Location of the proposed activity and proposed structures; locations of water supply, sanitary sewer, and other utilities; and locations of existing buildings and structures. (5) Location, extent, amount, and proposed final grades of any filling, grading, or excavation.
(6) Where the placement of fill is proposed, the amount, type, and source of fill material; compaction specifications; a description of the intended purpose of the fill areas; and evidence that the proposed fill areas are the minimum necessary to achieve the intended purpose.
(7) Existing and proposed alignment of any proposed alteration of a watercourse.

Sec. 19.12.270. - Information in flood hazard areas without base flood elevations (approximate Zone A). Where flood hazard areas are delineated on the FIRM and base flood elevation data have not been provided, the Floodplain Administrator is authorized to:
(1) Require the applicant to include base flood elevation data prepared by a qualified CA Licensed Civil Engineer in accordance with currently accepted engineering practices.

Such analyses shall be performed and sealed by a qualified CA Licensed Civil Engineer. Studies, analyses and computations shall be submitted in sufficient detail to allow review and approval by the Floodplain Administrator. The accuracy of data submitted for such determination shall be the responsibility of the applicant. (2) Obtain, review, and provide to applicants base flood elevation and floodway data available from a federal or state agency or other source or require the applicant to obtain and use base flood elevation and floodway data available from a federal or state agency or other source.
(3) Where base flood elevation and floodway data are not available from another source, where the available data are deemed by the Floodplain Administrator to not reasonably reflect flooding conditions, or where the available data are known to be scientifically or technically incorrect or otherwise inadequate:
(a) Require the applicant to include base flood elevation data in accordance with Section 19.12.270 (1) of these regulations; or
[Type here]
(b) Specify that the base flood elevation is two (2) feet above the highest adjacent grade at the location of the development, provided there is no evidence indicating flood depths have been or may be greater than two (2) feet.
(4) Where the base flood elevation data are to be used to support a request for a Letter of Map Change from FEMA, advise the applicant that the analyses shall be prepared by a qualified CA Licensed Civil Engineer in a format required by FEMA, and that it shall be the responsibility of the applicant to satisfy the submittal requirements and pay the processing fees.

Sec. 19.12.280. - Additional analyses and certifications. As applicable to the location and nature of the proposed development activity, and in addition to the requirements of these regulations, the applicant shall have the following analyses signed and sealed by a qualified CA Licensed Civil Engineer for submission with the site plan and construction documents:
(1) For development activities proposed to be located in a floodway, a floodway encroachment analysis that demonstrates that the encroachment of the proposed development will not cause any increase in base flood elevations; where the applicant proposes to undertake development activities that do increase base flood elevations, the applicant shall submit such analysis to FEMA as specified in Section 19.12.290 of these regulations and shall submit the Conditional Letter of Map Revision, when issued by FEMA, with the site plan and construction documents.
(2) For development activities proposed to be located in Zone A1-30 or Zone AE but floodways have not been designated, hydrologic and hydraulic analyses that demonstrate that the cumulative effect of the proposed development, when combined with all other existing and anticipated flood hazard area encroachments, will not increase the base flood elevation more than one (1) foot at any point within the community. This requirement does not apply in any other special flood hazard areas. (3) For alteration of a watercourse, an engineering analysis prepared in accordance with standard engineering practices that demonstrates the flood-carrying capacity of the altered or relocated portion of the watercourse will not be decreased, and certification that the altered watercourse shall be maintained in a manner which preserves the channel's flood-carrying capacity. The applicant shall submit the analysis to FEMA as specified in Section 19.12.290 of these regulations. The applicant shall notify the chief executive officer of adjacent communities and the California Department of Water Resources. The Floodplain Administrator shall maintain a copy of the notification in the permit records and shall submit a copy to FEMA.

Sec. 19.12.290. - Submission of additional data. When additional hydrologic, hydraulic or other engineering data, studies, and additional analyses are submitted to support an application, the applicant has the right to seek a Letter of Map Change from FEMA to change the base flood elevations, change floodway boundaries, or change boundaries of flood hazard areas shown on FIRMs, and to submit such data to FEMA for such purposes. The analyses shall be prepared by a qualified CA Licensed Civil Engineer in a format required by FEMA. Submittal requirements and processing fees shall be the responsibility of the applicant. Provided FEMA issues a Conditional Letter of Map Revision, construction of proposed flood control projects and land preparation for development are permitted, including clearing, excavation, grading, and filling.

Permits for construction of buildings shall not be issued until the applicant satisfies the FEMA requirements for issuance of a Letter of Map Revision.
[Type here]
Sec. 19.12.300. - Inspections, in general. Development for which a permit for floodplain development is required shall be subject to inspection. Approval as a result of an inspection shall not be construed to be an approval of a violation of the provisions of these regulations or the building code. Inspections presuming to give authority to violate or cancel the provisions of these regulations or the building code or other ordinances shall not be valid.

Sec. 19.12.310. - Inspections of development other than buildings and structures. The Floodplain Administrator shall make or cause to be made, inspections of all development other than buildings and structures that is authorized by issuance of a permit for floodplain development under these regulations. The Floodplain Administrator shall inspect flood hazard areas from time to time to determine when development is undertaken without issuance of a permit.

Sec. 19.12.320. - Inspections of manufactured homes installations. The Floodplain Administrator shall make or cause to be made, inspections of installation and replacement of manufactured homes in flood hazard areas authorized by issuance of a permit for floodplain development under these regulations. Upon installation of a manufactured home and receipt of the elevation certification required in Section 19.12.580 of these regulations the Floodplain Administrator shall inspect the installation or have the installation inspected.

Sec. 19.12.330. - Buildings and structures. The Building Official shall make or cause to be made, inspections for buildings and structures in flood hazard areas authorized by permit, in accordance with the building code:
(1) Lowest floor elevation. Upon placement of the lowest floor, including the basement, and prior to further vertical construction, certification of the elevation required in the building code shall be prepared by a CA Licensed Land Surveyor or Civil Engineer and submitted to the building official.
(2) Final inspection. Prior to the final inspection, certification of the elevation required in the building code shall be prepared by a CA Licensed Land Surveyor or Civil Engineer and submitted to the building official.

Sec. 19.12.340. - Nature of variances. The considerations and conditions for variances set forth in this Chapter are based on the general principle of zoning law that variances pertain to a piece of property and are not personal in nature. A variance may be issued for a parcel of property with physical characteristics so unusual that complying with the requirements of these regulations would create an exceptional hardship to the applicant or the surrounding property owners. The characteristics must be unique to the property and not be shared by adjacent parcels. The unique characteristic must pertain to the land itself, not to the structure, its inhabitants, or the property owners. The issuance of a variance is for floodplain management purposes only. Federal flood insurance premium rates are determined by the National Flood Insurance Program according to actuarial risk and will not be modified by the granting of a variance.

It is the duty of the City Council of the City of Loma Linda, California to promote public health, safety and welfare and minimize losses from flooding. This duty is so compelling and the implications of property damage and the cost of insuring a structure built below flood level are so serious that variances from the elevation or other requirements in the building codes should be quite rare. The long term goal of preventing and reducing flood loss and damage, and minimizing recovery costs, inconvenience, danger, and suffering, can only be met when variances are strictly limited. Therefore, the variance requirements in these regulations are [Type here]
detailed and contain multiple provisions that must be met before a variance can be properly issued. The criteria are designed to screen out those situations in which alternatives other than a variance are more appropriate.

Sec. 19.12.350. – Variances; general. The City Engineer shall hear and decide requests for variances from the strict application of these regulations.

Sec. 19.12.360. - Limitations on authority. The City Engineer shall base its determination on technical justifications submitted by applicants, the considerations and conditions set forth in this Chapter, the comments and recommendations of the Floodplain Administrator and Building Official, as applicable, and has the right to attach such conditions to variances as it deems necessary to further the purposes and objectives of these regulations and the building code.

Sec. 19.12.370. - Records. The Floodplain Administrator shall maintain a permanent record of all variance actions, including justification for issuance.

Sec. 19.12.380. - Historic structures. A variance is authorized to be issued for the repair, improvement, or rehabilitation of a historic structure upon a determination that the proposed repair, improvement, or rehabilitation will not preclude the structure's continued designation as a historic structure, and the variance is the minimum necessary to preserve the historic character and design of the structure. When the proposed work precludes the structure’s continued designation as a historic building, a variance shall not be granted and the structure and any repair, improvement, and rehabilitation shall be subject to the requirements of the building code.

Sec. 19.12.390. - Restrictions in floodways. A variance shall not be issued for any proposed development in a floodway when any increase in flood levels would result during the base flood discharge, as evidenced by the applicable analyses required in Section 19.12.280 (1) of these regulations.

Sec. 19.12.010. - Functionally dependent uses. A variance is authorized to be issued for the construction or substantial improvement necessary for the conduct of a functionally dependent use provided the criteria in Section 1612 of the building code (CCR Title 24 Part 2) or Section R322 of the residential code (CCR Title 24 Part 2.5) are met, as applicable, and the variance is the minimum necessary to allow the construction or substantial improvement, and that all due consideration has been given to use of methods and materials that minimize flood damages during the base flood and create no additional threats to public safety.

Sec. 19.12.400. - Agricultural structures. A variance is authorized to be issued for the construction or substantial improvement of agricultural structures that are not elevated or dry floodproofed, provided the requirements of this section are satisfied and:
(1) A determination has been made that the proposed agricultural structure:
(a) Is used exclusively in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock, or storage of tools or equipment used in connection with these purposes or uses, and will be restricted to such exclusive uses.
(b) Has low damage potential.
(c) Does not increase risks and pose a danger to public health, safety, and welfare if flooded and contents are released, including but not limited to the effects of flooding on manure storage, livestock confinement operations, liquified natural [Type here]
gas terminals, and production and storage of highly volatile, toxic, or water-reactive materials.
(d) Complies with the wet floodproofing construction requirements of Section

19.12.400 (2), below.
(2) Wet floodproofing construction requirements.
(a) Anchored to resist flotation, collapse, and lateral movement. (b) When enclosed by walls, walls have flood openings that comply with the flood opening requirements of ASCE 24, Chapter 2.
(c) Flood damage-resistant materials are used below the base flood elevation. (d) Mechanical, electrical, and utility equipment are elevated above the base flood elevation.

Sec. 19.12.410. - Considerations for issuance of variances. In reviewing applications for variances, all technical evaluations, all relevant factors, all other requirements of these regulations and the building code, as applicable, and the following shall be considered:
(1) The danger that materials and debris may be swept onto other lands resulting in further injury or damage.
(2) The danger to life and property due to flooding or erosion damage. (3) The susceptibility of the proposed development, including contents, to flood damage and the effect of such damage on current and future owners. (4) The importance of the services provided by the proposed development to the community.
(5) The availability of alternate locations for the proposed development that are not subject to flooding or erosion and the necessity of a waterfront location, where applicable. (6) The compatibility of the proposed development with existing and anticipated development.
(7) The relationship of the proposed development to the comprehensive plan and floodplain management program for that area.
(8) The safety of access to the property in times of flood for ordinary and emergency vehicles.
(9) The expected heights, velocity, duration, rate of rise and debris and sediment transport of the floodwater and the effects of wave action, if applicable, expected at the site. (10) The costs of providing governmental services during and after flood conditions including maintenance and repair of public utilities and facilities such as sewer, gas, electrical and water systems, streets and bridges.

Sec. 19.12.420. - Conditions for issuance of variances. Variances shall only be issued upon:
(1) Submission by the applicant of a showing of good and sufficient cause that the unique characteristics of the size, configuration or topography of the site limit compliance with any provision of these regulations or renders the elevation standards of the building code inappropriate.
(2) A determination that failure to grant the variance would result in exceptional hardship [Type here]
due to the physical characteristics of the land that render the lot undevelopable. (3) A determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, extraordinary public expense, nor create nuisances, cause fraud on or victimization of the public or future property owners, or conflict with existing local laws or ordinances.
(4) A determination that the variance is the minimum necessary, considering the flood hazard, to afford relief.
(5) When the request is to allow construction of the lowest floor of a new building or substantial improvement of a building below the base flood elevation, notification to the applicant in writing over the signature of the Floodplain Administrator specifying the difference between the base flood elevation and the proposed elevation of the lowest floor, stating that issuance of a variance to construct below the elevation required in the building code will result in increased premium rates for federal flood insurance up to amounts as high as $25 for $100 of insurance coverage, and that such construction below the required elevation increases risks to life and property.

Sec. 19.12.430. - Violations. Any development in any flood hazard area that is being performed without an issued permit or that is in conflict with an issued permit shall be deemed a violation.

A building or structure without the documentation of the elevation of the lowest floor, other required design certifications, or other evidence of compliance required by these regulations or the building code, is presumed to be a violation until such time as required documentation is submitted. Violation of the requirements shall constitute a misdemeanor.

Sec. 19.12.440. - Authority. The Floodplain Administrator is authorized to serve notices of violation or stop work orders to owners of property involved, to the owner’s agent, or to the person or persons doing the work for development that is not within the scope of the building codes, but is regulated by these regulations and that is determined to be a violation.

Sec. 19.12.450. - Unlawful continuance. Any person who shall continue any work after having been served with a notice of violation or a stop work order, except such work as that person is directed to perform to remove or remedy a violation or unsafe condition, shall be subject to penalties as prescribed by law or as noted in Chapter 1.12 - General Penalty - of the Loma Linda Municipal Code.

PART II. – DEFINITIONS
Sec. 19.12.460. - General. The following words and terms shall, for the purposes of these regulations, have the meanings shown herein. Where terms are not defined in these regulations and are defined in the building code (CCR Title 24 Part 2) and used in the residential code (CCR Title 24 Part 2.5), such terms shall have the meanings ascribed to them in those codes.

Where terms are not defined in these regulations or the building code, such terms shall have ordinarily accepted meanings such as the context implies.

Sec. 19.12.470. - Definitions
“Accessory Structure” means a structure on the same parcel of property as a principal structure and the use of which is incidental to the use of the principal structure. For floodplain [Type here]
management purposes, the term includes only accessory structures used for parking and storage.
“Agricultural Structure” means a walled and roofed structure used exclusively for agricultural purposes or uses in connection with the production, harvesting, storage, raising, or drying of agricultural commodities and livestock, including aquatic organisms. Structures that house tools or equipment used in connection with these purposes or uses are also considered to have agricultural purposes or uses.
“Alteration of a watercourse” means a dam, impoundment, channel relocation, change in channel alignment, channelization, or change in cross-sectional area of the channel or the channel capacity, or any other form of modification which may alter, impede, retard or change the direction and/or velocity of the riverine flow of water during conditions of the base flood. “ASCE 24” means the standard Flood Resistant Design and Construction, referenced by the building code, developed and published by the American Society of Civil Engineers, Reston, VA. Where cited, ASCE 24 refers to the edition of the standard that is referenced by the building code.
“Base flood” means the flood having a 1-percent chance of being equaled or exceeded in any given year. [Also defined in CCR Title 24 Part 2.]
”Base flood elevation” means the elevation of the base flood, including wave height, relative to the National Geodetic Vertical Datum (NGVD), North American Vertical Datum (NAVD) or other datum specified on the Flood Insurance Rate Map (FIRM). [Also defined in CCR Title 24 Part 2.]
“Basement” means, for the purpose of floodplain management, the portion of a building having its floor subgrade (below ground level) on all sides. [Also defined in CCR Title 24 Part 2.] “Building code” means California Code of Regulations Title 24, the California Building Standards Code, the family of building codes specifically adopted by the State of California and composed of:
(1) Part 2, applicable to buildings and structures other than dwellings within the scope of this part.
(2) Part 2.5, applicable to one- and two-family dwellings and townhouses not more than three stories, and accessory structures.
(3) Part 10, applicable to existing buildings (as defined in that code). (4) Other specified codes.
“Design flood” means the flood associated with the greater of the following two areas: [Also defined in CCR Title 24 Part 2.]
(1) Area with a flood plain subject to a 1-percent or greater chance of flooding in any year. (2) Area designated as a flood hazard area on a community’s flood hazard map, or otherwise legally designated.
“Design flood elevation” means the elevation of the “design flood,” including wave height, relative to the datum specified on the community’s legally designated flood hazard map. In areas designated as Zone AO, the design flood elevation shall be the elevation of the highest existing grade of the building’s perimeter plus the depth number (in feet) specified on the flood [Type here]
hazard map. In areas designated as Zone AO where a depth number is not specified on the map, the depth number shall be taken as being equal to 2 feet (610 mm). [Also defined in CCR Title 24 Part 2.]
“Development” means any manmade change to improved or unimproved real estate, including but not limited to, buildings or other structures, temporary structures, temporary or permanent storage of materials, mining, dredging, filling, grading, paving, excavations, drilling operations, flood control projects, and other land-disturbing activities. “Encroachment” means the placement of fill, excavation, buildings, permanent structures or other development into a flood hazard area which may impede or alter the flow capacity of riverine flood hazard areas.
"Exceptional hardship" means, for the purpose of variances from these regulations or the building code, the exceptional difficulty that would result from a failure to grant a requested variance. Mere economic or financial hardship is not exceptional. Inconvenience, aesthetic considerations, physical handicaps, personal preferences, or the disapproval of one's neighbors do not, as a rule, qualify as exceptional hardships. All of these circumstances can be resolved through other means without granting variances, even when the alternatives are more expensive or require the property owner to build elsewhere or put the parcel to a different use than originally intended.
"Existing manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) was completed before August 10, 1976
"Expansion to an existing manufactured home park or subdivision" means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). “Flood or flooding” means a general and temporary condition of partial or complete inundation of normally dry land from:
(1) The overflow of inland or tidal waters.
(2) The unusual and rapid accumulation or runoff of surface waters from any source. (3) Mudslides (i.e., mudflows) which are proximately caused by flooding. “Flood control project” means a dam or barrier design and constructed to keep water away from or out of a specified area, including but not limited to levees, floodwalls, and channelization.
“Flood damage-resistant materials” means any construction material capable of withstanding direct and prolonged contact with floodwaters without sustaining any damage that requires more than cosmetic repair. [Also defined in CCR Title 24 Part 2.] “Flood hazard area” means the greater of the following two areas: [Also defined in CCR Title 24 Part 2.]
[Type here]
(1) The area within a floodplain subject to a 1-percent or greater chance of flooding in any year.
(2) The area designated as a flood hazard area on the community’s flood hazard map, or otherwise legally designated.
“Flood Insurance Rate Map (FIRM)” means an official map of a community on which the Federal Emergency Management Agency (FEMA) has delineated both the special flood hazard areas and the risk premium zones applicable to the community. [Also defined in CCR Title 24 Part 2.]
”Flood Insurance Study” means the official report provided by the Federal Emergency Management Agency containing the Flood Insurance Rate Map (FIRM), the Flood Boundary and Floodway Map (FBFM), the water surface elevation of the base flood and supporting technical data. [Also defined in CCR Title 24 Part 2.]
“Floodplain Administrator” means the community official designated by title to administer and enforce the floodplain management regulations.
“Floodway” means the channel of the river, creek or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than a designated height. [Also defined in CCR Title 24 Part

2.]
"Fraud or victimization" means, for the purpose of variances from these regulations or the building code, the intentional use of deceit to deprive another of rights or property, making a victim of the deprived person or the public. As it pertains to buildings granted variances to be constructed below the elevation required by the building code, future owners or tenants of such buildings and the community as a whole may bear the burden of increased risk of damage from floods, increased cost of flood insurance, and increased recovery costs, inconvenience, danger, and suffering.
“Functionally dependent use” means a use that cannot perform its intended purpose unless it is located or carried out in close proximity to water, including only docking facilities, port facilities necessary for the loading or unloading of cargo or passengers, and shipbuilding or ship repair facilities. The term does not include long-term storage, manufacture, sales or service facilities.
“Highest adjacent grade” means the highest natural elevation of the ground surface prior to construction next to the proposed walls or foundation of a structure. "Historic structure" means any structure that is:
(1) Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; (2) Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; (3) Individually listed on the inventory of historic places maintained by the California Office of Historic Preservation; or
(4) Individually listed on a local inventory of historic places in communities with historic [Type here]
preservation programs that have been certified by the California Office of Historic Preservation.
“Letter of Map Change (LOMC)” means an official determination issued by FEMA that amends or revises an effective Flood Insurance Rate Map or Flood Insurance Study. Letters of Map Change include:
(1) Letter of Map Amendment (LOMA): An amendment based on technical data showing that a property was incorrectly included in a designated special flood hazard area. A LOMA amends the current effective Flood Insurance Rate Map and establishes that a specific property, portion of a property, or structure is not located in a special flood hazard area.
(2) Letter of Map Revision (LOMR): A revision based on technical data that may show changes to flood zones, flood elevations, special flood hazard area boundaries and floodway delineations, and other planimetric features.
(3) Letter of Map Revision Based on Fill (LOMR-F): A determination that a structure or parcel of land has been elevated by fill above the base flood elevation and is, therefore, no longer located within the special flood hazard area. In order to qualify for this determination, the fill must have been permitted and placed in accordance with the community’s floodplain management regulations.
(4) Conditional Letter of Map Revision (CLOMR): A formal review and comment as to whether a proposed flood protection project or other project complies with the minimum NFIP requirements for such projects with respect to delineation of special flood hazard areas. A CLOMR does not revise the effective Flood Insurance Rate Map or Flood Insurance Study; upon submission and approval of certified as-built documentation, a Letter of Map Revision may be issued by FEMA to revise the effective FIRM. “Light-duty truck” means, as defined in 40 C.F.R. 86.082-2, any motor vehicle rated at 8,500 pounds Gross Vehicular Weight Rating or less which has a vehicular curb weight of 6,000 pounds or less and which has a basic vehicle frontal area of forty-five (45) square feet or less, which is:
(1) Designed primarily for purposes of transportation of property or is a derivation of such a vehicle, or
(2) Designed primarily for transportation of persons and has a capacity of more than twelve (12) persons; or
(3) Available with special features enabling off-street or off-highway operation and use. “Lowest floor” means the lowest floor of the lowest enclosed area, including basement, but excluding any unfinished or flood-resistant enclosure, usable solely for vehicle parking, building access or limited storage provided that such enclosure is not built so as to render the structure in violation of the non-elevation requirements of the building codes. [Also defined in CCR Title 24 Part 2.]
“Manufactured home” means a structure that is transportable in one or more sections, built on a permanent chassis, designed for use as a single-family dwelling with or without a permanent foundation when connected to the required utilities, and constructed to the Manufactured Home Construction and Safety Standards promulgated by the U.S. Department of Housing and Urban Development. Also see definitions in Health and Safety Code sections18000.(a)(2) and 18001.(a). For the purposes of floodplain management, the term also includes mobile homes and recreational vehicles, park trailers, travel trailers and similar transportable structures that are placed on a site for 180 consecutive days or longer. [Type here]
“Manufactured home park or subdivision” means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. “Market value” means the price at which a property will change hands between a willing buyer and a willing seller, neither party being under compulsion to buy or sell and both having reasonable knowledge of relevant facts. As used in these regulations, the term refers to the market value of buildings and structures, excluding the land and other improvements on the parcel. Market value may be established by one of the following methods: (1) Actual Cash Value (replacement cost depreciated for age and quality of construction), (2) tax assessment value adjusted to approximate market value by a factor provided by the Property Appraiser, or (3) a qualified independent appraiser.
"New manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) was completed on or after August 10, 1976
"Nuisance" means that which is injurious to safety or health of an entire community or neighborhood, or any considerable number of persons, or unlawfully obstructs the free passage or use, in the customary manner, of any navigable lake, or river, bay, stream, canal, or basin. “Permit for floodplain development” means an official document or certificate issued by the community, or other evidence of approval or concurrence, which authorizes performance of specified development activities that are located in flood hazard areas and that are determined to be compliant with these regulations.
“Recreational vehicle” means a vehicle that is built on a single chassis, 400 square feet (37.16 m2
) or less when measured at the largest horizontal projection, designed to be selfpropelled or permanently towable by a light-duty truck, and designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel or seasonal use. A recreational vehicle is ready for highway use when it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices and has no permanently attached additions. Also see definitions in Health and Safety Code section 18010.
"Riverine" means relating to, formed by, or resembling a river (including tributaries), stream, brook, etc.
"Special flood hazard area (SFHA)" means the land area subject to flood hazards and shown on a Flood Insurance Rate Map or other flood hazard map as Zone A, AE, A1-30, A99, AR, AO, AH, V, VO, VE, or V1-30. [Also defined in CCR Title 24 Part 2.]
“Substantial damage” means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before-damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. [Also defined in CCR Title 24 Part 2.]
“Substantial improvement” means any repair, reconstruction, rehabilitation, alteration, addition or other improvement of a building or structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the improvement or repair is started. When [Type here]
the structure has sustained substantial damage, any repairs are considered substantial improvement regardless of the actual repair work performed. The term does not, however, include either: [Also defined in CCR Title 24 Part 2.]
(1) Any project for improvement of a building required to correct existing health, sanitary or safety code violations identified by the building official and that are the minimum necessary to assure safe living conditions.
(2) Any alteration of a historic structure provided that the alteration will not preclude the structure’s continued designation as a historic structure. “Utility and Miscellaneous Group U” means buildings and structures of an accessory character and miscellaneous structure not classified in any special occupancy, as described in the building code.
“Variance” means a grant of relief from the requirements of these regulations which permits construction in a manner otherwise prohibited and where specific enforcement would result in exceptional hardship.
“Violation” means a development that is not fully compliant with these regulations or the flood provisions of the building code, as applicable.
“Watercourse” means a river, creek, stream, channel or other topographic feature in, on, through, or over which water flows at least periodically.

PART III. – FLOOD RESISTANT DEVELOPMENT
Sec. 19.12.480. - Requirements for buildings and structures in flood hazard areas.

Applications for building and structures within the scope of the building code that are proposed in flood hazard areas shall comply with the applicable requirements of the building code Sec. 19.12.490. – Detached garages and accessory storage structures. Detached garages and accessory storage structures used only for parking or storage are permitted below the base flood elevation provided the garages and accessory storage structures:
(1) Are one story and not larger than 600 square feet in area when located in special flood hazard areas.
(2) Are anchored to resist flotation, collapse or lateral movement resulting from flood loads. (3) Have flood openings in accordance with the building code. (4) Have flood damage-resistant materials used below the base flood elevation. (5) Have mechanical, plumbing and electrical systems, including plumbing fixtures, elevated to or above the base flood elevation.

Sec. 19.12.500. - Utility and Miscellaneous Group U. Utility and miscellaneous Group U includes buildings that are accessory in character and miscellaneous structures not classified in any specific occupancy in the building code, including, but not limited to, agricultural buildings, aircraft hangars (accessory to a one- or two-family residence), barns, carports, fences more than 6 feet (1829 mm) high, grain silos (accessory to a residential occupancy), greenhouses, livestock shelters, private garages, retaining walls, sheds, stables, and towers. In addition to the building code requirements for fire and life safety, the following shall apply to utility and miscellaneous Group U buildings and structures in flood hazard areas:
[Type here]
(1) New construction and substantial improvement of such buildings and structures shall be anchored to prevent flotation, collapse or lateral movement resulting from flood loads, including the effects of buoyancy, during conditions of the design flood. (2) New construction and substantial improvement of such buildings and structures, when fully enclosed by walls, shall be elevated such that the lowest floor, including basement, is elevated to or above the design flood elevation in accordance with ASCE 24 or shall be dry floodproofed in accordance with ASCE 24.
(3) Unless dry floodproofed, fully enclosed areas below the design flood elevation shall be constructed in accordance with ASCE 24 and limited to parking, storage, and building access.
(4) When fully enclosed by walls, flood openings shall be installed in accordance with ASCE

24. (5) Flood damage-resistant materials shall be used below the design flood elevation. (6) Mechanical, plumbing and electrical systems, including plumbing fixtures, shall be located or installed in accordance with ASCE 24.

Sec. 19.12.510. - Minimum requirements. Subdivision proposals in flood hazard areas, including proposals for manufactured home parks and subdivisions, shall be reviewed to determine that:
(1) Such proposals are consistent with the need to minimize flood damage and will be reasonably safe from flooding.
(2) All public utilities and facilities, such as sewer, gas, electric, communications, and water systems are located and constructed to minimize or eliminate flood damage in accordance with Section 19.12.540 and Section 19.12.550 of these regulations, as applicable, and appropriate codes.
(3) Adequate drainage is provided to reduce exposure to flood hazards; in Zones AH and AO, adequate drainage paths shall be provided to guide floodwater around and away from proposed structures.

Sec. 19.12.520. - Subdivision requirements. In addition to the requirements of Section

19.12.510 of these regulations, where any portion of proposed subdivisions, including proposals for manufactured home parks and subdivisions, lies within a flood hazard area, the following shall be required:
(1) The flood hazard area, including floodways, as appropriate, shall be delineated on preliminary subdivision plats.
(2) Where the subdivision has more than 50 lots or is larger than 5 acres and base flood elevations are not included on the FIRM, the base flood elevations determined in accordance with Section 19.12.270 (1) of these regulations. (3) When, as part of a proposed subdivision, fill will be placed to support buildings, the fill shall be placed in accordance with the building code and approval of the subdivision shall require submission of as-built elevations for each filled pad certified by a licensed land surveyor or registered civil engineer.

Sec. 19.12.530. - Minimum requirements. All proposed development in flood hazard areas shall be reviewed to determine that:
[Type here]
(1) Such proposals are consistent with the need to minimize flood damage and will be reasonably safe from flooding.
(2) Where the proposed development has more than 50 lots or is larger than 5 acres and base flood elevations are not included on the FIRM, the base flood elevations determined in accordance with Section 19.12.270 (1) of these regulations. (3) All public utilities and facilities, such as sewer, gas, electric, communications, and water systems are located and constructed to minimize or eliminate flood damage. (4) Adequate drainage is provided to reduce exposure to flood hazards; in Zones AH and AO, adequate drainage paths shall be provided to guide floodwater around and away from proposed structures.

Sec. 19.12.540. - Sanitary sewer facilities. All new and replaced sanitary sewer facilities, private sewage treatment plants (including all pumping stations and collector systems) and onsite waste disposal systems shall be designed in accordance with Chapter 7, ASCE 24, to minimize or eliminate infiltration of floodwaters into the facilities and discharge from the facilities into flood waters, and impairment of the facilities and systems.

