Agenda — Lomita City Council, November 1, 2022 (part 2 of 2)

coordinates collaboration between departments, and sends correspondence on behalf of an officer or the department.
 Sets up and records council meetings both online and in person; assists with any technical difficulties with computers, printers, video and audio recording software, and other related equipment.  Maintains calendars and makes meeting arrangements; schedules meetings between City staff and other groups or organizations; arranges for necessary set-up of equipment and materials at meetings; prepares and coordinates travel and training requests; confirms travel arrangements for conferences and business trips; tracks training attendance and completion; compiles expense reports and prepares staff reports; performs a variety of office support duties such as ordering and maintaining office and other related supplies and screening calls, visitors, and incoming mail and email correspondence.  Performs various budget and accounting support work for assigned department, such as monitoring budgets, purchase orders, and account balances; generates purchase orders; processes, assigns account codes, and audits reimbursements, payment vouchers, check requests, and invoices in accordance with City policies and procedures; assists department management and staff in preparation of annual budget documents.
 Serves as an administrator for assigned department information systems and databases, as directed, including setting up and generating reports, setting up files, folders, and views, updating and maintaining access rights to users and user groups, and participating in business and system process design and updates.
 Organizes and maintains accurate and detailed databases, electronic and physical files, and records; verifies accuracy of information, researches discrepancies, and records information; ensures compliance with established records retention schedules including archiving, scanning, and destruction of files.
 Researches, summarizes, and interprets data from various sources and prepares a variety of reports according to established procedures and practices.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
 Operations, services, programs, policies, procedures, and processes of the department to which the position is assigned.
 Organization and function of public agencies, including the role of an elected governing board and appointed boards and commissions.
 Business correspondence writing and the standard format for reports, correspondence, agendas, and related documents.
 Methods of preparing and processing various records, reports, forms, and other documents specific to assigned department.
 Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
 Business arithmetic and basic statistical techniques.  Principles and practices of data collection and record-keeping.  Audio and video technology to effectively operate equipment and troubleshoot any issues.  New and emerging social media features to maximize benefit and work around any new implementations/restrictions.

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Management Assistant

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 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Perform varied and responsible administrative and secretarial support work, requiring the use of independent judgment and discretion, with accuracy and speed.  Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
 Compose clear and concise reports, correspondence, policies, procedures, and other written materials independently or from brief instructions.
 Prepare and process various records, reports, forms, and other documents specific to assigned department.
 Perform accurate mathematical and statistical computations.  Establish and maintain a variety of filing, record-keeping, and tracking systems.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
 Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.  Effectively use computer systems, software applications relevant to work performed, databases, and modern business equipment to perform a variety of work tasks.  Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in business or public administration, finance, or a related field.

Experience:
 None. Administrative, secretarial, clerical, and media relations experience involving frequent public contact is highly desirable.

Licenses and Certifications:
 Possession of a valid California Driver’s License, to be maintained throughout employment.

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Management Assistant

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PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing and walking between work areas are required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may work in the field and may be exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, vibration, chemicals, mechanical and/or electrical hazards, hazardous physical substances and fumes, dust, and air contaminants.

WORKING CONDITIONS
May be required to work occasional evenings and weekends for Council or Committee meetings and/or special events.

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April 2022
FLSA: Non-Exempt

OFFICE ASSISTANT

DEFINITION
Under general supervision, performs a variety of general office clerical work in an assigned department including answering phones, processing mail, and composing and filing documents and records; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing general office clerical duties in support of an assigned department. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
➢ Answers and replies to incoming telephone calls, voice mail messages, and e-mails; provides information and answers questions; addresses issues and concerns from members of the public, vendors, and City staff; refers issues to the appropriate staff or department; greets visitors at City facilities; schedules appointments for customers to meet with staff; distributes literature pertaining to City services and events.
➢ Collects, timestamps, opens, and distributes incoming mail, packages, email communications, incoming faxes, correspondence, reports, and requests for service and complaints, and distributes to appropriate staff; posts mail, adds postage to postage machine, and ensures the machine is clean and maintained in good working order; orders office supplies. ➢ Composes, types, formats, and proofreads a variety of documents and correspondence; checks drafts for punctuation, spelling, and grammar, and suggests corrections; compiles a variety of informational materials.
➢ Creates, organizes, archives, scans, copies, maintains, and retrieves records, documents, reports, and files; maintains filing systems.
➢ Initiates purchase orders and maintains related records; maintains petty cash account, as directed. ➢ Operates a variety of office equipment including a calculator, personal computer, facsimile, copier, and postage meter.
➢ Observes and complies with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

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Office Assistant

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When Assigned to the City Clerk’s Office
➢ Assists with City Council agenda packet preparation, assembly, posting, distribution, and maintenance; assists in preparing council chamber for meetings.
➢ Attends meetings of boards, commissions, and committees, as directed; records and transcribes meeting proceedings and prepares minutes for approval.

When Assigned to the Administrative Services Department ➢ Issues applications for water service and business licenses. ➢ Processes, prints, and collects water billing and payments.

When Assigned to the Public Works Department
➢ Maintains daily records of hours worked for departmental employees and prepares related reports. ➢ Maintains departmental employee records and prepares personnel action forms of employees regarding official actions.
➢ Takes meeting minutes and prepares agendas for department meetings.

QUALIFICATIONS
Knowledge of:
➢ General office business and administrative practices. ➢ City organization and structure.
➢ Report and letter writing.
➢ General recordkeeping and reporting systems.
➢ Filing, indexing, and records management.
➢ Telephone and receptionist techniques.
➢ Business arithmetic.
➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
➢ Perform journey level general office clerical work for an assigned department or office. ➢ Demonstrate responsibility when handling sensitive matters or confidential documents. ➢ Prepare and type a variety of documents and forms such as correspondence, agendas, and reports. ➢ Apply, explain, and work in accordance with applicable laws, policies, and procedures. ➢ Handle and resolve requests or complaints in a professional manner. ➢ Understand and respond to requests for assistance from the public and City staff, both on the telephone and in person; take detailed messages.
➢ Receive, open, review, sort, date stamp, and distribute mail. ➢ Follow written and verbal instructions.
➢ Prepare reports with accuracy and speed and make accurate mathematical calculations. ➢ Read and write at the level required for successful job performance. ➢ File and maintain automated and hardcopy records with accuracy.

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Office Assistant

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➢ Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Possession of a high school diploma or G.E.D. required.

Experience:
➢ Two (2) years of increasingly responsible general office clerical and/or public contact experience.

Licenses and Certifications:
➢ None.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

When assigned to the Recreation Division, employees may occasionally work in an outdoor environment and are exposed to outside weather conditions that are mild; however, exposure to inclement weather conditions may occur occasionally. The noise level in the work environment is usually moderate; however, the incumbent may be exposed to high noise levels at sporting events and other special events.

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Office Assistant

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WORKING CONDITIONS
May be required to work occasional evenings and weekends for Council or Committee meetings and/or special events.

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April 2022
FLSA: Non-Exempt

PAYROLL SPECIALIST

DEFINITION
Under general supervision, performs detailed technical and specialized payroll support duties in the preparation and processing of the City's payroll; performs complex, difficult, and paraprofessional accounting work of a technical nature; processes, codes, enters, and retrieves confidential payroll data; operates computerized accounting systems involving a broad range of record keeping functions; processes personnel transactions making appropriate adjustments or changes in the payroll system; generates and balances payroll reports and records; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing technical and specialized duties in support of the City’s payroll processing. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
➢ Processes, calculates, and maintains records of a variety of payroll actions, including new-hire set up, retroactive pay, benefits withholdings, wage garnishments, Worker’s Compensation claims, and final paychecks and pay-offs based on appropriate provisions; processes personnel transactions making appropriate adjustments/changes in the payroll system.
➢ Maintains employee records for voluntary and non-voluntary deductions; prepares payroll warrants and wire transfers; prepares reports and payments for various tax, financial, and insurance organizations. ➢ Receives, reviews, verifies, and processes time recording documents to prepare payroll for City employees; audits such documents for completeness, accuracy, and compliance with rules and regulations; prepares and balances payroll reports and records. ➢ Reconciles and prepares federal and state payroll taxes including tax deposits, quarterly reports, annual reports, W-2 forms, tax restatements, and re-filings; prepares quarterly federal and state tax reports. ➢ Prepares reports and payments for employee retirement benefits; reconciles and prepares payments for employee benefits including insurance coverage; applies and ensures compliance with applicable tax laws and rulings with regard to earnings and employee benefits programs. ➢ Assists departments and employees by providing payroll information; explains procedures; answers labor contract questions pertaining to payroll.
➢ Implements provisions and associated changes in Memoranda of Understanding (MOUs) in the payroll system.

