City Council Regular Agenda
May 20, 2024
CITY OF LOS ALAMITOS
Council Chamber
3191 Katella Ave., Los Alamitos CA 90720
CITY COUNCIL AGENDA
REGULAR MEETING
Monday, May 20, 2024 – 5:30 PM
1. CALL TO ORDER
2. ROLL CALL
Mayor Nefulda
Mayor Pro Tem Hasselbrink
Council Member Doby
Council Member Hibard
Council Member Murphy
3. CLOSED SESSION
A. Public Employee Evaluation
Title: City Manager
Authority: Government Code Section 54957
NOTICE TO THE PUBLIC – This Agenda contains a brief general description of each item to be considered. Except as provided by law, action or discussion shall not be taken on any item not appearing on the agenda. Supporting documents, including staff reports, are available for review at City Hall in the City Clerk’s Office or on the City’s website at www.cityoflosalamitos.org once the agenda has been publicly posted.
Each matter on the agenda, no matter how described, shall be deemed to include any appropriate motion, whether to adopt a minute motion, resolution, payment of any bill, approval of any matter or action, or any other action. Items listed as “for information” or “for discussion” may also be the subject of an “action” taken by the City Council at the same meeting.
Agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5) will be made available for public inspection at the meeting. Such documents will also be available at the City Clerk's office, 3191 Katella Ave., Los Alamitos, CA 90720.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (562) 431- 3538, ext. 220. Notification at least 42 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II]. Language translation services are available for this meeting by calling the City Clerk’s Office least 42 hours in advance If you are unable to attend this meeting in person, you may submit comments on any agenda item or on any item not on the agenda by email to [email protected] with the subject line “COUNCIL PUBLIC COMMENT”. Comments received by 3:00 p.m. they day of the meeting will be compiled, provided to the City Council, and made available to the public before the start of the meeting. Staff will not read email comments at the meeting. You may also view the meeting live on local cable channel 3.
If, as an attendee, or a participant at this meeting, you will need special assistance beyond what is normally provided, please contact the City Clerk’s Office at (562) 431-3538, extension 220, 48 hours prior to the meeting so that reasonable arrangements may be made.
City Council Regular Agenda
May 20, 2024
B. Conference with Real Property Negotiators
Property: 10911 Oak St., Los Alamitos, CA 90720
Agency Negotiator: Chet Simmons, City Manager
Negotiating Parties: Los Alamitos Unified School District Under Negotiation: Price and terms of payment
4. PLEDGE OF ALLEGIANCE
Council Member Murphy will lead the Pledge of Allegiance
5. INVOCATION
Mayor Nefulda will give the Invocation.
6. PRESENTATIONS
A. Presentation from Elected Representatives to Los Alamitos Police Department in Recognition of National Police Week
B. Presentation of a Certificate to Lina Lumme, of The Youth Center, in Recognition of Being Featured in the Mayor's Business Spotlight C. Presentation of a Proclamation to the Public Works Team in Recognition of National Public Work's Week
D. Presentation by Carlos Oregon, Board Member, of Working Wardrobes Regarding Services Available
E. Presentation by Irving Montenegro, Jr., Development Services Manager, regarding MyLosAl App
7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
8. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
9. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
10. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
City Council Regular Agenda
May 20, 2024
11. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic fund transfers for the period from April 1, 2024, to April 30, 2024.
Recommendation:
Ratify the Warrants from April 1, 2024, to April 30, 2024, for $1,663,099.58.
Roll Call
Mayor Nefulda
Mayor Pro Tem Hasselbrink Council Member Doby Council Member Hibard Council Member Murphy
12. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
A. Approval of Minutes (Administration)
Approve the Regular Meeting Minutes of April 15, 2024, and the Adjourned Regular Meeting Minutes of April 29, 2024.
B. Adopt Ordinance 2024-01 - Noise Standard Exemptions Associated with Construction and Property Maintenance Activities (Development Services) Consideration of a draft Ordinance concerning noise standard exemptions associated with construction and property maintenance activities.
Recommendation:
Adopt Ordinance No. 2024-01 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING AND RESTATING SECTION 17.20.020 OF THE LOS ALAMITOS MUNICIPAL CODE CONCERNING
NOISE STANDARD EXEMPTIONS ASSOCIATED WITH CONSTRUCTION AND PROPERTY MAINTENANCE ACTIVITIES (ZOA 23-05) (CITY INITIATED)." C. Resolutions Pertaining to the November 5, 2024 General Municipal Election (Administration)
The City of Los Alamitos General Municipal Election will be held on Tuesday, November 5, 2024. It is the City's policy to consolidate the local election with the County of Orange. To enable such consolidation, it is necessary to adopt resolutions calling and giving notice of the election, requesting consolidation with the County, and adopting regulations pertaining to materials prepared by any candidate for a municipal election, including costs of candidates’ statements.
City Council Regular Agenda
May 20, 2024
Recommendation:
1. Adopt Resolution No. 2024-15 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, CALLING FOR
A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CITY’S CHARTER”; and,
2. Adopt Resolution No. 2024-16 entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, REQUESTING THE
BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO
CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE”; and,
3. Adopt Resolution No. 2024-17 entitled “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADOPTING REGULATIONS
FOR CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE'S
STATEMENTS SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024.”
D. City Council Meeting Summer Schedule (Administration) In recognition of the importance of having as many City Council members as possible present at Council meetings and with summer scheduling upon us, Staff thought it prudent to bring an item to the Council to ensure transparency and another layer of noticing the public of the change in Council meeting dates.
Recommendation:
Approve the following dates for City Council Adjourned Regular Meetings at 6:00 p.m.:
Monday, June 24, 2024; Monday, July 22, 2024; Monday August 19, 2024 (no change); and, Monday, September 23, 2024.
E. 2024 Conflict of Interest Code Biennial Notice (Administration) The Political Reform Act requires each city to review its conflict of interest code biennially and notify the City Council as to whether or not the code needs to be amended. The completed biennial notice must be submitted to the City Council no later than October 1, 2024.
Recommendation:
Receive and file the 2024 Conflict of Interest Code Biennial Notice.
F. City Council Travel and Reimbursement Policy (Administration) This item updates the Travel Policy specific to City Council and Appointed Officials.
City Council Regular Agenda
May 20, 2024
Recommendation:
Adopt Revised Administrative Regulation 6.2 - City Council Travel and Reimbursement Policy.
G. Treasurer's Quarterly Investment Report - March 2024 (Finance) The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.
Recommendation:
Receive and file the Treasurer’s Quarterly Investment Report – March 2024.
H. Approval of the Request for Proposals (RFP) 2024-05 and Authorization to Bid Animal Control and Sheltering Services (Development Services) This item recommends actions to facilitate the solicitation of bids for contractual services to provide animal control and sheltering services.
Recommendation:
1. Approve the Request for Proposals (RFP) 2024-05 Animal Control and Sheltering Services; and,
2. Authorize staff to advertise and solicit bid proposals.
I. Request for Proposals (RFP) for Signing and Striping Improvements on Lexington Drive between Katella Avenue and Farquhar Avenue (CIP 23/24-09) (Development Services)
Striping and pavement marking assist in maintaining safe and up-to-date standards that comply with current Federal and State guidelines. The City received several complaints regarding speeding, lack of parking, and corner visibilities along Lexington Drive between Katella Avenue and Farquhar Avenue. The City's Traffic Engineer evaluated the conditions and developed a plan to respond to residents’ concerns.
Recommendation:
1. Approve the Request for Proposal (RFP) for the plans and specifications for the Signing and Striping Improvements on Lexington Drive between Katella Avenue and Farquhar Avenue (CIP 23/24-09); and,
2. Authorize Staff to advertise and solicit proposals.
J. Amended Joint Powers Agreement with Integrated Law and Justice Agency for Orange County (ILJAOC) (Police)
It has been seven years since the Integrated Law and Justice Agency for Orange County (ILJAOC) last reviewed and modified its Joint Powers Agreement. Following a question from the Board regarding the order of voting alternates appointed by the Orange County Chiefs and Sheriff’s Association, the ILJAOC's Executive Director,
City Council Regular Agenda
May 20, 2024
Recording Secretary, and Legal Counsel reviewed the Restated and Amended Joint Powers Agreement (the “Agreement”). The following describes the minor amendments proposed to further clarify the Agreement and ensure the practices of the Board conform with the requirements of the Agreement.
Recommendation:
Authorize the Mayor to execute the Joint Powers Agreement with Integrated Law and Justice Agency for Orange County to facilitate the integration and sharing of criminal justice information/data.
K. Award of Bid for Tree Maintenance Services (RFP 2024-01) (Development Services)
The deadline for responding to RFP 2024-01 was April 23, 2024. Nine proposals were received. Staff recommends awarding the bid to West Coast Arborists, Inc.(WCA) for the City's tree maintenance services.
Recommendation:
1. Award of bid for the tree maintenance services in the amount not to exceed $105,000 annually for a three-year contract to West Coast Arborists, Inc.; and,
2. Authorize the City Manager to approve two optional three-year extensions subject to the Consumer Price Index (CPI) increase with a cap of 2.5%; and,
3. Authorize the City Manager to execute the contract with West Coast Arborists, Inc. in a form approved by the City Attorney.
L. Notice of Completion (NOC) for the Bloomfield Street Improvement Project (CIP No. 22/23-06) (Development Services)
The City of Los Alamitos hired a roadway contractor for street improvements to grind and overlay for the Bloomfield Street Rehabilitation Project (CIP No. 22/23-06) as part of the City’s ongoing pavement management program. Staff recommends that Council accept the work as completed, direct filing of the Notice of Completion, and authorize retention release as prescribed by the Public Contract Code.
Recommendation:
1. Accept as complete the construction by Hardy and Harper, Inc. for the Bloomfield Street Improvement Project (CIP No. 22/23-06); and,
2. Authorize the City Clerk to record the Notice of Completion/Final Report with the County Recorder’s Office; and,
3. Authorize Staff to release the 5% retention to the contractor, in the amount of $10,182.50, thirty-five (35) days after recordation of the Notice of Completion.
City Council Regular Agenda
May 20, 2024
M. Amendment No. 1 to the Professional Services Agreement with Hirsch & Associates, Inc. (Development Services)
This item would extend the contract term to an existing agreement for construction management and inspection services for the Sterns Park Improvement Project.
Recommendation:
Authorize the Mayor to execute Amendment No. 1 to the Professional Services Agreement with Hirsch and Associates, Inc. for construction management and inspection services for the Sterns Park Improvement Project, extending the term through December 14, 2024.
13. PUBLIC HEARING
A. Adoption of the Fiscal Year 2024-25 Annual Operating Budget (Finance) City Charter Sections 1201-1205 govern the development and adoption of the City’s Annual Budget. Section 1203 requires a public hearing for public input on the proposed budget. Thereafter, the City Council shall adopt the budget with revisions, if any; establish estimated revenues, expenditure appropriations, and transfers of funds of the City.
Recommendation:
1. Review, receive, and file the department overviews for Administration (City Manager, City Clerk, Human Resources), Finance, Police, Development Services, and Recreation and Community Services for Fiscal Year 2024-25; and,
2. Conduct a Public Hearing on the Proposed Annual Operating Budget; and,
3. Adopt Resolution No. 2024-18, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, ADOPTING THE ANNUAL OPERATING BUDGET FOR FISCAL YEAR 2024-25.
B. Master Fee Schedule Update - Fiscal Year 2024-25 (Finance) In an effort to keep cost recovery in parity with the services rendered, it is recommended that the City Council approve the proposed Master Fee Schedule update, which update includes a 4.0% increase in applicable fees commensurate with increases in the Consumer Price Index (CPI).
Recommendation:
1. Review the Fiscal Year 2024-25 Master Fee Schedule Update, and;
2. Adopt Resolution No. 2024-19, entitled, “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING THE
MASTER FEE SCHEDULE BY ADJUSTING CERTAIN USER FEES BASED ON THE INCREASE IN THE CONSUMER PRICE INDEX (CPI)”.
City Council Regular Agenda
May 20, 2024
14. ADJOURNMENT
The City Council will adjourn to Monday, June 24, 2024, at 6:00 p.m.
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing Agenda was posted at the Los Alamitos City Hall, 3191 Katella Ave. and online at www.cityoflosalamitos.org not less than 72 hours prior to the meeting.
Eleanor Granflor, Deputy City Clerk
Dated: 5/16/24
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 10A
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Warrants
SUMMARY
The attached Warrant Register contains checks and electronic fund transfers for the period from April 1, 2024, to April 30, 2024.
RECOMMENDATION
Ratify the Warrants from April 1, 2024, to April 30, 2024, for $1,663,099.58.
BACKGROUND
The expenditures noted within this Warrant Register conform to the budget approved by the City Council.
DISCUSSION
The Director of Finance certifies the accuracy of the attached register and the availability of monies for payment thereof.
FISCAL IMPACT
The total of $1,663,099.58 represents checks and electronic fund transfers for the period April 1, 2024, to April 30, 2024.
Attachment: 1. Council Report 05.20.2024
Pages:
1-6 $ 255,417.41 Warrant 04/03/2024
7-17 $ 580,106.73 Warrant 04/17/2024
18 $ 11,072.20 Medical Retirees 04/01/2024
19 $ 242,723.74 Payroll 04/12/2024
20 $ 207,448.14 Benefits & Withholdings 04/26/2024
21 $ 239,322.60 Payroll 04/12/2024
22 $ 127,008.76 Benefits & Withholdings 04/26/2024
Grand Total $ 1,663,099.58
Statement:
I hereby certify that the claims or demands covered by the forgoing listed warrants have been audited as to accuracy and availability of funds for payment thereof.
Certified by Craig Koehler, Finance Director
this 6th day of May, 2024
The attached Warrant Register containing checks and electronic funds transfers for the period from April 1, 2024 to April 30, 2024, is being presented for ratification by the City Council. The expenditures noted within this Warrant Register conform to the budget approved by the City Council. The Director of Finance certifies to the accuracy of the attached register and to the availability of monies for payment thereof.
To Ratify
CITY OF LOS ALAMITOS
A/P Warrants
May 20, 2024
WARRANTS 04/03/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
24/7 EVENT SERVICES, INC. SPRING CARNIVAL SECURITY GENERAL FUND NON-DEPARTMENTAL 847.50_ TOTAL: 847.50
ADAMSON POLICE PRODUCTS TRAFFIC FLARES PD GENERAL FUND TRAFFIC 519.36 F-150 LIGHTS 03/24 GARAGE FUND GARAGE 1,107.60_
TOTAL: 1,626.96
ADMINSURE WORKER'S COMP CLAIM 03/24 SELF INSURANCE TRU INSURANCE 411.82_ TOTAL: 411.82
AGILE OCCUPATIONAL MEDICINE PC NON-DEPARTMENTAL 210.00
NON-DEPARTMENTAL 120.00
PRE-EMPLOYMENT PHYSICAL(3) GENERAL FUND
PRE-EMPLOYMENT PHYSICAL(2) GENERAL FUND
PRE-EMPLOYMENT PHYSICAL(1) GENERAL FUND NON-DEPARTMENTAL 70.00_ TOTAL: 400.00
AMERICAN LEGION POST 716 LOS ALAMITOS HALL RENTAL 03/24 GENERAL FUND NON-DEPARTMENTAL 2,256.00_ TOTAL: 2,256.00
AMERICAN RENTALS STREET MAINTENANCE 573.51_
TOTAL: 573.51
ANIMAL PEST MANAGEMENT SERVICES PARK MAINTENANCE 490.00_ TOTAL: 490.00
ARAMARK STREET MAINTENANCE 58.20
STREET MAINTENANCE 58.20
STREET MAINTENANCE 65.09_
TOTAL: 181.49
ARIYAH WILLIAMS DBA: KIDZ TALENT ACADE
SIDEWALK REPAIR CERRI 03/24 GENERAL FUND
GOPHER CTRL 02/24 GENERAL FUND
PW STAFF UNIFORMS 03/24 GENERAL FUND
PW STAFF UNIFORMS 03/24 GENERAL FUND
PW STAFF UNIFORMS 03/24 GENERAL FUND
GYMNASTICS & TUMBLING BEG GENERAL FUND SPECIAL CLASSES 146.90_ TOTAL: 146.90
BARBARA BANNERMAN YOGA WITH BARBARA GENERAL FUND SPECIAL CLASSES 672.75 YOGA WITH BARBARA GENERAL FUND SPECIAL CLASSES 539.50_
TOTAL: 1,212.25
CANON FINANCIAL SERVICES, INC. USAGE & CONTRACT 02/24 GENERAL FUND RECREATION ADMINISTRAT 454.41_ TOTAL: 454.41
CHARLES ABBOTT ASSOCIATES, INC. WQMP REVIEW SVCSS 02/24 GENERAL FUND NON-DEPARTMENTAL 620.00 WQMP REVIEW SVCS 02/24 GENERAL FUND NPDES 4,185.00_
TOTAL: 4,805.00
CHERYL J. SCHNITZER LINE DANCE BEG/INT GENERAL FUND SPECIAL CLASSES 1,314.30_ TOTAL: 1,314.30
CINTAS CORPORATION NO. 2 FIRST AID REFILL 01/24 GENERAL FUND BUILDING MAINTENANCE 2,496.58 FIRST AID REFILL 02/24 GENERAL FUND BUILDING MAINTENANCE 1,918.15_ TOTAL: 4,414.73
CITY GREEN CONSULTING LLC TRASH CONSULTING 01/24 GENERAL FUND NON-DEPARTMENTAL 4,000.00_ TOTAL: 4,000.00
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
1
WARRANTS 04/03/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
COSTAR REALTY INFORMATION, INC. DATA 03/24 GENERAL FUND ADMINISTRATION 795.00_ TOTAL: 795.00
COUNTY OF ORANGE TREASURER-TAX COUNTY FORMS 03/24 GENERAL FUND PATROL 135.20_ TOTAL: 135.20
CROSSTOWN ELECTRICAL & DATA, INC. LOS AL & BRADBURY 11/23 GENERAL FUND STREET MAINTENANCE 491.00 KATELLA & WALNUT 11/23 GENERAL FUND STREET MAINTENANCE 1,008.12 GENERAL FUND STREET MAINTENANCE 444.00
GENERAL FUND STREET MAINTENANCE 444.00
GENERAL FUND STREET MAINTENANCE 877.50
GENERAL FUND STREET MAINTENANCE 264.97
CERRITOS & LOS AL 11/23
LOS AL & FARQUHAR 11/23
KATELLA & NB 605 RAMP 11/23
KATELLA & NOEL 11/23
CERRITOS & LOS AL 11/23 GENERAL FUND STREET MAINTENANCE 154.28 STREET MAINTENANCE 147.20
STREET MAINTENANCE 144.20
CERRITOS & LOS AL HIGH 11/23 GENERAL FUND
KATELLA & WALNUT 11/23 GENERAL FUND
LOS AL & SAUSILITO 12/23 GENERAL FUND STREET MAINTENANCE 550.00 KATELLA & WINNERS CIR 02/24 GENERAL FUND STREET MAINTENANCE 780.00 BLOOMFIELD & KATELLA 02/24 GENERAL FUND STREET MAINTENANCE 218.20 BALL & KAYLOR 02/24 GENERAL FUND STREET MAINTENANCE 332.56 KATELLA & WALNUT 02/24 GENERAL FUND STREET MAINTENANCE 218.20 CERRITOS & LOS AL HIGH 02/24 GENERAL FUND STREET MAINTENANCE 332.56 KATELLA & NOEL 02/24 GENERAL FUND STREET MAINTENANCE 444.38 STREET MAINTENANCE 469.38
STREET MAINTENANCE 482.07
STREET MAINTENANCE 780.00
STREET MAINTENANCE 1,311.47
STREET MAINTENANCE 2,657.61
CERRITOS & LOS AL 02/24 GENERAL FUND
CERRITOS & BLOOMFIELD 02/24 GENERAL FUND
LOS AL & BRADBURY 02/24 GENERAL FUND
LOS AL & BRADBURY 02/24 GENERAL FUND
KATELLA & LOS AL 02/24 GENERAL FUND
CERRITOS & LOS AL 02/24 GENERAL FUND STREET MAINTENANCE 197.00_ TOTAL: 12,748.70
DANIELS TIRE SERVICE PD 48-2 TIRE REPLACEMENT 02/24 GARAGE FUND GARAGE 848.18_ TOTAL: 848.18
DATA TICKET, INC. CITATION PROCESSING 01/24 GENERAL FUND NEIGHBORHOOD PRESERVAT 150.00 CITATION PROCESSING 02/24 GENERAL FUND NEIGHBORHOOD PRESERVAT 51.00_ TOTAL: 201.00
DELL MARKETING L.P. COMPUTER & SUPPLIES 02/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 8,669.81_ TOTAL: 8,669.81
ECOFERT, INC. PARK MAINTENANCE 630.00_
TOTAL: 630.00
ENTERPRISE FM TRUST
FERITGATION SVCS 02/24 GENERAL FUND
VEHICLE LEASES 03/24 GARAGE FUND GARAGE 11,599.90_
TOTAL: 11,599.90
EVENT NEWS ENTERPRISE JOB AD - REC COORDINATOR GENERAL FUND ADMINISTRATION 459.28 NOTICE OF PUBLIC HEARING GENERAL FUND RECORDS 50.00
NOTICE NOISE ORDINANANCE GENERAL FUND PLANNING 400.00_
TOTAL: 909.28
EVER AFTER PRODUCTIONS LLC PRINCESS BALLET GENERAL FUND SPECIAL CLASSES 1,121.90 HIP HOP GENERAL FUND SPECIAL CLASSES 399.75
ALL IN ONE DANCE GENERAL FUND SPECIAL CLASSES 802.75
POP STAR HIP HOP GENERAL FUND SPECIAL CLASSES 396.50_
TOTAL: 2,720.90
2
WARRANTS 04/03/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
EWLES MATERIALS PICKUP DUMP STANTON 02/24 GENERAL FUND STREET MAINTENANCE 150.00_ TOTAL: 150.00
GALLS LLC POLICE AIDE UNIFORMS:WOGU GENERAL FUND TRAFFIC 95.91 GENERAL FUND EMERGENCY PREPAREDNESS 25.14
GENERAL FUND EMERGENCY PREPAREDNESS 80.99
GENERAL FUND EMERGENCY PREPAREDNESS 5.50
GENERAL FUND EMERGENCY PREPAREDNESS 39.56
GENERAL FUND EMERGENCY PREPAREDNESS 65.10
GENERAL FUND EMERGENCY PREPAREDNESS 147.22_
TOTAL: 459.42
GANAHL LUMBER COMPANY
VIP UNIFORMS: CHARLAND
VIP UNIFORMS: GARDNER
VIP UNIFORMS: GARDNER
VIP UNIFORMS: GARDNER
VIP UNIFORMS: GARDNER
VIP UNIFORMS: MURPHY
STREET SUPPLIES 02/24 GENERAL FUND STREET MAINTENANCE 94.53 SIDEWALK REPAIR GREEN 02/24 GENERAL FUND STREET MAINTENANCE 73.18 GENERAL FUND STREET MAINTENANCE 10.91
GENERAL FUND STREET MAINTENANCE 53.81
GENERAL FUND STREET MAINTENANCE 109.24-
GRAFFITI REMOVAL BRIDGE 03/24
GRAFFITI REMOVAL BRIDGE 03/24
REFUND FOR SUPPLIES
REFUND FOR SUPPLIES GENERAL FUND STREET MAINTENANCE 32.20- PAINT ELECTRIC BOXES 03/24 GENERAL FUND PARK MAINTENANCE 239.04 PD PEST CTRL SUPPLIES 03/24GENERAL FUND BUILDING MAINTENANCE 31.06 BUILDING MAINTENANCE 85.43_
TOTAL: 446.52
GOLDEN STATE WATER COMPANY STREET MAINTENANCE 388.43
PARK MAINTENANCE 692.00
CITY HALL 1 SHELF 03/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND
GOLDEN STATE WATER 02/24 GENERAL FUND BUILDING MAINTENANCE 534.76_ TOTAL: 1,615.19
GREGORY MILES ELECTRICAL FOR BLDGS 03/24 GENERAL FUND BUILDING MAINTENANCE 4,030.00_ TOTAL: 4,030.00
HI-WAY SAFETY, INC. REC JEEP LIGHTS OUTFIT 02/24 GARAGE FUND GARAGE 883.26_ TOTAL: 883.26
HIRSCH & ASSOCIATES, INC. LABOURDETTE PARK 01-02/24 GENERAL FUND CAPITAL PROJECTS 3,640.00_ TOTAL: 3,640.00