Sec. 19.12.550. - Water supply facilities. All new and replaced water supply facilities shall be designed in accordance with the provisions of Chapter 7, ASCE 24, to minimize or eliminate infiltration of floodwaters into the systems.

Sec. 19.12.560. - Development in floodways. Development, site improvements and land disturbing activity involving fill or regrading shall not be authorized in the floodway unless the floodway encroachment analysis required in Section 19.12.280 (1) of these regulations demonstrates the proposed work will not result in any increase in the base flood level during occurrence of the base flood discharge.

Sec. 19.12.570. - Limitations on placement of fill. Subject to the limitations of these regulations, fill shall be designed to be stable under conditions of flooding including rapid rise and rapid drawdown of floodwaters, prolonged inundation, and protection against flood-related erosion and scour. In addition to these requirements, when intended to support buildings and structures, fill shall comply with the requirements of the building code. The placement of fill intended to change base flood elevations, change floodway boundaries, or change boundaries of flood hazard areas shown on FIRMs shall be subject to the requirements of Section

19.12.290 of these regulations.

Sec. 19.12.580. - Installation. All manufactured homes installed in flood hazard areas shall be installed by an installer that is licensed pursuant to the Business and Professions Code and shall comply with the requirements of the Department of Housing and Community Development (HCD) and the requirements of these regulations. In addition to permits pursuant to these regulations, permits from the HCD are required where the HCD is the enforcement agency for installation of manufactured homes. Upon completion of installation and prior to the final inspection by the Floodplain Administrator, the installer shall submit certification of the elevation of the manufactured home, prepared by a licensed land surveyor or registered civil engineer, to the Floodplain Administrator.

Sec. 19.12.590. - Foundations. All new and replacement manufactured homes, including substantial improvement of manufactured homes installed in flood hazard areas shall be installed on permanent, reinforced foundations that are designed in accordance with the [Type here]
foundation requirements of Section R322.2 of the residential code (CCR Title 24 Part 2.5) and these regulations. Foundations for manufactured homes subject to Sec. 19.12.620 of these regulations are permitted to be reinforced piers or other foundation elements of at least equivalent strength.

Sec. 19.12.600. - Anchoring. All new and replacement manufactured homes to be placed or substantially improved in a flood hazard area shall be installed using methods and practices which minimize flood damage and shall be securely anchored to an adequately anchored foundation system to resist flotation, collapse and lateral movement. Methods of anchoring are authorized to include, but are not limited to, use of over-the-top or frame ties to ground anchors.

This requirement is in addition to applicable State and local anchoring requirements for resisting wind loads and seismic loads.

Sec. 19.12.610. - General elevation requirement. Unless subject to the requirements of Section 19.12.620 of these regulations, all manufactured homes that are placed, replaced, or substantially improved on sites located: (a) outside of a manufactured home park or subdivision; (b) in a new manufactured home park or subdivision; (c) in an expansion to an existing manufactured home park or subdivision; or (d) in an existing manufactured home park or subdivision upon which a manufactured home has incurred "substantial damage" as the result of a flood, shall be elevated such that the lowest floor, or bottom of the lowest horizontal member of the lowest floor, as applicable to the flood hazard area, is at or above the base flood elevation.

Sec. 19.12.620. - Elevation requirement for certain existing manufactured home parks and subdivisions. Manufactured homes that are not subject to Section 19.12.610 of these regulations, including manufactured homes that are placed, replaced, or substantially improved on sites located in an existing manufactured home park or subdivision, unless on a site where substantial damage as a result of flooding has occurred, shall be elevated such that either the:
(1) Lowest floor, or bottom of the lowest horizontal structural member, as applicable to the flood hazard area, is at or above the base flood elevation. (2) Bottom of the frame is supported by reinforced piers or other foundation elements of at least equivalent strength that are not less than 36 inches in height above grade.

Sec. 19.12.630. - Flood damage-resistant materials. Materials below elevated manufactured homes shall comply with the flood-damage resistant materials requirements of Section R322 of the residential code (CCR Title 24 Part 2.5).

Sec. 19.12.640. - Enclosures. Fully enclosed areas below elevated manufactured homes shall comply with the enclosed area requirements of Section R322 of the residential code (CCR Title 24 Part 2.5).

Sec. 19.12.650. - Protection of mechanical equipment and outside appliances. Mechanical equipment and outside appliances shall be elevated to or above the lowest floor or bottom of the lowest horizontal structural member of the manufactured home, as applicable to the flood hazard area.

Exception. Where such equipment and appliances are designed and installed to prevent water from entering or accumulating within their components and the systems are constructed to resist hydrostatic and hydrodynamic loads and stresses, including the effects of buoyancy, during the occurrence of flooding up to the elevation required by Section 19.12.610 or Section 19.12.620, as applicable, the systems and equipment shall [Type here]
be permitted to be located below that elevation. Electrical wiring systems shall be permitted below the design flood elevation provided they conform to the provisions of NFPA 70 (National Electric Code).

Sec. 19.12.660. - Temporary placement. Recreational vehicles in flood hazard areas, shall be placed on a site for less than 180 consecutive days or shall be fully licensed and ready for highway use. Ready for highway use means the recreational vehicle is on wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions, such as rooms, stairs, decks and porches.

Sec. 19.12.670. - Permanent placement. Recreational vehicles that do not meet the limitations in Section 19.12.660 for temporary placement shall meet the requirements of 19.12.580 -

19.12.650 for manufactured homes.

Sec. 19.12.680. - General requirements for other development. All development, including man-made changes to improved or unimproved real estate for which specific provisions are not specified in these regulations or the building code, shall:
(1) Be located and constructed to minimize flood damage. (2) Meet the limitations of Section 19.12.560 of these regulations when located in a regulated floodway.
(3) Be anchored to prevent flotation, collapse or lateral movement resulting from hydrostatic loads, including the effects of buoyancy, during conditions of the design flood. (4) Be constructed of flood damage-resistant materials. (5) Have mechanical, plumbing, and electrical systems above the design flood elevation or meet the requirements of ASCE 24, except that minimum electric service required to address life safety and electric code requirements is permitted below the design flood elevation provided it conforms to the provisions of the electrical part of the building code for wet locations.

Sec. 19.12.690. - Tanks. Tanks that serve buildings shall comply with the requirements of the building code. Underground and above-ground tanks that serve other purposes shall be designed, constructed, installed and anchored in accordance with ASCE 24.

Sec. 19.12.700. - Requirements for temporary structures and temporary storage in flood hazard areas. Temporary structures shall be erected for a period of less than 180 days and temporary storage of goods and materials shall be permitted for a period of less than 180 days.

Extensions may be granted in accordance with Section 19.12.230 of these regulations. In addition, the following apply:
(1) Temporary structures shall be anchored to prevent flotation, collapse or lateral movement resulting from hydrostatic loads, including the effects of buoyancy, during conditions of the design flood. Fully enclosed temporary structures shall have flood openings that are in accordance with ASCE 24 to allow for the automatic entry and exit of flood waters.
(2) Temporary stored materials shall not include hazardous materials. (3) The requirements of Section 19.12.560 of these regulations, when located in floodways.

Sec. 19.12.710. - Fences in floodways. Fences in floodways that have the potential to block [Type here]
the passage of floodwaters, such as stockade fences and wire mesh fences, shall meet the limitations of Section 19.12.560 of these regulations.

Sec. 19.12.720. - Oil derricks. Oil derricks located in flood hazard areas shall be designed in conformance with flood loads required by the building code.

Sec. 19.12.730. - Retaining walls, sidewalks and driveways in floodways. Retaining walls and sidewalks and driveways that involve placement of fill in floodways shall meet the limitations of Section 19.12.560 of these regulations and the requirements for site grading in Chapter 18 of the building code.

Sec. 19.12.0740. - Roads and watercourse crossings in floodways. Roads and watercourse crossings that encroach into floodways or riverine waterways with base flood elevations where floodways have not been designated, including roads, bridges, culverts, low-water crossings and similar means for vehicles or pedestrians to travel from one side of a watercourse to the other side shall meet the limitations of Section19.12.560 of these regulations. Alteration of a watercourse that is part of work proposed for a road or watercourse crossing shall meet the requirements of Section 19.12.280(3) of these regulations.

Sec. 19.12.750. - Swimming pools. Above-ground swimming pools, on-ground swimming pools, and in-ground swimming pools that involve placement of fill in floodways shall meet the requirement of Section 19.12.560 of these regulations.

Sec. 19.12.760. - Flood control projects; general. In addition to applicable Federal, State and other local permits, a permit for floodplain development is required for construction of flood control projects. The purpose for the permit is to examine the impact on flood hazard areas, floodways, and base flood elevations shown on the FIRM. Unless otherwise authorized by separate regulations, issuance of this permit does not address the sufficiency of the structural elements of the proposed flood control project. Permits for floodplain development and building permits in areas affected by proposed flood control projects shall not be issued based on Conditional Letters of Map Revision issued by FEMA.

Sec. 19.12.770. - Flood control projects; applications. Applications for permits for flood control projects shall include documentation including but not limited to:
(1) Site plan or document showing the existing topography and the boundaries of the flood hazard areas, floodway boundaries, and base flood elevations shown on the FIRM. (2) Site plan or document showing the proposed topography and the proposed changes to the boundaries of the flood hazard areas, floodway boundaries, and base flood elevations.
(3) The documentation submitted to FEMA for a Conditional Letter of Map Revision (CLOMR) and, if issued, the Conditional Letter of Map Revision. Submittal requirements and processing fees shall be the responsibility of the applicant. A CLOMR is required when a proposed flood control project alters a floodway and increases base flood elevations more than greater than 0.00 feet,or alters a watercourse a riverine flood hazard area for which base flood elevations are included in the Flood Insurance Study or on the FIRM and floodways have not been designated and increases base flood elevations more than 1.0 foot.
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SECTION 3. APPLICABILITY. For the purposes of jurisdictional applicability, this ordinance shall apply in City of Loma Linda, California. This ordinance shall apply to all applications for development, including building permit applications and subdivision proposals, submitted on or after the effective date of this ordinance.

SECTION 4. INCLUSION INTO THE CODE OF ORDINANCES.

It is the intent of the City Council of the City of Loma Linda, California that the provisions of this ordinance shall become and be made a part of the City of Loma Linda, California Code of Ordinances, and that the sections of this ordinance may be renumbered or relettered and the word “ordinance” may be changed to “section,” “article,” “regulation,” or such other appropriate word or phrase in order to accomplish such intentions.

SECTION 5. SEVERABILITY.

If any section, subsection, sentence, clause or phrase of this ordinance is, for any reason, declared by the courts to be unconstitutional or invalid, such decision shall not affect the validity of the ordinance as a whole, or any part thereof, other than the part so declared.

SECTION 6. EFFECTIVE DATE.

This ordinance shall take effect on October 9, 2025
SECTION 7. ORDINANCES REPEALED
Ordinance Nos. 148, 369, 380, 678 are hereby repealed.

SECTION 8. POSTING AND PUBLICATION.

The City Clerk is directed to cause copies of this ordinance to be posed three (3) prominent places in the City of Loma Linda.

INTRODUCED AND PASSED on first reading at a regular meeting of the City Council of the City of Loma Linda held on 12th of August, 2025, by the attached certified vote and scheduled for the second reading on the 9th day of September, 2025, to be adopted by the City Council of the City of Loma Linda.

Phillip Dupper, Mayor
Attest:
__________________________
Lynette Arreola, City Clerk
[Type here]

CERTIFICATION
I, Lynette Arreola, City Clerk of the City of Loma Linda, State of California, do hereby certify that the foregoing Ordinance No. XXXX was duly introduced and passed by the City Council at a meeting thereof held on the 12th day of August 2025, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

IN WITNESS WHEREOF I have hereto set my hand or affixed the Seal of the City of Loma Linda this 12th day of August 2025.

Lynette Arreola, City Clerk
City of Loma Linda
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
A. Minutes for Approval for City Council, Housing Authority and Successor Agency for June 10, June 24, and July 1, 2025 (City Clerk) [CC/HA/SA]
Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4A.

To
City Council
From
Lynette Arreola, City Clerk
RECOMMENDATION:

It is recommended that the City Council approve the attached minutes as presented.

Attachments
June 10, 2025_Minutes_City Council.pdf
June 10, 2026_Minutes_Housng Auth.pdf
June 10, 2025_Minutes_Successor Agency.pdf
June 24, 2025_Minutes_Jt Reg CC HA SA Mtg.pdf
July 1 2025_Minutes_Special Jt CC HA SA Mtg.pdf
REGULAR CITY COUNCIL MINUTES
25541 Barton Road, Loma Linda, CA 92354
June 10, 2025, 5:30 PM - June 10, 2025, 8:39 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilmember
Ovidiu Popescu, Councilmember
Rhonda Spencer-Hwang, Councilmember via teleconferencing

1. Call to Order

1.A. Call to Order- 5:30 PM
The meeting was called to order at 5:30 pm and immediately recessed into closed session.

1.B. Roll CallAll Councilmembers present. Councilmember Spencer-Hwang participated via teleconferencing.

Staff present: T. Jarb Thaipejr, City Manager; Diane Robbins, City Attorney; Lynette Arreola, City Clerk; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Andy Ramirez, Assistant City Manager; Andrew Sanchez, Customer Support Technician; and Lt. Kaysie Smith, San Bernardino County Sheriff's Department

1.C. Closed Session - 5:30 pm - Council Board Room- 7:06 PM The City Council meeting reconvened at 7:06 pm.

City Attorney Robbins announced that the City Council met in closed session on the item listed on the agenda. She stated that direction was provided to staff and no other action reported.

1.D. Invocation and Pledge of Allegiance - Mayor Dupper- 7:06 PM The Invocation and Pledge of Allegiance were led by Mayor Dupper.

1.E. Items to be Added or Deleted- 7:06 PM
No items were added or deleted.

1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:06 PM No public participating upon invitation by the Mayor.

2. Scheduled and Related Items

2.A. Presentation - First Public Hydrogen (PH2) Joint Power Authority [Assistant City Manager]- 7:06 PM Assistant City Manager Ramirez introduced Jason Caudle, CEO for First Public Hydrogen (FPH2).

Jason Caudle, First Public Hydrogen, introduced himself noting his years of experience working in local government. He noted that they are partnering with the City of Lancaster, which was the first city to establish a Community Choice Aggregation (CCA) program through Lancaster Choice Energy, noting that they manage the CCA portfolios for eight other cities. From that effort, Lancaster sought to develop hydrogen production with the goal of creating jobs, generating revenue, and achieving long-term sustainability. He explained how the City of Lancaster advanced its hydrogen project by identifying significant producers of green hydrogen but have small off takers. They turned to municipal governments to help aggregate demand and develop a coordinated solution.

They created First Public Hydrogen, which is a joint powers authority among the Cities of Industry, Lancaster, Fresno, Rowland Water District and is inviting the City of Loma Linda to partner in, with the goal of reducing risk for producers so they can get new energy sources developed and that they can participate as off takers collectively.

He noted that their goal is to aggregate the demand so all the agency partners can work together to go procure collectively a significant volume of hydrogen. They are reaching out to transit agencies and agency ports to convert to the used of hydrogen. He noted the key component in this for cities is not only the fleet, but also stationary electricity. He identified the Board Members and explained how to be a member of the First Public Hydrogen network and the benefits for the offtakers to secure hydrogen, competitive pricing and engage in energy.

Mayor pro tempore Dailey stated that he is the city representative to Omnitrans and there is an unfunded state mandate for all public transportation vehicles to be at zero emissions. He asked what are the benefits and challenges among CNG, electric and hydrogen.

Mr. Caudle stated that there are two primary zero-emission solutions: electric and hydrogen. While compressed natural gas (CNG) does reduce emissions, it is not entirely zero-emission. He explained that in certain cases, hydrogen is a more effective option, but may cost more. Expanding their partnership with local agencies can help to reduce hydrogen-related costs. He noted that many transit agencies have conducted their own analyses to determine which technology best suits their needs. He briefly discussed challenges associated with securing federal funding for such projects. In response to a question, Mr. Caudle outlined the potential economic benefits for Loma Linda if the City were to participate. These include the City’s strategic proximity to major freeways, which is advantageous from a transportation standpoint, and the opportunity to supply power to the hospital as it continues to expand. He explained that by integrating into a hydrogen network, the City could access a more affordable energy supply compared to the current grid. Additionally, stationary hydrogen power systems could support City facilities using compact, cabinet-sized equipment. He added that hydrogen production systems can be relatively small, depending on the technology used.

Councilmember Rigsby asked whether the plan was to transition directly to "green" hydrogen.

Mr. Caudle responded that while the goal is to ultimately rely entirely on green hydrogen, the approach is not limited to green sources initially. He noted that they would have to build to get to that scale. He went on to explain the process for joining the initiative as a member. He noted that outreach efforts are underway to engage multiple agencies across the state in forming the JPA. Mr. Caudle also expressed his willingness to give a presentation to Omnitrans regarding the initiative.

Assistant City Manager Ramirez stated that the presentation was for informational purposes. He noted that if it is the Council’s consensus to explore partnering in the JPA, staff can schedule the item for a future meeting with additional details, at which time the City Council may take formal action on whether to join.

Councilmember Spencer-Hwang acknowledged the discussion of potential benefits but expressed interest in receiving more information on possible adverse impacts on the environment and community.

City Attorney Robbins stated that what staff would prefer doing is return with information on the benefits and impacts before being given direction to review agreements.

Mayor Pro Tempore Dailey stated that he would prefer to present the concept to Omnitrans first to gain their perspective before bringing the matter back to the City Council where he can make recommendation to the Council. City Manager Thaipejr stated that he has clear direction and will coordinate with the presentation with Omnitrans.

2.B. Public Hearing - Council Bill #R-2025-16 - A Resolution Adopting the Annual Report and Assessments for the Landscape Maintenance District 1 for Fiscal Year 2025-2026 [Public Works]- 7:36 PM Public Hearing was opened at 7:36 PM and closed at 7:37 PM City Manager Thaipejr presented the report stating that on May 13, 2024, the City Council adopted Resolutions to initiate the proceedings, to approve the preliminary review of the Engineer's Report and set the public hearing for June 10, 2025. He noted that staff is recommending adoption of the Annual Report and Assessment for the Landscape Maintenance District 1 for FY 2025-26.

The public hearing and open and closed without participation.

Motion by Rhodes Rigsby, seconded Ronald Dailey, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-16, RESOLUTION NO 3252 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LOMA LINDA, CALIFORNIA, ORDERING THE CONTINUED MAINTENANCE OF LANDSCAPE MAINTENANCE DISTRICT NUMBER 1, AND CONFIRMING ENGINEER'S REPORT AND LEVYING ASSESSMENT FOR FISCAL YEAR 2025/2026.

2.C. Public Hearing - Council Bill #R-2025-17 - A Resolution Adopting the Annual Report and Assessments for the Street Light Benefits Assessment District No. 1 for Fiscal Year 2025-2026 [Public Works]- 7:38 PM Public Hearing was opened at 7:38 PM and closed at 7:38 PM City Manager Thaipejr presented the report stating that on May 13, 2024, the City Council adopted Resolutions to initiate the proceedings, to approve the preliminary review of the Engineer's Report and set the public hearing for June 10, 2025. He noted that staff is recommending adoption of the Annual Report and Assessment for the Streetlight Benefits Assessment District No. 1 for FY 2025-26.

The public hearing and open and closed without participation.

Motion by Rhodes Rigsby, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-17, RESOLUTION NO 3253, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LOMA LINDA, CALLIFORNIA, ORDERING THE CONTINUED MAINTENANCE OF STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. 1, AND CONFIRMING THE ENGINEER'S REPORT AND LEVYING ASSESSMENT FOR FISCAL YEAR 2025/2026

3. Consent Calendar
Motion by Rhodes Rigsby, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar as submitted.

3.A. Approve Minutes of April 22, 2025 [City Clerk]- 7:40 PM Approved minutes of April 22, 2025, as submitted.

3.B. Approve Minutes of May 13, 2025 [City Clerk]- 7:40 PM Approved minutes of May 13, 2025, as submitted.

3.C. Approve Minutes of May 27, 2025 [City Clerk]- 7:40 PM Approved minutes of May 27, 2025, as submitted.

3.D. Approve Demands Register dated June 10, 2025 [Finance]- 7:40 PM Approved the Demands Register dated June 10, 2025, with commercial demands totaling $653,901.62, and Payroll dated June 5, 2025, totaling $462,284.01.

3.E. Fire Department's Activity Report - May 2025 [Fire]- 7:40 PM Accepted the report for filing.

3.F. Council Bill #R-2025-20 - A Resolution Adopting the Road Repair and Accountability Act of 2017 (SB 1) Project List for Fiscal Year 2025/2026 and Repealing Resolution No. 3213 [Public Works]- 7:40 PM Adopted as recommended Council Bill #R-2025-20 to:

RESOLUTION NO. 3254

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 AND REPEALING RESOLUTION NO. 3213.

3.G. Council Bill #R-2025-21 - A Resolution Adopting a Five-Year Capital Project Needs Analysis (CPNA) for Fiscal Years 2026/2027 through 2030/2031 [Public Works]- 7:40 PM Adopted as recommended Council Bill #R-2025-21 to:

RESOLUTION 3255

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, STATEOFCALIFORNIA,ADOPTINGTHE MEASURE I FIVE-YEAR CAPITAL PROJECT NEEDS ANALYSIS (CPNA) FOR FISCAL YEARS 2026/2027 THROUGH 2030/2031.

4. Old Business

4.A. Council Bill #O-2025-02 - (Second Reading) - An Ordinance Amending the Municipal Code to Establish Fire Hazard Severity Zones (FHSZ) Section in Chapter 32 of Title 15 (Building and Construction) of the Loma Linda Municipal Code Pursuant to Government Code Section 51178 of the California Fire Code [Fire]- 7:45 PM Fire Marshall Tom Ingalls noted from his previous presentation the science behind the fire maps. As an update, he reported that the City has received a grant to hire a consultant to assist in developing the Community Wildfire Protection Plan, a process expected to take approximately two years. While he cannot guarantee it, he noted that this plan may serve as a mechanism to help reduce insurance premiums and would also benefit local HOA's.

Motion by Ovidiu Popescu, seconded Rhonda Spencer-Hwang, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #O-2025-02, waiving the reading of the ordinance in its entirety and reading by title only, Ordinance NO 785 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AMENDING THE MUNICIPAL CODE TO ESTABLISH THE FIRE HAZARD SEVERITY ZONES SECTION IN CHAPTER 32 OF TITLE 15 (BUILDING AND CONSTRUCTION) OF THE LOMA LINDA MUNICIPAL CODE

4.B. Tobacco Retail License Ordinance - Informational Report Update [Assistant City Manager]- 7:46 PM Assistant City Manager Ramirez noted that City Council directed staff to provide a background and a comparative analysis of the tobacco retail license ordinance from three local agencies - Adelanto, Colton and Hesperia. He noted that analysis as well as the the local feasibility and enforcement costs, levels of violation for the City will be presented to Council He briefly provided the State's California Cigarette and Tobacco Products Licensing Act of 2003.

Fire Marshal Ingalls delivered a PowerPoint presentation providing a comparative analysis of the Tobacco Retail License (TRL) Ordinances of the three cities, focusing on enforcement measures and youth access restrictions. His presentation covered each city’s license application requirements, conditions for denial, inspection frequencies, compliance standards, annual license fees, levels of violations, enforcement procedures, and penalties. He noted that among the three cities, Hesperia maintains the most robust TRL program. He noted that Lt. Smith provided estimated costs for conducting sting operations, and he added that the City is applying for grants to help fund the law enforcement component. He also reported that the City is currently conducting a fee study to cover all the appropriate fees involved in a TRL program. Additionally, he mentioned that the City of Anaheim has adopted a TRL Ordinance that will take effect in 2026. He concluded by requesting direction from the City Council on how to proceed.

Mayor Pro Tempore Dailey expressed his support for the overall direction of the ordinance but raised concerns about the program’s operational costs of the program and the feasibility of conducting sting operations with the City's current budget situation. Fire Marshal Ingalls stated that the sting operation is optional.

Councilmember Spencer-Hwang stated that she would like staff to return with a draft ordinance that includes the fees and costs for the program.

Councilmember Rigsby asked what the adopted TRL ordinances in other cities provide beyond existing State law.

He stated that he does not support duplicating State regulations if doing so would have little to no impact, and he expressed doubt that adopting a local ordinance would add meaningful enforcement beyond what the State already provides. Fire Marshal Ingalls responded that he did not receive feedback from Adelanto and Colton, but Hesperia was clear about the intent and purpose of its ordinance. He added that the strength and effectiveness of any TRL program would depend on the level of direction and support provided by the City Council.

Mayor Dupper stated that he does not like being pressured by outside groups to take ordinance actions, but consider items that will benefit the City. He expressed concern about adopting an ordinance that mirrors existing regulations. He conducted his own research and noted that the City of Anaheim’s ordinance was primarily intended to address issues with smoke and tobacco shops that were operating illegal gambling activities, rather than selling to minors. He explained that licensing tobacco shops provided Anaheim with the authority to conduct inspections, which helped address illegal activity. Additionally, Anaheim created a specific definition for “tobacco retail shops,” based on the percentage of visible tobacco inventory, ensuring the ordinance targeted tobacco stores without affecting grocery stores or gas stations. Mayor Dupper stated that this approach gives him a reason to support the proposed ordinance. He asked staff to use Anaheim's Ordinance, since it is more robust.

Councilmember Popescu stated that there was enough data that staff provided where he supports moving forward with a draft Ordinance.

Mayor Dupper noted that staff was seeking direction and confirmed that the majority of the Council had directed staff to prepare and return with a draft ordinance for consideration; no formal vote.

5. New Business

5.A. Council Bill #R-2025-13- A Resolution Adopting the Measure I 5-year Capital Improvement Project (CIP) for Fiscal Years 2025/2026 through 2029/2030 [Public Works]- 8:19 PM City Manager Thaipejr presented the Measure I 5-year Capital Improvement Projects providing an overview of the proposed Street Improvements projects for each fiscal year.

Motion by Ovidiu Popescu, seconded Ronald Dailey, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-13 - RESOLUTION NO 3256 - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LOMA LINDA, STATE OF CALIFORNIA, ADOPTING THE MEAS URE I FIVE-YEAR CAPITAL IMPROVEMENT PLAN FOR FY2025/2026 THROUGH FY2029/2030

6. Reports

6.A. Reports of Council Members- 8:25 PM
Mayor pro tempore Dailey reported that residents have expressed concerns with vehicles and motorcycles speeding along Huron St. at Cielo and Loma Linda Dr. and at Mountain View Ave., between Barton Rd. and Beaumont Ave.

Councilmember Rigsby stated that Huron St. is a curvy street and off-camber turns, and he expressed concern that the posted speed limit on Huron St. is not safe for the roadway conditions.

Lt. Smith responded that she would instruct her Deputies to conduct additional patrols in the area.

6.B. Reports Of Officers- 8:30 PM
City Manager Thaipejr stated that he would like to schedule a presentation by the City Attorney on June 24, 2025.

The presentation, estimated to last 30 to 45 minutes, will cover the Brown Act and the role of a Council Member. He added that the Planning Commission would be invited to attend. Following discussion that included scheduling conflicts of the upcoming meetings among the Council, it was the consensus of the City Council to hold their July meeting on July 1, 2025, schedule the City Attorney’s presentation at that meeting, and cancel the regular City Council meeting of July 8, 2025.

City Clerk Arreola informed the City Council that the agendas for the City Council, Housing Authority, and Successor Agency will be consolidated into a single agenda, a process successfully implemented by other cities.

She explained that this change will streamline agenda preparation and the hearing process while reducing paper costs. Each item on the agenda will clearly indicate which governing body is responsible for its approval.

7. Adjournment
The meeting adjourned at 8:39 pm.

HOUSING AUTHORITY MINUTES
25541 Barton Road, Loma Linda, CA 92354
June 10, 2025, 8:39 PM - June 10, 2025, 8:46 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Chairman
Ronald Dailey, Vice Chairman
Rhodes Rigsby, Board Member
Ovidiu Popescu, Board Member
Rhonda Spencer-Hwang, Board Member

1. Call to Order

1.A. Call to Order- 8:39 PM
The meeting was called to order at 8:39 pm.

1.B. Roll Call- 8:40 PM
All Board Members present.

Staff present: T. Jarb Thaipejr, Executive Director; Diane Robbins, Legal Counsel; Lynette Arreola, Secretary; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Andy Ramirez, Assistant City Manager, Andrew Sanchez, Customer Support Technician; and Lt. Kaysie Smith, San Bernardino County Sheriff's Department.

1.C. Closed Session/Workshop- 8:40 PM
No items scheduled.

1.D. Items to be Added or Deleted- 8:40 PM
No items were added or deleted.

1.E. Oral Reports/Public Participation - Non-Agenda Items- 8:40 PM Kevin Bernadt followed up on Mayor Pro Tempore Dailey’s comments by noting that every Sunday, the Loma Linda Lopers conduct their marathon runs along the route from Beaumont Ave., which follows the route used for the annual Thanksgiving Race. He expressed concern about safety in the area, citing frequent speeding vehicles and the risks to runners and pedestrians. He stated that the route is heavily used by pedestrians on a daily basis and suggested that the City consider designating it as a safe running and pedestrian zone. He added that such a designation would be appreciated.

2. Scheduled Items
No items scheduled.

3. Consent Calendar
Motion by Ovidiu Popescu, seconded by Rhodes Rigsby, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar as presented.

3.A. Approve Minutes of April 22, 2025 [City Clerk]- 8:45 PM Approved minutes of April 22, 2025, as submitted.

3.B. Approve Minutes of May 13, 2025 [City Clerk]- 8:45 PM Approved minutes of May 13, 2025, as submitted.

3.C. Approve Minutes of May 27, 2025 [City Clerk]- 8:45 PM Approved minutes of May 27, 2025, as submitted.

3.D. Approve Demands Register dated June 10, 2025 [Finance]- 8:45 PM Approved the Demands Register dated June 10, 2025, with commercial demands totaling $2,253.92.