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Payroll Specialist

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➢ Assists in completing employment verifications, Workers’ Compensation salary statements, and disability inquiries.
➢ Maintains a variety of files and records related to the City's payroll system and general accounting techniques and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records. ➢ Posts and balances data to various general ledger accounts, registers, journals, and logs according to established accounting techniques and procedures.
➢ Approves invoices, journal entries, purchase orders, and business licenses in the absence of the Administrative Services Director, as directed.
➢ Checks and tabulates statistical and financial data.
➢ Observes and complies with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
➢ Public agency finance and accounting functions.
➢ Payroll processes and techniques.
➢ Employee benefits processes as they relate to payroll. ➢ Laws, rules, regulations, procedures, and office practices related to the processing and recording of payroll and financial transactions related to employee benefits. ➢ Record keeping, information processing requirements, and rules and policies related to the production of an employee payroll.
➢ Payroll reporting and payment requirements of various federal and state agencies and benefit providers. ➢ Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility, including the City’s various Memoranda of Understanding and related contracts and documents.
➢ Principles and practices of auditing payroll documents. ➢ Business arithmetic.
➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
➢ Interpret, apply, explain, and ensure compliance with applicable federal, state, and local laws, rules, regulations, policies, and procedures of accounting, payroll processing, employee recordkeeping, employee benefits, memoranda of understanding, pay and benefits resolutions, and employment contracts.
➢ Work independently with a minimum of supervision.
➢ Understand and carry out oral and written instructions. ➢ Review payroll and other financial documents for completeness and accuracy. ➢ Review, post, balance, reconcile, and maintain accurate and confidential payroll records.

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Payroll Specialist

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➢ Work closely with staff to maintain a high level of integrity and confidentiality when dealing with sensitive and complex payroll issues.
➢ Compose correspondence and reports independently or from brief instructions. ➢ Establish, maintain, and research payroll and related accounting records and files. ➢ Make accurate arithmetic, financial, and statistical computations; operate a ten-key by touch at a rate sufficient to perform the duties of the position.
➢ Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. ➢ Establish and maintain a variety of filing, recordkeeping, and tracking systems. ➢ Make sound, independent decisions within established policy and procedural guidelines. ➢ Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Equivalent to an associate degree with major coursework in business administration, accounting, finance, or a related field.

Experience:
➢ Three (3) years of increasingly responsible public sector experience performing payroll related duties.

Licenses and Certifications:
➢ None.

PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 15 pounds.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

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April 2022
FLSA: Non-Exempt

RECREATION SUPERVISOR

DEFINITION
Under general direction, plans, schedules, assigns, reviews, and supervises the work of staff performing program and activities duties within the Recreation Division; plans and coordinates a comprehensive recreation and activity programs for youth and adults including youth recreation programs, adult sports programs, special events, contract classes and programs, and the Lomita Railroad Museum; supervises park facilities; trains subordinate staff on the fundamentals of coaching and officiating youth sports; provides complex staff assistance to management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. Exercises direct supervision over technical and administrative staff.

CLASS CHARACTERISTICS
This is the full supervisory-level class in the Recreation series that exercises independent judgment on diverse and specialized recreation activities with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
➢ Plans, organizes, assigns, supervises, and reviews the work of recreation staff within the Recreation Division; trains staff in work procedures; evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action; assists in selection and promotion. ➢ Participates in the development of goals, objectives, policies, and procedures for assigned services and programs; recommends and implements policies and procedures including standard operating procedures for assigned operations.
➢ Monitors activities of the Recreation Division work unit; identifies opportunities for improving service delivery and procedures; provides recommendations concerning process changes; reviews with appropriate management staff; implements improvements.
➢ Coordinates assigned services and operations with other divisions and outside agencies. ➢ Participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors expenditures. ➢ Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.
➢ Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and outside agencies; recommends corrective actions to resolve issues.

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Recreation Supervisor

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➢ Provides oversight for registration for all park programs; organizes and leads a function or section at special events; supervises park facilities and informs the public of applicable City ordinances and other regulations; coordinates rentals of the City’s gymnasium and softball fields. ➢ Develops and facilitates new recreation programs; participates in the preparation of the department budget; orders supplies necessary for youth and adult sports programs. ➢ Prepares schedules, reports, public information, and news releases for events and programs; provides recreation program information to the public via phone and in-person. ➢ Serves on project teams; attends conferences, meetings, and seminars. ➢ Trains subordinate staff on City policies and the fundamentals of coaching and officiating youth sports; provides in-service training to subordinate staff in sports programming, open and lock-up procedures, registrations, equipment distribution, and special events. ➢ Maintains files, databases, and records related to recreation programs, services, and events; prepares a variety of written reports, memoranda, and correspondence. ➢ Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
➢ Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
➢ Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures. ➢ Principles and practices of leadership.
➢ Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
➢ Basic principles and practices of budget administration and monitoring. ➢ Principles, practices, methods, and techniques of municipal recreation and leisure service programs and services including youth and adult recreation and sports programs. ➢ Rules and officiating related to a variety of sports programs. ➢ Principles, practices, methods, and techniques of adult and/or child cardiopulmonary resuscitation (CPR) methods, and first aid, including rescuer methods as defined by the American Red Cross. ➢ Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
➢ Principles and procedures of record keeping.
➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

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Recreation Supervisor

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➢ Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
➢ Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner ➢ Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
➢ Research, analyze, and evaluate new service delivery methods, procedures, and techniques. ➢ Develop, plan, coordinate, and implement a variety of recreational programs and facilities suited to the needs of the community.
➢ Plan, implement, supervise, and evaluate various special events and programs. ➢ Effectively represent the department and the City in meetings with governmental agencies, community groups, various business, professional, and regulatory organizations, and in meetings with individuals. ➢ Work with groups and individuals to produce quality programming and events. ➢ Create and design publicity flyers, brochures, news releases, and social media campaigns. ➢ Add, subtract, multiply, and divide in various units of measure, using whole numbers, common fractions, and decimals.
➢ Solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
➢ Respond to complaints or inquiries from customers, regulatory agencies, or members of the community, citizens, staff, and outside organizations.
➢ Read, understand, and interpret blueprints, plans, and specifications. ➢ Prepare clear, effective, and accurate reports, correspondence, and other written materials. ➢ Maintain accurate logs, records, and written records of work performed. ➢ Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
➢ Organize own work, set priorities, and meet critical time deadlines. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Equivalent to a bachelor’s degree from an accredited college or university with major coursework in public or business administration, public administration, kinesiology, or a related field.

Experience:
➢ Three (3) years of increasingly responsible experience in recreation or a related field of which one (1) year should be in a supervisory or lead capacity.

Licenses and Certifications:
➢ Possession of a valid California Driver’s License, to be maintained throughout employment.

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Recreation Supervisor

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➢ Possession of, or successful acquisition within sixty (60) days of employment, valid First Aid and CPR certifications, to be maintained throughout employment.

PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; to operate a motor vehicle and visit various City sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When assigned to outdoor work/events, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 30 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work outdoors providing oversight for special events and sports activities and are exposed to loud noise levels, cold and hot temperatures, and inclement weather conditions. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

WORKING CONDITIONS
As directed, employees may be required to work evenings and weekend shifts to provide support for City special events.

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April 2022
FLSA: Exempt

SENIOR CIVIL ENGINEER

DEFINITION
Under general direction, plans, schedules, supervises, and reviews the work of staff and consultants performing engineering planning, design, and construction work for Public Works projects and facilities; performs and/or reviews technical calculations; develops construction documents including plans, specifications, and estimates for capital improvement projects; ensures functions meet all applicable laws, regulations, and City policies; coordinates project activities with other City departments and outside agencies; provides complex staff assistance to departmental management staff in areas of expertise; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general direction from assigned management personnel. Exercises direct supervision over professional and technical staff.

CLASS CHARACTERISTICS
This is the full supervisory-level class in the professional Engineer series that exercises independent judgment on diverse and specialized engineering activities with accountability and ongoing decisionmaking responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of assigned staff and consultants and for organizing and overseeing day-to-day engineering activities, capital improvement project planning and development, and administration of federal, state, and local funds for capital improvements and various other projects and studies. Incumbents are responsible for providing professional level support to the Director of Public Works in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

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Senior Civil Engineer

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 Provides staff assistance to management; prepares and presents staff reports and other written materials; supervises the establishment and maintenance of reports, records, and files; ensures the proper documentation of operations and activities.
 Answers questions and provides information to the public; investigates and responds to complaints and inquiries from citizens, other departments, and outside agencies; recommends corrective actions to resolve issues.
 Serves as project manager as assigned; plans, schedules, conducts, or coordinates detailed phases of the engineering work; develops project budgets; conducts project site visits and field exploration; oversees project planning, design, construction, and implementation; ensures projects meet mandated engineering standards, budgeted funds, best practices, and City goals and objectives.  Supervises and gives technical advice, guidance, and direction to an engineering team concerning project feasibility, design, or construction; provides support for design-related questions or necessary revisions throughout the project.
 Reviews and recommends approval of project plans and specifications involving traffic and soils reports and calculations, as well as grading plans, sewer plans, water facility plans, streets plans, traffic studies, and other documents, including plans, parcel and tract maps, and studies; reviews drawings and details of construction and implementation plans; prepares conditions for approval.  Plans, coordinates, and reviews project work performed by private consultants; reviews change orders for errors and omissions and incorporates changes into future designs.  Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with City specifications and service quality.  Performs engineering calculations for stormwater, water, sewer, pavement, or other areas of expertise; reviews plans, design drawings, calculations, and specifications of staff and consultant engineers for conformity with City standards, policies, regulations, and ordinances.  Manages, coordinates, reviews, and recommends final master plan reports for adoption by the City Council.
 Prepares and presents technical reports and other necessary correspondence related to assigned activities and services.
 Maintains files, databases, and records related to engineering design and construction projects; prepares a variety of written reports, memoranda, and correspondence.  Represents the City in meetings with members of other public and private organizations, community groups, contractors, developers, and the public.
 Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.  Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
 Principles and practices of employee supervision, including work planning, assignment, review and evaluation, discipline, and the training of staff in work procedures.  Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.