HORSEMEN INC BACKGROUND FOR SANCHEZ GENERAL FUND NON-DEPARTMENTAL 1,800.00_ TOTAL: 1,800.00
IEEE WAREHOUSE RENT 02-03/24 GENERAL FUND NON-DEPARTMENTAL 24,000.00 WAREHOUSE RENT 04/24 GENERAL FUND NON-DEPARTMENTAL 12,000.00_ TOTAL: 36,000.00
INTEGRITY SURVEILLANCE GROUP AND TACTI GPS TRACKER ANNUAL FEE GENERAL FUND INVESTIGATION 2,222.57_ TOTAL: 2,222.57
J'S AUTO BODY INC F-150 MAV RHINO LINING 03/24 GARAGE FUND GARAGE 975.00_ TOTAL: 975.00
KING SALMON AND THE FUNK YARD HORNS SENIOR PROM BAND 2024 GENERAL FUND NON-DEPARTMENTAL 1,500.00_ TOTAL: 1,500.00
KRISTIN DIMICELI DBA: GARAGE PILATES PILATES ON REFORMER GENERAL FUND SPECIAL CLASSES 663.00 PILATES ON REFORMER GENERAL FUND SPECIAL CLASSES 368.55_ TOTAL: 1,031.55
3
WARRANTS 04/03/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
LA HERRADURA MOBIL DETAIL GARAGE 450.00
GARAGE 180.00
GARAGE 135.00
GARAGE 695.00
GARAGE 225.00
GARAGE 180.00
PD CAR WASHES - 03/04/24 GARAGE FUND
PW CAR WASHES - 03/04/24 GARAGE FUND
REC CAR WASHES - 03/04/24 GARAGE FUND
PD CAR WASHES - 03/11/2024 GARAGE FUND
PD CAR WASHES - 03/18/24 GARAGE FUND
PW CAR WASHES - 03/18/24 GARAGE FUND
REC CAR WASHES - 03/18/24 GARAGE FUND GARAGE 90.00_
TOTAL: 1,955.00
LIEBERT CASSIDY WHITMORE GENERAL SVCS 02/24 GENERAL FUND CITY ATTORNEY 1,572.50 GENERAL SVCS 02/24 GENERAL FUND CITY ATTORNEY 552.50_
TOTAL: 2,125.00
LOWE'S STREET MAINTENANCE 26.16
BUILDING MAINTENANCE 202.53
BUILDING MAINTENANCE 31.31_
TOTAL: 260.00
M&N COASTLINE AUTO & TIRE SERVICE
STREET SUPPLIES 02/24 GENERAL FUND
CITY HALL 1 REPAIRS 03/24 GENERAL FUND
COMM CTR SUPPLIES 02/24 GENERAL FUND
CATALYTIC REPLACEMENT 01/24 GARAGE FUND GARAGE 2,279.27_ TOTAL: 2,279.27
MARY ANN REMNET BOOMERS TO ZOOMERS GENERAL FUND SPECIAL CLASSES 29.90_ TOTAL: 29.90
MCLEAN ENTERPRISES, INC. SPRING CARNIVAL SIGNS SPEC GENERAL FUND NON-DEPARTMENTAL 1,220.32 SPRING CARNIVAL SIGNS SPEC GENERAL FUND NON-DEPARTMENTAL 235.98 BUSINESS CARDS ARIANA ENCI GENERAL FUND ADMINISTRATION 54.63 EVENT TENT ADMIN DEPT GENERAL FUND ADMINISTRATION 1,229.51 BUSINESS CARDS ADMIN DEPT GENERAL FUND ADMINISTRATION 71.01 CITY CLERK RETRACTABLE BAN GENERAL FUND ADMINISTRATION 103.79 BUSINESS CARDS MIRZADEH GENERAL FUND PATROL 88.71
REVIVE HANDOUT GENERAL FUND COMMUNITY DEVEL ADMIN 38.24 DUMPSTER DAY EEDM GENERAL FUND NEIGHBORHOOD PRESERVAT 229.36 REVIVE MAILER GENERAL FUND ECONOMIC DEVELOPMENT 797.24
ADULT SPORT SUPPLIES GENERAL FUND SPORTS 150.76
YOUTH TRACK & FIELD SUPPLI GENERAL FUND SPORTS 150.77
WEEKEND OF ART SIGNS GENERAL FUND SPECIAL EVENTS 157.32_ TOTAL: 4,527.64
MISC. VENDOR JIM RICE JIM RICE:GMLA ENTERTAINMEN GENERAL FUND COMMUNITY DEVEL ADMIN 300.00 WOMEN IN LEISURE WOMEN IN LEISURE:TRAVEL & GENERAL FUND RECREATION ADMINISTRAT 150.00_ TOTAL: 450.00
MOBILE MODULAR MANAGEMENT CORP TRAILER RENT 03/24 GENERAL FUND COMMUNITY DEVEL ADMIN 739.73 OFFICE PURCHASE 12X40 HCD GARAGE FUND GARAGE 52,819.24_ TOTAL: 53,558.97
NORM'S AUTOMOTIVE CENTER, INC. PD SUV OIL CHANGE GARAGE FUND GARAGE 54.95 PD 48-S2 OIL CHANGE GARAGE FUND GARAGE 54.95
PW TRUCK OIL CHANGE GARAGE FUND GARAGE 49.95
PD SUV OIL CHANGE GARAGE FUND GARAGE 54.95
PD 48-S2 OIL CHANGE GARAGE FUND GARAGE 54.95
PD 48-2 OIL CHANGE GARAGE FUND GARAGE 54.95_
TOTAL: 324.70
NORTH STAR LAND CARE MAINTENANCE FOR CITY 02/24 GENERAL FUND PARK MAINTENANCE 9,505.66 4
WARRANTS 04/03/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 9,505.66
OSTS INC. STREET MAINTENANCE 1,374.00_
TOTAL: 1,374.00
PAPER RECYCLING SPECIALISTS FINANCE 30.67
RECORDS 30.66
RECREATION ADMINISTRAT 30.67_
TOTAL: 92.00
PENINSULA SEPTIC SERVICE, INC. PARK MAINTENANCE 580.00
TRAINING CLASSES CONFINED 03/24 GENERAL FUND
SHREDDING SVCS 02/24 GENERAL FUND
SHREDDING SVCS 02/24 GENERAL FUND
SHREDDING SVCS 02/24 GENERAL FUND
PUMP SEPTIC TANK FOR PARK 02/23/24 GENERAL FUND
PUMP SEPTIC TANK FOR PARK 03/04/24 GENERAL FUND PARK MAINTENANCE 580.00_ TOTAL: 1,160.00
QUADIENT FINANCE USA, INC POSTAGE 02/24 GENERAL FUND FINANCE 1,250.00_ TOTAL: 1,250.00
RICHARD MURRIETTA BACK FLOW REPAIRS 02/24 GENERAL FUND PARK MAINTENANCE 2,150.00_ TOTAL: 2,150.00
SCA OF CA LLC STREET SWEEPING 02/24 GENERAL FUND STREET MAINTENANCE 9,463.99_ TOTAL: 9,463.99
SCOTT ANTHONY WINNINGHAM SPRING CARNIVAL SIGN SPECI GENERAL FUND NON-DEPARTMENTAL 74.02 ROTB SIGN RACE LOS AL GENERAL FUND NON-DEPARTMENTAL 384.34 WEEKEND OF ART SIGN SPECIA GENERAL FUND SPECIAL EVENTS 74.02_ TOTAL: 532.38
SDI PRESENCE LLC 382.85
3,942.50
1,180.00
SENTINEL ONE CTRL 02/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE T&M SUPPORT 02/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE CLOUD BACKUP 02/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE IT SUPPORT CONTRACT 02/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 5,871.00_ TOTAL: 11,376.35
SITEONE LANDSCAPE SUPPLY SIDEWALK SUPPLY GREEN 02/24 GENERAL FUND STREET MAINTENANCE 28.89_ TOTAL: 28.89
SOUTHERN CALIFORNIA EDISON SIGNALS/ST LIGHTS 02-03/24 GENERAL FUND STREET MAINTENANCE 352.95 PARKS 02-03/24 GENERAL FUND PARK MAINTENANCE 35.45
SPRINKLERS 02-03/24 GENERAL FUND PARK MAINTENANCE 215.40_ TOTAL: 603.80
SOUTHERN CALIFORNIA GAS SOCAL GAS 02/24-03/24 GENERAL FUND BUILDING MAINTENANCE 346.51_ TOTAL: 346.51
STAPLES BUSINESS ADVANTAGE REFUND: RETURN SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 278.29- SUPPLIES - PRINTER INK GENERAL FUND COMMUNITY DEVEL ADMIN 1,033.87_ TOTAL: 755.58
SUZANNE ROADY-ROSS T'AI CHI CHIH BEG/INT GENERAL FUND SPECIAL CLASSES 234.65_ TOTAL: 234.65
UNDERGROUND SERVICE ALERT OF SO CAL MONTHLY DATABASE 02/24 GENERAL FUND STREET MAINTENANCE 55.50_ TOTAL: 55.50
UNITED STATES POSTMASTER USPS MAILING RENEWAL ANNUAL GENERAL FUND RECREATION ADMINISTRAT 320.00 5
WARRANTS 04/03/2024
VENDOR NAME DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 320.00
VERIZON WIRELESS GENERAL FUND EMERGENCY PREPAREDNESS 166.12 GENERAL FUND COMMUNITY DEVEL ADMIN 180.08
GENERAL FUND NEIGHBORHOOD PRESERVAT 249.63
EMERGENCY PREP PHONES 03/24
ADMIN PHONES 03/24
COMM DEV PHONES 03/24
PW CELL PHONES 03/24 GENERAL FUND STREET MAINTENANCE 249.18_ TOTAL: 845.01
WILLDAN ENGINEERING GENERAL FUND CITY ENGINEER 13,444.00 GENERAL FUND CITY ENGINEER 7,763.00
GENERAL FUND CITY ENGINEER 5,835.00
CITY ENGINEER 12/23
PLAN CHECKING 12/23
TRAFFIC ENGINEER 12/23
PLAN CHECKING 12/23 GENERAL FUND CITY ENGINEER 1,222.00 2022-23 STREET IMPROVEMENT GENERAL FUND CAPITAL PROJECTS 171.00 BLOOMFIELD PMRF 12/23 GAS TAX CAPITAL PROJECTS 486.00
BLOOMFIELD PMRF 12/23 GAS TAX CAPITAL PROJECTS 179.50
COMM CTR ROOF PROJECT 12/23 FACILITY CAPITAL E CAPITAL PROJECTS 2,400.00 COMM CTR ROOF PROJECT 12/23 FACILITY CAPITAL E CAPITAL PROJECTS 935.00_ TOTAL: 32,435.50
=============== FUND TOTALS ================
10 GENERAL FUND 157,936.02
20 GAS TAX 665.50
50 GARAGE FUND 72,792.15
52 FACILITY CAPITAL EXPENSES 3,335.00
53 TECHNOLOGY REPLACEMENT 20,046.16
54 SELF INSURANCE TRUST 411.82
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 255,417.41
--------------------------------------------
6
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
3M CONSTRUCTION CORPORATION DIVIDER WALL PROJECT BUILDING IMPROVEME CAPITAL PROJECTS 86,730.00_ TOTAL: 86,730.00
A LA WAFFLE, INC. REVIVE GRANT REIMBURSEMENT GENERAL FUND COMMUNITY DEVEL ADMIN 406.94_ TOTAL: 406.94
ADAMSON POLICE PRODUCTS PD F-150 VEHICLE RSO LIGHT GARAGE FUND GARAGE 1,646.70_ TOTAL: 1,646.70
ALL CITY MANAGEMENT SERVICES CROSSING GUARDS 03/03-16/24 GENERAL FUND TRAFFIC 7,376.14 CROSSING GUARDS 03/17-30/24 GENERAL FUND TRAFFIC 7,382.79_ TOTAL: 14,758.93
AMERICAN CAMPER SHELLS & VAN WORKS F-150 RSO BED EXTENDER GARAGE FUND GARAGE 2,972.98_ TOTAL: 2,972.98
AMERICAN RENTALS SCISSOR LIFT WAREHOUSE 03/ GARAGE FUND GARAGE 993.76_ TOTAL: 993.76
ANDERSON ELECTRICAL & LIGHTING SERVICE YARD LIGHT INSTALL 03/24 GENERAL FUND BUILDING MAINTENANCE 225.00_ TOTAL: 225.00
ARAMARK PW JACKETS 01/24 GENERAL FUND STREET MAINTENANCE 86.30 PW UNIFORMS 03/24 GENERAL FUND STREET MAINTENANCE 103.44 PW UNIFORMS 04/24 GENERAL FUND STREET MAINTENANCE 220.14_ TOTAL: 409.88
BARBARA BANNERMAN YOGA WITH BARBARA 03/19/24 GENERAL FUND SPECIAL CLASSES 9.75 YOGA WITH BARBARA 03/26/24 GENERAL FUND SPECIAL CLASSES 9.75_ TOTAL: 19.50
BASE HILL INC JANITORIAL SVCS 03/24 GENERAL FUND BUILDING MAINTENANCE 5,809.99_ TOTAL: 5,809.99
CALIFORNIA FORENSIC PHLEBOTOMY, INC. BLOOD DRAWS (2) 03/24 GENERAL FUND PATROL 294.00_ TOTAL: 294.00
CARRI FOX LINE DANCE 03/13/24 GENERAL FUND SPECIAL CLASSES 29.40 LINE DANCE 03/20/24 GENERAL FUND SPECIAL CLASSES 37.80_ TOTAL: 67.20
CARSON LANDSCAPE SUPPLY COYOTE CREEK MAINT 03/24 GENERAL FUND PARK MAINTENANCE 362.61_ TOTAL: 362.61
CASA YOUTH SHELTER STIPEND FOR ELEVATE TEEN E GENERAL FUND NON-DEPARTMENTAL 300.00_ TOTAL: 300.00
CHARLES ABBOTT ASSOCIATES, INC. SVCS FOR CITY 09/23 GENERAL FUND BUILDING INSPECTION 20.00 SVCS FOR CITY 02/2024 GENERAL FUND BUILDING INSPECTION 25,826.66 ASSISTANT PLANNER 02/24 GENERAL FUND BUILDING INSPECTION 7,980.00 WQMP INSPECTIONS 03/24 GENERAL FUND NPDES 1,777.50_
TOTAL: 35,604.16
CHERYL J. SCHNITZER LINE DANCE 03/11/24 GENERAL FUND SPECIAL CLASSES 9.75 LINE DANCE 03/18/24 GENERAL FUND SPECIAL CLASSES 19.50_ TOTAL: 29.25
7
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
CINTAS CORPORATION NO. 2 FIRST AID REFILL 03/24 GENERAL FUND BUILDING MAINTENANCE 1,862.02_ TOTAL: 1,862.02
CITY OF LONG BEACH ANIMAL CTRL SVCS Q1 GENERAL FUND FINANCE 36,714.25_ TOTAL: 36,714.25
COLORADO FAMILY SUPPORT REGISTRY ID# 12634200 POOL CLEARING FUND NON-DEPARTMENTAL 230.76_ TOTAL: 230.76
COUNTY OF ORANGE TREASURER-TAX OCATS CIRCUIT & SUPPORT 03/24 GENERAL FUND COMMUNICATIONS TECHNOL 1,273.33 FINGERPRINT AFIS 04/24 GENERAL FUND COMMUNICATIONS TECHNOL 431.00_ TOTAL: 1,704.33
CROSSTOWN ELECTRICAL & DATA, INC. PREVENTATIVE MAINT 03/24 GENERAL FUND STREET MAINTENANCE 1,228.50_ TOTAL: 1,228.50
DANIELS TIRE SERVICE EXPLORER TIRE REPLACEMENT GARAGE FUND GARAGE 307.15 PD 48-5 TIRE REPLACEMENT GARAGE FUND GARAGE 438.02_
TOTAL: 745.17
DEPARTMENT OF CONSERVATION SMIP FEES Q1 GENERAL FUND NON-DEPARTMENTAL 338.53 BLDG PERMITS CREDIT Q1 GENERAL FUND NON-DEPARTMENTAL 16.93- TOTAL: 321.60
DIANA C. PEREZ GENERAL FUND SPECIAL CLASSES 429.00
GENERAL FUND SPECIAL CLASSES 432.25_
TOTAL: 861.25
DUTHIE ELECTRIC SERVICE CORPORATION GENERAL FUND BUILDING MAINTENANCE 729.97 TOTAL: 729.97
ECS IMAGING, INC. TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 4,150.00 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 553.33
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 800.00
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 600.00
TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 875.00_
TOTAL: 6,978.33
ENTERPRISE FM TRUST
LEARN AND GROW PLAYGROUP
SHAPING UP ABC'S & 123'S
FENLEY PUMP MAINT 02/29/24
LASERFICHE USERS
LASERFICHE USER PRORATED
LASERFICHE USERS
LASERFICHE ONLINE PORTAL
LASERFICHE SVCS FOR CITY
VEHICLE LEASES 04/24
GARAGE FUND GARAGE 10,040.71_
TOTAL: 10,040.71
EWING FERTILIZATION PARKWAYS/GRE GENERAL FUND PARK MAINTENANCE 979.59_ TOTAL: 979.59
FRONTIER COMMUNICATIONS JAIL ALARM 04/24 GENERAL FUND COMMUNICATIONS TECHNOL 397.33_ TOTAL: 397.33
GALLS LLC PD UNIFORMS:SANCHEZ GENERAL FUND PATROL 528.68 POLICE AIDE UNIFORMS:HOOPA GENERAL FUND RECORDS 376.46
POLICE AIDE UNIFORMS:HOOPA GENERAL FUND RECORDS 11.01
POLICE AIDE UNIFORMS:WOGU GENERAL FUND TRAFFIC 327.04
VIP UNIFORMS:CHARLAND GENERAL FUND EMERGENCY PREPAREDNESS 42.87 VIP UNIFORMS:CHARLAND GENERAL FUND EMERGENCY PREPAREDNESS 85.12 VIP UNIFORMS:CHARLAND GENERAL FUND EMERGENCY PREPAREDNESS 75.41 POLICE AIDE UNIFORMS:HOOPA GENERAL FUND STREET MAINTENANCE 279.93 8
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 1,726.52
GANAHL LUMBER COMPANY CITY HALL 1 PROJECT GENERAL FUND BUILDING MAINTENANCE 122.24 PPE SUPPLIES 03/24 GENERAL FUND BUILDING MAINTENANCE 21.84 PPE & GRAFFITI REMOVAL 03/24 GENERAL FUND BUILDING MAINTENANCE 174.84 CITY HALL 1 OFFICE SUPPLIE GENERAL FUND BUILDING MAINTENANCE 1,130.80_ TOTAL: 1,449.72
GOLDEN STATE WATER COMPANY GENERAL FUND STREET MAINTENANCE 4,885.34 GENERAL FUND PARK MAINTENANCE 2,269.58
GENERAL FUND BUILDING MAINTENANCE 1,111.75_
TOTAL: 8,266.67
GRANITE CONSTRUCTION COMPANY GENERAL FUND STREET MAINTENANCE 1,529.50 GENERAL FUND STREET MAINTENANCE 1,529.50
GENERAL FUND STREET MAINTENANCE 1,529.50
GENERAL FUND STREET MAINTENANCE 1,529.50_
TOTAL: 6,118.00
GUAVA GROOVE GENERAL FUND SPECIAL CLASSES 760.50_
TOTAL: 760.50
HARRIS & ASSOCIATES INC GENERAL FUND NON-DEPARTMENTAL 3,087.50_ TOTAL: 3,087.50
HI-WAY SAFETY, INC. GENERAL FUND STREET MAINTENANCE 60.63_ TOTAL: 60.63
HOMECOURT EDGE BASKETBALL LLC GENERAL FUND SPORTS 16.00 GENERAL FUND SPORTS 96.00
GENERAL FUND SPORTS 112.00
GENERAL FUND SPORTS 32.00
GENERAL FUND SPORTS 96.00
GENERAL FUND SPORTS 48.00
GENERAL FUND SPORTS 96.00
GENERAL FUND SPORTS 112.00
GOLDEN STATE WATER 03/24
GOLDEN STATE WATER 03/24
GOLDEN STATE WATER 03/24
EZ STREET BAGS 01/24
EZ STREET BAGS 02/12/24
EZ STREET BAGS 02/15/24
EZ STREET BAGS 03/24
UKULELE HOKULANI
LAMPSON PROJECT 02/24
SIGNS FOR WAREHOUSE
HCE DROP IN 03/10/24
HCE DROP IN 03/12/24
HCE DROP IN 03/14/24
HCE DROP IN 03/17/24
HCE DROP IN 03/19/24
HCE DROP IN 03/24/24
HCE DROP IN 03/26/24
HCE DROP IN 03/28/24
HCE DROP IN 04/02/24 GENERAL FUND SPORTS 16.00
HCE BALL HANDLE & SHOOTING GENERAL FUND SPORTS 298.30
HCE TRIPLE BUNDLE GENERAL FUND SPORTS 298.18
HCE ATTACK SERIES GENERAL FUND SPORTS 252.00
HCE BALLHANDLING GENERAL FUND SPORTS 80.00
HCE TRAVEL BALL GENERAL FUND SPORTS 1,254.89_
TOTAL: 2,807.37
INT'L ASSOC. OF CHIEFS OF POLICE ANNUAL MEMBERSHIP DUES GENERAL FUND POLICE ADMINISTRATION 190.00_ TOTAL: 190.00
K&S AIR CONDITIONING, INC. PD AC UNIT CHECK 03/24 GENERAL FUND BUILDING MAINTENANCE 350.00 PD AC UNIT MAINT 03/24 GENERAL FUND BUILDING MAINTENANCE 8,209.00_ TOTAL: 8,559.00
KEVIN & VICKY GARRETT TENNIS, INC. PEE WEE TENNIS TUESDAY GENERAL FUND SPECIAL CLASSES 175.50 YOUTH TENNIS TUESDAY GENERAL FUND SPECIAL CLASSES 279.50 YOUTH TENNIS WEDNESDAY GENERAL FUND SPECIAL CLASSES 357.50 ADULT TENNIS WEDNESDAY GENERAL FUND SPECIAL CLASSES 204.75 PEE WEE TENNIS THURSDAY GENERAL FUND SPECIAL CLASSES 188.50 9
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
YOUTH TENNIS THURSDAY GENERAL FUND SPECIAL CLASSES 315.25 YOUTH TENNIS THURSDAY GENERAL FUND SPECIAL CLASSES 208.00 YOUTH TENNIS SATURDAY GENERAL FUND SPECIAL CLASSES 282.75 YOUTH TENNIS SATURDAY GENERAL FUND SPECIAL CLASSES 286.00_ TOTAL: 2,297.75
KONICA MINOLTA PD COPIER LEASE 03/24 GENERAL FUND POLICE ADMINISTRATION 211.00_ TOTAL: 211.00
KONICA MINOLTA BUSINESS SOLUTIONS U.S. PD COPIER MAINT 03/24 GENERAL FUND POLICE ADMINISTRATION 249.99_ TOTAL: 249.99
KONICA MINOLTA PREMIER FINANCE COPIER LEASE 04/02-05/19/24 GENERAL FUND FINANCE 1,048.46_ TOTAL: 1,048.46
LA HERRADURA MOBIL DETAIL PD CAR WASHES 03/25/24 GARAGE FUND GARAGE 665.00 PD CAR WASHES 04/01/24 GARAGE FUND GARAGE 180.00
PW CAR WASHES 04/01/24 GARAGE FUND GARAGE 135.00
REC CAR WASHES 04/01/24 GARAGE FUND GARAGE 100.00_
TOTAL: 1,080.00
M&C CONSTRUCTION GROUP INC INSTALL GATE WAREHOUSE GENERAL FUND BUILDING MAINTENANCE 45,000.00_ TOTAL: 45,000.00
M&N COASTLINE AUTO & TIRE SERVICE GARAGE 207.61_
TOTAL: 207.61
MARY ANN REMNET SPECIAL CLASSES 9.75
SPECIAL CLASSES 9.75
SPECIAL CLASSES 9.75_
TOTAL: 29.25
MISC. VENDOR VERONICA WILSON POLICE ADMINISTRATION 96.35_ TOTAL: 96.35
MV CHENG ASSOCIATES, INC.
PD 48-3 OIL & COOLING 03/24 GARAGE FUND
BOOMERS TO ZOOMERS 03/11/24 GENERAL FUND
BOOMERS TO ZOOMERS 02/26/24 GENERAL FUND
BOOMERS TO ZOOMERS 04/08/24 GENERAL FUND
TRAVEL REIMBURSEMENT GENERAL FUND
INTERIM FINANCE MGR 02/24 GENERAL FUND FINANCE 8,977.50_ TOTAL: 8,977.50
NORM'S AUTOMOTIVE CENTER, INC. PD 48-4 OIL CHANGE 03/24 GARAGE FUND GARAGE 54.95 PD 48-5 OIL & BRAKE 03/24 GARAGE FUND GARAGE 232.06
CHIEF'S TAHOE SMOG CHECK GARAGE FUND GARAGE 59.95
PD UNDERCOVER OIL CHANGE 03/24 GARAGE FUND GARAGE 148.04_ TOTAL: 495.00
NORTH STAR LAND CARE LANDSCAPE MAINT 01/24 GENERAL FUND STREET MAINTENANCE 9,505.66 LANDSCAPE MAINT 03/24 GENERAL FUND STREET MAINTENANCE 9,505.66_ TOTAL: 19,011.32
ORANGE CO CHIEFS OF POLICE & SHERIFF'S CHIEF & ADMIN LUNCHEON 05/24 GENERAL FUND POLICE ADMINISTRATION 130.00_ TOTAL: 130.00
ORANGE COUNTY SANITATION DISTRICT CONNECTION FEES 01/24 GENERAL FUND NON-DEPARTMENTAL 11,678.91 BLDG PERMITS 01/24 GENERAL FUND NON-DEPARTMENTAL 583.95- TOTAL: 11,094.96
PENINSULA SEPTIC SERVICE, INC. PUMP SEPTIC COTTONWOOD 03/24 GENERAL FUND PARK MAINTENANCE 580.00 10
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
PUMP SEPTIC COTTONWOOD 03/24 GENERAL FUND PARK MAINTENANCE 580.00_ TOTAL: 1,160.00
PRINTMASTERS HEALTH & WELLNESS BANNERS GENERAL FUND ADMINISTRATION 180.26_ TOTAL: 180.26
PTS COMMUNICATIONS PAYPHONE SVCS 04/24 TECHNOLOGY REPLACE ADMINISTRATIVE SERVICE 43.00_ TOTAL: 43.00
PUBLIC AGENCY RETIREMENT SERVICES AND PAYMENT 4 PARS TRUST GENERAL FUND NON-DEPARTMENTAL 50,000.00_ TOTAL: 50,000.00
R.B. PRODUCTIONS INC MY REC ANNUAL FEE REGISTRA GENERAL FUND RECREATION ADMINISTRAT 9,070.00_ TOTAL: 9,070.00
REDFLEX TRAFFIC SYSTEMS, INC. RED LIGHT CAMERAS 03/24 GENERAL FUND TRAFFIC 10,887.54_ TOTAL: 10,887.54
SCA OF CA LLC STREET SWEEPING 03/24 GENERAL FUND STREET MAINTENANCE 9,463.99_ TOTAL: 9,463.99
SIR SPEEDY PRINTING, SIGNS, MARKETING NEW HIRE BUSINESS CARDS GENERAL FUND COMMUNITY DEVEL ADMIN 163.88 GMLA SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 361.40 GMLA SUPPLIES GENERAL FUND PLANNING 90.35
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 606.34
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 121.27
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 939.55
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 363.97
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 1,161.33
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 749.71
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 327.75_
TOTAL: 4,885.55
SITEONE LANDSCAPE SUPPLY PRUNING KATELLA MEDIAN 04/ GENERAL FUND STREET MAINTENANCE 120.78 GOPHER HOLES REFILL 03/24 GENERAL FUND PARK MAINTENANCE 57.76_ TOTAL: 178.54
SOCAL AUTO & TRUCK PARTS INC. PD GENERATOR BATTERY GENERAL FUND BUILDING MAINTENANCE 149.10_ TOTAL: 149.10
SOUTHERN CALIFORNIA EDISON SIGNALS/ST LIGHTS 02/24 GENERAL FUND STREET MAINTENANCE 23,863.98 PARKS 02/24 GENERAL FUND PARK MAINTENANCE 343.97
MCAULIFFE PARK 02/24 GENERAL FUND PARK MAINTENANCE 150.34 PUMP STATIONS 02/24 GENERAL FUND BUILDING MAINTENANCE 738.55 CITY HALL 02/24 GENERAL FUND BUILDING MAINTENANCE 2,054.89 POLICE STATION 02/24 GENERAL FUND BUILDING MAINTENANCE 4,778.71_ TOTAL: 31,930.44
ST. OF CALIFORNIA DEPT. OF JUSTICE FINGERPRINTING SVCS 10/23 GENERAL FUND NON-DEPARTMENTAL 160.00_ TOTAL: 160.00
SUSAN SAXE-CLIFFORD, PH.D. PSYCHOLOGICAL EXAM 04/24 GENERAL FUND NON-DEPARTMENTAL 450.00_ TOTAL: 450.00
THE ALBERT GROUP ARCHITECTS RENOVATE CHAMBERS GENERAL FUND CAPITAL PROJECTS 14,000.00 ARCHITECTURE SVCS 03/24 GENERAL FUND CAPITAL PROJECTS 4,000.00 11
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
_______________
TOTAL: 18,000.00
THE CONVERSE PROFESSIONAL GROUP COMM CTR PROJ SVCS 02/24 GENERAL FUND BUILDING MAINTENANCE 968.71 ASBESTOS TESTING 02/24 GENERAL FUND BUILDING MAINTENANCE 168.66 ASBESTOS TESTING 02/24 GENERAL FUND BUILDING MAINTENANCE 91.08_ TOTAL: 1,228.45
THE COUNSELING TEAM INTERNATIONAL EMPLOYEE SUPPORT SVCS 04/2 GENERAL FUND POLICE ADMINISTRATION 1,100.00_ TOTAL: 1,100.00
THE EMBLEM AUTHORITY PATCH FOR BOMBER JACKET GENERAL FUND ADMINISTRATION 207.50_ TOTAL: 207.50
TOWNSEND PUBLIC AFFAIRS, INC. GRANT WRITING 04/24 GENERAL FUND ADMINISTRATION 2,000.00 CONSULTING SERVICES 04/24 GENERAL FUND ADMINISTRATION 4,000.00_ TOTAL: 6,000.00
U.S. BANK SENIOR FOCUS GROUPS SUPPLI GENERAL FUND NON-DEPARTMENTAL 148.13 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 43.52 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 15.96 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 32.45 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 104.82 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 125.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 60.90 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 42.03 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 130.88 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 21.99 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 112.93 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 107.33 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 135.56 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 34.15 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 113.00 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 21.06 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 81.34 DINE & DOUGH PROGRAM GENERAL FUND NON-DEPARTMENTAL 165.04 ADAPTIVE REC MEETUP 03/24 GENERAL FUND NON-DEPARTMENTAL 4.96 ADAPTIVE REC MEETUP 03/24 GENERAL FUND NON-DEPARTMENTAL 174.83 ADAPTIVE REC MEETUP 03/24 GENERAL FUND NON-DEPARTMENTAL 65.53 ADAPTIVE REC MEETUP 03/24 GENERAL FUND NON-DEPARTMENTAL 68.04 ADAPTIVE REC MEETUP 03/24 GENERAL FUND NON-DEPARTMENTAL 52.85 FOOD HANDLER CERT GENERAL FUND NON-DEPARTMENTAL 7.49
SPRING CARNIVAL DRY CLEANI GENERAL FUND NON-DEPARTMENTAL 25.00 SPRING CARNIVAL TABLE COVE GENERAL FUND NON-DEPARTMENTAL 6.89 MURPHY OC REGISTER 03/24 GENERAL FUND CITY COUNCIL 18.00 HIBARD CASINO NIGHT GENERAL FUND CITY COUNCIL 125.00
DOBY SAC ADVOCACY TRIP GENERAL FUND CITY COUNCIL 285.00 DOBY SAC ADVOCACY TRIP GENERAL FUND CITY COUNCIL 895.00 MURPHY CASINO NIGHT GENERAL FUND CITY COUNCIL 100.00
MURPHY LOCC MTG GENERAL FUND CITY COUNCIL 30.00
TABLE CLOTHS COUNCIL CHAMB GENERAL FUND CITY COUNCIL 27.00 MURPHY FROM THE HEART FEE GENERAL FUND CITY COUNCIL 2.50 MURPHY FROM THE HEART TICK GENERAL FUND CITY COUNCIL 100.00 COUNCIL MTG DINNER 03/18/2 GENERAL FUND CITY COUNCIL 189.00 COUNCIL MTG DRINKS 03/18/2 GENERAL FUND CITY COUNCIL 5.19 DOBY CASINO NIGHT GENERAL FUND CITY COUNCIL 100.00
DOBY'S GUEST CASINO NIGHT GENERAL FUND CITY COUNCIL 100.00 12
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
ADOBE SUBSCRIPTION GENERAL FUND ADMINISTRATION 59.98
OC REGISTER SUBSCRIPTION GENERAL FUND ADMINISTRATION 26.00 WELLNESS COORDINATOR TRAIN GENERAL FUND ADMINISTRATION 750.00 CITY HALL 2 BATHROOM SUPPL GENERAL FUND ADMINISTRATION 94.47 CITY HALL 2 BATHROOM SUPPL GENERAL FUND ADMINISTRATION 71.36 LUNCH FOR DISTRICT MTG GENERAL FUND ADMINISTRATION 189.90 LUNCH FOR TEAMSTERS MTG GENERAL FUND ADMINISTRATION 189.90 ADMIN PRIZE CHAPSTICKS GENERAL FUND ADMINISTRATION 1,232.71 GRANFLOR CMC WEBINAR GENERAL FUND ADMINISTRATION 60.00
GRANFLOR CMC WEBINAR GENERAL FUND ADMINISTRATION 60.00
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 13.06
GRANFLOR CMC WEBINAR GENERAL FUND ADMINISTRATION 60.00
GRANFLOR CMC WEBINAR GENERAL FUND ADMINISTRATION 60.00