4. Old Business
No scheduled items.

5. New Business
No scheduled items.

6. Reports

6.A. Chair and Member Reports- 8:46 PM
No reports.

6.B. Reports Of Officers- 8:46 PM
No reports.

7. Adjournment
The meeting adjourned at 8:46 pm.

SUCCESSOR AGENCY MINUTES
25541 Barton Road, Loma Linda, CA 92354
June 10, 2025, 8:46 PM - June 10, 2025, 8:46 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilmember
Ovidiu Popescu, Councilmember
Rhonda Spencer-Hwang, Councilmember

1. Call to Order

1.A. Call to Order- 8:46 PM
The meeting was called to order at 8:46 pm.

1.B. Roll Call- 8:46 PM
All Councilmembers present.

Staff present: T. Jarb Thaipejr, City Manager; Diane Robbins, City Attorney; Lynette Arreola, City Clerk; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Andy Ramirez, Assistant City Manager, Andrew Sanchez, Customer Support Technician; and Lt. Kaysie Smith, San Bernardino County Sheriff's Department

1.C. Closed Session/Workshop- 8:46 PM
No items scheduled.

1.D. Items to be Added or Deleted- 8:46 PM
No items were added or deleted.

1.E. Oral Reports/Public Participation - Non-Agenda Items- 8:46 PM No oral reports upon invitation by the Mayor.

2. Scheduled Items
No items scheduled.

3. Consent Calendar
Motion by Rhodes Rigsby, seconded by Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar as submitted.

3.A. Approve Minutes of April 22, 2025 [City Clerk]- 8:46 PM Approved minutes of April 22, 2025, as submitted.

3.B. Approve Demands Register dated June 10, 2025 [Finance]- 8:46 PM Approved the Demands Register dated June 10, 2025, with commercial demands totaling $1,782.50.

4. Adjournment
The meeting adjourned at 8:46 pm.

REGULAR CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY JOINT MEETING

MINUTES
25541 Barton Road, Loma Linda, CA 92354
June 24, 2025, 5:35 PM - June 24, 2025, 8:00 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor (CC, SA)/Chairman (HA) via Teleconferencing Ronald Dailey, Mayor pro tempore(CC, SA)/Vice Chairman (HA) Rhodes Rigsby, Councilmember (CC, SA)/Board Member (HA) Ovidiu Popescu, Councilmember(CC, SA)/Board Member (HA) Rhonda Spencer-Hwang, Councilmember (CC, SA)/Board Member (HA)

1. Call to Order

1.A. Call to Order - City Council (CC), Housing Authority Board (HA), and Successor Agency (SA)- 6:13 PM The meeting was called to order at 5:30 pm and immediately recessed into closed session.

1.B. Roll Call- 5:35 PM
All Councilmembers present. Mayor Dupper participated via teleconferencing.

Staff present: T. Jarb Thaipejr, City Manager/Executive Director; Diane Robbins, City Attorney/Counsel; Lynette Arreola, City Clerk/Secretary; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Andy Ramirez, Assistant City Manager; Andrew Sanchez, Customer Support Technician; and Lt. Kaysie Smith, San Bernardino County Sheriff's Department

1.C. Closed Session - 5:30 pm - Council Board Room- 7:03 PM — Conference with Legal Counsel on Labor Negotiations (Government Code Section 54957.6) - Agency Labor Counsel - Kevin Dale; Agency Representative - City Manager T. Jarb Thaipejr and Employee Organizations - Teamsters (Public Works); Teamsters (Administration); Loma Linda Professional Firefighters, Local 935; Unrepresented Safety (Fire) Management/Confidential Employees; and Unrepresented Management/Confidential Employees
The City Council meeting reconvened at 7:03 pm.

City Attorney Robbins announced that the City Council met in closed session on the item listed on the agenda. She stated that direction was provided to staff.

1.D. Invocation and Pledge of Allegiance - Councilmember Spencer-Hwang- 7:03 PM The Invocation and Pledge of Allegiance were led by Councilmember Spencer-Hwang.

1.E. Items to be Added or Deleted- 7:03 PM
No items were added or deleted.

1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council)- 7:03 PM No oral participation upon invitation by the Mayor.

2. Presentation(s)
No scheduled items.

3. Public Hearing and Scheduled Items

3.A. Public Hearing - Recruitment Update in Accordance with AB 2561 Government Code 3502.3 [Administration]- 7:04 PM
(CC)
Public Hearing was opened at 7:08 PM and closed at 7:08 PM Assistant City Manager Ramirez presented the report, explaining that it is required under Assembly Bill 2561 (AB 2561), which was signed into law in September 2024, for public agencies to provide an annual update to the City Council on job vacancies, as well as recruitment and retention efforts. He noted that the City has three recognized bargaining units, and that none currently meet or exceed the 20% vacancy threshold that would trigger enhanced reporting requirements under AB 2561. He reviewed the current vacancy levels within each bargaining group and that compensation was the primary reason for the employees' departure. He concluded that no action is required at this time; only that the City Council accept the report for filing.

The public hearing was open and closed with no public participation. The report was accepted for filing.

3.B. CONSIDERATION FOR APPROVAL OF THE CITY'S FISCAL YEAR 2025-2026 BUDGET- 7:08 PM No action item.

3.C. Budget Committee's Recommendation for the Fiscal Year 2025-2026 Budget [Budget Committee]- 7:08 PM (CC/HA)
Budget Committee Member Jay Gallant presented the Committee’s recommendation to the City Council, emphasizing that the City is not currently in a financially sustainable position. He noted that the City's growing population is increasing the demand for services, yet staffing levels have remained limited for several years, requiring many employees to wear multiple hats. This places the City at risk, particularly as staff members retire or resign. Those multiple positions will need to be filled. He also pointed out the broader economic challenges the City faces, including rising costs. With limited revenue growth and a tight budget, he noted that the City will need to make difficult decisions either by reducing staff and services, increasing taxes, or identifying new sources of revenue.

Mayor Pro Tempore Dailey commended the Budget Committee's Analysis and asked to elaborate on the Committee’s recommendation regarding opportunities lost due to restrictive regulations. Mr. Gallant explained that the City of Loma Linda has certain regulations in place that reflect its vision of promoting a healthy lifestyle, which can limit the types of businesses allowed to operate within the City. While acknowledging the intent behind these policies, he stated that, whether good or bad, it should ultimately be the public’s choice which businesses they wish to support. He noted that such regulations come with opportunity costs, and the City must consider whether it is willing to accept those losses and are they willing to pay it maybe through increased taxes. He asked if the City wants to create a business-friendly environment to help generate revenue and offset the increased cost that the City will be experiencing.

Mayor Pro Tempore Dailey inquired about the reference to the "target budget." Mr. Gallant explained that the target budget is a planning concept that projects the City’s financial needs year over year. He noted that it takes into account scenarios such as the departure of employees who currently fill multiple roles and the hidden costs of backfilling those positions. He emphasized the importance of identifying the actual revenue needed to maintain operations, rather than continuing to defer financial decisions from one year to the next.

The Mayor thanked the Budget Committee for their Analysis. The report will be received by the City Council.

3.D. Presentation of the Proposed Fiscal Year 2025-2026 Budget [Finance]- 7:17 PM (CC/HA)
Public Hearing was opened at 7:36 PM and closed at 7:41 PM Finance Director Fabela presented the 2025-2026 Budget into evidence, noting which included the General Fund – Unassigned, Assigned and Committed fund balances, including enterprise, special revenue, debt services, capital project funds and the Loma Linda Housing Authority Budget. She highlighted The top 7 General Fund revenues for the City is sales tax which makes up 23% of the city’s total general fund revenue of $28.6 million. The top revenue for the City is sales tax, it makes up 23% of the city’s total general fund revenue of $28.6 million. She discussed motor vehicle license fees, property taxes, and overhead charges by the General fund on City projects. In regard to the General Funds Expenditures, the City has not reached agreements with the labor groups, so any salary changes are not reflected. She discussed const changes with Administration, General Govt, Police and City Departments. She discussed the total ending fund balance, noting that it was necessary for the for FY 2025-26 to cover projected shortfall of $458,500 in the General Fund. She discussed the General Fund Unassigned and Assigned budget. She pointed out that if the current revenue streams continue to increase 2%-3% per year, the deficit will continue to grow as expenditures will outpace the revenue growth. With no sustainable revenue, the reserves can be depleted by 2034. She reviewed the comparison of all revenues and expenditures funds; the ending fund balance; the comparison of the beginning fund balance for all city funds adjusted from FY 2024-25 to FY 2025-26 with an ending fund balance of $61,391,063; and the Loma Linda Housing Authority which has not much changes projected for FY 2025-26, noting that $600K is set aside to provide support of an existing housing project in need of building repairs.

In conclusion, Finance Director Fabela stated that that the total General Fund Reserve Balance (assigned and unassigned) is $18.9 million; that the General Fund shows a deficit of $458,500 that will be covered by reserves; and that future costs continue to rise without an increase in revenues. She thanked all the department staff and her staff for their hard work and efforts to prepare the 2025-2026 Budget.

The public hearing was opened.

Budget Committee Member Gary Nelson noted that, since the projections of the deficit did not include any wage adjustments, he reiterated the City's need to look at revenue and expense reduction options.

Councilmember Popescu noted that last year’s budget was approved with a deficit, and this year’s budget reflects a similar shortfall, totaling approximately $1 million. He added that the City may face the same situation again next year.

The public hearing was closed.

3.E. Council Bill #R-2025-15 - A Resolution to Adopt the Fiscal Year 2025-2026 Amended Appropriations Limit [Finance] - 7:41 PM
(CC/HA)
Public Hearing was opened at 7:43 PM and closed at 7:43 PM Finance Director Fabela stated that the GAN limit is a rule that prevents California state and local governments from spending more money than allowed. She noted that the City does not have excess tax revenue and are not spending below the tax revenue amount. The City has met the require limit restrictions.

The public hearing was open and closed with no participation.

Motion by Ovidiu Popescu, seconded Rhodes Rigsby, passing by a vote of 5-0-0-0-0, to Adopt as recommended Council Bill #R-2025-15 - RESOLUTION NO. 3257 - A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LOMA LINDA, CALIFORNIA ADOPTING AN AMENDED CITY APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-2026 IN ACCORDANCE WITH THE PROVISIONS OF DIVISION 9 OF TITLE 1 OF THE CALIFORNIA GOVERNMENT CODE.

3.F. Approve the Fiscal Year 2025-2026 Investment Policy and Adopt Resolutions Updating Authorized Positions for Investment Transactions with the Local Agency Investment Fund (LAIF) for the City, Housing Authority, and Successor Agency [Finance]- 7:44 PM
(CC/HA/SA)
Public Hearing was opened at 7:45 PM and closed at 7:45 PM Finance Director Fabela stated that the City is required to review and approve an investment policy. The policy has not changed; however, the City needed to add another position, Anna Briones, to draw down and make deposits into LAIF.

The public hearing was open and closed with no participation.

Motion by Ronald Dailey, seconded Rhonda Spencer-Hwang, passing by a vote of 5-0-0-0-0, to Approve the Investment Policy as presented: to Adopt as recommended Council Bill #R-2025-25 - A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, AUTHORIZING INVESTMENT OF MONIES IN THE

LOCAL AGENCY INVESTMENT FUND (LAIF) AND DESIGNATING POSITIONS AUTHORIZED TO DEPOSIT OR WITHDRAW MONIES IN LAIF AND REPEALING RESOLUTION NO. 2568; to Adopt as recommended Loma Linda Housing Authority Bill #R-2025-02 - A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF LOMA LINDA,

CALIFORNIA, AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND (LAIF) AND

DESIGNATING POSITIONS AUTHORIZED TO DEPOSIT OR WITHDRAW MONIES IN LAIF AND REPEALING RESOLUTION NO. 4; and to Adopt as recommended Successor Agency Council Bill#R-2025-26 - A RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, SERVING AS SUCCESSOR AGENCY TO THE LOMA

LINDA REDEVELOPMENT AGENCY AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT

FUND (LAIF) AND DESIGNATING POSITIONS AUTHORIZED TO DEPOSIT OR WITHDRAW MONIES IN LAIF AND REPEALING RESOLUTION NO. 2726

3.G. Approve the Citizen Option for Public Safety (COPS) Grant Expenditure Plan for the Fiscal Year 2025-2026 Budget [Public Safety]- 7:47 PM
(CC/HA)
Public Hearing was opened at 7:48 PM and closed at 7:48 PM Finance Director Fabela stated that this is the expenditure plan for the Citizen Option for Public Safety (COPS) grant, noting that the funds cover the Sheriff's Service Specialist position, law enforcement programs and the contract for the 26 license plate reader cameras at various locations.

The public hearing was open and closed with no participation.

Motion by Rhonda Spencer-Hwang, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Approve the Citizen Option for Public Safety (COPS) Grant Expenditure Plan for Fiscal Year 2025-2026 as presented.

3.H. Council Bill #R-2025-19 - A Resolution to Adopt the Wildland Fire Protection Contract No. 3CA07222 between the California Department of Forestry and Fire Protection (Cal Fire) and the City of Loma Linda for $124,898.12 for Fiscal Year 2025-2026 and Authorize the Mayor or Mayor pro tempore to sign the Contract pursuant to Government Code 40601 for Fiscal Year 2025-2026 Budget [Fire]- 7:50 PM (CC/HA)
Public Hearing was opened at 7:50 PM and closed at 7:50 PM Fire Chief Harker reported that this is the annual contract with Cal Fire.

The public hearing was open and closed with no participation.

Motion by Ovidiu Popescu, seconded Rhonda Spencer-Hwang, passing by a vote of 5-0-0-0-0, to Adopt as recommended Council Bill #R-2025-19 - RESOLUTION NO 3260 - A RESOLUTION BEFORE THE CITY

COUNCIL OF THE CITY OF LOMA LINDA APPROVING THE DEPARTMENT OF FORESTRY AND FIRE FOR SERVICES FROM .TTJLY 1, 2025, TO .TTJNE 30, 2026

3.I. Council Bill #R-2025-14 - A Resolution to Adopt and Approve the Fiscal Year 2025-2026 Budget [Finance]- 7:51 PM
(CC/HA)
No further report to the presentation to Agenda Item 3C.

Motion by Ronald Dailey, seconded Rhonda Spencer-Hwang, passing by a vote of 4-1-0-0-0, Opposed by Ovidiu Popescu
to Adopt as recommended Council Bill #R-2025-19 - RESOLUTION NO 3261 - A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING THE FINAL BUDGET FOR THE CITY OF LOMA LINDA FOR THE FISCAL YEAR COMMENCING JULY 1, 2025, AND ENDING JUNE 30, 2026

3.J. Loma Linda Housing Authority Bill #R-2025-01 - A Resolution to Adopt the Loma Linda Housing Authority Fiscal Year 2025-2026 Budget [Finance]- 7:53 PM
(HA)
Public Hearing was opened at 7:53 PM and closed at 7:53 PM No further report.

The public hearing was open and closed with no participation.

Motion by Rhodes Rigsby, seconded Rhonda Spencer-Hwang, passing by a vote of 5-0-0-0-0, to Adopt as recommended Loma Linda Housing Authority Bill #R-2025-01 - RESOLUTION NO 57 - A RESOLUTION OF THE LOMA LINDA HOUSING AUTHORITY ESTABLISHING A FINAL BUDGET FOR FISCAL YEAR 2025-2026

4. Consent Calendar
Motion by Rhodes Rigsby, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar items as submitted.

4.A. Demands Registers for the City Council and Housing Authority Approval dated June 24, 2025 [Finance] - 7:54 PM
(CC/HA)
Approved the following Demands Registers for:
the City Council regular run dated June 24. 2025, with commercial demands totaling $1,939,168.83, and Payroll dated June 18, 2025, totaling $558,106.46; and
the Housing Authority dated June 24, 2025, with commercial demands totaling $7,313.98.

4.B. Treasurer's Report - May 2025 [Finance]- 7:54 PM
(CC)
Accepted the May 2025 Treasurer's Report for filing.

4.C. Award a Contract to CMAX for Street Sweeping Services for City of Loma Linda for $143,541.00 per year [Public Works]- 7:54 PM
(CC)
Approved contract to CMAX for street sweeping services for $143,541.00 as recommended.

4.D. Award Contract to APL Professional Landscapes for Maintenance of the Landscape Maintenance District and Annexations Contract "B" for $282,928.00 [Public Works]- 7:54 PM (CC)
Approved the contract to APL Professional Landscapes for $282,928.00 for Landscape Maintenance District and Annexations, Contract B, services.

4.E. Award Contract to Base Hill Inc., for Janitorial Services of City Buildings for $137,017.84 [Public Works]- 7:54 PM (CC)
Approved contract to Base Hill, Inc. for janitorial services of City buildings for $137,017.84

4.F. Council Bill #R-2025-22 - A Resolution to Modify FLSA and Bargaining Unit Status of the Accountant Classification [Administration]- 7:54 PM
(CC)
Adopted Council Bill No. R-2025-22 into:

RESOLUTION NO. 3262

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, TO MODIFY THE FAIR LABOR

STANDARDS ACT (FLSA) STATUS AND BARGAINING UNIT DESIGNATION OF THE ACCOUNTANT CLASSIFICATION

4.G. Council Bill #R-2025-24 - Modifying Conditions of Employment, Benefits, and Salary for Loma Linda Professional Firefighters, Local 935; and Unrepresented Management/Confidential Employees Effective July 1, 2025 [Administration]- 7:54 PM
(CC)
Adopted Council Bill No. R-2025-24 into:

RESOLUTION NO. 3263

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, MODIFYING CONDITIONS OF

EMPLOYMENT, BENEFITS, AND SALARY FOR THE MEMBERS OF THE LOMA LINDA PROFESSIONAL FIREFIGHTERS, LOCAL 935, AND UNREPRESENTED MANAGEMENT/CONFIDENTIAL EMPLOYEES EFFECTIVE JULY 1, 2025; and Approved the necessary budgetary adjustments to implement the agreed-upon changes; and affirmed the reclassification and anniversary date of Anna Katrina Briones from Senior Accountant/Financial Analyst to Finance Manager effective July 13, 2025.

4.H. Preliminary Commitment Letter with Mary Erickson Community Housing related to financing a portion of the rehabilitation of the 24-unit affordable apartment complex located at 25421 Cole Street, Loma Linda, California [Administration]- 7:54 PM
(HA)
Accepted the Preliminary Commitment Letter and authorized the Executive Director of the Housing Authority Board to sign, on behalf of the Board, a preliminary commitment letter with Mary Erickson Community Housing related to financing a portion of the rehabilitation of the 24-unit affordable apartment complex located at 25421 Cole Street, Loma Linda, California.

5. Old Business
No scheduled reports.

6. New Business
No scheduled reports.

7. Reports

7.A. Reports of Council Members- 7:55 PM
Mayor pro tempore Dailey stated that over the weekend, a representative from SCE informed residents that power would be temporarily shut off as part of a project to bury electrical wires. City Manager Thaipejr confirmed that SCE is implementing an infrastructure plan to place their utility lines underground.

7.B. Reports Of Officers- 7:57 PM
City Attorney reminded Council that there will be a meeting next week on July 1. She noted that there will be a closed session at 5:30pm for Labor Negotiations. She said her On Boarding Brown Act presentation will be part of the regular meeting that evening.

8. Adjournment
The meeting adjourned at 7:57 pm. to the Special Joint Meeting of the City Council, Housing Authority and Successor Agency on July 1, 2025, at 5:30 pm.

SPECIAL JOINT CITY COUNCIL, HOUSING AUTHORITY AND SUCCESSOR AGENCY MINUTES 25541 Barton Road, Loma Linda, CA 92354
July 1, 2025, 6:03 PM - July 1, 2025, 7:57 PM
Roll Call: (The following members were in attendance)
Phillip Dupper, Mayor
Ronald Dailey, Mayor pro tempore
Rhodes Rigsby, Councilmember
Ovidiu Popescu, Councilmember
Rhonda Spencer-Hwang, Councilmember
Planning Commission Members for Workshop Session:

Ryan Gallant, Vice-Chairman
John Nichols, Chairman
Dorie Morgan, Commissioner
Larry Karpenko, Commissioner

1. Call to Order

1.A. Call to Order - City Council [CC], Housing Authority Board [HA], and Successor Agency [SA]- 5:49 PM The meeting was called to order at 6:00 pm. for a workshop with the Planning Commission and City Council.

1.B. Roll Call- 6:03 PM
All Councilmembers present.

Staff present: T. Jarb Thaipejr, City Manager; Diane Robbins, City Attorney; Lynette Arreola, City Clerk; Sonia Fabela, Finance Director; Dan Harker, Fire Chief; Lorena Matarrita, Community Development Director; Andy Ramirez, Assistant City Manager; Andrew Sanchez, Customer Support Technician; and Lt. Kaysie Smith, San Bernardino County Sheriff's Department

1.C. Workshop - 6:00 pm - Council Chambers - 6:53 PM
City Attorney Robbins conducted a workshop covering the roles and responsibilities of City Council Members and Planning Commissioners, conflicts of interest, the Council-Manager Form of Government, and compliance with open meeting laws under the Brown Act to help ensure transparency and proper governance.. The presentation provided legal guidance on the duties and roles as a Council Members, the process during meetings, working relation with City Manager and staff, Ethic policies and training required by AB1234, sexual harassment training, the Political Reform Act, disqualification of participation at public meetings, the Brown Act on public meetings and other types of meeting, requirements of using social media, exceptions to open meetings, non-agenda and agenda items, public participation, closed session and confidentiality of closed session communications and penalties.

A brief discussion followed, during which the City Attorney responded to general questions.

City Attorney Robbins thanked the Planning Commission for attending.

1.D. Invocation and Pledge of Allegiance -Mayor pro tempore Dailey- 7:01 PM The Special City Council, Housing Authority and Successor Agency meeting reconvened at 7:01 pm, and the Invocation and Pledge of Allegiance were led by Mayor pro tempore Dailey.

1.E. Items to be Added or Deleted- 7:03 PM
No items were added or deleted.

1.F. Oral Reports/Public Participation - Non-Agenda Items (Each Speaker limited to 3 minutes. Pursuant to the Brown Act, no action or discussion can be taken by City Council, Housing Authority or Successor Agency)- 7:03 PM No public participation upon invitation by the Mayor.

2. Presentation
No reports.

3. Public Hearing and Scheduled Items

3.A. Public Hearing - Council Bill #R-2025-23 - A Resolution Adopting the Report and Statement of Expenses for the Spring 2025 Weed Abatement Program (Fire) [CC]- 7:03 PM Public Hearing was opened at 7:06 PM and closed at 7:06 PM Fire Chief Harker provided an overview of the 2025 Spring Weed Abatement and Inspection Program, reporting that approximately 300 parcels were inspected and 248 notices were issued to property owners for required cleanup. Properties that were not brought into compliance by the deadline were cleared by the City’s contractor in mid May, and the associated costs were billed to the respective property owners. He noted that one of the parcels, associated with Invoice No. 25109, can be removed from the list. The property was cleaned by the City’s contractor; however, the notice to abate was not sent to the correct address. As a result, the City can be removed from the list for that parcel.

The public hearing was opened and closed with no public participation.

Motion by Ovidiu Popescu, seconded Ronald Dailey, passing by a vote of 5-0-0-0-0, to Accept and Approve the Spring 2025 Weed Abatement Program report and accounting costs with the exception of Invoice 25109 that will be removed from the list; and to Adopt Council Bill #R-2025-23, waiving the reading in its entirety and reading by title only, RESOLUTION NO. 3264 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, ADOPTING THE REPORT AND STATEMENT OF EXPENSES FOR THE SPRING 2025 WEED

ABATEMENT PROGRAM AND IMPOSING A LIEN UPON PROPERTY FOR PAYMENT THEREFOR

3.B. Public Hearing - Council Bill #R-2025-18 - A Resolution Adopting the Five-Year Capital Improvement Plan for Fiscal Years 2025/2026 through 2029/2030 (Public Works) [CC]- 7:08 PM Public Hearing was opened at 7:28 PM and closed at 7:28 PM City Manager Thaipejr presented the City's five year Capital Improvement Plan for Fiscal years 2025/26 to 2029/30.

He provided and overview of the scheduled projects which included Fleet, Facilities (Buildings), Parks, Sewer, Water, Storm Drain, and Street (including lighting) and reviewed the funding sources and expenses for the projects.

Discussion ensued on the use, upkeep, repairs and maintenance of city facilities.

Motion by Ovidiu Popescu, seconded Rhodes Rigsby, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-18, waiving the reading in its entirety and reading by title only, RESOLUTION NO. 3265 - A RESOLUTION OF THE CITY COUNCIL OF CITY OF LOMA LINDA, CALIFORNIA APPROVING AND ADOPTING THE CAPITAL IMPROVEMENT PLAN (CIP) FOR FISCAL YEARS 2025-2026 THROUGH 2029/2030

3.C. Council Bill #R-2025-27 - A Resolution Initiating Annexation 80 to Landscape Maintenance District No. 1 and scheduling a Public Hearing for September 9, 2025, for Annexation to Landscape Maintenance District No. 1 (Tract 20403 – Covenant Point) (Public Works) [CC]- 7:30 PM
City Manager Thaipejr presented a report noting the recommendation to initiate Annexation 80 into the Landscape Maintenance District and to schedule the Public Hearing for ordering Annexation 80 into the Landscape Maintenance District for September 9, 2025.

Motion by Ronald Dailey, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-27 and Council Bill #R-2025-28, waiving the reading in its entirety and reading by title only, both are under the same resolution, RESOLUTION NO 3266 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORIES TO LOMA LINDA LANDSCAPE MAINTENANCE DISTRICT NO. 1, AS ANNEXATION NO. 80(COVENANT POINT-TRACT 20403)AND ANNEXATION NO. 81 (HAVEN AT COVENANT - TRACT 20404),

DETERMINING THAT THESE PROCEEDINGS SHALL BE TAKEN PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 AND THE RIGHT TO VOTE ON TAXES ACT, PRELIMINARILY APPROVING THE ENGINEER'S REPORT, AND

DECLARING THE CITY'S INTENTION TO ORDER THE ANNEXATIONS, AND OFFERING A TIME AND PLACE FOR

HEARING OBJECTIONS THERETO

3.D. Council Bill #R-2025-28 - A Resolution Initiating Annexation 81 to Landscape Maintenance District No. 1 and scheduling a Public Hearing for September 9, 2025, for Annexation to Landscape Maintenance District No. 1 (Tract 20404 – Haven at Covenant Point) (Public Works) [CC]- 7:34 PM City Manager Thaipejr presented a report noting the recommendation to initiate Annexation 81 into the Landscape Maintenance District and to schedule the Public Hearing for ordering Annexation 81 into the Landscape Maintenance District for September 9, 2025.

Motion by Ronald Dailey, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-27 and Council Bill #R-2025-28, waiving the reading in its entirety and reading by title only, both are under the same resolution, RESOLUTION NO 3266 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, CALIFORNIA, INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORIES TO LOMA LINDA LANDSCAPE MAINTENANCE DISTRICT NO. 1, AS ANNEXATION NO. 80(COVENANT POINT-TRACT 20403)AND ANNEXATION NO. 81 (HAVEN AT COVENANT - TRACT 20404),

DETERMINING THAT THESE PROCEEDINGS SHALL BE TAKEN PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 AND THE RIGHT TO VOTE ON TAXES ACT, PRELIMINARILY APPROVING THE ENGINEER'S REPORT, AND

DECLARING THE CITY'S INTENTION TO ORDER THE ANNEXATIONS, AND OFFERING A TIME AND PLACE FOR

HEARING OBJECTIONS THERETO

3.E. Council Bill #R-2025-29 - A Resolution Initiating Annexations to Streetlight Maintenance District No. 1 and scheduling a Public Hearing for September 9, 2025, for Annexations to Streetlight Maintenance District No. 1 (Tracts 20403 & 20404 – Covenant Point & Haven at Covenant Point) (Public Works) [CC]- 7:34 PM City Manager Thaipejr presented a report noting the recommendation to initiate the annexations into the Streetlight Maintenance District No. 1 (Tracts 20403 & 20404) and to schedule the Public Hearing for September 9, 2025.

Motion by Ronald Dailey, seconded Ovidiu Popescu, passing by a vote of 5-0-0-0-0, to Adopt Council Bill #R-2025-29, waiving the reading in its entirety, but by title only, RESOLUTION NO 3267 - A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, COUNTY OF SAN BERNARDINO, CALIFORNIA,

INITIATING PROCEEDINGS FOR THE ANNEXATION OF TERRITORIES TO LOMA LINDA STREET LIGHT BENEFIT ASSESSMENT DISTRICT NO. I (COVENANT POINT - TRACT 20403 AND HAVEN AT COVENANT - TRACT 20404),

DETERMINING THAT THESE PROCEEDINGS SHALL BE TAKEN PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972 AND THE RIGHT TO VOTE ON TAXES ACT, PRELIMINARILY APPROVING THE ENGINEER'S REPORT, AND

DECLARING THE CITY'S INTENTION TO ORDER THE ANNEXATIONS, AND OFFERING A TIME AND PLACE FOR

HEARING OBJECTIONS THERETO

4. Consent Calendar
Mayor Pro Tempore Dailey raised questions regarding Consent Calendar Items 4C and 4D. For Item 4C, he inquired about the Adopt-a-Highway contract, specifically the location of the cleanup work and areas he felt required additional attention. He also had a question relating to the pest control contracts. Regarding Item 4D, he asked for clarification on the various software contract agreements. Fire Chief Ingalls provided an explanation of the different software programs and their respective uses.

Councilmember Popescu stated that he was pleased to see the contract with a grant writing company. He looks forward to see potential grants funding for city projects.

Motion by Ovidiu Popescu, seconded Rhonda Spencer-Hwang, passing by a vote of 5-0-0-0-0, to Approve the Consent Calendar as submitted.

4.A. Approve Grant Service Agreement with Townsend Public Affairs for Grant Writing and Management Services in an Amount Not To Exceed of $46,000 (Administration) [CC]- 7:35 PM Approved the agreement with Townsend Public Affairs for $46,000 for grant writing and management services.