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Senior Civil Engineer

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 Principles and practices of project budget development, administration, and accountability.  Principles and practices of civil engineering as applied to the planning, design, cost estimating, construction, installation, and inspection of a wide variety of public works, miscellaneous buildings and structures, and transportation systems.
 Civil engineering principles, concepts, standards, and practices associated with public works programs and private development projects.
 Principles and practices of project management.
 Physical design, economic, environmental, and other factors which impact project planning and implementation.
 Methods, materials, and techniques used in the construction of public works projects.  Principles of advanced mathematics.
 Land surveying principles.
 Practices and principles of hydrologic and hydraulic analysis and soil mechanics.  Principles and practices of environmental impact assessment and related regulatory processes.  Contract management practices in a public agency setting.  Practices of researching engineering and design issues, evaluating alternatives, making sound recommendations, and preparing and presenting effective staff reports.  Principles of water supply, pumping, storage, and distribution, as well as wastewater collection, treatment, and disposal.
 Recent and on-going developments, current literature, and sources of information related engineering best practices.
 Principles and practices of technical report and business correspondence preparation.  Applicable federal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.
 Principles and procedures of recordkeeping.
 City and mandated safety rules, regulations, and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Assist in developing and implementing goals, objectives, practices, policies, procedures, and work standards.
 Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.  Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
 Identify problems, research and analyze relevant information, and develop and present recommendations and justification for solutions.
 Research, analyze, and evaluate new service delivery methods, procedures, and techniques.  Manage and monitor projects to ensure they are on-time and within budget.  Perform complex engineering calculations and estimates.  Recommend approvals for project plans, designs, and specifications related to civil engineering construction projects
 Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
 Reconcile conflicting engineering design requirements.

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 Evaluate project risks and provide mitigation measures.  Manage the design of multiple engineering projects with varying complexity, size and scale, length, and/or stages of completeness.
 Effectively represent the department and the City in meetings with individuals, governmental agencies, community groups, and various business, professional, and regulatory organizations.  Respond to complaints or inquiries from citizens, staff, and outside organizations.  Interpret and explain project design criteria including blueprints, plans, and specifications.  Prepare and present clear, concise, and logical written and oral reports, correspondence, policies, procedures, legal descriptions, and other written materials.  Maintain accurate logs, records, and written records of work performed.  Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
 Organize own work, set priorities, and meet critical time deadlines.  Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
 Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
 Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
 Equivalent to a bachelor’s degree from an accredited college or university with major coursework in civil engineering or a related field.

Experience:
 Five (5) years of increasingly responsible professional civil engineering experience, including one (1) year in a lead or supervisory capacity.

Licenses and Certifications:
 Possession of a valid California Driver’s License, to be maintained throughout employment.  Possession of a valid registration as a Professional Engineer (PE) issued by the State of California, to be maintained throughout employment.

PHYSICAL DEMANDS
When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; ability to stand and walk between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

When assigned to field inspection, must possess mobility to work in changing site conditions; possess the strength, stamina, and mobility to perform light to medium physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; to reach, twist, turn, kneel, and bend, to climb and descend ladders; and to operate a motor vehicle and visit various City sites; vision to inspect site conditions and work in progress.

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Senior Civil Engineer

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The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards, with exposure to hazardous materials in some site locations. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

November 1, 2022, Reg CC Mtg, Page # 137
April 2022
FLSA: Non-Exempt

WATER SERVICE TECHNICIAN I/II

DEFINITION
Under immediate (Water Service Technician I) or general (Water Technician II) supervision, performs a variety of semi-skilled and skilled tasks related to the maintenance and repair of the City’s water treatment plant and distribution system; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives immediate (Water Service Technician I) to general (Water Service Technician II) supervision from assigned supervisory or management personnel. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
Water Service Technician I: This is the entry-level classification in the Water Service Technician series.

Initially under close supervision, incumbents learn and perform a variety of semi-skilled and skilled tasks related to the maintenance and repair of the City’s water treatment plant and distribution system. As experience is gained, assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently.

Positions at this level usually perform most of the duties required of the positions at the Water Service Technician II level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

Water Service Technician II: This is the fully qualified journey-level classification in the Water Service Technician series. Positions at this level are distinguished from the Water Service Technician I level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

Positions in the Water Service Technician class series are flexibly staffed; positions at the Water Service Technician II level are normally filled by advancement from the Water Service Technician I level; progression to the Water Service Technician II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the Water Service Technician II level.

Positions at the Water Service Technician I level may perform some of these duties and responsibilities in a learning capacity.

November 1, 2022, Reg CC Mtg, Page # 138
Water Service Technician I/II

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➢ Installs, repairs, and maintains components of the City’s water system, including underground water mains, water service lines, and hydrants; excavates concrete, pavement, and soil materials; backfills trenches with appropriate materials.
➢ Reads water meters; installs, replaces, repairs, and inspects residential and commercial water meters; calibrates meters to departmental standards; turns water services on and off as needed. ➢ Reads and records data at pumping station, treatment plant, and well gauges; computes water consumption; operates computerized Supervisory Control and Data Acquisition (SCADA) system. ➢ Performs general maintenance of system facilities, including but not limited to, painting pumps and appurtenances and cleaning equipment.
➢ Investigates and repairs leaks in service assemblies; troubleshoots defects and irregularities. ➢ Utilizes proper safety precautions related to work performed; observes proper rigging practices and precautions in moving and hoisting heavy equipment; attends safety training sessions and seminars; responds to emergency calls during work and after normal working hours. ➢ Monitors water quality by taking routine water samples for testing; determines need for water treatment or flushing of water mains.
➢ Operates basic and heavy vehicles and equipment, including power and hand tools, trucks, equipment, and backhoes; performs preventive maintenance and light repairs on equipment; drives pick-up truck to various City facilities and other locations to transport supplies, parts, and other items. ➢ Sets up traffic control devices including barricades, cones, and other necessary delineation prior to the performance of maintenance or repair activities.
➢ Observes and complies with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

QUALIFICATIONS
Positions at the Water Service Technician I level may exercise some of these knowledge and abilities statements in a learning capacity.

Knowledge of:
➢ Methods, techniques, tools, and the operational characteristics of mechanical equipment used in the construction, operation, and maintenance of water systems and related facilities. ➢ Operation and minor maintenance of a variety of hand and power tools and vehicles, and light to heavy power equipment.
➢ Operations and techniques for the operation of construction equipment such as backhoes and dump trucks.
➢ Basic traffic control procedures and traffic sign regulations. ➢ Underground Service Alert (USA Dig-Alert) procedures. ➢ Methods and techniques for record keeping and report preparation. ➢ Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
➢ Hazards and proper safety precautions associated with the work. ➢ Mathematical calculations and conversions needed for water distribution functions. ➢ Traffic laws, ordinances, and rules involved in truck and heavy equipment operations. ➢ Purposes and safe uses of a variety of vehicles, equipment, power tools, and hand tools including motorized and hydraulic equipment.

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Water Service Technician I/II

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➢ Principles and practices of water systems operation and maintenance. ➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
➢ Perform construction, installation, maintenance, and repair work on water transmission and distribution systems, and related facilities and equipment, including water mains and service, water meters, and fire hydrants.
➢ Install and test water lines, water meters, fire hydrants, and related equipment involved in water hookups. ➢ Interpret work orders.
➢ Perform heavy manual labor.
➢ Make mathematical calculations and conversions needed for water distribution functions. ➢ Use and operate a variety of vehicles, hand tools, mechanical equipment, and power tools and equipment required for the work in a safe and efficient manner. ➢ Read and interpret basic maps, electronic maps, water system atlas, address atlas, and blueprints. ➢ Work safely and adhere to principles of safety when working near traffic or in other environments. ➢ Excavate concrete, pavement, and soil materials; backfill trenches with appropriate materials. ➢ Apply safe work practices including traffic control procedures, trench shoring, and confined space entry procedures.
➢ Troubleshoot maintenance problems and determine materials and supplies required for repair. ➢ Maintain accurate logs, records, and basic written records of work performed. ➢ Understand and follow oral and written instructions.
➢ Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
➢ Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
➢ Organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Water Services Technician I/II: Possession of a high school diploma or G.E.D. required.

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Water Service Technician I/II

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Experience:
➢ Water Services Technician I: One (1) year of municipal water utility experience. ➢ Water Services Technician II: Two (2) years of increasingly responsible municipal water utility experience.

Licenses and Certifications:

Water Services Technician I/II: Possession of a valid California Driver’s License, to be maintained throughout employment.

Water Services Technician I:
➢ Possession of a valid Grade D1 Water Distribution Operator certificate issued by the California Department of Public Health, to be maintained throughout employment.

Water Services Technician II:
➢ Possession of a valid Grade D2 Water Distribution Operator certificate issued by the California Department of Public Health, to be maintained throughout employment. ➢ Possession of a valid Grade T-1 Water Treatment Operator Certificate, to be maintained throughout employment.
➢ Possession of, or successful acquisition within 12 months of employment, a valid Cross Connection Control Specialist Certificate, to be maintained throughout employment.

PHYSICAL DEMANDS
Must possess mobility to work in the field; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp, and make repetitive hand movement in the performance of daily duties; possible entry into confined spaces and the use of confined entry equipment; to operate varied hand and power tools and construction equipment, and to operate a motor vehicle and visit various City sites; and vision to inspect and operate equipment. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards. Finger dexterity is needed to operate and repair tools and equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 50 pounds or heavier weights, in all cases with the use of proper equipment and/or assistance from other staff.