GRANFLOR APRIL LUNCHEON GENERAL FUND ADMINISTRATION 35.00 RETURN OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 63.81- SUPPLIES SWAG ITEMS GENERAL FUND ADMINISTRATION 966.72
ELEVATE WORKPLACE TRAINING GENERAL FUND ADMINISTRATION 150.00 WELLNESS SUPPLIES GENERAL FUND ADMINISTRATION 236.31
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 15.02
OFFICE SUPPLIES GENERAL FUND ADMINISTRATION 13.09
ENCISO 250 BUSINESS CARDS GENERAL FUND ADMINISTRATION 54.63 SUPPLIES GENERAL FUND FINANCE 41.70
SUPPLIES GENERAL FUND FINANCE 46.22
SUPPLIES GENERAL FUND FINANCE 28.79
DUES & SUBSCRIPTIONS GENERAL FUND FINANCE 10.00
DUES & SUBSCRIPTIONS GENERAL FUND FINANCE 0.99
SUPPLIES GENERAL FUND FINANCE 77.72
POSTAGE SUPPLIES GENERAL FUND FINANCE 20.30
PEER SUPPORT TRAINING 02/2 GENERAL FUND POLICE ADMINISTRATION 250.00 LODGING FOR K-9 SUPPORT TR GENERAL FUND POLICE ADMINISTRATION 358.38 CIVILIAN LEADERSHIP TRAINI GENERAL FUND POLICE ADMINISTRATION 3,500.00 MEAL TRAINING 02/24 GENERAL FUND POLICE ADMINISTRATION 25.06 STATION KEYS GENERAL FUND POLICE ADMINISTRATION 21.00
AMAZON PRIME MEMBERSHIP GENERAL FUND POLICE ADMINISTRATION 16.38 SUPPLIES FOR INTERVIEW GENERAL FUND POLICE ADMINISTRATION 18.99 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 30.55 CYPRESS PD AWARD LUNCHEON GENERAL FUND POLICE ADMINISTRATION 375.00 SEAL BEACH PD AWARD LUNCHE GENERAL FUND POLICE ADMINISTRATION 200.00 PELOTON SUBSCRITION GENERAL FUND POLICE ADMINISTRATION 44.00 OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 508.71 RETURN OFFICE SUPPLIES GENERAL FUND POLICE ADMINISTRATION 4.11- ANNUAL FEE FBI-LEEDA GENERAL FUND POLICE ADMINISTRATION 50.00 KITCHEN SUPPLIES GENERAL FUND POLICE ADMINISTRATION 629.02 COMPUTER MONITOR GENERAL FUND POLICE ADMINISTRATION 287.96 CERTIFIED MAIL GENERAL FUND POLICE ADMINISTRATION 8.73
REFUND:TRAINING CLASS GENERAL FUND PATROL 449.00-
FTO TRAINING 03/24 GENERAL FUND PATROL 130.00
DRIVER TRAINING GENERAL FUND PATROL 225.00
BARCODE LABELS FOR ARMORY GENERAL FUND PATROL 445.00
AMMO PURCHASE GENERAL FUND PATROL 1,299.94
K-9 NARCS KIT GENERAL FUND PATROL 1,046.70
LIGHT BULBS GENERAL FUND PATROL 187.34
OFFICE SUPPLIES GENERAL FUND PATROL 63.87
OFFICE SUPPLIES GENERAL FUND PATROL 7.24
OFFICE SUPPLIES GENERAL FUND PATROL 113.44
K-9 BALLISTIC VEST GENERAL FUND PATROL 1,289.23
13
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
K-9 FOOD GENERAL FUND PATROL 114.51
K-9 NARCS KIT GENERAL FUND PATROL 1,046.70
KITCHEN SUPPLIES GENERAL FUND PATROL 28.35
OFFICE SUPPLIES GENERAL FUND PATROL 36.75
OFFICE SUPPLIES GENERAL FUND PATROL 13.10
K-9 VEHICLE TINT GENERAL FUND PATROL 571.18
REFUND FROM VET GENERAL FUND PATROL 848.47-
K-9 SUPPLIES GENERAL FUND PATROL 50.11
K-9 FOOD GENERAL FUND PATROL 139.94
LODGING FOR TRAINING GENERAL FUND INVESTIGATION 563.48
PRA & LEADERSHIP COURSE GENERAL FUND RECORDS 550.00
GO PAPERLESS TRAINING GENERAL FUND RECORDS 341.25
OFFICE SUPPLIES GENERAL FUND RECORDS 158.24
OFFICE SUPPLIES GENERAL FUND RECORDS 95.26
MICROSOFT MONTHLY FEE GENERAL FUND RECORDS 8.70
OFFICE SUPPLIES GENERAL FUND RECORDS 31.56
OFFICE SUPPLIES GENERAL FUND RECORDS 89.07
SPRING CARNIVAL SUPPLIES GENERAL FUND COMMUNITY OUTREACH 179.92 SPRING CARNIVAL SUPPLIES GENERAL FUND COMMUNITY OUTREACH 54.90 SPRING CARNIVAL SUPPLIES GENERAL FUND COMMUNITY OUTREACH 108.78 PD STICKERS GENERAL FUND COMMUNITY OUTREACH 473.95
TRAFFIC COLLISION TRAINING GENERAL FUND TRAFFIC 277.07
WELLNESS TRAINING 05/24 GENERAL FUND EMERGENCY PREPAREDNESS 750.00 TRAINING SUPPLIES GENERAL FUND EMERGENCY PREPAREDNESS 12.99 VIP APPRECIATION LUNCH GENERAL FUND EMERGENCY PREPAREDNESS 40.00 ICLOUD STORAGE SUBSCRIPTIO GENERAL FUND COMMUNITY DEVEL ADMIN 9.99 'RECEIVED' STAMP GENERAL FUND COMMUNITY DEVEL ADMIN 34.80 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 27.80 YOUTUBE TV SUBSCRIPTION GENERAL FUND COMMUNITY DEVEL ADMIN 72.99 MARKETING ROSSMOOR LIVING GENERAL FUND COMMUNITY DEVEL ADMIN 825.00 ARBOR DAY 50 SEEDLINGS GENERAL FUND COMMUNITY DEVEL ADMIN 188.80 GMLA JGA PRESENTATION GENERAL FUND COMMUNITY DEVEL ADMIN 132.61 GMLA FOOD GENERAL FUND COMMUNITY DEVEL ADMIN 104.00
GMLA JGA PRESENTATION GENERAL FUND COMMUNITY DEVEL ADMIN 164.01 GMLA DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 87.33
GMLA FOOD GENERAL FUND COMMUNITY DEVEL ADMIN 95.00
CHAMBER NETWORK LUNCH R. N GENERAL FUND COMMUNITY DEVEL ADMIN 30.00 GMLA DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 16.80
GMLA DECOR GENERAL FUND COMMUNITY DEVEL ADMIN 196.65
GMLA FOOD GENERAL FUND COMMUNITY DEVEL ADMIN 101.42
SNACK SUPPLIES 03/24 GENERAL FUND COMMUNITY DEVEL ADMIN 530.44 HDMI CABLE COUNCIL CHAMBER GENERAL FUND COMMUNITY DEVEL ADMIN 25.10 OFFICE SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 78.99 MGMT ANALYST LUNCH GENERAL FUND COMMUNITY DEVEL ADMIN 153.87 COMMISSION DRY CLEANING GENERAL FUND COMMUNITY DEVEL ADMIN 153.00 NEW HIRE NAME PLATES GENERAL FUND COMMUNITY DEVEL ADMIN 109.63 PLANNING COMMISSION SUPPLI GENERAL FUND COMMUNITY DEVEL ADMIN 56.76 DESK ORGANIZER SUPPLIES GENERAL FUND COMMUNITY DEVEL ADMIN 60.07 OCCOG CONFERENCE GENERAL FUND PLANNING 477.00
OCCOG CONFERENCE GENERAL FUND PLANNING 318.00
REFUND FOR SAFETY JACKETS GENERAL FUND STREET MAINTENANCE 49.89- REFUND FOR SAFETY JACKETS GENERAL FUND STREET MAINTENANCE 53.16- REFUND FOR SAFETY JACKETS GENERAL FUND STREET MAINTENANCE 53.16- REFUND FOR SAFETY JACKETS GENERAL FUND STREET MAINTENANCE 52.08- REFUND FOR SAFETY JACKETS GENERAL FUND STREET MAINTENANCE 53.15- NITRIL GLOVES GENERAL FUND STREET MAINTENANCE 127.74
14
9 VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
PPE SUPPLIES GENERAL FUND STREET MAINTENANCE 114.76
SUPPLIES FOR FENLEY PUMP GENERAL FUND STREET MAINTENANCE 94.99 SIDEWALK REPAIR SUPPLIES GENERAL FUND STREET MAINTENANCE 128.92 SAFETY VESTS GENERAL FUND STREET MAINTENANCE 498.08
STREET SUPPLIES GENERAL FUND STREET MAINTENANCE 47.39
SAFETY VESTS GENERAL FUND STREET MAINTENANCE 46.07
9/11 BRICKS ENGRAVING GENERAL FUND STREET MAINTENANCE 1,019.36 DOG DISPOSABLE BAGS GENERAL FUND PARK MAINTENANCE 861.18 OFFICE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 262.20 WAREHOUSE SUPPLIES GENERAL FUND BUILDING MAINTENANCE 284.06 PD EVIDENCE STORAGE RENTAL GENERAL FUND BUILDING MAINTENANCE 466.69 WOMEN'S RESTROOM LOCK GENERAL FUND BUILDING MAINTENANCE 43.07 SHOP SUPPLIES GENERAL FUND BUILDING MAINTENANCE 504.81
REFUND FOR SUPPLIES GENERAL FUND BUILDING MAINTENANCE 88.13- RESTROOM SUPPLIES GENERAL FUND BUILDING MAINTENANCE 169.65 WALL MOUNTING CABLES GENERAL FUND BUILDING MAINTENANCE 12.86 DS MGR OFFICE REPAIR GENERAL FUND BUILDING MAINTENANCE 237.76 GMLA SUPPLIES GENERAL FUND ECONOMIC DEVELOPMENT 136.14
CPRS VOLUNTEER AWARDS GENERAL FUND RECREATION ADMINISTRAT 140.00 STAFF TRAINING SNACKS GENERAL FUND RECREATION ADMINISTRAT 38.97 STAFF TRAINING SNACKS GENERAL FUND RECREATION ADMINISTRAT 83.45 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 73.19 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 241.52 SPOTIFY SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 16.99 DIRECT TV EOC SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 65.99 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 14.19 CHAMBER BREAKFAST GENERAL FUND RECREATION ADMINISTRAT 30.00 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 16.33 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 45.86 CPRS RAFFLE BASKET GENERAL FUND RECREATION ADMINISTRAT 113.22 CPRS RAFFLE BASKET GENERAL FUND RECREATION ADMINISTRAT 22.83 CPRS RAFFLE BASKET GENERAL FUND RECREATION ADMINISTRAT 7.64 OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 72.41 CPRS RAFFLE BASKET GENERAL FUND RECREATION ADMINISTRAT 25.00 REFUND OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 14.19- OFFICE SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 29.46 EVENTBRITE SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 29.00 PICKLEBALL SUPPLIES GENERAL FUND RECREATION ADMINISTRAT 210.79 ICLOUD STORAGE SUBSCRIPTIO GENERAL FUND RECREATION ADMINISTRAT 9.99 REFUND SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 659.88- OCCOG REGISTRATION GENERAL FUND RECREATION ADMINISTRAT 159.00 LOCC CONFERENCE GENERAL FUND RECREATION ADMINISTRAT 650.00 FLIGHT FOR LOCC GENERAL FUND RECREATION ADMINISTRAT 212.96 CONTACTS SUBSCRIPTION GENERAL FUND RECREATION ADMINISTRAT 342.00 SUMMER EXCURSION 06/13 GENERAL FUND DAY CAMP 1,103.00
SPRING DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 309.54
SPRING DAY CAMP SUPPLIES GENERAL FUND DAY CAMP 113.03
SUMMER EXCURSION 06/26/24 GENERAL FUND DAY CAMP 1,357.00 SUMMER EXCURSION 07/12/24 GENERAL FUND DAY CAMP 696.00
SPRING ACTIVITY SUPPLIES GENERAL FUND DAY CAMP 92.90
REFUND SUPPLIES GENERAL FUND PLAYGROUNDS 41.50-
ADULT SOCCER T-SHIRTS GENERAL FUND SPORTS 419.03
ADULT SOCCER CHAMP PRIZE GENERAL FUND SPORTS 336.95
REFUND SONG TEAM SUPPLIES GENERAL FUND SPORTS 60.00-
CLEANING SUPPLIES GENERAL FUND SPORTS 155.09
STOP WATCHES GENERAL FUND SPORTS 193.24
15
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
SPECIALTY CLASS SUPPLIES GENERAL FUND SPECIAL CLASSES 5.99 PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 16.40
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 41.37
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 74.25
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 15.76
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 139.55
PRESCHOOL SUPPLIES GENERAL FUND SPECIAL CLASSES 9.30
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 345.71
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 20.72
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 42.99
ROTB SUPPLIES GENERAL FUND SPECIAL EVENTS 23.49
WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 202.10 EVENT TABLECLOTHS GENERAL FUND SPECIAL EVENTS 1,334.72
WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 12.99 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 7.31 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 14.20 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 17.26 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 67.51 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 65.52 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 9.33 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 46.00 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 59.45 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 137.32 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 7.65 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 40.81 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 13.85 WEEKEND OF ART SUPPLIES GENERAL FUND SPECIAL EVENTS 43.99 SPECIAL EVENT SUPPLIES GENERAL FUND SPECIAL EVENTS 219.63 CELEBRATE LOS AL SUPPLIES GENERAL FUND SPECIAL EVENTS 912.24 PICKLEBALL SUPPLIES GENERAL FUND SPECIAL EVENTS 210.78
SERVE LOS AL SENIORS SUPPL GENERAL FUND SPECIAL EVENTS 49.34 EMPLOYEE ID BADGES GENERAL FUND NON-DEPARTMENTAL 202.71 EMPLOYEE ID BADGES GENERAL FUND NON-DEPARTMENTAL 250.00 EMPLOYEE ID BADGES PROXY C GENERAL FUND NON-DEPARTMENTAL 831.00 ELECTRIC CAR COOLER GARAGE FUND GARAGE 102.72
TRAILER LIGHTS & RATCHET S GARAGE FUND GARAGE 73.16_
TOTAL: 45,018.54
ULINE, INC. TRAFFIC SAFETY VESTS GENERAL FUND COMMUNITY OUTREACH 124.10_ TOTAL: 124.10
UNDERGROUND SERVICE ALERT OF SO CAL DATABASE MAINT 03/2024 GENERAL FUND STREET MAINTENANCE 55.50_ TOTAL: 55.50
V & V MANUFACTURING, INC. BADGE 203 REPAIR GENERAL FUND PATROL 61.13 REPAIR BADGES 254,255,256 GENERAL FUND PATROL 255.43_
TOTAL: 316.56
VERIZON WIRELESS MDC PHONES 03/24 GENERAL FUND PATROL 306.08 PD JETPACKS 03/24 GENERAL FUND PATROL 76.02
OFFICERS PHONES 03/24 GENERAL FUND PATROL 835.60
ID READERS 03/24 GENERAL FUND PATROL 124.59
4GLTE POLICE PHONES 03/24 GENERAL FUND PATROL 135.06
MDC TRIAL PHONES 03/24 GENERAL FUND PATROL 40.01
CHIEF PHONE 03/24 GENERAL FUND PATROL 41.53
DETECTIVE PHONES 03/24 GENERAL FUND INVESTIGATION 166.12 16
VENDOR NAME
WARRANTS 04/17/2024
DESCRIPTION FUND DEPARTMENT AMOUNT_
GENERAL FUND COMMUNITY OUTREACH 41.53
GENERAL FUND EMERGENCY PREPAREDNESS 166.12
GENERAL FUND COMMUNITY DEVEL ADMIN 267.88
GENERAL FUND COMMUNITY DEVEL ADMIN 180.08
GENERAL FUND NEIGHBORHOOD PRESERVAT 249.63
GENERAL FUND STREET MAINTENANCE 41.53
GENERAL FUND STREET MAINTENANCE 249.18_
TOTAL: 2,920.96
VOYAGER FLEET SYSTEMS, INC. GARAGE FUND GARAGE 10,735.93 CLO PHONES 03/24
EMER. PREP PHONES 03/24
CITY PHONES 03/24
ADMIN PHONES 03/24
COMM DEV PHONES 03/24
CITY PHONE 03/24
PW PHONES 03/24
FUEL 03/24
FUEL TAX CREDIT 03/24 GARAGE FUND GARAGE 385.77-
TOTAL: 10,350.16
WAXIE SANITARY SUPPLY CLEANING SUPPLIES FOR BLDG GENERAL FUND BUILDING MAINTENANCE 4,851.13_ TOTAL: 4,851.13
WEST COAST ARBORISTS, INC. LANDSCAPE MAINT 03/24 GENERAL FUND PARK MAINTENANCE 5,252.10_ TOTAL: 5,252.10
WEX HEALTH, INC. FSA MONTHLY 03/2024 GENERAL FUND NON-DEPARTMENTAL 50.00_ TOTAL: 50.00
WILLDAN ENGINEERING CITY ENGINEER 01/24 GENERAL FUND CITY ENGINEER 10,336.00 PLAN CHECKING 01/24 GENERAL FUND CITY ENGINEER 9,699.75 TRAFFIC ENGINEER 01/24 GENERAL FUND CITY ENGINEER 3,760.00 PLAN CHECKING 01/24 GENERAL FUND CITY ENGINEER 1,880.00 BLOOMFIELD PMRF 01/24 GAS TAX CAPITAL PROJECTS 1,296.00 COMM CTR ROOF PROJ 01/24 FACILITY CAPITAL E CAPITAL PROJECTS 2,400.00_ TOTAL: 29,371.75
YING LIU PORTRAIT WORKSHOP 03/09/24 GENERAL FUND SPECIAL CLASSES 117.00 PORTRAIT WORKSHOP 03/23/24 GENERAL FUND SPECIAL CLASSES 107.25 PORTRAIT WORKSHOP 04/06/24 GENERAL FUND SPECIAL CLASSES 97.50_ TOTAL: 321.75
=============== FUND TOTALS ================
10 GENERAL FUND 453,720.67
20 GAS TAX 1,296.00
25 BUILDING IMPROVEMENT 86,730.00
50 GARAGE FUND 28,707.97
52 FACILITY CAPITAL EXPENSES 2,400.00
53 TECHNOLOGY REPLACEMENT 7,021.33
99 POOL CLEARING FUND 230.76
--------------------------------------------
GRAND TOTAL: 580,106.73
--------------------------------------------
17
Retirees Medical Reimbursement
Date: April 1, 2024 Number of Transactions: 16 Total Batch: $11,072.20 18
Payroll 04/12/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
24,896.08 0.00 2,418.32 5,493.99 4,362.96 4,950.49 23,494.94 32,808.39 11,001.07 321.88 885.33 1,336.54 1143.42 1712.02 10,689.38 13,544.82 24,507.07 0.00 3,792.13 820.00 5,453.63 5,045.41 18,620.16 29,119.20 47,363.03 14,787.90 10,899.94 10,192.13 13,118.11 14,896.06 55,228.83 83,243.00 13,828.00 6,180.64 2,556.80 1,962.91 4,669.22 4,691.79 15,167.34 24,528.35 6,985.22 726.10 862.79 3,619.38 774.48 1,725.84 9,693.17 12,193.49
0.00 0.00 0.00 2,188.89 82.08 186.32 1,920.49 2,188.89
7,864.20 1884.28 0.00 1643.77 2044.62 1311.90 8,035.73 11,392.25
0.00 0.00 0.00 3,297.30 123.65 132.96 3,040.69 3,297.30 23,151.50 0.00 3,373.30 2,650.91 3,438.41 5,041.05 20,696.25 29,175.71 2,982.70 0.00 426.10 30.00 293.63 696.25 2,448.92 3,438.80 2,613.60 0.00 0.00 2,737.88 326.15 610.13 4,415.20 5,351.48 11,412.76 2804.06 1,037.24 600.00 1,959.09 1,367.24 12,527.73 15,854.06 2,261.60 254.43 0.00 435.00 386.17 179.78 2,385.08 2,951.03 2,909.90 0.00 415.70 30.00 258.66 207.09 2,889.85 3,355.60 32,142.36 874.87 5,590.46 6,119.81 5,452.69 6,153.32 33,121.49 44,727.50 0.00 0.00 353.38 19,042.99 727.37 1,190.85 17,478.15 19,396.37 TOTALS $337,489.44 $214,842.29 $27,834.16 $32,611.49 $62,201.50 $44,653.80 $50,111.90 $242,723.7410-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 129 MANUAL INPUT: 0 CHECK STUB COUNT: 0 DIRECT DEPOSIT STUB COUNT: 129 19
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $41,567.61 $36,873.11 $4,694.50State Taxes Employee $12,296.60ICMA Employee $3,251.35PD Association Employee $1,416.56LosAl Employees Assoc Employee $420.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $3,373.76 $1,686.88 $1,686.88PERS Deferred Comp Employee $1,480.76PERS Employee/ Employer $60,401.86 $24,256.12 $36,145.74AFLAC Employee $80,613.32PERS Medical Employee/ Employer $1,036.32Delta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $207,448.14 $62,816.11 $42,527.12
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5068.10 $214,842.29 125 I-125 $ 671.09 FED W/H $ 32,843.88 295,695.53 $ PTRG 2008.50 $40,854.30 129 I-129 $ 192.31 ST WH CA $ 12,513.32 295,695.53 $ PHEO 60.00 $1,870.81 AFP AFLPT $ 167.22 MEDI $ 4,754.70 327,909.32 $ 4,754.70 $ ABST 40.00 $0.00 CMP CLOAN $ 78.80
OT 108.00 $4,981.34 CS1 CS-C0 $ 230.76
OTS 264.08 $22,061.96 DC2 DCPR $ 100.00
STBY 10.00 $790.86 DCI DCICM $ 2,620.00CAR 0.00 $750.00 DCM DCICM $ 350.00 CELL 0.00 $1,210.00 DCN DCNW $ 1,590.00PPHC 0.00 $1,386.12 DCP DCPRS $ 1,380.76MEDR 0.00 $8,050.00 DD1 DPPO1 $ 321.75 SPAS 0.00 $2,123.52 DD2 DPPO2 $ 211.50
SPSK 0.00 $127.84 DD3 DPPO3 $ 634.50
OCWD 0.00 $250.00 DD4 DDMO1 $ 53.97OCWE 0.00 $160.00 DD5 DDMO2 $ 41.67UNIF 0.00 $175.00 DD6 DDMO3 $ 102.75 UNI2 0.00 $75.00 DI% DCI% $ 104.48FTO 0.00 $136.50 DIS DISAF $ 178.22 RTRO 0.00 $844.15 DLI DCLIC $ 176.87
ADML 159.00 $11,453.30 LEA LAEAD $ 420.00
COMP 12.34 $634.77 LIF LIFE $ 175.95
EAU 24.00 $1,413.66 LTD A LTD $ 82.73
EAA 48.00 $0.00 MED MDINS $8,741.81 27,018.07 $
COMA 46.88 $0.00 PBB PRSBB $ 481.97
FLHO 88.49 $4,657.15 PN1 PEPME $ 6,915.50
SICK 178.83 $8,069.51 PN2 PEPMR $ 6,853.07
VAC 114.66 $5,178.53 PN3 PEPSE $ 8,681.61
POST4 0.00 $110.00 PN4 PEPSR $ 8,548.99
POST5 0.00 $200.00 POS POAS $ 1,416.56POST6 0.00 $450.00 PR0 PRM8 $ 2,395.05POST7 0.00 $2,765.31 PR2 PRSMR $ 8,770.67 POST8 0.00 $357.95 PR4 PRSSR $ 12,349.49BILI 0.00 $250.00 PR5 PRSB4 $ 1,088.28HOT 0.00 $55.00 PR6 PRSAF $ 2,311.97 POCO 7.50 $317.55 PR7 PRMB4 $ 597.52POVA 20.95 $887.02 PR8 PRMAF $ 1,406.53 PR9 PRSCC $ 699.55RTP RT-PT $ 1,686.88 1,686.88 $
SUR SURVI $ 61.38VS1 VIS1 $ 111.72
VS2 VIS2 $ 61.04VS3 VIS3 $ 164.64
Totals $ 8,259.33 $ 337,489.44 $ 67,280.71 44,653.80 $ $ 50,111.90 4,754.70 $ Payroll 04/12/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES-------------------- DESC HRS AMOUNT CD 20
Payroll 04/26/2024
GROSS REGULAR OVERTIME LEAVE OTHER DEDUCTIONS TAXES NET 923.20 0.00 0.00 0.00 39.46 13.40 870.34 923.20
27,054.70 0.00 533.06 5,025.78 4,345.09 4,916.96 23,351.49 32,613.54 11,098.30 0.00 788.10 1,276.72 1144.55 1600.28 10,418.29 13,163.12 27,402.14 0.00 897.06 700.00 5,453.63 5,014.50 18,531.07 28,999.20 52,917.23 19,234.25 5,962.85 7,603.24 13,612.32 14,850.28 57,254.97 85,717.57 15,745.60 4,860.83 1,153.60 1,552.91 4,683.56 4,230.66 14,398.72 23,312.94 9,309.27 23.42 1415.36 1,815.89 873.87 1,879.65 9,810.42 12,563.94
0.00 0.00 0.00 2,100.45 78.77 169.21 1,852.47 2,100.45 3,921.60 186.44 0.00 546.08 927.11 483.38 3,243.63 4,654.12 0.00 0.00 0.00 3,834.60 143.80 180.79 3,510.01 3,834.60 25,418.18 0.00 1,346.12 2,428.76 3,469.74 5,013.09 20,710.23 29,193.06 3,408.80 0.00 0.00 0.00 293.63 686.15 2,429.02 3,408.80 2,613.60 36.75 268.32 2,414.84 324.10 615.15 4,394.26 5,333.51 11,918.60 1192.86 909.70 1,203.46 2,011.16 1,186.46 12,027.00 15,224.62 2,261.60 0.00 0.00 25.00 386.17 71.68 1,828.75 2,286.60 2,494.20 0.00 831.40 0.00 258.66 201.07 2,865.87 3,325.60 35,555.44 1375.81 2,242.73 6,010.63 5,501.44 6,272.87 33,410.30 45,184.61 0.00 0.00 195.20 20,208.96 765.17 1,223.23 18,415.76 20,404.16 TOTALS $332,243.64 $232,042.46 $26,910.36 $16,543.50 $56,747.32 $44,312.23 $48,608.81 $239,322.6010-521 Police Administration -----------------------------------------------------------DEPARTMENT RECAP-- ------------------------------------------------------- DEPT NO#10-510 City Council10-511 City Manager/ City Clerk10-512 Finance10-545 Economic Development10-522 Police- Patrol10-523 Police- Investigation10-524 Police- Records10-526 Police- Community Outreach10-527 Police-Youth Progams10-528 Police- Traffic 10-531 Development Services- Administration10-532 Development Services- Planning10-533 Development Services- Neighborhood Preservation 10-542 Development Services- Street Maintenance10-544 Development Services- Facility Maintenance10-551 Recreation Administration10-556 Recreation- Sports10-557 Special Classes REGULAR INPUT: 125 MANUAL INPUT: 0 CHECK STUB COUNT: 1 DIRECT DEPOSIT STUB COUNT: 124 21
Employee Employer
Fed Taxes Employee/ Employer (MediCare) $41,858.14 $37,119.18 $4,738.96State Taxes Employee $12,431.82ICMA Employee $3,262.19PD Association Employee $1,416.56LosAl Employees Assoc Employee $440.00Nationwide - Full Time Employee $1,590.00Nationwide - PT Employee/ Employer $3,102.98 1,551.49 $ 1,551.49 $ PERS Deferred Comp Employee $1,480.76PERS Employee/ Employer $61,426.31 $24,772.50 $36,653.81AFLAC EmployeePERS Medical Employee/ EmployerDelta Dental PPO EmployerDelta Dental HMO EmployerVSP Vision EmployerStandard Self Admin Employee/ EmployerStandard Life Optional EmployeeTOTALS $127,008.76 $63,443.17 $42,944.26
ABBV EMPLOYEE EMPLOYER DESC TAXABLE EMPLOYEE EMPLOYER
REG 5360.28 $232,042.46 125 I-125 $ 671.09 FED W/H $ 31,714.95 290,832.78 $ PTRG 1814.65 $36,554.46 129 I-129 $ 192.31 ST WH CA $ 12,215.10 290,832.78 $ PHEO 75.00 $2,327.65 AFP AFLPT $ 167.22 MEDI $ 4,678.76 322,671.92 $ 4,678.76 $ ABST 30.00 $0.00 CMP CLOAN $ 78.80 OT 58.00 $2,628.84 CS1 CS-C0 $ 230.76OTS 278.81 $23,773.83 DC2 DCPR $ 100.00STBY 6.00 $507.69 DCI DCICM $ 2,620.00 MOT 0.00 $246.46 DCM DCICM $ 350.00
CAR 0.00 $750.00 DCN DCNW $ 1,590.00
PPHC 0.00 $1,386.12 DCP DCPRS $ 1,380.76MEDR 0.00 $8,050.00 DD1 DPPO1 $ 321.75 SPAS 0.00 $2,123.52 DD2 DPPO2 $ 211.50SPSK 0.00 $127.84 DD3 DPPO3 $ 634.50 OCWD 0.00 $250.00 DD4 DDMO1 $ 38.55
OCWE 0.00 $160.00 DD5 DDMO2 $ 55.56
UNIF 0.00 $175.00 DD6 DDMO3 $ 102.75
UNI2 0.00 $1,100.00 DI% DCI% $ 115.32
FTO 0.00 $259.87 DIS DISAF $ 178.22
RTRO 0.00 $451.86 DLI DCLIC $ 176.87
ADML 61.00 $3,421.82 LEA LAEAD $ 440.00
EAU 42.00 $2,250.05 LIF LIFE $ 175.95
EAA 30.00 $0.00 LTD A LTD $ 104.21
COMA 11.25 $0.00 MED MDINS $ 25,949.28 8,733.41 $
FLHO 26.00 $1,488.32 PBB PRSBB $ 481.97
SICK 147.78 $4,699.92 PN1 PEPME $ 7,140.19
VAC 70.84 $3,669.66 PN2 PEPMR $ 7,075.71
POST7 0.00 $2,426.59 PN3 PEPSE 8,206.82 $ POST8 0.00 $357.95 PN4 PEPSR $ 8,081.46 POVA 32.46 $1,013.73 POS POAS 1,416.56 $
PR0 PRM8 2,395.05 $ PR2 PRSMR $ 8,770.67
PR4 PRSSR $ 12,349.49
PR5 PRSB4 1,088.28 $ PR6 PRSAF $ 2,311.97
PR7 PRMB4 597.52 $ PR8 PRMAF $ 1,406.53PR9 PRSCC 699.55 $ RTP RT-PT 1,551.49 $ 1,551.49 $ SUR SURVI $ 61.38
VS1 VIS1 $ 106.40
VS2 VIS2 $ 68.67VS3 VIS3 $ 150.92
Totals $ 8,044.07 $ 332,243.64 $ 65,818.70 44,312.23 $ $ 48,608.81 4,678.76 $ Payroll 04/26/2024
BENEFITS & WITHHOLDINGS
DEDUCTION GRAND TOTALS
----------EARNINGS----------- -----------DEDUCTIONS----------- -------------------TAXES--------------------
DESC HRS AMOUNT CD
22
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
REGULAR MEETING
Monday, April 15, 2024
1. CALL TO ORDER
The City Council met in Regular Session at 5:00 p.m., Monday, April 15, 2024, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Nefulda presiding.