4.B. Agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for Collection of Special Taxes, Fees, and Assessments for Fiscal Year 2025-26 (Administration) [CC]- 7:35 PM Approved agreement with the San Bernardino County Auditor-Controller/Treasurer/Tax Collector for Fiscal Year 2025-26 as recommended.

4.C. Extension of Annual Service Contracts for City Services for Fiscal Year 2025-26 (Public Works) [CC]- 7:35 PM Approved the extension of annual service contracts with the listed contractors for City services, as recommended.

4.D. Extension of Annual Service Contracts for Fire Department Services for Fiscal Year 2025-26 (Fire) [CC]- 7:35 PM Approved the extension of annual service contracts with the listed contractors for Fire Department services, as recommended.

4.E. Notice of Completion of the Installation of ADA Ramps, Sidewalks at Various Locations for $230,458.75 (CIP 24- 122) - Contractor: S & H Civilworks (Public Works) [CC]- 7:35 PM Accepted this project as substantially complete and authorize the City Clerk to file the Notice of Completion.

4.F. Council Bill #R-2025-30 - Modifying Conditions of Employment, Benefits, and Salary for the Loma Linda Fire Management Unit Effective July 1, 2025 and Approve A Supplemental Appropriation of $88,800 from General Fund Reserves (Administration) [CC]- 7:35 PM
Adopted Council Bill No. R-2025-30, waiving the reading in its entirety, but by title only, RESOLUTION NO 3268

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMA LINDA, CALIFORNIA, MODIFYING CONDITIONS OF

EMPLOYMENT, BENEFITS, AND SALARY FOR THE MEMBERS OF THE LOMA LINDA FIRE MANAGEMENT UNIT EFFECTIVE JULY 1, 2025; and
Approved a Supplemental Appropriation in the total amount of $88,800 from the General Fund Reserves

5. Old Business
No scheduled items.

6. New Business

6.A. Report on the Scheduled Fiscal Year 2025/2026 City Projects for the City (City Manager) [CC]- 7:39 PM City Manager Thaipejr presented an overview of the scheduled construction projects for fiscal year 2025–2026, highlighting key infrastructure improvements, project timelines, and funding sources. This was an informational item with no action required.

7. Reports

7.A. Reports of Council Members- 7:55 PM
No reports.

7.B. Reports Of Officers- 7:55 PM
City Clerk Arreola clarified for the record that the Resolution referenced in Agenda Items 3C and 3D was the same resolution.

8. Adjournment
The meeting adjourned at 7:55 pm. to the Regular Joint Meeting of August 12, 2025.

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
B. Approve the Demands Registers Dated July 8, 22 and August 12, 2025 (Finance) [CC/HA/SA] Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4B.

To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:

It is recommended that the City Council approve the attached list of demands for payment.

Attachments
CC DR 07-08-2025.pdf
HA DR 07-08-2025.pdf
CC DR 07-22-2025.pdf
HA DR 07-22-2025 (1).pdf
CC DR 08-12-2025.pdf
HA DR 08-12-2025.pdf
SA DR 08-12-2025.pdf

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709949 6/24/2025 1730 AFLAC 351690 AFLAC Insurance Premium-June 2025 1,685.77 709949 Total 1,685.77
709950 6/24/2025 7083 SELF INSURED SERVICES COMPANY 16844-LIFE Life Insurance Premium-June 2025 597.81 16844 Life and Disability Insurance Premium-June 2025 4,156.69 709950 Total 4,754.50
709951 6/24/2025 3294 US POSTAL SERVICE 06182025 Postage for postage meter acct #47718562 1,000.00 709951 Total 1,000.00
709952 6/26/2025 1245 SO CALIF EDISON 700920661497 May 25 Electricity Costs 5/02/-6/11/2025 3,510.51 709952 Total 3,510.51
709953 7/2/2025 7621 MAR/WEL LLC 12505 1250800 Weld frame to sculpture, transport/install 1,908.85 709953 Total 1,908.85
709954 7/2/2025 7136 ROBERT ORTIZ 993766914 Closed acct #993766914, prepay refunded 36.75 709954 Total 36.75
709955 7/3/2025 7474 REYNALDO FERNANDEZ 07052025 Donation for DJ Service @ SC Dance 7/5/25 100.00 709955 Total 100.00
709956 7/8/2025 2394 2 HOT ACTIVEWEAR & UNIFORMS 96714 1250045 Uniform for new hire Bryce Cohen 1,649.62 709956 Total 1,649.62
709957 7/8/2025 4229 A & I REPROGRAPHICS CN00043807 1250046 Printing Services for CIP 25-126 352.39 709957 Total 352.39
709958 7/8/2025 7491 AMERICAN CODEAF ENTERPRISE INC. 1011-LL 1250819 Sign Language Translators for CC Mtg 06-10-25 500.00 709958 Total 500.00
709959 7/8/2025 3867 AMTECH ELEVATOR SERVICE 151401994715 1260003 Library Elevator Annual Maint. 7/1/25-9/30/25 914.43 709959 Total 914.43
709960 7/8/2025 7665 AP ELECTRICAL SERVICES 2024256 1250822 Install manual transfer switches- new generators 36,175.00 709960 Total 36,175.00
709961 7/8/2025 5640 APPLEONE EMPLOYMENT SERVICES 01-7113731 1250658 BL temp 06/09-06/12/2025 1,540.80 01-7118353 1250658 BL & Cashier Temp 4,228.85
01-7121688 1250658 BL & CASHIER TEMP 06/23-06/26/2025 3,081.60 709961 Total 8,851.25
1 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709962 7/8/2025 7458 ASCENT AVIATION GROUP INC M324474 1250266 STA251 Fuel system LNK data June 2025 137.38 709962 Total 137.38
709963 7/8/2025 3833 ATKINSON, ANDESLON, LOYA, RUUD, &
ROMO
752064 1250053 HR legal Services Through May 31, 2025 17,521.89 709963 Total 17,521.89
709964 7/8/2025 110 BURTRONICS BUSINESS SYSTEM AR122285 1250057 Contract Base Rate Charge 6.13_7.12 BP 61.55 709964 Total 61.55
709965 7/8/2025 4397 C.P. PRODUCTS INC. AR004478 1250060 Soap dispenser 19.18 709965 Total 19.18
709966 7/8/2025 5390 CALIFORNIA HIGHWAY ADOPTION CO 625139 1250009 Maint southside I10 Fwy ramps @ Mt View Ave June 350.00 625140 1250009 Maint southside I10 Fwy ramps @ Mt View June 2025 900.00 709966 Total 1,250.00
709967 7/8/2025 7460 CINTAS CORPORATION NO. 3 4232850924 1250206 HazMat compliant uniforms & shop towel rentals 6/5 49.34 4234348779 1250206 HazMat compliant uniforms & shop towel rental 6/19 49.34 4235038040 1250206 HazMat compliant uniforms & shop towel rental 6/26 49.34 709967 Total 148.02
709968 7/8/2025 203 CLINICAL LABORATORY OF 2500884-LOM01 1250064 Test water at well site 5/6/25 421.75 709968 Total 421.75
709969 7/8/2025 1173 COUNTY OF SAN BERNARDINO 31032 1250355 ITD Radio Access & Maintenance May 2025 2,732.24 709969 Total 2,732.24
709970 7/8/2025 7591 CRICKET SCADA LLC 1690 1250070 Maintenance on servers 947.53 1678 1250070 Maintenance on alarm 540.00
1686 1250070 Service on reservoir 270.00
709970 Total 1,757.53
709971 7/8/2025 4228 D & W CONSULTING 2025-2003 1250472 WEED ABATEMENT SOFTWARE Spring 2025 2,002.00 709971 Total 2,002.00
709972 7/8/2025 254 DAART ENGINEERING CO, INC. 37491 1250766 NFPA 25 and Title 19 Annual Fire Pump Test & Insp 237.50 709972 Total 237.50
709973 7/8/2025 1279 DAILY JOURNAL CORPORATION B3938573 1250071 Advertising NIB CIP 25-129 443.78 B3942221 1250071 Advertisement for CIP 25-126 415.84
709973 Total 859.62
2 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709974 7/8/2025 1279 DAILY JOURNAL CORPORATION B3940153 1250071 Legal advertising CIP Adoption 25-26 436.16 B3940155 1250071 Legal advertising 2025 Spring Weed Abatement 227.88 709974 Total 664.04
709975 7/8/2025 7366 DENNIS GRUBB & ASSOCIATES 002-33887 1250203 Fire Prevention Plan Check Services Jun 2025 6,354.25 709975 Total 6,354.25
709976 7/8/2025 7517 DILLON R. MYERS S-404ISODMyers6-25 Tuition reimb for S-404 Incident Safety Officer 475.00 709976 Total 475.00
709977 7/8/2025 5593 DINOSAUR TIRE & ROAD SRVS, INC. 134252 1250074 (2) Tires for MS181 2021 Dogde Ram 3500. 617.32 709977 Total 617.32
709978 7/8/2025 3035 DOUGLAS L. GOODMAN 6038 1250551 Construction Staking, Phase3 CA St Widening 23-118 4,800.00 709978 Total 4,800.00
709979 7/8/2025 7647 EDUARDO RAMIREZ 032325 Reimb Reimb for T2 Exam & Cert fees E Ramirez 591.12 709979 Total 591.12
709980 7/8/2025 7585 FERNANDO RUELAS 00024 1250830 Replace stolen backflow device Barton median 1,700.00 709980 Total 1,700.00
709981 7/8/2025 5256 FLYERS ENERGY, LLC 25-395474 1250084 Fire Dept Fuel delivery 6/18/2025 1,930.74 25-395473 1250084 Fuel delivery 2,280.21
709981 Total 4,210.95
709982 7/8/2025 7286 GENUINE PARTS COMPANY 162449 1250089 Clock Spring 282.16 162704 1250089 Batteries 236.42
163089 1250089 Explorer 77.15
162338 1250089 battery for 2021 Ram 3500 HD MS21181 212.53 162705 1250089 Battery Core credit inv 6627-162338 (19.58) 163168 1250089 Batteries for well site 327.23
709982 Total 1,115.91
709983 7/8/2025 7192 GOVERNMENTJOBS.COM, INC. INV-138219 1260004 Perform software subscription FY 2026 7,567.04 709983 Total 7,567.04
709984 7/8/2025 2204 HINDERLITER, DE LLAMAS & ASSOC SIN051137 1250432 Sales Tax Professional Services 2,414.72 709984 Total 2,414.72
3 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709985 7/8/2025 7240 HPS WEST, INC IN0003940 1250815 Fire Hydrant Pressure Relief Valve 3,448.00 IN0003985 1260101 Allegro Fixed Network Annual Maintenance 2025-2026 18,019.17 709985 Total 21,467.17
709986 7/8/2025 3400 INFOSEND, INC. 287880 1250269 FY 2024-2025 05/25 Utility bill printing & mailing 2,316.22 258057 1250562 Print/Mail April 2025 E-Waste Event Flyer 1,230.77 709986 Total 3,546.99
709987 7/8/2025 7545 INLAND EMPIRE PLUMBING INC INV1486 1250820 Toilet flush valve leaking 263.48 INV1485 1250820 Kitchen drain line & angle stops leaking 571.36 INV1487 1250820 Mop sink drain clog 245.00
709987 Total 1,079.84
709988 7/8/2025 7538 J. OROZCO ENTERPRISES, INC. 28808 1250289 Landscape Maintenance in the LMD Area June 2025 26,880.77 709988 Total 26,880.77
709989 7/8/2025 4571 JOSHUA MALDONADO S-404ISOMaldonad6-25 Tuition reimb for S-404 Incident Safety Officer 475.00 709989 Total 475.00
709990 7/8/2025 2571 K.D. ACOUSTICS 6070 1250664 Ceiling repair at City Hall, Library, Fire Station 1,976.00 709990 Total 1,976.00
709991 7/8/2025 7537 LAWNSCAPE SYSTEMS, INC. 1310 1250707 Spray for weed control for 12 months 1,490.00 1309 1250738 Reservoir and well sites spraying 1,995.00 709991 Total 3,485.00
709992 7/8/2025 7608 LCR EARTHWORK & ENGINEERING, CORP. 2F 1250595 Retention CIP 24-124 11,716.35 709992 Total 11,716.35
709993 7/8/2025 7616 LENNAR HOMES 1000000237/202 Final bills, refund overpayment 96.12 709993 Total 96.12
709994 7/8/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 740222444 1250821 VoIP services 06/01/2024 - 06/30/2025 505.60 709994 Total 505.60
709995 7/8/2025 2045 LOMA LINDA HEATING & AIR
CONDITIONING, INC.
18706327 1250231 HVAC Maint @ Mesquite 4 Qtr 78.31
18705457 1250231 HVAC Maint @ Bryn Mawr 4 Qtr 78.31
18706071 1250231 HVAC Maint @ Lawrence 4 QTR 78.31
18704280 1250231 HVAC Maint @ 1119 Earp 4 QTR 82.00
18706455 1250232 HVAC Maint for Heritage Park Ste B 4 QTR 158.98 18705816 1250232 HVAC Maint for Heritage Park #A 4 QTR 79.50 4 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709995 45846 2045 LOMA LINDA HEATING & AIR 18705438 1250231 HVAC Maint @ Glensummer 4th QTR 79.31 709995 Total 634.72
709996 7/8/2025 7666 LOMA LINDA PROPERTIES, INC. 002852-0079 Refund 8/13/24 hydrant meter deposit #002852-0079 600.00 709996 Total 600.00
709997 7/8/2025 1733 LOWE'S COMPANIES, INC. 81353 1250110 Picture hangers & command strips for maps @ CY 40.25 85225 6-18-25 1250110 Water filter cartridge 23.74
83544 1250110 Screwdriver for on-call 4.52
709997 Total 68.51
709998 7/8/2025 7445 LUIS A CALDERON LCE-TC03252025R02 1250687 Engineering Svcs- emergency generators @ wells/res 15,227.52 709998 Total 15,227.52
709999 7/8/2025 7621 MAR/WEL LLC 12511 1250783 Backflow cage for library 2,513.50 12510 1250784 backflow cage for corp yard, 26000 Barton Rd 2,113.50 12512 1250807 Install cage for backflow device behind library 2,113.50 709999 Total 6,740.50
710000 7/8/2025 7659 MARKETING ALLIANCE, INC. 322128 1250829 Economic Development Website Marketing/Development 6,150.00 710000 Total 6,150.00
710001 7/8/2025 5918 MATTHEW RYAN S-404ISOMRyan6-25 Tuition reimb for S-404 Incident Safety Officer 475.00 710001 Total 475.00
710002 7/8/2025 2099 MCCROMETER, INC. 8008148 1250044 Sewer Flow Meter Monitoring Srv June 2025 1,170.00 710002 Total 1,170.00
710003 7/8/2025 7611 MES I ACQUISITION INC. IN2278501 1250788 24th pair of Wildland tactical pants 253.22 710003 Total 253.22
710004 7/8/2025 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-268179 1250118 PC370 Battery 221.08 710004 Total 221.08
710005 7/8/2025 7088 OCCUPATIONAL HEALTH CENTERS OF

CALIFORNIA,
87166823 1250116 Physicals for A Rojas & R Munoz 134.00 710005 Total 134.00
710006 7/8/2025 7282 ORKIN SERVICES OF CALIFORNIA, INC. 277890777 1250021 Pest control svcs for Sr Center June 2025 80.00 277891374 1250166 Pest control Svc Sta252 srvc date 6/17/25 154.00 277892407 1250166 Pest control Svc Sta251 srv date 6/19/25 184.00 277890557 1250031 Pest control svc @ Civic Center & Library June 178.00 5 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710006 Total 596.00
710007 7/8/2025 7184 PAUL MCLAUGHLIN 1537-1 1250798 Oven circuit for convection oven for Senior Center 4,080.00 710007 Total 4,080.00
710008 7/8/2025 1592 PHOENIX GROUP INFORMATION SYST 052025143 1250308 Delinquent parking ticket prgm May 2025 677.77 052025903 1250306 Parking Permit Management May 2025 796.00 0520251143 1250307 Code and Animal Admin Citation May 2025 100.00 710008 Total 1,573.77
710009 7/8/2025 7548 PUBLIC SECTOR PERSONNEL CONSULTANTS, INC.
3785 1250328 Class and Compensation Study 5,000.00
710009 Total 5,000.00
710010 7/8/2025 7269 QUADIENT FINANCE USA, INC. INV17764106 1250827 Ink for postage machine 218.46 710010 Total 218.46
710011 7/8/2025 6153 QUADIENT LEASING USA, INC. Q1896091 1260105 Folder/Inserter lease N22042802 FY25-26 1,116.82 710011 Total 1,116.82
710012 7/8/2025 7450 R & J CONSTRUCTION LLC 323 1250659 Percolate gravel clean up at Cooley Reservoir 16,995.00 710012 Total 16,995.00
710013 7/8/2025 5581 RIKKI MARIE LESLIE 23416A 1250483 FY 2025 PW Employee Uniform orders 322.98 710013 Total 322.98
710014 7/8/2025 7440 ROADSAFE TRAFFIC SYSTEMS, INC. 242167 1250682 street name signs, posts and brackets 7,984.29 710014 Total 7,984.29
710015 7/8/2025 266 ROBBINS & HOLDAWAY 00-1006-48253 1250131 Legal services - LL Gen City Matters 1,750.00 00-1006-01-48254 1250131 Legal services CCMtgs/Gen Matters 1,525.00 00-1006-03-48256 1250131 Legal service - Personnel 325.00 00-1006-04-48257 1250131 Legal services Public Safety 125.00 00-1006-05-48258 1250131 Legal services - Code Enforcement 75.00 00-1006-11-48260 1250131 Legal services - Claim 250.00
00-1006-12-48261 1250131 Legal services Misc Services 1,175.00 00-1006-06-48259 1250131 Legal service - Finance 125.00 00-1006-02-48255 1250131 Legal services Com Development 700.00 00-7200-48264 1250131 Legal services - Special Counsel Services 960.00 710015 Total 7,010.00
710016 7/8/2025 7051 RYAN JOHNSTON S-404ISORJohnson6-25 Tuition reimb for S-404 Incident Safety Officer 475.00 710016 Total 475.00
6 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710017 7/8/2025 2324 SAN BERNARDINO CO FIRE DEPT LL126CC 1260098 Annual Household Hazardous Waste Fees Qtr 1 9,792.59 710017 Total 9,792.59
710018 7/8/2025 7395 SAN BERNARDINO COUNTY CLL-386-2025 1260103 One year WRIB membership renewal FY 2026 2,497.21 710018 Total 2,497.21
710019 7/8/2025 7127 SCA OF CA, LLC CA1003091 1250200 Street Sweeping Srvs June 2025 6,094.08 710019 Total 6,094.08
710020 7/8/2025 3698 SCOTT ZEHM 06182025 1250007 City Hall Fountain Maintenance June 2025 150.00 710020 Total 150.00
710021 7/8/2025 6137 SILVERSTRAND TECHNOLOGIES, INC. 170715 1260104 RTP & Corp Yard Security Alarm Monitoring 49.98 710021 Total 49.98
710022 7/8/2025 451 SITEONE LANDSCAPE SUPPLY, LLC 155020653-001 1250138 Emergency Main line repair @ Hulda Crooks 439.80 155282802-001 1250138 Irrigation fittings 46.68
155261154-001 1250138 Spools round trimmer line 72.85
710022 Total 559.33
710023 7/8/2025 865 SN BERNARDINO CO SHERIFF DEPT 36471 1250223 Sheriff Services Contract FY 24-25 - Dispatch Serv 3,321.75 26149 1250210 Sheriff Services - Q2 Gen. Svcs & OT 56,808.15 26191 Sheriff Services OT - Lopers Marathon Event 5,691.44 710023 Total 65,821.34
710024 7/8/2025 1356 STAPLES BUSINESS ADVANTAGE 6033330860 1250139 Copy paper 114.17 6033330862 1250139 Return door hangers (16.04)
6026366704 1250139 Adding machines 265.47
6003134301 1250139 Office supplies - pens 37.88
6003134299 1250139 Note pads 57.80
6003871680 1250139 Document holder 117.18
3515744024 1250139 Post its, folders, adding machine 407.76 6034134441 1250139 Various office supplies 241.23
3560293444 1250139 Items for supply room 147.95
6013834563 1250139 CD: Prjct Folders, Prjct Labels, Lrg Hand Sanit 196.56 6003134303 1250139 CD: Tissue, AA & AA Batt, Dish Soap & Sponge 85.53 6035632345 1250139 Tape & disp, disfct wpes, Cffe mchne, pens, Org 340.00 6035001987 1250139 Office supplies. (48.13)
710024 Total 1,947.36
710025 7/8/2025 6003 VEOLIA WTS SERVICES USA, INC. 903295070 1250194 Deionized water tank & reg fees June 2025 91.70 710025 Total 91.70
7 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710026 7/8/2025 6269 TESS ELECTRIC INC. 1633 1250145 Maint Mt View #3 & 8 MG Booster 1,320.00 1632 1250145 Service call- RTP Booster pumps & 3 phase relay 789.30 710026 Total 2,109.30
710027 7/8/2025 237 THE COUNSELING TEAM, INC. INV105110 1250831 Psychological assessment for new hire Michael West 325.00 710027 Total 325.00
710028 7/8/2025 7199 THE LLOYD PEST CONTROL CO, INC. 8876354 1250198 Gopher control svcs for BB Fields June 2025 300.00 8776022 1250198 Gopher control svcs for Bryn Mawr Pk June 200.00 8882081 1250198 Gopher control svcs for Digneo Pk June 2025 200.00 8876275 1250198 Gopher control svcs for Hulda Crooks June 326.00 8882079 1250198 Gopher control svcs for Bailey Park June 2025 216.00 8851789 1250028 Gopher control services for Civic Center May 2025 300.00 8882080 1250028 Gopher control services for Civic Center June 2025 300.00 710028 Total 1,842.00
710029 7/8/2025 2180 TKE ENGINEERING, INC. 2025-5003 1250761 Professional Services Agreement 6/1/24-1/31/25 50.00 2025-5014 1250761 Professional Services Agreement 1,312.50 2025-5023 1250761 Professional Services Agreement 1,997.50 2025-5037 1250761 Professional Services Agreement 4/1-5/31-25 1,665.00 710029 Total 5,025.00
710030 7/8/2025 7628 TOWNSEND PUBLIC AFFAIRS, INC 53576 1250695 Grant Services - May 2025 4,000.00 710030 Total 4,000.00
710031 7/8/2025 1854 UNDERGROUND SERVICE ALERT OF 24-254207 1250001 Dig Alert State Regulatory Fee June 2025 32.27 620250165 1250010 Dig Alert Tickets FOR June 2025 67.35 710031 Total 99.62
710032 7/8/2025 6135 URBAN CROSSROADS, INC. 44687 1250711 Traffic Study 10806 Poplar St Twnhms Prjt_6.30.25 6,325.00 710032 Total 6,325.00
710033 7/8/2025 1977 VULCAN MATERIALS 3716335 1250152 Agg & asphalt 163.40 3761075 1250152 5 Gallons of Oil 87.00
3760972 1250152 Agg & asphalt 166.66
3795590 1250152 Agg & asphalt 155.89
710033 Total 572.95
710034 7/8/2025 5500 WEST COAST ARBORISTS, INC. 230391 1250824 STA 252 Tree Crown reduction 630.00 710034 Total 630.00
8 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710035 7/8/2025 1622 WILLDAN FINANCIAL SERVICES 010-62579 1260099 Engineering Services for LMD Assessment 2,448.09 010-62580 1260100 Admin Srvs for Streetlight Maint. Dist 2,222.93 710035 Total 4,671.02
710036 7/8/2025 5989 WILLIAM BAKER S-404ISOWBaker6-2 Tuition reimb for S-404 Incident Safety Officer 475.00 710036 Total 475.00
Grand Total $ 380,452.27
9 of 10

CITY OF LOMA LINDA

VOUCHER LIST
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 549482 06/11/2025 454 MissionSquare 2025061100549482 457 Plan Contributions-05/18/2025 through 05/31/2025 $26,625.97 102924094 06/06/2025 771 PERS 1002924094/95 Retirement Contributions-05/01/2025 through 05/31/2025 $999.50 102930009 06/16/2025 771 PERS 1002930009 Retirement Contributions-05/04/2025 through 05/17/2025 $73,116.72 102926651 06/10/2025 772 CALPERS 1002926651 PERS OPEB Health Contributions FY 2025 $40,000.00 102921397 06/10/2025 773 PERS 1002921397 Health Insurance Premium-June 2025 $75,383.42 Total Wires $216,125.61
Total Checks (Total from previous page): $380,452.27
Grand Total = $596,577.88
PAYROLL: 07/03/2025 $456,452.00

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
to pay except as noted.

Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 709949 through 710036 and wire nos. 549482, 102924094, 102930009, 102926651 & 102921397 for a total disbursement of $596,577.88 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on July 8, 2025 and the City Treasurer is hereby 10 of 10

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
07/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3032 7/8/2025 110 BURTRONICS BUSINESS SYSTEM AR122285HA 1250057 Contract base rate charge 6.13_7.12 BP HA 0.52 3032 Total 0.52
3033 7/8/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 740222444HA 1250821 VoIP services 06/01/2024 - 06/30/2025HA 4.28 3033 Total 4.28
3034 7/8/2025 266 ROBBINS & HOLDAWAY 00-1006-47-48263 1250131 Legal services LL Housing Authority 200.00 00-7300-48265 1250131 Legal services - Housing Authority 1,470.00 3034 Total 1,670.00
3035 7/8/2025 2180 TKE ENGINEERING, INC. 2025-5021A 1250485 Consulting Services - Housing Authority 200.00 2025-5027 1250485 Consulting Services - Housing Authority 2,897.50 2025-5032 1250485 Consulting Services - Housing Authority 5/1-5/31 4,517.50 3035 Total 7,615.00
3036 7/8/2025 5910 WAWANESA INSURANCE 17812660-2025-26 1250828 HA Homeowner Insurance Renewal - 25458 Sonora Loop 1,793.00 3036 Total 1,793.00
Grand Total $ 11,082.80
1 of 2

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
7/08/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $11,082.80
Grand Total= $11,082.80

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
Treasurer is hereby directed to pay except as noted
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3032 through 3036 for a total disbursement of $11,082.80 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on July 8, 2025 and the City 2 of 2

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 709947 7/16/2025 4817 LEXIPOL, LLC INVLEX11254266 1260106 Annual Fire Procedures & supplemental manual(s) 2,399.62 709947 Total 2,399.62
709948 7/16/2025 7149 SUSAN KOKURA 993755454 Refund Prepay, Acct #993755454 never opened 100.00 709948 Total 100.00
710037 7/8/2025 5299 BRENT GREGORY Brent Gregory Refund ICMA Loan overpayment refund 42.21 710037 Total 42.21
710038 7/8/2025 4197 C.A.P.F. ID0304316/July 2025 Long Term Disability Insurance Premium-July 2025 796.50 710038 Total 796.50
710039 7/8/2025 5502 FRONTIER COMMUNICATIONS 9097997257 July 25 Phone Costs 6/19-07/18/25 58.62 9097963838 July 25 Phone Cost 6/22-7/21/25 178.46
710039 Total 237.08
710040 7/8/2025 7029 GABRIELA BARBU 356692102 11542 Cielo Ln, Closed account, refund overpayment 10.00 710040 Total 10.00
710041 7/8/2025 7671 GUADALUPE MEDINA-FELIX REIMB0707 Tuition Reimbursement 1/21/25-5/22/25 176.00 710041 Total 176.00
710042 7/8/2025 595 LLU FOUNDATION 314578001 closed account, refund overpayment 36.92 710042 Total 36.92
710043 7/8/2025 2289 PROGRESSIVE SOLUTIONS, INC. 4081 1260143 Business License Annual Maint FY 25-26 8,095.34 710043 Total 8,095.34
710044 7/8/2025 3881 SB CO PROFESSIONAL FIREFIGHTER SB CO FF Dues Sep 24 SB County Firefighters dues Sep 2024 3,680.60 710044 Total 3,680.60
710045 7/8/2025 7083 SELF INSURED SERVICES COMPANY B0JLR4 Dental Insurance Premium-July 2025 4,623.60 710045 Total 4,623.60
710046 7/8/2025 1245 SO CALIF EDISON 700919945115 JUNE 25 Electricity Costs 05/02-06/11/25 2,014.79 700919931169 June 25 Electricity Cost 5/13-6/29/25 269.96 710046 Total 2,284.75
710047 7/8/2025 1154 VISION SERVICE PLAN - CA 12121787/0001 Jul 25 Vision Insurance Premium Buy-up Plan-July 2025 1,091.85 12121787/0002 Jul 25 Vision Insurance Premium Base-Plan-July 2025 66.60 710047 Total 1,158.45
1 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710048 7/14/2025 7625 INFINITY TECHNOLOGIES 3788 1250757 Infinity Technologies on-site and remote services 1,322.50 710048 Total 1,322.50
710049 7/14/2025 7669 MANHATTAN TELECOMMUNICATIONS