ENVIRONMENTAL CONDITIONS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspace, chemicals, mechanical and/or electrical hazards, hazardous physical substances, and fumes, dust, and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

November 1, 2022, Reg CC Mtg, Page # 141
April 2022
FLSA: Non-Exempt

WATER TREATMENT PLANT OPERATOR

DEFINITION
Under general supervision, operates and performs skilled and semi-skilled repairs and preventive maintenance on pumps, wells, reservoirs, controls, valves, telemetering, treatment facilities, and related equipment; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Chief Water Operator. Exercises no direct supervision over staff.

CLASS CHARACTERISTICS
This journey level classification is responsible for independently performing technical duties in support of the City’s Water Treatment Plant. Positions at this level exercise judgment and initiative in their assigned tasks, receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations where appropriate so qualified employees can perform the essential functions of the job.
➢ Installs, repairs, operates, inspects, and maintains the City’s water production system including well sites, water storage facilities, booster pump stations, well treatment, and related systems to ensure integrity, security, and proper operation; checks site security; maintains and makes repairs to grounds, structures, and equipment at well sites, water storage tanks, and booster pump stations. ➢ Checks chlorine tank levels along with free chlorine residuals in treated water; maintains accurate data logs.
➢ Operates, calibrates, and programs various water production testing and monitoring equipment, such as chlorine residual testers, vibration analyzers, micrometers, pressure transducers, flow switches, flow meters, pressure gauges, pressure recorders, analyzers, and programmable logic controllers (PLC’s). ➢ Safely handles, transports, and monitors chemicals such as chlorine, sodium hypochlorite, sodium bisulfate, and other chemicals and compounds used in water production, filtration, and storage; maintains accurate records of chemicals used.
➢ Operates the City’s water system remotely using the Supervisory Control and Data Acquisition (SCADA) computer control system; effectively and expediently corrects routine and complex system faults and alarms; makes appropriate setpoint changes; monitors system for adequate water delivery flows and pressures.
➢ Performs and applies water mathematical calculations to determine dosages, feed rates, flows, pressures, volumes, and areas.
➢ Installs, repairs, and maintains water quality sampling stations; takes and delivers water samples to the City’s laboratory for testing; takes bacteriological samples for water quality analysis. ➢ Researches, analyzes, and makes alternative recommendations to improve the efficiency, operations, and safety of City water production and storage facilities.

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Water Treatment Plant Operator

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➢ Participates in the planning and construction of well site retrofit rehabilitation projects; assists in reviewing electrical and construction plans; provides input on correctness or deficiencies of plans. ➢ Receives work orders electronically; prepares, maintains, and inputs detailed logs, records, and reports of maintenance and repair activities via mobile and stationary digital devices into automated software systems.
➢ Operates, maintains, and performs minor repairs of the City’s water system emergency power generators.
➢ Observes and complies with all City and mandated safety rules, regulations, and protocols. ➢ Performs other duties as assigned.

QUALIFICATIONS
Knowledge of:
➢ Principles, practices, methods, and techniques used in the installation, repair, operation, inspection, and maintenance of potable water systems including water production pumps, motors, chlorinators, wells, water treatment plants, and related facilities and equipment. ➢ Principles of automation, hydraulics, mechanics, and electricity as applied to water pressure and water pumping operations.
➢ Equipment, tools, and procedures involved in the installation, maintenance, and repair of water production, water treatment, and water distribution systems, and related equipment and facilities. ➢ Quality control practices, methods, and techniques of conducting sampling. ➢ Basic water hydraulics.
➢ SCADA telemetry components and computer software operation. ➢ Safe storage, handling, and usage of chemicals and compounds used in water production and treatment. ➢ Federal, state, and local statutes, codes, and regulations relevant to assigned areas of responsibility. ➢ Mathematical formulas used in water production and treatment. ➢ Operational characteristics of pumps, motors, analyzers, programmable logic controllers, emergency power generators, and related water system equipment.
➢ City and mandated safety rules, regulations, and protocols. ➢ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
➢ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
➢ Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
➢ Perform maintenance and repair work on water production and distribution systems. ➢ Read, interpret, collect, and record data accurately. ➢ Safely and effectively use and operate a variety of diagnostic equipment, power and hand tools, mechanical equipment, and light to heavy equipment used in water production and distribution systems maintenance such as trucks, forklifts, jackhammers, light cranes, and pneumatic tools. ➢ Collect water samples for testing.
➢ Maintain accurate logs, records, and written records of work performed. ➢ Accurately calculate mathematical formulas used in water production and water treatment. ➢ Read and interpret maps, graphs, construction plans, water system plans, and technical information.

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Water Treatment Plant Operator

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➢ Fabricate, install, repair, and replace customized and manufactured parts and equipment used at City water production and storage facilities.
➢ Troubleshoot and repair mechanical and operational problems. ➢ Recognize unusual and dangerous work situations and properly remedy. ➢ Observe safety principles and work in a safe manner.
➢ Research and recommend new technology, regulations, and procedures. ➢ Remain knowledgeable of best practices and procedures and water industry standards. ➢ Operate SCADA controls and correct faults and alarms. ➢ Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
➢ Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. ➢ Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
➢ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
➢ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:
➢ Possession of a high school diploma or G.E.D., supplemented by specialized training in water treatment and water distribution operation and maintenance, chemistry, or a related field.

Experience:
➢ Three (3) years of experience in utilities, water distribution, plumbing, or a related field.

Licenses and Certifications:
➢ Possession of a valid Grade T2 Water Treatment Operator Certificate, to be maintained throughout employment.
➢ Possession of a valid Grade D3 Water Distribution Operator Certificate, to be maintained throughout employment.
➢ Possession of, or successful acquisition within 12 months of employment, a valid Cross Connection Control Specialist Certificate, to be maintained throughout employment.

PHYSICAL DEMANDS
Must possess mobility to work in a field environment; strength, stamina, and mobility to perform medium to heavy physical work; to sit, stand, and walk on level, uneven, or slippery surfaces; frequently reach, twist, turn, kneel, bend, stoop, squat, crouch, grasp, and make repetitive hand movement in the performance of daily duties; to work in confined spaces and around machines; to climb and descend ladders; to operate varied hand and power tools and construction equipment; and to operate a motor vehicle and visit various City sites; vision to detect shades of color, read printed materials, and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking in operational areas to identify problems or hazards which may include working on live electrical wires. Finger dexterity is needed to operate and repair tools and equipment and to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and November 1, 2022, Reg CC Mtg, Page # 144
Water Treatment Plant Operator

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equipment. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds, or heavier weights with the use of proper equipment and assistance from other staff.

Must also possess mobility to work in a standard office setting and use standard office equipment, including a computer or keyboard; ability to use a mobile device or handheld communication device; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone.

ENVIRONMENTAL CONDITIONS
Employees work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, vibration, confining workspaces, chemicals, mechanical and/or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

November 1, 2022, Reg CC Mtg, Page # 145
1 TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Gary Y. Sugano, Assistant City Manager
MEETING DATE: November 1, 2022
SUBJECT: Agreement with TripepiSmith to Provide Video Production Support for City Meetings

RECOMMENDATION
Authorize the City Manager to sign an agreement with TripepiSmith to provide video production support for city meetings.

BACKGROUND/ANALYSIS
The estimated completion of the Council Chambers A/V project is late-November 2022.

The audio/visual system will include dual monitors for the audience displays, updated audio system (at the dais, City Manager’s table, staff table and the Clerk’s work area, individual PCs with touch screen monitors at the dais and a state-of-the-art control system to monitor broadcasts among other upgrades).

Due to the complexity of the new system, it is recommended that the City retain the services of a consulting firm with experience in video production of meetings. Going forward, city staff would continue to provide support at the meetings, learn the operation of the new system and be available as a back-up if needed.

TripepiSmith has extensive experience in managing City Council meetings for a number of cities including Fullerton, Bellflower and Huntington Beach. They also have experience in operating the hardware/software that will be utilized in the new control room.

OPTIONS:
1) Provide alternative direction to staff.

Item No. 7g

CITY OF LOMITA

CITY COUNCIL REPORT
November 1, 2022, Reg CC Mtg, Page # 146
2 FISCAL IMPACT
The estimated cost to provide video production support for City Council and Planning Commission Meetings would be $21,139 for the first year. Subsequent years would be similar in cost with annual cost-of-living increases built-in. Since this would be billed on a time and materials basis, the actual cost will depend on the number and length of the meetings. The term of the agreement is for 3 years with a 2-year optional extension at the City’s discretion.

ATTACHMENT
1) Agreement with TripepiSmith
Prepared by: Approved by:
___________________________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
November 1, 2022, Reg CC Mtg, Page # 147

CONTRACT FOR PROFESSIONAL SERVICES

BETWEEN

THE CITY OF LOMITA AND TRIPEPI SMITH

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This AGREEMENT for Video Production Services is entered into this 1 st day of
November 2022, by and between the CITY OF LOMITA, a general law city and municipal corporation (“CITY”) and Tripepi Smith (“CONSULTANT”).

R E C I T A L S
A. CITY does not have the personnel able and/or available to perform the services required under this agreement.

B. Therefore, CITY desires to contract out for Video Production Services.

C. CONSULTANT warrants to CITY that it has the qualifications, experience and facilities to perform properly and timely the services under this Agreement.