2. ROLL CALL
Present: Council Members: Doby, Hibard, Murphy
Mayor Pro Tem Hasselbrink, Mayor Nefulda
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Craig Covey, OCFA Division Chief
Michael Daudt, City Attorney
Eleanor Granflor, Deputy City Clerk
Craig Koehler, Finance Director
Matthew Lightener, Management Analyst
Emeline Noda, Recreation and Community Services Director Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk
Jennifer Sisoev, Recreation Manager
Chelsi Wilson, Administrative Services Manager
3. CLOSED SESSION
City Attorney Daudt read the items aloud.
A. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Teamsters Local 911
Authority: Government Code Section 54957.6
B. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Executive Management, Non-Represented Authority: Government Code Section 54957.6
City Council Regular Minutes
April 15, 2024
C. Conference with Labor Negotiator
City Negotiator: Chet Simmons, City Manager
Employee Organization: Police Officers Association
Authority: Government Code Section 54957.6
RECESS
The City Council recessed into Closed Session at 5:00 p.m.
RECONVENE
The City Council reconvened in Regular Session at 6:00 p.m.
City Attorney Daudt stated there was no reportable action.
4. PLEDGE OF ALLEGIANCE
Council Member Hibard led the Pledge of Allegiance.
5. INVOCATION
Council Member Murphy gave the Invocation.
6. PRESENTATIONS
A. Oath of Office for Los Alamitos Police Officer Lissette Sanchez Chief Claborn gave the Oath of Office to Officer Sanchez. Officer Sanchez spoke briefly.
B. Presentation to Council Member Doby in Recognition of Being Honored as Assembly District 70’s Woman of the Year
Michelle Schuletz, Field Representative for Assembly Member Tri Ta, presented a Commendation to Council Member Doby.
C. Presentation of a Certificate to Marina Mitri, owner of Marina Skin Care, in Recognition of Being Featured in the Mayor's Business Spotlight
Mayor Nefulda presented a Certificate to Ms. Mitri. Ms. Mitri spoke briefly.
D. Presentation of Proclamation to Orange County Fire Authority and West- Comm Dispatchers in Recognition of National
Telecommunicators Week
Mayor Nefulda presented a Proclamation to Orange County Fire Authority and West Cities Communications Center. Representatives spoke briefly.
E. Presentation by John Kennedy, General Manager, of Orange County Water District
Mr. Kennedy gave a PowerPoint presentation and answered questions from the City Council.
City Council Regular Minutes
April 15, 2024
7. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Nefulda opened the meeting for Oral Communications. There being no one present wishing to speak, Mayor Nefulda closed the meeting for Oral Communications.
8. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Nefulda spoke regarding the upcoming Senior Prom.
9. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
Development Services Director Noda spoke regarding Arbor Day Celebration, Neighborhood Clean Up Event, Party on Pine, and the ongoing Revive Program.
Chief Claborn spoke regarding the Police Department’s successful arrest regarding a fraud and elder abuse investigation. City Manager Simmons spoke regarding using this instance as an educational campaign for our senior citizens.
City Manager Simmons spoke regarding the Mayor and City Manager’s Roundtable with Congresswoman Michelle Steele and collaboration with Los Angeles County cities regarding the upcoming partnership with the Joint Forces Training Base and possible Emergency Operations Center.
10. WARRANTS
A. Warrants (Finance)
The attached Warrant Register contains checks and electronic funds transfers for the period from March 1, 2024 to March 31, 2024.
Council and Staff discussed the accelerated warrant policy, the amount of resources required to research requests, and the ongoing efforts to digitize the City’s work flows and records management.
Motion/Second: Doby/Hibard
Unanimously Carried: The City Council ratified the Warrants from March 1, 2024, to March 31, 2024, for $4,197,696.06
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April 15, 2024
ROLL CALL
Mayor Nefulda Aye
Mayor Pro Tem Hasselbrink Aye
Council Member Doby Aye
Council Member Hibard Aye
Council Member Murphy Aye
11. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Council Member Hibard requested a summary of all items. City Manager Simmons provided summaries.
Motion/Second: Doby/Hasselbrink
Carried 3/2 (Hibard and Murphy voted no): The City Council approved the following Consent Calendar items:
A. Approval of Minutes (Administration)
Approved the City Council Regular minutes of March 18, 2024.
City Manager Simmons summarized the minutes.
B. Approval of the Request for Proposals (RFP) 2024-02 and Authorization to Bid for Laurel Park Tennis Court Fence Replacement Project (Development Services)
This item facilitated the solicitation of bids to provide services for the installation and/or replacement of an existing chain link fence at the Laurel Park Tennis Courts.
City Manager Simmons stated the RFP allows for the replacement of the chain link fence at Laurel Park
The City Council:
1. Approved the Request for Proposals (RFP) 2024-02 for the installation and/or replacement of an existing chain link fence at the Laurel Park Tennis Courts Project; and,
2. Authorized staff to advertise and solicit bid proposals.
C. Approval of the Request for Proposals (RFP) 2024-03 and Authorization to Bid for Laurel Park Tennis Court Resurfacing Project (Development Services)
This item facilitated the solicitation of bids to provide services for the resurfacing of the Laurel Park Tennis Courts.
City Council Regular Minutes
April 15, 2024
City Manager Simmons stated the RFP allows for resurfacing of the Laurel Park Tennis Courts including the transition of one tennis court into two pickle ball courts.
The City Council:
1. Approved the Request for Proposals (RFP) 2024-03 for the Laurel Park Tennis Court Resurfacing Project; and,
2. Authorized staff to advertise and solicit bid proposals.
D. Approval of Request for Bids and Authorization to Bid for Los Alamitos Police Department Vehicle Canopy Project for FY 2023-2024 (CIP No. 23/24-07) (Development Services)
This item facilitated the solicitation of bids to provide services for the furnishing and installation of the vehicle canopy for the Los Alamitos Police Department patrol vehicles.
City Manager Simmons stated this item was for the installation of shade covering for the Police Department parking lot where the City houses the Police and canine vehicle. The included plan specifications meet California building standards.
The City Council:
1. Approved the Request for Bids for the Los Alamitos Police Department Vehicle Canopy Project (CIP No. 23/24-07); and,
2. Authorized staff to advertise and solicit bid proposals.
E. Community Center Renovation Project (Development Services) The roof of the Community Center building incurred significant damage from storms at the beginning of 2023. At the March 2023 Council meeting, $500,000 was appropriated, with an additional $1,290,952 appropriated at the October 2023 meeting for a total of $1,790,952 to repair damages caused by the storm. During the planning process for this project, a number of building issues were identified, and repair recommendations were made.
This item recommended action to facilitate the renovation of the Community Center.
City Manager Simmons stated Community Center 1 and 2 are under construction with the assistance of grant funding. The project is anticipated to be complete by summer. Essentially the City would be receiving to completely remodeled buildings for $250,000.
City Council Regular Minutes
April 15, 2024
The City Council:
1. Appropriated $1,147,610 from General Fund for the Community Center Rehabilitation Project; and,
2. Authorized the City Manager to execute a construction contract with the KYA Group for the Community Center Rehabilitation Project, in a form approved by the City Attorney, in the amount not to exceed $1,377,132.
F. Considerations for the November 5, 2024 General Municipal Election (Administration)
The City of Los Alamitos General Municipal Election will be held on Tuesday, November 5, 2024. It is the City's policy to consolidate the local election with the County of Orange. Council Member seats for Districts 1, 2, and 3 will be up for election this year. As one of the City's recommended goals for 2024, the Budget Standing Committee considered including a charter amendment on the November 5, 2024 ballot at it’s February 12, 2024 Special meeting and recommended approval by City Council. A Request for Proposals was released on March 28, 2024 soliciting bids for Ballot Measure Polling & Outreach Consultant Services.
Cit Manager Simmons stated this item was in consideration of a potential charter amendment. He briefly explained the process and advised this was the first step in the information gathering process.
The City Council authorized the City Manager to enter into a Consulting Services Agreement for Ballot Measure Polling & Outreach Consultant Services in a form approved by the City Attorney.
12. SPECIAL ORDERS OF THE DAY
A. Council Member Requested Agenda Item: Council Member Compensation and Reimbursement (Administration)
During the January 16, 2024, regular meeting, Council Member Murphy raised concerns regarding City Council salary/compensation and reimbursement for Council Member expenses. This informational staff report has been prepared in response to Council Member Murphy’s request and is the first step in the two-step process for placing items on the Agenda for consideration by the Council.
City Attorney Daudt summarized the Staff report.
In accordance with the City Council’s adopted Agenda Policy, this informational staff report did not request action, but sought Council’s direction. Council may receive the report without further action. If further
City Council Regular Minutes
April 15, 2024
discussion and action is desired, by a majority vote of the City Council Members present, staff may be directed to place this item on a future Agenda for consideration.
Motion/Second: Hasselbrink/Hibard
Unanimously Carried: The City Council received and filed the report.
13. PUBLIC HEARING
A. Ordinance 2024-01 – Noise Standard Exemptions Associated with Construction and Property Maintenance Activities (Development Services)
Consideration of a draft Ordinance concerning noise standard exemptions associated with construction and property maintenance activities.
Development Services Director Noda summarized the Staff report.
Mayor Nefulda opened the Public Hearing for comments. There being no one present wishing to speak, Mayor Nefulda closed the Public Hearing for comments.
City Council and staff discussed the following:
• Concern regarding the level on enforcement during non-permitted hours
• Clarification between construction and maintenance was previously lacking and has now been added
• Support for an 8 a.m. start on Saturday
• Construction that falls outside of Code Enforcement’s normal operating hours can be difficult to enforce
• Community encouraged to report noise complaints to the nonemergency Police line and/or the MyLosAl app • Goal to provide an education campaign regarding noise standards to the community
Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council:
1. Opened the Public Hearing; and,
2. Introduced for first reading, read by title only, waive further reading of Ordinance No. 2024-01, and set for adoption; and,
3. City Attorney Daudt read the title of Ordinance No. 2024-01 entitled “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, AMENDING AND RESTATING
City Council Regular Minutes
April 15, 2024
SECTION 17.20.020 OF THE LOS ALAMITOS MUNICIPAL CODE
CONCERNING NOISE STANDARD EXEMPTIONS ASSOCIATED
WITH CONSTRUCTION AND PROPERTY MAINTENANCE
ACTIVITIES (ZOA 23-05) (CITY INITIATED) with the modification of 8:00 a.m. start time on Saturday for all types of noise.
14. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Mayor Nefulda spoke regarding attendance at the Race on the Base and reminded the public UCI Health has taken over Los Alamitos Medical Center.
Mayor Pro Tem Hasselbrink spoke regarding attendance at the Orange County Fire Authority Board of Directors and Budget and Finance Committee meetings, Senior Advisory Committee, Los Alamitos Community Foundation upcoming 4th of July Fireworks, District Jazz Festival, and Senator Nguyen’s Women of Distinction honoring Anna Billick and Council Member Doby.
Council Member Murphy spoke regarding attendance at Rotary Club, Youth Center’s Casino Fiesta, California Parks and Recreation Society District 10 Awards Banquet, Spring Carnival, UCI Health Grand Opening, VIP Recognition, and Chamber Lunch. She requested a presentation regarding Alzheimer’s from UCI be done at the June Council meeting. Council Member Hibard seconded her request.
Council Member Murphy thanked staff for painting the discolored wall in College Park Neighborhood.
Council Member Hibard spoke regarding attendance at the Race on the Base, Chamber Lunch, Seal Beach Speed Networking Chamber event, and going door to door in her neighborhood and provided her number.
Council Member Doby spoke regarding attendance at the Association of California Cities, Orange County (ACC-OC) Board of Directors meeting and Mayoral Roundtable, meeting with UCI regarding the Senior Master Plan, League of California Cities Polic Committee meetings, Youth Center’s Casino Fiesta, Orange County Sheriff’s Department Emergency Operations Center, Spring Carnival, Good Morning Los Alamitos breakfast, Orange County Council of Governments Annual Conference, UCI Health Grand Opening, ACC-OC Sacramento Advocacy Conference, and the Chamber Lunch.
Mayor Nefulda added he attended the California Parks and Recreation Society District 10 Awards Banquet where he accepted an award on behalf of the City. He stated the service we provide to our community is fantastic.
City Council Regular Minutes
April 15, 2024
15. ADJOURNMENT
The City Council adjourned at 8:04 p.m. to Monday, April 29, 2024, at 6:00 p.m.
Jordan B. Nefulda, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
MINUTES OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
ADJOURNED REGULAR MEETING
Monday, April 29, 2024
1. CALL TO ORDER
The City Council met in Adjourned Regular Session at 6:00 p.m., Monday, April 29, 2024, in the Council Chamber located at 3191 Katella Ave., Los Alamitos, CA 90720, Mayor Nefulda presiding.
2. ROLL CALL
Present: Council Members: Doby, Hibard, Murphy
Mayor Pro Tem Hasselbrink, Mayor Nefulda
Absent: Council Members: None
Present: Staff: Chet Simmons, City Manager
Michael Claborn, Chief of Police
Michael Daudt, City Attorney
Craig Koehler, Finance Director
Ron Noda, Development Services Director
Windmera Quintanar, MMC, City Clerk
Chelsi Wilson, Administrative Services Manager
2. PLEDGE OF ALLEGIANCE
Mayor Nefulda led the Pledge of Allegiance.
3. INVOCATION
Mayor Pro Tem Hasselbrink gave the Invocation.
4. ORAL COMMUNICATIONS
At this time, any individual in the audience may come forward to speak on any item within the subject matter jurisdiction of the City Council. Remarks are to be limited to not more than five minutes per speaker.
Mayor Nefulda opened Oral Communications. There being no one present wishing to speak, Mayor Nefulda closed Oral Communications.
5. UPDATES FROM THE MAYOR
At this time, the Mayor may report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken.
Mayor Nefulda spoke regarding the City of Los Alamitos has been nominated in four categories from the esteemed Association of California City Orange County
City Council Adjourned Regular Minutes
April 29, 2024
(ACC-OC) for the Golden Hub of Innovation Awards. Recreation and Community Services Director Emeline Noda was nominated for the City Staff Leader of the year and City Manager Chet Simmons was nominated for the City Manager of the Year.
6. UPDATES FROM THE CITY STAFF
At this time, City Staff may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except.
City Manager Simmons stated the Party on Pine event occurs on Thursdays.
7. CONSENT CALENDAR
All Consent Calendar items may be acted upon by one motion unless a Council Member requests separate action on a specific item.
Motion/Second: Hasselbrink/Doby
Unanimously Carried: The City Council approved the following Consent Calendar Items:
A. Memorandum of Understanding with Los Alamitos Police Officers’ Association (Administration)
This Resolution adopted a four year Memorandum of Understanding (MOU) with the Los Alamitos Police Officers Association (POA), effective April 1, 2024 through June 30, 2028.
The City Council adopted Resolution No. 2024-12, entitled, “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, APPROVING A MEMORANDUM OF
UNDERSTANDING BETWEEN THE CITY OF LOS ALAMITOS AND THE
LOS ALAMITOS POLICE OFFICERS ASSOCIATION APRIL 1, 2024
THROUGH JUNE 30, 2028”.
8. DISCUSSION ITEM
A. Adoption of Resolution Establishing Salaries and Benefits for NonRepresented Employees (Administration) This report recommended adoption of a resolution establishing salaries and benefits for Non-Represented Employees.
City Attorney Daudt provided an oral summary of the Staff report.
City Council and Staff discussed the following topics:
• The cities surveyed for the compensation study including size, populations, and events
City Council Adjourned Regular Minutes
April 29, 2024
• City’s reserves have doubled in the past four years
• Positions compared by industry standard for similar job duties • Compensation Study will be available when report is finalized • Overview of staffing will be provided during the May budget presentation
• Current MOUs are available on the City’s website and updated as adopted
• Clarification that all this resolution addresses all non-represented employees as is the industry standard and historical practice in the City
• Current unfunded liability is approximately $26 million and Council’s adopted plan will have that amount paid within 12 years Carol Churchill spoke in opposition to item 9A.
Motion/Second: Hasselbrink/Doby
Carried 3/2 (Hibard and Murphy voted no): Adopted Resolution No. 2024- 13, entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LOS ALAMITOS, CALIFORNIA, ESTABLISHING SALARIES AND
BENEFITS FOR NON-REPRESENTED EMPLOYEES AND REPEALING
RESOLUTION NO. 2023-31 IN IT’S ENTIRETY.”
9. COUNCIL ANNOUNCEMENTS
At this time, Council Members may also report on items not specifically described on the Agenda that are of interest to the community, provided no action or discussion is taken except to provide Staff direction to report back or to place the item on a future Agenda.
Mayor Pro Tem Hasselbrink, Council Member Murphy, and Mayor Nefulda had no comments.
Council Member Hibard read a statement for the record (Exhibit A).
Council Member Doby spoke regarding attendance at the Arbor Day Celebration and the partnership with Epson.
10. ADJOURNMENT
The City Council adjourned at 6:35 p.m.
Jordan B. Nefulda, Mayor
Attest:
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11B
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Adopt Ordinance 2024-01 - Noise Standard Exemptions Associated with Construction and Property Maintenance Activities
SUMMARY
Consideration of a draft Ordinance concerning noise standard exemptions associated with construction and property maintenance activities.
RECOMMENDATION
Adopt Ordinance No. 2024-01 entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, AMENDING AND RESTATING SECTION 17.20.020
OF THE LOS ALAMITOS MUNICIPAL CODE CONCERNING NOISE STANDARD
EXEMPTIONS ASSOCIATED WITH CONSTRUCTION AND PROPERTY MAINTENANCE ACTIVITIES (ZOA 23-05) (CITY INITIATED)."
BACKGROUND
The proposed Ordinance ensures internal consistency within the Zoning Code by resolving ambiguity regarding exemptions from noise standards and will better define the noise standard exemptions and assist the City's Code Enforcement Division. The purpose for this amendment was made at the request of the Planning Commission, who felt that the noise ordinance was not clear and difficult to interpret concerning hours of construction and maintenance.
On October 25, 2023, the Planning Commission adopted a resolution that would recommend that City Council amend the City's Zoning Code regarding noise standards and exemptions associated with construction and property maintenance activities. The purpose of the Planning Commission's recommendation is to preserve the quality of life for residents but also allow those who work the ability to do construction activities on the weekend.
On April 15, 2024, the City Council conducted a first reading of the proposed Ordinance, waived future readings, and set Ordinance 2024-01 for adoption.
DISCUSSION
During the Planning Commission Meeting on October 25, 2023, the Planning Commission identified desired changes to the existing Zoning Ordinance concerning noise standard exemptions and definitions for construction and maintenance activities (ZOA 23-05). The Planning Commission recommended to the City Council the proposed Zoning Ordinance amendment to clarify and make the definitions more consistent with the interpretation and
enforcement standards. The City Council conducted a Public Hearing concerning ZOA 23-05 on April 15, 2024. After deliberation, the City Council voted to approve the proposed Ordinance with one modification: the exemption period for construction noise on Saturdays would be pushed back from 7:00 am to 8:00 am. The modified text of LAMC section
17.20.020 is set forth below. The proposed language can also be found in the second attachment titled "Ordinance Noise Standard Exemption Construction and Maintenance." LAMC 17.20.020 Exemptions
A. The following activities shall be exempt from the provisions of this chapter.
4. Noise sources associated with construction activities provided the activities take place between the hours of 7:00 a.m. and 8:00 p.m. on weekdays, or between the hours of 8:00 a.m. and 8:00 p.m. on Saturdays, and do not take place at any time on Sundays or Federal holidays;
5. Noise sources associated with the maintenance of real property, provided the activities take place between the hours of 7:00 a.m. and 8:00 p.m. on weekdays and on Saturdays or between the hours of 9:00 a.m. and 6:00 p.m. on Sundays or Federal holidays; B. For the purposes of this section, the following definitions shall apply:
1. The term "construction activities" means the building or enlargement of any structure, demolition, excavation, modification, alteration, substantial repair, remodeling, or grading of any real property.
2. The term "maintenance of real property" means the routine, recurring, and usual work for the preservation or protection of real property and improvements, including lawn mowing, tree trimming, pruning, painting, power washing, gutter cleaning, or similar undertakings that do not constitute construction activities.
FISCAL IMPACT
None.
Attachment: 1. Ordinance No. 2024-01 - Noise Associated with Construction and Property Maintenance Activities
2. Planning Commission Resolution No. 2023-05 (10/25/23)
1794735.2
ORDINANCE NO. 2024-01
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF LOS ALAMITOS, CALIFORNIA, AMENDING AND
RESTATING SECTION 17.20.020 OF THE LOS
ALAMITOS MUNICIPAL CODE CONCERNING NOISE
STANDARD EXEMPTIONS ASSOCIATED WITH
CONSTRUCTION AND PROPERTY MAINTENANCE
ACTIVITIES (ZOA 23-05) (CITY INITIATED)
WHEREAS, Chapter 17.20 of the Los Alamitos Municipal Code (“LAMC”) includes noise standards intended to prohibit the generation of excessive noise. Paragraphs (D) and (E) of LAMC section 17.20.020 includes noise standard exemptions for noise sources associated with certain construction and maintenance activities on real property, subject to specified limitations; and,
WHEREAS, the text of existing LAMC section 17.20.020 is included as Attachment 1 to this Ordinance; and,
WHEREAS, on July 26, 2023, the Planning Commission reviewed and discussed the LAMC section 17.20.020 noise standard exemptions and determined that the distinction between “construction” in Paragraph (D) and “maintenance” in paragraph (E) of LAMC section 17.20.020 is unclear; and,
WHEREAS, on September 27, 2023, following further discussion and deliberation, the Planning Commission directed Staff to draft a resolution recommending to City Council adoption of an ordinance amending the LAMC section 17.20.020 to clarify the language and resolve the ambiguity between the noise standard exemptions for construction and property maintenance activities (the “Amendment”); and, WHEREAS, on October 25, 2023, the Planning Commission held a duly noticed Public Hearing concerning the proposed Amendment, and recommended City Council approval of this Ordinance; and,
WHEREAS, the City Council opened a duly noticed Public Hearing concerning the proposed Amendment on April 15, 2024; and,
WHEREAS, the City Council considered all applicable Staff reports and all public testimony and evidence presented at the Public Hearing.
THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. The foregoing recitals are true and correct, and are incorporated herein by reference.
CC ORD 2024-01
1794735.2
SECTION 2. Pursuant to Section 17.58.060 of the Los Alamitos Municipal Code, the following findings are made in support of this code amendment:
1. This Ordinance ensures and maintains internal consistency with the actions, goals, objectives, and policies of the General Plan, and would not create any inconsistencies with the Zoning Code.
The proposed Amendment does not conflict with any of the actions, goals, objectives, or policies of the General Plan and will not create any inconsistencies with the Zoning Code.
2. This Ordinance will not be detrimental to the public convenience, health, interest, safety, or welfare of the City.
The proposed Amendment will enhance the public convenience, health, interest, safety, and welfare of the City by resolving an ambiguity in the existing Zoning Code regarding exemptions from noise standards. This clarification will help residents understand the noise standard exemptions and assist City Code Enforcement.
3. This Ordinance has been reviewed in compliance with the provisions of the California Environmental Quality Act (CEQA) and the City’s environmental review procedures.
The proposed Amendment will not result in any physical change to the environment and is therefore exempt from the provisions of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b) (3) – the project is covered by the general rule that the California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA.
4. The proposed amendment is internally consistent with other applicable provisions of this Zoning Code.
The proposed Amendment ensures internal consistency within the Zoning Code by resolving an ambiguity regarding exemptions from noise standards. This clarification will help residents understand the noise standard exemptions and assist City Code Enforcement.
SECTION 3. Section 17.20.020 (Exemptions) of Chapter 17.20 (Noise) of Title 17 (Zoning) of the Los Alamitos Municipal Code is hereby amended to and restated in its
CC ORD 2024-01
1794735.2
entirety to read as follows:
“17.20.020 Exemptions
A. The following activities shall be exempt from the provisions of this chapter.
1. School bands, school athletic events, and school entertainment events, provided these events are conducted on school property or authorized by special permit from the City;
2. Activities lawfully conducted in public parks, public playgrounds, and public or private school grounds;
3. A mechanical device, apparatus, or equipment used, related to, or connected with emergency machinery, vehicle, or work;
4. Noise sources associated with construction activities, provided the activities take place between the hours of 7:00 a.m. and 8:00 p.m. on weekdays, or between the hours of 8:00 a.m. and 8:00 p.m. on Saturdays, and do not take place at any time on Sundays or Federal holidays;
5. Noise sources associated with the maintenance of real property, provided the activities take place between the hours of 7:00 a.m. and 8:00 p.m. on weekdays and on Saturdays, or between the hours of 9:00 a.m. and 6:00 p.m. on Sundays or Federal holidays;
6. An activity or equipment to the extent that design regulation of it has been preempted by State or Federal laws.
B. For the purposes of this section, the following definitions shall apply:
1. the term “construction activities” means the building or enlargement of any structure, demolition, excavation, modification, alteration, substantial repair, remodeling, or grading of any real property.
2. the term “maintenance of real property” means the routine, recurring, and usual work for the preservation or protection of real property and improvements, including lawn mowing, tree trimming, pruning, painting, power washing, gutter cleaning, or similar undertakings that do not constitute construction activities.”
A track changes version of this language is included as Attachment 2 to this Ordinance (deleted text in strikethrough; new text in underline).
CC ORD 2024-01
1794735.2
SECTION 4. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.
SECTION 5. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published within fifteen (15) days of the adoption and shall post a Certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code Section 36933.
PASSED, APPROVED, AND ADOPTED this 20th day of May, 2024.
Jordan B. Nefulda, Mayor
ATTEST:
______________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
___________________________________
Michael S. Daudt, City Attorney
CC ORD 2024-01
1794735.2
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Ordinance No. 2024-01 was duly introduced and placed upon its first reading at a regular meeting of the City Council on the 15th day of April, 2024 and that thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the 20th day of May, 2024, by the following roll-call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
_______________________________
Windmera Quintanar, MMC, City Clerk
CC ORD 2024-01
1794735.2
Attachment 1
Existing LAMC §17.20.020
17.20.020 Exemptions
The following activities shall be exempt from the provisions of this chapter.
A. School bands, school athletic events, and school entertainment events, provided these events are conducted on school property or authorized by special permit from the City;
B. Activities lawfully conducted in public parks, public playgrounds, and public or private school grounds;
C. A mechanical device, apparatus, or equipment used, related to, or connected with emergency machinery, vehicle, or work;
D. Noise sources associated with construction, repair, remodeling, or grading of any real property, provided a permit has been obtained from the City, and further provided the activities do not take place between the hours of 8:00 p.m. and 7:00 a.m. on weekdays and on Saturdays, or at any time on Sundays or Federal holidays; E. Noise sources associated with the maintenance of real property, provided the activities take place between the hours of 8:00 a.m. and 8:00 p.m. on weekdays and on Saturdays, or between the hours of 9:00 a.m. and 6:00 p.m. on Sunday or a Federal holiday;
F. An activity or equipment to the extent that design regulation of it has been preempted by State or Federal laws.
CC ORD 2024-01
1794735.2
Attachment 2
Track Changes Revisions to LAMC §17.20.020
17.20.020 Exemptions
A. The following activities shall be exempt from the provisions of this chapter.
1. A. School bands, school athletic events, and school entertainment events, provided these events are conducted on school property or authorized by special permit from the City;
2. B. Activities lawfully conducted in public parks, public playgrounds, and public or private school grounds;
3. C. A mechanical device, apparatus, or equipment used, related to, or connected with emergency machinery, vehicle, or work;
4. D. Noise sources associated with construction activities, repair, remodeling, or grading of any real property, provided a permit has been obtained from the City, and further provided the activities do not take place between the hours of 7:00 a.m. 8:00 p.m. and 8:00 p.m. 7:00 a.m. on weekdays and, or between the hours of 8:00 a.m. and 8:00 p.m. on Saturdays, or and do not take place at any time on Sundays or Federal holidays;
5. E. Noise sources associated with the maintenance of real property, provided the activities take place between the hours of 7:00 a.m. 8:00 a.m. and 8:00 p.m. on weekdays and on Saturdays, or between the hours of 9:00 a.m. and 6:00 p.m. on Sundays or a Federal holidays;
6. F. An activity or equipment to the extent that design regulation of it has been preempted by State or Federal laws. (Ord. 19-03 § 3, 2019; Ord. 688 § 1, 2006) B. For the purposes of this section, the following definitions shall apply:
1. The term “construction activities” means the building or enlargement of any structure, demolition, excavation, modification, alteration, substantial repair, remodeling, or grading of any real property.
2. The term “maintenance of real property” means the routine, recurring, and usual work for the preservation or protection of real property and improvements including lawn mowing, tree trimming, pruning, painting, power washing, gutter cleaning, or similar undertakings that do not constitute construction activities.
CC ORD 2024-01
1794735.2
PC RESOLUTION NO. 2023- 05
A RESOLUTION OF THE PLANNING COMMISSION OF
THE CITY OF LOS ALAMITOS, CALIFORNIA,
RECOMMENDING THE CITY COUNCIL ADOPT
ORDINANCE NO. 2023- 05 AMENDING AND
RESTATING SECTION 17. 20. 020 OF THE LOS
ALAMITOS MUNICIPAL CODE CONCERNING NOISE
STANDARD EXEMPTIONS ASSOCIATED WITH
CONSTRUCTION AND PROPERTY MAINTENANCE
ACTIVITIES ( ZOA 23- 05) (CITY INITIATED)
WHEREAS, Chapter 17. 20 of the Los Alamitos Municipal Code (" LAMC") includes noise standards intended to prohibit the generation of excessive noise.
Paragraphs ( D) and ( E) of LAMC section 17. 20. 020 includes noise standard exemptions for noise sources associated with certain construction and maintenance activities on real property, subject to specified limitations; and, WHEREAS, on July 26, 2023, the Planning Commission reviewed and discussed the LAMC section 17. 20. 020 noise standard exemptions and determined that the distinction between " construction" in Paragraph ( D) and maintenance" in paragraph (E) of LAMC section 17. 20. 020 is unclear; and, WHEREAS, on September 27, 2023, following further discussion and deliberation, the Planning Commission directed Staff to draft a resolution recommending to City Council adoption of an ordinance amending the LAMC section 17. 20. 020 to clarify the language and resolve the ambiguity between the noise standard exemptions for construction and property maintenance activities the " Amendment"); and,
WHEREAS, on October 25, 2023, the Planning Commission held a duly noticed Public Hearing concerning the proposed Amendment; and, WHEREAS, the Planning Commission considered all applicable Staff reports and all public testimony and evidence presented at the Public Hearing.
NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF
LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The Planning Commission finds that the above recitals are true and correct.
SECTION 2. The Planning Commission hereby recommends that the City Council adopt Ordinance No. 2023- 05 amending and restating Section 17. 20. 020 of the Los Alamitos Municipal Code concerning noise associated with construction and property maintenance activities, attached hereto as Exhibit " A", based on the following findings, as specified in Section 17. 58. 060 of the Los Alamitos Municipal Code:
t 7') 4723. I
a) This Ordinance ensures and maintains internal consistency with the actions, goals, objectives, and policies of the General Plan, and would not create any inconsistencies with the Zoning Code.
The proposed Amendment does not conflict with any of the actions, goals, objectives, or policies of the General Plan and will not create any inconsistencies with the Zoning Code.
b) This Ordinance will not be detrimental to the public convenience, health, interest, safety, or welfare of the City.
The proposed Amendment will enhance the public convenience, health, interest, safety, and welfare of the City by resolving an ambiguity in the existing Zoning Code regarding exemptions from noise standards. This clarification will help residents understand the noise standard exemptions and assist City Code Enforcement. c) This Ordinance has been reviewed in compliance with the provisions of the California Environmental Quality Act ( CEQA) and the City' s environmental review procedures.
Public Resources Code § 21065 defines " project" as " an activity which may cause either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment." The proposed Resolution does not have the potential to result in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, as the resolution does not call for any change in the existing environmental conditions within the City. Instead, the proposed Resolution merely recommends that the City Council adopt the proposed Ordinance. Accordingly, the proposed Resolution is not a project" subject to the California Environmental Quality Act (CEQA).
Public Resources Code § 21065; CEQA Guidelines § 15378( a).) Even if this action could be construed to be a project subject to CEQA, the proposed Resolution is exempt pursuant to CEQA Guidelines Section 15061( b)( 3) since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. The Planning Commission, as a recommending body, does not commit the City to any specific course of action, and the proposed Resolution does not constitute approval" of any identifiable projects.
d) The proposed amendment is internally consistent with other applicable provisions of this Zoning Code.
PC RESO 23- 05
17`4723. 1
The proposed Amendment ensures internal consistency within the Zoning Code by resolving an ambiguity regarding exemptions from noise standards. This clarification will help residents understand the noise standard exemptions and assist City Code Enforcement.
SECTION 3. The Secretary of the Planning Commission shall certify as to the adoption of this Resolution.
PASSED, APPROVED, AND ADOPTED this 25th day of October 2023.
Gary Loe, Chair
ATTEST:
Irving Montenegro Jr., D lop en ervice Manager
APPROVED AS TO FORM:
Michael S. Daudta fy Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Irving Montenegro Jr., Development Services Manager of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular
PC RESO 23- 05
17x) 4723. 1
meeting of the Planning Commission held on the 25th day of October 2023, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
Irvin• Mont: ne•, Jr,, Devel. pment Services Manager
PC RESO 23- 05
794723. 1
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11C
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Windmera Quintanar, City Clerk
Subject: Resolutions Pertaining to the November 5, 2024 General Municipal Election
SUMMARY
The City of Los Alamitos General Municipal Election will be held on Tuesday, November 5, 2024. It is the City's policy to consolidate the local election with the County of Orange. To enable such consolidation, it is necessary to adopt resolutions calling and giving notice of the election, requesting consolidation with the County, and adopting regulations pertaining to materials prepared by any candidate for a municipal election, including costs of candidates’ statements.
RECOMMENDATION
1. Adopt Resolution No. 2024-15 entitled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LOS ALAMITOS, CALIFORNIA, CALLING FOR A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY THE PROVISIONS OF THE CITY’S CHARTER”; and,
2. Adopt Resolution No. 2024-16 entitled, “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LOS ALAMITOS, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024 WITH THE STATEWIDE GENERAL ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE ELECTIONS CODE”; and,
3. Adopt Resolution No. 2024-17 entitled “A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LOS ALAMITOS, CALIFORNIA, ADOPTING REGULATIONS FOR
CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO CANDIDATE'S STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024.”
BACKGROUND
The City originally transitioned to a district-based election system for Council members, adopting Ordinance No. 2018-05 on July 30, 2018. To reduce costs and simplify the Election process, the City’s policy is to request consolidation of its election with that of the County. It is necessary to submit the appropriate Resolutions to the County of Orange. Three offices (District 1, 2, and 3) on the City Council will be subject to election on November 5, 2024.
DISCUSSION
Pursuant to Sections 10400 - 10418 of the Elections Code and provisions of law in the California Government Code, specific Resolutions must be adopted to proceed with the General Municipal Election. Attached for City Council review and action are three Resolutions to call for the election, request its consolidation with the Statewide General Election, and establish regulations for candidates' statements that satisfy requirements to hold the November 5, 2024 election.
Call the Election
Elections Code §§12001, 13119 requests the governing body adopt a Resolution calling the election. Resolution No. 2024-15 calls for and provides notice of the election for three Members of the City Council in Districts 1, 2, and 3, on Tuesday, November 5, 2024, and states that the Council will resolve a tie vote by lot.
Election Code § 15651 provides two options for resolution of a tied vote. Candidates who have received the tie votes will be summoned to appear before Council and will determine the tie by lot. In lieu of resolving a tie vote by lot, the Council would need to conduct a special runoff election. The City would bear all costs associated with a special runoff election, and the Council seat would remain vacant until the runoff election was complete.
Request Consolidation with Statewide General Election
Resolution No. 2024-16 requests the Orange County Board of Supervisors to consolidate the election with the Statewide General Election. To increase voter turnout and consolidate efforts and cost, the City has consolidated Elections with Statewide General Elections. This allows the City’s election to appear on the same ballot as the Statewide General Election, provides for joint polling locations, and authorizes the Orange County Registrar of Voters to canvass the election results.
The City Clerk’s Office coordinates all aspects of the candidate filings and works in close cooperation with the Orange County Registrar of Voters. Perspective Council candidates will direct all questions to the City Clerk’s Office.
Candidates Statement
Resolution No. 2024-17 establishes regulations for candidates' statements and includes requirements of the Voting Rights Act relative to foreign language policy.
Elections Code §13307 states the City Council may adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidate's statement. Statements are optional and candidates bear the full cost for translation and publication in the Voters Pamphlet. The candidate statement may include the name, age, and occupation of the candidate and a brief description of no more than 200 words regarding the candidate’s education and qualifications, as expressed by the candidate.
Ballot Measures
This report only addresses calling the Election for three Council seats on November 5, 2024.
Should the Council decide later to put forward a ballot measure, additional Resolutions will be required. The deadline to submit a ballot measure to the County is August 9, 2024.
FISCAL IMPACT
The Orange County Registrar of Voters has estimated the November 5, 2024, Election to be between $15,019 - $17,720. The Community Center has also been selected as a Vote Center pending completed repairs. Staffing for the voting center during non-operational hours of the Community Center will cost approximately $4,000. In addition, staff administrative costs, public hearing translation expenses, and publication costs will be incurred. Sufficient funds have been included in the Election Expense account, 10-511-5233, in FY 2024-25 budget for costs.
Attachment: 1. Resolution No. 2024-15 - Call the Election
2. Resolution No. 2024-16 - Consolidate with County
3. Resolution No. 2024-17 - Candidate Statements
RESOLUTION NO. 2024-15
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, CALLING FOR THE HOLDING OF A
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN
OFFICERS AS REQUIRED BY THE PROVISIONS OF THE
CITY’S CHARTER
WHEREAS, under the provisions of the City’s Charter, a General Municipal Election shall be held on November 5, 2024, for the election of Municipal Officers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of the City’s Charter there is called and ordered to be held in the City of Los Alamitos, California, on Tuesday, November 5, 2024 a General Municipal Election for the purpose of electing a District 1 Council Member, a District 2 Council Member, and a District 3 Council Member for the full term of four years.
SECTION 2. That the City Clerk is authorized, instructed and directed to coordinate with the County of Orange Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter and all supplies, equipment and paraphernalia that may be necessary in order to properly and lawfully conduct the election.
SECTION 3. That the polls(vote centers) for the election shall be open at seven o’clock a.m. of the day of the election and shall remain open continuously from that time until eight o’clock p.m. of the same day when the polls(vote centers)shall be closed, pursuant to Election Code § 10242, except as provided in §§ 14212, 14401 of the Elections Code of the State of California.
SECTION 4. That in all particulars not recited in this resolution, the election shall be held and conducted as provided by law for holding municipal elections.
SECTION 5. That notice of the time and place of holding the election is given and the City Clerk is authorized, instructed and directed to give further or additional notice of the election, in time, form and manner as required by law.
SECTION 6. That in the event of a tie vote (if any two or more persons receive an equal and the highest number of votes for an office) as certified by the County of Orange Registrar of Voters, the City Council, in accordance with Election Code § 15651(a), shall set a date and time and place and summon the candidates who have received the tie votes to appear and will determine the tie by lot.
CC RESO 2024-15
SECTION 7. That the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original Resolutions.
SECTION 8. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon presentation of a properly submitted bill.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2024. ______________________________
Jordan B. Nefulda, Mayor
ATTEST:
____________________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
____________________________________
Michael S. Daudt, City Attorney
CC RESO 2024-15
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of May, 2024, by the following vote to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
___________________________________
Windmera Quintanar, MMC, City Clerk
RESOLUTION NO. 2024-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, REQUESTING THE BOARD OF
SUPERVISORS OF THE COUNTY OF ORANGE TO CONSOLIDATE A
GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY,
NOVEMBER 5, 2024, WITH THE STATEWIDE GENERAL ELECTION
TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE
ELECTIONS CODE
WHEREAS, the City Council of the City of Los Alamitos called a General Municipal Election to be held on November 5, 2024, for the purpose of the election of a Council Member in District 1, District 2, and District 3; and, WHEREAS, it is desirable that the General municipal election be consolidated with the Statewide General Election to be held on the same date and that within the city the precincts, polling places and election officers of the two elections be the same, and that the county election department of the County of Orange canvass the returns of the General Municipal Election and that the election be held in all respects as if there were only one election.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. That pursuant to the requirements of § 10403 of the Elections Code, the Board of Supervisors of the County of Orange is hereby requested to consent and agree to the consolidation of a General Municipal Election with the Statewide General election on Tuesday, November 5, 2024, for the purpose of the election of a Council Member in District 1, District 2, and District 3.
SECTION 2. That the county election department is authorized to canvass the returns of the General Municipal Election. The election shall be held in all respects as if there were only one election, and only one form of ballot shall be used. The election will be held and conducted in accordance with the provisions of law regulating the statewide or special election.
SECTION 3. That the Board of Supervisors is requested to issue instructions to the county election department to take any and all steps necessary for the holding of the consolidated election.
SECTION 4. That the City of Los Alamitos recognizes that additional costs will be incurred by the County by reason of this consolidation and agrees to reimburse the County for any costs.
CC RESO 2024-16
SECTION 5. That the City Clerk is hereby directed to file a certified copy of this resolution with the Board of Supervisors and the county election department of the County of Orange.
SECTION 6. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2024. ______________________________
Jordan B. Nefulda, Mayor
ATTEST:
____________________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
____________________________________
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of May, 2024, by the following vote to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
___________________________________
Windmera Quintanar, MMC, City Clerk
RESOLUTION NO. 2024-17
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA, ADOPTING REGULATIONS FOR
CANDIDATES FOR ELECTIVE OFFICE PERTAINING TO
CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT
AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024
WHEREAS, §13307 of the Elections Code of the State of California provides that the governing body of any local agency adopt regulations pertaining to materials prepared by any candidate for a municipal election, including costs of the candidates statement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS,
CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
SECTION 1. GENERAL PROVISIONS. That pursuant to §13307 of the Elections Code of the State of California, each candidate for elective office to be voted for at an Election to be held in the City of Los Alamitos on November 5, 2024, may prepare a candidate’s statement on an appropriate form provided by the City Clerk. The statement may include the name, age and occupation of the candidate and a brief description of no more than 200 words of the candidate’s education and qualifications expressed by the candidate himself or herself. The statement shall not include party affiliation of the candidate, nor membership or activity in partisan political organizations. The statement shall be filed in the office of the City Clerk at the time the candidate’s nomination papers are filed. The statement may be withdrawn, but not changed, during the period for filing nomination papers and until 5:00 p.m. of the next working day after the close of the nomination period.
SECTION 2. FOREIGN LANGUAGE POLICY.
A. Pursuant to the Federal Voting Rights Act, candidatess statements will be translated into all languages required by the County of Orange. The County is required to translate the candidate’s statements into the following languages:
Spanish, Korean, Vietnamese and Chinese
B. The County will print and mail voter information guides and candidates statements to all voters in Spanish, Korean, Vietnamese and Chinese or The County will mail separate voter information guides and candidates statements in Spanish, Korean, Vietnamese and Chinese to only those voters who are on the county voter file as having requested a voter information guide in a particular language. The County will make the voter information guides and candidates statements in the required languages available at all polling places/vote centers, on the County’s website, and in the Elections Official’s office.
CC RESO 2024-17
SECTION 3. PAYMENT.
A. Translations:
1. The candidate shall be required to pay for the cost of translating the candidates statement into any required foreign language as specified in (A) and/or (B) of Section 2 above pursuant to Federal and\or State law.
2. The candidate shall be required to pay for the cost of translating the candidate's statement into any foreign language that is not required as specified in (A) and/or (B) of Section 2 above, pursuant to Federal and State law, but is requested as an option by the candidate.
B. Printing:
1. The candidate shall be required to pay for the cost of printing the candidate's statement in English in the main voter pamphlet.
2. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language required in (A) of Section 2 above, in the main voter pamphlet.
3. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language, requested by the candidate per (B) of Section 2 above, in the main voter pamphlet.
4. The candidate shall be required to pay for the cost of printing the candidate's statement in a foreign language required by (A) of Section 2 above, in the facsimile voter pamphlet.
The City Clerk shall estimate the total cost of printing, handling, translating, and mailing the candidate’s statements filed pursuant to this section, including costs incurred as a result of complying with the Voting Rights Act of 1965 (as amended), and require each candidate filing a statement to pay in advance to the local agency his or her estimated pro rata share as a condition of having his or her statement included in the voter’s pamphlet. In the event the estimated payment is required, the estimate is just an approximation of the actual cost that varies from one election to another election and may be significantly more or less than the estimate, depending on the actual number of candidates filing statements. Accordingly, the clerk is not bound by the estimate and may, on a pro-rata basis, bill the candidate for additional actual expense or refund any excess paid depending on the final actual cost. In the event of underpayment, the clerk may require the candidate to pay the balance of the cost incurred. In the event of overpayment, the clerk shall prorate the excess amount among the candidates and refund the excess amount paid within 30 days of the election.
CC RESO 2024-17
SECTION 4. MISCELLANEOUS.
A. All translations shall be provided by professionally-certified translators.
B. The City Clerk shall comply with all recommendations and standards set forth by the California Secretary of State regarding occupational designations and other matters relating to elections.
SECTION 5. ADDITIONAL MATERIALS. No candidate will be permitted to include additional materials in the voter information guide.
SECTION 6. That the City Clerk shall provide each candidate or the candidate’s representative a copy of this Resolution at the time nominating petitions are issued.
SECTION 7. That all previous resolutions establishing council policy on payment for candidates statements are repealed.
SECTION 9. That this resolution shall apply only to the election to be held on Tuesday, November 5, 2024, and shall then be repealed.
SECTION 10. That the City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.
PASSED, APPROVED AND ADOPTED this 20th day of May, 2024. ______________________________
Jordan B. Nefulda, Mayor
ATTEST:
____________________________________
Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
____________________________________
Michael S. Daudt, City Attorney
CC RESO 2024-17
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 20th day of May, 2024, by the following vote to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
___________________________________
Windmera Quintanar, MMC, City Clerk
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11D
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Chet Simmons, City Manager
Subject: City Council Meeting Summer Schedule
SUMMARY
In recognition of the importance of having as many City Council members as possible present at Council meetings and with summer scheduling upon us, Staff thought it prudent to bring an item to the Council to ensure transparency and another layer of noticing the public of the change in Council meeting dates.
RECOMMENDATION
Approve the following dates for City Council Adjourned Regular Meetings at 6:00 p.m.:
Monday, June 24, 2024; Monday, July 22, 2024; Monday August 19, 2024 (no change); and, Monday, September 23, 2024.
BACKGROUND
California Government Code allows the Council to adjourn meetings to a date certain for the purpose of holding a regular meeting. As an extra layer of transparency, the City is providing this report to notice the public of upcoming summer changes.
DISCUSSION
Ensuring that as many City Council members as possible are present when conducting the people's business and the ability to ensure meaningful public participation during these meetings is an important tenant for the City of Los Alamitos. This item aims to formalize the below summer schedule for City Council meetings.
Monday, June 24, 2024 at 6:00 p.m.
Monday, July 22, 2024 at 6:00 p.m.
Monday, August 19, 2024 at 6:00 p.m. (no change)
Monday, September 23, 2024 at 6:00 p.m.
FISCAL IMPACT
None.
Attachment: None
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11E
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Windmera Quintanar, City Clerk
Subject: 2024 Conflict of Interest Code Biennial Notice
SUMMARY
The Political Reform Act requires each city to review its conflict of interest code biennially and notify the City Council as to whether or not the code needs to be amended. The completed biennial notice must be submitted to the City Council no later than October 1, 2024.
RECOMMENDATION
Receive and file the 2024 Conflict of Interest Code Biennial Notice.
BACKGROUND
The Political Reform Act (Government Code Section 81000 et seq.) requires every local government agency to review its Conflict of Interest Code biennially. The Biennial Notice must be completed and filed with the City Council. Any amendments to the Conflict of Interest Code (COI) must be submitted to the City Council for approval by no later than October 1, 2024. The Conflict of Interest Code is not effective until it has been approved by the City Council.
Cities are required to adopt and, when necessary, amend a Conflict of Interest Code. A Conflict of Interest Code designates, by employment position, those City employees who make or participate in making governmental decisions that may have a foreseeable material effect on any financial interest held by the employee and requires the designated employee to disclose those interests.
The City Council, Planning Commission, City Manager and City Attorney are not covered in the Conflict of Interest Code because they are already required to file Statements of Economic Interest on Form 700 pursuant to other sections of the Political Reform Act with the Fair Political Practices Commission.
The City Council adopts the Conflict of Interest Code by Resolution which includes adoption by reference of Section 18730 of the California Code of Regulations which is the model Conflict of Interest Code adopted by the Fair Political Practices Commission for all State and local government agencies. The benefit to adopting the model code is that the City does not have to amend its Code each time the Fair Political Practices Commission amends the Regulations.
Amendments automatically become a part of the City’s Code without further action.
The Fair Political Practice Commission recommends that a Conflict of Interest Code be amended if any of the circumstances below apply since the Code was last adopted.
• The current code is more than five years old?
• There have been any substantial changes to the City’s organizational structure • Positions have been eliminated/re-named
• New positions have been added
• There have been substantial changes in duties or responsibilities for a position
DISCUSSION
The City’s Conflict of Interest Code was adopted on July 18, 2022, by Resolution No. 2022-26.
As the Code was updated in the last five years and there have been no substantial changes to the City's organizational structure or positions, no amendment is needed at this time.
FISCAL IMPACT
None.
Attachment: 1. Resolution No. 2022-26 - Conflict of Interest Code
DocuSign Envelope ID: 4973CF44- C8DC- 4115- 95CE- 60F397040840 RESOLUTION NO. 2022-6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LOS
ALAMITOS, CALIFORNIA ADOPTING THE CONFLICT OF INTEREST
CODE FOR THE CITY AND REPEALING RESOLUTION 2021- 38
WHEREAS, the Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate Conflict of Interest Codes; and,
WHEREAS, the Fair Political Practices Commission has adopted Regulations of the Fair Political Practices Commission, Title 2, Division 6, California Code of Regulations, Section § 18730, which contains the terms of a standard Conflict of Interest Code which can be incorporated by reference in an agency' scode; and,
WHEREAS, after public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act; and,
WHEREAS, the terms of Title 2, Division 6, California Code of Regulations, Section 18730, and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference; and,
WHEREAS, individuals holding designated positions shall file their statements of economic interest with the City Clerk, which will make the statements available for public inspection and reproduction (Government Code Section 81008); and, WHEREAS, upon receipt of the statements for designated filers under Government Code Section 87200, the City Clerk shall make and retain copies and forward the originals to the Fair Political Practices Commission. All other statements will be retained by the City; and,
WHEREAS, The City' s current Conflict of Interest Code was adopted by Resolution 2021- 38 on December 31, 2021.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LOS ALAMITOS DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council of the City of Los Alamitos, California, finds that the above recitals are true and correct.
SECTION 2. This Resolution and the attached Exhibits designating positions, Exhibit A, and establishing disclosure requirements, Exhibit B, shall constitute the Conflict of Interest Code of the City of Los Alamitos.
SECTION 3. Resolution No. 2021- 38 and all previously adopted Conflict of Interest Codes of the City of Los Alamitos are hereby repealed.
DocuSign Envelope ID: 4973CF44- C8DC- 4115- 95CE- 60F397040840 SECTION 4. The City Clerk shall certify as to the adoption of this Resolution.
PASSED, APPROVED AND ADOPTED this 18th day of July, 2022.
DocuSigned by:
She eyHaselbrink, Mayor
ATTEST:
DocuSigned by:
FUJitAhmuta, aitn.' iato ai
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Windmera Quintanar, MMC, City Clerk
APPROVED AS TO FORM:
DocuSigned by:
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D£ A022C0C4Dr410...
Michael S. Daudt, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF LOS ALAMITOS )
I, Windmera Quintanar, MMC, City Clerk of the City of Los Alamitos, California, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 18th day of July, 2022, by the following vote, to wit:
AYES: COUNCIL MEMBERS: Bates, Chirco, Doby, Hasselbrink, Nefulda NOES: COUNCIL MEMBERS: None
ABSENT: COUNCIL MEMBERS: None
ABSTAIN: COUNCIL MEMBERS: None
DocuSigned by:
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Windmera Quintanar, MMC, City Clerk
CC RESO 2022-6
DocuSign Envelope ID: 4973CF44- C8DC- 4115- 95CE- 60F397040840 Exhibit A - Designated Employees and Disclosure Categories The following positions entail the making or participation in the making of decisions which may foreseeably have a material effect of financial interests:
Designated Position' Disclosure Categories
Accountant 1, 2, 3, 4, 5, 6
Administrative Services Director 1, 2, 3, 4, 5, 6
Administrative Services Manager 1, 2, 3, 4, 5, 6
Associate Planner 1, 2, 3, 4, 5, 6
Assistant Planner 1, 2, 3, 4, 5, 6
Assistant to the City Manager 1, 2, 3, 4
Benefits Coordinator/ Executive Assistant 1, 2, 3, 4, 6 Building Official 1, 2, 3, 4, 5, 6
Chief of Police 1, 2, 3, 4, 6
City Clerk 1, 2, 3, 4, 6
City Clerk/ Diector of Communications 1, 2, 3, 4, 6
City Engineer 1, 2, 3, 4, 5, 6
City Treasurer 1, 2, 3, 4, 5, 6
Code Enforcement Officer 1, 2, 3, 4, 5, 6
Development Services Director 1, 2, 3, 4, 5, 6
Development Services Manager 1, 2, 3, 4, 5, 6
Director of Communications 1, 2, 3, 4, 6
Economic Development Supervisor 1, 2, 3, 4, 5, 6
Finance Assistant 1, 2, 3, 4
Finance Director 1, 2, 3, 4, 5, 6
Finance Manager 1, 2, 3, 4, 5, 6
Lead Foreman 1, 2, 3, 4
Maintenance Foreman 1, 2, 3, 4
Management Analyst 1, 2, 3, 4
Police Captain 1, 2, 3, 4, 6
Public Works Superintendent 1, 2, 3, 4, 6
Public Works Supervisor 1, 2, 3, 4, 6
Recreation & Community Services Director 1, 2, 3, 4, 5, 6 Recreation & Community Services Manager 1, 2, 3, 4
Recreation Supervisor 1, 2, 3
Senior Finance Assistant 1, 2, 3, 4
Support Services Manager 1, 2, 3, 4, 5, 6
Consultants/ New Positions 2
1, 2, 3, 6
1 The City Council, Planning Commission, City Manager and City Attorney are not covered in the Conflict of Interest Code because they are already required to file Statements of Economic Interest on Form 700 pursuant to other sections of the Political Reform Act. 2 Consultants/ New Positions are included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the Code subject to the following limitation: The City Manager may determine, in writing, that a particular consultant, although a " designated position" is hired to perform a CC RESO 2022-6
DocuSign Envelope ID: 4973CF44- C8DC- 4115- 95CE- 60F397040840 Committee, Commission and Board Members:
Los Alamitos Community Foundation
Parks, Recreation & Cultural Arts Commission
Personnel Appeals Commission
Traffic Commission
1,2,3,5,6
1,2,3,5,6
1,2,3,5,6
1, 2,3,5,6
range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this Section. Such written determination shall include a description of the consultants' duties and, based upon that description, a statement of the extent of disclosure requirements.
The City Manager' s determination is a public record and shall be retained for public inspection by the City Clerk in the same manner and location as this Conflict of Interest Code.
CC RESO 2022-6
DocuSign Envelope ID: 4973CF44- C8DC- 4115- 95CE- 60F397040840 Exhibit B - Categories of Reportable Economic Interests Designated Employees in Disclosure Category 1 Must Report:
All interest in real property, as defined in Government Code § 82033, located within or subject to the jurisdiction of the City. Real property shall be deemed to be within the jurisdiction of the City if the property or any part of it is located within or not more than two miles outside the boundaries of the City of Los Alamitos, or within two miles of any land owned or used by the City of Los Alamitos. No disclosure need be made concerning the principal residence of the designated employee.
Designated Employees in Disclosure Category 2 Must Report:
All investments, as defined in Government Code § 87034. Financial interests are reportable only if located within or subject to the jurisdiction of the City of Los Alamitos, or if the business entity is doing business or planning to do business in the City of Los Alamitos, or has done business within the City of Los Alamitos at any time during the two years prior to the filing of the statement.
Designated Employees in Disclosure Category 3 Must Report:
All income, as defined in Government Code § 82030, from any source located or doing business within the jurisdiction or expecting to do business within the jurisdiction. Income received from a public agency need not be disclosed.
Designated Employees in Disclosure Category 4 Must Report:
Employees whose duties involve contracting or purchasing:
Contracts or makes purchases for the entire City: Investments and business positions in business entities and sources of income, which provide services, supplies, materials, machinery or equipment of the type utilized by the City of Los Alamitos.
Contracts or makes purchases for specific department: Investments and business positions in business entities and sources of income, which provide services, supplies materials, machinery or equipment of the type utilized by the designated employee' s department of division.
Designated Employees in Disclosure Category 5 Must Report:
Investments and business positions in business entities, and sources of income, which engage in land development, construction or the acquisition or sale of real property, and all interests in real property, with the exception of the principal residence of the designated employee.
Designated Employees in Disclosure Category 6 Must Report:
All investments and business positions in business entities, and sources of income, which are subject to the regulatory, permit or licensing authority of the City of Los Alamitos.
CC RESO 2022-6
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11F
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Chet Simmons, City Manager
Subject: City Council Travel and Reimbursement Policy
SUMMARY
This item updates the Travel Policy specific to City Council and Appointed Officials.
RECOMMENDATION
Adopt Revised Administrative Regulation 6.2 - City Council Travel and Reimbursement Policy.
BACKGROUND
The City Council adopted a City-wide travel and reimbursement policy in February 2023.
During the Fiscal Year 2023-24 Budget Adoption process, the Budget Standing Committee (BSC) requested a policy specific to the City Council. The Council adopted the City Council Travel Policy on August 21, 2023. During the mid-year budget process, the BSC requested the policy come back for further review.
DISCUSSION
The attached policy for the Council's consideration aligns with previously adopted policies.
Clerical edits were made for grammar and clarity. Significant changes to specific sections are highlighted below.
Section 12 - Authorized Expenses
The cost of the City Council Members' attendance at events organized by the following groups will be covered by the City or will be eligible for reimbursement:
1. Association of California Cities (local events only)
2. Association of Defense Communities
3. California Local Agency Formation Commission
4. Casa Youth Shelter
5. Cypress College Americana Awards
6. Joint Forces Training Base, Los Alamitos
7. League of California Cities (local events only)
8. Los Alamitos Chamber of Commerce
9. Los Alamitos Community Foundation
10. Los Alamitos Education Foundation
11. Los Alamitos Unified School District
12. Orange County Fire Authority
1. Los Alamitos appointed representatives will have priority for events.
13. Orange County Mosquito and Vector Control District
1. Los Alamitos appointed representatives will have priority for events.
14. Orange County Sanitation District
1. Los Alamitos appointed representatives will have priority for events.
15. Orange County Water District
16. Precious Life Shelter
17. Serve Los Al
18. St. Isidore
19. The Youth Center (Los Alamitos)
20. Transitions in Motherhood
21. We Care
Additional authorization for events, meetings, or any other reimbursement will require City Council approval before attendance to receive reimbursement.
Section 13 - Unauthorized Expenses
Personal expenses that the City will not reimburse include, but are not limited to:
1. The personal portion of any trip.
2. Political contributions or events.
3. Family expenses, including a partner’s expenses when accompanying the traveler on City-related business, as well as children or pet-related expenses.
4. Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf-related expenses), or other cultural events. However, where the City is acting in a host capacity, those host-related expenses, including entertainment expenses and meals, may be reimbursed with prior approval from the City Manager.
5. Non-mileage personal automobile expenses, including traffic citations.
6. Mileage expenses to meetings of boards to which the traveler has been appointed and for which the traveler receives a stipend from that organization (e.g. OCFA, OCSD, SCAG, etc.).
7. Personal losses incurred while on City business.
Any questions regarding the propriety of a particular type of expense should be resolved with the City Council before the expense is incurred.
Section 14 - Scheduling Assistance
Appointed Officials are responsible for maintaining their own calendars. The City will maintain a Council Calendar for event invitations the City is aware of. This Calendar is a planning tool and does not cover every possible event. The City will endeavor to provide notification when received of the listed events in Section 12. When a reservation is requested, calendar notices will be sent out as a courtesy.