CORPORATION LLC
0100536236-414-8 1250833 Fire/Intrusion analog to digital service 3,641.10 710049 Total 3,641.10
710050 7/14/2025 7137 PATRICK G FRAIRE 993767114 Closed acct #993767114, prepay refunded 44.88 710050 Total 44.88
710052 7/16/2025 4918 COMCATE SOFTWARE, INC. 8946 1260168 Code & Animal database, fee tracking, GIS 5,122.84 710052 Total 5,122.84
710053 7/16/2025 5502 FRONTIER COMMUNICATIONS 9097997651 July 25 Phone Cost 7/01-7/31/25 54.19 710053 Total 54.19
710054 7/16/2025 5502 FRONTIER COMMUNICATIONS 9097991480 July 25 Phones Cost 6/28-7/27/25 170.60 710054 Total 170.60
710055 7/16/2025 1245 SO CALIF EDISON 700458638878 June 25 Electricity cost 5/28-6/25/25 3,465.12 700920551363 June 25 Electricity Costs 06/01-6/30/25 55.55 700917144542 June 25 Electricity cost 6/02-06/30/25 25.10 700920555710 June 25 Electricity cost 06/1-6/30/25 102.26 700605303585 June 25 Electricity costs 6/02-06/30/25 217.23 700371011405 June 25 Electricity costs 06/03-07/01/25 4,326.40 700350988278 June 25 Electricity Cost 5/01-6/30/25 7,417.12 700010396020 June 25 Electricity cost 06/03-07/01/25 110.23 700394531780 June 25 Electricity cost 5/01-6/29/25 3,326.30 700920432640 June 25 Electricity Cost 05/01-06/04/25 2,050.26 700919995433 June 25 Electricity Costs 05/01-06/26/25 1,583.25 700010613157 June 25 Electricity Costs 06/03/25-07/01/25 87.73 700620519956 June 25 Electricity cost 06/03-07/01/25 2,471.62 700411454240 June 25 Electricity Costs 06/03-7/01/25 2,785.37 700396836845 June 25 Electricity Cost 5/01-6/05/25 68,042.03 710055 Total 96,065.57
710056 7/16/2025 1261 THE GAS COMPANY 14642464003 June 25 Gas Costs 6/02/25-07/01/25 50.79 10232459007 June 25 Gas Cost 06/03-07/02/25 22.90
710056 Total 73.69
710057 7/16/2025 26 VERIZON WIRELESS 6117231909 June 25 Phones Cost 5/29-06/28/25 58.01 710057 Total 58.01
2 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710058 7/17/2025 840 CITY OF SAN BERNARDINO 90878-00 June 2025 1250062 1516 Gould St 6/2/25 - 7/1/25 51.59 710058 Total 51.59
710059 7/17/2025 7674 END ZONE ATHLETICS, INC INV18125 1260242 DOT Lifetime biennial Update 5,517.00 710059 Total 5,517.00
710060 7/17/2025 5502 FRONTIER COMMUNICATIONS 9097998149 July 25 Phone Cost 6/25-07/24-25 334.44 710060 Total 334.44
710061 7/17/2025 5502 FRONTIER COMMUNICATIONS 9097990759 July 25 Phone Cost 7/01-7/31/25 58.54 710061 Total 58.54
710062 7/17/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 740681195 1250219 Bandwidth Service #260960 Jun 4,787.90 710062 Total 4,787.90
710063 7/17/2025 7053 MARLIN BUSINESS BANK 21813425 1250262 Printer lease agreement FY 24/25 Jun 3,721.14 710063 Total 3,721.14
710064 7/17/2025 1261 THE GAS COMPANY 06872460008 June 25 Gas Cost 6/03-7/02/25 68.01 710064 Total 68.01
710065 7/17/2025 3628 U.S. BANK CORPORATE PYMNT SYS 06232025BNielsen Pet insurance for Stella 70.09 06232025TIngalls Single car wash, Remarkable subs, Vet srvc 339.17 06223025NAlvizar Canva subscription 15.00
06232025GGarza Cable ties, Lysol spray, trash bags 105.05 06232025 KMacGavin Equipment/Tools/Computer parts for IS 1,713.59 06232025Lmatarrita 2025 APA Reg, Membshp, Flight 1,749.62 06232025 MCruz WaterwisePro training 300.00
06232025 VGomez Planting mix, irrigation parts, & tie downs for CG 311.27 06232025 EHerrera Contact hour course for Prod Dept 1,425.00 06232025 VPuentes Water pump, thermostat, coolant, & air chuck 819.15 06232025 JRodriguez Veneer store adhesive for Art Structure Base 22.88 06232025 JTrujillo Food for training 144.23
06232025 DHarker Fuel & hotel for CFED Conference 1,173.40 06232025 JLoeffert Items for SC, Manual subsc, platters, & frames 621.24 062325LArreola Meals for City Council/Conf Registrations/Postage 1,005.85 06232025KCrecelius Station supplies, PPE, & parts for TIC device 688.07 06232025NBoucher Pet food & vitamins, soap dispensers 377.90 710065 Total 10,881.51
3 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710066 7/17/2025 26 VERIZON WIRELESS 6117231908 June 25 City wide cell phone services 5/29-6/28/25 3,214.48 710066 Total 3,214.48
710067 7/22/2025 4229 A & I REPROGRAPHICS CN00043828 1260001 Printing Services for CIP 25-128 Specs 193.18 710067 Total 193.18
710068 7/22/2025 29 AGUA MANSA PROPERTIES, INC. 69325 1260006 Concrete for yard 320.00 69405 1260006 Concrete for yard 320.00
710068 Total 640.00
710069 7/22/2025 1984 ALLSTAR FIRE EQUIP. CO., INC. 265740 1260157 (3) Thermal Imaging Cameras -TIC 12,465.83 710069 Total 12,465.83
710070 7/22/2025 7348 AMERICAN REGISTRY FOR INTERNET
NUMBERS, LTD.

SI513955 1260114 .Gov domain registration FY25/26 520.59 710070 Total 520.59
710071 7/22/2025 7458 ASCENT AVIATION GROUP INC M325708 1260102 Support and cellular service - Corp Yard Fuel Link 183.18 M325709 1260110 STA251 Fuel system LNK data July 2025 137.38 710071 Total 320.56
710072 7/22/2025 7597 BEAR COMMUNICATIONS, INC. 5919555 1250634 Base Radio/Repeater and 38 radios for PW Vehicles 98,816.46 5918994 1260241 Remaining installation of radios in PW vehicles 560.80 710072 Total 99,377.26
710073 7/22/2025 110 BURTRONICS BUSINESS SYSTEM AR122412 1250057 Base Rate Charge 6.1_6.30 BP 177.23 710073 Total 177.23
710074 7/22/2025 4397 C.P. PRODUCTS INC. AR004895 1260018 Cleaning supplies for parks/restrooms 5,113.73 710074 Total 5,113.73
710075 7/22/2025 7535 CAROLLO ENGINEERS, INC. FB69070 1250263 Update the Citywide Sewer Mater Plan CIP 24-515 214,125.50 710075 Total 214,125.50
710076 7/22/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
231334701070125 2nd Fiber Line Acct#231334701 06/01-6/30/25 3,584.49 710076 Total 3,584.49
710077 7/22/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
188776701070725 1260238 CH Spectrum/Charter Business TV 7.10_8.9_188776701 55.79 710077 Total 55.79
4 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710078 7/22/2025 7460 CINTAS CORPORATION NO. 3 4235669872 1260158 HazMat uniform rentals 7/2/25 49.34 710078 Total 49.34
710079 7/22/2025 25 CINTAS CORPORATION NO 2 5279372801 1260019 First Aid supplies for CH, CY, Fin, & PW 427.99 710079 Total 427.99
710080 7/22/2025 840 CITY OF SAN BERNARDINO 132-00 June 2025 1250843 Water purchases for the month of June 2025 66,994.14 710080 Total 66,994.14
710081 7/22/2025 203 CLINICAL LABORATORY OF 2501052-LOM01 1250064 Test water at well sites June 2025 521.75 710081 Total 521.75
710082 7/22/2025 7358 CLOUD DRIVEN SOLUTIONS, INC. 1106 1260229 Agenda Management Software License Fee 8/25 - 8/26 6,749.00 710082 Total 6,749.00
710083 7/22/2025 7667 CMAX COMMERCIAL MAINTENANCE, INC. 166396 1260178 Street Sweeping Srvs July 2025 11,961.75 710083 Total 11,961.75
710084 7/22/2025 7027 COLANTUONO, HIGHSMITH & WHATLEY, PC 65889 1250065 Special Counsel services - Legal 1,377.00 710084 Total 1,377.00
710085 7/22/2025 2309 CONSOLIDATED ELECTRIC DIST-SB 6903-1059897 1260024 Street light photo cell & electrical tape 178.96 710085 Total 178.96
710086 7/22/2025 1173 COUNTY OF SAN BERNARDINO 31136 1250355 ITD Radio Access and Maintenance 2,732.24 710086 Total 2,732.24
710087 7/22/2025 5709 COUNTY TREASURER 1800001845 1260161 LAFCO FY 2025-2026 Apportionment 4,514.04 710087 Total 4,514.04
710088 7/22/2025 5673 CR&R JUNE 2025 Refuse payments collected June 2025 158,278.05 710088 Total 158,278.05
710089 7/22/2025 7591 CRICKET SCADA LLC 1673 1250499 ADD SCADA monitoring capabilities new lift station 3,599.00 710089 Total 3,599.00
710090 7/22/2025 7626 CUSTOM SIGNS, INC 14780-1 1250668 Digital Sign removal in front of city hall 3,966.40 14780 1260240 Labor for LED sign installation 8,339.75
710090 Total 12,306.15
5 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710091 7/22/2025 1279 DAILY JOURNAL CORPORATION B3945276 1260029 Legal advertising for CIP 25-128 464.10 710091 Total 464.10
710092 7/22/2025 5004 DAKTRONICS 7145508 1250680 LED sign for City Hall 37,126.80 710092 Total 37,126.80
710093 7/22/2025 6048 DAN HARKER Uniform Allowance 26 Uniform Allowance-FY 2025-2026 1,000.00 710093 Total 1,000.00
710094 7/22/2025 7290 DANNY ELLIS 0001281297 1260030 Duplicate key for Civic Center 52.20 0001281302 1260030 Duplicate key & stamp keys 29.99
710094 Total 82.19
710095 7/22/2025 5593 DINOSAUR TIRE & ROAD SRVS, INC. 135154 1260139 Tires and delivery 277.64 135307 1260139 Firestone tires 1,072.75
710095 Total 1,350.39
710096 7/22/2025 1302 ESRI, INC. 900050483 1260005 ESRI ArcGIS Desktop Renewal FY 2026 6,435.00 710096 Total 6,435.00
710097 7/22/2025 1521 FACILITIES PROTECTION SYSTEMS 92257 1250825 Fire extinguisher svc for Civic Center & Heritage 200.00 92253 1250013 PM Agreement for Library 1,450.00
92279 1250079 Troubleshooting for FPS 665.00
92402 1250615 replace exterior bell at Heritage Park 760.00 92425 1260165 UL Monitoring for Civic Center 750.00
92426 1260166 UL Maint Agreement for Senior Center 750.00 92428 1260167 UL Monitoring Cole House, 25964 Mission Rd. 750.00 92430 1260210 UL Monitoring for PW Corporation Yard 750.00 92429 1260221 PM Agreement UL Monitoring at Library 750.00 710097 Total 6,825.00
710098 7/22/2025 331 FAIRVIEW FORD SALES, INC. 193583 1260034 Window crank & screw 26.40 193580 1260034 Tailight assembly 86.90
193582 1260034 Tail light assembly 88.42
C31636 1250080 Transmission repair for FM20402 2020 Ford Escape 3,170.56 174096 1250080 Key fob ACO backup CE04589- Credit memo to follow 129.38 C33078 1250080 Credit Memo - Key fob ACO backup CE04589 (129.38) 710098 Total 3,372.28
710099 7/22/2025 7585 FERNANDO RUELAS 009 1250842 Backflow rebuild service and testing 7,575.00 710099 Total 7,575.00
6 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710100 7/22/2025 3197 KALMIKOV ENTERPRISES, INC 0102W21311 1260036 Engine diagnosis repair for ME252 2017 Smeal 5,930.33 0102W20039.02 1260171 Various repairs T251 S3183 Spartan Smeal 75'Aerial 8,263.28 0102W21405 1260036 Check engine light repair ME252 2017 Spartan Smeal 3,130.76 710100 Total 17,324.37
710101 7/22/2025 5256 FLYERS ENERGY, LLC 25-407882 1260038 Fire dept. fuel delivery 7/2/2025. 1,775.80 25-407881 1260038 Diesel delivery for yard 07/02/25 3,664.31 25-411387 1260038 Delivery for Diesel 969.54
25-412383 1260038 Diesel delivery for yard 07/09/25 834.45 710101 Total 7,244.10
710102 7/22/2025 7672 GEMINI GROUP CONSULTING, LLC 1237 1250651 Annual Water Quality Report 4,714.00 710102 Total 4,714.00
710103 7/22/2025 7578 GEOCON WEST, INC. 725060155 1250550 Materials Testing CA St Widening, phase3 CIP23-118 660.00 710103 Total 660.00
710104 7/22/2025 7649 GO CAR WASH MANAGEMENT CORP INV3112 1250506 Carwash unlimited monthly membership June 2025 132.00 710104 Total 132.00
710105 7/22/2025 5458 HIRSCH PIPE & SUPPLY 1286937 1260044 Assembly & metering valve unit 349.46 710105 Total 349.46
710106 7/22/2025 7625 INFINITY TECHNOLOGIES 4031 Redo 1250757 Infinity Technologies on-site and remote services 7,349.24 710106 Total 7,349.24
710107 7/22/2025 7545 INLAND EMPIRE PLUMBING INC INV1521 1260046 Drinking fountain maint. for Civic Center 120.00 INV1520 1260046 Drinking fountain maint @ Library 324.86 710107 Total 444.86
710108 7/22/2025 4820 IWORQ SYSTEM 212732 1260182 Iworq Mgmt & Support Software Program 8,000.00 710108 Total 8,000.00
710109 7/22/2025 7538 J. OROZCO ENTERPRISES, INC. 28821 1250317 Misc Landscape repairs in LMD area June 254.00 710109 Total 254.00
710110 7/22/2025 5144 JAMES D. HUSS JR. 25119 1250154 Weed abatement @ Heritage Pk 985.00 25116 1250154 Weed abatement @ West Side of Mt View Bridge 525.00 25118 1250154 Weed abatement @ Richardson St/Retention Basin 420.00 710110 Total 1,930.00
710111 7/22/2025 2008 JEFFREY G. GILLETTE Uniform Allowance-26 Uniform Allowance-FY 2025-2026 1,000.00 710111 Total 1,000.00
7 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710112 7/22/2025 6071 KELLERMEYER BERGENSONS SERVICE INV90004802560 1250197 Community Room Cleaning June 2025 1,500.00 710112 Total 1,500.00
710113 7/22/2025 7639 KRISCH & COMPANY, AN ACCOUNTANCY

CORPORATION
56966 1250703 Advisory Service - Finance Policy Reviews 12,844.50 710113 Total 12,844.50
710114 7/22/2025 5082 LA INDIA POTTERY SHOP 0095112 1250834 Fountain top replacement Community Garden 193.95 710114 Total 193.95
710115 7/22/2025 7033 LOCALITY MEDIA, INC. 4905 1260107 Fire Prevention Inspection Software annual fee 4,276.93 710115 Total 4,276.93
710116 7/22/2025 568 LOMA LINDA CHAMBER OF COMMERCE 1103 1260162 Contribution to the Chamber of Commerce FY 25/26 12,500.00 710116 Total 12,500.00
710117 7/22/2025 2045 LOMA LINDA HEATING & AIR
CONDITIONING, INC.
18857751 1260057 New thermostat for unit 10 381.19
710117 Total 381.19
710118 7/22/2025 1733 LOWE'S COMPANIES, INC. 95426 1260129 Ear Plugs 25.81 95415 1260129 Chainsaw bar oil & cable tie 102.69
95433 1260129 Loppers 61.94
75495 1260129 Batteries, plug for Heritage Pk & FD 100.55 89006 1260129 Concrete & pallet charge 231.04
79586 1260129 Hand pump, mortar, paint, & supplies 518.07 78155 1260129 Gopher mesh & teflon tape 544.39
81918 1260129 Synthetic grass infill (sand) 94.96
78161 1260129 Channel lock pliers & saw 101.18
78752 1260129 Hose, paint, & tools 746.92
710118 Total 2,527.55
710119 7/22/2025 7661 LP PAVING AND GRADING, INC. LLPW001 1250793 Asphalt patch at 25224 Lawton Ave 6,175.00 710119 Total 6,175.00
710120 7/22/2025 7445 LUIS A CALDERON LCE-PK07082025 1260173 Emergency svc call to repair Corp Yard electrical 2,227.50 710120 Total 2,227.50
710121 7/22/2025 3855 LYNN A. HIRTZ 314222 1250835 Two Stihl chainsaws 1,485.44 710121 Total 1,485.44
710122 7/22/2025 2875 LYNN MERRILL & ASSOCIATES, INC. FY 25-10 1250313 Consulting fees for NPDES June 2025 570.02 710122 Total 570.02
8 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710123 7/22/2025 1566 MALLORY SAFETY & SUPPLY, LLC 6201437 1260130 PPE for Pesticide spraying 79.40 6200006 1260130 PPE for Pesticide spraying 213.08
6201762 1260130 PPE for Pesticide spraying 245.70
710123 Total 538.18
710124 7/22/2025 7602 MARJANI BUILDERS, INC. 04R1 1250538 California St Widening, Phase III (CIP 23-118) 72,066.01 710124 Total 72,066.01
710125 7/22/2025 4919 MELANIE DORAN TRAXLER PO 1250652 Inv 3 1250652 On-Call Planning Services CD Prjt 6.1_6.30 3,900.00 PO1230814 Inv 3 1230814 PS for Groves Specific Plan Amend 6.1_6.30 2,700.00 710125 Total 6,600.00
710126 7/22/2025 2392 MICHAEL P. ATCHISON Uniform Allowance-26 Uniform Allowance-FY 2025-2026 1,000.00 710126 Total 1,000.00
710127 7/22/2025 667 MUNIMETRIX SYSTEMS CORP 2507-1129 1260230 2025-26 Maint & upgrades to Clerks Index Program. 407.89 710127 Total 407.89
710128 7/22/2025 3812 NATHANIEL BOUCHER Uniform Allowance 26 Uniform Allowance-FY 2025-2026 1,000.00 710128 Total 1,000.00
710129 7/22/2025 677 NFPA CC3-2000-NTS 1260145 NFPA Annual Renewal FM Tom Ingalls 225.00 710129 Total 225.00
710130 7/22/2025 7282 ORKIN SERVICES OF CALIFORNIA, INC. 279325233 1260115 Pest control Svc Station 252 srvc date 7/11/2025 154.00 279324611 1260194 Pest control svcs for Sr Center July 2025 80.00 279324876 1260193 Pest control svcs for 10466 Richardson July 2025 73.00 279324382 1260195 Pest control services for the Corp Yard July 2025 106.00 279324387 1260196 Pest control services Civic Center & Lib July 2025 178.00 279325377 1260191 Pest control services for 25964 Mission July 2025 178.00 710130 Total 769.00
710131 7/22/2025 5340 P N P OFFICE FURNITURE 10455 1260123 Office chair for parking officer desk 183.79 710131 Total 183.79
710132 7/22/2025 7306 ROADPOST USA INC BU01801745 1260144 Iridium Satellite Service 6/25/25 - 7/24/25 669.50 710132 Total 669.50
710133 7/22/2025 857 S.B. CO OFC AUDITOR/CONTR 06/30/2025 Parking citations collected June 2025 2,381.00 710133 Total 2,381.00
710134 7/22/2025 876 SAN BERNARDINO MUNICIPAL WATER JUNE 2025 SB Sewer payments collected June 2025 276,071.03 42526 1250837 Industrial permit fee C-3-3593-S lab & inspct fee 195.00 9 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710134 45860 876 SAN BERNARDINO MUNICIPAL WATER 42481 1250837 Industrial permit fee(s) C-3-3593-S 60.00 710134 Total 276,326.03
710135 7/22/2025 3888 SAN BERNARDINO VALLEY WATER

CONSERVATION DISTRICT
FY24/25 Q3/4 1250840 Groundwater Production Jan - June 2025 40,217.84 710135 Total 40,217.84
710136 7/22/2025 3574 SB CO FLOOD CONTROL DISTRICT FC 008-26 1260170 NPDES Agreement 11-545 FY 2026 77,081.00 710136 Total 77,081.00
710137 7/22/2025 451 SITEONE LANDSCAPE SUPPLY, LLC 155892025-001 1260132 Purple marking flag 64.05 155891965-001 1260132 PVC Pipe 50.77
155887464-001 1260132 PVC Pipes for Hulda Crooks 147.25 155801832-001 1260132 Irrigation Parts 888.48
155927109-001 1260132 Coupling, spray, dripline, tools, & connector 358.04 155839802-001 1260132 Parts for Hulda Crooks main line leak 432.80 155778218-001 1260215 Irrigation supplies 2,434.76
156051721-001 1260132 Irrigation supplies for Civic Center 612.00 710137 Total 4,988.15
710138 7/22/2025 865 SN BERNARDINO CO SHERIFF DEPT 36445 1250210 Sheriff Services - Q3 Gen. Svcs & OT 63,396.48 36525 Sheriff OT - Installation Ceremony 287.80
36526 Sheriff OT - LL Traffic Meeting 261.06
36528 Sheriff OT - LLUMC Swatting Call 2,240.88
710138 Total 66,186.22
710139 7/22/2025 829 SO CALIF ASSOC OF GOVERNMENTS SCAG FY26 0100 1260228 SCAG Assessment dues for FY 2025-26 3,633.00 710139 Total 3,633.00
710140 7/22/2025 1131 SOUTH COAST A.Q.M.D. 4555539 1260108 Flat fee for last FY emissions FY25-26 170.94 4552194 1260108 ICE (50-500 hp)EM Elec Gen-diesel annual renewal 565.63 710140 Total 736.57
710141 7/22/2025 5849 ST FRANCIS ELECTRIC, LLC 22035398 1250215 Annual Traffic Signal Maint. Contract June 2025 1,754.76 22035399 1250216 Mtn View/Prospect repairs 1,333.15
220353100 1250216 June Response Misc Traffic Signal Repairs 3,173.33 220353101 1250216 Barton & New Jersey Signal Hit 517.76 220353102 1250216 Mt View & Redlands Knock Down 3,376.66 710141 Total 10,155.66
710142 7/22/2025 1451 STATE OF CALIFORNIA DEPT OF JUSTICE 827563 1250836 Fingerprints applications for 3 employees 96.00 710142 Total 96.00
710143 7/22/2025 6003 VEOLIA WTS SERVICES USA, INC. 903325675 1250194 Deionized water tank exchange fees 2/19/25 415.54 10 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710143 45860 6003 VEOLIA WTS SERVICES USA, INC. 903325676 1250194 Deionized water tank nozzle 2/26/25 208.69 90331868 1260223 Deionized water tank exchange fees 7/2/2025 138.51 710143 Total 762.74
710144 7/22/2025 7199 THE LLOYD PEST CONTROL CO, INC. 8876022 1250838 Gopher control for Bryn Mawr Park June 2025 200.00 710144 Total 200.00
710145 7/22/2025 2594 THOMAS INGALLS Uniform Allowance 26 Uniform Allowance-FY 2025-2026 1,000.00 710145 Total 1,000.00
710146 7/22/2025 7628 TOWNSEND PUBLIC AFFAIRS, INC 23727 1250695 Grant Services June 2025 4,000.00 710146 Total 4,000.00
710147 7/22/2025 4936 TRAFFIC MANAGEMENT PRODUCTS, INC. 06-116240 1250148 Pedestrian crosswalk & arrow signs 502.43 710147 Total 502.43
710148 7/22/2025 304 TYLER TECHNOLOGIES, INC. 045-513449 1250714 Payments PCI Service Fee 387.90 045-520645 SALES RETURNS & ALLOWANCE - EDEN SUPPORT / Cash Re (2,066.22) 045-519305 Disaster Con. credit for invoice 045-476478 (1,636.41) 045-506458 1250805 Cashier Register Interface Support 2,066.22 045-515557 1260120 Socrata Open Finance: 6/28/2025-6/27/2026 6,193.30 710148 Total 4,944.79
710149 7/22/2025 4030 US TRONICS M-12267JN25 1250205 Satellite phone service June 2025 209.85 710149 Total 209.85
710150 7/22/2025 7613 WATERWORKFORCE, INC 1392 1250639 D4 Treatment Plant Operator Svcs June 2025 5,000.00 710150 Total 5,000.00
710151 7/22/2025 1919 WILLDAN 002-35311 1250157 Bldg Inspection/Plan Check services June 2025 52,358.42 710151 Total 52,358.42
710152 7/22/2025 4353 WITTMAN ENTERPRISES, LLC 2505069 1250163 Medical billing services May 2025 680.81 2506069 1250163 Medical billing services June 2025 496.82 710152 Total 1,177.63
710153 7/22/2025 3359 ZERO WASTE USA, INC. 771531 1260169 Dog bags for parks 1,568.17 710153 Total 1,568.17
Grand Total $ 1,560,392.37
11 of 11

CITY OF LOMA LINDA

VOUCHER LIST
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 413193 06/24/2025 454 MissionSquare 2025062400413193 457 Plan Contributions-06/01/2025 through 06/14/2025 $21,561.72 102921404 06/03/2025 771 PERS 1002921404/405 Retirement Contributions-04/20/2025 through 05/03/2025 $30,852.62 102934397 06/23/2025 771 PERS 1002934397/398/399/400 Retirement Contributions-05/18/2025 through 05/31/2025 $76,393.60 249264 06/24/2025 1044 US Bank 2025062300249264 LL Water Refunding Bonds Debt Service Payment $316,299.66 Total Wires $445,107.60
Total Checks (Total from previous page): $1,560,392.37
Grand Total = $2,005,499.97
PAYROLL: 07/17/2025 $436,207.63

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
to pay except as noted.

Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 709947 through 709948 , 710037 through 710050 and 710052 through 710153 and wire nos. 413193, 102921404, 102934397, & 249264 for a total disbursement of $2,005,499.97 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on August 12, 2025 and the City Treasurer is 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
07/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3037 7/14/2025 7669 MANHATTAN TELECOMMUNICATIONS

CORPORATION LLC
0100536236-414-8HA 1250833 Fire/Intrusion analog to digital serviceHA 30.84 3037 Total 30.84
3038 7/14/2025 6052 UNIVERSITY HOMES, INC. P76125613PA-July2025 1260087 HOA for HA loans M Defelice July 2025 307.30 3038 Total 307.30
3039 7/17/2025 7053 MARLIN BUSINESS BANK 21813425HA 1250262 Printer lease agreement FY 24/25 JunHA 25.17 3039 Total 25.17
3040 7/17/2025 3628 U.S. BANK CORPORATE PYMNT SYS 062325LArreola-HA HA Ins Renewal 10655 Lind Ave/Gomes 2,063.00 3040 Total 2,063.00
3041 7/22/2025 7348 AMERICAN REGISTRY FOR INTERNET
NUMBERS, LTD.