D. CITY desires to contract with CONSULTANT to perform the services as described in Exhibit A of this Agreement.

NOW, THEREFORE, based on the foregoing recitals, CITY and CONSULTANT agree as follows:

1. CONSIDERATION AND COMPENSATION.

A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, attached as Exhibit A;
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT an amount not to exceed $21,139 for the first year Video Production Services, and not to exceed $116,806 for 5 Years of Video Production Services, for CONSULTANT’s services, unless otherwise specified by written amendment to this Agreement. In no instance shall the yearly cost of Video Productions Services exceed $25,000 for any one year unless otherwise authorized by the City.

D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his designee.

Attachment No. 1
November 1, 2022, Reg CC Mtg, Page # 148

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E. CONSULTANT shall submit to CITY, by not later than the 10th day of each month, its bill for services itemizing the fees and costs incurred during the previous month. CITY shall pay CONSULTANT all uncontested amounts set forth in the CONSULTANT'S bill within 30 days after it is received.

2. SCOPE OF SERVICES.

A. CONSULTANT will perform the services and activities set forth in the SCOPE OF SERVICES attached hereto as Exhibit A and incorporated herein by this reference.

If any part of Exhibit A is inconsistent with the terms of this Agreement, the terms of this Agreement shall control.

B. Except as herein otherwise expressly specified to be furnished by CITY, CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of CONSULTANT by this Agreement.

3. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit an invoice to CITY which lists the reimbursable costs, the specific tasks performed, and, for work that includes deliverables, the percentage of the task completed during the billing period.

4. TIME OF PERFORMANCE. The services of CONSULTANT are to commence upon receipt of a notice to proceed from CITY and shall continue until all authorized work is completed to CITY’s reasonable satisfaction, in accordance with the schedule incorporated in “Exhibit A,” unless extended in writing by CITY.

5. FAMILIARITY WITH WORK. By executing this Agreement, CONSULTANT represents that CONSULTANT has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.

6. KEY PERSONNEL. CONSULTANT’s key person assigned to perform work under this Agreement is Ryder Todd Smith. CONSULTANT shall not assign another person to be in charge of the work contemplated by this Agreement without the prior written authorization of CITY.

7. TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire on November 1, 2025, unless earlier termination occurs under Section 11 of this Agreement. The parties may agree to a 2 year extension beyond the November 1, 2025 date if executed in writing in advance by both parties.

8. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum November 1, 2022, Reg CC Mtg, Page # 149

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and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.

9. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number.

10. PERMITS AND LICENSES. CONSULTANT will obtain and maintain during the term of this Agreement all permits, licenses, and certificates that may be required by local, state and federal laws in connection with the performance of services under this Agreement, including a business license as specified in Title VI, Chapter 2 of the Lomita Municipal Code.

11. Laws and Regulations; Employee/Labor Certification. CONSULTANT shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law.

CONSULTANT shall be liable for all violations of such laws and regulations in connection with the Services and this Agreement. All violations of such laws and regulations shall be grounds for CITY to terminate the Agreement for cause.

12. TERMINATION.

A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination shall be in writing.

B. CONSULTANT may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.

C. In the event of such termination, CONSULTANT shall cease services as of the date of termination, all finished or unfinished documents, data, drawings, maps, and other materials prepared by CONSULTANT shall, at CITY’s option, become CITY’s property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.

D. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated.

13. INDEMNIFICATION.

A. CONSULTANT shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with CONSULTANT's performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY’S passive negligence, but November 1, 2022, Reg CC Mtg, Page # 150

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excepting such loss or damage which is caused by the sole active negligence or willful misconduct of CITY. Should CITY in its sole discretion find CONSULTANT’S legal counsel unacceptable, then CONSULTANT shall reimburse CITY its costs of defense, including without limitation reasonable attorneys fees, expert fees and all other costs and fees of litigation.

CONSULTANT shall promptly pay any final judgment rendered against CITY (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

B. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 17, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.

14. ASSIGNABILITY. This Agreement is for CONSULTANT’s professional services.

CONSULTANT’s attempts to assign the benefits or burdens of this Agreement without CITY’s written approval are prohibited and will be null and void.

15. INDEPENDENT CONSULTANT. CITY and CONSULTANT agree that CONSULTANT will act as an independent CONSULTANT and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only.

16. AUDIT OF RECORDS.

A. CONSULTANT agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement.

CONSULTANT agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement.

CONSULTANT further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.

B. CONSULTANT will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this November 1, 2022, Reg CC Mtg, Page # 151

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Agreement.

17. CORRECTIVE MEASURES. CONSULTANT will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. CONSULTANT will be given a reasonable amount of time as determined by CITY to implement said corrective measures. Failure of CONSULTANT to implement required corrective measures shall result in immediate termination of this Agreement.

18. INSURANCE REQUIREMENTS.

A. CONSULTANT, at CONSULTANT’s own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:

1. Workers Compensation Insurance as required by law. CONSULTANT shall require all subconsultants similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers’ Compensation policies must be received by CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against CITY, its officers, agents, employees, and volunteers for losses arising from work performed by CONSULTANT for CITY.

2. General Liability Coverage. CONSULTANT shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.

3. Automobile Liability Coverage. CONSULTANT shall maintain automobile liability insurance covering bodily injury and property damage for all activities of CONSULTANT arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.

4. Professional Liability Coverage. CONSULTANT shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from CONSULTANT’S operations under this Agreement, whether such operations be by CONSULTANT or by its employees, subconsultants, or subconsultants. The amount of this insurance shall not be less than one million dollars ($1,000,000) on a claims-made annual aggregate basis, or a combined single-limit-per-occurrence basis. When coverage is provided on a “claims made basis,” CONSULTANT will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated.

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Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims made by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreement was in effect.

B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies admitted and authorized to do business in the State of California, or which is approved in writing by CITY, and shall be endorsed as follows. CONSULTANT also agrees to require all CONSULTANTs, and subconsultants to do likewise.

1. “The CITY, its elected or appointed officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work or operations.”

2. This policy shall be considered primary insurance as respects CITY, its elected or appointed officers, officials, employees, agents, and volunteers.

Any insurance maintained by CITY, including any self-insured retention CITY may have, shall be considered excess insurance only and shall not contribute with this policy.

3. This insurance shall act for each insured and additional insured as though a separate policy had been written for each, except with respect to the limits of liability of the insuring company.

4. The insurer waives all rights of subrogation against CITY, its elected or appointed officers, officials, employees, or agents.

5. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to CITY, its elected or appointed officers, officials, employees, agents, or volunteers.

6. The insurance provided by this policy shall not be suspended, voided, canceled, or reduced in coverage or in limits except after thirty (30) days’ written notice has been received by CITY.

C. CONSULTANT agrees to provide immediate notice to CITY of any claim or loss against CONSULTANT arising out of the work performed under this agreement.

CITY assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve CITY.

D. Any deductibles or self-insured retentions must be declared to and approved by CITY. At CITY’s option, CONSULTANT shall demonstrate financial November 1, 2022, Reg CC Mtg, Page # 153

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capability for payment of such deductibles or self-insured retentions.

E. CONSULTANT shall provide certificates of insurance with original endorsements to CITY as evidence of the insurance coverage required herein.

Certificates of such insurance shall be filed with CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with CITY at all times during the term of this Agreement.

F. Failure on the part of CONSULTANT to procure or maintain required insurance shall constitute a material breach of contract under which CITY may terminate this Agreement pursuant to Section 11 above.

G. The commercial general and automobile liability policies required by this Agreement shall allow CITY, as additional insured, to satisfy the self-insured retention (“SIR”) and/or deductible of the policy in lieu of the CONSULTANT (as the named insured) should CONSULTANT fail to pay the SIR or deductible requirements. The amount of the SIR or deductible shall be subject to the approval of the City Attorney and the Finance Director. CONSULTANT understands and agrees that satisfaction of this requirement is an express condition precedent to the effectiveness of this Agreement. Failure by CONSULTANT as primary insured to pay its SIR or deductible constitutes a material breach of this Agreement. Should CITY pay the SIR or deductible on CONSULTANT’S behalf upon CONSULTANT’S failure or refusal to do so in order to secure defense and indemnification as an additional insured under the policy, CITY may include such amounts as damages in any action against CONSULTANT for breach of this Agreement in addition to any other damages incurred by CITY due to the breach.

19. USE OF OTHER CONSULTANTS. CONSULTANT must obtain CITY’s prior written approval to use any CONSULTANTs while performing any portion of this Agreement. Such approval must include approval of the proposed CONSULTANT and the terms of compensation.

20. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the CONSULTANT of the final payment made under this Agreement shall operate as and be a release of CITY from all claims and liabilities for compensation to the CONSULTANT for anything done, furnished or relating to the CONSULTANT’S work or services. Acceptance of payment shall be any negotiation of CITY’S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by CITY shall not constitute, nor be deemed, a release of the responsibility and liability of CONSULTANT, its employees, sub-CONSULTANTs and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by CITY for any defect or error in the work prepared by CONSULTANT, its employees, sub-CONSULTANTs and agents.