Section 15 - "No Show" and Reimbursement
Definition of No-Show: A "no-show" occurs when an Appointed Official fails to attend a scheduled event and a reimbursement will not be provided to the City.
Notification Requirements: Appointed Officials are required to provide at least three working days advance notice if they need to cancel a previously requested reservation.
Consequences of No-Show: If an Appointed Official fails to attend a scheduled appointment without providing the required notice, they will be required to reimburse the City the total cost for the reservation within three business days.
Exceptions: Appointed Officials who can provide valid documentation of unforeseen circumstances or emergencies that prevented them from attending the event may be considered for exceptions to the no-show policy. The City Council will make the final determination as to the granting of exceptions.
Notification of No-Show: In the event of a no-show, the Appointed Official will be notified of the missed event and any associated charges via e-mail from the City Clerk and/or their designee.
Policy Acknowledgment: By requesting the City to reserve your attendance at events, Appointed Officials agree they have read and understood the no-show policy and agree to abide by its terms.
Section 19 - Credit Card Use
This section was removed from the policy.
FISCAL IMPACT
There are no fiscal impacts associated with the adoption of this policy. It is anticipated with a streamlined approach, Council travel and training will decrease over time.
Attachment: 1. Section 6.2 - City Council Travel and Reimbursement Policy (2024)
1 City of Los Alamitos
Administrative Regulation
Regulation: 6.2
Title: City Council Travel and Reimbursement Policy
Authority: Adopted by City Council Minute Order
Date: August 21, 2023
Revised: May 20, 2024
1. INTENT AND PURPOSE
The City of Los Alamitos recognizes the value of attendance by City officials at professional conferences, seminars, meetings with other government officials, professional organizations, community organizations, and constituents and ceremonial events and activities that promote or benefit the City. This policy establishes travel authorization, expense, reimbursement, and reporting standards consistent with California Government Code Sections 53232.2 and 53232.3 and adopted City policies.
2. APPLICATION
This policy applies to City Council Members and appointed members of City boards, commissions, and committees.
3. DEFINITIONS
(A) "Appointed Officials" shall refer to those officials appointed as members of City boards, commissions and committees, which constitute legislative bodies (as defined by Government Code Section 54952)
(B) ”City” shall refer to the City of Los Alamitos.
(C) “City Council Members” shall refer to the individuals who comprise the governing body of the City.
(D) “City Manager” shall refer to the City Manager of the City of Los Alamitos, or his or her designee.
4. POLICY
The City reimburses City Council Members and Appointed Officials for expenses incurred in connection with business related travel and attendance at meetings and events, in amounts designated in the approved City budget. The establishment of reasonable limits on expense reimbursement assures a prudent and responsible use of public funds to allow officials to attend beneficial conferences, seminars, and meetings.
2 Absent unusual circumstances and only with the permission of the City Council, expense reimbursements will not exceed the amounts set forth in this policy. "Reimbursement" for purposes of this policy means all forms of payment for expenses incurred by City officials in the course of their official duties whether paid directly by the City (including without limitation, with a City-issued credit card) or advanced by City officials with personal funds and later reimbursed from City funds.
This policy is not intended to address every issue, exception or contingency that may arise in the course of City travel. Accordingly, the basic standard that should always prevail is to exercise good judgment in the use and stewardship of the City's resources.
Specific issues not covered here may be directed to the City Manager.
5. TRAVEL REQUESTS AND AUTHORIZATION
A. City Council and Appointed Officials
Overnight travel for City Council Members shall be coordinated and arranged through the City Clerk’s Office and is subject to all provisions of this policy except as otherwise noted. Overnight travel for Appointed Officials shall be coordinated and arranged by the corresponding department.
B. City Representation
When total travel expenses for an event (i.e. registration, lodging, auto, air fare, meals, etc.) will cost over $500, only one City representative shall be entitled to reimbursement for their attendance. The Mayor/Presiding Officer shall have first right to attend events at the City’s expense. Second right shall go to the Mayor Pro Tem/Vice Chair and then to the Council Member with the most seniority.
Should a Council Member believe there is a benefit to the City to incur the cost of sending more than one City Council representative to an event, they may request an item be put on the next City Council agenda for approval. Requests for an additional Council Member’s and/or Appointed Official’s travel will be processed in accordance with the agenda report deadlines established by the City Clerk’s Office.
City Council Members and Appointed Officials are able to attend events without approval of the City Council at their own expenses. It is understood representatives attending at their own expense are attending as individuals and shall not speak on behalf of the City.
6. CODE OF CONDUCT
The City promotes freedom of expression and open communication. It is expected that all Council Members and Appointed Officials will follow the outlined code of conduct
3 when representing the City and will avoid offending, participating in serious disputes, and disrupting workplaces.
A. Compliance with Law
All Council Members and Appointed Officials should comply with all federal, state, and local regulations, including any regulations provided by the event’s organization. Council Members and Appointed Officials shall act ethically and responsibly when dealing with the City’s finances, partnerships, and public image.
B. Personal Appearance
Council Members and Appointed Officials should follow the City’s adopted Administrative Rules and Regulation 1.8: Dress Code and Professional Standards Policy. City officials are encouraged to wear City issued attire when appropriate.
Should a Council Member or Appointed Official wish to purchase additional attire they may do so at their own expense as long as the City seal is not used. Use of City logos is permissible. Logos may be requested from the City Clerk’s Office.
C. Job Duties and Authority
All Council Members and Appointed Officials should fulfill their job duties with integrity and respect toward colleagues, other agencies, and the community.
When Council Members and Appointed Officials speak or take action on behalf of the City, they must do so with consideration of the generally accepted practices of the City or upon approval of the City Council. Should a traveler publicly take a position inconsistent with the City’s policy or practice, the Council Member/Appointed Official is obligated to make clear he/she does not speak as a City representative.
D. Alcohol and Drug Policy
In compliance with the City’s adopted Personnel Resolution, it is policy of the City of Los Alamitos to prohibit the use of alcohol or drugs in connection with the use of City funds, as it constitutes a threat to the safe and efficient performance of public service. With this in mind, the City prohibits the use or being under the influence of alcohol or drugs by any Council Member or Appointed Official while performing City business and/or while on City property.
4 7. COST CONTROL
To conserve City resources and keep expenses within reasonable standards, City officials must use the most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements, using the most direct and time-efficient route.
Government and group rates must be used when available if they present the least expensive fare.
Incidental Expenses, which shall include bridge, road tolls, parking fees, and other similar costs, are considered reimbursable expenses. Baggage handling fees up to $50 per bag will also be reimbursed.
Expenses for which travelers receive reimbursement from another agency are not reimbursable.
8. LODGING
Actual lodging costs will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay. When an additional charge is imposed for City business related internet/broadband access, the charge may be reimbursed as part of the room rate.
If the lodging is in connection with a conference or other organized educational activity, lodging costs shall not exceed the maximum group rate published by the conference or activity sponsor, provided that lodging at the group rate is at the time of booking. If the group rate is not available, then travelers shall use comparable lodging that is consistent with the per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication.
Travelers must request government rates, when available. Lodging rates that are equal or less than government rates are presumed to be reasonable and reimbursable for purposes of this policy. In the event that government rates are not available at a given time or area, lodging rates that are consistent with the per diem rates for lodging as established in IRS Publication 1542, as amended, or any successor publication, are presumed reasonable and reimbursable.
9. METHOD OF TRAVEL
A. Automobile Travel
(1) City Vehicle. When using a City vehicle, travelers shall be reimbursed for the actual costs of fuel, oil and emergency repairs.
(2) Private Vehicle. Automobile mileage is reimbursable at the Internal Revenue Service rates presently in effect. The reimbursable amount shall be based
5 upon the actual mileage traveled for the purposes of the traveler’s official duties. In no case shall the amount of reimbursement exceed the cost of the least expensive ticket available via commercial air travel and, if applicable, the cost of a standard size rental car.
(3) Rental Vehicle. Travelers shall be reimbursed for the cost of a standard size vehicle with the usual and customary levels of insurance. When demonstrable circumstances dictate necessity, travelers may be reimbursed, at the discretion of the City Manager, for upgrading to a larger vehicle.
B. Air Travel
(1) Airfare shall be reimbursed at the actual ticket cost as stated on the receipt.
The City will only reimburse up to the cost of economy class or equivalent ticket available via commercial air travel.
(2) Change of flight fees shall not be reimbursable.
(3) Long-term parking shall be reimbursable for travel exceeding twenty-four (24) hours.
C. Other Transportation
Taxi, bus, train, shuttle, or other similar fares, including associated gratuities of up to 15 percent, shall be reimbursed at their actual cost as stated on the receipt.
10. MEALS
Meal expenses and associated gratuities up to fifteen (15) percent will be reimbursed at their actual cost or at the Internal Revenue Service rates currently in effect, as set forth in Publication 1542, as amended, or any successor publication, whichever is less, subject to the following restrictions:
(1) Breakfast will be reimbursed only when travel begins before 7:00 a.m. and extends beyond 8:00 a.m.
(2) Lunch will be reimbursed only when travel begins before 12:00 p.m. and extends beyond 2:00 p.m.
(3) Dinner will be reimbursed only when travel begins before 6:00 p.m. and extends beyond 8:00 p.m.
Meals provided for as part of the cost of the travel, including, but not limited to, conference, complementary, or in-flight meals, are not eligible for travel advances or reimbursement. The City will not pay for alcohol or other personal bar expenses.
6 11. PER DIEM ADVANCES
City officials who do not have City issued credit cards may claim a per diem of up to $70 per day for meals and incidental expenses associated with City business where an overnight stay is required. Per diem may not be claimed by City officials with a Cityissued Cal Card purchasing card.
City officials may claim per diem upon commencement of travel. For each 24-hour period thereafter, the City official can claim up to the full per diem amount. If there is a period of time of the trip with a duration of less than 12 hours, no more than one-half (1/2) the per diem rate may be claimed.
Eligible City officials must submit receipts on expenses purchased using per diem.
Unused daily per diem funds must be returned to the Finance Department within fourteen (14) days of return. Failure to submit unused per diem funds constitutes a violation of this policy.
12. AUTHORIZED EXPENSES
City officials may be reimbursed for actual and necessary expenses incurred in the performance of official duties; provided, however, that reimbursement shall always be at the lesser of the actual cost or the IRS rates currently in effect, unless otherwise approved by the City Council in advance as provided below.
The following types of expenses generally constitute authorized expenses, as long as the other requirements of this policy are met and provided that total expenses incurred by the traveler are within the total amount budgeted for that fiscal year:
(1) Communicating with representatives of regional, state and national government on City policy positions.
(2) Attending organized educational seminars, conferences or activities designed to improve the City official’s skill and information levels. (3) Participating in regional, state and national organizations or associations whose activities affect the City’s interests; provided, however, that all such travel must be approved in advance by a majority vote of the City Council in a public meeting.
(4) Attending City events including chamber of commerce events and the Annual Americana Awards.
(5) Charitable event tickets.
7 In addition to the previous list of generally authorized expenses, city officials are authorized to attend events or to receive reimbursement for attending California specific events only for the organizations listed below:
(1) Association of California Cities (local events only) (2) Association of Defense Communities
(3) California Local Agency Formation Commission
(4) Casa Youth Shelter
(5) Cypress College Americana Awards
(6) Joint Forces Training Base, Los Alamitos
(7) League of California Cities (local events only)
(8) Los Alamitos Chamber of Commerce
(9) Los Alamitos Community Foundation
(10) Los Alamitos Education Foundation
(11) Los Alamitos Unified School District
(12) Orange County Fire Authority
a. Los Alamitos appointed representatives will have priority for events. (13) Orange County Mosquito and Vector Control District a. Los Alamitos appointed representatives will have priority for events. (14) Orange County Sanitation District
a. Los Alamitos appointed representatives will have priority for events. (15) Orange County Water District
(16) Precious Life Shelter
(17) Serve Los Al
(18) St. Isidore
(19) The Youth Center (Los Alamitos)
(20) Transitions in Motherhood
(21) We Care
Additional authorization for events, meetings, or any other reimbursement will require City Council approval before attendance to receive reimbursement.
13. UNAUTHORIZED EXPENSES
Personal expenses that the City will not reimburse include, but are not limited to:
(1) The personal portion of any trip.
(2) Political contributions or events.
(3) Family expenses, including a partner’s expenses when accompanying the traveler on City-related business, as well as children or pet-related expenses.
(4) Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events (including gym, massage and/or golf-related expenses), or other cultural events. However, where the City is acting in a
8 host capacity, those host-related expenses, including entertainment expenses and meals, may be reimbursed with prior approval from the City Manager.
(5) Non-mileage personal automobile expenses, including traffic citations. (6) Mileage expenses to meetings of boards to which the traveler has been appointed and for which the traveler receives a stipend from that organization (e.g. OCFA, OCSD, SCAG etc.)
(7) Personal losses incurred while on City business.
Any questions regarding the propriety of a particular type of expense should be resolved with the City Council before the expense is incurred.
14. SCHEDULING ASSISTANCE
Appointed Officials are responsible for maintaining their own calendars. The City will maintain a Council Calendar for event invitations the City is aware of. This Calendar is a planning tool and does not cover every possible event. The City will endeavor to provide notification when received of the listed events in Section 12. When a reservation is requested, calendar notices will be sent out as a courtesy.
15. “NO SHOW” AND REIMBURSEMENT
Definition of No-Show: A "no-show" occurs when an Appointed Official fails to attend a scheduled event and a reimbursement will not be provided to the City.
Notification Requirements: Appointed Officials are required to provide at least three working days advance notice if they need to cancel a previously requested reservation.
Consequences of No-Show: If an Appointed Official fails to attend a scheduled appointment without providing the required notice, they will be required to reimburse the City the total cost for the reservation within three business days.
Exceptions: Exceptions to the no-show policy may be considered for Appointed Officials who can provide valid documentation of unforeseen circumstances or emergencies that prevented them from attending the event.
Notification of No-Show: In the event of a no-show, the Appointed Official will be notified of the missed event and any associated charges via e-mail from the City Clerk and/or their designee.
9 Policy Acknowledgment: By requesting the City to reserve your attendance at events, Appointed Officials agree they have read and understood the no-show policy and agree to abide by its terms.
16. OTHER EXPENSES
Expenses that do not fall within the scope of this policy shall be approved by the City Council, in a public meeting, before the expense is incurred.
17. DOCUMENTATION OF EXPENSES; EXPENSE REPORTS
Travelers shall submit expense reports on the “EXPENSE REPORT” form provided by the City to the Treasurer within ten (10) days of incurring the expense.
In order to qualify for reimbursement, expense reports must be accompanied by documentary evidence, such as a receipt, canceled check or bill, for each expense.
The documentary evidence should show the amount, date, place, and essential character of the expense.
If a traveler cannot produce documentary evidence, he or she shall not be reimbursed.
If the Treasurer finds that the traveler’s aggregate reimbursable travel expenses were greater than the amount of any travel advance, the City shall pay the difference between the travel advance and the reimbursable expenses within thirty (30) days of submission of the “EXPENSE REPORT” form; provided, however, that reimbursement shall never exceed the amount authorized by Government Code Sections 53232.2 and 53232.3, this policy, or the adopted amount budgeted by the City Council.
The Treasurer shall review all forms and documentary evidence for appropriateness and compliance with this policy. Any disputed costs should be discussed between the Treasurer and the City Manager, who shall make a final determination as to whether reimbursement shall be made. If the City Manager deems it necessary, he or she may bring the disputed cost to the City Council for discussion in a public meeting, and the City Council's determination shall be final; provided, also, that the City Council Member whose expense is being discussed shall recuse himself or herself from the discussion.
If the City Council cannot come to a decision (e.g. a tie vote), the City Manager's decision shall be final.
All documents related to reimbursable City expenditures are subject to disclosure under the California Public Records Act (Chapter 3.5 (commencing with Section 6250) of Division 7 of Title 1).
18. TRAVEL ADVANCE POLICY
From time to time, it may be necessary for a traveler to request a cash advance to cover anticipated expenses while traveling or doing business on behalf of the City. Such request for an advance shall be submitted to the Treasurer on the “TRAVEL AUTHORIZATION AND ADVANCE REQUEST” form, as provided by the City. All
10 relevant documentation relating to the proposed expenses must be attached to the form.
(1) No advance will be authorized in an amount less than one hundred dollars ($100).
(2) Any unused advance, or portion of an advance, must be returned to the Treasurer within ten (10) business days of the traveler’s return, along with a completed and signed expense report, pursuant to section 15. Travelers who do not return the unused portion of a cash advance within ten (10) business days are ineligible for any additional advances until such time as the unused amount is returned.
(3) A travel advance shall not, under any circumstances, be considered a personal loan.
(4) Any expenditure of a travel advance, other than for the approved purpose of the advance, shall be considered a misappropriation of public funds. (5) Funds for prepaid items, such as airfare and registration, are not considered cash advances.
19. CITY COUNCIL MEMBER AND APPOINTED OFFICIAL REPORTS
At their next regular meeting, each City Council Member and Appointed Official shall provide a brief report on any meeting attended at the City’s expense. If more than one City Council Member or Appointed Official attends the same event as prescribed in Section 5B the Mayor or Presiding Officer shall designate one attendee to give the report. The other attendees will be permitted to briefly report on any topics omitted by that designated City Council Member or Appointed Official.
20. PENALTIES
Pursuant to California Government Code section 53232.4, penalties for misuse of public resources or falsifying expense reports in violation of expense reporting policies, may include, but are not limited to, the following:
(1) The loss of reimbursement privileges.
(2) Restitution to the City.
(3) Civil penalties for the misuse of public resources, pursuant to California Government Code section 8314.
11 (4) Prosecution for misuse of public resources, pursuant to California Penal Code section 424.
History:
August 21, 2023 – Adopted by City Council
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11G
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Craig Koehler, Director of Finance
Subject: Treasurer's Quarterly Investment Report - March 2024
SUMMARY
The item for City Council consideration is receipt of the Treasurer’s Quarterly Investment Report.
RECOMMENDATION
Receive and file the Treasurer’s Quarterly Investment Report – March 2024.
BACKGROUND
Sound investment practices are essential to the City’s fiscal management. The City Treasurer is responsible for managing the City’s investment portfolio, focusing first on the safety of investments and then on liquidity and an appropriate rate of return. The investment report and portfolio composition are attached.
DISCUSSION
This report summarizes the City’s investment activities, portfolio listing, and balances for the quarter ending March 31, 2024. Bank statements are being included per an ongoing request from a Council Member.
FISCAL IMPACT
Interest earnings for the quarter ending March 31, 2024, were $190,198.
Attachment: 1. Attachment 1 - March 2024 Quarterly Investment Report
2. Attachment 2 - March 2024 Pooled Investment Portfolio Holdings
3. Bank Statements (Redacted) - January 1, 2024-March 31, 2024
ATTACHMENT 1
CITY OF LOS ALAMITOS
Quarterly Investment Report
March 31, 2024
AMORTIZED MARKET
COST VALUE
POOLED INVESTMENT PORTFOLIO
Money Market Accounts $ 528,669.55 $ 528,669.55
Local Agency Investment Fund (LAIF) 3,989,513.83 3,963,754.06 Certificates of Deposit 4,687,000.00 4,569,244.95
Treasury Obligations 1,500,000.00 1,446,692.23
U.S. Government Agency Securities 10,500,000.00 10,087,906.42 Commercial Paper (2.00%) 500,000.00 494,248.40
Municipal Securities 3,150,000.00 2,887,515.45
Corporate Securities 750,000.00 739,423.15
Miscellaneous Cash 3,500.00 3,500.00
TOTAL POOLED INVESTMENT PORTFOLIO 25,608,683.38 24,720,954.21
INVESTMENTS HELD BY FISCAL AGENT
2015 Certificates of Participation 61,109.70 61,109.70
TOTAL INVESTMENTS HELD BY FISCAL AGENT 61,109.70 61,109.70 TOTAL CASH & INVESTMENTS $ 25,669,793.08 $ 24,782,063.91 It has been verified that this investment portfolio conforms with the City's investment policy approved by City Council on 11/20/23. The Treasurer's cash management program and cash flow analysis indicate that sufficient liquidity is on hand to meet estimated future expenditures for six months. The weighted average maturity of the pooled investment portfolio is 1.81 years, and the weighted average yield on cost is 15.645% indenture associated with the bond transaction that generated the cash.
Craig Koehler
Craig Koehler, Finance Director / City Treasurer
2.14%
16.03%
18.48%
40.82% 5.85%
2.00%
11.68%
2.99% 0.01%
COMPOSITION OF POOLED PORTFOLIO (NON-FISCAL AGENT)
Money Market Accounts (2.14)
Local Agency Investment Fund (16.03%)
Certificates of Deposit (18.48%)
Treasury Obligations (5.85%)
U.S. Government Agency Securities (40.82%)
Commercial Paper (2.00%)
Municipal Securities (11.68%)
Corporate Securities (2.99%)
Miscellaneous Cash (0.01%)
ATTACHMENT 2
CITY OF LOS ALAMITOS
Pooled Investment Portfolio Holdings
March 31, 2024
DESCRIPTION CUSIP COUPON MATURITY INVESTMENT PURCH PURCH AMORTIZED YIELD ON MARKET OF SECURITY REF RATE DATE RATING DATE COST 2 COST MATURITY VALUE 3
MONEY MARKET ACCOUNTS
US Bank Varies Varies Coll. 1 Varies 528,669.55 528,669.55 0.50% 528,669.55 SUBTOTAL MONEY MARKET ACCOUNTS 528,669.55 528,669.55 528,669.55 LOCAL AGENCY INVESTMENT FUND (LAIF) Varies Varies 01/00/00 Varies 3,989,513.83 3,989,513.83 99.35% 3,963,754.06
CERTIFICATES OF DEPOSIT
Medallion Bank Utah CTF 58404DHQ7 0.55% 07/30/25 FDIC 07/30/20 249,000.00 249,000.00 0.55% 234,683.72 Texas Exchange Bank SSB 88241TLA6 0.80% 06/04/26 FDIC 06/04/21 248,000.00 248,000.00 0.80% 227,441.88 Sallie Mae Bank Salt Lake UT 795451AF0 1.00% 07/28/26 FDIC 07/28/21 248,000.00 248,000.00 1.00% 227,521.80 Wells Fargo Bank NA 949764HK3 5.05% 11/07/28 FDIC 11/03/23 248,000.00 248,000.00 5.05% 255,618.46 Capital One Bank 14042TEU7 2.25% 03/23/27 FDIC 03/16/22 247,000.00 247,000.00 2.25% 230,642.58 Bank of Hapoalim New York 06251A3MO 1.50% 01/22/27 FDIC 01/22/22 250,000.00 250,000.00 1.50% 229,494.39 State Bank of India New York NY 856285C33 1.45% 01/22/27 FDIC 01/22/22 250,000.00 250,000.00 1.45% 229,077.41 American Express NA 02589ADK5 3.35% 08/05/24 FDIC 08/03/22 245,000.00 245,000.00 3.35% 243,276.89 Capital One NA 14042RTH4 3.50% 08/03/26 FDIC 08/03/22 245,000.00 245,000.00 3.50% 238,105.73 Ally Bank 02007GXG3 3.45% 08/04/26 FDIC 08/04/22 245,000.00 245,000.00 3.45% 237,831.89 Discover Bank 254673P34 3.50% 08/10/26 FDIC 08/10/22 245,000.00 245,000.00 3.50% 238,096.62 BMW Bank North America (FDIC Gtd) 05580AP24 3.25% 08/12/24 FDIC 08/12/22 245,000.00 245,000.00 3.25% 243,056.91 Charles Schwab Bank SSB 15987UBA5 5.05% 03/28/25 FDIC 03/28/23 243,000.00 243,000.00 5.05% 242,893.62 CIBC Bank 12547CBB3 4.35% 04/27/27 FDIC 04/23/23 250,000.00 250,000.00 4.35% 248,078.83 Freedom Bank of Virginia 35633MDE9 4.90% 05/03/28 FDIC 05/03/23 244,000.00 244,000.00 4.90% 244,059.14 BMO Harris Bank NA Chicago 05600XQE3 4.50% 05/16/28 FDIC 05/16/23 244,000.00 244,000.00 4.50% 245,443.43 Balboa Thrift & Loan CA 05765LBV8 4.40% 07/31/28 FDIC 07/31/23 249,000.00 249,000.00 4.40% 249,716.46 Guardian CR UN Montgomery AL 40135GAA6 5.10% 09/29/28 FDIC 09/29/23 248,000.00 248,000.00 5.10% 255,978.49 Synchrony Bank 87164W2U1 4.75% 09/29/28 FDIC 09/29/23 244,000.00 244,000.00 4.75% 248,226.70 SUBTOTAL CERTIFICATES OF DEPOSIT 4,687,000.00 4,687,000.00 4,569,244.95
TREASURY OBLIGATIONS
Treasury Bill 912797HG5 5.23% 4/25/24 AAA 03/27/24 248,946.74 250,000.00 5.23% 249,123.86 U. S Treasury Notes 91282CDH1 0.75% 11/15/24 AAA 12/15/21 498,564.00 500,000.00 0.75% 486,430.67 U. S Treasury Notes 912828ZF0 0.50% 03/31/25 AAA 05/26/21 501,142.50 500,000.00 0.50% 478,217.78 U. S Treasury Notes 91282CAT8 0.25% 10/31/25 AAA 10/28/21 243,349.00 250,000.00 0.25% 232,919.92 SUBTOTAL TREASURY OBLIGATIONS TOTAL 1,243,055.50 1,500,000.00 1,446,692.23 U.S. GOVERNMENT AGENCY SECURITIES
Federal Home Loan Bank 3130AM5Q1 0.440% 04/29/24 AAA 12/15/21 496,659.33 500,000.00 0.44% 497,906.79 Federal Home Ln Mtg Corp MTN NTS 3134GWEA0 0.450% 07/29/24 AAA 07/29/20 750,000.00 750,000.00 0.45% 737,899.97 Federal Home Loan Bank 3130ALCV4 0.750% 02/24/26 AAA 10/28/21 247,722.67 250,000.00 0.75% 232,034.27 Federal Farm Credit Banks 3133ENBK5 1.140% 10/20/26 AAA 12/15/21 249,438.75 250,000.00 1.14% 228,226.74 Federal Home Loan Bank 3130APFU4 1.050% 10/28/26 AAA 10/28/21 249,182.28 250,000.00 1.05% 228,443.41 FHLB STEP-UP 3130APTZ8 0.800% 11/24/26 AAA 11/21/21 500,000.00 500,000.00 0.85% 469,506.05 Federal Home Loan Banks 3130AQJG9 1.650% 01/28/27 AAA 01/22/22 1,000,000.00 1,000,000.00 1.65% 921,608.14 Federal Home Loan Banks 3130AQRH8 2.000% 02/25/27 AAA 02/25/22 1,000,000.00 1,000,000.00 2.00% 929,142.54 Federal Home Loan Banks 3130AR4T5 2.000% 03/22/27 AAA 03/17/22 500,000.00 500,000.00 2.00% 477,295.45 Federal Home Loan Banks 3130AQWJ8 2.050% 03/22/27 AAA 03/03/22 1,000,000.00 1,000,000.00 2.05% 932,357.71 Federal Home Loan Banks 3130ARKD2 3.250% 05/23/25 AAA 05/02/22 500,000.00 500,000.00 3.25% 481,196.71 Federal Home Loan Bank 3130ARXL0 3.000% 11/25/24 AAA 05/02/22 1,000,000.00 1,000,000.00 3.00% 986,364.76 Federal Home Loan Bank 3130ARYD7 3.250% 05/23/25 AAA 05/02/22 1,000,000.00 1,000,000.00 3.25% 982,083.68 Federal Home Ln Mtg Corp 3134GX2B9 4.250% 09/27/24 AAA 09/22/22 249,375.00 250,000.00 4.25% 248,859.21 Federal Home Loan Bank 3130ATGG6 4.500% 09/29/25 AAA 09/29/22 500,000.00 500,000.00 4.50% 497,929.62 Federal Farm Credit Banks 3133ENL32 4.230% 09/08/27 AAA 11/04/22 492,279.75 500,000.00 4.23% 488,464.56 Federal Home Loan Mtg Corp 3134GYNY4 5.250% 04/28/28 AAA 04/28/23 500,000.00 500,000.00 5.25% 499,348.62 Federal Farm Credit Banks 3133EP2Y0 5.170% 02/14/29 AAA 02/14/24 250,000.00 250,000.00 5.17% 249,238.19 SUBTOTAL U.S. GOVERNMENT AGENCY SECURITIES 10,484,657.78 10,500,000.00 10,087,906.42
COMMERCIAL PAPER
National Securities Clearing 63763PE39 5.300% 05/03/24 A-1+ 11/07/23 243,448.61 250,000.00 5.300% 248,746.32 Barclays Bank PLC 06741FH26 5.050% 08/02/24 A-1+ 02/01/24 243,757.64 250,000.00 5.050% 245,502.08 SUBTOTAL COMMERCIAL PAPER 487,206.25 500,000.00 494,248.40
MUNICIPAL SECURITIES
Placentia-Yorba Linda CA GO Taxable Ref Ser B 725894MX4 4.3000% 8/1/2027 Aa2 12/19/22 219,412.50 250,000.00 4.3000% 225,837.50 California State GO Unlimited Taxable 13063DRD2 4.4200% 10/01/26 Aa2 01/03/23 468,195.69 500,000.00 4.4200% 474,035.00 San Diego CA CMNTY CLG GO UNLT 797272RN3 4.0500% 05/01/26 Aaa 04/14/23 249,277.54 270,000.00 4.0500% 251,046.00 California ST GO TXBL 13063DGB8 4.2000% 02/01/28 Aa2 05/15/23 246,970.00 250,000.00 4.2000% 246,017.50 Liberty CA Union High Sch Dist 530319SN3 4.0500% 08/01/27 Aa2 05/26/23 269,393.21 300,000.00 4.0500% 269,814.00 Torrance CA UNIF SCH DIST 8913815A9 4.5000% 08/01/27 AA- 06/16/23 274,497.18 295,000.00 4.5000% 276,651.00 Citris CA CCD 17741RGF9 4.6500% 08/01/28 Aa1 08/30/23 241,374.36 280,000.00 4.6500% 247,550.80 California ST GO TXBL Various 13063DC48 4.2000% 02/01/28 AA 06/01/23 360,317.56 400,000.00 4.2000% 362,068.00 Chaffey CA Community College Dist 157432LP8 4.2500% 06/01/28 Aa1 01/26/24 229,812.62 255,000.00 4.2500% 228,564.15 Santa Monica-Malibu Unified Sch Dist 802498ZC2 4.1200% 08/01/28 Aa1 01/10/24 309,724.36 350,000.00 4.1200% 305,931.50 SUBTOTAL MUNICIPAL SECURITIES 2,868,975.02 3,150,000.00 2,887,515.45
CORPORATE SECURTIES
Pacific Life Short Term FDG 69448WDC5 5.1500% 04/12/24 A-1 01/11/24 246,709.72 250,000.00 5.1500% 249,445.25 Morgan Stanley Finance LLC 61766YMT5 5.1500% 01/20/28 A-1 01/20/23 250,000.00 250,000.00 5.1500% 242,313.90 Pfizer Inc 71708EEW1 5.2200% 05/30/24 A-1 11/29/23 243,402.50 250,000.00 5.2200% 247,664.00 SUBTOTAL CORPORATE SECURITIES 740,112.22 750,000.00 739,423.15 FISCAL AGENT 61,109.70 61,109.70 61,109.70
MISCELLANEOUS CASH 3,500.00 3,500.00 3,500.00
TOTAL CUSTODY HOLDINGS 20,511,006.77 21,087,000.00 20,225,030.60 TOTAL POOLED CASH & INVESTMENTS 25,093,799.85 25,669,793.08 24,782,063.91 1 Collateralized in accordance with Section 53652 of the CA state code. 2 Purchase cost may be less than the amortized cost, where the transaction was at a discount to take advantage of market conditions. 3 Market value represents the value of the investment at a given point in time and may be different than the acquisition price, and principal will be recouped at the time of maturity.