SI513955HA 1260114 .Gov domain registration FY25/26HA 4.41 3041 Total 4.41
3042 7/22/2025 6222 BAMBOO IDE8 INS SERVICES, LLC BSNH3202204256201/26 1260233 Homeowners Ins Renewal - 10938 Cabrillo Lp 2,665.00 3042 Total 2,665.00
3043 7/22/2025 110 BURTRONICS BUSINESS SYSTEM AR122412HA 1250057 Base Rate Charge 6.1_6.30 BP 0.52 3043 Total 0.52
3044 7/22/2025 7123 CHARTER COMMUNICATIONS HOLDINGS,
LLC
231334701070125HA 2nd Fiber Line Acct#231334701 06/01-6/30/25HA 3.01 3044 Total 3.01
3045 7/22/2025 7626 CUSTOM SIGNS, INC 14780-1HA 1250668 Digital Sign removal in front of city hall 33.60 14780HA 1260240 Labor for LED sign installationHA 70.65 3045 Total 104.25
3046 7/22/2025 5004 DAKTRONICS 7145508HA 1250680 LED sign for City HallHA 314.50 3046 Total 314.50
3047 7/22/2025 5144 JAMES D. HUSS JR. 25120 1250154 Weed abatement APN 0283-121-53 - 25149 Palm Dr. 310.00 25121 1250154 Weed Abate HA Prop 10848 Poplar/APN 028312168 710.00 3047 Total 1,020.00
Grand Total $ 6,538.00
1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
7/22/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $6,538.00
Grand Total= $6,538.00

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
Treasurer is hereby directed to pay except as noted
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3037 through 3047 for a total disbursement of $6,538.00 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on August 12, 2025 and the City 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710154 7/22/2025 1730 AFLAC 697657 AFLAC Insurance Premium-July 2025 1,685.77 710154 Total 1,685.77
710155 7/22/2025 5502 FRONTIER COMMUNICATIONS 9097964692 July 25 Phone Cost 07/04-08/03/25 114.45 710155 Total 114.45
710156 7/22/2025 5502 FRONTIER COMMUNICATIONS 9094785042 July 25 Phone Cost 07/04-08/03/25 254.35 710156 Total 254.35
710157 7/22/2025 5517 KYLE MACGAVIN Reimbursement 572025 Food purchases/Parking fee/Car 364.86 710157 Total 364.86
710158 7/22/2025 1245 SO CALIF EDISON 700123951189 June 25 Electricity Costs 06/05-07/07/25 487.53 700044797169 June 25 Electricity Cost 6/06-7/08/25 8,115.11 700491039205 June 25 Electricity Costs 06/06-07/08/25 11,763.98 710158 Total 20,366.62
710159 7/22/2025 1261 THE GAS COMPANY 10022459001 June 25 Gas Cost 06/03-07/02/25 72.31 710159 Total 72.31
710160 7/22/2025 3294 US POSTAL SERVICE REQUEST 07/17/2025 Postage for MTR Acct #47718562 1,000.00 710160 Total 1,000.00
710161 7/24/2025 4071 CALIFORNIA BUILDING STANDARDS Bldgstand_2qt2025 Bldgstand_2qt2025 587.70 710161 Total 587.70
710162 7/24/2025 5502 FRONTIER COMMUNICATIONS 9097998064 July 25 Phone Cost 7/10-8/09/25 58.54 710162 Total 58.54
710163 7/24/2025 4890 JOLYNN LINDE 1 1260176 Landscape Maintenance in the LMD Area July (half) 11,788.00 3 1260177 Misc repair area #35 3 control valve boxes 2,100.00 4 1260177 Misc repairs in LMD area #56 shrubbery removal 3,500.00 5 1260177 Misc repairs in LMD area #56 irrigation 700.00 6 1260177 Misc repairs in LMD area #19 underground pressure 1,600.00 710163 Total 19,688.00
710164 7/24/2025 7669 MANHATTAN TELECOMMUNICATIONS

CORPORATION LLC
0100536236-418-8 Phone Cost 7/08/25-08/07/25 1,458.13
710164 Total 1,458.13
1 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710165 7/24/2025 7083 SELF INSURED SERVICES COMPANY 17041 LIFE LIFE INSURANCE PREMIUM-JULY 2025 597.81 17041 Life and Disability Insurance Premium-July 2025 4,211.69 710165 Total 4,809.50
710166 7/24/2025 1245 SO CALIF EDISON 700162747250 June 25 Electricity Cost 06/05-07/07/25 1,062.21 700920012106 June 25 Electricity Cost 6/12-7/14/25 33.80 700921912191 June 25 Electricity Cost 6/12-7/14/25 569.24 700919913385 June 25 Electricity Cost 6/12-7/14/25 74.52 700919909648 June 25 Electricity Cost 06/5-7/14/25 410.66 700228421001 June 25 Electricity Cost 6/04-07/14/25 203.94 700920661497 June 25 Electricity Cost 6/03-07/14/25 3,511.50 710166 Total 5,865.87
710167 7/24/2025 1261 THE GAS COMPANY 19406867366 June 25 Gas Cost 06/09-07/09/25 36.40 710167 Total 36.40
710168 7/31/2025 2653 ALLIANT INSURANCE SVCS, INC. 3139264 1260268 25-26 ACIP Crime Renewal 1,528.00 710168 Total 1,528.00
710169 7/31/2025 134 CA FIRE CHIEFS ASSOCIATION 300000814 1260267 Fire Chiefs Association annual membership 1,008.00 710169 Total 1,008.00
710170 7/31/2025 270 DEPT OF CONSERVATION 2Qtr2025 Seismic 2 Qtr 2025 1,386.56 710170 Total 1,386.56
710171 7/31/2025 4935 DIVISION OF THE STATE ARCHITEC DSA 786-Apr-Jun 2025 Disability Access & Education Fee-Apr-Jun 2025 74.80 710171 Total 74.80
710172 7/31/2025 5907 FUTURITY IT, INC. 1529 1260265 Orion Software License FY 2025-26 2,500.00 710172 Total 2,500.00
710173 7/31/2025 7083 SELF INSURED SERVICES COMPANY B0JX3T Dental Insurance Premium-August2025 4,848.40 710173 Total 4,848.40
710174 7/31/2025 4787 SALVADOR M. SORIANO 08022025 Donation for DJ service for SC Dance 8/2/25 100.00 710174 Total 100.00
710175 7/31/2025 7413 SYNOPTEK, LLC 1264575 1250818 Server decommission 150.00 710175 Total 150.00
710176 7/31/2025 7413 SYNOPTEK, LLC 1264680 1250184 SecurityOperations Center(SOC)/ITaaS2024-2025Jun 16,161.01 710176 Total 16,161.01
2 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710177 7/31/2025 1154 VISION SERVICE PLAN - CA 12121787/0001 August Vision Insurance Premium Buy-up Plan -August 2025 964.21 12121787/0002 AUGUST Vision Insurance Premium-Base Plan-August 2025 82.85 710177 Total 1,047.06
710178 8/6/2025 4197 C.A.P.F. ID0311861 Long Term Disability-August 2025 796.50 710178 Total 796.50
710179 8/6/2025 5502 FRONTIER COMMUNICATIONS 9097963838 Aug 25 Phone Cost 7/22-8/21/25 178.32 710179 Total 178.32
710180 8/6/2025 5502 FRONTIER COMMUNICATIONS 9097997257 Aug 25 Phone Cost 7/19-8/18/25 58.54 710180 Total 58.54
710181 8/6/2025 5502 FRONTIER COMMUNICATIONS 9097991480 Aug 25 Phone Cost 7/28-08/27/25 170.36 710181 Total 170.36
710182 8/6/2025 1245 SO CALIF EDISON 700919945115 July 25 Electricity Cost 06/03-07/23/25 2,064.54 700919931169 July 25 Electricity Cost 6/30-7/30/25 286.27 700919995433 July 25 Electricity Cost 06/27-7/29/25 1,549.04 710182 Total 3,899.85
710183 8/7/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 744208009 1260275 VoiP service 7/1-7/31/2025 506.10 710183 Total 506.10
710184 8/7/2025 1245 SO CALIF EDISON 700458638878 July 25 Electricity Cost 06/26-07/28/25 3,809.65 710184 Total 3,809.65
710185 8/12/2025 2394 2 HOT ACTIVEWEAR & UNIFORMS 96929 1260000 Uniform items for new employee Michael West 1,714.87 710185 Total 1,714.87
710186 8/12/2025 5827 ADAM HALL'S PLANT NURSERY 015825 1260002 Orange trees and shrubs 1,312.28 710186 Total 1,312.28
710187 8/12/2025 7676 ADWOA WIAFE 993766866 UB 993766866 25619 PROSPECT 17.11 710187 Total 17.11
710188 8/12/2025 29 AGUA MANSA PROPERTIES, INC. 69636 1260006 Concrete recycling for yard 320.00 710188 Total 320.00
710189 8/12/2025 7665 AP ELECTRICAL SERVICES 2024281 1260280 Troubleshoot power loss at 1 MG Reservoir 225.00 710189 Total 225.00
3 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710190 8/12/2025 5640 APPLEONE EMPLOYMENT SERVICES 01-7126050 1250658 Cashier temp 06/30-07/03/2025 1,540.80 01-7129601 1250658 Cashier temp 07/08-07/10/2025 1,040.04 01-7133537 1250658 Cashier Temp 07/14-07/17/2025 770.40 01-7137787 1250658 Cashier Temp 07/21-07/24/2025 1,481.49 710190 Total 4,832.73
710191 8/12/2025 7458 ASCENT AVIATION GROUP INC M327113 1260110 STA251 Fuel system LNK data 137.38 M327112 1260102 Support and cellular service - CY Fuel Link Aug 183.18 710191 Total 320.56
710192 8/12/2025 3833 ATKINSON, ANDESLON, LOYA, RUUD, & ROMO
755350 1250053 HR legal fees _ June 2025 21,301.89
710192 Total 21,301.89
710193 8/12/2025 7668 BASE HILL, INC. 26227 1260183 Community Room Cleaning July 2025 2,500.00 26193 1260175 Janitorial Svc for City bldg & Cole House Jul 2025 11,418.07 710193 Total 13,918.07
710194 8/12/2025 7686 BODAR ENTERPRISES, INC. 002005-0041 Refund hydrant meter depot 002005-0041 09/11/2023 600.00 710194 Total 600.00
710195 8/12/2025 5174 BRENT BILLINGSLEY 1517 1260012 Accu-tablets 5,137.54 710195 Total 5,137.54
710196 8/12/2025 110 BURTRONICS BUSINESS SYSTEM AR122717 1260015 Base Rate Charge 7.1_7.31 BP 183.75 710196 Total 183.75
710197 8/12/2025 4397 C.P. PRODUCTS INC. AR005011 1260018 Deodorizer 16.16 AR005010 1260018 Backorder supplies for parks 1,439.69
710197 Total 1,455.85
710198 8/12/2025 7360 CADD MICROSYSTEMS, INC. SO30043882 1260146 Software for electronic plan review 5,379.00 710198 Total 5,379.00
710199 8/12/2025 2492 CALIF MUNICIPAL STATISTICS, IN 25073005 1260138 2025 ACFR STATISTICAL PACKAGE 600.00 710199 Total 600.00
4 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710200 8/12/2025 5390 CALIFORNIA HIGHWAY ADOPTION CO 725141 1260216 Maint south side I-10 Fwy ramps @ Mt View Ave July 900.00 725140 1260216 Maint south side I-10 Fwy ramps @ Mt View Ave July 350.00 710200 Total 1,250.00
710201 8/12/2025 832 CALIFORNIA JPIA POLLU-00039 1260153 POLLUTION LIAB INS 7/1/25-6/30/26 5,437.00 710201 Total 5,437.00
710202 8/12/2025 2679 CCH, INC. 4806269501 1260276 Governmental GAAP Guide 2025 & Freight 1,324.68 710202 Total 1,324.68
710203 8/12/2025 5240 CDW-GOVERNMENT AE89W1S 1260159 Cloud back up for city data 3,042.73 710203 Total 3,042.73
710204 8/12/2025 7460 CINTAS CORPORATION NO. 3 4236482727 1260158 HazMat compliant uniforms & shop towel rental 7/10 49.34 4237229913 1260158 HazMat compliant uniforms & shop towel rental 7/17 49.34 4237942671 1260158 HazMat compliant uniforms & shop towel rental 7/24 49.34 4238701914 1260158 HazMat compliant uniforms & shop towel rental 7/31 49.34 710204 Total 197.36
710205 8/12/2025 7299 CLEARGOV INC. 2025-17300 1260147 ClearGov Digital Budget Book 2025-2026 7,399.78 710205 Total 7,399.78
710206 8/12/2025 7667 CMAX COMMERCIAL MAINTENANCE, INC. 166616 1260178 Street Sweeping Srvs August 2025 11,961.75 710206 Total 11,961.75
710207 8/12/2025 2118 CONFIRE JPA 2026-007 1260264 1st quarter CONFIRE services FY 2025/26 95,366.50 710207 Total 95,366.50
710208 8/12/2025 2309 CONSOLIDATED ELECTRIC DIST-SB 6903-1060231 1260024 Light bulbs for Fire Chief's office 125.79 710208 Total 125.79
710209 8/12/2025 5762 CORE & MAIN LP W671486 1260027 Pipe plugs 126.29 X443315 1260027 Water cap 429.95
710209 Total 556.24
710210 8/12/2025 236 COSTCO WHOLESALE 478 11 104 395 1260025 Water & Gatorade for Dist. Crew 126.82 710210 Total 126.82
710211 8/12/2025 7584 CSG CONSULTANTS, INC PO 1250513_INV 62159 1250513 CSG _MDA-2024-0025 Nursing School 5.31_6.30 408.00 710211 Total 408.00
5 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710212 8/12/2025 954 CWEA-TCP 480686 1260234 CWEA Membership Mario Mosqueda 251.00 710212 Total 251.00
710213 8/12/2025 254 DAART ENGINEERING CO, INC. 37800 1260281 Fix clogged drain & bleed out air Anderson Wy pump 807.26 710213 Total 807.26
710214 8/12/2025 1279 DAILY JOURNAL CORPORATION B3939537 1250071 Legal advertising - Ord 785 347.26 B3952976 1260029 Legal Ad - NOH Fema hearing 238.04
710214 Total 585.30
710215 8/12/2025 7290 DANNY ELLIS 260385 1260030 Civic Center Re-key 95.00 0001281577 1260030 Greaseless Lubricant 32.61
261037 1260030 Replace electrified door lock @ CY 647.58 0001281724 1260030 Duplicate keys, ring, & tags 182.37
0001281782 1260030 Master combo lock for Civic Center 40.23 0001281770 1260030 Duplicate keys & stamp keys 67.78
710215 Total 1,065.57
710216 8/12/2025 7366 DENNIS GRUBB & ASSOCIATES 00235404 1250791 On-call after hrs animal control srvcs June 2025 5,597.25 002-35538 1260118 Fire Prev Plan Check Inspection Services 07/2025 8,785.20 710216 Total 14,382.45
710217 8/12/2025 5350 DEPT OF INDUSTRIAL RELATIONS E2187924SB 1260246 Survey of library elevator #150126 225.00 710217 Total 225.00
710218 8/12/2025 5593 DINOSAUR TIRE & ROAD SRVS, INC. 135656 1260139 Tires for F150 902.67 135657 1260139 Mower deck tire 63.06
136061 1260139 Diagnostic & repair AC system for CE533 657.06 710218 Total 1,622.79
710219 8/12/2025 7329 DKF SOLUTIONS GROUP, LLC 22833 1260283 SERP Services Subscription FY 2026 3,999.00 710219 Total 3,999.00
710220 8/12/2025 325 EWING IRRIGATION PRODUCTS 26763206 1260184 Pesticides for various parks 3,423.68 26796588 1260124 Irrigation parts 481.97
710220 Total 3,905.65
710221 8/12/2025 1521 FACILITIES PROTECTION SYSTEMS 92590 1260097 Maintenance for Fire Protection System @ CY 807.50 92287 1250825 Fire extinguisher svc for Civic Center & Heritage 1,390.00 710221 Total 2,197.50
710222 8/12/2025 331 FAIRVIEW FORD SALES, INC. 197736 1260034 General maintenance parts for AC115 609.08 196995 1260034 Insulators, filters, & blades 270.44
6 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710222 45881 331 FAIRVIEW FORD SALES, INC. 197737 1260034 Body isolator & mounting hardware 38.31 200393 1260034 Front wheel bearings for FM402 101.65
201259 1260034 Tank, harness, & pump 947.64
C33528 1260034 Diagnostic fee FM402 need replace left ft bearing 225.00 199950 1260034 Water pump, belt, seals for FP053 305.41 710222 Total 2,497.53
710223 8/12/2025 3197 KALMIKOV ENTERPRISES, INC 0102W21396 1260036 Wtr leak repair to T251 S3183 2006 Smeal 75' Aeria 4,671.76 0102W21415 1260036 General repair- window crank ME252 4,948.78 0102W21092 1260243 Engine System repair ME252 2017 Spartan Smeal 16,237.90 0102W21214.02 1260274 Coolant system leak repair ME252 2017 Spartan 12,600.46 0102W21335 1260277 Hose reel rewind repair 252R 2017 Spartan Smeal 5,394.22 0105W21458 1260036 Starting system repair replace batteries 1,473.42 0105W21441 1260278 Exhaust system repair ME252 2017 Spartan Smeal 715.93 0105w21215 1260282 Replace air dyer/cartridge ME252 2017 Spartan Smea 1,657.32 710223 Total 47,699.79
710224 8/12/2025 212 FLEET SERVICES, INC. 05P129910 1260037 Vehicle inspection reports & fleet materials 839.61 710224 Total 839.61
710225 8/12/2025 5256 FLYERS ENERGY, LLC 25-419339 1260038 PW Unleaded fuel delivery 7/16/25 2,533.74 25-419341 1260038 Fire Dept. Fuel Delivery 7/16/2025. 1,344.15 25-419340 1260038 PW Diesel delivery 7/16 1,576.86
25-430044 1260038 Fire Dept Fuel Delivery 7/30/2025. 1,277.20 25-430043 1260038 Fuel delivery for CY 7/30/25 2,582.69 25-411387C 1260038 Credit for incorrect charge on invoice (969.54) 25-411387A 1260038 PW Red Dye Diesel delivery 7/8/25 884.54 710225 Total 9,229.64
710226 8/12/2025 7286 GENUINE PARTS COMPANY 164191 1260126 Air tool oil for D1973 Service Truck 72.00 164450 1260126 Transmission Shift 65.55
164978 1260126 Front brake parts for FC202 2023 Ford Expedition 58.65 164986 1260126 Credit for radiator (206.34)
165228 1260126 Battery for FP923 122.16
710226 Total 112.02
710227 8/12/2025 7677 GIRON, WALTER 993760260 UB 993760260 10677 SEAMONT 10.82 710227 Total 10.82
710228 8/12/2025 1523 GLENN B. DORNING, INC. CT36489 1260266 Parts to repair Kubota/Landpride deck mower 1,554.02 710228 Total 1,554.02
710229 8/12/2025 389 GRAINGER, INC. 9560807266 1260127 Chemical resistant glove 67.34 9575183687 1260127 Respirator, filters, & gloves 226.85 7 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710229 45881 389 GRAINGER, INC. 9576516307 1260127 Hour meter & half mask respirator 165.86 710229 Total 460.05
710230 8/12/2025 402 HACH COMPANY 14605251 1260261 Annual Maint. Contract Nitratax Sensor 3,954.00 710230 Total 3,954.00
710231 8/12/2025 7318 HAMID HAMOODI 003362-0012 Refund 03/17/2025 Hydrant meter deposit 600.00 710231 Total 600.00
710232 8/12/2025 5571 HDL COREN & CONE SIN052907 1260121 2024-2025 ACFR Statistical Package 795.00 710232 Total 795.00
710233 8/12/2025 435 HOME DEPOT CREDIT SERVICES 1031357 1260045 Shovels & scrapers 176.61 710233 Total 176.61
710234 8/12/2025 2769 HOUSTON AND HARRIS PCS, INC. 25-26754 1260237 Video Inspection 4000' of sewer line at Mission Rd 2,066.25 710234 Total 2,066.25
710235 8/12/2025 3400 INFOSEND, INC. 292838 1250844 Shred Event mail out w/May & June utility bills 1,067.50 710235 Total 1,067.50
710236 8/12/2025 7545 INLAND EMPIRE PLUMBING INC INV1522 1250832 Drinking fountain maintenance EOC 324.86 710236 Total 324.86
710237 8/12/2025 4890 JOLYNN LINDE 2 1260176 Landscape Maint. in the LMD Area July 2nd half 11,788.00 7 1260176 Landscape Maintenance in the LMD Area Aug 23,577.00 710237 Total 35,365.00
710238 8/12/2025 7675 LAW OFFICES OF BRIAN E. SKIBBY RefforRun#24-164783 Refund for overpayment of run # 24-164783 325.13 710238 Total 325.13
710239 8/12/2025 7616 LENNAR HOMES 26206 UB 1000000206 26228 ZANJA 149.22 710239 Total 149.22
710240 8/12/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 744670696 1260239 Bandwidth Service LLCCP Jul 4,844.52 710240 Total 4,844.52
710241 8/12/2025 557 LIFE ASSIST, INC. 1620331 1260056 Emergency medical supplies and equipment. 213.91 1619003 1260056 Emergency medical supplies and equipment. 834.85 710241 Total 1,048.76
8 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710242 8/12/2025 7688 LL HOSPITALITY, LLC 2025Q2 2025 Q2 TOT Hotel Incentive Program - Courtyard 3,670.71 DEPREF Refund TOT program deposit - Courtyard by Marriott 12,500.00 710242 Total 16,170.71
710243 8/12/2025 2045 LOMA LINDA HEATING & AIR
CONDITIONING, INC.
18847021 1260220 HVAC Svc Fire Station 1 & 2 (7/22) 79.12 18846999 1260202 HVAC Qrtrly Maint for Corp yard 500.97 710243 Total 580.09
710244 8/12/2025 5774 LORENA MATARRITA REIMB9262025 2025 APA Conference Flight 319.08 710244 Total 319.08
710245 8/12/2025 7687 LOS ANGELES TRUCK CENTERS, LLC XB240836542:01 1260218 Window crank for ST500 30.05 XB240836537:01 1260219 Interior Pour Handle 57.52
710245 Total 87.57
710246 8/12/2025 1733 LOWE'S COMPANIES, INC. 71868 1260129 Sealing foam & electric tape 195.91 99245 1260129 Electrical wire 768.65
70396 1260129 Wasp spray 27.80
83107 1260129 Cooler & wax 136.24
84737 1260129 Double-sided mounting tape 7.21
95255 7-26-25 1260129 Cleaning supplies, floor mats, USB cable. 196.70 989412-PHJUAJ 1260129 Fan 54.73
81943 1260129 Tool set 18.55
71181 1260129 Gopher mesh 706.66
74016 1260129 Tools for parks & restrooms 272.56
72716 1260129 Small tools & protective gear 512.77
86073 1260129 Bleach & Spill absorber for HazMat spill 48.02 710246 Total 2,945.80
710247 8/12/2025 7445 LUIS A CALDERON LCE-PK07182025R00 1260174 Site Survey - Corp Yard solar panel integration 2,203.28 710247 Total 2,203.28
710248 8/12/2025 7053 MARLIN BUSINESS BANK 21846112 1260188 Printer lease agreement FY 25/26 Jul 3,245.85 710248 Total 3,245.85
710249 8/12/2025 7530 MATTHEW HO 993767788 Refund prepayment credit, account closed 45.64 710249 Total 45.64
710250 8/12/2025 3172 MCC EQUIPMENT RENTALS, INC. LL 003 1260231 Base material delivery 40 tons 898.64 LL 02 1260231 Base material delivery 20 tons 449.32
710250 Total 1,347.96
9 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710251 8/12/2025 2099 MCCROMETER, INC. 8008491 1260214 Sewer Flow Meter Monitoring Srv July 1,170.00 710251 Total 1,170.00
710252 8/12/2025 7678 MIRIAM YANEZ 233346000 UB 233346000 24987 COURT 6.08 710252 Total 6.08
710253 8/12/2025 662 MULTI W SYSTEMS, INC. 32530901 1260235 Upgrade Civic Center Control Panel 1,286.49 710253 Total 1,286.49
710254 8/12/2025 7193 O'REILLY AUTO ENTERPRISES, LLC 6160-271739 1260140 Horn Contact 175.74 6160-273735 1260140 Antifreeze, wash brushes 132.47
710254 Total 308.21
710255 8/12/2025 7088 OCCUPATIONAL HEALTH CENTERS OF

CALIFORNIA,
87466594 1260060 Employee Physical for J Juarez 48.00
87325029 1250116 Employee Physical for J. Uribe 86.00
87243961 1250116 Employee Physical for A. Howard 48.00
87543288 1260060 Employee Physicals for R. Jansen & J. Salazar 172.00 710255 Total 354.00
710256 8/12/2025 7176 ODP BUSINESS SOLUTIONS, LLC 429328334001 1260061 Paper tray organizer 42.66 429329605001 1260061 Ballpoint pens 10.91
429329601001 1260061 Supplies for Corp Yard 258.96
431708568001 1260061 Copy Paper Inventory 269.54
430913348001 1260061 Laminator, paperclip, highlight, battery, etc. 118.87 710256 Total 700.94
710257 8/12/2025 7282 ORKIN SERVICES OF CALIFORNIA, INC. 279326263 1260115 Pest control Svc Station 251srvc date 7/17/2025 184.00 710257 Total 184.00
710258 8/12/2025 7287 PAYMENTUS CORPORATION INV-15-165822 1250312 June 2025 IVR Payment processing 1,151.36 INV-15-164579 1250312 May 2025 IVR Payment processing 1,172.34 710258 Total 2,323.70
710259 8/12/2025 1592 PHOENIX GROUP INFORMATION SYST 062025143 1250308 Delinquent parking ticket recovery prgm 06/2025 664.83 062025903 1250306 Parking Permit Management 06/2025 761.00 0620251143 1250307 Code & Animal Admin Citation collection 06/2025 100.73 710259 Total 1,526.56
710260 8/12/2025 7559 POWERSCHOOL HOLDINGS LLC INV461688 1260263 Website host (CivicLive) FY25/26 6,755.39 710260 Total 6,755.39
10 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710261 8/12/2025 7684 PRARTHIT MEHTA Reimb-Cite199126533 Reimbursement of Parking cite 199126533 40.00 710261 Total 40.00
710262 8/12/2025 7680 PROPMAN INC 993766452 UB 993766452 24979 STARR 148.69 710262 Total 148.69
710263 8/12/2025 5772 QUINN COMPANY PCA00507078 1260067 CAT Backhoe 420F 86.03 710263 Total 86.03
710264 8/12/2025 2703 REDLANDS PRINT SHOP 66736 1260271 Business cards Fire Inspector - R. Jansen 73.13 710264 Total 73.13
710265 8/12/2025 7682 RELIABLE PROPERTY MNGMT 993765984 UB 993765984 25417 LANE 18.24 710265 Total 18.24
710266 8/12/2025 7681 REYSA NAPITUPULU 255107600 UB 255107600 25781 AMAPOLAS 21.51 710266 Total 21.51
710267 8/12/2025 7306 ROADPOST USA INC BU01812146 1260144 Iridium Satellite Srvcs 7/25/25-8/24/25 746.75 710267 Total 746.75
710268 8/12/2025 266 ROBBINS & HOLDAWAY June Invoice 1250131 City Legal Services for June 2025 7,505.00 710268 Total 7,505.00
710269 8/12/2025 4461 RYDIN DECAL PS-INV131821 1260111 Residential Parking Permit Decals for FY 25/26 1,461.12 710269 Total 1,461.12
710270 8/12/2025 5163 SAFETY-KLEEN 97550866 1260078 Oil recycling 7/10 223.00 710270 Total 223.00
710271 8/12/2025 6083 SAGEMONT-RICHARDSON, LLC 2025 Q2 2025 Q2 TOT Hotel Incentive Program - Towneplace 18,356.06 710271 Total 18,356.06
710272 8/12/2025 3698 SCOTT ZEHM 07162025 1260179 City Hall Fountain Maintenance Svc July 2025 150.00 710272 Total 150.00
710273 8/12/2025 7350 SH-RICHARDSON II, LLC 2025Q2 2025 Q2 TOT Hotel Incentive Program - Candlewood 29,002.91 710273 Total 29,002.91
710274 8/12/2025 6137 SILVERSTRAND TECHNOLOGIES, INC. 170853 1260104 RTP & Corp Yard Security Alarm Monitoring Aug 49.98 710274 Total 49.98
11 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710275 8/12/2025 451 SITEONE LANDSCAPE SUPPLY, LLC 155966003-001 1260132 Coupling & PVC Pipes 27.65 156115355-001 1260132 Irrigation valves for Various Parks 653.34 156098532-001 1260132 Irrigation fittings 99.01
156140043-001 1260132 CA Landscaping Project 1,009.26
156393043-001 1260132 Battery operated irrigation timer 134.69 156353135-001 1260132 Fiberglass handles, gloves, & reaching tool 258.28 156634837-001 1260132 Irrigation parts 169.99
156683099-001 1260132 Irrigation tester & soleniod & wire 465.46 156441823-001 1260132 Sun hats 83.58
710275 Total 2,901.26
710276 8/12/2025 7048 R&M PATOS TOOLS LLC 07312592403 1260069 Batteries for cordless tools 723.00 710276 Total 723.00
710277 8/12/2025 1131 SOUTH COAST A.Q.M.D. 4573760 1260279 ICE Fees for 3.2 MG Reservoir 565.63 4577845 1260279 Emissions Fees for 3.2 MG Reservoir 170.94 710277 Total 736.57
710278 8/12/2025 1356 STAPLES BUSINESS ADVANTAGE 6036459851 1260081 Copy paper, void stamp, hi lighters, register ink 206.61 6036459847 1260081 Clock for the Senior Center 28.97
6036459852 1260081 Office supplies for HR 52.06
6036821486 1260081 Door hanger forms for utility billing 277.50 6036821487 1260081 Banker boxes, cash register receipt rolls 175.60 6036459849 1260081 Staple remover, wipes, wite-out, pens, mouse pad 72.66 6037284353 1260081 Filter, binder clips, mouse, computer sleeve 123.61 710278 Total 937.01
710279 8/12/2025 6003 VEOLIA WTS SERVICES USA, INC. 903341527 1260223 Deionized water tank & regen fees July 2025 91.70 903349392 1260223 Deionized water tank exchange fees STA251 554.05 710279 Total 645.75
710280 8/12/2025 7685 SUNIL ARORA 993767579 Refund prepayment credit, account closed 25.96 710280 Total 25.96
710281 8/12/2025 7413 SYNOPTEK, LLC 1266079 1260245 Synoptek SOC/ITaaS FY25/26 Jul 16,161.01 710281 Total 16,161.01
710282 8/12/2025 7413 SYNOPTEK, LLC 1267417 1260245 Synoptek SOC/ITaaS FY25/26 Aug 16,309.75 710282 Total 16,309.75
710283 8/12/2025 5364 TECHSTRATA 1001-25-959 1260148 Network Switch support FY25-26 28,016.67 710283 Total 28,016.67
12 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 710284 8/12/2025 237 THE COUNSELING TEAM, INC. INV105652 1260284 Employee support services Aug 2025 800.00 710284 Total 800.00
710285 8/12/2025 7199 THE LLOYD PEST CONTROL CO, INC. 8912324 1260213 Gopher control svcs for Elmer Digneo July 200.00 8912323 1260213 Gopher control svcs for Bailey Pk 216.00 8907799 1260213 Gopher control svcs for BB Fields 300.00 8907664 1260213 Gopher control svcs for Hulda Crooks 326.00 8912353 1260212 Gopher control services for Civic Center July 300.00 710285 Total 1,342.00
710286 8/12/2025 1804 THE SUN 900492235 7-1/2025 1250841 Final billing for newspaper subscription 900492235 13.62 710286 Total 13.62
710287 8/12/2025 2180 TKE ENGINEERING, INC. 2025-5044 1250761 Professional Services Agreement City and LLCCP 3,237.50 710287 Total 3,237.50
710288 8/12/2025 1841 TRANSWORLD SYSTEMS, INC. 79269 072125 1260258 250 Collection transmittals @ $13.00 each 3,250.00 710288 Total 3,250.00
710289 8/12/2025 1044 U.S. BANK 7835254 1260287 2016 Water Revenue Bond Admin Fees 3,651.25 710289 Total 3,651.25
710290 8/12/2025 1854 UNDERGROUND SERVICE ALERT OF 720250165 1260192 Dig Alert Tickets July 2025 96.00 25-260143 1260164 Dig Alert State Regulatory Fee July 2025 36.65 710290 Total 132.65
710291 8/12/2025 1977 VULCAN MATERIALS 4118671 1260088 Agg & asphalt 07/31/25 254.32 710291 Total 254.32
710292 8/12/2025 1917 WILBUR E & JUNE PURVIS 15114 1260092 Chainsaw & chains 491.07 710292 Total 491.07
710293 8/12/2025 4538 WORK BOOT WAREHOUSE 5-2-1010628 1260094 Uniform Work boots for new hire Fire Inspector. 255.56 5-1-1057671 1260094 PPE boots for BC Gillette . 255.56
710293 Total 511.12
710294 8/12/2025 7679 ZHANG, XIANGHONG 993762813 UB 993762813 25877 MIRAMONTE 62.52 710294 Total 62.52
Grand Total $ 600,909.60
13 of 13

CITY OF LOMA LINDA

VOUCHER LIST
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 525470 7/3/2025 454 MissionSquare 2025071400525470 457 Plan Contributions-06/15/2025 through 06/28/2025 $26,867.59 550866 7/21/2025 454 MissionSquare 2025072100550866 457 Plan Contributions-06/29/2025 through 07/12/2025 $22,543.91 102953129 7/14/2025 771 PERS 1002953129/130 Retirement Contributions-06/01/2025 through 06/30/2025 $999.50 102953140 7/15/2025 771 PERS 1002953140/141/142/143 Retirement Contributions-06/01/2025 through 06/14/2025 $75,121.23 102959688 7/23/2025 771 PERS 1002959688/689/690/691 Retirement Contributions-06/15/2025 through 06/28/2025 $76,158.34 102952986 7/14/2025 771 PERS 1002952986 Retirement Contributions-07/31/2023 through 08/12/2023 $975.26 102948368 7/31/2025 771 PERS 1002948368 Unfunded Liability 2025-2026 Safety Classic $350,008.00 102948369 7/31/2025 771 PERS 1002948369 Unfunded Liability 2025-2026 Miscellaneous Classic $318,770.00 102948370 7/31/2025 771 PERS 1002948370 Unfunded Liability 2025-2026 Safety PEPRA $10,348.00 102948371 7/31/2025 771 PERS 1002948371 Unfunded Liability 2025-2026 Miscellaneous PEPRA $8,362.00 102945825 7/10/2025 773 PERS 1002945825 Health Insurance Premium-July 2025 $76,413.65 181926 7/15/2025 832 CAJPIA 2025071400181926 Workers Compensation & Liability Program-FY 2025-2026 $1,047,180.00 181930 7/15/2025 832 CAJPIA 2025071400181930 All Risk Property Insurance Program-FY 2025-2026 $183,550.00 Total Wires $2,197,297.48
Total Checks (Total from previous page): $600,909.60
Grand Total = $2,798,207.08
PAYROLL: 07/31/2025 $415,904.81

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
to pay except as noted.