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21. CORRECTIONS. In addition to the above indemnification obligations, the CONSULTANT shall correct, at its expense, all errors in the work which may be disclosed during CITY’S review of CONSULTANT’S report or plans. Should the CONSULTANT fail to make such correction in a reasonably timely manner, such correction shall be made by CITY, and the cost thereof shall be charged to CONSULTANT. In addition to all other available remedies, CITY may deduct the cost of such correction from any retention amount held by CITY or may withhold payment otherwise owed CONSULTANT under this Agreement up to the amount of the cost of correction.

22. NON-APPROPRIATION OF FUNDS. Payments to be made to CONSULTANT by CITY for services preformed within the current fiscal year are within the current fiscal budget and within an available, unexhausted fund. In the event that CITY does not appropriate sufficient funds for payment of CONSULTANT’S services beyond the current fiscal year, the Agreement shall cover payment for CONSULTANT’S only to the conclusion of the last fiscal year in which CITY appropriates sufficient funds and shall automatically terminate at the conclusion of such fiscal year.

23. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows:

CITY CONSULTANT
City of Lomita
24300 Narbonne Avenue
Lomita, CA 90717
ATTN: City Manager
Tripepi Smith
PO Box 52152
Irvine, CA 92619
ATTN: Ryder Todd Smith
Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. Courtesy copies of notices may be sent via electronic mail, provided that the original notice is deposited in the U.S. mail or personally delivered as specified in this Section.

24. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT’s bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT’s bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability.

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25. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT’s or CITY’s obligations under this Agreement.

26. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County.

27. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written.

28. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.

29. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. CITY’s city administrator, or designee, may execute any such amendment on behalf of CITY.

30. ACCEPTANCE OF FACSIMILE OR ELECTRONIC SIGNATURES. The Parties agree that this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission, scanned and delivered via electronic mail, or delivered using digital signature technology approved by CITY. Such facsimile or electronic signatures will be treated in all respects as having the same effect as an original signature.

31. FORCE MAJEURE. Should performance of this Agreement be impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties’ control, then the Agreement will immediately terminate without obligation of either party to the other.

32. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.

33. ATTORNEY’S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.

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34. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY.

CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability, personnel, current workload, experience in dealing with private CONSULTANTs, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public agency.

35. DISCLOSURE REQUIRED. (CITY and CONSULTANT initials required at one of the following paragraphs)
By their respective initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is a “CONSULTANT” for the purposes of the California Political Reform Act because CONSULTANT’S duties would require him or her to make one or more of the governmental decisions set forth in Fair Political Practices Commission Regulation 18700.3(a)(2) or otherwise serves in a staff capacity for which disclosure would otherwise be required were CONSULTANT employed by CITY. CONSULTANT hereby acknowledges his or her assumingoffice, annual, and leaving-office financial reporting obligations under the California Political Reform Act and the CITY’S Conflict of Interest Code and agrees to comply with those obligations at his or her expense. Prior to CONSULTANT commencing services hereunder, the City’s Manager shall prepare and deliver to CONSULTANT a memorandum detailing the extent of CONSULTANT’S disclosure obligations in accordance with the CITY’S Conflict of Interest Code.

City Initials ______
CONSULTANT Initials ______
OR
By their initials next to this paragraph, CITY and CONSULTANT hereby acknowledge that CONSULTANT is not a “CONSULTANT” for the purpose of the California Political Reform Act because CONSULTANT’S duties and responsibilities are not within the scope of the definition of CONSULTANT in Fair Political Practice Commission Regulation 18700.3(a)(2) and is otherwise not serving in staff capacity in accordance with CITY’S Conflict of Interest Code.

City Initials ______
CONSULTANT Initials ______
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IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.

CITY OF LOMITA CONSULTANT
Ryan Smoot, City Manager By: Ryder Todd Smith, President ATTEST:
731642614
Kathleen Horn Gregory, City
Clerk
Taxpayer ID No.

APPROVED AS TO FORM:

City Attorney
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Exhibit A - Scope of Services
The City has identified the need for assistance for video production for council and planning commission meeting recordings.

City Council Meeting Recordings
TS staff will arrive 1 hour prior to City Council meetings to set up and test all equipment, perform a sound check, and prepare all systems (including Zoom, if needed) for the upcoming meeting. This will include creating any applicable graphics and reviewing agendas for any digital media or notable activities to be displayed during meeting. Staff will troubleshoot any issues that arise during pre-meeting preparation and during the meeting. Staff will remain onsite for the entirety of every meeting to manage the live streaming/recording. Once the meeting has finished, staff will prepare meeting recording for rebroadcasting on cablecast system and City designated streaming platform(s), and prepare master DVDs as needed.

Tripepi Smith will provide one TS A/V Operator to be onsite for every City Council and Planning Commission meeting and any additional meetings the City requests coverage for (Special Meetings, etc). Tripepi Smith may periodically assign additional staff to crosstrain on the council meeting recording process to ensure complete staffing coverage for City meetings.

City Council Meeting:
• Staff will be onsite on the 1st and 3rd Tuesdays of each month, 1 hour prior to start time, remain onsite for an average of approximately 2 hours for duration of meeting and stay 30 minutes after for post-meeting tasks.

Planning Commission Meeting
• Staff will be onsite on the 2nd Monday of each month, 1 hour prior to start time, remain onsite for an average of 1-2 hours for duration of meeting and stay 30 minutes after for post-meeting tasks.

Tripepi Smith will also assist with technical issues and recommend any equipment or software updates and/or strategies to ensure meetings can be ran smoothly every time.

When this happens, the project manager or A/V Operator will perform a root cause analysis to understand the issue, clarify the point of failure, and identify a method or approach that could systemically prevent future issues (including equipment upgrades, as needed). Learning and growing from any mistakes are a fundamental element of improvement and is an attitude embedded in the Tripepi Smith culture.

Tripepi Smith is also familiar with PEG channels and has contacts with local cable channel providers and can assist the City with the implementation of their PEG channel into their existing broadcasting equipment.

At the kickoff of the engagement, Tripepi Smith will perform a complete assessment of the equipment and PEG channel arrangements as well as develop written policies and procedures for the operation of chamber A/V and the PEG channel needs.

A/V Support Services
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Tripepi Smith will provide A/V support, as needed, for any City facilities where the City wants a trusted partner to handle or manage City equipment. Tripepi Smith has the equipment needed to execute many different types of events and will deliver any final recordings or edited videos, as identified, for each event. The City will notify Tripepi Smith when A/V support is needed two weeks (or more) in advance, when applicable.

CITY PROVIDED SUPPORT
The following items are areas where Tripepi Smith is assuming the City will fulfill its role as a partner to us in executing on the overall goals of this engagement. • The City will open Council chambers one hour prior to a recorded meeting or provide access keys to ensure staff can test and prepare for the meeting. City staff will also facilitate access (a contact or keys) to the City facilities when needed. • The City will designate a City staff member to be the point of contact for all communications with Tripepi Smith. The City will also facilitate contacts with event space personnel when requested to provide A/V Support for the City facilities. • The City will repair equipment in the Council Chambers in a timely fashion to support the video production activity, if needed. Tripepi Smith is not responsible for failed or broken equipment that prevents our ability to deliver the scope of this engagement. • The City will maintain a service contract with the various vendors for the A/V equipment used to produce the Council Chamber meetings or will provide access to a qualified technical resource for specific equipment to ensure support on some hardware that may be beyond the skills of Tripepi Smith. • Any existing/previous design files for applicable graphics, such as title slides, lower thirds, Closed Session screen, etc., will be provided or available to Tripepi Smith to ensure branding is consistent with existing meeting recordings. • Sufficient local disk storage with be provided by the City for Tripepi Smith to provide a proper archive of all recorded meetings to the City. If not available, Tripepi Smith can architect and implement an archive solution.

Hourly Rates
The below rates reflect rates from the Lomita-Tripepi Smith Agreement, Agree No. 2021-41, adjusted as of October 19, 2022, to reflect the latest annual increase. In addition, there is a new rate and role listed here for the position of A/V Operator.

Principal $323.19
Director $227
Senior Business Analyst $181
Business Analyst $ 124.74
Junior Business Analyst $ 96.39
Photographer/Videographer $ 124.74
Senior Graphic Artist $ 164.43
Graphic Artist $ 124.74
A/V Operator $95
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Billing Increase
Tripepi Smith will increase the hourly rates and retainer fees for all resources by five percent (5%) or the regional Consumer Price Index (CPI)—whichever is higher— each year on the anniversary of the contract, starting in calendar year 2023.

Applicable Notes to Economics:

The majority of the work anticipated to be executed under this contract will be the Videographer rate and the Senior Business Analyst rate. All other rates will only be invoked with authorization from the City and for reasons noted below.

Some services may require Tripepi Smith to provide A/V equipment and the following fees apply to the following:
• City Council Meetings (or special meetings): no equipment fee • Event 1-2 camera setup/recording: Standard equipment fees noted below • Full-day Equipment Fee: Five-hundred-fifty dollars ($550) for a full day of video equipment use (includes full set of video equipment). “Full day” is defined as a shoot lasting more than four (4) hours.
• Half-day Equipment Fee: Three-hundred-fifty dollars ($350) for a half day of video equipment use. “Half day” is defined as anything up to four (4) hours of video production.
• Live stream equipment fee: Three-hundred dollars ($350) for full video equipment related to Facebook Live stream support (Mevo camera, microphones and iPad/iPhone)
• Broadcast Camera Equipment Fee: One-hundred-fifty dollars ($150.00) fee per Event Broadcast Camera needed for events (ex: $450 for threecamera event). • Large Event 3 or more camera setup/recording (may include laptop, mixer and audio setup): half-day or full-day equipment fees noted above plus additional equipment fees for specialized rental equipment (stage lighting, stages, spotlights, extra cameras and more)
• Drone Video Production: Any request for drone will use the Drone Operator $175/hr rate (noted above) and Drone Equipment $500 fee Tripepi Smith has presented the full availability of its resources on the team for that work. If Tripepi Smith is called upon to execute something more complex than normal, we may need to use more senior resources to complete the request. As such, we will come to the City to authorize use of those resources and authorize additional costs as needed.