ATTACHMENT 2
CITY OF LOS ALAMITOS
Pooled Investment Portfolio Holdings
March 31, 2024
DESCRIPTION CUSIP COUPON MATURITY INVESTMENT PURCH PURCH AMORTIZED YIELD ON MARKET OF SECURITY REF RATE DATE RATING DATE COST 2 COST MATURITY VALUE 3
City of Los Alamitos
CITY COUNCIL AGENDA REPORT
MEETING DATE: May 20, 2024 ITEM NUMBER: 11H
To: Mayor Jordan B. Nefulda & Members of the City Council Presented By: Ron Noda, Development Services Director
Subject: Approval of the Request for Proposals (RFP) 2024-05 and Authorization to Bid Animal Control and Sheltering Services
SUMMARY
This item recommends actions to facilitate the solicitation of bids for contractual services to provide animal control and sheltering services.
RECOMMENDATION
1. Approve the Request for Proposals (RFP) 2024-05 Animal Control and Sheltering Services; and,
2. Authorize staff to advertise and solicit bid proposals.
BACKGROUND
The City of Los Alamitos has contracted with the City of Long Beach and their Animal Control Services (ACS) since 2001 for mandated animal control services. The current agreement is set to expire on June 20, 2024. The Request for Proposal (RFP) will solicit bids to provide animal control services to Los Alamitos.
DISCUSSION
Currently, the City contracts with the Long Beach Animal Control Services (ACS) to provide State of California and locally mandated animal control services within Los Alamitos. The City has contracted with Long Beach ACS for animal control and sheltering services since Fiscal Year 2001-02 and the responsibility for overseeing animal control services rested with the Police Department. However, it will be transitioned to the Development Services Department, specifically the Code Enforcement Division.
When the City of Long Beach adopted a Compassion Saves service model for animal care in 2019, operational costs increased significantly. Long Beach ACS has determined that the previous contract pricing structure was unsustainable. In an effort to distribute the operational costs of the animal control services program equally among member agencies, Long Beach ACS is now incorporating a portion of its operational costs into the contact pricing model. The cost of Long Beach ACS services during the 2022-23 fiscal year was $85,221. Long Beach ACS services quoted $146,857 annually, which incorporated the new pricing structure for the period beginning July 1, 2023, through June 30, 2024. That cost represents a 72-percent increase from the previous fiscal year. Under the City's procurement policies, an RFP will need
to be issued.
Term of Agreement
Once a contractor is selected, an agreement will be established. The term of the agreement is three years with two (2) optional one-year extensions by mutual agreement.
The following is an approximate timeline for the awarding of this project:
Request for Proposal Made Available: Tuesday, May 21, 2024 Last Day for Questions: Thursday, May 30, 2024, 2024 5:00 PM Proposal Due on BidNet: Tuesday, June 4, 2024, at 3:00 p.m.
City Review of Proposals: Wednesday, June 5, 2024, to Thursday, June 6, 2024 City Council Consideration for Awarding: Monday, June 17, 2024 Commencement of Services: July 2024
FISCAL IMPACT
Funding for this project will be expended out of the operational budget for contractual services within the Development Services Department for Fiscal Year 2024-2025.
Attachment: 1. Request for Proposal (RFP) 2024-05 - Animal Control and Sheltering Services
1825787.1
1 City of Los Alamitos
Request for Proposal (RFP) 2024-05
For
ANIMAL CONTROL AND SHELTERING SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
MAY 2024
NOTICE TO PROPOSERS
1. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).
2. Proposals must be received by 3:00 P.M. on June 4, 2024.
1825787.1
2 TABLE OF CONTENTS
REQUEST FOR PROPOSAL (RFP) 2024-05
ANIMAL CONTROL AND SHELTERING SERVICES IN THE CITY OF LOS ALAMITOS,
CALIFORNIA
Notice of Request for Proposal Page 3
Section I: Instruction to Bidders Page 4
Section II: Scope of Services & Standard of Performance Page 12 Section III: Submittals Page 14
Bid Proposal Coversheet - Attachment A Page 15
Cost Sheet and Fee Schedule Form - Attachment B Page 17 Response to Technical Questions Form - Attachment C Page 18 Non-Collusion Affidavit Form - Attachment D Page 20
Section IV: Evaluation Page 21
Section V: Exhibits Page 22
Exhibit A - Animal Control and Sheltering Services Agreement Page 23
1825787.1
3 NOTICE OF REQUEST FOR PROPOSALS 2024-05
FOR
ANIMAL CONTROL AND SHELTERING SERVICES
IN THE CITY OF LOS ALAMITOS, CALIFORNIA
PUBLIC NOTICE IS HEREBY GIVEN The City of Los Alamitos, California, (City) is requesting proposals from qualified persons, agencies, entities and/or organizations (hereinafter referred to as “Contractor” to provide animal control and sheltering. The City seeks animal control related services including, but not limited to, enforcement of the animal regulations within the Cities’ Municipal code, the care and placement of impounded animals for areas within the City. Proposals will be received electronically through BidNet Direct (http://cityoflosalamitos.org/517/Bid-Opportunities).
Submission Deadline: Bids will be received up to the hour of 3:00 P.M (Pacific Standard Time) on the 4th day of June 2024 and will be opened virtually at that time. If you would like to attend the bid opening, it will be accessible through Teams Meet using Meeting ID: 292 572 699 927 Passcode: RGpQnY
Obtaining a Copy of the RFP: A copy of the RFP is available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.
Submittal of Proposal: Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/BidOpportunities where each prospective bidder must first register as a vendor through the City’s BidNet portal. Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Contact: Questions or Requests for Information (RFIs) or interpretations are due on May 30, 2024 and shall be submitted on BidNet portal.
BY ORDER OF the City Council of the City of Los Alamitos, California.
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4 SECTION I: INSTRUCTION TO BIDDERS
BACKGROUND
The City of Los Alamitos (City) is soliciting and requesting proposals from qualified Contractors to provide Animal Control and Sheltering Services. A more detailed statement of the services expected is provided in the Scope of Work section.
1. RFP Timeline
The schedule of key milestones related to the Animal Control and Sheltering Service is as follows:
• Proposal Release Date May 21, 2024
• Last Day for Questions May 30, 2024, 5:00 PM
• Proposal Submittal Due Date June 4, 2024, 3:00 PM
• Interview of Shortlisted Contractors June 6, 2024, 10:00 AM (If needed)
• Council Award of Contract June 17, 2024
2. RFP AND RELEVANT MATERIALS AVAILABILITY & ELECTRONIC BIDDING PORTAL A copy of the RFP and other Bid Document are available through BidNet Direct (BidNet) online platform. The website address is: http://cityoflosalamitos.org/517/BidOpportunities.
All relevant materials shall be obtained from BidNet.
3. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITES
Before submitting a proposal, the Respondent must (i) examine the Contract Documents thoroughly; including without limitation the Agreement wherein each of the other Contract Documents is identified; (ii) visit the sites and the locality where the work is to be performed to familiarize themselves with local conditions that may in any manner effect the cost, progress or performance of the work in strict accordance with the Contract Documents; (iii) familiarize themselves with federal, state and local laws, ordinances, rules and regulations that may in any manner affect the cost, progress or performance of the work in strict accordance with the Contract Documents; and (iv) study and carefully correlate Respondent's observations with the Contract Documents.
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5 Reports, if any, of investigations of physical conditions at the work sites or otherwise effecting cost, progress or performance of the work, which have been relied upon by staff in preparing the specifications, are identified in the Scope of Services. Before submitting a proposal, the Respondent shall, at their own expense, make such additional investigations and tests as the Respondent may deem necessary to determine their bid for performance of the work in strict accordance with the Contract Documents.
By submitting a proposal, the Respondent warrants that they have complied with every requirement of this proposal and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of the work.
4. INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any Respondent as to the meaning of the contract documents. Requests for an interpretation shall be submitted on BidNet portal by May 30, 2024. Interpretations by the City will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties that have registered with the City by way of BidNet portal on a particular project. It is the responsibility of all perspective Respondents to register on the City’s BidNet portal (http://cityoflosalamitos.org/517/Bid-Opportunities) to ensure receipt of any addendum(a) prior to proposal submittals. Additionally, plans, specifications, bid document, addendum(a), questions and answers, forms to complete, supplements to construction documents or specifications will be available on the City’s BidNet Portal.
City makes no guarantee that all Respondents will receive all addenda. All such addenda shall become part of the contract.
5. SUBMITTAL REQUIREMENTS
Proposals must be prepared on the approved forms in conformance with INSTRUCTION TO BIDDERS and must be submitted electronically on BidNet , accessible through the City’s webpage at http://cityoflosalamitos.org/517/Bid-Opportunities where each prospective Respondent must first register as a vendor through the City’s BidNet portal.
Contract documents, plans, and specifications if applicable will be available for review on BidNet.
Successful proposals must include:
• Bid Proposal Coversheet - Attachment A
• Cost Sheet and Fee Schedule Form - Attachment B
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6 • Response to Technical Questions - Attachment C
• Non-Collusion Affidavit – Attachment D
Proposals must fully address all areas requested, contain complete technical submittals, references, and data to verify qualifications and experience and include a statement that the City contract can be executed. Proposals without complete submittal data will be considered non-responsive. As part of the technical proposal, Contractors must evaluate the City’s proposal terms and conditions.
Respondents shall respond to the final written RFP and any exhibits, attachments and amendments.
All Respondents shall verify if any addendum for this project has been issued by the City.
It is the Respondent’s responsibility to ensure that all requirements of contract addendum are included in the Respondent’s submittal.
Respondents are required to submit (upload) all items on BidNet. Proposals will be received up to the hour of 5:00 p.m., on the 4th of June, 2024 and will be opened online at that time.
A proposal received after the time set for the proposal opening shall not be considered.
The City is not responsible for and accepts no liability in the event a response is late due to any network, internet or any other technical problem or interruption. The Respondent is solely responsible for “on time” submission of their electronic proposal. The City will only consider proposals that have been transmitted successfully and have been issued an e-bid confirmation number. Respondents experiencing any technical difficulties with the proposal submission process may contact BidNet at 1-800-835-4603.
6. TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.
7. RFP AMENDMENTS AND CANCELLATION
The City reserves the unilateral right to amend this RFP in writing at any time. The City also reserves the right to cancel or re-issue the RFP at its sole discretion.
The City reserves the unilateral right to decline to award the contract to any of the Contractors submitting proposals.
8. REJECTION OF PROPOSALS
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7 The City reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the City; which are accompanied by insufficient or irregular bid security; or which are from Respondents who have previously failed to perform properly or to timely complete contracts of any nature. Waiver of one irregularity does not constitute waiver of any other irregularities. Overall responsiveness to the RFP is an important factor in the review process.
9. POSTPONEMENT OF BID OPENING
The City reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced for bid due date.
10. DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.
11. WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn from BidNet by the Respondent. Withdrawal must be made prior to the bid opening hour stipulated. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the Respondent to submit a new proposal, providing there is time to do so.
12. AWARD OF CONTRACT
It is the intent of the City to award an Agreement in a form approved by the City Attorney, to the selected contractor. The selected contractor will be required to enter into an Agreement with the City based upon the contents of the RFP and the contractor’s proposal. The City’s standard form of agreement is included as Exhibit A.
The Respondent shall carefully review the Agreement and include with their proposal a description of any exceptions requested to the standard contract. The City reserves the right to further negotiate the terms and conditions of the Agreement. The City shall preserve the right to reject any proposal for noncompliance with Agreement requirements and provisions, or to not award an agreement because of unforeseen circumstances or if it is determined to be in the best interest of the City. This project will
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8 be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This Agreement may not be awarded to the lowest Respondent. The City Council will approve, as part of the annual budget, an annual agreement amount. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on the annual needs of the Community. This work consists of preventative maintenance and repair services as specified in the scope of services and/or Requests for Proposal. Where “as directed”, “as required”, “as permitted”, “approve”, “acceptance”, or words of similar import are used, it shall be understood that the direction, requirement, permission, approval or acceptance by the City is intended unless otherwise stated. As used herein, “provide” shall be understood to mean “provide complete”, in total. The word “facility” as used hereinafter shall be understood to mean the location receiving the service. The use of the words “Contractor” shall be held to mean the Contractor and/or any person employed by them and working under the agreement to the awarded Contractor.
Award will be made to the contractor who best meets the City’s requirements for all criteria described in this document.
The contractor shall be held liable for the faithful observance of any lawful instructions of the City, not in conflict, with the Animal Control and Sheltering Services agreement, which may be delivered to said party or his representatives on the work.
13. ADDITIONAL CONTRACTOR RESPONSIBILITIES
The Contractor shall be responsible for completing the specified services in accordance with the City’s Animal Control and Sheltering Services agreement.
14. PERMITS AND CODES
The Contractor responding to this RFP shall provide animal sheltering and animal control services required by and in accordance with the laws, regulations, ordinances and codes of the State of California, Orange County, and City of Los Alamitos; and in a manner that provides for the protection of persons from wild and dangerous animals while providing humane care and treatment of animals while they are in custody or in contact with field personnel. The City will provide permits at no cost to the Contractor.
15. FIXED FEE AND PRICING
The Contractor shall provide a pricing proposal that is a fixed fee per Animal Control and Sheltering Service.
16. TERM OF AGREEMENT
The term of the agreement is for one three-year contract with an additional two optional one-year extensions by mutual agreement.
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9 17. CITY BUSINESS LICENSE
Contractor must obtain a City business license prior to commencement of any work.
18. EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful Respondent and returned, together with evidence of insurance, within ten (10) calendar days after the notification of the contract award by the City in writing. After execution by the City, one original contract shall be returned to the Contractor.
19. PROPOSAL RESPONSE
It is imperative that all Respondents responding to the RFP comply exactly and completely with the instructions set forth herein. Proposals must be concise but with sufficient detail to allow accurate evaluation and comparative analysis. Proposals should be straightforward and provide "layman" explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposal should be concise and be able to properly convey all information.
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10 SECTION II: SCOPE OF SERVICES AND STANDARD OF PERFORMANCE A. PROPOSED SERVICES
a) The Contractor shall perform animal control and sheltering services for City within its corporate limits and perform the functions of a Department of Animal Control.
b) The Contractor shall enforce all applicable State statutes and ordinances, with respect to the keeping, harboring, and disposition of animals, where local ordinances do not exist.
c) The Contractor shall enforce all applicable standards for animal care. d) The Contractor shall operate an animal care facility, providing shelter services for stray and abandoned domestic animals, and sick or injured wildlife to City.
e) Upon request from an authorized representative of the City or any resident of the City, Contractor will pick up in a timely manner and impound stray animals that are sick, injured, or found to be at large, loose and/or unattended on public streets and private property within City limits when in violation of accordance with the laws, regulations, ordinances and codes of the State of California, and Orange County and City of Los Alamitos, and in accordance with set priorities servicing emergency calls for service.
f) The Contractor shall respond to emergency service calls. Emergency services for sick and injured animals to be provided twenty-four (24) hours per day, seven (7) days per week. The Contractor will maintain a telephone with a listed number which will be answered twenty-four (24) hours, seven (7) days a week.
g) The Contractor shall respond to non-emergency service calls. Response to non-emergency services may be affected by high service demands. In those situations, Contractor must call the individual at the City who requested service to provide an estimated time for arrival of the staff. h) Quarantine, as prescribed by law, all animals suspected of being rabid and/or dangerous to the public at large.
B. REPORTING:
a) The Contractor shall maintain records pertaining to licensing, impoundment, and fees, and will provide upon request a report of such to Contracted City.
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11 b) The Contractor shall maintain a record of all complaints and provide a monthly report to the City detailing the way the complaints were handled.
C. ADMINISTRATIVE/FEES/BILLING:
a) The Contractor shall provide a pricing proposal that is a fixed fee per Animal Control and Sheltering Service. (Refer to COST SHEET AND FEE
SCHEDULE FORM -ATTACHMENT B)
b) The Contractor shall prepare and submit a bill to City every quarter, the first quarterly bill being submitted to City on or about October 1, 2024. c) The Contractor shall retain fees pertaining to pet licensing and apply monies earned to City quarterly bill.
d) The Contractor shall submit their Coyote Management Plan. e) The Contractor shall participate in City organized events for residents by hosting educational clinics and pop-up licensing events at no additional expense to the City. The City will ensure ample notice is provided for scheduling and coordination purposes.
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12 Los Alamitos ACTIVITY REPORT for Animal Control Services 1/1/2022 to 4/30/2024
ACTIVITY
PRIORITY
ACTIVITY
TYPE
ACTIVITY SUB-TYPE
Priority: 1
SIU 1
WILD 4
Total: 5
Priority: 2
ASSIST 1
DEAD 1
STRAY 7
WILD 66
Total: 75
Priority: 3
ASSIST 8
COYOTE 4
DEAD 1
FOLLOW UP 18
INV 39
PATROL 23
RESCUE 4
STRAY 15
TRANSPORT 4
WILD 10
Total: 126
Priority: 4
ASSIST 3
COMM CATS 1
COYOTE 2
FOLLOW UP 2
INV 15
RESCUE 2
STRAY 3
TRANSPORT 2
WILD 1
Total: 31
Priority: 5
ASSIST 4
COMM CATS 1
COYOTE 15
DEAD 245
FOLLOW UP 3
INFO 16
INV 70
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13 OWNED 13
PATROL 9
RESCUE 3
SIU 25
STRAY 62
WILD 12
XTRA SERVE 1
Total: 479
Priority: 6
COYOTE 9
XTRA SERVE 1
Total: 10
LOS ALAMITOS
Grand Total: 726
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14 SECTION III: SUBMITTALS
Complete Proposal Submittal Consists of:
1. Bid Proposal Coversheet - Attachment A
2. Cost Sheet and Fee Schedule Form - Attachment B
3. Response to Technical Questions – Attachment C
4. Non-Collusion Affidavit - Attachment D
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15 BID PROPOSAL COVERSHEET - ATTACHMENT A
A. Company Information
Contractor Name:__________________________________________________________________ Physical Address:____________________________________________________________________ Name of Authorized Representative:_________________________________________________ Title of Authorized Representative:___________________________________________________ Representative’s Email Address:______________________________________________________ Representative Office Phone #_______________________________________________________ Representative Cell Phone #_________________________________________________________ Company Website Address:__________________________________________________________ Company Type: Agency LLC Partnership Sole Proprietorship Joint Venture Date Company was Established: _____________________________________________________ Years of Experience: Respondent has______________ years of experience as a contractor in Animal Control and Sheltering Services
B. Acknowledgement & Assurances
(a) Respondent has examined copies of all the Contract Documents, including without limitation the Agreement (Exhibit A) wherein each of the other Contract Documents is identified, and accepts all the terms and conditions thereof. (b) Respondent proposes and agrees, if this bid is accepted, to enter into an agreement with City in the form included in the Contract Documents to complete all work as specified in the Agreement for the contract price and within the contract time indicated in this bid and in accordance with the Contract Documents.
(c) Respondent has examined the site and locality where the work is to be performed and the legal requirements and conditions affecting the cost,
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16 progress and performance of the work in strict accordance with the Contract Documents.
(d) The cost proposal must include a firm unit price for each Animal Control and Sheltering Services for Year 1 (July 1, 2024 – June 30, 2025), Year 2 (July 1, 2025 – June 30, 2026), and Year 3 (July 1, 2026 – June 30, 2027) that incorporates all aspects of the work plan and covers all tasks identified in the Scope of Work. (e) It is expected that general, overhead, and administrative costs are included in the monthly fee. It will be assumed that all contingencies and/or anticipated escalations are included.
(f) Respondent is fully qualified to perform the work.
(g) The undersigned agrees that the City reserves the right to reject any or all bids and reserves the right to waive informalities in a bid or bids not affected by law, if to do so seems to best serve the public interest.
A signature by a principal or officer having the authority to negotiate and contractually bind and extend the terms of the written proposals is required.
____________________________________ ___________________________________ Print Name Signature of Representative
____________________________________ ______________________________________ Company Name Date
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17 COST SHEET AND FEE SCHEDULE FORM - ATTACHMENT B
Animal Control and Sheltering Services
INTRODUCTION
Proposer shall complete a Cost Sheet and Fee Schedule to include all costs, in accordance with the scope of services defined in Section IV. Proposer may submit detailed cost sheets on other reimbursable costs, as back up to this summary page.
COST FOR SCOPE OF SERVICES, SECTION IV
Proposer shall complete the Fee Schedule spreadsheet, sign, and submit with proposal.
This proposal submitted by: _______________________________________________________ Company Name
Representative: __________________________________________________________________ Representative Title: _______________________________________________________________ Address: _________________________________________________________________________ ___________________________________________________________________________ Phone Number: ___________________________________________________________________ Email: ____________________________________________________________________________ Authorized Signature: ______________________________________________________________
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18 RESPONSE TO TECHNICAL QUESTIONS FORM - ATTACHMENT C
On a separate paper, please provide brief narrative entitled, “RESPONSE TO TECHNICAL QUESTIONS-ATTACHMENT C” answering questions listed below.
Section 1: Company Experience & Qualification
a) Provide company experience and qualification to meet the scope of work and standard of performance.
b) Identify principals of the company.
c) State company’s financial condition and identify any condition (e.g. bankruptcy, pending litigation, planned office closures, merger, etc. that may impede the Respondent from providing services).
d) Describe your company’s experience in providing Animal Control and Sheltering Services to like-sized public agencies and/or private companies.
e) State all instances of being disqualified, removed, or otherwise prevented from completing the terms of any previous contracts over the past five (5) years. Give names, street addresses, and phone numbers and explain the circumstances.
Section 2: Personnel
a) Attach an organizational chart for your company or the local office servicing this contract.
b) List of all key persons that will be supervising, scheduling and/or performing the work outlined in the Animal Control and Sheltering Services Agreement. Personnel must be qualified and trained in the animal control industry. List their certifications, specialty, and licenses. c) List personnel handling the day-to-day management of the contract.
Section 3: Approach
a) Describe your approach to the Scope of Services and Standard of Performance and any special ideas, techniques, or suggestions that you think might make the Scope of Services and Standard of Performance implemented smoothly.
b) Describe your company’s ability to address complaints or deficiencies. c) Describe your communication plan between your representative and City’s representative.
d) Describe communication within your company.
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19 e) Describe your employee training program.
f) Describe your safety program.
Section 4: References
Please list at least five (3) references of current or past contracts within the past five years that are similar in scope or scale. Attached additional pages if necessary. Provide the following information on each one:
a. Company Name
b. Customer Contact Name
c. Phone number
d. E-mail address
e. Number of years your contractor has provided Animal Control and Sheltering Services for each reference
Section 5: Other Fees
Attach other fees not listed on the “Cost Sheet and Fee Schedule Form”. Other fees to remain fixed during the first three (3) years of the contract. After the third year and at the first year of the first and second one-year extensions, a CPI increase is allowable subject to a maximum increase of 8%.
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20 NON-COLLUSION AFFIDAVIT - ATTACHMENT D
The undersigned declares:
I am the ______________________________ of __________________________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______ [date], at _____________ [city], ______________ [state]. __________________________________________
Signature of Declarant
__________________________________________
Printed Name of Declarant
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21 SECTION IV: EVALUATION
1. SELECTION CRITERIA
City will review and evaluate all proposals based on the following criteria:
A. Completeness of Proposal
Completeness of proposal. Provided all requested information.
B. Qualification
The responsiveness to the specific needs of the City and an understanding of the services to be provided. Experience, expertise and knowledge particular to the City's needs, in providing services of a similar nature. The methodology for carrying out the tasks described in the proposal. Location of contractor's office/operations and anticipated response time. The skills, education and experience of personnel of the contractor. The contractor's financial stability.
C. Approach
Approach to delivering services including implementation schedule, communication within the construction company, training program, safety program, resolving complaints and deficiencies.
D. Reference Evaluation
Experience in providing services similar to those requested herein; experience working with public agencies; assessment by client references.
E. Reasonableness of Cost and Price
Reasonableness and competitiveness of the contractor’s cost proposal.
Inclusion of other fees not listed in Bid Schedule-Attachment B.
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22 SECTION V: EXHIBITS
EXHIBIT A - ANIMAL CONTROL AND SHELTERING SERVICES AGREEMENT EXHIBIT B - WORKERS’ COMPENSATION INSURANCE CERTFICATE
EXHIBIT C - ENDORSEMENTS TO INSURANCE POLICY
EXHIBIT D - STATEMENT REGARDING INSURANCE COVERAGE
EXHIBIT E - COST SHEET AND FEE SCHEDULE
EXHIBIT F - COYOTE MANAGEMENT PLAN
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23 EXHIBIT A
ANIMAL CONTROL AND SHELTERING SERVICES AGREEMENT
[enter name of contractor]
THIS AGREEMENT FOR ANIMAL CONTROL AND SHELTERING SERVICES (“Agreement”) is made and entered into, to be effective this ___ day of _______ 2024 (“Effective Date”), by and between the CITY OF LOS ALAMITOS, a California charter city and municipal corporation, (“City”) and ______________________, a ___________________, (“Contractor”). City and Contractor are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”
RECITALS
A. City has determined that it requires the services of a qualified contractor to provide animal control and sheltering services.
B. In response to City’s formal Request for Proposals No. __ (RFP), dated ______, 2024, Contractor has submitted to City a written proposal, dated ____ __, 2024, to provide the desired animal control and sheltering services.
D. City desires to engage Contractor to provide such animal control and sheltering services subject to the terms and conditions set forth in this Agreement.
NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
AGREEMENT
1. SERVICES OF CONTRACTOR
1.1 Scope of Services and Standard of Performance. Contractor shall provide those services set forth in the __________________ Proposal, dated _______ __, 2024, attached hereto as Exhibit “A” (“Scope of Services” and/or “Project Services”). Contractor shall provide the Project Services in compliance with all terms and conditions of this Agreement. Contractor warrants that all Project Services shall be performed in a skillful, competent, professional and satisfactory manner in accordance with all standards prevalent in the same profession in the State of California. Contractor represents and warrants that it and all employees, subconsultants and subcontractors providing any services pursuant to this Agreement shall have sufficient skill and experience to perform the Project Services. All Project Services shall be completed to the reasonable satisfaction of City.
1.1.1 Contract Documents. This Agreement shall consist of the following: (1) the main body of this Agreement; (2) RPF No. ___, dated _____; and (3) Contractor’s Proposal, Exhibit “A”. Should any conflict or inconsistency exist in the Contract Documents, the conflict
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24 or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the main body of this Agreement; (2rd) the RFP, and (3rd) Contractor’s Proposal.
1.2 Compliance with Law. All Project Services shall be provided in accordance with all laws, ordinances, resolutions, statutes, rules, and regulations of City and any federal, state or local governmental agency of competent jurisdiction. Contractor shall be liable for all violations of such laws, ordinances, resolutions, statutes, rules and regulations in connection with performance of the Project Services. If Contractor performs any Project Services in violation of such laws, ordinances, resolutions, statutes, rules or regulations, Contractor shall be solely responsible for all penalties and costs arising therefrom. Contractor shall defend, indemnify, and hold City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to comply with such laws, ordinances, resolutions, statutes, rules or regulations.
1.3 Licenses and Permits. Prior to performing any Project Services, Contractor shall obtain all licenses, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services. Contractor represents and warrants to City that Contractor shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement and any extension, any license, permit, qualification, or approval that is legally required for Contractor to perform the Project Services. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the Project Services, and shall defend, indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from and against any claim or liability arising out of any failure or alleged failure to obtain such license, permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Project Services.
1.4 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the Project Services to be performed, (b) has carefully considered how the Project Services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the Project Services under this Agreement.
1.5 Care in Performance of Project Services. Contractor shall adopt reasonable methods during the term of the Agreement to prevent losses or damage to materials, papers or other components of the Project Services, and shall be responsible for all such damages, to persons or property, until acceptance of the Project Services by the City, except such losses or damages as may be caused by City's own negligence.
1.6 Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors, contractors, consultants, or vendors for services similar to the services that are the subject of this Agreement. Contractor further acknowledges that City may have its own employees perform services similar to the services that are the subject of this Agreement.
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25 2. COMPENSATION
2.1 Maximum Contract Amount. Contractor shall be compensated for the Project Services performed, including authorized reimbursements, if any, in accordance with the hourly rates and charges set forth in the Scope of Services in an amount not to exceed _______________ Dollars ($___________). The maximum amount of City’s payment obligation under this Agreement is the amount specified in this section.