Phillip Dupper, Mayor
I have reviewed the above listing of payments on check 710154 through 710294 and wire nos. 525470, 550866, 102953129, 102953140, 102959688, 102952986, 102948368, 102948369, 102948370, 102948371, 102945825, 181926 & 181930 for a total disbursement of $2,798,207.08 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on August 12, 2025 and the City Treasurer is 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
08/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION Amount 3048 7/24/2025 6052 UNIVERSITY HOMES, INC. P76125613PA‐Aug2025 1260087 HOA Aug Pmt M Defelice 338.02 3048 Total 338.02
3049 7/31/2025 7413 SYNOPTEK, LLC 1264680HA 1250184 SecurityOperationsCenter(SOC)/ITaaS2024‐2025JunHA 136.90 3049 Total 136.903050 8/7/2025 5375 LEVEL 3 COMMUNICATIONS, LLC 744208009HA 1260275 VoiP service 7/1‐7/31/2025HA 4.29 3050 Total 4.29
3051 8/12/2025 110 BURTRONICS BUSINESS SYSTEM AR122717 HA 1260015 Base Rate Chagre 7.1_7.31 BP 1.56 3051 Total 1.56
3052 8/12/2025 5240 CDW‐GOVERNMENT AE89W1SHA 1260159 Cloud back up for city dataHA 25.78 3052 Total 25.78
3053 8/12/2025 7299 CLEARGOV INC. 2025‐17300HA 1260142 ClearGov Digital Budget Book 2025‐2026‐HA 822.20 3053 Total 822.203054 8/12/2025 7053 MARLIN BUSINESS BANK 21846112HA 1260188 Printer lease agreement FY 25/26 JulHA 21.14 3054 Total 21.14
3055 8/12/2025 7559 POWERSCHOOL HOLDINGS LLC INV461688HA 1260263 Website host (CivicLive) FY25/26HA 57.23 3055 Total 57.23
3056 8/12/2025 266 ROBBINS & HOLDAWAY June Invoice HA Srvs 1250131 HA Legal services for June 2025. 360.00 3056 Total 360.00
3057 8/12/2025 7413 SYNOPTEK, LLC 1266079HA 1260245 Synoptek SOC/ITaaS FY25/26 JulHA 136.90 3057 Total 136.90
3058 8/12/2025 7413 SYNOPTEK, LLC 1267417HA 1260245 Synoptek SOC/ITaaS FY25/26 AugHA 138.16 3058 Total 138.16
3059 8/12/2025 5364 TECHSTRATA 1001‐25‐959HA 1260148 Network Switch support FY25‐26HA 237.33 3059 Total 237.33
3060 8/12/2025 2180 TKE ENGINEERING, INC. 2025‐5043 1250485 Consulting Services for June ‐ Housing Authority 2,007.50 3060 Total 2,007.50
Grand Total $ 4,287.01
1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

HOUSING AUTHORITY
8/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT Total Checks ( Total from previous page): $4,287.01
Grand Total= $4,287.01

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
Treasurer is hereby directed to pay except as noted
Phillip Dupper, Mayor
I have reviewed the above listing of payments on check nos. 3048 through 3060 for a total disbursement of $4,287.01 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on August 12, 2025 and the City 1 of 1

CITY OF LOMA LINDA

VOUCHER LIST

SUCCESSOR AGENCY
8/12/2025
VOUCHER DATE VENDOR VENDOR NAME INVOICE P.O. INVOICE DESCRIPTION AMOUNT 124358 7/25/2025 1044 US Bank 2025072400124358 Tax Allocation Refunding Bonds Series 2016A $405,300.00 124344 7/25/2025 1044 US Bank 2025072400124344 Tax Allocation Refunding Bonds Series 2016B $2,398,537.50 Total Wires $2,803,837.50
Total Checks ( Total from previous page): $0.00
Grand Total= $2,803,837.50

CLAIMS VOUCHER APPROVAL
Sonia Fabela, Finance Director
Recommend that City Council approve for payment.

T. Jarb Thaipejr, City Manager
Treasurer is hereby directed to pay except as noted
Phillip Dupper, Mayor
I have reviewed the above listing of payments on wire nos. 124358 & 124344 for a total disbursement of $2,803.837.50 and to the best of my knowledge, based on the information provided, they are correct and are recommended for payment.

Approved by the City Council at their meeting held on August 12, 2025 and the City 1 of 1
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
C. Accept the Treasurer's Report - June and July 2025 (Finance) [CC] Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4C.

To
City Council
From
Sonia Fabela, Finance Director
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

Attachments
June 2025 TREAS REPORT.pdf
July 2025 TREAS REPORT.pdf

DEMAND DEPOSIT ACCOUNTS

CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 1,631,946.88 $ Outstanding Checks as of month-end (848,145.20)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 783,801.68 $ BANK OF AMERICA - PAYROLL $ 20,902.55
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 146,909.99 Outstanding Checks as of month-end (1,777.98)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 145,132.01 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 864,313.91 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 864,313.91 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 1,814,150.15
YIELD

LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 4.269% $ 61,918,110.26
CITY - Former RDA Bond Proceeds 4.269% 448,706.16
CITY -Total 62,366,816.42
SUCCESSOR RDA 4.269% 3,074,491.88
HOUSING AUTHORITY 4.269% 1,845,424.83
INVESTMENTS TOTALS $ 67,286,733.13

OTHER CASH

IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00

CASH AND INVESTMENTS - GRAND TOTAL 69,102,733.28
PREVIOUS MONTH 69,299,080.18
CHANGE +/(-) $ (196,346.90)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.

Treasurer
JUNE 2025

CITY OF LOMA LINDA

COMPOSITION OF CASH

INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 80,000,000.00 6/24 7/24 8/24 9/24 10/24 11/24 12/24 1/25 2/25 3/25 4/25 5/25 6/25

CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 6/2024-6/2025

CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE

DEMAND DEPOSIT ACCOUNTS

CITY - BANK OF AMERICA - MAIN CHECKING ACCOUNT 2,274,479.38 $ Outstanding Checks as of month-end (87,278.26)
CITY - MAIN CHECKING ACCOUNT AVAILABLE BALANCE 2,187,201.12 $ BANK OF AMERICA - PAYROLL $ 32,801.83
HOUSING AUTHORITY - BANK OF AMERICA - CHECKING ACCOUNT 160,979.12 Outstanding Checks as of month-end (136.90)
HOUSING AUTHORITY - CHECKING ACCOUNT AVAILABLE BALANCE 160,842.22 $ SUCCESSOR AGENCY - BANK OF AMERICA - CHECKING ACCOUNT 119,681.43 Outstanding Checks as of month-end -
SUCCESSOR AGENCY - CHECKING ACCOUNT AVAILABLE BALANCE 119,681.43 $ DEMAND DEPOSIT ACCOUNTS - TOTAL $ 2,500,526.60
YIELD

LOCAL AGENCY INVESTMENT FUND (LAIF)
CITY 4.258% $ 60,785,789.80
CITY - Former RDA Bond Proceeds 4.258% 453,641.93
CITY -Total 61,239,431.73
SUCCESSOR RDA 4.258% 800,026.34
HOUSING AUTHORITY 4.258% 1,865,646.07
INVESTMENTS TOTALS $ 63,905,104.14

OTHER CASH

IMPREST ACCOUNT $ 500.00
CASH ON HAND 1,350.00
OTHER CASH TOTAL $ 1,850.00

CASH AND INVESTMENTS - GRAND TOTAL 66,407,480.74
PREVIOUS MONTH 69,102,733.28
CHANGE +/(-) $ (2,695,252.54)
All investments are in accordance with the City Investment Policy, and as such, sufficient funds are available to meet the cash flow requirements of Loma Linda, including the next thirty days' obligations.

Treasurer
JULY 2025

CITY OF LOMA LINDA

COMPOSITION OF CASH

INVESTMENTS
-
10,000,000.00 20,000,000.00 30,000,000.00 40,000,000.00 50,000,000.00 60,000,000.00 70,000,000.00 80,000,000.00 7/24 8/24 9/24 10/24 11/24 12/24 1/25 2/25 3/25 4/25 5/25 6/25 7/25

CITY OF LOMA LINDA
MONTHLY TREASURER'S REPORT 7/2024-7/2025

CITY, SUCCESSOR RDA & HA - TOTAL CASH AVAILABLE CITY- FORMER RDA BOND PROCEEDS BASELINE City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
D. Accept the Fire Department Activity Reports - June and July 2025 (Fire) [CC] Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4D.

To
City Council
From
Nataly Alvizar, Executive Aide
RECOMMENDATION:

It is recommended that the City Council receive the report for filing.

Attachments
June 2025 Fire Activity Report.pdf
July 2025 Fire Activity Report.pdf
1 of 1
SUBJECT: June 2025 Fire Department Activity Report
Operations Division:

The Fire Department’s Operations Division responded to 431 incidents in June 2025. There were 38 calls/incidents given or received in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month YTD
Medical Aid (MA) 303 70.3% 932 67.30%
Traffic Collision (TC) 8 1.9% 30 2.20%
MA + TC 311 72.2% 962 69.50%
Hazardous Conditions 0 2.40% 6 0.70%
Hazardous Material 2 0.40% 4 0.40%
Public Assistance 16 6.90% 115 5.50%
Rescue 1 0.90% 7 0.60%
Structure Fire 5 2.10% 26 1.00%
Cooking 0 0.00% 9 0.10%
Vegetation Fire 2 0.40% 9 0.70%
Vehicle Fire 0 0.00% 5 0.10%
Refuse Fire 1 1.10% 33 1.40%
All Fires 8 3.60% 82 3.30%
Good Intent/Dispatched
& Cancelled Enroute 40 9.3% 206 11.9%
Fire Alarm Activation* 15 3.5% 133 7.7%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc. 1 of 1
SUBJECT: July 2025 Fire Department Activity Report
Operations Division:

The Fire Department’s Operations Division responded to 465 incidents in July 2025. There were 36 calls/incidents given or received in Mutual/Automatic Aid. The alarm types are broken down as follows:

Fire & Rescue Month YTD
Medical Aid (MA) 317 68.2% 932 67.30%
Traffic Collision (TC) 9 1.9% 30 2.20%
MA + TC 326 70.1% 962 69.50%
Hazardous Conditions 3 2.40% 6 0.70%
Hazardous Material 0 0.40% 4 0.40%
Public Assistance 30 6.90% 145 5.50%
Rescue 1 0.90% 8 0.60%
Structure Fire 3 2.10% 29 1.00%
Cooking 0 0.00% 9 0.10%
Vegetation Fire 1 0.40% 10 0.70%
Vehicle Fire 2 0.00% 7 0.10%
Refuse Fire 2 1.10% 35 1.40%
All Fires 8 3.60% 90 3.30%
Good Intent/Dispatched
& Cancelled Enroute 44 9.5% 250 13.4%
Fire Alarm Activation* 17 3.7% 150 8.1%
*Note: Includes accidental activation, burnt food, system malfunction, malicious, etc.

City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
E. Award Contract to LCR Earthworks & Engineering Corporation for Pavement Rehabilitation at Various Locations for $270,333.95 - CIP 25-125 (Public Works) [CC]
Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4E.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award a contract for the pavement rehabilitation project to LCR Earthwork & Engineering, Corp. of Jurupa Valley, CA in the amount of $270,333.95, subject to any revisions deemed necessary by the City Attorney, and authorize a contingency allocation of $27,000. City staff will provide inspection and project management.

BACKGROUND:

This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is a rehabilitation of pavement within various locations utilization Measure I and Bond Proceed funding. The project is expected to extend the useful pavement life 7-10 years. The locations are as approved with the Measure I Capital Improvement project list.

ANALYSIS:

Eight (8) bids were received and publicly opened on July 1, 2025. Bids ranged from a low of $270,333.95 to a high of $366,053.30 (see attached bid summary). The low bidder, LCR Earthwork & Engineering, Corp. of Jurupa Valley, CA has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects for the City. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate.  This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Additionally, staff recommends an allocation of ±10% of the construction amount ($27,000.00) for a contingency allocation.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Funding is available in Account Nos. 1265340-58500 and 1077300-58500.

Attachments
Bid Results_Pavement Rehab. CIP25-125 (2).pdf
Agreement_Pavement Rehab 2025_LCR.pdf
Pavement Rehabilitation CIP 25-125

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $40,000.00 $40,000.00 $20,000.00 $20,000.00 2 Traffic Control L.S. 1 $30,000.00 $30,000.00 $25,000.00 $25,000.00 3 Creak sealing L.S. 1 $40,000.00 $40,000.00 $8,000.00 $8,000.00 4 ARHM Pavement TON 545 $130.00 $70,850.00 $175.00 $95,375.00 5 Adjust MH to grade EA. 7 $800.00 $5,600.00 $1,500.00 $10,500.00 6 Adjust water valve to grade EA. 8 $75.00 $600.00 $900.00 $7,200.00 7 Colding Milling 0.1' Thick S.Y. 3,990 $3.00 $11,970.00 $8.00 $31,920.00 8 R&R Pavement S.F. 1,706 $12.00 $20,472.00 $20.00 $34,120.00 9 PCC Cross Gutter S.F. 598 $100.00 $59,800.00 $30.00 $17,940.00 10 Detail A24D, "STOP" and stop bar EA. 1 $400.00 $400.00 $262.00 $262.00 11 Detail A24E, 12" wide cross walk L.F. 481 $4.50 $2,164.50 $3.15 $1,515.15 12 R&R Traffic Signal Loops EA. 25 $450.00 $11,250.00 $700.00 $17,500.00 13 Detail 38A, 8" wide channelizing line L.F. 200 $1.00 $200.00 $1.31 $262.00 14 Detail 22, double yellow line L.F. 90 $1.50 $135.00 $1.57 $141.30 15 Detail A20B, 4" wide white solid line L.F. 220 $1.00 $220.00 $1.05 $231.00 16 Detail A24D, "BIKE LANE" EA. 2 $400.00 $800.00 $105.00 $210.00 17 Detail A24A, Right arrow EA. 2 $100.00 $200.00 $78.75 $157.50 Total $294,661.50 $270,333.95
Engineer's Estimate LCR Earthwork & Eng., Corp.

Pavement Rehabilitation CIP 25-125

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $19,806.65 $19,806.65 $42,500.00 $42,500.00 2 Traffic Control L.S. 1 $40,000.00 $40,000.00 $20,000.00 $20,000.00 3 Creak sealing L.S. 1 $10,000.00 $10,000.00 $8,000.00 $8,000.00 4 ARHM Pavement TON 545 $169.00 $92,105.00 $140.00 $76,300.00 5 Adjust MH to grade EA. 7 $1,000.00 $7,000.00 $300.00 $2,100.00 6 Adjust water valve to grade EA. 8 $500.00 $4,000.00 $100.00 $800.00 7 Colding Milling 0.1' Thick S.Y. 3,990 $8.00 $31,920.00 $15.40 $61,446.00 8 R&R Pavement S.F. 1,706 $13.00 $22,178.00 $12.00 $20,472.00 9 PCC Cross Gutter S.F. 598 $45.00 $26,910.00 $35.00 $20,930.00 10 Detail A24D, "STOP" and stop bar EA. 1 $955.00 $955.00 $315.00 $315.00 11 Detail A24E, 12" wide cross walk L.F. 481 $2.85 $1,370.85 $4.00 $1,924.00 12 R&R Traffic Signal Loops EA. 25 $525.00 $13,125.00 $1,050.00 $26,250.00 13 Detail 38A, 8" wide channelizing line L.F. 200 $3.15 $630.00 $2.00 $400.00 14 Detail 22, double yellow line L.F. 90 $5.55 $499.50 $2.50 $225.00 15 Detail A20B, 4" wide white solid line L.F. 220 $2.50 $550.00 $2.00 $440.00 16 Detail A24D, "BIKE LANE" EA. 2 $235.00 $470.00 $150.00 $300.00 17 Detail A24A, Right arrow EA. 2 $240.00 $480.00 $100.00 $200.00 Total $272,000.00 $282,602.00
Onyx Paving Co., Inc. Cortez Paving Inc.

Pavement Rehabilitation CIP 25-125
1 Mobilization L.S. 1 $9,000.00 $9,000.00 $32,000.00 $32,000.00 2 Traffic Control L.S. 1 $39,830.00 $39,830.00 $28,000.00 $28,000.00 3 Creak sealing L.S. 1 $8,404.00 $8,404.00 $8,100.00 $8,100.00 4 ARHM Pavement TON 545 $247.00 $134,615.00 $202.00 $110,090.00 5 Adjust MH to grade EA. 7 $1,300.00 $9,100.00 $1,650.00 $11,550.00 6 Adjust water valve to grade EA. 8 $50.00 $400.00 $110.00 $880.00 7 Colding Milling 0.1' Thick S.Y. 3,990 $8.50 $33,915.00 $11.00 $43,890.00 8 R&R Pavement S.F. 1,706 $12.00 $20,472.00 $8.50 $14,501.00 9 PCC Cross Gutter S.F. 598 $42.00 $25,116.00 $53.00 $31,694.00 10 Detail A24D, "STOP" and stop bar EA. 1 $250.00 $250.00 $264.00 $264.00 11 Detail A24E, 12" wide cross walk L.F. 481 $3.00 $1,443.00 $3.00 $1,443.00 12 R&R Traffic Signal Loops EA. 25 $500.00 $12,500.00 $522.00 $13,050.00 13 Detail 38A, 8" wide channelizing line L.F. 200 $1.25 $250.00 $1.30 $260.00 14 Detail 22, double yellow line L.F. 90 $1.50 $135.00 $1.60 $144.00 15 Detail A20B, 4" wide white solid line L.F. 220 $1.00 $220.00 $1.00 $220.00 16 Detail A24D, "BIKE LANE" EA. 2 $100.00 $200.00 $105.00 $210.00 17 Detail A24A, Right arrow EA. 2 $75.00 $150.00 $79.00 $158.00 Total $296,000.00 $296,454.00
Hardy & Harper All American Asphalt
Pavement Rehabilitation CIP 25-125
1 Mobilization L.S. 1 $62,400.80 $62,400.80 $40,000.00 $40,000.00 2 Traffic Control L.S. 1 $24,500.00 $24,500.00 $19,000.00 $19,000.00 3 Creak sealing L.S. 1 $9,600.00 $9,600.00 $10,000.00 $10,000.00 4 ARHM Pavement TON 545 $195.00 $106,275.00 $216.42 $117,948.90 5 Adjust MH to grade EA. 7 $1,600.00 $11,200.00 $1,650.00 $11,550.00 6 Adjust water valve to grade EA. 8 $266.00 $2,128.00 $400.00 $3,200.00 7 Colding Milling 0.1' Thick S.Y. 3,990 $7.70 $30,723.00 $9.36 $37,346.40 8 R&R Pavement S.F. 1,706 $15.70 $26,784.20 $21.00 $35,826.00 9 PCC Cross Gutter S.F. 598 $61.00 $36,478.00 $61.00 $36,478.00 10 Detail A24D, "STOP" and stop bar EA. 1 $250.00 $250.00 $300.00 $300.00 11 Detail A24E, 12" wide cross walk L.F. 481 $3.00 $1,443.00 $7.40 $3,559.40 12 R&R Traffic Signal Loops EA. 25 $495.00 $12,375.00 $540.00 $13,500.00 13 Detail 38A, 8" wide channelizing line L.F. 200 $1.25 $250.00 $4.44 $888.00 14 Detail 22, double yellow line L.F. 90 $1.50 $135.00 $3.33 $299.70 15 Detail A20B, 4" wide white solid line L.F. 220 $1.00 $220.00 $2.00 $440.00 16 Detail A24D, "BIKE LANE" EA. 2 $100.00 $200.00 $205.00 $410.00 17 Detail A24A, Right arrow EA. 2 $75.00 $150.00 $125.00 $250.00 Total $325,112.00 $330,996.40
Matich Corp. Copp Contracting Inc.

Pavement Rehabilitation CIP 25-125
1 Mobilization L.S. 1 $30,000.00 $30,000.00
2 Traffic Control L.S. 1 $40,000.00 $40,000.00
3 Creak sealing L.S. 1 $9,300.00 $9,300.00
4 ARHM Pavement TON 545 $255.00 $138,975.00
5 Adjust MH to grade EA. 7 $1,800.00 $12,600.00
6 Adjust water valve to grade EA. 8 $250.00 $2,000.00
7 Colding Milling 0.1' Thick S.Y. 3,990 $18.00 $71,820.00 8 R&R Pavement S.F. 1,706 $16.00 $27,296.00
9 PCC Cross Gutter S.F. 598 $28.00 $16,744.00
10 Detail A24D, "STOP" and stop bar EA. 1 $275.00 $275.00 11 Detail A24E, 12" wide cross walk L.F. 481 $3.30 $1,587.30 12 R&R Traffic Signal Loops EA. 25 $575.00 $14,375.00
13 Detail 38A, 8" wide channelizing line L.F. 200 $1.40 $280.00 14 Detail 22, double yellow line L.F. 90 $1.70 $153.00
15 Detail A20B, 4" wide white solid line L.F. 220 $1.10 $242.00 16 Detail A24D, "BIKE LANE" EA. 2 $120.00 $240.00
17 Detail A24A, Right arrow EA. 2 $83.00 $166.00
Total $366,053.30
Van Engineering
1 AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2025, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and , hereinafter called CONTRACTOR.

WITNESSETH, that the parties hereto do mutually agree as follows:

ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:

PAVEMENT REHABILITATION AT VARIOUS LOCATIONS
(CIP 25-125)
In accordance with the Specifications and Drawings therefore, to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefore, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.

ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation therefor, the price(s) named in the Bidding Schedule.

ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.
12th August
LCR Earthwork & Engineering, Corp.
2 IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY:

ATTEST:

BY: _________________________________________ SEAL
City Clerk
Contractor
BY:
(Signature)
(Title)
ATTEST:

BY:
(Signature)
(Title)
Phillip Dupper, Mayor
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
F. Award Contract to CT&T Concrete Paving, Inc. for Installation of Sidewalk, Driveway, and Curb & Gutter at Various Locations for $173,656.23 - CIP 25-129 (Public Works) [CC] Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4F.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award a contract for the installation of curb, gutter, sidewalks and driveways project to CT & T Concrete Paving, Inc. of Diamond Bar, CA in the amount of $173,656.23, subject to any revisions deemed necessary by the City Attorney, and authorize a contingency allocation of $26,000. City staff will provide inspection and project management.

BACKGROUND:

This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is removal and replacement of curb, gutter, sidewalks and driveways within various locations citywide utilization Measure I and CDBG funding. The locations are as approved with the Measure I Capital Improvement project list.

ANALYSIS:

Nine (9) bids were received and publicly opened on July 22, 2025. Bids ranged from a low of $173,656.23 to a high of $427,084.00 (see attached bid summary). The low bidder, CT & T Concrete Paving, Inc. of Diamond Bar, CA has been checked for references and found to be satisfactory. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate.  This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Additionally, due to the favorable bid price staff recommends an allocation of ±15% of the construction amount ($26,000.00) for a contingency allocation.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Funding is available in Account Nos. 1265340-58500 and 1325400-58500.

Attachments
Sidewalk, Driveway, and C&G 2025.pdf
Agreement_Sidewalks 2025_CT&T.pdf
Sidewalk, Driveway, and Curb & Gutter at Various Locations Bid Opening July 22, 2025 (CIP 25-129)

ITEM UNIT UNIT UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 R & R Sidewalk per Std. R-3.1 SF 10,157 18.00 182,826.00 13.25 134,580.25 14.50 147,276.50 2 R & R Curb & Gutter per Std. R-2.2 LF 342 100.00 34,200.00 82.61 28,252.62 92.00 31,464.00 3 R & R Driveway Approach per Std. R4.1 SF 596 30.00 17,880.00 18.16 10,823.36 24.00 14,304.00 TOTAL $234,906.00 $173,656.23 $193,044.50
Bid Opening July 22, 2025 (CIP 25-129)

ITEM UNIT UNIT UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 R & R Sidewalk per Std. R-3.1 SF 10,157 13.00 132,041.00 13.00 132,041.00 15.00 152,355.00 2 R & R Curb & Gutter per Std. R-2.2 LF 342 123.00 42,066.00 170.00 58,140.00 130.00 44,460.00 3 R & R Driveway Approach per Std. R4.1 SF 596 37.00 22,052.00 25.00 14,900.00 34.00 20,264.00 TOTAL $196,159.00 $205,081.00 $217,079.00
Gentry Gen. Eng., Inc.

City of Loma Linda
Engineering Estimate CT & T Concrete Paving, Inc. Hardy & Harper, Inc.

Carter Enterprises Group S & H Civilworks

Bid Opening July 22, 2025 (CIP 25-129)

ITEM UNIT UNIT UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 R & R Sidewalk per Std. R-3.1 SF 10,157 18.50 187,904.50 20.00 203,140.00 24.30 246,815.10 2 R & R Curb & Gutter per Std. R-2.2 LF 342 65.00 22,230.00 150.00 51,300.00 204.00 69,768.00 3 R & R Driveway Approach per Std. R4.1 SF 596 20.00 11,920.00 40.00 23,840.00 68.30 40,706.80 TOTAL $222,054.50 $278,280.00 $357,289.90
Bid Opening July 22, 2025 (CIP 25-129)

ITEM UNIT
NO. DESCRIPTION UNIT QUANTITY PRICE TOTAL
1 R & R Sidewalk per Std. R-3.1 SF 10,157 32.00 325,024.00 2 R & R Curb & Gutter per Std. R-2.2 LF 342 220.00 75,240.00 3 R & R Driveway Approach per Std. R4.1 SF 596 45.00 26,820.00 TOTAL $427,084.00
Van Engineering Kormex Construction, Inc. Crimson Marie Co.

We R Builders

AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2025, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and , hereinafter called CONTRACTOR.

WITNESSETH, that the parties hereto do mutually agree as follows:

ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:

INSTALLATION OF SIDEWALK, DRIVEWAY, AND CURB & GUTTER AT VARIOUS LOCATIONS (CIP 25-129)
In accordance with the Specifications and Drawings therefor, to furnish at his own expense all labor, materials, equipment, tools, and services necessary therefor, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.

ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation therefor, the price(s) named in the Bidding Schedule.

ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE IV: The Notice Inviting Bids, Construction Contract Labor Compliance Provisions (Attachment D), Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.

CT & T Concrete Paving, Inc.
12th August
IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY:

ATTEST:

BY: _________________________________________ SEAL
Lynette Arreola, City Clerk
Contractor
BY:
(Signature)
(Printed Name/Title)
ATTEST:

BY:
(Signature)
(Printed Name/Title)
Phillip Dupper, Mayor
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
G. Award Contract to Doug Martin Contracting Company for Pavement Rehabilitation by Slurry Seal Method at Various Locations for $247,282.53 - CIP 25-126 (Public Works) [CC] Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4G.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award the contract for pavement rehabilitation by slurry seal method at various locations to Doug Martin Contracting Company, Inc. of La Habra, CA in the amount of $247,282.53 and authorize a contingency allocation of $25,000. City staff will provide inspection and project management.

BACKGROUND:

This project is included in the approved Capital Improvement Program listed in the annual budget. Generally, this is pavement rehabilitation by slurry seal method at various locations utilizing Measure I funding.

ANALYSIS:

Six (6) bids were received and publicly opened on September17, 2024. Bids ranged from a low of $247,282.53 to a high of $307,223.00 (see attached bid summary). The low bidder, Doug Martin Contracting Company, Inc. of La Habra, CA, has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects. It is not unusual for a project to change the quantities of work or the scope of work as field conditions dictate.  This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Staff recommends an allocation of ±10% of the construction amount ($25,000.00) for a contingency allocation.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Funding is available in Account No. 1265340-58500, Measure I.