Travel Costs
Travel time will be billed for drive to and from Lomita City Hall or other destinations in the City. Travel time is billed at half rate.

Payment Terms
Tripepi Smith will invoice for time at the end of each month. Terms are net 30 days. Time at Tripepi Smith is billed in 15-minute increments – i.e. we invoice our time in the following examples: 1.25, .75, 4 or 6.5 hours.

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TO: City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Kathleen Gregory, City Clerk
MEETING DATE: November 1, 2022
SUBJECT: Resolution Authorizing the Destruction of Obsolete Records

RECOMMENDATION
Adopt Resolution.

BACKGROUND
On February 4, 2013, the City Council adopted Resolution No. 2013-05, establishing a Citywide Records Management Policy for Preservation, Protection, Retention and Legal Disposition of Records and Records Retention Schedule for all City Departments. The Records Retention Schedule is the City's most effective control to properly manage paper records. It is a carefully planned, systematic, and consistently written policy governing the period of retention, or the lifespan, of all types of records.

While the Records Retention Schedule contains the legal authority for the disposition of City records and demonstrates compliance with government regulations, it is an administrative tool only and does not preclude the necessity of obtaining approval from the City Council for the destruction of public records (California Gov't Code Section 34090 et seq.).

At this time, city departments have identified records that no longer have sufficient historical, legal, fiscal or reference value to retain in original form, and is requesting the City Council's authorization to destroy such records.

The proposed destruction follows the City's Records Retention Schedule and is consistent with Section 34090 of the Government Code of the State of California. Section 34090 provides for the destruction of any City record, document, instrument, book, paper, etc., without making a copy thereof, after the same is no longer required, if done with the approval of the City Council and the written consent of the City Clerk and City Attorney.

Item No. 7h

CITY OF LOMITA

CITY COUNCIL REPORT
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Section 34090 does not authorize the destruction of records affecting the title to real property or liens thereon, court records, records required to be kept by statute, records less than two years old, and the minutes, ordinances, or resolutions of the City Council.

Records proposed for destruction were carefully reviewed by staff and approved by the corresponding department directors. In addition, and in accordance with law, the City Attorney has reviewed the list of records and has given consent for destruction of the records.

OPTIONS

1. Approve Resolution

2. Provide alternative direction

FISCAL IMPACT
The approximate cost to shred the designated documents is $300. The account to be charged is 100-130-5755.000, Special Department Expense.

ATTACHMENTS

1. Draft Resolution with Exhibits
Reviewed by: Approved by:

Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:

Kathleen Horn Gregory
City Clerk
November 1, 2022, Reg CC Mtg, Page # 163
RESOLUTION NO. 2022-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOMITA,

CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE

OF THE STATE OF CALIFORNIA
WHEREAS, the keeping of numerous records is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Lomita; and
WHEREAS, Section 34090 of the Government Code of the State of California and the City of Lomita Resolution No. 2013-05 provides a procedure whereby any City record which has served its purpose and is no longer required may be destroyed, and the destruction of said records will not interfere with the services and functions of the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOMITA, CALIFORNIA, DOES HEREBY FIND, ORDER AND RESOLVE AS FOLLOWS:

SECTION 1.The records of the City of Lomita as set forth in EXHIBIT "A”, which is incorporated herein by this reference, are hereby authorized to be destroyed as provided by Section 34090 of the Government Code of the State of California, and in accordance with the provisions of the Records Destruction Certificate and with the consent in writing of the City Attorney, without further action by the City Council of the City of Lomita.

SECTION 2. The provisions of Section 1 above do not authorize the destruction of:

A. Records affecting the title to real property or liens thereon.

B. Court records.

C. Records required to be kept by statute.

D. Records less than two (2) years old.

E. Minutes, ordinances, or resolutions of the City Council of the City of Lomita or any City board, committee or commission.

SECTION 3. Notwithstanding the provisions of Section 2, the duplicates of records not less than two (2) years old that are no longer required are hereby authorized to be destroyed as set forth in the attached report.

SECTION 4. The destruction of any record as provided for herein shall be by shredding or other effective method of destruction.

SECTION 5. The term "records" as used herein shall include document instruments, books, microfilm or papers.

Attachment No. 1
November 1, 2022, Reg CC Mtg, Page # 164
Resolution No. 2022-35

Page 2 of 2 ends

SECTION 6. This Resolution shall be in full force and effect immediately upon the passage and adoption thereof.

SECTION 7. The City Clerk shall certify the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Lomita at a regular meeting held on the 1
st day of November 2022.
________________________________
Cindy Segawa, Mayor
ATTEST:
_____________________________________
Kathleen Horn Gregory, MMC, City Clerk
APPROVED AS TO FORM:
______________________________
Trevor Rusin, City Attorney
November 1, 2022, Reg CC Mtg, Page # 165
EXHIBIT "A" - RECORDS INVENTORY
DEPARTMENT 'Public Works tocATloN oF REcoRDs: Public works Administrative Analyst office The records listed below are scheduled to be destroyed, as indicated on the Records Retention Schedule lndicate with an initial, check or X mark that the digitalfiles should and will also be destroyed.

RECORDS DESCRIPTION ITEM NO REQUIRED YEARS COVERED STATUTORY DESTRUCTION OF #oF BOXES REMARKS

RETENTION REFERENCE ORIGINAL COPY DIGITAL
Example: News & Press Release ex.GRS 108 CU+2 2077-2018 GC34090 x 1 Job Sheets PW 601 5 2015-2017 Oept Policy X X 1
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II
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INVENTORY TAKEN BY: NAME AND TITTE
Rachel Bucklew, Public Works Administratiye Analyst

SIGNATURE
Q,^'R-rrr-,
DATE
09121t2022
s:city cle*s oJfice/policieshecotds retention destruction/forms/city of lomita destruction outhotizotion tt
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ADDITIONAT COMMENTS:

November 1, 2022, Reg CC Mtg, Page # 166
EXH!BIT .'A..
- RECORDS INVENTORY
DEPARTMENT: City Clerk LOGATION OF RECoRDS: go*nstairs lT Room The records listed below are scheduled to be destroyed, as indicated on the Records Retention Schedule. lndicate with an initial, check or X mark that the digital files should and will also be destroyed.

RECORDS DESCRIPTION ITEM NO REQUIRED YEARS COVERED STATUTORY DESTRUCTION OF s oF BoxEs

RETENTION REFERENCE ORIGINAL COPY OIGITAL
Example: News & Press Release ex.GRS 108 cu+2 2077-2078 x x I 2013 l\,4ail ln Ballots WEnvelopes cLK401t402 5/10days 2013 x 2 IIIII
I
III
II

IIII III
II
IIII

IIII III
II
II
II
IIII
I
I
I
I

III III
I
I

IIII IIII
IIII IIII rIII

III III
I
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-
INVENTORY TAKEN BY: NAME AND TITTE
Leticia Paz, Adminsitrative Clerk

SIGNATURE
a
7-7
DATI I
ql,sl aa
AODITIONAT COMMENTS:
s:city cle*s oflice/policies/rccotds rctenaion destrucaion/loms/city oJ lomho destru.tion outhotizolion

REMARKS
GC34090
I
tl
November 1, 2022, Reg CC Mtg, Page # 167
DEPARTMENT: Administrative
Services Dept
toCATloN oF RECoRDS: public Works Office - 2nd floor
Susan's Office - Back Room - 1st floor
The records listed below are scheduled to be destroyed, as indicated on the Records Retention Schedule. lndicate with an initial, check or X mark that the digital files should and will also be destroyed.

RECORDS DESCRIPTION ITEM NO REQUIRED YEARS COVERED STATUTORY DESTRUCTION OF # oF BOXES REMARKS RETENTION REFERENCE oRt6tNAt COPY DIGITAT
Example: News & Press Release ex.G RS 108 CU+2 2017-2018 GC34090 x X 1 Cash Roceipts Fin-126 2014-2016 x 1
Applications - utility Fin-103 CL+2 2014 X 1
Parking Citalions Fin-804 1 2012-2013 x 1
Parkang Citations - Blank Fin-804 1 x 3
Accounts Payable Fin-'101 2016-2017 X 6
Applications - Alarms CL+2 Prior to 2010 x 6
I
IIII

II IIII

IIII III

III III

IIIIIIIIIIII
INVENTORY TAKEN BY: NAME AND TITLE
Erika Reyes, Senior Accountant
stG RE DATE ADDITIONAI. COMMENTS:
q LI LL
s:city clerks oflice/policieshecotds retention desttuction/loms/city of lomito destruction outhoti2otion

EXHIBIT ''A'' - RECORDS INVENTORY
Fin-'103
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____T____rtttt
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PAGE INTENTIONALLY LEFT BLANK
November 1, 2022, Reg CC Mtg, Page # 173
1 TO: City Council
FROM: Trevor Rusin, City Attorney, and Ryan Smoot, City Manager MEETING DATE: November 1, 2022
SUBJECT: Authorizing Virtual City Council Meetings as Well as Virtual Meetings for All Other City Commissions and Committees Pursuant to AB 361

RECOMMENDATION
Authorize remote teleconference/virtual meetings of all City of Lomita legislative bodies, including all City commissions and committees, in accordance with Assembly Bill 361 (“AB 361”), by finding that: (1) a statewide state of emergency is currently in place; (2) state and local officials have imposed or recommended measures to promote social distancing in connection with COVID-19.