2.2 Method of Payment. In any month in which Contractor wishes to receive payment, Contractor shall no later than first working day of such month, submit to the City, in a form approved by the City Manager or his designee, an invoice for services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the services performed by Contractor and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by the City. Within thirty (45) calendar days of receipt of invoice, City shall pay all undisputed amounts included on the invoice.
2.3 Changes in Scope. In the event any change or changes in the Scope of Services is requested by the City, the Parties shall execute a written amendment to this Agreement, signed by an individual authorized to formally bind the Party for which he/she is signing, setting forth with particularity all terms of such amendment, including, but not limited to, any additional professional fees. An amendment may be entered into: (a) to provide for revisions or modifications to documents or other work product when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or, (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Contractor’s profession.
2.4 Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefore by the Los Alamitos City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the City.
3. SCHEDULE OF PERFORMANCE
3.1 Time of Essence. Time is of the essence in the performance of this Agreement.
The time for completion of the Project Services to be performed by Contractor is an essential condition of this Agreement.
3.2 Schedule of Performance. Contractor shall prosecute regularly and diligently the Project Services according to the periods specified in the Scope of Services. When requested by Contractor, extensions of the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer; however, the City shall not be obligated to grant any such extension.
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26 3.3 Force Majeure. The time for performance of the Project Services may be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including the City, if Contractor, within ten (10) calendar days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay.
The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager's determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Contractor be entitled to recover damages against the City for any delay in the performance of this Agreement, however caused, Contractor's sole remedy being extension of the Agreement pursuant to this section.
3.4 Term. Unless earlier terminated as provided elsewhere in this Agreement, this Agreement shall commence upon the Effective Date and shall continue in full force and effect for an initial term of three (3) years and may thereafter be extended by mutual written agreement of the Parties for up to two additional one (1) year terms.
4. COORDINATION OF PROJECT SERVICES
4.1 Contractor’s Representative. The following principal of Contractor is hereby designated as being the principal and representative of Contractor authorized to act on its behalf with respect to the Project Services and to make all decisions in connection therewith:
___________. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing principal is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the Project Services performed hereunder. The foregoing principal may not be changed by Contractor without prior written approval of the Contract Officer.
4.2 City’s Contract Officer. The City’s Contract Officer shall be such person as may be designated by the City Manager, and is subject to change by the City Manager. It shall be the Contractor's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Project Services, and the Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.
4.3 Prohibition Against Subcontracting or Assignments. The experience, knowledge, capability, expertise, and reputation of Contractor, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Contractor shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City.
Contractor shall not contract with any other entity to perform the Project Services without prior
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27 written consent of City. If Contractor is permitted by City to subcontract any part of this Agreement, Contractor shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City.
All persons engaged in the performance of Project Services will be considered employees of Contractor. City will deal directly with and will make all payments to Contractor. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Contractor or any surety of Contractor from any liability hereunder without the express written consent of City.
4.4 Independent Contractor.
4.4.1 The legal relationship between the Parties is that of an independent contractor; nothing herein shall be deemed to make Contractor a City employee. During the performance of this Agreement, Contractor and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. Contractor will determine the means, methods and details of performing the Project Services subject to the requirements of this Agreement. The personnel performing the Project Services on behalf of Contractor shall at all times be under Contractor’s exclusive direction and control. Neither City nor any of its officials, officers, employees, agents or volunteers shall have control over the conduct of Contractor or any of its officers, employees, or agents, except as set forth in this Agreement.
Contractor, its officers, employees or agents, shall not maintain a permanent office or fixed business location at City’s offices. City shall have no voice in the selection, discharge, supervision, or control of Contractor’s officers, employees, or agents or in fixing their number, compensation, or hours of service. Contractor shall pay all wages, salaries, and other amounts due its employees in connection with the performance of Project Services and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Contractor in its business or otherwise a joint venturer or a member of any joint enterprise with Contractor.
4.4.2 Contractor shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.
4.4.3 No City benefits shall be available to Contractor, its officers, employees, representatives, agents, subconsultants or subcontractors in connection with the performance of any Project Services. Except for fees paid to Contractor as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Contractor for the performance of any Project Services. City shall not be liable for compensation or indemnification to Contractor, its
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28 officers, employees, representatives, agents, subconsultants or subcontractors, for injury or sickness arising out of the performance of any Project Services. If for any reason any court or governmental agency determines that the City has financial obligations, other than pursuant to Section 2 herein, of any nature relating to salary, taxes, or benefits of Contractor’s officers, employees, representatives, agents, or subconsultants or subcontractors, Contractor shall defend, indemnify, and hold harmless City from and against all such financial obligations.
4.5 PERS Eligibility Indemnification.
4.5.1 In the event that Contractor or any officer, employee, representative, agent, subconsultant or subcontractor of Contractor providing any Project Services claims or is determined by a court of competent jurisdiction or the California Public Employee Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City against (1) all such claims and determinations, (2) for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its officers, employees, representatives, agents, subconsultants or subcontractors, and (3) the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of the City.
4.5.2 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its officers, employees, representatives, agents, subconsultants or subcontractors providing any Project Services shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
5. INSURANCE
5.1 Compliance with Insurance Requirements. Contractor shall obtain, maintain, and keep in full force and effect during the term of this Agreement, at its sole cost and expense, and in a form and content satisfactory to City, all insurance required under this section.
Contractor shall not commence any Project Services unless and until it has provided evidence satisfactory to City that it has secured all insurance required under this section. If Contractor’s existing insurance policies do not meet the insurance requirements set forth herein, Contractor agrees to amend, supplement or endorse the policies to do so.
5.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement, and without limiting the indemnity provisions set forth in this Agreement, Contractor shall obtain and maintain in full force and effect during the term of this Agreement, including any extension thereof, the following policies of insurance:
5.2.1 Commercial General Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Commercial General Liability Insurance (CGL). Coverage shall be at least as broad as ISO Form CG 00 01 written on a per occurrence basis, including products and completed operations, property
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29 damage, bodily injury and personal & advertising injury with limits of no less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000.000.00) in the general aggregate. The policy shall not contain any endorsements or provisions limiting coverage for (1) contractual liability, (2) cross liability exclusion for claims or suits by one insured against another, or (3) contain any other exclusion contrary to the Agreement.
5.2.2 Automobile Liability Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Automobile Liability Insurance. Coverage shall be at least as broad as ISO Form CA 00 01 written on a per occurrence basis, covering Code 1 (any auto), or if the Contractor has no owned autos, Code 8 (hired) and Code 9 (non-owned), with limits of no less than One Million Dollars ($1,000,000.00) for each occurrence covering bodily injury and property damage.
5.2.3 Workers’ Compensation Insurance. Contractor shall obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Workers’ Compensation Insurance in at least the minimum statutory amounts, and in compliance with all other statutory requirements, as required by the State of California. Contractor agrees to waive and obtain endorsements from its workers’ compensation insurer waiving all subrogation rights under its workers’ compensation insurance policy against the City, its officials, officers, employees, agents and volunteers, and to require each of its subconsultants and subcontractors, if any, to do likewise under their workers’ compensation insurance policies. Contractor shall also obtain and maintain, in full force and effect throughout the term of this Agreement, a policy of Employer’s Liability Insurance written on a per occurrence basis with limits of at least One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Notwithstanding the foregoing, Contractor shall not be required to procure either Worker’s Compensation Insurance or Employer’s Liability Insurance if Contractor provides written verification to the City that Contractor does not have any employees.
5.3 Acceptability of Insurers. Insurance required by this section shall be issued by a licensed company authorized to transact business in the state by the Department of Insurance for the State of California with a current rating of A-:VII or better (if an admitted carrier), or a current rating of A:X or better (if offered by a non-admitted insurer listed on the State of California List of Approved Surplus Lines Insurers (LASLI)), by the latest edition of A.M.
Best’s Key Rating Guide, except that the City will accept workers’ compensation insurance from the State Compensation Fund. In the event the City determines that the work or Project Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City. Contractor shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein.
5.4 Specific Insurance Provisions and Endorsements. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
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30 5.4.1 CGL and Auto Liability Endorsements. The policy or policies of insurance required by this section for CGL and Automobile Liability Insurance shall be endorsed as follows:
5.4.1.1 Additional Insured. The City, its officials, officers, employees, agents and volunteers, shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement; and
5.4.1.1.1 Additional Insured Endorsements. Additional insured endorsements shall not (1) be restricted to “ongoing operations”, (2) exclude “contractual liability”, (3) restrict coverage to “sole” liability of Contractor, or (4) contain any other exclusions contrary to the Agreement; and, the coverage shall contain no special limitations on the scope of protection afforded to additional insureds.
5.4.1.2 Primary and Non-Contributing Insurance. Each CGL and Automobile Liability Insurance policy shall be endorsed to be primary, and any other insurance, deductible, or self-insurance maintained by the City, its officials, officers, employees, agents or volunteers, shall not contribute with this primary insurance.
5.4.1.3 Waiver of Subrogation. Each CGL and Automobile Liability Insurance policy shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents and volunteers, or shall specifically allow Contractor or others providing insurance evidence in compliance with the requirements set forth in this section to waive their right to recovery prior to a loss. Contractor hereby agrees to waive its own right of recovery against the City, its officials, officers, employees, agents and volunteers, and Contractor hereby agrees to require similar written express waivers and insurance clauses from each of its subconsultants or subcontractors.
5.4.2 Notice of Cancellation. Each policy of any type shall be endorsed to provide that coverage shall not be suspended, voided, cancelled, or modified, or reduced in coverage or in limits, except after thirty (30) calendar days prior written notice has been provided to the City. Notwithstanding the foregoing, if coverage is to be suspended, voided, or cancelled because of Contractor’s failure to pay the insurance premium, the notice provided by the insurer to City shall be by not less than ten (10) calendar days prior written notice. (A statement that notice will be provided "in accordance with the policy terms" or words to that effect is inadequate to meet the requirements of this section.)
5.5 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City in advance. The decision whether to approve or withhold approval of a deductible or self-insured retention shall be made by the City in the City's sole and absolute discretion.
5.6 Evidence of Coverage. Concurrently with the execution of the Agreement, Contractor shall deliver certificates of insurance together with original endorsements affecting each of the insurance policies required by this section. Contractor shall promptly furnish, at City’s request, copies of actual policies including all declaration pages, endorsements, exclusions and any other policy documents City may require to verify coverage.
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31 5.6.1 Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for written approval.
5.6.2 Authorized Signatures. The certificates of insurance and original endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf.
5.6.3 Renewal/Replacement Policies. At least fifteen (15) calendar days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) calendar days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies meeting all requirements of this Agreement.
5.7 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this section are not intended as a limitation on coverage, limits, or other requirements, or a waiver of any coverage normally provided by any insurance. Nothing in this section shall be construed as limiting in any way the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.
5.8 Enforcement of Agreement (Non-Estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of any noncompliance with any of the insurance requirements set forth in this section imposes no additional obligation on the City nor does it waive any rights hereunder.
5.9 Insurance for Subconsultants. Contractor shall either: (1) include all subconsultants or subcontractors engaged in the performance of Project Services on behalf of Contractor as additional named insureds under the Contractor’s insurance policies; or (2) Contractor shall be responsible for causing its subconsultants or subcontractors to procure and maintain the appropriate insurance in compliance with the terms of the insurance requirements set forth in this section, including adding the City, its officials, officers, employees, agents and volunteers, as additional insureds to their respective policies. Contractor shall not allow any subconsultant or subcontractor to commence any work or services relating to this Agreement unless and until it has provided evidence satisfactory to City that the subconsultant or subcontractor has secured all insurance required under this section.
5.10 Other Insurance Requirements. The following terms and conditions shall apply to the insurance policies required of Contractor and its subconsultants and subcontractors, if any, pursuant to this Agreement:
5.10.1 Contractor shall provide immediate written notice to City if (1) any of the insurance policies required herein are terminated, cancelled or suspended, (2) the limits of any of
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32 the insurance coverages required herein are reduced, or (3) the deductible or self-insured retention is increased.
5.10.2 All insurance coverage and limits provided by Contractor and available or applicable to this Agreement are intended to apply to each insured, including additional insureds, against whom a claim is made or suit is brought to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations shall limit the application of such insurance coverage.
5.10.3 None of the insurance coverages required herein will be in compliance with the requirements of this section if they include any limiting endorsement which substantially impairs the coverages set forth herein (e.g., elimination of contractual liability or reduction of discovery period), unless the endorsement has first been submitted to the City and approved in writing.
5.10.4 Certificates of insurance will not be accepted in lieu of required endorsements, and submittal of certificates without required endorsements may delay commencement of the Project. It is Contractor’s obligation to ensure timely compliance with all insurance submittal requirements as provided herein.
5.10.5 Contractor agrees to ensure that subconsultants and subcontractors, if any, and any other parties involved with the Project who are brought onto or involved in the Project by Contractor, provide the same minimum insurance coverage required of Contractor.
Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section.
Contractor agrees that upon request, all agreements with subcontractors and others engaged in the provision of Project Services will be submitted to the City for review.
5.10.6 Contractor agrees to provide immediate written notice to City of any claim, demand or loss against Contractor arising out of the work or Project Services performed under this Agreement and for any other claim, demand or loss which may reduce the insurance available to pay claims, demands or losses arising out of this Agreement.
6. INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall defend (at Contractor’s sole cost and expense with legal counsel reasonably acceptable to City), indemnify and hold the City, its officials, officers, employees, agents and volunteers, free and harmless from any and all claims, demands, orders, causes of action, costs, expenses, liabilities, losses, penalties, judgments, arbitration awards, settlements, damages or injuries of any kind, in law or in equity, including but not limited to property or persons, including wrongful death, (collectively “Claims”) in any manner arising out of, pertaining to, related to, or incident to any alleged acts, errors or omissions, or willful misconduct of Contractor, its officers, directors, employees, subconsultants, subcontractors, agents or invitees in connection with performance under this Agreement, or in any manner arising out of, pertaining to, related to, or incident to an alleged breach of this Agreement, including without limitation the payment of all consequential damages, expert
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33 witness fees and attorneys’ fees and other related costs and expenses.
Notwithstanding the foregoing, and only to the extent that the Project Services performed by Contractor are subject to California Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor.
Under no circumstances shall the insurance requirements and limits set forth in this Agreement be construed to limit Contractor’s indemnification obligation or other liability hereunder. Notwithstanding the foregoing, such obligation to defend, hold harmless and indemnify the City, its officials, officers, employees, agents and volunteers, shall not apply to the extent that such Claims are caused by the sole negligence or willful misconduct of that indemnified party.
The Contractor’s indemnification obligation shall survive termination of this Agreement.
7. REPORTS AND RECORDS
7.1 Records. Contractor shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Contractor shall keep such books and records as shall be necessary to properly perform the Project Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Project Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.
7.2 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Project Services as the Contract Officer shall require.
7.3 Ownership of Documents. All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Contractor, its employees, subconsultants, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. Contractor shall ensure that all of its subconsultants and subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.
7.4 Release of Documents. Except to the extent otherwise required by law, no drawing, specification, report, record, document, or other material prepared by Contractor, its employees, subconsultants, subcontractors and agents in the performance of Project Services
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34 shall not be released publicly without the prior written approval of the Contract Officer.
8. ENFORCEMENT OF AGREEMENT
8.1 California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such County, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.
8.2 Waiver. No delay or omission in the exercise of any right or remedy of a nondefaulting Party on any default shall impair such right or remedy or be construed as a waiver.
No consent or approval of City shall be deemed to waiver or render unnecessary City’s consent to or approval of any subsequent act of Contractor. Any waiver by either Party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.
8.3 Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other Party.
8.4 Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.
8.5 Termination Prior to Expiration of Term. City reserves the right to terminate this Agreement, at any time, with or without cause, upon thirty (30) calendar days written notice to Contractor, except that where the continuation of services would constitute a danger to health, safety or general welfare, the period of notice shall be such shorter time as may be appropriate.
Upon receipt of the notice of termination, Contractor shall immediately cease all Project Services, except as may be specifically approved by the Contract Officer. Contractor shall be entitled to compensation for all Project Services rendered prior to receipt of the notice of termination and for any Project Services authorized by the Contract Officer thereafter.
8.6 Termination for Default of Contractor.
8.6.1 Contractor’s failure to comply with any provision of this Agreement shall constitute a default.
8.6.2 If the Contract Officer determines that Contractor is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Contractor in writing of such default. If such default is capable of being cured, Contractor shall have ten
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35 (10) calendar days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Contractor fails to cure its default within such period of time, or if such default is not capable of being cured, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Contractor shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 8.5.
8.6.3 If termination is due to the failure of Contractor to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.6.2, take over the Project Services and prosecute the same to completion by contract or otherwise, and Contractor shall be liable to the extent that the total direct and indirect costs for completion of the Project Services required hereunder exceeds the Maximum Contract Amount, and City may withhold any payments to Contractor for the purpose of set-off toward the cost of completion of the Project Services. The withholding or failure to withhold payments to Contractor shall not limit Contractor’s liability for completion of the Project Services as provided herein.
8.7 Attorneys’ Fees. In the event any dispute between the Parties with respect to this Agreement results in litigation or any non-judicial proceeding, the prevailing Party shall be entitled, in addition to such other relief as may be granted, to recover from the non-prevailing Party all reasonable costs and expenses, including but not limited to reasonable attorneys’ fees, expert witness fees, court costs and all fees, costs, and expenses incurred in any appeal or in collection of any judgment entered in such proceeding. To the extent authorized by law, in the event of a dismissal by the plaintiff or petitioner of the litigation or non-judicial proceeding within thirty (30) calendar days of the date set for trial or hearing, the other Party shall be deemed to be the prevailing Party in such litigation or proceeding. For purposes of this section, "Reasonable attorney fees" shall be calculated by multiplying the actual number of hours reasonably expended by the attorney(s) handling the dispute on behalf of the prevailing Party by the hourly rate actually paid by the prevailing Party, but in no case shall the hourly rate exceed Two Hundred and Fifty Dollars ($250.00) per hour.
9. CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION
9.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor-in-interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.
9.2 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, subcontractors, subconsultants and all persons claiming under or through them, that there shall be no discrimination or segregation in the performance of or in connection with this Agreement regarding any person or group of persons on account of race, disability, medical condition, color, creed, religion, sex, sexual orientation, marital status, age,
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36 national origin, or ancestry. Contractor shall take affirmative action to insure that applicants and employees are treated without regard to their race, disability, medical condition, color, creed, religion, sex, sexual orientation, marital status, national origin, or ancestry.
10. MISCELLANEOUS PROVISIONS
10.1 Notices. Any notice, demand, request, consent, approval, or communication either Party desires or is required to give to the other Party or any other person shall be in writing and either served personally during normal hours of operation of the Party receiving the notice, or sent by pre-paid, first-class mail to the address set forth below. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed communicated on the day personally served, or two (2) business days from the date of mailing if mailed as provided in this section. Additionally, notices by email will be considered legal notice if such communications include the following text in the Subject field: FORMAL LEGAL NOTICE – _____________________.
To City: Chet Simmons, City Manager
City of Los Alamitos
3191 Katella Ave.
Los Alamitos, CA 90720
[email protected]
With copy to:
Michael S. Daudt, City Attorney
Woodruff & Smart
555 Anton Blvd., Suite 1200
Costa Mesa, CA 92626
[email protected]
To Contractor: Name of Contractor
Street
City, State, Zip Code
Email
10.2 Entire Agreement; Amendments in Writing. This Agreement constitutes the entire agreement between the Parties and is intended as an integrated agreement, superseding all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
10.3 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this
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37 Agreement, which shall be interpreted to carry out the intent of the Parties hereunder.
10.4 Successors in Interest. This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.
10.5 Third Party Beneficiary. Except as expressly provided herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rights, including, without limitation, any rights as a third-party beneficiary or otherwise, upon any entity or person not a party hereto.
10.6 Recitals. The above-stated Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledges and agrees that such Party is bound, for purposes of this Agreement, by the same.
10.7 Corporate Authority. Each of the undersigned represents and warrants that (i) the Party for which he/she is executing this Agreement is duly authorized and existing, (ii) he/she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he/she is signing, (iii) by so executing this Agreement, the Party for which he/she is signing is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which the Party for which he/she is signing is bound.
[SIGNATURES ON NEXT PAGE]
1825787.1
38 IN WITNESS WHEREOF, the Parties have executed and entered into this Agreement as of the date first written above.
“City”
City of Los Alamitos
By:_______________________________
Jordan B. Nefulda
Mayor
APPROVED AS TO FORM.
Woodruff & Smart, APC
By:__________________________________
Michael S. Daudt
City Attorney
ATTEST:
By:_______________________________
Windmera Quintanar, MMC
City Clerk
“Contractor”
Name of Contractor
By:_______________________________
Name
Title
By:_______________________________
Name
Title
1825787.1
EXHIBIT “A”
CONTRACTOR’S PROPOSAL/ SCOPE OF SERVICES
DATED: _______ ___, 2024
RFP FOR ANIMAL CONTROL AND SHELTERING SERVICES IN CITY OF LOS ALAMITOS 40 1825787.1
EXHIBIT B
WORKERS’ COMPENSATION INSURANCE CERTFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
DATE:______________________ Contractor
By:_______________________________________
Signature
________________________________________
Title
Attest:
By:_______________________________________
Signature
________________________________________
Title
RFP FOR ANIMAL CONTROL AND SHELTERING SERVICES IN CITY OF LOS ALAMITOS 41 1825787.1
EXHIBIT C
ENDORSEMENTS TO INSURANCE POLICY
Name of Insurance Company:___________________________
Policy Number: _____________________________________
Effective Date:______________________________________
The following endorsements are hereby incorporated by reference into the attached Certificate of Insurance as though fully set forth thereon:
1. The naming of an additional insured as herein provided shall not affect any recovery to which such additional insured would be entitled under this policy if not named as such additional insured, and
2. The additional insured named herein shall not be held liable for any premium or expense of any nature on this policy or any extensions thereof, and
3. The additional insured named herein shall not by reason of being so named be considered a member of any mutual insurance company for any purpose whatsoever, and
4. The provisions of the policy will not be changed, suspended, canceled or otherwise terminated as to the interest of the additional insured named herein without first giving such additional insured twenty (20) days’ written notice.
5. Any other insurance held by the additional insured shall not be required to contribute anything toward any loss or expense covered by the insurance, which is referred to by this certificate.
6. The company provided insurance for this certificate is a company licensed to do business in the State of California with a Best’s rating of A+ VIII or greater.
It is agreed that the City of Los Alamitos, its officers and employees, are included as Additional Insurers under the contracts of insurance for which the Certificate of Insurance is given.
_______________________________________
Authorized Insurance Agent
_______________________________________
Date
RFP FOR ANIMAL CONTROL AND SHELTERING SERVICES IN CITY OF LOS ALAMITOS 42 1825787.1
EXHIBIT D
STATEMENT REGARDING INSURANCE COVERAGE
REQUEST FOR PROPOSAL (RFP) 2024-05
ANIMAL CONTROL AND SHELTERING SERVICES IN THE CITY OF LOS ALAMITOS The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance.
NAME OF BIDDER:________________________________________________________ MAILING ADDRESS:______________________________________________________ AUTHORIZED SIGNATURE:_________________________________________________ TITLE:____________________________________________________________________ DATE:___________________________________________________________________
Fee Name Description Fee Per Type Fee Per Type
Redemption of animal previously
released by owner
Fee to get back animal that was previously released to animal control by owner
$15.00 Animal Fee
Pickup/Impound/Capture/ On-site
Fee
Fee for Animal Control Officer to pick up an owner animal $120.00 Officer Fee Dog Adoption Fee Spay and Neuter procedure, microchip, and rabies inoculation Actual Cost of Staff and
Supplies
Dog Fee
Cat Adoption Fee Spay and Neuter procedure, microchip, and rabies inoculation Actual Cost of Staff and
Supplies
Cat Fee
Adoption Promotion Fee Special Adoption Promotion Fee to adopt animal from Animal Care Services
$0 - $50 Each Fee
Collection Late Fee Penalties will accrue per month and be added to the total balance owed to offset costs associated with the ongoing payment collections process.
10% of total fees
owed/month of nonpayment
Each Penalty
Late Fee Penalties will accrue per month and be added to the total balance owed to offset costs associated with the ongoing payment collections process up to a maximum of one hundred percent (100%) of the amount payable on the due date.
10% total fees
owed/month of
non-paymen t
Penalty
Adoption - Rabbits $30.00 Each Fee
Adoption - Pocket Pet (excluding
rabbits)
$10.00 Each Fee
Impounding Dog or Cat Processing of impounded dog or cat $15.00 Each Dog or Cat
Penalty
Imponding Livestock (cows, goats,
sheep, pigs, etc.)
Processing of impounded livestock $15.00 Each Animal Penalty Impounding Fowl, Birds and Pocket
Pets
Processing of impounded fowl, bird or pocket pet (including rabits)
$15.00 Each Animal Penalty
First Violation (unaltered) Penalty charged for Impounded Unaltered dogs prohibited (F&A 30804.7)
$35 Each dog Penalty
Second Violation (unaltered) Penalty charged for Impounded Unaltered dogs prohibited (F&A 30804.7)
$50 Each dog Penalty
Third and Subsequent Violations
(unaltered)
Penalty charged for Impounded Unaltered dogs prohibited (FA 30804.7)
$100 Each dog Penalty
CURRENT SERVICES PROVIDED TO AND COST FOR RESIDENTS OF CITY OF LOS ALAMITOS PROPOSED FEES BY CONTRACTOR FOR SAME SERVICE
ANIMAL CARE SERVICES FEES
FEES FOR IMPOUNDING
NONSPAYED OR UNNEUTERED WHEN IMPOUNDED
First Violation (unaltered) Penalty charged for L.B.M.C. 6.16.085 violation (Impounded Unaltered cats prohibited (F&A 31751.7)
$35 Each Cat Penalty
Second Violation (unaltered) Penalty charged for L.B.M.C. 6.16.085 violation (Impounded Unaltered cats prohibited (F&A 31751.7)
$50 Each Cat Penalty
Third and Subsequent Violations
(unaltered)
Penalty charged for L.B.M.C. 6.16.085 violation (Impounded Unaltered cats prohibited (F&A 31751.7)
$100 Each Cat Penalty
Livestock Board and Keep Fee for board and care of livestock $30 plus actual cost of outside board
and care
Per Animal,
Per day
Fee
Dogs, Cats, Pocket Pets Board and
Keep (includes quarantined animals)
Fee for board and care of animals (dogs, cats, etc.) $35.00 Per Animal, Per day
Fee
Exotic animals Fee for board and care of exotic animals $35.00 Per Animal, per day
Fee
Dog License - 12 months (Unaltered) 12 month dog license fee for dogs over four months old that are Not altered (Not spay/neutered)
$250.00 Dog Fee
Dog License - 24 months (Unaltered) 24 month dog license fee for dogs over four months old that are Not altered (Not spay/neutered)
$500.00 Dog Fee
Dog license - 36 months (Unaltered) 36 month dog license fee for dogs over four months old that are Not altered (Not spay/neutered)
$750.00 Dog Fee
Dog license - 12 months (Unaltered,
Senior Owner)
Dog license - 12 months (Unaltered, Senior Owner 60+ years or older)
$125.00 Dog Fee
Dog license - 24 months (Unaltered,
Senior Owner)
Dog license - 24 months (Unaltered, Senior Owner 60+ years or older)
$250.00 Dog Fee
Dog license - 36 months (Unaltered,
Senior Owner)
Dog license - 36 months (Unaltered, Senior Owner 60+ years or older)
$375.00 Dog Fee
Dog License - 12 months (Altered) 12 month dog license fee for dogs over four months old that are altered (spay/neutered)
$28 Dog Fee
Dog License - 24 months (Altered) 24 month dog license fee for dogs over four months old that are altered (spay/neutered)
$56.00 Dog Fee
Dog License - 36 months (Altered) 36 month dog license fee for dogs over four months old that are altered (spay/neutered)
$84.00 Dog Fee
Dog License Senior Citizen - 12
months (Altered)
12 month dog license fee for altered dog for 60+ resident, proof of age required*
$14.00 Dog Fee
FEES FOR BOARDING OR KEEPING
DOG TAG FEES
Dog License Senior Citizen - 24
months (Altered)
24 month dog license fee for altered dog for 60+ resident, proof of age required*
$28.00 Dog Fee
Dog License Senior Citizen - 36
months (Altered)
36 month dog license fee for altered dog for 60+ resident, proof of age required*
$42.00 Dog Fee
Dog License Vicious Animal License fee for owners of vicious animals includes the cost of hearing officer and associated costs, investigative hours, property inspection, license, spay & neuter. Does not include boarding fees, quarantine and penalties.
1125 Annual Fee
Cat License Senior Citizen
- 12 months (Altered)
12 month cat license fee for altered cat for 60+ resident, proof of age required
$6.00 Per license Fee
Cat License Senior Citizen
- 24 months (Altered)
24 month cat license fee for altered cat for 60+ resident, proof of age required
$12.00 Cat Fee
Cat License Senior Citizen
- 36 months (Altered)
36 month cat license fee for altered cat for 60+ resident, proof of age required
$18.00 Cat Fee
Cat License Non-Profit Rescue - 12
months
Cat license for certified non-profit rescue group and feral cat colony managers
$0 Per license Fee
Cat License - 12 months (Altered) 12 month license fee for altered cats (spay or neutered) $12.00 Cat Fee Cat License - 24 months (Altered) 24 month license fee for altered cats (spay or neutered) $24.00 Cat Fee Cat License - 36 months (Altered) 36 month license fee for altered cats (spay or neutered) $36.00 Cat Fee Animal License Late Fee Fee for new/renewal licenses that are purchased late; applies to unaltered and altered Dogs and Cats
$15.00 Per Year,
Dog or Cat
Penalty
Replacement License Tag Fee to issue replacement license tag (altered/unaltered) $10.00 Per Pet Fee Anti-Rabies - Dog/Cat Fee for rabies vaccination - Dog/Cat $6 Vaccination Fee Bordetella Fee for bordetella vaccination $25.00 Vaccination Fee Distemper/Parvo Fee for distemper/parvo $25.00 Vaccination Fee Feline Viral Rhinotracheitis CP Fee for feline viral rhinotracheitis CP vaccination (cat) $25.00 Vaccination Fee Microchip Microchip Fee $15.00 Animal Fee
PENALTIES
INOCULATIONS AND MEDICAL CARE
ISSUE DUPLICATE TAG
CAT TAG FEES