Attachments
Bid Results - Pavement Rehab by Slurry Seal 2025 CIP25-126.pdf Agreement - Slurry Seal 2025.pdf
City of Loma Linda
Pavement Rehab by Slurry Seal 2025 CIP 25-126

DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $10,000.00 $10,000.00 $1,500.00 $1,500.00 $8,500.00 $8,500.00 2 Traffic Control L.S. 1 $8,000.00 $8,000.00 $7,600.00 $7,600.00 $16,500.00 $16,500.00 3 Crack Sealing L.S. 1 $20,000.00 $20,000.00 $38,900.00 $38,900.00 $40,500.00 $40,500.00 4 Slurry Seal Type II TON 692 $250.00 $173,000.00 $245.00 $169,540.00 $219.50 $151,894.00 5 R&R Detail 22, Double yellow line L.F. 1,923 $3.00 $5,769.00 $2.55 $4,903.65 $2.60 $4,999.80 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 11 $500.00 $5,500.00 $377.00 $4,147.00 $390.00 $4,290.00 7 R&R Detail A24F, 6' Wide Yellow cross walk EA. 1 $800.00 $800.00 $955.00 $955.00 $988.00 $988.00 8 R&R Detail A24D, "STOP" EA. 3 $350.00 $1,050.00 $377.00 $1,131.00 $390.00 $1,170.00 9 Strip Detail A24D "SLOW SCHOOL XING" EA. 1 $1,000.00 $1,000.00 $977.00 $977.00 $1,014.00 $1,014.00 10 R&R Detail A24E, 12" White cross walk L.F. 510 $6.00 $3,060.00 $4.30 $2,193.00 $4.40 $2,244.00 11 R&R Detail 38A, 8" White Channelizing Line L.F. 378 $1.00 $378.00 $2.80 $1,058.40 $2.90 $1,096.20 12 R&R Detail A20B, 4" White Solid Line L.F. 1,874 $1.00 $1,874.00 $2.02 $3,785.48 $2.10 $3,935.40 13 R&R Detail A24D, "BIKE LANE" EA. 6 $400.00 $2,400.00 $182.00 $1,092.00 $187.20 $1,123.20 14 R&R Detail A24C, Bike Lane Symbol
W/Person EA. 1 $400.00 $400.00 $200.00 $200.00 $202.80 $202.80 15 R&R Detail, A24D, "PED XING" EA. 2 $400.00 $800.00 $605.00 $1,210.00 $624.00 $1,248.00 16 R&R MUTCD Figure 3B-21(CA), Parking
Space Marking EA. 27 $5.00 $135.00 $65.00 $1,755.00 $64.45 $1,740.15 17 R&R Detail A24A, Left Turn Arrow EA. 2 $150.00 $300.00 $202.00 $404.00 $208.00 $416.00 18 R&R Detail A24A, Turn-Through Arrow EA. 2 $150.00 $300.00 $252.00 $504.00 $260.00 $520.00 19 R&R Detail A24D, "STOP AHEAD" EA. 1 $400.00 $400.00 $755.00 $755.00 $780.00 $780.00 20 R&R 4"X19' White Line (2 Coats of Water
Base Paint) EA. 39 $20.00 $780.00 $57.00 $2,223.00 $57.20 $2,230.80 21 R&R 4"X19' Blue Line (2 Coats of Water
Base Paint) EA. 1 $25.00 $25.00 $57.00 $57.00 $57.20 $57.20 22 R&R 4"X9' White Line (2 Coats of Water
Base Paint) EA. 6 $20.00 $120.00 $57.00 $342.00 $57.20 $343.20 23 R&R Detail A24C, Disabled Parking Symbol
(2 Coats of Water Based Paint) EA. 2 $200.00 $400.00 $605.00 $1,210.00 $624.00 $1,248.00 24 R&R 5'X19' Blue Hatched Lines (2 Coats of
Water Base Paint) EA. 1 $100.00 $100.00 $280.00 $280.00 $286.00 $286.00 25 R&R White Hatched Lines (2 Coats of Water
Base Paint) EA. 2 $200.00 $400.00 $280.00 $560.00 $286.00 $572.00 TOTAL $236,991.00 $247,282.53 $247,898.75
Engineer's Estimate Doug Martin Contracting Co. Pavement Coatings Co I:\Public Works Admin\BID RESULTS\2025\Pavement Rehab by Slurry Seal 2025 CIP25-126 City of Loma Linda
Pavement Rehab by Slurry Seal 2025 CIP 25-126

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization L.S. 1 $11,350.00 $11,350.00 $14,000.00 $14,000.00 $12,500.00 $12,500.00 2 Traffic Control L.S. 1 $13,750.00 $13,750.00 $25,000.00 $25,000.00 $10,200.00 $10,200.00 3 Crack Sealing L.S. 1 $41,027.50 $41,027.50 $44,626.00 $44,626.00 $61,080.00 $61,080.00 4 Slurry Seal Type II TON 692 $227.28 $157,277.76 $252.00 $174,384.00 $268.14 $185,552.88 5 R&R Detail 22, Double yellow line L.F. 1,923 $2.75 $5,288.25 $2.65 $5,095.95 $2.75 $5,288.25 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 11 $412.50 $4,537.50 $395.00 $4,345.00 $412.00 $4,532.00 7 R&R Detail A24F, 6' Wide Yellow cross walk EA. 1 $1,045.00 $1,045.00 $1,000.00 $1,000.00 $1,045.00 $1,045.00 8 R&R Detail A24D, "STOP" EA. 3 $412.50 $1,237.50 $395.00 $1,185.00 $412.00 $1,236.00 9 Strip Detail A24D "SLOW SCHOOL XING" EA. 1 $1,072.50 $1,072.50 $1,025.00 $1,025.00 $1,045.00 $1,045.00 10 R&R Detail A24E, 12" White cross walk L.F. 510 $4.68 $2,386.80 $4.50 $2,295.00 $4.68 $2,386.80 11 R&R Detail 38A, 8" White Channelizing Line L.F. 378 $3.02 $1,141.56 $2.90 $1,096.20 $3.00 $1,134.00 12 R&R Detail A20B, 4" White Solid Line L.F. 1,874 $2.20 $4,122.80 $2.10 $3,935.40 $2.20 $4,122.80 13 R&R Detail A24D, "BIKE LANE" EA. 6 $198.00 $1,188.00 $190.00 $1,140.00 $198.00 $1,188.00 14 R&R Detail A24C, Bike Lane Symbol
W/Person EA. 1 $214.50 $214.50 $205.00 $205.00 $214.00 $214.00 15 R&R Detail, A24D, "PED XING" EA. 2 $660.00 $1,320.00 $635.00 $1,270.00 $660.00 $1,320.00 16 R&R MUTCD Figure 3B-21(CA), Parking
Space Marking EA. 27 $68.20 $1,841.40 $65.00 $1,755.00 $68.00 $1,836.00 17 R&R Detail A24A, Left Turn Arrow EA. 2 $220.00 $440.00 $215.00 $430.00 $220.00 $440.00 18 R&R Detail A24A, Turn-Through Arrow EA. 2 $275.00 $550.00 $265.00 $530.00 $275.00 $550.00 19 R&R Detail A24D, "STOP AHEAD" EA. 1 $825.00 $825.00 $795.00 $795.00 $825.00 $825.00 20 R&R 4"X19' White Line (2 Coats of Water
Base Paint) EA. 39 $60.50 $2,359.50 $59.00 $2,301.00 $60.00 $2,340.00 21 R&R 4"X19' Blue Line (2 Coats of Water
Base Paint) EA. 1 $60.50 $60.50 $59.00 $59.00 $60.00 $60.00 22 R&R 4"X9' White Line (2 Coats of Water
Base Paint) EA. 6 $60.50 $363.00 $59.00 $354.00 $60.00 $360.00 23 R&R Detail A24C, Disabled Parking Symbol
(2 Coats of Water Based Paint) EA. 2 $660.00 $1,320.00 $635.00 $1,270.00 $660.00 $1,320.00 24 R&R 5'X19' Blue Hatched Lines (2 Coats of
Water Base Paint) EA. 1 $302.50 $302.50 $290.00 $290.00 $302.00 $302.00 25 R&R White Hatched Lines (2 Coats of Water
Base Paint) EA. 2 $302.50 $605.00 $290.00 $580.00 $302.00 $604.00 TOTAL $255,626.57 $288,966.55 $301,481.73
American Asphalt South, Inc. Union Pavement Services Roy Allan Slurry Seal Inc.

I:\Public Works Admin\BID RESULTS\2025\Pavement Rehab by Slurry Seal 2025 CIP25-126 City of Loma Linda
Pavement Rehab by Slurry Seal 2025 CIP 25-126

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
1 Mobilization L.S. 1 $22,000.00 $22,000.00
2 Traffic Control L.S. 1 $3,450.00 $3,450.00
3 Crack Sealing L.S. 1 $37,000.00 $37,000.00
4 Slurry Seal Type II TON 692 $310.00 $214,520.00
5 R&R Detail 22, Double yellow line L.F. 1,923 $3.00 $5,769.00 6 R&R Detail 24D, "STOP" legend/ Stop bar EA. 11 $375.00 $4,125.00 7 R&R Detail A24F, 6' Wide Yellow cross walk EA. 1 $950.00 $950.00 8 R&R Detail A24D, "STOP" EA. 3 $375.00 $1,125.00
9 Strip Detail A24D "SLOW SCHOOL XING" EA. 1 $975.00 $975.00 10 R&R Detail A24E, 12" White cross walk L.F. 510 $4.25 $2,167.50 11 R&R Detail 38A, 8" White Channelizing Line L.F. 378 $2.75 $1,039.50 12 R&R Detail A20B, 4" White Solid Line L.F. 1,874 $2.00 $3,748.00 13 R&R Detail A24D, "BIKE LANE" EA. 6 $180.00 $1,080.00 14 R&R Detail A24C, Bike Lane Symbol
W/Person EA. 1 $195.00 $195.00
15 R&R Detail, A24D, "PED XING" EA. 2 $600.00 $1,200.00 16 R&R MUTCD Figure 3B-21(CA), Parking
Space Marking EA. 27 $62.00 $1,674.00
17 R&R Detail A24A, Left Turn Arrow EA. 2 $200.00 $400.00 18 R&R Detail A24A, Turn-Through Arrow EA. 2 $250.00 $500.00 19 R&R Detail A24D, "STOP AHEAD" EA. 1 $750.00 $750.00
20 R&R 4"X19' White Line (2 Coats of Water
Base Paint) EA. 39 $55.00 $2,145.00
21 R&R 4"X19' Blue Line (2 Coats of Water
Base Paint) EA. 1 $55.00 $55.00
22 R&R 4"X9' White Line (2 Coats of Water
Base Paint) EA. 6 $55.00 $330.00
23 R&R Detail A24C, Disabled Parking Symbol
(2 Coats of Water Based Paint) EA. 2 $600.00 $1,200.00
24 R&R 5'X19' Blue Hatched Lines (2 Coats of
Water Base Paint) EA. 1 $275.00 $275.00
25 R&R White Hatched Lines (2 Coats of Water
Base Paint) EA. 2 $275.00 $550.00
TOTAL $307,223.00
All American Asphalt
I:\Public Works Admin\BID RESULTS\2025\Pavement Rehab by Slurry Seal 2025 CIP25-126

AGREEMENT
THIS AGREEMENT, made and entered into this 12th day of August, 2025, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and Doug Martin Contracting Co., Inc., hereinafter called CONTRACTOR.

WITNESSETH, that the parties hereto do mutually agree as follows:

ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:

PAVEMENT REHABILITATION BY SLURRY SEAL METHOD
AT VARIOUS LOCATIONS (FY 2025) CIP 25-126
In accordance with the Specifications and Drawings there for, to furnish at his own expense all labor, materials, equipment, tools, and services necessary there for, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.

ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation there for, the price(s) named in the Bidding Schedule.

ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY:

ATTEST:

BY: SEAL
City Clerk
Contractor
BY:
(Signature)
(Title)
ATTEST:

BY:
(Signature)
(Title)
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
H. Award Contract to Mike Roquet Construction Inc. for Pavement Rehabilitation by Application of Bio-Based Pavement Preservation Product at Anderson St. and Barton Rd. for Fiscal Year 2025-26 for $233,313.00 - CIP 25- 128 (Public Works) [CC]
Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4H.

To
City Council
From
Jeff Peterson, Associate Engineer
Via
T Jarb Thaipejr, City Manager
RECOMMENDATION:

It is recommended that the City Council award a contract in the amount of $233,312.00 to Mike Roquet Construction Inc. of Highland, CA for the subject construction and approve a contingency amount of $23,000.00 (±10%).

BACKGROUND:

City staff constantly monitors infrastructure for safety concerns, signs of aging and amenity improvements. The project is to apply a rejuvenating agent to the road surface to extend the service life of the pavement. This process has been approved under a 3 phase successful pilot program.

ANALYSIS:

Staff continues to research and analyze various products that are made available for our pavement maintenance program. This product reportedly combines rejuvenating benefits of sealing to a depth of a 1” overlay. With a periodic application every 3-5 years the more expensive overlay process may be postponed for up to 20 years.

However, the application must be made prior to damage (cracking) occurring.

Three (3) bids were received and publicly opened on August 5, 2025. Bids ranged from a low of $233,312.00 to a high of $253,880.00 (see attached bid summary). The low bidder, Mike Roquet Construction Inc. of Highland, CA, has been checked for references and found to be satisfactory. This contractor has performed satisfactorily on similar projects. It is not unusual for a construction project to experience the need to add or reduce the quantities of work items or the scope of work as field conditions dictate.  This is generally caused by unforeseen circumstances or work needed to maintain the integrity of the project. Therefore, Staff recommends an allocation of $25,00 (±10%) for such circumstances.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Funding is available in Account No. 1077300-58500, RMRA.

Attachments
Bid Results - Pavement Rehab by Replay CIP25-128.pdf
Agreement - RePlay 2025.pdf
City of Loma Linda
Pavement Rehab by Replay 2025 CIP 25-128

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL 1 Mobilization and Traffic Control L.S. 1 $15,000.00 $15,000.00 $32,852.00 $32,852.00 $35,000.00 $35,000.00 2 Replay S.F. 616,800 $0.30 $185,040.00 $0.33 $200,460.00 $0.34 $209,712.00 TOTAL $200,040.00 $233,312.00 $244,712.00
Pavement Rehab by Replay 2025 CIP 25-128

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL
1 Mobilization and Traffic Control L.S. 1 $38,000.00 $38,000.00 2 Replay S.F. 616,800 $0.35 $215,880.00
TOTAL $253,880.00
Engineer's Estimate Mike Roquet Construction Inc. BioDave Services Johnston Gen. Eng.

I:\Public Works Admin\BID RESULTS\2025\Pavement Rehab by Replay CIP25-128

AGREEMENT
THIS AGREEMENT, made and entered into this 12th day of August, 2025, by and between THE CITY OF LOMA LINDA, A MUNICIPAL CORPORATION, hereinafter called City, and Mike Roquet Construction Inc., hereinafter called CONTRACTOR.

WITNESSETH, that the parties hereto do mutually agree as follows:

ARTICLE I: For and in consideration of the payments and agreements hereinafter mentioned to be made and performed by said City, said Contractor agrees with said City to perform and complete in a workmanlike manner all work required under the Project Specifications entitled:

PAVEMENT REHABILITATION BY APPLICATION OF BIOBASED PAVEMENT PRESERVATION PRODUCT (REPLAY) AT ANDERSON STREET AND BARTON ROAD (FY 2025)
CIP 25-128
In accordance with the Specifications and Drawings there for, to furnish at his own expense all labor, materials, equipment, tools, and services necessary there for, except such materials, equipment, and services as may be stipulated in said Specifications to be furnished by said City, and to do everything required by this Agreement and the said Specifications and Drawings.

ARTICLE II: For furnishing all said labor, materials, equipment, tools, and services, furnishing and removing all plant, temporary structures, tools, and equipment, and doing everything required by this Agreement and the said Specifications and Drawings; also for all loss and damage arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties which may arise during the prosecution of the work until its acceptance by said City, and for all risks of every description connected with the work; also for all expenses resulting from the suspension or discontinuance of work, except as in the said Specifications are expressly stipulated to be borne by said City; and for completing the work in accordance with the requirements of said Specifications and Drawings, said City will pay and said Contractor shall receive, in full compensation there for, the price(s) named in the Bidding Schedule.

ARTICLE III: The City hereby employs said Contractor to perform the work according to the terms of this Agreement for the above mentioned price(s), and agrees to pay the same at the time, in the manner, and upon the conditions stipulated in the said Specifications; and the said parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE IV: The Notice Inviting Bids, Instructions to Bidders, proposal, Certificate of Non Discrimination by Contractors, Noncollusion Affidavits, Specifications, Drawings, and all addenda issued by the City with respect to the foregoing prior to the opening of bids, are hereby incorporated in and made part of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this contract to be executed the day and year first above written.

THE CITY OF LOMA LINDA, CALIFORNIA
(CITY)
BY:

ATTEST:

BY: SEAL
City Clerk
Contractor
BY:
(Signature)
(Title)
ATTEST:

BY:
(Signature)
(Title)
City of Loma Linda
Regular City Council, Housing Authority, and Successor
Agency Joint Meeting Staff Report
I. Approve Contract with Willdan Engineering to Deliver Code Enforcement Program Analysis, Development, Implementation, Training, and Preparation of a Policy and Procedures Manual in an Amount Not to Exceed of $21,00 (Fire) [CC]
Meeting
Tuesday, August 12, 2025, 7:00 PM
Agenda Group
Consent Calendar Item: 4I.

To
City Council
From
Dan Harker, Fire Chief
Via
Tom Ingalls, Fire Marshal
RECOMMENDATION:

It is recommended that the City Council:

1. Approve the contract agreement with Willdan Engineering for Code Enforcement Program Analysis, Development, Implementation, Training, and Preparation of a Policy and Procedures Manual in an amount not to exceed of $21,000, subject to any revisions deemed necessary by the City Attorney;

2. Authorize the City Manager or his designee to execute all necessary documents.

BACKGROUND:

The City of Loma Linda recognizes the critical importance of an effective and efficient Code Enforcement program to maintain public safety, health, and quality of life for its residents. To support this goal, a comprehensive project has been initiated to analyze, develop, and enhance the current Code Enforcement operations. This effort aims to identify areas for improvement through detailed review and assessment of existing administrative policies, procedures, and legal frameworks. The project will also focus on integrating innovative technology solutions to increase operational efficiency and communication. Additionally, a new policies and procedures manual will be developed, including a dedicated section on Officer Safety, in compliance with SB 296. The collaboration with Willdan staff, in coordination with the Fire Marshal, ensures that the enhancements will align with legal standards and best practices, ultimately providing a more effective and transparent Code Enforcement program that supports the well-being of the community.

ANALYSIS:

A key component of the project is the development of a new policies and procedures manual, which will be comprehensive and aligned with legal requirements and best practices, including a dedicated section on Officer Safety in accordance with SB 296. The final deliverable will include a presentation and review of this manual with staff to ensure understanding and smooth implementation.

The project also emphasizes capacity building through a targeted training phase. A Senior Code Enforcement Officer will provide four weeks of on-site training (24 hours per week), including ride-alongs with the City’s Code Enforcement staff. This mentorship will cover case management, professional conduct, report writing, issuance of notices, and other enforcement-related activities, thereby enhancing staff expertise and operational consistency.

This collaborative effort, executed in coordination with the Fire Marshal, ensures that the enhancements will align with legal standards and best practices, ultimately resulting in a more effective, transparent, and communityfocused Code Enforcement program that supports the health, safety, and well-being of all residents.

ENVIRONMENTAL IMPACT:

N/A
FINANCIAL IMPACT:

Total project not to exceed $21,000. Project will be funded by salary and benefits saving and paid out of Expenditure Account #0012050-51820 (Code Enforcement - Professional Services).

Attachments
Letter Proposal - City of Loma Linda.Updated Proposal.pdf Willdan Service Agreement 2025

SERVICE AGREEMENT
THIS AGREEMENT is made and entered into this day of 2025, by and between THE CITY OF LOMA LINDA, a Municipal Corporation (hereinafter referred to as "CITY") and , a California Corporation/a Partnership/a Sole Proprietor, (hereinafter referred to as "CONTRACTOR").

A. RECITALS

1. City has heretofore requested of CONTACTOR the performance of services with respect to _______________________________________________________ (PROJECT” hereinafter);

2. CONTRACTOR has now submitted its proposal for the performance of such services;

3. CITY desires to retain CONTRACTOR to perform the services necessary to render advice and assistance to CITY relating to the PROJECT;

4. CONTRACTOR represents that it is qualified to perform such services and is willing to perform such services as hereinafter defined.

NOW, THEREFORE, IT IS AGREED by and between CITY and CONTRACTOR as follows:

B. AGREEMENT

1. Definitions: The following definitions shall apply to the following terms, except where the context of this Agreement otherwise requires:
a. PROJECT: The preparation of all of the necessary documents, and reports with respect to the Scope of Services described herein and hereto, and made a part hereof; b. SCOPE OF SERVICES: Such services as are necessary to be performed by CONTRACTOR in order to complete the WORK as set forth herein in Exhibit “A” attached hereto and incorporated herein by reference;

2. CONTRACTOR agrees as follows:
a. CONTRACTOR shall forthwith undertake and complete the PROJECT in accordance herein specified and applicable with Federal, State and CITY statutes, regulations, ordinances and guidelines, all to the reasonable satisfaction of the CITY. b. CONTRACTOR shall at CONTRACTOR'S sole cost and expense, secure and hire such other persons as may, in the opinion of CONTRACTOR, be necessary to comply with the terms of this Agreement. In the event any such other persons are retained by CONTRACTOR, CONTRACTOR hereby warrants that such other persons shall be fully qualified to perform services required hereunder.

Code Enforcement Program Analysis, Development, Implementation, Training, and Preparation of a Policy and Procedures Manual
12th August
Willdan Engineering
Service Contract

c. CONTRACTOR shall, at CONTRACTOR'S sole cost and expense, secure the required issuance of a City Business License as a condition precedent to being engaged as a CONTRACTOR within the CITY.

3. CITY agrees as follows:
a. To pay to CONTRACTOR a maximum sum of that amount set forth in Exhibit “B” hereto.

This sum shall cover the cost of all direct and indirect costs or fees, including the work of employees and consultants of CONTRACTOR. Payment to CONTRACTOR, by CITY, shall be made in accordance with the provisions of Exhibit “B”.
b. Optional Services: Payments for additional services requested, in writing, by CITY, and not included in the Scope of Services, shall be paid on a compensation basis in accordance with the compensation rates set forth in Exhibit “B”. Charges for additional services shall be invoiced on a monthly basis and shall be paid by CITY within 30 days after said invoices are received by CITY.

4. CITY agrees to provide to CONTRACTOR:
a. Information and assistance in the Scope of Services, hereto; b. Copies of information, if available, which CONTRACTOR considers necessary in order to complete the Project;
c. Such information as is generally available from CITY files applicable to the Project; d. Assistance, if necessary, in obtaining information from other governmental agencies and/or private parties. However, it shall be CONTRACTOR'S responsibility to make all initial contact with respect to the gathering of such information.

5. Ownership of Documents: All documents, data, studies, photographs and reports prepared by CONTRACTOR pursuant to this Agreement shall be considered the property of the CITY and, upon payment for services performed by CONTRACTOR, such documents and other identified materials shall be delivered to CITY by CONTRACTOR. CONTRACTOR may, however, make and retain such copies of said documents and materials as CONTRACTOR may desire.

6. Termination: This Agreement may be terminated by CITY upon the giving of written "Notice of Termination" to CONTRACTOR at least ten (10) days prior to the date of termination specified in said Notice. In the event this Agreement is so terminated, CONTRACTOR shall be compensated at CONTRACTOR'S applicable hourly rates as set forth in Bid Schedule, on a pro rata basis with respect to the percentage of the PROJECT completed as of the date of termination.

CONTRACTOR shall provide to CITY any and all documents, studies, photographs and reports, whether in draft or final form, prepared by CONTRACTOR as of the date of termination.

CONTRACTOR may not terminate this Agreement except for cause.

7. Notices and Designated Representatives: Any and all notices, demands, invoices and written communications between the parties hereto shall be addressed as set forth in the Paragraph 7. The below-named individuals, furthermore, shall be those persons primarily responsible for the performance by the parties under this Agreement:

Service Contract

8. Definition of Contract Period: The Contract shall be in force from , until .

Payments for the items in the Bidding Schedule shall be prorated for the portion of the year during which the work is performed.

CITY: CITY OF LOMA LINDA
Name: T. JARB THAIPEJR, P.E.

Title: CITY MANAGER
Address: 25541 BARTON ROAD, LOMA LINDA, CA 92354
CONTRACTOR:

Name:

Title:

Address:

Any such notices, demands, invoices or written communications, by mail, shall be deemed to have been received by the addressee forth-eight (48) hours after deposit thereof in the United States Mail, postage prepaid, and property addressed as set forth above.

9. Insurance:
a) Type of /Required Coverages
Without limiting the indemnity provisions of the Contract, the Contractor shall procure and maintain in full force and effect during the term of the Contract, the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so. (1) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office “occurrence” form CG 00 01, with minimum limits of at least $1,000,000 per occurrence for bodily injury, personal injury and property damage, and $2,000,000 aggregate total bodily injury, personal injury and property damage. Commercial General Liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.

Products-Completed Operations: Contractor shall procure and submit to City evidence of insurance for a period of at least three (3) years from the time that all work under this Contract is completed.
(2) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering “Any Auto” (Symbol 1), including owned, non-owned and hired autos, or the exact equivalent, with minimum limits of $1,000,000 for bodily injury and property damage, each accident. If Contractor owns no vehicles, auto liability coverage may be provided by means of a non-owned and hired auto endorsement to the general liability policy. Automobile liability insurance and endorsements shall be kept in force at all times during the performance of this Agreement.

Willdan Engineering
650 E. Hospitality Lane, Suite 250
San Bernardino, CA 92408-3317
Albert Brady
Chief Business Officer
Service Contract

(3) Workers’ Compensation: Workers’ Compensation Insurance, as required by the State of California and Employer’s Liability Insurance with a limit of not less than $1,000,000 each accident for bodily injury and $1,000,000 each employee for bodily injury by disease.
b) Endorsements
Insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. 1) The insurance coverages required by Section (a)(1) Commercial General Liability; and (a)(2) Automobile Liability Insurance shall contain the following provisions or be endorsed to provide the following:

Additional Insured: The City, its elected officials, officers, employees, volunteers, boards, agents and representatives shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Contract. Coverage for the additional insureds shall apply to the fullest extent permitted by law.

Additional Insured Endorsements shall not:

1. Be limited to “Ongoing Operations”

2. Exclude “Contractual Liability”

3. Restrict coverage to the “Sole” liability of contractor

4. Exclude “Third-Party-Over Actions”

5. Contain any other exclusion contrary to the Contract) Primary Insurance: This insurance shall be primary and any other insurance whether primary, excess, umbrella or contingent insurance, including deductible, or self-insurance available to the insureds added by endorsement shall be in excess of and shall not contribute with this insurance.
2) The policy or policies of insurance required by Section (a)(3) Workers’ Compensation shall be endorsed, as follows:

Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the indemnified parties.
c) Notice of Cancellation
Required insurance policies shall not be cancelled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium.
d) Waiver of Subrogation
Required insurance coverages shall not prohibit Contractor from waiving the right of subrogation prior to a loss. Contractor shall waive all rights of subrogation against the indemnified parties and Policies shall contain or be endorsed to contain such a provision.

Service Contract

e) Evidence of Insurance
The Contractor, concurrently with the execution of the contract, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates and endorsements on forms approved by the City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. f) Deductible or Self-Insured Retention
Any deductible or self-insured retention must be approved in writing by the City and shall protect the indemnified parties in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention. g) Contractual Liability
The coverage provided shall apply to the obligations assumed by the Contractor under the indemnity provisions of this contract.
h) Failure to Maintain Coverage
Contractor agrees to suspend and cease all operations hereunder during such period of time as the required insurance coverage is not in effect and evidence of insurance has not been furnished to the City. The City shall have the right to withhold any payment due Contractor until Contractor has fully complied with the insurance provisions of this Contract. In addition, the City may either immediately terminate this Agreement or, if insurance is available at a reasonable cost, City may take out the necessary insurance and pay, at Contractor’s expense, the premium thereon.

In the event that the Contractor’s operations are suspended for failure to maintain required insurance coverage, the Contractor shall not be entitled to an extension of time for completion of the Work because of production lost during suspension. i) Acceptability of Insurers
Each such policy shall be from a company or companies with a current A.M. Best’s rating of no less than A:VII and authorized to do business in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. Any other rating must be approved in writing in accordance with the City.

Service Contract

j) Claims Made Policies
If coverage is written on a claims-made basis, the retroactive date on such insurance and all subsequent insurance shall coincide or precede the effective date of the initial Contractor’s Contract with the City and continuous coverage shall be maintained or an extended reporting period shall be exercised for a period of at least three (3) years from termination or expiration of this Contract.

Upon expiration or termination of coverage of required insurance, Contractor shall procure and submit to City evidence of “tail” coverage or an extended reporting coverage period endorsement for the period of at least three (3) years from the time that all work under this contract is completed.
k) Insurance for Subcontractors
Contractor shall be responsible for causing Subcontractors to purchase the same types and limits of insurance in compliance with the terms of this Contract/Agreement, including adding the City as an Additional Insured to the Subcontractor’s policies.

10. Indemnification:
a) Defense, Indemnity and Hold Harmless. Contractor shall defend, indemnify and hold harmless the City, its present and former officers, directors, employees, agents, volunteers, mayor, staff, boards, committee and representatives, as broadly interpreted (collectively, the “Indemnified Parties”), of and from all claims, suits, demands, obligations, losses damages, sums or any other matters, threatened or presently asserted, including but not limited to all legal fees, costs of defense and litigation expenses (including legal fees, expert fees and any other costs or fees, including those of adverse parties imposed on or sought against the Indemnified Parties), arising directly or indirectly out of any liability or claim of loss or liability for personal injury, bodily injury to persons, contractual liability, errors or omissions, breach, failure to perform, damage to or loss of property, or any other loss, damage, injury or other claim of any kind or nature arising out of the work to be performed by Contractor herein, caused by or arising out of the negligent acts or omissions, or intentional misconduct or other actions, omissions or conduct of Contractor, including its subcontractors, employees, agents and other persons or entities performing work for Contractor. Limitations on Scope of Indemnity are referred to below (f).
b) Contractual Indemnity. To the fullest extent permitted under California law, Contractor shall contractually indemnify, defend and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses, amounts for good faith settlement, or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees and costs), arising out of or related to, in whole or in part, the performance of this Agreement by Contractor or by any individual or entity for which Consultant is legally liable, including but not limited to Contractor’s officers, agents, independent contractors, subcontractors or affiliated or related entities and/or its or their employees, agents and representatives, including all negligent acts or omissions, or intentional misconduct or other actions, omissions to act or conduct of Contractor, including its subcontractors, employees, agents and other persons or entities performing work for Contractor. Indemnification shall include any claim that Contractor or Service Contract