ANALYSIS AND OPTIONS
All meetings of the City’s legislative bodies are subject to the Ralph M. Brown Act (Gov.

Code §§ 54950 et seq.) and must be open and public so that any member of the public may attend and participate in the meetings. Commencing in March of 2020, Governor Newsom issued a series of executive orders aimed at preventing the spread of a respiratory disease that came to be known as the novel coronavirus, “COVID-19.” Among these were Executive Orders (“EO”) N-25-20, N-29-20, and N-35-20 (collectively, the “Brown Act Orders”) that waived the teleconferencing requirements of the Brown Act to allow legislative bodies to meet virtually.

On June 11, 2021, the Governor issued EO N-08-21 which rescinded these Brown Act Orders that had allowed remote meetings to occur, effective September 30, 2021. To replace those orders, on September 16, 2021, Governor Newsom signed AB 361, which became effective October 1, 2021, and amended the Brown Act to allow legislative bodies to meet virtually, without following the Brown Act’s standard teleconferencing rules, provided that the legislative body makes specific findings, which include the following: (1) a statewide state of emergency is currently in place and (2) State or local officials have imposed or recommended measures to promote social distancing in connection with COVID-19 and/or (3) meeting in person would present imminent risks to the health or safety of attendees.

Item No. 7i

CITY OF LOMITA

CITY COUNCIL REPORT
November 1, 2022, Reg CC Mtg, Page # 174
2 To comply with AB 361 the City Council must make these findings at least every 30 days. All three findings under AB 361 can be made given the current circumstances.

The Governor has proclaimed a state of emergency in response to the ongoing COVID-19 pandemic and the state of emergency currently remains in effect. Further, State officials, including the California Department of Public Health, have recommended measures to promote social distancing in connection with COVID-19, which are currently in place. Similarly, local officials, including the County Public Health Officer, have also recommended measures to promote social distancing in connection with COVID-19. In a recommendation dated September 28, 2021, the County Public Health Officer stated that “utilizing teleconferencing options for public meetings is an effective and recommended social distancing measure to facilitate participation in public affairs and encourage participants to protect themselves and others from the COVID-19 disease.” Finally, the City has determined that meeting in person would present imminent risks to the health or safety of attendees. Accordingly, all of the above-referenced AB 361 findings currently exist.

By taking the recommended action the current virtual meeting procedures may continue. If the City Council does not make the findings pursuant to AB 361, the City would have to conduct its public meetings for the City Council and other commissions in person.

FISCAL IMPACT
There is no fiscal impact associated with the recommended action.

Prepared by:

Trevor Rusin
City Attorney
November 1, 2022, Reg CC Mtg, Page # 175
1 TO: Mayor and City Council
FROM: Ryan Smoot, City Manager
PREPARED BY: Emma Kelley, Recreation Manager
MEETING DATE: November 1, 2022
SUBJECT: Discussion and Consideration of Installation of Pickleball Court at Lomita Park

RECOMMENDATION
Approve the recommendation of the Parks and Recreation Commission to authorize the installation of a hybrid pickleball court overlaid onto the existing basketball court at Lomita Park.

BACKGROUND
Over the last many months, City staff have received increasing interest from residents and park patrons in bringing the sport of Pickleball to the City of Lomita.

Pickleball has become a fast-growing sport with elements of tennis, badminton and pingpong. Played with a paddle and a plastic ball with holes and can be enjoyed by all ages and skill levels.

A pickleball court is the same size as a doubles badminton court and measures 20×44 feet. The court is striped similar to a tennis court with right and left service courts. Courts can be constructed specifically for pickleball, or they can be converted using existing tennis or badminton courts.

It is recommended that pickleball courts be placed 300 ft – 600 ft away from residential homes to avoid noise constraints. And facing north to south, so that sunlight isn’t obstructing players vision during play.

At its meeting on July 26, 2022, the Parks and Recreation Commission, requested discussion on the topic, and asked staff to prepare some background information for their consideration. On September 27th, staff presented its findings and the commission discussed possibilities for recommendation to the City Council.

CITY OF LOMITA

CITY COUNCIL REPORT
Item No. SCH 8a
November 1, 2022, Reg CC Mtg, Page # 176
2 DISCUSSION
With Pickleball being such a fast-growing and popular sport, many surrounding cities are exploring ways to provide facilities to accommodate the sport within their communities.

Some of the recent efforts of area communities are outlined below:
• The City of Torrance currently has 8 total Pickleball Courts within the city at Wilson Park, Sur La Brea Park, and Walteria Park with more possible courts being considered at other possible locations.
• South Bay Tennis Center in Rolling Hills Rd. has 17 brands new pickleball courts. • The City of Redondo Beach has explored and will be installing 13 Pickleball Courts within the City at Alta Vista Park, Perry Park, and Aviation Park. • The City of Hermosa Beach currently has 4 court locations at Kelly Court, but two of those courts are currently closed.
• The City of Manhattan Beach has 7 Pickleball courts within the city at Manhattan Heights Park.
• The City of El Segundo has 4 courts on 1 multi-purpose Tennis Court with additional temporary courts added by staff by laying downlines with tape when needed.

Each agency has express challenges related to space, noise, conflicts with other sports, and costs, with the primary constraint being noise. Residents that live near a park or facility where pickleball is played have express concerns of excessive noise a Pickleball ball creates.

Other concerns have been raised with regard to additional lines added to existing tennis courts or basketball courts which can create confusion to those learning to play that sport.

Within the City of Lomita, park and open space is extremely limited with only one programed park – Lomita Park. In considering locations for possible installation of pickleball courts in the city, two locations were primarily considered – Hathaway Park (which is unstaffed) and Lomita Park, each with their own challenges and constraints.

Two options for court installation at Hathway Park were considered – conversion or hybrid installation at the existing basketball courts, or construction of a stand-alone court toward the rear of the park. In review of these options, it was determined that in either instance, the proximity to surrounding residential uses may create problems related to noise and other concerns. It was also determined that the costs of construction of a stand-alone court could be prohibitive. The Commission is not recommending any installation at Hathaway Park at this time, though it could be considered in the future should there be increased demand.

November 1, 2022, Reg CC Mtg, Page # 177
3 Currently, Lomita Park offers tennis courts and one basketball court, among other amenities. City staff reports that the Lomita Park tennis courts are heavily used throughout the day, especially in the early mornings. The City offers adult tennis classes Monday and Wednesday mornings with youth tennis taking place in the early afternoon on Tuesday, Wednesdays and Thursdays. We also offer weeklong tennis camps during the summertime.

The Lomita Park outdoor basketball courts are also heavily used in the afternoon typically starting around 12:00pm. In addition to general public users, the Lomita Park youth basketball programs use the outside court during the months of January and March from 3:00 pm – 8:00 pm Monday through Thursday for youth practices. And in the summertime for our notorious and admired weeklong, Lomita Park Youth Basketball Camp. Offered in June and July of each summer.

Although the existing outdoor courts are slightly less than the recommended distance from residential uses, staff considered possibilities for installation of hybrid court striping at Lomita Park over the existing tennis courts and/or over the basketball court. Ultimately, because of anticipated conflicts with the heavily used courts and confusion associated with the installation of striping over the tennis courts, staff is not recommending any changes to the existing tennis courts.

In exploring the possibility of installing hybrid court lines on the outdoor basketball court, staff explored two options – first, installation of dual (side by side) courts, and secondly installation of a single court striping. Ultimately it was determined that there is insufficient space within the existing court to install dual courts and maintain adequate safety clearances around the court edges. There was also concern that the additional lines could create confusion for those learning to play basketball through the City’s existing programs. Should this option be considered, staff recommended installation of additional slats in the existing fencing to help mitigate the effects of additional noise to the extent possible.

After discussion and consideration of all of these options, the Parks and Recreation Commission is recommending that the City Council authorize the installation of a hybrid pickleball court overlaid onto the existing basketball court at Lomita Park, and direct City staff to implement appropriate signage, sound mitigation and programming to support its use. As proposed, drop-in play would take place Tuesday and Thursday 8:00am – 12:00pm.

OPTIONS

1. Approve the recommended action

2. Discuss, and provide alternative direction.

3. Take no action
November 1, 2022, Reg CC Mtg, Page # 178
4 FISCAL IMPACT
The estimated cost for the addition of hybrid or “layover” court lines on our existing basketball court and development and support for program guidelines is less than $5,000.

This project was not considered as part of the FY22-24 budget, but sufficient funds are available and can be used for this purpose from the Recreation and Facilities General Maintenance Account.

Approved by:
___________________________ __________________________
Gary Y. Sugano Ryan Smoot
Assistant City Manager City Manager
Prepared by:
______________________
Emma Kelley
Recreation Manager
November 1, 2022, Reg CC Mtg, Page # 179

Lomita City CouncilNovember 1, 2022

Lomita City Council
November 1, 2022